HomeMy WebLinkAboutConstruction Specificsr
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CHERRY LANE GOLF COURSE
MERIDIAN, IDAHO
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CONSTRUCTION SPECIFICATIONS
PREPARED BY
BOB BALDOCK 8, SON
GOLF COURSE ARCHITECTS
3001 REDHILL AVE,
BLDG. 6-SUITE 215
COSTA MESA, CALIF.
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"t CONTENTS
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' SECTION 1. GENERAL
~ SECTION 2. GRADING AND SEEDING
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,~, SECTION 3. IRRIGATION SYSTEM
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~~ SECTION 4. MAINTENANCE
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'~ SECTION 5. INSPECTIONS
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PAG E
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SECTION 1. GENERAL
1.1 WORK INCLUDED:
a. Staking out greens, tees, and fairways.
b. Construction of tees, greens, fairways, sand traps, mounds,
and new lake .
c. Installation of complete electric, automatic irrigation system
including pumps.
d. Grassing of tees, greens, and fairways.
1.2 a. The golf course architects shall stake out the entire course
and mark the tees, greens, and center lines of the fairways
prior to start of construction .
b. The architects or their construction superintendent shall
personally supervise the grading of all tees, greens, fairways,
sand traps, mounds, and the lake.
c. Topsoil shall be removed and stock piled; the grading completed
and the topso it replaced over the banks and mounds .
d. Before starting the installation of the automatic irrigation
system, the owners will inspect each golf hole, tee, green,
and fairway and give it their approval . The installation of
the irrigation system will start after the first five (5) holes
are graded and approved.
SECTION 2. .GRADING AND SEEDING
The tees, greens, fairways, sand traps and mounds shall be built
according to the individual drawings. However, the golf course
architects reserve the right to alter and reshape the tees, greens,
fairways, sand traps, and mounds at their discretion to suit field
conditions or for the interest of the golf course. The cost that
may arise from reshaping and re-grading shall be considered
incidental to the cost of constructing the various tees, greens,
mounds, sand traps, etc., and no extra compensation shall be
paid to the contractor.
a. The greens shall be built according to the individual
drawings of each green detail, however, t{~e golf course
architech shall have further reservations. (See Section
2. GRADING).
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After the greens are graded and approved, tnpsoi) shall be placed
on the banks and approaches. 2" of H3 rock, or equal shall be
placed on the putting green surface, followed by 10" of clean
river bed Bond. After the sand isshaped b blend into the banks,
mounds, and approaches, 200 pounds per 1000/sq. ft, of VITA-
BARK, HUMUSITE or equal shall be spread and evenly worked
into the sand.
The putting surface shall next be contr,ured and shaped according
b the green detail and the golf course architects. Next, 400
pounds of MILORGANITE per green shall be evenly applied b
the greens before raking the final seed bed.
The sub-surface drains shall be installed from the front of the
greens b the low side of the fairway before seeding.
Just before seeding the owners shall inspect the green and give
it their approval .
The greens shall be seeded to PENCROSS BENT 1 pound per
1000/sq. ft.
The greens shall be raked after seeding and before watering.
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The greens shall 6e kept moist at all times once watering starts.
The greens shall be mowed when the grass is -'z" b 3/4" tall.
The mowers shall be set to 2" b start.
The banks of the greens shall be seeded with t{ie same mixture
as the fairways and at the same time, and both shall be seeded
before the green is watered.
b, Tees shall be graded according b the master plan except
for reservations of the architects b suit field conditions
or for the interest of the golF course. They shall be
100' long or longer where needed. Their width shall be
approximately 50' .
The teeing surface will be floated b a level smooth grade before
applying 400 pounds per tee of MILORGANITE and seeding b
the same mix as the fairways .
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The tees shall be kept moist at all times once watering srorts.
Mowing shall start when the gross on the tees is 1" roll . The
mowors s{iall be set at 3/4" b start.
c . Fairways sha II be graded according b the plans and
personal supervision of the golf course architects.
The entire fairway will be graded so as b be moveable
and playable, After each fairway is rough graded, it
shall be gone over with a large steel float, enough
times b give a smooth surface for the seed bed. AFter
the irrigation system is installed, each fairway shall
be disced thoroughly to a depth of 6" . After the
irrigation system is installed and ditches are settled,
each fairway shall be floated smooth, cultipaked;
fertilized at the rate of 300 pounds per acre with
10-10-5 pellet form fertilizers; and seeded with a
mixture of 1/3 Kentucky Blue, 1/3 Merlon Blue and
1/3 Manhattan Rye bent at the rate of 200 pounds per
acre.
d. Sand traps shall be graded and contoured according b
the plans and under the supervision of the golf course
orchitects and their construction superintendent. Sand
for the traps shall be clean sand, 20 b 30 mesh and
light in color, Sand shall be spread evenly in the
traps to a minimum depth of 4" .
SECTION 3. IRRIGATION SYSTEM
a. The system shall be full aubmatic electric with central
co n tro I .
b. It shall be capable of watering all the tees, greens, and
fairways each night, if desired,
The scope of work includes all labor, materials, and equipment
to complete the sprinkler system as shown in the "Sprinkler Plan",
All work called for in the drawings shall be furnis{,ed and insrolled,
whether or not specifically mentioned in t{ie specifications.
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b. All plastic pipe shall be PVC 160 PSI , free from all defects
and shall carry the U ,S ,A , manufacturers name, as well as
the type and size of material . It shall also carry the Lot
Number, schedule of type and NSF seal of approval .
c . Fittings sha I I be S LOAN or equal ,
d . Gate va I ves sha I I be 150 PSI ,
e. Quick coupling valves shall be Royal Coach No. 25,000.
f. Automatic controllers shall be.Royal Coach.
g, Central controller shall be Royal Coach.
h, Pop up rotary sprinklers shall be Royal Coach 10,B00and
10,100.
i. Automatic electric control valves shall be Royal Coach
20, 002 and 20, 003.
j, Wire shall be direct burial. OF Type-UL approved,
12 $ 14 gauge,
k. Pumps shall be BERKELEY or equal, 300 GPM at 100 PSI .
I. The plastic pipe and fittings shall be installed in a
professional manner, by experts, to .insure a leak free
and trouble free system .
m, Concrete thrust blocks shall be installed as recommended
by the pipe manufacturer, and as directed by the golf
course architects.
n. Quick coupling valves shall be installed where indicated
on the plan .
o. Risers shall be galvanized,
p, Automatic controllers and the central controller shall be
as indicated on the plan .
q, Remote control valves shall have a minimum of 6" of cover
and shall be installed in a plumb position.
r. Control wires shall be insrolled in the trench at a minimum
depth of 14" and connected with Scotch-cast Epoxy connecters.
The wires shall be covered with 2 layers of polyethylene plastic
cape, wrapped tightly to insure a complete waterproof joint.
s. Control wires shall be bundled and taped with rubber or
fiberglass tape at 15' intervals For the entire length of the
wire runs.
t, Sprinkler heads shall be installed in a plumb position at intervals
not b exceed the maximum spacing indicated on the drawings,
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• The contracbr shall be responsible for adequate coverage
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of the planted areas as designated on the drawings.
" to accomplish
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shall provide nozzles of adequate
hall alter any nozzles that are inadequate in
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their coverage .
'~ v, Depth of ditches:
' Main lines, 18" .
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~ Lateral lines, 14".
Pop off valve shall be furnished at pumps with surplus water
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piped back info the lake.
fountains and lines furnished as shown on plan.
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~' y , Guarantee:
The entire system, including all work done Under this contract,
d faults of material
' shall be guaranteed against all defects an
and workmanship, and shall be mainroined foWit
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in good working order, from date of seeding
b the owners.
,' SCCTION 4. MAINTENANCE
The contractor shall maintain all gross areas, included in the
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contract, from time of seeding for sixty (60) days.
as that do not show
After the gross has germinated, any are
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a good cover of gross shall be re-seeded.
n fo fertilizing the course before seeding, the
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entire course shall be fertilized two (2) weeks after see ing
~~ and again in approximately 10 ~ys•
hall be first cut when the grass averages
d, The fairways s
approximately 2" in height. The height of the first cut
sha I I be l~" .
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SECTION 5. INSPECTIONS
'~'~ In addition b the periodic inspections of tees, greens, fairways,
the final inspection of the course will be
~~ irrigation system, etc., lu.s com liance
sixty (60) days after seeding. This inspection, p P
d the construction contract, is
with the plans, specifications, an
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1. Q ], GENERAL
CHERRY LANE VILLAGE GOLF COURSE
MERIDIAN, ADA COUNTY, IDAHO
CONSTRUCTION SPECIFICATIONS
A_ Scope. The following Specifications cover the work and materials required
for construction of the golf course holes for the City of Meridian, Ada County,
Idaho.
The Contractor/Developer shall furnish all labor, materials and equipment
necessary or, required to complete the work in all respects as shown on the
plans, as hereinafter specified or both. Each major item is divided, where
applicable, into sections consisting of: A. Scope; B. Materials; and C.
Workmanship. This method is employed to facilitate the work of the Contractor/
Developer in following the Specifications during construction.
B. Progress of Construction. It is the intent of this Specification Document
to insure that the progress of the work proceed in a systematic manner resulting
in a minimum of inconvenience to all concerned.
Cleanup of all construction debris, excess excavation, excess material
and similar items shall be completed as the construction proceeds.
C. Construction Sequence. The Contractor/Developer shall submit a proposed
Progress Schedule for approval to the Owner and/or his designated representative
outlining the construction sequence.
D. Interfering Structures and Utilities. The Contractor/Developer shall
exercise all possible caution to prevent d~tna~e-,to- existing structures and
utilities, whether aboveground or underground. It shall be the Contractor/
Developer responsibility to notify all utility offices concerned at least
forty-eight (48) hours in advance of construction operations in which a util-
ity's facilities may be involved. This shall include, but not be limited to,
irrigation, water, storm sewer, telephone, electric, oil, gas and cable televi-
sion.
If the Contractor/Developer encounters existing facilities which will
prevent the construction of any facility ancfi~which are not properly shown on
the Plans, he shall notify the Owner, or his'~designated representative, before
continuing with the construction in order that such field revisions, as neces-
sary, can be made to avoid conflict with the existing structures. The cost of
waiting or "down" time during such field revision shall be borne by the Contrac-
tor without additional cost to the Owner. If the Contractor/Developer fails
to notify the Owner when an existing structure is encountered, but shall
proceed with the construction despite this interference, he shall do so at his -
own risk. In particular, when the location of the new construction will
prohibit the restoration of existing structures to their original conditions
the Contractor shall notify the Owner or his designated representative so a
field relocation may be made if possible to avoid the conflict.
E. Field Relocation. During the progress of construction, it is possible
that minor relocations may be necessary. Such relocations shall be made only
by direction of the Owner or his designated representative_
F. Convenience and Sanitary Facilities., The Contractor shall furnish all
necessary convenience and sanitary facilities during the course of construction
and shall bear all costs thereof. The services include, but are not necessarily
limited to, telephone, water, sanitary facilities, power and related services.
G. Operation and Maintenance Manuals. The Contractor/Developer shall prepare
and submit three (3) copies of the ,Operation and;Maintenance Manuals _to-the
Owner for review.. The Manuals shall be bound and shall include the following:
1. Cover sheet.
2. Index.
3. Detailed drawings.
4. Descriptive literature.
5. Installation instructions.
6. Manufacturer's recommended maintenance and operating instructions.
7. Parts list with name, address and phone number of local source of
replacement parts.
8. "Trouble Shooting" guide.
9. Other necessary information_
H. Record Drawings. Within thirty (30) calendar days after completion of
the golf course construction the Contractor/Developer shall submit to the
Owner three (3) copies of "Record Drawings" of the project showing an accurate
representative of the actual construction.
I. Maintenance. The Contractor/Developer shall maintain all grass areas and
sprinkler system for a period of sixty (60) calendar days from the date of
seeding. After the grass seed has germinated, any areas that do not show a
good cover of grass shall be reseeded.
J. Inspections. In addition to the periodic inspections of tee(s), green(s),
fairway(s), irrigation system, etc., the final inspection of the course (holes
or portions thereof) will take place sixty (60) days after seeding. This
inspection, for compliance with the plans and specifications; is the basis for
approval and acceptance of the facility by the Owner for ownership and future
maintenance.
K. Guaranty. The Contractor shall guarantee all 'materials and equipment'
furnished and work performed for a period of one (1) year from the date of
completion. The Contractor warrants and guarantees for a period of one (1)
year from the date of completion of the system that the complete system is
free from all defects due to faulty materials or workmanship and the Contractor
shall promptly make such corrections as may be necessary by reason of such
defects including the repairs of any damage to other parts of the system
resulting from such defects. The Owner will give notice of observed defects
with reasonable promptness. In the event that the Contractor should fail to
make such repairs, adjustment, or other work that may be necessary by such
defects, the Owner may do so and charge the Contractor the cost thereby incur-
red. A Performance Bond for 100 percent of cost of improvements is required
of the Contractor/Developer and said Bond shall remain in full force and-
effect through the guarantee period.
1.02 SITE CLEARING AND GRADING
A. Scope. This section covers the work necessary to prepare the golf course
site(s) for construction of the fairways, greens and tees including, but not
limited to, providing all equipment and all incidental and related work.
B_ Materials.
1. Grading_ Material required to bring the site to the grades shown on
the plans, or required by the Owner, with proper allowances for the replacement
of the top soil, shall be obtained from the excavations and -other approved
borrow sources.
2. Other Work. No materials are required except adequate equipment to
perform the work.
C. Workmanship.
1. Survey. !Prior to beginning construction, the Contractor/Owner shall
survey the parti~on(s) =of the_:~go1f course affected--~y his-- development- which
survey shall=include the course boundary(a.) location of tee(s_)-;-location of
green(s) and fairway centerline(s). These locations shall be approved by the
Owner or his- designated representative:,Each angle point on the golf course
boundary shall be marked by a drivel twa (2) inch diameter steel pipe with an
aluminum cap denoting the point as "golf course boundary".
2. Excavation. -The golf course hole area shall be cleared of all
brush, grass and other deleterious material and shall be stripped to a depth
of three (3) inches to remove. all vegetation. These materials shall be disposed
of in an approved landfill:- The top soil shall ,then be removed and stockpile
for use after.'grading of the golf course area is completed. Prior to~its use;
the topsoil shall be inspected to determine its ability to grow and support
the grasses to be planted.
3. Grading.= Grading of the tee(s), green (_s),.fairway(s),-sand=trap(s),...
and mound(s) shall be in accordance with the plans. However, the Owner or his
designated representative reserves the right to direct the Contractor/Developer
to alter and reshape the tee(s), green(s), fairway(s), sand trap(s) and mound(s)
at their discretion to suit field conditions or for the interest of the golf
course. The cost to the Contractor/Developer, within reason, that may arise
. from reshaping and regrading shall be considered incidental to the cost of
;` construction and shall be borne by the Contractor.
Grading shall be accomplished so as to eliminate any low areas. The
elevation of residential land adjacent to the golf course property shall be
taken into consideration when grading so the respective edges grade together.
1.03 TEE(S) AND FAIRWAY(S)
A. Scope. This section covers the work necessary to construct the-golf
course tee(s) and fairway(s) including, but .not limited to, fine grading,
topsoil, seeding, fertilizing, watering, mowing and all incidental and related
work.
B. Materials.
1.- Topsoil. Topsoil material shall be a natural,~fertile; agricultural
soil capable of sustaining vigorous plant growth. '-It shall be of uniform
composition throughout, without admixtures of subsoil.' The topsoil shall be
free of stones, limbs, live plants or tree roots, sticks and other deleterious
matter. Topsoil removed form the site prior to grading may be acceptable for
use.
2. Grass Seed. The Contractor/Developer shall furnish a grass seed --
mixture substantially as follows:
-- . o - -; -- -- - -. - - - -- ; ;-
Kentucky Bluegrass 33-1/3, - `'~~"-
Merion Bluegrass 33=1/30
Manhattan Ryegrass 33-1/30
All grass seed shall be new crop seed of highest quality obtainable
and shall be "weatherized" with Arason seed disinfectant. MILORG~QANITE at the
rate of 400 pounds shall be applied to each tee area with the grass seed.
3. Fertilizer_ The Contractor/Developer shall furnish and apply commer-
cial fertilizer, the containers of which shall bear the manufacturer's guaran-
teed statement of analysis and shall meet the following minimum requirements
in available form:
Nitrogen l00
Phosphorus l00
Potash 5%
C. Workmanship.
1. Topsoil. After the tee(s) and fairways}.are approved, topsoil
shall be applied to a minimum depth of six (6) inches over all surfaces of the
tee(s), fairway(s), and banks and approaches of -the green(s). After the
irrigation system is installed, the surface shall be thoroughly disced to a
depth of six (6) -inches. After the irrigation ditches have settled; the
surface shall be floAted smooth with a large steel float, and cultpacked.
2. Grass Seeding. Grass-s'eeding'shall not be started until the sprinkler
irrigation system has -been installed; operated 'and accepted!. for' use . -
The soil surface shall be scarified to make a smooth-surface__for-the- ---
.seeding and the seed shall be applied at a rate of-'four,(4) pounds per one
thousand (1,000} square: feet_ The fertilizer shah be =applied at a -rate of
three hundred (300) pounds per acre. the seeded areas (tees; fairways;-mounds,
bank~~' of greens)_shall,then be raked lightly to cover the seed not more than
one-quarter (1/4}inch and rolled~with an approved roller. l
The fertilizer shall be applied again two (2) weeks after seeding
and ten (10) calendar days after°that resulting`in three'(3) applications.
Mowing of the tee(s) shall start when the grass is one (1) inch
tall. The mowers shall be set a'~'three-quarters (3/4) inch for the initial
mowings.
Mowing of the fairway(s) shall start when the grass averages approxi-
mately two (2) inches in height. The mowers shall be set at one and one-
quarter (1-1/4) inches for the first cutting.
1.04 GREENS
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A. Scope. This section covers the work necessary to construct the golf
course green(s) including, but not limited to, fine grading, seed bed, seeding,
fertilizing, watering, mowing and all incidental and .related work.
B. Materials.
1. Seed Bed_ The seed bed shall consist of the following materials:
o Two (2) inches of No. 3 rock or approved equal.
o Ten (10) inches of clean river bed sand..
o VITABARK, HUMASITE, or approve egos ,, ,,:;___, .
o MILORGANITE.
2. Grass Seed. The grass seed shall be PENCROSS BENT. The_seed shall
be new crop and of highest quality obtainable.
C . Workmanship . .:.. ; : _ .
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1. Seed Bed. After the green(s) surface is graded and approved. by the
Owner, two (2) inches of No. 3 rock or approved equal shall be. placed hereon.
The clean river bed sand shall then be placed and the green(s): surface shaped :..
to blend into the banks, mounds and approaches. The VITABARK, HUMUSITE, or
approved equal shall then be applied to the surface at a rate. of two .hundred
(200) pounds per one thousand (1,000) square feet and evenly worked into-the ~_
sand bed.
The putting s ~ mall now be contoured to the desired shape as
outlined in the plans orAby the Owner or his designated representative. Four
hundred (400) pounds of MILORG~EANITE shall be evenly applied to each green.
Prior to seeding the subsurface drains shall be installed, in accordance with
the plan details, from the front of the green(s) to the low side of the fair-
• way(s).
2. Grass Seeding. The grass seed shall be applied at a rate of one (1)
pound per one thousand (1,000) square feet of putting surface.
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The putting surface shall be raked after seeding to cover the seed
not more than on~uarter (1/4) inch and shall be rolled with an approved
roller.
The green(s) shall be kept moist at all times after watering starts.
Mowing of the putting surface shall start when the grass is one-half
(1/2) to three-.quarters (3/4) inch high. The mower shall be set at one-half
(1/2) inch for the first cutting.
1.05 SAND TRAP(S)
A_ Scope.This section covers the work necessary 'to--construct the sand_
traps} incl~xding, but ~ not ;limited ••to, excavation, =shaping; -sand--mid-ail __-_= - -
_ -= incidental and-related work. -- • • -
B. Materials.. The--sand shall be a clean sand; light in -color- having a mesh =• -
size of twenty (20) to thirty (30).
C. Workmanship. The sand, trap (s) shall be graded and contoured according ~o
the plans and as directed by the Owner- Qr his designated repr-es~ntatve._ -T~e
sand shall be spread. •evenly_ in the- trap area to a ;minimum= depth of four (4)
inches.
1.06 SPRINKLER IRRIGATION .SYSTEM
A. Scope. This section covers the work necessary to construct a ~fully-
automatic electric solenoid controlled underground sprinkler system of PVC
pipe including, but not limited to, trench excavation and---backfill; pipe
bedding; furnishing and installing the pipe, valves,- fittings, sprinkle-rs and
drains and all incidental and related work.
Prior to start'ng sprinkler installation, the Owner will inspect and
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approve of^eac tee, green and fairway. '
B. Materials_
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1. Excavation and Backfill. All excavation is unclassified_ The
Contractor/Developer 11 complete all excavation of every description regard-
less of the character, nature or condition of the materials encountered.
2. Pipe. All sprinkler lines shall be Class 160 Poly (Vinyl Chloride)
(PVC) pressure rated pipe. The pipe shall carry the manufacturer's name with
the type and size of material and shall be labeled with the lot number, schedule
of type and the NSF Seal of Approval. -
3. Fittings. All plastic pipe fittings shall be of the same material
as the pipe and in no case shall have thinner walls than that of the pipe
furnished. Extruded or molded fittings are acceptable.
Valves shall be gate valves of bronze construction with non-rising --
stem -.and inside screw with threaded ends having=.a pressure° rating- of one- -.
hundred fifty (-150) psi. -.: _. _ -_- _ ,.: -.
Quick coupling valves shall be Royal Coach No 25,000.- o~ a~Opwv~d ~.t,~a~.
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~ ~~ ~o~~' 4. Sprinklers. Pop-up rotary sprinklers shall be Royal Coach 10,800
oY ~~~" ~ and 10,100, or approved equal. The heads shall be fully adjustable for flow.
~~~ • and pressure with letter or symbol designating degree of arc and arrow indicat-'
~Ow _ - -. .. .. _ .. - .. --
ing center of spray pattern. as indicated on drawings:
5. Risers. Risers shall be constructed of Schedule 80 PVC or galvanized
pipe with threaded connections. The risers shall be _sized as shown on__ the
plans and cut to the required length.
6. Automatic Drain Valves.
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7. Automatic Electric Control.
a. Controller. The automatic controllers, including the central
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"~'~, controller, shall be as manufactured by Royal Coach or approved equal.
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b. Valves_ ~•The valves shall be Royal Coach No. 20,002 and 20,003,
or approved equal. Wiring for the valves shall be 12 and 14 gauge, direct
burial, OF Type-UL approved.
8. Pumps.
C. Workmanship.
1. Excavation and__Backfill._~~Excavation shall be to the-lines and grade
as shown on the plans or as directed-by the Owner 'or his designated°representa-=
tive. The bottom width of the trench -shall not be less than ~12 inches; nor ~~•
greater than 24 inches wider than the outside diameter of the pipe-to=.be lad_
Where the trench bottom encounters cemented gravels,- stones; boulders==or
unstable conditions,-.excavation shall=.extend to four '(4) inches below the line-
-- of the pipe bell. 'and 'then be' backfilied' -with approved gravel., -sand or-earth to -, _ : - -
form a cradle 'for the pipe.
All sizes of pipeshall 'be=bedded on 'and initially_backfilled with a
minimum of three (3) inches of reject sand. Additional backfill shall be-from
native materials excavated with topsoil placed at the trench top.._
Backfill shall be compacted by mechanical means or by water settling
to the same degree as the undisturbed adjacent-ground.
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Mainline trenches shall be excavated to an eighteen (18) inch depth
and laterals to a fourteen (14) inch depth. ~,
2. Sprinkler Pipe
a. Preparation and Placement. All pipe and fittings shall be
carefully inspected before being laid and no cracked, broken or defective pipe
or fittings shall be used in the work. Proper implements, tools and facilities
shall be provided and used by the Contractor for the safe and proper protection
of the work.
b. Thrust Blocking. Reaction or thrust blocking shall be placed
as shown on the plans and shall be of concrete having a twenty-eight (28) day ,
compressive strength of two thousand (2,000) pounds-per-square-inch. The
blocking shall be placed between the undisturbed ground and the fitting to be
anchored. The quantity of concrete and area of bearing on the soil shall be
as shown on the detail in Appendix A. Unless shown otherwise, the blocking
shall be so placed that the pipe and fitting joints will be accessible for
repair.
c. Flush and Test. After the piping is installed and before the
sprinkler heads are installed and backfilling is completed, all valves shall ' "-'
be opened and the system thoroughly flushed with a full head of water'. Prior
to final backfill, the main supply lines shall be pressure tested to one
hundred (100) psi. The amount of allowable leakage in gallons per hour shall`- '-'
be determined by the following formula:
Vz.
L = ND P ~ Where N = Number of joints in the Iength'of pipe tested.
'400 D = Nominal diameter of the tested pipe in inches.
P = Average test pressure during the test in psi.
L - A6bowabk Lewk~ -h N Ilb~+3i tr_ _heur, -__ __ =~ _ .-_,-
~ ~ P -
d. Winterization. Galvanized steel fittings for air-blow winteri-
zation of the system shall be installed for ease of operation. Air-blowing
(winterize) of the system shall be the responsibility of the ContractorJDevel-
oper for the first two (2) seasons following completion of the system. The '
air-blowing shall be done in the presence of the Owner's designated representa-
tive as apart of the system demonstration.
ti
3. Fittings. All fittings and valves shall be installed in conformance
with the manufacturer's recommendations and specifications.
Quick coupling valves shall be installed in accordance with the
manufacturer's recommendations and at the locations shown on the plans.
4. Sprinkler Heads and Risers. The design of the sprinkler system
shall be such that a one hundred (100) percent coverage of the planted areas
is attained.
Sprinkler heads shall be installed to grade in a plumb position, in
accordance with the specific manufacturer's recommendations and in the locations
and intervals not to exceed the maximum spacing indicated on the plans.
Each riser shall be connected to the~~supply pipe via a swing-joint ------
coupler as shown ;on-the standard detail in Appendix A of -these -Specifications .
~P~t,~ '5. Automatic Drain Valves.- The ContractorJDeveloper shall be responsible -
for locating=drain- valves in .the sprinkler-'system :to prevent= damage during ==
- -- freezing temper~ures.'===,Gr-avel=pits,--excavated ;to =free _drainTnr~=-~ubsoi~= _ =---_-
backfilled with-'drain=rflek~, shall be provided as needed to assure adequate
.evacuation of water from the lines_for winterization- -__
6. Automatic Electric Control..
a. Controller. The-automatic controllers and the=central controller
shall be located"as--shown-on the plans and'nstalied,in strict accordance with --
the manufacturer's instructions, and recommendations.
S~nd4rd 1Yv~y4fian 1~~1.v1.
b. Valves. :.All remote. control valves-shall be installed in^boxes
set to grade with a minimum: of six (b) inCheS of cover and shall-be installed
in a plumb position.
Control wires for the valves shall be installed in the trench
at a minimum depth of fourteen (14) inches and connected by Scotch-cast epoxy
connectors. The wires shall be covered with two (2) iayers_of polyethylene
y T
4 y.
x
plastic tape, wrapped tightly to insure a completely waterproof joint_ The
control wires shall be bundled and tape with rubber or fiberglass tape at
fifteen (15) foot intervals for the entire length of the wire runs. The
control wire shall have a ten (10) inch expansion coil at each valve to which
controls are connected and at one hundred (100) foot intervals. The wire
shall be placed beside the pipe.
7. Pumps.
CHERRY LANE GOLF COURSE
GREEN CONSTRUCTION SPECIFICATIONS
It is the intent to construct the new nine holes with the same playing ability as
the original nine holes. The character and distinct quality of play of our
existing greens is noted in the area.
PART 1 GENERAL
A. Summary of Work Included in This Section
1. Subsurface drainage system
2. Soils for green construction
3. Soil amendments
4. Seeding
5. Maintenance
B. Submittals
1. Samples
a) 1 sample of each type of sand, five pounds minimum, sealed in an
air and water tight container.
b) 1 sample of each type of gravel, five pounds minimum, sealed in an
air and water tight container.
2. Provide pit location for samples submitted.
3. Product data for piping materials.
C. Quality Assurance
1. Provide seed certification for grass species and location grown.
2. Provide delivery receipts attesting to source of sand and gravel
materials.
D. Delivery and Storage
1. Deliver to site only the amount of materials required for construction
of each site location, unless directed by Owner otherwise.
2. Deliver seed and soil amendments to site only after grading has been
approved.
E. Sequencing and Scheduling
Y. Coordinate work with fairway grading.
2. Coordinate work with underground sprinkler piping and sprinkler system
operation.
Page Two
PART 2 PRODUCTS
A. Materials - Drainage System
1. Provide pipe and pipe fitting materials compatible with each other.
2. Plastic pipe ASTMD3034, SDR35, Polyvinyl Chloride, inside diameter as
indicated, bell and spigot style solvent sealed end joints or gasketed.
a) Perforated pipe, as per manufacturer.
b) Minimum wall thickness .120 inches.
B. Drain Aggregate
1. Gravel Layer
a) Gravel or crushed aggregate, free of shale, clay, friable
materials, and debris, graded in accordance with ASTM C-136 within
the following limits:
b) Not more than 107 of the particles greater than 1/2" (]2 mm);
at least 657 of the particles between 1/4" (6mm) and 3/8" (9mm);
not more than 107 of the particles less than 2 mm.
2. Sand Material
a) Natural river or banks sand, free of shale, clay, loam, friable or
soluble materials and organic matter, graded in accordance with
ANSI/ASTM C-136 within the following limits:
b) Very coarse sand 1.0-2.0 mm
Coarse sand 0.5-1.0 mm Min. of 60 7 of the particles
Medium sand 0.25-0.50 mm must fall in this range
Fine sand 0.15-0.25 mm Not more than 207 of the
particles may fall within
this range
Very fine sand 0.05-0.15 mm Not more than 57 of the
particles may fall within
this range
3. Soil Amendments
a) Vitabark Humusite or equal as approved, spread at 200 pounds per
1,000 square feet.
b) Milorganite at 400 pounds per green.
Page Three
4. Seed
a) Pen cross bent grass at 2 pounds per 1,000 square feet.
C. Green size is irregular shaped, approximately 5,000 square feet per green.
D. Execution
1. Examine each green location.
2. Survey and stake for location of drain lines. Pattern is to be
herringbone, spacing 15 feet to 20 feet maximum intervals, minimum fall
0.5 per cent, maximum 4 per cent.
3. Drainage to be installed from back of greens to low side of fairway.
4. Trenches should be no deeper than necessary for drainage fall and
should be 8 inches in depth and width.
5. Excess top soil from excavation may be spread on adjacent banks and
approaches. Excess subsoil from excavations for drain trenches is to
be spread over subgrade to create a crown between lines or may be
removed from site.
6. Pipe bedding gravel layer shall be a minimum of 2 inches on all sides.
All main lines and laterals should be checked for adequate fall prior
to gravel back fill.
7. Drainage piping within the outline
be placed with the perforations up.
green for a distance of 20 feet to
f~ and for forty feel beyond, the last
placed with the perforations down
low side of fairway.
of the proposed "green" shape shall
Piping placed from the edge of the
the first elbow shall be solid pipe
ten feet shall be perforated pipe
Drain outlet to be capped off at
8. Provide a minimum 2 inch layer of gravel over entire drain system and
extend to proposed green outline.
9. Provide a minimum 10 inch layer of sand over gravel layer, shape and
blend into banks mounds and approaches.
]0. Install Vitabark Humusite amendment and work into sand layer evenly.
Shape and contour to green detail.
11. Apply Milorganite at rates specified. Spread uniformly over green
surface.
12. After inspection and approval of rg eens by Owner, apply seed material
and rake in. DO NOT seed until irrigation water is available at each
green.
Page Four
13. Greens are to be kept moist at all times once watering starts. Greens
shall be mowed where grass is 1/2" to 3/4" tall. Mower height is to be
1/2".
14. Retain and protect all underground sprinklers and sprinkler piping.
15. Seeding of green embankments and approaches shall be with the same seed
mixture as the fairways. These areas shall be seeded before watering
of the greens.
16. See the following detail drawings for typical installation of
subsurface ~rgation and green composite.
/~,paoi a 4 y c .SQ S' 7~~N .
10" s~ind --
2" gr~vel-
_ - .,r ,~ r ktl, .
Y. .
~, .
.~}rA~i`nX - Z 4
aF ~ +,L
}~ .k'~
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7
- . 2
Y44. ; 6
r .
-
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~i---- :__.: --~
I f sand
...f:;
;;::::;:: Grav~r~
~: - $~bcuil
.; ;;
Grain line ~" 'e~- drain
pipe connected to
drain pipe
. SDR
• ~ ~ /~
~ 1 / ( / //`~~; `` /~~/~~ .10.1
~ ~~ 1 I 1 ~ i~ i~ i~i~~~l\
~~-.~;.-~ i \~ i 1. Green ,~ 1 /~ 1 I I
~, ~,~ wed; I . _ _ _'~ ~ , 1 1 /1 1
~ ,~ / i ~,.. 1 .-~• ( ~ / 1 ~. ,1 •107
M, ~.// 1
' ,~;1~~~ i 1 ~ ~i ~i' .,. x101
... ~/100 1 ,~ ~j I ~,..\ ''~~//~~//~ ~'/ i ~J
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~~ 1 ~ ~/ i \ i 1 - . I ~ ..100
~` ~ / / / Ir-~ I
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... ~~.._.. ~ ~ .'" - ' ~, -• it f3unke ~,
~~,~.'1.11 ~ 1~ ~^\ ~~ i~ ~~~ 1111 I ~ ive
/i'. I 1 1 I 1 _ , 1 ~' ~~ ~ ~i `~, 1 1111 1 \ i~
i 1 , ~ ~' I, J~ I I ~
~^ '' ,.90
' \ ~ j /
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i~
1Q, 1 / ~ ~ ,, ,1
i, i ~ ~/
)1 1 ~'~~ j 1 1 ~
iW \I~ I' ~~ ~ ..,r
1 i
1 \ I ~~~ 1
11 \1 '1 I ~~ ~ % 1
1 \ \I ~ /~'
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1 1 1 1 \ :~ ,
' 1 1 1 1
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' Contour Interval 1 foot vv outlet
Fairway
' ...
Flgura 3.7. Detailed dralnege•~yalem plan for a putting green.
Installation of Subsurface system
Typically, the system .consists of 15- to 20- foot
lateral spacing of drain lines. in herr•ingbc~ne arrangement.
The drain lines are 4 inches in diameter and of flexible
corrugated drain pipe. The plastio drains have gained
wide acceptance due to their ease of installation and
comparatively low cost. The collection pipe is PVC drain.
The first phase in installation involves siting, '
surveying and staking of drainage lines, and proper labeling
for desired depth of cut. The trench should be no deeper
than is necessary to achieve the needed slope for proper
drainage. The suggested minimum fall is 0.5 percent; the
range is up to 3 or 4 percent. The, trench width and depth
shall be 8". The soil .dug during trenching may be distribute
'over the subgrade in a manner which establishes a crown
between the drain lines or it may be removed from the site.
A 2 inch layer of gravel is placed in the bottom, of the
trench before the drain lines are put down. Prior to back-
filling, all main and lateral lines should be checked with a
level to insure that the grade or fall provides adequate
drainage.
' On completion of drain line instal'latipn,~including
appropriate tees and end caps, the trenches are backfilled
with 1/2" gravel. It is important to avoid displacement
of joint coverings during backfilling. This usually involves
shoveling of gravel on the joint covers, tee, and connections
before backfilling is completed with mechanical equipment,
PROJECT: City of Meridian, Cherry Lane Golf Course Greens
BID OPENING: 3:00 P.M., June 26,1996 at City Hall
ENGINEER: Public Works Department
Bidder: Silver Creek
Irrigation Evergreen
Sprinkler Cloverdaly Nursery Turf Irrigation
Supply
Bid Security / / / /
Addenda Acknowledgement / / / /
Proposal Properly Completed &
Signed ,/ ,/ / ~ /
Information Required of Bidders / /
Contractor Qualification Submittal
Form / /
SCHEDULE 1 BID AMOUNT $6b,274.51 $78,231.35 NA $79,174.55
Deductive Amount For Increased
Contract Time Period $0,00 $0.00 NA $0.00
SCHEDULE II BID AMOUNT NA NA NA NA
Deductive Amount For Increased
Contract Time Period NA NA NA NA
SCHEDULE III BID AMOUNT NA NA $98,528.90 NA
Deductive Amount For Increased
Contract Time Period NA NA $0,00 NA
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--L-1..-L-L--1-.~-w .L.L.L,..~LLJ__1__~_.~_1_.1_.I
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PREFERRED CONCEPT
RESORT P IANNfNG RdfERNA'hONAL
ro.eoca,c
McUIJ•mA'HOKt61A 2pB4N~Mt
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• 344 5Ul66E FAMILY LoT9
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ADDENDUM N0.2
June 21, 1996
CITY OF MERIDIAN, IDAHO
THE CONSTRUCTION OF
CHERRY LANE GOLF COURSE GREENS
TO ALL PLANHOLDERS:
THE FOLLOWING MODIFICATIONS ARE HEREBY MADE A PART OF THE CONTRACT
DOCUMENTS, SPECIFICATIONS AND DRAWINGS FOR THE ABOVE PROJECT, AND SHALL BE FULLY
BINDING UPON THE CONTRACTOR AND THE CITY OF MERIDIAN. ALL BIDDERS SHALL
ACKNOWLEDGE THIS ADDENDUM IN THE SPACE PROVIDED IN THE PROPOSAL.
BIDDING & CnNTR AC:T nnrT rn~~rrc
INFORMATION FOR BIDDERS
Add the following paragraph to Section 8:
An deductive bid item will be provided for each of the three Bid Schedules for increasing the
contract periods to twenty one (21), thirty frve (35) and ftfty six (56) days for Bid Schedi~le.s
I, II and III, respectively. If the Owner elects to execute a Contract using the deductive bid
item, the lump sum deductive amount will be proportionately distributed among all bid items
in the Bid Schedule.
Replace Section 16 with the following paragraph:
When the success, ful Contractor performing work under Bid Schedules II and/or III delivers
the executed Agreement to the Owner, it shall be accompanied by the required Contract
Security consisting of Performance and Payment Bonds. The Contractor will also be
required to acquire insurance as prescribed in the Standard General Conditions and as
modified in the Supplemental General Conditions. This insurance will include General
Public Liahility, Automotive Public Liability and Worker's Compensation. The .success, fi~l
Contractor performing work under Bid Schedule I will be required to submit with the
executed Agreement a Performance Bond only in the amount and form specked in the
General Conditions.
ADDENDUM N0.2 -Page 1 of 5
c:\bw\m2\addendnm.2
BID FORM
Replace Pages 2 and 3 of the Bid Form with the attached Pages 2 and 3.
Delete the last sentence of Paragraph 3 of Article 6, entitled "CONTRACTOR'S
RESPONSIBILITIES", and replace with the following sentence:
Except in connection with the safety or protection of persons or the Work or property at the
site or adjacent thereto, all Work at the site shall be performed during the hor~rs of 7: 00 AM
to 10:00 PM, and the Contractor will not permit the performance of Work outside of these
hours without the OWNER's written consent given.
SLJPPLEMENTAR Y GENERAL CONDITIONS
Amend Article 8, entitled "INSURANCE", to read:
The Contractor or .subcontractors performing work under Bid Schedules II or III and
Technical Specification Sections 02000 and 04000 shall not commence work under this
Contract until he has furnished the Owner with satisfactory proof of the carriage of
insurance as specified herein and in Section 2. S of the General Conditions.
Section 01000, Administrative Provisions
Replace Paragraph 1.09.B with the following:
The contract time i~ computed on a calendar basis. Time extensions for- foreseeable delays
will not be allowed. Time extensio~ts for inclement weather may be granted by the Ow~ter.
TECHNICAL SPECIFICATIONS
Section 02000, Greens Construction
Change reference in Paragraph 2.O1.A from "ASTM 3034" to "AASHTO M278."
ADDENDUM N0.2 -Page 2 of 5
c:\bw\m2\addendum.2
Replace the table in Paragraph 2.02.B with the following table:
Sieve Number
Particle . ize Percent Passing
No. 4 100%
No. 8 97 to 100%
No. d6 90 to 98%
No. 30 S9 to 64%
No. SO 15 to 20%
No. 100 4 to 7
No. 200 2 to 4%
Delete the last se~ence of Paragraph 2.03.A.
Replace Paragraph 3.02, ROUGH GRADING with the following paragraph:
The green area will be rough graded by others prior to greens construction to remove
vegetative and debris. It is expected that the rough graded area will generally conform to the
desired final greens topography and is expected to be within two feet of the required native
soil subgrade elevation. Stockpiled topsoil will be available adjacent to each green area fvr
use in any required fill of green area. The greens Contractor shall further grade the green
area to conform to the desired final topography as shaven on the Drawings before any ether
work is initiated. The graded elevations shall allow the addition of the gravel and sand
layers such that minimum depth of each is attainable within the general design topography.
Fill required to bring the base up to required grade shall be native soil obtained from the
area surrounding the green.
Replace the fourth sentence of Paragraph 3.03.A with the following sentence:
The egriivalent of approximately sixty (60) lineal feet of four-inch drainage pipe per 1, 000
square feet of green area shall be installed
Change the numbering of the first Paragraph 3.03.D to Paragraph 3.03.C.
Replace Paragraph 3.03.D with the following paragraph:
All drainage piping shall be bedded with a minimum of two inches of gravel on all sides of
the pipe, including the top. The Contractor shall maintain record drawings of all drainage
piping installed Horizontal and vertical locations shall be referenced to control points
(1'x1 "xl "wooden hubs) set by the Contractor.
ADDENDUM N0.2 -Page 3 of 5
c:\bw\m2\addendum.2
Add the following Paragraph 3.03.F:
One drainage piping cleanout shall be installed for each green. The cleanout shall be
installed as shown in the Drawings. The cleanout shall be. located a minimum of five (S) feet
outside the green apron.
Replace Paragraph 3.06 with the following paragraph:
The Contractor shall apply aback-based, composted soil amendment to the sand layer at an
application rate of 10 cubic yards soil amendment per 100 cubic yards of sand The soil
amendmem shall be uniformly mixed off-site with the sand The Contractor shall apply the
uniform mixture to the specifted depth and shape and contour the green surface to its
corresponding detail shown in the Drawings
Delete Paragraph 3.06.B in its entirety.
Delete Paragraph 4.02.C in its entirety.
Replace Paragraph 4.02.D with the following paragraph:
The Gravel Base and Sand Base bid items shall consist of the work described in Paragraphs
3.05 and 3.06. The Sand Base bid item includes incorporation and mixing of the soil
amendmem, installation of the sand base, final grading and arty related work. Measurement
for payment shall be based on the quantity of cubic yards of each item actually installed.
The Contractor wild be required to provide copies of scale tickets and/or invoices for
verifrcation of measurement. Payment shall be at the unit price bid in the Bid Schedule.
In the first sentence of Paragraph 4.02.E, change reference to "Paragraph 3.07" to "Paragraph
3.08."
Delete the following bid items from Paragraph 4.02.G:
SOIL AMENDMENT-COMPOSTED WOOD BARK,_ per pound (CY)
SOIL AMENDMENT-MILORGANITE, per pound (CY)
Section 03000, Irrigation Equipment
Add Paragraph 2.02.I as follows:
I. Swing joints shall be Lasco, or equal.
ADDENDUM N0.2 -Page 4 of 5
c:\bw\m2\addendum.2
Add Paragraph 2.03.A as follows:
A. Power wiring for the electric valves shall be of the size listed in the Bid Schedule, and be
of OF Type-UL approved, with ground, direct burial.
Section 04000, Irrigation System Installation
Add Paragraph 3.O1.D as follows:
D. All irrigation equipment shall be installed in strict accordance with manufacturer's
recommendations and instructions.
Add Paragraph 3.02.H as follows:
H. Irrigation controllers shall be installed locally near each sprinkler block as shown on the
Drawings. Pedestals shall be provided and installed according to manufacturer's
recommendations for all controllers.
Replace Paragraph 3.OS.D with the following paragraph: .
D. Prior to final backfidl, the main supply lines shall be pressure tested to one hraidred
pound per square inch (psi) pressure for a period of one (1) hour. The amount of
allowable leakage in gallons per hour shall be determined by the following formula:
NDvrP
L = 7400 where N =number of joints in the length of pipe tested
D =nominal diameter of the tested pipe in inches
P =average test pressure during the test in psi
L =allowable leakage in gallons per hour
All defects in materials or workmanship which appear during this test period are to be
immediately corrected After repairs or replacements have been made and approved by
the Engineer, the test shall be repeated until coverage is adequate and no leaks are
observed Time lost for equipment repairs, wiring corrections, control point .settings, or
other reasons, which actually interrupt a start up can, at the discretion of the Erigir~eer,
be justifiable cause for extending the start up test duration.
Add the following sentence to the end of Paragraph 3.06.A:
Operating training shall include proper winterization, system reprogramming, typical
trouble-shooting, routine maintenance and sprinkler head replacement procedures.
ADDENDUM N0.2 -Page 5 of 5
c:\bw1m2\addenda~n.2
Bid Fonm: Page 2 of 4
CITY OF MERIDIAN
CHERRY LANE GOLF COURSE CONSTRUCTION
MERIDIAN, IDAHO
The following pages are tits Bid Schedules for the City of Meridian Golf Course Construction.
Separate contracts may be awarded for each Schedule. Bidders may submit bids for one, two
or all three Schedules. The Contract for each Schedule will be awarded based on the lowest
Total Base Bid for each Schedule. Figures shall be typed or neatly printed. Illegible entries
may render the proposal u~esponsive and may be cause for rejection of the Bid.
BID SCHEDULE I -IRRIGATION EQUIPMENT
Bid Item Description (1„Am;,., r r,,:r T T,,:. n.:..~ T'_~l
1
2" PVC 90 TT
134
Each vaua i aaw 1 Vial
2 2"x4" PVC Nipple 134 Each
3 2" PVC Male Adaptor 134 Each
4 2" Electric Valve w/ Flow Control 134 Each
5 2" PVC Tee SSS 75 Each
6 2"x2"xl" PVC Tee SST 75 Each
7 1-1/2" PVC Tee SSS 100 Each
8 1-1/4"xl-1/4"xl' PVC Tee SST 150 Each
9 8" PVC Tee SSS 1 Each
10 6" PVC Tee SSS 2 Each
11 1-1/4"xl" PVC 9fl ST 400 Each
12 2" PVC Cross 60 Each
13 6"x4" PVC RB SS 3 Each
14 2"xl-1/2" PVC RB SS 400 Each
15 2"xl" PVC RB'I'f 10 Each
16 1-1/2"xl-1/4" PVC RB SS 200 Each
17 8"x6" PVC RB SS 2 Each
18 6"x2" Saddle FIPT 9g ~h
19 4"x2" Saddle FIPT SO Each
20 1"Air Release VaWe 2 Each
21 1" Quick Coupler Vlv., Single Lug 9 Each
22 Swin Joint 790 Each
23 1-1/4" PVC Pipe,Cl 160 18,000 LF
24 1-1/2" PVC Pipe, Cl 160 15 000 LF
25 2" PVC Pipe, C1160 15 000 LF .
26 4"PVC , Cl 160 4,600 LF
27 6" PVC , Cl 160 8 100 LF
28 8" PVC CI 160 300 LF
Definitions T: Threaded Joint
S: Slip Joint
RB: Reducer Bushing
9
Bid Form: Page 3 of 4
BID SCHEDULE I Continued
Bid Item TSecari„tirn, n...~.. .._~_
29
1000V wire connector
27s ,+...a
Each vela r uati 1 VIAI
30 #14 Gauge Wire/Yellow 34 000 LF
31 # 14 Gauge Single Blue 13 00 LF
32 # 14 Gauge VUine/Red 62 000 LF
33 # 14 Gauge Wire/VVhite 14 000 I
F
.
34 Power Wire (10/2) w/ Ground 4 s00 LF
3s Power Wire (12/2) w/ Ground 8600 LF
39 Controller 11 Each
36 Full Circle Sprinlder 370 Each
37 Part Circle S er 43s Each
38 10" Round Box w/ Lid 140 Each
40 6" Gate Valve 2 Each
41 4" Gate Valve 1 Each
TOTAL BASE BID:
Deductive Amount For Increasin Contract Period To Tw One (21 Da s:
BID SCHEDULE II -IRRIGATION SYSTEM INSTALLATION
Bid Item Descrinticm n.,4...:.., rL: .,_~_ „_~
1
Irri anon Installation
1 •u~
LS vain a ala,.~. 1 VWl
2 Irrigation System Start up, Testing 1 LS
and Trainin
TOTAL BASE BID:
Deductive Amount For Inereasin Contract Period To Five (3s) Da s:
BID SCHEDULE IIT -GREENS CONSTRUCTION
Bid Item Descrintinn n.,e,.,;.., rte:. :T_:. ~__
1
Mobilization
1
~ Vlu~ 1 •1W 1 Val
2 Rough Grading 10 EACH
3 4" Perforated Pipe 3 Os0 LF
4 4" Collection Pipe 900 LF
.
S Gravel Base, 4" Layer 7s0 CY
6 Sand Base, 12" Layer 2 220 CY
7 Bunkers 1 ~
TOTAL BASE BID:
Deductive Amount For Increasin Contract Period To Fi Six s6 Da s:
10
Revised Bid Limits
S 1113
by
Scott B. McDonald,
Executive Director, Association of Idaho Cities
y 3~. O
Q, :!*.. ~
~'
~yo G~~~
AIC BUDGET WORKSHOP
APRIL 1995
Revised Bid Limits
S 1113 (see attached) simplifies procedures that small businesses follow when selling products and ser-
vices to cities. It also requires cities to solicit purchases from businesses which have a substantial economic
presence in Idaho.
The purpose of this legislation is to increase the bid opportunities for Idaho vendors that have a direct
effect on the Idaho economy through employee wages and taxes. Use of Idaho vendors could result in collec-
tion of additional tax revenues.
S 1113 requires cities to become part of the Buy-Idaho campaign. The hoped for result of the Buy-Idaho
effort is two fold: 1. stimulate payrolls in Idaho, 2. produce more revenues for the State's general fund.
Home-town businesses across the state should find it easier to sell their goods and services to cities. The
bill makes it easier to do business with the cities in the following ways:
1. Price quotes - when an expenditure exceeds $5,000 and is less than $25,000 three price quotes are re-
quired to be obtained from registered vendors having a significant economic presence in Idaho.
2. Responsible vendor - when a city fmds it impractical or impossible to obtain three quotations for the
proposed transaction then the city may procure the goods or services from the responsible vendor in any
manner the city deems best.
3. Bid security -cities are no longer required to obtain bid security but may at its discretion require bid
security when it is in the best interest of the city.
4. Exclusive franchise -competitive bidding has been clarified to only apply when an exclusive franchise
agreement is being negotiated, thus freeing multiple vendors supplying cable TV services for example
from having to first respond to formal bidding procedures.
5. Competitive bids - when an expenditure exceeds $25,000 - (use to be $5,000 as set in 1976) - it shall be
contracted for and let to the lowest responsible bidder. Where both bids and quality of property offered
are the same, preference shall be given to property of local and domestic production and manufacture or
from bidders having a significant Idaho economic presence as defined in section 67-2349, Idaho Code.
Section 67-2349, Idaho Code defines a significant economic presence shall consist of the following:
(a) That the bidder maintain in Idaho fully staffed offices, or fully staffed sales offices or divisions, or
fully staffed sales outlets, or manufacturing facilities or warehouses or other necessary related property;
and
(b) If a corporation be registered and licensed to do business in the state of Idaho with the office of
the secretary of state.
The State Purchasing Division of the Department of Administration defines the above to presume the
economic presence if the address of the vendor is in Idaho.
S 1113 uses the terminology of a registered vendor. A city could establish a vendors list any of the follow-
ing ways:
1. Totally on its own
2. In cooperation with other cities. Boise city has its own vendor list. Thus other cities could create a local
vendor list for items that can be obtained within their communities and within close proximity to their
city. For hard to obtain items locally cities could contract with the City of Boise to access their vendor
list by category of vendors.
3. Utilizing the State of Idaho's registered vendor lists. Currently the State's registration list is maintained
on a stand alone AT&T mini computer. The vendor list is disseminated in the following mediums:
a. electronically down-loaded on a regular basis to BSU's head of purchasing.
b. montlily to state agencies on micro fiche.
c. soon to become available over INTERNET
The State's registered vendor list is probably the most promising solution since it is likely to not cost the
cities to access the list, if the city is a participating member of the joint telecommunication network being
created by a private for profit company Data Resources Unlimited.
LEGISLATURE OF THE STATE OF IDAHO First ~~~ Session -1995
~y_~ Legislature
IN THE SENATE
SENATE BILL N0. 1113
By COI9~IERCE AND HUMAN RESOURCES COMMITTEE
1 AN ACT
2 RELATING TO COMPETITIVE BIDDINGI~ pAICEMOR COSTOQUOTATIONS FROM~THREE RESPONN
3 SO-341, IDAHO CODE, TO REQU
4 SIBLE VENDORS HAVING A SIGN~ISIC~ ELIMINATEETHECEREQUIREMENI FORS THREE
5 TO TWENTY-FIVE THOUSAND DOL ,
6 QUOTATIONS IF IMPRACTIC TWOENTYMFIVEITHOUSTANDPDOLII,ARS,~IF WTHE RBIDSCTAND
7 EXPENDITURES IN E%CESS OF
g QUALITY OF PROPERTY OFFEDEDROPERTY ORSFROM BIDDERSNHAVING A SIGNIFICANT
g DOMESTIC OR LOCALLY PRODUCE
10 IDAHO ECONOMIC PRESENCE AND ~EU~TyIgEBEST INTERESTSETOIDO gOD SECURITY
11 ONLY IF IT DEEMS IT TO BE IN
12
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Be It Enacted by the Legislature of the State of Idaho:
SECTION
amended to
1. That Section 50-341, Idaho Code, be, and the same is hereby
read as follows:
50-341. COMPETITIVE BIDDING -- APPLICATIOi Oto 11 cities oflthelstaterof
visions relative to competitive bidding app y y ecific statute pertain-
Idaho, but shall be subject to the Prurchasesorf acquisition of any commodity
ing to the letting of any contract, p
or thing by soliciting and receiving compe~ovisionsdoftanyestatutea norllpret
be construed as modifying or amending the p to ees.
venting the city from doing any work by its own emp y
of a contract, ex
B. The word "expenditure shall mean the granting
si=e franchise or authorityfundsnorhobligates itselfato disbursennfundsa mpros
whereby the city disburses
vided, however, that "expen8ieun~e'~o °fornthelperformanceurofinepersonaln ser~
any city employee, official, g +
vices to the city, or for-tivelcgbidlby thefstate oflIdahoeronetofoigs subdi-
tract that has been compete y
visions or an agency of the federal government.
C. When the expenditure coat gPgg9~difefereegQipmertt;tbutsnot twentrs
($5,000);-er-tern-t~tenat3ad-de~~era-f8 + rr;~P or cost quota-
_ .,___ r~~s nnn)_ the eity shall obtain ~ -
lions from at least three ts~ res ~l=a•~+~ --------
such oods or services. To enhance small business bidden o ortunities e
cit shall seek a minimum o8hohreconomicrlcresencetlass defined lin rsection
dors haven a si nificant Id
67-2349 Idaho Code. If the cit fiords that it is im ractical or im ossible to
obtain three (3) uotations for theltrodeems bestSSTheocitthshall then arocure
the ro ert in an manner the c
the oods or services from the restedslexceedsdotwenttlfiveththousandt dollars
ylhen the ex enditure Conte la
( 2$ 5__p00) the expenditure shall betheobidscand ualitanof lro ert offeredware
responsible bidder. Where both
2
1 the same, preference shall be Given to property of local and domestic produc-
t lion and manufacture or from bidders having a sianificant Idaho economic pres-
3 ence as defined in section 67-2349. Idaho Code.
4 D. The notice inviting bids shall set a date and place fo.r the opening of
5 bids. The first publication of the notice shall be at least two (2) weeks
6 before the date of opening the bids. Notice shall be published at least twice,
7 not less than one (1) week apart, in the official newspaper of the city. The
8 notice shall succinctly set forth the project to be done. Any of the following
9 documents shall be made available, upon reasonable deposit, to any interested
1 0 bidder: bid form, bidder's instructions, contract documents, general and spe-
1 1 cial instructions, drawings and specifications.
1 2 E. All bide shall be presented or otherwise delivered under sealed cover
1 3 to the city clerk, or other bonded agent of the city designated by the city
14 council to receive specific bids, with a concise statement marked on the out-
15 side generally identifying the expenditure to which the bid pertains. !~}}-bids
16 aka}}-eeataia If the city deems it is in the city's best interest it. may
17 require the vendor to provide bid security in one (1) of the following forms
18 ef-bidderls-aeearitq:
19 a. Cash;
20 b. Cashier's check made payable to the city;
2 1 c. A certified check made .payable to the city;
2 2 d. A bidder's bond executed by a qualified surety company, made payable
2 3 to the city.
2 4 F. The security, if required by the city, shall be an amount equal to at
2 5 least five per cent (SX) of the amount bid. If required, a !c bid shall not be
26 considered unless one (1) of the forms of bidder's security is inclosed with
27 it, and unless the bid is submitted in a form which substantially complies
28 with the form provided by the city.
29 G. Any bid received by the city may not be withdrawn after the time set
30 in the notice for opening of bids. All bids received must be opened at the
31 time and place set in the notice inviting bids, and no person shall be denied
3 2 the right to be present at the opening of bids.
3 3 H. If the successful bidder fails to ezecute the contract, the amount of
3 4 his bidder's security shall be forfeited to the city and the proceeds shall be
35 deposited in the fund out of which the ezpenses of preparation and printing of
36 the plans and specifications, estimates of costs and publication of notice are
37 paid.
38 I. The city may, on refusal or failure of the successful bidder to eze-
3 9 cute the contract, award it to the nezt lowest responsible bidder. If the city
40 council awards the contract to the nezt lowest responsible bidder, the amount
41 of the lowest responsible bidder's security shall be applied by the city to
4 2 the difference between the lowest responsible bid and the neat lowest respon-
4 3 sible bid, and the surplus, if any, shall be returned to the lowest bidder if
4 4 cash or check is used, or to the surety on the bidder's bond if a bond is
.45 used.
4 6 J. In its discretion, the city council may reject any bids presented and
47 readvertise. If two (2) or more bids are the same and the lowest responsible
48 bids, the city council may accept the one it chooses. If no bids are received,
4 9 the council may make the ezpenditure without further compliance with this sec-
50 lion.
51 K. After rejecting bids, the city council may, after finding it to be a
5 2 fact, pass a resolution declaring that the thing sought to be accomplished by
5 3 the expenditure can be performed more economically by day labor, or the mate-
s 4 rials or supplies furnished at a lower price in the open market. Upon adoption
5 5 of the resolution, it may have the thing sought to be accomplished done in the
~ a
3
1 manner stated without further compliance with this section.
2 L. If there is a great public calamity, as an extraordinary fire, flood,
3 storm, epidemic or other disaster, or if it is necessary to do emergency work
4 to prepare for national or local defense, or it is necessary to do emergency
5 work to safeguard life, health or property, the mayor or city manager may
6 declare that an emergency exists and that the public interest and necessity
7 demand the immediate expenditure of public money to safeguard life, health or
8 property. Upon making the declaration, any sum required in the emergency may
9 be eapended without compliance with this section.
1 0 M. In its discretion, the city council may purchase equipment at a public
11 auction, if the council has made a finding that such equipment may be pur-
12 chased at a lower price.