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HomeMy WebLinkAbout1999 01-19MERIDIAN CITY COUNCIL MEETING JANUARY 19. 1999 The regular meeting of the Meridian City Council was called to order at 7:30 p.m. on January 19, 1999 by Mayor Corrie. MEMBERS PRESENT: Ron Anderson, Keith Bird, Glenn Bentley, Charlie Rountree. OTHERS PRESENT: Will Berg, Bill Gigray, Bill Gordon, Gary Smith, Shari Stiles, Malcolm MacCoy, Mayor Bob Corrie. Corrie: Before we get into the consent agenda, I would like to welcome the Scouts from Troop 164 here in Meridian, and also Troop 153 so thank you fellows for being here tonight. Councilmen you have the consent agenda, items A, B, C, and D. Is there anybody who would like to have any one of those taken off of the consent agenda? Anderson: Mr. Mayor I request that we take item D, the request for reimbursement for well development fees by David Leader for Dove Meadows 2 off the consent agenda. Make that into the form of a motion. Rountree: Second. Corrie: Motion has been made and seconded that we take off item D from the consent agenda and have it the first item on the agenda this evening. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All ayes. Corrie: If there's no further items there, I'll entertain a motion for the consent agenda on items A, B and C. Bentley: Mr. Mayor I move that we approve the consent agenda, items A, B, and C. Bird: Second. Corrie: Motion made and seconded that we approve the consent agenda items A, B, and C. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: All ayes. Corrie: The first item on the agenda will be item D. Mr. Anderson. Anderson: I just had some questions on that and maybe Gary can clear those up for me on the letter from Bruce concerning dual connections on some of those lots. Smith: Thank you Mr. Mayor, Councilman Anderson, Council, we did a survey of the existing homes that are connected to their irrigation system and also found that five of Meridian City Council January 19, 1999 Page 2 those homes are presently connected to the City of Meridian's water system for their sprinkler purposes. Since this irrigation system is provided with water at a single point connection when ditch water is not available for the pressurized irrigation system, we would request that if you approve of the reimbursement that these five homes be required to physically disconnect from the city water system for their individual sprinkler system. These five homes are all located on Apricot — excuse me two of them on Apricot Court, 2580 and 2602. Three of them are on Apricot Drive 2332, 2350 and 2414. This is a similar procedure that we followed when money was refunded to the developer of Crossroad Subdivision and we found that some of those homes were utilizing city water for their irrigation systems. Rountree: Gary that kind of sticks the city in a black hat where we're going to reimburse the developer and then we're going to turn around and tell those folks that they aren't going to be hooked up to city water. Smith: Right. Rountree: So we can have the privilege of reimbursing the developer. It seems to me like we ought to get the developer involved in that somehow. Has that been done in the past? Smith: I don't recall — well I guess I can only answer this way Councilman Rountree. Your staff recommended that any reimbursements along these lines be if the property owners were involved be reimbursed to the property owner at this time rather than to the developer. If the developer was implementing a new system, then the fee should be reimbursed to the developer so that he could pay for that system. That's the reason for the reimbursement request is to reimburse him for the installation of that system. In this particular case the — I believe these homes were in the adjacent subdivision. And so there were stubs stubbed into the lots from the system that was installed in the number two project, second phase. Rountree: So then is the reimbursement to those property owners because certainly they paid for that. If they were there — Smith: The developers paid for the installation of the system that is serving these twelve lots. And so the reason for the reimbursement request is to reimburse him for the expense that he has incurred in installing that sprinkler system. The reimbursement request is for a certain number of dollars that he paid initially for the well development fund. I can't tell you that that number is the same number as what his cost was to provide irrigation water to these lots. Gigray: Mr. Mayor and members of the Council just as a point of order and consideration by the Council, one of the things you might do with this particular item is Meridian City Council January 19, 1999 Page 3 you might table the item request that the City Attorney's office together with Public Works and any other appropriate office review this and report back to the next Council meeting as to recommended action. It appears that this particular application went directly to the Council. I don't know whether or not the staff has had an adequate time to thoroughly review this. We may want to even take a look at this from a standpoint of establishing some kind of procedure. If we move this forward in the future as to how these things could be handled to give you an opportunity to look at a recommendation before making a final decision on this. Anderson: Mr. Mayor I would make a motion that we table this item then and instruct legal counsel to work with the city engineer and try to come up with a recommendation for the Council at the next Council meeting on February 2nd Bird: Second. Corrie: Motion made and seconded to table this until February 2nd meeting, 1999 and instruct the city attorney and the staff to prepare the proper recommendations to the Council. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: All ayes. CONTINUED PUBLIC HEARING: REQUEST FOR ANNEXATION AND ZONING OF 12.21 ACRES BY MERIDIAN JOINT SCHOOL DISTRICT NO. 2 — WEST SIDE OF EAGLE ROAD BETWEEN FAIRVIEW & USTICK ROAD: Corrie: At this time I will open the public hearing and make note to the public and to the Council that we have received a letter from Amber Van Ocker of Leatham and Krohn Architects request for the school district to continue this public hearing until February 2nd I believe because they don't quite have all the information that they need to address this program right now. Is there anyone here that wishes to enter testimony at this time and we will continue the hearing until February the 2nd? Is there anyone here that would want to testify at this point? Okay, I have received a letter from Greg Ruddell a resident to be read into the record and with the Council's approval, I will enter in that into the record and be part of the testimony in February the 2nd. Hearing there's nobody here tonight on this testimony, then I will close the public hearing, but I will continue it — (inaudible). Rountree: Mr. Mayor I move that we continue the hearing on agenda item number one, Meridian Joint School No. 2. Bird: Second. Meridian City Council January 19, 1999 Page 4 Rountree: Until our next regularly scheduled meeting February 2nd Corrie: Motion has been made and seconded that we continue the public hearing until February the 2nd, 1999, and the letter from Mr. Ruddell will be entered into this testimony. Any further comment? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: All ayes. Corrie: Mr. Clerk do you have a copy of that letter? (Inaudible) Thank you. 2. DEVELOPMENT AGREEMENT — OLIASON PARK SUBDIVISION: Corrie: If I'm not mistaken that one was taken out. Was it not, Mr. Gigray? We didn't need that. Rountree: That was my recollection. Berg: Thank you Mr. Mayor, according to the recommendation from last city council meeting, the approval for the development agreement as to the form and the draft that was submitted by the applicant, I do have a signed copy of the applicant for this meeting. I don't know if this was a development agreement subject to some other one that we've kind of gotten mixed up with, but my understanding was this was one that needed to get signed. Corrie: I believe it was taken off the agenda last week. Bird: No, Mr. Mayor, if you'll read the deal it was — Mr. Rountree moved that we accept the development for the Oliason Park Subdivision, Mr. Bentley seconded it and we passed it then for the applicant's signature and request that a draft be submitted to the applicant for signature and evidently that's what has been done. Corrie: Okay what happened to item 1.8 whereas the findings recorded the development agreement and the development agreement for the city and then I thought we discussed that and said we didn't — any comments from staff? Maybe you can — Mr. Gigray. I could be all wet, but I think there was a statement that we didn't need the development agreement. Gigray: Mr. Mayor and members of the Council, I believe the Findings of Fact and Conclusions of Law and Decision and Order granting annexation and zoning subject to conditions on this one included the developer enter into a development agreement and then there were numerous conditions set forth in part three of your Decision and Order Meridian City Council January 19, 1999 Page 5 relative to the development agreement. There were others that were on the agenda last time where you did not have a development agreement. Rountree: Olson Bush I believe is the one. Bird: Yeah. Corrie: Staff comments? Do we have the development agreement Mr. Berg? Berg: Yes, I have the development agreement which was presented at the last city council meeting signed by the applicant. Corrie: Staff comments? Stiles: Mr. Mayor and Council, I don't have our comments readily available. I don't know what my comments were in regard to the development agreement, but it is a fairly straight forward project that staff has had no opposition to and they've signed the agreement. It should be fine. Corrie: Hearing that and no other comments, I'll entertain a motion on the development agreement. Anderson: Mr. Mayor, I make a motion we approve the development agreement for Oliason Park Subdivision, authorize the Mayor to sign and the Clerk to attest. :3 om" 9902 :1 Corrie: Motion made by Mr. Anderson second by Mr. Bird to approve the development, the Mayor to sign and the Clerk to attest. Any further comments, discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: All ayes. 3. ORDINANCE #809 — ANNEXATION AND ZONING OF OLIASON PARK SUBDIVISION: Corrie: I believe this one is for the second reading; is that correct Mr. Counselor? The second reading is tonight? Gigray: Mr. Mayor, members of the Council, I would just report that I believe the reason this was held at the last meeting was because you were waiting for the development agreement to be signed. You introduced the ordinance pending signature of the development agreement. That has been signed, and I also advise that I wanted to Meridian City Council January 19, 1999 Page 6 ensure that I had the approval of the Public Works Director for the draft of the annexation ordinance because of the concern for legal description and I would report to the Council that I have that approval. Corrie: At that point we can approve the ordinance with suspension of rules if we so desire. Otherwise it will be the second reading. Gigray: That would be correct, Mr. Mayor. Corrie: Council, your pleasure on this one? Bentley: Mr. Mayor I move we approve ordinance #809 with suspension of rules. Rountree: Second. Corrie: Motion made by Mr. Bentley second by Mr. Rountree to approve ordinance #809 with suspension of rules. Any further comments? Hearing none roll call vote. ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. MOTION CARRIED: All ayes. 4. ORDINANCE #811 — ANNEXATION AND ZONING 800 W. OVERLAND ROAD: Corrie: Mr. Gigray any further comments on that one? Gigray: Mr. Mayor and members of the Council according to our records this particular matter would not for a development agreement and we had submitted this for approval by the Public Works Director of the draft ordinance and I would report I've received that approval. Bentley: Mr. Mayor I move we approve Ordinance #811 with suspension of rules. Rountree: Second. Corrie: Motion made by Mr. Bentley second by Mr. Rountree to approve Ordinance #811 annexation and zoning of W. Overland Road. Any further discussion? ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. Meridian City Council January 19, 1999 Page 7 MOTION CARRIED: All yeas. 5. ORDINANCE #812 — ANNEXATION AND ZONING OF OLSON BUSH INDUSTRIAL PARK: Corrie: Mr. Gigray. Gigray: Mr. Mayor, members of the Council, this is another matter where there is no development agreement. It was held for approval of the legal description and the draft ordinance. I want to make sure and the Clerk can confirm this we received that approval today. We revised the draft ordinance with the approval from the Public Works Department and I believe that was hand delivered to the Clerk today, so that you have that ordinance. You had an earlier one in your packet, but there was a change in the legal description of the annexed property but that has been now corrected and approved. Berg: Yes, Mayor and Council members, I received the one dated for the 19th to take the place of the one dated on the 15th Rountree: Mr. Mayor I move that the City Council approve Ordinance #812 version 1/19/99 with suspension of rules, authorize the Mayor to sign and the Clerk to attest. Bird: Second. Corrie: Motion made by Mr. Rountree second by Mr. Bird to approve the Ordinance #812 dated 1/19/99 annexation and zoning of the Olson Bush Industrial Park. Any further discussion? Hearing none, roll call vote. ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. MOTION CARRIED: All yeas. 6. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR CONDITIONAL USE PERMIT FOR GENERAL AUTO REPAIR & SERVICE BY JOHN BISS — WEST OF MERIDIAN ROAD: Corrie: Council you have the Findings of Fact and Conclusions of Law and the Decision and Order. Discussion? Rountree: Shari, have you had an opportunity to review this and one of the conditions of the motion for preparation was that your conditions and concerns be included in the Findings. Have they been satisfactorily included? Meridian City Council January 19, 1999 Page 8 Stiles: Mr. Mayor and Council, Councilman Rountree, if you may recall this project required a second public hearing to be held before the City Council because some of the issues related to future public road construction on Pennwood that would go into Troutner Business Park and a lack of information in regard to what was proposed for the entire site. Although we did have the second public hearing, I don't really feel any of those issues were addressed. I don't see in part of the — I haven't had an opportunity to read all of this. I'm just looking at the Decision and Order, and it doesn't seem to include any of the comments that — at least I don't see where it includes the comments from staff as being a requirement. If I'm missing it, let me know, but I don't know if you'll recall that meeting, that second public hearing requirement and the adjacent property owner, one of the people with interest in the Troutner Business Park was unable to attend that meeting. I'm sorry to bring it up at this late date, but I still don't feel that the issues that required the second public hearing before Council were really resolved as far as requirements for closing of the temporary driveway allowed on Meridian Road and any public improvements for Pennwood Street falling upon this applicant or the remainder the remnant piece of the site that was never shown as part of the conditional use permit. I know that doesn't help you much, but those are still concerns of mine. Corrie: Would it help Shari if you had two weeks to go through this one to make sure that some of these you needed to add or wanted to add could be brought back to the Council. I think we need to have some way the Council get your input as well before they approve or deny. Stiles: Mr. Mayor and Council I do apologize for not being able to review this before tonight and I would like to meet with legal counsel and see if we can resolve those by the February 2nd meeting. Bentley: If we go into adding comments, are we going to have to reopen the public hearing? Corrie: That's correct. Bird: Mr. Mayor our motion from last meeting Charlie stated that we get the Findings of Facts and the action of the City for conditional use permit and that permit be conditioned with concerns addressed by the City Planning and Zoning Director Stiles as it relates to landscape along Meridian Road and points of access as discussed by Councilman Bentley. I think if you read through this, I think that very well covers it. They wrote up the permit just as we had asked in our motion to do. Rountree: Mr. Mayor I would refer Shari to page seven, paragraph 14.5 as it relates to access and future landscape treatment depending on the conditions of access on Pennwood and Meridian Road. I believe address part of the issues. I have not found Meridian City Council January 19, 1999 Page 9 and maybe I would defer to Counselor Mr. Bird the paragraph on landscaping. Do you have one? I don't find one. Bird: 14.5 yeah and 14.4. Rountree: 14.5 Bird: 14.5 it's exactly what you had in your motion. Rountree: Does that make it clear? Does it help? Bird: It's also in the conditions too Charlie. Rountree: Yeah. Stiles: Mr. Mayor and Council, I do again apologize. I just received this packet this morning and have not had a chance to read it. The landscape treatment addresses one issue, but as far as actual roadway construction curb, gutter, sidewalk, paving, utility extension which would be in this proposed easement. I'm not sure has been entirely addressed. Rountree: As far as the characteristic of the roadway, wouldn't that be a condition that would have to be met from ACHD? Not related to the utilities, but curb, gutter, sidewalk. Stiles: But unless they ask for an additional building permit, if that roadway is required which we don't know is for certain right now, I'm afraid that the progression is going to be that the Troutner Business Park Development is going to be entirely responsible for 100% of those improvements. Bird: 4.4 will cover that. Corrie: Page 4 Shari, 4.4. Stiles: In the Findings? Corrie: In the Order of Approval of Conditional Use Permit, page 4, 4.4. Bentley: It's also in the Findings. Corrie: Yeah. Page 19 also in the Findings. Stiles: So that statement would cover that — there would be no additional requirements of this applicant probably as if the extension to Pennwood were required. Maybe I'm Meridian City Council January 19, 1999 Page 10 stepping out of my bounds in worrying about that, but Ada County Highway District has not made any requirements as far as that is concerned for bonding or any other purpose. There's no plat involved. They're allowed a one time split. Corrie: Councilmen, John is sitting out there. Can we ask a question (inaudible) Gigray: Mr. Mayor and members of the Council, as to a point of order the problem you have is that you closed the public hearing and in order for you to receive more testimony in relationship to this particular matter, you have to reopen the public hearing. Now you can exercise your discretion and do that, but if you do that you'll need to postpone this for a period of greater than 15 days in order to meet the notice provisions and then direct the Clerk to provide notice of continued public hearing, which means you couldn't do it on the 2nd. You'd have to do it at the next council meeting. I prepared these Findings of Fact and Conclusions of Law based on what I understood the decision of the Council was at the last meeting, but you certainly have a right to receive more information if you believe there are concerns and things that need to be covered. The best way to do that would be to reopen the public hearing and direct the Clerk to advertise that public hearing. Just for purposes of information you have before you Findings Conclusions of Law. There are Findings of Fact and Conclusions of Law, those findings reference specific points that go with regards to your ordinance and with your comp plan and then the decision and order sets out the specific conditions of which a special use permit would be granted, the type of permit, what allowed use is, what the site plan is, and what the conditions of that use are and then the order what you're looking at is simply you will be giving the Mayor the authority to sign the order. That's just so we have an independent order on the conditional use permit, but they are identical to your decision. Rountree: Mr. Mayor given the contents of the motion, it seems to me that if in fact Shari's concern as she just stated is written and was part of the record previously, then an amendment to these Findings to include that comment would be in order and we wouldn't have to get into some kind of procedural — Gigray: You can amend these all day long, because you haven't adopted them yet. Excuse me, Mayor, I'm sorry. Rountree: So that would be a way to address that particular issue. Corrie: Is that the way you want to go? Rountree: Well — we've been at this long enough. Corrie: I'll entertain a motion on the additions of the Findings of Fact and Conclusions of Law and Decision and Order (inaudible). Meridian City Council January 19, 1999 Page 11 Rountree: I'll take a stab at this. Mr. Mayor I move that we approve the Findings of Fact and Conclusions of Law and Decision and Order with the addition of the comment as stated by Planning Administrator Stiles as it relates to the applicant's responsibility for providing access or future roadway improvements to the west from Meridian Road to the Troutner Business Park. Anderson: Second. Corrie: Motion is made by Mr. Rountree second by Mr. Anderson on the Findings of Fact and Conclusions of Law with the conditions set forth in the statement request. Any further discussion? Hearing none, all in favor of the motion as — roll call. ROLL CALL VOTE: BIRD, YEA. ANDERSON, YEA. ROUNTREE, YEA. BENTLEY, YEA. MOTION CARRIED: All ayes. Corrie: Mr. Counselor, would you be making those conditions then before I sign it then back to me? Gigray: Mr. Mayor and members of the Council, as I understood the motion which passed we would substitute the appropriate page in the Decision and Order that would include that as an additional condition. We would also conform the Order for the Mayor's signature and make the appropriate reference in the Findings in accordance with that. If that's agreeable with the Council. 7. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR REZONE OF APPROXIMATELY 4.296 ACRES FOR PROPOSED SCOTTSDALE SUBDIVISION BY WOLFE COMMERCIAL ENTERPRISES, LLC — SOUTH SIDE OF W. FRANKLIN ROAD: Corrie: Council, you have those Findings of Facts in front of you along with the Decision and Order. Staff any comments? Stiles: Mr. Mayor and Council, if you are aware this is the property that's located adjacent to the Dreamland Education Center on Franklin Road. It's the remaining property that is currently zoned R-15. 1 believe this application to be in compliance with the Comprehensive Plan and should be a nice buffer adjacent to those properties. Corrie: Thank you. Meridian City Council January 19, 1999 Page 12 Anderson: Mr. Mayor I make a motion we approve the Order of Decision, the Findings of Fact and Conclusions of Law and the Decision and Order. Rountree: Second. Corrie: Motion made and seconded that we approve the Findings of Fact and Conclusions of Law and Decision and Order. ROLL CALL VOTE: BIRD, YEA. ANDERSON, YEA. ROUNTREE, YEA. BENTLEY, YEA. MOTION CARRIED: All yeas. 8. ORDINANCE #813 — SCOTTSDALE SUBDIVISION REZONE: Corrie: Council this one hasn't been read I believe at all so we will need to read the ordinance and then decide how we want to do that; is that correct? (ORDINANCE #813 WAS READ TITLE ONLY) Bentley: Mr. Mayor I move we adopt Ordinance #813 with suspension of rules. Bird: Second. Corrie: Motion made by Mr. Bentley second by Mr. Bird to adopt Ordinance #813 with suspension of rules. Rountree: Mr. Mayor, do we have assurance that the legal description is correct? Gigray: Mr. Mayor, Councilman Rountree, I have been advised by Mr. Freckleton of the Public Works office of that —to my understanding the description legal description is okay on this one and with regards to re -designation of zoning, the tie ins to the government markings and whatever that we require with annexation isn't as strict because all we are doing is re -identifying a map, and if Gary Smith disagrees with me on that, I'd certainly would hope you would mention it, but that's my understanding is that we're okay on this one. Corrie: Thank you. Mr. Rountree, answer your question? Rountree: Yes. Corrie: Any further discussion? Hearing none, roll call vote. Meridian City Council January 19, 1999 Page 13 ROLL CALL VOTE: ANDERSON, YEA. BENTLEY, YEA. ROUNTREE, YEA. BIRD, YEA. MOTION CARRIED: ALL YEAS. 9. FINDINGS OF FACT AND CONCLUSIONS OF LAW: REQUEST FOR CONDITIONAL USE PERMIT FOR OUTSIDE SEATING BY TODD MASON D/B/A MOXIE JAVA— 106 E. WILLIAMS: Corrie: Council you have I believe the conditional use permit in front of you on the final action. I'll entertain a motion on the Findings of Fact and Conclusions of Law. Rountree: Mr. Mayor I move that we approve the Findings of Fact and Conclusions of Law for this requested conditional use permit and that we approve the Decision and Order granting the conditional use permit. Bentley: Second. Corrie: Motion is made by Mr. Rountree second by Mr. Bentley to approve the Findings of Fact and Conclusions of Law. Any further discussion? Hearing none, roll call vote. ROLL CALL VOTE: BIRD, YEA. ANDERSON, YEA. ROUNTREE, YEA. BENTLEY, YEA. MOTION CARRIED: ALL YEAS. Stiles: Mr. Mayor, I'm sorry to interrupt. You didn't look over here. Corrie: I'm sorry. I should do that. I apologize. Stiles: I would just like to ask that 1.1 of the Decision and Order on page 6 of the Findings of Fact and Conclusions of Law and also as condition 1 on page 1 of the Order of Conditional Approval be deleted. If you will recall the original proposal was to place these tables and chairs directly on E. 1 st Street adjacent to the sidewalk and when the applicant made the presentation they confirmed that that was not their desire that they would do it directly in front of the doorway on the north side of the building, so it's a little in conflict with the rest of the Order. They did change the location of those and I think it would be appropriate if you could delete that item. Anderson: What number did you ask for? Stiles: On the Findings, it would be 1.1 on page 6. Meridian City Council January 19, 1999 Page 14 Corrie: And the Order of Conditional Approval as submitted number one? Stiles: Yes. Bentley: Mr. Mayor in light of the new discussion on this, I would move that we reconsider the Findings of Fact and Conclusions of Law on the CUP for Moxie Java. Rountree: Well we could either do that or I could move that we strike that — Bentley: Well we already voted. Bird: We already passed on that, so we got to reconsider it. Rountree: Yeah, but I think I can do that since I made the motion. Bentley: Well we had the vote though. Corrie: Had the vote. Gigray: You can reconsider the — Corrie: We can reconsider it at this point? Okay. Bird: I'll second that. Corrie: Mr. Bentley would you repeat that one more time? Bentley: Mr. Mayor I would move we reconsider the Findings of Fact and Conclusions of Law for a CUP for Moxie Java. Bird: I'll second that. Corrie: Motion made and second to reconsider the motion. Any further discussion? Hearing none, I guess we better stick with the roll call vote. ROLL CALL VOTE: BIRD, YEA. ANDERSON, YEA. ROUNTREE, YEA. BENTLEY, YEA. MOTION CARRIED: ALL YEAS. Rountree: Mr. Mayor I move that we approve the Findings of Fact and Conclusions of Law and the Decision and Order granting the conditional use with the modification of Meridian City Council January 19, 1999 Page 15 eliminating reference to the location of the tables as stated on page six, paragraph one of the Decision and Order. Bentley: Second. Corrie: Motion been made by Mr. Rountree second by Mr. Bentley to approve the Findings of Fact and Conclusions of Law and rescind the item one and I believe there was 1.1. Any further discussion? Hearing none, all those — (End of Tape) ROLL CALL VOTE: BENTLEY, YEA. ANDERSON, YEA. ROUNTREE, YEA. BIRD, YEA. MOTION CARRIED: ALL YEAS. 10. FINAL PLAT FOR TURNBERRY NO. 2 SUBDIVISION BY BENCHMARK LAND COMPANY — WEST OF BLACK CAT, SOUTH OF USTICK AND EAST OF MCDERMOTT: Corrie: Staff, comments? Stiles: Mr. Mayor and Council, you have our comments on this plat dated January 14tH 1999. The applicant's representative has responded agreeing to everything as always, and we like to see that. We have no comment on this plat. Corrie: Any other comments on this final plat? Council? Okay, I'll entertain a motion. Anderson: Mr. Mayor I make a motion we approve the final plat for Turnberry Subdivision No. 2 from Benchmark Land Company. Bird: Second. Corrie: Motion is made by Mr. Anderson second by Mr. Bird to approve the final plat for Turnberry No. 2 Subdivision by Benchmark Land Company. Any further discussion? Bird: I think we better put subject to conditions on that motion. I withdraw if you want to restate it. Corrie: Okay I'll withdraw the second. Anderson: I'll amend my motion to include the comments subject to staff. Bird: Second. Meridian City Council January 19, 1999 Page 16 Corrie: Motion made and second that the approval of the final plat subject to staff comments. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All ayes. 11. DEPARTMENT REPORTS: A. TOM KUNTZ: 1. AUTHORIZATION TO ACCEPT VISA & MASTER CARD FOR PARK AND RECREATION FEES. Kuntz: Mayor and Council, two of the three items I've handed you are informational only and will be brought back to you at a later date after the Parks and Recreation Commission has given final approval. The first item which is on the agenda tonight is a memo from me requesting authorization to accept Visa or Master Card for payment of Parks and Recreation services. That would be including program fees, park facility reservations, and I'm happy to answer any questions. Bentley: Mr. Mayor, Tom, do you have a shredder in your office? Kuntz: No. Bentley: You have some way of taking care of your carbons off of these? Kuntz: I guess I hadn't considered that. Bentley: I think it's really important that we do that especially if we take any of these over the phone. We'd be able to assure people that we're taking care of the carbons. Rountree: Heat the building with them, huh? Kuntz: Yes, sir. We're putting in a new carbon copy heating stove. Bentley: That's the only question I have. Corrie: Any other questions? Rountree: I have none. 2. ROUND UP UTILITY BILLS FOR PARKS. Meridian City Council January 19, 1999 Page 17 Kuntz: The second item I would like to delay because I want to gather some more information. But just to give you a real brief overview what I would like to do and I'm working with Leslie, who is in charge of our utility billing department, and I would like to develop a program similar to what Boise has in place now that would allow people to check a box on their utility bill that would allow them to round up the nearest dollar. That money would go into a fund designated for either trail construction or playground equipment, but something specific that it would be designated for. But at this point there's a few questions unanswered and I'd like to bring this back to you when I have more information, but I guess what I would like to know tonight is if there's any problems with the concept. Rountree: I think it's a worthwhile concept. It certainly allows the public to contribute to a cause that they're interested in at a minimal cost on a monthly basis if they so choose. If they don't want to, then that's fine too. But you indicated to me that Boise might generate something in the order of $30,000 to $50,000. That way Meridian could be looking at three to six or seven thousand dollars a year which is a nice sum to accomplish some activities either in the rec. program or some improvements at some of our facilities so I would encourage Tom to move forward with that and see what the real costs to us in terms of administrative cost. If we would gain enough to cover that. Beyond that I don't have any particular issue with it. Kuntz: I think part of the reason I'm considering it now is because we're purchasing new software and changing over to new software hoping that the administrative part of it will be minimized by the new software so that's why I'm choosing this time to research this idea. Anderson: Mr. Mayor, just one comment just on the surface. It sounds like a good idea and I don't have any opposition to that. I would just request that if something like that is developed that it be very clearly marked and understood. I've seen forms where it kind of indicates that you should check the box and people may not know what they are checking especially with elderly or senior citizen people. I think it needs to be clearly marked that that is what it's for and in no way give the impression to people that we're trying to trick them into paying that and I want it clearly marked on the form that that's what it's for. Kuntz: Okay. What I would suggest that we would do if this program is instituted is that in one of the first bills that there be a small card in there kind of explaining the program and maybe even doing that for the first couple of months so that it's more than just the box but there's an explanation included with the bill if possible. Rountree: Mr. Mayor not to change the subject, but going back to Tom's first item in his letter, he actually requested authorization to move forward with the Visa and I guess it's my opinion that we approved the budget understanding that that item was in the budget, Meridian City Council January 19, 1999 Page 18 so I don't know other than to recognize that he's moving forward with that that we actually need to make a motion. (Inaudible) Rountree: Appreciate you bringing that to us to let us know that you're moving forward with it. Kuntz: Okay, that's all I have. Thank you. B. MAYOR CORRIE: Corrie: I have three items here. I have two printed and I got the third one — house cleaning. 1. AMENDED RESOLUTION #172 — PERSONNEL POLICY. Corrie: One is amendment to Resolution #172 Personnel Policy. Last time I think we tabled this until this meeting is that there was a change in the date, August 26th, 1998 rather than September. I needed to bring that to the Council's attention. Is there any other questions you had on that? Rountree: I think the only question I had was why. Not to be nosy, but it seems to me like a month doesn't make a whole lot of difference one way or the other. But if it's something we should know about (inaudible), it would be nice to know. Gigray: Mr. Mayor and members of the Council I was instructed to do this amendment for your consideration. I don't know whether or not the City Clerk, Mr. Berg, may have more comment. I think it may have to do with going from one fiscal year into the next and that the start up date on this as it was previously drafted put us in this fiscal year rather than the pay period in the last fiscal year. That's the only rationale I'm aware of. Rountree: Shari seems to have an answer. Stiles: Mr. Mayor and Council, as I recall the policy was enacted before the staff was informed and it had to have an effective date of a month later, and I believe that was the reason. Corrie: That's correct. Just need a motion to accept Resolution 172. Bentley: Mr. Mayor I move we adopt Resolution #172. Rountree: Second. Meridian City Council January 19, 1999 Page 19 Corrie: Motion is made by Mr. Bentley second by Mr. Rountree to accept Resolution #172. Any further discussions? ROLL CALL VOTE: ROUNTREE, AYE. BIRD, YEA. BENTLEY, YEA. ANDERSON, YEA. MOTION CARRIED: All ayes. 2. MILEAGE REIMBURSEMENT UPDATE. Corrie: The second one is mileage reimbursement update. The federal law has gone up to I believe .31 cents a mile. We're at .25 cents a mile for personal use of cars that is necessary. I just want to know if you approve of the up to .30 cents and to starting date of the first of this year or what you would like to see it. Bentley: Mr. Mayor, why are we not going .31? Corrie: I don't know. I was just rounding it off. You can go to .31 if you want to. I just put the .30 cents out there. You want to go .31, just put it in a motion. Rountree: Again my comments on this is that I think we need to have some control in terms of policy as it relates to reimbursement as done on the basis of mileage that's been approved by a supervisor number one. Number two that it's an automobile mileage as ACHD found out they could get in trouble with, and that there be some oversights that we don't get into an abusive situation, but actually paying staff mileage is probably much cheaper than the city trying to maintain a pool of automobiles for particularly around town use. So I would be in favor of increasing it to the maximum allowable by the IRS, which I believe is .31 cents. Any further discussion? Bentley: Mr. Mayor do we have a form that they — Corrie: Yes, and it's signed by the supervisor. Bentley: Okay. Corrie: So I'll entertain a motion with those conditions that Charlie stated or Charlie you can — Rountree: I'll just make that what I stated as a motion. Bird: Second. Meridian City Council January 19, 1999 Page 20 Corrie: Motion made by Mr. Rountree second by Mr. Bird to approve the .31 cents per mile with the supervision and does that begin January 1 st? Rountree: Mr. Mayor I did not state that in my motion but I would for Council's approval and consideration I would say that would be effective as of today. I don't believe the bookkeeping and the consternation of trying to make that retroactive would be beneficial for our accounting staff. Bentley: Agreed. Corrie: How about we just make it effective February the 1 st? Do I hear a second? Motion to start February the 1 st, 1999. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All ayes. Corrie: I have one other thing. It's not on the agenda, and I apologize to the public, but technically — can I do this Counselor? It's a housekeeping thing. I need to appoint a traffic committee member. Can I do this without notification or should I do it at the next meeting? Gigray: Mr. Mayor and members of the Council, it's my position that as long as a good faith effort has been made on the part of the clerk's office and the Mayor to include all items on the agenda, you have a license under the open meeting law to include extra ones as long as the Council consents to it as an addition to the agenda. Corrie: I just talked to this man today, so we got the information and he said it's okay. He would serve on it so I have to bring it to Council. Rountree: I have another duty for you too along those lines. Corrie: For me? Rountree: Yes. Corrie: I would like James L. Martin from Moffett, Thomas (inaudible) is just too busy to continue with the safety traffic commission. Mr. Tony Marioni has stated that he would work with the traffic committee so I will present that name to the Council for consideration to be placed on the Traffic Safety Commission in place of James L. Martin. Bentley: Mr. Mayor I move to confirm the appointment of Mr. Marioni to the Traffic Safety Committee. Meridian City Council January 19, 1999 Page 21 Bird: Second. Corrie: Motion made (Inaudible) place of James L. Martin on the Traffic Safety Commission. Any further discussion? Rountree: Mr. Mayor I guess I just have a question for the Chief. Does he know the individual and will he work well on the Traffic Safety Commission? Gordon: Yes, sir I do and I talked to him in length about this before I even mentioned (inaudible). Committee discussed it today and we don't have any problems. Rountree: Thank you. Thank you Mr. Mayor. Corrie: Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All ayes. Rountree: Three members of the Parks and Recreation Commission are past due for reappointment. We could not find a record that they had been re -appointed. Tammy De Weerd, Jim Keller and Keith Borup, I believe. Corrie: You're right, and we had one resignation I understand. Rountree: Max has resigned, yes. Corrie: Do you want me to bring that to you the next meeting? Bird: We need these three appointed. The other one Bob — the other one is (inaudible) Rountree: Without the three we don't really have a quorum. Bird: We don't have a quorum. But they were up for re -appointment. Their terms come up in January. Corrie: All of them re -appointed except Tammy De Weerd. She has eight years in that. That's the only one that can't be — Rountree: Well there's no provision in the — Bird: When we originally set that up Bob, we had three of us took a one year term, three of us took a two year, and three of us took a three year. This is the two year term that is up. Tammy, Jim Keller and Keith Borup. Meridian City Council January 19, 1999 Page 22 Rountree: We've only been in existence for three years. Now she's been president for two consecutive terms, so she can no longer be president, and for your information they met last evening and had an election and David Moe was elected president and Jim Keller vice president. Corrie: So what you're telling me is that you want Mr. Keller, Tammy De Weerd and Keith Borup re -appointed? Rountree: They've all indicated an interest in remaining on the committee. Corrie: I have no objection to that if the Council so wishes. I'll entertain a motion to that effect. Rountree: Mr. Mayor you give us the nomination. Corrie: I would put Tammy De Weerd, Keith Borup and Jim Keller to the Council for approval on the Parks and Recreation Committee. Rountree: Mr. Mayor I move that we accept the re -appointment of Tammy De Weerd, Jim Keller and Keith Borup to the Meridian Parks and Recreation Commission. Bird: I'll second it. Corrie: Motion's been made and seconded. Is there any further discussion? Hearing none, all those in favor of the motion say aye? MOTION CARRIED: All ayes. Corrie: Okay, I'll get the letters out to those people, and I believe we have some changes that we're going to see about maybe (inaudible) Bird: In a month or two. Rountree: Yeah, they're working on redrafting the ordinance for consideration. Corrie: Am I correct that you'll have the representative or you are — Bird: I'll do it for a month or so until we can find somebody. I'll let you know when I find (inaudible). We get this other thing done, then I won't have to worry about it. Corrie: Okay, thank you. Anything else Charlie? Meridian City Council January 19, 1999 Page 23 Rountree: That's all I have on that item, but I do have something I want to add to the agenda for me. Corrie: Okay we'll add item E Mr. Rountree on the agenda. C. KENNY BOWERS: ZGA CONTRACT FOR FIRE STATION. Bowers: Thank you Mayor and Council. A couple of weeks ago you said that you would like to look at a concept of our drawing that we've been working on. This is the one that Nick Corral has drawn up. This is just basically our concept that has come about on a three bay station with one side of it being office and the other side being living quarters. Of course it could be completely changed as soon as an architect looks at it and changes it around, but this is the drawings that we've been working on. It looks pretty nice. It kind of fits in I think with it out there. The second thing was Shari just informed me that we're going to have to rezone the area, the property out there. I don't know. I'm not sure if Ron knew about that yet. Anderson: No, I hadn't been told formerly, but I've been under the impression that we probably would. Bowers: Okay, I wasn't under the impression at all. The second thing or third thing is the contract with ZGA. I don't see Paul here tonight. Bird: He sent (inaudible) that's got the contract. They've signed it. I think every Councilman has got it. Anderson: You don't have a copy? Bird: You don't have a copy? It's just a standard AIE contract that's used all over for small, big jobs. Anderson: Mr. Mayor after the last Council meeting we had discussed having a smaller subcommittee of the building committee meet with ZGA Architect to negotiate on price for their services. Last week Councilman Bird, Rural Fire Commissioner, Mike Ingram and myself met with Paul from ZGA and did negotiate on a price and it was the consensus of the group there that we would use a set fee on the architectural fees for this building and those are included in this contract. Page 111 1 think that dollar amount was $65,000. In addition Councilman Bird and myself and Commissioner Ingram and Paul discussed the possibility of hiring a project manager and possibly I could get Councilman Bird to expound on what that concept is and how that would facilitate this project. Meridian City Council January 19, 1999 Page 24 Bird: Construction Management we would go about the process of getting the hiree, (inaudible) School districts do it, public entities do it. You put out a proposal request. This is a very tight time frame project which we want to get up and running by November at the latest and to do this with a construction manager, he comes in, he takes care of getting all the bids for you and all that kind of stuff, lines up your subs and he takes a little fee off it, but a general contractor is going to take the same fee when he bids the job and you can do it in phases with a construction manager. I have discussed with three different firms. They were very interested in giving us a proposal. We have to put out for public, but it's something we could probably have on line in a month, and be bidding. If we don't if we go for a general contractor bid style, we will be lucky if we ever bid out by April I would figure. Don't you Ron? Anderson: Yeah, that's the way it sounds. Bird: So my recommendation would be for the Council to give the committee that has been working on this go back and if you want to go the construction manager way, put out some hard FB's and have them interview and bring ones back to you. Corrie: Has this compensation been approve by Council of $65,000 yet? Anderson: That's what we got to do tonight. Bird: We got to approve that contract tonight. Stiles: Mayor and Council, Shari just brought up a situation on page four 1126 it talks about the bid documents are to be completed no later than 30 April of '99 and she might be able to explain that a little farther. She don't believe we're going to meet that deadline. Corrie: Shari comments? Stiles: Mr. Mayor and Council since this project does require a rezone, we initially thought maybe we could do it through a conditional use permit, but legal counsel has counseled us that a rezone would be more appropriate in this case because it is a specifically prohibited use by definition in this existing zone of light industrial, so the rezone would be necessary. I guess it would be up to Council to say whether they think it would be appropriate to go out for bid before it was a legally permitted use in the zone. Bird: How long is it going to take to rezone it? Meridian City Council January 19, 1999 Page 25 Stiles: Well I noticed that on the — in the contract I believe the city with the help of the Public Works Department and the Planning and Zoning Department we could prepare the application for the rezone. We would need the legal description prepared for the survey and maybe that's something that they're providing. Bird: We've got the deed to the land. Stiles: Yes. Bird: I'm sure there's not a Councilman or the Mayor is asking for any favors in this, but how long will it take to basically if we start the process tomorrow on the rezoning, how long is it going to take to get it through the channels? Stiles: It maybe May be the time we can get that. The February meeting we've already had to notice, so it would be March before we could get it to Planning and Zoning Commission. Of course Council and P & Z could have special meetings if they deemed that appropriate. Bird: So we're looking at coming back to us in April. Stiles: It should come before City Council in April. Bird: Okay. Stiles: Then an ordinance — Bird: Then in March we should have a pretty good idea how it's going to go by the Planning and Zoning Commission. We would know what their recommendation was and very rarely have we not went with their recommendation so if we had brought on a construction manager or whatever we are going to do we could at least get the foundation to get started in the bidding process at that point. Stiles: Yes. I just wanted to make sure you knew that time frame and we'll start that immediately if you would like the staff because it doesn't appear to be a requirement of this contract to apply for a rezone. It says something about plan approvals, but I'm not sure the way that's worded would cover it. But I believe — Bird: This is just a contract for architectural services with ZGA who was selected as the architect. Ron twisted the (inaudible) pretty hard to get him off the percent, and if you look at the figures quite a bit cheaper than the going percent. They wanted to help us out a little that way because they know we are on a tight budget and a tight time frame. So now we need to have the committee I feel determine if they want the construction management way of going or the general contractor way. Meridian City Council January 19, 1999 Page 26 Corrie: We need the documents changed though the date if this is the contract, probably until May 1 st or at least until after the rezone is done. Bird: Yeah, but the bid documents can be ready anytime. That's what he's stating. Ron and I did not want the bid documents completed any later than that. We were pushing for it sooner. It don't mean we have to go out for bid at that time. If we're not rezoned. So we've got the documents ready to go. Am I not right Gary? I mean we can have bid documents. We don't have to go out for bid. We can have the bid documents ready at any time. Corrie: Yeah, the worst scenario is we don't get the rezone. Anderson: Than we'll be visiting Malcolm and strong arming him. Corrie: Okay. How does the Council feel as far as the construction manager? Do we want to have bids from them RFP's we'll take charges? Bird: Excuse me Mr. Mayor I believe we need to send it back that committee between Ron and them guys we need the rural people involved in it too and have them go back and ask for some RFP's from construction managers. If that's the route they believe we should go and I think that's the route we're going to have to go to get within our time frame and within our budget. I would prefer to go with construction manager. Corrie: Who is on the committee Ron? Anderson: The committee consists of Nick Corral, Brian Zimmerman, Ed Pierce, Malcolm MacCoy, Keith Bird, Mike Ingram, Steve Bravo, myself, John (inaudible) Corrie: The Council has no objections to that? Bird: I have none (inaudible) Corrie: (inaudible) Charlie can remember it, but any committee has to be approved by Council. I don't think you have a problem with that. Rountree: I think we authorized that. Corrie: I just want to make sure (inaudible). Council how do you feel about having the construction manager concept? Comments? Rountree: Mr. Mayor that's an area that I have no experience. It sounds rather interesting and might very well be a way to expedite the project, but it also might a way Meridian City Council January 19, 1999 Page 27 to get the cost down somewhat from what I've understood in talking to individuals who have experience in this area. I would probably defer to Gary somewhat in his opinion because he's probably still going to get involved in it from the building department aspect, but the only question I have do you just go out as you would any other professional service agreement, get an RFP, they establish a fee or do they establish — Bird: Percentage of the total bid. Rountree: Of the total bid, and I guess that being the case why is it advantageous to them to get a low bid? Bird: That's part of the construction management. You're (inaudible). Meridian schools are using it, the state of Idaho is using it. Corrie: So we could have three different bids. Bird: You will probably have at least five or six bids come in and they'd all be qualified people. Rountree: That's for the management. After that the city is not involved with the selection of subcontractors. Bird: They go get that for you. They usually come in with their own. Rountree: Mr. Gigray has some advice I think. Gigray: Mr. Mayor and members of the Council, I'd be more than happy if the committee wishes to work with the committee to make sure that we are in accordance with any bid statutes as we proceed in this area. My familiarity with this type of management project is that in the building of schools, we've had project managers, but we've always bid through a general contractor and still gone through that general route anyway because the project manager's responsibilities were a lot of coordination and also to ensure the time tables were met, that the architects were moving forward and that the engineers and so on were doing what they needed to do in the best interests of the school district, but there may be other forms by which it's done and I think it might me helpful if we can work with a committee so that what comes back here doesn't get sidetracked by legal advice later on and we can just move forward with this because you do want to get moving with it. Bird: The main thing this is not a project manager. This is a construction manager. He manages the whole construction and the deal. He works with the architects, but he is hired by the owner, which would be the City of Meridian and he takes care of the schedule and all that stuff. He is not a project manager. He is a construction manager, Meridian City Council January 19, 1999 Page 28 and there's a difference between the project and construction and everyone I've ever known has been very successful with the construction management. Corrie: (Inaudible) Bentley: I'm like Charlie. I don't know much about it. But if it's going to expedite the procedure, I'd be in favor of it. Rountree: Well you know our track record with general contractors the past couple of years at least. (Inaudible) Corrie: What about the subcontractors? What if they do something or they — Bird: He takes care of them. Corrie: He takes care of them. We don't have anything to do with if they don't do something we don't — Bird: You actually in the schools, the subcontractor's contract will be direct with the City which he will draw up and have for you. But he controls them. Bentley: When we get the RFP's doesn't that state exactly what they're going to do in it? So that should answer all our questions at that time. Rountree: We should specify in our RFP what we want them to respond to. Bird: I think what we need to do tonight is either pass this contract with ZGA so they can get started on the plans or deny it. Anderson: This contract needs to get going so we can get drawings started. 1 To M LVA M, Im OTA 11111 170M Me, Anderson: Just waiting for you guys to get done discussing construction. Mr. Mayor would make a motion that we approve the contract with ZGA for architectural services in the amount of $65,000 for services for drawing our new fire station. Bentley: Second. Corrie: Motion made by Mr. Anderson second by Mr. Bentley to approve the compensation of $65,000 to ZGA contract. Any further discussion? Meridian City Council January 19, 1999 Page 29 Bentley: Mr. Mayor is that a not to exceed amount? Anderson: Yes, it is. Bird: It's a flat contract. Corrie: Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: ALL AYES. Anderson: Mr. Mayor I would like to further instruct staff Ms. Stiles to start the process for getting this proper zoning for the fire station and I put that in the form of a motion. Rountree: Second. Corrie: Motion made and second that Ms. Stiles start the rezoning process immediately. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: ALL AYES. Bird: Will's got the deed don't he? Corrie: I hope so. :31�%i■r rev • O Bentley: Mr. Mayor if I could I would like to personally thank Nick on behalf of the City for his work and time spent on these drawings. I know he's been working on drawings for a couple of years for us and I really appreciate it. Corrie: Yes, thank you Nick. I think we'll probably use your services in a couple of three other areas there too. So thank you. Anderson: Mr. Mayor one more motion to make. I would like to make a motion that we instruct the fire station building committee to put out request for proposals for a construction manager and to move forward on that project. Bentley: Second. Corrie: Okay are you going to have all these (Inaudible). Motion made and seconded. Is there any discussion on the motion? Hearing none, all those in favor of the motion say aye. Meridian City Council January 19, 1999 Page 30 1& 1*119[o]►[e1_1VW219]I_1IW:1726*1 D. GARY SMITH: LATE COMERS AGREEMENT FOR HOLIDAY INN EXPRESS. Smith: Mr. Mayor, Council members, we've received a request from the developer of the Holiday Inn Express Motel out at Eagle Road and 1-84 for the city to approve entering into a contract with them for reimbursement fees to oversize a water line that will need to be extended by them to serve their project. There are two different alternatives that the Public Works Department has been discussing as to how this water line is going to be extended and the size of the water line and that has not been finally determined yet. So at this point what we're asking for what the letter is asking for is approval for the city to enter into negotiations for a late comers agreement between the developers of the Holiday Inn Express Motel and the City of Meridian. Bird: For sewer and water? Smith: Just water. Yes, I believe that is what the letter says. Is that sewer and water? Bird: Yeah, it is sewer and water, Gary. Smith: I'm sorry I apologize. It would be for sewer and water. Gigray: Mr. Mayor point of information. Mr. Mayor and members of the Council, we would be more than happy to work with Gary on this. I think working on an agreement now for the extension of water lines outside of the city that has late comer provisions in it. I would hope that what we can try to do is standardize our forms as it relates to how this is done because we'll have to prepare an agreement which would be entered into by the applicant here which you will have to approve anyway. I think this is just requesting permission to move forward with that type of agreement. Bird: Mr. Mayor do we need a motion on that? Corrie: It can yes. (Inaudible) Bird: Mr. Mayor I move that we allow the Public Works Department to negotiate agreement for late comers fee on water and sewer for the Holiday Inn Express on Magic View. Bentley: Second. Meridian City Council January 19, 1999 Page 31 Corrie: Motion made by Mr. Bird second by Mr. Bentley for the late comers agreement to be entered into and drawn up for Council's approval. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: ALL AYES. Corrie: I believe the last item is Mr. Rountree requested — Rountree: Thank you Mr. Mayor. I've discussed some re -appointments for Council liaison activities with various departments. Having been recently re-elected Council President, I'm going to exercise one of the few perks that come with that. I get to sign a lot of checks occasionally. Anyway I am officially asking that Mr. Anderson remain with the fire department and continue his excellent work in that area. On behalf of the Council of the City of Meridian I really appreciate Ron what you've done this past year. You've moved the City and the fire department, and this Council's knowledge base and everything light years ahead of where we were a year and a half, two years ago. I appreciate it. I would like Mr. Bird to be the liaison and financial advisor with the Meridian City Police Department, and Mr. Bentley to take over and fill my rather large shoes with the Parks and Recreation Department. Actually it's a perfect time that they've grown a lot. I think they know where they want to go. They're in the process of looking at redrafting for consideration by Council the ordinance that established them. So I think they've got some good direction. We now have a department with a full blown director so that will be helpful as well for Mr. Bentley. As for myself I'm going to be working with Mr. Smith and the Public Works Department, and I don't know if we need a point of clarification Mr. Mayor. This has been a question that's come up numerous times in the past and you know we get some resolution and then things kind of go back and forth. But as far as the liaison and that area, let me put forth my assumption and you can either confirm or correct what it is and what the involvement is. My assumption with the Public Works would be liaison with Gary Smith and engineering as it relates to water and sewer as it relates to a water and sewer building and as it relates to the building department. The question comes in as what — is the Planning and Zoning as it relates to the building department and the joint budget also included in that oversight and liaison? Corrie: Yeah I would say so. Rountree: Okay you now have it. I'm sorry but that's the way it's going to be for this year and I wish you all well and certainly we're no more than a phone call away at any one point in time so Glenn I'm sure you've got some advice to offer Keith and I've got some advice to offer Glenn and I know Keith's got some things he needs to tell me and I'll get with Gary and find out where we're going to go there. Meridian City Council January 19, 1999 Page 32 Corrie: Thank you Charlie for doing that. I just have one thing to say. Do you all agree to take the job that he assigned for you? (Inaudible) Rountree: I do recall the condition when I was nominated was that be advised there may be some changes. Corrie: I believe it was President Johnson if asked I will not run. If elected I will not serve so you all had your chance. It's over now. (End of Tape) Corrie: I'll entertain a motion for adjournment. Bird: I move we adjourn. Rountree: Second. Corrie: Motion made and second we adjourn at 9:15 p.m. All in favor say aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:15 P.M. (TAPE ON FILE OF THESE PROCEEDINGS.) I_1»011111] VN2193 ROBERT D. CORRIE, MAYOR ATTEST: WILLIAM G. BERG, JR., CITY CLERK