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HomeMy WebLinkAbout2008-07-01 PreI~Bu~PUS1"-Fp/~I NI'J~%G~vh Ce ~irE IDIZ IAN,- °~`~J NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL MayorTammy de Weerd City Council Members: Keith Bird Joe Gorton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting in the City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, July 1, 2008 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Tour of New City Hall Building Discussion of Concrete Surfacing on Lower Part of New City Hall Building The public is welcome to attend the meeting. DATED this 26th day of June, 2008 JAYCE,GE HOLMAN -CITY C o - SBAL = ~~.. J~~~lfltttf tt{ttt\\\ Meridian City Pre-Council Meeting Agenda -July 1, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public meeting. f ~E IDIZ IAN,:--- ~J S NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting in the City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, July 1, 2008 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Tour of New City Hall Building Discussion of Concrete Surfacing on Lower Part of New City Hall Building The public is welcome to attend the meeting. DATED this 26th day of June, 2008 JAYC6~ HOLMAN -CITY .~ O~ ~o ~' B~AL ,~ =~3Ky T ~~ , ~,,,. Meridian City Pre-Council Meeting Agenda -July 1, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andlor hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I~Ielt~ ~~a~" ~b~ `~1 v~bUc 11~(-i'ce-Th.~ t E IDIAN--- CITY OF MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, July 1, 2008 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be'truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Tour of New City Hatl Building: 4. Discussion of Concrete Surfacing on Lower Part of the New City Hall Building: Meridian City Council Pre-Council Meeting Agenda -July 1, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~ Broadcast Report ~ Date/Time LocaIID 1 LocaIID 2 This document :Failed (reduced sample and details below} Document size : 8.5"x19 " E~iea ~ Po~t~ ~ ~~f~f~c. No~rr~ -7~ Mayoriammyde Weerd >~~rd E IDTAl~T~ `~~"~'~~ /~' Joe Horton ~ ®~ ~ ~ t;haries Rountree Da+4d 7aremba NOTICE OF PRE-COUNCIL MEETIN© A[ERIDIMf CI'!'Y COtJNCiL NOTICE fS HEREBY GIVEN that the City Council ~ the Cltjr of Meridian wiH holm a F're-Council Meeting in the Cily Cota~cii Chambers, MeriaAan City Ball, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday Jufy 1y 2008 at 5:30 P.M. Thy Meridian City Council v~ be disatsain® the tb)lmaing agenda items: 7'ourofAfew City Ns!lBuNalJrr~ D/scussbn of Cancrete Su-iiacklgr a- Lower Part of Merv CKy HaN BuNding The pubiic is WBICOtne to attend the rrteeting. DATED trtis 26th day of June, 2008 Mertdten C8y Pre-Canro9 Ong Agra -July t, Page 7 of 1 A8 mateHais prasentaB at puhilc meeengs anal! [>eoome ~t4rerty otthe CRy of Merid~rs Anyone ttealting eooamnoa ror d~abAities reFated m daota a hearings; ph~ee oontadthe City Cieslts ONI~ at 8884433 ei left 46 hens prlorto Nte puL!!o . 06-27-2008 03:32:43 p.m. Transmit HeaderText City of Meridian Idaho 2088884218 Local Name 1 Llne 1 Local Name 2 Line 2 I Total Paaes Scanned : 2 Total Paaes Confirmed : 34 No. Job Remote Station Start Tlme Duration Pages Line Mode Job Type Results 001 230 3810160 02:59:24 p.m.06-27-2008 00:01:37 2/2 1 EC HS CP9600 002 230 8989551 02:59:24 p.m.06-27-2008 00:00:23 2/2 1 EC HS CP21600 003 230 2088848723 02:59:24 p.m.06-27-2008 00:00:20 212 1 EC HS CP28800 004 230 8886854 02:59:24 p.m.06-27-2008 00:00:18 212 1 EC HS CP31200 005 230 2088985501 02:59:24 p.m.06-27-2008 00:00:37 212 1 EC HS CP31200 006 230 8467366 02:59:24 p.m.06-27-2008 00:00:20 2/2 1 EC HS CP28800 007 230 8950390 02:59:24 p.m.06-27-2008 00:00:20 212 1 EC HS CP28800 ~` Broadcast Report '~ Date/Time 06-27-2008 03:32:52 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 No. Job. Remote Station StartTime Duration Pages Line Mode Job Type Results 008 230 208 886 2682 02:59:24 p.m.06-27-2008 00:00:20 212 1 EC HS CP33600 009 230 208 387 6393 02:59:24 p.m.06-27-2008 00:00:41 212 1 EC HS CP14400 010 230 287 7909 02:59:24 p.m.06-27-2008 00:00:21 2/2 1 EC HS CP28800 011 230 8885052 02:59:24 p.m.06-27-2008 00:00:19 212 1 EC HS CP31200 012 230 8881983 02:59:24 p.m.06-27-2008 00:00:28 2/2 1 EC HS CP28800 013 230 2083776449 02:59:24 p.m.06-27-2008 00:00:40 212 1 EC HS CP14400 014 230 4679562 02:59:24 p.m.06-27-2008 00:00:20 212 1 EC HS CP28800 015 230 8886700 02:59:24 p.m,06-27-2008 00:00:00 0/2 1 -- HS FA 016 230 8884022 02:59:24 p.m.06-27-2008 00:00:00 012 1 -- HS FA 017 230 3886924 02:59:24 p.m.06-27-2008 00:00:41 2/2 1 EC HS CP14400 018 230 8841159 02:59:24 p.m.06-27-2008 00:00:21 2/2 1 EC HS CP28800 019 230 8840744 02:59:24 p.m.06-27-2008 00:00:20 212 1 EC HS CP28800 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC: Error Correct _,: 4 y _ 1~ r "• .- P~ pp I I t r {- h t ~] G • 4 l 1 ~W/ ~~Ci~ ~lat 1101 I I~~II~. C1~USS t:jVS d;~Ol(v ~li7f=1 LO SF~fGL~C~ IICJCII lJ~ii~ll~0'faS LV ~IiL~f~Jf S,?~.'Ct~, L"~ lid [Tl~if1 arflkl~U Ti's F I ~A( a(~(~ ~~L11°` B~J~.`ifBC iClt" COflfl%jE:lllla~ C~1SC US;I~~1S Of ~rr~3u(j-~,Cl~d~l L'rC;=':~_. ~F'1~~11_I~@ most tales and ~r;~ cars co,~~e up to 8 feet for~c~, ~.~o:?r ~ Qf?ICeS 11-~1kB 3 ~?~1R~ t'~~,' i?lUl"~ ~r •;=~5 ^,~c ~ F71r'.?r'flta%IC('. ! ! Designed around human dimensi©ns. arse heihs and Mass s~acl~ raves are deli~eratel sealed ~~ pra~ide sewed grid standing ~riva~, while s~ap~~ting sightlir~es and dagh-~.The result is ~ ne~v level ~ seniti~it~ tc~ end-user satisactic~n. Provide slghtlines and views, even while seated. ~ 2~1"glass stack Thoughtfully scaled panel heights. 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Standard ta{ users keep ~ L3epending on pane] heights, choose from standard-mount, up-mount, or raid-mount overhead storage. :kable tiles help Cork in sight. f f l -- -- _ W^ -- - -__ _.._. _w~ F _ - .:. ~ . i . ~: ~, v: f ~ r r - s.. : ~ ? c s. ~ ~ ... ~ rr~rr ~ - ii li II ~ ~ w ~i ~~ ~ ~r wiwr ~ i ~~ ,' + ~ i ~li _ f\ i , ~ { t ( x ",~ s ~ s . ,: ~. +~- ~_~_~,. w _ ___ - , j ^ r > ; I y~ ~ ~ ~ ~ ti , ,,~. , Y ~~,. > .. E, ~ `` F ~ _ ~:. '. ~ \ '~ _ 1 ~ _- _ _ _ ~ww~~ E i J ` ^~ :F ti -~ ~ A<, _. ~.~.~ i T Lv'1~~.nNA:LU Y» lk a.,~y ~ ~ § ~'- °! - --- g ;JYi~YLYIiY ,< ~;, ~, ` 1 ~~ ~, J :3.._._...._____. @` 7 r ~Krr.:?.~~~ in Y i= ~z ~.::: ~w af ~..r 6. ..pM~ ^:'. : ~ ~I ~ ~ Seating Fabric 'f~c1iNICA1 ItVF®I21tr1AT1®N Content: 1000lo Urethane-PVC FREE Backing: Brushed Woven Rayon Approx. Repeat: None Width: 54" Finish: Polyurethane Directional: No Weight: 19.5 oz/linear yd. Cleanability: WS a>- Railroadet#: No PERF®131VIANCE Test Method ` ' `f' ~l~e~ulis Surface Abrasion: Heavy Duty ~* ASTM D 3597-02 (Cotton Duck) Exceeds 1,002,000• Double Rubs Breaking Strength: ~' CFFA-17 Exceeds Warp 80 Ibf/FII 80 Ibf Colorfastness to Light: =)~€* CFFA-2 QUV Indoor Exceeds 40 Hours ~AfVi6U1.~~ILI'1'1° Cal'rfomia Technical Bulletin #117, Section E (Equivalent to BIFMA) Passes NFPA 260 (Equivalent to UFAC) Class 1 Passes MVSS-302 Passes May comply with California Technical Bulletin 733 when combined with the appropriate components. CLEAI\11NG IR1F®Ri1flAF1®N WS: Water/Solvent Cleaner -Spot clean, vvith a mild solvent, an upholstery shampoo, or the foam from a mild detergent. When using a solvent or dry cleaning product, follow instructions carefully and clean only in awell-ventilated room. Avoid any product that contains carbon tetrachloride or other toxic materials. Wrth either method, pretest a small area before proceeding. Day-to-day soil -Remove ordinary dirt and smudges with a mild soap and warm water solution..Dry with a soft, lint-free cloth or towel. For more difficult stains, use a stronger detergent; however, follow the detergent manufacturer's instructions closePy. More difficult stains -Use nonabralsive household cleaners such as Formula 409® AII-Purpose Spray Cleaner or Fantastik® Spray Cleaner with water and a soft cloth. *A mild solvent-type cleaner such as rubbing alcohol (isopropyUalcohol) may also be used. Apply moderately with a soft cloth. Dry area wfth another cloth, rinse with water and dry. C&DS'd®~ ILITIE~ Patterns in the Mayer line can be custom colored. Please contact Mayer Fabrics for more information. ECO SYSTEM 9NF®13Mfi~T9Of9 Chlorine, bromine, or phthalate ester plasticizer materials were not used rn the manufacturing of Phoenitt. Many of the materials used in manufacturing of Phoenix contain very low VOC content. 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Additional specifications may be available on the Mayer Fabrics web site. *ACT®Registered Certification Marks GSA ~ntrect ~~-~~~-0022 MAYEt2FABRICS r317.267.2626 or 800.428.4415 X317.267.2629 or 877.7SAMPLE vvww.mayerfabrics.com PHCD iii'nmiiiiiuiiiiiiiuiiui 50307 X2007 Mayer-Paetz, Inc. • • F L th aux ea er PH® I ~~ PH-002 PH-022 PH-012 yllheat ButtePSCOtch Cream PH-009 PH-023 PH-007 PH-006 1•@PP8 COttB MaIIaPd ~atUPaF ; LBVa ,. ... _ _. ~ c w ~ 11 L1i '~.J Katy ®f A~ered'a~re ~i sl ' PH-019 PH-034 PH-027 PH-017 PH-046 ~ Chili Marina Saddle Buckskin Chalk PH-001 PH-024 PH-033 PH-010 __ ~ PH-036 Berry Cobalt Cypress Mocha _ Sterling I PH-011 PH-004 PH-003 PH-020 '~ a; PH-026 Brandy Admiral Palm - Clove Charcoal PH-005 PH-014 PH-01'3 PH-000 PH-016 Hydrangea hVavy Jungle Fudge Graphite REV 6-30-08 CITY OF MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, July 1, 2008 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Adoption of the Agenda: Approve 3. Tour of New City Hall Building: Toured 4. Discussion. of Concrete Surfacing on Lower Part of the New City Hall Building: Discussed 5. Executive Session per Idaho State Code 67-2345{1){f) - (to consider and advise its legal representatives in pending litigation): Meridian City Council Pre-Council Meeting Agenda -July 1, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andlor hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • June 27, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Tour of New City Hdll Building AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTQR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Cily of Meridian. t July 1, 2008 ITEM NO. 3 • ! June 27, 2008 MERIDIAN CITY COUNCIL MEETING JUIy 1, 2008 APPLICANT ITEM NO. 4 REQUEST Discussion of Concrete Surfacing on Lower Part of New City Hall Building AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT - ` : V ADA COUNIY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become prope-iy of the Ctiy of Meridian. • • ~ • Meridian City Pre-Council Meeting July 1, 2008 A meeting of the Meridian City Council was called to order at 6:30 p.m., Tuesday, July 1, 2008, by President Charlie Rountree. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, Joe Borton, and David Zaremba. Others Present: Bill Nary, Jaycee Holman, and Keith Watts. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Roun#ree X Keith Bird X Mayor Tammy de Weerd Rountree.: I'm going to open the Tuesday, July 1st, Pre-Council meeting with the roll call attendance, please. Item 2: Adoption of the Agenda: Rountree: Next item on the agenda is an item to adopt the agenda. Bird:: Mr. President? Rountree: Mr. Bird.. Rountree: From the published agenda we need to add an Item No. 5, would be an Executive Session as per Idaho State Code 67-2345{1)(f) -- I thought they changed that to an (e) -- to (1)(b) as (f). (f). Okay. With that I move that we approve that revised agenda. Borton: Second.. Rountree: Moved and seconded to approve the agenda with the revision.. All those in favor? It's passed. MOTION CARRIED: ALL AYES. De Weerd.: It's going to be a long night. Rountree: I hope not. Bird: Better not. •• ~• Meridian City Council Pre-Council July 1, 2U08 Page 2 of 13 Item 4: Discussion of Concrete Surfacing on Lower Part of the New City Hall Building:: Rountree: Item 3 is a tour of City Hall. But do we have some stuff you want to present to us first? Or, Gene, do you want to -- okay. What's the Council's pleasure? ~Do you want to get an idea of some of the interior stuff before you go see it? Zaremba: Yes. Watts: President Rountree, Madam Mayor, Council Members, we did have two different partition walls for you to take a look at, just to get an idea of what we might be bidding today -- or bidding for the Q walls in the future. I know we discussed it last time, but we wanted to bring something before you, so you could take a look at it and also we have a couple of color samples for you to take a look at. Rountree: Okay. Let's do that. Thank you. If you'd lead us through that. Moser: Certainly. Thank you. First of all, we had been asked to layout the larger chairs on the side partitions of the City Council chambers, so we will pass that around.. That is a drawing showing the placement. of the seating. We feel that is -- that gives you adequate space based on that size chair, if you would like to proceed with that. De Weerd: Looks good. Moser: Thank you. Bird: Looks good to me. Moser: Secondly, we talked about the fabric covering for that chair. Carrie will pass around -- we talked about black and maybe some other options. This would be a non-PVC vinyl, rather than leather, for cost factors and durability. De Weerd,: PVC? Moser: Non-PVC. So, there is no PVC. The old vinyls would have a PVC off gas. This is a newer polyurethane product tha#'s available. Bird:: Is the durability pretty goad? Moser: Yes, it is? Watts: Madam Mayor and Council -- oh, excuse me. Madam Mayor and Council Members, there was about a 350 to 400 dollar difference between that and leather and that's why we went with that. ~• ~• Meridian City Council Pre-Councl July 1, 2008 Page 3 of 13 Bird: As long as the durability is there I have no problem, but I love that color. De Weerd:: So, it will be mocha. Brown. And brown goes with all of the stuff? Okay. Moser: As Keith mentioned, we also have the sample panels for you to take a look at. This is a sample of the style of panel that we will be bidding with approximately three to four different products. Basically this gives you an idea of the tack-able fabric panel insert. It will not necessarily be this color, but this is just a sample that we had. And Carrie is going to show you what approximately 66 inches looks like for that panel. So, these are a little bit shorter than what we would actually be using in the majority of the spaces. Zaremba: The fabric panel absorbs some sounds? Moser: They do. They do. They provide acoustical value, as well as adding a pane of class versus just having the opened, as we discussed -- as we discussed last time. The 42 inch -what we have for you in your handout shows a vision panel that we would -- typical of what you would tend to see in these open office workstations where you have a 42 inch high fabric covered panel with a clear glazing above it for view and daylight. And., again, this is -- this is to enhance the user satisfaction within that cubicle, so we are providing the acoustical and the privacy that they have requested, while at the same trying to meet our LEED points for daylight and view. Wafts: Madam Mayor and Council Members, I still want to bring up the fact that the windows are just above desk height, roughly. So, we still have the privacy being where you're going to be seeing people sitting around you and I know Anna Canning had issues with that as -- as we discussed last week. I thought we had direction from you to do just the above 12 inches of glass on the top of the partition walls. Bird: I don't Rountree: I don't remember that, Keith. Watts: Okay. Rountree: I don't know that we gave any specificity in terms of -- of that, but, one, what the directors needed to do their job and, two, what we needed to accomplish the LEEDS point. Moser: Yeah. In fact, we have got -- we were working out our calculation last time we talked, so we did bring our diagrams for the different areas for the LEED points. Simmons: Madam Mayor, Members of the Council, Steve Simmons, LCA Architects. What this is is a ray diagram and there is two points that we are going to try to actively pursue. We hadn't originally in the update that we have been giving, you know, on a monthly basis with Petra, we were not trying to .pursue, actively, anyway, the day- ~• .. Meridian City Council Pre-Council July 1, 2008 Page 4 of 1'3 lighting and the view corridor -- the view areas, but they are points that are certainly obtainable and,, as you know, we need all the point opportunities that we can. So, what this is illustrating -- and the blue rays are -and you can see the red diagrams as well. Those cubicles, if they are full height virtually, there is no -- nothing you can see out of those. So, we have lost the view opportunities. So, there is two different points, day- lighting, which we feel pretty comfortable we can obtain, because you need 75 percent of the occupied stations to have daylight, natural daylight attributes. But the challenge is the view and if we put in those solid partitions, number one, we have lost that view. Twelve inches down from 66 inches allows day-lighting in, but there is no view opportunities. So, literally, you would have to have windows like that starting above desk height at 42, roughly, to allow when a person would be sitting that you have that range to be able to at least look out and have contact with an outside window, of course. In the photographs that you have there. Bird: You have a 24 inch panel, then. Simmons: Yes, sir. And there is no guarantee, but we'd like to be able to offer, then, and try to obtain that, just so there is another issue of esthetics. Part of the overall feel that we are all trying to achieve from the get go of this facility is LEED day-lighting, all those sorts of healthy environments, so having the glass and have sort of a lighting opportunity for this open area was essential to achieving that, so I personally feel that if we -- if we put up solid partitions full height we have shot that down and we at least eliminated the opportunity to try to get the view point. Day-lighting, yes, but view would be gone. The only other challenge we have with the view is the Council chambers itself. City Council chambers you see is in gray. Right now we are going to have to probably argue that point and go to the council -- the Green Building Council, because they somewhat interpret that space as a -- somewhat used like a conference room, which, in reality you don't use this room like a conference room and we envision this to be more secure in the new facility, so people wouldn't have the ability to just walk in and have an impromptu conference in that room. So, we would challenge that point under the view -- the view point, if you will. Right now that 3,000 feet or whatever it is plus, shoots down the opportunity to even get the view point, but we are going to challenge that and we feel pretty strongly that we can at least make a pretty good case for that, because that is not -- it's a fairly unique space. This space is not something that's utilized by employees every day, seven, eight hours a day. It's specific reasons. And the reason is because there is no windows in it and there is a reason there is no windows, so when we have projection systems and things that we have. They tend to look at it, well, you can put blinds, you can do other things. Well, you can't really do that that well in a room of that size. So, there is a reason for that. But what they are proposing, what everybody has been looking at is a mixture of glass and partitions, solid panels like you have in front of you, to at least allow us the opportunity to try to pursue that point, so -- De Weerd: Mr. President? Rountree: Madam Mayor. • Meridian City Council Pre-Council July 1, 2f)08 Page 5 of 13 • De Weerd: I guess, Steve, my question would be do they have to have it -that view corridor sitting down or -- it is where they are sitting at their desk? Moser: Point is -- De Weerd: Because I believe Director Canning's issue was as her staff is trying to focus on development applications and that the sort of thing, the distraction of movement and all of that is what she's concerned about and disrupting.-- Simmons: Part of that I would counter, Mayor, Members of the Council, is also that particular -- I'll take the other side of the truck. That particular area has more enclosed offices than any other office space. In a different programming standpoint, because I understood and I agreed with -with her at the onset, they have -- this source of many of them kind of do -- need that kind of enclosed space to do what they need to do and they are on the phones a lot and we understand that. In fact, a lot of those enclosed offices are on the perimeter as it says and whether these are the same way, I can't answer that, she can. But we still feel we can provide some privacy, but, you know, it goes counter to what the vision of the building was going to be by putting solid partitions up all over. At least it eliminates the opportunity. It's your choice. Moser: I# I may pass this around, I have done an isometric here of a revised cubicle showing high glass and., then, the low glass at the comers and so you actually have a concentration work zone within your own space, so you have got an area that does have windows that you can scoot your chair- over to achieve daylight, bu# also at the same time you do need that heads down time where nobody's bothering you and if it turns out that we cannot achieve that view point that we want, we have the option for ribbed glass that's the same cost as the clear class for privacy issues, if we don't -- if we can't get the view. And I'll pass this around-. Zaremba: Mr. President? Rountree: Dave. Zaremba: One of the o#her issues, besides the distraction of the windows, was that Planning and Zoning as a group need to hang large things on their wall, like -like the map that's leaning against our wall over there -- in order to work with the people that are in there doing stuff. Do we lose points if they use stickers and put things on the glass? Simmons: How you use the space is up to you. Zaremba: Okay. Simmons: The diagrams and the calculations don't take that into account, they do the square footage of glass and area (unintelligible). Zaremba: Because they need wall space and --okay. •~ ~• .Meridian City Council Pre-Councl July 1, 2008 Page 6 of 13 Borton: Mr. President? Rountree: We are not setting ourselves up for asituation -- it sounded like you go with clear glass and if it doesn't work you go with this -- I mean it doesn't make sense to divide two different versions and -- did I misunderstand you? Moser: No. We need to finish our calculations for the view points. He mentioned the City Council room. If we can get that -- argue for that point, if they will give us that point, we will do clear glass and if they don't -- so, you're not going to be buying two. It will be either/or. Simmons: I guess -- I guess what it would mean, though, is what these diagrams don't show yet is just if you like the overall concept we are talking with the glass in the comers, like in the diagram she just showed you, the isometric she drew, we need to go back and take this diagram and be able to do our rays out of those cubicles. You see right now they are just red. We haven't done it, because we weren't sure if it was a solid partition or you were going to allow us to have some glass in those. If we can agree that. at 42 inches we can put awindow -- and we will mark where these windows go and we will do these things for the diagrams and be able to tell you where to purchase them to get with this -- we have no chance at all to do what we want. You know, so we~would know that here real soon. We just need to be able to work with Elizabeth and. now this -- today we figured out if (unintelligible) windows strategically in those cubicles, so you can have that view corridor. So, there again, at least we can strive for the point and., hopefully, that's one we can get, so -- either way we still have to argue on the Council chambers. That doesn't matter. ff we are going to try to get that. Rountree: Okay. Any other questions? Zaremba: Yeah. Rountree: David. Zaremba: I know you said it a couple times, but I'm still not quite understanding the Council chambers. It's not really desirable to have aview -- Simmons: Absolutely. Zaremba: -- in the Council chambers. I'm not understanding what the point -- Simmons: This USB Building Council sees it black and white. You should have daylight into all meeting spaces where a worker or somebody is going to be and they look at that like a big conference room. Well, in fact, it's not. So, we have to write an argument. We submit for our views and for our day-lighting and submit that room -- Zaremba: A room to be exempt from being counted or something. •~ M* Meridian City Council Pre-Council July 1, 2Q08 Page 7 of 13 Simmons: Now, they can tum it down, but we are going to try to make the argument -- and they allow for that. There is a methodology to do that, but -- so, I guess the point is, Councilman Zaremba, is that we could go with the clear glass, besides what we are asking you, but it's contingent on that room being accepted as well. And they could tum the room down and this is -- but, there again, we feel strongly -- this creates the overall feel regardless, you know. I.t's a much better environment having glass, having people that have connections to the outside environment, which is what the building was striving to do anyway, versus solid partitions up to 66 inches, so -- De Weerd: And the red glass that qualifies for that view Simmons: I.t does not. It does not. So, we will have this put to bed to allow Keith, when he goes out and we put our bid packages together one way or the other, so Borton: Mr. President? Rountree: Jae. Borton: This might have come up last week. Maybe Keith can answer it. Was there some overwhelming favor one way or the other with -- with staff? And not just planning staff, but all users of City Hall in regards to the partition? Rountree: We had meeting with the directors last week after the presentation -- and -Keith can give you a rundown on what's going on -- Watts: Councilman Borton:, Madam Mayor, Council Members, most of the staff would rather naturally have the -- the higher walls with the glass and you also have to realize that our -our general population are not looking at getting a LEED point. That's not in their realm. They are considering what's best for each individual worker. The workers would prefer to have the higher walls. The employees would. So, it's -- the bottom line would be whether the -- if we had to go with the -- with LEED point and we will have to dictate to them we will put the glass in where we are required in order to get that LEED point or we will decide not to get the LEED point and in that case, then, we will instruct LCA #o write the specs in tha# direction. Simmons: And, then, we could use the 12 inch glass on top above that if we wanted to. Watts: Yes. If we choose not to go that -- Simmons: We have high ceilings in there, too, which is nice. Watts: I think what we will need is a decision from Council as whether we want to obtain tha# LEED point, to go for that LEED point. Rountree: Thanks, Keith. ~~ ~~ Meridian City Council Pre-Council July 1, 2008 Page 8 of 13 Borton: Mr. President? Rountree: Joe. Borton: Any chance you could do partitions in Council chambers, maybe between Council members? De Weerd: Amen, brother. Rountree: Do you need that direction this evening? Watts: I guess I would ask Steve. Rountree: Do you need it? Watts: We can get the spec written and get it out to bid. Rountree: Okay. Simmons: I.guess what I would ask is just let us figure out the raise -- let's assume we are going to put the glass in and go through the exercise of just seeing what our view opportunities out of these cubicles and -- what's that, a day or two, probably. And, then, come back to you and advise Keith yea or nay. I mean if it doesn't look like we are really going to do it anyway, then, we may as well just take, them off and make everybody happy, I guess. Watts: Madam Mayor and Council Members, I would probably prefer to have that decision made now, so we don't have to come back next week and ask again and we can just move forward. If he's able to get the LEED point and you want to go with it, we will let the specs that way. if they are not obtainable, then, it's anon-issue and we will go with the 12 inch on top, is what I would suggest. I'm just trying to eliminate having to come back to Council again for this decision. gird: Mr. President? Rountree: Mr. Bird. Bird.: My two cents worth is I'd like to see them have the full -- after 42 inches have 24 inches of glass. Alight office is a much pleasant -- more pleasant offce to work in than a dark one. I think that -- I think everybody, once it was set up, would like it. Twelve inches is not much. By the time you get -- you're going up seven foot partitions that way and by the time you get your aluminum surround; you're probably down to at least eight inch of glass is all. So, I would like to state it -- what these are like and this height I know is very -- used quite often throughout the ofi•tce world and has been very successful. That's my two cents. Meridian City Council Pie-Council • Juiy 1, 2UU8 Page 9 of 1'3 Gorton: Mr. President? Rountree: Joe, Borton: I could probably be persuaded either way, but my -- my initial reaction is probably the opposite. The point itself, it sounds like we have a map laid ou# to ge# us points needed without this element. It would be nice, you can't have too many, and it's a nice safety point to try and get the -- you know. But we are talking about the preferences of the work environment of those that are going to be sitting here day to day. We have got these in our oft'ice and they are low and they are not preferred.. But I'm sure there are some great examples, which you could provide where it works best. I'd probably lean to go the other way and have glass on top. Watts: Council Members, I would like to reiterate what Councilman Bird did say, that, you know, you're going to have approximately three or four inches of a frame around that glass, so if we do go with the 24, then, we will end up with 18, 16 inches of glass. I'm guessing. LCA can verify that. A 12 inch is probably going to only give you like an eight or~a nine inch piece of glass. Bird: Yeah. Watts: Which would be --the one thing is the lower glass probably -- I"m not sure -- will that cover the top of a 17 or a 20 inch monitor? I'm not sure if it will even cover the tops of monitors, but LCA can address that as well. Moser: Yes. Yes. We can adjus# -- we can put the glass at a certain -- there are different increments and we can raise it up and make it above 42 if we need to, make the lower panel 54. Although the glazing portion of it, what we would like to try to do is minimize the amount of glazing necessary to get the view point and I think that sample that I passed around., that sheet with the glass on the outer corner is probably our best bet for that. De Weerd: Do you have those samples you want to give back? Borton: Mr. President, I'm not necessarily, you know, stuck in stone on having it higher. And I don't disagree with Councilman Bird. But from my limited experience unintelligible) for now. Moser: I'm passing around, again., that -- the diagram of the partition that shows the glass on the exterior and based on our views, all I really need is a line from where somebody is sitting out to a window and I may be able to accomplish that in a 24 inch wide by 36 inch high piece of glazing. Borton: Mr. President? ~~ ~~ Meridian City Council Pre-Council July 1, 2008 Page 11 of 13 Bird: It looks nice. Rountree: So, did you get what you needed? All right. Moser: Thank you. Yes. Bird: Move it forward. No excuses. Rountree: That's all you needed? Okay. So, before we break for the tour, our friends at Meridian Heights and Kentucky Ridge want to get back together and I've explained to them what the Council's position was and I think they recognize what the position is. They might want the Council to consider a scheduling or a timing of how to implement some kind of an activity out there. My question to you is do you want to hear that in a workshop-type environment, because there could be a lot of stuff thrown around. Or would you want it in a regular meeting? Because I have no idea how long it could go. Borton: Mr. President? I don't know when the last meeting was, but I had met with -- with Mr. Grady and one of their representatives, which is somebody new some time ago, but it was the last meeting that I was aware of and it was effective. It did.n't take that much time, but allowed us to remind them the questions that we needed answered and we hadn't heard anything back. So, I guess my sense would be sort of coming in and having a full Council meeting, is you have one of those again, I would be glad to go -- maybe Mr. Barry will want to come with me to see where they are coming in and fnd out the scope of the request or if they have done anymore work. And, then, report back to Council. Rountree: I could go work through Public Works on that particular item or just schedule them for a workshop piece of August, then, they could come in with Public Works and some of the scenarios they want to present and move forward that way, in the August -- workshop. Is that agreeable? Bird: Fine with me, Charlie. Item 3: Tour of Never City Hall Building: Rountree: Okay. That's all I needed. We will get back to them, tell them that's what we will do for them. One -more time. Thank you. Let's adjourn to the tour after Gene tells us what we are going to do. Bennett: Thank you. Some of us you see all of the time and some of us you don't. So, Sherry and Tom, you see them all the time. Some of the people tha# you don't see all the time, Laura is assistant LEED. She's an architectural student a# Moscow and -- De Weerd: Moscow. Bennett: Moscow. I stand corrected. ~! ~ i• Meridian city council Pre-Council July 1, 2008 Page 12 of 13 Bird: You were correct. Bennett: Matt is a project superintendent. He's pushing the site. And Scott is NEP superintendent, mechanical-electrical. He's in charge of systems start-up on a very #echnical building. Thank my lucky stars for Scott Rainer. So, we are ready to go. Rountree: Okay. Bennett: You won't need hard hats. You won't need anything. There is nobody on site, so -- {Recess.} Zaremba: Okay. We will reconvene the Pre-Council meeting. We have had Item 3, the tour of the City Hall building and while we were there we covered Item 4, discussing of the concrete surfacing. Item 5: Executive Session per Idaho State Code 67-2345(1)0 - (to consider and advise its legal representatives in pending litigation): Zaremba: And now we will move onto Item 5, which it is -for those of you that weren't here earlier, is a item that was added. We moved the Executive Session from the regular meeting into this Pre-Council meeting and if we have amotion -- Bird: Mr. Vice-President? Zaremba: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f). Borton: Second.. Zaremba: We have a motion and a second.. Let's see. That I believe is a roll call vote. Madam Clerk. Roll-Call: Bird, yea; Roun#ree, absent; Zaremba, yea; Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: All right. We are into Executive Session. EXECUTIVE SESSION: Zaremba: Okay. I would entertain a motion to come out of Executive Session. ~~ ~• Meridian City Council Pre-Council , July 1, 2008 Page Y3 of 13 Bird: So moved. Borton: Second. Zaremba: We have a motion and a second.. All in favor say aye. Any opposed? That motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Zaremba: t would entertain a motion to adjourn the Pre-Council meeting. Bird: So moved.. Borton: Second.. Zaremba: We have a motion and a second. All favor in say aye. MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:00 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) TAMMY .DE ERD, MAYOR DATE APPROVED ATTEST: ~ '$yr'~.~ JAYCE L. HOLMANi CI ERK o SLAB, - 9 y ~~ ~,,~ C SOP `.