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HomeMy WebLinkAbout2001 01-23MERIDIAN CITY COUNCIL MEETING JANUARY 23, 2001 The regularly scheduled City Council meeting of the Meridian City Council was called to order by Mayor Robert Corrie at 6:30 p.m. on Tuesday, January 23, 2001. Members Present: Robert Corrie, Ron Anderson, Cherie McCandless, Tammy de Weerd, Keith Bird. Others Present: Bill Nichols, Janice Smith, Gary Smith, Bill Gordon, Tom Kuntz, Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Ron Anderson X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: Mr. Clerk could we have the Roll-call Attendance please. Item 2. Adoption of the Agenda: Corrie: The second Item on the Agenda is the Adoption of the Agenda. Council I think we had one addition that we didn’t get in here. It was the number for the meeting that was tabled for the 23rd, a Land Swap between Steiner Development and the City of Meridian in the Ordinance. I think if you would meet your approval that we would make that a No. 10 in the addition to the Agenda. Bird: So moved. Anderson: Second. Corrie: Motion made and seconded to add No. 10, the Ordinance on the Steiner, City of Meridian Development Agreement. All those in favor say aye. MOTION CARRIED: ALL AYES Corrie: I’ll entertain a motion to the adoption of the Agenda as amended. Anderson: So moved. Bird: Second. Corrie: Motion made and seconded to adopt the Agenda as amended. All those in favor say aye. MOTION CARRIED: ALL AYES Item 3. Department Reports: A. Accounting / Finance Department – Janice Smith: Treasurer’s Report: Corrie: Item No. 3, is Department Reports. Item 3A, Accounting/Finance Department – Janice Smith. Treasurer Report, Janice. Janice Smith: Thank you Mayor and Council members. I’m going to give you an overview of your revenue, your expenditure report that you received last week if you happen to have it with you, and going over a summary of the Investment Cash Summary. Last month we did move some money out of the investments. This month nothing has been moved out of investment, but if you noticed our checking account is real low. We’re down to $13,000. We are expecting 2.5 million dollars in property taxes, state revenue at the end of this month to get us by. I will be calling. If I don’t have it by Friday, I will be calling on Monday to make sure it’s going to be coming in. We have made arrangements with our Investment Agents, if it doesn’t come in there’s money available and we will not have any fees pulling any money out. They made sure that we’ve got some cash flow there. We have finished up with the audit adjustments that were on your summary also on your Investment Cash Summary. The carry forwards we (sic) made some adjustments. The Water Department and the Parks Department had some carry forward balances because they predicted some carry forwards that would not be spent. During the audit, the auditors said yes, those have been spent. $87,200 out of the Water Department is in a carry forward with no project to it at this time. Also the Parks has a carry forward of $63,000 at a – no designation to that either. I would assume in August we would have our annual Budget Amendment and decide at that time if the Water Department would be needing it or in the Park also, if they would be needing it. Otherwise the Council would make their recommendation and decide where that moneys would go. Otherwise, hopefully we’ll stay in our fund balance and be able to pay off some of our other expenses that always come up. At this time we’re just waiting for the property tax, state revenue sharing to come in to help us out. Did you have any questions on those reports? Anderson: Mr. Mayor, I didn’t follow your statement Janice, about how these carry forwards came about. It was the auditor that decided that this money was spent? Janice Smith: Yes. Anderson: Were these projects that we had budgeted for, and then they didn’t cost as much as we thought, how does that work? Janice Smith: During our budget process we get with all of the departments and we ask them what projects do you have that you feel that you’re not going to spend? That you will be able to carry that forward? They predicted a certain amount of money and then when the auditors come in and look they say, no they did spend that money in the last fiscal year. It was spent in last fiscal year. It isn’t out there anymore it really was spent. Anderson: If it’s spent how is it a carry over? Janice Smith: Right now it’s not a carry over, it’s just sitting there for you – you can move it into operations or take it out of there completely. We just have it designated so we could match with our published budget that was in the paper until you guys have an Amendment. You will see it on your – we allocated it on your expense report too. It’s separated so they can’t dip into that. Anderson: I’m still tracking with you. Nichols: Mr. Mayor, Janice, are you saying that you’re reducing the projected income into those budgets by those amounts, is that what you’re saying? Janice Smith: We haven’t reduced it because what you have published in the paper says they have this money in there. Nichols: You’re telling them they can’t spend it? Janice Smith: They can’t spend it because our auditors have made their audit adjustments and said they did spend that last year. When we are doing our budget, we put so much money in there, like I think we’re going to be using in the fund balance this year because we’ll be going into the fund balance. Anderson: I still don’t get it maybe the auditor could explain it to me. Janice Smith: When we have our workshop with our auditors on the audit, the end of fiscal year audit we could ask them how that’s done. Bird: I don’t understand it. Janice Smith: It makes sense to me because we still have to – when we’re (inaudible) our report we still have to come up with that same number that was published in the paper. Whether later, you guys decide we don’t need it, or we’re going to spend it elsewhere, you would make that decision. Anderson: I’m just trying to figure out where it’s coming from. Bird: How did they get the – unlike Ron, where’s the mistake? How does it come about? Janice Smith: They’re projects. I’ll do a spreadsheet on which projects it was because that will help you a lot. I think that would, and I’ll make sure that the Parks and the Water gets one too. It will show all of the – do the history, where it was spent and then they can see that. I’m sure if our Parks Superintendent here looked at his previous expenditure report in the new one with these adjustments he will see that. Anderson: It’s not fund balance though, it’s not something that was left over in the end of their budget at last year. This is something that – Janice Smith: That they had to budget for. Anderson: -- was a project that they were going to do. They budgeted for and then the project didn’t get completed or built or whatever they were going to do with it? Janice Smith: That’s correct. They predicted, say here they’ve got – Parks has Bear Creek Park, well I won’t even go into that one because that hasn’t been started. Let’s say if there was something in Storey Park, he predicted $25,000 that he was going to be a carry forward because it wasn’t complete. You have contractors out there but the auditors came in and checked all of the bills. He spent $5,000 of it so he doesn’t get that carry forward. He won’t get the full $25,000, he would get the $20,000. Anderson: So in this coming year’s budget, fiscal year 2001, he requested that $25,000 be carried over but he had already spent part of that? Janice Smith: That’s correct. You still have to balance so that extra $5,000 will go down in the carry forward, unfinished projects with no name to it. I think it will be – this is the first year we did the carry forwards working with Nampa and Boise how they do these projects instead of throwing them all out and putting them back in. Then you don’t have a true account of the project cost because you’re re-budgeting it and it’s not re-budgeted. You need to – the project started this year, we’re going to carry it forward and it’s kind of iffy on some of these big projects what they are going to spend this new year. If you looked at the sewer he’s right on, he’s right on the dollar. All of his carry forwards zeroed out so he won’t have this problem. We will get the Park’s Director and the Water Superintendent to – maybe a spreadsheet so maybe this next year they can critique it a little bit and maybe not have this extra money there. Corrie: So you’re going to do a spreadsheet for us anyway. I’m getting confused now. I thought I had it but I lose it. I think that spreadsheet will – Janice Smith: The carry forwards are those big projects, those capital projects. De Weerd: There weren’t a lot of them but what you’re saying is the amount that was spent last fiscal year – well what was spent but it wasn’t anticipated to be spent will all be lumped together in a one line item so our budget balances. Janice Smith: That’s correct. De Weerd: Do you understand that Tom? Kuntz: I do but I don’t know where the money’s coming from. This is the first I’ve heard about this. De Weerd: Her example with the irrigation system, the $25,000 that was carried forward. You spent $5,000 of that so, in essence you only $20,000 that you can spend this fiscal year even though it says $25,000. $5,000 of that will be transferred into a one line item that will lump all of that together. You still have the carry forward that you anticipated, you just don’t have an extra $5,000 to spend. Corrie: My glasses are fogging up. Janice Smith: Now that I've got you totally confused, do you have any other questions? Corrie: Anything else Council? Janice Smith: That was all I was going over just the audit. We will be set – I guess that in February we have a workshop with our auditors. Bird: The 12th. Janice Smith: February 12th? Bird: 13th I mean, I’m sorry. Janice Smith: 13th? Thank you Mayor and Council. Bird: Thank you Janice. Corrie: Thank you Janice. I guess before we go to Item B, I want to thank – I understand you were the acting Mayor the 23rd? Anderson: I don’t think so. Corrie: Who was it, who was the Mayor? Anderson: Keith. Bird: I guess I was. Corrie: I was reading at top in the paper that he was the acting Mayor. I guess I had better – thank you Keith, I thought maybe we would just pass it down to Vice President while I’m gone, they can all take a wack at it. Which is all right, (inaudible) with the seats we’re sitting on. Anyway thanks for taking over. Bird: No problem, thank you. Item B. Public Works Department – Gary Smith: Five Mile Relief Sewer Phase 1 – Bid Results / Award: Corrie: Item B, Public Works Department Gary Smith. Item 1, Five Mile Relief Sewer Phase 1 – Bid Results/Award. I’ll let you go through the four there. Gary Smith: Thank you Mr. Mayor, Council members. First Item I have is the bid results. We had a bid opening for the construction of the Five-Mile Creek Reliever Sewer. We had eight bidders. Do you have the package in front of you there? Our low bidder is Lurre’ Construction from Caldwell. We’ve done, and our Consulting Engineer has done investigation on Lurre’ Construction’s experience. We met with the President of the company, John Badiola, yesterday afternoon and visited with him about any concerns that he had with the project. He had none he’s ready to go to work, anxious to get started. All of the bid extensions were checked by the Consulting Engineer and our recommendation is to award the contract to Lurre’ Construction in the amount of $464,560. Anderson: Gary I had a question. I read your footnote on that about the alternate bid price for a different type of pipe that would add $30,000. Are you not recommending that or is that included in that $464,000? Gary Smith: Let’s see. That should included it, it does not – it should include the alternate bid. Bird: The $464,000? Gary Smith: It does not include the alternative no. That was the base bid. Bird: Did you accept the alternate? Gary Smith: Yes. Bird: The – we’ll include the alternate so this will go up how much Gary? It said approximately $30,000? Gary Smith: The total price including the alternate is $507,481.30. Bird: And 30 cents? Gary Smith: Yes. Bird: That’s what you will have the contract for at this point now that you’ve got the alternate already selected? Gary Smith: Correct. Thank you Councilman Anderson. Sorry I breathed right by that. De Weerd: Did the – Mr. Smith, did the second one include that alternative? So would they be low then? Gary Smith: No, none of these base bids included the alternative. Bird: These are all base bids and the alternate was included with every one of them or they couldn’t bid it. Corrie: I guess my question Gary, that spear type pipe, is that well worth the $30,000 increase? Gary Smith: Yes. De Weerd: How does this fall within the estimate by the engineer? Gary Smith: I’m trying to remember. The engineer’s estimate was somewhere in the middle. I don’t remember where it was. Bird: It was higher than this? Gary Smith: Yes. Bird: It was higher than the low bid? Gary Smith: It was higher than the low bid, in fact he was higher than the low three. Bird: He was in around $605,000 or something, aren’t they Gary? Gary Smith: He was pretty close to the middle bid, I don’t remember the number. De Weerd: The engineer, when they check it out do they check references and quality of work on other projects? Gary Smith: Yes, they did all of that. We had an experience request in there for prior to the award of the bid. We had to check the work that he’s done, the size of pipe that he’s laid, depth of pipe that he’s laid, that sort of thing. How much equipment he has, if he has the right equipment and so all of that was checked. De Weerd: Do we check with the agencies or companies that they do work on and see if they were pleased with the quality of work or can we do that? Corrie: You can do anything you want. Gary Smith: Right, I’m not sure to what extent they did make phone calls. The Consulting Engineer that we hired for the project was charged with that responsibility to make sure that he was capable of doing the job because it’s an important job. Bird: They’re licensed, they’re State Licensed. Anderson: (Inaudible) receive the results at the end of those licensing that Larry talked about. Public Works license? Gary Smith: Right Anderson: 1A, 2A, and 3A. Bird: He has to be a double A for this? Gary Smith: He is, yes. Anderson: (Inaudible) why do you choose this one? De Weerd: When it’s that far below in estimate, I guess – Gary Smith: Right, and we were concerned about that too Tammy, it was a concern of ours. We wanted to make sure that he was comfortable with the job or with his price and we wanted to make sure of his quality of work. Bird: He also put up a bond right? Gary Smith: Yes. Bird: Payment Performance Bond? Gary Smith: Yes, Payment Performance Bond, and Certificate of Insurance – Bird: Bid Bond? Gary Smith – the Bid Bond was with the bid, correct. Anderson: Lurre’ Constructions been around this Valley for awhile, they do good work they have a good reputation. De Weerd: Don’t get me wrong, I just asked a question. I love to save a buck. Gary Smith: It’s a big job and we were concerned when the bid came in that they leave $30,000. That’s not quite 10 percent but it’s a fair amount to be between first and second. It was a concern of ours too, it always is when there’s that much spread. Bird: You bet. Gary Smith: We won’t (sic) have any problems with the sewer line in the future because it’s the main trunk line. Part of it goes through the park, (inaudible) park. Part of it goes along side of two subdivisions so there’s problems if we had to go back in there and do any additional work. We don’t want to do that, that’s why we’re opting for the better grade of pipe also. De Weerd: Thanks. Bird: Mr. Mayor, if we don’t have any more questions I would make a motion that we accept the award. The Construction Contract for Five Mile Relief Sewer, Phase 1 to Lurre’ Construction out of Caldwell for the $507,481.30 for the Mayor to sign, the Clerk to attest. Anderson: Second. Corrie: Motion made and seconded to award the Phase 1 bid to Lurre’ Construction of Caldwell in the amount of $507,481.30. Any other discussion? Hearing none, all those in motion say aye. MOTION CARRIED: ALL AYES Gary Smith: Thank you Mr. Mayor, thank you Council. Five Mile Relief Sewer License Agreement with NMID: Gary Smith: The next item I have is a License Agreement with Nampa Meridian Irrigation District for us to occupy the easement along side of the Five-Mile drain with the sewer line project. Anderson: Gary, has Bill reviewed this contract yet? Gary Smith: I’m not sure Councilman Anderson. Nichols: Mayor, Councilman Anderson, members of the Council. It’s a fairly standard License Agreement similar to what they’ve done before. The key on this one is just to make sure that they sign off on all of the design and the construction standards so that there isn’t any alteration of the drain that they haven’t approved. We know that Gary and his crew will get that done. Gary Smith: They have reviewed the plans and approved of the plans. The plans are referenced under exhibit D as in dog, special conditions. It references all of the plan sheets that involve the easement along the drain. Corrie: Any further questions? Bird: I have none. Corrie: I’ll entertain a motion to accept the Sewer License Agreement with the Nampa Meridian Irrigation District. Bird: Mr. Mayor, I move that we approve the Five Mile Relief Sewer License Agreement with Nampa Meridian Irrigation District for the Mayor to sign the agreement and the Clerk to attest. Anderson: Second. Corrie: Motion made and seconded to approve the Five-Mile Relief Sewer License Agreement with the Nampa Meridian Irrigation District, any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES Gary Smith: Thank you Mayor, thank you Council. Consulting Engineer Agreement for Wastewater Treatment Facility Emergency Power Addition: Gary Smith: The next item I have is an Engineering Agreement for Taylor Engineers in Boise to provide engineering services for the design and technical specifications to bid emergency power, generator, for the Wastewater Treatment Plan. This generator will have capacity to operate our blowers for the aeration basin should we lose power. This is similar to a project that we did previously at the Wastewater Plant. This will be our third generator out there. There’s a terrific amount of power required to operate that plant and one generator wasn’t – we couldn’t get a large generator or it wasn’t feasible to have a large enough generator to operate the whole plant so we’ve had to resort to individual generators to operate portions. That includes the original generator that was part of the original plant. This will be the third one including that original. Anderson: How often have you had to use those, very often? Gary Smith: Not a lot, no. When we have to use them -- in a relatively short period of time, if you didn’t have them we would be in trouble with the processors. Anderson: The age of the other two is? Gary Smith: The oldest one is – 1979 is when it went into operation so it’s 21 years old. They don’t get used a lot, they’re well kept and they exercise them every month to make sure everything’s working okay on them. The second one is probably two years old is all. This would provide the engineering fee to prepare the technical specifications to purchase the emergency generator. We found that two years ago when we did the last generator that the insulation cost was not to a point where we had to bid it. I think Brad said it was somewhere around $5,000 to hook it up. Set it up and hook it up. What we’re anticipating is to purchase is a (inaudible) Bid. We’ll purchase the equipment, have it delivered to the site and then we’ll solicit several estimates from contractors, Electrical Contractors to connect it to the system. We won’t need to go through the bidding process for that because of the cost, less than $25,000. Our recommendation for Public Works on this project is to retain the services of Taylor Engineers in Boise, Idaho in the amount of $13,050, that’s a fixed fee not to exceed. De Weerd: Gary, how long are those good for? Will the generators run (inaudible)? Gary Smith: The generators? Bird: A long time. Gary Smith: Like I said the one we’ve got, the earliest one is 21 years old. As far as I know there’s nothing wrong with it. They’re diesel-powered engines and they’re not run a lot. They’re well kept and they’re inside so they’ll last a long time. De Weerd: How long will they run if you need them? Gary Smith: Oh, if you need them. I guess as long as we need them, as long as we can get diesel. They don’t have an unlimited supply of fuel, the tanks. I’m guessing maybe 100 gallons. I’m not sure what the capacity of the tanks are. Anderson: What you’re asking for tonight is not to purchase the generator, this is just an Engineering Agreement to design and figure out what our electrical needs are going to be. You’re still going to come back with a proposal to actually purchase and install the generator right? Gary Smith: Right. This is just to prepare the bidding document and technical specifications so that we can bid the generator to purchase it. De Weerd: I was thinking that was a heck of a deal. Gary Smith: No, this wasn’t for the cost of (inaudible). That will be several hundred thousand I suspect. Bird: Mr. Mayor, if we have no more further questions I would move that the Council approves the contract with Taylor Engineering Incorporated, Boise, Idaho for the Consulting Engineering Agreement for the Wastewater Treatment Facility emergency power addition. For a sum of $13,050 and that is not to exceed that amount, for the Mayor to sign and the Clerk to attest. Anderson: Second. Corrie: Motion made and seconded to approve the Consulting Engineer Agreement for the Wastewater Treatment Facility power addition, any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES Gary Smith: Thank you Mayor, thank you Council. Consulting Engineer Agreement for Control System Troubleshooting Projects: Gary Smith: The last item I have is a request for contract with Taylor Engineers again to do some troubleshooting for us at the Wastewater Plant. I guess we kind of referred to this as voodoo engineering because we’re not sure what the problems are. We know we have some problems out there and its – the basis of this contract is to have an Electrical Engineer start doing some investigation. We’ve got 40 hours in here at 90 dollars an hour, which is $3600. It’s a not to exceed at this point and he’ll just start investigating where the quirks are in our electrical system. We have reportedly instances where some of the electrical circuits will trip out for one reason or another, no explanations, at least from our staff. We wanted to get an Electrical Engineer involved in this so they can trace some of this stuff down and see if they can’t find what the problems or problem is. This is an attempt to do that. Corrie: Any questions on this? Gary Smith: That might be a poor choice of words but it’s kind of voodoo stuff. There’s no explanation so they’re just going to start looking. Corrie: Try to find it. Gary Smith: Try to find it right. Bird: Mr. Mayor, I move that we approve the Consulting Engineer Agreement for Control System Troubleshooting at Wastewater Treatment Facility with Taylor Engineering for a fee of not to exceed $3600, for the Mayor to sign and the Clerk to attest. De Weerd: Second. Corrie: Motion made and seconded to approve the Taylor Engineering Proposal as a Consulting Engineer, any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES Gary Smith: Thank you Mayor, thank you Council. Corrie: Thank you Gary. Item C. Parks and Recreation Department – Tom Kuntz Design Agreement with The Land Group for Skate Park: Corrie: Item C, Parks and Recreation Department, Tom Kuntz, three items. Kuntz: Thank you Mayor and Council. I have three items tonight for your consideration. The first is the approval of a Design Agreement with the Land Group for a design bid specifications and Construction Administration of our future Skate Park site. The reason that we selected the Land Group was based upon their experience in constructing the recent completed Skate Park in Eagle, and based upon conversation with a company out of California called Perky Rose which built several dozen skate parks in the state of Washington, Oregon and California. De Weerd: Perky Rose? Kuntz: It’s two last names. Bird: Mr. Mayor, Tom this is – the figure is $16,800 minus donation, what’s the donation? Kuntz: Their first proposal that came before the Parks Commission a month ago was for approximately $21,800. After negotiating with them they felt like they would be in a position to make a donation of $5,000 in a reduce fee towards the project. Bird: Let me ask you a question. As I recall in our budget deal, the Skateboard Park was an $85,000 project? Kuntz: $120,000. Bird: Okay $120,000. Kuntz: Council member Bird, we’re still anticipating that the total construction cost is going to go over that and we are planning to approach different businesses for inkind contributions to make sure the project gets complete on budget. Bird: The only thing I’m saying Tom, is most of your fees for professional architects, engineers and stuff like this. A high percent is eight, most of them come in at six. If we’re based on 125 and they’re 20, you might as well say $21,000 because they’re giving a $5,000 donation, which I’m sure they expect us to write off. That 16’s over 10 percent. De Weerd: There estimate’s $150,000. Bird: It’s still over 10 percent at 16. Your fees – is there any other design groups that do – who did the Boise Skateboard Park do you have any idea? Kuntz: I don’t Council member. The percentage actually is 14 percent and that was – I asked them to go back and figure out what they actually spent at Eagle. They came in right at 14 percent. I questioned the same way. That seems a little high to me. They said the most important part of the project of course is the Construction Administration because there’s some real intricate parts of forming and pouring the concrete, areas of the park. Bird: Yes, but if you draw good documents up and good spec documents your contractor’s liable for that. I realize they have to be out there to look at it but 25 percent Construction Administration looks pretty heavy to me. Anderson: If you read on that, I guess it’s the third page the list of things not included. They don’t do Construction Management or quality control testing. There’s a whole list of thing that I was (inaudible) what are we buying for this amount of money other than a set of blueprints. It sounds like that that’s all they’re delivering for this amount of money. There’s no oversight of the project or anything included in that. Kuntz: The way they explained the difference between Construction Administration and Construction Management is their part of the administration will to be onsite to make sure that the project is built per specifications. They don’t – they’re not out there to make sure that the workers are doing what they’re supposed to be doing. They’re out there on a daily or weekly basis to make sure that the forms are set up the right height, the right distance and meeting with the General Contractor who will hopefully be a word that (inaudible) build a project. He tried to explain the difference between Construction Administration and actually Construction Management. At the time it made sense, similar to what they’ve done at Generations Plaza to make sure that the walls are in the right place and the right height and the finished project we get what we agreed to in the contract. I don’t disagree with what you’re saying especially when it came in at $21,000. I thought that was totally out of line that’s why I made some calls to Perky Rose and talked to them about a Skate Park. They indicated that a Skate Park is really a special (sic) item and you can’t go by the general rule of 6-8 or even 10 percent because of its specialty nature. I’m certainly not opposed to researching this more if that’s the Council’s wish. I don’t think we’re in any big hurry. Bird: Not if you checked Tom, I have no problem. I’ve never bid a Skateboard Park before. Being in the construction trade I think that it’s – I’m like Ron, they’ve left out – there’s a lot of stuff in here that is – they’ve got reimbursable expense, cost plus 10 percent. There is more than one set of progress drawings, specifications, and any one state shall be reimbursed. Your final cost for bidding phase, and all of that so there’s a lot of stuff I don’t know is standard in the landscape part like they are. I’m not in that field. Kuntz: I think the Skate Park is just a little different beast than I’m used to also because again, I felt that it was high. After doing some research it sounds like it’s a special (sic) item where it takes a little bit of extra time. They actually went through their records – I actually met with them on three different occasions because I had the same questions you did. It just seems a little high for what our project is. They went through their records several times over what they spent on Eagle Park, the amount of time that it took to build it and the Construction Administration. I quizzed them pretty heavy and that’s when they came back with the lower fee of $16,800. I think they’ve been fair with us on other projects to this point but I’m certainly not opposed to going back – Bird: They did the Generation Plaza too didn’t they? Kuntz: Yes sir. Bird: What percent did they charge us on that do you know? Kuntz: It was about 10 percent. Bird: That’s what I was going to say. Like I say a Skateboard Park might be different. De Weerd: Did you get any estimates from any other design groups? Kuntz: No ma’am. Bird: You don’t have to on (inaudible). De Weerd: Well just to get an idea if it’s – Bird: If he called – we’re probably in defensive. These people were probably – I’m probably off base but the thing that scares me is anytime somebody can go to a $20,000 bid and knock $5,000 out of it tells me there’s some gravy in there somewhere. Corrie: There isn’t all construction work. Bird: What? Corrie: There isn’t all construction work in this (inaudible) how much we don’t know. Bird: Get in the glass business or (inaudible). Corrie: Yes, I’m like Ron a little bit. I’m a little concerned about Construction Administration and then they – service is not included as Construction Management. It’s, I suppose the verbiage is – Anderson: When I read their definition on the second page under D, under Construction Administration, and with Tom’s explanation I guess I feel comfortable with that. They’re not actually being job foremen but they are in sure and under the Construction Administration that everything gets built per their specifications. Bird: And drawings. Anderson: And drawings. Bird: That’s standard Construction Administration. Anderson: So you say you are anticipating the cost of this project to go more than what we estimated? Kuntz: Yes sir. Anderson: By how much? Kuntz: Probably – we budget $120,000 and we’re figuring it’s going to come in probably about $150,000. That would be with these design costs in there. The total project would be $150,000 so we’re anticipating having to go out and drum up about 20-30 thousand dollars of inkind contributions. Anderson: I guess just from my standpoint to make my view of it clear. Anytime you go over on any of these projects that you estimate then something else is going to have to be cut in the budget. Other projects or you’ll have to come up with donations. Your other option is to scale back this project so that it does fit within budget. Just to make you clear that if all of these projects that are approved for the Parks Department start coming in over budget this year, you’re going to have to plan on cutting some of them somewhere. Kuntz: Yes, we would first look at the size of this project and see if we can downsize it and still meet the needs of the youth. We think it’s real possible to raise a substantial amount of money as far as inkind just based upon what we did at Tully Park where we got half of all the concrete that we used out there donated. We paid for the other half. That was the other motivating factor with the Land Group is we want to start this project showing that even the design team was going to donate some money to the project being a worthwhile project for Meridian. Corrie: We don’t want to underestimate those kids either from getting money. You’ll be surprised what they can pull out of the hat. Anderson: Out of their baggie pants? Corrie: Well not out of theirs but out of somebody else’s. Bird: What did Eagle cost Tom, do you have any idea? Kuntz: It was $150,000. Corrie: I would imagine you’re going to be pretty close to $150,000 here. From what I – Kuntz: Yes, but we have the option of downsizing if we need to. We’re certainly going to keep close tabs on this and we understand that if we go over in this it’s going to affect other projects. Corrie: Any other questions? Bird: I have none Mayor. Corrie: Council want to make a motion on this one? De Weerd: Mr. Mayor, I move that we approve the Land Group for designing Construction Administration of the Skate Park for the $16,800 for the Mayor to sign and the Clerk to attest. Anderson: Second. Corrie: Motion been made and seconded to approve the Design Agreement with the Land Group for the Skate Park in the amount of $16,800, any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES Skate Park Site Selection: Kuntz: Thank you Mayor and Council. The second item and I’m not really looking for action tonight on this but I will be bringing it back to you. Hopefully at your February 6th meeting. You should have a memorandum outlining the results from the Skate Park Site Selection Committee. To go with that I brought a couple sets of photos from the site just so you can kind of acclimate yourself to the site. Anderson: The site you’re recommending? Kuntz: The pictures are of the Storey Park site which ranked first out of the four sites that we have identified. There’s a typo on here. The other sites, the one that finished second was at the 58-acre park site. The third was the Meridian Middle School site and the fourth was the new Police Department site, which would have been the three acres, left over from construction of the Police Station. We’ve tried to list a brief synopsis of some of the pros and cons to each one of those sites. I’ve also included the criteria that we came up with for evaluating the sites and then the actual form that we use to evaluate them just for your information. I do have a meeting planned this Thursday with Ken Hamilton of the Speedway. We’ve coned off the four corners of this site because it could have an affect on available parking for trailers for the pit area. It’s in an area that I don’t recall in the last two years seeing any vehicles or trailers parked in. We want to make sure that we work with them and have their support on this. Bird: Mr. Mayor, Tom, I thought when we discussed putting a Skateboard Park in the Middle School was a pretty accepted site because of the location of it. I don’t know where, I can’t remember – we were going to put it in where the tennis courts were weren’t we? Kuntz: Yes sir. Bird: I don’t know why this fell down to third place because everybody seemed to be receptive to it when we were talking about Skateboard Parks. Kuntz: Council member Bird, at budget time it was certainly my intentions of building it on that site. After initial contacts with the School District, the Superintendent seemed to be supportive of that. Through the selection process though and looking at some of the impact it would have on that area, especially the noise that’s generated from a Skate Park. We were very concerned about the houses and the close proximity to that area. Too, as the School Districts preference would have been to deed us the property so they don’t assume liability for the Skate Park. When that happened we would then have to go to a Conditional Use Permit process which would delay the project approximately two to three months. Thirdly, after looking at the site, we were looking at the single dilapidated asphalt tennis court. Building the site of 110 by 110 we would had to of gone past that into (inaudible) which wouldn’t have been the end of the world. When you start putting those three things together, the Committee just felt like it probably wasn’t the best site. No restrooms available, no drinking fountains available although that could be remedied. Parking was somewhat there especially in the evenings after school and weekends. Bird: Does Eagle have that at their – Kuntz: Yes sir, their Skate Park is – Bird: -- they’ve got restrooms and everything? Kuntz: Yes, they actually – their Skate Park was built as part of a master Park Plan. Bird: It’s a park I know I’ve been there with my grandkids three or four times. I couldn’t remember a restroom or a water fountain. Kuntz: I think they built a combination restroom, concession area, is what I understood. Bird: It must have been in since this last summer when the last time I was there. Kuntz: Yes, I really like the visibility and the location of the Middle School but – Bird: I do too. Anderson: That was my comment. When I look at your number one criteria is highly visible. I know that that area is highly visible. Bird: No. Anderson: I read the comments from a couple of Police Officers that they routinely do reports and stuff back there. That may be the case but I personally got in a fight with five individuals one night back in that exact same area. I know that there’s not always a Police Officer there doing a report. I’m really concerned about the location from a safety standpoint. It’s tucked back behind the Speedway and it’s far enough distance from Franklin Road that it’s not really highly visible and that is your number one criteria. I don’t think it meets that. If there were another area in the park that was more visible, I would support something like that a little better. Kuntz: Yes, I can’t disagree with you. Bird: Tom, what about if you were to put it out at the 58-acre site? I know that’s – where would you want to put it out there? Kuntz: It would be a contiguous, it would be to the west of the water tank. Bird: Right next to it? Kuntz: Yes. Bird: Don’t we have a parking lot in there when we get done? Kuntz: There will be. Between the parking lot and the water tank is where it will be located. I think the biggest downside to that came to the youth that served on this Committee. They just felt it was a ways out to where kids wouldn’t be able to ride their bikes and skateboard to it and that type of thing. Bird: Most of our – I mean we’re killing south of the freeway anyway. You’re not going to be riding bikes from south of the freeway over to the Speedway. Most of the area out here – this area out here (inaudible) ride the 58-acres, as it is to ride the Speedway. Kuntz: The Community didn’t feel that way, or the kids on it. De Weerd: They kind of felt Keith, that at Storey it was centrally located and assessable. The undeveloped pavement and lack of any sidewalks on Ustick was certainly a concern as well. That road is in such terrible condition having even a kid on a bike with a skateboard was kind of provoked fear. That was probably the biggest downside to that, in addition to the fact that who knew as far as timing in when that might happen. Bird: I’m like Ron, I’ve got a real concern on the visibility and the safety down there. It’s set back in the corner and I’ve seen a lot of problems down there, period. There isn’t always a Police Officer available nor is there always a Police Officer down in there which we know there shouldn’t be. That’s something we can decide in two weeks. Anderson: Here’s another thought and you guys can shoot me out of the water on this. I guess my observation is that the skateboarders in Meridian love to hang out at the old creamery over here. That’s where I always see them when I come to City Council meetings and there seems to be some good skateboarding over there. We have the Fire Station property, I guess the City already owns that property. There’s a possibility that building could be flattened and a Skateboard Park erected in that area. We’ve been talking about uses for that particular piece of property, throw it out. Bird: Will that take 110 by 110? Anderson: I don’t know whether it would or not. (Inaudible discussion amongst Council members.) Bird: It’s good visibility. De Weerd: Yes and they would skate right out into the busy road and get creamed. Anderson: That would be the Land Group’s responsibility to design something that wouldn’t allow that to happen. Corrie: Of course you could take a look at Boise’s. They are right down underneath where the Fire Trucks come out and the overpass and everything else. They haven’t got killed there yet but I don’t know how long that’s going to last. Bird: Eagle’s has (sic) got a real nice area but you could fly out into that little driveway but it’s just a driveway. Anderson: Centrally located to the town they can all gain access to. It’s just a thought. Corrie: Tom, my suggestion is take a look at that for size and kind of get some feedback. Kuntz: I’m sure we could make it fit in there Mayor. Corrie: I’m not too sure that bank wants it anyway. Kuntz: Would you like us to consider that because it’s prime location? Bird: That’s not a bad idea. Corrie: I would think so, I mean Council’s going to have to make that choice unless they tie, but I don’t think that’s going to happen. I would suggest that you take a look at it. Kuntz: Super, that would be a great location because that’s where they’re all at. Bird: What is the depth on that? It’s pretty close to 110, what do you need Tom, you need more than 110? Kuntz: It’s 110 by 110 is the actual concrete area. We can do things, we can make things fit, we can work it out. Bird: The thing is though, you don’t want to get any smaller than what Eagle is. Really and truthfully that’s the limit of being small. You could maybe make some configurations. Kuntz: We’re going to be (inaudible) when we open this. Corrie: Well that will keep them from using our front porch here. Kuntz: Thank you, I didn’t know that was an option because that’s an excellent site. Design Services Agreement with W & H Pacific for tiling irrigation ditches at the 56-acre park: Kuntz: The last item I have is a – I’m requesting authorization to enter into a Design Agreement with W and H Pacific to design the tiling of the irrigation ditches at the 58-acre park site. We would like to get that going and get it out for bid and under construction so that we have the lines tiled before the irrigation water comes in the middle of April. Also attached to my memo you’ll see there’s an Agenda of a meeting that we had on January 16th listing all of the people who were represented. There were fires in the water and around that area. The items that we addressed and the survey and topographic graph have been completed so we are ready to move forward with your approval. De Weerd: Tom did you run this by Gary? Kuntz: Yes ma’am. In fact you should – the original one that was sent out with your packets on Friday which would have been the 19th. You should have had a revised agreement that was dated the 22nd. The one we want to work with is the one-day of the 22nd because there were a few revisions to it. The dollar amount went down from $7600 down to $7300 because Brad Watson will be putting the bid packets together for us, Gary has agreed to that. Then there were just a few little verbiage changes. We also told them that we wanted to eliminate No. 9, under Pacific Standard Provisions which is a limitation of liability because I remember Mr. Nichols asked us to take that out at the last (inaudible) with that. We want to work with from the one-day to January 22nd and the amount I’m asking for is $7300. The $1100 addition would be only if we tiled south ditch which borders on Ustick Road and this time we’re not planning to do that because it doesn’t effect Phase 1. Once the new Sundance – if Sundance Subdivision goes into the east of us we will no longer have drain water and will not have to tile that ditch at all. Bird: West east? That’s the best location I’ve heard of, west east. Kuntz: No excuse me, east. Scratch the west, west eastern. Bird: I couldn’t figure out how you could east and west there together. Kuntz: You’re turning around in circles. Corrie: Any other questions? Bird: I have none Mayor. De Weerd: Mr. Mayor, I move that we approve the agreement with W and H Pacific for tiling the irrigation ditches at the 58-acre park for the amount of $7300. Do I need to put in the additional? Bird: No. Kuntz: I come back to you. De Weerd: For the Mayor to sign and the Clerk to attest. Bird: Second. Corrie: Motions been made and seconded to approve the W and H Pacific for the designed Service Agreement and the 58-acre park, any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES Kuntz: Thank you Mayor and Council. Corrie: Thank you. Item 4. Ordinance No. 01-902: HR Department Ordinance: Corrie: Item No. 4, is an Ordinance. Mr. Clerk what number is the Ordinance? Berg: Mr. Mayor since you weren’t here last week we created a numbering system, it’s 01-902. The 01 representing the year, recommendation that Mr. Nichols had to kind of keep track of sequence in the year of how many we go through. Corrie: Well, I’ll be darned. Bird: Pretty good idea huh? Corrie: Well yes. Bird: Coming from an attorney that’s really good. Anderson: His secretary probably gave him the (inaudible). Bird: Yes, his secretary probably told him. Corrie: I should leave town more often. Bird: I was just (inaudible) break in here a minute Mayor if I can. I was just harassing Bill about Electrical Engineers are a little cheaper now than our Attorney is. Corrie: I heard that. Bird: He said, they get – what did he say? They get a charge with theirs. De Weerd: We could come up with some cheap thrills for you too Bill. Nichols: Every working day Councilwoman de Weerd, every working day. Corrie: No. 4’s Ordinance number is 01-902, HR Department Ordinance. If we can have the City Clerk read Ordinance No. 01-902 by title only please. Berg: Thank you Mr. Mayor, members of the Council, Ordinance No. 01-902. An Ordinance of the City of Meridian enacting a new article E, chapter 8 of title 1, Meridian City code providing for and establishing a Human Resource Department establishing a department head providing for the department head’s appointment in function in powers and duties. Providing for and authorizing the conduct of criminal history checks of applicants for City Employment positions and development of guidelines to evaluate criminal background reports. Repealing any Ordinances, resolutions, orders, or parts thereof in conflict herewith are hereby repealed, recended and annulled in providing for an effective date. Corrie: You’ve heard the reading of Ordinance No. 01-902, HR Department Ordinance. Is there anyone in the audience who would like to have the Ordinance read in its entirety? Hearing none, I’ll entertain a motion to approve or disapprove Ordinance No. 01-902. Bird: Mr. Mayor, I move that we adopt Ordinance No. 01-902 the HR Department Ordinance with suspension of rules. Anderson: Second. Corrie: Motions been made and seconded to approve Ordinance No. 01-902, HR Department Ordinance with the suspension of rules, any further discussion? Hearing none, Roll-call vote Mr. Berg. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 5. Ordinance No. 01-903: Investigation of Applicant Ordinance: Corrie: Item No. 5 is Ordinance No. 01-903 is that correct, Investigation of Applicant Ordinance? At this time we would like to have the City Clerk read the Ordinance No. 01-903 by title only. Berg: Thank you Mr. Mayor, members of the Council. Ordinance No. 01-903 an Ordinance of the City of Meridian amending section 6a of chapter 1, title 3, Meridian City code by deletion of their two of No. 8 and to renumber 9-13 of section A, and providing an effective date. Corrie: You’ve heard the reading of Ordinance No. 01-903, Investigation of Applicant Ordinance. Is there anyone from the Ordinance who would like to have this Ordinance read in its entirety? Hearing none, I’ll entertain a motion on Ordinance No. 01-903. Anderson: Mr. Mayor, I would make a motion that we approve Ordinance No. 01-903, Investigation of Applicant Ordinance with a suspension of rules. Bird: Second. Corrie: Motion been made and seconded to approve Ordinance No. 01-903 Investigation of Applicant Ordinance with suspension of rules, any further discussion? Hearing none, Roll-call vote Mr. Clerk. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 6. Ordinance No. 01-904: Alcoholic Beverages Ordinance: Corrie: Item No. 6, is Ordinance No. 01-904 Alcoholic Beverages Ordinance. If the Clerk would read Ordinance No. 01-904 by title only please. Berg: Thank you Mr. Mayor, members of the Council. Ordinance No. 01-904, an Ordinance of the City of Meridian amending section 3, chapter 4, title 6 of the Meridian City code by providing for a new heading and for the addition thereto to include alcoholic beverages. Including but not limited to the following beer, wine, and distilled spirits in providing an effective date. Corrie: You’ve heard the reading of Ordinance No. 01-904 by title only. Is there anyone from the audience who would like to have the Ordinance read in its entirety. Hearing none, I’ll entertain a motion on the Ordinance. De Weerd: Mr. Mayor, I move that we approve Ordinance No. 01-904, the Alcoholic Beverage Ordinance with suspension of rules. Bird: Second. Corrie: Motion been made and seconded to approve Ordinance No. 01-904, Alcoholic Beverages Ordinance, with suspension of rules, any further discussion? Hearing none, Mr. Clerk. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 7. Ordinance No. 01-905: Cross-connection / Backflow Amended Ordinance: Corrie: Item No. 7, Ordinance No. 01-905 is the Cross-connection/Backflow Amended Ordinance. Mr. Clerk if you would read that by title only please. Berg: Thank you Mr. Mayor, members of the Council. Ordinance No. 01-905, an Ordinance of the City of Meridian amending section 2, 4b1, and c3 to delete the words Health and Welfare within these sections and add the words environmental quality amending section 3 to reference an accepted resource for procedures and practices. Amending section 4a, enacting a new subsection D in section 5. Establishing who will make the final determination regarding Cross-connections in enacting a new subsection C in section 6a1. Pertaining to refusal to comply of the Meridian City code, repealing all Ordinances, resolutions, orders or parts thereof, in conflict herewith validate the ledity of Ordinance saving clauses and providing an effective date. Corrie: You’ve heard the reading of Ordinance No. 01-905 Cross-connection/Backflow Amended Ordinance. Is there anyone in the audience who would like to hear the Ordinance read in its entirety? Hearing none, I entertain a motion on Ordinance No. 01-905. Bird: Mr. Mayor, I move that we adopt Ordinance No. 01-905 Cross-connection/Backflow Amended Ordinance with the suspension of rules. De Weerd: Second. Corrie: Motion been made and seconded to approve Ordinance No. 01-905 Cross-connection/Backflow Amended Ordinance with suspension of rules, any further discussion? Anderson: Mr. Mayor, here’s a split (inaudible) one for the City Attorney. I don’t think they’re called the Department of Environmental Quality, I think they’re the Division of Environmental Quality. I think State stature requires there can only be so many departments in the State of Idaho. It probably is just a typographical thing that they probably ought to be called the Division of Environmental Quality. Nichols: Council member Anderson, I will check that out and if we’re incorrect you’ll have a meeting. Corrie: Pretty good, any other discussion? Roll-call vote please. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 8. Ordinance No. 01-906: Wastewater Pretreatment Ordinance: Corrie: Item No. 8, is Ordinance No. 01-906 Wastewater Pretreatment Ordinance. Mr. Clerk if you will read the Ordinance by title only please. Berg: Thank you Mr. Mayor, members of the Council, Ordinance No. 01-906. An Ordinance of the City of Meridian repealing title 9, chapter 2, sewer pretreatment of the Meridian City codes. Enacting a new title 9, chapter 2 sewer pretreatment of the Meridian City code. Providing for general provisions, general sewer use, and requirements, pretreatment of wastewater, wastewater discharge permit application, wastewater discharge permit issuance process, additional reporting requirements, compliance monitoring, and confidential information. Publication of users in significant noncompliance, administrative enforcement remedies, judicial enforcement remedies, supplemental enforcement actions, affirmative defenses to discharge violations, wastewater treatment rates, miscellaneous provisions providing for an infidelity providing – De Weerd: Were you seeing if we were awake or what? Berg: Providing a saving clause and providing all Ordinances in resolution of conflict are repelled in recended and providing an effective date, sorry (inaudible). Bird: That was the whole Ordinance in the (inaudible). Corrie: We’ve heard the reading of Ordinance No. 01-906 the Water Pretreatment Ordinance. Is there anyone from the audience who would care to hear the whole Ordinance read? Seeing the heads shaking no. De Weerd: I think there’s one part I want read. Corrie: Hearing none, I’ll entertain a motion on the Ordinance please. Bird: Mr. Mayor, I move that we adopt Ordinance No 01-906, Water Pretreatment Ordinance with suspension of the rules. Anderson: Second. Corrie: Motion made and seconded to have Ordinance No. 01-906 approved with suspension of rules, any further discussion? Hearing none, Roll-call vote please. Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 9. Police Building Design and Financing Update: Corrie: Item No. 9, since we’re on Ordinances let’s do 10 and then come back to 9 and finish up with the Agenda. Item 10 Tabled from January 16, 2001: Ordinance No. 01-907: Land Swap between Steiner Development and the City of Meridian at the Lakes at Cherry Lane No. 8 Subdivision and Cherry Lane Golf Course: Corrie: Item No. 10, Ordinance No. 01-907 is the Steiner Cherry Lane Golf Course Agreement. Do you have that in Ordinance form? Berg: Mr. Mayor, members of the Council it should even be in the back of your packet that I handed out tonight after the Agreement. Anderson: There it is. Berg: It’s been tabled for quite a few months so I brought it back. Corrie: Mr. Clerk if you will read Ordinance No. 01-907 please, by title only. Berg: Thank you Mr. Mayor, members of the Council. Ordinance No. 01-907, an Ordinance of the City of Meridian providing exchange of property as described herein from the Steiner Development LLC to the City of Meridian as described herein from the City of Meridian to Steiner Development LLC in providing an effective date. Corrie: You’ve heard the reading of Ordinance No. 01-907 by title only. Is there anyone in the audience who would like to have the Ordinance read in its entirety? Hearing none, I’ll entertain a motion on Ordinance No. 01-907. Anderson: Mr. Mayor, I would make a motion that we approve Ordinance No. 01-907 with suspension of rules. Bird: Second. Corrie: Motion been made and seconded to approve Ordinance No. 01-907 with suspension of rules. Any further discussion? Anderson: Mr. Mayor, I would also like to thank Mr. Bradbury for the additional work that you did on this to make this happen. I appreciate that, and Bill. Corrie: Is your wages the same so we don’t (inaudible) disparity there Steve? Mr. Clerk if you’ll read the Roll please. Roll-call: De Weerd, abstained; Anderson, aye; McCandless, aye; Bird, aye. MOTION CARRIED: THREE AYES, ONE ABSTAINED Nichols: Mr. Mayor just one point before we go there. Mr. Bradbury brought this evening – there was an agreement with Cherry Lane Recreation with the Golf Course for an additional 150 -feet of tile. That needs to be signed off by the City so it needs to be accepted. There needs to be a motion in approval of that agreement on that 150 -feet of tile. Bird: You want a motion Mayor? It was in the packet. Corrie: I entertain a motion on the approval of the 150-foot. Bird: Mr. Mayor, I move that we approve the extra 150-feet of tiling agreement worked out between Cherry Lane Incorporated and Steiner Development and authorize the Mayor to sign and the Clerk to attest. McCandless: Second. Corrie: Do I hear a second? McCandless: I did. Corrie: You did, she wants to go home, and she doesn’t feel good. Motion has been made and seconded to approve the motion of the 150-feet of piping, any further discussion? All those in favor of the motion say aye. MOTION CARRIED: THREE AYES, ONE ABSTAINED Item 9. Police Building Design and Financing Update Corrie: The last item on the Agenda would be the Police Building Design and Financing Update. Bill is that what you were doing? Nichols: Thank you Mr. Mayor, members of the Council. I had asked Mr. Bird to put this on the Agenda in case there was any items that needed to be discussed and decisions that needed to be made this evening so that you would have a form in which to do it. I want to remind the Council that we do have a Public Hearing on the Judicial Confirmation issue a week from tonight at 6:30 p.m. There will be a presentation at that time with regard to the need for the new police building and why construction of the same one be an ordinary and necessary expense which would allow us to go outside the constitutional limitation. That was – I didn’t know if the Council needed to discuss any issues with regard to the design or financing but thought it would be appropriate to have it on the Agenda just in case there was nothing you needed to cover with that. I know that there was a design committee meeting was it last Wednesday? If there were some update that needed to be presented to the Council that would be a form where it could be done. Corrie: Is there any updating from anybody? Bird: I’ve got a question Mayor if they don’t have an update. Corrie: All right. Bird: I do have a question. Go ahead, if he’s got an updating I’ve got a question on something else. Corrie: Do you have an updating? Gordon: Mr. Mayor, Councilman Bird, Council members. The meeting last Wednesday was nothing more than me informing the Design Committee and the architects of what you folks sent me back with. Their perimeters are 3 million dollars. They’re going to redesign and bring it back in two weeks. It won’t be ready for the 30th meeting. The meeting on the 30th will be just a PowerPoint presentation according to the rules of Judicial Confirmation to convince you that we need a new Police Station. That was the reason for the meeting on last Wednesday. Bird: Mr. Mayor, I had a question. We cannot seem to locate the request for Construction Management form. The attorney doesn’t have it, the City Clerk doesn’t have it, and Chief Gordon doesn’t have it. De Weerd: I understand the architects usually arrange that. Bird: This no, it’s been floating around here somewhere. We need to get that because regardless of what we’ve been – thought about before, I believe that we need to get a Construction Manager on board just as fast as we can to help with our costs, get the most – nobody – do you know where it is or anything Mayor? Corrie: I’ve got one here, it’s two of them. They’ve came in a fax to the City. I would assume that everybody got one but evidently nobody got one but me. Bird: Well we found out where they are now. Corrie: I didn’t realize that nobody knew where they were, or there wasn’t any. This was a proposal for the applicant for approximately 35,000 square feet for the City of Meridian. If you want to make copies of this, this was from the legal advertisement, which we haven’t done yet. I thought everybody had one of these. Bird: Is that the one – Corrie: It says faxed October 10th of – Bird: -- is that the one that – the last one Mayor, didn’t Mr. Nichols go over these and stuff? Corrie: I would think so, this one was faxed October 10, 2000. Bird: From Lombard Conrad? Corrie: Yes. Bird: That’s the standard one. Corrie: Yes, from City of Meridian, (inaudible) Russ Moorehead. Gordon: Mr. Mayor? Corrie: Yes? Gordon: Mayor and Council, Russ Moorehead has the announcement for Construction Manager on disk. He said that if we would get him the dates that he wold update his disk and furnish us with a copy of that. Lombard Conrad’s attorney I think dealt with Mr. Nichols, our Attorney in this final Construction Management agreement. They ironed out the differences. Corrie: I guess what we need is to have him send another one to us. This was October 10th so you don’t have anything – Nichols: Mr. Mayor, members of the Council, I forwarded it on November 9th, duplicate original is standard form of agreement with the architect. I can’t seem to put my mitts on the Construction Management deal but I know I went through and looked at it and it’s probably in a different file. I checked with the School District, Wendel Bigham at the School district who’s doing their contract document review with regard to use of a Construction Manager on the new school buildings. I know I’ve spent a considerable amount of time going through them, I just don’t have it in this particular file. I know they’re in shape to go, it’s ready to go. Bird: Mr. Mayor, talking to different people including in the School District, and they are doing what we probably should have done. Our hindsight’s always been on our foresight. We need to get a Construction Manager on board before we do any more designing at all. The School Districts, both Boise and Meridian, now that Meridian’s went to Construction Manager, has had a Construction Manager on before the architects touch a pencil. They give a conceptual design like they did originally. I think that we need to get that advertised if the other Council would agree with me and get us somebody on board. Maybe you and Mr. Nichols can get together – Corrie: I’ll call Moorehead and get those sent to us Bill and put this out. I had a request from about four Construction Managers already, they want to know when it’s coming out. Let’s see if we can’t get those done tomorrow Bill and then we can put it out and get it started. I apologize, I thought everybody got this because mine was a copy. Bird: Bill and I were looking around, I had a Construction Manager approach a guy that wanted to look at it. I said, well I’ll see if I can find one. I called Will and he said I don’t have one, I called Chief and he said I don’t have one. We’re wandering around. Corrie: Bill, I’ll call you in the morning and we’ll get that word out, anything else? Bird: Mr. Mayor? Berg: Can I have – Corrie: Go ahead. Berg: Mr. Mayor I just wanted to remind a couple of things. We’ve got a meeting with the Rural Fire Commissioners tomorrow night at the Fire Station. Corrie: At what time? Berg: 6:30, and hopefully you’ve got that notice and the list of items that they wanted to talk about. There’s a workshop on Public Hearing procedures, and written decisions. Ordinance provisions that I put in your box from AIC that I need you give that back to me if you want to go to that. Legislative Day is February 1st, just a reminder if you wanted to go to that luncheon and things you need to get that in right away. Thank you Mr. Mayor. Smith: Mr. Mayor, may I have a moment? We’re in the process of negotiating for some easements on the south slough sewer trunk line. One of the property owners that we need to negotiate with is Mr. Vern Allman. I have contacted Attorney Nichols about putting together – excuse me let me back. One of his main problems with granting an easement to us is that he doesn’t want to be involved in annexation into the City. I contacted Bill Nichols to see if we could put together a Non-annexation Agreement that the City could approve of his benefit under certain conditions of ownership of the land. Bill subsequently drafted a Non-annexation Agreement and I’ve got some copies with me tonight that I would like to leave with you just so you can take a look at it. I would like to, if it’s appropriate put it on the Agenda for the next earliest Council meeting so that you could approve of it before we send it onto Mr. Allman for his review and approval. Is that okay with you? Bird: Yes. Corrie: It is with me. It would give them time to look at it and we can maybe put it on the 6th, we’ll see what the Agenda looks like. Smith: Thank you. Bird: Mr. Mayor, I move that we adjourn at 8:02 De Weerd: Second. Corrie: Motion made and seconded to adjourn at 8:02. All those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 8:02 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ROBERT D. CORRIE, MAYOR WILLIAM G. BERG, JR., CITY CLERK