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Home My WebLink About2006-12-05 Pre ..~,. ,~ F: _. Ct1Y OF - J_~ 3 G'Y1~1~'Y! ~° IDAHO ,~~ y~, ,~% C ~ Trrensuns V n~ 9 MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, December 5, 2006 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: Shaun Wardle Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Presentation /Discussion of Draft Master Pathway Plan by Alta Planning and Design: (*30 minutes) 4. Discussion / Update of Meridian Heights / Kentucky Ridge Subdivisions Proposed Request for Annexation: 5. Update of New City Hall Building by LCA Architects and Petra: 6. Executive Session per Idaho State Code 67-2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office) & (f) - (to consider and advise its legal representatives in pending litigation): * Approximate allowable time set for agenda item may change depending on the discussion. Please us the designated minutes as a guideline only. Meridian City Council Pre-Council Meeting Agenda -December 5, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Lease c~s4- ~- ~i~~ c., N~c>eJ ~a~ ~`. CITY OF R~ .Jt~+~ i~- - ~ IDAHO ti,~. C}, M'~k /'~ 7?+ensuae V;wEY g 1803 MAYOR Tammy de Weerd NOTICE OF PRE-COUNCIL MEETIN(a CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton IIAERIDIAN CITY COUNCIL Charles M. Rountree Shaun Wardle NOTICE IS HEREBY GIVEN #hat the City Council of the City of CITY DEPARTMENTS City Attorney/HR Meridian will hold aPre-Council Meeting at City Council Chambers, 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Fax 884-8723 December 5, 2006 at 5:30 P.M. The Meridian City Council Tueselay Fire , 540 E. Franklin Road 888-1234 /fax 895-0390 will be discussing the following agenda items: Parks & Recreation 11 W. Bower Street 888-3579 /fax 898-5501 ~ Presentation /Discussion of Draff Master Pathway Plan by Planning Alta Planning & Design 660 E. Watertower Lane suite 202 ~ Discussion /Update of Meridian Heights /Kentucky Ridge 884-5533 /fax 888-6854 Subdivisions Proposed Request for Annexation Police 1401 E. Watertower Lane ~ Update of Mew City Hall Building by LCA Architects and 888-6678/fax 846-7366 Petra Public Works 660 E. Watertower Lane ~ Executive Session per Idaho State Code 67-2345(9)(a)&(~ Suite 200 898-5500 /fax 898-9551 : •_' - Buildin g 660 E. Watertower Lane ~taa,,•r`~sor;'i+~~,. The public is welcome to attend the meeting. d°~'~ ~ ~E ~f;~b~~~~g'',. e0. ~ r° Suite 150 a 3 ~, ° ~~'°® ~° ~°'t~~ ~ `° ~.> °/ i 887-2211 /fax 887-1297 ~ ~~ DATED this 1st day of December, 2006 ~ ~ ~ - - - Wastewater ® _ a ~ ~~~ 3401 N. Ten Mile Road ~ 888-2191 /fax 884-0744 ' WILLIAM G. BERG, r- CLERIC - Water , °°.° ~ T t~'t • ,~®~ ' 2235 N.W. 8th Street °~ ~,®~ J 888-5242 /fax 884-1159 ,``,'~ ~~~~~~$ !/1ltl,rl 9961V~`~ Meridian City Pre-Council Meeting Agenda -December 5, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommoda4on for disabilities related to documents and/or hearings, please contact the City Cierks Office at 888-4433 at least 48 hours prior to the public meeting. CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK -FAX 888-4218 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-81 ]9 Printed omrecycled paper l~ LJ -`~ -«~ , ~ ~~~ .. CI'T'Y OF bn ; . " 1 ~1 = ® ~ 1 17 ~Y G ~I ~ IDAHO j ti, r ~~ (~l /,~'i ~~~"' 1'Itk~:,\tit'~Ftt V:W~:Y SINCE 1993 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree Shaun Wardle CITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579 /fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678 /fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500 /fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 /fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N.W. 8th Street 888-5242/fax 884-1159 MERIDIAN CITY COUNCIL NOTICE OF PRE-COUNCIL MEETING NOTICE IS HEREBY GIVEN #hat the City Council of the City of Meridian will hold aPre-Council Meeting at City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, December 5, 2006 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Presentation /Discussion of Draft Master Pathway Plan by Alta Planning & Design Discussion /Update of Meridian Heights /Kentucky Ridge Subdivisions Proposed Request for Annexation ^~ Update of New City HaJ! Building by LCA Architects and Petra Executive Session per Idaho State Code 67-2345(9)(a)&(t~ The public is welcome to attend the meeting. DATED this 1st day of December, l~ WILLIAM G. BERG, ' im~,ia~llarrlrl1~. 4®e ~ 1? ~~ 4~ ;, w~ ~ _~ ~_ s ~ <~o Meridian City Pre-Council Meeting Agenda - D~:ember 5, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andJor hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY FALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK -FAX 888-4218 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8119 Printed on recycled paper • • Meridian City Pre-Council Meeting December 5.2006 The Meridian City Pre-Council meeting was called to order at 5:30 P.M. on Tuesday, December 5, 2006 by President Councilman Shaun Wardle. Members Present: Mayor Tammy de Weerd, Keith Bird (arrived at 5:39), Shaun Wardle, Charlie Rountree and Joe Borton. Staff Present: Ted Baird, Doug Strong, Brad Watson, Len Grady, Anna Canning, Pete Friedman, Bruce Freckleton, Bill Musser and Will Berg. Item 1. Roll-call Attendance: Roll call. X Shaun Wardle X Charlie Rountree X X Joe Borton O Keith Bird Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Rountree: Mr. President I move that we adopt the Pre-Council agenda as proposed. Borton: Second. Wardle: It has been moved and seconded to adopt the agenda. All in favor. THREE AYES. ONE ABSENT. MOTION CARRIED. Item 3. Presentation /Discussion of Draft Master Pathway Plan by Alta Planning and Design: Wardle: Our Parks Director, Doug Strong will introduce this item. Welcome Doug. Strong: Thank you Mr. President, Madame Mayor and Members of the Council. It is my pleasure to introduce two representatives from our consultant group, Alta Planning and Design tonight that are here to present to you a first look at the - it is still a draft document for our update to our master pathway plan, but it will give you an idea of how it came together and they have done a great job in a relatively short period of time in bringing a lot of detail to this pathway plan. So, it is a first opportunity to look at that. We have with us tonight Mr. George Hudson at the table who will be running the keyboard for the presentation and presenting to you is Mike Tressiter from Alta Planning & Design. • Wardle: Thank you, Doug. Welcome Mike. Tressiter: Thank you. Thank you Doug and thank you Council for allowing us this opportunity. As Doug mentioned this is still a draft plan and tonight will just be a brief overview of the plan organization and the major components of this plan. So, in the process this involved actually extensive field work. We walked out and walked pretty much all of the existing and proposed pathway alignments with a GPS device, which resulted in a pretty huge photo library of these alignments. One of our goals was to look at and say the pathway should be here, rather than the more general plan from 2003 (inaudible) corridors identified but left the exact location of the pathway up in the air. So, that is one of our major goals. We also had public process. We held two public open houses. The first involved the presentation and then we broke down into smaller groups and the second open house we had several tables looking at different components of the plan with small group discussion. We also had four meetings with the Technical Advisory Committee for the pathways group and they are a subcommittee of the Parks Technical Advisory Committee. We also held meetings with ACRD, representatives of ITD as well as Nampa Meridian Irrigation District. Wardle: Mike before you go forward, could you give us the makeup of that Technical Advisory Committee? Tressiter: The entire makeup? I think it would be - I don't have an entire list here in front of me. Wardle: Doug who was represented there? Strong: The Technical Advisory Committee is made of - it is a subcommittee of our Park and Recreation Commission as well as members from Police, Fire - we had representatives from Planning who became a community member -- at one point, Steve Siddoway was on the Committee so he transitioned his role a little bit. I think that is everyone. Tressiter: Thank you, Doug. (Inaudible) is organized. There is an introduction, an overview of the importance of pathways, how they fit into Meridian -looking at existing conditions, then design guidelines which led into our recommended pathway network and then we talked about management and maintenance and safety guidelines for the operation of the pathway system. So, this did not occur in a vacuum. We are building on previous planning efforts and just listed some of the documents that we looked at, that we built upon and then identified pathways in this area and also bicycle, pedestrian planning that occurred in this area - Regional (inaudible) Rivers, the Ada County (inaudible) transition plan, local building on the Parks Comprehensive Plan, the Comprehensive Plan itself, the Transportation Management Plan and also the South Meridian Study Plan. We also looked at the adjacent communities. Boise had the most comprehensive • Parks and Recreation plan. We also looked at Kuna, Eagle, and Nampa trying to see where those connections could be made as far as a regional pathway system went. The goals of this plan, they are listed up there on the board. Primarily, looking at recreational opportunities for pathways. We are also not discounting utilitarian need, but this is primarily a recreational plan. We also want to enhance pathway development, provide access for all types of users and provide those community linkages, provide amenities, make sure that we maintain and provide maintenance and emergency access along the pathway system and to make sure that we can identify future pathway corridors that we would like to preserve. So, as I mentioned the types of trips and we are looking at primarily recreational trips, although we are not discounting at all and identifying where possible more utilitarian needs as far as commuting by bike, shopping, trips of those nature. We identified nearly 12 miles completed pathway within the existing system here in Meridian. Partially completed pathways include the Bud Porter Memorial Pathway, which is along Five Mile Creek, portions of what we are calling the Meridian loop and then also portions of the pathway along Ridenbaugh Canal. So, we identified some general opportunities and strengths that would affect the pathway development. Meridian is the fastest growing city and the fastest growing county here in the State of Idaho. So, population growth -trying to serve the needs of just the growing population and that population is growing in demographic areas, under 17 over 65 where those types of users may not have such a wide range of transportation options and could really use a comprehensive pathway system for both recreation and transportation. Development - as developments occurred here in Meridian, especially residential development. The development communities worked very well with planning to actually implement those pathways found in the 2003 plan and that is something that we want to build upon in this plan and then the history and just building upon the agricultural and commercial history of Meridian in the Treasure Valley and incorporating some of those elements into the pathway plan and into the pathway elements. So, some of the specific opportunities and constraints of pathway development, there are primarily two types of pathways found within the City of Meridian. The first picture is of the Bud Porter Pathway and that is a separated pathway in its own right-of-way in its own corridor, separated from the roadway itself. Then in the second picture is a residential pathway found in many of the new developments where the pathway parallels the road, usually it is a wider sidewalk on one side with a nice six to eight foot buffer from the roadway. Desirable destinations -making sure that people can reach those destinations that they are trying to get to. The wonderful park system here in Meridian, schools, downtown. Pathway fragmentation -this is one of the biggest constraints here currently in the pathway system. This picture is from a development pathway that was actually along a canal and developers seem to know exactly where their project ends and so what we are trying to do is find those areas where we can connect up and extend those contiguous lengths of pathway here in Meridian. Environmental conditions -building on and enhancing the environmental conditions of the existing waterways, preserving those waterways with native vegetation, getting out garbage debris, riff-raff and things of that nature and then utilizing those accessible corridors -the canal and waterway system is such a great amenity and being able to capitalize upon that and use it as is the rail corridor that goes right through town, east west -that is a wonderful regional amenity that we would like to build upon and then signage pathway orientation. This is really the only -one of the few pathway signs out there and this is more dedicated as a memorial identifying this is a Bud Porter Pathway, but making sure there is consistent signage throughout the system and making sure people know that they are using the Meridian pathway system when they are on it. Many of those developer pathways, even though they are different in sort of the style and materials used, people may not know that they are using the Meridian pathway system and so we want to make sure that there is consistent signage throughout so people know that they are using a wonderful amenity when they are on it. Then finally, safety is always an issue and when you are utilizing canal corridors, pathway roadway crossings is going to be an issue. So, we really wanted to address that and talk about getting people safely across roadways, looking at routing to existing intersections, but where that may not be possible, establishing safe mid-block crossing or other types of crossings so that users will be safe and use those crossings. So, the third chapter is all about design guidelines. We have identified three major types of pathway designs. There is the canal pathways and within that there are designs along canals and laterals and this came out of our discussion with Nampa Meridian and along canals and laterals, they would really like to see the establishment of the maintenance road, plus a pathway that is separated from the maintenance road. As you can see in the top illustration, that would be by fence or in the bottom illustration on maintenance road on one side of the canal or lateral and pathway on the other side. The other waterways -drainages and ditches they were more amenable to having just a pathway, sharing that with maintenance road as they are less concerned with having to get there and do maintenance. Another type is a residential pathway as you saw in that earlier photo, primarily it is a wider sidewalk on one side, separated by a minimum of six feet, I think that is still up for discussion -six to eight feet from the roadway and that is designed for bicyclists, pedestrians and other types of non-motorized use. What we started calling the Boise Valley Rail With Trail -this illustration illustrates the pathway in the corridor with just the active rail. There is generally about a 200 foot easement right-of-way along this corridor, so there is plenty of space for both of these activities and then the next slide shows actually three uses within this corridor, the pathway, a high speed transit corridor, which COMPASS and others are looking into currently as well as the active rail line and there is still plenty of right-of--way for all three uses to coexist within this corridor. Then in some cases, where it is not possible to (inaudible) directly along a canal or waterway, we have identified urban pathways where we are utilizing neighborhood streets, low volume streets and in the case of a neighborhood or low volume street, bicyclists would be directed to use the roadway (inaudible) comfortable there. These are speeds and traffic volumes that would be comfortable for bicyclists on the road and then pedestrians on the adjacent sidewalk. Then on occasion there are locations where we may have to route users to a collector or arterial street and there we would recommend striping a bike lane, this obviously falls into -would require working with Ada County Highway District for those types of roads and then -but striping a bike lane and then having pedestrians on the sidewalk adjacent. We also look at conditional designs within this chapter. We provide some additional signage striping guidelines and recommendations and we provide - we look at additional amenities like trash cans, benches, ballards and provide designs for those, so if developers come to the city and say well what should this ballard look like or what should this bench look like? The Parks and Recreation Department will have that available to say this is what you need to install. We also address universal access -designing for universal access and ADA accessibility to make sure that the pathway system is available to all users and to all residents of Meridian. As I mentioned, pathway roadway crossings deal with safety and is an important issue and so we take a good look at that and we identified four types of crossings. So type one marked or un-signalized crossing or type one plus, which would be a marked or enhanced using (inaudible) in payment flashers or the signal box above the roadway -- this is an example. Type two, routing users to existing intersections. This is something that we have looked at, especially where canals come out of near major intersections, trying to find a way to route pathway users to that existing intersection, rather than crossing the block, where mid-block crossings might be needed. Type three would be signalized or controlled. This is a mid-block crossing on the Spring Water Corridor in Portland, OR and they installed the signals, which are activated by a ped signal for the pathway users. Then the final type would be over crossing, primarily looking at dedicated separated crossings of I-84 for pathway users, since that is a major barrier within the city. This chart here looks at perhaps a brief glance at some of these (inaudible) crossing recommendations and this is the plan that will come before you, separated by vehicle volumes and traffic speeds. So, what we produce is our draft pathway map. As you can see all of the dotted lines are proposed pathways, so all of these dotted lines here are proposed pathways, primarily along canals. These solid lines -- this is the Bud Porter Pathway are existing segments of pathway within the City of Meridian going from Kiwanis Park and then east toward Boise. So, as I mentioned there are primarily two types of pathways within the city and so there is really sort of two different development processes and implementation processes. The first one where the city secures funding and constructs the pathway, such as the Bud Porter Pathway and the second one which has been the primary driver for the pathway system recently here in Meridian. The developer as they are doing primarily residential development builds their portion of the pathway that connects through the development basically following the on the map from the 2003 pathway plan. What we identified were three classes of projects and we looked at those projects that fall under the City of Meridian responsibility, looking at gap closures, primarily in the built out areas of the city trying to connect existing portions of existing pathways and the developer pathways in those areas of the city where development has not yet occurred as the city grows and as residential development continues, then the developer will put in the pathway as they are building. We also identified major works, which • involves the rail with trail and then I-84 over crossings. I will discuss all of these a little more. So, the City of Meridian and what we identified were those gap closures and we applied a selection criteria that is listed there to each segment of pathway, they would still fall under -that we felt was the primary responsibility of the City of Meridian and what we ended up with was a table of tier one, tier two and tier three projects. Tier one being your short term, you know, in the next five or six years. Tier two being in the next five to ten years and then tier three being more long term projects. Developer pathways are listed there on the right. We did not rank these at all. We just looked at them and said these are in areas that are not yet built out. As the city grows then these pathways will get built. So, we did not -how the city grows is not something that we can see and as I mentioned the major works, the Boise Valley Rail With Trail be a major regional connection, you know connecting from Nampa, Caldwell through to Boise. So, that would be a regional effort required. It will be eligible for federal funding. Same with the I- 84 over crossing, it will be multi jurisdictional, working with ITD, working with ACRD to identify those appropriate locations. Also in the recommended pathway network we have pathway descriptions of each individual pathway that we identified. This is based on extensive fieldwork that I had described earlier and provides detailed descriptions of the location of existing pathways and the recommendations for proposed pathways. So, this is just one example slide of the pathway description sheets. You have the pathway identified and shows you which side of the canal or roadway that the pathway is recommended to be on and there is a table that goes with it. It says it goes - it will go from to, so say from Linder to Meridian a description of that pathway, any crossings in that section, the length of that segment and then whether that segment is proposed or built. So there is nineteen sheets of these describing each individual pathway with all that detail. So, the estimated long term costs for the gap closures, we estimated it at about $18 million as the City of Meridian and this does not include those developer pathways that we mentioned. It will occur as development occurs and then does not include the major works, as I mentioned the Boise Valley Rail With Trail and the I-84 crossing, which will require working with multi jurisdictions and the case of the Rail With Trail securing federal funding. Finally, the last chapter looks at management, maintenance and safety issues. So, we looked at roles and responsibilities for pathway management. Parks and Recreations' staff looking at implementation, looking at management of the system, making sure it is safe and secure for users -- for the Technical Advisory Committee and basically maintaining the current direction, providing direction, helping identify priorities, helping identifying funding opportunities and then property management -working with ACHD to identify crossings, identify appropriate types of crossings, dealing with encroachments from private property into easements that might have been acquired and then establishing and maintaining pathway regulations. These help promote safety and enhance the enjoyment of the pathway system. So, the maintenance guidelines that we have provided look at maintaining the paved service, vegetation and pest management, dealing with litter and illegal dumping, signage as I mentioned and maintaining consistent signage, making sure that it is updated and not vandalized. Then pathway access points and making sure that there is again signage at those locations as well and safety -providing good access to the pathway system, making sure there are eyes on the pathway from adjacent neighborhoods, maintaining that high level of maintenance by making sure the pathways are swept, not crumbling, programmed events, community projects, adopt a pathway program and these are described in detail in the plan and I will talk about how it enhances the safety of the pathway system. Are there any questions? I know that was just a brief overview, but I appreciate the time. Wardle: Thank you, Mike. I assume a draft of this document is (inaudible) before Council review? Strong: Mr. President, Madame Mayor, Council we do have the first draft of this plan. We have reviewed it as recently as today for some additional edits and once I think those edits are complete then I suspect it is ready to go out for some wider review at that point. So, we thought it was important to get at least an overview of what will be detailed in the plan in front of you today, so that you can anticipate that when it comes your way. It is 160 some pages I think of a plan. So, it is very extensive and very detailed. We didn't discuss a timeframe for the edits that we talked about today and getting them back. I don't know if you want to venture a guess for that, since I put you on the spot right now. Tressiter: George? Hudson: Well, the edits that we went over today will not take very long. I would say this time next week we will have the majority ready to roll. I think it is more of my personal edits that you could take along with yours. Tressiter: And we are pressing up on the holidays. Strong: Maybe just to add to that -this draft came to me initially electronically so that's probably how it will be sent out to you is an electronic version because it is a lot to print. You can choose to print it or read it electronically or however you want. I would think that that would be the easiest way to distribute this initial draft. Wardle: Thank you, Doug. I would certainly prefer it electronically. Mr. Rountree? Rountree: Mr. President. You indicated that you had GPS'd all of these current and proposed pathways. Was that done in such a way as it can be compatible with our GIS database? Tressiter: Yeah and actually the lines on the map are from -the system we used had a GPS attached to a palm pilot and it actually provides us into a mode that we can just put it right into the GIS. So, the pathways up on the one map that showed the entire pathway system, those are the GPS coordinates dropped right into the GIS. Rountree: And another question. Actually it is a comment and I don't know if the Boise Valley Rail With Trail is a monacure that has been established, but my preference would be at Treasure Valley. Tressiter: Oh. The last time we were in the room we looked at the - but I don't think a preference had been expressed either way. De Weerd: There is an edit. Mr. Chairman. Wardle: Madame Mayor. De Weerd: I wondered how outside -you mentioned three tiers and so I imagine that gives priority to at least connecting one or more systems. Tressiter: Yes, it does and connectivity was certainly one of those criteria that we looked at in establishing those tiers. It should also be noted that for those of the recommended priorities, this is a living document and can be revisited and maybe priorities change. So, yeah, obviously connectivity and making sure that those larger portions -connecting those up so that you have a nice extensive pathway. De Weerd: And in your tiered system, how did you start prioritizing what would be short and what would be longer term? Tressiter: It is almost natural breaks after and in the appendix it has provided the point system that we used to break those out into tiers and it is basically natural breaks. You can see sort of clumping of different pathways and different segments. De Weerd: Okay and just one last question. The Boise River connection would be an important element to add - Tressiter: -- north to -yeah - De Weerd: -- and how it would connect to that. Tressiter: That is something that has come out and actually that was one of our comment points was stressing those regional connections, you know east to Boise, north to Eagle and the Greenbelt and so that will be something that you will see when the draft comes before you. • De Weerd: Yeah, because I guess in a priority system, I would imagine it would be how to not only look at recreational trails, but how you can use your higher priority ones as alternative transportation type of moving (inaudible--). Tressiter: Yes and that was something with Rail With Trail, I mean, it would be recreational, but it would be a wonderful commuter amenity as well. Borton: Mr. President. Wardle: Mr. Borton. Borton: A couple of questions. The $18 million does that come from the estimated value of the 15 foot right-of--way or is it (inaudible) purchasing larger parcels? Tressiter: It is looking at construction. It is looking at a ten foot wide pathway and then any crossings and then any major other issues if you would need a boardwalk or something of that nature. Then their built in some contingencies, some design and construction management as well. Borton: Okay and I haven't seen the report - I presume or hope somewhere in there a list of the assumptions that are made to go into some of these recommendations or conclusions from the expense of construction. They are included in there? Tressiter: Yeah. Borton: Okay. Good. Thanks. Wardle: Thank you, Mike. Thank you, George, Doug, staff as well as the Committee. This is something that this Council has been asking for a number of years. It will help our community grow and as we have people come in for development applications, we can better lead them in how to connect our community and it certainly sets the priorities for the Department. This looks great. Proceed forward, please and forward that electronic document to the Council, understanding we are still in draft form. I think that would give us an opportunity to review it. Tressiter: Okay. Thank you very much for your time. Wardle: Before we move to Item No. 4, I would like to recognize the attendance of Councilman Bird at roughly 5:40. Welcome, Mr. Bird. Item 4. Discussion /Update of Meridian Heights /Kentucky Ridge Subdivisions Proposed Request for Annexation: Wardle: Legal Counsel or Public Works -who is going to report? Len? Grady: Mr. President, Madame Mayor and Members of the Council, Tim Tyree who is representing the Home Owner's Association for Meridian Heights and Kentucky Ridge has amended his proposal for annexation and is basically here tonight to ask for a re-consideration. Just to remind you, roughly a month ago we went through and had a PowerPoint presentation and I will see if I can bring that up, but I think it is best to turn it over to Tim. Wardle: Thank you, Len. Mr. Tyree. Tyree: Thank you, Mr. President. It wouldn't be an appropriate presentation without handouts, if I may. Baird: Be sure to give your name and address for the record, sir. Tyree: Mr. President, Madame Mayor, Members of the Council. My name is Tim Tyree; I serve as Counsel to the Meridian Heights Water and Sewer Association. You may recall from our last discussion here the issues facing the Association really come down to one of money. We have a situation where we need to resolve our water quality issues. Our water quality has come out of compliance given changes in the federal regulations on the amount of uranium that can be permitted from the new contaminant levels within the water and once sewer has become available to the subdivision, we need to decommission our current sewer lagoon ponds. There are two sewer lagoon ponds out in this subdivision, which would be decommissioned and reclaimed for a future subdivision. My goal here tonight is an outline for the terms of a potential contract. I would like to first start off much like if anyone remembers the grade school days when they had to produce their book reports, skip to the very end, last paragraph, last page of this book, which really focuses on and I wanted to bring this to - an issue as far as the nonbinding nature of what we are talking about here. There are a number, from my understanding, a number of members from the Meridian Heights subdivisions and the important part here is to understand that this is a matter that needs to be presented to the homeowners and will require homeowner approval before I can even move forward -understanding it also requires your approval as well. So, I wanted to make sure that I have made that point clear. The last time that I was here, our major problem was one of water meters. If you recall the Meridian Heights subdivision does not have water meters or water meter setters, which we are estimating a cost anywhere between $300,000 and $500,000 for the completion of that. The Kentucky Ridge subdivision is a much newer subdivision. It is, based on my understanding and I think Len can confirm, it is built to current standards for a modern subdivision, but the Meridian Heights being an older subdivision is not. So, getting that to a point of working with and being able to be accepted by the city is our major point here. What I have come to you today with is a proposal very similar to the one that I had discussed with your Public Works Department and had brought to you previously, but with the ~ i exclusion of dealing with the water meter and setters issue. We are currently working through the IDEA has a loan program that will allow us to borrow the money to install the water meters and meter setters, unfortunately that loan program would not fund until the earliest of June 1St and since we have a water quality issue, we need to get that resolved as early as possible. So, what I am proposing today is to allow the water connection to move forward as quickly as possible and we would continue to deal with the Association handling the billing, which was another issue that we had before you and I found a resolution to that and try to move forward with that. So if I may rather quickly, move through this letter and then I would stand for any questions that you may have. The water and sewer hookup fees at $285 that is your current rate minus the amount that is set forth in your fee for the actual water meter and installation. So, that amount is a fixed price in conformance with your current regulations. The request that I am asking is to start off with a connection to the water at $375 and as you can see from the cost breakdown that you have down there, the water hookup fee is actually $435 as a breakout in component. My challenge that I have is in how I am working on funding this with the Association. So, I would ask for a partial deferral of the water hookup fees until I can hook up to the sewer. The goal for the Association is by selling the land, selling its assets under which are currently the sewer lagoon ponds, when that land sells and I will have a contract to put all of this together. So, I will have a contractual right to -when that land then sells, I can then hook up to the sewer and pay the remainder of your fees. So, my challenges here are coming up with the proper timing and I am off a bit on that. The water and sewer connection would be a two point water and sewer connection, it would be a main point sewer connection. The details of this in trying to keep with the brief discussion here would be worked out with your Planning Department so that we would work through those details. It would be a two point connection -one off to the Meridian Heights, the second off to the Kentucky Ridge and that would be two water meters set at that location. The rates would be standard rates. Sewer would bill at the flat rate based on winter water usage. The system ownership -this is the point in the change which I am asking for -the system ownership, the ownership of the lines is what I am talking about here, the water and sewer lines. I am not talking about the sewer lagoon ponds or any of the wells, none of those liabilities. The water and sewer lines would be conveyed to the city and that would include half the lines past the point of connection where those water meters are. Billing would be done by the Association. It would be our hope that at some point and time, once we get the water meters set over and the water meter setters done and then we would turn the entire billing over to the city, but that would obviously be resolved once everyone had a water meter involved, so we would not be dealing with that issue that we were discussing last time. The water rights is how I am funding the initial cost for the water system hookup as Len presented last time and as I think can be confirmed by Ed Squires, our water rights given their age, does have a value to the city and that has been (inaudible) at $375 and my understanding is that Ed Squires will be providing you with some backup information to support that amount. The sewer lagoon water is a function that we have been discussing with Len and as far as trying to get that water out of the sewer lagoon ponds. It helps us to try and balance this out -with the water connection we would then have the ability to be annexed into the city. It is obviously a point of contention in part with some of our homeowners, but we feel that if we can put an entire package together that the wisdom of this, certainly works out for the best as far as the homeowners and in all honesty homeowners would have the opportunity to discuss that and approve that and ultimately would be a part of that. But, the annexation would be consented too based on that water connection. So, apologize for rushing through that, but if you have any questions I would be happy to answer any you may have. My hope here today is that with some discussion, direction from you we can take this brief outline through your Planning Department and through Legal Counsel and formalize an agreement for your final approval, as well as a final approval from our constituents as well. Wardle: Thank you, Tim. Council? Bird: Mr. President. Wardle: Mr. Bird. Bird: I don't have a question for Tim, but I do for Brad or Len. What are your thoughts on this? You are the one that has to deal with it. Grady: Well, I think a couple of points that are worth mentioning, Meridian Heights water and sewer lines are what I would call substandard. We would be taking over probably what would - well, I would phrase it as a liability. Kentucky Ridge water and sewer, I believe was put into current standards. We did view a partial set of tapes that they had -the sewer lines camera in there. There is a significant amount of inflow into those and that type of stuff. That kind of concerns me. The other issue is I believe they are still asking to waive the well development fees of $285,000. Is that correct? Tyree: The well development fee was something that was discussed last time and we haven't discussed it since then or excuse me, Mr. President, Members of the Council, I didn't know the well development fee is a part of the - is an expense that we are expected to cover. It was something new. I assumed it was something that picked up from everyone, otherwise I need to go back to the drawing board because I thought as far as fees were concerned the water and sewer hookup fee was the fee. Grady: Okay, we probably didn't make ourselves clear. Actually Brad picked it up at a meeting, I don't know a month or so prior to the Council that you guys don't have a PI system and normally we charge $1,000 per lot to cover future well development because we are going to be basically sprinkling lawns, I guess is the best way of describing it. Tyree: Okay. There are a few lots that would be available to have the pressurized irrigation system, so it would minimize that amount a bit, but I see your point. Then yes at this time I would be asking for a waiver of the well development fee and I struggle at that point. I don't know how I would necessarily fund that. That is going to come out of - to my knowledge that is not something that could be funded under the DEQ's program. So, I would just have to deal with it. So, at this time, yes, we are asking for a waiver of the well development fee. Borton: Mr. President. Wardle: Mr. Borton. Borton: In a much broader context and my concern about the situation is you haven't had the opportunity to talk with the homeowners and make sure they are all on board in all the specific terms and I know annexation is one of the tops of list of the stickiest issues, so it seems at least in my mind well premature to have any discussion about what we like or don't like if we don't know what your clients like. My suggestion would be that once you and your clients know the specific terms that you are willing to agree to and only then does it come before Council and again afterwards work through the staff and then our Legal Department for us to consider because we are sort of bidding against ourselves to a certain extent if the size of these waiver requests are very large, in light of the additional concerns. Grady: Just some clarification. He has now come up with the $300,000 for the meter setters, so he is about halfway there. This was the cost breakdown that presented last time and now he is saying the meter setters, he can cover that. So, the $650,000, he has met roughly half that so he is now asking around $300,000 worth of fees to be waived. Borton: Mr. President. Wardle: Mr. Borton. Borton: Is the meter setter -- my understanding that's a grant request that might be fulfilled at a future date? But it is not a sure thing, right? Tyree: Mr. President, Councilman Borton, yes that is correct. It is something that we are working on, is not something that we are guaranteed at this time. Under the current program, we could conceivably continue to move forward that the water is being billed at its current usage rate at current rates. There will be a motivation from the homeowners to continue to push forward for funding mechanism because as our process would work forward each homeowner would be billed one (inaudible) of the total water bill, so there will be -- actually it would be split out per subdivision, but essentially you get my point. So, it would be a motivation for those to continue to find some source to upgrade the Meridian Heights systems to get into the water meters and the water meter setters and to address your first concern as far as the timing of this issue, I do stand before you with the support of the Board for the Meridian Heights Water and Sewer Association and we do feel that this is something that is in the best interest of the homeowners and so we are ready to move forward with taking this to our homeowners. We have had public meetings with the homeowners to express these concerns and because we are working on a process to try and get - we are a nonprofit organization and we would be selling essentially or substantially all of our assets, which under the Idaho Code would require all homeowners to agree to this. We wanted to know before going to the homeowners that we had a general outline and a contract that I can get to the - that I essentially come to both sides. I have been working with legal counsel and with your Planning Department to try and put something together that we think will work from both your Board and my Board as well. The other component is once I have approval from my homeowners based on the Idaho law and my meeting notices I must have a contract that is what would be approved - (tape turned over) Tyree: -- something that I have to go back to the Board and I don't mean to make this more difficult or to pressure you. I hope you understand that. My point is that I think that if we get to a rough outline of where we think we both can come to an agreement then it is time to move forward with both of our details here. The other component of this is just time is of the essence given the water quality issues. Wardle: Mr. Bird. Bird: Mr. Tyree I for one -unless you have - I know with your Association it is majority, but if you don't have 100 percent sign on of all the homeowners, I am not for it. One hundred percent, not one contesting it. Tyree: Mr. President, Members of the Council I am sure you can appreciate that I am not going to get 285 people to agree to a process. I will certainly give it my best and we certainly believe that this is the best interest of everybody concerned, but I don't think I can give you that standard. Bird: That is where I am coming from, but the things that will tear up a community more is this of what some perceive as forced annexation. This Council never has or this city never has, nor will I ever vote for forced annexation. So, this has got to be taken care of like a couple like Vienna Woods and some of those out there. They have all got to sign onto this, in my book. Tyree: If I may, Mr. President, Councilman Bird the component that I have is that I must get the water quality issues resolved, otherwise DEQ is going to shut off the water, so I must - I understand your concern as far getting everyone to agree, but I must deal with the water quality issue. I must deal with the health and welfare of these individuals. Wardle: Len I have a question regarding the well development fee. You mentioned that there is a pressurized irrigation system. Is there any opportunity to - I understand the water quality is not - it doesn't meet the standard for drinking water, is that correct? Is it available for any type of irrigation use? Is that a possibility? Grady: Mr. President as part of this deal we would be purchasing those water rights, so effectively they would not be available. Wardle: Council? Borton: Mr. President my remarks to you are sort of the same in my concerns. I understand Councilman Bird's concerns and desire to have everyone involved and I would like to see the statistics of what you are talking about. There are three homeowners that are unwilling or is it 57 homeowners unwilling and - I mean, if you tell them that if you aren't willing to participate in this annexation you run the risk of or in fact your water will be shut off and in discussion what their response is - I am not sure what the homeowners argument is in light of the concerns that I know you are stuck trying to address. Tyree: Mr. President, Councilman Borton we don't have much in the streets right now. We don't have people showing up to our meetings with protest signs or even discussions. There are concerns out there. I will say that I am expecting those types of concerns to come up with 285 people in a room; I think you must see it. But, at this point in time, my hope is that if we can put forth a program we believe we can have accepted from the city that those or at least the vast majority of those people will see that this is what needs to happen because otherwise the water is shut off and / or we are simply delaying the problem. Our other solution here, our really only other viable solution to this problem is to drill another well, which has some similar costs; it has some unknowns to it. Most specifically whether we will obviously find quality water and then it also comes with the unknown of will regulations change in the future? So, we believe that there will always be people that say well we should know; we should know what the water quality will be. Well, for some people you are never going to be able to convince the economics of it or whether the unknowns are worthwhile. We are hoping that the vast majority will see that while this may have some upfront costs, in the long term we are guaranteed quality water for the citizens of our subdivision on an ongoing basis. We also have an opportunity now if we can make both of the systems work to get rid of the sewer lagoon ponds. The sewer lagoon ponds right now have a buyer. We don't know that the sewer lagoon ponds will have a buyer in the future and sooner or later we are going to need to decommission those wells, which is a contingent liability in its own right. • • Whether you can get people to understand all of those moving parts is anyone's guess and that is my challenge in getting 285 people to understand the concept of will I find new water? Will I meet future regulations and will I find a buyer in the future for a sewer lagoon pond that will need to be decommissioned and then how am I going to pay? Right now the developer is estimating approximately $600,000 to $800,000 to decommission those ponds and then who is going to pay for that? You just are going to have some people simply say I don't care. I don't want to be annexed; I don't want to be part of the city. There are, I suspect, going to be those holdouts - maybe a solution here if I can offer one is an idea that yes this seems something that we can support but we would like to have further input from the citizens, which I can fully respect. So, maybe we go forward with a meeting that yes, Meridian Heights, this is where we think we can reach an agreement. But, what we would like you to do is sit down and get input from your Association members and come back to us and tell us if this is something that you truly think we can do and at least at this point (inaudible--). We are not at a point where anyone is willing to agree that this is what we are going to do, but at least today we are going to give you directions that say we think we can get this done if you come to us and say your homeowners are behind you and Councilman Bird I certainly will give it my best to get every single member to do that. De Weerd: Mr. Chairman. Wardle: Madame Mayor. De Weerd: You know, I guess to raise the next question of the 800 pound gorilla is that it is not just about water and sewer. It is not just about annexation. It is brining Meridian Heights up to code if it were to come in and how have you been talking to the homeowners about some of what those implications would be and how that would impact them as well because we would ask that they came up to a standard and I don't know if our staff has really done an analysis of what all that would be. I do know that in talking to your landowners or your homeowners that the taxes are different to a certain degree, but it is not significant like it is in other parts of the Valley, which will go unnamed. I appreciate what Councilman Bird says, but I do know that you have a crisis; we unfortunately as well have a Commissioner that lives out there and it is one of the whole reasons that this Council, our staff has been dead set against urban densities outside of a municipal system because we get to inherit this and then we have to deal with it. I guess it keeps attorneys like your self employed, but it really does provide a challenge for everyone and I don't think this is easy for anyone. They are in a predicament. We are contiguous and so we do have a responsibility. We have a responsibility to the overall system and you know regardless of these two particular things, the environmental issues out there (inaudible) does influence the rest of us as well. So, I appreciate what you are doing. I do think there are some larger issues as well that haven't been talked about in this context and I • think you probably are dealing with a pretty aggressive timeframe. How does all that work with some of these unanswered questions? Tyree: Mr. President, Madame Mayor the - we certainly are willing to work with staff to correct those regulatory issues that we have throughout the subdivision to the extent that we have them. I know we talked with Anna to get an assessment of just what is out there that we would need to work on over time and we certainly are willing to address those issues to the extent that we can and yes it is an 800 pound gorilla that has to be looked at and has to be dealt with. This is a problem that has been thrust upon all of us. It has been a problem that has just been waiting to happen and yes it is keeping me employed, but it is also keeping me up at night in trying to figure out how I am going to resolve this with these people and how we ultimately go about that is always a moving target given the challenges that I face from a law standpoint in getting the approvals necessary and trying to get a contract into place. The timing that I have from the environmental -yes, it is an aggressive timeline, but I have got to stay aggressive to it because we have got a health issue out there for our citizens that must be addressed. So, I just keep trying to press forward as best I can. With regard to any of the regulatory issues out there the best that I can say is we are going to try to work with our homeowners to get that and if it means working together as a community to help out our fellow neighbors, I think that is what has to happen because it is going to be an element of everyone making concessions in this regard because you have got one subdivision that is in a better position than in another subdivision, either economically or just physically based on the quality of their distribution system as well. But, it is all one problem and until we can work together to resolve that problem, we will get nowhere. So, we are going to have to find a way to get through that. The best that I can tell you tonight is we will work with staff and Anna specifically to try and get that assessment, find out what those issues are and start working forward on that. Is it going to be easy? No. Meridian Heights does not have a homeowners association so there is no regulatory body to do that, but hopefully together as a community and with the support of the city I might be able to find some solutions. De Weerd: Just a follow up, Mr. President. Wardle: Madame Mayor. De Weerd: You know, I guess, Councilman Bird this is different as they are (inaudible) to us and we won't go out and force annex them, yet we will ask for proof of you know the majority desire and those kinds of things. If Council so chooses and wants to continue this forward I can ask that staff work with you on showing tax differences and those kinds of things what it does and how it affects their bottom line because that is what we are all interested in. However, else we can utilize our staff resources to help answer some of those unknowns. My only concern is it does not cause our existing tax payers at the expense of bringing this in. I know that is a caution that staff has had that we do not want to pass • cost onto those that are currently in our system and impact them in a negative way. Wardle: Madame Mayor and Mr. Tyree I guess my specific comments would fall along the lines of what the Mayor has talked about and that is that our rate payers shouldn't be negatively impacted to take on this project. I do see it as a potential benefit. We are taking out some sewer lagoon ponds, which I don't feel are an open space or any sort of an amenity and we are offering that in this entire proposal to bring that in under urban densities and to actually bring in some housing stock into the city. So, I see that as a potential benefit for the community in general. I guess the specific question this evening would be related to the well fee and I would encourage staff to -again, based on the discussion from the Council tonight not to negatively impact our rate payers, but to find some sort of solution that would work. Council do I have any -it's kind of all over the board. Is there any sort of consensus or - Grady: Mr. President one final comment is perhaps a temporary solution and especially with the water quality issues -would the Council be interested in entertaining a temporary connection to where their wells would effectively stay on line for fire flow, but their domestic usage would come from the City of Meridian? I think that might buy them some time with DEQ, but the problem is that when you get into those types of things, how do you get out? But if that is something you want us to consider we will evaluate that also. Borton: Mr. President. Wardle: Mr. Borton. Borton: I for one am not inclined at this point, unless you tell us to start that process based as a six month window (inaudible--). At this point I wouldn't be willing to even make that concession. I think everyone is better served with their feet to the fire and try and come up with a solution. Wardle: Mr. Rountree. Rountree: Mr. President. I think I was pretty clear the last time we heard this and though some of my thoughts have changed with respect to Len's question, I am more now inclined to go with what Mr. Borton just said that you know once the foot is in the door; we are not necessarily inclined to shut the door on the foot. So, I think we need a solution before we start playing around the edges. I agree with the Mayor in my comments previously that I don't think that Meridian citizens should be impacted in anyway with respect to this request. I think it sets a precedent that though the good Samaritan aspect is there these folks are in trouble. We also get on the other side of the coin, folks saying growth has to pay for itself. I think Meridian has done a pretty good job of addressing that with fees, fee structure and (inaudible) fees and all sorts of things. In here we have a • s situation where we have just scratched the surface of the cost with your $2.1 million. We don't know what the cost is, but I suspect it is easily doubled that if not more. We are particularly concerned and I think the Mayor hit it is we are concerned about this kind of density in a rural environment. This is an issue that should have been taken care of 20 years ago. These folks have utilized their resources up and never, never put money in the bank to take care of this pending problem of the future and now the City of Meridian is being asked to come forward and take this particular issue on. I hope it can come to resolve, but again I don't want to see the tax payers of the City of Meridian to take this burden on. So, I guess if the direction that you can get from that is the bottom lines ought to be a zero across the board in terms of cost to the City of Meridian. The other issue that is enlightening this evening that I didn't hear before is that the Meridian Heights has no homeowners association; they are obviously members of the Meridian Heights Water and Sewer Association. You have got some 285 homes. A majority of those are in Meridian Heights -that is just homes that isn't folks (inaudible). (Inaudible--) and the idea of being annexed into the City of Meridian in order to be a (inaudible) for them, probably doesn't set well with them, but suspect when they have no drinking water and they can't get the stuff in the house out the drain then maybe the sense will come home that there is an issue here and that they have to form together and be a constructive working group to solve their total problem and not just be in an association and God bless you, I feel for you. That is a tough, tough spot, but you are just a small minority of the opinion out there and the people that are raising their hand or vote yes or no on this proposal - I guess from my perspective, I am willing to help and willing to help in a constructive fair way that is fair to the same folks that have been coming to Meridian for the last number of years wanting to be a part of our community and taking their incremental share for capacity of the sewer plant, for capacity in the water system and for capacity in the Police and Fire Department and those sorts of things. That is my comments. Canning: President Wardle. Wardle: Anna. Canning: I would just -your briefly reference perhaps taking a consensus vote - this is an annexation or a future annexation application, so it seemed to me that Mr. Tyree has gotten the full range of issues that he needs to move forward with and that perhaps it is time to submit that application because it won't get to them all until March if you met our next cutoff. So, if time is of the essence, perhaps an annexation application would be in order. Wardle: Thank you, Anna. Just to clarify my comments I was just looking for consensus on direction, not any consensus on the behalf of the Council's action. Mr. Tyree do you plenty of directions? • • Tyree: No I don't. I stand before you farther away from a solution that I know what to do. I have a problem here that I have to solve. I have a federal regulatory agency that is telling me that I have to resolve this. I thought I had a solution from the city, but I can't see that I can get 285 people who are independent to agree without any cost to the city when I can't pay for it. I don't know where I am going to go. So, at least at this time and I thought I had issues that I could bring to the benefit of this association or to this city and by getting rid of the sewer lagoon ponds, by allowing for annexation, by being the next keystone to a number of future developments, but I am locked. I can't pay for a well development fee, but I have got to resolve the water. I suppose that we are just going to punt and put this out for another 20 years and see from there. I don't know where else to go. I mean, if there is any other solution, I am - De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: Have you not talked about an LID? Tyree: We have as far as improvement districts, as far funding sources we have searched into an LID - as far as funding of that, we looked into - I am sorry we looked into an LID as a potential funding source for the meters and the water meter setters. DEQ offers an easier and lower transactional cost and in our preliminary analysis we show that based on the rates that we could get from DEQ that it would be a cheaper source of funds than going through an LID, considering the risk that the LID failed on that process. So, trying to move forward with that as a funding source, so yes, we have done the analysis on LID (inaudible) component as to our existing fees, which as Len pointed out here what I perceived as our current value problems at finding a way to get billing for Meridian Heights. De Weerd: So, how far apart are you? I think you can appreciate as well as the homeowners that support this, appreciate that the city cannot pass a cost onto our existing residents. I could not sell them what the public benefit would be. Now, I can sell your residents what their benefit will be in doing this, but not in passing along a cost to our current rate payers. They already getting waived in impact fee everyone else who gets added into the city pays because they are an existing home. You can't do that, but outside of that, I just question where they would think the city - we see the benefit, I see the benefit environmentally in getting that cleaned up, certainly, but not at the cost of those that are currently in our system. Tyree: Mr. President, Madame Mayor I can certainly appreciate that and I think both of us can truly see the benefits from a 48,000 foot level, but when I get to the homeowner level and the benefits and a concept of having to pay for a service in their mind to be taxed more that is why I have that difficulty. If we can • • try and sell this to them, I would love to be able to do it because I would just love to find a resolution to this. But, how I can get that sold at the property owner level is my biggest challenge. De Weerd: I guess it is when they don't have water and that is unfortunate. Tyree: It is and I think my -the way that I am going to get past that is we are going to have to drill another well and leave ourselves out for some other time. The expense of drilling a new well and connecting to the city are close enough now, but when we start compounding the issue, I don't know that I can sell those benefits to the individual homeowner. Grady: Mr. President, just a final comment. My understanding of your direction should Mr. Tyree wish to continue pursuing, you asked me to see what I can do about funding of those well development fees and then take a look at what is required to get this into code and from what I gather, if those two things are taken care of, we probably are close? Wardle: Len I believe that if that placates the issue of impact to the rate payers, I think if those are the impacts and those are taken care of then - I believe that is what I heard. Council, tell me if it is something different? Bird: That is fine with me. Wardle: Mr. Tyree thank you very much for your time. Tyree: Thank you very much. I appreciate your time. It is a difficult situation. I appreciate your time. Bird: We are not cold hearted. Item 5. Update of New City Hall Building by LCA Architects and Petra: Wardle: I would like to invite our architect, Steve Simmons and Construction Manager, Wes Bettis to lead us through this discussion. Simmons: We are going to gang up on you. Wardle: I see a portion of that is blocked out. Is that for effect here? Simmons: Yes. De Weerd: If the public would like to shift, it seems like the only way we can offer you a view is if you take the front row seat. The best seat in the house. Simmons: Mr. President how are we on time? I know you have other items. • Wardle: You have about six minutes on my schedule, Steve. De Weerd: But, I will let you lead into mine. Simmons: Okay, thank you. Mr. President, Madame Mayor and Members of the Council, Steve Simmons with LCA Architects, 1221 Shoreline Lane, Boise, ID. All I would like to do is address you as to what we have been up to and where we are headed on the design aspects of the new City Hall project and Wes Bettis of Petra can talk about specifics of budgets schedules and some of the other construction activities that have been happening directly behind at the south. Since our last update, we spent a lot of time meeting with the various departments and we have met with every department short of you four or five individuals as to where you might land. We do kind of have a place for you. I have the floor plans here. I can walk you through where those departments are going to be at this point. We will spend a lot more time as we go through the tenant improvement drawings with those departments and going into more detail with them on how they are going to be laid out, but roughly we have everybody located, growth space identified and some other things that we will walk through. We also have looked at, at the request of a couple of individuals, we are looking at some alternative elevations concept that I want to show you -incorporating some of the brick into the stone that we had talked about at one of work sessions earlier on with the Department Heads. That is what is covered up. We will show that as well. Quickly on the site, just as an update of course this is turned at 90 degrees, so you can see it a little bit better on a title block. The concept that we had earlier, it is pretty much following -this is just a development concept of our landscape architects, you can see this - delineating a little bit better some of the brick patterns and pavements that would be in this closet area -same concept with the water features that would come through from the stream flow into our pond, we now have water features on either side flanking - as opposed to - we used to have one right in the middle, we put them either side for the reason that we felt that this presented the building much better to the public to be able to come up, step up the steps or come around the ramps behind these fountains and we could see those having a really nice presence with irrigation and other features going on through into these fountains and then a (inaudible) medallion that could be designed as a piece of art that could set in that plaza space as you go up - it could be bronze or brass could be sitting in there as you walk up the steps of the building. So, it really flanks this entrance very nicely. It also still looks directly across to the east, east being down to our Heritage Pavilion and a trellis structure that would be delineated then from the salvage materials that we would have and hopefully can bring in from the demolition project. Water still goes down to the garden -the flowered gardens that are being shown here, these are delineated as tulips or something of that nature. I kill everything that I grow, so they would have to be plastic. But nonetheless, the water feature comes through here - so the water feature comes through these series of cauldrons much like our irrigation system. You know that whole concept came from way back when so I won't bore you with all of that, but there again this is starting to be further delineated, the working drawing is behind that and I won't bore you with that. The intended is to be able to put budgets together and give Wes some input on the site development cost of this. We have met with these folks and some of these are starting to identify as alternates. We feel that is prudent for us to look at alternates that can be identified that for instance, the Heritage Pavilion or some of these plazas or whether this has to be lawn. In any event, it will be designed to the max and we are also going to identify it for Wes so that during the bid process if we had to and we have a budget issue or something would happen, we would be able to look at some of those things coming at a future date, funding raising or whatever might be happening. That is where we are at on the site. Any questions regarding that? Let's talk about the building exterior. These were the original concepts that you have seen and they are both behind there. If you would like I could uncover that, but there again we just had -this is the stone -this is an aristocrat product, but basically it is a cast stone, very, very heavy. This is the size of that stone that would be in the center part of that building and at the base of the buildings of the flanking wings. It is modular, so it is a 12 x 2 foot stone. It also allows us to have reveal edges, double edges at the -you know enhanced, so this drawing unlike our engineered drawing you don't see all the stacked (inaudible) in here, but it is enhanced with these joints here so it had that look. This of course being -the rose colored park, kind of a brick that we had looked at originally would be the rest of the building, with that same stone -- we can turn all of these in if you like. Basically, we had the stone, which was the more progressive -you know we had gone through that kind of progressive look, the more historic look that tied into the historic downtown and the plan along with the awnings. That is the pallet for that. What we recently had looked at and was asked to investigate was perhaps carrying some of the brick elements through this piece, although it was a little bit different than we originally had envisioned, we have done that and will show that to you - I don't know if you can see that -what this shows is basically the same products, it is a little different with marker colors because this was a scanned image, but you start to see how that stone actually stacks up, the awnings brought down to the human scale - we got this down along the sidewalk level here. Everything else is basically the same. We through a little bit of a green tint glass wares verses the blue to try something different. We like the green. These you see beyond are the actual mechanical units -the center of the building way back, so you really don't perceive them this way. We did a site line in our computer and you have to be 120 feet away from the building to the east before you even see the top of these units in reality. But, that is what they look like if you are looking at an elevation straight on, but we don't really perceive a building that way. These are inset brick medallions that would placed into this cast stone matching the brick here. So this shows you a brick, a double soldier course that is coming across to kind of tie that in as an alternate to that. We were asked to investigate that, so we kind of came up with that and we kind of like it. That is the one thing that we need some direction on. So, if I have a few minutes I can show you the floor plans, if you like. • Wardle: Steve, just while you are up there can you tell me the difference between the molding - is that a change that you made on purpose or is it just --? Simmons: Oh, on this? Wardle: Yes, the accent pieces -the caps of the - Simmons: Yeah, this is still cast, this hasn't changed. This was a hand drawing. These are actually in the computer now and they are module out and they are figured out so they can be built. So, that is why you are seeing -you see really the small lines, those are truly bricks so it is a little bit less artistic because this was done freehand. That is an engineered drawing that we have colored up so that is what you see is all the modules and the materials in there to make sure they actually module out and they all work and line up at the floor levels. Bird: Mr. President. Wardle: Mr. Bird. Bird: Steve, how do they set the block? You say it is 2 x 12? Simmons: It is a 12 x - Bird: Twelve inch by twelve foot? Simmons: No, twelve inch by twelve - Bird: Twelve by twenty-four? Simmons: Yes, sir. Bird: And you set it on a wall? Simmons: This is the same product, assuming we can afford this product -this is the same that you will see on Ada County Courthouse has this all over. There are several buildings around that have this material. Bird: Oh, this is what is on Ada County? That is nice. A follow up on that. When you did your new drawings, I was one that I kind of wanted to see the brick come across that just below the top windows - a row of brick there, right there, yeah. Isn't that what we had talked about Mayor? (Inaudible discussion) De Weerd: Yeah, this really does Keith. • Simmons: There is a subtle difference there. You see the light colored accent brick on the center piece, here? See that middle strike there, if you will, is missing on that one? We think it actually gives it a little more verticality to that, a little less squatty if you will. Bird: And you think the green glass is going to go better with our color scheme than blue? Simmons: We do. We could live with either one, but we prefer the green. Bird: They are both, what, twenties? Simmons: They are both very nice. Yeah, we wouldn't have an issue either way. It will take on somewhat of a blue tint because of the sky. Bird: I would recommend to anybody that would want to look at the difference - down next to the (inaudible) Club, the one to the west between their office and the (inaudible) Club is green glass, the first one put up to the farthest one on River is blue. Go take a look and see which one you would like the best. (Inaudible discussion) Bird: No, they are not clear framed. (Inaudible discussion) Simmons: This is the construction drawings and we have gone through - actually we got the preliminary tenant improvement plans laid in. We have got this opened up that we can pull off now and we work with Wes to come up with a definition where our shell package should be, so we are marching - we have two crews now working on that. This is a composite plan showing the basement level, if you will. As you come down you have a series of storage, fenced areas for the departments to have excess storage -they need them in the basement. The Clerk's storage would be here and most of our utilities are coming off of Meridian Road and so that is what this area is in the corner when our freight elevator would come down. Down below would be the staff restrooms or locker rooms, but those are down in the basement. The rest of this is unassigned for future storage and growth. Let's go through this real fast. The main level of the building - as you come in right off of the lobby, flanking on either side will be those fountains and would be the grand space of the lobby with a balcony above. The Council Chambers are directly in the center. We have those delineated a little bit better. We have been working closely with Will and the Mayor on how to lay those out. We still have work to be done, but we are still proceeding with that. Our next charge is to get some furniture picked for that and be able to show you folks some of that as well. So, this is a work in progress. The Clerk's Department, City Administration would be here. Building support as it would • come in off of the dock and the mailroom and all would be in this area -Public Works -and what you are seeing now is we laid these spaces out for the ultimate growth in the 20 year plan. So you are seeing cubicles and things that really wouldn't be there, initially, but we are showing you where those would all be. The same with Finance, it would be on this end of the building. As you come in the door, for the community there is a large multi-purpose room is dividable and some storage closets and little counters there that would inset for drinks and those things so they could have after hour meetings and other things -what we use in addition to Chambers overflow - we have cameras and things and they could look at some of those things. Then we have some other unassigned space. The Historical Society, right now, we have kind of landed here. We need to meet with those people and Will has talked with them, so we will sit down and go through that in a little more detail of what their needs are. De Weerd: How big is that, Steve? Simmons: This space is, I want to say, about 1,400 feet or so. De Weerd: For the history center? Simmons: Yes. De Weerd: Oh, that is great. Simmons: Their program is like 1,200 and I talked to her and I put some numbers in. Bird: Steve, have you got a counter there where all the bills can be paid and stuff. Talking with Stacy and stuff and I know that maybe it is just her and I, but I feel we need to have a place on that first floor where you can come in and pay your parks, your building permits and everything else. With the high tech that we have got now or will have, you should be able to do that and people shouldn't have to run around three stories of building to pay their city fees or -you are going to have your MUBS there anyway - I would like to see that designed. I can't speak for the other Council and Mayor. Simmons: Mr. Chairman and Councilman Bird there has been a lot of discussion with the Department Heads meeting and we don't have a real resolution yet as to where that could land, but there is discussion. You know it is a complicated issue which we have talked about, but we are open to that, but we do have some time to adjust for that if that happens. Quickly, on the second floor as you come in and upstairs in the elevator, we have increased this lobby space for the public. We will have display areas and art and some other things and gathering spaces - Parks and Recreation on one side and Fire Admin on the other side. This allows them a quick escape to the south through a parking lot if they have to be somewhere in an emergency. De Weerd: The pole is just the climb out of the window. Bird: That is what I was going to say. Just put a pole outside one of the windows and Anderson can slide down it. Simmons: The space adjacent to him is unassigned and then we have some other unassigned space here with an employee break room is here. So, we have development corporation could land here, we have blocked them out a bit of space and if that all works out, fine. Planning is at this end. The second part of Public Works is on the upper floor, the admin piece of that. The third level is a human resources -there again, what we did -this is a good comment that came out of our Director's meeting last week. As we opened this whole area -this is the center of the building if you will with a large clear story and the skylights are happening, it is about 30 feet in the air there -which happens over this bay and this bay in the Mayor's wing. So, we have opened this up for public display and use. So, you could have historical information. You know, Christmas wreathes or whatever you want to display up in this area, which would be a great space for the public to be able to utilize and this is an unassigned space, it can be used for other things, you can put a door in there and then as you grow you can certainly encapsulate this space for other department use, but right now it would be a very nice space to be able to be in. IT and the server and we try to keep them off of this end that doesn't need to be moved again. The City Attorney, Human Resources is on the far north side. The Mayor and your offices or any cubicles or wherever you might desire will land down in this end, looking towards the northeast that way. (Inaudible discussion) Simmons: (Inaudible--) units are just to see how far we are from the front of the building. That has been a struggle. We have been fighting that to try and keep those down and try and get enough shaft space through the building. So, there has been a lot of work done on that up to this point. Bird: Push or pull? Simmons: Pardon me? Bird: Push or pull? Simmons: Oh, excuse me. Mr. Chairman, Councilman Bird these are all hydraulic elevators. So, they are all push. They are not higher enough to warrant pull -the cost of those. With that I think I will let Wes give a quick update on where we are at schedule wise and I would answer questions. Wardle: Thank you, Steve. Wes? • Bettis: Mr. President, Madame Mayor, Council Members I am Construction Manager, Petra, Inc., 96 W. Black Eagle in Boise. Currently, we are making great progress on the demolition. On the abatement the contractor has been very quick on his feet to react to the changes in the weather and just has scheduled accordingly. He spoke with me yesterday and indicated he plans on having the Creamery Building completely down by this Saturday. What will be left is the boiler building, which has been updated and has received its "all clear" yesterday as well. So, they will be moving right into the boiler building and the abatement has started on the tower and with that the demolition of the tower will begin as well. So, he is making great progress. Ideal Demolition wants to be completed before Christmas so that he can give his employees some time with their families to enjoy the holidays. So, good progress all the way around there. We did have a visit from EPA today noting some concerns over air shed quality with dust and the contractor has reacted very quickly and will have a water truck on site to make sure that there is adequate dust suppression. As far as the schedule goes for the design, Steve is driving his troops forward hard and sometimes too hard according to some of the consultants. They are still on line to have the shell and core design completed by the 13t" of February leading to submittal for permit by the 19t" of February. Bid packages are being prepared in that period from the 19t" to the 23~d and having the packages out to bid the first of March with the bids due right at - (Tape turned over) Bettis: -- to the bid packages by addendum so that we can avoid any change orders once or minimize change orders once the bids have been awarded and the packages are under construction for the shell and core. That will follow with the TI design again tracking right along those bid packages will be out the 1St of April and the permit in place no later than April 30t" with the TI work bid being due the 14t" of May, so there will be just a little over a month lag between the time that the shell and core work starts and the TI work is bid out. So, we will have plenty of time to make the necessary adjustments should we need to and work with the coordination involved with the subcontractors. We are starting to get some of the preliminary bids in place, some budgets from the consultants, for instance, the plaza and landscaping is about $1,050,000 as estimated by the consultant for a total site development package of about $1.33 million. The electrical budget as established by the electrical engineers is $2.42 million or about $30.25 per square foot. I have completed my preliminary takeoff of building and some of the interior takeoff as well, which had changed as of tonight when I saw the latest revisions. We will be starting on the budgeting of the major components of the building as we move forward contingent upon some of the additional information coming from the consultants as they complete their design. So, that is where we are at. Are there any questions? Wardle: Thank you, Wes. ~ i De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: I guess, also just a note to Council we did look at designing it to have an emergency command center (inaudible) called something like that. Yeah, an operations center. It did require a structural reinforcement that would have added time (inaudible) to the building. We do have that earthquake structure in place at the Police Department and we do have a couple of other options that we will consider and pursue instead of designing an entire building to those standards. I think we can find better economies in either a current facility or a future add on to our Police Department or something like that. Something else that we have discussed as well is LEED Certification. I know that Council had wanted this to be energy efficient and that sort of thing. Association of Idaho Cities has asked us if we could pursue that more aggressively. I think you can do something concurrent, but we don't want it to, again, delay any of the progress that is being made and from what I understand you can catch up in the design having a consultant start tracking it. So, those are two pieces you may want to have some discussion on or not. Wardle: Thank you, Madame Mayor. Council, discussion on - I would agree with the additional operations center that it probably makes more sense to incorporate that into another building as opposed to delaying the design and construction on this one. Thought? Gorton: I agree. Rountree: Mr. President I agree and I think Steve also has some direction on the brick work on the front of the building and my vote goes for the new redesign. don't know about everybody else. Bird: I would second that. De Weerd: My vote too. Wardle: We will make that unanimous. I vote with the blue glass. Bird: Somebody has got to break that because I am with you Shaun. Simmons: This is a democratic process; I want a show of hands. Bird: How many of you guys want blue? Wardle: So, that will continue to be a point of discussion, I guess for - Bird: Well, we will get some samples made up, get somebody to make up a couple of windows and get Russ to make up a couple -blue glass and some with the green glass. De Weerd: If we could take pictures of existing buildings. Bird: I can't think of any that has got the clear (inaudible) and that makes a difference. They can make samples that make it look just like it. Simmons: Mr. Chairman, Madame Mayor this is the green, so you see the level of green. It is hard to render the transparency of this green. Same with the blue. I have a small sample of the blue. What we can do is get a larger sample of the blue and bring that to you as well. De Weerd: And then put it next to this white and brick. Simmons: Yes, definitely and you will see there is a difference between the green and that and the blue and that material. If I might answer quickly your question regarding a LEED Certification? I did contact the same team who did that for Dave (last name?) at Ada County Courthouse, an independent team to get a feel for number one for schedule and for budget to do that. They also performed the commissioning and the prerequisite for the commissioning, but that is required for LEED Certification and that group of engineers would assist our engineers beyond what they would normally do as design engineers to commission the building and make sure all the systems are running properly and educate the people and whatnot. It is a very long extensive list of what they do and I was asked also to look at a budget for that. To do all of that and they could do both. They could do the LEED Certification as well as the commissioning, you know to budget about a dollar a foot, which is roughly about $80,000 in fees for that. Bird: Is that all? Simmons: That is it. Bird: No kidding that is cheap. Simmons: And that is for me excluding the basement because I didn't see a whole lot of need for that, but nonetheless to give you a ballpark number so you can chew on that and they would be able to start immediately depending on how we want to procure their services and you could certainly talk with Mr. (inaudible) to see how they did on his facilities. I would certainly do that myself as well and I would certainly encourage you and there again he is the Facilities Manager at Ada County, so we had a chat with Dave about that and I think they did him a great job. But, they could do both as well track everything and assist us and they could catch up and it could be done after - as a matter of fact the Ada County i • Courthouse, which we did that process and that separate team did that after we designed it was done several years after the fact. De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: I guess I would ask Ted to bring this to our team next Monday and suggest process or procedure so that we can do it as concurrent as possible. There is no reason to -because it might even help in the overall design. Wardle: Steve, with the LEED Certification - we are not taking the systems to the extent that we are looking at a grey water system or any of that sort of - or are we? Simmons: Mr. Chairman we are looking at exactly that -every time we capture those we have instructed the consultants to do that. Obviously, the more you start looking at those things, the more design time it takes them. We are kind of a fast track project here, but another team could assist us, but we have had them looking at different opportunities to do grey water capture and use that for other things similar to what Mr. Christianson had done at the Banner Bank that we went through. So, we are investigating those as best we can in the time that we have, which would require and these drawings don't show some of the storage tanks and things in the basement and those things. So, that is one reason Mike Wisdom is working on those numbers for us. Wardle: Thank you and I would certainly encourage you to bring those numbers back to the Committee and Council I think that the number we just heard I would be supportive of. Bird: Mr. President, I am with you. I think Wes and Ted and Steve can get together and let's keep going on it. De Weerd: Mr. President, oh I am sorry, Keith go ahead. Bird: Mr. President, I just want to say to West that the way you have responded to everything and your people over there has been very appreciated because any demolition that you have you have problems and those guys have went above and beyond and have done it in quick and fast time and I think it has been because of your leadership and I certainly appreciate it. Bettis: Mr. President, Councilman Bird thank you very much. We appreciate that. It has been a very good team. They have been very responsive, concerned about safety not only for their employees, but for the general public as well. So, we have been very pleased with their response. • • De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: I would echo those sentiments. It has been a real pleasure seeing how they keep their sight as well. I guess I have never seen a demolition project, but they have been great neighbors and I know that the surrounding neighbors have appreciated it as well. I just have one statement for Steve and I am sure he was expecting it when I heard the timeframe on these things and that is we hope you are like Ideal in that you beat it by three weeks. So, that would be worse case scenario schedule. Simmons: Mr. Chairman, Madame Mayor may I respond to that? I think as we all witnessed during the demolition at the groundbreaking, it is easier to tear things down than to put them back up. Bird: Well, don't fall one day behind that schedule. Simmons: No, we are not we are trying to expedite this because we understand that time is money. We certainly are and we want to do it right, though, too. We are going fast, we are going breakneck speed and there will be some catch up, no doubt but we are going as fast as we can and Wes is assisting us in identifying those packages and trying to get them just as thin as we can so we can get them out the door is what we would normally do, but we are working very closely with that. Quickly, are there any of these that you would like to have? Certainly you are welcome to the whole package or if you like the floor plans to keep them here to look at them a little more detailed. You are welcome to any of this. Wardle: Steve, if you wouldn't mind and certainly for the purposes of this evening and anyone who would like to review them and maybe place them in the hallway to the right so that anyone can have an opportunity to look at them. Then the City Clerk's Office could house those for any further review. De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: Steve, as well if we could get those in regular size so they can take a little bit of time and look at it. Simmons: I will have them to Will tomorrow. De Weerd: Thank you. Wardle: All right, Council that ends Item No. 5. We have an additional item and we would like to move that to the regular agenda? Bird: So moved. Rountree: Second. Wardle: With that it brings us to end of our Pre-Council meeting. I would like to thank the public and apologize for the delay and we will be onto the regular agenda in just a moment. I would entertain a motion to adjourn. Rountree: So moved. Bird: Second. Wardle: It has been moved and seconded to adjourn. All in favor. ALL AYES. MOTION CARRIED. Item 6. Executive Session per Idaho State Code 67-2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office) & (f) - (to consider and advise its legal representatives in pending litigation): MEETING ADJOURNED AT 7:23 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: TAMMY D EERD, MAY~~,,,r e~~~~1~1 ~~~/i ~~~ ~ ~~~~ e~~~ a ~ /o a ~ ~ SST D:~ -~ Vl~I =. . ~® ~~ 9~~ • e. ., ~ o. '~B g U ''f~ Y"' 4``\ l ~ 9 X07 DATE APPROVED LLIAM G. BERG, JRV, CITI~ CLERK December 1,2006 MERIDIAN CITY COUNCIL MEETING APPLICANT • December 5, 2006 ITEM NO. 3 REQUEST Presentation /Discussion of Draff Master Pathway Plan by Alta Planning and Design AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS ~ ~,~' ~~ ~ Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetMga shell become property of the City of Meridian. ~ 3 ~ ~ ~ ~ =^ 3 ~ ~• "' e A Q P ~ ~~ -~ v ~ ~ ~ ~ C 3 a ' ~ ~ ~ c~ z ~: ~~ ~. ~fi"~ OVERVIEW ~ • ~ rn • • ® ® ~. ~ ~ ~ ~ n ~. Q . ~ 0 ~ ~ 'p Lt N ~ s ~. 0 0 ~ Q ~ ~ O ° a ~ `~ ~ T `" o o -o ~' o ~ ~ cna ~ ~ ~ ~ r* ~ s g ~ ~, ~. cro- ~u ~. G1 -v li•J 3 Z n c~ ,„ ~S --. H ~ ~J1 -p W N -~ ~ ~ ~ ~ ~ ~ ~ UQ ~ ~ ~' Q ~ CD ~ ~ ~ ~ ~ ~ C ~ ~D ~ ~. ® ®' v t~ ~~ ~. o• ~~ ~ N ~ ~ ~ Z ,V ~ v ~ „ ~ r-h / \ ^ V 7 ~. ^ r ~e ~ rn • V s ~ V ~ I~'J ._ ~• • 3 ~~ >~~i ~] `' 1 g ,~ `~ ,', 0 w N~ N n r~~h C~ fD N 0 • ~.,.~. n e-r O ~~ f"~` ~. ~ ® O C'7 ~! ~ n y ~ . ~ ~ `< ~ 3 sv cra ~ . ~ ~ ~ ~ ~ o ~. ~ ~ n ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~. ~ ~ N N rt ~ _.. (^'~ ? ~ ~ ~ ~ O ~ ~ O D ~ ~ ~' . ~ v ~ ~ ~ ~ ~ ~ ~ ~ ~ y ~ ~ ~ ~ ~ ~ N • ~ ert ert ~ ~ ~ ~ < ~ ~ ~ ~ ~ C • ~ ~ ~ (~ fl.. ~ ~ ~ ~ ~ ~ ~ N ° ~ ~ ~ Q1 t t ~ Q C ~ ~ . ( ~ ~ t'D ~ ~ ~ ~D Uq ' ~ W • ~ .Vi ~ (~ ~' N ~ n [D ~ ~ eft Q N O ~ o H ~ -I ~ v ~ _ ~ N ~ ~ ~ ~ ~ ~ ~ ~ .... i~ N N p ~ ® w ~ ~-.• N O D .. ~• m • ~ 1. INTRODUCTION . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~J C3~ CT1 ~ W ~'D N ~ ~ .. .. ,. .. .. n .. .. '~ "O ~ ~ N O O O n N ~ ~ r ~p . Q _.... Q ~. ~ ~ ~ Q CD ~D ~p ~ ~p -h ~ ~ ~: D t" ~ ® ~v . o ~ ~ o ~ ~ ~ ~ . ~ ~ o ~- ~ s ~ -h c~ ~: ~ ~ ~ -,~ ~ !v• ~ sv J n ~ v ~ ~p , ~ ~ ~' r ~' < ~D O ~ Q ~ ® ~ . ~ ~. m ~ ~ o ~ ~ ~ ~ '- ~ ~ ~ ~ ~ ~ r* ~. ~ ~ ~ ~ o ~ ~ cz ~, ~ ~ . Q ~ ~v o n ~ "n N n ~ • o ~ ~ ~v ~„ '3 iV ® ~ -~ Z ~• ~ ~ ~ ~ ~ ~ ~ ~ u-a ~ ~ .. ['1 N ~ '~ ~ ' ~. r h ~ D y . ~ ~ ° ~ e -r O ~ Q l"1 r' ~ O O '~ ~ ~. -p ~ ~ ~ ~ N ~ ~ ~' ~ ~ .- ~ ~ ~ ~ d ~ ~ A~ ~ n W ~ ~ ~ ~ P- 'O O r-r ~-.. 4.7'1 ~. cp ~D T" ® ~ ~ N ~. o ~~ ~ ~ ~ ~ ~. Vf ~- ~i, ~D ~D a O m ova c~ ~v ~~ ~~ ~,s ~ „ J ~~..J 1®V LJ 1 1 1 \, ®J ~ ~ r;- O ~ - ~ - ~ ~ ® N o N o O ~ ~ o o ~ ~ O~ N V ~ ~ ~ o ~ ~. O °~ ~ ~ ~ ~ Q ~ ~ "~1 A ''~ O~ Q ~/ O r. O O ® ~ ~ ~ ~ ~ ~ ~ ~ ~ ~• ~""'t' ~ Y. C~i ~_r,' ^~r/ ~++ ^~ ~.~+ TT® pN V s~ ~`y 7•~+ i V I ~~ • /(~ M~ Vf T® V S~ ^`~ )/.++ ~~ • n~ ~i/ i , ~i • D n fir. V s~ ^^r . i..f~ N rn ~~ t~ ~~ • ~i ss ~~ V ~ 1_j ^'V ~•~/ ^^`'' I•+/ ~' 0 ~. ~++ r f~' ~e .® V 7 ^^V' I.~/ ^~^' i~+ a ~. ® ~ O ~ s ® • ~ ..~: r __, ~' i ,; ~ ~ ~ ~ 3i n m c a C m N ~ "" ~ a C 1 0 0 3. JcSIGN ~® ~~-,v<; O c n Q? "c ,n In -_ - c C d ~ I j rh S~ t^ l^^'' A D•~+ s- t~~ • Pr v y ~,..~ ti ,~~ ~] ~. , v ~u' _ ~, m-~+o~< ~ 1 D P'r' N V S~ ^`, i++ ~"'f ~~ eS ~ o ''r LJ ~ ~- _. 3. DESIGN C N r. e"f' CC~ ~G `S 0 d'Q~ 3 N ii , ~~ ti ~. e ~: 1 ~I L~7 ov O ~. o ~ ~, ~ ~ ~- sv ~. - ~ r ~ ~. rt ~ ~ ~ ® -~ r. ~~ ~~ ~-~ ~ ~. e~ ~D 0~4 3 H ~ ,~ti ~, ~,; ~~~ -~~~- to ~~ i o --- - =~ G ~_ ~~~ .~ :_ a ~I N ~~ ~ ~i .p ~ . ~ ~ ,i. ' k N ~ ~ ~ t , . -- l ~ al f ~~ __ _~ ~~~ j a ~ , v , ~ ~ kAI ~, 11 ~ ~ '. ~s- ~® C ~' '~ ~- `` Z ~~ 0 ~"'f ~i ^ ^ tD .. O~Q 3 i~ ~i ii ~ \ 411 ~1 a] It ~ d1 {i N -P ~ 41 jJ i P:d~ ''4 IV ~± ,~ .a ~ ~~ ~ ~ ~ ~~. ~~ - - - '~ I 4 ~ ~~ ~I -- ---._.~ l t f~ ".'c ~ 1 V ~ E 1 C N (^' 6 ~~ f" f' ~D O~Q~ • • ~ 13. DESIGN ~ _~.~._ ~ ~ ~ ® ® ~ ® ~ • ® W W ~ ~ ~- Q ~ ~ ~ ~. ~ ~ ~ ~ ~ O ~ ~ ~ ~ P ~ ~ Q .~(J(~~• V~4 ~~• .w V ~ ~~ • ~\ D D n n c~ J• ~J • - / ~ii• ~~r/ `S v CD 3 ~i ~j • f~ ~i''~ ~. .~ ~I l..l 1 LJ L L 1 1 ~I L~7 D ® r t -~ ` -e ° --I ` -~ -~ G G G `C vG ~ ~ ~ ~ ~ ~ .A w N -~ ~ d .. ~ ~ n ~ N ~'D fl. ~ Vf d ~ ~ -~ ~ ~ rn ~ ~ o o ~ ~ -I ~ ~ ~ X ~ ~ ~ ~ _ N n ~ ~ ~ ~ Q _ o n n `_^.' ~ - ua ~ N ~. ru ~ ~ ~ e~ S 0 a n z 0 _. oq a~ n d `_ YV ~ ~ ~ I ~ q N O ~ I ~ C ~ I ~ ~ ! ~ Z ~ V ~ (p ~D O. , m ~ it ! N ~ Al O C ~ i ~ 7 I 7 O O _ ~ ~ a_ o ~~ ~ ~ a m 'v < ~ S. ~ ~ ~ ~ , ~ i _ ~ I ~ I~ ~ .~ l ~~_ i < ~ ~ ` In + ~ j -~ -~ ~ -• ~ s g ~+ I cfl n ~ o D o i L~ 1 -.~ -~ c i ~-- ~-- Q '~ ' ~ ~~ ~ v -- ~ _~ _~ co ~ l ~ -- - o ~. +-~ +-~ +~ -'I s3 o D V1 ~ 4 W + W + ' + + i ~ _~ I ~ ~~ ~~ v ~I ~ ~ ~ ~ v ' ~ o ~. w+I +1j + -•~ z3 ~ o°b ,,. ~ ~ c o ~ ~ ,o -- -~- I b -; ~ ~ W-'~ W"'! w~ w~ ~'3 ! °o ~+..~ `I~ + ~ C~ /L~.'L^ ~- ~_ ---r---+ ie/ i I I W`~ W`' +~ ~ a3C~ r j ~~ v ~ W+~ W+~ W+~ + ~~~ ~~ ~ ~. , ~, '~ I' ~ i °oD - -- ~ -1 -- -- ~~- -!---- I v r -~- ~ -~ W ~' W ~' ~! ~ j W `' W ~. ~~ i j I a n 0 oa 3v ~ ~, v ~ ® • • • r ~ s ~ Ib •e° s • ~ •ya .••• • • • ` : • a ~ ~• • ~~ •'e'••~e••eAe g ° • • • • its ~ B1A68 CAT • s • .p 8 • • ~ y° •° a • • • e r~r~ • •~/ • a- •• e• • N • • .•° `~ ~ •• i •°• • ~ •• •° °•' a ra ® • • • I ~ L7 ~' ~ - •• •d•° ~ ~ ~• a ••e• • e e •e ~••~ Wis. •. _ ~~! -_._ •o. ~_, _„ ~- rqo° . ~ ~• `0~. ~ n I , ,fit , , p' o -~ •°° ~: a •• ~ ° • s •~ s • e _s®e • •• • 1 o dlHt~lAH •• ~ ••• • v ~c. • 'iie-~'--r • ~ a e ~ a ~ m .r~i~ ~e5 r. c - _ • ~ - ~ •~. . • e• ' ~.'-•~•. ~ g . °e• ~ c«~ s ~ / o : ~'' -'~ r '-a~s7cs~ • •°•••• •~ : •i •e •I~ •e •- s • 1•e°• • . • • ~ S ° ° • •• • ee ~ •• As •.~e a ~,~ :, ., i 9 Cs A .. ~ _ ° , r = ..,, ~ _, ~ . y ~, . 9 r ~ a ,. ~_ . v ~ cL • ~_-.._ a+1e--_~+,~ tats .. Oa es • ~ • • a o •• ® • f±~ ~~ ~. ~~~ ~I ~f~~~ 1 ~ ! d 1 !~ V i~ l w ® c~ ~ ° c, ~ ~ a ® ~ o n c --~, < ~ y o ~ ~ y ~ ~. -~, ~. ~ ~ ~ ~ o -1 ~ ~. ~ ~ ~ ~ ~ 0 ® ~ ~ ° ~ ~ 'rt ~ ~ ~ ~ ~ ~ ~ ~ `D N ~ e ~.. ~ ~ y ~ r- N o o ~ ~ ~ a ~ ~. o ~. ~ ~ ~ u+n ~ ° ~ r-r , ~ ~ O ~ N n ~ rt ~ C tN/f ~ ~ `G ' ~' ~ ~ ~ ~ ~ rt e-r ~ n O ~ ~ ~ ~ ~ f1 rt ~ r--~ ~ W ~ O ~' ~ O S ~ N v 0 -v 3 c~ ,~~ :R ~® ~~ ,~~ • ~ .~ ~.. ® @`J' /.mow V R 3~ rt ro ~ aooo-nmm~~ ?• cn c~ ~ m co ~ ~~-' ~ tD fD ~D fD ~~~~~-~-~n8 ~~o o ~~~ ~ ~7= ~~ 3 v~u,~~ ~~ 3'~ p ro ro m ~, ~ ~ O n ma ~ ~° ... co ... ^~ ~p ~ ~ ® ~ o ~ ~ ~ O~ ~ ~, ` crn ~ ~ • e ~ ~ ~ u o ' ~ N --immtnmm-n_m~ ~+ o o w~~ s~~~~ ~ ~. 3~m ~~~_ co n o o m o m W~ t~ ~ .p -p £y n r ~~s~~~ a~i ~c~ tn~N3 3~`~` v ~3mc~~'-*c~~ ~~«.~•-mWt3D rn v -_ iN O ~ ~ ~ ~ r. -.• ~ r-r o+. ~ ~ r. ~ ~ ^^ 1~ 7 ~^ l ~~ ~/ 1-n-n~nmm~ ~~~~5~~ ~_~~~~~~ ~ lD N ~D D $~c~c~~~ C ~ ~ r~ ~~K~ 3 ~,~~~~ ntn~ntn3 3 > ~ ~ ~ '~ D ~. .~•- rt oc~-nm a 0 ~•~ O '~! ®~ ® ~ ® • i ~ ~ 4. E~~~DED I'ATH[Wt~`~ ® ~ v ~ ~ o ~. o ~ N ~ ~ ~ o ® ~ ~ ~ o ~ ro ~ ` ~ ~ ~ ~. ~ ~' ~ ~ v ~ ~ ~ ~ ~ . °s.°r,~,c~ ~ ~ ~ ~ °c~~~ as ~~~ > > ~ ~. tntn--_-- ~ ~ ~~ ~ w 0orncerncc~~.~.~ ~ mcoc~~~ ~m n~~n ~ ~ ~~~'a ~~~nnn~,r ~ ~. ~ co m -*~~~~~~'~~`~ ~~~ x'01 ~~~ ~~ ? ~~ -vt)ooa n ~~n '~ O `.® t'D '® ~~ O -~ _~ ~D '~ ~• 0~4 y E~ ;+ ~~it ,~~ 4e RE~El`~1DF~D PATHWAY I~1~`~1-"l1l/~1R i~ -~°~ r ~~// ~. •X~s ~~p- V ~ v s sI ss ~ v. ® ~ ~ ~ ~ ~ ® H ~ r. N ~ ~ ~ v ~...i O ~~ V 1 ~.(~M V ~l rt rr rr S~ t~/'f -v ~T sJ t~/f ~. n r-r J e O .~ V • 0 O ~D v ~• t~ ~~^ i..i.~ r. ..a. N 0 .--- O ~~ • r t!'4 a w ~~/~ i.1~ O ..+. C~ 0 / ~ S v °. 0 H a ~ .t 1~-~:~i ~~ ~~_ ~~ # D®11 ~~ __.__ l1GEmWAN _ ---~~-~ J p~ '' _ ._ ~ _ ~ ~ ~ ~ . ~. LOCIG:Y C~RaYfi... _ T 199i5'IF ' L _. ~ M ~~ " ___~ ~ _ EAGLE _ ~ __ ~ ~~r z ,..~ ~ _ CLOVEtIDME ~ ~ a_,_ k~ ~~:~ 3 ~ ~. o. m o s, 7`' , ~. TEN _ ~ - ~ -~.-" -r,~i - ~ ~ -- 7 ~ ID~D ER i ~ ~ ~ i11d19Ep ~ ~ . • ` ~,. ~ ~ 0 n m s g g x b A i! ~ ~ g~, e < - 9 ~- -i 8 ~ ~ ~ ~' m~~ $'p & 8$3 mm m s m ~6 ~~ ~ ~~ . a n&a B ~~m '§' $ ~i^~ m~$ m m ~m ~ ~ ~ ~~~ $ ~ 8 ~ ~~' ~ $ 3~ ~ 9~ m 4 g g 0~g~ @ @ Yl ~~ ~ e m qO s3^ o Q ~' qq 'R3S S~~ QxQ 3 5~ ~ ~ ' H e~ x _ ~C ~3~ 8ppgg~~ g b Q m~ g~ ~ 4 ~f{ mJ ~~B ~® Q0qq ~ ~ ~ X:m~ ~ g 9 . ~ Q gQ $.:: ~ y ay 3 Y !'1` S • • ~ v ~..~. Q ~ ~ ~ O t/f n ~. ~ ~ ~ ' ~ ~ s°o ~ ~ ~ ~ ~ to = r--• ~.. `~ o ~ UQ ~ .. r- t ~ ~ ~ ~ ~ o ~ .~ ~ N ~. ~ o ~ ~. ~ ~ o ~s ~~ n O ~ ~ w ~ ~ • MM Y ~ N /~ ~• o • ~ A I~ r~ ~~ ~ A lam/ ~~ • ~~ r. d~ N D 00 r. r. n ~. 0 _~ • A~~ • J~~ /~~ Y ~ (/~ • O PAS ,Vw V 7 N ~/ m 3~ a r 0 o-a c~ 3 n 0 H ~E~~ 1~ ii • • f 5. ~~I~~F~F~~T, ~~INZ -f'~' ~ s i<a~~~ ~ ~~"`i Ytiil-as'~1 ~ ,..~,ucn,~.,~ ~i~~ '~;aa.ra 'a'-= ® ® ® • ~ C rn ~ ~ ~ ~ o ~ ~ r ~ ~ ,~ N l1 A~ ~ ~ s ~ ~ ~ ~ ~ ~ ~ y ~ A ~ N r ~ ~ ~ ~ ~ O ~ ~ ~ t/1 of ~ ~ CD ~ O ~ ~ y ~ ~ P'h ~ ~ ~ ,y Vf P'f . r-r r-~- ~D N ENANCE, 3 w ova c~ 3 ~ u ~~ CC ~ J. ~Y 11'1~~~~~=.1 V 1 1 'V 1~~~ TE~~Ej q~ ~'f SA,FE~Y: -- _ . ~ _ _. ® ~, ~ v? r ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ S~ ~ ~ ~, a n -~. ~ ~- Q, ~ ~ ~ ~ ~ ~, ~- ~ n o ~ ~ ~'• ~. ~ ~ ~- ~ r* r* ~ ~ ~ ~ -~~ ~ ~ _. ~ ~ ~ ~ ~, n ~ ~ ~ ~D ~ _. c~ ~ ~- !D ~. 5 ---~-F--,-~,,, ~~,~F~F~T, ~~INTEI~IAN~E, ~1F'ETY ® • 0 ~ _ _ • ~'~' ® ~ ® ~ ~ ~ ~ S '~ !'~ 1' r. ~. ~ ~ ° 0 0 ~ ~. ~ n ~ _ • ~• ~ ~ ~ s~p~ ® ~ ~ ~ v, . w N P (' ~ T ../ ~ ~ ^ i..f.~ ~ ^ l I w ~r*. rt ~ ~ ~ ~D r. t~ ~' O t/f S CD ,t, (~ ~ • ~~ ~~, I Meridian Draft Master Pathways Plan Update Meridian CLLy Council Docambar 5,1006 ti.~ Plan Process • Extensive Fieldwork • Walked existing and proposed pathway alignments with GPS ~~ Compiled photo library of alignments • Meetings • Public Open Houses l2) ~ • TAC (4) r Plan Organization 1. Introduction Z. Existing Conditions ;...; 3. Design Guidelines ~ 4. Recommended Pathway Network 5. Management, Maintenance, Safety Guidelines J A. Appendix ® 1~ r~ LJ Previous Planning Efforts `•~ Regional • Ridgrto-Mvers Pathway Plan Update (1996) f, Ada Coumy Highway D'atrict Pedestrian-Bigcle Tremitlon Plan (2004) • Commumtles in Motlon Draft Regiorel Traraportatlon Plan (2006) `~~' Local -/ Meridian Comprehemive Parks and Recreatlon System Plen (2003) f. City of Meridian Comprehensive Plan Update (2006) ,-. Downtown Meridian Transportatlon Management Plan (2006) _, South Meridian Study Area Plan (in progress) + Adjacent Communities • City of Boise Parks aM Recreatlon Comprehemive Plan (2004) ~aoalS > Goal 1: Provide Recreational Opportunities !~' • Goal 2: Enhance Pathway Development and Regional '~ Connections ~_ Goal 3: Access for All 7 Goal 4: Provide Community Linkages - Goal 5: Provide Amenities • Goal 6: Provide Maintenance and Emergency Access • Goal 7: Preservation of Future Pathway Corridors Needs Overview /Existing System Types of Trips i`. ~ Recreational --• l%litarian - ~ Existing System /. Nearly 12 miles of completed pathway j ~~ Partially completed pathways include: Bud Porter (5•Mile Creek + J Pathway), Meridian Loop, Ridenbaugh Canal 2 General Opportunities & Constraints F ~ Population Growth ~ Demographics In 2000, 273% under 17 (11 % under 5) ,J In 2000, 6.4% wer 65 l ~ Development y ~ History r~-i d~ ~~ ~ Specific Opportunities & Constraints Pathway Types P7~ ~ ~ ~ ~ ~'r Desirable Destinations r C ~ Pathway Fragmentation ~ „~.~ _ ~' ~ Environmental Conditions rt... Accessible Corridors i i Signage /Pathway Orientati Pathway /Roadway Crossings - ~~ Pathway Designs Canal Pathways -Canals and Laterals ~ f {- fl ~~ ~= .J ~~f --~- ' ___ ~,~ ~ .~ r~ 3 1 Pathway Designs • Canal Pathways -Other Waterways r ~r c~ i I ~ ,~ ~~ _~..._. ,~ ~~ , ~~ ~ Pathway Designs ~.;, Residential Pathway ~ r. ~, ~~ -- ,^ J ~r-ia~ ~ 6 IC io~ Pathway Designs Boise Valley Rail-with-Trail ~~- ~ i ia-7m-Ig~ - ~ aaw ra.. iffiu`" i .~ i 4 Pathway Designs j ;, Urban Pathways -Neighborhood Street V ~ . _ ,F ~ s"n. ~, ~ i - ~ ,, :, „~ ~Ii Pathway Designs Urban Pathways -Collector Street 7 g ~~ ~_ Pathway Designs a • Signing and Striping Amenities _. Trash cans Bench 1. • Bollard ~~ Directional sign ~^ .~ Universal Access (ADA-accessibility) 5 Pathway -Roadway Crossings J~ At-Grade Crossing Types ~° Type 1: Marked / UnsignaUzed Crossing l ~ Type 1«; Marked /Enhanced ~-' ~ Type 2: Route Users to Existing Intersection J ~ ~ Type 3: Signalized /Controlled ~ ~ Type 4: Overcrossing / Undercrossing 6 ~t ~~ Pathway -Roadway Crossings 6 Pathway Development • Pathway Development Process • The dty secures funding and constructs pathway, e. g. Bud Porter Pathway • Developer (wilds portion of the pathway that connects through development 3 classes of projects • City of Meridian (gap clowre) • Developer Pathways • Major Works Project Priorities and Phasing • City of Meridian (Gap Closure) • Selection Criteria • Connectivity • User generator • Regional benefits • Overcomes barriers Land uses • Ease of implementation ~m~ ~r ~~e e.~.oe..~..,~.r ~~o~~~~ r~moma~~a ,~..~ ~swQ,n m was.e.we~H ~~p~~~i ~~rmw~:va ~~~e em...e•m•no n.a avm~vc o... vm..n e~pnmc~ ~e o ca~~ oaw~~ Bv~9ravu0m,eq•eaB Tm Wstru~~say e,q~evYE 1 Project Priorities and Phasing • Developer Pathways ~~~~ • unranked T°'m~"~isy°°~°tlP v.e.we~vo • Major Works ~~~°•~^_ ~~ _ _ • Boise Valley Rafl-vAth•Trail ~~ -- I.84 overcrossingls) ~~„~. - : rn~.,,mv~.+r a~.,. nm..ra.~•vn e° ~ - .. re . ow ~.ra.~ve w•wrnarm.we.~c o.e~vmawa.~a cr~e.~~ ~~~~~ e~mer, r+~nea~ao 7 Pathway Descriptions • Based on extensive fieldwork • Detailed descriptions of location of existing pathways and recommendations for proposed pathways • Lists major crossings, length of segment, and status (existing or proposed) ,Pathway Descriptions -~ ~o..- - - _ - ----~~~ - = e,~,p ° I l ~~ O .e '., p .. ,..,- ~® a A^ Estimated Long-Term Costs = $18 million -City of Meridian (Gap Closures) -_ Dces not include developer pathways z_ Does not include Major Works (Boise Valley Rail- - _ with-Trail or I-84 overcrossing) Boise Valley Rail-with-Trail: -53-6 million ' _ Overcrossing: -$10-12 million 8 Management - • Pathway Management _ Roles and responsibilitles • Parks & Recreatton staff - TechMCal AdWSOry Committee • CommuMty Members • Property Management ,, -_ Roadways !~ Encroachments i Utilities !Shared Usage • Pathway regulations Maintenance Guidelines • Paved surface maintenance • Vegetation and pest management - • Litter and illegal dumping • Signage - =Pathway access points .r .: ® 1~ J -1 Pathway Safety - • Provide good access to pathway system • Provide good visibility from adjacent neighbors ~ • High level of maintenance • Programmed events _ • Community projects - •Adopt-a-Pathway program • Pathway Watch program ® ~ 9 r~ Questions? 10 i December 1, 2006 • MERIDIAN CITY COUNCIL MEETING December 5, 2006 APPLICANT ITEM NO. 4 REQUEST Discussion /Update of Meridian Heights /Kentucky Ridge Subdivisions Proposed Request for Annexafion AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See aitcNChed y~`~ fob Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meefln~s shall become property of the City of Meridian. • • RECEI~'~ U ~Jt~~ City Qf Meridian. City Clerk O#~ice Memo Ta Will Berg From: Lenarcf Grady CC: Brad Watson f~afie: 11/3/2006 Rey Proposed Agenda Items for November 8, 2006 Pr~~-Gounal Meeting The Public Works Department respec~l'ully requesffi the folkruving item(s) be placed on the November 8 Pre-Ca~ncil agenda: M~r_idian Heis~hts/ttenl~ckv Ridge Annexation Rea~uest Attached is a proposed agreement prepared by Meridian HeightsJKentudcy Ridge (HOA) to the City of Meridian requesting annexation. There are 285 parcels. Appro~amately 200 of these are in the Meridian Heights Subdivision. The HOA operates a Lagoon system for treatment of sevrage. They are required to hook up to City Services once il~y become avai~ble. Pending Caunal approval, we could alknnr hookup to City sewer end of 2007 when the Bear Creels Lift Station is oflline. The HOA was notified earlier this year by DEQ that they have exceeded the MCL for Uranium. They are left with drilling additional weU(s) or hacking up th City Water. Several areas of corrcem have been raised by staff regarding this agreement The intent at this point is to present the HOA agreement and staff concsms to Council and ask for guidance. Some of the staff con~ms are summarised below Meridian Heiohffi Has No Mefier Setters - Kentuckx Rido~e Has Sailers. Norte of the fwmes in the Meridian Heights Subdivision have meter setters. 11'he HOA is requesting that the City install the setters using part of the hookup fees. F~timated cxrst is around $1,500 each (200 lots * $1,500 = $0,000). Alternatively, a single meter can be installed and ~ HOA could be treated as a single business. ff this option is selected, the HOA is ~,~~:.. requesting that bills be sent ib the 285 homes rather that She HOA. F'mance is apposed to this because they would have to process each bill individually. ~a ~ ~I~r~w~n ~o i? w~ s~~o M Idaho 83642 • Page 1 (208) 898-5500 Fay (~ 898 9551 ~~~-'•~ r~ LJ • Meridian Hei~rhffi Sewer Lutes are Sub-Standard. The Meridian Heights coilectian system is sub-standarcl. Same of the lines were filmed and showed leaky pipes. Kentucky Ridge is probably t®ble. Some of the [h~ellings ,1~1Nay Not Mgt Code. Code Enfioroemerrt is csonduc~ng an ir~farmal inspection and should have the n~sutts at the meeting. Pressure Irtiraation is Not Availab~. The HOA is asking us th waive the Well Development Fee. This wild amount to 285 kits x $1,000.28 per lot =$285,080. • Page 2 WATER AND SEWER CONTRACT This Water and Sewer Contract ("Contract") is made as of the date last written below the signatures of the parties (the "Effectiv® IDate") by and between the City of Meridian, an Idaho municipal corporation ("City") and M®ridian Heights Water and Sewer Association, Inc., an Idaho corporation ("Association"). For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Association her®by agree as follows: 1. Water Right Conv®yance. Associa#i~~n hereby agrees to sell and City hereby agrees to purchase all rights, title and int®rest in and to Water Rights ("Water Rights") in accordance with the terms and conditions hereinafter set forth. The Association shall Conv®y the Water Rights by Special Warranty Deed in the form of Exhibit A attached hereto and made a part hereof. 2. Water and Sewer Distribution System Conveyance. Association hereby agrees to convey and City hereby agrees to accept all rights, title and int®rest in and to the water and sew®r distribution lines, valves, systems and components from the point of connection at the City's water and sewer matins to the point of connection to the individual water and sewer lines connecting to each home within the Meridian Heights and Kentucky Ridge subdivisions ("Water and Severer Lines") in accordance with the terms and conditions hereinafter set forth. Title to the Water and Sewer Lines shall be Conv®y®d by Bill of Sal® in th® form of Exhibit B attached hereto and made a part hereof. 3. Purchase Price. The total "Purchas® Price" for the Water Rights is the sum of Three Hundred Seventy-Fiv® Thousand Dollarrs ($375,000). The Purchase Price shall be used to offset the Connection Fee (as defined in Section 4). 4. Water and Sewer Connection Fee. The Association agrees to connect its water and sewer systems and City agrees to accept the connection. The combined water and sewer connection fee shall be One Million One Hundred Eleven Thousand Seven Hundred Eighty-Five Dollars ($1,111,785) ("Connection Fee"). The Connection Fee does not include water meters or their installation. The Connection Fee shall be paid in two (2) installments. The first installment of Three Hundred Seventy-Five Thousand Dollars ($375,(}44) will be due at the time the water system is connected to -1- ~a~a.ooo~.ese6z6_, the City's system as set forth in Section 7(a). The s®cond installment will be due at the time the sewer system is connected to the City's system as set forth in Section 7(b). 5. S®wer Maintenance F®e. The Association agrees to pay the City a maintenance fee in the amount of Thirty Thousand Dollars ($30,000) ("Maintenanc® Fee°) for future maintenance and repair costs that the sewer system may incur. The Maintenance Fee shall be paid at the time the sewer system is connected to the City's system asset forth in Section 7(b). 6. Property Sold As-Is. The provisions of this Section 6 shall survive closing. City is relying solely upon City's inspections as to the Water Rights and Water and Sewer Lines. F~ccept as expressly set forth in this Contract, Associa#ion and Association's agents are not making, have not made and expr®ssly disclaim any representa#ions or wan-anties, express or implied, with respect to any aspect, feature or condition of the Water Rights or Water and Sewer Linies including, without limitation, the existence of hazardous waste, or the suitability of Subject Property for City's intended use. City shall independently verify all information and reports regarding any aspect or feature of the Water Rights and Water and Sewer Lines provided by Association. Association does not guaranty the accuracy of any information or reports provided by Association, it agents, employees or contractors. Cutyy is purchasing the Water Rights and Water and Sewer Lines in "As Is" condition with all faults including both latent and patent defects and City releases Association from any and all liability relating to any aspect or condition of the Water Rights and Water and Sewer Lines (including hazardous waste), known or unknown, foreseeable or unforeseeable, actual or contingent, arising by statute, common law or othervuise. As used herein "hazardous waste" shall mean any hazardous waste or pollutants, contaminants or hazardous waste as defined by the Federal Water Pollution Con#rol Act, the Comprehensive Environmental Response, Compensation and Liability Act of 1990 and any amendments thereto, the Resource Conservation and Recovery Act and any amendments thereto or any similar state, local or federal law, rule or regulation (collectively "Environm®ntal Laws"}, including, without limitation, asbestos or asb®stos containing materials, PCBs, petroleum and petroleum products and urea-formaldehyde. -2- Qos~.ooo~.aess~.~ ~ r 7. Water and Sew®r Connections. (a) The Association, at the Association's sole cost and expense, shall cause its water system to be connected to the Cites water system at Lot 1, Block 10 of the Meridian Heights No. 2 Subdivision. The connection point will be at two points and made using two eight inch (8") flow meters with a radio head and double check valve. Construction for the connection will begin in January of 2007 and thereafter the Association shall diligently pursue completion of the water connection. Provided the water connection construction passes inspection and contingent on payment of the first installment of the Conn®ction Fee, the Association may connect to the City's water system upon completion of construction. (b) The Association, at the Association's sole cost and expense, shall cause its sewer system to b® connected to the City's sewer system at Lot 1, Block 10 of the Meridian Heights No. 2 Subdivision. There shalll be a two point connection to the City's sewer system. Construction for the connection will begin in January of 2007 and thereafter the Association shall diligently pursue completion of the water connection. Actual utilization of the sewer connection will not begin until September of 2007; provided the sewer connection construction passes Inspection and contingent on payment of the second installment of the Connection Fee, The City, at the City's sole cost and expense, is hereby given the right to install sewer flow meters in the future in its sole discretion. (c) After connection to and utilization of the City sewer lines, the City will pem~it the pond effluent to enter the City's sewer lines at no cost or fee according to a schedule established by the Association, or its contractor, and approved by the City. The schedule will set forth the time, duration and floHr for pumping the pond effluent into the City's system. Cost of pumping the pond effluent into the sewer lines will be paid for by the Association or its contractor. (d) All construction contemplated by this Section 7 shall be done in accordance with all applicable laws, rules, ordinan+ces, and permits. The City shall issue a permit for the installation of the water and sewer lines in December of 2006, pending proper application, grant of easement, drawings and payment of fees. -3- 4os~.ooo~.eeeszs_~ 8. Billing. Beginning as of the date the water connection is made, the City will begin billing all Kentucky Ridge members of the Association a pro rata portion of the water consumed as measured by the meter serving such members. Beginning as of the date the water connection is made, the City will begin billing all Meridian Heights members of the Association a pro rata portion of the water consumed as measured by the meter serving such members. Beginning as o1F the date the sewer connection is mad®, the City will begin billing all Kentucky Ridge members of the Association a pro rata portion of the sewer utilization based on winter water utilization by such members. Beginning as of the date the sewer connection is made, the City will begin billing all Meridian Heights members of the Association a pro rata portion of the sewer utilization based on winter water utilization by such members. If the City installs sewer meters, sewer rates will be based on actual sewer utilization. The provisions of this section shall not Ilmit or define the City's future utility billing practices or rates. Such practices and rates are established according to City ordinances, rules and procedures which are subject to change. 9. Attorn®ys' Fees. If a suit, action, or other proceeding arising out of yr related to this Contract is instituted by any party to this Contract, the prevailing party shall be entitled to recov®r its reasonable attomeys' flees, expert witness fees, and costs (a) incurred in any settlement negotiations, (b) incurred in preparing for, prosecuting, or defending any suit, action, or other proceeding, and (c) incurred in preparing for, prosecuting or defending any appeal or any suit, action, or other proceeding. For purposes of this section, °attorn®ys' fe®s" shall mean and include attomeys' fees and any paralegal fees. This section shall survive closing and shall survive and remain enforceable notwithstanding any rescission of this Contract or any determination by a court of competent jurisdiction that all or any portion Hof the remainder of this Contract is void, illegal, or against public policy. 10. Default. Time is of the essence of this Contract. Upon the expiration of ten (10} days' written notice from either party stating the other party has failed to perform its obligations hereunder, such party shall be deemed to be in default unless such failure to perform is cured within the ten (10) da~~ period. Upon a default occumng, -4- 40883.0001.886525.1 ~ ~ the non-defaulting party may pun,ue all rem®dies at law or in equity, withou# limitation of any kind. 11. Notices. All notices given pursuant to this Contract shall be in writing and shall be given by personal senilce, U.S. Mail, or other reliable delivery service such as Federal Express or UPS, postage or delivery charges prepaid, addr®ssed to the appropriate party at the address set forth below: To City: City of Meridian Attn: Meridian, ID 83642 To Association: Meridian Heights Water $ Sewer Assoc. Attn: President P.O. Box 472 Meridian, Idaho 83680-0472 With copy to: Hawley Troxell Ennis & Hawley LLP Attn: Timothy W. Tyree 877 Main St., Suite 1000 P.O. Box 1617 Boise, ID 83701-1617 All notices given pursuant to this Contract shall be deemed given upon receipt. For the purpose of #his Contract, the term °receipt" shall m®an the earlier of any of the following: (a) the date of delivery of the notice or other document as shown on the return receipt; (b) the date of r®ceipt of the notice or oth®r document by the person or entity to whom it was addressed; or (c) in the case of refusal to accept delivery or inability to deliver the notice or other document, the earlier of (i) the date of the attempted delivery or refusal to accept delivery, (ii) the date of the postmark on the return receipt, or (iii) the date of receipt of notice of refusal or notice of nondelivery by the sending party. 12. Tax Deferred Exchange. City and Association acknowledge that ®ither party may wish to structure this transaction as a tax deferred exchange of like-kind property within the meaning of Section 1031 of the Internal Revenue Code. Each party agrees to reasonably cooperate with the other party to effect such an exchang®; provided, however, that (a) the cooperating party shall not be required to acquire or take title to any exchange property, (b) the cooperating party shall not be required to incur -5- 40853.0001.898525.1 any expense or liability whatsoev®r in connection with the exchange, (c) no substitution of the effectuating party shall release said party from any of its obligations, warranties, or representations set forth in this Contract or from liability for any prior or subsequent default and®r this Contract by the effectuating party, its successors, or assigns, which obligations shall continue as the obligations of a principal and not of a surety or guarantor, and (iv) the effectuating party shall be responsible for preparing all additional agreements, documents and escrow instructions (collectively, the "Exchange Documents°) required by the exchange, at its sole cost and expense. 13. General. (a) Successors. This Contract shall be binding upon the heirs, successors, assigns and personal representatives of the parties hereto. (b) a®adings. Section headings are for convenience only and shall not be deemed to define, limit or construe the contents of any terms, consents or conditions in this Contract. (c) Entir® Agra®ment. This Contract, together with the exhibits attached hereto, contains the entir® agreement between the parties hereto and supersedes all prior understandings and agreements, oral or written, with respect to the subject matter her®of. The provisions of this Contract shall be construed as a whole and not strictly for or against any party, and may not be modified or amended in any manner except by an instrument in writing signed by both City and Association. (d) Gov®rning Law. This Contract shall be governed by and construed in accordance with the laws of the state in which the Subject Property is located. (®) .toint and Sev®ral Obligations. In the event any party hereto is composed of more than one (1) person, the obligations of such party shall be joint and sev®ral. (f) Third Party Beneficiary Rights. This Contract is not intended to create, nor shall it be in any way interpreted or construed to create, any third party beneficiary rights in any person not a party her®to. -6- aoe~.ooo,.sessz~.~ i~ EXECUTED as of the date last writt®n below. clnr: City of Meridian ASSOCIATION: Meridian H®ights Water and Sew®r Association, inc. By: Tammy de Weerd, Mayor Dated: ATTEST: List of Exhibits Exhibit A --Special Warranty Deed Exhibit B -Bill of Sale By: Val Hill, President Dated: 7- 40853.0001.888825.1 1~ RECORDING REQUESTED AND WHEN RECORDED RETURN TQ: (SPACE ABODE THIS LINE FOR RECORDER'S USE ONLI~ EXHIBIT "A" SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED made this day of , 2007, between Meridian Heights Wat®r and Sewer Association, Inc., an Idaho corporation ("Grantor), and Clty of M®ridian, an Idaho municipal corporation, whose address is Meridian, ID 83648 ("Grant®e"), witnesseth: That Grantor, for and in consideration of the sum of Ten Dollars and No Cents ($10.00), and other good and valuable consideration, the receipt whereof is hereby acknowledged, does, by these presents, convey unto Grantee and its successors and assigns forever, all the following described water rights situated in the County of Ada , State of Idaho. Together with all and singular the tenements, hereditaments, and appurtenances thereunto belonging or in anywise appertaining (but specifically excluding any appurtenant water rights), the rents, issues and profits thereof; and all estate, right, title and interest in and to the property, as well in law as in equity, except as expressly provided otherwise herein. To have and to hold, all and singular the above-described premises together w°rth the appurtenances unto Grantee and its heirs and assigns forever. Grantor makes no covenants or warranties with respect to title, express or implied, other than that previous to the date of this instrument, Grantor has not conveyed the same estate to any person other than Gran#ee and that such estate is at the time of the execution of this instrument free from encumbrances done, made or suffered by the Grantor, or any person claiming under Grantor. GRANTOR: Exhibit B Meridian Heights Water and Sewer 40853.4001.896525.1 Association, Inc. By: Val R. Hill, President STATE OF IDAHO ) ss County of Ada ) On this day of , 2007, before me, the undersigned, a Notary Public in and for said stet®, personally appeared Val R. Hill, known or identified to me to be the President of Meridian Heights Water and Sewer Association, Inc., the corporation that executed the instrument or the person who executed the instrument on behalf of said corporation, and acknowledged to m® that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho Residing at My commission expires Exhibit B 40883.0001.888525.1 EXHIBIT B BIII of Sale This Bill of Saie made this day of , 2007, between Meridian Heights Water and Sewer Association, Inc., an Idaho corporation ("Sell®r"), and City of Meridian, an Idaho municipal corporation, whose address is {"Buyer"). For Ten Dollars {$10.00) and other good and valuable consideration, Seller does h®reby convey to Buyer the goods described on Exhibit A attached hereto and made a part hereof. Seller makes no covenants or warranties with respect to title to the goods, express or implied, other than that pr®vious to the date of this instrument, Sell®r has not conveyed the same estate to any person other than Buyer and that such estate is at the time of the ex®cution of this instrument free from encumbrances done, made or suffered by the Seller, or any person claiming under Seller. SELLER: Meridian Heights Water and Sewer Association, inc. By: Val R. Hill, President Exhibit B 4U853.0~01.888826.f ~ ~RAP* Meridian City Council Special Joint Meeting November 8, 2006 The Meridian City Council Special Joint Meeting was called to order at 5:30 P.M. on Wednesday, November 8, 2006 by President Councilman Shaun Wardle. Members Present: Mayor Tammy de Weerd, Keith Bird, Shaun Wardle, Charlie Rountree and Joe Borton. P&Z Members Present: Michael Rohm, David Moe, David Zaremba, Wendy Newton-Huckabay and Keith Borup Staff Present: Bill Nary, Len Grady, Anna Canning, Matt Ellsworth, Peter Friedman and Will Berg. Item 1. Roll-call Attendance: Roll call. X Shaun Wardle X Charlie Rountree X Item 2. Adoption of the Agenda: X Joe Borton X Keith Bird Mayor Tammy de Weerd Bird: Mr. President. Wardle: Mr. Bird. Bird: I move we adopt the agenda as published. Rountree: Second. ~~AFT Wardle: It's been moved and seconded to adopt the agenda. All in favor. ALL AYES. MOTION CARRIED. Item 3. Overview of South Meridian Area Plan: Wardle: Before we begin on Item 3, the 45 minutes that we have allotted is for both three and four and is the max. So, if you will take note of that. Thank you. Ellsworth: Mr. President, Council and Members of the Commission. South Meridian Comprehensive Planning process is well on the way of up and running and we will give you an overview on it this evening. The purpose of the planning process that we are engaged in here was to prepare a plan for the South Meridian City Council Special Joint Meeting November 8, 2006 Page 2 of 26 Meridian area for eventual adoption of the city's comprehensive plan. Broadly speaking there are three components to the process here. On the one hand was public participation. We also had asub-consultant involved to prepare the market study to go along with the study area and of course the draft plan itself. As far as public participation process was concerned that was almost separated out as its own guiding portion of the plan that was to develop a plan that is supported by area residents. The market assessment end of things was just to make sure that whatever proposed land uses come forward with the plan that those will, in fact, be feasible within the market realities. The draft plan itself is going to integrate and incorporate three different components. On the one hand it is going to bring in public and resident feedback, which obviously comes from the public participation process. Of course the market conditions and other area and regional plans, Communities in Motion and ACHD plans as well. The plan itself is going to come down to obviously an amended future land use map that coincides with the boundaries that we have been taking a look at and the specific area of taxed, which will just sort of highlight some of the areas specific concerns. The public process, once again going along with the public participation process. Three public meetings have been conducted today. The first one regarded community identity. We moved from there into community visioning and based on the feedback that we received in the first two, our consultants and staff (inaudible--) meeting. 176 folks turned out. 76 comment forms were submitted and Members of the Council this may look familiar to you. This was a data exercise that we asked meeting participants to participate in and as you can see the blue dots that we asked folks to place on the aerial map there came down to residents who identified more with the City of Meridian as opposed to the City of Kuna and of course a lot of residents who preferred remaining unincorporated at Ada County or with a different entity. In any event, we asked that they placed the dots on their relevant parcels so that we could sort of gage where an appropriate study boundary would be. The results of the exercise were brought before Council on April 18~' and during that meeting Council chose an appropriate study boundary, which is what we have moved forward with since. As you can see, the western boundary over there runs down McDermott Road to Lake Hazel, then jogs east to the half mile between Linder and Meridian Road, then it proceeds south to a half mile south of Columbia and over to coincide essentially with existing eastern boundary of the city, one quarter mile west of Cloverdale there. The second public meeting was conducted August 20~'. The purpose once again was to determine residents' vision for the future of the area. It was another well attended meeting. Seventy people showed up. Not quite as much as the first one, but it was still a product meeting nonetheless. We asked residents to hone in on the priorities that they could identify for the future of the area. What they brought back to us was top priority planning for responsible growth followed by preserving rural, agricultural life style in the area and providing better traffic infrastructure. Now a little of elaboration on the first one. Planning for responsible growth and some of the key elements that they cited pertaining to that issue were acquiring development to pay for itself, not forcing annexations and planning for a balanced mix of services and then having Meridian City Council Special Joint Meeting November 8, 2006 Page 3 of 26 appropriate transitions in between different uses between your residential, your commercials, your employments and so forth. Preserving a rural and agricultural lifestyle -residents of the area identified protecting water resources as a top priority, allowing existing agricultural to continue operation, preserving farmland and open space and we also asked for a little bit of clarities to exactly what rural means -just that it could mean a lot of different things to different people. So, broadly speaking what we heard back during that meeting was units placed between %2 acre lots and five acre lots seem to be the general consensus, although there were a few who felt that outside of those general parameters will also acceptable as rural. As far as traffic infrastructure was concerned, mobility access and safety were the three main concerns of people in the area and of course development of parks and trails, as well as open space was identified as a priority as well. Based on the information that we learned at the second public meeting we moved forward with the third and that went forward on September 20, 2006. Another (inaudible) meeting - 193 people turned out and that was the meeting during which we presented the three different alternative land use scenarios that the consultants and staff had been developing. The first alternative that we presented emphasized low density and that obviously was sort of a roll over from the feedback that we received at the previous two meetings. As a result of course it resulted in less land for parks and schools and there was also less of an emphasis on non-residential uses. The second alternative that we presented on the 20th there focused on employment on job creation and that was essentially based on two factors -broadly here - on the one hand it was Communities in Motion, which tries to balance out the housing (inaudible) the Valley and also the feedback that we received from residents in the area the previous two meetings just in the desire to have more employment options closer to home. The third alternative that we asked participants to consider was a transit support alternative and that reflects much more closely the recommendations that came forward in Communities in Motion. What we teamed at that meeting was that folks overwhelming preferred low density, but the comments that they submitted were also very telling. There was a very strong desire among meeting attendees for parks and open space, so we started brainstorming different possible solutions to make sure that we can integrate both. They were also fairly adamant about providing commercial businesses to meet day to day needs and the bottom line on that was that folks didn't want to have to cross I-84 to get groceries everyday and things of that nature and again some employment options and opportunities in the study area. So, we did what we could to roll those together. I apologize if this is tough to see from where you guys are, but this is the preliminary map - De Weerd: Matt? Ellsworth: Yes, ma'am. De Weerd: Before you move on, the last meeting, the third meeting you also co- located with the ACHD study as well. Is that not correct? Meridian City Council Special Joint Meeting November 8, 2006 Page 4 of 26 Ellsworth: Yes ma'am that is correct. ACHD is in the process of preparing a South Meridian Transportation Study. It has been a great level of communication between ACHD and the city so far. They lined up their boundaries for that study to coincide with the boundaries for the South Meridian Plan and what you will see coming forward with that is essentially three different scenarios on their end that they are going to take a look at. They are looking in depth at Communities in Motion type scenarios, community choices rather - also a trend scenario and they were going to run traffic modeling on the preferred land uses that result from the South Meridian Plan here. So, we definitely appreciate the level of communication between the agencies as these are moving forward. De Weerd: Okay, thank you. Ellsworth: Sure. On the future land use map and again this is a work in progress and this was forwarded from our consultants late last week so we are still giving it the comb through, but in general it is predominantly low density, which again aligns fairly closely with the desires of area residents that we heard throughout the public participation process. It had some higher densities along the major transportation comdors as identified in Communities in Motion and those were in the study area Lake Hazel, Meridian and Ten Mile so we did what we could to up the units per acre along those comdors. It does incorporate neighborhood centers and that is primarily to meet the day to day shopping needs that were emphasized by participants in the three public meetings. We integrated an employment sanctuary, which is a new designation. We are still ironing out the details on it, but on the one hand that is a response again to the desire for more employment options, but what we envision with that designation is ultimately business park, high tech campus type uses ideally for higher paying jobs for living wage jobs and again we are exploring strategies with our consultants to be responsive to the requests for preservation of open space throughout the area and especially as you work your way south, primarily in the vicinity of Columbia there we have been brainstorming to try to determine an appropriate method to set up some sort of a transition between the cities of Meridian and Kuna if and when they end up growing together. So, we have been exploring different setbacks, different clustering options and things of that nature, but in just a minute here I will turn it over to the Commission and the Council for any suggestions that you may have that we should look into as we continue moving forward with that. As the Mayor mentioned the ACHD Transportation Plan is another one in the works at the moment. That is scheduled for completion in March of next year and so those will fit together very well here and ultimately that will be incorporated with the comprehensive plan at a later date and we are exploring different ways to do so. The next steps in the process here as we move forward - on the one hand we are going to finalize the map based on conversations with other agencies between the staff and consultants. Once we finalize it, it will be presented to the public on November 15~'. A couple of expected changes to the map as we move forward here is we are going to run Meridian City Council Special Joint Meeting November 8, 2006 Page 5 of 26 the locations of the proposed schools and fire stations backed by Joint School District No. 2 as well as Meridian Fire Department. We are still considering different ways of integrating some of the non-residential uses. There were a couple of spots that were (inaudible) to revisit here over the upcoming weeks. The pathways - I am not sure if you noticed or not, but on this map there aren't any pathways indicated at the moment and the reason behind that is because at the same time that this is moving forward the city is also developing an update to the trails and pathway master plan. We have a consultant team out of Portland and that is a joint project between Planning and Parks and Recreation. They have had two public meetings to date and that plan is moving forward very well. Doug Strong plans to schedule aPre-Council work session with Council in the upcoming weeks between now and when that application would be submitted as another comp plan amendment on December 15 But, ultimately what is going to wind up happening is the recommendations from the pathways plan will be integrated directly into the South Meridian study area here so there won't be any conflict between those. Once again the transition zones to the south, like I said we are looking at a different setback and other ways of just establishing visually and from a travel perspective some sort of separation between communities - that was another recommendation that came forward in Communities in Motion. So, if there are any suggestions from the Commission or from Council as to different methods that we might look into for that sort of thing, we would appreciate some direction from you guys on that. Friedman: Madam Mayor, Council Members, Commission Members a couple of other changes that we are going to be looking at on this map, particularly along Ten Mile and Lake Hazel are possibly looking at a little bit higher density with the eye to the future with a possible transit along some of those major arterials. So that could be a transit you see coming back in the final preferred alternative as we move through the process. It is not shown on this map, but again there is a couple more refinements. We are working with a consultant on what we are going to want to put forward and bring to the Commission and the Council. Ellsworth: Again the next steps - we have brushed on these and at this point I would be happy to do what I can to answer any questions that Council or the Commission may have. Wardle: Thank you Matt and Pete. One of the questions that I have on your map that I noticed is that all the neighborhood centers are at major intersections. Was there discussion - I know in the past we have had a policy in especially north Meridian of moving some of those to the half mile or the mid point of the mile. Was there in the discussion on that by the community? Ellsworth: There definitely discussion, Chairman, that was had between the consultants and staff and as I understand it, some of the locations that were identified earlier were met with some resistance by landowners and developers and so the impression that I was under was we shifted them to some of these Meridian City Council Special Joint Meeting November 8, 2006 Page 6 of 26 major intersections to make sure again that it flows with the realities of the market on the one hand. On the other hand, discussions that we have had with ACRD and COMPASS and the consultants as well is integrating language to treat curve cuts, to treat access concerns up and down those major roads just to make sure the intersections continues to function the way that it needs to for the system and still allowing enough access for the neighborhood center concept to work. Wardle: Thank you, Matt. Council, Commission? Just to clarify, Matt, for the public hearing process this is really an informational item for us today. We have a series of public hearings scheduled and we expect application to the Planning and Zoning Commission for Comprehensive Review at what --? Ellsworth: December 15~' is the date that we have and that we decided to submit that and the pathways plan that I mentioned a moment ago as well is going to be forwarded on the same timeline there. Canning: President Wardle, Members of the Council and Members of the Commission, one of the things that we would like to know today is if you see that staff is headed down a path that you are completely uncomfortable with, you need to let us know so we can change course here. That is what we are really trying to get from you tonight. Not an overall approval or disapproval of this plan, but if you are concerned with where we are headed, if you could let us know now that would make for a much more efficient public hearing process. Wardle: Anna, one of the questions that I have and Matt touched on it a little bit and that is the employment sanctuary area. Can you point that out on the map and --? Canning: Sure. It is that gray blob on - it is the gray square on Meridian and Lake Hazel and we use the term sanctuary only because we didn't want -not to say that folks couldn't develop there now, but to say it would be saved for employment uses, not for retail, not for other uses that might be acceptable in that zoning - to use that term to say this is for employment uses, not retail basically. Wardle: How many total acres does that encompass currently? Canning: It looks like about a'/ of a square mile so that would be - Bird: One hundred and sixty. Canning: One hundred and sixty. Bird: I think that is about right. LJ Meridian City Council Special Joint Meetinc November 8, 2006 Page 7 of 26 Wardle: Anna, I guess in my min this would be mirroring potentially extent? d to think of our current employment centers what we have at Eagle and Overland to an Canning: Yes because those are 90 and 90 and so those are about 180 so, yes, similar size. Wardle: Thank you. De Weerd: Mr. President. Wardle: Madam Mayor. De Weerd: I guess I would just like to make a comment. I didn't participate - I did - I went to all three of those meetings just to get a sense of what was the thought of the people that participated and I know the first meeting that we had was a lot different than the last meeting we had -tempers -maybe there has been a lot of credibility and trust that has been built and I would like to compliment the staff and our consultants on how they really reached out and brought the citizens and property owners into the process. It was pretty contentious at first and the third meeting they had there was some really good dialogue going on and people could see that staff really did want to know what their thoughts were and that their voices were being heard. There has been a number of correspondence emails going out to keep the residents informed and in the loop, so I would just like to give my kudos to staff for your approach and in really helping smooth over a very rough start. Wardle: Mr. Zaremba if you could please come to the microphone. Zaremba: Mr. President, Members of the Council -Matt thank you for the presentation. I guess the question I would ask is there an area that would be identified for -what are they being called enterprise districts seems to be a new economic thrust in Meridian? I don't know if that needs to be defined or not, but like businesses together along with supply businesses in one area and is there any place in south Meridian that is envisioned for something like that? Canning: We hadn't yet talked about one in the south Meridian plan as far as a districting for a specific targeted type of use, but employment sanctuary could certainly be one. There could also be an opportunity, perhaps for something more related -kind of a rural, agricultural, but it wasn't something we heard the neighbors say. But, we could certainly look at trying to incorporate that into it if that is something that the Commission and Council would like to see us work on or work on an idea of what that employment sanctuary should be geared around. We could also do it that way. This does share area with the Ten Mile Charrette, which had a very focused employment -kind of office employment and industrial employment, but we haven't talked much about the equivalent of a medical Meridian City Council Special Joint Meeting November 8, 2006 Page 8 of 26 district or what that employment sanctuary could be. We could come up with a list if that is something Council and Mayor and Commissioners are interested in. De Weerd: Mr. President. Wardle: Madam Mayor. De Weerd: Well, I think we have had some discussions in that area. I don't know how it relates to some of the Ten Mile Area Specific Plan, but there has been discussion of a particular type of industry to consider in that area. Canning: Do you mean the pharmaceuticals? De Weerd: Yes. Canning: Okay. Borton: Matt, I just have a couple of questions. One of your earlier slides when it was talking about some of the preferences, whether it is -were you able to determine whether or not those preferences varied based upon where the individuals identified themselves with? Ellsworth: Well - Borton: Or was there any trend --? Ellsworth: At the third meeting, I guess sort of the umbrella trend that we did notice was that it was better attended by folks in the immediate vicinity of the study area, whereas in some of the earlier meetings it was essentially people within the study area. It was tougher to keep a track on exactly where these specific comments were coming from in relation to where the attendees lived in and around the study area, so to really nail down on the specifics on that, we weren't really able to capture it -but, broadly speaking, like I said we did notice there were some more people from outside of the study area at the third public meeting than at the first one. Wardle: Mr. Borup. De Weerd: Sony this isn't so conducive to good dialogue. Borup: Mr. President, Members of the Council the question I have and Iwas - and I thought it was very positive to see the number of people that attended. Was there any effort to determine percentage of land ownership? I mean, are we having 80 percent of the people and only 20 percent of the land in this area that are expressing their opinion or was there any effort to determine the number of acres with each respondent or representative or anything along that line at all? • Meridian City Council Special Joint Meeting November 8, 2006 Page 9 of 26 Ellsworth: We really didn't focus in to that level of detail. I mean, the mapping exercise at public meeting number one was really where we asked specifically to the parcel level, you know where each attendee resided throughout the study area. We didn't ask the number of acres that they were speaking for or anything along those lines though. Borup: That is something that kind of helps me determine to what light to put the comments in and you know who it is that is responsible. Thank you. Canning: President Wardle if I could answer too. Commissioner Borup we did - as the Commission knows there is one major landholder to the east of Eagle. There is really only one other major landowner to -not Eagle, but Meridian - there is only one other person that we are aware of having considerable holdings on the west side. If you look at the parcelization pattem, if you flip back. Part of the struggle in this area is there are so many irregular, relatively small acreages. Just anecdotally during the meetings, we heard from a lot of five acre owners and some 20 acre owners. They seem to all be saying the same thing -the views expressed by the major owners were reflected in a comprehensive plan amendment that you have already acted on. So, you are aware of those, but the other ones they were -there didn't seem to be a pattem because in our wrap ups for the meetings we always queried one another about that because I was curious about those kinds of issues too and to whether the west side felt differently than the east side, but it seemed to be fairly consistent actually. Borup: No big farms left in that area then? Canning: There are a couple large farms that the daughter who happens to work for ACHD showed up, but that was -there are some dairy farms, but not a whole lot of large farms left. Wardle: Thank you, Ann. Before we move on just to answer a question about districting, looking at the employment sanctuary area, it appears to me just from a transportation standpoint knowing what is coming from Canyon County; some of ACHD's planning as well as ITD that that would become a very desirable comer very, very quickly. I think it would be a great service to really define that area so that we can get exactly what we want because I suspect that you will have a lot of pressure from large retailers to come through and if we can plan that area ahead of time accordingly to get a nice mix of uses it would probably make the development area even much more desirable. Mr. Rountree. Rountree: Mr. President -for anyone of you three, I guess that particular corridor is going to be even more heavily used as we grow. Is there anything in mind as it relates to the proposed uses primarily medium density, residential to factor in some kind of a buffer between the high volumes of traffic and residential - number one as it relates to traffic and number two to minimize the amount of access that is going to be allowed on that corridor, you know even though our r'1 L ~ Meridian City Council Special Joint Meeting November 8, 2006 Page 10 of 26 ordinance covers it, is there some way to define there will be reduced access available? • it in the plan map to identify that Canning: President Wardle, Members of the Council, Mayor and Commission certainly we could look at extending. We have got a transition zone shown up to the medium density residential designation. We could continue that up until it hit a non-residential designation. There is a question about whether that red commercial property wall stay that way. We are talking to folks now, so if that went away we could just carry that transition all the way up to the employment center or sanctuary, sorry. That would be one way you could get that additional buffer. Ellsworth: Councilman Rountree if I could add to that. Mayor, Mr. President, Members of the Commission, Council we do have another meeting scheduled coming up here on the 17~' of this month to sit down with staff of ITD, ACHD, the City of Kuna and the City of Meridian and it is to discuss that exact corridor of State Highway 69. We noticed that in 2008 ITD's program for a corridor study of SH 69 so the thought was between ACHD's South Meridian Transportation Study, the city's land use plan and the State's plan forthcoming in 2008 there is probably some opportunities to get on the same page now rather than waiting until then and allow their needs, wants and desires to sort of shape this plan as it moved forward. That is coming up in the next couple of weeks and this map will definitely be a part of that conversation. Rountree: Very good. Mr. President. Friedman: I am sorry -- I want to follow up a little bit on that and getting back to the employment sanctuary. As Anna indicated we still need to define what exactly that is, but not only what it is but how it evolves. I think one of the things we might want to put in there is sort of maybe a master plan in concept for it or something so we can look at some of those access circulation issues that Council member Rountree, I think, is talking about also for the residential areas because that really is the key is how do we make them connect and if we are fortunate enough to get someone who consolidates it all, but if we are not that fortunate how do we make it work? Rountree: Mr. President. Wardle: Mr. Rountree. Rountree: Just a curiosity question because I can't find it -what is that? I don't find it on the legend. Canning: No, it -man you have sharp eyes, sir. That is - we originally had the consultants identify some view lots because we were curious where those view lots would be. It will be a separate exhibit. They were on this map for a while. • Meridian City Council Special Joint Meeting November 8, 2006 Page 11 of 26 That happens to be one property that they forgot to take the layer off. That is all it is. Rountree: Okay. Wardle: Thank you to staff for all your hard work and getting this public input and so I think - do you have enough direction to go forward from here? Ellsworth: Mr. President, I believe so. Wardle: Great. Thank you very much. Thank you, Commission for your input. Item 4. Overview of Ten Mile Specific Area Plan: Friedman: Thank you Mr. President, Mayor, Council members, Commissioners I think as we have already talked about in the previous plan that the two planning efforts that the city has currently going on are really meant to either reinforce or further refine our comprehensive plan and you know the goal is to provide as city leaders as well as property owners and business owners with what we want to see and get in front of as far as future growth and the city goes and as you saw on the South Meridian Plan we had one form of public engagement and as the Mayor has indicated that has been a pretty strong hallmark of our planning efforts and I think as you will see now on the Ten Mile Specific plan we had another form of public engagement, but I think what I wanted to emphasize is that both of these planning efforts have really tried to focus on and incorporate the public as we go through the process and we will continue to do that as we take these plans and refine them and take them before Planning & Zoning and then ultimately to you. If you can imagine the plan in the study area up here. Give us a moment, we have another presentation, but where we are at in the specific plan process right now is we have been through the Charrette and we have refined some plan alternatives, which hopefully you will see pretty soon. Some of you saw the preferred land use alternative at the end of the Chan-ette on the fourth day. We are refining a few of the land use designations. We are refining some of the transportation and circulation patterns on that and we will be working with our consultant to get a draft plan assembled and put together here by the end of the month. So, there you have the Ten Mile Specific Area Plan Study area and again as you know this is in anticipation of the construction of the Ten Mile Interchange. The planned components are going to include, of course, your normal goals, policies and objectives. We will have a land use plan that will assess current conditions and then start looking at future land use and how they are compatible with adjacent uses and how they transition to other uses as well as the effect on transportation system. We also have a transportation plan and I think you will see in a moment that what we have tried to do is actually identify a collector system so that we can avoid some of the issues that relate to congestion with multiple accesses along collectors and arterials. As part of the Meridian City Council Special Joint Meeting November 8, 2006 Page 12 of 26 planning process, what has been going on in the background is that we have had a market analysis, trying to focus on what uses we should target for this area as well as an industrial lands analysis, which is not only going to be focused on this area, but will also be focused - it is a city wide analysis that is being done. The real sort of - we are moving in a new direction now -this plan, the specific area plan is going to have an urban design element so we can start looking at building forms and how it relates to the streets and how buildings and development relate to each other and then there will be some recommendations on how we implement this plan, but there will be design guidelines or enough to give us some direction as we are posed for future development in the area. As I said that the hallmark of our planning efforts has been citizen involvement and property owner involvement and so through the Ten Mile Specific plan we undertook the Charrette process, which is a fancy word for a design exercise, which is really an iterative process where we have ongoing discussions with stakeholders and the public - we develop plans, they review them, they react to them, we redevelop them, we go through alternative analysis and ultimately at the end we bring out what we think we have heard in a graphic form for some confirmation or buy off. So, we kicked off sort of the beginning of Charrette week with a presentation of where we were going, what we had done that day and where we were going and what people could anticipate over the next few days. We started out with some basic land use scenarios and started winnowing down which ones we thought were even worth looking at and which ones had the strength and support of what we were getting from our interviews and our comments that were received. For those of you that were there, in and out of there you will remember that people were coming and going all day long and so staff and the consultants were madly working and drawing and interviewing people and then the people were coming in and we were talking with them and getting their ideas and their responses and so it was a very dynamic environment and as we develop those scenarios we started looking at the factors that we wanted to incorporate into them. One was you can't read it on the left, but it is a strong urban design component that looked at form and function. We had integration of land uses, protection of -there aren't really any flood plains out there, but some of the creeks and channels, which we could use as future amenities for future development and then a transition to surrounding uses - we also wanted to use sustainable design elements and really focus on high quality design. So, that was sort of the basic factors that under laid the development of our scenarios. Here we are another day or two into it. We have been getting comments, we have got a lot of transparencies, we are going through them and we are redrawing and talking about analyzing some of the comments that we have received and things start moving along - we start (inaudible) some colors, but while we are looking at land use we are also looking at transportation and what the possibilities are for intersection design and collector street systems. You know we were going back and forth trying to look at the various connection opportunities. Well, while this was going on, we were developing the land use continuum and trying to identify what would be sort of the range of land use intensities that would develop in the area, how they would relate to each other Meridian City Council Special Joint Meeting November 8, 2006 Page 13 of 26 and then there was a whole other group of people working on the design element and trying to illustrate what this area could look like as it is as we plan it. So, we developed a land use continuum that incorporates everything from low density residential to extremely high, not extremely high density but to high density residential to a mixture of uses and then you can't read it very well, but one of the focal points of the plan will be a lifestyle center that would be located on the site of Ten Mile, north of the freeway and a lifestyle center is a combination of retail, entertainment, office use, potentially residential use all in sort of the non- traditional mall setting as we see it. As we get into the preferred altemative you will see that we have laid out kind of a main street idea for that. So, as I mentioned we were not only looking at land use, we were looking at transportation. Our consultants were taking the land use intensities working with COMPASS getting some projections and doing modeling on not only what the arterial systems could accommodate, but what the potential intersections that we have laid out would accommodate and at what level of service. In the meantime, we are continuing to refine sort of the graphic representation of what our preferred altemative would look like. By day four we had a plan. I will just go through the land use element because that is of course where most of the people really want to focus on. That is the first question they come in with is where am I on the map and what is it? So, right now this is the preferred altemative. We do know there is going to be a couple of adjustments up in this area and a couple other adjustments on some other properties in it, but overall this is the plan. We have a high density employment area here, medium which is office buildings, three to six story office buildings, medium density employment, which could be anything from offices to like manufacturing and that sort of thing. A low density employment, which is office park, industrial because of its proximity to both the future Highway 16 and the rail lines. We have medium high density residential here, medium density residential there, this is high density residential, this is a mixed use commercial, this is our lifestyle center. The purple areas are civic uses. There is a church. There is a park and ride. We are anticipating in some point in the future a commuter rail, so we have our planning for a transit station up here at the end of this mixed use commercials street and then when we moved down to the south we are more residential down in here, low density residential, medium residential. Over here we have some medium to high residential with some mixed use commercial there. If you see that when we get to our collector system, one of the things that we have planned here is to relocate Overland Road so it doesn't go straight out to Ten Mile, but actually starts swinging down to the south and makes a connection down here. We have been working with the developer of this project and we have been having discussions with ITD and we are hopeful that we can make this all work. So, this is again our land use continuum. This is the northeast comer. This is the lifestyle center. This would be high density residential, mixed use commercial -again, high density employment right adjacent to the freeway and Ten Mile Interchange and then medium high density, medium density residential and medium density employment to reflect some existing conditions there. Moving to the north central part of the study area, again this is quite a bit of employment, but we have also • Meridian City Council Special Joint Meeting November 8, 2006 Page 14 of 26 focused on having a residential core in there to provide some work and job housing balancing in that area. Then again as we move to the west we are pretty heavily focused on employment and industrial land uses. One of the unique aspects of this plan and one of the real challenges that we are facing is we have identified both an arterial and a collector system and the goal on this is to create a system that circulates the traffic in the best and efficient manner and allows us for some form of access control and so we have laid out a series of collector streets, which are these blue ones and the arterials which are the gold color right here. This is the Overland relocation. This is Ten Mile and here we have Franklin. One of the things that we will be working on and part of the implementation is just how we make this collector system work. We have also planned for two intersections between the Ten Mile Interchange and Franklin. This would be a signalized intersection right here and this would be a ride in, ride out intersection here feeding into the collector system that would then provide access to the future development and the local access streets within the development areas. As I mentioned earlier, we have traffic planners and traffic engineers on the consultant team, so we are not only looking at the intersections, but we are also looking at the design and running the numbers on that to try and assess what the traffic counts will be and based on the modeling we are finding that there are some very acceptable levels of services at a couple of those intersections. They seem to think it will work well. We have followed up in the last few days with a couple alternative designs so this is still being refined at the moment. This area right here is our lifestyle center and we are planning a main street as one of the focus points of it and again, since we are going to be focusing on design we will probably be getting some illustrations on the streetscape and how we want the street to relate to the adjacent land uses. So, the design element is one that we are incorporating into this plan that I think is going to make it a very exciting plan. You are not going to be able to see this, except for maybe Councilman Rountree, but I have placed before you and the Council just some images of the types and forms of building that we are looking at for the various densities and types of uses and we plan on incorporating some of those images into the plan. So, this is just an idea of how we are looking at some of these areas. Again here is the Interchange -here is some of that high density employment centers - (Tape turned over) Friedman: -- Ten Mile and then you have some high density residential here and we will be backing that with mixed use commercial and then this is more of a graphic representation of what that area might look like and this is kind of -- oh yes, the (inaudible). Yeah, we have been working with ITD as they are refining their interchange options, but they are going to be looking at a couple of different alternatives to the traditional diamond interchange and this is called a single point urban interchange and it focuses the traffic to a couple of single points when it gets off and it keeps it moving so that you have fewer stops within the interchange itself. Again, another cut away. This is the area around the lifestyle Meridian City Council Special Joint Meeting November 8, 2006 Page 15 of 26 center, so over here we have the lifestyle center, this would be Ten Mile and then across Ten Mile would be a high density residential and then the mixed use commercial, which is -this is more of a regional center and this is more to provide services for our residents that would be living in there. As we move back from Ten Mile into that interior where we have high density residential, we wanted to utilize the canals and the drainage ways as amenities for future development and this is a graphic that the consultant prepared and took quite a bit of liberty, I think, on the width of the canal, but the idea is to utilize those as amenities and focal points for future residential development. This is again a conceptual graphic of the lifestyle center, which is a combination of retail uses, high end retail uses, potentially even big box uses and other commercial uses organized around the larger big box developments. There may very well be a residential component to all -just another conceptual idea of what the exterior of the retail center could look like. Then as I noted earlier since we do have the rail lines up there and we are planning for a commuter rail at some point in the future, we did designate an area as a transit stop or train station, so this is a graphic representation of what that might look at. That would be a focal point. This would be the mixed use commercial, organized along this collector and you would have high density residential along it and then you would come up to the end of this to the transit station and then you would have probably some kind of a public plaza or gathering point. So, it not only functions as a rail station, but it also functions as a community focus point. So, our next steps we are right about in here. We are working with a consultant to review the draft plan and as similar to the South Meridian Plan, we will be making a comprehensive plan amendment in December. We still have to - (inaudible) the complete market analysis and industrial lands assessment - we are having some discussions ITD, ACHD and COMPASS as well as the consultant on finalizing the transportation and circulation. We need to finalize the urban design element and look at the implementation actions and those are likely to be zoning regulations, design guidelines and how we can affect that collector road map -how we can make it work and that is something that we are looking forward to addressing that challenge. There is a couple of ideas that we are kicking around are going to be pursuing. We are talking to some of the landowners; the Transportation Department had a couple of ideas yesterday in terms as it relates to the interchange development. We are hoping to meet with ACHD soon and get some ideas on how we can put this all together, but that is where we are at right now so it is going to be kind of an interesting couple of weeks. We are going to be pulling this all together in the next couple of weeks. So, again our next steps are comprehensive plan amendment by mid December, Planning and Zoning hearing in February or March and hopefully we will have the specific plans to you for hearing an adoption in April or May, 2007. Wardle: Thank you, Pete. Thank you to the staff and the consultants. I know being part of the Chan-ette process that there was a lot of work done on the front end - certainly a very intense four days and we are still putting all the pieces together and so it seems to me that we have got quite a bit of public input from ~ ~ Meridian City Council Special Joint Meeting November 8, 2006 Page 16 of 26 the citizens and property owners. We have got about five minutes before we move to item number fove, so Council I will take any questions or Commission? Mr. Zaremba? Zaremba: Mr. President, Members of the Council. An excellent presentation again, I would say as well. I personally am very thrilled to see two things in particular and one is the possibility of realigning Overland and connecting it across over to Black Cat I think is an excellent thing. I also like the single point urban interchange. On the face of it, it is not intuitive, it doesn't look on the drawing as if that is something that people would like, but I have been on several of those and I keep trying to remember where they are. I think one of them is North Las Vegas and another one in Arizona some place, but they function very well. They move traffic quite well and once people get used to them they are an excellent thing. The third thing I would make is kind of a personal rumination; I guess is what I will call it. If you consider the growth that is currently going on in North Meridian, what we are preparing for in the South Meridian Area Plan and in this Ten Mile Interchange plan along with the rest of the comprehensive plan, we are looking at a not too distant future of Meridian of about 100,000 people. My thinking is that a city of 100,000 people ought to have a junior college. I know that these things are being talked about on the state level, but I would think that even without state help that with a 100,000 people we might be able to support one on our own and in trying to think of where would that go, it seems to me and my mind keeps focusing on this Ten Mile area. So, I guess what I would like to throw out is a suggestion for further discussion is whether or not there could be space in this Ten Mile Area Plan that could sometime be a community college for Meridian. Thank you. Wardle: Council or Commission? All right, thank you very much staff for the presentation and any further additional action that you will need from us? Friedman: Not unless there is some specific areas that you would like us to address or if we really missed something here or any other ideas besides the junior college that you might want us to consider for inclusion this week as we get closer. Wardle: I am just curious to see how we make those waterways to look like the picture. Friedman: Yeah, I think he left out the gondolas, but - Bird: Mr. President. Wardle: Mr. Bird. • Meridian City Council Special Joint Meeting November 8, 2006 Page 17 of 26 Bird: I just want to know how you are going to get so much water in drain ditches out there? I think there is only one canal out in that area. The attomeys say 100 year flood and we have got to believe what them attomeys say. Borton: Mr. President. Wardle: Mr. Borton. Borton: Pete there was at one point I remember, I think it was on a Tuesday and there was some initial discussion about rerouting or trying to reroute some of the drain ditches. I take it that was abandoned and they remain as they currently exist? Friedman: I believe so. They did move one - I think there was one that bisected one of the properties in the center there and the discussion was to move it back along - I think the discussion was to kind of make it more of a right angle. Canning: There are two facilities in this area that run fairly close to one another and I think they may have relocated one of those. They were trying to get these two together, but one was water delivery and one was drainage and we talked them out of that. They had kind of a weak concept of what those irrigation facilities were, but I do think they tried to consolidate one so that we could get this kind of open space area in there and they had a consolidated easement to create a more public place for folks. Wardle: Thank you very much. Council before we move onto Item 5, I would like to thank the Planning & Zoning Commission for being here. Thank you for all of your service. I am not sure that people really recognize that you are volunteers and that you spend a lot of time helping shape the future of the city, so thank you very much. Zaremba: Would a motion to adjourn the Planning & Zoning Commission be in order? So moved. Rohm: Second. Wardle: It's been moved and seconded to adjourn the Planning & Zoning Commission portion of this meeting. All in favor. ALL AYES. MOTION CARRIED. Planning Commission Adjourned at 6:30 P.M. Item 5. Discussion of Meridian Heights /Kentucky Ridge Subdivisions Request for Annexation: Meridian City Council Special Joint Meeting November 8, 2006 Page 18 of 26 Grady: Thank you Mr. President. I will try to be brief; there is a lot to cover. What I intend on doing is basically going through this presentation fairly quickly. I do notice that a couple of the Meridian Heights' people are available to ask questions. Meridian Heights, Kentucky Ridge is two subdivisions that sit in the Victory Meridian area. They act together because water and sewer is combined. The homeowner's association effectively provides that service for them. It is actually a water and sewer district as I understand it. Recently DEQ required that what I will call the HOA to obtain a new water source. They had some uranium that showed up in the water and they are faced with either drilling a well or hooking up to city services. In addition part of their permit requires them to hook up to city sewer when available and that service will be available at the end of 2007. We have currently stopped right up next to their (inaudible), but lack a little bit of capacity (inaudible) that should be available, like I said in the end of 2007. What we are looking for tonight is basically some guidance. If the Council is interested in pursuing an annexation agreement, how should that be structured? Realizing that you won't be able to make a decision tonight, what information will you require from us in the future so we can come back with an application? Two questions as part of the annexation. Does the subdivision meet the city requirements and probably very important the subdivision is asking the city to waive approximately $650,000 worth of fees and we will get to that in the last slide. So, as far as meeting the city requirements, you know, does it fit our requirements? I put together a list of slides -three sets in the (inaudible) Courts, a couple of sets in the sort of standard housing and then a couple of sets in the very upscale Kentucky Ridge. So, really in order of probably cost, I will start with the trailers. This would be sort of a lower scale area. This shows fairly typical trailer house up in the northeast part of the subdivision. You do see a little bit of a garage extension there that sits right out on the road so that there are a few of those types of issues you need to be aware of. This would be a fairly standard trailer house that sits in the subdivision. I believe it took trailers (inaudible--) 20 or 30 of the 285 parcels, so not a large percentage. This would be a standard stick house in the Meridian Heights Subdivision -fairly nice houses and then going to Kentucky Ridge, which is pretty upscale and then finishing up with part of Kentucky Ridge's common area. Cost breakdown - Meridian Heights does have some water rights that are fairly old. We would be interested in purchasing those water rights. We had our hydro geologist put together an estimate of cost. The $375,000 shown there is the top price for those water rights. In other words we would be paying them premium. Water hookup -- they are willing to pay the water hookup fees. Meters -they are asking us to waive the installation of the meters, so the hookup fees they are paying while development. Because they are not hooked up on a PI system, we normally charge a $1,000 per ERE for a well hookup and there is 285 lots, hence there is part of that, $650,000 is well development fees and then finally Meridian Heights does not have meter setters, so there really is no way of determining what their water and sewer usage would be, so they are asking us to go and install 200 meter setters in the Meridian Heights portion. Kentucky Ridge does have meter setters. In fact they are dual systems just like we use, so there would Meridian City Council Special Joint Meeting November 8, 2006 Page 19 of 26 be little inconvenience to get those up and running. A couple of other issues you need to be aware of is with the way we would be serving water to this subdivision, they are proposing a single 10 inch connection that would tee off branch to both subdivisions. We only require that the water lines be looped and in fact, I think, in this case they must be looped so we would be looking for perhaps some future development to help with that. It is one of those unknowns. I think if we are going to provide good (inaudible--) we are going to need a looping system for both those subdivisions. Second issue is the sewer mains in the Meridian Heights subdivision are pretty bad. We had some video tape of them. There is a lot of leaking lines, really substandard and our expectation is that the water lines are in a similar state. Now the Kentucky Ridge water and sewer systems are probably - we believe the are PBC and probably constructed to similar standards that we would have for now and then the final thing worth noting is when they do come forward based on input from their representatives, it is probably - it is unlikely that all of the residents would be willing to annex and of course we are pretty much insisting that it is all or none. So, there would be a little bit of a situation there, potentially. With that, I would be willing to take some questions. Wardle: Thank you, Len on the issues for one presentation. Nary: Mr. President. Wardle: Mr. Nary. Nary: I don't think Len had any of the legal issues that he was going to raise so I thought I would bring those up real quick for you. I think some of you are worried and I think Len did point out that obviously tonight is not intended for a decision making opportunity. The attomey from the Water & Sewer Association is here as well as the head of that for Kentucky Ridge and Meridian Heights so they kind of explain their situation, dilemma. That last one obviously from the legal perspective is probably our biggest concern. It is very clear to state law that if they are hooked to city services that that is implied consent. What I did tell Mr. Tyree, their attomey when we met was that it would be in the city's best interest that if the incentive for the homeowners to consent to annexation really needs to come from their association and explaining the value of what they are getting and the need for what they need to do to transition from their private system they have been using to the public system of the city. It has been the city's practice to really go out there and coerce folks to join the city and that if this is a consensual annexation, which is what they are seeking then really a lot of that initial discussion needs to be had by their association and that we probably would be needing consent to annex requests if they were going to be requesting to annex, again, we haven't normally waited till somebody hooked up to the services and then sought their consent. We usually want that up front. So, I did try to make that clear, but I am sure they have some other issues or concerns to raise to you Meridian City Council Special Joint Meeting November 8, 2006 Page 20 of 26 folks and again the intent (inaudible) for you to have sort of a big global picture of what might be coming in the form of an application. Wardle: Thank you Mr. Nary. Council, questions for staff before we hear from representatives? Gentlemen, if you would like to come forward. Please introduce yourselves with your name and representation, please. Tyree: President Wardle and Council thank you very much for this opportunity to speak today. My name is Tim Tyree. I am counsel for the Meridian Heights Water and Sewer Association. I have with me today Mr. Len Grady. He is the president of the -that is Val Hill. (Speaker unknown): That is Len Grady. That is Val Hill. Grady: So far I am a lawyer and I run the sewer district, so pretty cool. Tyree: What I would like to start off though is really to thank Len. It has been great to work with the city and especially with Len. We are in a difficult situation and trying to work through it and he has been very cooperative and very responsive. So, I want to appreciate - to make that publicly known as my appreciation for him. What we have is an obligation to connect to a water system and change the Association's water quality quickly. When the EPA changed the regulations for the minimum contaminant levels for uranium (inaudible) January of this year the Association's water quality came out of compliance. So, IDEA says fix it and we have been trying to come up with a number of different altematives to do that. Given the wells that we have, one altemative would be to deepen an existing well and we actually have been working with Ed Squires, who also is a consultant for the city and possibly deepening a well. Well, that expense is roughly (inaudible--) what we might see with some other altematives - actually it is cheaper than going with the city's altemative -long term it has a lot of questions. Will it work? We will get the water quality that we need? We could end up drilling a new well to take a test and end up going $40,000 or $50,000 just to test and not find anything or not find the water quality that we need. Plus going further down the line, we will always have what about the next change in the regulations? So, that is a possibility that remains out there and we are not certain and the other was we will treat the existing water and that doesn't work and we wind up with concentrated uranium and we have got treatment plants and just economically it doesn't work. So, really the altemative that we are looking at as the primary altemative now is to connect to the city's water system. If we can connect to the city's water system, we cure our problem. But obviously connecting with the city's water system comes with fees and that is what we are working on our primary issue here and as Len showed earlier are the fees and the expenses that we are trying to come up with. Part of connecting to our water system and coming down the line is (inaudible) to connect to the sewer system once the sewer becomes available. As part of the plat for Meridian Heights and for Kentucky Ridge it says that when sewer is available you need to connect o ~ Meridian City Council Special Joint Meeting November 8, 2006 Page 21 of 26 when city sewer is available. The city sewer is coming into the area. It is not yet continuous with the subdivisions, but it is on its way and the city does not have the capacity yet, although we are expecting we are going to land somewhere around the third quarter or 2007, so about this time next year the city should have the capacity to take us on. So, looking at the city as our best alternative and in long term I think that is appropriate for the homeowners within the Meridian Heights and the Kentucky Ridge certainly from an ongoing basis and also it has a primary benefit for the city is that we de-commission those existing sewer ponds. I am not sure if you are familiar - I don't think (inaudible) quite a few acres out there that are dedicated to want a collector sewer pond and then a secondary sewer pond that goes up. I wouldn't suggest fishing in them, shall we say -the sewer lagoon ponds, shall we say, the large portion of the property. What we are working on right now is how to pay for the system and as we are moving on into the process, we found a developer who will purchase our sewer lagoon ponds, pay for reclamation of that land, pump the water and the sludge out of that and use that as either open space or reclaimed land for future development in the surrounding areas. We were also able to sell off one of our well sites to the Kentucky Ridge Homeowner's Association as used for apark -- we are able to sell off one of our current well sites to the developer, which is an individual (inaudible) lot. We have three well sites, one is over an easement so that would be loss of the easement - it would expire once the well would expire. So, by selling off the sewer lagoon ponds, by selling off the well sites and by selling the water rights, we essentially get this to come pretty close to balancing out. The funds that we would receive from the developer for the land, from the city for the water, from the HOA for one of the well sites was roughly (inaudible) to the million dollars in fees. The hookup fees were $1,111,000 and change and we get pretty close - we are still a little bit in the red from our dollar amounts, but we feel we could do an assessment to kind of get everybody else there -that and the money the Association has and reserves for its maintenance. That was working out great until we got to a recent meeting with the city and the concern over billing practices. Right now the way the billing practices work is based on the homeowners -they all pay a flat fee for water and sewer service and that goes for everyone within the subdivision. You saw that everyone has a flat fee and it is a pretty reasonable fee. The dollar amounts as we try and figure out based on usage is not going to change too much so if we go to a city system. We are not expecting the homeowners to have a significant change between the current fees at a flat fee, but if we were to presume a flat fee for everyone given their basic services and rating at the current rates for water and sewer for the city. So, we are not expecting a significant change for service, the problem comes in the billing. As we talked with the Municipal Utility Billing System named "NUBS", the problem comes in utilizing that flat fee system. Currently, we have a clerk who will take the total of sewer, take the total of water, divide by 285 and send out bills on a monthly basis. What we were working on was a one point connection for the Meridian Heights and another point connection for the Kentucky Ridge and then we would meter at that spot and you divide by the number of homes and with that everybody would have a flat fee. Unfortunately, Meridian City Council Special Joint Meeting November 8, 2006 Page 22 of 26 that does not fit with your current billing system. Your current billing system is designed to read the meter and bill to that meter and it would require an additional step to divide by that, whatever the numbers were. So, the staff was pushing for having meters for water in order to be able to measure out. Well, as we discussed the Kentucky Ridge, the newer portion of the subdivision (inaudible) approximately 69 homes has meter setters, has dual meter sets and the fee to set up for the meters themselves for those homes, I think we could deal with through an assessment provision for that portion of the home -for that portion of the subdivision. Our problem comes when we get to the Meridian Heights. Especially -Meridian Heights it is important to understand and Len demonstrated that with the pictures, was developed in essentially three phases improving in the dollar value in homes over the years so that you have your first development, which was the oldest development is the manufactured housing, it takes a step up from there to the newer versions and as might well be imagined the quality of the sewer and water lines follows that essential steps in their development. So, our oldest system is going to have the lowest quality of water and sewer lines. That has been a point in trying to get the - in how we transition this process, which I will get to a little bit later. But, if we are going to go with water meters for the Meridian Heights, it is going to require digging in the vault, installing the sets and installing the meters. The dollar amount there comes at about the (inaudible) from our perspective and what we were seeing and that is a rough estimate. As I was explaining earlier, as the Association we don't have the money and don't know where I am going to come up with it. That is where I run into kind of a road block in the situation. We are looking into a number of alternatives here. We are looking into a local improvement district. We have been in contact with the state for a number of different loan programs. Our problem is we are outside of the funding for those loan programs and right now we have not been getting terribly strong reports, returns that we are going to qualify because of the combination between the values between Meridian Heights and the Kentucky Ridge. If we could segregate out, some of our members for Meridian Heights would not be able to do it, but we are one Association and whether we can do that or not is causing some problems. So, therein lays our road. We have to fix our water. We need to be able to hook up to the sewer. The city is, I think, long term our best alternative. Certainly by getting rid of the sewer iagoons, we open up additional lands for development - it wasn't shown up there, but we are currently doing land application from those sewer and lagoon ponds up onto the upper areas, so until our sewer lagoon ponds go away, those don't open up. So, there are long term benefits to getting rid of those sewer lagoons, but I have run up against this -the problem is the 365, which is the request why we are looking for some waiver, some way that we can move around this. The last issue and I would be happy to stand for any questions that you may have is the annexation. It is something that as you well know with any subdivision, with any members of longstanding residents of the county that any time there is an annexation there is a concern over property taxes are going to go up? What are the benefits that I am going to get? What is this going to cost me? In preliminary meetings and trying to get the homeowners Meridian City Council S®ial Joint Meeting • November 8, 2006 Page 23 of 26 within the area to understand what the situation is. We are starting to get that buy in to the system, but the problem comes in getting the water and sewer lines. What we would ideally like to see is that the Association itself can go away. The Association, if we were to -depending on how this would work, if the Association were to go away, it essentially comes into the Association goes away if we get the water meters because right now the Association would remain in place in order to perform the billing to divide by the 285 based on the water and sewer ratings and to do the testing and do the maintenance. Well, if the city takes ownership of the water and sewer lines and then the city can perform the billings and then the Association can go away. From the homeowners' perspective, they are saying well I don't want - if I am going to be paying more taxes and please you don't need to explain to me the benefits of annexation -- speaking to our homeowners to explain the benefits of annexation they are saying well then why if I am going to pay more fees, why then I still have to pay more fees for my Association to maintain the lines, to do the billing, why can I not be like everyone else in the city and receive these services? That is the rub that I am in between, so we are asking for ways that we can resolve our fee split and we can try and work this through. So, with that I one, very much appreciate your time letting us explain the situation we are in today and I will stand for any questions that you may have or that Val may be able to answer. Wardle: Thank you, Mr. Tyree. Council, any questions? Bird: I have none, at least not at this point. Rountree: I guess my comment is and even though this isn't a hearing and we are not necessarily are going to get that involved in this is that it seems to me that there is a plea for a handout from the City of Meridian for some folks that tried to get by, not necessarily on the cheap, but on the less on an independent nature and they have not done a very good job. So, my suggestion is - I hear the idea of Meridian taking on this infrastructure, leaking water systems, etc., etc. We are not in the business of doing that. If these folks wonder what the fees are for and how come they would have to pay them and nobody else does? Quite frankly, everybody else pays them when they buy a home in Meridian. Not only hookup fees, but they pay for it in the cost of their housing. So, there are some real issues with this from my perspective and I am just one Councilman, but Len I guess my direction to you is you need to put a fine point on what the cost of this is going to be and possibly work with these folks and the idea of creating LID to somehow defer these costs to these particular residents over time might be the solution. But, I am not sure that three quarters of a million dollars and it sounds like a heck of a lot of more if we are just talking (inaudible) - we are talking about replacing water lines and sewer lines and we are talking some big bucks and I am not sure we want to neglect to look at those and these folks need to take a look at it as well because they are going to be in a situation where they are going to have to come up with some solutions. • Meridian City Council Special Joint Meeting November 8, 2006 Page 24 of 26 Tyree: Okay, so just to paraphrase and make sure I understand what you are saying. We should look at altematives to try to make them whole. In other words, you are not really interested in waiving these fees and then also take a look at how we can improve their water and sewer lines and there are some things we can do. I know there is some development interested in running water and sewer through their subdivisions and we may be able to tack on some - build off of that. So, it sounds like we need to go away and take another kick at that can. Rountree: That is just my personal opinion. Wardle: Mr. Nary, it appears to me and I share Mr. Rountree's sentiments on the matter of the payment. It appears to me that it would be for the four people up here to attempt to resolve this - a very lengthy discussion. Would it be appropriate to attempt to put together a task force to see if we can come up with some altematives? My question is would a Council representative on that task force be appropriate given that it would be looking at an annexation? Nary: Mr. President, Members of the Council my recommendation would be is not to have that. I think what we looking at really is some generalized direction. If I understand Councilman Rountree at least from his perspective that he would like the staff to work a little harder with Mr. Tyree on some other altematives. At least at this juncture it is not his desire to simply waive those costs, but to look at other methods that those costs can be recouped, whether it is through an LID or some other method or if through Mr. Grady's analysis of what needs to be done or when it could be done, on whether or not some of those fees are deferred or some of those fees are not necessary and are consistent with other subdivision applications that we have seen. That was his preference and if I got that wrong, I am sure he will correct that. I think if that is this Council's direction, we can continue to do that and try to find some altematives again. We are not looking for specific decisions tonight, but simply just that direction and then the same thing for the applicants here as how they can go back and best tell their clients what they are going to need to do to come up with to try to make this work for the big picture good that they have come up with so far. Does that make sense? Rountree: Mr. President that only qualification that I would make there is that I am not necessarily asking Public Works to do this work. I mean, they need to review it and they need to provide some input as to what kinds of issues need answers, but I believe that is incumbent upon the future applicants to figure out what kind of costs they are looking at to replace the lines, what kind of lines they have and what kind of issues with the infrastructure. Ultimately, I mean where we go what is the cost to get it compatible with Meridian's way of doing business? Wardle: Mr. Bird, did you have --? Meridian City Council Special Joint Meeting November 8, 2006 Page 25 of 26 Bird: I just have one statement and whatever we decide this one Councilman would not be in favor of having any special billing. It would be billed just like everything else is billed within the city. So, when they work on this they need to also address that item as far as I am concerned. Wardle: If I may just paraphrase, Len has got a couple of questions. I think question one is the city interested in annexing? I think we are hearing from the Council yes, but to the rest of that -- actually an agreement to be structured? Certainly we are asking those questions -what additional information? We need some additional information -subdivision meets the city's requirements? I think you are hearing no. Then is the city willing to waive $365,000 dollars, I think you heard a no as well. Council would you agree with those statements? Rountree: Yes. Tyree: Mr. President if I may? Wardle: Sure. Tyree: Council member Rountree, if I may I share your concern that there is an element here that it is certainly fair all citizens of Meridian to be treated equally and to have a special situation is -should be a special situation -the problem I am at is a matter of time. If I had the opportunity, if I had a way of doing it, I would certainly be looking at those issues, but I must, based on IDEA, I must fix the water and if I -given the timeframes that we are being pushed against from IDEA then my alternative is fix the water and how am I going to fix the water? Long term the idea is to fix the water by going to the city. Long term has benefits for the city because it opens up those sewer lagoon ponds, it opens up additional lands and thereby opening up your tax base, but I must do something. What I am forced against is if I want to connect to the city water system and to do so then I have to be annexed and I have to pay for the water meters and I can't do it, then what I need to do is just drill the well. That is my alternative that I am up against. So, if I drill the well then we are further delayed and I am not moving forward and if I may, Councilmember Bird on the special billing the problem comes in just the expense and who is going to do that? It comes into again that water meter issue. It just comes to that final $365,000 and as I said I share with you the situation that we need to make sure that we are being fair to our citizens here, but I have to deal with the health quality issues as well and the regulatory issues and I must find some solution and I must do it quickly and unfortunately the money issue is not coordinating with my timing issues. Bird: Mr. President a reply to that. Wardle: Mr. Bird. Meridian City Council Special Joint Meeting November 8, 2006 Page 26 of 26 Bird: If you just want the one meter, then that is where the bill is going to go and then the homeowners can pay for it out of one bill and then they can collect from the 285 people. Wardle: Well, Mr. Bird I think that some of the issues that we have in regard to that are - we have got an ordinance in place and other things, but Len if you have got enough direction? Grady: I believe I do. Wardle: Council anything further? Okay, we will work on this issue. That brings us to the end of our regularly scheduled special session. I would entertain a motion to adjoum. Rountree: So moved. Bird: Second. Wardle: It's been moved and seconded to adjoum the special session. All those in favor. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 7:08 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: TAMMY DE WEERD, MAYOR / / DATE APPROVED ATTESTED: WILLIAM G. BERG, JR., CITY CLERK • • I~IAWLEY Tu~~QXELL ENNLS & l Jt`lwL~~~r ATTORNEYS AT LAW TIMOTHY W. TYREE ADMITTED TO PRACTICE LAW IN IDAHO EMAIL: TWT q~HTEH.COM DIRECT DIAL: {208) 388-4873 December 5, 2006 VIA HAND DELIVERY Mayor de Weerd City Council Members City of Meridian 33 E. Idaho Ave. Meridian, ID 83642-2300 Re: Meridian Heights Water And Sewer Assoc., Inc. Dear Mayor de Weerd and Members of the City Council: 877 Main Street, Suite 1000 P.O. Box 1617 Boise, Idaho 83701-1617 (208) 344-6000 Fax (208) 342-3829 www.hteh.com R,~C~I~~ DEC ° 5 2006 c~~~~~d; c~~ c>~~ affi~~ This letter summarizes the essential terms by which the Meridian Heights Water and Sewer Association, Inc. ("Association") may connect its water and sewer systems to the City of Meridian's ("City") water and sewer systems. Below are the material terms by which an agreement might be drawn between the City and the Association: 1. Water/Sewer Hook Up Fee: $1,111,785 for 285 homes. This fee excludes water meters and their installation. The fee shall be paid in two installments. The first installment of $375,000 shall be paid at the time the water connection is made pursuant to an offset for the amount due for the Association's water rights and the balance shall be due at the time the sewer connection is made. 2. Water/Sewer Connections: Two connections, one for Meridian Heights and one for Kentucky Ridge. The Association will be responsible for the cost of making the connections. 3. Rates: Standard water rates would apply. Sewer would be billed at a flat rate calculated on winter water usage. 4. System Ownership: The City shall assume ownership of the water and sewer lines upon connection to the City's respective systems. 40853.0001.902760.1 • e Mayor de Weerd Members of the City Council December 5, 2006 Page 2 5. Billing: The City will bill the Association for the water and sewer fees and the Association will bill the individual home owners. 6. Water Rights: Upon connection to the water system, the City shall purchase the Association's water rights for $375,000. This amount shall be credited to the Water/Sewer Hook Up Fee. 7. Sewer Lagoon Water: After connection to the sewer system, the City will allow the pond effluent to enter the City's sewer lines at no cost according to a schedule established by the City. Cost of pumping the water into the sewer lines will be paid for by the Association. 8. Annexation: Upon connection to the water system, the consent of the homeowners will be assumed and the subdivisions may be annexed into the City. 9. Non-binding: It is understood that this is a letter of intent only and while the parties hereto agree in principle to the contents hereof and agree to proceed in good faith to work out the details of the agreement, neither of them shall have any legal obligation to the other as a result of this letter. Accordingly, this letter does not constitute a binding agreement nor does it constitute an agreement to enter an agreement and the terms hereof are subject to the execution and delivery of formal agreements. Very truly yours, HAWLEY TROX L ENNIS &HAWLEY LLP Timo y .Tyre TWT cc: Val Hill Len Grady BIII Nary 40853.0001.802760.1 • • December 1, 200b MERIDIAN CITY COUNCIL MEETING December 5, 2006 APPLICANT ITEM NO. S REQUEST Update of New City Hall Building by LCA Architects clnd Petra AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT WEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • • .~ ~~ ~` v C7 •, ~~ ~~ ~, ~v ~~ • December 1, 2(X3b MERIDIAN CITY COUNCIL MEETING December 5, 2006 APPLICANT ITEM NO. 6 REQUEST Executive Session per Idaho State Code 67-2345(1)(a)8~(f) AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian.