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HomeMy WebLinkAbout2009-08-25 PreI E IDIAN~-- IDAHO CITY OF MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, August 25, 2009 at 6:00 p.m. City Council Chambers 33 East Broadway Avenue, Meridian, Idaho "Although the City of Meridian no longer require's sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: X David Zaremba . X ~ Brad Hoaglun X ~ Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Adoption of the Agenda: Approve 3. Public Hearing: 2010 Fiscal Year Budget and 2009 Fiscal Year Amendment: Close Public Hearing -Approve 4. Executive Session per Idaho State Code 67-2345(1)(fl - (to consider and advise its legal representatives in pending litigation): Adjourn at 7:08 P.M. Meridian City Council Pre-Council Meeting Agenda -August 25,.2009 Page 1,of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. >, a. r ti t . Meridian City Council Pre-Council Meeting August 25, 2009 " APre-Council meeting of the Meridian City§Council was called to order at 6:05 p.m., Tuesday, August 25, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, ..Keith Bird, Charlie Rountree, Brad "'Hoaglun, and David Zaremba. ` Others Present: Bill Nary, Jaycee Holman, Stacy Kilchenmann, Todd- Lavoie. Item 1: -Roll-call Attendance:` Roll call. X David Zaremba X Brad Hoaglun a, X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De, Weerd: Okay. I will. go ahead and call this meeting to' order. For the record it is Tuesday, August 25th. ;lt's five minutes after 6:00. Welcome to those that are with us. Usually we don't have more people than Ralph. So, we appreciate the.few new faces. We will start tonight's meeting with roll call attendance. Item 2: Adoption of the Agenda: r De Weerd: Okay. Item No. 2, adoption of the agenda. Zaremba: Madam Mayor? ~ k De Weerd: Mr. Zaremba. Zaremba: There is .a request to add an Item 4 to the agenda, which would be an Executive Session in~ accordance with- Idaho State. Code 67-2345(1)(f) and with that I move we -- with that addition I move we adopt the agenda. Hoaglun: Second. ,~, De Weerd: Okay. I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION. CARRIED: ALL AYES. Item 3: Public Hearing: 2010 .Fiscal Year Budget and 2009 Fiscal Year Amendment: De Weerd: Item 3 is our public hearing on the 2010 fiscal year budget and 2009 fiscal year amendments: E a _ _ ~ ,.a ~• -,~ Meridian City Council -Pre-Council Meeting August 25, 2009 Page 2 of 13 3. Kilchenmann: Well, welcome. I can't believe we are doing the 2010 budget. I'm not going to say. how long.. I have been doing this. Okay. Before I get into the actual numbers I wanted to go: over just some definitions of common budget .terms that I~think can be confusing and as we have grown, or gotten -- .De Weerd: You want to pull that closer to you? Can you guys hear in the back? e ~ Kilchenmann: Now can you hear? Well, is it on? De Weerd: Just move that closer in front,of you. Kilchenmann: Now I'm very loud. Okay. So, just to go over some basic budget terms. Budget base is something when we refer to -- wow -- personnel and -- I'm not used to being that loud. Personnel and operating expense and we also use` it to refer to the initial budget that we start with when we prepare to start the budget. process, so we have stripped out the one time enhancements, we'have adjusted line items. For .any unused expenditure amounts and we have reduced the wages to actual and we have addressed the benefits and insurance, et cetera. The original budget you will see that term used. That's the budget approved before amendments, so that would be the budget that-you would be approving tonight. The final budget is the, last budget for the fiscal year approved, including, the .amendments. So, you will also be approving that ,: tonight for FY 2009. Carryforward. Our amounts. for capital offering projects that we didn't complete in the current year.. We usually just have"capital projects, this year we .do have some operating projects that were one time monies that did not get completed in"the current-year. And, then, transfers have gotten more complex for us as we have tried to narrow. down the actual costs of our program. So, that's. when we are moving funds from one fund to another,. for a particular purpose. They can also be called -cost allocations. To kind of summarize the transfers that we are going to be doing. for FY 2010, first of all, in ~FY 2009 it can be confusing, because we have the transfers for the City Hall. from the Enterprise Fund and the General -- General Fund that went through operating expense a'nd that's just an 'anomaly of government accounting. We need to show that as expense to one fund in order to transfer it into another fund. We are now going to .start showing on your financial statements -- they will give you-.the cost of the department and, then, we will make the transfers below everything, so you can see the actual cost`of the department and, then, the transfers. separated. So, some of the transfers we will be making -- we do 50 percent of finance, IT, HR, and the construction manager to the Enterprise Fund. We had transfer 15 percent of the Mayor's office to the Enterprise Fund. City Hall cost is split to all the departments.,in the building according °to the square footage. We have three planning- FTE that are moved.: toa the General Fund.. We transfer -- ,actually, there should be 15 percent of the city clerk's office is° always transferred to Planning and 15 percent of the., Legal Department is always.transferi-ed to Planning. And to briefly renew what we have kind of gone through the last several months to get to where we are tonight, one° of the main things we worked on was'the revenue projection and we start that, oh, about in mid April trying to get about six months of5history°for the past year and we will look at history, we look at ~ _ ~ m Meriiiian City Council -Pre-Council-Meeting August 25, 2009_ Page 3 of 13 -the current actual, we look at economic forecast and, then, just like a gut feeling. So, for this year, for the FY 2010 revenue forecast, we made some basic assumptions:. One . ~ was that -- one was that development. growth will be at or below FY 2009 ,levels and these are levels -- 2009 levels at the beginning of the year. Since the beginning eof the year we actually have -- building permits have gone up each month and revenue--has gone up each month. So, we went with aconservative -- I `think it's only like 350 building permits for 2010. We are thinking that. interest rates will remain near zero and we 'drastically reduced state revenue.. sharing tax -- four sharing of the sales tax, assuming that"revenue -- consumer funding wiH remain flat. So, this is what the total city= revenue looks like for the entire city. You can .see the big pieces of it are utility sales and the property tax, with the other smaller pieces of revenue. I -had a question before on some of these revenues,. just to briefly explain, development services revenue is the revenue for building permits and filing fees, those things related to building. The ~ government revenue sharing is, our state sales tax revenue sharing. and also the -- we get .rural .fire districts that shares in our expenses. We get some liquor appropriation "sharing. And, basically, that's about it. And franchise fees are~the-.fees the utility pays us. Power. Gas. Cable. Electricity. And, then, we have some service fees that we charge, like for Parks and Recreation and so forth. And. impact-fees are those fees that we get paid on building permits that we can use for capital growth for parks,- fire and police. So, .then, we are working on the revenue and at the same time I'm working on that' Todd's working on building that base budget I talked about. So~, as I said, he removes all one-time items. He takes amulti-year trend report over several years and. he goes` through each line item with the departmenfs and the Mayor looking for. places that we can -- we can cut or~maybe monies.we are not using or things we can consolidate. and,.again, he goes through and adjusts wages, salaries, insurance, and so forth.. So, some of the things that we did for FY 2020 is we suspended the employee merit program. We eliminated,,. basically, all business meal and meeting expense. ,We eliminated zany employee incentive and non-uniform clothing. We trimmed several line items. That was kind of a_ goal- of each department to attempt to trim heir expense items. And we froze some positions. So, with all that said, this is our total City of Meridian FY 2010 budget request is ahe 75 million dollars and this particular graph shows it broken into its components of personnel, operating, new capital, the capital carry forward and the operating carry forward. So, again, sometimes it's distorting to have the carry forward in there, because those amounts can go-for several years for large projects.` So, if:we look at just operating and personnel requests, our'budget goes down to`'44.7 million -- 44.8 million. Again, citywide, water and sewer is 42 percent. You can see the big chunk of that is police and fire or public safety at. 24 and 70 percent, with Development Services, General Admin, and Parks being a much smaller percentage. This is our total 2010 capital outlay budget request; 6.7 million, and that's - - most of -that is water and wastewater. And this is like -- this is a much smaller capital :.request budget than we have,~had for many years: And,.. then, here is what that carry forward budget looks like. And, again,. most of it is our big wastewater .and water infrastructure projects. So, if we look at the 2010 budget request compared to the 2009 budget request, it's kind of what it looks like broken into, again, it's major components of rypersonnel, operating, capital carry forward. We are carrying forward about -- it seems like a.chunk of our current budget"we are carrying forward much less capital than we did t Meridian City Council -Pre-Council Meeting August 25, 2009 Page 4 of 13 s f' before, because of the completion of several .large projects. Just basic .reasons for the changes: Our personnel increased 1.7 million dollars, but a big chunk of that is fire, 600,000. We have requests for IT and Finance at 209,000. Parks is 164,000. Our annual STEP- plan increase is billed to the police, 260,000. And, then, we do during that 1.5 percent increase in city employees and -- depending on revenue projections at 210,000. And operating we decrease four million and, again, a lot of that is due to the -- taking those" transfers to City Hall out and, then, our building cost inspection, of course, goes way down,.our revenue goes down, and, then, again, even when we delete those two items our operating costs still went down just to a general kind of department feeling that they wanted to trim their operating budgets. Okay. I'm just going to briefly go into each fund. The General Fund, as you know, is we used to provide public services of public safety, parks, recreation, building inspection, Comprehensive Plan review, development service related activities. The largest component of the General Fund is public safety. This year it's -- for 2010 it will be 70 percent °of the personnel operating budget if we include Development~Services. And if we exclude Development Services it's 76 .percent. As we have talked about before, 64 percent of the General Fund revenue is from property tax revenue'. We are going'`to look. at some estimated levy rates tonight, but I have to warn you, those change. It won't be finalized until October when we get the final numbers from Ada County. So, the Development Services fund -- a little. brief bit on the history, 'because there are in a constant. state of change. They were initially the Building Department and the Planning Department and, then, we added streetlights, code enforcement in 2002 and removed them in 2008. We added Economic Development FY 2004 and last `year -- or this year in 2000 -- FY 2009 we took -- we have placed several large dues in it, like Treasure Valley Transit. We moved all those out of Planning to Other Government and the General Fund. For 2009 we restimated a possible expense coverage of revenue drop of 500 to 600 thousand in the General Fund. For 2010 that expense coverage has reduced to 37,000. And that, again, is with the very, very conservative building permit number. 2010, as I said, we are transferring three positions from Development Services to General Fund. And, then, again, to remind you that,that -- Planning Department still does hold 50 percent of legal and 15 percent of the city clerk costs. So, here is what we came up with for our 2010 General .Fund revenue in; 28.6 million and you can see property tax is a big chunk of that. Our next source of revenue is revenue sharing, so that's why it's -- I think it's extremely important to be very$ conservative with that number. ~ So, I want to talk a little bit about property tax; since that;is the big bulk of our -- of our Genera! Fund revenue. This graph shows you -- it's- kind of squished. It didn't look so squished on my computer.- But what this graph is showing you is what -our base is, that line that just generally goes up, that three percent, and, then, what we have been drawing from new construction starting in 2003°and peaking in 2007. Our new construction portion of revenue that we got from -- from property taxes just kept going up and, then, starting in - 2008 it just kept going down. ~ This- is some history on our levy rate and our taxable value history. I went back to °2003 for -the taxable value history, but as far back as I have that like to the mid '90s there fins never been a decrease in the taxable value until this current drop starting in'2009. So, what that drop-did -- if you go down to the second chart, which shows a City of Meridian .levy rate history, that automatically -- that drop in the taxable value, because it was °the denominator, automatically forces the levy rate Meridian City Council -Pre-Council Meeting August 25, 2009 Page 5 of 13 up. So, if you look back to 199:8 you see our levy rate is about the same as it was now and, then, not really very much' change in that levy rate to3the last ten years. You can see where it gradually goes down in those years where the value goes up and, then, you can see where it goes up when the ~-- as.the value drops down. So, as long as the value continues to drop, the levy rate will go up and when,the value drops, the-levy rate will go down.. This is just a look at our General Fund revenue history sources. You can see the „other sources that we have talked about kind of at the bottom of the graph. They just kind of go along. They basically stay -- we have had some blips up in our revenue -sharing and so forth; but not a lot of change in those. They are pretty consistent. So; where we draw; our life blood is the property tax that -- that blew line on the graph. And since Development Services revenue and history, filing fees and other kind of basically have stayed about the same and, then, you can,see where the license and permit fees dropped. I just want to talk a little bit about impact fees. I'm not going ~to go through this whole square%~ here, but I just want to.draw your attention to the bottom number. What this graph basically does`is projects where we will be at'the end of next year. So, for Parks we are looking at that. If we take what- -- in what we projected, which, again, is very conservative, because of the low building permit projections, we haven't budgeted anything -new in Parks, but if we spend what we have already budgeted we will be at about 360,000 dollars. For police we haven't budgeted anything and we are looking ~at being about 300,000 dollars. And for fire we have budgeted -- we, need to repay the rural fire district' for their share of the ladder truck, so that will be about 305,000 dollars, after the share-that's allowable by impact fees. So, we are looking at them in 2010 with a.balance of only 211,000. So, all of those impact fee balances are down. So, now.<' I'm- just going to briefly go through the enhancement requests. I havedivided them' into base or personnel and operating and just capital. So, this graph shows you of 'those requests which you have from departments, what percentage is from each department: So, for fire we have a training instructor, three firefighters. -The police, some investigation software. Parks, the Kleiner Park maintenance and a recreation coordinator. For administration an accountant, and IT programmer, some intern .increase. An increase to the Valley Ride- Transit bus .route and a minimal amount for membership into Sage to facilitate grant administration. And if we look at the capital enhancement request, which are pretty low for the General Fund. They are only 550,000. We .have the vehicle to go with the training instructor. A K-9 dog. Parks -- Kleiner Park equipment, Heroes Park equipment, a shelter at Gordon Harris Park. Design for phase two of `the 8th Street Park and the Five.Mile Creek Way. And some -- basically, the IT is hardware, kind of server storage equipment and, again no -- the only capital-outlay that's been budgeted is .repaying rural fire for that fire truck or-impact fees. Then, the .other thing that we have done in this year's .budget is we have made some transfers to our savings account and `i think these -- kind of things are just things that have helped insure our strength and solvency and prevented us from having a a lot of ...problems the other cities have and that's by meeting our capital improvement needs through pre-planning and pre-saving. So, we have budgeted the transfer -= make a transfer of the Capital Improvement Fund of about 560;000. And we have- our new Public Safety Improvement Fund that we have budgeted the_three percent allowable tax base increase of 515,000. So, here is what the base for General Fund looks "like. This personnel and -operating at 26.1. million :and this is our final budget request for the t ,~ k Meridian City Council -Pre-Council Meeting August 25, 2009 Page 6 of 13 General Fund Fat 27 point -- or 26.7 million. And you can see the, big piece that police and fire are. Okay. To switch completely --;we can switch to the Enterprise Fund and that's the fund our business -side of the city that we account for water and sewer and funding by user size and we -- and I know we have talked about this a lot through the rate -- rate discussions, but we have the operations side and that's the .revenue cost associated with usage and operations: Budget consists of personnel and operation cost to provide customers water, sewer, and construction side, which is constructing capital infrastructure through connection fees. So, the 2010 Meridian Enterprise Fund new revenue we have at 19.7 million, which this is probably conservative, because this was done before the new rate increase- was in place, so we just -- we didn't take that into effect when this was done. And, then, the bottom graph shows the total fund sources, because we are still using some fund balance to finish those capital projects, so that bottom "one. with that red pie piece shows you the total revenue we are drawing on. And, again, history of the Enterprise Fund revenue, so you can see connection fees have definitely decreased. Our other income kind of comes and goes and some of that •~ is like sale of water meters that just is an in and out. We have an expense and a revenue, so it goes down when building is down. And, then, our utility sales that just are kind of plugging up there. So,* here is their -- their enhancement request and I'm not going to read every one of the Enterprise Fund, but their Enterprise base enhancement request is 2.5, with 54 percent of that being the, waste treatment and 43 percent of that being the water. So, pretty much water and wastewater treatment. This is-more. 1 think everybody has this on a handout, so -- their near capital enhancement request of 5.7 million, you can see 76 percent of that is wastewater treatment, so that's the big piece of it. And, again, I'm not going to` read through each of these enhancements. So, this is their total operating and personnel request at -18.5 million. With wastewater treatment being the big piece of that. And ,this is their total budget, including the carry forward at 33 point -- about 33.9 million. And this is -- we have looked at this piece before. Each year when we do this we kind of look at this piece and this is the base operating compared to the operating revenue and we talked a lot about this this year in trying to get the revenue to match.. up toy the base and we can see that now it looks like we are going in the right direction in 2010 and, as I said, our 2010 revenue projections are probably -- are probably pretty, conservative. So, water utility accounts in the prior ..period increased -- or in the current period increased from .67 percent and in the current period they:,increased 2.3 percent -- or lasf year they'increased 2;3 percent. And, then, again, this is looking at the construction revenue and our budget of capital. outlay and, of course, as we know the revenue has gone down and we saw during our growth period as the construction projects went up and now they are kind of -- they are starting to come back down again. So, that is the end of my presentation. Are there,-any questions? t De Weerd: Council, I would also say that at our directors meeting today we did- talk about some of this in terms of `where we had. an expense that is offset by a grant, a donation; or a gift and how we can start in our transparency section on our website, how we can show those are offset by revenues. I think we are all going to take a stab at how we can capture some ofithose -$ those different line items on that -- in that report that is q • 1 ! , Meridian'City Council =Pre-Council Meeting y August 25, 2009. Page 7 of 13 p _ f , not reflected in the revenue manuals, so you have a better picture of it. Boy, this is really loud. So any questions from Council- on ttie presentation? Rountree: I have none at this time. De Weerd: Okay. It is a public hearing and so- I will ask is, there anyone in our public. who would like to make comment or ask questions at this point? No? Council, any questions for staff or our directors? ~: - i Rountree: Madam Mayor, you brought up the topic and I certainly was thinking about. it, because we don't .have it in a transparent document, but approximately how many dollars are we looking at, grants and gifts;• in this budget I know at one time in one of the workshops that I have forgotten. Stump Stacy. , Kilchenmann: No. The grants is 352,000 and the .police grant is about 150,000 -- 120,000..-- ~: De Weerd: 125,000. - - ,, Kilchenmann: One twenty-five. And, then, like the state of the city is about- 18,000. The youth group is about 4,000. And the art commission usually -- they have been -- they got about four or five thousand. We have a couple other grants, like the energy grant. I think that's like 600,000 it's in the works. We haven't actually budgeted that one „ yet, because we~-don't knowahat we have gotten it. Rountree: Does that 300-,000 include the -- I think the two CDBG -- Kilchenmann: Yes. We have 352,000 budgeted for that. Rountree: Okay. Kilchenmann: Now,, we have like fire, they. get -- they probably get five to ten~thousand dollars in grants. We don't always budgetit if we don't know for sure, we just have you do an amendment. Rountree: So, we are looking. at potentially a million dollars? Kilchenmann: Uh-huh. 'Rountree: ~ Okay. Kilchenmann: I would say a million to a million two. Rountree: Thank you. Zaremba: Madam Mayor? .. .~ , Meridian City Council -Pre-Council Meeting , August 25, 2009 t , Page 8 of 13 " ~~ , ` ~# De 1Neerd: Mr. Zaremba: fiit, F:ti Zaremba: I'm just wondering how auditors would want that to be accounted for. Is there any way to attach into the normal budget as an appendix or something like that? ,.~ ;i. Kilchenmann: We would ~-- we do -- oh, you want -- you mean the details? ~ ti Zaremba: Yeah. ~. `~ 3. Kilchenmann: We have ,-- we can give you the detail. It's in our financial- statements. Is that what you mean? Or do you mean -- ~` ~~ Zaremba: I m just thinking if an auditor were auditing`all the money,that passes through our hands. --" '~ ° i ''±Kilchenmann: 4Uh-huh. Which they'do. ~~ ° Zaremba: That's included. So,~°how do we report that? .~ ~~ Kilchenmann: In our financial statements: k l: Zaremba: Okay." Kilchenmann: Yeah. If ,you look at your monthly financial statements you will find it in there. ~' t f~ .. Zaremba: Okay. I thought I had seen it, but I just wasn't -- ~~' Kilchenmann: Yeah. It's in each department and we are talking doing a summary for it is what the .Mayor came"up with. You just look at one page and you can pick those out. Just be able to' look at one page. But it -- they are all in our financial statements. Yeah. Zaremba: Thank you. ,~ ~ , ,, De Weerd: Any other questions? Thank you, Stacy. I know we have already said it and, you know, Todd lost alot -of hair over this last budget, but we appreciated all -- all of the work. I know a lots of°thought-went into where we could Grim and appreciated all of the work that went into'$this year's budget... Like every year, but we sharpened our pencils. Anything further`? t: , Rountree: I have nothing on that item.. l: De 1Neerd: Okay:'' Todd? ", } ~ j~F F ~~ :. "~ #, a ~! ~. 3s ,~ t c~ ,. .. ,. - w Meridian City Council- Pre-Council Meeting August 25, 2009 s' `Page 9 of 13 ~ ~. Lavoie: I appreciate the: compliment on,the budget year. We did work hard with the team:. I'm glad you guys appreciate it. We are happy with the results. Madam Mayor, Council, I'm going to go~over.the fiscal year 2009 amended budget. You have-been given the pamphlets that I'm going to show you. I'm going to go over the beginning" budget and, then, items I'm going to concentrate on are the amendments. So, the amendments have been`ipresenteds,to you throughout the,last ten months of the fiscal year, so they 'should seem somewhat familiar to you.. The first slide shows that the original budget that we proposed was 80 million dollars. We have actually reduced our budget throughout the fiscal year with amendments. down 3.4 million. So, we are proposing a fiscal year 2009 amended budget of-76.8 million dollars. ~ Next slide here shows the expenditure .part to'r the amended budget. Again, this breaks it down by personnel and operating: Then, the bottom line, again, it shows that expenditures do match our revenues at 80 million, beginning reducing our expenditures by 3.4 million, with a proposed 76.8 million. `This slide here is a quick snapshot of the three previous... slides, breaking it dowr~by the"three major funds that we report on. You can see we listed the beginning or'`the original budgets within the second .column. It shows the amendments throughout the fiscal year 2009 and, then, that will get you to the final budget that we are here today presenting to.you. So, the General Fund we are asking to reduce the budget by.Y2.5 million, which is a 7.54 reduction. Enterprise Fund we are ~. looking at reducing that 4..4 percent down to 38 million.. Again, cumulative -- be reduced down to "76.8' dollars, which is a 4.3 percent reduction. Again, all changes from amendments that we have proposed to you throughout the fiscal year, they are-- a few items of the larger items that we are bringing up to you that affected the amendments `* for the reduction for increase of -- we.had amendment for City Hall construction of 1.15 million. What. Stacy wash talking about earlier, °grants, we amend those as we'receive them, so there is CDBGgrant,expense right there and we also have revenue, which negates that is a zero expense to the city. We acquired some park land this year for 600,000. Did _- some construction on Heroes Park. Utility billing, we had a new employee. Some others expenses and the big effect to the amendment was carry forward. We actually reduced our capital carry forward by about seven million dollars. Hence, the .reduction in, the overall budget from 80 million to 76 .million. And this is a comparison from what Stacy just promoted to you -- proposed to}you for the fiscal. year 2010 budget'of 65 million dollars. And the final budget of 76 million. So, you can see that from fiscal- year '09 to '10 the city has done its best in trying to reduce the budget.... We are actually asking for 15 percent reduction in our overall budget from 76 million dollars~to the 65 million dollars: And with that I'If try. to make it quick and painless. for you. I will stand-for any questions on the fiscal year 2009 amendments. ~~ De Weer`d: Council, any questions for Todd? ._ '' Rourtree: I have.none: y~' .. °: De Weerd: Thank you, TTodd. Okay. Again, I would ask if there" is any comment, testimony, desire by any member in our audience? ,~ - Bird:. Madam Mayor? ~ ` ... ~~; t ~ ~; ~,. t i ~ 4'. ~ .. ~. 1 Meridian City Council -Pre-Council Meeting '? August 25, 2009. st Page 10 of 13 , [,t v f ~. De Weerd: Mr. Bird: ~~ Bird: Seeing none, I m~ve we close°the public hearing on the fiscal year budget -- budget amendment. E Rountree: Second. ,, ~3 De Weerd: Motion and as second to close the public hearing on Item No. 3. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. ~. De Weerd: Mr. Nary, does Cou#ncil need to ask for a resolution or -- Nary: Ordinance, Madam Mayor. ,~ De Weerd: An~ordinanc Okay. _ . ,= P F, m Rountree:. Madam Mayor? 3_ ~ , De.Weerd: Mr. Rountree .~ ~~ ~ Rountree: A question on the ordinance. Do we need an ordinance for the amendment as well? Nary: Yes,,sir. - ,~ 'Rountree: Madam.Mayor? ~; i De Weerd: Yes.. ': ~~ , Rountree: I move that the Council approve the budget amendments, revenues, and expenditures for fiscal_ year 2009 in the amount of 76,801,514 dollars and have an ordinance prepared toahat effect. r. Bird: Second. igF S 4 °De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you, please, call roll. ~ ~ ... Roll-Call: Bird, yea; Rouritr`ee, yea; Zaremba, yea; Hoaglun, yea. } De Weerd: All ayes. Motion carries. w yq~ f ! r MOTION CARRIED: ALL AYES. ~; I r~ .? ~' . ~ ~ ' ;~ ~~ ' , ' Meridian City Council -Pre-Council Meeting August 25, 2009 {~ r Page 11 of 13 I~ ~t F ~%~ f ' Rountree: Madam Mayor? De Weerd: Mr. Rountree: x . '' Rountree: I move that Council tentatively 'approve the proposed revenue and expenditures, projects fo'r 2010, in the amount 65;076, 673 dollars and follow, that with the appropriate ordinance. ~ .' Bird: Second. De Weerd: It's been moved and second -- t~ Zaremba: Madam~Mayor? j De Weerd: Mr. Zaremba `~" , I° Zaremba: Just as discu"scion, ~ t would like to add that what you said in appreciating what the Mayor has donein leading this budget effort and what the Finance Department a has done. °I very much appreciate'.that~~all the departments get -- department heads get together' and kind of vet~each other's enhancements and when they bring if to us it's a document that= has a lot of thought already behind it and that certainly makes our job easier of trying to interpret everything that's in there and knowing that. it's been through a pretty good vetting process before we even see it, I appreciate all of that and appreciate all the work that went into it. 3ff . t' De Weerd: Thank you.. ,,t ~, l Rountree: Madam Mayor, I echo those comments to the Finance Department. It's not a week long event,e it's becoming a year long event and another month from now we.can start again. But thank you for yourhard-work. De Weerd: Thank you: So, Item No. 4 is an Executive Session. ~. I~ , Rountree: We didn't vote'on that ordinance. 3' De Weerd: Sorry.. ~~ Bird: We won't have, a b ~ dget. :j De Weerd: You're right. ~~ ~ . F. i .. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carries. I ~~. 4 .. u ~.# °~ Meridian City Council -Pre-Council Meeting August 25, 2009 Page 12 of 13 J MOTION CARRIED: ALL AYES. r ~. Item`4: Executive:Sessioii per Idaho State Code 67-2345(1)(f) - (to consider and ad'viseits legal representatives in pending litigation); De Weerd: Item 4 is a, change to our agenda, which was an Executive.Session. I would entertain: a motion. , • Bird: Madam Mayor? .( f De Weerd: Mr. Bird. fi Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f). 4 i Rountree: Second. F De Weerd: I have a motion and a'second. Madam Clerk, will you, please, call roll. Roll=Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. z De Weerd: All ayes. ~'t 3 MOTION CARRIED: AL -AYES. EXECUTIVE SESSION: ~t ~~ A .Rountree: Madam Mayor a . r t De Weerd: Mr. Rountree: ;~ ' Rountree: I move that we{ come out of Executive Session. r 4 Bird: Second. h r, ~ , a De Weerd: I have a motion and a. second to be come out Executive Session. Alf those in favor say aye. All ayes`. Motion carried. i MOTION CARRIED: ALL AYES. De Weerd: We are at;~the end of our pre-council meeting. Do I "have a motion to adjourn? E Rountree: So moved. Bird: Second. ' r , r, f ~~ ~ .. ~' ~`. '. 1~ ~ ., r Meridian City Council -Pre-Council Meeting ~ August 25, 2009 ' Page 13 of 13 ~ ~ ~ . ~, De Weerd: All those in favor? All ayes. Motion carries:- F , ~; ~ . MOTION CARRIED: ALL AYES. t= MEETING ADJOURNED~AT 7:08 P.M. k3 ~ .7 ~3 (AUDIO RECORDING'"ON FILE OF THESE PROCEEDINGS) g~~.~ MAYOR T M De WEEIRD~~~'~"~~~~ ~:,,, DATE APPROVED ~'° 1 TFo r ~TE T: ~• SEAL Jl~YCEE . 'HOLMAN, CITY CLERK ''~• COUNTY . .~ ~~//~~rrrrrri'rlFtl~~~~~`\\` r w ~ # . r~ ~ r t~ L m g: r ~,. r r; '~ ro E~ . F ~: f 3 }~' r ` I' ~~ . G. r ,.~ i. " `' f: r r[r: !' yp[t[ ,F .. .. !' ~^ 3 ~e I ~ " t F j ~ ~ a -~ gppj~ a ' 't 1 4J ~. ~ .~.. ~' , August 21, 2009 Pre-Council MERIDIAN CITY COUNCIL MEETING AUgUSt 25, 2009 APPLICANT ITEM NO. 3 REQUEST Public Hearing -- 2010 Fiscal Year Budget and 2009 Fiscal Year Amendment AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Public Hearing for consideration of an amendment to the 2009 fiscal year budget by appropriating additional monies received by the City of Meridian, said hearing to be held at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, at 6:00 p.m. on Tuesday, August 25, 2009. CITY of MERIDIAN FY2009 PROPOSED BUDGET FY2009 FY2009 FY2009 Total Approved Proposed Proposed REVENUES Revenues Amendments Budget GENERAL FUND Property Tax revenue 17,231,000 17,231,000 Other Sources 8,190,736 $ 400,330 8,591,066 Development Services 3,210,500 3,210,500 Police Impact revenue 120,000 120,000 Fire Impact revenue 510,000 510,000 Park Impact revenue 770,000 770,000 Fire Truck fund revenue - GENERAL FUND REVENUES 30,032,236 400,330 30,432,566 use of Parks Impact Restricted Fund Balance 1, 773, 946 1, 773, 946 use of Public Safety Reserved Fund Balance use of Fire Impact Restricted Fund Balance 18, 600 18, 600 use of Police Impact Restricted Fund Balance 18, 600 18, 600 use of Development Svc Reserved Fund Balance 327,311 327,311 use of General Fund $ Unrestricted8alance 1,352,741 2,928,154.39 1,575,413 TOTAL GENERAL FUND 33,523,434 (2,527,824 30,995,609 CAPITAL IMPROVEMENT FUND Interest Revenue - Transfer In $ 1,000,000 1,000,000 use of Capital Improvement Fund Balance 6, 431, 938 $ 115, 000.00 6, 316, 938 TOTAL CAPITAL IMPROVEMENT FUND 6,431,938 885,000 7,316,938 ENTERPRISE FUND Water & Wastewater revenues 17,433,960 $ 980,000 18,413,960 use of Enterprise Fund balance 22, 863, 684 $ 2, 741, 719 20,121, 965 TOTAL ENTERPRISE FUND 40,297,644 (1,761,719) 38,535,925 TOTAL REVENUES 80,253,015 3,404,544 76,848,472 Total Approved Proposed Proposed EXPENDITURES Expenditures Amendments Budget GENERAL FUND Personnel 8 Operating Administrative Offices 3,317,039 $ 1,754,214 5,071,253 Admin carry-forward appropriation 187,979 187,979 Police Department 10,331,665 $ 44,136 10,375,801 Fire Department 6,797,849 $ 13,949 6,811,798 Fire Department -Impact Fees 449,415 449,415 Parks Department 2,192,227 $ 34,730 2,226,957 Development Services 3,647,542 $ 96,415 3,743,957 Development Svc carry- forward appropriation 96,415 96,415 TOTAL GENERAL FUND OPERATIONS 27,020,131 $ 1,943,444 28,963,575 Capital Outlay Administrative Offices 530,317 530,317 Admin carry-forward appropriation 323,260 $ 4,632,498) (4,309,238) Police Department 241,500 $ 20,220 261,720 Police Department -Impact Fees - $ (5,053) (5,053) Police carry-forward appropriation 267,400 $ - 267,400 Police carry-forward appropriation -Impact Fees 18,600 $ (325) 18,275 Fire Department 1,029,950 $ 18,721 1,048,671 Fire Department -Impact Fees - $ (5,053) (5,053) Fire carry-fonward appropriation 11,400 $ (724) 10,676 Fire carry-forward appropriation -Impact Fees 18,600 $ (325) 18,275 Parks Department 246,559 $ 746,451 993,010 Parks Department -Impact Fees 770,000 $ (601,192) 168,808 Parks carry-forward appropriation 562,702 $ (13,931) 548,771 Parks carry-forward appropriation -Impact Fees 1,773,946 $ 139,305 1,913,250 Development Services 4,850 4,850 Development Svc carry- forward appropriation 230,896 $ (136,863) 94,033 addition to Dev Svc reserved fund balance - addition to General Fund balance - addition to Police impact restricted fund balance 120,000 120,000 addition to Fire impact restricted fund balance 60,585 60,585 addition to Parks impact restricted fund balance - - addition to Public Safety reserved fund balance 292,738 292,738 TOTAL GENERAL FUND CAPITAL OUTLAY 6,503,303 $ (4,471,269) 2,032,034 TOTAL GENERAL FUND EXPENDITURES 33,523,434 $ 2,527,825) 30,995,609 CAPITAL IMPROVEMENTS FUND Personnel 8< Operating Administrative Offices - Capital Outlay - Administrative Offices $ 885,000 885,000 Carry-forward appropriation 6,431,938 6,431,938 addition to Capital Im rovement Fund balance - TOTAL CAPITAL IMPROVEMENT FUND EXPENDITURES 6,431,938 885,000 7,316,938 ENTERPRISE FUND Personnel & Operating Water & Sewer 20,414,829 $ 921,485 21,336,314 Carry-forward appropriation 111,676 111,676 Capital Outlay - Water & Sewer 2,883,134 $ (219,354) 2.663,780 Carry-forward appropriation 16,888,005 $ (2,463,850) 14,424,155 addition to Enterprise Fund balance - TOTAL ENTERPRISE FUND EXPENDITURES 40,297,644 $ 1,761,719 38,535,925 TOTAL CITY of MERIDIAN EXPENDITURES 80,253,015 $ (3,404,544) 76,848,472 Expenditure of the monies will be in accordance with the provisions authorized by the amendment of the budget. Publication dates of the notice of the Public Hearing are the 3rd and 17tH ,~. August, 2009 in the Valley Times. .~~p~~pt~~'t,='~I . th ~~~ ~pRP_ ~Rq ~'r Dated this 29 day of July, 2009 -; .~ ~o o ~~ Fo y i' ~~ ~~, e_ M Jaycee Holmans,~ Cit~r. ClePk"'p ~' ~°a ~ ~ ccoa%O` ©~ Notice of Public Hearing Proposed Budget for Fiscal Year 2010 City of Meridian, Idaho A public hearing, pursuant to Idaho Code 50-1002, will be held for consideration of the proposed budget for the fiscal year from October 1, 2009 to September 30, 2010. The hearing will be held at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho at 6:00 p.m. on Tuesday, August 25, 2009. All interested persons are invited to appear and show cause, if any, why such budget should or should not be adopted. Copies of the proposed City budget in detail are available at the City Hall during regular office hours (8:00 AM to 5:00 PM, weekdays). City Hall is accessible to persons with disabilities. Anyone desiring accommodation for disabilities related to the budget documents or to the hearing, please contact the City Clerk Office, 888-4433 at least 48 hours prior to the public hearing. The proposed FY2010 budget is shown below as FY2010 proposed expenditures and revenues. City of Meridian FY2010 Budget Notice Revenues Property Tax Other Sources Total Revenue Expenditures Personnel and Operating Administration Fire Police Parks Total Personnel and Operating Capital Administration Fire Police Parks Total Capital Total Expenditures Transfers Capital Improvement Fund Public Safety Fund Other Transfers Total Transfers FY2008 FY2009 FY2010 Actual Original Budget Proposed $ 15,679,063 $ 17,231,000 $ 18,566,705 $ 9,679,219 $ 7,817,874 $ 7,245,803 $ 25,358,282 $ 25,048,874 $ 25,812,508 $ 3,166,852 $ 5,133,759 $ 4,980,607 $ 5,894,151 $ 6,737,771 $ 7,425,365 $ 8,715,442 $ 10,207,033 $ 10,516,497 $ 1,811,097 $ 2,163,960 $ 2,468,498 $ 19,587,541 $ 24,242,524 $ 25,390,967 $ 60,771 $ 1,304,019 $ 831,906 $ 88, 702 $ 1,041, 350 $ 139, 295 $ 318,447 $ 508,900 $ 560,500 $ 132,507 $ 670,802 $ 569,253 $ 600,428 $ 3,525,072 $ 2,100,954 $ 20,187,969 $ 27,767,595 $ 27,491,921 $ 559,495 $ 515,000 $ 10,897,347 $ (1,776,205) $ (1,427,064) $ 10,897,347 $ (1,776,205) $ (352,569) Total Expenditures with Transfers $ 31,085,316 $ 25,991,390 $ 27,139,352 (Use)/Addition of Fund Balance $ (5,727,034) $ (942,516) $ (1,326,844) Impact Fund - 07 FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Fire $ 525,115 $ 500,000 $ 210,000 Police $ 127,066 $ 120,000 $ 48,000 Parks $ 1,101,288 $ 780,000 $ 510,000 Total Revenue $ 1,753,468 $ 1,400,000 $ 768,000 Expenditures Personnel and Operating Fire $ 35,476 $ 469,415 $ 325,071 Police $ - $ - Parks $ 2,995 $ - Total Personnel and Operating $ 38,471 $ 469,415 $ 325,071 Capital Fire $ 419,598 $ 18,600 $ - Police $ 325 $ 18,600 $ - Parks $ 1,100,871 $ 2,683,305 $ 1,430,847 Total Capital $ 1,520,795 $ 2,720,505 $ 1,430,847 Total Expenditures $ 1,559,266 $ 3,189,920 $ 1,755,918 Transfers $ - $ - $ - Total Expenditures with Transfers $ 1,559,266 $ 3,189,920 $ 1,755,918 (Use)/Addition of Fund Balance $ 194,202 $ (1,789,920) $ (987,918) Public Safety Fund - 08 FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Fire Police Total Revenue Expenditures Personnel and Operating Fire Police Total Personnel and Operating Capital Fire Police Total Capital Total Expenditures Transfers $ 1,109 $ - $ - $ - $ - $ - $ 1,109 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (515,000) Total Expenditures with Transfers $ - $ - $ (515,000) (Use)/Addition of Fund Balance $ 1,109 $ Special Revenue Fund - - 20 $ 515,000 FY2008 FY2009 FY2010 Actual Ori ginal Budget Proposed Total Revenue $ 114,141 $ 372,862 $ - Total Personnel and Operating $ 109,753 $ 362,423 $ 343,598 Total Capital $ 799 $ - $ - Total Expenditures $ 110,552 $ 362,423 $ 343,598 Transfers $ - $ - $ - Total Expenditures with Transfers $ 110,552 $ 362,423 $ 343,598 (Use)/Addition of Fund Balance $ 3,590 $ 10,439 $ (343,598) FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Building Revenue $ 3,503,643 $ 3,025,500 $ 1,996,250 Other Revenue $ 230,780 $ 185,000 $ 130,000 Total Revenue $ 3,734,423 $ 3,210,500 $ 2,126,250 Expenditures Total Personnel and Operating $ 2,802,978 $ 3,229,534 $ 2,010,991 Total Capital $ 12,291 $ 332,161 150,000 Total Expenditures $ 2,815,269 $ 3,561,695 $ 2,160,991 Transfers $ 230,771 $ 418,007 $ 115,259 Total Expenditures with Transfers $3,046,040 $ 3,979,703 $ 2,276,250 (Use)/Addition of Fund Balance $ 688,382 $ (769,203) $ (150,000) Capital Improvement Fund - 55 FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Total Revenue $ 66,521 $ - $ - Expenditures Total Personnel and Operating $ 202,003 $ - $ - Total Capital $ 17,002,972 $ 6,431,938 $ 755,976 Total Expenditures $ 17,204,976 $ 6,431,938 $ 755,976 Transfers $ (16,376,031) $ - $ (559,495) Total Expenditures with Transfers $828,945 $ 6,431,938 $ 196,481 (Use)/Addition of Fund Balance $ (762,424) $ (6,431,938) $ (196,481) Enterprise Fund - 60 & 62 FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Water/Sewer Sales Other Sources Total Revenue Expenditures Personnel and Operating Utility Billing Public Works Water Wastewater Total Personnel and Operating Capital Utility Billing Public Works Water Wastewater Total Capital $ 11,683,171 $ 12,703,960 $ 16,485,900 $ 12,765,114 $ 4,730,000 $ 3,277,100 $ 24,448,285 $ 17,433,960 $ 19,763,000 $ 609,808 $ 692,057 $ 772,043 $ 1,717,299 $ 2,206,060 $ 2,417,862 $ 4,510,117 $ 6,555,409 $ 6,402,569 $ 5,725,121 $ 9,832,137 $ 8,755,132 $ 12,562,345 $ 19,285,664 $ 18,347,606 $ - $ 169,050 $ - $ 23,760 $ 66,123 $ 7,000 $ 2,334,908 $ 4,084,180 $ 3,623,730 $ 9,656,949 $ 15,334,429 $ 10,589,934 $ 12,015,617 $ 19,653,781 $ 14,220,664 Total Expenditures $ 24,577,963 $ 38,939,445 $ 32,568,270 Transfers $ 5,247,913 $ 1,358,197 $ 1,311,804 Total Expenditures with Transfers $ 29,825,875 $ 40,297,642 $ 33,880,074 (Use)/Addition of Fund Balance $ (5,377,590) $ (22,863,682) $ (14,117,074) Total Budget -All Funds FY2008 FY2009 FY2010 Actual Original Budget Proposed Revenues Total Revenue $ 55,476,228 $ 47,466,196 $ 48,469,758 Expenditures Total Personnel and Operating $ 35,303,092 $ 47,589,560 $ 46,418,234 Total Capital $ 31,152,903 $ 32,663,456 $ 18,658,441 Total Expenditures $ 66,455,994 $ 80,253,016 $ 65,076,674 Transfers $ $ $ Total Expenditures with Transfers $ 66,455,994 $ 80,253,015 $ 65,076,673 (Use)/Addition of Fund Balance $ (10,979,766) (32,786,819) $ (16,606,915) The proposed expenditures and revenues for fiscal year 2009 have been tentatively approved by the City Council and entered in detail in the Journal of Proceedings. Please Publish 3~d and 17th of August, 2009 D ted this 29th day of Jar; 2{30 ~ak~t ~. Holman -City Clerk ~3, ~, M~ N U r"i ~ 1' O tii' .t'~ y, tit;':? T 1 s'~ ~O ~~'~dNT`~ , ~ . , i, ~. .r ~ Interoffice Memo ~~ 08125/2009 To: Mayor & City Council From: Accounting Manager, Todd Lavoie x Ref: FY2010 Budget and FY2009 Budget . , Action Needed: s 1. Council to tentatively approve the proposed revenues and expenditures for Fiscal Year 2010 s. $65,076,673 y (Sixty-Five Million Seventy-Six. Thousand Six Hundred and Seventy-Three Dollars) 2. 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O ~ N m O ~ O ~A CO N CO ti (D ~ CO N ~ . .~ ~ Q ~ C ^ ' W ~ ' ~ ~ ~ fA E,9 EA EA b9 EA b9 r ~ Y (~ ~ ~ C ~ ` ~ N U O O ~ ~ C W ~"" ~ m ~ j ; C N ~ G ~ t0 N ~ =~ ~ ' O O 5 C , C ~ f C ~ ~ LL `~ ~ ~ }' a~i ~ ~ ca °x ~ o U ~ oc ~ a v w ~ :- r -1~ ~ o ~ I- "~ o ~ H 0 I- 0 H ,~ to w Q O (A ~ X ~ o ~ ~ 6 E n w ~. i w t } ~ ~' .. v, O O t. ~"'J x ;~ ~ .. ~ M W ~ e k ^ W ~ ^1 ^ W }r i.. ~' .. ~_ ~ ^ , W ~_ e O ~ V / ~ N Z _ ~ U N .~ R 0 0 ~ w Y `r fJ x i c ,. ~.~ ~~~IV.7E~ AUG 2 5 2009 c4~'~~~- CITY OF MERIDIAN FY2010 crnrc RKSOFFfCE 3 BUDGET HEARING 6~ Mayor -Tammy de Weerd + Council President- Charlie Rountree Council Vice President - David Zaremba Council -Keith .Bird „ ~ Council - Brad Hoaglun Definition of Common Budget' Terms ~ Budget Base -Personnel and operating expense. Also refers to the initial budget prepared for the new year ` stripped of one-time. enhancements, line items adjusted for any unused expenditure amounts, and actual wages. O Ordinal Budget - Budget approved before amendments Final Budget -Last budget approved including .amendments ~ ~ ~~ Carry Forward -Amounts for capital or operating projects not completed in the year budgeted so added onto the new budget request. Previously we carried forward only capital, this year we arelcarrying forward $1+ million .dollars in operating. . ~ Transfers - Moving amounts from one fund to another fund or department to better reflect the actual cost of the .~ ..particular activity. Transfers have.become increasingly complex for the. City: g 1 t: M1 *M. T c,,~...,y .. ~.., ~ 1 w~, r .. .y "':"s . ~~> o , ..~ ?> 'z A ~` ~~~~~~~ Transfer Summary @a FY2009 Expense Comparisons can be confusing. ® Transfers to the Capital Improvement Fund went through Administration and Public Works Operating Expense increasing their operating expense substantially for FY2009. z ~I V1/e now show transfers as a separate line below personnel, expense, and capital outlay so true cost of the department before transfer will. be reflected. ® 50% of Finance, IT, HR, Construction Manager to Enterprise Fund 0 15% of Mayor's Office to Enterprise Fund ® City Hall cost split with all departments in building according to square footage ®3 Planning FTE to General Fund Other Government 0 25% of the City Clerks Office to Planning ® 50% of the Legal Department to Planning .Budget Process -Revenue Projection • Completed by Mid-April for Fiscal Year Starting October 1, 2009 • Combination of ; ` , -History -Current Actual (first six months} ` Aw -Economic Forecasts (worst; likely; best) -Gut Feeling s ~, _ . { ;` 2 FY2010 Revenue Forecast • Development Growth will be at or below FY2009 levels. • Interest rates will remain near zero. • State Revenue Sharing (sales tax) will decrease - consumer spending remains flat. Projected FY2010 Total City of Meridian Revenue $48,469,758 Misc General Other Utility Fund Revenue Govern Rev j Franchise Fees Development Sharing \ General Fund Utility Services Connections /Impact Fees General Fund ees r ~r ~ t ,, c \ ~ _ F y Utility Sales Property Tax 3 Building the "Base" Budget • Remove all one-time items • Build multi-year trend. reports sand review each line item with Departments and Mayor • Adjust wages and salaries and positions to current actual ~~ a ,. e ~. FY2010 Base Budget • Suspend employee merit program 4~ • Eliminate almost all business meal and meeting expense • Eliminate employee incentive and non- S' uniform clothing • Trim line items. • Some Frozen Positions 4 5 Trial Olycf Ntrici~FYA10(~ital adq~r~g c~,yr~,~d~~saa i • ~"~, c~-a~a,:, ~°°° ~, ~ ~~ ~n ~~ ;; vwP Operating Carry Forward $1,226,688 Capital Carry Forward $12,326,160 6 ~~ City of Meridian Total FY2010 Budget Request Compared FY2009 Original Budget Request $30,000,000- _- p FY2010 Budget $25,000,000 , ~ Orginal FY2009 Budget $20,000,000 $15,000,000 $1Q,000,000 - --_ $5,000,000 $0 '.r - _ Personnel Operating New Capital Carry Carry Forward Forward Operating Capital FY2010 over FY2009 Changes ® Personnel ($1.7 million dollar increase) ®$600,000 Fire (4 FTE, $200,000) ® $209,000 IT/Finance (2.5 FTE) ®$164,000 Parks (2 FTE) ®$260,000 Police Step Plan Annual Increase ®$210,000 1.5% Increase City Employees ®Operating ($4 million dollar decrease) ~ $4.5 million dollar transfer in FY2009 from Enterprise Fund to CIP Fund ® Building Inspector Cost Down When Revenue Down 7 General Fund 4 The City's general fund is used to provide services such as public safety, parks and recreation and building inspections. The largest component of the General Fund is Public Safety, it is 70% of the City's General Fund personnel and operating budget including Development Services and 76% of GF Base excluding Development Services. 4 64% of the General Fund revenue is from property tax revenue. (property tax finalized in October) Restricted revenue sources include impact fees (restricted by statute), and Development Services revenue (restricted by the City Council) Development Services Fund History "~ Initially Building Department and Planning Department -Added Street Lights and Code Enforcement in FY02 and Removed them in FY08. t Added Economic Development in FY04 In FY09 moved City dues like Treasure Valley Transit ($100,000) out of Planning to the General Fund *~ FY09 Estimated Possible Expense Coverage of Revenue Drop of $500,000 to $600,000) in General Fund '~ FY2010 included an automatic personnel transfer of $257,341 from Development Services to General Fund (3 Core Planning FTE) FY2010 includes projected General Fund Expense Coverage of $37,000 + 50% of Legal and 15% of City Clerk transferred to Planning Department Projected FY2010 City of Meridian General Fund Revenue $28,706,758 General Fees Franchise Fees 2% Impact Fees 5% Other 3% ~ 3°/ Other Govern ~ k' Development Service Fees Property Tax 7% 64% Tohal RnpeiiyT~c Retierx~e li~li9hbng NlewCor>strt~ction Pbrtia~ $ao,ooa,ooo ~z~oo,ooo $~e,oogooo $~s,oogaoo ~zoog0oo $~~~ $~aoo,aoo $1,5UOi000 $1g0oo,o00 $Q000,000 $1,000,000 ~5~,~ $4,000,000 X00,000 ~,~~ ~ ~ F1RXi F1104 F1106 F1~06 Fllff! Fl'OB F110B E~ FY10 9 E7,ooo,ooo,ooo 56,000,000,000 Es,ooo,ooo,ooo S a,ooo,000,000 53.000,000,000 Ss,ooo,ooo,ooo 31,000,000,000 Ea FV03 FV04 FVO6 FY06 FV07 FYOfi FY09 Est FY10 City ofMeridian Levy Rate History o.ooaooo i, 0.003500 ; 0.003000 ~ ~ 0.002500 0.002000 ; 0.001500 ~---_- .~__T_-....~.T___~____...__- ___. __. 0.001000 0.000500 o.oooooo _. _ - -- _-_ _ _ e a o ~ ti ~ a 5 0 ~ ~ A O O O O O O O O O O O O City ofMeridian General Fund Revenue History $zo,ooo,ooo -- 518,000,000 $16,000,000 $14,000,000 512,000,000 $10,000,000 $8,000,000 ~ $6,000,000 $4,000,000 $2,000,000 $0 t Property Tax I -~ InterGovemmental -,k-- Impact Fees ', Franchise Fees -f- Fees and Other Actual Actual Actual Actual Est FY2009 Budget FY2005 FY2006 FY2007 FY2008 FY2010 10 City ofMeridian Taxable Value History City of Meridian Development Services Revenue History $s,ooo,ooo $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 Actual Actual Actual Actual Est FY2009 Budget FY2005 FY200s FY2007 FY2008 FY2010 PARKS IMPACT FEE REVENUE Fund Balance 9130/2008 $1,424,936 Estimated Revenues FY2009 $683,383 Estimated Ex enditures FY2009 $750,000 Fund Balance 9/30/2009 $1,358,319 PARKS DEPARTMENT BUDGETED TO SPEND Bud eted not S ent FY2010 Renaissance Park Construction Season's Park Construction Hero's Park Construction $722,394 Kiwanis Park Construction $0 Settlers Park Youth Baseball $85,930 Settlers Park Construction $237,446 Borup Property Construction $7,403 Adventure Island $3,202 William Watson Neighborhood Park $257,970 Kleiner Memorial Park Park Land Purchase Account $194,265 TOTAL Ex enditures $1,508,610 $0 9/30/2009 Fund Balance $1,358,319 Budget not Spent $1,508,610 FY2010 Budgeted Expenditures $0 FY2010 Bud eted Revenue $510,000 Pro' Available Balance at 9130/2010 $359,709 11 POLICE IMPACT FEE REVENUE Fund Balance as of 9/30/2009 $ 229,856 Estimated Revenues FY2009 52,998 Estimated Waived Revenue (17,800) Estimated Ex enditures FY2009 13,228 Fund Balance 9/30/2009 $ 251,826 FIRE IMPACT FEE REVENUE Fund Balance 9/30/2008 $ 515,595 Estimated Revenues FY2009 372,680 Estimated Waived Revenue (99,416) Estimated Ex enditures FY2009 482,563 Fund Balance 9/30/2009 $ 306,296 FIRE DEPARTMENT IMPACT FEE ELIGIBLE PROJECTS Bud eted not S ent FY2010 Reimburse Rural Fire Ladder Tiuck at 31 % 305,071 TOTAL Expenditures $ - $ 305,071 9/30/2009 Fund Balance 306,296 Budgeted not Spent - FY2010 Budgeted Expenditures 305,071 FY2009 Budgeted Revenue 210.000 Projected Fund Balance at 9/30/2010 $ 211,225 POLICE DEPARTMENT IMPACT FEE ELIGIBLE PROJECTS Budgeted not Spent FY2010 Budget TOTAL Expenditures $ - $ - 9/30/2009 Fund Balance Budgeted not Spent FY2010 Budgeted Expenditures FY2010 Budgeted Revenue 251,826 - - 48,000 Projected Fund Balance at 9/30/2010 $ 299,826 12 General Fund General Services Provided for on a Non-Fee Basis -Base Enhancement Requests FY1D10C~,~FudBse6iiaioe~tetl~}~s ~,~~ • Fire -Training Instructor ($109,071) • Fire - 3 Firefighters ($303,943) • Police -Criminal Investigations Software ($8,039) General Fund General Services Provided for on a Non-Fee Basis -Base Enhancement Requests F1AlOG~~d Fuid8~ee6ta~aretl~c}e~s $1,'kQ708 C~~ Adtin '[P~o Fre 6P/ • Parks - Kleiner Park Maintenance ($171,965 & 1 FTE) • Parks -Recreation Coordinator ($70,413) • Admin -Accountant ($78,874 split w/Enterprise Fund) • Admin - IT Programmer/Intern Increase ($103,151 split w/Enterprise Fund) • Admin - VRT Bus Route ($15,000) • Admin -SAGE membership dues ($3,000) Ftiioe 'P/o ~~ 13 General Fund General Services Provided for on aNon-Fee Basis - Capital Enhancement Requests • Fire -Vehicle for F~~~E~FUi~aC~~6'~13~1e~ Training Instructor ~~-~~ ($34,000) • Police - K9 ($9,000) Parks - Kleiner Park Equip ($166,000) (~'s'~1Adti'i ~ ~ Parks -Heroes Parts; 2'/0 ,~~ ~/ Equip ($118,250) 0 Parks -Gordon Harris Park Shelter ~ I i ($48,887) Parks - 8'h St Park Design Ph #2 !. ($54,913) ~_~ Parks -Five Mile 7 ~ Creek Pathway i , ! ~' ~ ~ $50.175 ~. i 'b ~ ~ ,I ~~ '; ~ r ! I~~~~ ~~~~, Administration - a Information Technology ~ Pals ($50,000) 7~~0 General Fund Transfer to Savings Insuring Future Financial Strength and Solvency Meeting Public Safety and Other General Fund Capital Needs Through Pre -Planning • Capital Improvement Fund - $559,495 • Public Safety Capital Improvement Fund - $515,000 (3% allowable tax base increase) 14 FY2010 General Fund Base Request Wth Enhancernerrts - $26,216,814 General Adrrin Developrrerrt 13% Services g% ~ Pdice ao°i° ~,~~ '~ Parks i 9°i° Fre 30% Total FY2010 General Fund Budget Request $26,768,334 General Admin Development 13% Services Police g~~ 39% ~ fi \ M, '1'4~~ 1y q:~ Parks 11% Fire 29% 15 Enterprise Fund • Fund is used to account for the business functions of the City - those activities that be funded by user charges. Water Sewer • Two components within the overall umbrella of providing utility services ~ The operations side - the revenue and cost associated with water and sewer usage. The operations base budget consists of personnel and operations cost needed to provide customers with water and sewer. ~ The construction side -the revenue and cost associated with constructing capital infrastructure such as sewer and water line, wells and the wastewater treatment plant. Projected FY2010 City of Merid lan Enterprise Fund New Revenue 519,783,909 Sewer Misc Fees_Inte re st Waler Uaa9a G onnacUOn Fees A'~ ~~• Salan Water 8 "°1 - -~ _ 3I Gonn ~ ~-~~- '-- 3 s.weru:age sal. a7 is Budgeted FY2010 City of Meridian Enterprise Fund Sources of Revenue 524,334,492 Uaa of Fund Balance Waler Usage 19% Sales Interest - ~_ 28°e M isc Fe,. ~ \ 3% Sew Gonn coon Fe g e ° Water Sewer Usage Connection Fasa ~- Sales 38°. 4% 16 City of Meridian Enterprise Fund Revenue 18,000,000 tUtility Sales -~ Interest Income 16,000,000 -~-Connection Fees 14,000,000 '; 1 Other - 12,000,000 _ -_ --- -- - _-- 10,000,000 ! 8,000,000 -- ---- __ __ 6,000,000 -__ -_ _ - -- - 4,000,000 --- - 2,000,000 -r 0 Actual Actual Actual Actual Est Budget FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 Enterprise Fund Fee Supported Utility Services -Base Enhancement Requests • PW - Utility Collections System Modeling Software ($32,400) • Surface Water/Storm water Consulting ($50,000) General Fund • ArcGIS Server Purchase ($43,500) • Aerial Photography ($10,000) • Water -Radio Read Meter Replacement ($465,000) • Ground Water Master Planning ($458,000) • Software Licenses ($7,000) 17 Enterprise Fund Fee Supported Utility Services -Base Enhancement Requests FYdJ10 Erfia~ise Fird Bye Eri~oaYet ~ $2,SaSi1 • Water - Backflow Testing Contract Labor ($75,000) • WWTP -Consulting Various($185,000) • WWTP -Master Facility Plan - $550,000 • Lift Station Repairs ($50,000) • Collection System Repair ($250,000) • Software Support ($16,900) Enterprise Fund Fee Supported Utility Services -New Capital Enhancement Requests FYm10Erta{zise FuidC~ital6iianereri5 v~ .,e, v~..m Tre~tet ~~• • Water- Ground Reservoir ($550,000) • Water -Waterline Extensions ($205,000) • Water -Well Rehabilitation ($150,000) • Water -Urban Renewal - ($200,000) • Water -Well #29 Construction ($90,000) 18 Enterprise Fund Fee Supported Utility Services -New Capital Enhancement Requests FY~10Erfiapise FixdC~l6tlanareis ~4~"~~~ V1tla •soi V1~.~ Tie~trret 7~/° • WWTP - Land Acquisition ($700,000) • WWTP -Sewer Line Extensions ($300,000) • WWTP -Urban Renewal ($234,090) • WWTP -Lab Equipment ($17,750) • WWTP -Reclaimed Water Booster Station ($1,375,000) • WWTP - Maint and Upgrades - ($180,000) • WWTP - Primary Clarifier ($550,000) • WWTP -Reclaimed Water Service Lines ($950,000) • WWTP - Predesign Pipeline Replacement ($75,000) Total FY2010 Enterprise Fund Operating and Personnel Request With Enhancements $18,580,652 I ~I PW ' Wastewater Administration Treatment _ ____ 18% 46% ~ ~~~ is ~ i 6 ~+rl ~C Water 36% 19 City of Meridian Enterprise Fund Total Proposed FY2010 Budget - $33,880,075 PW Administration Carry Forward 10% Capital 29% Water 19% T 'i ~~ ,~~~ .. ~ _ ,~ ~k~'+,_ New Capital 17% Wastewater Treatment 25% Operations Revenue and Base • The base budget includes the personnel and operating cost incurred to keep the sewer plant and the water department operating on a day to day basis. (removed capital transfer to CIP from operating in FY2009) • Water utility accounts increased about 1.67% in the period June 2008 to June 2009. In contrast during the corresponding time period from 2007 to 2008 accounts increased about 2.3%. Enterprise Fund Utility Sales and Operating Revenue 520,000,000 518,000,000 ~- Ets,ooo,aao tBase Budget ~' Eta,ooo,000 '~-Operating Revenue ._. _._. __ _ __ Et2,°oo,ooo Eta,ooo,900 58,000,000 --- - 56,000,000 ~ Ea,ooo,ooo Ez,ooo,ooo Eo ~~ Actual Actual Actual Actual Actual Actual Actual Budget Budget FY02 FY03 FY04 FY05 FY08 FY2007 FY2008 FY2009 FY2010 20 Construction Revenue and Budgeted Capital Outlay ^ Waterlines ^ Sewer lines r Wastewater Treatment Plan Lift Stations ~ Wells ~ Reservoirs Enterprise Fund Capital Projects Revenue and Budgeted Capital Projects E25,000,000 - - - - __._ -Capital Projects ' E 20,000,000 Revenue ---- ------ -- - -Capital Projects E15,000,000 ,. Budget _ ___ _ _ __ __ E1o,ooa,ooo - ~ i E5,000,000 - ~- ~ Actual Actual Actual Actual Actual Actual Actual Budget Budget FY02 FY03 FYOd FY05 FY06 FY2007 FY2008 FY2009 FY2010 Prepared by the City of Meridian Department of Financial Management and Planning For More Information call City Hall at 888 - 4433, email us at kifchens(a~meridiancity.orq or check out our City of Meridian website at ~vww.meridiancity.orq -Finance Department 21 jZECEIVED AU6 2 5 ?ppg CITY OF MERIDIAN. PROPERTY TAX HISTORY : CITY OFC4T$ m~,tax, - CITYCLERKS OFFICE Calendar Maximum City of Meridian Percent Meridian Year Homeowners Exemption Taxable Value Change Tax Levy Percent Change 2009 $104,471 $5,500,000,000 -8.69% 0.003370253 26.24% 2008 $100,938 $6,023,261,990 3.56% 0.002669721 -5.12% 2007 $89,325 $5,816,364,506 28.24% 0.002813912" -6.64% 2006 $75,000 $4,535,595,873 34.01% .0.003014075 -3.07% 2005 $50,000 $3,384,525,684 0.003109519 2009 Levy W/O 3% Base Increase 0.003291771 WEST MERIDIAN RESIDENCE ~~ ~~ ~ Auu ~ ~ 2009 ~, CITY OF GCf~ «, clnr cLS~KS o~ ~ cs Calendar Valuation Total Percent Allowable Meridian Meridian Tax Total Ada County Year Valuation Land Improvement Valuation Change HO Exemption Tax W/O Base Inc Property Tax 2009 $87,000 $181,100 $268,100 -25.55% $90,550 $598.39 $584 Not Available 2008 $100,900 $235,700 $336,600 -5.91% r $100,938 $629.15 $2,464.34 2007 $97,800 $258,700 $356,500 16.66% $89,325 $751.81 $2,707.60 2006 $77,000 $220,100 $297,100 6.09% $75,000 $669.43 $2,430.40 2005 $60,500 $218,500 $279,000 $50,000 $712.08 $3,255.26 OLD TOWN MERIDIAN RESIDENCE Calendar Valuation Total Percent Allowable Meridian Meridian Tax Total Ada County Year Valuation Land Improvement Valuation Change HO Exemption Tax W/O Base Inc Property Tax 2009 $59,500 $67,600 $127,100, . -16.92% $33,800 $314.44 $307 Not Available 2008 $65,000 $83,600 $148,600 0.00% $41,800 $285.13 $77g,gg 2007 $65,000 $83,600 $148,600 21.60% $41,800 $300.53 $252.96 2006 $54,000 $62,500 $116,500 26.09% $31;250 $256.95 $637.40 2005 $32,200 $53,900 $86,100 $26,950 $183.93 $840.32 SOUTH MERIDIAN RESIDENCE Calendar Valuation Total Percent Allowable Meridian Meridian Tax Total Ada County Year Valuation Land Improvement Valuation Change HO Exemption Tax W/O Base Inc Property Tax 2009 $73,200 $180,200 $253,400 -14.09% $104,471 $501.93 $490 Not Available 2008 $102,000 $187,100 $289,100 -7.16% $100,938 $502.34 $1,967.66 2007 $99,600 $210,200 $309,800 10.36% $89,325 $620.40 $2,234.38 2006 $64,800 $212,900 $277,700 16.92% $75,000 $610.95- $2,218.08 2005 $60,000 $170,700 $230,700 $50,000 $561.89 $2,568.64 NORTH MERIDIAN RESIDENCE Calendar Valuation Total ~ Percent Allowable Meridian Meridian Tax Total Ada County Year Valuation Land Improvement Valuation Change HO Exemption Tax W/O Base Inc Property Tax 2009 $62,300 $199,100 $261,400 -21.12% $99,500 $545.64 $533 Not Available 2008 t: $89,000 $227,600 $316,600 -18.32% $100,938 $575.76 $2,17g,g2 2007 $100,000 $274,600 $374,600 6.43% $89,325 $802.74 $2,643.84 2006 $78,800 •$271,700 $350,500 54.01% $75,000 $830.38 $2,536.56 2005 $63,000 $98,200 $161,200 $49,100 $348.58 $3,229.66 _~ CITY OF'MERIDIAN ~~ CITY COUNCIL ` PUBLIC HEARING SIGN-UP SHEET DATE August 25, 209 ITEM # 3 PROJECT NUMBER 2010 Fiscal Year Budget and 2009 Fiscal Year' v~ PROJECT -NAME Amendment PLEASE PRINT NAME FOR AGAINST NEUTRAL CITY OFGGfE ,~ A August 21, 2009 Pre-Council MERIDIAN CITY COUNCIL MEETING August 25, 2009 APPLICANT ITEM NO. 4 REQUEST Executive Session per Idaho State Code 67-2345(1) (f) - (to consider and advise its legal representatives in pending litigation) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Date: Phone: