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HomeMy WebLinkAbout2007-10-23 PreSe (6st Fa�t10- N cue _Th 0'_n1(y! 1 CITY OF IDAHO 9 MAYOR Tammy de Weerd NOTICE OF PRE -COUNCIL MEETING CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton MERIDIAN CITY COUNCIL Charles M. Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of CITY DEPARTMENTS City Attorney/HR Meridian will hold a Pre -Council Meeting at City Council Chambers, 703 Main Street 898-5506 (City Attorney) Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on 898-5503 (HR) Fax 884-8723 Tuesday, October 23, 2007 at 5:30 P.M. The Meridian City Council Fire 540 E. Franklin Road 888-1234 / fax 895-0390 will be discussing the following agenda items: Parks & Recreation 11 W.Bower Street Discussion of Five Year Work Plan for Recommendation on 888-3-3579/fax 898-5501 Projects for Inclusion in the FYWP Planning 660 E. Watertower Lane GAR VEE Presentation: Suite 202 884-5533/fax 888-6854 The public is welcome to attend the meeting. Police 1401 E. Watertower Lane rt�a��,�,P„aa►I,,,,,,��,�� a� 888-6678 / fax 846-7366 DATED this I ft day of October, 2007. Public Works 660'E. Watertower Lane Suite 200 898-5500 / fax 898-9551 WILLIAM G. BERG, 36WY CLEC W - Building 660 E. Watertower Lane Suite 0 887-2211/ fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191 / fax 884-0744 - Water 2235 N.W. 8th Street 888-5242 / fax 884-1159 Meridian City Pre -Council Meeting Agenda — October 23, 2007 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CTFY CLERK -FAX 888, 4218 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8119 Printed on recycled paver 0 0 MERIDIAN CITY COUNCIL PRE -COUNCIL MEETING AGENDA Tuesday, October 23, 2007 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll -call Attendance: David Zaremba Joe Borton Charlie Rountree_ Keith Bird ®Mayor Tammy de Weerd A441 v-cz_ 2. Adoption of the Agenda: (C a f * 2 3. Discussion of Five Year Work Plan for recommendation on projects for inclusion in the FYWP. 4. GARVEE Presentation: * Approximate allowable time set for agenda item may change depending on the discussion. Please use the designated minutes as a guideline only. Meridian City Council Pre -Council Meeting Agenda — October 23, 2007 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Broadcast Report Date/Time 10-19-2007 04:49:10 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Llne 2 This document: Failed (reduced sample and details below) Document size: 8.5 "x11 " NXk%t c i Yt{�ntcs) i CrEyOr IDAHO �'rw77,�aeV..W� i M&Yoa Tammy de Wewd Crrr Cotwcm Mwons Keith Bird Joseph W. Bormn Charles X Rountree David 2axemba CITY DsrATTafatars 703 Wn et 8985506 (City Attamey) an -esus (sem Fax 88&4= Fire 54015. Frw*M Road SW1234./fax 895.00 Parks & Rea*Wkn 11 W. Rowan sh"t 888.35991 fsx 898-swl maroft 660 E. watertowet Zana Suite 202 884-55313 / fau 8M-6854 Fouce 1401 L Wateriower Lane 888-66781 fax 846 -MM Nbuc works 660 & Watertower Lane Suite 200 398-5Sowfax89s-M Badding 6601- Watertower Lane Suite 150 8877^2211 /fax 887-1297 WeefaWe�' 3901 N. Ymt Milk Road. W&2191 /fox 884.0749 Water 2235 NX &h&Teet 8885242 / fax 88444 NOTICE OF PRE -COUNCIL MEETING MERIDIAN CRY COUNCIL NOTICE 13 HEREBY GIVEN that the City Cowl of the City of Meridian will hold a Pre-Councll Meeting at City Council Chambam, Meridien City Hall, 33 East Idaho Avenue, Marldlwn Idaho, on Tuesday, October 23.2007 at 8:30 P.M. The Madden en Cly Council will be disc using the following agenda Itwnw. - DscusWrt of Fire Year Wbi* Pian far RecommendWan on ftieds for hidusion in the FYWP GARVEE' PnW9n etion: The public IS welonme to attend the meeft, DATED this I ft day of 00Wb r, 2007. CiF i Ali G BERG, Meidfati CRY P-C—W Madtrtg Aganda-Oatot;W23, 07 Page 1 W 1 A8 Hriatmla)c pts W puft vweWip 00 beaane ptopedy Wets City W Maddicsf Any— dm t g &WOMadaft far dfsabOTO muted to do=erb andira beatings, pfe rsdthe Cly CkW8 Ofte at 8884433 at least 40 MM WWtoOn pulftmeetmg. Crit HALL 33 CAST IDAHO AvEluua MEMIAN, IDAHO 83642 (208) 888.9433 aryCLnX-FAX89"W$ RNAKr-E&IniL11YBn1=-FAXW4813 MAY08•SOMa-VAX8W-RI9 Total Pages Scanned: 6 Total Paaes confirmed - Rd No. Job Remote Station StartTime Duration Pages Line Mode Job Type Results 001 243 3810160 04:17:30 p.m. 10-19-2007 00:00:00 0/6 1 63 HS FA 002 243 8989551 04:17:30 p.m. 10- 19-2007 00:01:27 6/6 1 EC HS CP24000 003 243 2088848723 04:17:30 p.m. 10-19-2007 00:01:17 6/6 1 EC HS CP28800 004 243 8886854 04:17:30 p.m. 10- 19-2007 00:01:23 6/6 1 EC HS CP31200 005 243 2088985501 04:17:30 p.m. 10-19-2007 00:01:51 6/6 1 EC HS CP31200 006 1243 8467366 04:17:30 p.m. 10-19-2007 00:01:18 6/6 1 EC HS CP28800 007 1243 8950390 04:17:30 p.m. 10- 19-2007 00:01:18 6/6 1 EC HS CP33600 Broadcast Report Date/Time 10-19-2007 04:49:17 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 No. Job Remote Station StartTime Duration Pages LineMode Job Type Results 008 243 2088882682 04:17:30 p.m. 10-19-2007 00:01:13 6/6 1 EC HS CP33600 009 243 8840745 04:17:30 p.m. 10-19-2007 00:01:16 6/6 1 EC dEC HS CP31200 010 243 2088885052 04:17:30 p.m. 10-19-2007 00:01:15 6/6 1 EC HS CP31200 011 243 8881983 04:17:30 p.m. 10-19-2007 00:01:27 6/6 1 HS CP24000 012 1243 2083776449 04:17:30 p.m. 10- 19-2007 00:02:23 6/6 1 EC HS CP14400 013 243 4679562 04:17:30 p.m. 10-19-2007 00:01:21 6/6 1 EC HS CP26400 014 243 8886700 04:17:30 p.m. 10- 19-2007 00:00:00 0/6 1 -- HS FA 015 243 8841159 04:17:30 p.m. 10- 19-2007 00:01:15 6/6 1 EC HS CP31200 016 243 8840744 04:17:30 p.m. 10-19-2007 00:01:18 616 1 EC HS CP28800 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group WS: Waiting send MS: Mailbox save FA: Fall RP: Report EC: Error Correct Meridian City Pre -Council Meeting October 23, 2007 The Meridian City Pre -Council meeting was called to order at 5:32 P.M. on Tuesday, October 23, 2007 by Vice -President Councilman Charlie Rountree. Members Present: Keith Bird, David Zaremba and Charlie Rountree. Members Absent: Joe Borton, Mayor De Weerd (arrived at 5:50 p.m.) Staff Present: Bill Nary, John Overton, Matt Ellsworth, Anna Canning, Pete Friedman and Will Berg. Item 1. Roll -call Attendance: Roll call. X David Zaremba O Joe Borton X Charlie Rountree X Keith Bird O Mayor Tammy de Weerd (arrived at 5:50 p.m.) Item 2. Adoption of the Agenda: Bird: Mr. Vice -President. Rountree: Mr. Bird. Bird: I move we adopt the agenda as published. Zaremba: Second. Rountree: All those in favor. THREE AYES. ONE ABSENT. MOTION CARRIED. Item 3. Discussion of Five Year Work Plan for recommendation on projects for inclusion in the FYWP. Rountree: Matt you are going to lead us into that. So it is yours. Ellsworth: Thank you mister acting President, acting Mayor and Members of the Council. ACHD is in the process of updating a five year work program again and coming into this year's update — as they usually do they requested that the cities prepare a prioritized list of project requests for their use in factoring along with their technical criteria to determine what projects to prioritize in the update. In addition at the same time right now COMPASS is requesting city's to prioritize a list of corridors that were included in Communities in Motion and that is to Meridian City Pre -Council Ming • October 23, 2007 Page 2 of 23 determine the use of future STPTMA dollars. So there are two lists of roadway projects that I am bringing to you for your consideration this evening. Diving into the five year work plan — based on the current funding situation, ACHD has requested that cities only include the projects that they submitted last year; to take another look at those and to reprioritize those if cities feel that that is appropriate. Moving forward right now, ACHD has also determined that the best course of action is to adhere to the prioritization process that they used in years past. There was some question earlier on about involving the proposed (inaudible) alliance and the ACHD Commission had a pre -commission workshop meeting about that. Several weeks ago they decided that because that alliance is still in very much an infant phase, trying to bring that together and get everybody on the same page to weigh in on this process was unrealistic within the time constraints that ACHD has to operate. So again this is the same list that the Transportation Task Force has forwarded to the Council for consideration in the past. There weren't too many major changes from last year's list that was forwarded from the Task Force to the Council, but again ACHD will receive these lists and factor those into their technical criteria in determining what projects fall where in the 2009-2013 Five Year Work Plan. As far as list number one is concerned, as you can see in the color coded spreadsheet that is in your packet there, project number one is the Ten Mile Interchange; project number two is the split corridor; project number three is Ten Mile Road, Franklin to Ustick; number four Franklin Road, Linder to Black Cat; number five Linder Ustick intersection and number six in the Meridian Interchange rebuild and so on and so forth. If it is okay with the Council, I would like to approach these one at a time and we can dive into any discussion about the Five Year Work Plan list that was forwarded from the Transportation Task Force, if the Council feels that that is an appropriate way to move forward. Rountree: Council's pleasure? Bird: That is fine with me. Zaremba: Do you have a way to display them? Do you have a hard copy that could be projected? Ellsworth: Members of the Council, I did not bring a digital version. I only have these hard copies. If anybody has any specific questions or if Council would like for me to continue reading through the list, I can certainly do so. Would you like for me to --? Zaremba: No that is fine. I just thought that it would be convenient for people to see it. Rountree: Go ahead Matt and Anna will project it as we run through. Meridian City Pre -Council Meeting October 23, 2007 Page 3 of 23 Ellsworth: That sounds good. On any event, the color coding here — the projects in green are projects on State Highway system; the projects in the red are ACHD roadway projects; the projects in yellow are ACHD intersections projects. The way that ACHD is going to take the list into consideration is by giving each cities number one request ten points, which will go into like I said the more technical criteria that they use. The city's second priorities received eight points; third priorities received six points and so forth for the top five requests from each city. So the very important ones for Council to consider are the top five roadway and the top five intersection projects. Those are the ones where the points will be allocated. This year in addition to weighing into the Five Year Work Plan process there is a good chance that ACHD is going to look to these lists in making budgeting decisions; as you know ACHD's budget for FY09 is approximately $16 million short. The bottom line is that a lot of the projects that are currently slated for construction in 2009 are going to have shift around and potentially fall out into 2010. ACHD will likely use these lists for consideration in that process as well. Zaremba: Mr. Chairman. Rountree: While they are arranging this I would just comment that I serve on the Transportation Task Force and what you are seeing is the recommendation that the Task Force is making to the Council for recommending onto ACHD and ITD; what Matt is presenting is the Transportation Task Force, which I have seen before and have already agreed to this order. Ellsworth: Members of the Council in addition another discussion that we had at a Task Force meeting and this is a subcomponent of this first list. They wanted some recognition from the city of the fact that the list that will be forwarded on is not a wish list of projects that would be nice if those could be programmed into the Five Year Work Plan. These are really — this is just a prioritization of the absolute most essential needs. For that reason, I drafted a letter for Council's consideration to forward along with the final prioritized list and that is in your packet there as well. It should be right after the spreadsheet. The paragraph in that letter is the third one, which is "with ACHD's budget stretching increasingly thin due to construction costs over runs, this year's request list is an identification of the greatest existing needs as perceived by the city. Every project on the list is important, so please do not construe low ranking as an indication of non- priority by the city". So that one paragraph there is the main reason that I thought it was appropriate to draft a letter to submit to ACHD along with this prioritized list. Rountree: Very good. Zaremba: Mr. Vice -President. Rountree: Mr. Zaremba. Meridian City Pre -Council •ting • October 23, 2007 Page 4 of 23 Zaremba: I would ask whether we would want to make an even stronger statement. I personally consider all of these current deficiencies. They are not a wish list. To me, the already are deficiencies — Matt often says the right thing, but I am wondering whether we might want to offer something even stronger? Just a question. Rountree: Comments? Matt I assume you will provide us that letter in draft form for signature? We have got it in our packet, I see. Yeah, I don't need it in draft form. Ellsworth: On looking forward on this, ACHD requested the city submit requests by the 26t' of this month. That will allow them enough time then to prepare draft plans, go through the typical (inaudible) process that they have in past years as far as issuing drafts allowing public comment and so forth. I will be back to provide updates as that process moves forward and the target date for adoption is early next year; I believe January is what ACHD is shooting for. That is how things are anticipated to unfold from here. Bird: Mr. Vice -President. Rountree: Mr. Bird. Bird: I think this letter to me is sufficient. There are a lot of things that we can't foresee on their next year's budgets. Some might have to be dropped next year if their budget comes in as short as it did this year, you know, unless things turn around with the economy, I can see that happening again for another year or so. But, I think this letter states the facts of what the Task Force and this City Councilman would like to set forth to ACHD and COMPASS. Rountree: Mr. Zaremba? Zaremba: I can support that happily. Rountree: I am fine given our previous position and previous position and previous letter to ACHD about where we stand with prioritization and project selection, so I think this is firm enough and to the point and we will go with it and see what happens this year with the funding aspect. Any comments about the priority ranking itself? Bird: I like it. Rountree: Everybody is comfortable with that — I am not sure what the Mayor's position is, but I suspect she will tell us. Ellsworth: Okay, thank you Members of the Council. Moving onto the second list for consideration. Like I said this list is being circulated by COMPASS and they Meridian City Pre -Council Meeting October 23, 2007 Page 5 of 23 are soliciting cities' input as to the top priorities. The use of this list will be to direct COMPASS Board in determining how to spend future STPTMA dollars. That source of federal funds equates to approximately $5 to $6 million annually into northern Ada County — federal dollars distributed to areas based on population and COMPASS recently adjusted their prioritization process for the use of these funds and what they are doing is shifting more of those dollars to specific corridor improvements and so what they did is took a look at the different corridors that were included in Communities in Motion. They handed those over to the cities and asked that the cities rank those in priority order and so this is taking a look at it a little bit more from the regional perspective; the Transportation Task Force also considered this list in the discussion a couple of changes that are noted in your packet there. The number one priority for the Task Force of Meridian Road from Waltman to Chinden — the northern terminus of that project is outlined in Communities in Motion is Ustick Road. The Task Force felt that Chinden Boulevard is a more appropriate terminus for that project and to adjust it such that the plan is for five lanes on the northern segment of that from Fairview up to Chinden Boulevard. In addition on that number one priority, the Task Force felt that it was important that the city convey to COMPASS that that project is not appropriate for the use of federal funds; that project encompasses phase two of the split corridor, which is already being worked through ACHD's process. We know that there are some additional requirements that come along with federal funding and the Task Force felt that it was appropriate to bypass those if at all possible. The second project priority that the Task Force identified is Ten Mile from Lake Hazel to Chinden followed by US 20/26 from Exit 29 to Eagle and then you can see there are several others that were prioritized there. At the Transportation Task Force meeting COMPASS staff attended and indicated, well two things; on the one hand that most other communities really aren't looking past their top three priorities as far as forwarding these back along to COMPASS and number two and the reason for number one is again the fact that it is $5 to $6 million and when we are talking about corridor level projects, just constructing one of these is going to take several years of working its way through. I would ask in particular the Council consider those top three projects and I would open it up to you for any questions that you have or suggestions about the list. Rountree: Council any comments on those three? Bird: I have none. Zaremba: I would comment again that I was on the Task Force that is recommending this to the City Council. This isn't exactly the list that I started with, but after discussion of the Transportation Task Force it seems to be the best choice and the comments that Matt has made modifying different elements of it are good comments. I am appreciative that corridors and the larger picture are being considered. Often ACHD asks us to consider mile segments or half mile segments and I am thrilled that the community is now looking at full Meridian City Pre -Council Meeting October 23, 2007 Page 6 of 23 corridors. I think this is an excellent idea. I have already bought off on the list as you see it. Rountree: My only question would be on the third project. It seems to me that there are some other projects that are under ACHD's total control that might benefit with more roadway sooner than 20/26, even though that certainly is a significant corridor and we all want to do amazing things with, but I am not sure how that is going to happen. There are some other things being talked about in terms of ways to finance that as well. I am out voted at this point on the list, but I would certainly entertain some more discussion and thought on the third project. (Inaudible discussion) Rountree: Thank you Mr. Bird. I was just going to announce that the Mayor has arrived and here with us for the rest of the evening, I hope. Mr. Zaremba? Zaremba: Mr. Vice -President, I would just ask that since I am open minded, what order would you suggest? Rountree: Not that I would want to upset our neighbors to the east, but I would put Ustick as number three. Zaremba: I am pretty sure that I did on my original list, so (inaudible--) Rountree: For Gary's benefit, I will say that last weekend I had the opportunity to drive Overland from Vista to where it is being realigned and thank you very much. We get four or five more of those and maybe we can see some reduction of traffic on some of the north south routes. But, anyway, that is great. What a treat. Zaremba: Mr. Vice -President you have identified my issue. I ranked Ustick much higher as well, but went along with the rest of the group. So I am open to opinions. De Weerd: Mr. Vice -President. Rountree: Madame Mayor. De Weerd: I guess I will be the one that disagrees. Rountree: No, I am the one disagreeing, so go right ahead. De Weerd: 20/26 is one of those regional projects that have been underway for what a couple of years we have been doing the corridor planning for it? I think we finally agreed to something this last meeting and I guess in terms of the regional significance, however, Ustick does, but if you look to the east side there Meridian City Pre -Council Meeting October 23, 2007 Page 7 of 23 has been improvements to Eagle. It is the kind of corridor that we could advocate that is east west that is the closest one that would have a connection so that you would have that full flow of traffic. So I guess that is why it was one of those improvements that I thought of and frankly the traffic that would travel it then would find Ustick and would be traveling through our city just to get to the next one. Chinden is a better corridor to do that and right now 1-84 as you have pointed out Mr. Vice -President is the only functional east west corridor and it is not real functional right now. We need a functional one. Our neighbors all are committed to it as well — Highway Districts, I mean everyone seems to be on the same page that this one because of that collaborative approach and that everyone seems to be in agreement would be — would fit right there. Rountree: Madame Mayor I don't disagree with what you said. The problem I have is the agreement is on the ultimate, not what is going to happen with the transition. I think there is still some confusion on the part of the folks in the Nampa, Caldwell area of what it is going to look like on an interim basis. We have heard and Board Member McClure is trying to stay awake in the back of the room, but I suspect that he would confirm that there is no money at the state level and it seems to me those federal funds come into the region might yield more miles of laying on the local system as opposed to the state system in some time unless there is an opportunity to see some state match for that as well. I just point that out. We need them all, but we need some things to get completed and that is my only hesitancy is that I don't see 20/26 being completed in a long time. De Weerd: Just a follow up. Right now if we could get Franklin completed going east west and get Chinden, it will take pressure and keep it off of the roads that have multiple access onto it and again, I understand every road we have going east west and north south have a regional significance to them, but right now 20/26 seems to be the next logical one that will absolutely move traffic and not get so stuck up in the urban traffic that it won't move traffic as efficiently as the other corridors and I guess Franklin would be that next one that has the number of section improvements that is the next one that would be ready as well. We really should also check with Canyon County. I don't know where Ustick fits on their plan, but I think Franklin and Chinden are higher on their priorities as well. Bird: Mr. Vice -President. Rountree: Mr. Bird. Bird: I have got to agree with Councilman Rountree on that. I think Franklin to me are the last priorities. I mean it only starts from over at Teak's Comer and you don't even get through Nampa, let alone Caldwell where Ustick (inaudible) from the river all the way to Boise. Ustick has always been in my opinion, the one that is in a major east west — not that 20/26 shouldn't be and isn't, but I would like to see it in a better priority than fifth. I think it is definitely ahead of Meridian City Pre -Council Meeting October 23, 2007 Page 8 of 23 Franklin. I am not too sure if — the number one priority from Waltman to Chinden, I don't know if that has to be that high of a priority or not. We worry about north and south, but we need to worry about east and west and until 1-84 gets widened and it is going to be years before that is being done because of the finances, but I would like to see Ustick up in one of the top three myself. Rountree: Matt, again what is the drop dead date on comments? Ellsworth: Mr. Vice -President, Members of the Council both COMPASS and ACHD requested city responses by the 26t" of this month. So it is coming up here on us Friday and as far as the second list of projects is concerned, again, it is — with the STPTMA dollars, they have current projects they are working their way through that funding mechanism right now for the next several years. This list as received by COMPASS from constituent municipalities will be factored into the 2013 STP update. So it is not coming down immediately in the next several years. It is going to be for use further down the road. Rountree: So the possibility somewhere between $30 and $40 million could be accumulated in terms of federal aid on that particular project, if it can be obligated somewhere (inaudible) through the process? Ellsworth: Mr. Vice -President, Members of the Council as I understand it and Tony can correct me if I am wrong, but the dollars that will come into the area between now and 2013 are already programmed for other projects. So starting in 2013 COMPASS is going to shift to this corridor identification and begin funding those at the corridor level and working them through that way. So between now and then there wouldn't be any accumulation of un -programmed federal funds. Rountree: So at this point, Matt, with this priority list what will be done on these projects? Completion of the initial design? Ellsworth: Mr. Vice -President, Members of the Council, that is a question that has been tossed around a bit at our (inaudible) and it comes down to the fact that $5 to $6 million, when you are talking about a 15, 20 mile roadway segment is not going to get you all that far. As I understand it the idea is to presumably start in with that sort of preconstruction activity and just chip away at those corridors, rather than peppering the district with smaller projects that are more within the realm of possibility as far as that source of funds is — as far as that can take us. De Weerd: Mr. Vice -President. Rountree: Madame Mayor. De Weerd: Matt do we have to make a decision tonight? Meridian City Pre -Council Meeting October 23, 2007 Page 9 of 23 Ellsworth: Mr. Vice -President, Members of the Council, Madame Mayor no. A decision does not need to come forward on the second list this evening, so if this is something that you would like for me to bring back to you in a week or two I would be happy to do so. De Weerd: Mr. Vice -President, I guess I would like to see how these priorities — if we are looking for an affective east west corridor and no one has it on their priority list, it doesn't make a whole lot of sense as one of the top priorities if we want to start connecting corridors. So what I would like to request is that you contact Nampa and find out what their thoughts are. So whether it influences the Council or not that they have that information so they know if we are out there advocating for a road priority that won't be because no one else is trying to connect to it yet. Ellsworth: Mr. Vice -President, Madame Mayor, Members of the Council I would be happy to do so and I can coordinate with COMPASS staff and staffs of neighboring jurisdictions to see where the priorities lie for our neighbors and report back to you next week or in two weeks or whatever would be appropriate for you guys. Rountree: It would be two weeks. We aren't meeting next week so — and I am comfortable with that. David? Zaremba: That is fine with me if that is okay with COMPASS if they don't hear from us for two weeks. Bird: Well, this is list two. Rountree: This is the second list. Bird: List one is what they need by the 26th and we agreed upon that, didn't we, the one that was up here? Rountree: Yeah we have already agreed with that one. Zaremba: Well I am comfortable with both those answers. Rountree: Matt, you will get us some information then on the 6t" or — the 7t"? You might get us some information on the 6th too, I don't know — at least the Mayor. Thank you. Ellsworth: Thank you. Rountree: Any further comments? Bird: I have none. i • Meridian City Pre -Council Meeting October 23, 2007 Page 10 of 23 Zaremba: On that side subject, Mr. Vice -President just to confirm — because Tuesday the 6�' our normal meeting date is an election date, our meeting moves to Wednesday, is that correct? Rountree: That is correct. Item 4. GARVEE Presentation: Friedman: Just briefly. Mr. Vice -President, Madame Mayor and Members of the Council representatives from the GARVEE office are here tonight to give you an update on the program. This meeting is a follow up to the meeting that we had with the Mayor last spring where we were discussing some of our concerns about Ten Mile and how we could foster support for the GARVEE program and move it into the future and out of that meeting there was a commitment by the GARVEE office to meet with the city on a regular basis to update us on the status of the program as it moves forward. So that is the purpose of tonight's meeting. I will turn it over to them to give the presentation to the Council. Rountree: Thank you, Pete. Nester are you going to kick this off? And thank you all for coming this evening from the GARVEE office and Board Member McClure, District Engineer Jones. Thank you. Fernandez: Vice -President, Mayor and Council Members I wanted to introduce myself. My name is Nester Fernandez. I am the GARVEE program Administrator with the Idaho Transportation Department. I am going to try to fill (inaudible) — I think he is late due to traffic, so bare with me as he was preparing this and has all of the information. A couple of things that I want to let you know. Last month the Idaho Transportation Department made a presentation to the Board regarding the upcoming request to the legislature. That one is about $134 million that we are going to proceed for next year's legislature and I want to give you an update on in general what the projects are and what are we looking as what is going to be funded with the next request. We have a regional called the (inaudible) that has been approved by the legislature in the last year and the year before. Of course we are talking about north Idaho probably. We are not touching every single one. I want to just let you know that we are talking about Highway 16 and 1-84, Caldwell to Meridian corridor in the (inaudible-). If you want me to I can probably expand to talk a little bit about the GARVEE and the (inaudible), but pretty much the presentation is going to be on the Valley corridors. The first one that I have here is for the corridor 16; everybody has heard about that. Right now we have about (inaudible--) $4.2 million right now that we have allocated the current bonding. As you may know about a year ago, the legislature (inaudible) $100 million for bonding. We have sold those bonds. They were done last year in May. This year we have a (inaudible) for $250 million. They want to proceed with that. At this point, we haven't sold any of the bonds that have been approved by the legislature of this year. We will start working on that one, potentially the beginning of the year we were looking at the Meridian City Pre -Council Meeting October 23, 2007 Page 11 of 23 first issue of bonds out of the second (inaudible). On that part we have about $4.2 million allocated for dealing with environmental documentation and finish the design. On that project we have allocated about $2.1 million to buy some right- of-way — this corridor, the section from the State Highway 44 all the way to 1-84 corridor section. One thing that I wanted to let you know is we have some information about Highway 16 right now and we are in the process of the environmental document and there is going to be a public information meeting that is upcoming in November first. We got some information on the back of the table for you if you would like to take and obtain and would like to hear your comments on that one. We have additional funding that is going to be requested in the future. Right now we are looking at the future (inaudible) about $96.6 million needed. This additional funding would complete the right-of-way purchases for the section between Highway 44 in US 20/26 and will finish the final design and (inaudible) the construction of that project between that section. There is nothing on the GARVEE program right now that has been projected or on the program from this section of US 20/26 to 1-84. That section is the only thing that have we have is complete environmental document and preliminary engineering on that portion. Vice -President and Council Members don't hesitate to ask any questions as we go along. De Weerd: Mr. Vice -President. The GARVEE program does that only anticipate this connection between Highway 16 at State Highway 44 and to State Highway 20/26 and does not connect then to 1-84? Fernandez: Mr. Vice -President, Mayor that is correct. Right now the GARVEE program has only funding allocated if the program would be funded to the full (inaudible) million dollars. Right now it has only the construction between 44 and US 20/26. De Weerd: But they are planning at least a corridor from 20/26 to 1-84? Fernandez: That is correct. That is part of the environmental document and preliminary engineering. De Weerd: Okay, thank you. Fernandez: In this corridor is the 1-84 west Caldwell to Meridian corridor. This is very popular. There is several projects that are going on this corridor right now. We have right now (inaudible--) the decision to complete the environmental and the final design for the Garrity to Meridian — is a six mile section that we are going to be working. We have funded right now $200 million to do the preliminary engineering, environmental and final design of the Ten Mile Interchange. We also on the approved operation of this past January — we had about $81.5 million for the construction of the section from Garrity to Meridian construction of the overpasses at the Black Cat and Robinson overpass. What this is going to complete is going to add a third lane on each direction between Meridian City Pre -Council Meeting October 23, 2007 Page 12 of 23 Garrity and Meridian — naturally there is going to be four lanes. We are going to have the four lanes constructed at that time, but we won't be able to use it until we have the environmental document completed and until the bridges are replaced for the Black Cat and the Robinson. There is going to be one kind of exception, the Ten Mile Interchange. There is no funding for construction, so there is (inaudible) restriction. Right now we have what we call a (inaudible) to be able to accommodate three lanes under the Ten Mile structure. We would be able to construct four lanes, but we are going to have to be sure of the Interchange to add the four lanes and that is going to have to be completed under the construction of the Ten Mile to be able to add the four lanes because right now the piers — (inaudible--) and the two piers in the middle are right now are in the way of the four lane. De Weerd: Mr. Vice -President. Rountree: Madame Mayor. De Weerd: On the overpass reconstruction with Black Cat and Robinson what are they going to be improved to? Are they looking at the future width of that corridor? How wide are they going to be? Fernandez: Vice -President and Mayor at this point those bridges the Robinson and the Black Cat will replace in (inaudible) the same — it would be again, two lanes. There would be the (inaudible) with one pier in the middle, of course to accommodate the four lanes, but the bridges are going to be designed that in the way in the future if there is any kind of expansion that needs to be done along that corridor those bridges can be expanded. But, right now it is going to be just as presented with two lane per bridge — one each direction. De Weerd: But they will be designed to widen? Fernandez: Yes, if in the future there is a need to widen those bridges there would be the opportunity at that time. Rountree: I don't know if it is "if', but more of a matter of 'When"? Zaremba: Mr. Vice -President and along with what Madame Mayor added, my concern would be whether it is cost effective to build them to two lanes when it is pretty sure that pretty soon they are going to need to be four lanes and certainly well within their lifetime there will need to be four lanes and I don't know the cost differences between building them as four lanes now or adding two more lanes ten years from now. It would seem to me more efficient to do them now and cheaper in the long run. It is not cheaper today, but ten years from now we would look back and say that was the right thing to do. Meridian City Pre -Council Meeting October 23, 2007 Page 13 of 23 Fernandez: Mr. Vice -President, Council Member I agree with you. I think it would be wise to go ahead and build the structures to accommodate four lanes right now. Right now the GARVEE program really has a limit of funds. We have approved by the Board $998 million. Some of the corridors would accomplish some work and we have to really actually kind (inaudible--) on each one of the corridors. So with the limited funding that we have right now, we have got to be able to go ahead and (inaudible--). The advantage of doing that right now is that we are going to be able to accommodate the four lanes each direction on the Interstate. I think that is the advantage and that is where we are looking right now and be able to do that so we can utilize the Interstate route. I agree it would be wise to go ahead and (inaudible) those; unfortunately funding wise we don't have that at this point under the GARVEE program. Zaremba: I was going to say that I do at least appreciate what you said earlier that you are designing them so that adding two more lanes would be cheaper than if we didn't consider that. I still see it as more expensive than doing it now, but I do appreciate that the design is intended for the additions. Fernandez: One of the things that I probably want to talk about on these is of course the Eagle Road off ramp. You have seen that off ramp already built. It is open to the public. I think you can see how much help has gone to the Interstate and actually also a portion of Eagle Road to be able to complete that. If you have driven through that, it really is a two lane off ramp. Once you get to the top of the ramp there is four lanes; two left turns and two right turns. That is something that I think we are happy that it has happened and it is moving along. Another project that we are working right now is on the Franklin Interchange in Nampa. That will be constructed (inaudible) the other half of the bridge. We built the first half, I believe in 1999 was constructed with this funding and (inaudible--) we will go ahead and design and construct the second half of the Franklin Interchange in Nampa. Also we have funding right now out of this (inaudible--) to proceed with the final design of the section between Garrity and Franklin. What is going to be is that we are going to be able to add a third lane between Garrity and Franklin. So the ultimate that you would see out of the program would be that we would have four lanes each direction pretty much from Meridian all the way to Garrity and at Garrity it would go from four to three lanes each direction (inaudible) Franklin it would be into two lanes all the way to Caldwell right now. We are working also on the environmental document for the whole corridor that would help us to be able to utilize the four lanes once the environmental document is clear and that environmental is covered from the Karcher Interchange all the way to about the Five Mile Road section and we are working on that one. There is going to be a public information meeting on that environmental document on November 6t", so we also encourage if you could attend to participate on that one, we would appreciate that. One more thing (inaudible--) is one I want to point out on the kind of maroon color — as you can see that is the construction of the Ten Mile Interchange. That is one of the requests that is coming for next year's legislation -- $60.9 million to construct the Meridian City Pre-Councilteting • October 23, 2007 Page 14 of 23 Ten Mile Interchange and we are going to talk more about that. A couple of photos and sometimes I think that a picture is worth a thousand words. So, we have a section of the Eagle off ramp. As you can seethe work that we are doing this past spring and summer. This is kind of the final picture. How does it look like? It really has helped the traffic in that section. I drive everyday from Boise to Nampa and I want to tell you that section gets pretty easy. A little bit of the congestion might be when there is the bottleneck going from three lanes into two lanes at Meridian. This is another shot of the Eagle off ramp to show you how it looks like. It really gave a lot of enhancement to that area by bringing the lane all the way almost to the canal. So, really traffic is kind of starting to pull out to the right as soon as they pass the canal. Capacity wise it has improved a lot for the Interchange. The last section I want to talk about in the Valley is the 1-84 East, the Orchard Interchange to the Isaacs — they call it (inaudible) too, so I can use those at the same time. Right now we have — well one thing that I want to talk about is that we are already on their construction on this section of Broadway to Eisman. Right now we are resurfacing the existing pavement. We are doing a kind of crack and (inaudible). At this point, we come with the concrete and we have a crack and (inaudible) and then we come with a level which we call the (inaudible) level. It is kind of a leveling course that we use and then combine with a plan mix overlay. That is really going to improve the riding on that section; safety especially. I don't know if you have driven that section going east, but it is going to be (inaudible) and Western Construction is doing that project. They say the potential that they are going to be finished (inaudible--) of overlay these by the end of this year prior to the end of the year and they are going to come back next spring and just finalize the third layer (inaudible--) and completing that one. Also we are right now working on — bringing a consultant on board to start the design of the Orchard Interchange and the Vista Interchange. We have already two firms that* are on the process to negotiate and start the design on that portion. Right now part of the plan would be (inaudible) we are going to do the final design in Broadway between Orchard all the way to Broadway — we are going to be working on the final design and (inaudible--). (Inaudible--). We are working right now on the (inaudible) on the north side of the Interstate between Orchard all of the way to Broadway. That project we expect it to go to construction next spring of 2009. (Tape turned over) Fernandez: -- environmental document and we are just waiting for the (inaudible) of an environmental document and then we can proceed to finalize the design on that one. One thing that I mentioned on this one is in maroon — are the next request and we are asking for $40 million and that would be for right-of- way and construction of the Orchard Interchange. If you look at the Vista, we will be asking for additional funding to buy and complete the purchase of the right-of- way on the Vista Interchange. On this plan right now — De Weerd: Mr. Vice -President. Meridian City Pre -Council Meeting October 23, 2007 Page 15 of 23 Rountree: Madame Mayor. De Weerd: I am sorry to interrupt you. I don't mean this as a parochial comment, but in looking at rebuilding some of those interchanges on the east side, what are their traffic numbers compared to Meridian Road and why are they being rebuilt before Meridian Interchange is built? Fernandez: Mr. Vice -President and Mayor. I don't have that information with me to actually give you an accurate as to what is the capacity of each one of the interchanges verses the Meridian — I would be willing to provide you with that information, but from the top of my head I cannot remember right now and I don't want to mislead you. De Weerd: I appreciate good information. So, I can wait. Fernandez: Yes, I want to give you the right and accurate information. Bird: Mr. Vice -President. Rountree: Mr. Bird. Bird: Mr. Fernandez on that Broadway to Ivy Canyon, the redo which is going to be two layers of overlay as I understand — you are going to float something on top of the existing and then put another overlay on top of that once it levels out? Is that — how many years are we going to get out of that? Is there any kind of guarantee or --? Fernandez: Yes, the estimate of life right now will be (inaudible--). As we work with the development of — Mr. Vice -President, Council Members, sorry about that — as we move into the design and one of the sections, one of the portions of the design is look at the materials before, which is the actual pavement design and looking at the pavement design we are coming with actually three layers of asphalt. There are two layers that are being put together right now and then we are going to come out with a third one. Right now the life cycle cost on the base report is about twenty years that we are going to get out of that section of the construction of the pavement. Bird: The roughness and stuff is going to be guaranteed if it isn't going to conform to all of the upheavals and stuff that is in the existing concrete? I don't know — what are we talking about, six inches of overlay or two inches? Fernandez: I believe it is about seven inches of overlay. Bird: And (inaudible--)? • Meridian City Pre -Council Meeting October 23, 2007 Page 16 of 23 Fernandez: Mr. Vice -President, Council Members maybe I want to use (inaudible) the District Engineer, Dave Jones and maybe he might have a more detail of information. Jones: Mr. Vice -President, Members of the Council, Mayor. That is going to be six inches. The design, which we believe our consulting engineering firm is staking their reputation on that design, tells us that that will give us twenty years. It is six inches. We basically put a bond breaker between the concrete and the asphalt and by breaking it up the design tells us that that road will survive. Now the question is a valid one and it is a question that we in the District have had, but like every project we do in this district when the engineering services that we hire tell us that that is what is going to happen and then we give them the benefit of the doubt. It has been reviewed by our headquarters materials section. They have concurred with that design so we have every belief that we will get 20 years out of it. That may not mean that I don't have to go back out and chip seal it or maybe do a little grinding here and there. It is not going to be a reconstruction, Councilman Bird. It is the best we could do. Bird: I understand that. Anything is better than what it is out there now. The dentist might argue because it is pretty good when all of your fillings fall out of your teeth. I understand where you are going. I just have got some real concerns of doing a temporary patch or something because I don't think there is probably any roads in this state that gets any heavier traffic than that road does. Jones: Mr. Vice -President, Council Members and Mayor, the same process has been used on 1-90 in Northern Idaho and we have had pretty good success with that up there in the Coeur d'Alene area. It isn't perfect. It isn't a reconstruction, but we anticipate that the 20 year life is a fairly reasonable statement and based on other uses across the state. Bird: Thank you very much. Fernandez: Again, one of the things that is going to be needed is additional funding in order to complete this corridor is we are going to need future funding to construct the third lane, potentially four lane I think is going to be between Orchard all the way to Broadway. That has to be funded with additional funding and will depend on the legislature (inaudible--) as we move along on that one. One thing that I want to point on this map and in black you see these environmental by ITD. The Department has been working on the environmental document on this section and that is being paved with the regular formula at this point. (Inaudible discussion) Fernandez: A couple of pictures from this section from Broadway to Eisman. This is one of the equipment that they use to go ahead and break the actual • i Meridian City Pre -Council Meeting October 23, 2007 Page 17 of 23 concrete. The go over and start breaking it in little pieces, like I mentioned before they come by with kind of a layer like SALSA, the kind of chips they put (inaudible--) Mexican restaurant. Maybe Dave can tell us what the SALSA stands for; I think its stabilize, absorbent, layer and strictly asphalt. There we go. This is just a shot of one to see how we are working over there right now. You can see on the right side of the picture you can see the SALSA and on the other side you can see the overlay already being worked. Again, Western Construction is moving real quick into getting this project at least to two levels this year. Another shot just to give you (inaudible) a picture of the work. We are very happy to see that is going to be open for smooth riding for this winter on that section. We are looking at this one right here, west — from the Eisman, Canyon interchange. This just kind of summarizes what the Idaho Transportation Board approved last month. This is the 2009 plan (inaudible) request, which include again the 1-84 Caldwell to Meridian for $61 million. That would include the construction of the Ten Mile Interchange. Again, it is expected to begin construction in 2009. The Orchard to (inaudible) Canyon would be $47 million. Again it would be right-of-way for the Orchard and Vista Interchange, plus construction of the Orchard Interchange at that point. The last one would be the US 30 (inaudible) to Soda Springs, $26 million. That would be to construct the (inaudible) bridges section that we have right now. The designer right now is working with the railroad company and to make sure that we can go ahead and expedite that. If something happened we might be able to trade the construction of that bridge early if we can acquire the permits with the railroad company. This is just a quick picture about the bonding and how we look at the GARVEE transportation program put together. As I said, we have the $200 million for about $13 million that we anticipate to be in interest of $213. We just have the authorization of $250 million for a total of $463 million. You can see the $463 right now kind of on top of the bar — you know we have the green and blue, kind of brown and yellow colors. Again in this next year, authorization request will be about $134 million that we would be looking at. Future funding would have to be needed to complete the program — that would be $299 that would be for FY10 and then we will go up to the next year with about $102 and that is kind of the plan. This is kind of the projections on the commitment or contract commitment — that is actually .the amount of money — if you can see the kind of dark area and a solid line — that is the actual commitment that we have right now in contracts and then we can see the forecast as we move along into that one. The other line right here is the actual expenditures that we have — again at the beginning we (inaudible) actual expenditures — we have about $52 million — or $55 million expended at this time. We estimated about — to continue the expenditures, the forecast — one thing that I want to bring this one is a question about how come there is a difference with that one and one of the things that we need — the commitment is one thing is that we have a contract for construction of the sign. That contract might have a two year's life, so cash wise would not go equally as the commitment. So I think it is something that I would like to just bring why is it different between the forecast for cash flow, which is the actual expenditure verses the commitment. Meridian City Pre -Council Meeting October 23, 2007 Page 18 of 23 Bird: Mr. Vice -President. Rountree: Mr. Bird. Bird: Mr. Fernandez, on your spending I just have a question here. Does that include your engineering fee and everything because I am sure at this point the majority of your funds have been spent for engineering and upfront costs and is that included in that or is that actually to the pavement money? Fernandez: Mr. Vice -President, Council Member Bird that cost right now includes all costs in the project from engineering, program management to construction. That is the actual expenditure at this point. Dave do you remember how much is committed at this point? Was it $72 million? Okay, yes. Dave would you like to address anything else here? Jones: Yes, members of the Council, sorry I was late, but of that $55 million about $30 million of that is construction stuff. $15 million on (inaudible) North; $12 million on US 30, southeastern part and Eagle off ramp was $2.4 million and then out of that $55 million about $1 million had been expended on that 1-84 Broadway to Isaacs; that was just after they got started so this next month they probably spent $8 or $9 million getting that asphalt down. That will go up quickly. Bird: Thank you. Fernandez: Mr. Vice -President, Council Members and Mayor this has pretty concluded the presentation and I would like to open it for any other questions that you may have. Rountree: Any questions Council, Mayor? Bird: Answered most of mine. Zaremba: Mr. Vice -President. Rountree: Mr. Zaremba. Zaremba: I would just comment that it is very helpful for us to have actual information from the source as opposed to going on rumors and speculation and I very much appreciate that you have come to tell us what is going on and how this works. That is very helpful to me. I believe I am speaking for all of us, we have begun to understand that the transportation agencies that are working for us, ITD and ACHD and Valley Regional Transit here locally, we can't leave you guys out there to stand alone. When you are pushing for things that we need; that we need to be right next to you saying yes this is right and when it is assumed that the legislature will probably question doing GARVEE again the Mayor has offered and I believe we all agree with that to stand right next to you Meridian City Pre -Council Meeting October 23, 2007 Page 19 of 23 as you make that request because they are important not only to us but to our region and we feel that this is an important region of the state that helps the whole rest of the state as well. We understand there are needs all over the state and we are not necessarily trying to make ourselves special, but I appreciate that we are having now two way communications and I for one appreciate this presentation and you bringing it to us. Fernandez: Mr. Vice -President, Council Member I appreciate your comments. Thank you very much and I also want to thank you for the opportunity to present to you and I appreciate the opportunity to comment to present to you to give you information about the GARVEE program. We are going to make sure that we can continue these updates as we move into the program. One thing that maybe I would want to ask of Board Member McClure to see if he would like to have something to add or comment on the GARVEE program? McClure: Mr. Vice -President, Council and Mayor the only comment that I would make is to follow up on Councilman Zaremba's comment. We on the Board really appreciate the support that we are getting from you, in particular because you are one of the first ones to step up in support. It was getting kind of lonely when you looked over your shoulder and there was nobody back there. Now we are getting our network. You know that commercial on T.V. I have got my network? It is growing and people are starting to understand the funding problems that the Transportation Department has and we are starting to get support and the quicker we get that support from your level of government the quicker the guys downtown, the legislature will understand that there is a serious problem out there that needs to be fixed. One graph that Nester didn't put up there that I really like and it is a pi graph that shows all of the years of the GARVEE program and where the money is spent in those years. In the first two years the money is all — not all, but a big piece of the pie is being spent for design and right-of-way and those kinds of things as we go out through the program. That gets down to a tiny little slice that is just administration. That really graphically to me shows what we have been doing for two years and what it will look like when it gets into the last three years of the program. That is one of the questions the legislators are going to ask us. We have given you $450 million and you have only spent $55; by legislature time I hope that that is considerably higher and it will be, but still it is going to be an issue and I think this graph will really help that. De Weerd: Mr. Vice -President I just want to comment on your first to stand and support and we will be the last to fall, too. We are here for the duration and I appreciate this piece of your story, but I think we do need to be able to better tell your story and I think I have said that before. If you can provide the communities that support you, as they turn in their resolutions of support you have returned your story to them so they can be telling it to their legislators. But, I would also like to thank your team because I realize that keeping the Ten Mile Interchange on track has been something that people have had to work diligently to do and Meridian City Pre -Council Meeting • October 23, 2007 Page 20 of 23 we do appreciate that and you know we have been vigilant in watching it, but again, that is part of our job. But, we do want to support you through this upcoming session and if you know more effective ways that we can do so, please let us know. McClure: Thank you very much. Bird: Monty I think and I am sure that the legislature gets hit the same as everyone of us — you know, we have got GARVEE to the tune of $200 million right that first year and we are not seeing nothing done. Where is the money going? Pi charts like that need to get out to the public because a lot of people that is not in construction do not realize that your upfront costs, you incur them right off the start and construction isn't going to come right after the bonds are out. But, I think that would help with the legislature, too, because I am sure they are getting these same questions of how come we are not seeing pavement on the ground? McClure: Mr. Vice -President and Council this series of charts that Dave and Nester put together, the ones you saw previously and this one are really very story telling charts. I really like those. I really was proud of the way they put those together. There is another series that shows on each corridor exactly what years the money is going to be spent for what and out of which bond authorization that money is coming and those are nice too. But, they are a little bit busier and a little bit harder to understand. These you can look at that and in 30 seconds you have got a picture. Rountree: I have a question and it relates to the pi charts and the comment that you made and some other observations, but you have issued the $200 million worth of bonds and have, what about $144 or $155 million obligated with the remainder? Hopefully obligated soon and this is purely speculation, but I agree that it has been a hard sell, not just the GARVEE program but getting the GARVEE program talked about was a hard sell. As you go into the legislature this year and potentially don't have all of that first bond obligated and haven't yet started or yet issued the second group of bonds is there going to be — do you sense some hesitancy, even more hesitancy or more excuses that well maybe we will think about this next year and we will get out of town early? Is that something that the Board is fearful with and if so how can we help come up with a story or how are you coming up with a story to address that because to me that is a big issue? McClure: Mr. Vice -President, Members of the Council you are absolutely right and we are fearful of that. We are developing and I think these charts will go a long ways towards showing that. The previous chart that showed — the bar chart that showed the bond authorizations and the lines that went up to for the commitment and the actual expenditure I think those are going to be invaluable when we get to the legislature to tell that story because we on the Board will not • 0 Meridian City Pre -Council Meeting October 23, 2007 Page 21 of 23 authorize or commit to any expenditure of any money unless we have got that money in the bank. So that, I think, if people will sit down long enough to think about that and you see that you also have to have the money ahead of the commitment just like you have to have the design and the right-of-way ahead of the construction. I don't know other than to say that exactly how to answer your question, but we are cognizant of that and it is going to be a problem. There is no doubt in my mind that there is going to be a problem. But, I think we have developed a story here that may be they will understand. De Weerd: Mr. Vice -President. Rountree: Madame Mayor. De Weerd: I guess what would be helpful for us to tell the story is and to answer Mr. Bird's point that he brought up is if you had a chart or not a chart, but a list showing the money that they have committed and almost project and a grouping of how much that is allocated to do that particular project and where it is at in spending it. They can go in and say okay, well in authorization two you said you would be doing these things, but are those things on track, under way and ready to spend that money? That is what I have told our legislators that in compiling your list for this year's projects, you know that these projects are projects that are on track and that they will be on track to use those funds with that allocation. But it is hard to hear it and not see it. So if you could almost do an itemized billing with associated timeline that helps them connect the dots and really that is what we are trying to do. We are trying to connect the dots for them. That is all about telling the story. McClure: Mr. Vice -President, Mayor and Council the data — Dave has all of the data and I think he can probably fill the room full of charts. We can build any kind of chart that — I am sure that we can build any kind of chart that we need. Dave do you want to speak to this I don't want to get you in trouble, either? Jones: Madame Mayor I think what you are talking about is the other version of instead of the maps, we have got it by month or year and whether it is designed right away or construction and what projects and that kind of fills in those gaps. I can't remember if we left it on this PowerPoint or not, but we do have that and we were just concerned that it was a little too detailed in its overview at this point. De Weerd: Well if we could get a copy of that PowerPoint and that detail that would be great. McClure: Those charts are by corridor. So if you want to even break it down further by project, for example, like Meridian to Garrity, Ten Mile I am sure you can do that level of detail also. What I am saying is the data is there and we can develop anything that makes it easier for you to tell the story. Meridian City Pre -Council Meeting October 23, 2007 Page 22 of 23 Rountree: I guess to add to that, probably for Dave or for Monty, either one. Don't forget your friends and the information that you heard at the last Board meeting about the commitment that has been made at least in our particular instance on Ten Mile at the local level. There has been a lot of money spent. A lot of priorities changed in order for that to happen at the local level. Everything from a lot of money on planning to a lot of money on projects that are programmed to a lot of money already spent on the ground. So, hopefully you can factor that as yet another salient point to make with the legislature that the communities are behind this. They have committed funds. They have committed priorities. They have committed plans. The development community has committed to it. It is a work in progress and it is a partnership and they have to come into play and make it happen. McClure: Mr. Vice -President and Council that is absolutely right and I am sure that Julie and the crew that does the lobbying up there will have all of that information, but it also really helps when you guys are there telling the legislature what you have spent; what you have done to make this whole transportation system work, not just what we have done and what we know that you have done. If you tell that same story, it goes a long ways as you well know. Rountree: Any other comments, questions? Thank you all for coming out and sharing an evening with us. I appreciate your comments and your information. Anything we can do, call the Mayor. Fernandez: Mr. Vice -President I want to leave some handouts for you to look at. It is pretty good it summarizes kind of the whole Valley right here and gives great information regarding the projects. De Weerd: Dave, I want your cell phone number. It is not on your card. Jones: My cell phone number? De Weerd: Yeah. Isn't that a better way of getting a hold of you? Jones: Most of the time I have it off anyway, but you know where to find me. Rountree: If there is no further business again thank you for being here, I would accept a motion to adjourn. Bird: So moved. Zaremba: Second. Rountree: Moved and seconded to adjourn the Pre -Council meeting. All those in favor. Meridian City Pre -Council Meeting October 23, 2007 Page 23 of 23 THREE AYES. ONE ABSENT. MOTION CARRIED. MEETING ADJOURNED AT 6:50 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ATTESTED: U !/, 71 07 DATE APPROVED,,,;;;, ; -BEAL M G. BERG, JR., CI ACL ZZ s 10100 October 18, 2007 MERIDIAN CITY COUNCIL MEETING October 23, 2007 APPLICANT ITEM NO. 3 REQUEST Discussion of Five Year Work Plan for Recommendation on Projects for Inclusion in the FYWP AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shag become properly of the City of Meridian. Page 1 of 1 Tara Green From: Matthew Ellsworth Sent: Tuesday, October 23, 2007 2:53 PM To: Tara Green Cc: Peter Friedman Subject: Pre -Council Info Attachments: Pre -Council 10.23.2007.doc; 2007RecommendationsTell the Story.xls; CityRequests.doc Tara, Attached is support information for tonight's Pre -Council discussion of the Five Year Work Plan. Is there still time to slip them in to the packet? If so, they can go in the order they are attached. If not then I can hand them out at the meeting. Please let me know. Thanks a lots Matt Ellsworth Associate City Planner Meridian Planning Department 660 E. Watertower, Suite 202 Meridian, ID 83642 208.884.5533 10/23/2007 • Meridian City Council Pre -Council Meeting October 23, 2007 0 3. Discussion of Five Year Work Plan for recommendation on projects for inclusion in the FYWP. Situation: ACHD and COMPASS are soliciting city project request lists for upcoming Five Year Work Plan (FYWP) and Transportation Improvement Program (TIP) updates. Two lists are before Council tonight: 1. The first list is for ACHD and ITD projects, and will be considered in the next FYWP and TIP updates. The intent of this list is to gauge what projects local representatives feel are most important for their area. It is the same as the lists produced by the TTF and forwarded to Council in past years. 2. The second list is for COMPASS's consideration in determining projects to receive STP -TMA funds starting in 2013. COMPASS recently developed a new process to prioritize projects for federal funding, which emphasizes corridor development. The projects in this list are corridors from Communities in Motion; local jurisdictions were asked to prioritize these corridors. This list will be used by the COMPASS Board in determining what project(s) to spend STP -TMA funds on in the future. The Transportation Task Force considered both lists at the last TTF meeting. The group prepared the attached list for Council's consideration to forward on to ACRD and ITD (List 1). In addition, they recommended the following project prioritization order to forward on to COMPASS for future use of STP -TMA funds (List 2): 1. Meridian, Waltman to Chinden* 2. Ten Mile, Lake Hazel to Chinden 3. US 20/26, Exit 29 to Eagle 4. Franklin, Can Ada to Linder 5. Ustick, Caldwell/Nampa to Curtis 6. Fairview, Meridian to Orchard 7. SH16, Ada/Gem line to I-84 8. Three Cities River Crossing 9. Amity, Southside to Cloverdale 10. Cherry, Middleton to Ten Mile *Communities in Motion identifies Ustick Road as the northern terminus for this corridor. The TTF feels that Chinden is a more appropriate endpoint. TTF members also recommended that the City clearly state that this project is not appropriate for use of federal funds — it should be constructed with local/ACHD dollars only. Request: Staff requests that Council review the two lists from the TTF and either approve them as recommended or direct staff on desired revisions prior to forwarding. A draft letter to send with the lists to ACHD is also included for consideration. Timeline: ACHD requested finalized lists from cities by October 26th. The lists will be used in the FYWP update, and the 2009 — 2013 FYWP should be finalized and adopted by early 2008. 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S kk �y Sf t i."r��r�� �s �'� k�• `V'ss f V �b k A,N d :Y l � �-� k ..� 1 � �p7� N� i !y. s t v �t#y +<A R r j Y (4 � k 11 "���'fNwy�iY. 1N y, i t v • /r 4 4. S 1�1 y i k "4f Y 'fir k '1i •ry'�i%� C} l3k � ! W s ( -. }�L i h �..� Y Q �T���%}. �I'''il$rt � � ✓��q t{t'4 tt . rr77 ti �r /'. � tF' S''�sd yy _. y f •mac _ t+ 4 ��µ+ �N�. 5 ' ! t t f 4 t ,7•q�� y y Cc 4�. (� �. �P5!' y}tr v� �` (� k `tt zh � ix ^6� if• F � }� } � � ,� .. � ,V��J�i. �., �, gyp,, �. .y� '}y �� t"„�.yj } �i n t 7 ✓ f(,• 74 a Sy� i•r G fig ' s HR i/1 >w � .Y 4 N t v➢ � }its J ! s � _ I • f Y�� ;�'¢ M i � � ��� �{• �b�k E�G2' L 'ul�ij M 4C ,' L.,3Y L � Y wk�� �'��J A• ax,� l Yla l./ �� a�,. t�f� u4 q ri �y,y;�Y✓{yjryy �' �� rra s .a I k g 5 Z. n kr� h,:�[ 'I"��.� A"y, J� ry�'C�,• ,�JY � '� . y� ,` � Cit' 1 nYrkr a3' , Jr✓ 4` N�Jra' Ali. y € y v • p fl�l,'�,�� Oki £ry � � �� � �� ul �.• , 1P, �i �- (rfla� a=1t�sl3� ppb' r 5 �r Y t5rc �v iv ,$ : Rl 1f , Im ...... . . . . . . . "I'll" ......... ......... I ...... .. E` , S11 jT -E w on 'I ......... 7 tggvog ea R 3- Pli Io A -g M,v "-p M", -N KI `k -v --.l ............ "s v -ggw, —p .0, 01 oo S -, g a Mr k V, ;g October 23, 2007 Katey Levihn Deputy Director, Planning & Projects Ada County Highway District 3775 Adams Street Garden City, ID 83714 RE: 2009-2013 Five Year Work Plan Update — City Requests Dear Ms. Levihn, The City of Meridian appreciates the opportunity to submit the attached prioritized request list of projects for consideration in the upcoming Five Year Work Plan (FYWP) update. The City looks forward to working with ACHD in updating the plan. The attached list was initially prepared by the Meridian Transportation Task Force, and [revised/approved] by City Council on October 23, 2007. ACHD staff attended several Transportation Task Force meetings in recent months to provide assistance and answer questions about the FYWP. The City appreciates the efforts of staff in this process. With ACHD's budget stretching increasingly thin due to construction cost overruns, this year's request list is an identification of the greatest existing needs as perceived by the City. Every project on the list is important, so please do not construe a low ranking as an indication of non- priority by the City. The City understands the challenge ACHD faces with a backlog of essential projects and a lack of funding to adequately address constituent needs. The City will continue to advocate for expanded revenues for transportation projects, and to visibly support ACHD in this regard in any manner it can. Thank you for your time and consideration of these requests. Sincerely, Tammy de Weerd Mayor Cc: Andrew O'Connor, Five Year Work Plan Coordinator, ACHD Don Kostelec, Manager, Planning & Programming, ACHD Chris Danley, Transportation Planner, ACHD Sabrina Bowman, Funding Facilitator, ACHD Toni Tisdale, Principal Planner — Transportation, COMPASS Page 1 of 1 t 4w CITY OF 0-1wenaiaw i. IDAHO 114e TRE,�L'RE VAS-1� serol MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree David Zaremba CITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234 / fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579 / fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 / fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N.W. 8th Street 888-5242 / fax 884-1159 0 NOTICE OF PRE -COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre -Council Meeting at City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, October 23, 2007 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Discussion of Five Year Work Plan for Recommendation on Projects for Inclusion in the FYWP GAR VEE Presentation: The public is welcome to attend the meeting. `1,0�„01►1„,,,a° DATED this 19th day of October, 2007. AM A L WILLIAM G. BERG, � TY CLEF' -4-W 0 dl n Meridian City Pre -Council Meeting Agenda — October 23, 2007 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andfor hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY FALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK— FAX 888-4218 FINANCE & UTILITY BILLING —FAX 887-4813 MAYOR'S OFFICE —FAX 8848119 Printed on recycled paper • 0 October 18, 2007 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST GARVEE Presentation October 23, 2007 ITEM NO. 4 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. The Idahonts in the Treasure; to fund Ten Mile Road Inter Design and construct a nes interchange at Ten Mile Ra In progress. Construction 11 TO- -- Caldwell FRANKLINBILVDRO1311 OV Franklin Boulevard Bridge I I Gar4 Reconstruct the second half of the Rehabili' Franklin Interchange bridge in each din Nampa that was constructed in 1999. interchar Construction anticipated: the Blad Summer 2008. Construi I Franklin to Garrity Add a third lane in each direction on 1-84 between the Franklin and Garrity interchanges in Nampa. Construction anticipated: 2010. IDAHO e�eapa��,YRezc �1N71■Gf Transportn 2„ , p° Anon o�¢pe Program RECEIVED 9%^g Z J 2MOi Orchard Interchange Reconstruct the interchange to add traffic capacity and accommodate future lanes on 1-84. Construction anticipated: 2009. ADWAY AVENUE Vista Interchange Reconstruct the interchange to add traffic capacity and accommodate future lanes on 1-84. Construction anticipated: 2009. GOWEN ROAD z, GarrF-isenman s Wideniles of 1-84 Garrityiway and Eisenman accomcipated completion: Constr For m e-mab. �4icron �, LISENMAN LOAD To Mountain Home v Cl v F b l F"