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HomeMy WebLinkAboutHandout & Sign Up SheetsPage 1 of 1 Tara Green From: Delta James [DJames@sageidaho.com] Sent: Tuesday, June 02, 2009 2:09 PM To: Tara Green Cc: Matthew Ellsworth Subject: handout and sign up sheets for Senior Center CDBG public hearing Follow Up Flag: Follow up Flag Status: Green Attachments: 2ndhrg_handoutMeridian 6-09.doc; 2nd hearing sign up sheets.docx Hi Tara: Attached you`ll find a draft handout for the "Status of Funds" Public Hearing for the Senior Center CDBG project (part of the required grant close out process). This handout needs to be made available for people to pick up at City Hall at least five days before the public hearing. Please check the date and time of the hearing start then make a few copies to have available. This is also what needs to be read into the public record at the hearing start - which I will do since I intend to be there. Also attached find sign-in sheets for the public hearing. Folks who want to testify at the hearing should sign one of these three sheets (these document their position on the matter). Please have these available at the hearing, ask folks to sign, and save for me - I11 need the originals. let me know if you have any questions and thanks for your help! All the best, Delta James Planning Specialist Business and Community Development Sage Community Resources PO Box 902 Donnelly, ID 83615 Mobile: 208.859.7042 Email: djames@sageidaho.com 6/19/2009 IN FAVOR (IN SUPPORT) PUBLIC HEARING Regarding status of funds for the Idaho Community Development Block grant received for Meridian Senior Center improvements. SIGN-UP SHEETS FOR PUBLIC HEARINGS No person shall be permitted to speak before the City Council at a Public Hearing until recognized by the Mayor. All persons speaking shall speak in such a manner as will assure that the recorded testimony or remarks will be accurate and trustworthy. At the commencement of the hearing, the Council shall establish a time limit to be observed by all speakers. When the public Hearing is quasi judicial in nature or one after which the City Council is required by law to make findings of fact, each speaker must swear or affirm that his testimony will be true and correct. Any person refusing to comply with the rules will be prohibited from speaking during the hearing. NAME ADDRESS QUESTIONS OR DISCUSSION (NEUTRAL) PUBLIC HEARING Regarding status of funds for the Idaho Community Development Block grant received for Meridian Senior Center improvements. SIGN-UP SHEETS FOR PUBLIC HEARINGS No person shall be permitted to speak before the City Council at a Public Hearing until recognized by the Mayor. All persons speaking shall speak in such a manner as will assure that the recorded testimony or remarks will be accurate and trustworthy. At the commencement of the hearing, the Council shall establish a time limit to be observed by all speakers. When the public Hearing is quasi judicial in nature or one after which the City Council is required by law to make findings of fact, each speaker must swear or affirm that his testimony will be true and correct. Any person refusing to comply with the rules will be prohibited from speaking during the hearing. NAME ADDRESS IN OPPOSITION (AGAINST) PUBLIC HEARING Regarding status of funds for the Idaho Community Development Block grant received for Meridian Senior Center improvements. SIGN-UP SHEETS FOR PUBLIC HEARINGS No person shall be permitted to speak before the City Council at a Public Hearing until recognized by the Mayor. All persons speaking shall speak in such a manner as will assure that the recorded testimony or remarks will be accurate and trustworthy. At the commencement of the hearing, the Council shall establish a time limit to be observed by all speakers. When the public Hearing is quasi judicial in nature or one after which the City Council is required by law to make findings of fact, each speaker must swear or affirm that his testimony will be true and correct. Any person refusing to comply with the rules will be prohibited from speaking during the hearing. NAME ADDRESS Status of Funds -Public Hearing Idaho Community Development Block Grant City of Meridian Tuesday, June 23, 2009, at 7:00 P.M. HANDOUT The City of Meridian applied for and received an Idaho Community Development Block Grant in the amount of $52,900. These funds are being used to help fund improvements to the Meridian Senior Center. Total project cost to date: $52,900 ICDBG: $ 52,900 ($52,413 spent to date) Local Match: $ 0 Status of Grant Funds: ICDBG funds remaining = $ 487 $460 admin dollars and project closeout activities - $27 unutilized construction funds) Activities Completed to Date: CDBG funds were used to: upgrade the facility front entrance ramp, ramp cover awning structure and front door to allow better access for people with limited mobility; replace the facility's windows with energy-efficient and building code approved windows; replace dining room soundboards with fire-safe and health compliant acoustical paneling; install an air conditioner in the kitchen; pave and restripe the parking lot; install handicapped parking signage; and replace kitchen and serving area counter tops. Activities yet to complete: We anticipate completing all activities funded by CDBG in August, 2009. Changes in the project budget, performance targets, activity schedules, project scope, location, objectives, or beneficiaries: One priority in the grant CDBG application -the replacement of five interior office doors with ADA-compliant doors -was not completed by decision of the Meridian Senior Center Board of Directors. After seeking consultation from a building contractor, the Meridian Senior Center Board teamed that the necessary widening of the interior doorways to accommodate replacement of the existing office doors would require unanticipated and costly additional work (new framing headers, replacement of drywall, painting, etc). Because the budgeted construction funding would not be enough to complete this priority, and because the parking lot's deteriorated condition posed amore-pressing accessibility need, the Board decided that parking lot resurfacing was of a higher priority than the replacement of the interior office doors and a more pressing safety need. A project amendment request detailing the above was submitted and approved by the Idaho Dept. of Commerce. Public Comment: This public hearing is now open for verbal comments. Minutes of this public hearing will be prepared by the City Clerk and submitted as part of the project closeout activities.