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HomeMy WebLinkAboutJuly 3, 2003Meridian Planning and Zoning Commission Meeting July 3, 2003 Page 2 of 91 Centers: Regarding the adoption of the agenda, we have a full agenda tonight. We have a policy of not starting an application after the stroke of midnight, for numerous reasons, one of which concerns sleep, but primarily because we really can't give good attention and full attention to an application after that time, it just becomes too laborious and just gets too late. If there are any applicants that would like to postpone until our next meeting, July 17t", we would be happy to accommodate you, because we have a small agenda at that time. All you would have to do is give notice to the assistant clerk here. I don't see anyone jumping. Just to notify you, we won't start any new applications after the stroke of midnight. If we start one at five to 12:00, we will, of course, finish it. Item 4. Public Hearing: CUP 03-023 Request for a Conditional Use Permit for an ancillary drive-thru for afull-service bank facility and for a temporary bank facility in a C-G zone for D. L. Evans Bank by D. L. Evans Bank - 2560 East Fairview Avenue: Centers: Okay. I would like to start with the first item on the agenda tonight, the Public Hearing for CUP 03-023, it's a request for a Conditional Use Permit for D.L. Evans Bank and I think Mr. Siddoway has some comments on that. Siddoway: Thank you, Chairman Centers, Members of the Commission. The subject property is on Fairview Road just west of Eagle, next to the Louie's Restaurant site, which you may be familiar with. Hickory Way also abuts adjacent to the property. This is a site photo taken a few years ago with the Capital Christian Center existing subdivision to the north and Louie's is in the out parcel in the center of this. The proposal is for a new D.L. Evans Bank site. You should have a staff report with a transmittal date of June 26t" for today's hearing date. They are proposing a full service bank building with three drive-thrus, as well as an outside ATM lane. In addition to that, they are proposing a temporary unit that would be located in this location on the property. They would be using this early on to get the bank facility up and running during the construction of the full service bank facility. Upon completion of that facility, the temporary unit would be removed and replaced with landscaping and parking. It is the applicant's intention to have the permanent structure completed within 12 months of beginning use of the site with the temporary unit. I would also point out that the zoning on this, while based on the vicinity map, appears to be L-O. There was a recent Rezone that's not yet showing up in the assessor's database that does change the zoning of these front parcels to C-G. There has also been a Final Plat approved by the City Council, that plat is not yet recorded for the subdivision, which is why we are using the entire site for noticing purposes, although I would point out that the project site is, actually, the corner on the east side of Louie's and down right here. The entire project fits in this area. The main issues to be covered-are in the special considerations on Page 4. Item 1 is, actually, taken care of, it has to do with the plat not being recorded and staff recommended that the applicant submit a letter into the record stating that they are willing to take the risk associated with that situation. They have done so with a letter dated January 25t" and have submitted into the record, you should have a copy, Meridian Planning and Zoning Commission Meeting July 3, 2003 Page 3 of 91 and it's on VRS Architect's letterhead. Item Number 2 has to do with the parking lot. City Ordinance requires drive aisles to be 25 feet wide for two-way traffic next to 90 degree parking and the parking stalls to be at least nine feet wide and 19 feet deep. The proposed layout has 17-foot deep stalls on the south, 18-foot deep stalls on the west, and the staff condition is to modify the Site Plan to comply with the 19-foot stall requirement. Item number three is landscaping. Let me back up just a little bit. What we have submitted -- since the staff report was written, the applicant has submitted some revised Site Plans, which you should have copies of and have been incorporated ihto this presentation. We have a -- what you see now is the Site Plan for the temporary setup with the temporary unit here and the parking through here during construction of this facility. The landscaping that they would intend to do as part of that temporary unit would be the front street buffer landscaping and landscaping directly adjacent to the drive-thru, which they are proposing in this location for the temporary unit. Now, upon completion of the building and abandonment of the temporary unit, that drive-thru would go away and be replaced with parking and landscaping and, then, the drive-thrus would be located over on the east side of the property. Based on these revised Site Plans, they have addressed the issue of the evergreen trees in the buffer. The only remaining issue that I saw in looking at these was that we would want three additional trees in the planters that are shown -- there is three planters shown that have no trees in them, we would ask that a tree be added in each of those. Item Number 4 is the Site Plans, the original submittal. They did not match between the two. That has been corrected and is taken care of with these revised plans. Number 5 is the temporary use of the structure. As mentioned before, they state that they intend to have it completed within 12 months. To allow for some flexibility, staff recommends having a sunset of 18 months on that temporary use and requiring it to go away in at least that amount of time. We also would recommend that upon removal of that, that we have a set minimum time frame in which the permanent landscaping and parking can be completed. They have stated that they intend to have it done within a month. I have stated in my condition to give it some flexibility to have it done within at least three months. I believe that's all the issues. I will stand for any questions. Centers: Yes. Mr. Siddoway, the advertising issue is anon-issue? The noticing issue, I should say. Siddoway: It is. Earlier today, we had thought we had a noticing issue on this project, given that the vicinity map that was prepared was for the Louie's site and not the overall site. We did do a formal check, ran a property owner's list for the overall site, and verified that it had correctly been done so, there is no issue. Centers: Good. Page 5, Item 8 down at the bottom, second line. Would we want to insert all remaining site improvements, including landscaping, shall be installed within three months? Siddoway: That would be fine. I would include that in there, but if you wanted to be specific to parking and landscaping improvements, that would be -- you bet. Meridian Planning and Zoning Commission Meeting July 3, 2003 Page 4 of 91 Centers: Commission, any questions for staff? Zaremba: Not from me. Rohm: No, I don't. Centers: Is the applicant here? I thought we had a dress code? Strite: Thank you, Mr. Chairman. Centers: Let me ask you first. Strite: Yes, sir. Centers: Did you handle the development for D.L. Evans at the corner of Cole and Emerald? Strite: Yes, sir, we did. Centers: Okay. Excellent. Strite: Thank you, Mr. Chairman, Members of the Commission, Billy Ray Strite, 1010 Allante, Boise, Idaho. I'm here with Andrew Davis, the architect actually in charge here. We have been here before and I trust we will be back again, but I'd like to address only one condition, quite frankly. The staff has been excellent to work with and, as Steve has already pointed out, the majority of these items have already been addressed and I trust in the motion made and I'm hoping it will be for approval, that those Conditions 2, 6, and 7 will be addressed. I do have a problem with Item Number 3. For those of you who have been on the Commission for some time, you probably will find this very repetitious, but everything that we have done here in the city in the last five years we have asked that the parking spaces be 17 feet. As I was. mentioning to staff a little earlier, the Urban Land Institute does suggest that the average automobile today has a wheelbase to bumper of two-foot, six inches. It seems to me, instead of putting another 2.6 inches of asphalt, in most cases we can replace that with landscaping. I think probably the case at hand is if you go out to your own parking lot out here, you will see you have a concrete bumper and, then, you have a redundant curbing, it makes it very difficult for snow removal, it makes it difficult for maintenance in general. As a matter of fact, it's a great place for paper collection I noticed out here. Without being extremely redundant, we'd ask that that condition be erased and that we move forward as we normally do with 17-foot spaces. We have increased the width of the walks to accommodate those in the landscaping. Of course, it does not become a problem. I think with that -- and I believe that, Mr. Chair, you mentioned it on Item Number 8, including landscaping, we certainly do not have a problem with that. I think with that, since it's a long agenda, I will make it short. If there are any questions, I would happy to answer them. Meridian Planning and Zoning Commission Meeting July 3, 2003 Page 5 of 91 Centers: Commission? Zaremba: Yes. We have had -- specifically on Item 3 that you were pointing out, I do remember discussions with you and other applicants. The requirement has been that if you have a 17-foot space you're guaranteed that there is an additional two feet in either the driveway or the landscape and that accomplishes what you're talking about, not having to have that extra bumper there, which I agree with you makes snow removal easier. If we made that requirement that it could be 17 feet, how wide are your sidewalks around there and do you have the extra two feet in your sidewalks? Strite: Mr. Chair, Commissioner Zaremba, we do have the space. Right now, I believe those are dimensioned at six feet, with atwo-foot overhang, which would allow you a four-foot walk. There is enough space between the building and the sidewalk, both on the west side and on the south side, to accommodate another foot, allowing for afive- foot sidewalk -- actually, a total of seven-foot, excuse me, but afive-foot clear. Zaremba: Is that acceptable to staff? I think we have found that acceptable in other locations. Siddoway: Mr. Strite, you would pick up the extra foot adjacent to the building for the sidewalk? Is that what you were just saying? Strite: Steve that would be correct. We have enough space between our building and the landscaping there, both on the west side and on the south side, to accommodate an additional foot. If you bring the other view foil up of the original Site Plan -- excuse me - - the recently submitted Site Plan, you will see that it's dimensioned at six feet -- that's difficult to read there. It may be clearer in your packages, but we presently have six feet of sidewalk. We are prepared to make those seven feet. It's not a problem. Centers: Any other questions? Zaremba: Not from me. Centers: Commissioner Rohm? Rohm: No. Centers: Mr. Strite, you referred to Items 2, 6, and 7 and maybe it jumped right over me. Strite: I think, as the staff has already explained, Items 2, 6, and 7 have been provided. They are in package tonight and I'm just suggesting that in your motion if you would just delete those three as suggested by staff. Centers: Let me ask you this. It's not necessarily relevant, but the bank that I referred to at that corner, what were the parking spaces there? Meridian Planning and Zoning Commission Meeting July 3, 2003 Page 6 of 91 Strite: Those parking spaces, Mr. Chair, were 17 feet. Centers: Throughout? Strite: As a matter of fact, the City of Boise has initiated an ordinance that allows for a minimum two-foot overhang. Centers: Do you know the operation of the bank? Are they going to -- is it going to be a full service bank where they may have considerable traffic? Strite: Mr. Chair, this is going to be a full service bank. That's correct. Centers: Because anymore I don't see a lot of traffic at any of the banks. It's mostly drive-thru. Strite: I would think with the interest rates that it would be rather busy. Maybe it's just the mortgage companies. Centers: They don't tend to utilize all of their parking, let me put it that way. Strite: Mr. Chair, I think that's an astute observation. I think -- I have to agree with you, I think that the bank says it's something like 55 to 65 percent of their business is through the drive-thru. I'm sure you're correct in that assumption. Centers: Okay. Any other questions? Thank you Strite: Thank you. Centers: Is there anyone else here to testify on this application, either for or against? Okay. Siddoway: Mr. Chairman? Centers: Yes. Siddoway: As far as deleting two, six, and seven, no problems, other than I would like to keep in the first sentence of Number 2, which just says the expiration provisions. They did submit the letter into the record already, so that could be deleted. Centers: Good point. We have that. I would entertain a motion. Zaremba: Mr. chairman, I move we close the Public Hearing on Item 4. Rohm: Second. Meridian Planning and Zoning Commission Meeting July 3, 2003 Page 7 of 91 Centers: Motion and second to close the Public Hearing, all in favor? MOTION CARRIED: THREE AYES, TWO ABSENT Centers: Discussion? Zaremba: I have seen in places around Boise where D.L. Evans has done exactly what they are proposing to do here, which is a temporary building while they are building the permanent building and there doesn't seem to have been a problem there. They move along quickly and get their thing done and remove the temporary building, so -- Centers: I would tend to agree. Zaremba: So, with the remarks of staff and the modifications that we have done to those, I don't see a problem with this. Centers: Very good. Rohm: Yes. I concur with that. Zaremba: In that case, Mr. Chairman. Centers: Commissioner Zaremba. Zaremba: I move we forward to the City Council recommending approval of Item 4 on our agenda, CUP 03-023, request for a Conditional Use Permit for is ancillary drive-thru for a full service bank facility and for a temporary bank facility in a C-G zone for D.L. Evans Bank by D.L. Evans Bank at 2560 East Fairview Avenue. To include all staff comments of their letter dated June 26`h, with the following exceptions. Beginning on Page 5, conditions of approval, Item 2, the first sentence remains and the second sentence can be removed, as it has been satisfied by the BRS letter dated June 25, 2003. Paragraph 3 can be modified to read. All 90 degree parking stalls shall be at least nine feet wide and t 7 feet deep, abutting sidewalks of seven-foot width and the other two paragraphs remain the same. Centers: Would you be amenable to state minimum 17? Zaremba: Yes. Centers: Very good. Zaremba: At least -- we will say at least 17 feet. Centers: Very good. Meridian Planning and Zoning Commission Meeting July 3, 2003 Page 8 of 91 Zaremba: And abutting sidewalks of seven-foot width. Paragraph 6 can be deleted as satisfied. Paragraph 7 can be deleted as satisfied. Paragraph 8 the first sentence stays as is. The second sentence will have an addition so that it reads beginning all remaining site improvements, including landscaping, shall be installed. The rest of it remains the same. End of motion. Rohm: I will second that. Centers: We have a motion and second to approve Item 4 on the agenda, all in favor? Motion carried. MOTION CARRIED: THREE AYES, TWO ABSENT Item 5. Public Hearing: RZ 03-007 Request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street: Item 6. Public Hearing: CUP 03-026 Request for Conditional Use Permit to remove existing house and construct four apartments, 2 story with bedrooms on upper level, and four single garages attached in a proposed O-T zone for Schroeder Apartments by H. John Cook - 921 West 2"d Street: Centers: Moving along. Our next item on the agenda -- I would like to open both Public Hearings for Items Number 5 and Number 6. Item 5 is a request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments. Item 6 is a Conditional Use Permit to remove existing house and construct four apartments, two story, with bedrooms for Schroeder Apartments. Open with staff comments. Siddoway: Thank you, Mr. Chairman, Members of the Commission. This is a proposal to Rezone a lot in Old Town from R-4 and to put on that property a 4-plex apartment. It is located at the end of West 2"d Street just north of Pine where it dead-ends into the Meridian Elementary School. You can see the subject property outlined on the vicinity map. This is an aerial photo of the area. You can see the open play area for Meridian Elementary. This is 2"d Street and the stub. There is an existing 4-plex that is on the lot just to the south and the proposal is to place a new 4-plex just north of it at that location. There is an alley that runs from Pine Street in at the rear of the property as well. You may remember that this is in the vicinity of the Schmeckpeper day care project that came through recently. This is just a simple diagram to show the improvements that they intend to do as required by the Ada County Highway District, plus some additional that the applicant is proposing and is willing to do on his own. I do address this in the staff report as well, but just to show you on here, this is the subject property up in here, this is the existing 4-plex. Pine Street is down below. The dark lines over here are where the applicant is proposing to do curb, gutter, and sidewalk in compliance with ACRD requirements adjacent to the subject property and continuing down in front of the existing 4-plex. Both of these lots are under the same ownership currently. They would