HomeMy WebLinkAboutTask Order No. 10095 with Civil Survey Consultants, Inc. for McMillan & Locust Grove Utility Improvements~~i~E IDIAN
Public IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Tim Curns, Transportation and Utility Coordinator
DATE: October 7, 2009
SUBJECT: Task Order NO. 10495 with Civil Survey Consultants Inc
I. RECOMMENDED ACTION
A. Move to:
Mayor Tammy de Weerd
CNy CeansH Mewisar:e
Keith Bird
Brad Noaglun
Charles Rountree
Dati(d Zaremba
1. Approve the Task Order with Civil Survey Consultants for the McMillan
Road and Locust Grove Road Intersection Utility Improvements, Not-To-
Exceed amount of $15,725; and
2. Authorize the. Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works 489-0372
Warren Stewart, PW Engineering Manager 489-0350
Tim Curns, Project Manager 489-0342
III. DESCRIPTION
Background
The Ada County Highway District will begin reconstruction of the McMillan/Locust
Grove intersection in the late fall of 2010. As part of the reconstruction, City of
Meridian utilities will need to be adjusted to meet State required clearances. Also,
the construction will allow the City to connect a section of water main that has not
been possible before. The option of constructing utility stubs to neighboring
properties can also be made available.
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IV. IMPACT
A. Strategic Impact:
The project furthers the goal of Public Works to provide safe and reliable
drinking water.
B. Service/Delivery Impact:
Additional customers may have access to City utilities. Also, the new water main
connection will bring a section of infrastructure into utility corridor compliance,
minimizing future utility conflicts.
C. FiscalImpact:
The Not-To-Exceed amount for Task Order No. 10095 is $15,725.
V. ALTERNATIVES
Council may choose not to approve the Task Order. However, this is not
recommended as the project timeline is short and a design engineer must be
contracted to design changes required by the ACRD construction.
VI. TIME CONSTRAINTS
The timeline for the intersection project being constructed by ACRD has been
accelerated. The timeline for design is, therefore, tight and the City's utility plans
will need to be completed by spring of 2010.
VII. LIST OF ATTACHMENTS
A. Task Order No. 10095 -Original Copy, signed by Consultant
Approved for Council Agenda:
Tom Barry, Director of Public orl
la~~o~ar
Date
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TASK ORDER NO. 10095
CITY OF MERIDIAN
AND
CIVIL SUKVEY CONSULTANTS INC. (ENGINEER)
This Task Order is issued by Owner and accepted by the Engineer pursuant to the mutual
promises, covenants, and conditions contained in the Agreement between the above
named parties dated November 8, 2006.
CITY OF MERIDIAN
MCMILLAN ROAD & LOCUST GROVE ROAD INTERSECTION
UTILITY IMPROVEMENTS
PURPOSE
"1'he Engineer's scope of services, time of completion, and compensation shall be as set
forth herein. Services shall generally be described as Engineering Consulting Services.
TASK 10095 -Design and Construction
Per the City's request, the Engineer will provide professional engineering services related
to the design of new and relocated water and sewer system improvements to be
constructed in conjunction with the Ada County Highway District Project No. 307010.
The Engineer's scope of services is as follows:
Task 1 - Design Water and Sewer System Improvements
1.1 Adjust approximately 14 existing water valves.
I.2 Adjust water mains and water services where conflicts exist with new storm
drain or irrigation pipes. Adjust existing water mains under the two Lemp
Canal box culverts.
1.3 > xtend approximately 20 feet of the 12 inch water main on the west leg of
McMillan Road to connect with the existing stubbed main within the
intersection with Locust Grove Road and abandon approximately the 65 feet
of 12 inch water main traveling diagonally through the intersection.
1.4 Provide water and sewer service stubs to parcels 85147490700 and
85147490609, if requested by property owner.
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Task 2 -Construction Document Preparation and Review
2.1 Develop plans and specifications and bid schedule that meet current design
standards and standard specifications of the Gity and ISPWC. Plans to meet
the following criteria:
- Cover, general notes, plan and profile, key notes, and City
standard detail sheets.
- Scale of drawings: 1 "=40'
-Existing utilities shown
- Existing and proposed storm drain and roadway features shown
-Adjacent property lines
- Symbols legend
- Layout and block to match ACHD's Plans
2.2 Submit plans to ACHD for review and approval prior to construction.
2.3 Submit 2 physical copies of full size plans and specifications for review at
100% design to City Engineering for review and QLFE, Engineer to revise
plans as necessary.
2.4 Prepare final construction documents with inclusion of any addenda from
the bidding phase and provide one physical copy for City's use and 10
physical copies for contractor's use.
Task 3 -Construction Services
3.1 Provide one set of construction stakes for the service stubs to parcels
85147440700 and 85147490609. The city will provide Engineer with a
complete set of ACHD's roadway design plans that show horizontal and
vertical control points used for the roadway design.
3.2 Attend pre-construction meeting.
3.3 Answer any RFI's from the contractor about the design.
3.4 Prepare record drawings meeting the Cit3~ of Meridian Acceptance of
Record/Electronic Drawings, dated August 26, 2009.
It will be the City's responsibility to negotiate and execute the Joint Effort Agreement for
construction with ACRD. Plans will be prepared once the City has provided Engineer
with AutoCAD electronic files of the final design submittal to ACHD. The City will
obtain permission from ACHD to use the electronic files for utility design purposes.
All required work to lower the existing water mains under the realigned Lemp Canal will
be performed under ACHD's agreement with the Irrigation District. The City will handle
all coordination with ACHD and the Irrigation District.
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It shall be the City's responsibility to contact the adjacent property owners and coordinate
service stub requests. Engineer will design service stubs at the locations identified by the
City.
TIME OF COMPLETION
Engineering services will be completed as needed to construct improvements in
conjunction with ACHD Project No. 307010.
COMPENSATION
The Not-To-Exceed amount for this Task Order No. 10095 is Fifteen Thousand Seven
Hundred Twenty Five dollars ($15,725). The hourly rate for services and direct expenses
is per the previously approved Prevailing Fee Schedule effective October 1, 2006, and by
reference made part hereof..
CITY OF MERIDIAN
BY: L ~ /1 Cz-~_--- o
,4Cfi',.~ MAYOR ,
`\`\`~~~~~ uVFr~Qi~~
Attest: ,.~`~~~C~~y oAro®~y ~~~'-.
.~' Fa ',
J Y HOLMAI~ ~ ~
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Approved by City Counci~e~ %~~
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ENGINEER
BY:
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