HomeMy WebLinkAboutIndependent Contractor Agreement with Clearview Cleaning for Janitorial ServicesAGREEMENT
FOR
INDEPENDENT CONTRACTOR SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 6~' day of
A ril , 2009, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Clearview Cleanin4
Service. Inc., hereinafter referred to as "CONTRACTOR", whose business address is
6190 S. Settlement Way. Boise. ID 83716 and whose Contractor Registration License
# is RCE-27263.
INTRODUCTION
Whereas, the City has a need for services involving Jan~orial Services ;
and
WHEREAS, the Contractor is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scop® of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon
execution of this Agreement and receipt of the City's written notice to
proceed, all services and work, and comply in all respects, as specified in
the document titled "Scope of Work" a copy of which is attached hereto as
Exhibit °A" and incorporated herein by this reference, together with any
amendments that may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor under this Agreement, including without
limitation electronic data files, are the property of the Contractor; provided,
however, the City shall have the right to reproduce, publish and use all
such work, or any part thereof, in any manner and for any purposes
whatsoever and to authorize others to do so. If any such work is
copyrightable, the Contractor may copyright the same, except that, as to
any work which is copyrighted by the Contractor, the City reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
JANITORIAL SERVICES AGREEMENT - page 1 of 22
1.3 The Contractor shall provide services and work under this
Agreement consistent with the requirements and standards established by
applicable federal, state and city laws, ordinances, regulations and
resolutions. The Contractor represents and warrants that it will perform its
work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in performance of
this Agreement and that are in effect at the time of performance of this
Agreement. Except for that representation and any representations made
or contained in any proposal submitted by the Contractor and any reports
or opinions prepared or issued as part of the work performed by the
Contractor under this Agreement, Contractor makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provide by the contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Attachment C "Payment Schedule" attached hereto and by
reference made a part hereof.
2.2 The Contractor shall provide the City with a monthly statement, as
the work warrants, of fees earned and costs incurred for services provided
during the billing period, which the City will pay wkhin 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment
made by City to Contractor under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility of Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall
not be entitled to no receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement., including ,but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Contractor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any
type or kind whatsoever.
JANITORIAL SERVICES AGREEMENT - page 2 Of 22
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
March 31, 2010 or (c} unless sooner terminated as provided below or
unless some other method or time of termination is listed in Exhibit A.
This Agreement shall terminate automatically on the occurrence of (a)
bankruptcy or insolvency of either party, or (b) sale of Contractors
business.
3.2 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may
terminate this Agreement, if default is not corrected by Contractor within
seven {7) days, by giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any par of the
compensation set forth in Attachment C of this Agreement on the date
due, Contractor, at the Contractor's option, may terminate this Agreement
if the failure is not remedied by the City within thirty (30) days from the
date payment is due.
3.4 This Agreement shall terminate automatically on the occurrence of
any of the following events:
a. Bankruptcy of insolvency of either party;
b. Sale of Contractor's business; or
c. Death of Contractor
4. Termination:
If, through any cause, CONTRACTOR, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, falsifies any record or document required to be prepared
under this agreement, engages in fraud, dishonesty, or any other act of
misconduct in the performance of this contract, or if the City Council
determines that termination of this Agreement is in the best interest of
CITY, the CITY shall thereupon have the right to terminate this Agreement
by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination. CONTRACTOR may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR
under this Agreement shall, at the option of the CITY, become its
JANITORIAL SERVICES AGREEMENT - page 3 Of 22
property, and CONTRACTOR shall be entitled to receive just and
equitable compensation for any work satisfactorily complete hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set-off until such
time as the exact amount of damages due the CITY from CONTRACTOR
is determined. This provision shall survive the termination of this
agreement and shall not relieve CONTRACTOR of its liability to the CITY
for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an independent contractor, and neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an
employee of CITY. Except as expressly provided in Exhibit A, Contractor
has no authority or responsibility to exercise any rights or power vested in
the City and therefore has no authority to bind or incur any obligation on
behalf of the City. The selection and designation of the personnel of the
CITY in the performance of this agreement shall be made by the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect #o the physical action or activities of Contractor in
fulfillment of this Agreement. If in the performance of this Agreement any
third persons are employed by Contractor, such persons shall be entirely
and exclusively under the direction and supervision and control of the
Contractor.
6. Indemnification and Insurance:
CONTRACTOR shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortuous conduct
of CITY or its employees. CONTRACTOR shall maintain, and specifically
agrees that it will maintain, throughout the term of this Agreement, liability
JANITORIAL SERVICES AGREEMENT - page 4 of 22
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occunrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in
connection with the performance of this Agreement by the Contractor or
Contractor's officers, employs, agents, representatives or subcontractors
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, including use of.
CONTRACTOR shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing CONTRACTOR'S compliance with the
requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins
performance of it's obligations under this Agreement. In the event the
insurance minimums are changed, CONTRACTOR shall immediately
submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642.
fi.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond,
cash or letter of credit guaranteeing payment of fosses and related
investigations, claim administration and defense expenses.
To the extent of the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the Cifiy or the City's elected officers,
officials, employees and volunteers shall be excess of the Contractor's
insurance and shall not contribute with Contractor's insurance except as
to the extent of City's negligence.
The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
6.4 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
JANITORIAL SERVICES AGREEMENT - page 5 of 22
6.5 The limits of insurance described herein shall not limit the liability of
the Contractor and Contractor's agents, representatives, employees or
subcontractors.
7. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
City of Meridian
Purchasing Agent
33 E. Idaho Avenue
Meridian, Idaho 83642
Clearview Cleaning Services lnc.
Attn: Svlvia Hamoel
6190 S. Settlement Way
Boise. ID 83716
Idaho Contractors Registration License #• RCE 27263
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
8. Attorney Fees: Should any litigation be commenced between~the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
9. Tim® is of the Essence: The parties here#o acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to #imely pertorm any
of the obligations hereunder shall constitute a breach of, and a defau~
under, this Agreement by the party so failing to perform.
10. Assignm®nt: It is expressly agreed and understood by the parties
hereto, that CONTRACTOR shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
11. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any
federal, state or local law, rule or regulation against any person on the
JANITORIAL SERVICES AGREEMENT - page 6 of 22
basis of race, color, religion, sex, national origin or ancestry, age or
disability.
12. Reports and Information:
13.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, records, reports, data and
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled in connection with the pertormanc~ of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
13. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of CONTRACTOR'S records wi#h respect
to all matters covered by this Agreement. CONTRACTOR shall permit the
CITY to audit, examine, and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls,
records of personnel, conditions of employment and other data relating to
all matters covered by this Agreement.
14. Publication, R®production and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
15. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws,
ordinances, and codes of Federal, State, and local governments.
16. Changes: The CITY may, from time to time, request changes in the
Scope of Work to be pertormed hereunder. Such changes, including any
increase or decrease in the amount of CONTRACTOR'S compensation,
which are mutually agreed upon by and between the CITY and
CONTRACTOR, shall be incorporated in written amendments which shall
be executed with the same formalities as this Agreement.
17. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
JANITORIAL SERVICES AGREEMENT - page 7 of 22
18. Waiver of Default: Waiver of default by either party to this Agreement
shall not be deemed to be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
19. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
its attorney's or the opportunity to seek such advice.
20. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
21. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
22. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN
BY: G~~
TAMMY de ERD, MAYOR
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CITY CLERK
JANITORIAL SERVICES AGREEMENT - page 8 of 22
Approved as to Content
BY:
KEITH A S, PURL NG AGENT
Dated: ~i -
Building Maint. Department Approval
BY: ~ : -
NAME: Eric Jensen
TITLE: /~=y~D~. n~:w =~,a- ~'°_~<~ -
Approved as to Form
DEPUTY CITY ATTORNEY
Dated: ~" J £{ ~ ~-~`
JANITORIAL SERVICES AGREEMENT - page 9 of 22
Bch ent
Clearview Cleaning Services Inc. (contractor) shall be responsible for cleaning all
facilities listed below, to the standard described in the following "Cleaning Standards".
The "Cleaning Standards" shall be the guiding document used to determine cleaning
satisfaction and compliance with this agreement. The City of Meridian Building
Maintenance Manager (manager) will use this document to determine if satisfactory
cleaning service has occurred and request correcting action if not. The "Minimum
Cleaning Schedule" section attached hereto are minimum services provided regardless
of the Managers findings.
Contractor shall supply all chemicals and obtain the City's approval prior to their use.
Contractor will be responsible for managing all janitorial paper products for all facilities.
CCS will set minimum and maximum quantities, keep inventories between these levels
and place orders through the manger when needed. The manager will place and
receive and all orders.
Contractor shall attend a monthly quality inspection walk through with the Manger to
verify all standards are being met and to point out deficiencies.
Locations to be cleaned are listed below.
kJIL I G TITLE LAC TIN S DARE FT E
City Flail 33 East Broadway, Meridian d Office
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Polite Station 1401 E. Watertawer, Meridian 30,000
' Water Administration 2235 IVW 3 St., Meridian 10,635
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Wastewater I_ab 3401 h~. Ten Miie, Meridian 1,760
~
Parks Field ®ffice ~~ 11 West Sower, Meridian 3,360
Meridian Community 201 E. Idaho, Meridian 4,200
~_~~nter
~~ To be cleaned ®nly ice a w k.
JANITORIAL SERVICES AGREEMENT - page 10 of 22
Cleaning Standards
The following cleaning standards shall be used on a daily basis and during the
qualityr assurance inspection process to assess the quality of cleaning.
A. Entrances
1. Mats and carpet shall be free of spots, stains, gum, dirt and debris without
causing damage. They shall appear visibly and uniformly clean. Adjoining
walls, doors and floor surtaces shall also be free of dust, soil and cleaner
residue.
2. Glass and metal surfaces shall appear streak-free, film-free and uniformly
clean. This includes the elimination of dust and soil from sills, ledges and
heat registers.
3. Corners and thresholds shall be free of dust, cobwebs, dried-soil, crud, finish
build-up and debris. These areas shall appear visibly and uniformly clean.
This includes the elimination of cleaner residue and dried-slurry.
4. Floors and cove bases shall be free of dust, cobwebs, dried-soil, gum, spots,
stains and debris. Hard/resilient floors shall have multiple coats of a slip-
resistantseal and finish applied that result in a consistent high-shine, unless
otherwise directed by CITY. Floors shall appear visibly and uniformly smooth
and clean. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
5. Walls and fixtures shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue. Walls
behind waste/trash cans need to be cleaned.
B. Elevators
Tracks shall be free of dirt and debris. Tracks shall appear visibly clean. This
includes the elimination of standing water from wet cleaning procedures.
2. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without
causing damage. They shall appear streak-free, flm-free and uniformly
clean. Bright metal surfaces shall be polished to ahigh-shine. This includes
the elimination of polish residue and/or film.
3. Floors, carpet and cove bases shall be free of dust, cobwebs, dried soil, soil,
gum, spots, stains and other debris. Hard/resilient floors shall have multiple
coats of a slip resistant seat and finish applied that result in a consistent
high-shine, unless otherwise directed by CITY. Floors, carpet and cove
bases shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
JANITORIAL SERVICES AGREEMENT - page 11 Of 22
C. Corridors
1, Floors and cove bases shall be free of dust, cobwebs, dried-soil, gum, spots,
stains and debris. Hardlresilient floors shall have multiple coats of a slip-
resistantseal and finish applied that result in a consistent high-shine, unless
otherwise directed by CITY. Floors shall appear visibly and uniformly smooth
and clean. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
2. Walls and fixtures shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
3. Glass and metal surfaces shall appear streak-free, film-free and uniformly
clean. This includes the elimination of dust and soil from sills, ledges and
heat registers.
4. Water fountains shall be free of dust, cobwebs, soil, scale and water spots
without causing damage. Bright work shall be disinfected and polished to a
streak-free shine. Water fountains shall appear visibly and uniformly clean.
This includes the elimination of film and cleaner residue.
D. Stairwells
1. Rails and walls shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This included the elimination of film, streaks, lint, standing water, cleaner
residue or film.
2. Steps and landings shall be free of dust, cobwebs, dried soil, gum, stains
and debris. This includes risers and cove bases. These surfaces shall
appear uniformly smooth and clean without leaving dust streaks, lint,
standing water, cleaner residue or film.
E. Restrooms
Special Afote: Maintaining a sanitary restroom environment that minimizes the
possibility of cross-infection is considered of the highest priority by CITY. Sanitation
levels shall be closely monitored by inspection, and approved testing methods.
1. Dispensers shall be free of dust, dried-soil, bacteria and soil without causing
damage. These surfaces shall appear visibly and uniformly clean and
disinfected. This includes the elimination of film, streaks and cleaner residue.
Dispensers shall be refilled when required with proper expendable supply
item.
2. Hardware shall be free of dust, soil, bacteria and scale without causing
damage. Bright work shall appear visibly and uniformly clean, disinfected and
JANITORIAL SERVICES AGREEMENT - page 1 Z of 22
polished to a streak-free shine. This includes the elimination of polish
residue.
3. Sinks shall be free of dust, bacteria, soil, cleaner residue and soap film
without causing damage. They shall appear visibly and uniformly clean, and
polished-dry. This includes the elimination of streaks, embedded soil, film
and water spots.
4. Mirrors shall be free of dust and soil. Mirrors and surrounding metal
framework shall appear streak-free, film free and uniformly clean.
5. Toilets, toilet seats and urinals shall be free of dust, cobwebs, bacteria, soil,
organic matter, cleaner residue and scale without causing damage. These
fixtures shall appear visibly and uniformly clean, disinfected and polished-dry.
This includes the elimination of streaks, film and water spots.
6. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean,
disinfected and polished-dry. This includes the elimination of streaks and film
7. Waste containers shall have contents removed and can liners replaced.
Inside and outside of the container shall be cleaned and disinfected.
Containers shall appear visibly and uniformly clean. This includes the
elimination of streaks, foodstuff and the presence of an offensive odor
emitting from the container.
8. Walls and doors shall be flee of dust, cobwebs, soil, spots and stains writhout
causing damage. These surfaces shall appear visibly and uniformly
clean/disinfected. This included the elimination of film, streaks and cleaner
residue. Ceramic walls, wainscots, metal kick plates, handles and push
plates on doors shall also be polished-dry.
9. Floors and baseboards shall be free of dust, cobwebs, soil, gum, stains and
debris. Floors shall have multiple coats of aslip-resistant sea~nish applied
that results in a consistent high-shine, unless othewvise directed by CITY.
Floors and cove bases shall appear visibly and uniformly clean and
disinfected. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
10.Air vents shall be free of dust, cobwebs, and soil. This also pertains to air
distribution units and exhaust vents. They shall appear visibly and uniformly
clean.
11. Light fixtures shall be free of dust, cobwebs, and soil without causing
damage. Diffusers shall remain in proper position, and appear streak-free
and uniformly clean.
JANITORIAL SERVICES AGREEMENT - page 13 of 22
F. Common Areas and Copier Areas
1. Counters and equipment shall be free of dust, cobwebs, dried-soil and soil
without causing damage. They shall appear visibly and uniformly clean. This
includes the elimination of cleaner residue, streaks and film.
2. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
3. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coa#s
of aslip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This included the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
G. Offices/Cubicles
1. Common area furniture and equipment shall be free of dust, cobwebs, dried-
soiland soil without causing damage. They shall appear visibly and un~ormly
clean. This includes the elimination of cleaner residue, streaks and film.
Individual office desks and work surfaces will be cleaned by CITY of Meridian
employee.
2. Lamps shall be free of dust, cobwebs, dried-soil and soil without causing
damage. Lamps shall appear visibly and uniformly clean. This includes the
elimination of streaks, cleaner residue and film.
3. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
4. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appearvisiblyand uniformlyclean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
JANITORIAL SERVICES AGREEMENT - page 14 Of 22
5. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean. This
includes the elimination of streaks, film and cleaner residue.
6. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of aslip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and un~ormly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
H. Kitchens/Br®akrooms
1. Cabinets, refrigerator and microwave exterior tops, sides and front shall be
cleaned and free of dust, soil, cleaner residue and soap film. Sinks and
fixtures shall be clean and sanitized.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of any
offensive odor emitting from the container. Walls adjoining waste container
require special attention and need to be kept clean.
3. Floors and Baseboards shall be free of dust, cobwebs, soil, gum, stains and
debris. Floors shall have multiple coats of aslip-resistant sealdinish applied
that results in a consistent high-shine, unless otherwise directed by CITY.
Floors and cove bases shall appear visibly and uniformly clean and
disinfected. This included the elimination of dust streaks, lint, standing water,
cleaner residue and film.
4. Walls and fixtures shalt be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
I. Conference Rooms
1. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. inside and outside of the container shall be
JANITORIAL SERVICES AGREEMENT - page 15 of 22
cleaned and disinfected. Containers shall appearvisibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
3. Tables and chairs shall be free of dust and soil. These surtaoes shall appear
visibly and uniformly clean and free of all finger prints.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of a s-ip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
J. Reception Areas
1. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfacers shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appearvisibly and uniformly clean.
This inc-udes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
3. Tables and chairs shall be free of dust and soil. These surfaces shall appear
visibly and uniformly clean. Tables are to be wiped clean and dried spot
free.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of aslip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. Chairs shall be moved
occasionally to vacuum underneath. This includes the elimination of dust
streaks, lint, standing water, cleaner residue, embedded soil and foreign
objects.
K. Miscellaneous
1. Air vents shall be free of dust, cobwebs, and soil. This also applies to air
distribution units and exhaust vents. They shall appear visibly and uniformly
clean.
JANITORIAL SERVICES AGREEMENT - page 16 Of 22
2. Light fixtures shall be free of dust, cobwebs, and soil without causing
damage. Diffusers shall remain in proper position, and appear streak-free
and uniformly clean.
3. Ceilings shall have all cobwebs removed.
4. Microwave interior and refrigerator interior shall be defined as additional
services for an additional fee.
L. Janitor Clos®ts and Storeroom
1. Shelves -Shall be free of dust, cobwebs, dried-soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment shall be
stocked/organized, neatly on shelves.
2. Janitor carts shall be free of dust, cobwebs, dried-soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment stored on janitor
carts shall also be free of dust and soil, and organized, neatly.
3. Walls shall be free of dust, cobwebs, dried-soil and soil without causing
damage. They shall appear visibly and uniformly clean. This includes the
elimination of film, streaks and cleaner residue.
4. Utility sinks shall be free of dust, cobwebs, soil, cleaner residue and soap
film. Utility sinks shall appear visibly and uniformly clean. This includes the
elimination of streaks, embedded soil, film and water spots.
5. Bright work shall be cleaned, de-scaled and polished.
6. Floors shall be free of dust, dried-soil, gum, spots, stains and debris.
Hard/resilient floors shall have multiple coats of aslip-resistant seal and
finish applied that result in a consistent high-shine, unless otherwise directed
by CITY. Floors shall appear visibly and uniformly smooth and clean. This
includes the elimination of dust streaks, lint, standing water, cleaner residue
and film.
M. Trash RemovallTrash Containers
1. Waste removal shall be to containers designated by CITY and shall be
deposited in such a manner that contents will not fly around causing a mess
or nuisance.
2. Waste containers shall be fitted with a liner.
JANITORIAL SERVICES AGREEMENT - page 17 of 22
Attachment B
MINIMUM CLEANING SCHEDULE
TENANT ~R>EA3
(Including OfficesJCubicles, Conference Rooms,
KitchensBreak Rooms, Reception Areas,
C®mmon Areas ~ Copier Ar®as~
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1 Em all trash race tables & re Face soiled liners as needed X
2 Spot dean all horizontal and verticel surfaces remaving fingerprints,
smudges and stains (inducting doors, door frames, pulls, pushes, walls,
li ht switches, etc.
X
3 Vacx~um all ce eted areas & t dean t where needed X
4 Dust and spat dean all furniture inducting desks, tables, chairs,
counters, file cabinets, bookcases, etc. X
5 Remove all collected trash to desi Hated areas X
8 Swee and dam mo all hard surface floorin X
7 Wash & polish all hunter tops, open shelves, chrome, bright/enameled
surfaces, etc. indudin sinks, refri orators, fixtures 8~ coffee ui ment X
9 Wi dean interior and exterior of microwave evens X
9 Dam wi a and sanitize all tale hones ear and mouth 'aces X
10 Vacuum all fabric cx~vered office fumiture X
11 FuR vacuum all ca is wall to wall X
12 S ra buff all hard surfaces X
13 Dust rtitians and surfaces X
1~ Dust low reach areas (to 8 feet) inducting window sills/ ledges, door
moktin s, shelvin , icture frames, etc. X
15 Wi dean baseboards X
16 Ed a all car tad areas X
17 Dust all high reach areas ind light fixtures, wall comers, shelving, air
diffuser vents, etc. X
1 S Dam mo all chair mats X
19 Clean & polish all bright metal ind door frames and hardware, lettering
and other metal accessories X
20 Dust BJor vacuum window blinds X
21 Vacuum and dean air diffuser rills, vents and louvers X
22 Sham o Ca t X
JANITORIAL SERVICES AGREEMENT - page 'I $ Of 22
STR®OMS
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1 Swee and dam mo all floorin X
2 Wash & polish all mirrors, shelves, chrome, bright surfaces, enameled
surfaces, etc. indudin i in ,handles & toilet seat hin X
3 Wash and wi d both sides of all toilet seats X
~ Wipe dean & dry all dispensers,snduding toilet tissue, soap, towel ~
sanity n 'n dis nears, dis I units X
6 Clean and disinfect all basins, bowls and urinals X
6 Clean and disinfect all showers X
7 Remave waste a to deli noted area X
$ Refill toilet tissue holders, soap dispensers, towel dispensers &
sanity na kins dis ensers X
9 Check to insure ail dis nears are fundSonin ro d X
10 Dam wi & d all artition walls surroundin men's urinals X
Spot dean al! horizontal and vertical surfaces removing fingerprints,
11 smudges and stains (including doors, door frames, pulls, pushes, X
walls, li ht switches, etc.
12 Dam wi and d ail restroom rtilion surfaces X
13 Dam wi ail ceilin air diffuser and air return vents X
i4 Dam wi and ish all tiled walls X
16 Dust all high reads areas induding light fixtures, wall comers, shelving,
air diffuser vents, etc. X
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1 Swee and dust mo all hard surface floorin X
2 t dean stains ands ills X
3 Machine dean ail stone, t:eramic and porcelain the flooring using
methods roved b Ci X
4 Machine dean all VCT fioorin , a I 1 coat of lish, d & buff X
5 Polish metal kick later X
6 Dam mo stairs and landin s X
7 Clean handrails X
8 Wi a dean vin baseboards X
9 Dust all hi h reach areas indudin li ht fixtures, wall coverin S, etC. X
10 Sham is X
11 Scrub and a I three eats of wax to all VCT surfaces X
12 Stri and wax all VCT and waxed surfaces X
JANITORIAL SERVICES AGREEMENT - page 19 of 22
L®I3BY AND C®MM®N AREA HALLS
(including Fitness Center}
9 Em all trash race fades and re lace soiled liners as needed
~ Spot clean all horizontal ~ vertical surfaces removing fingerprints, smudges & stains (including doors, door
frames, walls, woodwork, door lass, arti6on lass, li ht switches, kirk and ush lates, etc.
3 Vacuum ail ~ tad areas & t clean ca t where needed
4 Clean both sides of all lass en doors
5 Remove all collected trash to desi Hated areas
6 Vacuum all walk off mats
7 Wi e & disinfect all Fitness Center ui ment
b Dust low reach areas to 6 feet includin window sills! led
9 Clean ail en door thresholds, ish as needed
1 Q S ra buff all hard surfaces
11 Vacuum all fabric covered furniture
12 Wi dean all baseboards
13 Sham o all ca tad areas more often as needed in winter
14 Dust all hi h reach areas includin li ht fixtures, wall comers, shelvin ,air diffuser vents, etc.
15 Clean & polish bright metals, including doorframes, hardware, lettering & other metal accessories, including
elevators
16 Dust andlor vacuum vertical and horizontal window blinds
17 Vacuum and clean air diffuser rills, vents and louvers
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1 Dust all horizontal surfaces in vacant s X
2 Vacuum ca is in vacant s aces X
3 Dust shelves and or anize su lies S~ ui went neat) X
4 Dust su I carts and or anize su lies neat) X
5 Dust and clean walls to be flee of cobwebs and residues X
6 ~ util' sinks dean X
7 Clean floors of dirt, stains and debris X
8 Seal hard floors w/s!i resistant seal & hi h shine finish X
JANITORIAL SERVICES AGREEMENT - page 20 of 22
STAIR EILILS
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1 Dust rai{sand led es X
2 S t clean walls for fine riots, smud es and stains X
3 Dust m stairs and landin s X
4 Dam wi and clean both sides of all stairwell doors X
5 Polish metal kick laces X
6 Dam mo stairs and landin s X
7 Clean handrails X
~ Wi clean vin I baseboards X
9 Dust all hioh reach areas indudina light fixtures. wail coverings. etc. X
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1 Trades will be fine of dirt and debris/no water K
2 of dean walls for fine riots, smu and stains X
3 Fioorsl~ abases free of dust X X
4 Removal of cob-webs X
5 Removal of hard debris such as umisoiVdirt X
s sham car is X
JANITORIAL SERVICES AGREEMENT - page 21 of 22
Attachment C
PAYMENT SCHEDULE
A. Tctal and cc~rnplete cc~mpensaticrn fiOr this Agreement shall nOt exceed
TASK ___ ®ESCF~IF'T'I~N MCN`fF(LY AMCl1fVT
A, City Hall 100,000 Square Feet X7,200.00 $36,400.00
~. Pe~lice Staticn including K9 facility X2,575.00 $34,500.00
30,000 ~ oars Feet
C. ~ Water Administrati®n 10,535 Square Feet $920.00 $11,040.00
[~. ;Wastewater Lab 4,490 Square Feet X350.00 X4,200.00
E. darks Field Cfi'ice "* 3,350 Square Feet ~450A0 X5,400.00
F. ~ Meridian Community Center 4,200 Square $525.00 X7,500.00
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'-- L --- ------ $12,195.00 a4.
Travel expenses wiil be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
JANITORIAL SERVICES AGREEMENT - page 22 of 22