HomeMy WebLinkAboutTask Order No. 10170 with Civil Survey Consultants, Inc. for Linder and Pine Intersection Utility Improvements~~i~E IDIAN~-
Public IDAHO
Works Department
TD: Mayor Tammy de Weerd
Members of the City Council
FROM: Brent A. Blake, Sr.
Engineering Technician II
DATE: 11!01/2009
SUBJECT: LINDER/PINE INTERSECTION UTILITY IMPROVEMENTS
(NEXT AVAILABLE CONSENT AGENDA)
I. RECOMMENDED ACTION
A. Move to:
Mayor Tammy de Weerd
Cliy ~ndl Masrb~ersr
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
1. Approve task order #10170 with Civil Survey Consultants, Inc. for engineering
consulting services in conjunction with the Linder/Pine Intersection Utility
Improvements project for the amount not to exceed $10,9SS.00, and;
2. Authorize the Mayor to sign Task Order #10170
II. DEPARTMENT CONTACT PERSONS
Brent Blake, Engineering Technician II (Project Manager)
Kyle Radek, Asst. City Engineer
Warren Stewart, PW Engineering Manager
Tom Barry, Director of Public Works
489-0349
489-0343
489-0350
489-0372
i
Page 1 of 3 ~
III. DESCRIPTION
A. Background
The City of Meridian periodically implements utility upgrade projects in conjunction with Ada
County Highway District roadway projects. Most of the projects implemented require
adjustments to the City's existing utilities. The LinderlPine intersection Utility [mprovements
project is an example of such projects.
B. Proposed Project
The consulting engineer previously provided the City with design services related to this
intersection project under Task Order #1 -Utility Projects in. Conjunction with ACRD Projects.
However, the Ada County Highway District (ACRD) recently expanded the limits after delaying
the project for two years. Therefore, this scope of services will cover additional sewer and water
improvements related to the project limits expansion and work required to upgrade the previous
design to comply with -the City of Meridian's 2008 Supplemental Specifications to the ISPWC.
The Engineer will prepare bid item notes and special provisions for the identified items and
provide the notes and special provisions to ACHD to be included on their plans. The following
are the identified items for this project:
o Adjust approximately 3 existing water valves.
o Adjust water mains and water services where conflicts exist with new storm drain
or irrigation pipes.
o Abandon fire hydrant adjacent to Biddick Street.
o Install new fire hydrant assembly near Biddick Street.
o Relocate two existing water meters behind the new sidewalk.
o Update existing design to meet the City of Meridian's 2008 Supplemental
Specifications to the ISPWC.
o Coordination with ACHD's Consultant.
o Pothole existing water main at 18 potenrial sites where it will cross the future
storm. drain or imgation.
IV. IMPACT
A. Strategic Impact:
This project meets our mission requirements to indentify and prioritize work to anticipate,
plan and provide public services and facilities that support the needs of our growing
community and ensure modern reliable facilities while maintaining financial stewardship.
Put~e 2 of 3
B. ServicelDelivery Impact:
This project will save money for the Public Works Department by implementing the design of
our utilities into the ACRD design plans. Hence, it would cost more money to have our
consultant produce AutoCAD plans rather than having ACHD's consultant produce them.
Money will also be saved due to the fact that the City will be working under ACHD's Storm
Water Pollution Prevention Plan.
C. Fiscal Impact:
Project Costs
Consultant Agreement
$10,955.00
Project Funding
Enterprise Fund for Water Line Extensions $205,000.00
V. TIME CONSTRAINTS
Council's approval will allow implementation of the City's utility design into ACHD's design
for this project.
VI. LtST OF ATTACHMENTS
A. Task Qrder #10170
Approved for Council Agenda:
Tom Barry, Director of Public Works Date
Page 3 oj3
TASK ORDER NO. 10170
CITY OF MERIDIAN (OWNER)
AND
CIVIL SURVEY CONSULTANTS -INC. (ENGINEER)
This Task Order is issued by Owner and accepted by the Engineer pursuant to the mutual
promises, covenants, and conditions contained in the Agreement between the above
named parties dated November 8, 20fl6.
CITY OE MERIDIAN
LiNDER ROAD AND PINE STREET INTERSECTION
UTILITY IMPROVEMENTS
PURPOSE
The Engineer's scope of services, time of completion, and compensation shall be as set
forth herein. Services shall generally be described as Engineering Consulting Services.
TASK l 0170 -DESIGN AND CONSTRUCTION
Per the City's request, the Engineer will provide professional engineering services related
to the design of new and relocated water and sewer system improvements to be
constructed in conjunction with the Ada County Highway District Project No. 306007.
The engineer previously provided the City with design services related to this intersection
project under Task Order #1 -Utility Projects in Conjunction with ACHD Projects.
However, the Ada County District recently expanded the limits and delayed the start of
the intersection project. This scope of services will cover additional sewer and water
improvements related to the project limits expansion and work required to upgrade the
previous design to comply with the City of Meridian's 2008 Supplemental Specifications
to the ISPWC.
The Engineer will prepare bid .item notes and special provisions for the identified. items
and provide the notes and special provisions to ACHD to be included on their plans. A
separate plan set will not be prepared by Civil Survey Consultants.
The Engineer's scope of services is as follows:
Task 1 -Design Water and Sewer System Improvements
1.1 Adjust approximately 3 existing water valves.
1 of 3
1.2 Adjust water mains and water services where conflicts exist with new storm
drain or irrigation pipes.
1.3 Abandon fire hydrant adjacent to Biddiek Street.
1.4 Install new fire hydrant assembly near Biddick Street.
1.5 Relocate two existing water meters behind the new sidewalk.
l.ti Update existing design to meet the City of Meridian's 2008 Supplemental
Specifications to the ISPWC.
1.7 Coordination with ACHD's Consultani.
1.8 Fothole existing water main at 18 sites where it will cross the future storm
drain or irrigation.
`Task 2 -Construction Document Preparation and Review
2.1 Revise existing bid item notes and special provisions. to meet the City of
Meridian's 2008 Supplemental Specifications to the ISPWC.
2.2 Provide ACHD's consultant with bid item notes and special provisions.
2.3 .Submit Z full size physical copies oi'ACHD's 99°lo-plans and the special
provisions to City Engineering for review and QLPE, Engineer to revise
plans as necessary.
Task 3 -Construction Services
3.1 Provide one set of construction stakes for the new fire hydrant assemblies.
3.2 Attend pre-construction meeting.
3.3 Answer any 1ZFl's from the contractor about the design.
3.4 Prepare record drawings meeting the City of Meridian Acceptance of
RecordlElectronic Drawings, dated August 26, 2049. Construction changes
will be noted on a hard copy of ACHD's construction plans and then
submitted to the City along with the required CD's.
It will be the City's responsibility to negotiate and execute the Joint Tiffort Agreement for
construction with. ACHD.
TIME OF COMPLETION
Engineering services will be completed as needed to construct improvements in
conjunction with ACHD Project No. 305007.
2of3
COMPENSATION
The Not-To-Exceed amount for this Task Order No. 10170 is Ten Thousand Nine
Hundred Fifty Five dollars ($10,955). The hourly rate for services and direct expenses is
per the previously approved Prevailing Fee Schedule effective October 1, 2006, and by
reference made part hereof.
CITY OF MERIDIAN ENGINEER
BY: ~~r~i '~- 13Y:.
TAn de WEERD,
MAYOR \\`~~•~'y ~p~"R~~®®®~'•,~~o~
Attest: ~ ,' ~' ~,o~~TFO =,
~+;~11a -
JAYC HOLMAN %~~i9 T ts~ •~°'o ~~.~'~
O 9~
Approved by City Council: ~~~~' iui ~ `~~~~
(Date)
3 of 3
Man-Hour And Fee Estimate
City of Meridian
Linder Road and Pine Street Intersection
Task Description Project
Mona er -Chief
of Su Project
En ineer Design
En ineer 1 Technician) GPS Total
Hours Task
Cost
Task 1 - Desl n Im rovements
1.1 Ad'ust Water Valves 2 2 $170.00
1.2 Ad'ust Mains and Services 4 4 $340.00
1.3 Abandon Fire H rant 2 2 $170.00
1.4 New Fire H dram Assembl 2 2 $170.00
1.5 Relocate- Water Meters 4 a $340.00
1.6 U date Exisitin Desi n 8 8 $680.00
1.7 Coordination with ACHD 3 3 $255.00
1.8 Pothole Water Main 4 2 2 8 $560.00
Task 2 -Plan Pre ration 8 Review
2.1 Revise Notes and S ifications 2 4 6 $550.00
2.2 Submit to ACHD 2 2 $170.00
2.3 Desi n Review a~ A rovat 8 8 $680,00
Task 3 -Construction Services
3,1 Construction Stakin 2 t3 8 18 51,050.00
3.2 Preconstruction Meeting 2 2 $170.00
3.3 RFI Questions 4 4 $340.00
3.4 Record Drawin S 8 4 4 16 $1,120.00
Toial Man-Hours 2 0 0 59 14 14 89 56,765.00
Classification Hours Rate Total
Project Mana er 2.00 $105.00 $210.00
Chief of Surv 0.00 $105.00 $0.00
Prci ect En ineer 0.00 $95:00 $0.00
besi n En inset 1 59.00 $85.00 $5,015.00
Desi nlSurve Technician I 14.00 $70.00 $980.00
Labor Subtotal 75.00 $6.205,00
Classification HrslMiles Rate Total
Misc. Printin $50.00
GPS 14.00 $40.00 $560.00
Patholin - Circle H Construction 18.00 $230.00 $4,140.00
Direct Subtotal $4,750.00
Subtotal
Total Estimated Fees
$10,955.00
$10,955.00
taskorder10170.x1s