HomeMy WebLinkAboutProfessional Service Agreement with Spondora.com for Timing/Scoring & Data EntrySpvr~da-ra~.cami irt~.
3592 E. Can~ressiaryal Dr. Meridian, lD 83642
Phone (248 34Q~-4472, Email;; infarr:?.atiarr~Spondora.carn
FttutSH LAVE, Ttl~ott~~AS~caRrNG 8. EIATA ElvTR17 AGREEMENT
Spandro_com tnc_ is pleased to again have the appartunity to provide prafessie~nal services fc~r the
Barn sour to be held an Saturday, ,tune 24, 2DD6 in lUleridian, Idaha_ This Finish Line, Tinning/Scoring
& Bata Entry Agreement details the professional services and equipment to be provided by
Spandoro_com Inc. will be done using the Ai'd1B Timing System_
Rental of Timing Chip, l=finish Line ~ TiminglScarirkg:
$2.50 per registered participant.
Based on 15D participants_
Prepare Participant Racketsltalbela:
$D.25 each and includes the Bib #, safety pins, Timing Chip & Strap.
S ndoro..corn Inc. will provide the envelopes and labels.
The EVENT supplies the Bib #'s, safety pins and places the Label an the bib #_
Based an 15D participants.
Data EntryV
$D.75 per registered participant
Participants signing up Day-of-Event:
Add $D_75 per registered participant
AotalTlantc-L ExPENSES~
Travel Expense:
$.75 per mile (estimated)..
Cadgingg Expense:
To be pravided b}r EVI=NT
St~hdN1ARY t?F ESTIlAATEU EXPE[+~SES
(based on an estimate of 340 participants
Estimated data EntrylTiminglSearing
Estimated Packet Preparation
Estimated Event I7ay Registration
Estimated Travel Expense
s375A0
$7..50
NtA
IVlA
NlA
~FJA
$ ~75.D0
$ 37.50
IWA
N!A
TC1T1~L ESTIMATE $4.12.
ServiceslEpui~ment inci~ded in Base Rates
• Free downloadabCe entry o~n the Sponcfora_corrr website
• Free direct link fmm the SporraPar~a.com website to your official event website
• Free assistance with the set up of Secured Qn-line Entry (includes processing & 24 hour access
to your database, the participant rs charged a nominal prvicess~ng fee by Spondoro.cam -the
EVENT receives their full a fee)
• Assist. with the design of the tfata colfeetion portion of the event entry faun
• Assist with obtaining event numbers for compatibility with Sporxforo.com timing format (the
EVEhIT is responsible for the cost of the event bib numbers)
• Data entry of all registered participants, including day-of-event
• On-line confirmations on the S~ondoro_com website for mail-in i~ on-line regis~ants (on-line
entries receive an immediate confirmation)
• Labels for event tags apply them to the event bibs for mail-in i~ on-line registrations)
• Alphabetical listings alit pre-registered participants for pre-event packet pickup an day-of-event
packet distribution
• A count of pre-sold t-shirts to aid in proper distribution
• All timing and finish line equipment needed to produce the resultslscoring
• Event clock at the finish line
* Provide a list of volunteer rertuirements and job descriptions for registration & timing needs
• Training of the timing volunteers
• PrinUpost all unofficial results on day-of-event. at the frnish area
• "Award results" for the post event awards ceremony
• Complete participant database on disk in text ar comma delimited format (upon request)
• Results to the local media on disk andlor hard copy (upon req:westj
• Labels for malting T-shirts andfor awards to division winners (wpon request}
• Complete event results posted on the Spvrrdcrro.c+am website
TERNIS~ ~NQ ~4GREENIEF~T
FINISHLINE. TIf4~ING ~ S~+~RING ~ IaATa4 ENTRY
SAY-QF-~tENT I~tJf.TS 8 GUAWINTEE
It is the goal of Spondoro.court inc. to begin posting results vxittuh rrbnutes of the fist partgcipant crossing the finish line.
We stand on our reputation for producing timely results. However, due to our retiance upon electronic equipment (that can
malfunction} wre canru-t guarantee corr>¢ruter results the day of the event. We do guarantee to provide the pve[all Tap 5
Male and Female finishers for the awards c~remany. We guarantee oomoletion of aN rxxnrwter services within three (3l
days post vent
The EVENT is to provide the faNowing Fetish LineFf6tring Vakinteers. The folbwirrg es an es[ianate (based on current
expected event partic~ation}:
TiminglScoring: 4 Cfup Retrieval 2
• In the case that an insufficient num~r ~ vcdrtnteers are provided for Setup and Timingl5coring (according to the above
list }, we cannot guarantee "posted" resuts or `award" resuts at the event. ~ ~ ,/~
(Event reprt:serrtatlve Ir-iflals w t 1
The EVENT i;~ responsible for:
• Secaring the timing areas (kkcatior>s where Timing Mats are placed} against vehicle tiaffic at least 60 minutes prior kt
event start to allow sufficient time thr equipment set-up and testing. ~ ~,v1
(Event representative initials ~-~"- ~ )
• AN events using AMB 7i'mfras are responsible kor ALL Trrting GhiDS nvt returned. The EVENT will be billed $75.00 Aar
each Timing Chip not returned within 30 days pout event.
(Event represerrtative inifials~
SrGHA7t,NiE~ EIELOY~Ir H~i71C,ftAE ACCEPTANCE ~ THE ABOVE AA'aREEM~NF.
The signing and returning of the original copy of this agreement, along with a $250 rtort-refundable deposit" (to be applied
to final 6iNing}will guarantee the avaiabNity of Spandoro.com mc. for your event. Fatal biNing to be made within 30 days
post event. !t 15 understand that the EVENT iS responsible for all expenses related.. to the- production of this event.
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Date: Bate:
Sportdoro.corn inc. RepfeseMative
~ ~V~IYT" Rep~eseretatirre
~. ~
Len Anderson yor Tammy de Weerd '
Address: 3592 E_CarlgfeSSlOnat t)f. ~.a~a~~~~~rcne. uau~.aw~ ~A\`1~VIIll lllla~//t{I
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Gitylstabe!?ip: Meridi~r, Idaho 133642
7 Address. 9 t W. Router
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E-mail: inforrna(ian~sRondto.catn Plrorte: (208) a8a-3579 \` ~ .„;,,
Website: www.S,potuiavo.corrt
E-maN: massc~rreridiancity.org .
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