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HomeMy WebLinkAbout2000 07-18 PreMeridian City Pre-Council Meeting July 18, 2000 The Special City Pre-Council meeting was called to order at 6:30 p.m. on Tuesday, July 18, 2000, by Mayor Robert D. Corrie. Members Present: Robert Corrie, Keith Bird, Cherie McCandless, Ron Anderson, Tammy deWeerd. Others Present: Bill Gordon, Gary Smith, Shari Stiles, Bill Nichols, Will Berg Corrie: Okay, I’ll open the meeting for Pre-Council agenda for July 18, 2000, at 6:30 p.m. First we’ll have roll-call. Council, you have the Consent Agenda in front of you and also any questions you might want to ask staff, so you may do so at this point. Item I. Findings of Facts and Conclusions of Law: CUP 00-032 Request for Conditional Use Permit for 6.36 acres for a proposed Park-and-Ride lot for 100 vehicles by Ada County Highway District currently in a C-G zone – southwest corner of Meridian Road and northeast corner of Overland Road: Bird: Mr. Mayor, before going into that, Item I on that Park and Ride for ACHD, I’d like to pull that and put it as an agenda because I’d like to discuss it. Acting in your place last week I didn’t get to talk like I like to talk, so I would like to pull that off if it is okay with the rest of the Council and the Mayor. Put it to 1I. I take it all this paper work for all the other Consent Agenda is in our hands. What is the resolution on the number on the amendment, the personal policy? Berg: Mr. Mayor, members of Council, it’ll be Resolution 331 if you approve it as such. Corrie: Item G, is that suppose to be taken out? Is it not suppose to be in this one? Edinburgh Subdivision, is that correct? Bird: There was another one, Mr. Mayor, what was that? Nichols: Mayor, members of the Council, as I understand it, one of the issues was when they were going to have something presented to the Ada County Development Services. They had some sort of deadline, which I think was last week and they wanted some evidence as to what the Council’s motion was at the last meeting was with regard to the language in those findings. So these are the revised findings that the Council directed us to have at the last meeting. These are the ones with the amendments. So I believe that they are properly on the Consent Agenda. Corrie: Okay, G stays in. Nichols: Mr. Mayor, members of the Council, items E and F we received a request for reconsideration from the applicant on that and my recommendation is that you reconsider it because of the question with regard of fulfilling the statutory requirement that we tell an applicant if it’s denied what they would have to do in order to get approval. I just want to make sure that’s clear if the Council continues its denial that we make it specific what they would have to do to obtain approval to satisfy that statutory requirement and so if you move to reconsider it, it would have to be a motion by someone that voted with the majority on that denial, and also it would then need to be set for public hearing to receive additional information with regard to this particular annexation zoning and preliminary fire request. They have some additional information to present to the Council with regard to the Parks issue, whether or not it makes any difference to the Council, I don’t pre-suppose that, but that seemed to be the central issue with regard to the denial. They wanted to have an opportunity to present additional information, as well as getting that statutory requirement met. Berg: Mayor, members of the Council, to do that, it needs to be pulled from the Consent Agenda, put on the regular agenda and then there would have to be a motion to reconsider which is approved and then there would need to be a motion to re open the public hearing and set a future hearing date before the Council. Bird: Mr. Mayor, is there anything that any of the others, the Beer License and everything okay I take it, the change of the Beer License. Chief, I see has signed off. Berg: Mr. Mayor, Councilman Bird, that’s correct. Everything on the transfer was okay. Bird: Shari, do you have anything to jump up and bite us on any of these? Stiles: Did you take E and F off the Consent Agenda? Bird: We put that to the regular agenda. Stiles: Okay. I’m not sure that you can do this , but I would ask that you would move items 17 and 18 of the regular agenda to the Consent Agenda. Bird: Items 17 and 18? Stiles: There final Plats for Woodhaven and Heron Brook we’ve received responses from the applicant and they don’t have items of disagreement on either one of them. We can’t do that? Nichols: Mr. Mayor, members of the Council, I’m reluctant to say we should move it to Consent Agenda when those famous seven words “we’ve never done it that way before” raise its ugly head. Without looking at it and thinking about it, I’d just as soon leave it on there. Final Plats usually don’t take up more than a couple, three minutes anyway. Stiles: It’s just that the applicant’s representative is going to have to sit through all this other stuff before they get to something that they’ve already –would it be possible to maybe move them up? Bird: That’s the Mayor’s problem. Corrie: Why would we want to move them up? Stiles: Well, just to save them from sitting through the whole thing. I don’t know if there’s any - the agenda has to be this way or if it’s just because that’s the way it’s always been or – Corrie: No, that’s not the way it has always been, it’s just that the way it came out this time. Stiles: It would be nice if we could move the items that are not contested and are not going to take hours. Corrie: Are they going to be here at 7:30? Stiles: I’m not sure. Corrie: I suppose we can ask if the Council has any objection. we can ask them if there here, if there not here , they’ll sit and wait, I guess. We get into a big, long discussion on these I’ll – Stiles: And then – Corrie: I’ll ring your neck. Stiles: And then we have the issue on Valeri Heights where apparently the property has not been posted, the property itself, so, do we need to bring that up now or wait? Corrie: It’s in a public area and it wasn’t posted? Berg: Mr. Mayor, members of the Council, as I understand it the notice got published in the newspaper, but the property was not posted with the notice of the hearing and the applicant is aware of this problem with the notice. My opinion is that the hearing should be rescheduled so that all the procedural requirements are met. The applicant called and asked if the hearing could be open tonight and testimony taken from people that show up because they saw it in the newspaper or heard about it or whatever. I’m reluctant to allow that to happen for a couple reasons, one is, we could have cumulative testimony in both this hearing and the next one. You may have issues raised tonight, that somebody that wasn’t here that’s here at the second one would want to address and therefore don’t have an opportunity to address, it all ought to be done at the same time. Corrie: I had one call me today and say they didn’t see it posted anywhere, they wanted to know what they could do and I said, well , we’ll bring it up and see what happens. Does the Council have any objection to what the attorney (inaudible). Make sure they post it on the property as well and then take it up at that time. I don’t want to get into a legal hassle here- Bird: It’s our ordinances that states all this stuff- Corrie: I think it’s a State statute, we can’t do it. Bird: So, you want to table those three until August 1st? Corrie: The 15th of August. Stiles: We have to put that in the paper again too? Berg: Mr. Mayor, members of the Council, just to follow up on the Consent Agenda, we do have the signed Development Agreement on Item O, so everything is in place there. Item N, The Resolution, I hope you got the latest one that Pauline looked over and she agrees with that one, so that one should be in for the approval. We had sent one with the packet, but then Pauline had reviewed one and that’s the one I had on 5 o’clock p. m., that’s the one that she reviewed and agreed with, and so those were in your packets, so if there’s any other questions on the Consent ones, I think everything is in order. Corrie: If we could still go through on Item 9, we don’t have the breakdown from your office, I guess, can we still do that? Bird: (inaudible) for the annexation stuff, I could not find anything. Berg: Mayor, Members of the Council, I have no explanation for what’s gone on in that, I just found out about that this afternoon and I’ve got to track down what happened on that one. I think it’s difficult to have a public hearing on it without the recommendations. You could have a hearing on it without the recommendations and then just continue the hearing to the next meeting, have the recommendations by that time. Somebody has some additional input, take it and finish it up at that point, but unless you’ve got the recommendations you can’t make a decision. Corrie: I read through them and I was-it’s, it’s pretty difficult, I mean I’d hate to be your office and try and do all that stuff anyway. Berg: Well, my apologies to Mayor and Council. I should have checked the Agenda against what we had supplied and missed this one. My recommendation would be that you continue the public hearing on all three, we get the recommendations, that way any testimony received is in light of those recommendations. Bird: So we would not enact upon any of them? Berg: I would recommend that you not, yes. Corrie: Do we still take testimony if anybody has any and then do-or not? Berg: I mean you could, technically you could if all the public notice requirements are met, but then you’re going to need to continue the hearing until after the recommendations are there. Corrie: Might as well just do it in the next meeting as a continuation of public hearing and not have anybody here. Berg: Just for further clarification, Mayor, Members of the Council, I believe we have the recommendations on 10 and 11, we just don’t have the ones on 9, and I can’t explain it. Corrie: And that’s the annexation. Anything else that Council has any questions on? Anderson: Mr. Mayor, I have one, I’m still trying to get organized here, but on that sign, Conditional Use Permit for the Chevron sign and McDonald’s on the Consent Agenda, Item L, when I was reading the findings of facts on that and I excluded myself from that decision but it read something about that part of the sign could run ‘til the hours of operation. One was starting at 6 in the morning and one was starting at 5 which made no sense to me, they were on the same poles sticking up in the air. Is one brighter than the other or what’s the deal on that one? Stiles: That’s there testimony- Corrie: Chevron 11 p.m. to 5 a.m. and McDonald’s 11 p.m. to 6 a. m. Is there a way of switching them or something or- Stiles: What, making them both to just 6 to 11? Bird: 11 to 5? Corrie: Whatever you make them, it’s going to go off and on at the same time. Bird: I agree with Ron that he went from 11 to 5 why can’t both of them go 11 to 5? Corrie: It makes no difference to me, but I would think that half the sign not going to switch on at one hour(inaudible) Bird: That is what was- Cherie: My motion to pull 1L. Anderson: My other question was on that Item K, and I guess it’s a question for Kenny was there was still one item and that was the 20 ft. access road and we had instructed him to get with the Fire Department and Fire Marshal and work out what the minimum would be, I think they were asking for 12 ft. and we had heard that the Fire Department wanted 20, so was that issue ever worked out? Bowers: Councilman Bird, Mayor Corrie, and City Council members, Ron Anderson, no, there has not been anything talked, brought to our attention on that from the night Shari did. Corrie: So what are we (inaudible) Anderson: So we’re approving the findings tonight, we need to know what we are going to do. Corrie: If we approve the findings, it’s going to be that. Bird: I thought we were just going to work it out with the Fire Department. Corrie: What No. is it? Anderson: It’s K, and I think it’s 1.14. I don’t see where it is resolved in there. All it says is that it’s 13.5 in the and the City Ordinance requires 25 foot and that it should be clearly marked and it says, however, it is unlikely it would provide enough room for a large truck in any drive isle less than 25 feet must be clearly posted as one way. Fire Marshal typically requires a minimum of 20 foot of fire access. So, it doesn’t say in there that that has to be resolved with the Fire Marshal, it just simply states the problem that we still have. Bird: It says, the proposed drive isle is subject to Fire Department approval. Anderson: Is that sufficient enough then that they have to get that approved through the Fire Marshall? Berg: Councilman Anderson, members of the Council, when this was brought up I think that was the final conclusion was that if the Fire Department does not approve the width of the drive isle this doesn’t get an occupancy permit, so they have to have that issue resolved, really, before they start construction or we’re not assured of an occupancy permit. Anderson: Okay, if we’re covered, then I’m happy with it. Corrie: The folks that just came in, are you here on the public hearing Timber view Subdivision or Valeri Heights, either one of those? Okay, ‘cause those are going to be tabled. I didn’t want you to sit here thinking you have to wait all this time and then we’re going to send you home about an hour after you’ve been sitting here with us, so, not that you don’t like our company or we don’t like yours, but, I hate to have you sit there and then be disappointed. Thank you. Bird: Yes, we’re moving L, E, F and I off the map. Corrie: Does anyone have anything else have to go over? Any other questions? Stiles: Just a note on 10, 11 and 12. Timber View has been renamed Observation Point and it gets kind of confusing if you’re reading the findings on Observation Point and seeing Timber View, so that’s just clarification. Bird: Ron, did you want L pulled, that Chevron one? Anderson: Yes, we want it, so we can make it all the same date, same time. So, that would be 1L, 1I and 1E and F. Bird: Yes. Corrie: We can go ahead and take the treasurer’s report if she’s here. Cunningham: Mayor and Council, Janice had a conflicting engagement so I’ll be presenting. So you should have received two packets from accounting. They’re basically the same reports you get each month. The first one is your investment summary and it’s the smaller packet and on the front page, really the only thing I wanted to point out was, I believe she brought up the fact that we were going to move $750,000 out of general fund investments into the general fund checking. That was done in the month of June. And then, the other packet is your expenditure report, your revenue expenditure report and the first three pages are your summaries for a general fund, the services fund and then enterprise fund. The next forty pages is your department detail. Does anybody have any questions? That’s basically it, it’s just the main format you’ve seen month to month. Corrie: Council, any questions? Anderson: I don’t have a question, I guess just a request and I don’t know if it’s possible, but if those could come out typically on Friday when we get the Council packets so that we might have a chance to look at ‘em, I mean, it’s kind of hard to throw a document that thick in front of you the night of your Council meeting while you’re still trying to organize all the other stuff that’s been thrown in your box, but, then to have questions , we don’t have a chance to look at it. It’s not likely we’re going to have questions at that point other than- Cunningham: I agree Ron. The only problem is, like, Friday was our actual check run, so (inaudible) there’s no way I can process reports until those checks have been processed and posted in, then I’ve got to go through, look at accounts, see if there’s anything that was miscoded that needs moved around. We really need a day after check run in order to get that done, and then I took yesterday off, so that’s the problem we have. Stiles: And, you run checks on the 15th. Cunningham: On the 15th, and then usually your meeting is the following Tuesday, so that’s the problem we get into. Well, maybe we ought to approve the report or something, 1st of the month or something so they have a couple weeks to digest it. Cunningham: I presume that on the 18th, or the 1st meeting after the 15th and then you approve it on the following meeting. Stiles: Yes, if you could present it still on – Cunningham: Yes, we just pass it out on that meeting after the 15th and then Janice can be here for questions the following meeting. You only need one report then. Cunningham: That’s a good idea. Ok, we’ll start that for the month of July? Bird: Mr. Mayor, can we discuss this new logo? Corrie: I think Art, I see Art and his lovely wife and other people here and your daughter. Hello there, yes. For anybody who is wanting to testify in the public hearing for the Valeri Heights that wasn’t posted on the property, so we are postponing that until the 15th of August, ‘cause it wasn’t posted correctly on the property. So, if anyone is here for the public hearing on the Timber Valley Subdivision, also know as the Observation is also going to be postponed until the 1st of August, because we don’t have all the findings. Sorry you came out with all this rain, but I didn’t want you to sit here and be waiting through all that and then find out we’re not going to do it. We will have the Valeri Heights hearing on the 15th of August, it’ll be re-posted and everything else so , you can-I’d love to see you here anyway, but wouldn’t want you to sit-okay. I believe we have some things that maybe the Council would like to discuss on the –Councilwoman deWeerd has on this so-Tammy, I’ll let you- deWeerd: Here we have some preliminary drawings on some options for a city fill. The first drawing you have is , and the type, if someone didn’t like the type it can change and when they bring this back with some feedback from you from this meeting they’ll give some color options as well. Right now we have kind of an olive green and a red which I wouldn’t suggest to go with, it would be to difficult to reproduce. I think we all recognize the building there on the corner of Idaho and East 1st and the Clock Tower from Generations Plaza. The grain signifies the agricultural paths that Meridian has and I believe when the vision group submitted there report to a Council a year ago they changed it from the hub of the Treasure Valley to the center of the Treasure Valley, so there keeping the slogan of the city. The second one is actually the one that we were kind of leaning toward with some changes, the changes-yes, the second one is the one with the three different drawings on it. The middle drawing would be taken out and the drawing under the M would also be taken out and placed with keeping the water tower in there, softened by some trees in front of it with a park bench and a path would run in front of the bench, it would run into the line underneath the center of the Treasure Valley so that path would kind of disappear into the logo or the line underneath the logo. Are you following me? Yes, you’ll get that, but what will happen is we’ll put a grouping of trees maybe two or three with the water tower behind the trees, but it will still have the shape of the water tower. The trees will just kind of soften the base of that, and then a bench with a park path kind of running into the flow of this logo solid line. Again, we keep the grain to signify our agricultural past and a lot of this is explained in your next sheet on what some of these different things represent, important aspects of Meridian. What follows are a couple of the other suggestions that they had come up with as far as the logo. You have the one with Meridian Progressive Traditional Community as well as in the last page which is your City of Meridian. Corrie: It shows that it’s Meridian Idaho? Every time I go to Washington D. C. or Seattle they - Meridian Mississippi or Meridian - somewhere, they want to know where Meridian is and I tell them it is in Idaho. Is there any way we could-I mean that’s a suggestion, I get an awful lot of - I don’t tell them I’m not from Meridian Mississippi or Meridian (inaudible). Bird: That is a good point. deWeerd: That is an excellent point. Do you have any positive comments that I could bring back to the graphic designers on this? Anderson: Would this be in a pin form like the (inaudible)other things in it? deWeerd: The thought was for using it on shirts or perhaps police car doors or fire trucks and that kind of thing, is you could take this out, do an outline of this and this is where your department that it was for to go, so if it was for the Park’s Department, say Park’s Department right up here, so this would then lead you into the department that if-You would keep the integrity of the Meridian and this down here, it would just lean into your department name. Anderson: Tammy, are you totally ignoring the dairy that Meridian has always been known for? deWeerd: I’m not ignoring anything(inaudible) Anderson: Not you, but I mean the committee. deWeerd: It was felt that this symbolism of the grain embrace the agricultural and dairy. I don’t know, if you can figure out where to put a cow in here. It was kind of discussed in the area where it says since 1893, a couple of suggestions have been made. One would be that you could use that shape to highlight since 1893 in the shape of a milk can. One of the old fashioned ones like the one we had out in the corridor. Another suggestion was to use the outline of checkered flags to symbolize the speedway, in that same logo area. I can have them draw up a couple of those concepts. and when they make there official presentation they can run the different ideas by you and see which one is — (inaudible) just the thought because we’ve been known for dairy for so long that - I imagine you and I would support the milk can and Ron and Keith would have the checkered flags and the Mayor can break the tie. Anderson: Why couldn’t you do both? deWeerd: Because you really don’t want it to get to busy. You lose the integrity. I think it will be easier to visualize once you have a couple of the concepts in front of you and then we can see what (inaudible) most durable and reproducible. Corrie: Anything else before the Council (inaudible)- deWeerd: Mr. Mayor. Corrie: Miss deWeerd. deWeerd: Did the city attorney have some discussion on ordinances that we needed to be looking at for next meeting? Nichols: I believe , Mayor, members of the Council, you have those draft ordinances and I intended to do that at the beginning of the workshop on the 25th, 24th or 25th, either a Monday or Tuesday. I’ll be ready, you just tell me what day it is and we’ll do it right at the beginning, have it done in site of ten, fifteen minutes. Bird: Mr. Mayor, I make a motion that we adjourn until 7:30 then. I’ll second. Corrie: Motion made and seconded. All in favor say aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:20 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ROBERT D. CORRIE, MAYOR WILLIAM G. BERG, JR., CITY CLERK