Task Order No. 2 with Murray Smith & Associates for Storm Water Program AnalysisPo ~ o~-o~~k
EXHIBIT A
TASK ORDER N0.2 ~~ o Q~- ~ U1Z8
STORMWATER PROGRAM ANALYSIS ~
CITY OF MERIDIAN
This Scope of Services is for Professional Services between Murray, Smith & Associates Inc.
{MSA) and the City of Meridian (City). Task Order No. 2 sha11 be for professional
engineering services to support the City in determining their requirements for responding to
EPA's Phase II Storm Waxer Regulations.-The terms of this Task Order shall be in
accordance with the MSA Master Agreement for Professional Services dated June 18, 2007.
Background
In January 2003, the U.S. Environmental Protection Agency (EPA) requested via letter that
the City of Meridian obtain a National Pollutant Discharge Elimination System (NPDES)
permit as required by EPA's Phase II Storm Water Regulations. The City responded with a
letter in February of 2003 stating that the City of Meridian neither owned nor operated a
separate storm sewer system (MS4) and was therefore not required to submit for an NPDES
permit. The letter goes on to state that the Ada. County Highway District (ACRD) owns and
operates the MS4 within the City limits and is the agency that is subject to the NPDES
regulations. The following scope of work is proposed to verify that the City is still exempt
from NPDES regulations.
The City has developed a flushing program for its potable water system that has not yet been
initiated. The proposed program may require an individual NPDES permit even if a Phase II
permit is not required. This scope of work includes an analysis of the regulatory
requirements of the flushing program.
If this study concludes that an NPDES Phase II permit or individual NPDES permit for the
potable water system flushing program are required, then MSA will develop these permit
applications under a separate scope of work.
SCOPE OF SERVICES
Task 1-Document Review
MSA will review the following documents:
• Previous correspondence between EPA and the City regarding NPDES Phase II
permit requirements.
City of Meridian HURRAY, SMITH & ASSOCIATES, ING Stormwater Analysis T.O.2
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• NPDES Phase I permit for Boise Urbanized Area (permit #IDS -02756}, Permitees
for the Boise Urbanized Area include the City of Boise, Garden City, ACRD, Idaho
Transportation Department (ITD), Drainage District #3, and Boise State University.
• 2004-2005 Annual Report for the Boise Urbanized Area Phase I permit.
• ACRD and ITT) Drainage District #3 Phase I permit reapplication.
• City storm drainage guidance materials for design and construction.
• Proposed City potable water system flushing program
• State and City storm drainage codes.
These documents will be used to help verify that the City is exempt from NPDES
regulations.
In addition to the document review, MSA will meet with William Nichols, White Peterson
and Joan Meitl, who drafted the February 2003 response to the EPA. MSA will also contact
the Cities.of Nampa and Caldwell to discuss the current status of their permit requests and
comrnents on the submissions (which were included for reference in the MSA Proposal).
Assumivtiotis
• The budget includes up to 5 meetings with the agencies involved with the Boise
Urbanized Area NPDES Phase I Permits and the parties involved with the
development of the February 2003 response to the EPA.
• Fees for any work that William Nichols may do in support of this task are not
included in the budget. Any such fees will be paid directly by the City of Meridian.
Deliverables
1. Written meeting summaries.
Task 2 -Storm Drainage System Inventory
MSA will create a comprehensive inventory of the storm drainage systems within the City
limits. The inventory will consist of an electronic database (CAD or GIS format) and a brief
summary memorandum. MSA will meet with ACRD and TTD staff as required to collect
database and hard copy information of storm water systems within the City limits that they
own and operate. MSA will also collect and review plans far City-owned facilities. Field
visits will be performed to verify the collected storm drainage system data as needed. MSA
City of Meridian HURRAY, SMITH & ASSOCIATES, INC. Storwwater Analysis T.O.2
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will meet with City staff to review a draft of the summary memorandum and then complete a
final memorandum based on the comments from the meeting.
Assu»rptdorrs
The budget includes the following:
• Up to four meetings with ACRD and ITD staff.
• Up to four meetings with City staff.
• Up to three one-day field visits.
Deliverables
l . Two copies of the draft system inventory summary memorandum including a large
format map.
2. Five copies of the final system inventory summary memorandum including a large
format map.
3. One copy of the electronic database.
Task 3 -Interpretation of Regulatory Status
MSA will meet with City and EPA staff in Boise or via conference call to review the project
and the City's approach. to verify its regulatory status. After the completion of Tasks 1 and
2, MSA will review preliminary findings regarding the City's storm drainage regulatory
status with City staff and the EPA. MSA will submit a draft letter that summarizes the work
done in Tasks 1 and 2 and present MSA's opinion of the City's storm drainage regulatory
status to the City for review and comment. MSA will incorporate any City comments and
submit a final draft of the letter to EPA. MSA will coordinate with EPA and City staff as
required to obtain a written response from the EPA.
MSA will sunnmarize the regulatory requirements for the proposed potable water system
flushing program in a separate memorandum.
Assumpt~'ons
The budget includes the following.
• Two meetings with City staff and two meetings with EPA staff. it is assumed that
one meeting will be in Seattle to meet with Misha Vakoc, EPA NPDES Stormwater
Coordinator.
• I6 hours for Otak technical consultation and review.
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• 16 hours for coordination with EPA after the letter is submitted to EPA.
Deliverables
1. Two copies of the draft letter to summarizing Tasks 1 and 2 and presenting MSA's
opinion of City's storm drainage regulatory status.
2. Five copies of the final letter to EPA.
3. Two copies of the memorandum summarizing the regulatory requirements for the
proposed potable water system flushing program.
Task 4 -Project Management
The purpose of this task is to provide management of the project team and general
correspondence with the City. Included in this task are scope development, monthly
invoicing, budget and schedule review, and general administrative tasks.
Assumptions
• The budget includes a project kick off meeting with City staff.
• The budget assumes a six month project length.
Deliverables
1. Invoices will be submitted monthly.
BUDGET
The overall Not-to-Exceed Budget for this task is shown in Table 1. The work will be billed
on a time and expenses basis under the terms of the MSA Master Agreement for Professional
Services using the current and projected billing rates from the 2007 Schedule of Charges.
Rates for 2048 have been estimated using a 4% escalation factor. The total budget shall not
be exceeded without written authorization.
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Table 1
Labor Hours and Total Project Costs
Task Number Labor Subconsultant Total Cost
Hours FeesJE uses
Task 1-Document Review 76 $1,960 $10,766
Task 2 -Storm Drainage System 188 $1,150 $19,582
Invento
Task 3 -Interpretation of Regulatory 60 $3,174 $10,114
Status
Task 4 - Project Mana ement 56 $100 $ 5,548
Project Totals 356 $6 80 S46 010
TIME OF PERFORMANCE
The completion date for submittal of the final letter is six months from Authorization to
Proceed. It is anticipated that it will take up tv 4 months to obtain a written response from
the EPA. MSA will make every effort to complete the work in a timely manner, however, it
is agreed that MSA cannot be responsible for delays occasioned by factors beyond its
control, nor by factors that could not reasonably have been foreseen at the time this Task
Order was executed.
CITY OF MERIDIAN
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MU1tRAY, SMITH & ASSOCIATES
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City of Meridian HURRAY, SMITH & ASSOCIATES, ING Swrmwater Analysis T.O.2
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