HomeMy WebLinkAboutProfessional Service Agreement with HDR Engineering for Ten Mile Interchange Specific Area Plan Scope of WorkAGREEMENT
FOR
PROFESSIONAL SERVICES
THIS AGREEMENT, made this 20th day of June 2006, by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and HDR Engineering, Inc.
hereinafter referred to as "CONSULTANT", whose business address is 412 E. Parkcenter Blvd,
Boise, ID 83706-6659.
1. Scope of Services: CONSULTANT shall perform all services, and comply in all
respects, as specified in the document titled "Ten Mile Interchange Specific Area
Plan Scope of Work" a copy of which is attached hereto as Exhibit "A" and
incorporated herein by this reference, together with any amendments that may be
agreed to in writing by the parties. This agreement includes all of the basic scope of
work, plus tasks 2.1, 2.2, 2.3, and 2.9 as defined in Exhibit "A." Any additions or
changes will require a formal amendment to this agreement.
2. Time of Performance: This agreement shall become effective upon execution by
both parties, and shall expire on December 15, 2006 unless extended in writing prior
to expiration.
3. Indemnification and Insurance: CONSULTANT shall indemnify and save and
hold harmless CITY from and for any and all losses, claims, actions, judgments for
damages, or injury to persons or property and losses and expenses caused or incurred
by CONSULTANT, its servants, agents, employees, guests, and business invitees,
and not caused by or arising out of the tortious conduct of CITY or its employees.
CONSULTANT shall maintain, and specifically agrees that it will maintain,
throughout the term of this Agreement, liability insurance, in which the CITY shall
be named an additional insured in the minimum amount as specified in the Idaho Tort
Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance
shall not be deemed a limitation of the covenants to indemnify and save and hold
harmless CITY; and if CITY becomes liable for an amount in excess of the insurance
limits, herein provided, CONSULTANT covenants and agrees to indemnify and save
and hold harmless CITY from and for all such losses, claims, actions, or judgments
for damages or liability to persons or property. Additionally, CONSULTANT shall
maintain Workers Compensation Insurance, in the statutory limits as required by law.
CONSULTANT shall provide CITY with a Certificate of Insurance, or other proof
of insurance evidencing CONSULTANT'S compliance with the requirements of this
paragraph and file such proof of insurance with the CITY. In the event the insurance
minimums are changed, CONSULTANT shall immediately submit proof of
compliance with the changed limits. Evidence of all insurance shall be submitted to
the City Clerk with a copy to Meridian City Accounting, 33 East Idaho Avenue,
Meridian, Idaho 83642.
PROFESSIONAL SERVICES AGREEMENT -page 1 of 5
4. Independent Contractor: In all matters pertaining to this agreement,
CONSULTANT shall be acting as an independent contractor, and neither
CONSULTANT nor any officer, employee or agent of CONSULTANT will be
deemed an employee of CITY. The selection and designation of the personnel of the
CITY in the performance of this agreement shall be made by the CITY.
5. Compensation: CONSULTANT shall be compensated for professional services
pursuant to and specified in attached Exhibit "B." Not more than $70,000 of fees
shall be incurred prior to October 1, 2006.
6. Method of Payment: CONSULTANT will invoice the City of Meridian Accounting
Department at 33 East Idaho Avenue, Meridian, Idaho 83642 directly for all current
amounts earned under this Agreement at the end of each month or upon completion
of the scope of services. The CITY will pay all invoices within thirty (30) days after
receipt.
7. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
City of Meridian
Attn: Keith Watts
33 E. Idaho Avenue
Meridian, Idaho 83642
HDR Engineering, Inc.
Attn: Miguel Gaddi
412 E. Parkcenter Blvd.
Boise, ID 83706-6659
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
8. Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to
any other relief as maybe granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed
to be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
PROFESSIONAL SERVICES AGREEMENT -page 2 of 5
9. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder
shall constitute a breach of, and a default under, this Agreement by the party so
failing to perform.
10. Assignment: It is expressly agreed and understood by the parties hereto, that
CONSULTANT shall not have the right to assign, transfer, hypothecate or sell
any of its rights under this Agreement except upon the prior express written
consent of CITY.
11. Discrimination Prohibited: In performing the Services required herein,
CONSULTANT shall not discriminate against any person on the basis of race,
color, religion, sex, national origin or ancestry, age or disability.
12. Reports and Information: At such times and in such forms as the CITY may
require, there shall be furnished to the CITY such statements, records, reports,
data and information as the CITY may request pertaining to matters covered by
this Agreement.
13. Audits and Inspections: At any time during normal business hours and as often
as the CITY may deem necessary, there shall be made available to the CITY for
examination all of CONSULTANT' S records with respect to all matters covered
by this Agreement. CONSULTANT shall permit the CITY to audit, examine, and
make excerpts or transcripts from such records, and to make audits of all
contracts, invoices, materials, payrolls, records of personnel, conditions of
employment and other data relating to all matters covered by this Agreement.
14. Publication, Reproduction and Use of Material: No material produced in
whole or in part under this Agreement shall be subject to copyright in the United
States or in any other country. The CITY shall have unrestricted authority to
publish, disclose and otherwise use, in whole or in part, any reports, data or other
materials prepared under this Agreement.
15. Compliance with Laws: In performing the scope of services required hereunder,
CONSULTANT shall comply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
16. Changes: The CITY may, from time to time, request changes in the Scope of
Services to be performed hereunder. Such changes, including any increase or
decrease in the amount of CONSULTANT's compensation, which are mutually
agreed upon by and between the CITY and CONSULTANT, shall be incorporated
in written amendments to this Agreement.
PROFESSIONAL SERVICES AGREEMENT -page 3 of 5
17. Termination: If, through any cause, CONSULTANT, its officers, employees, or
agents fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of this
Agreement, falsifies any record or document required to be prepared under this
agreement, engages in fraud, dishonesty, or any other act of misconduct in the
performance of this contract, or if the City Council determines that termination of
this Agreement is in the best interest of CITY, the CITY shall thereupon have the
right to terminate this Agreement by giving written notice to CONSULTANT of
such termination and specifying the effective date thereof at least fifteen (15) days
before the effective date of such termination. CONSULTANT may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONSULTANT under this Agreement
shall, at the option of the CITY, become its property, and CONSULTANT shall
be entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
Notwithstanding the above, CONSULTANT shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONSULTANT, and the CITY may withhold any payments to
CONSULTANT for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONSULTANT is determined. This provision shall
survive the termination of this agreement and shall not relieve CONSULTANT of
its liability to the CITY for damages.
18. Construction and Severability: If any part of this Agreement is held to be
invalid or unenforceable, such holding will not affect the validity or enforceability
of any other part of this Agreement so long as the remainder of the Agreement is
reasonably capable of completion.
19. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
20. Applicable Law: This Agreement shall be governed by and construed and
enforced in accordance with the laws of the State of Idaho, and the ordinances of
the City of Meridian.
21. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
PROFESSIONAL SERVICES AGREEMENT -page 4 of 5
CONSULTANT
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CITY OF MERIDIAN
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WILLIAM G. BERG, JR., CI Y ~L,
PROFESSIONAL SERVICES AGREEMENT -page 5 of 5
Exhibit A
Scope of Work
Ten Mile Interchange Specific Area Plan
Scope of Work
Basic Scope for Ten Mile Area Specific Area Plan (Fee: $ 65,000)
The following scope associated with Phases 1-IV represents the basic project scope as presented in proposal excluding
preparation of the Market Analysis and Design Guidelines. Optional tasks are outlined in Task 2.
All specified dates are assuming a Notice to Proceed is issued no later than June 21 S~, 2006
Phase I -Basis for Planning - Existing ~ Future Conditions
Task 0 -Administration
Task 0.0 Project Guide
HDR and all team members will initiate the project including setting up project files, preparing budgets, and
preparing schedules. to order to ensure consistency among team members and the City of Meridian
requirements, HDR will prepare a "Project Guide" for the Ten Mile Interchange Specific Area project. This
document is the basic plan for execution of the project. Information incorporated in the document will include:
• Client contacts, including names, addresses, phone and fax numbers and a-mail addresses.
• Project team, including names, addresses, phone and fax numbers and a-mail addresses.
• Team member responsibilities.
• Media communications and protocol.
• Scope of Work.
• Budgets by task.
• Schedule.
• Deliverables.
• File Index.
• Other information necessary to the project team to have a clear understanding of the work and their
respective responsibilities.
The Project Guide is an active document, to be updated as necessary throughout the life of the
project.
Deliverable: Project guide (PDF).
Task 0.11nvoicing and Progress Reports
Monthly progress reports will be prepared and submitted with each invoice. They will be submitted to Steve
Siddoway/Matt Ellsworth. Miguel Gaddi will prepare the invoices and progress reports. Each invoice will
show all labor and direct expenses included for the period. Internal project memos completed by the team
will be included with each progress repo~nvoice to document progress. Monthly calls or meetings will be
held between the HDR PM Mark Sawyer and City PM Steve Siddoway to ensure project coordination and
resolution of any project issues.
City Responsibilities: The City is responsible for reviewing all internal memos, documents, and deliverables
submitted and providing comments to HDR within 7 days of receipt. The timeframe for comments is important to
ensuring that the team is getting critical feedback and can maintain the schedule. If comments are not received,
the materials shall be assumed to be accurate.
HDR Responsibilities: HDR will prepare internal memos or summaries for each task. Internal memos are not
assumed to be final documents. They are prepared for internal communication purposes and as documentation
to assist in final plan preparation. As a result, they should not be distributed.
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Deliverable: Monthly Progress Reports (PDF).
Task 0.2 Meeting Announcements and Materials
HDR will prepare all meeting materials and announcements, public notice/events ads, agendas, etc., (up to 4
press releases at logical times during the process are included) and provide copies to the City in pdf and WORD
format. Printing and distribution and any advertising costs are the responsibility of the City.
Deliverable: Meeting and event materials and announcements (PDF and WORD).
Task 1-Ten Mile Interchange Specific Area Plan
The development of the plan will be conducted in 4 phases. The process is outlined in the flow chart below.
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June July August September October November limber
2008 ZOOd 2u08 2008 2008 2008 2008
PHASE I PHASE II PHASE III PHASE IV
Basis for Planning seals ibu'Ca~aborafron Charrette Basis forActan
~ Vision, Ooets. ,t <,
.~ Existing 8 Future E tlg the 8cenarlo Refining Adoption
Conditions 5~~gldere ~evalopm~M the Preferred ,~ ~ F S
& Selection 01' Plan r .'$ Implementation
Preferred
Plan
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Web posting, web comment form, media releases, web blog, web survey
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Task 1.1.1 Meeting with City Staff (July 7~^)
HDR will hold a meeting with City staff. The purpose of the meeting is to address general coordination issues.
Task 1.1.2 Kick off Meeting (July 7~)
HDR will hold a meeting with City staff, and representatives from ACRD, ITD, and COMPASS. The purpose of the
kick-off meeting is to:
Develop a preliminary list of issues that will influence development of the plan -including, but not limited to,
continuity and compatibility of land uses, transitional areas, transportation, and infrastructure services.
Identify key stakeholders and conduct stakeholders analysis.
Review potential data sources and discuss data coordination requirements.
City Responsibilities: The City is responsible for providing meeting space and inviting and ensuring the participation
of all City staff and officials important to completing the work described in Task 1.1.1 and 1.1.2.
Task 1.2 Analyze, Review, and Develop Base Level Information and Projections (July -October)
HDR will develop a background analysis in order to prepare for charrette. The background analysis will incl~udTe~
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• Existing land uses and ownership patterns
Environmental conditions
• Infrastructure and services -existing and planned future service areas and facilities
• Transportation facilities -existing and proposed transportation facilities and transit routes
• Transportation system performance -Current and forecasted traffic patterns and trip generators, current and
forecasted volumes and intersection levels of service (data to be provided by COMPASS model runs with
updated population forecast provided by City of Meridian)
• Existing and ongoing plans and studies - Communities in Motion, Blue Print for Good Growth, City of Meridian
Comprehensive Plan, I-84 Corridor Plan, and others
• Design guidelines - inventory of existing city codes, zoning criteria and design guidelines.
City Responsibilities: The City is responsible for providing copies of all internal documents and information to the
project team including any available mapping/GIS data for the area.
Phase II -Basis for Collaboration -Engaging the Stakeholders
This phase will begin to engage the public and stakeholders in the development of the plan and identify key public and
stakeholder issues.
Task 1.3 Stakeholder Interviews (First two weeks of August)
HDR will conduct 10-15 one-on-one confidential stakeholder interviews with property and business owners,
community groups, and public officials. This task will be coordinated with the Ten Mile Interchange public
outreach being conducted by RBCI (Rosemary Curtin). The results of confidential interviews will not be shared
with the City of Meridian, but will inform the issues development and process for the charrette team. HDR will
integrate the results of the stakeholder interviews with the results of the public meeting and prepare an internal
memo for City review. In this way confidentiality of the responses will be maintained.
Task 1.4 Coordination Meetings (August 31 S~ & October 26"')
HDR will hold two coordination meetings that include the following participants: Mayor of the Ciry of Meridian,
City of Meridian Planning, City of Meridian Economic Development Office, City of Meridian Public Works
Department, Meridian Ciry Council, Meridian Planning & Zoning Commission, Meridian Chamber of Commerce,
Meridian School District, Ada County, ITD, ACHD, COMPASS, Idaho Smart Growth, Valley Regional Transit and
Ten Mile Interchange Design team representative. (This list will be revised during the stakeholders analysis at
the kick off meeting). The first meeting will be held as part of Phase II and will help establish ownership of the
project, coordinate ongoing projects, identify data gaps and identify resources that each agency can bring to the
process and contribute to the charrette event. The second meeting will be held in Phase IV, following the
charrette, and will help refine and test the details of the preferred plan. The consultant will prepare all meeting
materials and provide them to the City at least one week in advance of the meetings. All materials will be
provided in a pdf format to allow printing and email transmission to meeting participants.
City Responsibilities: The City is responsible for providing meeting space, sending the meeting announcement
and materials, and providing refreshments. A minimum of two City staff members will be required to attend the
meeting. The City is also responsible for identifying participants, contacting and securing the commitment of
participants, and reproducing and sending all meeting materials. The City is also responsible for updating City
officials throughout the process as they determine appropriate.
Deliverable: Meeting and event materials and announcements (PDF & WORD).
Task 1.5 Public Meeting (August 31 S~)
A public meeting will be held in early September. HDR will facilitate the meeting. The purpose of this meeting is
to introduce the project and begin the rigorous and iterative brainstorming and review cycle processes that will
serve as the basis for the charrette and will forge community participation.
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City Responsibilities: The City is responsible for providing meeting space, advertising the meeting, and providing
refreshments. A minimum of two City staff members will be required to attend the meeting.
Deliverable: Meeting and event materials and announcements (PDF & WORD).
Phase III -Charrette -Vision, Goals, Scenario Development & Selection of Preferred Plan
Task 1.6 Charrette Event (September 25"', 26"', 27"' & 28"' -Includes Task 2.3)
The three-day Charrette is the focal point of the process. During this time, residents, staff, elected officials,
stakeholders and other participating agencies will work with the Charrette team to produce an illustrative plan for
the development and growth of the Ten Mile Interchange Specific Plan Area. Working onsite and allowing public
access for almost 12 hours each day fosters public participation and the community's direct involvement in the
decision-making process. This is the point in the process that plan authorship by the stakeholders and the public
happens.
The Charrette team will include six consultant team members and at least three representatives from the City
Planning Department and one from the Public Works Department. The municipal representatives will be fully
integrated and actively work to help develop Charrette products. The Charrette will be held the last week of
September.
City Responsibilities: The City is responsible for providing Charrette space, advertising the Charrette, and
providing refreshments. A minimum of four City staff members will be required to participate in Charrette.
Deliverable: Meeting and event materials and announcements (PDF & WORD).
Charrette Day 1 -Visioning. Several visions of the Ten Mile Interchange Area will be developed by the
Charrette team based on the information gathered in Phases I and II. These visions will represent a series of
potential frameworks for the design and development of the area that will be tested during the public session in
the evening. The frameworks will integrate a variety of design, transportation, land use, and other development
components as a means of obtaining input and ultimately, affirmation concerning a preferred vision or framework
for development of the area. At the end of the first day, the Charrette team will ask for authorization from the
public and stakeholders to proceed with development of a series of three alternative design concepts based on
the preferred vision. Several detailed design issues such as building massing and orientation, architectural
elements, and land use mixes will be tested to determine preferences as part of the visioning process.
Charrette Day 2 -Design Concept Development. The Charrette team will begin development of three
alternative design concepts including the land use, urban design, transportation system, regulatory, and
infrastructure components based on the affirmed vision or design framework from Day 1. The process will
include an analysis of infrastructure elements and conformance with the market parameters identified in the
market analysis (if included as an optional task). Specific stakeholders will be invited in during the day to review
and refine the concepts being developed. The day will conclude with a public meeting where affirmation and
authorization will be sought to proceed with the evolution of a preferred design concept or elements of several of
the design concepts into a preferred plan for the Ten Mile Interchange Area. (Note: if Task 2.3-Additional Day
of Charrette-is funded, the Design Concept Development will take place on days 2 and 3of Charrette and the
following ifem (Development of Preferred Plan] would become day 4).
Charrette Day 3 -Development of Preferred Plan. In developing the preferred plan during the third day,
issues and elements will be tested with various stakeholders throughout the day to ensure acceptance and
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support. The preferred plan will include a proposed land use element, urban design element, and infrastructure
element. The preferred plan and its critical components will be presented to the public during the third evening
for confirmation and authorship by the public and area stakeholders.
Phase IV -Basis for Action -Draft Plan
Task 1.7 Draft Plan and Coordination Team Meeting (October -November)
HDR will prepare a draft plan based on the concepts developed and agreed on at the charrette. The draft plan
will be delivered the first week of November. The second meeting with the coordination team will be held on
October 26th to test the draft plan elements. The draft plan will be submitted for comment to the City in PDF and
WORD format. The plan will include two elements and a framework.
Deliverable: Meeting and event materials and announcements (PDF and WORD).
Land Use Element and Urban Design Framework
The land use element will help establish the organizational framework of the area, provide the basis for zoning,
and facilitate development of the area. The palette of specific land uses will be identified based on the market
analysis (if included as an optional task) and charrette. The appropriate transition of uses will be identified,
presenting a theme that establishes links to avoid creating defined separation between the new development and
the established community. Focal points of activity will be located based on the nature of existing uses, future
uses, and transportation/transit corridors to build a framework in which land uses will work in a sensible and
functional manner.
The land use element and design framework will establish a vision of the area through general guidelines for
setbacks, buffers, and amenities. The objective of the land use element will be directed toward the general
schedule of uses, the establishment of focal areas, and feathering of transitional areas. The urban design
framework will provide some diagrams and pictures that will clearly establish the general urban design vision for
the area.
Transportation Element
The project study area will be impacted by several actions taking place around transportation and land use. The
Ten Mile Road overpass over I-84 will be transformed into a fully directional interchange, effectively "opening up"
this area for development. While developers are currently interested in the property as is, the promise of an
interchange and the amount of pass by traffic it will generate has had a tremendous impact on the type and
intensity of proposed land uses in this project study area.
Much of the study area currently is undeveloped and as such has no roadway network. As concepts are
developed for land uses within the study area, roadway networks will be developed that support buildout of the
concepts and serve the transportation needs of the community. It is important that the transportation
infrastructure be able to support the land use proposed for the area. During this project, we will assess the
volumes of transportation demand that will be generated by each concept, assess the impacts to the
transportation network, and will make recommendations for the form and structure of the arterial and collector
network. This will include suggested lane configurations, capacities and form (i.e. stop controlled, signalized,
roundabout, etc). HDR will work with COMPASS staff to develop a sub area model for the project area that will
incorporate land use, employment, and facility type to generate anticipated traffic loadings by scenario. Turn
movements will be generated based upon trip attraction of the various land uses in developed scenarios.
The transportation element will include suggested distances between access points in various parts of the study
area and for roadway types, roadway connectivity throughout the study area, development types and densities,
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transit features like bus pull outs, potential station locations for Bus Rapid Transit (BRT) or light rail, as well as
planning and land use considerations for the development area as they affect the transportation infrastructure
and overall mobility within the study area.
Deliverable: Draft Plan (PDF and WORD)
Task 1.8 Final Plan (First week on December)
HDR will integrate all comments received from the City and finalize the plan for submission integrating any
comments received from the City. The final plan will be submitted in pdf and WORD format ready for printing.
Printing and distribution will be the responsibility of the City. All changes made during the adoption process will
be the responsibility of the City unless the Ciry elects an optional task for HDR to provide additional assistance in
the adoption process.
Deliverable: Final Plan (PDF and WORD)
Task 2 Optional Tasks
Key Enhancements (included in original proposal)
Task 2.1 Market Analysis (Fee: $ 5,400)
(as in proposal)
^ Review socio-economic variables, including demographics (gender, age, income, ethnicity household size,
etc.), psychographic lifestyle, and labor force.
^ Analyze commercial attributes, including permits (growth, density, value and composition), shopping malls
and commercial and retail composition, including Standard Industry Classification, sales volume, and
number of employees.
^ Identify market gaps, opportunities, and area of market saturation in the area and region.
^ Prepare market memorandum in PDF and WORD format.
^ The market analysis will be integrated into the planning process and plan.
Deliverable: Market Analysis (PDF and WORD)
Task 2.2 Urban Design Element (Fee: $12, 060)
(as in proposal)
The urban design element will have several layers. The broadest layer is community design: the design and
location of the public spaces, most importantly streets and sidewalks, parks and open spaces, edges between
public and private spaces and connectivity within and beyond the sub-area. The next tier is site design including
building locations in relationship to other buildings, the street, and the property edges; landscaping; parking
location and design; and buffers or setback to other properties. The most detailed layer is the design and shape
of structures. Factors to be considered are architectural style, massing, scale, height and fenestration. The
guidelines will reflect the preferences of participants in the charrette process. The urban design framework will be
highly illustrated and could provide adequate guidance for design review of proposal. The urban design element
will be fully integrated with the plan.
Deliverable: Urban Design Element included in Plans (PDF and WORD)
Other Enhancements (developed through scoping meeting with City staffl:
Task 2.3 Additional day and staff (expertise) at charrette (Fee: $10,000)
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Adding a fourth day to the charrette event and staff would provide better opportunity for public engagement and
will allow for a more comprehensive development of concepts and scenarios during the charrette event itself. The
additional time will also allow for additional technical feedback and technical validation of the scenarios being
developed.
Task 2.4 Economic Assessment & Fiscal Impact Study (Fee: $ 23,000)
HDR will assess revenue and expense impacts to the City of Meridian of each concept and make adjustments in
the preferred plan during charrette to incorporate and try to best meet the fiscal goals and performance
measures established by the City. The analysis will be conducted with a revenue and expenditure projection
model built for the City of Meridian. The model will be built in Excel and made available to the City as a revenue
projection and expenditure tool that can be used to identify the fiscal consequences of development proposals.
The model will consider all sources of revenue and all service expenditures of the City. The City will be
responsible for providing revenue and expenditure information to HDR. The effort will include one meeting with
appropriate City staff and officials to establish the goals and performance measures for new development.
Deliverable: Revenue and Expenditure Model for fhe City of Meridian with user guide (Excel, PDF, WORD)
Task 2.5 Assistance with Plan Adoption and Revisions (Fee: $ Time and materials)
HDR will assist the City will adoption of the plan including powerpoint presentations and materials preparation
and any final edits/revisions resulting from the adoption process on a time and materials basis. The estimated
costs of specific requests by the City will be quoted and agreed to bye email prior to beginning work.
Deliverable: As requested
Task 2.6 Enhanced Traffic Analysis (Fee: $22,000)
The enhanced traffic analysis would consist of a Synchro Model of the project study area. This is an iterative
process with the COMPASS Travel Demand Forecast Model whereby the outputs from the COMPASS model
scenario analysis is input into the Synchro model to give more detail about the traffic movements in the study
area, as well as giving things like optimal traffic signal timings, corridor progressions, LOS analysis, and being
able to produce visual models on an aerial backdrop that display the findings of the model graphically based
upon buildout of the project area.
This is a scientific, interactive, and iterative process, thus takes more time than appropriate for the speed of a
Public charrette process. This would be largely completed after the charrette, with the charrette output
informing the analysis. This output can be used widely in other transportation planning efforts in the immediate
vicinity, like the Ten Mife Interchange development project, as well as any corridor analysis needed for potential
widening of Ten Mile Road.
Outputs of the Synchro Analysis will include:
Expected "Opening Day" LOS
Future LOS
Optimal Signal Timings
Corridor Progressions
Graphic Display of Information (Skim Trees, Animations)
Task 2.7 Street Design Standards (Fee: $13, 000)
HDR team, City of Meridian and ACHD will meet three times during the development of the standards. The standards
will focus on the following components:
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^ Hierarchy of Street Types and Cross-sections
^ Gateways and Entries: Gateway markers maybe used to define a district. The design of the markers would be
coordinated with the materials and details of other elements in the city and would embody the characteristics that
identify the area. Attention will be given to the pedestrian and vehicular scale.
^ Sidewalks: HDR will assess various sidewalks configurations and designs (attached/detached from curb,
pedestrian path widths). Recommendations on preferred materials, patterns and colors will be included.
^ Intersection Design
^ Traffic Calming: Roundabout Design
^ Traffic Calming: Boulevard Street Design
^ Crosswalk Pavements: In commercial areas the crosswalk materials and pattern can bean important unifying
feature of the district.
^ Street Furnishings: Street furnishings such as seating, newspaper racks, bicycle racks, bollards, and trash
receptacles are important functional elements and amenities, especially in the commercial streetscape.
^ Street Trees: Trees give many benefits to the city. They supply shade, buffer wind, sun, and help clean the air
and reduce glare. Street trees are the most important tool for buffering people from cars. They create a
pedestrian space, make the street more comfortable and provide beauty year-round. Without street trees,
pedestrians are exposed to the sun and the car with little sense of comfort. On commercial streets, trees are the
most significant element that makes streets attractive to shoppers. Many factors affect design in commercial
streets, including the volume of pedestrians, the size and orientation of sidewalks, the distance from trees to
buildings, the visibility of facade and signs, and the speed and volume of vehicles.
^ Tree Location
^ Recommended Street Trees
^ Lighting: Lighting can play an important role in the character, function and security of a streetscape. Scale, style,
lighting effect, cost and maintenance affect fixture selection.
^ Spacing and Location: Locate lights as part of an overall system that organizes other street elements such
as trees, benches, and paving.
^ Style and Materials: Select lighting styles to integrate with the architectural or historical character of the area.
Deliverable: Street and streetscape Design Standards (PDF and WORD)
Task2.8 Design Guidelines (Regulatory Document) (Fee: $14,000)
Two meetings with area developers and other stakeholders will be held to discuss the translation of the plan into
design guidelines for the area. HDR will provide a document covering the following aspects: (applicability of each
will depend on the district types within the study area)
^ Building Placement Standards
^ Build-to and Setbacks Requirements
^ Ground Floor Requirement
^ Width Requirements
^ Height Requirements
^ Building Configuration Standards
^ Materials
^ Roofs
^ Parapets
^ Windows and Doors
^ Arcades
^ Towers
^ Parking
^ General Conditions
^ Dimensions
^ Parking Ratios
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Deliverable: Design Guidelines (PDF and WORD)
Task2.91ndustrial Lands Study and Assessment (Fee $ 5,000)
Existing land use for the Ciry of Meridian will be collected, measured and evaluated for light and heavy industrial
land usage, using a variety of sources such as real estate, transportation and environmental factors.
A comprehensive land use/parcel database and accompanying maps will be created (Access and ArcGIS
formats) of all parcels within the city of Meridian. Database fields and attributes will include the following
components:
• land status (vacant or developed)
• zoning
• water and sewer availability
• parcel information
• light- and heavy-industrial usage delineation.
A Marketing Needs /Opportunity Assessment will be conducted from previous and current light and heavy
industrial business growth and composition within the Ciry of Meridian, culminating with trends and
recommendations for types of businesses best suited for the study area.
Appropriation of existing land use inventory will be examined using a variety of criteria, such as:
• proximity to major transportation arterials (interstates, major highways, railroads)
• land characteristics (market demand, acreage, slope, fioodplain)
• availability of telecommunications and high speed Internet access
• environmental factors (pollution concerns, buffers, etc.).
Industrial land use suitability wilt be recommended based on the agreed upon criteria, culminating with
compatible and non-compatible light and heavy industrial recommendations.
The length of the project will span over a period of three months, covering the following meetings and
deliverables:
Weeks 1-3: Initial meeting to discern project outcomes and determine all parties involved (e.g.,
planners, public works, ACHD, Chamber, etc.).
Weeks 4-7: Presentation of current land use inventory and proposed criteria for light- and heavy-
industrialsuitability.
Weeks 8-11: Present initial draft, Record follow-up items for project incorporation.
Week 12: Formal presentation of final project. Presentation will include hardcopies of executive
summary, maps and databases.
All presentations will include MS Power Point files, GIS format maps (hardcopy and PDFs), and MS
Access Databases.
Deliverable: Industrial Lands and Market Analysis (PDF and WORD)
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HDR Engineering
Ten Mile Interchange Specific Area Plan
Project No.
Key No.
B: HDR DIRECT NON-LABOR CHARGES -TASKS 0 to 2 3 8 2 9 (Other Optional Tasks Not Included)
Note: These charges are already included in the Cost & Time Estimates and are not in addition
to the costs on that sheet.
REPRODUCTION
Plotting, Printing 8 Photocopying
REPRODUCTION TOTAL $1,300.00
Travel
Car Rental
Car Rental (Fuel)
Mileage
Lodging (Charrette)
Lodging
Meals (Charrette)
Meals (M&EI)
Air Fare (Charrette)
Air Fare (Denver to Boise)
Telephone
Long Distance Calls
Computer
Total HDR Project Hours
Miscellaneous Expenses
Printing for Newsletters (Internal drafts)
Postage for Newsletters
Postage, Express Mail
Room Rental for Public Meetings
15 days $50.00 = $750.00
100 gallons $2.20 = $220.00
500 miles $0.485 = $242.50
5 nights 2 person $100.00 = $1,000.00
6 nights 1 person $100.00 = $600.00
4 days 7 person $30.00 = $840.00
15 days $30.00 = $450.00
1 trip 2 person $500.00 = $1,000.00
3 trips 1 person $ 370.00 = $1,110.00
TRAVEL TOTAL $6,212.50
6 Months @ $30.00 = $180.00
634 hrs @ $4.10 = $2,599.40
COMPUTER TOTAL $2,599.40
$100.00
$0.00
6 Months @ $20.00 = $180.00
_ $0.00
MISC. EXPENSES TOTAL $280.00
HDR TOTAL $10,571.90
HDR Engineering
Ten Mile Interchange Specific Area Plan
Project No.
Key No.
C: TEAM MEMBERS RATES
HDR Members Hourly Rate
Project Manager
1 (Mark Sawyer) $34.61
QA/QC
2 (Steve Coyle) $75.75
Assistant Project Manager
3 (Miguel Gaddi) $26.50
Senior Transportation Planner
4 (Don Galligan) $45.50
Senior Community Planner
5 (David Robbins) $45.68
Planner /Landscape Architect
6 (Sara Hoeber) $25.73
Transportation Engineer
7 (Linda Mitchell) $27.00
Senior Landscape Architect
8 (Allen Howell) $34.60
Landscape Architect
9 (Christine Whittaker) $42.00
GIS / 3D Specialist
10 (Rick Lovel) $25.50
Accounting
11 (Zelma Miller) $27.60
Administrative Staff
12 (Lefty Frias) $19.75
Approved Rate 156.53%
Net Fee 9.00%
Subconsultants
Planning & Management Services
13 (Diane Kushlan) $85.00
LoGlStical Marketing
14 (Beau Webber) $85.00
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