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HomeMy WebLinkAbout2000 10-03 PreMeridian City Pre-Council Meeting October 3, 2000 The Special Pre-Council Meeting of the Meridian City Council was called to order by Mayor Robert D. Corrie on Tuesday, October 3, 2000, at 6:35 p.m. Members Present: Tammy DeWeerd, Ron Anderson, Cherie McCandless, Keith Bird, Robert Corrie. Others Present: Bill Nichols, Shari Stiles, Gary Smith, Tom Kuntz, Bill Gordon, Janice Smith, Will Berg. Item D. Tabled from July 5, 2000: Findings of Facts and Conclusions of Law: CUP 99-039 Request for Conditional Use Permit for planned unit development including continuing care retirement community, single- and multi-family residential and office and retail use by Touchmark Living Centers – Joseph A. Billig – east of St. Luke's between Franklin Road and Interstate 84: Corrie: I’ll open the Meridian City Pre-Council meeting at 6:35 on October 3, 2000 to discuss agenda items and department reports which are on the regularly scheduled City Council meeting agenda. So with that point, Mr. Berg, if we could please have roll-call for the special meeting, please. Thank you. Council, the minutes you have (inaudible) is that the orange one said approve minutes of September 13 th and the revised says the 5 th . That’s the only change between the two. Item D in the Consent Agenda, the Touchmark has still not gotten everything put together, the Development Agreement, so they’ve requested to place that on the October 17 th meeting. Item E. Findings of Facts and Conclusions of Law for Approval: AZ 00-006 Request for annexation and zoning of 12.73 acres from R- T to L-O and R-15 zones by Vicki Welker / Gold River Companies, Inc., for proposed Valeri Heights Subdivision – northeast corner of Pine Avenue and Ten Mile Road: Item F. Findings of Facts and Conclusions of Law for Approval: PP 00-005 Request for Preliminary Plat approval for proposed Valeri Heights Subdivision with 10 building lots and 2 other lots on 12.73 acres in proposed L-O and R-15 zones by Vicki Welker / Gold River Companies, Inc. – northeast corner of Pine Avenue and Ten Mile Road: Item G. Findings of Facts and Conclusions of Law for Approval: CUP 00-014 Request for Conditional Use Permit for proposed Valeri Heights Subdivision for a 128-unit apartment complex, townhouses and office on 12.73 acres in proposed L-O and R-15 Meridian City Pre-Council Meeting October 3, 2000 Page 2 zones by Vicki Welker / Gold River Companies, Inc. – northeast corner of Pine Avenue and Ten Mile Road: Corrie: Also, Item E, F and G have been requested to be put on the October 17 th meeting because the Findings of Facts haven’t been completed by the attorney; is that correct, Mr. Nichols? Nichols: Mr. Mayor, members of the Council, we have the draft done, but it needs additional staff review, and we’re waiting on the minutes to make sure that we get them right the first time. So we would ask that those be put off until the 17 th so that we can have those drafts finished and in your boxes in time. (inaudible conversation amongst Council members) Nichols: Mr. Mayor, members of the Council, with regard to Valeri Heights, I think the appropriate process for me is to finish the Findings of Facts and Conclusions of Law and Decision of Order and have those to you, that way they can be provided to the applicant, to staff, and if they have an issue with regard to how they have worded the Findings, they can certainly raise that in a letter of position statement, if you will, with regard to those Findings. Then if in reviewing the position statement and the Findings the Council wants to clarify items or change any of the potential conditions or anything in it, then that should be done in the context of those Findings. Although there’s a letter here from Ms. Welker, I would consider this information that is not in the public record. It should not be considered at this point, and the Findings will speak for themselves, and I’m the first to admit that I don’t always get them exactly right, and that’s why you pull them off and put them on the regular agenda to discuss and direct specifically. So I would suggest that that’s the way we take care of that. We get the Findings done; they’ll be provided to Ms. Welker, and if she has a position on anything in it, then she can issue that position statement and then it becomes part of the record and the Council can discuss it at that time. Staff can also comment on it. Corrie: Thank you, Bill. Any other changes that anybody may have? Nichols: Mr. Nichols, I think there are a lot of these – I have expressed this to some of the individuals. I apologize for the delay in getting Findings out for this meeting. I think I’ve explained that Marlene St. George primarily does these, and she left on vacation one day after the last Council meeting and got back today. That’s not an excuse, but I just wanted to explain why it happened, and I’ll just work hard the next time she has an extended vacation to have a plan in place where we can try to get these things done more quickly. But (inaudible) in not getting these things to Council, real quickly, of course they didn’t get out to the applicant quickly either. So Mr. Campbell is here tonight, and I’ve talked with him in advance, and we believe if H, I and J were tabled to the 17 th so that he has a chance to review these in depth. I also noted that the annexation and zoning Findings aren’t in here on the Hollows, and I believe that was an annexation and Meridian City Pre-Council Meeting October 3, 2000 Page 3 zoning. I don’t think it was in the City limits, was it? All right. That will explain why they’re not there. Anway, H, I and J should be pulled so they can be reviewed by Mr. Campbell and he can issue his position statement if there’s anything in there that causes him concern. The Council, also, hasn’t had a chance to look those over. Corrie: On the 17 th , then? Nichols: On the 17 th , yes. DeWeerd: Mr. Mayor, since some of us just got some of the Findings for Elliot Industrial Park, I haven’t had a chance to review them. I think it would be appropriate to pull those as well unless Shari’s had a chance to review them. Have you? Okay. (inaudible conversation amongst Council members) Stiles: Do you have K? Bird: Yes. Corrie: And you just got L, M and N? Bird: Yes. We just got them today, Mayor. Do you want to pull those? Corrie: I was just thinking. I’m going to have to have my secretary be a little more conscious of what’s (inaudible). I try to catch all I could. Bird: We can pass K okay. They have not been able to see those either, have they? DeWeerd: Well, Shari, did you get the Findings on the annexation and zoning? Bird: They came in the original packet. Stiles: I have a cover sheet. Bird: They came with my regular packet on Friday. Stiles: The only thing I have is the sheet. DeWeerd: October 2 nd . Oh, we got it yesterday. Bird: That’s right. Let’s take them all off. DeWeerd: Okay. Meridian City Pre-Council Meeting October 3, 2000 Page 4 Corrie: If the Council would like to, we can take 1 through 6 and (inaudible) and we’ll really get you out of here early. DeWeerd: I think we already have two on the regular agenda that has been asked to continue. (inaudible discussion amongst Council members) Bird: Is there anything between Q and X that we need to look at? Shari? Item U. New Beer and Wine License: Request for new beer and wine licenses by Steve Haumann for WinCo Foods – 1050 South Progress Avenue: Anderson: Do we have the approval on U from the Police Chief? Corrie: Chief, did you approve the beer and wine on the WinCo? Gordon: Yes. Item V. AZ 00-017 Development Agreement – E.L. Bews: Request for annexation and zoning of 52.90 acres from RT to R-4 by Primeland Development Co., LLP, for proposed Bridgetower Subdivision – north of Ustick Road and east of Ten Mile Road: Item W. AZ 00-017 Development Agreement – Chandos Hoaglun: Request for annexation and zoning of 52.90 acres from RT to R-4 by Primeland Development Co., LLP, for proposed Bridgetower Subdivision - north of Ustick Road and east of Ten Mile Road: Item X. AZ 00-017 Development Agreement – Youngs Land, Ltd: Request for annexation and zoning of 52.90 acres from RT to R-4 by Primeland Development Co., LLP, for proposed Bridgetower Subdivision - north of Ustick Road and east of Ten Mile Road: Bird: Is everything okay with the Development Agreement for Bridgetower? Berg: Mr. Mayor, members of the Council, the three different Development Agreements for Bridgetower are all signed by the particular landowners. C. Mayor Robert D. Corrie: 2. Blood Draw Agreement: Meridian City Pre-Council Meeting October 3, 2000 Page 5 Corrie: Council, also, I didn’t get it in here, but are you ready to okay the MS contract presented last time? The attorney looked at it and didn't have a problem with it. That’s the (inaudible). Bird: Did the Chief have any problem with it? That was our question. Corrie: Yes, and I asked him. Gordon: I don’t in that that is the only game in town. We do probably three blood draws a year. That’s the only saving factor of the whole thing. We don’t do a whole lot of them. Three hundred dollars is – they come to us to find – I think it’s fairly reasonable for what they’re doing. Item 3. Continued Public Hearing from September 19, 2000: PP 00-014 Request for Preliminary Plat approval of 5 building lots and 1 other lot on 8.29 acres for proposed Waltman Court Subdivision by John and Sandra Goade – Waltman Lane and SW 5 th Street: Item 5. FP 00-018 Request for Final Plat approval for of 61 building lots and 3 other lots on 23.02 acres by Packard Estates Development for proposed Packard Acres Subdivision No. 2 – south of Ustick between Locust Grove and Vintage Lane: Bird: Regular agenda on 3 and 5 wants to be pulled, continued, Mayor? Corrie: No. I don’t think so. Waltman Court? Nobody’s said anything to me. Shari, No. 3 wants to be continued? Stiles: Yes. I just talked to Tony Hickey this afternoon, and they’re trying to resolve things with Ada County Highway District, and that’s to be continued to the 17 th . Then the request for No. 5 is a request to November 8 th . Corrie: No. 5; final plat? Stiles: Yes. Corrie: November 7 th ? No. 4 is okay, right? Fred Meyers? Request for Conditional Use Permit? Stiles: I haven’t received a request to continue it. They did ask for some clarification on the Findings. Item 4. CUP 00-041 Request for a Conditional Use Permit to construct a Fred Meyers Gas Station facility with a canopy, five multi-product gas dispensers, cashier’s kiosk and parking lot improvements in a Meridian City Pre-Council Meeting October 3, 2000 Page 6 C-G zone by Barghausen Consulting Engineers – Fairview Avenue and Locust Grove: Corrie: So No. 4 needs to be continued. Three and five. I’m sorry. I was asking about four. All right. And, Will, the Ordinance No. on No. 2 is going to be what, again? Item 2. Ordinance No. 892: Request for annexation and zoning of 52.90 acres from RT to R-4 by Primeland Development Co., LLP, for proposed Bridgetower Subdivision - north of Ustick Road and east of Ten Mile Road: Berg: Mr. Mayor, members of the Council, the Ordinance number will be 892 if you decide to approve it. Corrie: Did the Council – are you ready to act on the appointment of our Planning and Zoning Commissioner that I gave to you before, Jerry Centers? Bird: Yes. Corrie: Okay. I’ve got it here. I just wanted to make sure that you got everything. Okay. Anything else? Bird: Planning and Zoning will be No. 3 on your department reports? Corrie: Yes; Jerry Centers. Anything else? DeWeerd: Mr. Mayor, where are we at in finding our Parks and Recreation Commission (inaudible)? Corrie: I don’t have anything from Moe yet, but I got a call today from two people that said they’d like to be asked to be on it. I told them to send me the resume and get those names on – one was with Bruce MacCoy. I don’t think – the other was Tim Burrows. There was one other. As soon as we get those to him and he can give us the recommendation. Hopefully we can have it by the next meeting. DeWeerd: Mr. Mayor, I would like to ask Bill if he can give us an update on the status of the Daycare Ordinance. Nichols: Councilwoman DeWeerd, Mayor, members of the Council, I’ll be honest with you. I don’t know where that is. That was an Ordinance that was drafted before I began doing your regular work. I don’t know if there’s – I’ve seen the file, but I can’t tell you for sure whether it’s waiting on what – I don’t recall seeing that we were directed to make changes in it. If that’s the case, I apologize. It seemed to me that there was some additional work to be done, but I can’t put my Meridian City Pre-Council Meeting October 3, 2000 Page 7 finger on it. I don’t know enough about it to even tell you what it is. I just know that I’ve been asked before, and I’ve been asked what the status is, and it seems to me like when I checked into it, it seemed like there was something additional that needed to be done. There was some committee that was going to report on something or some issue. If I’m incorrect – DeWeerd: I think there is some legislative issue that they were going to keep an eye on. Nichols: Councilwoman DeWeerd, Mayor, members of the Council, I don’t know who or if that was Mr. Gigray that was going to watch those to see if it impacted that. If you want me to on the 17 th to give you a report on where I think the Daycare / Childcare Ordinance is – DeWeerd: Thank you. Corrie: Did anybody have any changes from the final draft of the Ordinance for the Finance Director? Anderson: I’m going to have to pull it again. Bird: I’ll have to say that we need to. We’ll need to get it to the Mayor. Corrie: I’ll bring it up on the 17 th , then. DeWeerd: Do we meet next week? Did you have a chance – Anderson: I would like to bring that up because we have a bid opening for the new fire station on Ten Mile this Thursday, and I would like to request a special meeting next Tuesday at 5:30 to award that bid contract. We may have a meeting (inaudible). It just depends on what you guys want to do. Bird: Why do we have to act so fast? Anderson: I guess the weather was the big thing; trying to get some work done yet this winter. Either we rush it or we slow it up until after the first of the year. Bird: So you want a meeting Tuesday? Anderson: Yes, please. Bird: What time? Anderson: 5:30. Just a quick one. Meridian City Pre-Council Meeting October 3, 2000 Page 8 Corrie: Okay. I guess I can call it. So, we’ll have a special meeting on Tuesday the 10 th at 5:30. Okay. Also on the discussion on the Finance Director. We’ll put that on the 7 th . Nichols: Mr. Mayor, members of the Council, just a reminder. I passed out last week the revised copy of the Finance Director Ordinance. You can look at your old stuff for reference, but that’s the most current one that I passed out last Tuesday night. Corrie: Okay. Do you want to do any department reports? Janice. 7. Department Reports A. City Treasurer – Janice Smith: 1. Tabled from September 19, 2000: Treasurer’s Report: Smith: Thank you, Mayor, Council members. The department report we’ll be reviewing will be the one dated at the top, Statement of Revenue and Expenses of August 1 through August 31, 2000. You do have that in front of you. Any questions or comments. This report will not show the budget amendment as the minutes need to be approved which you did in the September 19 th meeting. This report was dated the 18 th . So it will show on your next – it will be the final statement. There will be one more statement dated September but will not have the year-end adjustments made. There will be in January a final report after the audit adjustments are made after vacation approval and everything is taken out. We still have our closing entries to make. So just as overview on that, I’m going to discuss this report. This report here which shows that we have $900,000 more in revenue than our expenses for the general fund, but that is also because we took out in June, of the investments, we had to take out $750,000 to cover expenses. We will not be receiving as many revenue in this last month that we just finished versus the expenses. So the money that we took out of the investments did cover our expenses. Then you will see – I’ll get to the investment report later showing the adjustment. Let me see if there’s anything here. I didn’t make any notes on any of these because the police had not been adjusted because of the amendment - the building department. Theirs was a big one, $5000 extra revenue that came in will offset on those expenses. So, more or less I’ll just give you the time to have any questions and try to give you more time to review it. Am I under the understanding that you guys are going to a meeting every Tuesday except the second one? No? You’re not going to have a fourth Tuesday meeting, because it would be great to do this – Bird: Workshop on one of them. Smith: But not an official Council meeting? Meridian City Pre-Council Meeting October 3, 2000 Page 9 Bird: The Council meeting was going to be the first and third of – fourth. We had not even decided that, have we? Corrie: We talked about the first and third being land-use issues and the second be a workshop, the fourth be a non land-use Council meeting. But we will – that will probably be in November or maybe in December when we put that in the Ordinance and everything is put together. We will have a meeting the 10 th and then the fourth Tuesday of the month will be the 24 th , a workshop. Smith: If anybody wanted to go over, on the fourth meeting, there would be the same – we would have it a week earlier so that way it doesn’t get stuck aside and if you have questions, they’re new. Now we’ve already finished another month. Corrie: That would be good to do that at the workshop. Smith: We’ll try it. If you have your investment report with you, there was two notes that we made. There was a discrepancy of the $19,000, and that was because when we pulled out some investment monies out of Covington Moore, there was a loss because it – the CD hadn’t come due yet. Whenever you pull it out early, you get a loss. That $19,000 was taken out of our investments. I did have a note here, also, to the Investment Committee which I’ll like to get with the Committee and set up a monthly meeting. We have some money in the construction fund, the 1.3 million that we have right now in our checking account, we’d like to move over to the investments and make a little bit more on our interest. So if I could move that 1.3 million over to Covington Moore. The construction fund is made up of the latecomers, water and sewer latecomers fees, the restricted. At this point we have a few latecomer agreements that need to be finalized before year-end for closing entries. Other than that, on the investments, we’d like to get going for the new year since we didn’t get it done the last fiscal year. So did you have any questions on the investment report that I gave you? Anderson: Mr. Mayor, I didn’t have any questions, Janice, on that report, but I did on the – have you set a deadline for the department heads as far as any bills that can be paid out of the 1999/2000 budget year so we don’t have those coming in forever and we can get started with the audit? Smith: Yes. We had a couple of head meetings, and it’s been mentioned. We will still watch anything that comes in late, and department heads are to get with us if they know it’s coming in late, because we will back it out of the last budget year. Anderson: What is that date? Smith: Well, it is the 10 th of this month. But we don’t foresee that the checks are going to go out until the 16 th because of the weekend because of our deadline. Meridian City Pre-Council Meeting October 3, 2000 Page 10 The 13 th would be too soon. If they could get them to us on the 10 th , they are to let us know if there is one trailing so that we can at least plug it in to tag it. The Friday’s the 13 th , we try to have the bills by the 15 th . It just doesn’t give us enough time. We trying to (inaudible) to the 16 th . We usually don’t want to do that, but we’re telling the department heads the 10 th , but we won’t run the checks, they won’t go out until the 16 th . Anderson: I guess it would be my thought that if we didn’t have them in by X- Date, then they were going to have to come out of the following year’s budget. I guess I wouldn’t be taking invoices clear up to the 16 th if that’s when you’re running your bills. Smith: But if we don’t make the adjustments ourselves, the auditors do. So if it did come in, our auditors would make the adjustment. We are working on a purchase program so that we can internet. As soon as they have something, it shows. Hopefully this next year, that at closing year-end, we can tell – purchase order, we will be able to see it. That way we won’t have to wait for something to trail in. Even if they did get it to us late, we would have to put it in last years budget if they purchased it and it was in their hands that last month. If we don’t do it here in Accounting, our auditors do. Anderson: That’s the key: if it’s purchased. But if people are still out there purchasing on September 30 th – Smith: We watch those, too. They can’t do that. If they’re trying to put it – if they got it in October and want to pay for it in September, we don’t let them do that either. They’re pretty good. We’re training them. Bird: Mr. Mayor, I have a question for Janice. How come – maybe this is a policy within public stuff, but how come we order stuff and then a purchase order’s written up? Why is not the purchase order sent at the time of the purchase with the price and everything on it? Smith: At the time they do order, they should be doing the purchase order. It should always have the purchase order first. If you’re talking to that person on the phone or with them purchasing it, here’s my purchase order number, and give – a lot of the departments do use a purchase order or they call it a procurement. It should be used. At times – someone goes and they don’t have one, they can call us and we’ll give it to them over the phone. Bird: That purchase order should – the supplier should have a copy of that purchase order. They’re not getting it because the bills are coming in and then we’re writing purchase orders up in departments. Smith: That’s what we’re going to try to work on this next year. In accounting, the policies and procedures with the Financial Director – everybody follow the Meridian City Pre-Council Meeting October 3, 2000 Page 11 same rules. Councilman Anderson, did you have any more questions on that? That was just an overview of our report. We will have another one out later this month. Anderson: I did have one. You said we show a loss. We pay a penalty for withdrawing that money early? Smith: Yes. Offsets on the interest earned. We do contact our investment agents ahead of time to let them know what’s coming out. We work with water and sewer also to find out what expenses they have to make sure this money is in the checking account. We try to let them know three months in advance. Hopefully this next year we won’t see any penalties. With that, I think, Mayor and Council, that’s it if you don’t have any questions. B. Parks and Recreation Director – Tom Kuntz: 1. Patio Lease for Smoky Mountain Pizza at Generations Plaza: Kuntz: That was on for tonight. I have to go to a PAL Board meeting to talk about the 56-acre park. The first item on there is the lease for the patio at Generations Plaza. Really, that’s just – I’m not requesting any action tonight because of the lateness of getting that to you. I would like to come back in two weeks hopefully for an option. There will be a few changes that staff’s going to make this week, and we’re going to have to get a revised copy for your workshop next Tuesday, and then that will give you a whole other week before your next Council meeting on the 17 th of October. The first item, give you a heads-up that this is coming down the road. Stewart Laney and Benoit has not had a chance to look it over, so we’ll fax that to them tomorrow, and that will give them a couple weeks to make comments. 2. Storey Park Irrigation System Bids: The second item you should have in your packet was actually in your mailbox yesterday: just a request for Council to deny the bids for Storey Park Irrigation. I’m willing to answer any questions. I may come back tonight. So it’s on to make sure that happens. That would be great. Anderson: Tom, I had a question then, what’s going to happen when they widen Franklin Road? Is it going to (inaudible) is going to have to be moved? Kuntz: Elroy has done the research on this, but he’s had a lengthy discussion with them this last week. His concern was that if we leave it where we’ve got it specked right now, then, yes, we will have to move it. If we move it further out in the park, it’s going to be obtrusive with the expansion of the Chamber building when that happens. What he’s pursuing is a brand new location that would be Meridian City Pre-Council Meeting October 3, 2000 Page 12 more centralized in the park. Kind of behind where the bathrooms are in the rear of the park are. Up on that hillside, that bank always washes out. He’s pursuing that as an option with Nampa Meridian Irrigation, and he hasn’t finalized that. That’s his concern that he addresses in No. 5. Our big concern was just the price going up, the amount of money - $33,000 – we just felt like the people, contractors, are so busy this fall getting jobs done that they’re adding a lot to their prices because they don’t care if they get it or not. We just feel like it’s an unfair price. 3. Brick Pavers at Generations Plaza II: The last item is just authorization from the Council to charge $100 per brick for the additional 336 bricks that will be included in the two new walls as part of Phase II. Before we charged $50 – well, before, the ones that were placed in the ground around the clock tower were $100. If they were in outlying areas on the ground, they were $50. So we just thought we’d just make them one price and (inaudible) and go from there. We figure at that price, of course, we could raise a little over $30,000 which will help substantially offset our costs on constructing that. Bird: Are you going to have seniors? Kuntz: Recommended to the Parks Commission, or suggested to the Parks Commission that they might want to entertain a senior price, but they adopted or recommended to the Council just $100 per brick. Anderson: Didn’t we have a hard time selling them all last time? Kuntz: Well, we did until they found out there was only a limited number available, and then we had a waiting list of about 10 people right now waiting for new bricks. I think part of it is that the project went on for so long, it was delayed, that people kind of lost interest, and when it’s stopped being built, they started calling. We’re going to re-do the brochure and start again. I’m not going to fool you and tell you that we’re going to sell all 336 bricks within six months to a year, but it’s interesting that a lot of people will call when they’ve got someone that they want to memorialize, and they’ll say, well, do you have a tree memorial or any of the bricks left? We get four or five calls a month on those. We are going to re-do the brochure and push it again. Anderson: How does that work? Is it limited to so many letters or names on it? Kuntz: Yes, there are so many spaces, and that’s the (inaudible) engraved. It was a lot. Bird: Yes, you can put a lot on there. Meridian City Pre-Council Meeting October 3, 2000 Page 13 Kuntz: The walls will be built with those in there, the bricks, so when we sell them, we can poxy them in. So if we don’t sell them all within the first year, the bricks will be there, we’ll keep adding, they’ll just be blank. Bird: Tom, on Generations Plaza, have you gotten hold of that memorial people to take care of those two plaques? Kuntz: As we speak. They did them at 4:00 today. When I went by at 5:30, he had the old ones out, the new ones taped in place, and then he was mixing his grout and he was going to come by and check them in the morning. That was taken care of. Bird: Thank you. Kuntz: Thank you. Corrie: Okay. I think the rest of these take the action of the Council. Anderson: Mr. Mayor, if there’s no other business, I’ll make a motion to adjourn until 7:30. Bird: Second. Corrie: Motion made and seconded to adjourn until 7:30. All those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 7:20 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ROBERT D. CORRIE, MAYOR WILLIAM G. BERG, JR., CITY CLERK