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HomeMy WebLinkAbout02Oct01 Pre-Council MinsMeridian City Pre-Council Meeting October 1, 2002 Page 5 of 19 Dpuw~4 Corrie: All right very good, thank you Elroy. Any other discussion on that with Elroy? De Weerd: Mr. Mayor. Corrie: Yes. De Weerd: Question. Where did the fee come up? In the one, is that a recent addition? Huff: No its not. It's always been there. De Weerd: Cause it says that this requires a permit but no fee. Huff: It's further into the ordinance under licensing. It's been in there the whole time I haven't took it out. I might as well stay here I think I'm next on the next one. Corrie: I think you are too. Moving right along here if Mrs. de Weerd is satisfied with the ordinance that's going to be changed here. 4. Discussion of Cherry Lane Golf Course Inspection: Corrie: The next one is discussion of Cherry Lane Golf Course Inspection. Huff: Thank you Mr. Mayor. I spoke with Matt Nelson in Twin Falls from the USGA. United States Golf Service about doing an evaluation of Cherry Lane Golf Course in conjunction with the (inaudible). The fee for that is about $1900 dollars per day it's a one day event. The recommendations for that are intended to improve the playing quality and turf grass reliability within the scope of the resources available of the individual course. So there is no -its an advisory service there is no judging or they don't rate the condition of the course that's not the point. The point of the service is to improve maintenance, efficiency, and quality of the course by identifying those things that need to be taken care of in order to make it that way. We've discussed some things and I have with the Mayor about ways that we would go about handling a fee for this. Whether the city would pay for the first time one and yearly after that the golf course would pay for it each year. We may need to decide whether it needs to be done each year, it may need to only be done every other year. What they consider when they do this is they study irrigation, turf grass varieties, trees, how long you have irrigation water, all the maintenance practices in the course they set a day up ahead of time and make sure everybody is there that has much of anything to do with that to get their feedback during that day, and they do a lot of this kind of stuff. So when they do about 120 of those evaluations a year then they can take all that data and put it together and they do that in conjunction with the kind of Meridian City Pre-Council Meeting October 1, 2002 Page 6 of 19 ~C~~=~~ weather we have in the area we have in this desert climate. All those kinds of things are rolled into that. So when you get done with that you make specific recommendations that then Council and the leasee can decide how they want to go about taking care of whatever those things are that are identified. We like to see that that was completed before the 20th of October we'd like to do that why we still may have a little water before we get to much heavy frost that way we can see what still is active in the growing season. Those are things that they asked me to bring to you when we talked about that. I haven't been on that course very much at all I don't really know anything about it. I'm interested in learning what goes on there on a few of those issues. I think that's going to be really good. Any discussion? Corrie: Thank you we may have some right after - we would like to have Mrs. Butler. Huff: That would be fine. Corrie: Okay thank you Elroy. Butler: Joanne Butler, 251 East Front Street in Boise. I appreciate Mr. Huff calling the USGA to get an overview of what the service does and he could speak their language too so that was good. And I think, we talked on the phone just briefly last week it seems like they offer a good service so again we'd ask the Council to consider that make that decision so we can go forward with the inspection. I didn't know about the 20th, that's great that would be nice if we could get it done really quickly. So that's all I have to add. Corrie: Okay Mrs. Butler in our discussion you stated that you would like for the city to pay for this full day inspection the first time and then from my understanding from then after any inspections or whatever they do will be done by the Golf Course people themselves under their lease. Butler: Yes the tenants would do that. Corrie: Okay. Questions of Council? Mr. Nichols. Nichols: Mr. Mayor. Mrs. Butler is your idea, your clients idea that this USGA turf service inspection helps satisfy the annual inspection requirement under the lease or what? Butler: What we found as far as we know there was never a final inspection with the course. There was a lot of changes in the course over time. Fairways widened, fairways narrowed, different things that affected the infrastructure, and we've not found any indication a final inspection was set out in the lease that it would be done and to our knowledge that was never done. So we are looking at this as sort of the first inspection, a baseline inspection, something to so that we Meridian City Pre-Council Meeting October 1, 2002 Page 7 of 19 ~~~~ all understand exactly what is at the Golf Course today. So it would be the kick- off inspection. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: So in conjunction with that Mrs. Butler do we need to amend the lease to reflect this language that the Golf Course lessee will then take care of these inspections after this initial one? Butler: We may need to because I don't believe that's covered and we have been through, I mentioned the last time we met, that we've been through the files to try and determine how those changes occurred over time and so I think it would be worth looking at just a kind of a overview of the lease. To see if there's some things we might want to add or modify because those are fairly old leases. Corrie: Okay Council you have been asked to do the initial study or inspection here at a cost of it looks like $19000 dollars. Excuse me $1900 dollars that the city would pay for and then we would get with our attorneys and theirs and see if we can get some language about inspection of the Golf Course and taking care of any problems that arise out there. Is that correct? Bird: Mr. Mayor. Corrie: Yes, sir. Bird: I believe, I consider this as our final inspection of the Golf Course that should've been done that wasn't done when the course was refinished and so I believe it is our responsibility to pay the nineteen hundred dollars and then we can work out on the others like Mr. Nary said we probably need to go in and look at the lease and get some new wording and stuff in there covering everybody. Yeah that is a motion. De Weerd: Second. Corrie: Okay motion has been made and seconded. To have the city pay the initial fee for the inspection of $1900 dollars and then enter into agreements of sort to continue the inspection and how it would be done and the verbiage between the attorneys and that so. Any other discussion? Hearing none, all those in favor of the motion say aye. All ayes motion is carried. MOTION CARRIED: ALL AYES Corrie: So Elroy if you will get with them and then the attorney so we can get that done by that timeframe. Thank you very much guys I appreciate it.