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HomeMy WebLinkAbout1998 02-03MERIDIAN CITY COUNCIL FEBRUARY 3. 1998 The regular meeting of the Meridian City Council was called to order by Mayor Robert D. Corrie at 7:30 P.M. MEMBERS PRESENT: Ron Anderson, Glenn Bentley, Charlie Rountree, Keith Bird: MEMBERS ABSENT: None. OTHERS PRESENT: Mayor Robert Corrie, John Prior, Will Berg, Gary Smith, Shari Stiles, Bill Gordon, Tom Kuntz, Darren Carrouche, Colleen Matlock, Delbert Matlock: MINUTES OF PREVIOUS MEETING HELD JANUARY 20,1998: MINUTES OF MERIDIAN CITY COUNCIL/RURAL FIRE COMMISSIONERS HELD JANUARY 22, 1998: MINUTES OF MERIDIAN CITY COUNCIL/RURAL FIRE COMMISSIONERS HELD JANUARY 23, 1998: MINUTES OF MERIDIAN CITY COUNCIL/RURAL FIRE COMMISSIONERS HELD JANUARY 27, 1998: Corrie: Council, you have the minutes of the previous of the previous meetings held January the 20th, January the 22nd, -- excuse me and the special minutes of the 22nd and 23rd and 27th. With your permission I will make that all in a consent agreement. If there are any changes or corrections on these three minutes on this time. Rountree: I have none. Bentley: None. Bird: None. Anderson: None. Bird: I make a motion — Corrie: -- four meetings here for a motion. Bird: I make a motion that we accept the minutes of the four meetings. Anderson: Second. Meridian City Council February 3, 1998 Page 2 Corrie: Motion is made by Mr. Bird and second by Mr. Anderson that the minutes of the four meetings be approved as written. All those in favor say aye. MOTION CARRIED: All ayes. ITEM NO. 1: REQUEST FOR INSTALLATION OF SEPTIC SYSTEM FOR A WAREHOUSE BUILDING BY MCCALL PROPERTIES: Corrie: Is there anyone here from McCall Properties present? To inform the Council, I talked to the CEO at the Lixor Company, and we talked about the easement across that — what 600 feet of easement. He wanted me to send him some information and materials, and I'm sending them tomorrow along with the copy of the easements that we had done before and have him look at them. And then we'll have some more conversation sometime this week, the first of next week. Rountree: Mr. Mayor, did you let them know that Van Auker at least at this point in time is willing to pay for the extension of the sewer through that as long as we can get the easement? That may help somewhat. Corrie: No, I'm sorry. Rountree: That was understand, is that not yours Keith? Bird: That's what I took it as yesterday when we met with Ron and his cohort — that was the deal that they would go ahead and pay for it through there so they could get the easement. Rountree: That might be a selling point. Corrie: Okay. We talked to him about the 300 acres with the sewer and also the school, and he seemed to be cordial and talked to me and little bit on the edgy side when it came to Van Auker, but I walked passed that one, but we are sending them the information and go from there. Rountree: Maybe don't use that name, and say we have somebody willing to pay for — Corrie: He brought it up first. He brought it up first and I suddenly skirted that one as best I could. So that's the information, and I also told him that DEQ probably would not give a septic system to the McCall Industries, so he's aware of that. So I assume that we need to table this one to next meeting for the installation of the septic system of the warehouse building by McCall Properties. Rountree: Mr. Mayor, I would move that we table item one until our next regularly t" scheduled meeting which would February 17 Meridian City Council February 3, 1998 Page 3 Bird: I will second it. Corrie: Motion made by Mr. Rountree and second by Keith Bird that we table this until the next meeting February the 3rd Rountree: 17th Corrie: 17th, all right. Further discussion? All those in favor say aye. MOTION CARRIED: All aye. ITEM NO. 2: ORDINANCE #786 — ETHICS ORDINANCE: Corrie: Item number two was tabled from January 20th meeting, 1998 Ordinance #786 — Ethics code. You have two codes here. They are both the same except for one statement Counsel, and that's whichever one you want to do. On page 5, one has the limits of valuable gift not more the $50.00, and the other one is — Counselor, would explain the difference here? Prior: The only difference between the two ordinances is one provides for a diminimous gift of up to $50.00. The other ordinance provides for no diminimous gift, and obviously it's up to the discretion of the City Council as to which one you prefer. Corrie: Okay, I'm going to go ahead and read the first part of the ordinance, and then we'll have further discussion on that. "Ordinance #786 is an ordinance of the City of Meridian adopting a new chapter in Title 1 as revised and complied ordinance of the City of Meridian to be known as "Ethics Ordinance", Title 1, Chapter 16, revised and compiled ordinances of the City of the Meridian to set forth and establish for the Mayor, City Council, City Commissioners, Appointees, Employees, and other people associated with the City of Meridian provisions relating to the following: Nepotism, policy, definitions, fair and equal treatment, conflict of interest, standards of conduct, statutory standards, contracts, purchases, and employment, disclosure of confidential information, gifts and favors, conflicts of interest and agenda items, penalty for violations by former employees, consequences and penalty, and severability; and providing an effective date." Is there anyone from the audience who would like to have this ordinance read in its entirety. Hearing none, Council, discussion? Bentley: Mr. Mayor, I have a question for the attorney. Section 14 on page 7, okay there's a half a bracket there at the top, is that have any significance? Prior: No. Bentley: Thank you. Meridian City Council February 3, 1998 Page 4 Corrie: Any further discussion? This ordinance is number one in the old version. Number two it has the $50.00 value in it. So what is — any further discussion? Anderson: Mr. Mayor, I have a correction, on page 1, the third sentence from the bottom. In the middle of the sentence there, we need to insert the word "City" between the words "to" and "adopt". Corrie: All right. Rountree: On page 4, the top paragraph, talking about confidential information. We also have a section nine talking about disclosure of confidential information. Very close to if not the same working most of that. Just a question for Counsel if we struck the paragraph on the top of page 4, just so we don't have the redundancy on that particular thing. Is that acceptable? Prior: One makes reference to employees. The other one makes reference specifically to the City Council, the Mayor, and so on and so forth if you read on. I think it's important that you make a distinction, and I think it's also important that both those particular paragraphs remain in this ordinance. Rountree: I'm just saying that in section nine, as well it talks about the last references or city employee. In the previous on page 4, it talks about no official which in my mind it covers the Mayor, members, board members, committees, councils, etc. So again I ask for clarification for the need for both of those. Prior: I still think you are talking about a difference between a — which under section 5, it's talking about a conflict of interest and the other one is a confidential information specifically to the Mayor and City Council. I still think there's enough of a distinction that we need to keep both of those in there. Rountree: Okay. If it means something to an attorney, we better leave it in there. I have no other questions. Corrie: Any further discussion? Rountree: Mr. Mayor, I would move that we approve Ordinance #786 with suspension of rules, version new with the definition of the diminimous value of $50.00 for the gift and the stated changes. Anderson: I'll second that. Corrie: Motion is made and seconded that we accept the Ordinance #786 with the changes made and also with the section of the employee accepting the valuable gift of more than $50.00 in value. Any discussion? All those in favor say aye. Meridian City Council February 3, 1998 Page 5 ROLL CALL VOTE: Anderson, yea. Rountree, yea. Bentley, yea. Bird, yea. MOTION CARRIED: All yea. Rountree: Actually I ask to have a silent celebration on that. That's been with us for over a year. ITEM NO. 3: COVENANTS, CONDITIONS, RESTRICTIONS FOR TURNBERRY SUBDIVISION: Corrie: City Attorney, are those all in order? Prior: The addition that we are going to need to add, and it's fine, just subject to these things. And that is that we want to make some reference to the fact that the number of animals permitted on these things should be limited to two cats and two dogs. But other than that, just make it subject to some clause stating that, and it should be fine. Corrie: What page is that on? Bentley: Four, it's talking about animals. Rountree: Do you have to be that specific or just specify that they comply with the City Ordinance? Prior: We could do that or you could just make reference to the fact that two dogs and two cats. Either way I'm sure will be fine. Corrie: You can have it any way you want (inaudible). Bentley: Did you see the new one at the Super Bowl ad? With the mosquito? Anderson: Let's not go there. Corrie: Mr. Rountree — Rountree: -- staff has any comments on that. Corrie: Staff comments? Bentley: Nothing bugging you, huh? Rountree: I think we can just approve it with the Attorney's recommendation. Meridian City Council February 3, 1998 Page 6 Bentley: Mr. Mayor, I would move that we pass the Turnberry Subdivision CC&R's with the corrections made by City Attorney and request the Mayor to sign and the Clerk to attest. Bird: Second that. Corrie: Motion made by Mr. Bentley and seconded by Mr. Bird a motion to accept the CC&R's with corrections and additions by City Attorney. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All aye. ITEM NO. 4: FINDINGS OF FACT AND CONCLUSIONS OF LAW FOR VARIANCE REQUEST FOR ASHFORD GREENS SUBDIVISION BY BRIGHTON CORPORATION: Corrie: Mr. Attorney, would you tell us on this one? Do we have somebody in the audience that's — oh, we have another attorney. We got more attorneys than we have anything. Crookston: Mr. Mayor, I had prepared Findings of Facts and Conclusions of Law probably twelve to fourteen months ago. I have not received any indication that any of the Councilmen desired me to change those. But they — so the real question now is whether or not the Council desires to have some of those ditches tiled, or whether they do not. The previous Council granted variances on the Safford lateral for Turnberry Subdivision and for Golf View, so the real question is whether or not you want to continue those variances or not. This is a request for a variance so that Brighton Corporation does not have to tile a ditch. Rountree: And that is the — it's actually two, is it not? Crookston: Two. Rountree: Certainly the two councilmen need to receive copies of the previously prepared variance Findings of Facts and Conclusions. We need to have their input on what their desires are. I would suggest that the conclusion be similar to what had been discussed with the previous Council, and if the new Council wants to modify those, at least we'll have an opportunity for input from those two council people. I guess my suggestion is that we have Council resurrect those Findings and present them to the Council and again, and I'll make a motion that we table this item until — can we have them next meeting, Wayne? Crookston: Yes. Rountree: Until February 17th Meridian City Council February 3, 1998 Page 7 Bird: Second. Corrie: Motion made by Mr. Rountree and seconded by Mr. Bird that we table item number four until February the 17t", 1998. Any further discussion? Bentley: Where are we with the meetings with Nampa on the ditches and the tilings and stuff? Rountree: The Ordinance. Bentley: The Ordinance. Crookston: The Council has not specifically met with Nampa and Meridian, and they desire that the Safford lateral be piped, and the City granted that variance. That's as much as I can tell you right now. That's what happened in I think the middle meeting in November. Bentley: Thank you. Corrie: Any further discussion? All those in favor of the motion to table say aye. Smith: I'm sorry to interrupt Mr. Mayor. I guess I just wanted to add a comment for the new council members. As I recall the variance for piping of the Safford lateral was approved for Golf View and Turnberry, and that had to do with the slope of the ground that was available — the amount of head that was available to carry the water through a pipe 48" in diameter or smaller. And the engineering calculations and the testimony Nampa and Meridian Irrigation District indicated that it would not — a 48" diameter pipe would not carry the flow, as I recall. I think that's correct. The second part of this variance request has to do with — and probably the part that's more argumentative — has to do with how Eight Mile lateral was to be handled in terms of piping or not or fencing. And I think that question was tied with the revisions to our tiling of ditches ordinance where we were to — Shari and I were to present to the Council and the Mayor a revision to that ordinance that would allow some flexibility for the developer to utilize the waterways as amenities to the development. And that we wouldn't get into a situation similar to where we are at Los Alamitos Subdivision having a ditch tiled and having it fenced and having a 30 foot wide non -usable strip of ground that is almost without a key to the locked gate at each end is inaccessible to anybody but the irrigation district. And Shari and I both feel that that particular installation is going to be a problem in the future for the residents. So the bigger issue of this variance request had to do with the Eight Mile lateral. The Safford lateral was addressed, and as I remember it, it was the variance was approved by the Council for Golf View and for Turnberry, but the issue of how we treat the Eight Mile lateral through Brighton's property remains to be resolved. I think that the engineer for the development has submitted calculations showing that a Meridian City Council February 3, 1998 Page 8 48" diameter pipe won't carry the water. Nampa Meridian is claiming that it will. And they also want it fenced so they have access to it. And that is the big question. Bentley: Point of clarification, Gary, at the beginning of your conversation you said the Safford lateral had been approved through Golf View and to be tiled and said that it would carry the water. Smith: To not be tiled — Bentley: -- not tile it. Smith: Right. A 48" diameter pipe would not carry the water in the Safford — through that reach — because it's so flat. Bentley: But you said that Nampa said it would? Smith: No. The Eight Mile lateral. They said a 48" pipe would carry it. So they want it piped. But the engineer for the development contradicts that and his calculations show that a 48" pipe would not carry it. Again due to the slope of the ground and the available head for the distance. We have a couple of crossings in out there that are 48" diameter pipe, but on short lengths. You don't have that problem to deal with. Bentley: Right. Thank you. Rountree: Mr. Mayor, question for Gary. Has there been any discussion on the need for access across that for parking lot, or bridges between activities on the golf course? Smith: No. Rountree: Your discussion brought that — Smith: There have been license agreements written with Nampa Meridian for those crossings. We had to cross the ditch with conduits for pressurized irrigation and I believe there was a sleeve inserted for — could be wrong — sewer service. But I'm not certain of that. There were several sleeves that crossed the ditch near the clubhouse, the future clubhouse location, and I believe there's also a couple of pipes in the ditch out there for access on the golf course. But they are relatively short lengths. Rountree: Now refresh my memory on what we did approve. I remember the approval on Safford for Golf View. Was it presented to us as a Brighton variance on that portion, and this one is being referred to Ashford Greens Sub? Smith: I think that Golf View was presented as a variance from the developer of Golf View, because I remember EHM's engineering representative attending the council meeting. I can't think of the gentleman's name — is it McCoy, Brian McCoy I believe is Meridian City Council February 3, 1998 Page 9 the developer of that. I think it came through as Golf View, request for variance. And coincidentally, of course the centerline is contiguous from Golf View to Brighton's property. Basically running down the ditch. So I think that the big question of this variance has to do with the disposition of the Eight Mile lateral and how we can how the city can agree with the developer and perhaps the irrigation district too to maintain access, to utilize the ground, and that was the big concern. I think that's the underlying reason for the variance request by Brighton because Nampa Meridian wanted it piped. They wanted it fenced, and Brighton didn't feel that was appropriate. So I don't have an answer for you, but I think that's the big question, and it has not been answered yet. And I think that the revisions to the piping of ditch ordinance section was initiated by this variance request. Rountree: It was. Smith: And we've submitted — Shari and I have submitted to you at work sessions the proposed changes to that piping and ditch ordinance which includes laying the slope back — side slope on the ditches and so forth depending on the velocity of the water. And I'm sure that it's going to come down to a point of nose -to -nose with the irrigation district. Rountree: One final question. I know — not the last planning meeting, but the previous meeting — there were no additional comments made on your draft ordinance. What's the status of pulling that together in terms of preliminary ordinance for consideration? And if you've got some point that need clarification, maybe we should get those on the table so we can get those resolved. Stiles: We could get that scheduled to go before Planning and Zoning next month. Rountree: Okay, thank you. Smith: Mr. Mayor, one other thing, I think that Shari brought up, as I was talking, I think Brighton now is pretty much out of the picture on the property ownership where this variance was requested. It's now, as I understand it, owned by Steiner Development. Rountree: This is part of Steiner? Smith: Yeah. There might be a small piece that they still own. But the majority of it is Steiner's property. So I'm not sure how that figures into the variance request, whether that's transferable to the new owner, if they need to be signatory to that request or not. Thank you. Corrie: Any further discussion? Rountree: Mr. Mayor, having heard that discussion, I would withdraw my motion if I could a second withdrawn. Meridian City Council February 3, 1998 Page 10 Bird: I withdraw. Rountree: I will withdraw my motion and move that we table this item until March 3rd with a brief status report from staff and Counsel on this issue and in anticipation of the draft ordinance being before Planning and Zoning. Bird: I'll second that. Corrie: Motion is made by Mr. Rountree and second by Mr. Bird to table item number four until the March 3rd meeting. Any further discussion? Hearing none, all those in favor, say aye. MOTION CARRIED: All aye. ITEM NO. 5: PUBLIC HEARING PRELIMINARY PLAT FOR TEARE COMMERCIAL SUBDIVISION BY RON VAN AUKER — NW CORNER OF TEARE AVENUE/OVERLAND ROAD: Corrie: At this time I'll open the public hearing and invite the representative of Van Auker to come forward. Zvi Jensen: My name is Gayle Jensen. I reside at 9975 Sussex Drive, Boise, Idaho. Basically we are here for preliminary approval on our plat to clear up this property and make it into a legal subdivision. We had originally three pieces of property. We sold one off to — that was actually four piece, but — we sold one off to what is now Store - More company. Originally, we had sold it to the Boy Scouts of America, and they sold it to Store -More. We still two legal lots there which we've developed. And we are now trying to make this into a legal subdivision and create a third lot that we can build on in the corner there. Corrie: Questions? Rountree: I have none for him. Bird: I have none. Bentley: I have none. Anderson: None. Corrie: Anyone else from the public like to issue testimony in this hearing? Hearing none I shall close the public hearing. Council discussion from staff. Meridian City Council February 3, 1998 Page 11 Bentley: Mr. Mayor, I would like to have some input from staff on this. Stiles: Mr. Mayor and Council, I guess the only thing I would clarified, one of my comments was that they should designate a landscape setback on Overland Road, and I do want that included as note on the plat or graphically depicted. I didn't have a width in mind, specifically. It would be a minimum of twenty, but I know on other plats we've gone up to thirty five feet. Even the building setback would be thirty five feet from Overland Road, it's hard to convince owners sometimes that they can't have the parking lot right next to the road, and since this is an entrance corridor designated in our comprehensive plan, I would like a minimum established by the Council to be graphically depicted on that lot. Not as a commonary since they only have the one lot left to build on, but as just a landscape setback — easement. Rountree: Gary, any comments? Smith: I don't think I have any specific comments, Mayor and Council. We did receive a copy of ACHD's comments concerning access restrictions, and the applicant's engineer or land surveyor did resubmit a preliminary plat. I received that today. I didn't have a lot of time to look at it. But we will stand by our request as submitted to you for our review of the preliminary plat, unless the applicant has problems with any of those requests. Thank you. Corrie: Any further comments? Rountree: I have none. Bird: I have none. Corrie: I will entertain a motion of the preliminary plat. Rountree: Mr. Mayor, I would move that we approve the preliminary plat subject to all agency and staff conditions. Bentley: Second. Corrie: Motion made by Mr. Rountree and second by Mr. Bentley to accept the preliminary plat as stated. Any further discussion? All those in favor of the motion, say aye. MOTION CARRIED: All aye. ITEM NO. 6: REQUEST FOR FINAL PLAT FOR SHERBROOKE HOLLOW SUBDIVISION BY GEM PARK 11 — EAST SIDE OF LOCUST GROVE: Meridian City Council February 3, 1998 Page 12 Corrie: Council, any questions for staff? Rountree: Any comments from staff after the applicant has an opportunity to tell us about it. Elg: I'm Van Elg with Briggs Engineering. Becky Bowcutt has been handling this, and was called away at another meeting tonight. So I'll try to be on target and on time for you tonight. Three items that need to be clarified or addressed in the staff comments, and I think Becky has addressed them with either Gary or I have addressed them with Shari. Items 3, 5, 11 and 17, specifically. First of all item number three in the staff report indicates that the developer will construct five-foot sidewalks on both sides of all proposed public streets. Sidewalk improvements along the north side of Victory Road frontage will be constructed. Staff has stated in their report that "Podunk Road" is the one that would have the sidewalk. I don't know where that came from. It should be Victory, I believe. Podunk. Corrie: It should be Victory? Elg: Yeah, that should be Victory. Rountree: It's generic for Victory. Bentley: We knew they were running out of names around here. Elg: Number five states that water service will be extended from Locust Grove at Salmon Rapids No. 4. But I believe, Gary, that that's already occurred. And it's now down in the front Los Alamitos. Right at the intersection there to this subdivision so it will be extended from that point east towards this development. Because the water line is already there. It's already been extended down from Salmon Rapids to the south to Los Alamitos. Smith: I think that they are referring to the southerly most entrance on to Locust Grove from Salmon Rapids No. 4. Elg: Right. Smith: Which is near your — Elg: Right, it's almost right across the street from us. Smith: northwest corner. Elg: I guess the way that we read it, it sounded like we were going to have to bring the water line a quarter of a mile down, and we just wanted to make sure, just clarification that that wasn't the point. That wasn't the case. Meridian City Council February 3, 1998 Page 13 Smith: Right. That's correct. Elg: Number eleven. In the staff report there was a comment that one of the lots along the Eight Mile lateral was not included in this phase. And that's this lot right here. From what Becky has told me, we've still done the improvements along Victory Road, along that area there, but we did leave that Eight Mile lateral out. And as I discussed with Shari, the fencing will still have to occur. It doesn't change anything. There's no improvements that have to be made there. The only reason that did occur was that the owner was trying to negotiate a purchase of property, and in order to get the amount of property that he wanted on target for this phase, we had to leave that Eight Mile lateral out. It doesn't' really change anything. It's an open lot, and it will be platted in one of the future phases as an open lot. And I think that Becky discussed that with Gary. don't think there is anything — if there was some improvements that had to be made and it looked like we trying to get out from something but we're not. So we'd ask that you exclude that requirement that we bring in that portion of the development into this phase. Number seventeen states that the engineer shall provide square footage calculations on all lots on the final plat. Which was done. A statement was included that the net square footage shall be determined exclusive as streets, highways, roadways, rights-of-way, irrigation easements and land which is used for the conveyance of irrigation water, drainage water, creek or river flows. The Meridian Ordinance under section 2-410 A8 states minimum lot size shall be determined exclusive land that is used for streets, highways, alleys, roads, rights-of-way, irrigation easements unless the water is conveyed through a pipe or tiled and included as part of the utility easements that generally run along the lot lines, and land that is used for conveyance of irrigation water, drainage water, creek or river flows. In the staff report, I believe that it stopped short of addressing the issue of covering the pipes, and what it's talking about is these lots up along the northern boundary. You can see where this little green line, there is an irrigation pipe that's being put in there, a split pipe an open pipe that will take the drainage from the property to the north and convey it towards the Nine Mile. That pipe is being installed, -- if you read the staff report at face value and don't go on to the ordinance, it would say that we have to leave that out, that 15 foot easement that's in place there for that pipe, but as you read the rest of the ordinance, it says if it's piped, then you can include that area in the square footage of the lots. If we can't include the 15 foot, then some of these lots will fall short of the square footage requirement. So I've discussed that with Shari, and she indicated that the 15 foot — since we are piping that we are complying with the ordinance and that could be included in the total square footage, so we ask that you exclude that item. With that, I think that those are my only comments. I'd ask that you address those four items. Rountree: You are generally in concurrence with the rest of the comments from staff. Elg: Yes. Bentley: Mr. Mayor, I'd like to hear from staff on his comments. Meridian City Council February 3, 1998 Page 14 Smith: Mr. Mayor and Council members, we concede on the Podunk Road comment. think that was one of our general master copy comments that my associate put together for a presentation that he made to an organization. On the item number eleven, I have had conversation with Becky Bowcutt, and we don't have a problem with the developer not including that length of the Eight Mile lateral with this phase. It would be required as the phases to the west of this piece develop. The next one was item number seventeen. I guess as long as the piping — as long as the drainageway is piped, and as I understand it, it's a subsurface drain pipe. The area above the pipe is usable. That is could be considered as part of the lot area, unless there's something tricky about this under drain. Is it just perforated pipe? Elg: Yes, from what I understand. Smith: It's perforated pipe so it's laid in a bed of drain rocks and covered with a filtered fabric then it would function. Was that the extend of the comments from the applicant? Thank you. Corrie: Do you wish to make any further comments to the Council? Rountree: Shari, do you have any other comments? Stiles: Mr. Mayor and Council, I did not do comments on this final comments, but I would like the — I believe the preliminary plat comments in regard to permanent perimeter fencing and approval of all the landscape areas to be done before signature on the — well, approval of the landscape areas to be before the signature on the final plat and bonding for that and also that the fencing be completed prior to applying for building permits. Elg: In others words, Shari, just as stated in the preliminary plat conditions. Comments. Stiles: I believe that was the same — those were the same comments. Corrie: Anything Shari? Rountree: I have no more comments. Mr. Mayor, I would move that we approve the final plat for the Sherbrooke Hollow Subdivision subject to the conditions of staff. Bentley: Second. Corrie: Motion made by Mr. Rountree and second by Mr. Bentley to approve the final plat of Sherbrooke Subdivision subject to the staff's comments. Any further discussion? All those in favor say aye. MOTION CARRIED: All aye. Meridian City Council February 3, 1998 Page 15 ITEM NO. 7: STREET LIGHT AGREEMENT WITH EDMONDS CONSTRUCTION, INC. FOR PACKARD SUBDIVISION NO. 1: Corrie: Council, do you have any discussion? Staff? Crookston: Mr. Mayor and Council, I have reviewed that, and it's fine. Corrie: Any comments from staff? Smith: I don't have any comments unless you have any questions as to what this is all about. Anderson: I had a question. Is this standard to accept a street light that's not an ordinary one that we would put in? Smith: Mayor and Council, Councilman Anderson, it's standard agreement for a developer installation of a non-standard city street light. This street light is non- standard to the extent that Idaho Power — that the developer or the home owners association is going to be responsible for maintenance of the fixture, and those items as are spelled out in this agreement. And we've required the developer to do this on other subdivisions where they have not used a standard Idaho Power maintained street light. (End of Tape) Idaho Power won't have anything to do with it as far as maintenance. They'll have to call an electrician to come and make the maintenance on it. And the City is not obligated other than I don't believe — I believe we are paying the power on that? Is that correct, Wayne? Crookston: Yes, it is. Smith: We still pay the power, but the maintenance of the fixture itself is handled by the home owner rather than Idaho Power because it's a non-standard Idaho Power fixture. Anderson: So the on going maintenance and repair parts and things like, it's up to the home owners association to find out where they can get those parts and purchase them? Smith: Yes, sir. Corrie: Any further questions? Discussion? Smith: Mr. Mayor, we will keep records because we look at the fixture as far as the output, the light output. Lumens? And we've got specifications that we keep in our file, and we'll keep those on file so that if a home owners association has problems with the fixture and they can't find anything then we would have some information in our project Meridian City Council February 3, 1998 Page 16 file, assuming that they call us. And usually they will call if a light is out. The first thing they do is call City Clerk. Corrie: Thank you, Mr. Smith. No further discussions or questions, I will entertain a motion to go — Bentley: Mr. Mayor, I move we adopt the street light agreement for Packard Sub. No. 1, authorize the Mayor to sign and the Clerk to attest. Bird: I'll second that. Corrie: Motion's made by Mr. Bentley and second by Mr. Bird to have the Mayor sign and the Clerk to attest and to sign the street light agreement. Any further discussion? All those in favor of the motion, say aye. MOTION CARRIED: All aye. ITEM NO. 8: APPROVE BILLS: Bentley: Mr. Mayor, I move we approve the bills. Rountree: Second. Corrie: Motion made by Mr. Bentley and second by Mr. Rountree to approve the bills. Any further discussion? All in favor of the motion, say aye. MOTION CARRIED: All aye. ITEM NO. 9: WATER/SEWER/TRASH DELINQUENCIES: Corrie: This is to inform you in writing if you choose to, you have the right to a predetermined hearing at 7:30 P.M., February the 3rd, 1998 before the Mayor and City Council to appear in person to be judged on the facts and defend the claim made by this City that your water, sewer, trash bill is delinquent. You may retain counsel. This service will discontinued on February 11, 1998, unless payment is received in full. Is there anyone present who wishes to contest the water, sewer, and trash delinquency? You are hereby informed that you may appear or have the decision of the City reviewed by the Fourth Judicial District pursuant to Idaho Code. Although you appeal, your water will be shut off and under the turn off list is $31,277.90. 1 will entertain a motion for the water, sewer, trash delinquencies. Rountree: Mr. Mayor, I move that we accept the delinquency schedule. Anderson: Second. Meridian City Council February 3, 1998 Page 17 Corrie: Motion made by Mr. Rountree and second by Mr. Anderson that we accept the water, sewer, trash delinquency shut off. All those in favor, say aye. MOTION CARRIED: All aye. ITEM NO. 10: APPOINTMENTS TO TRAFFIC SAFETY COMMITTEE: Corrie: Council, I guess we have to take these individually. And we'll do is we have seven seats on the Safety Commission. Seats two and five will expire in one year in 1999. Seat three and seven in two years, in the year 2000. And seats one, four and six will expire in three years, 2001. The appointments for seat number one is a Meridian Public Works. I give Gary Smith's name for appointment. Bentley: Mr. Mayor, I move we approve the appointment of Gary Smith to Traffic Safety Committee. Bird: Second. Corrie: Motion made and second that we approve Gary Smith as the Meridian Public Work's representative. Any further discussion? All those in favor, say aye. MOTION CARRIED: All aye. Corrie: The second seat is the School District No. 2. 1 will nominate Jim Carrberry for that position. Anderson: Mr. Mayor, I make a motion we accept Jim Carrberry for the School District representative to the Traffic Safety Commission. Rountree: Second. Corrie: Motion been made and seconded that we accept Mr. Jim Carrberry as the School representative in seat number two. All those in favor say aye. MOTION CARRIED: All aye. Corrie: Seat number three is ACHD representative. And I will nominate Susan Eastlake, Commissioner of the ACHD who will in turn represent somebody from ACHD to take her place on that as a designee. Anderson: Mr. Mayor, I make a motion we accept Susan Eastlake as ACHD representative for the Traffic Safety Commission. Rountree: I'll second. Meridian City Council February 3, 1998 Page 18 Corrie: Motion made by Mr. Anderson and second by Mr. Rountree to approve Susan Eastlake as the ACHD representative in seat three. All those in favor of the motion, say aye. MOTION CARRIED: All aye. Corrie: Seat number four is the police department, and I appoint Chief Bill Gordon for that position. Bentley: Mr. Mayor, I move we approve the nomination of Chief Gordon to the Traffic Safety Committee. Bird: I'll second that. Corrie: Motion made by Mr. Bentley and second by Mr. Bird that we approve Bill Gordon as the seat number four Police Department representative. All those in favor, say aye. MOTION CARRIED: All aye. Corrie: Seat number five is a citizen's seat. That will expire in one year. And the representative here nominated is Faye Buchanan. Bentley: Mr. Mayor, I move we approve Faye Buchanan to the Traffic Safety Committee. Rountree: Second. Corrie: Motion made by Mr. Bentley second by Mr. Rountree to approve Faye Buchanan in seat number five. All those in favor of the motion, say aye. MOTION CARRIED: All aye. Corrie: Seat number six is the second citizen seat, and I appoint Kevin Thompson. Anderson: Mr. Mayor, I make a motion we accept Kevin Thompson as the representative for the Traffic Safety Commission. 10.1ToIU-ROf :I Corrie: Motion made by Mr. Anderson, second by Mr. Bird that we accept Kevin Thompson as seat number six. All those in favor say aye. MOTION CARRIED: All aye. Meridian City Council February 3, 1998 Page 19 Corrie: Seat number seven and last citizen is James Martin. I appoint him for seat number seven. Bird: Mr. Mayor, I'd like to make a motion that we accept Mr. Martin on the Traffic Safety Committee. Anderson: Second. Corrie: Motion made by Mr. Bird and second by Mr. Anderson that we accept James Martin as seat number seven on the Traffic Safety Commission. All those in favor say aye. MOTION CARRIED: All aye. 1112ILTA I ilk [O]EMM Q MIL AJ; Corrie: Shari Stiles first. Stiles: Mr. Mayor and Council, we've had a request from the Wild West Bakery to relocate their business over in the old Zamzow's retail store on East 1 st Street. There is an existing Conditional Use that was granted to Cindi's Floral to operate there. Unfortunately Diane Tipton has suffered a stroke and is not going to be able to continue in that location. So I guess I'm asking the Council — we do have the ability in Oldtown to transfer Conditional Uses from one use to another use similar — although it's not exact — exactly the same there. We would make it a condition if the Council agreed that if they were to expand the business as far as actually cooking, preparing food or offering more than they are offering now, that they would go through the entire Conditional Use Permit process. The problem now is that they don't have any space. And also the visibility of that building is a problem because of the traffic for Sunrise, and I just kind of wanted to get your blessing on that, see if you see a problem with it. I think they do understand that if there is cooking involved, they are going to have to go through Central District Health Department. They may have to have a grease interceptor; those kinds of things, but it would be nice to have that building occupied and have it used as something besides a billboard for the other Zamzow's store. Rountree: Can I provide a little input. I've talked to the owner, and she's indicated that really they want to do is pack up their expresso cart and roll it down the street and put it in at least half of the Zamzow's store front. Maybe put a coat of paint on the inside. Maybe even a coat of paint on the outside, and continue doing what they are doing presently at their existing location. I agree with Shari if in fact it does expand to really become a bakery and/or restaurant then they need to be informed that they will have to go through a conditional use process. I personally don't have a problem with them just walking down the street and continue business. In fact I think it would probably be a plus to get something in that building. Meridian City Council February 3, 1998 Page 20 Corrie: Is there any more comments? Okay, Shari, there you go. Stiles: Thank you. Rountree: Shari, I'll go ahead and give her a call if you want me to. Stiles: Okay, and if she wants to call me or – Rountree: Okay. Bentley: Mr. Mayor, do we need to make a motion on that? Corrie: No. It's a staff decision. She was just asking for conversation with Council. Shari, do you have anything else? Stiles: That was it, thanks. Smith: Thank you, Mayor and Council. I've got three items. One of them I think you have a copy of is budget line item adjustment for Parks Department for the fiscal year 1998. The first item is account 438.10-34 equipment and supplies. We want to separate this account line item into three additional accounts for better control – cost accounting control of equipment and supplies, and those are listed as office supplies at $1,000, shop supplies at $1,000, and restroom supplies at $3500. So the end result is that existing account line item will be reduced in an amount of $5500. Second line item would be the existing 438.10-60 vehicle expenses, $6,000. We propose to transfer $2,000 from that account to a new account for fuel. Third item is existing account 438.10-50 spring. We would rename this account as turf, fertilizing, weed control. And we would transfer $2,000 from this account to a new account for Cox Field, and that would be a clean up amount to final that project. And then the fourth item would be the tree maintenance of downtown—in downtown. 438.10-59, we would transfer $1,000 from that account to a new account for purchase of flags. So there's no change in any money other than we are separating funds into new account numbers for cost control – cost account. And I have shared this information with our new Parks Director, and Tom is aware of that. Corrie: Council? Bird: I think it's great. Rountree: No problems. Rountree: Mr. Mayor, I move that we accept the budget line item adjusted as presented by Mr. Smith. Meridian City Council February 3, 1998 Page 21 Bentley: Motion made by Mr. Rountree and second by Mr. Bentley to make the adjustments as requested by the Parks Department. Any further discussion? All those in favor of the motion, say aye. MOTION CARRIED: All aye. Smith: I just happened to think, I hope I didn't step out in front of our Parks Director because I — he's here tonight. And he's probably here for this. Kuntz: No. Smith: Oh, all right. Second item I have concerns a small project out at well #14 on fencing of our emergency generator that was installed, and I'll pass out the proposed agreement to you. Well #14 as you may be aware is at one of the entrances to Meridian Green Subdivision on Southeast 5t". When we bid the emergency generator project to operate that facility under loss of power, we included the fencing, security fencing around the generator, and the bid prices that came in were exceptionally high for that fence item. So we removed it from the bid schedule for that contractor with the anticipation that we would do it later, and we would it independently of that contract. The last page of this agreement, Exhibit "A", shows the description of the work items and the total price that's being bid by Meridian Fence Company. And my assistant City Engineer, Brad Watson, solicited I believe three different fence companies for prices, and this also includes berming on the back side, on the east side of the lot along with some sod. And we had to move some sprinkler lines and heads. I wish I could tell you what the bid price was originally, but it was considerably more than this, and I'm thinking in terms of it was close to $50 a foot for the fence. It was just astronomical. Bentley: Nice work if you can get it. Smith: Yes, sir. So that's why we struck it immediately from the project, and readvertised it. So with that said, if you have any questions, I'd be happy to answer them, and otherwise I'd request your approval so that we can award this to the Meridian Fence Company in the amount of $4,330.92. Rountree: Mr. Mayor, I move that we approve the agreement for the construction of the fence, authorize the Mayor to sign and the Clerk to attest. Bird: Second. Corrie: Motion made by Mr. Rountree and second by Mr. Bird to accept the Meridian Fence Company's bid at $4,330.92. Any further discussion? Also in that motion for the Mayor to sign and City Clerk to attest. Any further discussion? All those in favor say aye. MOTION CARRIED: All aye. Meridian City Council February 3, 1998 Page 22 Smith: Thank you, Mr. Mayor. Thank you, Council. The third item that I have has to do with our temporary quarters at the remodled high school on Carlton. And I'll pass this out. It concerns out telephone service over there. The proposal is from the Telephone Exchange, Incorporated. That is the company that installed the system at City Hall building. It's a Toshiba system, the same as what we have here with the voice mail system. And the first sheet is a list of the components and the quantities of each, and the second sheet is the price submittal by the Telephone Exchange. We would anticipate that the split of this cost would be about 70% Public Works and Building and 30% Planning and Zoning. And this is a similar system to what we have here at City Hall now. Bentley: Gary, are these phone systems going to be able to interlock or whatever? They dial in here, can we transfer over? Smith: Interface from City Hall to — Bentley: Yes. Smith: I don't know. I didn't have conversations with their representative. I'm assuming that we are just transferring our number over there, and that we should have access to City Hall by extension, just like we do right now from office to office. I would hope that was the case. Bentley: I would too. Crookston: It was my understanding that that was not going to be the case. Smith: It's not the case? Crookston: That was my understanding. That you couldn't transfer from City Hall over to the old school. That was my understanding. Anderson: Do you have a separate number from the City? Corrie: You have your own number. Smith: Yes. We have our own number separate from City Hall. Correct. I assume we would keep that number. Crookston: I would hope so. Corrie: Further discussion, comments? Rountree: Does this consider transferring any existing (inaudible) that you have? Meridian City Council February 3, 1998 Page 23 Smith: No, it doesn't. We're leaving phone for the attorneys. We are charging them for them, but they are staying here. Crookston: Not. Smith: Yes, sir, we will bill the City Attorneys $16,486.00. Crookston: Maybe you didn't hear what I said. Rountree: We'll work that out. Corrie: Any further comments from the Council? i 1.1 wo M IITV aiL7it-3 Rountree: None. Corrie: We'll need a motion for that, yes. Bird: I move that we accept this motion from Digital Telephone System for the Public Works and Planning and Zoning new office space at the old high school. Bentley: Second. Corrie: Motion made by Mr. Bird and second by Mr. Bentley. All those — any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All aye. Corrie: You'll work out the particulars. Smith: Thank you, Mr. Mayor. Thank you, Council. Do you have any questions of any of our projects that I might answer at this point? Bentley: Is the grass in? Smith: No, sir, not yet. Corrie: More important, are the bathrooms in. Smith: My assistant engineer, Brad Watson, had conversation with Jeff Hull at St. Luke's concerning the turf out there, that they are going to be removing to facilitate their phase two expansion, and there are several problems. One is timing. They're in the two to three week mode, as I understand it, to remove that turf. And we're in the two to Meridian City Council February 3, 1998 Page 24 three month mode to put turf in to Tully Park. So there's a timing problem. Second part of that had to do with the type of grass that's out there, and according to Jeff Hull it's an athletic field turf. Brad talked to Cloverdale Nursery concerning the possibility of a swap where Cloverdale would take that turf at this point to utilize it on some of their projects, and give us credit for future installation of turf at Tully Park. They weren't interested in doing that because it is an athletic turf and also they were a little bit concerned about it's condition and what it was going to be like when they picked it up and cut it and rolled it. So it doesn't look very favorable to utilize that sod that's out there for our use. Rountree: I appreciate you exploring that. I believe they are going to use it and make some more space out there myself. Smith: I think they were going to move it on-site to facilitate more athletic field right there, that was my understanding. So, it's not a loss. Is there anything else I can answer for you? Rountree: Thank you Gary. Gordon: Mr. Mayor and Council, I've located some more grant money, and I would like some direction as to applying for it. There's two projects that I would like to undertake, and one of them is the purchase of a Introxilizer 5000, which is a breath machine used on drunk drivers. Presently we are required or we have to take anybody we arrest or stop for drunk driving clear down to the county, the sheriff's office to give a breath test on them. I would like to purchase a machine with the grant money and put it here in Meridian. It would not only save us time, but it would us to keep our officers within the city limits instead of having them go clear downtown Boise to administer tests. That grant totals $7,361.22, and it's through the Idaho Transportation Department. It is federal funds, but it's a state grant. Another advantage to that would be county deputy sheriffs and also state police would have access to this machine on this end of the county also. They presently — anybody they pick up out here, they have to take them clear downtown. The second grant is to purchase two brand new motorcycles — not motorcycles — bicycles. Bentley: Hey if you can get two motorcycles for that price, jump on it. Gordon: Victoria already gave me the best spread I've had since I've been office, so I'll the motorcycles alone. The bicycle patrol that we have, we've been running for three years, and it's an extremely accepted program and it's really given us a lot of good publicity plus we're doing a lot of work that we weren't able to do out of the cars. We're presently using bicycles out of the lost and found that aren't claimed. We use them for approximately a year, two years. They take a real tough beating. And then we turn them over. These bikes are designed to take the beating. For two bicycles the cost is $2,900.00. These are 100% grants, there's no match. They are one time equipment purchases, and there's no strings attached. Meridian City Council February 3, 1998 Page 25 Rountree: Do they come with training wheels? Gordon: Yes, sir. They are not Kawasaki or Harley Davidson with training wheels. They're just training wheels. Corrie: Any discussion with the Chief on the two grants requests. Rountree: I guess my comment would be, Mr. Mayor, if they are 100% presume. Gordon: That's all I had. Corrie: Tom from the Parks and Rec. Director. Has everybody met Tom? Rountree: I guess before we get him up here, I'd like an opportunity to introduce Tom Kuntz to the folks in the audience that haven't met him and to the Council if you haven't had an opportunity to stop in and talk to him and welcoming on board to the City of Meridian as a Director of Parks and Recreation. He's had a busy few days. He's been here for less than a week, and he's very seldom off the phone, I see. He's already established. Corrie: Boy, my phone doesn't ring near as much as his. Thank you, Tom. Kuntz: I appreciate being here and looking forward to working with the Councilman, Mayor upcoming projects. Just a little housekeeping matter. I know that Gary is planning to leave his phone at no charge to the City Attorneys. And I know that the City Attorneys right now are housed in what will be our Parks facility. I just want to make sure that expense is coming out of the attorneys' budget and not out of my parks' budget. Crookston: And maybe you didn't hear what I said earlier. Kuntz: Thank you. We'll work it out. Corrie: I believe that's an administrative problem and I think you've got it. Crookston: It's interesting but in the City of Meridian, the City Attorney has veto rights. Corrie: I believe you are out of order on that. Crookston: Too bad. Corrie: I assume that the Counselor has said his piece, but do you have anything, Wayne? Crookston: I just have one, and I don't want anybody taking money out of my budget. Meridian City Council February 3, 1998 Page 26 Corrie: Mr. Bird. Bird: I have nothing. Corrie: I'm going to bypass Mr. Bentley. He had a big long list when I saw him, but guess I better recognize you, Mr. Bentley. Bentley: First off we've been discussing at the last meeting concerning some budget adjustments for the police department, and I would like to pursue some motions on these. One is for the Regio Sprinter overtime. I move that we do a budget adjustment in the amount of $8,323.38. Rountree: Second. Corrie: Okay, motion is made and seconded to the budget adjustment of the Regio Sprinter to the police department. Is there any further discussion? Rountree: Just a point that that money is coming from the federal grant payoff that the City has paid in full and finally been reimbursed for. Corrie: Any further discussion? All in favor of the motion as read. MOTION CARRIED: All aye. Bentley: Secondly, the discussion we've had on the temporary structure for the leased building. We talked and discussed this with all the Counselor, not with the Counselor, but all the Council, and the lease — Chief, is that amount still correct? Gordon: Yes, sir. It is. Bentley: The lease for the building — are we still going to go with two or are going to look at three or two with an option for a third? Gordon: Just two. Bentley: The amount of that lease was $24,930.00. Motion to approve that. Rountree: Second. Corrie: Motion to the $24,930.00 and the two trailers. Any further discussion on the two year lease? Hearing none, I will entertain — all those in favor, say aye. MOTION CARRIED: All aye. Meridian City Council February 3, 1998 Page 27 Bentley: The third one is for the acceptance of the federal grant for the two additional officers in the amount $16,425.56 would be our portion we'd have to pay. Bird: Is that for a three year period, Chief? Gordon: Yes, sir, it is. Bentley: No, that amount is for the first year. Gordon: I'm sorry, yes, the $16,425 is 25% wages and benefits for the first year. Bird: Then it goes down to 50 and then 25. Gordon: And then the fourth year we— Bird: Two officers? Gordon: Yes. Two patrol officers which would be on the street. Bird: What does that bring our patrol officer count to? Gordon: Twenty nine. Rountree: Mr. Mayor, my question is there money in the budget to accommodate that increase? Gordon: My budget? No, sir there is not. Bentley: Did you second that Keith? Bird: No, I didn't know there was a motion. Bentley: Okay, I make the motion. Corrie: Have you made the motion? Bird: I'm sorry Glenn, I didn't hear you. I was just talking. Corrie: I have a motion on the floor and a need for a second. Motion dies for lack of a second. Bentley: Mr. Mayor, I would like a discussion as to why there's no second on this. We have a on going need to keep adding additional officers, and the fact that we are sitting here with a chance to get two officers for $16,000 on a diminishing scale, and with the budget restrictions we are faced, I think it's definite need to keep this grant in place. Meridian City Council February 3, 1998 Page 28 Rountree: I might comment to that. I recognize the availability of federal funds on this particular grant, as you say it's diminishing at some point in time in three years specifically, the City of Meridian has to pick up the full tab. Right now there's not money in the police budget to cover the entire cost of this, for this remaining fiscal year. We do have some other items that may have to come out of the general city account, specifically negotiations with the fire department of which we don't know what's resolved at this point. My position is until we are a little more clear fiscally, I'm not interested in extending any more general fund revenues to department specific budgets. Corrie: Is there a time limit on this Chief as far as acceptance or rejection of the grant? Gordon: Not to my knowledge. We would have to start drawing on that first year within this fiscal year. Rountree: So we have until October. Gordon: Don't quote me Councilman Rountree. I'll have to check and get back to you. I've never — the last one we got last year, we jumped on immediately and we put them on January 1St. We received notification December — about the end of December on these so let me check and get to you. Rountree: And I guess my final comment is that I don't mean to foreclose this Glenn. I think at this time I think we all recognize the uncertainty of what we are facing with some of our negotiations. I certainly, my position would be much more comfortable for — Bird: I concur with Charlie. I think once we get this other thing settled, then I would certainly listen to it. Corrie: I would add that you are probably $16,425 ahead if we — by the time we have the money. I think we better look to make sure we do. Bird: Yeah, I agree with you, Mayor. Bentley: Next, I need to address this issue of the check we received. Are you going to put this into the Chief's account? Or is it going to general funds? What do we need to do with this pay for last year? Rountree: I guess I have a question on that. Was that cost of that grant taken care of out of your budget and no additional adjustment by either the city's general budget or a line item adjustment. Gordon: Yes, sir, it was. Rountree: It was totally out of your budget, fiscal '96. Meridian City Council February 3, 1998 Page 29 Gordon: Last year I budgeted for the two additional grant people in anticipation of receiving the grant, and where I fell short was the revenue back from the grant. So the money was in my budget last year for total cost of the two officers. Does that make sense? Rountree: And we are proposing to pay for the lease and the Regio Sprinter overtime with that money? Gordon: The Regio Sprinter I believe was out of the federal grant was it not? Rountree: Right, as well as the lease monies. Corrie: The $24,930. Rountree: Coming out of that same money? Gordon: The $24,930, 1 don't know where you are coming up with that. I don't think you stated yet — Rountree: That was my point. Gordon: I asked that it be taken out of there. Rountree: Are we going to do a budget adjustment for just those two amounts and put this check for $39,000 plus in the general fund or are we going to roll this entire $39,897 into his account. Gordon: Into the police budget. Bird: Mr. Mayor, I think you put that into the general fund and then do a budget adjustment, wouldn't you on that? For those two items? Rountree: Makes sense to me. Anderson: Mr. Mayor, I'd like to make a motion that we put the $39,000 in the general fund and reimburse the police department in their budget for the other two items, the overtime and the portable. Rountree: I'll second that. Corrie: Motion made and second that we put the $39,000 plus in the general fund and take out the $24,930 and overtime back to the Chief's budget. Discussion? Hearing non, all those in favor of the motion say aye. Meridian City Council February 3, 1998 Page 30 MOTION CARRIED: Three aye, one nay. Bentley: Just a reminder to you, Mr. Mayor, do you have a department head meeting tomorrow? Corrie: At 9:00. Bentley: Would you discuss the pager issue with the department heads the Chief mentioned? Our capability? Chief, would you re -explain so the rest of the Councilmen can understand? Gordon: The computer system that we purchased for the dispatch center also has the capability with a equipment addition to run a pager system which could accommodate the City. Presently law enforcement, we get our pager service free from the County as long as it's law enforcement function under the 9-1-1 money. The rest of the City is working on pagers from different accounts to my knowledge everybody has a different business. They pay a monthly fee too. There is the capability for the City to take over its own paging other than fire which would still be through the fire center. Bentley: And the cost I think is what, $2,000 just to get the software? Gordon: Yes, roughly. Bentley: And then there's no monthly fees. You just buy your pagers, they program them. There's no monthly fees involved so it would save quite a bit of money for the City doing that. Corrie: Do you have a cost of the pagers at all? Or do you know right off hand right now? Gordon: Just a guess. They are approximately $175 to $180 a piece. I think the rental fee runs anywhere from $19 a month to $25 a month depending on the service that you want. Corrie: But we won't have to do that. Gordon: Correct. That's what we would eliminate would be the monthly fee. Anderson: Are the other departments renting theirs, or do they own them? Gordon: Councilman Anderson, I'm not sure. I think that they do. (inaudible) Anderson: So those would just be, I guess lost at this point. They wouldn't be worth anything if we went to this new paging service, or can cap codes be changed and those converted over? Meridian City Council February 3, 1998 Page 31 Gordon: I believe so, Councilman Anderson. We would have to check into that, and that's why I think maybe if the department heads were to kind of polled to see just exactly what we're using, and how it would fit in. I think I could give you a better figure on cost. But that would also provide pagers for all city employees or the service available. Anderson: So the console work would be roughly $2,000 and then we have to do an assessment of the pager situation, find out how many we have and what the actual cost would be for them. Gordon: Yes, sir. Corrie: And I will take that up. Bentley: Second, I'd like to see us set up a special planning meeting for the purpose of discussing facilities planning that being City Hall, fire and police movement for buildings acquisitions and buildings. I think we ought to get busy on this as quickly as possible. I'd like to see the meeting structured so it's just the one specific item, and set a time limit and just sort of get some ideas out on the table and get a schedule together and a plan put together for building for the future. Rountree: On that point, we could add the agenda for the next planning session this month just hold it to that which would be — yeah, the 24th. Do you have a space plan from ZGA? Bird: Is that the one that Walt's got? Rountree: Everybody should be geared up for that so let's just plan on having that — unless we get some surprise visitors. At this point establishing that as the agenda topic as I agree with Glenn. That's an issue that we've got to do some planning on. Bentley: I think everybody got the notice in the box about the Franklin Bridge. That should start the interesting seed as to what traffic looks like a few years from now on East 1St Street when they close that road down. We gave — did the two new councilmen get a copy of the Cell Ordinance that Shari and I had been working on? Cellular Tower Ordinance? Rountree: Yes. Bentley: If you can look that over and if you got any corrections or stuff or interest on things that you need to put in there, would you put those in and we need to get cooking that one and get it ready to fly. Where are we at on the tax exempt status for donations? Meridian City Council February 3, 1998 Page 32 Corrie: We were talking about that today. Who was I talking to? Rountree: Bob, you and I were talking about that. From the City standpoint, the generations plaza, is that a committee, special committee that was put into effect the first of January. Two members of that group are pursuing that. Terry Smith and Laura Holst. I don't have any specifics at this point, but that's an item that they are going after and going to get us some direction. We do have that input letter from Troxell Hawley. And if we're going from that point to try to get the 5013C status. Corrie: (inaudible) on that one too. Bentley: And last the ICRMP loss control, how are we doing with that? Are we doing anything with that? Corrie: Say again? Bentley: The ICRMP loss control. Corrie: I was going to talk to the City Clerk about that this afternoon, and I had an interview for that, but it's being taken care of now. The audit for us. ( inaudible) Berg: Excuse me, do you mean the inspections? Rountree: Inspection results. Berg: We had two inspections. One was from the State Building Safety Division and one from ICRMP, and we've been complying to all their requirements. In fact I got written responses to turn back in to the Building Safety, and ICRMP loss control, a couple of their concerns were more in the loss control of preventiveness which I've talked to Tom with some liabilities of the parks, and they are going to have a seminar with those employees, and then defensive driving with the fire department. They are going to do some training classes, and they have contacted Chief Bowers, and that was the two big points they wanted to (End of Tape) Rountree: -- ACHD meeting coming up is it next Monday? Bentley: It's Wednesday, the 18th Rountree: 18th. ACHD meeting. Berg: The 19th, it's a Thursday. Bird: Is it Thursday? It's the 19tH Berg: I believe it's at 4:00. 19th, Thursday. Meridian City Council February 3, 1998 Page 33 Rountree: And get those comments to Will so we can get — Berg: I haven't received any yet. Rountree: I've got a couple. Bentley: I have one for you. The stretch of Locust Grove that they are going to change the name on where Oak Harbor — Berg: It's already changed. Bentley: Okay. Anyway, the sidewalks were put out in the middle of the southbound traffic lane, and I do mean in the middle. Are they planning on narrowing the road, is my question or even aware that the sidewalks are out there. Corrie: I don't — Bentley: Did you drive in the left turn lane now? Corrie: Keep that thought, we'll give it to them. Rountree: Well, you know that is an item for discussion. Berg: What intersection is that close to? Pine? Rountree: Nola and Pine. Berg: Pine. Bentley: Pine and Locust Grove. Berg: Nola. Thanks. Rountree: The other reminder is getting your comments on the fiscal ordinance. So I can get those coordinated with — Bentley: Not the physical ordinance. Anderson: Fiscal. Rountree: Let's get this coordinated with Counsel. I think that's all I had. Where are we with the audits? Sorry I mentioned it. I'll go on to the next one that I just remembered. Meridian City Council February 3, 1998 Page 34 Corrie: I understand that they are suppose to have it this week. But we said that six months ago. It's in the printer, so I'll find out tomorrow. I'm sorry. I haven't been following that one. Rountree: Wayne, what's the status of the president, vice president ordinance? Has that been signed and in effect? Crookston: It's been published. Rountree: It's been published? I would ask the Mayor along with this next question, I believe there is some additional appointments you wanted to consider this evening, so at that time, will you have an election for vice president for Council. With that I'm done. Corrie: Council, I have two appointments in the Planning and Zoning Commission, and also two re -appointments in the Parks and Rec. Commission. It's due up for '98. In the Planning and Zoning Commission we have seat one, which is Byron Smith. It expires this year and Mark Nelson also expires this year. So I've talked to both of them, so would for seat number one, I would re -appoint Byron Smith for a term of six years. Rountree: Mr. Mayor, I move that we accept the nomination of Byron Smith for seat number one on the Planning and Zoning. IMR"MNI-..I:WATFl9 Corrie: Motion made by Mr. Rountree and second by Mr. Bird to accept Byron Smith seat number one for a six year term. Any further discussion? All those in favor say aye. MOTION CARRIED: All aye. Corrie: Seat number three is Mark Nelson is up for re -appointment. At this point would re -appoint Mark Nelson for six year term. Anderson: Mr. Mayor, I make a motion we re -appoint Mark Nelson for a six year term to the P & Z. Bird: Second. Corrie: Motion made by Mr. Anderson second by Mr. Bird to re -appoint Mark Nelson for a six year term. Re -appointment of Planning and Zoning Commission. Any further discussion? All those in favor say aye. MOTION CARRIED: All aye. Corrie: The second one is for the Parks and Rec. Commission, and I apologize Tom. I didn't give you these two people like I should have discussed this with you, but they got Meridian City Council February 3, 1998 Page 35 a general member that is due. Tammy Deweerd is president at the present time. Her term is up, and it's a three-year rotation. So at this time I would like to submit to Tammy Deweerd as the general member for three year rotation. Bird: Mr. Mayor, I would make a motion that we appoint Tammy Deweerd as a commission member. Anderson: I'd second it. Corrie: Motion made by Mr. Bird second by Mr. Anderson that we appoint — re -appoint Tammy Deweerd for additional three year term on the Parks and Rec. Commission. Any further discussion? All those in favor say aye. MOTION CARRIED: All aye. Corrie: The second one is the Western Ada Rec. District. We have Sheri Baker. And apologize. I didn't have — call her. I didn't get in touch with her. But I assume that she will continue with that, so I would re -appoint Sheri Baker for a three year term with Western Ada Rec. District. Bird: Mr. Mayor, I make a motion that we appoint Sheri Baker to another term on the Parks and Recreation Commission. Anderson: Second. Corrie: Motion made by Keith Bird and second by Mr. Anderson that we re -appoint Sheri Baker as a representative from Western Ada Rec. District to the Parks and Rec.'s Commission. Further discussion? All those in favor say aye. MOTION CARRIED: All aye. Corrie: I'll entertain a motion for vice president of City Council. Bird: Mr. Mayor, I'd like to nominate Glenn Bentley as vice president of our City Council. Rountree: Second. Corrie: Motion's made by Mr. Bird and second by Mr. Rountree to nominate Mr. Glenn Bentley as a vice president of the Council. Any further nominations? Nominations closed. Any further discussion? All those in favor of the motion, say aye. MOTION CARRIED: All aye. Corrie: You had your chance Glenn. Glenn is vice president. Meridian City Council February 3, 1998 Page 36 Bentley: Thank you gentlemen. Corrie: Congratulations. Rountree: Condolences. Corrie: That is all I have for this evening. How about you, City Clerk. Berg: My one and only item was on the agenda which I would recommend that some of you guys, if we have some discussion items, let's try to get them on the agenda so that if the public wants to listen to them, they can be here to listen to them. But my item concerns a beer and liquor license that you received in your packet for Rockets. The police chief was very prompt in getting his research done, and has approved both these licenses, so I just need your approval. Bird: Just one motion. Berg: It can be one motion just to clarify the liquor license covers wine. So in case you think we have to have three of them, we don't we just need to have the two licenses. Bird: The beer covers the liquor, don't it Will? Berg: No, the liquor covers the wine. Bird: How come you can get beer and not wine but not liquor. Berg: You can have a beer license or a wine license. Bird: I thought you could have beer and wine together, but not liquor. Crookston: Because there's more alcohol in wine than there is in beer. Rountree: Mr. Mayor, I move that we approve the beer license and retail liquor license for the applicant, Rockets Intergalactic Diner. Bentley: Second. Corrie: Motion made by Mr. Rountree and second by Mr. Bentley to accept the retail liquor license and also wine and also beer. Any further discussion? All those in favor, say aye. MOTION CARRIED: All aye. Meridian City Council February 3, 1998 Page 37 Bentley: Just one point. I'm still waiting on some figures on the fire budget that we've been working on. And as soon as I get that, I will notify everybody and we'll get that meeting set up to hopefully clean that up and pass it on to them for their acceptance. Hopefully, say Tuesday, hopefully within the next couple of days, I'll get it. And what we might want to do is keep Tuesday night in the back of your heads open just in case we can get together to review that. I know P & Z is probably in here, but we can go to our new office. Corrie: If it happens so, we may have a special meeting of the City Council Friday at 4:00 or 5:00, it doesn't matter of about two minutes to cover one item. I don't know whether we are going to get the Planning and Zoning to have their meeting yet. We are looking for a quorum. So it will depend upon that and noticing for the police department. So be ready for that — Bentley: If it's early, then you know I will not be here. So we need to make sure that three of you are — that the other three can make it. Unless you set it for about 6:30. Corrie: We can set it for anytime. So it will take about two minutes. Again any further come before the Council? I will entertain a motion that we adjourn. Rountree: So moved. Bentley: Second. Corrie: Motion made and second that we adjourn at 9:20 P.M. All those In favor, say aye. MOTION CARRIED: All aye. Meeting adjourned at 9:20 P.M. (TAPE ON FILE OF THESE PROCEEDINGS.) APPROVED: ROBERT D. CORRIE, MAYOR ATTEST WILLIAM G. BERG, JR., CITY CLERK Meridian City Council February 3, 1998 Page 38