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HomeMy WebLinkAbout2009-09-08II~IAN~-'. A CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Tuesday, September 8, 2009 at 7:00 p.m. 1. Roll-call Attendance: X David Zaremba X Brad Hoaglun X_ Charlie Rountree X_ Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Virgil Saltz with Meridian First Baptist Church: 4. Adoption of the Agenda: Adopted 5. Proclamation for Megan Bartley Day: 6. Consent Agenda: Approved A. Approve Minutes of August 25, 2009 Pre-Council Minutes: B. Acceptance Agreement with Sandy Marostica for Display of Artwork in Initial Point Gallery: C. Change Order No. 1 with Civil Survey Consultants, Inc. for Well No. 28 Additional Design Services Pumping Facilities Design for $14,400.00: D. Professional Services Aareement with Peaaershock Media Productions establishing terms, conditions, and timeline for production of a video that will describe the mission, vision, objectives, and accomplishments of the Mayor's Anti-Drug Coalition for $4,250.00: Meridian City Council Meeting Agenda -September 08, 2Q09 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andlor hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 7. Department Reports: A. Finance Department 1. Update on Implementation of Budget Strategic Focus B. Mayor's Office 1. Community Liaison Update 2. Economic Development Update C. Clerk's Office 1. Discussion on Council Recommendations for new Agenda Manager Submission Process 2. Discussion on Request for Reconsideration Hearing for Temporary Classroom at Paramount E{ementary School Reconsideration Granted by City Council 8. Items Moved from Consent Agenda: 9. Ordinance No. 09-1427: Annual Appropriation for Fiscal Year 2010 Budget: Approved 10. Ordinance No. 09-1428: Amendments for 2009 Fiscal Year Budget: Approved 11. Ordinance No. 09-1429: UDC Text Amendment Revisions on Temporary Signs: Approved 12. Executive Session per Idaho State Code 67-2345(1)(c) - (to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency & (f) - (to consider and advise its legal representatives in pending litigation): Adjourned at 9:10 p.m. Meridian City Council Meeting Agenda -September 08, 2009 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. R w Meridian City Council-Meeting ~ September 8, 2009 A meeting of the- Meridian City Council was called to order at 7:00 p.m., Tuesday, September 8, 2009, byrMayor Tammy de Weerd. z. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith. Bird, Brad Hoaglun, and David Zaremba. Others Present: Bill Nary, Jaycee Holman, Anna Canning, Clint Dolsby, Bob Stowe, Joe Silva, Stacy Kilchenmann, Todd Lavoie, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird- ' ~ X Mayor Tammy de Weerd De Weerd: Okay. I'll welcome you all here this evening.. It's so nice and quiet. It seems so surreal. Thank you for all joining us tonight. We appreciate you being in "attendance. It is, for the record, Tuesday, September, 8th. It's 7:00 o'clock.: We will start tonight's meeting with roll call attendance. ~~ Item 2: Pledge of Allegiance: r De~Weerd: Item No. 2;is the Pledge of Allegiance. If you will all rise and join us in the pledge. , ' (Pledge of Allegiance. recited.) . Item 3: Community Invocation by Virgil Saltz with Meridian First Baptist ,~ Church: De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Virgil Saltz with. the Meridian First Baptist. Church. If you would, please, come up to the microphone so we can all hear. Thank you for joining us this evening. Saltz: My pleasure. Thank you for°having me. Let's pray together. Father in Heaven, we do thank you for being able to be here today`and we thank you for the freedoms that we enjoy in America~~and we thank you for the opportunity to participate in the works of .government. We rejoice=in the fact that you have given, us government for the benefit of the people. I pray, Father, that you would be with these folks here- at the Meridian °Council. We thank you for the City of Meridian and their good standing in the community of Idaho. We pray that they will continue to look to you for wisdom and direction as they seek to further guide the affairs of state. We pray that you would bless and direct in such a way that Meridian would be an example to all the other cities in i i } ~~~ a Meridian City Council September 8, 2009 Page 2 of 34 Idaho of what a government should be {ike.= Thank you for your faithfulness to us. Thank you. for your watch care over us and we pray that your wisdom and direction would be ours and we will give you the praise in Jesus name, -amen. De Weerd: Sir, I would like to offer you one of~our City of Meridian pins for joining us here this evening. Thank you. Saltz: Thank you. Appreciate it. Item 4: Adoption of the Agenda: De Weerd: Item No. 4 is adoption of the agenda. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Or tonight's agenda I would like to point out Item 7-C-2 under Department Reports, Clerk's Office,Item 2 is a discussion on a request for reconsideration and ,l just want to point out that the Council will take action on that to`either reconsider or nofi reconsider, but I wanted to clarify that this is not the public hearing tonight. If we do reconsider, then, that will be scheduled and posted and noticed to everybody, so that all parties are here. I just wanted to point out that it is a: discussion and our action will be just our own decision. Then; on Item 9, the ordinance number is 09-1427. On .Item 10, the ordinance number is 09-1428. On Item 11 the ordinance number is 09=1.429. And with that 1 move we adopt the agenda. Hoaglun: Second: De Weerd: I have a;motion. and a second to adopt'the agenda. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES: Item 5: Proclamation for Megan Bartley Day: De Weerd: Okay. Item~No. 5 is a proclamation for Megan Bartley Day and, Council, last month we did lose one of our young people, our young adults, in an auto accident, hit by an inattentive driver that was texting. It .brings emphasis on some' ofa-- a timely issue of what -- what this can do to our communities and certainly this is a huge and tragic example of that. ~IVlegan, graduated from Meridian Medical Arts Charter and was attending Idaho State University. So, let's -- if you would allow me to read this proclamation. Whereas Megan Noel Bartley was a caring, active, and compassionate member"of the Meridian community and whereas Meridian -- or Megan hoped to help and care for members of her community, be serving as an EMT, pharmacy technician, and a certified nursing assistant and whereas' by dedicating her life. to medical science `~~. ~ _ ti Meridian City Council September 8, 2009 ~ ' Page 3 of 34 ° Megan was able to fulfill these goals and whereas by excelling in her scholastics at Meridian Medical Arts Charter School.Megan served as an example to her peers in and out of the classroom and whereas Megarr served as an example to us all. with her volunteer minded spirit working with her church group, fellow college students acid Girt Scouts; and whereas Megan was taken from this earth too` soon in an automobile accident due to an inattentive driver, therefore, I, Tammy de Weerd, Mayor of the City of , Meridian, do hereby proclaim September 15th, 2009, to be Megan. Noel Bartley Day in the City of Meridian and to encourage all of our citizens to honor Megan's memory by volunteering in our community. This is dated the 8th of September. ft is noted- that September 15th the Medical -- Meridian Medical Arts Charter School will be having a service in her honor and so we are doing this a little early. We have her parents and . her sister here with us tonight and also Megan was engaged and her future mother-in- law and grandmother are with us as well. So, if you will let me take a moment to present this to the family. Item 6: Consent °Agenda: ,A. Approve Minutes of August 25, 2009 Pre-Council Minutes: B. Acceptance Agreement with- Sandy Marostica for Display of Artwork in Initial Point Gallery:. ' C. Change Order No. 1 with Civil Survey Consultants, Inc. for Well No. 28 Additional Design Services Pumping Facilities .Design for~$14,400.00: , D: Professional Services Agreement with Peppershock Media Productions establishing terms, conditions, and timeline for production of a video that will describe the mission, vision, objectives, and accomplishments of the Mayor's Anti-Drug' ~ Coalition for $4,250.00: ° ~, De Weerd: Okay. Council, Item 6 is our Consent Agenda.. Zaremba: Madam Mayor? ~, De Weerd: Yes, Mr. Zaremba. Zaremba: I move that we approve the Consent Agenda as,published and for the Mayor to sign and the Clerk to attest? Hoaglun: Second. ~~ ~, De °Weerd: I have a motion and a second to approve the Consent Agenda. If there is , no discussion; Madam Clerk, will you call roll. ,. .- 4 Meridian City Council i September 8, 2009 ~ ~' '` Page 4 of 34 ` Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Department Reports: A. Finance Department 1. Update on Implementation of Budget Strategic Focus „z , • De Weerd: ~ {tem 7 is our Department Reports. I will ~ start tonight's reports with our Finance Department. Kilchenmann: Good evening. Our -- the name of our item has a very lofty sounding title. However, there has been a bit of confusion about it, but what we really want to do tonight is a~ quick follow up on the budget process while it's fresh in our mind to ask you if you have anything off the top of your head that you .would like to see improved or if you have any questions or any changes you would be interested in. And, then, also to let you`know last year we sent out a survey about the budget process. We will 6e doing that again and we are also going to include financial reporting in that survey, so we are trying to really find out` what information. do you need,. what information do you read, what information would you be interested in. So, please, all complete your survey and there will be door prizes at the end. Do you have any questions for Todd or I? K De Weerd: Council; any questions or comments, helpful suggestions, et cetera? Rountree: Not at the moment. i .,Bird: I have none. Hoaglun: My only. -- Zaremba: Madam Mayor? e De Weerd: Mr. Zaremba. Zaremba: I get to go`first, I guess. k J De Weerd: We'll let Councilman Hoaglun wrap it up as the liaison. V Zaremba: All right. Actually, it's not a question. I just -- I know we have said it, but I thought the process went very well this year and I appreciated all the support that we got from a,your department and.. the information and everything. I just wanted to say thank you.. ,, 4 .f j ~' 1' Meridian City Council- September 8, 2009 Page 5 of 34 ~ ~ ~, ': Kilchenmann`: Thank you. ~ ' De Weerd: Thank you. F Hoaglun: I just want to say appreciate you doing the survey. 1 know last year it was-. difficult forme to fill out; because -- Kilchenmann: Because you weren't here. Hoaglun: Yeah. First .time. And -- but we are going to ask for names on that. If you are going to do door prizes you have to put your name on it; right? „ Kilchenmann: Oh, we will do it by numbers, because it's anonymous., Hoaglun: Okay. That's~what I want toxcheck. Kilchenmann:,, But we don't want you to feel constrained. Hoaglun: I thought maybe you had changed that a bit: So, you know, we want honesty back here on everything. r: Bird: You'll know who it is by the recommendation. De Weerd: Remember, you're"public servants. Everything you say could be public, so put your names on it. Kilchenmann: It will -- it will be electronic, so -- Hoaglun: But it is a good thing to do and we hope-you get some good feedback for that. .. De Weerd: Well -- and, Council, I think,... too, Stacy and I have had conversations that -- of looking at the monthly financial statements and.working with the department directors and finding out what is helpful, how to revamp it and make it so the information adds value and so while you're .looking at providing feedback on the budget, if you would also look at your monthly statements and say what is helpful, what don't you look. at, that maybe staff doesn't need to do, just kind of look at it with a critical eye and we kind of talked about a few. things earlier and what we want the directors to do. So, any suggestions would be greatly appreciated. Okay.. Anything from you, Todd? Your grin is not as big this week. ~L~avoie: I'll work on that. De Weerd: Very good. Well, thank you, and it was -- we appreciate all the hard work. Certainly Stacy and her"staff-got a klot of kudos from the directors today as well. So, appreciate it. a i it i ~~ a 0 Meridian City Council September 8, 2009 Page 6 of 34 Kilchenmann: Thanks. B. Mayor's Office 1. Community Liaison Update De Weerd: Okay. Under the Mayor's Office -- Council, we -- when Councilman Rountree and staff and I got together last Friday to talk about this week's agenda, we thought we would move a number of the things that are generally on a workshop agenda up to this week, so you can take next week off. So, that's why you're .seeing some of these thingsr: on this week. So, under the Mayor's Office we have the community liaison update. Cavener: Thank you, Madam Mayor. Mr. President, MadamsMayor; Members of Council, again, my great opportunity to come before you and talk to you and give you an update as to what's been going on in the community since we last spoke. I don't know if moving me up a week was an effort to throw me off my-game, so I'd be a little more~brief -- we'll see how it goes. It's `funny;„the- last time I was before you I was sharing with you the accomplishments of -the Mayo`r's Youth Advisory Council had in the previous year and this afternoon we had our very first executive board' meeting and things are really ramping up for this year. I think it's going to be the most successful year in the Mayor's Youth Advisory' Council by sheer numbers of participation alone. There is a lot of excitement amongst our community to be involved in the Mayor's Youth Advisory Council, to participate in service projects and to really gain that leadership component that we look. to take on this year.' In addition to working with the Youth Council I have been out and about in the community the past two months. I know I have seen `a lot of you at the National Night Out event, ~at the Ten Mile interchange town .hall and at~ various ribbon cuttings and there has been a lot of ribbon cuttings in Meridian over the past two months, which I think is great for our community that we Have new businesses coming to town. Businesses opening up at multiple locations in our community and ..always enjoy having the opportunity to go to those and see what unique establishments that are coming in our community. The Ten Mile town hall event was attended by -- by about 44 people who live near -- near the interchange was, at Ten Mile Church and Councilman .Zaremba and I :were there and it was -- it was great to hear from people who both live in the City. of Meridian and in Ada County that are going to be affected by the Ten Mile interchange. What's. on their mind? This month I have a report that I will be handing over to you- that really focuses on communication. What are the people in. Meridian saying? So, I have taken some cross-comments>from our town hall meeting, from discussions that I Have had with people at National Night Out and I also provided some feedback that we received on our social network platform through Facebook where people have commented about different things that are going on in Meridian. A month- ago we had a really unique event that I think we we're really fortunate to be positioned with our social network strategy to take advantage of. A family had driven through the Starbucks`on Meridian Road and purchased their.coffee and, then, offered to pay for the coffee for the person behind them. Ten cars later I get a phone call from F b :~ .S Meridian City Council September 8, 2009 Page 7 of 34 someone in our community who wanted to share that story with us. ~ So, I was really excited about it, enthused with the idea of paying it forward, so I put it on our Facebook and our Twitter page. ~Well,~ about an hour and a half later I called back to Starbucks and, low and behold, it's still going on. They are on their 50th car. When it was all said ' and done 80 .vehicles participated in this, each vehicle paying for the one behind them. I think reallyspeaks to the spirit of giving and caring that's in our community and our citizens commented about that on our Facebook page, so I have shared some of their comments about why they love being in Meridian and being able to participate in that ' x event. Since we last spoke we had a town hall meeting on our budget and as well as a presentation by the small business development group. and while it wasn't the ` participation that 1 looked for, it provided a great learning experience for me to find different and `unique ways ;to advertise, market, and promote our town hall meetings. , . Our,. next town hall meeting will be: in October and it's going to focus on environmental strategies for the businesses, as well as for homes. That subject matter will also`go -- ; coincide-with an event that's being held fat Venga Works. 1-hope that by bringing people in that are already committed to being green and focusing on -.environmental sustainability ~I will have a~ built-in audience of people that are really looking. for the information 'that we are looking to share. And also people who may have never attended a town hall meeting that the City of Meridian has put on, to see what- it's about, , to see what we are doing, how we are being very proactive and getting outside the walls of City Hall tb interact with our citizens. I'm working with our economic excellence team in preparation for our next Meridian Business Day and I'm sure Josh and Phil will speak to you•a little bit on that, so I won't steal their thunder, since I'm going first. But Josh and I have also worked. together on the Meridian Business Professionals Connection, despite the difficult to pronounce name, it is a great organization made up of business people and business professionals in the community that are looking. to grow their business and to share knowledge learned from their missteps or success stories and we have had numbers that~have~'grown every month .at'our~free networking event and it's really gaining a lot of buzz amongst the business community as a great event that you have to attend. It's one of those must attend business events and I have been really happy to help be a part of that. The last time I spoke to -you we touched on some of the issues that have been going on .with the senior center. Most directly related- to their senior nutrition program. There had been ..some hiccups from the Elk's Rehabilitation i Hospital when it comes to food. I'm happy to report now that for the most part our seniors our very pleased when it comes to their senior nutrition program. Vl/hile maybe portions aren't to the ful4 extent of what they would like, the quality of food has improved ~ greatly. Pauline and Cindy of the.; Meridian Senior Center have done a great job of working with Sage to get the food quality levels up to what our seniors have expected. That also ties directly into -- and I don't want to reiterate information that-you have received, especially that pertains to Kleiner Park and the Meridian Senior Center, but our seniors are. just ecstatic over the, opportunity that -- that this senior center which was reallyan idea and a hope and a dream even six months ago is a reality and I know that they are• very eager to find ways to raise some funds to -- to bring the facilities up to par with what.. they are looking for and are just incredibly gracious over the gift from the Kleiner family and are really excited to move into that facility. The other group that I'm working with is the complete count committee. I have touched on them briefly. It's hard ,., Meridian City Council September 8, 2009 Page 8 of 34 ~: to believe that 2010,is right around the corner and our committee, which is made up of vast different members of our community, we are working to locate, identify individuals and groups that might. not be counted through traditional means and work. with our census to educate them on that. In addition, we are putting forth a lot of initiative that will begin in early 2010 that- will promote the census. So, for people who maybe they know about it, they don't have any problems with taking it, but maybe they are like me and -have lots of things going on and it puts it kind of in the front of their -- their view. So, I'm really excited to be working with our community on that and'that has been a unique opportunity, because it also brings me together with other people that serve in positions similar like merfrom Boise, from Nampa, and another Boise, valley community and hear what they are doing to get their citizens involved, not just with the census, but withiri the community as well. So, it's been a great organization. I have been really happy to participate with that. So, I think that's almost a record time, but I wanted to give, you the opportunity, if you had questions or follow up from -- from any of these points that I have brought up, either this month or in previous months and, then, like I said, I have got a packet here for you that kind of shares some of the comments from our -- from our community members. ' De Weerd: Council, any questions? Rountree: Madam Mayor? De Weerd: Yes. Rountree: Luke, I think, the last time you were here we were talking about parking and. parks and activities and it seems that that's not necessarily gone away,' but I think folks -are of ease with what's going.on now. Is that your sense from being in the community as well? Cavener: It depends on the'-- on the date and depends on what's going on 'in our parks. We have one member of that neighborhood that has been very accommodating in providing me information, as to the parking situation as it pertains to their park. He's concerned about -- about football beginning and how that will impact. I met with him over the weekend we actually walked Settlers Park and his feeling is that if -- if the parking is going to be used mostly on the weekends on Saturday, that he doesn't foresee it being an issue. He still believes that the parking situation will never resolve itself with a residential only parking area, but he's been pleased and happy with. -- with the steps the city has taken ~-- while they are not his favorite, he at least recognizes that we have went above and beyond to accommodate him in the neighborhood. When spoke to you last month we -- or' two months ago, we had brought up that many members of the. city staff -had addressed .their HOA and presented a multiple amount of ideas. None of them were' accepted. Ideas that even the neighborhood brought up weren't accepted by their own neighborhood. Their HOA board has contacted us and said that they wanted to 'move forward:: with. the ideas that the city had presented and, then, when members of the HOA found out about that, they quickly changed their mind . ~ .:! +F _ 1, a 7 Meridian City Council' ° September 8, 2009 Page 9 of 34 0 , t and are fine being, essentially, in a .holding pattern and aren't really. willing to make a decision one way or another as to what they would' like to see. , Rountree: Thank you. De Weerd: Any other questions? One thing that Luke didn't mention is he's been hanging out with the high schoolers during registration and you might give numbers of those that have signed up as interested... r Cavener: Mr. President, Madam- Mayor; Members of Council, Madam Mayor, you are correcf that I -- it was only fitting that if I went back to college this summer that I'd go back to high school this fall. I realized very quickly that I -- I'm old enough now that I am kind of the enemy, so day one, showing up in a suit and tie„ I was largely ignored. It, wasn't until a .polo shirt and khaki shorts and a bigger. smile that we started talking to a lot of our area students. We received a little over ahundred -- 180 interested students ~' from Meridian that are looking to either participate either on the Mayor's Youth Advisory Council, to serve as a youth member on a commission;. or just looking for information ., about how the youth can volunteer. If there is one fact that's been eye opening since I started this position in working with our youth, is how many events they have going on. I didn't think that I was so far removed from that, butbetween multiple sports, music lessons, groups and activities, they have lots going on and I was ...really excited to see there is some students that flat out told me I'd like to serve on the Mayor's Youth Advisory Council. I don't have the time, but if there is a volunteer opportunity that's on a ' weekend that I'm available; I would love to participate. So, please, continue to let me ;, know that. So, we have built a database of interested students that are looking to volunteer and it will -- it will work well when we are promoting events that speak to that ,, demograph, that we will be able to make them aware of -- of not just volunteer opportunities, but as youth; council looks to expand the- teen activities council, it will- make them aware of events that they are going to have to participate in. So, .it's been -fun and it's been a very unique experience. t De Weerd: And we had discussions with the executive -- with the officers today who are a little bit intimidated by the. numbers and I think both Luke and I can say so are we. When they show up with their parents and the youth, it will be an interesting full room think in this -- in this room, which I hope we were able to reserve. City Clerk?' Holman: Oh, I'm sorry. Could you, please, repeat that, Madam Mayor? De Weerd: No. I'll bug you later. Holman: Okay. De Weerd: But I think it's -- it's very positive. The kids have really revamped a number of things that they want to see happen to balance the community service, the " ` citizenship, and leadershipropportunities. So, it will be an exciting year. Thank you, , Luke. ~ n fi Meridian City Council ~.. September 8, 2009 ° Page 10 of 34 i 2. Economic Development Update De Weerd: Okay. Economic development update. Stiffler: Good evening,. Madam Mayor, President of the Council, and fellow Councilmen. Very pleased to be here again as usual. I don't know, Luke -- oh, he went out of the room, so I can't say some of the things I wanted to say. Josh told me I was the one that was going to be -- give the brevity -side tonight, so after Luke Ican -- I can come forward. Before I -- before I go through the PowerPoint, there is one centralized comment that I'd like .to make as an update and I think it's very important for all the `Council to beware of this. It's been- very' interesting as we look at kind of the national economic times and the trouble that we still see in our economic. future or'the hurdles that we think still need to be -- I guess we have to be able° to get past some of those hurdles. The one thing that I'm pleased to report and I think the Mayor will agree with me here -- is that on a lot of the site visits and business people that we engage with and work with, they are not saying that bad times are over, but I would say it's very nice to think about the engagement that we talk to people of a~different kind of optimism, a different kind of let's move:forward and what can we do about the times that we were in. I know Councilman Hoaglun was also present. I used an example of even the Coffee with' the Mayor session that we had out at Girio's restaurant, it was very interesting.. We had a: very°excellent turnout. In talking to the people that showed up there and the businesses and little businesses were there, we weren't hearing all the standard negativity -- what , I might say standard negativity, but that negativity that was there going on for that cycle, and I~ think that's- very important to kind of share with you, because in a way we are getting it shared with us by the business people. Many of the recent site visits the Mayor and I have been on, it's interesting, it's kind of -- they would say, yeah, things aren't, you know, -the way they used to be, but we need to take action to do something about it. So, that's kind- of my -- that's kind of my big overview of just the notes that 1 want you to pay -- to feel good about- and I think they feel good about that, because also it's representative of the attitude of the Council, it's representative of the attitudes of the community and it's the kind of, yes, I can, yes; I can, yes, I can make it happen and I-know th'at.Luke mentioned it's no different than I'll talk in a few minutes a little bit again about the Meridian ~ Business Day or other events and we think how important it is to keep attitudes positive, so that people do spend- money with our businesses and they do work around each other. So, with that, kind of going forward, as similar to what you have seen on the other updates and reports that we have given and segmented into the category ,of first on the business enterprise corridor. As all of you I believe are aware and. some of -- most of you -- or a couple of you are -- I think most of the Council was present at the original -- at the actual launch of the core back in June. Following that we` have the marketing summit, which.we had approximately 45 different business representatives within the core that showed up at that. It was held at St. Luke's Hospital. I know President Rountree was also present at that meeting:' What that has created is it's ''created more what I would consider to be a stakeholder ownership in looking at how aprivate-public partnership in the core can be something that's key to the job growth and the quality job growth and providing an industry and a true business enterprise 'corridor cluster that we had talked about. What's happened is h, :~: Meridian City Council September 8, 2009 Page 11 of 34 5 a 1 that since thafi time we, are now working with 1SU -and the key stakeholders to look at what's the appropriate entity to be ..ongoing at core representative of that stakeholder group and those discussions actually are continuing on to tomorrow -- as of tomorrow morning I have another meeting with the group, but to look at that entity that makes sense and that may be a 501(c)(3}, a 502(c)(6), it may be that entity to allow that ongoing marketing approach to the core to the benefit of all the stakeholders: We have already out of that original,.launch program we actually have entities that are major developments in that project-, such as Portico and others, that have asked the right to' be ablerto say we are part of the core, we are part of that kind of an entity. We have engaged and what's happened is we have entities such as PKG, who are saying, hey, look, we are kind- of on the fringe of that geographic `area you have identified, Phil, but we want to be part of that whole core and what can we do as an operation. They have actually invited the major -- some of the major businesses in the core to a planning event actually at a Boise State football =- upcoming Boise State football game up in the -- they have a box. up~'there and they have brought all the people together and their invitations went out for the _purpose of gearing that whole business motivation about. what the core can mean. I would also mention one other positive thing. The comments as you go by and you look at Portico and-you look at the high rise building still going up, it's. very interesting, because it gives a positive attitude to what's going on over there and the people look at it that way, although we haven't really got the press yet to jump on that as much as they were worried about it when it wasn't going up, but we wish we could. And, then, finally,., we just had a -- we had a joint meeting reference the actual white paper presentation to look at .long term planning for :.field district and fields innovation districf. After our meeting where we had representatives of some of the stakeholders, as well as `particularly University of Idaho and other people that contributed to that, we should be in a position probably by our next update or sooner as a special meeting to present that white paper to the Council for consideration and looking at it with regard to action items going forward. And I will ask if there is any questions on that section .before I go forward, I would be glad to answer them. Rountree: Madam Mayor? ! ~ ' De Weerd: Mr. Rountree. Rountree: Phil, when you talk about the session on the fields district and the stakeholders"present, were there any of the major landowners involved in that? Stiffler: Not on that session. However, we have had discussions with them and our goal was to present the white paper to them. That was the goal to get-that prepared, so they -- they had asked us,~ as you may be aware, we had representation from -- I believe four to five of some of the major people out in that area in the original session and they had asked that they would -- we ask more definitive about more of an action plan and what could that mean down-the road. ~: Rountree: Thank you. , ~. , a . ~ ;i . r ~' ~ .. 4 M1 ~:: ~ ~ Meridian City Council ~" September 8, 2009 ~ , Page 12 of 34 Stiffler: The riext is the section, as you're well aware of, having- to do with -that ongoing engagement with existing- and emerging Meridian businesses. These are just -- what we have done, is we have identified just aYfew of the examples and I guess part of the examples to indicate that is that it.was interesting -- the Mayor and I were over at Idaho Fence Supply. I don't even know `if any of the Councilmen are aware of Idaho Fence Supply: Actually, I wasn't either. But low and behold, one of our other developers, another individual in the community, said, Phil, you need to go -- you need to go .meet with Idaho Fence Supply. These guys are the entrepreneurial kind of free spirit that, guess what, they started ~a business -- they were working for a company in Boise,. which, actually, ran into financial troubles and they lost their job. What-they did entrepreneurially said, look, we are going to start up our.own business and we are going to start it up in Meridian and it's kind of one of those stories you'd like to get out there. And so I: think they were.,a little bit shocked that we actually had the -- had the opportunity to go -- that we would take that initiative to go see them and now they are looking at -- they are actually looking -- I can't.-speak out of this. They are looking at another larger space in Meridian, because of-the success and the growth of what they are actually doing. But I think that was another indication I would say that even you look at these. in a way that are all connected to construction or contract and,you~think of that, you go, wait a minute, Phil, how can they be optimistic. Well, what they'are finding is their different niche'. I'll just use the fence supply business. -They are looking at in some cases people may not be buying a new home, but they are looking at the people that are also looking at improving their existing home or they are looking at those targeted areas that makes sense. The same with" Marv's Insulation, a good example. So, I kind of separated a little bit some of the site visits directly with the Mayor with also some of the other things--that we see happening. I'm going to pick out in the next group --1'm going to pick out Syringa Networks. Those of you who may be aware of Syringa, when we think of all the major broad band -- broad -band technology from the standpoint. of where is that -- where is it being ran that actually has an idea of looking at being able to serve the growth and'the technology for the future of the city. One of the things they are very excited about and got very engaged in is primarily within the core and that ..capability that actually we helped arrange, they have had meetings with the developers there, they already know what they.can serve related to St. Luke's Hospital and others and they are a major player in the context of wanting to say we want to be a player in that to make sure that we have the capability to have that technology support for any growth that would happen iri the core. Obviously, the third piece there is that we -- we still continue to -- to what I would say communicate in appropriate =- we don't try to do the chambers job and they don't try to do our job, we need to make;. sure that we are coordinating with them where it's appropriate. The two -- the two next ones -- I think Luke did steal a little bit of the thunder for Josh and I. Josh.is smiling. But that's okay, because it's been a very cooperative effort and the Meridian Business and Professional Business Group, I won't go into anymore than Luke just mentioned. It is exciting. It's a positive thing for Meridian; it's a positive thing for our community and the business people. The last one there on planning for the next Meridian Business Day,. I will say to you we have had people ask us when is the next Meridian Business Day. When is the next Meridian Business Day? And you say -- it's a little bit like some of you have -- I know that all the Council; I believe, fiad a chance' to go over and visit at Venga Works, if Meridian City Council ` September 8, 2009 Page 13 of 34 , I'm correct. I don't know -- I know that, Councilman Hoaglun, you have been at the smoke out. I don't know how many of the Councilmen have had a chance to be there. But the exciting part is kind of that non-formalized kind of networking to the point that we saw it in Meridian Business Day, we are seeing it out -- what's happening in the smoke out, where business people are connecting with other business people and saying, you know, I didn't know that'-- I didn't know that you did this. I'd like to do business with you. And that may sound smaN; but it's not small, because it's, again, part of that whole overview of that positive side and people seeing that opportunity and' it's great when they get together and if you still remember that day here, we had close to~400 people- ~, and I would say that based'on -- with all the engagement and look at it, is the catalyst behind it a lot of the people that have stayed -- that have stayed the course on helping. to get that set up to begin with, are` staying the course on all the activities as a catalyst and, as I say, the°Mayor is saying where ever we can get those people to help, or engage what we are doing, they are doing that and they know that part of their success is our success: Any questions on any of that? Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: Phil, you mentioned the smoke out. t Stiffler: Yes. Rountree: And all of these things are couched in terms of Meridian, which is , appropriate. But the last smoke out lattended -- not the last one that was held -- a ...good share of the people I met were from Boise based companies who had •heard about it and they were there to°do the same thing that the Meridian folks are there -- ;; Stiffler: Yes. i Rountree: -- and I'm not so sure that maybe it isn't about time -- and I'm not -- I know you're not connected with the smoke out, but in terms of the Meridian 'Business and ; Professional Services, is it -- we get those feelers out there more from Meridian Business Day and maybe make it Meridian's -- the hub of Treasure Valley, come- one, ~ come all kind of a business day, instead of just focusing primarily on Meridian, because . we are all playing in this game together. De Weerd: You know, I agree with you, Councilman Rountree, and so have the organizers and, you ",know, I do think they are a representative of the Treasure Valley and they are trying to bring it back to their'communities and doing like projects. I know Ghat certainly Brandon has been asked to -- to go to different communities and see what they can gain from what the smoke out has kind of initiated and some of the energy and " business to business relationship building that they have nurtured over there. So, it certainly has been an area of discussion. Meridian City Council September 8, 2009 Page 14 of 34 ` Stiffler: I would only add the one comment. that I would reiterate I think the success as we continue -- it is the idea of Meridian within the Treasure Valley and within the Boise valley and how that relates and we are all. related to that success and I think that what's happened out of the Meridian Business Day -- Meridian Business, Day, as it's promoted, did not mean to exclude so it's only Meridian businesses. We need to use that as thafi invitation. In fact, we have heard some comments that some of the other cities want to duplicate a very similar event. Well, the idea let the event still be one, but patience wise if we support that to the` ultimate success of the economic excellence side of the whole Treasure Valley. On an ongoing positioning for sustainable economic base, I will say the one -- the one comment that I mentioned to the Council before is that the one area that we have continued to see that has not changed a whole lot yet is the financial side of the financing for those business enterprises. And I would say that even in a recent discussion that -- at the Mayor's Advisory Council abouf a week, ago I got talking to some~of the people from Venga Works and a few of the other businesses prior to the meeting and it was the same thing. So, I'd say that we still are trying to see where ever we could be a conduit or a catalyst or anything reference that financial side of the business enterprise, because for the same reasons.we see I talk about a start up or a new business or that thing that springs out of something else. The SBA and other things have some sources that be there, b'ut that is still one of the kiig challenges. And so I guess we still try to think where ever we can draw upon or open to any tools or anything that could be there to look at that -- that financial side of the potential for a lot of that~small to medium size business growth. It's still a challenge. Hoaglun:R Madam Mayor? De Weerd: Yes. Hoaglun: Question for Phil on that. You know, nationally they are talking -- I read an article again .today on the commercial and refinancing and the difficulty that's being had out there by these folks. If you can speak to Meridian, what's your assessment,of -- I'm sure there is difficulty, but is it a little brighter spot, is it worse off than the national picture? Where-would you place us or are we just like everybody else? Stiffler: I would guess that Iwould -- I guess'my personal opinion would be is that in some ways we are a little worse off, because we are not a big enough market for attention in some ways to some of the financial side and we talk about some of the venture capital.. money, we still are struggling to be recognized in some ways, so as it starts to come back I go back to. my banking background, is when it starts to come back in some ways I'd like to say: But, wait a minute, where is your risk? Is your risk better looking at here versus where it is over here in this larger community? But I think it would depend, again, on the type of business side. I think to the extent that we think about residential -= I mean whether construction or commercial, Phoenix, San Diego, and some of those` areas, we are far ahead of them, you know, in some of those -- some,of those areas, because the risk side and looking at the assessment is going to put us at a higher level. I think sometimes still within the venture capital, that kind of emerging kind of business, the ones that are kind of -- they are going to help make our Meridian City Council ' September 8,•2009 Page 15 of 34 future, I wish we had more sources: That's what' I keep hearing. You know, we don't have the same sources that you would even- find' in a Seattle or a Portland and they attracted that kind of investment dollars. So, I~think part our overall ongoing, as a valley and as a state, of recognition who we really are, that's still going to be a challenge, but I ' view it's an opportunity, because if we can get our story out there and they really start to assess it, I think we have very viable business enterprises, ones that are popping up out of -- even out of Venga Works, things that we have seen there that are still trying to find that,privatized investment capital. Just going down this, I kind of -- I just listed off a few of some of the other ongoing kind of dialogues or discussions -- these. have come out of the core,~they have. come out of other developments -- you're familiar with a lot of it, some. of the names here. We could probably list every one of the developers, because it's kind of-like when the call comes in or when they are talking about individual things. The one other one that I want to bring up -- and I welcome the Mayor's comment, too. The Mayor's Professional Workforce Development Advisory Council -- I don't know, I got to check myself on show long it's been in .existence now. I think it's going on six months? I'm trying to go back- to the meetings. The group that we have there-- and l would say this -- and I think it's important and complimentary for` the Council. to , understand, that group of individuals has been one of the most passionate, progressive, positive influential kind of groups that I have been involved in since l have been involved in working with the city in the economic excellence -arena and I think the Mayor in the most recent meeting we just had last week -- these people came up with -- I tell you what,. if your heart wasn't going before you went into the meeting -- and this is what I'm kind of .talking -- your heart was beating fast when you went out of the meeting, because they were saying what can we make Meridian be? What can we make -- how can we make. it different? And the; concept of this, as you remember, President Rountree that-. we handed out a survey at the core marketing summit. And it was interesting, one central theme that all the business people there said, okay, how can we make our business enterprise corridor or our health district, how can we make it different? What can make ours different? And the Mayor's Advisory Council, we got all all kinds -- it all started focusing in. We rotate that advisory council so that it's at a different business for each, meeting to any- of `the people that are present. This last one was at bodybuilding.com., So, at each one~of those sessions they helped to inform the other business people about what they are doing, where they are going, what's happening. Well, that'-goes all into the health and welfare and the fitness of everything to do with the workforce. Is.it a place where business would like to~be, because this is a community that cares about those kind's of values. That cares about,the worker. That cares about the health and welfare of the workers, their families, et cetera. Well, by the time they got done we actually at some point in time -- the Mayor's pushing me along. I'd like to -- I'd like to show you a copy of a -- of a video that was done on an °animal -- animal corridor back in Kansas City, which we will bring to the` Council at~some point in time, that' MWI brought to us, orie of our companies, of what's actually going on back there. But, anyway, my summary would. be this: You have an advisory council that is very pro- ' active in wanting,to give input and insight into the success of economic excellence for r the city. With that I'll skip down to the good news stories, because I do want to bring a couple of those up. All of you're aware of good news stories and the idea that looking at -- looking at, for example, that Intermountain Gas putting their corporate headquarters, .: , ~ ~;T - a y ~«. s Meridian City Council m September 8, 2009 Page 16 of 34 ' ~ ~ ' y ;: as'"you know, over in EI Dorado. If you look at the same token, if you look at -- if you notice the IBR just recently advanced precision~on the gun making firm that could be an `, additional 30 jobs that are going here. Thirdly, there was some rumors going along , about the Black Hawk manufacturing was going to be moving their distribution center ,. and~out of here and they were going to Montana. It's not happening. They are staying here. So, anyway, with that -- 'I will skip on. Unless questions. Last one on targeting marketing to attract new kvalue added business. Just quickly I will say this, you have heard me make some comments appropriately sometimes when we see some of the opportunities that come;through our-joint efforts in working with BVEP. Again, these are ..code names. One of them we just happen to"mention is project Apple, which -- all I can say about this is it's one that we are kind of excited about. This does not require an immediate existing building for them to move in. Sometimes you run into problems with some of these as they come in. This is`one that can be a build- -- built to suit, which, means we have 'some opportunities in this -- this response. But I will say -- and this maybe an interest in kind of what's going nationally, the recent projects that have been ~. coming through BVEP in the `last really 60 days --'from Phil's opinion, Josh's opinion, and stuff, are conceivably more viable, real opportunities in a way that tells me something about the economy,. too, and where people are looking at going. As the i Council is aware also one of the things that we are looking at, obviously, with- regard to -- regard to other potential investment or communities is that evaluation related to our trip coming up to China with regard to the potential for that Chinese investment and that , will be something we can report on later. Last item there, which, in honesty and brevity of what's saying there, the. Semi Con West Trade Show was not one- that I would say that I can'°come back and'°say. I saw value in. Unfortunately, the nature of what was ' anticipated: to be at that show was not as anticipated.. I would say it's not a show that I would recommend that the BVEP or ourselves participate in. With that I will be quiet. ' 1 De Weerd: Council? Wow, you promise? P Stiffer: Promise. De Weerd: Council, questions? Rountree: I have no -- a ., Bird: I have none. v Stiffler: Thank you. { t C. Clerk's Office 1. Discussion on Council Recommendations for new rAgenda Manager Submission Process . p De Weerd: Thank you, Phil. Okay. Item 7-C is our Clerk's Office, discussion regarding our new Agenda Manager submittal process. y, i. a ® ~. ` h+ .. :r ~' ,. Meridian City Council September 8, 2009 Page 17 of 34 Holman: Thank you, Madam Mayor., President Rountree, Madam Mayor, Members of the Council, this subject is actually -- was suggested by the Mayor at one of our meetings when I was discussing the upgrade to the Agenda Manager processes. Right now, we have been doing all of the packet preparation, kind of it in dual mode and a testing mode, where we scan everything din the way we always have and, then, we have also been creating a pdf packet, which is, actually, how Agenda Manager will publish it, It will all be one document with market chapters for the different -items on the agenda. One of the suggestions- that the Mayor had was to solicit your input about how you would like the land use items scanned into Agenda Manager. Sometimes some of the items, the way we have scanned them in- ih the° past, end up being 50 to 100 page documents and when you're at a meeting trying to get to a certain section of an application or elevations or, staff reports or whatever item you are. specifically looking for, you may not have the time to do that while they are presenting that portion of whatever project it is. So, what I'm seeking from all of you is just some direction as to what items you specifically go to or look at or how you would like to see this stuff scanned in and, essentially, tabbed and separated within Agenda Manager. I also am asking for the October 6th meeting, if it's possible, for you all to come a little bit .early, maybe 15 or 20 minutes, so I can walk through with you how to navigate your way through the new pdf packet~-and to access it. It's fairly simple, but either I -- I guess two choices, I-could have you come early or set up a time within my office where we could go over it one'on one if you,had more specific questions. It's really -- I'd just like to do it however it would work best for all of you and the Mayor.,. De Weerd: That's all right. I already gave my two cents worth. So, Council, I .guess what we are asking is how to better categorize your packet of information, so you're not flipping. through 90 pages and trying to remember where you saw the -- the neighbor letter or the list of who got the notice within 300 feet -- you know, the ACRD report or the school district comments or what have you. If you can look at that systematically how to categorize or what. is worth having its own category for that makes it meaningful for you. So, it's easier to tab and to search on. So, that's -- that's the kind of feedback we are hoping to get from you. Canning: Madam Mayor? De Weerd: Yes, Anna Canning: If the Mayor and Council would like, we can break up the staff report as well. knowthat those have a lot of .factual information in them for -- so, that we have a good record, but we can structure that staff report however Mayor and Council would like as well De Weerd: You know, because I do know we had a discussion on this sometime ago -- along time ago and just didn't have the capacity to do it, but, you know, we have legal issues -- or legal things that need to be in the official fife, doesn't necessarily need to be in the umpteen pages that you have, like the legal descriptions or -- I don't know what all .[ ~ ~. Meridian City Council September 8, 2009 Page 18 of 34 they are, but those can b'e tabbed into, you know, another category that is not as pertinent. So, just, again, what are those things that really drive you to that -- that help you be better'- informed as to where to find elevations, your plat, you know, even separating out the conditional use issues with the annexation. Zaremba: Madam Mayor? De Weerd: Mr.,Zaremba. y y a Zaremba: I don't know if this is what you're looking for or maybe it's out .of the realm of what we are planning, but I'm assuming you're talking about scanning in hard copy pages, which is what we normally get, and I have been able to navigate through them and find things that I need fairly well, but it could- be easier if they were supplied to you in electronic form and, then, we could have some kind of a search engine with them that would allow us to do a key word search. I realize that gets into technology and other stuff, but if you're scanning in a hard copy, that's not a possibility, but if you were scanning -- if you were receiving them electronically a`nd putting them in, then, it would be possible to have a key word search or something .like that. . Holman: Madam Mayor, Members of the Council, a lot of the documents -- and Councilman Zaremba. A lot of the documents that we do receive now are submitted electronically through Agenda Manager. So, we are -- I do have to print a paper copy of 4 them regardless, because I have to, have a physical minute book .now. But the things that I -- there are some things I do end up scanning. in hard copies and those are things that have original signatures. I will scan them in so that Council can see beforehand that other entities have signed them, our staff has signed off on them all and that all that's remaining is for the Mayor to sign and for me to attest after approval. But for the most part they are .scanned electrically and I believe if you have ever done a search ~ within Adobe Acrobat you can search by certain words. and you should be able to 'search this file within Acrobat to find specifically what,you're looking for. We were just thinking .more along the lines of a quick reference -- we have always done it this way ' and I'm not a big fan of we do it this way because we have always done it this way. Now that we have a new system, if we can organize it more efficiently, create a new system, okay, these are the five items that we want, instead of -- like we have been ,_ .going application, comments, minutes, notices, P&Z items, and packet, recommendation -- are there some of those sections that could be combined, because you don't really look at some of that in detail at a meeting and other items that we could expand out that would be easier for you to search, so -- and if it's easier for all of you to send this to me in an a-mail format to collect your thoughts and do it that way, that's acceptable forme also, so you don't have to think about it on the fly, so -- Rountree: Madam Mayor? De Weerd: Mr. Rountree. a Meridian City Council September 8, 2009 " Page 19 of 34 }, , Rountree: I'm just going to shoot you some stuff here. An aerial. photo to have. Surrounding zoning map. Site map and elevation could be -- site`„plan and elevations could be combined under, one tab or orie category. Public comments. Agency comments. Plat, if we are dealing with the preliminary or final plat. Public noticing and any draft recommended- language for DAs or such that might be included in a motion for. approval or denial. Staff always 'provides us with the -= with,a write-up anyway in terms of where we are with respect to Planning and Zoning, what the remaining issues are, and that sort of thing and I kind of like to have that as a hard copy still as a reference. But those. are things off the top of my head that I would refer to back and forth as we deliberate a project and anything more than'that it starts getting confusing and -- to me and, then, I would rely on staff for the specificity that might be in an application. I don't really need to see the application personally. Bird: Madam Mayor? De' Weerd: Mr. Bird. Bird: I agree with Councilman Rountree, because I doubt if -- on the application -- out of those 96 pages if we read ten, 15 pages, you know, we skim through and get the main points and Ithink -- I think right there to make the decision -- and if it's toocomplicated we can always come back to the hard copy and find out, so I'd like to keep it as~simple as we can, but yet have enough information that we can make judgment on.and I think what he just pointed ouf takes care of thatJin my mind. . 'Hoaglun: Madam Mayor, just to quick thought. What occurred to me was the fact I like when Planning and Zoning does their report, I like to go to that, .because, then, I can find out out of the 20 issues there are only two things that are of concern and I want to know what -- what those issues are. And maybe if there is a way -- I don't know if this: ' software allows that, if there is a way you can hyper link what the issues are to the place in the application or the` pertinent documents, so you can just jump there °quickly and easily to .find out what -- because everything .else is taken care of, it's done, we don't have to worry about it, but on those issues, okay, what's the information, who is recommending what, why is that an issue, and different things like that. So, don't know if it's possible,;. but something to look at, keep in mind. Holman: Madam Mayor, Members' of the Council, Councilman Hoaglun, Twill look into that. I'm learning more and more about Agenda Manager every day, so -- Canning:Madam Mayor, Members of the Council, I assume the section you're talking about is the analysis section and we could -- we could move that to the front. The -- we have been reluctant to do that in the past, because sometimes it -- before you present all the. facts it makes it seem like you're jumping to a conclusion .by just having the analysis. But 1 think it .would certainly serve. as a more useful document in a lot of ways to have the analysis at the lbeginning of the document. So, we~can try it that way for `awhile, if Mayor and Council would like to see that. x ~ , s i Meridian City Council September 8, 2009 , Page 20 of 34 De Weerd: I think, again, the ease of tabs 'and -- yeah, there should- be a whole lot of them, but if they are logical -- I would also advise to have this discussion with the Planning and Zoning Commission and seek their feedback, because what we do here '+ will also help with the ease of the public finding information as well, as part of the public record. So, I guess if it~-makes sense to all~of us, we may want to float it by a couple of u others and -- and, again, we are just trying to have better ease of getting information, as someone's .testifying you think of something, oh, I remember seeing something, it's nice to not have to -- to start paging down to find where that might have been and, I know, some people who are ;technically inclined know about search engines, you know, I'm' going page down, so -- Holman: So, Madam Mayor, Members of the Council, would you prefer to come a little bit early to a meeting and do it that way or have me train you individually? Bird:" Come early.. Zaremba: I move to come in early -- ~ ' Rountree: Early. Zaremba: -- for a regular meeting. Holman: Okay. So; do we want to -- and I will send a reminder also. Would the October 6th meeting work -- Rountree: Sure. Holman: -- for that, because, then,. I believe the Mayor will be here and we should have '' ---will everybody be at that meeting that you're aware of? ~ 3 Zaremba: f know I expect to be. Rountree: I am. ` ~ F ' Holman: As it gets closer I will send out a reminder, then. Rountree: Yeah. It looks like it would work. r Holman: Thank you. 2. Discussion on Request for Reconsideration Hearing for° Temporary Classroom at Paramount Elementary School De ..Weerd: Thank you, Council. Item 7-C-2. Anna; did you want to present this? I know it's listed under the clerk's office, but -- „~ Meridian City Council ~ ~~ September 8, 2.009 "' Page 21 of 34 ,. Canning: -Madam Mayor, Members of the Council, we have a request... for reconsideration for the Paramount temporary trailers. It's been filed under Councilman _ Rountree's name: It did come indirectly through a -- one of the neighbors that is -- his ' backyard faces the Paramount school site, so there is a request for reconsideration before you. , De Weerd: Okay. I think, Council,.. you did get the letter. We have had about a half dozen a-mails from other residents who also would like this reconsideration heard. Mr. Nary, did you `have something to add? Nary: Excuse 'me, Madam`Mayor, Members of the Council. The other issue that was raised was_ a notice -- because this was a certificate of zoning compliance, the' code doesn't require actual notice be mailed. But, then, of course, the neighbors,-then, only happened to know of this -- there was some posting on the site, but other than that once it was- moved there and school started is when the building was seen by the neighbors. So, the notice was an issue and a concern that was raised by theapplicant as well, so those are, Iguess, two issues, one was the notice and secondarily was they were seeking a rehearing, because they wanted to discuss the color of this building in relation to their neighborhood. , Zaremkia: Madam Mayor? De Weerd: Mr. Zaremba. 5 Zaremba: You. mentioned that we all have received a number of e-mails. I would clarify that ~~at least 'one of them was actually from.. the president of the homeowners association. So, it was neighbors that are concerned, but also he was saying the entire association would like to speak to us as well. ,De Weerd: Okay. Rountree: Madam Mayor? De Weerd: Mr. Rountree. ~~ Rountree: The- question ---the question I had when I received the request was -- in the first request was ,the colors don't work with'"the community and my thought .is, well, we don't enforce CC&Rs, but I~don't know what the applicant -- and the school district did with respect to finding ,out if they are part of the homeowners association and I don't know that we know #hat,.yet, do we, Anna? Canning: Madam Mayor, Members of the Council, I didpcontact Brighton Corporation as the largest member of the homeowners association and they said that they did not have any means of influence over this decision. I think that means they are not part of the HOA, but I wasn't sure exactly. J Meridian City Council September 8, 2009 ~ Page 22 of 34 Rountree: Yeah. That's an interesting way out. Anyway, that's a thought that came to ,° me when I heard the ~ issue and {-the reason Awhy I said go ahead and put on for reconsideration. Our action tonight is simply will we reconsider our decision about placing the portable -- temporary portable on site as is or do we want to rehear it -- hear the public testimony and reconsider our decision of last week. So, that's the action we '~ need to take: Do we or'do we not reconsider. F '* Hoaglun: Madam Mayor, I have a question for legal counsel. Bill, on this if we take action for reconsideration, those portables are there, they are in use, school has started, that does not affect anything in the time being, does it? Nary: Madam Mayor, Members of the Council, Councilmember Hoaglun, no, they can still operate those, dependent if you grant this, depending on the outcome, of the hearing, that can impact on whether or not they can continue. But right now it wouldn't affect them at all. Zaremba: Mr. President -- or` Madam Mayor? De Weerd: Yes, Mr. Zaremba. P Zaremba: I know we considered- this before, but there may be some additional things we could learn. As I look around- at some of the other schools that have temporary buildings already. Many of hem might be visible from the closest neighbor, but they-are not visible from any street and.1 don't remember whether this one, in particular, is visible beyond one or two homes.. And I think the only way we would learn that -- and it may make adifference -- would be if we actually did grant" the reconsideration. And I don't + , think we'd reconsider whether they can have the building or not, what we had as our discussioh is.whether they needed to comply with current requirements of, you know, modulation of the front andstuff, but I don't thinkwe did talk about color. De Weerd: Yeah. Council, I guess they -- the school district in the application packet did -- did detail a lot of that. The portables -- and there are a number of them at f Mountain View High School. There certainly were at`~Meridian High _ before Rocky Mountain and„no, they don't paint them different colors or give modulation of different architectural design. So, if certainly -- your decision to -- to move. forward I -- are you ,~ the ones that requested reconsideration? Certainly the couple who initiated this, if you have any questions of them to help with your decision to decide if this should be reconsidered or not. Rountree: Madam Mayor, it would be my desire to hear from the folks. -- they have been through this agony for the last hour, they ought to get an opportunity to Ytell us -- De Weerd: We°think we are really interesting, but we have heard otherwise. If you would like to make comment, if you would like to come forward. Nary: -Madam Mayor? ` ~ p ~ 1` a .. !A s~ 1. Meridian City Council , September 8, 2009 Page 23 of 34 E ~: a t. De Weerd: Just -- yes. Nary: Just to be-sure that -- this is`not an opportunity for evidence, this is, really, just an opportunity to just make a decision on whether to hear it again. So, I didn't want you to testify is all. ' De Weerd: If you will, please, state your name and address for the record. Watson: Keith Watson. M.Watson: And Margo Watson. ~. De Weerd: Thank you. And your address? Watson: We are at 762 West Cagney and it's adjacent -- on that north -- northwest corner of the Paramount property. De Weerd: Thank you. Mr.,Rountree, did you have questions? Rountree: I guess, you know, you stated your position before, you were concerned primarily about the color. Watson: We are primarily about the color. Other neighbors are concerned about the. presence of it altogether,. but our view is that we understand that there is a need for it and we accept that, but it needs to .fit into the community and without giving testimony; it's kind of like the thing that just happened across the street from you with Zamzows, this big white ugly elephant there and now you come and you look~at it and it fits into the community .perfectly -- or fits in with this building very nice. And that's all we are asking for ourselves in Paramount is that they color that thing, so that it meets the community and it blends in with the school. IVI:Watson: I did notice -- I mean one comment I did hear or a question that was asked whether it was visible from a street. There are homes that surround three sides of the school and, of course, opposite all of the streets. It is very visible from the street. Its very,glaring. Especially now that they have put bright white railing on it. But it's not on the edge of a subdivision, it's in the middle of a subdivision. De Weerd: pl'll bet our fire department had something to do with the big..white fence or something. A railing or something. Sorry, Joe. M.Watson: We are the home where the Arbor Tree Day was. Watson: -Yeah. Which you attended. De Weerd: Oh, we visited with you in your backyard. ~. a d .~ A 4 Meridian City Council September 8, 2009 Page 24 of 34 ~ Watson: That was exactly -- nice to see you again. De Weerd: Nice to see you. ' } Watson: So, it's really -- for us it's .not an issue of should it be there, for us it's an issue that it should blend in with the community, because it's just some white color they threw out and I went to the Dean -- I mean I went to Dean -- the principal -- Nary: Probably. shouldn't get into that. f De Weerd: That's why we =that's why we invite him to keep us out of trouble. Watson: I understand. Rountree: Appreciate your comments. De Weerd: I know. It's That fine line of whafiis information and what=is testimony. I ` Watson: The only thing I could encourage you to do is to drive by and have a look and you would clearly see that it's out of character with the community and we have such a , fabulous community here, you lose -- yo:u lose part of -- if you lose track of that process, a then, you know, you turn into Nampa. Hoaglun: That wasn't testimony, that was just -- i De Weerd: Good thing we are not on TVTV. R. Rountree: Yeah. 'Cable TV. De Weerd: That was your out loud voice. ,. Watson: Yeah. That's right. a- ' ,De Weerd: Yes, Mr. Rountree. , Rountree: ° Well, I appreciate your concern. Had it been better noticed we would have had this input last week. Whether or not that would have impacted our decision I. don't know. If there is a sense that we want to hear additional information and change our decision, then, we ought to move to set up a request for reconsideration. If we are not ~. going to change or position, there is no sense of putting a bunch of other people through -- 3 Watson: If I could make another comment, Madam Mayor. Reading the minutes of-that August 25th meeting where you approved this, it seems to me the discussion on.the i Council was the architectural aspects of the building, not the color. And it's just .like you . t i ~ t yytt i 7 (' ~~ Meridian City Council September 8, 2009 Page 25 of 34 ~° , x a i ' kind of -- like fhat went right by and clearly when you put it in the middle`of a community that's part of the architectural part, but l didn't see any'"reference in the -- in the minutes ' -- that even any color was discussed. De Weerd: And I guess, you know, just -- I hope I'm not providing testimony. I-will look , that way as I make my comment. The balance that the Council has is, you know, where ~, -- what decision should the city be involved in and what should they not. CC&Rs dictate y oftentimes the architectural aspects -- you know, on this one the school district schoof does anticipate certain things. They will put it iri a preliminary, plat and so colors are never anything we have been involved in selecting or even asking about and those -- those are usually -- and I think that's why Councilman Rountree probably did ask -- is this part of the CC&Rs as kind of that umbrella of looking at appropriateness and.,: its usually not something we get involved in and that's probably why this is such an ° unusual thing for us is we are being asked to reconsider on an element that°we usually . don't go down that road, so -- d ~, Watson: In light of the 'e-mail that you received, as well as my letter that°was filed r timely, I think that as a minimum the residents of Meridian should have -- at least be ° able to provide testimony to this issue to reconsider. ~. Rountree: Thank you. De Weerd: Thank you. That's why you get paid the big bucks. ° a Rountree: Yeah. I guess my comment is on the major decision we made with respect {„ to the zoning certificate, I don't know that I would be inclined to change that decision. Are there other things that we might do to add conditions to that decision, I suppose,. color would. be one.. Identifying what temporary actually means might be another one. I don't know. r Hoaglun: Madam Mayor? 3 Rountree: I think we are going to build some expectations based on the a-mails that we are -- that it's going to go away and I :don't -- I guess from my perspective I don't see , that happening. De Weerd: Mr. Hoaglun. ,; Hoaglun: Just to -- my thinking on that, if Council decides to consider, my vote to have portables at that school. there would not change. I mean they are overcrowded and although my kids are in college now, I do well rem_ ember when they were in elementary school:. being moved from place to place as we are trying to find space and that's not ° any fun to have kids at the neighborhood .school as what -- I want to keep that, preserve that, but at the same time having a structure that does not fit and is glaring and stands out is -- is not'any fun and it does detract from a neighborhood. So, then, it's'a matter of do' we reconsider that, because; then, we can help facilitate between the neighbors `and Meridian City Council September 8, 2009 Page 26 of 34 the school district and, then, are we opening the door to -- are we going to_be doing this ~~ more often on color and different things like that and is that something that Council ' should be getting into in a neighborhood. That's -- that's the tough part of it. I happen to have a white outbuilding since before we were in the city limits and. I feel sorry for my neighbors. One of these days I`m going to change that color, because it's a big white glaring building, but -- so I understand that issue, so -- ~ti . Bird: Madam Mayor? '` De Weerd: Mr. Bird. ,, Bird: I agree with what Councilman Hoaglun just said; that I don't think I would want to see the portable moved, but I also believe that that is a public building and while they -- I guess don't have to adhere to the CC&Rs, I don't think we want a sore. thumb sticking out there. And I -- I believe that the a-mails we got and the -- or the talking that we just had -- not testimony -- (.believe that a solution can be worked out between it. While I' probably would not -- unless something really drastic was brought forward, I would not move to see it removed, because of the crowding they do need it. F De Weerd: Are you providing testimony in this discussion? Nary: Thinking out loud. Bird: It's just a statement. I'm not testifying. Rountree: He hasn't changed his mind. Bird: I° haven't changed my mind yet. Give me a chance. But -- so f would certainly entertain-reconsidering reconsideration of it, to maybe see what we could do to--- to ' make it more presentable if we ..possibly can. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: And I would repeat also that I would not be reconsidering whether the building should be there or; not. I think the school needs it and it needs to be there. They have. already said that their plan is, when they don't need it there they are going to move it and reuse it and they will continue to reuse it other places. This may be very simple. If we" went ahead and reconsidered, that means the school district would also >> come and testify and they may very quickly say we are happy to paint it. They need to be maintaining it and -- Bird: They wo'n't. ` ,, t , 3' .. ,. t i Meridian City Council ~' September 8, 2009 3 Page 27 of 34 .§ ~ Zaremba: -- having it fit in. Well, I'd give them that opportunity; but, again, I gue"ss my point is I'm not thinking of withdrawing their ability to have the building there. i~ Hoaglun: Madam Mayor, if {might ask a question of either Anna or Bill. Has the city .ever required -paint colors to be part of the CC&Rs within an area or is that something that's brand new? Canning: Madam Mayor, Members of the Council, we don't require CC&Rs, so that's -- that's the developers vision for his µ-- his `development or her development. But the application that was before you the other night was design review. They were appealing a decision of mine with regard to design review. The portables are a principal permitted use, so that the question is not whether or not they can be there, the question was whether or not they met the appropriate design review standards. So, this is a new. area in that it was a design review question, which is fairly new to the -- to the city. Citywide design review. ~ ~~ Rountree: Anna, help out.,, Madam Mayor, please: I believe in some of the design ' review language there is ~°discussions' about colors and their relationship to their ~+ environment. So, it could ~-- could be reconsidered based on the design review, as opposed to the site and I think that needs to be understood, the reconsideration is not about whether or not it can be there, the reconsideration is, again, design review type of activities. v Canning: Yes. De Weerd: So, that a lot of this is -- the reconsideration would be -based on saying that the public hearing sign with the. date and the purpose'was not sufficient? a Canning: Correct. , ,. ,. De Weerd: Did we have in our design review ordinance public noticing guidelines? Canning: Note-within design review. Within the -- nor within the alternative compliance, but within the City Council's,review of a director's decision, yes. , .. ( j Hoaglun: If I might continue with the thinking out-loud process, but it sounds like this is a candidate for a Paint The Town initiative. Rountree: I think it's a great Eagle Scout project myself, but -- Hoaglun: I mean we have a problem. We need to solve the problem. But how we go about it is a matter of making it happen. You know, that's -- t De Weerd: Great City Council public servant project I would say. ° ~, a, Meridian City Council September 8, 2009 Page 28 of 34 + ~ 4 ~.. ~§ Hoaglun: I was going to say, if we have a bunch of high school kids who want to get involved with the Mayor's tasK force, we have a project for them to get involved with on a Saturday. p De Weerd: It looks like the Mayor-has a project. Woaglun: We will have. to pony up a few dollars from our pockets for paint and off we go• Canning: Madam.. Mayor? ~ E De Weerd:+~ Yes. f• ~ . ,. Canning: ° The one statutory time limit with regard to this application was met.- I don't believe -- and Mr. Nary can correct me -- that you -- you have the option of putting off this request for reconsideration for some time if you"would like the school district to work with the homeowners association or the PTA to resolve the issue in a different manner. :That might be an option. De Weerd: So, there is an option to table this to a date certain to see if the school. district and the neighbors could meet to discuss this further? y Canning: I believe so. I don't think there is anything that prohibits it.. ~. Nary: Madam Mayor, Members of the Council, there is nothing-that prohibits it. I would indicate -- and this'is not testimony either, but Idid -- l did have contact with the school district- and at least~in my discussion with -- what was the fellow's name? Hammers. Wayne Hammers. He already had contact with the district officials:.. They weren't .interested in this type of discussion and they said we will just see what the Council -- so, we can certainly do it if you'd like, I'm just saying they didn't seem to be interested last week in having that. Now, if you'd like us to be more forceful we certainly can, but they -- my take of that conversation was they are expecting to be back in front of you again.. And just to help maybe clean up a little -- or clean up a little bit of what Anna is saying, because this is a new process, when Mrs. Canning ;and I looked at the ordinance in relation to CZCs, it's not very clear how we would notice these things. It's not required that we send out notice to everybody, but some of the process sort of is -- sort of implies that more notice should be provided and so if it's your opinion -- these folks _are here because if they had been here last week and had raised the issue of color and not just architectural design, in my opinion that's adequate for you to have considered it, based. on what's in your design review standards. So, what they are really claiming today is they didn't get notice. and have any way to "really know they should have been here a week ago and, therefore, now they are asking you to reconsider, your decision, because they would have raised something that was not brought before you and you didn't consider, which is, really, the intent of your reconsideration ordinance. That was the x purpose of it. They weren't a party, which is- `required under our ordinance, but their reason for not being a party, because, again; they-didn't receive adequate notice. I a t; ~. _ ~ r ~, i n ~; Meridian City Council + x }-d September 8, 2009 t Page 29 of 34 ;` do'n't believe the notice wa's legally deficient, but they have awalid argument that they probably should have received more notice than they did and because our process is i; new and recently created, it was -- it was unclear to both myself and Mrs. Canning as to how would we really provide that. So, we didn't provide mailed notices, we didn't provide -- we didn't require they sign the property, although I understand the school district did sign the property, but there was no radius notice mailed to anybody, all it was was noticed on your agenda. ,. De Weerd:n But I think~~~if you look at it on the school site, it certainly doesn't -- if you don't have any kids in °school you're not going to see .that sign. So, I guess that is a , point. That's a huge sign, but it's only applicable if you're going to happen. to drive by it. a Nary: Right. And, again, it wasn't required,-because our ordinance doesn't require it. I 4 think Mrs. Canning and I spoke afterwards and decided that there probably needs to be abetter process for these` as well, because since normal CZCs -- and the only example I can give you that she and I discussed was the McDonald's. Normal CZCs don't ' require notices, they just require -= that because the use is already determined to be okay. So, they are only making sure .they are in~ compliance with your zoning requirements, but when they don't~.meet the standards for design review,. that's a little different than your zoning .,requirements, so you're not having a discussion with the public over whether it can be there, it's what is it going to look dike. Now, it does impact. and it sounds more °like a `CU uor conditional use permit than a normal administrative process. So, I think that's the hybrid we created and that's something I think we are looking toward to maybe make the pr"ocess a little bit better for folks to be able to get adequate notice, so they can provide an objection timely to you. It was a long answer, . but if I was way off the track for: Mrs. Canning, she -- r a ° i =1 De Weerd:- Can .you summarize? Nary: We will hear more about that -- 6. Nary: I can't, but Dean can, so -- Bird: Let's make a motion and, then, we will -- Madam Mayor? ' De Weerd: Mr. Bird. Bird: I move that we reconsider the hearing on the temporary classroom at Paramount Elementary School on the design and review. Zaremba: Second. .a De Weerd: Okay. I have a motion and a second. Any discussion? 'Madam Clerk, will a you, please,.. call roll ~ L + ,. Roll-Call:`- Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea: 5 4t 1 ,. f 3 ~1: P' 7 Meridian City Council ~ ' September 8, 2009 Page 30 of 34 j. De Weerd: All `ayes. Motion carries. MOTION CARRIED: ALL AYES. De Weerd: So if -- Za'remba: Madam Mayor? De Weerd:' -- Mr. Nary would discuss the next step, so the neighbors will -- Bird: Let's get it going. De Weerd: Out loud.• Nary: ,Oh, out,loud. I'm sorry. De Weerd: Yes. In your out loud voice. Nary: Because part of the request was internal, we can work, basically, with the clerk's office, the planning department, and the neighbors to send out the notice, make sure the property is going to have to get posted now, which may now have to get posted on the public right of way, so we will to go through ACRD to do that, ,unless the school will consent to posting, which sometimes happens, sometimes doesn't. But we will have to work with the clerk's- office and Planning to get the site posted, to get the notice up and to find a date. So, the date will be sometime in the next four to six weeks. Is that approximately right? So, at least three weeks. So, four to six is probably =- Canning: I think it's three to~four, usually. . 'Nary:. Yeah. A minimum of three. So, it will be at least four;to six by the time we get notices published, get a consent to post -- or to probably post on the right of way, rather than on the school property, as well as newspaper and .mailed notices, it will be four to six weeks. z~ ,Rountree: So, the soonest will be the 13th? Nary: Of October? ;, Rountree: Of October. And the next would be the 27th. Nary: Yes.. r. De Weerd: So, we will have it available at the City Clerk's office once a date is set, so you can call the City Clerk's office or~look on the website, we will- have it posted there. x 4 e. 4 i 1 k , } Meridian City Council ` September 8, 2009 ~ Page 31 of 34 Rountree: Thanks for coming. u .. De Weerd: And 1 guess, Robert, what I would also like us to explore -- I know there is a couple of Eagle Scouts that are looking for projects. Some of the concern here is what the cost to the school district is and that sort of thing. So, if -- and I know that was the PTA's concern. So, our office and with Luke maybe we can look at how we can find that, kind of volunteerism to find a solution before that time frame. Rountree: Process, Madam Mayor. We could probably buy the paint. t De Weerd: Well, I would have actually preferred tabling it to have this opportunity. I didn't think we were going to get involved in picking colors, but -- Simison: Right. And that's the -- only from what I have not heard through the .grapevine, but I think one of the biggest issues is going to be they only want it there for a brief time period and they are going to want to move it to someplace else. So; they will probably either ask for it to go back to another color, if they were to consent to do it. Ithink that's going to be-one of the largest issues is, okay, when we move it we want it , ' to look like all the others we put on other places in the city, which are all white, so -- -' Rountree: There is a good number; of them that need to be -- Bird: I was going to say; have you seen -- have you seen their -- their portable classrooms? Simison: I have seen --; t . Bird: I don't care what color they are, they need paint. s , Simison: Just want to point -- point that out that I think that that could be part of the discussion. Bird: And they have got -- they have got~maintenance guys and we could probably take up a donation to find some paint for them. t. De Weerd: Okay. Put Mr. Bird on that committee.. Item 8: Items Moved from Consent Agenda: De Weerd: Okay. There were no items moved'from theConsent Agenda. '~ Item 9: Ordinance No. 09-1427: Annual- Appropriation for Fiscal Year 201.0 Budget: Item 10: Ordinance No. 09-1428: Amendments for 2009 Fiscal Year Budget: P 6 i 5 a F, Meridian City Council September 8, 2009 Page 32 of 34 .... 4 Item 11: Ordinance No. 09-1429: UDC.Text Amendment Revisions on Temporary Signs: De Weerd: Items 9, 10 and 11 are ordinances 09-1427, 09-1428, and 09-1429. .Madam Clerk, would you, please, read these three ordinances by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 09-1427, an ordinance pursuant to Idaho Code 50-1002 and 50-1003, providing for a title and findings, providing£ for the adoption of a budget and the appropriations of 65,076,674 dollars to defray the necessary expenses and liabilities of the City of Meridian in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1st, 2009, and. ending on September 30th, 2010. To levy all such appropriate taxes and levies as authorized by law upon taxable property and to collect all authorized' revenue, to provide for the waiving of the second and third readings pursuant to Idaho Code 50-902 and providing for an effective date and the filing of a certified copy of this ordinance with the Secretary of State. Holman: City of Meridian Ordinance°No. 09-1428, an ordinance of the City of,Meridian, Idaho, amending ordinance number 08-1378, the appropriation ordinance for the fiscal year beginning October 1st, 2008, and- ending September 30th, 2009. Appropriating monies that are to be received by the City of~Meridian, Idaho, in the sum of negative 3,451,501 dollars and allocating expenditures and providing an effective date. Did I read that correctly; Bill? Na Yes. Wes ent less mone than we had on mall a ro riated, so that's wh It's rY~ p Y 9~ Y pp p Y a negative for the rebudget for 2009. Holman: City of Meridian Ordinance No. 09-1429, an. ordinance amending Title 11 of the Meridian City Code 'regarding zoning and subdivision regulations codified at Title 11, entitled the Unified Development Code of the Meridian City Code and providing for a waiver of the reading rules and providing an effective date. De Weerd: Thank you. You have heard these three ordinances read by title only. Is there anyone who would like,to hear them read in their entirety? Seeing none -- Rountree: Madam Mayor? , De Weerd: Ye"s. Rountree: I move that we approve Ordinance ~09-1427, 09-1428, and 09-1429, with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve these three ordinances. If there is no discussion, Madam Clerk,,, will you, please, call roll. t. b Meridian City Council ~ September 8, 2009 Page 33 of 34 ~ Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: De Weerd: All ayes. Motion carries. * ~, MOTION CARRIED: ALL AYES. ~ ~ Item 12: Executive Session per Idaho State Code 67-2345(1)(c) - (to conduct 'deliberations concerning labor negotiations or to acquire, an interest in real property, which is not3owned by a public agency & (f) - (to consider and advise its legal representatives in pending litigatiori): De Weerd: We are to our last item: F Item 12 is an Executive Session. Do I' have a motion? Bird: Madam Mayor? E t De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c) and (1)(f)~ , Hoaglun: Second. : De Weerd: I have a motion and.a second. Madam-Clerk, will you, .please, call roll. Roll-Ca11: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. t MOTION CARRIED: ALL AYES: .EXECUTIVE SESSION: i 9 Rountree: Move we come out of Executive Session. , Bird: Second. ,. s De Weerd: All those in favor say aye? All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Move we' adjourn. ~~ Hoaglun: Second. , De Weerd: All those in favor'? .. ; B, ~' i Meridian City Council ~ . September 8, 2009 Page 34 of 34 MOTION-CARRIED: ALL AYES. De Weerd: We are adjourned 94:10. a w MEETING ADJOURNED AT 9:10 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) W DATE APPROVED G~ou.,zc~.l ,,,`~ .~' ~ `~Q1 C~ . HOLMAN, CITY CLERK SISAL a .~~yo~T1S'~• .r ~~ ~~~rrrniii nn~~~~. a f i- l: F E } i X }' 1" ~~ ~p'. 1 t 4 f. r ~. 1 p'~ R, ~~~ ~.,~:. ~'he Office of t`ie~ ~-~layor , P R HOC ~ .~l ~VL .~l ~.~ O ~1~' # d + ~ W 1Nhereas, Megan Noel Bartley was a caring, active and compassionate member of the Meridian Community; and ~1Nhereas Me an ho 'ed to~ hel and care for members of her communit b 9 p ~ p Y Y serving as an' EMT, Pharmacy Technician, and a certified nursing assistant; and 1Nhereas, by dedicating her life to~medical science, Megan was able to fulfill ' those goals; and i , 1Nhereas, by excelling in her scholastics at Meridian Medical Arts Charter School, Megan served' as an .example to her peers in and out of the classroom; and i 1Nhereas, Megan served as en example to us all with her volunteer minded ti spirit working with her church group, fellow college students, and Girl Scouts; and 1 ~ ~ - '~ "1Nhereas, Megan was taken from this earth foo soon.in automobile accident due. to an inattentive driver. I wherefore, I, Tammy de ~Weerd, Mayor of the City of Meridian, do hereby °` proclaim, September 18th 2009 to be: n E wlegan~NoeCBartley Day " ~; ~ in the City of Meridian and encourage all our citizens-to honor Megan s memory by volunteering in our community Dated this 8th day of September, 2009. Tammy de Weerd, Mayor Charlie Rountree, City Council f LL David Zaremba, City Council ;, Keith Bird, City Council , r ~, Brad Hoaglun, City Council ~. i ~ ~_ U :~. e p, j ~~ I { j ' } h ~I ~i MERIDIAN CITY COUNCIL MEETING APPLICANT ' ~ ~ ITEM NO. G-A REQUEST Approve Minutes of August 25, 2009 Council Meeting ~ ~ . AGENCY ~ ..COMMENTS CITY CLERK: ~ CITY ENGINEER: ~ CITY PLANNING DIRECTOR: f- ~ ~. CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: I ~ a CITY BUILDING DEPT: r CITY WATER DEPT: A CITY SEWER DEPT: 9 CITY PARKS DEPT: ,. MERIDIAN SCHOOL DISTRICT: ` ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY ' CENTRAL DISTRICT HEALTH: ~ . NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER; US WEST:. INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: ~ ~ Date: Phone: Emailed: ' ~ Staff Initials: Materials presented at public meetings shalt become property of the City of Meridian. I r I ~i I d .. ~ ~ . _ ~ z a r KI ~ ggq. is i 3 i- !f MERIDIAN CITY COUNCIL MEETING a APPLICANT ~ ~ ITEM NO. 6-B REQUEST Acceptance.Agreement with Sandy Marostica for Display of Artwork in Initial. Pointe Gallery ~ ' s AGENCY ~ ~ COMMENTS i ~: CITY CLERK: ' CITY ENGINEER: ~ i , CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: ~ , CITY WATER DEPT: ~ CITY SEWER DEPT: ~ , CITY PARKS DEPT: ~ - I. MERIDIAN SCHOOL DISTRICT: ~ ADA COUNTY HIGHWAY DISTRICT: a SANITARY SERVICE COMPANY ~' CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: s SETTLERS IRRIGATION: '~ a. IDAHO POWER: US WEST: , INTERMOUNTAIN GAS:' MERIDIAN POST OFFICE: ~ p OTHER: ,Contacted: ~ ~ Date: Phone: Emailed:. ~ Staff Initials: Materials presented at public meetings shall become property of the Cffy of Meridian ;i 1p ,. ~ ACCEPTANCE AGREEMENT:" DISPLAY OF ARTWORK IN INITIAL,POINT GALLERY, MERIDLAN CITY HALL :, ~. This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWQRK IN INITIAL POINT GALLERY, °MERIDLAN CITY HALL ("Agreement"} is-made this ~ day of , 2009 ("Effective Date"), by and between the City of Meridian, a municipal corporation org ized under the laws of the State of Idaho("City"); and Sandy Marostica, an individual person whose address is 320 Union Street, Boise, Idaho. ("Artist"), (City-and Artist may hereinafter be collectively referred to as "Parties.") i a WHEREAS, the City desires that'public art-will be a component of Meridian City Hall and to that end, the Meridian Arts Commission issued the Call to Artists attached hereto. as Exhibit ~, seeking proposals for the display of artwork. in~Initial Point Gallery; an art gallery on the third floor of Meridian City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery"); WHEREAS, in response to the Call to Artists, Artist did `submit a proposal, comprised of the materials attached hereto as Exhibit B {"Proposal"), for the display of artwork in Initial Point Gallery; WHEREAS, on February 9, 2009, the Meridian Arts Commission. ("Commission"} reviewed the responses to the Call to Artists, selected Artist's work-for display based on the Proposal, and recommended to the Meridian City Council that Artist's artwork, as depicted in the Proposal, be displayed in Initial Point Gallery; WHEREAS, at its;regular meeting on February 10, 2009, the Meridian City Council adopted such recommendation and directed the~Commission to work with Artist to establish a display of RArtist's artwork in Initial Point Gallery; and; WHEREAS, the Parties ackno ~ ledge that Meridian City Hall is primarily a place of ublic P business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place where citizens, employees, and visitors` of diverse ages and perspectives feel welcome and comfortable; x NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. i ' Artist shall personally deliver to Initial Point Gallery, on September 25, 2009, at 9:00 a.m., or at such time and date as is mutually agreed-upon by the Artist and the Gallery Curator, approximately forty (40) lithographs and mixed media collages, which pieces shall substantially conform to the w description of such"artwork set forth in Exhibit B hereto. Artist shall be responsible for hanging such artwork on September 25, 2009 at the direction of the Gallery Curator; shall allow the display of such- work in Initial .Point, Gallery from September 25, 2009 to October 23, 2009 in accordance with the terms of this Agreement; `and shall be responsible for removal of such artwork on October 23, 2009, at 9:00 a.m., or at such time and dateas is mutually agreed-upon by the Artist and the i ACCEPTANCE AGREEMENT x ~ INITIAL POINT GALLERY DISPLAY ' PAGE 1 Of b d r ,. ~. II. A. Nor compensation. ,Artist shall display her artwork in Initial Point Gallery at the pleasure of the Meridian City Council. City shall not provide compensation to Artist for services, work, and/or any, activity undertaken pursuant to or related to-this Agreement. N B. Sale of artwork. Artist may, at the'direction of and in the manner established by the Gallery Curator, passively,offer the artwork on display in Initial Point Gallery far sale. No price shall be displayed on or be proximate to any artwork on display in Initial Point Gallery. City personnel shall not facilitate. inG any way the sale of Artist's work; any transaction related to the sale of artwork shall be handled solely by Artist. Artist acknowledges the Commission's request that Artist voluntarily donate'to the Commission twenty percent (20%) of proceeds from any artwork sold due to its display in Initial Point Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Artist may remove such artwork from the Gallery, provided that Artist replaces the removed piece with another piece of artwork within twenty- four {24) hours of such removal. Ai=tist shall coordinate the removal, replacement, and/or substitution of any and all artwork with the Gallery Curator prior to such activity. III.TIM~ OF PERFORMANCE. ; r Artist shall provide services described in~this Agreement in a timely manner, as described herein. Artist acknowledges and agrees.that time is strictly of the essence with respect to this Agreement, and that the failure to timely.perform any of the obligations hereunder shall constitute a default of this Agreement. i ' i I V. INSTALLATI ON. I ~, A. Coordination with Carator. Prior to the installation, removal, replacement, and/or substitution of the display in Initial Point Gallery or any portion or component thereof, Artist shall coordinate any and'all such activity with the Gallery Curator. B. Inspection of display. Prior to~ or after installation, the Gallery Curator and/or the City may inspect and/or` review the ~artwoik proposed by Artist for display in Initial Point Gallery to ensure compliance with all criteria set forth in the Call to Artists attached hereto as Exhibit A, and the Application and Acknowledgements Form attached hereto as Exhfbit C, as well as to ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If the Gallery Curator or the City concludes that the display or any portion or component thereof does not meet the criteria set forth in Exhibits A and C, does not reflect artwork as described and depicted in the Proposal setwforth in Exhibit B, or cannot be safely and/or appropriately displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City may~require the immediate removal of such artwork from Initial Point Gallery where such removal serves the best interest of the City: ACCfiPTANCE AGREEMENT INITIAL POINT GALLERY DISPLAY r. ~ PAGE 2 OP 6 i 1° . 1 ~. a r e. t _ ~ t s V. DISPLAY.. A. Original artwork. Artist warrants that any and all artwork provided by Artist for display.in Initial Point Gallery shall, be,•arid is,'original work conceived and created 6y Artist. Photo `ra hs of artwork. City may photograph the artwoik displayed in Initial Point Gallery, B. g p as City may'desire for purposes of advertising, marketing, and public information. Where practicable and to the extent ofNCity'~s authority, Artist shall be acknowledged on each such photographic reproduction to be the creator of the original subject thereof, provided that photographic reproductions of artwork shall not be identified as or represented to be the finished artwork. ' C. Use of Artist's name. Artist hereby conveys to City permission to use Artist's name for. ' purposes of advertising, marketing, and public information, without violation of Artist's rights of privacy or any other rights Artist may possess under this Agreement, provided that City shall not use Artist's logo, if any, for-any purpose without the express, written permission of Artist. y. D. Use of City's name. City hereby conveys to Artist permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this,Agreement, provided that Artist shall not use City's logo for any purpose~withaut the express, written permission of the Mayor's Executive Assistant. i E. Removal of artwork by,City. City shall -have the right to remove Artist's artwork from public display. at any time and for any reason. Such removal may be temporary or permanent in nature. Where such artwork is lox is intended to be removed from public display for longer than forty-eight (48) hours, City shall notify Artist in the manner set forth herein. While it is intended that Artist's artwork will be displayed in Initial Point Gallery for the period set forth • herein, this period may be shortened' by City for any reason, without notice to the Artist. val f artwork b Artis~. Artist shall coordinate with.the Galle Curator the removal, F. Remo a y, ry replacement, and/or substitution of any and all artwork prior to such activity, whether such activity is necessary due to the sale of a piece or for any other reason. i G. Simultaneous display. City ~ay elect to display the work of more than one Artist or Organization in Initial Paint `Gallery at any time, at the City's sole discretion. The manner and :.,.arrangement of the displays} iri initial Point Gallery shall be determined by the Gallery Curator. VI. INDEMNIFICATION,' WAIVER. AND INSURANCE. A: Indemnification. Artist'shall, ~ d hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all ' losses, claims, and judgments for damages ar injury to persons or property, and from any and • all losses and expenses caused or" incurred by Artist, her servants, agents, employees, guests, and/or business invitees: ACCEPTANCE AGREEMENT' , INIT`[AL POINT GALLERY DISPLAY 1-~ ~ PAGE 3 of 6 ,b i - r : r ~ I' ~x I f. } ' g i ~: B. Waiver. Artist shall, and hereeby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement, whether such loss Yor damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. C. Insurarnce Artist's responsibility. 'City shall not provide insurance to cover loss, theft, or damage of artwork displayed iIi Initial Point Gallery or to coverany activity undertaken by Artist in the furtherance of Artists' rights or obligations described herein. Insurance of the artwork; of the Artist's person;~property, or interests; and/or of the Artist's employees or agents shall be the sole responsibility of Artist. Artist shall obtain all necessary insurance as may be required in order to protect Artist's insurable interests for its rights and obligations described within this Agreement, including, but nvt limited to, liability`insurance, automobile insurance, worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial Point Gallery. Artist shall bear any and all risks of, and actual, loss of, theft of, and/or damage to the amvork prepared for, transported to, transported from, installed or hung in, andlor displayed in Initial Point Gallery. i VII. TERMINATION. ~ i. A. Termination for cause. ~If City determines that Artist has failed to comply with any term or condition of this Agreement, violated. any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared undex this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; ar if either Parry willfully or negligently defaults in, or fails to fulfill, its material -obligations under this Agreement; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have twenty-four (24) hours after receipt of such notice to cure the default. if the default is not cured within such period, ' this Agreement shall be terminated upon mailing of written notice of such termination by the F. terminating party. P ~ B. Termination without cause. City may immediately terminate this Agreement for any reason at any time without prior notice to Artist. C. Termination upon death or in~ apacity of Artist. This Agreement shall automatically terminate upon the death or. incapacity of Artist. D. xNon-waiver. A waiver of any b~ each or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof ~ ~ , ACCEPTANCE AGREEMENT "# INITIAL POINT GALLERY DISPLAY a ~~' PAGE 4 of b r r VIII. GENERAL°PROVISIONS. A. Relationship of Parties. It is the express intention of Parties that Artist is an independent party and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that'Artist is not an employee of City. Artist shall retain the right to perform services'for others during the term of this Agreement. B. Com Hance with law. Throu ~hout the course of this Agreement, Artist shall comply with any P and all applicable federal, state! and local laws. C. Non-Discrimination. In fulfill ~ng or exercising any right or obligation under this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory disability. D. =Entire Agreement. This Agre~ ment constitutes the entire understanding between the Parties. This Agreement supersedes any and`ah statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. A reement overned b Idah~ law. The laws of the State of Idaho shall govern the validity, g g Y v interpretation,'performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. ~~ , r F. Cumulative rights and~remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude.any other right or remedy allowed by law. Likewise, the exercise of any remedy provideld for herein or allowed by law shall not be to the exclusion`of any other remedy. ~ .. G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. H. Successors and assigns.'. Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require her artistic talent or expertise. Artist may subcontract or assign obligations that do not require her artistic talent or expertise. All of the •terms, provisions, covenants acid conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. I. Notice. Any and al! notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: ACCEPTANCE AGREEMENT ~ tN1TIAL PAINT GALLERY DISPLAY ~ ~ `~ PAGE 5 Of 6 r i 1 Artist: _,~ Gallery-Curator: ~ -'C~~ Sandy Marostica ~ Dwight Williams Emily Kane, Deputy City Attorney 320 Union Street ~ lvleridian Arts Commission City of Meridian Boise, Idaho 83702 33 E. Broadway Ave. '33°E. Broadway Ave. (208} 342-3195 ~ =1Vleridian, Idaho 83642 Meridian, Idaho 83642 sandy@sandymarostica.com (208}'887-6473 {208) 898-5506 dwight5332@q.com ekane@meridiancity:org Any party may change its respective address for the purpose of this paragraph. by giving written notice of such change in the' manner herein provided. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council~actiot approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratifcation or approval shall not be construed as proof of validity in the absence~of Meridian City Council approval. a ~ ~' ~d IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the ~~ day of~~G~~~~ 2009. ARTIST: g~ ~n~ ~~ Sandy Maro tica ~ i STATE OF 1DAH0 ) r ss; County of ~ ) s ~~' I HEREBY CERTIFY that on this ~ day'of ( J~ 2009, before the undersigned, a Notary Public in the State of Idaho, personally appeared Sandy Maiostica, kno o me to be the person who executed the said instrument, and acknowledged to me that she execu"ted the same, ' ~ _ , IN WITNESS WHEREO~d have hereunto set my hand. and affixed my official seal, the day and year in this certificate first abovi3 vvrittar~.. ~. ,,.-, r- - ' .. CITY OF MERf~I~~.A. ,.N:...;,,''':':` _----~-' Tammy d~Vee d, 1' '~..._. Attest: Jaycee H an,` rt~ ACCEPTANCE AGREEMENT INITIAL P4(NT GALLERY DISPLAY a , Notary Pu for Idaho Residing at ,Idaho My Commission Expires: ~ - a- 3 --1 ay `~,,.~~ p+F 1NER/pry''%,.,; Fa _ AL Clerk = ~ ~ ` .~~~ ,;,,, coy ~ ~°~',,, PAGE 6 of b Exhibit A ~_ { f m ,~~ i .~ 4 ~. fi i ~I F t. µ ~. ~. ~ .~ `' r. • Meridian Commission ~. .~ Ca!! for Artists: 2409 INITIAL POINT GALLERY SERIES OVERVIEW:. The Meridian Arts'Commission {MAC) seeks proposals for the 2009 Initial Point•Gallery Series, a series of two-month exhibitions in Initial Point Gallery. Initial Point Gallery is located on the third floor of Meridian City Hall {33 E. Broadway, Meridian, Idaho), and is open to the public. during City working hours. Initial Point Gallery provides 120 feet of total wall space-b0 feet on either side of a generous space; featured artists or organizations must be prepared to fill all or half of the gallery with their works. ~ MAC requests that artists voluntarily donate to MAC 20q of proceeds from works soEd due to their display in Initial Point, Gallery. ELIGIBILITY: ~ ` The 2009 Initial Point Gallery Series is to be comprised solely of professional-quality, ready-to-hang, two-dimensional, original art that is conceived and created by artists who live or work in Idaho's Treasure Valley. Artwork on paper and/or with mats must be-under glass or acrylic. No piece will be displayed which: cannot be safely hung using the gallery's system; requires unusual mairtenance, handling, or security; or is disruptive or likely to offend the sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general requirements; selected artists or organizations with be asked to enter into an Acceptance Agreement with the City setting forth specific conditions of display. ,. PROPOSAL REQUIREMENTS: Artists or organizations wishing to display work in the 2009 Initial Point Gallery Series must provide the following materials and information to MAC in order to be considered for selection. • Completed, signed Application & Acknowledgements form; • Biography of the artist or informational statement regarding organization; • Letter°of intent; ~ • Up to five digital images representational~of the artist/organization's work, on a CD; and • S35 gallery maintenance fee. Details and forms are available at the City's website, http://www.meridiancity.org or by a-mail request to macG~meridiancity.org. Materials submitted for consideration cannot be returned. DEADLINE: All proposals must be received by MAC by 5:00 p.m. on Friday, February 6, 2009. . SELECTION PROCESS: The selection of art for the 2009 Initial Point Gallery Series will be made by MAC. MAC will notify a.selected artist or organization that their work has been chosen for display in Initial Point Gallery by letter sent U.S. Mail. {n reviewing eligible. proposals or portfolios, the following actors will be considered: • Quality of work;. • Appropriateness of subject and concept for a functioning government workplace; • Consistency with City policy and community vaEues; and • Contribution to aesthetic and cultural atmosphere of Meridian City Nall. RESOURCES PROVIDED UPON SELECTION: ,~ The City of Meridian will provide selected artists/organizations with the following resources: • Skilled, experienced volunteers to assist with hanging and taking down each piece of artwork; • Track system for hanging art,.using wires that are attached to hooks; • Space for artist information and/or an information board; and • Publicity of the exhibit through local media and other informational forums. CONTACT MACS By maiL• Meridi~ n Arts Commission Attn: 2009 InitiaE Point Gallery Series 33-East Broadway ~ c Meridian iD 83b42 By a-mail: macC~r'ineridiancity.org r Y . ~ i ~~~ + rt i i 5 t ~~ T ' t ~ ~ ~ . w I Y t x. 3, .. i~ t ~ fi ' ' ~ i. C ~. E ~: ti j' EXn;b;t e f 1 a ~,. { ~ , a r ~ Meridian Commission Application ~ Acknow[ed~ments: 2049INITIAL POINT GALLERY SERIES ARTIST/ORGANIZER CONTACT INFORMATIOiQ: ' Check one: (c">'I am submitting this~form'as an individual artist. ~'O I am submitting=this~form on behalf of an organization, Artist/Ord. Name; SAKD~ tVll"}R~ ~T ILA Organizer name: I _ Email address: SGvt +" S Mailing Address: 7- ~ ~ Physical Address: Phone numbers: Day: ~.-3i I Evening: ~~- Cell: APPLICATION OVERVIEW: ~ ~~ Check one: ^ I/we propose to flit one half of Initial Point Gallery with artwork. ~(/we propose to fill the entire Initial Point Gallery with artwork. ~~ Number of pieces: L~JL_~,S ' . Average size of pieces: S' _ C~D~ ~~ z-'p R~L~.e o-~ s.~es. .2.0 X 2~ '`a ~ ~ `~~ 7 AP LIGATION MATERIALS: ! ~~~~: ~,-~~~a, Completed, signed Application St Acknowledgements"Form 3T e.~~3-p.tpt¢~.ee ~~'x~.. f~, Biography of artist or informational stat ~ment regarding organization, no longer than one 8'/x x 11' page; ~-~~ ~s~%'~ f ~ A letter of intent, describing: a QQch a. Artist/Organization's vision far and/or theme of the proposed display; b. Number, dimensions, prices, and medium or media utilized in the works to be displayed; c. Any publicity that the Artist/Organiiationplans to undertake if selected; andior d. Any atypical issues or challenges regarding hanging or display of the'works proposed for display. Up to five digital images representaEionel of the artist's/arganization'styork on a CD, resolution of 300 dpi at a minimum size of 5x7", in .jpg format. Please name each image file with artist last name or organization name and the title of the work {e.g.: name.title.jpg). Materials submitted will not be returned. Damaged or non-compliant ~ CDs and/or images will not be considered. Images will not be accepted via a-mail. © $35 gallery maintenance fee, check made payable to the Meridian Arts Commission. This fee is nonrefundable. HANGING INFORMATION:- , ~ ~ ' y Initial Point Gallery is equipped with a trackisystem for hanging exhibits. Artwork displayed in the gallery will be hung from cables using hooks, and therefore must'be equipped with ane D ring on the back of the frame, or two D rings on the side rails on the back of the frame, as illustrated below. Wires or eyehooks may not be used for hanging, and clip frames are not allowed.;. k ` n i~ I Picture Hanging with Two Gables Picture HanQing with One Cable E l E 3 ~~ Sind M~ro~tica ~~ J February 5, 2009 Meridian Arts Commission ~ ., Attn: Initiai,Point Gallery ~ ` 33 East Broadway Meridian, ID 83'642 ~ f HAND-DELIVERED Dear Committee Members: 32d Union Street Boise, ip 83702 208 342-3195 1 appreciate the,opportunity to stibrnit a proposal to exhibit my work at the Initial Point Gallery. I have visited the gallery and think it's a wonderful space. !would consider it a real privilege to exhibit there. My Vision for the. Exhibit f. This series, tailed "How We Know," addresses knowledge, imagination and creativity, and combines the "Arts" with the "Sciences." Over the past five years, i have created a body of work -- consisting of .polyester-plate lithographs*, painted collages; and digital imagery-- that plays with scientific and mathematical concepts as inspired by a+itiguatecl illustrations. Currently, the series totals aver 30 lithographs, plus larger-scale hanri-colored pr-inu, collages and paintings. The black backgrounds suggest a btaekbbard,. but also create a feeling of an intimate stage, or possibly a tableau unfolding in the mind. At'first glance; the collages. may seem to be a form of illustration, but my intent is not to present a straightforward explanation of a scientific or mathematic scenario, but to Have fun with science. ` Since thssyseries is mainly monochrome(headily black and white, with same hand-colored pieces), I would propose to also exhibit my bird collages, which are colorful and will complement the main body of work since they are also nature- and science-based, tf the gallery has plexigfaiss cubes for exhibiting small sculptures, I can include a few "bird box" collages, as well. *These' tints begin as digital co{!ages creat~ d with the Photoshop software progranv. Each collage is prf~~ted via P laser jet printer onto a polyester plate. ,These plates replace the pencil-on-stone process o~traditional lithography: Hand-applied pressure transfers ink from the plate to the pallet, replacing the printing press in this relatively-new alternative fine-art printing process. Descriotian of f=xhibit r p 1 envision I can fill the space with the following:. ^ 25-30 framed lithographsw 5 #tamed digital prierts, in tt~re range of 15x20" ^ 3 paintings with the same9 subject matter (more color than black and white ^ 2-3 bird drawers (see example on disk) ^ 2 "bird box" collages if pleaciglass cases are available. .€ {~ ~' i _. ~ ~. _ r ~ , ~~ ~. Meridian Arts- Comrnissian ` Letter. of Interest Page 2 . ~~ List of ~+lorl~ Samar#es o~ ^ l3est Laid flans Digital Collage ^ Chart of ~-nds of Warm Lati"tudes No. 2 Lithograph - ^ How We Know the Earth is Round Lithograph ^ C~rnitholagis*_'s drawer ~ Collage faa. A.nti~ue Pr. inter's ~cawer - `.^~here fiRE ;~~, anyway'! ,' LDigital Collage ,' Planned Publicity •-~ { .~ !would plan to write a press release and send- to: ^ Meridian ... r - ^ 'ldaho Statesman Feature Editor ^ Boise Weekly ~ 3 - ^ ArtistsRegister.com ln~additian, i would have 500 postcards produced to seijd`~~y owe mailing list of 150 collectors and- art enthusiasts, and- to the gallery's mailing list if the gallery has an email list, l will create an e-postcard that could be sent to~this fist- I would also send postcards to local schools since this body of work- i.s related- ±o how we learn. Y t y Issues HangingtDispla~r'ing the Work - A!# the works fQr. t~i~ proposed exhibit have, or will have, a#l [~-rings. on the'sides. I, wo~ild be happy to hang- the exhibit, ar work v~th City employees in doing so. ~a !hope this-City will-cn!?sider my proposed exhi~it during the time frame of. the last six- months. of the year because of conflicts with festivals and other exhibits. Thank you for offering area artists this ~ eat o ortuni g, Pp tY Sincerely, Sandy Marostica ~ Enc. ..~~ ~, f ~~ F I grew upon a-farm in the Roswell area near the IdaholOregon border, and began making art at the age of six, using remains of my mom's paint-by-numbers kits, and my dad's instructions in "how to draw horses." In the following 50 years, 1 built upon that base by experimenting on my own, by taking community classes`in drawing and pamt~mg, and by earning a Bachelors of Fine Arts from Boise State University in 1485, where my main interests,were black-and-white photography and oil painting. Alon side ainting, which has' been a,c ~nstant in my life,l have also used collage, digital imagery and g P printmaking to embody my artistic idea°s. Each medium seems to me to best suit a specific subject. Oil painting has been my choice to create art about the West -its landscapes and people -while digital techniques and lithography have proven perfect media for my series about scientific and mathematical concepts. Collage seems to perfectly fit my "bird" works -and nature itself is a kind of collagel~ Over the . ast 30 ears, I have exhil5ite ~ my work in one-person and group.'exhibits, juried shows and P Y competitions, including: ^ "Idaho Paints Idaho" -The Art Museum of Eastern Idaho ^ "Sustaining Change on the. Ame°rican Farm" - Maryhill Museum , ^ "3$`" Annual Art Exhibit .and Auction" -Yellowstone Art Museum in Billings M work is included in numerous, publi ~ collections, such as: Y ^' Center for Advanced Healing ate St. Alphonsus Regional Medical Center. ^ Boise City's Digits! Art Collection and Visual Chronicle Collection E, ^ Healthwise • Blue Cross of Idaho ^ Student Union Collection at Boise State University ^ Native American Student and' Community Center Collection at Portland State University The works proposed for exhibit at the Initial Point Gallery have earned inclusion in several prestigious festivals and exhibit's in the past four years: ^ Scottsdale Fine Arts and Crafts Festival ^ Sun Valley Center Arts & Crafts' Festival ^ Art in .the Pearl in Portland a ^ National Print Competition and~Exhibition at the University of Missouri at Kansas Ci[jr ^ PACE 2007 and PACE 2045 (a biennial internationaF juried postcard art competition}, Curt Teich Archives, Lake County Discovery Museum in Wauconda, Illinois Other artistic high points in my life are Ithe award of Jentel artist residency (200b), and publication in r the books ["{essages from Idaho {M.J. Murdock Charitable Foundation 2007) and The contemporary 6 ~ Idaho Artists A Selected Survey (Idaho Commission an the Arts 1991), and Artisan Northwest Magazine (Winter 200516), and The Artiists' Magazine {Nov. 2005). , ~~ ~, ,, ,,: n .. .~ ~, I ~ , 1 ~. r ~. E t t ~' Exhibit C ~: ~' ACKNOWLEDGMENTS: ~ i ~ .s I ~ ire. _, hereby acknowledge the following stipulations and agree that if my/my ro organization' art work is selected for display at Initial Point Gallery, such display shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between mys ~lf and the City of Meridian, specifically acknowledge that: ~. A. d Before my work will b'e displayed in Initial Point Gallery, I wilt be required to enter into an Acceptance ITIAL Agreement with the City of Meridian establishing the specific terms and conditions of the display of the particular works displayed. f . ~~ ~ B. If my work is selected ,for display in Initial Point Gallery, the City of Meridian. and its agents wilt 'T'AL exercise professional care in handling and securing al! artwork displayed in initial Point Gallery, but cannot and will not assume liability for any toss or damage. C. Any insurance~of the art work~.displayed in initial Point Gallery shall be the sole responsibility of the ~"'T'"~ artist. The City of Meridian shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery. ' D.White art work displayed `in I ~itial Point Gallery may be passively offered~for sale by means of an '^L informational table, board, or handout as provided or allowed by the City of Meridian, no piece,'° , displayed in Initial Point Gallery may have a visibEe price tag. ~ g E. While it is intended that eadi exhibit in Initial Point Gallery will be displayed for aone- to two-month '"'T'^~ period, this period may be shortened by the City of Meridian for any reason, without notice to the artist or organization.' ~ I F. The City may display thewrork of more than`one artist or organization in Initial Point Gallery at any tT~AL time, at the City`s sole discreption. G. Art work submitted for display in Initial Paint Gallery must be original works conceived and created '"'T'"L by the artist {or by artist members. of the organization) submitting this application. H. Meridian City Ball is primariE ~ a place of public business and Initial Point GaElery is a public place. The '"iTiaL City seeks to encourage artistic expression and public dialogue, but must simultaneously ensure that City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable: To this end, only artists and art work meeting the eligibility standards described in the Calt for Artists and following the terms set forth in the Acceptance Agreementashall be displayed in Initial-Point Gallery. I do acknowledge and understand each and all of the foregoing stipulations and do agree to these general terms and` conditions. ~, Signature: ~i '~ R ~ ' ' Print name: J a N ~Y M~~ST~C A U2-te: ~ "~S ~~ ~ ~ To propose an exhibition in initial Point Gallery, please submit this form, completed in full, with the required materials and fee, via~U.S. mail, to: r Meridian Arts Commission Attn: initial Point Gallery 33 East Broadway Meridian ID 836x2 ..Thank you for your interestl t ~° _I r 3 F , ~ ,p ?.~~~ ~« a ~, r MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ~~ ITEM NO. 6-C REQUEST Change Order No. ~1 With Civil Survey Consultants, Inc. for Well No. 28 .. AGENCY ~ COMMENTS CITY CLERK: i CITY ENGINEER: , CITY PLANNING DIRECTOR: ~ CITY ATTORNEY ,~ CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY PUBLIC WORKD DE ~ ' See Attached CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: I SANITARY SERVICE COMPANY ~ CENTRAL DISTRICT HEALTH; ~ ' NAMPA MERIDIAN IRRIGATION: ~ l ' SETTLERS IRRIGATION: IDAHO POWER: ° } US WEST: . ~ _~ INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: ~ , OTHER: k. Contacted: ' ~ Date: Phone: _ Emailed: ~ , ~ Staff Initials: Materials presented of public meetings shall become property of the City of Meridian. ~+ 'j a emo To: Jaycee Holman; Tara Green From: Clint Worthington, P.E., Staff Engineer CC: Kyle Radek, P.E:~, Assist. City Engineer Warren Stewart, P.E., Engineering Manager Thomas Barry, P.E.G., Public Works Director Becky Licari, Administrative Sea-etary i Date: 8/25/2009 Re: Proposed Agenda Item for September 8, 2009 City Council Meeting The Public Works Department respectfully requests the following item be placed on the September 8, City Council agenda, under Consent Agenda, for Council's consideration: Change Order #1 with ~ Civil Survey Consultants, Inc. -Well No. 28 Pumping Facilities Design. Attached is a Change Order with Civil Survey Consultants Inc. for additional design services as it relates to the Well #28 Pumping Facilities Project. The Change Order is for the amount of $14,400. The additional design services are in response to changes in IDEA requirements and City additions to improve pumping facilities and save money in operations costs. These changes will be incorporated into future well designs. The change order will be paid using funds from the Enterprise Fund for Well #28 Pump Facilities Design (60-3490-96166). Attached is a letter of request from Civil Survey Consultants. Recommended Council Action: The Public Works Department recommends that City Council approves the Change Order with Civil Survey Consultants for an amount not to exceed $14,400 and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions. f { ~ CITY OF MERIDIAN 33 EAST IDAHO r 1 MERIDIAN, ID 83642 CONTRACT CHANGE ORDER Change OMei• No.: 7 Protect Number. 0T33a Data: 8/25/2009 Effective Date: }. CONTRACTOR: Civil Survey Consultan#s PROJECT: Weli 28 Design The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Descfption: + 1) Obtaining building permit from Ada County I. 2) Addition of valuing and piping for automatic by-pass 3) Addition of chain Unk fence 4) Preliminary engineering report required by IDEA 5) Plan revisions related to extension of fire sprinkler equipment Ei) Plan revisions fo.aiitl on-site chlorine generation 7) Revisions to electrical and mechanical4plansfcr above items 8) Revisions to the SCADA programming associated with above items 9) Preparation of Piping and Instrumentation Diagram drawings Reason for Change Order: ! . Change in Scope of work. Attachments: Letter of Request from Civil Survey Consultants ,. ° CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: $28,800.00 Original Contract Completon Date: Original Contract Completion Da Net changes from previous C.O.'s.: Net Days change foml previous C.O 's: No. Q to 0 1 No. Q to 0 $o.oa Contract Price Prior to this C.O.: Contract Completion Oate before this C.O.: $28,800.00 Net Increase. {decrease) of this C.O.: Net Days Increase°(tlerxease) of this C.O.: ~ < <~ 1 $~a,aoa.oa Contract Price with all Approved C.O.'s: Contract Completion Datie with aII Approved C.O.'s: $43,200.00 RECOMMENDED: (CONSTRUCTION MANAGER) ACCEPTED CTO R . / ~ ,~, /~r•rrT W s ~L:fihf~rl(~'1"u^./ /~~~' ~ 1 ~ ~ ~ By: r Date: 8 ~Z S/o '~ By: ~~ Date. ~ ,,,,, Z7 ~, O APPROVED: (CITY PURC SI GENT >>1~1't btJ1yCIL APPROVAL ~ / 9y By: Keith Watts `~, V Date: / ~ ~. ~~ D ~~ ~' 0 ~ ~ ~ _ ! : a ~ f APPROVE~TY) ES '` By: M or Tamm de eerd ~ ~ Date: _ r 1S ~%9~ Byx left, Jaycee dolman •~` ' ~~ ~, ~ 9 P ~.~ ~ - 8 _ Q~ '/'J,f~ffyf~111115~~1A~^~. , i Glenn K. Bennett, P.L.S. President Timothy A. Burgess, P.E. Vice President Clint Worthington, PE City of Meridian 660 E. Watertower, Suite 200 Meridian, ID 83642 '~ivil Survey Consultants, lnc. 1400 E. Watertower Street Suite 100 Meridian, Idaho 83642 Re: Task Order No. 0733a - We1128 Pumping Facilities Dear Clint: (208)888-4312 Fax 888-0323 August 25, 2009 As you know there are several issues that have come up related to the Well 28 Pumping Facilities that were not covered under the original scope of services. The following is a list of the additional work items and requested design fee increase for each: ~ 1. Assistance in obtaining a building permit from Ada County for the addition to the existing pump house. I am requesting a design fee increase of $900 for this item. Any fees charged by Ada County will be paid by the City of Meridian. i 2. Redesign of the pumping equipment to include valuing and piping to automatically by-pass flow from the well on start-up for water quality purposes. There is currently no location to discharge the by-pass flows. The plans will terminate the piping at the north wall of the building addition for' future connection to either a gravity pipeline or pressure pipeline. I am requesting a design fee increase of $2,500 for this item. 3. Add chain link perimeter security fencing to pump house site. I am requesting a design fee increase of $600 for this item. 4. Prepare a preliminary engineering report now required by IDEQ. I am requesting a design fee increase of $2,100 for this item. 5. Plan revisions related to relocation of the fire sprinkler equipment that has been added to the existing booster pump building after the original plans were developed. We will show the relocated position of the fire sprinkler controls, backflow prevention equipment, and building connections on the plans. We will include a bid item for relocation of this equipment, and design of modifications required for the well room addition to the building by a licensed fire sprinkler contractor. I am requesting a design fee increase of $1,300 for this item. 6. Plan revisions to add on-site chlorine generation equipment to the pump house. I am requesting a design fee increase of $4,200 for this item. 7. Revisions to the electrical and mechanical plans associated with the above items. I am requesting a design fee increase of $1,200 for this item. See 8121109 Memo from DC Engineering. 8. Revisions to the SCADA programming associated with the above items. I am requesting a design fee increase of $400 for this item. See 8/21/09 Memo from DC Engineering. Worthington August 25, 2009 Page 2 of 2 9. Prepare Piping and Instrumentation Diagrams (P&ID) drawings for the project. I am requesting a design fee increase of $1,200 for this item. See 8/21/09 Memo from DC Engineering. Task order has snot-to-exceed amount of $28,800. I am requesting an additional $14,400 to cover the additional services as outlined above for a revised total not-to-exceed amount of $43,200. Sincerely, CIVIL SURVEY CONSULTANTS, INC. ~~ ,~ ~~ Tim Burgess, P.E. ~~ ENG/NEER/NG Memo To: From: Date: Re: Tim Burgess% Civil Survey Brent McMillenlDC Engineering 8/25/2009 Well 28 scope changes 440 E. Corporate Drive Suite 103 Meridian, Idaho 83642 Phone: 208.288.2181 Fax: 208.288.2182 Subject: Blackrock (Well 28) Pump Station Revisions Tim, Thank you very much for the opportunity to provide additional engineering on the Blackrock (Well 28) Pump Station. The following is our proposed fee based on the information that you have provided to us. Project Understanding Based upon your email dated August 18, 2009, the following changes are required: 1. Consider whether we want to continue to limit the VFD to Toshiba, or allow alternates? Provide additional specifications to avoid the issues raised during the Well 27 bid. 2. We need to run the new plans through the Ada County building department to get a building permit for the addition. Add any time necessary to accomplish this task. 3. Afire sprinkler system has been installed in the building. We need to relocate the service and control panels from the west wall of the existing pump room to the west wall of the new pump room and add sprinklers to the new pump room. My thought is to require the contractor to hire a fire sprinkler company to do all of this work. Is the fire sprinkler relocation something your mechanical staff can design? The following is a list of plan changes I have made that affect your design: 1. Moved the VFD to south wall. 2. Moved HVAC unit west to make room for the chlorine equipment. 3. Moved water level monitor to the west side of the pump. DC Engineering 4. Changed flow meter from the propeller type to a mag meter. 5. Added on-site hypochlorite generation equipment to the project. The chlorination equipment is located on the east wall of the pump room as shown. 6. Added a chlorine residual analyzer in the northwest corner of the pump room. 7. Added a solenoid controlled valve at northwest corner of the pump room. 8. The conduits on the outside of the existing building at the southwest corner now have telephone service in them that must be relocated. ' 9. Added a mag meter in existing piping to the PRV in the existing pump room. Schedule • It is anticipated to take approximately 2 weeks to develop revised documents once authorization to proceed has been given. Fee We are requesting a change in fee of $1200 to incorporate the changes listed above. In addition this will impact programming and we would request $400 (Four Hundred Dollars) in additional programming fees. Optional P&ID Fee DC Engineering would like to propose a fee for generating P&ID drawings for the project. This is based on the City of Meridians .desire to develop the P&IDs for all the well systems. These drawings can be produced on a time and material basis not to exceed $1,200 (One Thousand Two Hundred Dollars). Thank you again for the opportunity to work with you. If you have any questions, or require additional information, please do not hesitate to ask. Brent McMillen PE DC Engineering ~„~~ p 1 ' ~ ~; ~ ~ !y 1 ~ G .. 5 8 MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ITEM NO. 6-D 4 REQUEST Professional Services Agreement with Peppershock Media Productions '~ AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING'DIRECTOR: ' CITY ATTORNEY ~ ~ See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: , CITY PUBLIC WORKD DE ,s CITY PARKS DEPT: r MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY r ~° CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: + SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: ~. OTHER: Contacted: .Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ,F k ~ir t ;., p ?' , .. { ;7 ~° PROFESSIONAL SERVICES AGREEMENT PUBLIC SERVICE VIDEO for 1VIAYOR'S ANTI-DRUG COALITION This PROFESSIONAL SERVICES AGREEMENT -PUBLIC SERVICE VIDEO for MAYOR'S ANTIDRUG COALITION ("Agreement") is made this ,~ day of September, 2009 ("Effective Date"), by and betvyeen the City of 1Vleridian, a municipal corporation organized under the laws of the State of Idaho, on behalf of the Mayor's Anti-Drug Coalition ("MADC") ("Buyer") and Peppershock Media Productions, ~LLC a limited liability company organized under the laws of the State of Idaho (`Seller"). ,Buyer and Seller may hereinafter be collectively referred to as "Parties." WHEREAS, the mission'of the MADC is to work collaboratively within the community to implement iz~novat'tve, sustainable-prevention strategies to achieve its vision of freeing our community from the destructive effects of substance abuse; and ~~~ WHEREAS, the MADC seeks to further its mission by working with Seller to create a video production that will educate the public about the mission, vision, objectives, and accomplishments of the MADC;. ~ • NOW, THEREFORE, for good and valuable consideration, the receipt and suffreiency of which is hereby acknowledged and agreed, and'in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERYiCES. A. Video piece. Seiler shall produce and deliver to Buyer a professionally finished,video piece., f ve to seven (5-7) minutes in length, which video piece shalt promote the MADC and educating viewers about the mission, vision, objectives, and accomplishments of the MADC. B. Video content. t 7. ~ Script. Seller shall prepare a written script for the video piece, and shall work with the MADC to edit and finalize'such script according to the direction and approval ofthe MADC. Z 2. Interviews. Seller shall create audio, visual, and video tapes of interviews with members of the Meridian community for the purpose of discussing and promoting the mission, vision, objectives, "and ,accomplishments. of the MADC, which interviewees shall include the Mayor of the City of Meridian, Meridian youth and adult citizens, and the chair of the MADC. Portions of these taped interviews shall be included in the finished video piece. 3. Talent. Seller shall recruit voice talent. Buyer shall recruit all acting talent, unless otherwise agreed in writing. Seiler shall create audio,.visual,,and video tapes to include such voice aril acting talent, for the purpose of audibly and/or visually describing. the mission, vision, objectives, and accomplishments of the MADC through performance and/or voice-over narration. P.ROFESSEONAL SERVTCE:S AGREEML't~lT - PEPPLRSHOCK MrDIA PRODUCrEONS FOR~MADC PAGE 1 Of 6 s kr r~ i ,. 1 t.~ ,. i II. CoMrlxsnrrox. ~;. A. Total compensation. Buyer shall make total payment to Seller for services rendered pursuant to this Agreement in-the total amount of $4,250.00. This amount shall constitute full compensation for any,and~aIl services, costs, and expenses related to this Agreement. 13. Method of payment. Seller snail provide Buyer with a completed Vir-9 form and an invoice for services and/or deliverables provided, which City shall pay within thirty (30) days of receipt. Buyer shall not withhold any federal or state income taxes or Social Security tax from any payment made by Buyer to'Seller under`the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Seller. C. Payment schedule. -Seller shall be'paid per the following schedule: 1. Upon delivery of the final script to Buyer, Seller shall invoice Buyer in the amount of two thousand one hundred twenty-fzve dollars ($2,125.00). - Z. Upon Buyer's Final Acceptance of the video piece,'Seller shall invoice Buyer in the amount of two thousand one hundred twenty-five dollars ($2,125.00), which amounC represents remaining balance due. ~ "Buyer's Final Acceptance" shall occur upon: a. Seller's completion and delivery of the final video piece to Buyer; and b. Buyer's review and approval of the completed video piece or within seven (7) days of delivery, whichever occurs sooner. The seven-day timeframe described herein may be tolled- only by Buyer's submission to Seller of written notice of complaint, dissatisfaction, or dispute in the manner set forth herein. If no such written notice is submitted within seven (7) days of delivery, the balance due shall-be due and payable without set-off. III.TEME:OF PEItFORhIAAEC€. A. Deadline. By 5:00 p.m. on~Thursday, October 15, 2409, Seller shall deliver to Buyer the finished video piece. This deadline'may be changed by written agreement of the Parties. Buyer shall not unreasonably withhold agreement to a modified deadline if production schedule is delayed by talent schedule or other factors over which Seller has no control. B. 'l'ime of the essence. Selle acknowledges that services provided under this Agreement shall be performed in a tinnely manner. The Parties acknowledge and-agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach af, and a default under, this Agreement by the party so failing to perform. , IY. CELEATION. IiVTEGRiTI(, AND OWyERSHIP OF V1DE0 PIECE. A. Intellectual property rights. Buyer warrants that it is authorized and entitled to advertise the City of Meridian and MADC and agrees to hold Seller harmless of and from any copyright ,9 PROFESSIONAL SrRVt~CES AGxBGML-NT-PaPPIiRS}iOCK MEDIA PRODUCTIONS FOR MADC Pecs 2 of 6 ~ ,~ #. 7 '- a ~ `'~ in infringements arising out of or in 'any way caused or connective with the use of these names images, raw and edited footage and all other artistic material shall the video piece.' The digital . be the property of Seller arjthe copyright holder and may be protected by U.S. and International Copyright Laws. Artwork created by Seller for the Buyer shall not be used by either Party in other advertisements orprojects-without written permission, which shall not be unreasonably by the Parties that Buyer may copy, show, distribute, and/or withheld. It is recognizsd , broadcast the video piece created by Seller an unlimited number of times and an various media, including, but not limited ta, at public and private meetings, public and private venues, and/or via Internet or television: B resents that the script and video piece created pursuant Seller wgrants and re ditio it d Li . p e n. e m to this Agreement have never heretofore been used, created, published, or copied and that Seller is the sole creator of the video piece, its components, and the design and creation thereof. C. Subcontracting or assign"rent of obligations. Seller shall not subcontractor assign any of its obligations under this Agreement that require or that may require its artistic talent or expertise. Seller may subcontract or assign obligations that do not require its artistic talent or expertise. ' Any subcontractor or assignee shall be bound by all the terms and conditions of this Agreement. ~; D. Buyer to approve prior to~distribution. It shall be the responsibility of Buyer to review the °video piece prior to broadcast or distribution thereof. After Buyer's Final Acceptance, Seller shall not be held responsible for inaccurate information or. content, including but not limited to phone numbers, address details, andlar other content. Seller shall not be liable to the Buyer for arty damages resulting from~failure to include in the final video any items not specified in the final, written script as approved by 1MADC. . 'V. 1ND~MNIFTCATION. WAIVERS AMID TNSURANG~. ` A and hold harmless the City and any and al! of save Seiler shall indemnif ation de nifi I . , y, . c n m its employees, agents, volunteers, and/or elected officials from any and alI Losses, claims, and ' s and , judgments for damages or irij ury to persons or property, and from any and all losse expenses'caused or incurred by Seller, its servants, agents, employees, guests, and/or business ` invitees while on Buyer's premises or.while fulfilling Seller's obligations under this ,Agreement. , B. Waiver. Seller waives anyt and all claims and recourse against City, including the right of ,. contribution fox loss and damage to persons ar property arising from, growing out of, ar in any way connected with or incident to Seller's performance of this Agreement, whether such loss or damage may be attributable to known ar unknown conditions, except for liability arising out of concurrent or sole negligence of Buyer or its officers, agents or employees. , , VI. TECt1~11NAT1oiV ANfl CQMPI.,ATNr. A with an l ti terinines that the other has failed to com Part T i f If ~ith d e .. . y y p erm on na or caus er y . o term or condition of this A~ement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in `fraud, dishonesty, or any other act of misconduct in the PROF6S SCONALSERVICESAGREEMENT-PE'1~pERSi-[OCKMEb[APRODUCTIONSFORMADC ( PACE3of6 ~~ 't I . .. W ~ ~ ti J '~ ~~ ~, 3 performance of this Agreement; or if either I?arty willfully or negligently defaults in, or"fails to fulfill, its material obligations under this Agreement, the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specifyithe grounds far termination. The defaulting party shall have seven (7) days after receipt of such notice to cure the default. Tf the default is not cured within such period, this Agreement shall be teriiiinated upon mailing of written notice of such termination by the terminating Party.. i. Det'ault by Buyer,ln the event of termination for non-performance or default by Buyer, Buyer shall compensate Seller for. work actually completed by Seller prior to the date of written notice of termination and any additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation Y previously °inade, not tbtexceed the total amount of compensation allowed hereunder. 2. Default by,Seiler. In the event of termination far non-performance or default by Seller, alI finished and tinfinished'scripts,;video footage, audio recordings, drawings, photographs, -- plans, timelines, andlor~any °and atl other work products prepared and submitted ar prepared ~, fox submission under this, Agreement shall, at Buyer's option,. became its property. Notwithstanding this provision, Seller shall not be relieved of any liability for damages sustained by Buyer attributable to Seller's breach of this Agreement. Buyer may reasonably withhold payments due until such time as the exact amount of damages due to Buyer from Seller is determined. ,~' y B. Termination without cause. Either party may terminate this Agreement for any reason or without cause by mailing written notice within three (3}business days after the Effective Date of this Agreement. If terminated without cause in the manner set forth herein, Seller shall refund the unused porfion of the deposit not used within fifteen (l5}days of receiving the notice of termination. Termination that occurs after the third business,day following the Effective Date of this Agreement shall result in a charge to the Buyer of the full deposit amount in addition to additional charges for additional time spent an the project not to exceed the full deposit amount. ~~ , 4 C. Non-waiver of breach. Except as otherwise expressly stated in this Agreement, waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIL GI:,NERAL PROVISIONS. a A. Response not guaranteed. Seller does not guarantee the response to the video piece; nor is Seller responsible for the actions or; performance of broadcast media or other service providers including but not limited toy those related to Buyer's or any third party's website, television,. radio, print, or.publishing service ar entity. B. Relationsfaip of Parties. I ~ is the express intention of Parties that Seller is an independent contractor and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating ar establishing the relationship of employer and employee between Seller and Buyer or between Seller and any official, agent, or ~1 PROFESSIONAL SEEtvICES AGREEMENT - PEPPERSHOCK MEDIA PILODUCI'IONS FOR MADC PAOB 4 of 6 r } ~ i~ ~ : f .. ~ .m employee of Buyer, Both parties acknowledge that Seller is not an employee'of Buyer. Seller shall retain the right to perform services for others during the term of this Agreement. C. Compliance with law. T ~ oughout the course of this Agreement, Seller shall comply with any and all applicable federal, state, anci local laws. ~.. D. Non-diseriminatian. Throughout the course.of this Agreement, Seller shaiI not discriminate against any person as to race, creed; religion, sex, age, national origin, sexual orientation or any plrysical, mental, or sensory' handicap. E. Entire Agreement. `t'his Agreement constitutes the entire understanding between the Parties. This;Agreement supersedes any and all statements, promises, or inducements made by either.. party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be erilarged, modif ed or altered except upon written agreement signed by both parties hereto. ~ff li. Costs and attorneys' fees! !f either party brings a>~y aotion or proceedings to enforce, protect or establish any right or remecly under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. G. Agreement governed by Xdalto law. The taws of the State of Idaho shall govern the validity, " interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. ~ =' ~" . I-T. Cumula#ive rights and reiniedies.'A.11 rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed bylaw. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any Other remedy. ., I. Interpretation. Vdords ofjgender used in this Agreement shall be held and construed to include any other gender, and words in-the singular shall be held to include the plural and vice versa unless the context otherwise requires. The Agreement and the captions ofthe various sections of this Agreement are for convenience and ease of reference only, and do not define, lzmiit, augment or describe the scope, context or intent of this Agreement or any'part or parts of this Agreement. J. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. ¢ , K. Successors and assigns. All of the terms, provisions, covenants and conditions of this sAgreernent shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs; executors, and administrators. +, PkOE~tiSSEONnL SERVICES AG[tlrGrvIENT- PE~PPGRSHOCK MCDIA PRODUCTIONS FOR MADC PAGE 5 of b P' a .i~y a P ,~ ., N' ~~ j k ``~ , L. Notice. Any and all notice required to be provided by either of;the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Seller: ~ ~ ~, ~~~ ~ Buyer: Peppershoclc Media Productions, LLC City of Meridian Rhea Allen, PresideritlCE~ Attn: Elisha Figueroa 122 N. YaleFStr`eet 1401 E. Watertower Ave. Nampa, Idaho 83651 ' ~ Meridian, Idaho 83642 (208) 461-5070 ~ l {208) 846-7313 rhea@peppershock.com ~ -~ efigueroa@meridiancity.org 4l # Either party may change her/its address for the purpose of this paragraph by giving written notice of such change in the manner herein provided. M: Ci Council ap royal required. The validity of this Agreement shall be expressly ty p , conditioned upon,City Council action, approving the Agreement. Execution of this Agreement by the persons referenced below pz•ior to such ratification or approval shall not be construed as proof of validity in the absence of IVleridian City Council approval. ! 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the~~'day of September, 2009. E SELLER:...... , -..~-- _. ~. .. , ~. r -- - .- I Rhea A en, PresidentlCEO t Peppershock Media Productions, LI:C ~~ BUYER _~-,_._- B Y: ~~~r~z g~~~ON lfl~~~ ~r•rr k ~~aL~C. } 0 ~r o~ ~v t-~.~r'~ ~~I c~~,? STATE OF Idaho } } SS. County of ) ~' I HEREBY CER IFY that on this ~ day of - 2009, before the undersigned, a Notary Public in t State of Idaho, personally appeared Rhea Allen, known to me to be the person who executed the said instrument, and acknowledged`to me that she executed the same: IN WITNESS W HEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. ~ ~` ,~ Notary Public Idaho 'Residing at ~ , ld o My Commission irxpires: ~ \ `~~~,Hlllllll~~~ ~' .~,~y ~ ~RIOf~y,,~ .~~~r~4r~. t~ Tammy;de- eerd, Mayor ~ - $~,'AL City of radian ~ =l ~ _ ~ ~ G~,, 1 09 Qq. `\;• ,,,,,11, ,~,,,, PROFESSIONAL SERVICES AGREE1vfENT - PEPPERSHQCK MEDIA PRODUCCEONS FOR MADC t , , E ~ - ~{ , I PAGE 6 of 6 .. , r i ~'~{`[~ « 4 1~ 9 ~ MERIDIAN CITY COUNCIL MEETING September $, 2009 APPLICANT + ITEM NO. 7-~-~ a, REQUEST Finance Dept. -Update of Budget Strategic Focus i AGENCY I COMMENTS I CITY CLERK: CITY ENGINEER: CITY~PLANNING DIRECTOR: ~ CITY ATTORNEY ~ ~ ' CITY POLICE DEPT: CITY-FIRE DEPT: CITY BUILDING DEPT: i` ' °~ CITY PUBLIC WORKD DE ~ CITY PARKS DEPT: f MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY I i CENTRAL DISTRICT HEALTH: f ~ NAMPA MERIDIAN IRRIGATION: ~ I SETTLERS IRRIGATION: ~ "IDAHO POWER: US WEST: I r INTERMOUNTAIN GAS: , MERIDIAN POST OFFICE: OTHER: Confiacted: i, Date: Phone: Emailed: , ~ Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. i ~ ~ i ' i ~. , ~ .. ~ m ri MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ~ ITEM NO. 7-B1 . r. REQUEST Mayor's Office -Community Liaison Update I AGENCY i COMMENTS I { CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: ~ ~ CITY ATTORNEY CITY POLICE DEPT: ~a,I CITY FIRE DEPT: a ~, ~ ~. . CITY BUILDING DEPT: ,' w CITY PUBLIC'WORKD DE r CITY PARKS DEPT: ~ ~ ~ `MERIDIAN SCHOOL DISTRICT: ~ °~ ~~ ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY ~ t r CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: ~ -~ SETTLERS IRRIGATION: " IDAHO POWER: US WEST: f .INTERMOUNTAIN GAS: ~ (( 1 MERIDIAN POST OFFICE: OTHER: Contdcted: ~ Date: ~ Phone: Emailed: i Staff Initials: Materials presented atipublic meetings shall become property of the City of McFidian. ,~. r `1. (` N ' ~ ~ Mayor Tammy de Weerd City Council Members: E IDIAN,- Keith Bird Brad Hoaglun I D A H O Charles Rountree 1 David Zaremba 9~8~zoo9 ~.~~~rv~~ SEP 0 82009 CITY OFC~Is ,~ MEMORANDUM CITY CLERKS OFFICE TO: Mayor Tammy de Weerd; Robert Simison FROM: Luke Cavener RE: Community. Information Update For tonight's presentation I have provided you with information and comments from the << community including Social Networks, Town Hall and National Night Out. My hope is that I can provide you with information straight from the source and inform you as to what members of our community are concerned with. National Night Out: Overall I felt this was a great event. I visited five neighborhoods throughout the evening. It was great to see a cross section of presentations from our various police, fire and city council representatives. Each HOA I visited were so impressed,with the time and dedication by City volunteers to make this event a success. Bear Creek: Bear Creek w ys the first event I attended and they had roughly sixty people participating. I spent much of my time speaking with organizers Shana Silvestri and Camille Altringer. We spoke about the importance of strong neighborhoods and the services the City provides..I provided them with a Community Resource Guide and offered to attend a HOA meeting in the future. I Hal Pierce is the HOA president and is exploring how to get a neighborhood pool placed in Bear Creek. According to Hal, there was marketing materials for Bear Creek that spoke to having a pool and cabana house for residents, but it never materialized. Hal would like the City to give some of the park property back to the HOA to build the pool. Hal believes that the HOA deserves something for the land that was given to the City for the park. I spoke with Hal about how developers are often required to add common areas to neighborhoods and that his residents are lucky to have a City park so close to their home. For follow-up, I provided Hal with copies of the developer agreements that line k Mayor's Office' . 33 E'. Broadway Avenue, Meridian, ID 83642 Phone 208-888=4433 . Fax 208-884-8116 . www.meridiancity.org i Page 2 out that the park would be provided to the city as part of the DA. Hal also mentioned that he shared his feelings with Councilman Zaremba at NNO who encouraged Hal to attend a P&Z meeting to share his thoughts. 5 i~ Tully Cove Place: I was fortunate to arrive at the same time as Councilman Bird and our K-9 officers. Our officers did a~drug detection demonstration-for the twenty residents in attendance. They spoke about how our K-9's are viewed'as City employees and that the handlers respect the dog as their partner. Those in attendance were mostly over the age of fifty. I was impressed how our officers tailored their message to speak directly to them. The officers took time to speak about neighborhood and park patrols and what citizens should do if they see something out of the ordinary. HOA president Arlene Baldwin would like Melissa Delany and me to speak to their HOA about Neighborhood Watch and community involvement during their fall meeting in October. I have forwarded the request to Melissa and I will coordinate with Arlene when they have selected a .date and time. ~~~ Tumble Creek.• This HOA~took on a more block party atmosphere with many neighbors barbecuing different foods in their driveway, with bounce houses and snow cone machines in the middle ofthe street. Due to the amount of people and time concerns, I spent time just talking with the residents about anything that was on their mind. I have attended a Tumble Creek HOA meeting before so some people recognized me and what my position entails. The City was complemented on the new website and City Hall and many residents are excited about the Ten Mile interchange. Organizer Kathy Dow requested that I continue to attend~their HOA meetings as a City representative, which I agreed to do. ~ • Field Stone Meadows: This is Melissa Delany's neighborhood and organizer Kat Baron was quick to inform me that any concerns or questions they had would be directed to Melissa. I thanked them for allowing me to attend and spoke to citizens about the Annual Report, MYAC, Youth on?Commissions, Movie Night and the Salmon BBQ. Hartford Estates: Becaus ~ Hartford Estates was also holding their HOA meeting, this was my last stop. I was asked to speak on ways the City communicates with Meridian citizens. I provided copies of City' News, the Annual Report, and Resource Guide. I spoke about our growing relationships with the media and how the City is communicating directly with the citizens via blogs, Facebook, RSS etc. Some board members were upset about the closure of Ten Mile Road for construction on the interchange, despite that it will decrease overall construction by a year. Many believe that is only an excuse and'that the intersection will not be completed in time. While small (eight attendees) the group was notably hostile and not well informed. The board believed the City financedsome or' all of City Hall; I informed them that one of the many great things about City Hall is that we paid cash for the building and walked in debt free. I also received questions about the 2010 budget and financial transparency. I was able to talk about the proposed budget and our ability to maintain city services and staff levels. In addition I spoke about the City's effort to provide full financial transparency in the f ,' I F Page 3 ~' near future. Overall while somewhat hostile, the HOA was receptive to receiving the information. I agreed to provide them annual updates, and to continue to attend their meetings every year or as requested on their behalf. Ten Mile Town Hall: Approximately sixty people attended the meeting. The discussion primarily revolved around potential noise and traffic diversions that could result because of construction. This event was not well planned; a representative from ACHD was unavailable to answer questions regarding potential traffic pattern changes and projected congestion. ITD was quick to point out that the meeting was designed to focus on noise and they would work.with~ACHD to get responses to all questions posed. As soon as those questions are answered I will include in that weeks report. Below are a list of the questions asked (some questions were asked multiple times) that receives responses. How many pile drivers (a large hammer like structure designed to pound support beams approximately 50-60 feet underground, also the main culprit of noise) will be used on the Ten Mile project? The winning contract bidder included the use of one pile driver; adding a second pile driver would have only decreased the time slightly and would have made it impossible to fund How long will the pile drivers be in use? August through January with a break during the month of November. ~ What is the amount of time ~~the pile drivers can operate? The drivers will operate from 7:00 AM unti19:00 PM What roads will construction trucks use to access the job area? Trucks will use all available roads and approved streets, attention will be placed to limit the amount of disturbances of neighborhoods. How will farmers access their land? Roads will be open for farmer use, as well as accommodate the school district bussing program. How long will Ten Mile Road be inaccessible? The goal is eighteen months ~~ Where is the earth material being used from? A quarry near the airport on Gowin Road. Will the trucks be covered? 111 machinery will adhere to all federal, state, and local laws ,~ and ordnances. i Facebook information: We received heavy traffic and participation on our Facebook page on any given week. Lary to provide relevant information updates and promote other community events and happenings. One particular day I received information regarding the Starbucks in Meridian where one car paid for the car behind it. That created a chain it { ,, ,': _. Page 4 f " • reaction that continued for 8- cars,. We promoted it on Facebook and received such a great positive response I felt I should share it with you. Toni Buck Wagoner •Thats Great... Amandalyn~my Daughter is Partner of the month there, she loves working there ~ Pam Westover Pu mire L That's soooo awesome! Meridian is THE BEST PLACE to love! Jolene Grizzle which one I need to go! haha Leann Day Darn... and I was going to stop there. Denise T. That's the spirit! ! One of the many reasons I love Meridian ! :) Later that afternoon I learned that eighty cars total continued the trend of paying for the car behind them. I placed a second post to update our fans, which resulted in six additional "likes" `and the following comments: Terr~Ti~ton Shoot, wished I'd been the LAST one in line! Darn it! ! Kari Carver People are so flipping cool! ! I heart them! ! Melissa Pearson I have had someone pay for my coffee at Starbucks before and I~passed the love along and bought the car behind me coffee... I John Tyler God's people-live in God's~back yard! ,~.. ~. 4 r MERIDIAN CITY COUNCIL MEETING `~: September 8, 2009 APPLICANT ~ ITEM NO. 7-BZ REQUEST Mayor's Office -',Economic Development Update } AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: ' h CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY PUBLIC WORKD DE CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SE'. CENTRAL DIS NAMPA MER SETTLERS IRRI IDAHO POW US WEST: ~INTERMOUNI MERIDIAN PC OTHER: Contacted: Emailed: ~' Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. f µ s F, H d y ,y~ ~ J O ,~ .Q~ ti.. ,~ U •~ a~ o W ~: .. U~~ ~~ ._ ~ a~ ~~~~ . ~ `O ~ o0 d_ }~ ~~ o .. 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L ,r c,. {;. ~ t, }, r ~ ?~ .. ~ ~ `i .L L •V ~ ~ ~ ~ ~ U ~- ~ ~ o L0 U ~ o o ~ ~ ~ ~ o ~ ~ o -~' .~ ~ Q o o ~ ~ ~ ~a~~ ~~~~~r ~ ~ ~- a ~ °U > ~ ~ o ~ a~~c~ ~U - ^o.,~ o~~ ~ °~ °~ ~ ~ 0 .U ~` ~ ~~ :~ ii ~ ~ ~~ ~- O O 4- ~ O +-~ -~ ~ ~ ~ N ~ a" ~ O O (~ ~ ~ 00 ~° OQ a .L ~ •' ~ ~ .. O ~,,., ~~ O N~~ O O O ~ ~ ~ 'L .O ~ O O ~ ~ J cn ._ N ~f ~~ W ~ ~ ~ ~ ~ O }' O` O s- ~ O `*- O U ~ O ~ ~ ~ ~~ ~- ~ ~ ~ cA ~ ~ ~ ~ ~- ~ O -.--• ~--+. O ~ L O ~-+ ~~ ~ ~ _~ ~ ~ ~ L O O O' ~ O O~~ O ~ >O O • • . . • 1 I. .. F @, ;s .. ~. ~', ~k M (/~~' . _` ~. ~iI r .. .~ ~ ... 4 ~ } k •J U N . _, ~ O ~ ~- U t ~ ~ . (. ~ ~ -1--~ ~ '~ ~ ~ of ~ 4 V ~-~ ~ ._ ., ~ ~ .~ U O ~. ~ ~ ~ o y-- r :~ ~ ' ~ ~_- ~ ~ o cn Q ~ ~~~r ~, o 00 ~~~~ ~-~ ~ ~-- ~. ~ Q ~ ~ a~ ~ ~ cn ~ ~ ~. ~ . o 0 0 ~ ~ ° v ~Q ~~ ~~ m- ~ ~~ ~ U ~ ~= ., to ~ N ~ ~ U ~ •~ ~ ~ ~ - ~ ~~ ~ ~ C° ~_ ^~^11 O ~ ~ •~ ~ ~ ~ ~ ~ C~ ~QU,~Q ~"~ ~ t ~~ ~ , ~; f s i MERIDIAN,CITY COUNCIL MEETING September 8, 2009 APPLICANT ITEM NO. 7-C1 REQUEST Clerk's Office -Discussion on Council Recommendations for new Agenda Manager Submission Process " f AGENCY COMMENTS CITY CLERK: ` CITY ENGINEER: t ; CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILD{NG DEPT: `CITY PUBLIC WORKD DE CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: ' NAMPA MERIDIAN IRRIGATION: t SETTLERS IRRIGATION: t IDAHO POWER: US WEST: INTERMOUNTAIN-GAS: x MERIDIAN POST OFFICE: OTHER: Contacted: ~ ~ Date: ~ Phone: . ~Emailed: C Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. } x ~. ~ t. 1 MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ~ ~ ITEM NO. 7-CZ REQUEST Clerk's Office -Discussion on Request for Reconsideration Hearing for "Temporary Classroom at,Par'amount Elementary School AGENCY ., CITY CLERK: a CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY PUBLIC WORKD DE CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Materials presented at S~ ~~~~ d' ~~ ~`~ ,~' ~' ~J ~~ ~r ~~ ~p 0 { Date: Phone: i ~ Staff Initials: t wblic meetings shall become property otthe City of Meridian: ~. ~ . ', 2 September 2009 Mayor Tammy de Weerd City Council Memebrs David Zaremba Charlie Roundtree Brad Hoaglun Keith Bird City of Meridian 33 East Broadway Avenu Meridian, Idaho 83642 ~~ 2 209 SEP ~ e~dl~ ~~ i ~ Cl~k C~c C RE: Request for Reconsideration I represent the interests of 25 residents in the Paramount Subdivision. This request for reconsideration is in response to the City Council's approval of the temporary classroom building at the Paramount Elementary School. (Aug 25 Meeting, Item #8 - AP 09-002). I have been informed by th ~ City Attorney's office that no`written notice of the City Council Meeting, which included this agenda item, was required to be mailed to any property owners likely to be impacted by any decision. Consequently, no Paramount residents presented either oral or written testimony at the Council meeting. The CCR's of the Paramount Subdivision are quite specific as to architectural design and color schemes. Though our°residents would prefer not to have temporary classrooms spread through the school g'rounds,'we understand and accept the need for such structures. However, we believe that both Planning and Zoning and the Council's decision in this approval process failed to take into account our community standards in regards to color scheme. Th'e installed structure's exterior paint color is not compatible with these standards. In fact, the structure in its present color is extremely annoying, can potentially lower our property values and denies us quiet enjoyment of our adjoining properties. I have tried to engage the Meridian School District on this matter but they have been either unresponsive or argumentative. Please accept this request for reconsideration and allow us to participate in the dialogue that impacts our community; and our property values. Sincerel Keith a 762 West Cagney Street ~ Meridian, ID 83646 208/850-6708 keithwatson@q.com ~Q/rERIDIAN --- ~IDAHO~ September 2, 2009 MEMORANDUM TO: Mayor & City Council FROM: Sonya Wattrs MayorTammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba ~ ~~ ! +'- is f CC: City Clerk,''Anna Canning, Pete Friedman, Bill Nary, Joe Presher R.E:. , - , Request for~Reconsideration of the City. Council's Decision, Regarding the Portable Classroom Structure for Paramount Elementary School The Planning Department ~eceived a request for reconsideration of the City Council's decision on the portable classroom, structure for Paramount Elementary School approved at the August 25th meeting: The request was filed by Keith Watson, an adjacent neighbor to the elementary school. Mr. Watson states that he did not receive notice of the public hearing for the appeal of the Planning Director's decision; therefore, he did not have the opportunity to present testimony at the hearing. Mr. Watson requests that the main color of the structure be changed from white to a color that would better complement the school building and adjace~ t residences. At the direction of Charlie Rountree, Meridian City Councilman, the Planning Department is .requesting reconsideration of the City Council's decision in this matter based on the request by Keith Watson. I Planning Department . 33 E. Phone 208-884-5533 Broadway Avenue, Suite 210, Meridian, ID 83642 Fax 208-888-6854 . www.meridiancity.org . Page 1 of 1 . Jaycee Holman ~_. _ _. _ v~..-. From: Peggy Gardner Sent: Tuesday, September 08, 2009 4:23 PM To: 'ericbatham@yahoo.com'; Tammy de Weerd; Charlie Rountree;- David Zaremba; Keith Bird; Brad Hoaglun Cc: Jaycee Holman Subject: RE: Request forgReconsideration Paramount Elementary school Dear Mr. Batham, Your email has been received and forwarded to our City Clerk. Thank you for taking time to send an email with your request. Peggy Gardner Administrative Assistant to Mayor Tammy de Weerd ` City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 ~ Phone 489-0529 ~ '' ' From: ericbatham@yahoo.com [mailto:ericbatham@yahoo.com] Sent: Monday, September 07, 2009 5:00 PM To: Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun; Peggy Gardner Subject: Request for Reconsideration Paramount Elementary school Request for Mayor and`Council Name Eric Batham Last ~; Batham Name Email ericbatham@yahoo.com Address Address 653 W. Pickford St. f City Meridian State ID Zip Code 83646 Request for a Rec'onsideration` Subject paramount ~ Elementary school Message Dear Mayor De Weerd and City Council Members: Please support my neighbors Keith Watsons request for reconsideration for, item # 8-AP 09-002 from the August 25th meeting. So the community of Paramount can be herd in regards to the temporary classroom installed and the impact that it has on our neighborhood. Thank you, Eric Batham 653 W. Pickford St. Meridian, ID.83646 208-484-8246 ericbatham@yahoo.com ' 9/8/2009 Page 1 of 2 t Jaycee Holman From: Peggy Gardner ~~ f Sent: Tuesday, September 08, $2009 4:46 PM To: 'wewood3@juno.com'; Tammy,de Weerd; Charlie Rountree; David Zarerriba; Keith Bird; Brad Hoaglun Cc: Jaycee Holman 7 ` Subject: RE: Request for Reconsideration '(8/25/09 meeting, Item #8- AP09-002) Dear Mr. and Mrs... Wood,: Your email has been received and forwarded to our City Clerk. Thank you for taking time to '.send an email with your request.. ,~ , Peggy Gardner Administrative Assistant to Mayor Tammy de Weerd City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 Phone 489-0529 _._. From: wewood3@juno.com [mailto:wewood3@juno.com] . Sent: Tuesday, September 08, 2009 8:53 AM To: Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun; Peggy Gardner Subject: Request for Reconsideration (8/25/09 meeting, Item #8- AP09-002) k Name Eric"and Whitney Wood Last Wood Name Email wewood3@juno.com Address Street 503 W Valentino Address City Meridian State ID „, ,. 83646 Code t Request for Reconsideration (8/25/09 Subject meeting, .. Item #8 k ` AP09 9/8/2009 - ~ k. ~ n_ Page 2 of 2 _ ~ ~~ ~ 6 L 002) Message Mayor Tammy de Weerd and City Council Members, I am writing to ask for a request for reconsideration regarding the City Council's approval of the temporary classroom located on the grounds of Paramount Elementary School. (Aug 25 Meeting, Item #8 - AP 09-002) The Meridian school district'failed fb follow the procedures and failed the residents of Paramount. This shows their lack of consideration to Paramount residents and the CCR's of Paramount. Instead or working on the issues addressed by the Planning and Zoning staff, the district circumvented the process and went straight to the Meridian City Council for approval. The district needs to be held account-table for their actions and needs to following the guidelines just as any other resident. We are only asking for the Request for Reconsideration so we as residents can be engaged in the process, just as we should have been from the beginning. We initially expressed our concerns with the Sup'erintendant of the district and there was no response. The mobile structure has us as homeowners, which border Paramount Elementary, concerned in the following ways: Paramount Elementary is a new school, the need for a mobile structure to us seems extremely premature and the mobile structure as it, stands is an eyesore (the color and the structure itself resembles a mobile home) and we are concerned it -will affect our property'values. Please consider this request, so we as residents can mitigate the impact of the mobile structure. Sincerely, Eric and Whitney Wood 503 West Valentino Meridian, Idaho 9/8/2009 r ,. Jaycee Holman Page 1 of 1 From: Peggy Gardner ~,~ ,b Sent: Tuesday, September 08, ,,2009 4:55 PM To: 'kimmyers007@q'.com'; Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun Cc: Jaycee Holman Subject:. RE: Paramount Elementary , Dear Kim Myers, Your email has been received and forwarded to our City Clerk. T-hank you for-taking time to~send kan email with your request. 'Peggy Gardner Adminishative Assistant to Mayor Tammy de Weerd City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 Phone 489-0529 t From: kimmyers007@q.com [mailto:kimmyers007@q.com] Sent: Mohday, September 07, 2009 9:23 AM To: Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun; Peggy Gardner Subject: Paramount Elementary ~ " ` Request for Mayor and Council Name Kim Myers Last Myers Name Address kimmyers007@q.com - Street 721 West Cagney Street Address City Meridian State Id , Zipa Code 83646` Subject Paramount Elementary Message I `am a Paramount Resident. I am writting you about the temporary portable classrooms. I would like an influence your support fora "Request for Reconsideration". Kim Myers 72 Street Meridian 83646 kimmyers007@q.com 208 863 8108 9/8/2009 t Page 1 of 2 Jaycee Holman From: Peggy Gardner _ Sent: Tuesday, September 08, 2009 4:56 PM To: Jaycee Holman Subject: FW: Request for re-consideration. I missed-the cc, sorry. Peggy .Gardner Administrative Assistant to Mayor Tammy de Weerd 'City of Meridian 33 E. Broadway Avenue i Meridian, ID 83642 Phone 489-0529 I From: Peggy Gardner ~' Sent: Tuesday, September 08, 2009 4:24 PM To: 'jerry.ricksecker@horizononline.com'; Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun g Subject: RE: Request for re-consideration. Dear Mr. Ricksecker, Your erriail has been received and forwarded to our City Clerk. Thank you for taking time to send an email with your request. Peggy Gardner Administrative Assistant to Mayor Tammy, de Weerd City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 Phone 489-0529 From: jerry.ricksecker@horizononline.com [mailto:jerry.ricksecker@horizononline.com] Sent: Tuesday, September 08, 2009 11:11 AM To: Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun; Peggy Gardner Subject: Request for re-consideration ~ M Request for Mayor and Council I Name Jerry Ricksecker Last Ricksecker ~' Name Email e ricksecker horizononline.com Address ~ ~' @ ;. 9/8/2009 l' .k., f ~- `I Page 2 of 2 E Street 537 W. Valintino Dr. ' Address City Meridian State Idaho Zip Code 83646 Request for Subject re ~: consideration. Message My house's back yard is directly behind the new Paramount Elementary school,temp. classroom building. the color schemes does not meet the community standards. It makes a very ugly addition to my back yards view. It would be nice it it atleast matched the school's colors. Thank you. Jerry Ricksecker ,~ ~- r 9/8/2009 R,~ ~r Page 1 of 1 F 1. a Jaycee Holman From: Pe99Y Gardner _,_ -- ~ .. I Sent: Tuesday, September 08, 2009 4:57 PM r To: 'mbleslie@gmail.com'; Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun Cc: ^' Jaycee Holman ,t N Subject: RE: Para`rrSount Elementary portable classrooms Mr. Leslie, Your°email has been received''and forwarded to our City Clerk. Thank you for to-king time to send an email with your request. } ,, Peggy Gardner Administrative Assistant to Mayor Tammy de Weerd City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 Phone 489-0529 ~ __ From: mbleslie@gmail.com [mailto:mbleslie@gmail.com] Sent: Sunday, September 06, 2009 11:12 PM To: Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun; Peggy Gardner Subject: Paramount Elementary portable classrooms Request-for Mayor and Council ~ Name Matthew Leslie Last Leslie Name Email mbleslie@gmail.com Address Street 593 W Valentino Dr Address City Meridian State ID Zip Code 83646 Paramount Subject Elementary t portable classrooms Message To Whom It May Concern, Please support the Request for Consideration regarding the portable classrooms matter in Paramount Elementary on September 8, 2009. This issue is important to me and m `y neighborhood. Thank you. C 9/8/2009 ~ ~ ,.~ ~ w Page 1 of 1 r ~~ Jaycee Holman _. W ..~ -T ~.. ~ m From: Pe99Y' Gardner Sent: Tuesday, September 08, 2009 4:59 PM To: 'Marsha Hoffpauer' ! Cc: 'keithwatson@q.com'; Jaylcee Holman; Tammy de Weerd Subject: RE: Rquest for reconsideration Dear Ms. Hoffpauer, ~ Your email h'as been received and forwarded to our City Clerk. Thank you for. taking time to send an email with your request. Peggy Gardner Administrative Assistant to Mayor Tammy de Weerd , City of Meridian- 33 E. Broadway Avenue Meridian, ID 83642 Phone 489-0529 ~~. _,w.~ .. .--- i __ _, From: Marsha Hoffpauer [mailto:nanaboise@yahoo.com] Sent: Sunday, September 06, 2009 3:07 PM To: mayortammy Cc: keithwatson@q.com Subject: Rquest for reconsideration ~ $ City Council's approval of temporary classroom building at the Paramount Elementary School,Item #8 AP-09-002 on Aug. 25 meeting. ~ - _Marsha:Hoffpauer 746 W Cagney St Meridian, Id. 83646 ~ ~ " 888-1936 nanaboise~a^yahoo.com } ., 9/8/2009 y. MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ITEM NO. 9 REQUEST Ordinance (Proposed # 09-1427) Annual Appropriation for Fiscal Year 2010 Budget AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY PUBLIC WORKD DE CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Matertals presented at public meetings shall become property of the City of Meridian. COMMENTS See Attached NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE N0.09- PROVIDING FOR AN ANNUAL APPROPRIATION ORDINANCE FOR THE ADOPTION OF A BUDGET FOR THE CITY OF MERIDIAN FOR FY2010 An Ordinance of the City of Meridian providing for the adoption of a budget and the appropriation of $65,076,674 to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2009 and ending on September 30, 2010. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. ```````,,~~~~~ii~~-~r~,,~~~''~ Teo '; City of M dian _ $~~L Mayor and City Council ? y o~ By: Jaycee L. Holman, City Clerk %~-~O ~sT ~s~ ~ ~~ .~® ~~~~~` First Reading: 9 -,~- (/ ~ '~~~''~ OOU~fTY eoP ~~\\• Adopted after first reading by suspension of the Rule ~as'a7Tovdec~'pursuant to Idaho Code 50- 902: YES_~~ NO Second Reading: Third Reading: STATEMENT OF MERIDLAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 09- I `7 oZ 7 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 09- /~oZ-7 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this ~ day of September, 2009. ~" '~ William. L.M. Nary City Attorney ANNUAL APPROPRIATION ORDINANCE SUMMARY FY2010 -1 of 1 CITY OF MERIDIAN ORDINANCE NO. ~q - I ~'a~T BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE, PURSUANT TO IDAHO CODE §50-1002 AND §50-1003, PROVIDING FOR A TITLE AND FINDINGS, PROVIDING FOR THE ADOPTION OF A BUDGET AND THE APPROPRIATION OF $65,076,674 TO DEFRAY THE NECESSARY EXPENSES AND LIABILITIES OF THE CITY OF MERIDIAN, IN ACCORDANCE WITH THE OBJECT AND PURPOSES AND IN THE CERTAIN AMOUNTS HEREIN SPECIFIED FOR THE' FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING ON SEPTEMBER 30, 2010; TO LEVY ALL SUCH APPROPRIATE TAXES AND LEVIES AS AUTHORIZED BY LAW UPON TAXABLE PROPERTY; AND TO COLLECT ALL AUTHORIZED REVENUE; TO PROVIDE FOR THE WAIVING OF THE 2ND AND 3RD READINGS PURSUANT TO IDAHO CODE 50-902; AND PROVIDING FOR AN EFFECTIVE DATE AND THE FILING OF A CERTIFIED COPY OF THIS ORDINANCE WITH THE SECRETARY OF STATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. TITLE: This Ordinance shall be entitled and cited as the "2009-2010 Fiscal Yeaz Annual Appropriation Ordinance of the City of Meridian". Section 2. FINDINGS: The City Council finds: A. That it has duly Noticed and held a Public Heazing on the 25~' day of August, 2009 for a Proposed Budget for Fiscal Yeaz 2009-2010 (FY2010) City of Meridian, Idaho; B. That the total revenue anticipated to be available to the City of Meridian during Fiscal Yeaz 2009-2010 is correctly stated in the Adopted Budget which is herein set forth in Section No. 3; and C. The appropriations and sums of money as aze hereinafter set forth in Section No. 3 aze deemed necessary to defray all the necessary expenses and liabilities of the City of Meridian for Fiscal Yeaz 2009-2010. Section 3. ADOPTION OF BUDGET AND APPROPRIATION OF EXPENDITURE: The City Council does hereby adopt as and for the budget and the appropriation of expenditure for the City of Meridian for Fiscal Year commencing October 1, 2009 and ending on September 30, 2010 the following: ANNUAL APPROPRIATION ORDINANCE FY2010 -Page 1 of 6 CITY OF MERIDIAN FY 2010 BUDGET General Fund -- 01 FY2008 FY2009 FY2010 Actual Ori final Bud et Proposed Revenues Property Tax $ 15,679,063 $ 17,231,000 $ 18,566,705 Other Sources $ 9,679,219 $ 7,817,874 $ 7,245,803 Total Revenue $ 25,358,282 $ 25,048,874 $ 25,812,508 Expenditures Personnel and Operating Administration $ 3,166,852 $ 5,133,758 $ 4,980,607 Fire $ 5,894,151 $ 6,737,771 $ 7,425,365 Police $ 8,715,442 $ 10,207,033 $ 10,516,497 Parks $ 1,811,097 $ 2,163,960 $ 2,468,498 Total Personnel and Operating $ 19,587,541 $ 24,242,523 $ 25,390,967 Capital Administration $ 60,771 $ 1,304,019 $ 831,906 Fire $ 88,702 $ 1,041,350 $ 139,295 Police $ 318,447 $ 508,900 $ 560,500 Parks $ 132,507 $ 670,802 $ 569,253 Total Capital $ 600,428 $ 3,525,072 $ 2,100,954 Total Expenditures $ 20,187,969 $ 27,767,594 $ 27,491,921 Transfers Capital Improvement Fund $ 559,495 Public Safety Fund $ 515,000 Other Transfers $ 10,897,347 $ (1,776,205) $ (1 427 064) Total Transfers _$ 10,897,347 $ (1,776,205) $ (352,569 Total Expenditures with Transfers $ 31,085,316 $ 25,991,389 $ 27,139,352 (Use)/Addition of Fund .Balance $ (5,727,034) $ (942,515) $ (1,326,844) Im pact Fund - 07 FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Fire $ 525,115 $ 500,000 $ 210,000 Police $ 127,066 $ 120,000 $ 48,000 Parks $ 1,101,288 $ 780,000 $ 510,000 Total Revenue $ 1,753,468 $ 1,400,000 $ 768,000 Expenditures Personnel and Operating Fire $ 35,476 $ 469,415 $ 325,071 Police $ - $ _ Parks $ 2,995 $ - Total Personnel and Operating $ 38,471 $ 469,415 $ 325,071 Capital Fire $ 419,598 $ 18,600 $ - Police $ 325 $ 18,600 $ - Parks $ 1,100,871 $ 2,683,305 $ 1,430,847 Total Capital $ 1,520,795 $ 2,720,505 $ 1,430,847 Total Expenditures $ 1,559,266 $ 3,189_,920 $ 1,755,918 ANNUAL APPROPRIATION ORDINANCE FY2010 -Page 2 of 6 Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance $ - $ _ $ 1,559,266 $ 3,189,920 $ 194,202 $ (1,789,920) Public Safety Fund - 08 $ $ $ _ 1,755,918 (987,918) FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Fire $ 1,109 $ - $ Police $ - $ _ $ _ Total Revenue $ 1,109 $ - $ - Expenditures Personnel and Operating Fire $ _ $ _ Police $ _ $ _ Total Personnel and Operating $ - $ - $ _ Capital Fire $ _ $ _ Police ~ _ Q _ Total Capital $ - $ - $ _ Total Expenditures $ - $ _ $ _ Transfers $ - $ - $ (515 000) Total Expenditures with Transfers $ - $ - $ (515,000) Use /Addition of Fund Balance $ __1,109 $ - $ _ 515,000 Special Revenge Fund - 2D FY2008 FY2009 FY2010 Actual Original Budget Proposed Total Revenue $ 114,141 $ 372,862 $ - Total Personnel and Operating $ 109,753 $ 362,423 $ 343,598 Total Capital $ 799 $ - $ - Total Expenditures $ 110,552 $ 362,423 $ 343,598 Transfers $ - $ _ $ _ Total Expenditures with Transfers $ 110,552 $ 362,423 $ 343,598 (Use)/Addition of Fund Balance F_~^ ___ _ $ 3,590 $ 10,439 _ $~ _ _ (343,598) D,_evelop mein,~t Selruices Fund'.- 50 FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Building Revenue $ 3,503,643 $ 3,025,500 $ 1,996,250 Other Revenue $ 230,780 $ 185,000 $ 130,000 Total Revenue $ 3,734,423 $ 3,210,500 $ 2,126,250 Expenditures Total Personnel and Operating $ 2,802,978 $ 3,229,534 $ 2,010,991 Total Capital $ 12,291 $ 332,161 $ 150,000 Total Expenditures $ 2,815,269 $ 3,561,695 $ 2,160,991 Transfers $ 230,771 $ 418,007 $ 115,259 Total Expenditures with Transfers $ 3,046,040 $ 3,979,703 $ 2,276,250 (Use)/Addition of Fund Balance $ 688,382 $ (769,203) $ (150,000) ANNUAL APPROPRIATION ORDINANCE FY2010 -Page 3 of 6 Capital Improvement-:Fund - 65 _ _ FY2008 FY2009 FY2010 Revenues Total Revenue Expenditures Actual Original Budget Proposed $ 66,521 $ - $ - Total Personnel and Operating $ 202,003 $ - $ - Total Capital $ 17,002,972 $ 6,431,938 $ 755,976 Total Expenditures $ 17,204,976 $ 6,431,938 $ 755,976 Transfers $ (16,376,031) $ - $ (559,495) Total Expenditures with Transfers $ 828,945 $ 6,431,938 $ 196,481 (Use)/Addition of Fund Balance $ (762,424) $ _ (6,431,938) $ (196,481) Enterp rise Fund - 60 & 62 FY2008 FY2009 FY2010 Actual Ori final Budget Proposed Revenues Water/Sewer Sales $ 11,683,171 $ 12,703,960 $ 16,485,900 Other Sources $ 12,765,114 $ 4,730,000 $ 3,277,100 Total Revenue $ 24,448,285 $ 17,433,960 $ 19,763,000 Expenditures Personnel and Operating Utility Billing $ 609,808 $ 692,057 $ 772,043 Public Works $ 1,717,299 $ 2,206,060 $ 2,417,862 Water $ 4,510,117 $ 6,555,409 $ 6,402,569 Wastewater $ 5,725,121 $ 9,832,137 $ 8,361,053 Total Personnel and Operating $ 12,562,345 $ 19,285,664 $ 17,953,527 Capital Utility Billing $ - $ 169,050 $ - Public Works $ 23,760 $ 66,123 $ 7,000 Water $ 2,334,908 $ 4,084,180 $ 3,623,730 Wastewater $ 9,656,949 $ 15,334,429 $ 10,984,013 Total Capital $ 12,015,617 $ 19,653,781 $ 14,614,743 Total Expenditures $ 24,577,963 $ 38,939,445 $ 32,568,270 Transfers $ 5,247,913 $ 1,358,197 $ 1,311,804 Total Expenditures with Transfers $ 29,825,875 $ 40,297,642 $ 33,880,074 (Use)/Addition of Fund Balance $ (5,377,590) $ (22,863,682) $ (14,117,074) Total Bud get - Genelral Funds FY2008 FY2009 FY2010 Revenues Total Revenue Expenditures Total Personnel and Operating Total Capital Total Expenditures Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance Actual Original Budget Proposed $ 30,961,423 $ 30,032,236 $ 28,706,758 $ 22,538,743 $ 28,303,895 $ 28,070,627 $ 2,134,313 $ 6,577,737 $ 3,681,801 $ 24,673,056 $ 34,881,632 $ 31,752,428 $ 11,128,118 $ (1,358,198) $ (752,310) $ 35,801,174 $ 33,523,434 $ 31,000,118 $ (4,839,751) $ (3,491,198) $ (2,293,360) ANNUAL APPROPRIATION ORDINANCE FY2010 -Page 4 of 6 .Total Budget -All Funds FY2008 FY2009 FY2010 Revenues Total Revenue Expenditures Total Personnel and Operating Total Capital Total Expenditures Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance Actual Original Budget Proposed $ 55,476,228 $ 47,466,196 $ 48,469,758 $ 35,303,092 $ 47,589,559 $ 46,024,155 $ 31,152,903 $ 32,663,456 $ 19,052,520 $ 66,455,994 $ 80,253,015 $ 65,076,674 $ (0) $ (1) $ (1) $ 66,455,994 $ 80,253,014 $ 65,076,673 $ (10,979,766) $ (32,786,818) $ (16,606,915) Section 4. That the general tax levy and all appropriate taxes and levies be imposed as authorized by law and all authorized revenue is collected. Section 5. That the 2"d and 3`d readings of this ordinance are waived by suspension of the Rule as allowed pursuant to Idaho Code §50-902. Section 6. The City Clerk is directed to forthwith publish this Ordinance and file a certified copy of the same with the office of the Secretary of State of Idaho as provided in Idaho Code 50-1003 and the same shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED by the City Council and APPROVED by the Mayor of the City of Meridian, Idaho this ~ day of September, 2009. APPROVED: 1` TAMMY E ERD, MAYOR ATTEST: L. HOLMAN, CITY ~~~ pF Ne$~p~~~~, ,, ~, .~ ,~, ~ ~ ~~-o~ rFO -. ~~~ ~ c ~ ~ ~~ ~,. ~~i ~ ~® e~ ANNUAL APPROPRIATION ORDINANCE FY2010 -Page 5 of 6 STATE OF IDAHO ) ss. County of Ada ) On this ~ day of ~~~' r 2009, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Y (SEAL) TARY PUBLIC I ~~ER ~. A SIDING AT: '~ +!~ MY COMMISSION EXPIRES: ~~"1~ ~Ot~*~ ~ ~~r1' ~BL~+E ANNUAL APPROPRIATION ORDINANCE FY2010 -Page 6 of 6 MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ITEM NO. ~ O REQUEST Ordinance (Proposed # 09-1428) Amendments for 2009 Fiscal Year Budget AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY PUBLIC WORKD DE CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE N0.09- PROVIDING FOR AN AMENDMENT TO ORDINANCE N0.08-1378 An Ordinance of the City of Meridian providing for the adoption of an amendment to the budget and the appropriation of expenditures of $(3,451,501) to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2008 and ending on September 30, 2009. A full text of this ordinance is available for 33 East Broadway Avenue, Meridian, Idaho. 'I the passage and publication. nspec ~io~ ~~.~~~Ci~ty Hall, City of Meridian, ~,.d~~~~y~~j' ~Yarl),~become effective upon (~~~P~q~~'9iP, ~'~. ,~~" .~ o '' s S~~ City eri = Mayor and Crty Council ' ~`~ By: Jaycee L. Holman, City Clerk '% '9p T tst • ~ .~O ~.~~ First Reading: 9 - ~ ~ ~ ~ '/~~'''C~~,, ~````~`\ Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES~_ NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 09- ~~~~ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the le,~al~visor of the City and has reviewed a copy of the attached Ordinance No. 09- ~ Y o2 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this ~ day of September, 2009. C~...~~=-x l . William. L.M. Nary City Attorney BUDGET AMENDMENT ORDINANCE SUMMARY FY2009 -1 of 1 CITY OF MERIDIAN ORDINANCE NO.~ - ~ y a $' BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN, IDAHO AMENDING ORDINANCE NO. 08-1378, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009. APPROPRIATING MONIES THAT ARE TO BE RECEIVED BY THE CITY OF MERIDIAN, IDAHO IN THE SUM OF $(3,451,501) AND ALLOCATING EXPENDITURES AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. That Ordinance No, 08-1378, the appropriation ordinance for the City of Meridian, Idaho, for the fiscal year commencing October 1, 2008 and ending September 30, 2009 be and the same is hereby amended as follows: City of Meridian FY 2009 Proposed Amendment FY2009 FY2®09 FY2009 Approved Proposed Total Proposed REVENUES Reve~rues ~4rnendn'sents Budget GENERAL FUND Property Tax revenue 17,231,000 17,231,000 Other Sources 8,190,736 $ 400,330 8,591,066 Development Services 3,210,500 3,210,500 Police Impact revenue 120,000 120,000 Fire Impact revenue 510,000 510,000 Park Impact revenue 770,000 770,000 Fire Truck fund revenue _ GENERAL FUND REVENUES 30,032,236 400,330 30,432,566 use of Parks Impact Restricted Fund Balance 1,773,946 1,773,946 use of Public Safety Reserved Fund Balance use of Fire Impact Restricted Fund Balance 18,600 18,600 use of Police Impact Restricted Fund Balance 18,600 18,600 use of Development Svc Reserved Fund Balance 327,311 327,311 use of General Fund Unrestricted Balance 1,352,741 $(2,928,154.39) (1,575,413) T®Tr-eL GEP~dERA9- FUi~ID 33,523,434 (2,527,824) 30,995,609 AMENDMENT TO BUDGET ORDINANCE N0.08-1378 -Page 1 of 4 CAPITAL IMPROVEMENT FUND Interest Revenue Transfer In 1,000,000 1,000,000 _ use of Capital Improvement Fund Balance 6,431,938 $ 115,000.00) 6,316,938 T®TAL CAPITAL I`tliPROVEi~iIENT FUND 6,431,938 885,000 7,316,938 Ei~9TERPRISE FUN® Water& Wastewaterrevenues 17,433,960 $ 980,000 18,413,960 use of Enterprise Fund balance 22,863,684 $ (2,788,676) 20,075,008 T®TAL ENTERPRISE FUND 40,297,644 (1,808,676) 38,488,968 TOTAL REVENUES 80,253,015 (3,451,501) 76,801,514 ~ Approved Proposed Total Proposed EXPENDITURES Expenditures Amendments Budget GENERAL FUND Personnel ~ Oprerati~g Administrative Offices 3,317,039 $ 1,754,214 5,071,253 Admin carry-forward appropriation 187,979 187,979 Police Department 10,331,665 $ 44,136 10,375,801 Fire Department 6,797,849 $ 13,949 6,811,798 Fire Department -Impact Fees 449,415 449,415 Parks Department 2,192,227 $ 34,730 2,226,957 Development Services 3,647,542 $ 96,415 3,743,957 Development Svc carry-forward appropriation 96,415 96,415 TOTAL GENERAL FUND OPERATIONS 27,020,131 $ 1,943,444 28,963,575 Cspita9 Outlay Administrative Offices, _ 530,317 530,317 Admin carry-forward appropriation 323,260 $ (4,632,498) (4,309,238) Police Department 241,500 $ 20,220 261,720 Police Department -Impact Fees - $ (5,053) (5,053) Police carry-forward appropriation 267,400 $ - 267,400 Police carry-forward appropriation -Impact Fees 18,600 $ (325) 18,275 Fire Department 1,029,950 $ 18,721 1,048,671 Fire Department -Impact Fees - $ (5,053) (5,053) Fire carry-forward appropriation 11,400 $ (724) 10,676 _ Fire carry-forward appropriation - Im act Fees 18,600 $ (325) 18,275 Parks Department 246,559 $ 746,451 993,010 _ Parks Department -Impact Fees 770,000 $ (601,192 168,808 AMENDMENT TO BUDGET ORDINANCE NO. 08-1378 -Page 2 of 4 Parks carry-forward appropriation 562,702 $ (13,931) 548,771 Parks carry-forward appropriation -Impact Fees 1,773,946 $ 139,305 1,913,250 Development Services 4,850 4,850 Develo ment Svc carry-forward appropriation 230,896 $ (136,863) 94,033 addition to Dev Svc reserved fund balance - addition to General Fund balance addition to Police impact restricted fund balance 120,000 120,000 addition to Fire impact restricted fund balance 60,585 60,585 addition to Parks impact restricted fund balance - - addition to Public Safety reserved fund balance 292,738 292,738 TOTAL GEf~9E62AL FUI~® CAPIT~aL OUTLAY 6,503,303 $ (4,471,269) 2,032,034 TOTAL GENERAL FUND EXPENDITURES 33,523,434 $ (2,527,825) 30,995,609 CAPITAL IfliiiPRO~'EMEPlTS FUND Personnel 8 Operating Administrative Offices Capital Outlay _ Administrative Offices $ 885,000 885,000 Carry-forward appropriation 6,431,938 6,431,938 addition to Capital Improvement Fund balance - TOTAL CAPITAL IMPROVEMENT FUND EXPENDITURES 6,431,938 885,000 7,316,938 ENTERPRISE FUND Personnel ~ Operating water ~ Sewer 20,414,829 $ 874,528 21,289,357 Car -forward afpropriation 111,676 111,676 Capital Outla~O _ water ~ Sewer 2,883,134 $ (219,354) 2,663,780 Carry-forward appropriation 16,888,005 $ (2,463,850 14,424,155 addition to Enterprise Fund balance TOTAL ENTERPRISE FUND EXPENDITURES 40,297,644 $ (1,808,676) 38,488,968 TOTAL CITY of MERIDIAN EXPENDITURES 80,253,015 $ (3,451,501) 76,801,514 That the sum of $(3,451,501) be appropriated out of the revenues from Fund Balance and Other Sources and Fees, to be used for authorized activities. Section 2. This Ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. AMENDMENT TO BUDGET ORDINANCE N0.08-1378 -Page 3 of 4 PASSED by the Ci Council of the Ci of Meridian Idaho this Or ~a of t3' t3' > Y ~, 2009. ~-- APPROVED by the Mayor of the City of Meridian, Idaho, this ~ day of 2009. APPROVED: ~`~~ TAMMY ERD, MAYOR `\~~FF~tuuuiuiriiii ATTEST: ~~`~`.~~ ~ /'A~~_~~i rFO ~~ ~ qq ~~~~.J JAYC . H L ,CITY C~,E ~~ '` O ,,~~%~ c~U~'T`l • ~~~~`~~• 777llttitteitlFFFFF AMENDMENT TO BUDGET ORDINANCE N0.08-1378 -Page 4 of 4 MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ITEM NO. ~ ~ REQUEST Ordinance (Proposed # 09-1429) UDC Text Amendment Revisions on Temporary Signs AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY PUBLIC WORKD DE CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See Aftached Date: Phone: Emailed: Staff Initials: Mafertals presented at public meetings shall become property of the Cffy of Mertdlan. NOTICE AND PUBLISHED SifMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO.09- ya AN ORDINANCE AMENDING TITLE 11 OF THE MERIDIAN CITY CODE REGARDING ZONING AND SUBDIVISION REGULATIONS CODIFIED AT TITLE 11, ENTITLED THE UNIFIED DEVELOPMENT CODE, OF THE MERIDIAN CITY CODE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. An Ordinance of the City of Meridian amending Title 11 of the Meridian City Code, regarding zoning and subdivision regulations codified at Title 11, the Unified Development Code, of the Meridian City Code relating to temporary signs. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Street, Meridian, Idaho. This Ordinance ~h~ lie effective upon passage and publication. ;~• ~'~ ~/.g ~'-.~ ~~ Fo ; City o eri an = $~L Mayor and City Council ~ ~~ By: Jaycee L. Holman, City Clerk '%~~ 9 ~T t~ ,'~ `~ P~ First Reading: 9 `!P' ~ !f ''',•,'~~~~ii~rr-"~,,,`~ ~~~•~. Adopted after first reading by suspension of the Rule as a.i~bwed pursuant to Idaho Code § 50-902: YES_~ NO Second Reading: Third Reading: STATEMENT OF MERIDL~N CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 09- / ~~g The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 09- ~ya.Cf of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ~_ day of 20 9. L. William. L.M. Nary City Attorney SUMMARY FOR UDC REVISION OF TEMPORARY SIGNS -PAGE 1 OF 1 ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 BOISE IDAHO 09/10/09 03:15 PM DEPUTY Bonnie Oberbillig II I I' II'I I II I' II'~ I' I I (II I II I II I !I'll RECORDED-REQUEST OF Meridian Ciry 1 c~'?~ i r~S~ 1 ~# CITY OF MERIDIAN ORDINANCE NO.~ - ~ ~) ael BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE AMENDING TITLE 11 OF THE MERIDIAN CITY CODE REGARDING ZONING AND SUBDIVISION REGULATIONS CODIFIED AT TITLE 11, ENTITLED THE UNIFIED DEVELOPMENT CODE, OF THE MERIDIAN CITY CODE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Unified Development Code is the official zoning ordinance for the City of Meridian and provides an opportunity to better support the Comprehensive Plan and provide a tool that is relevant and contemporary to the needs of the City; and, WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the health, safety and welfare of its citizens to incorporate changes to the Unified Development Code within the City of Meridian to provide for orderly growth and development and to carry out the policies of Meridian's Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 11, Unified Development Code, of the Meridian City Code is amended to read as follows: Section Text 11-3D-6A.6 6. T'he following additional standazds shall apply to temporary signs that require a permit as set forth in subsection C of this section: a. A temporary sign permit may be obtained through the Planning Department for fifteen (15), thirty (30), sixty_(60), or ninety (90) day time periods. (1) In no instance shall a temporary sign requiring a permit be displayed for more than nh~%~{9A) one hundred eighty 180~days per yeaz per business. (2) A permit must be obtained for every new temporary sign to be displayed. (3) If a permitted sign is removed for any portion of the permitted time period, the time shall be forfeited and shall not accrue or be added to be allowable display period for a temporary sign. ~~-a UDC ORDINANCE AMENDMENT FOR TEMPORARY SIGNS- September, 2009 Page 1 of 2 .. .......... v,..v..av.au ..., aava •, va .. ~.. a vauv v v wa..~ ism a~.,~ ,.~a;~«~..~,+;..,.,e ~ .... +o...,r,,,.,,..., `vvf aac~~J Vl uiv , b. The temporary sign permit shall be attached to the approved sign so that it is visible from the nearest public right of way. c. All signs to be placed on private property shall obtain the written consent of the property owner and file that consent with the Planning Department to issuance of a Section 2. That all other provisions of Title 11 as they relate to the Unified Development Code remain unchanged. Section 3 . That pursuant to the affirmative vote of one-half (1 /2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect on 2009. PASSED by the City Council of the City of Meridian, Idaho, this ~~day of 2009. APPROVED by the Mayor of the City of Meridian, Idaho, this ~ day of 2009. APPROVED: ATTEST: SEAL, - ,~~`~ Y RK '%~~~'yp~ r ts~ ~ ~ P.rO~,.~' i~ ~ ~ `~aa O~~( ~ UDC ORDINANCE AMENDMENT FOR TEMPO'RAR~~St~`I`~~~~~~September, 2009 Page 2 of 2 MERIDIAN CITY COUNCIL MEETING September 8, 2009 APPLICANT ITEM NO. ~ Z REQUEST Executive Session per Idaho State Code 67-2345(1) c & f AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY PUBLIC WORKD DE CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: J Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS