HomeMy WebLinkAboutBid Authorization with Ada County Highway District ACHD for Ten Mile Rd. Fanklin to Cherry Reuse Pipeline~~i'~E IDIAN~--
Public ~ D A H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: John Boyd ut~ c,4'i `` ~ ~t ~R
Engineering Technician II
DATE: 1 l f04/2009
Mayor Tammy de Weerd
ciafy c.~a i~,~,
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: AUTHOURIZE BID AMOUNT FOR THE TEN M1LE RD -- FRANKLIN
TO CHERRY REUSE PIPELINE AND FRANKLIN ROAD SEWER MAIN
AND REUSE PIPELINE ~,NSTALLAT[ON PROJECT IN CONJUNCTION
WITH THE ACRD ROAD PROJECT AT THE SAME LOCATIONS FOR
$718,035.98
I. RECOMMENDED ACTION
A. The Public Works Department recommends the City Council move to:
Approve the Bid Amount, ACRD Estimated Adrnin Fees and ACHD Cost
Shared amounts for Sewer, Water and Re-Use mainline improvements to
be installed in ACHD Ten Mile Road -Franklin. Road to Cherry Lane
Project for an amount not to exceed $718,035.98.
And:
2. Authorize the Purchasing department to issue a Purchase Order for the
above amount of $718,035.98.
H. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works 489-4372
Warren Stewart, PW Engineering Manager 489-03.50
Clint Dolsby, Asst. City Engineer 489-0341
John Boyd, Engineering Technician (Project Manager) 489-0364
Page 1 of 3
IiI. DESCRIPTION
A. Proposed Project
This project includes installation of a Ib" reuse pipeline in Ten Mile Road from.
Franklin Road to South of Cherry Lane and a 12" reuse pipeline South, East and
West of the Franklin Road/Ten Mite Road Intersection. It also includes
installation of an 18" trunk sewer main to the East of the Franklin Road/Ten Mile
Road intersection which, once extended as part of the Franklin Road project
(scheduled for 2012) will provide service to those properties North and South of
Franklin Road. These properties currently have no sewer .service available.
B. Background
Class A reclaimed water is the highest class of reclaimed water in Idaho.
Meridian is currently producing reclaimed water that meets Class A standards and
is applying it to Heroes Park under its DEQ Municipal Wastewater Reuse Permit
which became final December 1, 2008. The City has also submitted a Water
Reclamation and Reuse permit application and engineering report to DEQ for the
implementation of a Citywide Water Reclamation and Reuse permit which will
allow for the irrigation of the Ten Mile Interchange Area. The City expects to
receive a draft citywide reuse permit from DEQ within the next month,
C. Contractor Selection
The lowest apparent bidder is Nampa Paving and Asphalt Company.
IV. IMPACT
A. Strate~c Imp:
This project meets our mission requirements to indentify and prioritize work to
anticipate, plan and provide public services and facilities that support the needs of
our growing community,. ensuring modern reliable facilities while maintaining
financial stewardship.
This activity aligns with our department's vision of a water management district
to recycle and redistribute Class "A" reclaimed water.
This project will complete approximately half of the pipeline required to serve the
Ten Mile Interchange area with Class "A" reclaimed water.
B. Service/Delivery Impact:
This praject saves money for the Public Works Department by implementing the
construction of our utilities into the ACRD projects. Money will be saved as the
City will be working under ACHD's Storm Water Pollution. Prevention Plan and
using the ACHD traffic control.
Page 2 oj3
C. Fiscal Impact / Project Costs
ACRD received bids for the above project on October 27`" @ 3:00 PM.
The ]ow base bid amount for the reuse, water and sewer improvements in Ten
Mile Road and Franklin Road is $580,873.
The City also included as an Additive Alternate, an extension of the Reuse
pipeline to the west in Franklin Road. The amount far that portion of the work is
$18,393.19.
The following estimated costs are also included in the request to fund this project:
ACRD Administration Cost of up to 5% of Meridian's Contract $29,963.33
Associated traffic control cost (from the low bid) $28,879.40
Contingency in the amount of 10% of Meridian's Bid amount $59,926.66
The funding requested for this project is a not to exceed amount of $718,035.98.
Project_Funding
Water Code ...................................
Sewer Code ..................................
Re-Use Code .................................
3490-96 140 .................... .
3.590-93 505 .....................
3 5 90-96151 ....... . . . .......... .
..... $144,988.18
.....$112,387.Oi
..... $460,660.79
V. LIST OF ATTACHMENTS
1. Bid Tabulation Spreadsheet
2. Estimated Project Cast Spreadsheet
Approved for Council Agenda:
,.RiCl3lLrd'l~'~s ~ c, tv.`~-y.v-~
Public Wor s : r .
W rren Stewart, Engineering Manager
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Estimated Pro~ect Costs
Contract Meridian
Amount Contract Percents e
ACHD Contract
Schedule 1 $ 3,263,227.81
Schedule 2 $ 183,172.24
Schedule 3 $ 413,366.24
Total $ 3,859,766.29
Meridian Contract
Meridian Base Contract $ 580,873.40
Meridian Add Alternate #1 $ 18,393.19
Meridian Total $ 599,266.59
Contract Total and Percentage $ 4,459,032.88 $599,266.59 13.44%
Prorated Reimbursement ttems
Traffic Control Signs $ 2,763.36 13.44% $ 371.38
Traffic Control Drums $ 4,889.50 13.44% $ 657.12
Traffic Control Barricades, Type III $ 73.50 13.44% $ 9.88
Traffic Control Flaggers $ 13,440.00 13.44% $ 1,806.25
Traffic Control Maintenance $ 8,716.00 13.44% $ 1,171.38
Weekly Meetings $ 4.00 13.44% $ 0.54
Mobilization $ 185,000.00 13.44°,6 $ 24,862.86
Total $ 28,879.40
"ACHD Overhead Cost (Estimated) $ 175,270.61
5% of Meridian construction costs $ 599,266.59 5.00% $ 29,963.33
Contingency @ 10% of Construction Cost $ 59,926.66
Total Estimated Contract Fees and Extras $ 118,769.39
Total Amount Requested from Council
City of Meridian Construction Cost $ 599,266.59
Total Estimated Contract Fees and Extras $ 118,769.39
$ 718,035.98
' This number is based on an estimatation from the Split Corridor Nrolect actual. it taxes mto account ouraen,
inspection, and equipment.