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Home My WebLink About2006-10-10 Pre• f' ,~ ~~~ ,z P, ~~ .~ CITY OF ,~~~~~=~~ ~ ~ ~ C~~~rr~rcn ~ ~°~, IDAHO ,yj y fj Fc 99U3 MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA • Tuesday, October 10, 2006 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: Shaun Wardle )C Joe Borton Charlie Rountree ~ Keith Bird .-~ Mayor Tammy de Weerd 2. Adoption of the Agenda: G~~+j'IY-~ v~v 3. Presentation of Site Plan and Elevations for New City Hall Building Design (results from the City Hall Building Committee): V TVV L/~/~'VV 7wV'r ~ ~J'f/7~//vVr !~~ [c6~ * Approximate allowable time set for agenda item may change depending on the discussion. Please us the designated minutes as a guideline only. Meridian City Council Pre-Council Meeting Agenda -October 10, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. f, ;~ ~ CITY OF ql ~v~', ~~'1G~1G~Y1 ~ IDAHO ~~ ~. _N~F r ~ u 7}<e,~scne V~~Y 1903 MAYOR Tammy de Weerd (TTY COUNCIL MEMBERS Kevth Bird Joseph W. Borton Charles M. Rountree Shaun Wardle CITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fa>: 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579/fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Pot ice 14(11 E. Watertower Lane 888-6678/fax 846-736b Pulblic Works 660 E. Watertower Lane Suite 200 898-5500 /fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 /fax 887-1297 - ~'Vastewater 3401 N. Ten Mile Road 888-2191 /fax 884-0744 - Water 2235 N.W. 8th Street 888-5242/fax 884-1159 NOTICE OF' PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting at City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, October 10, 2006 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: p Presentation of Site Plan and Elevations for New City Hall Building Design (results from the City Hall Building Committee) The public is welcome to attend the meeting. DATED this 6th day of October, 2006. WILLIAM G. ,~`~`tt,u lI I rltrr4~o~/ a i v~` ~/ ~°~ A i '~,C' i ~~~ F~ - CLERK s a ice'// ~ ~ e~ ' *~~` ''`/'/''/~r~'11 f Pf ti 114i4N0~4t~;~a~`~ Meridian City Pre-Counal Meeting Agenda - Oc#ober 10, 2~ Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring acxommodation far disabilities related to doc~Imerrts and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK -FAX 888-4215 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8119 Printed on recycled paper .y -, ~~e CITY OF ~ 1 ~ r ' ~ IDAHO tiR. ~_n ~" %ua Trtt.isurtr'. V NAY gig 1f 3 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree Shaun Wardle CIITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579 /fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533 /fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500 /fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 /fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191 /fax 884-0744 - Water 2235 N.W. 8th Street 888-5242 /fax 884-1159 MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting at City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tue~ay, October 10, 2~6 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Presentation of Site Plan and Elevations for New City Hal! Building Design (results from the City Hall Building Committee) The public is welcome to attend the meeting. pATED this 6th day of October, 20~. WILLIAM G. e1~~~«uuilrurrrr,~ .~ ~'a ~~°''~~ - F~ - C' CLERIC .~ ~ .; +~ a '~i/'''`rl'iry9l9i 11911i~~~~t~;~3® Meridian City Pre-Counal Meeting Agenda - October 10, 2t~ Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or herrings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public meeting. Pte' ~' ~cc.bl ~•Y~! c~l-t c C -~ ®,.-~~~ 1, NOTICE OF PRE-COUNCIL MEETING CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 8302 (208) 888-4433 CITY CLERK -FAX 888-4218 FINANCE & UTTLITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-81 ]9 Printed on recycled paper _ Pietist Phi ~ ~~~c ~~hc~=Thah~s~ -u e; ,~ CITY OF ,.~~~~ Y >~t ~~ ,~~ ~' -- ~ C~%'l~i eY1G~1G~'yl ~, IDAHO i'0 ~~'F ~~~ DER 4 Tn~-~ V NAY s~dc~ !,7803 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, October 10, 2006 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: Shaun Wardle Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Pastor Shawn Ragan with Church of God Seventh Day: 4. Adoption of the Agenda: 5. Special Presentation / Certificates of Recognition to Kelsey McDonald and Jenny Riedel: 6. Consent Agenda: A. Approve Minutes of September 5, 2006 City Council Regular Meeting: B. Approve Minutes of September 12, 2006 City Council Regular Meeting: C. Findings of Fact and Conclusions of Law for Approval: AZ 06- 028 Request for Annexation and Zoning of 4.43 acres to an R-15 (Medium High-Density Residential) zone for Touchstone Place Subdivision by Horizon Development - 1187 East Fairview Avenue: Meridian City Council Meeting Agenda -October 10, 2006 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~ ~ D. Findings of Fact and Conclusions of Law for Approval: PP 06- 028 Request for Preliminary Plat approval of 2 residential lots (proposed to contain 48 Multi-Family units) and 2 common lots on 4.43 acres in a proposed R-15 zone for Touchstone Place Subdivision by Horizon Development - 1187 East Fairview Avenue: E. Findings of Fact and Conclusions of Law for Approval: CUP 06-021 Request for Conditional Use Permit approval to construct a multi-family development consisting of 48 multi-family dwelling units (8 plexes) on 2 lots totaling 4.43 acres in the proposed R-15 zone Touchstone Place Subdivision by Horizon Development - 1187 East Fairview Avenue: F. Findings of Fact and Conclusions of Law for Approval: AZ 06- 029 Request for Annexation and Zoning of 10.39 acres from RUT to an R-4 zone for Silversprings Subdivision by Reed Kofoed - south side of McMillan Road and west of Locust Grove Road: G. Findings of Fact and Conclusions of Law for Approval: PP 06- 029 Request for Preliminary Plat approval of 29 single-family residential lots and 4 common /other lots on 9.88 acres in a proposed R-4 zone for Silversprings Subdivision by Reed Kofoed -south side of McMillan Road and west of Locust Grove Road: H. Development Agreement: AZ 05-021 Request for Annexation and Zoning of 2.78 acres from RUT to L-O zone for Whstewater Subdivision fka Redfish Subdivision by Ben Miller - 4120 North Linder Road: I. Water Main Easement Aareement for Talus Medical Building by Talus Professional Plaza, LLC: J. Water Main Easement Aareement for Bridgetower Retail Buildings by Primeland Investment Group, LLC: K. Public Works Budget Amendment for the Wastewater Treatment Plant Expansion: L. Change Order No. 2 for the Wastewater Treatment Plant Expansion Project: Meridian City Council Meeting Agenda -October 10, 2006 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • M. Water Main Easement Aareement for Conalomerate Subdivision by AP-Eagle View and C Von Wolffradt Properties I, LLC: N. Sewer Main Easement aareement for Conalomerate Subdivision by AP-Eagle View and C Von Wolffradt Properties I, LLC: 7. Department Reports: A. Mayor's Office 1. Resolution No. Mayor's Youth Advisory Council Amendment to By-Laws: 2. Appointment to the Meridian Development Corporation: 3. Appointments to the Parks and Recreation Commission: 4. Appointment to the Meridian Transportation Task Force: B. Finance Department /Purchasing 1. Bid Results and Award for Abatement and Demolition at New City Hall Site: C. Public Works Department 1. Agreement for Hookup to the City of Meridian Sewer / Water System Outside Citv Limits for William J. Walgamott II at 2660 East Franklin Road: 2. Agreement for Hookup to the Citv of Meridian Sewer / Water System Outside Citv Limits for Kit Kat Klub at 4842 West Franklin Road: 8. Items Moved from Consent Agenda: 9. Continued Public Hearing from September 19, 2006: MI 06-006 Request fora Miscellaneous to Amend the proposed Development Agreement (AZ 05-065) Site Specific Condition 6.1.5, page 5 to allow a temporary construction fence along Lot 5, Block 3 to limit public access to Lot 19, Block 3, rather than a permanent fence along Lot 5, Block 3 limiting public access to the Ten Mile Creek waterway, an approved amenity with pathway system in the preliminary plat (PP 05-058) for Harks Meridian City Council Meeting Agenda -October 10, 2006 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. •. • Canyon Creek Subdivision by Franklin Centre, LLC - 1845 W. Franklin Road: 10. Public Hearing: CPA 06-003 Request fora Comprehensive Plan Amendment to modify the Future Land Use Map to extend future land uses within the City of Meridian south to Colombia Road, west to Meridian Road and east to Eagle Road and to modify some of the existing land use designations on the Map along Amity Road, between Meridian Road and Eagle Road for Southeast Comprehensive Plan Amendment by Bailey Engineers -between Meridian Road and Eagle Road & between Columbia Road to'/ mile north of Amity Road: 11. Public Hearing: CPA 06-002 Request fora Comprehensive Plan Amendment to change the Future Land Use Map designation for approximately 12.37 acres from Medium Density Residential to Mixed Use Community for Ustick Comprehensive Plan Amendment by Thornton Oliver Keller -1515 W. Ustick Road and 3195 N. Linder Road: 12. Ordinance No. AZ 05-021 Request for Annexation and Zoning of 2.78 acres from RUT to L-O zone for Whitewater Subdivision fka Redfish Subdivision by Ben Miller - 4120 North Linder Road: 13. Ordinance No. AZ 06-040 Request for Annexation and Zoning of 4.38 acres to an R-8 zone for Bellabrook Subdivision by JE Development, LLC - 300 South Locust Grove Road: 14. Ordinance No. AZ 06-036 Request for Annexation and Zoning of 10.94 acres from RUT to an R-4 zone for Bitterbrush Point Subdivision by Majestic, Inc. -east of Meridian Road and north of Victory Road: 15. Executive Session per Idaho State Code 67-2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office)(fl - (to consider and advise its legal representatives in pending litigation);(c) - (to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency): Meridian City Council Meeting Agenda -October 10, 2006 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • t ,~e~e ~ ,~' ci-rY of ~aA,td ~ IDAHO ,~ y fj F~ ~ T~tis~me V nt~Y ~,j MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, October 10, 2006 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho 1. 2. 3. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." Roll-call Attendance: Shaun Wardle Charlie Rountree Adoption of the Agenda: Joe Borton Keith Bird Mayor Tammy de Weerd Presentation of Site Plan and Elevations for New City Hall Building Design (results from the City Hall Building Committee): * Approximate allowable time set for agenda item may change depending on the discussion. Please us the designated minutes as a guideline only. Meridian City Council Pre-Council Meeting Agenda -October 10, 2006 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. "' Broadcast Report Date~me 10-06-2006 03:47:18 a.m. Transmit Header Text Gity of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 This document :Confirmed (reduced sample and details below) Document size : 8.5°x11 {~~~. POC'~ -~' ~'cck~t lc IVC~t ce ~ Tha~~tL 1 ~~,,pp ~~~~ . ~.,/1ZPYll~1~7? ,~ wntia ~74T9cwsBV~ {~ MAYOR ~'"a'Y'~ "~'~ NOTICE 4f PRE-CQUNCN. MEETING CITY C6tINCIL MLId$BR$ Ifcitrt Bird JP~~`1''`•~O/ MFRIW~W CrPYC011N~tL. [:hulas A5. Fountrec Shaun Wanlle NOTICE tS HEREBY GIVEN tprat the City Council d the City of cm I1erAE•~as~rts Gty AttorneyJF~t man MrIN hold a Pre-Go~as~t ble~ng ~ Cry CaunrJl Ctts, 703 Main Sweat 898-9506{GgAttomey) 89B-~a03{fiR? M@ridier) CItY }~llr 33 East tf~AV@R118r tll~ridian, IdehO, On Fax 884-E723 yr, Ttpaal~aly~ Ot:t+oBer 10, 2006 ai S:~ P.A1. The Merirl~n Cnp Council 540 E. S+rank[tn Road ese-1294Jtv:a9s-use wt8 be ding the folioaNing agenda inns: Parks & Reaaatton Il W. llowirc Sheet eas-9s~s J cax s9s-ssoi - Fraser cf ~ Mari end E/ev~icns far A6ew Glly f~ Planning F7e~gn (resrtks fitxn Nre CRy Ne7 660 Lr 'Watarhiwer Lane Sane 202 8~ / [ex 888.6854 Op"~+,("11~' J111urrr~~<<i~~ Tile putiHG i.9 YYek:07Tt~ fa 8tt9nd the nlea~g. ;*.. + ` ! ~ 140 a lWatartolver Lana DATED this 6th day of OC~be1', 2006. ~`'~ x88.6678 J laxx sa6-rss6 Public 6FOrks ~I~ 6r~ E. warertower Lane sw zoa WiLLG4M G. - Ct.ERK~ ra 89s•s5t61lsnxs?8•BSS] p S~e_ riA'l• ~+, ~~ - ~ 660 & Weteliawer Lane ~hqn ~F ~ ~a~"" Swim 150 887-2311/!ax 887-7297 - VVastaarater 9401 N. Ten Mle Road 888•Z191 ! fax 8&7-0744 - Water 2235 N.W. 6dt Street 886 X42 J fax 884.1159 nt11 cuy PtmmacolnlaR r~tlm- lo, zoos ~ ~ ~ An rs aeplAtBstrt~rgashM! prapwl3r,~the C,4yofMerfaBen. Altyorae~..ar nr~>sYat~dt tmrai~h~esrlosBamane;ffaImteht~ pteaseaalmaotthe cl~resaeoeete~•a~as~l~aet4al~ws~rmmeyt~tne~. Crl'Y HA7.L 3315AST II)AHa AvF,74ue Mtaxtn7Aly, IDAF30 &:3642 (2R8} 886.4433 Q7'Y CL9ttl(-FAX 8E~4f78 FINANCE&1rfILlTY tYLLINC,-FArffi7.48LM1 MAYOB50FFlCE-PAX-Bi19 Peintedmi wcyded pupa Total Panes Scanned ~ 2 Total Panora C:nnfirmaJ • 3d No. Job Remote Station Start Time Duration Pages Line Mode Job Type Results 001 030 3810160 03:26:04 a.m. 10-06-2006 00:02:02 2i2 1 EC HS CP9600 002 030 8989551 03:26:04 a.m. 10-06-2006 00:00:32 2/2 1 EC HS CP21600 003 030 8848723 03:26:04 a.m. 10-06-2006 00:00:52 212 1 EC HS CP14400 004 030 8886854 03:26:04 a.m. 10-06-2006 00:00:25 212 1 EC HS CP31200 005 030 8985501 03:26:04 a.m. 10-06-2006 00:00:52 2/2 1 EC HS CP14400 006 030 8467366 03:26:04 a.m.10-06-2006 00:00:26 2!2 1 EC HS CP288t)a 007 030 8950390 03:26:04 a.m. 10-06-2006 00:00:30 212 1 EC HS CP31200 4 Date~me 10-06-2006 LocaIID 1 2088884218 Local ID 2 "' Broadcast Report ~ 03:47:26 a.m. Transmit Header Text City of Meridian Idaho Local Name 1 Line 1 Local Name 2 Line 2 No. Job Remote Station Start Time Duration Pages Line Mode Job Type Results 008 030 208 888 2682 03:26:04 a.m. 10-06-2006 00:00:25 212 1 EC HS CP33600 009 030 8840745 03:26:04 a.m.10-06-2006 00:00:26 2/2 1 EC HS CP31200 010 030 2088885052 03:26:04 a.m. 10-06-2006 00:00:26 212 1 EC HS CP31200 011 030 8881983 03:26:04 a.m. 10-06-2006 00:00:26 212 1 EC HS CP28800 012 030 2083776449 03:26:04 a.m. 10-06-2006 00:00:51 212 1 EC HS CP14400 013 030 4679562 03:26:04 a.m. 10-06-2006 00:00:27 212 1 EC HS CP26400 014 030 2088886701 03:26:04 a.m. 10-06-2006 00:00:25 2/2 1 EC HS CP31200 015 030 8884022 03:26:04 a.m. 10-06-2006 00:01:48 2/2 1 G3 HS CP9600 016 030 8841159 03:26:04 a.m. 10-06-2006 00:00:26 212 1 EC HS CP31200 017 030 2088840744 03:26:04 a.m. 10-06-2006 00:00:31 2/2 1 EC HS CP24000 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Gompleted TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC: Error Correct Meridian City Pre-Council Meeting October 10 2006 The Meridian City Pre-Council meeting was called to order at 5:30 P.M. on Tuesday, October 10, 2006 by President Councilman Shaun Wardle. Members Present: Mayor Tammy de Weerd, Keith Bird, Shaun Wardle, Charlie Rountree and Joe Borton. Staff Present: Bill Nary, Ted Baird, Shelly Houston, Caleb Hood, Brad Watson, John Overton, Reta Cunningham, Keith Watts and Will Berg. Item 1. Roll-call Attendance: Roll call. X Shaun Wardle X Charlie Rountree X X Joe Borton X Keith Bird Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Bird: Mr. President. Wardle: Mr. Bird. Bird: I move we adopt the agenda as published. Rountree: Second. Wardle: It has been moved and seconded to adopt the agenda. All those in favor. ALL AYES. MOTION CARRIED. Item 3. Presentation of Site Plan and Elevations for New City Hall Building Design (results from the City Hall Building Committee): Steve Simmonds Wardle: We are all excited to see what the Committee has come up with. I am going to introduce Steve Simmonds with LCA to lead us through our presentation. De Weerd: Lombard, Conrad Architects. Meridian City Pre-Council Meeting October 10, 2006 Page 2 of 18 Simmonds: Thank you Madame Mayor and members of the Council. As I said earlier we have been working with the Committee for the last couple of months on the various concepts -originally with site concepts after we establish our goals and mission for the project and re-verified the program to look at different site concepts, options and opportunities for this project. Over the last several months we had a lot of good input from the Committee, a lot of exchange of various ideas along with staff and those folks that have also served quite diligently to assist us in solving some of the issues at hand. Tonight what we want to do is just give you a very brief walk through as to what where we have been to date and basically our solution. We bring you tonight a final solution we presented to the Committee last week and we felt that went very well, some successes there and certainly there is final tweaks. This is conceptual in nature. As you will see tonight, but as you know it is an evolving process. The design process is ever evolving and it will move over the next several months. We are in charge along with the contractor, Petra Construction to be ready in the spring to get this project going, which we are all on board to do. So, tonight we will walk you through a few of our design assumptions, theories and those sorts of things that we bring to the table for you to evaluate and put input to and then we will do what we need to with your direction to finalize this concept and move onto the next schematic and design development phases if you will. I have with me tonight, Lexi Townsend who is going to run some of our audio visuals tonight, if everything goes right. But, we do have backup and I think you also have a packet with this. The only thing different than what you have before you is we have tweaked a few things on the site plan a little bit different than the packet you have there. As I said that is ever evolving. We anticipate the next charge after we move on is to have our site designer sit down with the Committee and spend a lot of time going through the grounds if you will, the site and revising and going through that and with our site concepts, looking at some of those things that we want to achieve and tweaking those and moving on. Like I said, we (inaudible) our intent was to resolve the building concept, elevations and those sorts of things tonight and last week as well. But, we did bring to bear some ideas because that somewhat drives the evolution and solution of the building. So, we have got there, but we will spend sometime with the Committee later on revising those and going through those, but we will go through some of those ideas as well. So, let me just start since we have got that working. Should I move the boards now that we have got that up on the screen? Can you guys see the boards? See it okay? So, architectural is a process where we look for themes and for imagery and those sorts of things that are unique to a community to be able to drive the solution that we are proposing. So, as we worked the past several weeks with the Committee there are lots of things that came to bear about what is unique about Meridian, the community, its history and its future. Basically, it is the center of the Treasure Valley. That came up a lot as to the center of a lot of things that happen here, agricultural, transportation, growth, the things that we are having and we are seeing today. This building and this solution to this project should reflect the values of the community. Realizing those values are unique to each and every one of us here. Everybody has it in Meridian City Pre-Council fleeting • October 10, 2006 Page 3 of 18 their hearts as to what those values might be so as we are evolving through this process, hopefully that reflects some of each and everyone of the Committee members and you folks as well as to what those values are and we are allowed to look at those various options and try to reinforce some of those values to expression of architecture and site design. The amount of glazing in that the building should reflect some sort of openness to invite the public in. As community servants you want to have that open house where people feel welcomed to come in and do the business that has to be done. This building should reflect a sense of community pride, but also of seriousness. It is a civic project. There is business that happens there, so we want to be able to have that sort of seriousness as you approach the building, very structured solution, but also allow the plaza as an opportunity where people would want to congregate to exchange ideas and to spend some time. As a community, after hours and weekends and those sorts of things there is a lot of opportunities here in Meridian for that. So, the plan, the screen walls and things that we are going to show you tonight kind of reflect that sense of order, that sense of somewhat free flowing and some of Meridian's past and also a structure and an expression of structure, so we look to honor the past to create a message for future generations as to what this project is. It will be here long after, most of us, certainly me anyway so it is our intent to build a project that stands a test of time that is a solid civic project that is here for many, many years. So it is kind of a key term is a solution should be an architectural expression of Meridian's historic past and their future as to where they want to go and what they have been in the past. You are very familiar certainly with the design guidelines. They look at trying to bring those sorts of historic nature buildings to the street, to the front so that people can enjoy that and many of our historic structures have that around and certainly you have some in the city as it is so we have those street frontages for people to have the opportunity to have sidewalk cafes, interactions. A lot of things are in the guidelines that we tried to express in certain wings of this building and we will go through that as well. So, it is kind of an effusion of historic past and progressive future if you will. These images that are here - I don't know if you can see those, they are in your packets right ahead of you in this center picture board. Right in the center. It all evolves around this piece - where you see these punched openings. That is representative of a more progressive architecture, if you will. Kind of a punched openings looking at the rhythm, the pattern, the things that make us feel comfortable. When we look at buildings, how sun reflects off of windows, how the shading, the repetition of rhythm and there are certain things about buildings that we know that we like as humans. There are certain things that bother us, disorganization and other things and pertinences that are placed on buildings for no rhyme or reason. So, we started looking as architects at some of the simplistic of design, this kind of a statuesque if you will, punched openings grid (inaudible) a very nice refined solution to a building. The other photographs around the perimeter are more representative of historic structures somewhat in a modern interpretation. fringing in modern materials in masonry and mixing the masonry together of different color lines and grids, detailing that we have that we can certainly pick up Meridian City Pre-Council Nfeeting October 10, 2006 Page 4 of 18 on this building as well. These are sun shades so, therefore, if we were following lead and looking at some of those opportunities for sun shading and energy conservation this is a modern interpretation and very nicely done. So, you start looking at these sorts of details in the brick between these two columns here that we have the (inaudible) to do that are cost effective (inaudible) of what materials we end up with, you know we will look at some of those options. So, this is kind of an evolution of progressive architecture and historic opportunities that we think that this building can express. Let me go to the site plan real fast. On the City's website and I think on the Chamber's website, there is information about Meridian's past and the future and where they are going to go and where they are looking to grow to. This picture up behind us on the screen is the New York Canal. Meridian was (inaudible) along Five Mile Creek many, many years ago for the obvious reasons -water. Water is so important to our existence here in this Treasure Valley and the irrigation that plays a part and a major role in our lives and existence, so we felt that was very important -the merging of irrigation, water and agriculture and that is what this town was founded on in a distribution of agricultural products and those things. So, this is a construction of the New York Canal, a very engineered structure, very straightforward, design solution and those sorts of things. So, how does that play into our design solution for the Plaza? Well, you are seeing here the outline of the building component. This was an orientation of the building that the Committee felt was the most desirable and agreed to. You start to see as you are coming in from the city center you see a very straightforward organizational kind of pathway similar to the New York Canal with water and those sorts of amenities that come out of the brick wall here along with a community flower garden. We did talk with (inaudible) Extension ®ffice at the University of Idaho to see if perhaps there are volunteers that would like to maintain a garden. They are very much interested in doing just that and looking at a flower garden, representative there again of the agricultural base of the community. As you come to the plaza there is a theme where the water would come down through a trough that is being used to irrigate these various planter boxes if you will and then runs under the plaza into a fountain in front of the building, underground again and then to a more kind of curl linear free flowing of a creek if you will, kind of a rock structure that is representative of a five mile creek in the history Meridian and where it evolved from. So, as you enter from the parking lot on the south side, a free flowing more of an organic solution back to a structured New York Canal kind of them, if you will. There are different patterns that play in the concrete that kind of represent water as well and the importance of water in our community. The structure here is an amphitheatre for community gatherings. We see that we could have shows and little things that could happen in this plaza. People could sit on these and you see representation of this grass structure. We would clad this in the brick. The contractor is going to go through those bids later on, but we did have a number in to salvage the masonry material from the dairy behind us, the old Creamery, excuse me and be able to utilize that brick for many things along the site that we are looking at here to build the brick, the brick walls and those sorts of things. So, that is what this is showing there. As you came up the south there is a walkway that peels off into a Meridian City Pre-Council 1177feeting October 10, 2006 Page 5 of 18 little tree (inaudible) is what these are called. Little meditation places, if you will to set on benches -these are small sidewalks that -people can sit there read books, the community can sit there, children can sit there and enjoy the space in the civic plaza if you will behind the amphitheatre. There is a small structure here located on the east side of the property that connects -there is a connection directly out the front of the plaza from the city hall directly across the adjacent properties. We talked to those property owners about the opportunity to make that connection and reinforce perhaps a plaza in this area between their properties to connect over to the street as well and look for retail opportunity. I mean, they have a certain captive audience and folks here and customer base at the city hall when consolidate your employees in this building. So, there is an opportunity to enjoin the properties and reinforce that connection across to the east. This little structure here we envision being built out of salvaged brick materials to have a couple of small potties in there for public gatherings for a farmer's market and those sorts of things, but also is we are calling it a heritage pavilion. I have talked to the folks in the Historic Society about looking at materials that we have put on there, displays, movable banners and things that we attach to the salvaged wood products that we will take out of the Creamery to have those sorts of reflections of Meridian's past and there are several opportunities for us to develop along with the communities as to where those might go in and where those might be. So, we have tried to create those sorts of opportunities for folks to there again, to look at some of the historical importance of the city and opportunity to display those for everyone to enjoy. So, this brings a lot of that to bear at this point. So, any questions so far? The floor plan and I will just touch on this briefly. This is an evolving process as well. What we have done today is we have gone through the various programs with the departments. We have had a couple of meetings with the department heads and as to where certain departments should lie and where they should fall. This is going to be worked out in much more detail. This is a blocking diagram that illustrates at least our first couple of passes as to where those departments should lie and where they could lie, but we will spend a lot more time going through those, working with the department heads and with the rest of the committee to figure out exactly who should be where and at what level they should be. This is our latest interpretation and the reason I show you this is because you can see the symmetry of the building and this is the first floor going directly in the front, a major grand lobby, atwo-story lobby and then into the Council Chambers. So, not unlike what you have here, only a much grander, larger space. We see the importance of the Council Chambers and basically where the laws and the zoning laws of Meridian are in this facility so this is very important that you just come in to understand the reverence of that and the importance of space if you will. Then the various departments will spin off of that. On this side you are seeing the Public Works and here is Planning. The reason we are showing those various wings is they come off the building is because those also have the, perhaps if the need, the opportunity to have public enter from the parking lot through separate entrances and not have everybody go through the main entrance of the building so we could bring those off the street, off of Broadway as Meridian City Pre-Council Nfeeting • October 10, 2006 Page 6 of 18 well as off the parking lot. Once that is worked out and we are trying to balance security and those sorts of things as well. But, those are -some of these departments are the ones who certainly have the most foot traffic and user based that comes into this, so that is why they are placed where they are. The other floors which are in your packet kind of show as we go up, the second level can step or excuse me the third level steps out onto the roof of the second level if we choose to have roof decks and those sorts of things. (Inaudible) is a three-story weathered basement, three-story of 78,000 square feet roughly. (Inaudible--) Bird: Mr. President. Wardle: Mr. Bird. Bird: Steve, that 78,000 does not include basement, does it? Simmonds: No that is correct. It does not. Bird: It is - so we are total (inaudible) basement about 90,000? Simmonds: Correct. The departments as programmed now have growth in there for the next 10 to 15 years for each one of those to expand. So, there is certainly growth within the building itself. What you are seeing here is going back to our image board and this is the main elevation that would face east, the plaza. So, you start seeing materials of brick masonry looking out -these are the various wings where Planning and Public Works would be, the two-story wings on either side that have that -following the design guidelines (inaudible) historical base in context with the awnings that come with the punched openings and the brick masonry with the accent brick and copings that would come along through that, very down to a human scale so people at street level feel that they are not overwhelmed with a three or four-story building above their head which pulls them into the plaza. The central icon, of course, is we are using day lighting concepts to be able to get the light into the well, into the center of the lobby space within the building bringing it through these north windows here as well as protecting the south glazing on this side of the major atrium, if you will as well. Curvilinear glass, therefore reflecting, there again, the curving nature of the building as well as of the plaza itself. So, this is the modern interpretation of a stone clad, masonry clad -those materials are up in the air right now working with the contractor -once he gets a hold of these and we take your input and looking at exactly what we can afford to put on the building, but we are envisioning some sort of stone masonry or pre-cast so that material would be here and brick masonry and accents would be on various wings in the stair towers. This curvilinear roof structure, as you can see this is the side looking from Broadway back of the building -this is the stair tower and the glass that goes up through that stair tower. The roof awning is at street level and you can Meridian City Pre-CouncillVleeting October 10, 2006 Page 7 of 18 see glazing going into that atrium space here. But, this curvilinear roof, metal roof is representative of the agricultural buildings that we see around there. We would also reflect that same curved roof on our heritage pavilion and that wood structure in front of that. They kind of tie that in that exists currently now and the one far east building of the Creamery that is currently there. We are salvaging some of those materials as well for reuse. So, this starts bringing down the agricultural look of that as well. This is the Meridian Road piece. The Council Chambers will sit down at the first level where we don't need the day lighting, but above that on the lobby spaces and up in the attorney spaces we would have that window of opportunities there. The windows are set back somewhat on the third floor, but this is a curved, punched opening and you can start to see - we have a model to show you as well. We will take that to show you and bring it up to you so you can see that a little bit better and easier to understand. Because that face of Meridian does curve and soften the building somewhat. There again, you are seeing that same punched stone materials and then the brick masonry. The south and the north elevations are pretty much the same no matter which direction you look at that. Any questions so far? Borton: Steve I have just a basic question. Are you envisioning that we have a steel super structure and then whatever the materials are (inaudible--) are not bearing on that? Simmonds: No, we talked about it. As a matter of fact we talked with Wes Beddis with Petra about those various materials and that is exactly what we are envisioning. He is going to look at some other (inaudible) perhaps. He said lately as we both have spikes in our material costs, concrete, masonry and some other things -things are starting to come around differently and so he is going to investigate those materials and look at that and give us some input back. That is why when we start looking at these materials and I showed you some of our images of the opportunities of detailing reveals, punched and some little brick detailing. We haven't shown that at this conceptual nature because we don't know exactly what those materials are going to be yet. We are going to work with them and as we refine the design we are going to bring those kinds of details back for you to see. Bird: Mr. President. Wardle: Mr. Bird. Bird: Steve, would you hit -- for everybody's benefit on sunshades what they do and - Simmonds: Oh, absolutely. The sunshades and we are going to at the end of this presentation we also have what we call asketch-up. It is a modeling program we used during a design process. You have all seen probably 3-D really nice renderings of facilities. This is a little step before that to be able to Meridian City Pre-Council IV~eeting October 10, 2006 Page 8 of 18 look at those things. Lexi will show how this building will shad itself and shad the plaza and some other things during summer, 6:00, June 21St, December and those sorts of things so we will be able to see a little bit better. Certainly the orientation running north, south of the building is not certainly ideal from the shading aspect from the eastern sun, so we are going to use glazing to kind of minimize that on this space here to kind of deal with those and then other glazing's down below. Just probably for the sake of information the Committee took a tour of the Banner Bank building and I think we have seen a lot of that in the press. That is a LEED certified building that would say - a speck office building if you will. Had a lot of neat ideas that they are bringing to bear in that building and we have used some of those ourselves in other office buildings, but there is opportunity to do similar sorts of solutions on this facility, there again, making it very energy efficient, very cost effective for the citizens and trying to get the most bang for the buck for the building that we can -very nice open spaces looking at inside of the building. Certainly some hard walled offices where we need to have of those things that we don't see ever in moving really -core spaces if you will. But, for the most part a lot of the employees and folks will be in movable systems, furniture and those sorts of things that we can have some flexibility with. The Banner Bank had, for example, under four distribution systems for air - allow a lot of movement, a lot of things that can happen above the floor level -much more comfortable spaces. Things happen and things move, we can bring boxes in, move electrical outlets and those sorts of things in the floor structure as opposed to moving them out of walls. So, a lot of neat things. We have a project over in Pocatello that is under construction and we are involved in that and have the same exact applications. So, the Committee was very high in looking at those and we are envisioning looking at those sorts of solutions into this building as well. Let's bring up the model. I think I will just set this here -- we are going to set this (inaudible) and it gives you a little better idea. Here are the wings at straight level at the south end of the parking, where we could have separate entrances off the parking lot as well as off of Broadway, reinforcing this plaza and a structure of it and leading you right into the front door of dual stairs that would come up in ramps that would lead into the central part of the facility, then you see the curve element that softens along Meridian Street allowing for identity -- if we so choose to do that for signage for folks because this will become an arterial (inaudible), so we also have at the community's request minimized the activity that is happening out at the intersection for safety reasons and we just put some benches and things for busses (inaudible). This allows also the building's orientation. One of the key goals that the community had was to protect the site from the wind and the noise happening along this arterial. So, the building becomes a protection of that space for sound and for wind and those sorts of things that are happening. There is an existing parking lot that is currently there, depending on what this property owner does, this could become more of a plaza space or whatever. This gives you a good feel of the scale. (Inaudible) Meridian City Pre-Council IVI"eeting October 10, 2006 Page 9 of 18 Rountree: Let's get her built. De Weerd: I know I am ready to move in. Bird: Tell Wes to get started tomorrow. De Weerd: He already knows that. I mean, the minute our eyes lit up - Wardle: Steve, I have a question about the roof structure. Are you envisioning that as a -you mentioned agricultural or are we talking (inaudible) steel materials or is that still up in the air? Simmonds: No, we were looking at a metal galvanized roof material. A couple of things - we have altered the design and we talked to Wes about that is depending on - we could have roof toppings and other things that are going to be in here. This could be an open structure in certain areas and still have it come across as open air - it is a little early, still, but that is the form that we would like to carry through there. We normally -you know, once we have a product that people are comfortable with, we normally do finish models a little bit more detailed. This is a mass study model to get us - to be able to convey those forms to you because it is a little hard to comprehend in some cases. This is a sketch up program that we have been working on to let you see some of the sunshades and some of the things that will happen there and now Lexi -this is looking from the south, so I will let her show you exactly what would happen on June 21St of the plaza and then December 21St and those sorts of things. Colors don't matter because we are limited colors on this program, so that is why I didn't want to show you that first. So, this is June 21St at 5:00. You start to see, you know, once folks start to come into that plaza in the evenings at 5:00, you start to see some of the shadows that would happen there -the shading, water running through some greenery and some of those things that would soften this plaza space. Townsend: This is just showing the sun on the plaza throughout the year and then you can look at the back. Simmonds: So, we are able to rotate this around and look at this during our studies. This project we will take it to the lighting lab and the folks here that we do a lot of studies and light studies with and build a larger model of this, be able to look at the different aspects of the natural daylight going into the building and energy conservation, so that is part of the design process a little bit later on. So, you will take that central light (inaudible--) then put into a large space and look at the true sun angles and it will be able to assist us in size and exactly the depth and how long that the sunshades should be. So, this is along Meridian Road. Townsend: This is Meridian Road in the morning. Meridian City Pre-Council lGleeting • October 10, 2006 Page 10 of 18 (Inaudible--) Townsend: This is about 3:00 on January 21St Simmonds: Okay. Townsend: This is about 12:30 in January. Simmonds: One of the things that we noticed about this building orientation - one of the good things is it would certainly have the morning sun to melt the ice and snow in the winter time. Now, if we have ice and snow in the evening, it is being blocked by the sun so we do need to make sure we deal with those sorts of things with maintenance and de-icers and those things on that plaza. So, as you can see this is not the wiz-bang fly around video yet, but this is just a design tool that we use to look at different things. So, like I said the next step would be for us to start to enter this building into the computer system, working on this building shell itself with your blessing and certainly it is an evolving -you know we will be looking at different materials, tweaking the plans as we actually go through departments and lay those out now. But, there is an opportunity now for the Committee to work close at hand with the site designers and us to really spend more time in looking at how we want to utilize that plaza and where we want to go from there. We had a lot of concepts from amphitheatres and from heritage pavilions and community gardens if you want flower gardens. All very neat things, and whether that is what we end up with and who knows, but that is the next step for us in the site design and then to move on. With that is there any questions? Wardle: I just have a couple of questions, Steve for the building lighting itself and I understand we are in the early stages are you envisioning utilizing up-lighting from the landscape or are you going to build that into - I guess I am not seeing a (inaudible) material - Simmonds: No, there isn't a (inaudible) and what we found on other civic projects there are a couple of things with maintenance and vandalism and so I am concerned about (inaudible) and we will put it like on private buildings and we will put up-lighting and landscape and that becomes an issue with maintenance and vandalism and keeping them waterproof. We haven't gotten there yet, but often times like we did on the Ada County Courthouse there are opportunities on these other roof structures to melt things that are hidden and up light different areas off these various wings. So, we are not there yet, so I apologize I cannot answer your question totally on that. But, we will look at those sorts of things because I am concerned about those things because they do get vandalized. Wardle: My next question has to deal with (inaudible) switches, the clock and there was discussion in the Committee about making that a center piece or is there a consensus on the need - I guess I am just - Meridian City Pre-Council 117reeting October 10, 2006 Page 11 of 18 Simmonds: Yes, there was discussions earlier on about having a clock or a clock tower or a kiosk with a clock or some nature of that for people to kind of identify an icon, if you will. A kiosk for informational sake or whatever that might entail with the Committee and what you folks think ought to be on that kiosk. It never really has a definition of what kiosks are. So, there is a need or an expression at least as I recall for a clock on the facility. Now, this is certainly - there was one that was possibly donated - a multi sided clock. This is much larger than that. This is roughly at a scale of eight feet across, a much more civic solution if you will - a clock icon or whatever it might be. There are a lot of opportunities (inaudible) and like I said this evolves and we will get into that more detailed, but there is also on our site design some opportunities to build or utilize a donated clock and (inaudible--). Another thing is that people can recognize from downtown, there it is and it leads us right into the center of the building complex if you will. So, right now that was just a design solution that we put on there. It hasn't really been a yeah or we don't want it kind of thing because it was never pinpointed yet and we are still looking at the overall concept if you will. Wardle: I guess my specific question was and certainly I agree this is a much more classical look. I have seen some structures which incorporate a screen for announcement server and things like that and (inaudible--). So, I didn't know if that was no point of discussion. Simmonds: (Inaudible) brought that up we probably would of fought that one for awhile and having (inaudible) boards on the site of a specific building. At least let us get down the street before you do that. No, right now we are keeping it very classical, very straight forward, very clean and trying to make simple forms and an expression of those forms. We will be revising materials and evolving it, but this is kind of where we are headed for the concept phase. Borton: Mr. President. Wardle: Mr. Borton. Borton: Steve, can you share with us some of the tradeoffs you and the Committee discussed with the north south orientation verses an east west, energy costs and site design? Simmonds: Sure. Lexi, do you have the site plan on here or not? Townsend: I am just switching gears here. Simmonds: This building runs north south with Meridian Road and then Broadway Road right here. It is a challenging site to put a building this size on anyway, so we went through about seven or eight different site concepts, running the building much smaller footprint, four stories and taller, running east west, Meridian City Pre-Council Nfeeting October 10, 2006 Page 12 of 18 north south. East west is ideal for a solar orientation of an office building or any building for that matter. It allows us the opportunity to block southern sun much easier and efficiently because it faces due south with shades that we can easily predict the sun angles and things, too. Of course, the north brings in a nice diffuse light without even the necessity of shading that at all and then east and west wings we can deal with as well. But, you have a lot smaller exposure on the east and west. That was discussed quite a bit with the Committee. There were a lot of folks that felt very strongly for the sake of energy conservation and those sorts of things and that is the direction that we needed to go, but ultimately this won out for the reason of usability. The Committee felt that with a noise that was created in the future along Meridian Road that would happen here, this would create a much nicer experience for as far as a civic plaza and for the user of the facility for the community at large. Till they have the building itself to become the noise buffer to be able to have presentations and things that we even talked about perhaps some way of having folks and families coming here and looking at movies and things in the summer evening and projecting that up to where they can sit up on the amphitheatre and look at those sorts of things and be on the side of the building somehow or some screen that is brought out, tent structures and things that could be brought out on poles and things that kind of create that. Although there is somewhat of an energy compromise, perhaps by this orientation we think we can deal with that just fine and we have been looking at a lot of other solutions to that, i.e., the materials that are going to go into the building, the systems that go in the building and ultimately we will be bringing all of those up and looking at the costs and pros and cons to that. It was a close vote, but this was basically the concept that the Committee voted for. It does allow a better connection in all reality to be able to flow through the site much better from the downtown core right through the building and back to the parking that we have on the south, which is what we envision that a lot of the folks will be coming to Planning and Zoning and the high users will be coming into this direction anyway by automobile traffic verses coming from downtown. So, this orientation did allow for a lot of that to happen as well. One of the -now that we have this back up here - I did talk to the -you know there is a mill right next to us here, Zam Zows owned. That could be there. I know he is looking at doing something different there, but the next four to five years at best he said we would probably be there until he decides whether he can afford to move or what he wants to do. That operation is somewhat hazardous, you know as greens -the hazardous occupancies and there is a lot of volatility there. We had worked that out to take some of our brick that we are going to salvage, if we chose to do that and build lower (inaudible) walls along this eastern property line as well that people could, there again, sit up against or the community could sit up against and read books and relax. But, also there is a natural grade barrier there anyway, so we could use those as small retaining walls and keep people from just meandering over to that space, which he would prefer not to have them over there until such time that these are developed into something different. It is kind of a long answer to your question, I know. Meridian City Pre-Council Meeting October 10, 2006 Page 13 of 18 Rountree: Mr. President. Wardle: Mr. Rountree. Rountree: Steve in the discussions ultimate site recommendation -any contemplation about future expansion? Simmonds: The building currently, like I said has about -the program is for 2025 roughly within the building. So currently the floor plan shows quite a few areas that are unassigned and within each department there is additional growth space to accommodate some of that growth as well. So, the building as discussions happen would be primarily off into this area behind - if we wanted to move it over to the east corner and to a wing. Maybe even right through here, Mr. Rountree, would be a breezeway or connection to the building that you could still come through, but then have another wing that would sit over here, which would be a fairly good sized tower -two to three stories. Therefore, what it would also do is reinforce this plaza that is in here without deterring from that. We would have to certainly make alterations, but right now the amphitheatre stops about right here anyway, so we are just disrupting a tree (inaudible). At that point we are pretty much build out, I would guess. Any other questions? Wardle: Council? Bird: I have none. Start bidding January 1St right? Simmonds: We keep moving it up. What happened to February? De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: I appreciate how our architect has been able to incorporate and integrate all of the comments from our Committee and some of the important elements that they have connected with Meridian and he has also met with the Historical Society and with the adjoining property owners as we have discussed and promised and really has tried to open this up so as they redevelop their pieces as well it will be a real nice compliment and an amenity to our developments as well. So, they have really left it open to create a lot of different possibilities and really honoring the comments that we sought from our citizens' Committee. Wardle: Council, this would probably be the point of discussion if we would like to see any major changes. I think we have heard from the architect the materials are still a question and we will look at those costs, but I think what I am hearing is we need direction on the layout of the site in addition to the overall proposed concept. The one thing, Steve, that I can say is the Council has just had some Meridian City Pre-Council Nfeeting • October 10, 2006 Page 14 of 18 brief discussions about is - from a customer service standpoint, some sort of a kiosk or area where people could drive up and have some sort of drop box, payment type situation and I don't know where you would incorporate that in, but I think that is something that bears some thought for our people to be able to drive up and make payments without having to leave their car. Simmonds: Okay. Wardle: I personally like the classical or kind of modern and classical architecture. I think this design looks great. When I think about what we have and our citizens have asked for in the downtown core they don't want a pseudo historic building. They don't want it to look like it was recreated and I think we have done a nice job of -and the Committee has done a nice job of really putting this together and really brining all those elements into play. De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: I know we spent some time on the curved top that is along the center. That is similar to the building that we had wanted to save -that the river runs through right now, but it really was to help preserve that historical and agricultural element of the Creamery and I believe that Steve did tell you on the timbers in kind of the history center of that those are all reused timbers that we are getting from the Creamery site as well as a lot of the brick work as well. We are reusing as much as we feasibly can and that has also been a goal of the Committee as well. Simmonds: We have envisioned reusing the steel iron, cast iron - in the fireplace, the big door outside the chimney, we are going to reuse that in the heritage pavilion as an icon in the elevation there. Wardle: I know we haven't even talked interior elevations and construction, but I would assume that keeping with that theme you are going to see some of the structure exposed and utilizing to make the building (inaudible). Simmonds: Well, absolutely and I think they are - like I said talking with the historic folks there, there is a big opportunity that - and I don't know exactly how much of that information and those artifacts have been pigeonholed in whose garage or what, but we did talk to them about bringing those sorts of elements at their next meeting or couple of meetings and bring those ideas to us and to the Committee as to things that could be incorporated into a building project or an external display or those sorts of things. So, we are always looking for that. mean, the folks that we have on board as consultants who do this design work do a phenomenal job on site design and making it an experience for the community, so if we arm them with those sorts of materials and opportunities I think we will Meridian City Pre-Council lOfeeting October 10, 2006 Page 15 of 18 see some very nice stuff -affordable, but nice stuff. So, we did talk to the Committee about bringing those sorts of things together for all of us to look at and evaluate as to be able to reuse some of that so that we can all experience those things. Wardle: Just a caveat to my comments on the overall design structure and my - I think it's very appealing. The one thing that I will say is from the city's perspective, I know we talked about it - we are doing a design build on this project and when costs come in, I think Council and you can correct me if this is not the sentiment that we are looking at, but when the budgets come back everything is still on the table in respect to we want a nice building, we want things to look great, but if we need to revisit some of those because of costs concerns - Simmonds: We understand. Rountree: Mr. President I am not sure what we need this evening, but I guess my comments are a thank you to all the citizens that participated. I think between them and the input from staff in terms of needs, Mr. Simmonds and his firm have done an excellent job of depicting as best one can in a physical structure what the culture and makeup of a community is and I for one think conceptually and that is how this has been presented to us this evening is a concept that they are on the mark and if you need a motion I would move that we move forward with this concept posthaste and do whatever we can to accelerate to getting something to our citizens to enjoy and appreciate sometime within the next year or year and one half. Bird: If that is the motion I will second it. Wardle: Thank you Council we have a motion and a second to approve the concept and to hasten the reality of our new city hall building. All in favor. ALL AYES. MOTION CARRIED. Borton: Mr. President, I said aye as well. But to the extent it is ever helpful to provide more direction, Steve, (inaudible) to Council, I appreciate all the hard work. I love the concept plan and speaking for myself to the extent that a better product -this is a product that will last 100 years if not forever for the city, to the extent taking a little more time creates a better product, I for one, don't have a problem having a delay if that is the end result, but I am sure fellow Council members agree and to the extent there is opportunities to create and capture energy efficiency in this building I am 100 percent for it or at least to be aware and consider it. If that is a greater expense on the front end, but saves the tax payers in the long run, I would like to hear about it. I think that is important. De Weerd: Mr. President. Meridian City Pre-Council 101eeting October 10, 2006 Page 16 of 18 Wardle: Madame Mayor. De Weerd: That is the sentiments. I know that the representatives, the elected representatives that have participated in this project have the highest level of urgency, but with the greatest caution that this is going to be a cost effective building and that this is a legacy for our community that will serve our generations to come and I believe that our architect has really integrated a lot of those into the design elements to be a public building that will draw our citizens to it to enjoy it for generations to come. That has always been the goal. But, we appreciate you reiterating that and we are excited to move forward. Wardle: Steve, one of the - and I know if you set the site design up, I would be interested to see how that water feature comes to bear and what sort of concepts we are going to have. As a parent with young kids I am always concerned about safety as I know everyone is so I think it will be neat to see the concepts that you can come up with to allow that free flowing design to be incorporated. Simmonds: You bet. That will be evolving. (Inaudible--) De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: One other thing that the Committee talked about was how we can even integrate the designs from the gateway art, using the Meridian perhaps in the water feature, in the waterfall and those kind of things - (Tape turned over) De Weerd: -- for opportunities perhaps to also tie some of our gateway art into the city hall project to make those connections. So, we are excited with the energy and the discussion that we have had at those levels. Wardle: Thank you Steve. Simmonds: Thank you very much for the opportunity. Wardle: A special thanks to the Committee as well for all their hard work and staff and everyone involved. Council, that brings us to end of our regularly scheduled discussion items, is there anything further? Rountree: I have nothing. Meridian City Pre-Council ~IGleeting • October 10, 2006 Page 17 of 18 Bird: Before we adjourn is there - we have got over a half hour, could we - we have got an executive session listed on our regular agenda. We could go into that and do that if you guys want to instead of just sitting here for a half hour and then we don't have to -then we have got a time limit to get back out. Wardle: Mr. Nary, procedurally is that -can we add an executive session? Nary: Mr. President you can do that. You can add that to the agenda now and do that. That is fine. Wardle: With that I would move that we revise our agenda and add Item 4, Executive Session for Idaho State Code 67-2345(1)(a)(f)(c). Bird: So moved. Wardle: It's been moved and seconded to add that item to our agenda. All in favor. ALL AYES. MOTION CARRIED. Wardle: I would accept a motion to adjourn into Executive Session. Rountree: So moved. Wardle: It's been moved and seconded to adjourn into Executive Session per Idaho State Code 67-2345(1)(a)(f) and (c). Mr. Clerk will you please call roll. Roll Call: Rountree, aye; Bird, aye; Borton, aye; Wardle, aye; ALL AYES. MOTION CARRIED. Item 4: Executive Session per. Idaho State Code 67-2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office)(fl - (to consider and advise its legal representatives in pending litigation);(c) - (to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency): EXECUTIVE SESSION: Bird: Mr. President I moved we come out of Executive Session. Borton: Second. Meridian City Pre-Council 101eeting • October 10, 2006 Page 18 of 18 Wardle: It has been moved and seconded to adjourn out of Executive Session. All in favor. ALL AYES. MOTOIN CARRIED. Wardle: This brings us to the end of our regularly scheduled Pre-Council meeting. I would entertain a motion to adjourn. Bird: So moved. Borton: Second. Wardle: It has been moved and seconded to adjourn the Pre-Council meeting. All in favor. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 7:01 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~~ ~ 1~8~06 TAMMY WEERD, MAYOR DATE APPROVED <~~\s\`\~\e1 `1111 I ! 111111 / IIO~,B/~AiAd sae ~~~ ®~~r ~~ i ~pp~~ ~~ ~sy ATTESTE /Z~--~ r ` , WILLIAM G. BERG, J ., C ~_ C ER ~'~' a Y ~ ~ j ~ ~ SD~ ~ 4~`\ ',/s/~/~~~~0~+r /11111111 `1°°,~4``\4,*4 i October 6, 2006 • MERIDIAN CITY COUNCIL MEETING October 10, 2006 APPLICANT ITEM NO. S REQUEST Presenation of Site Plan and Elevations for New City Hall Building Design (Results from the City Hall Building Committee) AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached Date: Phone: Staff Initials: Matedads presented al pubec nreefUrzpr ahaU become properly of the City of McHdian. c~ 4~ .-~ ~---~ ~ CCU ~ ~~ ~ U ~ O C~ ~ ~ aA ~ . ~ ~ . ~., ~ 4~ ago •~ 4~ Q 4~ .~ ~ V ~ ~ ~ ~ ~ ~ ~ o ~ O ~ U ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O Q.., ~-+ cn O ~ ~ ~ ~ ~ O ~ ~ ~ V 4; ~ ~ ~ ~ ~ U ~ C~ . . ~-1 .-~ V .~ b~1p O c~ .~ O U c~ O ~ ~ O ~ O ~' ~ c~ ~ O ' ~ 4~ .~ ~ ~ .~ 4~ ~ ~ ~ ~.., ~ ~ bhp ~ ~ v O a~ ~ ~ ~ ~ ~ ~ 4~ V ~ 4~ ~' ~ ~ c~ ~ ~ ~ ~ ~ ~ ~ ~ c~ ~ c~ ~ ~ ~ '~ .~ ~ ~ ~ ~ ~ O ~ O ~ ~ c~ ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .O .~ ~ O ~ ~ 4 O a~ ~ ~~ ~~ ~ C C ~ y 16 ~ i '"' N N N N d ~ ~ > C ~ ~ ~ y d f0 COy ~.~ ~ y y F C N 'O y N .O T ~,yti aLi y C 'O C ~7 v ~ O O r ~ d N s y z c c 3 ~ ~ ~ y E o 0 w C ~ O. 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V r----- -- -' ~Q ~ ~ .C a o ~ ~ ~ I ~ g ~ €~ ~~ u J ~ ' I 1 ~ = ~ $ ~_ N V ~° ~ ~ ~~ '~ -* ~ a~ ~ -------~ s, ~ ~ r ~ s ¢ ~ , ° _ e ~ ~ -~ p $ 6~ L----- 1 - - - - - _... ~ aj a .Q £ ~~ ~ i n Ii L LLAA , ~ - ~a r-~ C~ O ~~ -I-~ ~ r. ~ V . ~ ~~, • ~'+ z 0 a w w s 0 z 5 s Z 0 W J W H O N C~ O ~,..C ~~ '~ V ~+ ,c~ cCi • ~--+ t-. °~"~ Will Berg From: Keith Watts Sent: Tuesday, October 10, 2006 10:02 AM To: Will Berg Subject: RE: I will be there. Keith Watts Purchasing Agent City of Meridian 33 East Idaho Avenue Meridian, ID 83642 Ph. 208-888-4433 x207 Fax: 208-887-4813 From: Will Berg Sent: Monday, October 09, 2006 5:46 PM To: Arden Davis (ardendavis@idahopower.com); Bill LaRue; Brad Watson; Chris Klein; Dell Hatch; Deneen Wilson; Gene Bennett; Gina da Rosa; Jennifer Bokenkamp; Keith Bird; Keith Watts; Mark Freeman; Cheryl Brown; Rex Warwick; Rich Nesbit; RoAnne de Weerd; Russell Moorehead; Steven Simmons; Tammy de Weerd; Ted Baird; Wesley Bettis, ]r.; Will Berg Subject: « File: 060ct10precouncil.doc » You are invited to attend the pre-council meeting tomorrow night. I need to know if you are attending so that I can get something to eat for dinner. Thanks..... Will