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HomeMy WebLinkAbout1999 06-01MERIDIAN CITY COUNCIL MEETING JUNE 1. 1999 The regular meeting of the Meridian City Council was called to order at 7:30 p.m. on June 1, 1999 by Mayor Corrie. MEMBERS PRESENT: Ron Anderson, Keith Bird, Glenn Bentley, Charlie Rountree. OTHERS PRESENT: Mayor Bob Corrie, Will Berg, Stephan Rutherford, Bill Gordon, Gary Smith, Kenny Bowers, Tom Kuntz, Shari Stiles. Corrie: Welcome to the City Council meeting folks. It doesn't look like there's any public hearings tonight, so not too well packed. Council, I have the consent agenda before you. City Clerk the resolution numbers would be what? Berg: If they're approved? Corrie: Yes. Berg: We'll start with number 230 for C, 231 for E, 232 for F. Corrie: Okay, gotcha. Any questions on the consent agenda Council? Rountree: I have none. Bird: I have none. Corrie: Okay, I'll entertain a motion for approval of the consent agenda. Rountree: Mr. Mayor I move that we approve the consent agenda and for items C, E and F respectively the resolutions be 230, 231, and 232. Bird: Second. Corrie: Motion made and seconded that we approve the consent agenda for the resolutions C at 230, E at 231 and F 232. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. 1. TABLED 5/18/99: ORDINANCE #814 — 1999 MOTOR VEHICLE EMISSIONS CONTROL: Corrie: Mr. Clerk would you read that Ordinance number? Berg: Yes, this ordinance was given a number and tabled quite a few times, so it's 814. (ORDINANCE #814 WAS READ BY TITLE ONLY) Corrie: Okay you heard the reading of Ordinance #814 by title only. Is there anyone from the audience who would like to have Ordinance #814 read in its entirety? Hearing none — Bentley: Mr. Mayor I move we approve Ordinance #814 with suspension of rules. Rountree: Second. Meridian City Council Meeting June 1, 1999 Page 2 Corrie: Motion made and second that we approve Ordinance #814 with suspension of rules. Any further discussion? ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. MOTION CARRIED: ALL YEAS. 2. TABLED: ORDINANCE # -- ADD ASSISTANT FIRE CHIEF: Corrie: The attorneys have asked us they haven't got the ordinance quite written up yet and if the Council would consider tabling that to the 15th of June of 1999. Bentley: So moved. Bird: Second. Corrie: Motion made and second that we table Ordinance — Add Assistant Fire Chief until 6/15/99. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: ALL AYES. 3. TABLED 5/18/99: FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR CONDITIONAL USE PERMIT FOR A CHILDCARE FACILITY LICENSED FOR 50 CHILDREN BY KATHLEEN & WENDELL LAWRENCE - SOUTH OF PINE STREET, NORTH OF HWY 30/FRANKLIN ROAD, ON LINDER ROAD: Corrie: Gentlemen, I'm going to put that one down. We need to table this because we need to do the ordinance and the development agreement first. It has to be have the ordinance posted for a length of time, so I'll go to item number five which is the ordinance number of the annexation and zoning for Kathleen and Wendell Lawrence. Mr. Berg, what ordinance will that one be? Berg: Excuse me, Mr. Mayor, what item are we on? Corrie: Number five, it's Ordinance number annexation and zoning for Kathleen and Wendell Lawrence. Berg: We're not going to approve the development agreement first? Corrie: I'm sorry. We have to go to four. You're right, I'm sorry. My mistake. I'm too fast. Meridian City Council Meeting June 1, 1999 Page 3 4. DEVELOPMENT AGREEMENT FOR KATHLEEN & WENDELL LAWRENCE: Corrie: Has that been signed, Mr. Clerk? Berg: Yes, I believe it has. I'm just looking to make sure. Yes, Wendell and Kathleen Lawrence have signed the development agreement. Corrie: And they are the property owners now; is that correct? Berg: That's correct, they are the property owners. Corrie: I'll entertain a motion on the development agreement for Kathleen and Wendell Lawrence. Bentley: Mr. Mayor I move we approve the development agreement for Kathleen and Wendell Lawrence. Bird: Second. Corrie: Motion made and second that we approve the development agreement for Kathleen and Wendell Lawrence. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. 5. ORDINANCE #827 - ANNEXATION AND ZONING FOR KATHLEEN & WENDELL LAWRENCE: Corrie: The ordinance number would be? Berg: Yes, Mr. Mayor, Ordinance #827. (ORDINANCE #827 WAS READ BY TITLE ONLY) Corrie: You heard the reading of Ordinance #827. Is there anyone from the audience who would like to have Ordinance #827 read in its entirety? I'll entertain a motion on Ordinance #827. Rountree: Mr. Mayor I move that we approve the annexation and zoning ordinance #827 for Kathleen and Wendell Lawrence, authorize the Mayor to sign and the Clerk to attest with suspension of rules. Anderson: Second. Meridian City Council Meeting June 1, 1999 Page 4 Corrie: Motion made and second that accept ordinance #817 annexation and zoning for Kathleen and Wendell Lawrence with suspension of rules. Any further discussion? Hearing none, roll call vote. ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. BIRD, YEA. ROUNTREE, YEA. MOTION CARRIED: ALL YEAS. Rountree: Mr. Mayor, shouldn't we extend the tabling of item number three to a date certain? Corrie: Yes, until the 15th is what the – I believe, Steve is that correct on that one? The 15th of June? Rutherford: Yes. Corrie: Okay. Rountree: Mr. Mayor I would move that we continue item number three conditional use permit for childcare facility for 50 children to June 15th Bentley: Second. Corrie: Motion is made and second that we continue the tabling of the Findings of Fact and Conclusions of Law for the conditional use permit until the 15th of June, 1999. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. 6. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR REZONE OF 9.838 ACRES FROM R-8 WITH CONDITIONS FOR TOWNHOUSES TO R-8 WITHOUT CONDITIONS FOR PROPOSED TREMONT PLACE SUBDIVISION BY LUNA VISTA, INC.—BROADWAY & 8Th STREET (725 W. 8Th): Stiles: Mr. Mayor, I would like to request a couple of changes to the conditions. On page 10, under 2.1 B that the word, "required" be changed to "allowed" in case something happens and some other development comes up that they at least be able to meet the R-8 requirements. Also on page 11, under 2.6 that the applicant shall not pipe the Nine Mile Drain, and shall provide a multiple use pathway along the drain as represented in public hearings. I believe that was the intent of the Planning and Zoning Meridian City Council Meeting June 1, 1999 Page 5 Commission. If Mr. MacCoy remembers something else, maybe he could speak to that, but they did initially propose piping the Nine Mile Drain, but we would like it to remain open and it to be used as a pathway, except for where the sewer crosses. Corrie: Okay. Any other comments Shari? Is there anyone here from the Tremont Place Subdivision tonight? Stiles: If you have any questions, I could give you some background on the project. Anderson: Those changes you just mentioned, Shari, is the developer aware of those? I mean that was original testimony, but he's aware of those? Stiles: The original application they did propose to have — to pipe the Nine Mile Drain. This is at the end of Broadway. It's in between the end of Broadway and where the Sunrise Health Center is. It's all open all through there, and they had initially proposed to pipe it, but we asked them to leave it open and use it as an amenity. Anderson: And they agreed to that? Stiles: Yes, they show it as a common lot on their plat. Rountree: They testified to that effect. Corrie: Mr. Rutherford, do we need an amendment to the Ordinance on this one? Do you know for sure? Rutherford: Mayor, Council members, point of information in speaking with Mr. Gigray we felt that it would be a situation where tonight if the Council chose they could approve the Findings of Fact and Conclusions of Law and set for the next City Council meeting to take up the ordinance because it's going to have to be an amended ordinance because there is an ordinance out there. Just kind of a strange posture of this one being a rezone as opposed to just — we're going to need to mess with the ordinance and it's going to be by an amendment. Corrie: Any other comments from staff then? Stiles: Yes, Mr. Mayor and Council, there were certain conditions placed on this property as a result of the rezoning to an R-8. It would require an amended ordinance hopefully the same number as the original one that would change those conditions and we could incorporate all that within that ordinance. Corrie: Council discussion? I'll entertain a motion on the Findings of Fact and Conclusions of Law. Meridian City Council Meeting June 1, 1999 Page 6 Rountree: Mr. Mayor I move we that approve the Findings of Fact and Conclusions of Law and Decision and Order with modifications made to the Decision and Order on page 10, item 2.1 B substituting the word "allowed" for the word "acquired". And on page 11 of the same document item 2.6 that should read the applicant shall not pipe the Nine Mile Drain and shall provide a multiple use pathway along Nine Mile Drain and utilize Nine Mile Drain as an amenity to the development. Bentley: Second. Corrie: Motion made by Mr. Rountree second by Mr. Bentley to approve the Findings of Fact and Conclusions of Law with the additions and corrections in the motion. Is there any further discussion? Hearing none, roll call vote. ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. MOTION CARRIED: ALL YEAS. Corrie: Do we need a motion on that to work the amendment on the ordinance or are you just going to do it? Rountree: That's in the Decision and Order. Corrie: Okay, all right. 7. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR ANNEXATION & ZONING OF 5 ACRES (FOR L -O ZONING) BY LOMBARD CONRAD ARCHITECTS -1985 BLACK CAT: Corrie: Staff. Stiles: Mr. Mayor and Council, this would have required a development agreement according to the Decision and Order. The only thing I would request on page 16 under item 3.15 line three, I'd ask that the words "and approved" be changed to "for approval" by the Planning and Zoning Department. It's just a minor issue, but the way it's worded, it almost – not that it would happen in this case, but some people may think that the fact that they have provided a plan means it will be approved. Corrie: Anything else Shari? Stiles: No, that's all. Thank you. Corrie: Further discussion on item number seven by Council? I'll entertain a motion on item number seven. Meridian City Council Meeting June 1, 1999 Page 7 Bentley: Mr. Mayor I move we approve the annexation and zoning of 5 acres Lombard Conrad Architects with the change on page 16 number 3.15 changing "and approved" to "for approval" and prepare a Decision and Order. Bird: Second. Corrie: Motion is made and second that we approve the Findings of Fact and Conclusions of Law – do we need other Findings of Fact and Conclusions of Law or can we use these? I'm confused here. We don't need other Findings of Fact and Conclusions of Law. Do we have to approve these? All right, we have a motion before the floor the Findings of Fact and Conclusions of Law be approved with the corrections as stated. Any further discussion? ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. & Eel 9Eel ►[e7_1::A2193W-All T2F_F3 8. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR ANNEXATION & ZONING OF ONE ACRE (FOR R-15 ZONING) BY ALICE CULVER-911 E PINE STREET: Corrie: Staff comments? Stiles: Mr. Mayor and Council, this will also require a development agreement and under 3.6 on page 14, if it is your desire that since could be reworded if the R-15 zone is approved, all development proposals shall be processed under the conditional use permit process. Corrie: Anyone here from the Alice Culver here tonight? Council any further discussion? Bentley: I have none. Bird: I have none. Corrie: I'll entertain a motion on the number eight. Bentley: Mr. Mayor, I move we approve the Findings of Fact and Conclusions of Law and Decision and Order granting application for annexation and zoning for Alice Culver with the change noted on page 14, 3.6 that if the R-15 zone is approved that all development proposals shall be processed under the conditional use process. Meridian City Council Meeting June 1, 1999 Page 8 Bird: Second. Corrie: Motion made and second that we approve Findings of Fact and Conclusions of Law for request for annexation and zoning with the corrections. Any further discussion? ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. ►TA[ft 9to] ►[eL1VV121DW.11IW/2F_1-0 9. DEVELOPMENT AGREEMENT FOR HARTFORD SUBDIVISION: 10. ORDINANCE # SUBDIVISION: - ANNEXATION AND ZONING OF HARTFORD Corrie: City Clerk has that one been signed? Berg: Mr. Mayor, I have not received a signed copy of the development agreement. They've been contacted several times and they have not brought it in to us. Corrie: Did they give you a reason why? Berg: Mr. Mayor and members of the Council, no they did not, but this is where the developer is a different person than the owners of the property so I don't know if there's some negotiations there or waiting for a purchase or what the problem may be, but Glenn Johnson and his representative have been contacted. Ray and Janet Wilder are the owners of the property, so I don't know if there some time frames for different attorneys to review the document or what the reason is. Corrie: We don't have a development agreement signed. We can't do that one or ten either one. Rountree: Mr. Mayor I move that we table item 9 development agreement for Hartford Subdivision and item 10 annexation and zoning ordinance for Hartford Subdivision to our next regularly scheduled meeting June 15tH Bird: Second. Corrie: Item number 9 and 10 motion is to table both those until the meeting of June 15t", 1999. Any further discussion? Rountree: Mr. Mayor, Gary Smith has a comment. Meridian City Council Meeting June 1, 1999 Page 9 Smith: Mr. Mayor, council members, in reading through the development agreement Exhibit A that is referenced on page 1 has included in the development agreement is for 0.456 acres. That was the parcel that was annexed in addition to what was originally annexed. I assume that the development agreement should be for the complete subdivision rather than just that .45 acres, so I think the Exhibit A needs to be revised to included the entire subdivision. Corrie: Any further discussion? All those in favor of the tabling of item 10 and number 9 say aye. MOTION CARRIED: ALL AYES. 11. REQUEST FOR CONDITIONAL USE PERMIT FOR AN APPROXIMATELY 8,000 SQUARE FOOT BUILDING BY BILL & PAT GEYER — NE CORNER OF WILSON & LOCUST GROVE: Corrie: Comments from staff on the request? Stiles: Mr. Mayor and Council, on page six of the recommendation item 1.34, the development agreement I believe reduced the planting strip beyond required right-of- way to 15 feet. If that could be revised the second sentence provide planting strip beyond required right-of-way per terms of development agreement. Also I would like to note that the applicant or his representative I don't know is here tonight, just to inform you that the plan that we have received does not comply with ordinance requirements and just make sure that that the plan that we get for a building permit does comply with all the terms and conditions of our comments. Corrie: Also Shari, I believe we got a letter from Bill and Pat Geyer about item number 1.42 no city water should be eliminated per conversation understanding with Mr. Bruce Freckleton. Stiles: Bruce took that out because of the size of the landscaped area. Is that — Corrie: Do you want that one removed? Stiles: Bruce Freckleton agreed to that? Corrie: I don't know. That's what it says — be eliminated per my conversation and understanding with Mr. Bruce Freckleton. Do you know anything about that? That's the one that no city water will be allowed for landscaping irrigation. Meridian City Council Meeting June 1, 1999 Page 10 Smith: I don't know anything about the letter that they've sent, Mayor Corrie. Typically that restriction for city water is if the area to be irrigated exceeds a half acre. I can't imagine that's the case here, so that's probably why the request is being made to delete that item. I would assume that that's a valid request. Corrie: Any other discussion from Council to staff or yourselves? Bentley: I have none. i 1.1 To M I ITVVXit9TiT-3 Corrie: I'll entertain a motion on item number 11 request for conditional use permit for Bill and Pat Geyer. Bentley: Mr. Mayor I move we approve the conditional use permit for 8,000 square foot building by Bill and Pat Geyer with the recommended changes on page six that the 15 foot instead of 20 foot planting strip be required beyond the required right-of-way per terms of the development agreement and that we strike on page 7 provision 1.42 no city water will be allowed for landscape irrigation. Rountree: Second. Corrie: Motion is made and seconded that we approve the request for conditional use permit with the corrections and deletions of item 1.34 and item 1.42. Any further discussion? Hearing none, roll call vote. ROLL CALL VOTE: BENTLEY, YEA. ANDERSON, YEA. ROUNTREE, YEA. BIRD. MOTION CARRIED: ALL YEAS. Berg: Just a clarification, this maybe directed to the attorney, do we need to approve the Findings of Fact and Conclusions of Law officially from the P & Z and then approve a conditional use permit or authorize the — whatever document that is for the conditional use? In the past we have approved individually the Planning and Zoning's Findings. Just a question. Rutherford: Mayor and members of the Council, it was understanding that we would — if you approved this that we would come up with the Order and Decision and go from there. Rountree: Mr. Mayor I think the question is do we need Findings of Fact and Conclusions of Law prepared? We don't have them. We have a recommendation from Meridian City Council Meeting June 1, 1999 Page 11 Planning and Zoning. Do we need that for a conditional use permit before we can take action on the conditional use permit? Rutherford: It's my understanding, yes. Rountree: Okay. Corrie: Okay, I'll entertain a motion for Findings of Fact and Conclusions of Law preparation. Rountree: Mr. Mayor I move that we have Findings of Fact and Conclusions of Law and Decision and Order prepared for this requested conditional use permit and that that Findings of Fact and Conclusions of Law incorporate the recommendations from Planning and Zoning that have been modified by Planning Administrator, Shari Stiles. Page 6 item 1.34 the planting would be 15 feet and that item 1.42 be deleted and that the Findings of Fact and Conclusions of Law reflect positively on the requested conditional use permit. Bentley: Second. Corrie: Motion made that we direct the city attorney to draw up the Findings of Fact and Conclusions of Law with the recommended changes and also approve the recommended changes on the conditional use permit for the Council. Any further discussion? Hearing none, all those in favor of the motion say aye. ►VAIs] t9[ffl 0[y_1VV12 101/_1IW_\'12 601 12. REQUEST FOR A CONDITIONAL USE PERMIT FOR MULTIPLE BUILDINGS ON ONE LOT BY WES WORCESTER D/B/A SANTEE CONSTRUCTION— SOUTH OF E. PINE ST. & WEST OF N. RALSTIN ST.: Corrie: Shari? Stiles: Mr. Mayor and Council, this I guess is also one that requires Findings of Fact and Conclusions of Law. It's pretty a straight forward project just to advise you, they are coming in with a condominium project for this that you will be seeing later, but we had no problems with this as it's already in a developed industrial subdivision. Corrie: Is there any question on the number of trees or anything like that Shari? Stiles: No, they'll meet our requirements. Corrie: Okay. Any further discussion on the request for conditional use permit? Meridian City Council Meeting June 1, 1999 Page 12 Bentley: I have none. Bird: I have none. Corrie: I'll entertain a motion on the conditional use permit request. Bentley: Mr. Mayor, I move we instruct the attorney to prepare Findings of Fact and Conclusions of Law on the request for a conditional use permit by Wes Worcester d/b/a Santee Construction. Rountree: Second. Corrie: Motion made and seconded that we approve the request for conditional use permit and order the attorney to write the Findings of Fact and Conclusions of Law on item number 12. Any further discussion? ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD. MOTION CARRIED: ALL YEAS. 13. REQUEST FOR A CONDITIONAL USE PERMIT FOR A BANK WITH DRIVE- THRU LANES BY OLSON & ASSOCIATES ARCHITECTS (HOME FEDERAL)— SE CORNER OF FRANKLIN & MERIDIAN RD: Corrie: Shari? Stiles: Mr. Mayor and Council, the only comment I had would be on page 4. This would also require Findings of Fact and Conclusions of Law. Item 1.18 be changed to read 17 foot long parking spaces shall be allowed due to overhang area provided. I would also like to request since there are findings required for this -- Findings of Fact and Conclusions of Law required for this project, they would like to be able to submit their building permit and if Findings are required it's going to take a little bit longer for it to be officially approved. I would like to start processing the building permit application so they could get going. Corrie: Okay, Shari, I have another question for you. On page 4, 1.14, it says landscaping of 20 foot wide strip adjacent to Meridian Road shall be provided south of the proposed property line as part of this development. Have they agreed to that? Stiles: I haven't had a direct objection to it. They did mention it in the Planning and Zoning pubic hearing. They're proposing for their access to the property to be quite a bit south of where they propose to split the property. The property is not split right now, Meridian City Council Meeting June 1, 1999 Page 13 and their access to the property would be quite a bit south of that proposed line. We've asked that that 20 foot strip in between Meridian Road and where the driveway would be that they landscape that now. Corrie: And they agreed? Stiles: I don't know that they agreed, no. Corrie: Does Council see any problem with that? Rountree: We'll problem hear if there is. Corrie: Okay, any further discussion on item 13? I'll entertain a motion on the request for a conditional use permit including the Findings of Fact and Conclusions of Law. Anderson: Mr. Mayor I make a motion that we approve the request for conditional use permit for the Home Federal at the corner of Franklin and Meridian Road and instruct the attorney to draw up the Findings of Fact and Conclusions of Law. Bird: Second. Corrie: Motion is made and seconded that the request for conditional use permit be approved and the attorney draw up the Findings of Fact and Conclusions of Law with the stipulation of staff additions on item number 13. Any further discussion? Hearing none, roll call vote. ROLL CALL VOTE: ANDERSON, YEA. ROUNTREE, YEA. BENTLEY, YEA. BIRD, YEA. MOTION CARRIED: ALL YEAS. Rutherford: Mr. Mayor and members of the Council, point of information on the last motion, that included Shari's comment on page 4, 1.18 with the 17 foot long parking spaces. Anderson: Yes. Corrie: Yes. 14. REQUEST FOR A CONDITIONAL USE PERMIT FOR A SPECIALTY RETAIL MUSIC STORE BY JOHN BEAGLEY—NORTH OF OVERLAND RD BETWEEN S LOCUST GROVE RD & S EAGLE RD (2400 E. OVERLAND RD): Meridian City Council Meeting June 1, 1999 Page 14 Corrie: Shari? Stiles: Mr. Mayor and Council, this is the property I know as the Peck property. It was annexed in conjunction with the St. Luke's annexation when all those properties were annexed at the same time. This is zoned C -G currently. They were required to go through a conditional use permit process as part of that annexation. A development agreement is required so Findings of Fact and Conclusions of Law and a development agreement would be required. I didn't know if you had it in your boxes tonight. Sanitary Services Company has issued some comments on it that we believe can be worked out, but other than that, I guess just the Findings and development agreement need to be worked out. Corrie: Comments or discussion from Council? Rountree: Mr. Mayor just a question on the action here as far as the development agreement. That's part of the original approval process with an approved conditional use permit I'd assume that that would still be binding. Probably a question for Counsel or should we hold action on this until that development agreement is signed? Rutherford: Mayor, members of the City Council, in the interest of consistency with what we did back with number 3, 4 and 5, that would seem to be the order of things. Get the development agreement squared away, get a signature on that before you approve any Findings of Fact and Conclusions of Law. I don't think that impacts your action tonight on the recommendations to the City Council, but prior to approving the Findings of Fact and Conclusions of Law I think you'd have a signature on the development agreement. Rountree: Mr. Mayor I move that we have Findings of Fact and Conclusions of Law and Decision and Order prepared for the requested conditional use permit for a specialty retail music store. Bentley: Second. Corrie: Okay, motion is made and seconded that we approve the conditional use permit for a specialty music store and to direct the attorney to draw up the Findings of Fact and Conclusions of Law as such. Any further discussion? Rountree: One comment, Mr. Mayor. I did not move to approve the conditional use permit, just the preparation of Findings of Fact and Conclusions of Law. Corrie: Okay, you're right. Motion is made and seconded that we have the attorney draw up the Findings of Fact and Conclusions of Law for the specialty retail music store Meridian City Council Meeting June 1, 1999 Page 15 by John Beagley. Any further discussion? Hearing none, all those in favor of that motion say aye. MOTION CARRIED: ALL AYES. 15. FINAL PLAT FOR MIDVALLEY BUSINESS PARK BY HUBBLE ENGINEERING — NORTH OF 1-84, WEST OF EAGLE ROAD ON THE SOUTHWEST CORNER OF E. MAGIC VIEW DRIVE AND S. ALLEN STREET: Corrie: Staff report, Shari. Stiles: Mr. Mayor and Council, this property is under the terms of a recorded development agreement, and we have no problems with approval of the final plat. Corrie: Is the developer here tonight or anybody representing them? Nickel: Mr. Mayor, members of the Council, Shawn Nickel Hubble Engineering 9550 Bethel Court in Boise. Corrie: Do you have statement on the final plat? Nickel: No other than we are in agreement with all of the conditions of approval. Corrie: All right thank you. Council? Number 16 final plat for Midvalley Business Park by Hubble Engineering. Rountree: Mr. Mayor I move that we approve the final plat for Midvalley Business Park subject to the conditions of staff. Bentley: Second. Corrie: Motion made and second that we approve the final plat for Midvalley Business Park by Hubble Engineering with the conditions of the staff. Any further comments? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. (End of Tape) 16. FINAL PLAT FOR THOUSAND SPRINGS NO. 5 BY FARWEST LLC (MARTY GOLDSMITH) — NORTH OF VICTORY AND WEST OF EAGLE ROAD: Corrie: Staff comments? Meridian City Council Meeting June 1, 1999 Page 16 Stiles: Mr. Mayor and Council, we didn't get these comments to the applicant's representative until about 3:30 today. I believe she has a representative here tonight. They just probably said they agreed to everything. We were just handed this recent bulletin. Berg: Shari, the members of the Council do have that. Stiles: Oh, they have that. You have the letter from them. There's a few minor details to work out with this project, but we have no problems with the plat. Corrie: Okay, would the representative like to speak? Okay, that's a quickie. Council any further discussion on the final plat for Thousand Springs No. 5? Bentley: I have none. Bird: I have none. Rountree: None. Corrie: I'll entertain a motion on the item number 16. Bird: Mr. Mayor I move that we approve the final plat for Thousand Springs No. 5 by Farwest LLC, north of Victory and west of Eagle Road. Bentley: Second. Corrie: Motion made and second that we approve the final plat of Thousand Springs No. 5. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. 17. WATER/ SEWER /TRASH DELINQUENCIES: Corrie: Delinquency turn off scheduled for 6/9/99. This is to inform you in writing if you choose to, you have the right to a predetermined hearing at 7:30 p.m. Tuesday June 1, 1999 before the Mayor and City Council to appear in person to be judged on the facts and defend the claim made by this city that your water, sewer and trash bill is delinquent. You may retain Counsel. This service will be discontinued on June 9, 1999 unless payment is received in full. Is there anyone present who wishes to contest his or her water, sewer delinquency? You are hereby informed that you may appeal or have the decision of the city reviewed by the Fourth Judicial District Court pursuant to Idaho Meridian City Council Meeting June 1, 1999 Page 17 Code. Even though you appeal, your water will be shut off. The amount of the turn off list is $36,688.75. I'll entertain a motion on the delinquency turn off schedule. Bentley: Mr. Mayor I move we approve the water and sewer delinquency turn off list for 6/9/99. Rountree: Second. Corrie: Motion made and second that we approve the water, sewer, trash delinquency turn off list as read. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. 18. DEPARTMENT REPORTS: A. TOM KUNTZ: 1. APPROVAL TO SELECT CONSULTANT FOR PARKS AND RECREATION COMPREHENSIVE PLAN: 2. RECOMMENDATION TO RESTRICT DOGS IN TULLY PARK: Corrie: Tom is not here tonight. He's sick so we'll not have items A, 1 and 2. Bentley: Mr. Mayor I can make comment on number one real quick. Corrie: All right, go ahead. That's fine. Bentley: On the consultant for the parks, they had four applications. They've narrowed it down to two. The committee felt that they needed to ask a couple more questions. The plan is at the next meeting, they will present, you will get a packet with all four in there, and they will present the recommendation for the one they would like to hire. So we just wanted to update you on that. Corrie: Okay thank you. B. GARY SMITH: 1. ADOPTION OF CITY SANITARY SEWER INTERCEPTOR SYSTEM MAP: Meridian City Council Meeting June 1, 1999 Page 18 Smith: Mr. Mayor and Council members, item number one under my department report I would request to be tabled to June 15t" Corrie: Okay, so done. We don't need a motion for that one. We'll just bring it back. Smith: Okay. Thank you. 2. REQUEST TO CONNECT TO CITY SEWER BY JOHN URIONA AT 942 E. PINE STREET: Smith: Item number two is a request by John Uriona at 942 E. Pine Street to connect to city sewer. I don't know if John is here this evening. Yes, there he is. Okay. John just recently purchased the home at that address and found that he has serious septic tank problems. The drain field is plugged. This property is not presently within the city limits. It's bounded by city limits on three sides I believe and Mr. Uriona is needing to connect to alleviate a sewer problem. He has told me that he is in agreement to annex the property to the City of Meridian. I think that's all the information I have right at this moment. Corrie: John, is that pretty much what it is then? Uriona: (Inaudible) I was told that there is a clean out on the street side of the house, the new foundation he had pulled up and he had told me it was stubbed to the street, but he told me a lot of things. I've been digging since (inaudible). Corrie: All right thank you. Council have any questions? Bentley: I have none. Bird: I have none. Corrie: I'll entertain a motion for the request to connect to city sewer by John. Bird: Mr. Mayor, I move that we approve the connection of the city sewer to Mr. John Uriona at 942 E. Pine Street and for double fee, and when he is annexed in that we will refund one half of the fee. Bentley: Second. Corrie: Motion made by Mr. Bird second by Mr. Bentley to approve the request to connect to the city sewer at 942 E. Pine Street, double fee and then when he annexes we pay half the fee. Any further discussion? Hearing none, all those in favor of the motion say aye. Meridian City Council Meeting June 1, 1999 Page 19 & Is] 9to] [e1_1::A2191W.11IW_\'/26*1 3. BID RESULTS FOR WELL NO. 16 — GENERATOR PROCUREMENT: 4. BID RESULTS FOR WELL NO. 16 — GENERATOR INSTALLATION: Smith: Thank you Mr. Mayor. The last item I have is kind of combined item number three and item number 4. The bids were requested for purchasing and installation of emergency power generator for well no. 16. That well is located in Treasure Valley Business Center near the intersection of Eagle and Fairview. We received one bid for that project for the procurement of the generator. Excuse me, we had two bids. I'm sorry. Gen Plus, Cummins Intermountain out of Boise $36,225 and Western States in Boise that's a Caterpillar Dealer $40,492.20. There was a little bit of bid irregularity with the bid. However, we feel that it's appropriate to award the bid to Gen Plus Cummins Intermountain from Boise at $36,225. 1 believe you can read from the copy of the interoffice memo that our Assistant City Engineer sent to me that Gen Plus will furnish to us a temporary generator free of charge while the permanent one is being fabricated since it's going to take a little bit more time to deliver that than what we had anticipated. Corrie: Gary, I don't think any of us have that bid or anything that you're talking about here. Is there a possibility -- Rountree: We didn't get it in our boxes. Bird: We didn't get it in our boxes, Gary. Smith: Okay, they didn't get it to you? I'm sorry. Bird: Is this $36,225 Gary, is that for both the generator and the installation? Smith: No, sir. That's just the generator. $36,225 is the generator and the installation low bid on that was Custom Electric out of Emmett at $4,973. So the total of those twc bids is $41,198. They are two different contractors and they are separate contracts. Custom Electric did the installation for us at well no. 14 on our emergency generator and they've also been doing quite a bit of work at the Wastewater Treatment Plant. They are very qualified, very good contractors. If you'd like I'll run and make a copy of these real quick for you. Corrie: Okay. We got the dollar figure. Just make sure we get the right name Gary on the people. Meridian City Council Meeting June 1, 1999 Page 20 Rountree: Mr. Mayor, I move that we award the purchase contract for a generator for well no. 16 to Gen Plus Cummins of Boise for the amount of $36,225 and that we award the installation of that generator at well no. 16 to Custom Electric of Emmett for $4,973. Bird: Second. Corrie: Motion made by Mr. Rountree second by Mr. Bird to award the generator procurement at $36,225 and the installation $4,973 for a total of $41,198. Any further discussion on the motion? Anderson: Mr. Mayor, I assuming and Gary is not in here to ask, but I'm assuming that there was something in the bid about Y2K compliance, because generators on wells is one of the things that we've been having to deal with to make sure that they are all compliant so I'm assuming that this late in the game that that would kind of be a no brainer that we would be asking that, but just wanting to put that in the record. Bird: That's a good question. Rountree: We'll ask him that. Corrie: I would imagine the generator is. It's a good question. I don't know whether want to vote on this yet without his answer, but I'm sure it will be. Bird: It's on the record anyway isn't it? It will be on the record so we can vote on it. Ron's brought it forward. Corrie: Any further discussion? Bird: I have none. Corrie: Hearing none, all those in favor of the motion say aye. LVA Is] 19[M 101[e1_1: V12191W_1IW-Ay/2601 Corrie: It's in the minutes so we got it both ways there Ron. D. SHARI STILES: 1. DISCUSSION OF PROPOSED IDAHO INDEPENDENT BANK SIGN WITH MESSAGE CENTER: Meridian City Council Meeting June 1, 1999 Page 21 Stiles: Mr. Mayor and Council, as you may or may not know we're having to do a lot of negotiation on signs because of some of the problems that exist. Sometimes you have to find things within the existing ordinance to help you with enforcement problems. These message signs are one of those things. As you know we have Meridian Ford, the Jackson's Texaco on Eagle Road, currently we have D & B Supply and most recently one that did go through my office was Snake River Yamaha that has the time and date. Because of the possibility of having a proliferation of these flashing signs, we have come to a more strict enforcement and interpretation of what a flashing sign is and we have interpreted all sign that have a display that turns on and off the light bulbs turn on and off as being restricted per our ordinance. We have had a request for a sign at Idaho Independent Bank. Hopefully you have a copy of that that was in your box. While I don't have a particular problem with that, our problem with enforcing it is the next person down the line is going to say, well you allowed that. You must allow this. It could be up and down E. 1 St Street. The freeway wouldn't be a particular problem except there are times when they get these message centers are so versatile now, that they can be very disruptive. I know D & B the other day although they had agreed that it was not going to be a disruptive sign at all, they'd always use scrolling. I went there two days ago and they had an advertisement for generators that's very quick, very disruptive, and can even cause health problems in some people I'm told. Not that would happen here, but my problem is I have a very insistent vendor that wants to use these types of signs. They insist they are not flashing lights. I know the Planning and Zoning Commission has started at least on some more restrictive signing regulations for the city. I guess I'm seeking your direction. My first response was it's a prohibited sign. If you want to do something other than that, get a variance. If they didn't agree with my interpretation that this was indeed a flashing light sign, they could appeal. And then finally our discussion was that I would at least come to you and kind of get some general direction from you, what you think about these signs. Maybe you have no problem with them. The Planning and Zoning Commission has been very active in trying to get some new regulations, but I feel that if we have something in place today that we can enforce that is going to help us with some problems we have. Then we should enforce it. There are a number of things within the zoning ordinance that we have had to try to find things to help us enforce due to problems. One of those that has come up with the site plan review. Another sign review which could be included with the site plan review. We've also in the Planning and Zoning Department started requiring certificates of zoning compliance prior to even processing building permits because of the problems we were having. But I kind of just wanted to get your input on this, what you think about it. This would be right next to Generations Plaza. Even though they have indicated a willingness to use it for public service messages, my next problem is going to be the next person that comes down the line that says well you approved that. You've got to approve mine, which could include a Texaco sign or a Meridian Ford sign and it couldn't be restricted as to location is my feeling. Meridian City Council Meeting June 1, 1999 Page 22 Rountree: Mr. Mayor I have got a question for Shari. On process, do sign normally come directly to City Council or should this actually be processed through Planning and Zoning for guidance there and then to us and is it here because of a special favor or it's been to Planning and Zoning I don't think. That's a procedural question I have. The other comment I have is that I don't particularly have a problem with changeable message signs, but I think this particular sign in terms of scale might give me some grief given its location, but not because it's a changeable message sign. Stiles: I decided to bring it to Council because of the opposition I was getting. Like I say my first response was get a variance if you would like to propose that sign. After that it was if you don't like my decision, you think I have the wrong interpretation of what our ordinance is, appeal it. But my main problem is enforcement. Just because I mean I might look at this sign and say you know it's small, you've agreed to do this, it maybe not that big a problem. I need to either say yes or no. And I know the Planning and Zoning Commission would like to review these further. But as you see on the plan, I don't know how well that well shows up in the copy you have. If we agree to a message board for just under the bank sign, what's to say that all the remaining tenants under there would not also like to have some kind of a message sign included as part of their display. Again I'm not directly opposed to these. They have another response I got was well if we don't allow the message sign, they'll do a fip-o-matic like they do down at BSU if you've seen those. They're noisy. You can't interpret them as a flashing light sign, because the light is constant. It's the tiles within the sign that change and there's really nothing I can do against that unless I would require it to go through P & Z and treat it kind of as a site plan review. I mean I would be glad to take it back through P & Z, have the response, but still we do have to have an interpretation of the sign ordinance or else put them through the course of either trying a variance or appealing my decision. Corrie: Further comments? Bentley: Mr. Mayor, well I think part of our problem is the sign ordinance needs to get redone. If you're looking for things to cover throughout all the ordinances, then it's quite obvious that the sign ordinance isn't adequate and I've said this before and I'll say it again, we need to put a committee together with business people and sign people and citizens and get going on getting an ordinance strung together and start pulling in some of the ordinances from the surrounding cities. I know Eagle has been going through a dance with theirs and we need to get busy on this instead of grasping at straws, get something that spells out what we do want and proceed from there. Bird: Mr. Mayor, I know that the city is leaning towards the monument signs, but with the location of this existing bank, a monument sign would not work. I for one have no problem with the sign like this. I think you have to look at separate locations, each location. The reader board don't bother me. The height of it isn't that bad. As a Meridian City Council Meeting June 1, 1999 Page 23 business, a monument sign would do nothing for that bank because there's no place to put it so I think you have to look at — it's nice to have an ordinance but I think you have to look at each individual situation and do what is the best for the city and for the business involved and I for one have no problem with this sign. Anderson: Mr. Mayor I'd like to go on record as saying that I have a conflict of interest on this one, and I am withdrawing from the discussion. MacCoy: Mr. Mayor, Commissioner Bentley, in your request of having a group together, the complete Planning and Zoning Commission have material as well as the staff department, Planning and Zoning for putting together a sign ordinance. I've also given this to our commercial section of our city. We have a meeting scheduled for June 15th the review of the first draft of that. So we're well on our way to doing just what you said. Bentley: Good, thank you. Corrie: Okay then what's the Council — would like Shari to continue with what they're doing at Planning and Zoning and then bring it to you if they have any objections or need variances? Rountree: Mr. Mayor I guess my preference would be to — if there's question to interpretation of the ordinance, and it's going to be a conflicting situation that the applicants be directed to go through the process of Planning and Zoning, have them review, give us the guidance that they have with respect to what they get public involvement process and then we make the final action here. But my hope is that we get an ordinance soon that we don't have these kinds of things look at us meeting after meeting and every sign that comes to town has to come to City Council. I don't think any of us want that. Does that help? Stiles: I would just like to let Keith know that it's not the fact that it's a pole sign or the height of it or anything like that. That's not at issue. The only thing that's at issue is the reader board part of it. Bird: I don't think it would be objectionable where it's going over here on E. Idaho. Mr. Mayor if I could, I think we really need to work on an ordinance. I'm glad we're doing that. I hope we have some sign people involved in working on this ordinance with us. Corrie: Does that give you an answer Shari? Stiles: I'll just go with my first impulse. Corrie: If they don't like it, they can bring it to us. Meridian City Council Meeting June 1, 1999 Page 24 Anderson: Good luck. I've never won one. E. GLENN BENTLEY: 1. UPDATE ON CHILDCARE PROGRAM: Bentley: Yes, the committee I can't seem to get them to take a break so they just keep on meeting. I don't know if they're meeting tonight or not, but they are very interested in getting it done, and they're really working hard at it so we're moving along. That's it. F. RON ANDERSON: 1. UPDATE ON NEW FIRE STATIONS: Anderson: I think I'll refer that to Chief Bowers. He's probably more updated than I am. Bowers: Mayor and City Council, right now I am working with Paul from ZGA. He's trying to work with Pinnacle also Winston Moore to try to get us an easement for our sewer into the back piece of our property there. We're still trying to get sewer to it at this time. I thought Paul had it figured out and I guess it hasn't gotten done yet. So at this time as of last week I think Ron, did you receive a notice on that from Paul? Anderson: Yeah, I received an update on that. Bowers: So they are trying to get that done at this time. Is there any other questions on the plans or anything? Bird: Yeah, how's the plans coming? Are they through our planning yet? And how far out are they? Bowers: I don't know on that Keith. I have not heard. I got a memo from Brad Watson today and he had went through it and sent it on to the next people. Bird: How long has it been in? Bowers: I'm not sure. Bird: You don't know when they submitted it? You didn't get a copy of the letter of transmittal? Bowers: Shari, can you answer that by any chance? Meridian City Council Meeting June 1, 1999 Page 25 Stiles: Mr. Mayor and Council, I believe it's been probably about four weeks I think. They're trying to work some things out as far as the sewer situation. Does that ring a bell Kenny? Bird: Is it an easement through that north property of Winston's there? Bowers: Two properties there. Bird: Does the sewer come in on King? Anderson: King and then it splits a couple of lots and then it comes up behind that building that's built to the east, but evidently nobody approved a sewer easement in there when they approved that subdivision. Bowers: So Pinnacle is working with Winston Moore's representative and what was his name? Bird: Jonathan Steel? Anderson: I can't remember the guy with Pinnacle. Bird: Oh, Pinnacle, okay. Anderson: But we're planning on going to bids — well we were going to go the end of last month, but now we've — Bowers: Put that off for two more weeks. Bird: Middle of this month? Bowers: It sounds like it is the middle of this month. Bird: How long are you going to have out on the bid market something that size you should give a couple three weeks. Anderson: I think they're thinking like three weeks. Bowers: Three weeks at this time. Bird: So in other words, we'll get started about the middle of July and finish about the middle of February. Meridian City Council Meeting June 1, 1999 Page 26 Anderson: Yeah, it's been pushed back quite a bit. I talked to Dennis Davis today. He did plans review and he said he's done with his part. So I think the only outstanding issue is the sewer and hopefully the plans will be back on the mechanical, electrical and plumbing. Does Dennis do all that? Bowers: Any other questions then? Okay. Corrie: Okay Kenny, thank you. ;e y:/_1VI Nell]019V2125 SOLID WASTE AD HOC ADVISORY COMMITTEE UPDATE: Rountree: Well I think you all got the letter from SSC about the success of the hazardous waste clean up day. We got a little over nine tons of stuff out of the waste treatment and that's pretty significant and it was real successful. I hope you enjoyed some of the comments that were received as well. We've been meeting about every two weeks and discussing issues. The most recent issue that's come up is an issue that relates to our past passage of a rate structure. When we passed that rate structure recently we eliminated the reference to senior discounts and it's now talks about a low income discount. And at this point, we're still giving senior discounts but we don't have it in ordinance and we don't have it in our fee structure and we have in there language about low income discount, but no definition of what low income is. To compound this, this is not in the contract. It never has been. This was something that's kind of a legacy deal that's been handed down from provider to provider. The question has come up does the city even want to continue this practice? The committee will be working with those kinds of things and making a recommendation to the city in the weeks to come. The other thing we're working on at this point is a new ordinance for solid waste disposal to update what we didn't have to try and get it into something that's going to get us on in years to come and Steve Sedlecek and Bill Gigray have been working real closely on that and we should have a final draft version for the committee to review next meeting in a week. Yeah, and once the committee looks at that, then they'll be making some recommendations and the Council will be seeing that. Anything else Steve that you wanted to remind folks of? Sedlecek: Mr. Mayor and Council, I guess — Leslie approached me today and asked me she was hoping the Council would have some feedback tonight. She's continuing to get calls from people who want a senior citizen discount. She's anxious to find out if that's something we do. I mean again it's not in the ordinance, regulations, it's not in our contract with the city. Rountree: It's not in our fee structure any longer either. Meridian City Council Meeting June 1, 1999 Page 27 Sedlecek: We have about 540 accounts that we wanted to change over and eliminate that billing type if you will. It's $1.20 a month. This just spawned a bigger issue you know, do low income people get discounts, should veterans get discounts, should handicapped people get discounts, should people who buy Yugo get a discount? Rountree: Should there be other discounts in other utilities? Sedlecek: Who will track that and audit it and who will pay for it? Typically Ada County does offer a senior citizen discount and it's paid for by the County out of their franchise fees. The City of Boise offers a low income discount, and that's paid for out of their franchise fees. The provider typically isn't paying for that. Our costs are spent the moment we drive up to your house and hit the brakes really about 95% of our cost. There's very little cost in the few seconds it takes to throw a few cans. Rountree: And I guess to make the point and I didn't say it is that these folks are picking up that cost that it's not being taken care of by us and the franchise fees. It's not a lot of money. What do we figure? It's less than $700 a month. Sedlecek: It's $550 a month or something like that. Corrie: The city would augment that if we did a — Rountree: If we continue that practice, that's probably going to be the recommendation of the committee that the city augment it. Sedlecek: Unless you put it in our contract that we must provide that. That's something we can do. We're seeking some clarification. Again it's not a big deal, but I guess I was thinking this was going to be pretty simple and it's turned into kind of a can of worms. Bird: Steve, I got a question. What percent of fee do you pay for the bookkeeping collections that we do? Three percent still? Sedlecek: Six percent. Bird: Okay. Sedlecek: Which is by most standards low. Bird: Very low. Corrie: Mr. Clerk does that go into the general fund? Bird: It goes into MUBS. Meridian City Council Meeting June 1, 1999 Page 28 Corrie: I don't think it does. Berg: No, Mr. Mayor and Council, it currently goes into the general fund. Corrie: (Inaudible) Thank you. Rountree: Well Steve does bring up that point that Leslie is getting requests for this senior discount. Do we continue it? And resolve that when we look at our ordinance and fee structure and figure out who is going to pick up the tab on that or do we say we no longer offer that. We've got kind of a mixed message if we do that, because we've got 500 and some folks out there that are getting it. To this point I don't anybody has asked for a low income discount. Corrie: Charlie, what's the break off age? Rountree: The criteria I was given is if they called and sounded old or if they said they were a senior, they got the discount, and I looked at the list and I don't think we've got a whole lot. A lot of the folks I recognized and they would be my age and older and I consider myself approaching the senior status. I don't think we've got a lot of abuse at this point, but it's something that you know it's one of those dangling things that we just need to clean up. Bird: They're on a fixed income too some of those — Corrie: Just go ahead with the status quo until we come up with an answer. Rountree: I think Leslie needs some direction because she's the one that curbs it. So I guess if the preference is to continue, but we need to get the recommendation from the committee soon and possibly consider that we increase the franchise fees to cover that. Corrie: Is that the general consensus of the Council? Bird: Yeah, that's my preference Mayor. Bentley: That would be mine. Rountree: Well Mr. Mayor I would move that we instruct the — what's Leslie's title? MUB's Supervisor to continue to provide for the senior discount until such time as the ordinance is changed and the Council has addressed the issue of senior and low income discounts for Sanitary Services. Bird: Second. Meridian City Council Meeting June 1, 1999 Page 29 Corrie: Motion made by Mr. Rountree second by Mr. Bird to continue to provide the senior citizen discount until we get the recommendation and vote on the City Council possibly two weeks. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. C. MAYOR CORRIE: 1. BSU FOUNDATION INFRASTRUCTURE DONATION Corrie: You all have the BSU foundation infrastructure donation. What is your pleasure if you want to and how much or if you don't want to? Rountree: Mr. Mayor I apologize it took me through this weekend to read all that material you gave me and it's available to anybody else who wants to read it now. So I'll make it available. I don't recall what they were asking? Was it $1,000? Corrie: Yeah, I think that's pretty close to what Nampa and Garden City. Nampa was think $4,000 and Boise was $6,000 and Garden City was $1,000 and in that range would be more than adequate. (Inaudible) Rountree: Does anybody want to see that material before I give it back to the Mayor? (Inaudible) Rountree: Do we want to wait on action? Anderson: No, I'm ready to vote. Bird: Let's go for it. Rountree: Mr. Mayor I move that the City Council, the City of Meridian, pledge and provide $1,000 towards the BSU foundation infrastructure reports that have been completed. Bird: Second. Meridian City Council Meeting June 1, 1999 Page 30 Corrie: Motion made by Mr. Rountree second by Mr. Bird to donate $1,000 to the Treasure Valley Infrastructure Study, the City of Meridian. Further discussion? All those in favor of the motion say aye. MOTION CARRIED: ALL AYES. Rountree: Mr. Mayor I move we adjourn. Anderson: Second. Bird: Hold on. Mr. Mayor, I think we got a letter here that we need to act upon. All of us should have got that. It should be on the agenda. We need to decide who we are going to have represent us and get the people hired and get going on it. Corrie: Everybody should have got that in their box. Rountree: Today? Bird: Long time ago. Rountree: I'll withdraw my motion. Anderson: I'll withdraw my second. Corrie: Dates are June 3, 7, 9, 10th. What date — I think we still got the negotiating team from last year. You got to change that later if you want. I think Mr. Anderson was there and I believe Mr. Bentley was and — Anderson: Did you tell us you would talk to some from IEC or — Corrie: Yeah, Skip Sperry said he would work with us whatever we need or whenever we wanted him. So that would be open and as far as legal counsel is concerned. Bird: Mr. Mayor, I think that if you're going to — and I firmly believe we should bring IEC on if we can get Mr. Hazard, it would be nice and I think you need to bring him right on in the first meeting, let them do the negotiating and so we're not going for two and half years getting our negotiations done. That's my preference. That's why we belong to IEC. Corrie: That's above and beyond the cost though. Bird: Yeah, I realize that. Meridian City Council Meeting June 1, 1999 Page 31 Anderson: Mr. Mayor, I would also be willing to serve on that committee again. Corrie: Okay. Do you Mr. Bentley want to serve? Bentley: I guess, but this week is out of the question. Corrie: We can get together. Do you want IEC be involved in this with — Bentley: Mr. Mayor my preference would be to start out with the city looking at it. We don't have as much to do as we had originally. We're not putting together the whole thing. I don't know what Ron's feelings are and if we see we're not getting anywhere, then we can look for some help. I don't know. What's your thought Ron? Anderson: I'm inclined to agree, but you don't ever know what's going to come to the table until you get there and I tend to agree with Keith that it's bad to bring somebody in late in the process and let them play catch up so I guess from that standpoint, I would throw case a ballot in bringing IEC on board right from the start and of the three dates presented, I would prefer the 10th. I don't know about you. Bentley: I don't have a problem with the 10th Corrie: Okay, I'll need to contact IEC and see if Tom is available then to help the negotiation. If somebody — Bird: Tom would be my preference. Anderson: I would feel comfortable with either Tom or (Inaudible) Bird: I would too. Corrie: When it comes down to the attorneys, Skip is the legal. Tom has been with them for a long time. Bird: Because the union is going to bring their attorney. Rountree: Mr. Mayor I just had an observation to make in that we did a lot of good work I think to the credit of Ron and Glenn in this last contract and I think we all sat back and thought we had done a great job, and I think we did, but there are still some things we missed and I think that having seen that, I think it's probably wise that we start with legal counsel and particularly people who have some experience in these thing and that can assist us and I would hope that we would name them as part of our negotiating team right off the bat. Meridian City Council Meeting June 1, 1999 Page 32 Corrie: All right, I'll get in contact with them tomorrow. June 10th then 1999, Ron Anderson, Glenn Bentley and the IEC with Mr. Hazard (inaudible) whichever the case may be. Anything else? Bentley: Yeah, Mr. Mayor, what time? Do you want to do evening? I would prefer evenings. Corrie: 7:00? Bentley: 7:00? Corrie: I'll let you know tomorrow what IEC says. I have to call Salt Lake for Mr. Sperry, Skip but I will get IEC on the line tomorrow. Bird: Mr. Mayor, I know this isn't on the agenda, but I got one question to ask Chief Gordon, he had at our planning session had stated that you would have a date for us when some survey people would be in to — on that do you have a date yet Chief? Gordon: June 28tH, I don't have a time yet. Bird: Okay. June 28tH Corrie: That's (inaudible) I'm a member of that one too. Does that answer your question Keith? Bird: Yeah, it does. Corrie: With I'll entertain a motion to adjourn. Bird: So moved. Anderson: Second. Corrie: All those in favor say aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:10 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) Meridian City Council Meeting June 1, 1999 Page 33 APPROVED: ROBERT D. CORRIE, MAYOR ATTEST: WILLIAM G. BERG, JR., CITY CLERK