HomeMy WebLinkAbout2000 01-04MERIDIAN CITY COUNCIL MEETING JANUARY 4, 2000
The regular meeting of the Meridian City Council was called to order at 7:35 p.m. on January 4, 2000, by Mayor Robert Corrie.
MEMBERS PRESENT: ROBERT CORRIE, RON ANDERSON, CHARLIE ROUNTREE, GLENN BENTLEY, KEITH BIRD
OTHERS PRESENT: BILL GIGRAY, WILL BERG, SHARI STILES, GARY SMITH, BILL GORDON, KENNY BOWERS
Corrie: I’ll open the Meridian City Council meeting January 4, 2000, 7:35 p.m. First we’ll have roll-call. Okay. Thank you. I want to welcome everybody here tonight. It’s nice
to have you here. I wish it were full like this every meeting we have. When we have a real controversy, we always have a full one and then others we don’t. Thank you for being here
this evening. Council, we have the Consent Agenda A through H. What is the pleasure of Council on the Consent Agenda?
ITEM A. Approve minutes of November 3, 1999, Special Pre-Council Meeting:
ITEM B. Approve minutes of December 7, 1999, City Council Meeting:
ITEM C. Approve minutes of December 21, 1999, Special Pre-Council Meeting:
ITEM D. Approve minutes of December 21, 1999 City Council Meeting:
ITEM E. Order of Decision: Appeal of Planning and Zoning Administrator’s denial of sign permit by Meridian Library:
ITEM F. New Beer and Liquor License for Morgan W. Richards, Jr., for Fiesta Guadalajara Lounge:
ITEM G. Findings of Fact and Conclusions of Law: Request for annexation and zoning of 150.79 acres of land for R-4 zoning By Bear Creek, LLC – east of Stoddard Road & south of Overland:
ITEM H. Findings of Fact And Conclusions of Law: Request for preliminary plat for proposed Bear Creek Subdivision of 326 single-family dwelling lots by Bear Creek, LLC – east of Stoddard
Road & south of Overland:
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I believe we need to pull Items G and H and extend them to 1/18/2000, then I would move we approve Items A, B, C, D, E and F on our Consent Agenda.
Rountree: Second.
Corrie: Okay. Motion’s made and seconded that we pull Items G and H and place them on the 1/18/2000 meeting and approve A, B, C, D, E and F. Any further discussion? Okay. Roll-call
vote; Mr. Anderson.
Anderson: Aye.
Corrie: Mr. Rountree.
Rountree: Aye.
Corrie: Mr. Bentley.
Bentley: Aye.
Corrie: Mr. Bird.
Bird: Aye.
MOTION CARRIED: ALL AYES
ITEM 1. Tabled 11/16/99: Findings of Fact and Conclusions of Law: Request for rezone of 7.265 acres for Creekside Arbour Phase II from R-8 to R-15 by William & Lucile Leavell – end
of 5th, north of Creekside Arbour Phase and south of Fairview:
Corrie: I’ll open the Regular Agenda for old business. Item 1 is tabled from 11/16/99, Findings of Facts and Conclusions of Law, request for rezone of 7.265 acres for Creekside Arbour
Phase II from R-8 to R-15 by William and Lucile Leavell, end of 5th, north of Creekside Arbour Phase and south of Fairview. Discussion from Council?
Rountree: I have none.
Bird: I have none.
Corrie: Okay. Then I’ll entertain a motion on Item 1, Findings of Facts and Conclusions of Law.
Rountree: Mr. Mayor.
Corrie: Mr. Rountree.
Rountree: I move that we pass the Findings of Facts and Conclusions of Law and Decision of Order for rezoning of 7.265 acres of the Creekside Arbour Phase II with the elimination of
Item 2.13 on Page 20 of the Decision of Order.
Bird: Second.
Corrie: Okay. Motion’s been made by Mr. Rountree, seconded by Mr. Bird to approve the Findings of Facts and Conclusions of Law on the rezone of 7.265 acres for Creekside Arbour Phase
II from R-8 to R-15 with the elimination of Item 2.13 on Page 20. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Rountree: Roll-call.
Corrie: You want to have a roll-call? All right. Let’s go back and have a roll-call then. Roll-call vote on Item 1, back to that one; Mr. Anderson.
Anderson: Aye.
Corrie: Mr. Rountree.
Rountree: Aye.
Corrie: Mr. Bentley.
Bentley: Aye.
Corrie: Mr. Bird.
Bird: Aye.
MOTION CARRIED: ALL AYES
ITEM 2. Tabled 11/16/99: Findings of Fact and Conclusions of Law: Request for conditional use permit to construct 16 four-plexes with pool and clubhouse for use by Phase I & II (proposed
Creekside Arbour Phase II) by William & Lucile Leavell:
Corrie: Item 2 is tabled from 11/16/99 is the Findings of Facts and Conclusions
of Law. This is a request for conditional use permit to construct 16 four-plexes with pool and clubhouse by use of Phase I and II, proposed Creekside Arbour Phase II. Any discussion
on Item 2, Findings of Facts?
Bird: I have none.
Rountree: None.
Corrie: Hearing none, I’ll entertain a motion on Item 2 for the Findings of Facts and Conclusions of Law.
Bentley: Mr. Mayor.
Corrie: Mr. Bentley.
Bentley: I move we approve the Findings of Facts and Conclusions of Law for conditional use permit for 16 four-plexes and a pool by William Leavell.
Bird: Second.
Corrie: Motion made by Mr. Bentley, seconded by Mr. Bird to approve Item No. 2, the Findings of Facts and Conclusions of Law. Any further discussion? Hearing none, roll-call vote;
Mr. Anderson.
Anderson: Aye.
Corrie: Mr. Bird.
Bird: Aye.
Corrie: Mr. Bentley.
Bentley: Aye.
Corrie: Mr. Rountree.
Rountree: Aye.
MOTION CARRIED: ALL AYES
ITEM 3. Tabled 12/07/99: Findings of Fact and Conclusions of Law: Request for conditional use permit commercial subdivision mini-storage on Lot 2 of proposed Overland Mini-Storage
Subdivision by Overland Mini-Storage, LLC – 1230 East Overland Road:
Corrie: Item No. 3 was tabled from 12/07/99. This is the Findings of Facts and Conclusions of Law, request for conditional use permit commercial subdivision mini-storage on Lot 2 of
proposed Overland Mini-Storage subdivision by Overland Mini-Storage, LLC, 1230 East Overland Road. Any discussion on the Findings of Facts on Item No. 3?
Bird: I have none.
Corrie: Hearing none, I’ll entertain a motion on Item No. 3.
Rountree: Mr. Mayor.
Corrie: Mr. Rountree.
Rountree: It’s my understanding we have not received a signed Development Agreement so we probably ought to table this item. Or have we seen something from the developer?
Berg: No.
Corrie: All right. I believe Mr. Bird tabled that one the last meeting; is that correct?
Bird: Do you want me to do that again? Mr. Mayor.
Corrie: Yeah. It was for that reason too.
Rountree: (inaudible) the last time.
Corrie: Mr. Bird.
Bird: I move we table the Findings of Facts and Conclusions of Law regarding the Overland Mini-Storage from lack of Development Agreement’s signature and table it until 1/18/00.
Rountree: Second.
Corrie: Okay. Motion’s made by Mr. Bird and seconded by Mr. Rountree to table Item No. 3 until the meeting of 1/18 of 2000. Any further discussion? Hearing none, all those in favor
– take a roll-call vote on that one as well; Mr. Rountree.
Rountree: Aye.
Corrie: Mr. Bird.
Bird: Aye.
Corrie: Mr. Anderson.
Anderson: Aye.
Corrie: Mr. Bentley.
Bentley: Aye.
MOTION CARRIED: ALL AYES
ITEM 4. Development Agreement for rezone of .6 acre from R-8 to L-O by Mike Gamblin located at Cherry Lane and Leisure Lane Resolution #284:
Corrie: Item No. 4 is a Development Agreement for rezone of .6 acres from R-8 to L-O by Mike Gamblin located at Cherry Lane and Leisure Lane under a Resolution. Mr. Berg, we have that
Development Agreement signed; is that correct?
Berg: Mr. Mayor, yes, we do.
Corrie: That’d be Resolution No. what?
Berg: 284.
Corrie: Okay. With that done, I’ll entertain a motion for Resolution No. 284.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I make a motion that we approve Resolution No. 284, Development Agreement for rezone of .6 acres from R-8 to L-O by Mike Gamblin.
Bird: Second.
Corrie: Okay. Motion’s made by Mr. Anderson, seconded by Mr. Bird to approve the Resolution No. 284 for Development Agreement that’s been signed. Any further discussion? Roll-call
vote; Mr. Anderson.
Anderson: Aye.
Corrie: Mr. Bird.
Bird: Aye.
Corrie: Mr. Rountree.
Rountree: Aye.
Corrie: Mr. Bentley.
Bentley: Aye.
MOTION CARRIED: ALL AYES
ITEM 5. Ordinance No. 854 Rezone of .6 acre by Mike Gamblin:
Corrie: Item No. 5 is an Ordinance for rezone of .6 acres by Mike Gamblin. What Ordinance will that be, Mr. Clerk?
Berg: Mr. Mayor, No. 854.
Corrie: Okay. If the City Clerk would read Ordinance No. 854 by title only, please.
Berg: Thank you, Mr. Mayor. Ordinance No. 854: An Ordinance finding that the owner of certain real property has made a written request for rezone of the zoning classification for
the real property that lies within the boundaries of the City of Meridian from R-8, medium density residential zoning district to L-O, limited office district as defined under 11-2-408B
§ 7 of the Municipal Code of the City of Meridian, Idaho, repealing all Ordinances, Resolutions, Orders or parts thereof in conflict herewith and directing the city engineer to add said
rezoning designation to the official maps of the City of Meridian, Idaho.
Corrie: Thank you. Approve the reading of the Ordinance No. 854 by title only. Is there anyone in the audience who would like to have Ordinance No. 854 read in its entirety? Brings
a big smile here. Thank you. Council, I’ll entertain a motion on Ordinance No. 854.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we approve the Ordinance 854 with suspension of rule.
Bentley: Second.
Corrie: Motion made by Mr. Bird and seconded by Mr. Bentley to approve Ordinance No. 854 with the suspension of rules. Any further discussion? Hearing none, roll-call vote; Mr. Anderson.
Anderson: Aye.
Corrie: Mr. Rountree.
Rountree: Aye.
Corrie: Mr. Bentley.
Bentley: Aye.
Corrie: Mr. Bird.
Bird: Aye.
MOTION CARRIED: ALL AYES
ITEM 6. Appeal and reconsideration of Change Order No. 1 by Beniton Construction for $613.00 for supervision, overhead, profit and bond of Idaho Power equipment:
ITEM 7. Appeal and reconsideration of change order by Beniton Construction for $2,805.00 for splicing the fire station bay beams:
Corrie: Item No. 6 is appeal and reconsideration of Change Order No. 1 by Beniton Construction for $613.00 for supervision, overhead, profit and bond of Idaho Power equipment. At this
time, do we want – Kenny, are you going to – Thank you.
Bowers: (inaudible).
Bird: Mr. Mayor.
Corrie: Yes, Mr. Bird.
Bird: Could we – let’s include Item 7 if it’s okay with the rest of the Council and get both of them taken care of at the same time.
Corrie: Any objection of Council?
Rountree: That’s fine with me.
Corrie: Okay. Take them both, Kenny, six and seven.
Bowers: Six and seven. Okay. Mayor Corrie and City Council members, I just want to bring you up to date on this. The first meeting in December, I had
brought a couple bills to you from Beniton Construction on our new fire station. Number 1, the first bill was omitted from Change Order No. 1. If you remember, that was the big change
order that we did with the big Idaho Power transformer and everything. At that time, Beniton Construction had left out their supervision and the two percent bond which come up to $613.00
at that time. Also, the second Change Order would have been the cost of the beam in the new fire station and the fire station bays. This was omitted from the first bid. What they
did, they had to weld the beams together to get them here because they are so wide that the cost was $2,805 extra. You guys turned the bills down at that time, wanted to talk to Beniton,
have them bring paperwork to show you guys what the cost of the materials were and stuff. Matt is here tonight to answer any questions, anymore questions that you have and to tell their
side of what happened. So if you guys want to, we can turn it over to Matt.
Anderson: I have one question.
Corrie: Mr. Anderson.
Anderson: In our strategic planning meeting, we had discussed lowering the amount from $2805 by the supervision fee and the mark-up. Has that been discussed anymore?
Bowers: Councilman Anderson, Mayor Corrie, City Council, no. I have not been in contact with Matt or Joe on that at this time. Matt was going to try to get some paperwork together,
and I’m not sure if he was able to do that or not from the company.
Bird: We got it.
Corrie: Matt.
Newton: My name’s Matt Newton. I’m the President of Beniton Construction Company. Mr. Mayor and Councilmen, thank you very much for taking a few minutes to listen to me. Item No.
6 is -- $613.00 omission for supervision, overhead, profit and bond for Change Order No. 1 was – I put a little note together. We identified that prior to the Change Order coming out
with the architect. It was a matter of convenience for them. They said that in lieu of re-doing our Change Order form prior to submitting it, it wouldn’t be a problem to putting that
on the next Change Order that came through. That’s the only reason that’s been omitted. That was omitted – we sent an original Change Order to architect (inaudible) further backup,
we sent him further backup and that’s when we made a mistake and didn’t include it. We caught that mistake prior to the change coming to the City. As a result, we asked to change that
and he said, no, let’s just go (inaudible) next change. That’s the reason that was omitted. That was a matter of convenience for the architect, actually. So I’d like to see that be
included, please. As far as the splicing of the beam, I’ve included some
additional costs we were able to get from our supplier, Outland Steel, the costs to splice the beam in lieu of ordering – well, they ordered – the shipping for the beam to (inaudible)
bay, they only produce those materials in their cycle. When this project was bid, we had the long beams included, of course, but by the time the contracts were issued and everyone got
everything underway, that particular item was no longer available until two months into the – two months later for delivery date. We identified that with the architect, and we then
were told to go ahead and see if we could, if the engineering company, the structural engineers would approve splicing the beam so we could get it here in time to keep the project on
schedule. What we assumed, and it’s our responsibility, we assumed that would be a cost that would be covered. That’s our mistake for not bringing that cost up earlier in the project.
This project does not have liquidated damage or a penalty clause for late completion. Had we known that there would be an issue with this, we would have waited for the beam to be shipped
when they had their standard rolling process which would have put the occupancy for the building instead of February into April, mid to late April. We took the City’s best interest.
That’s the only reason for this. Because we didn’t follow the right protocol, we’re going to forego any supervision, overhead, profit and bond on this and just the straight cost of
the supplier which is the $2,400. I’m asking for reconsideration of these two items. Any questions?
Corrie: Any other questions?
Bird: yeah.
Corrie: Mr. Bird.
Bird: The mark-up and the supervision I can understand, but I think the two percent bond they had to pay out of their pocket, I wouldn’t be for letting them have that $55. On that
No. 7, it’d be $2,455.00. Is that agreeable, Matt?
Newton: That’s more than fair. Sure.
Bird: Okay. I have nothing else.
Corrie: Anything further? I’ll entertain a motion on Item No. 6 and 7.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we pay these change orders to Beniton Construction in the sum of $613.00 for Change Order No. 1 and I guess we’ll call the next one Change Order No. 2 for the sum
of $2,455.
Rountree: Second.
Corrie: Okay. Motion is made and seconded to approve the appeal of the Item No. 1, pay the additional $613.00 and Item No. 2 pay the additional costs of $2,455. Further discussion?
Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: With that, we close the old business section and go into the new business.
ITEM 8. Swear in new Council Member Seat No. 1 – Tammy deWeerd:
Corrie: Item No. 8 is swear in new Council member Seat No. 1, Tammy deWeerd. City Clerk, Tammy deWeerd, if you’ll come up, please.
City Clerk, Will Berg, delivers oath of office of City Council to Tammy deWeerd.
ITEM 9. Swear in new Council Member Seat No. 3 – Cherie McCandless:
Corrie: Okay. If Cherie McCandless would please come up, and we’ll see if we can’t make you a City Clerk, too.
City Clerk, Will Berg, delivers oath of office of City Council to Cherie McCandless.
ITEM 10. Swear in Mayor – Robert Corrie:
City Clerk, Will Berg, delivers oath of office of Mayor to Robert Corrie.
Presentation to previous Council member – Glenn Bentley:
Corrie: Okay. I would like to have Glenn (inaudible) Thank you for everything you’ve done for the City Council, and I’d like to present you, Glenn Bentley, City Council, City of Meridian,
presented in appreciation for your contribution and service to the City of Meridian as City Councilman from 1996 to 2000 and as Vice President from 1998 to 2000. The City of Meridian
greatly appreciates your dedication and commitment to the citizens and the community. Thank you for your involvement in this community, January 4, 2000.
Presentation to previous Council member – Charlie Rountree:
Corrie: Every so often we get a real tension (inaudible) I call him Mr. Armstrong. He’s pretty armstrong, all right. Charlie Rountree – Charlie, congratulations, and the City Council
and the City of Meridian presented in appreciation for your contribution and service to the City of Meridian as a City Councilman from 1996
to 2000 and as President from 1998 to 2000. Your dedication and commitment to the citizens of Meridian, employees of the City really appreciate it and acknowledge it. Thank you for
your integrity as a leader and a vital member of this community; January 4, 2000.
Rountree: I’m not sure what I’m going to do on Tuesday nights. After 12 years in various capacities of City (inaudible). I really appreciate the opportunity to service Meridian through
this rather dynamic change that’s gone through in the last few years. (inaudible) never been able to do it without the staff (inaudible) few people, Planning and Zoning folks that I
see, past and present out there, it’s just been a tremendous, tremendous opportunity for me and a pleasure.
Bentley: I’d like to thank everybody, too, for the support. Staff, of course, the people up front here that have helped me learn a lot about the City and the (inaudible). I’ll be
around doing different things. Charlie, I already know what I’ve got to do on Tuesday nights. I’ve got two fly rods to build and I’ve (inaudible) about five years of flies. Thank
you all. We’ll see you around.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I’d like to thank the retiring Councilmen for the leadership and the help they’ve been to me, and I’m sure that Ron echoes the feelings, and we just want to say a big thank you
for everything you guys have done for us.
Anderson: I echo that. And I’ll tell you more in private.
deWeerd: Mr. Mayor.
Corrie: I was trying to think – Mrs. deWeerd.
deWeerd: Can you just call me Tammy? I love that name, Honey, but – I just wanted to thank both Glenn and Charlie. I’ve served with both of them in different capacities and have learned
a lot. I’d like to think that Charlie is a big role model of mine. I’ve appreciated the time I’ve served with him. First and foremost, I’d like to thank my husband. Without his support,
I couldn’t do a lot of the things I do with the City. I appreciate that. I’d also like to recognize two other family members. My husband’s brother and his wife are here from the Netherlands.
They are leaving to go home tomorrow. I’d like to thank them for being here tonight. Also, all the rest of my friends, my son, Bart, all the rest of my friends that have supported
me this last fall and for years before that. Thank you.
ITEM 11. Request for extension of 1/14/99 approval of preliminary and final plat for Turnberry Subdivision No. 2 by Benchmark Land Company (Briggs Engineering):
Corrie: Anyone else? Okay. Down to work, now. Okay. Item No. 11. This is request for extension of 1/14/99 approval of preliminary and final plat for Turnberry Subdivision No. 2
by Benchmark Land Company, Briggs Engineering. Staff, any comments, Gary, Shari, in reference to this extension?
Shari: No, sir.
Corrie: Okay. Council?
Bird: Mr. Mayor. They are within their time limit, right?
Corrie: Yes, they are.
Bird: And they are just asking for another year’s extension?
Corrie: Right. They have –
Bird: I have nothing, then.
Corrie: Okay. Hearing none, I’ll entertain a motion on the request for extension of Turnberry Subdivision No. 2.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we approve your request for the extension of one year to Turnberry Subdivision No. 2 by Benchmark Land Company, Briggs Engineering.
Anderson: Second.
Corrie: Okay. Motion is made and seconded to approve the request for extension of the Turnberry Subdivision No. 2 by Benchmark Land Company. Any further discussion? Hearing none,
all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
ITEM 12. Presentation by Erv Olen with COMPASS and Pat Nelson with ACHD Commuter Ride on shuttle bus service between Meridian and downtown Boise with one stop at Meridian St. Luke’s
Hospital:
Corrie: Item No. 12 is a presentation by Erv Olen with COMPASS and Pat Nelson with ACHD Commuter Ride on shuttle bus service between Meridian and downtown Boise with one stop at Meridian
St. Luke’s Hospital. Welcome aboard.
Olen: Thank you, Mayor Corrie. My congratulations to the – all of you, really, and the new Council. Again, my name is Erv Olen with Community Planning Association of southwest Idaho.
We’re here tonight to talk about a project that was funded by the Idaho Transportation Department last year to help offset the impacts of the Y-interchange construction. We described
that as Y-Mitigation effort. The intent of this effort was to encourage people to seek alternative modes of transportation, and I think we’ve realized a degree of success. One of the
items on that program was to evaluate the feasibility of shuttle bus service within the corridor. Possibilities included looking at Nampa, Caldwell and Meridian shuttle bus service
into either downtown Boise or some of the large employers like Micron. This effort has been sponsored by Ada County Highway District, and what I’d like to do now is introduce Pat Nelson
with the Ada County Highway District ride-sharing office and let her give you a brief presentation and the status of that. We are here tonight to ask for your financial assistance in
getting a shuttle bus service underway hopefully within a month or two. With that, I’d like to turn it over to Pat Nelson.
Nelson: Thanks, sir. These are copies of the (inaudible) If I can get my trusty assistant to know how to operate the – As Erv mentioned, the project is called the Y-Reconstruction
Mitigation Project, and it’s the express shuttle is what we’ve been talking about this evening. Just to give you a little bit of background on the project, the reasons we’re doing this
is to lessen the impact on the commuters that are traveling through the Y-Reconstruction Project. We were very concerned about the effect of the traffic on the adjacent roadways. The
project is a two-year project, and it’s funded with STP or Surface Transportation Program funds from Idaho Transportation Department. There’s no local match on it. It’s all federal
dollars, and the lead agency is the ACHD Commuter Ride Office. We do have quite a wide variety of agencies that are participating in this. The Ada County Highway District, Ada planning
Association or COMPASS which is now their official name, Boise City, Boise Urban Stages, Idaho Transportation Department and Treasure Valley Transit are all equal partners in the program.
We had several components to the project; one was to expand employer outreach to get the employers on board with any alternative transportation efforts that we might do and have them
push this message to their employees and encourage them to get out of their cars. We had an advertising campaign to encourage the ride-sharing efforts. We have an alternative hotline
or transportation hotline where people can call up and get all of the information on any kind of transportation that they would need in the valley. We started a new website called TellMeY.com.
We also prepared a park-and-ride lot map and brochure to identify those locations that people could use to park their cars and take alternatives. The service expansion component included
leasing additional park-and-rides where they were needed. Communication equipment for
vanpools, buses. These are in the form of cell phones now that we’ve given to all of the alternative transportation vehicles. They get early warning of accidents by way of the traffic
watch dispatch company. Then we also contracted new bus services for that corridor. Right now, we have 81 employers that are providing the Y Incentives, and those incentives include
transy-checks (sic) which are $20-off coupons for each new rider’s fare for a period of three months for each person. We have a guaranteed ride-home program that’s a no-cost benefit
to people that are either in carpools, vanpools, riding buses, walking or bicycling. If they get to work and they’ve taken one of these modes and have a child or themselves get sick
during the day, they can call a taxi and we’ll reimburse them for their cost. We have a parking-check program which gives a discount off of a parking spot in downtown Boise. This is
not funded through the Y, but it’s an incentive that adds to this package. Then, we also provide marketing materials to all of the employers to promote and service this. So far, we’ve
gotten 148 people that are using the transy-checks that are brand new riders to any one of the systems. The BUS in Boise picked up 63 riders. Commuter Ride vanpools got an additional
62 riders, and Commuters Bus which is a commuter bus from Caldwell and Nampa into downtown Boise has gotten an additional 23 riders out of the program. These are brand new riders that
had not been riding in the last year. These are also monthly riders. This is kind of a breakdown to let you see what the numbers are. Our guaranteed ride home and the split that people
are using carpools, biking, walking, that type of thing, the transy-checks, actually handed out 313 transy-checks. 36 percent of that going to bus riders, 20 to commuter bus and 44
percent to vanpooling. We’ve got 32 people that are registered applicants for parking check program. On the free stuff down at the bottom, the 113 on the website, we offer to send
people free stuff, and it would be anything from a commuter stress card to a calendar to a sticky note, that kind of thing. It’s kind of a fun-type program. We’ve got over 6,000 people
to hit on our website. As part of that website, we actually put up a commuter poll, and what we ask people is where you live, we were trying to select people that were living in Caldwell,
Nampa or Meridian. That’s the best corridor that we thought we had for potential bus services. The destinations were downtown Boise, Boise State, Park Center and Micron Technology.
Out of that website poll, 731 people responded to it. Two potential routes were the clear winners, and they were both from Meridian. We had pick-up locations selected on the website
poll. One was the park-and-ride area behind the bowling alley on Gem Street. The other area was St. Luke’s Meridian site on Eagle Road. They have a 44-space park-and-ride that’s online
right now. Those were the two locations that were selected as a pick-up point. As I said before, downtown Boise and Micron Technology were both the selected destinations. They both
showed equal opportunity for success. We contracted with a local transit expert, Kelly Ferless (sic) is the ex-operations manager for Boise Urban Stages. She now works for the City
of Boise. We contracted with her to take a look at the raw data that we got out of the website poll and to analyze whether we had a good chance of success on either one of these runs.
Both of them, she determined through her analysis, were very good routes to pursue. This actually is the written report that she provided to us which
shows the items and so forth. She did do an estimate of cost on what it would cost us for either one of these runs. Assuming that we have three bus routes or three bus runs, I should
say, three in the morning, three in the afternoon, they would be spaced about a half an hour apart so that you could capture a 7:00 to 8:00 or possibly 6:30 to 8:00 time period. They
would use the two locations rather than one express run. We would use both sites as pick-up locations to enhance the ability to pick up more riders. It would start at Gem Street, proceed
down Franklin to St. Luke’s and then onto the freeway from there. A dollar per one-way ride is the estimated cost of the service to the passenger. According to Kelly’s analysis, it
would cost about $100,000 to $125,000 to operate these three buses. Her first estimate did not figure in any deadhead time or minimum two-hour periods that drivers are normally paid
for their services, so we had her go back and re-assess that, and that’s where the $120,000 came from. What we’re here tonight to talk to you about is to see if there is a chance that
Meridian would like to help underwrite part of the cost of this. The Y-Mitigation funds set aside $60,000 for two bus runs under this project. We now see that wasn’t enough money for
two runs, and we’re willing to combine those two bus routes and put up the $60,000 that’s in that project right now. We do have some savings that we’ve seen on a couple of the elements
in the project and could see that we could go as high as $80,000. What we’re after tonight is possibly a commitment from you folks for about $20,000 to help get this thing started.
We have been to the director of CCDC, Capital City Development Corporation, which is the downtown Boise Urban Renewal Agency, requesting $1,000. We are scheduled to go to their board
and get that official request made. So that is not a firm commitment. Micron Technology is another entity. If we decided not to go to downtown Boise but to Micron, we would go to
Micron and see if they were willing to underwrite a portion of the costs also. Downtown Boise employers right now underwrite a portion of the cost of employees’ bus passes. St. Luke’s
has been very interested in providing money toward this particular project because they want to get out of the transportation business from Eagle Road. So they’re very interested in
pursuing this shuttle bus with their riders, too. The schedule for this fiscal year is to continue our outreach efforts both with the employers and with agencies like yourself, try
to improve our incentive programs, add additional vanpools if they’re needed, and we do have money in there that we can put on vanpools; however, those are monthly commitments that’s
not an on-demand type of ride. You just can’t show up at the park-and-ride and expect to get a ride. You have to preconfirm that with the vanpool driver. We want to initiate the contracted
bus service through APA or COMPASS and also add additional lots, park-and-ride lots if necessary. There is a park-and-ride schedule for the corner of Meridian and Overland Road next
to the Ford dealership out there. That should be up and running probably this next summer, and it’s 119 spaces. So we should be able to use that site as the pick-up location. We will
be looking into continued funding either through congestion mitigation, air quality money for years 2000 and 2001 to keep this shuttle service live for the next couple of years. With
that, I would entertain any questions you might have.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Ms. Nelson, the administration of this, is this going to be done with the existing staff or are we hiring any people to administer this shuttle service?
Nelson: Councilman Bird, the contract will be administered by COMPASS, and they do have a person on staff that’s already –
Bird: Existing.
Nelson: -- existing that will be taking this on. It will be put out to bid from a private contractor. It will be lift equipped so that we don’t have a problem with people that are
disabled wanting to get on and not being able to do that.
Bird: Would it be for seniors and stuff like that? Is that what –
Nelson: Anyone that wants to ride.
Bird: Okay. Great.
Nelson: There is no mid-day service planned, however.
Bird: Oh. Just morning and night?
Nelson: Uh-huh.
Bird: Okay. Good idea.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I think these shuttle buses are a great idea and the carpooling, and you guys, obviously, have done this quite a bit. Why can’t these programs be self-funding? Is there
just not enough ridership at this point? Do studies show that the ridership will go up to the point where they can be self-funding? It seems like if someone’s paying a dollar, why
wouldn’t they pay a dollar fifty to ride in that?
Nelson: I don’t think a dollar fifty would even pay for it. I don’t know of any transit agency in the country that pays for itself. Boise Urban Stages, I believe in the report Kelly
had something like 15 or 18 percent of the farebox – 18 or 15 percent of the cost is paid by the farebox. So you probably will never see it pay for itself. We’ve found, personally,
and I run vanpools, once your fare gets up
past the cost of gasoline, people will not ride. They won’t pay that. Right now, ours are probably closer to being self-supported than any transportation system around, and we charge
$50 from Meridian. So this would be quite a bit cheaper than that. I foresee that people would ride this, but it’s still going to take a little bit more money than what the fare’s
going to cover.
Anderson: Then a follow-up question, this is just proposed during the course of construction of the Flying-Y, and once that’s over, then this program ends?
Nelson: Our funding for the Y-Mitigation right now only goes through October or if we have carryover, we can extend it further than that.
*** End of Side 1 ***
construction period, yes. That ends in 2002. Unless we get another grant which we are going to go after.
Anderson: Thank you.
Corrie: Any other questions?
Bird: I have none.
Corrie: Okay. My suggestion to the Council would be to talk about this again rather than giving this an answer tonight because we do have two Councilpersons coming aboard, and I think
we’re going to have another meeting next week, a special meeting, we can discuss that as well, give us more time for some answers.
Nelson: I might add one other thing. The City of Caldwell now and the City of Meridian are both funding – Nampa, I’m sorry. We’re hoping. The City of Caldwell provides $25,000 to
the Treasure Valley Transit to help fund their program now that was just initiated not too long ago. City of Nampa now provides $35,000. Treasure Valley Transit is interested in going
out for another grant to start service between the Nampa Caldwell area and connecting with this bus if we get it going in Meridian. So with that particular combination, it would expand
services out here quite a bit.
Corrie: I know that the survey showed that there was a very high interest in the Meridian ridership, and I think that it was – take a real close look at this and perhaps support it
because we do have a lot of people calling and wanting to have the BUS services for that. They can go in the future as well with other grants, too.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I believe you are asking for a three-year commitment, though. Three fiscal years. That’s –
Nelson: Mr. Olen’s indicating yes.
Bird: Yeah. That’s what I kind of took.
Corrie: So it’s –
Bird: And if you do start it, you should finish it. I agree.
Nelson: It’s more or less a demonstration right now to see if it’ll work. If it doesn’t, then you know, we wouldn’t be bound by anything to keep it going, certainly, but I think it
really has a strong chance of success.
ITEM 13. Water, Sewer and Trash Delinquencies:
Corrie: Thank you. Any other questions? Okay. Thank you for your presentation. We’ll be getting back to you within a couple of weeks, then. Thank you. We have a couple of other
items left and then we’ll be through. We have a delinquency turn-off schedule for 1/12/2000. This is to inform you in writing if you choose, to have the right to a pre-determined hearing
at 7:30 p.m. Tuesday, January 4, 2000, before the Mayor and City Council to appear in person to be judged on the facts and defend the claims made by this City that your water, sewer
and trash bill is delinquent. You may retain counsel. This service will be discontinued on January 12, 2000, unless payment is received in full. Is there anyone present who wishes
to contest his or her water or sewer delinquency at this time? Hearing none, they are hereby informed that they may appear and appeal to have the decision of the City reviewed by the
Forth Judicial District Court pursuant to Idaho Code. Even though they appeal, their water will be shut off. The amount of the turn-off list is $216,480.78. It sounds like a lot,
but it really comes down to a very small time before the 12th gets here. All right. I was just thinking of something else. Council, do we have an approval of the delinquency turn-off
list schedule?
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I’ll make a motion that we approve the delinquency turn-off schedule for 1/12/2000.
deWeerd: I’ll second that.
Corrie: Motion is made and seconded to approve the delinquency turn-off list schedule for 1/12/2000. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
14. DEPARTMENT REPORTS:
City Attorney – Bill Gigray
1. Request by Seven Gates:
Corrie: Will, I was thinking, do we have to approve the bills this time or can we do it next time? Okay. We had one other item left on the department reports. Bill Gigray’s request
by Seven Gates. Mr. Gigray.
Gigray: Mr. Mayor, members of the Council, you have, I believe, in your meeting packets, a request that was made by the developer of the Seven Gates which concerned a variance which
they had requested of the Subdivision Ordinance which was heard by the Council, and the Council entered its Findings and Order of Decision which in essence granted and denied in part
the request. The Order and Decision was tied to a site plan that was produced for the record by the applicant, and this request asks for relief from the Order and Decision granting
and denying the variance because you granted it in part and denied in part based on a fact of error on the applicant’s part of submitting an unauthorized plan or an incorrect plan which
is dated 5/24/99. This particular applicant came to my office, I think, proposing to file an appeal which wouldn’t have been appropriate. They would have to seek some type of judicial
review. They submitted this request, I said that the best thing I could understand that you could do or recommend would be to submit your situation, present it to the Council, and they
could decide what to do about it. The only way that you could receive additional information on this variance, and because it’s a public hearing issue, would be some way to agree to
move to re-open the public hearing and that at some point to set aside the Findings and to reconsider this matter based on this mistake. I think that would take a series of motions,
it would first of all take a motion to waive any rules of the City with regards to time limitations on reconsideration. Number two, to set the matter for public hearing and re-open
the public hearing. Number three, we have the issue of two new Council members coming on board who have not been a part of this decision process, and the question would be whether
or not they would participate in any reconsideration which would require their becoming completely familiar with the record that has been made in this case and an agreement on the part
of the applicant, and I assume that by making this application that would be an agreement that they could go forward under that basis, or the Council could consider appointing the two
retiring Council members as special hearing officers to deliberate on this matter since they were part of the original decision to bring this to conclusion, if you decide to re-open
it, or the
Council could receive this information and decide not to take any action and let the final action that’s already taken stand and if the applicant feels agreed by the circumstance, they
would be directed to file a new application for variance and live with the order that’s already been entered.
Bird: This is a report, not an actual –
ITEM 15. APPROVE BILLS: APPROVE
Corrie: This is a report, not an actual – just suggest that we all get on board at the same time, everybody be on the same page and then we could address this. Mr. Clerk, I think Mr.
Anderson has a good idea that we should go ahead and approve the bills tonight and then we can have the Treasurer’s Report on the 18th and then also the bills again at that point. So,
I’ll entertain a motion to approve the bills at this time.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I would make a motion to approve bills.
Bird: Second.
Corrie: Motion made by Mr. Anderson, seconded by Mr. Bird to approve the bills. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: That’s the last item on the agenda tonight. I want to thank everyone for coming tonight. It’s 8:30. We’ve almost hit it right on the button at 8:30. I wanted to thank all
the people who attended, my wife and my son and his wife and two grandkids and all the friends that are here tonight. So, with that, Council, anybody have anything else that they would
like to say at this time?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: We need to – how – what did the Council once we get our appointments and stuff because we’ve got – as liaisons, we’re responsible for signing all the purchase orders and stuff
for the bills, so whatever the other Councilwomen and Councilman wants to do, I think we need to forge ahead and at least get our liaisons so that we’re taking care of our bills.
Corrie: We could do that according to the Ordinance, and correct me if I’m wrong, Mr. Attorney, the second meeting in January, previous is – do we – Mr. Berg, do you have that Ordinance,
Code Book here with you? I – last time we did it at the second meeting.
Bird: Yeah. We were covering up. We’ve got two new Council. Who’s going to sign the deal? Ron and I going to sign them all? I mean, you know, I’m not going to. I’m not sticking
my neck out that far.
Corrie: We’ve got three signatures.
Bird: No. We’ve got – by City Ordinance and City Code, Councilperson has to sign every purchase order. One Councilperson.
Corrie: Okay.
Bird: And it’s been the liaison of each deal. So if we’re going to pay the bills before January 18th, we need to have them signed. Now, I don’t –
Corrie: Whatever you want to do –
Bird: I don’t want to go out of the deal. I realize we’ve always had that. We’ve always had our deals, and I can’t remember how we did it when Ron and I came on. I think that first
night we got our assignments, didn’t we? I don’t remember.
Anderson: We waiting until the next month. I don’t know who signed the (inaudible)
Corrie: I’ll tell you what let’s do. Why don’t we have the same ones – the seats that they took, since you took – the signing of the Parks and Rec until the new President assigns you
to do liaison, and then you would be Public Works, Cherie. Most of them, it’s a lot of formality, but you’ll get onto it very quickly. Just look through it and see – Tom will help
you with what he has there.
Anderson: Glenn and Charlie will be glad to assist you that very first time.
Bird: That’s fine with me. I was just – make a motion. I move that we temporarily, the Councilwoman McCandless, Cherie, do the Public Works with Gary and John Shawcroft and that Tammy
do the Parks and Recreation.
Corrie: Okay. Motion’s been made to have Cherie McCandless, the Public Works, fill in with doing the signing of the purchase orders and money and then also, Tammy deWeerd for Parks
and Rec. Any further discussion? Hearing none, is there any objection between the two of you to taking it? Hearing none –
Anderson: I’ll second it.
Corrie: Motion made and seconded. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Corrie: Okay. I’ll entertain a motion to adjourn.
Bird: So moved.
Anderson: Second.
Corrie: Motion made and seconded to adjourn at 8:35 p.m. All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
MEETING ADJOURNED AT 8:35 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
ROBERT D. CORRIE, MAYOR
ATTEST:
WILLIAM G. BERG, JR., CITY CLERK