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2007-08-28
• ~DIAl~T~- IDA,~i+b • Revised 8-28-07 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, August 28, 2007 at 7:00 p.m. `Although the City of Meridian no longer requires sworn testimony, aJl presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter. " 1. Roll-call Attendance: David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Bishop John Wheeler with LDS Church: 4. Adoption of the Agenda: 5. Consent Agenda: A. Approve Minutes of July 9, 2007 City Council Special Joint Meeting with ACRD Commissioners: B. ~ Approve Minutes of July 24, 2007 City Council Regular Meeting: C. Approve Minutes of August 7, 2007 City Council Special Meeting: D. Approve Minutes of August 14, 2007 City Council Regular Meeting: Meridian City Council Meeting Agenda -August 28, 2007 Page 1 of 5 AU materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 3 Revised 8-28-07 1 E. Approve Minutes of August 21, 2007 Pre-Council Meeting: F. •Findings of~Fact and Conclusions of Law for Approval: AZ 07- 007 Request for Annexation and Zoning of 1.56 acres from RUT to R-8 zone for Amar (c~ Wapoot by LandPro Development, Inc. - 2400 West Wapoot Drive: G. Findings of Fact-and Conclusions of Law for Approval: AZ 07- 010 Request for Annexation and Zoning of 6.67 acres from an R1 zone to a C-G zone for Gardner-Ahlquist Gateway South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: H. ~ Findings of Fact-.and Conclusions of Law for Approval: PP 07- 012 Request for Preliminary Pla# approval of 6 lots on 6.67 acres in the proposed C-G zone for Gardner-Ahlquist Gatewav South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: I. Findings of Fact and Conclusions of Law for Approval: VAR 07-014 Request for a Variance to UDC 11-3D-7a to exceed the 4 square foot area maximum for a public service information sign to allow a 19 square foot LED reader board sign for Meridian ~Elementarv School by Meridian Elementary School - 48 West State Street: J. Findings of Fact and Conclusions of Law for Denial: AP 07- 005 Request for City Council Review of an Appeal of the Director's Determination to deny a request for a sign permit for Primerica Sign by Todd Mendel - 1640 West Cherry Lane, Suite 100 (Lot 2, Block 1 of Cherry Lane Crossing Subdivision): K. Development Agreement: AZ 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Barava Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280 South Black Cat Road: L. Resolution No. Platform for Strengthening Families and Improving Outcomes for Children and Youth: M. Water Main Easement Agreement for Qdoba Grill (Eagle Road) by Blue Marlin Investments: . Meridian City Council Meeting Agenda -August 28, 2007 Page 2 of 5 Alf materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. C~ Revised 8-28-07 6. 1. Parks and Recreation Commission Appointment: 2. Historic Preservation Commission Appointments: Walter Lindgren -through April 2010 Frank Thomason -through Aprii 2010 Carol Harms -through April 2009 3. Impact Fee Appointment -Angela Lindig: B. City Council President: '. '1. Discussion of Workshop / Meeting Format of one Regular Meeting: C. Finance Department N. Water Main Easement Agreement for Qdoba Grill (Overland Road by Kimball Properties: O. Aaarove ~ forfor Additi $4,730.00: P. An~rove Q. with JUB Engineers, Inc. for for Additional Services No. 2 with JUB- Engineers, Inc. for $80,830.00: Subdivision to ten foot street setback to living area, measure from back of sidewalk and Summary of Action for recording and,documentation of this approval: Department Reports: A. Mayor's Office: 1. Aaarove Chance Order No. 1 to MJ's Backhoe for site work at the New Citv Hall Protect for the Amount of $162,781.80: Meridian City Council Meeting Agenda -August 28, 2007 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • 3' s ~~ . Revised 8-28-07 D. ~ "Public Works Department / GIS 1. Discussion. of Adoation of Au~QCAD Standards for Plan Submittal; 2. Reimbursement Agreement for Portion of Sewer to the West of R®-aligned Overland Road: 3. Discussion of Re-alignment of Overland Road and Ten Mile Road and Sewer Availability: E. Fire Department 1. Memorandum of Unders#anding for Wildland Firefighting: 7. Items Moved from Consent Agenda: 8. Public Hearing: AP 07-006 Request for an Appeal to City Council of the Planning Director's decision to deny the Certificate of Zoning Compliance request based on UDC Table 11-2B-3, which requires a rear building seit7ack in the L-O zone: of 20 feet; the Applicant believes a 10-foot rear building setback was previously approved for this site for Moonlight in ustr es by Moonlight Industries - 5212 North Stokesberry Subdivision No 2: 9. Public Hearing: AP 07-007 Request for an Appeal of the Planning Director's decision to deny the Certification of Zoning Compliance request far Lot 10, Block 1 based on UDC Table 11-2B-3, which requires a rear building setback in the L-0 zone of 20 feet; the Applicant believes a 10- foot rear building setback was previously apps vet! far this site. Further the, applicant is requesting that Lots 11 & 13 sp be allowed to develop with a 10-foot rear building setback for Stok~;erry Subdivision No. 2 Lots 10, 11 & 13, Block~l by JUB Engineers -northwest corner of Eagle Road and River Valley Street: 10. Ordinance No. A~, 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to. R-8, R-15 and R-40 zpnes for Bar~va Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280-South Black Cat Road: Aeridian City Council Meeting Agenda -August 28, 2007 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodatiai for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 11. Executive Session per Idaho State Code 67-2345(1)(b) - (to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student) & (f) - (to consider and advise its legal representatives in pending litigation): Meridian City Council Meeting Agenda -August 28, 2007 Page 5 of 5 All materials presented at pubfic meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • CjQ~E IDIAN Revised 8-28-07 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, August 28, 2007 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: _~ David Zaremba X Joe Borton ~ Charlie Rountree _~ Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: ~ aJ T~n„,r.-h ~ ~,t/G~ic aC, 3. Community Invocation / /n.~y..~,.~t .-~' ~r L~-..,cc, 4. Adoption of the Agenda: ~~N'-d~- a-S ~r~~~-~-~- 5. Consent Agenda: A. Approve Minutes of July 9, 2007 City Council Special Joint Meeting with ACHD Commissioners: a~~~ B. Approve Minutes of July 24, 2007 City Council Regular Meeting: A~~ov~ C. Approve Minutes of August 7, 2007 City Council Special Meeting: Ci~~N-~- D. Approve Minutes of August 14, 2007 City Council Regular Meeting: A/,1,j,r~p y..c~ Meridian City Council Meeting Agenda -August 28, 2007 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • Revised 8-28-07 E. Approve Minutes of August 21, 2007 Pre-Council Meeting: ~/~'"~-- F. Findings of Fact and Conclusions of Law for Approval: AZ 07- 007 Request for Annexation and Zoning of 1.56 acres from RUT to R-8 zone for Amar ~ Wapoot by LandPro Development, Inc. - 2400 West Wapoot Drive: A,r,~,w~. G. Findings of Fact and Conclusions of Law for Approval: AZ 07- 010 Request for Annexation and Zoning of 6.67 acres from an R1 zone to a C-G zone for Gardner-Ahlquist Gateway South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: ur-~ H. Findings of Fact and Conclusions of Law for Approval: PP 07- 012 Request for Preliminary Plat approval of 6 lots on 6.67 acres in the proposed C-G zone for Gardner-Ahlquist Gatewav South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: ~ Findings of Fact and Conclusions of Law for Approval: VAR 07-014 Request for a Variance to UDC 11-3D-7a to exceed the 4 square foot area maximum for a public service information sign to allow a 19 square foot LED reader board sign for Meridian Elementary School by Meridian Elementary School - 48 West State Street: ~ ~ ~~ J. Findings of Fact and Conclusions of Law for Denial: AP 07- 005 Request for City Council Review of an Appeal of the Director's Determination to deny a request for a sign permit for Primerica Sign by Todd Mendel - 1640 West Cherry Lane, Suite 100 (Lot 2, Block 1 of Cherry Lane Crossing Subdivision): a~~~,~o-~t K. Development Agreement: AZ 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Baraya Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280 South Black Cat Road: ~~~-'°v,-~ L. Resolution No. ~ 7- /~ 76 Platform for Strengthening Families and Improving Outcomes for Children and Youth: A~~~,-,av..~- M. Water Main Easement Agreement for Qdoba Grill (Eaale Road) by Blue Marlin Investments: a~.,,..~ wv Meridian City Council Meeting Agenda -August 28, 2007 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. devised 8-28-07 6. N. Water Main Easement Agreement for Qdoba Grill (Overland Road by Kimball Properties: a~~~~ O. Approve Contract for Black Cat Phase 4 Proiect Authorization for Additional Services No. 1 with JUB Engineers, Inc. for $4,730.00: p~°"{". P. Approve Contract for Black Cat Phase 4 Proiect Authorization for Additional Services No. 2 with JUB Engineers, Inc. for $80,830.00: ~ y/~y~,,.~c. Q. Approve Reduction in Street Setback for Crossfield Subdivision to ten foot street setback to living area, measure- from back of sidewalk and Summary of Action for recording and documentation of this approval: a~~~.yvv~ Department Reports: A. Mayor's Office: 1. Parks and Recreation Commission Appointment: 2. Historic Preservation Commission Appointments: Walter Lindgren -through April 2010 Frank Thomason -through April 2010 a~lrov~c, Carol Harms -through April 2009 3. Impact Fee Appointment -Angela Lindig: ~~~~ B. City Council President: 1. Discussion of Workshop / Meeting Format of one Regular Meeting: Z ~.c T~I~~ o~ ~ ~~~ C. Finance Department ~~'"'~ ''~'~~ 6 %vv~r+- 1. Approve Change Order No. 1 to MJ's Backhoe for site work at the New City Hall Proiect for the Amount of $162,781.80: ,~,~,j,~~„v Meridian City Council Meeting Agenda -August 28, 2007 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • Revised 8-28-07 D. Public Works Department / GIS 1. Discussion of Adoption of AutoCAD Standards for Plan Submittals: d~ f~ fk~ -~~~ ~~~~ l~~ 2. Reimbursement Agreement for Portion of Sewer to the West of Re-aligned Overland Road: d~~~,kjf~ 3. Discussion of Re-alignment of Overland Road and Ten Mile Road and Sewer Availability: aC~3-u•-tfccL E. Fire Department rtt•~ erv'>~ 1. Memorandum for Wildland Fire€~ggftng~: ~w~~~ ~- wi~~ Glirrit~ ~~ F. Legal Department 1. Patio Lease for Generations Plaza: di~coc fac~G 7. Items Moved from Consent Agenda: 8. Public Hearing: AP 07-006 Request for an Appeal to City Council of the Planning Director's decision to deny the Certificate of Zoning Compliance request based on UDC Table 11-2B-3, which requires a rear building setback in the L-O zone of 20 feet; the Applicant believes a 10-foot rear building setback was previously approved for this site for Moonlight Industries by Moonlight Industries - 5212 North Stokesberry Subdivision No. 2: G„j~~ar,,,.,~ 9. Public Hearing: AP 07-007 Request for an Appeal of the Planning Director's decision to deny the Certification of Zoning Compliance request for Lot 10, Block 1 based on UDC Table 11-2B-3, which requires a rear building setback in the L-O zone of 20 feet; the Applicant believes a 10- foot rear building setback was previously approved for this site. Further the applicant is requesting that Lots 11 & 13 also be allowed to develop with a 10-foot rear building setback for Stokesberry Subdivision No. 2 Lots 10, 11 & 13, Block 1 by JUB Engineers -northwest corner of Eagle Road and River Valley Street: ~~.yh,~w~,,-,~ 10. Ordinance No. ~ 2 ~ 33 ¢ AZ 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 Meridian City Council Meeting Agenda -August 28, 2007 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised 8-28-07 zones for Barava Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280 South Black Cat Road: U~'ro t.~ 11. Executive Session per Idaho State Code 67-2345(1)(b) - (to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student) & (~ - (to consider and advise its legal representatives in pending litigation): Meridian City Council Meeting Agenda -August 28, 2007 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. C~ ~~E IDIAN*- i CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, August 28, 2007 at 7:00 p.m. `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter. " 1. Roll-call Attendance: David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Bishop John Wheeler with LDS Church: 4. Adoption of the Agenda: 5. Consent Agenda: A. Approve Minutes of July 9, 2007 City Council Special Joint Meeting with ACHD Commissioners: B. Approve Minutes of July 24, 2007 City Council Regular Meeting: C. Approve Minutes of August 7, 2007 City Council Special Meeting: D. Approve Minutes of August 14, 2007 City Council Regular Meeting: Meridian City Council Meeting Agenda -August 28, 2007 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Approve Minutes of August 21, 2007 Pre-Council Meeting: F. Findings of Fact and Conclusions of Law for Approval: AZ 07- 007 Request for Annexation and Zoning of 1.56 acres from RUT to R-8 zone for Amar ~ Wapoot by LandPro Development, Inc. - 2400 West Wapoot Drive: G. Findings of Fact and Conclusions of Law for Approval: AZ 07- 010 Request for Annexation and Zoning of 6.67 acres from an R1 zone to a C-G zone for Gardner-Ahlquist Gateway South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: H. Findings of Fact and Conclusions of Law for Approval: PP 07- 012 Request for Preliminary Plat approval of 6 lots on 6.67 acres in the proposed C-G zone for Gardner-Ahlquist Gatewav South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: I. Findings of Fact and Conclusions of Law for Approval: VAR 07-014 Request for a Variance to UDC 11-3D-7a to exceed the 4 square foot area maximum for a public service information sign to allow a 19 square foot LED reader board sign for Meridian Elementary School by Meridian Elementary School - 48 West State Street: J. Findings of Fact and Conclusions of Law for Denial: AP 07- 005 Request for City Council Review of an Appeal of the Director's Determination to deny a request for a sign permit for Primerica Sign by Todd Mendel - 1640 West Cherry Lane, Suite 100 (Lot 2, Block 1 of Cherry Lane Crossing Subdivision): K. Development Agreement: AZ 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Barava Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280 South Black Cat Road: L. Resolution No. Platform for Strengthening Families and Improving Outcomes for Children and Youth: M. Water Main Easement Agreement for Qdoba Grill (Eagle Road) by Blue Marlin Investments: Meridian City Council Meeting Agenda -August 28, 2007 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • N. Water Main Easement As~reement for Qdoba Grill (Overland Road by Kimball Properties: O. Approve Contract for Black Cat Phase 4 Proiect Authorization for Additional Services No. 1 with JUB Engineers, Inc. for $4,730.00: P. Approve Contract for Black Cat Phase 4 Proiect Authorization for Additional Services No. 2 with JUB Engineers, Inc. for $80,830.00: Q. Approve Reduction in Street Setback for Crossfield Subdivision to ten foot street setback to living area, measure from back of sidewalk and Summary of Action for recording and documentation of this approval: 6. Department Reports: A. Mayor's Office: 1. Parks and Recreation Commission Appointment: 2. Historic Preservation Commission Appointments: Walter Lindgren -through April 2010 Frank Thomason -through April 2010 Carol Harms -through April 2009 3. Impact Fee Appointment -Angela Lindig: B. City Council President: 1. Discussion of Workshop / Meeting Format of one Regular Meeting: C. Finance Department 1. Approve Chan4e Order No. 1 to MJ's Backhoe for site work at the New City Hall Proiect for the Negative Amount of $162,781.80: Meridian City Council Meeting Agenda -August 28, 2007 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D. Public Works Department / GIS 1. Discussion of Adoption of AutoCAD Standards for Plan Submittals: 2. Reimbursement Agreement for Portion of Sewer to the West of Re-aligned Overland Road: 3. Discussion of Re-alignment of Overland Road and Ten Mile Road and Sewer Availability: 7. Items Moved from Consent Agenda: 8. Public Hearing: AP 07-006 Request for an Appeal to City Council of the Planning Director's decision to deny the Certificate of Zoning Compliance request based on UDC Table 11-2B-3, which requires a rear building setback in the L-O zone of 20 feet; the Applicant believes a 10-foot rear building setback was previously approved for this site for Moonlight Industries by Moonlight Industries - 5212 North Stokesberry Subdivision No. 2: 9. Public Hearing: AP 07-007 Request for an Appeal of the Planning Director's decision to deny the Certification of Zoning Compliance request for Lot 10, Block 1 based on UDC Table 11-2B-3, which requires a rear building setback in the L-O zone of 20 feet; the Applicant believes a 10- foot rear building setback was previously approved for this site. Further the applicant is requesting that Lots 11 & 13 also be allowed to develop with a 10-foot rear building setback for Stokesberry Subdivision No. 2 Lots 10, 11 & 13, Block 1 by JUB Engineers -northwest corner of Eagle Road and River Valley Street: 10. Ordinance No. AZ 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Baraya Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280 South Black Cat Road: 11. Executive Session per Idaho State Code 67-2345(1)(b) - (to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student) & (f) - (to consider and advise its legal representatives in pending litigation): Meridian City Council Meeting Agenda -August 28, 2007 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • August 24, 2007 AZ 07-007 MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT LandPro Development, Ir1C. ITEM NO. 5-F REQUEST Findings for Approval -- Request for Annexation and Zoning of 1.56 acres from RUT to R-8 zone for Amar ~ Wapoot -- 2400 West Wapoot Drive AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted Date: $ Phone: 8 (~~~~' Emailed: $(ng,nnon ~ ~-nd-t~c~ . cd~ S aff Initials: s-- Materials presented at public meetings shall become property of the City of Meridian. September 20, 2007 MERIDIAN CITY COUNCIL MEETING September 25, 2007 • APPLICANT ITEM NO. S-A REQUEST Approve Minutes of August 28, 2007 City Council Regular Meeting: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS • • Meridian City Council Meeting August 28, 2007 A meeting of the Meridian City Council was called to order at 7:05 P.M., Tuesday, August 28, 2007, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Charlie Rountree and David Zaremba. Others Present: Bill Nary, Will Berg, Anna Canning, Len Grady, Bob Stowe, Ron Anderson, Shane Lim, Robin Jack, Keith Watts, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I will go ahead and open this meeting, the regular City Council meeting of Tuesday, August 28th. It's a few minutes after 7:00. Thank you all for joining us. We will start tonight's meeting with roll call attendance. Mr. Berg. Item 2: Pledge of Allegiance: De Weerd: Item No. 2 is the pledge of allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation: De Weerd: Item No. 3 is our community invocation. Is Bishop John Wheeler here? Well, we will skip this item tonight and I would hope that you all reflect and look internally. Sorry. We just did the budget. If you'll take a moment for reflection. Item 4: Adoption of the Agenda: De Weerd: Thank you. Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. • Meridian City Council August 28, 2007 Page 2 of 49 CJ Bird: On the agenda, under Consent we have a resolution on Item L and that's 07-576. And on our regular agenda we have an ordinance, number -- Item No. 10, which is 07- 1334. And Items 8 and 9 on the regular agenda, public hearings AP 07-006 and AP 07- 007 has been requested by applicants to be withdrawn and with that I move that we approve the revised agenda. Rountree: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda: A. Approve Minutes of July 9, 2007 City Council Special Joint Meeting with ACRD Commissioners: B. Approve Minutes of July 24, 2007 City Council Regular Meeting: C. Approve Minutes of August 7, 2007 City Council Special Meeting: D. Approve Minutes of August 14, 2007 City Council Regular Meeting: E. Approve Minutes of August 21, 2007 Pre-Council Meeting: F. Findings of Fact and Conclusions of Law for Approval: AZ 07- 007 Request for Annexation and Zoning of 1.56 acres from RUT to R-8 zone for Amar ~ Wapoot by LandPro Development, Inc. - 2400 West Wapoot Drive: G. Findings of Fact and Conclusions of Law for Approval: AZ 07- 010 Request for Annexation and Zoning of 6.67 acres from an R1 zone to a C-G zone for Gardner-Ahlauist Gateway South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: H. Findings of Fact and Conclusions of Law for Approval: PP 07- 012 Request for Preliminary Plat approval of 6 lots on 6.67 acres in the proposed C-G zone for Gardner-Ahlauist Gatewav South by Ahlquist Development, LLC -Southeast Corner of Franklin and Eagle Roads: • Meridian City Council August 28, 2007 Page 3 of 49 I. Findings of Fact and Conclusions of Law for Approval: VAR 07-014 Request for a Variance to UDC 11-3D-7a to exceed the 4 square foot area maximum for a public service information sign to allow a 19 square foot LED reader board sign for Meridian Elementary School by Meridian Elementary School - 48 West State Street: J. Findings of Fact and Conclusions of Law for Denial: AP 0.7- 005 Request for City Council Review of an Appeal of the Director's Determination to deny a request for a sign permit for Primerica Sign by Todd Mendel - 1640 West Cherry Lane, Suite 100 (Lot 2, Block 1 of Cherry Lane Crossing Subdivision): K. Development Agreement: AZ 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Baraya Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280 South Black Cat Road: L. Resolution No. Platform for Strengthening Families and Improving Outcomes for Children and Youth: M. Water Main Easement Agreement for Qdoba Grill (Eagle Road) by Blue Marlin Investments: N. Water Main Easement Agreement for Qdoba Grill (Overland Road by Kimball Properties: O. Approve Contract for Black Cat Phase 4 Proiect Authorization for Additional Services No. 1 with JUB Engineers, Inc. for $4,730.00: P. Approve Contract for Black Cat Phase 4 Proiect Authorization for Additional Services No. 2 with JUB Engineers, Inc. for $80,830.00: Q. Approve Reduction in Street Setback for Crossfield Subdivision to ten foot street setback to living area, measure from back of sidewalk and Summary of Action for recording and documentation of this approval: De Weerd: Item 5, the Consent Agenda. Bird: Madam Mayor? • Meridian City Council August 28, 2007 Page 4 of 49 De Weerd: Mr. Bird. Bird: The Consent Agenda, item -- like I said, Item L is a resolution number 07-576 and with that I move we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest on all papers. Rountree: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Mr. Berg, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Item 6: Department Reports: A. Mayor's OfFice: 1. Parks and Recreation Commission Appointment: De Weerd: Thank you. Item 6 under Department Reports we are doing some clean- ups on a couple of different commissions. We did have a resignation off our parks commission and we will be filling that with your confirmation with Jon Cecil. This term would expire in October of 2009. Mr. Cecil is what -- served on our Meridian Development Corporation. He's been a very active participant and commenter -- he commented on our pathways plan. He's got two young sons that he has avery -- a vested interest in our parks system and its future functionality, et cetera. So, I think most of you are familiar with John and I would appreciate confirmation of this appointment. Any questions? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Is Jon still on MDC? De Weerd: No. His term expired. Rountree: Okay. Zaremba: Madam Mayor? Meridian City Council August 28, 2007 Page 5 of 49 De Weerd: Yes, Mr. Zaremba. • Zaremba: I move we validate or approve your recommendation of Jon Cecil to the parks and recreation commission. Borton: Second. De Weerd: I have a motion and a second. And his term would carry through October of 2009. Any discussion? Mr. Berg. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. 2. Historic Preservation Commission Appointments: Walter Lindgren -through April 2010 Frank Thomason -through April 2010 Carol Harms -through April 2009 De Weerd: Item number two is our historic preservation commission. We found that these terms needed to all be renewed and those terms -- Walter Lindgren is our chair. His term would go through April of 2010. Frank Thomason, April of 2010. And Carol Harms through April of 2009. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the appointments of Walter Lindgren through April of 2010. Frank Thomason through to April 2010. Carol Harms through April 2009 for the historic preservation commission. Rountree: Second. De Weerd: I have a motion and a second regarding our HPC. Any questions or discussion? Mr. Berg. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. 3. Impact Fee Appointment -Angela Lindig: • Meridian City Council August 28, 2007 Page 6 of 49 • De Weerd: Item 3 is our impact fee committee and we had Phil Kirschbaum, who had stepped off, he had some conflicts both in time and he has moved since he was put on this and so I accepted his resignation and would like to have Angela Lindig, who you are all familiar with, with her involvement in Adventure Island playground and other activities through the city, to take this place as a citizen representative. They do not have stated appointed terms, they -- they are advisory in nature. Bird: Yeah. They serve as long as we can get them to serve. De Weerd: Any questions on this appointment? If not, I would appreciate a motion. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve your appointment of Angela Lindig to the impact fee advisory group. Bird: Second. De Weerd: I have a motion and a second to approve the appointment of Angela Lindig to the impact fee committee. If there is no discussion, Mr. Berg, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. B. City Council President: 1. Discussion of Workshop / Meeting Format of one Regular Meeting: De Weerd: Thank you. Item 6-B, I'll turn this over to our City Council President Mr. Borton. Borton: Thank you, Madam Mayor. I think we have got, from what we discussed before, we have got an opportunity to start in October with a slightly modified format and the plan, starting October 9th, I believe, which is the second Tuesday, it would be set up as a workshop format, as discussed before. There is some items on these pre-Council agenda items that, again, as we discussed, we need to spend some greater time dealing with and discussing without having projects and applications following right thereafter. So, the plan would be to start in October and we have coordinated with the clerk's office to -- for upcoming hearings to fit that time frame. October 9th to begin • • Meridian City Council August 28, 2007 Page 7 of 49 tentatively scheduled from 6:00 to 9:00, not an all-night type framework, to get two, maybe three topics, again, more policy related, a couple items that are on for the 9th are the gated communities discussion and the discussion and presentation of preliminary outcomes of land use integration plan by ACHD, allow us to have those discussions in detail and provide staff and each other with more guidance. So, if it's okay with Council -- I don't think Mr. Nary's advised that we need to change anything with regards to normal work days for meetings, we would just change the format and see if it works, see if it's helpful to all of us. I think it will be. De Weerd: Council, any questions? Rountree: Madam Mayor, I think it's a good idea. I did make one suggestion to President Borton that certainly allow some flexibility in this, that there are occasions when we do need to take actions on fairly important items and possibly on an as-need basis at least allow a half an hour to do those kinds of things in a session if it need be. Not to make it a habit, but, you know, occasionally a contract needs to be moved forward or an approval needs to be advanced to accomplish something we want to accomplish, so -- Borton: Madam Mayor, Councilman Rountree did bring up that. It's a good point. We are going to not necessarily encourage trying to fill any time with any application matters, if something needs to get taken care of, make sure it gets on for that day and take care of it first. Nary: Madam Mayor? De Weerd: Yes, Mr. Nary. Nary: Madam Mayor, Members of the Council, Council President Borton, sometimes I guess maybe in the same vein as Councilmember Rountree's asking, we have consent type of items that sometimes that extra week delay can be problematic, was -- were you anticipating having consent sort of items that our fairly just contract approvals or license and those things still as part of the regular agenda? Borton: For that second Tuesday? Nary: For that second Tuesday. Borton: Sure. Nary: Okay. Borton: Yeah. That would be fine. • Meridian City Council August 28, 2007 Page 8 of 49 Nary: Great. Thank you. Zaremba: Madam Mayor? De .Weerd: Yes, Mr. Zaremba. Zaremba: And, President Borton, this may have been mentioned when we talked about this before, but are we thinking that this would replace Pre-Council meetings or be separate from Pre-Council meetings? Borton: Madam Mayor, I think the hope is that it will replace a great deal. It's difficult for us, again, to have something, you know, 5:30 to 6:00, 6:00 to 6:20 -- it tends to run over and makes it difficult to address the planning and application matters to follow. So, the hope is that it will eliminate the vast majority and so when Council meetings start at 7:00, they start at 7:00, because we are not cranking through pre-Council items. Zaremba: Thank you. I thought it was a good idea to begin with and with that explanation I think it's an even better idea that -- the only door I would like to leave open is that sometimes the items that we do handle at pre-Council involve direction to a department and there may be times when they may not be able to wait. If they think of it the day after our second Tuesday meeting, then, they wait a month before it comes before us. So, we may need to leave the day open -- the door open to maybe have a few of those items on our regular agenda, I guess. De Weerd: Mr. Zaremba, I think the flexibility as being proposed is there. A lot of what we would have in a workshop setting is kind of something that is -- is more the detail and some of the follow-up can fall under department reports where appropriate. So, certainly we will continue to work to those -- to that degree. Zaremba: Great. Thank you. Borton: Thank you. De Weerd: So, the first workshop in October. Borton: October 9th. De Weerd: Very good. Berg: Madam Mayor? De Weerd: Anything further? Yes, Mr. Berg. • • Meridian City Council August 28, 2007 Page 9 of 49 Berg: I will make sure we notify the Council as such and we will be noticing that special meeting starting at 6:00 o'clock, because that does deviate from our ordinance, but that's not a problem and we will try to keep all public hearings, unless there is an emergency basis, off that agenda. De Weerd: Okay. Zaremba: Excuse me, Madam Mayor. Did you say 6:00 o'clock or 7:00 o'clock? Berg: Madam Mayor, I thought I heard President Borton say 6:00 to 9:00. Borton: 6:00 to 9:00. A good three hours. Zaremba: Thank you. C. Finance Department 1. Approve Change Order No. 1 to MJ's Backhoe for site work at the New City Hall Project for the Amount of $162,781.80: De Weerd: If there is nothing further, we will move to Item 6-C and turn this over to Mr. Watts. Watts: Before you is -- or good evening, Madam Mayor and Council members. Before you is a change order to MJ's Backhoe for the City Hall project, which will -- Wes Bettis from Petra will go through in detail what it is -- basically, the change order resulting from the removal for -- and the fill being brought in for the unsuitable soils, the contaminated soils, and raising the building to the new four foot elevation. Wes. Bettis: Thank you, Mr. Watts. Madam Mayor, Council President Borton, distinguished Councilmen and staff, for the record my name is Wesley Bettis, Petra, Incorporated, 1097 North Rosario here in Meridian. 83642. The change order in front of you this evening for MJ's Backhoe and Excavation is a culmination of the process of getting the site ready for the building and what I have tried to do with this spreadsheet is give you a better breakdown and understanding of where these costs have come from. To understand our process, as we made this decision -- or gave you the information to make the decision regarding raising the building four foot as far as the finished floor elevation goes, we began the process of making the changes to the drawings. Since the project was already bid and we were underway, we had to take additional steps to document this correctly and we ran into some items that were unknown to all of us, as we are all aware, including contaminated soils, unsuitable soils, a storm drain that was -- didn't appear on anyone's map that made its appearance one fine morning, dumping Meridian City Council August 28, 2007 Page 10 of 49 several inches of water into the basement. All of these things were documented and tracked. The architect of record LCA issued architect's supplemental instructions to handle the design changes. These were issued to the subcontractor, in this case MJ's Backhoe and Excavation, who put together the pricing and proceeded with the work and these were turned in every month beginning in May to Mr. Watts and what this reflects is the culmination of that effort up to starting on the parking lot construction. I have broken it down into two specific aspects. One is getting the site ready for construction. The first item is one that we have addressed before and that had to do with Ideal Demolition dealing with the contaminated soil removal and abatement, all of the fossil fuel heavy soils that were found on the site. The other thing we found after the building was removed, we began the actual excavation, was that, apparently, when the original creamery burned down in 1929, I believe it was, the building was pushed over, leveled out, and the new structure that we just demolished was built over the top of it. So, these soil conditions did not show up in any of the geo technical reports and, in fact, when we began our excavation we found large pockets of ash, charred timbers, concrete, we brought in the geo technical engineer Jericon to review this information, they performed tests on the soils, and found them to be unsuitable for the structural loads that were designed. So, we tracked this without knowing exactly what the quantity would be, we tracked it as a force work account and monitored very closely the quantity of material going off the site and, then, monitored the new material coming back in. In addition, once we removed all of the contaminated soil and the unsuitable soils, we had a void difference that we had to make up to get back to our bottom footing elevation and that is reflected in the 197,000 dollar figure, which is actually a little less than 17 dollars per cubic yard in place, which is very good, it's a little below the going market rate as checked with a couple of different pits in the valley. We also had some fun with the final settlement of sealing off where the contaminated soil stopped and started from the rest of the new construction, which included pond liner on the west bank, north bank, and south bank of the excavated area for the basement. This also included some over- excavation, some removal of saturated soils that were -- we were able to store on site, dry out, and re-use in other areas and our rain store system, which is the end result of having eliminated our dewatering symptoms that we were originally planning on and replacing it with a simple foundation drain and to answer one of the questions you raised two weeks ago, Councilman Zaremba, we are collecting that rain water into a storage manhole until we determine how we are going to handle this non-potable water usage for landscape and water amenities. So, that actually turned out to be more economical than just putting in another storm drain pit, which is how we normally handle it, a lined pit with drain rock and letting water run into it, based on the volume for the building. That totaled just under 60,000 dollars. To put that in perspective, we did realize the savings that we had anticipated in raising the building finished floor elevation four foot. There is two hundred -- almost 217,000 dollar credit from MJ's Backhoe after we went through each of the line items from their schedule of values from the original bid documents. We did increase the size, the height of our foundation walls, and substantially increased two grade beams, one in either of the wings, so we had an increase to Sidewalks, LLC, for the concrete work, but, then, in changing the exterior Meridian City Council August 28, 2007 Page 11 of 49 elevation, LCA was to realize a savings with our masonry by creating more brick on our north, south, and west elevations and eliminating some of the cultured -- more expensive cultured stone for a savings of 32,000 dollars, for a net savings from raising the building of 112,000 dollars. It's about $1.12 a square foot for the building. Additional savings that are realized and not recognized in the overall budget, but saved us in the total construction cost, eliminated the permanent dewatering solution that we would have had to have being in the ground water with the basement at a four foot lower elevation. The cost of that dewatering system is approximately five dollars per square foot or 105,000 dollars. The cost to operate and maintain that dewatering system on an annual basis was estimated to be in the five to seven thousand dollar range because of the required additional monitoring that would occur quarterly each year during the life of the building, being in the ground water system and pumping that water out and probably the biggest savings was not having to deal with Idaho DEQ in terms of addressing the water and what we were going to do with it and potential drawing in contaminates into that ground water. We proved to IDEA that we were not a generator, this site was not a generator of contamination, but potential to draw that contamination into that water that we were pumping out was very real and would become very expensive to deal with down the road. So, you made a very good decision, very wise decision in raising the building four foot. I would like to close by saying the cost -- the initial 160,000 is already recognized in your budget as a cost that we are looking at now, so it's not in addition to the current budget for the building, merely a formality to clean up the documentation and we will have some additional removal of unsuitable soils. Fortunately we do not have to go as deep in the parking lot area. The total for August is about 39,000 dollars for the first two-thirds of the parking lot. I anticipated it to be somewhere between 15 and 18 thousand dollars for the last 25 foot by 269 feet of parking area in the specific right of way. Do you have any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Wes, how do we come up 162,781.80? I have been -- I have been scratching my brain here and -- but not much to scratch, but how -- how we come up with that and -- when (thought -- I see change orders, I'd like to see the contract amount and what we are adding or deducting, so what is the -- what's the original contractor's amount -- contractamount? Bettis: I'll turn to Mr. Watts for some assistance there. Watts: Councilmember Bird, Members of the Council, the original contract amount was 610,314 dollars. Bird: And this is the only change order; right? u Meridian City Council August 28, 2007 Page 12 of 49 Watts: There will be an additional one -- Bird: No. But I mean up to now -- Watts: Yes. Bird: -- this is change order one. Watts: Exactly. That is correct. Bird: So, their contract will be changed to -- Watts: $773,095.80. Bird: Yes. That helps me. Thank you. Thanks, Wes, very much. De Weerd: Council, additional questions? Bird: Madam Mayor? De Weerd: Yes. • Bird: I'd just like to point out, as Wes did, is -- actually, after you and I having a couple of heart attacks, we decided to raise -- the Council decided to raise that building, we actually saved ourselves 112,000 dollars, so that was probably a good move. Watts: Council member, Mayor, I would also like to point out -- or just to clarify, the additional amounts to remove the unsuitable soils and to bring the structural fill, we would have had to bring no matter what. Bird: That's right. Watts: So, when you raised the building you actually did save 216,744 dollars of the original contract with MJ's Backhoe. Bird: That's right. Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: If we don't have anymore discussion, I would move that we approve change order number one to MJ's Backhoe for the City Hall project by adding $162,781.80 to their contract of 610,314 dollars. • Meridian City Council August 28, 2007 Page 13 of 49 Rountree: Second. • De Weerd: I have a motion and a second to approve the request from the finance department as indicated before you. Any discussion? Mr. Berg, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. D. Public Works Department /GIS 1. Discussion of Adoption of AutoCAD Standards for Plan Submittals: De Weerd: Thank you. Item 6-D is our Public Works Department and GIS. We will look to discussion of the adoption of the AutoCAD standards for plan submittals and -- Grady: Madam Mayor, Members of the Council, about a year ago we came to you with the first part of this program and we are -- I guess at this point in time we are ready to complete the program, so I'm going to turn it over to Shane and Robin and they can explain how we -- how we expect that to get done. De Weerd: Hi, Shane. Lim: Madam Mayor, Members of the Council, I have some handouts. I was also given some letters -- a letter from one of the engineering firms, so I will give you both of those. I brought Robin back, like the Mayor asked, so -- De Weerd: It's always nice to see both of you. Lim: So, as you know, we went through and we made an AutoCAD standard and I'm just going to go through this as we go. Basically, what it is is it states that when we get record drawings or preliminary plats or any digital CAD-type drawings that we get them in a format that we are prepared for and we can use throughout our system, we don't have to take the extra time to convert it to a system that we can use. That's the basis of what the AutoCAD standards is. The benefits of that is it keeps the work in the private sector first of all. We don't have to hire one -- actually, probably two people just to convert the drawing into something that we can use as we get it. Like I said, it keeps it standardized, so when people get a drawing, whoever it is in the city, they are all looking at the same thing and they are used to seeing it, it comes in on a regular basis in that format. And that ability reduces our time significantly that it takes us to process the drawing. We can manipulate it as we need to, we can pull it into the GIS that much more quickly in automated format. And also the engineers and the surveyors are the • Meridian City Council August 28, 2007 Page 14 of 49 lJ ones who made the data. If we don't have to modify their data it's more accurate on the ground for what we are using for all our modeling and purposes. And that lets us put it right into the GIS and that disperses it to everybody instantly. As soon as it's in the GIS, planning has it, development services has it, engineering has it, anybody who has access to that GIS data has that item and, then, they can look at the project, not just as a small subdivision or this commercial lot, but as the big picture throughout the city of how it affects everybody else. How we got here. I mean the main problem was, like I said, the transmittal. They are taking days to process and make them in there. Robin brought the standards to you guys, we implemented the draft process where we got drawings from the engineering firms. Based on that we did modify the process, so that if they have a standard that they have in their system that as long as we can get the data we need out of it, they can use their standard. We don't -- they don't need to change to our standard. We have added that flexibility into this, so that they can use what they are doing, we don't have to modify it. So, we modify their work flow as little as possible on that. The next step is we did -- is we went and we -- we went to the other municipalities and counties that also deal with these engineering firms and we talked to them to kind of collaborate and make sure that the standard that we do will work so that the engineering firms can work consistently throughout the valley. They don't have to do something for us and, then, something for Nampa and something for the city of Caldwell. So, we have kind of worked this out, so we think we have a good system that will work for everybody with the least amount of problems and workload pushed back on the engineering firm. So, we brought it to you, I have given you a copy of it at the back of the handout with the Powerpoint slides, so -- and, then, the next item -- the imagery kind of shows you our new work flow. It's now we get it from the planning, we put it in the GIS, and everybody gets it, so everybody's on the same page, they are all looking at the same data in the same way and they can all look at that. The next steps would be to use the standard enhance the inter-department communications from working our quality check processes on our drawing files and make sure that we are all getting the data and it's correct what everybody needs. The next step would be to work some of the city code into our automation process, so, you know, if we know that city code says we have to have ten foot separation between water and sewer, we can process the drawing and we can flag those areas where that's not the case. Maybe they have to cross the street or something and it gives the people in development services a heads up and there is lots of different ways that we could do that based on what they need. And, then, we can -- we can collect more information. Right now we are collecting just what we have to have to get by with sewer, water, and we -- there is so much more on those drawings that we could use, you know, streets, street lights, and all that stuff that we could use and, then, once in the GIS we can distribute those to more people within the city and outside the city as needed. That's really where we are at, so that's my presentation. Any questions? De Weerd: Council, any questions at this point? Bird: Madam Mayor, I do have. Meridian City Council August 28, 2007 Page 15 of 49 Lim: I know that there is a letter also that -- Bird: On the letter, I do have some concerns on that. Are these -- are you -- these are the as built drawings? Lim: These would be preliminary construction and as built. Bird: And as builts. And now we are -- we are getting where they don't have to -- it addresses in some places they don't have to bring it in in AutoCAD, they can use some other type and, then, other places it don't, so what is what? Lim: Are you talking about the -- this letter? Bird: Yeah. Lim: I only read it briefly. They -- one of the main complaints they have is that they are using Civil CD -- Civil 3D, which is another version of AutoCAD, it's an enhanced version, and we get Civil 3D versions of AutoCAD drawings right now and that's not -- that's not affected -- Bird: That's not a problem. Lim: -- our filter in any way. So, it's compatible with AutoCAD format, it's just an enhanced version to help them do their job better. What we did is we put this to the lowest common denominator, so we made our stuff work with the lowest common denominator of AutoCAD, which is plain Jane, nothing fancy, and, then, we bring it in and we have got Map in the office, we have Civil 3D in the office, and we have plain in the office. Robin hasn't had any trouble as far as versions of AutoCAD coming in. We have put it out in the oldest, plainest version and we bring in whatever you can give us. So, as far as AutoCAD compatibility, we haven't had any issues. Bird: Madam Mayor, follow up? De Weerd: Uh-huh. Bird: So, what we have got is compatible with what all the engineering firms are using? Lim: Yeah. We haven't run into any issues. Now, if they are using MicroStation or some -- something like that that's completely different, there may be issues. We haven't had any that I know of. And there is always workarounds with that. I mean there is -- the DXF format is an intercommunication format basically for AutoCAD type drawings and we could always work with those if we need to. I'm sure we can figure out something on that, so -- Meridian City Council August 28, 2007 Page 16 of 49 Bird: That's my concern is the fact that maybe everybody don't have compatible systems and I'm very very technology dumb, so I might ask stupid questions, but what -- and, you know, if a firm is using something that isn't compatible with us, I mean they are not going to go -- you know, if they are doing lots of drawings and stuff, they are not going to run out and just buy an AutoCAD or something to do that. Lim: No, they are not. AutoCAD is really -- it's kind of like -- Bird: I'm familiar with AutoCAD. Lim: -- it's -- it's the main one and, like I said, there is lots of different ways that we can bring -- we haven't -- have we had anybody do anything besides AutoCAD? So, we have yet to even run into that and that's even before the standard took place. Bird: Okay. Lim: So, I don't have any concerns with that and if -- I mean if one firm showed up in MicroStation, I'm sure that we could work something out. That's not -- as long as -- as long as we can pull the data out of it -- I mean we made it as flexible as we could have. As long as we can pull the data out of it and you give it to us the same every time, we are fine. Bird: Well, I think it's a great idea. I think it's something that we need to incorporate, but I want to make sure that we are compatible with everything that's out on the market. Lim: Yeah. And I mean, like I said, we will work through that. We haven't had any issues with AutoCAD as it is, so I don't see any reason, and if there is we can always figure something out. Bird: Thank you very much. Borton: Madam Mayor? De Weerd: Yes. Borton: Shane, it sounds like the -- and I understand where you're trying to get to, but it sounds like your -- your desire to be flexible sort of -- the exception swallows the rule. You're going to allow people to -- if they can't comply with the AutoCAD standard, if they can provide it in some other form and, then, you guys can pull that data out of it, doesn't that defeat the purpose? Lim: Well, if you go by the strict rule of an AutoCAD standard that a lot of the cities use, yes, it does defeat the purpose. But at the same time we have already built the Meridian City Council August 28, 2007 Page 17 of 49 • technology that allows this, so there is no reason for us to be that firm in what we are requiring. There is no reason for us to required the engineering firms to go just to our standard. I mean if we wanted to do that, that's -- and that's what most places that an AutoCAD standard get, they have a document that says this is how you do it and some of the -- I mean the city of Las Vegas, their AutoCAD standard is 400 pages, Medford, Oregon, there is like 718 pages. And it lines out every single thing that you have to do. We didn't want to go there. We just -- we just want to get the drawings so we can process it through our system. So, I mean we can go either way with that. But the technology is already there to be flexible, so that's the way we went. Plus, you know, feedback from the engineering firms that we work with. Grady: Madam Mayor, can I chime in here on that? Just to emphasize that point, we are still requiring a standard, but it's their standard. In other words, we are adapting to their standard. We are going to -- as long as their standard -- we are able to go in and extract the information out, we are going to continue to accept their standard and we have adapted to their standard. Now, there might be occasions where some information we require isn't in their standard, we will work with them to do that. Once we get their standard established, we expect the next set of drawings to come in according to their standards, so we only want to do that work once. What we were finding with the previous way we did business is every single drawing from these -- from certain engineering companies was a different standard, different layer set, adifferent -- who knows what all they threw in there and it would take John Boyd hours and hours to pick through this. Since we have adapted this technology most engineering firms have - - have tightened their standards and, you know, one could argue that's -- that's a good thing anyway, so -- I just -- just felt it was worth mentioning that, so -- De Weerd: And so, Len, the other departments in the valley are -- it sounds like moving this direction, if not already -- Grady: Very much so. De Weerd: -- gone there? Grady: Very much so. Shane has been real real active in gathering other support throughout the city and I think he's really taking the lead on getting this -- getting us there, so -- Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: My first comment is I think this is an exciting step into the 21st century, the ability to collect and pass information around among the various offices in electronic form I think is tremendous. The one question I would have -- and maybe it's not even a Meridian City Council August 28, 2007 Page 18 of 49 logical question. I understand that in all of our different departments, somebody in their office could pull this up and look at it. Does it help -- or do they even need the -- the building inspectors that would be out in the field -- I understand the process now, they have to review all the plans and, then, they go out someplace. Is there anything that will be hand held that they can refer to the specs on something they are inspecting or is that even a logical question? Lim: I'm going to let Len take that. Grady: Madam Mayor, I'll jump in on that one. We do put this now on our laptops and our field inspectors take it out real-time with them -- Zaremba: Cool. Grady: -- and they are updating that information daily. Another reason why we want to get this information in quickly, rather than the old way, which took days, so -- Zaremba: That is so cool. Great. Thank you. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Question for Shane or for Mr. Nary on what's been raised in the B&A Engineer letter concerning the liability associated with transferring those unique work files over. Is that a -- is that anon-issue? Haven't really addressed that, but I have heard other instances that type of product be -- Lim: I will go first without the attorney knowledge, but hundreds of cities do this. It's not a new thing. And they are giving us the data anyway. They are -- I mean we have got the water and we have got the sewer anyway. They are giving us the drawings either way: This is just so that we can -- we can adapt -- use it in our system. We are not pulling anything that we really aren't getting anyway. I mean we are already getting the disk with the drawings on it, we just want it in a format that we can use. Nary: Madam Mayor -- De Weerd: Mr. Nary. Nary: -- Members of the Council. I mean -- I guess if they are concerned about manipulating the data is a concern, but I mean I'd agree they are providing it anyway. I mean it's not really an issue of these are documents that aren't available again to be seen and reviewed by other people that review the file. So, I guess I'm not really that certain there is an issue there of liability or concern. • Meridian City Council August 28, 2007 Page 19 of 49 De Weerd: Further questions? Rountree: Madam Mayor, I have a question about the process, I guess, that went through to come up with the guidelines. It seems to me that -- and I don't know what you did, so that's why I'm asking the question. Certainly opportunity for folks to comment and participate in a work group to come to these guidelines, if you will -- I would rather refer to them as guidelines, as opposed to standards, given the industry and given the state of the technology and as quick as it changes, if we go this route -- and Ithink it's the way we all need to go ultimately, once we step into this arena we have made a commitment long term to stay consistent with the technology and stay in constant contact with the folks that are using the technology. So, it's a financial commitment on our part. I don't know what will replace AutoCAD, but some day something will. I don't know what will replace it, some day something will and it will catch fire and all of a sudden everybody will have to do it. So, it's a commitment that we, as well as the community that utilizes technology, is going to have to embrace and move forward with. Ithink some of the proprietary questions that come up about the information, they are issues in the industry, they are not just issues for Meridian. I don't know yet if the issue of electronic signature has yet been addressed completely as it relates to stamped plans for professional signature. I don't know where that is. Last time I was involved with that it was kind of a gray area, so I don't know what you did. I'd like to hear what you did with the community. I'd also suggest in my comment and question that it seems to me that if we go there, we ought to encourage, as is at the state level, an advisory group of consulting engineers and architects that utilize these technologies and the other cities that are utilizing GIS applications to meet and come together and work through our mutual issues and not make it necessarily a dictatorial process, but a process that everybody comes out a winner, because the information is what we want. We don't want to modify the plans, we don't want to do any of that sort of thing, we want the best information that the engineers and consultants are providing us to put on our database. Beyond that we will archive the plans for future use and be done with it. But, yeah, what happens to that information is an issue not just for us, but the whole world of information technology and it's something I think we need to address proactively with the community. Lim: And our plan was -- I mean to visit this at least yearly and go over what changes have come about, because there will be a new version of AutoCAD, there will be a new version of Civil 3D. Another city further up the valley is going to want an AutoCAD standard. So, yeah, our plan is to visit this -- my plan is to utilize the web page a lot to keep everybody updated on the changes that we make, any stuff we have coming up and it's a quick and easy reference that most everybody can get to and I met a little bit with the IT department about setting up a e-mail list, so that engineering firms could sign up and we could send updates out that way as well to meet that. As far as the AutoCAD standards, the main focus on the standard was done before I was here. don't know if you want to talk to Robin about how they came up -- I know that they Meridian City Council August 28, 2007 Page 20 of 49 • talked to several engineering firms to come up with that. Do you want to visit with Robin about that or -- De Weerd: Yeah. That would be a good idea. And also Isaw -- Shane, you mentioned that you brought it before the BCA. Lim: Yeah. We took it to business council -- that's -- the builders and developers have their own council group where they meet to discuss projects and that's where your letter that you received came from was one of the gentlemen that was at that meeting. So, we had -- actually, we had mixed reviews and we had one engineering firm who said he would never do work for the City of Meridian and we had one guy who said, yeah, we can work with that, so -- and, then, everybody else was kind of in the middle as far as that goes. De Weerd: And when did you go to the BCA, then? Lim: Two weeks ago, I believe. De Weerd: Yes. Rountree: Hearing that comment, what makes Meridian so different than Boise or Nampa or somebody else who has guidelines on standards for receipt of electronic information? Len: I think the difference is right now is that the other firms are not -- they don't have -- believe that they have a standard. A lot of them aren't -- either enforcing it, like I know the city of Boise, they don't have record drawings, they actually keep someone on staff who goes out after the work is done and they resurvey the work. So, they are doing it again after the development firm has done it. So, that's -- that's kind of why we get some of the opposition that we do, is nobody else in the valley right now that has a standard is really enforcing it. I have heard mixed reviews from whether ACHD is or whether ACHD isn't. I know that Nampa-Caldwell don't have one right now. And the city of Boise does not have one that they are enforcing. I didn't go further up the chain. I know that ITD has a standard. I don't know if they are enforcing it. Most of the people that we worked with don't do work with ITD. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'll tell you, I -- and I have a feeling that utilities are just as important as buildings. If you don't have a good set of as builts when you get done, you're trouble. And AutoCAD's been used since the inception of AutoCAD in the construction -- in the building of as builts. I'm absolutely amazed to hear that another municipality goes out Meridian City Council August 28, 2007 Page 21 of 49 and does all of it after it's in: Amazing. I guess -- I guess that let's the engineers off the hook, uh? Architects and engineers like that, so -- Lim: Just telling you what I know. Bird: Anyway, I would like to see us be fair, but I think we need to set a standard and have it done. We have had a -- we have had a gentleman, because we didn't do as builts in Old Town, spent about six years trying to remember where the lines were in Old Town. So, I'm for figuring out something, but in the same token, we have got to be fair to the public -- to the private companies. And I have never -- I have never heard anything that didn't intercede with AutoCAD. But, like I said, I'm not technology smart, so -- but I know in the building industry AutoCAD is the as-built there, so -- Lim: And that's the -- what we feel is -- it allows us to be flexible and at the same time still get everything that we need. Bird: We would be doing the city -- the future people that will replace guys when you retire an injustice if we don't have the right as builts when you start replacing this stuff. Period. Grady: Madam Mayor, can I chime in one more? I think the reason the other cities' standards failed is they imposed their own standards. Again, I'll remind you that we are going to accept the company's standards, we are going to be flexible and help adopt their standards. We are also going to take the technology we developed and give it to the other municipalities so they can do the same. So, I think we have a much much better chance of succeeding than going out and imposing our standard. Now, we have a standard if people want to use it, but, again, we will adapt as long as we can go in and grab that information out of their drawing, we will accept their standard, so -- and I know we have a couple of people out here that also want to talk, but I also promised Gene Smith I would let you know that he originally was concerned that we were forcing our standard down his throat and he wasn't very happy about that. I tried -- and apparently there is several people out there that got that misinformation and I tried to calm him down, I guess, is the best way of describing it, but -- he couldn't make it here tonight and he just wanted me to let you know he was concerned about that portion of it. Scott Stanfield, t spoke with him, and he was one of the biggest adversaries of this when we started. Once Robin worked with him, showed what we would do and how we could work with his firm, his comment today was he's in support of this. So, we just need a chance to work with them and I think we can make it happen, so -- De Weerd: Thanks, Len. It's a good segway into asking Robin to come up and maybe tell us the initial process. Jack: Hi, • Meridian City Council August 28, 2007 Page 22 of 49 De Weerd: Hi. Jack: So, you're interested in kind of how this process got started or -- Rountree: How did we get where we are. Jack: You know, originally, the drawings would come in and there would be like -- like Len had mentioned, there would be so many layers on -- some of the drawings would literally have 300 layers you'd have to pick through there just to pull out the water and the sewer and the hydrants and it was the little details that you needed off of them. And now Len has written some code and I write the filters that will actually pull off those pieces as long as they are delivered consistently the same on the same layer. Or using some other way of making each entity unique, so even if you have multiple lines on the same layer, you can query out an eight inch from a ten inch if it's a different color, if it's a different line type or style, and that's sort of how we developed that. And it's gone pretty good I think overall. One thing I would like to do before I step down is when I finish I would like David Bailey to come up from Bailey Engineers and you had started to talk about the legal implications of the AutoCAD drawings, I think he might like to talk a little bit about that from his perspective as an engineer. Do you have any other questions? I don't know if I helped with anything or -- Rountree: Well, Madam Mayor, yeah, that's interesting -- an interesting approach that we looked at what the industry was providing us and tried to take an approach to how to make that work for us, as opposed to engaging the community that was providing that and have them create a process that's comfortable for them that we could, then, utilize off the plans the information we needed for the GIS database and the various layers. So, I guess what I'm hearing is that there wasn't that coordinated and necessarily cooperative effort with the industry, we took it and saw what the industry was bringing us and manipulated it, as opposed to going out with them and telling them what it was we were doing and what it was we were trying to do. Jack: Initially we tried to meet with all the engineers. The first thing I did was to send out a letter to all of the engineering firms, as well as architects and developers with a letter and requested comments, you know, and if they come in a-mail and we sat down and we did have meetings with the ones that were interested in having meetings with us. Rountree: All right. That's good. Jack: Yeah. I have always tried to keep the door open, you know, and let them come in and talk about what they want to and Len, of course, has always been willing to meet with them when they would like to meet, so -- De Weerd: Does that answer your question? i Meridian City Council August 28, 2007 Page 23 of 49 • Rountree: Yeah. And I guess the last one I have to verify -- you have indicated that you have not run into any difficulties at this point in time with the techniques that -- and the code that you have written in how to deal with various submittals. So, in effect, you have tested the process fairly extensively to date? Jack: Yes. We have been running it for probably over a year now. Rountree: Okay. Jack: And we have got pretty much all of the engineering firms that deliver drawings to us -- we have a code written for their drawings. Rountree: Okay. De Weerd: Thank you. Anything further? Jack: Thank you. De Weerd: Dave, did you have comment? Bailey: Madam Mayor, Council members, I actually got involved with this with Robin about a year ago when they sent a letter out and talked about it and I have always been a proponent of what they are trying to accomplish, which is that excellent as builts, but I do think at this point you still ought to -- I think Councilman Rountree is right, we ought to call it a guideline and not standards and the idea is that -- and I think that -- while I think it's a good idea and I think they ought to move forward with this, that we ought to understand that what they are trying to get is data, not drawings, and there is a big difference in what we doing there. Where they are storing this data is actually in an as- read database. Well, great, let's ask engineers, give them to them in that format, which we can do. You know, we have taken their standards, we have written our own filters, they have written a bunch of filters, but that stuff is time sensitive. I mean as the software changes their filters are going to change, and we are going to keep redoing this. Where if we were delivering them data in a format they could use, it -- I think it would be a lot better. So, I think this still needs to evolve quite a bit, but I think you need to get something in place, so that they don't spend -- I talked to John Boyd, I heard how many hours he spent trying to dig through some of the drawings and I have done it myself to try to dig through and find stuff and it's not a good waste of the city's resources -- or not a good use of the city's resources to keep doing that. So, I'm in favor of that. But I do think that they need to go back and specify specifically what data they need and only get that data. I think as far as the liability issue goes, giving all of the data --giving an entire CAD drawing to them doesn't do the city any good and raises concerns with the engineers of the liability of what they are giving to them. I don't think anybody's objecting to that, you could get rid of that argument right away in saying I Meridian City Council August 28, 2007 Page 24 of 49 need specifically these things, manhole locations, water locations, those items. I think they are trying to do that, but I'm not sure it's clear to everybody that that's what they want, that they don't need the whole 30 gigabyte drawing or 30 megabyte drawing or whatever it comes to. He said on here that they want to distribute the info and I think a lot of engineers want to be able to see that we are giving you the information, we would like also to be able to view it also. So, I think that that hasn't been addressed at all and there is something that ought to be in this -- this policy that gives the engineers access to that information to use in future stuff as well in that electronic format or in some specific format that we could -- that we could use. And as far as builts, the -- this is way ahead of everybody else as far as what they are requiring of as builts. Every where else we do -- we do paper drawings for as builts, except for Boise city where we don't do them at all, they do them themselves. Bird: Madam Mayor? De Weerd: Thank you. Yes. Bird: That's just what I was going to ask David. By the way, can we get his name and -- for -- Bailey: I'm David Bailey with Bailey Engineering. Bird: David, I was going to ask, don't -- don't these contractors -- and maybe we got a contractor out here -- you have a hard set of plans and as they are putting in the sewer or water line are they not going along with the elevation -- or the typo -- or topo and all that as they are putting it and marking it on these hard set of copy -- plans? Bailey: That is not general practice for the contractors to do their own as builts or to take the data on it. Usually we have our surveyor check them specifically to get exact data or -- and pay the surveyor extra. Caldwell is having us do multiple sets of as built surveys in between. I think the last project we are doing out there it's probably going to cost more in surveying for as builts than half of the cost of doing the construction drawings. I mean it's just -- it gets out of control and crazy real quickly. Bird: Why can't they mark on their hard copy -- they have got to have -- they got to have all the information as they lay it, all the degrees and all that elevation -- or how deep and all that stuff. Bailey: They all say it's exactly where you said it was on the plans, come and prove me wrong. Bird: And you know better than that. Bailey: Well -- but I think the city does, too. You know, and not that they are lying -- Meridian City Council August 28, 2007 Page 25 of 49 Bird: No. No. Bailey: -- but they don't want to go -- they don't want to do that. I'm not trying to put down contractors in any way, shape, or form, except for the people that do the work generally don't inspect the work. I mean that's standard in the engineering industry. Bird: Well, no, you don't have to inspect it, but you have to -- you can draw it. Buildings have building inspectors, but the contractor draws the as builts on -- if anything is changed off the details or the plans,. you draw it in a red line ,and it stays with that permanent deal and, then, they -- when it comes back into the general contractor's office or the construction manager's office, they put it on electronics and take it off. Bailey: I certainly don't want to argue with you, but that's not the way it's done in -- Bird: And don't know anything about that, that's why I'm asking. Anyway -- De Weerd: Yeah. I think we have gone a direction that -- Bird: Yeah. We don't need to go. De Weerd: Any further questions from Council? Bailey: Thank you. De Weerd: Any last minute comments, Len or Shane? Robin? Crawford: Mayor and Councilmembers, my name is David Crawford, with B&A Engineers. Address 5505 West Franklin Road in Boise. I delivered the letter for -- on behalf of Joe Canning this evening, because he was unavailable, he is out of town in another City Council meeting tonight. He would like to have delivered this letter on his own and, honestly, I wish he would have. But, instead, I'm here. So, I guess the -- we have done a lot of talking tonight about data and how all that affects -- how that all runs through and I know one -- I want to let you know that this letter was never intended to say we didn't want to supply the data. Our office has supplied the CAD line drawings for this information in the past and have done so. The trouble is is that on implementation of any standard is -- they spoke tonight about processing the data took a couple days. It took us like two weeks to just to get an acceptance of the -- of the information we were providing. In the state of Idaho -- and as judged by -- well, my boss Joe Canning is an engineer in the state of Idaho, his sealed drawings are the record. His sealed drawings are the hard copy -- is the real thing. So, that's the premise for all that. The problem with getting data is is that it's always expanded. It's line work for water and sewer today and tomorrow it's the entire thing topographical surveys and -- so, the issues with liability keep going up and if you're relying on that data for any physical Meridian City Council August 28, 2007 Page 26 of 49 improvements, number one, it's kind of silly -- I mean we -- even though we have record drawings that we utilize when we create drawings, we still go out and resurvey the same stuff, just to design to, so we know exactly what we are working with, making sure we are on the same topographical data and et cetera and et cetera. So, now I said that I'm going to kind of move down the -- our little letter here and we appreciate the way Meridian has gone forward -- the staff has gone forward with processing with filters for this -- this information and that's -- that's great. I'm sure that what we have done here by adopting a standard is said that AutoCAD DWG formats are the standard and so that's what you're going to submit to the city with and that's what we want and I understand that, the AutoCAD is the standard for the -- for the country. However, we are hoping some day that there is another viable alternative. Our office still uses an alternative drafting program. However, it's -- it's just for some internal stuff with some dinosaurs in our office that like it better and so the more progressive people in our office use AutoCAD. But notwithstanding that, those options, when you say that they are DWG only are -- because it is a standard, we understand why, but it doesn't allow for any flexibility and so that DFX is the only industry standard that I'm aware of right now that all drafting programs can communicate with and so I guess I would like to talk a little bit -- it would have been nice -- this letter probably would have been a little shorter had the staff gone a little more -- had responded to Mr. Canning's earlier comments. The BCA Council meeting you did let me know after that happened that they were looking at it again. We didn't know that this meeting was happening until we looked at the -- until we were notified of it at that meeting. So, you know, there might have been a little bit of hard feelings, I guess, that the comments that he had a year ago had gone totally unanswered or ignored for -- up until just within the last 30 days. So, if the City of Meridian can go -- can accept Civil 3D data or drawings or line work or whatever you want to call it, that's great. We have -- we have issues with Civil 3D in dealing with the specific way it processes information, exploding line types, it's just a simple way of making an object into individual lines and exploding them and they disappear when we do them, so we don't know exactly how to keep those around. But we might get it figured out, so -- but the technology does change almost every year with AutoCAD. You never know how compatible they are going to be with themselves half the time it seems like for beta testers a lot of times. So, when we set standards we just need to be careful we don't set standards that are not allowing some sort of flexibility and I guess that's the biggest thing. So, a lot of our personal -- the draftsmen that I work with personally take a lot of pride in their work and some create really good drawings that you want to look at and other ones don't. It is considered an art form to a lot -- to a lot of draftsmen. I don't create as nice pretty drawings as another draftsman in our office. So, that has been an area of pride that we have been able to foster in our office and so adopting standards has never -- layering standards and stuff is always been a little bit of an area of contention. As a matter of fact, I think Anna called me the anti-standard anarchist at one time, so -- when she was at our office, but -- so there is a lot of pride that goes into that stuff. So, standards aren't necessarily well received all the time, but we are and have been willing to provide this information to -- so that the City of Meridian could use it for accurate locations. There is a lot of -- to go into a little bit of what was • Meridian City Council August 28, 2007 Page 27 of 49 said, saving money -- it definitely does save the city money and we don't want to cost the city money by not adopting a way to get the information in. However, the other side of that coin is that as the city grows and has -- has to deal with this information in that -- and as more information comes in, that that area of the city is going to grow. More staff is going to have to be hired to be dedicated to the -- that information and it's going to -- so the facilities may be in place to deal with it anyway. I guess I'll just leave it at that and if you have any questions I will stand for them. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Several times liabilities have been mentioned and pardon my ignorance, but what liabilities -- who is at risk for what? Crawford: Councilmember Zaremba, Mayor, I met with the Joe Canning and the intellectual property rights attorney. The question is is -- well, number one, you know, if we are not getting paid for it, is it covered for our E&O insurance. How much is the city relying on that information. If it's disseminated to others, it's found to be incorrect, there is a potential for civil lawsuits or whatever for work that could be done based on that drawing. That's why the important thing is currently in the state of Idaho the record information is the hard copy, the stamped copy that is -- that we have provided in the past to the city and other cities in the area. I think that's -- the liability -- it hasn't been tested and so we don't know what the liability is. The question that we -- or what we do know is is that if somebody can hold you liable for it they probably will. Zaremba: So, if I'm understanding, the risk is that a third party might rely on data that your company supplied, but the city massaged somehow and, then, come back to your company and sue you if it went wrong? Crawford: That potential does exist, though, that's not exactly -- we are not too worried about the city massaging our information. Zaremba: Okay. Crawford: Okay? Zaremba: Or converting it or whatever has to be done to put it in a certain form. Crawford: Correct. It's just if somebody's relying on it for something and it -- it messes up their project and they have got ten million dollars on the line and the city provided that basic information and you guys don't want to be responsible for it, so, then, it comes back, well, we got it from these guys who said it was correct, these are registered licensed engineers in the state of Idaho, there he is, so have at it, you know. Meridian City Council August 28, 2007 Page 28 of 49 So, there is a little bit of risk involved there. Again, it's to the extent that if the information is relied on. It's not -- there is no waiver here, there is no indemnification. We have provided this information in the past, because we knew it was valuable. We knew the city could use it. We wanted to provide that information, so we did so. But it was limited and based on my experience that -- those limitations tend to expand, especially over time. Zaremba: I understand. The current or the old system you're saying that if you have supplied the data in a hard copy drawing or something like that, then, there is a reduced risk of liability for your company. Crawford: Correct. Zaremba: Okay. Crawford: In drafting and in displaying that information, when you're drawing these lines they are not necessarily all 300 -- or whatever their dimension. They could be shorted or, you know, there is a number of things that go on to get the drawings to fit on the page. So, it's just -- though that's not typically the way it's done, it is drawn in one to one, but -- one foot equals one foot and, then, it's -- the magic of drafting, but -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As the contractor is putting this in who is responsible for making sure that it is put in as per plans? Is it the engineer that we hired or is it the city? Crawford: I believe in the City of Meridian that we -- the city provides the inspections. Bird: They provide an inspection to make sure that the pipe is put, in right. I don't know as we exactly -- Crawford: They provide inspections of the physically installed line. The surveyor is, then, responsible for providing record drawings which note any deviations from that. Bird: And they work -- the surveyor works for the engineering firm or -- Crawford: Typically it could be the same firm, it could be two different firms. It works on behalf of the developer or the person that contracted with the surveyor to do that. Bird: Thank you. • Meridian City Council August 28, 2007 Page 29 of 49 • Crawford: Again, that is provided and has been provided in hard copy and that is provided in every area in hard copy. Boise city has taken a little more pro-active approach and said, hey, we have got a GIS department anyway, we have all this old infrastructure to monitor, so let's go ahead and just have somebody go out there and do it. We know it's accurate, it's within our database, and it can be perpetuated over time. I don't think it's a lack of -- necessarily a lack of foresight on our part, it's just how they dealt with it. Our office has also been involved -- or at least Joe Canning as the city engineer for Garden City and that place has got some old lines that nobody knows what's going where or -- so, there is a lot of mapping involved in that. The city has taken it upon itself to -- because of the need for that information, to gather it. De Weerd: Anything further, Council? Bird: I have nothing further, Mayor. De Weerd: Ron? Anderson: Madam Mayor, Council, I just wanted to add I guess our support as one of those other city departments that uses these drawings, the public safety, police and fire, love to have drawings of the buildings that are in our communities, because when we respond there for emergency purposes, it's important to know where the gas shutoff and the electrical shutoff and where certain rooms are. When you respond to a retirement home if they tell you that they are in room 107, knowing where room 107 is is very important. So, last year we came to you guys and we asked in our budget for an enhancement for something called CAD Zone that allows us to take CAD drawings and import them into a program that we can use in a fire truck and that way we can have drawings of the buildings without having to go out and try to reproduce those drawings that have already been drawn by somebody. So, I guess that's an example of another use. that's happening within the city and that's why it's important to have acriteria -- whether we call them guidelines, standards, or whatever, but we were running into the exact same problems that Public Works was running into, when we first started getting these drawings there was multiple layers on there, we are not draftsmen by trade, we are firemen, and trying to figure out -- all we want is a simple layout of the building with those utilities shutoffs and those kind of things, but having to pick through 300 layers to try to find those things was next to impossible. So, as the fire department it's not just data, it's not just elevations and GIS locations, we also want drawings, something that we can use in the field. De Weerd: Thank you, Ron. Shane or Len, anything you want to add? Robin? Jack: Something -- one of the things that came to my attention as he was -- De Weerd: Robin, do you want to pull that down a little? Thanks. • Meridian City Council August 28, 2007 Page 30 of 49 • Jack: What's your name? David. One of the things that came to my attention as David was talking that we hadn't actually discussed or even mentioned was that this AutoCAD standard is not a replacement of the hard copy of the signed engineering plans that they are talking about that are drafted on paper. It's not a replacement of it. We are going to -- we save those, we scan them, they are going to be in the GIS as well and so you will be able to pull up from a subdivision, pick on it, and be able to look through those plans that have been drafted so carefully by the drafters and by the engineers where they have actually signed it. So, any of the data that we actually import, you know, it's not going to have any effect on the paper drawings. And that was something that I just noticed hadn't been brought up, so -- De Weerd: Thank you, Robin. Jack: Thanks. De Weerd: Len. Grady: So, Madam Mayor, Members of the Council, what we are looking for tonight is just your -- I guess guidance to direct us to go ahead and work with the legal department to get a resolution. drafted up as quickly as possible and get this enacted, so -- De Weerd: Ma'am, did you have comment? If you will, please, state your name and address for the record. Holleran: Briefly. I'm Diane Holleran with HGR Engineering, 412 East Park Center Boulevard, Boise. De Weerd: Thank you. Holleran: I'd like to state my support for this. I'm a GIS professional that's been in consulting engineering firms for the last eight years. Before that I was GIS coordinator with Ada County Highway District for nine years working in the design construction section under Steve Sticklemeyer for any of those that may remember him and while this is fairly new it's a very old concept. We were getting digital CAD submittals back when I was at ACHD. As an engineering firm we deliver digital data all the time, in both CAD form and in GIS format. We work hand in glove with our CAD folks internally and almost all the projects that I'm aware of that we do for local agencies we follow CAD standards and support those. As an engineering firm it actually does save us money if we have people using the same set. While it's an art form, at the same time if we want to have people work on the same drawings at the same time and share work back and forth, it's much much easier if everybody is working off the same set of -- set of guidelines and standards to work with. So, I support this wholeheartedly. It's a good step for you guys getting information into your systems quickly and easily. • Meridian City Council August 28, 2007 Page 31 of 49 De Weerd: Thank you. Bird: Thank you. ~J De Weerd: Any other comment? Does our sole contractor have any comment? Just thought I would ask. Shane? Lim: I just have one -- I just want to make one final clarification. This is -- this is just a standard for how the drawings are submitted. Len and those guys already have a set of city code that tells the information that we need for a project. This isn't what's on the drawing, this is just how we get the drawing. That's a whole other ball of wax that the people who actually need the data use. This is just how we get it for what's on there. De Weerd: Okay. Rountree: Madam Mayor, I guess the comment I'll make is related to what I heard and it seems to me that the rub, if there is a rub, is how the information will ultimately be used and I can agree that if it does go out in the public domain, which it would if it's on our system it's public record, those records need to be identified that these do not represent -- and I don't know what the words are, but necessarily factual or precise information, it's the best information we have in terms a location and/or what the feature might be. But, in fact, if it identifies a water line and it says see plan sheet thus and such or it's keyed to the hard drawing copies and they go to that to get their information of what the depths might be, again, unless it's an as built and been signed off by somebody, anybody who might ultimately use those records need to understand and I think typically they do understand, they need to go out and make sure that it's verifiable. But maybe that's something we incorporate on our system when -- when there is somebody outside of the City of Meridian who simply wants to do how many fire hydrants are there in the city and you pull up that layer and you count them -- or it counts them for you and tells you, as opposed to what are the coordinates in what degree of precision are those coordinates for the location of a sewer trunk line in my backyard. And if I'm asking as a citizen, I get a message along with that information if, in fact, I can access that information or hack into it, that, hey, this is not official information and does not necessarily represent the situation as it might be in the field, in actuality. To me it's inventory. It's just general information. And like Ron said, you could probably give him a -- you wouldn't even have to give him a drawing of the building as laid out by the architect, if it was a general shape of the building and showed where the rooms were and generally what elevations or what portions of the building the fire suppression equipment is, that would be all he needs, so he wouldn't need a measured drawing. But I think that's more I hear the fear is that somebody is going to take that information and assume that information is spot on and do something in terms of an investment or an action that might result in a consequence to me. That's Meridian City Council August 28, 2007 Page 32 of 49 • something that I'm recommending you go forward, but you work out with the legal department on how -- how we get around that issue. Grady: Madam Mayor, Members of the Council, I agree and we will work with the legal department and get some disclaimers. It will protect us probably more than the engineer who developed the drawings anyway. So, I think that's a good idea. Rountree: I would suggest you also work with the engineering community. Grady: I think they normally have some disclaimers on their maps which we could probably use, so -- okay. De Weerd: I think staff has some direction and we would anticipate those key issues may be discussed when you bring back the resolution and what has changed, if anything, and how you're addressing it. Grady: Sounds good. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Len, can we send out -- I'm looking at the draft that you proposed. Can we send out the draft to all the area engineers you make reference to using this format or approve -pre-approved format that has to come to the GIS department to let us check it, to invite them to do that in advance of any particular application, you know, give them some period of time saying we are going to forward or probably going to go forward with this process, please, submit your drawings format, drawing standards that you utilize, give them a chance to get it checked by you guys before the -- so you don't get caught cold. You put September 1 in the draft. Clearly you don't want it in effect September 1 - -well, you do, but -- Grady: Well, we were hopeful we had enough public hearings, but we can do more. mean enough -- sorry. Enough input. Like Robin said, we did initially -- we have worked with the engineers over the last year, we went to BCA, and now we have had this meeting, but what we can do is -- like you said, we will go ahead and send this out mass a-mail and for, you know, more input, so we better give ourselves about a month or so. Borton: Madam Mayor? And I'm not necessarily talking about having anyone rewrite it, but you merely -- this is the way we are going to go forward, you're inviting them the opportunity to get that pre-approval done now. Grady: Okay. Meridian City Council August 28, 2007 Page 33 of 49 Borton: Of their drawing standard. Grady: Oh, I see what you're saying. Oh. That's fine. Borton: Because once they have got that pre-approval, then, they are good to go. Grady: Yes. Lim: And we have had some firms that are just saying use the drawing that you have right now. De Weerd: Anything further? Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: Just along the lines of that, I'm sure you would think of it, but in such a letter I would include a please respond by, so that somebody doesn't come in a year and a half from now and say, well, you asked, here it is. Lim: Good point. Zaremba: Just a thought. De Weerd: Thank you, Shane. We appreciate your tenacity on this. Just a few more steps. 2. Reimbursement Agreement for Portion of Sewer to the West of Re-aligned Overland Road: 3. Discussion of Re-alignment of Overland Road and Ten Mile Road and Sewer Availability: De Weerd: Item No. 2. Len. Grady: Madam Mayor, Members of the Council, this one I think will be a little bit quicker. De Weerd: A little bit quicker? Grady: Could be. Meridian City Council August 28, 2007 Page 34 of 49 De Weerd: That will be nice. Grady: There is not much to report. I had contact with Mr. Jewett last week with regard to this issue and he suggested that he wanted to work the reimbursement agreement into the Bitter Creek agreement. I expressed some concerns that that might slow this -- this agreement -- Bitter Creek would slow this agreement down and I haven't heard from him since. So, I -- that's about the only update I can give you on that. De Weerd: Those are two separate projects, so -- Grady: I agree. I was just trying to fulfill my commitment to try to work with him. That seemed to be the way he wanted to proceed forward and I recommended against it, but I said I agreed to work if that's -- if that's what he wanted to do. De Weerd: Council? Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: I have made it well known that things make me nervous when they are somewhere around our potential Ten Mile interchange and -- and that's why I get excited about things. But just in general, wouldn't reimbursement agreements just be a boilerplate, every one of them pretty much the same, the only change would be it's going to be over here or so deep or -- I'm not understanding -- do we need to start from scratch on every reimbursement agreement? Grady: Well, in fact, on this agreement we did have it signed at one time and Ibelieve - - Ibelieve Mr. Jewett's not -- he had one signed and, then, we made some slight changes and we have deviated and, like I say, the last -- the last I heard was he also wanted to negotiate Bitter Creek at the same time as this one and put them both together. But to answer your question, we used to have a very complicated way of paying these agreements back and it was spread over up to ten years. We have really clipped that down to just -- in this particular case a few payments -- three payments over two years. So, we have really really tightened on, you know, getting that money back to the contractors quicker -- contractors and developers. And I think what Mr. Jewett wants is a hundred percent up front and we just -- we just don't typically do that on a case like this. So, I'm -- I think the reluctance on my part is that I don't want to create a precedent that -- that we do it here -- I mean we have already gone from ten years down to two years repayment for this and I guess I'm reluctant to go cash on the barrel head when they are complete. So, I think that's where we are at. Does that make sense? De Weerd: And, Councilman Zaremba, I also reiterated, you know, that that has been our typical practice and certainly we have escalated the pay back. Mr. Jewett is here, C~ Meridian City Council August 28, 2007 Page 35 of 49 so if you and Mr. Jewett would like to go in the back, I can certainly delay this to the end of the agenda and we will just ask you what you're going to do. Okay? Borton: Second. Rountree: No gloves necessary. De Weerd: I guess we will also set D-2 and 3 to right before our Executive Session. So, Mr. Jewett, if you would like to talk with staff for a few minutes and see what you can do, we will just get back to this item. Thanks. Grady: I will excuse myself. E. Fire Department 1. Memorandum of Understanding for Wildland Firefighting: De Weerd: Item 6-E is our fire department and we have the chief here to address that. Anderson: Madam Mayor and Council, as you are most likely aware, Idaho is pretty much under besiege by fire right now, wildland fire, with several major fire complexes burning in Idaho. When that happens in Idaho, typically when the fire is burning in areas that there are no structures and there are no inhabitants, it's not a big deal, they'll a lot of times let the fire burn itself out to reach its natural boundaries or they'll decide to attack that fire and that's done through aerial attacks and smoke jumpers and digging fire line and dozers and all that kind of stuff. But when those wild fires move closer to cities, like in Yellow Pine and Warren and Sesatch and the most latest one that you're hearing about is up by Ketchum and Sun Valley area, then, what happens is through the Idaho Department of Lands they work to hire and contract with municipal fire departments for what they call structural protection and there is quite a bit of difference in the training and the equipment that our personnel have versus what a wildland firefighting has. We have bunker gear that's thick and bulky and allows us to go in very heated atmospheres. We wear air packs. Our fire trucks deliver much larger volumes of water than what a typical wildland fire truck does. So, whenever the fire gets close to structures they start calling around and looking for structural protection and they have been doing that and so far I have been very reluctant to send a fire engine from Meridian and the reason I have been reluctant is because the reimbursement mechanism from the federal government on these wildland fires does not match what we currently have in our labor agreement. Our labor agreement says if we send them we would pay them for overtime from the time they leave here until the time they get back. The Forest Service only allows reimbursement for 12 hour shifts and so what you have before you tonight is an MOU that, basically, we would sign in effect with our labor union that would allow how them or would provide for whatever reimbursement we Meridian City Council August 28, 2007 Page 36 of 49 receive from the federal government on those wildland fires is what they would be willing to work for. So, if we get 12 hours of reimbursement, they would get their current salaries, but it would only be for the 24 hour work periods. The other part of that is the federal government does not pay for fill back personnel. If we send personnel and they are gone on a forest fire and unable to work their next shift, then, that leaves me in a position of having to bring somebody in and pay them time and a half and -- to fill that 24 hour shift. So, the net effect is the City of Meridian could be paying two 24 hour a day overtime slots and only get reimbursed for one. So, under this agreement under this MOU, what I'm trying to do is attempt to get our labor union to agree to work for the reimbursement that is available from the federal government and, then, also they would be willing to wait for their reimbursement until the city got reimbursed, because many times it may be several months after that fire is put out before you actually get the reimbursement from the federal government on that. So, this would allow us to assist some of the smaller communities by providing structural protection and, again, that's only if we have got reserve apparatus and personnel available and it would also allow some of our personnel to go out and earn some overtime, but they would have to be willing to work for what the federal government reimburses us. And the premise is is that Idon't -- I don't want us -- if we go to provide structural protection on a wildland- urban interface fire, is I don't want the citizens of Meridian to end up footing that bill. It should be they pay their own way and we are reimbursed for that. So, that's the premise behind this MOU and I'm asking for your permission tonight to allow the Mayor to sign this. The union will be taking this issue up at their meeting next Wednesday and they will decide whether their organization wants to sign this or not. So, this is -- this approval would be subject to their signing of this -- this agreement also. If they -- if they don't sign it next week, then, it's mute and we'd just let it drop. Bird: Madam Mayor? De Weerd: Yes, Mr. -Bird. Bird: I have no problem passing on it and I think it's a good deal, but I -- if I was to make the motion I would certainly -- the Mayor will not sign, nor the Clerk attest until the union have signed. We do this with all development agreements and everything and don't know that we would change it. I do -- I do agree with the MOU, I just feel that they need to sign it first and, then, we can sign it. De Weerd: Thank you, Mr. Bird. Mr. Rountree. Rountree: Madam Mayor, the same comment about the MOU. But it -- the third whereas I don't know what the status is of the agreement that we might have with these other entities as it relates to our equipment and to me there is a cost to the city taxpayers for that equipment in terms of mileage and repairs and God forbid something happens to our firefighters and we lose not only firefighters, but equipment. Do we have in place or does our current agreement to do this have in place that we have Meridian City Council August 28, 2007 Page 37 of 49 compensation not only for the loss of equipment, but for the potential loss of life, similar to a situation that happened not too far south of here not too many years ago. Anderson: Yes, Councilman Rountree. That's a good question. The agreement that we have signed and we currently have signed that, we have signed it every year for the last several years. I know the Mayor's signed it before and I'm not sure which -- all of the rest of the Council have signed it, but it includes a rental agreement for the fire trunks, so there is a -- a set fee for that type of apparatus and we will receive a daily fee, plus we receive mileage to and from the fire. They pay all the expenses when you're on the fire, any damage to your fire truck, if you have cut a tire or damage it, that's paid for by them. So, those things are addressed in that contract. Rountree: Thanks for reminding me of that, Ron. I didn't remember that, but I'm glad we do that. Anderson: Yeah. We do that. De Weerd: Anything further? Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: I absolutely agree with asking the union if they will accept being paid what we get paid and not more. Let me test my understanding, though, of the other piece of it, that -- are we asking that the individual firefighters, by agreeing to go out of town, are delaying their own pay for possibly months or are we saying they would -- if they showed up for their shift in town they would be paid a certain amount. Are we still saying we are going to pay that, it's just the overtime that we are not going to put in until we get reimbursed or might somebody miss their paycheck for a couple of months? Anderson: No, they would not miss their paycheck. Under this agreement what we would do is we would rotate those crews out under the -- I think it's the second -- second bullet point there. We are saying that they will be cycled throughout the duration. So, we would take firefighters that are on their four days off and we would send them to the fire, they would work for three days, we would bring them come back, they would come back for their next shift, we would send the next crew that's going on their three days, they would get all their normal shifts, they would not be shorted their normal paycheck, this would just be the overtime pay related to that wildland fire. Zaremba: Thank you. That works. Bird: Madam Mayor? Meridian City Council August 28, 2007 Page 38 of 49 De Weerd: Mr. Bird. Bird: If we don't have any further discussion, I would move that we approve this MOU for wildland fighting with Local 2311 and for the Mayor to sign and the Clerk to attest after the signature of the union officers. Zaremba: Second. De Weerd: I have a motion and a second approving the memorandum -- the MOU in front of you with the statement as noted by Councilman Bird. Any further discussion? Mr. Berg. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. F. Legal Department 1. Patio Lease for Generations Plaza: De Weerd: Thank you. Item 6-F to Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. This is a pretty simple item. I was looking for your direction. I had a meeting today with the Meridian Development Corporation administrator and he had been in discussions with the building owner that's the -- owns the building that's adjacent to Generations Plaza, they used to house the 43 Degrees restaurant. They are looking at a new tenant and one of the -- one of the considerations for that rental space or lease space for that restaurant is the patio. The patio is on the city's park, there is a current lease agreement with Mr. Benoit, the owner of the building. It needs to be updated. There were some -- there was lease payments that were negotiated that expired in 2005. They did continue on at the current rate. We just need to finalize that lease arrangement, so I needed your approval to enter into that negotiation and bring that back to you. He did indicate to me that they would probably be asking for some other things in the future, but would be bringing that both to the planning department and to you before any changes to the actual agreement. The tenant was going to be seeking potentially enclosing the patio for a portion of the year during the winter months, so that it still could be usable, because under the prior tenants they didn't use it at all during the wintertime. They are also looking at potentially expanding the patio the remaining length of the building. There is -- I didn't go look today, but I guess there is a door that opens into the grass that's, essentially, north of the current patio. So, they would like to extend the patio out a little further and make it a little more usable space. Obviously, they would need your permission for that. They did ask that in this negotiation there is a current provision in the lease that prohibits the use of live music out on the patio, even though it's probably been done off and on with the Meridian City Council August 28, 2007 Page 39 of 49 • prior tenants and so we did want to negotiate a reasonable language in there about the use of that -- that space for live music. But all I needed tonight was your approval or direction to go ahead and enter into that negotiation, so that we could bring that back to you, hopefully, within the next couple of weeks. The tenant was really excited to move forward, hopefully within a month to a month and a half of being able to open. So, I think that's it, unless you have any questions. De Weerd: Council, any questions? Bird: Go for it. Zaremba: Madam Mayor? It sounds like a good idea, but somewhere in there I would be curious to find out whether the police department has been happy with how it's been in the past and are they on board with continuing. Nary: It looks like Lieutenant Stowe already has -- De Weerd: Lieutenant. Zaremba: I would not necessarily put you on the spot this minute, but Ijust --that would be input -- De Weerd: Sure we would. Zaremba: Sure. Go ahead. Stowe: Thank you, Councilman Zaremba. Madam Mayor. We have had no incidents of -- or reports of problems with that particular piece of property or that patio in general. As it stands right now, I wouldn't like to make a definitive statement, because I have not reviewed it and I don't know that it has been reviewed. I could probably be safe in saying that right off the top of my head I don't think we would have any objections, but we'd want to take a closer look. Zaremba: Thank you. And maybe one more piece of input might be the parks department. If this is actually a part of one of our parks, do we clean it up or who cleans it? De Weerd: They do. Rountree: Part of the lease agreement. De Weerd: It's part of the lease agreement. Zaremba: As long as that's in there. • • Meridian City Council August 28, 2007 Page 40 of 49 Bird: They are very goodly lessees. De Weerd: So, what kind of action do you need tonight? Nary: Madam Mayor, Members of the Council, I mean I guess I'm hearing consensus. So, I think all we were asking was that with your consent to go forward and negotiate some terms. I will involve Mr. Siddoway with the parks department and Lieutenant Stowe. There is no alley there, Lieutenant Stowe, so I figure you probably wouldn't be as concerned with it. But we will make sure they have some opportunity to have some input as to how the terms of the lease are before we bring it back to you. Like I said, I'm hoping we could have something resolved within a couple of weeks. De Weerd: And it's visible from a lot of different angles, so -- Bird: I like the idea of enclosing it for winter. Item 7: Items Moved from Consent Agenda: De Weerd: There were no items moved from the Consent Agenda. Item 8: Public Hearing: AP 07-006 Request for an Appeal to City Council of the Planning Director's decision to deny the Certificate of Zoning Compliance request based on UDC Table 11-2B-3, which requires a rear building setback in the L-O zone of 20 feet; the Applicant believes a 10-foot rear building setback was previously approved for this site for Moonlis~ht Industries by Moonlight Industries - 5212 North Stokesberry Subdivision No. 2: Item 9: Public Hearing: AP 07-007 Request for an Appeal of the Planning Director's decision to deny the Certification of Zoning Compliance request for Lot 10, Block 1 based on UDC Table 11-2B-3, which requires a rear building setback in the L-O zone of 20 feet; the Applicant believes a 10- foot rear building setback was previously approved for this site. Further the applicant is requesting that Lots 11 & 13 also be allowed to develop with a 10-foot rear building setback for Stokesberry Subdivision No. 2 Lots 10, 11 & 13, Block 1 by JUB Engineers -northwest corner of Eagle Road and River Valley Street: De Weerd: Item 8 has been requested to be withdrawn. We would need a formal motion accepting that. Bird: Madam Mayor? • Meridian City Council August 28, 2007 Page 41 of 49 De Weerd: Yes, Mr. Bird. Bird: Madam Mayor? De Weerd: Yes. • Bird: I move we withdraw AP 07-006. And can I do nine at the same time? Rountree: Yes. De Weerd: Sure. Bird: And AP 07-007. Rountree: Second. Zaremba: Second. De Weerd: I have a motion and a second to accept the withdrawal request on Items 8 and 9. Is there any discussion? Hearing none, Mr. Berg. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Item 10: Ordinance No. 07-1334 AZ 06-061 Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Baraya Subdivision by RMR Consulting, Inc - 3935 West Franklin Road and 280 South Black Cat Road: De Weerd: Item 10 is Ordinance No. 07-1334. Mr. Berg, will you, please, read this ordinance by title only. Berg: Thank you, Madam Mayor, Members of the Council. Ordinance 07-1334, an ordinance for annexation of a parcel of land being the northeast quarter of the northwest quarter of the northeast quarter of Section 15, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and a portion of the west one half of the northwest one quarter of said Section 15 as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to R-8, R-15 and R-40 in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax • Meridian City Council August 28, 2007 Page 42 of 49 Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading of the rules and providing an effective date. De Weerd: Thank you. You have heard the reading of this ordinance. Is there anyone who would like to hear it read in its entirety? Seeing none -- Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I move we approve Ordinance 07-1334 with suspension of rules. Rountree: Second. De Weerd: have a motion and a second to approve Item 10. If there is no discussion, Mr. Berg, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Item 6: Department Reports: 1. Reimbursement Agreement for Portion of Sewer to the West of Re-aligned Overland Road: 2. Discussion of Re-alignment of Overland Road and Ten Mile Road and Sewer Availability: Nary: Madam Mayor? De Weerd: Yes, Mr. Nary. Nary: I did speak with Mr. Grady and ask him if he wanted us to do the last item, Item 11, but he said that he thought they would be done shortly, so he didn't --didn't need us to do it that way, if you wanted to take a short recess before that, he thought they would be done in a couple of minutes, which was about a minute ago. De Weerd: Well, we will give him five. I will reconvene at five to 9:00. (Recess.) De Weerd: Council, I will go ahead and reconvene this meeting and turn it back over to Len to consider 6-D-2. Meridian City Council August 28, 2007 Page 43 of 49 Grady: Madam Mayor, Members of the Council, I think at this point in time Public Works will relax its requirement for a staggered payment back on this project. I think we will go ahead and recommend payment of his reimbursement portion right up front in order to maintain this project and keep it on schedule, so that we can continue that. I think it's obvious from Council's comments that we need to keep that on schedule. The only thing I would say is that I think somehow this reimbursement that we did concede this, that the Overland Road actually needs to get built and that somehow there is teeth, because we are conceding that issue that normally we wouldn't. What I would be reluctant to do is concede that issue and, then, it gets delayed for, other issues and that wouldn't be what I would be recommending. Does that make sense? Bird: Uh-huh. Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: Maybe you know as much as -- or one of you guys do. Is the alignment, the new alignment for Overland Road been absolutely decided, so that it can be done? De Weerd: It was approved by Ada County Highway District last week. Bird: It was approved. De Weerd: And, you know, Council, again, you know, Len has tried to work it so the priority of that project was reiterated in our consideration, but, you know, it's -- it's also been somewhat awkward for staff feeling that if they didn't concede to certain practices we haven't normally done -- I won't go so far as saying our road project and desire to see this realignment is held hostage, but, you know, it has made it very difficult for staff and this is not something that is comfortable negotiating at a Council meeting. So, it's certainly -- this agreement and the unusual request and a change of terms, because of the importance of this road project, is unusual and maybe that's what you make the difference in, but certainly this is up to you. Len has conceded to making an exception and certainly it's not an exception we want to make in the future. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: As at least one of those that has been pushing this area in general and this project in particular, I absolutely agree that I don't intend to signal to Len or anyone else that this should establish a precedent or that this should be used as an example for any other location. I have often recently expressed the concern that the Ten Mile interchange is not a done deal yet, there are state legislators and ITD people that would like to see that money spent somewhere else or not spent at all and the thing that • Meridian City Council August 28, 2007 Page 44 of 49 scares me is -- is from Meridian and ACHD or anybody else involved to show any hesitancy about getting everything done we can and if I applied unfair pressure I apologize for that, it won't happen again, but I say again that this is not to establish a precedent and since we just had our budget talks I don't know if this is relevant or not, but how much money are we talking about accelerating? Grady: I believe about 240,000 dollars. Zaremba: That would be paid immediately instead of over two or three years? Grady: That's correct. Zaremba: Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think this thing right here answers Councilman Zaremba's boilerplate. None of these are boiler -- you can't boilerplate these agreements, they all got a little different tune to each one of them, so it's something that we made -- we need to make sure and we need to make sure that everybody knows this isn't -- we aren't setting a precedence on doing this and I agree with what the Mayor said wholeheartedly, but we do -- by the same token, we don't want -- we don't want to give any belief that we are dragging our feet out there at Ten Mile, in my opinion. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To take somewhat of a different tact -- and it's ultimately Council's decision and I, for one, respect -- and maybe all of us do I'm sure, but my comments are directed to Len's position on what has been our practice in payment over time and I'm comfortable sticking with that, even on this one. And what would make me comfortable to change my position towards a one time payment as incurred as opposed over time, is to get some true assurances about the construction schedule of this and I would probably turn it to the applicant to provide you, to provide to us a specific plan as to how you would alleviate my concern that this thing will never get built. So, were I to receive those types of assurances with specific details, I'd feel much more comfortable in advancing the payment as an exception to the regular routine, but until I see something, I don't know if I'm comfortable doing that. Grady: I agree wholeheartedly. That certainly was my concern, too. I think the two need to go hand in hand, so -- • Meridian City Council August 28, 2007 Page 45 of 49 Borton: And Madam Mayor? De Weerd: Yes. Borton: And that's probably the intent of the applicant anyway is to assure this thing gets built in a timely fashion. And I'm not asking him to come forward and answer it today, but that's something that I would look for to provide to you, you guys have the discussion to let Council feel comfortable that this thing's -- if it's going to get paid on the fast track, it's going to get built on the fast track. Grady: Madam Mayor, Members of the Council, I certainly didn't get a -- an absolute feeling that even -- even with -- sorry, that this would still move on an accelerated schedule as far getting built and that's why I think if something gets delayed on this, the building or the realignment of this project, that we have already conceded the payment of the 240,000 dollars. You know, I think the two need to be contingent on each other, so -- so, somehow we are going to need reassurance that it actually does get built according to, you know, a fairly tight time frame and, then, I'm like you, I agree that it possibly makes sense to go ahead and accelerate the payment. Zaremba: Madam Mayor? De Weerd: Uh-huh. Zaremba: I agree that what Councilman Borton and Len are suggesting is a fair trade for making an exception to the policy and that is the reason for making the exception to the policy. I have no problem with insisting that there be evidence that it's going to get finished on a specific time frame. I think that's a logical part of -- of the trade. Jewett: Madam Mayor, Council, Jim Jewett, 1560 Carol Street, for the record. De Weerd: Thank you. Jewett: I think since -- since this whole concept of Overland realignment coming out of the charrette, I have been 139 percent supportive of it and I think that my commitments to ACHD and the city has always evidenced that. The process that's going through now is ACHD approved it last Wednesday as the realignment, now we will enter into the -- basically the impact fee agreement with them, which allows. us to go forward with construction. It was our -- it's our intention and our hope that we have at least a bridge and all the crossings across the Ridenbaugh during this winter, because that's the only time we can work on those canals. Sewer and water is the first part of that and, obviously, I don't want to see you spend your money, nor my own building a sewer and water line that serves only one purpose and that is to realign that road. That's what it's being built for. So, the assurances and the assurance to the Council will be that Meridian City Council August 28, 2007 Page 46 of 49 document with ACHD. So, I would ask your help and encouragement at ACHD in hurrying that along, because they don't seem to always want to work as fast as I do. De Weerd: Or us either. Jewett: But it's still our intention to push through the bridge. We have an engineer that's working on the bridge design with our contractor, the sewer and -- the sewer is done. The water is near done to come to the city for that to go through that canal. Actually, water goes out of the canal this weekend and we are hoping to get canal company approval next week at their board meeting to go ahead and fill the canal in and start leveling the ground necessary. I have no objections to this agreement being tied to the ACHD agreement, because that's going to the catalyst that's going to allow this to happen. You know, Council needs to understand that we are proposing to build the sewer and water before it's needed, but that's the only -- it's just the logical course of action to get this thing going and keep on step, to try have construction of the actual road by this time next year. De Weerd: So, Bill, can the contract be firmed up and those details implemented, bring it back next week for Council to authorize? Nary: Madam Mayor, Members of the Council, I guess I'm not a hundred percent certain we could have it by next week if we are trying to tie it to an agreement that hasn't been done yet. I mean we probably want that agreement and Iguess I -- we will call ACHD and talk to their legal staff, work with Mr. Grady, who is working with Mr. Jewett and we will work with Mr. Jewett's counsel and -- I mean I still think we can get this agreement done within the next couple weeks, but if we don't have anything from ACRD to tie it to, we don't really have a way to hook those two together yet, but we will certainly do it as quickly as we can and certainly we will speak with ACHD's counsel and think it's in their interest to do it as reasonably quickly as they can as well. So, this is -- the window is short to get these done, so I think everybody has the same incentive. De Weerd: At least draft the language that everyone feels comfortable with -- Nary: Yes. De Weerd: -- and when you have that agreement it can be entered in as an attachment. Bird: Madam Mayor? De Weerd: Yes. Bird: Let me ask another question. That agreement with Nampa-Meridian should also be tied in with this contract with us. Are you sure you have got that from Nampa- Meridian? Is it a guaranteed -- ~, J Meridian City Council August 28, 2007 Page 47 of 49 Jewett: Well, we had the agreement for last spring, but, then, they decided that there wasn't sufficient time to get through since the water came in and they simply said do it in the fall. Bird: Okay. Jewett: So, they are waiting for some documents for us to be able to prepare the final document for signature. Bird: But you have to go back before their board. Jewett: Board. Bird: Okay. Jewett: We have to do some lining of the ditch as well. And I think what they are looking for -- they are looking for the city support of that, so to make sure that the city is on board with everything we are doing, because that license agreement, the cross agreement does get assigned to the city upon completion of the sewer and water. Bird: I was going to say -- because it is our -- it is our sewer line and water line that's going under there, so we need to be involved with that, too. Jewett: And Mayor and Council, I'd like to also -- you know, it's not comfortable to be in a disagreement with any staff member and a lot of this is predicated based on what the market conditions are doing to us from when we initially got approval from our bank to do this project in the spring, they requested that we appraise the property in July and provide them final budgeting. Well, the reappraised value, it dropped about 13 million dollars. So, that resulted in about a million dollars less in funding and we had to cut some things. We could have budgeted a two year program at that point and I told staff that with the banks I'm still at their mercy, because they are the ones that fund us and I know none of us control what happens in the market, I wish I could, but I can't and we just continue to strive to do the best we can with the conditions we have and I appreciate the effort of staff to try to work this out. I do understand their concern of not wanting to set a precedent, but I think there is also a very positive precedent being set here, so -- De Weerd: Well, if you can work together to get the language where everyone feels comfortable and bring that back -- Nary: We can do that. De Weerd: -- we will get it on the agenda. ! • Meridian City Council August 28, 2007 Page 48 of 49 Jewett: Thank you. De Weerd: Thank you. Item 11: Executive Session per Idaho State Code 67-2345(1)(b) - (to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student) & (f) - (to consider and advise its legal representatives in pending litigation): De Weerd: Council, Item 11 is an Executive Session. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(b) and (1)(f). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Berg, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: De Weerd: I would entertain a motion to come out of Executive Session. Bird: So moved. Borton: Second. De Weerd: All those in favor say aye. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn? Bird: So moved. Meridian City Council August 28, 2007 Page 49 of 49 Borton: Second. De Weerd: All those in favor say aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 10:50 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~~~`""`~~~""''-~ \~ ~ ~~~~ ~/~~A MAYOR Y de WEERI~ ~ ° = DATE APPROVED ~:~s~ _= ~ ~ TIES ~ ~ ~~%,9Q T ~~'~ ~ Q ~dILLIAM G. BERG JR., IT CLERK ~9 ~~ • CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER • In the Matter of Annexation and Zoning of 1.56 acres from RUT (Ada County) to R-4 (Medium Low Density Residential), for Amar @ Wapoot by Land Pro Development, Inc. Case No(s). AZ-07-007 For the City Council Hearing Date of: August 14, 2007 (Findings on the August 28, 2007 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 14, 2007, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 14, 2007, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 14, 2007, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 14, 2007, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-SA. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-007 • • 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description and the provisions of the Development Agreement, all in the attached Staff Report for the hearing date of August 14, 2007, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-SA and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: The applicant's Annexation request as evidenced by having submitted the legal description stamped on April 4, 2007 by D. Terry Peugh and exhibit map, is hereby conditionally approved; 2. The property described in the Annexation & Zoning legal description shall be zoned R- 4 as approved by the City Council; and A Development Agreement is required with approval of the subject annexation & zoning application and shall include the provisions noted in the attached Staff Report for the hearing date of August 14, 2007, incorporated by reference. D. Attached: Staff Report for the hearing date of August 14, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-007 • • By action of the City Council at its regular meeting held on the ~~ ~''~ day of 2007. COUNCIL MEMBER DAVID ZAREMBA VOTED ~-- COUNCIL MEMBER JOE BORTON VOTED__°~~/s..~ COUNCIL MEMBER CHARLIE ROUNTREE VOTED__~7~~ COUNCIL MEMBER KEITH BIRD VOTED__~/~ TIE BREAKER Z MAYOR TAMMY de WEERD VOTED ., ,~,~~, MAY~R;tT ~ ~ WEERD ~,~~,"y= ATTEST: `\ ~ ~ , ` ~ ~'~o ~~~ ~ .~ WILLIAM G. BERG, JR., IT CLER~,'~p~,r'~~t . _ ~\ frf~11111itiollVt\\\\\ Copy served upon: /~~pplicant / Panning Department /ublic Works Department / (pity Attorney By: Dated: 8' 2~ ' ~, City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-007 ~ i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 STAFF REPORT Hearing Date: 8/14/2007 TO: Mayor & City Council FROM: Amanda Hess, Associate City Planner 208-884-5533 SUBJECT: Amar @Wapoot • AZ-07-007 Annexation and Zoning of 1.56 acres from RUT (Ada County) to R-S4 (Medium Low Density Residential) 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The Applicant, Land Pro Development, Inc., has applied for Annexation and Zoning (AZ) to R-8 (Medium Density Residential) of 1.56 acres of property currently zoned RUT in Ada County. The Applicant requests annexation to hookup to city water and sewer services. The site is located at 2400 W. Wapoot Drive generally north of W. McMillan Road, approximately %2 mile west of N. Linder Road. This site is currently improved with asingle-family residential home and accessory outbuildings. This property is within the City's Area of Impact and Urban Service Planning Area and is contiguous to the current City limits. 2. SUMMARY RECOMMENDATION The subject application (AZ) was submitted to the Planning Department for review. Below, Staff has provided a detailed analysis, comments, and recommended actions for the requested AZ application. Staff is recommending approval of the Amar @Wapoot Annexation and Zoning (AZ-07-007) request as presented in the staff report for the hearing date of June 21, 2007, and based on the Findings of Fact listed in Exhibit D. The Meridian Planning and Zoning Commission heard this item on July 5 2007. At the aublic hearing, the Commission voted to recommend aauroval. a. Summary of Commission Public Hearing: i. In favor: Kevin Amar (Property Owner / Ap licant) ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Amanda Hess vi. Other staff commenting on application: None b. Key Issues of Discussion by Commission: i. None c. Kev Commission Changes to Staff Recommendation: i. None d. Outstanding Issue(s) for City Council: i. None be Meridian Citv Council heard this item nn Anuuct 14. 2(1(17_ At the nnhlie hPar~na thPv abnroved the subiect AZ request with an R-4 zone. instead of R-S a reaue ed by the Applicant a. u mare of itv ouncil P ~b is Hearin Amar @Wapoot - AZ-07-007 Page 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 i. favor: Kevin Amar (Applicant/Ownerl ii. In opposition: None iii. Commentine: None iv. Written testimony: None v. taff presentine application: Anna Carmine vi. Other staff commenting on application: None ]~ Key Issues of Discussion by Council: i. Compatibility of proposed R-8 zone with adiacent properties zoned R-4: ii. Future redevelopment of the property ~_ Kev Council Changes to Staff/Commission Recommendation i. The west property line shall be considered a side yard for setback purooses: ii. The property shall be annexed with an R-4 zone. instead of R-8 as requested by the Applicant. 3. PROPOSED MOTION (to be considered after the public hearing) Approval After considering all Staff, Applicant, and public testimony, I move to approve File Number AZ-07- 007, as presented in the staff report for the hearing date of August 14, 2007, with the following modifications: (add any proposed modifications) Denial After considering all Staff, Applicant, and public testimony, I move to deny File Number AZ-07-007, as presented during the hearing on August 14, 2007: (please state specific reasons for denial of the annexation request) Continuance After considering all Staff, Applicant, and public testimony, I move to continue File Number AZ-07- 007 to the hearing date of (insert continued hearing date here) for the following reason(s): (state specific reason(s) for continuance) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 2400 W. Wapoot Drive (Parcel No. 50426314910) Section 26, Township 4 North, Range 1 West b. Owner: Kevin Amar 2400 W. Wapoot Drive Meridian, ID 83646 c. Applicant's Representative: Shannon Moser Land Pro Development, Inc. 2364 S. Titanium Place Meridian, ID 83642 d. Present Zoning: RUT (Ada County) e. Present Comprehensive Plan Designation: Medium Density Residential Amar @Wapoot - AZ-07-007 Page 2 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 £ Description of Applicant's Request: The Applicant is requesting annexation and zoning into the City with an R-8 zone. g. Applicant's Statement/Justification: "I, Kevin Amar, owner of 2400 W. Wapoot Dr., would like to annex into the City of Meridian in order to connect to City water and City sewer." (See Applicant's narrative submitted with application.) 5. PROCESS FACTS a. The subject application will, in fact, constitute an annexation as determined by City Ordinance. By reason of the provisions of the Meridian City Code, Title 11, Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. b. Newspaper notifications published on: June 4, 2007, & June 18, 2007 (Planning & Zoning Commission) July 23, 2007, & August 6, 2007 (City Council) c. Radius notices mailed to properties within 300 feet on: May 30, 2007 (Planning & Zoning Commission) July 20, 2007 (City Council) d. Applicant posted notice on site by: June 25, 2007 (Planning & Zoning Commission) August 4, 2007 (City Council) 6. LAND USE a. Existing Land Use(s): There is an existing home and associated outbuildings on the subject site. b. Description of Character of Surrounding Area: The area surrounding the subject property consists of City residential properties within platted subdivisions. c. Adjacent Land Use and Zoning: 1. North: Single-family residential (Fulfer No. 3 Subdivision), zoned R-4 & R-8 2. East: Single-family residential (Lochsa Falls No. 5 Subdivision), zoned R-4 3. South: Single-family residential (Fulfer No. 3 Subdivision), zoned R-4 4. West: Single-family residential (Fulfer Nos. 5 & 7 Subdivisions), zoned R-4 & R-8 d. History of Previous Actions: None e. Existing Constraints and Opportunities: 1. Public Works: Location of sewer: Sewer is stubbed out to the north of the property located west of 2443 W. Ditch Creek Drive Location of water: Site is currently serviced by city water. Issues or concerns: None 2. Vegetation: Existing trees on-site proposed to remain 3. Floodplain: N/A 4. Canals/Ditches Irrigation: All irrigation ditches, laterals, and canals should be tiled. Amar @Wapoot - AZ-07-007 Page 3 • M CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 5. Hazards: N/A 6. Proposed Zoning: R-8 (Medium Density Residential) 7. Size of Property: 1.56 acres £ Subdivision Plat Information: The Applicant has not submitted a preliminary plat, or a concept plan for this property, with the subject annexation application. Staff believes that the Applicant does not intend to further develop this property in the near future. g. Landscaping: 1. Width of street buffer(s): The subject property fronts N. Goddard Creek Way, a local street. An existing 20-foot wide landscape buffer with detached sidewalks is already provided on this property along N. Goddard Creek Way. h. Summary of Proposed Streets and/or Access: As mentioned above, the Applicant is not proposing to develop/plat this property at this time. Access to this site is currently provided from two drives; one driveway to N. Goddard Creek Way and one driveway to W. Wapoot Drive. No new access points are proposed or approved with this application. 7. COMMENTS MEETING On May 18, 2007, a joint agency and departments meeting was held with service providers in this area. The agencies and departments present included: Meridian Fire Department, Meridian Parks Department, Meridian Public Works Department, and the Sanitary Services Company. Only the Meridian Fire Department elected to submit comments on this application, as no development is proposed at this time and the use of the property is not changing. 8. COMPREHENSIVE PLAN POLICIES AND GOALS This property is designated "Medium Density Residential" on the Comprehensive Plan Future Land Use Map. "Medium Density Residential" areas are anticipated to contain single family residences at densities from three to eight dwelling units per acre (see Page 99 of the Comprehensive Plan). Staff recommends that the Commission and Council rely on any verbal or written testimony that may be provided at the public hearing when determining the most appropriate zone for this property. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the subject property (staff analysis in italics below policy): • Chapter VII, Goal III, Objective A, Action 1 -Require that development projects have planned for the provision of all public services. When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner.• - Sanitary sewer and water service will be extended to the project at the applicant's expense. - The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed, the lands will be under the jurisdiction of the Meridian City Fire Department, who currently shares resource and personnel with the Meridian Rural Fire Department. - The subject lands currently lie within the jurisdiction of the Ada County Sheriff's Office. Once annexed the lands will be serviced by the Meridian Police Department (MPD). Amar @Wapoot - AZ-07-007 Page 4 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 - The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACHD). This service will not change. - The subject lands are currently serviced by the Meridian School District No. 2. This service will not change. - The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Municipal, fee-supported, services will be provided by the Meridian Building Department, the Meridian Public Works Department, the Meridian Water Department, the Meridian Wastewater Department, the Meridian Planning Department, Meridian Utility Billing Services, and Sanitary Services Company. • Chapter VII, Goal N, Objective C, Action 1 -Protect existing residential properties from incompatible land use development on adjacent parcels. The Applicant is not proposing any new land use for this property. Staff believes that the existing single family home is compatible with the other residences in this area. Chapter VII, Goal IV, Objective C, Action 10 - Support a variety of residential categories (low-, medium-, and high-density single family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities. The subject application includes a request for the R-8 zoning designation. The Comprehensive Plan Future Land Use Map designates this property as Medium Density Residential. Staff finds that the requested zoning designation is generally consistent with the Comprehensive Plan designation for this property and the existing land uses of other properties within the vicinity. Staff finds that the proposed R-8 zoning designation is generally harmonious and in accordance with the City's Comprehensive Plan. 9. ZONING ORDINANCE a. Zoning Schedule of Use Control: UDC 11-2A-2 lists single-family dwellings as a Permitted Use in the R-8 zone. b. Purpose Statement of Zone: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Connection to the City of Meridian water and sewer systems is a requirement for all residential districts. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation: AZ Application: As mentioned above, the subject property is proposed for annexation because the property owner wishes to be hooked up to City water and City sewer. There is no additional development planned for this property at this time. Based on the policies and goals contained in the Comprehensive Plan and the future land use designation of "Medium Density Residential" for this property, Staff believes that the requested annexation and R-8 zone is appropriate for this property. Please see Exhibit D for detailed analysis of the required facts and findings. Amar @ Wapoot - AZ-07-007 Page 5 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 The annexation legal description submitted with the application (stamped on Apri14, 2007, by D. Terry Peugh, PLS) shows the property as contiguous to the existing corporate boundary of the City of Meridian. Development Agreement: UDC 11-SB-3D2 and Idaho Code § 65-6711A provides the City the authority to require a property owner to enter into a Development Agreement (DA) with the City that may require some written commitment for all future uses. If the Commission or Council feels additional development agreement requirements are necessary, Staff recommends a clear outline of the commitments of the developer being required. A Development Agreement (DA) will be required as part of the annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian and the property owner(s) (at the time of annexation ordinance adoption). The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 within 3 months of Council approval to initiate this process. The DA shall include, at minimum, the following: • The Applicant shall be responsible for all costs associated with water and sewer service installation including payment of sewer assessments. • All future development of the subject property shall comply with City of Meridian ordinances for the R-8 district in effect at the time of development. b. Staff Recommendation: Staff recommends approval of the subject AZ application per the comments listed in Exhibit B of this staff report. The Meridian Planning and Zoning Commission heard this item on July 5, 2007. At the public hearing, the Commission voted to recommend approval. The Meridian City Council heard this item on August 14, 2007. At the subiect AZ request with an R-4 zone. instead of R-8 a requested by the ARnlicant. 11. EXHIBITS A. Legal Description & Exhibit Map B. Agency Conditions /Comments C. Required Findings from Unified Development Code Amar @ Wapoot - AZ-07-007 Page 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 A. Legal Description & Exhibit Map ! DAH O I i54 Eas+c 1Nateacower st Suite 150 JURVEY f`7eridiau-.Idafo e3taa GROUP Rnor~ ~zaal sas-~s~~o _-- 1 (20B) 864-5394 ~r;l a, zoo? Amer Annotation Descript~Os A parcel of land located in the NE Il4 of the SW 1!4 of Soon 2S; T.aN„ R;1 W., B:IVi., Ada County, Idaho, morn particularty'described as fo1loR+s: BEGINMNG at the Neat cortaer of Lot $, Bloak 7 of Fnlfer Subdivision No. 3, as same is recorded in Bonk. 92 ot'Plats at Page 14888, records of Ada. County, Idabo; Thence along the exterior boundary of said subdivision North 89°1)9'33" West,. ~6S.SI4 feet, Thence North 04°37'07" East. I8S:94 feet;.. Thrsncg South 89°09'33" East, 363.90 feet to the Sontlteast corner of L,ot I7,. Blau 7 of said T•11fer Subdivision No. 3 iyiag on tha West boundary of Lochsa Falls Stibdivialon Na. S, as same is reesardod in Soak $8 af'1°lats at Page I013a, records ofA;da -= Idaho; Thetsce along said Vest boundary Sou#Ia 44°37'07" Wei, i 83.90 feet tb the Poini of I~egicining. Containing 1.56. , more or less.. Pre~artd By: Idaho Swvey Group,. P:G. vA-. ~ ,~ X17 ~ w'a°~sQ~e*,~ Frafessla~l~IJ kaad Sarvsl-ors A l~, Ted Peu;~, PL5 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 ~ULFER DI~S~i~N 0. 3 i4 ~~ 16 i~. - _ 5 E39b9'33° E 385.913" _ _ _ ~~ w~ o~ ~t - 89'09'33" W 365: 12 71 10 4~1 F"ULFER S116D1VtSION 'dt.7, 3 IiIE ~- " r -1 It G. "~~ V *° 1, - ~^ - - PROPERTY BOUNDARY LINE LflT LINE I+DT N0. ,~~.~,~ SUR!JEti( GROUP, P.C. `'"'~""~ i 0 `a'~a LC3CH5A EiA~LS ~ ~ SIJBDI~'ISIC71~ NC3. 5 i~ ~a O i. ~~ I°o REAL PAINT pF BEGINNING ~'LlL~ER SU8D9uI;Sl()1J 'Nb. 2 .A4!p ~. .~ (C. J L~ SCALE`: ~ "=1 C7C?' A;k4AR ANN~XATIQN EXNIBIfi ^k 1SIE 9p' 114 CF 1., ~. 't:~Mi;, R:iMG. gyy< ~ ora Rya II~E1Ud61J1, ADA E7dttl/YY. IOAJIfi '4~J~ A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 B. Agency Conditions /Comments 1. PLANNING DEPARTMENT 1.1 The annexation legal description submitted with the application (stamped on Apri14, 2007, by D. Terry Peugh, PLS) shows the property as contiguous to the existing corporate boundary of the City of Meridian. 1.2 A Development Agreement (DA) will be required as part of the annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian and the property owner(s) (at the time of annexation ordinance adoption). The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 within 3 months of Council approval to initiate this process. The DA shall include, at minimum, the following: • The Applicant shall be responsible for all costs associated with sewer service installation including payment of sewer assessments. • The Applicant shall comply with all City of Meridian Public Works and Fire Department requirements outlined in the associated staff report for the Amar @ Wapoot annexation. • All future development of the subject property shall comply with City of Meridian ordinances in effect for the R-84 zone at the time of development. • he west uronerty line shall be considered a side vard for setback nurnoses. 2. PUBLIC WORKS DEPARTMENT 2.1 This property is currently served by city water and sewer. Both services are stubbed out to the property. Coordinate size and routing with Public Works. 2.2 The Applicant shall provide a 20-foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). 2.3 The Applicant has not indicated who will own and operate the pressure imgation system in this proposed development. If it is to be maintained as a private system, plans and specifications will be reviewed by the Public Works Department as part of the construction plan review. A "draft copy" of the operations and maintenance manual will be required prior to plan approval with the "final draft" being required prior to fmal plat signature on the last phase of this project. If it is to be owned and maintained by an Irrigation District then a letter of plan approval shall be submitted prior to scheduling of apre-construction meeting. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (UDC 11-3A-6). The Applicant should be required to use any existing surface water for the primary source. If a surface source is not available, asingle-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.5 Meridian Public Works specifications do not allow any large landscaping within afive-foot radius of water meters. The Applicant shall make the necessary adjustments to achieve this separation requirement and comply with all landscape requirements. 2.6 Any existing domestic wells and/or septic systems within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non- domestic purposes such as landscape irrigation. 2.7 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of natural waterways, that intersect, cross, or lie within the area being developed, shall be tiled. Plans will need to be B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department prior to plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 2.8 A drainage plan designed by a State of Idaho licensed architect or engineer is required and shall be submitted to the City Engineer (Ord. 557, 10-1-91) for all off-street parking areas. Storm water treatment and disposal shall be designed in accordance with Department of Environmental Quality 1997 publication Catalog of Storm Water Best Management Practices for Idaho Cities and Counties and City of Meridian standards and policies. Off-site disposal into surface water is prohibited unless the jurisdiction which has authority over the receiving stream provides written authorization prior to development plan approval. The Applicant is responsible for filing all necessary applications with the Idaho Department of Water Resources regarding Shallow Injection Wells. 2.9 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat. 2.10 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.11 Applicant shall be responsible for application and compliance with and NPDES Permitting that may be required by the Environmental Protection Agency. 2.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that maybe required by the Army Corps of Engineers. 2.13 Developer shall coordinate mailbox locations with the Meridian Post Office. Where mailboxes are located on or near sidewalk the applicant shall comply with all American with Disabilities Act requirements for unobstructed sidewalk access. 2.14 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.15 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 3. MERIDIAN FIRE DEPARTMENT 3.1 One- and two-family dwellings not exceeding 3,600 square feet will require afire-flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One- and two-family dwellings greater than 3,600 square feet and greater will require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 3.2 Any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 3.3 All entrance and internal roads and alleys shall have a turning radius of 28' inside and 48' outside radius. 3.4 All common driveways shall be straight or have a turning radius of 28' inside and 48' outside and shall have a clear driving surface which is 20' wide. 3.5 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required before combustible construction is brought on site. B • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 3.6 The roadways shall be built to Ada County Highway Standards cross section requirements and shall have a clear driving surface. Streets with less than a 29-foot street width shall have no parking. Streets with less than a 33-foot street section shall have parking only on one side. These measurements shall be based on the back of curb dimension. The roadway shall be able to accommodate an imposed load of 75,000 GVW. 3.7 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.8 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 3.9 All R-2 occupancies with 3 or more units shall be required to be fire sprinklered B ! • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 C. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to zone all of the subject property to R-8. The Council finds that the proposed zoning map amendment complies with the applicable provisions of the Comprehensive Plan. Please see "Comprehensive Plan Policies and Goals -Section 8" of the staff report; however, decided that the R-4 zone would be more appropriate for this property. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; No development is proposed concurrent with the zoning map amendment. The Council finds that future development of this property should comply with the established regulations and purpose statement of the R-S4 zone. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. Staff and the Commission recommend the Council rely on any oral or written testimony that maybe provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (iTDC 11-5B-3.E). The Council finds that the annexation and zoning of this property to R-4 would be in the best interest of the City. C • • August 24, 2007 AZ 07-010 MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT Ahlquist Development, LLC ITEM NO. 5-G REQUEST Findings for Approval -- Request for Annexation and Zoning of 6.67 acres from R1 to C-G zones for Gardner-Ahlquist Gateway South -- southeast corner of Franklin & Eagle Roads AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Emailed: Marenais presenrea ar Phone: ~~-Q~OS~ of Meridian. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Annexation and Zoning of 6.67 acres from R-1 (Ada County) to C-G (General Retail and Service Commercial) AND Preliminary Plat approval of 5 commercial lots in the proposed C-G zone AND construction of a private street, for Gardner-Ahlquist Gateway South, by Ahlquist Development, LLC Case No(s). AZ-07-010, PP-07-012 and PS-07-005 For the City Council Hearing Date of: August 14, 2007 (Findings on the August 28, 2007 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 14, 2007incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-SA. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-010, PP-07-012, AND PS-07-005 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description, Preliminary Plat, and the Conditions of Approval all in the attached Staff Report for the hearing date of August 14, 2007 incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-SA and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Preliminary Plat as evidenced by having submitted the Preliminary Plat dated April 13, 2007 is hereby conditionally approved; and, 2. The site specific and standard conditions of approval are as shown in the attached Staff Report for the hearing date of August 14, 2007 incorporated by reference. D. Notice of Applicable Time Limits Notice of Twelve (12) Month Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to record a final plat within two (2) years of the approval of the preliminary plat or one (1) year of the combined preliminary and final plat or short plat. In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of eighteen (18) months, maybe considered for final approval without resubmission for preliminary plat approval. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B- 7.A, the Director may authorize a single extension of time to record the final plat not to exceed eighteen (18) months. Additional time extensions up to eighteen (18) months as determined and approved by the City Council maybe granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(5). AZ-07-010, PP-07-012, AND PS-07-005 final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again. E. Notice of Final Action and Right to Regulatory Takings Analysis The Applicant is hereby notified that pursuant to Idaho Code 67-8003, a denial of a plat or conditional use permit entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review maybe filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which maybe adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of August 14, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-010, PP-07-012, AND PS-07-005 By action of the City Council at its regular meeting held on the 2007. COUNCIL MEMBER DAVID ZAREMBA COUNCIL MEMBER JOE BORTON COUNCIL MEMBER CHARLIE ROUNTREE COUNCIL MEMBER KEITH BIRD • ~~ ~ day of VOTED VOTED_ Ci~~/~ VOTED_ I/~~ VOTED__~~~ TIE BREAKER MAYOR TAMMY de WEERD VOTED '~~ MA ~~r~ER r~o ATTEST: = (p~~°] Y~.*J`,f~~ M 4p ' B.J.N-J1~ac'~JLJ - _ i ~ ~~~ WILLIAM G. BERG, JR., C Y CLERK '%, "~ ~,"`^^^.(((,",~~ ,~~'\,,~`~ i~r,~~ttri~ i~i~t~~~`~ Copy served upon: -~ Applicant ~ Planning Department ~r Public Works Department ~ City Attorney By: Dated: g- 30 lty Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-010, PP-07-012, AND PS-07-005 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 STAFF REPORT Hearing Date: 8/14/2007 TO: Mayor & City Council FROM: Amanda Hess, Associate City Planner 884-5533 SUBJECT: Gardner-Ahlquist Gateway South • AZ-07-010 ., c rrir sar 1.- ~ 4 ~t~~no ~" .~ ~a Annexation and Zoning of 6.67 acres from R-1 (Ada County) to C-G (General Retail and Service Commercial), by Ahlquist Development, LLC • PP-07-012 Preliminary plat approval of 5 commercial lots on 6.67 acres in the proposed C-G zone • PS-07-005 Application for 1 private street within the proposed Gardner-Ahlquist Gateway South development 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The Applicant, Ahlquist Development, LLC, has applied for Annexation and Zoning of 6.67 acres from Rl (Ada County) to C-G (General Retail and Service Commercial) and Preliminary Plat approval of 5 commercial lots and 1 private street lot in the proposed C-G zone. The Applicant intends to develop a large office and retail center on this site that would include several office buildings and some smaller- scale commercial structures. The subject property is located near the southeast comer of Franklin Road and Eagle Road / SH 55 in Section 16, Township 3 North, Range 1 East. This site is composed of multiple lots within the existing Montvue Park Subdivision (Ada County). The site contains various existing homes and associated outbuildings that will be removed /relocated at the time of development. This property is located within the City of Meridian's Area of Impact and Urban Service Planning Area. 2. SUMMARY RECOMMENDATION Generally, the Planning Director is the final decision maker on Private Street applications. However, because the City Council is the final decision making body on the Annexation and Preliminary Plat applications, all of the subject applications are being combined into one staff report. The Commission must make a formal recommendation to the Council on the Annexation and Zoning and Preliminary Plat applications, as those are public hearing items. The Commission should also review and make recommendations regarding the private street application, if necessary, as that application is key to the current layout of the proposed development. The subject applications (AZ-07-010, PP-07-012, & PS-07-005) were submitted to the Planning Department for concurrent review. Staff has provided a detailed analysis and recommended conditions of approval for the requested Annexation and Zoning, Preliminary Plat, and Private Street applications. Staff is recommending approval of the proposed Gardner-Ahlquist Gateway South Subdivision subject to the conditions listed in Exhibit B of the Staff Report. Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 The Meridian Planning and Zoning Commission heard this item on July 5, 2007. At the uublic hearing, the Commission voted to recommend auuroval. a. Summary of Commission Public Hearing: i. In favor: Pamela Hall (Applicant's Representative) & Bryan Foote (Applicant's En ig neer~ ii. In opposition: None iii. Commenting iv. Written testimony: None v. Staff presenting application: Amanda Hess vi. Other Staff commenting on application: None b. Kev Issues of Discussion by Commission: i. That the Council had approved aright-in /right-out /left-in with Gardner-Ahlquist Subdivision (Phase 17, on Franklin Road, not in keeping with the Commission's recommendation for a ri t-in / ri t-out only; ii. That The Applicant will be submitting for a development agreement modification to ultimately combine the separate development agreement provisions for Gardner-Ahlquist Gateway and Gardner-Ahlquist Gateway South into one DA document: iii. The existing and proposed landscaping along St. Luke's Street; and iv. That Staff did obtain from the Applicant, a recorded agreement which allows the Gardner- Ahlquist properties access to and throu hg the private property located at the southeast corner of the Montvue Park Subdivision (Lot 2, Block 5). c. Kev Commission Changes to Staff Recommendation: i. None d. Outstanding Issue(s) for City Council: i. None ~_ City Council Public Hearin: i. favor: Tom Ahlauist (Property Ownerl ii. 1n opposition: None iii. Commentine: None iv. Written testimony: None v. Staff presentine application: Anna Cannin¢ vi. Other staff commenting on application: None ]2, Key Issues of Discussion bg Council: i. The applicant asked the Council for clarity regarding the10' pathway located within the 35' landscape buffer alone Eagle Rd. Council was ok with the 5' plus 5' concept alone Eagle Rd. ~, Kev Council Changes to Staff/Commission Recommendation i. one 3. PROPOSED MOTIONS Approval After considering all Staff, Applicant, and public testimony, I move to approve File Numbers AZ-07- O10 and PP-07-012 (PS-07-005 optional), as presented in the staff report for the hearing date of August 14, 2007, with the following modifications: (add any proposed modifications) Denial After considering all Staff, Applicant, and public testimony, I move to deny File Numbers AZ-07-010 and PP-07-012 (PS-07-005 optional), as presented during the hearing on August 14, 2007, for the following reasons: (state specific reasons for denial of the annexation and / or preliminary plat Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 2 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 request) Continuance After considering all Staff, Applicant, and public testimony, I move to continue File Number AZ-07- O10 and PP-07-012 to the hearing date of (insert continued hearing date here) for the following reason(s): (state specific reason(s) for a continuance) 4. APPLICATION AND PROPERTY FACTS a. Site Address /Location: South /southeast of the Franklin Road and Eagle Road intersection Section 16, T3N, R1E b. Owner /Applicant: Ahlquist Development, LLC 13901 N. Wainwright, Suite B Boise, ID 83713 c. Representative: Pamela Hall, Timberline Surveying, PLLC d. Present Zoning: Rl (Ada County) e. Present Comprehensive Plan Designation: Commercial £ Applicant's Statement /Justification: "The applicant is proposing a mixed use development targeting high-end users. The proposed uses include shopping, restaurant services, general office, and medical office." 5. PROCESS FACTS a. The subject application will, in fact, constitute an annexation as determined by City Ordinance. By reason of the provisions of the Meridian City Code Title 11 Chapter 5, a public hearing is required before the City Council on this matter. b. The subject application will, in fact, constitute a preliminary plat as determined by City Ordinance. By reason of the provisions of UDC 11-5, a public hearing is required before the City Council on this matter. c. Newspaper notifications published on: June 18, 2007, and July 2, 2007 (Planning & Zoning Commission) July 23, 2007, and August 6, 2007 (City Council) d. Radius notices mailed to properties within 300 feet on: June 12, 2007 (Planning & Zoning Commission) July 20, 2007 (City Council) e. Applicant posted notice on site by: June 25, 2007 (Planning & Zoning Commission) August 4, 2007 (City Council) 6. LAND USE a. Existing Land Use(s): Single family rural residential Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 3 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 b. Description of Character of Surrounding Area: This site is surrounded by various uses and zoning designations. Of note, are the St. Luke's Regional Medical Center to the south and the RC Willey complex to the north. This area is rapidly transitioning into one of the city's largest and most visible business and retail areas. c. Adjacent Land Use and Zoning 1. North: Gardner-Ahlquist Gateway, Phase I, zoned C-G 2. East: Touchmark Living Center, zoned L-O 3. South: St. Luke's Regional Medical Center, zoned L-O 4. West: Eagle Road, offices and homes, zoned L-O and R2 (Ada County) d. History of Previous Actions: In March of 2007, the Planning & Zoning Commission heard a request for annexation for 22.3 acres and preliminary plat for 11 commercial lots for the Gardner-Ahlquist Gateway Subdivision. This property is located just north of the subject site. Originally, the applications included both the 22.3-acre and the 6.7-acre portion (the subject application) as one development. For various reasons, the Applicant chose to divide the annexation area into two parts. The subject application will complete the Gardner-Ahlquist Gateway development. The Gardner-Ahlquist Gateway Subdivision was granted approval subject to a development agreement. Several items included in said agreement included the allowed number and square footages of buildings and uses for the entire site (both phases). As there are two separate phases of development, two separate development agreements would normally be required; one exclusive to the first phase, Gardner-Ahlquist Gateway Subdivision, with annexation and platting of that site; and one for this phase, Gardner-Ahlquist Gateway South. The Commission should note that the Applicant is in the process of submitting a development agreement modification application to "clean up" the DA for the Gardner-Ahlquist Gateway Subdivision to outline the uses /square-footages exclusive to that phase, and also to incorporate any development agreement requirements included with the Gardner-Ahlquist Gateway South approval, the subject application. Condensing both development agreements into one will benefit the City and Planning Staff, as this will be easier to for Staff to regulate the allowed uses for the entire property by having only one document to refer to. e. Existing Constraints and Opportunities 1. Public Works Location of sewer: This property is proposing sewer from mains in Franklin Road. Location of water: There are currently water mains in Franklin and E. Louise Drive. Issues or concerns: None. 2. Vegetation: There are some existing trees on the site that should be protected or mitigated for. 3. Floodplain: N/A 4. Canals /Ditches /Irrigation: The Snyder Lateral courses through the subject site in an east/west direction. 5. Hazards: N/A 6. Proposed Zoning: C-G Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 4 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 7. Size of Property: 6.67 acres £ Landscaping: Width of street buffer(s): Per the Future Land Use Map, Eagle Road is designated as an "Entryway Corridor" adjacent to this site. As such, the UDC (Table 11-2B-3) requires a 35-foot wide street buffer adjacent to said roadway. The landscape plan (Sheet L1) proposes a 35-foot wide buffer along Eagle Road. Landscape buffers along streets should be either placed in a separate common lot or a landscape easement outside of the ultimate right of way line. 2. Percentage of site as open space: The UDC does not require open space or site amenities for commercial developments. 3. Other landscaping standards: Landscaping within the proposed parking lot areas should be constructed in compliance with UDC 11-3B-8. g. Proposed and Required Non-Residential Parking: One off-street parking space is required for every 500 square feet of gross floor area. Also, one Type A and one Type B parking space required for the loading areas (per UDC 11-3C-8). No buildings are proposed with the subject application. Staff will monitor the square footage of each building as it is submitted for CZC approval to ensure that adequate parking is provided. h. Summary of Proposed Streets and/or Access: With the approval for the 22.3-acre Gardner- Ahlquist Gateway Subdivision, the Applicant was approved for aright-in /right-out access to Eagle Road and aright-in/right-out/left-in access to Franklin Road. Primary access to this development will be through the Gardner-Ahlquist Gateway Subdivision via said accesses. Alternate access will also be available to the subject property via a private driveway at the south property line which connects to an existing street, St. Luke's Street. These access points and other access issues are further discussed in Section 10 of this report. ACRD is supportive of the proposal as long as all Site Specific and General Requirements are met (See Exhibit B-5). 7. COMMENTS MEETING On June 1, 2007, Planning Staff held an agency comments meeting. The agencies and departments present included: Meridian Fire Department, Meridian Police Department, Meridian Public Works Department, and the Sanitary Services Company. Staff has included all comments and recommended actions as Conditions of Approval in the attached Exhibit B. 8. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated on the Comprehensive Plan Future Land Use Map as "Commercial." The Comprehensive Plan defines the Commercial district as providing "a full range of commercial and retail to serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi-family residential, as well as appropriate public uses such as government offices. Within this land use category, specific zones may be created to focus commercial activities unique to their locations. These zones may include neighborhood commercial uses focusing on specialized service for residential areas adjacent to that zone." The Applicant is requesting to rezone this property to C-G, which is consistent with the comprehensive plan designation for this area. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis below policy in italics): • Chapter VII, Goal III, Objective A, Action 1 -Require that development projects have planned for the provision of all public services When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 5 ! ~ CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 to be annexed in the following manner: - The subject lands currently lie within the jurisdiction of the Meridian Rural Fire Department. Department, who currently shares resource and personnel with the Meridian Rural Fire Department. - The subject lands currently lie within the jurisdiction of the Ada County Sheriff's Office. Once annexed, the lands will be serviced by the Meridian Police Department (MPD). - The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACHD) and the Idaho Department of Transportation (ITD). This service will not change. - The subject lands are currently serviced by the Meridian School District #2. This service will not change. - The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Chapter VII, Goal I, Objective B -Plan for a variety of commercial and retail opportunities within the Impact Area. Staff finds that the site is designated "Commercial " on the Comprehensive Plan Future Land Use Map. Staff believes that over time, a variety of office and commercial opportunities will be provided on this site. Chapter VII, Goal I, Objective D -Encourage appropriate land uses along transportation corridors Staff believes that the proposed development is appropriate along the adjoining transportation corridor (Eagle Road / SH SS and Franklin Road). This development project will be highly visible and help to define the entrance to the city. Access the SH SS is discussed in greater detail below. ~ Chapter VII, Goal III, Objective A, Action 1 -Ensure the ease of mobility of people and goods by implementing access control measures on major transportation corridors With the approval for the 22.3-acre Gardner-Ahlquist Gateway Subdivision, the Applicant was approved for aright-in /right-out access to Eagle Road and aright-in/right-out/left-in access to Franklin Road. Staff believes that as long as no new driveways to Eagle Road are proposed, access to this site conforms to the UDC and staff believes the potential for traffic problems onto the aforementioned roads is minimized. Chapter VII, Goal IV, Objective D, Action 5: Require appropriate landscape and buffers along transportation corridor (setback, vegetation, low walls, berms, etc.) By Ordinance, a minimum 35 foot wide landscape buffer along all entryway corridors is required. The Applicant is proposing to construct 35 foot wide street buffers along the adjacent arterial streets (Eagle Road and Franklin Road). 9. ZONING ORDINANCE a. Allowed Uses in Commercial Districts: UDC Table 11-2B-2 lists the permitted, accessory, and conditional uses in the C-G zoning district. Retail stores, offices uses, and service-based industries are either principally or conditionally permitted uses within the C-G zone. b. Purpose Statement of Zone: The purpose of the Commercial Districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Four Districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. Gardner-Ahlquist Gateway South - AZ-07-O1 Q PP-07-012, & PS-07-005 PAGE 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation ANNEXATION AND ZONING The annexation legal description submitted with the application (prepared on April 13, 2007, by Robert G. Hinckley, PLS) shows the property adjacent to the existing corporate boundary of the City of Meridian. Concept Plan: The Applicant submitted a conceptual site plan which depicts the entire Gardner- Ahlquist Gateway development. The concept plan proposes between 492,000 - 674,000 square feet of combined office and retail space for the site. Approximately 327,000 - 466,000 square feet of said space to be located on the Phase I property, and 165,000 - 208,000 square feet on Gardner-Ahlquist Gateway South, or Phase II. The majority of the property will be geared towards office uses. Staff is supportive of the focus on office space over retail at this location. The proximity to St. Luke's Regional Medical Center makes this an ideal area for medical office buildings and other professional users. Staff is also supportive of the retail element of the proposal which will help to support the high daytime population that will be present with the amount of office space proposed. Also included in the concept plan is a redesigned public street network in on the subject property which was approved with the Gardner-Ahlquist Gateway Subdivision (Phase I). This proposed street network eliminates much of the existing loop road, Montvue Drive, and creates a more direct east-west and north-south circulation pattern through the site. Further discussion of these access issues can be found in the Preliminary Plat analysis section below. Design: This site is located in a very visible section of the City and has the potential to become one of the City's most recognizable features. The importance of this location makes quality design essential. Elevations specific to this 6.67-acre "phase," Gardner-Ahlquist Gateway South, were not submitted with the subject application. However, the Applicant submitted conceptual elevations for both office and retail uses within the 22.3-acre Gardner-Ahlquist Gateway Subdivision. Staff reviewed these conceptual elevations and believed they are high quality buildings. The Council also reviewed and subsequently approved these elevations for that Subdivision. Therefore, Staff recommends that all buildings constructed on the Gardner- Ahlquist Gateway South Subdivision also be tied to the elevations approved for the Gardner- Ahlquist Gateway Subdivision. To ensure a minimum design standard, and as required for development along entryway corridors, all buildings within the Gardner-Ahlquist Gateway Subdivision (Phase I) were deemed subject to administrative design review, as defined in UDC 11-3A-19. Staff believes said requirement should also be extended to Gardner-Ahlquist Gateway South, and has made this requirement a stipulation of the associated development agreement. Staff also believes a minimum of 3 buildings, as depicted on the submitted site plan, should be required on this 6.67- acre site to ensure that a variety office and retail space is provided. Certificate of Zoning Compliance: The purpose of a Certificate of Zoning Compliance (CZC) permit is to ensure that all construction, alterations and / or the establishment of a new use complies with all of the provisions of the UDC before any work on the structure is started and / or the use is established (UDC 11-SB-1 A). To ensure that all of the provisions in the Development Agreement (see below) are complied with, Staff will require that the Applicant obtain CZC approval from the Planning Department prior to site development, where all site and landscaping improvements must be installed prior to occupancy. Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 7 M CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 Development Agreement: UDC 11-SB-3D2 provides the City Council the authority to require a property owner to enter into a Development Agreement with the City of Meridian that may require some written commitment for all future uses. Due to the proposed uses and the visibility of this site, Staff believes that a Development Agreement is necessary to ensure that this property is developed in a fashion that is consistent with the Comprehensive Plan and does not negatively impact nearby properties. If the Commission or Council feels additional development agreement requirements are necessary, Staff recommends a clear outline of the commitments of the developer being required. A Development Agreement (DA) will be required as part of annexing this property. Prior to annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezoning ordinance adoption, and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 to initiate this process. The DA shall include, at minimum, the following: • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. • The Applicant shall be responsible for all costs associated with sewer and water service installation. • The following shall be the allowed uses on this property: Permitted and Accessory uses within the C-G zone. All Conditionally Permitted uses in said zone shall be subject to CUP approval. • The Applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review approval from the Planning Department for all new construction on the subject property. • The site shall develop generally consistent with the submitted concept plan and shall include between 165,000 - 208,000 square feet of combined office and retail space (between 492,000 - 674,000 square feet total, including the north phase). A minimum of 3 buildings shall be required on this site (11 total, including the north phase). No single building within the Gardner-Ahlquist Gateway South Subdivision shall exceed 100,000 square feet. • All buildings on the site shall be generally consistent with the conceptual office and retail elevations submitted with the Gardner-Ahlquist Gateway Subdivision. All buildings shall also be subject to the City's Administrative Design Review. • Any buildings located adjacent to Eagle Road shall have architectural elements and enhancements consistent with the submitted elevations on all facades that face Eagle Road. • Locate a minimum of two buildings (5 buildings total, including the north phase) abutting the landscape buffer along Eagle Road. • No direct access to Gardner-Ahlquist Gateway South shall be allowed from Eagle Road / SH 55. • The Applicant shall obtain a recorded agreement which allows the Gardner- Ahlquist properties access to and through the private property located at the southeast corner of the Montvue Park Subdivision (Lot 2, Block 5). Said document must also reciprocate access to said property to and through the Gardner-Ahlquist Gateway Subdivisions. • A continuous 35-foot wide landscape buffer shall be constructed adjacent to Eagle Road. • The Applicant shall be responsible for the construction of a 10'-wide multi-use pathway Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 (with a public use easement) and the installation of street lights and landscaping along Eagle Road / SH 55 that is consistent with the Eagle Road Corridor Study. Prior to the issuance of any building permit, the subject property shall be subdivided, as proposed on the submitted Preliminary Plat. The Applicant shall complete all required site improvements prior to obtaining Certificates of Occupancy for the proposed development. PRELIlVIINARY PLAT Staff believes that the proposed preliminary plat, prepared by Treasure Valley Engineers and dated April 13, 2007, will substantially comply with the Unified Development Code if all Conditions of Approval are complied with, as listed in Exhibit B. Access: As mentioned above, no new access points are proposed to this phase to /from Eagle Road. The primary entrances into this site will be from the north, via streets and drive aisles constructed with Gardner-Ahlquist Gateway Subdivision (Phase I). ACHD Staff is generally supportive of these accesses, as proposed. The Applicant is also proposing to tie into an existing driveway access via a private street which is to be located at the southeast corner of the property. The driveway access, located on private property (Lot 2, Block 5, Montvue Park Subdivision) and not considered a street, connects with the existing St. Luke's Street for the St. Luke's Regional Medical Center. St. Luke's Street is a private street, owned and maintained by the hospital; as such, St. Luke's controls access to this street. Thus, the Applicant must receive an access ingress /egress easement from the hospital to utilize St. Luke's Street. A document, in fact, has been recorded which allows the Montvue Park properties to utilize St. Luke's Street. However, the Applicant must also be provided unrestricted access over the private property located at the southeast corner of the Montvue Park Subdivision (Lot 2, Block 5) in order to gain access to St. Luke's Street. Therefore, as Staff is unaware of a recorded document with allows such, aningress /egress easement must be obtained by the Gardner-Ahlquist Gateway development and, subsequently, recorded with the County Recorder. Said document must also reciprocate access to said private property to and through the Gardner-Ahlquist Gateway developments. Prior to signature of the final plat, the Applicant should also provide documentation of a binding contract that establishes who is responsible for the repair and maintenance of the private street located on Gardner-Ahlquist Gateway South (UDC 11-3F-3B4). The private street lot shall be depicted on the face of the final plat (UDC 11-3F-3B3). Design and construction of the private street shall comply with UDC 11-3F4. The Applicant should also note that gates are prohibited on private streets (UDC 11-3F-4A4). No on-street parking should be allowed on the proposed private street. The private street should be signed as "No Parking" as per the Meridian Fire Department's comments. Please see Exhibit D for the required findings for a private street. Public Street Realignment /Vacation: As part of the approval for the 22.3-acre Gardner- Ahlquist Gateway Subdivision, the Applicant was required to vacate the existing Montvue Park Subdivision public street system and create the street system. that was proposed on the preliminary plat for with the Gardner-Ahlquist Gateway Subdivision. The Applicant completed the vacation process with the City in April of this year. ACHD is supportive of the proposal as long as all Site Specific and General Requirements are met. (See Exhibit B-5) Landscaping: Staff is supportive of the proposed landscape plan prepared by Edwards Landscape Architecture, labeled Sheet L1, dated 5/16/2007, as submitted. Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 9 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 Ditches, Laterals, and Canals: The Snyder Lateral traverses through this property. Per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled. Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (UDC 11-3A-15). The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, asingle-point connection to the culinary water system shall be required. If a single- point connection is used, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with City Code. Fencing: The Applicant is not showing any fencing on any of the submitted plans. A detailed fencing plan should be submitted upon Application of the final plat (UDC 11-3A-7). If permanent fencing is not to be provided, temporary fencing to contain construction debris must be installed around the perimeter prior to issuance of a building permit. All fencing should be installed in accordance with City Code. See Exhibit B below. Refuse /Service Areas: The submitted landscape plan and preliminary plat do not depict where the refuse /service areas will be. UDC 11-3A-12 requires the visual and acoustic impacts of these functions are fully contained and out of view from adjacent properties and public streets. All future CZC applications should clearly demonstrate how this standard is met. b. Staff Recommendation: Based on the above analysis, Staff fmds the Preliminary Plat application generally conforms to the Comprehensive Plan policies and UDC standards. Staff recommends approval of AZ-07-010 and PP-07-012 (PS-07-005 optional) subject to the Conditions listed in Exhibit B and the Development Agreement as outlined in Section 10 of the staff report. The Meridian Planning and Zoning Commission heard this item on July 5, 2007. At the uublic hearing, the Commission voted to recommend approval. The Meridian City Council heard these item on August 14.2007. At the public hearing the Council approved the subiect A7,. PP and P reaue t 11. EXHIBITS A. Drawings 1. Preliminary Plat (dated April 13, 2007) 2. Landscape Plan (dated May 16, 2007) 3. Conceptual Site Plan 4. Conceptual Office Elevation (from Gardner-Ahlquist Gateway Subdivision) 5. Conceptual Retail Elevation (from Gardner-Ahlquist Gateway Subdivision) B. Agency Comments and Conditions 1. Planning Department 2. Public Works Department 3. Fire Department 4. Police Department 5. Ada County Highway District 6. Sanitary Services Company 7. Central District Health Department C. Legal Description D. Required Findings from Unified Development Code Gardner-Ahlquist Gateway South - AZ-07-O10, PP-07-012, & PS-07-005 PAGE 10 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 A. Drawings 1. Preliminary Plat (dated 4/13/2007) 3 a ~w ~" m~ ~. Ci ~. ~' ~ .:. ne>.. . . ~ _, F- wi .. ~...: "'r is-_ S,iiY~ ;~ ,~ ! p~~ Y rye ~' e Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 2. Landscape Plan (dated 5/16/2007) ~•.. ' CJ ~~ ~~~~. ,. ~~ " 6 d ~ ~~ ;~ ~ ii i ,.-- , . ~'' ~, 9 ~ _ ~ __... ~f ~.. ~~t ~ , ~~~ ~~~~~~ _.~ .-e ~ ~ ~ ~ p 1 ~ I ~ ~7 ~ ~~ ~ ~ ~j~l i~1~ ~= ----- - ----~i --, ~ _ _ _ ~ l L_ C'L .~ Exhibit A ~~~I-I~~ill~ { -~ n o..r. :~ S~ Luke's Drive (Private) !~i~. +, ``~. Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 4. Conceptual Office Elevations Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 5. Conceptual Retail Elevation Exhibit A • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 B. Agency Comments and Conditions 1. PLANNING DEPARTMENT 1.1 ANNEXATION COMMENTS 1.1.1 The annexation legal description submitted with the application (prepared on April 13, 2007, by Robert G. Hinckley, PLS) shows the property adjacent to the existing corporate boundary of the City of Meridian. 1.1.2 Prior to annexation ordinance approval, the Applicant shall enter into a Development Agreement with the City. See Section 10 above for analysis and provisions that shall be included in the development agreement for this site. 1.2 SITE SPECIFIC REQUIREMENTS -PRELIMINARY PLAT 1.2.1 All comments and provisions of the accompanying Annexation and Zoning application (AZ-07- O10) and any future development agreement shall also be considered conditions of the Preliminary Plat (PP-07-012). 1.2.2 The landscape plan prepared by Edwards Landscape Architecture; labeled Sheet L1, dated 5/16/2007, is approved with the following conditions: Construct a 35-foot wide street buffer along the entire frontage of Franklin and Eagle Roads. All required landscape buffers shall be exclusive of the ultimate public right-of- way, exclusive of impervious surfaces, and conform to the design and construction requirements of UDC 11-3B-7. A written certificate of completion should be prepared by the landscape architect, designer, or qualified nurseryman responsible for the landscape plan. All standards of installation should apply as listed in UDC 11-3B-14. The landscape plan is not to be altered without approval of the Planning and Zoning Department. No field changes to the landscape plan are permitted. All standards of installation shall apply as listed in UDC 11-3B-14. 1.2.3 Graphically depict on the face of the fmal plat a 35-foot wide landscape buffer along Eagle Road. Said buffer shall either be an easement or within a separate common lot. 1.2.4 Direct lot access to Eagle Road / SH 55 is prohibited. 1.2.5 Prior to signature of the final plat by the City Engineer, the Applicant shall vacate all utility and / or drainage easements that do not coincide with the proposed preliminary plat. 1.2.6 All buildings that span across proposed lot lines, or do not conform to the dimensional standards (setbacks, height, etc.) of the UDC shall be removed, relocated, prior to signature of the final plat by the City Engineer. 1.2.7 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of natural waterways, and waterways being used as amenities, that intersect, cross or lie within the area being subdivided shall be covered. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department prior to construction plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 1.2.8 Prior to the issuance of a building permit, the subject property shall be subdivided, as proposed. Exhibit B • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 1.3 GENERAL REQUIREMENTS -PRELIMINARY PLAT 1.3.1 Sidewalks/walkways shall be installed within the subdivision and on the perimeter of the subdivision pursuant to UDC 11-3A-17. 1.3.2 The Applicant shall comply with the outdoor lighting standards shown in UDC 11-3A-11. 1.3.3 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, asingle-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. 1.3.4 A detailed landscape plan, in compliance with the landscape and subdivision ordinance, and as noted in this report, shall be submitted for the subdivision with the final plat application. Where the Applicant has submitted a preliminary landscape plan and where Staff has reviewed such plan, the landscaping shall be consistent with the preliminary plan with modifications as proposed by Staff. 1.3.5 The Applicant shall submit a fencing plan with the final plat application for the subdivision. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. All fences shall taper down to 3 feet maximum within 20 feet of all right-of--way. All fencing should be installed in accordance with UDC 11-3A-7. 1.3.6 Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be mitigated. 1.3.7 Staff's failure to cite specific ordinance provisions or terms of the approved annexation/conditional use does not relieve the applicant of responsibility for compliance. 1.3.8 Preliminary plat approval shall be subject to the expiration provisions set forth in UDC 11-6B-7. 2. PUBLIC WORKS DEPARTMENT 2.1 Sanitary sewer service to this development is being proposed via extension of mains in Franklin Road. The Applicant shall install mains to and through this subdivision; Applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is being proposed via extension of mains in Franklin Road and E. Louise Drive. The Applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 Due to the possible fire flow requirements, mains shall be upsized to a minimum of 10-inch from the connection in Franklin to the connection in Louise Drive, with an upsized stub to one of the stubs to the south that would eventually connect to the 12-inch main to the south of this subdivision in St. Luke's Street. 2.4 This property is on a pressure zone boundary; therefore a Pressure Reducing Valve/Vault shall be Exhibit B • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 installed at the Applicant's expense in a location to be coordinated with the Public Works Department. 2.5 With the final plat submittal, the construction plans shall show to every lot either a service installed or main fronting it. 2.6 Any potential reimbursement agreements must comply with all requirements of City Code 9-1-13 and 9-4-19, which includes the preliminary agreement (which includes footage, size, and depth of reimbursable pipe) being finalized prior to construction plan approval. The detailed agreement with the reimbursable amount shall be approved by Council prior to plat signature. 2.7 The Applicant shall provide a 20-foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). 2.8 A pressurized irrigation system using existing surface water shall be required per City Code. 2.9 The Applicant has not indicated who will own and operate the pressure irrigation system in this proposed development. If it is to be maintained as a private system, plans and specifications will be reviewed by the Public Works Department as part of the construction plan review. A "draft copy" of the operations and maintenance manual will be required prior to plan approval with the "final draft" being required prior to final plat signature on the last phase of this project. If it is to be owned and maintained by an Irrigation District then a letter of plan approval shall be submitted prior to scheduling of apre-construction meeting. 2.10 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (UDC 11-3A-6). The Applicant should be required to use any existing surface water for the primary source. If a surface source is not available, asingle-point connection to the culinary water system shall be required. If a single-point connection is utilized, the Developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.11 All existing structures not meeting setbacks or meeting the dimensional standards of the UDC shall be removed prior to signature on the final plat by the City Engineer. 2.12 Meridian Public Works specifications do not allow any large landscaping within a five foot radius of water meters. The Applicant shall make the necessary adjustments to achieve this separation requirement and comply with all landscape requirements. 2.13 Any existing domestic wells and/or septic systems within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non- domestic purposes such as landscape irrigation. 2.14 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of natural waterways, that intersect, cross or lie within the area being developed shall be tiled. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department prior to plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 2.15 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted required improvements prior to signature on the final plat. These include but are not limited to, fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, and water. 2.16 Sewer, water, pressurized irrigation, and any life safety development improvement shall receive final approval prior to occupancy. Other required development improvements, such as fencing, micropaths, and landscaping maybe bonded for prior to obtaining Certificates of Occupancy. Exhibit B • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 2.17 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat. 2.18 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.19 Applicant shall be responsible for application and compliance with and NPDES Permitting that maybe required by the Environmental Protection Agency. 2.20 Applicant shall be responsible for application and compliance with any Section 404 Permitting that maybe required by the Army Corps of Engineers. 2.21 Developer shall coordinate mailbox locations with the Meridian Post Office. Where mailboxes are located on or near sidewalk, the Applicant shall comply with all American with Disabilities Act requirements for unobstructed sidewalk access. 2.22 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.23 The Engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.24 One hundred watt, high-pressure sodium streetlights, on 25' pole shall be required on all public residential streets. Two-hundred and fifty watt high pressure sodium streetlights, on 30' pole shall be required on subdivision entrances and collector roadways. Design of the streetlights shall be approved by the Public Works Department. Decorative lights require a streetlight agreement on file with Public Works prior to activation. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants, and no further than 400' distance in between locations. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain approval from the Public Works Department, and permit from Building Department prior to commencing installations. 3. FIRE DEPARTMENT 3.1 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %z" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. £ Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.3 Any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 3.4 All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius. 3.5 For all Fire Lanes provide signage, "No Parking Fire Lane." Exhibit B • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 3.6 Fire lanes, streets, and structures including the canopy height of mature trees shall have a vertical clearance of 13'6. 3.7 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required before combustible construction is brought on site. 3.8 Commercial and office occupancies will require afire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed per Appendix D. 3.9 The office/commercial lots lot will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2612 responses in the year 2004. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 3.10 The Applicant shall work with Planning Department Staff to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance at the required intersection(s). 3.11 The Fire Department has concerns about the addressing of the existing house and the address being visible from the street which the project is addressed off of. Please contact the Addressing Specialist at 898-5500 to address this concern prior to the public hearing. 3.12 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the International Fire Code. 3.13 Provide exterior egress lighting as required by the International Building & Fire Codes. 3.14 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.15 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 3.16 There shall be a fire hydrant within 100 feet of all fire department connections. 3.17 Buildings over 30' in height are required to have access roads in accordance with the International Fire Code Appendix D, Section D.105. 3.18 Emergency response routes and fire lanes shall not be allowed to have speed bumps. 3.19 Buildings or facilities exceeding 30 feet (9144mm) or three stories in height shall have at least three means of fire apparatus access for each structure. Two of the access roads shall be placed a distance apart equal to not less than one half of the length of the overall diagonal dimension of the property or area to be served, measured in a straight line. Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 3.20 Buildings or facilities having a gross building area of more than 62,000 square feet (5760 m2) shall be provided with two separate and approved fire apparatus access roads separated by one half of the maximum overall diagonal dimension of the property or area to be served, measured in a straight line between accesses. Exception: Projects having a gross building area of up to 124,000 square feet (11520 m2) that have a single approved fire apparatus access road when all buildings are equipped throughout with approved automatic sprinkler systems. (Remoteness Required) 3.21 The project is anticipated to have multi-story buildings and, therefore, will require aerial access per the specifications of the IFC, Section D.105. 4. POLICE DEPARTMENT 4.1 The proposed development shall limit landscaping shrubs and bushes to species that do not exceed two feet in height. Trees shall have a canopy of no less than six feet. 5. ADA COUNTY HIGHWAY DISTRICT 5.1 SITE SPECIFIC CONDITIONS OF APPROVAL 5.1.1 Comply with requirements of ITD and City of Meridian for the Eagle Road frontage. Submit to the District a letter from ITD regarding said requirements prior to District approval of the final plat or issuance of a building permit (or other required permits), whichever occurs first. Contact the District III Traffic Engineer at 334-8340. 5.1.2 Dedicate 60 feet ofright-of--way from the centerline Franklin Road abutting the site. 5.1.3 Construct the internal streets as a 40-foot street section with two 20-foot travel lanes, vertical curb, gutter, and 5-foot concrete sidewalks within 54 feet ofright-of--way, as proposed. 5.1.4 Construct one temporary turnaround on Lot 2, as proposed. 5.1.5 Submit a vacation application for the existing right-of--way on N. Montvue Drive to be vacated or exchanged. If the vacation /exchange is not approved by the District through the separate process, the Applicant will be required to improve the existing roadways to current public street standards 5.1.6 Construct one roadway (E. Louise Drive) to intersect Eagle Road located approximately 200 feet north of the south property line (measured property line to centerline). 5.1.7 Construct one roadway to intersect Franklin Road located approximately 360 feet west of the east property line (measured property line to centerline). Design and install a median to construct on Franklin Road that will restrict this roadway to left-in /right-in /right-out only. 5.1.8 Other than the access specifically approved with this application, direct lot access is prohibited to Eagle Road and Franklin Road, and shall be noted on the final plat. 5.1.9 Comply with all Standard Conditions of Approval. 5.2 STANDARD CONDITIONS OF APPROVAL 5.2.1 Any existing irrigation facilities shall be relocated outside of the right-of--way. 5.2.2 Private sewer or water systems are prohibited from being located within any ACHD roadway or right-of--way. 5.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 5.2.4 Replace any existing damaged curb, gutter, and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with Exhibit B • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 file number) for details. 5.2.5 Comply with the District's Tree Planter Width Interim Policy. 5.2.6 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures, and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 5.2.8 The Applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 5.2.9 Construction, use, and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 5.2.10 Payment of applicable road impact fees are required prior to building construction. The assessed impact fee will be based on the impact fee ordinance that is in effect at that time. 5.2.11 It is the responsibility of the Applicant to verify all existing utilities within the right-of--way. The Applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The Applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of--way. The Applicant shall contact ACRD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 5.2.12 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the Applicant or the Applicant's authorized representative, and an authorized representative of the Ada County Highway District. The burden shall be upon the Applicant to obtain written confirmation of any change from the Ada County Highway District. 5.2.13 Any change by the Applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the Applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless awaiver /variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 6. SANITARY SERVICES DEPARTMENT 6.1 Provide a minimum 28' inside and 48' outside radius for all alleys and private streets, where they intersect a public street. 7 CENTRAL DISTRICT HEALTH DEPARTMENT 7.1 After written approval from appropriate entities is submitted, we can approve this proposal for: central sewage and water. 7.2 The following plans must be submitted to and approved by the Idaho Department of Environmental Quality: central sewage and water. 7.3 Run-off is not to create a mosquito breeding problem. Exhibit B ~_ CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 C. Legal Description Y~Y ~.~.~~„ .EXHIBIT A Annexation [?ascription R®v. D For Gardrwer-JQihtqujst Gateway I'~v~lopmerlt Jcab No. 013320 April 13, 2007. }1 portion s~ t!'~ NWt/4 of Section 16, T3N, R1 E, B.M., Ada County, Idaho, 83 follows: l~H~tNt3 at found Brass Cap motttanertt marki ` es shtsvun on Ccur~r Perpetuation Reccsni, Inst. No T,q ~ er of said Section i 8,. f~ Records; "~ aksng the North une of saFd ~ 1 t3, .South 139°20'11" East, 1016.45 fe®t; to a point on Lin® of i~orntvtre Park SfrbdFvFsFcn, extenderi .north to sokf Section Lure, as tl~recf, in Soak 17, ~ Pape 1107-1108, Ads County Flat Records aFs~a t~ln a ~r'the Alact. Weet Line of Touchmerk Livirsg Center Subdi p point ap the Ada County Plat FtetroMs, also vFSbn No. 1, in Bpolt 89, ,at ~e 'i 0313,1 l?316, exuded north to mid Section Line, thersce abng the bourxlaries 'teat, to the feast corner of totrrl .Block 5, said bdivisksns' South (>E?°7 9'43" Eat, 1111';19 PK7iA1T OF THE BEOtMNlN01; ~tvua Park Subdivision, which is Etta thenet~ ak>ng said common rY, South 90'°11'43" East, 217.94 feet, to the southeast come of Lot 2, 8lodt 6, of said Momyue Pdrk Subdivision; th®rfoe 8igng the South Line ~ said Montvue Park Subdivision, North 89"28'$1" West, 1011:72 to ~ point on the C~terlFrse of S. Eag~ Road, at P.O.C. station 48+76:37, as shcawim on the Plan oi' Eagle Road, FA.P. Project No; P~32T7 f44) end a 6728:58 sfoc-t ~dFus ~:urde to the left.., thenoe, aksr~ said curve and Cline, an aro'lenpth. M 136.66 feet, th e 0°40'01'3", ) having a choni wiurrh #, Nart#t 00°02"14°W ro~!h cernral angle of S,t33v eel. BB;BB fief tv P,T: station thence e~ ~~ said ~, rrow coFnadent a+~ls the W fWorlh 00'14 West, 408.55 feet,,. to station 54+52,99; ~t Line tsf said Section 16, thence lesavPng C~terllne of S._Eag-ea Read along the Line mammon ~ said Lots 6 and 7, Block 5 of Montvue Pent Subdivision, and exuding . , feeti b e found 112 inch nsbar dY. South 89°30 OT East,' 226.03: said Montvue park ,~u ~~ ~ Common to lafs 6, 7« 8 end 10 4fBlock 5 in thence along the I:Ine common to Lots 8 and 10, Btodt 5, .South 139°3~q"East, 7 T9;3T feet, ~, a point can the LFna Amon to Lists 8 aced 10, in Block 5 of said Mantvue Park Subdivision, east loo Ilse Ceoiterline of W; Montvue Drive; rov D das-g t ors ~ ~rrr~x 't'coasese Ya9ey Vin. Iac. f2QSl 6 North ~ l '? OSice: (2b9tt463.(t345 Pax: (218}'^163.4341 Exhibit C ! ~ CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 ~~ ~•--~,~. et r; + t a n r p s r~ t r r T L 7 t~ t ~, v~ s i r -~ trance $~OnQ said Centerline, SDlltll QO° 1 L 1 i9" East, 122.02 feet; ttlarl6's leaving said Cer-teiiine, 5011th 89'°0'09" East, 200.23 feet, to a pottrt CN1 the LIrFB common ~ Lob 1 and 2, Block 4 of ~ plat of Montvu® Park St~d~risicrt; ~encta alar~ said cai~timon Lim, South 0°12`19" East, 16.12 # ti'tattc~ le~ptvin~ssid corntrtan Linn; St'iuth~ 8~'°30'Og" Eat, 191~'7'3.feet, to a point can the Centerline of E; Nbntvue Drive, spa si~owtr an said plat of Msrr~'ly~ P'~rk Sl~vision; thenc?e along said Centeu~ne; South OE?°12'19" East, 1151.5E1 thence les~ltl~ said CenferNna, along a lire; extended from ttte South Lirtie of said Lot 1, Block S, South $~°14'00" East, 207.44 feet, to the Pt~!1hIT QF BEOIAINING. E~(CFP'TINf~ Lot Z; Block 5, ant! the East 40 feet of Lot 3, Block 5: Car~intng 31Ei,t352 Samna feet, or 7.27 acres, trro~re or leas, and subject to any essernents ar ripht~ of wiky ~c~ r+scoad ~r~~ sathalwise e~astong. ~~ eY ~~; ~~~ ~" ~~~s e.~n:~ctler ~, tea~c~a,un>q~- uxc3so,~ra~ac :~, ~ ~~ Treeasr~ YaMley ~~r~, Iac; 12U~1 ~ra"}. k~~ ~. r s~s~, Fax.. {) 443-~34~ i wrwvl",~uneValleyn~neen.cc,cn Exhibit C CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 E/'1t~ ~ L7~ ~ ~ Gi K srrv .: s~c'now room. C ~ ~.9&~f+7s 8 Q~s- sr,A. ex-Cairi E. FRANKItN ROAD ~g~~'11 "E ~`7t~.25' !71'58...__. ----.-~__s.- 1D18.A~' '~-..._.`_.__ - r j E {~ j {~1 ~ ~ ~ ram e~a~a~" ~ `c._...._...~,.w....,,,~ ,~~ p i~ ~ r ~ ~ j ,••. 194 1 ;~ ~~ ~~~ ~~ .~~ ~ ~~ ti~~~ r I ~ ! (~~~t.. ~ •.,., ~ ~ ~ ~ ® j .~,~~'''~. ' ~ ~ ,I~ ``~' ~,. 1. ~ ~ j ~ ~ j .`.,,`~ ~ I 4 ~-~'' z3 oa ' S18930'07"E Se9~p'2d'E~ 1 j I ~ ~..` i ~ ~ F~ ~ 1 I t ~ j m ~; ` r~. `~. I ~ ~ 5se~'o®'~ sea i ('d 1 f i6:i2' ~ Pt7Vl4~' CAF I R 1 : ~ ~ ~ ~ BECtH1MtNQ i #~.._..__.T.. _„~~` ....._..1 `~~ .r s;ra: ee-.s® ! I ~ ( {~ 15 ® -~rr A 1'yr- ri I ~ 1 ~ ,I >~ Fri , f ~ * 1 rat va. ~'------~-~~r..r."r.i.~a~~_~..~~ REVk ~ BY ~ ~ 1 ~+~ ~~ ~ ( ANiM~141~pN AEt~i4' ~ 7:27. ,kCtt MERf1]1J49i ~ r 318.e~d so, Fr:# ? `z2~~ 11 N AI~ MAP G -AH LQ UI B T Q ''`~ ? ~{ /~ /1 M~~ ~p u. l~ ~ ,µ . ~~t y{~~yg~/~~ ] .. ~~;'^VI"IIIG~l1 r nm~aa~at+~wna 205 Ot ~fy/ '~`2~ ~j;i ~ l r 7fl~ R ~ C~ @ : Ie1. ~ 1 D ~ ~•"Y ~ P~c~iECT/ MYAda . ` ; pp ttrr~~ ~h , ~ + /~/y ry p ~p/~ IYILR~~I'1lY~ 'riGZ-!'l .VV+i iUJAl7V - ~f~J3f' R~WII ' : ~"'vKKY 1 Exhibit C • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to zone all of the subject property to C-G. The Council finds that the proposed zoning map amendment complies with the applicable provisions of the Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report for more information. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; If the Applicant complies with the conditions outlined in the development agreement, the Council fmds that the proposed commercial district will be in compliance with the specific district regulations. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. Staff and the Commission recommend the Council rely on any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (iJDC 11-SB-3.E). The C-G zoning amendment will provide commercial area that is similar in nature to existing and proposed commerciaUoffice development in the vicinity. The Council finds that all essential services are available or will be provided by the developer to the subject property and will not require unreasonable expenditure of public funds. In accordance with the fmdings listed above, the Council finds that Annexation and Zoning of this property to C-G would be in the best interest of the City, if the Applicant enters into a Development Agreement (DA) with the City, as mentioned in Section 10 of the Staff Report. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The Council finds that the proposed application is in substantial compliance with the adopted Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, and Analysis, Section 10 of the Staff Report. Exhibit D • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services are available to accommodate the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because the developer is installing sewer, water, and utilities for the development at their cost, the Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Staff and the Commission recommend Council rely upon comments from the public service providers (i.e., police, fire, ACRD, etc.) to determine this fmding. (See finding Items 3 and 4 above under Annexation Findings, and the Conditions of Approval in Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Staff and the Commission are not aware of any health, safety, or environmental problems associated with the development of this subdivision that should be brought to the Council's attention. ACRD considers road safety issues in their analysis. Staff and the Commission recommend that the Council reference any public testimony that may be presented to determine this finding. f. The development preserves significant natural, scenic or historic features. Staff and the Commission are unaware of any natural, scenic, or historic features on this site. Therefore, the Council finds that the proposed development will not result in the destruction, loss, or damage of any natural, scenic, or historic feature(s) of major importance. Staff and the Commission recommend Council reference any public testimony that maybe presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Staff and the Commission are unaware. 3. Private Street Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings a. The design of the private street meets the requirements of this Article; The design of the streets shall meet the standards as set forth in UDC 11-3F-4. No gates are allowed. Roadway and storm drainage shall be contained on site. b. Granting approval of the private street would not cause damage hazard, or nuisance, or other detriment to persons property, or uses in the vicinity; and Staff and the Council do not anticipate any hazard, nuisance, or other detriment from the private street if it is constructed and maintained per UDC standards. Exhibit D • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 c. The use and location of the private street shall not conflict with the Comprehensive Plan and/or the regional transportation plan. Staff and the Council finds that the location of the private street does not conflict with the Comprehensive Plan and / or the regional transportation plan. Exhibit D • • August 24, 2007 MERIDIAN CITY COUNCIL MEETING August 28, 2007 PP 07-012 APPLICANT Ahlquist Development, LLC ITEM NO. 5-H REQUEST Findings for Approval -- Request for Preliminary Plat approval of 6 lots on 6.67 acres in the proposed C-G zone for Gardner-Ahlquist Gateway South southeast corner of Franklin and Eagle Roads AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See adtached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Date: ~/.~/ ~0 ~ Phone: ~3-030 ~ Emailed~` 11~y ~ riG <~~ S 'aff In tials: Materials presented at public meetings slh~all become property of the City of Meridian. -~fh(K~ a ~Q/ q~~ Qu-~S'~~`CY..c,~°,On„p ~,"t _~(~ • CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER a c:r~v ray -•` , - ~ In the Matter of the Annexation and Zoning of 6.67 acres from R-1 (Ada County) to C-G (General Retail and Service Commercial) AND Preliminary Plat approval of 5 commercial lots in the proposed C-G zone AND construction of a private street, for Gardner-Ahlquist Gateway South, by Ahlquist Development, LLC Case No(s). AZ-07-010, PP-07-012 and PS-07-005 For the City Council Hearing Date of: August 14, 2007 (Findings on the August 28, 2007 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 14, 2007 incorporated byreference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 14, 2007incorporated byreference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 14, 2007 incorporated byreference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-SA. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-010, PP-07-012, AND PS-07-005 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description, Preliminary Plat, and the Conditions of Approval all in the attached Staff Report for the hearing date of August 14, 2007 incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-SA and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Preliminary Plat as evidenced by having submitted the Preliminary Plat dated April 13, 2007 is hereby conditionally approved; and, 2. The site specific and standard conditions of approval are as shown in the attached Staff Report for the hearing date of August 14, 2007 incorporated by reference. D. Notice of Applicable Time Limits Notice of Twelve (12) Month Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to record a final plat within two (2) years of the approval of the preliminary plat or one (1) year of the combined preliminary and final plat or short plat. In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of eighteen (18) months, maybe considered for final approval without resubmission for preliminary plat approval. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B- 7.A, the Director may authorize a single extension of time to record the final plat not to exceed eighteen (18) months. Additional time extensions up to eighteen (18) months as determined and approved by the City Council maybe granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-010, PP-07-012, AND PS-07-005 final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, a denial of a plat or conditional use permit entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review maybe filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which maybe adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of August 14, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-010, PP-07-012, AND PS-07-005 • By action of the City Council at its regular meeting held on the 2 ~ ~ day of 2007. COUNCIL MEMBER DAVID ZAREMBA VOTED COUNCIL MEMBER JOE BORTON VOTED__ C~~u~- COUNCIL MEMBER CHARLIE ROUNTREE VOTED COUNCIL MEMBER KEITH BIRD VOTED_~ TIE BREAKER MAYOR TAMMY de WEERD VOTED ~ ~ ;~~~ ', ATTEST: ~~~~, _' 9 ~ _ /~ ~~ ~T~¢~. WILLIAM G. BERG, JR., Y LERk~, ~,~e..,_._..~ P'~` ,~\ Copy served upon: Applicant -~~lanning Department Public Works Department ~ity Attorney By: Dated: ~'~~~ Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-07-010, PP-07-012, AND PS-07-005 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 STAFF REPORT Hearing Date: 8/14/2007 TO: Mayor & City Council FROM: Amanda Hess, Associate City Planner 884-5533 SUBJECT: Gardner-Ahlquist Gateway South • AZ-07-010 {;,ar ~. ` ,,.~ ~~ v it~.~+ca Annexation and Zoning of 6.67 acres from R-1 (Ada County) to C-G (General Retail and Service Commercial), by Ahlquist Development, LLC • PP-07-012 Preliminary plat approval of 5 commercial lots on 6.67 acres in the proposed C-G zone • PS-07-005 Application for 1 private street within the proposed Gardner-Ahlquist Gateway South development 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The Applicant, Ahlquist Development, LLC, has applied for Annexation and Zoning of 6.67 acres from R1 (Ada County) to C-G (General Retail and Service Commercial) and Preliminary Plat approval of 5 commercial lots and 1 private street lot in the proposed C-G zone. The Applicant intends to develop a large office and retail center on this site that would include several office buildings and some smaller- scale commercial structures. The subject property is located near the southeast corner of Franklin Road and Eagle Road / SH 55 in Section 16, Township 3 North, Range 1 East. This site is composed of multiple lots within the existing Montvue Park Subdivision (Ada County). The site contains various existing homes and associated outbuildings that will be removed /relocated at the time of development. This property is located within the City of Meridian's Area of Impact and Urban Service Planning Area. 2. SUMMARY RECOMMENDATION Generally, the Planning Director is the final decision maker on Private Street applications. However, because the City Council is the final decision making body on the Annexation and Preliminary Plat applications, all of the subject applications are being combined into one staff report. The Commission must make a formal recommendation to the Council on the Annexation and Zoning and Preliminary Plat applications, as those are public hearing items. The Commission should also review and make recommendations regarding the private street application, if necessary, as that application is key to the current layout of the proposed development. The subject applications (AZ-07-010, PP-07-012, & PS-07-005) were submitted to the Planning Department for concurrent review. Staff has provided a detailed analysis and recommended conditions of approval for the requested Annexation and Zoning, Preliminary Plat, and Private Street applications. Staff is recommending approval of the proposed Gardner-Ahlquist Gateway South Subdivision subject to the conditions listed in Exhibit B of the Staff Report. Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 The Meridian Plannin:t and Zoning Commission heard this item on July 5 2007 At the public hearing. the Commission voted to recommend approval. a. Summary of Commission Public Ilearin~: i. In favor: Pamela Hall (Applicant's Representative & Bryan Foote (Applicant's En ineer) ii. In opposition: None iii. Commentin :None iv. Written testimonv: None v. Staff presenting application: Amanda Hess vi. Other Staff commenting on application: None b. Kev Issues of Discussion by Commission: i. That the Council had approved aright-in /right-out /left-in with Gardner-Ahlquist Subdivision (Phase I) on Franklin Road not in keeping with the Commission's recommendation for a ri t-in /right-out only;. ii. That The Applicant will be submitting for a development a~eement modification to ultimately combine the separate development agreement provisions for Gardner-Ahlquist Gateway and Gardner-Ahlquist Gateway South into one DA document• iii. The existin and ro osed landsca in alon St. Luke's Street• and iv. That Staff did obtain from the Applicant a recorded agreement which allows the Gardner- . Ahlauist properties access to and through the private property located at the southeast corner of the Montvue Park Subdivision (Lot 2 Block 5~ c. Kev Commission Changes to Staff Recommendation: i. None d. Outstanding Issue(s) for City Council: i. None The Meridian City ouncil heard hec items nn AuQUSt ld, 2007 At the nnhGr hPAYInQ *hp r'nnncil aD~roved the sLbiect 7,. PP and P rea ~ ~, ummarv of City ounciil P ~bli uearinv_ i. In favor: Tom Ahlauist (Property Ownerl ii. opposition: None iii. Commenting: None iv. Written testimonv None v. Staff presentine application• Anna Cannine vi. Other staff commentine on application• None 111 ev I nec of Di c ~ ion by oLncil: i. The applicant asked the Council for clarity reeardine the10' nathwav located within he 35' landscape buffer along Ea¢le Rd Council was ok with the 5' plus 5' concept along Eaele Rd. ~, Council Changes to Staff/Commission Recnmmenda ' i. None 3. PROPOSED MOTIONS Approval After considering all Staff, Applicant, and public testimony, I move to approve File Numbers AZ-07- O10 and PP-07-012 (PS-07-005 optional), as presented in the staff report for the hearing date of August 14, 2007, with the following modifications: (add any proposed modifications) Denial After considering all Staff, Applicant, and public testimony, I move to deny File Numbers AZ-07-010 and PP-07-012 (PS-07-005 optional), as presented during the hearing on August 14, 2007, for the following reasons: (state specific reasons for denial of the annexation and / or preliminary plat Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 2 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 request) Continuance After considering all Staff, Applicant, and public testimony, I move to continue File Number AZ-07- O10 and PP-07-012 to the hearing date of (insert continued hearing date here) for the following reason(s): (state specific reason(s) for a continuance) 4. APPLICATION AND PROPERTY FACTS a. Site Address /Location: South /southeast of the Franklin Road and Eagle Road intersection Section 16, T3N, R1E b. Owner /Applicant: Ahlquist Development, LLC 13901 N. Wainwright, Suite B Boise, ID 83713 c. Representative: Pamela Hall, Timberline Surveying, PLLC d. Present Zoning: R1 (Ada County) e. Present Comprehensive Plan Designation: Commercial £ Applicant's Statement /Justification: "The applicant is proposing a mixed use development targeting high-end users. The proposed uses include shopping, restaurant services, general office, and medical office." 5. PROCESS FACTS a. The subject application will, in fact, constitute an annexation as determined by City Ordinance. By reason of the provisions of the Meridian City Code Title 11 Chapter 5, a public hearing is required before the City Council on this matter. b. The subject application will, in fact, constitute a preliminary plat as determined by City Ordinance. By reason of the provisions of UDC 11-5, a public hearing is required before the City Council on this matter. c. Newspaper notifications published on: June 18, 2007, and July 2, 2007 (Planning & Zoning Commission) July 23, 2007, and August 6, 2007 (City Council) d. Radius notices mailed to properties within 300 feet on: June 12, 2007 (Planning & Zoning Commission) July 20, 2007 (City Council) e. Applicant posted notice on site by: June 25, 2007 (Planning & Zoning Commission) August 4, 2007 (City Council) 6. LAND USE a. Existing Land Use(s): Single family rural residential Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 3 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 b. Description of Character of Surrounding Area: This site is surrounded by various uses and zoning designations. Of note, are the St. Luke's Regional Medical Center to the south and the RC Willey complex to the north. This area is rapidly transitioning into one of the city's largest and most visible business and retail areas. c. Adjacent Land Use and Zoning 1. North: Gardner-Ahlquist Gateway, Phase I, zoned C-G 2. East: Touchmark Living Center, zoned L-O 3. South: St. Luke's Regional Medical Center, zoned L-O 4. West: Eagle Road, offices and homes, zoned L-O and R2 (Ada County) d. History of Previous Actions: In March of 2007, the Planning & Zoning Commission heard a request for annexation for 22.3 acres and preliminary plat for 11 commercial lots for the Gardner-Ahlquist Gateway Subdivision. This property is located just north of the subject site. Originally, the applications included both the 22.3-acre and the 6.7-acre portion (the subject application) as one development. For various reasons, the Applicant chose to divide the annexation area into two parts. The subject application will complete the Gardner-Ahlquist Gateway development. The Gardner-Ahlquist Gateway Subdivision was granted approval subject to a development agreement. Several items included in said agreement included the allowed number and square footages of buildings and uses for the entire site (both phases). As there are two separate phases of development, two separate development agreements would normally be required; one exclusive to the first phase, Gardner-Ahlquist Gateway Subdivision, with annexation and platting of that site; and one for this phase, Gardner-Ahlquist Gateway South. The Commission should note that the Applicant is in the process of submitting a development agreement modification application to "clean up" the DA for the Gardner-Ahlquist Gateway Subdivision to outline the uses /square-footages exclusive to that phase, and also to incorporate any development agreement requirements included with the Gardner-Ahlquist Gateway South approval, the subject application. Condensing both development agreements into one will benefit the City and Planning Staff, as this will be easier to for Staff to regulate the allowed uses for the entire property by having only one document to refer to. e. Existing Constraints and Opportunities 1. Public Works Location of sewer: This property is proposing sewer from mains in Franklin Road. Location of water: There are currently water mains in Franklin and E. Louise Drive. Issues or concerns: None. 2. Vegetation: There are some existing trees on the site that should be protected or mitigated for. 3. Floodplain: N/A 4. Canals /Ditches /Irrigation: The Snyder Lateral courses through the subject site in an east/west direction. 5. Hazards: N/A 6. Proposed Zoning: C-G Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 4 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 7. Size of Property: 6.67 acres f. Landscaping: 1. Width of street buffer(s): Per the Future Land Use Map, Eagle Road is designated as an "Entryway Corridor" adjacent to this site. As such, the UDC (Table 11-2B-3) requires a 35-foot wide street buffer adjacent to said roadway. The landscape plan (Sheet L1) proposes a 35-foot wide buffer along Eagle Road. Landscape buffers along streets should be either placed in a separate common lot or a landscape easement outside of the ultimate right of way line. 2. Percentage of site as open space: The UDC does not require open space or site amenities for commercial developments. 3. Other landscaping standards: Landscaping within the proposed parking lot areas should be constructed in compliance with UDC 11-3B-8. g. Proposed and Required Non-Residential Parking: One off-street parking space is required for every 500 square feet of gross floor area. Also, one Type A and one Type B parking space required for the loading areas (per UDC 11-3C-8). No buildings are proposed with the subject application. Staff will monitor the square footage of each building as it is submitted for CZC approval to ensure that adequate parking is provided. h. Summary of Proposed Streets andlor Access: With the approval for the 22.3-acre Gardner- Ahlquist Gateway Subdivision, the Applicant was approved for aright-in /right-out access to Eagle Road and aright-in/right-out/left-in access to Franklin Road. Primary access to this development will be through the Gardner-Ahlquist Gateway Subdivision via said accesses. Alternate access will also be available to the subject property via a private driveway at the south property line which connects to an existing street, St. Luke's Street. These access points and other access issues are further discussed in Section 10 of this report. ACHD is supportive of the proposal as long as all Site Specific and General Requirements are met (See Exhibit B-5). 7. COMMENTS MEETING On June 1, 2007, Planning Staff held an agency comments meeting. The agencies and departments present included: Meridian Fire Department, Meridian Police Department, Meridian Public Works Department, and the Sanitary Services Company. Staff has included all comments and recommended actions as Conditions of Approval in the attached Exhibit B. 8. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated on the Comprehensive Plan Future Land Use Map as "Commercial." The Comprehensive Plan defines the Commercial district as providing "a full range of commercial and retail to serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi-family residential, as well as appropriate public uses such as government offices. Within this land use category, specific zones may be created to focus commercial activities unique to their locations. These zones may include neighborhood commercial uses focusing on specialized service for residential areas adjacent to that zone." The Applicant is requesting to rezone this property to C-G, which is consistent with the comprehensive plan designation for this area. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis below policy in italics): • Chapter VII, Goal III, Objective A, Action 1 -Require that development projects have planned for the provision of all public services When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 5 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 to be annexed in the following manner: - The subject lands currently lie within the jurisdiction of the Meridian Rural Fire Department. Department, who currently shares resource and personnel with the Meridian Rural Fire Department. - The subject lands currently lie within the jurisdiction of the Ada County Sheriff's Office. Once annexed, the lands will be serviced by the Meridian Police Department (MPD). - The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACHD) and the Idaho Department of Transportation (ITD). This service will not change. - The subject lands are currently serviced by the Meridian School District #2. This service will not change. - The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Chapter VII, Goal I, Objective B -Plan for a variety of commercial and retail opportunities within the Impact Area. Staff finds that the site is designated "Commercial" on the Comprehensive Plan Future Land Use Map. Staff believes that over time, a variety of office and commercial opportunities will be provided on this site. Chapter VII, Goal I, Objective D -Encourage appropriate land uses along transportation corridors Staff believes that the proposed development is appropriate along the adjoining transportation corridor (Eagle Road / SH SS and Franklin Road). This development project will be highly visible and help to define the entrance to the city. Access the SH SS is discussed in greater detail below. • Chapter VII, Goal III, Objective A, Action 1 -Ensure the ease of mobility of people and goods by implementing access control measures on major transportation corridors With the approval for the 22.3-acre Gardner-Ahlquist Gateway Subdivision, the Applicant was approved for aright-in /right-out access to Eagle Road and aright-in/right-out/left-in access to Franklin Road. Staff believes that as long as no new driveways to Eagle Road are proposed, access to this site conforms to the UDC and staff believes the potential for traffic problems onto the aforementioned roads is minimized. • Chapter VII, Goal IV, Objective D, Action 5: Require appropriate landscape and buffers along transportation corridor (setback, vegetation, low walls, berms, etc.) By Ordinance, a minimum 35 foot wide landscape buffer along all entryway corridors is required. The Applicant is proposing to construct 35 foot wide street buffers along the adjacent arterial streets (Eagle Road and Franklin Road). 9. ZONING ORDINANCE a. Allowed Uses in Commercial Districts: UDC Table 11-2B-2 lists the permitted, accessory, and conditional uses in the C-G zoning district. Retail stores, offices uses, and service-based industries are either principally or conditionally permitted uses within the C-G zone. b. Purpose Statement of Zone: The purpose of the Commercial Districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Four Districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation ANNEXATION AND ZONING The annexation legal description submitted with the application (prepared on April 13, 2007, by Robert G. Hinckley, PLS) shows the property adjacent to the existing corporate boundary of the City of Meridian. Concept Plan: The Applicant submitted a conceptual site plan which depicts the entire Gardner- Ahlquist Gateway development. The concept plan proposes between 492,000 - 674,000 square feet of combined office and retail space for the site. Approximately 327,000 - 466,000 square feet of said space to be located on the Phase I property, and 165,000 - 208,000 square feet on Gardner-Ahlquist Gateway South, or Phase II. The majority of the property will be geared towards office uses. Staff is supportive of the focus on office space over retail at this location. The proximity to St. Luke's Regional Medical Center makes this an ideal area for medical office buildings and other professional users. Staff is also supportive of the retail element of the proposal which will help to support the high daytime population that will be present with the amount of office space proposed. Also included in the concept plan is a redesigned public street network in on the subject property which was approved with the Gardner-Ahlquist Gateway Subdivision (Phase I). This proposed street network eliminates much of the existing loop road, Montvue Drive, and creates a more direct east-west and north-south circulation pattern through the site. Further discussion of these access issues can be found in the Preliminary Plat analysis section below. Design: This site is located in a very visible section of the City and has the potential to become one of the City's most recognizable features. The importance of this location makes quality design essential. Elevations specific to this 6.67-acre "phase," Gardner-Ahlquist Gateway South, were not submitted with the subject application. However, the Applicant submitted conceptual elevations for both office and retail uses within the 22.3-acre Gardner-Ahlquist Gateway Subdivision. Staff reviewed these conceptual elevations and believed they are high quality buildings. The Council also reviewed and subsequently approved these elevations for that Subdivision. Therefore, Staff recommends that all buildings constructed on the Gardner- Ahlquist Gateway South Subdivision also be tied to the elevations approved for the Gardner- Ahlquist Gateway Subdivision. To ensure a minimum design standard, and as required for development along entryway corridors, all buildings within the Gardner-Ahlquist Gateway Subdivision (Phase I) were deemed subject to administrative design review, as defined in UDC 11-3A-19. Staff believes said requirement should also be extended to Gardner-Ahlquist Gateway South, and has made this requirement a stipulation of the associated development agreement. Staff also believes a minimum of 3 buildings; as depicted on the submitted site plan, should be required on this 6.67- acre site to ensure that a variety office and retail space is provided. Certificate of Zoning Compliance: The purpose of a Certificate of Zoning Compliance (CZC) permit is to ensure that all construction, alterations and / or the establishment of a new use complies with all of the provisions of the UDC before any work on the structure is started and / or the use is established (UDC 11-SB-1 A). To ensure that all of the provisions in the Development Agreement (see below) are complied with, Staff will require that the Applicant obtain CZC approval from the Planning Department prior to site development, where all site and landscaping improvements must be installed prior to occupancy. Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 7 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 Development Agreement: UDC 11-SB-3D2 provides the City Council the authority to require a property owner to enter into a Development Agreement with the City of Meridian that may require some written commitment for all future uses. Due to the proposed uses and the visibility of this site, Staff believes that a Development Agreement is necessary to ensure that this property is developed in a fashion that is consistent with the Comprehensive Plan and does not negatively impact nearby properties. If the Commission or Council feels additional development agreement requirements are necessary, Staff recommends a clear outline of the commitments of the developer being required. A Development Agreement (DA) will be required as part of annexing this property. Prior to annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezoning ordinance adoption, and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 to initiate this process. The DA shall include, at minimum, the following: • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. • The Applicant shall be responsible for all costs associated with sewer and water service installation. • The following shall be the allowed uses on this property: Permitted and Accessory uses within the C-G zone. All Conditionally Permitted uses in said zone shall be subject to CUP approval. • The Applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review approval from the Planning Department for all new construction on the subject property. • The site shall develop generally consistent with the submitted concept plan and shall include between 165,000 - 208,000 square feet of combined office and retail space (between 492,000 - 674,000 square feet total, including the north phase). A minimum of 3 buildings shall be required on this site (11 total, including the north phase). No single building within the Gardner-Ahlquist Gateway South Subdivision shall exceed 100,000 square feet. • All buildings on the site shall be generally consistent with the conceptual office and retail elevations submitted with the Gardner-Ahlquist Gateway Subdivision. All buildings shall also be subject to the City's Administrative Design Review. • Any buildings located adjacent to Eagle Road shall have architectural elements and enhancements consistent with the submitted elevations on all facades that face Eagle Road. • Locate a minimum of two buildings (5 buildings total, including the north phase) abutting the landscape buffer along Eagle Road. • No direct access to Gardner-Ahlquist Gateway South shall be allowed from Eagle Road / SH 55. • The Applicant shall obtain a recorded agreement which allows the Gardner- Ahlquist properties access to and through the private property located at the southeast corner of the Montvue Park Subdivision (Lot 2, Block 5). Said document must also reciprocate access to said property to and through the Gardner-Ahlquist Gateway Subdivisions. • A continuous 35-foot wide landscape buffer shall be constructed adjacent to Eagle Road. • The Applicant shall be responsible for the construction of a 10'-wide multi-use pathway Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 8 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 (with a public use easement) and the installation of street lights and landscaping along Eagle Road / SH 55 that is consistent with the Eagle Road Corridor Study. Prior to the issuance of any building permit, the subject property shall be subdivided, as proposed on the submitted Preliminary Plat. The Applicant shall complete all required site improvements prior to obtaining Certificates of Occupancy for the proposed development. PRELIMINARY PLAT Staff believes that the proposed preliminary plat, prepared by Treasure Valley Engineers and dated April 13, 2007, will substantially comply with the Unified Development Code if all Conditions of Approval are complied with, as listed in Exhibit B. Access: As mentioned above, no new access points are proposed to this phase to /from Eagle Road. The primary entrances into this site will be from the north, via streets and drive aisles constructed with Gardner-Ahlquist Gateway Subdivision (Phase I). ACHD Staff is generally supportive of these accesses, as proposed. The Applicant is also proposing to tie into an existing driveway access via a private street which is to be located at the southeast corner of the property. The driveway access, located on private property (Lot 2, Block 5, Montvue Park Subdivision) and not considered a street, connects with the existing St. Luke's Street for the St. Luke's Regional Medical Center. St. Luke's Street is a private street, owned and maintained by the hospital; as such, St. Luke's controls access to this street. Thus, the Applicant must receive an access ingress /egress easement from the hospital to utilize St. Luke's Street. A document, in fact, has been recorded which allows the Montvue Park properties to utilize St. Luke's Street. However, the Applicant must also be provided unrestricted access over the private property located at the southeast corner of the Montvue Park Subdivision (Lot 2, Block 5) in order to gain access to St. Luke's Street. Therefore, as Staff is unaware of a recorded document with allows such, aningress /egress easement must be obtained by the Gardner-Ahlquist Gateway development and, subsequently, recorded with the County Recorder. Said document must also reciprocate access to said private property to and through the Gardner-Ahlquist Gateway developments. Prior to signature of the final plat, the Applicant should also provide documentation of a binding contract that establishes who is responsible for the repair and maintenance of the private street located on Gardner-Ahlquist Gateway South (UDC 11-3F-3B4). The private street lot shall be depicted on the face of the final plat (UDC 11-3F-3B3). Design and construction of the private street shall comply with UDC 11-3F4. The Applicant should also note that gates are prohibited on private streets (UDC 11-3F-4A4). No on-street parking should be allowed on the proposed private street. The private street should be signed as "No Parking" as per the Meridian Fire Department's comments. Please see Exhibit D for the required findings for a private street. Public Street Realignment /Vacation: As part of the approval for the 22.3-acre Gardner- Ahlquist Gateway Subdivision, the Applicant was required to vacate the existing Montvue Park Subdivision public street system and create the street system that was proposed on the preliminary plat for with the Gardner-Ahlquist Gateway Subdivision. The Applicant completed the vacation process with the City in April of this year. ACHD is supportive of the proposal as long as all Site Specific and General Requirements are met. (See Exhibit B-5) Landscaping: Staff is supportive of the proposed landscape plan prepared by Edwards Landscape Architecture, labeled Sheet L1, dated 5/16/2007, as submitted. Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 9 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 Ditches, Laterals, and Canals: The Snyder Lateral traverses through this property. Per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled. Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (UDC 11-3A-15). The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, asingle-point connection to the culinary water system shall be required. If a single- point connection is used, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with City Code. Fencing: The Applicant is not showing any fencing on any of the submitted plans. A detailed fencing plan should be submitted upon Application of the final plat (UDC 11-3A-7). If permanent fencing is not to be provided, temporary fencing to contain construction debris must be installed around the perimeter prior to issuance of a building permit. All fencing should be installed in accordance with City Code. See Exhibit B below. Refuse /Service Areas: The submitted landscape plan and preliminary plat do not depict where the refuse /service areas will be. UDC 11-3A-12 requires the visual and acoustic impacts of these functions are fully contained and out of view from adjacent properties and public streets. All future CZC applications should clearly demonstrate how this standard is met. b. Staff Recommendation: Based on the above analysis, Staff fmds the Preliminary Plat application generally conforms to the Comprehensive Plan policies and UDC standards. Staff recommends approval of AZ-07-010 and PP-07-012 (PS-07-005 optional) subject to the Conditions listed in Exhibit B and the Development Agreement as outlined in Section 10 of the staff report. The Meridian Planning and Zoning Commission heard this item on July 5, 2007. At the public hearing, the Commission voted to recommend approval. The Meridian Citv Council heard these items on 7. At the nublic hearing the Council annroved the subiect 7.. PP and P reaue t 11. EXHIBITS A. Drawings 1. Preliminary Plat (dated April 13, 2007) 2. Landscape Plan (dated May 16, 2007) 3. Conceptual Site Plan 4. Conceptual Office Elevation (from Gardner-Ahlquist Gateway Subdivision) 5. Conceptual Retail Elevation (from Gardner-Ahlquist Gateway Subdivision) B. Agency Comments and Conditions 1. Planning Department 2. Public Works Department 3. Fire Department 4. Police Department 5. Ada County Highway District 6. Sanitary Services Company 7. Central District Health Department C. Legal Description D. Required Findings from Unified Development Code Gardner-Ahlquist Gateway South - AZ-07-010, PP-07-012, & PS-07-005 PAGE 10 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 A. Drawings 1. Preliminary Plat (dated 4/13/2007) I ~ ~ ~~ ~~: (p~ ~~ ~M D Nr "y '~ . ~r`'~.: ~ ~j ~` Er V ~" ~~ ~ ''I i Eo s ~. :fy --le~~~. i~ 4` ~ ~:~'~~~ E~~o ~I Exhibit A s CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 2. Landscape Plan (dated 5/16/2007) ~r - :a .. ,v ~ ~ ~"; ig~,;~~ ~r-~~rl?i'~I' I~ ~jir lL' I ill~l' ili~ JL? ~:f~ ± s,, .c ~~M~~ t ~ ~ ~~~ ~~ ~~ ~C~~~ .~h~ ~~~~i~~~ ~.~ __ ~I. (~. ~.~ i ~~# ~~ ~~ ,~ ~` ~ ---' ~ iI ~ 3t~ a ,~" ~` r ` ~•~. ~ ~~ ~' -~ i i ~--------- - --- __t_~ Iaii ~ _._ ------- .----- _.,_.,w -: ~ ~i --------i- -----, _ _,_~ ~ Q ~i -___ _~. ____~a ~~_ u:~. ~ ~ ~ -~ ,~~ L _.-__ _~._.~ " R ~, ~~j 11! ~ ~ ~ l e ~ yy ~1~ { '~ a l r `K j. Exhibit A • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 3. Conceptual Site Plan f ~~ ~~ :~ ~I .~'`~. k St. Luke's Drive (Private) ,. Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 4. Conceptual Office Elevations Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 5. Conceptual Retail Elevation Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST I4, 2007 B. Agency Comments and Conditions 1. PLANNING DEPARTMENT 1.1 ANNEXATION COMMENTS 1.1.1 The annexation legal description submitted with the application (prepared on April 13, 2007, by Robert G. Hinckley, PLS) shows the property adjacent to the existing corporate boundary of the City of Meridian. 1.1.2 Prior to annexation ordinance approval, the Applicant shall enter into a Development Agreement with the City. See Section 10 above for analysis and provisions that shall be included in the development agreement for this site. 1.2 SITE SPECIFIC REQUIREMENTS -PRELIMINARY PLAT 1.2.1 All comments and provisions of the accompanying Annexation and Zoning application (AZ-07- O10) and any future development agreement shall also be considered conditions of the Preliminary Plat (PP-07-012). 1.2.2 The landscape plan prepared by Edwards Landscape Architecture, labeled Sheet L1, dated 5/16/2007, is approved with the following conditions: Construct a 35-foot wide street buffer along the entire frontage of Franklin and Eagle Roads. All required landscape buffers shall be exclusive of the ultimate public right-of- way, exclusive of impervious surfaces, and conform to the design and construction requirements of UDC 11-3B-7. A written certificate of completion should be prepared by the landscape architect, designer, or qualified nurseryman responsible for the landscape plan. All standards of installation should apply as listed in UDC 11-3B-14. The landscape plan is not to be altered without approval of the Planning and Zoning Department. No field changes to the landscape plan are permitted. All standards of installation shall apply as listed in UDC 11-3B-14. 1.2.3 Graphically depict on the face of the final plat a 35-foot wide landscape buffer along Eagle Road. Said buffer shall either be an easement or within a separate common lot. 1.2.4 Direct lot access to Eagle Road / SH 55 is prohibited. 1.2.5 Prior to signature of the final plat by the City Engineer, the Applicant shall vacate all utility and / or drainage easements that do not coincide with the proposed preliminary plat. 1.2.6 All buildings that span across proposed lot lines, or do not conform to the dimensional standards (setbacks, height, etc.) of the UDC shall be removed, relocated, prior to signature of the final plat by the City Engineer. 1.2.7 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of natural waterways, and waterways being used as amenities, that intersect, cross or lie within the area being subdivided shall be covered. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department prior to construction plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 1.2.8 Prior to the issuance of a building permit, the subject property shall be subdivided, as proposed. Exhibit B • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 1.3 GENERAL REQUIREMENTS -PRELIMINARY PLAT 1.3.1 Sidewalks/walkways shall be installed within the subdivision and on the perimeter of the subdivision pursuant to UDC 11-3A-17. 1.3.2 The Applicant shall comply with the outdoor lighting standards shown in UDC 11-3A-11. 1.3.3 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, asingle-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. 1.3.4 A detailed landscape plan, in compliance with the landscape and subdivision ordinance, and as noted in this report, shall be submitted for the subdivision with the final plat application. Where the Applicant has submitted a preliminary landscape plan and where Staff has reviewed such plan, the landscaping shall be consistent with the preliminary plan with modifications as proposed by Staff. 1.3.5 The Applicant shall submit a fencing plan with the final plat application for the subdivision. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. All fences shall taper down to 3 feet maximum within 20 feet of all right-of--way. All fencing should be installed in accordance with UDC 11-3A-7. 1.3.6 Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be mitigated. 1.3.7 Staff's failure to cite specific ordinance provisions or terms of the approved annexation/conditional use does not relieve the applicant of responsibility for compliance. 1.3.8 Preliminary plat approval shall be subject to the expiration provisions set forth in UDC 11-6B-7. 2. PUBLIC WORKS DEPARTMENT 2.1 Sanitary sewer service to this development is being proposed via extension of mains in Franklin Road. The Applicant shall install mains to and through this subdivision; Applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is being proposed via extension of mains in Franklin Road and E. Louise Drive. The Applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 Due to the possible fire flow requirements, mains shall be upsized to a minimum of 10-inch from the connection in Franklin to the connection in Louise Drive, with an upsized stub to one of the stubs to the south that would eventually connect to the 12-inch main to the south of this subdivision in St. Luke's Street. 2.4 This property is on a pressure zone boundary, therefore a Pressure Reducing Valve/Vault shall be Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 installed at the Applicant's expense in a location to be coordinated with the Public Works Department. 2.5 With the final plat submittal, the construction plans shall show to every lot either a service installed or main fronting it. 2.6 Any potential reimbursement agreements must comply with all requirements of City Code 9-1-13 and 9-4-19, which includes the preliminary agreement (which includes footage, size, and depth of reimbursable pipe) being finalized prior to construction plan approval. The detailed agreement with the reimbursable amount shall be approved by Council prior to plat signature. 2.7 The Applicant shall provide a 20-foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). 2.8 A pressurized irrigation system using existing surface water shall be required per City Code. 2.9 The Applicant has not indicated who will own and operate the pressure irrigation system in this proposed development. If it is to be maintained as a private system, plans and specifications will be reviewed by the Public Works Department as part of the construction plan review. A "draft copy" of the operations and maintenance manual will be required prior to plan approval with the "final draft" being required prior to final plat signature on the last phase of this project. If it is to be owned and maintained by an Irrigation District then a letter of plan approval shall be submitted prior to scheduling of apre-construction meeting. 2.10 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (UDC 11-3A-6). The Applicant should be required to use any existing surface water for the primary source. If a surface source is not available, asingle-point connection to the culinary water system shall be required. If a single-point connection is utilized, the Developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.11 All existing structures not meeting setbacks or meeting the dimensional standards of the UDC shall be removed prior to signature on the final plat by the City Engineer. 2.12 Meridian Public Works specifications do not allow any large landscaping within a five foot radius of water meters. The Applicant shall make the necessary adjustments to achieve this separation requirement and comply with all landscape requirements. 2.13 Any existing domestic wells and/or septic systems within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non- domestic purposes such as landscape irrigation. 2.14 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of natural waterways, that intersect, cross or lie within the area being developed shall be tiled. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department prior to plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 2.15 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted required improvements prior to signature on the final plat. These include but are not limited to, fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, and water. 2.16 Sewer, water, pressurized irrigation, and any life safety development improvement shall receive final approval prior to occupancy. Other required development improvements, such as fencing, micropaths, and landscaping may be bonded for prior to obtaining Certificates of Occupancy. Exhibit B • i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 2.17 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat. 2.18 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.19 Applicant shall be responsible for application and compliance with and NPDES Permitting that maybe required by the Environmental Protection Agency. 2.20 Applicant shall be responsible for application and compliance with any Section 404 Permitting that maybe required by the Army Corps of Engineers. 2.21 Developer shall coordinate mailbox locations with the Meridian Post Office. Where mailboxes are located on or near sidewalk, the Applicant shall comply with all American with Disabilities Act requirements for unobstructed sidewalk access. 2.22 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.23 The Engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.24 One hundred watt, high-pressure sodium streetlights, on 25' pole shall be required on all public residential streets. Two-hundred and fifty watt high pressure sodium streetlights, on 30' pole shall be required on subdivision entrances and collector roadways. Design of the streetlights shall be approved by the Public Works Department. Decorative lights require a streetlight agreement on file with Public Works prior to activation. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants, and no further than 400' distance in between locations. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain approval from the Public Works Department, and permit from Building Department prior to commencing installations. 3. FIRE DEPARTMENT 3.1 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. £ Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.3 Any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 3.4 All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius. 3.5 For all Fire Lanes provide signage, "No Parking Fire Lane." Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 3.6 Fire lanes, streets, and structures including the canopy height of mature trees shall have a vertical clearance of 13' 6. 3.7 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required before combustible construction is brought on site. 3.8 Commercial and office occupancies will require afire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed per Appendix D. 3.9 The office/commercial lots lot will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2612 responses in the year 2004. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 3.10 The Applicant shall work with Planning Department Staff to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance at the required intersection(s). 3.11 The Fire Department has concerns about the addressing of the existing house and the address being visible from the street which the project is addressed off of. Please contact the Addressing Specialist at 898-5500 to address this concern prior to the public hearing. 3.12 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the Intemational Fire Code. 3.13 Provide exterior egress lighting as required by the International Building & Fire Codes. 3.14 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.15 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 3.16 There shall be a fire hydrant within 100 feet of all fire department connections. 3.17 Buildings over 30' in height are required to have access roads in accordance with the International Fire Code Appendix D, Section D.105. 3.18 Emergency response routes and fire lanes shall not be allowed to have speed bumps. 3.19 Buildings or facilities exceeding 30 feet (9144mm) or three stories in height shall have at least three means of fire apparatus access for each structure. Two of the access roads shall be placed a distance apart equal to not less than one half of the length of the overall diagonal dimension of the property or area to be served, measured in a straight line. Exhibit B • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 3.20 Buildings or facilities having a gross building area of more than 62,000 square feet (5760 m2) shall be provided with two separate and approved fire apparatus access roads separated by one half of the maximum overall diagonal dimension of the property or area to be served, measured in a straight line between accesses. Exception: Projects having a gross building area of up to 124,000 square feet (11520 m2) that have a single approved fire apparatus access road when all buildings are equipped throughout with approved automatic sprinkler systems. (Remoteness Required) 3.21 The project is anticipated to have multi-story buildings and, therefore, will require aerial access per the specifications of the IFC, Section D.105. 4. POLICE DEPARTMENT 4.1 The proposed development shall limit landscaping shrubs and bushes to species that do not exceed two feet in height. Trees shall have a canopy of no less than six feet. 5. ADA COUNTY HIGHWAY DISTRICT 5.1 SITE SPECIFIC CONDITIONS OF APPROVAL 5.1.1 Comply with requirements of ITD and City of Meridian for the Eagle Road frontage. Submit to the District a letter from ITD regarding said requirements prior to District approval of the fmal plat or issuance of a building permit (or other required permits), whichever occurs first. Contact the District III Traffic Engineer at 334-8340. 5.1.2 Dedicate 60 feet ofright-of--way from the centerline Franklin Road abutting the site. 5.1.3 Construct the internal streets as a 40-foot street section with two 20-foot travel lanes, vertical curb, gutter, and 5-foot concrete sidewalks within 54 feet of right-of--way, as proposed. 5.1.4 Construct one temporary turnaround on Lot 2, as proposed. 5.1:5 Submit a vacation application for the existing right-of--way on N. Montvue Drive to be vacated or exchanged. If the vacation /exchange is not approved by the District through the separate process, the Applicant will be required to improve the existing roadways to current public street standards 5.1.6 Construct one roadway (E. Louise Drive) to intersect Eagle Road located approximately 200 feet north of the south property line (measured property line to centerline). 5.1.7 Construct one roadway to intersect Franklin Road located approximately 360 feet west of the east property line (measured property line to centerline). Design and install a median to construct on Franklin Road that will restrict this roadway to left-in /right-in /right-out only. 5.1.8 Other than the access specifically approved with this application, direct lot access is prohibited to Eagle Road and Franklin Road, and shall be noted on the final plat. 5.1.9 Comply with all Standard Conditions of Approval. 5.2 STANDARD CONDITIONS OF APPROVAL 5.2.1 Any existing irrigation facilities shall be relocated outside of the right-of--way. 5.2.2 Private sewer or water systems are prohibited from being located within any ACRD roadway or right-of--way. 5.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 5.2.4 Replace any existing damaged curb, gutter, and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 file number) for details. 5.2.5 Comply with the District's Tree Planter Width Interim Policy. 5.2.6 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures, and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 5.2.8 The Applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 5.2.9 Construction, use, and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 5.2.10 Payment of applicable road impact fees are required prior to building construction. The assessed impact fee will be based on the impact fee ordinance that is in effect at that time. 5.2.11 It is the responsibility of the Applicant to verify all existing utilities within the right-of--way. The Applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The Applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of--way. The Applicant shall contact ACRD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 5.2.12 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the Applicant or the Applicant's authorized representative, and an authorized representative of the Ada County Highway District. The burden shall be upon the Applicant to obtain written confirmation of any change from the Ada County Highway District. 5.2.13 Any change by the Applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the Applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless awaiver /variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 6. SANITARY SERVICES DEPARTMENT 6.1 Provide a minimum 28' inside and 48' outside radius for all alleys and private streets, where they intersect a public street. 7 CENTRAL DISTRICT HEALTH DEPARTMENT 7.1 After written approval from appropriate entities is submitted, we can approve this proposal for: central sewage and water. 7.2 The following plans must be submitted to and approved by the Idaho Department of Environmental Quality: central sewage and water. 7.3 Run-off is not to create a mosquito breeding problem. Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 C. Legal Description Il~&1. rvti~tat~.vTx~c'str~ut ~Cri~evivc. ExH~B~r a Annexation Lcription Rev. D For Gardner-~#alquist Gateway De~elc~pmer~t .~b'No. d632E) Apri113, 201)7 p,~ ttf tip N'INt/4 of 5ecticrn ?8, T3Nr Rf E; B:M., Asia County, Idaho,-as folrows: 3f1#iJt3 at found Braes Cap matitu»srit msrkrng the N~+t Corner,af sand 5ectran 18; as afown pn Ccrnsr Peepstrratiora Recotd, Irra#. Pisf, 99t>1174T5, Ada Courrty Records; tloe slang the t~rth lrtrs of saki ~Ctian i8, Sotrtir 89°2011" East, 1015:45 feet, b a point on ~ fast Line of M'o-ri++ue Park Sutodi f`, In 8apk 17, ~ ~ axtendad north to +b! Section ;Line, as per the plat:. West Lure of Tauchrr~ Liw't~ Genter Subd+`~slon~Wd, 1, ilia Book 89, a ege i 0313-10316, Ada Cour-tyr Plat Racarda, also ~~ north ta,eaid Sectkur Line; them abng they bau~sriss r~annman to`Dath s>~ld sub '~ the ~Rautheaat corner of Lot 1, 696clctc ~, ~ said • South Qt7°11'43" East, 111 ? :? 8 1~71N't" iyE THE BE©INIVttr1O; Park Sutxtiersian; 'which rs the thence akmg said comrnan txwndary, South ~°i ?'43° East, 2f T.84 feet, to the squtheast' comer of lot 2, Biroelc `5~ of sdic11u1~tvu~ Perk &ubtlrtision; theca sbrrg ttte South Line of Bald Nlontrrua PiEtrk Subciivlsian, North gg°28'41" West,'1(111.12: fast to a point on the Centerline of s. Esgie Road, ~r P.O.C. st~ion 4fl+76.37, as ~ on fhe plarra of Eagle flood, ~A.p. Project No, P-3271 (4~}.. end a 8728.58 foo# n~cirrt~ crrrva to tP~ left; thsrras,~alang said cum arsi Centsdine~, an arc length. of 86.88 0 40`tlt'1 ,and having a chard which ~ Nvtth 00°02"14'Weet, 88,E f P. statl,~n ~ of $t~43.(}5; the+n4~e cnuing arlong -said ~, n~rw cainc~dent witty the West Line cif said Sectigr7l t3 MartFi t~"x'14° 1rt, 4U8.55 fast,. to st~tia~n 54-X5;2,99; thence l+aaui~ said C~ierline of S: EaQls Rid along the Line carrrrnon to said Lai 8 arKi 7. Flloctc 5 of A9arrtvua Park 8ubdiviator•, and sxtendhrg w~terty, South ~°SO'OT'.East, 226:03 fe~R, h> a found 112 inch nsbar marking the comer common to Lots e, T, ®and 10 of Block 8 rrr said Rt?orMrue Park Subd'ivieron thence along the Lure common b late 9 and 10, Black 5, South 88°3024" East, 1:'7'9.37 feet, to a point an-the Lkre common to Lob 8 and 10, in BlocJe 5 ofsaid t+~antrreae Park Subdivision; east to the Cefrterlirre of W. iJionfi+~re l3ritr+s; r >Arrtxr,,e;re, Eevbd~~f~Ldeo F 3~1K~lNE7C t ~~,so0ls~i: 83681 cam: (~as~ a63-n3~s Fax;. C211$~ 463-i39r Exhibit C • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 I~ r~r~~ i~~?Iw CYF7L.lN1/.s7R1JC7L1R.lL a~vcrxes~t~we the a~rrg said Gerrtertine, South X1.2`19" East, 122.02 feet; the~x5e issuing sairi C~del'line, South 89°30"09" East, 20t?.23 tq a painf'on the Lute cx~rnnrarrt ~ Lots '! .and 2, 6icrGlc ~ of sak! ptat of Montwe Park 8uiuis#on; th6ne~ said corrurnon Lira, South OD°~~'19" East, 18.12feet. it~ncas leav~g saki Common Lam, South 89'°3b'09" Ems, 199:73 feet, to a p©iht An the Centne:of E. Montvcue l7rive~, es sthow~rz an said. plat of Mantvue Park Sa~kidivisian; thence ate said Centerkne, South 04Y°`12'1 ~" East, 11'9.56 fast; therlCe #ea++iing e~aid Centerline, abng a line extended from ~ South Line of mid Lot 1, Block 5, 'youth 8$°14`tt0" East, 207.40 6®et, to the Rt31NT OF BEt~lNNIN6. EXCL~PTINff Lot Z; Bltvctt 5, arxi the East 40 feet of Lot 3, t3iodc 5. Cort~ning 316,$52 ware feet, of 7:27, acres, more or lei, and subject. to any :easements or .rights of way c'~fi record. car athenaise existin6. ` ~ajkl~ LAkQ~ ~ A4 ~~~ ~~~7 $~2 ~,~;a~o+KS a~~ P^uuo.Qera~r taut, nacntu~q~a ~ Sao ~araax a.me ~.e.~,a~ z ~~ `Tr~swre V>~r E>eers, Inc: t~94 b~..t Ake Nee~pa, rrl~o t~tn N`aac; (7.Q8) 4tk3-9391 Exhibit C • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 14, 2007 dWA. Ct~" Mrsi Na.9~09?47e 8 ~}9 sU~. ss-oq-.o7 _ E. FfiCAhIK'lfN ROAD ggg~gyl"g ~'7A8:~~ f 7 136.... _.......i - _ ~. _ ~. _ 10t8:~ "' _ __._ _ '..~„`--^b! j ~ .,r._.:_. ~. I a j f 1 ~ i {I~? j i j ~ ~ ' , 1 I ~ ~ ~ s+~e~a'c~a~~ 1 ~~~ii, q~ ~ i f~ f i r t j i I pawn c~ sEaHnl~Na .r su 1 i ~ ~ Q ~~ ~ -ro~t a parr h ~ i ~$ ~ ~ ~ X00 ~ ~~~~~~~r.r~wwL~~~a~r~~ •.~'Y~~w.~~~~~ ~ N89~'~#3'"W ~101t.73' RE'Y ~ L ~ 6Y ~ f i ~.z7 acR~sf ._ M~RfI11hH i 3!6;652 SQ. FT:t ~ _'Z04~ PRO~C ., ~4NNEXAI?Q~J MAR' 4`~A~II.Qllial5fi QQ ~vr~ s.~ 'dEItIAY "~ i~ urorA-i Bn~FTkdrtirH 2fl57-i?6 NW1/r4, g C. CITY Oi` noas~st,awna+~ Pit4AdECT~ T3N, R1E. Rail ~ ANERIt~lAtd, AEA GO., IDAwO auza®s~;.r~.,na~em~ Exhibit C CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to zone all of the subject property to C-G. The Council finds that the proposed zoning map amendment complies with the applicable provisions of the Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report for more information. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; If the Applicant complies with the conditions outlined in the development agreement, the Council fmds that the proposed commercial district will be in compliance with the specific district regulations. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. Staff and the Commission recommend the Council rely on any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-SB-3.E). The C-G zoning amendment will provide commercial area that is similar in nature to existing and proposed commerciaUoffice development in the vicinity. The Council finds that all essential services are available or will be provided by the developer to the subject property and will not require unreasonable expenditure of public funds. In accordance with the findings listed above, the Council finds that Annexation and Zoning of this property to C-G would be in the best interest of the City, if the Applicant enters into a Development Agreement (DA) with the City, as mentioned in Section 10 of the Staff Report. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The Council finds that the proposed application is in substantial compliance with the adopted Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, and Analysis, Section 10 of the Staff Report. Exhibit D • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services are available to accommodate the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because the developer is installing sewer, water, and utilities for the development at their cost, the Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Staff and the Commission recommend Council rely upon comments from the public service providers (i.e., police, fire, ACRD, etc.) to determine this fmding. (See finding Items 3 and 4 above under Annexation Findings, and the Conditions of Approval in Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Staff and the Commission are not aware of any health, safety, or environmental problems associated with the development of this subdivision that should be brought to the Council's attention. ACRD considers road safety issues in their analysis. Staff and the Commission recommend that the Council reference any public testimony that may be presented to determine this finding. f. The development preserves significant natural, scenic or historic features. Staff and the Commission are unaware of any natural, scenic, or historic features on this site. Therefore, the Council finds that the proposed development will not result in the destruction, loss, or damage of any natural, scenic, or historic feature(s) of major importance. Staff and the Commission recommend Council reference any public testimony that maybe presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Staff and the Commission are unaware. 3. Private Street Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings a. The design of the private street meets the requirements of this Article; The design of the streets shall meet the standards as set forth in UDC 11-3F-4. No gates are allowed. Roadway and storm drainage shall be contained on site. b. Granting approval of the private street would not cause damage hazard, or nuisance, or other detriment to persons property, or uses in the vicinity; and Staff and the Council do not anticipate any hazard, nuisance, or other detriment from the private street if it is constructed and maintained per UDC standards. Exhibit D CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 c. The use and location of the private street shall not conflict with the Comprehensive Plan and/or the regional transportation plan. Staff and the Council finds that the location of the private street does not conflict with the Comprehensive Plan and / or the regional transportation plan. Exhibit D • • August 24, 2007 VAR 07-014 MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT Meridian Elementary School ITEM NO. 5-1 REQUEST Findings for Approval -- Request for a Variance to UDC 11-3D-7a to exceed the 4sf area maximum for a public service information sign to allow 19sf LED reader board sign for Meridian Elementary School -- 48 West State Street AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: ~/~'Y/U / Phone: ~f ~f (p - 2(~ ~ ~~ .~..~G,ii Staff lrntials: Materials presented at public meetings shall become property of the City of Meridian. • CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER `"~ c:rrv +ar i'*' *~ «~c~ ,~ In the Matter of a Variance Request from UDC 11-3D-7a, to exceed the four (4) square foot area maximum for a public service information sign to allow a nineteen (19) square foot LED reader board sign for Meridian Elementary School by Meridian Elementary School. Case No(s). VAR-07-014 For the City Council Hearing Date of: August 14, 2007 (Findings on the August 28, 2007 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 14, 2007 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-SA. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). VAR-07-014 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval in the attached Staff Report for the hearing date of August 14, 2007 incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-SA and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Variance, as evidenced by having submitted the Proposed Public Information Sign in the attached Staff Report for the hearing date of August 14, 2007, is hereby conditionally approved; • The sign for Meridian Elementary School shall be no greater than nine (9) feet wide and two (2) feet two (2) inches in height, a total of nineteen (19) square feet, to be located above the main entrance of the school; • The message on the reader board shall not be changed more than once a day so that it will not be an animated sign. D. Attached: Staff Report for the hearing date of August 14, 2007 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). VAR-07-014 By action of the City Council at its regular meeting held on the ~~, 2007. COUNCIL MEMBER DAVID ZAREMBA COUNCIL MEMBER JOE BORTON COUNCIL MEMBER CHARLIE ROUNTREE COUNCIL MEMBER KEITH BIRD TIE BREAKER MAYOR TAMMY de WEERD ATTEST: ,~` ~ ~. ~, T ~Q ~~.~I~ WILLIAM G. BERG, JR., CI Y C ERK ~ ~`~ %~'O T,~ ts~j ,~v~ Copy served upon: / Applicant ~~•''~~~~,,,•~•' `~ \ ~~ Planning Department Public Works Department / City Attorney By Dated: S'"30'O~ City Clerk's Office • 28 day of VOTED VOTED_ C%~~ VOTED__G~~~ VOTED_ <i~~ VOTED -- MAYOR ~ ~ ~~~WEERD ~~~ `~s ~~ ,` ~i. ~~ '~.. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). VAR-07-014 f~J STAFF REPORT Hearing Date: August 14, 2007 TO: Mayor and City Council FROM: Jenny Veatch, Assistant City Planner 208-884-5533 SUBJECT: Meridian Elementary School • VAR-07-014 Request for a variance to UDC 11-3D-7a, to exceed the four (4) square foot area maximum for a public service information sign to allow a nineteen (19) square foot LED reader board sign above the entrance of Meridian Elementary School at 1035 NW First Street. 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant is requesting a variance from Unified Development Code (UDC) 11-3D-7a, which allows public information signs to be no greater than four (4) square feet in area and no more than four (4) feet in height. The applicant is requesting that the public service identification sign for Meridian Elementary School be nine (9) feet wide and two (2) feet two (2) inches in height, a total of nineteen (19) square feet, to be located above the main entrance. The applicant's justification for the variance is outlined below. 2. SUMMARY RECOMMENDATION Staff is recommending approval of the subject Variance application (VAR-07-014) for the reasons listed herein. Staff finds that the VAR application meets all of the findings required in the UDC in order for the City Council to grant a variance. (See Analysis, Section 8, of this report, for more details.) g, Summ ary of Ci Council Public Hearing: i. In favor: Laura Lantz ii. onnosition: None iii. Commenting: None iv. Written testimony None v. Staff nresentin~ application: Anna Canning vi. Other staff commentine on application• None ]2, j~gy i ssues of D1SCL1SSlon by Counc 1: i. None ~. Irv i. None 3. PROPOSED MOTION (to be considered after the public hearing) Approval I move to approve File Number VAR-07-014 as presented during the hearing on August 14, 2007. Continuance I move to continue File Number VAR-07-014 to the hearing date of (insert continued hearing date here) for the following reason(s): (you should state specific reason(s) for continuance.) Denial Meridian Elementary School Sign Variance VAR-07-014 Exhibit A Page 1 l~J I move to deny File Number VAR-07-014 as presented in the staff report for the hearing date of August 14, 2007, for the following reasons: (you should state specific reasons for denial.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 1035 NW First Street Northeast % of Section 12, Township 3 North, Range 1 West b. Owner: Meridian Joint School District 1303 E. Central Drive Meridian, ID 83642 c. Applicant: Meridian Elementary School 1035 NW First Street Meridian, ID 83642 d. Representative: Byron Yankey, Principal, Meridian Elementary School; Laura Lantz, PTO President e. Present Zoning: O-T (Old Town) £ Present Comprehensive Plan Designation: O-T (Old Town) g. Description of Applicant's Request: The applicant is requesting a variance to UDC 11-3D-7a, to exceed the four (4) square foot area maximum for a public service information sign to allow a nineteen (19) square foot LED reader board that would be a public service information sign. Applicant's Statement/Justification: "We're on of the oldest schools in Meridian and we are a Title 1 School located just blocks from the current city hall. Our student population is diverse, with more than 68% of our population being listed below the poverty line. Despite hardships and low incomes, our student population earned over $7,200 for a LED reader board for our school." "Communication with our parents/guardians is a crucial and an important tool for the success of this public school and its students. The proposed site for the sign is a central location for our parents to see as they drop off and pick up their student. This is a proactive and technologically sound investment for our school. An added bonus for our students and the community at large, this sign would be part of our public address system in an emergency. It will be run on back-up generators." (See Applicant's narrative for more detail.) 4. PROCESS FACTS a. The subject application will in fact constitute a variance as determined by City Ordinance. By reason of the provisions of the Meridian City Code Title 11, Chapter 5, Article A (Table 11-SA- 1), apublic hearing is required before the City Council on this matter. b. Newspaper notifications published on: July 23`d, 2007 and August 6~', 2007 c. Radius notices mailed to properties within 300 feet on: July 20`", 2007 d. Applicant posted notice on site by: July 30~', 2007 5. LAND USE Meridian Elementary School Sign Variance VAR-07-014 Exhibit A Page 2 a. Existing Land Use(s): Property is currently an elementary school with school district administrative offices. b. Description of Character of Surrounding Area: Single family residences, residential neighborhoods transitioning to commercial, light office and Old Town. c. Adjacent Land Use and Zoning: 1. North: Frost Addition subdivision, zoned R-4 2. West: Niday's Addition subdivision, zoned R-4 3. South: W. Pine Avenue and Niday's Addition subdivision, zoned R-4 4. East: N. Meridian Road, Niday's Addition subdivision zoned R-4 and FA Nourses 2na Addition subdivision zoned O-T History of Previous Actions: This property was rezoned (RZ-06-014) from R-4 to O-T in 2007. 6. AGENCY COMMENTS MEETING No agency comment meeting was held specifically for this Variance application. All affected agencies were informed about this request and given the opportunity to submit comments to the Planning Department to be included in this report. No site specific comments or requirements were provided for the Variance application by other agencies or departments. 7. UNIFIED DEVELOPMENT CODE The following UDC sections are pertinent to this application: 11-3D-7a: Directional or public service information signs. Directional signs shall be no greater than four (4) square feet in area and no more than four feet (4') in height. If business identification is used, then it shall be secondary in all aspects to the primary use of these signs for directional purposes as defined. 8. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation: The applicant is requesting a Variance from UDC 11-3D-7a, which requires that public information signs be no greater than four (4) square feet in area and no more than four feet (4') in height. A permit is not required for a permanent sign with directional or public service information. The applicant is proposing a LED reader board that would be a public service identification sign for Meridian Elementary School that would be nine (9) feet wide and two (2) feet two (2) inches in height, a total of nineteen (19) square feet, to be located above the main entrance. The applicant agrees with Staff s recommendation to not change the message on the reader board more than once a day so that it will not be an animated sign. After review of the proposed sign, the applicable sections of the UDC, and a visit to the site, Staff determines the following: - The entrance to Meridian Elementary School is off of W. Pine Avenue and NW First Street. NW First Street dead ends into the school parking lot and the front door of the school. The school is less visible to pedestrians and motorists than typical elementary schools, and the school building is buffered by the playground area and ancillary school office buildings. This sign is solely oriented to parents dropping off children and children arriving in buses. There are no residential homes in close proximity to the front entrance that would be affected by the LED reader board. If the message on the reader board is not Meridian Elementary School Sign Variance VAR-07-014 Exhibit A Page 3 • changed more than once a day, staffbelieves it can be constituted as a public service information sign and not an animated sign (UDC 11-1A-1). The applicant's justification for the LED reader board sign to be located above the entrance of the school to provide parents and students with public school information is reasonable. - The UDC allows public service information signs to be up to four (4) feet in height. The proposed sign is two (2) feet two (2) inches high and nine (9) feet wide. The proposed variance to exceed the overall square footage of four (4) feet allowed to nineteen (19) feet is not excessive. In comparison, a wall sign in the O-T zone maybe up to 18% of the wall elevation with a maximum square footage of seventy-five (75) feet (Table 11-3D-10). 9. RECOMMENDATION Staff is recommending approval of the subject Variance application (VAR-07-014), per the Findings listed in Exhibit B of this report. Staff believes that Findings can be made for approval of the requested variance in this case with the following provisions: The sign for Meridian Elementary School will be no greater than nine (9) feet wide and two (2) feet two (2) inches in height, a total of nineteen (19) square feet, to be located above the main entrance of the school; The message on the reader board shall not be changed more than once a day so that it will not be an animated sign. 10. EXHIBITS A. Drawings 1. Site Plan 2. Proposed Public Information Sign B. Required Findings from UDC (Variance) Meridian Elementary School Sign Variance VAR-07-014 Exhibit A Page 4 Exhibit A: Drawings 1. Site Plan Meridian Elementary School Sign Variance VAR-07-014 Exhibit A Page 5 2. Proposed Subdivision Identification Sign Sign WIDTH is_9 Feet ____ ..__.,_ ~.~- T-- __- .._ i. ' i .... _ . ...................... ~~ ~j. READER BOARD HERE i ' ~' ,READER BOARD HERE-•--•--••••••••••••--• ,' ~~ Meridian Elementary School Sign Variance VAR-07-014 Exhibit A Page 6 ~ ~ Exhibit B: Required Findings from UDC (Variance) The City Council shall apply the standards listed in Idaho Code 67-6516 and all the findings listed in Section 11-SB-4.E of the UDC to review the variance request. In order to grant a variance, the Council shall make the following findings: A. The variance shall not grant a right or special privilege that is not otherwise allowed in the district: City Council finds that granting a variance in the location of the proposed public service information sign, would not grant a right or special privilege to the Applicant. Public information signs are allowed without a permit. The proposed sign does not exceed the height limit allowed for public information signs and is small in comparison to the standards for wall signs allowed in the O-T zone. If the message on the reader board is not changed more than once a day, Staff and the Council believe that it can be constituted as a public service information sign and not an animated sign (UDC 11-1A-1). B. The variance relieves an undue hardship because of characteristics of the site; This property is located on NW First Street. The street is off W. Pine Avenue and dead-ends into the school. The school is less visible to pedestrians and motorists than typical elementary schools, and the school building is buffered by the playground area and ancillary school office buildings. This sign is solely oriented to parents dropping off children and children arriving in buses. City Council finds that this does constitute a hardship because of characteristics of the site. C. The variance shall not be detrimental to the public health, safety, and welfare. City Council finds that granting the subject variance would not be detrimental to the public health, safety, or welfare. Meridian Elementary School Sign Variance VAR-07-014 Exhibit B Page 1 August 24, 2007 AP 07-005 MERIDIAN CITY COUNCIL MEETING AUgust 28, 2007 APPLICANT Todd Mendel ITEM NO. 5-~ REQUEST Findings for Denial -- Request for City Council Review of an Appeal of the Director's Determination to deny a request for a sign permit for Primerica Sign -- 1640 West Cherry Lane Suite 100 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: See adtached CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacte Date: ~/ Phone: ,`S!~ Emailed: ~ ~,~QO Staff Initials: ~.~ Materials presented at public meetings shall become property of the City of Meridian. u BEFORE THE MERIDIAN CITY COUNCIL • C/C 08/14/07 IN THE MATTER OF THE REQUEST FOR CITY COUNCIL REVIEW OF AN APPEAL OF THE DIRECTOR'S DETERMINATION TO DENY A REQUEST FOR A SIGN PERMIT Case No. AP 07-005 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL FOR PRIMERICA SIGN by Todd Mendel APPLICANT The above entitled appeal having come on for public hearing on August 14, 2007, at the hour of 7:00 o'clock p.m. at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho. Anna Canning, City Planning and Zoning Director for the Planning and Zoning Department, and Todd Mendel of Primerica Sign, appeared and testified, and the City Council having duly considered the evidence and the record in this matter therefore make the following Findings of Fact and Conclusions of Law, and Decision and Order: FINDINGS OF FACT The City Council takes judicial notice of its zoning, subdivisions and development ordinances codified at Title 11, Municipal Code of the City of Meridian, and all current zoning maps thereof, and the Amended Comprehensive Plan of the City of Meridian adopted August 6, 2002, Resolution No. 02-382, and maps and the ordinance Establishing the Impact Area Boundary. 2. The property is located at 1640 W. Cherry Lane, Suite 100, Meridian, Idaho, Lot 2, Block 1 of Cherry Crossing Subdivision, Section 2, Township 3 North, Range 1 West, Meridian, Ada County, Idaho. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL PRIMERICA SIGN; CASE NO. AP-07-005 PAGE 1 OF 3 • 3. Charles Storey dba Stormer, LLC, whose address is 4565 W. Quail Ridge, Boise, Idaho 83703, is the current property owner. 4. Todd Mendel dba Primerica, whose address is 1640 W. Cherry Lane, Suite 100, Meridian, Idaho 83642, is the applicant. 5. The Applicant requests an appeal of the Planning Director's denial of a sign permit for property located at 1640 W. Cherry Lane, Suite 100, Meridian, Idaho 83642. 6. The entire parcel of property is included within the Meridian Urban Service Planning Area as defined in the Meridian Comprehensive Plan. CONCLUSIONS OF LAW The City of Meridian has discretionary authority to review and approve or deny decisions. of the Planning Director as provided by the Municipal Code of the City of Meridian, Uniform Development Code, Section 11. DECISION AND ORDER NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby order and this does order: That the Planning Director's decision regarding a Denial of a Sign Permit is upheld for the following reasons: The proposed sign meets the definition of anoff-premise sign. 2. That per the UDC, the wall area is defined to mean the wall surface of a single tenant structure or the store front of the multi-tenant structure. This is a multi-tenant structure with separate tenant entrances. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL PRIMERICA SIGN; CASE NO. AP-07-0OS PAGE 2 OF 3 3. The proposed sign does not exceed 9%, but based on the decision of 1 & 2 above, the decision of the Planning Director is upheld. By action of the City Council at its regular meeting held on the 28 day of August, 2007. ROLL CALL: COUNCILMAN KEITH BIRD VOTED _~~~~ COUNCILMAN JOE BORTON VOTED _G~~ COUNCILMAN CHARLIE ROUNTREE VOTED _ c~~._- COUNCILMAN DAVID ZAREMBA VOTED __G~~ MAYOR TAMMY de WEERD (TIE BREAKER) VOTED ~~ DATED: ~~ ~ ~ ~O 7 MOTION: APPROVED: ~ DISAPPROVED: `\\\,~~~`~~-~1V~ ~ ~rR' Y de WEERD ATTEST: ~ ~ ~ ~ 0 ~~~~~, ~ ~ ~'"~ WILLIAM G. BERG, JR., CITY CrL T 1 ~s~ • ~ ~ ~: Copy served upon: /Applicant ~~"~""''' ~"''``~~ ~_ Planning Department Public Works Department City Attorney By: ~1~~ L.._J Dated: x-30 ~( City Clerk's Office FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL PRIMERICA SIGN; CASE NO. AP-07-0OS PAGE 3 OF 3 August 24, 2007 AZ 06-061 MERIDIAN CITY COUNCIL MEETING AugUSt 28, 2007 APPLICANT RMR Consulting, Inc. ITEM NO. 5-.~ REQUEST Development Agreement -- Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Baraya Subdivision -- 3935 West Franklin Road 8~ 280 South Black Cat Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See aftached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contact Emailed: Materials presented Date: ~ () Phone: ~~~~ /(g F~ css Co S aff I itials: T~ shall become property of the City of Meridian. • • • ADA COUNTY RECORDER d. DAVID NAVARRO AMOUNT .00 82 BOISE IDAHO 08131/07 11:08 AM RECORDED° REQUEST OF III Illllllllllllllllllllllllllll IIIII Meridian Clry 107123289 DEVELOPMENT AGREEA~IVT PARTIES: 1. City of Meridian 2. Dyver Development, L,LC, Owner/Developer TEIIS 1~ VELAPMENT AGR~TI' (this Agreement), is made and entered into this~E~b day of ,~ , 2007, by and between City of Mexidiao, a municipal corporation of the State of o, hereafter called CITY, and Dyver Development, L.LC, whose address is 1977 East Overland Road, Meridian, ID 83642, >arneinafter called OWNERIDEVELOPER. 1. RECITALS: 1.1 VVHERT.AS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit A for each owns, which is attached hereto and by this refenmce incorporated heroin as if set forth in full, heaein after referred to as the Property; and 1.2 WHEREAS, LC. ~ 67-651 lA, Idaho Code, provides that cities may, by ordinance, require or permit as a condition of re-zoning that the Owner/Developer make a written commitment conning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its stadrtory authority by the enactnnent of Ordinance 11-SB-3, which authorizes development agreements upon the an~xation and/or r~e-zoning of land; and 1.4 WHEREAS, Owner/Developer have submitted an application for annexation and zoning of the Property's described in Exhibit A, and has requested a designation of R-8 (Medium Density Residential District), R-15 (Medium-High Density Residential District)and R-44 (High Density Residential District), (Municipal Code of the City of Meridian); and 1.5 WHEREAS, Oamer/Developer made repr+esentatioas at the public hearings both before the Meridian Planning 8t Zoning Commission and before the Meridian City Council, as to how the subject Property will be developed and what improvements will be made; and DEVELOPMM~VT AGREEINENT (AZ 06-061) BARAYA SUBDMSION PAGE 1 OF 12 • 1.6 WHEREAS, r~ec:ord of the proceedings for the requested annexation and zoning designation of the subject Propeaty held before the Planning & Zoning Commission, and subsequently before the City Council, include responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and received furdzer testimony and comment; and 1.7 WHEREAS, City Council, the l Om day of July, 2007, has approved certain Findings of Fact a~ Conclusions of Law and Decision and Order, set forth in Exhibit B, which are attached hereto and by this reference incorporated herein as if set forth in full, hereinafter referred to as (the Firaiings); arai 1.8 VVFIERFAS, die Findings require the Owner/Developer to enter into a development agreement before the City Council takes final action on annexation and zoning designation; and 1.9 OWNER/DEVELOPER deem it to be in their best interest to be able to enter into this Agreement and aclmowledges that this Agreement was entemd into voluntarily and at their urging and requests; and 1.10 WHEREAS, City requires the Owner/Developer to ewer into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of tare Property is in accordance with the terms and conditions of this development agreement, herein being established as a insult of evidence received by the City in the proceedings for zoning designati~ from government subdivisions providing services within the planning jurisdigion and from affected property ownersand toensure re-zoning designation is in accordance with the amended Comprehensive Plan of the City of Meridian adapted August 6, 2002, Resolution No. OZ-382, and the Toning and Development Ordinances codified in Meridian Unified Development Code, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. IIVCORPORATION OF RECl1'AIS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. DEVELAPMT$1T AGREEMfiNT (AZ 06-061) BARAYA SUBDMSION PAGE 2 OF 12 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phra.4es herein contained in this section shall be defined and intea~preted as heman provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and govermonent subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Idaho Avenue, Meridian, Idaho 83642. 3.2 OWNER/DEVELOPER: means and refers to Dyver Development, LLC, whose address is 1977 East Overland Road, Meridian, Idaho 83642 the party that owns and is developing said Property and shall include any subsequent owner(s) or developer(s) of the Property. 3.3 PROPERTY: means and refers to that certain parcel(s) of Propeaty located in the County of Ada, City of Meridian as described in Exhibit A describing the parcels to be re-zoned R-8 (Medium Density Residential District), R-15 (Medium-High Density Residential District) and R~0 (High Density Residential District, attached heaeto and by this reference incorporated 6esein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Ag~+eement are only those uses allowed under City's Zoning Ordinance codified at Meridian Unified Development Code § 11-2A-2 which are herein specified as follows: IlBsingk fomily residentiallots on 2641 acne iu dieprnposed R-8 zone; 216 single family nsidentird lots on 38.26acn~ aid 1 school lot on 198 acres iu the proposal R-IS zone; 2 mr~fomily lo~c on 13 Ol acres in Nie propoaad R-40 zone; and 30 common lots for Barra, Srrbrkvision, and the pertinent provisions of tike City of Meridian Compnhensiv+e Plme are ~ to dkis AZ 0~6-061 gPP~ 4.2 No change in die uses specified in this Agreement shall be allowed without modification of this Agreement. DEVELOPMENT AGREEMENT (AZ 06-061) BARAYA SUBDIVISION PAGE 3 OF 12 5. CONDITIONS GOVERNIIVG DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developershxll develop the Property in acx~ordance with the following special vonditions: 1. All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive prod~tion of traffic, noise, smoke, fumes, glare or odors. 2. All future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time of development. 3. The Applicant will be responsible for all costs associated with the sewea and water service extension. 4. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells maybe used for non-domestic purpcees such as landscape irrigation. 5. Each final plat shall substantially comply with the approved preliminary Plat such that a minimum of 334 single family dwellings are constructed on the R- 8and R-15 portions of the site. No more than fifty (SO) dwellings may be c.onstnrcted until a secondary access is provided W the subject development. 6. The Applicant shall provide amulti-family development within the R-40 zoning district which meets or exceeds a residential density of 16 d.u.'s/acre. 7. Development of the multi-family portion mall be subject to the Conditional Use Permit (CUP) process- ff the Ten Mile Specific Area design guidelines are in force at the time of development, then development of the multi-family potion shall be consistent with said guidelines. Otherwise, the owner / developer shaUprovidecity-approved design guidelines for saidmulti-family portion at the time of procurement of a CUP. 8. The rear elevations of the homes visible from public streets and open Spaces Shall also be subject to the architectural Standards established for Bacaya. 9. The five-foot sidewallcs and 25-foot landscape buffers, constructed in accordance with City Code, shall be installer along Black Cat and Franklin Roads corresponding with phasing, prior to occupancy of dwelling units. 10. The Baraya Residential Design Guidelines are as follows: - Provide for pedestrian connectivity. ~ Develop guidelines for the future owners ofthe muhi-family property. All dwellings shall be provided with eaves which project not less than DBVELOPMEIVT AGREE[MI6NT (AZ 06-061) BARAYA SUBDIVISION PAGE 4 OF 12 • twelve (12) inches beyond the side of the exterior wall. - All dwellings shall be a minimum of 1,100 square feet of livable area excluding the garage area. - At least seventy-five (75) percent of the second story of two-story dwellings shall be set back a minimum of three (3) feet (from the wall plane) or set forward a minimum of two (2) feet (from the wall plane) when positioned over the garage; or two-story dwellings shall inchide architectural features such as, but not limited to, roof lines, belly bands, pop-outs, cantilevers, material variations, and / or color variations across the full width of the garage to break the plane of the lower and upper levels. - Elevations of dwellings shall incorporate varied wall planes or roof forms, prominent fascia and overhangs and main entries shall be defined by incwrporating architecdiral elements such as roof gables, dormers, vestibules, lighting, etc. - Elevations of dwellings, including the garage, shall include natural appearing quality materials and distinctive architechu~al detailing including, but not limited to, stucco, stone, or brick on the side oriented to the street. - The site design shall de~mphasis garages. As such, at least 64 dwellings, or 1991v, of the lots shall accaess garages from public alleys, with the ~imary front entrance from the public street, as shown on the approved preliminary Plat. - Dwellings shall include architechual elements to define entries and windows should be designed to create shadows and give depth be either recessing or protruding. Use trim, sills, easings, mullions, shutters, popouts, and/or other architectural details around windows, entrance doors, sliding glass doors, and garage doors. - Each dwelling shall have a usable covered front porch, balconyand/or courtyard. Recessed entities shall have extended porches, covered entryways, and/or courtyards to at least the front plane of the house. - Provide variety in design and avoid monotony by varying structure types and elevations. 11. Prior W issuance of any building permit, die subject pmpeity shall be subdivided in accordance with the City of Meridian Unified Development Code. 6• COMPL)<ANCE PERIODVCONSENT TO REZONE: This Agroement and the commitr~nts contained her~cin shall be terminated, and the zoning designation reversed, upon a default of the Owner/Developer or O~vners'/Developeas' hears, successors, assigns, to DEVELOPMENT AGREEMENT (AZ 06-061) BAItAYA SUBDIVISION PAGE 5 OF 12 • comply with Section 5 entitled "Conditions Governing Development of Subject Property" of this agreement within two years of the date this Agreement is effective, and after the City has complied with the notice and hearing procedures as ontliced in Idaho Cade ~ 67-6509, or any subsequent amendments or reoodifications thereof. 7. CONSENT TO DE-ANNEXATION AND REVERSAL OF ZONING DESIGNATION: Owner/Developer consent upon default to the reversal of the zoning designation of the Properly subject to and conditioned upon the following conditions precedent to-wit: 7.1 That the City provide written notice of any failure to comply with this Agreement to Owner/Developer and if the Ovvner/Developea fail to cure such failure within six (6) months of such notice. S. INSPECTION: Owner/Developerahall, immediately upon completion of ~Y l~~ m' ~ ~tirety of said development of the Properly as required by this agreement or by City ordinance or policy, notify the City Engineer a~ request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Development Agreement and all other ordinances of the City that apply to said Development. 9. DEFAULT: 9.1 In the event Owner/Developer, or Owner/Developers' heirs, sucxessors, assigns, err subsequent owners of the Property or any other person acquiring an interest in the Pr+operiy, fail to faithfully comply with all of the teams and conditions included in this Agreement in connection with the Property, this Agreement may be modified or terminated by the City upon c~mplianoe with the requirements of the Zoning Ordinance. 9.2 A waiver by City of any default by Owner/Developer of any one or mare of the covenants or conditions hereof shall apply solely to the breach and breaches waived acrd shall not bar any other rights or remedies of City or apply to any subsequent breach of any such or other covenants and conditions. DEVEIAPMEIVT AGRT~NT (AZ 06-061) BARAYA SUBDMSION PAGE 6 OF 12 • 10. REQUIREMENT FOR RECORDATION: City shall record either a memorandum of this Agreement or this Agreement, including all of the Exhibits, at Owner/Developer's cASt, and submit proof of such recording to Owner/Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the re-zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the anrarxation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 11. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein, 12. REMEDIES: This Agreement shall be enfaa~ceable in any court of competent jurisdiction by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an a~pprapriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 12.1 Tn the event of a material breach of this Agreement, the parties agree that City and Owner/Developer shall have thirty (30) days after delivery of notice of said breach to correct the same prior to the non- breaching party's seeking of any remedy provided for herein; Provided, however, that in the case of any such default which cannot with diligence be cured within such thirty (30) day period, if the defaulting party shall commence to cure the same within such thirty (30) day period and thereafter shall prosecute the curing of same with diligence and cwntinuity, then the time allowed to cue such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 12.2 In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes which are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of tip of such delay. 13. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of gedit, cash deposits, certified check or negotiable bonds, as allowed DEVELOPMENT AGRfiEMENT (AZ 06-061) BARAYA SUBDIVLSION PAGE 7 OF 12 under Meridian City Code §11-5-C, to insure that installation of the improvements, which the Owner/Developer agrees to provide, if requin~ by the City. 14. CERTIFICATE OF OCCUPANCY: The Ovvn~/Developer agrees that no Certificates of Occupancy will be issued until all improvements are completed, unless the City and Developer/Owner has entered into an addendum agreement stating when the improvements will be completed in a phased developed; and in any event, no Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City. 15. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de- annexation if the owner or his assigns, heirs, or successors shall not meet the conditions contained in the findings of Fact and Conclusions of Isw, this Development Amt, and the Ordinances of the City of Meridian. 16. NOTICES: Any notice desired by the parties and/or inquired by this Agreement shall be deed delivered if and when personally deliven~d or three (3) days after deposit in the United States Mail, registered or certified mail, postage pn/paid, return mceipt requested, addressed as follows: CITY: c% City Engineer City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 with cwpy to: City Clerk City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 OWNER/DEVEIAPER: Dyver Development, LLC 1977 East Overland Road Meridian, Idaho 83642 DEVELOPMENP AGREEMENT (AZ OCr061) BARAYA SUBDIVISION PAGE 8 OF 12 16.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 17. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 18. TIME LS OF 1'AE ESSENCE: The parties hereto aclmowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hinder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 19. BIIVDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreementshall bebinding onthe Ow+ner/Developer of the Property, each subsequea~t owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale err alienation shall be subject to the provisions hereof and any succe$sor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, uponwrittenrequest ofOwner/Developer, to execute agpptnpriate and r~eoor~dable evidence of termination of this Agreement if City, in its sole and reasonable discaetion, had determined that Owner/Developer has fully performed its obligations under this Agnecenent. 20. lirTVALID PROVISION: ff any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 21. FINAL AGREEHffivT: This Agreemea~t sets forth all promises, inducements, agreements, conditionandunderstandingsbetween Owner/Developer and City relative to the subject matter hereof and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Oa-ner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the DEVELOPMEfV'f AGREENtENT (AZ 06-061) BARAYA SUBDIVLSION PAGE 9 OF 12 • parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governingtheusesand/or oondidons governing re-zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: 'Ibis Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property acrd execution of the Mayor and City Clerk. DEVELOPMENT AGREEMENT' (AZ 06-061) BARAYA SUBDIVISION PAGE 10 OF 12 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the pasties have herein executed this agreement and made it effective as hereinabove provided ATTEST: WII.LIAM G. BERG, JR. OWNER/DEVELOPER DYVER DEVELOPMENT, LLC By: CITY OF MERIDIAN BY: MAYO de WEERD ~~~ ~~ ~~ ~" ~o ~,,~ B~AL ~ 1~ ~ ~, ~ ~~ ~.. ~~ITY . ,. ,,~~,,~~ C~.~,G 8~2~-0 ~ DEVELOPMENT AGREEMENT (AZ 06-061) BAIZAYA SIJ13i)MSION PAGE 11 OF 12 STATE OF IDAHO, ss County of Ada, ) fln this ~~ ~ day of ~ , • 2007, before me, the un igned, a Notary Public in and for said State, personally appeared oye ~ ~~ba known or identified to me to be the .ate rVle g~~ of DYVER DEVLEOPMENT, L.L~C and acknowledged to me that he executed the same on behalf of said corporation. IN WTi'NESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. .(SEAL) STATE OF IDAHO ) ss County of Ada ) s t~l~.~ ~~ Notary Public foAr ~I~daho _ Residing at: IWiIIVI//~.. .Ll~ My Commission Facpires: b - bS- ~i o On this ~ day of 't"' . 2007, before me, a Notary Public, personally appeared Tanugy de Weerd an illiam G. Berg, Jr., know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN V~VITNESS WI~REOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate t above written. (SEAL) ~ ~~ "~~'~c~ ~ Public for ' x ~' ~ ; Residing at: ~ 1 ;~ `,, : Commission expires: DEVELOPMENT ,(a4ZQ~061) BARAYA SUBDIVISION ~~1: 1D.~H~.•'~ ~'' • •' ~ PAGE 12 OF 12 Legal Descriptions IF3AMC) S~I.RY~'Y ~G.ROUP: 'Pxoject N~#..f1S-2S5 Bara~eSabcuvi>don AnnDe~scriptYou ~J 1434 EistYi~acei'coY~r~ St s~~ 150 Mettdan, ldah~i:8~b4~ Phonc~QB) 846.85.x.0 Fax;i308) 884-5394 Qctobnit';6~.2U03 The:N~ l/4 o'fthel~W~ l~'end theN1?V 1i~4 +ofthe NE I~4 ofSection 15~ T`,31V.,,, .. R:I W., B.~1I,, Ada Gouniy, ~zda~o; and n laorrian :of the West::112 of tlse 1+~W ~'9 of said S~AOn 15,E mara•,pa~iicuia=ly desr~bod as follows: B~~Nl!1ING al.the: •ll4 career +~ommou to $octian.lQ,aad the ~sid Secti±~a 15, from~v~*.hrhtlte North~st~:corfier:Af sgid t~~eefiion ~~~s•So..with 89°15,'2~"Fast,.2fi4t1T~~ feet; Theice~Sotitli~~89°;15'27'~ 132~:3b..feetto:~eEaet i~li6~.co~`e+oa~monto, S~tioa IQ'sntl the.said Sc~cti~~] S; _ The~c¢~.slon~;tha.Esstl~ofthel+TW~T14:~f1heI~TB:1%4 St%tt11t'~'0`°2'~'~1~"~est; 1329.U9 foet~to fho NE 1116 comer; Thence Nvrih BQ°l ~'U4"West, 1`317,75 feet tu'#2ie GN 1TT6. comer;; 3he~e:continuingNor#h:89°Y3'~4"`WesE1~24G$ fe~.tntXie-~W lli~6;co~mer; 3'hencc ai~~g' We,Essi liue;pf the Weft ~l2 ©f the NW 1l~ ~no~tli A1D°97'Z5"''~y'est, .. 328.56 #'eet . Thertcel~TRrth '~5°42'49" ~-~,1~$0:91~f; Tlenc~]Vort}i S3i!°43':Q3"~.'~ 23;`87, feet ~(.~ord 5~:'fe+ Tlieuce.l±Tordi $9°16.'.57" W~t,176.Z5 feet:t~ apginf::o~:the West.line ~ofsaid 5eetianl~5 . Tl~p~ee. alo~8~said~lisie ATorth ~Qt~°A3'p3" ~as1~:.~J~:6S feet; (s ocord •3~00~:00 feet); Thence slang::the center ©~'~an ungatian ditch, South <~S°59'37"•ysasf, .62~18~B ;fe:et (recor#1.625l0?l ~e~t),- '~CTIiC~: ~J`Oili~l 'l~i°12:~.QQ'x.l'g5L~ '~~rS$-~Cet {ICCO~ fl,~,'I$~', ^~~ b $ F1Q3',11t ~1D. ~10. East line of t11e 1WV 2f4. of the TiW 1~+4 of said Section 13; prof~3stonal Land Snr°v.~y:or LJ • Thence along sald.liaeN~orth d0°3,~'S1°° East,1126.76fe~t; to the West i11+~ corner cc~mmbnto section 3O :aad th~.ssid Section l5; ice South.:$9'1-S'34" East,,13~0.28 #eet to the:Poinf ~b#'Beg~ning; :Cox~tauuag._ 9~~,a'~- aches; more.or less. :Prepared By: Idaho Swvey Croup,; PAC;. -I ~., ~, O ~,t,~.0~~1p! .: Y:~ N D. TertyFettgh„ PAS av~-c BY: _ ~~~$' M~nIDfAN PJ~I~~G 14~ r RK5 D~ f~T • • ....... 1450 EastV1/atertower.St I~AHo sup ~s~ .SURVEY Me<;a~.la~,o 83642 GROUP ,Phone j208) 846-8576 t=ax (208) 8845399 project No. 06-177 January 17, 2007 Baraya R 8 Zone A parcel of land located in. the NE,114 of the NW 1/4, and the NW 1/4 of the NE Y/4 of Section 15, T.3N., R1W., B.M., Ada County, Idaho, more particularly descn~bed as follows: BEGTIVNI1vG at the North 1/4 coiner of. said Section .15, from which the Northeast corner of said Section bears South 89°:15'27" East, 2640,73 feet; 'Thence along the North line of said NE 114 of the NW 1/4 North 89°1 S'34" West, 1.190.28 feet; Thence. departing said line South, 00°.31'51" West, 239.82 feet; Thence. South 5°05'29" East, 51.04 feet; 'thence South 00°31'51" West, 406.37 feet; Thence .156.71 feet along the arc of a. curve to the left, having a radius of l OQ.00 feet, a central,augle of 89°47'25", aad a long chordbearing South 44~1'S2"East, 141.16 feet; Thence South 89°15'34" East, 494.25 feet; Thence 51.97 feet along the arc of a curve to the left, having a radius of 100.00 feet, a central angle of 29°4:,6'33", and a long chord bearing North 75°51'09" East; 51.39 feet; Thence North 60°57'53",East, 6$.63 feet; Thence South 29°02'07" East, 223.82 feet; 'Thence North 60°57'53".East, 451.21 feet; Thence 64.97 fget along the ate of a curve to the right, having a radius of 125.00 feet, a central angle of 29°46'.40", and a long chord bearing North 75°51' 13"East, 64.24 feet; Thence South 89°15'27" East, 2$9.25 feet; Thence North 00°27'.13" East, 399.50 feet; Professional Land Surveyors Thence 46.54 feet along the arc of a curye_to the right, having a radius of 104.00 feet, a central angle of 26°39'52", and a long chord bearing North 13°4709" East, 46.12 feet; 'Thence North 00°44'33" East, 25,8.57 feet to apoint.on the North line of said Section 15; Thence North 89°.15'27" West, 383.29 feet to the Point of Beginning. Containing .28.17 acres, more. or less. Prepared.By; Idaho Survey Group,P.C. REVIE A AL BY ~, ~ ~y~ 5 flEPT.IG a 4431. ,~,, ~= t?~+?70 O 4~ OF~,~~ ~RY P~ D. 'Terry Peugh, PLS ~ ~ 1DAH0 1450 East Waterpower 5t s suite .i o SURVEY Meridian, ~dahc 83642 GROUP ~~ (2oe~ eab-as~o Fax (208) 884-5399 Project No. 06-177 January 16, 2007 Baraya R 15 Zone Portions of the NB l/4 of the NW 114, the NW 114 of the.NE 1/4, and the West 1/Z.of the NW 1/4, of Section 15, T.3N., ~t.1W, B.M., Ada County, Idaho, more .particularly described as,follows:.Commencing at.the 1/4 corner common to Section 10 -and the said Section .15, from which the Northeast comer of said Section 15 bears South 89°15'2T' • 2640.73 feet; Thence South. 89°15'27" East, 1090.49 feet to the REAL POINT OF BEGINNIIVG. Thence South 00°44'33" West, 96.84 feet; fihence 161.93 feet along the arc of a curve to the right, having a radius of 235.00 feet, a central angle of 39°_28'49", and a long chord bearing South 20°28'ST' West, 158.74 feet; Thepce South 40°13'22" West, 262..47 feet; Thence 163.11 feet along the arc o~ a curve to the lefk, having a radius of 235.00 £eet, a central angle of 39°46'09", and a long chord, bearin_ g South 20°20' 1.7" West, 159.86 feet; Thence South 00°27' 13" West, 729.58 feet to a point on the.South boundary of said NW 1/4 of the NE 1/4; Thence-Notch 89°.15'04" West, 810.74 feet to the C-N 1/16 corner, _. Thence continuing North 89°15'04" West, 1324.68 feet to the NW 1/16 corner; Thence along the East line of the West 1/2 of the NW 1/4 South 00.°47'25" West, 328.56 feet .Thence North 75°42'49" West, 11,80.91 feet; Thence North 00°43'03" East, 263.81 feet (record 263.50 feet); Thence North 89°16'57" West, 176.25 feet to a point on the West line of said Section 15; Thence along said line North 00°43'03" East, 299.65. feet (record 300.00 feet); Page 1 of 3 Professional Land Surveyors • Thence along the center of an irrigation ditch. South, 75°59'37" East, 624,88 feet (record 625.04 feet); Thence South.76°:12'00" East, 734.88 feet (record 732.82 feet) to a point on the 'East line of the, NW 1/4 of the NW 1/4 of said Section 15; .Thence along said line North 00°31'51" ~ast,1126.76 feet to the West 1116 comer ~,connnon to Section l0 and the said Section 15; Thence along the North line of said Section 15 South 89°15'34" East, 130.00 feet; :Thence departing said line South 00°31'51" West, 239,82 feet; Thence South 5°05'29" East, 51.04 feet; Thence Sonth 00°31'51" West, 406.37 feet; Thence ,156.71 feet along the arc of a curve to the left, having a radius of 100.00 .feet, a central angle of 89°47'25' ; aad a long chord bearing South. 44°21'52" East, 141.1.6 feet; Thence South 89°,15'34" East, 494.25 feet; Thence 51..97 feet along the arc.of a. curve,to ~e left, having a radius of 100.00 feet, a.c~utral angle o~29°44.'33'; and a long chord bearing NQrth,75°S1'09" East, 51.39 feet; -Thence North 60°57'53"East, 68.63 feet; Thence South 29°02'07" East, 223.82 feet; Thence North 60°57'53".,East, 451.21 feet; 'Thence 64.97 feet along the, arc of a curve.to the right, having a radius of 125.00 :feet, a central angle of 29°46'.40' ; and a long chord bearing North 75°51' 13"East, 64.24 feet; Thence South 89°15'27" East,,289.25 fact; '.Thence North 00°27':13" East, 399.50 feet;. Thence .46.54 feet along the arc of a curve to the right, having a radius of 100.00 feet, a central angle of26°39'S2';'and a long chord. bearing North 13°47'09" East, 46.12 Feet; Page 2 of 3 Thence North 00°44'33" Bast, 258.57 feet to a point on the North line of said Section 15; Thence South 89°15'34" East, 707.20 .feet to the Point of Beginning. Containing 54.13 acres, more or less. D. Terry Peugh, PIS Ravi ao~tt. BY' MERIDIAN BUBI:~~ WQRKS DEPt Page 3 of 3 Prepared By: Idaho Survey Group, P.C. • .IDAHO 1.450 ~asc Waterwwer 5t s„~. iso SURVEY McNd~, Idaho s3aa~ GROUP 'Phone (zos) e4a-e5~o Fax (208) 88~-5399 3'roject No. ~-177 January i7, 2007 Barnya R-40 Zone •A parcel of land located in•the NW 1/4 of the NE 1/4 of Section .1 S, T.3N., R 1 W„ B,M., Ada County, Idaho, more particu, larly desc~bed as follows:, Conunencing at.the Forth 1/4 corner of said Section 15, fiom which the Northeast corner of said Secli4n bears South 89°]:5'27".Bast, 2640.73 fast; Thence South 89°15'27" East, 1090.49 feet to the REAL POINT OF BEGINNING. Thence South 00°44'33" West, 96.84.feet; Thence 161.93 feet along the arc of a curve to the right, having a radius of 235.00 feet, a central angle of 39°28'49", and a lpng chord bearing South 20°28'57" West, 158.74 feet; Thence South 40°13'22" ?Vest, 262.47 feet; Thence 163.11 feet along the arc of a curve to the left, having a radius of 235.00 feet, a central .angle, of 39°46'09", and a long chord bearing South 20°20'17" West, 159.8.6 feet; Thence South 00°27' 13" West, 729.58 feet to a point on the South boundary of said NW 1/4 of the.NE 1/4; Thence South 89°15'04" Esst, 507.01 feet to the NE.1/16 corner, Thence North 00°27'13" East, 1329.09 feet to the West 1/16 comer common to Section l0.and the said Section 15; Thence North 89°15'2T' West, 229.87 feet to the Point of.Beginning. Containing .13.26 acres, more, pr cress. ~~ By: taaho S~ary~c. 1~ REYi Val B~Y ~ . ' '~ ~44~y ~a~ ~ 7t~~7 ~, r ~~~ MERIDUkN PUBLIC `VyORKS•DEPT.• 4 9rj~ ~g ~ , ~cl~F1Y / Professional Land ~"u~'~~~'s~ • CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER C~ Pp ~~ ~'1'fr r~F 1'~' `'•~ ~~%'YtP17~l~f1 ~ .Y /1 • ..r..~,,~: 1~ In the Matter of the Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R 15, and R-40 AND Preliminary Plat consisting of 118 single family residential lots on 26.41 acres in the proposed R 8 zone, 216 single famUy residential lots on 38.26 acres and 1 school lot on 14.98 acres in the proposed R 1S zone, 2 multi-family lots on 13.01 acres in the proposed R-40 zone, and 30 common low, for Baraya Subdivision by RMR Consulting, Inc. Case No(s). AZ-06-061, PP-06-062 For the City Council Hearing Date of: June 19, 2007 (Continued from Apri13, 2007) Findings on the July 10, 2007 City Council agenda A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of June 19, 2007, incorporated by reference) 2. Pmcess Facts (see attached Staff Report for the hearing date of June 19, 2007, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of June 19, 2007, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of June l9, 2007, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter b5, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code, codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-06-061 & PP-06-062 • 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-SA. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval aze imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description and the provisions of the Development Agreement stated in the attached Staff Report for the hearing date of June 19, 2007, incorporated by reference. The conditions are concluded to be reasonable and the Applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-SA and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: A Development Agreement is required with approval of the subject Annexation & Zoning application and shall include the provisions noted in the attached Staff Report for the hearing date of June 19, 2007, incorporated by reference. 2. The Applicant's Annexation and Zoning, as evidenced by having submitted the legal description and exhibit map, stamped and dated January 17, 2007, by D. Terry Peugh, PLS, is hereby conditionally approved with the following modi5cations to the Development Agreement: a Condition 1.1.7 shall reflect 334 buildable lots, not 3151ots. b. The Applicant is to comply with the approved elevations and design standards as outlined in the staff report, as weU as any additional standards established with the Ten Mile Interchange Specific Area Plan. c. That the rear elevations of the homes visible from public streets and open spaces also be subject to architectural standards established for Baraya. d. Additional design standards for Baraya areas follows: - All dwellings shall be provided with eaves which project not less than twelve (l2) inches beyond the side of the exterior wall. - All dwellings shall be a minimum of 1,100 square feet of livable area excluding the garage area. - At least seventy-five (75) percent of the second story of two-story dwellings shall be set back a m~n~*num of three (3) feet (from the wall plane) or set CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-06-061 & PP-06-062 • i forward a minimum of two (2) feet (from the wall plane) when positioned over the garage; or two-story dwellings shall include architectural features such as, but not limited to, roof lines, belly bands, pop-outs, cantilevers, material variations, and / or color variations across the full width of the garage to break the plane of the lower and upper levels. - Elevations of dwellings shall incorporate varied wall planes or roof forms, promrrrent fascia and overhangs and main entries shall be defined by incorporating architectural elements such as roof gables, dormers, vestibules, lighting, etc. - Elevations of dwellings, including the garage, shall include natural appearing quality materials and distinctive architectural detailing including, but not limited to, stucco, stone, or brick on the side oriented to the street. - The site design shall de-emphasis garages. As such, at least 64 dwellings, or 19%, of the lots shall access garages from public alleys, with the primary front entrance from the public street, as shown on the approved preliminary plat. - Dwellings shall include architectural elements to define entries and windows should be designed to create shadows and give depth be either recessing or protruding. Use trim, sills, easings, mullions, shutters, popouts, and/or other architectural details around windows, entrance doors, sliding glass doors, and garage doors. - Each dwelling shall have a usable covered front porch, balcony and/or courtyard. Recessed entries shall have extended porches, covered entryways, and/or courtyards to at least the front plane of the house. - Provide variety in design and avoid monotony by varying structure types and elevations. e. The five-foot sidewalks and 25-foot la~scape buffers, constructed in accordance with City Code, shall be installed along Black Cat and Franklin Roads corresponding with the related phase, prior to occupancy of dwelling units. 3. The Applicant's Preliminary Plat, as evidenced by having submitted the Preliminary Plat, labeled Sheets PP-1, PP-2, and PP-3, prepared by Bailey Engineering, and dated January 12, 2007, is hereby conditionally approved with the following modifications: a. That the Applicant address an east-west collector connecting with the north-south collector (S. Glen Canyon Avenue) to be at southeast corner of the subject property, with submittal for [the associated] Final Plat. 4. The Applicant's Landscape Plan, as evidenced by having submitted the Landscape Plan, dated January 22, 2007, and prepared by Jensen Belts Associates is hereby conditionally approved; 5. The site specific and standard conditions of approval are as shown in the attached Staff Report for the hearing date of June 19, 2007, incorporated by reference. D. Attached: Staff Report for the hearing date of June 19, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DEC1SlON 8c ORDER CASE NO(S). AZ-06-061 & PP-06-062 • By action of the City Council at its regular meeting held on the ~ `'~ day of 2007. COUNCIL MEMBER DAVID 7AREMBA COUNCII. MEMBER JOE BORTON COUNCIL MEMBER CHARLIE ROUN TREE VOTED_~i~/l~~d'"'~'r- VOTED_ fJ~ VOTED--~~~Ci~'"~ COUNCIL MEMBER KEITH BIRD TIE BREAKER MAYOR TAMMY de WEERD VOTED__~~~~`' VOTED de WEERD ATTEST ,~" T~~ B~~L LIAM G. BERG ~ , ;~ rrrrruss sssis Copy served upon: / Applicant Planning Department ~lic Works Department ity Attorney $y; Dated: i Clerk's Office ~~ •~~0~ C1TY OF MERIDIAN FIIVDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ-06-061 & PP-06-062 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE IrEARINb DATE OF JUNE 19, 2007 STAFF REPORT Hearing Date: June 19, 2007 Continued From: April 3, 2007 TO: Mayor & City Council FROM: Amanda Hess, Associate City Planner (208) 884-5533 SUBJECT: Baraya Subdivision • A7r06-061 p, ~'rnv ~ ,. ` w ILyAFMC~ v ~ ~ .1{~f Annexation and Zoning of 95.57 acres from RUT (Ada County) to R-8 (Medium Density Residential - 28.17 acres), R-15 (Medium High-Density Residential - 54.13 acres), and R-40 (High Density Residential - 13.26 acres), by RMR Consulting, Inc. • PP-06-062 Preliminary Plat consisting of 118 single family residential lots on 26.41 acres in the proposed R-8 zone; 216 single family residential lots on 38.26 acres and 1 school lot on 14.98 acres in the proposod R-15 zone; 2multi-family lots on 13.01 acres in the proposed R-40 zone; and 30 common lots for Baraya Subdivision. NOTE: The City Council first heard this proposal on Apn7 3, 2007. Also in April, there was an application for a Comprehensive Plan Map Amendment scheduled before the Planning & Zoning Commission, whfch affected the subject property, called the Ten Mile Specific Area Plan. City Connca7 elected to contlnne the subject AZ and PP applications to June 19, 2007, to allow enongh time for the CPA proposal to come before the Council. The Council approved fire Ten Mile CPA on May 22, 2007. Planning Staff has apdated this report to include Council's discussion of the project at the April 3 meeting and the building elevations provided by the Application at said hearing. 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The Applicant, RMR Consulting, inc., has applied for annexation and zoning of 95.57 acres, from RUT (Ada County) to R-8 (Medium Density Residential) for 28.17 acres, R-15 (Medium High-Density Residential District) for 54.13 acres, and R-40 (High Density Residential) for 13.26 acres. The Applicant has also submitted a preliminary plat for the subject property which proposes 334 single-family residential lots, 28 common lots, and 1 school lot within the proposed R-8 and R-15 zones; 2multi-family and 2 common lots are also proposed in the R-40 zone. The site has not been previously platted. The subject property is located south of Franklin Road and east of Black Cat Road at 3935 West Franklin Road and 280 South Black Cat Road, in Section 15, Township 3 North, Range 1 West, B.M. The subject property is within the City's current Area of Impact and Urban Service Planning Area. The subject applications, AZ-06-061 and PP-06-062, were heard before the Planning and Zoning Commission on January 4, 2007. Planning Staff recommended denial of the project as Staff believed the project was inconsistent with the goals of the Ten Mile Interchange Specific Area Plan. At the hearing, the Applicant requested a continuance to meet with Planning Staff and allow for redesign of the project to apply the Ten Mile standards. Ba~sya Subdivision - AZ-06-061 /PP-06-062 PAGE 1 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OP JUNE 19, 200? The new plan proposes additional building lots which warranted re-noticing the neighboring property owners of the changes and publishing the new notice in the media. Staff believes the revised preliminary plat is more compatible with the goals and policies of the existing Comprehensive Plan, the Ten Mile Interchange Specific Area Plan, and the Unified Development Code. 2. SUNIIVIARY RECOMMENDATION The subject applications (AZ-06-061 and PP-06-062) were submitted to the Planning Department for concurrent review. Below, Staff has provided a detailed analysis for the requested Annexation and Zoning and Preliminary Plat applications. Staff reeomme~s approval of the proposed Baraya Subdivution subject to the wndidons listed in Exhibit B of the Staff Report, R the Commission believes the building elevatlons provided by the Applicant at the public hearing meet Staff s design regnirements, as outlined in Section 10 of this Staff Report. The Meridla~i Plsnnin¢ and Zoning Commission heard then items on January 4 an March 1 2007 On March 1 2007, the Commission moved to r mmend a rov to tb cil. a. Summary of Commis n Public Hea rinu: i. In Favor. Matthew Sch tz (Ap plicant's Representative) ii. ha pposition None iii. Commenting: None iv. Written Testimonv~ Larry Woo dard (Minister Cherry Lane Christian Church) v. Staff Pre tion: Amanda Hess vi. Other Staff en ' on lication: None b. Kev Issues of Disci sl n by Commiss ion: i. Providing auality building exteriors to include stucco. sto tl~. and brick ii. 'Th~plieant's pf,QQosal that the hig~ty_portion should be subject to the Ten Mile ~ecific Area design guidelines in effect at the time of d evelomnent in 'eu of the Applicant ge eratina guidelines now. iii. The Appli providing-trees adjacent to the Purdam Drain. if allowed by the Nampa 8t M 'on District. c. Ke Co es to Staff mmendation: i. jggl}irhng the Applicant to c onstruct products with q uality exteriors to include natural appearing materials and archit ectural detailing includin g. but not limited to, stucco. stone. brick. ii. Not requiring the Applicant to ~rovide devel /de sign guidelines for the multi-family portio ot~ f the Qroiect~ that t o se issues can be a~resa ed through the CLJP process. as all multi-family pmieets must proc ure 'Ll s. d. Ontstandina Issue(s) for for the b enefit of the City Caun cil ii. The C ion did not g rove the proposed townhouse elevations supplied by the Applican t They directed the A>~licant to redesi en em to modulate the fronts of the stnlctu e s (i a the livin g forty ) so t hat there is just a straight street of Itara~es The Applicant has pr ovided Staff with townhouse elevations on March 28. 2007 fo r the benefit of the Citv Council. iii. :The Ap plicant did not suppl y elevations for the sed -loaded roduct for the Co 's sion However the A pplicant provided Staff with th e elevations on March 28. 2007 for the benefit of the City ouncil. o nn '1 he rd `d public a, S•~~nmarv of City Con 1 Pub is H ring on aril 3rd: Berays Subdivision - AZ-06-O6I/PP-06-062 PAGE 2 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 i, 1n favor Matt shalt" & K t Brown ( rrolicant's R __ tativesl: ii. ~ sition:_ Steve o iii. Commenting: None iv. Written testimony: No ne v. $t ~resmti»Q aYmlic ation: C. aleb Hood vi. er st commentin g on avtzlication: Non b. ii. 4 si ali~!Yl in er sect;on on Franklin for a future lector that is to be to ted near the east erly 1,rn roD visi o~ Ba*av a ~>~~ }~ ^ ~=, iii, Proneriv will be s _ _ _ et said for a school on; site. However,~nresent. the ~ ool District i unsure o the timin g of construction of~ ~ iv. P apaLwa . ~o a: hin the subd;~^sion for fur~recl+rldren to arr-~ th school: v. Thv*_+li an use prod c ~ o t oro~:de alternatives to he su1 Witted Qarane-do mated single-fa~^ ts: and , . ntinL;nQ Lhe n ('^ vi necific Area_ Plan is ubLc h 9r+ng until s ~rh ime thAt ~~ Ten Mile S _ . by the C _ cil C. Ontstandi_nQ Lssnes for C ity _enncil: ' L C'.ond_itiem 1.1.? re ncorrect. a clan nronosy~ fererL~s 315 >;ldable lots. This umber is 3341ots This C d; ion f Annro 1 should be 'fib to effect that: . ii . ~~~ he arterials GOrreBQOndtt'!g with the reLted nha~. a DA chQuld also be~mod~fi to reflect thL_change iii. ~, and Pain Anda 4tabllshed with P : , rciR aB OL lined 1n the staff re~as we 1 eS any ddttionAl standatds Lhe Tm Ile ire Sr~eci~'tc Area Plan. The DA should also be . modified to flea iv thfs cue; . in COLnGL ea rin Th AonLcant reca!+Llynrovided n additional townhome this staff reQOrt _ ~ ~derin which i v . s also included in the report: . the rnonosed Dev elcmm~greement. hick S sluroorts:_and vi. ('pane'l reaLre th e oronos~ develornnent to c_~**+nl ;' v~:th all ~ setback rea >;remen s fob a, ~nmmarv of City_ Con nell Public Heisriag: ~ ' t ti l : Li R i. Ln favor' Matt c ~ ~resm ~ ve _ _s chLt~ (A~ ii. ~onnosition- None iii. iv. Written testim ony: 1~7one v, Cta nregentin g armJLcatiori Anna Canning ' ~, ether aff on: No e m 'n on Ica b. Kw iaenpg rrf iNAensgi nn by Cennc 1: Boraya Subdivision - AZ-06-061/PP-06-062 PAGE 3 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 11. iii. The concern that n>ablic services. such ac poLc"nQ and fire o ectio r n ~ a pmt ttZ serve the area as of vet: iv. ~~oad i_ is ca_able of ~rjy¢ a®develao ent of this s"ze until Black t>» R~ ds re 'mr~roved: :at and F nlr C _ _ , v. a nossi ility o es b > in ID o orov ~ ~ is 'nfwaatn~efi~re~ nd id vi. Tge en Mile Plan deni c a+± east. est co llector nnectin¢ nth the north-south coL1 or ~e [;t'n (vgn.u.., e.,o.,,.pi a± the snufheact ~rnrer of the SH iect n%eriv. Council elievC3 - a~.~ ~nn~nt a dress this i . uP W' h aL l+m__itta]~ Plat. G 3. PROPOSED MOTIONS Approval After considering all Staff Applicant, and public testimony, I move to approve File Numbers AZ-06-061 and PP-06-062 as presented in the staff report for the hearing date of June 19, 2007, with the following modifications to the conditions of approval: (add any proposed modifications) Denial Alter considering all Staff, Applicant, and public testimony, I move to deny File Numbers AZ-06- 061and PP-06-062, as presented during the hearing on June 19, 2007: (state specific reasons for denial of the annexation and preliminary plat requests) Cont3nnanee After considering all Staff Applicant, and public testimony, I move to continue File Numbers A7f06- 061 and PP-06-062 to the hearing date of (insert continued hearing date here) for the following reason(s): (state spxific mason(s) for a continuance) 4. APPLICATION AND PROPERTY FACT5 a. Site Address/Location: 3935 West Franklin Road & 280 South Black Cat Road Section 15, Township 3 North, Range 1 West b. Owner: Dyver Development, LLC 1977 East Overland Road Iiaraya Subdivision -- AZ-06-061 /PP-06-062 PAGE 4 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 Meridian, ID 83642 c. Applicant: RMR Consulting, Inc. 2127 South Alaska Way Meridian, ID 83642 d. Representatives: Matt Schultz, RMR Consulting, Inc., dt Kent Brown, Bailey Engineers e. Present Zoning: RUT (Ada County) f. Present Comprehensive Plan Designation: Per the 2002 Comprehensive Future Land Use Map, the present designation is Mixed Use Regional and Medium Density Residential (plus amulti-use pathway and a regional park in the vicinity). g. Proposed Comprehensive Plan Designation 1 Ten Mile Interchange Specific Area Plan: T7re Ten Mile Interchange Specific Area Plan, a document that details land use and transportation plans jor the Ten Mile area, proposes futuse land uses on this site to be: Civic / School Site, Green Space and Parkland, Medium Density Residential, Medium High Density Residential, and High Density Residential Please see Exhi~s A-S and A-6 for the proposed Ten Mile Interchange Specific Area Plan Land Use Map. h. Description of Applicant's Request: 1. Date of Prelinvinary Plat (attached in Exhibit A): January 12, 2007 2. Date of landscape plan (attached in Exhibit A): January 22, 2007 3. Pron~sed Elevati . (attarhecl in RYhi~it A) i. Applicant's Statement/Justification: The proposed annexation and preliminary plat applications for the Baraya Subdivision carefully considers all aspects of the Meridian Zoning Ordinance, Ten Mile Interchange Specific Area Plan, site location, surrounding neighbors, and the housing market in Meridian. Baraya is a quality residential development that complies with the Unified Development Code and with the intent of the current and future Comprehensive Plans for the area. S. PROCESS FACTS a. The subject application will, in fact, constitute an annexation and/or rezone as determined by City Ordinance. By reason of the provisions of the Meridian City Code Title 11, a public hearing is required before the City Council on this matter. b. The subject application will, in fact, constitute a preliminar7+ plat as determined by City Ordinance. By reason of the provisions of the Meridian City Code Title 11, a public hearing is required before the City Council on this matter. c. Newspaper notifications published on: December 18, 2006, January 1, 2007, February 12, 2007, 8t February 26, 2007 (P & Z Commission) March 12.2007. & March 26.2007 (City Council) d. Radius notices mailed to properties within 300 feet on: December 8, 2006, & Febniary 2, 2007 (P &c Z Commission) March 9.2007 (City Council) Beraya Subdivision - AZ-06.061/PP-06-062 PAGE 5 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE t 9, 2007 e. Applicant posted notice on site by: Febnrary 19, 2007 March 24.2007 (City Council) 6. LAND USE a. Existing Land Use(s): Primarily agriculture; two existing single-family homes with outbuildings b. Description of Character of Surrounding Area: Agricultural /Rural; rapidly urbanizing c. Adjacent Land Use and Zoning: 1. North: Silver Oaks Subdivision, developing with multi-family and a daycare, zoned R-15 & L- O; Residential &c Agriculture, zoned RUT and Rl (Ada County) 2. East: AgriculhrraUResidelrtial, zoned RUT (Ada County) 3. South: Agricultural, zoned RUT (Ada County) 4. West: Agricultural, zoned RUT and Rl (Ada County) d. History of Previous Actions: In late 2005, the Applicant submitted annexation and zoning, and preliminary plat applications for this site. That project was called Bryce Canyon Subdivision. Bryce Canyon included a request for an R-8 zone for 49.27 acres of the site and a TN-R (Traditional Neighborhood -Residential) for 46.30 acres of the site. The preliminary plat proposed 475 single-family residential lots and 62 common and other lots. The applications were withdrawn by the Applicant shortly thereafter. On May 18, 2006, the Applicant again submitted annexation and zoning, and prelirnrnary plat applications for this site. This time the project was called Baraya. The applications for Baraya, AZ- 06-025 and PP-06-024, proposed 406 single-family residential lots, 1 office lot, and 23 common lots within the R-8 and L-0 zoning designations. Said applications were brought before the Planning & Zoning Commission on June 15, 2006. At that time, the Commission recommended approval of the project. However, on July 18, 2006, the City Council voted to deny Baraya. Council's basis for denial fell primarily upon the lack of conformance of the proposal with the anticipated outcome of the Ten Mile Area Specific Plan. The Applican requested reconsideration of City Council's docisivn to allow for redesign of the project. The Council subsequently remanded the proposal back to the Planning & Zoning Commission. On January 4, 2007, the Meridian Planning tit Zoning Commission heard the subject applications, AZ-06-061 and PP-06-062. Planning Staff recommended denial of the project as Staff believed this revision, too, was inconsistent with the Ten Mile Interchange Specific Area Plan. At the hearing, the Applicant requested a continuance to meet with Planning Staff and allow for redesign of the project to apply the Ten Mile standards. e. Existing Constraints and Opportunities: 1. Public Works Location of sewer: The Black Cat Trunk is currently under construction through this site. Location of water. There is currently water in Franklin Road. Issues or concerns: The location of the seepage beds near the alley loaded product w~ render the zone allowed 10.ioot street aide setback to the living area to be 20-foot tine to DEQ requirements of 20.feet of separation between building foundations and seepage beds. Bazaya Subdivision - AZ06-061/PP-06-062 PAGE 6 CITY OF MERIDIAN PLANNING DEPARTMBNT STAFF REPORT FOR THE til?ARiNG DATE OF JUNE 19, 2007 2. Vegetation: Primarily agriculture 3. Flood plain: N/A 4. Canals/Ditches Irrigation: The Purdam Drain, Marvin Canal, and Kennedy Lateral cross or lie adjacent to this site 5. Hazards: N/A 6. Proposed Zoning: R 8, R-15, and R-40 7. Size of Property: 95.57 acres 8. Description of Use: 334 single-family residential dwellings, 2multi-family lots, and 1 school lot f. Subdivision Plat Information: 1. Residential Lots: 336 (includes two RHO, multi-family lots, to be developed in the firttire) 2. Non-residential Lots: 1 (elementary school site) 3. Total Building Lots: 337 4. Common Lots: 30 5. Other Lots: 0 6. Total Lots: 367 7. Density Gross Density (d.u./acre) Net Density (d.u./acre) Net-Net Density (d.u./sere) R-8 4.47 5.72 7.37 R 15 5.65 7.9 10.48 R-8 + R 15 5.16 6.97 9.12 R~0 20 20 ---- NOTE: The densities for the R-40 district are only estimates, as no development is proposed at this time. R-15 values exclude the 14.98-acre school parcel. Applicable Definitions: • Gross density is the term which describes in a residential development, the total number of dwellings divided by the total number of acres in a project site including those portions of the site which are used fvr ancillary uses such as streets, schools, parks, and similar facilities. • Net density is the term which describes (in a residential development), the number of dwelling units divided by the acres of land set aside for only those residences, excluding ancillary uses such as major streets (normally major thoroughfares and arterials), schools, parks, and similar facilities. • Net-Net density is a variation oa net density which subtracts from the calculation the area devoted to local streets in addition to major streets. g. Landscaping: 1. Width of street buffer(s): 25 feet along Fraaiclia Road, 25 feet adjace>n to Black Cat Road, and Baraya Subdivision - AZ-06-061/PP-06-062 PAGE 7 • • CITY OF MERIDIAN PLANNIN(- DEPARTMENT STAFF REPORT FOR THB HEARING DATE OF 1UNE 19, 2007 20 feet along South Glen Canyon Avenue. 2. Width of buffer(s) between land uses: N/A 3. Percentage of site as usable open space: 16% (13.01 acres) 4. Other landscaping standards: Landscaping within parkways should comply with UDC 11-3B- 7C. To qualify as open space, parkways shall be a minimum of eight feet (8') in width, measured from back of-curb to edge-of-sidewalk and shall contain trues (UDC 11-3G-3B-5). Landscaping adjacent to micropathways should comply with UDC 11-3B-12. Common, open-space lots should include at least one deciduous shade tree per 8,000 square feet (UDC 11-3G-3-E2). h. Amenities: The Applicant proposes several amenities to meet the common open space requirements of UDC 11-3G-3B. These include amulti-use pathway; parkways; a 20-foot landscaping buffer along South Glen Canyon Avenue, a residential collector street; and two community park areas that include a pool with changing rooms andtot-lots. i. Proposed and Required Non-Residential Setbacks: The applicant is not requesting any deviations from the required dimensional standards of the R-8, R-15, and R~0 zones. j. Off-Street Parking: UDC Table 11-3C-2 requires a two car garage and a 20' by 20' parking pad for all single-family dwelling units. k. Summary of Proposed Streets and/or Access: Access to this site is proposed from three public streets that connect to Black Cat Road (1) and Franklin Road (2). A residential collector roadway, South Glen Canyon Avenue, is proposed to intersect Franklin Road near the east boundary of the property and divides the proptrty, east-west, along the proposed zoning designations of R-15 and R-40. S. Glen Canyon Avenue aligns with the public street approves in Silver Oaks Subdivision / Umbria Subdivisian to the north. South Fritts Way, a local street, is also designed to intersect with Franklin Road and provides additional access to this property. Capital Reef Drive is a proposed public street that intersects Black Cat Road. 'This public street will also serve as the primary access to the future school site. There are several different street sections proposed within this development. Two public alleys are proposed to access the rear-loaded residential products. Internal streets are proposed to have either attached sidewalks or detached sidewalks. Stub streets are proposed to the properties to the south, east, and west. Staff is generally supportive of the proposed street system and access for this development. For a detailed report on the public streets and access points, please see the comments provided by the Ada County Highway District in Exhibit B. 7. AGENCY CO1vIlIZENTS MEETING On February 9, 2007, a joint agency and departments meeting was held with service providers in this area. The agencies and departments present included: Meridian Fire Department, Meridian Parks Department, Meridian Public Works Department, Meridian Police Department, and the Sanitary Services Company. Staff has included comments, conditions arId recommended actions in Exhibit B below. 8. COMPREHENSIVE PLAN POLICIES AND GOALS a. 2002 COMPREHENSIVE PLAN LAND USES (Cun~ent) Baraya Subdivision - AZ-06-061/PP-06.062 PAGE 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE l9, 2007 The subject site is currently designated "Medium Density Residential" and "Mixed Use -Regional" on the Meridian Comprehensive Plan Future Land Use Map. Approximately half of the subject site is designated for each land use; the western 3/. of the site, "Medium Density Residential," and the eastern `/., "Mixed Use -Regional." In Chaptea~ VII of the Comprehensive Plan, "Medium Density" is defined as areas including single-family homes at densities of three to eight dwelling units per acre. As the proposed overall ttet density for the R-8 and R-15 zones (6.97 du./acre) is within minimum target density of 3 to 8 d.u./acre for Medium Density Residential, Staff believes that the portion of the plat which falls within the area designated as "Medium Density Residential" conforms to the Comprehensive Plan stated purpose and intent for this designation. In Chapter VII of the Comprehensive Plan, the `Mixed Use -Regional" (MU R) designation is defined, in part, as an area, that is situated in highly visible or transitioning parts of the City where innovative and flexible design opportunities are encouraged. The MU•R has no upper limit on the square footage of non-residential uses and is intended to allow a broad range of uses. Within this land use designation, the proposal supplies residential lots ranging in size from 3,500 square feet to over 8,600 square feet and a 10.25-acre area that is being set aside for future multi-family units. b. TEN MII,E IlVTERCHANGE SPECIFIC AREA PLAN (Pending) September 28, 2006, marked the culmination of a week-long effort, known as the Ten Mile Interchange Specific Area Plan Charette. Design experts, planneas, and the general public, met in a series of intense workshops, to craft development concepts and future land uses for the Ten Mile azea. Meridian City Staff have already submitted a Comprehensive Plan Amendment which proposes to amend the 2002 Future Land Use Map to reflect those land uses agreed upon at the Chazette. These changes will have a significant impact on development of the subject site. Staff has attached the draft Land Use Map created during this process. Please see Exhibit A-S for Land Use Map. Four categories of residential land uses were established through the Ten Mile Charette process: Low Density Residential, Medium Density Residential, Medium High-Density Residential, and High Density Residential. The subject property falls within three of the aforementioned categories. Below is a brief description of these residential categories. Medinm Density Residential: Medium Density Residential areas are characterized by relatively low densities and a predominance of single-family and two-unit housing types. Smaller two, three and four unit apartment buildings may be compatible in a Medium Density Residential area; large apartment buildings or apartment complexes are not. In general, Medium Density Residential areas should be protected from encroschmerrts of higher density or higher intensity uses. Medium Density Residential areas should include a mix of housing types that achieve an overall average target density of 6 dwelling units per gross acs Generally, densities should range from 3- 8units per acre. Most developments within the area should fall within this range, although small areas of slightly higher density may exist. Higher density housing types within Medium-Density Residential areas generally should be located nearer mixed use or other more intensively developed areas, with a transition to smaller buildings, such as duplexes and single-family detached houses, as the distance from the more intensively developed area increases. Medium High-Density Residential: Medium High-Density Residential areas are locations recommended primarily for relatively dense multi-family housing types, such as row houses, townhouses, condominiums and apartment buildings and complexes. Medium Sigh-Density Residential areas should include a mix of housing types that achieve an overall average density target of 1Z dwelling units per gross acre. Generally, densities should range from 8-IS units per acre. Most developments within these azeas should fall within or below Baraya Subdivision - AZ-06-061 /PP-06-062 PAGE 9 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 this range, although small areas of higher or lower density residential development maybe included. Within "Medium High-Density" areas, the largest-scale, highest~ensity housing should be located closest to higher intensity uses, commercial or other type of activity center, with a transition to smaller-scale and lower density buildings as the distance from the higher intensity use or center increases. High Density Residential: High Density Residential areas are multiple-family housing areas where larger and taller apartment buildings are the predominant recommended building type. High Density Residential areas should indadt a mjx of horsing types that achieve an overall average density target of at least 1 ~2S dwelling rrnits per gross acre: Most developments within the High Density Residential areas should fall within or below this range, although smaller areas of higher or lower density may be included. Residential densities can be concentrated in multistory projects with up to 50 dwelling units per acre allowed. c. COMPREHENSIVE PLAN POLICIES Staff finds the following 2002 Comprehensive Plan text policies to be applicable (Sta,,~analysis is in italics below policy): • Require that development projects have planned for the provision of all public services (Chapter VII, Goal III, Objective A, Action 1) When the City established its Area of City Impact, it planned to provide City services to the subject properties. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner: • Sanitary sewer and water service will be extended to the project at the developer's expense. • The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed, the lads will be under the jurisdiction of the Meridian City Fire Department, which currently shares resource and personnel with the Meridian Rural Fire Department. • The subject lands currently lie within the jurisdiction of the Ada County Sheriff's O~'tce. Once annexed the lands will be serviced by the Meridian Police Department (1lg'D). • The western roadway adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACRD). This service will not change. • The subject lands are currently serviced by the Meridian School District #2. This service will not change. • The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Municipal, fee supported, services will be provided by the Meridian Building Department, the Meridian Public Works Department, the Meridian Water Department, the Meridian Wastewater Department, the Meridian Planning and Zoning Department, Meridian Utility Billing Services, and Sanitary Services Company. • "Restrict curb cuts and access points on collectors and arterial' streets" (Chapter VII, Goal IV, Objective D, Action 2) In accordance with this Goal and Action Item, the Applicant has designed the plat so that only three access points, all public streets, intersect the adjacent arterial streets. Staff is supportive of the proposed access to the adjacent arterials and proposed collector. • "Plan for a variety of commercial and retail opportunities within the Impact Area." (Chapter VII, Baraya Subdivisi~ - AZ-06-061/PP-06-062 PAGE 10 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THS HEARING DATE OF JUNE 19, 2007 Goal I, Objective B) Sta„(f'finds that the site is designated for MU-R and Medium Density Residential on the 2002 Comprehensive Pdan Future Land Use Map. Sta,,~' believes that Baraya Subdivision generally conforms to applicable Comprehensive Plan policies for the current land use designation. However, Sta,,~' recommends that the Commission and Council determine whether the subject application provides the appropriate mix of uses as called for under a "Mixed Use -Regional" under the current land use designation. NOTE.• The proposed Ten Mile Area CPA does not propose any commercial or retail areas on this property. "Encourage appropriate land uses along transportation corridors." (Chapter VII; Goal IV, Objective D) Because there will be a new interchange at Ten Mile Road, and a potential transit station is anticipated at the intersection of Ten Mile Road and the railroad tracks (just north of this site), Sta,,~`' believes that the densities /higher intense residential uses of the site, as proposed, are appropriate, particularly east of the Purdam Drain and on the south side of the property. "Require appropriate landscape and buffers along transportation corridors (setback, vegetatioq low walls, berms, etc.)." (Chapter VII, Goal IV, Objective D, Action 4) In accordance with the UDC, the Applicant is proposing to construct a 2S foot wide landscape bu,~er with perimeter fencing along Franklin Road. A 2S foot landscaping bu,~`er is also proposed along Black Cat Road; however, no fencing is proposed. The Applicant is also proposing to construct a l0-foot wide landscape bu,~er along South Glen Canyon Avenue, a proposed residential collector road. Sta„~'is supportive of these landscape buffer widths, as to»g as the bu,,Q`ers lie outside of the right- of-way and are constructed in accordance with UDC policies. • "Consider `Accommodating Bicycle and Pedestrian Travel: A Recommended Approach' from the National Center for Bicycling and Walldng in aU land use decisions." (Chapter VI, Goal II, Objective A, Action 3) This publication encourages jurisdictions to establish bikeway and walkway facilities in new construction and reconstruction projects, in a manner that is safe, accessible and convenient. Combined with the sidewalks, the additional rights of way for Franklin Road and Black Cat Road should be large enough to accommodate future pedestrian and bicycle movements along the arterial roads. Further, the proposed sidewalks, micropathways, and multi-use pathways encourage both bicycle and pedestrian travel to and through this development. • "Protect existing residential properties from incompatible land use development oa adjacent parcels." (Chapter VII, Goal IV, Objective C, Action 1) Per the 2002 Comprehensive Plan Future Land Use Map, the properties which are north of the subject site are planned for Xigh Density Residential and Industrial uses, east and south of the site for continuations of the Mixed Use Regional designation; and west and south of the site are continuations of the Medium Density Residential uses. Staff' believes that this project does propose land uses that are generally compatible with the existing uses in the area. The Ten Mile Interchange Spec j~c Area Plan designates the adjacent land uses to be residential in nature and varying in intensity. Therefore, Sta,(f'believes that the project does propose land uses that are compatible with that proposed in the Ten Mile Interchange S~ieciflc Area Plan. "Support a variety of residential categories (low-, medium-, and high-density single family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of Baraya Subdivision - AZ-06-061/PP-06-062 PAGE 11 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HBARINC D~E OF JUNE 19, 2007 providing the City with a range of affordable housing opportunities." (Chapter VII, Goal IV, Objective C, Action 10) As noted above, this project generally complies with the current residential categories anticipated for this property. Additionally, Sta,~''believes that the subject proposal provides the variety of residential uses called for in the proposed Ten Mile Interchange Specific Area Plan. • "On-street bikeways should be incorporated on all future collector streets: ' (Chapter VI, Figure VI-5) Figure YI-S on page 57 of the Comprehensive Plan designates a bikeway on all collector roads and arterials. Therefore, the Applicant should be required to provide a bikeway along South Glen Canyon Avenue. d. COMPREHENSIVE PLAN SUMMARY The Applicant has submitted a preliminary plat which Staff believes is generally compaL'ble with the goals and policies of the existing Comprehe~ve Plan. Staff believes that the portion of the plat which falls within the area designated as "Mixed Use -Regional" generally conforms to the Comprehensive Plan stated purpose and intent for this designation The Applicant proposes to set aside approximately 14.98 acres for an elementary school site, 13.01 acres for high-density residential uses, and the remaining property, 62.87 acres for single family detached and attached residences. This is the fast application to be submitted and reviewed under the draft Ten Mile Interchange Specific Area Plan. Staff believes that the first application in the Ten Mile Interchange Specific Area Plan should closely conform to the development plan for the Area, thus setting the tone for development around the interchange. NOTE: South Ridge Sabdivision, located south of the Interstate, was recently approved by the City Council. The Applicant for South Ridge was also held to the proposed Ten Mile Interchange Specific Area Plan standards. Staff proposed, under the previous annexation, zoning, and preliminary plat applications for Baraya, that the Applicant wait on the adoption of the Ten Mile Plan and then design a development that was consistent with the Ten Mile Plan. The Applicant elected to redesign the project and submit new/revised applications. Staff believes that the subject preliminary plat is now consistent with the Ten Mile Interchange Specific Area Plan and the existing land use designations shown on the Fatare Laad Use Map. Sta,~'recommends that the Cominlsslon and Council rely on any verbal or written testimony that shay be provided at the public hearing when determining if the Applkant's Zoning and de-~elopment request is appropriate for this property. 9. ZONING ORDINANCE a. Zoning Schedule of Use Control: UDC Table 11-2A-2 lists Single Family Residential (attached and detached) as permitted uses in the R-8 and R-l5 zoning districts. UDC Table 11-2A-2 lists multifamily developments as conditionally permitted uses in the R-40 zoning district. b. Purpose Statement of Zone: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Connection to the City of Meridian water and sewer systems is a requirement for all residential districts. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation Bataya Subdivision - AZ-06-061 /PP-06-062 PAGE 12 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF )UNE 19, 2007 ANNEXATION & ZANING ANALYSIS: The annexation legal description submitted with the application (stamped on January 17, 2007, by D. Terry Pcugh, PLS) shows the property as contiguous to the existing corporate boundary of the City of Meridian. The Applicant is proposing to zone the subject property R-8 (Medium Density Residential), R-15 (Medium High Density Residential), and R-40 (High Density Residential). The 2002 Future Land Use Map designates this property as "Medium Density Residential" and "Mixed Use -Regional." Staff finds that the requested zoning of R-8, R-15, and R-40 to be generally consistennt with said Comprehensive Plan designations. The draft Ten Mile Interchange Specific Area Plan designates this property as "Medium Density Residential," "Medium High-Density Residential," and "High Density Residential" Per the proposed Ten Mile Plan, Medium Density Residential areas should achieve an overall average target density of 6 dwelling orate per gross acre. Generally, densities should range from 3 - 8 units per acre. Additionally, Medium High Density Residential areas should achieve an overall average density target of 12 dwelling units per gross acre. in general, densities should range from 8 - 15 units per acre. Staff finds that the requested zoning of R-8, R-15, and R-40 and net densities for the proposed subdivision of 5.72, 7.40, and 20 dwelling units per acre, respectively, to be consistent with the Ten Mile Interchange Specific Area Plan. A Development Agreement (DA) will be required as part of annexation of this property. Prior to annexation approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 588-4433 to initiate this process, The DA shall include, at minimum, the following: • All future uses shall ~t involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, properly or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • All future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time of development. • The Applicant will be responsible for all costs associated with the sewer and water service extension. • Any existing domestic wells and/or septic systems within this project will have to be removed from thew domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. • Each final plat shall substantially comply with the approved preliminary plat such that a minimum of 3~5 ~ single family dwellings are constructed on the R-8 and R-15 portions of the site. No more than 5fty (50) dwellings may be constructed until a secondary access is provided to the subject development. • The Applicant shall provide a multi family development within the R-40 zoning district which meets or exceeds a residential density of 16 d.u.'s/aere. • Development of the multi-family portion shall be sabtect to the Conditional Use Permit (CUPI DPOCesa. IS the , en M Specific Area desi~ anidetiaes are in force at the time of development. the devetQp ent of a maid-Enmity portion shall be consistent vh[th eaid aaidelines. Otherwise. the, owner /developer shall, nrovi~-e atv-approved desiQD quid es for said multi-family portion at thg time of procurement of a CUP. Bareya Subdiyisioa - AZ-06-061/PP-06-062 PAGE 13 CITY OF MERIpIAN PLANNING D1;PARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE !9, 2007 The ~pnLi .ant is to eo my wi h the annmvc~l elevations and design Anc~nrcl~ as OL~ne~ in the s ff a. we ~ s nv additional estab i_ herl wi h he Ten M~1r~I 9nge Sir;a.. e~ pt~ ; - erear elevations of the home-s vi ible fi+om ~blic street-c_ and aoen spaces shall also b~ subiCCt to he 8rchitertnral g and~rclc eSLblichrll fir a.n~ -- The five-foot sidewalks and 25-foot landscape buffers, constructed in accordance with City Code, shall be installed along Black Cat and Franklin Roads rre~non ing wi h nhasin prior to occupancy of dwelling units. The Baraya Design Standards are as follows: - Provide a variety of housing types. - Provide variety in design and avoid monotony. Modulate fagades on multi-uait buildings. Incorporate prominent fascia and overhangs. Vary structure types and elevations. - Construct prodr~ts with quality exteriors to include natural appearing materials and architectural detailing includingLbut not limited to, stucco stone and brick - Use architectural elements tv define entries. Windows should be designed to create shadows and give depth (recessed or protruding). Use trim, sills, and casings. - Incorporate usable front porches where they can be iJrtegrated with design. - De-emphasize garages. Provide alley- or sidaload products. Design parking to be in the rear with products fronting landscaping areas and streets. - Provide for pedestrian connectivity. - Develop guideWres for the future owners of the multi-family property. - 1 dwellings shall be provided wi h cave-s w ich ~pject not less hap twelve (1 1 inchea~vond the side of the exterior w 11 - pll dw llinac chap h~ a *•+_nimum of 1.100 SgUSie feet of ivahle rea exc1L ino th - Atleast seventy-five (751 percent of h nd story of two-story dwellin s cha 1 b set back a inimum of hree (3) feet (from thew 11 nlanp) or s.~t forwa_rd a minirmnp of tw (21 feet (from thew 11 nlanel wham ncxaitioned over the garage• nr tn,.,_Qrn,1• dwellings shall in _1ndP architectLra_1 fea-n~res s»ch as_ bLt not limi~d to. roof lines_ be lv b n s. flop-0u _ antlle<rets, mntldYB-1 Va17at101L. and ~ or color variati s acroc hey fi~l~ width of the garage to break the plane of the lower nd ,m~,er lei ~1s. - Elevatio of dwe s all 'ncr~~~ varied wall planes or roof fo c_ prominent fac!`i_a and ov angs nci sin entries hall be d_ed byLnCOrDOratLng hi e~hiral .lements such as roof gables. do*mers. ~~sti ~les_ ig~,jgg~ - Elevations of dwe11in~ ,'r~rl~wthe g~~ _ shall incl ode At,lral appear~nyo ~ ,ali mat 'als nd istinetive rc itectL*al "»l~iNi:g 'ncl Odin b ~t n limi ed to. „ ston~evor bri~on the side orierlR~_1 to the street. - The site design chaLl de-emn asis gg~ges. s s~~ -h at le<:st 64 dwe ]ingg, or 19% of dots s all acr_P~s ~~ from nubLc alts. R. h h prim rv front Cn_tranrr from the ~bl_ic st,•cet_ as ah wn on he approved nreli_mi~ary nla_t. - elll_ngg i'~Y~ t0 d_~~ne eIIiries nd y~~ndowg ehn~~ld b~desiened to Bate shadows and gt,t1± be either recessing or ro ~ ink ttim._sills_ easings_ mullions. hutters_ pono~d/or other arrchitectural_ d ails a„*ound wi dowa_ ent nee doors_ ~Li i glass do .and garage doors. - Ach dwel ing shall have s cable covered front pore _ bal_eonv an /or rn.rtt~tYl_ ed entries shall have extended norc~g, covered trvwavs. anc or co rtvarcic to at 1PACt the front jlla*±e of the hie. Baraya Subdivision - AZ-06-061/PP-06.062 PAGE 14 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF TUNE 19, 2007 ~ Prior to issuance of any building permit, the subject property shall be subdivided in accordance with the City of Meridian Unified Development Code. Based on the policies and goals contained in the Comprehensive Plan and the general compliance of the proposed development with the Unified Development Code, Staff' believes that this is a good location for the proposed single-family development. Please see Comprehensive Plan Policies and Goals, Section 8 and Exhibit D for more details and analysis of the required facts and findings for annexation. PRELIlVIl1VARY PLAT ANALYSIS: Based on the policies and goals contained in the Comprehensive Plan and the general compliance of the proposed development with the draft Ten Mile Interchange Specific Area Plan and the Unified Development Code, Staff believes that this is a good location for the proposed single-family residential products. Please see Exhibit D for detailed analysis of facts and findings for a preliminary plat. Access: Access to this site will be provided from both Franklin Road and Black Cat Road. Except for the proposed and approved public streets that interest Franklin Road and Black Cat Road, direct lot access to Black Cat Road and Franklin Road should be prohibited. The Applicant should place a note indicating the access restrictions on the final plat. S. Glen Canyon Avenue: The existing and proposed Comprehensive Plan Map for the area calls for a collector at approximately the 'h-mile mark between Black Cat Road and Ten Mile Road on Franklin Road. The Applicant is proposing to constmct S. Glen Canyon Avenue as a north-south residential collector street. This public, residential collector is located closer to the '/, mile than the mile. However, Staff believes that it will still function as envisioned within the Comprehensive Plan by providing for more efficient traffic movement from neighborhoods to the arterial system. The proposed collector also complies with the transportation plan as developed during the Ten Mile Charette. The Applicant proposes constructing a split street section with landscaping islands within 84 feet of right-of--way which will run the full length of S. Glen Canyon Avenue. Staff is supportive of the design and location of Glen Canyon Avenue. Figure VI-S on page 57 of the Comprehensive Plan designates a bikeway on all coDeetor roads and arterials. Therefore, the Applicant should be required to provide a bikeway along South Glen Canyon Avenue. Unimproved Right of-Way: UDC 11-3B-7C-5 requires a 10-foot wide gravel shoulder abutting right-of--way where the unimproved portion of the right-of--way is greater than 13 feet (measured from the edge of pavement to the edge of sidewalk or property line), and road widening is not in the ACRD Five Year Work Program. The remainder of the unimproved right-of--way should be landscaped with lawn or other vegetative groundcover. Franklin and Black Cat Roads abutting this site meet the warrants for the 10-foot wide gravel shoulder requirement listed above. Therefore, the Applicant should construct a 10-foot wide gravel shoulder on Black Cat and Franklin Roads, with the remaining portion of the right-of-way being landscaped with lawn or other vegetative groundcover. Design Guidelines: At the public hearing for Baraya Subdivision on January 4, 2007, Staff encouraged the Applicant to provide residential product types which meet design standards applicable to the Ten Mile Interchange Specific Area Plan, and also provide Staff with sample elevations. On January 11, 2007, Planning Staff supplied the Applicant with a summarized listing of Baraya Subdivision - AZ-06.061/PP-06.062 PAGE 1 S • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARiNO DATE OF JUNE 19, 2007 said standards. The Applicant has stated the renderings of housing products will be available to Staff and the Commission at the time of the hearing. The standards are as follows: • Provide a variety of housing types. • Provide variety in design and avoid monotony. Modulate fagades on multi-unit buildings. Incorporate prominent fascia and overhangs. Yary structure types and elevations. • Construct products with quality exteriors to include natural appearing materials and architectural detailing inc_ 11~di~,g but not limited to stu~eco stone and brick. • Use architectural elements to define entries. Windows should be designed to create shadows and give depth (recessed or protniding). Use trim, sills, and easings. • incorporate usable ixont porches where they can be integrated with design. • Daemphasize garages. Provide alley- or side-load products. Design pazking to be in the rear with products fronting landscaping areas and streets. • Provide for pedestrian connectivity. • Develop guidelines for the future owners of the multi-family property. Because the Apptlcant has not provided Staff with sample elevations a: of print deadline of this report, Planning Staff recommends that the Commission and Council rely on the public testimony and exhibits that may be provided at the public hearing when determining if the Applicant's proposal meets the aforemendoned design standards. All exhibits provided at the public hearing will be considered part of the Development Agreement, if approved. The Applicant shall comply with these elevations and aforcmendoned design standards until such time that the Ten Mile Interchange Specific Area Plan design guidelines and/or standards are adopted by Council. Once adopted by Council, all construction within Baraya shall be consistmt with the Ten Mile Interchange Specific Area Plan design star>dar~ds and/or guidelines. Common Driveways: Two common driveways, one currently proposed by the Applicant and one required by Staff in this report, will be constructed within this development. Because they do not have enough frontage for individual driveways, Lots 62 ~ 63, Block 6 and Lots 64 & 65, Block 6, should take access from common driveways. Gtilrrently, Lot 64, Blvck 6, does not meet the minimum street frontage requirement of 15 feet for a shared driveway and must be adjusted accordingly. UDC 11-6C-3D7 requires setbacks, building envelopes, and orientation of the lots and structures to be shown on the plat; building setbacks should be measured from the edge of the common driveway easement or property lines, whichever is more restrictive. Further, UDC 11-3C-6 requires every single-family dwelling to have atwo-car garage and a 20' x 20' parking pad on the lot. The asphaltlconcrete for the common driveway should not count towards the required parking pad area. Comply with all common driveway provisions listed in UDC 11-6C- 3D. Sidewalks: The Applicant is proposing to construct 4-foot wide detached sidewalks with. 8-foot wide parkways along W. Sunrise Point Street. S. Glen Canyon Avmue, a collector roadway, will be required to provide 5-foot wide sidewalks. All other sidewalks within the development should also be, at minimum, S feet in width. Fencing: The Applicant proposes to construct 6-foot tall vinyl fmcing around the perimeter of the. development. The Applicant also proposes constructing wrought iron fencing along the micropathways and internal open spaces. The Applicant further proposes constructing chain-link and/or wrought iron fmcing along the Purdam Drain. Staff is supportive of the proposed fencing for this development (see comments from the Police Department below). Baraya Subdivision - A~06-061/PP-06-062 PAGE 16 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 UDC 11-3A-7A7 requires the developer to construct fencing adjacent to micropathways to distinguish common from private areas. All fencing adjacent to micropathways and internal common lots should be restricted to either 4-foot tall solid fencing or 6-foot tall open-vision fencing. Open-vision fencing should be installed along the Purdam Drain, as proposed. A detailed fencing plan should be submitted upon application of the final plat. If permanent fencing is not provided prior to issuance of building permits, temporary consUvction fencing to contain debris must be installed around the perimeter. Perimeter, common open space, and micropathway / multi-use pathway fencing shall be designed according to UDC 11-3A-7. The Meridian Police Department requests that sole>hy open vision fencing be provided on both sides of the proposed pathway at the south property line. Malti-Use Pathway: The Applicant is proposing to construct the multi use pathway as depicted on the Future Land Use Map along the south and west sides of the Purdam Drain. The Applicant proposes to construct the pathway 10-feet wide. Staff is supportive of the proposal to construct the multi-use pathway. However, as shown on the landscape plan, the pathway does not connect (stub) to the property to the west. Staff recommends that the multi-ase pathway be constricted from the soithern property line all the way to the western properly line, including a pedestrian crossing on S. Fritts Way. UDC 11-3B-12 requires 5-foot wide landscape buffers along pathways. The submitted landscape plan depicts only a couple of feet of sod on both sides of the pathway with no trees proposed. The Applicant should be required to construct a 5-foot wide landscape buffer (including trees) along the south and west side ofthemulti-use pathway. Micropathways: The Applicant is proposing to conshvct several micropathways within the development. Staff is supportive of the pedestrian connections between the different subdivision blocks and to/fiom the sidewalks and multi-use pathway. All micropaths shall be constructed at least 5 feet wide, with trees and 5 feet of landscaping on each side of the path (UDC 11-3B-12). Open Space /Amenities: UDC 11-3G-3A-1 requires at least 5% of the total land area of a single- family development to be set aside for common open space. Further, UDC 11-3G-3A-2 requires one additional site amenity for each additional twenty acres of land area. The Applicant states that 13.01 acres (16%) is being set aside for useable open space. Further, the Applicant is providing several other amenities including pathways, two community parks, a pool with a changing area, and a couple of tot lots. Staff is supportive of the proposed amenities. All areas approved as open space shall be free of wet ponds or other such nuisances. All stormwater detention facilities incorporated into the approved open space are subj act to UDC 11-3A-18 and shall be fully vegetated with grass and trees. Sand, gravel or other non-vegetated surface materials shall not be used in open space lots, except as permitted under UDC 11-3B. Staff has concerns about the pedestrian access to the park on Lot 1, Block 12. Specifically, pedestrians trying to get to the park fmm the north will have to cross Snow Canyon Drive. To facilitate pedestrian movement to/from the park area, the Apptlcant should constrict crosBwalke and signage, as allowed by AC)®, at the intersections of West Snow Canyon Drive and Soath Sunset Point Way and South Sunset Point Count. Landscaping: Staff is generally supportive of the proposed landscape plan prepared by Jensen Belts Associates, dated 1/22/2007. The plan shall demonstrate compliance with the following standards: A 25-foot wide landscaping buffer should be constructed along the entire length of Black. Cat Road Baraya Subdivision - AZ-06-061/PP-06.062 PAGE 17 • CITY OF MERIpIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF TUNE 19, 2007 and Franklin Road, exclusive of ACHD right-of--way. Said buffer should be constructed in accordance with UDC 11-3B-7. All street buffers shall be contained within common lots Landscaping within parkways should comply with UDC 11-3B-7C. To qualify as open space, parkways shall be a minimum of eight feet (8') in width, measured from back-of-curb to edge-of- sidewalk and shall contain trees (UDC 11-3G-3B-5). Landscaping adjacent to the micropathway must comply with UDC standards. Per UDC 11-3A-8, all micropaths shall be a minimum of 5 feet wide with 5 feet of landscaping on either side of said path. All common areas approved as open space shall be vegetated and usable by residents. Maintenance of all common areas shall be the responsibility of the Baraya Homeowners Association. Tree Mitigation: Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees far those trees that are removed. The Applicant should coordinate a tree protection/mitigation plan with Elroy Huff at the Meridian Parks Department. Ditches, Laterals, and Canals: The Marvin Lateral and the Purdam Drain, along with other smaller facilities, traverse this site. Historically, the City has not required that the Purdam Drain be piped (as it is a natural waterway). Per MCC 12-4-13, all irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided should be tiled. Staff recommends that, exclusive of the Purdam Drain, all irrigation ditches, laterals and canals that intersect, cross, or lie adjacent to this site be tiled (UDC 11-3A-6A). Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. ff a surface or well source is not available, asingle-point connection to the culinary water system shall be required. if a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A- 15 and MCC 9-1-28. Existing Resideaces/Buildings: The site currently contains multiple buildings. Because the existing structures span across proposed lot lines, all buildings shall be removed or relocated, prior to signature of the final plat by the City Engineer. Public Works: The Applicant shall comply with The Department of Environmental Qualities, Best Management Practice of a minimum 20 feet of separation between an infiltration trench /seepage bed and a building foundation. Specifically, the location of the seepage beds near the alley loaded products will render the sta~ard 10-foot street side setback to the living area to be 20 feet. b. Staff Recommendadon: Based on the above analysis, Staff finds that applications AZ-06-061 and PP-06-062 generally conform to the Comprehensive Plan policies, the proposed Ten Mile Interchange Specific Area Plan, and UDC standards. Staff recommends approval of said AZ and PP applicadoas :object to the coadidons listed in Exhibit B, if the Commission befleves the building elevadons provided by the Applicant at the public hearing meet the Ten Mile Interchange Specific Area Plan design requirements, as outlined in Section 10 of this Staff' Report. , he M'pridian Planning and Zoni a Commission heard these items on January 4.2007. and March 1 20 M h ist hear the C oved to recommend a r to the City Council. 'i'hp Mer_'rlta>n ity _eLncil heard this item on An '13 2007_ At the Anrit Bareya Subdivision - A~06-061/PP-06-062 PAGE 18 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 11. EII~ITS A. Drawings 1. Vicinity Map 2 Preliminary Plat (Dated January 12, 200T) 3. Landscape Plan (Dated January 22, 200'n 4. Lot Mixture 5. Draft Ten Mile Interchange Specific Area Plan 6. Draft Ten Mile Interchange Specific Area Plan with Baraya Overlay 7,,,~~PIsD,~osed„dine Elm evations B. Agency and Departments Conditiolls/Comments 1. Planning Department 2. Public Works Department 3. Fire Department 4. Police Department 5. Parks Department 6. Sanitary Services Company 7. Ada County Highway District 8. Central District Health Department 9. Nampa & Meridian Irrigation District C. Legal Descriptions D. Required Findings from Unified Development Code Baraya Subdivision - AZ-06-061/PP-06-062 PAGE 19 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 A. Drawings 1. Vicinity Map - •- -- il-s# . siuT RuT ia~T ' '' w o ~~ ~ ~~..~. .cc ~ -~- "RUT ,~ ~ S .\ I ~~ ialT ~ ~r IeuT gut ~~ ~ ~n __- c~eM = - ~~ h i ~ ~T - - IWT i I .~ Exhibit A • CITY OF MERIDIAN PLANNING DEPARTMBN'C STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 2. Preliminary Plat (dated January 12, 2007) .~ - `, ' ~ ,~ I~tlllr~lll ® 11,.111+{ •.N.... t 511+~1 {11111 ~;I~t1~'~~{1 _ • I ~ • IIII~~I~~i~i11 .1111 l~t ~! ......,~....... i •• • : •• r ~ ~ ~ , ! _ ~ ~,; li ~ ~ ~ i ! • . • • ~ • • • • - • ~ ; I a 1 ~`~\ • ,,~ 1! •t . 1 • . ~. • C .. • it • ..~ '; ••• ' ! ' I •~ ~.I • • • • •f !. `• • ~~~ • •' :~ i i ~ • • • • • ~L°~ 1; 1~~ ~ - --~ aril I' •••• • ~ . :~~ ~j • f..~ " ~ ~. .,~ ~ - ~ ~.':::: M ~ ~ ~~ .~~ ; % ~ ~ i. :.t ~ ~ ~ ~~ F +~~~~ . ~ ~AH~d ~ ~~ tlN19 r r - 1 ~ i ~•~ ~{ R 'F ! 1 ;•~ .\., 1 ~ : ~~~~.~ ,. ~. ~ I i ~ ~ r _~~~, ~ ;' ~' ~ ~ ~ ~ , w ~w. Exhibit A ~oo~ REPORT FOR TBE BEARING DATE Op ]U RIDIppt PLANr1ING DBPARTI'dENT STAFF CITY OF ME ~ _r-' ,! i I ~ °~ ~ oo~ FOR THE gEAR1Nd DATE OP 1UtdE _.~.xF REPORT CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE I9, 2007 3. Landscape Plan (dated January 22, 200'n ~~ i~ ,~ ~~ !~ .F fj, ;~~, ~... _ N I 1 ..: .. ~~ ~~~~ 4~ ~ ~ I X114 F II' ~ ~~~ I Ig~~~lfj~~~f ~~ ~I .i 1 Et!!!~!~ ~~ ~ L~~ = 0 ~ ~~ ~ ~~® :~ ~t ~,. ~ aaa cma r ~ ~~ ;~3~ ~ ~ 1 '~ ~ ~ ~: ~ ~ ~~, ~f ~~ ~~ I~n1 ~; ~- ~. ~_ . r^' f. F ti ~ ~~ (! !~ .eE ~~ ~i ~~ s~ ~4 ++~ ~r i~ C~ o i# i o P~ ~ ~~~ o; 0 0 i W z 0 a. ~~ a a m Exhibit A CiTX OF MERIDIAN PLANNING DEPARTMENT 3TAFF REPORT FOR THE HEARING DATE OP TUNE 19, 2007 4. Lot Mixture ~ aoAo TOWNNOMES LOTS ^ ZONE R40 ^ 40' LOTS ^ 50' LOTS ^ 60' LOTS ^ ALLEY LOADED LOTS ^ COMMON AREA ZONING UNE Exhibh A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF ]UNE 19, 2007 5. Exhibit A Draft Ten Mile Interchange Specific Area Plan CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF TUNE 19, 2007 6 Draft Ten Mile Interchange Specific Area Plan with Baraya Overlay ^ asrwr~r ^- r~ wow ^ ~,e ^ ~e ^ na- ^ °Nac Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARIAiG DATE OF JUNE 19, 2007 Exhibit A C~ CITY OF MERIDIAN PLANNING DBPARTMBNT STAFF REPORT FOR THE HEARING DATfi OP )UNE 19, 2007 Exhibit A CITY OF MERIDIAN PLANNING DEP• MENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 Exhibit A • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF TUNE 19, 2007 ,! I ~.. ~~~ New el®vation provided by Applicant. Marginally support®d by Staff. Living area should be brought forward. Staff ~ Exhibit A CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 Not supported by S Exhibit A • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 Exhibit A • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HBARING DATE OF JUNE 19, 2007 B. Agency and Departments Comments /Conditions of Approval 1. Pla~uning Department 1.1 ANNEXATION COMMENTS 1.1.1 The annexation legal description submitted with the application (dated January 17, 2007, and prepared by D. Terry Peugh, PLS) shows the property as contiguous to the existing corporate boundary of the City of Meridian. 1.1.2 Any future subdivision, uses, and construction on this property shall comply with the City of Meridian ordinances in effect at the time of permit submittal. 1.1.3 All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. 1.1.4 All future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time of development. 1.1.5 The Applicant will be responsible for all costs associated with the sewer and water service extension. 1.1.6 Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. 1.1.7 Each final plat shall substantially comply with the approved preliminary plat such that a minimum of,7~5 single family dwellings are constn~cted on the R-8 and R-15 portions of the site. No more than fifty (50) dwellings may be constructed until a secondary access is provided to the subject development. 1.1.8 The Applicant shall provide amulti-family development within the R-40 zoning district which meets or exceeds a residential density of 16 d.u.'s/acre. 1 1 9 Development of the multi-family portion shall be subject to the Co itional Use Permit (CUPS process If the Ten Mile S ific Area design guidelines are in force at the time of development en development of the multi-family portion shall be consistent with said sllidelines Otherwise the owner / develoyer shall grovide design fzui elines for said multi-family portion at the time of pment of a CUP. 1.1.11 Prior to issuance of any building permit, the subject property shall be subdivided in accordance with the City of Meridian Unified Development Code. 1.1.12 The five-foot sidewalks and 25-foot landscape buffers, constructed in accordance with City Code, shall be installed along Black Cat and Franklin Roads corresnondina with the related nhas ,prior to occupancy of dwelling units. Exhibit B • • CITY OF MEAIbIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 1.2 Sl'fE SPECIFIC REQUIltEMENTS-pRELIMINARY PLAT 1.2.1 The preliminary plat labeled Sheets PP-1, PP-2, and PP-3, prepared by Bailey Engineering, and dated January 12, 2007, is approved, with the conditions listed herein. The development agreement for this property shall also be considered conditions of the Preliminary Plat (PP-06- 062). 1.2.2 Dedicate and construct all public internal roadways to meet ACHD's road design standards. 1.2.3 Direct lot access to Black Cat Road and Franklin Road shall be prohibited; place a note on the final plat. 1.2.4 All internal roads and cul-de-sacs shall meet the Meridian Fire Department's requirement of 28' inside / 48'outside turning radius and be constructed in accordance with ACHD's requirements. No parking signs shall be installed around the cul-de-sacs. Modify all applicable roads / cul-de- sacs toreflect this requirement, if necessary. 1.2.5 Frovide one stub street to Assessor's Parcel Number S 1215110055 to the east, two stub streets to Assessor's Parcel Number S 1215131760 to the south, ane stub street to Assessor's Parcel Number 51215427800 to the south, and one stub street to Assessor's Parcel 51215223100 to the west, as depicted on the preliminary plat. 1.2.6 Construct 10-foot wide gravel shoulders on Black Cat and Franklin Roads, with the renoaining portion oftheright-of--way being landscaped with lawn or other vegetative groundcover. 1.2.7 The Applicant shall construct crosswalks and signage, as allowed by ACRD, at the intersections of West Snow Canyon Drive and South Sunset Point Way and at the West Snow Canyon Drive and South Sunset Point Court. 1.2.8 Lots 62 & 63, Block 6; and Lots 64 8c 65, Block 6, shall take access from common driveways. UDC 11-6C-3D7 requires setbacks, building envelopes, and orientation of the lots and structures to be shown on the plat; building setbacks should be measured from the edge of the common driveway easement or property lines, whichever is more restrictive. 1.2.9 Street frontage for Lot 64, Block 6, does not currently meet the minimum requirement of 15 feet for a shared driveway; revise the plat accordingly. 1.2.10 Provide a bike lane on S. Glen Canyon Avenue. 1.2.11 The multi-use pathway along the Purdam Drain shall be constructed from the southern property line all the way to the western property line, including a pedestrian crossing on S. Fritts Way. 1.2.12 South Fritts Way shall be renamed to either South Fritts Avenue or South Fritts Road 1.2.13 Provide 13.01 acres (16% of the site) for useable landscaped open space, as proposed. 1.2.14 The landscape plan prepared by Jensen Belts Associates, dated January 22, 2007, is approved with the following modifications /notes: • A 25-foot wide landscaping buffer should be constructed along the entire length of Black Cat Road and Franklin Road, exclusive of ACl`ID right-of--way. Said buffer should be constructed in accordance with UDC 11-3B-7. All street buffers shall be contained within comrrlon lots. • Per UDC 11-3G-3B5 all parkways that aze used as common open space shall be a minimum of eight feet wide from street curb to edge of sidewalk AND contain one Class II tree for every 351inear feet of parkway. • Patlcway areas without trees shall not count towards the open space requirement. Exhibit B • • CITY OF MERIDIAN PLANNiNO DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 200? • Per UDC 11-3G-3E1, at least one deciduous shade tree per every 8,000 square feet of common open space should be planted, and common areas should be improved with lawn, either seed or sod. • The UDC requires, at minimum, 5-foot wide landscaping strips on both sides of all micropathways and on one side of multi-use pathways. Additionally, trees should be planted along all paths at a rate of 1 tree per ever 35 linear feet. • The AppBcaist shall provide open vision fencing only along [both sides ot] the proposed pathway at the south property line. • Excepting the aforementioned regnireme~, all fencing constracted on site shall be in accordance with that depicted on the landscape plan. • Per UDC 11-3A-7A-7b, all fencing adjacent to micropathways and common areas shall be either four feet (4') in height, if closed vision, or six feet (b') tall if open vision fencing is used. Modify the applicable areas within the landscape plan to reflect this requirement. • All stormwater detention facilities incorporated into the approved open space are subject to UDC 11-3A-18 and shall be fully vegetated with grass and trees. • Per UDC lI-3B-10, the Applicant should work with the City Arborist, Elroy Hui on designing, adoptiung, and implementing a protection and mitigation plan for the existing trees on site. • The Meridian Planning Department requires a written certificate of completion to be prepared by the landscape architect, designer, or qualified nurseryman responsible for the landscape plan. All standards of installation should apply as listed in UDC 11-3B-14. Where the Applicant has submitted a preliminary landscape plan, and where Staff has reviewed such plan, the landscaping shall be consistent with the prelirtiaary Plan with modifications as proposed by Staff. The proceeding modifications and notes should be shown on a revised landscape plan submitted with the final plat application(s). 1.2.15 All buildings shall be removed or relocated prior to signature of the final plat by the City Engineer. 1.2.16 Maintenance of all common areas shall be the responsibility of the Baraya Subdivision Homeowners Association. 1.1.17 The Atm~cant s 1 ;o-y~de an east-west collector c.onneoting with the north-south collector (S. Glen C`snvnn Aven ~Pl to Hp s+t anutheaat _nrner of ~r anhie~t oronertv_ with sLhmittAt for fthe as9oC1~~ Final Plat. 1.3 GENERAL REQUIliEMENTS-PRELIMINARY PLAT 1.3.1 Sidewalks/wallcways shall be installed within the subdivision and on Black Cat and Franklin Roads pursuant to UDC 11-3A-17. 1.3.2 All lot lines common to a public right-of--way shall reserve a 10' utility easement. 1.3.3 The Applicant shall comply with the outdoor lighting standa~s shown in UDC 11-3A-11. 1.3.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, asingle-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. Exhibit B • • C1TY OF MERIDIAN FLANNINO DEPARTMENT STAFF REPORT FOR THE HEARINO RATE OF JUNE 19, 2007 1.3.5 A detailed landscape plan, in compliance with the landscape and subdivision ordinance, and as anted in this report, shall be submitted for the subdivision with the final plat application. Where the Applicant has submitted a preliminary landscape plan and where Staff has reviewed such plan, the landscaping shall be consistent with the preliminary plan with modifications as proposed by Staff. 1.3.6 The Applicant shall submit a fencing plan with the final plat application for the subdivision. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. All fences shall taper down to 3 feet maximum within 20 feet of all right-of--way. All fencing should be installed in accordance with UDC 11-3A-7. 1.3.7 Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be mitigated. 1.3.8 Staffs failure to cite specific ordinance provisions or terms of the approved annexation / preliminary plat does not relieve the Applicant of responsibility for compliance. 1.3.9 Preliminary plat approval shall be subject to the expiration provisions set forth in UDC 11-6B-7. 2. Public Worl~ Department 2.1 Sanitary sewer service to this development is being proposed via extension of mains in Franklin Rvad, and lateral mains off of the Black Cat Trunk which is being currently installed on this site. The Applicant shall install mains to and through this development; Applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is throe feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 No manholes or water valves shall be allowed within the proposed landscape islands. If mains are routed under them they shall be sleeved per City of Meridian Standard Specifications. 2.3 Water service to this site is being proposed via extension of mains in Franklin Road. The Applicant shall be responsible to install water mains to and through this development, coordinate main size and muting with Public Works. 2.4 The Applicant shall be required to install a pressure reducing vault in a location coordinated with the Public Works Department. The location shall be generally west of the western most connection to W. Franklin Road. 2.5 The Applicant shall be responsible to install a flushing station in a location coordinated with the Public Works Department (it should be near the Purdam Drain). All applicable permits with the receiving body for this facility shall be acquired by the Public Works Department. 2.6 The Applicant shall be required to extend a 12-inch water main down Glen Canyon Avenue as part of the City of Meridian's to and through policy. 2.7 The Applicant shall be required to install 12-inch water main down S. Black Cat Road as depicted on the preliminary plat. This is needed to ensure adequate fire flows for this development. 2.8 Per Meridian City Code 9-4-8, the Applicant shall be responsible to install sewer main in W. Capitol Reef Drive. 2.9 Per Meridian City Code 9-1-26, the Applicant shall install water main in W. Capitol Reef Drive, Exhibit B • CITV OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OP TUNE 19, 2007 and W. Snow Canyon Drive. 2.10 Plat note #2 states that a 4-foot wide Public Utilities, Drainage and Irrigation easement will be dedicated along interior lot lines. This shall be changed to 5-feet. 2.11 With the final plat, the Applicant shall dedicate a 5-foot wide Public Utilities, Drainage and Irrigation easement along interior lot lines not being spanned by an attached unit. 2.12 The Applicant shall comply with The Department of Environmental Qualities, Best Management Practice of a minimum 20 feet of separation between an infiltration trench and a building foundaRioa 2.13 Any potential reimbursement amts must comply with all requirements of City Code 9-1-13 and 9-4-19, which inchldes the preliminary agreement (which includes footage, size, and depth of reimbursable pipe) being f nalized prior to construction plan approval. The detailed agreement with the reimbursable amount shall be approved by Council prior to plat signature. 2.14 The Applicant shall provide a 20-foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). 2.15 The Applicant has indicated Nampa and Meridian Irrigation District will own and operate the pressure irrigation system in this proposed development. Therefore, a letter of plan approval shall be submittal prior to scheduling of apre-construction meeting. 2.16 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (iJDC 11-3A-6). The Applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, asingle-point connection to the culinary water system shall be required. ff a single point connection is utilized, the developer will be responsible for the payment of assessments for the cotnn4on areas prior to signature on the Seal plat by the City Engineer. 2.17 All existing structures spanning lot lines or not meeting dimensional standards of the UDC shall be removed prior to signature on the final plat by the City Engineer. 2.18 Meridian Public Works specifications do not allow any large landscaping within a five foot radius of water meters. The Applicant shall make the necessary adjustments to achieve this separation requirement and comply with all landscape requirements. 2.19 Any existing domestic wells andJor septic systems within this project shall be removed from domestic service per City Ordinance Section 9-1-0 and 9-4-8. Wells may be used for non- domestic purposes such as landscape irrigation. 2.20 All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. Plans shall be approved by the appropriate irrigatioddrainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department. ff lateral users association approval can't be obtained, alternate plans shall be reviewed and approved by the Meridian City Engineer prior to final plat signature. 2.21 Street signs are to be in place, water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.22 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 2.23 All development improvements, including but not limited to sewer, fencing, micropaths, Exhibit B CITY OF MERIDIAN PLANNING DEP• MENT STAFF REPORT FOA TyE HEARING DATE OF JUNE 19 2007 pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.24 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat. 2.25 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.26 Applicant shall be responsible for application and compliance with and NPDES Pelmitting that may be required by the Environmental Protection Agency. 2.27 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.28 Developer shall coordinate mailbox locations with the Meridian Post Office. Where mailboxes are located on or near sidewalk the applicant shall comply with all American with Disabilities Act requirements for unobstructed sidewalk access. 2.29 Compaction test results shall be submitted to the Meridian Building Department for all building Pads receiving engineered backfill, where footing would sit atop Sll material. 2.30 The engineer shall be required to certify that the strut centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.31 One hundred watt, high pressure sodium streetlights shall be required at locations designated by the Public Works Department. Height for 100 watt fixtwes is 25 feet, height for 250 watt fixtures is 30-feet. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior to commencing installations. 3. Fire Department 3.1 SITE SPECIFIC COMMENTS 3.1.1 The pathway proposed along the south property boandary shaII accommodate the Fire Department's load bearing regairemeats. 3.1.2 This project wr71 require a 20' wide swing or rolling emergency access gate at the entrance to the ditch access road. Said access gate shall be bested a distance of 30 feet from ~}anklin Road. The gate shall be equipped with a Keoltboa Padlock which shall be ordered thru the Meridian Fire Department. 3.1.3 No parking shall be allowed on ekher side of S. Gken Canyon Avenue. 3.1.4 No parking shall be allowed around or near the proposed roundabout. 3.1.5 No parking shall be allowed on either-side of S. Fritts Way from Franklin Road to W. Sunrise Point Street 3.1.6 No parliag shall be albwed abng the slleys. All parking shall be restricted to garages or on the regnired parting pads. Sign and stripe accordingly to indicate the alleys are considered Sre lanes. 3.2 GENERAL CObAdENTS Exhibit B • CLTY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF ]UNE 19, 2007 3.2.1 One and ta-o family dwellings not exceeding 3,600 square feet will require a fire-flow of 1,000 gallons per minute available for duration of 2 hours to service the entire project. Fire hydrants shall be placed an average of 500 feet apart. International Fire Code Appendix C. 3.2.2 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.2.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Deparfsnent. a. Fire Hydrants shall have the 4'/s" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the kFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.2.4 Any roadway greaten than 150 feet in length that is not provided with an outlet shall be roquired to have an approved turnaround. Phasing of the project may required a temporary approved turnaround on streets greater than 150' in length with no outlet. 3.2.5 All entrance, internal roads, and alleys shall have a turning radius of 28 feet inside and 48 feet outside. 3.2.6 All common driveways shall be straight or have a turning radius of 28 feet inside and 48 feet outside, shall have a clear driving surface which is 20 feet wide, and be capable of supporting an imposed load of 75,000 GVW. 3.2.7 For all Fire Lanes provide signage "No Pazking Fire Lane." 3.2.8 Operational fire hydrants, temporary or permanent street signs and access roads with an all weather surface are required before combustible construction is brought on site. 3.2.9 To increase emergency access to the site a minimum of two points of access will be required for any portion of the project, which serves more than SO hor>yes. The two entrances should be separated by no less than'r4 the diagonal measurement of the full development. 3.2.10 Building setbacks shall be per the International Building Code for one and two story construction. 3.2.11 The roadways shall be built to Ada County Highway Standards cross section requirements and shall have a clear driving surface. Streets with less than a 29' street width sliaU have no parking. Streets with less than 33' shall have parking only on one side. These measurements shall be based on the back of curb dimension. The roadway shall be able to accommodate an imposed load of 75,000 GVW. 3.2.12 The attached residential units within the proposed development will regaire a fine-flow consistent with the International Fite Code to service said snits. Fire hydrants shall be placed per Appendix D. 3.2.13 The proposed 334 building lots within the R-15 zoning designation, with an estimated 2.9 residents per household, would have a total estimated population of 969 residents at build out. The number of residents at build out is unknown at this time far the two proposed rrnultifamily lots. 3.2.14 The Meridian Fire Department requests that any future signalization installed as the result of the development of this project be equipped with Opticom Sensors to ensure a safe and efficient response by fire and emergency medical service vehicles. This cost of this installation is to be borne by the developer. F.xiulrit B CITY OF MERIDIAN PLANNING DEP•MENT STAFF REPORT FOR THE HEARING DATE OF IUN E 19, 2p07 3.2.15 All portions of the buildings located ~ this project must be within ISO' of a paved surface as measured around the perimeter of the building. 3.2.16 A portion of the facility or building hereafter constructed or moved into ar within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exteriar of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 ar 903.3.1.2 the distance requixement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3. i .1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 3.2.17 The entrance to the alleys from the public streets shall provide a minimum tv„~Ity-eight foot (28') inside and forty-eight foot (48') outside turning radius, No parking shall be allowed on either side of the street within fifty feet (50') of the alley entrance as measured from the centerline of the alley. The minimum rear setback far alley accessed properties shall be 20 feet to the garage if the alley width is 16 feet ar 18 feet to the garage if the alley width is 20 feet. 4. Police Department 4.1 The proposed development /plat does not offer natural surveillance opportunities of the public areas, including the tot lot. Prior to the next public hearing, the Applicant shall meet with the Police Chief and/or Planning Staff to discuss features that increase visibility, including but not limited to: doors and windows that look out on the public areas, front porches, and adequate nighttime lighting. If necessary, the site plan and/or landscaping Plan shall be revised in accord with said discussion. 4.2 The proposed plat and/or site design enconragea high-speed, cut-through trafQc, especially along Snow Canyon Drive, S. Iceberg Lake Way, aad S. Suwet Point Way. The Applicant shall provide 4-way stops at the intersections of W. Snow Canyon Drive and S. Iceberg Lake Way, W. Snow Canyon Drive and S. Echo Canyon Avenue, and W. Snow Canyon Drive and S. Riggs Spring Avenue. The Applicant shall work with the Ada County Highway District to provide traffic calming design to decrease travel speeds on the irrternal. 4.3 Any interior fencing shall allow visibility from the street ar shall not exceed four feet in height if solid fencing is used. 4.4 The Applicant shaD supply only open vision fencing along both aides of the pathway at the south property line. 4.5 Provide adequate lighting adjacent to pathways, within parks, and within parking lots. S. Parks Department 5.1 Pathway and Trail standards: The proposed pathways and/or trails shall be constructed in accordance with the Meridian Park Department's requirements. 5.2 Standard for City to assume Maintenance of a section of Pathway: The pathway must connect from one major arterial to another, and either an easement ar ownership deed must be granted before the city will assume the maintenance of any section of pathway. 5.3 The 10-foot wide regional pathway shall be constructed to intersect with Franklin Road. 5.4 The parkways shall comply with the City of Meridian's Unified Development Code. Exhibit B CITY OF MERIDIAN PLANNIN4 DEPARTMENT STAFF REPORT FOR THE HEARINQ ~E OF JUNE 19, 2007 6. Sanitary Services Company 6.1 SSC will not provide trash pick up services for properties utilizing common driveways. The developer shall install a concrete pad at the end of the common drive no mere than five (5) feet behind the sidewallc. The pad shall be of sufficient area to accommodate the receptacles of the residences that take access from the common driveway. 6.2 Trash collection for all residences need to be from a local street, not from a collector or arterial. 6.3 Provide a minimum 28' inside and 48' outside radius for all alleys, where they intersect a public street. 6.4 The Applicant shall provide a 35-foot concrete apron at all entrances to alleys. 7. Ada County Highway District ~} 7.1 SITE SPECIFIC REQUIREMENTS 7.1.1 Construct a S-foot detached sidewalk a minimum of 41 feet from the centerline of Franklin Road abutttng the slte. Provide an easement for a,~v seggiment of the sidewalk located outside of the nght-0f-war. 7.12 Construct separate left-turn bays right tuna lanes and right turn tamers for both site approaches on Franklin Road. 7.1.3 Dedicate a of 48 feet of ri h~-of wav from tha cen+erli*+e of Black Cat Road abutting the site Construct a 5-foot detached sidewalk a minimum of 41 feet from the centerline of Black Cat Road. Provide an easement for setmtent of the sidewallc located Dalai of the right-of wav 7.1.4 Construct a separate left-turn bay and ri hg t turn taper on Black Cat Road at t~ site approach 7.1,5 onstruct S. Glar Canyon Avenue as a 46-foot street section with vertical curb gutter and 5 foot detached (or 7-foot attached) concrete sidewalks within 70 feet of right~f w8Y 7.1.6 Remove the proposed center a dscape island on S Glen Canyon Ayarue T1e~ its in ection with Franklin Road. 7.1 7 Provide the District with a road true for one-half the cost of the sivnal at the intersection of Franklin Road and S Glea Canyon Avenue 7.1.8 Remove the proposed center landscape island on S Glen Canyon Avarue near its intersection with Franklin Road. 7 1 9 Provide a 21-foot street section on both sides of the ceater land~t: ape islands on S Glen Canes Avenue. 7.1.10 Construct the first 200 feet of S Fritts av with a 2l -foot street section on both sides of the center landscape island. Construct the rest of S Fritts Way as a 36-foot street section with curb ~t_t~; and 5-foot attached concrete sidewalk as proposed 7.1.11 Construct Sunrise Point Court as a 6- pot street section with curb gutter sad 5-foot concrete sidewalk within SO feet ofright-of--wav. 7.1.12 Construct W Snow Canyon Drive as a 46-foot street section with vertical club Butter and 5 foot detached (or 7-foot attached) concrete sidewalk within 70 feet ofright-of--way. 7.1.13 Construct W. Capital Reef Drive as a residartial collector roadway as a 36-foot street section with curb. gutter, and 5-foot wide concrete sidewalks within 50 feet of right-of--way Parking will be restricted on this roadway Coordinate the location of "NO PARKING" signage with District Traffic Services Stag Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 200'7 71 14 Constrict all internal local roadpva~ts as 36-foot street sections with lied curb Qutter and 5 foot attached. sidewalk. as~nonosed. 7.1.15 Construct a traffi 1 t the int ecti n of S. Glen Can on 'v and W. Snow Can on Drive as Dronosed. Coordinate the location and design of the traffic circle with District Traffic Services Staff. 7.1.16 Co c' le at the three-wa ecti n f W. w on Drive and S Point Court. Coordinate the location and design of the traffic circleabout with District Traffic Services Staff. 7.1.17 Constrict the following stub streets as p~Qposed Install a sign at the teaminus of each stub streets stating, "THIS ROAD L BE EXTENTED IN THE FUTURE " • Stub street to the east_ W. Snow Canyon Drive. located approximately 610 feet (measured pr~gp~y~ine to centerline) south of the north propeertv line • Stub street to the south, S. Glen Canyon Avemle. located a_„pDroximately 480 feet (measured P~P~Y line to centerline) west of the east per poly line. • Stub street to the south S Echo Canyon Avenge, locate approximately 900 feet (measured prope~i y line to centerline) west of the east proper y line. • Stub street to the south. S Sunset Point Court located Aouroxim~tely l 420, feet (measured property line to centerline) west of the east property line. • Stub street to the southeast. W. Capitol Reef Drive, located approximately 200 feet (measured prvp,~y line to centerline) north of the south vronerty line. • Stub .street to the west. W. Jagged Rock Drive. located approximately 460 feet (measured nor ply line to centerline) south of the nort~p~Qperty line. • Stub street to the north. located approximately 690 fed (measured property line to centerline) east of the west pro~ertyline. Provide design and cost estimates to District Staff for the construction of the north stub street. and canal_crossing. Road trust for tie construction of one-half of the canal crossing and curb. clutter, and sidewalk on the south side of the crossin¢. Coordinate with Development Review Staff in regards to the design of the crossir~g. 7.1.1 S Construct a roadway to intersect Black Cat Road. W. Capital Reed Drive. located approximately 100 feet south of the north property line. 7.1.19 Construct a roadway to intersect Franklin Road, S. Fritts Wav. located approximately 130 feet east of the west property line. 7.1.20 Construct a roadway to intersect Franklin Road. S. Glen Canyon Avenue. located aDDroximately 220 fed west of the east property 7.1.21 Submit bridge plans for the crossing_of the Martin Lateral,iW. Carnial Reef Drive and S. Fritts Way) and for the crossing of the Purdam Dr~(W. Snow Can~+on Drivel for review and approval prior to thepre-construction meeting and plat ap~val. 7.1.22 Construct three 20 ~Qot straight public alleys. as proposed. 7.1.23 Other than the access s~cifically approved with this application. direct lot access is prohibited to Black Cat Road and Franklin Road and shall be noted on the final plat. 7.1.24 Comply with all Standard Conditions of Approval. 7.2 STANDARD CONDITIONS OF APPROVAL 7.2.1 Any existing irrigation facilities shall be relocated outside of the right-of--way. Exhibit B CITY OF MERIDIAN PLANNING DE~TMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2009 7.2.2 Private sewer or water systems are prohibited from being located within any ACRD roadway or right-of--way. 7.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.6 Comply with the District's Tree Planter Width Interim Policy. 7.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.8 The Applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7.2.9 Construction, use, and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 7.2.10 Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #200, also ktmwn as Ada County Highway District Road Impact Fee Ordinance. 7.2.11 It is the responsibility of the applicant to verify all existing utilities within the right-of--way. The Applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The Applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACRD right-of--way. The Applicant shall contact ACRD Traffic Operations 387-b190 in the event any ACRD conduits (spare or filled) are compromised during any phase of construction. 7.2.12 No change in the teens and conditions of this approval shall be valid unless they are in writing and signed by the Applicant or the Applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the Applicant to obtain written confirmation of any change from the Ada County Highway District. 7.2.13 Any change by the Applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 8. Central lDistrlM Heslt6 .Department 8.1 After written approval from appropriate entities are submitted, we can approve this proposal for central sewage and central water, 8.2 The following plans must be submitted to and approved by the Idaho Department of Health & welfare, Division of Environmental Quality: central sewage and central water. 8.3 Run-off is not to create a mosquito breeding problem. F.xlu'bit B • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE H$AR1Na DATE OF )UNE 19, 2007 9. Nampa & Meridian Irrigation District 9.1 Applicant shall apply for a land use change application prior to final platting. 9.2 All laterals and waste ways must be protected. 9.3 The District's laterals course through this proposed pmject. 'These easements must be protected and any encroachment without a signed License Agreement and approved plan, before any construction is started, is unacceptable. 9.4 All municipal surface drainage must be retained on site. If any surface drainage leaves the site, the Nampa 8t Meridian Irrigation District must review drainage plans. 9.5 The Developer must comply with Idaho Code 31-3805. 9.6 NMID recommends that irrigation water be made available to all developments within the Nampa & Meridian Irrigation District. Exhibit B • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 C. Legal Descriptions IDAHO ~ 15°~'^~°°~~ s~ iso SURYEY neNe~an, ~d.ho B3~tz GROUP ~t~. - ~~-eszo ~t (208 8845399 ~Piajact No. 06-256 19ara3-a $ObdlVlslOr Anreadlea DacriptYOD Oct 6, 2005 The NB 1/4 of O,e ATw 1-4 and dte Nw 114 of the NE 1/4 of section 15, T.3N.; iz 1 w., B.M., ~ colntty,ldaho, sad al paati~t` orrice, Weet lrx o~ NW ~ /a 6rs Section lS, more ~rticularly deraibod as follows: B>I:GIIVZtiiD~iC at t1te.1/4 coarser colwaao>; w 5dation 10 and the said Section 15, from.~uh the Nol; coanar of~aaid 3+x~oa IS bears South $9° 15'.27" $iit, ~2b40,~3 fe4t; . Thepce Soattb 89°15'2T' i~et,1320.36 feet to dte Eest 1116 corner sin to Section 10 and the said Section 15; Thence along the Beet line of tbo NW 1/4~of the NE 1/4 Sgath 00°Zy"13" weak 1329.09 feet to the Aifi Ul6 cc®cr; '1'hatce North 89°15'04" Went; i317.~75 feet to the tiN 1116 comer;. 'lbeJlce continuing North 89°1S'04" Went„ l X24.68 feat to tLs NW' l /16 cpanpr; Thetlce along the Biat ]fine o~ the Went 2/3 Qf the. NW 114 South~00°47'ZS" Went. 39.$.56 feel Thenc+o North 75°42'49" West,1160.91.>~ TbalpcgNorth 00°43'03" BasR, 2¢3,•81 faet'(~ce~ord 263.50Aoel); T>taaoe Noatll 89° lb'S7^ Wad 17ti.25, fept.ta apoint on the West ~ ol'iaid . Soctian 1S; Theaice aloatg acid line Noafl- 00°43'03" Baey Z99.bS Feat (reccad300.00 feet); Thence along the center of ~ ditch South 75°59'37" East. 624 8$ feet ~~~ 62s.oa ~x - Thence 8oudt 76°12'00" Fast, 734:88 feet {recoed 732;82~fed} ~~s•poi>9t On t>ke fast line of the NyV. l/a of Ole Nw 1!4 of tEaid Section i5; Profaa:loam La.ad~ S.urr~yor,s Exhibit C CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 The~gce:~along said liae Nottil 0o°31'sl"East, 1126.76 fea tq the west l,f 16 comet cson~mtm to Section I'O mid the said See~on 13; Tb~ncc Sottdt 8$° 13'34" Fast,. d 32.28 fat to t~ point of Begitttniag. Coateiaiug ~5.57~aaree, move ar less. Idalw Stuvp Grnup,.P.C. I~ .4~4~~. ~ ~ ~-~ ~~ ~ rt *. D. TetxyP~eugty I~LS~ ~~'°~` ~Q~~ .I~RapIAN f~JBUG iNOR14s D~ Pr Exhibit C • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE FEARING DATE OF )UNE 19, 2007 IQAH.O ~~0 ~"`~ ~' Suioo 150 SURVEY r~a~.ia.-~ es~z GROUP ~ ~ ~„~ ~~ o . .. r~ ~zo~ eB+-s~99 ~l'r+ojoct No. 06-177 Ja>~uaty 17, 2007 Banya R-8 Zone A parcel of land bcatQd in, tho NB 1/4 of the NVy 1/4, and tho NW 1/4 Qf the NE 1/4 of Section 1 ~, T.3N., R 1 W., B.M., Ada County, Idaho, more particulsriy deaon~bed ae follows: BEGINNIIgG of Poe North 1/4 c~nar of said Sex~ion .15, frola which the Northeast carnesc of said Secdao bears South 89°15'27" Bast, 2640.73 i;~ Thatce along the North line of said ~ 1/4 of the NW 1/4 North 89°15'34" West, 1190.28,fitet; Thence. depattiag said line South 00°31'51" Weat, 239.82 $et; Tice South 5°05'29" East, 51.04 iZeat; Thealce Solath 00°31'51" w~, 406.37 feet,; 156.71 feet alomlg the arc of a. clout to the left, havi>~g a radius of 100.00 fact, a cea~al an8~ of 89°47'25', alyd a lotlg chord bearing South 44~ 1'52" East, 141.16 17tmc•,e South 89°15'34" Bast, 494.25 feet; lhance 51.97 feet siolog the arc of a carve to tho leR, having a recline of 100.00 :feat, a central angle of 29°46'33", and a long chord bearing North 75°S 1'09" East, 51.39 fixt; Thence North 60°57'53" $ast, 68.63 feet; Thmzce Sauth 29°02'OT' Bast, ?,23.82 Theaace Nasth 60°57'53" ]reef, 45.1.21.feat; Thesace 64.97 feet along the arc of a.clnve to the right, having a radips of 125.00 feet, a caitral angle of 29°46'40", and a la~pg clard boating Narih 75°51' 13"East, 64.24 Thence South 89°15'2T' East, 289.25 ft~ Thence North 00°27' 13" East, 399.50 feet; Prol~sslon~l Land Surveyors Exhibit C CITY OF MERIDIAN PLANNING bEPART119ENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 Tlul~ce 46.54 feet along the arc of a curve to the right, having a radius of 100.00 feet, a cmtxal, angle of 26°39'52", aced a long chord being Narth 13°47'09" Fast, 46.12 feet; Thence North 00°44'33" Bast, 258.57 feet to apoiat on the North line of said Section 15; Thence North 84°l S'27" West, 383.29 feet m. the Point of Beginning. Coatainin~g 28.17 scree, m~e air less. ~~.BY . Id~m survey CJh+nup, P.c. L= ~443~1 ~ ~ ~- ~' ~.~ . . ~r D. Terry Pugh, PLS REyIE A AL BY .~ C ~. ~~iNRO~ 5 O pT 1C Exhibit C • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2009 ~oAHo SURVEY GROUP i~~a r~cwr>:. s~ Sulen 150 Meridian, lilio 83fi4Z . ~ . (~ s~-es~o . ... :~ (~ ee~,s~ Pttiject No. 06-177 ~ January 16, 2007 lsasraya R 15 Zoire Poafia~s of this NE.1/4 of the NW 1/4, the. NW 1/4 of the NE 1/4, end the West 1/2 pf the NW 1/4, of Secliam 1S, T.3N., R.1W., B.M., Aida Covmty, Idaho, more p~~Y de~~bo~ ~ £ollawe: Commencing at.lhe 1/4 .common .to $ectYOn 10 and the said 3pcipign 15, ii+eoan which the Northeast cea<aer of said Section 15 besr~s South 69°15'27" ~Ba~t, 2640.73 feet; Thenco South 89°15'2?" Bast,1090.49 feet to the REAL POII~TT OF B)BGINNING 3'hence South 00°44'33" West, 96.84 feet; Thence 16193 foal aicaag the arc of a curve to the right, having a radius of 235.00 feet, a central eagle of 39°Z8.49", and a long chard bearing South 20°2$'57" West, 158.74 feet; Thence South 4Q°13'22" VYest, 262.47 feet; Thence 163.11 feet along the arc of a curve to the laotl, hevimig a radian of 235.00 feat, a cenhal angle of 39°A6'09", a~ a long chord bearing South 20°~0'1T' blast, 159.86 feet; Them~ce .South 00°27'13" Wed, 729,58 feat to a paint on tho.South boundary of said NW 114 ofthe NB 1/4; Thence North 89°15'04" Nest, 810.74 fed to the C-N 1/16 corner; Thence continuir-g North 89°15'04" W4et,1324.68 fleet Lu the NW 1/16 corner; Thesace along the Bast lino of the West 1/2 of the NW U4 South 40°47'25" West, 328.56 fact Tbeaca North 75°42'49" West, 1.1$0.91 feet; Thence North 00°43'03" East, 263.81 fed (reccard 263.50 feety; Thence North 89°16'57" West, 176.25 feet to a point on the West line of said Sectiozi 15; Thence along said lint North 00°43'03" Easta 299.65 feet (record 300.00 feet); Page 1 of 3 Pro/eas/ons/ Lsnd Surveyors Exhibit C CITY OF MERIDIAN PLANNING D>rPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 200'7 ''t'hence along the center of as irrigation ditch South, 75°59'37" Bast, 624.8$ foFt (r+acord 625.04 fed; T~-a~uce South 76°12'40" Fast, 734.88 feet (record 732.82 fat) to a poirn on the Bast Base of the NW 1/4 of the NW 1/4 of :aid Suction 1S; Thseace along said lino North 00°31'51"Bad 1126.76 feet to the West 1/16 comer common to Section 10 acrd tlas said Secticsn 1 S; Tltaace.along the North line of said Suction 15 South 89°15'34"Bast, 130.00 feet; Thence depattiag said line South 00°31'51" Went, 239.82 fat; Theaex South S°05'29" East, 51.04 fed; Thsonce South 00°31'51" West, 406.37 foal; ThWce 156.71 fcd along the arc of a curve to the l~ having a radins of 100.00 fud, a ca®iral angle of $9°47'25", and a long chord bearing South 44°2]'52" East; 141.16 feat; ~Thmce South 89°15'34" Bast, 494,25 foot; ~'henoe S 1.97. feat slang tha arc .of a. curve to the 1e8, having a radius of 100.00 feet, a ceat<al ariglo of 29°4b'33' end a long chord bearing North. 7S°51'09'.' Bast, S 1.39 feet; Tlla4cx North 60°57'53" Esat, 68.63 feet; 'fhmce South 29°02'07" Beat, 223.62 fat; ICs North 60°57'53":East, 451.21 fed; Thonco 64.97 foot aiong t>re arc of a curve to the right, having a radius of 125.00 feet, a cgrJtral apglu. of 29°46'.40' ; and a long chord boating North ~5°S 1' 13"East, 64.24 feet; Thence South 89°15'2T' ~ 2$9.25 fat; Thanes North 00°27'.13" Fast, 399.50 feet; 3'hcptce 46.54 fad along the arc of a curve to the right, having a radius of 100.00 feet, a central eagle of 26°39'52", aad a long chord bearing North 13°47'09" East, 46.12 fed; ~ . Page 2 of 3 Exhibit C ~ i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR SHE HEARING DATE OF ]UNE 19, 2D07 Thaace North 00°44'33" $sst, 258.57 feet to >i point on the North,line of mid Section 15; Theaco South 89°15'34" Bast, 707.20 foot tD tho Point of Boginnimlg. Captaining 54.13 ae~oe, more or less. BY~ Idaho Survey Group, P.C. D. Tory Pough, PIS Aov~t. ter ~cf.,. }AN ~ ."? M WORKS pIrPT.'G Page 3 of 3 Exhibit C • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARTNG DATE OF JUNE 19, 2007 IDAHO SURVEY GROUP t~ ~ ~ s~roe tso Maidhn. Idoho 83642 " won. (2oa) e~6-esm .. ~ 'Fait (209) 981-5399 ~+oject No. 06-177 Japery 17, 2007 Haraya R-40 Zaae A parcel of ls~d located im the NVV 1/4 of the NE U4 of Sectice 1 S, T.3N., R 1 W., B.M., Ada County, Idaho, move pssOicplarly described as Follows: Comrn~cing at the 1`lorth 1,14 oornar of sand ~ectic~ i s, frost which the Northeast comer of said Section beam South 89°iS'2T'.Baet, 2"640.?3 feet; Thence South 89°1S'27" East,1090.49 feat to ""° the REAL POII~IT OF BRGfNNII~iG . Thence South 00°44'33" Went, 96.84 foet; Tbence 161.93 feet along the arc of a curare to the right, having a radius of 235.00 f~, a ceQtral angle of 39°28'49", aqd a long chord bearing South 20°28'57" West, 158.74 feet; Thence South 40°13'22" Nest, x.47 f~; Thea~ce 163.11 feet alol~g the arc of a curve to the le$, having a radius of 235.00 feeR, s cadtiral angle Of 39°46'09", and a long chord bearing South 20°ZO' 1 T' West, 159.86 . 1'h~oe South 00°27' 13".West, 729.58 fief ~ a point on the South boundary of said NW 1/4 of the NE l/4; ?'harts South 89°15'04" East, 507.01 foot to the NE 1/16 carver; Theance Narth 00°27'13" Bast, 13.29.09 feat to the West 1/16 corner coluimon to Section 10 and the said Section 1 S; Tbeatce North 89°1S'2T' bleat, 229.87 foot to the Po6nt of HeginaiaS. Containing 13.26 stases moms or legs. BY~ Idaho Survey iaevl 61- JA ~~ 2~~ N Puw.lc woraca~ aEer. rro/esslons/ Lsnd ~t~~d1"1~~~ Exhibit C C1TY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 Exhibit C CITY OF MERIDIAN PLANNING DEPARTMENT STAFP REPORT FOR THE HEARING DATE OF JUNE 19, 2007 D. Required Findings from Unified Development Code i. Annexation Findings Upon recommendation from the Commission, the Coundl shall make a fall investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Coundl shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to zone the subject property to R-8 (Medium Density Residential), R-15 (Mediwn High-Density Residential) and R-40 (High Density Residential). The 2002 Future baud Use Map currently designates this property as "Medium Density Residential" and "Mixed Use -Regional" The Council finds that the requested zoning of R- 15and R-40 to be generally consistent with said Comprehensive Plan designations. The proposed Ten Mile Interchange Specific Area Plan designates this property as "Medium Density Residential," "Medium High Density Residential," and "High Density Residential." Per the proposed Plan, Medium Density Residential areas should range between 3 - 8 units per acre. Additionally, Medium High Density Residential areas should have a range of 8 -15 units per acre. The Cou~il believes the mixed zoning designation of R-8, R-15, and R-40 for this site is appropriate; R 8 for detached single-family units, R-15 for attached townhouses and other single-family units, and R-40 for multi-family development. Please see Comprehensive Plan Policies and Goals, Section 8, of this Staff Report. Therefore, the Council finds that the requested zoning of R-S, R-15, and R-40, and overall gross density of 5.48 dwelling units per acre for the proposed subdivision to be generally co~istem with both the current Comprehensive Plan and the draflt Ten Mile Interchange Specific Area Plan, which, if adopted, wiR amend the current Futare Land Use Map designations for this site. b. The map amendment complies with the regnWtbas outlined for the proposed district, spedHcally the purpose statement; please see Comprehensive Plan Policies and Goals, Section 8, and Analysis -Annexation Analysis, Section 10, of this Staff Report. G The map amendment shaD not be materially detrlmelsbl to the pabec health, safety, and welfare; The Council 5txis that, if approved, the proposed map amendment will. not be detrimental to the public health, safety or welfare. Staff and the Commission recommend the Council rely on any oral or written testimony that may be provided when determining this findiltg. d. The map smendmelott shall not result in an adverse impact aeon the delivery of services by any poetical subdivision providing public services within the City including, but not limited to, school districts; and, The Council does not believe that the proposed zoning amendment will result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-SB-3.E). The Council finds that all essential services one available or will be provided by the developer Exhibit D CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 to the subject property and will not require unreasonable expenditure of public funds. The Applicant is pr+nposing to develop the land in general compliance with the 2002 Future Land Use Map and the City's Comprehensive Plan and the draft Ten Mile Interchange Specific Area Plan. Therefore, the Council finds that Annexation and Zoning of this property would be io the best interest of the City at this time. 2. Preliminary Plat Findings L- eoasidersdoa of a preliminary plat, combined preliminary and final plat, or short plat, the decision-malting body shall make the following findings: a. The plat is In conformance with the Comprehensive Plan; If the Applicant complies with the conditions in Exhibit B of the Staff Report, the Council fords that the plat will be in conformance with the Comprehensive Plaa. Please see Comprehensive Plan Policies and Goals, Section 8, and Analysis, Section 10, of the Staff Report. b. PubUc services are available or can be made available sad are adequate to accommodate the proposed development; The Council finds that public services are available to accommodate the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat b in conformance with scheduled public improveme>sts in accord with the City's capibl improvement program; Because the developer is installing sewer, water, and utilities for the development at their cost, the Council finds that the subdivision will not require the expenditure of capital improvement fiords. d. There is public financial capability of supporting services for the proposed development; Staff and the Commission recommend Council rely upon comments from the public service providers (i.e., police, fire, ACRD, etc.) to determine this Ending. (See Finding Items c and d above under Annexation Findings, and the Conditions of Approval in Exhibit B for more detail.) e. The devebpmeat will not be detrhneatal to the pnblk health, safety or general welfare; and Staff and the Commission are not aware of a>nr health, safety or environmental problems associated with the development of this subdivision that should be brought to the Council's attention. ACID considers road safety issues in their analysis. Staff and the Commission recommend the Council reference any public testimony that may be presented to determine whether or not the proposed subdivision may cause health, safety, or environmental problems of which Staff and the Commission ate unaware. f. The development preserves significant natural, scenic or historic features. The Purdam Drain bisects this property. The Council Ends that the Purdam Drain is a waterway which should be preserved during development of this site. Staff and the Commission are unaware of any other natural, scenic, or historic features on this site. Therefore, Staff and the Commission recommend the Council reference any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Staff and the Commission Exhibit D C)TY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF JUNE 19, 2007 are unawaze. If the Purdam Drain is preserved, the Council finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic, or historic feature(s) of major importance. Exhibit D • August 24, 2007 MERIDIAN CITY COUNCIL MEETING AUgUSt 28, 2007 APPLICANT ITEM NO. S-L REQUEST Resolution -- Platform for Strengthening Families and Improving Outcomes for Children and Youth AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: ~ 6 CITY BUILDING DEPT: _ D~ / CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: ~~ MERIDIAN SCHOOL DISTRICT: 1 ADA COUNTY HIGHWAY DISTRICT: ~,.~J SANITARY SERVICE COMPANY ~'" 1 CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: lS SETTLERS IRRIGATION: ~Q~ !/" ~' "~ IDAHO POWER: ~,. US WEST: ~~ INTERMOUNTAIN GAS: ~a MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. • ©7~' J BIRD, BORTON, ROUNTREE, ZAREMBA A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AND MERIDIAN'S PROMISE, AND THE MAYOR'S YOUTH ADVISORY COUNCIL ADOPTING THE NATIONAL LEAGUE OF CITIES' PLATFORM FOR STRENGTHENING FAMILIES AND IMPROVING OUTCOMES FOR CHILDREN AND YOUTH. WHEREAS, strong families form the backbone of strong communities; and WHEREAS, the City of Meridian considers the health and well-being of its children and youth to be a top priority; and WHEREAS, the City of Meridian recognizes that public safety, economic development, fiscal stability, a strong workforce, and an educated citizenry all depend on the investments and efforts made to help families and children succeed; and WHEREAS, municipal leaders can play a decisive role by taking action on behalf of children, youth, and families; and WHEREAS, the National League of Cities has developed a City Platform for Strengthening Families and Improving Outcomes for Children and Youth, which outlines the essential tasks necessary for sustained progress, including identifying needs and priorities, promoting effective city-school collaboration, encouraging and supporting youth voice and leadership, and measuring progress over time; and WHEREAS, the National League of Cities' Institute for Youth, Education, and Families will support municipalities' adoption and implementation of the City Platform by providing information, examples from other cities and towns, access to national experts, and monitoring of progress on the Platform's action steps; and WHEREAS, the City of Meridian is committed to implementing concrete action steps listed in the Platform, including, Supporting Meridian's Promise on the following actions: 1. Establishing a city wide partnership alliance that enables the city, school district, business leaders, community groups and parents to work together to support youth development in an efficient manner, stimulate joint use facility agreements with key institutions, and help vulnerable youth including those RESOLUTION -PLATFORM FOR STRENGTHENING FAMILIES AND IMPROVING OUTCOMES FOR CHILDREN AND YOUTH Page 1 of 3 • leaving systems of public care, children of immigrants, homeless youth, and pregnant or parenting teens. 2. Encourage funding sources to invest in youth outcomes from within the community to broaden youth impact. 3. Establish or support a mentoring initiative that connect young people to caring adults, recruiting volunteers from municipal agencies, local businesses, faith communities, fraternal organizations, and civic groups. Supporting the Mayor's Youth Council in the following actions: 1. Uniting High Schools to engage in and provide youth with a voice. 2. Hosting, promoting, and partnering in community events for the purpose of strengthening families in our community. Sustaining a healthy community by offering safe outlets for youth and encouraging positive life choices. WHEREAS, Meridian's Promise and the Mayor's Youth Advisory Council have been established as city wide youth focused entities working to ensure that Meridian's youth are successful today and in the future. WHEREAS, the City of Meridian, Meridian's Promise and the Mayor's Youth Advisory Council join cities and towns across America in this nationwide initiative to promote family- and youth-friendly communities. NOW, THEREFORE BE IT RESOLVED by the Mayor and City Council Members of the City of Meridian, and Meridian's Promise and the Mayor's Youth Advisory Council of the City of Meridian that the City of Meridian adopts the National League of Cities' Platform for Strengthening Families and Improving Outcomes for Children and Youth, and will seek to establish the essential infrastructure for a sustained community effort to achieve the Platform's objectives. ADOPTED by the City Council of the City of Meridian, Idaho, this ~ ~ f day of f ~ , 2007. APPROVED by the Mayor of the City of Meridian, Idaho, this 2~ day of ~7iL ~ , 2007. RESOLUTION -PLATFORM FOR STRENGTHENING FAMILIES AND IMPROVING OUTCOMES FOR CHILDREN AND YOUTH Page 2 of 3 w • _ ,,~,,,,,, ,Q _.~~~ ~~ ...-. ,~`~~ '~ Weerd ATTEST: ~ ~ BY~ ' $~~L William G. Berg, Jr., City C e~~c ~ ~. ADOPTED by the Mayor's Youf1~,~~~~J3`r '~ollncil of the City of Meridian, Idaho, t'-=~ a.._. _r (1 ~ n . ~ I (~ .,,,,,., ATTE: By: ~ DOPTED by Meridian's Promise, Inc. ~~ day of , 2007. ATTEST: of the City of Meridian, Idaho, this -Meridian's Promise By: RESOLUTION -PLATFORM FOR STRENGTHENING FAMILIES AND IMPROVING OUTCOMES FOR CHILDREN AND YOUTH Page 3 of 3 a August 24, 2007 MERIDIAN CITY COUNCIL MEETING AUgust 28, 2007 APPLICANT ITEM NO. 5-M REQUEST Water Main Easement Agreement for Qdoba Grill (Eagle Road) by Blue Marlin Investments AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ,~i • City of Meridian Public Works Dept. Memo RECEIVED To: Mayor De Weerd & City Council From: Karie Glenn CC: File Date: 8/22/2007 Re: Proposed Agenda Items for 8/28/07 City Council Meeting t/ity ~f ~eriaia.~ Cit~r Clerk Of$cE The Public Works Department respectfully requests that the following items be placed on the 8/28/07 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Water Main Easement for Qdoba Grill (Eagle Rd) by Blue Marlin Investments. Typical Water Main Easement. Recommended Council Action: Approve the Water Main Easement for Qdoba Grill (Eagle Rd) by Blue Marlin Investments and authorize the Mayor to sign and City Clerk to attest. 2) Water Main Easement for Qdoba Grill (Overland Rd) by Kimball Properties. Typical Water Main Easement. Recommended Council Action: Approve ~e Water Main Easement for Qdoba Grill (Overland Rd) by Kimball Properties and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. • Page 1 • ADA COUNTY RECORDER J. ~ NAVARRO AMOUNT .00 BOISE IDAHO 09/10107 12:23 M RECORDEDCREQUESTOF III I~II~I~I~I~IIIIIIIIIIIIIIIII ~~~~~~ City of Meridian 1071 X6899 WATER MAIN EASEMENT THIS INDENTURE, made this a ~ da of 20 D7 3 (~~ ~~/ y -between ~.H /csf~.~~ Lc.G, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of--way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Granteetheright- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement andright-of--way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adj scent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of--way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further Water Main Easement EASMT WTR CITY OF MERIDIAN.doc ~~~~® • • effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: ~T~:-~~~..t rl an a~ e..l~' h~A Y STATE OF IDAHO ) ss County of Ada ) On this ~~ day of and for said State, personally a~peared lrnown or identified to me to be the corporation that executed the within instrument, and executed the same. Secretary, respectively, of the l to me that such corporation IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. (SEAL) v `NOTAR P Residing at Commission Expires: Water Main Easement WTR CITY OF MERIDIAN.doc 2061, before me, the undersigned, a Notary Public in ~`-" U .~ IDAHO tn..,. EASMT ~y~o CSI of l.i! • • State of Idaho ) ss. County of Ada ) On this 21st day of August, 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared Jeff W. Moore, known or identified to me to be a member and authorized representative of Blue Marlin Investments, LLC, and he duly acknowledged to me that he executed the within instrument on behalf of said limited liability company and that said limited liability company executed the same. `~:~~~~E L. GIBS i~~~~i I~IOTAR y ~ :~ *: ~.~ :* ': 1'UB LIC ~OF I( Notary ublic r Idaho Residing at ~ , Comm Expires~jl- -~ ~ 1 • GRANTEE: CITY OF MERIDIAN Tammy de We , M yor ~ ,~ Attest by William G. Ber~Cit~Clerk Approved By City Council On: STATE OF IDAHO, ) ss. County of Ada ) `~1 `VVV V~~~d Ir{{{{r~, c," ~' 3~ . ~ ~o ~j~-7 Q V~~ ll On this -` day of_ J?~~~~ `~ , 200 before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ~• ~~ ~ •. (SEAL) • ~ "4~. . ; , • • ~ ~ • Water Main Easement ~~ w i ~ll`c'i i~ lf~j i Lc~'~ NOTARY PUBLIC FOR IDAHO Residing at: J til ~, I, ~~~c-~ , ,J~i' Commission Expires: / D ~-/S=[ 1 WTR CITY OF MERIDIAN.doc EASMT ~® • August 13, 2007 EXHIBIT "A" WATER MAIN EASEMENT ^^ Quadrant Consulting, Inc. An easement for the construction and maintenance of a water main across portions of Lots 1 and 2, Block 2, Centrepointe Subdivision, Book 97 of Plats, Pages 12330-12331, recorded in the office of the Ada County Recorder, Ada County, Idaho as Instrument Number 107047647, situated in a portion of the Southeast 1/4 of Section 32, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, said easement being more particularly described as follows: 'Commencing at the Northwest corner of said Lot 1, thence North 72°22'47" East 18.92 feet to a point on the east line of a sewer and water main easement, recorded as Instrument 106070932 in the office of the Ada County Recorder to the POINT OF BEGINNING; thence North 90°00'00" East 24.00 feet; thence, ,South 00°00'00" East 10.00 feet; thence, North 90°00'00" West 24.00 feet; thence along said east line North 00°00'00" East 10.00 feet to the POINT OF BEGINNING. Said easement contains 240 square feet or 0.006 acres more or less. i 904 W. Overland Boise, ID 83705 Phone (208) 342-0091 Fax (208) 342-0092 Email: quadrant@quadr cc Civil Engineering Surveying Construction Management ~a$~ ~ ~ - r 0 D D (~ 2 om ~ m ~ m ~ D g~ m zo ~ ~ rn D (n D ~o m z ~ gN z ~ . -~ D Z O~ m m m X 2 W ~~o^^ ~m~, ^^ ~~~ ~ .,~ o ~~ ~ ~ ~~~n n ~- ~ (n ~Cn n ~ O TJ z fTl I fTl D ---~ I~ ----~ I~ ID I~ Ut ~ N ~ W- w ~~~~ SCAI F• 1•-inn' ~ r _. I ~ I ~~ I I I ~ I I I I ~ J r- ~ L_ ~ I ~I jl I II I II ~ r U~ r ~P r W r N r z rn r rn r z Z o ~ o ~ oo o ~ rn o o o o co .~ O O O O N y r rn z z cn z z r'' D ~p O ~ O O O N G7 O ~ O O N O O ~ 0 0 v rn ~ rn rn rn m m `~ 5 zN z m ~~ -~ ~~ L3 ~°o oD ~Z rn m o Z ~ Z f ~ o _ Z~ ~ W D ~ N Z II II I II ~ I II ~ - - _.-.- - _.-.- - _ - _ - - --- ---- z~~ ~~W ~ ~~~ o l O I I ~ o ~ -- I O Z _I (7 I ~ ~ ~ D "~ ~ N O (n N ~ z ~ m O Z ~~ NORTH EAGLE ROAD (IDAHO STATE HIGHWAY 55) ~~ me N N O~ N N O O V ~~ August 24, 2007 a MERIDIAN CITY COUNCIL MEETING AUgUSt 28, 2007 APPLICANT ITEM NO. S-N REQUEST Water Main Easement Agreement for Qdoba Grill (Overland Road) by Kimball Properties AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. City of Meridian Public Works Dept. Memo RECEIVED AUG 2- ~ 2001 To: Mayor De Weerd & City Council From: Karie Glenn CC: File Date: 8/22/2007 Re: Proposed Agenda Items for 8/28/07 City Council Meeting City Of Meridian City Clerk Office The Public Works Department respectfully requests that the following items be placed on the 8/28/07 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Water Main Easement for Qdoba Grill (Eagle Rd) by Blue Marlin Investments. Typical Water Main Easement. Recommended Council Action: Approve the Water Main Easement for Qdoba Grill (Eagle Rd) by Blue Marlin Investments and authorize the Mayor to sign and City Clerk to attest. 2) Water Main Easement for Qdoba Grill (Overland Rd) by Kimball Properties. Typical Water Main Easement. Recommended Council Action: Approve the Water Main Easement for Qdoba Grill (Overland Rd) by Kimball Properties and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. • Page 1 • ADA COUNTY RECORDER J. DA~VARRO AMOUNT .00 1 BOISE IDAHO 09/10/07 12:23 P DEPUTY Vicki Allen RECORDED-REQUEST OF III I I IIII IIII I II I IIIIIIII IIIIII I ~~ ~~~ City of Meridian 10712858 WATER MAIN EASEMENT THIS IlVDENTURE, made this ~ ~ day of ~, 20 U7 between I` ~ w, ~ at ~ ~rd~s~-~f ~ the first part, and hereinafter called the Grantors, and the City of Meridian, Ada Coun Idaho hthe arties of the second part, and hereinafter called the Grantee; ~'~ ~ P~'h' of WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of--way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, inconsideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee theright- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement andright-of--way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adj acent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of--way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. Water Main Easement EASMT WTR ~a6' • • THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: ~ boy- 2.f- ~ / a. ~~ STATE OF IDAHO ) County of Ada ) On this day of ~`'`., 20 before me the undersi and for said State, personally appeared ~ ~ gned, a Notary Public in known or identified to me to be the President and Secret and corporation that executed the within instrument, and acknowledged to me that such corpo~ tion executed the same. IN WITNESS WHEREOF, I have hereunto set my ~ia~d and affixed my official seal the day and year fist above written. (SEAL) NOTARY PUBLIC FOR IDAHO Residing at Commission Expires: Water Main Easement EASMT~WgTR ,r1 ~J State of Idaho ) ss. County of Ada ) On this 21st day of August, 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared Winston H. Moore, known or identified to me to be a partner of Kimball Properties Limited Partnership, a partnership, and he duly acknowledged to me that he executed the within instrument on behalf of said partnership and that said partnership executed t e same. a~ao~~~~~~E~IG~eS~~,i Notary Public f r Idaho ~\\ ~,••••...•••••~~,~~~ Residing at •. ~ Comm Expires - t2. ~~ •~OTARy •: *: -.~ .*_ y PUBLIC :• ••: 1111111111\ ~8,~8~I ~ • GRANTEE: CITY OF MERIDIAN Tammy de Weerd, w Attest by William G. Bei~, Ci Clerk /~ I Approved By City Council On: • iR,+"' r',.g.: ~. - t - ~, I _- F +'~ O +~ 1; . ~. STATE OF IDAHO, ) . ss. County of Ada ) On this day of ~u~;,~_.~•~- , 20b~before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) i.Q+. • //~~~i / NOTARY PUBLIC FOR IDAHO Residing at: l ~.~`~ (~a ~, ~ c- ~~ Commission Expires:_ 1,~~_ ~,5--(~ Water Main Easement EASMT WTR _. - - ----- _-- ^s August 20, 2007 ^^ Quadrant Pagelof2 Consulting, Inc. EXHIBIT "A" WATER MAIN EASEMENT ACROSS PORTION OF LOT 5, BLOCK 1, DORADO SUBDIVISION An easement for the construction and maintenance of a water main across a portion of Lot 5, Block 1, Dorado Subdivision, Book 95 of Plats at pages 11647-11648, recorded as Instrument Number 106076875, Ada County records, situated in the Section 17, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, said easement being more particularly described as follows: Commencing at the Southeast comer of said Section 17, thence along the South line of ° „ 00°00'00" West 54.50 feet to Southeast corner of said Lot 5; thence continuing North 00°00'00" West 194.94 feet along Easterly boundary line of said Lot 5; thence leaving said Easterly boundary line North 90°00'00" West 19.35 feet to a point on the existing City of Meridian sanitary sewer and water easement line, recorded as Instrument number 106042307, said point being the POINT OF BEGINNING; thence South 59°57'56" West 22.13 feet; thence, North 90°00'00" West 41.06 feet; thence, North 00°00'00" East 17.18 feet to said City of Meridian sanitary sewer and water easement; thence, along said easement the following two courses, South 90°00'00" East 60.22 feet; thence South 00°00'00" West 6.10 feet to the POINT OF BEGINNING. Said easement contains 928 square feet or 0.02 acres more or less. 1904 W. Overland Boise. ID 83705 Phone X208) 342-0091 Fax (208) 342-0092 Email: quadrant@quadrant.cc Civil Engineering • Surveying Construction Management ~~ w o ~ ~ ~ W N I ~~ 4 } ~ K O I ~- ~ U 8i _ ~ C N Q ~ ~ ~ O Z ~ Z ~~' ~ °° ~ ~ m ~ ~_^^~ v ~<~~~ o ~ M ~ Q ~ laJ - N ~ . +- ~: , W ~ II ooz I ~ ^ N ~ Ql~~Ra m (Y Q Z ~ 1 Z g ~u :: p a I ~ g ~ ~ ~ U ~ I w o ~ W ~I ~~ ~ } I N I ~Y U ~ z I MI 00 --~ J g I O a ~ Y ~ m I ~ > ~ CJ 0 0 ---- - -- ---Z (- I Z-------- ---- _ --- ~~ -J ~ I ~ W a° W m I Z I I ~ I ~~ ~N o o m m I m ~I ~~ I ,6b'~b61 M„OO - ,OO.OON OS'~S U ~ w a o ___ 3 __ ~ - - -~ , o m z ~ o p _ u~ F' „ 0,00.0 0 F- w •= a o I ° M _Z m 0 ~ m w Y ~ rn I z --- ----- - = Q ~ X w o \ "\\ ~5~~1. 0 -- ---- _ _ -- ~ 1 I m Z In M \ l O '\\~\rs~~C~ _____ ~ \\ ~ ~ I ~ ~ x ~ cn S , Otp I' \ I N \\ tP ~ Q ~ ` V7 10 \\ \ ~ O QU \ y I o \\ 3 I W ~ I Z I ~ 0 f= o ~\ \O~cp I I Q CO ~' U O` I IO \\\.o°O~~ bl~+' ~~ I Ijrn~ ~ co cV a v, \ . ~z1 I ~N \\ ~ I \ l\\~ \~ I O cp Y i I OO,OO.OON W p I I I o I c- ~ m I (I I I I I ~ ~ I I I' I F-- v I ° O I ~ II '' I I I I I I I I II j I ~ I I I I ~ N ~ O ~ I L---- I I ~ NN OW NQ ~' N ~ - - - - _ _ ~W C~ C7 Qa L >1~O19 ~ 101 • August 24, 2007 MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT ITEM NO. 5-O REQUEST Approve Contract for Black Cat Phase 4 Project Authorization for Additional Services No. 1 with JUB Engineers, Inc. for $4,730.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Memo To: Will Berg; Tara Green; Sharon Smith From: Clint Dolsby, Staff Engineer CC: Len Grady, City Engineer • ,L,,( `~.~ ~. ~au~ z z zoos City Of Meridian City Clerk Ot~ice Dante: 8/23/2007 Re: Proposed Agenda Item for August 28, 2007 City Council Meeting The Public Works Department respectfully requests the following item be placed on the August 28 City Council agenda, under consent agenda, for Council's consideration: Black Cat Phase 4 Proiect Authorization for Additional Services No. 1. JUB Engineers, Inc. has submitted a task order, scope of work, and budget for the survey and design services. They propose to complete the work for $4,730. This is an extension of the contract that was approved by City Council July 18, 2007 for the Black Cat Phase 4 Project. This project consists of additional survey and preliminary design of approximately 1,700 feet of trunk sewer on Stoddard Road for the Black Cat Phase 4 Project. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for Black Cat Phase 4 Project Authorization for Additional Services No. 1 with JUB Engineers, Inc. for $4,730 and authorize the Mayor to sign it. Black Cat Phase 4 Proiect Authorization for Additional Services No. 2. JUB Engineers, Inc. has submitted a task order, scope of work, and budget for the .design and construction services. They propose to complete the work for $80,830. This is an extension of the contract that was approved by City Council July 18, 2007 for the Black Cat Phase 4 Project. This project consists of bid, award, and construction engineering services for the Black Cat Phase 4 Schedule A and Schedule B Projects. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for Black Cat Phase 4 Project Authorization for Additional Services No. 2 with JUB Engineers, Inc. for $80,830 and authorize the Mayor to sign it. • Page 1 Thank you for your consideration. Please contact me if you have any questions regarding any of these items. • Page 2 ~~ J-U-B ENGINEERS, Inc. 250 S. 8eechwood Avenue, Suite 201 • Boise, Idaho 83709-0844 • Telephone {208) 376-7330 • FAX {208) 323-9336 AUTHORIZATION FOR ADDITIONAL SERVICES.- NO. 1 CLIENT: CITY OF MERIDIAN PROJECT NAME: Black Cat Phase 4 J-U-B Project Number: 10-06-059 The following additional items of work on the project referenced above have been or will be provided by J-U-B ENGINEERS, Inc. These additional services area supplement to the scope of services contained in J-U-B's existing Agreement for Engineering Services for this project improved by City Council on July 18 2006 itional Services: J-U-B ENGINEERS, Inc. was verbally authorized to provide these services by: n/a n/a Name Date - Unless otherwise noted below, J-U-B ENGINEERS, Inc. will provide these additional services on a time and materials.basis, using the Firm's standard billing rates, or if applicable, the billing rates established in the initial Agreemen# for Engineering Services. Other Basis for Payment: Increase contract amount on Task B $4 730 fora total Task B amount of the $83.889. Dated this day of Auc,~ust , 2007. City of Meridian J-U-B ENGINEERS, Inc. Print or Type Client Name ,. lient or R r sentative Signatu[8 ~~ ,. may, _ , P f e project epr ntative Signatur® Tammv de Weerd. Mavor ~ / ' ~ ^`~h~tlin F+ Krichhai,m P F Prnicar_t M~n~ncr Print or Type Name and TitIQ= E.: ~ -;- print or Type Name and Title Attest: ~`~ ,~ William G. Berg, Jr., City Clerk "~~. yq s~ ~ ~.' ~/ ~ ~w ti ti ~J•u~B ...~~~ February 14, 2007 Mr. Clint Dolsby, P.E. City of Meridian -Public Works Department 660 E. Watertower-Suite 200 Meridian, ID 83642 RE: Dear Mr. Dolsby: ~._J J-U-B ENGINEERS, INC. Engineers • Surveyors • Planners 250 S Beachwood, Suite 201 Boise, ID 83709 208/376-7330 Fax: 208/323-9336 BLACK CAT TRUNK SEWER -PHASE 4 -Addendum No. 1 Recently, another alignment option has developed on the Black Cat Trunk Sewer in the area of Meridian and Victory Roads. For your consideration, we are proposing a minor contract addendum in the amount of $4,730 to the design Task B to accommodate this scope change. The attached addendum has been prepared which includes additional survey and preliminary design along the new alignment. We are not requesting additional contract adjustment on the final design as the original alignment was not advanced to the final design completeness. We only want to recover our costs to survey and prepare a preliminary profile on the new alignment along the west side of Meridian Road. The fee basis used in the original contract was used to develop this addendum as shown below: Contract Survey/M Prelim. Design Final Desl n/Draft Totai Len h TAS K D -BASIC DESICINS OF PIP ELINES Ori anal Contract TOTALS 7,400 $20,58$ $58,571 $79,159 Fee/FT $2.78 $0.00 $7.92 $10.70 Addendum No.1 roTat.s 1,700 $4,730 ~,7~ Fee/FT $2.78 $2.78 Total Contract Adjustment to Tas k B $4,730 Total Contract Amount Task B with Addendum $83,889 Please call me if you have any questions or concerns on this cantract amendment. Sincerely, J-U- NGINEERS, Inc. Phillip H. rlchbaum, P.E., Project Manager Enclosure P:\PHK110-06-059 Black Cat PH4\10-08-059-ADMIN\ContracLBiflingldolsby 2-1407.doc • August 24, 2007 MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT ITEM NO. JI'-~ REQUEST Approve Contract for Black Cat Phase 4 Project Authorization for Additional Services No. 2 with JUB Engineers, Inc. for $80,830.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See atfached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. ~~~ J-U-B ENGINEERS, Inc. 250 S. Beachwood Avenue, Suite 201 • Boise, Idaho 83708-0844 • Telephone (208) 376-7330 • FAX (208) 323-9336 AUTHORIZATION FOR ADDITIONAL SERVICES -- NO.2 CLIENT: CITY OF MERIDIAN PROJECT NAME: Black Cat Phase 4 J-U-B Project Number: 10-06-059 The following additional items of work on the project referenced above have been or will be provided by J-U-B ENGINEERS, Inc. These additional services are a supplement to the scope of services contained in J-U-B's existing Agreement for Engineering Services for this project approved by City Council on July 18 2006 Additional Services: Provide construction servic®s as described in Attachment "A". J-U-B ENGINEERS, Inc. was verbally authorized to provide these services by: n/a n/a Name Date Unless otherwise noted below, J-U-B ENGINEERS, inc. will provide these additional services on a time and materials basis, using the Firm's standard billing rates, or if applicable, the billing rates established in the initial Agreement for Engineering Services. Other Basis for Payment: ~fer to Attachment "AN Dated this day of August. 2007. (.:I I r F MERIDIAN J-U-B ENGINEERS, Inc. Print or Type Cli t Name r: By: , Cli or presentativeSign~ul~' -= •. ~_;' ''~, rojectRe rase five ignature , ~.,-rte, t~, ~'n4 / Tamm de We r Ma or .`• '~ `d `~ hilli H. ICrichbaum P.E. -- Project M na er Print or Type Name a~ Titl - Print or Type Name and Title r~^ to r~ ~ ,~`' William G. Berg, Jr., City r~ ~a ~ 1st . ~ ,~ •~ ''~, °9 ,~P ~.., ' 1g~6~1II_G ~~ ~.11J \riWLC.~~'• ~/'U~ /lull ill&\`ta4q Block Cat Phone 4 • Authorfzatlon for Addltiona[ Servltes No. 2 Page 1 • • J-U-B ENGINEERS, Inc. Attachment `A' - ~Q-p6-059 CITY OF MERIDIAN -NORTH BLACK CAT PROJECT AUTHORIZATION FOR ADDITIONAL SERVICES N0.2 ATTACHMENT "A" J-U-B ENGINEERS, inc., Projeclt No. 10-06-059 SECTION i -PROJECT UNDE ANDING This addendum provides for the following additional services as outlined herein. In general, the additional tasks include: ^ Task 1-Stoddard Sewer Extension: This additional work includes extension of approximately 1800' feet of collection sewer on Stoddard Road From the existing Bear Creek Lift Station to just south of Overland Road. Tasks will include: o Survey, Final Design, and Construction Plans o Agency Permitting and Private Development Coordination ^ Task 2 -Bid and Award Support Services ^ Task 3 -Construction Support Services SECTION 2 -CITY RESPONSIBILITIES ^ Pay for all legal advertisements for bids. ^ The C!ty will serve as the construction engineer and Resident Project Representative (RPR). Roles of the Engineer and RPR during construction shall be defined in ISPWC Division 100, Standard General Conditions, and City's Standard Supplemen~ry Conditions to ~e General Conditions. ^ As Engineer and RPR on the project, the City of Meridian shall pertorm duties as delineated in the ISPWC General Conditions and shall notify J-U-B prior to any modifications to the design furnished by J-U-B or any issued related to the design, so we may have input on issues required by the modification. ^ Pay for all necessary permitting fees. SECTION 3 -ASSUMPTIONS The fee estimate and scope of services are based upon the following general assumptions. ^ The fee estimate for Task 3 is based on the assumed overall wnstruction period of four (4) months for each phase of the project. It is furd~er assumed that the City's retained Contractor will be a licensed professional contractor who is regularly engaged in public works facilities of similar scope and complexities and will actively perform in accordance with the project's contract documents. Shop drawing submittals will be reviewed by the Contractor with minimal re-submittal reviews. o City will serve as the construction engineer and Resident Project Representative (RPR). Roles of the Engineer and RPR during construction shall be defined in ISPWC Division 100, Standard Black Cat Phase 4 - AuthoriaaHon for Addltlonal Services No. 2 Poge 1 J-U-B ENGINEERS, Inc. Attachment `A' - 10.06-039 General Conditions, and City's Standard Supplementary Conditions to the General Conditions. J-U-B's role in the bidding and construction shall be in accordance with the ISPWC General Conditions as the Engineer's Consultant and J-U-B shall be afforded the same protections as the Engineer under said document. ^ The Construction contractor retained by the City of Meridian will supply a detailed construction schedule at or prior to the pre-construction conference from which a staffing schedule can be modified to meet the inspection requirements of the construction activities throughout the project. ^ The construction contractor wilt comply with the Environmental requirements of the Construction General Permit and progressively maintain the Storm Water Pollution Prevention Plan in accordance with the contract documents. Follow-up inspections and weather required observations are estimated to be required at a rate of one (1) per week for 2 hours each in addition to the minimum weekly inspections n~uired. SWPPP monitoring is assumed to occur over 4 months for each phase of the project. ^ Supplemental inspections are assumed to be required two(2) per week at 2 hours each for a period of 4 months per each phase of the project. SECTION 4 -SCOPE OF ADDITIONAL SERVICES TO BE COMPLETED Services to be Performed by J-U-B: J-U-B shall furnish services specifically limited to the following at an assumed level of effort depicted on Attachment B and described herein. Bees shall be on a time and materials basis. TASK 1-Stoddard Sewer Extension A. Survev, Final Design Construction Plans lAddition to Phase B proiectZ J-U-B wilt complete survey, final design, and prepare construction plans on the sewer extension in accordance with the original contract Task B. The sewer will be sized based on land use information provided by the City and impending development projects. It is anticipated that the sewer will be designed at minimum slope to serve properties south of Overland Road. It is assumed that only Type "P"trench surface repair will be required. JUB will prepare 90% complete construdaon plans for City review and comment. JUB will meet with the City and incorporate applicable review comments into the construction plans. The base fee will be estimated assuming that the construction plans will be added to the current Phase B project. B. Construction Plans and Technical Sneafications (Independent Pro, ject1 J-U-B will prepare construction details, title sheet and technical specifications if the project is to be completed separately from the Phase B construction project. Construction plans sets (15) will be published for the City's use. C. Ac~encv Permitting and Private Development Coordination J-U-B will re-submit the construction plans to the appropriate agencies for inclusion of the Stoddard Sewer extension. Black Cat Phase 4 -Authorization for Additional Services No. 2 p~ y • • J•U-8 ENGINEERS; Inc. Attachment `A' - 10-06-059 TASK 2 -BID AND AWA SERVICES A. Bidding, Publishing, and Administration J-U-B will provide 15 sets of the contract documents required for bidding purposes for each phase of the project. Plans and contract documents will be distributed through J-U-B's Boise office. ]-U-6 will provide bid administration services to coordinate the Bid process with the City, prepare addenda when necessary during the Bid process to clarify bidding requirements, and assist in answering bidders' questions. B. Bid Ogenina and Award (To be provided by the Citv) TASK 3 -CONSTRUCTION ASSISTANCE SERVICES A. Preconstruction Conference and Progress Meetings Tf requested by the City, J-U-B will arrange and conduct apre-construction conferences for the assumed phasing of the project with the contractor, City, ACHD and affected utilities. Meeting minutes will be prepared. J-U-B will attend progress meetings throughout the duration of the construction as requested by the City. It is assumed that two(2) meeting per month will occur. J-U-B will prepare summary progress meeting minutes. B. Construction Staking J-U-B shall provide one (1) set of construction control stakes in accordance with the approved plans for the pressure sewer and related structures. The Contractor shall be responsible for laying out all work and protection of the control staking. Re-staking will be performed on an additional time and materials basis. The following stakes will be provided: A. Easements: Limits of the temporary construclon easements will be staked for contractor reference. B. Manholes: Manholes will be staked to either centerline with cut/fill to the indicated elevation with two offset stakes. C. Gravity Sewer: Stake at 100-foot increments and at all angle points beginning at connections. At each location, two (2) offset stakes will be provided with cut to invert elevation indicated. C. Limited Construction Assistance Services J-U-B's level of effort during construction shall be as consultant to the City, who is acting as both the Engineer and RPR on the construction Project(s). 1) Shop Drawing and Product Data: J-U-B will review shop drawing and product data submittals for genera! concurrence with the design concept and contract documents 2) Construction Administration: On an as-needed basis as requested by the City, J-U-B will assist the City in review of contractor pay estimates, daims, change order and Slack Cat Phase 4 -Authorization for Additional Services No. 2 Page p J-U-B ENGINEERS, lnc. Attachment `A' - 10.Ob-059 work direcfive preparation, and other miscellaneous construction administration activities. 3) Environmental Inspections: J-U-B will review the Contractor's SWPP Plan. ]-U-B will conduct NPDES, SWPP, and Storm Water Pollution Prevention (SWPP) inspections weekly or within 24 hours of a rain event on the project(s) if possible. Each inspection will include the documentation of items in compliance with the approved SWPP plan for the project and generally accepted guidelines using TTD form 2802. Coordination of inspection results will be conducted with the Contractor's designated Water Pollution Control Manager and copied to the City's RPR. Sources and waste sites will also be inspected in accordance with the approved SWPP plan. 4) Construction Observation: ]-U-B will conduct independent periodic observations of the Contractor's work in progress on an as-needed basis as requested by the City or as determined by the J-U-B project manager. The intent is to provide additional services to the City's RPR. J-U-B will prepare summary observation reports to the City project engineer and City RPR. 5) Start-up/Close-out Procedures: J-U-B will prepare a startup checklist and attend a walk through with the City. A tentative punchlist will be prepared to supplement the City's RPR list. D. Record Drawings J-U-B will prepare record drawings from drawings received from the Contractor and City's RPR and J-U-B observation work. Two (2) mylar sets of the record drawings and one (1) CD will be delivered to the City for submittal to DEQ and City use. Each sheet will be sealed by a professional engineer with the disclaimer "These Record Documents have been prepared based on information provided by others. J-U-B Engineers, INC. has not verified the accuracy of this information and shall not be responsible for any errors or omissions which may be incorporated herein as a result. The seal(s) of the registrants represent that the preparation of these documents was completed by staff under the registrants' supervision". Black Cat Phose 4 -Authorization for Addi tional Services No. 2 page q J-U-B ENGlNFFRS, lnc. Attachment `A' - 10-05.059 SECTION 5 -- ifEE SCHEDULE Basis of Fee and Billing Schedule The CITY shall pay J-U-B for its services and reimbursable expenses as follows: • Task 1-Stoddard Sewer Extension Task 1A, on a lump sum basis of .......................................................................... $11,491 Adjust original rnntract amount for Task B accordingly. Task iB, on a lump sum basis ................................................................................ $3,996 Adjust original contract amount for Task B accordingly Task iC, on a time and materials basis with an estimated budget ............................. $6,058 • Task 2 -Bid and Award Services On a time and materials basis with an estimated budget ........................................... $4,566 • Task 3 -Construction Services On a time and materials basis with an estimated budget ......................................... $55,119 The basis for calculation of fees is presented in Attachment "B". 1\Boisefiles\Public\PrajectManagers\PHK\10.06.059 Black Cat PH4\10.06.059•ADMIN\Contract_Billing\addendum 2\attach A to addendum 2.doc Block Cat Phase 4 - AuthoNzatfon for dddltiona! 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J ~a /Y~ W V m W ~a -• W ~ZD ~d ~ ~ qm V ~..1 ui N ~ O OD r N t0 _ O~ ~i000 ~O Ln L!) r ~ ff~~j d3 ~pp~ {A fA ~} ~. E9 ~ ~ ffl O? C9 d3 fA d~ 6°} $: g g ~ ~ , r ,~. ~. 1 O Q~ u~ r li~'. ~' ~. 0 N ~, ~ ~~. m a Q ~ ~ M C 00 °o ~ ~ , ?~>•. .N° ~ ~ g ~ ~ g ~ O C7 N aD CV r . LL>. r. p O _~. O N r {vy. p T m • ~ ~ ~ d ~' ~ aL ~ ~ ~ ~~ ~ r ~, ® ~ .~ ~ L h ~ ~ ~ ~ M _ ~~~ ~ ~ ~ z v ~~~ ~ 'o `° °12 ~ 'p :~ N C C ~ O N ~ ~ ~ Oo•yo_ o ~~ Q ` a L3 0 ~ ~ v ~ ~ °' ~ ~ '~ ., u, a~ U ~ U p `. ~f;;, Q m U r N M tt 4n p • August 24, 2007 MERIDIAN CITY COUNCIL MEETING AugUSt 28, 2007 APPLICANT ITEM NO. 5-Q REQUEST Approve Reduction in Street Setback for Crossfield Subdivision to l Oft street setback to living area, measure from back of sidewalk and summary of action for recording 8~ documentation of this approval AGENCY COMMENTS CITY CLERK: See alfached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • _;~ ~-~ " x~' ~~ CITY OC' ~~~~#~ ~_~'1/l ~YlG~l _~ 'til, cn ti, I~nHO 2, c,; ~~,-, "~ti~~ t ~u`T~ttnsutrt Vnu,EY SINCE 7903 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree Shaun Wardle CITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 17 W. Bower Street 888-3579/fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 - Building 660 E. Watertower Lane Suite ].50 887-22].] /fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N.W. 8th Street 888-5242 /fax 884-1159 August 20, 2007 Mrs. Becky McKay Engineering Solutions 1029 N. Rosario Street Meridian, Idaho 83642 RE: Crossfield Subdivision Setbacks Deaz Mrs. McKay: Crossfield Subdivision received approval for a Variance (VAR-06-023) in 2006 for front setbacks to be reduced to 10 feet, measured from the back of sidewalk. Because current City ordinance only lists street setbacks to living area and garages and not front setbacks, I have determined that the previous approval for reduction in setbacks shall also apply to the current request for 15 foot street side setbacks to be measured from the property line instead of back of sidewalk. Thus, all lots within Crossfield Subdivision shall have a 10 foot street setback to living area, measured from the back of sidewalk. If you have any further questions regarding this matter, please let me know. Sincerely, Anna Borchers Canning, A Planning Director CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK- FAX 888-4218 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8]19 Printed on recycled paper • ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT 21.00 1 8018E IDAHO 01110107 10:69 AM OEPUTY Cheche Fowh~r RECORDED-REQUEST DF III IIIIIIIIIIIIIiIIIIIIIIIIIII11Il III Engineering Solutions 107004130 PLAT RECORDING SHEET INSTRUMENT NO. 107004130 BOOK PAGE Thru 97 1219 12198 SURVEYOR D TerrX Peugh SUBDIVISION NAME : Crossfield No. 1 Sub OWNERS : Heron River Development, LLC AT THE REQUEST OF : Engineering Solutions, LLP COMMENTS SE ~ NW ~ Sec i T3N R1 W • ADA COUNTY RECORDER J. DAVID NAYARRO p MOUNT 11.00 1 80186 IDAHO 06!24107 11:42 AM I 11 I I DEPUTY. Randyd®nninps III I~II~III~I~I~I~II~IIII~IIIII~IIIII RECORDED-REQUEST OF ENOINEERINO SOLUTIONS 107074162 PLAT RECORDING SHEET INSTRUMENT NO. /~~T~-~(~ ~~ BOOK PAGE / ~ ~(~ 7 thru / Z +~ d ~_ SURVEYOR D. Ttirv'U P~ N c,I~ -~~~ ~r~r SUBDIVISION NAME Gass ~; ~ ~~ .Su,~~~ jur-~ ~~~ OWNERS ~/ !~- ~ r ~~ AT THE REQUEST OF n ; l ~~ ~ COMMENTS ~ ~ G. ! 1 ~ ~~ 3/21 /2007 I~ ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 1 BOISE IDAHO 08131!07 11:08 AM RECORDED-°REOUEST OF III IIIlilllllllllilllllllllllllll I III Meridian City 1071 X3287 BEFORE THE MERIDIAN CITY COUNCIL 1N THE MATTER OF ) NOTICE OF CROSSFIELD SUBDIVISION ) SUMMARY OF ACTION REQUEST TO AMEND ) TAKEN BY STREET SIDE SETBACKS TO TEN FEET) MERIDIAN CITY COUNCIL Whereas, on the 28th day of August, 2007, the Meridian City Council, in open session, approved a change in Final Plat conditions for Crossfield Subdivision No. 1 (instrument # 107004130) approved January 24, 2006, for Crossfield Subdivision No. 2 (instrument # 107074162) approved June 22, 2006, and for Crossfield Subdivision No. 3 (not yet recorded) and all other phases of Crossfield Subdivision; Whereas, subsequent review by the Planning director has resulted in a determination that the previous approval for reduction in setbacks shall also apply to the applicant's current request and that all lots within Crossfield Subdivision shall have a 10 foot street side setback to living area, measured from the back of sidewalk. Whereas, pursuant 2007, this document shall Crossfield Subdivision. BY: illiam G. Berg, Jr. - STATE OF IDAHO ) SS County of Ada ) to the decision of the Meridian City Council on August 28, be recorded\~\~~ ~6'Nrthp,~~change in final plat conditions for ~." ~ rFa ' 7 'ler 7 ' ~ ~ ~` %, `ter t$~ • ,., rrrrr+~+i! n t\\r\\1 ~~ 2~~~ 7 On this ~ Zg day of ~ llS ~ 2007, before me, a Notary Public, personally appeared William G. Berg, Jr., rnow or identified to me to be the Clerk of the City of Meridian, who executed the instnunent or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. .... IN WITH ~~~~, I have hereunto set my hand and affixed my official seal the day and year in t ~c~~ ~ove written. • K ~ (SEAL) ; i Notary Public/ ~fo,r~ Idaho ~ Residing at: I,IJUt~u.~~,! , ~ ~ ~~~ ,% ; Commission expires: 1Q°I ~' ~ .~ Q~ Summary of City~~ ~tion for Crossfield Subdivision Reduction in Street Setbacks Page 1 of 1 1, • August 24, 2007 Department Reports MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT Mayors Office ITEM NO. 6-A-1 REQUEST Parks and Recreation Commission Appointment AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS ~~,~ Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • August 24, 2007 Department Reports MERIDIAN CITY COUNCIL MEETING AUgUSt 28, 2007 APPLICANT Mayors Office ITEM NO. 6-A-2 REQUEST Historic Preservation Appointments AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS T W`~~ ~' ~~ ~,, ~~ ~~ ~D ~~ ~,o~ OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • August 24, 2007 MERIDIAN CITY COUNCIL MEETING APPLICANT Mayors Office REQUEST Impact Fee Appointment -- Angela Lindig AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. Department Reports August 28, 2007 ITEM NO. 6-A-3 COMMENTS r~~~~ Date: Phone: • August 24, 2007 Department Reports MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT City Council President ITEM NO. 6-8-1 REQUEST Discussion of Workshop /Meeting Format of One Regular Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: a~~,~ 'W~~~SH°~P b•.a01'. s~ o,~.~ a~f OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ~~ August 24, 2007 MERIDIAN CITY COUNCIL MEETING APPLICANT Finance Department ITEM NO. 6-C-~ REQUEST Approve Change Order No. 1 to MJ's Backhoe for site work at the New City Hall Project for negative amount of ~1 f~~_7R1 _R(1 AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: ` ,. J~ CITY ATTORNEY `f/""" CITY POLICE DEPT: ~/ V B" CITY FIRE DEPT: 11 /~ I ~~ CITY BUILDING DEPT: ~ l (,~' I . CITY WATER DEPT: ~ O l ~ ~l CITY SEWER DEPT: 1 CITY PARKS DEPT: ~ I L MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Department Reports August 28, 2007 Memo To: Will Berg, City Clerk; Tara Green From: Keith Watts, Purchasing Agent CC: Sharon Smith, Stacy Kilchenmann Date: 8/24/07 Re: August 28 City Council Department Report .RE~.~IV~ .~ au~ ~ ~~ 200 City Of Meridian City Clerk Office The Purchasing Department respectfully requests that the following item be placed on the August 28 City Council Agenda under Department Report. Approval of Change Order No 1 to MJ's Backhoe for sitework at the new Citv Hall project for the negative amount of $162 781 80 This Change Order is the result of importing structural fill to replace the unsuitable soils, the contaminated soils, adding the foundation drain and raising the building 4'. Recommended Council Action: Approval of Change Order No.1 for the Not- To-Exceed amount of $162,781.80., and authorize the Mayor to sign and City Clerk to Thank you for your consideration. • Page 1 CITY OF MERIDIAN CHANGE ORDER NO. 33 EAST IDAHO PROJECT NO. MERIDIAN, ID 83642 DATE: 8-24-2007 CONTRACT CHANGE ORDER (EFFECTIVE DATE: 5-1-2007 CONTRACTOR: MJ'S BACKHOE & EXCAVATION, INC PROJECT: CITY HALL SITEWORK The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Desciption: Import structural fill to replace unsuitable soils and contaminated soils, adding the foundation drain and raising the building 4'. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for change order: Contaminated soils found at site. Attachements: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $610,314.00 Original Contract Times: Net changes form previous Change Orders Net changes form previous Change Orders No. to - No._ to - (calendar days) 0 Contrail Price Prior to this Change Order: Contract Times prior to this Change Order: (calendar days) $610,314.00 Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days) $162,781.80 NONE Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $773,095.80 RECOMMENDED: (Construction Manager) APPROVED: (CITY PURCHASING AGENT) By: By: Keith Watts Date: Date: ACCEPTED: (Contractor) COUNCIL APPROVAL By: Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: • See attached August 24, 2007 Department Reports MERIDIAN CITY COUNCIL MEETING AUgUSt 28, 2007 APPLICANT Public Works Department / GIS ITEM NO. 6-D-~ REQUEST Discussion of Adoption of AutoCAD Standards for Plan Submittals AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: ~~~SW Date: CJ Phone: ~rarr irnriais: Materials presented at public meetings shall become property of the City of Meridian. Tara Green • _.~~ Page 1 of 2 From: V1NII Berg Sent: Thursday, August 23, 2007 3:20 PM To: Tara Green; Sharon Smith Subject: FW: Agenda Request From: Joe Borton [mailto:jwborton@foleyfr~man.com] Sent: Thursday, August 23, 2007 11:54 AM To: Will Berg Subject: RE: Agenda Request Put it on a dept report for the 28~' as an item for °discussion°. thanks From: Will Berg [maifto:bergw@meridiancity.org] Sent: Wednesday, August 22, 2007 2:46 PM To: Joe Borton Subject: FW: Agenda Request Which meeting do you want this ? From: Shane Lim Sent: Wednesday, August 22, 2007 2:35 PM To: Sharon Smith; Tara Green; Will Berg Cc: Len Grady; Bruce Freckleton Subject: RE: Agenda Request Any updates as to the status of this Item. Thanks Shane From: Sharon Smith Sent: Monday, August 20, 2007 9:07 AM To: Tara Green; Will Berg Cc: Shane Lim Subject: FW: Agenda Request Was this discussed Friday, and can you update Shane as to which agenda he is on? Thanks! Happy Monday! Sharon 8/23/2007 Page 2 of 2 From: Shane Lim Sent: Thursday, August 16, 200710:23 AM To: Will Berg; Tara Green; Sharon Smith Cc: Len Grady; Bruce Freckleton Subject: Agenda Request (~~E IR DIAN;<- ~J Internal Memo Ta Will Berg; Tara Green; Sharon Smith From: Shane Lim GIS Manager CC: File Datee 08/16/2007 Rse Proposed Agenda Item for August 21st City Counal Meeting The Public Works Department respectfully requests the following item be placed on August 21 City Council agenda, under Department Reports, for Council's consideration: Adoption of AutoCAD Standards for plan submittals. This resolution would implement an AutoCAD standard for all drawings submitted to the City of Meridian. The intent is to achieve conformity within the process to reduce the man hours needed to review drawings. By receiving drawings in a standardized format, processes can be automated and human error can be reduced. This will speed up the fire flow and sewer modeling process as well as speed up the time it takes for GIS to display this information. Public Works has been using this standard on a trial basis for about one year and is ready for full implementation. Recommended Council Action: Instruct staff to work with legal to prepare resolution for adoption of AutoCAD standards for submitting drawings to Public Works for review. Thank you for your consideration. Please contact me if you have any questions regarding this item. 8/23/2007 B & A Engineers, Inc. RECEIVED Consulting Engineers & Land Surveyors a~~ ~ ~ ZaO~ 5505 West Franklin Rd. Boise, ID 83705 Telephone 208-343-3381 Facsimile 208-342-5792 CityO~M~71(~]8~ City Clerk tJffice 28 August 2007 Mayor de Weerd and Members of the City Council Meridian City Hall 33 East Idaho Avenue Meridian,, Idaho 83642-2300 Subject: Adoption of AutoCad Standards for Plan Submittals Honorable Mayor de Weerd and Council Members: I recently learned that the city Public Works Department was again considering very specific requirements for electronic drawing submittals to the city. We were first notified of this in a letter we received on 31 May 2006 from Lenard Grady. At that time I responded with a letter to Robin Jack and Kyle Radek (copy attached). After my letter I had a meeting with Ms. Jack and Mr. Radek on 15 June 2006. During that meeting I expressed concern over .ownership of our "instruments of service", possible liability that my office may be exposed to by release of this information and other concerns. My understanding during that meeting was that my concerns would be "looked into". Our staff met with our intellectual property attorney to discuss this matter. He expressed concern over the release of this material without compensation and waiver of any liability for its misinterpretation or inappropriate use. I have also corresponded with legal counsel for the National Society of Professional Engineers that echoed similar concerns. did not receive any further communication from city staff until around the first of November 2006, when we received a request for digital submittals of record drawings for a project. According to the letter the submittal had to meet the requirements of the original letter we had received on 31 May 2006. Needless to say I was upset. It appeared that my meeting with staff on 15 June was meaningless and none of my concerns had even been considered. Our office refused to submit the project's record drawings in the required format. Now nine months have gone by and the issue is back.. The one change that I have noticed is that apparently city staff is willing to code a conversion macro or program that will "convert" our drawings to a format that will mesh with the city's requirements. We do appreciate this gesture, but there are other issues unresolved. Page 1 of 3 Here are a few technical items that we have questions on: Meridian Standard: All drawings shall be delivered in AutoCad. Drawing files submitted will be 100% AutoCad Dwg. Format and 100% editable. Our Concern: Not all companies use "straight" AutoCad. Our office uses AutoDesk Civil 3D or other plug-ins to create construction plans it would take quite a few hours to convert the drawing into an AutoCad format and make it editable for anyone who is not using Civil 3D. To go from a Civil 3D drawing to "straight" AutoCad format we would have to redo all sewer (lines and structures), redo the surface and contours, redo all profiles (existing ground, finish grade, sewer, water, etc.). We would either have to do all drawings for a Meridian project in AutoCad from the beginning or spend hours upon hours changing the finished product to meet the city standards. City Standard: Meet city's layering names and coloring. Our Concern: This could be done, but would take a few hours to accomplish. We would have to go through our drawing re-naming all layers and changing the colors to city specifications. Or start using their standard regularly in all our drawings, which would not work for our color dependent plot style. Civil 3D automatically puts most everything on a layer already named and colored according to the national standard, it may be changed, but not easily. However,. since anything we do in Civil 3D will have to be completely redone in AutoCad, this is a moot point. City Standard: Attributes are required on Record Drawings for sewer lines and sewer manholes giving all the pertinent information. (Invert, Rim, Number, etceteras) Our Concern: In Civil 3D all manholes and sewer line already have this information attached -that is part of the power of Civil 3D. However, where everything submitted has to be in AutoCad, not only will we have to do line work for the already designed sewer, we will have to go through and attach all this information in the form of Attributes, which will take even more time. City Standard: Item Formatting. Use thinner line weights and lighter colors for existing items. Lines must be solid and if part of a polygon, snapped closed. Use blocks provided in the template for drawing points. Our Concern: We do use thinner line weights and lighter colors for existing items, but will still have to change it all to meet the new standards due again to our color dependant plot style. As for all lines must be solid, that just does not make any sense -that is what line types are for - so as we go through renaming and changing layer colors, we'll also have to get rid of all the line types we have associated with those layers. To match the blocks they have provided, again we'll have to change out each one, or use their standard from the get-go. Page 2 of 3 City Standard: Company templates were added to the Public Works AutoCad standard to allow companies that already have a design standard in place to continue to use that standard, provided that the necessary information is present and can be extracted. If your company does not have a standard in place the Public Works Department has created a template that follows this guideline to help your company comply with the standards more easily. We encourage you to take advantage of the resources. Our Concern: What about the layers that will come up that are not in this standard? In the template there were only a very few blocks to use for structures, and out of those few, there were more than one repeats of the same symbols just in different sizes. AutoCad has a great symbol manager with many blocks to use for such structures, why aren't any of them used? I also need to point out that our office does not have an internal uniform layering standard. It varies from project to project, client to client and, land use to land use. Such as our layering for government work, institutional work, commercial work and residential work are all different. We are willing to work on this, but issues of liability and format compatibility must be addressed. It is interesting to note that the Ada County Highway District recently stopped requiring electronic submittals of projects from private consultants. i cerely, J. D. Canning, LS President B & A Engineers, Inc. encl. Page 3 of 3 • • B & A Engineers, Inc. Consulting Engineers & Land Surveyors 5505 West Franklin Road. Boise, ID 83705 Telephone 208+343+3381 Facsimile 208+342+5792 6 June 2006 Ms. Robin Jack GIS Technician Public Works Department City of Meridian 660 East Watertower Lane, Suite 200 Meridian, Idaho 83642 Subject: AutoCad Template Dear Ms. Jack and Mr. Radek: Mr. Kyle Radek, PE Staff Engineer Public Works Department City of Meridian 660 East Watertower Lane, Suite 200 Meridian, Idaho 83642 We received a letter last week from Mr. Lenard Grady that presented a proposal for digital drawing submittal standards for presentation to the city of Meridian. It arrived one day before the implementation was to occur. Our office was not aware of this proposal until it arrived. I briefly discussed the letter with Ms. Jack via telephone and verbally expressed my concern about the entire idea. I am aware of several attempts in the last five to ten years to "standardize" digital submittals to various entities. Each time the idea was met with so much opposition that it was dropped after several meetings to determine the format. Discussion against the idea was passionate and very negative. Our office has failed to adopt a "standard" among our own technicians. The issue has been brought up several times, but always was dropped due to strong resentment and refusal of all staff to conform to standards. It has nearly created wars in some instances. We have since come to a consensus on plotting configurations, but layering, symbols, line colors, and line weights are very much protected by individuals. They sincerely demand same allowance for creativity in what they do. They are serious about knowing a drawing is their creation when they see it -they do not want it to look like the other tech's product. I must admit I have been impressed with many of their skills when left alone and permitted to take pride in what they have created. I feel that over the long term we have created an environment that allows them to grow and- challenge themselves to improve. There is art in drafted drawings. This is becoming harder to appreciate as our technology changes, but it is still apparent to our eyes. Everyone notices an attractive set of plans. As far as I am concerned diversity should be encouraged. I will resist attempts to standardize this product. Mandatory layering and etceteras interferes with our internal operations. We occasionally work for a client that requires a CADD standard. This is usually necessary due to integration of all disciplines work into a final product. We do not like this scenario, but it is our option to chose if we are to participate in the project. If the project is of interest to our firm, we accept the requirement. If not, we do something else. Our contracts with our clients state that our drawings are our instruments of service. They belong to our firm. They are not our clients and they are not the city of Meridian's. We have cooperated in providing digital copies of our product in same cases because we understand the value of the work that we have completed. Providing said data is not without risk. Many times the product is prepared with material or information that has been supplied from sources that are not under our control. While this information is adequate for our purposes and for the drawing, it may certainly not be accurate enough for someone that receives our digital drawings. We require our clients to sign an agreement before we release any digital drawings acknowledging the content of the drawings may not be accurate for purposes of another user. I must question the need for digital submittals for preliminary; plat and construction drawings. These are temporary drawings that will change over the life of the project. Will a new submittal be required for each change? There is also the requirement for topographic surveys to be delivered in Idaho West Zone State Plane Coordinates. We are not sure what drawings these would be. We typically do not prepare just topographic surveys as a submittal to a city, except for commercial projects. Our office has not yet adopted uniform base coordinates for our survey work due to transformations with neighboring work that appears to create conflicts or rotational problems. Perhaps someday we will get there, but not yet. With subdivisions the confusion created by using a true geodetic base has sometimes been a journey into an abyss. We have been required to explain why our datum is different than adjoining ones. The effort for uniformity has been met with complaints and has wasted staff resources to explain why we did what we did. If this policy remains in place, we would not change our internal procedures. At the time of providing digital submittals to Meridian we would have to change them. Or we may simply not do projects in Meridian that would require digital submittals. We would have appreciated an opportunity to discuss this policy before it was implemenfied. As you can tell we certainly would not have been supportive, but we could have shared some of our war stories about the problems it creates. ~~ .,~~ ~~ y ~ ~ ~ / J. D. Canning, PE/PLS B & A Engineers, Inc. ~• ~--~ 0 ~--r P~ ~-h ~--- L~ d ---- V7 n ~• 0 0 0 ~-.. 0 0 n~ ~~ ~~ ~ ~ r~~.~ srs F--I ~~' `~' ~ t~ d • V• ~- 0 c~ ,- ~:. ~. ~. c~ v N O O -+, _~ CQ D 0 -~ o' 0 0 C7 D .-~ O • ~, 0 C/1 P~ ~u;; ~• ~. v~ •~.L V•^ ~" .-~- CD Cn ~~ O O O CQ O ~+ ~+ ^~ `^, P1 ~+ CD O C7 O O -t, ~. O O ^~ 1.L ^~ r'1 ••~ V• ~--f~ CD ~_ C~ ~. }, C7 ~+ i vim.. rF 0 r'1 A rn ~. -~ N _. ~ ~ ~ ~ ~ ~~ C~ ~+ CD ~+ O CD ~,'_ •~ V• 0 ~~ ~+ CD ~. C ~+ CD CD n ~+ O ('D CD ~-h ~~ ~~ J ~ ~ F> ;~~ ~~ ~:.. • I ~ ~ ~ ~ O CD ~ ~ i.N ~ `~, ~. ~ ~' ~ ~ ~ Cn ~ ~ 3 CU CD ~. ~ ~ ~ ~ ~ ~ n ~ ~+ ~ ~ ~ ~ ~ _. CD _. ~ ~ -. (~ ~ ~ ~ ~ ~ ~D C7 ~ ~ - n D Q o ~ ~ o ~, ~ ~ -- ~ n ~ ~. ~ ~ ~ o n ~ ,..} -~ rn ~. ~ ~ o ~ ~ - ~ ~ ~ ~ ~ ~ ~' ~ _. ~ ~ ~ ~ ~ ~ V ^ _~ O • O ^ _. ~ ~ ~ c~ ~ ~' ~ ~ ~ _. n ~: o ~ c~ ~ ~ ~ ~ ~ ~ ~ o • 0 _.. • I ~ " ••^^ V• {~ O O ~ '~ ~ v ` ~ ^ ~ e^^~,,F` \ ~~ O ^ ~ O 0 ~ ~. ~ ~ ~.L /~ ~V ~ ~ ~ rf ~. O _. O - ~ F~ O "~ ^, ^+ rf ~+ O e~-f 0 ~~ ~ ^• YV 0^ ~.L ~ . `/ rn `~ ~ 0 ~ v • • ^ V/ e^~'11` f1 c~-r C~err~ir~n ~ °.~ ~'~ l''rc eq .. ...~' *~=`~-vim'"" ` City of Meridian -Public Works DRAFT CADD Specifications for Project Drawings July 2007 Purpose The Public Works Department has written this document to outline drafting standards to be used in all drawings submitted for review. The intent is to standardize the way electronic drawing files are produced and to make all drawing familiar in look and content to ail the production staff in the department, regardless of who produced them. This standard will also allow the City of Meridian's GIS system to process the drawing data in such a way as to eliminate the potential for human error in the conversion process. This document outlines drawing standards only. It does not outline what is required in the drawing, only how the drawing must be formatted. Drafters are encouraged to familiarize themselves with recent existing City project files following this format prior to commencing a project for the City of Meridian, in order to achieve true conformity with the way drawing files are produced. Below are the criteria, which must be followed. All documents submitted after September 1, 2007 must be delivered in this format or apre-approved format as defined below. The latest version of the document can be found on the City of Meridian Department of Public Works Website.-http~//www-merrdiancity org//pubiic works/autocad--standards/index.asp For questions regarding this standard please contact The City of Meridian Department of Public Works GIS office at 208-898-5500. In order to allow for a smoother transition for a company that already uses a drawing standard in .their operating procedures, the City of Meridian has created a preprocessing filter which can usually be adapted to use that companies drawing standard. In order to use your company drawing standard it must be submitted to the City of Meridian Public Works GIS department for pre-approval. The GIS department will determine if your company standard can be processed. Some changes may have to be made in order to extract the necessary information. Once the final standard for your company has been approved you may submit drawings in that standard only. All changes to that standard must go through the pre-approval process again. If your company does not have a standard we highly recommend using the City of Meridian Public Works standards to eliminate the steps ofpre-approval and allow for smoother drawing processing. Some guidelines provided in Appendix A. ~. AutoCAD Standard: All drawings shall be delivered in AutoCAD. Drawing files submitted will be 100% AutoCAD DWG format and 100% editable, but at the consultant's discretion, maybe submitted in an un-editable media like CD- ROM. Both Digital and Hard Copy documents shall match. Record drawing items must be moved to match there true location. Survey Topographic surveys shall be'delivered in NAD 83 Idaho State Plane west zone coordinates modified to the Ada County Local GIS Coordinates (Horizontal), NAVD 88 (vertical). Both Horizontal and Vertical information must be accounted for. Information is available at: http•//www.adaweb.net/devserv/survey/ File Names (Project Name)_WAT_SEW_PRELIM.dwg (Preliminary or Preplat) (Project Name)_WAT_SEW_CONST.dwg (Final Plat or Construction) (Project Name)_WAT_SEW REC.dwg (Record) Laver Names Color Descriation SUB BOUNDARY GREY Subdivision boundary line _ FLOODPLAIN BLUE Floodplain outline FLOODWAY CYAN Floodway outline IRR GRAVITY BROWN Gravity irrigation line MANHOLE IRR GRAVTI'Y BROWN Gravity irrigation manhole _ _ SERVICE GRAVI'I'Y IRR BROWN Gravity irrigation services _ _ VALVES GRAVrTl' IRR BROWN Gravity irrigation valves _ _ IRR C_*RAVITY PUMPS BROWN Gravity irrigation pumps IILt t;RAVI'TY BOX - BROWN t;iuvity irrigation Lox IRR PRESSURE MAGENTA Pressure irrigation line IlZR PRESSURE MANHOLE MAGENTA Pressure irrigation manhole IRR PRESSURE SERVICE MAGENTA Pressure imgation services PRESSURE VALVES IRR MAGENTA Pressure irrigation valves _ PUMPS PRESSURE IRR MAGENTA Pressure irrigation bumps _ _ BOX IRR PRESSURE MAGENTA Pressure irrigation box _ RECORD LOTS GREY Lot lines of parcel AIRVAC SEWER GREEN Air Vacuum System _ SEWER_(pipe size) GREEN Sewer line (separate layer for each size) CASING SEWER GREEN Sewer casing _ CLEANOUT SEWER GREEN Sewer cleanouts _ STATION LIFT SEWER GREY Lift Station _ _ MANHOLE SEWER GREEN Sewer manhole _ PRESS_(pipe size) SEWER GREEN Pressure sewer line (separate layer for each size) _ SERVICES SEWER GREEN Sewer service line _ LIGHT ST WHITE Streetlight _ DRAIN STORM CYAN Storm drain line _ MANHOLE STORM CYAN Storm drain manhole _ CATCHBASIN STORM CYAN Storm drain catchbasin _ TRAP SAND STORM CYAN Storm drain sand trap _ _ TRAP GREASE STORM CYAN Storm drain grease trap _ _ BEDS SEEPAGE STORM CYAN Storm drain seepage beds _ _ PONDS STORM CYAN Storm drain ponds _ LOTS TEXT WHITE Lot and block number _ TEXT STREETNAMES WHITE Street name TEXT SUBDNISIONS CYAN Subdivision name WATER AIRVAC BLUE Air Vacuum System (pipe size) WATER BLUE Water line (separate layer for each size) _ WATER BLOWOFF BLUE Water blow off WATER BOOSTER BLUE Booster WATER CASING BLUE Water casing WATER FIRE LINE CYAN Fire line WATER HYDRANT CYAN Fire hydrant WATER HYDRANT LINES CYAN Fire hydrant lines WATER METER BLUE Water meter WATER PN MAGENTA Pressure irrigation valve WATER PRV BLUE Pressure reducing valve WATER SERVICES BLUE Water service line WATER VALVES BLUE Water valve WATER WELLS GREY Well house • Attributes • Attributes are required for record drawings only. The following items must be attributed: • SEWER_MANHOLE o Value: Invert Depth o Tag: MHInvert o Value: Rim Elevation o Tag: RimElev o Value:Manhole Number (Assigned by City of Meridian) o Tag: MHNum SEWER_(pipe size o Value: InFlow Invert Depth o Populate the Start Z with this value o Value: OutFlow Invert Depth o Populate the End Z with this value Item Formatting Use thinner line weights and lighter colors for existing items. Lines must be solid and if part of a polygon snapped closed. Use blocks provided in the template drawing for points: Please refer to sample drawing. In AutoCAD terminology, a closed line is a polygon. • Appendix A: Company Templates Company templates were added to the Public Works AutoCAD standard to allow companies that akeady have a design standazd in place to continue to use that standard, provided that the necessary information is present and can be extracted. If your company does not have a standazd in place the Public works department has created a template that follows this guideline to help your company comply with the standards more easily. We encourage you to take advantage of these resources. The City of Meridian Public Works department will make every attempt to use your companies existing standard. However there aze several requirements that must be met and may require a change in your company's' template. These aze outlined below: • File Names must define project and status in planning process • Items of different types/size must be discernable from each other o I.e. Sewer lines broken out by size. • Items which require individual attributes must be extractable o I.e. Manhole Inverts for each manhole as attributes • Survey Projection must conform to location of project o I.e. Correct UTM Zone for Ada County • Lines must be snapped and closed and solid o This is for water and sewer modeling purposes Company standard must be compatible with the Public Works GIS Processing. The above guidelines will help your standard complete the standards approval process more easily. Remember all company standard must be pre-approved before drawings will be accepted. If your company has not completed the pre-approval process all drawings must comply with the City of Meridian Public Works AutoCAD standards in order for drawings to be accepted. • August 24, 2007 Department Reports MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT Public Works Department / GIS ITEM No. 6-D-2 REQUEST Reimbursement Agreement for Portion of Sewer to the West of Re-Aligned Overland Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: ~~. CITY SEWER DEPT: ~ ~/~,~ CITY PARKS DEPT: l~(J" _ MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. August 24, 2007 Department Reports MERIDIAN CITY COUNCIL METING August 28, 2007 APPLICANT Public Works Department / GIS ITEM NO. 6-D-3 REQUEST Discussion of Re-alignment of Overland Road and Ten Mile Road and Sewer Availability AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: ~a CITY SEWER DEPT: , rJ~ CITY PARKS DEPT: ~l~~S CC//-- ~~ J MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. August 24, 2007 Department Reports MERIDIAN CITY COUNCIL MEETING August 28, 2007 APPLICANT Fire Department ITEM NO. 6-E-1 REQUEST Memorandum Agreement for Wildland Fire Support with Union #231 1 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Memorandum Agreement Wildland Fire Support WHEREAS the City of Meridian (City) and I.A.F.F. Local #2311 (Union) have an existing Collective Bargaining Agreement that expires September 30, 2007; WHEREAS the Collective Bargaining Agreement incorporates pay and benefits for the members of the Union; WHEREAS since the implementation of this Agreement the City has been requested to provide equipment & personnel to assist with structural fire protection during wildland urban interface fires and emergency medical support for the Idaho Department of Lands & U.S. Forest Service; WHEREAS the City desires to assist other communities in need of fire protection and emergency medical support, provided that such resources are available at the time of request; WHEREAS the Union and its members would like to be afforded the opportunity to work on a contract basis through the City for the Idaho Department of Lands & U.S. Forest Service in providing firefighting and Emergency Medical Services; WHEREAS the Idaho Department of Lands & U.S. Forest Service have established set rates and hours of compensation for personnel operating on these fires; WHEREAS the Idaho Department of Lands & U.S. Forest Service will not compensate the City for Fill-back personnel THEREFORE, the parties agree to amend the current Agreement to incorporate the following changes to address this matter as follows: 1. Union Personnel agree to be paid at 1 '/z time their normal rate of pay for all hours worked that are eligible for re-imbursement by the Idaho Department of Lands & U.S. Forest Service. 2. Union personnel will be cycled through out the duration of the incident so as to avoid the need for Fill-back personnel at the City's expense. This shall be at the direction and discretion of the Fire Chief. 3. The City will reimburse the employee for hours worked on wildland fires at the time of reimbursement from the Idaho Department of Lands or U.S. Forest Service. The Union acknowledges that the payment may not be within the Memorandum Agreement for Wildland Fire Support Page 1 of 2 with IAFF Local #2311 same pay period, or possibly the same fiscal or calendar year dependent upon when the reimbursement is received by the City. This Memorandum Agreement shall be effective upon approval by the Union President and the Mayor and City Council of the City of Meridian. President Local #2311 City of Meridian Tammy de W e ,Mayor Approved by the City Council ®~' z s' v? (~ ~a 7 Date ~,,~~,tf9^ildl,r~,, i~ Attest: ~-= ~ c ~~ ~ City Clerk = ., _ :~.~ ,~~, - Memorandum Agreement for Wildland Fire Support Page 2 of 2 with IAFF Local #2311 August 24, 2007 AZ 06-061 MERIDIAN CITY COUNCIL MEETING AugUSt 28, 2007 APPLICANT RMR Consulting, InC. ITEM NO. ~ 0 REQUEST Ordinance -- Request for Annexation and Zoning of 95.57 acres from RUT to R-8, R-15 and R-40 zones for Baraya Subdivision -- 3935 West Franklin Road 8~ 280 South Black Cat Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: ~`/ / ' CITY SEWER DEPT: ~ ,1 CITY PARKS DEPT: f ~ ` MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meeHn~s shall become property of the City of Meridian. • • NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE N0.07- I~ PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation and zoning for land being the NE '/ of the NW '/ and the NW '/ of the NE '/ of Section 15, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and a portion of the West'/z of the NW '/ of said Section 15, more particularly described in Attachment "A". This parcel contains 95.57 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of--way of record or implied. As surveyed in attached exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho Avenue, Meridian, Idaho. This ordinance shall become effective on the Zgt" day of Ataq~.1S t , 2007. Mayor and City Council f th City of Meridian By: William G. Berg, Jr., City Clerk First Reading: $- 2Fs• 01 Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES X NO ~! Second Reading: '~ Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 07- 1 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 07- (~'{'4 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this ~ day of ~~~ , 2007. William. L.M. Nary, City Attorney ORDINANCE SUMMARY - A~06-061 BARAYA SUBDIVISION Page 1 of 1 • ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 12 BOISE IDAHO 08/31/07 11:08 AM DEPUTY Bonnie Oberbillig III IIIIIIIIillllllllllllllllllll~l III RECORDED-REQUEST OF Meridian City 1071 X3288 _- -- _ _ - CITY OF MERIDIAN ORDINANCE NO. ~ ~~ l 33 ~ BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE (AZ 06-061 BARAYA SUBDIVISION) FOR ANNEXATION OF A PARCEL OF LAND BEING THE NE '/ OF THE NW '/ AND THE NE '/ OF SECTION 15, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO AND A PORTION OF THE WEST 1/: OF THE NW '/ OF SAID SECTION 15, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT (ADA COUNTY) TO R-8 (MEDIUM DENSITY RESIDENTIAL DISTRICT), R-15 (MEDIUM-HIGH DENSITY RESIDENTIAL DISTRICT) AND R-40 (HIGH DENSITY RESIDENTIAL DISTRICT) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re-zoning by the owner of said property, to-wit: Dyver Development, LLC. SECTION 2. That the above-described real property is hereby annexed and re- zoned from RUT (Ada County) to R-8 (Medium Density Residential District), R-15 (Medium-High Density Residential District), and R-40 (High Density Residential District) in the Meridian City Code. ANNEXATION OF AZ-06-061 BARAYA SUBDIVISION Page 1 of 3 • SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re-zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1 /2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 2~~ day of d ~ 2007. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this jig day of d ~ 2007. ANNEXATION OF A~06-061 BARAYA SUBDIVISION Page 2 of 3 • WILLIAM G. BERG, STATE OF IDAHO, ) ss. County of Ada ) ~" "gyp S~~L DER '~ 4' On this 2~ day of August, , 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ,• M. G •• _ ~p ~.~ (SEAL) : R. ,' ~ T ~~'-•~" ~; • ~ . r ~ ~ • M ~ / ~ ~ ~ i ~ ~ ~ • i .~ ,~IG ~o••: .~~'__._ P.• ..•OF IDS OTARY PUBLIC FOR IDAHO RESIDING AT: ('mod ,~ r 1 1 ~ 1 t7 MY COMMISSION EXPIRES: IU'I (~ ANNEXATION OF AZ-06-061 BARAYA SUBDIVISION Page 3 of 3 Legal Descriptions ~~~H~. SURVEY GR4UR Project No. 05-2Sb Baraya Subdivision Annexation Description • F950 East Watercower St Suitt L50 Meridian, Idaho. 83632. Pno~~ tzosl 6~-65~© Fax (206}"884-6399 ~!CtObeC 6, 2005 The ~' 1f~ o~the NW 114an~d the NW 1l4 of the NIr ~1"l4 of Section 15, `T;3N:, R. T W.,'B.TVi., Ada County, Tdat?o, and'alsoxcion of ibe Wes#,112 of the RiW 114 of said Section 15; more particularly described as follows: BEGINNING at ihe: i/4 corner " common to S®ction.l U and the said Section 1S, from which: the Northeast corner of said.; Section 15 bears South 89°15`2T' East?;2640.73 feet;: . Thence South" R9° I S'27"east, 1320:36 feet to the East ll16 corner common to Section 1Q and the saidSectom"l5; Thence .along: the Bast line of the NW L14 of the NE ,1%4 South 00°27'13" West, 1329.09 feet to the"NE 1Jlf> ccaarner,• Thence.North 89°1S'04" West, i317:75feetto the C-N 1/i6 coiner;. Thence':continuing l+fozth 89°1S'04"`West; .1324.68 feet to the ~W 1/16 corner; Thence along the.T~ast line of the. West 1i2 of the NW 1/4 Sautti 00°47°25"West, a28.ss poet Thence North 7S°42'99" West;1180.91'-feet; Tholes North o0°43'03" 13asc; 263.81 feet (reacord 263:50 feet}; ~Thence;T~Tt~rk1a$9°1G'S7" West,..176.25-f~et.to:'apoint.on.the West line;o~fsaid Section 15; Thence alorjg'said line T~torth 00°43'03" Bast, 299.6$ fleet (record 300.00 feet); " Thence along the center of"an irrigation. ditch South 75°59'37":East, $24.$8 feet (record 625.04 feet); ..'T'hence South 76°12'00" East, 734.88 feet {record X32;82 feet) to a,paint on the I:aSf line of the NW 1 /4 of the NW 114 or'said Section 15; I~rniesslonal Land 5ur+veyars i ~ Thence along sad line North ~l0°3.1'51" Ea~t,1126,7b feet to-the Vilest 1J16. corner commontu Sec#ii~n lf~;sn~ file said Section l~, Thence South B9°15'34"East, 1320.28 feet to the Point of Beguuiing, Containing 95.57 acres, more ar less. Prepared By: IBaho Survoy Group,, P:C. ~~~~ ~l ~~ ~~~ ~~~ ~. I). TerryPeugh, PLS ~v av~~. 6Y: ~' M~a:IDSAIVPi!81.~G ~+: GFKS 4~ r>s ~/~ H O 1450 East Watereower St .Suite ISO ..SURVEY Mgridian, Idahq 83642 GROUP Ptio~e (2es) s46-a5~o Fax (208) 884-5399 Proj ect No, 06-177 January 17, 2007 Baraya R 8 Zone A parcel of land located in the NE 1/4 of the NW 1/4, and the NW 1/4 of the NE i/4 of Section 15, T.3N., R1W., B.M., Ada County, Idaho, more particularly described as follows: BEGINNING at the North 1/4 corner of said Section .15, from which the Northeast corner of said Section bears South 89° 15'27" East, 2640.73 feet; Thence along the North line of said NE 1/4 of the NW 1/4 North 89°15'34" West, 1,190.28 feet; Thence. departing said line South 00°31'51" West, 239.82 feet; Thence South 5°05'29" East, 51.04 feet; Thence South 00°31'51" West, 406.37 feet; Thence .156.71 feet along the arc of a curve to the left, having a radius of 100.00 feet, a central angle of 89°47'25", and a long chord bearing South 44°21'52" East, 141.16 feet; Thence South $9°1S'34" East, 494.25 feet; Thence 51.97 feet along the arc of a curve to the left, having a radius. of 100.00 -feet, a central, angle of 29°46'33", and a long chord bearing North 75°51'09" East, 51.39 feet; 'Thence North 60°57'53" :East, 68.63 feet; Thence South 29°02'Q7" East, 223.82 feet; .Thence North 60°57'3".East, 451.21 feet; Thence 64.97 feet. along the azc of a curve to the right, having a radius of .125.00 feet, a central angle of 29°46'40", and a long chord bearing North 75°S l' 13"East, 64.24 feet; Thence South 89°15'27" East, 289.25 feet; Thence North 00°27' 13" East, 399,50 feet; Professional Land Surveyors ~ ~ Thence 46.54 feet along the arc of a curve to the right, having a radius of 104.00 feet, a central angle of 26°39' S2", and a lang chord bearing North 13°47'09" East, 46.12 feet; Thence North 00°44'33" East, 2S$.57 feet to apoint on the North line of said Section 15; Thence North 89°.15'27" West, 383.29 feet to the Point of Beginning. ,Containing 28,17 acres, more or less. Prepared By: Idaho Survey Group, P.C. ~~ _ D. Terry Peugh, PLS F2EWIE A VAL BY ~+.~'i , DER! ~ S DEPTIC WUR ~ ~ .1450 East Watertower St Suite 150 :Meridian, Idaho 83642 Phone (208) 846-8570 Fax (208) 884-5399 Project No. 06-177 January 16, 2007 Baraya R 15 Zone Portions of the N>r 1!4 of the NW 1/4, the. NW 1/4 of the. NE 1/4, and the West 1/2 of the NW 1/4 of Section 15, T.3N., R.1 W., B.M., Ada County, Idaho, more .particularly described as follows: Commencing at the 1/4 comer common to .Section 10 and the said Section 15, from which the Northeast comer of said Section 15 bears South 89°15'27" East, 2640.73 feet; Thence South 89°15'27" East, 1090.49 feet to the REAL POINT OF BEGINNING. Thence South 00°44'33" West, 96.84 feet; Thence 161.93 feet along the arc of a curve to the right, having a radius of 235.00 feet, a central angle of 39°28'49", and a long chord bearing South 20°28'57" West, 158.74 feet; Thence South 40°13'22" West, 262.47 feet; Thence 163.11 feet along the arc of a curve to the left? having a radius of 235.00 feet, a central angle of 39°46'09", and a long chord bearing South 20°20'17" West, 159.86 feet; Thence South OQ°27' 13" West, 729.58 feet to a point on the South boundary of said NW 1/4 of the NE 1/4; Thence North 89°15'04" West, 810.74 feet to the C-N 1/16 corner; Thence continuing North 89°15'04" West, 1324.68 feet to the NW 1/16 corner; Thence along the East line of the West 1/2 of the NW 1/4 South 00°47'25" West, 328.56 feet Thence North 75°42'49" West, 1,180.91 feet; Thence North 00°43'03" East, 263.$1 feet (record 263.50 feet); Thence North 89°16'57" West, 176,25 feet to a point on the West line of said Section 15; Thence along said line North d0°43'03" last, 299.65 feet (retard 300.00 feet); Page 1 of 3 Professlona/ Land Surveyors r ~ Thence along the center of an irrigation ditch, South 75°59'37" East, 624.,88 feet (record 625.04 feetj; Thence South 7b°,12'00" ,East, 734.88 feet (record 732.$2 feet] to a point on the ':Bast line of the, NW 1/4 of the NW 1/4 of said Section 15; Thence along said line North 00°31'51" East, 1126.76 feet to the West 1/16 comer conunon to Secfiion 10 and the said Section 15; Thence along the North line of said Section 15 South 89°15'34" East, 130.00 feet; .Thence departing said line South 00°31'51".West, 239.82 feet; Thence South 5°05'29"East, 51.04 feet; Thence South 00°31'51" West, 406.37 feet; Thence .156.71 feet along the azc of a curve to the left, having a radius of 100.00 feet, a central angle of 89°47'25", and a long chord bearing South 44°21'52" East, 141.16 feet; .Thence South 89°15'34" East, 494.25 feet; Thence 51.97,feet along the arc of a curve,to the left, having a radius of 100.00 feet, a central angle of 29°46'33", and a long chord bearing North, 75°51'09" East, 51.39 feet; Thence North, 60°57'53" East, 68.63 feet; :Thence South 29°02'07" East, 223.82 feet; Thence North 60°57'53" East, 451.21 feet; Theme 64.97 feet along the arc of a curve to the right, having a radius of 125.00 feet, a central angle of 29°46'40", and a long chord bearing North 75°51 ' 13"East, 64.24 -feet; Thence South.89°15°27"East,;289,25 feet; Thence North 00°27'i3" East, 399.50 feet; Thence 46.54 feet aloe-g the arc of a curve to the right, having a radius of 100.00 feet, a central, angle of26°39'52",:and a long chord bearing North 13°47'09" East, 46.12 - feet; Page 2 of 3 Thence North 00°44'33"East, 258.57 feet to a point an the North line of said Section 15 Thence South 89°15'34" East, 707.20 feet to the Foint of Beginning. Containing ,54.13 acres, more or less. Prepared By: Idaho Survey Group, P:C. _ A _ D. Terry Peugh, PLS ~ ~ aovnt: BY M WORKS EFT.IG Page 3 of 3 • Project No. 06-177 -1450 East Watertower Sc. Suite 150. Meridian, Idaho 83642 Phone (208) 846-8570 Fax (208) 884-5399 January 17, 2007 Baraya R-40 Zone A parcel of land located in the NW 1/4 of the NE 1/4 of Section 15, T,3N., R 1 W., B.M., Ada County, Idaho, more particularly described as follows: Comlmencing at the North 1/4 corner of said Section 15, from which the Northeast corner of said Section bears South 89°15'27".East, 2640.73 feet; Thence South 89°15'27" East, 1090.49 feet to the REAL POINT OF BEGINNING. Thence South 00°44'33" West, 96.84 feet; Thence 161.93 feet along the arc of a curve to the right, having a radius of 235.00 feet, a central angle of 39°28'49", and. a long chord bearing South 20°28'57" West, 158.74 feet; Thence South 40°13'22" Nest, 262.47 feet; Thence 163.11-feet along the arc of a curve to the left, having a radius of 235.00 feet, a central .angle of 39°46'09", and a long chord bearing South 20°20' 17" West, 159.86 feet; Thence South 00°27' 13" West, 729.58 feet to a point on the South boundary of said NW 1/4 of the NE 1/4; Thence South 89°15'04" East, 507.01 feet to the NE 1/16 comer; Thence North 00°27'13" East, 1329.09 feet to the West 1/l6 comer common to Section l0,and the said Section 15; Thence North 89°15'2T' West, 229.87 feet to the Point of.Beginning. Containing .13.26 acres, ,more or less. Prepared By: Idaho Surpey Grou P.C. L Rev~~ P vat o e~ a .~ 4431 MI:RI AN PUBLIC O, ~rF OF ~9M~ 'WORKS DEPT. ~/ p~ Professional Land ~c~~a~ya~s~ 9~ l n I •~~~ M ICI i $ ~ i ~ ~.~~. z I rc ~In I nN ~WI . ho ~Ni I ~^ e `~' g ~ ~ ~ s ° ~ ~= I- ~ , . tsresz - z I x 13.Cf,ri.00N ~- sp a i~~ i ~ a i_ z In Wn ~n ~ ~ W ~~ O k x a' ~~ ~ ~~ NI ~ ~" ~,~~W lol "lo! ~~I ~; I<i I~ i~ ~ w~ my, 'o r :~.ZS'Bi 0. I ;M.lS,lf. NN R am e ~ w Z N O ~ ~ Z p u7~ ~ i 15 I n la ~ ~ I i ~_ ' .! i. z N ,ZB'LSSZ M~~6f.OZ00 S a ~,SH'SLfI i ____ M lS OZ00 B J 3 Zf~ . • in a Z ;u~~ A ti ~_ I W z 0 N M.w,lf.oos _ _ _ _ stmcl ,SC'BZII 3 .LS,lf.00 N r~1 %. d' W Z O N u z ~~ 23~ r44 ~, ;~, ~l ~l ~'t~ y~ I'3 3 ;~cez---J J / r 3 .ro,fr.oo N ~ 'n~ m ~'~ a V) VI ~ ~~m~ 'nj .4 -_________.lCLlB__- __~____________13_ 9f'06S1 Ul m b '. /...... Ob 1 V 0 N O tl l B S __________ r ,SB'BBZ 3 ,fO,CY.00 N O y ~Z ~ ~'";ZCLSSZ 3 ,f0,£9.00'N""" - ~~ i 8 8 ~ ~`~ ~ o ~ 8 r=.:,,, U ~';:5 ~ d ao N QY ~~ ~ W3 ~ ~ m August 24, 2007 MERIDIAN CITY COUNCIL MEETING AUgUSt 28, 2007 APPLICANT ITEM NO. ~ ~ REQUEST Executive Session per Idaho State Code 67-2345(1)(b)&(f) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian.