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HomeMy WebLinkAboutTask Order No. 10001 with CH2M Hill, Inc. for Engineering Services for Tertiary Filtration ProjeTASK ORDER NO.10001 UNDER THE MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN AND CH2M HILL, INC. This Task order is entered into by and between City of MERIDIAN (OWNER) and CH2M HII.L, Inc. (ENGIlVF.ER), according to the terms and conditions of the Master Agreement (AGREEMENT) for Professional Services, dated January i, 2007. See Attachments A and B for the Scope and Fee for Task 10001. All other terms and conditions of the original agreement will remain in full force and effect. IN WITNESS WHEREOF, the parties execute below: For CH2M HILL, Inc. dated this r~ day of ~~., , 2009. By: Y/i Name Title For City of Meridian dated this day of 2009. By: ,. ~ O'F MF.R~~ .,~~ T y d eerd, Mayor ,~'~ ~rF qy ''-,' Attest: Holman, City Clerk z ~~ $~ c` Approved By City Council: ~",,~ - a o09 -~''•,,~~q~ T ~~~ ~ ~~P'~,`~~` .~ '~~~°f~~~r~1U~i~,~~```~ Purc a ' g C~- ofN"~ Public Works ATTACHMENT A SCOPE OF W~RI~ Introduction CH2M HILL has completed the Bidding Documents for the Tertiary Filtration Project for the City of Meridian (Owner). CH2M HII,L will provide Office Engineering Services as defined below. These services aze intended to assist the Owner to administer the contract for construction, monitor the performance of the construction Contractor, verify that the Contractor's work is in substantial compliance with the contract documents, and assist the Owner in responding to events that occur during the construction. These services are based upon the understanding that the Owner will contract directly with the Contractor and will be actively involved in the construction process to make decisions, provide approvals, and perform other actions necessary for the completion of the construction. These services are also based upon the Owner executing a contract for rnnstruction with the Contractor that is consistent with CH2M HILL's Agreement and with these services, and which provides the requisite authority for CH2M HILL to fulfill its responsibilities. CH2M HILL is not responsible for job site safety of the Owner's Contractor(s). Scope of Services The following identifies the anticipated improvements to be included in the Tertiary Filters Project. • Filters 1,2 and 4 cloth disk filters • Filters 1 and 2 pump station • Filter 4 Pump Station • Plant Drain Pump Station • Effluent Flume Metering Structure • New Yazd Piping • IIectrical and Instrumentation & Control: connect new facilities to existing systems. • Miscellaneous site civil work The following identifies specific tasks to be provided by CI32M HILL for the project. Task 1-Project Management Provide overall project management including: • Project Administration and coordination of Project Team (9 months) • Quality Control/Quality Assurance • Monthly Invoicing and Reporting • Review and make recommendations regarding progress pay estimates (10 pay estimates} for the construction contractor(s). Task 2 - Preconstruction Meeting • Engineer will attend and conduct one preconstruction conference with the Owner's representatives, contractor, subcontractor, suppliers, interested agencies, utility companies, etc. Task 3 -Submittal Review Review project submittals (maximum of 6(} submittals) to confirm designer's intent and project requirements, including: • Submittals critical to the project • Submittals that do not identify specific product types or model numbers • Components requiring special fabrication or specialized design requirements • Submittals of specialized tests • Submittals confirming system performance and the designer's intent • Submittals for structural, mechanical, electrical, I 6s C systems, and specialized equipment Task 4 -Requests for Information and Change Orders • Respond to contractor "request for information and cl~~rifi'cation" (maximum of 25) to interpret design questions and/or requirements. Prepare design clarification responses and field directives for all design topics as required. • Provide technical information for inclusion in change orders or requests for quotes. • Review change order proposals. Assist in negotiating contractor costs. Task 5 - On-Site Services CH2M HILL will conduct periodic on-site observations of the Contractor's work as needed, for the purposes of determining if the work generally conforms to the contract for construction and that the integrity of the design concept as reflected in the contract for construction has been implemented and preserved by the Contractor. The overall anticipated level of effort is expected to average 2 hours per week for the duration of the construction work (9 months). Engineer's observations of the work is not an exhaustive olbservation or inspection of all work performed by the Contractor. Engineer does not guarantee the performance of the Contractor. Engineer's observations shall not relieve the Contractor from respons~ility for performing the work in accordance with the contract for construction, and Engineer shall not assume liability in respect for the construction of the project. Owner shall, with the assistance of the Engineer, obtain written plans from the Contractor for quality control of its work, and will monitor the Contractor's compliance with its plan. Weekly construction meetings: Engineer will attend weekly construction meetings (36 meetings). Engineer and staff as appropriate will be on-site to observe start up and commissioning. This is estimated at 12 hours per week for 2 weeks. . . Task 6- As-built Ihawings • Prepare project record drawings from marked-up plans furnished by the construction contractor and Owner's (or Engineer's) on-site construction observer as required by IUEQ. These record drawings will be prepared by modifying the design drawings to reflect field changes made and recorded by the Construction Contractor and Owner's on-site construction observer during construction. Engineer will not be responsible for representing field changes or other as-constructed information that was not properly recorded by the Construction Contractor on-site construction observer. • Furnish to the Owner two sets of paper print record drawings, and one electronic CADD file. It is anticipated that the construction of the Tertiary Filters Project will be completed over a 9 month period. Deviations from the anticipated schedule or duration of construction will materially affect the scope of these services and CH2M HIi.L's compensation. The presence or duties of Engineer's personnel at a construction site, whether as periodic visitors, onsite representatives, or otherwise, do not make Engineer or Engineer's personnel in any way responsible for those duties that belong to the Owner and/or the Construction Contractor or other entities, and do not relieve the Construction Contractor or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. Engineer and Engineer's personnel have no authority to exercise any control over any Construction Contractor or another entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the Construction Contractor or other entity or any other persons at the site except Engineer's own personnel. The presence of Engineer's personnel at a construction site is for the purpose of providing to Owner a greater degree of confidence that the completed work will conform generally to the Contract Document and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the Construction Contractor. Engineer neither guarantees the performance of the Construction Contractor, nor assumes responsibility for Construction Contractor's failure to perform work in accordance with the Contract Documents. Task 7 -Miscellaneous Additional Services The following out of scope tasks have been performed: • Structural Inspection of the Past Aeration Basin Influent Wall and subsequent redesign; • Preliminary design of a Coagulation Building for bulls storage and feed of chemicals • Design of New Effluent Metering Flume Structure • New 72 inch diameter plant drain manhole ATTACHMENT ~ Compensation Level of Effort The task level of effort estimates are sunnmarized in the following table. CH2M HILL has developed this level of effort estimate based on the work plan presented herein and assumptions stated previously. The fees will be billed as fume and material, and will not exceed the total amount below without prior approval by the Owner. Level of Effort Task Descrtptiort Total Task 1 Project Management $46,794 2 Preconstruction Meeting $1,837 3 Submittal Review $40,g~2 4 Requests for Information and Change Orders $19,238 5 On-Site Services $33,508 6 As-built Drawings ~~998 7 Miscellaneous AddtOonal Services $30,000 Summary -All Tasks $147,507 fill costs will be billed as time and materials basis not to exceed the value above.