HomeMy WebLinkAboutTask Order No. 3.0 with CH2M HILL, Inc. for Operations and Maintenance Audit
CH2M MILL OMI
9193 S. Jamaica Street
Suite 400
r.
Englewood, CO 80112
~' ~~ P.O. Box 6607
~~ 0 Englewood. CO 80155
~' ~~JJ Te1303.740.0019
1 ~0 Q
~ Fax 303.740.7081
August 28, 2007 1 ~.~ v ~~ 3 , D
Mr. Lenard Grady P.E.
City of Meridian
660 E. W atertower, Ste 200
Meridian, ID 8361.2
Subject: Operations and Maintenance (O&M) Audit
Dear Mr. Grady
As agreed upon in our discussions on June 26, 2007, CH2M HILL OMI will provide the following
services under the Agreement For Professional Services dated January 1, 2007, between City of
Meridian and CH2M HILL Inc.:
Operations and Maintenance (OEM) Audit of the Meridian Wastewater Treatment Plant.
In order to gain a better understanding of the Operational and Maintenance needs of the Meridian,
Idaho Wastewater Facility, an audit of the plant's O&M practices will be conducted by CH2M HILL
OMI . CH2M HILL OMI, Inc. agrees to furnish the City Meridian, Idaho with an operations and
maintenance audit of the Meridian Wastewater Treatment Plant based on the following task
descriptions. The audit will focus primarily on the WWTP, but also include a brief review of the Water
System also. The audit will not include the Wastewater Collections System except where staff duties
overlap both the Collections and Treatment. The audit tasks will include the following:
Task No. 1: Onsite review of current operations and maintenance practices
Task No. 2: Evaluate current operations and maintenance practices with standard practices
Task No. 3: Report/Findings and recommendations
Task 1-Onsite Review: The goal of this task is to gather enough information to understand the
current WWTP and water system operation and maintenance practices. The review and information
gathering will be performed onsite during a four (4} to five (5) day visit by a project team of two OMI
senior operation and maintenance specialists. The following narrative explains details of the task.
1.1 Data Gathering: It is important to gather as much information as possible to understand the
current O&M practices of the facilities thoroughly, in order to compare these practices with accepted
O&M practices for similar unit processes in other systems. lnformation and data will be collected from
compliance monitoring reports, process control reports, laboratory reports, operator logs,
maintenance records, and any other records or reports that document operation and maintenance of
the facility.
1.2 Staff Interviews: It is important to understand how the facilities are currently being operated from
the perspective of the staff. Interviews of a maximum of eight (8) staff will be performed at the time
that data is collected. These interviews will gather additional information from staff members about
certain aspects of the data that was received. During the interviews, the project team will gather
information on how decisions are made that effect O&M practices, current operational practices, the
mode of operation of the facilities and any problems/issues that Operators may face.
1
~-
Page 2
August 28, 2007
Task 2-Evaluate Current Practices: Data and information gathered in the Onsite Review will be
compared and evaluated with standard practices, based on the experience of the project team. The
evaluation will focus on how the facilities are operated, maintained and managed in comparison with
similar facilities with similar treatment processes and equipment. Specific attention will be given to
evaluating how O&M decisions are made; how process setpoints established; and the adequacy of
compliance, process, and maintenance recordkeeping practices.
Task 3--ReportJRecommendations: A report will be produced at the end of the audit. This report
will include a list of recommendations and improvements with regard to the operation and
maintenance of the facilities. The report will contain the following sections:
• Executive Summary
• Description of Current Operation and Maintenance Practices
• Evaluation of Current OS~M Practices With Standard O&M Practices (for similar facilities and
processes)
• Recommendations for Improvement
OMI's final report will contain enough detail and structure to move easily into implementing
improvements to ensure standard operation and maintenance; and regulatory compliance.
Compensation: For services enumerated above, the lump sum of Eighteen Thousand Two Hundred
Fifty Seven Dollars ($18,257} plus applicable sales, use, value-added, business transfer, gross
receipts or other similar taxes.
invoicing: Amount invoiced each month will be based on estimate of percentage of completion
multiplied times the lump sum amount.
All other terms and conditions of the Agreement dated January 1, 2007 between CH2M HILL, Inc. and
the City of Meridian remains in full force and effect.
If these terms are agreeable to you, please sign both copies of this letter. We will return one fully
executed original for your files.
CH2M HILL OMI appreciates the opportunity to provide these additional services to the City of
Meridian.
Sincerely,
~~~~
Gary Young
Regional Director of Operations, Western and Central Region
Operations Management International, Inc. (CH2M HILL OMI}
Page 2
August 28, 2007
Both parties indicate their approval of the above described services by their signature below.
Authorized Operations Management Authorized Client Name:
International, Inc. (CH2M HILL OMI):
~~
Roger B. Quayle
Senior ice President
Date: to ~~I if!
/1Y~
Authorized CH M HILL, In ..
~~~
Titl (~ , ,~,~,0~
Date: ~o~ R ~
.>';~
Date: ~~~~~: - ~`-<
~ <~
~prwd by Ct+y G,.r-tl : Uct~~i.,~}`' ~-r~--~- fi -''~ ~ .
,f~~ ~9 ;~
1H 4L ~.
f~11 ~'t•:.. .i5~