HomeMy WebLinkAbout2001 08-28Meridian City Council Meeting August 28, 2001
The regularly scheduled meeting of the Meridian City Council was called to order at 6:30 P.M. on Tuesday August 28, 2001 by Mayor Robert Corrie.
Members Present: Mayor Robert Corrie, Cherie McCandless, Ron Anderson, Keith Bird, and Tammy de Weerd.
Others Present: Gary Smith, Shari Stiles, Bill Nichols, Stacy Kilchenmann, Bill Musser, Brad Watson, Ken Bowers, Tom Kuntz, and Will Berg.
Item 1. Roll-call Attendance:
X Tammy de Weerd X Ron Anderson
X Cherie McCandless X Keith Bird
X Mayor Robert Corrie
Corrie: I’ll open the Meridian City Council regular meeting on Tuesday August the 28th at 6:30 P.M. and roll call attendance Mr. Clerk.
Item 2. Adoption of the Agenda:
Corrie: Item No. 2 is the adoption of the agenda. Council, any questions?
Bird; Mr. Mayor.
Corrie: Mr. Bird.
Bird: The only question I’ve got and I don’t know whether we need to take this off or not is on this contract with MD Willis. I don’t know if we are --. Maybe Gary can answer, if we’re
requiring a million dollar’s liabilities from our contractors out on bid jobs or if we’re still at the 500,000?
(inaudible discussion amongst Council)
Corrie: Yes, it says 500,000, is that what you’re asking about?
Bird; Yes. I wanted to know if we’re requiring everybody else to have a million why we’re only requiring them to have 500.
Corrie: Attorney do we have to have (inaudible) 5,000 or a million. I don’t know if this is even ready for us tonight is it?
Nichols: Mr. Mayor, Members of the Council. The contract is ready. The city clerk, the finance director and I sat down with Mr. Willis last week and worked out the final details. The
500,000 came out of my head because it was the tort claim
limit. So, that’s what we wanted minimum coverage for was to be able to cover the city’s exposure under the tort claims act. That was my reason for the 500,000. I can’t recall off the
top of my head what we’re requiring of the subcontractors. On the police building it may be a million dollars. I would point out that there is substantial difference in the risk in terms
of a subcontractor that’s doing some kind of construction work at the project versus a stenographer that’s sitting in here. My main concern was that if he was on his way here to deliver
something to the City Hall and ran over somebody with his car that there wasn’t, even though he’s an independent contractor that if we got drug into it that there’s enough insurance
coverage to take care of it. That’s how I came up with the 500,000.
Smith: Mr. Mayor, Council Members. We typically require at least a million dollars on the general construction, general contractor’s certificate of insurance. Our consultants, we just
require that they have errors and omission insurance. Then we, --. I think they’d want to limit their liability and we strike that provision from their agreements so that they are responsible
for it, they’re liable for it. Whatever the claim is not with any exclusions.
Bird: I have no problem with that if that’s going to be the policy on the deal. A certificate of liability is to make sure that if, we’re only having to do that with the 500,000. I don’t
know why the other subcontractors who are working on the job and not driving back and forth as much as being required. I’ll look in to see what the bids said on stuff. I don’t know what
--. I can’t talk intelligent on that because I don’t know. But I had understood that it was a million dollar. I know the state of Idaho is a million dollars. If the 500,000 is okay then
I see nothing wrong with this as long as it’s ready to go. It looks like to me its ready to go.
Nichols: Mr. Mayor.
Corrie: Yes, Bill.
Nichols: Mayor, Members if the Council. If you’re going to have a policy I would rather have a higher limit. If you’re going to set a policy rather than lower it just because of this
one contract. It may well be that those other subcontracts are all a million dollar. I’m not trying to set the Council’s policy on what level it is. If you’re going to determine what
the minimum is just tell us and then from here on out every contract will have it in.
Bird: We know you’re not trying to do that Bill.
Nichols: What I’m saying President Bird is I don’t want to see --. Whatever staff has been doing on these other issues before seemed to work fine and I don’t want to upset the apple
cart just because the number came out of me when I put this thing together.
Bird: No, that’s certainly not anything towards you.
Smith: Mr. Mayor.
Corrie: Mr. Smith.
Smith: Council Members. Shari just asked me what our janitor’s requirement was and I believe it was 500,000 if my memory serves me correctly, on their contract, their maintenance agreement.
Bird: I can understand that but the difference is in my opinion is your janitor is not driving around in a car representing the City of Meridian where this guy is going to be hauling
papers to the attorney’s office, official Meridian paper and he’s going to be coming into the City Hall under the official of Meridian and he could be going to other departments with
minutes and stuff. I have no problem with the 500,000 if everybody feels comfortable with it. But I’m like Mr. Nichols we need to set a policy. I thought 3 or 4 years ago we had set
a policy and had taken it to a million dollars. We’ll have to look back and I have no problem with the 500,000 on something like this because he isn’t a general contractor. He’s not
going to have equipment hanging over his head or being under ground or anything like that. The only thing he’s got is his vehicle.
Corrie: Bill, I have also, contractor will supply city with proof of insurance. That was marked out on mine. Is that marked out on everybody’s?
Bird: No, it’s in mine.
Nichols: Mr. Mayor, Members of the Council. There’s an exception on an independent contractor where he is the only shareholder, owner of the business. There is an exemption of coverage
from worker’s comp. I don’t think when Mr. Green was doing the fire inspections I don’t think we required him to have worker’s comp. We required him to have errors and omissions coverage
I think but not worker’s comp coverage (inaudible).
Corrie: Would this proof of insurance include errors and omissions?
Bird: He wouldn’t have any reason to have that.
Nichols: No because I didn’t see where there was any --. I didn’t see where it was an error or omission, I mean either he’s got them right or he doesn’t.
Corrie: Okay.
Bird: Mr. Mayor.
Corrie: M. Bird.
Bird; Bill, I have one question then on the workmen’s comp. Mine wasn’t crossed out.
Nichols; Mr. Mayor, Members of the Council. That may have been the previous contract. It should have been the most recent one that we sent over.
Corrie: Mine says August 24 –
Bird: He will never have another employee working with him?
Nichols: That was my understanding.
Bird: Because the contract says he will not subcontract anything out without our approval.
Nichols: Correct. WE met with him on Friday so it could be that the most recent one didn’t make it in your packets.
Corrie: I think I’ve got your copy Stacy. I think I got your copy with the doodling and that. I got it.
Anderson: Very nice drawing by the way.
Bird: Yes,
(inaudible discussion amongst Council)
Corrie: I thought it was a time bomb there for a minute.
Bird; Do we need to scratch that then? His workman’s comp. I realize as a private individual and the only shareholder in his company they do have an exemption.
Nichols: Mr. President, Mayor, Members of Council. That was our understanding when we left the meeting. I apologize if you didn’t get the right one but I thought we had those in there.
Bird: So, we need to just scratch that? With the stipulation that if he wants, if he is to hire an employee than at that point he will have to bring us proof of workman’s comp insurance,
right? Mr. Mayor.
Corrie: Mr. Bird.
Bird: With that I would move that we adopt the agenda as listed for the meeting of Tuesday August 28, 2001.
De Weerd: Second.
Corrie: Motion made and seconded to adopt the agenda. Any further discussion? Al those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Item 3. Consent Agenda:
A. Approve minutes of August 8, 2001 City Council Regular Meeting:
Contract for Stenographic Services with MD Willis, Inc.:
Corrie: Item 3 is the consent agenda. Approval of the minutes of August 8, 2001 and also the contract for stenographic services by MD Willis Inc.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we approve the consent agenda as stated.
Anderson: Second.
Corrie: Motion made and seconded to approve the consent agenda A and B. Any further discussion? Hearing none, all those in favor say aye.
MOTION CARRIED: ALL AYES
Item 4. Department Reports
A. Treasurer’s Department – Stacy Kilchenmann:
Finance Report:
Corrie: Department reports, Stacy Kilchenmann, Treasurer’s department.
Kilchenmann: Mayor and Members of the Council. In your packet you should have your financial statements. The first one we’re going to look at is the general fund budget. The actual year
to date comparison. It has 2 graphs on it. You’ll notice one graph is moving toward U of I colors while the other one stayed Boise
State. The first one, the University of Idaho and I don’t know what colors ISU is or I would have put a graph in there –
Anderson: Orange and black.
Kilchenmann: Orange and black? Okay.
Corrie: My high school was black and blue.
Kilchenmann: Everything is winding down. The year is almost over and we can get onto the new year. The only thing that is noteworthy on this page is that the police department is pretty
much at the end of their spending. This was as of July so I think they’re aware of that and they have it under control.
Anderson: Are you sure?
Kilchenmann: They assured me that they have it under control.
Bird: Captain Musser’s shaking his head no.
Kilchenmann: No, he’s shaking his head yes.
(inaudible discussion amongst Council)
Corrie: Chief have you received your 3 letters yet?
Kilchenmann: The second page is the enterprise fund. It has 3 graphs. Boise State, U of I and Meridian. The enterprise fund is well under budget. The only thing noteworthy on this is
that in looking at the water revenue, water actually has been over budgeted the last couple years. So, we didn’t catch that in time to correct it this year but in the future we will.
Not that it doesn’t impact their spending but there’s a glitch in there. If you look, the next one are the investments. The noteworthy thing here is that interest rates continue to drop
rapidly.
(inaudible discussion amongst Council)
Kilchenmann: If you look at the second page, it is a portfolio distribution. We did move the two and a half million that was just sitting in the money market fund and at the time, at
the end of the month it was actually just sitting in the advisor’s money market funds so that kind of made our overall yield look lower. Within a few days after that they moved it out
and they bought some Fanny Maye home loan bonds with an interest rate of 4.85 percent. Hopefully interest rates will zoom rapidly back up in the near future. Actually they expect them
to go up, start going up in December, at the end of the year. He will probably move some of the lower earning money out and into hopefully higher earning money. So, everything
is kept fairly short term right now in anticipation of that. That’s all I have for tonight because tomorrow night I’ll be talking a lot. Does anyone have any questions?
Bird: Very good Stacy.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Stacy, this is very helpful, the summary sheet that you have on top. It kind of gives us a nice snapshot of where we are and a good overview so we don’t have to look through
all of this for departments that we’re not liaison to, to kind of see where everyone’s at. I appreciate it. Nice change.
Kilchenmann: There will be a quiz later.
De Weerd: Oh, good. What do we win?
Bird: You’ve got to keep the gold and the black out of there.
Corrie: This test, is it the same one I looked at this afternoon Stacy? If it is I’m going to pass it but if you changed it, --. I’ve written down all over my hands the wrong answers.
Okay, thank you Stacy.
B. Public Work’s Department – Gary Smith:
Well No. 23 Lease Agreement:
Corrie: Public works.
Smith: Thank you Mr. Mayor, Council Members. The first item I have is a lease agreement for our well site No. 23. It’s located in the Silverstone Subdivision southeast corner of Overland
Road and Eagle Road. The developer, Rodger Anderson has signed the agreement, the lease and its being submitted to you this evening for your approval and signature by Mayor Corrie and
attestation by City Clerk Berg. Our recommendation is to sign the lease agreement. Do you have any questions? This will, by the way this will be part of the subdivision as it’s recorded.
As soon as it’s recorded then the well lot will be titled to the City of Meridian.
(inaudible discussion amongst Council)
Corrie: Okay, any questions?
Bird: I have none.
Corrie: Hearing none, I’ll entertain a motion (inaudible).
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we approve the lease agreement of Silverstone Subdivision, for the Mayor to sign and the clerk to attest.
McCandless: Second.
Corrie: Motion made and seconded to approve the well No. 23 lease agreement. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
WWTP Clarifier No. 3 Coating Project – Bid Results:
Smith: Thank you Mayor. Thank you Council. The next item is the bid results for coating, protective coating of the clarifier No. 3 at the wastewater treatment plant. We received 4 bids
on August 22nd. A low bid was submitted by Specialty Painting Incorporated. I believe they’re out of Twin Falls. The low bid amount is $18,600. We checked with our inspector that we
hired at the last Council meeting which you approved the hiring of Dave John. He knows of Specialty Painting and has no problems with their work performance. Our recommendation to you
is to award the contract for the application of protective to clarifier No. 3 at the wastewater treatment in the amount of $18,600, authorize Mayor Corrie to sign and City Clerk Berg
to attest.
Corrie: Any questions on the request?
Bird: I have none.
Corrie: I’ll entertain a motion for acceptance.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I move that we approve the award for the contract for the wastewater treatment plant protective coating to Specialty Paint Inc, for the amount of $18,600, to authorize the
Mayor to sign and the clerk to attest.
Bird: Second.
Corrie: Motion made and seconded to approve the Specialty Painting Inc. for the protective coating $18,600. Any further discussion? Hearing none, all those in favor of the motion say
aye.
MOTION CARRIED: ALL AYES
WWTP Laboratory – Bid Results:
Smith: Thank you Mayor, Council. The next item is the bid results for the construction of the wastewater treatment plant laboratory building. We had 4 bidders submit bids on this project.
Again it was opened on August 22nd. The GUHO Company, I believe they’re out of Eagle, is the low bidder. Their bid of $478,450. I believe you have the bid results in your packet for
the other 3 bidders. GUHO did the construction work for Generations Plaza. I believe they’ve been doing some work for Boise State. Our recommendation is to award the contract to GUHO
Company for the amount of $478,450, authorize the Mayor to sign and the city clerk to attest.
Corrie: Any questions on the request?
Bird: I have none.
Corrie: I’ll entertain a motion then for the request.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I would make a motion that we award a contract for the construction of the wastewater treatment plant laboratory to the GUHO Company in the amount of $478,450 and authorize
the Mayor to sign and the clerk to attest.
Bird: Second.
Corrie: Motion made and seconded to approve the recommendations of the public works department on the award of the laboratory project. Any further discussion? Hearing none, all those
in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Water Line Easement Agreement with Gold’s Gym:
Smith: Thank you Mayor and Council. The next item is the water line easement agreement with Gold’s Gym. This carries the water line across their property to a fire hydrant location near
the interstate on ramp. Gold’s Gym is located just to the west of Meridian Ford on the north side of Overland Road. The easement ahs
been checked. Legal description has been checked and its been signed by Mr. Steve Appleton who is a member of the developer SRA Ventures LLC. It’s presented to you this evening for
your approval and signature by Mayor Corrie and City Clerk Berg.
Corrie: Any further discussion?
Bird: I have none.
Corrie: I’ll entertain a motion on the request.
McCandless: Mr. Mayor.
Corrie: Mrs. McCandless.
McCandless: I move that we approve the water line easement for Gold’s Gym located west of Meridian Ford dealership, for the Mayor to sign the clerk to attest.
Bird: Second.
Corrie: Motion made and seconded to approve the water line easement agreement with Gold’s Gym. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Water Line Easement Agreement with St. Luke’s Phase No. 3:
Smith: Thank you Mayor and Council. The next item I have is another water line easement agreement. This is with St. Luke’s for their phase 3 building. It’s a little short easement that
carries a 4-inch water line, excuse me a water line and a 4-inch meter to their building from the existing water main that crosses along the north side of the building. Mr. Gary Fletcher
from St. Luke’s has signed the easement and its being presented to you tonight for City approval and signature by Mayor Corrie and City Clerk Berg.
Corrie: Any discussion? Hearing none, I’ll entertain a motion on the request.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we approve the water line easement for St. Luke’s phase 3 for the Mayor to sign and the Clerk to attest.
McCandless: Second.
Corrie: Motion made and seconded to approve the water line easement agreement with St Luke’s phase No. 3. Any further discussion? Hearing none, all those in favor of the motion say
aye.
MOTION CARRIED: ALL AYES
C. Parks and Recreation Department – Tom Kuntz:
Discussion of funding Bear Creek Park Improvements:
Corrie: Item C, parks and rec department Tom Kuntz.
Kuntz: Thank you Mayor and Council. You should have received tonight a memo in regards to staff’s recommendations on how to fund phase 1 of Bear Creek Park. We’re recommending line item
transfers from 2 accounts. One is the Five Mile Creek Pathway account of $119,000. The second being the Storey Park improvement account of $39,000. Coupled with the existing budget amount
currently in that account of $91,988 brings the total dollars to 249,988. the second paragraph outlines where those dollars will go in phase 1 of construction of $180,000 has already
been discussed and I believe informally accepted by the Council. The second item is underground utility construction which we have estimates from the developer on those costs. So, the
total payable to Bear Creek LLC for putting these amenities in would be 210,945. The additional $39,043 would be used to hire independent contractors to install the fencing and concrete
slabs for bleachers. Total cost of phase 1 project would be 249,988.
Line Item Transfer to pay average for Generation Plaza Project:
Kuntz: The second item I have on here is Generations Plaza was over budget. Generations Plaza II is over budget by $7, 954. I’m recommending a transfer of $5,000 from downtown street
trees and $3,000 from the Five Mile Creek Pathway for a total of $8,000 to cover the expense of that project. I’ll stand for any questions.
Corrie: Any questions for Tom?
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Stacy, have you had a chance to go over these figures?
Kilchenmann: (inaudible) we reviewed them and they’re accurate. You do need to understand that some other uses for this money have been discussed previously. So, this sort of cancels
out everything prior. This would be the final use of the money.
De Weerd: So, would that include the $55,000 we’re carrying forward for the –
Kilchenmann: That’s separately.
De Weerd: -- (inaudible) chambers?
Kilchenmann: This does not involve the $65,000. That still stands. That’s in tact.
De Weerd: Okay.
Kilchenmann: The Eight Street bridge was one item and I can’t remember what else was discussed.
De Weerd: The $25,000 for the bridge is no longer then?
Kilchenmann: Right.
Anderson: Is that because we’re not building the bridge? Or what?
De Weerd: Yes, that would be what that meant.
Kuntz: Council Member Anderson, at the Council’s request we’re looking into alternate bridge sources in that the $25,000 price tag seemed quite high. The other thing that I don’t have
final information on but we do plan on using it if it becomes true is we will be getting money back for the Five Mile Creek Pathway when it closes out in October. At some point in the
next fiscal year, once we have a bridge lined up that is more appropriate in cost, and once we finalize and close out that project in the end of October we will probably be coming back
to Council to re-address the Eight Street bridge. But we have it on good information from ITD that we will have funds coming back from the Five Mile Creek project.
De Weerd: What’s the anticipated dollar amount?
Kuntz: Anywhere between 30 and 40,000.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: The softball field fencing and concrete work, 39,043 that’s just a figure you threw in there to come up to the 249,988?
Kuntz: Council Member Bird, no. Those are hard figures –
Bird: They went out for bids?
Kuntz: We received estimates from a company. That also include some in field soil mix that will go in both in fields, that 39,000. The developer has actually exed out the in fields already
for us. So, we’re ready for the in fields (inaudible).
Bird: That isn’t any sodding or anything in the outfield or anything?
Kuntz: No sir, that’s – all be hydro seeded, (inaudible).
Bird: Okay.
Corrie: Any further discussion?
Kuntz: Question Mayor.
Corrie: Yes?
Kuntz: Just for some direction, would it be appropriate to bring this back to you then at your next Council meeting or does the Council prefer to take action tonight?
Corrie: Does the Council have any questions ?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Don’t we have to --. Don’t this have to be in to change the funding from one account to another? (inaudible) line items?
Nichols: Mr. Mayor, Members of the Council. I believe it’s all within the parks department budget so it’s within the appropriate category.
Bird: Okay. I’d say we go ahead and act upon it.
Corrie: Then if that suits Council, I’ll entertain a motion on the question of transferring line items to other line items in the parks budget amount of $249,988.
Bird: Then you’ve also got the, Mayor, you’ve also got the 7954 down on –
Corrie: Right. Then we have Generations Plaza $7954. I was just going to take them separately but if you want to do them together that’s fine.
Bird: Okay.
Corrie: If you do them together, you’ve got to make the motion that way.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Is the Five Mile and the Eight Street bridge, is that the only project that has been discussed that would be losing funding? That we have had in front of us?
Kuntz: Council Member de Weerd, I think that’s accurate.
De Weerd: Has this been discussed at the parks and recreation commission meeting to kind of escalate the priority of Bear Creek Park over some of the other parks?
Kuntz: Council Member de Weerd, I don’t recollect whether that was discussed last month or not. I know there was discussion of transferring the funds but this specific of information,
I don’t know if that was actually discussed with the parks commission. We have been working quite feverishly with the developer to try and pull this together because they’ve got equipment
sitting out there on site and time is of the essence as far as their being able to provide some of these construction items.
De Weerd: Well, it would be nice to see it done. Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I move that we approve the requests to transfer money from account 5200-96902 to the Bear Creek Development from the Five Mile Creek pathway 93401 of $119,000, from Storey
Park improvements 93405 in the amount of $39,000 to add to the current Bear Creek Development account to total $249,988.
(inaudible discussion amongst Council)
Bird: I’ll second that then.
Corrie: Motion made and seconded to approve the request for transfers of the account No. 01520096902 to the secondary project of phase 1, underground utility and softball field fencing.
Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: Any discussion on the second request?
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Tom, is the downtown tree program not happening? Is that what I understand from this? When we talked a month or two ago it was still going to happen.
Kuntz: According to our parks superintendent Elroy Huff, he has run into some fairly major obstacles with ACHD that is going to not allow us to get in there and fix one of those street
tree sites this year, this fiscal year, by the end of September. So, in discussion with him, he’s got the $5,000 in there next year to attack the problem. He’s going to continue to work
this fall and getting it addressed. But he just felt like with all the roadblocks that he’s running into that the money would not be used this fiscal year. So, to answer your question,
we are not abandoning the program it’s just been delayed by some obstacles that he was not aware of.
De Weerd: Okay, thanks.
Corrie: any other questions?
Bird: I have none Mayor.
Corrie: I’ll entertain a motion then on the second request.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I move that we approve the transfer of $5,000 from the downtown trees account 93410 and $3,000 from the Five Mile Creek Pathway account 9301 of $3,000 for a total of $8,000
to be transferred to the Generations Plaza account whatever that is.
Corrie: Okay, is there a second to the motion?
Bird: Second.
Corrie: Motion made and seconded to approve the request for the Generations Plaza phase 2. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Item 5. (Items Moved from Consent Agenda)
Corrie: Item No. 5 is items removed from the consent agenda which there was none.
Item 6. Ordinance No. ______________________: Flood Damage Prevention and Repealing Chapter 11 Title 11 Floodplain Overlay District:
Corrie: Item No. 6 is an ordinance for flood damage prevention and repealing chapter 11 title 11 flood plain overlay district.
Nichols: Mr. Mayor.
Corrie: Mr. Nichols.
Nichols: Just to update the Council, this has been put on the agenda because of our previous agenda was tabled. The meeting that public works has with the representative from the Idaho
department of water resources is set up for Friday I believe. That’s a meeting that’s coming up. I would recommend you not take action on this tonight. I will inform the Council, I have
done some research. My research of the applicable regulations does not lead me to believe that crawl spaces constitute finished floors. It does include basements but it doesn’t include
finished floors that I can see. The other thing is that the regulations really only require that you be just above the flood plain level whereas this ordinance makes it at least a foot
above for the finished floor. SO, just to let you know where we’re at on that.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I would move then that we table the ordinance for the flood plain and repealing chapter 11 title 11 flood plain overlay district to September 21, 2001.
Anderson: Second.
Corrie: Motion been made and seconded to delay the ordinance for flood damage prevention and repealing chapter 11 title 11 flood plain overlay district until September 21, 2001. Any
further discussion?
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Would it not be appropriate to have it at a workshop so we can find out what recommendations are going to be made by the (inaudible)?
Bird: Bring it on the 14th.We’ve got the workshop the 14th.
De Weerd: I mean the Council.
Bird: The 11th, I’m sorry.
Anderson: What’s the 21st?
Bird: I change that motion to the 18th. I’m just a month behind.
De Weerd: I didn’t know what you guys wanted but you know I think it might be helpful to discuss it at the workshop so we know what changes and they want to incorporate into the ordinance
before we pass on it.
Bird: We’ll put it on the workshop then. (inaudible)
Corrie: Okay. The motion is for it tabled until the 18th of September.
Nichols: Mr. Mayor, Members of the Council. We’ve been dragging this along for a while. One of the reasons for doing this is to do away with the flood plain overlay district so that
you can help people that want to do something. I would suggest that we talk about it on the 11th that you would be ready to vote on it on the 18th.
De Weerd: Okay.
Nichols: It won’t take, I promise we wont take much time on the agenda.
Corrie: Okay. Any further discussion? All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Item 7. Ordinance No. ______________________: Mayor’s Salary:
Corrie: Item No. 7 ordinance Mayor’s salary. Ordinance No., amended ordinance okay. Do you have a number on it?
Bird: 837.
Corrie: That’s what the amended ordinance is.
Nichols: Mr. Mayor, Members of the Council. That’s an error. There should be a number assigned to it. That’s my mistake.
Corrie: Oh, okay. We’ll assign that number (inaudible).
Bird: What is it?
Berg: Mr. Mayor. Proposed Ordinance number would be 01-924 if it’s approved.
Corrie: Okay. All right. Mr. Clerk if you’ll read Ordinance No. 01-924.
Berg: Thank you Mr. Mayor, Members of the Council. Ordinance No. 01-924. An ordinance of the City of Meridian Idaho amending subsection A-1 of section 4 of chapter 8 of title 1 Meridian
City Code to increase the Mayor’s salary to $55,000 per year and providing an effective date.
Corrie: Okay. Is there anyone from the audience who would like to have Ordinance No. 01-924 read in its entirety? Hearing none, you had a comment?
Berg: Mr. Mayor and Members of the Council. On the second page where section 5 it says date of effect (inaudible).
Bird: I seen that.
Berg: The attorney (inaudible) just a typo.
De Weerd: January 1, (inaudible).
Bird: That should be January 1, 2001, or 2 shouldn’t it?
Mayor: Are you going to do it in January or are you going to do it in October?
Bird: Turn his mic off would you?
Berg: Mr. Mayor, its in the year 2000. You can get back pay.
(inaudible discussion amongst Council)
De Weerd: He wants his back pay.
Corrie: So, that should be –
De Weerd: October 2001.
Corrie: October 1, 2001? Okay.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I did have a question regarding why we’re passing this before we have the public hearing on the budget. It just seems that we’re excluding this one item from budget discussion,
not that I anticipate any.
Bird: You have a 60-day limit before the election.
(inaudible discussion amongst Council)
Bird: The election is on November --.
De Weerd: (inaudible) on the 6th. That would be 62 days.
Bird: We have to do it on the 4th which our public hearing is tomorrow anyway.
De Weerd: That’s correct. I’m just concerned –
Nichols: Mr. Mayor.
Corrie: Mr. Nichols.
Nichols: Mr. Mayor. The clerk informs me that he has some recollection that there may be a state code which I didn’t find but that doesn’t mean its not there that may restrict these
increases to where they only become effective, they can only be done on the first of the calendar year, January 1st. It would be appropriate to table this until the 4th and that gives
Mr. Berg and I a chance to study it and also to get you a clean copy that’s got the right title on it.
Corrie: Okay.
Nichols: And take care of that.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we table Ordinance regarding the Mayor’s salary to 9-4-2001.
De Weerd: Second.
Corrie: Motion made and seconded to table the ordinance for the Mayor’s salary until September 4, 2001. Any other discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Item 8. Discussion of Stealth Cellular Tower Ordinance:
Corrie: Discussion of stealth cellular tower ordinance. Who wants to discuss it?
Nichols: Mr. Mayor, Members of the Council. I’m doing way too much talking tonight. I think what we wanted here was –I don’t think we got any direction from the Council when this was
discussed as to what you want us to do with it. Do you want us to just shelve it pending a comprehensive cellular tower ordinance from planning and zoning staff which I understand they’ve
been w2orking toward. If they’re working toward that then I would recommend that we shelve this. I don’t know of anybody else that’s building any stealth towers right now anyway, or
requesting any.
De Weerd: Just Cricket.
Nichols: It would be appropriate to put it into a comprehensive ordinance but we didn’t have any direction from the Council as to what to do with this specific item. That’s why it’s
on the agenda.
Bird: Thank you.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I believe that’s where we left it at the workshop is that David was working on the comprehensive ordinance and that that’s what we would hold this up for.
***End of Side One***
De Weerd: Unless Cricket’s coming in with all kinds of applications for these things, if they can --. I mean is it needed right at this point?
Stiles: They submitted 2 already and we processed them for building permits based on the direction we got from Council when they came and presented their plan that it was going to be
administrative level. I think that’s where this ordinance came from is because he wanted something to support the administrative approval of those types of towers.
De Weerd: I don’t see how we can really go back on the 2 that are submitted but probably anything else should be held in lieu of the ordinance.
Stiles: Okay.
Corrie: There’s a request that’s come in that they wanted to buy the smoke stack and put one up.
De Weerd: Will they buy the whole thing?
Corrie: That’s all they want is just the smoke stack. He might just sell the smoke stack.
Bird: I thought that’s what they had up on top there now.
(inaudible discussion amongst Council)
De Weerd: Definitely any other applications should be held until this is resolved.
Stiles: Okay.
Corrie: That one I think Council should be very aware of. Okay, any further discussion on that? Very good.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we remove the stealth tower ordinance as it is drawn up now from the agenda so that a comprehensive one can be worked out between planning and zoning and the attorney’s
office that will better fit our situations.
Corrie: Okay, is there a second to the removal?
McCandless: Second.
Corrie: Motion made and seconded to remove item No. 8 from the agenda. Any further discussion? All those in favor say in aye.
MOTION CARRIED: ALL AYES
Item 9. Annual CPI Rate Adjustment for Solid Waste Collection Services by Sanitary Services Company:
Corrie: Item No . 9 is the annual CPI rate adjustment for solid waste collection services by Sanitary Services Company.
Sedlachek: Good evening Mr. Mayor, Members of the Council. My name is Steve Sedlachek. I’m the business manager for Sanitary Services. I want to thank you
for getting us on your agenda so quickly. The end of August is a short turn around for us to get these calculations done. In our contract, we’re allowed a CPI increase every year. We’ve
gone through the calculations as we did last year. You should each have a memo detailing our request. We have thrown a little curve ball at you this year. We have 2 options for you to
pick from. Those have different sort of slants. I would like to go through those with you. The CPI is published by the Bureau of Labor Statistics. We use the CPI for the Pacific northwest,
or actually for the western US, the western region of the United States. The CPI information is the last page of that handout. I think you’ll see the chart there so you can verify the
numbers that we’ve used. The CPI went up this year 3.88 percent. We in our contract can only take 90 percent of that number which leaves us at 3.49 percent. We further reduce our, we
only apply that 3.49 percent to our cost. We exclude the landfill costs which are addressed separately in our contract. Those did not go up this year. So, we calculate how much in each
system is land filling costs. For example on the residential system, 10 percent of the $9.50 is landfill costs. That 95 cents of your 9.50 that you pay every month goes to the Ada County
Landfill. So, we exclude that amount. Then we escalate the remainder by the 3.49. Anyway, moving on the first option that we’ve presented to you is what we call option A. That’s applying
3.49 percent, equally against all systems after the subtraction of the landfill fees. That’s just how we’ve done it in the past. That’s how it’s laid out in our contract. Option B is
slightly different. We went to a calculation of trying to determine if you wanted to suppress the rate of increase for residential customers, if you wanted to keep it as low as possible
and still keep the other rates, the rate increases at less than 5 percent. What would the rate be? The residential rate, actually you can see the residential rates in the back. I’ve
got option A and option B. The residential rate for option A goes up 30 cents a month. So, you go from 9.50 a month to 9.80. In option b we can suppress that increase to 20 cents a month
from 9.50 to 9.70. To make up the loss of revenue in that increase, that lower increase, you raise the roll off rates and the commercial rates a little bit more. On table one, you can
see the residential rate increase for option A is about 3 percent. If we were to suppress that its around 2 percent. Not a lot. But you’ll see that instead of commercial container rates
being about 2.89 percent of an increase we go to 4.13 and roll off services go from 3.49 to 4.99. There’s only one reason to do this and cities do it. Frankly they have no rate increases
on residential. I mean, I’ve lived in Boise for 15 years and I’ve had one rate increase. I know that the cost of picking up my garbage has gone up. But the cost to me hasn’t. Where does
that money come from? Well, it comes from other sources. It comes from commercial and roll off services in Boise. If you want to do it that’s great. If you don’t want to do it that’s
fine. It doesn’t matter to us. We’re just saying this is an alternative. I did do a calculation which it would be option C. I don’t think you want to consider it but I went through
the calculation of what if you left the residential rate at 0 increase, kept it at 9.50 how much would the other rates go up? Roll off would go up 11 percent. Commercial would go up
9 percent. Now, what really, in the past the City of Meridian has been very residential as compared to commercial. You really couldn’t do this kind of exercise before. There really
wasn’t much of a
commercial base to put the increase on. Now it’s starting to change. Again, you know its up to you. It’s your pleasure. We hope that you’ll tell us what you want to do tonight so we
can get this into effect October 1. basically the utility billing folks need to start working on this next month which is why I was glad to get on the agenda tonight and not September
28th or whatever that meeting will be. There is a second issue in the memo relating to a new rate. A new service that we want to provide to the commercial customers which would be corrugated
cardboard recycling. I’ve contacted Mr. Nichols regarding whether or not, you know asking for a new rate, does that trigger a public hearing in that this is a voluntary program. Commercial
customers can sign up for it or not you know it’s not something that they have to do. I guess we’re hoping to receive some input from you tonight regarding the rate change as tied to
the CPI and separately something with regard to corrugated cardboard recycling for commercial customers. I’d be happy to answer any questions you might have.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Steve have you checked on, you know in your option C you said your roll off was going to go up 11 percent. How would that compare with BFI in Nampa and Boise?
Sedlachek: On roll off and commercial? I haven’t done the calculation. I don’t know.
Bird: Because you’re way low from what they are. You’re way low. I’ve had 20 yard and 30 yards out of my shop. You’re way low.
Sedlachek: Again, and that’s the adjusting of the rates to reduce the residential rates is done for purely political reasons. Residential customers vote, businesses don’t. I’m not saying
it’s the right thing to do but yes you’ll see. You know people can come to a City Council and say hey I’ll pick up your trash for 5 bucks a month. You know I can do that too but a dollar
is a dollar. It’s got to come from somewhere to pay for the trucks.
Bird: Which option do you prefer as the owner of the --?
Sedlachek: I don’t prefer either I guess. Bill might differ with me but I think Bill would prefer option B. Frankly if you take Boise out of the mix, if you look at rates across the
valley, Meridian is right in the thick of things with Kuna and Eagle. Ada County is higher. I believe Kuna is going to be higher. Eagle’s rates are going up October 1st here too. They’re
all pegged at the CPI. The only one that isn’t is Boise’s. They manage their system differently. They don’t have a franchise fee per say. They have a negotiated rate with their contractor
and the City Council sets the rates. The contractor will come and ask for a rate increase. The City
Council, actually the city itself pays the landfill bill and sets the rates. They just basically take the difference between what they pay their contractor and what they receive in cash
flow. It’s a different system for managing the money. I’m not suggesting we go to that system. It does give them more freedom to set rates however they want I guess.
Corrie: Any more questions of Steve?
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Is there not a committee that we could run this by? Councilman Anderson’s on it, (inaudible). Some wonderful acronym? Are these kind of things they look at? I would be curious
like Councilman Bird what we compare at in commercial. I don’t think necessarily commercial bear the brunt all the time but if we are at a considerable savings to the rest of the Treasure
Valley then it might be a viable option.
Sedlachek: One reason, well we do have the solid waste ad hock advisory committee. The bureau of Labor statistics – by contract I have to use the July numbers which are published mid
August. For me to make the Council meeting I have to hurry and do all my calculations and figure out disposal costs for the past year and then get to this meeting because if I wait for
the September meeting we don’t have time to make the changes in the utility billing system. We could have called a meeting. We haven’t done that. In the past we haven’t done that. We’ve
dealt more with I guess new programs and other things we want to do for the city. Councilman Anderson has a comment on that.
Anderson: I was just going to tell you that both myself and Bill and Leslie serve on that committee but we haven’t had a meeting in several months. I guess I, too would like to see
kind of a rate comparison with those other cities both in residential and commercial before I make a decision on this. I don’t know what those rates are but the last ones that I saw
in Nampa looked like the residential was lower than what we’re paying here. So, I don’t know. I’d like to see those rate comparisons.
Sedlachek: (inaudible) but yes.
Corrie: What’s your time schedule here that you need?
Sedlachek: Well we need to give the utility billing staff some time to put the changes into the system as they are decided on. I don’t know, it probably takes a week or two would be
my guess. So, I know that it’s the 4th Tuesday meeting that you deal with non-public hearing issues which is why we’re here tonight. I think
that’s too late to effect anything that’s going out. Well now wait a minute that’s not true.
Bird; I was going to say –
Sedlachek: Because the rates are effective October 1. So, it wouldn’t be until the billing going out in November 1.
Bird: Yes.
Sedlachek: That’s correct. Yes, so we do have time, come to think of it. I was, in my mind thinking they had to know October 1 what was going on. But, no you’re billing in arrears by
30 days. We could do it a month from today, or the 4th Tuesday of September. Then we would have to meet within the next few weeks. We can do that.
Bird: The 25th.
Corrie: (inaudible)
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Steve, I agree I’d like to see the comparisons. I don’t want to see commercial have to eat that major bulk unless we’re way under which I believe we are. I’d like to see a comparison
before we vote on it.
Sedlachek: Okay. My other question would be, do we need a public hearing to start the voluntary, or to consider a voluntary collection of commercial cardboard?
Bird: Why? Its voluntary isn’t it? We’re not demanding it.
De Weerd: It’s not a mandatory –
Corrie: Mr. Nichols.
Nichols: Mr. Mayor, Members of the Council. If the customer chooses they can put it in the trash and then they pay according to the size of their container. If they choose to recycle,
then they’ve taken it out and they may not have to have the same size dumpster or whatever. It would reduce the mandatory costs. The only requirement is that you have mandatory garbage
pick up. I’m not sure it requires a hearing on it but I want to double-check it. I can do that this week. If so we can --. There’s no requirement that we not have a hearing on the 25th.
It’s just
that we can’t do a land use matter on the 25th. So, we could still have a hearing on that date if we had to have it.
Corrie: Okay, we could notice (inaudible) I don’t think we will. (inaudible)
Sedlachek: We have had a number of requests from commercial that generate a lot of cardboard that want to separate it and have us collect it. It would be at a reduced rate from their
garbage collection so it would save a little bit of money.
Bird: Right. Is this just corrugated cardboard or it wont be hard flat sheets of cardboard or anything? I beg your pardon?
Sedlachek: Just corrugated.
(inaudible discussion amongst Council)
Sedlachek: Thank you very much. We will convene the SWAK and discuss rates and get back to you on the 25th.
Corrie: I’ll need a motion to that effect. To table this.
Bird: Mr. Mayor.
Corrie: Mr. Bird,
Bird: I move that we table the CPI rate adjustment for solid waste collection services by Sanitary Services Company until September 25, 2001.
De Weerd: Second.
Corrie: Motion made and seconded to table item NO. 9 until 9-25 of 2001 for comparison statistics. Any further discussion? All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Item 10. St. Luke’s Meridian Medical Center – Roadway Considerations – proposals to improve roadway safety and efficiencies in the area of our Meridian Campus:
Corrie: Item No. 10 St. Luke’s Meridian Medical Center, roadway consideration.
Hull: Hi, Mayor Corrie, Council Members. My name is Jeff Hull. I’m the director of architecture and construction services for St. Luke’s. We’re here to ask a couple of favors. We have
obviously spent some time on our Eagle Road location and we’ve experienced the Eagle Road traffic volume growth. Early this spring in
anticipation of our, what we call phase 3, or the hospital opening on this campus on November 12th we employed our traffic engineer to look at what options we had to improve the situation
in and around our area on Eagle Road. In conjunction with the Idaho Transportation Department District 3 staff engineers, we’ve come together with what we think is, from a traffic planning
arena, a good plan that should alleviate some of the congestion that we’ve experienced. Specifically focused between Franklin Road and the interstate. Our game plan is to take a proposal
to the Idaho Transportation Department board of directors proposing a private St. Luke’s public ITD partnership where we would provide the design services and a share of the funding
to make the improvements in this area, requesting the ITD board to possibly look at some excess funds or some rearranging of other funds they may have to see if they couldn’t participate
to get this work moving ahead. We’ve met with the Ada County Highway District. They provided us with a letter from their chair I believe earlier this spring that had Eagle Road between
I-84 and Franklin as one of the top 3 priorities requesting ITD to focus on. We will go back before the ACHD Commission and request their support. So, what we’re here for and I’ll share
with you the illustration of what we’re proposing. What we’re here to ask you is 2 things. We would like to ask if you agree with what we’re proposing, that Meridian City in whatever
way they could support the concept. In previous efforts in going before the ITD board, they really like the idea that we’ve communicated with all the other public bodies it involved
or effected. In addition to maybe just some general support for the concept, there is also a specific safety feature in this plan that ITD directed that we request the City’s consideration
of. The request of that, they would like to see come from the City without (inaudible). (inaudible) illustration (inaudible). I apologize for how difficult they are to read. (inaudible)
it simplifies the engineering illustration. Then above that is an aerial photo that has the illustration superimposed on it in an attempt to orient what the engineering data is. I’m
not a traffic engineer, although I am working on my merit badge to getting one because I’ve been spending way too much time on traffic lately.
Bird: You see enough of it.
Hull: Yes, everywhere we go. The general concept is of the volume of traffic on Eagle Road in this area at the peak, the morning peak and the evening peak exceeds the capacity of Eagle
Road. That’s pretty obvious but that’s the basic premise. One of the ways of alleviating that, what happens is we see the peaks as the traffic stopped on Eagle Road backs up to a point
that we block the entrances to the east and west driveways off of Eagle Road. We have a concern with the hospital opening of getting the public, the patients, and the visitors in and
out of the facility and very specifically the emergency vehicles. The general concept is if you add more lanes to a road, in this case, the first step would be to widen it from a 2 lanes
north and southbound through lanes to 3. You essentially take the cars that are stacked in 2 lanes, you’re going to shorten that length of the stack because now a third of those cars
could stack in the third lane so that stacking distance is reduced. Therefore you haven’t encumbered if you will, or
blocked the driveways east and west. That also, the traffic engineers tell us creates a shorter platoon which creates gaps between as they kind of go through the traffic signal. You
have a longer gap then for those accesses that don’t have a traffic signal to get them out onto Eagle Road. In addition to the through lanes, there is proposed a second to travel westbound
on I-84, you exited for Eagle Road and you were turning north (inaudible). Right now there’s 2 through lanes. There’s a third merge lane that came (inaudible) vicinity of Magic View
Drive and our driveway there. The proposal is to add another (inaudible) right turn. Then shorten that stack distance (inaudible) merging onto Eagle Road northbound. Another feature
of this, the--. If you’re southbound on Eagle Road, and whether your destination is on to Boise or on west further to Meridian and or Nampa et cetera. (inaudible) 2 lanes that continue
across the traffic signal there and allow you to take a loop to Boise. Most drivers haven’t figured that out so if they’re headed to Boise, they’re over in the right lane because they’re
wanting to go forward, they’re feeding cars, that are wanting to make that free right and head west. So, the proposal here is to construct an additional lane on the west side in an area
that would allow those cars that are specifically wanting to make this loop on west that would free that up. So that would, that also reduces those stacks those cars that are now stuck
waiting for the people who want to go through the traffic signal that are actually wanting to go right would allow them to go into that right lane and move right. The other feature is
a safety specific feature and that’s the red hatched area you see in the center of Eagle Road from the on off ramps on the north side there to and through our driveway and Magic View
Drive. Our traffic engineer’s estimation and the ITD staff believe that there are numerous wrecks and unsafe situations where people who may be coming off the interstate westbound heading
north are trying to not only make the merge into the flow of traffic but merging on further left to get onto Magic View Drive. Additionally we have quite a stack on Magic View Drive
for people who are trying to make a left turn off the interstate or onto Eagle Road, excuse me. They’re causing quite a delay because if you tried it its not the safe thing to do and
you’re going to be there quite a while so it causes quite a delay on Magic View. ITD, I believe did add a sign sometime this summer on the stop sign at the Magic View Eagle Road intersection
that indicates no left turn.
De Weerd: But you (inaudible)
Bird: Right in, right out. They still are trying to come out left.
Hull: You don’t see it until you get there.
Bird: That stoplight has been the greatest thing ever done.
Hull: Getting access over to the traffic signal certainly has helped. We also have a few folks, even though we’ve got, we keep adding signs here. Our site is designed as a right in right
out. You’ve got a medium here. We still have some people to make this, try to turn south just isn’t safe. Therefore the raised medium
prevents some of those unsafe activities and forces people to deal with the merges et cetera and get to the traffic signal if they want to go east or west. ITD is supportive of that.
ITD will pay for that. It’s estimated about $30,000 out of their maintenance funds. But they need to hear from the municipality with which it resides that there is a safety interest.
Our understanding is that you folks have been through this adventure once before south of the interstate just before Overland Road. I hope I didn’t drag on too long but essentially what
we’ve done is we wanted to share with you what our plans are in trying to improve Eagle Road and partnership with ITD and we would like to ask your consideration if you could support
that concept as we proceed to the ITD board. Secondly if we might ask you to communicate appropriately to ITD the safety issue and asking their assistance in the raised medium. With
that, I’m prepared to answer any questions you might have.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Jeff, when do you need this letter? When are you going before ITD?
Hull: We wont be going before ITD anytime soon. We needed to get in front of you folks first and see where the city stood.
Bird: Okay,
Hull: We then, once we can conclude this venture. We’d want to go to ACHD and have a similar conversation with ACHD. ACHD is supportive as I said and they actually asked us to draft
a very specific letter requesting something for them. So, it will be --. ITD’s board is busy like you folks are. It will be later this fall, early winter the soonest before we can go
to ITD.
Bird: This is the most sensible plan I’ve seen for that mile. It looks like it would work too. I would like to see our fire department, fire chief our police chief and his staff go over
this. Look at it from the emergency vehicle standpoint and I for one, Councilman can support it wholeheartedly. It looks like its at least going to flow another few thousand vehicles
a lot easier than what we’re getting out there right now.
Hull: Yes. Mayor Corrie, Commissioner Bird. We would make our professionals available if they need to sit down and meet with your emergency personnel to understand the plan and the details
that that would facilitate.
Bird: I think that that would be smart on our part to have our fire and police or emergency services and the same time you’ve got your emergencies, people will be running out of the
hospital out there. And look this over and see if there is any
flaws. As a layman looking at it I don’t see any flaws. It looks real good to me, but (inaudible) travels through that area quite a bit.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I believe probably our public works director and planning director should also look at this. There are easements involved and you know other, I don’t know what other issues
might that this might impact. But, have them look at it. You know one other comment and I always have kind of wondered why you actually have to go clear up the off ramp and onto Eagle
Road to get into your facility from I-84. Why you couldn’t have just a direct route into your campus? I don’t know what kind of an option that is, but --.
Bird: That’s the federal boys.
Hull: Mayor Corrie, Commissioner de Weerd. WE have studied some of those alternatives. We’ve worked with the federal transportation folks in the region. Looking at an additional off
ramp or an off ramp that would be exclusive. If they’re less than 2 miles in separation, it reduces the speed limit. In order to maintain the 65-mile an hour speed limit in this section
they strongly discourage us from coming forward with any kind of extraordinary off ramp. Beyond that as we look at other ways to approach our campus, the free running right performs
pretty well. We are aware of the ACHD Eagle Road corridor study that proposes numerous levels of service enhancements along Eagle Road. One of the very first of which is to start closing
the non-controlled or non-signalized accesses. At our right in right out there that aligns with Magic View Drive, we anticipate that that will be closed some day. Really our traffic
signal is the only way in and out of our campus until here yet this winter we hope the Touchmark folks complete their Franklin Road traffic signal. Then we’d have the cross access agreement
with them that will allow some relief of the St. Luke’s campus to and from Franklin. I hope that answered your question.
De Weerd: Somehow, Boise Town Square got something that –
Hull: They’re not doing 65 miles an hour by it. That’s the difference. Once you’re less than 2 miles apart.
De Weerd: Well, I go 65.
Corrie: We’re not going to have you around long.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Jeff, you’re saying, coming up through over there where what you call your construction entrance now, to get onto the campus --. That’s going to have to practically be a right
in right out isn’t it?
Hull: Mr. Mayor, Commissioner Bird. That piece of property is now owned by Touchmark. We exchanged that for another 10 due east of our eastern boundary and we purchased another 10 from
them in that same direction. When we bought that piece of property ACHD was in the impression that between Eagle and Cloverdale they would allow traffic signals on Franklin at third
points. That would have been right at that. It also aligned with some of the developers to the north property and some of their traffic plans. Since then with the traffic volume of traffic
on Franklin Road, they’re now at one signal at the mid point. That’s what landed on the Touchmark property which brought us to working with our neighbors at Touchmark and trying to work
an agreement between the 2 of us. We will get access to Franklin Road though it will be on across someone else’s property.
Bird: But it’s going to be hard to turn left off of Franklin Road without a light there. Like you said, they haven’t changed their mind. They’re not going to allow a light that close
to the other light.
Hull: Yes, exactly.
Bird: I would sure like to see our people study it and I for one would encourage the Mayor to write, the Council to write a favorable letter to ITD and get this thing going.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I just had a couple of comments. I like the overall concept and the plan. I guess there’s just a couple of other issues that concern me in this area. Number one we still don’t
have a signal light when you’re going eastbound to get off the interstate over there. It’s very difficult to get onto Eagle Road in the first place because there’s not really enough
breaks in the traffic there. That’s on the other side of the freeway from you guys but –
Hull: Mayor Corrie, Commissioner Anderson. They, ITD does have in their program funds to install a traffic signal at that location. That was also one of the priorities we went to them
with. I forget exactly which fiscal year in their program they have it but they do have it and it is funded.
Anderson: Yes, that was one of my questions. You know they also put them in the plans but how many years down the road are they is the problem and how
many times do they get bumped before they get built. The other one is I wonder what they call the street right across from your main entrance now but that one is going to be reaching
capacity real easy because all the rest of that subdivision back behind the McDonald’s and the Chevron and the Texaco is starting to go commercial and I don’t --. If the only way to
head north is to come on down to the stoplight there, that road is going to be easily out of capacity so I guess when you make you improvements along Eagle Road there needs to be an
adequate cut out I guess in my mind to increase the capacity on that road whether its widening on that stub street or whatever.
Hull: Mayor Corrie, Councilman Anderson. One of the, I didn’t say this earlier. One of the criteria or goals of this plan was to work within the existing right of ways along Eagle Road
and not to have to acquire right-of-way. We left that intersection alone because it was another person’s property and we certainly don’t have the right to go in and condemn or negotiate
the purchase of right-of-way. The same thing is true at the Franklin intersection. We did get some good news however from ACHD. When we met with them we asked them to consider accelerating
the improvements of Franklin Road going from 3 to 5 lanes on both miles east and west of Franklin Road. They were hesitant and they already had some of that in their plan and to accelerate
that kind of messed up the machine if you will but they did commit to the western section of that intersection of Franklin Road. I forget what part of the plan and what year it is. I
believe 2003 or 4, they were going to look at studying extending it instead of stopping it on the west side of Eagle Road. Extending it and making the improvements to Franklin Road which
would include some right-of-way acquisition they felt they could pursue right now and create 2 northbound on Franklin Road 2 lanes of free running rights if you wanted to head east towards
the mall and the retail development. Meeting with them they did get fairly creative in trying to find some solutions to free up some of these other issues other than just Eagle Road.
Corrie: I think that’s 2003, the early part of 2003 for that signal light at Overland (inaudible) the eastbound --.
Bird: Off ramp.
Corrie: Off ramp, yes. Talking to Chuck (inaudible) it’s right after the one on Meridian Road. Then they’ll (inaudible) its in their funded projects. Any other questions?
Bird: I have none.
Corrie: Okay. We can get to the different departments for you Jeff and get some feedback from them and then I’ll get a meeting with you and see what they’re saying. Then we can have
the Council approve a letter if they wish and I can make that one up as well.
Hull: Thank you for your time.
Corrie: (inaudible) post haste then for you.
Bird: Thank you Jeff.
Item 11. Appointments for Urban Renewal Committee:
Corrie: Item No. 11, appointments of the urban renewal board. You have a list of the board of directors of the urban renewal agency. We were going to have 7 people on that board. The
only reason I don’t have the 7th one, we were talking about Terri Smith might be the 7th one but he is unable to serve in that capacity. So, I have the 6 right now and then if anybody
has any ideas or would like to see or have me talk to anybody on the 7th, I certainly welcome that from anybody. I am talking with some of the others on this one. For the board I’ve
had the 6 as Mr. Jim Johnson, in the parenthesis it shows that their time is 3 year. Mr. Clarence Jones, number 2, one year. Anne Marie Molenaar-Schram, number 3, a 2 year. Clair Bowman
number 4 at 3 years. Councilwoman Tammy de Weerd 5, 2 years, and Councilman Bird at 1 year. Then we would have a rotating every other year for the Council. Then ex-officio members are
Stacy Kilchenmann and Steve Siddoway. Those are the ones that I would bring forth to the Council and then the 7th one I’ll bring as soon as I can, maybe I can within the next week or
so. So, that is my proposal and I would entertain any questions.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: Just a question. Is there a set, I know you have 2 Council people on there right now but is there set agencies that you’re looking for people from like business people to arrive
at your 7? Or is this just kind of a --?
Corrie: I would like to have somebody within the Meridian area now and has their stakeholder in Meridian but it’s not necessary. According to the makeup of the board of directors, we
can change those. We can change the whole thing in 3 years so its whatever you want to do. I have nobody right now in mind for that 7th seat. I mean that’s why I say if you have somebody
I would be happy to entertain that and talk to them as well. That’s entirely up to you.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I guess he raises a good point to make sure that the 2 Council seats are for City Council members and that they don’t go for people –
Anderson: They don’t go away in 3 years.
Corrie: Those won’t go away, no. I think the way the Council said that they wanted 2 Council people on there at all times. So, those 2 would be –
De Weerd: So those are designated seats?
Corrie: Yes, those are designated seats. Right.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I would like to have us search for --. I would like to see a person that has some holdings downtown that would fill in the 7th. Right now we have nobody that actually has any money
invested downtown at all on the board. We’ve got a whole bunch of people that have their heart downtown and I think that’s neat and for the City of Meridian. But I would like to see
one of the seats be somebody that’s a player that actually has dollars invested downtown.
Corrie: Gary Benoight came to my mind as well. He doesn’t want to go onto it.
Bird: No.
Corrie: But, if you want somebody that has money investment in buildings and that yes, we can sure look into that one.
Bird: You know there’s one guy that and I just thought of that this evening was Moe Alidjani who served for years on the planning and zoning (inaudible) owns 2 pieces of parcels, property
downtown. There’s also the Freeman, Foley Freeman and them guys. You know they own that building down there. Mark and Howard does. There’s Terri Foley owns stuff downtown but I would
like to see one of the players be on this board because you know, we’re going to effect them you know, we hope.
De Weerd: I think Terri Smith would have in his capacity representing the bank.
Bird: Yes, but he don’t have any actual dollars. Like none of us have actual dollars down here.
De Weerd: Well, he’s the representative of someone who does.
Bird: Jim Johnson has too.
De Weerd: Clarence does.
Bird: So does Clarence.
De Weerd: And Anne Marie’s husband has business down here.
(inaudible discussion amongst Council)
McCandless: Mr. Mayor.
Corrie: Mrs. McCandless.
McCandless: There is a relative new comer that has a business downtown too that it’s extremely active in things that are going on in Meridian. That’s Linda Rupe who owns Water and Wood.
Corrie: Linda Rupe? Okay.
Bird: Linda Rupe.
Corrie: Water and what?
McCandless: Water and Wood.
Corrie: Oh, yes. Okay. There’s four.
Bird: We’ve got Rich Allison too but I think he declined.
Corrie: Rich said he didn’t want to. I talked to him.
(inaudible discussion amongst Council)
Anderson: What do you need?
Corrie: I just need, if you want to approve the 6 --.
Anderson: A motion?
Corrie: -- at this time, yes. Then I’ll give the 7th one in a week or so before I leave.
De Weerd: Where are you going?
Corrie: Going out of the country. So, I could maybe – well let’s see –
Bird: You can bring it back later.
Corrie: Well I can talk to them. I want to talk to all of them and then see what they would like to do. So, on the motion if you want, if you approve the 6 and the ex
officio members I can do that and then I will have the 7th one in for your approval on a separate appointment.
Bird: Okay.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I would make a motion that we approve the list of appointments that was submitted by the Mayor that consists of Mr. Jim Johnson, Mr. Clarence Jones, Miss Anne Molenaar-Schram,
Mr. Clair Bowman, Councilwoman Tammy de Weerd, Councilman Keith Bird and a yet to be named 7th member and 2 ex officio members of Stacy Kilchenmann and Steve Siddoway to the Urban Renewal
Agency.
McCandless: Second.
Corrie: Motion made and seconded to approve the recommendation of the Mayor and bring on the 7th one to you at a later date. We’re going to paraphrase this. Always on the board 2 Council
people in there. Any comments, discussion? Roll call vote Mr. Berg. So, we make sure we have that one.
Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Anderson, aye.
MOTION CARRIED: ALL AYES
Item 12. Proposed fees update for P & Z Department, Public Works Department and Parks Department:
Corrie: Last on the agenda –
***End of Side Two***
Bird: Mr. Mayor.
Corrie: Yes, Mr. Bird.
Bird: I Think that this was something that we had talked about a month or so before and we –
De Weerd: At the last workshop.
Bird: At the last workshop and we probably mistakenly said lets get it on the deal but folks, these fees need to be updated for October 1st for our deal. I know we probably cant get
it in there but please let get them working on it. Lets bring it
back to the --. I’m going to put it on the September 11th workshop. Lets see if we cant get them so we can get it passed and at least have it in effect by January 1st because some of
them are going to be so large that we are going to have to have public hearings. But as long as we can back it up with our actual costs then we’ll be okay. But I think that’s what happened
Mayor is we had mistakenly set it on for tonight. I guess we just take it off the agenda.
De Weerd: Mr. Mayor.
Corrie: IT was just an update so you don’t need to take it off. We already discussed it.
De Weerd: Shari have you heard from the BCA on your proposed fees?
Stiles: No. they haven’t had a meeting since then and Stacy has agreed to go over these proposed fees with me on Friday. So, I want to make sure that its complete and that she thinks,
whatever she thinks before we actually give it to them because I don’t want to come up with new fees after I give it to them. The proposed fees that I have were done in January. We’re
going to take one more look at them before we get them to the BCA and we’ll get them to you by the 11th.
De Weerd: I think that Shari’s probably the closest one to go to a public hearing with her fees but we’ll revisit this again on the 11th. What the status is on all of these different
fees and the creation of a safety impact fee committee to get going on how to get that established too.
Item 13. Executive Session – 67-2345(6)
Corrie: Okay, that concludes the agenda for tonight. I believe Mr. Anderson has –
Anderson: Mr. Mayor I would like to request an executive session to discuss acquisition of properties.
Bird: What section and was that a motion?
De Weerd: It wasn’t a very good one.
Anderson: That’s a motion to go into executive session –
Bird: By what state law?
Anderson: Its –
Bird: 69-245.
Anderson: Yes, whatever that number is.
Bird: 67-2345.
Corrie: Section B.
Bird: Section B.
Anderson: You just remember that because it’s your age.
Bird: Not quite.
De Weerd: Or IQ.
Corrie: Okay, is there a second to that request?
Bird: Second.
Corrie: All in favor say aye.
MOTION CARRIED: ALL AYES
Come out of Executive Session at 9:08 P.M.
Corrie: Mr. Bird.
Bird: Mr. Mayor, I move we come out of executive session.
Corrie: Okay.
De Weerd: Second.
Corrie: Motion made and seconded to come out of the executive session. All in favor say aye.
MOTION CARRIED: ALL AYES
Corrie: Let the record show that no decisions were made in the executive session and that even if it’s going to be made it will be made in the announcements here. Okay. That being said,
is there anything the Council wishes to bring up at this point?
Item 14. Purchase of Property – Future Fire Station $90,000:
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I would like to make a motion that the Council and mayor approve the purchase of a piece of property for a future fire station on Locust Grove Road and that the funds come
out of the fire department’s existing budget from this year. Those funds can be found that that land be purchased out of this year’s budget.
Bird: What’s the cost?
Anderson: $90,000.
Bird: Second.
Corrie: Motion been made and second to approve the purchase of the property in the amount of $90,000 with all conditions of the motion being met. Any further discussion? Hearing none,
all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: Okay. I’ll entertain a motion to adjourn.
Bird: So moved.
Corrie: Okay, motion made –
McCandless: Second.
Corrie: -- and second. All in favor say aye.
MOTION CARRIED: ALL AYES
MEETING ADJOURNED AT 9:21 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
ROBERT D. CORRIE, MAYOR
WILLIAM G. BERG, JR., CITY CLERK