HomeMy WebLinkAbout2001 03-27City Council Meeting Minutes Tuesday, March 27, 2001
The regularly scheduled meeting of the Meridian City Council was called to order at 6:30pm on Tuesday, March 27, 2001 by Mayor Robert Corrie.
Members Present: Tammy de Weerd, Cherie McCandless, Ron Anderson, Keith Bird.
Others Present: Gary Smith, Shari Stiles, Bill Gordon, Bill Nichols, Steve Siddoway, Tom Kuntz, Leslie Howard, Reta Cunningham, Ken Bowers, Pauline Skeggs, Will Berg.
Item 1. Roll-call Attendance:
X Tammy de Weerd X Ron Anderson
X Cherie McCandless X Keith Bird
X Mayor Robert Corrie
Corrie: Before we go into the Adoption of the Agenda and Department Reports and the regular agenda, I would like to go into Executive Session just for about 10 minutes to take care
of one issue that needs to be taken care of. Is Pauline here?
Bird: Yes. Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we go into Executive Session by Idaho State Code 67-2345 section B.
Anderson: Second.
Corrie: Okay, Motion made and seconded to go into Executive Session according to code. All those in favor say aye.
MOTION CARRIED: ALL AYES
Corrie: Pauline if you will come in as well.
(Regularly scheduled meeting reconvened)
Corrie: I will entertain a motion to come out of Executive Session.
Bird: So Moved.
De Weerd: Second.
Corrie: Motion made and seconded to come out of Executive Session. All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: I would like to ask if we could add Steve Siddoway. He wants to talk to you about the possibility of having the opening of the Generations Plaza and having a street dance on
June 1, 2001. So he could talk to you on Item No. 7 if that meets with the Council’s approval. Any thing else that needs to be added or deleted? Tom.
Kuntz: Were you planning to bring up weddings in Generations Plaza? Could I add that?
Corrie: You can add that to No. 3.
Kuntz: Thank you.
Corrie: Tom would like to add to No. 3 weddings at Generations Plaza. So we will be adding Item Nos. 7 and C-3.
Item 2. Adoption of the Agenda:
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we adopt the agenda as noted adding 3C, weddings at Generations Plaza, and item number 7, Generations Plaza opening dance by Steve Siddoway.
McCandless: Second.
Corrie: Motion made and seconded to accept the agenda as adopted. All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Item 3. Department Reports:
A. Treasurer’s Department – City Treasurer Janice Smith:
1. Treasurer’s Report:
Cunningham: Hi, Mayor and Council. I am here filling in for Janice, and we gave you your expenditure reports, your monthly reports, last Wednesday. They
should have been in your box. I am just here to see if you have any questions, and Janice assured me you would not.
Corrie: We never do when she is not here.
Bird: No, but I wish my investments that I had personally were making what ours is.
Corrie: Is everything about on track as far as where it ought to be percentage wise with how much of the year remains?
Cunningham: Yes, pretty much. Some things we just get like a lump sum that we just get one time a year. Some things look like they have not coming in or are not coming in but they just
come in at the end of year.
Corrie: We got our tax assessments so we have money in the bank again.
Cunningham: Yes, we got money in January. We should get another million-plus in August.
Bird: Our revenue percentage wise looks pretty good. Some are behind as normal, but others are up. Percentage wise the expenditure on the budget, is that normal? I mean some of them
are over the percent that it should be, but some are way under.
Cunningham: Yes, it is just kind of hard to say especially on the salaries right now. We are running off on that.
Bird: Which we knew we would. I like this format a lot better than the old ones.
Cunningham: Do you?
Bird: Yes, I like this format. I can read it. If I can read it anybody can.
Corrie: But can you understand it?
Bird: No. I can read it though.
Corrie: Any other questions?
Cunningham: Thank you.
Bird: Thank you, Reta.
B. Public Works Department – Director Gary Smith:
1. Sanitary Sewer Easement Agreement with Laneyland, LP for the Generations Plaza Alley:
Smith: Thank you Mr. Mayor and Members of Council. The first item is the sewer easement to the Generations Plaza Alley. This is an easement across the length of the alley that was
vacated by the owners of the Generation Plaza project, Laneyland, LP. We have a sewer line under that portion of the vacated alley, and so this easement just guarantees us access to
that length of sanitary sewer line under the vacated portion of the alley between the two Generations building projects. The easement has been signed by Steve Laney, and I have checked
it over. The description coincides with the description of the vacated alley, and we have added an exhibit entitled Exhibit A, which is a map that shows the extent of the easement. So
far from that standpoint, I recommend that the Council approve this easement for recording.
Corrie: So you did get a detailed drawing?
Smith: Yes, sir, I did.
Corrie: Do we have any questions for Gary?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we approve the sanitary sewer easement with the Laneyland, LP and the City of Meridian at Generations Plaza for the Mayor to sign and the Clerk to attest.
Anderson: Second.
Corrie: Motion made and seconded to approve the sanitary sewer easement agreement and the Mayor to sign and the Clerk to attest. Any further discussion? Hearing none, all those in
favor of the motion say aye.
MOTION CARRIED: ALL AYES
Smith: Thank you Mayor. Thank you Council.
2. Well No. 18 Bypass Pipeline – Award of Contract:
Smith: This project was declared as an emergency in January by Council, and we subsequently have some plans prepared so that it could be bid. We solicited because it was under emergency
declaration three bids or three quotes from Brown Construction, Irminger Construction, and Sommer Construction. Irminger and Sommer responded with quotes and they are listed there on
your sheet.
Irminger was low at $42,949.50. From that standpoint, we would recommend that the contract be awarded to Irminger Construction in that amount $42,949.50 to authorize the Mayor to sign
and the City Clerk to attest.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I would make a motion then that we award the contract for Well No. 18 Bypass Pipeline to Irminger Construction in the amount in of $42,949.50 and authorize the Mayor to sign
and the Clerk to attest.
Bird: Second.
Corrie: Motion made and seconded on the approval of Irminger Construction for $42,949.50. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Smith: Thank you Mayor and Council.
3. 2001 Wastewater Treatment Plan Water Line Project – Award of Contract:
Smith: This is a water main that will be installed to provide fire protection and adequate water pressure at the Bio-salos Dewatering Facility. Presently we have a 50-gallon per minute
on site well, and our fire hydrant is a draft hydrant out of a process basin. With all of the construction this will provide a much needed fire protection system and along with that
a much needed water supply for the Bio-salos Dewatering Facility. We received six bids. Irminger Construction again was the low bidder at $67, 694, second bidder was Star Construction
at $68,632.40 approximately a $1000 difference between the two bidders. We would recommend award of this bid to Irminger Construction Corporated in the amount of $67,694 to authorize
the Mayor to sign and the City Clerk to attest.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I would move that we award the contract for the Wastewater Treatment Plant water line project to Irminger Construction for $67,694 and for the Mayor to sign and the Clerk to attest.
Anderson: Second.
Corrie: Motion made and seconded to award the contract to Irminger Construction for $67,694. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Smith: Thank you Mayor and Council.
4. Well No. 22 Land Lease with Bear Creek LLC:
Smith: The plat has not been recorded yet and so property cannot be transferred to us for the well site by a deed. In that regard, we have to have some kind of agreement with the landowner
in order to proceed with the well construction through the Idaho Department of Water Resources. They are requiring that we at least at the minimum hold a lease for the well site. Brad
Watson from my office has worked with our city attorney and Bear Creek LLC to develop this lease, and a copy of that lease is attached to your packet. We would request that City Council
approve this land lease agreement for Well No. 22 between the City of Meridian and Bear Creek LLC. Authorize the Mayor to sign and the City Clerk to attest.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I would make a motion that we sign the land lease Agreement for Well site No. 22 between the City of Meridian and Bear Creek LLC and authorize the Mayor to sign and the Clerk
to attest.
Bird: Second.
Corrie: Motion made and seconded to approve the land lease with Bear Creek LLC, Well No. 22. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Smith: Thank you Mayor and Council.
Corrie: Thank you Gary.
C. Parks and Recreation Department – Director Tom Kuntz:
1. Agreement with The Land Group, Inc., for Landscape Architect Services for the 58-Acre Park:
Kuntz: Thank you Mayor and Council. The first item I have for you tonight is an Agreement for professional services from The Land Group to provide design specifications for phase one
of the 58-acre park. The amount of those services is $82,200. There is a memo attached to your packet showing that that is 6.9% of what we estimate our construction budget is of 1.2
million dollars. I have also included in your packets a memo dated March 7, 2001 that basically goes through the selection process that we used to come up with the consultant for this
project. With that we are asking for Council’s approval to enter this contract.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Tom, how many bidders did you have on this?
Kuntz: Two sir.
Bird: How far – well they are two applicants.
Kuntz: Request for qualification.
Bird: Or request for qualifications.
Kuntz: The feedback we got was it was a fairly short time line and that we were asking for a three-month turnaround. I know one did not submit because they had just received another
project in Eagle and did not want to stretch their services to thin.
Bird: What was the difference Tom between the two?
Kuntz: There was not a dollar amount –
Bird: Percent?
Kuntz: There was not even a percent. Legally, by state law, we cannot do that. We just went through and evaluated the RFQs on which company we felt was best qualified to provide the
service, and at that point we sat down and negotiated with the first firm. Then that is the proposal we have on there.
Bird: And 6.9 percent that seems like it is probably within the realm of the industry.
Kuntz: Yes sir.
Nichols: Mr. Mayor and Members of Council, Tom had gotten to me the first part of this agreement. The one that does not have any page numbers on the bottom.
It is marked Exhibit B. I have not had the time to fully go through it, and then just today got Tom delivered the B141AiA document. I note that it is the 1987 version, which is actually
better for us than the 1997 version, but I need some time to look through it. I can have it done by next Tuesday. Tom I also note that the form 201 standard conditions that usually go
along with this 141 form, I do not see those there either, and we need to know what they proposed. They are referred to in this 141 form, but it is not with it so we need to they are
if they are all general conditions or just some of them. So we will need those to review as well.
Kuntz: What number was that Mr. Attorney?
Nichols: It is called form 201, it is a general condition form. I could be wrong on the numbers, but I believe as if this was not enough standard conditions they have another document
that has some addition conditions in it. You have to make sure that you have both of them when you look through the contract.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: With that I would move that we table this request for the agreement until April 3, 2001 at which time the attorney can look through the AIA documents and make sure everything is
secure and everything.
De Weerd: Second.
Corrie: Okay, Motion made and seconded to table the Agreement until April 3, 2001, the attorney to go over it to make sure everything is in proper order. Any further discussion?
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I just wanted to scold Tom. One of the things that we have been harping on all of the other Department heads is that if we do not have information by Friday, we are not going
to take action on it. I would just caution you on the same thing because we would all like to have a chance to read and digest those items before we are voting on them. So just seeing
them the night of the meeting and we have enough other stuff on the plate that it is hard to read those through thoroughly, so I would ask that you try to comply with that also.
Kuntz: Yes, sir, and I understand.
Corrie: Any other discussion? All in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: That will be on the agenda April 3, 2001 Tom.
Kuntz: Thank you.
Agreement with David Beck for Construction Management of the Irrigation System for Storey Park:
Kuntz: Item 2 is a professional service agreement with David Beck and Associates, Inc. to provide construction administrative services for the installation of the new Storey Park irrigation
system. The fee is $2,950 and it was included in the original budget for the project approved during the budget process last year. I ask that you approve that so we can move ahead with
that project.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Now is this a Construction Management, is he a Construction Manager or is he an engineering firm?
Kuntz: Council member Bird, it is construction administration. I have been told the difference is that management is day to day. Construction administration is making sure that the
system is built as per design specifications.
Bird: Who is designing the system?
Kuntz: David Beck and Associates.
Bird: Okay, so he is the professional designer, then he will also see that it is taken care of.
Corrie: Mr. Bird anything else?
Bird: I have nothing Mayor, thank you.
Corrie: Any other questions? The question is the agreement. Do we accept it or reject it?
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I move that we approve the agreement with David Beck for construction management on the irrigation system at Storey Park for $2,950 for the Mayor to sign and the Clerk to attest.
Anderson: Second.
Corrie: Motion made and seconded to approve the agreement of the David Beck construction management of the irrigation system for Storey Park. Any further discussion? Hearing none,
all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Kuntz: Council, the last item I have, we have been approached by Smokey Mountain Pizza who was approached by an individual who wanted to hold their wedding in Generations Plaza. I
guess I would like to get a consensus if possible from the Council tonight if that is something that they want to allow, and if so we will work towards a policy and fee schedule to allow
that to happen.
Corrie: Discussion?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Tom, what is the policy of Ann Morrison, and what is Boise’s policy on weddings in their parks? What is our policy at Storey and Tully and that? Or do we have one?
Kuntz: Council Member Bird, our policy is that we rent the shelters for whatever use so people can rent them for weddings or barmitzvah or whatever they would like to. This is considered
a special park so it is a little different in nature. I think it is definitely something that we could work out. We would like to bring back the policies and fees back to the Council,
and I am not aware of what Boise’s policy is. I am assuming that they probably have contingencies to deal with weddings to rent those areas out. But we can certainly do some background
check on that and bring this back to you. I guess I just want to get a feel.
Bird: I think it is great even though I do not have a leash.
Corrie: I think if somebody wants to get married there and is willing to have the people of the public at them and be with them and represent them. I think that should have a stipulation
that it is only performed by the Mayor at a $100 a time. I think it is good. When you asked me I did not think that the Council would object, but I did want them to be aware of it, and
they can tell you whether they approve or not because it is everybody’s park. Anybody else have any other comments? Other than it would be all right and just look into and see what you
can come up with, and then we can bring it back. I do not suppose we even need a motion to approve it. Just to get an idea of what it is, we will let everybody know. If anybody has any
objections to that after you find out we can bring it back.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I just had one comment. I think it could be a great location, and I do not know how you could stop people from having a wedding in a public park. It is public access. My
only concern would be that parking is very limited in that downtown, and we might want to try and encourage the wedding to take place during certain hours of the day or something so
that we were not disrupting downtown business too much. That would be my only thought.
Corrie: I do not think we will have a big rush of people wanting to get married down there.
De Weerd: Inaudible
Corrie: Oh, good point. Thank you Tom.
Kuntz: Thank you, Mayor and Council.
D. City Council President – Keith Bird:
1. Discussion on Ken Hamilton Presentations Water Bill:
Bird: Mr. Mayor, I am sorry I called Will Saturday. I did not realize that you were still out of town. So I asked him to add this on. We have a problem up the speedway with the water
bill. With a bankrupt company that subleased it from Kenny Hamilton Presentations who leases it from Meridian Dairy Show Board. As I understand it Kenny is here if you would like to
come forward and tell you, they sent us some stuff and I hope Leslie is here because I want to ask her if our Ordinances followed in this deal. If you read our Ordinance the City Clerk
was to send out stuff and everything to the owners of the property. With your permission if Kenny wants to come forward and explain the deal.
Hamilton: Mr. Mayor and Members of Council what is I did lease the property to Turbo Entertainment for the years 1999 and 2000. Previous to that from 1989 to 1998 I ran the facility
myself. In that period of time I paid the bills to the city. At the time I subleased the property they were to go to you people and have everything put into their name, not only you
people but also everyone that it took to run that business. In October of the year 2000 I knew that I had it back. I heard that they were finally bankruptcy. I did not know exactly whom
the parties were
that bankruptcy was going to filed on. I did not realize that you folks had anything being filed on you until approximately the 15th of this month which Mr. Whitaker contacted me and
wanted to borrow some money from me to pay you folks for a check that he had written sometime in 2000. I told him I was not a bank. I did not know what he owed you the money for, but
he just said that he had written you a check. Then on I think the 19th of March I called to have the water on – back in October I asked the water to be shut off and at that time no one
mentioned to me that there was money owed to you people. So when I asked for the water to be turned on on the 19th then over the phone with my secretary, she was told that I owed you
$8200. First knowledge to me other than the $2400 that Mr. Whitaker had asked to borrow. I assumed is what he must have owed you people and he needed to pay that off for a bad check
apparently. I assumed it was paying you for the utilities. So anyway to make a long story short, you folks have in your Ordinances that the landowner is responsible for the billing,
and basically landowner comes back to me because I have an open end lease with the Dairy Association for as long as I am going to be there or want to be there. I went back and looked
up with my attorney the Ordinances, and I feel that it is a terrible deal that we have an $8200 bill here. Had I been notified as landowner or Dairy Association notified which they would
have notified me past the 30 day or 40 day turn off notice on water back in the year 2000. I had in my contract with Turbo Enterprises that I could shut the facility down for any bills
not being paid. I could have closed them down at that time and or got you your money at that time or taken care of the bill. But by not knowing it goes to an amount of $8200 and the
service not being shut off, had the service been shut off I am sure that not only Turbo Enterprises would have contacted, but you folks would have contacted me also prior to that I am
assuming. But it did not happen. I did not find out until last week. What I am asking you folks is, is there not some way because of neglect somewhere along the line and myself or the
Dairy Board being notified of this bill being delinquent because we are property owners so to speak. I feel responsible for the first 40 days of that bill because I subleased to them,
but after that I feel that there needs to be something worked out between us on the rest of that moneys due. Because we were left in the dark, any other landowner, private landowner,
the service would have been turned off after 30 days. This being commercial business I was not sure of your ordinances, but apparently you have an ordinance that is similar for the commercial
property, and the service should have been turned off back whenever the bill started accruing or not being paid on the 30 days plus 10 days extension. So what I am asking is –
Bird: So was the balance, Kenny, when you gave it to them was all of the water paid off? You did not give them a balance on –
Hamilton: No, no when they took over from me there was no balance due. I closed down in 1998.
Corrie: Kenny, I have some correspondence here I need to have you clear up for me just if you would. You had a to may concern of February 15, 1999 that you
stated that Ken Hamilton subleased the Meridian speedway for the 1999 season then from February 15,1999 all charges for the Meridian speedway will not be a responsibility of KHP Inc.
Then there was phone call that come in on March 5th of that same year that stated that you wanted to have a refund check sent to you. He is no longer leasing the speedway. I am confused
on my timing here. There was $33.67 that was returned to Kenny Hamilton. Now was that speedway not leased after March of 1999 to anybody?
Hamilton: Yes, it was leased in 1999 to Turbo Enterprises. Probably at that point in time somewhere in there, Turbo took over in 1999. And maybe they had had the water turned on in their
name and I had an excess in my account that you returned that portion back to me.
Corrie: Okay, so Whitaker and Latham is that –
Hamilton: Tony Whitaker and Dave Latham. Yes, it should have gone to their name in 1999 probably March or April whenever they had the water turned on or requested it to be turned on.
Corrie: Okay, because it showed that as of March 1999 nobody was leasing at that time. It says here that he is no longer leasing the speedway.
Hamilton: That is a letter from me that you are saying there was no longer a leasing –
Corrie: It was a phone conversation that you asked for the refund, then we sent you the refund back. I was just trying to get the dates straight on this.
Hamilton: It should have said no longer running the speedway. I was still leasing it.
Corrie: Oh, okay.
Bird: The refund on January 27th, there is letter from Caroline Domme explaining that refund.
Corrie: Right. And then he got a check for $139.87 and there is another refund for $33.67. Because the dates were kind of confusing to me on that.
Hamilton: And those were probably refund checks from the 1998 season.
Corrie: I just wanted to clear it up so we know where the money has gone. I think we have an ordinance situation too Mr. Nichols that needs to be looked at. I do not think the City
Clerk does that anymore. But if we have not changed the ordinance I think Kenny is probably right, we have an ordinance situation here. Council, any questions that you might have here?
Bird: I do not have any for Kenny right at this point, but I have some for Leslie. And I think the whole Council is flabbergasted that we would let an account get this large without
notification or turn-off. Being involved with the speedway 17 years before Kenny was I will tell you back in those days if we did not pay ours it was turned off. What would be the explanation
of not turning off or notification or turn off every month we do this. We past a turn-off date list at that point. I have to go back and look at mine and see if these people were listed
on the turn-off list. I will go back last year and look in my deal. I have not had a chance to, but Gary can you give me any reason why they would not have been – the Dairy Show Board
is owner of the property would not have been notified? You are not talking about an $80 bill, we are talking about $8000.
Smith: Councilman Bird, Mr. Mayor and Members of Council there was a letter that you have in your packet from Kenny Hamilton that outlined that he was no longer responsible for the
charges at this location. In that regard, there was information left with our municipal billing system that the billing was to be sent to Tony Whitaker or Dave Latham doing business
as Turbo Entertainment I believe. Subsequently the bills were sent to them, and I went back through the account activity today with Leslie’s help. The meters at that location were turned
off in June for nonpayment, one of the meters was. Following that turn-off we did receive payment. In August they were on the turn-off list again and that particular month they were
not turned off. The reason they were not turned off is because of the number of turn offs that we had to do within the day that was authorized for turn-off. So the commercial accounts
were not turned off. In September they were turned off. Both meters were turned off for nonpayment. Following that turn-off the city received payment of approximately $2436 and that
was the non-sufficient fund check that was issued by I think Mr. Whitaker signed it. At that point on October 18th the meters were again turned off. So with the exception of the August
turn-off list the meters were turned off as delinquent. I did not follow through all of the amounts, the costs that are due to get to the $8000, but they were notified of turn-off. They
were turned off for nonpayment and turned back on when payment was received with the exception of August. In think on the last turn off not last time but the time before last, we had
a discussion about the length of time that is was taking us to turn all of the meters off and at that meeting I was instructed that if it took two days to turn them off it would take
two days to turn them off. They were all going to be turned off, and we initiated that policy. That is a little bit of the history that I know of the account, and Leslie may have some
more information that she can give to you. Does that explain that question Councilman Bird?
Bird: It does.
Smith: Thank you.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I had another question. I do not know whom it is for, maybe Leslie, but what is the City’s process or our procedure for notifying businesses if somebody is late? We notify
the occupant then if they do not pay then we notify the owner? Obviously, we have other buildings in town that are owned by one individual and then get leased out to somebody else, what
is our process for doing that?
Howard: Generally what happens is a billing directive is filled out by the landowner or the homeowner giving us permission to mail the bill to that individual occupying the home or the
business. Normally by turning them off that takes care of the situation. However, in this instance a billing directive was never filled out by Kenny, and I am not sure whether he was
advised to come in and fill one out. When the bills where returned to us with an insufficient address, we put this address on there and left it in the name of Meridian speedway assuming
that Meridian speedway was the owner, and they were getting them. It has been in Meridian speedway’s name since before I started doing the billing here. I had no idea that the Dairy
Board was the owner of the property until the check came back and we could not find anyone to pay the non-sufficient fund check so we called the assessor’s office to try and contact
whoever owned it. That is when we found out that the Dairy Board owned the property.
Anderson: So we went ahead and turned it on without having this letter filled out that would tell us –
Howard: We did not turn the water off when Kenny paid the bill totally. We do not stop service in-between renters or purchasers, buyer, seller; we do not stop service. We continue it.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: But what Ron was getting at I think Leslie was Kenny in January or February overpaid and he got the returned check in 1999. And in March then he sent a letter stating that it would
be turned over to Turbo. The water was not on up there at that point. The water had been turned off in October 1, 1998.
Howard: When someone calls in and requests that the water be turned back on, if there is not a bill owing on the account we turn it on.
Bird: That is what Ron was saying, but when you turn on to somebody that is leasing a building you said there is a letter that they have to fill out that tells who the landlord is if
they do not pay is going to be responsible for it.
Howard: Correct.
Bird: And we did not get this on the –
Howard: I was not the one that did this, but all I can assume is that Kim who was in the billing position at that time called to find out an address where to send the bill because she
has notes on the bottom of the letter that you have in your packet, and there is a cell phone number and a message number, and then she have a 213 East 37th address on there where we
were sending the bill. It was still under Meridian speedway’s name, and if the bill is getting to the appropriate person, we assume that the bill is getting to the appropriate person,
if it is not being returned to us.
Hamilton: I did not understand or I guess I did not know that I was to fill out papers as a landowner or landlord so that these bills would be sent to me directly. Assuming that after
50 years of the Dairy Board owning the property that they would be registered as owners. They have a mailing address. I still receive my mail since 1989 at PO Box 158. I still receive
things from Meridian City to that post office box. I did not receive anything probably like she says because I had requested that the bills be turned over to them. Had I known that I
was to have filled out papers which I did not know and no one had every approached me on filling out papers so that the bills could be sent to myself directly and or to the Dairy Board.
But apparently previous to my tender and it was Keith and Leroy Nielsen prior to myself somewhere along the line I am assuming that the Dairy Board has received correspondence from the
city on that property. I do not know what that address may be because I deal with directly on all of my issues. Again, I would have like to have been notified realizing that I had written
a letter saying that I am not responsible for the bill. In essence with the situation I have with the Dairy Board, I am basically landowner, so I am asking you folks how can we resolve
this? How can I get my water turned on now? I am the one that called in October of 2000 to ask for the water to be turned off because it was getting cold. I knew the water lines would
freeze up out there so I called and had it turned off, and then I blew the lines out. I had Robin call to turn it off so no one – you did not turn the services off because of the delinquent
bill. We called to have it turned off so that I could blow waterlines and not freeze my pipes. Again, if I had known at that point in time that there was a delinquent bill possibly I
could have done something, but they had already filed bankruptcy or were going to file bankruptcy. Again, I was out of that loop so I did not have the privy of who they were filing bankruptcy
on. But $8200 is financially impossible for me to pay on a bill that I really do not feel that I incurred the total amount. I am will to pay a reasonable amount, but I am asking that
we have some sort of a resolvement here on the amount because we were not notified. We meaning the Dairy Board and myself.
Corrie: Who owns the land?
Hamilton: The Dairy Association owns the land.
Corrie: And then you lease from them?
Hamilton: I sublease from them, open end, and I meet with them at every board meeting. I am like a board member, so what goes on there I know. And what I do they know.
Corrie: Does the Dairy Board have a mailing address? And they have had it for several years?
Hamilton: They have had it for 50 years probably –
*** End of Side One ***
Hamilton: -- and they are the ones who pay taxes, City, County, State taxes, on the property. I had turned my beer license, which I buy through the city so that Turbo could rent them
during the time that they were running it. But I still have my same address. Like I said I still receive correspondence from the city, the chamber, from other members of the city here
in my PO box, which is, still the same.
Anderson: It sounds to me like under our policy the way Leslie stated it to me probably what we ought to have is the mailing and address for the Dairy Board and you are actually a
leasee from the Dairy Board. Since they are the owners of the property, and then any of our correspondence would go to them. Any time they lease that to anybody then the form that Leslie
was talking about should be filled out in my mind before we give service to those people, so we know who to send the bill to. Then if that becomes delinquent then the bill would get
sent to the Dairy Board and obviously as owners of the property they would have a best interest in getting that bill resolved as quickly as possible. But that does not resolve the current
situation. It sounds like from what I am hearing is we probably need to improve our billing process and our notification process. I would suspect that we probably need to step up to
the plate and accept some of the blame for this amount getting as high as it was. It should never have gotten as high as it is. I have no idea how to even begin to figure out what would
an equitable settlement for the bill though.
Hamilton: May I ask this then, I need service out there. I paid for my service 10 years prior to, over paid as stated here. I talked to Mr. Berg about possibly paying some, getting the
service turned on, you folks make a decision of where we may be that would be operable to both of us. And I continue to pay whatever that difference may be through the season. I have
no way of generating an income until the racetrack opens. So financially this bill is putting me down, I definitely need your assistance on an adjustment on the bill is what I am asking
for, and a way to get my services turned on now and continue on, and I will do
whatever you decide on amounts to be paid. I would like to be able to work that out with Will and I think my track record shows that I will pay my bills and do pay my bills so that I
can get this service on and pay you folks for this back debt.
Bird: Kenny, what in the devil of October of 1999 would use out there at speedway use 45,000 gallons of water?
Hamilton: Absolutely nothing.
Bird: What a minute, 2000, last October.
Hamilton: In October there was no one even out there except I had Robin and Brent out just cleaning up the facility. No one else was there, and we had it turned off near the first of
October.
Bird: Well, you used 136,000 gallons in November.
Hamilton: It should have been turned off. In fact it was the end of September because in October I had left town. I asked for it to be shut off in October. So we had no water service
there in October.
Bird: Gary, what is your turn off date?
Smith: For October?
Bird: For 2000.
Smith: It was October 18th they turned it off.
Bird: Would you tell me why we got that many gallons in November.
Smith: I have no idea Councilman. I do not know.
Hamilton: I realize there is turn-off date that you folks meet, but in the past when I have called and requested a turn-off time within 2 days it has been turned off. Whether it be an
18th or the 1st, whenever I have called. That is why I assumed that when we called it was like the very next day it was turned off. Robin was told it would be the next day, and that
is when I made arrangements to have the lines blown out. So I am not sure of that date exactly.
Smith: Mr. Mayor and Members of Council we will recheck these usages and make sure that the gallons are correct because if it was turned off on October 18th that usage would be part
of September use. When was your last activity out there Kenny? What was the date of you last activity?
Bird: The first of September.
Hamilton: I do not know because I was not running the facility. I assume that it would be somewhere mid-September.
Nichols: Mr. Mayor.
Corrie: Mr. Nichols.
Nichols: Mr. Mayor and Members of Council sometime in the fall there was a rap concert out there. I doubt they used that much water, but I believe there was some event during that
period of time. I think it was in the fall when that gangster rap concert was at the speedway. Mr. Mayor I have a couple questions for Mr. Hamilton if I may.
Corrie: Okay.
Nichols: Mr. Hamilton in your sublease to Turbo Entertainment did you get all of your rent payment?
Hamilton: Yes I did.
Nichols: Did they pay you on an annual basis or a monthly or how did they pay?
Hamilton: They paid annually.
Nichols: Okay, thank you.
Bird: Up front?
Hamilton: Yes, I got paid before the season opened.
Bird: Okay. Mr. Mayor I have a question for Mr. Nichols.
Corrie: Okay.
Bird: Being in bankruptcy and I take this is shown of one of the debits? We are one of the creditors?
Nichols: Councilman Bird, Mayor, and members of the Council I did look on the bankruptcy courts website. It seems to me the City of Meridian was listed as a creditor, but I do not
remember for sure. I just to verify the fact that Turbo Entertainment had pulled the plug and to see when that happened. In conversation with Mr. Hamilton’s attorney today, Mr. Hamilton’s
lease or sublease is actually with the principals of Turbo Entertainment and not with Turbo Entertainment itself. So there is through his sublease he may have – I mean the well may be
dry. They may be poor as church mice, but the company itself that
has taken out bankruptcy was not the subtenant according to Mr. Williams today. The only reason I bring that up is that Mr. Hamilton may have a means of getting this money out of these
individuals, who are buying the company. And I think that was offered as a potential resolution was that if he could get something out of them on the bill he would turn it over to the
city.
Hamilton: Yes, Mr. Williams brought that to my attention this afternoon. That is a direction that I may go, but in fact will go if that is what we need to do here, but that does not
solve my issue right now. So that is why I am here tonight.
Corrie: You are actually wanting the water turned back on.
Hamilton: Yes.
Corrie: Okay, there was another procedure that could have been followed here, but my suggestion here is to the Council and they can take it for what it is worth is that we put this
back into Kenny’s name. We turn the water back on, and then try to figure out what the Equalization Board, which Gary and I and Will Berg members of it, and try to figure this thing
out for him. Then that will give you time to see what you need to do with your attorney and then we can check with ours. Then we can get you to have your water back on. At least you
will have that. It will give us some time to work this thing out because we are not going to solve it in 10 minutes. And I think it would probably be easier for Gary to go through the
figures and facts and with Leslie and myself and go through that board and meet with you. And see where we are and if we cannot come to some solution we can bring it back here, but I
do not have any doubt that we will take care of it one way or the other. In order to get your water back on, I think if we just put it back in your name or the Dairy Board, however they
want to work that out –
Hamilton: Back in my name.
Corrie: -- and then you are responsible for that, and we can go from there. Of course I cannot vote unless there is a tie. We will let the Council chew on that awhile and see what they
would like to do.
Bird: I agree with you Mayor. If you want I will make a motion to that effect.
Corrie: Okay, hang on just a second.
Nichols: Mr. Mayor and Members of Council I would suggest that if we are going to jump through these hoops Leslie has a billing directive and the billing directive can be signed by
the Dairy Board that says send the bill to Ken Hamilton Presentations, Inc. That way it is all squared up. Dairy Board knows where that is at, then if you sublease it to somebody else
what has to happen then is the Dairy Board then has to direct that that billing be sent to that subtenant. So that the Dairy Board understands that if this ever happens again and the
subtenant does
not pay, the Dairy Board is on the hook even though they may not have received the bill because they have said in that billing directive send this bill here. Otherwise they would be
free to say send the bill to us; we will collect it from our tenant and do that way which is what some do. Just in order to clean up our process here, which is what this gives us a chance
to do. The billing directive would need to be signed by the Dairy Board.
Hamilton: Mr. Mayor and Mr. Nichols I agree with that. My situation with the Dairy Board is that I was completely responsible in subleasing to anyone else. So possibly I need to fill
out one of these papers, I probably do not plan on subleasing it again after this experience, but I better fill out one of those forms also so that I receive those bills. Because my
track record shows that I pay that I my bills, and I do it like it is supposed to be done. I would just like to thank you for your time, Mr. Mayor and Members of Council, and I appreciate
anything you can do for us here.
Corrie: With that, Keith go ahead.
Bird: I will make a motion that we allow Kenny Hamilton Presentations to have their water turned back on at the Meridian speedway with the proper papers signed between Kenny Hamilton
Presentations and the Meridian Dairy Show Board. Also if they do not pay it gets turned off. We do not let it run. Then for the Equalization Board to sit down and see if they can resolve
the back money.
Anderson: Second.
Corrie: Okay, Motion made and seconded to turn the water back on for the Ken Hamilton Presentations and to have him and the Dairy Board sign the proper papers, and the Board of Equalization
will work with Kenny and the rest to work this out for you. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: Thank you Kenny.
Bird: Mr. Mayor.
Corrie: Yes.
Bird: Thank you, Leslie and Gary. We appreciate you guys coming in.
Corrie: Yes, thank you very much.
Item 4. Resolution No. : Declaring Surplus Property and Authorizing Transfer to Lowman Fire Department:
Corrie: Is there some paper work on this one yet, Kenny? Oh, it is right here. We have it.
Bowers: Mayor Corrie and City Council, I was talking with Bill Nichols tonight on this resolution that we have. Lowman Fire Department is not a taxing entity at this time yet. I have
talked to them and we were going to try to deed or gift this truck to the Bureau of Lands first and then put in the stipulation that the Bureau of Lands would need to deed it or gift
it to Lowman Fire. The problem is with the Bureau of Lands the person that is in charge of that area is gone until next Monday. I have not been able to contact him so I do not know if
our best thing would be to table this or continue it until April 17, 2001.
Nichols: Mr. Mayor and Members of Council the state statute allows a transfer of property to a tax supported entity, which we thought Lowman was, and Kenny has found out that they
are in the process of trying to get there, but they are not there yet. The Department of Lands could be a recipient of the truck with a stipulation that it be used in Lowman. If you
want to do that I would change the resolution and reword it. If you want to wait and see if Lowman gets their tax-supported status, we can do that. I think one of things to remember
is that every month that goes by any maintenance that goes into this truck is dollars over the dam, but we need to follow that state code. We cannot convey it to someone that is not
a tax-supported entity.
Corrie: Can you get it back to us or the attorney next week then?
Bowers: Yes, the gentleman that is out of town should be back Monday. That would not be in time to do it for Tuesday night, so I thought we better –
Corrie: You just need to get with the City Attorney and then have it worked and then bring it to Council as quickly as we can. Then if the Council agrees to do that. Do you have any
problems with that Council?
Bird: I have no problems with that at all.
Corrie: Why don’t you do it that way Kenny then we can get it moving as quick as possible.
Bowers: Thank you Mayor and Council for your time. I appreciate it.
Item 5. Resolution No. 01-364: Election for Mill Levy Adjustment:
Corrie: Resolution No. 01-364 is a resolution for claiming a special city election to be held on Tuesday, May 22, 2001 designating the polling places and times and ordering the City
Clerk to give notice of such elections. Is there anyone who
is present that would like to hear the whole thing? Council, we need to vote on the Resolution No. 01-364.
Berg: Mr. Mayor.
Corrie: Yes, Mr. Clerk.
Berg: Mr. Mayor and Members of Council, I know there is not anybody from the public here, but just a couple of things to point out on the resolution. There are four precincts. We added
the one to the south of the freeway. We also are advertising in the Statesman as well as the Valley Times, which we do not have to do the Valley Times, but it will help notice. So just
those points that we are trying to do that, and just another comment that we need to get some committee or something to get going in this direction to help poll some of these facts and
publicize the information.
Corrie: Are we using this as a hand ballot, or is it going to be (inaudible) or punches, how are we working this?
Berg: Mr. Mayor and Members of Council, I am still working with the County Clerk, Dave Navarro, about what we can count in an expedient time. Plus the cost of the card that they have
to special order if we can take it back on other things or they have remainder cards, so there are a couple things we are looking at. Having four precincts too will help divide the number
of ballots each precinct has to count if go to the hand count. Plus we are only counting yes or no, we are not counting different people like a normal election, which could make the
count go faster. The problem we are running into is the Foothill Ballot. The Foothill’s issue is on the ballot in Boise City, so the county is running Boise City’s election at that same
time. They figure that will be a hot issue and be a lot of ballots to go through and count. We are in line last.
Corrie: Okay, no yes or nos. Mrs. de Weerd.
De Weerd: I know Will got it the Citizen’s Committee, but are we going to hold any kind of public meeting to show the need or how are we –
Corrie: You have to show the need or it is a futile battle. I had some phone calls today that wanted me to send out and inform my city address to the city, and also how much Boise
is paying and Nampa is paying, and it is a good deal for us. We need to do as much as we can on this through public education. I think that is what Ron said earlier that we need to do
that. Ron.
Anderson: I was just going to say that I do not necessarily think public meetings will help us reach the number of people that we need to reach and convince people to come out and
vote. I think we are only going to get the people that are really involved in the community and that are concerned and are already aware
of the issues. I think we need to try and focus on the people that are not aware, so I think we need to newspaper and television spots. I think the television stations would be more
than glad to jump right on this as being a major story with the very recent release of the census numbers and the increase in population that Meridian had in the last 10 years. There
is more than enough basis there that they would love to hear how the city is struggling to keep up with growth. I think we ought to have some meetings amongst the City Council and whoever
else wants to be involved in spearheading this effort, but I think we are missing some golden opportunities right now to sell our case. It would be a great time to do it, and we ought
to jump on it.
Corrie: Channel 6, 7, 2, and 12 all want to get with us and interview us. So step right up and help me.
Nichols: Mr. Mayor.
Corrie: Mr. Nichols.
Nichols: I am not volunteering for interviews, but I do have a couple of points. One of the things let me make some suggestions with regard to this ballot measure. One is if legislature
ever adjourns Ken Harward could come and help the Council discuss ways to get the facts out to the people. One of the things that he sent me months ago when we first looked at this issue,
a much smaller town, but the City of Iona had gone through similar budget levy request. They had a letter that went out to the citizens, and you could have a fax sheet that would go
out and describe what is there and how much would be. One of the other things that helps these types of levies is if the Council can ahead of time say here are some means that we are
looking at in the city that would cost. It costs x-number of dollars to put on a new police officer. It costs x-number of dollars to put on a new fire fighter. It costs x-number of dollars
to whatever the issue might be in terms of parks or however you might use this additional revenue if it is approved. To be able to highlight some of those things that you would hope
to use it for, so that in effect people are not left with the impression that voting for the Tax Levy votes the Council a raise or the Mayor a raise or whatever the issue would be because
you already know of the needs that you have. It is just a matter of communicating those to the public. That is one thing that Council could do at a workshop. Janice could come in and
say based upon our current Levy in our current evaluation this is what we would anticipate we would raise. Then you could look and say here is how we would like to allocate those funds.
That way you are selling a new position in the Police Department or a new fire fighter position or whatever these things are as part of this levy request.
Corrie: Good point, and the 10th is a work session right? We should have it pretty well brought up to what we want to say and do in a letter.
De Weerd: We will have our presentation all done by the 10th?
Anderson: I think we need to have a strategy session to put together what our presentation is going to be. Whether we do that on the 10th or I think maybe earlier than the 10th we
need to do that.
Corrie: Are we going to have a special time meeting, next week even?
De Weerd: Didn’t Nampa pass a Mill Levy increase prior to this bill being inacted?
Bird: I could not tell you that. I know they have had a Mill Levy increase and that had to be it, but it has been quite a few years ago I think. The last time they had their Mill Levy.
When you are 0.76 you do not have to –
Corrie: What do we meet again after the 29th? Are we going to meet the 5th?
Anderson: We will probably meet on those Thursday nights.
Corrie: Thursday nights. You could have a meeting the 4th if you wanted. We would try to get Ken to meet with us on the 4th, Wednesday the 4th. I can check with him and see if he can
meet with us maybe 6:30pm on the 4th. Kind of go in there, the attorney can get some things together for us and Janice can. You will just need the legal part of it. I do not want you
doing anything else.
Nichols: You do not want me using any numbers that is for sure.
Corrie: No. Then we will get with Janice and have her pull some things together. Maybe have it at 6:30pm on the 4th.
Anderson: Mr. Mayor.
Corrie: Yes.
Anderson: I might suggest, too, the major things that we fund out of the general fund budget is parks, police, and fire. Maybe ask those three departments to put together some numbers
like Bill was talking about. How much does it typically cost for an acre of park ground? What is the development cost of park ground? Some of the numbers about what we currently have
for park space as compared to national averages and then each of the other departments, police and fire could also do that same stuff, but those can be the selling points. I mean when
we are talking about what kind of dollars does it cost to open a new substation for the Fire Department for example. It takes 9 people to man that. The engine cost X amount of money.
The fire station costs X amount of money. We have got very recent numbers that we could throw out there to show the need of – and like Bill was talking about, Janice could put together
the numbers. The last ones that we heard was that increasing this Mill Levy would be somewhere around one million
dollars. It might be slightly more than that now, but we could show what the need is and that this million dollars is not really going to go all that far in actually to fulfill all of
those needs. But it will definitely give us a shot in the arm.
De Weerd: (inaudible) particularly have those department heads at this meeting next week. Kenny and Bill and Tom can you pull those things together?
McCandless: By the 4th.
Bowers: Sure.
Kuntz: Sure. Mayor and Council, just a clarification and, yes, Council member de Weerd, I was listening. The additional revenue that would be generated is intended to be use for operational
expenses or land acquisition and development.
Anderson: I think at this point what we are trying to get is we are trying to get base numbers. I mean of how much it costs for development of park space from just going out and buying
the bare ground to what it costs to develop into parkland. Then maintenance costs that it takes for that. If you figure some many personnel to take care of so many acres of park ground.
At this juncture I am not sure we are will to say that okay we are going to hire X number of policemen, X number of firemen, then we are going to buy X number of park space, but we are
trying to just get some preliminary numbers to say here is how far this money could go or here is what it could buy.
Kuntz: Thank you.
Corrie: Okay. Any other discussions? I still need a motion for the resolution. Just to kind of keep us on track here.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I move that we approve Resolution No. 01-364, election for Mill Levy adjustment for the Mayor to sign and the Clerk to attest.
McCandless: Second.
Corrie: Motion made and seconded to approve Resolution No. 01-364. Claiming special election to be held Tuesday, May 22, 2001 polling places and ordering the City Clerk to give notice
of such elections. Any further discussion? Hearing none, all those in favor of the Resolution say aye.
MOTION CARRIED: ALL AYES
Corrie: We definitely picked the 4th. I will let you know tomorrow whether we can get Kenny here or not, but I think we need to do it anyway. I think we can get him here. I will tell
him I will resign as the Chairman of the – 6:00pm is that okay Council?
Bird: That will be fine with me.
McCandless: Fine.
Corrie: Okay, 6:00pm April 4th.
Item 6. Amending Ordinance No. 883: Re-codification of Ordinance No. 883 relating to the Excretion Of Human Waste:
Corrie: With that I am going to give that to the attorney.
Nichols: Mr. Mayor, one of the problems we have sometimes profligate some of these ordinances, and they kick around for a long time, which it happened over the course of the last year.
We ended up with 26-3-9 sections in the code so we needed to re-codify this one so we can get it in the right place. So that is all we are doing. We are moving it from section 9 to section
12 that is correct.
Bird: Any questions Council?
Anderson: None.
McCandless: None.
Bird: If we have none I would entertain a motion amending Ordinance No. 883.
Anderson: Mr. President.
Bird: Mr. Anderson.
Anderson: I would make a motion that we amend Ordinance No. 883 re-codification of Ordinance No. 883 relating to excretion of human waste move it from section 9 to section
12.
McCandless: Second.
Bird: I have a motion to change Ordinance No. 883 section 9 to 12. I have second. All in favor?
MOTION CARRIED: ALL AYES
Berg: You need a roll call vote.
Bird: We need a roll call vote? Okay, roll-call vote Mr. Clerk.
Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye.
Corrie: Next item, the next to last item. Street dance, Steve.
Item 7. Presentation by Steve Siddoway of the proposed Street Dance:
Siddoway: I received a phone call from Anita, Mayor Corrie’s office, this afternoon asking me to come tonight, so I will have the Mayor correct me if I am not fully clear on exactly
what I am doing. We have an idea that we want to do a street dance in association with the opening of Generations Plaza. It is a fun thing to do for the city. My understanding is that
I am here tonight to present that idea to the Council to see if the city wants to sponsor the dance. This would entail coordination from the Parks Department. It would entail some security
from the Police Department. An aid station from the EMTs at the Fire Department, and those types of commitments from the city to put a dance on. The idea is that we do it on Idaho Street
between East First and East Second next to Generations Plaza. The businesses, Smokey Mountain Pizza and others would be able to have vending booths and sell food, and we would probably
have it on a Friday night. We were talking about May 18, but I think June 1 is the date that is being talked about now. It is a Friday night, and we would have opening ceremonies for
the dedication of Generations Plaza. Then move that into a family street dance.
Bird: Steve, alcohol beverages, are they going to be served at the location?
Siddoway: I do not believe so. The discussion has been that – well, the 127 Club is right there. People can go inside there, but there will not be any sold on the street as part of
it. We are talking about having Coca-Cola since they are a Meridian business if they are interested or Pepsi sponsor. But it would be a non-alcoholic event.
Bird: Yes, when you start having to go get your alcohol then you have some problems. I think it is a great idea, but I think that we should approach the Dairy Show Board and see if they
could help sponsor it and move it Dairy Show Days.
De Weerd: The following weekend.
Bird: It is the following week.
Siddoway: The only question there is if we could draw people away from the carnival to have a dance downtown. I think it might actually conflict rather than build it into a bigger
event.
De Weerd: I do not think they are doing the carnival. Are they Tom?
Bird: Yes, they have been.
De Weerd: Because I remember the Chamber mentioning that they would not have to use the park this year for a parking for the pancake – oh, Will would know.
Berg: Mr. Mayor and Members of Council the pancake feed is going to be the week before so there is not a conflict with the carnival being right next to the pancake feed. They feel
as an introduction to the Dairy Day Week the pancake would be better utilizing the accessible to the elderly and things without the carnival. So that is why there is not going to be
a –
Siddoway: So Dairy Days will have a carnival the week after the pancake feed.
Berg: Not being involved with the Dairy Days, but I would just assume that they would still go ahead and have a carnival.
Bird: Has anybody broke the news to the Dairy Show that they are not going to have a pancake feed while the carnival is there? Because that is the only night that the carnival really
does real good is on the pancake feed. It is not a real moneymaker.
Corrie: We discussed it. What they might do is have a raffle, charge a dollar per person to get into the dance then raffle off different things around the City: pizza or something
at that point.
Siddoway: I have spoken informally with the owners of Smoky Mountain Pizza and they are real interested. They see it as a great opportunity to get some exposure, and they would be
willing to donate some items for a raffle and things like that.
Bird: How much do you think it is going to cost?
Siddoway: For the dance itself?
Bird: To put it on.
Siddoway: I do not know a full number. For the DJ, the idea was that we would have my uncle Ron Lundquist who did the Christmas dance, the Vegas Nights DJ service. He runs a street
dance every year up in Cascade, and what we have found there is we could either charge a nominal fee of $200 and then take the $1 per head that the Mayor mentioned as our fee. The other
associated costs would be in the manpower, the wages that the police officers would be paid while they are on duty, and I do not know those.
Bird: But you could talk those guys into volunteering their time, the same with the park.
Corrie: I would not suggest it.
Bird: I know, but what is the cost of the DJ or a band?
Siddoway: Usually if we just pay for an event like this, it would be in the neighborhood of $500 to $800. What we found with the dance in Cascade is that people come, take the dance
more seriously, and stay if they pay even a nominal fee of a dollar. They get a stamp on their hand, they come, and they stay around. It actually turns out to be a better dance. By charging
that fee, we can lower the cost of the DJ’s fees to the City.
Bird: You get an exact figure on the DJ, and I will get you a sponsor for the DJ, but I need an exact number. I will get somebody to buy the DJ.
Siddoway: I said $200. We could do it.
Bird: Okay, you come and tell me what and I will get you a check.
Corrie: What about the time of it? 6:30pm, 7:30pm until 9:00pm or what, Steve?
Siddoway: I believe that we would like to start the dance probably about 8:00pm, which would mean we would want to start the opening ceremonies for Generations Plaza itself. I do not
know whether you would expect a half of an hour or an hour, but I think we want to move directly into the dance afterwards so we do not lose people. Seven or 7:30 would be the starting
time. We would probably want to advertise an open house time before that, that people can come and start milling around. So we would have an open house maybe from 6:00 to 7:00, opening
ceremonies 7:00 to 8:00 or 7:30pm to 8:00, and then start the dance at 8:00. You do not want to start the dances too early or they do not get going, but we want to try and encourage
families to come. Families with kids will not come if it starts much later than that. We also have a noise ordinance to contend with, and I believe the noise ordinance is at 11:00 p.m.
So we would be 8:00 to 11:00 p.m.
Corrie: Eight to 11:00?
Siddoway: Yes.
Corrie: Then my question, Bill, is how many officers do you think it would take if you blocked just that one street off? East First to East Second.
Gordon: Mr. Mayor and Members of Council, I have already talked with the Chief on this and looking over the staffing that we will have available, I can commit four full time officers
and anywhere from two to four reserve officers as well. So we will be looking at anywhere from 6 to 8 officers that will be available.
Corrie: And that would cost us about how much?
Gordon: They would be on their normal shifting, so there would not be any associated over time with that. That would just be for the four full time officers.
Corrie: Okay, then you have the two reserves in case they get called to a murder or something.
Gordon: We have overlapped staffing going in with the reorganization that we are looking at right now, so we should have more than adequate staffing on a Friday night.
Corrie: Okay, you can take the farmer away from the farm, but you cannot the farm away from the farmer. Okay. Council do you have any problems with the June 1 and have a street dance
and dedication of the Plaza? Okay, then get with Keith and we will get the arrangements made up.
Siddoway: Okay.
Corrie: Park, Tom is going to say something.
Kuntz: Just a couple of points of clarification. Do you want us to pursue a date with Dairy Days?
Corrie: I guess you can. I am thinking like Steve, we do not want to have competition with the carnival, because the Dairy Board makes money off the carnival too. You can talk to them
and see what they say.
Kuntz: Second clarification, if people purchase alcoholic beverages in the businesses adjacent to the street, can they legally bring them out into the street?
Bird: No they cannot. They cannot be in the park anyway.
Corrie: They cannot be in the park or anything else. So they cannot drink it on the street. That is why we need six to eight officers there to make sure they do not. They tell the
bar there that they keep the drink inside.
De Weerd: They can sit out on the patio at Smoky Mountain Pizza.
Corrie: Yes, I guess they can sit on the patio.
Anderson: Maybe you could rope off an area of their parking lot and have like a beer garden.
Bird: Then you would have to get like Steve Youngerman did, you have to get a catering –
Anderson: No, right on their property.
Bird: Oh, on their property.
Anderson: Do they not own that parking lot that is right next to it?
Siddoway: That is the bank’s.
Corrie: Well, figure out what you need to do, then we will go from there.
Siddoway: Thank you, Mayor and Council.
De Weerd: Thank you, Steve. Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I believe some time ago Tom and I talked about this opening. And it might be an appropriate time to recognize Lila Hill and Terry Smith for all the work they did with the historical
part of that park in addition to all of Lila’s work and dedication for the Historical Society and the work that she has done on that. Would that be an appropriate time for all of this
to happen?
Corrie: I would think it would be.
Anderson: Present her a plaque of appreciation.
Corrie: To Lila.
De Weerd: Lila has put a lot of time and effort, and I know that Lila and Terry Smith spent a great deal of time on those historical (inaudible).
Bird: I vouch for that because I spent two days with them.
Corrie: We could get that and make a presentation.
De Weerd: Thank you.
Bird: Get a nice plaque for both of them, Mayor.
Corrie: I have one other thing before we can retire for the evening. The County Commissioners can meet with us at 10:30 a.m. April 9, 2001, which is a Monday, or 2:30 p.m. April 12,
2001, which is a Thursday. So I said I would ask you tonight and see what you would like to do.
Bird: I would prefer the 2:30pm on Thursday.
Corrie: The 12th of April?
Bird: Yes, Mondays are horrible for me.
Corrie: Anybody else have any other preferences?
De Weerd: Either one is fine.
Corrie: Okay, and we want to discuss the –
Anderson: The development in the county in the rural area.
De Weerd: And our referral area as well as our area of impact.
McCandless: What time was that?
De Weerd: 2:30 p.m. Thursday the 12th.
Bird: Where at Mayor?
Corrie: At their chambers. They will supply coffee. He better do something more. We need to have them all agree on the same thing. So, it meets everybody’s approval 2:30 p.m. Thursday,
April 12, 2001? Then I will tell them it is on the development in the canyon, the referral area, and the area of impact.
De Weerd: Will our department heads do presentation of the impact outside (inaudible) and what impact it has on the operations, fees, inspections, and all of that? Didn’t we discuss
that?
*** End of Side Two ***
Anderson: -- when they allow those types of developments to go in at urban densities that far outside of our city, and I have talked to Kenny and Joe already about putting together
some information and a presentation on doing that, I do not know that the Police Department could actually do one because they would not cover those areas, but if it was allowed to do
this shoestring annexations then it could it cause problems for the Police Department because then they would have to protective those areas. But just them simply allowing those areas
to
develop to an urban density whether it is annexed into the city or not I know creates significant problems for the Fire Department.
Corrie: Okay, I will see how much time they are going to give us. It may be an hour. We may just get an hour. But we want to be pretty well prepared to discuss it, so we will have
the Fire Department – Bill do think the Police Department would want to add anything to that with the shoestring annexation?
Gordon: Mr. Mayor and Members of Council I can check with the Chief on that. Off hand the only things that come to mind on the shoestring stuff is it would extend out response from
the core of the town out to those outer-laying areas like that. And then also if the county is doing that and it is becoming urbanized often times we became the priority response for
any time of emergency calls that requires law enforcement. We may be actually closer than the county unit to initially respond to some of those developed areas if they are in close proximity
to the city confines.
De Weerd: That is an important point to really scare them. And certainly our development services with Gary and Shari and John and Rick –
Corrie: We are going to get you all in there. Gary, we will have you kind of put the presentation together too. I will find out how much time we have. I imagine we going to get about
an hour, but we might stretch it out. I will ask them for as much time as they can give us. Any other suggestions with that?
Bird: I have none.
Corrie: Okay, with that we can go home.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I would make the motion to adjourn.
Bird: Second.
Corrie: Motion made and seconded. All in favor of the motion say aye.
MOTION CARRIED: ALL AYES
MEETING ADJOURNED AT 8:35 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVE:
ROBERT D. CORRIE
ATTEST:
WILLIAM G. BERG, JR., CITY CLERK