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HomeMy WebLinkAbout2001 05-23Meridian City Council Meeting May 23, 20001 The regularly scheduled meeting of the Meridian City Council was called to order at 6:55 P.M. on Wednesday May 23, 2001 by Mayor Robert D. Corrie. Members Present: Mayor Robert Corrie, Tammy de Weerd, Cherie McCandless, Ron Anderson and Keith Bird. Others Present: Bill Nichols and Will Berg. Corrie: Okay. Starting over here at 5 minutes until 7:00 I will open the council meeting agenda for Wednesday the 23rd in the City Council Chambers. We will have roll call attendance by the City Clerk please. Item 1. Roll-call Attendance: X Tammy de Weerd X Ron Anderson X Cherie McCandless X Keith Bird X Mayor Robert Corrie Item 2. Adoption of the Agenda: Corrie: Okay. Council you have the agenda for adoption I believe this is the revised of 5-23-01. Any additions or corrections to that agenda? If not, I’ll entertain a motion for adoption. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we adopt the agenda for the regular City Council meeting as noticed. De Weerd: Second. Corrie: Motion made and second for the adoption of the agenda revised 5-23-01. Any further discussion? All those in favor say aye. MOTION CARRIED: ALL AYES Item 3. Department Reports: Public Works Department – Gary Smith: 1. Agreement for Professional Services, JUB Engineers – Sewer Analysis for Ten Mile Road Interchange Area: Corrie: Item no. 3 is department reports. First is on public Works Department Gary Smith, or I guess Brad Watson. Bird: Brad Watson. Watson: Thank you Mr. Mayor and Council Members. First item on the public works agenda is an agreement for professional services with JUB Engineers. It’s for a sewer analysis of the Ten Mile Road, I-84 area. Gary and I have had multiple meetings with the developer in that area. It sounds like his schedule is fairly quick in terms of sewer anyway. They’ve requested us to retain an engineer to look at interim and ultimate options to get the sewer out to that area. In Gary’s conversations with Mr. Durkin, the developer he indicated that he would reimburse the city for the cost of the study. The study would be with JUB, who did our master plan. They would do some more precise surveying and some cost opinions. Their proposal is on a time and material basis not to exceed $19,730.00. A copy of the agreement is enclosed with the packet that you hopefully got. Public Works recommends that the City Council award the agreement to JUB and get them under way. Are there any questions? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Brad, did Larry, -- he would have no problem signing an agreement and everything that’s stated here? Watson: Evidently, Gary faxed over the proposal to Larry and he faxed it back with a handwritten okay within 30 minutes. Bird: Good. I have no other questions. Corrie: Any other questions from Council? Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: Just a comment. Again I don’t like to get the cart before the horse and I always feel better if I have a signed contract. I would make this motion contingent upon first getting the signed agreement from Mr. Durkin that he would reimburse the city because in my opinion that’s the whole reason why we would be doing that at this point is for him. So, I would make a motion that we award the agreement for sewer analysis for Ten Mile Road interchange area to JUB Engineers on a time and material basis not to exceed $19730.00 contingent upon Dakota Company agreeing to reimburse the city for the cost of the study and authorize the Mayor to sign and the clerk to attest. Bird: I’ll second it. Corrie: Okay. Motion’s been made and seconded to approve the recommendation to the Council from the Public Works Department as the motion stated. Any further discussion? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: One clarification and I think Ron stated it pretty well. This motion might not but this is contingent upon a signed agreement, not agreeing to but a signed contract stating that. Is that not what you meant Ron in that? Anderson: Yes. That’s exactly what I’m saying, Keith. Corrie: All right. Let the record show, a signed contract with Dakota Company. Any further discussion? Hearing none, roll call vote Mr. Clerk. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES 2. Agreement for Professional Services, Carollo Engineers – Wastewater Treatment Plant Non-Potable Water System Analysis Corrie: Brad, second – Watson: Thank you Mr. Mayor and Council Members. Second item is an agreement for professional services with Carollo Engineers. It’s for a study at the Wastewater Treatment Plant for the non-potable water system. The non-potable water system is what comes out the tail end of the plant that’s disinfected and cleaned up. They use that throughout the plant for wash down and in some of the processes. They use it for the chlorination of the foaming problems that some of the processes, at least did have. Some of them still do have. That non-potable system was put in with the original plant and we’ve simply been extending these lines around the plant. It’s kind of a non-critical item that hasn’t had a lot of attention paid to it in all the expansion out there. This would basically be a mini master plan of that pumping and distribution system. John Shawcroft, the Superintendent has been bugging me about this for about 6 months. Evidently, they can only run about 1 spigot or hose down thing at a time before it kicks off. Carollo has done the de-watering facility out at the Wastewater Plant. They finished that up. They’ve done an excellent job. Their proposal is also on a time and material basis not to exceed $10,356.00 and a copy of that agreement should be enclosed with your packets. Again we recommend that the agreement be awarded to Carollo on a time and material basis not to exceed $10,356.00. Are there any questions? Bird: I have none. Corrie: Okay. Then I’ll ask for a motion on the recommended Council action from the Public Works Department. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we award the agreement for construction staking for the Wastewater Treatment Plant, non-potable water system analysis to Carollo Engineers on a time and material basis not to exceed the amount of $10,356.00 and to authorize the Mayor to sign and the City Clerk to attest. De Weerd: Second. Corrie: Okay. The motion’s been made and second for the recommendation of the Council from the Public Works as stated in the motion. Any further discussion? Roll call vote Mr. Berg. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES 3. Lease Agreement for Standby Generators at Wells No. 17 and No. 19: Corrie: Item No. 3. Watson: Thank you Mr. Mayor and Council Members. The third item is a lease agreement proposal. We solicited formal quotes to provide 2 stand by generators at well 17 and 19. I’ve put together another little memo today and passed it out before you came tonight. Hopefully you’ve got that in your pile of papers there somewhere. The water department and public works have been somewhat concerned about the possible black outs this summer. We have 4 wells that have permanent generators now. These 2 would obviously make 6. One would be in the high pressure zone. One in the low pressure zone. We solicited quotes from 3 different suppliers. The memo that I passed out tonight shows the results of those. Western States, we requested quotes on a per week basis because we don’t know exactly how long we’re going to need those. Western States submitted the low quote at $575.00 per week per unit. The other 2 were substantially higher. We estimate that those generators would be on site, could possibly be needed for a 16 week period. Basically from early June through the end of September. If that Western States quote was used, this would amount to $18,400.00 for the total lease. The second part of the equation is the fuel. Obviously these are all diesel powered. Well, all the generators that are permanent just have day tanks on them. Anywhere from 150 to 400 gallons and that equates to, depending on the size of the generator, I think the 4 to 12 hours. We’ve heard rumors of longer black outs than that. So, the water department has been working on some back up fuel provision and I’ve outlined that in the memo. They’ve been working with BriCo, their normal fuel supplier to lease a delivery truck and a tanker to be stored at the Wastewater Plant. 5600 gallons of storage trailer. The quote that we’ve gotten form them as it’s listed in the memo is $100.00 per day for the delivery truck and $750.00 per month for the trailer. Again, assuming that 16 week lease period, the cost of that lease would be $14,200.00. Then on the second page the total cost of this whole program if lasts from early June through September would be a little over $33,000.00 which I guess is in some ways viewed as an insurance policy on our part. All we’re looking at tonight is we’re recommending award of the lease agreement for the generators. We’re still working on the lease agreement with the fuel company and it’s not ready to present to you. The Public Works and Water Department would like to recommend the award for the lease agreement to Western States for stand by generators for well 17 and 19 at the rate of $575.00 per week per unit contingent upon a satisfactory lease agreement form Western States that we need to review and the city attorney needs to review. Are there any questions? Corrie: Kenny, do we have any ordinances or anything that restricts 5600 gallon storage trailer on city property or in the city limits? Bowers: Mayor Corrie and City Council. Yes we do. There are, in the uniform fire code, it talks about parking trucks and trailers but it only talks about in residential area. It doesn’t talk about in commercial or industrial areas. So, it’s just on residential at this time, to my knowledge. Thank you. Corrie: Questions, Council? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Brad, it sounds like we’re going to need it 4 months. Could we not get a better deal by going with a month with Western States? I know in renting equipment, that first, by the week is higher than if you go by the month or if you rent by the day, it’s higher than if you rent by the week. It looks like, I mean if we could rent for 4 months for 15,000 even though we didn’t use it completely 4 months, we’d be better off paying the 18,4 by the week. Watson: Councilman Bird, Mr. Mayor and Council Members. I think the low quote is far enough below the other two that I could certainly open up that discussion with those guys over at Western States. The thought behind that when we put it out was that we don’t know, we didn’t want to be locked into paying a lump sum at the end of this. If we wanted some flexibility obviously we probably are paying for that flexibility. But I can certainly go back to them and see what we can do. Bird: We can save a couple of thousand by going by a monthly rate. We can keep it there even though we might not need it that long and then just have it done. It’s, you know and like you said, you’re surely looking through June through the end of September because that’s your normal heat area where you’re going to have air conditioning and stuff going and all that stuff. Watson: Right. Just to point, I kind of fast tracked these guys and we got the quotes Friday at 5and Tim Hoarding from Western States didn’t get back into the office until late this afternoon. It was just a brief discussion. We haven’t talked very much. We can certainly put this off for a week or two and go back and talk to him. Bird: I think you need to have it out. I have no problem passing the deal the best price you can, 575 a week or by the month if cheaper. If that’s agreeable to you guys, the other Council people and the Mayor. I have no problem with that. I just thought maybe if we can knock $100.00 off a week by taking it for a month, we’d probably be better off to do that. Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: I just question, I guess the whole legitimacy of whether this is needed. Working on the emergency services business I always believe in being prepared. I think you’re doing a good job of looking ahead. I just read an article in the paper this morning about Idaho Power practicing as far as who they would have to notify as far as the power council if there was rolling black outs. Reading that article, they indicated that if they are going to have to do rolling black outs that they will be informing the community and letting them know if that’s going to happen. At this point, to my understanding they haven’t done that with any of the communities. There ahs been no indication from them that rolling black outs is for sure going to be something that’s going to happen to us this summer. So, when I look at this I think back immediately to Y2K. How many thousands of dollars did cities spend preparing for Y2K and how much money did they throw away. You’re asking for $32,000.00 here that may not even be spent during the 4 months. So, I guess I’m a little more conservative and I think it’s good to maybe have these numbers and have these contacts but until we hear from Idaho Power that we’re going to have rolling black outs, I guess I’m not one to say yeah, go out there and spend the $32,000.00 until we know it’s going to happen. I think from the way it sounds to me and even in California, following them, they give you notice that those are going to happen. Bird: But at the same token, how are you going? – If they give you notice, if they don’t give you plenty, you’re not going to have a generator out there to do it. I know that in emergency service, the fire and the police like to have generator back ups but people out of water are just as important. If you don’t have water in your system and stuff, it’s an emergency too. Anderson: That would be my other question. We’re not going to be out of water, we’re just going to have low pressure for it being experienced without these 2 generators because we do have back up generation on some of our wells right now, is that correct? Watson: Councilman Anderson, Mayor and Council. Yes we do. We have 4 wells scattered throughout the city that have back up generators. This whole program, I was hoping we would have this discussion tonight because I’m not 100 percent sold either at this point. Our main concern is not water to the residence and Kenny sat in on our meeting with the fuel supplier as well. We are all trying to work together and come to consensus and have a plan. This is kind of where the planning so far has lead us. We’re certainly open to other ideas. I think Keith’s, or comment came up early in our conversations though. The longer we wait if the problems do become public the prices go up just like Y2K. Anderson: And I guess maybe my suggestion like you indicated is there’s not an urgency to act tonight is maybe talk to these suppliers that you’re talking with, the Western States and the BriCo and see what kind of assembly time, how much advance notice would be needed. Then if we get any indication from Idaho Power that there is going to be rolling black outs. I mean, if we’re going to make a decision on this it would be better to have more information and make a little better informed decision as far as when we might anticipate them and how much time it would take to assemble this equipment. Watson: Sure. De Weerd: Mr. Mayor. Corrie: Just a minute. You can answer – Watson: I was just going to answer Councilman Anderson’s question. Cummings and EC had both told me when I first started this gathering information that they deliver 2 to 3 weeks. Corrie: Mrs. De Weerd. De Weerd: Brad, have you contacted Idaho Power and asked about what they are anticipating at this point and what kind of notification they will have? What kind of priority order they’re giving for the notification process and that sort of thing? Watson: Council Member De Weerd, Mayor and Council. I relied on my Superintendent’s and I think Chief Bowers has went to, somebody from another department went to a seminar or something put on by Idaho Power on this subject. John Shawcroft and Rick Clinton or Chip Hudson, somebody from the water department went there. This is where it all started is after that meeting. Evidently from that meeting they didn’t promise anything. They couldn’t say anything for sure but it got our guys uptight. By the way, we are putting in a permanent generator at the Wastewater Plant. That’s being bid next week so that’ll be coming to you in about 2 weeks. So, the Wastewater Plant’s being taken care of permanently right now. Corrie: Brad, it comes to mind that 5600 gallon storage trailer. Are we still looking for that? We may not need it but when you have a black out, if you d you’re going to need it right then. Do you have enough storage in gasoline or diesel I guess it is now to run your generators that you have now, or are you still looking at having a trailer? Watson: Mr. Mayor, do you mean without the trailer do we have enough? Corrie: Yes, or do you still want to have that trailer standing by without having the generators at this point? Watson: Well, we would at least want the truck. I think we would want the trailer too because we have 4 existing generators on the wells and then we will have 3 permanent ones at the Wastewater Plant. Corrie: Okay. Watson: I would say yes, that will be coming. Anderson: How big a fuel tanks do those existing generators have? Watson: Councilman Anderson, they range from I’m thinking 150 is the smallest one. I think there’s just one of those. They’re in the 300 to 400 gallon range. I think the rate of consumption on the bigger ones is 25 gallons per hour so they suck it down very quickly. Nichols: Mr. Mayor. Corrie: Mr. Nichols. (inaudible discussion) Nichols: I’ve been called worse things Mr. Mayor. (inaudible discussion) Nichols: Brad, if I could ask you a couple of questions. One is, assuming the Council would approve this lease arrangement with Western States, when would the lease begin? As soon as they got the generator ready or when you called for it? Watson: Mr. Nichols, Mayor and Council. I guess that’s to be determined. The way I wrote the quote was that the lease would begin upon delivery. That’s when we would start paying for it. So, we would order it and they have a week to 2 weeks, up to 3 but by quoting they’ve already committed a unit. It’s going to be a pretty short lead time. Once we order it, once it arrives on site, the payment begins. Does that answer that? Nichols: Okay, so you didn’t specify a date to begin, just simply when they could get it ready? Watson: I had a projected date of June 4th in there contingent upon this process. Nichols: Okay. Well that answers my question. Corrie: Any other questions? Bird: I have none. Corrie: Okay. Council’s pleasure? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we delay this decision until more recommendations can be looked into by Brad and the deal and see if we can’t get better deals of the lease agreement. When it starts. When it stops and work on the fuel also. De Weerd: I’ll second that. Bird: And also work with Idaho Power. De Weerd: I’ll second that. Corrie: Motion’s been made and seconded to delay the decision to a later date after talking with Idaho Power and get better information. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: ALL AYES Smith: Mr. Mayor. Corrie: Mr. Smith. Smith: I’d just like to add a comment concerning power outage. I can remember several years ago and it’s probably longer than I think it is when our power went out for 4 or 5 hours. We were scurrying around town asking people to turn off their sprinklers because our system was still pressurized because of our elevated water tank. Even without any power, we had pressure in our water system. Even though the residents didn’t have any power in their homes, they were still sprinkling their yards and washing their cars and going on with life in that regard. We’re trying to and the little flyer that we’re sending out with this month’s billing trying to inform the residents how to react to a power outage in comparison to the water usage. Hopefully we’ll give them some help in dealing with that. It’s one of those things that they’re able to do. Some don’t recognize what the situation is. I guess, maybe we’re erring on the side of caution with this whole thing. We will get as much information for you as we possibly can. Thank you. De Weerd: Gary, I appreciate the letter you wrote. We’ve already seen how many people read what comes in their water bill. I appreciate that effort. I would like to know if the city has come out with some recommendations to the various departments on energy conservation and if we have come up with any kind of policy and a plan for our own city in conserving energy? Mr. Mayor. Corrie: Is she talking to me? Bird: Yes. She started to ask Gary then – De Weerd: No. I appreciate Gary’s letter but I am interested to find out if the city has one and he’s the Mayor, right? Bird: Yes. Corrie: At this point we do not have one. We have been talking with Idaho Power and they’re suppose to be getting us some information what to do and how to do it. And also, for an audit for the city ways to conserve energy. I’ll check with them again. They may have gotten that. We do need to, at our next management meeting to look over that. Thank you. Bird: Mr. Mayor. Before we leave this can I ask Brad or Gary – Corrie: Yeah, sure. Bird: Can I ask Brad or Gary one more question? What are we paying to put permanent generators at those well sites? Watson: Councilman Bird, Mayor and Council. Most of the well sites, the generators are in the 35 to $40,000 range. We bid those as a procurement contract, just the equipment only. I think like well 16, it was about 5 to $6,000 for installation. So, a little under 50. Bird: Why are they so much more than what we put in like the police or the fire stations or something to back up systems there? Is there a reason they have to be? They run higher power, is that why they –440, is that what that runs? Watson: Yeah. They’re 480. They have 125 horse power pumps, huge air conditioning units – Bird: Okay. You answered the question. Watson: -- they’re 200 to 250 kilowatt generators. Bird: Okay. Thanks Brad. Corrie: Any other questions? Bird: I have none now. B. Parks and Recreation Department – Tom Kuntz: Skate Park Site Selection: Corrie: Okay. B, Parks and rec department, Tom Kuntz. Kuntz: Thank you Mayor and Council. Two items for your consideration tonight. The first is the Skate Park site final selection. At your April 24th meeting, we brought to you 2 sites for consideration, Tully Park and then the 58-acre future park site. Your instructions at that time were to send out letters to these homeowners surrounding Tulle Park, which we have done. There’s a copy of that letter attached to this memo. Two is to ask the parks commission to reconsider both sites again, which they did at their May 14th, meeting. The parks commission still is recommending the 58 acre site. The staff is still recommending the Tully Park site due only to the pedestrian safety concerns along Ustick Road. So, we need some direction from you folks tonight. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: Some of the conversation that the commission had were a lot geared towards liability, you know if it were, and location in the park and talked with Tom about extending a pathway over to the far western area that Tom’s staff feel that that’s where it should be so it’s not near where the playground is or near the water tower because Gary had stereotyped the kids that would go to a Skate Park and said they would vandalize his water tank. I was waiting for some reaction. You know, if you provide the access to the parking lot and then have the pathway that went over to the Skate Park you know, with the city living up to the liability of getting the kids safely there. Other discussion also was that we’re going to have to have a proactive plan regardless if the Skate Park is there or not because we’re going to have a playground. We’re going to have open green space and soccer fields. Kids are going to walk there regardless if there is a Skate Park there or not. So, that safety concern is going to exist anyway. There needs to be a plan. From the west I guess to really have them use the Five Mile Creek pathway for the reason we’re installing that because there’s not going to be sidewalks on Ustick for, maybe we’ll find out more from ACHD, but for quite some time. We need to continue to develop that park. I guess with all of that discussed the parks commission felt that they were adhering to the concerns of safety by providing that pathway to the Skate Park and you know form the parking lot. We’re just going to have to deal with a way of getting the kids to that park whether there’s a Skate Park there or not. Bird: The 56 acres, you’re talking about? De Weerd: Yes. Bird: Let me ask you, -- Mr. Mayor. Corrie: Mr. Bird. Bird; Let me ask you a question Tammy. The Skate Board Park, it was promised to be put in this year. If we take it to the 58 acres, you’re going to have to do quite a bit of development because you’re going to have no parking lot there at the point, no restrooms. If you want to delay the skate Board Park until the 56 acres can receive that kind of stuff or has that stuff in place, and I don’t believe where the location where I was told that they wanted it in the 56 acres is not in the phase 1 deal as I understand. You’re kicking another project off the board for a year I think. Tammy, I’ll be the first to tell you that I think the 56 acres would be ideal. I think one of these days you probably will see a skate Board Park in the 56 acres but right now, I think that area in Tully Park is the ideal situation that we’ve got on board in 2001 that we can put it. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: Just to answer, I think there was a question there, or a comment back to it. That was also discussed and Tom shared with the commission this would only delay development of that Skate Park by 3 months. The 56 acres is going to start development in August and there would be very little – We’re not talking a year difference and so they looked at all of that as well. And said that area was already scheduled to have that Skate Park and Tom did say it was doable where they were pointing it out. I think that was a lot of the considerations that they had behind their vote and it was a split vote. Corrie: Tom, in relationship to that, are you going to have the parking lots and all that in there in 3 months? Kuntz: Mayor and Council. Council Member Birds comments are correct that there will be no parking lot to service that Skate Park initially. What will happen is if the Council decides to put it there is we would create pathways that would come form the initial parking lot off of Meridian Road down to that site. The restroom issue is a very relevant issue in that you know those restrooms realistically won’t be built until September, October. So, I think Council Member Bird’s comments are accurate to a point. Corrie: I do too. I’m really concerned about the timing and putting these kids off as long as we have. Add more too if you want Mr. Anderson. Anderson: I just wanted to comment. I guess when I first heard the Tully Park location I was opposed to it. Then I went out there and looked at the location with Tom. After looking at it and seeing it on the street, it looked doable to me. I guess I’d have some real concerns and I told Tom that day, I don’t like going against our parks commissions recommendation. Even though this was a split vote, it was a majority and so I asked Tom to try to work it out with them to try to educate them. To try to convince them to see if they would buy off on the Tully Park location. Evidently a couple of them did. I guess the other thing, you know now being on the Council 3 and a half years, we lived through Roaring Springs and it probably wasn’t one of our better decisions when we approved Roaring Springs on the other side of the interstate. Then we had a lot of kids crossing an overpass there without sidewalks and an adequate way to get there. So, I’m really concerned about the safety and I’d like the kids to be able to stay on a sidewalk to go from their neighborhoods to get to this Skate Park. Also agree with Keith, probably as we build additional parks and we build these regional parks that Meridian’s not going to have just one Skate Park in the future. That there will be other Skate Parks that get developed at some of the future parks. So, I guess I, weighing all the factors on this one I would tend to favor the Tully site at this particular time and given the circumstances. As much as I would hate to go against our Parks and Recreation Commission I think I would with this one. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I too viewed the Tully Park site and thought about it a lot. I agree with both Ron and Keith and what they’ve said. I can’t put it any better than they did but I hate putting the kids off any longer than we have to. That site, that Tully Park is ready to go ahead and build right now and I think we should use it. Corrie: Okay. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I too agree that I don’t like to go against the commission but Tom went back and it wasn’t the full commission. There’s only 5 of them voted. I believe that, I don’t know how long it would take to build this skate board park. If we go to this deal, there’s no reason that we can’t be breaking ground within a month. Regardless what you say on the 56 acres, you would not be ready to build it before next summer at the earliest. You know we’ve just put off, in our parks development stuff, we’ve just put off and put off and put off and delayed and delayed. I think the people are getting tired of us promising something and not seeing the product done. I believe we will have more skate board parks. Corrie: Okay. Mr. Mayor. Corrie: Mr. Anderson. Anderson: I guess, given what I’m hearing, I would make a motion that the City Council recommend or accept the Tully Park location for Skate Board Park. Bird: I would second it. Corrie: Okay. Motion’s been made and second to have the park site selection for the Skate Park at Tully Park. Any further discussion? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Let’s put a time limit on when we finish it. Let’s have it done by September 1st. Corrie: I think, Tom you can start that tomorrow can’t you? Kuntz: Yes sir. Bird: Do we have the plans drawn and stuff Tom? Kuntz: No sir. But I will get you a timeline from the landscape architect and have it to you in a week. Bird: Because, I am embarrassed. We budgeted stuff in that Parks department and told people, kids that we’d have it ready and it never gets done. De Weerd: Yes. Corrie: I’m making talks in schools and that’s their number one question. Okay. Any further discussion? All those in favor of the Tully Park site say aye. MOTION CARRIED: ALL AYES Change Order for Storey Park Irrigation: Kuntz: Thank you. The second item is, again I apologize for the lateness of this. It was in your packets, added to your packets today, is a request for change order for Storey Park irrigation. We’re finding that during the construction phase there is some need for some additional heads added to the original plan to reach some areas including some areas in the Legion field. The additional cost of the change order is $541.00 and we’re asking for your approval of that tonight. Corrie: Any discussion or questions? Okay. I’ll entertain a motion then for the change order for Storey Park irrigation system. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: I move that we approve the change order for the Storey Park irrigation system at a cost not to exceed $541.00 to Hillside Nursery. To have the Mayor to sign and the clerk to attest. Bird: Second. Corrie: Motion made and second to approve the change order for Storey Park irrigation. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES C. Accounting Department – Janice Smith: 1. Treasurer’s Report: Corrie: Accounting Department. Stacey or I guess Janice is doing it? Okay. J. Smith: Thank you Mayor and Council. I’m going to review the cash investments briefly. Going over the revenue in your expenditure reports. With the property tax that did come in, we didn’t have to pull any investments. Ending in April we have 7 months of revenue and expenditures that end in a general balance of 308,950 in the black. 55,000 is the general. 254,000 of that is our special revenue fund, the building department, or the capital improvement department. Also in the Enterprise Department, they ended also in the black. They’re still in the black of 1million 982. They’re also working on some capital projects that are in progress. They do have some big monies going out in June. We will be tracking their progress so we can inform our investments agencies to pull any money out of investments as needed. We’ll update the Mayor and Council as we do that. Ending with our investments, went over our investments. (inaudible discussion) J. Smith: The brief description on your investments. Do you have that in front of you? Okay. We did pull some money out of our checking account because the interest rate was dropping. We met with the Farmer’s and Merchant’s bank manager Terri Amos. We opened up a money market account and moved 4 million into the money market account to earn an extra 1.2 percent on the interest. We’ll be watching that as we’re, watching as the payables go out. The rate that they came up with is the same as our investment agents and we didn’t want to have to invest it in the long range because we’ll be needing it shortly in June. We also, as of yesterday, we did have a couple investments in the Wells Fargo. But 2 CDs came due and they couldn’t beat the rates at Farmer’s and Merchant’s so we took close to 530,000 out of Wells Fargo and moved it into the Farmer’s account. That’s where we stand right now as of ending of this April. We’re almost in our way ending of May. We’ve been busy in our accounting department working with our new financial director. She’s been busy with the mill levy and having great ideas for the budget. Do you have any other questions on the investment, revenue, expenditure? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I’ve got 2. Why are we still in the Idaho State pool at 5.82 when we’ve got 6.10 coming out of our Buffington, Moore and O’Neal? We’ve got 1.2 million in the State Pool now that we need all the interest we can get on that to pay for our police department building. J. Smith: Those 2 accounts that are in the park impact fees. We had tried to keep that money in there. With our financial director, she would probably do an overview. We wanted to put it in there for a year as per our auditor’s suggestion that we put some money in the State Treasurer” Pool. With Stacey on board, maybe she can review this now. It’s been in there a year and we did want to put it in the pool because we could pull the money out quickly as we needed as in the when they start working on the parks. Part of that is the parks impact fees and also the fire truck fund. I’m not sure, Kenny how close you are to purchasing a new fire truck. Its’ time to review this and maybe put it in something. It was in the pool, we can pull it out without any penalty. Bird: This 4 million down here in the money market, Janice, what kind of interest are we drawing on it? J. Smith: 4,93, or wait, no. Yeah 4.93. Bird: And we need this money. Why don’t we put this up where we’re drawing the 6.10 if we don’t need it? J. Smith: We’re going to probably be moving that out here the first part of June. Right now in our general fund, what we have is only 55,000. The rest is in capital. Anderson: I think the other thing you’ve got to look at Keith. They’re showing that 6.10 before they take their fees out of there. Once you take their fees out of there, they’re not that much ahead of the state pool. Bird: Yeah they are. 7,000 out of that. J. Smith: If you look on the Buffington, Moore’s – Bird: Yeah. ***End of Side One*** J. Smith: -- the same rate 4.9. I probably don’t have it in here. I have a big large book, but their money market’s the same. We wanted to keep it in the money market because we’re going to have to pull it out. We did get penalized last time for putting it in an investment and we had to pull it out early. Bird: Then, you’re not getting penalized in this CD from Farmer’s and Merchant’s, the 4 million? J. Smith: No. Bird: If you have to pull it out? J. Smith: No. We can tell them within 24 hours when we’ll need it and get it out. Bird: Okay. J. Smith: Did anybody else have any questions? De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: You know, when people look at this and I know some people have received copies of this. I don’t think it’s really clear what funds are committed. You know I think it’s really deceiving seeing all this money sitting out there and not understanding what has been committed during that budget year. I think that would be very helpful to either add it into the accounting notes or another line to what has been committed for that current budget year. J. Smith: That would be great. We can include it. As you can see, there’s enough room here to add it. We will add that because this is public record. If anybody wants to get it – Bird: Yes. De Weerd: Well, you know, I just – J. Smith: We know in accounting so to make it easier for the tax payers. Corrie: (inaudible) Bird: Nice report Janice. (inaudible discussion) Bird: Yeah. For us dumb guys. We’re worse than the public. J. Smith: The financial director has a few things to go over. 2. Surplus Property – Stacey Kilchenmann: Corrie: Okay. Stacey. Kilchenmann: I apologize this isn’t on your agenda and in your packet and Will’s going to kill me. But I won’t do it again. (inaudible discussion) Kilchenmann: This is just a quick thing on surplus property. It’s another way that we could handle surplus property that’s a little differently from the way you handle it now. I think currently each time there’s something to be disposed of, it’s brought to you for your approval. We do need to have the elected officials approve anything we dispose of just because of the propriety and the appearance of when we get rid of city property. We thought that maybe another way we could handle this is using this disposal request form. What they would do is, department heads would fill this out with the basic information that you see there. They would route it through accounting and we would do a quick review on it to make sure that they have the tag number and the item’s in inventory and so forth. Then we would have the Mayor actually approve of the disposal of the items. Then the departments go ahead and approve it. Then on a monthly or quarterly basis we’d have you review this and sign off on it just so you know what we’re getting rid of and that there’s nothing that, I mean, basically doesn’t look good, that looks fishy. Or, we’re not doing it in the best interest of the Council. That’s just for your consideration of a new way that we can handle this. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: Stacey, would this include something like what we were talking about on the 56 acres of the chicken coop and the barn type thing? Yeah, that makes sense to me. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I think this is a (inaudible) good idea. Other than the fact that I think that Mr. Nichols better look into this and make sure that it’s all legal and whether Council has to do it at a monthly, like tonight, approve all this stuff. I see no reason why the department, the Mayor and you guys can’t get rid of the surplus stuff. Corrie: Mr. Nichols, if you would check that for me then we can get started. Nichols: Yes sir. Corrie: Thank you. Stacey, anything else? Okay. Thank you. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Stacey, the form you sent out for the budget, I appreciate it. It looks very good to me. I don’t know if the other Council people got back their – Anderson: I’m reading it. I’m going to work her over this weekend on it. (inaudible discussion) McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I had one item I want to go over with the Council just a little bit. Did you want to do that before or after this thing? Bird: After. Corrie: Tell me about what it is. McCandless: The police department building. Corrie: Oh. Council, do you want to hear – Bird: Let’s get through our agenda. Then let’s do it afterwards. McCandless: Okay, that’s fine. Item 4. Canvassing the votes for the Special City Election for the Mill Levy Increase on Tuesday, May 22, 2001: Corrie: Item 4 is canvassing vote for special City Election for mill levy increase on Tuesday May 22, 2001. Mr. Clerk. Berg: Thank you Mr. Mayor, Members of Council. You should have in front of you, the results of the special election on the mill levy increase request. I will pull the tally votes and the poll books for each precinct and pass them out for your examination. ( lengthy inaudible discussion for several minutes) berg: Just to give you some overview of unique things that happened yesterday was, a lot of people wanted to come and vote on the foothills issue in Boise. We had quite a few people wanting to vote that were in subdivisions in the county and not in the city but they thought this election was going to impact them. A lot of people just didn’t know what north, south, east, and west was, so it’s hard to describe. You know, surprising enough some people don’t know what subdivisions they live in. It’s hard to find their street location and make sure they go to the right precinct. There’s just some of the unique circumstances. Like, everything else, we did have probably a poor turn out compared to the registered voters that we had. We also had probably 85 to 95 registered voters that registered that day. So, you know, close to 100 new people that weren’t even on the books registered and voted. (inaudible discussion) Berg: Mr. Mayor, Mr. Anderson. For paper ballots, you tally them so that you have tally books. You have 2 tally books. 2 different people are marking them as they read them off so it’s a double check. Probably at the next election, if we – Bird: (inaudible) Berg: Yeah, (inaudible) has. The next election we’ll look into the Ada County election doing punch cards. The only situation we have with punch cards is we’re in line after contracted Boise City and Garden City get theirs counted first. If we don’t have the same amount of turn out paper ballots are probably just fine. Bird: How many registered voters do we have (inaudible)? Corrie: 13, something. (inaudible discussion) Berg: As of April 26th it was over 13 thousand. Bird: That’s what I thought. Berg: So, we had just a little over 11 percent. But then how many people out there aren’t registered that could be registered. With the same day registration they can come in and register, and vote. That also makes it a unique situation of trying to make sure you have enough ballots printed up. So, I’ll be shredding some ballots in another year. Anderson: What precinct is the area kind of around the older part of (inaudible)? Berg: The precincts, it’s in Meridian Road so you do have some Old Town core in 801 which voted here at City Hall and quite a bit in 800 which voted at the legion hall. McCandless: (inaudible) Berg: It’s west of Meridian Road. So, there’s quite a bit of old subdivisions but you also have some to the east. Corrie: Is 803 over there at (inaudible) Berg: 803? Yes. That’s right, it’s all south of interstate 84. Bird: (inaudible) (inaudible discussion) Berg: To be honest with you, we probably had a better percentage voting from there out of what was registered. (inaudible discussion) Berg: Very low. (inaudible discussion) Bird: The library’s the big one. (inaudible discussion) Berg: Mr. Mayor, are there any other questions from the Council? Corrie: Any questions from the Council? Bird: I have none Mayor. Corrie: Okay. For the record, under the total of votes on precinct 800, 801, 802, 802, the total yeses were 904, nos 629 for a total of 15333 votes. The percent of yes votes casts were 58.969 percent. This is noted that the Council has done the official canvassing of the votes on May 23, 2001 in City Council meeting. At this point I would entertain a motion to accept the election tallies and canvass votes. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we accept the official results of the tally books and consider it. De Weerd: Second. Bird: I don’t know what else you’ve got to do. Corrie: That’s close enough to (inaudible). Okay. Motion’s been made and second to accept the canvassing by the City Council on the voting. Any further discussion? Hearing none, roll call vote Mr. Berg. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES Bird: Mr. Mayor. Corrie: Yes Mr. Bird? Bird: Before we get off this. I want to thank the city clerk’s office and all his people. I think it was a very well ran election. Sorry, the outcome wasn’t what – we had to have super. Corrie: Thank you. I, too, and for the whole Council, thank the Clerk’s office for the job that they did and also the people that worked in the voting booth areas. Berg: Thank you Mr. Mayor and Members of Council. It is a reflection on who you have working at the precincts that make it go smooth and have less confusion. When you try to keep some people that have been there and can relate to the areas of the city and help people out when they come to vote. Thank you. McCandless: You did a good job, Will, thanks. Corrie: Is there any other on this election? Anybody want to say anything? De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: I have heard you know all the speculation in the media. We haven’t made any plans on if – I don’t see how you can make plans before you know the outcome. I would like to see us start some strategic planning for looking at running another election next fall and working with our employees and citizen groups and really starting an educational campaign. Not only that but also looking at if a second attempt were not to pass, what the alternative could be. Certainly, you’ve heard a lot of speculation and some of the feed back of some of the people going to the polls. You know, I think that we have a lot to make some decisions on. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: Along those lines, it occurred to me when I was thinking about it today that maybe we should find out exactly what the people expect. The only way I can see that we can do that is to take a survey of what they want us to put on that. I’ve heard so many complaints all day long today. I know Tammy got the opposite ones that I did and it depends on who you hang with I guess. I agree with her on that but what do they want in order to have us pass something like this? Corrie: I think that what we better do, or should do, my opinion of course is that we each take a tally of what we’ve heard and bring it back to the Council and where we would like to go. Then if we want to do it again, we can have the attorney draw up another resolution for us. I do think we need to spend about a week or so to gather our thoughts before we want to go. I know I have some people I need to contact for financial assistance that would help us get the word out a little bit more. I think maybe we do it a week or 2 and then come back and discuss it. Then we have enough time to get to the public with that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Just a real quick statement for. I agree with you 100 percent. We need to, if we’re going to do it bring it back and get a program. Get something lined out and get it taken care of. I think the biggest thing we as a Council need to realize that this isn’t like budget time has been the last 3 years I’ve been on here pitting department against department. This increase is for the City. If you’re going to do the department against department and this kind of stuff, so much is going to this department, so much is going to this and stuff and I didn’t vote for it because it didn’t got o my department. Then I think you’ve defeated your purpose. First place, this is for an overall city. There’s more than 3 departments in this city that we have to run. So, if it’s not for all then this is one guy that isn’t going to say a word for it. Corrie: Well, yeah, I believe this is for our general fund. Is that what you – (inaudible discussion) Item 5. Police Building: Corrie: Okay. Mrs. McCandless. McCandless: Yes sir. I didn’t say anything. Corrie: I know you haven’t spoke for your other thing. McCandless: Oh, I’m sorry. I thought we were still on the – Corrie: No. I cut that off real fast. McCandless: We have talked about the police building for so long. We still haven’t done anything about it. Keith asked me a couple of weeks ago, when are we going to get started on this? Well, I have talked to the architects and I’ve talked to the police department. They’re at a dead stand still because they have given us 2 plans and 2 plans have been refused so to speak. They don’t know what we want. Until we tell them exactly what we want, they’re not going to do another thing. Bird: I can understand that Cherie. I agree with them. I think the last footprint I seen, and I know it was conceptual, and I did get some plans from the architect. I think we need to look at where we’re going out there. What kind of building we need to put up. This is something we need to sit down with our construction manager and find out how we can save money and in the same time be more efficient with our heating and air conditioning and stuff and have our building look like the rest of the buildings out there. We’ve got a cathedral roof and everything else – McCandless: Have not. It went into a flat roof. Bird: Well, the last plans I seen did not go to a flat roof. McCandless: The last plans had a flat roof Keith. Bird: Bring us the last conceptual drawings then. Get with your heating and air conditioning people so that your building can be looped heating and air conditioning. You can save a lot of money by looping those kinds of things. We need to do that Cherie. I’m ready to go. Where’s our loan at? How come we haven’t worked on our loan? Corrie: We have but Wells Fargo has made the final with – We can’t do anything until the final pleading with the court. We’re working on that right now. Nichols: Mr. Mayor, Members of Council. I think the appeal time has passed. Corrie: Has it? Nichols: Yeah. It would be 42 days from the date that the judge – De Weerd: Yeah. It has. Nichols: -- signed the findings. That was I believe the 6th of April. That would be, 24 days and another 16 – McCandless: I think it was last Tuesday or the Tuesday before that, that it was over. Nichols: Yeah. It’s passed. So, the appeal time has passed. Bird: Why don’t you call Bud. Nichols: I’m going to call him in the morning. Corrie: The Council has approved 3.5 million, correct? McCandless: That’s correct. Bird: Yeah. Corrie: Okay. Then the – McCandless: The architects have come up with a new plan with a flat roof and with the air conditioning and heating system on the roof instead of down below. Corrie: Okay. Who is the contract manager? McCandless: It’s Kreizenbeck . Bird: Kreizenbeck, and who are you dealing with there, Rob? Corrie: Okay. I will contact Kreizenbeck tomorrow along with Moorehead and see where we are and get this thing moving because if we’re not on dead center we better – McCandless: Well, if you need help, call me because we’ve got to get this thing going. Corrie: Okay. I’ll take that all tomorrow and I’ll get whatever we need to do it. If I have to I’ll call a meeting with the Council and get it done and we’ll get started out there. McCandless: Thank you. Bird: Get with Bud Way too. Corrie: I’ll call Bud Way first thing in the morning. De Weerd: Mr. Mayor. Corrie: Yes. De Weerd: You know, I don’t remember having any official discussion about this at a public hearing or a workshop. Approving anything, or denying anything. We say a conceptual from the very first thing, last spring or last May. You know, we haven’t had any official discussion since. I don’t know where we get that we’ve denied it twice when we haven’t even had an official discussion on it. McCandless: We have discussed it and we have discussed the amount of money that we were able to spend. We were given the amount, $3.5 million. The architects redrew the plans to conform with that. Like Keith said, he said you know we’ve got a cathedral roof. Well, we don’t. De Weerd: Well, we haven’t seen it. Corrie: Okay. Well, I’ll pull it all together. De Weerd: No, wait. Mr. Mayor I don’t know when was it we were suppose to have seen it. Corrie: Well, we could stand here all night and argue – De Weerd: No. I don’t want to be accused of denying something I haven’t seen. Corrie: Okay. Fine, but let me get this thing put together for us and stop arguing we’ll never get the (inaudible) thing done. De Weerd: Mr. Mayor, if you’ll let me speak for a moment. Corrie: Okay. You’ve got one minute. De Weerd: Oh, I do? Corrie: Yeah. I want to get this thing done. Now, say what you have to say. I mean, nobody’s accusing anybody of anything. We said that there were 2 plans and we refused the concepts. De Weerd: Since when do we time a Council Member on how long they can talk? Corrie: Tammy, (inaudible) say what you’re going to say. Bird: Mayor. Corrie: Say it. No. Don’t Mayor me. Say it. De Weerd: I think that we need to get this taken care of because rumors like this lower moral and these are the same issues that we had last year going into budget session. Personally I do not like that kind of (inaudible) going on. If we sit here and we let those things be said without challenging them to reality, it’s going to be voiced out there all the time. I don’t think that’s even healthy. This Council has not acted on any kind of blueprints or anything. We have set a budget. We have looked at square footage and that is it. To have that kind of stuff going around the police department is exactly the same issues that we faced last year during the budget session., I think that instead of letting it go, we have to face it and say no that is not how it’s been or we will just propagate it and it will just continue to happen. That is not healthy for anyone. Corrie: Does anybody else have anything? Bird: Mayor, I think everybody’s a little right here. Tammy I agree with you 100 percent. Let’s get on with the thing. We’ve already messed around with it. Now that the time’s up let’s get the loan in place. Let’s get the plans approved and let’s get going on it. McCandless: That’s all I want. Bird: Cherie , if you’re kin with committee out the will take and let’s say drawn a new set of prints a month and a half ago which I’ve still got in my truck out there, have the cathedral roof. McCandless: Well, you don’t have the latest plans. Bird: According to Steve Simmons and Russ Moorhead I have the latest plans. Anyway that’s neither here nor there. Let’s get going forward with the thing. Like Tammy said – McCandless: I agree. Bird: -- this kind of stuff going around is not good, that we refuse things. McCandless: All they want is direction from the Council so that they can proceed. Bird: Let’s get the loan first. Corrie: Mr. Anderson. Anderson: Mr. Mayor. I guess what I’m seeing here is that part of what’s causing the uproar here is I think a couple of things is Cherie and the folks from the police department that are working on this are unsure of what the next step is. Where do they need to go to get it going. Tammy’s point is well taken because I haven’t seen any other drawings. I haven’t seen one with a flat roof or a pitched roof or anything. The only ones I saw were the conceptuals that Chief Gordon brought in. Since then we gave the $3.5 million marching order. I guess I’m unclear at this point. I’m comfortable with saying you’ve got 3.5 million, build what you can build for that. I don’t really need to approve or bless a plan in my mind. But if the Council wants to do that then we need to know that and then we need to let Cherie and the folks form the police department know that so they can bring a drawing back to us and we give it our blessing or whatever. I think that what I’m saying again is it’s confusion, it’s frustration on everybody’s part not knowing what the next steps are. Not knowing how to get this thing off the ground. Keith wanting to see it off the ground. Tammy feeling like we’re being accused of sand bagging it or delaying it. That’s not my intention. McCandless: That wasn’t my intention to accuse anybody of anything. My intention is to get this thing off the ground and get it going. Bird: I want it off the ground too but I don’t agree with Ron. I’m going to say here’s 3.5 million, build what you can. We could get a 10,000 square foot building for 3.5 million if you want to fancy it up enough. I want a practical, conservative building that is going to be there for a long time. I for one am not going to pass on something that is built like Simplot’s house sitting out there where everything else in that building is flat roofed – Anderson: Then, if that’s what you want, give them the directions that you want to approve them. Have them bring it back to the Council. Bird: Let’s do like the fire department did. Their committee went, and you know and I sat in on that committee. It got extravagant. We cut it back. Then they came in and showed us the picture. Then we said build the thing, right? We haven’t seen a good picture of that. I’ve got the conceptional thing. I’ve got some drawings that have the floor plans that still showed a sloped roof. Anyway, let’s go forward. Anderson: Then, what I’m saying is, give the committee or give the construction manager more direction about what you want specifically so we don’t waste anymore money coming in here with drawings that you’re not willing to buy off on. Bird: That’s fine with me. Gordon: Mr. Mayor. I think I can answer a lot of these questions. McCandless: Thank you. Corrie: Chief. Gordon: Mr. Mayor and Council. I brought in 2 conceptual drawings. One with floor plans and both of them were rejected if you will. They were too big or and I believe Councilman Anderson brought a point that I was rushing things and we weren’t ready to be building this building. The last conceptual drawing that I think that you’re referring to Keith was the electrical and the heating and air conditioning people had already gone in there. They designed everything and drew it up. Maybe it was my fault for being too much in a hurry but then we got back to the 3.5 million was the limit. So, I went back to Lombard, Conrad and told them that 3.5 million was all we had, total project. Kreisenbeck came on board and we have a building, which meets everybody’s requirements except for 218,000 over. That’s why I had Captain Bowman bring in those expense lists from Kreisenbeck to see if we couldn’t cut some of the expenses back to make up that $218,000. We don’t have final drawings. Where I’m at right now is exactly what Councilman Anderson just brought up. Give me the total cost of the project, Lombard is waiting for me to give them a date so that they can finalize the drawing and it’ll be here. It’s a flat roof. It’s about 30,000 flat roof. Kreisenbeck is, when they come on board and Councilman Bird made this very clear, once they come on board we can start talking dollars and that’s what we’re doing. But nobody knows where we’re going from here. We don’t have a date. We don’t have a start. I can bring you conceptual drawings but Lombard Conrad is maybe their mad at me I don’t know because this will be the third drawing that they do. You’ve given me the money. Give me a start date. Kreisenbeck is working on cutting back some of the expenses and we’ll have you guys a drawing in here. That’s where we’re at right now. Bird: Mr. Mayor. Bill, I agree with you 100 percent on the delay but I’m afraid to turn people lose until we get this loan. Corrie: We can’t. Gordon: Lombard doesn’t want to draw anything until – Bird: I don’t think there’s any problem with getting the loan. I mean Wells Fargo is ready to go. But we need to get the thing in our hands so we’ve got money. We can get that and I’m sure that can be done in a week. If not, sooner. Now that all the time limits has ran through. (inaudible discussion) Gordon: Everybody’s waiting on the date. If the date depends on the money than that’s what we need to get done. (inaudible discussion) Gordon: The drawing that you have in your truck has been long since done away with. Corrie: Okay. Well, I’m still going to get a hold of Bud tomorrow and get a hold of the architects and get this thing rolling for you then. Tammy brought up, Terri Amos’ wife died. Have you sent flowers. What have you done? (inaudible discussion) Corrie: The funeral is Friday. There’ll be flowers. Bird: What happened? (inaudible discussion) Corrie: That’s all on the agenda. I’ll entertain a motion – Do you have something? I need to see you probably Friday for about and hour if I can if you’ve got time. Anything else? De Weerd: Weren’t we suppose to have the urban renewal discussion today? (inaudible discussion) Nichols: Mr. Mayor, members of Council. I did a memo which I’ll hand out which is the steps that have to be gone through in the organization of the urban renewal agency. I didn’t get enough time to get a resolution to be proposed which would expand those boundaries of the project area. I do at least have a memo that specifies what the steps are that still need to be done. It discusses briefly revenue allocation areas and that sort of thing. Corrie: I guess it (inaudible) Nichols: Mr. Mayor. I can either present it or I can just pass this out and you can read it. I think it specifies pretty much what the next step is and that is the appointment of a board of commissioners. It has to be done with the advice and consent of the Council. I’m prepared to pass that out to you or put it in your boxes whichever you prefer. Corrie: I think (inaudible). We’ve got to ask the finance director if she would be on it. I think Tammy wanted to be on it as a director, is that correct? (inaudible discussion) Corrie: If anybody on the Council has anybody they’d like to see on that, let me know. Bird: Okay, Mayor. (inaudible discussion) Corrie: Okay. De Weerd: Is there a motion to adjourn? Bird: Do you want to hand those out? (inaudible discussion) Corrie: Okay. Motion’s made and second to adjourn. (inaudible discussion) Corrie: Any other discussion? (inaudible discussion) Corrie: All those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 8:29 (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ROBERT D. CORRIE, MAYOR WILLIAM G. BERG, JR., CITY CLERK