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HomeMy WebLinkAbout2006-12-12 Pre• ~ `~> , ~,; R.,_ Y ~~ MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, December 12, 2006 at 5:00 p.m. Meridian Police Station Conference Room 1401 East Watertower, Meridian, ID "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: Shaun Wardle ~ Joe Borton Charlie Rountree ~ Keith Bird ~, Mayor Tammy de Weerd 2. Adoption of the Agenda: ~/~ ~'~- `C~ ~ J~~ 3. Discussion of Alcohol Ordinance:~~,~ o~ ~ c~~..,.,,u.C u~d~ (*10 min) 4. Discussion of Audit Presentation Date Change Ordinance: (*10 min) ~;~~~„v~-~Gdv~~W-- ~~ l~a~wih- 3l ~ ~ ~vh~ ~ G~ ~ 5. Business District Presentation /Workshop (*1 hr 15 min) * Approximate allowable time set for agenda item may change depending on the discussion. Please us the designated minutes as a guideline only. Meridian City Council Pre-Council Meeting Agenda -December 12, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~ { ~ ~~-I~~S ~ 1~ y ~. CITY OF RI r ~x _ `' ~YIG~1G"d'1 ~ IDAHO ~'cF ~eq %~ TRe.~sut~ V nu>:'~ ~e a MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree Shaun Wardle CITY DEPARTMENTS City Attomey/1-IIZ 703 Main Street 898-5506 (City Aftorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579 /fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6844 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 895-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 /fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N.W. 8th Street 888-5242 /fax 884-1159 NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting at the Public Meeting Room at the Meridian Police Station, 1401 East Watertower, Meridian, Idaho, on Tuesday, December 12, 2006 at 5:00 P.M. The Meridian City Council will be discussing the following agenda items: Discussion of Alcohol Ordinance Discussion of Audit Presentation Date Change Ordinance Business District Presentafion /Workshop The public is welcome to attend the meeting. DATED this 8th day of December, 2006. ~~h. WILLIAM G. BERG, JF~- ~~,.+siP~atioe ~~,~~°Q` maw r~~- ,°PBPj~ :~ /~~r~~~oasial'a~aetaq~,a%~ Meridian City Pre-Council Meeting Agenda -December 12, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY I IALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 8302 (208) 888-4433 CITY CLERK -FAX 888-4218 FINANCE & UTILrrY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 854-8119 Printed on recycled paper ~: . , _~. . ~ . ~1,~' CITY OF _ ~~%'1~tG'1'1~1~'YI , IDAHO ,}~ y ~j P~ t~Tr+E,LSUatV,~Vx' ~asc . 19993 MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, December 12, 2006 at 5:00 p.m. Meridian Police Station Conference Room 1401 East Watertower, Meridian, ID 1. 2. 3. 4. 5. `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." Roll-call Attendance: Shaun Wardle Charlie Rountree Joe Borton Keith Bird Mayor Tammy de Weerd Adoption of the Agenda: Discussion of Alcohol Ordinance: ('~10 min) Discussion of Audit Presentation Date Change Ordinance: (x'10 min) Business District Presentation /Workshop (~`1 hr 15 min) * Approximate allowable time set for agenda item may change depending on the discussion. Please us the designated minutes as a guideline only. Meridian City Council Pre-Council Meeting Agenda -December 12, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. e ~~P , CITY OF Ai ~~__ f .~~- - ~~. erl~lcn , ~ IDAHO ~I~y'/ tiF. ~1 cE; ~R %Mc TRFgyURE V Nl~Y SWCE 1993 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree Shaun Wardle CITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579/fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6844 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 895-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 /fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N.W. 8th Street 888-5242/fax 884-1159 r: NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting at the Public Meeting Room at the Meridian Police Station, 1401 East Watertower, Meridian, Idaho, on Tuesday, December 12, 2006 at 5:00 P.M. The Meridian City Council will be discussing the following agenda items: Discussion of Alcohol Ordinance Discussion of Audit Presentation Date Change Ordinance Business District Presentation /Workshop The public is welcome to attend the meeting. DATED this 8th day of December, 2006. ~~~ WILLIAM G. BERG, \`ti `}1,11 tI1l I/0l,,! ~~' `~, - -_~7 ~. ~..CL ~~ .3~`e~,g ,;. ~e~ / ~~ ~^' quo ~ ~~~ *`~~ //'~fdll/i091 191899~4~08~ Meridian City Pre-Council Meeting Agenda -December 12, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andlor hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public meeting. CITY FALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK -FAX 588-42]8 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8119 Printed on recycled paper • Meridian Ci Pre-Council Meetin December 12 2006 The Meridian City Pre-Council meeting was called to order at 5:00 P.M. on Tuesday, December 12, 2006 by President Councilman Shaun Wardle. Members Present: Mayor Tammy de Weerd, Keith Bird, Shaun Wardle, Charlie Rountree and Joe Borton. Staff Present: Bill Nary, Anna Canning, Pete Friedman, Reta Cunningham,. Stacy Kilchenmann, Brad Watson and Will Berg. Item 1. Roll-call Attendance: Roll call. X Shaun Wardle X Joe Gorton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Bird: Mr. President. Wardle: Mr. Bird. Bird: I move we adopt the agenda as published. Gorton: Second. Wardle: It's been moved and seconded to adopt the agenda. All in favor. ALL AYES. MOTION CARRIED. Item 3. Discussion of Alcohol Ordinance: Nary: Thank you Mr. President, Madame Mayor and Members of the Council. There are two ordinances in your packet in regards to the alcohol change. You may have seen some of the local news coverage as some cities in Idaho because the New Year's Eve is on a Sunday this year, they recognize that their ordinances were inconsistent with State law. State law was changed back in the early 90's and in Ada County what had happened at that time was that the County Commissioners held a large public meeting and had a number of alcohol licensees as well as patrons, different cities participated in this hearing and made a decision to allow in Ada County the Ada County ordinance to be amended to allow for Sunday liquor sales and 2:00 a.m. serving time. That doesn't affect Meridian City Pre-CouncTMeating • December 12, 2006 Pelgrti 2 of 20 cities because the State law specifically say cities have to pass their own ordinances. Alcohol Beverages and Control for whatever reason made a decision that once the county did that, they considered that to be a blanket approval in Ada County for 2:00 sales and Sunday sales and holiday sales, but technically under the State law the cities are required to pass their own ordinance. There are two different ordinances in your packet for your consideration. Qne allows Sundays and 2:00 a.m. serving and the other allows for Sunday, 2:00 a.m., Memorial Day and Thanksgiving Day. The State law prohibits sales on those two holidays as well as Christmas and cities can only opt to allow sales on Memorial Day or Thanksgiving Day. So, no one can opt for Christmas Day, but the other two days are allowed. So, both of those ordinances are in ftont of you for consideration and somehow -- I am assuming the Sunday, New Year's Eve came up about six or seven years ago and nobody noticed that it was out of whack. But, we did and a number of other cities did, so that is why that is in front of you. It is on your agenda tonight, if you want to select the ordinance that you want and approve it tonight, you can. If you want to select the ordinance that you want, consider it a first reading and accelerate the readings - next week you can do that since that is your last meeting of the year or whatever your preference is. That is the basic as to how we got here and what those ordinances are. Bird: Mr. President. Wardle: Mr. Bird. Bird: Bill, Memorial and Thanksgiving Day -you still sell beer and wine can't you? Nary: Yes. Bird: (Inaudible). Nary: Again, I couldn't tell you, I didn't do any research historically as to why they chose Memorial Day or Thanksgiving Day. I would imagine in many of our restaurants that serve on Thanksgiving Day they may be serving hard alcohol or cocktails and that kind of thing. I don't know. Borton: Bill is this ten o'clock in the morning? Nary: The following day. So, that would mean the 26tH Borton: Ten a.m.? Nary: Yes, 10:00 a.m. That is what the statute says {inaudible). Meridian City Pre-Counc~Mee'~ng • December 12, 2006 Page 3 of 20 Wardle: Council I would tend to agree with Mr. Bird that -especially for purposes of creating a comprehensive ordinance that matches up with the county and not having to have specific enforcement and different policies at different restaurants or different days of the year. I would presume that we would bring forth the ordinance that would match up with the county. Bird: I would like to adopt it this meeting. Nary: It is noticed up on the agenda, so if that is the one you want, we can certainly do that. Wardle: That would be my intent. Rountree: I am not sure !understand the (inaudible--). I guess it probably really doesn't matter. For some reason State Code identified three holidays and specified that they can serve liquor, but not on one of them -isn't there something in the State statute that talks about the other 12 days of Christmas and the other nine or ten or eleven state and federally recognized holidays? (Inaudible--). Nary: Mr. President, Madame Mayor, Councilman Rountree that is what is in the statute that is the most comprehensive that covers two o'clock, Sundays, Memorial Day and Thanksgiving. Those are by State statute the broadest allowance a city can have to allow liquor sales. We could be more restrictive. For example, recently the City of Twin Falls expanded their sales to Sundays and 2:00 a.m., but nofi for those two holidays. The City of Rexburg expanded to 1:00 a.m. from 9:00 p.m. So, you can be more restrictive, but for whatever reason for - again, I didn't look in the legislative history -Christmas Day was decided by the State, but no city could allow sale on Christmas Day and is very specific that they meant Christmas Day went all the way until 10:00 the day after Christmas - 10:00 a.m. So, they were very specific. Why they picked Thanksgiving Day and Memorial Day, I don't know. They have no objection to allowing cities to alter that - I don't know, Rountree: (Inaudible--). Nary: No because it is not allowed by State statute. All that is allowed is the city has the option to opt. So, technically unless you opt -- Rountree: (Inaudible--}. Nary: Correct. When 1 was in college the City of Nampa didn't allow sales - so there has been - sird: (Inaudible--). Meridian City Pre-Counc~lleeting December 12, 2006 Page 4 of 20 Nary: There are and again, when the issue first came up when Iasked - obviously the Police Chief and I don't go to a loft of bars because I asked him what was the practice? And he said well I think it is one o'clock. He had no idea either. Rountree: (Inaudible--) Nary: Exactly, yes. The Police Chief has reviewed it, the (inaudible) comprehensive ordinance -currently the practice has been to 2:00 a.m. and on Sundays, Memorial Day and Thanksgiving Day. That is what people have been doing with Alcohol Beverage 8~ Control's approval. They believe that it covered - been covered by the county. Wardle: We will have that for discussion at our x:00 meeting tonight. Nary: Thank you. De Weerd: Mr. Chair. Wardle: Just an FYI, I don't know if you guys new this, but ABC has traditionally over the fast number of years only had one (inaudible--) and Governor Risch has increased that number at least until the end of June to sit. So, we do have an opportunity during the next six months if we need #o have that collaboration to work with us and defining roles and how we can be more active participants in enforcement and some of the related issues and now is the time to do that when they have these kinds of (inaudible}. Item 4. Discussion of Audit Presentation Date Change Ordinance: Nary: Thank you Mr. President, Madame Mayor and Members of the Council. This is one that has come up annually and you asked last year to get this changed and Ms. Kilchenmann is here from the Finance Department. Our current cit~ ordinance says that the audit report will be presented to you by January 5 of each year. It is never completed by January 5~' and there are a lot of reasons that it is not, all of them basically due to the type of audit and (inaudible--). You have in front of you two different options. One of them goes to the end of the month of January and the other one goes to the end of the second quarter, which is the end of March and I will let Ms. Kilchenmann explain what would make most sense with Finance. Kilchenmann: Okay, Ijust - we have been bargaining about this fora (inaudible) - negotiating. Without going into excruciating detail, I just wanted to explain a little bit about what is going on in the world of accounting. Just for same background on our close process -our year ends on September 30~. We don't start closing on October 1 ~. We probably start closing towards the end of October so that is when our close really starts. That is when we get all of the Meridian Clty Pre-Coun~Vleeting December 12, 2006 Page 5 of 20 payables in; we do the last payroll; we get our revenue from the State Revenue Sharing's and so forth. So, that is when it just starts. The close probably takes eight weeks for us to go through all of the process of closing everything. So, traditionally, we have done the close -the auditors are there now. They come in December. They spend a month doing field work. They spend a month maybe compiling reports, so it is like the end of January. Well, since the changes that -- we call them SAS, which means Statement Accounting Standards -since the changes that came back with (inaudible), that whole process has changed dramatically. (]ne of the things that have changed that we have talked about a lot is doing the management disclosure and analysis that is our responsibility that adds some time. Another thing is th® requirement that the audit have a two partner review, so that is lengthening the time that auditors have the report and now the worst, worst change of all is that starting with our next fiscal year, we have to - we do the financial statements. We will prepare the reports that you see here that are in their template. We will do all these footnotes. We will make all of the adjusted entries and all of the re-class entries. So essentially we will do the audit. We have to go back and review our work. So, like Ada County has asked for an extra month to do that process. The theory being that the auditors if they catch something like in our audit last year they caught a revenue number that wasn't reported right. So, the theory is if the auditors catch that and tell us then they are in turn auditing their own work. So, what they will da is if they catch something like that they can make a choice is it a material weakness, in other words they report it or is it a control weakness? In other wards, we just made an error. If we don't do all of this work ourselves, it automatically becomes a material weakness. They said about 95 percent of their clients, they do the reporting. They say we are one of the ones who do the most of the bulk of this work, in other words we do a lot of it and they download into their template. Ada County does their own. They have a person and that is all she does. That is all she does all year long is work on doing these statements. So, it is going to make a big difference. Essentially, I had Bobby who is our audit manager kind of summed it up he said the client closes the books, prepares the financial and performs the review. So, it has just added this huge bulk of work for us. That is where and why I am asking -one we just needed the extra time. I mean, I don't know if we ever got it done by January 5`". Cunningham: More Ilke January 20~"'. Kilchenmann: I think we could do it if we didn't have to do this extra work. I am not an auditor, so I am not an expert on the statement {inaudible) standards and that is kind of why you hired auditors because they were experts. But, now we are going to have to do it or we are going to get amaterial - Bird: (Inaudible--} Kilchenmann: It Is Ilke we have to hire an intemal auditor to audit the accounts and then an external that audit the internal auditors who audit - I mean it is just - Meridian City Pre-Counc~'iVleeting December 12, 2006 Page 6 of 20 so a typical time period like fora (inaudible) or so forth is six months. So, I just wanted to make the time period to be six months from the y®ar end and Councilman Bird had good points that we really need to see the numbers before then. We do and you need to see the financial statements or financial numbers as close to possible as the time it actually happened. So, what this would be would just be for this. To have this audit (inaudible) presented to you and our goal would be, of course, to get the statements to you a lot faster and I think a lot of what of you are looking for this is useful, but you are also looking at the budgetary statements, which we can do fast if we are not doing all (inaudible) and so forth that is involved in doing this report. I am really - I don't think that I can do this for us and for MDC too. (Inaudible--). We are hiring and in fact we are interviewing tomorrow for another accountant, which will help a lot to speed things up. But, that is the background. Bird: You said that Ada County needed an extra month? (Inaudible--)7 Kilchenmann: Well, they are just in their audit report stage right now. Bird: What do you need the 31 sc of March? Kilchenmann: Another thing that he added is that he said every year he says now GASBY (inaudible--) and he said if we don't provide the correct disclosure which they can't tell us then this will be a finding. So, I think we could and I do want to rewrite that whole ordinance. A lot of it is old of the budget parts. Bird: I was going to say there is a bunch of stuff in there that is so outdated (inaudible--}. Nary: The reason it (inaudible--) is that at least they are easier targets to look further out. Bird: I would like to see a date like March 31 gt. Nary: And the only reason I would suggest you consider on a date is it invariably will happen is the date will be on a Monday and your meeting is Tuesday, which means It has to be the prior week which may or may not jive; whereas the end of the month then at least (inaudible) finance both things can deal with the quarter for the month. Kilchenmann: It could be -the way it is word®d - it could be the fnal report is released is different than the report is actually presented to Council and the release of the report before that would be (inaudible--} audit, so it wouldn't - Wardl®: Council I think I have heard negotiation to the 31$t of March - Meridian City Pre-Coun~eeting December 12, 2006 Page 7 of 20 Gorton: That is fine by me as long as we are going to continue to get the information (inaudible--). Wardle: I think that is part of the policy and procedure part that the Council has requested of the department heads to see that the Finance Department continues to provide those on a regular basis. This is as I understand the ordinance, which we have to follow and a no later than date -certainly the perFormance over the past several years has improved and is getting better and I have been very happy with the statements and the work with the auditors. Bird: Mr. President I have a statement. (Inaudible--) ordinance. We can just say this year we will allow this and let's rewrite this and not have to do it two or three times and just say we will make a motion whether Council denies or is agreeable with you that we will -this year's audit will be received by the end of the second quarter. Let's go - I mean this thing has got so many policies in it that - it worked when Charlie and I needed it and we hadn't had an audit (inaudible). Kilchenmann: Well, we need to add some things Ilke the audit (inaudible) and we need to beef it up. Bird: There are a lot of things and why change the date now and then have to redo the ordinance completely? Let's just go and excuse the January 5t" that is stated in the ordinance to March 31St or at the end of the second quarter, which would be March 31st Kilchenmann: This year we will before (inaudible--). We don't have to do this. Bird: I know you will and I know the other years you will too. de Weerd: What did you two talk about Friday? Wow. Will you give me your secret? Bird: I thought man at my age I don't need to get beat up. Is that okay? Bill? Nary: That would be fine. If you want to acknowledge - in reality, we haven't kept a January 5t" date because It hasn't worked. So, if you want to at least acknowledge on the record that you recognize that and are going to allow for this other date to occur and with that also direct that the ordinance be revised and back to you in a future time, that is fine. Bird: (Inaudible} with Accounting, yourself and Ted and let's get an ordinance written that is good for the day and time now because when we wrote this there was no GASSY 34 or any of that kind of stuff. (Inaudible discussion) Meridian Gity Pre-Coun~eeting • December 12, 2006 Page 8 of 20 Wardle: Thank you Council. I believe I heard a motion from Mr. Bird this ®vening extending the audit date to the 31st of March, no lat®r than and direction for staff to revise the ordinance. Rountree: I would second that motion. Wardle: I have got a motion and a second to allow the audit to be presented - the official audit of the city presented to the Council March 31$t the following year and staff direction to revise the current audit ordinance. All those in favor. ALL AYES. MOTION CARRIED. Wardle: Before we move to Item No. 5, we are going to take a quick five minute recess. So, grab something to drink or to eat. Item 5. Business District Presentation !Workshop Wardle: Ali right thank you Council, I am going to turn this over to Madame Mayor, who is working diligently to lead our discussion in this important adventure for the city. De Weerd: Council in front of you I just handed out an update that I just got from Aspire On regarding their side of the work on the medical district. So, what I first wanted to do is talk about the medical district and how it is starting to develop and as w® are moving forward to put a strategic plan together for that. Then I think what I will do is ask Anna to also talk more in terms of how to give assurances In this district and other districts we might consider focusing on how we can handle it from not only th® zoning, but quality, design and certain standards and infrastructure ideas to that. So, I will ask Anna to cover that aspect when we get to it. First of all, I will give you an update as to what has been done on the medical district as a whole. We first sat down and looked at what specifically we wanted to target as far as the type of businesses and industry for the medical district. I believe we have given you kind of an outline originally of what that might be. We have looked at medical research component, manufacturing, certainly looking at clean manufacturing, medical offices and that is anywhere from your physicians, your dentistry, your eye doctor -any of the medically related offices -pharmaceutical, hospital services and that would include the kind of support like Norco would provide -those kinds of medical supplies and those kinds of things. Certainly along with that would be conference convention center, retail shopping, restaurants, residential and hotels. So, when we talked about this with the Planning and Zoning Commission and we do have one of our Planning and Zoning Commissioners here, we looked at it in terms that this district would not be exclusive, but what we would be doing is having a target focus on attracting certain types of businesses in there that would create a synergy that would allow for greater success In not only the recruiting efforts, but success of the businesses as well. Planned developments Meridian City pre-Coun~eeting December 12, 2006 Page S of 20 within the medical corridor that our economical development person, Cheryl, has been working on includes the Meridian Gateway, which is a 20-acre, class "a" office space. It is not yet filed, but it will be filed very soon. So, I can still just say the site, right? I don't want to mess anything up. We already hav® approved Gramercy, which is a 70-acre, mixed use development with the focus on the medical related services and a supportive retail and that is over by Mountain View High School and Pine Bridge which is a 180+ acres mixed use development with upwards of 4 million square feet and then estimated mixed use housing components with condominiums, multi-story office, supportive retail, restaurants with kind of a campus style theme. That is also an application that the city should be receiving anytime soon. Some of the medical information that has been gathered and we also started assembling when we contact or we have met with medical related businesses that are potentials for this corridor -progress, live presentation and this is all part of #heir development package. I think you have received one at one time. Did you not do one of Chery!'s quarterly reviews? It did show the medical district map. We did an inventory of all of the current medically related offices and businesses in those areas and developer quotes, the education programs that are offered in and around the area, airports - some of the things that have been noted as interest to us. Also we started an inventory of infrastructure needs that supportive type of businesses would need. So, we have met with ACRD, Idaho Power on any specifics and power needs. Certainly we have worked with Punning and Zoning and Public Works and making sure that our water and sewer capacities exist and in regards to fiber optic lines -both what is currently available and what are the future plans as well as how we can coordinate the trenching activities as improvements are done, so that we can upgrade those kinds of technologies. In front of you is the scope of work that we entered into with Aspire On as a support to Cheryl's contract as Economic Developer Coordinator, EDC and so they have provided an update. In a supportive role Cheryl has still been the lead on this and Cheryl has been coordinating with Aspire On as well as our Planning Department. At this point I think it is good to tum this over to Anna unless you have any questions at this time? Okay, Shaun did you have anything? Wardle: I guess one of the things that we have discussed -sort of at a higher level we can discuss after Anna gives us a brief update is the concept of districting and the concept of -certainly within the city we are part of the free market system and real estate businesses are going to locate in certain areas, but how do we make it more attractive for them to cluster, I guess? That is a question that I have got that we can have sort of after Anna - Gorton: Mr. President. Wardle: Mr. Gorton. Gorton: Tammy is there - when I look at the materials it makes reference to some of the accomplished things being the branding and marketing message Meridian City Pre-Coun~eeting December 12, 2006 Page 10 of 20 awaiting final approval. Is there a marketing m®ssage that is a specific brand of message for this concept? De Weerd: Well, right now it is the general marketing packet that I think Cheryl had brought at one point - it got high centered because we were trying to find pictures of certain quality and we do have kind of a (inaudible) up right now and I think you all saw a similar one. It is better defined. We have been working on the text itself and those kinds of things. I can pass this around. So when they talk about the marketing, this is that first piece of the contract that yc~u entered into in July with the Resource Center and like I said, it got way laid looking for quality type of photos and it is back in (inaudible--). Canning: Thank you President Wardle, Madame Mayor and Members of the Council. I think that my questions with regard to this medical district have already been re-supposed perhaps by Mr. Wardle and I am not sure that I have heard what kind of district you all are thinking about as far as what kind of regulatory form it takes or not. So, what I would like to do is just go over some options -kind of a little bit the pros and cons or the differences between what kinds of districts one might have for the City of Meridian. The zoning ordinance or the Unified Development Code could have two basic kinds of district. One would be just a base district. This would be equivalent to our C-G zone or C-C zone and it just has a purpose statement; it has defined standards and has allowed uses, whe#her they'd be considerably permitted conditional or accessory uses. So, you'd have to have a specifically delineated area and then you would have uniform regulations governing the use of land, density (inaudible) coverage central, whatever you want in there for structures. New zoning districts do need to have a purpose statement that Is different from some of the existing purpose statements. I copied off the purpose statements for our non-residential uses so you could see some of those. It should have same sort of difference in my mind otherwise there is not much sense in having a separate district for it. That would be -you would voluntarily take on that district the way the city currently works. Upon an annexation and zoning you would ask for that district to apply to you. So, you would b® entering into that voluntarily, so that doesn't address anything on your neighbor's property and if something the city wants to do is to make sure that the use is adjoining the medical district via a certain standard then a base district won't work for that unless you go on rezone properties. De Weerd: I guess when we started really looking at this and maybe the first idea of an overlay or protection zone that came up was when we were trying to look at offering a type of housing subdivision #hat we didn't have far the executive level and some of the development communiti®s' concern is how do I protect my investments? If I am going to invest in a true class "a" type of -they were talking about the (inaudible--) housing, but if you were to invest in a true class "a" type of campus and if it is something that is big as 150 acres, how can you have some assurance that some of the neighboring uses is not going to be a metal building right next #o your class "a"? You know, what happens across the street? Those Meridian City Pre-Councll'Meeting • December 12, 2006 Page 11 of CO are questions that I think that we all struggle with. But, having transitianed from you know a high end, very expensive type of development to something that is not compatible. Canning: If I could go through the rest of this, I kind of touch on that at the last. Wardle: Before you move off of base districts. I understand we specific zoning current. Is this taking that a step further such as what we did with TN-R zone that further defines sort of the scope? Canning: Yep, exactly. You are adopting a new district that someone could choose to ask for. Generally, there is same benefit to ask for that. This would be probably the - a mix that is probably not allowed currently. If there is something that they want that is not in the C-G zone, I would imagine that that is what would happen. If there is some mix of uses that the current base districts don't provide, then that would make some sense to make the new district. Wardle: So, for that example in a C-G district your uses would not be allowed to be residential --? Canning: Yeah, I think single family detached might not be allowed, but if you wanted to make those principally permitted (inaudible--). But, that would be the general idea or maybe let's use like if you couldn't have a hospital right next to a manufacturing plant, which is kind of what we are talking about being desirable, then you certainly would want to come up with a new district that is specifically allowed like a biomedical research building right next to a hospital. So, that is a good example. Okay, moving onto overlay districts. Overlay districts are generally a delineated area. So, it is a specific area and it is super-imposed on top of the base zoning districts. So, you still have this underlying district that has 10 sticks in the bundle and then you put this overlay district and it may take away one of them is generally what it does. They are usually used to protect certain critical features of resources. Flood way is a real common example of an overlay district. Slope ar soils hazards or earthquake hazards (inaudible} have those. Ada County and Boise City have a greenbelt overlay. So, you have got the flood overlay and on top of that one, you have also got the greenbelt overlay far the Boise River. Another one could be hospitals. By state code hospitals have to maintain a separation distance from some obnoxious uses, like rendering (inaudible) and things like that. They cannot go near those. It might make some sense when an existing hospital goes in to say we are putting this overlay around this hospital to make sure you guys don't go near this one in case they want to expand their use. Our code already hits on a lot of those. It mimics the state's separation standard, but there still might be some benefit to a hospital (inaudible). State Cade calls those aut specifically. I kind of wrote down as what I see as the economic development districts, but this are a little more loose. You have formal ones, such as MDC and I think we all understand what those are. Yau could mimic those as a zoning district if you want -Old Town doesn't follow Meridian City Pre-CounclPlVleeting December 12, 2006 Page T2 of 20 MDC exactly, but i# may some#ime in the future or maybe a combination of two zones, but you could do something that followed those formal district boundaries if desired. The informal districts -this is kind of one that I thought you might want #o consider. If the city had a (inaudible) strategic plan that said an employment theme for an area -specified targets for employers for uses and {inaudible) district uses. We could think about adopting that as an addendum to the Comprehensive Plan, then in considering development applications you can at least reference that document as, you know, is this consistent with the Comprehensive Plan? Well, no, there is only hlgh tech and we really wanted agricultural. But, you could say it is still in the general desire of increasing the economic benefit to the city, therefore, we still want to do it. It is just not going to tie your hands as much as a specific base district will, but it lets you reference that marketing plan. I am just a little worried that if we adopt a very specific base district that says we only want these uses and then somebody comes in that has this incredible use that we didn't contemplate and you have got to say, yeah, but you have got a rezone now or you can't ask for that one because it is not consistent with something or rather. So, I just worry a little bit about that in going the base district route. De Weerd: Now Anna is it possible kind of like how when Council heard the application by Dave McKinnon and his (inaudible) and he was looking for a comprehensive plan change which is quite different, but if you made this something special - a conditional use permit, so you are not excluding it, but you at feast allow the opportunity for the elected members to say oh no I think this is exactly - it is not within the parameters that were set, but it is exactly what we think is potential. Canning: I need more information - De Weerd: One is permitted and the other one is a conditional use. Canning: Right and you could specify that in the base district, but it was conditional and then Planning and Zoning will make the decision. Wardle: Pete do you wan# to come up? Friedman: Following that kind of line of thinking, if that was a direction then Council and you did identify the ranges of use of it that are desirable in there it might be possible. If you have something that is unanticipated uses, which allows that -puts kind of a burl®n of proof on it to demonstrate how they align themselves - it is kind of the district (inaudible) that they need what we are after there and it allows the director (inaudible--) and move forvvard. So, you could have (inaudible) anticipated use section in there. Bird: I can agree with what - I think Anna was 100 percent right on that. I can foresee us setting up a district and then some big manufac#urer comes in with Meridian City Pre-Coun~eeting December 12, 2006 Papa 13 of 20 100 or 200 jobs and wants to be in this district (inaudible--). I think -- I am not tying it down. I like Anna's informal economic deal {inaudible--}. Wardle: Just a thought Pete - so if we had just sort of a high tech district and you had certain permitted uses and one of those was not the same industrial user that manufactured "x"; however, they were able to prove {inaudible--) their business impact and what is going on in their district and therefore it would need to be located close to it. Is that kind of what you are --? Friedman: Yeah, too many times in our zoning regulations and so forth, the city will either conditionally permit it principally or permit it conditionally or you are prohibited and have some room at least far some flexibility in there so that there is -because we are never going to foresee everything. But, some kind of clause language in there that says for unanticipated uses that our within the scope and the intent of what we are trying to accomplish through this district and a burden of proof upon the applicant to demonstrate the things that meets a purpose and a similar (inaudible--) then allows it to go forward with conditional uses is sort of the line of thought that I had. Canning: Pete doesn't know our (inaudible) very well. Our code has a little bit of that. What it says is that if there is a question as to which use that it falls under, I do make that determination as to what the nearest appropriate use is. I use this thick document that even the National Industrial Classification code and it needs to be within three categories of that. You can be - I mean every use in the world is within three categories, probably of something on our table. So, I haven't had to make a judgment call yet. I can always find -but, sometimes I have to judge between two that it may fall in between. But, usually both of them have the same information (inaudible--). We do have a specific way of identifying how to treat an unspecified use. Let me go onto the last one (inaudible--). Wardle: Mr. Gorton did you have something --? Borton: No. My only comment was I wonder if there is too much window room, is there some benefit of a developer coming in to want to go into a somewhat rigid district, knowing that there is not going to b® an opportunity for (inaudible) to come into a later time and sway Council - Canning: If it is someone like Mr. Baker or someone owning a large piece of property and wanted to enter into a development agreement that said okay, I want the C-G uses, except I don't want these. Then that effectively serves as a new base history is what it does. But, it is just a negotiated contract and we don't - I mean we have to keep track of the development agreement - (Tape turned over) Merid(an City Pre-Coun~eeting December 12, 2006 Page 14 of 20 Canning: -- I can figure out better ways of tracking those things. So it effectively becomes its own base district and whatever they want for that rather than having to come up with a whole new category. What I have heard more is what the Mayor was talking about where you want some protection on the adjoining properties. Well, without rezoning then, you are not going to get it. But, what I have heard about that protection is it is all land related. So, if it is design related, you could do design standards as an overlay district. I started thinking about it and I think it is one of kind of three or four things. You could either do it by building type. You can say any non-single family detached home (inaudible--) is subject to design guidelines. You could do it by district. You can say anything in R-15, C-G, G-C, C-N or L-O is subject to design regulations. You could do an overlay district or entryway corridors and it is basically functioning as an overlay district. Horton: 4r downtown design guidelines? Canning: Yeah, downtown design guidelines would be another specific overlay district -well, that one Is tied to a base district (inaudible--). Then you could do any combinations of those. You could do any nan-residential structure in a C-G zone that is on the overlay district. So, we could do that and then you would have any -you know, as long as it is applied uniformly, any property that is zoned I-L or any non-residential structure adjoining the medical district or adjoining an overlay district and then at least you get those adjoining properties or we just - at some times I think I hear you say any non-single family detached structure. So, you know that could be it. You could have a set of residential design guidelines and keep the old town design guidelines and then any other non-residential structure (inaudible) probably some different ones for industrial verses commercial. We can work that way, too. To me I think that it gets it - a lot of the concerns that I have heard is more just working on the design guidelines rather than coming up with new districts. That was my short presentation. Just wherever you want to go, let me know. Wardle: Thank you, Anna. De Weerd: You know I guess similar, but maybe not and Charlie you and Keith might hav® been here when maybe Joe or Shaun wasn't here -Meridian is a (inaudible) community and that has certain advantages and I just don't know if there are advantages to that or not and one thing that Anna and I found out that we at one time and I don't know if you lose it if you don't use it, but if we are in (inaudible) zone and thos® all should be considered as we look at different areas of our town and passible (inaudible--) things that we can look at targeting an industry. What we would like to do is have some general discussion right now, but bring back a real specific update on the medical district after the beginning of the year and as well start talking specifically and th®n maybe as myself and our Economic Development contract and the planning on specific districts that we could bring back for your agreement so then we can start working on analyzing it Meridian Clty Pre-Coun~eeting December 12, 2006 Page 15 of 20 as to is it market based in reality and look to bring back a strategic marketing plan on it. I don't want to really do that until we are willing to put it out there for the world to see that these are things that our community would really seriously like to consider in terms of specific industry districts in addition to our medical district and start talking to potential partners (inaudible). Bird: Mr. President I agree and I have some real concern over how stringent we get with our deals. (Inaudible-} and if we don't we (inaudible--). I like the idea of having thos® districts, but I think as Anna said I think {inaudible). I don't like development agreements; I like them about as well as CUP's, but they are weights of controlling development and they are the right to do it. As soon as Anna gets her help or her technology to track it -they are not any good if we can't track them and I think it is almost a full time job for somebody to track them. I am not sure if that is the problem. Canning: What I meant is I would like to get them tied to our geographic information system. Bird: Yes and I understand that. I think you hit it on the head. I like the informal idea (inaudible}. l would (inaudible) anybody to get together with our people or whoever we are going to hire (inaudible--), sit down with them and let's bring some plan forward and then let's go out and do it. (Inaudible--). Rountree: (Inaudible--) actual guidance, but it seems to me that that is what (inaudible--). I struggle with (inaudible--}. (Inaudible--). You have another phase of zoning (inaudible--). So, (inaudible--) first enter, first (inaudible--). I just struggle with it. (Inaudible--). What does it take to get there and to me it is going to take something that is very flexible (inaudible--). De Weerd: Mr. President if 1 could. 1 guess we have had a couple of businesses that we have done (inaudible--) that came and were looking at this area did not (inaudible) here. They (inaudible) like the protection of the district and these are more on the high end, class "a" manufacturing, research type of areas and so if you are looking at that they are looking for that protection because it is essential to them who locates in and around them to be successful in and of themselves. 5o if they look for those and their investment is not only in their facility, but the investment in the workforce and the kind of people that they want to attract and retain, it is an essential requirement for that too. So, where they have located, have had those kind of protections and I guess that is why I started asking those questions, can we do that? But, have the opportunity to not exclude, but give them a window, a foot in through procedures and have an audience with Council and say this is the type of business we are. This is why we feel that we are a compatible use because they will be creating or utilizing that synergy as well and will keep (inaudible--}. Again, we are talking investment here. In particular a medical district -the kind of investments that they are making and their facilities Meridian City Pre-Coun~eeting December 12, 2006 Page 16 of 20 • is quite substantial and that assurance to them has an impact on their type of business. Bird: Tammy I agree with you except for one #hing. We don't want to forget the heavy industrial, the Yanke Machine shops, the Boise Locomotives and people like that and the money and stuff they bring into it. If you get yourself tied up in one type of district and they have a (inaudible) in their economy, it hurts. I don't believe that we can exclude. We need to have districts. I mean, you don't want to put a machine shop or a big industrial manufacturer in the middle of a hospital district. De Weerd: But, see that is what we are saying - Bird: --and that is what I am agreeing - De Weerd: And these would just be where you wanted a specialty district and not consume our whole city. Bird: Let's don't completely worrying about class "a" districts ar whatever you want to call them or medical or -- but, we don't want to forget the industrial. De Weerd: Oh, you are right about that. Bird: And right now, we are short of industrial ground. Wardl®: I would say that we don't have to look much further than either Detroit or Silicon Valley to see examples of what specifying one Industry will do to your population if that industry (inaudible--). One of the questions that I have and just kind of a follow up on some of the things that Charlie has talked about is I have heard time and time again and I have heard through these discussions that the developers want the assurance that they will essentially have control over properties outside their own property and as we have seen some of the most successful and fastest growing (inaudible) in our community are ones with large plots of land that are controlled by an individual and they develop it to their standards and they guarantee that success. As ground prices quadruple and triple and move forward It becomes less likely that any number one or co-op of individuals can get a large piece of property to develop together. So, one of the things that I have is that if the city is looking at overlaying those areas, much like a developer would for their individual project. Design standards for zoning qualifications and all those sorts of things -how are we then going to give assurance that those will not change with certain whims? I mean, do you give them a say as - MDC has a Board of Directors which in Meridian is separate from the city. That is not always the case in Idaho, sometimes (inaudible) City Council and that is the route that Meridian chose to go. So, do you set up different boards for these entities? Is It a function of planning and that is kind of the discussion I am wondering? Meridian City Pre-Counc'IflVleeting • December 12, 2006 Page 17 of 20 Canning: Keith isn't in striking distance so I am okay, but specific area plans would be a good way of achieving those. A lot of communities look at -that is why they do specific area plans because you have a challenging area that can't develop very well -piecemeal -you go in and you do an overall plan for them so that they can bring their properties in. I mean, we have been lucky so far. We have developers that amass large quantities of land that bring in large projects, but we are getting down to the smaller ones. I would anticipate that the Ten Mile won't be our one and only specific area plan that - find a need to do others. The four square miles south of Chlnden, west of McDermott will be another area - a good specific area plan. Those are still in large ownership, so those may come in all together. I keep on getting the word out that somebody should acquire all of those, bu# we will see how much somebody can get. I think there will be opportunities for more specific area plan. Boise City do®s neighborhood plans for largely developed areas. They go in and just kind of deal with the infill aspect for a neighborhood plan. I remember seeing a real benefit out of that one myself, but that is another way (inaudible--). Bird: You hit It on the head, Anna -large developments {inaudible--). {Inaudible) - continue on with this and get some kind of a plan together. It is not going to 100 percent right, but at least it will give you something to work for. De Weerd: No, we hope we can bring you back something more specific to really chew on and give us feedback and more specific ideas -David is the Planning and Zoning Commissioner and I know you have been to a part of it when we talked earlier, do you have any questions or observations? Zaremba: {Inaudible--). De Weerd: I know that is kind of what the (inaudible--} was in the past -the Planning and Zoning (inaudible--). Wardle: So, obviously we have had some sort of an initial discussion and need more specific planning. The question for me is that implementation is attached to our comprehensive plan -goes as far as zoning ordinance at some point? What triggers right now the involvement? How do people become involved in those districts other than marketing and recruitment, when do they know about it? Canning: I was suggested a strategic marketing plan and if it says we n®ed a medical district that has these uses -you know we need to be able to have this use next to this use and allow this and make sure that we can't have this. Then we can evaluate whether that needs to be in the zoning district or whether it can just be a negotiated agreement. I don't know enough - I haven't been talking to these medical professionals or these developers. I don't know what they need yet. I haven't been able to (inaudible) that from any conversation. I have heard the design stuff. I have clearly heard that, but I haven't heard the use stuff and the use stuff is what these groups are about.. Mostly about defining an allowed Meridian Clty Pre-Counc~eeting December 12, 2006 Page 18 of 20 set of uses. If in the development standards, w® can address those as well, but if there is not going to be any change in use, it is kind of silly to have a change in development standards. We can have design guidelines, but it doesn't make sense to have a district that says you can go 4~ feet instead of 35 feet if that is the only change in the district (inaudible--}. Wardle: Well, I guess there is going to be that sort of fine line to run, which is the flexibility to allow what you want, but giving some certainty to the people that would develop If you are not going to allow some others. That is sort of where I am kind of trying to figure out where the balance is. De Weerd: But that those other things are allowed somewhere and that is what I get from Keith's -because we are trying to diversify our economic base, so that when there is a downturn in any particular type of industry that you don't paralyze your whole community and that is important. One of the things that I did want to follow up on those incentives is the benefit of designating a certain corridor or an area for business industry cluster Is you know the infrastructural type in these and you know the type is compatible uses, so that you can start working on those and one of the things that I can see that the city starting doing is looking then at what the workforce requirements are so that you are even providing housing closer to these kind of larger scale employers that your Industry, your subdivision developers can respond and provide those. Again, i+ve cannot build ourselves out of congestion, but what we can do is maybe reverse our planning and saying what do we want to be and we know th® demographics pf our community; it is white collar, it is higher educated, it is a certain type of family orient, our wage scale is on the higher end of the region and so we want to continue to attract those kind of jobs and provide them the opportunity to work and live in this community and ideally nearby where their work that they are living there. So, by better understanding infrastructural needs and understanding what kind of workforce they attract, similar to what we are doing with our south Meridian area; if this is your medical corridor and you know that these are the kind of salaries and I will tell you what right now they are the top four salaries in the nation, the kind of workforce that the medical district would be catering to then we need the housing stocked so that they don't have to all live in other communities because we don't have it there. So, it is kind of a reverse way of planning even your housing needs is what do we want to work to attract in our jobs? It is a different way of thinking. Canning: Some of them may be base district. Some of them, you know, might foe an informal district (inaudible} -once you got a real vision for what those districts were, I could see that some of them will be part informal and one may need to be very formal depending on what mix of uses that would be appropriate - the rail corridor might be an informal one, but where the claimants (inaudible} south Meridian might be an informal one, where others might be more formal. Meridian City Pre-Coun~eeting • December 12, 2006 Page 19 of 20 Wardle: Even (inaudible) a high industrial rail comdor is that what we are talking about? Canning: Well, just something that had a spur on it that mad® use of the rail corridor. Bird: Anna, don't you think that like Micron and HP as examples -when HP was built then you have got the gray bar and mires and all of those subdivisions to build by it? Not all of them are HP employers, but a tot of them are so It was like Tammy was saying you keep the travel down to a minimum: When Micron got going out there good and you had southeast Boise, Columbia Village -shocked how many people there work at Micron (inaudible--). That is what I kind of envision that we need to try to encourage. (Inaudible discussion) Wardle: Council, Madame Mayor, thank you for the presentation and discussion. Is there anything further? De Weerd: Just that we would like to bring this back in January for a second more detailed discussion. Between now and at some point in January I would like to have our Economic Development team and Planning and myself and get together - if we have a Councilmember that is interested, we would love to have the Council perspective on that and that we can start having some more specific discussions and put together game plan. Gorton: You envision at this stage with regards to just the medical district -first it is the district application (inaudible)? De Weerd: I think I would like to look at some of the things that we have learned in the medical district and how they might apply to other specific focus areas in other parts of the city. Wardle: I think that includes also your essentially feasibility study as to what were those other allowed clusters be and is it feasible, is there a good enough mix with the city? Not (inaudible) developm®nt in other areas, but is there enough incentive for those individual clusters to -are they feasibly long term, I guess? Bird: (Inaudible--). De Weerd: And Keith that was going to be my comment. There is a group of developers that have employment designated in their larger developments that want to be a part of a district and have some ideas. So, again, it is flushing some of that out and .see what the practicality is looking at transportation corridors. so, a lot of these other types of developments and employment centers need to tae Meridian City Pre-Coun~eeting December 12, 2006 Page 20 of 20 around transportation corridors and so it is just starting that more in depth discussion. Wardle: Great. Bird: I move we adjourn out of Pre-Council. Borton: Second. Wardle: It has been moved and seconded to adjourn the Pre-Council meeting this evening. All in favor. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 6:30 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: /dj'it~l/"G~G~..~'` c~OQ /~e9i~-fa~.... ATTESTE DATE APPROVED '~~`, ~, ~ y~i ~ ~O ` AiL LLIAM G. ERG, ., 1~E ,~` e~,,,. _ M ~~AvMTf'7c ~ ~,''','r~~~lllltti N111t~~{,`,`~```~ December 8, 2006 MERIDIAN CITY COUNCIL MEETING APPLICANT ITEM NO. 3 REQUEST Discussion of Alcohol Ordinance AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached Ordinance CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: ~ ~,/ ~ MERIDIAN SCHOOL DISTRICT: J~ ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: December 12, 2006 Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall becom® property of the City of Meridian. CITY OF MERIDL~IV ORDINANCE NO. C BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, WARDLE AN ORDINANCE AMENDING TITLE 3, CHAPTER 2, SECTION 1 OF THE MERIDIAN CITY CODE REGARDING THE REQUIREMENTS FOR LICENSED ALCOHOL ESTABLISHMENTS HOURS OF SALE AND PROVIDING FOR A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR A SUMMARY; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 3, Chapter 2, Section 1 of the Meridian City Code is amended to read as follows: 3-2-1: ADOPTION OF BEER, WINE AND LIQUOR LAWS: A. Adoption Of State Law: There is hereby adopted for the purpose of governing the licensing, sale and use of alcoholic beverages within the city, the laws of the state, being particularly Idaho Code title 23, as presently in effect or as may be hereafter amended by the legislature of the state and or by the city council of the city, as may be contained in that certain volume "Idaho liquor and beer laws" revised through acts of the legislature, published by authority of the department of law enforcement, liquor law division, as the same may be revised by the legislature or by the city council of the city. The same are hereby adopted and incorporated herein as an ordinance of the city as fully as though set forth in full herein. B. Copies On File: Three (3) copies of the Idaho liquor and beer laws, together with all amendments thereto, shall be kept on file in the office of the city clerk for use and examination of and by the public. (Ord. 684, 12-20-1994) C. Pursuant to Idaho Code 23-927(2) it shall be allowed within the City of Meridian to sell liauor by the drink in the following days and times• 1. Sundays; 2. Memorial Day: 3. Thanksgiving Dam 4. Unti12 o'clock a.m. daily except for Christmas Day from 2 o'clock a m (TIA.,A.,,1,~r 7C1 „«til 1 n ,.7„1..,.L .-..C ~L_ l_11 ___-'-- '_-- ~ , ,. ~. LICENSED ESTABLISPIlVIENT HOURS & DAYS OF SALE AMENDMENT Page 1 of 2 • D. Penalty: It shall be unlawful and uunishable as a misdemeanor to violate anv of the provisions of this Chapter E. Severability: If any provision or section of this Ordinance shall be held to be invalid by a court of competent jurisdiction, then such provision or section shall be considered separately and apart from the remaining provisions or sections of this Ordinance, which shall remain in full force and effect. Section 2. That pursuant to the affirmative vote of the Council, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of , 2006. APPROVED by the Mayor of the City of Meridian, Idaho, this day of , 2006. APPROVED: MAYOR ATTEST: CITY CLERK LICENSED ESTABLISHMENT HOURS & DAYS OF SALE AMENDMENT Page 2 of 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO.06- PROVIDING FOR AN AMENDMENT TO THE MERIDIAN CITY LICENSE LIQUOR ESTABLISHMENT ORDINANCE An Ordinance of the City of Meridian amending Title 3, Chapter 2, Section 2 of the Meridian City Code. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. Mayor and City Council of the City of Meridian By: William G. Berg, Jr., City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 06- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 06- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of December, 2006. William. L.M. Nary, City Attorney LICENSED ESTABLISHMENT HOURS AND DAYS OF SALE AMENDMENT Page 1 of 1 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, WARDLE AN ORDINANCE AMENDING TITLE 3, CHAPTER 2, SECTION 1 OF THE MERIDIAN CITY CODE REGARDING THE REQUIREMENTS FOR LICENSED ALCOHOL ESTABLISHMENTS HOURS OF SALE AND PROVIDING FOR A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR A Si1MMARY; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 3, Chapter 2, Section 1 of the Meridian City Code is amended to read as follows: 3-2-1: ADOPTION OF BEER, WINE AND LIQUOR LAWS: A. Adoption Of State Law: There is hereby adopted for the purpose of governing the licensing, sale and use of alcoholic beverages within the city, the laws of the state, being particularly Idaho Code title 23, as presently in effect or as may be hereafter amended by the legislature of the state and or by the city council of the city, as may be contained in that certain volume "Idaho liquor and beer laws" revised through acts of the legislature, published by authority of the department of law enforcement, liquor law division, as the same may be revised by the legislature or by the city council of the city. The same are hereby adopted and incorporated herein as an ordinance of the city as fully as though set forth in full herein. B. Copies On File: Three (3) copies of the Idaho liquor and beer laws, together with all amendments thereto, shall be kept on file in the office of the city clerk for use and examination of and by the public. (Ord. 684, 12-20-1994) C. Pursuant to Idaho Code 23-927(2) it shall be allowed within the City of Meridian to sell li uor by the drink on the following days and times• 1. Sundays; 2.. Unti12 o'clock a.m. daily except for Memorial Day Thankseiving Day and Christmas Dav from 2 o'clock a.m. of the designated day unti110 o'clock of the following day . D. Penalty: LICENSED ESTABLISHMENT HOURS & DAYS OF SALE AMENDMENT Page 1 of 2 ~ ~ It shall be unlawful and punishable as a misdemeanor to violate any of the provisions of this Chapter. E. Severability: If any provision or section of this Ordinance shall be held to be invalid by a court of competent jurisdiction, then such provision or section shall be considered separately and apart from the remaining provisions or sections of this Ordinance, which shall remain in full force and effect. Section 2. That pursuant to the affirmative vote of the Council, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of , 2005. APPROVED by the Mayor of the City of Meridian, Idaho, this day of .2005. APPROVED: MAYOR ATTEST: CITY CLERK LICENSED ESTABLISHMENT HOURS & DAYS OF SALE AMENDMENT Page 2 of 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO.06- PROVIDING FOR AN AMENDMENT MERIDIAN CITY HOURS OF SALE FOR ALCOHOL LIQUOR BY THE DRINK LICENSEES An Ordinance of the City of Meridian amending Title 3, Chapter 2, Section 1 of the Meridian City Code. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. Mayor and City Council of the City of Meridian By: William G. Berg, Jr., City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 06- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 06- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of December, 2006. William. L.M. Nary, City Attorney LICENSED ESTABLISHMENT HOURS & DAYS OF SALE AMENDMENT Page 1 of 1 December 8, 2006 MERIDIAN CITY COUNCIL MEETING APPLICANT ITEM NO. 4 REQUEST Discussion of Audit Presentation Date Change Ordinance AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: COMMENTS See attached Ordinance CITY BUILDING DEPT: ~ S~f CITY WATER DEPT: 3 CITY SEWER DEPT: (~ CITY PARKS DEPT: V MERIDIAN SCHOOL DISTRICT: ~~ ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. r: December 12, 2006 r~~~ ~ • CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, WARDLE AN ORDINANCE AMENDING TITLE 1, CHAPTER 9, SECTION 3 OF THE MERIDL~N CITY CODE REGARDING THE PRESENTATION OF THE ANNUAL AUDIT; AND PROVIDING FOR A SUMMARY; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 9, Section 3 of the Meridian City Code is hereby amended. 1-9-3: FISCAL POLICY; BUDGET: A. Budget Policy: 1. The purpose of the budget is to help the public understand the costs of services and how they relate to the services provided by the City. This budget shall also serve the purpose of advising the City Council and Mayor about the finances of the City and assist the City Council in determining what they desire to do for the City and in setting its goals. The City Treasurer shall meet the provisions of Idaho Code section 50-208, and shall be custodian of the monies belonging to the City, shall be responsible for all accounting and investing of the City's funds, and shall prepare and present to the City Council monthly statements and tentative annual budgets in accordance with this Section. The annual budget shall show expenditures and revenues as required in Idaho Code section 50-1002. 2. The City Treasurer shall keep a separate account of each fund or appropriation, and the debits and credits belonging thereto; he or she shall give a receipt to every person and state on what account it was paid, shall file copies of such receipts with his or her monthly statement, shall at the end of each month and every month, and as often as may be required, render an account to the City Council under oath, showing the status of the Treasury at the date of such accounting and the balance of money in the Treasury; he or she shall accompany such accounts with a statement of all receipts and disbursements, together with all warrants redeemed and paid by him or her, which said warrants, with any and all vouchers held by him or her, shall be filed with said account in the Clerk's office. AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 1 of 4 B. Fiscal Year: The fiscal year for the City shall begin on October 1 as set out in Idaho Code section 50-1001. C. Monthly Budget: 1. The monthly budget shall set out the status of revenues and expenditures. The monthly budget shall contain figures of expenditures indicating the total funds budgeted for the year and amounts spent through the date of the monthly budget statement and the amount of revenue collected. The monthly budget shall show the balance of all general accounts, special accounts, enterprise funds, and any other dedicated accounts or funds as established by the City Council. This budget shall be broken down into, and by, departments in sufficient detail to allow the City Council to be able to determine where the funds are being expended, i.e., salaries, equipment, services, etc. 2. This monthly budget statement shall be submitted to the City Council prior to their second monthly meeting, as set out in Idaho Code section 50-208 and shall show the balance, including interest, of all general accounts, special accounts, water and sewer enterprise accounts, and all other dedicated funds as established by the City Council. D. Annual Budget: 1. At least sixty (60) days before the annual appropriation ordinance is due, the City Treasurer/City Clerk shall submit a tentative annual budget to assist the City Council in budget preparation. This tentative annual budget shall contain such expenditures as dictated to the Treasurer by a majority vote of the City Council. If there are no projections provided, the Treasurer shall make projections based on established City policy. The tentative annual budget shall be for the coming fiscal year. The City Council shall begin budget workshops ninety (90) days prior to when the appropriation ordinance is due and shall hold such necessary workshops until the Treasurer is provided with the budget projections or until sixty (60) days prior to the appropriation ordinance due date at which time the Treasurer shall submit such projections as set out in this Section. The tentative budget shall show the following items: a. Anticipated expenditures, with at least as much detail as set out in the tax levy ordinance and the appropriation ordinance. b. Anticipated revenues to be allocated to each department, including fees, taxes, charges, income from utilities and any other source of income. c. Depreciation costs for enterprise assets. d. Such other detail that is requested by a majority vote of the City Council. AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 2 of 4 • • 2. The tentative budget as prepared by the City Treasurer shall be advisory and not binding on the City Council. Only upon passage of an appropriation ordinance shall such budget become binding. The expenditures in the budget shall not exceed revenues unless otherwise provided as set forth in the Idaho Code section 50-1006. 3. October 20 shall be the cut-off date for late submittal of bills that will be paid by the City in the previous fiscal year and purchases by the City shall be made prior to that date. Contracts may require that bills be paid and purchases made in the following fiscal year and those matters shall be handled as carry over items shown in the budget for the next year. 4. Idaho Code section 50-1005A states that cities may accumulate fund balances at the end of a fiscal year and carry over such fund balances into the ensuing fiscal year sufficient to achieve or maintain City operations on a cash basis. A fund balance is the excess of the assets of a fund over its liabilities and reserves. Balances that are carried over shall go into the appropriate fund, but may be used to fund the City Department that had the fund carryover from the previous fiscal year. E. Audits: 1. It shall be the duty of the City Council to have a complete and thorough audit of the financial statements of the City as set out in Idaho Code sections 67-450B and 50- 1010. The expenses required to obtain such an audit shall be included in the City annual budget. The City Treasurer shall submit the necessary financial statements to the auditor no later than December 1 following the end of the fiscal year. The City Council, by a majority vote, shall appoint a qualified certified public accounting (CPA) firm to conduct such an audit. The CPA firm shall be hired for a time period not to exceed two (2) years at which time the City Council shall either renew such period or hire another qualified CPA firm. Such audit shall be submitted to the City Council no later than January ~ 31 ~` following the fiscal year end. 2. The City Council shall retain the right to order the Treasurer or a qualified CPA firm to conduct internal audits as frequently and as necessary as may be needed. F. Performance Audit: As the City Council deems necessary, the City Council shall appoint a certified CPA firm or consulting firm to conduct a performance audit for all specified departments. This performance audit shall be as extensive and detailed as the City Council deems necessary. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 3. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 3 of 4 and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect after its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of _ , 2006. APPROVED by the Mayor of the City of Meridian, Idaho, this day of , 2006. APPROVED: MAYOR ATTEST: CITY CLERK AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 4 of 4 M NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO.06- PROVIDING FOR AN AMENDMENT OF THE PRESENTATION OF THE CITY'S ANNUAL AUDIT An Ordinance of the City of Meridian amending Title 1, Chapter 9, Section 3 of the Meridian City Code. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. Mayor and City Council of the City of Meridian By: William G. Berg, Jr., City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 06- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 06- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of _ , 2006. William. L.M. Nary, City Attorney AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 1 of 1 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, WARDLE AN ORDINANCE AMENDING TITLE 1, CHAPTER 9, SECTION 3 OF THE MERIDIAN CITY CODE REGARDING THE PRESENTATION OF THE ANNUAL AUDIT; AND PROVIDING FOR A SUMMARY; AND PROVIDING AN EFFECTIVE DATE. BE TT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 9, Section 3 of the Meridian City Code is hereby amended. 1-9-3: FISCAL POLICY; BUDGET: A. Budget Policy: 1. The purpose of the budget is to help the public understand the costs of services and how they relate to the services provided by the City. This budget shall also serve the purpose of advising the City Council and Mayor about the finances of the City and assist the City Council in determining what they desire to do for the City and in setting its goals. The City Treasurer shall meet the provisions of Idaho Code section 50-208, and shall be custodian of the monies belonging to the City, shall be responsible for all accounting and investing of the City's funds, and shall prepare and present to the City Council monthly statements and tentative annual budgets in accordance with this Section. The annual budget shall show expenditures and revenues as required in Idaho Code section 50-1002. 2. The City Treasurer shall keep a separate account of each fund or appropriation, and the debits and credits belonging thereto; he or she shall give a receipt to every person and state on what account it was paid, shall file copies of such receipts with his or her monthly statement, shall at the end of each month and every month, and as often as may be required, render an account to the City Council under oath, showing the status of the Treasury at the date of such accounting and the balance of money in the Treasury; he or she shall accompany such accounts with a statement of all receipts and disbursements, together with all warrants redeemed and paid by him or her, which said warrants, with any and all vouchers held by him or her, shall be filed with said account in the Clerk's office. AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 1 of 4 B. Fiscal Year: The fiscal year for the City shall begin on October 1 as set out in Idaho Code section 50-1001. C. Monthly Budget: 1. The monthly budget shall set out the status of revenues and expenditures. The monthly budget shall contain figures of expenditures indicating the total funds budgeted for the year and amounts spent through the date of the monthly budget statement and the amount of revenue collected. The monthly budget shall show the balance of all general accounts, special accounts, enterprise funds, and any other dedicated accounts or funds as established by the City Council. This budget shall be broken down into, and by, departments in sufficient detail to allow the City Council to be able to determine where the funds are being expended, i.e., salaries, equipment, services, etc. 2. This monthly budget statement shall be submitted to the City Council prior to their second monthly meeting, as set out in Idaho Code section 50-208 and shall show the balance, including interest, of all general accounts, special accounts, water and sewer enterprise accounts, and all other dedicated funds as established by the City Council. D. Annual Budget: 1. At least sixty (60) days before the annual appropriation ordinance is due, the City Treasurer/City Clerk shall submit a tentative annual budget to assist the City Council in budget preparation. This tentative annual budget shall contain such expenditures as dictated to the Treasurer by a majority vote of the City Council. If there are no projections provided, the Treasurer shall make projections based on established City policy. The tentative annual budget shall be for the coming fiscal year. The City Council shall begin budget workshops ninety (90) days prior to when the appropriation ordinance is due and shall hold such necessary workshops until the Treasurer is provided with the budget projections or until sixty (60) days prior to the appropriation ordinance due date at which time the Treasurer shall submit such projections as set out in this Section. The tentative budget shall show the following items: a. Anticipated expenditures, with at least as much detail as set out in the tax levy ordinance and the appropriation ordinance. b. Anticipated revenues to be allocated to each department, including fees, taxes, charges, income from utilities and any other source of income. c. Depreciation costs for enterprise assets. d. Such other detail that is requested by a majority vote of the City Council. AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 2 of 4 2. The tentative budget as prepared by the City Treasurer shall be advisory and not binding on the City Council. Only upon passage of an appropriation ordinance shall such budget become binding. The expenditures in the budget shall not exceed revenues unless otherwise provided as set forth in the Idaho Code section 50-1006. 3.October 20 shall be the cut-off date for late submittal of bills that will be paid by the City in the previous fiscal year and purchases by the City shall be made prior to that date. Contracts may require that bills be paid and purchases made in the following fiscal year and those matters shall be handled as carry over items shown in the budget for the next year. 4. Idaho Code section 50-1005A states that cities may accumulate fund balances at the end of a fiscal year and carry over such fund balances into the ensuing fiscal year sufficient to achieve or maintain City operations on a cash basis. A fund balance is the excess of the assets of a fund over its liabilities and reserves. Balances that are carried over shall go into the appropriate fund, but may be used to fund the City Department that had the fund carryover from the previous fiscal year. E. Audits: 1. It shall be the duty of the City Council to have a complete and thorough audit of the financial statements of the City as set out in Idaho Code sections 67-450B and 50- 1010. The expenses required to obtain such an audit shall be included in the City annual budget. The City Treasurer shall submit the necessary financial statements to the auditor no later than December 1 following the end of the fiscal year. The City Council, by a majority vote, shall appoint a qualified certified public accounting (CPA) firm to conduct such an audit. The CPA firm shall be hired for a time period not to exceed two (2) years at which time the City Council shall either renew such period or hire another qualified CPA firm. Such audit shall be submitted to the City Council no later than the end of the 2nd quarter of the fiscal year. 2. The City Council shall retain the right to order the Treasurer or a qualified CPA firm to conduct internal audits as frequently and as necessary as may be needed. F. Performance Audit: As the City Council deems necessary, the City Council shall appoint a certified CPA firm or consulting firm to conduct a performance audit for all specified departments. This performance audit shall be as extensive and detailed as the City Council deems necessary. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 3. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 3 of 4 and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect after its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of , 2006. APPROVED by the Mayor of the City of Meridian, Idaho, this day of _ , 2006. APPROVED: ATTEST: CITY CLERK MAYOR AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 4 of 4 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO.06- PROVIDING FOR AN AMENDMENT OF THE PRESENTATION OF THE CITY'S ANNUAL AUDIT An Ordinance of the City of Meridian amending Title 1, Chapter 9, Section 3 of the Meridian City Code. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. Mayor and City Council of the City of Meridian By: William G. Berg, Jr., City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 06- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 06- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of , 2006. William. L.M. Nary, City Attorney AMENDMENT OF THE PRESENTATION OF CITY'S ANNUAL AUDIT Page 1 of 1 f~ce~lrecL (2-(2. -D,6 ~(c ~'~' Base District: A specifically delineated area with uniform regulations governing the use of land and the density, bulk, height, coverage, etc. of structures. A new zoning district needs to have a purpose statement that differs from the other existing districts. Examples: Neighborhood Business District Community Business District General Retail and Service Commercial District Limited Office District Overlay District: A specifically delineated area that superimposes certain additional requirements upon a base district; it works in combination with the base district. Generally they are used to protect certain critical features and resources. Examples: Floodway/Floodplain Overlay District Slope or Soils Hazards Overlay District Hospitals Overlay District Greenbelt Overlay District Formal Economic Development Districts: A formal district will likely be a redevelopment agency that has specifically delineated and adopted boundaries, such as the Meridian Development Corporation boundaries. The boundary denotes the area subject to tax increment financing, but many of the economic development efforts will likely spill over into the surrounding areas. Informal Economic Development Districts: My planning books don't mention these much, but I'll take a stab at it. An informal district wouldn't need to define exact boundaries. The City could develop a marketing strategic plan that set an employment theme for an area and specific targets for employers, support uses, and synergistic uses. The benefit of an informal district is that you would have to change local codes or statutes if an unanticipated opportunity presented itself to the city (i.e., less red-tape). If the marketing strategic plan were adopted as an addendum to the comprehensive plan, it would carry some weight as a guide to decision makers without specifically binding them to exact standards. Design Standards and Guidelines: Such standards and guidelines need to be applied uniformly. The options would be to have them apply: • To a building type (e.g., any non-residential structure); • By District (e.g., any structure in the C-C district); • By an overlay district (e.g., along entryway corridor overlay district); or • By some combination of the above (e.g., any non-residential structure in a C-G district that is also in an entryway corridor overlay district). If you want to tie them to an economic development district, we will need to make an overlay district boundary that coincides with the economic development district. 11-2B-1: PURPOSE: ~ ® Page 1 of 1 ,~: •• ~~ ~;; 11-2B-1: PURPOSE: -. The purpose of the commercial districts is to provide for the retail and service needs of the community in accord with the Meridian comprehensive plan. Four (4) districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways: TABLE 11-2B-1 PURPOSE AND ALLOWED USE BY COMMERCIAL DISTRICT District Allowed Uses Location Neighborhood business district (C-N) Community business district (C-C) General retail and service commercial district (C-G) Small scale convenience Larger scale and broader mix of retail, office, and service uses Largest scale and broadest mix of retail, office, service, and light industrial uses Access to arterial or collector Access to arterials or nonresidential collectors Close proximity and/or access to interstate or arterial intersections Limited office district (L- Office centers and adaptive Access to arterial or collector O) reuse of residential structures 11-2C-1: PURPOSE: Page 1 of 1 11-2C-1: PURPOSE: A. Light Industrial District (I-L): The purpose of the I-L district is to provide for convenient employment centers of light manufacturing, research and development, warehousing, and distributing. In accord with the Meridian comprehensive plan, the I-L district is intended to encourage the development of industrial uses that are clean, quiet and free of hazardous or objectionable elements and that are operated, entirely, or almost entirely, within enclosed structures. Accessibility to transportation systems is a requirement of this district. B. Heavy Industrial District (I-H): The purpose of the I-H district is to provide for the existing manufacturing, warehousing and heavy distribution centers that exist along major transportation ,corridors. In accord with the Meridian comprehensive plan, these areas require buffering from residential uses to mitigate the effects of noise, vibration, traffic, odor, dust, smoke or glare that is typically associated with the uses allowed in the I-H district. Accessibility to transportation systems is a requirement of this district. (Ord. 05- 1170, 8-30-2005, eff. 9-15-2005) rec~e ire ~ l2- l2 -06 e !c ~~ Economic Development City of Meridian Scope of Work I. Objectives A. Drive planning, coordination, and action elements forvvard for MedicaVBiamedical District execution. We have drafted and provided planning, coordination, and action elements necessary for moving forward on the Medical Corridor. We were informed that these elements were proceeding (documents attached). B. Provide direction, coordination, and input on marketing/promotions ma#erials and plans for focused and aligned efforts between City, MDC, developers, and other identified parties of impact. We have provided input, assistance, and in some cases action/execution in order to see things move forward. Branding and base economic development marketing piece is in the final review stage. Input to Economic Development Coordinator has been provided ongoing in this area. We have attended meetings when invited or notified and facilitated actions where possible with developers, MDC, and related parties. II. Scope Elements A. MedicaUBio-medical District Iniiiiatives Phase 1: • CoordinatioNdirection for information gathering, research, and outlining initial focus realities for developing a medical~iomedical economic district (includes definition of district lifestyle aspects). (Identification of medicaVbio-medical will help with •story" for education.) We have provided this coordination and direction for needed information and compilation of data (existing entities, defining impact areas, inventory of properties, building matrix of what makes up the proposed Medical Corridor). Action Needed: Need to see what has been gathered, completed, and assimilated. In order to fill in gaps and further define what is needed we believe alignment is needed between Planning and Council/Leadership on speck identification of boundaries for the Medical Corridor and related development/design standards. Outline vision and coordina#e buy-in, roles, and responsibilities {outline viability of core elements and establish ownership and buy-in from key players). We have provided core elements for strategic game plan with appropriate draft documentation. We prepared the summary report for the Mayor's Economic Development Council meeting in September. Some identified execution items were held back pending discussion at Council level. We did draft aPAD/position focus for the Economic Development Coordinator and defined necessary actions and components in the report to the Mayor's Economic Development Council. Action Needed: Need to review action/update items and define next steps (Has Council reviewed the summary report to the Mayor's Economic Development Council?). Phase 2: • District promotional plan defined with appropriate marketing materials outlined to assist recruitment efforts. We have provided input for necessary components for marketing plan. We are awaiting approved materials to proceed to the next level of marketing. General City branding and marketing message is in the final draft and designed to allow for insert of specific Business Corridor information. Action Needed: Need to finalize care message on each Business Corridor ("Matrix") for defining these overlaid areas. Work with Economic Development Coordinator to facilitate meetings with Real Estate/Properly Developers and existing Boise Valley medical community to explore needs, coordinate efforts, and continue to build support network. We have attended all meetings with any of these parties when requested or notified. We have not been informed of status/update on results of direct efforts by the EDC. Extensive efforts and time in the last few months have been on Pinebridge and ISU opportunity. Action Needed: Stakeholders in the defined Medical Corridor (not sure boundaries are defined for overlay with Planning) need to be identified and proactive relationship building efforts summarized to ensure appropriate coverage and necessary relationship efforts. Collaboratively work with City of Meridian Economic Development and Developers for targeted company recruitment list and guidelines both inside and outside Boise Valley (refine target lists for Economic Development Coordinator's recruitment efforts to identify a blend of uses -what is needed to be successful. (Includes coordination of University/education community, participatioNrelocation of current medical community, and anchor tenants.) We have worked on initial outlining of this effort. At this time, discussion has only been focused regarding Pinebridge and ISU 2 possibility. We have suggested that all contacts to date be compiled in a database for targeted marketing efforts. Action Needed: Take this effort to the next level of execution after clarification that the Medical Corridor is defined and aligned with a common story. Define the process for targeting the marketing recruitment of entities locally, regionally, and on nationwide basis. We have outlined the process needed for collaborative discussion. The update provided to the Mayor's Economic Development Council defined the process and action components. The Economic Development Coordinator provided input to these components on what had been completed. However, we have not been provided the database information that has been developed. Action Needed: This still needs to go beyond general overview and move from process definition to execution strategy. Need unified effort and buy-in for financial budget/resources for execution. Work with Economic Development Coordinator to coordinate with higher education community to facilitate appropriate competency development to support economic district efforts. We have participated in opportunities regarding ISU. Participation is inclusive of attending meetings, preparing documents, and follow-up efforts as directed. (This is only in the initial stages). Action Needed: Must take this to the next level once the Medical Corridor is more formally defined (all aspects and elements), collaborating with higher education institutions regarding the overall Business Enterprise Corridors (skill sets, education, and training needed for employees, etc). rmeframe for desired results is contingent on support and commitment from City, Deve%pers, and other rrelated parties. This reality disclosure was made part of this scope of work given concerns regarding our ability to attain results within our communicated support role, dependency on needed communication, access to information, and limited ability to manage desired results. B. Mark®ting Support We also provided input to drafting budget for necessary efforts forward with direction of Economic Development Coordinator, which was shared with the Mayor and summarized with the Mayor's Economic Development Council (hopefully to solicit private support/contributions) Provide ongoing direction/coordination for marketing and promotions efforts to achieve defined objectives. We have continued to provide this input/coordination as needed to push these efforts forward, inclusive of initially defining marketing materials. 3 ~ ~ Action Needed: Need a true marketing plan completed with buy-in support from Council/Leadership. Need a consistent "story" moving forward. III. Resource Commitment • Catalys# execution efforts for initial phases for this initiative not to exceed: 8 000 Efforts were defined as catalyst to prompting action and providing the broader positioning plan and framework to move forward. We were not given the authority or empowerment for managing outcomes. It should be further noted that post efforts to assist in presentation to the Mayor's Economic Development Council (inclusive of update and elements to be accomplished) regarding overall efforts became very difficult and limited excepting specifics on ISU/Pinebridge. (The efforts relate to time commitment to services to maintain momentum and take actions as outlined. Steps and allocation of time may be restricted according to budget allocation desired. This is the best estimate of time commihnent to move ti-ings forwrara~ We initially provided an expanded detail of necessary work in order to move this initiative forward. This limited scope was identified with the design of a limited supportive role. ASPIREON: DATED: CITY OF MERIDIAN: DATED: AspireOn: Phil Stiffier Chief Storyteller By: City of Meridian: By: Mayor Tammy De Weerd 4 Next Steps/Actions Medical/Health Sciences & Services Corridor - Confirm alignment (Council and Leadership) on mission and vision for the Medical Corridor moving forward (as first step towards Business Enterprise Comdors and Economic Excellence) - Follow-up with the Planning Department to complete overlay district (ensure clear understanding of boundaries). (Alignment at CounciULeadership level) - Follow-up with the Planning Department on development/design standards to ensure nothing else is needed. - Complete inventory of businesses, properties, and details of corridor to provide matrix of what is currently available, needed, etc. - Marketing/communications plan details completed with defined benchmarks. - Strategic marketing materials completed (in collaboratioNpartnership with corridor developers) for Medical Corridor to be incorporated in City marketing message and brochure. - Active and focused recruitment - Develop strategic game plan to address parking and trafFc considerations. Note: To the best of our knowledge, the above action items represent elements needing to be completed/finalized in order to move forward on implementation. ~` • Business Enterprise Corridor Execution Initiatives Initial Focus - Medical/Health Sciences & Services Understand Market Opportunities (i.e. demographics and trends that influence the corridor, potential in the market, etc)) 1. Mission Identified: Developing a corridor of complimentary businesses and services geared towards the medical industry. The Medical Corridor will provide aone- stop destination for visitors and workforce with necessary amenities and complimentary enterprises. 2. Build Community Support (carried through nest of initiatives): The Mayor, Economic Development Coordinator, Community Communications Coordinator, and Consultant have been identifying and executing on opportunities to communicate the mission and vision of the corridor to existing businesses, area economic development groups/partnerships, and general public (ongoing). (I.e. site visits, articles, direct meetings, and presentation to the Mayor's Economic Development Council) 3. Develop a Vision, Goals, & Objectives a. Vision/concept defined (draft input and elements provided) i. Integrated ailiance/partnership with Developer(s) Efforts have included developing a common vision with the primary Developer. b. Define goals and objectives of the comdor (alignment): • Education campus (major university/higher education) • Medical research • Medical manufacturing • Pharmaceutical • Hospital services (family practice, radiology, treatment facilities, etc) • Health insurance • Conference/convention center • Retail/shopping • Restaurants • Residential (multi-family housing) • Hotels (inclusive of extended stay) 4. Marketing Communication Plan (story) to Gain Ownership of Stakeholders a. Define communications/marketing plan b. identify brandingititle of corridor (telling the story) The corridor is currently being described as the Medical/Health Sciences and Services Corridor. Pending acknowledgement of overall alignment (Mayor/Leadership/Council), specific components can be completed. c. Supportive strategic marketing materials developed Efforts to develop these materials are currently underway. The base marketing message and brochure are drafted for final approval. Specific marketing piece for the Medical Corridor will integrate with overall City brochure. Through partnerships with corridor developers, marketing efforts (i.e. material development) will be coordinated and resources maximized. 5. Complete Strategic Plan (focus on pedestrian friendly, think transit, and thinkdensity) -Connectivity Integrated execution/game plan aligned with Planning to ensure compliance with comprehensive plan. a. Mix of use/allowed uses (i.e. creating an overlay for the corridor) We were informed that the Planning Department is currently working on (or has completed) creating an overlay for the corridor. b. Identify stakeholders/partners Economic Development Coordinator has indicated that this is in process or completed. c. Development/design standards Development/design standards have been provided to the Planning Department from one of the primary developers for land they are developing. (Status of this effort needs to be identified to move forward) d. Access/traffic Importance of these elements recognized and input provided. e. Supportive and complimentary issues (housing) f. Parking Options have been discussed and explored (in particular, with primary developer). 6. Action Plan Contact with Stakeholders in Corridor (Corridor related and non corridor related inventory of businesses) An inventory of corridor related businesses has been created to some degree. The inventory needs to be expanded to include non corridor related businesses and ensure a database is accurate in relation to the defined corridor. 7. Research, Identify, and Pursue Targeted Anchor Tenants An anchor tenant has been researched and identified (ISU). Numerous meetings have taken place with the targeted tenant and developers to discuss opportunities and assist as appropriate in pursuit of this tenant. Actions forward on alternative options and diverse anchor tenants. 8. Define Priority Project Components and Align Resources to Acx~omplish 2 ~ • y ® .V ~ ~ ~ ~ y V Lam.. .~ ~ ~ •L w U °' a~ ~L V L ~ ' C y W ~ ~ V ~ O N ~' .~ :- m