HomeMy WebLinkAbout1999 05-04MERIDIAN CITY COUNCIL MEETING MAY 4. 1999
The regular meeting of the Meridian City Council was called to order at 7:30 p.m. on
May 4, 1999 by Mayor Corrie.
MEMBERS PRESENT: Ron Anderson, Keith Bird, Glenn Bentley, Charlie Rountree.
OTHERS PRESENT: Mayor Bob Corrie, Will Berg, Eric Rossman, Bill Gordon, Gary
Smith, Kenny Bowers, Tom Kuntz, Shari Stiles.
Corrie: Welcome all three of you. We're glad to see you here. It's a lot different than
last Friday's meeting that Kiwanis had the youth awards. I told the fire marshal to stay
home. We had out here in City Hall and around in the hallways. We had about 100 and
some people here. It was really nice. Usually when we have that many people in here,
there's a controversy going on, welcome to the City Council meeting. We will have a
special presentation. I guess he's not here by Charles Trainer later this evening I guess
when he get here about two minutes to the Council. Also in addition to the agenda,
Gary Smith has item number three which is a change order for the aeration basin which
we have in our packets Council. Okay with that we have the consent agenda A, B, C
and D. What is the pleasure of the Council?
Bird: I would like to pull number D because that was tabled last week until May 18th to
get the report back.
Bentley: I'll second that.
Corrie: Okay.
Rountree: Mr. Mayor just a point of clarification. You're removing it and tabling it until
the 18th
Bird: Like it says in the minutes.
Rountree: In the minutes, okay.
Bentley: Mr. Mayor if I may. In discussion with the attorney we can't bring it back on
today because it was noticed as tabled so we have to wait until the 18tH
Corrie: Okay, I have then a motion by Mr. Bird second by Mr. Bentley to approve A, B,
C and to table D until 5/18/99. Any further discussion?
Rountree: Just a point and maybe for future clarification. I don't know that it's
necessary that we approve special minutes of special meetings. But I don't have a
problem with it. It just seems a little bit unusual.
Corrie: Was minutes taken?
Bird: Yes.
Corrie: Okay.
Rountree: They don't even need to transcribe them.
Corrie: They don't have to transcribe them. Okay, I follow Charlie. Any other
comments? All in favor of the motion say aye.
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May 4, 1999
Page 2
MOTION CARRIED: ALL AYES
Bentley: Mr. Mayor, if I could. I know there's some questions on that resolution. If we
could have Tom Kuntz give a report as what the survey was of the committee towards
that resolution.
Kuntz: After the last Council meeting I contact David Moe, the President of the Parks
and Recreation Commission and asked him to contact each individual commission
member to see what their wishes were as far as reappointment. All the commission
members wanted to be kept on the commission or reappointed with the expiration of
terms as described in the resolution that was brought to your attention two weeks ago,
and I apologize it was on this meeting's agenda. I had met with Angel and asked for it
to be on the 18th as the motion had read and noticed it was on here today and decided
just to leave it on here and let you deal with as appropriate. So at this point what I'll be
bringing back to you will be the original resolution from two weeks ago.
Corrie: Any other comments from Council?
Bird: I have none.
1. TABLED 4/20/99: FINDINGS OF FACT AND CONCLUSIONS OF LAW:
REQUEST FOR ANNEXATION AND ZONING OF 9.14 ACRES BY PAUL A.
HOFFMAN (PRESBYTERIAN CHURCH) — SW CORNER OF MERIDIAN RD.,
AND USTICK RD:
Corrie: Is there anyone here that wants to say anything about this on the annexation
and zoning? What I would suggest —
Bentley: I think Mr. Mayor, if I'm not mistaken that was tabled to the 18th also.
Corrie: No that wasn't tabled. That was just we wanted to have another meeting to
actually have no action on the annexation and zoning.
Rountree: That's correct. We wanted to have an additional meeting and opportunity for
other folks that may have been working with the applicant to have an opportunity to
know that we were considering their request to withdraw the annexation request.
Bentley: Okay for some reason I wrote tabled down.
Bird: I agree with you Glenn. I did too, but as I understand Mr. Mayor that they did not
respond. The minutes were faxed out to them, so and as their letter of April 20th
requesting that this request be pulled, I move that we pull this item on the annexation of
9.1 acres by Paul Hoffman and the Presbyterian Church from our agenda.
Bentley: Second.
Corrie: Motion made by Mr. Bird second by Mr. Bentley to pull the item of the Findings
of Fact and Conclusions of Law on the annexation and zoning the whole works from the
agenda with no action taken. Discussion?
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May 4, 1999
Page 3
Unidentified: Why is that being pulled?
Corrie: Because they don't want to be annexed. Any other discussion? All right,
voting, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES.
2. TABLED 4/20/99: ORDINANCE # -- ADD ASSISTANT FIRE CHIEF:
Anderson: Mr. Mayor, Fire Chief Kenny Bowers informed me tonight that due to the city
attorney being ill that he has not had a chance to work with him on that, so I would
recommend that we table that for at least another two weeks, which would be the
meeting on the 18th. How long was Bill going to be out did you say Eric?
Rossman: Well according to the doctor, he's supposed to be out at least two weeks.
With Bill you never know. He's been indicating to me that he should be back in the
office somewhat at least part time within the next not next week but the week after.
Anderson: I don't think this is pressing, so I would make a motion that we table this until
June 1St
Bird: Second.
Corrie: Any further discussion? Motion was made by Mr. Anderson second by Mr. Bird
to table until June 1St. All those in favor of the motion say aye.
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3. DEVELOPMENT AGREEMENT OF 40.55 ACRES BY MERIDIAN SCHOOL
DISTRICT NO. 2 — EAST SIDE OF LOCUST GROVE ROAD, BETWEEN
USTICK AND MCMILLAN ROAD JUST NORTH OF SUMMERFIELD SUB:
4. ORDINANCE # - ANNEXATION AND ZONING OF 40.55 ACRES
BY MERIDIAN JOINT SCHOOL DISTRICT NO. 2:
Corrie: We don't have that signed by the school district. Their board meeting will not be
until next Monday, and so consequently we need to table that one until the 18th of May.
Rountree: Mr. Mayor I move that we table items 3 and 4 until our next regularly
scheduled meeting May 18th
Bentley: Second.
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May 4, 1999
Page 4
Corrie: Motion made by Mr. Rountree second by Mr. Bentley to table items number 3
and 4 to be tabled until May 18th. Any further discussion? All those in favor of the
motion say aye.
MOTION CARRIED: ALL AYES.
Rossman: Ma'am, this is not a public hearing.
Corrie: It's not a public hearing. Sorry.
5. DEVELOPMENT AGREEMENT OF 10.02 FOR PROPOSED YUKON
SUBDIVISION BY JAMES AND KAREN HOLLISTER -- EAST SIDE OF
LOCUST GROVE ROAD, BETWEEN USTICK AND MCMILLAN ROAD JUST
NORTH OF SUMMERFIELD SUB:
6. ORDINANCE # - ANNEXATION AND ZONING OF 10.02 ACRES
BY JAMES AND KAREN HOLLISTER:
Corrie: It would be in order to have item number 5 and 6 tabled.
Bentley: So moved.
Bird: Second.
Corrie: Motion made by Mr. Bentley second by Mr. Bird to table item number 5 and 6
until May 18th. Any further discussion? Hearing none, all those in favor say aye.
MOTION CARRIED: ALL AYES.
7. ORDINANCE #823 - REZONE OF 0.578 ACRES FROM R-15 & R-4 TO L -O
FOR MERIDIAN FIRE STATION BY CITY OF MERIDIAN — WEST OF NORTH
TEN MILE, BETWEEN TETER & MUIRFIELD:
Corrie: Mr. Clerk what is that ordinance number going to be?
Berg: Mr. Mayor and members of the Council, it will be number 823.
Corrie: Would the City Clerk please read Ordinance #823 by title only?
Berg: Yes, thank you Mayor. (ORDINANCE #823 WAS READ BY TITLE ONLY)
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May 4, 1999
Page 5
Corrie: All right, thank you. Is there anyone from the audience who would like to have
Ordinance #823 read in its entirety? Hearing none, I will entertain motion for Ordinance
#823.
Rountree: Mr. Mayor I move that we approve Ordinance #823 with suspension of rules,
authorize the Mayor to sign and the Clerk to attest.
Bird: Second.
Corrie: Motion made by Mr. Rountree second by Mr. Bird to approve Ordinance #823
with suspension of rules, the Mayor to sign and the Clerk to attest. Any further
discussion? Hearing none, roll call vote.
ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD,
YEA.
MOTION CARRIED: ALL YEAS.
8. ORDINANCE #824 - REZONE OF 1.936 ACRES FROM I -L TO L -O FOR
MERIDIAN FIRE STATION BY CITY OF MERIDIAN — NORTH OF FRANKLIN
RD, BETWEEN 5T" AVE & BALTIC PLACE:
Corrie: It would be 824; is that correct Mr. Clerk?
Berg: Yes it is Mr. Mayor.
Corrie: Okay if you'd read that title only please.
Berg: (ORDINANCE #824 WAS READ BY TITLE ONLY)
Corrie: Thank you. Is there anyone from the audience who would like to have
Ordinance #824 read in its entirety? Hearing none, I'll entertain a motion on Ordinance
#824.
Bird: Mr. Mayor I move that we pass Ordinance #824 for the rezone of 1.936 acres from
I -L to L -O and with suspension of rules.
Bentley: Second.
Corrie: Motion made by Mr. Bird second by Mr. Bentley to approve Ordinance #824
with suspension of rules. Any further discussion?
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May 4, 1999
Page 6
ROLL CALL VOTE: ROUNTREE, AYE. ANDERSON, YEA. BENTLEY, YEA. BIRD,
YEA.
MOTION CARRIED: ALL AYES.
9. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR
ANNEXATION & ZONING OF 0.38 ACRES FOR PROPOSED HARTFORD
SUBDIVISION BY GLENN JOHNSON HOMES — NORTH OF USTICK RD,
EAST OF TEN MILE:
Corrie: Council, any discussion or any questions of staff? Hearing no discussion, I'll
entertain a motion on the Findings of Fact and Conclusions of Law.
Rountree: Mr. Mayor I move that we approve the Findings of Fact and Conclusions of
Law for the annexation and zoning for Hartford Subdivision and the Decision and Order.
Bentley: Second.
Corrie: Motion made by Mr. Rountree second by Mr. Bentley to approve the Findings of
Fact and Conclusions of Law on item number nine.
ROLL CALL VOTE: ANDERSON, YEA. BIRD, YEA. BENTLEY, YEA. ROUNTREE,
YEA.
MOTION CARRIED: ALL YEAS.
10. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR
ANNEXATION & ZONING OF 1 ACRE BY KATHLEEN & WENDELL
LAWRENCE — SOUTH OF PINE STREET, NORTH OF HWY 30/FRANKLIN
ROAD, ON LINDER ROAD:
Corrie: Any questions of Council to staff on the Findings of Fact and Conclusions of
Law?
Bentley: I have none.
Bird: I have none.
Corrie: Hearing none, I'll entertain a motion on the Findings of Fact and Conclusions of
Law.
Meridian City Council Meeting
May 4, 1999
Page 7
Bentley: Mr. Mayor, I move we approve the Findings of Fact and Conclusions of Law
and Decision and Order for the annexation and zoning of 1 acre by Kathleen and
Wendell Lawrence.
Bird: Second.
Corrie: Motion made by Mr. Bentley second by Mr. Bird to approve the Findings of Fact
and Conclusions of Law on item number ten.
ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. BIRD, YEA. ROUNTREE,
YEA.
MOTION CARRIED: ALL YEAS.
11. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR
CONDITIONAL USE PERMIT FOR A CHILDCARE FACILITY LICENSED FOR
50 CHILDREN BY KATHLEEN & WENDELL LAWRENCE — SOUTH OF
PINE STREET, NORTH OF HWY 30/FRANKLIN ROAD, ON LINDER ROAD:
Corrie: This was tabled to 5/18 after above is published.
Rossman: You need an ordinance on the annexation.
Bird: Which we just passed wasn't it Mayor?
Rossman: You passed the Findings of Fact.
Bird: Now we need the Ordinance first.
Corrie: We need the ordinance then we can get that. So we need to table this.
Bird: Mr. Mayor I move that we table the Findings of Fact and Conclusions of Law on
the request for the conditional use permit for a childcare facility licensed for 50 children
by Kathleen and Wendell Lawrence until May 18th. Will that give us time get everything
taken care of?
Corrie: We have to do the ordinance don't we?
Rossman: That's a good question. I don't know how quickly Mr. Gigray has been
turning over these ordinances but —
Rountree: I don't think so.
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May 4, 1999
Page 8
Bird: I don't think it is either. Let's go to June 1 St on that.
Corrie: Kathleen, do you understand what we're doing here? Okay, you'll get it, but
we've got to do it procedure to follow the correct, okay.
Rountree: Mr. Mayor the record seems to indicate that we could probably do it by the
18th
Bird: We can do it by the 18th .
Rountree: We have some preliminary stuff here in the Clerk's file that would indicate
that we could probably roll —
Bird: Okay, I change it to the 18th then.
Corrie: You can pass the ordinance but you have to have two weeks to publish it before
it becomes an ordinance.
Berg: Mr. Mayor that's correct, yes but I believe we can pass the ordinance next
meeting. What I'm waiting on is a signed development agreement.
Bird: Wait a minute. Then how can we go with a conditional use permit then?
Berg: Well aren't we talking about the annexation and zoning ordinance?
Bentley: No, we're talking about the conditional use permit.
Berg: No, you're tabling it —
Corrie: Wait a minute. We approved the Findings of Fact and Conclusions of Law for
the annexation and zoning and the Decision and Order.
Bird: We've got a letter here from Mr. Gigray here somewhere in one of these packets
that tells us why we can't do it.
Rossman: You need an ordinance on the annexation and zoning and then the
publishing requirements that the Mayor has identified before it becomes actually
annexed and part of the city, and you really can't act on a conditional use permit until it
is in fact annexed. Will is there a signed development agreement on this particular
application?
Bird: We can't do that until June 1St
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May 4, 1999
Page 9
Corrie: Question is Will do you have the development agreement?
Berg: I do have a copy excuse me Mr. Mayor and members of the Council and
Counselor, I do have a copy of the development agreement from the attorney's office
that is not signed.
Rossman: I think you obviously want the development agreement signed as well before
any action on a conditional use permit and before approval of the ordinance.
Bird: I think I'll stand on the June 1St if it's okay Mr. Mayor.
Corrie: Have you got a copy of that development agreement?
Rossman: You'll want to make sure I assume we'll have it available at the City Clerk's
office and you want to make sure that development agreement is signed before any
action is made on the ordinance.
Lawrence: We need to sign it?
Rossman: You need to sign it and the City needs to sign it.
Lawrence: Okay.
Corrie: Any further discussion?
Rossman: She's not the owner of the property yet? Who is the owner right now?
Lawrence: We should be the owners as of May 15th
Rossman: If you want to sign the development agreement you're going to have to wait
until you're the owners to sign it or you can get the current owner to sign it.
(Inaudible)
Rossman: Yeah, if you want to get the current owners to sign it, that's perfectly fine.
Bird: Is June 1St going to be okay then?
Corrie: Yeah, that will still give us some time.
Bentley: Are we ready to vote?
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May 4, 1999
Page 10
Corrie: Any further discussion? Okay, all those in favor of the vote to table it until June
1St, say aye.
MOTION CARRIED: ALL AYES.
12. PUBLIC HEARING: REGISTRATION FEES FOR NEW SUMMER
RECREATION CLASSES OFFERED THROUGH MERIDIAN PARKS AND
RECREATION:
Corrie: At this time I'll open the public hearing and first I'll have Tom give his report and
then we'll have a staff and then I'll have those for and those against and then Tom
follow.
Kuntz: Mayor and Council, you have before you a request to approve program fees
page one and you should have a page that says revised 5/4 of 99 at the top. Page one
are brand new classes that we have never offered before with the fees attached and
page two are classes that we offered last summer, but have increased the fees by more
than five percent.
Corrie: Tom, excuse me. Do you have any extra copies of that? I'm the only one that
has one.
Rountree: They were in our boxes.
Corrie: Were they?
Bird: They weren't, mine wasn't.
Anderson: We're going on the one that was revised May 4t"
Kuntz: Yes, sir. So page one — is Keith ready? Page one are brand new classes for
the summer and then page two are classes that were offered last summer, but we are
increasing them by more than five percent, so we need to bring those before you for
your approval. I have Eli Roberts, our recreation superintendent, here tonight in case
there are specific questions that need to be addressed.
Corrie: Staff comments? Okay, this is a public hearing. Anybody would like to testify
in favor of the new summer recreation classes? Hearing none, is there anyone who
wants to testify opposing? Since we have no for's and no againsts, I will ask the
Council to close the public hearing.
Bird: Mr. Mayor I move that we close the public hearing.
Meridian City Council Meeting
May 4, 1999
Page 11
Corrie: Motion by Mr. Bird to close the public hearing. Is there a second?
Anderson: I second it.
Corrie: Okay Mr. Anderson makes the second. Any further discussion? Hearing none,
all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES.
Corrie: Council, discussion?
Bentley: Tom where are they going to do the fly fishing?
Roberts: At the Intermountain Outdoor Sports.
Bentley: Okay, thank you.
Anderson: Mr. Mayor just a comment. Tom, if you need someone to instruct the Iamb
kabob cooking, I would be available.
Kuntz: Is that the preparation or the cooking part?
Bird: Preparation.
Rountree: He wants a second chance.
Kuntz: Thank you. Do you have a preference on the size of the barbecue?
Anderson: I need very long mittens.
Kuntz: Thank you for the offer.
Rountree: I had a question for Tom. Just a clarification on the cardio karate kick boxing.
It's $5 per classes, $33 session.
Roberts: You can sign up for a session that includes 12 hours of instruction or you can
go per class on the nights that they hold the class.
Rountree: So should there be a slash or something in there? It just doesn't make
sense. I don't know how to interpret what it said there.
Roberts: Forgot the slash. Sorry.
Meridian City Council Meeting
May 4, 1999
Page 12
Anderson: How many classes are in a session?
Roberts: There's 12.
Anderson: Okay.
Corrie: Any further discussion? Nobody else wants to discuss? Mr. Rountree, would
you like to offer a motion?
Rountree: Mr. Mayor I would move that we adopt the Meridian Parks and Recreation
Summer Activity Fee Structure for the 1999 Summer Rec. Program.
Bird: Second.
Corrie: Motion made by Mr. Rountree second by Mr. Bird to adopt the Meridian Parks
Recreation 1999 Summer Activity Prices for new classes. Is there any further
discussion on the motion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES.
13. FINAL PLAT FOR GEMTONE NO. 4 BY THOMAS T. WRIGHT — WEST OF
HICKORY AVENUE BETWEEN PINE & STATE:
Corrie: Applicant, do you have any questions of any of the staff comments?
Bowcutt: Becky Bowcutt, Briggs Engineering. Just one comment, we agree with all of
staff's conditions. Condition site specific number five, provide an OMN manual and as
built drawings on the pressurized irrigation. This system will be owned and maintained
by Settlers Irrigation District. They are now going to begin taking the systems and
maintaining them and operating them just like Nampa Meridian and we're the guinea
pig, so it doesn't make any sense for us to provide the City an OMN manual and as
builts because we'll be dealing with Settlers. I don't think Gary has any problem with
that, do you Gary?
Smith: No, that's fine.
Bowcutt: So the motion should include omitting site specific number five.
Bird: Mr. Mayor I got one question. If Settlers has a problem and we get called out,
would we be responsible Gary for that strictly —
Smith: Mr. Mayor, Council members, Councilman Bird, the development will enter into
a written agreement with the irrigation district that the district will be the operator and
Meridian City Council Meeting
May 4, 1999
Page 13
provide maintenance for the system. So this would be similar to what Nampa Meridian
is doing on other subdivision and we're not requiring any submittal to us where they are
involved in a written agreement for maintenance and operation.
Bird: Good.
Bowcutt: And Mr. Mayor and Councilman Bird, the applicant has already signed that
agreement with Settlers and it has been returned to their attorney, Scott Campbell.
Corrie: Thank you Becky. Any further comments from staff? Comments from Council?
I'll entertain a motion on the final plat of Gemtone No. 4 by Thomas T. Wright.
Rountree: Mr. Mayor I move that we approve the final plat for Gemtone Center No. 4
Subdivision by Thomas T. Wright.
Bird: Second.
Corrie: Do you want to omit number five?
Rountree: Excuse me with the deletion of site specific comment number five from
staff's letter dated May 4, 1999.
Bird: I'll second it.
Corrie: Motion made by Mr. Rountree second by Mr. Bird to approve the final with the
omission of number five specific site plans. Are there any further discussions? Hearing
none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES.
Smith: Mr. Mayor, if I may, I'd like to publicly thank Becky and Gemtone, Incorporated,
Ed Bews and Thomas Wright for helping us in obtaining an easement for a waterline
extension to the middle school site. They turned that right around for us and we
appreciate it very much.
Corrie: Thank you.
14. WATER/ SEWER /TRASH DELINQUENCIES:
Corrie: Is there anyone present who wishes to contest their water, sewer or trash
delinquency? You are hereby informed that you may appeal or have the decision of the
City reviewed by the Fourth Judicial District Court pursuant to Idaho Code. Even
though you appeal your water will be shut off and the amount of the turn off list is
Meridian City Council Meeting
May 4, 1999
Page 14
$31,266.59. Council, I will entertain a motion to accept the delinquency turn schedule
for 5/12/99.
Bird: So moved.
Rountree: Second.
Corrie: Motion made and second to approve the water, sewer, trash delinquency turn
off list. Any further discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALL AYES.
15. DEPARTMENT REPORTS:
A. MAYOR CORRIE:
CITY SEAL.
Corrie: We talked last time about the city seal, and Mr. Anderson talked about the
possibility of having that done by a design company and has anybody got any ideas of
what they want the standard to say? This is what the — that's what came out of the
Mayor's award Saturday in Boise. Is there anything different as far as standard is
concerned that you would like to see changed and I'm going to let them go. Mr.
Anderson you said to let them try to come up with four or five designs with whatever
standard you want. Is that what you —
Anderson: I guess in my past dealings with graphic artists, if you can sometimes give
them a ballpark idea of what it is you're looking for a slogan or a shape or something
like that or things that you want incorporated, then they can formulate several ideas and
put them down on paper and then bring them back to you and let you decide there.
Other than that, if we don't really have any ideas, you can just turn them loose and let
them free will and come back with something and we may not like any of them the first
time back, there are several companies that are out there doing this. In fact I was just
reading an article in the paper the other day of a company that does that, but I would
recommend that we do on something like this where it is going to be a design that will
go on letterhead and business cards and maybe even the side of city vehicles or
something like that that it be done by a professional and we could look and get the
names of some people to do that.
Bentley: I would agree. I think it needs to be done professionally. We've been the
other route before and it's kind of a headache. Thoughts, you know we've always gone
by the hub of the Treasure Valley. You've got your link to the dairy industry. I don't
know if you want to tie something like that in.
Meridian City Council Meeting
May 4, 1999
Page 15
Anderson: I think that would be good to maybe try to incorporate some of the work that
the various committees have done. We have a vision statement for the city and our
links to our heritage and being a dairy community and maybe in the design or
something it could actually incorporate some type of a farm or dairy looking building and
family and community and those types of things in the design. I guess I'm ready to
shed the image of the old yellow water tower.
Bird: I'm with you.
Rountree: I agree with everything that's said with the exception of some of what Mr.
Anderson said, but that's okay. I agree that we need a symbol of the city other than the
water tower. I'm kind of drawn to Generations Plaza and some spin on that since that
seems to tie together the history of the community and our struggle to revitalize
downtown along with some of the urban development that's gone on with the LID and
with the downtown businesses and maybe incorporate some of the more prominent
building facades that could be worked in to some type of a logo or button or symbol for
the City of Meridian. I'm enough of a non artist to know that I really can't give you a
vision of what I want. It seems to me that we have some new here and we have some
old that we could come up with something like these mayor award buttons. I'm
particularly drawn to the one that they ended up with Garden City. It's unique. It brings
in their river and their trees and the beautification of the community and I think we could
do something like that for Meridian. As far as the motto, we have been the hub of the
Treasure Valley. I think the Chamber has adopted a slight change on that to the Center
of the Treasure Valley. I suppose we could be flexible at this point in time on that and
see what comes out of the Comp. Plan process. We might come up with something out
of that that could be adopted as well. But I think the art work could stand alone with any
saying.
Corrie: Do you want anything that says the City of Meridian on it?
Rountree: Oh, yes. I think we definitely need to have — I don't know that we need to
have the seal of the City of Meridian, but the City of Meridian ought to be on the symbol
somewhere.
Corrie: Okay, anything else? Do you want me to find out what (inaudible) would do
with that before we do it?
Rountree: If you need a motion Mr. Mayor I would move to have the Mayor take the
lead on working with graphic artists for the development of the seal and logo for the City
of Meridian to be presented to the City Council for consideration.
Bentley: Second.
Meridian City Council Meeting
May 4, 1999
Page 16
Corrie: Motion made and second that the Mayor work with graphic artists and have
them look at it with your suggestions here and then bring it back to City Council and see
what it looks like.
Rountree: I guess another recommendation I'd have for you Mr. Mayor is that you
might just want to poll city staff. Those folks see a lot in town. They know what's going
on. They know the things that they've heard good things about from the folks in town.
They may have some ideas that could be incorporated. Poll them, you know see if
anybody has got a sense of what they'd like to have.
Corrie: Sounds good. Any other comments? All those in favor of the motion as stated
say aye.
MOTION CARRIED: ALL AYES.
2. BSU FOUNDATION INFRASTRUCTURE DONATION.
Corrie: On the BSU foundation, have you had a chance to look at that. That's the one
that the cities have given some money to the Treasure Valley Infrastructure study.
Garden City, Nampa, Boise, Caldwell, does the City of Meridian want to do anything
with that?
Rountree: Mr. Mayor I don't make this comment negative because I think all of these
things are a good idea, but it seems to me that there are a number of ongoing projects
with the Treasure Valley Partners and BSU and the Boise Futures and you name it,
there's a foundation or a study going on with transportation or community services.
What is it different that we're going to see out of this effort that we aren't going to see
duplicated in some other effort? I'm a bit confused with a little bit of information that
was provide what's going to be accomplished with this that's going to be additional to
some of those other efforts.
Corrie: Well this one is finished up now. This is the one they brought in Tishler and
some of the others to find out what some of the infrastructure studies of the whole
Treasure Valley and bringing it to the attention of the different cities. I don't know. I
have been to any of these meetings. I do know that it's done by BSU and the future
foundation what they would like to do is have some of the cities help pay for that. I
guess I could have John Franden come in and give you talk to you if you'd like.
Rountree: Well I don't know that it's worth his time, but I'm just you know what's the
value to the community of Meridian?
Corrie: If you'd like I can have him here the 18th and he can kind of give you an
explanation of what it is.
Meridian City Council Meeting
May 4, 1999
Page 17
Rountree: Well we got the two sided brochure, but is there something with a little more
substance to it?
Corrie: Yeah, I got a book about that thick.
Rountree: You've got extremes. I would mind perusing that I guess before I said
would support it and again I don't say this because I'm negative towards it. I just want
to make sure that there's some value there.
Anderson: Mr. Mayor, I am kind of like Mr. Rountree in the fact that I'm not sure what it
is that what they're doing for us and what benefit it is and I would be one that would be
appreciative of a presentation. Maybe a short summary of what it does and I think if
Meridian is part of this partnership then we ought to pay our fair share and there is a lot
of these studies and things that go on and a lot of them that we don't participate in and
think we ought to pay our fair share. I would just like to know what we're paying for.
Corrie: Okay, I think John could give you a better idea than what I have here tonight.
So if it meets with your approval I will have him come the 18t"
Rountree: That's fine.
Corrie: 15-20 minutes he can give you a complete run down on it. All right, that's all
have. Gary Smith.
B. GARY SMITH:
CHANGE ORDER NO. 1 FOR DRILLING OF WELL NO. 18.
Smith: Mr. Mayor and Council members, the first two items on the agenda the first item
is the change order and the final close out for the drilling of well number 18 project. I
think you have in your packet a copy of the contract change order with the description of
the changes. Either an increase or decrease and the adjusted contract amount.
There's also an exhibit A which shows the justification for the changes. Items one
through nine are adjustments in the original bid quantities, bid items and these
adjustments were made during the drilling process by our on site project representative.
Item number ten because of the wetness of the season when they started the drilling
project, they had to import some gravel material for a temporary access road to get to
the site even though it wasn't very far from the roadway, it still required some gravel
being brought in and item number eleven is the test pumping of the well and that we
never do include that as a bid item. We negotiate with the driller after the fact after the
drilling is started. In fact we got two prices on this. One from this driller and one from
another driller to do the test pumping. This was the cost that was required to test pump
the well and develop it. It's a little more than what we normally pay and the reason for
Meridian City Council Meeting
May 4, 1999
Page 18
that was because we had to extend the discharge pipe about 1900 feet from the well
site, close Ustick Road down Locust Grove to the south slough and initially we were
going to pump into what they call the milk lateral which is a ditch along the north side of
Ustick Road but the ditch was not able to handle 2500 gallons a minute. (End of Tape)
Smith:... We have an excellent well again thanks to our hydrogeologist and his abilities
and we also had a very good well driller on the project. The contract for the
construction of the pump and pump house has been signed and approved by you and
signed by the Mayor and City Clerk previously and the materials have been ordered and
the contractor should be on site shortly to begin the pump house construction also. Do
you have any questions that I could answer on this?
Bentley: I have none.
Bird: I have none.
Smith: It's about a 2% increase above the bid price. So I think we did very well.
Bird: Mr. Mayor I move that we pass this change order for the drilling of supply well
number 18 for the amount of $2,235.62.
Bentley: Second.
Corrie: Motion made by Mr. Bird second by Mr. Bentley to approve the change order of
well number 18 in the amount of $2,235.62. Any further discussion? Hearing none, all
those in favor of the motion say aye.
MOTION CARRIED: ALL AYES.
Smith: Mr. Mayor would that authorize you to sign the change order?
Corrie: Yes, yes I'm sorry.
Smith: Thank you.
2. STORM WATER DRAINAGE EASEMENT FOR ASHFORD
GREENS NO. 3.
Smith: The second item concerns the storm water drainage easement for the Ashford
Greens development which is located the easement is located on the city golf course.
That storm drainage easement has been reviewed by our lessee, the Cherry Lane
Recreation, Inc. Wally Lovan and he has reviewed the easement agreement and has
signed a consent to city grant of storm water drainage easement and returned that to
Meridian City Council Meeting
May 4, 1999
Page 19
us. We received that on May 3, 1999. 1 believe the language in that consent was
approved by Bill Gigray. The storm water drainage easement has been signed by
David Turnbull for Brighton Corporation and so it needs the approval of the Council and
authorization for the Mayor and City Clerk to sign and then it will be transmitted to the
Ada County Highway District for their signature.
Bird: Gary, in item 3.2 to be removed according to M. Tanner 4/28 it says the City of
Meridian shall have maintenance responsibilities. Has that been removed? My copy it
has just been crossed out.
Smith: Yes, it has.
Bird: Okay, thanks.
Corrie: Any other questions? I'll entertain a motion Mr. Bird.
Bird: I move that we pass the storm water drainage easement for Ashford Greens No. 3
and for the Mayor to sign and the Clerk to attest.
Bentley: Second.
Corrie: Motion made and second to approve the storm water drainage easement. Any
further discussion? Hearing none, all those in favor of the motion aye.
MOTION CARRIED: ALL AYES.
Smith: The last item I have is kind of a late arrival. I appreciate Mayor Corrie putting it
on the agenda and for the Council to consider it this evening. We were given, the
Public Works Department was given a request for a change order and it's number three
on the aeration basin project being constructed at the waste water treatment plant. I
don't remember the total number of items that were on that change order. After
reviewing the submittal by the consulting engineer and consulting with our assistant city
engineer, Brad Watson, who has been closely involved in the project, I put together this
memo and with the attached justification and cost. The justification was submitted to us
by our consulting engineer, Keller Associates, Inc. in Meridian. The cost that I have
written in long hand along side each requested change is the cost that was submitted by
the contractor Turnkey Construction out of Ontario, Oregon, and those items that
neither Brad nor I had any problem with are the ones that are listed in the memorandum
that I have addressed to you this evening. The 18 items that are listed there total
$21,001.10. Those items that show up on the changes and justification for this change
order that I have not marked as okay I did not total those items but they have — so
around $71,000 1 suspect there.
Meridian City Council Meeting
May 4, 1999
Page 20
Bird: That you have not okayed.
Smith: I have not okayed, correct. These items to which I have spoken to Dennis
Suihkonen at Keller Associates as late as this morning. I have concerns with for
approvals and I told Dennis that I could not bring those before the Mayor and Council
until we had resolved them between ourselves. That is the Public Works Department,
the consulting engineer and the contractor. So in order to not delay payment to the
contractor I wanted to bring these items before you this evening for your consideration
that I felt were justified for payment and those items as I previously mentioned are the
18 shown in the memorandum for $21,001.10. The justifications that are attached to
that memorandum I think are fairly self explanatory. I know you haven't had much time
to review these. If you do have any questions I'd be happy to answer them. Like I say
Brad and I have both reviewed these, we've reviewed them with our Public Works
Superintendent, John Shawcroft and we don't have a problem with payment for these
items.
Bird: Mr. Mayor, Gary, now we okay these 18 items then the other 6 items will be
coming through in a change order number four?
Smith: Yes.
Bird: Okay, I've got one question on the aeration basin center wall supports and
realize the price is pretty expensive but that is really something that was beyond
anybody's — I mean nobody could foresee that.
Smith: Yes. That's true.
Bird: The cost seems a little exorbitant, but yet it don't —
Smith: It's a difficult working environment, very difficult.
Rountree: Be careful with the adjectives.
Smith: You don't want to be licking your lips a lot while you're up there. That's pretty
much a general instruction that they give you when you make a tour, but anyway the
concern over that one Councilman Bird and Mayor and Council is that when change
order number one came through it was for emergency repairs and at that time it was
Brad and my understanding that we were going to split the cost of these repairs for that
happening with the contractor. Because there were some concerns that the contractor
had not actually supported the launder trough or that exterior wall either prior to or
during his construction. That was a difficult thing to resolve between us and so we
agreed on change order number one to split those costs and Brad and I felt like this
could be considered as part of that kind of cost.
Meridian City Council Meeting
May 4, 1999
Page 21
Bird: (Inaudible). Mr. Mayor I move that we accept change order number three as
listed 18 items instead of 24 items for the aeration basin project with Turnkey
Construction for the total of $21.001.10.
Rountree: Second.
Corrie: Motion made and second to approve the change order number three in the
amount of $21,001.10. Any further discussion? All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES.
Smith: Thank you Mr. Mayor and Council and thank you very much for allowing me to
bring you this item this evening.
Rountree: Gary, just a question have we gotten any — (inaudible) Joe?
Smith: I haven't in fact I was thinking of him today to tell you where I was but anyway,
and I remembered that Mr. Gigray was going to dictate and Eric maybe you could check
for us but he was going to dictate an agreement that we were going to sign between Joe
and the City of Meridian for limited liability before he left on his trip to Indiana, which he
didn't take and I don't know whether he got that dictated or not. So I just need —
Rossman: It's an agreement between who?
Smith: Joe Simunich and the City of Meridian.
Rossman: I'll check on that.
Smith: Okay, thank you.
Corrie: Okay we'll go back to the beginning and Mr. Trainer.
Trainer: Thank you Mr. Mayor, members of the Council, I'm Charles Trainer Ada
Planning Association and I requested a fairly short notice and opportunity to come
tonight and talk for just a few minutes about the planning program for next year for Ada
Planning Association. Our fiscal year is the same as most of our members and starting
in October 1 St run through September 30th. So we are engaged right now in preparing
our budget for next year and looking at our planning activities. Iry (Inaudible) has
requested that we meet with our member agencies to basically tell them about this
opportunity and find out where our members think we ought to be putting our planning
priorities in the fiscal year 2000. Here are a limited number of copies of our proposed
budget. You can see that the budget for this year is about 2.12 million dollars for Ada
Meridian City Council Meeting
May 4, 1999
Page 22
Planning Association. Next year it will drop slightly. About half our funding does come
from federal sources from federal transportation, air quality grants, members dues, this
year restricted to member dues from Ada County governments running about 22%.
Next year member dues will account for about 30% of our budget and that includes a
slight increase to member governments in Ada County and then a significant change in
the Canyon County governments will be joining as members for the first time in history
of the organization. Now these pie charts are based on detailed sheet, it looks like that.
It shows you where the revenues come from. I can see that basically Meridian this year
the member dues for Meridian $18,217. For 2000 it would be $21,509. Any questions
of our revenue sources?
Rountree: Charles, was the number I gave you yesterday in the ballpark of the
numbers that you used to compute your —
Trainer: I believe it was. I can't guarantee it. I did not have a chance to sit down with
Iry today to talk about that.
Rountree: Okay, just curious.
Corrie: What was those?
Rountree: It was — the federal funds. I had this same meeting yesterday with —
Trainer: (Inaudible) Councilman Rountree wearing his other hat as ITD. Expenses are
shown in the second sheet, and there again you see the bulk of our expenses are under
salary. We are this year budgeted at 24 and a half positions. We will be going up to 26
full time positions for the year 2000. One of the primary reasons for this is because of
the addition of Canyon County, there's an expectation that they will be receiving some
services and our intent is to basically have a staffed office over in Canyon County, and
we're working that through Boise State University and their west campus. In the
(inaudible) you see there's a considerable drop and that reflects basically some big
ticket items this year that will not be repeated. Things like an intelligent transportation
system, and (inaudible) photography project that is being undertaken this year. Any
questions on expenses? With that basically the last page just shows you where our
draft task list is. This we have a number of activities that we're required to undertake as
part of the federal program. Emergency management, trails program, things of that
nature, things that sort of what we do is tied to the sources of funding. Right now our
discretionary (inaudible) for the year 2000 is looking pretty slim at .4. The discussions
we've had with local governments so far, there's certainly a strong emphasis in
maintaining and in fact increasing assistance to local governments during the census
that is going to kick off in April 2000. Matter of fact I think Shari over here was talking to
Ronny this morning about that very activity because of the reliance on local
governments for an accurate count. This seems to be a very important area to put our
Meridian City Council Meeting
May 4, 1999
Page 23
focus in and that's our intent. We will also be strengthening and maintaining our
commitment to public transportation, commitment to the Regional Public Transportation
Authority which the City of Meridian is a member. Again that seems to be something
that a lot of our members put a lot of strength in. We had some — a potential project on
something called the Treasure Valley Corridor Study. Basically this is going to be a
companion to the 1-84 corridor study, but it's more targeted in the south part of Canyon
and Ada Counties. It's a $200,000 plus study. It used to be known as the Deer Flat
Corridor Study, but the people I'm dealing on Deer Flat felt it was unfair to pick just on
them so we're going to be looking at a much broader range of alternatives trying to get
some east / west transportation alternatives in that part of the region, and with that I will
shut my mouth and basically if you have any questions about what you think we ought
to be doing.
Corrie: Comments, suggestions?
Bentley: An overpass.
Rountree: I have no comments.
Bird: I have none.
Corrie: Thank you.
Trainer: Thank you very much.
Corrie: The last thing on the agenda is the Executive Session.
Bentley: Real quick. A quick report the daycare committee is meeting — well they have
met for the third time tonight. They've got a hold of Boise's ordinance and they are
looking at it to give them a basis to work off of and then they're making changes off of
that. I've given a bunch more information they didn't have concerning the city's current
zoning ordinances, and they're moving ahead full steam quite well. The second thing
have got a question did we or did we not request to have a budget workshop for the
department heads to go over the forms and the lines and everything? Because Janice
was under the impression that that wasn't requested and I thought we had.
Anderson: I don't know if it was requested or suggested.
Rountree: I think that it was suggested and that it would happen this month and the first
part of next month. I do understand they all have a standard budget preparation
package, and I've requested that we see copies of that.
Corrie: Hopefully by the 25t", yeah.
Meridian City Council Meeting
May 4, 1999
Page 24
Bentley: Because you know some of the budgets are big and they take a little longer,
so we probably need to get this process rolling pretty quick to help the department
heads get cooking.
Rountree: We'll see what that package looks like by the 20tH
Bentley: I noticed she did give us some stuff. She pulled out the definition sheet and —
Rountree: What capital improvements are.
Bentley: Yeah, so that they could get that defined out in there.
Anderson: Might I suggest that maybe at our strategic planning session for May that
she come and give a quick presentation to the Council about her new format and how
that's going to work since we're going to be the one who ultimately has to take all these
budgets from the department heads and mesh them together. It would be nice if we
could look at ahead of time and if we saw anything that might present problems after
they're done rather than having the department heads do a bunch of work and then
saying we don't like that format. It would be nice to look at it ahead of time.
Bentley: It would be nice to know what it is.
Corrie: Yeah, you'll like it when you see it. It's going to take the complications away
from you.
Bird: Everybody down the same page.
Corrie: It's all the same. Yeah, it's a good point and I think you should — you will get the
forms and everything on that and you could even play on your computer if you want to
but it's all set up and ready to go. It's all one format. You look at it and know exactly
where you are and where you're going. I've got a one, three and five project that the
department heads will be projecting out for you as well.
Bentley: Can you have Tom give a free yahoo on this?
Corrie: Is Mike out there? Tom, quick.
Kuntz: Mayor and Council, I just want to let you know on Friday which was Arbor Day,
we received notification from ZamZows that we had been awarded approximately 150
gallons of a chemical called Save A Tree. It was an invention of Jim ZamZow and it
actually treats the soil. There was four places that were awarded the grant if you want
to call it that. Boise was one of those and we were the other one. It will give us enough
Meridian City Council Meeting
May 4, 1999
Page 25
to treat all the trees that we have within our parks and city right-of-ways. So I just
wanted to make you aware that we received that. Thank you.
Rountree: Mr. Mayor two quick items. Strategic planning session the 25th of May, does
that meet everybody's schedule? So Will, will you go ahead and keep that in mind?
One thing I do want to have is what Glenn brought up is discussion with Janice on the
budget and the budget preparation process and anybody else and Glenn you had
something you wanted to add we can talk about later. I can't remember what it was. I
have got it written down. The other item is we've got this letter from ACHD from Joe
Roseland about wanting to come and visit us in August about the E. 1 st Meridian couplet
option after they get signals calibrated, and I would suggest that we take him up on that
offer if you would let him know Mr. Mayor. If that meets with everybody's approval.
Bentley: Definitely.
Rountree: That's all I had.
Corrie: All right Council I would recommend that we go into the Executive Session
according to Idaho Code 67-2345(f) pending litigation advice from legal counsel.
Bird: So moved.
Anderson: Second.
Corrie: Motion made and second we go into Executive Session according to the Idaho
Code. All those in favor say aye.
MOTION CARRIED: ALL AYES.
16. EXECUTIVE SESSION:
Bird: Mr. Mayor I move that we come out of the Executive Session.
Rountree: Second.
Corrie: Motion made and second we come out of Executive Session. All those in favor
say aye.
MOTION CARRIED: ALL AYES.
Corrie: Out of Executive Session and no final action or final decision was made while in
the Executive Session. I'll entertain a motion to adjourn.
Meridian City Council Meeting
May 4, 1999
Page 26
Bentley: So moved.
Rountree: Second.
Corrie: Motion made and second. All those in favor say aye.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 9:35 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
ROBERT D. CORRIE, MAYOR
ATTEST:
WILLIAM G. BERG, JR., CITY CLERK