HomeMy WebLinkAbout2000 06-20 PreMeridian City Pre-Council Meeting June 20, 2000
The special pre-Council meeting of the Meridian City Council was called to order at 6:35 p.m. on Tuesday, June 20, 2000, by Mayor Robert D. Corrie.
Members present: Robert Corrie, Cherie McCandless, Tammy deWeerd, Ron Anderson, Keith Bird.
Others present: Shari Stiles, Gary Smith, Bill Gordon, Bill Nichols, Ken Bowers, Tom Kuntz, Will Berg, Janice Smith.
Corrie: I’ll open the Pre-Council meeting at 6:35 p.m. Janice, would you like to give your report first so that you can leave?
21. Department Reports:
A. City Treasurer – Janice Smith:
Treasurer’s Report:
Smith: Thank you, Mayor and Council. Tonight I wanted you to – I know you just got this. It’s the expenditure and revenue report. That’s the big portrait one. Wanted to go over
two things that you might notice. The Idaho Power has changed some of their billing cycles, so you’ll notice on the street lights it says zero expense. That’s on Page 9. That usually
runs $7,000 a month. Also in the Wastewater Treatment Plant, they’re also on that same billing cycle change. Theirs is on Page 7. Theirs is only running $2,000, but we’re running
behind $5,000. I figure that’s that much more money we get to keep a month. What will happen at the end of the year we make a closing entry for the year-end adjustment unless they
change again. Idaho Power does change for some reason or other, but we did check into that, and that’s why there is nothing in the street lights. And you’ll notice a 1469 under credit
in street lights, Idaho Power, we get that from Greenhill Estates. It’s a city street light, but it’s not in the City limits, so they pay for it monthly. They pay us – Page 9. The
big, thick one. It’s the very first page. So that $1469 is the payment that we receive from Greenhill Estates. It just goes right back out to Idaho Power. We’re trying to get that
Homeowners Association to get that changed into their name. Idaho Power says that if they request it, they’ll do it. They won’t do it for us, but they’ll do it for them. Kind of a
rental thing. I’m not sure how far away the City is from bringing that into the City limits. Other than that, that’s the only thing that I had time to notice on this except that you’ll
notice next month on the cash, now I’m going to another page, the form for cash in bank that’s the cash balance sheet. Right now it says cash in bank in the general fund $240,341.
We did have to pay for the land payment of $802,000 for the police station. So we had to take some money out of our investments: $750,000 to cover the investments and also to cover
the rest of the payables for this month. We’ll be getting in our property tax money, a
big chunk, at the end of July or the 1st part of August, so maybe we can get some of that money back into the investments. So right now this is cash in bank $240,000. As of June, right
now, it’s only $17,000 because of the big payment on the land. We do have money coming in every day, so by the end of the month I’ll run you out a new report because we’re not in the
red. We’ve got money coming in. We do notify our investments that we needed to pull money early, so there was no penalty on that. Did any of you have any questions on any of this?
We are coming pretty good on our budget stuff also. We’re on the calendar. Everybody’s really good about getting those back to the Accounting Department. So it was a good move.
(Inaudible discussion amongst Council members)
Smith: Fire truck fund and auto impact fees.
Bird: Then we still (inaudible)
Smith: Yes.
Anderson: I thought we were going to try to consolidate those and show them in one printout.
Smith: We have one printout right here. The second page. We wanted to keep the money in the State Treasury Pool. The auditors recommended trying the State Treasury Pool. Most cities
do to see how – review it after a year and decide what maybe our investment agents are doing a better job then pull it out. But the monies that are in there are restricted, so that
money wouldn’t be going in and out like our investment agents have been doing for us.
Bird: Investment agents (inaudible). That’s on almost $500,000, you get $677 for the month of may? That’s from the State of Idaho Investment Pool.
Smith: But when they actually come due, you’ll see the big lump, when they actually come due. They’re kind of like JennyMaes. They have them in there. When they actually come due,
you’ll see a big chunk of money.
Bird: Wouldn’t show up on the monthly?
Smith: They don’t accrue it every month. It’s as it comes due. You’ll see some of those in the Buffingtons that do the same thing on the JennieMaes.
Bird: That truck fund you’ve got there is making actual is more than double to date on the investment, the truck fund, than what you’ve got here.
Corrie: I’m not following you.
Bird: If you take your $600 by 12, that’s about $8,000 to date that they’ve made us over $14,000 on $498,000 against $486,000.
Smith: But Buffington’s interest on that is $40.90 and then their fee was $102.
Bird: Look here. Actual year-to-date income is $14,000 on $498,000. Actual year to date income is $14,000 on that fire truck fund. This thing over here is $677, and you multiply that
by 12, I’m giving the benefit of the doubt is $8,000.
Smith: That’s a whole year-to-date.
Bird: That’s eight months. We’ll take and multiply $677 by eight months, that’s about $5,000. I suggest you go pull every one of these and go back. There’s no way shape or form that
State Pool is coming close to your private investment.
Anderson: (inaudible) other page where it says we made $40.90.
Smith: This is a monthly report. This other one is a year-to-date which you’ve got nine months.
Anderson: But if you took year-to-date by $40, you’re not going to have $14,000.
Smith: Because they’re also – they might have some JennieMaes in there if they come due at certain times like this one here. Forty dollars is not – I have to –
Bird: Where are you seeing $40?
Smith: ON the first page. Page 1 of 1.
Corrie: it says the interest on $498,000 is $40.
Smith: I have some detailed spreadsheets that are really thick, and I’ll go back and see where they have all that money.
Bird: This one here, this is the second sheet that we have grabbed it out of our computers, right Janice? The third page is the one that Buffington Moore O’Neal gives us?
Smith: Yes. The summary.
deWeerd: But this from the local (inaudible)
Bird: I understand that. Divide that by eight months.
(Inaudible discussion amongst Council members)
Smith: I’ll get you – I have a big, thick packet that they give me. I’ll print those out on that fire truck fund. See what the money is invested and what it’s actually drawing.
It sounds like to me, Mr. Bird, we need to have an Investment Committee meeting.
Bird: We never have, have we?
Smith: Yes, we have. Yes, you’re on it. We’ll set up the meeting for that.
Bird: Good job, Janice.
Smith: If there’s nothing else, I will get you that detail first part of June.
deWeerd: Mr. Mayor, may I ask a question? Janice, have you gotten the revenue projections to the department heads?
Smith: Not to the department heads. They have – some of them have given me some figures, and just to ask, I’m going back and asking them if they see something I don’t see. So we’re
at that stage, and we’re going to close – I hope to have those here by Thursday to the department heads and to the Council so that they know overall what that is. it will also have
the percentage increase by each one.
deWeerd: Mr. Mayor, is this the appropriate time to ask? On July 13 and 14 what the format for these hearings will be on our budget? Have we –
Corrie: We’ll probably be doing that tomorrow night. Is that – Keith?
Bird: Yeah, we’ll be doing that tomorrow night.
Smith: We do have everybody’s – we’re just getting them ready to compile into an easier format for you to read like the personnel. Salary costs will be a certain color. Expenses will
be a different color. Table of contents so that you can read through it.
deWeerd: Will those include actuals for the last couple of years? I know they show it on the computer, but they don’t show it in the printouts.
Smith: I don’t have any with me. I think they do. I’m pretty sure I remember mine. But I’ll check on that and let you know. I’m going to give you an actual for the last four years
anyway. That one just had the one showing, but when you get to each department, it’s kind of nice to have that for the last four years. That’s off of the audited reports.
deWeerd: Thanks, Janice.
Corrie: Any further discussion?
Bird: I have none.
Smith: Thank you.
Corrie: Lila and Tom. Welcome, Lila.
Kuntz: Mayor and Council, you should have in your packets a memo dated June 6th to the Mayor and Council. There are two times I want to discuss with you. One is on the Storey Park
irrigation system, but this first one is on the Generation Plaza Historical Panels dated June 6th.
(Inaudible discussion amongst Council members)
Kuntz: Just a real quick refresher. What the memo states is that we had a dollar amount budgeted for the historical panels of Generations Plaza as part of the original construction
project. I assume that money would be carried over to this year, but it was not allowed to be carried over. So at this time, we have no funds available in my current budget to fund
this, the historical panels. Lila and Terry Smith have been meeting weekly with Classic Design Studio, Noel Webber, to put together the panels. Unfortunately, the price has gone from
the estimate of $8,000 to $10,000 up to about $17,000. Now, the option that we have since – as far as financing this is that we will not expend all $85,000 which is currently in the
Generations Phase II construction budget. So we could use this money in that budget at this point, and then would need to have the Council reappropriate that $17- or $18,000 in next
year’s budget, otherwise we would be short of construction money, and we plan on starting construction in August or September. I’ll let Lila kind of explain the panels.
(Most of Ms. Hill’s testimony was inaudible as it wasn’t captured in the microphone.)
Hill: One of the difference in price is because we really didn’t know what we’d end up with at that time. No one had given us any instructions and the design – more space than what
we had originally planned for. These are three of the panels that are set the way they would go. This is (inaudible) center on the east side. These other two would probably go on
the east side. The other three panels that would go on the other side of the – in the corner of the plaza, would be types of early photos of Meridian. Some of them are not that early.
There’s some pictures taken of Meridian looking toward Boise. At this time, before the (inaudible) opened up. Now, I’m going to pass this one down (inaudible) National Park Services.
Now, this is kind of (inaudible), but they will be invisibly mounted by the (inaudible) bolts going through or anything like that. There are a total of 44 pictures. The verbiage is
not on these (inaudible) 1926 that says they are (inaudible). So there are a few technicalities like that to work out. With the
continuing construction of the plaza, (inaudible) more additional, update (inaudible). Two large panoramic pictures of the very early (inaudible). But we feel like (inaudible) big
discussions about because they face each other on the corner, but they’re not the same size how we handle this. One of the (inaudible) close to the (inaudible) all these kinds of things
– the one that (inaudible) of 1916 Democratic rally in Meridian and barbecue. I think knowing the number of Democrats that have always been in Meridian, I think the Republicans came
in mass (inaudible). So, anyway, this is what they will do. There’s somebody that says this map (inaudible). They will (inaudible) more this color than – pictures be in brown tone.
Corrie: Lila, are these behind some kind of a glass or plexi-glass?
Bird: Give him that panel right there.
Corrie: The only thing I was wondering is how scratchable is that?
Hill: It won’t scratch.
Corrie: Maybe with a screwdriver or something like that?
Bird: You’d have to really gouge it.
Hill: It would do that on stone (inaudible). There’s not much you can do. One of the reasons to have the company put it on is (inaudible) they put it on, it’s not (inaudible).
Corrie: Good.
Hill: (inaudible) do it, they drop it (inaudible). I carried this in the backseat of the car for three weeks upside down and the buckles on the car seat. (inaudible)
Corrie: Convinced me. Mr. Bird.
Bird: I had met with them one time down there, and I asked him the same thing. I said, you know, I can get some polycarbonite put on there, and he said no. This stuff – (inaudible).
I think this is nice.
Hill: (inaudible) background.
Bird: Look nice.
deWeerd: That looks very nice.
Corrie: Any other comments, questions? I’ll take your request –
Hill: (inaudible)
Corrie: I saw that first picture with all those people, and I thought that must be the whole town of Meridian that came out and got their picture taken.
Bird: That was done in 1965.
Hill: If you look at it closely (inaudible) but this is the old Methodist Church (inaudible) present Methodist Church. This house is still standing, and this house is the house that’s
catty-corner from the Family Life Center of the Methodist Church. In this case, you all (inaudible). This is where the Police Department is. This is the old (inaudible). This is
the Murry’s Electronics Building, and this is the cleaner’s building.
Corrie: Okay. Now I know where I’m at.
Anderson: Lila, would there be some kind of captions that you’d put under each one so that they’d know what the –
Bird: I think each one of them will have a caption under them, won’t they?
Hill: This is the (inaudible) filling station that replaced it. This is (inaudible) the whole section of Generations Plaza. (inaudible) approximately where the Fire Department is
now.
Bird: Mr. Mayor, I’d like to publicly thank Terry and Lila for all the time. They have spent weeks, every week, one day a week at least, down at (inaudible) getting pictures and everything.
Hill: We actually started on this a year ago. Historical Society picture collection has been torn up for a year.
deWeerd: I think Tom mentioned over 100 hours?
Hill: I have no idea how much time we spent into it. Mary McPherson keeps saying when are we going to get the pictures back? But we took a lot more in than we – simply because we
didn’t know which ones.
deWeerd: Thank you.
Bird: But they have done a great job. Thanks, Lila.
Kuntz: So there will be some direction given on this project?
Bird: Yes. We can’t do it now.
Kuntz: The second item, you should have a memo dated June 16th regarding to 2000 Capital Outlay for Storey Park Irrigation System. I’m not sure if it’s totally fair to ask the questions
that I’ve asked in this memo before you’ve seen the budget figures for next year. But when this project came to you as being underfunded, there were some instructions given that if
we had viable projects, to use them on this year to do so with the possibility of the additional funds being budgeted or the total project being funded next year. The staff has (inaudible)
Storey Park Irrigation system as a number one project for next year because of the cost savings that we’ll get from it. Employee-wise and maintenance-wise. So I want to make sure that
before we go out and spend any of that that we would have the $155,000 secured for the irrigation system. If not, then to carry that $70,000 over to help pay for that $155,000 if that’s
the wish of the Council then. That’s what we would like to do.
Corrie: Any questions of Tom?
Bird: I have none.
Corrie: Okay.
Kuntz: Thank you.
Corrie: Okay. Let’s – anything on the Consent Agenda that we need to talk about?
Bird: All the property Development Agreements signed and taken care of?
Corrie: We don’t have Touchmark’s yet?
Berg: Mr. Mayor, members of the Council, we do not have Touchmark’s Development Agreement signed that I’ve seen. I’m sure if we did, we’d have the Ordinance on the agenda. But we
were waiting and waiting for it, and they were supposed to have it to us, but we never did receive it.
Bird: Everything in line with Bear Creek? Yes, there’s an Ordinance.
Berg: Yes, Bear Creek is signed by the developer ready to go and we have the Ordinance on the regular agenda. We forgot to put that on the Consent Agenda. That needs to be added.
Corrie: That would be Q?
Berg: Yes, it just slipped out of the Consent Agenda.
Corrie: That’s Bevers appeal?
Item D. Tabled June 6, 2000: Findings of Facts and Conclusions of Law: AZ 00-006 Request for annexation and zoning of 12.73 acres from R-T to L-O and R-15 zones by Vicki Welker
/ Gold River Companies, Inc., for proposed Valeri Heights Subdivision – northeast corner of Pine Avenue and Ten Mile Road:
Item E. Tabled June 6, 2000: Findings of Facts and Conclusions of Law: PP 00-005 Request for Preliminary Plat approval for proposed Valeri Heights Subdivision with 10 building lots
and 2 other lots on 12.73 acres in proposed L-O and R-15 zones by Vicki Welker / Gold River Companies, Inc. – northeast corner of Pine Avenue and Ten Mile Road:
Item F. Tabled June 6, 2000: Findings of Facts and Conclusions of Law: CUP 00-014 Request for Conditional Use Permit for proposed Valeri Heights Subdivision for a 128-unit apartment
complex, townhouses and office on 12.73 acres in proposed L-O and R-15 zones by Vicki Welker / Gold River Companies, Inc. – northeast corner of Pine Avenue and Ten Mile Road:
Bird: Mr. Mayor. The last one on June 6th, Mr. Anderson had requested that we table the Valeri Heights until they had a neighborhood meeting. I can’t do anything regarding that, but
would he like to do something on those three requests?
Anderson: Mr. Mayor, I’m not sure how to approach that. Can I ask legal counsel what my options are?
Corrie: You certainly may.
Nichols: Councilman Bird, Mayor, members of the Council, if I recall correctly, what we were waiting on was a neighborhood meeting with the developer to see if some of the issues and
objections that were voiced at the public hearing could be overcome, changes perhaps made in the development that would meet those objections.
Anderson: So how do we hear the results of that meeting? Or can we?
Nichols: I would say that it would be the Mayor’s office or staff as administration could receive a communication with regard to the outcome of that meeting, and then the out – if
I recall correctly, what we looked at was if they had a meeting and they resolved the issues and if you wanted to reconsider the issue, then a Council member who voted with the majority
would have to move to reconsider then the Council would have to approve the motion, and then to receive new information for changes in the design, we would have to open up a public
hearing so that information could be received. Perhaps Mr. Berg can correct me, but I think that’s the approach that we would need to take.
Anderson: So we should remove this from the Consent Agenda if we’re going to do anything on it.
Nichols: Correct.
Anderson: One more question, then, I guess is as far as hearing what the outcome of that meeting was, if it’s removed from the Consent Agenda and if I rescinded my vote in the majority,
then we could hear new information. Has it been noticed, then as a public hearing? How would the people who attended that meeting be able to let us know what the outcome of that was?
Nichols: We would have to, Councilman Anderson, Mayor, members of the Council, schedule a public hearing with posting and the notices and publication in the newspaper all over again
at a date in the future as far as to get the specifics. I think you could receive the information as to whether or not they have it worked out without getting the details so that you
would know whether to move to reconsider. It’s just that you could get the details, but the fact of the matter is you couldn’t use them in any decision you might make. So you’d have
to have the hearing anyway. You might as well get the information once as opposed to twice.
Corrie: Did that answer your question?
Anderson: With that being the case, Mr. Mayor, I would request that we take Items D, E and F off the Consent Agenda and put them on the Regular Agenda.
Bird: Where are you going to move it to, Mayor?
Corrie: One-A.
Bird: One-A.
Corrie: What are you going to do with A? Just table it again?
Bird: We have to table that, don’t we, to the 5th?
Corrie: All right.
deWeerd: So would that be 1a, b and c?
Corrie: Yeah, if you could do it all at one time.
Item 4. Public Hearing: CUP 00-026 Request for a Conditional Use Permit by Tara L. Gorton for a small child care center for 12 and over children currently in an R-8 zone – 420 East
Broadway Avenue:
Item 6. Continued public hearing from June 6, 2000: CUP 00-006 Request for Conditional Use Permit for existing car dealership (2 buildings) on front four acres and proposed 72,000
s.f. Fairview Mini-Storage on the back four acres – 1005 East Fairview Avenue:
deWeerd: Mr. Mayor, on the Regular Agenda, we would, on Item 4 and 6, the applicants have requested to withdraw their applications. Four and six.
Corrie: Okay.
Item 7. Continued public hearing from June 6, 2000: AZ 00-008 Request for annexation and zoning of 23.6 acres for proposed residential and commercial zones from AP (County zone) to
C-G, C-N, R-15 and R-8, for proposed Teare Terrace by Zambezi Group – SE ¼, SW ¼, Section 6, T3N, R1E:
Item 8. Continued public hearing from June 6, 2000: PP 00-008 Request for Preliminary Plat approval of 24.89 acres with 5 lots in R-8, 1 lot in R-15 and 7 lots in C-G zones for proposed
Teare Terrace by Zambezi Group – SE ¼, SW ¼, Section 6, T3N, R1E:
deWeerd: Then I had a question on No. 7 and 8. At our last meeting, we tabled or continued this because we had a letter from the land owner asking that the application be withdrawn.
But then the applicant who was not the land owner did not request that. So have we – do we know where we’re at with that application?
Corrie: Mr. Clerk.
Berg: Mr. Mayor, Council, I was looking through to see if we had documentation, and I left the project file in my office. I was going to get them between meetings. What I was instructed
to do was to notify the people that were in attendance to the meeting that we presume that the hearing would have been closed because the owner’s request to withdraw, notify them that
there was going to be a public hearing tonight. We did send out first-class mailings for that. I just don’t have that information at hand to document. I haven’t received any other
information in my office for these two projects.
Corrie: Do we have in hand a request by the owner that they are refusing to request annexation and preliminary plat? Do we have it in hand?
Berg: Mr. Mayor, City Council, we had that at our last meeting that was a letter from the owner withdrawing the application. I don’t have that in my file with me, but I can get it
real quickly. That led to the discussion that the applicant didn’t, but the owner of the property had withdrawn.
Corrie: Okay. Have we gotten anything from the owner of the property saying anything different than that?
Berg: Not that I’m aware of. We haven’t received any other information.
Nichols: Mr. Mayor, members of the Council, I suggest you leave it on the agenda and you just ask the applicant “Do you have anything in writing that rescinds this revocation of consent
to annexation?” If you don’t, I would either table the hearing further or continue the hearing or – there’s no sense in going forward with the hearing because at this point all we have
in record is the withdrawal of consent. Therefore, the necessary conditions is not going to be overcome.
Corrie: Thank you. Shari, Gary, do you have anything that you need to enlighten us on or carry over?
Item 1. Ordinance No. 876: RZ 00-002 Request for rezone of 76.24 acres from I-L to R-4 for all phases of Crossroads Subdivision – ¼ mile south of Fairview Avenue on the east side
of Eagle Road:
Stiles: Mr. Mayor and Council, I just had a couple of – this is actually on an Ordinance on No. 1, Page 1. It says the owner has made a written request and the City of Meridian was
the one that made that request.
Corrie: On Item 1?
Stiles: Yes. The Ordinance of the rezone for the Crossroads Subdivision. I guess my other comments would be during the public hearings. Just some clarifications on Planning and Zoning’s
recommendations.
Item 18. Ada County Development Services 00-10PDR / 00-05 ZC – Preliminary Plat for Edinburgh Subdivision – 53 lots and 5 other lots on 17.76 acres by Steve Smith – ½ mile east of Eagle
Road on McMillan Road:
McCandless: Mr. Mayor, would you explain to me No. 18 on the Regular Agenda? Is it Ada County Development Services? Preliminary plat for Edinburgh Subdivision.
Corrie: Shari, would you do that for me? That was one of my questions, too.
Stiles: Mr. Mayor and Council, when that project was initially proposed was the motion that was made was based on skipping two sewer boundaries to serve the development. They have
since gone to Ada County and requested a down-scaled version of the plat that would be, I think, around 56 lots, 53 of which would be single-family homes. They ask for a reconsideration,
and it’s not really a reconsideration now because Ada County is considering it a new project because it’s not the entire 40 acres. It’s only about 17 acres. I don't know what’s changed
your mind, but that’s what they’re asking for. I think that they – what I think is what they felt is that Council might have considered it if it weren’t the entire 40 acres, but I don't
think that they realize that wasn’t the decision that was made; didn’t have anything to do with only being able to physically take the sewage from part of the development. So it’s a
reconsideration. It’s a different project because it is not the entire 40 acres, but I don’t know if they have any other information that would make any decision differently than you
already have.
Corrie: So this is 138 lots on 40 acres; that’s wrong?
Stiles: Right. It should be the 56 or so on 17-some acres.
Corrie: And they’re going through Ada County Development Services now?
Stiles: Yes.
Corrie: Rather than us?
Stiles: They’d have to go through Ada County to be approved, but –
McCandless: Isn’t that what they brought before us before?
Bird: No.
McCandless: Only developing 52 or whatever it was?
Stiles: They proposed that, I think, when they talked to you. I know that the Public Works Department stated that physically they couldn’t handle more than the 52, so they came back
in showing not the entire plat, and they’re only showing those lots. I don’t really know what the difference is. Do you have any –
McCandless: I guess I don’t see any difference.
Stiles: I don’t either, personally. We put it back on the agenda because they feel it’s a new project, a different project that needs to be acted on.
McCandless: Thank you, Shari.
Corrie: Anything else, Council?
Bird: I have none.
Corrie: All right. Why don’t we adjourn and start the meeting in about five minutes, then.
Bird: So moved.
deWeerd: Second.
Corrie: Motion made and seconded to adjourn the preliminary session; all those in favor say aye.
MOTION CARRIED: ALL AYES
MEETING ADJOURNED AT 7:23 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
ROBERT D. CORRIE, MAYOR
WILLIAM G. BERG, JR., CITY CLERK&