Loading...
HomeMy WebLinkAbout2008-01-080 CM**`EP,IDIAN6., �J 1. PA 3. LJ Revised 1-8-08 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, January 8, 2008 at 7:00 p.m. `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of the presenter." Roll -call Attendance: David Zaremba Joe Borton Charlie Rountree_ C� Keith Bird _)(_ Mayor Tammy de Weerd Pledge of Allegiance: C Community Invocation by Pastor Ken Redford with Meridian Friends: 4. Adoption of the Agenda: 2s 2 4 C /L 5. Special Presentation to Retiring Police Chief Bill Musser: 6. Consent Agenda: esy�.�,.�wc A 2 � !�s A. Approve Minutes of December 18, 2007 City Council Special Meeting: B. Approve Minutes of December 18, 2007 City Council Regular Meeting: .14_ .14- C. Chance Order No. 3 for the Water Division Buildina Proiect (Construction — Ira -Mac, Inc.) for <$15,000>:, D. Chanae Order No. 1 for the Water Division Build'ina Project Construction — Meridian Fence Company) for $3,682.00: Meridian City Council Meeting Agenda — January 8, 2008 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0 Revised 1-8-08 UE—Prepare - Findings of Fact and Conclusions of Law for Approval: AZ 07-017 Request for Annexation and Zoning of 40.4 acres from RUT to C -C zone (21.3 acres), R-8 zone (6.27 acres) and R-2 (12.87 acres) for Three Corners by David Dean - 6380 North Locust Grove Road: F. Findings of Fact and Conclusions of Law for Aprpoval: PP 07- 021 Request for Preliminary Plat approval of 54 lots including: 33 residential lots, 11 commercial lots and 10 common lots on 40.4 acres in the proposed C -C, R-8 and R-2 zoning districts for Three Corners by David Dean - 6380 North Locust Grove Road: G. Findings of Fact and Conclusions of Law for Approval: AZ 07- 015 Request for Annexation and Zoning of 1.88 acres from RUT to an R-2 zone for the property located at 1650 Dunwoody for Dunwoody Property by Marshall Williams -1650 Dunwoody: ��-�- H. Findings of Fact and Conclusions of Law for Approval: AZ 07- 014 Request for Annexation and Zoning of 7.55 acres from RUT and R1 to a C -C zone for Woodland Springs by Morgan Development - Northeast Comer of McMillan Road and Locust Grove Road: .7� I. Findings of Fact and Conclusions of Law for Approval: PP 07- 019 Request for Preliminary Plat approval for 4 commercial lots on 7.55 acres in a proposed C -C zoning district for Woodland Springs by Morgan Development - Northeast Comer of McMillan Road and Locust Grove Road: 477,"VIC- J. Resolution No. CPA 07-011 Request for a Comprehensive Plan Amendment to modify the Future Land Use Map to change the land use designation on 38.7 acres from Medium Density Residential to Mixed Use Community to include Office / Retail, Private School and Patio Homes for Dean Property by David J. Dean - 6380 North Locust Grove Road (southeast Comer of North Locust Grove and East Chinden): K. Resolution No. Db -5113 : CPA 07-0144 Request for a Comprehensive Plan Land Use Map Amendment of 7.43 acres from Medium Density Residential to Mixed Use - Community for Woodland Springs by Morgan Development, Inc. - 1630 & 1720 East McMillan Road: An7�(,..e L. Streetlight Agreement for Gramercy Subdivision by Tuscany Development, Inc.: Meridian City Council Meeting Agenda — January 8, 2008 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0 Revised 1-8-08 M. Sanitary Sewer and Water Main Easement Agreement for Gardner -Ahlquist by Meridian Medical Plaza, LLC: ajV,,9v-e N. Water Easement Agreement between Franklin and Lanark Street with Joint School District No. 2: awe „-e_ O. Water Easement Agreement between Lanark and Commercial Street with Joint School District No. 2: G�� V --- P. Development Agreement: RZ 04-010 Request for a Rezone of .68 acre from R-4 to an O -T zone for Mittleider Rezone by Leon Smith —125 West Cherry Lane and 1645 West 1st Street: 10 v Q. Task Order 2.5 — Filter 4 Final Desian with CH2M HILL for $129,723.00: ^7g,-"vx R. Idaho Power Easement Agreement for Fire Station No. 5:� S. Public Right of Way Sidewalk Easement Agreement for Meridian Fire Station No. 5: 7. Items Moved from Consent Agenda: 8. SSC -- Environment at Work Recognition Program: rese'd 6"7 %V�1%i y 9. Continued Public Hearing from December 4, 2007: Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Action Plan: 10. Resolution No. Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Action Plan: 11. Swear in New City Council Member Seat # 1— David Zaremba: 12. Swear in New City Council Member Seat # 3— Charlie Rountree: 13. Swear in New Mayor — Tammy de Weerd: 14. Department Reports: A. Planning Department: 1. Proposed Changes to Planning Department Fees: S-6-/- PvL6,15iZ— AXaic.i-. j Meridian City Council Meeting Agenda — January 8, 2008 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised 1-8-08 B. Mayor: 1. Appointment of Joseph W. Marshall to Planning and Zoning Commission: 2. Appointment of Thomas Barry for Public Works Director: 0�ve. 3. Appointment of Stephen E. Siddoway for Parks Director: e7?_r.0 - _/kA -/c &p&, 4 L e,,- 6i -,&d7 f' *- , 15. Public Hearing October 18, 2007: RZ 07-014 Request for a Rezone of 30.08 acres from R-8 to C -N (13.59 acres) and TN -C (16.49 acres) zones for Cavanaugh by Kasterra Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: 47;�*�wc 16. Public Hearing: PP 07-015 Request for Preliminary Plat for 518 lots consisting of 443 single-family residential building lots; 1 residential building lot consisting of 32 apartment units; 8 residential building lots consisting of 61 future condo units; 4 mixed use lots consisting of commercial retail on the 1 st floor with 12 residential lofts on the 2nd floor; 9 commercial building lots, 1 school building lot, 1 civic/social hall lot, 46 common lots and 5 other lots on 177.43 acres in CA TN -C, TN -R and R- 8 zones for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: 17. Public Hearing: CUP 07-017 Request for a Conditional Use Permit approval to convert the existing Caven home into a civic/social hall in an R-8 zone for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: a1y,.Ywv-9— 18. Public Hearing: MI 07-011 Request for a Miscellaneous application to Modify the Development Agreement to address the new neighborhood center plan and conversion of the existing Caven home into a civic / social hall for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: ap, v..ems 19. Public Hearing: AZ 07-012 Request for Annexation and Zoning of 258.39 acres from RUT to C -G zone for Meridian Town Center by CenterCal Properties, LLC — Northwest Comer and Northeast Comer of North Eagle Road and East Fairview Avenue: oj?19-vwv-_ 20. Public Hearing: VAR 07-017 Request for a Variance to UDC 11-3H-4 that prohibits new approaches from directly accessing a state highway to allow 3 right -in / right -out access points on both sides of State Highway (SH) 55/Eagle Road and 1 full access point to State Highway 55/Eagle Meridian City Council Meeting Agenda — January 8, 2008 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0 Revised 1-8-08 Road located on the east side of SH 55/Eagle Road for Meridian Town Center by CenterCal Properties, LLC — Northwest Comer and Northeast Comer of North Eagle Road and East Fairview Avenue: 2-1f 2-/y_o0 21. Election of New City Council Officers: 22. Executive Session per Idaho State Code 67-2345(1)(f) — (to consider and advise its legal representatives in pending litigation); Meridian City Council Meeting Agenda — January 8, 2008 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E ID►IAN.- �A CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, January 8, 2008 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of the presenter." 1. Roll -call Attendance: David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Pastor Ken Redford with Meridian Friends: 4. Adoption of the Agenda: 5. Special Presentation to Retiring Police Chief Bill Musser: 6. Consent Agenda: A. Approve Minutes of December 18, 2007 City Council Special Meeting: B. Approve Minutes of December 18, 2007 City Council Regular Meeting: C. Chance Order No. 3 for the Water Division Building Project (Construction — Ira -Mac, Inc.) for <$15,000>: D. Chance Order No. 1 for the Water Division Buildina Project (Construction — Meridian Fence Company) for $3,682.00: Meridian City Council Meeting Agenda — January 8, 2008 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Prepare Findings of Fact and Conclusions of Law for Approval: AZ 07-017 Request for Annexation and Zoning of 40.4 acres from RUT to C -C zone (21.3 acres), R-8 zone (6.27 acres) and R-2 (12.87 acres) for Three Corners by David Dean — 6380 North Locust Grove Road: F. Findings of Fact and Conclusions of Law for Aprpoval: PP 07- 021 Request for Preliminary Plat approval of 54 lots including: 33 residential lots, 11 commercial lots and 10 common lots on 40.4 acres in the proposed C -C, R-8 and R-2 zoning districts for Three Corners by David Dean — 6380 North Locust Grove Road: G. Findings of Fact and Conclusions of Law for Approval: AZ 07- 015 Request for Annexation and Zoning of 1.88 acres from RUT to an R-2 zone for the property located at 1650 Dunwoody for Dunwoody Property by Marshall Williams —1650 Dunwoody: H. Findings of Fact and Conclusions of Law for Approval: AZ 07- 014 Request for Annexation and Zoning of 7.55 acres from RUT and R1 to a C -C zone for Woodland Springs by Morgan Development — Northeast Comer of McMillan Road and Locust Grove Road: I. Findings of Fact and Conclusions of Law for Approval: PP 07- 019 Request for Preliminary Plat approval for 4 commercial lots on 7.55 acres in a proposed C -C zoning district for Woodland Springs by Morgan Development — Northeast Comer of McMillan Road and Locust Grove Road: J. Resolution No. : CPA 07-011 Request for a Comprehensive Plan Amendment to modify the Future Land Use Map to change the land use designation on 38.7 acres from Medium Density Residential to Mixed Use Community to include Office / Retail, Private School and Patio Homes for Dean Propertv by David J. Dean — 6380 North Locust Grove Road (southeast Comer of North Locust Grove and East Chinden): K. Resolution No. : CPA 07-014 Request for a Comprehensive Plan Land Use Map Amendment of 7.43 acres from Medium Density Residential to Mixed Use — Community for Woodland Springs by Morgan Development, Inc. — 1630 & 1720 East McMillan Road: L. Streetlight Agreement for Gramercy Subdivision by Tuscany Development, Inc.: Meridian City Council Meeting Agenda —January 8, 2008 Page 2 of 5 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. M. Sanitary Sewer and Water Main Easement Agreement for Gardner-Ahlguist by Meridian Medical Plaza, LLC: N. Water Easement Agreement between Franklin and Lanark Street with Joint School District No. 2: O. Water Easement Agreement between Lanark and Commercial Street with Joint School District No. 2: P. Development Agreement: RZ 04-010 Request for a Rezone of .68 acre from R-4 to an O -T zone for Mittleider Rezone by Leon Smith — 125 West Cherry Lane and 1645 West 1s—Street- Q. s Street: Q. Task Order 2.5 — Filter 4 Final Design with CH2M HILL for $129,723.00: 7. Items Moved from Consent Agenda: S. SSC -- Environment at Work Recognition Program: 9. Continued Public Hearing from December 4, 2007: Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Action Plan: 10. Resolution No. Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Action Plan: 11. Swear in New City Council Member Seat # 1— David Zaremba: 12. Swear in New City Council Member Seat # 3— Charlie Rountree: 13. Swear in New Mayor — Tammy de Weerd: 14. Department Reports: A. Planning Department: 1. Proposed Changes to Planning Department Fees: B. Mayor: 1. Appointment of Joseph W. Marshall to Planning and Zoning Commission: Meridian City Council Meeting Agenda — January 8, 2008 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0- 2. Appointment of Thomas Barry for Public Works Director: 3. Appointment of Stephen E. Siddoway for Parks Director: 4. Appointment of Sharon Borton to Parks and Recreation Commission: 15. Public Hearing October 18, 2007: RZ 07-014 Request for a Rezone of 30.08 acres from R-8 to C -N (13.59 acres) and TN -C (16.49 acres) zones for Cavanaugh by Kasterra Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: 16. Public Hearing: PP 07-015 Request for Preliminary Plat for 518 lots consisting of 443 single-family residential building lots; 1 residential building lot consisting of 32 apartment units; 8 residential building lots consisting of 61 future condo units; 4 mixed use lots consisting of commercial retail on the 1St floor with 12 residential lofts on the 2nd floor; 9 commercial building lots, 1 school building lot, 1 civic/social hall lot, 46 common lots and 5 other lots on 177.43 acres in CA TN -C, TN -R and R- 8 zones for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: 17. Public Hearing: CUP 07-017 Request for a Conditional Use Permit approval to convert the existing Caven home into a civic/social hall in an R-8 zone for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: 18. Public Hearing: MI 07-011 Request for a Miscellaneous application to Modify the Development Agreement to address the new neighborhood center plan and conversion of the existing Caven home into a civic / social hall for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: 19. Public Hearing: AZ 07-012 Request for Annexation and Zoning of 258.39 acres from RUT to C -G zone for Meridian Town Center by CenterCal Properties, LLC — Northwest Comer and Northeast Comer of North Eagle Road and East Fairview Avenue: 20. Public Hearing: VAR 07-017 Request for a Variance to UDC 11-3H-4 that prohibits new approaches from directly accessing a state highway to allow 3 right -in / right -out access points on both sides of State Highway (SH) 55/Eagle Road and 1 full access point to State Highway 55/Eagle Road located on the east side of SH 55/Eagle Road for Meridian Town Meridian City Council Meeting Agenda — January 8, 2008 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. i E Center by CenterCal Properties, LLC — Northwest Comer and Northeast Comer of North Eagle Road and East Fairview Avenue: 21. Election of New City Council Officers: 22. Executive Session per Idaho State Code 67-2345(1)(f) — (to consider and advise its legal representatives in pending litigation); Meridian City Council Meeting Agenda — January 8, 2008 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • 0 Meridian City Council Meeting January 8, 2008 A meeting of the Meridian City Council was called to order at 7:10 p.m., Tuesday, January 8, 2008, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, Joe Borton and David Zaremba. Others Present: Bill Nary, Will Berg, Anna Canning, Jeff Lavey, Joe Silva, Len Grady, Steve Siddoway and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I'll go ahead and call this meeting to order. It's our first meeting of 2008. We appreciate you all being here to join us in celebrating the retirement of Chief Musser. Also, as three of the five of us are sworn in to our new term, another four years of service to this community. So, thank you for joining us tonight. We will start tonight's meeting with roll call attendance. Item 2: Pledge of Allegiance: De Weerd: Okay. Item No. 2 is our pledge of allegiance. Tonight we will be led in the pledge by Chelsea Musser. And I didn't ask her, but usually -- (Pledge of allegiance recited.) De Weerd: Chelsea, I do have a City of Meridian pin for you. Thank you for leading us. We have a tradition of having the pledge led by a youth and, usually, it's not so crazy before the meeting and we actually have an opportunity to talk to them prior to. So, thank you for being a good sport. It was either you or my daughter Janelle and I wouldn't have heard the end of it. Item 3: Community Invocation by Pastor Ken Redford with Meridian Friends: De Weerd: Okay. Item No. 3 is our community invocation. Tonight we will led by Pastor Ken Redford with the Meridian Friends Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Pastor. 0 Meridian City Council January 8, 2008 Page 2 of 81 0 Redford: Shall we pray. Heavenly Father, we take this moment to recognize your presence here among us. We want to thank you for a new year. We want to thank you for your goodness to us in so many ways. We are reminded to recognize the privilege it is of living in this community and in the midst of the agenda tonight and the programs and plans and easements and endless details, Lord, how I pray that you would bless this Council and the Mayor, that this community would not lose sight of what a privilege it is that you have given us, this place to live, the safety and the freedom that we enjoy. We are especially grateful for our public servants. Tonight we think especially of the police chief. We pray your blessing upon he and his family and ask that you would continue to bless those and protect those who offer us this protection. Lord, we love you and thank you for this chance to say so, in Christ we pray, amen. Item 4: Adoption of the Agenda: De Weerd: Thank you. Now, have we had you with us before? So, I have already given you a City of Meridian pin. Thank you. Happy New Year. Now, I didn't ask him just tonight to do this, so -- okay. Council, adoption of the agenda. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I would no'te some items in the agenda. Under Consent Agenda, Item 6-E, the first word prepare shouldn't be there. Item J, the resolution number is 08-592. Item K, the resolution number is 08-593. The agenda has been revised a couple of times, so you have the correct one if your Consent Agenda goes through S for Sam. On the regular agenda, Item 10, the resolution number is 08-594. And I see no other changes. Madam Mayor, I move we adopt the agenda with those notations. Rountree: Second. De Weerd: Okay. I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. Motion carred. MOTION CARRIED: ALL AYES. Item 5: Special Presentation to Retiring Police Chief Bill Musser: De Weerd: Okay. Tonight we have the privilege of honoring Chief Bill Musser. Before I ask Bill to come up, I would like to kind of recap his career with the city and community of Meridian. Chief Musser began his career on August 7th, 1981, as a reserve officer for the city. Then, a bustling town of 6,600 people. There were ten officers on the force at the time. Two years later we hired him as a full-time officer. His was appointed as sergeant in 1990 and rose to lieutenant in 1994 and, then, captain in 1998. By 2003 the Meridian City Council January 8, 2008 Page 3 of 81 City of Meridian had transformed from a small town to a growing city with growing demands and Bill Musser was appointed as chief of police. Under Chief Musser's leadership, the Meridian police department received multiple awards for the police K-9 training facility, Citizens Public Safety Academy, the Anti-drug Coalition, Project Seventh Grade, the Old Town clean up and Animal Adoption Program. He is a graduate of Boise State University with a bachelor's of science and associate of science degree in criminal justice administration. Chief Musser is also a graduate of the FBI National Academy and the Northwest University Center for Public Safety School of Police, Staff, and Command. He also worked hard to insure that he was improving himself and the department and attended the Intermountain Law Enforcement Executive Command College sponsored by the FBI. I don't think the police ever shorten anything, do they. On December 12th, 2006, Chief Musser received the prestigious POST executive certification. The executive certificate is the highest certification that Idaho POST issues. Chief Musser served as president of the Idaho Chiefs of Police Association in 2006 and 2007. He was also appointed by Governor Otter to serve on the POST executive council for law enforcement in 2007. Through his tenure as chief the City of Meridian remained one of the safest communities in Idaho, maintaining the second lowest per capita crime rate. That is an accomplishment very noteworthy. During his watch the Meridian police department has made some notable improvements, specifically -- and you can tell I have been talking all night. Excuse me. Specifically, the development of the in-service officer training program, which is the most comprehensive in the state of Idaho. He moved the department to zone policing and neighborhood contact officers. And he initiated online submission for police reports. Overall, the department has been recognized many times for programs, community involvement, and partnerships. The success of this department is a reflection of the success of those he led in their hard work and that was truly his -- his opinion of his leadership is reflected by those around him. On August 31st, 2007, 26 years after being hired as a reserve officer and 24 years on the force, he announced his retirement after serving four years as chief. Through his career he found a love for teaching and consulting. He has been taking steps towards a career in teaching and is close to completing a master's degree in justice administration. He is an active member of the Meridian Kiwanis, the International Association of Chiefs of Police, and the Police Executive Research Forum. He is also a board member for Drug Free Idaho, Safe and Drug Free Schools and Communities, and Men Today and Men Tomorrow. He is a graduate of the Leadership Meridian and has been active with the Special Olympics and the west Boise YMCA. Chief Musser is an Idaho native and lives in Meridian with his wife Kim and their daughter, who we had lead us in the pledge, and we owe his family a debt of gratitude for the years of service you have also given our community. And before I ask the chief to come up, I will say I have been extremely disappointed in the media and how they have handled the situation. I can tell you truthfully that the chief in no way has been in disfavor of the Mayor or any of the Council. We have appreciated his leadership and, I will tell you what -- I knew I couldn't get through this without being emotional. I valued his counsel and his friendship. Bill is kind of one of those go to people. His strength, his strategic planning and thinking, and he was a sounding board 0 Meridian City Council January 8, 2008 Page 4 of 81 probably more often than he ever wanted to be for me and I am greatly indebted to him for the many hours that he has spent in my office, not in disfavor, but working with me in setting the right direction for our community. He has a whole picture of our community in mind and certainly we are eternally grateful for that. So, I am the first of a long list of people, Chief Musser, that want to recognize you for your leadership and for the years of service that you have given in law enforcement. So, if you will, please, come forward. Chief Musser, this is presented in appreciation for your contribution and service to the City of Meridian Police Department from August 1981 through December 2007. Your dedication and commitment to citizens of the City of Meridian and the employees in the city is greatly appreciated. Thank you for your leadership and your continued friendship towards this community. Musser: Thanks. De Weerd: Thank you. At least the cap was off. Thank you. And next we have a presentation by Jeff. Lavey: I promise not to compete with the Mayor and talk as long as she has. Nary: Good move. Lavey: I have had the pleasure of putting together a couple of these kits over the last several years and they are kind of fun to do, but I always gave them to the chief to present to our retirees and so it's a little awkward for me today, it's a little nerve racking a little to do this, but I have put together a case for him as well and I would like to present it to him today. And I'll let him show it to the rest of the crowd. And Stacy promises me she will not have you taxed on it, so here you go. This is his service pistol that he had serving with the citizens -- or service with Meridian from the time that we issued the box and so this is the pistol he's had since that time. This is a brand new retiree badge, challenge coin, a retirement card, and, then, of course, a patch pin as well. Musser: Thank you. Thank you to all of the officers that are here as well and I appreciate you being here. De Weerd: Chief, we now have our Idaho POST Academy. Jeff -- yes, I thought I saw you. Executive Director Jeff Black is here. Black: Congratulations. First of all -- De Weerd: If we can have you speak as closely to the mike -- Black: First of all, as the director of Peace Officer Standards and Training, as the Mayor alluded to earlier, Chief Musser was appointed by the governor to represent the chiefs M Meridian City Council January 8, 2008 Page 5 of 81 of police in southern Idaho from the POST Academy. And POST is responsible for training and certifying 147 agencies in the state of Idaho. We think from juvenile detention to adult corrections to police officers, from Bonner's Ferry to Malad. And so it's just not something that is done locally, but has an effect on the entire state of Idaho. So, on behalf of the citizens of the state of Idaho, on behalf of the 16 members of the POST council, I'd like to present you a clock. We had a very nice plaque on here and it got smudged this afternoon, it literally got whacked and I couldn't bring it over, I had to pull it off. But it's really -- it's from the state of Idaho and the citizens of Idaho in thanking you for your commitment and your inspiration as well on the board. Thank you. Musser: Thank you. De Weerd: Okay. Next we have Ada County Sheriff Gary Raney. Raney: Thank you. And, first of all, I'm a messenger, because Colonel Jerry Russell from the Idaho State Police, as well as Chief Bentley from Garden City, neither could be here tonight. Both are very regretful of that and send their well wishes to you. I get to be fairly personally about Bill, because he and I go way back. We started about the same time. I started with the sheriffs office in 1983 and, you know, the Mayor just talked about the long names that we have in law enforcement and we get these long names and we get these acronyms, because we -- we feel sort of self important. We think that the job we do is special and I'll tell you that I feel that the job we do is special. And at some places that means that we get to feel better than somebody else and egos start to develop and people start to build silos. One of the things that I can tell you from the time that I was a deputy and Bill was an officer, even though we felt our jobs were important, Bill was always a friend and I can remember when I was getting ready to run for sheriff and I think you had just - you made captain -- I don't know if you had made chief quite then, but it was -- I think you made chief by the time the election came around and we went out to lunch and I remember it was Johnny Carino's over here on Fairview and talking to Bill and getting some advice about what to do and what do you think and am I the right guy for the job and he has always been so supportive of me. You know, the citizens want us to work together. They want us to put aside those egos, to take the long names and toss them out the window of the patrol car, because when people need help, we need to work together. I have always felt that I could pick up the phone and call Bill, no matter what it was, and I think Bill always felt that he could pick up the phone and call us and we have developed things, like the metro narcotics task force and the SWAT team, working together, because that's what's best. And that doesn't always happen in these United States, but it happens because good people like Bill are leading organizations, putting the egos aside, and he's done that for 24 or 26 years that I can attest to and I will be forever grateful of not only your leadership of Meridian, but your friendship for me and I thank you very much. Musser: Thank you, sheriff. 0 Meridian City Council January 8, 2008 Page 6 of 81 E Raney: I go to retirements and people always get a lot of plaques, so I figure, all right, the wall is going to be full, so I'm going to get something different and I see all of these standing things in the back of the room, so you're going to have to drill a hole in the back of this to put it on the wall or something. I have a clock. I really like these. They are small, but -- this clock says William Musser, in appreciation for your 26 years of dedication to law enforcement and support of the Ada County Sheriffs Office, December 2007. Again, congratulations. Musser: Thank you. I just want to say something while the sheriff is still here as well. As part of that sharing, as he became the sheriff of Ada County, it was a prime opportunity for the two of us to start leading by example of the things that we had talked about, because we had watched our predecessors have a little less than a cordial working relationship and I think it has been an outstanding relationship between Gary and I and the Ada County Sheriffs Department, the Meridian Police Department, and even with the expansion on -- as you mentioned Chief Bentley couldn't be here with Garden City as well and Boise city and, then, also with the Idaho State Police. We all came together, we said that that's what we were going to do and that's what we were able to do and I appreciate that support and your friendship as well, sheriff. Thank you. De Weerd: Now, I do believe I saw Deputy Chief Jim Kerns earlier and I had him listed is — okay. Peterson: Good evening. Thank you. It's my honor to be here to represent Boise police and Chief Musser for advancing the art and science of police services in our area. We greatly appreciate that. Appreciate your cooperative spirit in working with Boise police and for making this valley such a great place to live for the citizens and in working with our agency. So, on behalf of the Boise police I'd like to give you a plaque so you do have something for your wall. In appreciation for 26 years of service to the citizens and peace officers in the state of Idaho, the Boise police department respectfully thanks you for your dedication and personally and professionally it's been an honor working with you. We wish you a very fruitful and long retirement. Thank you, Bill. Musser: Thank you. De Weerd: Now, did -- Shelly, I also have the Idaho Chief of Police Association? Oh, that's Mike. Okay. Johnson: Thank you, Mayor. Bill was president of the Idaho Chiefs of Police Association last year and we have got, basically, two awards for him. We have got this one for being president and it was supposed to be like superman and take it out of the box it always falls down. So, we'd like to give you that first. And this is the one that we give to chiefs that retire, leave, as long as they don't get indicted. That was the quote of • Meridian City Council January 8, 2008 Page 7 of 81 the police chiefs and the only thing I want to pass on, Bill, is, as you know, I retired a year ago and, you know, it's amazing, there is life after being chief. You won't need a clock, because you really don't care. You don't need Tums, Pepto Bismol, and every other anti -acid. And it's amazing when you go into the grocery store you'll run into somebody and they will say didn't you use to be -- and I just walk on and go, yep, and keep on going. Anyway, representing the Idaho Police Chiefs Association for all your years as chief. Musser: Thank you very much. De Weerd: Now, see, I think that Chief Musser picked this venue, so that he didn't have the roasting opportunity, but certainly I would open up the mike, if there is anyone who I haven't recognized that would like to say anything. We do need you to speak up close to the microphone. Masterson: I will. I have got a loud voice, but -- actually, I'll let you overhear some remarks I'd like to make to the chief. I don't know if he remembers, but the chief was an instructor of mine at POST, so from the very very beginning -- and I won't call that the pleasant experience, because, you know, getting your arm wrenched up saying this is how it's supposed to feel is not always pleasant. But I remember those 6:00 o'clock in the morning and I remember the instruction I got. I did have the opportunity to spend ten weeks at SPSC with Bill and that was a great growing experience for me. I was a very young, very new sergeant, didn't have a clue about management, got this opportunity to go to this management school, got called on a Friday and it started on Monday and I got lucky enough to get placed in one of the work groups with Bill Musser and he really mentored me through that process and, then, as I went up in the ranks he was a person I could always call to, somebody that was a partnership, and what I just want to say is you leave a legacy, Bill, and you made a difference in me and I learned a lot of lessons from you. I am sure that you made a difference in a lot of people in this room and other officers throughout the valley and that's a lasting legacy that gets passed from one officer to the other, from one generation to generation and that's what you leave behind and if I can do that way and leave that kind of mark on society and on police work, then, I will feel I have been a successful man. Congratulations. De Weerd: Well, as in the application process, we always leave the last word for -- Musser: Well, my last word, basically, for this community is thank you. I have had an opportunity to serve the community for the last 26 years, it's something that I wanted to do. I came from a family of community oriented parents, both whom qualify as heroes in my eyes and they were my role models. My father in particular, who retired as lieutenant colonel in the military, while he also served for 17 years with the Boise city police department and, then, rounded out his career just shy of four years as the chief over in Nampa city. So, I feel very good in following that family legacy in that regard and, then, having the opportunity over here in Meridian, which was that quiet little town 0 0 Meridian City Council January 8, 2008 Page 8 of 81 of 6,000 plus, where I remember we actually had a little roller opener and we would roll up the sidewalks at night with it, you know, to the community now that it is in excess of 72,000 people. An opportunity to grow with the department, with all the changes that we have gone through, and I know when Frank Tomlison from the Valley Times news was in here he asked me what I thought was one of the biggest changes I have experienced over time in my career and I had to point to the change in technology as probably being the most paramount one, where we used to be out in the field and by the time things were relayed through and we got it, there was oftentimes anywhere from -- you know, on a good night a five minute lag, to as much as a half an hour or more. Now, with the digital radio systems that we have, the laptops and everything else in there, it's a real time environment for our officers. They are getting information in a timely fashion, being able to act on it, it's a much more secure venue for them and that is the significant and big change. And, again, I have to point to our partnerships with Ada County, who manages most of that communications headache with staying abreast of the technology, so it helps us all out. It's been really super and, then, with the help of Boise City behind that as well, Garden City, Meridian, the Idaho State Police and, then, even our fire department's got in on it as well. So, we have a much more improved communication system countywide, which I think goes to all of our citizens here, not just those in Meridian. But I know the citizens of Meridian also reap the benefit of it as well. But, in closing, just a big thank you and I appreciate the opportunity and the honor to have been the chief of police in this community and to have served for the length of time that I have and seen the changes that have occurred. And thank you all for being here tonight as well. I appreciate that. Thank you. Item 6: Consent Agenda: A. Approve Minutes of December 18, 2007 City Council Special Meeting: B. Approve Minutes of December 18, 2007 City Council Regular Meeting: C. Change Order No. 3 for the Water Division Buildina Project (Construction — Ira -Mac, Inc.) for <$15,000>: D. Change Order No. 1 for the Water Division Buildina Project (Construction — Meridian Fence Company) for $3,682.00: E. Prepare Findings of Fact and Conclusions of Law for Approval: AZ 07-017 Request for Annexation and Zoning of 40.4 acres from RUT to C -C zone (21.3 acres), R-8 zone (6.27 acres) and R-2 (12.87 acres) for Three Corners by David Dean — 6380 North Locust Grove Road: 0 Meridian City Council January 8, 2008 Page 9 of 81 F. Findings of Fact and Conclusions of Law for Aprpoval: PP 07- 021 Request for Preliminary Plat approval of 54 lots including: 33 residential lots, 11 commercial lots and 10 common lots on 40.4 acres in the proposed C -C, R-8 and R-2 zoning districts for Three Corners by David Dean — 6380 North Locust Grove Road: G. Findings of Fact and Conclusions of Law for Approval: AZ 07- 015 Request for Annexation and Zoning of 1.88 acres from RUT to an R-2 zone for the property located at 1650 Dunwoody for Dunwoody Property by Marshall Williams —1650 Dunwoody: H. Findings of Fact and Conclusions of Law for Approval: AZ 07- 014 Request for Annexation and Zoning of 7.55 acres from RUT and R1 to a C -C zone for Woodland Springs by Morgan Development — Northeast Comer of McMillan Road and Locust Grove Road: I. Findings of Fact and Conclusions of Law for Approval: PP 07- 019 Request for Preliminary Plat approval for 4 commercial lots on 7.55 acres in a proposed C -C zoning district for Woodland Springs by Morgan Development — Northeast Comer of McMillan Road and Locust Grove Road: J. Resolution No. CPA 07-011 Request for a Comprehensive Plan Amendment to modify the Future Land Use Map to change the land use designation on 38.7 acres from Medium Density Residential to Mixed Use Community to include Office / Retail, Private School and Patio Homes for Dean Property by David J. Dean — 6380 North Locust Grove Road (southeast Comer of North Locust Grove and East Chinden): K. Resolution No. CPA 07-014 Request for a Comprehensive Plan Land Use Map Amendment of 7.43 acres from Medium Density Residential to Mixed Use — Community for Woodland Springs by Morgan Development, Inc. — 1630 & 1720 East McMillan Road: L. Streetlight Agreement for Gramercy Subdivision by Tuscany Development, Inc.: M. Sanitary Sewer and Water Main Easement Agreement for Gardner -Ahlquist by Meridian Medical Plaza, LLC: Meridian City Council January 8, 2008 Page 10 of 81 N. Water Easement Agreement between Franklin and Lanark Street with Joint School District No. 2: O. Water Easement Agreement between Lanark and Commercial Street with Joint School District No. 2: P. Development Agreement: RZ 04-010 Request for a Rezone of .68 acre from R-4 to an O -T zone for Mittleider Rezone by Leon Smith —125 West Cherry Lane and 1645 West 1stStreet: Q. Task Order 2.5 — Filter 4 Final Desian with CH2M HILL for $129,723.00: R. Idaho Power Easement Agreement for Fire Station No. 5: S. Public Right of Way Sidewalk Easement Agreement for Meridian Fire Station No. 5: De Weerd: Thank you. Okay. The next item on our agenda is the Consent Agenda. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Noting that Item J is resolution number 08-592 and Item K is resolution number 08-593, 1 move that we approve the Consent Agenda and for the Mayor to sign all documents and the Clerk to attest. Bird: Second. De Weerd: Okay. I have a motion and a second to approve the Consent Agenda. Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Item 7: Items Moved from Consent Agenda: De Weerd: Okay. There were no items moved from the Consent Agenda. Item 8: SSC -- Environment at Work Recognition Program: • Meridian City Council January 8, 2008 Page 11 of 81 De Weerd: Item No. 8 is SSC environment at work recognition program. Mr. Nary, do you know what -- Nary: Madam Mayor, Members of the Council, I know what it is, but I didn't know if someone wasn't going to be here to talk about it. This was a program that the SSC and the solid waste advisory committee was working together to look for innovative companies in the city that are taking a forward step towards recycling, providing a better recycling model, for better programs, better innovative techniques and means for recycling in our community. We were looking for applicants throughout the year. Those would come to the solid waste advisory committee for a recommendation and, then, come back to the Council for an award. We were looking for the awards towards the end of the fiscal year sometime in the fall, but that's the basic gist of what they are doing and it's in conjunction with SSC, they will be doing the promotion of the program and, then, promoting to the local business community to get nominations from different -- different businesses. Item 9: Continued Public Hearing from December 4, 2007: Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Action Plan: De Weerd: Okay. Thank you. Okay. Well, we will move onto Item No. 9, which is a continued Public Hearing from December 4th. We kept this open for any written comments to our plan for the community development block grant five year consolidated plan and action plan. Mr. Nary, did we receive any written comment? Nary: Madam Mayor, Members of the Council, we only got a comment from the Boise City - Ada County Housing Authority with some recommendations to the plan, as well as an offer for some assistance in providing training opportunities. There is a memo in your packet from Mrs. Kane who has been spearheading this program up from my office, basically outlining the specific changes that have been recommended that will be incorporated in the final plan. She has been in touch with HUD to make sure all of these things can be done in a timely manner to keep this program on track. So, if -- if all of it looks acceptable to the Council, the resolution Item 10 can be moved forward with an approval. We can finalize the plan, get that submitted to HUD, so that we can get the final phases of this completed. We are still looking to get an administrator on board. We have talked with the planning department and we are still looking at the potential of an outside person to do the administration. We may also be able to do it internally. We are still working through that to see what's the best for the city and we will bring that back in front of you as well. De Weerd: Okay. Thank you. Council, any questions? Rountree: I have none. Meridian City Council January 8, 2008 Page 12 of 81 De Weerd: Okay. I would entertain a motion to close. Zaremba: Madam Mayor, I move we close the Public Hearing on Item 9. Rountree: Second. De Weerd: Okay. There is a motion and a second to close the Public Hearing on Item 9. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 10: Resolution No. Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Action Plan: De Weerd: Item 10 is resolution number 08-594. Council, any questions regarding this resolution? Or the suggested changes. Zaremba: Madam Mayor, I'm assuming that we can pass the resolution and the items that Mr. Nary mentioned can still be incorporated. We understand the nature of those changes and approve them along with this approval. I see heads nodding. Nary: Councilmember Zaremba, you're correct. Zaremba: Yes on the record? Nary: Yes. Zaremba: In that case, Madam Mayor, I move that we approve resolution number 08- 594. Bird: Second. De Weerd: Okay. I have a motion and a second to approve the resolution of Item 10. Is there any discussion? Mr. Berg. Berg: Did you want me to read the title of -- De Weerd: Yes. That would be great. Berg: Just for the public -- Zaremba: Got ahead of myself. Berg: Resolution -- excuse me -- 08-594 -- 0 Meridian City Council January 8, 2008 Page 13 of 81 Zaremba: 594. Berg: A resolution approving submission of an application for federal financial assistance to the United States Department of Housing and Urban Development, including the five year 2007 to 2011 consolidated plan and the 2007 action plan as subsequently amended, authorizing the Mayor and Clerk to execute and attest such application and certifying the documents on behalf of the City of Meridian and providing an effective date. With that I'll take roll call. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Item 11: Swear in New City Council Member Seat # 1— David Zaremba: De Weerd: Thank you. We are at Item No. 11 where we will swear in the new Council Members, as well as the new Mayor. So, Mr. Berg. Rountree: The new old Mayor. De Weerd: The new old Mayor. I don't like old Mayor. Doesn't sound good. Berg: Please raise your right hand and repeat after me. I, David Zaremba, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Idaho, and the laws and ordinances of the City of Meridian, Idaho, and that I will, to the best of my ability, faithfully perform the duties of the office of City Council in the City of Meridian, Idaho, so help me God. (Repeated by Councilman Zaremba.) Item 12: Swear in New City Council Member Seat # 3— Charlie Rountree: De Weerd: Okay. Item 12, the swearing in of Councilman Charlie Rountree. Berg: Would you, please, raise your right hand and repeat after me. I, Charlie M. Rountree, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Idaho, and the laws and ordinances of the City of Meridian, Idaho, and that I will, to the best of my ability, faithfully perform the duties of the office of City Council in the City of Meridian, Idaho, so help me God. (Repeated by Councilman Rountree.) Item 13: Swear in New Mayor — Tammy de Weerd: • 0 Meridian City Council January 8, 2008 Page 14 of 81 Berg: Okay. Please raise your right hand and repeat after me. I, Tammy de Weerd, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Idaho, and the laws and ordinances of the City of Meridian, Idaho, and that I will, to the best of my ability, faithfully perform the duties of the office of Mayor in the City of Meridian, Idaho, so help me God. (Repeated by Mayor de Weerd.) Berg: Congratulations. De Weerd: Thank you. Okay. Council, any comments you wish to make at this time? Zaremba: Madam Mayor? De Weerd: Councilman. Zaremba: Since I'm number one I'll go first, even though that's alphabetically incorrect. I have had the opportunity to serve with this body for a year now and I want you to know how much I have appreciated that and I'm looking forward to continued service and really enjoy you people. De Weerd: Thank you. We enjoy you, too. Zaremba: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: This will be the start of my third term as a City Councilman for the City of Meridian and I have seen the City of Meridian grow from that small 5,000, 3,500 folks to what we are today. It is my city, my adopted city, my home, and all of you are my neighbors. I appreciate all of you and hope that I can serve on your behest to your satisfaction for another four years. I also want to extend my appreciation to the staff and administrators in the City of Meridian, they do an outstanding job, they have had an opportunity to have just a bit of a breather here the last few months, but they have been going full tilt and going the extra mile for the last number of years and I appreciate that. Look forward to working with them again for another term. So, I'm ready for a new year and a new term and looking forward to it and enjoy every Tuesday night, as long as it doesn't go passed midnight. De Weerd: Well, I, too, would like to make comment and certainly I want thank my family. This is the beginning of my third term, second term as Mayor, served as Council 0 0 Meridian City Council January 8, 2008 Page 15 of 81 member, and fell completely and passionately in love with this community. I have appreciated my family support. Certainly you can't do the kind of work that we do without the support of our family. So, it was special that you were able to join me in that swearing in ceremony. I have also been very honored to work with the senior management team and the city employees. Truly I do not think that there is any other city in the state of Idaho maybe nationwide that could have grown with the grace that this community has, through the pressures of growth. Truly we are a dynamic and thriving community that not too long ago was just a bedroom community and today we are full service and self -sustained community and the men sitting up here with me tonight and former Councils have a lot to be proud of. We are growing in a good way and there is still great things that we have left to do and we have the right team to do it. So, I -- it's a pleasure to serve another four years and I appreciate the confidence our community had in that re-election and look forward to four dynamic improving years. So, nice that you're with us here tonight. Item 14: Department Reports: A. Planning Department: 1. Proposed Changes to Planning Department Fees: De Weerd: Okay. Item 14 is our planning department. Canning: Madam Mayor, Members of the Council, you have given me a hard act to follow tonight with a fee discussion. I have handed out a packet for you all on the proposed fees and, then, I'm just going to briefly summarize what I have done thus far. I had not amended my fee schedule since the new fee schedule was adopted about two years ago. I did use the same methodology and that methodology relies on looking at the -- the specific application and, then, how much time we spend on that and I just wanted to -- I never showed you this last time, so I wanted to just show it to you. It has all the planning time, how much time the clerk spends on it, how much time Public Works spends on each application, and, then, the new one is I added time for the attorneys was a big new one and also for our stenographer Mr. Webb. So, those were the -- the new time allocations that I had and worked with all those agencies to come up with an estimated time for an average application and came up with the proposed fees. As stated in the letter before you, there are two -- three new fees. A new fee for development agreement, development agreement modifications, and sureties. Those range from a development agreement -- right now they are paying 459 for a miscellaneous application and they would be paying 303 for a new development agreement. The modification -- it's a little counterintuitive. It costs more because we have to go back and research the original approval to a great extent. So, those modifications are more expensive than the initial development agreement. And sureties is just a fee for tracking those and the time it really does take us to get those bonds or those sureties. There was a decrease in fees for two items and the decreases are Meridian City Council January 8, 2008 Page 16 of 81 minor. But that was for an accessory use for a day care or home occupation and director determination. And, then, there was a modest increase in fees of about seven percent, which just -- it reflects the increase in wages over the last two years and that was for six items listed there. And, then, the rest of the fees increased more than modestly, I suppose, is the only way to say it and I have listed all those out for you. I sent this - letter out to all my contact list and including the Building Contractors Association, Developer's Council. Did go and speak to the Developer's Council. They - - they will comment on the Public Hearing. Tonight is just a presentation to you, but they will comment at the Public Hearing. They are -- I told them I would pass along their comment. Their comment was that they understand the need for the fee increases. They are not in favor of them at this time. They feel like they have been hit kind of hard by the City of Meridian with the impact fee increases and the building department fee increases and now the planning department fee increases. I did tell them that I would look at what the cost difference was. If I didn't put in time for the departments that are typically funded out of the general fund, as opposed to development services, so that would be, basically, the clerk's department and the attorneys. So, I ran those numbers - - you will see another cost comparison in your packet there that has the total cost, the cost without general fund, and, then, the difference in those two. So, I said I would provide you that information and they may ask for something related to that at the Public Hearing, if you all direct me to move forward on that. The third item, along with your letter, is a colored item and says comparison fees by jurisdiction and I can put that up on the overhead as well. Can't get it all on the screen, but, basically, it shows that the City of Meridian is about in the middle. The red ones mean that we always charge more than somebody else. The blue ones are unclear, because it's comparing apples to oranges sometimes and you can't tell exactly. And the green ones are always less. And, then, the gray ones are not applicable. So, you know, we are right there in the middle. It's not -- we are not always more, we are not always less, we are pretty much right in the middle and that was comparisons with Boise, Eagle, Kuna, Ada County, Caldwell, Nampa and Middleton. So, with that I will answer any questions. What I'm looking for tonight is for go ahead to schedule the Public Hearing and bring that before you, along with a resolution. And if you would like to give me some input as to how you want me to go on that fee resolution or we can have the Public Hearing first. Bird: Madam Mayor? De Weerd: Okay. Council? Mr. Bird. Bird: First, Anna, I'd like to compliment you on the facts and figures you have turned out here. It's very very good. Very explanatory and easy to read. I appreciate that. I would like to see a Public Hearing and, then, we can go on forward with it. I think we need -- I think we need a Public Hearing, just decide whether we want to go onto a resolution or not. Sometimes at the down turn that we are having it isn't always good to raise the fees, but it also isn't always bad. We need, I think, to have the public input and, then, 0 Meridian City Council January 8, 2008 Page 17 of 81 0 we make our decisions. That's my personal opinion. But, anyway, thanks a lot. This is very nice. Canning: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I, too, thank you, Anna, for doing this. I have seen it several times and you have added this little chart, permit, decision, total cost, cost without general fund, and the difference. Could you elaborate on that just a little bit more and the thinking behind breaking out the general fund versus the planning department costs and the inclusion of those costs and the initial cost fees. Canning: Sure. And to be truthful, I don't support breaking out the fees, it's just I knew that the building contractors were looking for some middle ground and to me, rather than trying to -- to modify the time we spent on them and, then, therefore, kind invalidate the spreadsheet program, what seemed to me as a reasonable perhaps middle ground was to take those departments that are typically not part of development services. So, the development -- the departments that are typically funded by development services are Public Works and Planning and economic development and to take those other departments, mainly the clerk's office and the attorney's fees and look at -- at not including their time in those calculations. It was the only way I could think to rationally break out a lessor fee. Rountree: Okay. Thank you. And, Madam Mayor, I, too, support moving forward with the Public Hearing. De Weerd: Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Like everybody else, I would like to thank you and compliment you on the work that you always do, including this very thorough and comprehensive explanation. I have a question on one -- well, it would be an example question and I will pick one thing to make an example of. Let's -- on the same sheet that Councilman Rountree was referring to, let's take the fee that you would -- the total cost you have said for a preliminary plat. If it costs the city 2,104 dollars process that, is there a difference between somebody that would come in with a two acre parcel that has had only their house on it and they are wanting to now plat it for eight houses, as opposed to somebody that's coming in with three-quarters of square mile and going to do a plat that 0 Meridian City Council January 8, 2008 Page 18 of 81 would be considerably more complicated? How do you determine whether there is a difference there or not? Canning: Madam Mayor, Council Members, Councilmember Zaremba, the previous fee schedule was based on -- on size of the property and when I changed it two years ago, we did have that discussion and we don't currently do that, particularly on the -- on a per acre or per square foot basis. What we find is that sometimes the small in -fill projects require as much or more time than some of the large projects where they maybe are out at the edge of the city and there aren't as many neighbors or they have been able to acquire more property and, therefore, don't have as many issues to deal with. So, we do try and base it on an average application, kind of factoring the easy ones in with the hard ones. They are not related to size. The preliminary plat, though, as an example, does have a per lot fee associated with it as well. There is a base fee and, then, a per lot fee. So, if you do have just a two lot subdivision, it is cheaper than a 400 lot subdivision. But those are -- those per lot fees are the time it takes to review -- for the planning department it would be the time it takes to review the frontage, you know, and the setbacks and things like that. Zaremba: Easements, setbacks, all those kind of things. Canning: Right. And, then, the Public Works also has a time per lot that adds up over, so-- Zaremba: That explains it. Thank you. Canning: And I have to say that, you know, numbers aren't my forte, so the finance department really likes my spreadsheet, which made me really happy. So, they said I did okay. So, that was a good thing for me. De Weerd: Come a long way. Bird: You did a great job. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Anna, a question for you that we can address at the Public Hearing. As we go through the fees and try to make sure that the process remains as efficient as it can, to the extent that there is some fees from Boise and Nampa or Caldwell might some of the more common examples of a category where they are substantially less, if there is inquiry done that would explain whether or not we have investigated, you know, how they process a variance, by way of example, and do it for a third of the proposed fee and if there is anything that we can take from other communities to try and improve our s Meridian City Council January 8, 2008 Page 19 of 81 process. Maybe there is, maybe there is not, but that might come up at the Public Hearing and explain that wide discrepancy. Canning: Madam Mayor, Members of the Council, Councilmember Borton, I can call and ask on those. I know some of them, like appeals at Ada County I know are purposefully set low, because they don't want to cover the cost of processing those applications. It's just a policy decision, so -- Borton: Okay. Canning: But I will call on some of those that are -- where we are really disparate from them and I'll give them a call. Borton: Okay. Thanks. De Weerd: Okay. So, the direction from the Council is go ahead and get this on the agenda for Public Hearing. Okay. We will proceed forward with that. Thank you, Anna. Canning: Madam Mayor, would it be possible to ask the clerk what dates would be next available. Berg: She can ask, but -- De Weerd: You can ask about anything. Zaremba: It's not going to January 29th. Berg: As soon as possible. It probably won't be until February, Madam Mayor. And to notice it will probably be February 5th would be the soonest. Canning: Okay. I just wanted to be able to tell the BCA. Berg: And if you check with our office tomorrow morning we can have a precise date, because we will have to start advertising, too. Canning: Okay. Thank you. De Weerd: Council, I do have a question. Council Rountree won't be here February 5th. Zaremba: I will not be here February 5th. Rountree: February 5th. r Meridian City Council January 8, 2008 Page 20 of 81 Berg: I could not be here. Zaremba: I will be out of town the 4th through the 11th -- through the 13th. Rountree: Okay. It looks like we will have a quorum problem on February 5th. Berg: February 12th will be first that will be available for a public hearing and I guess -- Nary: The 12th is a workshop. Bird: The 12th is a workshop. De Weerd: We will have to work on that. Berg: Madam Mayor, I know our workshop is one of the -- a policy thing, but as far as our ordinance, it's still a scheduled meeting on the 12th, so we could work around that issue, too. Especially if we need to get the Public Hearings in. De Weerd: Okay. Yeah. I just wanted to make sure we didn't have a conflict and it looks like we do, so -- he will be back on the 12th. Rountree: I will be back on the 12th. De Weerd: Okay. Item for the Mayor's office. I do have several appointments that I am asking for City Council to confirm. The first one is appointment of Joe Marshall to the Planning and Zoning Commission. You should have his resume in front of you and I would -- this -- this position is to fill Mr. Siddoway's seat on the Planning and Zoning Commission and the expiration date is January of 2009. 1 would ask for your confirmation. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Seeing his credentials and experience, I don't know if -- is Joe here? De Weerd: You know, I did tell him -- he participated -- he didn't participate. He sat in the audience of the Planning and Zoning Commission last week. He did meet with Chairman Moe and Director Canning and I last week as well and so I guess I failed to tell him about -- I did tell him we would be bringing his name forward and didn't remember to invite him. Borton: He could be scrawling on the streets in the snow. But I have heard great things. I have seen -- his credentials are very impressive and it sounds like he's going Meridian City Council January 8, 2008 Page 21 of 81 to be a great addition to P&Z and with that I would move for the appointment -- to approve the appointment of Joseph Marshall to the Planning and Zoning Commission. Rountree: Second. De Weerd: Okay. I have a motion and a second -- and for the record that seat is through January 2009. If there is no discussion, Mr. Berg. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. B. Mayor: 1. Appointment of Joseph W. Marshall to Planning and Zoning Commission: De Weerd: Thank you. Okay. Item number two is appointment of Tom Barry for the Public Works director. I believe two of our Council members participated in the second round of interviews for this position. Mr. Barry is wrapping up his employment with the City of Redmond, Washington, and will begin January 21st. His credentials, his resume, is also in front of you and I would ask if you have any questions. Zaremba: Madam Mayor, a very important question. I think I noticed on his resume that his bachelor of science is from ECU. Are those the people that beat BSU in the Hawaii Bowl? De Weerd: No comment. If it matters, I don't know. Zaremba: Just wanted to know. De Weerd: Okay. Council, if you have no questions, I would ask for your confirmation of this appointment. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we confirm your appointment of Thomas Barry to director of Public Works Department. Borton: Second. De Weerd: Okay. I have a motion and a second. Mr. Berg, will you, please, call roll. • Meridian City Council January 8, 2008 Page 22 of 81 Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. 3. Appointment of Stephen E. Siddoway for Parks Director: De Weerd: Okay. Item number three is also an appointment of Steve Siddoway as our new parks director. I think you are all very aware of Mr. Siddoway and his passion and heart for our community and I bring his name to you for our new parks director and would entertain any motion or -- yeah, I would entertain a motion, but any questions first? Borton: Madam Mayor? De Weerd: Hearing none, yes, Mr. Borton. Borton: Seeing no questions, no discussion, no interrogation of Mr. Siddoway for the appointment, it's with great pleasure and enthusiasm that I move to confirm the appointment of Steve Siddoway as our next parks and rec director. Rountree: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Berg. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Council. Mr. Siddoway, do you have any comments? Siddoway: Thank you. There has been many speeches tonight. I did not actually plan to make one, so I'm going to be brief, but parks and recreation is a passion that I have shared as -- you know, as I have served with the planning department and dealt with the pathways and over the last four or five months being able to be a part of the department as a part-time and interim director, I have found that there is a staff there that cares very deeply about parks and recreation. I also know -- and part of what I -- attracts me to this position is knowing that the Mayor and the Council members before me right now also have a heart for -- for parks and for the youth of this community and making this community a great place for our families and our citizens and, to me, parks and recreation really is about community building. It's about -- it's about building community and events that bring people together and I look forward to serving with you. Thank you. 0 Meridian City Council January 8, 2008 Page 23 of 81 • De Weerd: Thank you. Council, I would also like to give my heart felt thanks to Mr. Grady over there. He has been our interim Public Works director and really turned things around. You know, our communication, in particular with fees and kind of tackling a looming concern that is -- that the city has in future infrastructure, Len really stepped forward and took a leadership roll in that and he's done some very amazing things in a short amount of time and those efforts are greatly appreciated, Len. I look forward to continuing to serve with you and work beside you on some of the challenges that are in front of the city regulatory and environmentally. So, thank you for your service as our interim director. And sense I did fail to remember something during my remarks after being swom in, I would like to thank Peggy and Lary Gardner. You know, Peggy has been with me I think since day one of my elected activities and have appreciated her friendship, her advocacy, her dedication and that goes for Larry, too, because I know he kind of sits there and grumbles in the background and cheers and supports and all of that. The two of you have been very important in my life and I didn't want to move on without recognizing that. So, thank for being here today. Item 15: Public Hearing October 18, 2007: RZ 07-014 Request for a Rezone of 30.08 acres from R-8 to C -N (13.59 acres) and TN -C (16.49 acres) zones for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: Item 16: Public Hearing: PP 07-015 Request for Preliminary Plat for 518 lots consisting of 443 single-family residential building lots; 1 residential building lot consisting of 32 apartment units; 8 residential building lots consisting of 61 future condo units; 4 mixed use lots consisting of commercial retail on the 1 st floor with 12 residential lofts on the 2nd floor; 9 commercial building lots, 1 school building lot, 1 civic/social hall lot, 46 common lots and 5 other lots on 177.43 acres in CA TN -C, TN -R and R- 8 zones for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: Item 17: Public Hearing: CUP 07-017 Request for a Conditional Use Permit approval to convert the existing Caven home into a civic/social hall in an R-8 zone for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: Item 18: Public Hearing: MI 07-011 Request for a Miscellaneous application to Modify the Development Agreement to address the new neighborhood center plan and conversion of the existing Caven home into a civic / social hall for Cavanaugh by Kastera Development, LLC — Southeast Comer of South Meridian Road and East Victory Road: • Meridian City Council January 8, 2008 Page 24 of 81 i De Weerd: Okay. Enough said. Item 15 is a Public Hearing on RZ 07-014. Item 16, Public Hearing on PP 07-015. And Item 17, Public Hearing on CUP 07-017. And Item 18, Public Hearing MI 07-011. 1 will open these four public hearings with staff comments. Canning: Madam Mayor, Members of the Council, this is the Cavanaugh project. It's located on the southeast comer of Meridian Road and Victory Road. The applications before you tonight are a rezone, preliminary plat, conditional use and DA modification. The rezone is for 30.08 acres from an R-8 zoning in the city to C -N and TN -C zoning districts. The portion proposed to be zoned C -N consists of 13.59 acres and the portion proposed to be zoned TN -C consists of 16.49 acres. That's the existing zoning as shown. There is the proposed rezone. The preliminary plat approval is for 517 lots and that consists of 443 single family residential building lots, one multi -family residential building lot, one multi -family residential building lot that would conceptually support 32 apartment future units, eight residential building lots, consisting of 61 future conceptual condo units and, then, four mixed use lots for commercial retail on the first floor and, then, residential lots on the second floor. And nine commercial building lots, one school building lot, one civic social hall lot, 47 common lots, and three other parking lots, basically, on 177.43 acres. So, it's quite a mix of uses as you can tell. The Conditional Use Permit is approval to convert the existing Caven home into a civic social hall. They are requesting this, because it will be used by more than just the surrounding neighborhood and given the beauty of that home and the facility, it seems appropriate to use it as -- as more than just a neighborhood center. The DA modification is to address the new neighborhood center plan and conversion of the existing Caven home to civic or social hall. You may remember that this was previously approved as Tanana Valley, so it is annexed and it does have an entitlement currently on it. This is a revision to that previous entitlement. The gross residential density of the Cavanaugh project is 3.08 units per acre, with a net density of around 4.76 dwelling units per acre and that's the same as -- the same density as the Tanana Valley project originally approved. The lot sizes have decreased from Tanana Valley, but there are more pathways than originally proposed and also there is more open space and the commercial portion is opened up to the residential development more. The previous plat depicted two access points to Victory Road and one access point to Meridian Road. The new plat depicts three access points to Victory Road and one to Meridian Road. And the one at Meridian Road is at the half mile. It's Rumple Lane, which is right at the half mile mark. So, it meets our -- the qualifications for an access without the need for a variance. Did want to point out that the multi -family units proposed within this development do not require future CUP approval, because they are on the TN -C zone. So, the Council should review the conceptual elevations when I get to that portion and if you require additional conditions of approval, please, let us know and we will add those. Okay. I will go through those elevations now. These are -- I will explain these images as we go through. This is images from the Caven home, which they are requesting to be the civic or social hall. And they are using the architectural inspirations for Cavanaugh in the street names as well. It's a very kind of Frank Lloyd Wright-esque building and some of Meridian City Council January 8, 2008 Page 25 of 81 the street names have carried over. These are the commercial properties. You may recognize some of these photos. They are local. They are from Bound Crossing over on southeast Boise, a successful neighborhood development. And some of them are from another project that the applicant is familiar with. And, then, these are some of the residential images. Okay. Here is the multi -family. This is where we were trying to go. So, these are the apartment units. The concept for those. And I'm sure the applicant is going to go through these in more detail, but I'll introduce them. This is the site plan for the civic social hall. They are using the facility currently as a sales office, with a temporary use approval for that. And some of these improvements have been made as far as a parking lot. The Commission recommended approval at their November 15th, 2007, Public Hearing and they did forward recommendations for approval on all four requests. The rezone, the CUP, the preliminary plat, and the DA modification. Wayne Forrey of Kastera Development, Ben Haught also of Kastera spoke in favor. No one spoke in opposition and no one commented or provided written testimony. Key issues of discussion were the proposed access points to and from Victory Road, the allowance of alternative compliance for the berm requirement along Meridian Road adjacent to the residential portion of the development. Requirement of a sidewalk to be constructed by the applicant along Victory Road across the grange hall property, which is that outparcel shown by the school there. The rolled curbs versus vertical curbs within the development. The key Commission changes to staffs initial recommendation were to modify condition to allow the applicant to work with staff to provide alternative compliance for the berm slash wall requirement along State Highway 69 adjacent to residential portion of the development. And to modify the condition to not require sidewalk across the grange hall property, but to recommend that the applicant work with the grange and the developer to the east to possibly install a sidewalk across the grange property. To modify a condition to recommend that ACHD review the possibility of using the vertical curb in lieu of rolled curb. And, then, pertaining to condition number 7.1.19, require the owner of Lot 24, Block 15, to construct a public street in alignment with Mesa Way on the north side of Victory Road. The outstanding issue before City Council -- there is an inconsistency in the staff report between the analysis section and the conditions of approval. In the analysis section staff is not supportive of this driveway. It's a private right -in access point to Victory Road between Standing Timber Way and South Enter Way. However, staff did not include a condition of approval to reflect that in Exhibit B. And, then, ACHD reviewed the access point and included a condition that reads: Construct one right -in only driveway located approximately 1,250 feet east of Meridian Road. I contacted ACHD staff, just because I was a little confused about where ACHD was standing on access points relative to the south Meridian plan versus some of the development applications that were coming in. We were getting a little bit of an inconsistency in the implementation of the south Meridian plan. My staff has been working with ACHD staff and I think we are moving toward a consistent implementation of that. But for the time being we had an inconsistency with regard to this property. ACHD has said that they will support whatever the city wants with regard to the third access point. Three access points in that short distance does seem a bit much to staff, given some of the other direction that we see ACHD going on some of the • Meridian City Council January 8, 2008 Page 26 of 81 C7 arterial roadways and restricting some of those access points. So, that remains as an outstanding issue for City Council. But that, to our knowledge, is, really, the only one with regard to this property at this time. There has been no additional written testimony since the staff report, although we have quite a few items. We have an architectural vision and guidelines book that's been provided tonight. So, a lot of those pickup components that were in the previous presentations and the previous staff report, they are just compiled in a guidebook for guidelines for you tonight. With that I'll answer any questions you may have. De Weerd: Thank you, Anna. Council, any questions for staff at this time? Bird: Not at this time. Rountree: Not right now. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Just one. I'm looking at the first access along Victory Road. We have had a project across the street presented to us, has there been any comparison of how their entry aligns with -- Canning: I believe they line up. And I'm getting a nod from -- Zaremba: Aligns center line to center line. Canning: Yes. Zaremba: Thank you. De Weerd: Okay. I would ask the applicant's representative to, please, come forward. Canning: Madam Mayor, it's going to take me awhile to get their presentation up and running. Just a moment. De Weerd: Okay. Well, I'll just remind him I'm glad to hear that your civic center would be for public use, too. Since our new parks director is here tonight, I'm sure he will talk about partnership. Forrey: I'll slip in my business card right now. De Weerd: Thank you for the information packet you gave us. Meridian City Council January 8, 2008 Page 27 of 81 Forrey: Yes. For the record, my name is Wayne Forrey with Kastera Development. Our Boise office address is 15711 Highway 55 in Boise. Our Meridian office address is 465 East Victory Road in Meridian. De Weerd: And since, Wayne, we know you, you are on a timed basis, so -- Forrey: Okay. Is the Powerpoint ready? De Weerd: You know, sometimes when we know them it's kind of a disadvantage. Forrey: Well, I knew that you knew me, so I'm going to follow comments here and keep it within ten minutes. De Weerd: You would be our hero. Forrey: Well, good evening, Mayor and Council members. We are often asked who is Kastera Development. We are locally owned and we are part of the DBSI group of companies, which is headquartered here in Meridian, and we currently develop 14 projects throughout the Treasure Valley and because of our affiliation with DBSI, we have national marketing exposure, which brings us buyers and also tenants from throughout the nation to come into our developments. And over one-third of our employees live in Meridian. Immediately after we purchased this property we felt it was important to talk to your staff and departments about this project and we also hired an economist to give us input and, then, after considering all of that input, we decided to implement an enhanced redevelopment approach to this property. And because we are surrounded by existing development, we approached as master planning from the perspective of in -fill and we decided to take a totally new redevelopment approach. First of all, we decided to proceed with an economic analysis and make contacts with tenants, nationwide business contacts that we have that want to come to Meridian, and, then, we developed a new master plan. Regarding point three, the prior owner of this property was planning to demolish the Jerry Caven home up on the hill site there and we met with your staff and started thinking about how do we restore and readapt and reuse this property and credit to your staff, after that meeting we felt there was a mechanism here, through a Conditional Use Permit, for adaptive reuse of that amazing home. And regarding point number five, Kastera has donated easements to the City of Meridian to move your sewer project forward and that allows us to start construction just a few months from now in spring of '08. So, in a nutshell, here is our enhanced preliminary plat for Cavanaugh and one of the features that we are really proud of is this true village center in this location right here. We kept the housing density the same at 548 units, but we increased open space and we added this true workable village center. We have achieved a mix of housing, including lofts and workforce housing, apartments, attached condominiums, mixed neighborhood retail and employment. It's a walkable project. It includes four parks, an outstanding social hall, two swimming pools, and all with over 15 percent open space. And we are asking you tonight to approve our U Meridian City Council January 8, 2008 Page 28 of 81 enhanced preliminary plat. Working with your staff we were able to find a way to preserve this beautiful home. And this is not enhanced, that's actual an photograph, if you have been up to the Caven home. We invited staff up to the home and we are going to have a public open house very soon. And we want to tum this into an outstanding community center. And here, of course, is the site plan showing the parking improvements we will make to give it good access. We have also applied for a zone change to allow a viable and workable neighborhood center to intertwine that into the rest of the community. We oriented the design to be pedestrian friendly with water features, public plazas, two public transit stops and integrated housing with services, offices, and employment. And the inspiration for this design comes from a project in another market that we are familiar with by the name of Redstone. It's a very successful project. Now, the name of our neighborhood village is the Boardwalk at Cavanaugh and you notice the angular orientation of our main street or Boardwalk right through here. That design just pulls your eye into the center and it makes you want to get out of your car and walk about and explore the shops, the eateries, the services, and the markets in that village center. So, here is a rendering from the intersection of Meridian and Victory Road, if you're at that intersection looking into the village center. And here is a photo looking right down the Boardwalk main street to the left of the clock tower and if you could go back and we even are including a sky bridge to connect the upper stories, because your ordinance in the traditional neighborhood commercial requires two story and above construction. And, then, here is the photo to the right of the clock tower looking into the commercial, the loft condominiums, and, then, the attached condominiums over here. We talked a little bit -- Anna did about our design booklet that you have. Here is a picture of the cover. It has 21 design elements described in that book and those elements are right here summarized on this board with the material and it lists 21 major design components that will be embodied into this development. So, let's look at some specific applications of these design principles and here is a -- we are going to look at the back of loft buildings and most people won't show you the back of a building, but we are committed for four sided architecture. So, here you see an application of these 21 design elements. If you look here you will see the number 14. This means that the architect had to have some massive structural components. Number three right in here says a variety of texture in massive planes. And, then, number 20 right here calls out smooth stucco finish. And so this gives .builders and architects that come into Cavanaugh 21 design principles that they have to choose from, which gives us an overall theme and to insure quality. Now, let's look at the front of the apartments, which are right here. And you can see, again, the common theme and if you look at number 15, it calls out stone. And so here you have all of these 21 elements coming together to show how we get a uniformity. Now, let's look at the condo units and a front view. These are the condominium units here. Again, you see how these 21 design elements blend and make a beautiful but unified 'architecture. We are asking you tonight to approve our zone change application, because it will give the city and Kastera an opportunity to demonstrate a true and viable village neighborhood center in accordance with your Comprehensive Plan. Plus, we achieve mixed housing. We achieve work force units. We achieve transit stops. A local neighborhood market, Meridian City Council January 8, 2008 Page 29 of 81 service, increased employment, and tax revenue for the city. Okay. What we are showing you tonight is the type of building materials that Craig Kulchak has here and this is also in the design booklet -- that we are committing to. These are the materials and principles we are committing to. We are also committing to design excellence and stylish architecture, like you see in the renderings here tonight. But I think most importantly, we accept each one of the approval conditions that's identified in the staff report and we request that those conditions remain as written. We are very pleased with the staff report and we accept each of those conditions. Now, your staff report does allow a right -in only driveway at this location. But the staff has asked the City Council to consider eliminating this driveway. But we absolutely must have this critical entrance point into this neighborhood center. All of the people who specialize in traffic flow have told us that we need this right -in lane. We meet all of the design codes for this project. ACHD Commissioners, an independent traffic engineer, our economist, and probably most importantly our tenants have told us we absolutely have to have this right -in to make this work. And when we met with ACHD, we actually were hoping to get a right -in, right -out, like a full approach, and we did some traffic studies and they said if you make that right -in only, it will reduce congestion. And so we agreed to do that. So, we can live with a right -in only, because we do want to reduce congestion on Victory Road. And if you have any questions on this I'd be happy to answer it during our question and answer period. Okay. Now to wrap up. But also to express appreciation. One more thing we would ask of the Council tonight is to thank your staff for enabling change to take and look at property in terms of redevelopment and we hear a lot about the word change, especially in New Hampshire -- probably right about now, probably. But it's a reality here in Meridian and the other thing, we want to thank the City Council for elevating the image of Meridian. If you will look at the next slide, we were on an airplane on United Airlines, opened up the magazine, and here is a two page advertisement sponsored I think in part by the City of Meridian, your Meridian Chamber of Commerce, talking about built for business and designed for living and we hope a year or two from now that you will come to us and want to use Cavanaugh as one of the partners in any of your marketing efforts nationwide, because we are going to make a neighborhood we can all be proud of. And, lastly, thank you. We won't let you down. We would be happy to answer any questions. De Weerd: Thank you, Wayne. Forrey: And the green light is still on. Berg: You did it in ten minutes. De Weerd: I'm shocked. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. • 9 Meridian City Council January 8, 2008 Page 30 of 81 Bird: Let's go back to that right -in, right -out. I don't -- what are we going to put there in the center to keep somebody from trying and coming west trying to cross across there, Wayne? Forrey: There is a -- Bird: Are we going to have a barrier or something out in the center of the road or -- Forrey: It will be -- Bird: We could cause some real trouble by -- Forrey: Yes. It will be designed -- excuse me, Madam Mayor, Councilman Bird. It will be designed such that you just physically can't make a right tum here -- Bird: Okay. Forrey: -- or a left tum. It's narrow and it's one way in only. It will be signed and designed that way. Zaremba: Madam Mayor? De Weerd: You can't legislate stupidity, so someone will try it. Bird: Somebody will try it, but -- De Weerd: Mr. Zaremba. Zaremba: On that same subject in the same place, one of the reasons that we resist accesses is as a person slows down to make the tum -- Forrey: Yes. Zaremba: -- or in this case there are no -- going to be no out coming right or left turns, but even the right -in would be somebody slowing down in the traffic lane and I can understand the need to have that there and I'm glad that you're not proposing either a full access or even a right -in, right -out. But I wonder whether it would be possible within your scheme to do something similar to what you have done over here, which is to give a little bit of a deceleration lane -- Forrey: Yes. 0 Meridian City Council January 8, 2008 Page 31 of 81 0 Zaremba: -- and maybe, then, even continue the barrier from the other side a little bit -- I'm not trying to reengineer the entryway, but I'm just saying could we -- is something like that possible or do you -- does that question even make sense? Forrey: No. Madam Mayor and Councilman Zaremba, absolutely, and I was so nervous about the ten minutes that I didn't go into detail. Zaremba: Okay. Forrey: But there is a deceleration lane right here in our negotiations with ACHD and that's one of the conditions they placed upon us from the design standpoint. So, we are totally -- Zaremba: But it's not reflected in this drawing, but -- Forrey: That is correct. Yes. That's correct. So, we will have a deceleration capability here to reduce that congestion. Zaremba: Okay. De Weerd: Thank you. Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Anna, can you put up the entire site design? Or at least one that shows the school site. There was an earlier question that jumped out before with regards to this little pocket right there and it might seem insignificant to the whole part, but it appeared to be a school site and now you have got a little comer jut behind a home that's hidden from everybody on a school site and there was discussion at one point about whether or not that lot would, then, just go straight up and -- Forrey: Madam Mayor, Councilman Borton, the -- one of the items we are looking at with the Public Works Department and the school is to put a well site right in this area. So, the school itself is back in this portion and we are probably going to have a -- a well lot or well site back there. And it's just a -- it was just the shape of the property right here and we -- I guess we could make that lot larger, but we intend to use that for a public utility function right back there. A pump house. Borton: Madam Mayor? That would prevent public access back into that little nook? Forrey: Yes. • Meridian City Council January 8, 2008 Page 32 of 81 Borton: Okay. Forrey: Yes. That would all be fenced off and secured. Borton: Okay. • De Weerd: Doesn't that concern Public Works? I mean tucking that back there still will have that same pocket, the visibility to that area and I can't say that our well -- our well facilities are not immune from vandalism. So, I guess just the lack of being able to see into that area would just be a design concern on creating an unsafe situation. Forrey: Madam Mayor, we wouldn't object to an additional condition that we say coordinate the design of the well lot with Kastera and the school district and the police department, to make sure there is nothing in the design that would induce vandalism or crime or any safety concerns and we could maybe just rework that area at a staff level. A department head level. De Weerd: Len. Grady: Madam Mayor, Members of the Council, we would be willing to work with them to come up with some scenario. I don't think we have gotten so far as to, you know, final design or anything, but the general location works. You know, do we take access off Victory? Do we come in the other way. I think those details we haven't worked out, but you raise a good point and we will just make sure that it is secure. De Weerd: Okay. Thank you. Any comments, Captain Lavey? Lavey: Madam Mayor, Council, I know our staff has worked with this developer quite a bit on the overall project and that would just be one more area that we would take a look at to insure crime prevention through the design of the project. De Weerd: I'm song, Chief Lavey, you do look really nice tonight. You clean up very nicely. Lavey: Thank you. De Weerd: Any other questions? Rountree: Madam Mayor? De Weerd: Yes. Rountree: Anna, there is another one of these renderings for the entire area that has a label on it that I want clarified. If you could find it for me. • Meridian City Council January 8, 2008 Page 33 of 81 Canning: Sir, was it on my presentation or the applicant's? Rountree: Well, it might have been on your presentation. It had an explanation there: To be determined by the market. Bird: Oh, yeah. That was the -- Canning: Their phasing plan. Bird: That was amazing. While she's getting that, Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: Wayne, on Rumple Drive, is that part of your property or is that going to -- is that going to be a -- stay a private road or -- Forrey: Madam Mayor, Councilman Bird, a portion of Rumple Lane is our property and we are converting that to a public road. So, Rumple Lane will go away and the name of the street on the other side of the highway -- I can't think of it -- it will have that new street name that lines up with -- Bird: That lines right across the -- Forrey: Yes. Bird: That goes into that subdivision, there. Forrey: Harris Street. Bird: Yeah. Forrey: Thank you. Rountree: My question for Wayne or Anna, either one, is that the comment up in the comer -- phase whatever to be determined by market demand. Does that mean the phase number is or given your architecture and what you're trying to accomplish, at some point in time when Walgreens wants to locate in there, I'm assuming that from what you presented that's not what I envision to be there. So, what does that mean? Forrey: Madam Mayor, Councilman Rountree, the -- in the application materials the city puts forward, they ask for a phasing plan. You can see all of our phases here, four, five, six, seven, eight -- and we have this nineth area that could be phase two or seven or eight or nine. We have had some interest by so many people that want to move Meridian City Council January 8, 2008 Page 34 of 81 forward, it could be phase two. Our phase one is already final platted, which you approved this passed summer and we will probably start construction in several months. This could be phase two or as the market matures here a little farther, we could identify exactly what phase, but today it's a little bit unknown whether it would be two or number nine. Rountree: So, in response to my question, the label there is an indicator as to what phase it might be, not what will be there. Forrey: That's correct. Rountree: Okay. Thank you. De Weerd: Okay. Council, any further questions? Mr. Zaremba? Zaremba: Madam Mayor, yes, I do have another. While Mr. Forrey is here -- it's actually for Director Canning. And the question would be -- we have had discussion in other places about our requirements for developments along entryway corridors, which part of this that fronts Meridian Road is -- and one of the requirements is to bring buildings forward. So, I'm -- while I like the design and it's a very high quality, how are we having a parking lot on the comer? Canning: Madam Mayor, Members of the Council, the requirement is that you can have no more than 70 percent of a parking lot -- parking -- I think it's 70 percent in front of the building. We may have been looking at it as the -- the development as a whole, because there are buildings out in the front that -- on some of them we may balance it out for the project as a whole. I can quickly look at a staff report and find that analysis, if you can just give me a minute. Zaremba: I scanned through it and didn't see that. Canning: You didn't see anything? Zaremba: Could be I missed it, but -- Canning: There is probably a general condition that's -- the issue would be if it's from Eagle Road -- or from Meridian Road -- I always make that mistake. If it's from Meridian Road, then, the parking is not in front of Meridian Road, it's on the side of the building, if you look at it that way. Zaremba: Okay. Canning: Victory is not an entryway corridor. 0 0 Meridian City Council January 8, 2008 Page 35 of 81 Zaremba: Yeah. I know that. All right. Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Wayne, you talked about the Cavanaugh house would become a community center. Forrey: Yes. Rountree: How is that going to work in terms of ownership, a long-term maintenance use, scheduling -- it seems to me, at least my assumption is right now -- I have heard no other explanation -- is that that would be a community property of this subdivision. That seems like a pretty significant pill for those folks to assume. Forrey: Madam Mayor, Councilman Rountree, when we met with your staff months and months ago about how do we use this great architectural gem, Anna was the one that pulled out the zoning ordinance and said, you know, I think a civic social hall can work. The criteria in that part of our code allows it to be for neighborhood use, it allows it to be for community use and even regional use if it's managed in a way that is integrated into the subdivision. And so our approach has been to have a contract -- Kastera Development would own and manage and maintain that facility and the homeowners association would have, by contract, certain days of use and privileges, but to not burden all of the homeowners with the O&M cost, there will be some outside functions, like a wedding or the Mayor's prayer breakfast or a community function that would pay a fee to use that facility and that would offset the ongoing operation and maintenance. Rountree: Okay. Thank you. De Weerd: Okay. Any further questions? Zaremba: Madam Mayor, one more. During the discussion about — I think it's called on off-site sidewalk, during the presentation it was discussed having it across the grange, which would be there. Forrey: Yes. Zaremba: But the director highlighted this area while she was talking. Is there going to be a sidewalk access to the school across that parcel? Forrey: Yes. Madam Mayor, Councilman Zaremba, we are constructing full sidewalk here and our feeling is that we need to talk to the Grange and this developer here and get a three-way partnership with this developer, the grange, and Kastera, to put • Meridian City Council January 8, 2008 Page 36 of 81 0 sidewalk across there. And that's the way it is prepared in the staff conditions. But to answer your question, this will be completed at Kastera expense across that property. Zaremba: Thank you. Canning: Madam Mayor, Members of the Council, song for that error. Mr. Silva -- Fire Marshal Silva wanted to comment on the Caven home. Silva: Mayor, Members of the Council, just as a point of clarification -- and we called this out in the staff report -- that any -- any requirements for the fire code in terms of exiting or extinguishing systems that may apply, you know, given the actual physical layout of the Caven home as it is converted to change in use to a new building, if you will, and so those provisions would apply. So, that may be, you know, a consideration. We just want the developer to have a firm understanding of the requirements of the fire code, the building code, going forward as that may -- as it may affect that home. That would be number one. And number two is as we have moved and looked at phase one, phase two, phase three, anytime we have more than 50 homes served from any one point of access, temporary access roads may be required. When we reviewed this it had multiple access points, good access to the entire project, but phasing may affect that, so I just wanted to make that point clear to Council -- Mayor and Council. De Weerd: Thank you, Joe. Okay. Thank you. Forrey: Thank you, Mayor and Council. De Weerd: This is a Public Hearing. Is there anyone who would like to provide testimony on this application? If you will, please, state your name and address for the record. Haught: My name is Ben Haught. I live at 4040 West Perkins Street, Meridian. De Weerd: Thank you. Haught: I, actually, live just a couple miles down on Victory from the site. I am -- I feel privileged to be part of Kastera and to redesign this site from the regional plan to something that I'm very proud of and excited for in my neighborhood. I'd like to emphasize the need for that right -in, so we can get good tenants, tenants to be excited about that can really make this a neat neighborhood friendly design, some place where me and my wife and my children can come and relax and enjoy the setting. And I'm also very proud of our efforts to preserve the Caven home and -- and to really boast some of the great architectural features of that home and carry that throughout the community. De Weerd: Thank you. s • Meridian City Council January 8, 2008 Page 37 of 81 Haught: Thank you. De Weerd: Yes, sir. Kulchak: My name is Craig Kulchak. I live at 315 Clear Creek Drive in Meridian. I have the privilege almost on a daily basis to have the Caven house as my office. The views up there are spectacular. It's a great project, it's something that Meridian doesn't have right now. It's a great mixed use, open spaces, and I concur with Ben, we do need that right -in access point to make it a viable piece. We need that capture rate to make those residential -- those commercial areas to be viable. I want to also thank staff, Anna, Sonya, they have been really great to work with. They have listened to every complaint that I have had and have been more than cooperative and -- yeah, yeah, yeah, yeah. I'm bugging them on a daily basis most of the time, so I really appreciate the efforts they have put forward. De Weerd: Thank you. Okay. Any further testimony? Yes. Mussell: Hello, Madam Mayor. My name is Tim Mussell. I live at 3800 South Meridian Road. I'm in approval of the project and these guys have been good to work with so far. I'm just trying to make sure one thing is clarified in the future. Nary: Mr. Mussell, could you pull the mike a little closer to you. Mussell: Anyway, when I originally purchased my property, which is right there, that little acreage, I had worked with Jerry Caven and other -- others that were involved, Jim Chambers, it was his states realty manager. In the process, they said that they would work with me on a view corridor, just to make sure I had some ability to not be blocked out and they would work with the next owners and when Mr. Goldsmith and his group bought it, I had a chance to meet with them and they -- on the original plat had an open space in front of me. Since, then, that's evolved and there is lots there. I think Craig and I have worked together and I have visited with these guys about -- I'm okay with that lot, except for lot number 37. They have a 35 foot height in their -- in their CC&Rs or whatever and we are agreeing to that, but to try to reduce that, I wanted to keep it about 20 foot and a single story for one reason, I won't be able to see Bogus anymore and other than that I want to make sure it's part of the record. But if they would respect me on that, I would appreciate it. Thank you. De Weerd: You always have the option to purchase. Any further testimony? Okay. Wayne, would you like to conclude? Forrey: Thank you, Madam Mayor and Council. Just to assure our neighbor Tim Mussell, he mentioned Lot 37 1 wrote down and wanted to limit the construction to single height and we would be fine with that. I can understand. That is a beautiful hill and 11 Meridian City Council January 8, 2008 Page 38 of 81 0 there is beautiful views. So, someone will build a nice single level home right there and we would be willing to do that to help him. De Weerd: And we can put that in our GAS notation, so if anyone comes in for a building permit on that, we have it adequately footnoted, flagged, and everything; right? That was yes, right, Len? And you will note that on the plat. I know you hate to limit -- or to have notes on the plat, but when we do this, especially for one lot, we want to make sure that that is easy to track. Grady: Madam Mayor, Members of the Council, if they want to put that on the plat we will certainly try to push that through. The county engineer may kick it out, but we are fine with that. De Weerd: Okay. Thank you for that concession. Forrey: That concludes our remarks. Thank you. De Weerd: Thank you. Council, do you need any further information? Bird: I don't, Madam Mayor. Rountree: No. De Weerd: Okay. Well, then, I would entertain a motion. Bird: Madam Mayor? De Weerd: Yes. Bird: I'd move that we close the public hearings on RZ 07-014, PP 07-015, CUP 07- 017, and MI 07-011. Rountree: Second. De Weerd: Okay. I have a motion and a second to close the public hearings on Items 15 through 18. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. De Weerd: Discussion? If there is no discussion, I'd entertain a motion. Canning: Madam Mayor? De Weerd: Yes, Anna. 0 0 Meridian City Council January 8, 2008 Page 39 of 81 Canning: Can I ask -- just because it's been awhile since my presentation, but there is that one inconsistency in the staff report and if Council could just -- regarding the right - in, right -out only, if Council could just clarify it one way or the other, I'd appreciate it. De Weerd: You mean a motion with staff comments will not be enough? Bird: Madam Mayor? Anna, you want -- that would be on the PP, wouldn't it? The preliminary plat? Canning: Yes. Bird: It wouldn't be on the rezone. Canning: Yes. Bird: Okay. Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve RZ 07-014, request for rezone of 30.08 acres for Cavanaugh by Kastera Development and to include all staff, applicant, and public testimony. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 15. Is there any discussion? Seeing none, Mr. Berg. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Okay. Item 16. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve PP 07-015, the preliminary plat for 518 lots for Cavanaugh by Kastera Development and to include on the second entry from the east off of Meridian Road on Victory to be right -in only and to have a slow down lane, tum -in lane -- deceleration lane and, then, to also include all staff, applicant, and public testimony. And Lot 37 will be noted on the plat as only being able to be a single story. 0 Meridian City Council January 8, 2008 Page 40 of 81 Nary: Madam Mayor? De Weerd: Why don't I get a second first. Borton: Second. Zaremba: Second. De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, you probably want to limit the height, not the story. Remember, we have run into problems with that. Bird: I agree with -- Nary: So, you want a height limitation. Bird: What's a single story run, 22 feet? Twenty-two feet. Zaremba: Second agrees. De Weerd: Is 22 feet sufficient? Okay. It is for Tim. He's the man. Okay. And that was per motion maker and second? Bird: Yeah. Yeah. De Weerd: Okay. Anything further? Okay. Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Yes. Item 17. Mr. Bird. Bird: I move that we approve CUP 07-017, Conditional Use Permit to convert the existing Caven home into a civic social center and to include all staff, especially applicant, and public testimony. Zaremba: Second. De Weerd: Okay. A motion and a second to approve Item 17. 0 0 Meridian City Council January 8, 2008 Page 41 of 81 Bird: And the reason I have said applicant was because Wayne's way it's going to be ran needs to be in that. De Weerd: Okay. If there is no further discussion, Mr. Berg. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Okay. And the last -- Item 18. Bird: Madam Mayor'? De Weerd: Mr. Bird. Bird: I move we approve MI 07-011 for Cavanaugh by Kastera Development, to include all staff, applicant, and public testimony. Zaremba: Second. De Weerd: Okay. I have a motion and a second to approve Item 18. If there is no discussion, Mr. Berg, will you -- Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: Just a comment if may. I appreciate what the applicant has done to save the house and make it a part of the community. I vaguely remember this project from the original developer and it was okay, then, but this is a vast improvement, even over that. If the quality of the finished product is anywhere near the quality of the presentation, I think it will be an excellent addition to Meridian and very welcome. De Weerd: You know -- and I might say, Wayne, I took exception a couple years ago to you saying Meridian had only cookie cutter subdivisions and planned communities were the only way to go. I'm glad to see you have turned around. Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Item 19: Public Hearing: AZ 07-012 Request for Annexation and Zoning of 258.39 acres from RUT to C -G zone for Meridian Town Center by 0 0 Meridian City Council January 8, 2008 Page 42 of 81 CenterCal Properties, LLC — Northwest Corner and Northeast Comer of North Eagle Road and East Fairview Avenue: Item 20: Public Hearing: VAR 07-017 Request for a Variance to UDC 11-31-1-4 that prohibits new approaches from directly accessing a state highway to allow 3 right -in / right -out access points on both sides of State Highway (SH) 55/Eagle Road and 1 full access point to State Highway 55/Eagle Road located on the east side of SH 55/Eagle Road for Meridian Town Center by CenterCal Properties, LLC — Northwest Comer and Northeast Comer of North Eagle Road and East Fairview Avenue: De Weerd: Thank you. Okay. Items 19 and 20 are public hearings AZ 07-012 and VAR 07-017. We will take a moment to transition. Canning: Madam Mayor, I would like to comment that Mr. Kulchak was in the office so frequently I threatened to give him a paycheck, so -- De Weerd: Start charging him rent. Okay. Are you ready, Anna? Canning: Yes, ma'am. Madam Mayor, Members of the Council, before I get started on the presentation for this next one, as you know I usually prepare notes to present to Council and I try to keep my summary notes to a page and they are four pages long tonight. I have really struggled with how to give this presentation. So, if at any point you feel I'm going into far too much detail, please, stop me and I just wanted to say that before I started. It's an unusual application and I just -- it's been a little bit of a struggle on how to best convey it to you. The project before you tonight is Meridian Town Center. It's located on the north side of Eagle and Fairview intersections and it is on both sides of Eagle Road as shown before you. The applications before you tonight are an annexation, with concept plan and a variance application for access to the state facility. I'm going to go through the annexation request first. The annexation is for 258.39 acres to C -G and that the northeast portion -- I have an ownership map shown here. There are three ownerships associated -- three eventual ownerships associated with the annexation. One is the CenterCal property and that's right at the northeast comer of Fairview and Eagle. The other -- another ownership is for the Walter Kleiner -- Eugene Kleiner -- oh, oh. The Eugene Kleiner family, which will have the eventual -- is proposed as a park site for eventual dedication to the City of Meridian. And, then, the third ownership is partially on Fairview on the east side of Eagle, partially on the north of the CenterCal property and, then, on the west side of Eagle. We have a fair amount of detail regarding the certainty of the CenterCal property. We have no detail whatsoever on the park at this time. And we have only conceptual ideas of what may happen on what's shown as DA number two. For that reason, because of the difference in specificity for each of the owners -- eventual ownerships, what we have done is divide them into three future development agreements with a contract for each with the city, instead of tying them together. So, I'm going to go through them individually and I will 0 Meridian City Council January 8, 2008 Page 43 of 81 Ll try and -- I promise not to read every word that's on my crib notes, but I do want to give you a flavor for what each development agreement is going to look like. The development agreement number one is for the park and, basically, what we have said is that it will be a park at some point and if that use changes, then, they need to come back to Council. It also deals with a couple stub streets that come into the east side of the property and what needs to be done with those stub streets. It does have a limit of a 26 foot height limit for any structure within a hundred feet of the property line of an existing residence at the time of annexation and we have an exhibit within the staff report that notes where all those existing residences are at this time. The last item on there is one that you will find in common throughout all the DAs. It's the only common item in all three DAs and it -- what it, basically, says is -- the first one says that they need to get a park plan approved by Council and we need to notify the neighbors. What the last one says is once that park plan is approved by Council, rather that -- it allows me some discretion to allow them to develop that that may not be exactly as that future concept plan is shown and what it says is relocation of buildings shall be allowed, provided that the impact to adjoining properties remains the same or is less. So, if it's 20 feet, if there is -- if they eventually get a site plan that shows a building 20 feet from a residence, if they want to move that building, it needs to stay 20 feet from that residence. And, then, any change in use would not be allowed on properties that are immediately adjacent to residences, unless they come back to Council for that approval. But it does allow me to increase or decrease the square footage by 20 percent of any building or collection of buildings, as shown on their eventual concept plan. So, this -- so that set of items is really in each one, so that once there is an approved concept plan, that we can effectively move forward, rather to have every little change approved by Council. So, moving on to the DA number two, which is the Kleiner ownership, that one was particularly tricky in that they really don't have a concept for how it will develop. What you see before you is kind of a -- a general indication of the size of buildings and the necessary parking to support that and it's a mix of residential -- or, actually, it's a mix of office and retail development. So, it gives you a concept for the square footages that we are looking at the kind of parking that would be associated with it, but they don't want to be tied to the concept plans as shown on DA number two at all. So, the provisions of that one read that prior to any land use approvals on the property, the owner needs to extend Records Road through their property, as well as River Valley. And they need to dedicate the right of way and extend those roadways. And it also says that they need to make that dedication within the time required for CenterCal to construct the roadway and related improvements. So, it does kind of tie the CenterCal property to this portion of the Kleiner ownership. It gives a total retail gross flare area of 1.293 square feet -- gross square feet. And there is a list of allowed uses for those retail areas. They just went through our list of uses and pulled out those that would be considered retail. I'm song, that's total square feet. The retail would be limited to -- no. was right. I'm sorry. It's 1.3 million gross square feet for retail and, then, 700,000 gross square feet for office. Going down, the applicant asked that they be allowed to swap that out at a ratio of two to one. So, basically, that if they wanted to take 200 square feet of office space, they could convert that into a hundred square feet of retail 0 Meridian City Council January 8, 2008 Page 44 of 81 space and vice -versa. If they took a hundred square feet of retail out, they could add 200 square feet of retail. They would need -- before they got their first CZC on a piece of property, they need to provide a detailed site plan for that area and that detailed site plan also needs to be forwarded to any potential owner, so that they understand the lot that they are getting already has a detailed site plan for that area. What we anticipate is a detailed site plan for this before they pull any building permit there -- for this area before they pull any building permit there and, then, these would probably be broken out into two kind of sections within that area. There is a requirement for an allocation plan to be associated with the development agreement, so before you all sign the development agreement, they need to take that 1.3 million and say, okay, in this area we are going to put X number of square feet of retail and X number square feet of office and this area we are going to allocate X number of retail, X number of office, and so forth, so that we have an allocation plan. Now, that allocation plan they are asking that that be allowed to fluctuate. It may be that they take all their retail development and put it in -- in this area and if they want do to that, there is the flexibility to do that, but the number can never get bigger. It's just -- they have a set allocation and they have to redistribute that throughout the whole DA. I hope that makes sense. That was a little tricky. And, then, again, when they have a detailed site plan for an area that I would be allowed to increase any individual building or collection of buildings by 20 percent or decrease it by 20 percent without requiring a new allocation plan. But it's very clear that that 20 percent does not mean they get an overall increase in 20 percent in the allocation plan. It's not intended to be that way. It's only when there is detailed site plan approval, rather than having to go modify the detailed site plan, the allocation plan, and the development agreement. It gives some flexibility for an increase in building. Buffers to residential uses -- our primary concern on this one was the residences in Packard Estates over here. There is one resident here and there is a buffer for that one in this comer and, then, there are several residences in Packard Estates that adjoin the property and those provisions are that development within a hundred feet of Packard Estates Subdivision residential lot line shall be subject to a 25 foot landscape buffer and shall be further limited as follows: Retail building or parking shall be prohibited within a hundred feet of those lots, unless the owner obtains conditional use approval. Office and residential development shall be allowed, provided that residential development shall be subject to conditional use approval. A perimeter drive aisle connected with retail or other uses, an approved public or private road, curb, sidewalk, and/or buffer perimeter landscaping may also be placed in and count toward the hundred foot setback to retail use. No part of a private or public road, including any sidewalk, shall be placed less than 60 feet from the residential lot line, unless the owner obtains conditional use approval. So, we really tried to buffer those existing residences, since the annexation is coming in without a real concept plan for the area. We try and put those assurances that Council tries to give adjoining residences into the DA. And, then, no building over 26 feet in height shall be placed within a hundred feet of Packard Estates Subdivision, residential lot line contiguous with the west parcel. So, we tried to limit it to, basically, a story or story and a half along that west property line. Building size, placement of any building with over 200,000 square feet in retail gross floor area 0 Meridian City Council January 8, 2008 Page 45 of 81 shall require Council approval of a development agreement modification. So, again, we just -- we are looking for those triggers that generally concern Council and large buildings are one of those. So, basically, if they want to do a really big building they have got to come back for a development agreement modification and let Council see that. Eagle Road improvements, to the extent not constructed by CenterCal, owner shall construct improvements as specified in the Eagle Road arterial study along the west boundary of the north parcel prior to occupancy of such parcel and along the east boundary of the west parcel prior to occupancy on such parcel -- I'm song, this is the north parcel. This is the west parcel. Owner shall not be responsible for road capacity improvements or road medians, but shall be responsible for the ten foot multi -use pathway, landscaping, and pedestrian level lighting along Eagle Road. And, then, there is a provision regarding street landscaping and setbacks, which, as I was preparing for Council I noticed it has a conflict in it in that we do say street landscaping is required and, then, there is a statement that street landscaping is not required. I did not have a chance to talk with any of the applicants regarding that one. We may just want to leave it to be corrected prior to Council signing the development agreement modification. I think it's a relatively minor issue, it just caught me has noticed as inconsistent. Okay. Moving on to the CenterCal ownership, which is this one. I do want to point out some of the provisions of that one, since this concept plan is a little more definitive, although I'm sure the applicant is working on refining it and making it even better, so have been told. There is a collection of buildings with a movie theater as an anchor on this site and, then, these buildings are meant to create kind of a main street feel and that there is pedestrian -- mostly a pedestrian area, but that it does facilitate cars going either direction, but the closeness is meant to be a more pedestrian atmosphere. There are pads along the arterial roadways, which helps to breakup the parking as you see. There is a -- we are -- I'll get into that later. What else is there? I guess that's it. I'll go through some of those development agreement provisions for the third ownership now. All structures shall be subject to administrative design review. Actually, the Kleiner property is subject to that as well. Residential uses shall be developed on the property at a minimum square footage of what is currently shown on the concept plan, which is a little over 200,000 square feet of residential. It's vertically integrated residential. We did allow on the Kleiner ownership for those -- sorry, I'm going back and forth. But on DA number two there is an allowance for any vertically integrated residential to occur. It's a principal permitted use within the C -G zone. So, we are only capping retail and office, not residential on -- on these DAs for both DA number two and DA number three. The general configuration of the shops around the plaza should be carried forward. Cross - access easement is required with all the businesses, basically, on -- between Records Road and Eagle Road and I think the applicant has a counter -proposal to that. We asked for one north -- more north -south connection between Fairview Avenue. There is, basically, one here. It doesn't have to be direct, but we just didn't want Records Road to be the only way to get north -south. Staff was in favor of one particular parking layout pattern. No, it's not shown on the presentation, but it is in the staff report. It was just a parking pattern that we felt kind in this area here -- felt broken up and provided good pedestrian access, so we did ask that that be -- wasn't required, but that generally 0 Meridian City Council January 8, 2008 Page 46 of 81 • be the kind of parking pattern used in the parking lot. We asked for a path showing -- or a plan showing safe pedestrian routes at regular intervals within the site and, then, prior -- this is the -- probably the most -- the provision that staff has agreed to disagree on with regard -- with CenterCal and that is prior to issuance of the fifth building permit within the DA boundaries, a final plat shall be recorded that dedicates Records Road from Fairview Avenue to the north property line and River Valley Street from Eagle Road to Records Road. All properties within the eastern annex area shall be included on the final plat and that needs to be constructed as well. There is a condition related to Stars in the event the applicant is not permitted to obtain full reimbursement for Stars or to elects not to make such improvement. Applicant shall not be required to construct any off-site improvements, except as necessary to provide access to the DA number three area and may submit an alternative access plan for approval by City Council. This does not negate the applicant's obligation to improve the frontage of the annexation site as noted within the staff report. Almost to the end now. And, finally, Eagle Road along the frontage of the annexation site shall be improved by the applicant and, basically, in accord with the Eagle Road arterial study and, then, again, there is that once we have a detailed site plan it allows me some flexibility to increase square footages of any individual building or collection of buildings. The collection of buildings does come particularly from this property where they do have groupings or collections of buildings that may come together or break apart, depending on the tenants they find. The applicant does have some renderings of the lifestyle. They are not in my presentation. We do recommend that the Council include those from the development agreement. Now I'm going to move on briefly to the variance. Their variance request is to -- is for four right -in, right -out access points, two on each side of State Highway 55, Eagle Road, and two right -in, right -out, left -in access points, one on each side of State Highway 55, Eagle Road. And those are located approximately a quarter mile north of Fairview Avenue. The applicant is also proposing to construct or reconstruct a full access signalized intersection located at River Valley Street, but that is not part of the variance application, that is the -- the kind of approved location for that access at the half mile. Staff could not make the findings for approval of the variance to Eagle Road. So, if, as Council takes action on that one way or the other, if you can give staff some guidance on how to prepare those findings, we would appreciate it. The Commission recommended approval of the annexation at their November 15th, 2007, Public Hearing. Ashley Ford from WRG spoke in favor as the applicant's representative. John Paul Wardy from CenterCal Properties spoke as the -- also for the applicant, as did Andy Wilk. Lars Anderson of Bach Builders, Chris Brand of Petra, and Mike Ballantyne representing the Kleiners also spoke. No one spoke in opposition. Victor Villagas representing Blue Cross of Idaho and Scott Stanfield from Mason Stanfield Engineering, who is representing Bach Builders, did comment as well. Key issues of discussion by the Commission were the pedestrian and vehicular traffic between the sites across Eagle Road, the extension of Records Road from Fairview Avenue north to River Valley Road and the extension of River Valley Road from Eagle Road east to Records Road. The Commission did not make any significant changes to staffs initial recommendation. The outstanding issues before Council -- there are a couple. One from the Kleiner 0 Meridian City Council January 8, 2008 Page 47 of 81 family, what -- after the Planning and Zoning Commission recommendation Mrs. Watters realized that she had forgotten to include an analysis of the pathways plan. There is a ten foot multi -use pathway proposed that runs on the west and north sides of the west parcel. In addition, the state highway ordinance requires a ten foot multi -use pathway down Eagle. What the representative from the Kleiner family is asking is that if they were to -- there is also a requirement for either a public or a private road running generally north -south through that west parcel. They would like to be able to move the pathway to adjoin the public or private road and to have that count as -- as a suitable location. So, basically, rather than having three north -south pedestrian systems, they'd like to consolidate that down to two. With regard to the CenterCal ownership, I think that -- as I mentioned before, the outstanding issue that staff sees is that the timing of both the Records Road and River Valley east of Eagle. So, we feel it is important to have those roadway connections for the CenterCal development. We recognize that they are not fully within their ownership, but it is within the annexation area and we feel that those -- those improvements need to be tied to the CenterCal property. Since -- we have received a number of written testimony since the staff report. We have e-mail comments from David Kleiner and we have comments from Bach Homes and, again, Bach Homes owns the property to the north of the north parcel and they -- their comments were with regard to the River Valley Road extension and Records Road construction. And Andy Wilk has provided written testimony. I'm not sure that it made it into your packet, but I know he has that to hand out tonight as well. With that I will answer any questions Council may have. De Weerd: Council, questions at this point? Zaremba: What was the fourth thing you told us? Canning: Yeah. Before or after I started stuttering? De Weerd: Okay. Is the applicant's representative here? Ford: Happy New Year. De Weerd: Thank you. Ford: Good evening, Honorable Mayor, Members of the Council. For the record, my name is Ashley Ford, I'm the planning project manager for WRG Design. My office address is 1173 East Winding Creek Drive in Eagle. And I'm pleased to be here on behalf of CenterCal Properties. For our presentation this evening I'm going to cover a few general items and, then, I'm going to tum the remaining time over to CenterCal for a brief Powerpoint of CenterCal talking about the projects that they have done and, basically, who they are. We do have representatives here this evening representing the other property owners. They don't plan to be a part of this presentation. However, they are here for questions. As we did at the Planning and Zoning Commission, first we'd 11 Meridian City Council January 8, 2008 Page 48 of 81 • like to thank staff. This has been a project in the making for many months, as many of you know. It's very complex, it's very complicated, and I don't think ever there has been three development agreements with one annexation request ever processed with the city. So, we thank Anna and her staff very much. De Weerd: Her staff has been amazing. Ford: Absolutely. And I have been on the public side and I understand the work that they do, so I'm very grateful. Staff did do a wonderful job in outlining the details. I'm going to discuss the vision and I'm going to keep it very brief and I want to tum the presentation over. We believe the project will be the center piece for the City of Meridian or the new center of gravity for the Treasure Valley residents. We truly believe this development will far exceed what you, the City of Meridian envision for this property. Meridian Town Center is proposed to be a high quality lifestyle center, in lieu of a traditional strip mall or a traditional mall as the Boise Towne Square. Many hear the term lifestyle center and really don't understand what that means. And to us this means a more upscale, primarily outdoor shopping area, with a strong pedestrian emphasis. These are designed to resemble villages or town centers with active and attractive streetscapes, a mix of uses that may include retail, office and residential, both at ground level, but also about the commercial and the office. These projects are really inviting. We want those to park their cars, escape to a place that they can go watch a movie, socialize, shop, they are purposely designed to be pedestrian oriented. As Andy discussed -- Andy Wilk from CenterCal discussed at the P&Z hearing, we are going after the Leed certification for this project. We don't know what level yet, but we are going after certification. And I'll let him describe this in further detail if you have any questions. And while this is a request for an annexation only, we have provided a concept plan as Anna went through with you, that not only demonstrates that CenterCal has the principles of the Comprehensive Plan in mind, but your vision at heart. And with that summary I would like to tum over the remaining part of this presentation to Fred Bruning, who is the CEO of CenterCal. He will discuss who CenterCal is. He will, then, tum the presentation over to Andy Wilk, who will discuss the issues that we are facing with the site, the variance application, and we will stand for questions. Thank you. De Weerd: Thank you. Bruning: Madam Mayor and Councilors and counselor, nice to be here this evening. Thank you so much for letting us be a part of your snowy evening here. And I know you're probably more interested in -- De Weerd: If you will, please, first state your name and address. Bruning: Oh. That. My name is Fred Bruning and I work with CenterCal Properties. Our office address is 7455 Southwest Bridgeport Road in Tigard, Oregon. We also have offices in EI Segundo and, hopefully, we will soon have an office in Meridian. Meridian City Council January 8, 2008 Page 49 of 81 What I want to do very quickly is show you some of the projects we have done. We have not had the chance to meet many of you at this point, I'd like to meet more as we keep going in the future on this project, but just to show you a little bit about what CenterCal Properties is, our logo there, I'm, basically, the old guy in the bi-plane over the trees, if you ever had any question about that. We get all of our best leases done inverted. Just some of the projects that we have done recently. I just want to point them out to you. I don't know if you have had a chance to visit some of them or not. This happens to be Bridgeport Village in Tualatin, Tigard, and Durham, Oregon. We, actually, are in three different cities in this project. But it's a lifestyle center. You will know a lot of -- you'll notice a lot of similarities in terms of the village layout, parking surround the theater, smaller buildings, not the large anchor department stores that you would find in a mall or a typical strip center. Maybe we could go to the next slide, Anna. Nice helping us out with this. This is just an aerial view of Bridgeport showing its proximity to Interstate 5 on Bridgeport Road. Since we developed this -- and when we started out this was actually known as -- it was the Durham Pit. It was a quant'. Our working title originally was the Shops at the Pit. Basically, it was in an area that you wouldn't think of for high scale development. There was industrial next door. There was an old rundown motel, an old Shilo Inn. Not much out there. The high end retail in the market was K -Mart and a store called Jiggles. And since we have actually developed this project -- it was about a 250 million dollar project, the area around us has just truly blossomed, new office development. There has been several hundred thousand feet of office, new high end retail to compliment what we have developed. And we think that you will have the same halo effect around our project here in Meridian. Anna, please. This is just one of the views -- and maybe we could just go through a couple of views real quick, Anna. This is a view of the interior. One thing about lifestyle centers is they are all about the facades, the architecture. Typically, one of our lifestyle centers will have more than 50 exterior materials to choose from. We have a lot of outdoor spaces and you can actually do anything from enjoy a glass of wine outdoors by one of the fountains, by the fire, watch your children play under the gazebo. We imported that particular one from Italy. Ice skating is one of the features we are thinking here in Meridian for an outdoor winter activity, complimented by outdoor fireplaces and al fresco dining under sealed canopies, so you can actually enjoy the outside, but still be somewhat warm. It's all about pedestrian, it's all about a feeling of warmth and comfort. And if we could go real quickly, Anna, through just a couple of other projects. This is Cascade Station that we are just opening at the Gateway to Portland at Portland International Airport. This is more of a large big box center. It was, actually, that way by design. The interesting thing about this center, which is a lot of mid size boxes, retail. We also have IKEA, which is a Swedish retailer as part of our center. But since we actually started this center, over a million feet of office and hotel has developed adjacent to us in an area that the brokers in Portland told us two or three years ago there would never be a market in that area, just because there was no demand. But the quality of the center I think has provoked the demand. Anna, please. Again, just a little bit of a facing to the Columbia River you can just see there in the upper comer. IKEA on the eastern side of the site. Gresham Station is another one Meridian City Council January 8, 2008 Page 50 of 81 that we have developed in the Gresham area. We are actually just finishing up our last phase with theater and a specialty supermarket, residential, as you can see. And, again, quite a bit of mixed use. You can see this was one of our earlier phasing models, but it's a light rail, so we actually have two rail stations going through here. We have won quite a few awards on this one from the ICSC. Nyberg Woods is another project we just completed in Portland. It's a smaller retail center, about 250,000 feet, on what had been an old hotel site that was not profitable. We were actually able to tum it around. One of the things I'm most proud of here is the fact that we took eight acres that is just shown in green on that site and, actually, restored a wetlands to its pristine state. It had actually been degraded and now it's the home to blue herons and otters and all manner of wildlife. And just an aerial view of that particular site. This is one that we are currently working on. It's, actually, almost complete down in Danville, California. You can see the bi-plane up there, the architects do know how to get paid. This is a -- again, evoking a lifestyle center. What you can see is the outdoor lawns, the grass, the play areas for the children, working into the water elements, the paseos, smaller buildings, but still very nice architectural context. This particular site has a Draeger's Market. We have also put in Anthropology restoration hardware -- a very nice mix of tenants to compliment this particular area in Danville where the average household income is about 220,000 in a five mile radius, so quality was the watchword for this project. And, again, all -- this is another project we are doing in Oregon City. You know, when you show all these sites it's a little bit like you're bragging about your children. You know, I apologize, I know it's probably not the most exciting, but it -- we currently have about one and a half billion dollars worth of projects underway right now. In Oregon City we are right at the 205 freeway, right adjacent to the Clackamus and the Willamette Rivers, so our project is called The Rivers. Again, mixed use, residential and office above retail, entertainment, large open space, which can -- you know, again, just provide lots of opportunities for people to recreate and have fun outdoors. Especially in a market here like Meridian where you have a nice season a lot of the time of the year. It's great to be outdoors and not feel like you're enclosed. This is another project we are doing in Utah in the city of Farmington. It's called Station Park. Station Park because we have a commuter rail station that abuts our property, we are helping develop that. This is a view, again, of our center court area, again, with residential and office above retail, facing, again, a theater in the distance. And back to Meridian Town Center and Andy Wilk will tell you a little bit of the details here, but I thought it might be helpful just a little bit more about CenterCal and a little bit about our history on this project and how we came to it. The best part of CenterCal is the Cal part. We are very very fortunate to have a partner, which is I think one of the most reputable funds in the world, it's the California State Teacher's retirement system. We joint venture our projects with Cal'sters and so -- Cal is CenterCal and with that we are able to withstand a lot of the vagaries in the economy. We are not as concerned about the ability to get financing, because our partner is one of the largest financial entities in the world and we self finance construction, do just about everything internally, until we put a permanent loan upon completion on the project. Cal'sters, with 435,000 teachers also has one of the most stellar reputations for being on honorable partner, wanting to build green -- it's just Meridian City Council January 8, 2008 Page 51 of 81 a great partner to have as part of our development effort. When we came to Meridian, Idaho, it was like coming home. I was actually John Price's vice-president of development on Boise Towne Center. That goes back a ways. Back when there were 25 sites and 35 developers and everyone had all the anchors tied up, as you recall. But the market has changed and retail has changed. Since that time retail -- the regional malls were the heartbeat of the industry in the 1980s and retail has evolved. The lifestyle centers are sort of the new generation of retail and when they are done well, they do exceedingly well in terms of sales per square foot and also in terms of customer affinity. In looking at the site, when we came to Eagle Road and Fairview, I said I have died and gone to heaven. This is the most beautiful site. This is absolutely wonderful. I, then, met the Kleiner family and -- and, then, after about two years of discussions, which I understand was a very quick process -- historically the Kleiners have not been in perfect agreement as to what to do with this property and so our challenge to start with was, essentially, to bring a familiar group together and come to a decision to take this piece of land, which is a lovely piece of land, and bring it to its highest and best use. We were able to negotiate with the different groups of within the Kleiner family and come to an agreement that I think triggers some wonderful things, like the park, you know, the bequest of Eugene Kleiner to not only dedicate, but also outfit the park is a wonderful thing and, hopefully, we can help make that happen with our project. I think in the family mind of David Kleiner and his father Walter, what they have -- we have 51 acres as phase one. That's our CenterCal portion. I think in the Kleiner's viewpoint, what they'd like to see is our project move forward, really increase the value of everything that's left, and, then, lead to a higher and better use and that's why those future phases are a bit inchoate at this point, but our goal is to do such a good job that perhaps we will be the ones doing phase two, three, and four as well and we have already told the Kleiners we'd like to buy the north parcel and extend our development on the site because of our demand that we found. But right now we just have the 51 acres. So, we feel we are in a very unique position right now. We have come to an agreement with the family, which is something that has taken -- I have heard it described the miracle in Meridian. We are also thinking that we can bring a quality of project to the community that really doesn't exist yet, either in Meridian or your large suburb to the east, which, you know, I think would be a really wonderful addition to the overall Treasure Valley and it will bring people on a regional basis. To that end we have to make sure that what we do causes no harm, both in terms of traffic and other things that, you know, will come with a large project like this. But we have hired a gaggle of traffic engineers. We have also agreed if it's deemed appropriate by the community, that we might even front end all the Star improvements all the way from the freeway up passed our site, which is a costly venture, because we get no interest on that money that we front, we just get paid back over a period of time through a portion of the sales tax, but it's something we felt that we would be willing to do, because it's something that should be done. But at the end of the day what our goal is is to create a project that will actually create wealth for the community, not just for developers. With Cal'sters we are long-term hold, we are not a flip it and we will be gone next week. We are going to build this and own it for many many decades we hope and so we will commit to quality and Meridian City Council January 8, 2008 Page 52 of 81 the deliverability of -- with your approval. And with that I'd like to tum it over to Andy Wilk, who will talk a little bit about the specifics and the -- you know, sort of the comments we have to the staff comments. I know he's blinking already, so just really quick. De Weerd: Yeah. He has one minute. Wilk: Thank you, Mayor. Hi. De Weerd: You will have five. Wilk: Seven. De Weerd: Five. Wilk: Okay. Thank you, Mayor. My name is Andrew Wilk and I'm with CenterCal Properties and same address as Mr. Bruning. And I got to tell you, Fred and I have worked together for a couple of decades and he's a tough act to follow. So, here comes the boring part of the presentation. I want to thank the Mayor and the Council for reviewing our project, but I really want to take a moment to thank Anna and her staff and the staff in general, because, you know, she struggles with it, because it is complicated and to keep it all straight and I don't know, really, how she does it, because she's managed to keep all of this in order. The Planning and Zoning Commission as well really did a great job on this. We worked very closely with ITD, ACHD, all the other agencies. Greg Williams, our construction executive, has been working with your construction department and Public Works and really getting ahead of the curve on this, so that we can plan appropriately. And we have gotten a tremendous amount of support from the community. We are trying to bring something that's unique, something that's special. And if it's not special, we really don't want to do it. And so the community embraced that idea and it's really helped us to take this to a higher level and we continue to improve, we continue to enhance it, we continue to find new and better and interesting tenants as this evolves. So, actually, I kind of felt empty-handed, because I didn't have anything for the retiring chief of police. There were a lot of gifts there. But I do want to -- he laughed, but I do want to congratulate Mr. Siddoway. Steve's been a really -- he's been a good friend and he's worked with us on the park idea and his input's been really valuable as well, because we feel that the park adds a completely new dimension to a lifestyle center that no other lifestyle center that we are aware of in this country has and that is a fully developed public park and we want to integrate those two elements and that really takes that pedestrian orientation to a completely different level. We can see where a family -- mom or dad might drop off the kids for soccer practice, park the car, and walk right next door, have a cup of coffee, maybe lunch, catch a movie, who knows. And that really gets people out of their car and that's what we started to realize with these lifestyle centers -- and I have got our traffic engineers here -- is that there is a unique mechanism going on there. In a lifestyle center, if Meridian City Council January 8, 2008 Page 53 of 81 people can do more in one place, they will park their car and it starts to create a net decrease in the traffic demand. It's very interesting to see that and we have observed it in realtime exactly in our projects, where we are located, CenterCal Properties -- and Bridgeport Village is a good example, as Ashley had pointed out, we are also trying to seek Leed standard and that's the Leadership and Environmental Design that is trying to look from a socially and morally responsible way, can we develop, can we build, can we operate in an environmentally conscientious way. And that's something that we are working on. As a matter of fact, I went to a conference this morning that ULI had about green building and it's very interesting just to see how that's no longer just a fresh idea, it's really become part of how we do projects and we want to introduce that into our projects. This is a 244 acre piece. We are focused on 51 acres. Now, there are a couple of items that our -- staff and ourselves have agreed to disagree on a few issues. We don't necessarily disagree on principle, as much as we disagree on mechanics. We are looking to initially purchase -- see if I can get this right. This 51 acres here, we do have an agreement with the Kleiners to expand our project, but the exact timing of that - - I don't know if this is actually working. There we go. Well, anyway. I'm not so good at -- there we go. Oh. Thank you. So, we don't know the exact timing on our ability to get this northerly piece, which is about 30 -- almost 37 acres. So, with that being said, we certainly agree to do the improvements,. the frontage improvements. Right now we are talking about front improvements that run from Hickory passed Venture, which is along Fairview. We are talking about frontage improvements that abut our property, as well as Records Road, and, then, we will have a major -- it may not be a public street, it may be a private drive, but a major connector through here, and we have no problem doing that and the total of that amounts to somewhere between five and seven million dollars worth of improvements. The problem is is that it starts to reach well beyond our borders, because we may not control this property now or at sometime in the future. And so what we differ with staff that we see the value of building that, we believe that those improvements -- and we have discussed this both with ITD and ACHD, that there may be phased -in improvements as the other properties develop. And there is nothing wrong with putting those conditions on other properties in the future, but as they develop those roads will continue to connect. So, that is one comment within the staff report and the Planning and Zoning Commission's findings that we'd like to simply say, yes, we do agree with making those improvements, but we want to make improvements that abut our property. The second issue is having to do with the variance request. We understand staffs position on that. We are asking for -- we are asking for -- that's actually -- that access point is already a given. An access point here, right -in, right -out; right -in, right -out, left -in; right -in, right -out -- and the reason we are asking for those is we knew from experience that we will not be able to attract the quality of tenants that we want to have for a lifestyle center without having the appropriate access. These tenants are not interested in going to someplace that cannot be easily, conveniently, and safely accessed by their customers. So, we are asking the City Council to grant the variance. We are continuing to work with ITD and ACHD on the mitigations, on the safety issues, on the review of our traffic impact study, but the person that doesn't want to have a site that doesn't work is the developer, because we can't do the penance if we don't have a Xl Meridian City Council January 8, 2008 Page 54 of 81 4#1 site that won't work and they are going to scrutinize exactly how we do this. So, we would ask that we have the variance granted by Council to do that. And, then, the last piece -- and this really just, again, a mechanical issue, is Council has suggested that we have and would like to make it a condition that we have cross -access agreements. We have no problem having cross -access agreements within our boundaries between tenants and that can be accomplished in a number of ways, but we don't know what's going to go here or over here and because of that we are not sure that that's in our best interest. Cross -access is good. When Records Road is built, River Valley, and even, perhaps, the extension all the way to Allys Way up to Ustick, those will, obviously, be benefits to traffic flow. But for now we have to focus on what will work safely within our boundaries. So, those are the issues. I apologize for it being boring and not nearly as colorful as talking about our other projects, but that's what we'd like to do and we appreciate your support and we hope that we can move forward. It's very important as we continue to negotiate with tenants, key tenants, and to compete with other sites to get those tenants, that we don't lose our momentum. So, that's why we are asking you this evening to grant the variance and allow us to keep that momentum going forward, so that we can complete this project and get started this spring. Thank you. De Weerd: Thank you, Andy. Andy -- Wilk: Oh, question? I'm song. De Weerd: Council, any questions for -- Bird: Yeah. Madam Mayor, I do. Andy, run over those exits and entrances again. Wilk: Sure. Other way. There we go. I'm not very good with the technology. This is East River Valley at Eagle Road. That's actually -- Bird: That's at the half mile. Wilk: -- designated already. Right here is a right -in, right -out and we have actually matched the right side and a left side, so that there is some continuity. Even though you can actually cross over, there will be a median that goes through here to prevent that and if I can say this at the Mayor's behest, she has really encouraged us and we agree to try to make that median special and not just a piece of concrete in the middle of the street. So, we are committed to do that along our frontage. The other point is right here. This is, actually, right -in, right -out with a left -in, signalized, and this is a right - in, right -out, again, opposing. Bird: That second one's about a quarter mile from that. Wilk: This one or -- 0 • Meridian City Council January 8, 2008 Page 63 of 81 course, the decisions made on the IDT roads affect what occurs on the ACHD roadways. So, this is only our position and not meant to represent their own. Rountree: Thank you. De Weerd: Okay. Anything further from Council? Thank you. There was someone in the back, I believe, that wanted -- Ryberg: Good evening, Madam Mayor, City Council. My name is Jim Ryberg. I live at 4075 East Meadow Wood Drive, which is approximately -- hello. Wrong way. Right there. I would first like to go on record to say I'm very for this project. I have been very impressed. I have talked to Mr. Wilk an awful lot. He's been very very forthright, I believe -- in wanting to do something with -- to communicate with the neighbors. I'm a long time resident of Meridian. I, actually, went to Meridian High School and graduated when it was the only high school in town. Used to drive to school when that was a four way stop. And I'm not even that old. And so other than a few years of living in the bedroom community to the east, I am proud to live in Meridian and love what they are doing here. I guess my -- my only concern and I believe that Anna addressed it a little bit, is with this DA -1 that's going in here with the park. I'm glad that Mr. Siddoway is here. I'd like to see what that park's going to be like this week. But my -- our concern as a neighborhood and Anna addressed it a little bit is on this stub streets that come in through here -- and, then, I don't know if maybe you can put on that original site plan -- is that possible? She -- she talked about the stub streets and I believe that was probably referring to my subdivision and, obviously, we are talking tonight about north - south traffic and all that kind of stuff. My concern is with the park, if there is any cross - access through that park into my subdivision, we suddenly become an east -west lateral to Cloverdale on streets that are relatively unimproved. Basically, if you get any -- there we go. That will work. Basically, you're looking at an undeveloped subdivision right there. You have got a -- you have got two cities you're going through. We have not been annexed. I would actually request that you do annex us into Meridian, rather than to Boise. However, with this park here, if there is any cross -access, we are going - - down here and into Cloverdale. And so it doesn't seem logical to do that. However, no offense, that is something to me that should be planned and thought out here at this particular time or planning with the parks. Like I said, I mean there is nothing better for me to have a 60 acre park wrapping around my property. I have currently got a 200 plus acre park of sod and I wasn't naive enough when I bought this property ten years ago to know that this probably was going to be developed at some point and, like I said, I'm very very happy to see what they are doing and, you know, they have got a cool lifestyle center going on. I think I have got a pretty good lifestyle center going on right there. And so that's basically, you know, my concern and sort of my neighbors. Thank you. De Weerd: Thank you. Meridian City Council January 8, 2008 Page 64 of 81 Stanfield: Madam Mayor, Members of the Council, Scott Stanfield, Mason Stanfield Engineering, 314 Batiola in Caldwell, Idaho, representing Bach Builders. They are the land owner that is due north along the parcel that is on the east side of Eagle Road and the westerly half, easterly parcel. Right up here. Right here. We have attended the Planning and Zoning meetings. We have met with staff a few times. We have met with ACHD. De Weerd: I'm sorry, your time is up. Stanfield: With that said I'll stand for questions. And I believe you have a letter in your packet from Bach Builders. We support the project. Don't get us wrong. Our only concern is access. River Valley Road is along their north boundary, our south boundary. Due to the alignment of the existing intersection, River Valley Road needs to be shoved to the south, south of our boundary. So, we do not have the ability on our property to build our half like you traditionally see in most parcels. So, we are stuck. River Valley Road, as we come in with an application, which we hope to be real soon, is our only legal source of access, because of the ordinance you have against Eagle Road. With that said, this is an annexation and as such we believe you have the right to condition it, regardless of whether they are doing phase one now or all of it now, they are coming in with an annexation for the whole thing. So, we would like a condition that requires, sooner than later, and we'll let your staff hammer out when with the applicant, but sooner than later, require them to dedicate the right of way for that portion of River Valley Road and that no spite strips be created, because I understand that alignment is not fully set yet and if it is pushed too far to the south, then, we need some north -south easements. So, we ask for perhaps the right of way now, with the condition that no spite strips be created. We are not asking for the improvements to be made, that would be out of pocket expense that they would not benefit from with their phase one and we would certainly build our half, plus ACHD's typical 12 foot lane for the other half. We would do that as soon as we come in and started developing our site. Again, not asking for them to spend dollars on construction, but to donate to right of way, as they would be required as they develop anyway. It's nothing that they would not be expected to give sometime later. I agree with the neighbors. I have some history on this piece, too. About 30 years ago my classmate lived at that old dairy right there and this is certainly progress. We would all fan our noses at the dairy as we'd come by twice a day and looking back -- and this is a nice project. Our only concern is just the access point. We have to protect our interests and, quite honestly, we are just stuck. So, with that I think I'd stand for any questions. De Weerd: Thank you. Stanfield: Thank you, Mayor. De Weerd: Steve? * 2 0 Meridian City Council January 8, 2008 Page 65 of 81 Siddoway: Madam Mayor, Members of the Council, Steve Siddoway, 269 East Cassidy Drive in Meridian. Two comments from a park's perspective. One regarding the park itself, one regarding the pathway. Regarding the park, the concept planning is underway and we would expect to be bringing a concept plan to you in coming months. Currently in what I'd call more of a detailed bubble diagram stage and still very much under development, but I can say that none of the concepts that are being considered include a through connection from those existing neighbor stub streets through the park. I have reviewed the proposed development agreement conditions and they state that those stubs will either need to be cul-de-sac'd or provide the right of way to complete the north -south street that would -- that would complete the connection between the two. But there is no intent at this time to carry those roads through. The second point regarding the pathway currently planned here, the boundary, I have no problem with a shift in that to align with their proposed road, with the condition that they not start and stop independently -- in isolation of the project. They do need to get to the points where they would connect through to the rest of the system. But within that project shifting it to be in alignment with their road is not a concern. De Weerd: So, that would be working with the parks department to find the appropriate alignment? Siddoway: Yes. That would be fine. And I'll stand for any questions. De Weerd: Council, any questions for Steve? Siddoway: Thank you. De Weerd: Okay. Thanks, Steve. Butler: Good evening, Council -- Mayor and Council. This was a funny thing to be here. It's good to see everybody. Joann Butler, 251 East Front Street and I'm representing Developers Diversified, who is the owner of this center immediately to the south of the project. So, a long standing Meridian citizen. And if this project goes forward, we welcome CenterCal to the busiest intersection of -- in the state and that's what we do know today. It is the busiest intersection in the state. And Planning and Zoning Commission voiced concerns about circulation, especially in connection with Fairview and, of course, that is our client's concern, too. The traffic in the -- the traffic in the area and how it is going to be accommodated for the existing -- for CenterCal and the existing commercial developments. What we also know is CenterCal appears to be a very responsible party regarding traffic analyses and is working with ITD and ACHD, but we also know that traffic study isn't complete as yet. So, with that, one of the things that when we looked at this and understanding what is before the Council with the annexation and the rezone, it made us question whether or not the Council could make its findings that you have to make for your rezoning and if the city cannot make the finding that the rezoning will not result in an adverse impact on the delivery of services Meridian City Council January 8, 2008 Page 66 of 81 by other political subdivision -- in this case ITD and ACHD, then, it would seem that the rezone itself is premature. And that is your criteria. However, it might be that what the city is looking at is to enable you to make that finding is having a development agreement and the development agreement with conditions of approval are conditions that require and as your code requires that development agreement can be done within one year's time. If the city is saying that there won't be development until the road plans have been approved that accommodate the intersection designs and accommodate CenterCal and other travelers through that area, well, then, maybe action tonight is appropriate with that development agreement. So, that's our client's concern. Really, what we are asking for is kind of to be involved through the city being made aware of meetings and hearings that are coming up with regard to traffic. We'd ask CenterCal through the city to also -- and I spoke with CenterCal a little bit before the hearing, to be at a seat with their table. We have traffic engineers of our own and would be glad to share our information with them and work collaboratively to see if we can come to -- I know they are working very hard and have excellent engineers on this and I know we do, too. And that collaborative exercise could probably get the most information out there for a collective, not only working with the agencies, but working with the commercial neighbors in the area, too. So, I think that's what I'm asking, that CenterCal work closely with its other commercial neighbors to come up with -- and the agencies to come up with a solution for the intersection and the road design and have that as a condition or a portion of the development agreement that development not go forward until that happens. De Weerd: Thank you. Rountree: Madam Mayor? De Weerd: Yes. Rountree: Just so I'm clear on the offer that was made, was the offer to assist or provide traffic engineering information and to sit down and craft a solution? Butler: The offer was to have our traffic engineers, who understand their circulation patterns and how Fairview functions today, and how Eagle Road in that area functions today, to review, comment on, provide any information that they can to assist CenterCal in its traffic engineering. Rountree: And are those folks that you're representing willing to move toward implementation if some of the issues are related to the traffic they generate? Butler: We didn't discuss that. I think -- I would imagine -- we did not discuss that. We just -- as I came here tonight they said, you know, we have traffic engineers, would love to, you know, sit down with everybody and go over that. I'm going to make an assumption, may not be correct, but I'm going to make the assumption that -- Meridian City Council January 8, 2008 Page 67 of 81 Rountree: Better be careful. Butler: That -- De Weerd: She's an attorney. Butler: As approved that the -- that when approved that that particular center met all the requirements of ACHD, ITD, and the city. Things may have changed because of other developments in the area, but I'm assuming that they did meet all the requirements at the time. Rountree: Thank you. De Weerd: Okay. Additional comment? Mike? Ballantyne: Good morning. Rountree: Not quite. Ballantyne: Not quite. 10:30. De Weerd: You have three minutes. Ballantyne: Michael Ballantyne. 250 South 5th, Boise, Idaho. Just a couple items. You should have received in your packet a request from the Kleiner family. I'm here speaking on behalf of the Kleiner family. You should have received a real simple request for clarification and both Anna and Steve Siddoway discussed that. One was just that -- the property's currently agricultural. As is well known, this is a very reluctant seller and they want to continue to farm the property, receive their agricultural exemption, and there was some question as to whether the ordinance and -- would allow a continued use of the property for agricultural purposes for -- under the urban farm provision. So, they wanted specific language in there that said, yes, it is an urban farm. The other is the pathway requirement and Mr. Siddoway referenced that, asking that we have two pathways, rather than three, because of additional pathway that Sonya picked up out of the pathways plan and there is some specific language that we ask that that be incorporated into the agreement as well. That's it. De Weerd: Thank you. Any questions for Mr. Ballantyne? Bird: I have none. De Weerd: Okay. Thanks, Mike. Okay. Any additional testimony? Would the applicant like to have the last word? 0 • Meridian City Council January 8, 2008 Page 68 of 81 Canning: Madam Mayor, before the applicant comes back up, in considering Mrs. Butler's comments, you know, we are used to having ACHD's conditions of approval attached to most of our applications and we are probably lacking something in the development agreement agreements that ties building permit -- release of a building permit to some sort of ACHD approval. We do on the east side of Eagle between Records and River Valley required a plat prior to the fifth building permit, but that's the only guaranteed time that ACHD would have review, other than a certificate of zoning compliance, which may be too late, so that may need to be added to the DA. Wilk: So, I get 45 minutes, is that right? Okay. Bird: Four or five minutes. Wilk: Four or five minutes. Three or four minutes. I will be brief. Actually, in summation, I think the comments are great. We really like getting that input from our neighbors, from our colleagues. What I would ask is I would urge Council to -- to approve the variance and the zoning and the annexation. In the case of the zoning and annexation, there aren't as many issues to address, obviously, because I think we seem to be focused on the transportation issues and rightly so. So, I would urge City Council to approve the variance -- this allows us the flexibility to continue to work with ITD and ACHD to find the right solution and so if you would be so kind as to do that and we can keep our momentum, we can keep pursuing these quality tenants and the quality project that we ultimately want to produce. So, I thank you for your time. I apologize for the late evening. And if you have any further questions we will be happy to answer them. Thank you. De Weerd: Thank you. Council, do you have questions? Bird: I have none. Rountree: I have none. Zaremba: I don't have questions, but I do have some discussion. Are we ready for opinions? De Weerd: Discussion. Uh-huh. Zaremba: Okay. One, we have been hearing that this was coming for so long and I'm thrilled to see it coming and I think in overall concept it can be an excellent addition to Meridian and a good place for it. As always, the devil is in the details. I do agree that when they asked to annex 285 -- 258 acres as opposed to only annexing the 51 that they want to develop first, we do have the right to discuss the perimeter and to make requirements that the roads be completed or at least the -- if not the road actually Is Meridian City Council January 8, 2008 Page 69 of 81 paved, that the easements be established and given to ACRD. On the subject of ACHD and this is from having been in on the Planning and Zoning Commission for so long, while I was there we generally would not pass anything forward to the City Council without seeing ACHD's -- not only report, but approval of their Commission and, one, I'm surprised that our Commission -- that our Planning and Zoning Commission forwarded it without seeing that. My feeling is I would not be able to find for this variance without seeing both ACHD's and, separately, ITD's analysis of the traffic study. So, while I think this is -- this is -- has a future as being an excellent project -- and I'm glad that it is moving along at some point, my instinct is that we need to continue this until we have heard from the agencies. I mean we ask for ACHD's help all the time and this time they have asked us for our help and I think they deserve it. De Weerd: Thank you. Additional comment? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I don't disagree with what Councilman Zaremba has said. I think that there might be another way to look at it in terms of what we have before us this evening. We have two items, one's the annexation and zoning, and I think most of the issues that have been raised tonight we can -- we can be quite specific in a development agreement with those. With respect to the traffic issues -- and the last comment I heard from the applicant about, well, they need the variance in order to talk to ITD and ACHD. Quite frankly, I don't know that a variance -- or the City of Meridian's position has really made a heck of a lot of difference to ITD. Typically we deal with the variances with our ordinances that relates to state highways after the Idaho Transportation Department has given the access to the applicant. So, if they are using that as an excuse, that's a poor excuse. I guess my position is I could see we may be able to fashion the agreement of the annexation and zoning and development agreement language tonight, but I don't see how we can act at all on the variance with respect to ACHD's comments. Certainly address their issues in the development agreement and wait until after the traffic analysis is done to finalize the verbiage in the development agreement as it relates to traffic and traffic -related issues. We don't have that information and that's not our area of expertise. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I believe what we are saying is supporting each other. Rountree: Yeah. n Meridian City Council January 8, 2008 Page 70 of 81 Zaremba: But I -- to put another nail in it, to me, after the City of Meridian and ITD has spent so long working out development along state highways ordinance, it would send the wrong signal to ITD for us to approve this variance before we have heard from them. Councilman Rountree said it, but I agree, I'm not ready to act on the variance for sure. De Weerd: Okay. Additional comments? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I agree with both of them, but I do have something different to say. It all of a sudden our last half mile we are going to get serious about entrances and stuff, when you go all the way -- if you go from State Street to Chinden there is 13 or 14 curb cuts on one side and 15 or 16 on the other side. You go just south of this existing thing and count the curb cuts between there and Blue Cross and we are worrying about two curb cuts right now in the deal. I mean I wish we did have the reports. I have never -- I have really never seen ITD come in with a good report to us, if you want to know the truth. ACHD's always been very good partners with us. They have always waited -- ITD is always waiting for us to make the decision, so I can -- I can delay this part. I do believe we can do the zoning, but I have no problem passing the variance either and voting on it. Canning: Madam Mayor? De Weerd: Yes. Canning: I just -- I need to be -- accept a little accountability for having this project before you without ACHD comments. Part of the reason that we sort of encouraged Planning and Zoning Commission to make a recommendation was ACHD's painfully backlogged on their evaluation of their traffic impact studies and it was going to be I believe March or April before they felt they could get this evaluated once they got it. And they haven't got it yet. So, it was a significant delay in the project and our general sentiment has been to get things before you in a timely manner and we didn't feel we could do that while still waiting for the ACHD comments. So, I do need to take some of the brunt of that criticism for the Planning and Zoning Commission, so -- De Weerd: Thank you, Anna. Is there any additional information needed from the applicant? Borton: Madam Mayor? De Weerd: Mr. Borton. 0 Meridian City Council January 8, 2008 Page 71 of 81 Borton: I as well -- I'm comfortable going forward today with the annexation for sure and the variance as well and one item that -- we haven't closed the Public Hearing and I guess, Andy, I would pose it to you, Christie had made -- had made a suggestion that if we don't delay it and await the ITD or -- and ACHD traffic impact study, that the approval be conditioned upon your agreement to comply with whatever their requirements are. Do you have comment on that? Is that — is that a problem? Is that a solution? Bruning: Madam Mayor and Councilor, that would -- De Weerd: If you would state your name for the record. Bruning: My credibility is eroding as we go. Fred Bruning. I apologize. Our interest are your interests. We would not do this if we didn't believe the traffic would work and it weren't the right thing. At the same time, Councilor, I agree it's interesting to see the street up and down and say, well, the last two are going to be the ones, because we really think they are going to work better. But conditioning an approval or the variance by saying subject to review and approval of the final traffic study and review of ACHD's comments,. would be fine with us, because it keeps the process moving and that's, really, what we are trying to do. We are not trying to make a decision without the right data, we just want to keep rolling along and not being delayed just because of a backlog or not being able to get something moving. De Weerd: And see, Fred, I think that's why Council is considering, you know, taking action, but leaving the transportation element and both the DA and the variance open. We'd like to see you again. But it is that important. Bruning: And we agree. We agree. So, whatever your decision would be tonight, we will accept it as -- we'd like to, because we're trying to get the project done as quickly as we can, because there are competing factors out there as well. De Weerd: You know, frankly, Fred, I guess I'm surprised that the traffic impact study is not done. I mean we have been talking to you for a long time and Kittleson and really was surprised to find out that this piece was still hanging out there. Bruning: As I am I. But, Madam Mayor, the reason I think it's not done yet is it's not a made as instructed traffic study. There is a lot of those out there. This is a traffic study where we asked Kittleson to get it right and they are taking -- De Weerd: You have support. We heard it tonight. Resources, from what I heard, so -- Bruning: Sure. Again -- anyway, we are happy to get that input, it's just, again, we really want it to be right and I think if you check with the guys at Kittleson what they will tell you is we didn't ask them to come up with a result, we asked them to come up with • Meridian City Council January 8, 2008 Page 72 of 81 the right answer, not only for us, but for the community, and that's, really, the only reason we are pursuing Star, because we know in our heart that's the right answer for the community, even though we are really making up for a lot of other people's goofs by doing that. De Weerd: And you're exactly right. Bruning: So, we still stand prepared to do that. De Weerd: And that is greatly appreciated. And I guess, Christie, one thing I would ask from ACHD, hearing of the backlog, that this -- this also be given a priority, if that is an option, because of their -- their offer to use Star to hopefully achieve some of the transportation goals in that area. Richardson: Madam Mayor, Members of the Council, just for your general information, this fall we did implement an expedited review of traffic impact studies. We don't currently charge for that review time of planning and engineering staff. The expedited review charges a small fee and you get bumped up the list. At the meeting this week that was mentioned and we will work with them. Again, we can't expedite anything until we have something to review, but -- De Weerd: Exactly. Richardson: -- we can certainly commit to doing that and have started that process with Kittleson. Good deal. De Weerd: Okay. Council, any further information needed? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Another question, Fred. Up and down. Up and down. I just want to be clear and fair, because one of Christie's comments in her written notes also makes reference to if we go forward tonight and there is a requirement and a condition to comply with all ACHD requirements, it also states that -- that, quote, the applicant is responsible for the improvements of the roadways and intersections, regardless of Star's funding -- funding sources and available, the improvements are still necessary and can be -- should be constructed and paid for by the developer -- I read that to mean the widening from the freeway to the half mile north of Fairview and if that's a requirement of ACHD that that be done regardless, if I'm reading that right, hearing that right, is that an obligation that -- Meridian City Council January 8, 2008 Page 73 of 81 Bruning: I'm Fred Bruning with CenterCal Properties. Got that right this time. You know, the real problem is it's overloading too much cost on the project to do that. I mean if DDR and everyone else up and down the road would pay their fair share of a problem that they have helped create, then, that would be fair. New projects have just recently been developed all up and down the street with no concurrency requirements and so, you know, we feel -- it's a very expensive thing for us to do Star. We get no interest on that money. It's millions of dollars that it costs us, even though we do get reimbursed for the cost, but there is interest cant' over time. And so, you know, we feel that that helps us get the job done. To put all those burdens on us, the last project -- you know, the last brick in the -- in the project, we really didn't cause those problems and I -- and so I think it would be unfair to ask us to do that. Now, with respect to other things, like the Records Road improvements, you know, our goal is to buy the north parcel and if we are able to acquire it, we will build that complete road. We have no problem doing it, but it's hard for us to do it when you don't own the adjacent property. That's our only concern. Borton: Madam Mayor? And I wasn't asking or suggesting that you do. I was just trying to clarify if that was their understanding and maybe I read that wrong, you guys said you were going to comply. I didn't want to throw you under the bus to agree to something you didn't want to agree to. That's all. Bruning: Well, again, I thought my agreement was to say to -- on the traffic issues, to get all the information in front of the Council, in front of ACHD, have the findings -- I guess if that were a requirement of this regardless of Star, we probably would not be able to build the project. Borton: Sure. Bruning: And so it takes us down the road to a not successful result, but if the requirements are reasonable and fair relative to our project, we will find a way to make it happen and we are hopeful of having the Star funding and getting the -- the bigger project done as well, because it's -- we view that as a gift to the community, not a requirement of our project. De Weerd: And, Council, I guess I would say, you know, I appreciate your continued commitment to Star and we are also working with our legislative representatives to clean up some of the language legislatively and in the Star legislation, so that there is a greater comfort level and certainly more of a surety of that payback for -- that is a large investment and Eagle Road is not the cause of necessarily any one project on Eagle, it is the cause that it's the only north -south functional -- I guess if you call it functional -- connection that has a river crossing, a railroad crossing and an interchange. And so it is hard looking at the last piece of the puzzle and bearing a burden, it's just nice that the last piece of the puzzle has the kind of developers that want to do the right thing and we Meridian City Council January 8, 2008 Page 74 of 81 are eager to -- to pursue those opportunities with you. Anything further from Council? If not, what would you like to do? Rountree: Madam Mayor? De Weerd: Councilman Rountree. Rountree: Seeing no further testimony and I don't hear anymore discussion, I move that we close the public hearings on Items -- sort out my --19 and 20. Bird: Second. De Weerd: Okay. I have a motion and a second to close the public hearings on Items 19 and 20. All those in favor say aye. Opposed? Zaremba: Opposed. De Weerd: Okay. Motion passes. MOTION CARRIED: ALL AYES. De Weerd: Okay. Rountree: We can reopen them. De Weerd: Okay. Discussion? Rountree: Madam Mayor, having closed both hearings, we may potentially want to reopen at least one of them, but I thought that we would close it for a motion to see where we go. De Weerd: Okay. Zaremba: Madam Mayor, Councilman Rountree anticipates that my objection was to closing the variance hearing. De Weerd: On 20. 1 know. Okay. And we can always reopen 20. Zaremba: Thank you. De Weerd: Okay. I can wait him out. Rountree: Okay. We will start. Madam Mayor, I move that we approve Item No. 19, annexation and zoning, 258.38 acres for Meridian Town Center, subject to the Meridian City Council January 8, 2008 Page 75 of 81 development of a development agreement. That in addition to those spoken to this evening by staff and included in their comments, also including item number two on page four of the memorandum from Ada County Highway District, January 8th, 2008. And item four and a condition as well with respect to transportation facilities, that the applicant would be responsible for any transportation infrastructure improvements that are a direct result from this application. That there be a dedication of the right of way for the River Valley Road in the northern portion. That the development agreement reflects the shift in the pathway on the western parcel to be adjacent to the roadway and that the specifics be worked out with the parks and recreation department. Direct the developer to work with the adjacent developers to the south and their offer to share traffic and general knowledge of what's going on in the area. The development agreement also addressed the condition with respect to the urban farm classification and that the farming and agricultural activities would -- could be maintained on the parcel until such time as it's developed. And I don't hear anybody whispering anything else in my ear, so that's my motion. Bird: Include staff and -- Zaremba: I will second that. Rountree: Include staff and comment -- and applicant comments, yes. Zaremba: I will second that, but I would ask for one clarification and that is on the subject of, really, River Valley Road, I would ask that we also include some statement to the effect that either -- either that dedication will be right along their north property line or if it's not, that they work out cross -access with the property owner to the north. Rountree: Madam Mayor, I believe that the concern was that there be no spite strip developed and I would add that to my motion. Zaremba: Second accepts. De Weerd: Okay. Anna, did you have a question? Canning: Yes, ma'am. If the maker of the motion could clarify the timing of the construction of the facilities, because I think no one's arguing about the construction of Records Road and River Valley and the dedication of that right of way, it's the timing of the improvements. So, if I could have some assistance from the motion maker on that. Rountree: From this motion maker's position, the timing of the development of Records Road would be a portion of the roadway adjacent to the parcel subject to development agreement number three would be developed in conjunction with the initial phases of that project to provide emergency facility and access and that the portion of that extended north and River Valley Road be completed -- at least their half of that road be 0 9 Meridian City Council January 8, 2008 Page 76 of 81 completed at such time as the development occurs on that northern portion of development agreement parcel number two, but that the dedicated right of way be identified and dedicated in such a way as there is no spite strip developed on River Valley Road. Canning: Thank you, sir. Zaremba: The second agrees that the intent was that the pavement could happen later, but that the dedication of the right of way should be immediately. Second agrees. De Weerd: Mr. Nary, did you -- since you help write this up, are you good? Do you have any questions? Nary: Madam Mayor, Members of the Council, I mean I'm glad Mr. Willis takes accurate notes. But I do believe -- I think it's -- at least it's clear to me what -- what the intent is, so, yes. De Weerd: Okay. Rountree: And, Madam Mayor, I would add one clarification to ACHD's request in item two, the last line of item two it says -- or the second to the last line and it says this -- within this site are subject to ACHD requirements, I would change the word requirements to project specific comments. De Weerd: Okay. Anything further? Hearing none, we have a motion and a second. Mr. Berg, will you, please call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Okay. Item 20. Rountree: Madam Mayor, I'm not in a position to make a motion on that. My motion would be to reopen it and continue it until such time as ITD and ACHD have been provided the opportunity to review the traffic studies and provide comments to the applicant, as well as the city. Zaremba: That could be a motion that I would second, to reopen the hearing and continue it. De Weerd: Okay. The motion would need to be to reopen. Rountree: Madam Mayor, I move to reopen the Public Hearing on Item No. 20. 0 • Meridian City Council January 8, 2008 Page 77 of 81 Zaremba: Second. De Weerd: Okay. We have a motion and a second to reopen the Public Hearing on Item 20. All those in favor say aye. Zaremba: Madam Mayor, I would comment that I don't believe anybody left the room while we thought it was closed. De Weerd: Excuse me. I haven't -- I didn't hear everyone vote. Any opposed say nay. Bird: Nay. Borton: Nay. De Weerd: Okay. Well, we have -- do I break that kind of tie? Rountree: Yes, you do. Bird: Yes, you do. Zaremba: This is the first tie we have had. De Weerd: Okay. Well, then, I -- on opening a Public Hearing. I would vote aye to reopen the Public Hearing. MOTION CARRIED: TWO AYES. TWO NAYS. MAYOR AYE. De Weerd: Okay. Now that it's open, what would you like to do? Rountree: For clarification from Will or counsel -- Berg: Specific date. Rountree: -- does this have to have a date specific? Nary: Madam Mayor, Members of the Council, you would need to set it for a date specific and I think the testimony was that you don't probably have one, but you can certainly set it 30 days or -- to keep it on track. I know you don't like to continuously continue things either. De Weerd: I guess, Council, the discussion I'd like to pose to you is we had a split vote there -- I do know the direction that the motion maker had to open the Public Hearing, but what I don't know is what the other two -- what direction you're looking at, so -- 0 9 Meridian City Council January 8, 2008 Page 78 of 81 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I'm comfortable going forward today on -- De Weerd: On the variance. Borton: -- on the variance issue, but understanding it's an important decision and if at least two of the Council members, you know, feel more comfortable -- and I totally respect that, waiting and desiring that -- that traffic impact study before so, then, I wouldn't want to stand in the way of making sure that information is provided to help everyone make a decision. So, to that extent. If getting it reset makes it the best opportunity to get it done right, then, I won't stand in the way of it. We look at maybe February 19th. De Weerd: Council, I guess, just to clarify why I felt inclined to reopen the Public Hearing, is I don't see an issue of -- of approving the variances. You have done that up and down Eagle Road, so I don't know what makes this different. Now, if you had asked me up by Ustick what my opinion was, you heard it, then. I thought it was inconsistent with our ordinance, but we have set precedent -- Bird: And we set it. De Weerd: -- on Eagle Road and this, with the center medians in there, this makes that stretch a lot more -- it's safer than any other stretch where you have approved the variance. And so I just thought it was important to have the dialogue and the ability for the applicant to comment if -- if they needed to. And that is why I voted to open this Public Hearing again. But it is up to you on -- if you want to continue. I felt comfortable that the sections in the DA being open to the transportation elements were key and a lot of the concerns can be taken care of in those. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I, too, agree with what Joe said, I'd like to go ahead. I mean how can you -- how can you -- the last half mile of development on Eagle Road, you're going to change your rules and regulations. Right up to the north of this we allowed them in and David was probably the only one that didn't -- wasn't on — sitting on the Council at that time. And, then, all of a sudden we are doing this. Now, if we are reopening it, we are going to come back for something. Are we going to come back for a four hour Public Hearing and discuss everything again or what muse does the Council want to hear? Meridian City Council January 8, 2008 Page 79 of 81 Rountree: Madam Mayor, let me explain my position. The examples tonight have been use, well, we have got it on Eagle Road in other places. Well, those other places on Eagle Road are exactly why we have the ordinance we have today. We had problems and the city attempted to try to resolve those through ordinance. Every instance that I know of that the city has approved a variance on Eagle Road after the ordinance was a situation where the city had denied access, the applicants continued their transportation studies and impact analysis and submitted them to ITD. ITD, in tum, approved those points of access. The applicants, then, came back to the city and the city, then, varied the ordinance based on ITD's action. I'm not comfortable varying our ordinance without a reason to vary them. We don't have a traffic analysis. Neither does ACHD and neither does ITD. I don't have a problem varying them at some point in time in the future, if that's what comes out of the analysis, but right now I think it's premature. That's my position and that's why. I don't disagree with what Keith's saying, it's already there, we have it in place, but we went through -- we got to where we are because we had issues, not because we are doing something different and we are not changing the rules here anymore than the rules were at application someplace else. I think if we approve the variance tonight without information, then, you bet, we are changing the rules. De Weerd: Very good point. Do you have a motion? Zaremba: Madam Mayor, I would just echo that, that I think it's premature. I promise to be open minded when this does come back, but I would like to see the analysis from the transportation agencies. My motion would be to continue the variance VAR 07-017 to the regularly scheduled meeting of February 19th, with the hope that there would be some traffic analysis by then. Rountree: Second. De Weerd: Okay. I have a motion and a second to continue this item to February 19th. All those in favor say aye. Okay. Those opposed? Bird: Opposed. Borton: I knew you would be. Bird: Well, you know, Center Pointe and all those have been done since the UDC has been changed. We never changed anything. We did that before ITD -- De Weerd: But it did go through a process, Mr. Bird, and -- Bird: No different than this. • Meridian City Council January 8, 2008 Page 80 of 81 De Weerd: Okay. Thank you. MOTION CARRIED: THREE AYES. ONE NAY. Item 21: Election of New City Council Officers: De Weerd: Oh, we still have something left. Okay. Council, the ball is in your court on Item 21. Election of City Council officers. Bird: Madam Mayor? De Weerd: I guess -- yes. Bird: Mr. President -- who is going to run it? De Weerd: I will. Zaremba: I move that Charlie Rountree be nominated as president of the Council. De Weerd: Okay. I have a nomination to vote in Councilman Rountree for -- as president. Do I have any further nominations? Borton: Second. De Weerd: I have a second. Okay. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Bird: Madam Mayor, I would nominate Mr. Zaremba as vice-president. Rountree: Second. De Weerd: Okay. I have a motion and a second -- or a nomination and a second. Any further nomination? If not, all those in favor of Mr. Zaremba. MOTION CARRIED: ALL AYES. De Weerd: Okay. Thank you. Item 22: Executive Session per Idaho State Code 67-2345(1)(f) — (to consider and advise its legal representatives in pending litigation); Bird: Madam Mayor, I move that we go into Executive Session per Idaho State Code 67-2345(1)(f). Meridian City Council January 8, 2008 Page 81 of 81 Borton: Second. De Weerd: Okay. Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: Rountree: I move we come out of Executive Session. Borton: Second. De Weerd: All those in favor say aye. ALL AYES. MOTION CARRIED. De Weerd: I would entertain a motion to adjourn. Borton: So moved. Rountree: Second. De Weerd: All those in favor say aye. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 11:48 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: MAYOR TAM a WEERD ATTESTED: CS/ f3 /o* DATE APPROVED,,, III II fill,, Or JAYCEEOL. HOLMAN, CITY C RK SEAL January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. S REQUEST Special Presentation to Retiring Police Chief Bill Musser AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 6-A REQUEST Approve Minutes of December 18, 2007 City Council Special Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. January 4, 2008 MERIDIAN CITY COUNCIL MEETING January8, 2008 APPLICANT ITEM NO. 6-B REQUEST Approve Minutes of December 18, 2007 City Council Regular Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT. CITY WATER DEPT: CITY SEWER DEPT: � Irr CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 January 4, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Change Order No. 3 for the Water Division Ira -Mac, Inc.) for <$15,000> • January 8, 2008 ITEM NO. 6-C AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: 9 V'Al CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 3 PROJECT NO. 0607a DATE: 12/17/07 EFFECTIVE DATE: CONTRACTOR: Ira -Mac, Inc. PROJECT: Water Division Building The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Desciptlon: Reason for change order: Credit for allowance including in contract documents. Attachements: AIA Document G701/CMa -1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 180,275.00 Original Contract Times: Completion Net changes form previous Change Orders Net changes form previous Change Orders No.—O— to _1_ No._ to _ (calendar days) $106,330.00 None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $286,605.00 Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order. (calendar days or date) ($15,000.00) Completion by Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $271,605.00 RECOMMENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See provided AIA signed change order BY: ' �1��► By: Date: / 2,/j -7 Date: APPROV (c TY P�SING AGENT) COUNCIL APPROVAL By: a Wa CC; tom/ �} o� Date: / •. y� Date: APPROVED:,—(CITY) - Zay�o=rTammy �dWeercd ATTEST: 000 ABy: By: City Clerk Will BergJF Date: �i ®� Date: s E To: Will Berg; Tara Green From Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date: 12/17/2007 s 5 City Of Meridian City Clerk ®ice Re: Proposed Agenda Item for January 8, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the January 8, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Chance Order No. 3 for the Water Division Building Droiect (construction — Ira Mac, Inc.). Credit for allowance including in contract documents. This change order amounts to <0.05%> of the construction contract Krelzenbeck Constructors (The City of Meridians' project construction managers) submitted a change order for this increase. Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No. 3 for the Water Division Building project (construction — Ira -Mac, Inc,) for <$15,000.00>. Thank you for your consideration. I will send original documents for signature upon your consideration. Please contact me if you have any questions regarding this item. Frain ft desk of... mm Jensen Erarm ft Tedmhian Mean Public Woft D"aftm t 660 E. WaberGowner, Stft 200 WdWn, Idaho 63642 Phone: (208) 898-M Fau (M) 89&9551 lBA0WWbn*.0M • Page 1 City of Meridian Public Works Dept. To: Will Berg; Tara Green From Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date: 12/17/2007 s 5 City Of Meridian City Clerk ®ice Re: Proposed Agenda Item for January 8, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the January 8, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Chance Order No. 3 for the Water Division Building Droiect (construction — Ira Mac, Inc.). Credit for allowance including in contract documents. This change order amounts to <0.05%> of the construction contract Krelzenbeck Constructors (The City of Meridians' project construction managers) submitted a change order for this increase. Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No. 3 for the Water Division Building project (construction — Ira -Mac, Inc,) for <$15,000.00>. Thank you for your consideration. I will send original documents for signature upon your consideration. Please contact me if you have any questions regarding this item. Frain ft desk of... mm Jensen Erarm ft Tedmhian Mean Public Woft D"aftm t 660 E. WaberGowner, Stft 200 WdWn, Idaho 63642 Phone: (208) 898-M Fau (M) 89&9551 lBA0WWbn*.0M • Page 1 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER • CHANGE ORDER NO. 3 PROJECT NO. 0607a DATE: 12/17/07 EFFECTIVE DATE: CONTRACTOR: Ira -Mac, Inc. PROJECT. Water Division Building The Contractor Is herby directed to make the following changes from the Contract Documents and Plans. DesrAption: Reason for Change Order: Credit for allowance including in contract documents. Attachements: AIA Document G701/CMa -1992 Change Omer - Construction Manager -Advisor Edition Submitted by Krelzenbeck Constructors CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $180.275.00 Original Contract Times: Completion Net changes form previous Change Orders Net changes form prwous Change Orders No _0 to _1_ No. —to _ (ce wxW days) $106,330.00 Nom Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (cWendu days ordate) $286,605.00 Net Increase (decrease) of this Change Order. Net Increase (decrease) of thts Change Order (catsadardays or date) ($15,000.00) Completion by Contract Price with all Approved Change Orders: Contrail Times with all Approved Change Orders: $271,605.00 (calmdardays) RECOMMENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See provided AN signed change order Date L117 %O -7 Data: APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CrM - ATTEST: By: Mayor Tammy de Weerd By: City Clark, Will Berg Jr. Date: per; • 0 IA Document G791/GMa-1992 Change Order - Construction Manager -Adviser Edition IrROJECT (lam andaefiires): CHANGE ORDER NUMBER: 003 OWNER: Meridian Vt'a£er 1epament wilding 06- INITIATION DATE: October 25, 2007 CONSTRUCTION MANAGER. ARCHITECT: Northwest $th Streed CONTRACTOR �►8endra114 Idahoa83642 FIELD: 10,GNTRkCTOR MameandaJdiess): PROJECT NUMBERS: 06-021 / 2210 - CONTRACT DATE: F OTHER: -x ��S�u(h; � CONTRACT FOR: General �• 2007 BTQ„dao7M Construction {y�'0WW(,i�tTa"r�n�st ���fv,�$vOtV�3l8t,0144fn)`VGFGV;022�Uf 423" (123 8 `02500 EIr�O TRACT iS IrHANGEDAS FOLLOWS: )t forallwance mc�ul zdycmntract documents. DEDUCT c$15,000.00> r �n `Contract hum sxas. 5 180,275.00 r Net chaage ly prously authorized Change Orders 106,330.00 a Y 2 C Sian poor f0 flns (9tange Order was $ 286,60$.00 'Tlt Contract Sitio FvilI br�ddcaessed this Order in the amount of it by Change $ 15,000.00 pevV Coact Sum inclttdiag flits ChangeDrder wM be 271,60$.00 r clime wlll be unc, Zero 0 days. �' ` die pf. pbstaati l mph tioa as of the date of this Change Order f umfm is NOTE §ummary does ntrt teflec2 cha nes in the Contract Sum, Contr�x Time or Guaranteed Maximum price which have ufhorTzed by Constrvcfioia�hattgp Diregive. N0 YA�'UNT1L S161VED BY THS OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR. ts2csnt>ecicv I.I C D$A Kreizen#leclt Constructors BRS Architects CQNSTRUCTION MANHGER (�Fism tutors) ARCHITECT (Fiore name) 25f t6st Front Street. Suite 110 $drse, Idaho 83702 1010 S. Aponte Street, Suite 100, Boise, ID 83709 - ADDRESS _ BY (SOMMUU, ��� O (Typed name) DA (Typed tee) DATE: City of Mesidian CDAli RACTCR Firm name) OWNER (Firm name) 2785 Sduth B rise, Idaho 83709, ICR No. RCE- 660 Fast Watertower, Suite 200, Meridian, Idaho 83642 . ' . • ` 14� publ'4 , , O*s License No.11061-A-4(02850, 03300, • • 4 01542.02DO.02210,023 0,02318,02890,02500)••�: ADD ADDRESS t� tBi'ii B Stgnatrere)BY (Signatwe) . • • ' . i % Brad Watson ~ ( ed name) DATE: (7yped name) DATE: AIA Document 6701/CM81M-19n Copyright 01992 by The American Institute of ArchiUecfs. Alt rights resen+ed. WARNWt3 This AIA® Document Is protected by U.S. Copyright Law and Internalioriel Trestles. Unauthorized reproduction or aisiribufion of this A10 Document, or any portion of ft, may resuft in severe cbA and crtminatpenaities, and wN bO prosecute to the maximum extent possible under the law. This document was produced by AIA software at 1111:02 on 10126/2 7 under Order No.1000280013 1 which expires on 1/17/2008, and Is not for mats. User Notes: (1837938180) ` 0 January 4,2W8 MERIDIAN CITY COUNCIL MEETING APPLICANT 11 January 8, 2008 ITEM NO. 6-D REQUEST Change Order No. 1 for the Water Division Building Project for (Const. Meridian Fence Company) for $3,682.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See aftached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 1 PROJECT NO. 0607a DATE: 12/17/07 EFFECTIVE DATE: CONTRACTOR: Meridian Fence Company PROJECT: Water Division Building The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Desciption: 1) Provide all labor and materials to install additional security fencing and associated materials per ASI #16 as prepared by BRS (ADD $3,682.00) Reason for change order: Provide additioanl security fencing on the south side of new building as directed by the City of Meridian Attachements: AIA Document G701/CMa -1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 38,300.00 Original Contract Times: Completion Net changes form previous Change Orders Net changes form previous Change Orders No.—O— to _0_ $0.00 No._ to _ (calendar days) None Contract Price Prior to this Change Order: Contract Times prior to this Change Order. $38,300.00 (calendar days or date) Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: $3,682.00 (calendar days or date) Completion by Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $41,982.00 (calendar days) RECOMMENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See provided AIA signed change order By: . - - By: Date: , �/ G? Date: APPR%OV D: TY PUf2CoHASING AGENT) COUNCIL APPROVAL OF `'>�e� By: e- atts e\`1`1%% Date:— ) 7_O Date: APPRO ITY) - ATTEST: By: Mayor Ta my a Weerd By: Clerk, Will Berg r-% ; Date: /�,� 0 Date: Document G7011CMa"-1992 Orderz-ConstructionManager Adviser Edition CHANGE ORDER NUMBER: 001 06- INITIATION DATE: October 25, 2007 PROJECT NUMBERS: 06-021 / 2830 CONTRACT DATE: February 20, 2007 CONTRACT FOR: General Construction OWNER: CONSTRUCTION MANAGER: 10 ARCHITECT: CONTRACTOR: FIELD: OTHER: ❑ install additional security fencing and associated materials per ASI #16 as prepared by BRS ADD $3,682.00 $ 38,300.00 I Change Orders $ 0.00 age Order was $ 38 300,00 by this Change Order in the amount of $ 3,682.00-, will be 'ero ( 0 ) days. the date of this Change Order therefore is 41,982.00 aaz does n t changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have r, M y Construe n Dcrective. SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR. Constructors Idaho 83702 r Bl' (Signature"` �_l; /D }T�� • (Typed name) ATE. "VlendianPence`Company CONTRACT OR (Firne name) X102 West F a*irk Road, Meridian, Idaho 83642, ICR No. RCE 3957, Public Works License No. 10406-D-4(02820) ADD S VAM Od44ral� BY (a tune) o (Typed name) DATE: BRS Architects ARCHITECT (Firm name) 1010 S. Allante Street, Suite 100, Bois/e, ED 83709 �OAJ (Type name) ATE: City of Meridian OWNER (Firm name) `tti,,,, 660 East Watertower, Suite 200, Meridian,&& 4Y�% JP'+c�fdP ADDRESS BY (Signature) P _ atst Z ` — (Typed name) A—L ��.yi pis AIA Document G701/CMa'm-1992. Copyright ©1992 by The American Institute of Architects. Asll rights reserved. WARNING: AYAt Rgcuria'ent is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or. any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:38:35 on 10/26/2007 under Order No.1000280013_1 which expires on 1/17/2008, and is not for resale. User Notes: (2553350455) -P:g 28 07 09:21a ■i f Re chds odegard L MEROJAN FENCE CO. 702 W. Franklin Rd. Meridian, Id. 83642 Phone (208)888-6131 ♦ Fax (208)888-6131 208 888-6131 p.1 FAX TRANSMITTAL DATE: g —7-0 —0-7 TIMP T c,—ofri&v FROM:Ct2+a RE: NIMIVIAN FAX NUMBER i0"V 117 pit GSE '1 c 7- !V a -4-A X1 qwel 21,z 0 -7—ev C7 - Cos T e/v G;c /K/ O2 i 6,w 4c ec nL,+rr 4z OO. ao : i fed Time.u . A 28. 2007 9; 24sauvit AM No. 0362v r Sep 13 07 02:37p chris odegard 208 888-6131 p.1 1 � firf AJV FENCE CO. 702 W. Franklin Rd. Meridian, Id. 83642 Phone (208)888=6931 ♦ Fax (208)888 -6131 - FAX TRANSMITTAL DATE: 17-�4 -6777 Ts C. Alm.0w 6we, L1.)OFr7 JFRIOM: 1*161ruer.f 74 IWAIVAL FAX NLIMRER: -YAW v Memo To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date. 1/10/2008 Rm Request for Signatures I 's City of Meridian City Clerk Officr The Public Works Department respectfully requests signatures for the following item approved at the January 8, 2008 City Council meeting: Chance Order No. 1 for the Water Division Building project (construction — Meridian Fence Company). Additional work is required to provide security to the new building on the south side. This change order consists of the following work and amounts to .096% of the construction contract: • Provide all labor and materials to install additional security fencing and associated materials per ASI #16 as prepared by BRS. Kreizenbeck Constructors (The City of Meridians' project construction managers) submitted a change order for this increase. Recommended Council Action: The Public Works Department recommends signatures on the approved Change Order No.1 for the Water Division Building project (construction) with Meridian Fence Company for $3,682.00. Thank you. Please contact me if you have any questions regarding this item. 0 Page 1 From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Watertower, suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax (208) 898-9551 jensenm@meddiancity.org 0 Memo To: Will Berg; Tara Green From: Max Jensen, Engineering Technician M. Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date: 12/17/2007 • ucc 17 2007 City of Meridian City Clerk office Re: Proposed Agenda Item for January 8, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the January 8, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Chance Order No. 1 for the Water Division Building oroiect (construction — Meridian Fence Company). Additional work is required to provide security to the new building on the south side. This change order consists of the following work and amounts to .096% of the construction contract • Provide all labor and materials to install additional security fencing and associated materials per ASI #16 as prepared by BRS. Kreizenbeck Constructors (The City of Meridians' project construction managers) submitted a change order for this increase. Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No.1 for the Water Division Building project (construction) with Meridian Fence Company for $3,682.00. Thank you for your consideration. Please contact me if you have any questions regarding this item. Originals will be sent for signature upon review. From the desk of.. Maxienm Engineering Teohnkin fUl A&m Public Works ©eparbnwt 860 E WaWbvm, Suite 200 Mferdn, rdaho 842 Phone: (208) 898-5500 Fax 08) 89&9551 lensetu40WWWxW-0M 0 Page 1 • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER 0 CHANGE ORDER NO. 1 PROJECT NO. 06078 DATE: 12H7/07 EFFECTIVE DATE: CONTRACTOR: Meridien Fence Company PROJECT: Water Division Building The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Desciption: 1) Provide all labor and materials to install additional secinity fencing and associated materials per ASI #16 as prepared by BRS (ADD $3,682.00) Reason for change order: Provide additioanl security fencing on the south side of new building as directed by the City of Meridian Ataahemems: AIA Document G701/CMa -1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 38,300.00 Original Contract Tines: Completion Net changes form previous Change Orders Net changes form pnavlous Change Orders No._0 to 0 No._ to _ (caiendar days) $0•00 None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $38,300.00 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $3,682.00 Completion by Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $41,882.00 RECOMMENDED, (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See provided AL4 signed change order B4— — 0419�-A' By: Data: Il/ / 6? Data: APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By. Keith Watts Date: Date. APPROVED: (C" - ATTEST: By: Mayor Tammy de Weard By. City Clerk, Will Berg Jr. Date: Date: &AIA Document G701/CMa" —1992 Order Consbucdon Manager -Adviser Edition CHANGE ORDER NUMBER: 001 06- INITIATION DATE: October 25, 2007 PROJECT NUMBERS: 06-021 / 2830 CONTRACT DATE: February 20, 2007 CONTRACT FOR: General Construction OWNER CONSTRUCTION MANAGER ARCHITECT: CONTRACTOR FIELD: OTHER: ❑ additional security fencing and associated materials per ASI #16 as prepared by BRS ADD $3,682.00 wipv a $ 38,300.00 -0,#Y pr Y authoriaexl Gauge Orders $ 0.00 rtlt ct SOtm prioi to &S -Change Order was $ 38,300.00 rlttratx,Surn lie iucr :`eased by this Change Order in the amount of $ 3,682 00 ui/ (pxCact Sum inelntiing this Change Order will be $ 41,982.00 0tnelTm p wdbe unchanged by 2xro ( 0) days. % oSt>bstantaal Cor�lion adf the date of tbis Charge Order therefore is summary does not jcAccfchanges in the Contract Sum, Contract mme or Guaranteed Maximum price which have �ra:ted lay Construeton Changes ""Dxrextive. ►L ID UNTIL SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR "ckC1j' C i11<'3A &did ibe& constructors BRS Architects RUCTION MANAGER (Firm Brume) ARCHITECT (Firm name) A Front Stet, Suite 110; ]3oise, Idaho 83702 1010 S. Altante Street, Suite 100, Boise, ED 83709 7 7, 1 J. Berms f - �l%Qui name) ATE. (75'P nme) ATE: mence CPffiy City of Meridian R- nom) OWNER (Firm name) �tt Fia�iklutyRoad, Meridian, Idaho 83642, ICR No. 660 East Watertower, Suite 200. Meridian, Idaho 83642 IS�ttbiic Worcs License No. 104�i-D-4(02820) A ADDRESS name) BY (Signature) Brad Watson ('Typed none) DATE:- AIA ATE: AIA Document 0701/CMa'm — 7942. Copyright ®1882 by The American Institute of Architect. All rights reservedARMING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result M severe civil and criminal penalties, and will be prosecuted to the maximum cadent possibfe under the law. This document urns produced by AIA software at 083835 on 1 Q/28=7 under Order No. 1000280013_1 which expires on 1/17/2008, and Is not for resale. User Notes: (25533604535) January 4, 2008 AZ 07-017 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT David Dean ITEM NO. 6-E EST Findings for Approval — Request for Annexation and Zoning of 40.4 acres fr RUT to C -C zone (21.3 acres), R-8 zone (6.27 acres) and R-2 (12.87 acres) for Three Co ers — 6380 North Locust Grove Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: /2 O P Phone: I% o,5�rCO,�d/M t Initials: Ae Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIANE IDIAN�- FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION &ORDER In the Matter of Annexation and Zoning of 40A acres from RUT (Ada County) to C -C (Community Business District) (21.3 acres), R-8 (Medium Density Residential) (6.27 acres) and R-2 (Low Density Residential) (12.87 acres); preliminary Plat of 54 lots: 33 residential lots, 11 commercial lots and 10 common lots in the proposed C -C, R-8 and R-2 zoning districts; and alternative compliance for the 10 foot wide landscape buffer adjacent to local streets, by David Dean. Case No(s). AZ -07-017, PP -07-021 and ALT -07-015 For the City Council Hearing Date of: December 18, 2007 (Findings on the January 8, 2008 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan, of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -1- 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description, Preliminary Plat, and the Conditions of Approval all in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Preliminary Plat as evidenced by having submitted the Preliminary Plat dated October, 2007 is hereby conditionally approved; and, 2. The site specific and standard conditions of approval are as shown in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. D. Notice of Applicable Time Limits Notice of Twelve (12) Month Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or one (1) year of the combined preliminary and final plat or short plat. In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of eighteen (18) months, may be considered for final approval without resubmission for preliminary plat approval. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -6B -7.A, the Director may authorize a single extension of time to record the final plat not to exceed eighteen (18) months. Additional CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -2- 0 time extensions up to eighteen (18) months as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again. E. Notice of Final Action and Right to Regulatory Takings Analysis The Applicant is hereby notified that pursuant to Idaho Code 67-8003, a denial of a plat or conditional use permit entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 18, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -3- r By action of the City Council at its regular meeting held on the U day of 2007. COUNCIL MEMBER DAVID ZAREMBA VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER CHARLIE ROUNTREE VOTED COUNCIL MEMBER KEITH BIRD VOTED TIE BREAKER MAYOR TAMMY de WEERD VOTED °\\\\\\\\1lukill rr / is DE WEERD ATTEST: AL WILLIAM G. BERG JR. C 7 7 e ///lull I 1-j�j 1111\\\°°° Copy served upon:— ✓-X) licant PlannP, ing Department ✓ Pis Works Department ✓City Attorney By Dated: 1-14-08 Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -4- • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 STAFF REPORT Hearing Date: TO: FROM: SUBJECT December 18, 2007 Mayor and City Council Bill Parsons, Associate City Planner 208-884-5533 CVIEF,IDIAN,/6- N%�� Three Corners • AZ -07-017 Annexation and Zoning of 40.4 acres from RUT (Ada County) to C -C (Community Business District) (21.3 acres), R-8 (Medium Density Residential) (6.27 acres) and R-2 (Low Density Residential) (12.87 acres) • PP -07-021 Preliminary Plat of 54 lots: 33 residential lots, 11 commercial lots and 10 common lots in the proposed C -C, R-8 and R-2 zoning districts • ALT -07-015 Alternative compliance for the 10 foot wide landscape buffer adjacent to local streets (UDC 11-2B-3) 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, David Dean, has applied for Annexation and Zoning of 40.4 acres from RUT (Ada County) to C -C (Community Business District), R-8 (Medium -density Residential) and R-2 (Low-density Residential); preliminary plat approval of 54 lots consisting of 33 residential lots, 11 commercial lots and 10 common lots; and alternative compliance to allow the proposed office/retail buildings to front along E. Three Corners Trail with the center medians serving as the requirement for ten foot wide landscape buffer adjacent to local streets. In addition to the preliminary plat, the Applicant has submitted a conceptual site plan of how this site may be developed with a mix of retail and office uses, a private school, patio homes and three quarter acre estate lots. The site is expected to develop with office and retail uses with total square footages between 40,000 and 80,000 square feet along Chinden Boulevard and a Private K-12 School adjacent to Locust Grove Road is expected to have enrollment of 300 students. The proposed residential potion of the development will transition from higher density residential patio homes located internally, to three- quarter acre estate lots adjacent to the existing county subdivisions located along the southern and eastern property boundaries. On the submitted conceptual plan, the Applicant has depicted one full -access driveway to Locust Grove Road for the school site and one public street access for the remainder of the development. There are a total of three public roads; one street provides full access to Locust Grove into the proposed development and provides internal connectivity with the proposed commercial and residential developments and is stubbed in the southeast comer for future connectivity. The other two public streets are a looped roadway providing access to the patio homes and a cul-de-sac roadway to additional estate lots. The applicant has not proposed access to Chinden Boulevard with this application. On November 1, 2007, the Planning and Zoning Commission recommended approval of a Comprehensive Plan Map amendment for this property (CPA -07-011) to change the future land use designation from Medium -density Residential to Mixed -Use Community. The approval of the subject applications is contingent upon Council approval of CPA -07-011. Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING ATE OF DECEMBER 18, 2007 The subject property is located at 6380 N. Locust Grove Road, at the southeast comer of Chinden Boulevard and Locust Grove Road in Section 29, Township 4 North, Range 1 East, B.M. Currently, the site is agricultural land with an existing barn which is proposed to remain as part of the development. The subject property is within the City's Area of Impact and Urban Service Planning Area. 2. SUMMARY RECOMMENDATION The subject Annexation and Zoning (AZ), Preliminary Plat (PP) and Alternative Compliance (ALT) applications were submitted to the Planning Department for concurrent review. By City Ordinance, the Planning & Zoning Commission makes recommendation to the City Council on the AZ and PP applications, and the ALT application is reviewed at the Staff level. Staff recommends approval of Three Corners Subdivision (AZ-07-017/PP-07-021/ALT-07-015), as presented in the Staff Report for the hearing date of November 15, 2007, subject to the Findings of Fact listed in Exhibit D and subject to the conditions of approval listed in Exhibit B. The Meridian Planning & Zoning Commission heard these items on November 15 2007 At the public hearing the Commission moved to recommend approval of the subiect AZ and PP applications a. Summary of Commission Public Hearing: i. In favor: Tim Mokwa, Representative, John and Patricia Gridler ii. In opposition: None iii. Commenting: None iv. Written testimony: None V. Staff presenting application: Bill Parsons vi. Other staff commenting on application: Caleb Hood lz. Key Issue(s) of Discussion by Commission: i. The width of the proposed center medians. ii. The existing barn on the site. iii. An entryway feature located in the center median entering the Patio Home portion of the development rather than a water feature l=, Key Commission Change(s) to Staff Recommendation: i. Condition 1.2.5 was changed from requiring 10 foot center medians to 9 foot center medians. ii. Condition 1.1.2 was changed to allow an entryway feature on Lot 1 Block 5 in lieu of a water feature. iii. Conditions 1.2.4 and 2.7 allows the existing barn to remain until time of final platting for the portion of the development where the barn is located Outstanding Issues) for City Council: i. The Meridian City None Council heard these items on Dec m__ber 18, 2007_ At the hearing the Council approved -public the subject AZ and PP reaue _ llmmal'V Of CW Council -Public Rearina� i. In favor: Tim Mokwa (Applicant's Ren_ resentative) vii. In opposition: None viii. Commenting: No ix. Written testimony: None X. Staff presenting application: Caleb Hood xi. Other staff commenting on application: No P. Key Issues of Discussion by Council: i. None f. Key Council Changes to Staff/Commission Recnmmendatinn i. None Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 2 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING ATE OF DECEMBER 18, 2007 3. PROPOSED MOTION (to be considered after the public hearing) Approval After considering all Staff, Applicant and public testimony, I move to recommend approval to the City Council of File Numbers AZ -07-017 and PP -07-021 as presented in the Staff report for the hearing date of November 15, 2007, with the following modifications to the proposed development agreement and/or conditions of approval: (add any proposed modifications.) Denial After considering all Staff, Applicant and public testimony, I move to recommend denial to the City Council of File Numbers AZ -07-017 and PP -07-021 as presented during the public hearing on November 15, 2007, for the following reasons: (you should state specific reasons for denial of the AZ and PP requests.) Continuance After considering all Staff, Applicant and public testimony, I move to continue File Numbers AZ -07-017 and PP -07-021 to the hearing date of (insert continued hearing date here) for the following reason(s): (you should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 6380 N. Locust Grove Road, Section 29, Township 4 North, Range 1 East b. Property Owners of Record: David Dean 1746 E. Dunwoody Court Meridian, Idaho 83642 c. Applicant: Same as above d. Representative: Tim Mokwa, Toothman Orton Engineering e. Present Zoning: RUT (Ada County) f. Present Comprehensive Plan Future Land Use Designation: Medium Density Residential g. Description of Applicant's Request: The Applicant is requesting annexation and zoning, preliminary plat approval for 54 commercial, residential and common lots on approximately 40.4 acres and alternative compliance for the ten foot wide landscape requirement adjacent to localroads. h. Applicant's Statement/Justification (see Applicant's application and letter): The subject property is intended to develop with a mix of retail and office uses, patio homes, a private school site and estate lots. Three distinct zoning designations are being requested to accommodate the mixed use development. The C -C zoning district would allow for the development of the school site along Locust Grove and professional offices and limited retail uses adjacent to the Chinden Corridor. The residential component of the proposed development also transitions from a higher density (Patio Homes) to estate lots. It is the intention of the developer to create a mixed use community that is pedestrian oriented by providing pedestrian pathways through out the development and providing such amenities as a pond, tot lots, gazebos and picnic areas. Please see Applicant's submittal letter for more information. Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 5. PROCESS FACTS a. The subject application will in fact constitute an Annexation as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11 Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. b. The subject application will in fact constitute a Preliminary Plat as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. c. The subject application will in fact constitute an Alternative Compliance review as determined by City Ordinance. By reasons of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is not required on this matter. d. Newspaper notifications published on: October 29, 2007 and November 2, 2007 (Planning & Zoning Commission); November 26, 2007 and December 10, 2007 (City Council) e. Radius notices mailed to properties within 300 feet on: October 19, 2007 (Planning & Zoning Commission); November 21, 2007 (City Council) f. Applicant posted notice on site by: November 5, 2007 (Planning & Zoning Commission); December 8, 2007 (City COQIIcil) 6. LAND USE a. Existing Land Use(s): There is an existing barn proposed to remain on site; the remainder of the property is vacant agricultural land. b. Description of Character of Surrounding Area: The subject site is surrounded by residential subdivisions located on the north, east and south sides of the parcel. A church site and Meridian Joint School District school site are located to the west of the property. c. Adjacent Land Use and Zoning: 1. North: Single-family Residential, Banbury No. 6; zoned R -1-P (City of Eagle) 2. South: Single-family Residential Dunwoody Subdivision; zoned RUT (Ada County) 3. West: Church site and Central Academy High School; zoned RUT (Ada County) and R-4 4. East: Single-family Residential, Fuller Ranchettes Subdivision; zoned Rl (Ada County) d. History of Previous Actions: none e. Existing Constraints and Opportunities: 1. Public Works Location of sewer: There is an existing main in Locust Grove. Location of water: There is an existing main in Locust Grove. Issues or concerns: None. 2. Vegetation: There are some existing trees on the subject properties that should either be preserved or mitigated for. 3. Flood plain: N/A 4. Canals/Ditches Irrigation: The Fuller Drain and the Karnes Lateral do exist on the site and will require tiling per code. 5. Hazards: N/A Three Comers —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 4 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING ATE OF DECEMBER 18, 2007 6. Proposed Zoning: C -C, R-8, R-2 7. Size of Property: 40.4 acres f. Summary of Proposed Streets and/or Access: The submitted Preliminary Plat shows a full - access driveway on Locust Grove Road for the school site. The applicant is also proposing a public street access onto Locust Grove located 240 feet south of Chinden Boulevard.No direct lot access to Chinden is proposed. The internal public streets are all public. ACHD has not provided Staff with comments regarding the proposed development. When comments are received, staff will include in Exhibit B. g. Landscaping: 1. Width of street buffer(s): A thirty-five foot wide landscape buffer is required on Locust Grove Road and Chinden Boulevard. Both roadways are designated as entryway corridors. By ordinance, a 35 -foot wide landscape buffer is required. Furthermore, UDC 11-2B-3 requires a minimum 10 foot landscape buffer along local commercial streets. The applicant has requested alternative compliance for this section of the code to allow the center medians to meet the intent of this section of the code (analysis is provided in Section 10 below). 2. Width of buffers between land uses: A twenty-five foot wide land use buffer is required between C -C zoned properties and residential properties. There are residential properties to the south and east of the subject site. 3. Percentage of landscaped area: 40% for the commercial portion of the development and future school site. Although this calculation is high, majority of the landscaping will be the 35 foot landscape buffers adjacent to Locust Grove and Chinden Boulevard and playing fields for the school site. The residential portion is providing 13% of open space for the proposed development. This is exceeding the 10% requirement in accordance with UDC 11- 3G-3. 4. Other landscaping standards: UDC 11-3B-8 and UDC 11-3B-12 require landscaping within and around parking lots and micro pathways. The landscaping standards for parking lots will be applied as part of the issuance of a Certificate of Zoning Compliance permit and the micro pathways standards will be applied at the final platting of the project (see Exhibit B, Development Agreement Provisions and Conditions of Approval). h. Off -Street Parking: One off-street parking space is required for every 500 square feet of gross floor area in commercial districts, per UDC 11 -3C -6B. (See UDC 11-3C-6for required number of off-street parking spaces for residential use) i. Required Dimensional Standards for the C -C, R-8, and R-2 zones: C -C Dimensional Standards Front setback:0 Rear setback: 0 Interior side setback: 0 Maximum building height: 50 feet Maximum building size without design standard approval: 60,000 square feet R-8 Dimensional standards: Front setback: 20' to garage and 15' to living area Rear setback: 12' Interior side setback: 5' Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 5 9 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Maximum building height: 35 feet Lot Frontage: 50' Minimum Lot Size: 5,000 square feet R-2 Dimensional standards: Front setback: 20' Rear setback: 15' Interior side setback: 7.5' per story Maximum building height: 35 feet Lot Frontage: 80' Minimum Lot Size: 12,000 square feet j. Subdivision Plat Information 1. Residential Lots: 33 2. Non-residential Lots: 11 3. Total Building Lots: 44 4. Common Lots: 10 5. Other Lots: N/A 6. Total Lots: 54 k. Amenities: The applicant is proposing a variety of amenities on the site. Amenities include: a pond, a multi -use pathway around the perimeter and internally to the site, a picnic shelter with barbeques, a water feature into the entrance of the patio homes, several grassy areas adjacent to a tot -lot and an entry feature highlighting the entrance into the development. See the concept plan and landscape plan for details. 7. COMMENTS MEETING On October 26, 2007, a joint agency and departments meeting was held with service providers in this area. The agencies and departments present include: Meridian Fire Department, Meridian Public Works Department, and Meridian Police Department. All of the received comments have been included within this report (Exhibit B). 8. COMPREHENSIVE PLAN POLICIES AND GOALS This property is currently designated "Medium Density Residential" on the Comprehensive Plan Future Land Use Map. However, the Applicant has requested a Map amendment to change the designation of this site to "Mixed Use - Community" (CPA -07-011). On November 1, 2007, the Planning and Zoning Commission forwarded on a recommendation of approval to change the land use designation for this site from Medium Density Residential to Mixed Use - Community. Prior to the City Council hearing date, all of the applications associated with this site will be heard concurrently by the City Council. The conditions of approval for the AZ and PP application are subject to the City Council's approval of the CPA on this site. Staff is assuming Council approval of CPA -07-011. In Chapter VII of the Comprehensive Plan, the mixed use designation is defined in part as an area that is situated in highly visible or transitioning parts of the City where innovative and flexible design opportunities are encouraged. The Mixed Use — Community designation allows residential density between 3 and 15 dwelling units per acre, up to 200,000 square feet of non-residential building area, and is intended to allow a broad range of uses. Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 6 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Idaho Code 67-6508 states that "the plan shall consider previous and existing conditions, trends, desirable goals and objectives, or desirable future situations for each planning component." Staff has reviewed the subject CPA, AZ and PP applications and offers the analysis and recommendations contained herein for the Commission and Council's consideration (Staff analysis in italics): • When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner: • Sanitary sewer and water service will be extended to the project at the developer's expense. • The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed, the lands will be under the jurisdiction of the Meridian City Fire Department, who currently shares resource and personnel with the Meridian Rural Fire Department. • The subject lands currently lie within the jurisdiction of the Ada County Sheriff's Office. Once annexed, the lands will be serviced by the Meridian Police Department (MPD). • The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACRD). This service will not change. • The subject lands are currently serviced by the Meridian School District #2. This service will not change. • The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Municipal, fee -supported, services will be provided by the Meridian Building Department, the Meridian Public Works Department, the Meridian Water Department, the Meridian Wastewater Department, the Meridian Planning Department, Meridian Utility Billing Services, and Sanitary Services Company. • "Restrict curb cuts and access points on collectors and arterial streets." (Chapter VII, Goal IV, Objective D, Action item 2) On the submitted concept plan, the Applicant is proposing two access points to Locust Grove Road. One will provide access to the private school site and the other is a public street which provides access and inter -connectivity to the mixed use development. Staff is supportive of both access points. However, Staff has not received comments from AChD regarding the proposed access points. No direct lot access to Chinden was proposed, and none is approved with these applications. • "Require appropriate landscape and street buffers along transportation corridors (setback, vegetation, low walls, berms, etc.)." (Chapter VII, Goal IV, Objective D, Action item 4) Chinden Boulevard and Locust Grove Road are designated as entryway corridors. By City Ordinance, a 35 foot wide landscape buffer is required adjacent to both Locust Grove Road and Chinden Boulevard. • "Require all commercial businesses to install and maintain landscaping." (Chapter V, Goal III, Objective D, Action item 5) Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 7 i 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 The subject site will be responsible for installing and maintaining the appropriate landscape buffers, parking lot landscaping and streetscape landscaping at the time said parcel is developed. • "Permit new ... commercial development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (Chapter IV, Goal I, Obj. A, #6) This parcel is contiguous to the city. Sanitary sewer and water are available to this parcel. • "Plan for a variety of commercial and retail opportunities within the Impact Area." (Chapter VII, Goal 1, Objective B) Staff believes that the future proposed education institution and associated office/retail uses will, in fact, contribute to the variety of services located within the area and will complement the existing and future residential developments. • Chapter VII, Page 103 — Mixed Use Community Standards — Up to 25 acres is permitted for non-residential uses; up to 200,000 square feet of non-residential building area; residential densities of 3 to 15 units/acre. As part of PP and AZ applications, the applicant is proposing approximately 21 acres (including the school site) for non-residential uses. The commercial portion of the development is proposing non-residential building areas between 40, 000 and 80, 000 square feet of office and retail space. The applicant is proposing R-8 and R-2 zoning for the residential portion of the mixed use community. Staff calculates the net density of the proposed project at 2.8 units to the acre which is slightly below the Comprehensive Plans standards for a mixed-use community. However, due to the existing county subdivisions in this area, staff believes the proposed density is appropriate. Staff is supportive of the mixed use designation and finds the proposed development to be in substantial compliance with the City's Comprehensive Plan. • Mixed Use standards, pages 102 and 103, Chapter VII: Purpose Statement: The purpose of the MU designation on the Future Land Use Map is to identify key areas which are either infill in nature or situated in highly visible or transitioning areas of the city where innovative and flexible design opportunities are encouraged. The highly visible location of this property, at the corner of Chinden Boulevard and Locust Grove Road, makes it a good candidate for a quality mixed use development. Fifth Bullet, bottom of page 102: Where the project is developed adjacent to low or medium density residential uses, a transitional use is encouraged. Staff believes that the proposed "Mixed --Use Community" land use designation for this property will be compatible with the surrounding properties adjacent to the site. The site is expected to develop with office and retail uses along Chinden Boulevard and a Private School site adjacent to Locust Grove Road. The proposed residential potion of the development will also transition from higher density residential patio homes located internally, to three-quarter acre estate lots adjacent to the existing county subdivisions. With Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING•DATE OF DECEMBER 18, 2007 the commercial uses along the major roadways to the transitioning of medium density residential to low density residential, staff believes the future development of the site will not have an adverse impact on the surrounding uses. Sixth Bullet, top of page 103: A mixed use project shall include a principal use (retail, office, professional or residential) and at least one other type of land use. Exceptions may be granted from smaller site on a case-by-case basis. Staff is supportive of the proposed mix of retail/commercial and residential uses on this site. Eighth Bullet, top of page 103: All mixed use projects shall be directly accessible to neighborhoods within the section by both vehicles and pedestrians. The conceptual plan provided by the Applicant shows excellent connectivity between the residences and businesses as well as from the adjacent sidewalks on the streets. Staff recommends that the Commission rely on any verbal or written testimony that may be provided at the public hearing when determining if the applicant's development request is appropriate for this property. 9. UNIFIED DEVELOPMENT CODE a. Allowed Uses in the Commercial Districts: UDC Table 11-2B-2 lists the permitted, accessory, and conditional uses in the C -C zoning district. Personal and Professional Services and retail stores are listed as principally permitted uses in the C -C district. There is a maximum building size in the C -C district of 60,000 square feet before administrative design review is required. However, due to their location on Entryway Corridors (Locust Grove Road and Chinden Boulevard), design review will be required for all of the commercial buildings on this site. b. Purpose Statement of Zoning District: The purpose of the Commercial Districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Four Districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. c. Residential Schedule of Use Control: UDC Table 11-2A-2 lists single-family dwellings as principal permitted uses in the R-8 and R-2 zoning districts. d. Purpose Statement of Zone: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Connection to the City of Meridian water and sewer systems is a requirement for all residential districts. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation: AZ Applications: The annexation and zoning of this site is contingent upon City Council approval of CPA -07-011 (see Section 8 above). The applicant is proposing C -C, R-8 and R-2 zoning designations, which are generally consistent with the proposed Mixed Use - Community Map designation for this site. Approval of the subject annexation and zoning request would allow the Applicant to obtain commercial (C -C) and residential (R-8 and R-2) zoning designation for the subject property. According to UDC 11-2B-1 Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 9 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING ATE OF DECEMBER 18, 2007 and UDC 11-213-2, the uses proposed for this site, retail stores, professional services, a private school, and single family residential are principal permitted uses in the proposed C -C, R-8 and R- 2 zoning districts. The Applicant has submitted a preliminary plat, a conceptual development plan and building elevations showing how this site may develop with a mix of limited retail and office uses, a private school site, patio homes and estate lots. Based on the policies and goals contained in the Comprehensive Plan and the proposed Future Land Use Map designation of Mixed Use — Community for this property, Staff believes that the requested C -C, R-8 and R-2 zoning districts are appropriate for this property. Please see Exhibit D for a detailed analysis of the required facts and findings for an annexation. The annexation and zoning legal description prepared by Daniel S. Young, PLS, dated October 4, 2007 and submitted with the application, is accurate and meets the requirements of the City of Meridian and State Tax Commission. Development Agreement (DA): UDC 11 -5B -3D2 provides the Planning & Zoning Commission and City Council with the authority to require a property owner to enter into a DA with the City of Meridian that may require some written commitment for all future uses. Due to the highly visible location of this site, and the proposed mix of commercial and residential uses, Staff believes that a DA is necessary in this instance. If the Commission or Council believe that additional or different DA provisions then are provided herein are necessary to ensure that this property is developed in a fashion that is consistent with the Comprehensive Plan and does not negatively impact nearby properties, Staff recommends a clear outline of the commitments of the developer be made. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) (at the time of annexation ordinance adoption), and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 to initiate this process. The DA shall incorporate the provisions listed in Exhibit B of the Staff Report and be approved by the Council within 6 months. Concept Plan: The Applicant has submitted a concept plan for this site demonstrating how both the commercial portion and the proposed Private School site is to develop for this project. The concept plan shows nine office buildings and a retail pad (NOTE: no building proposed on the retail pad of the concept plan) located in the northwest corner of the commercial portion of the development, at the corner of Chinden and Locust Grove. The applicant has indicated in the application that cumulative square footages for the commercial site is expected to range from 40,000 to 80,000 square feet which is well below 200,000 square feet allowed for commercial uses within the Mixed -Use Community designation. The concept plan also illustrates the residential lot layout for the site. Internal to the development will be patio home lots transitioning to custom home estate lots which staff finds compatible with the surrounding County Subdivisions to the east and south of the subject site. The concept plan for the school site illustrates the site design of the building and the associated playground and play fields for future students. Staff is generally supportive of the conceptual site design for this parcel. However, all commercial buildings including the school will require future CZC and DR approval (see below for additional analysis). Phasing Plan: The applicant is proposing to phase the project based on market demand. Phase 1 is to include the development of the school site (NOTE: the school site is proposing to phase the property). Phase 2 will be the commercial portion of the development and Phase 3 and 4 include Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 10 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING ATE OF DECEMBER 18, 2007 the residential portions (Patio Homes and Custom Homes) of the proposed development. Staff is supportive of the phasing plan proposed by the applicant. As mentioned above, the Private School site is proposing a phasing plan as well. The phasing plan indicates phasing for future school expansions. All other improvements including the parking lot, the ball fields and the playground should be bonded for and installed prior to occupancy. Access: Chinden Boulevard, a state highway, and Locust Grove Road are both classified as arterial roadways. The City typically tries to limit the number of access points to arterial streets and limits access points on Chinden Boulevard to the half mile. Except for one full -access driveway to Locust Grove Road for the school site, and one full -access public street to Locust Grove Road, no other access points to Locust Grove Road or Chinden Boulevard should be allowed with development of the subject property. Amenities: The Applicant has provided several amenities for the site. The concept plan shows an entry way feature into the development, a multi -use pathway around the perimeter and internal to the site, a pond, landscape street medians, tot -lot, abundant grassy open space, and picnic shelters with barbeques for the future residents. Staff is generally supportive of these amenities, and is requiring such as a provision in the DA. Staff believes the applicant has done a great job providing amenities to this development; however a central plaza with sitting benches and a water feature should be required within the commercial portion of the development along Chinden. The Applicant has also done a great job of proposing pedestrian connections between the proposed development and the adjacent future residential uses. The pedestrian walks should be constructed as shown on the concept plan. However, in accordance with the requirements of the UDC, the pathway along Chinden Boulevard should be constructed 10' in width (1,290 feet currently shown). Design Review (DR) and Certificate of Zoning Compliance (CZC): According to the UDC, no building or other structure shall be erected, moved, added to or structurally altered, nor shall any building, structure or land be established or changed in use without a certificate of zoning compliance (CZC) issued by the Administrator. A certificate of zoning compliance shall be issued only in conformity with the provisions of this Title and shall be required before the issuance of a building permit. In addition to the residential structures that do not require CZC or DR approval, there are 9 office buildings, one retail building and 1 private school site proposed for this site. Because the buildings will be located along Locust Grove Road and Chinden Boulevard (both Entryway Corridors), all of the commercial buildings on this site should be subject to design review approval (see UDC Table 11-3A-19). The Applicant shall be responsible to obtain DR and CZC permits from the Planning Department for all new commercial construction on the site prior to issuance of building permits. Building Elevations/Sizes: Front and rear building elevations were submitted for the Patio Homes proposed for this development. Building materials for the proposed homes include stucco and fiber cement siding, concrete tile or architectural composition shingles and brick or stone accents painted in earth tone colors. Staff is supportive of theses building elevations and building materials. As stated earlier, there are 11 commercial lots (including the private school lot) proposed for this site. The applicant has submitted conceptual streetscape plans for the commercial portion of Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 11 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 the site and front elevations for the Private School but does not call out building materials. As mentioned above the commercial buildings and the Private School for the proposed subdivision will require design review. UDC11-3A-19C lists the design standards for buildings along entryway corridors. The standards are as follows: 1) facades visible from public streets shall incorporate modulations in roofline, roofline recesses and projections along 20% of the length of the fagade, 2) the primary building entrance shall be clearly defined by the architectural design of the building. Windows and awnings or arcades shall total 30% of the facade facing the public street, 3) roof design shall demonstrate two or more of the following: overhanging eaves, sloped roofs, two or more roof [planes, varying parapet heights and cornices, 4) at least two changes color, texture and materials shall be incorporated into the building design, 5) all ground level and rooftop mechanical equipment shall be screened to the height of the units, 6) exterior building walls shall demonstrate the appearance of high quality materials of stone, brick, wood or other native materials, and 7) no more than 70% of the off street parking area for the structure shall be located between the front facade of the structure and the abutting streets, unless the principal building and/or parking is screened from view by other structures. All residential buildings on this site should substantially comply with the above mentioned residential building materials and colors and all commercial buildings, including the private school, should be subject to frill compliance with future Design Review (UDC 11- 3A-19). PP Application: Dimensional Standards: The applicant is proposing three different zoning districts for this development. The commercial (C -C) portion of the development does not have dimensional standards. The residential zoning districts (R-8 and R-2) require minimum lots sizes. The minimum lot sizes for the detached single family residences in an R-8 zone is 5,000 square feet with a minimum of 50 feet of frontage; the R-2 standards require lot sizes of 12,000 with frontages of 80 feet. UDC 11 -2A -2B1 allows properties fronting on cul-de-sacs have a minimum frontage of 30 feet. The preliminary plat submitted indicates Lots 10 and 11 of Block 1 do not meet the cul-de-sac frontage requirement and Lots 5, 6 and 8 of Block 6 do not the minimum 5,000 square feet requirement. These corrections should be made prior to signature on the final plat; all residential lots should conform to the minimum dimensional standards of the UDC. Access: As mentioned earlier, the Applicant is proposing a full -access public street to Locust Grove Road and a full driveway access to the Private School site. Except for the driveway and public roadway to Locust Grove Road, a note shall be placed on the final plat prohibiting direct lot access to Chinden Boulevard and limiting access to Locust Grove Road. In addition, a cross- access/cross-parking easement/agreement shall be recorded for all commercial lots within the subdivision. Landscaping: Locust Grove Road and Chinden Boulevard are designated as an Entryway Corridors. A 35 -foot wide landscape buffer is required adjacent to Entryway Corridors (UDC Table 11-2B-3). The Applicant is proposing a 35 -foot wide landscape buffer along both Locust Grove Road and Chinden Boulevard. UDC Table 11-2B-3 requires a 10 -foot wide landscape buffer along local/commercial streets. The applicant has requested alternative compliance to allow the center medians serve as the required landscaping adjacent to local streets. The intent of this request is to create an urban streetscape by constructing the future office /retail buildings up to the street as submitted on the concept plan. In Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 12 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING ATE OF DECEMBER 18, 2007 Lieu of the 10 foot wide landscape buffers along streets, staff supports and approves ALT -07-015 associated with the findings in Exhibit D. However, the proposed center medians should be constructed a minimum of 10 feet in width measured inside of curbs and contain materials as shown on the landscape plan. There are existing trees on this site. The applicant states some are to remain and be protected during construction and others are to be removed. Any existing on-site tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of those removed. Required landscaping trees will not be considered as replacement trees for those that are removed. The Applicant should coordinate a mitigation plan with Elroy Huff at the Meridian Parks Department, for any trees that will be removed. If the subject annexation and zoning application is approved, commercially -zoned property will be adjacent to existing and proposed residential properties to the south and east. To buffer the existing and proposed residential land uses to the south and east from future commercial (C -C) uses on this site, a minimum 25 -foot wide landscape buffer should be installed (UDC Table 11- 2B-3). The applicant is proposing trees to be planted within the 25' sewer and irrigation easement along the south and east side of the school site. City Code (UDC 11-3B-7) requires an additional 5' buffer width where the buffer is encumbered by easements or other restrictions. An additional 51of buffer width should be required to allow for the planting of trees along the southern boundary of the school site. Landscape materials should be installed in accordance with UDC 11-3B-9 and create a barrier where the trees touch at the time of maturity. The submitted landscape plan fails to show landscaping within the parking lots. Particularly trees and other landscape materials should be installed within and at the ends of all the parking islands. All internal and parking lot landscaping should be installed in accordance with UDC 11-3B-8. Open Space: The applicant has provided 13% of landscaped usable open space, meeting the 10% minimum required by UDC 11 -3G -3A-1. With the above mentioned amenities and Staff's recommendation of adding a plaza to the commercial portion of the development, Staff finds the applicant in substantial compliance with UDC 11-3G-3. Pathways: As stated earlier, the proposed development is adjacent to Chinden Boulevard: State Highway 20/26. The submitted concept plan illustrates a pathway spanning the entire length of development along Chinden Boulevard. UDC 11-3H-4 requires the applicant be responsible for constructing a 10 foot multi use pathway along Highway 20/26. Staff believes the applicant should construct a ten foot pathway along Chinden Boulevard in accordance with UDC 11- 3H4. Development along State Highways: UDC 11-3H-3 regulates any development along state highways. This section of the code also regulates access to State and Federal highways and future right of way reservations for IID. Chinden Boulevard limits access to the half mile mark between section lines. The applicant has not proposed any access points to Chinden Boulevard with the submitted AZ and PP applications. As indicated on the preliminary plat for the project, the applicant is responsible for reserving 70 feet of right way for future expansion of Chinden Boulevard. Staff has conditioned this in Exhibit B below. Existing Structures: The site currently contains an existing barn that the applicant is proposing to remain. Because the existing barn is considered an accessory structure and is not accompanied by a main living (principal) structure, it should be removed prior to the City Engineer's signature on the final plat. Fencing: The Applicant is not proposing/showing any new fencing on any of the submitted plans. Permanent fencing is not required. However, if permanent fencing is not provided, Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 13 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit for this site. Staff recommends that the Applicant, at the public hearing, testify as to whether any permanent fencing will be installed on this site, particularly around the perimeter. Ditches, Laterals, and Canals: The Fuller Drain and the Karnes Lateral run througb/along this property. Per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways and waterways being used as amenities, which intersect, cross or he within the area being subdivided shall be covered. Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single - point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. Staff recommends approval of Three Corners Subdivision (AZ-07-017/PP-07-021/ALT-07- 015), as presented in the Staff Report for the hearing date of November 15, 2007, subject to the Findings of Fact listed in Exhibit D and subject to the conditions of approval listed in Exhibit B. The Meridian Planning & Zoning Commission heard these items on November 15 2007 At the public hearing the Commission moved to recommend approval of the subiect AZ and PP applications. The Meridian City Council heard these items on December 18 2007 At the mblk Baring the Council approved the subject A7. and PP requesL 11. EXITS A. Drawings 1. Vicinity Map 2. Preliminary Plat (dated: October, 2007) 3. Landscape Plan (dated: October, 2007) 4. Phasing Plan 5. Site Plan for School Site (Phase 1) 6. Concept Plan 7. Elevations for School Site 8. Elevations for Office Buildings 9. Elevations for Patio Homes 10. Streetscape of Commercial Area B. Conditions of Approval 1. Planning Department 2. Public Works Department 3. Fire Department Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 14 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING•DATE OF DECEMBER 18, 2007 4. Police Department 5. Ada County Highway District (no comments received) 6. Settler's Irrigation District 7. Central District Health Department C. Legal Descriptions & Exhibit Maps D. Required Findings from Unified Development Code Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 15 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Vicinity Map Exhibit A — Page 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Preliminary Plat SIM" am smarm !sMuman w"v=w AM= VQV 'OHVal `NV GIUMN �. aNedww eNnu now NOM-NvARIOos NOISwaff 1S Samoa REHM � ��ie�l� l ease I' Exhibit A — Page 2 U12 bb.b bbb kb".b bbb 9bbbbsr.c. �l l Ifl il oil �d Isid! 1161 i1:i waw high til! r B� a yge�y b l i3' e fi ` d d Y d • d � " y �d Isid! 1161 i1:i waw high til! r B� a yge�y b l i3' e fi ` 8• �m CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARIN� ATE OF DECEMBER 18, 2007 Landscaping Plan Pf�f�-ffflR,- � ,.�as..ir �ysf wraf�rrc_�rarJ .�s . mm 2039cum AN= V4V 'OSYUt '% xoieill=ns ommoo um Exhibit A — Page 3 -- — "ff 8 8 1 + +b� 8 8 9 t9f f a • 9 f f -- — "ff 8 8 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 I Exhibit A — Page 4 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Phasing Plan Exhibit A — Page 5 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Site Plan for School (Phase 1) Exhibit A — Page 6 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Concept Plan L=OWs�14 OHVCI'NVlGlN3Wsss g B4 d NOISIA[Gens SH3NUO3 33UH1 NVId 1d33NO3 I ` 41 � 00000001 � zZ w M ,65,Lf.00 SM 1 OO Lp l 11 I r 5 V tl O t`if � all vi wll § � 1 p Y I 1 I I Exhibit A — Page 7 o 0 t'j• {�l �! T 61 I ii I O V� � 1 1 I f� oil 1 I O 1� 1 TI l� I Na ,I {BFB I I t I 4 I �) 'I I 1 .I CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Elevations: Private School Exhibit A — Page 8 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Elevations: Office Buildings 3 `�ail4�0 P 9,0491 oses g , 04 e OHvai 'NdICI1N3VY IIOISWcan3 SN3NN00 33UH1 JIM Ell SNOI1bA3131d30N0O ! Exhibit A - Page 9 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Elevations: Patio Homes Ir O {tLLtlii 7 Y U fA Exhibit A —Page 10 H L a) E 0 U m s u.i E 0 3 a) 5 0 i cc C c� C C 0 .S CD C 0 U a) r C E CL 0 a� m 0 c cv (1) 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 w 0 a w Y U a m Exhibit A — Page 11 L•C N 0 ca -a c ca .c a) c 0 .S co Imm E 0 0 0 H C ai E Q 0 > aD 0 c ca N 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Conceptual Streetscape �-opmt e s�v �e4 I = Exhibit A - Page12 n R oHvai 'iatum ]ens sm3woo gauRL SNOILVA3131d33NO3 r, W W LU CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 B. Conditions of Approval 1. PLANNING DEPARTMENT 1.1 ANNEXATION/ZONING 1.1.1 The annexation and zoning legal descriptions submitted with the application (stamped on October 4, 2007 by Daniel S. Young, PLS) is accurate and meet the requirements of the City of Meridian and Idaho State Tax Commission. 1.1.2 A Development Agreement will be required as part of the annexation and zoning of this property. Prior to the annexation and rezone ordinance approvals, a DA shall be entered into between the City of Meridian, the property owner(s) (at the time of annexation/rezone ordinance adoption), and the developer. The applicant shall contact the City Attorney, Bill Nary, at 888-4433 within 6 months of Council approval to initiate this process. The DA shall include, at a minimum, the following: Development of the property shall substantially comply with the residential elevations and building materials (stucco and fiber cement siding, concrete tile or architectural composition shingles and brick or stone accents painted in earth tone colors) and the conceptual site plan submitted with the subject application (see Exhibit A), including the concepts outlined below. ➢ Pedestrian connections shall be constructed between commercial buildings in the form of pathways distinguished from vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks; ➢ Commercial structures shall be built adjacent to roadways with parking to the rear and sides of the structures; Minimum of 8 buildings with no one building exceeding 33,600 square feet. The maximum allowable non-residential square footage for this development, excluding the private school, shall be 100,000 square feet. ➢ Provide the amenities as shown on the concept plan including but not limited to a pond with water feature, a common pathway along the perimeter and internal to the proposed development, picnic shelter with barbeques, wate gggy feature on Lot 1 Block 5 and an entry feature highlighting the entrance into the development. The applicant shall also provide an additional plaza area within the commercial portion of the development to include sitting benches and a water feature. ➢ Windows, awnings, or arcades totaling at least 30% of the length of the fagade shall be provided for facades that are viewable from other structures; ➢ Exterior building walls shall demonstrate the appearance of high quality materials of stone, brick, wood, or other native materials (acceptable materials include tinted or textured masonry block, textured masonry block, textured architectural coated concrete panels, or stucco or stucco like synthetic materials - smooth faced concrete block, tilt -up concrete panels, or prefabricated steel panels are prohibited except as accent materials; ➢ The commercial building design shall incorporate at least 2 changes in one or a combination of the following: color, texture and materials; ➢ Rooflines shall demonstrate 2 or more of the following: overhanging eaves, sloped roofs, two or more roof planes, varying parapet heights, and cornices; Exhibit B — Pagel 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 ➢ The primary building entrances shall be clearly defined by the architectural design of the building. • All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. • The Applicant shall be responsible for all costs associated with sewer and water service installation. • The following shall be the allowed uses on this property: Permitted and accessory uses within the C -C zone. All conditionally permitted uses on the subject site shall be subject to CUP approval. • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • The Applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review approval from the Planning Department prior to any commercial building construction on the subject property. • Except for one full -access for the private school and one public street access to Locust Grove Road, no other access points to Locust Grove Road or Chinden Boulevard shall be allowed. • Construct a 35 -foot wide landscape street buffer along Locust Grove Road and Chinden Boulevard as proposed. Include the construction of a 10 foot wide pathway adjacent to Chinden Boulevard in accordance with UDC 11-3H-4. • Construct a minimum 25 -foot wide landscape buffer between all C -C zoned property and residential uses. • Preserve a minimum 70 -foot wide right-of-way for Chinden Boulevard, and construct a minimum 10 -foot wide pathway adjacent to the site. Preliminary Plat Site Specific Conditions 1.2.1 The 54 -lot preliminary plat prepared by Toothman-Orton, dated October, 2007 (attached in Exhibit A), is approved, with the conditions listed herein. Any future development agreement shall also be considered conditions of the Preliminary Plat (PP -07-021). All lots, including Lots 10 and 11, Block 1 and Lots 5, 6, and 8, Block 6, shall meet the minimum dimensional standards of the zoning district. 1.2.2 Place a note on the face of the final plat prohibiting direct lot access to Chinden Boulevard and Locust Grove Road, except for the full -access driveway to Locust Grove Road for the school site and the public street access into the development. Said public street (E. Three Corners Trail) shall be stubbed into the southeast comer of the property for future connectivity, as proposed. 1.2.3 A cross-access/cross-parking easement/agreement shall be recorded for all commercial lots within the subdivision. All lots within the subdivision shall have access to the access points approved in this application. This agreement shall be recorded and a copy of said agreement Exhibit B — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 submitted to the City prior to the City Engineer's signature on the final plat OR a note shall be added to the face of the final plat granting said cross -access. 1.2.4 Prior to the City Engineer's signature on the final plat, all existing structures shall be removed. The existing barn may remain until the portion of the development containing the barn is final platted. 1.2.5 The landscape plan prepared by Toothman-Orton, dated October 07, labeled Sheets 6 & 7 (attached in Exhibit A), is approved with the following notes/changes: • Provide a minimum 35 -foot wide landscape buffer along Locust Grove Road and Chinden Boulevard. A 10 foot wide pathway shall be constructed along Chinden Boulevard. All landscape materials shall be installed in accordance with UDC 11-3B-9, Landscape Street Buffers. Provide a 25' landscape buffer adjacent to the existing and proposed residential uses to the south and east of the school site and at the northeast corner of the site (along Lot 2, Block 9). An additional 5 foot wide buffer width shall be added to the southern and eastern boundary of the school site to allow the trees to be planted outside of the sewer and irrigation easements per UDC 11 -3B -7C -lb. All landscape material shall be installed in accordance with UDC 11- 3B-9, Landscape Buffers to Adjoining Uses, and create a barrier where the trees touch at the time of maturity. • In lieu of the 10 -foot wide street buffer adjacent to E. Three Corners Trail, construct center medians (ALT -07-015). Said medians should be constructed at a minimum of 40 9 feet in width measured inside of curbs and contain materials as shown on the landscape plan. • Per UDC 11-3B-10, the Applicant shall work with the City Arborist, Elroy Huff, on designing, adopting, and implementing a protection and mitigation plan for the existing trees on site. • A written certificate of completion should be prepared by the landscape architect, designer, or qualified nurseryman responsible for the landscape plan. All standards of installation should apply as listed in UDC 11-3B-14. Submit revised landscape plans to the Planning Department with the submittal of the final plat application. 1.2.6 This subdivision lies within the Settlers' Irrigation District. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single -point connection to the domestic water system shall be required. If a single -point connection is utilized, the developer shall be responsible for the payment of assessments for the irrigable landscape areas prior to signature on the final plat by the Meridian City Engineer. 1.2.7 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, that intersect, cross or lie within the area being subdivided shall be tiled. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department prior to construction plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 1.2.8 All development improvements including water, sewer, fencing, landscaping and pressurized irrigation shall be installed and approved prior to obtaining Certificates of Occupancy. 1.2.9 A letter of credit or cash surety in the amount of 110% will be required for all required fencing, Exhibit B — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 pressurized irrigation, landscaping, sanitary sewer, water, etc., prior to signature of the final plat. 1.2.10 Applicant shall be required to pay Public Works development plan review and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 1.2.12 Maintenance of all common areas shall be the responsibility of the developer or assigns. Record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including but not limited to structures, parking, common areas, private streets, and other development features. General Conditions 1.3.1 Sidewalks/walkways shall be installed within the subdivision and along the adjacent streets pursuant to UDC 11-3A-17. 1.3.2 The Applicant shall comply with the outdoor lighting standards shown in UDC 11-3A-11. 1.3.3 A detailed landscape plan, in compliance with the landscape and subdivision ordinance, and as noted in this report, shall be submitted for the subdivision with the final plat application. Where the Applicant has submitted a preliminary landscape plan and where Staff has reviewed such plan, the landscaping shall be consistent with the preliminary plan with modifications as proposed by Staff. 1.3.4 The Applicant shall submit a fencing plan with the final plat application for the subdivision. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. All fences shall taper down to 3 feet maximum within 20 feet of all right-of-way. All fencing should be installed in accordance with UDC 11-3A-7. 1.3.5 Staff's failure to cite specific ordinance provisions or terms of the approved annexation or preliminary plat does not relieve the Applicant of responsibility for compliance. 1.3.6 Preliminary plat approval shall be subject to the expiration provisions set forth in UDC 11-613- 7. Z. PUBLIC WORKS DEPARTMENT 2.1 Sanitary sewer service to this development is being proposed via extension of mains in N Locust Grove Road. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is being proposed via extension of mains in N Locust Grove Road. The applicant shall be responsible to install two water connections from N Locust Grove Road due to fire flow requirements. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 The applicant may be required to install a PRV at any location needed to control the risk of conflicting pressure zones. Coordinate size and location with Public Works. 2.4 The Applicant shall provide a 20 -foot common lot for all public water/sewer mains outside of public right of way. The common lot shall be covered with a blanket easement to the City of Meridian. Exhibit B — Page 4 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 2.5 The Applicant shall provide a 20 -foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easements shall not be dedicated via the plat. The description shall be consistent with the graphically depicted easements on the plat but be recorded as a separate document using the City of Meridian's standard forms. Submit an executed easement (on the form available from Public Works), a legal description, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. 2.6 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The Applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.7 All existing structures shall be removed prior to signature on the final plat by the City Engineer. The existing barn may remain until the portion of the development containing the barn is final platted. 2.8 All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. Plans shall be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department. If lateral users association approval can't be obtained, alternate plans shall be reviewed and approved by the Meridian City Engineer prior to final plat signature. 2.9 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.10 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.11 Street signs are to be in place, water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.12 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 2.13 All development improvements, including but not limited to sewer, fencing, micro -paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.14 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 2.15 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.16 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. Exhibit B — Page 4 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 2.17 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.18 All grading of the site shall be performed in conformance with MCC 11-12-311. 2.19 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.20 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.21 The Applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or the ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.22 At the completion of the project, the Applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.23 One hundred watt, high-pressure sodium streetlights shall be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior to commencing installations. 3. MERIDIAN FIRE DEPARTMENT 3.1 One and two family dwellings not exceeding 3600 square feet will require a fire -flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings greater than 3600 square feet and greater will require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 3.2 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %2" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on comers when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.4 Any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved tum around. Phasing of the project may require a temporary approved tum around on streets greater than 150' in length with no outlet. 3.5 All entrance and internal roads and alleys shall have a turning radius of 28' inside and 48' outside radius. Exhibit B — Page 6 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 3.6 For all Fire Lanes provide signage "No Parking Fire Lane". 3.7 Insure that all yet undeveloped parcels are maintained free of combustible vegetation. 3.8 Fire lanes, streets, and structures including the canopy height of mature trees shall have a vertical clearance of 13'6. 3.9 Operational fire hydrants, temporary or permanent street signs and access roads with an all weather surface are required before combustible construction is brought on site. 3.10 Building setbacks shall be per the International Building Code for one and two story construction. 3.11 The roadways shall be built to Ada County Highway Standards cross section requirements and shall have a clear driving surface. Streets with less than a 29' street width shall have no parking. Streets with less than 33' shall have parking only on one side. These measurements shall be based on the back of curb dimension. The roadway shall be able to accommodate an imposed load of 75,000 GVW. 3.12 Commercial and office occupancies will require a fire -flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed per Appendix D. 3.13 The fire department requests that any future signalization installed as the result of the development of this project be equipped with Opticom Sensors to ensure a safe and efficient response by fire and emergency medical service vehicles. This cost of this installation is to be borne by the developer. 3.14 Maintain a separation of 5' from the building to the dumpster enclosure. 3.15 Provide a Knox box entry system for the complex prior to occupancy. 3.16 The first digit of the Apartment/Office Suite shall correspond to the floor level. 3.17 The applicant shall work with Planning Department staff to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance at the required intersection(s). 3.18 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the International Fire Code. 3.19 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.20 Provide exterior egress lighting as required by the International Building & Fire Codes. 3.21 There shall be a fire hydrant within 100' of all fire department connections. 3.22 Buildings over 30' in height are required to have access roads in accordance with The International Exhibit B — Page 7 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 3.23 The fire department is opposed to any landscape island in the middle of a cul-de-sac that may prevent a fire truck from turning around on the end of the court. 3.24 Buildings or facilities exceeding 30 feet (9144mm) or three stories in height shall have at least three means of fire apparatus access for each structure. Two of the access roads shall be placed a distance apart equal to not less than one half of the length of the overall diagonal dimension of the property or area to be served, measured in a straight line. 3.25 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 4. Meridian Police Department 4.1 The police department has no concerns related to the site design of this project. 5. ADA COUNTY HIGHWAY DISTRICT 5.1 SPECIFIC CONDITIONS OF APPROVAL 5.1.1 Comply with requirements of TTD and City of Meridian for the US 20/26 — Chinden Frontage. Submit to the District a letter from ITD regarding said requirements prior to District approval of the final plat or issuance of a building permit or other required permits, whichever comes first. Contact the District III Traffic Engineer at 334-8340. 5.1.2 Dedicate 47 feet of right of way from the centerline of Locust Grove Road for the first 100 feet south Of Locust Grove/Chinden intersection abutting the parcel. The right of way purchase and sale agreement and deed must be completed and sighed by the applicant prior to the scheduling the final plat for signature by ACHD Commission or prior to issuance of a building permit or other required permits, whichever comes first. Allow 30 business days to process the right of way dedication after receipt of all requested material. The District will purchase the right of way which is in addition to existing right of way from available Corridor Preservation Funds. 5.1.3 Construct center left turn lanes on Locust Grove Road at the site approaches for E. Three Corners Trail and the school. 5.1.4 Construct a 5 foot concrete sidewalk 40 feet from the centerline of Locust Grove Road for the first 100 feet south of Locust Grove/Chinden intersection. The sidewalk will then taper to 28 feet from centerline, as proposed. Provide an easement for any segment of the sidewalk located outside of the right of way. 5.1.5 Construct one roadway to intersect Locust Grove Road, E. Three Corners Trail, located approximately 450 feet south of the northern property line, as proposed. Exhibit B — Page 8 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 5.1.6 Construct one 300 foot driveway approach on Locust Grove Road located approximately 750 feet south of the northern property line, as proposed. Pave the driveway its full width and at least 30 feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 foot radii abutting the existing roadway edge. 5.1.7 Construct E. Three Corners Trail from its intersection with Locust Grove bacj to its transition to a residential roadway with two 21 foot travel lanes, 9 foot center landscape islands, vertical cub, and gutter, 6 foot planter strips, and 4 foot detached sidewalks within the 64 feet right of way, as proposed. Provide a minimum 21 foot street section on either side of the center landscape islands, Provide an easement for any segment of the sidewalk located outside of the right of way. 5.1.8 Construct the residential section of E. Three Corners Trail as a 29 foot street section with vertical curb and gutter, 6 foot planter strip and 5 foot detached sidewalks within the 50 feet of right of way. Provide an easement from any segment of the sidewalk located outside of the right of way. 5.1.9 Construct E. Hawk Creek Court as a 29 foot street section with vertical curb and gutters, 6 foot planter strip and 5 foot detached sidewalk within the 50 feet of right of way. Provide an easement for ant segment of the sidewalk located outside of the right of way. 5.1.10 Construct N. Sweet Valley Circle as a standard 29 foot street section within the 42 feet of right of way, as proposed. 5.1.11 Construct one cul-de-sac turnaround with center landscape island, as proposed. Provide a minimum inside curb radius of 28 feet, and a minimum outside radius of 45 feet for the cul-de-sac turnaround. 5.1.12 Construct one stub street to the south, E. Three Comers Trail, located approximately 1,070 feet east of the western property line, as proposed. Construct one temporary turnaround on the property to the south, as proposed. 5.1.13 Construct one driveway to intersect E. Three Comers Trail, located approximately 200 feet east of the western property line, as proposed. Pave the driveway its full width and at least 30 feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 foot radii abutting the existing roadway edge. The driveway will be restricted to a maximum width of 36 feet. 5.1.14 Other than the access specifically approved with this application, direct lot access is prohibited to Locust Grove Road and Chinden Boulevard shall be noted on the final plat. 5.1.15 Comply with all Standard Conditions of Approval. 5.2 STANDARD CONDITIONS OF APPROVAL 5.2.1 Any existing irrigation facilities shall be relocated outside of the right-of-way. 5.2.2 Private sewer or water systems are prohibited from being located within any ACHD roadway or right-of-way. 5.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be home by the developer. 5.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5.2.5 Comply with the District's Tree Planter Width Interim Policy. Exhibit B — Page 8 i • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 5.2.6 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 5.2.8 The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 5.2.9 Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 5.2.10 Payment of applicable road impact fees is required prior to building construction in accordance with Ordinance #200, also known as Ada County Highway District Road Impact Fee Ordinance. 5.2.11 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 5.2.12 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 5.2.13 Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 6. SETTLERS IRRIGATION DISTRICT 6.1 All irrigation / drainage facilities along with their easements must be protected and continue to function. The facilities involved are the Fuller Drain and the Karnes Lateral. Please Contact Don Alloway of the Karnes Lateral at 323-0464. 6.2 A Land Use Change Application must be on file prior to any approvals. 6.3 A license agreement MUST be signed and recorded prior to construction of any SID facilities, or within its easements. 6.4 Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District's Board of Directors. 6.5 All storm drainage must be retained on-site. Exhibit B — Page 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 6.6 A pressure irrigation system must be provided to service all lots within the above-mentioned subdivision from the current delivery point. 7. CENTRAL DISTRICT HEALTH DEPARTMENT 7.1 After written approval from appropriate entities is submitted, we can approve this proposal for central sewage and central water. 7.2 The following plans must be submitted to and approved by the Idaho Department of Health & welfare, Division of Environmental Quality: central sewage and central water. 7.3 Run-off is not to create a mosquito -breeding problem. 7.4 Central District Health will require plans be submitted for a plan review for any: food establishments, grocery store, beverage establishment and child care center. Exhibit B — Page 8 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 C. Legal Description Exhibit C — Legal Descriptions & Exhibit Maps Exhibit B — Page 9 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 T00n&M.ORTON ENGINEERING COMPANY axamTwo w4am m su@verORS Arra PLAN ERs 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208.3232288 • FAX 208,323-2399 bois�.cam Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: i of 1 EXMIT "B" Land Description of Property for Annexation To the City of Meridian, Idaho A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particulady described as follows: BEGINNING at the corner common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, 1) S.89°26'41 "E., 1326.49 feet to W 1116 corner common to Sections 20 and 29; thence, 2) S.0091'59"W., 1324.64 feet to the east -west centerline of the NW 1 /4 of said Section 29; thence, along said centerline, 3) N.89°36'20"W., 1328.58 feet to the N 1/16 comer common to Sections 29 and 30; thence, along the westerly boundary of said Section 29, 4) N.00°37'24"E., 994.36 feet; thence, 5) N.00°37'24"E., 334.00 feet to the POINT OF BEGDOGNG. CONTAEM NG: 40.4 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. EXHIBIT "C" attached, and by this reference, made a part here " E EV1 PP VAL OCT t"V.W MERIDIAN PUSUiC WORKS DEPT. ('Thu description is based on record survey data and is for Annexation purposes only. A field survey was not conducted) H.-107121%Pru1-AmioLda BOISE • COEUR d'ALENE • CALDWELL Exhibit C — Page 1 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Mzwff sClp AhW=2ION MAP FOR PROPERTY LOCATED IN THE NW1/4 OF SECTION 29, TOWNSHIP 4 NORTH, RANGE 1 EAST. a.m., ADA COUNTY, WHO RVI, Ap 04 AL BY ,,IA" PUBLIC yuORK.. 7A -W- 7 ANNEXATION BOUNDARY I �— - - — RIGHT-OF-WAY LINE - - — SECTION LINE I — - - PROPERTY BOUNDARY §5i1 "P.O.B." POINT OF BEGINNING I Po a i — — � f •9[70- L U9f.Y' — — p ' • M 1 /r a17fOC [ to d7atf 4 7m n pa 4 r r �7f1. S. 1]TEO` • '� I I 1 30�---- 'Oft taeu IB l r I i r O7Y i � � — OMM Rom ✓ M • raw � m • r 200 400 8DD 1200 Exhibit C — Page 2 TOOTHMAN—ORTON ENGINEERING CO. ENGINEERS SURVEYORS - PLANNERS 9777 CHWDEN BDULEVARO - BOISE. IDAHO 83714-2008 PHONE: 206-323-2288 - FAX: 2DB-323-2399 E -FOL ElaIC-ANO WP.d99 BATE -10-4-07 4&07121 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTHWN-ORTON ENGINEERING COMPANY CONSUI.TM ENGD MS, SURVEYORS AND PLANNERS Project: 07121 Date: September 7, 2007 .Revised: October 4, 2007 Page: 1 of 1 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 - FAX 208-323-2399 babe®toenV=.com EXIOBTi "A" Three Corners Subdivision Preliminary PIat Description A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: BEGINNING at the corner common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, 1) S.89026'41"E.,1326.49 feet to W 1/16 corner common to Sections 20 and 29; thence, 2) S.00°31.59"W., 1324.64 feet to the east -west centerline of the NW 1 /4 of said Section 29; thence, along said centerline, 3) N.89°36'20"W., 1328.58 feet to the N 1/16 comer common to Sections 29 and 30; thence, along the westerly boundary of said Section 29, 4) N -00°37.24"E., 994.36 feet; thence, 5) N.00 -37.24"E., 334.00 feet to the POINT OF BEGINNING. CONTAINING: 40A acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. REV I 6PR VAL til OCT 1 f c .a MERIDIAN PUEILIC WORKS DEPT. (This description is based on record survey data and is for Preliminary Plat purposes only. Afield survey was not conducted) H:T712ItWPffloWu voWidL44 Cors sub Pre Ph doc BOISE - COEUR d'ALENE - CALDWELL Exhibit C — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTHMAN-ORTON ENGINEERING COMPANY r,Ntn rnNO W4GNMr% SURVEYORS AM PLMOMRS 9777 CHINDEN BOULEVARD BOISE, IDAHO 837142008 208-323-2288 - FAX 208-323-2399 bobeftienpmcom Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 1 of 2 EXHIBIT "D" Land Description of -Property %r Rezone to C -C Gone A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range i East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: BEGINNING at the comer common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, 1) S.89°26'41 -E., 1326.49 feet to W 1/16 comer common to Sections 20 and 29; thence, 2) S.00-3 1'59-W., 342.50 feet; thence, 3) S.58°1 1'08"W., 240.00 feet; thence, 4) N.24°02'58"W., 39.52 feet; thence, 5) Northwesterly along a curve to the left having a radius of 300.00 feet, an arc length of 342.45 feet, through a central angle of 65°24' 11 ", and a chord bearing and distance of N.56°45'03"W., 324.16 feet; th.ace, 6) N.89°27'09"W., 187.49 feet, thence, 7) Southwesterly along a curve to the leis having a radius of 300.00 feet, an are length of 26924 feet, through a central angle of 51 *25'19", and a chord bearing and distance of S.64°50' 11"W., 260.30 feet; thence, 8) S.39°07'32"W., 15.56 feet; thence, 9) 5.44°26'45"E., 183.17 feet; thence, 10) Southwesterly along a curve to the left having a radius of 121.00 feet, an arc length of 70.79 feet, through a central angle of 33°31'09", and a chord bearing and distance of S.17°18'49"W., 69.78 feet; thence, 11) S.00-33'1 5-W., 14.83 feet; thence, 12) S.89°59'56W., 3.09 feet; thence, 13) S.00°37'20"W., 730.62 feet to the east -West centerline of the NW l/4 of said Section 29; thence, along said east -west centerline, x.'1o7121WHIesMuvgTAhD.W parcel -R== c -N4= BOISE - COEUR d'ALENE - CALDWELL Exhibit C - Page 4 ! 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTBMAN-ORTON ENGWEEMG COMPANY Project: 07121 Date: September 7, 2007 Revised.: October 4, 2007 Page: 2 of 2 14) N.89°36'20"W., 510-00 feet to the N 1/16 comes common to Sections 29 and 30; thence, along the westerly boundary of said Section 29, 15) N.00 -37'24"E., 1328.36 feet -to the POINT OF BEGINNING. CONTAINING: 21.3 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. EDIT "G" attached, and by this reference, made a part hereof. (Ais description is based on record survey data and is for Rezoning purposes only. A field survey was not conducted) W07 AWD-NW Parcel -Ram, C N.dw Exhibit C – Page 5 c-� 1202 2 �1 a– 4-7� IL 2 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTHMAN-ORTON ENGINEERING COMPANY co mma OMMM SIMVEYORS ARID PLANNERS 9777 CHINDEN BOULEVARD BO Fi IDAHO 83714-2008 208.323-2288 • FAX 20&323-2399 bokeetxngrco.com Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 1 of 2 EX HI[BTT KE" Land Description of Property for Rezone to R-2 Zone A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: COMMENCING at the comer common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, A) S.89°26'41 -E., 1326.49 feet to the W 1/16 corner common to Sections 20 and 29; thence, B) S.0(°31'59"W., 342.50 feet to the POINT OF BEGINNING; thence, 1) S.00°31'59"W., 982.14 feet to the east -west centerline of the NWl/4 of said Section 29; thence, along said east -west centerline, 2) N.89°36'20"W., 818.58 feet; thence, leaving said east -west centerline, 3) N.00°37'20"E., 730.62 feet; thence, 4) N.89°59'56"E., 3.09 feet; thence, 5) S.00°33' 15"W., 24.55 feet; thence, 6) Southeasterly along a curve to the left having a radius of 221.61 feet, an arc length of 66327 feet, through a central angle of 171 *29'01", and a chord bearing and distance of S.89°26'45"E., 442.00 feet; thence, 7) N.00.33' 15"E., 39.38 feet; thence, 8) Northwesterly along a curve to the left having a radius of 121.00 feet, an arc length of 18.48 feet, through a central angle of 08045'07", and a chord bearing and distance of N.03°49' 19"W., 18.46 feet; thence, 9) S.87°26'30"E.,169.18 feet; thence, 10) Northeasterly along a curve to the left having a radius of 125.00 feet, an arc length of 19.47 feet, through a central angle of 08°55'3?", and a chord bearing and distance of N.02°09'59E., 19.45 feet; thence, W07121\WP61es1gmvay\6xL WWPa=14temueR-2.doc BOISE - COEUR d'ALENE • CALDWELL Exhibit C - Page 6 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTH MAN-ORTON URMW M COMPANY Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 2 of 2 I I) Northwesterly along a curve to the left having a radius of 29.50 feet, an are length of 14.48 feet, through a central angle of 28'07'02", and a chord bearing and distance of N.16°2I'18"W.J4.33 feet; thence, 12)N.30°24'49"W., 36.25 feet•, thence, 13)N.24°02'58"W.,15.69 feet; thence, 14) N.58-1 1'08-E., 276.33 feet to the POINT OF BEGINNING CONTAINING: 12.87 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. EXHIBIT "G" attached, and by this reference, made a part hereof. rFhis description is based on record survey data and is for Rezoning purposes only. A field survey was not conducted) W®R'S QEPT.IC MX071211WP®e %wvgW chE NW Pmeel-Rune R -2A im Exhibit C — Page 7 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 1OOTE MAN-ORTON ENGINEERING COMPANY DDNWLTM ENt11NFJ M SURVEYORS AND Pr OMW 9777 CHINDEN BOULEVARD BOISE, MAHO 837142018 2M323-2288 • FAX 208-323-2399 twise@WeWmcom Protect: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: l of 2 EDIT `°F" Land Description of Property for Rezone to R-8 Zone A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: COMMENCING at the comer common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, A) S.89-26.41 "E., 1326.49 feet to the W 1/16 corner common to Sections 20 and 29; thence, B) S.00°31'59"W., 342.50 feet; thence, C) S.58°11'08"W., 240.00 feet to the POINT OF BEGINNING; thence, 1) S.58 -11'08"W., 36.33 feet; thence, 2) S.24°02'58"E., 15.69 feet; thence, 3) S.30°24'49"E., 36.25 feet; thence, 4) Southeasterly along a curve to the right having a radius of 29.50 feet, an arc length of 14.48 feet, through a central angle of 28'07'02", and a chord bearing and distance of S.16°21' 18"W., 14.33 feet, thence, 5) Southwesterly along a curve to the right having a radius of 125.00 feet, an arc length of 19.47 feet, through a central angle of 08°55'33", and a chord bearing and distance of S.02°09'59"W., 19.45 feet; thence, 6) N.87°26'30"W., 169.18 feet; thence, 7) Southeasterly along a curve to the right having a radius of 121.00 feet, an are length of 18.48 feet, through a central angle of 08°45'07", and a chord bearing and distance of S.03049119"E., 18.46 feet; thence, 8) S.00°33'15"W., 39.38 feet; thence, 9) Northwesterly along a carve to the right having a radius of 221.61 feet, an arc length of 663.27 feet, through a central angle of 171 °29'01 ", and a chord bearing and distance ofN.89°26'45"W., 442.00 feet; thence, A 1071211WP61tsSSwveyUWT NW Parol Roane R-8.400 BOISE - COEUR d'ALENE - CALDWELL Exhibit C — Page 8 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTO"N-ORmN ENGiNEEwNG COMPANY Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 2 of 2 10) N.00.33' 15"E., 39.38 feet; thence, 11) Northwesterly along a curve to the right having a radius of 121.00 feet, an arc length of 70.79 feet, through a central angle of 33031'0'9", and a chord bearing and distance of N.17° 18'49"E., 69.78 feet; thence, 12) N.44°26'45"W., 183.17 feet; thence, 13) N39°07'32"E., 15.56 feet; thence, 14) Northeasterly along a curve to the right having a radius of 300.00 feet, an arc length of 269.24 feet, through a central angle of 51025'19-, and a chord bearing and distance of N.64°50' 11 "E., 260.30 feet; thence, 15) S.89°27'09"E., 187.49 feet; thence, 16) Southeasterly along a curve to the right having a radius of 300.00 feet, an arc length of 342.45 feet, through a central angle of 65024'11 ", and a chord bearing and distance of S.56°45'03"E., 324.16 feet; thence, 17) S.24°02'58"E., 39.52 feet to the POINT OF BEGINNING. CONTAINING: 6.27 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. EXHIBIT "G" attached, and by this reference, made a part hereof. ((This description is based on record survey data and is for Rezoning purposes only. A field survey was not conducted) 1b0712RWPBIes%wv*AFxhF-WW-Remwex-s.doc Exhibit C — Page 9 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 SIT lv* FOR PROPERTY LOCATED IN THE NW1/4 OF SECTION 29. TOWNSHIP 4 NORTH. RANGE 1 EAST, B.M.. ADA COUNTY. @AHO I. ---- _ �n ID - m .EGAW 7 REZONE BOUNDARY I RIGHT-OF-WAY UNE I - - - -- SECTION LINE - - - PROPERTY BOUNDARY POINT OF BEGINNING 1 rl i 1 e I 1 S BLOCK 1. DUNWOODY SUBDNISIONI "°" 1 I m G' i CURVE TABLE CURVE LENGTHI RADIUS DELTA TANGENTI CHORD BEARING Cl 14.48 29.50 28'07'02" 7.39 14.33 S16'21'18"E C2 19.47 125.00 08'55'33" 9.76 19.45 S0709'59"W C3 18.48 121.00 08'45'07" 9.26 18.46 S03'49'19"E 74 663.27 221.61 171.29'01" 2976.36 442.00 N89'26'45"W C5 70.79 121.00 33'31'09" 36.44 69.78 N1718'49"E 76 269.24 300.00 51'25'19" 144.45 260.30 N54'S0'11"E C7 342.45 300.00 65'24'11" 192.61 324.16 556'45'03"E m 200 400 800 1200 MERIDIAN O PUM IN TOOTHMAN-ORTON ENGINEEG CO. ENGINEERS SURVEYORS PLANNERS 9777 CMNDEN BOULEVARD • BOISE, IDWO 83714-2008 PHONE: 208-323-2288 • FAX: 208-323-2399 E -Ft EX-, UONE W.d" DATE 10/1/07 48:07111 Exhibit C - Page 10 G' i 1� (b _ ctrl - nme� tmocv txrmsfs� rn s 200 400 800 1200 MERIDIAN O PUM IN TOOTHMAN-ORTON ENGINEEG CO. ENGINEERS SURVEYORS PLANNERS 9777 CMNDEN BOULEVARD • BOISE, IDWO 83714-2008 PHONE: 208-323-2288 • FAX: 208-323-2399 E -Ft EX-, UONE W.d" DATE 10/1/07 48:07111 Exhibit C - Page 10 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 D. Required Findings from Unified Development Code Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Applicant is proposing to zone the subject property to C -C, R-8 and R-2. The City Council finds that the proposed zoning map amendment will comply with the applicable provisions of the Comprehensive Plan if the proposed Comprehensive Map Amendment is approved by City Council. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report for more information. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that professional offices, retail uses, private schools and medical clinics would be permitted uses within the C -C district and single family detached units are allowed in the R-8 and R-2 district (single-family attached units are allowed in the R- 8 district only). The City Council finds that future development of this property should comply with the established regulations and purpose statement of the C -C, R-8 and R-2 districts, if the DA provisions are adhered to. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that a zoning amendment to C -C, R-8 and R-2 will not be detrimental to the public health, safety, or welfare. Staff recommends that the Commission and Council rely on any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that a zoning amendment to C -C, R-8 and R-2 for this site will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation is in the best of interest of the City (UDC 11 -5B -3.E). The City Council finds that all essential services are available or will be provided by the developer to the subject property and will not require unreasonable expenditure of public funds. In accordance with the findings listed above, City Council finds that Annexation and Zoning of this property to C -C, R-8 and R-2 would be in the best interest of the City, if the Applicant enters into Development Agreement (DA) with the City, as mentioned in the Staff Report. Exhibit D — Page 1 0 . CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan subject to approval of the CPA by City Council. Staff supports the proposed plat layout, with recommended changes, as they comply with the provisions of the Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services can be made available to accommodate the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because the developer is installing sewer, water, and utilities for the development at their own cost, The City Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; Staff recommends the Commission and Council rely upon comments from the public service providers (i.e., Police, Fire, ACRD, etc.) to determine this finding. (See Exhibit B for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the development of this subdivision that should be brought to the Council or Commission's attention. ACHD considers road safety issues in their analysis. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed subdivision may cause health, safety or environmental problems of which Staff is unaware. 6. The development preserves significant natural, scenic or historic features. The City Council is unaware of any natural, scenic, or historic features on this site. Therefore, Staff finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Staff is unaware. Exhibit D — Page 2 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 2. Alternative Compliance Findings: In order to grant approval for alternative compliance, the director shall determine the following findings: a. Strict adherence or application of the requirements is not feasible; OR The City Council finds the 10 foot landscape buffer adjacent to local streets is not feasible for the design of this proposed development. Staff believes the submitted landscaping plan meets the intent of the City's landscaping code and provides increased buffering to the future residential portion of the development. b. The alternative compliance provides an equal or superior means for meeting the requirements; and The City Council finds the alternative compliance does provide a superior means for meeting the City's landscaping requirements. City Council finds the conceptual landscape plan incorporates innovative design by using center medians as the proposed buffer adjacent to local streets. Additionally City Council finds this design contributes urban streetscape of the proposed mixed use development. Therefore, City Council supports the proposed concept landscape plan, as depicted in Exhibit A. c. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The City Council finds that the proposed alternative will not be detrimental to the public welfare or impair the use / character of the surrounding properties. Exhibit D — Page 3 January 4, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT David Dean PP 07-021 January 8, 2008 ITEM NO. 6-F REQUEST Findings for Approval — Request for Preliminary Plat approval of 54 lots including: 33 residential lots, 11 commercial lots & 10 common lots on 40.4 acres in the proposed C -C, R-8 & R-2 zone for Three Corners — 6380 N. Locust Grove Rd. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 0 • CITY OF MERIDIAN CVERJDIANt,-, FINDINGS OF FACT, CONCLUSIONS OF LAW AND I DA H O DECISION &ORDER In the Matter of Annexation and Zoning of 40.4 acres from RUT (Ada County) to C -C (Community Business District) (21.3 acres), R-8 (Medium Density Residential) (6.27 acres) and R-2 (Low Density Residential) (12.87 acres); preliminary Plat of 54 lots: 33 residential lots, 11 commercial lots and 10 common lots in the proposed C -C, R-8 and R-2 zoning districts; and alternative compliance for the 10 foot wide landscape buffer adjacent to local streets, by David Dean. Case No(s). AZ -07-017, PP -07-021 and ALT -07-015 For the City Council Hearing Date of: December 18, 2007 (Findings on the January 8, 2008 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -1- 0 • 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description, Preliminary Plat, and the Conditions of Approval all in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Preliminary Plat as evidenced by having submitted the Preliminary Plat dated October, 2007 is hereby conditionally approved; and, 2. The site specific and standard conditions of approval are as shown in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. D. Notice of Applicable Time Limits Notice of Twelve (12) Month Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or one (1) year of the combined preliminary and final plat or short plat. In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of eighteen (18) months, may be considered for final approval without resubmission for preliminary plat approval. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -6B -7.A, the Director may authorize a single extension of time to record the final plat not to exceed eighteen (18) months. Additional CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -2- time extensions up to eighteen (18) months as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, a denial of a plat or conditional use permit entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 18, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -3- 0 0 By action of the City Council at its regular meeting held on the e -- day of 2007. COUNCIL MEMBER DAVID ZAREMBA VOTED COUNCIL MEMBER JOE BORTON VOTED X COUNCIL MEMBER CHARLIE ROUNTREE VOTED_ COUNCIL MEMBER KEITH BIRD VOTED_ TIE BREAKER MAYOR TAMMY de WEERD VOTED_ DE WEERD ATTEST: BEL WILLIAM G. BERG, JR., CITY e --L Copy served upon: Applicant anning Department ublic Works Department City Attorney By Dated: 1-14-019 Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-017, PP -07-021, ALT -07-015 -4- • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 STAFF REPORT Hearing Date: TO: FROM: SUBJECT: December 18, 2007 Mayor and City Council Bill Parsons, Associate City Planner 208-884-5533 E IDIAN-- 1®l� Three Corners • AZ -07-017 Annexation and Zoning of 40.4 acres from RUT (Ada County) to C -C (Community Business District) (21.3 acres), R-8 (Medium Density Residential) (6.27 acres) and R-2 (Low Density Residential) (12.87 acres) • PP -07-021 Preliminary Plat of 54 lots: 33 residential lots, 11 commercial lots and 10 common lots in the proposed C -C, R-8 and R-2 zoning districts • ALT -07-015 Alternative compliance for the 10 foot wide landscape buffer adjacent to local streets (UDC 11-2B-3) 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, David Dean, has applied for Annexation and Zoning of 40.4 acres from RUT (Ada County) to C -C (Community Business District), R-8 (Medium -density Residential) and R-2 (Low-density Residential); preliminary plat approval of 54 lots consisting of 33 residential lots, 11 commercial lots and 10 common lots; and alternative compliance to allow the proposed office/retail buildings to front along E. Three Corners Trail with the center medians serving as the requirement for ten foot wide landscape buffer adjacent to local streets. In addition to the preliminary plat, the Applicant has submitted a conceptual site plan of how this site may be developed with a mix of retail and office uses, a private school, patio homes and three quarter acre estate lots. The site is expected to develop with office and retail uses with total square footages between 40,000 and 80,000 square feet along Chinden Boulevard and a Private K-12 School adjacent to Locust Grove Road is expected to have enrollment of 300 students. The proposed residential potion of the development will transition from higher density residential patio homes located internally, to three- quarter acre estate lots adjacent to the existing county subdivisions located along the southern and eastern property boundaries. On the submitted conceptual plan, the Applicant has depicted one full -access driveway to Locust Grove Road for the school site and one public street access for the remainder of the development. There are a total of three public roads; one street provides full access to Locust Grove into the proposed development and provides internal connectivity with the proposed commercial and residential developments and is stubbed in the southeast corner for future connectivity. The other two public streets are a looped roadway providing access to the patio homes and a cul-de-sac roadway to additional estate lots. The applicant has not proposed access to Chinden Boulevard with this application. On November 1, 2007, the Planning and Zoning Commission recommended approval of a Comprehensive Plan Map amendment for this property (CPA -07-011) to change the future land use designation from Medium -density Residential to Mixed -Use Community. The approval of the subject applications is contingent upon Council approval of CPA -07-011. Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 1 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 The subject property is located at 6380 N. Locust Grove Road, at the southeast comer of Chinden Boulevard and Locust Grove Road in Section 29, Township 4 North, Range 1 East, B.M. Currently, the site is agricultural land with an existing barn which is proposed to remain as part of the development. The subject property is within the City's Area of Impact and Urban Service Planning Area. 2. SUMMARY RECOMMENDATION The subject Annexation and Zoning (AZ), Preliminary Plat (PP) and Alternative Compliance (ALT) applications were submitted to the Planning Department for concurrent review. By City Ordinance, the Planning & Zoning Commission makes recommendation to the City Council on the AZ and PP applications, and the ALT application is reviewed at the Staff level. Staff recommends approval of Three Corners Subdivision (AZ-07-017/PP-07-021/ALT-07-015), as presented in the Staff Report for the hearing date of November 15, 2007, subject to the Findings of Fact listed in Exhibit D and subject to the conditions of approval listed in Exhibit B. The Meridian Planning & Zoning Commission heard these items on November 15 2007 At the Public hearing the Commission moved to recommend approval of the subject AZ and PP applications a. Summary of Commission Public Hearin i. In favor: Tim Mokwa, Representative John and Patricia Gridler ii. In opposition: None iii. Commenting: None iv. Written testimony: None V. Staff Presenting application: Bill Parsons vi. Other staff commenting on aPDlication: Caleb Hood �. Key Issue(s) of Discussion by Commission: i. The width of the Proposed center medians. ii. The existing barn on the site. iii. An entryway feature located in the center median entering the Patio Home portion of the development rather than a water feature Key Commission Change(s) to Staff Recommendation: i. Condition 1.2.5 was changed from requiring 10 foot center medians to 9 foot center medians. ii. Condition 1.1.2 was changed to allow an entryway feature on Lot 1 Block 5 in lieu of a water feature. iii. Conditions 1.2.4 and 2.7 allows the existing barn to remain until time of final platting for the Portion of the development where the barn is located. Outstanding Issues) for City Council: i. None The Meridian City Council heard these items on December 18, 2007 At the Public hearing the Council aPproyed the subject AZ and PP request. a. _Summary of City Coundi Public Hearinat i. In favor: Tim Mokwa (Applicant's RMre_ sentative) vii. In opposition• None viii. Commenting: No ix. Written testimony None X. Staff presenting application: Caleb Hood xi. Other staff commenting on application• None .& Key Issues of Discussion by Council: i. None L Key Council .hanger to Staff Commission Reromme ndafm i. None Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 2 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 3. PROPOSED MOTION (to be considered after the public hearing) Approval After considering all Staff, Applicant and public testimony, I move to recommend approval to the City Council of File Numbers AZ -07-017 and PP -07-021 as presented in the Staff report for the hearing date of November 15, 2007, with the following modifications to the proposed development agreement and/or conditions of approval: (add any proposed modifications.) Denial After considering all Staff, Applicant and public testimony, I move to recommend denial to the City Council of File Numbers AZ -07-017 and PP -07-021 as presented during the public hearing on November 15, 2007, for the following reasons: (you should state specific reasons for denial of the AZ and PP requests.) Continuance After considering all Staff, Applicant and public testimony, I move to continue File Numbers AZ -07-017 and PP -07-021 to the hearing date of (insert continued hearing date here) for the following reason(s): (you should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 6380 N. Locust Grove Road, Section 29, Township 4 North, Range 1 East b. Property Owners of Record: David Dean 1746 E. Dunwoody Court Meridian, Idaho 83642 c. Applicant: Same as above d. Representative: Tim Mokwa, Toothman Orton Engineering e. Present Zoning: RUT (Ada County) f. Present Comprehensive Plan Future Land Use Designation: Medium Density Residential g. Description of Applicant's Request: The Applicant is requesting annexation and zoning, preliminary plat approval for 54 commercial, residential and common lots on approximately 40.4 acres and alternative compliance for the ten foot wide landscape requirement adjacent to local roads. h. Applicant's Statement/Justification (see Applicant's application and letter): The subject property is intended to develop with a mix of retail and office uses, patio homes, a private school site and estate lots. Three distinct zoning designations are being requested to accommodate the mixed use development. The C -C zoning district would allow for the development of the school site along Locust Grove and professional offices and limited retail uses adjacent to the Chinden Corridor. The residential component of the proposed development also transitions from a higher density (Patio Homes) to estate lots. It is the intention of the developer to create a mixed use community that is pedestrian oriented by providing pedestrian pathways through out the development and providing such amenities as a pond, tot lots, gazebos and picnic areas. Please see Applicant's submittal letter for more information. Three Comers —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 5. PROCESS FACTS a. The subject application will in fact constitute an Annexation as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11 Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. b. The subject application will in fact constitute a Preliminary Plat as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. c. The subject application will in fact constitute an Alternative Compliance review as determined by City Ordinance. By reasons of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is not required on this matter. d. Newspaper notifications published on: October 29, 2007 and November 2, 2007 (Planning & Zoning Commission); November 26, 2007 and December 10, 2007 (City Council) e. Radius notices mailed to properties within 300 feet on: October 19, 2007 (Planning & Zoning Commission); November 21, 2007 (City Council) f. Applicant posted notice on site by: November 5, 2007 (Planning & Zoning Commission); December 8. 2007 (City Council) 6. LAND USE a. Existing Land Use(s): There is an existing barn proposed to remain on site; the remainder of the property is vacant agricultural land. b. Description of Character of Surrounding Area: The subject site is surrounded by residential subdivisions located on the north, east and south sides of the parcel. A church site and Meridian Joint School District school site are located to the west of the property. c. Adjacent Land Use and Zoning: 1. North: Single-family Residential, BanburyNo. 6; zoned R -1-P (City of Eagle) 2. South: Single-family Residential Dunwoody Subdivision; zoned RUT (Ada County) 3. West: Church site and Central Academy High School; zoned RUT (Ada County) and R-4 4. East: Single-family Residential, Fuller Ranchettes Subdivision; zoned Rl (Ada County) d. Historyof Previous Actions: none e. Existing Constraints and Opportunities: 1. Public Works Location of sewer: There is an existing main in Locust Grove. Location of water: There is an existing main in Locust Grove. Issues or concerns: None. 2. Vegetation: There are some existing trees on the subject properties that should either be preserved or mitigated for. 3. Flood plain: N/A 4. Canals/Ditches Irrigation: The Fuller Drain and the Karnes Lateral do exist on the site and will require tiling per code. 5. Hazards: N/A Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 4 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 6. Proposed Zoning: C -C, R-8, R-2 7. Size of Property: 40.4 acres f. Summary of Proposed Streets and/or Access: The submitted Preliminary Plat shows a full - access driveway on Locust Grove Road for the school site. The applicant is also proposing a public street access onto Locust Grove located 240 feet south of Chinden Boulevard.No direct lot access to Chinden is proposed. The internal public streets are all public. ACHD has not provided Staff with comments regarding the proposed development. When comments are received, staff will include in Exhibit B. g. Landscaping: 1. Width of street buffer(s): A thirty-five foot wide landscape buffer is required on Locust Grove Road and Chinden Boulevard. Both roadways are designated as entryway corridors. By ordinance, a 35 -foot wide landscape buffer is required. Furthermore, UDC 11-2B-3 requires a minimum 10 foot landscape buffer along local commercial streets. The applicant has requested alternative compliance for this section of the code to allow the center medians to meet the intent of this section of the code (analysis is provided in Section 10 below). 2. Width of buffers between land uses: A twenty-five foot wide land use buffer is required between C -C zoned properties and residential properties. There are residential properties to the south and east of the subject site. 3. Percentage of landscaped area: 40% for the commercial portion of the development and future school site. Although this calculation is high, majority of the landscaping will be the 35 foot landscape buffers adjacent to Locust Grove and Chinden Boulevard and playing fields for the school site. The residential portion is providing 13% of open space for the proposed development. This is exceeding the 10% requirement in accordance with UDC 11- 3G-3. 4. Other landscaping standards: UDC 11-3B-8 and UDC 11-3B-12 require landscaping within and around parking lots and micro pathways. The landscaping standards for parking lots will be applied as part of the issuance of a Certificate of Zoning Compliance permit and the micro pathways standards will be applied at the final platting of the project (see Exhibit B, Development Agreement Provisions and Conditions of Approval). h. Off -Street Parking: One off-street parking space is required for every 500 square feet of gross floor area in commercial districts, per UDC 11 -3C -6B. (See UDC 11-3C-6for required number of off-street parking spaces for residential use.) i. Required Dimensional Standards for the C -C, R-8, and R-2 zones: C -C Dimensional Standards Front setback:0 Rear setback: 0 Interior side setback: 0 Maximum building height: 50 feet Maximum building size without design standard approval: 60,000 square feet R-8 Dimensional standards: Front setback: 20' to garage and 15' to living area Rear setback: 12' Interior side setback: 5' Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 5 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Maximum building height: 35 feet Lot Frontage: 50' Minimum Lot Size: 5,000 square feet R-2 Dimensional standards: Front setback: 20' Rear setback: 15' Interior side setback: 7.5' per story Maximum building height: 35 feet Lot Frontage: 80' Minimum Lot Size: 12,000 square feet j. Subdivision Plat Information 1. Residential Lots: 33 2. Non-residential Lots: 11 3. Total Building Lots: 44 4. Common Lots: 10 5. Other Lots: N/A 6. Total Lots: 54 k. Amenities: The applicant is proposing a variety of amenities on the site. Amenities include: a pond, a multi -use pathway around the perimeter and internally to the site, a picnic shelter with barbeques, a water feature into the entrance of the patio homes, several grassy areas adjacent to a tot -lot and an entry feature highlighting the entrance into the development. See the concept plan and landscape plan for details. 7. COMMENTS MEETING On October 26, 2007, a joint agency and departments meeting was held with service providers in this area. The agencies and departments present include: Meridian Fire Department, Meridian Public Works Department, and Meridian Police Department. All of the received comments have been included within this report (Exhibit B). 8. COMPREHENSIVE PLAN POLICIES AND GOALS This property is currently designated "Medium Density Residential" on the Comprehensive Plan Future Land Use Map. However, the Applicant has requested a Map amendment to change the designation of this site to "Mixed Use - Community" (CPA -07-011). On November 1, 2007, the Planning and Zoning Commission forwarded on a recommendation of approval to change the land use designation for this site from Medium Density Residential to Mixed Use - Community. Prior to the City Council hearing date, all of the applications associated with this site will be heard concurrently by the City Council. The conditions of approval for the AZ and PP application are subject to the City Council's approval of the CPA on this site. Staff is assuming Council approval of CPA -07-011. In Chapter VII of the Comprehensive Plan, the mixed use designation is defined in part as an area that is situated in highly visible or transitioning parts of the City where innovative and flexible design opportunities are encouraged. The Mixed Use — Community designation allows residential density between 3 and 15 dwelling units per acre, up to 200,000 square feet of non-residential building area, and is intended to allow a broad range of uses. Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 6 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Idaho Code 67-6508 states that "the plan shall consider previous and existing conditions, trends, desirable goals and objectives, or desirable future situations for each planning component." Staff has reviewed the subject CPA, AZ and PP applications and offers the analysis and recommendations contained herein for the Commission and Council's consideration (Staff analysis in italics): • When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner: • Sanitary sewer and water service will be extended to the project at the developers expense. • The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed, the lands will be under the jurisdiction of the Meridian City Fire Department, who currently shares resource and personnel with the Meridian Rural Fire Department. • The subject lands currently lie within the jurisdiction of the Ada County Sheriff's Office. Once annexed, the lands will be serviced by the Meridian Police Department (MPD). • The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACFID). This service will not change. • The subject lands are currently serviced by the Meridian School District #2. This service will not change. • The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Municipal, fee -supported, services will be provided by the Meridian Building Department, the Meridian Public Works Department, the Meridian Water Department, the Meridian Wastewater Department, the Meridian Planning Department, Meridian Utility Billing Services, and Sanitary Services Company. • "Restrict curb cuts and access points on collectors and arterial streets." (Chapter VII, Goal IV, Objective D, Action item 2) On the submitted concept plan, the Applicant is proposing two access points to Locust Grove Road. One will provide access to the private school site and the other is a public street which provides access and inter -connectivity to the mixed use development. Staff is supportive of both access points. However, Staff has not received comments from ACRD regarding the proposed access points. No direct lot access to Chinden was proposed, and none is approved with these applications. • "Require appropriate landscape and street buffers along transportation corridors (setback, vegetation, low walls, berms, etc.)." (Chapter VII, Goal IV, Objective D, Action item 4) Chinden Boulevard and Locust Grove Road are designated as entryway corridors. By City Ordinance, a 35 foot wide landscape buffer is required adjacent to both Locust Grove Road and Chinden Boulevard. • "Require all commercial businesses to install and maintain landscaping." (Chapter V, Goal III, Objective D, Action item 5) Three Comers —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 7 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 The subject site will be responsible for installing and maintaining the appropriate landscape buffers, parking lot landscaping and streetscape landscaping at the time said parcel is developed. • "Permit new ... commercial development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (Chapter IV, Goal I, Obj. A, #6) This parcel is contiguous to the city. Sanitary sewer and water are available to this parcel. • "Plan for a variety of commercial and retail opportunities within the Impact Area." (Chapter VII, Goal 1, Objective B) Staff believes that the future proposed education institution and associated office/retail uses will, in fact, contribute to the variety of services located within the area and will complement the existing and future residential developments. • Chapter VII, Page 103 — Mixed Use Community Standards — Up to 25 acres is permitted for non-residential uses; up to 200,000 square feet of non-residential building area; residential densities of 3 to 15 units/acre. As part of PP and AZ applications, the applicant is proposing approximately 21 acres (including the school site) for non-residential uses. The commercial portion of the development is proposing non-residential building areas between 40, 000 and 80, 000 square feet of office and retail space. The applicant is proposing R-8 and R-2 zoning for the residential portion of the mixed use community. Staff calculates the net density of the proposed project at 2.8 units to the acre which is slightly below the Comprehensive Plans standards for a mixed-use community. However, due to the existing county subdivisions in this area, staff believes the proposed density is appropriate. Staff is supportive of the mixed use designation and finds the proposed development to be in substantial compliance with the City's Comprehensive Plan. • Mixed Use standards, pages 102 and 103, Chapter VII: Purpose Statement: The purpose of the MU designation on the Future Land Use Map is to identify key areas which are either infill in nature or situated in highly visible or transitioning areas of the city where innovative and flexible design opportunities are encouraged. The highly visible location of this property, at the corner of Chinden Boulevard and Locust Grove Road, makes it a good candidate for a quality mixed use development. Fifth Bullet, bottom of page 102: Where the project is developed adjacent to low or medium density residential uses, a transitional use is encouraged. Staff believes that the proposed "Mixed -Use Community" land use designation for this property will be compatible with the surrounding properties adjacent to the site. The site is expected to develop with office and retail uses along Chinden Boulevard and a Private School site adjacent to Locust Grove Road. The proposed residential potion of the development will also transition from higher density residential patio homes located internally, to three-quarter acre estate lots adjacent to the existing county subdivisions. With Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 8 i • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 the commercial uses along the major roadways to the transitioning of medium density residential to low density residential, staff believes the future development of the site will not have an adverse impact on the surrounding uses. Sixth Bullet, top of page 103: A mixed use project shall include a principal use (retail, office, professional or residential) and at least one other type of land use. Exceptions may be granted from smaller site on a case-by-case basis. Staff is supportive of the proposed mix of retail/commercial and residential uses on this site. Eighth Bullet, top of page 103: All mixed use projects shall be directly accessible to neighborhoods within the section by both vehicles and pedestrians. The conceptual plan provided by the Applicant shows excellent connectivity between the residences and businesses as well as from the adjacent sidewalks on the streets. Staff recommends that the Commission rely on any verbal or written testimony that may be provided at the public hearing when determining if the applicant's development request is appropriate for this property. 9. UNHUD DEVELOPMENT CODE a. Allowed Uses in the Commercial Districts: UDC Table 11-2B-2 lists the permitted, accessory, and conditional uses in the C -C zoning district. Personal and Professional Services and retail stores are listed as principally permitted uses in the C -C district. There is a maximum building size in the C -C district of 60,000 square feet before administrative design review is required. However, due to their location on Entryway Corridors (Locust Grove Road and Chinden Boulevard), design review will be required for all of the commercial buildings on this site. b. Purpose Statement of Zoning District: The purpose of the Commercial Districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Four Districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. c. Residential Schedule of Use Control: UDC Table 11-2A-2 lists single-family dwellings as principal permitted uses in the R-8 and R-2 zoning districts. d. Purpose Statement of Zone: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Connection to the City of Meridian water and sewer systems is a requirement for all residential districts. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation: AZ Applications: The annexation and zoning of this site is contingent upon City Council approval of CPA -07-011 (see Section 8 above). The applicant is proposing C -C, R-8 and R-2 zoning designations, which are generally consistent with the proposed Mixed Use - Community Map designation for this site. Approval of the subject annexation and zoning request would allow the Applicant to obtain commercial (C -C) and residential (R-8 and R-2) zoning designation for the subject property. According to UDC 11-2B-1 Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 9 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 and UDC 11-213-2, the uses proposed for this site, retail stores, professional services, a private school, and single family residential are principal permitted uses in the proposed C -C, R-8 and R- 2 zoning districts. The Applicant has submitted a preliminary plat, a conceptual development plan and building elevations showing how this site may develop with a mix of limited retail and office uses, a private school site, patio homes and estate lots. Based on the policies and goals contained in the Comprehensive Plan and the proposed Future Land Use Map designation of Mixed Use — Community for this property, Staff believes that the requested C -C, R-8 and R-2 zoning districts are appropriate for this property. Please see Exhibit D for a detailed analysis of the required facts and findings for an annexation. The annexation and zoning legal description prepared by Daniel S. Young, PLS, dated October 4, 2007 and submitted with the application, is accurate and meets the requirements of the City of Meridian and State Tax Commission. Development Agreement (DA): UDC 11-513-3D2 provides the Planning & Zoning Commission and City Council with the authority to require a property owner to enter into a DA with the City of Meridian that may require some written commitment for all future uses. Due to the highly visible location of this site, and the proposed mix of commercial and residential uses, Staff believes that a DA is necessary in this instance. If the Commission or Council believe that additional or different DA provisions then are provided herein are necessary to ensure that this property is developed in a fashion that is consistent with the Comprehensive Plan and does not negatively impact nearby properties, Staff recommends a clear outline of the commitments of the developer be made. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) (at the time of annexation ordinance adoption), and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 to initiate this process. The DA shall incorporate the provisions listed in Exhibit B of the Staff Report and be approved by the Council within 6 months. Concept Plan: The Applicant has submitted a concept plan for this site demonstrating how both the commercial portion and the proposed Private School site is to develop for this project. The concept plan shows nine office buildings and a retail pad (NOTE: no building proposed on the retail pad of the concept plan) located in the northwest corner of the commercial portion of the development, at the corner of Chinden and Locust Grove. The applicant has indicated in the application that cumulative square footages for the commercial site is expected to range from 40,000 to 80,000 square feet which is well below 200,000 square feet allowed for commercial uses within the Mixed -Use Community designation. The concept plan also illustrates the residential lot layout for the site. Internal to the development will be patio home lots transitioning to custom home estate lots which staff fords compatible with the surrounding County Subdivisions to the east and south of the subject site. The concept plan for the school site illustrates the site design of the building and the associated playground and play fields for future students. Staff is generally supportive of the conceptual site design for this parcel. However, all commercial buildings including the school will require future CZC and DR approval (see below for additional analysis). Phasing Plan: The applicant is proposing to phase the project based on market demand. Phase 1 is to include the development of the school site (NOTE: the school site is proposing to phase the property). Phase 2 will be the commercial portion of the development and Phase 3 and 4 include Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 10 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 the residential portions (Patio Homes and Custom Homes) of the proposed development. Staff is supportive of the phasing plan proposed by the applicant. As mentioned above, the Private School site is proposing a phasing plan as well. The phasing plan indicates phasing for future school expansions. All other improvements including the parking lot, the ball fields and the playground should be bonded for and installed prior to occupancy. Access: Chinden Boulevard, a state highway, and Locust Grove Road are both classified as arterial roadways. The City typically tries to limit the number of access points to arterial streets and limits access points on Chinden Boulevard to the half mile. Except for one full -access driveway to Locust Grove Road for the school site, and one full -access public street to Locust Grove Road, no other access points to Locust Grove Road or Chinden Boulevard should be allowed with development of the subject property. Amenities: The Applicant has provided several amenities for the site. The concept plan shows an entry way feature into the development, a multi -use pathway around the perimeter and internal to the site, a pond, landscape street medians, tot -lot, abundant grassy open space, and picnic shelters with barbeques for the future residents. Staff is generally supportive of these amenities, and is requiring such as a provision in the DA. Staff believes the applicant has done a great job providing amenities to this development; however a central plaza with sitting benches and a water feature should be required within the commercial portion of the development along Chinden. The Applicant has also done a great job of proposing pedestrian connections between the proposed development and the adjacent future residential uses. The pedestrian walks should be constructed as shown on the concept plan. However, in accordance with the requirements of the UDC, the pathway along Chinden Boulevard should be constructed 10' in width (1,290 feet currently shown). Design Review (DR) and Certificate of Zoning Compliance (CZC): According to the UDC, no building or other structure shall be erected, moved, added to or structurally altered, nor shall any building, structure or land be established or changed in use without a certificate of zoning compliance (CZC) issued by the Administrator. A certificate of zoning compliance shall be issued only in conformity with the provisions of this Title and shall be required before the issuance of a building permit. In addition to the residential structures that do not require CZC or DR approval, there are 9 office buildings, one retail building and 1 private school site proposed for this site. Because the buildings will be located along Locust Grove Road and Chinden Boulevard (both Entryway Corridors), all of the commercial buildings on this site should be subject to design review approval (see UDC Table 11-3A-19). The Applicant shall be responsible to obtain DR and CZC permits from the Planning Department for all new commercial construction on the site prior to issuance of building permits. Building Elevations/Sizes: Front and rear building elevations were submitted for the Patio Homes proposed for this development. Building materials for the proposed homes include stucco and fiber cement siding, concrete tile or architectural composition shingles and brick or stone accents painted in earth tone colors. Staff is supportive of theses building elevations and building materials. As stated earlier, there are 11 commercial lots (including the private school lot) proposed for this site. The applicant has submitted conceptual streetscape plans for the commercial portion of Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 11 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 the site and front elevations for the Private School but does not call out building materials. As mentioned above the commercial buildings and the Private School for the proposed subdivision will require design review. UDC11-3A-19C lists the design standards for buildings along entryway corridors. The standards are as follows: 1) facades visible from public streets shall incorporate modulations in roofline, roofline recesses and projections along 20% of the length of the facade, 2) the primary building entrance shall be clearly defined by the architectural design of the building. Windows and awnings or arcades shall total 30% of the fagade facing the public street, 3) roof design shall demonstrate two or more of the following: overhanging eaves, sloped roofs, two or more roof [planes, varying parapet heights and cornices, 4) at least two changes color, texture and materials shall be incorporated into the building design, 5) all ground level and rooftop mechanical equipment shall be screened to the height of the units, 6) exterior building walls shall demonstrate the appearance of high quality materials of stone, brick, wood or other native materials, and 7) no more than 70% of the off street parking area for the structure shall be located between the front fagade of the structure and the abutting streets, unless the principal building and/or parking is screened from view by other structures. All residential buildings on this site should substantially comply with the above mentioned residential building materials and colors and all commercial buildings, including the private school, should be subject to full compliance with future Design Review (UDC 11- 3A-19). PP Application: Dimensional Standards: The applicant is proposing three different zoning districts for this development. The commercial (C -C) portion of the development does not have dimensional standards. The residential zoning districts (R-8 and R-2) require minimum lots sizes. The minimum lot sizes for the detached single family residences in an R-8 zone is 5,000 square feet with a minimum of 50 feet of frontage; the R-2 standards require lot sizes of 12,000 with frontages of 80 feet. UDC ll -2A -2B1 allows properties fronting on cul-de-sacs have a minimum frontage of 30 feet. The preliminary plat submitted indicates Lots 10 and 11 of Block 1 do not meet the cul-de-sac frontage requirement and Lots 5, 6 and 8 of Block 6 do not the minimum 5,000 square feet requirement. These corrections should be made prior to signature on the final plat; all residential lots should conform to the minimum dimensional standards of the UDC. Access: As mentioned earlier, the Applicant is proposing a full -access public street to Locust Grove Road and a full driveway access to the Private School site. Except for the driveway and public roadway to Locust Grove Road, a note shall be placed on the final plat prohibiting direct lot access to Chinden Boulevard and limiting access to Locust Grove Road. In addition, a cross- access/cross-parking casement/agreement shall be recorded for all commercial lots within the subdivision. Landscaping: Locust Grove Road and Chinden Boulevard are designated as an Entryway Corridors. A 35 -foot wide landscape buffer is required adjacent to Entryway Corridors (UDC Table 11-2B-3). The Applicant is proposing a 35 -foot wide landscape buffer along both Locust Grove Road and Chinden Boulevard. UDC Table 11-2B-3 requires a 10 -foot wide landscape buffer along local/commercial streets. The applicant has requested alternative compliance to allow the center medians serve as the required landscaping adjacent to local streets. The intent of this request is to create an urban streetscape by constructing the future office /retail buildings up to the street as submitted on the concept plan. In Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 12 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Lieu of the 10 foot wide landscape buffers along streets, staff supports and approves ALT -07-015 associated with the findings in Exhibit D. However, the proposed center medians should be constructed a minimum of 10 feet in width measured inside of curbs and contain materials as shown on the landscape plan. There are existing trees on this site. The applicant states some are to remain and be protected during construction and others are to be removed. Any existing on-site tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of those removed. Required landscaping trees will not be considered as replacement trees for those that are removed. The Applicant should coordinate a mitigation plan with Elroy Huff at the Meridian Parks Department, for any trees that will be removed. If the subject annexation and zoning application is approved, commercially -zoned property will be adjacent to existing and proposed residential properties to the south and east. To buffer the existing and proposed residential land uses to the south and east from future commercial (C -C) uses on this site, a minimum 25 -foot wide landscape buffer should be installed (UDC Table 11- 2B-3). The applicant is proposing trees to be planted within the 25' sewer and irrigation easement along the south and east side of the school site. City Code (UDC 11-3B-7) requires an additional 5' buffer width where the buffer is encumbered by easements or other restrictions. An additional 5'of buffer width should be required to allow for the planting of trees along the southern boundary of the school site. Landscape materials should be installed in accordance with UDC 11-3B-9 and create a barrier where the trees touch at the time of maturity. The submitted landscape plan fails to show landscaping within the parking lots. Particularly trees and other landscape materials should be installed within and at the ends of all the parking islands. All internal and parking lot landscaping should be installed in accordance with UDC 11-3B-8. Open Space: The applicant has provided 13% of landscaped usable open space, meeting the 10% minimum required by UDC 11 -3G -3A-1. With the above mentioned amenities and Staff's recommendation of adding a plaza to the commercial portion of the development, Staff finds the applicant in substantial compliance with UDC 11-3G-3. Pathways: As stated earlier, the proposed development is adjacent to Chinden Boulevard: State Highway 20/26. The submitted concept plan illustrates a pathway spanning the entire length of development along Chinden Boulevard. UDC 11-3H-4 requires the applicant be responsible for constructing a 10 foot multi use pathway along Highway 20/26. Staff believes the applicant should construct a ten foot pathway along Chinden Boulevard in accordance with UDC 11- 3H-4. Development along State Highways: UDC 11-3H-3 regulates any development along state highways. This section of the code also regulates access to State and Federal highways and future right of way reservations for I TD. Chinden Boulevard limits access to the half mile mark between section lines. The applicant has not proposed any access points to Chinden Boulevard with the submitted AZ and PP applications. As indicated on the preliminary plat for the project, the applicant is responsible for reserving 70 feet of right way for future expansion of Chinden Boulevard. Staff has conditioned this in Exhibit B below. Existing Structures: The site currently contains an existing barn that the applicant is proposing to remain. Because the existing barn is considered an accessory structure and is not accompanied by a main living (principal) structure, it should be removed prior to the City Engineer's signature on the final plat. Fencing: The Applicant is not proposing/showing any new fencing on any of the submitted plans. Permanent fencing is not required. However, if permanent fencing is not provided, Three Corners —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 13 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit for this site. Staff recommends that the Applicant, at the public hearing, testify as to whether any permanent fencing will be installed on this site, particularly around the perimeter. Ditches, Laterals, and Canals: The Fuller Drain and the Karnes Lateral run through/along this property. Per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways and waterways being used as amenities, which intersect, cross or he within the area being subdivided shall be covered. Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single - point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11 -3A-1 5 and MCC 9-1-28. Staff recommends approval of Three Corners Subdivision (AZ-07-017/PP-07-021/ALT-07- 015), as presented in the Staff Report for the hearing date of November 15, 2007, subject to the Findings of Fact listed in Exhibit D and subject to the conditions of approval listed in Exhibit B. The Meridian Planning & Zoning Commission heard these items on November 15 2007 At the public hearing the Commission moved to recommend approval of the subiect AZ and PP applications. The Meridian City Council -heard these items on december lA 7oo'f At the acing the Council approved the subject AZ and PP request 11. EXHIBITS A. Drawings 1. Vicinity Map 2. Preliminary Plat (dated: October, 2007) 3. Landscape Plan (dated: October, 2007) 4. Phasing Plan 5. Site Plan for School Site (Phase 1) 6. Concept Plan 7. Elevations for School Site 8. Elevations for Office Buildings 9. Elevations for Patio Homes 10. Streetscape of Commercial Area B. Conditions of Approval 1. Planning Department 2. Public Works Department 3. Fire Department Three Corners -AZ-07-017 / PP -07-0121 / ALT -07-015 PAGE 14 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 4. Police Department 5. Ada County Highway District (no comments received) 6. Settler's Irrigation District 7. Central District Health Department C. Legal Descriptions & Exhibit Maps D. Required Findings from Unified Development Code Three Comers —AZ -07-017 / PP -07-0121 / ALT -07-015 PAGE 15 4 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Vicinity Map Exhibit A — Page 1 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Preliminary Plat SBFIl WM0 ssmor rue S1rld /l?IHADU=d 03mwfw@p BIDA3Mr14 S®Ni0113 WOPIIIW00 ALMOD VC(V oHyaj `NVIamw *� AUVdMD OamiaWSM Noaao-MVIMA ati NOISIAIaEw Samoo Sam w � H AN,A aI:rl 9�- En, � t, r -7 Cit a as z��Q aV74 r E- F F C ooU � 7 N Exhibit A — Page 2 5b bb.b bbb 89:b 6kb b9bb9l.— dto If a NO Nib 101 � 5 egg � IDS, ! 111 ��� d 1�a IN !1111 1,811 R -g CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Landscaping Plan Lmw Vey mommumnarose ;''1,1" mumnsm r k. 'C7�L31.7G� Exhibit A — Page 3 moa��s 0 CITY OF MERIDIAN PLANNING STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18 2007 Exhibit A — Page 4 m CITY OF MERIDIAN PLANNINGDEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18 2007 Site Plan for School (Phase 1) I I VT I I ` . INV, w �14 I K- b Exhibit A — Page 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Concept Plan O-I ` 4* , OW(II'NVION31, 9a 1 s9elaosse +g }}ney[D 0 LNOISIAmens SU3NUOD 33UH1 NVld ld33NOD a 9g I w a OOOO�CJOI � e pz ' ,B4'49z1 M ,64,1£.00 SIMI ¢ tg vJ I - 1 I 1 I ,.`r �,,'" .L �: i ro-%' 1 it J ,., - � f�r. l;" Y�. � • I Iii �l �^ �,••` �� C' �i I 1 to I , I I 1 I 1 NII a 1 I �0 N ' h Exhibit A — Page 7 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Elevations: Private School Exhibit A — Page 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE G DATE OF DECEMBER 18 2007 Elevations: Office Buildings ea��laosse g �ney 1e11i OHV01 'NVIOIa3YU 40ISIAI(38f1S Sa3NN03 33aH1 dt ! R�a� 0 f I SNOIIVA3131d33NO3 G VON i t Exhibit A - Page 9 0) LU Q' LU a w U Z O U dt ! R�a� 0 f q��la�i�t VON Exhibit A - Page 9 0) LU Q' LU a w U Z O U 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Elevations: Patio Homes Exhibit A — Page 10 A .T H a� 0 N 2 Ill E O U - (D 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Exhibit A — Page 11 nI Q v C O U (D E O 0 4 ccC c0 (D c O 'S .n co L E O U m ID c am CL O 0 c cc m 0 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Conceptual Streetscape o-n'Iy,e oHnrai `nroiaia�w �s�sse � �,gy NOIS1A108f1S Sa3NZI0O �3�H1 � SNOLLVA3l3 .Ld3ONOO a Exhibit A — Page12 R 1' Ln Ui 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 B. Conditions of Approval 1. PLANNING DEPARTMENT 1.1 ANNEXATION/ZONING 1.1.1 The annexation and zoning legal descriptions submitted with the application (stamped on October 4, 2007 by Daniel S. Young, PLS) is accurate and meet the requirements of the City of Meridian and Idaho State Tax Commission. 1.1.2 A Development Agreement will be required as part of the annexation and zoning of this property. Prior to the annexation and rezone ordinance approvals, a DA shall be entered into between the City of Meridian, the property owner(s) (at the time of annexation/rezone ordinance adoption), and the developer. The applicant shall contact the City Attorney, Bill Nary, at 888-4433 within 6 months of Council approval to initiate this process. The DA shall include, at a minimum, the following: • Development of the property shall substantially comply with the residential elevations and building materials (stucco and fiber cement siding, concrete tile or architectural composition shingles and brick or stone accents painted in earth tone colors) and the conceptual site plan submitted with the subject application (see Exhibit A), including the concepts outlined below. ➢ Pedestrian connections shall be constructed between commercial buildings in the form of pathways distinguished from vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks; ➢ Commercial structures shall be built adjacent to roadways with parking to the rear and sides of the structures; ➢ Minimum of 8 buildings with no one building exceeding 33,600 square feet. The maximum allowable non-residential square footage for this development, excluding the private school, shall be 100,000 square feet. ➢ Provide the amenities as shown on the concept plan including but not limited to a pond with water feature, a common pathway along the perimeter and internal to the proposed development, picnic shelter with barbeques, wate entry feature on Lot 1 Block 5 and an entry feature highlighting the entrance into the development. The applicant shall also provide an additional plaza area within the commercial portion of the development to include sitting benches and a water feature. Windows, awnings, or arcades totaling at least 30% of the length of the fagade shall be provided for facades that are viewable from other structures; Exterior building walls shall demonstrate the appearance of high quality materials of stone, brick, wood, or other native materials (acceptable materials include tinted or textured masonry block, textured masonry block, textured architectural coated concrete panels, or stucco or stucco like synthetic materials - smooth faced concrete block, tilt -up concrete panels, or prefabricated steel panels are prohibited except as accent materials; ➢ The commercial building design shall incorporate at least 2 changes in one or a combination of the following: color, texture and materials; ➢ Rooflines shall demonstrate 2 or more of the following: overhanging eaves, sloped roofs, two or more roof planes, varying parapet heights, and cornices; Exhibit B — Pagel 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 ➢ The primary building entrances shall be clearly defined by the architectural design of the building. • All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. • The Applicant shall be responsible for all costs associated with sewer and water service installation. • The following shall be the allowed uses on this property: Permitted and accessory uses within the C -C zone. All conditionally permitted uses on the subject site shall be subject to CUP approval. • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • The Applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review approval from the Planning Department prior to any commercial building construction on the subject property. • Except for one full -access for the private school and one public street access to Locust Grove Road, no other access points to Locust Grove Road or Chinden Boulevard shall be allowed. • Construct a 35 -foot wide landscape street buffer along Locust Grove Road and Chinden Boulevard as proposed. Include the construction of a 10 foot wide pathway adjacent to Chinden Boulevard in accordance with UDC 11-3H-4. • Construct a minimum 25 -foot wide landscape buffer between all C -C zoned property and residential uses. • Preserve a minimum 70 -foot wide right-of-way for Chinden Boulevard, and construct a minimum 10 -foot wide pathway adjacent to the site. Preliminary Plat Site Specific Conditions 1.2.1 The 54 -lot preliminary plat prepared by Toothman-Orton, dated October, 2007 (attached in Exhibit A), is approved, with the conditions listed herein. Any future development agreement shall also be considered conditions of the Preliminary Plat (PP -07-021). All lots, including Lots 10 and 11, Block 1 and Lots 5, 6, and 8, Block 6, shall meet the minimum dimensional standards of the zoning district. 1.2.2 Place a note on the face of the final plat prohibiting direct lot access to Chinden Boulevard and Locust Grove Road, except for the full -access driveway to Locust Grove Road for the school site and the public street access into the development. Said public street (E. Three Corners Trail) shall be stubbed into the southeast comer of the property for future connectivity, as proposed. 1.2.3 A cross-access/cross-parking easement/agreement shall be recorded for all commercial lots within the subdivision. All lots within the subdivision shall have access to the access points approved in this application. This agreement shall be recorded and a copy of said agreement Exhibit B — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 submitted to the City prior to the City Engineer's signature on the final plat OR a note shall be added to the face of the final plat granting said cross -access. 1.2.4 Prior to the City Engineer's signature on the final plat, all existing structures shall be removed. The existing barn may remain until the portion of the development containing the barn is final platted. 1.2.5 The landscape plan prepared by Toothman-Orton, dated October 07, labeled Sheets 6 & 7 (attached in Exhibit A), is approved with the following notes/changes: • Provide a minimum 35 -foot wide landscape buffer along Locust Grove Road and Chinden Boulevard. A 10 foot wide pathway shall be constructed along Chinden Boulevard. All landscape materials shall be installed in accordance with UDC 11-3B-9, Landscape Street Buffers. Provide a 25' landscape buffer adjacent to the existing and proposed residential uses to the south and east of the school site and at the northeast corner of the site (along Lot 2, Block 9). An additional 5 foot wide buffer width shall be added to the southern and eastern boundary of the school site to allow the trees to be planted outside of the sewer and irrigation easements per UDC 11 -3B -7C -lb. All landscape material shall be installed in accordance with UDC 11- 3B-9, Landscape Buffers to Adjoining Uses, and create a barrier where the trees touch at the time of maturity. • In lieu of the 10 -foot wide street buffer adjacent to E. Three Corners Trail, construct center medians (ALT -07-015). Said medians should be constructed at a minimum of 4-0 9 feet in width measured inside of curbs and contain materials as shown on the landscape plan. • Per UDC 11-3B-10, the Applicant shall work with the City Arborist, Elroy Huff, on designing, adopting, and implementing a protection and mitigation plan for the existing trees on site. • A written certificate of completion should be prepared by the landscape architect, designer, or qualified nurseryman responsible for the landscape plan. All standards of installation should apply as listed in UDC 11-3B-14. Submit revised landscape plans to the Planning Department with the submittal of the final plat application. 1.2.6 This subdivision lies within the Settlers' Irrigation District. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single -point connection to the domestic water system shall be required. If a single -point connection is utilized, the developer shall be responsible for the payment of assessments for the irrigable landscape areas prior to signature on the final plat by the Meridian City Engineer. 1.2.7 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, that intersect, cross or lie within the area being subdivided shall be tiled. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department prior to construction plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 1.2.8 All development improvements including water, sewer, fencing, landscaping and pressurized irrigation shall be installed and approved prior to obtaining Certificates of Occupancy. 1.2.9 A letter of credit or cash surety in the amount of 110% will be required for all required fencing, Exhibit B — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 pressurized irrigation, landscaping, sanitary sewer, water, etc., prior to signature of the final plat. 1.2.10 Applicant shall be required to pay Public Works development plan review and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 1.2.12 Maintenance of all common areas shall be the responsibility of the developer or assigns. Record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including but not limited to structures, parking, common areas, private streets, and other development features. General Conditions 1.3.1 Sidewalks/walkways shall be installed within the subdivision and along the adjacent streets pursuant to UDC 11-3A-17. 1.3.2 The Applicant shall comply with the outdoor lighting standards shown in UDC 11-3A-11. 1.3.3 A detailed landscape plan, in compliance with the landscape and subdivision ordinance, and as noted in this report, shall be submitted for the subdivision with the final plat application. Where the Applicant has submitted a preliminary landscape plan and where Staff has reviewed such plan, the landscaping shall be consistent with the preliminary plan with modifications as proposed by Staff. 1.3.4 The Applicant shall submit a fencing plan with the final plat application for the subdivision. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. All fences shall taper down to 3 feet maximum within 20 feet of all right-of-way. All fencing should be installed in accordance with UDC 11-3A-7. 1.3.5 Staff's failure to cite specific ordinance provisions or terms of the approved annexation or preliminary plat does not relieve the Applicant of responsibility for compliance. 1.3.6 Preliminary plat approval shall be subject to the expiration provisions set forth in UDC 11-613- 7. 2. PUBLIC WORKS DEPARTMENT 2.1 Sanitary sewer service to this development is being proposed via extension of mains in N Locust Grove Road. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is being proposed via extension of mains in N Locust Grove Road. The applicant shall be responsible to install two water connections from N Locust Grove Road due to fire flow requirements. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 The applicant may be required to install a PRV at any location needed to control the risk of conflicting pressure zones. Coordinate size and location with Public Works. 2.4 The Applicant shall provide a 20 -foot common lot for all public water/sewer mains outside of public right of way. The common lot shall be covered with a blanket easement to the City of Meridian. Exhibit B — Page 4 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 2.5 The Applicant shall provide a 20 -foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easements shall not be dedicated via the plat. The description shall be consistent with the graphically depicted easements on the plat but be recorded as a separate document using the City of Meridian's standard forms. Submit an executed easement (on the form available from Public Works), a legal description, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. 2.6 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The Applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.7 All existing structures shall be removed prior to signature on the final plat by the City Engineer. The existing barn may remain until the portion of the development containing the barn is final platted. 2.8 All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. Plans shall be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department. If lateral users association approval can't be obtained, alternate plans shall be reviewed and approved by the Meridian City Engineer prior to final plat signature. :.9 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.10 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-14 and 94-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.11 Street signs are to be in place, water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.12 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 2.13 All development improvements, including but not limited to sewer, fencing, micro paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.14 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 2.15 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.16 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. Exhibit B — Page 4 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 2.17 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.18 All grading of the site shall be performed in conformance with MCC 11-12-311. 2.19 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.20 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.21 The Applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or the ACRD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.22 At the completion of the project, the Applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.23 One hundred watt, high-pressure sodium streetlights shall be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior to commencing installations. 3. MERIDIAN FIRE DEPARTMENT 3.1 One and two family dwellings not exceeding 3600 square feet will require a fire -flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings greater than 3600 square feet and greater will require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 3.2 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on comers when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.4 Any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved tum around. Phasing of the project may require a temporary approved tum around on streets greater than 150' in length with no outlet. 3.5 All entrance and internal roads and alleys shall have a turning radius of 28' inside and 48' outside radius. Exhibit B — Page 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 3.6 For all Fire Lanes provide signage "No Parking Fire Lane". 3.7 Insure that all yet undeveloped parcels are maintained free of combustible vegetation. 3.8 Fire lanes, streets, and structures including the canopy height of mature trees shall have a vertical clearance of 13'6. 3.9 Operational fire hydrants, temporary or permanent street signs and access roads with an all weather surface are required before combustible construction is brought on site. 3.10 Building setbacks shall be per the International Building Code for one and two story construction. 3.11 The roadways shall be built to Ada County Highway Standards cross section requirements and shall have a clear driving surface. Streets with less than a 29' street width shall have no parking. Streets with less than 33' shall have parking only on one side. These measurements shall be based on the back of curb dimension. The roadway shall be able to accommodate an imposed load of 75,000 GVW. 3.12 Commercial and office occupancies will require a fire -flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed per Appendix D. 3.13 The fire department requests that any future signalization installed as the result of the development of this project be equipped with Opticom Sensors to ensure a safe and efficient response by fire and emergency medical service vehicles. This cost of this installation is to be borne by the developer. 3.14 Maintain a separation of 5' from the building to the dumpster enclosure. 3.15 Provide a Knox box entry system for the complex prior to occupancy. 3.16 The first digit of the Apartment/Office Suite shall correspond to the floor level. 3.17 The applicant shall work with Planning Department staff to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance at the required intersection(s). 3.18 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the International Fire Code. 3.19 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.20 Provide exterior egress lighting as required by the International Building & Fire Codes. 3.21 There shall be a fire hydrant within 100' of all fire department connections. 3.22 Buildings over 30' in height are required to have access roads in accordance with The International Exhibit B — Page 7 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 3.23 The fire department is opposed to any landscape island in the middle of a cul-de-sac that may prevent a fire truck from turning around on the end of the court. 3.24 Buildings or facilities exceeding 30 feet (9144mm) or three stories in height shall have at least three means of fire apparatus access for each structure. Two of the access roads shall be placed a distance apart equal to not less than one half of the length of the overall diagonal dimension of the property or area to be served, measured in a straight line. 3.25 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 4. Meridian Police Department 4.1 The police department has no concerns related to the site design of this project. 5. ADA COUNTY HIGHWAY DISTRICT 5.1 SPECIFIC CONDITIONS OF APPROVAL 5.1.1 Comply with requirements of ITD and City of Meridian for the US 20/26 — Chinden Frontage. Submit to the District a letter from ITD regarding said requirements prior to District approval of the final plat or issuance of a building permit or other required permits, whichever comes first. Contact the District III Traffic Engineer at 334-8340. 5.1.2 Dedicate 47 feet of right of way from the centerline of Locust Grove Road for the first 100 feet south Of Locust Grove/Chinden intersection abutting the parcel. The right of way purchase and sale agreement and deed must be completed and sighed by the applicant prior to the scheduling the final plat for signature by ACRD Commission or prior to issuance of a building permit or other required permits, whichever comes first. Allow 30 business days to process the right of way dedication after receipt of all requested material. The District will purchase the right of way which is in addition to existing right of way from available Corridor Preservation Funds. 5.1.3 Construct center left turn lanes on Locust Grove Road at the site approaches for E. Three Comers Trail and the school. 5.1.4 Construct a 5 foot concrete sidewalk 40 feet from the centerline of Locust Grove Road for the first 100 feet south of Locust Grove/Chinden intersection. The sidewalk will then taper to 28 feet from centerline, as proposed. Provide an easement for any segment of the sidewalk located outside of the right of way. 5.1.5 Construct one roadway to intersect Locust Grove Road, E. Three Comers Trail, located approximately 450 feet south of the northern property line, as proposed. Exhibit B — Page 8 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 5.1.6 Construct one 300 foot driveway approach on Locust Grove Road located approximately 750 feet south of the northern property line, as proposed. Pave the driveway its full width and at least 30 feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 foot radii abutting the existing roadway edge. 5.1.7 Construct E. Three Comers Trail from its intersection with Locust Grove bacj to its transition to a residential roadway with two 21 foot travel lanes, 9 foot center landscape islands, vertical cub, and gutter, 6 foot planter strips, and 4 foot detached sidewalks within the 64 feet right of way, as proposed. Provide a minimum 21 foot street section on either side of the center landscape islands, Provide an easement for any segment of the sidewalk located outside of the right of way. 5.1.8 Construct the residential section of E. Three Comers Trail as a 29 foot street section with vertical curb and gutter, 6 foot planter strip and 5 foot detached sidewalks within the 50 feet of right of way. Provide an easement from any segment of the sidewalk located outside of the right of way. 5.1.9 Construct E. Hawk Creek Court as a 29 foot street section with vertical curb and gutters, 6 foot planter strip and 5 foot detached sidewalk within the 50 feet of right of way. Provide an easement for ant segment of the sidewalk located outside of the right of way. 5.1.10 Construct N. Sweet Valley Circle as a standard 29 foot street section within the 42 feet of right of way, as proposed. 5.1.11 Construct one cul-de-sac turnaround with center landscape island, as proposed. Provide a minimum inside curb radius of 28 feet, and a minimum outside radius of 45 feet for the cul-de-sac turnaround. 5.1.12 Construct one stub street to the south, E. Three Comers Trail, located approximately 1,070 feet east of the western property line, as proposed. Construct one temporary turnaround on the property to the south, as proposed. 5.1.13 Construct one driveway to intersect E. Three Corners Trail, located approximately 200 feet east of the western property line, as proposed. Pave the driveway its full width and at least 30 feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 foot radii abutting the existing roadway edge. The driveway will be restricted to a maximum width of 36 feet. 5.1.14 Other than the access specifically approved with this application, direct lot access is prohibited to Locust Grove Road and Chinden Boulevard shall be noted on the final plat. 5.1.15 Comply with all Standard Conditions of Approval. 5.2 STANDARD CONDITIONS OF APPROVAL 5.2.1 Any existing irrigation facilities shall be relocated outside of the right-of-way. 5.2.2 Private sewer or water systems are prohibited from being located within any ACHD roadway or right-of-way. 5.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 5.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5.2.5 Comply with the District's Tree Planter Width Interim Policy. Exhibit B — Page 8 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 5.2.6 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 5.2.8 The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 5.2.9 Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 5.2.10 Payment of applicable road impact fees is required prior to building construction in accordance with Ordinance #200, also known as Ada County Highway District Road Impact Fee Ordinance. 5.2.11 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLM (1-800-342-1585) at least two fill business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 5.2.12 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 5.2.13 Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 6. SETTLERS IRRIGATION DISTRICT 6.1 All irrigation / drainage facilities along with their easements must be protected and continue to function. The facilities involved are the Fuller Drain and the Karnes Lateral. Please Contact Don Alloway of the Karnes Lateral at 323-0464. 6.2 A Land Use Change Application must be on file prior to any approvals. 6.3 A license agreement MUST be signed and recorded prior to construction of any SID facilities, or within its easements. 6.4 Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District's Board of Directors. 6.5 All storm drainage must be retained on-site. Exhibit B — Page 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 6.6 A pressure irrigation system must be provided to service all lots within the above-mentioned subdivision from the current delivery point. 7. CENTRAL DISTRICT HEALTH DEPARTMENT 7.1 After written approval from appropriate entities is submitted, we can approve this proposal for central sewage and central water. 7.2 The following plans must be submitted to and approved by the Idaho Department of Health & welfare, Division of Environmental Quality: central sewage and central water. 7.3 Run-off is not to create a mosquito -breeding problem. 7.4 Central District Health will require plans be submitted for a plan review for any: food establishments, grocery store, beverage establishment and child care center. Exhibit B — Page 8 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 C. Legal Description Exhibit C — Legal Descriptions & Exhibit Maps Exhibit B — Page 9 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTHMAN-ORTON ENGINEERING COMPANY ®otam;rm Mamom WRRVEY09S AND PLANN Rs 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 • FAX 208_323.2399 bo&eftengrcoxom Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: I of 1 EJCB;ISIT "B" Land Description of Property for Annexation To the City of Meridian, Idaho A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: BEGINNING at the corner common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, 1) S.89-26'41 "E., 1326.49 feet to W 1/16 corner common to Sections 20 and 29; thence, 2) S.00-3 1'59"W., 1324.64 feet to the east -west centerline of the NW 1 /4 of said Section 29; thence, along said centerline, 3) N.89°36'20"W.,1328.58 feet to the N 1/16 corner common to Sections 29 and 30; thence, along the westerly boundary of said Section 29, 4) N.00°37'24"E., 994.36 feet; thence, 5) N.001 -37'24"E., 334.00 feet to the POINT OF BEGINNING. CONTAINING: 40.4 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrance. E%HM11 "C" attached, and by this reference, made apart hens Rr=Vl PP 'JAL MERIDIAN PUBLIC WORKS DEPT. (This description is based on record survey data and is for Annexation purposes only. A field survey was not conducted) H-\Q712I\WPffiWN urvay18x6B-NW Parcel-AmwLdoc BOISE - COEUR WALENE - CALDWELL Exhibit C - Page 1 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 ocw AAW=27ON VAP FOR PROPERTY LOCATED IN THE NW1/4 OF SECTION 29. TOWNSHIP 4 NORTH, RANGE 1 EAST, B.M., AOA COUNTY. IDAHO LvaAW 11.10 ANNEXATION BOUNDARY 1 RIGHT-OF-WAY LINE - - -- SECTION UNE — - - PROPERTY BOUNDARY POINT OF BEGINNING I r �1 I y -- � Epp 4V6tl' -- p.• /U 1 1 w1tID®T EMMM3= 1 /• 447YOp' [ 10 — A=1. "W n 1eL06 � p tlHt7G' ■ V` [ ♦rne �� I b m 1 �` aEYI AP OPAL ' BY g� y :"M'P t MFOIAN PUBLIC DEPT y{IpRKS � - b - ' W. wen T - IMM RM air a . r®v. m • r 200 400 8DO 1200 Exhibit C — Page 2 TOOTHMAN—ORTON ENGINEERING CO ENGINEERS - SURVEYORS - PLANNERS 9777 CHINDEN BOULEVARD • BOISE, WHO 83714-2008 PHONE: 208-323-2288 - FAX: 208-323-2399 E4U CK-AMNEX VAPdn DOE -10-4-07 ,OB67121 i • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTHM¢N-ORTON ENGINEERING COMPANY CGXMTM ENGIIMS, SURVEYORS AM PLANNERS Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 1 of I 9777 CHINDEN BOULEVARD BOISE, IDAHO 837142008 208-323-2288 • FAX 208-323-2399 boke@Wengrco.com EXHIBIT!' "A" Three Corners Subdivision Preliminary Plat Description A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: BEGINNING at the corner common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, 1) S.89°26'41" E., 1326.49 feet to W 1/16 corner common to Sections 20 and 29; thence, 2) S.00"31'59"W., 1324.64 feet to the east -west centerline of the NW 1 /4 of said Section 29; thence, along said centerline, 3) N.89°36'20"W., 1328.58 feet to the N 1/16 comer common to Sections 29 and 30; thence, along the westerly boundary of said Section 29, 4) N.00°37'24"E., 994.36 feet; thence, 5) N.00°37'24 T., 334.00 feet to the POINT OF BEGINNING. CONTAINING: 40A acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. REV I PR VAL UY j)'•T MERIDIAN PUBLIC WORKS DEPT. (Ais description is based on record survey data and is for Preliminary Plat purposes only. Afield survey was not conducted IUa712AWPfhsiimv*AEx6A 3 Comm S64)= Pladoc BOISE • COEUR d'ALENE • CALDWELL Exhibit C — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TO- OTHMAN-ORTON ENGYNEERt111G COMPANY QOMXT o ENGINIKIM_SIMMORSAlmPIAMMS 9777 CHINDEN BOULEVARD SOM IDAHO 837142008 2M323-2288 - FAX 208-323-2399 bclse®roengrco.cwn Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 1 of 2 EXHIBIT "D" Land Description of Property for Rezone to C -C Zone A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada CoulLty, Idaho, being more particularly described as follows: BEGINNING at the comer common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, 1) S.89°26'41"E., 1326.49 feet to W 1/16 comer common to Sections 20 and 29; 2) S.00 -31'59"W., 342.50 feet; thence, 3) S.58°1 1'08"W., 240.00 feet; thenar, 4) N.24°02'58"W., 39.52 feet; thence, 5) Northwesterly along a curve to the left having a radius of 300.00 feet, an are length of 342.45 feet, through a central angle of 6524'11 ", and a chord bearing and distance of N.56 -45'03"W., 324.16 feet; th;snce, 6) N.89°27'09"W., 187.49 feet, thence, 7) Southwesterly along a curve to the left having a radius of 300.00 feet, an are length of 26924 feet, through a central angle of 51 *25'19", and a chord bearing and distance of S-64-50-1 I "W., 260.30 feet; thence, 8) S.39°07'32"W., 1556 feet; thence, 9) S.44°26'45"E., 183.17 feet; thence, 10) Southwesterly along a curve to the left having a radius of 121.00 feet, an arc length of 70.79 feet, through a central angle of 33°31'09", and a chord bearing and distance of S.17°18'49"W., 69.78 feet; thence, 11) S.00°33'15"W., 14.83 feet; thence, 12) S.89°59'56"W., 3.09 feet; thence, 13) S.00°37'20"W., 730.62 feet to the east -west centerline of the NWl/4 of said Section 29; thence, along said est -west centerline, H:107121VPFA s S4� Pmwl ft= c -Salve BOISE - COEUR d'ALENE - CAL DWELL Exhibit C — Page 4 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOdTAMAN-ORTON ENGINEERING COMPANY Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 2 of 2 14) N.89°36'20"W., 510.00 feet to the N 1116 comer common to Sections 29 and 30; thence, along the westerly boundary of said Section 29, 15)N.00037'24"E., 1328.36 feet -to the POINT OF BEGINNING. CONTAINING: 21.3 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. EXHIBIT "G" attached, and by this reference, made a part hereof. (A's description is based on record survey data and is for Rezoning purposes only. A field survey was not conducted) AL 'r ey '.. r` WpR s OE "- 1M0712AWPfiJm%wvglExhD-NW Pmx1-RezD= C-N.dac Exhibit C — Page 5 1202 ; . 4.07 a,ov�`fi'a CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TGOTHMAN-ORTON ENGINEERING COMPANY CONSUL'Invcr mss, WRVWoas AM PLANS 9777 CHINDEN BOULEVARD BOISE. IDAHO 83714-2008 208-323-2288 - FAX 208-323-2399 bDkeebwercoxom Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 1 of 2 EXHIBIT "E" band Description of Property for Rezone to R-2 Zone A parcel of land located in the North Half of the Northwest 114 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada Conroy, Idaho, being more particularly described as follows: COMMENCING at the comer common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, A) S.89°26'41 -E., 1326.49 feet to the W 1/16 comer common to Sections 20 and 29; thence, B) S-00-3 1'59'V., 342.50 feet to the POINT OF BEGINNING; thence, 1) S.00031'59W., 982.14 feet to the east -west centerline of the NWl/4 of said Section 29; thence, along said east -west centerline, 2) N.89°36'20"4V., 818.58 feet; thence, leaving said east -west centerline, 3) N.00°37'20"E., 730.62 feet; theme, 4) N.89°59'56"E., 3.09 feet; thence, 5) S.00-33'1 5-W., 24.55 feet; thence, 6) Southeasterly along a curve to the left having a radius of 221.61 feet, an are length of 663.27 feet, through a central angle of 171 *29'01", and a chord bearing and distance of S.89°26'45"E., 442.00 feet; thence, 7) N.00°33'15"E., 39.38 feet; thence, 8) Northwesterly along a curve to the left having a radius of 121.00 feet, an are length of 18.48 feet, through a central angle of 08°45'07", and a chord bearing and distance of N.03 -49'19"W., 18.46 feet; thence, 9) 5.87°26'30"E.,169.18 feet; thence, 10) Northeasterly along a curve to the left having a radius of 125.00 feet, an arc length of 19.47 feet, through a central angle of 08°55'3?", and a chord bearing and distance of N.02009'59"E., 19.45 feet; thence, A:\07IVWP@Ies%wvr/ad&NWP8=1--R==A AW BOISE - COEUR, d'ALENE - CALDWELL Exhibit C - Page 6 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 T001EMAN-ORTON ENGvquM G Coh&ANY Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 2 of 2 11) Northwesterly along a curve to the left having a radius of 29.50 feet, an are length of 14.48 feet, through a central angle of 2807'02", and a chord bearing and distance of N.16°21'18"'W.,,14.33 feet; thence, 12)N.30°24'49"W., 36.25 feet; thence, 13) N24°02'58"W., 15.69 feet; thence, 14) N.58-1 I'08 -E., 276.33 feet to the POINT OF BEGINNING CONTAINING: 12.87 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. EIMIT "G" attached, and by this reference, made a part hereof. (This description is based on record survey data and is for Rezoning purposes only. A field survey was not conducted) PUBLIC WORKS DEPT- ELV712119JP6 AStuveglFah&Nw ftwi-Rum R-2.doc Exhibit C - Page 7 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 TOOTHMAN-08TON EN(;no3amG COMPANY CDNMTM ENGD 1M& suRMORs AND PLANNERS 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2WS 208-323-2288 • FAX 208-323-2399 boiseMengrmcom Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: I of 2 EXHIBIT "F" Land Description of Property for Rezone to R-8 Zone A parcel of land located in the North Half of the Northwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: COMMENCING at the corner common to Sections 19, 20, 29 and 30; thence, along the northerly boundary of said Section 29, A) S.89°26'41 "E., 1326.49 feet to the W 1/16 comer common to Sections 20 and 29; thence, B) S.00°31'59"W., 342.50 feet; thence, C) S.59-1 1'08'-W., 240.00 feet to the POINT OF BEGINNING; thence, 1) S.58-1 1'08-W., 36.33 feet; thence, 2) S.24°02'58"E., 15.69 feet; thence, 3) S.30°24'49"E., 36.25 feet; thence, 4) Southeasterly along a curve to the right having a radius of 29.50 feet, an arc length of 14.48 feet, through a central angle of 28°07'02", and a chord bearing and distance of S.16°21' 1 S"W.,14.33 feet; thence, 5) Southwesterly along a curve to the right having a radius of 125.00 feet, an arc length of 19.47 feet, through a central angle of 08°55'33", and a chord bearing and distance of S.02009'59"W., 19.45 feet; thence, 6) N.87°26'30"W., 169.18 feet; thence, 7) Southeasterly along a curve to the right having a radius of 121.00 feet, an arc length of 18.48 feet, through a central angle of 08145'07", and a chord bearing and distance of S.031149'19"E., 18.46 feet; thence, 8) S.00°33' 15"W., 39.38 feet; thence, 9) Northwesterly along a curve to the right having a radius of 221.61 feet, an arc length of 663.27 feet, through a central angle of 171 °29'01 ", and a chord bearing and distance of N.89°2645"W., 442.00 feet; thence, M%0712IVPMw)SwYayUbdF W Pawl -R== R-B.dac BOISE • COEUR d°ALENE • CALDWELL Exhibit C — Page 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEAL • DATE OF DECEMBER 18 2007 TOOTHMAN•ORTBN ENGIMOWMG COMPANY Project: 07121 Date: September 7, 2007 Revised: October 4, 2007 Page: 2 of 2 10)N.00°33'15"E., 39.38 feet; thence, 11) Northwesterly along a curve to the right having a radius of 121.00 feet, an arc length of 70.79 feet, through a central angle of 33°31'09", and a chord bearing and distance ofN.17*18'49E., 69.78 feet; thence, 12) N.44°26'45"W., 183.17 feet; thence, 13)N.39°07'32"E., 15.56 feet; thence, 14) Northeasterly along a curve to the right having a radius of 300.00 feet, an arc length of 269.24 feet, through a central angle of 51 *25'19", and a chord bearing and distance of N.64050' 11 "E., 260.30 feet; thence, 15) S.89°27'09"E., 187.49 feet; thence, 16) Southeasterly along a curve to the right having a radius of 300.00 feet, an arc length of 342.45 feet, through a central angle of 65°24' 11 ", and a chord bearing and distance of S.56°45'03"E., 324.16 feet; thence, 17) S.24°02'58"E., 39.52 feet to the POINT OF BEGINNING. CONTAINING: 6.27 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way, Easements of Record, and any Encumbrances. EXMIT "G" attached, and by this reference, made a part hereof. This description is based on record survey data and is for Rezoning purposes only. ,1 field survey was not conducted) 1kW12HWP81n%swvgWxGF-NW Parcel-RezoneR-S.dCc Exhibit C - Page 9 i ! CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 ti}vlTlFj��fJ7eA 06! a ILPil+Vl�rPi FOR PROPERTY LOCATED IN THE NW1/4 OF SECTION 29, TOWNSHIP 4 NORTH. RANGE 1 EAST, B.M., ADA COUNTY, IDAHO L3 S30'24'49"E 35.25 L4 N87'26'30"W 169.18 L5 S00.33'15"W 39.38 L6 N00'33'15"E 39.38 L7 N39'07'32"E 15.56 L8 S24'02'58E 39.52 1 REZONE BOUNDARY 1 1 RIGHT-OF-WAY LINE I - -- SECTION LINE - - - PROPERTY BOUNDARY 'P.O.B.' POINT OF BEGINNING 1 1 kI 1 1 r I a.. mmommor e9nmr�a . I 9 tl. ti c OT 16 BLOCK 1. DUAMOODY SUBDIVISION n9r■ a• I Z 18 L_ I 1 e V. Imm rmw amars�s im, s REv1E 0 200 400 a00 1200 8Y 7 12 2307 MEMIANPUaL.IC TOOTHMAN-ORTON ENGINEERING CO. WORKS mn ENGINEERS SURVEYORS -PLANNERS 9777 CIINOEN BOULEVARD • BOISE. IAHO 83714-2D08 PHONE: 208-323-2288 • FAX: 208-323-2399 E-FALDm-RWrdwq WE 10/4/01 JS 07121 Exhibit C - Page 10 CURVE TABLE 67 URVELENGTH RADIUS DELTA TANGENT CHORD BEARING C1 14.48 29.50 2607'02" 7.39 14.33 S16'21'18"E 19.47 125.00 08'55'33" 9.76 19.45 $02'09.59"W 18.48 121.00 08'45'07" 9.26 18.46 S03'49'19"E LC4 663.27 221.61 171 9'01" 2976.36 442.00 N8926'45"W 70.79 121.00 33'31'09" 36.44 69.78 N17'18'49"E 269.24 300.00 51'25'19" 144.45 260.30 N64.50.1I-E 342.45 300.00 1 65'24'11" 192.61 1 324.16 556'45'03"E I Z 18 L_ I 1 e V. Imm rmw amars�s im, s REv1E 0 200 400 a00 1200 8Y 7 12 2307 MEMIANPUaL.IC TOOTHMAN-ORTON ENGINEERING CO. WORKS mn ENGINEERS SURVEYORS -PLANNERS 9777 CIINOEN BOULEVARD • BOISE. IAHO 83714-2D08 PHONE: 208-323-2288 • FAX: 208-323-2399 E-FALDm-RWrdwq WE 10/4/01 JS 07121 Exhibit C - Page 10 • i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 D. Required Findings from Unified Development Code Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Applicant is proposing to zone the subject property to C -C, R-8 and R-2. The City Council finds that the proposed zoning map amendment will comply with the applicable provisions of the Comprehensive Plan if the proposed Comprehensive Map Amendment is approved by City Council. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report for more information. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that professional offices, retail uses, private schools and medical clinics would be permitted uses within the C -C district and single family detached units are allowed in the R-8 and R-2 district (single-family attached units are allowed in the R- 8 district only). The City Council finds that future development of this property should comply with the established regulations and purpose statement of the C -C, R-8 and R-2 districts, if the DA provisions are adhered to. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that a zoning amendment to C -C, R-8 and R-2 will not be detrimental to the public health, safety, or welfare. Staff recommends that the Commission and Council rely on any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that a zoning amendment to C -C, R-8 and R-2 for this site will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation is in the best of interest of the City (UDC 11 -5B -3.E). The City Council finds that all essential services are available or will be provided by the developer to the subject property and will not require unreasonable expenditure of public funds. In accordance with the findings listed above, City Council finds that Annexation and Zoning of this property to C -C, R-8 and R-2 would be in the best interest of the City, if the Applicant enters into Development Agreement (DA) with the City, as mentioned in the Staff Report. Exhibit D — Page 1 • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The City Council fords that the proposed plat is in substantial compliance with the adopted Comprehensive Plan subject to approval of the CPA by City Council. Staff supports the proposed plat layout, with recommended changes, as they comply with the provisions of the Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council fords that public services can be made available to accommodate the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because the developer is installing sewer, water, and utilities for the development at their own cost, The City Council fords that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; Staff recommends the Commission and Council rely upon comments from the public service providers (i.e., Police, Fire, ACRD, etc.) to determine this finding. (See Exhibit B for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the development of this subdivision that should be brought to the Council or Commission's attention. ACHD considers road safety issues in their analysis. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed subdivision may cause health, safety or environmental problems of which Staff is unaware. 6. The development preserves significant natural, scenic or historic features. The City Council is unaware of any natural, scenic, or historic features on this site. Therefore, Staff finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Staff is unaware. Exhibit D — Page 2 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 2. Alternative Compliance Findings: In order to grant approval for alternative compliance, the director shall determine the following findings: a. Strict adherence or application of the requirements is not feasible; OR The City Council finds the 10 foot landscape buffer adjacent to local streets is not feasible for the design of this proposed development. Staff believes the submitted landscaping plan meets the intent of the City's landscaping code and provides increased buffering to the future residential portion of the development. b. The alternative compliance provides an equal or superior means for meeting the requirements; and The City Council finds the alternative compliance does provide a superior means for meeting the City's landscaping requirements. City Council finds the conceptual landscape plan incorporates innovative design by using center medians as the proposed buffer adjacent to local streets. Additionally City Council finds this design contributes urban streetscape of the proposed mixed use development. Therefore, City Council supports the proposed concept landscape plan, as depicted in Exhibit A. c. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The City Council finds that the proposed alternative will not be detrimental to the public welfare or impair the use / character of the surrounding properties. Exhibit D — Page 3 January 4, 2008 AZ 07-015 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Marshall Williams ITEM NO. 6-G REQUEST Findings for Approval — Request for Annexation and Zoning of 1.88 acres from RUT to R-2 zones for the property located at 1650 Dunwoody for Dunwoody Property — 1650 Dunwoody AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached Contacted: Gi � Date: 7 (� Phone: (7—d& 3� Emailed: /Ylc�� �m a r Q e S� n t Initials: V Materials presented at public meetings all become property of the City of Meridian. CITY OF MERID'&N 0 EB.I DIANFINDINGS OF FACT, CONCLUSIONSg D A H o OF LAW AND DECISION &ORDER In the Matter of Annexation and Zoning of 1.88 Acres from RUT (Ada County) to R-2 (Low -Density Residential), for Dunwoody by Marshall Williams. Case No(s). AZ -07-015 For the City Council Hearing Date of: December 18, 2007 (Findings on the January 8, 2008 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 18, 2007, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 18, 2007, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 18, 2007, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 18, 2007, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-3 82 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-015 -1- 0 Ll 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description in the attached Staff Report for the hearing date of December 18, 2007, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Annexation as evidenced by having submitted the legal description and exhibit map stamped and dated September 24, 2007 by Dean Briggs, PLS, is hereby approved. D. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, a denial of a plat or conditional use permit entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. E. Attached: Staff Report for the hearing date of December 18, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-015 -2- 0 By action of the City Council at its regular meeting held on the 5 `. day of 2007. ly COUNCIL MEMBER DAVID ZAREMBA VOTED_L COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER CHARLIE ROUNTREE VOTED COUNCIL MEMBER KEITH BIRD VOTED_X TIE BREAKER _ MAYOR TAMMY de WEERD VOTED DE WEERD O ATTEST: BEAL WILLIAM G. BERG, JR. r ��y 0 Copy served upon: V-,** Applican°t°f�rrrun?++��°`,` Planning Department Public Works Department V City Attorney By: 4�Dated: I -11 �08 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-015 -3- CITY OF MERIDIAN PLANNING4PARTMENT STAFF REPORT FOR THE HE DATE OF DECEMBER 18, 2007 STAFF REPORT Hearing Date: December 18, 20070; E IDIAN- TO: Mayor & City Council p Fi D FROM: Sonya Watters, Associate City Planner 208-884-5533 SUBJECT: Dunwoody Property • AZ -07-015 Annexation and Zoning of 1.88 acres from RUT (Ada County) to R-2 (Low -Density Residential) 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, Marshall Williams, has applied for Annexation and Zoning (AZ) of 1.88 acres of land from the RUT (Ada County) zoning district to the R-2 (Low -Density Residential) zoning district. A new single-family residential home has recently being constructed on this lot. This property is already hooked up to City services; however, a condition of hook-up was that the applicant applies for annexation and zoning of the property into the City. The site is located at 1650 Dunwoody Court in Dunwoody Subdivision, on the northeast corner of N. Locust Grove Road and Dunwoody Court. This property is within the City's Area of Impact and Urban Service Planning Area and is contiguous to the current City limits. 2. SUMMARY RECOMMENDATION The subject application (AZ) was submitted to the Planning Department for review. Below, staff has provided a detailed analysis, comments, and recommended actions for the requested AZ application. Staff is recommending approval of the subject Annexation and Zoning (AZ -07-015) request as presented in the staff report for the hearing date of November 15, 2007, based on the Findings of Fact listed in Exhibit C of this staff report. The Meridian Planning & Zoning Commission heard this item on November 15.2007. At the public hearing they moved to recommend approval of the subiect AZ request. a. Summary of Commission Public Hearin i. In favor: Marshall Williams (Owner/Applicant) ii. In opposition: Ken Borgman. Patricia Gridler, and Bill Weiser iii. Commenting: None iv. Written testimony: Don & Sally Atkin; Richard Price & Maureen Miller; John & Patricia Gridler; Michael & Kim Callahan; David & Luane Dean; Kent Borgman; and Terry Copple V. Staff presenting application: Sonya Watters vi. Other staff commenting on application: Scott Strickland lL Key Issues) of Discussion by Commission: i. Whether or not to require a Development Agreement that would prohibit the property from being further subdivided in the future. r, Key Commission Change(s) to Staff Recommendation: i. None !L Outstanding Issue(s) for City Council: i. None Dunwoody Property AZ -07-015 PAGE 1 CITY OF MERIDIAN PLANNINGOPARTMENT STAFF REPORT FOR THE HEDATE OF DECEMBER 18, 2007 3. PROPOSED MOTION (to be considered after the public hearing) Approval After considering all staff, applicant and public testimony, I move to approve File Number AZ -07- 015 as presented in the staff report for the hearing date of December 18, 2007, with the following modifications: (Add any proposed modifications) Denial After considering all staff, applicant and public testimony, I move to deny File Number AZ -07-015 as presented during the hearing on December 18, 2007: (Please state specific reasons for denial of the annexation request) Continuance After considering all staff, applicant and public testimony, I move to continue File Number AZ -07- 015 to the hearing date of (insert continued hearing date here) for the following reason(s): (State specific reason(s) for continuance) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 1650 Dunwoody Court (Parcel #R1966960100) Section 29, Township 4 North, Range 1 East b. Owner: Markar Design & Construction, Inc. 2065 E. Fairview Avenue Meridian, ID 83642 c. Applicant: Marshall Williams 1420 S. Hidden Island Place Eagle, ID 83616 d. Applicant/Representative: Marshall Williams Dunwoody Property AZ -07-015 PAGE 2 CITY OF MERIDIAN PLANNINGOPARTMENT STAFF REPORT FOR THE HEARSDATE OF DECEMBER 18, 2007 e. Present Zoning: RUT (Ada County) f. Present Comprehensive Plan Designation: Low Density Residential g. Description of Applicant's Request: The applicant is requesting annexation and zoning into the City with an R-2 zone as a condition of hook up to City services. The property is currently hooked up to City services. h. Applicant's Statement/Justification: "We are requesting annexation of Lot 1, Block 1, of Dunwoody Subdivision into the City of Meridian and connection to City water and sewer systems." 5. PROCESS FACTS a. The subject application will in fact constitute an annexation as determined by City Ordinance. By reason of the provisions of the Meridian City Code Title 11 Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. b. Newspaper notifications published on: October 29th, 2007 and November 12`h, 2007 (Commission); October 29, and November 12, 2007 (City Council) c. Radius notices mailed to properties within 300 feet on: October 19`h, 2007 (Commission); October 19, 2007 (City Council) d. Applicant posted notice on site by: November 5h, 2007 (Commission); December 4, 2007 (City Council 6. LAND USE a. Existing Land Use(s): A new single-family home has recently been constructed on this site. b. Description of Character of Surrounding Area: The area surrounding the subject property consists of rural residential properties. c. Adjacent Land Use and Zoning: 1. North: Rural residential property, zoned RUT in Ada County 2. East: Rural residential properties (Dunwoody Subdivision), zoned RUT in Ada County 3. South: Rural residential property, zoned RUT in Ada County (southwest/across Locust Grove Road: Madelynn Estates, zoned R-4) 4. West: Rural residential property, zoned RUT in Ada County; Reserve Subdivision, zoned R-4 d. History of Previous Actions: This property was included in the Dunwoody Subdivision plat as Lot 1, Block 1, in Ada County. e. Existing Constraints and Opportunities: 1. Public Works: Location of sewer: Sewer service has been provided to this property from mains in Locust Grove Road. Location of water: Water service has been provided to this property from mains in Locust Grove Road. Issues or concerns: None 2. Vegetation: NA Dunwoody Property AZ -07-015 PAGE 3 CITY OF MERIDIAN PLANNINGOPARTMENT STAFF REPORT FOR THE HEDATE OF DECEMBER 18, 2007 3. Floodplain: NA 4. Canals/Ditches Irrigation: All open irrigation ditches, laterals and canals on the property should be tiled. 5. Hazards: Staff is unaware of any hazards associated with this property. 6. Proposed Zoning: R-2 (Low -Density Residential) 7. Size of Property: 1.88 acres f. Subdivision Plat Information: Currently, this property is a platted lot in Dunwoody Subdivision. The applicant has not submitted a concept plan or a plat application to further subdivide the property with the subject annexation application. The applicant has recently constructed a new home on this property; Staff believes that the applicant does not intend to further develop this property in the near future. g. Landscaping: There is currently a 40 -foot wide landscape easement on the west boundary of this property adjacent to Locust Grove Road. h. Summary of Proposed Streets and/or Access: As mentioned above, the applicant has recently constructed a new home on this property. Access to this site is currently provided from Dunwoody Court. Direct lot access to Locust Grove Road is prohibited. No new access points are proposed or approved with this application. 7. COMMENTS MEETING On October 26, 2007 a joint agency and departments meeting was held with service providers in this area. The agencies and departments present include: Meridian Fire Department, Meridian Parks Department, Meridian Public Works Department, and the Sanitary Services Company. These agencies did not submit comments on this application as only a single-family dwelling is proposed on the site. 8. COMPREHENSIVE PLAN POLICIES AND GOALS This property is designated "Low Density Residential" on the Comprehensive Plan Future Land Use Map. Low density residential areas are anticipated to contain three dwelling units or less per acre (see Page 99 of the Comprehensive Plan). One single-family dwelling is being constructed on the subject property, which is 1.88 acres in size. The density for this property is within the anticipated density of the Comprehensive Plan for this area. Staff fmds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis in italics below policy): • Require that development projects have planned for the provision of all public services. (Chapter VII, Goal III, Objective A, Action 1) When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner: ➢ Sanitary sewer and water service have been extended to the project at the applicant's expense. The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed the lands will be under the jurisdiction of the Meridian City Fire Department, who currently shares resource and personnel with the Meridian Rural Fire Department. Dunwoody Property AZ -07-015 PAGE 4 CITY OF MERIDIAN PLANNIN*PARTMENT STAFF REPORT FOR THE HEAIODATE OF DECEMBER 18, 2007 ➢ The subject lands currently lie within the jurisdiction of the Ada County Sheriffs Office. Once annexed the lands will be serviced by the Meridian Police Department (MPD). ➢ The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACRD). This service will not change. ➢ The subject lands are currently serviced by the Meridian School District No. 2. This service will not change. ➢ The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Municipal, fee -supported, services will be provided by the Meridian Building Department, the Meridian Public Works Department, the Meridian Water Department, the Meridian Wastewater Department, the Meridian Planning Department, Meridian Utility Billing Services, and Sanitary Services Company. Protect existing residential properties from incompatible land use development on adjacent parcels. (Chapter VII, Goal IV, Objective C, Action 1) The applicant is in the process of constructing a single-family dwelling on this property. Staff believes that the new single-family home will be compatible with the other residences in this area. Support a variety of residential categories (low-, medium-, and high-density single family, multi -family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities. (Chapter VII, Goal IV, Objective C, Action 10) The subject application includes a request for the R-2 zoning designation. The Comprehensive Plan Future Land Use Map designates all of the properties in this vicinity on the east side of Locust Grove Road as Low Density Residential. Stafffinds that the requested zoning designation is generally consistent with the Comprehensive Plan designation for this property, the future land use designated for other properties in this vicinity, and further enhances the variety ofzoning designations in this area of the City. Stafffinds that the proposed R-2 zoning designation is generally harmonious with and in accordance with the Comprehensive Plan. 9. ZONING ORDINANCE a. Zoning Schedule of Use Control: UDC 11-2A-2 lists single-family dwellings as a Permitted Use in the R-2 zone. b. Purpose Statement of Zone: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Connection to the City of Meridian water and sewer systems is a requirement for all residential districts. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation: AZ Application: As mentioned above, the applicant is requesting annexation and zoning of the subject property as a stipulation of the City providing water and sewer services to this property. Dunwoody Property AZ -07-015 PAGE 5 CITY OF MERIDIAN PLANNINGOPARTMENT STAFF REPORT FOR THE HEDATE OF DECEMBER 18, 2007 In anticipation of this application being approved, the applicant has already paid the required water and sewer hook-up fees for this property and been hooked up to City services. A single- family dwelling has recently been constructed on this property. Based on the policies and goals contained in the Comprehensive Plan, the future land use designation of Low Density Residential for this property and adjacent properties, Staff believes that the requested annexation with an R-2 zoning district is appropriate for this property. Please see Exhibit C for detailed analysis of the required facts and findings. The annexation legal description submitted with the application (stamped on September 20, 2007 by Dean Briggs, PLS) shows the property as contiguous to the existing corporate boundary of the City of Meridian. Development Agreement: UDC 11 -5B -3D2 and Idaho Code § 65-6711A provides the City the authority to require a property owner to enter into a Development Agreement (DA) with the City that may require some written commitment for all future uses. Staff does not feel that a DA is necessary in this instance. If the Commission or Council than a development agreement is necessary, staff recommends a clear outline of the commitments of the developer being required. b. Staff Recommendation: Staff recommends that the subject property be annexed into the City with an R-2 zoning designation per the comments listed in Section 10 of this staff report. The Meridian Planning & Zoning Commission heard this item on November 15 2007 At the Public hearing they moved to recommend approval of the subiect AZ request. The Meridian City Council heard this item on Deremher IQ_ 2007_ At the public ho.,,ing the Co nc'1 approved the subject A7. reauest. 11. EXHIBITS A. Vicinity/Zoning Map B. Legal Description & Exhibit Map C. Required Findings from Unified Development Code Dunwoody Property AZ -07-015 PAGE 6 CITY OF MERIDIAN PLANNINAPARTMENT STAFF REPORT FOR THE HEADATE OF MAY 3, 2007 A. Vicinity/Zoning Map CITY OF MERIDIAN PLANNINGOPARTMENT STAFF REPORT FOR THE HEDATE OF MAY 3, 2007 B. Legal Description & Exhibit Map DESMON FOR ANNEXATION CW LOT 1,13LOCK 1, AND A P10R`nON OF DIINWOODY SUBDIV15 ONN September 13.2007 A PARCEL OF LAND BEING A PORTION OF 13UNWOODY SUBDIVISION AND ALL OF LOT i, BLOCK 1, DUMVOODY SUBDMSJON, LYING IN THE SW 114 OF THE NW 114 OF SECTION 29, TOWNSHIP 4 NORTH. RANGE 1 EAST_. BOISE MERIDIAN, ADA COUNTY. IDAHOi MORE PARTICULARLY DESCRIBED AS FOLLOWS; COMMENCING AT THE SECTION CORNER COMMON TO SECTIONS 19.20, 29, AND 30, T.3N., R2E„ B.M., IDAHO. THENCE ALONG THE WEST LINE OF SAID SECTION 29 S b 1 `36d E 132e.31 FEET TO THE NORTH CORNER OF DUN1FViC3ODY SUBDIVISION., AS RECORDED IN BOOK 58 OF PLATS AT PAGES 5162 THRU 5483. ADA COUNTY RECORDERS OFFICE: THENCE CONTINUING ALONG SAID WEST LINE OF SAID SECTION 29 S W01 E 294.86 FEET TO THE RM POINT OF WGINNiNG OF THIS DESCRIPTION; - THENCE S 89°21'41" E $0.00 FEET TO THE EAST RIGW OF WAY OF N. LOCUST GROVE ROAD, ALSO BEING THE NORTHWEST CORNER OF LOT 1, BLOCK 1 OF SAID DUNWOODY SUBDIVISION; THENCE CONTINUING S 8902141" E 210.01) FEETTO THE NORTH EAST CORNER OF SAID LOT 1, BLOCK 1, OF SAID DUNWOOEDY SUBDIVISION; THENCE S W"01'36" E 340;24 FEET TO A POINT ON THE CENTERLINE OF DUNWOOD* COUI.T; THENCE ALONG SAID CENTERLINE OF DUNWOODY COURT S 69°40'11" W 2.39.99 FEET TO A POINT ON SAID WEST LINE OF SAIL) SECTION 29, ALSO BEING THF CENTERLINS OF N. LOCUST GROVE ROAD; THENCE ALONG SAID WEST LIME OF A1C) SECTION 29 N 00.01'3ii" W 34429 FEET TO THE RM POINT OF BEGINNING OF THIS DESCRIPTION, SAID DESCRIPTION CONTAINS 1.88 ACRES, MORE OR LESS. DEAN W. BRIGGS PLS 3619 SEP 2 ;x 2t1 ? MVA6 CITY OF MERIDIAN PLANNINGOPARTMENT STAFF REPORT FOR THE HEARRYDATE OF MAY 3, 2007 19 0 aeua I.SEP 7, ?77 ERIDA MN PUBM WORKS DEOE uf�—� 5,111-1 - I OF I ........ -------- LOT 1, BLOCK 1 DUNWOODY SUBDIVISION ANNEX WT ""m ml 1 09/20/07 CW 1. am t, mo A Maws; OF Y!V—* W SW 1/4 Or TOE 0 1/4 I 70926 OR=$ ck4wmmnm% mt. 249 360 SCAAX IM FEET OF Lw"tow UgIN—D S 672141' F 2,40,W' 9r,7jj77f yja�-O-D7-- REAL n;NT OF 8EStKNING, FOUND 5/8' REEM lLLLC4Lt CAP Ft: UM) BRASS OR ALUK CW (X NOILt)) Q SET 1/2V4* KBAIR - FILS 3619 II FOUNI 51rYJ 0" REBAR - PtS 7940 t# LOTI I OF wmww b-'; FOUND 1/2'X?40 RE80 - P 799U "48 smi'mu 0- CALtUXIED POINI - WT SET o LNE SECTION L14E kNIEWNE OF W30 wGiit or wAy EASS"FNI 041F f QCT ...... ------ EXISMU, FAKEL/L01 LINE =wwww 23 flii of p, sumw�^, q0,, R — — — — — — — — — - 00 4 � '04 V 4 uf�—� 5,111-1 - I OF I ........ -------- LOT 1, BLOCK 1 DUNWOODY SUBDIVISION ANNEX WT ""m ml 1 09/20/07 CW 1. am t, mo A Maws; OF Y!V—* W SW 1/4 Or TOE 0 1/4 I 70926 OR=$ ck4wmmnm% mt. CITY OF MERIDIAN PLANNINOPARTMENT STAFF REPORT FOR THE HEARING DATE OF MAY 3, 2007 C. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the comprehensive plan; The applicant is proposing to zone all of the subject property to R-2. The City Council finds that the proposed zoning map amendment complies with the applicable provisions of the comprehensive plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; No development is proposed concurrent with the zoning map amendment. The City Council fords that any future development of this property should comply with the established regulations and purpose statement of the R-2 zone. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. Staff recommends that the Commission and Council rely on any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. b. The annexation is in the best of interest of the City (UDC 11 -5B -3.E). The City Council finds that the annexation and zoning of this property to R-2 would be in the best interest of the City. January 4, 2008 AZ 07-014 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Morgan Development ITEM NO. 6-H REQUEST Findings for Approval — Request for Annexation and Zoning of 7.55 acres from RUT and R1 to a C -C zone for Woodland Springs — northeast corner of McMillan Rd & Locust Grove Rd AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN CVERIDIAN�, FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION &ORDER In the Matter of Annexation and Zoning of 7.55 acres from RUT and R1 (Ada County) to C -N (Neighborhood Business District), AND Preliminary Plat approval of 4 commercial lots on 7.55 acres in the C -N zoning district, by Morgan Development. Case No(s). AZ -07-014 and PP -07-019 For the City Council Hearing Date of. December 18, 2007 (Findings on the January 8, 2008 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-3 82 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -1- 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found that public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description, Preliminary Plat, and the Conditions of Approval all in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Preliminary Plat as evidenced by having submitted the Preliminary Plat dated August 19, 2007 (stamped received on 10-26-07 by the City Clerk) is hereby conditionally approved; and, 2. The site specific and standard conditions of approval are as shown in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. D. Notice of Applicable Time Limits Notice of Twelve (12) Month Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or one (1) year of the combined preliminary and final plat or short plat. In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of eighteen (18) months, may be considered for final approval without resubmission for preliminary plat approval. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -6B -7.A, the Director may authorize a single extension of time to record the final plat not to exceed eighteen (18) months. Additional time extensions up to eighteen (18) months as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -2- the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, a denial of a plat or conditional use permit entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 18, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -3- 0 By action of the City Council at its regular meeting held on the c/ A' day of 2008. COUNCIL MEMBER DAVID ZAREMBA VOTED_ _&- COUNCIL MEMBER JOE BORTON VOTED_ COUNCIL MEMBER CHARLIE ROUNTREE VOTED_X COUNCIL MEMBER KEITH BIRD VOTED_ TIE BREAKER MAYOR TAMMY de WEERD VOTED R DE WEERD ATTEST: _ �m WILLIAM G. BERG, JR., VITY C ° °iian1eo WIWI `' Copy served upon: ✓ Applicant lannmg Department lic Works Department ✓ City Attorney By: ALL &j Dated: City Clerk's Office I'JAI-o$ CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -4- 0 w CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 STAFF REPORT E IDIAN�� Hearing Date: December 18, 2007 I D A Fi C, TO: Mayor and City Council FROM: C. Caleb Hood, Current Planning Manager 208-884-5533 SUBJECT: Woodland Springs • CPA -07-014 Comprehensive Plan Land Use Map Amendment to change approximately 7.55 acres from Medium Density Residential to Mixed Use - Community • AZ -07-014 Annexation and Zoning of 7.55 acres from RUT and Rl (Ada County) to C -C (Community Business District) • PP -07-019 Preliminary Plat of 4 commercial lots on 7.55 acres in the proposed C -C zoning district, by Morgan Development. 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The subject Comprehensive Plan Amendment (CPA) application proposes to amend the Future Land Use Map of the Comprehensive Plan. The Applicant, Morgan Development, is proposing to change the existing "Medium Density Residential" future land use designation to the "Mixed Use - Community" designation for a seven and one-half acre parcel. Concurrent with the CPA request, the Applicant has applied for Annexation and Zoning (AZ) and Preliminary Plat (PP) approval to annex and zone 7.55 acres to C -C (Community Business District) and subdivide the property into 4 commercial lots. The subject annexation and preliminary plat are contingent upon approval of the concurrent map amendment (CPA - 07 -014). If approved, the subject Map amendment would not change the Future Land Use Map designation for any other parcels or for any other features of the Comprehensive Plan. Approval of the subject applications would allow the Applicant to obtain a commercial zoning district. The Applicant has submitted a conceptual site plan of how this site may be developed with a convenience store/gas station, a medical/dental/professional office building, and a multi -tenant commercial building. On the submitted conceptual plan, the Applicant has depicted one full -access driveway to Locust Grove Road; no direct lot access to McMillan Road is proposed. The Applicant is also proposing to complete the remaining portion of the north -south public street (Beethoven Avenue) in Portico Place Subdivision to the east, and take driveway access from this local roadway. NOTE: Originally, the Applicant presented a site plan that showed a right-in/right-out access to McMillan Road. ACHD did not approve the right-in/right- out driveway to McMillan Road and the Applicant has submitted a revised concept plan and plat. This Staff report is based on the revised site plan, preliminary plat and landscape plan. The subject property is located on the northeast comer of Locust Grove Road and McMillan Road, in Section 29, Township 4 North, Range 1 East, B.M. Currently, the site is comprised of 3 tax parcels zoned RUT and Rl in Ada County and contains two homes and outbuildings. The Applicant intends to remove the existing structures and construct a commercial development. The subject property is within the City's Area of Impact and Urban Service Planning Area. Per Idaho Code, Comprehensive Plan Map Amendments are allowed only every six months. It has been more than six months since the Comprehensive Plan Future Land Use Map has been amended. The Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 1 0 9 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 previous recommendation of an amendment to the land use map by the Commission occurred on April 19, 2007. This time frame exceeds the minimum six month requirement between the last and the current map amendment request. 2. SUMMARY RECOMMENDATION The subject Comprehensive Plan Map Amendment, Annexation and Zoning, and Preliminary Plat applications were submitted to the Planning Department for concurrent review. By City Ordinance, the Planning & Zoning Commission makes recommendation to the Council on all of the subject applications. Staff is recommending approval of Woodland Springs (CPA-07-014/AZ-07-014/PP- 07-019), with a Map designation of Mixed Use - Neighborhood (not Mixed Use - Community as proposed by the Applicant) and a C -N zoning district (not C -C as proposed by the Applicant). See the analysis in Sections 8, 9 and 10 and the Findings listed in Exhibit B of this Staff report. The Meridian Planning & Zoning Commission heard these items on November 1, 2007. At the public hearing they moved to recommend approval of the subiect CPA. AZ and PP applications. a. Summary of Commission Public Hearing: i. In favor: Todd Myers, Matt Morgan, Don Lilypuist - Bud and Clyde Brinegar signed up "for" on the hearing sign in sheet but did not testify) ii. In opposition: None iii. Commenting: None iv. Written testimony: Applicant's e-mail response to staff report, dated 10-26-07 V. Staff presenting application: Caleb Hood vi. Other staff commenting on application: None la. Key Issue(s) of Discussion by Commission: i. Potential for fast-food and/or drive-through users on this site; ii. Dumpster locations; iii. Deliveries and hours of operation; iv. Vehicular interconnectivity; and, V. Perimeter fencing. &. Key Commission Change(s) to Staff Recommendation: i. Required an 8' tall vinyl fence along the north and east property lines. See Condition 1.11 in Exhibit D. d. Outstanding Issue(s) for City Council: i. None a. Summau of City Council Public Hearing: i. In favor: Todd Meyers ii. In opposition: None (Corey Sandvelt signed in at the public hearing but did not tes i iii. Commenting: None iv. Written testimony: None Staff presenting application: Caleb Hood V. Other staff commenting on application: None ev Issues of Discussion by Council: i. Potential for a car wash facility ii. F iii. Hours of operation Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 2 i �► CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 f. Key Council Changes to StaWCommission Recommendation i. Prohibited any car wash (vehicle washing facihbt on this site. ii. Allowed/Reauired six-foot tall perimeter fencing. iii. Limited hours of operation for the two buildings near the residential homes from 6 am to 11 pm (as stated in the staff reoortl. iv. Supported the Comprehensive Plan designation of Mixed Use — Neighborhood and the zoning of C -N. 3. PROPOSED MOTION (to be considered after the public hearing) Approval After considering all Staff, Applicant and public testimony, I move to approve File Numbers CPA -07-014, AZ -07-014, and PP -07-019 as presented in the Staff report for the hearing date of December 18, 2007, with the following modifications to the proposed development agreement and/or conditions of approval: (add any proposed modifications.) Denial After considering all Staff, Applicant and public testimony, I move to deny File Numbers CPA - 07 -014, AZ -07-014, and/or PP -07-019 as presented during the public hearing on December 18, 2007, for the following reasons: (you should state specific reasons for denial of the CPA, AZ and PP requests.) Continuance After considering all Staff, Applicant and public testimony, I move to continue File Numbers CPA -07-014, AZ -07-014, and PP -07-019 to the hearing date of (insert continued hearing date here) for the following reason(s): (you should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 1630 & 1720 E. McMillan Road, on the northeast corner of Locust Grove Road and McMillan Road, within Section 29, Township 4 North, Range 1 East. b. Property Owners of Record: Matt Morgan Norma Enlow 5145 S. Heyrend Drive 1720 E. McMillan Road Idaho Falls, ID 83403 Meridian, ID 83646 c. Applicant: Morgan Development 5145 S. Heyrend Drive Idaho Falls, ID 83403 d. Representative: Todd Meyers, Morgan Construction e. Present Zoning: RUT & Rl (Ada County) f. Present Comprehensive Plan Future Land Use Designation: Medium Density Residential g. Description of Applicant's Request: The Applicant is requesting a change to the Future Land Use Map designation for this property; annexation and zoning; and, preliminary plat approval for four commercial lots on approximately seven and one-half acres. h. Applicant's Statement/Justification (see Applicant's application and letter): "With the increasing traffic flow on both Eagle Road and meridian Road drivers will find alternate routes Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 3 ! 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 that shall increase traffic onto Locust Grove. Commuters will need services including fuel that are located on their direct route to and from work. The increasing number of residential properties will create a demand for retail services. Close retail services will reduce resident's needs to drive long distances on crowded arterial streets and will increase to availability to access retail service by pedestrians." Please see Applicant's submittal letter for more information. 5. PROCESS FACTS a. The subject application will in fact constitute a Comprehensive Plan Amendment as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. b. The subject application will in fact constitute an Annexation as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11 Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. c. The subject application will in fact constitute a Preliminary Plat as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. d. Newspaper notifications published on: October 15 and 29, 2007 (Planning & Zoning Commission) (Planning and Zoning Commission); November 26, 2007 and December 10, 2007 (City Council) e. Radius notices mailed to properties within 300 feet on: October 5, 2007 (Planning and Zoning Commission); November 21, 2007 (City Counci) f. Applicant posted notice on site by: October 22, 2007 (Planning and Zoning Commission); December 8, 2007 (City Council) 6. LAND USE a. Existing Land Use(s): There are two existing homes, and other outbuildings on the subject site. b. Description of Character of Surrounding Area: The properties directly to the north and east are designated Medium Density Residential on the Comprehensive Plan Future Land Use Map. The property to the west is designated Low Density Residential. The property to the south is designated Public/Quasi-Public. Most of the properties surrounding this site are still currently underutilized and contain single-family homes. c. Adjacent Land Use and Zoning: North: Single-family residence, zoned RUT (Ada County) South: Idaho Power Substation, zoned R-8 East: Future single-family homes, Portico Place Subdivision, zoned R-8 West: Single-family home, zoned RUT (Ada County) d. History of Previous Actions: In late 2006, an annexation application was submitted for 2.4 acres of the subject property. That annexation application (AZ -06-054) requested L -O zoning. On February 13, 2007 the City Council denied the annexation application. The Applicant has since acquired the adjacent 5 acres. Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 4 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 e. Existing Constraints and Opportunities: 1. Public Works Location of sewer: There is an existing main in Locust Grove. Location of water: There are existing mains in Locust Grove, and McMillan. Issues or concerns: None. 2. Vegetation: There are some existing trees on the subject properties that should either be preserved or mitigated for. 3. Flood plain: N/A 4. Canals/Ditches Irrigation: There are some irrigation ditches that he on or adjacent to this site. The North Slough Lateral bisects this site; the Applicant is proposing to cover this facility. The Shavrer Lateral lies along the east boundary of this site; the Applicant is proposing to cover this facility. The Settlers Canal currently lies on the south side of McMillan Road. However, ACHD is proposing to relocate the Settlers Canal to the north side of the roadway, abutting this site. Please see McMillan/Locust Grove Intersection in the Analysis section below for more information on the relocation of the Settlers Canal. 5. Hazards: N/A 6. Proposed Zoning: C -C 7. Size of Property: 7.55 acres f. Summary of Proposed Streets and/or Access: The submitted Concept Map shows a full -access driveway on Locust Grove Road. ACHD has approved a full access to Locust Grove Road located 320 feet north of McMillan Road, but prohibited any driveway access to/from McMillan Road. Access to/from the site from McMillan will be provided from Beethoven Avenue located along the east property line (shared with Portico Place). A cross access easement should be created so that all of the lots in the development have access to the public street system. g. Landscaping: 1. Width of street buffer(s): A twenty-five foot wide landscape buffer is required on Locust Grove Road an arterial road. McMillan Road is also an arterial road, but is designated as an entryway corridor. By ordinance, a 35 -foot wide landscape buffer is required along McMillan Road. 2. Width of buffers between land uses: A twenty-five foot wide land use buffer is required between C -C zoned properties (Applicant's requested zoning district) and residential properties. A twenty foot wide land use buffer is required between C -N zoned properties (Staffs recommended zoning district) and residential properties. There are residential properties to the north and east of the subject site. 3. Percentage of landscaped area: —25.8% 4. Other landscaping standards: UDC 11-313-8 requires landscaping within and around parking lots. The landscaping standards for parking lots will be applied as part of the issuance of a Certificate of Zoning Compliance permit (see Exhibit D, Development Agreement Provisions and Conditions of Approval). 7. COMMENTS MEETING Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 5 • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 On October 12, 2007, a joint agency and departments meeting was held with service providers in this area. The agencies and departments present include: Meridian Fire Department, Meridian Parks Department, Meridian Public Works Department, and the Sanitary Services Company. All of the received comments are "standard" and have been included within this report (Exhibit D). 8. COMPREHENSIVE PLAN POLICIES AND GOALS This property is designated "Medium Density Residential" on the Comprehensive Plan Future Land Use Map. In Chapter VII of the Comprehensive Plan, "Medium Density" areas provide for smaller lots for residential purposes within City limits. Uses may include single-family homes at densities of three to eight dwelling units per acre. The Applicant is requesting a Map amendment to change the designation of this site to "Mixed Use - Community". Concurrently, annexation and zoning to the C -C zoning district is proposed and a four lot preliminary plat has been submitted. In Chapter VII of the Comprehensive Plan, the mixed use designation is defined in part as an area that is situated in highly visible or transitioning parts of the City where innovative and flexible design opportunities are encouraged. The Mixed Use — Community designation allows residential density between 3 and 15 dwelling units per acre, up to 200,000 square feet of non-residential building area, and is intended to allow a broad range of uses. Idaho Code 67-6508 states that "the plan shall consider previous and existing conditions, trends, desirable goals and objectives, or desirable future situations for each planning component." Staff has reviewed the subject CPA, AZ and PP applications and offers the analysis and recommendations contained herein for the Commission and Council's consideration (Staff analysis in italics): • When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner.- Sanitary anner. Sanitary sewer and water service will be extended to the project at the developer's expense. • The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed, the lands will be under the jurisdiction of the Meridian City Fire Department, who currently shares resource and personnel with the Meridian Rural Fire Department. • The subject lands currently lie within the jurisdiction of the Ada County Sheriff's Office. Once annexed, the lands will be serviced by the Meridian Police Department (MPD). • The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACRID). This service will not change. • The subject lands are currently serviced by the Meridian School District #2. This service will not change. • The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Municipal, fee -supported, services will be provided by the Meridian Building Department, the Meridian Public Works Department, the Meridian Water Department, the Meridian Wastewater Department, the Meridian Planning Department, Meridian Utility Billing Services, and Sanitary Services Company. • "Restrict curb cuts and access points on collectors and arterial streets." (Chapter VII, Goal IV, Objective D, Action item 2) Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 1 S, 2007 On the submitted conceptual plan, the Applicant is proposing a single access to Locust Grove Road. ACIID has approved one access to Locust Grove Road, and denied any driveway access to McMillan Road. The Applicant should improve Beethoven Avenue and use that as access to McMillan Road, bypassing the need for another access point to McMillan Road, an arterial street. • "Require appropriate landscape and street buffers along transportation corridors (setback, vegetation, low walls, berms, etc.)." (Chapter VII, Goal IV, Objective D, Action item 4) McMillan Road and Locust Grove Road are designated arterial streets. By City Ordinance, a 25 foot wide landscape buffer is required adjacent Locust Grove Road and a 35 foot wide landscape buffer is required along McMillan Road, an Entryway Corridor into the City. "Require all commercial businesses to install and maintain landscaping." (Chapter V, Goal III, Objective D, Action item 5) The Applicant is proposing to install a landscape buffer adjacent to the residential uses to the north and east. In order to construct buildings on this site the Applicant will be required to construct and maintain both internal and perimeter landscaping. • "Permit new ... commercial development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (Chapter IV, Goal I, Obj. A, #6) This parcel is contiguous to the city. Sanitary sewer and water are available to this parcel. • "Plan for a variety of commercial and retail opportunities within the Impact Area." (Chapter VII, Goal 1, Objective B) Staff believes that the Applicant is proposing a variety of commercial and retail opportunities in this area. • "Protect existing residential properties from incompatible land use development on adjacent parcels." (Chapter VII, Goal IV, Objective C, Action 1) This policy touches on one of the primary objectives of zoning — to protect the public health and welfare. It is the City's obligation to ensure existing properties (both county and city properties) are protected from harmful, disturbing or unnecessary encroachments. The Applicant is proposing a commercial zone adjacent to proposed and established residential areas. Staff finds that to protect the existing and planned single-family homes to the north and east, less intense Map and zoning designations should be granted and certain restrictions on this development should be formulated. Staff has used the Concept Plan provided by the Applicant and the UDC as a base for a DA, which is detailed in the Analysis section below. • Mixed Use standards, pages 102 and 103, Chapter VII: Purpose Statement: The purpose of the MU designation on the Future Land Use Map is to identify key areas which are either infill in nature or situated in highly visible or transitioning areas of the city where innovative and flexible design opportunities are encouraged. Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 7 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 The highly visible location of this property, at the cornet- of McMillan and Locust Grove Roads, makes it a good candidate for a quality mixed use development. Fourth Bullet, bottom of page 102: In developments where multiple commercial and or office building are proposed , the buildings should be arranged to create some form of common usable area such as a plaza or green space. On the conceptual development plan provided by the Applicant a substantial outdoor patio area/plaza is shown just north of the proposed convenience store. There is a trellis structure, a picnic table and trees shown on the plaza. This area should act as a true gathering place for pedestrians and users of the development. Fifth Bullet, bottom of page 102: Where the project is developed adjacent to low or medium density residential uses, a transitional use is encouraged. The Applicant is proposing a multi -tenant medical/dental/professional ojfice building and a multi -tenant retail building next to residential uses. Staff is supportive of the proposed uses, provided that full compliance with the UDC requirements and the proposed DA are complied with. Sixth Bullet, top of page 103: A mixed use project shall include a principal use (retail, office, professional or residential) and at least one other type of land use. Exceptions may be granted from smaller site on a case-by-case basis. Staff is supportive of the proposed mix of retail/commercial and professional offices on this site. Eighth Bullet, top of page 103: All mixed use projects shall be directly accessible to neighborhoods within the section by both vehicles and pedestrians. The conceptual plan provided by the Applicant shows excellent connectivity between the residences and businesses as well as from the adjacent sidewalks on the streets. Staff finds that the subject 7.5 acres has frontage on two arterial streets, McMillan Road and Locust Grove Road, a highly visible intersection. However, Staff believes that the requested Comprehensive Plan designation to Mixed - Use Community and the C -C zoning designation for the entire site is too intense for this property. Staff believes that this site relates better to the neighborhood concepts of the Comprehensive Plan and should be designated accordingly. Staff recommends that the entire site be designated Mixed -Use Neighborhood and be annexed with a C -N (Neighborhood Business District) zoning designation. Staff finds that the C -N zoning district and Mixed Use — Neighborhood Map designations provide a better transitional zone/designation to/from the adjacent residential uses. Staff recommends that the Commission and Council rely on Staff's analysis, other agency/department comments, and any other comments received regarding the Map designation and zoning district for this site. 9. UNIFIED DEVELOPMENT CODE a. Allowed Uses in the Commercial Districts: UDC Table 11-2B-2 lists the permitted, accessory, and conditional uses in the C -N and C -C zoning districts. Personal and Professional Services and retail stores are listed as principally permitted uses in the C -N district. Fuel Sales Facilities require conditional use permit approval in the C -N district (in the proposed C -C district they are principally permitted.) There is a maximum building size in the C -N district of 7,500 feet Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 8 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 before administrative design review is required. Due to the size of the proposed buildings and their location on an Entryway Corridor (McMillan Road), design review will be required for all of the buildings on this site. b. Purpose Statement of Zone: The purpose of the Commercial Districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Four Districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation: CPA and AZ Applications: Idaho's counties and cities are required by law, Idaho Code 67-6508, to prepare, implement, review, and update a comprehensive plan which outlines goals and policies for land use. Fourteen elements which must be addressed in the plan are listed in the Code. It is the detailed ordinances that then spell out how these policies are to be achieved. Community design, population, economic development, housing, public services, school facilities, transportation, natural resources, special areas, hazardous areas, recreation, land use, implementation, and property rights were all evaluated by Staff with the subject CPA application. No detrimental impacts to the Plan are to be found if the subject CPA is approved. The Applicant is proposing to amend the Comprehensive Plan Future Land Use Map designation of "Medium Density Residential" for this property to a mixed use designation in order to construct three commercial buildings on the site. Staff believes that a Map designation of Mixed Use — Neighborhood and a zoning designation to C -N is appropriate, and in the best interest of the City, for the subject 7.5 acre site. Please see Section 8 above and the Findings in Exhibit C below for Staff's analysis regarding the CPA amendment. The annexation and zoning legal description prepared by Jeremiah B. Fielding, PLS, dated September 6, 2007 and submitted with the application, is accurate and meets the requirements of the City of Meridian and State Tax Commission. Development Agreement (DA): UDC 11 -5B -3D2 provides the Planning & Zoning Commission and City Council with the authority to require a property owner to enter into a DA with the City of Meridian that may require some written commitment for all future uses. Due to the highly visible location of this site, and its relation to residential uses, Staff believes that a DA is necessary in this instance. If the Commission or Council believe that additional or different DA provisions then are provided herein are necessary to ensure that this property is developed in a fashion that is consistent with the Comprehensive Plan and does not negatively impact nearby properties, Staff recommends a clear outline of the commitments of the developer be made. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) (at the time of annexation ordinance adoption), and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 to initiate this process. The DA shall incorporate the provisions listed in Exhibit D of the Staff Report and be approved by the Council within 6 months. Concept Plan: The Applicant has submitted a concept plan for this site. Three buildings are shown on the plan prepared by Advantage Architecture. Staff is generally supportive of the Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 9 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 1 S, 2007 submitted conceptual site plan for this property. All parking areas, drive aisles, landscaping, sidewalks, lighting, signage, building height and building setbacks for this development should comply with the applicable provisions set forth in the Unified Development Code. NOTE: The proposed convenience store/fuel station will require CUP approval and all buildings will require future CZC and DR approval (see below for additional analysis). Access: McMillan Road and Locust Grove Road are both classified as arterial roadways. The City typically tries to limit the number of access points to arterial streets. Except for one full - access to Locust Grove Road and the shared public street to McMillan Road at the east boundary (Beethoven Street), no other access points to Locust Grove Road or McMillan Road should be allowed with development of the subject property. Amenities: The Applicant has shown a plaza area near the center of the development. This plaza area contains a trellis structure, a picnic table and landscaping. Staff is generally supportive of this amenity, and is requiring such as a provision of the DA. However, the details of the plaza area should be worked out with the CUP for the future convenience store/fuel station. The Applicant is proposing to construct some benches in front of the professional office building on Lot 4. Staff is supportive of this amenity. The Applicant has done a great job of proposing pedestrian connections between the propsed development and the adjacent residential uses and sidewalks. The pedestrian walks should be constructed as shown on the concept plan. (NOTE: The Applicant has shown a pedestrian access from the sidewalk on McMillan Road to the convenience store. This connection may not be possible due to the relocation of the Settlers Canal and the canal ruining open. Therefore, this connection should not be required. However, in accordance with the DR requirements of the UDC, the Applicant should construct a pedestrian walkway from the Locust Grove Road sidewalk to the convenience store entrance.) Landscaping: See PP Application analysis below. Hours of Operation: In the Applicant's submittal letter and application, hours of operation for the proposed development are not addressed. Due to the close proximity of residential uses and consistent with previous Commission and Council action, Staff is recommending that the hours of operation for the professional office and multi -tenant retail businesses on this site be limited through a Development Agreement from 6 am to 11 pm. Further, because there are potential loading areas and trash compactors on the north and east sides of the buildings, deliveries and trash compaction shall also be prohibited between 11 pm and 6 am for these sites. Schedule of Use Control: UDC 11-2B-2 lists uses that are principal permitted (P), accessory (A), conditional (C), or prohibited (-) within the commercial zoning districts. The proposed offices and multi -tenant commercial building to be located on-site are principally permitted within the C- N district. However, the proposed fuel sales facility requires CUP approval in the C -N district. A separate CUP application should be submitted for any fuel station on this site (or any other use that requires CUP approval). (See UDC Table 11-2B-2 for a complete list of allowed and conditionally allowed uses in the C -N zone.) Design Review and Certificate of Zoning Compliance (CZC): According to the UDC, no building or other structure shall be erected, moved, added to or structurally altered, nor shall any building, structure or land be established or changed in use without a certificate of zoning compliance (CZC) issued by the Administrator. A certificate of zoning compliance shall be issued Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 10 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 only in conformity with the provisions of this Title and shall be required before the issuance of a building permit. There are three buildings proposed for this site. Because the buildings either exceed 7,500 square feet (the threshold for not being subject to DR in the C -N district) and/or are located along McMillan Road (an Entryway Corridor), all of the buildings on this site should be subject to design review and approval (see UDC Table 11-2B-3). The Applicant shall be responsible to obtain DR and CZC permits from the Planning Department for all new construction on the site prior to issuance of building permits. Building Elevations/Sizes: As stated earlier, there are three buildings proposed on this site. The first building is a 4,400 square foot convenience store/fuel station. The second building is a 10,000 square foot professional office building. The third building is a 32,400 square foot multi -tenant commercial building. The Applicant has also submitted conceptual building elevations for the proposed buildings and these are included in Exhibit C of this Staff report. Staff is generally supportive of the proposed building sizes, facades and proposed construction materials (cultured stone, faux timbers and beams, stucco and stucco accents, and metal standing seam roofing). Staff is proposing that the future buildings on this site be limited to the square footages shown on the concept plan and be subject to the construction materials proposed. Staff is also generally supportive of the appearance and bulk of the proposed buildings. However, Staff has not reviewed these buildings for full compliance with all of the Design Review standards. All buildings on this site should substantially comply with the square footages, materials and elevations proposed, subject to full compliance with future Design Review. Approval of the subject CPA and AZ applications would allow the Applicant to obtain a commercial zoning district. The Applicant has submitted a conceptual site plan showing how this site may redevelop with buildings, parking and landscaping. Based on the policies and goals contained in the Comprehensive Plan and the general compliance of the proposed concept plan with the UDC, Staff believes that designating this site for Mixed Use — Neighborhood and zoning this site to C -N is in the best interest of the City. Please see Exhibit B for detailed analysis of facts and findings. PP Application: Access: The developer of Portico Place, just east of the subject site, was required to construct Beethoven Avenue, a public street, on the shared property line. The subject Applicant should be required to finish off the remaining improvements on the west side of Beethoven Avenue and use that road as access to McMillan Road. The Applicant is proposing a full -access to Locust Grove Road located approximately 360 -feet north of McMillan Road. Except for the driveway to Locust Grove Road, a note shall be placed on the final plat prohibiting direct lot access to McMillan Road and Locust Grove Road. (See ACHD Site Specific Conditions of Approval in Exhibit D). Because there are limited access points to/from the public roadway system, Staff recommends that cross access be provided to each of the proposed lots. Said cross access shall either be created on the face of the final plat and/or through some other recorded document. Mc1VMan/Locust Grove Road Intersection: ACHD has the re -construction of the McMillan/Locust Grove intersection programmed for 2012 (there is an option to install an interim signal at this intersection in the nearer future). Although the exact (ultimate) improvements are Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 11 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 not known at this time, ACHD has narrowed down the options. The designs for the intersection require the subject Applicant to dedicate a 41 foot right-of-way in front of their site on McMillan Road, with a 30 foot canal easement (the Settlers Canal is moving from its current location on the south side of McMillan Road to the north). Along Locust Grove Road, ACHD is requiring a 35 - foot wide right-of-way. The site plan and preliminary plat reflect the appropriate right-of-way widths and easements. As noted in the landscaping requirements below, the Applicant is also proposing landscaping consistent with ACHD's need for right-of-way and the City's requirements for landscaping. (See ACHD Site Specific Conditions of Approval in Exhibit D). Landscaping: Locust Grove Road and McMillan Road are classified arterial roadways; McMillan Road is also designated as an Entryway Corridor. A 25 -foot wide landscape buffer is required adjacent to arterial roadways and a 35 -foot wide landscape buffer is required adjacent to Entryway Corridors (UDC Table 11-2B-3). The Applicant is proposing a 25 -foot wide landscape buffer along Locust Grove Road and a 38 -foot wide landscape buffer along McMillan Road (30 of the 3 8 feet are encumbered by a future canal easement). Staff is generally supportive of the landscaping along the arterial streets with one comment: Staff recommends that some low-lying shrubs be added to the landscape buffer, including within the canal easement, as allowed by Settlers Irrigation District. There are some existing trees on this site. Any existing, on-site tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of those removed. Required landscaping trees will not be considered as replacement trees for those that are removed. The Applicant should coordinate a mitigation plan with Elroy Huff at the Meridian Parks Department, for any trees that will be removed. If the subject annexation and zoning application is approved, commercially -zoned property will be adjacent to residential properties to the north and east. To buffer the existing land uses to the north and east from future commercial (C -N) uses on this site, a minimum 20 -foot wide landscape buffer should be installed (UDC Table 11-2B-3). All landscape materials should be installed in accordance with UDC 11-3B-9 and create a barrier where the trees touch at the time of maturity. The submitted landscape plan fails to show landscaping within the parking lot and other common use areas. Particularly trees and other landscape materials should be installed within and at the ends of all the parking islands. Further, with the future CZC/DR/CUP applications, landscaping details should be shown for the plaza area near the center of the development. All internal and parking lot landscaping should be installed in accordance with UDC 11-3B-8. Existing Structures: The site currently contains some existing structures. Because the existing structures are approved for residential uses and not commercial, they should be removed prior to the City Engineer's signature on the final plat. Fencing: The Applicant is not proposing/showing any new fencing on any of the submitted plans. Permanent fencing is not required for commercial subdivisions. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit for this site. Staff recommends that the Applicant, at the public hearing, testify as to whether any permanent fencing will be installed on this site. Ditches, Laterals, and Canals: The North Slough Lateral and the Shavrer Lateral run through/along this property. Per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways and waterways being used as amenities, which intersect, cross or lie within the area being subdivided shall be covered. (NOTE: ACHD is proposing to move the Settlers Canal to the north side of McMillan Road, abutting the subject site. Settlers Irrigation District is Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 12 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 requiring this facility to be left open after relocation. Therefore, the Applicant should not be required by the City to cover the relocated Settlers Canal.) Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single - point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. Staff Recommendation: Staff is recommending approval of Woodland Springs (CPA-07- 014/AZ-07-014/PP-07-019), with a Map designation of Mixed Use - Neighborhood (not Mixed Use - Community) and a C -N zoning district (not C -C). See the analysis in Sections 8, 9 and 10 and the Findings listed in Exhibit B of this Staff report. On November 1". 2007. the Meridian Planning & Zonina Commission voted to recommend approval of the subiect applications. -0-n December 20.2007. the Meridian -City Council voted to approve the subject anuli atinns with Comprehensive Plan Man designation of Mixed Use - Neighborhood and zoning of C --NL 11. EXHIBITS A. Legal Description B. Required Findings from Unified Development Code C. Concept Plan, Preliminary Plat, Elevations, and Landscape Plan D. Development Agreement Provisions and Conditions of Approval Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 13 • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Exhibit A — Legal Description ARRI�"i t . y �.. "9 we. mmvm Land .Inc. CM6TXXTM9rAKM 3DSCANNWG nV L ftft ShvO • SYft M • E1s,Mob* LW6 • off m 1268-5 W7M . foots 1 21Po=9W 8'#1 Job No. 07109 13-F. 8-16.07 BOUNDARY DESITtON FOR WOODLAND SPRINGS SUBDWMON Past of tha SoU111wst 114 Of the ftufttst 114 ofSe4an29,Township 4 Notth, Rutge 1 East of dwBoseldakhau. AdmCounty, Nato de=rtW as: atthe Sm&wed am= of motion 29. Townsldp4Norrth, Range l East oftha Boise Maidian. Ada County. Idaho and runningtheme N0002"2T% 663.04 feat along the West liana of told Std tlmse S89�0'43"E 506.11 few thettca SW 12'4lwW 664.45 feet to apohd an tate Som live of said Seciiaar there NM21M 495.46 fea slam said South lies ofthe Point of Pawl 7.55 acres. Exhibit A — Page 1 0 # CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 MMOMEnjo Exhibit A — Page 2 0 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 B. Required Findings from Unified Development Code Comprehensive Plan Amendment Findings Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an amendment to the Comprehensive Plan, the Council shall make the following findings: 1. The proposed amendment is consistent with the other elements of the Comprehensive Plan. If the designation for this property is Mixed Use — Neighborhood and not Mixed Use — Community as proposed by the Applicant, the Council fords that the change to the Future Land Use Map does not directly conflict with other elements of the Comprehensive Plan. The Council recognizes the flexibility in the Comprehensive Plan especially with regard to mixed use projects. 2. The proposed amendment provides an improved guide to future growth and development of the city. The Council fords that a modification to the Future Land Use Map will increase the ability for innovative design in this highly visible area of the City. The Council believes that allowing for mixed use projects to locate in this area will improve the growth pattern in this area. 3. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the Comprehensive Plan and the Comprehensive Plan Land Use Map. The Council fords that an amendment to Mixed Use — Neighborhood for this property is internally consistent with the Goals, Objectives, and Policies of the Comprehensive Plan. The Council recognizes the existence of the Neighborhood Center in close proximity (on Locust Grove between McMillan and Ustick) to this site and believes that the two mixed use designations can coexist. 4. The proposed amendment is consistent with the Unified Development Code. The Council fords that the proposed amendment is consistent with the Unified Development Code; all subsequent development applications on this site shall comply with the UDC. 5. The proposed amendment is in the best interest of the City of Meridian. The Council fords that an amendment to the Map to Mixed Use — Neighborhood is in the best interest of the City. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Applicant is proposing to zone all of the subject property to C -C. The Council finds that the proposed zoning map amendment does not comply with the applicable provisions of the Comprehensive Plan. Staff and the Council is approving a C -N zoning designation for this site. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Exhibit B — Page 1 0 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Report for more information. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that professional offices, retail uses and medical clinics would be permitted uses within the C -N and C -C districts. There are several uses in the C -N district that can occur with conditional use permit approval, including fuel stations. The Council finds that future development of this property should comply with the established regulations and purpose statement of the C -N district, if the DA provisions are adhered to. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that a zoning amendment to C -N will not be detrimental to the public health, safety, or welfare. Staff recommends that the Commission and Council rely on any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that a zoning amendment to C -N for this site will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation is in the best of interest of the City (UDC 11 -5B -3.E). The Council finds that all essential services are available or will be provided by the developer to the subject property and will not require unreasonable expenditure of public funds. In accordance with the findings listed above, the Council finds that Annexation and Zoning of this property to C -N would be in the best interest of the City, if the Applicant enters into Development Agreement (DA) with the City, as mentioned in the Staff Report. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan. The Council supports the proposed plat layout, with recommended changes, as they comply with the provisions of the Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services can be made available to accommodate the proposed development. (See Exhibit D of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the Exhibit B — Page 2 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 City's capital improvement program; Because the developer is installing sewer, water, and utilities for the development at their own cost, the Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; Staff recommends the Commission and Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit D for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and Staff is not aware of any health, safety, or environmental problems associated with the development of this subdivision that should be brought to the Council or Commission's attention. ACHD considers road safety issues in their analysis. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed subdivision may cause health, safety or environmental problems of which Staff is unaware. 6. The development preserves significant natural, scenic or historic features. The Council is unaware of any natural, scenic, or historic features on this site. Therefore, the Council finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Staff is unaware. Exhibit B — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 C. Concept Plan, Preliminary Plat, Elevations, and Landscape Plan Concept Plan QKM ii aa' - — Exhibit C — Page 1 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Preliminary Plat oil y e i k r � 010 - Exhibit C — Page 2 fill 119 111c ONCEJul I oil y e i k r � 010 - Exhibit C — Page 2 # 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Elevations Amawaowma asn amvd somwas awwomm s at I Exhibit C — Page 3 HE Exhibit C — Page 3 0 i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 owm earn -am mm=ftum*oo aaaroaa e 'OKI LNBV4401SA30 NVONOW AN WdOTM30 asn OaX)W Sitmm" auyw00Ab Exhibit C — Page 4 a 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Exhibit C - Page 5 .LN3WdO1 ti 3*1:Ido v 111N.3v aTiva A*V931 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 �__ f tiYOl'17£�Htfl7Ya atVWVM As 1!3iD'f4A9B JMWdO17A30 331.4dO V 71VlaZa --- Exhibit C — Page 6 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Exhibit C — Page 7 0 r CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Landscape Plan Exhibit C — Page 8 ! 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 D. Development Agreement Provisions and Conditions of Approval Development Agreement Provisions Prior to the annexation ordinance approval, a Development Agreement (DA) shall be entered into between the City of Meridian, property owner (at the time of rezone ordinance adoption), and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 898-5506 to initiate this process. The DA shall be approved by the Council within 6 months of the public hearing and incorporate at least the following.• • That development of this property shall generally conform to the Concept Plan prepared by Advantage Architecture (attached in Exhibit C), as determined by the Planning Director or otherwise approved through a Conditional Use Permit. The pedestrian walks shall be substantially constructed as shown on the concept plan. (NOTE: The Applicant has shown a pedestrian access from the sidewalk on McMillan Road to the convenience store. This connection may not be possible due to the relocation of the Settlers Canal and the canal remaining open. Therefore, this connection should not be required. However, in accordance with the DR requirements of the UDC, the Applicant should construct a pedestrian walkway from the Locust Grove Road sidewalk to the convenience store entrance (or any future building on Lot 2)). • Provide a trellis structure, a picnic table and landscaping within a plaza area near the center of the development. (Exact details of the plaza area shall be established with the future development on Lot 2 — convenience store lot.) • Construct benches in front of the professional office building on Lot 4. • The business hours of operation for the professional office and multi -tenant retail businesses shall be limited to 6 am and 11 pm. This restriction shall include deliveries and trash compacting. • The following shall be the allowed uses on this property: Permitted and accessory uses within the C -N zone. All conditionally permitted uses on the subject site shall be subject to CUP approval. • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. • The Applicant shall be responsible for all costs associated with sewer and water service installation. • Except for one full -access to Locust Grove Road and the public street to McMillan Road at the east boundary (Beethoven Street), no other access points to Locust Grove Road or McMillan Road shall be allowed. • All buildings in the development shall be subject to administrative design review as defined in UDC 11-3A-19. Pedestrian walkways and paths shall be provided throughout the parking lot to allow pedestrians to walk in designated areas (as shown on the concept plan). • The Applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review approval from the Planning Department prior to any building construction on the subject property. • All buildings on the site shall substantially comply with the elevations in Exhibit C (subject to full compliance with future design review). All buildings shall be substantially consistent with the square footages shown on the concept plan: a maximum 11,000 Exhibit D — Page l CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 square foot professional office building; a 4,500 square foot convenience store/fuel station (subject to CUP approval); and, a maximum 33,000 square foot multi -tenant commercial building. Materials for the subject buildings shall include: cultured stone, faux timbers and beams, stucco and stucco accents, and metal standing seam roofing. • Construct a 25 -foot wide landscape street buffer along Locust Grove Road, a minimum 10 -foot wide street buffer along Beethoven Avenue, and a minimum 38 -foot wide landscape buffer along McMillan Road, as proposed. These buffers shall be designed in accordance with UDC 11-3B-7. • Construct a minimum 20 -foot wide landscape buffer between residential uses and properties zoned C -N. This buffer shall be designed and constructed in accordance with UDC 11-313-9 and be placed adjacent to any existing residential uses to the north and east. The Applicant shall comply with all other landscaping standards described in the UDC, including but not limited to UDC 11-3B-8 which outlines the standards for parking lot landscaping. • No car wash (vehicle washing facility) shall be allowed on this site. • Construct a 6 -foot tall fence along the north and east property lines. Conditions of Approval Preliminary Plat (PP -07-019) 1. PLANNING DEPARTMENT Site Specific Conditions 1.1 The 4 -lot preliminary plat prepared by Arrow Land Surveying, Inc., dated 8-19-07, s e b the City Clerk on 10/26/07 (attached in Exhibit B), is approved, with the conditions listed herein. Any future development agreement shall also be considered conditions of the Preliminary Plat (PP -07-019). 1.2 Place a note on the face of the final plat prohibiting direct lot access to McMillan Road and Locust Grove Road, except for the full -access driveway to Locust Grove Road located approximately 360 -feet north of McMillan Road. 1.3 A cross-access/cross-parking easement/agreement shall be recorded for all lots within the subdivision. All lots within the subdivision shall have access to the access points approved in this application. This agreement shall be recorded and a copy of said agreement submitted to the City prior to the City Engineer's signature on the final plat OR a note shall be added to the face of the final plat granting said cross -access. 1.4 Prior to the City Engineer's signature on the final plat, all existing structures shall be removed. 1.5 The landscape plan prepared by Harvest Design, P.C., dated 10-29-07, labeled Sheet LS -1 (attached in Exhibit B), is approved with the following notes/changes: • Provide a minimum 25 -foot wide landscape buffer along Locust Grove Road, a 10 -foot wide landscape buffer along Beethoven Avenue, and a 38 -foot wide buffer along McMillan Road as shown on the landscape plan and in accordance with the standards listed in UDC 11-3B-7, Landscape Buffers along Streets. NOTE: Add some low-lying shrubs to the landscape buffers, including within the future Settlers Canal easement along McMillan Road (as allowed by Settlers Irrigation District. Planting in the canal easement (other than grass be deferred until the Settlers' Canal is relocated.) • Construct a minimum 20 -foot wide land use buffer along the north and east property lines (not adjacent to Beethoven Avenue). All landscape material shall be installed in accordance with UDC 11-3B-9, Landscape Buffers to Adjoining Uses, and create a barrier where the Exhibit D — Page 2 a 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 trees touch at the time of maturity. • Per UDC 11-3B-10, the Applicant shall work with the City Arborist, Elroy Huff, on designing, adopting, and implementing a protection and mitigation plan for the existing trees on site. • A written certificate of completion should be prepared by the landscape architect, designer, or qualified nurseryman responsible for the landscape plan. All standards of installation should apply as listed in UDC 11-3B-14. Submit revised landscape plans to the Planning Department with the submittal of the final plat application. 1.6 This subdivision lies within the Settlers' Irrigation District. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single -point connection to the domestic water system shall be required. If a single -point connection is utilized, the developer shall be responsible for the payment of assessments for the irrigable landscape areas prior to signature on the final plat by the Meridian City Engineer. 1.7 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of the relocated Settlers Canal, that intersect, cross or lie within the area being subdivided shall be covered. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department prior to construction plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 1.8 All development improvements including water, sewer, fencing, landscaping and pressurized irrigation shall be installed and approved prior to obtaining Certificates of Occupancy. 1.9 A letter of credit or cash surety in the amount of 110% will be required for all required fencing, pressurized irrigation, landscaping, sanitary sewer, water, etc., prior to signature of the final plat. 1.10 Applicant shall be required to pay Public Works development plan review and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 1.11 Construct an 96 -foot tall vinyl fence along the north and east property lines. General Conditions 1.2.1 Sidewalks/walkways shall be installed within the subdivision and along the adjacent streets pursuant to UDC 11-3A-17. 1.2.2 The Applicant shall comply with the outdoor lighting standards shown in UDC 11-3A-11. 1.2.3 A detailed landscape plan, in compliance with the landscape and subdivision ordinance, and as noted in this report, shall be submitted for the subdivision with the final plat application. Where the Applicant has submitted a preliminary landscape plan and where Staff has reviewed such plan, the landscaping shall be consistent with the preliminary plan with modifications as proposed by Staff. 1.2.4 The Applicant shall submit a fencing plan with the final plat application for the subdivision. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. All fences shall taper down to 3 feet maximum within 20 feet of all right-of-way. All fencing should be installed in accordance with UDC 11-3A-7. Exhibit D — Page 3 r 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 1.2.5 Staff's failure to cite specific ordinance provisions or terms of the approved annexation or preliminary plat does not relieve the Applicant of responsibility for compliance. 1.2.6 Preliminary plat approval shall be subject to the expiration provisions set forth in UDC 11-6B- 7. 2. PUBLIC WORKS DEPARTMENT 2.1 Sanitary sewer service to this development is being proposed via extension of mains in N Locust Grove Road. The Applicant shall provide a sewer stub to Portico Place 1780 E McMillan Road contact the City of Meridian Public Works Department for size and location. The Applicant shall install mains to and through this subdivision; Applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is being proposed via extension of mains in N Locust Grove Road and E McMillan Road. The Applicant is responsible to have two water connections. The Applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 The Applicant shall provide a 20 -foot common lot for all public water/sewer mains outside of public right of way. The common lot shall be covered with a blanket easement to the City of Meridian. 2.4 The Applicant shall provide a 20 -foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easements shall not be dedicated via the plat. The description shall be consistent with the graphically depicted easements on the plat but be recorded as a separate document using the City of Meridian's standard forms. Submit an executed easement (on the form available from Public Works), a legal description, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. 2.5 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The Applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.6 All existing structures shall be removed prior to signature on the final plat by the City Engineer. 2.7 All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. Plans shall be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department. If lateral users association approval can't be obtained, alternate plans shall be reviewed and approved by the Meridian City Engineer prior to final plat signature. 2.8 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic Exhibit D — Page 4 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.9 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.10 Street signs are to be in place, water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.11 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 2.12 All development improvements, including but not limited to sewer, fencing, micro -paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.13 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 2.14 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.15 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.16 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.17 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.18 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.19 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.20 The Applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or the ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.21 At the completion of the project, the Applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.22 One hundred watt, high-pressure sodium streetlights shall be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior to commencing installations. Exhibit D — Page 5 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 3. MERIDIAN RRE DEPARTMENT 3.1 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.2. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %2" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.3 All entrance and internal roads and alleys shall have a turning radius of 28' inside and 48' outside radius. 3.4 Operational fire hydrants, temporary or permanent street signs and access roads with an all weather surface are required before combustible construction is brought on site. 3.5 Commercial and office occupancies will require a fire -flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed per Appendix D. 3.6 Maintain a separation of 5' from the building to the dumpster enclosure. 3.7 Provide a Knox box entry system for the complex prior to occupancy. 3.8 The Applicant may need to work with the Fire Marshall to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance at the required intersection(s). Contact Deputy Fire Marshal, Joe Silva, 888-1234. 3.9 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the International Fire Code. 3.10 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.11 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). Exhibit D — Page 6 • i CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 3.12 All electric gates are required to be 20' wide and be equipped with a Knoxbox key switch. 3.13 Buildings over 30' in height are required to have access roads in accordance with The International Fire Code Appendix D Section D105. 4. MERIDIAN POLICE DEPARTMENT 4.1 Loading areas shall be separated from all public parking areas. 5. SANITARY SERVICES COMPANY 5.1 Prior to issuance of a certificate of zoning compliance, that Applicant shall submit an approved site plan from SSC. 5.2 Waste enclosure access: The Applicant shall provide drive -on capability for 6 and 8 cubic yard containers. Allow a minimum of 60 ft. frontal clearance for such containers. 5.3 Please contact Bill Gregory at SSC (888-3999) for detailed review of your proposal and submit stamped (approved) plans with your certificate of zoning compliance application. 6. MERIDIAN PARKS DEPARTMENT 6.1 Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance (UDC 11-3B-10) will be followed. 6.2 Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance (UDC 11-3B-10) will be followed. 7. ADA COUNTY HIGHWAY DISTRICT Site Specific Conditions of Approval 7.1 Dedicate 41 -feet of right-of-way from the centerline of McMillan Road abutting the parcel. The right-of-way purchase and sale agreement and deed must be completed and signed by the Applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The District will purchase the right-of-way which is in addition to existing right-of-way from available Corridor Preservation Funds. 7.2 Provide the District with a 30 -foot canal easement, as proposed for the future relocation of the Lemp Canal to the north side of McMillan Road abutting the entire site. 7.3 Provide the District with a road trust in the amount of $15,650 for the future construction of the sidewalk abutting the site on McMillan Road with the District's intersection improvement project. Exhibit D — Page 7 • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 7.4 Dedicate 35 -feet of right-of-way from the centerline of Locust Grove Road abutting the parcel. The right-of-way purchase and sale agreement and deed must be completed and signed by the Applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The District will purchase the right-of-way which is in addition to existing right-of-way from available Corridor Preservation Funds. 7.5 Construct a 5 -foot detached concrete sidewalk a minimum of 28 -feet from the centerline of the Locust Grove Road abutting the site. Provide an easement for any segment of the sidewalk located outside of the right-of-way. 7.6 Complete Beethoven Avenue as a 36 -foot street section (measured back of existing curb to back of new curb) and construct curb, gutter and 5 -foot attached concrete sidewalk within 50 -feet of right-of-way. 7.7 Construct one full access driveway to intersect Locust Grove Road approximately 360 -feet north of McMillan Road, as proposed. Pave the driveway its full width and at least 30 -feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 -foot radii abutting the existing roadway edge. The driveway is restricted to a maximum width of 36 -feet. 7.8 Construct one full access driveway to intersect Beethoven Avenue approximately 74 -feet north of McMillan Road, as proposed. Pave the driveway its full width and at least 30 -feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 -foot radii abutting the existing roadway edge. The driveway is restricted to a maximum width of 36 -feet. 7.9 Other than the access specifically approved with this application, direct lot access is prohibited to McMillan Road and Locust Grove Road shall be noted on the final plat. 7.10 Comply with all Standard Conditions of Approval. Standard Conditions of Approval 7. 1.1 Any existing irrigation facilities shall be relocated outside of the right-of-way. 7.1.21'rivate sewer or water systems are prohibited from being located within any ACHD roadway or right-of-way. 7.1.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. T I AReplace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.1.5 Comply with the District's Tree Planter Width Interim Policy. 7.1.6Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. Exhibit D — Page 8 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 7.1.7A11 design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.1.8 The Applicant shall submit revised plans for Staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7.1.9 Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 7.1.10 Payment of applicable road impact fees is required prior to building construction in accordance with Ordinance #200, also known as Ada County Highway District Road Impact Fee Ordinance. 7.1.11 It is the responsibility of the Applicant to verify all existing utilities within the right-of-way. The Applicant at no cost to ACHD shall repair existing utilities damaged by the Applicant. The Applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The Applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.1.12 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the Applicant or the Applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the Applicant to obtain written confirmation of any change from the Ada County Highway District. 7.1.13 Any change by the Applicant in the planned use of the property which is the subject of this application, shall require the Applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the Applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 8. SETTLERS IRRIGATION DISTRICT 8.1 All irrigation / drainage facilities along with their easements must be protected and continue to function. The facilities involved are the Settlers Canal (50' easement), the North Slough Lateral (40' easement), and the Shavrer Lateral. Contact SID for any additional requirements. 8.2 A Land Use Change Application must be on file prior to any approvals. 8.3 A license agreement MUST be signed and recorded prior to construction of any SID facilities, or within its easements. 8.4 Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District's Board of Directors. 8.5 All storm drainage must be retained on-site. Exhibit D — Page 9 d • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 8.6 A pressure irrigation system must be provided to service all lots within the above-mentioned subdivision from the current delivery point. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system, an agreement needs to be in place prior to the pre -construction meeting. Exhibit D — Page 10 0 • January 4, 2008 2216YORi MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Morgan Development ITEM NO. 6-1 REQUEST Findings for Approval — Request for Preliminary Plat approval for 4 commercial lots on 7.55 acres in a proposed C -C zone for Woodland Springs northeast comer of McMillan Road and Locust Grove Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See aftached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • CITY OF MERIDIANEIDIAN�- FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION &ORDER In the Matter of Annexation and Zoning of 7.55 acres from RUT and Rl (Ada County) to C -N (Neighborhood Business District), AND Preliminary Plat approval of 4 commercial lots on 7.55 acres in the C -N zoning district, by Morgan Development. Case No(s). AZ -07-014 and PP -07-019 For the City Council Hearing Date of. December 18, 2007 (Findings on the January 8, 2008 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 18, 2007 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -1- 0 i 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found that public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description, Preliminary Plat, and the Conditions of Approval all in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Preliminary Plat as evidenced by having submitted the Preliminary Plat dated August 19, 2007 (stamped received on 10-26-07 by the City Clerk) is hereby conditionally approved; and, 2. The site specific and standard conditions of approval are as shown in the attached Staff Report for the hearing date of December 18, 2007 incorporated by reference. D. Notice of Applicable Time Limits Notice of Twelve (12) Month Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or one (1) year of the combined preliminary and final plat or short plat. In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of eighteen (18) months, may be considered for final approval without resubmission for preliminary plat approval. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -6B -7.A, the Director may authorize a single extension of time to record the final plat not to exceed eighteen (18) months. Additional time extensions up to eighteen (18) months as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -2- 0 0 the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again. E. Notice of Final Action and Right to Regulatory Takings Analysis The Applicant is hereby notified that pursuant to Idaho Code 67-8003, a denial of a plat or conditional use permit entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 18, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -3- By action of the City Council at its regular meeting held on the day of 2008. COUNCIL MEMBER DAVID ZAREMBA VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER CHARLIE ROUNTREE VOTED COUNCIL MEMBER KEITH BIRD VOTED_ TIE BREAKER MAYOR TAMMY de WEERD VOTED DE WEERD ATTEST: SENAL WILLIAM G. BERG, JR." Copy served upon: - Applicant vf Planning Department —� Public Works Department City Attorney BY�ftj Q Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-014 and PP -07-019 -4- CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 STAFFREPORTC>1- IDIAN-- Hearing Date: December 18, 2007 6 ®A TO: Mayor and City Council FROM: C. Caleb Hood, Current Planning Manager 208-884-5533 SUBJECT: Woodland Springs • CPA -07-014 Comprehensive Plan Land Use Map Amendment to change approximately 7.55 acres from Medium Density Residential to Mixed Use - Community • AZ -07-014 Annexation and Zoning of 7.55 acres from RUT and Rl (Ada County) to C -C (Community Business District) • PP -07-019 Preliminary Plat of 4 commercial lots on 7.55 acres in the proposed C -C zoning district, by Morgan Development. 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The subject Comprehensive Plan Amendment (CPA) application proposes to amend the Future Land Use Map of the Comprehensive Plan. The Applicant, Morgan Development, is proposing to change the existing "Medium Density Residential" future land use designation to the "Mixed Use - Community" designation for a seven and one-half acre parcel. Concurrent with the CPA request, the Applicant has applied for Annexation and Zoning (AZ) and Preliminary Plat (PP) approval to annex and zone 7.55 acres to C -C (Community Business District) and subdivide the property into 4 commercial lots. The subject annexation and preliminary plat are contingent upon approval of the concurrent map amendment (CPA - 07 -014). If approved, the subject Map amendment would not change the Future Land Use Map designation for any other parcels or for any other features of the Comprehensive Plan. Approval of the subject applications would allow the Applicant to obtain a commercial zoning district. The Applicant has submitted a conceptual site plan of how this site may be developed with a convenience store/gas station, a medical/dental/professional office building, and a multi -tenant commercial building. On the submitted conceptual plan, the Applicant has depicted one full -access driveway to Locust Grove Road; no direct lot access to McMillan Road is proposed. The Applicant is also proposing to complete the remaining portion of the north -south public street (Beethoven Avenue) in Portico Place Subdivision to the east, and take driveway access from this local roadway. NOTE: Originally, the Applicant presented a site plan that showed a right-in/right-out access to McMillan Road. ACHD did not approve the right-in/right- out driveway to McMillan Road and the Applicant has submitted a revised concept plan and plat. This Staff report is based on the revised site plan, preliminary plat and landscape plan. The subject property is located on the northeast corner of Locust Grove Road and McMillan Road, in Section 29, Township 4 North, Range 1 East, B.M. Currently, the site is comprised of 3 tax parcels zoned RUT and Rl in Ada County and contains two homes and outbuildings. The Applicant intends to remove the existing structures and construct a commercial development. The subject property is within the City's Area of Impact and Urban Service Planning Area. Per Idaho Code, Comprehensive Plan Map Amendments are allowed only every six months. It has been more than six months since the Comprehensive Plan Future Land Use Map has been amended. The Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 1 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 previous recommendation of an amendment to the land use map by the Commission occurred on April 19, 2007. This time frame exceeds the minimum six month requirement between the last and the current map amendment request. 2. SUMMARY RECOMMENDATION The subject Comprehensive Plan Map Amendment, Annexation and Zoning, and Preliminary Plat applications were submitted to the Planning Department for concurrent review. By City Ordinance, the Planning & Zoning Commission makes recommendation to the Council on all of the subject applications. Staff is recommending approval of Woodland Springs (CPA-07-014/AZ-07-014/PP- 07-019), with a Map designation of Mixed Use - Neighborhood (not Mixed Use - Community as proposed by the Applicant) and a C -N zoning district (not C -C as proposed by the Applicant). See the analysis in Sections 8, 9 and 10 and the Findings listed in Exhibit B of this Staff report. The Meridian Planning & Zoning Commission heard these items on November 1 2007 At the public hearing they moved to recommend approval of the subject CPA, AZ and PP applications a. Summary of Commission Public Hearing: i. In favor: Todd Myers Matt Morgan, Don Lilyouist - Bud and Clyde Brinegar signed up "for" on the hearing sign in sheet but did not testify) ii. In opposition: None iii. Commenting: None iv. Written testimony: Applicant's e-mail response to staff report, dated 10-26-07 V. Staff presenting application: Caleb Hood vi. Other staff commenting on application: None 1L Key Issue(s) of Discussion by Commission: i. Potential for fast-food and/or drive-through users on this site; ii. Dumpster locations; iii. Deliveries and hours of operation; iv. Vehicular interconnectivity; and. V. Perimeter fencing. & Key Commission Change(s) to Staff Recommendation: i. Required an 8' tall vinyl fence along the north and east property lines See Condition 1.11 in Exhibit D. S, Outstanding Issues) for City Council: The Meridian i. City None Coundl heard these items on December 18 9007 At the public hearingthe Council anuroved .Summary the subject applications. of City Council Public Head i. In favor: Todd Mevers ii. In opposition: None (Corey Sandvelt signed in at the nuhlic hearing but did not esti iii. Commenting: None iv. Written testimony: None Staff presenting application• Caleb Hood V. Other staff commenting on application: None Key Issues of Discussion ion byCouncil: i. Potential for a car wash facility ii. encin iii. Hours of operation Woodland Springs - CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 2 r: CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 L_ Key Council Changes to StaWCommission Recommendafm i. Prohibited any car wash (vehicle washing facility) on this site. ii.lowed/Reauired six-foot tall perimeter fencing. iii. Limited hours of operation for the two buildings near the residential homes from 6 am to 11 pm (as stated in the staff reportl. iv. Supported the Comprehensive Plan designation of Mixed Use — Neighborhood and the zoning of C -N. 3. PROPOSED MOTION (to be considered after the public hearing) Approval After considering all Staff, Applicant and public testimony, I move to approve File Numbers CPA -07-014, AZ -07-014, and PP -07-019 as presented in the Staff report for the hearing date of December 18, 2007, with the following modifications to the proposed development agreement and/or conditions of approval: (add any proposed modifications.) Denial After considering all Staff, Applicant and public testimony, I move to deny File Numbers CPA - 07 -014, AZ -07-014, and/or PP -07-019 as presented during the public hearing on December 18, 2007, for the following reasons: (you should state specific reasons for denial of the CPA, AZ and PP requests.) Continuance After considering all Staff, Applicant and public testimony, I move to continue File Numbers CPA -07-014, AZ -07-014, and PP -07-019 to the hearing date of (insert continued hearing date here) for the following reason(s): (you should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 1630 & 1720 E. McMillan Road, on the northeast corner of Locust Grove Road and McMillan Road, within Section 29, Township 4 North, Range 1 East. b. Property Owners of Record: Matt Morgan Norma Enlow 5145 S. Heyrend Drive 1720 E. McMillan Road Idaho Falls, ID 83403 Meridian, ID 83646 c. Applicant: Morgan Development 5145 S. Heyrend Drive Idaho Falls, ID 83403 d. Representative: Todd Meyers, Morgan Construction e. Present Zoning: RUT & Rl (Ada County) f. Present Comprehensive Plan Future Land Use Designation: Medium Density Residential g. Description of Applicant's Request: The Applicant is requesting a change to the Future Land Use Map designation for this property; annexation and zoning; and, preliminary plat approval for four commercial lots on approximately seven and one-half acres. h. Applicant's Statement/Justification (see Applicant's application and letter): "With the increasing traffic flow on both Eagle Road and meridian Road drivers will find alternate routes Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 3 0 ! CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 that shall increase traffic onto Locust Grove. Commuters will need services including fuel that are located on their direct route to and from work. The increasing number of residential properties will create a demand for retail services. Close retail services will reduce resident's needs to drive long distances on crowded arterial streets and will increase to availability to access retail service by pedestrians." Please see Applicant's submittal letter for more information. 5. PROCESS FACTS a. The subject application will in fact constitute a Comprehensive Plan Amendment as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. b. The subject application will in fact constitute an Annexation as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11 Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. c. The subject application will in fact constitute a Preliminary Plat as determined by City Ordinance. By reason of the provisions of the Unified Development Code, Title 11, Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. d. Newspaper notifications published on: October 15 and 29, 2007 (Planning & Zoning Commission) (Planning and Zoning Commission); November 26, 2007 and December 10 2007 (City Council) e. Radius notices mailed to properties within 300 feet on: October 5, 2007 (Planning and Zoning Commission); November 21, 2007 (City Council) f. Applicant posted notice on site by: October 22, 2007 (Planning and Zoning Commission); December 8, 2007 (City Council) 6. LAND USE a. Existing Land Use(s): There are two existing homes, and other outbuildings on the subject site. b. Description of Character of Surrounding Area: The properties directly to the north and east are designated Medium Density Residential on the Comprehensive Plan Future Land Use Map. The property to the west is designated Low Density Residential. The property to the south is designated Public/Quasi-Public. Most of the properties surrounding this site are still currently underutilized and contain single-family homes. c. Adjacent Land Use and Zoning: North: Single-family residence, zoned RUT (Ada County) South: Idaho Power Substation, zoned R-8 East: Future single-family homes, Portico Place Subdivision, zoned R-8 West: Single-family home, zoned RUT (Ada County) d. History of Previous Actions: In late 2006, an annexation application was submitted for 2.4 acres of the subject property. That annexation application (AZ -06-054) requested L -O zoning. On February 13, 2007 the City Council denied the annexation application. The Applicant has since acquired the adjacent 5 acres. Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 4 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 e. Existing Constraints and Opportunities: 1. Public Works Location of sewer: There is an existing main in Locust Grove. Location of water: There are existing mains in Locust Grove, and McMillan. Issues or concerns: None. 2. Vegetation: There are some existing trees on the subject properties that should either be preserved or mitigated for. 3. Flood plain: N/A 4. Canals/Ditches Irrigation: There are some irrigation ditches that he on or adjacent to this site. The North Slough Lateral bisects this site; the Applicant is proposing to cover this facility. The Shavrer Lateral lies along the east boundary of this site; the Applicant is proposing to cover this facility. The Settlers Canal currently lies on the south side of McMillan Road. However, ACHD is proposing to relocate the Settlers Canal to the north side of the roadway, abutting this site. Please see McMillan/Locust Grove Intersection in the Analysis section below for more information on the relocation of the Settlers Canal. 5. Hazards: N/A 6. Proposed Zoning: C -C 7. Size of Property: 7.55 acres f. Summary of Proposed Streets and/or Access: The submitted Concept Map shows a full -access driveway on Locust Grove Road. ACHD has approved a full access to Locust Grove Road located 320 feet north of McMillan Road, but prohibited any driveway access to/from McMillan Road. Access to/from the site from McMillan will be provided from Beethoven Avenue located along the east property line (shared with Portico Place). A cross access easement should be created so that all of the lots in the development have access to the public street system. g. Landscaping: 1. Width of street buffer(s): A twenty-five foot wide landscape buffer is required on Locust Grove Road an arterial road. McMillan Road is also an arterial road, but is designated as an entryway corridor. By ordinance, a 35 -foot wide landscape buffer is required along McMillan Road. 2. Width of buffers between land uses: A twenty-five foot wide land use buffer is required between C -C zoned properties (Applicant's requested zoning district) and residential properties. A twenty foot wide land use buffer is required between C -N zoned properties (Staffs recommended zoning district) and residential properties. There are residential properties to the north and east of the subject site. 3. Percentage of landscaped area: —25.8% 4. Other landscaping standards: UDC 11-3B-8 requires landscaping within and around parking lots. The landscaping standards for parking lots will be applied as part of the issuance of a Certificate of Zoning Compliance permit (see Exhibit D, Development Agreement Provisions and Conditions of Approval). 7. COMMENTS MEETING Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 5 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 On October 12, 2007, a joint agency and departments meeting was held with service providers in this area. The agencies and departments present include: Meridian Fire Department, Meridian Parks Department, Meridian Public Works Department, and the Sanitary Services Company. All of the received comments are "standard" and have been included within this report (Exhibit D). 8. COMPREHENSIVE PLAN POLICIES AND GOALS This property is designated "Medium Density Residential" on the Comprehensive Plan Future Land Use Map. In Chapter VII of the Comprehensive Plan, "Medium Density" areas provide for smaller lots for residential purposes within City limits. Uses may include single-family homes at densities of three to eight dwelling units per acre. The Applicant is requesting a Map amendment to change the designation of this site to "Mixed Use - Community". Concurrently, annexation and zoning to the C -C zoning district is proposed and a four lot preliminary plat has been submitted. In Chapter VII of the Comprehensive Plan, the mixed use designation is defined in part as an area that is situated in highly visible or transitioning parts of the City where innovative and flexible design opportunities are encouraged. The Mixed Use — Community designation allows residential density between 3 and 15 dwelling units per acre, up to 200,000 square feet of non-residential building area, and is intended to allow a broad range of uses. Idaho Code 67-6508 states that "the plan shall consider previous and existing conditions, trends, desirable goals and objectives, or desirable future situations for each planning component." Staff has reviewed the subject CPA, AZ and PP applications and offers the analysis and recommendations contained herein for the Commission and Council's consideration (Staff analysis in italics): • When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner: • Sanitary sewer and water service will be extended to the project at the developer's expense. • The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed, the lands will be under the jurisdiction of the Meridian City Fire Department, who currently shares resource and personnel with the Meridian Rural Fire Department. • The subject lands currently lie within the jurisdiction of the Ada County Sheriffs Office. Once annexed, the lands will be serviced by the Meridian Police Department (MPD). • The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACIID). This service will not change. • The subject lands are currently serviced by the Meridian School District #2. This service will not change. • The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. Municipal, fee -supported, services will be provided by the Meridian Building Department, the Meridian Public Works Department, the Meridian Water Department, the Meridian Wastewater Department, the Meridian Planning Department, Meridian Utility Billing Services, and Sanitary Services Company. • "Restrict curb cuts and access points on collectors and arterial streets." (Chapter VII, Goal IV, Objective D, Action item 2) Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 On the submitted conceptual plan, the Applicant is proposing a single access to Locust Grove Road. ACID has approved one access to Locust Grove Road, and denied any driveway access to McMillan Road. The Applicant should improve Beethoven Avenue and use that as access to McMillan Road, bypassing the need for another access point to McMillan Road, an arterial street. • "Require appropriate landscape and street buffers along transportation corridors (setback, vegetation, low walls, berms, etc.)." (Chapter VII, Goal IV, Objective D, Action item 4) McMillan Road and Locust Grove Road are designated arterial streets. By City Ordinance, a 25 foot wide landscape buffer is required adjacent Locust Grove Road and a 35- oot wide landscape buffer is required along McMillan Road, an Entryway Corridor into the City. • "Require all commercial businesses to install and maintain landscaping." (Chapter V, Goal III, Objective D, Action item 5) The Applicant is proposing to install a landscape buffer adjacent to the residential uses to the north and east. In order to construct buildings on this site the Applicant will be required to construct and maintain both internal and perimeter landscaping. • "Permit new ... commercial development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (Chapter IV, Goal I, Obj. A, #6) This parcel is contiguous to the city. Sanitary sewer and water are available to this parcel. • "Plan for a variety of commercial and retail opportunities within the Impact Area." (Chapter VII, Goal 1, Objective B) Staff believes that the Applicant is proposing a variety of commercial and retail opportunities in this area. • "Protect existing residential properties from incompatible land use development on adjacent parcels." (Chapter VII, Goal IV, Objective C, Action 1) This policy touches on one of the primary objectives of zoning — to protect the public health and welfare. It is the City's obligation to ensure existing properties (both county and city properties) are protected from harmful, disturbing or unnecessary encroachments. The Applicant is proposing a commercial zone adjacent to proposed and established residential areas. Staff finds that to protect the existing and planned single-family homes to the north and east, less intense Map and zoning designations should be granted and certain restrictions on this development should be formulated. Staff has used the Concept Plan provided by the Applicant and the UDC as a base for a DA, which is detailed in the Analysis section below. • Mixed Use standards, pages 102 and 103, Chapter VII: Purpose Statement: The purpose of the MU designation on the Future Land Use Map is to identify key areas which are either infill in nature or situated in highly visible or transitioning areas of the city where innovative and flexible design opportunities are encouraged. Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 7 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 The highly visible location of this property, at the corner of McMillan and Locust Grove Roads, makes it a good candidate for a quality mixed use development. Fourth Bullet, bottom of page 102: In developments where multiple commercial and or office building are proposed , the buildings should be arranged to create some form of common usable area such as a plaza or green space. On the conceptual development plan provided by the Applicant a substantial outdoor patio area/plaza is shown just north of the proposed convenience store. There is a trellis structure, a picnic table and trees shown on the plaza. This area should act as a true gathering place for pedestrians and users of the development. Fifth Bullet, bottom of page 102: Where the project is developed adjacent to low or medium density residential uses, a transitional use is encouraged. The Applicant is proposing a multi -tenant medical/dental/professional office building and a multi -tenant retail building next to residential uses. Staff is supportive of the proposed uses, provided that full compliance with the UDC requirements and the proposed DA are complied with. Sixth Bullet, top of page 103: A mixed use project shall include a principal use (retail, office, professional or residential) and at least one other type of land use. Exceptions may be granted from smaller site on a case-by-case basis. Staff is supportive of the proposed mix of retail/commercial and professional offices on this site. Eighth Bullet, top of page 103: All mixed use projects shall be directly accessible to neighborhoods within the section by both vehicles and pedestrians. The conceptual plan provided by the Applicant shows excellent connectivity between the residences and businesses as well as from the adjacent sidewalks on the streets. Staff finds that the subject 7.5 acres has frontage on two arterial streets, McMillan Road and Locust Grove Road, a highly visible intersection. However, Staff believes that the requested Comprehensive Plan designation to Mixed - Use Community and the C -C zoning designation for the entire site is too intense for this property. Staff believes that this site relates better to the neighborhood concepts of the Comprehensive Plan and should be designated accordingly. Staff recommends that the entire site be designated Mixed -Use Neighborhood and be annexed with a C -N (Neighborhood Business District) zoning designation. Staff finds that the C -N zoning district and Mixed Use – Neighborhood Map designations provide a better transitional zone/designation to -om the adjacent residential uses. Staff recommends that the Commission and Council rely on Staff's analysis, other agency/department comments, and any other comments received regarding the Map designation and zoning district for this site. 9. UNIFIED DEVELOPMENT CODE a. Allowed Uses in the Commercial Districts: UDC Table 11-2B-2 lists the permitted, accessory, and conditional uses in the C -N and C -C zoning districts. Personal and Professional Services and retail stores are listed as principally permitted uses in the C -N district. Fuel Sales Facilities require conditional use permit approval in the C -N district (in the proposed C -C district they are principally permitted.) There is a maximum building size in the C -N district of 7,500 feet Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 8 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 before administrative design review is required. Due to the size of the proposed buildings and their location on an Entryway Corridor (McMillan Road), design review will be required for all of the buildings on this site. b. Purpose Statement of Zone: The purpose of the Commercial Districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Four Districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. E[IAL-11IM4\_f ,63 KI a. Analysis of Facts Leading to Staff Recommendation: CPA and AZ Applications: Idaho's counties and cities are required by law, Idaho Code 67-6508, to prepare, implement, review, and update a comprehensive plan which outlines goals and policies for land use. Fourteen elements which must be addressed in the plan are listed in the Code. It is the detailed ordinances that then spell out how these policies are to be achieved. Community design, population, economic development, housing, public services, school facilities, transportation, natural resources, special areas, hazardous areas, recreation, land use, implementation, and property rights were all evaluated by Staff with the subject CPA application. No detrimental impacts to the Plan are to be found if the subject CPA is approved. The Applicant is proposing to amend the Comprehensive Plan Future Land Use Map designation of "Medium Density Residential" for this property to a mixed use designation in order to construct three commercial buildings on the site. Staff believes that a Map designation of Mixed Use — Neighborhood and a zoning designation to C -N is appropriate, and in the best interest of the City, for the subject 7.5 acre site. Please see Section 8 above and the Findings in Exhibit C belowfor Staffs analysis regarding the CPA amendment. The annexation and zoning legal description prepared by Jeremiah B. Fielding, PLS, dated September 6, 2007 and submitted with the application, is accurate and meets the requirements of the City of Meridian and State Tax Commission. Development Agreement (DA): UDC 11-513-3132 provides the Planning & Zoning Commission and City Council with the authority to require a property owner to enter into a DA with the City of Meridian that may require some written commitment for all future uses. Due to the highly visible location of this site, and its relation to residential uses, Staff believes that a DA is necessary in this instance. If the Commission or Council believe that additional or different DA provisions then are provided herein are necessary to ensure that this property is developed in a fashion that is consistent with the Comprehensive Plan and does not negatively impact nearby properties, Staff recommends a clear outline of the commitments of the developer be made. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) (at the time of annexation ordinance adoption), and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 888-4433 to initiate this process. The DA shall incorporate the provisions listed in Exhibit D of the Staff Report and be approved by the Council within 6 months. Concept Plan: The Applicant has submitted a concept plan for this site. Three buildings are shown on the plan prepared by Advantage Architecture. Staff is generally supportive of the Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 9 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 submitted conceptual site plan for this property. All parking areas, drive aisles, landscaping, sidewalks, lighting, signage, building height and building setbacks for this development should comply with the applicable provisions set forth in the Unified Development Code. NOTE: The proposed convenience store/fuel station will require CUP approval and all buildings will require future CZC and DR approval (see below for additional analysis). Access: McMillan Road and Locust Grove Road are both classified as arterial roadways. The City typically tries to limit the number of access points to arterial streets. Except for one full - access to Locust Grove Road and the shared public street to McMillan Road at the east boundary (Beethoven Street), no other access points to Locust Grove Road or McMillan Road should be allowed with development of the subject property. Amenities: The Applicant has shown a plaza area near the center of the development. This plaza area contains a trellis structure, a picnic table and landscaping. Staff is generally supportive of this amenity, and is requiring such as a provision of the DA. However, the details of the plaza area should be worked out with the CUP for the future convenience store/fuel station. The Applicant is proposing to construct some benches in front of the professional office building on Lot 4. Staff is supportive of this amenity. The Applicant has done a great job of proposing pedestrian connections between the propsed development and the adjacent residential uses and sidewalks. The pedestrian walks should be constructed as shown on the concept plan. (NOTE: The Applicant has shown a pedestrian access from the sidewalk on McMillan Road to the convenience store. This connection may not be possible due to the relocation of the Settlers Canal and the canal remaining open. Therefore, this connection should not be required. However, in accordance with the DR requirements of the UDC, the Applicant should construct a pedestrian walkway from the Locust Grove Road sidewalk to the convenience store entrance.) Landscaping: See PP Application analysis below. Hours of Operation: In the Applicant's submittal letter and application, hours of operation for the proposed development are not addressed. Due to the close proximity of residential uses and consistent with previous Commission and Council action, Staff is recommending that the hours of operation for the professional office and multi -tenant retail businesses on this site be limited through a Development Agreement from 6 am to 11 pm. Further, because there are potential loading areas and trash compactors on the north and east sides of the buildings, deliveries and trash compaction shall also be prohibited between 11 pm and 6 am for these sites. Schedule of Use Control: UDC 11-2B-2 lists uses that are principal permitted (P), accessory (A), conditional (C), or prohibited (-) within the commercial zoning districts. The proposed offices and multi -tenant commercial building to be located on-site are principally permitted within the C- N district. However, the proposed fuel sales facility requires CUP approval in the C -N district. A separate CUP application should be submitted for any fuel station on this site (or any other use that requires CUP approval). (See UDC Table 11-2B-2 for a complete list of allowed and conditionally allowed uses in the C -N zone.) Design Review and Certificate of Zoning Compliance (CZC): According to the UDC, no building or other structure shall be erected, moved, added to or structurally altered, nor shall any building, structure or land be established or changed in use without a certificate of zoning compliance (CZC) issued by the Administrator. A certificate of zoning compliance shall be issued Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 10 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 1 S, 2007 only in conformity with the provisions of this Title and shall be required before the issuance of a building permit. There are three buildings proposed for this site. Because the buildings either exceed 7,500 square feet (the threshold for not being subject to DR in the C -N district) and/or are located along McMillan Road (an Entryway Corridor), all of the buildings on this site should be subject to design review and approval (see UDC Table 11-2B-3). The Applicant shall be responsible to obtain DR and CZC permits from the Planning Department for all new construction on the site prior to issuance of building permits. Building Elevations/Sizes: As stated earlier, there are three buildings proposed on this site. The first building is a 4,400 square foot convenience store/fuel station. The second building is a 10,000 square foot professional office building. The third building is a 32,400 square foot multi -tenant commercial building. The Applicant has also submitted conceptual building elevations for the proposed buildings and these are included in Exhibit C of this Staff report. Staff is generally supportive of the proposed building sizes, facades and proposed construction materials (cultured stone, faux timbers and beams, stucco and stucco accents, and metal standing seam roofing). Staff is proposing that the future buildings on this site be limited to the square footages shown on the concept plan and be subject to the construction materials proposed. Staff is also generally supportive of the appearance and bulk of the proposed buildings. However, Staff has not reviewed these buildings for full compliance with all of the Design Review standards. All buildings on this site should substantially comply with the square footages, materials and elevations proposed, subject to full compliance with future Design Review. Approval of the subject CPA and AZ applications would allow the Applicant to obtain a commercial zoning district. The Applicant has submitted a conceptual site plan showing how this site may redevelop with buildings, parking and landscaping. Based on the policies and goals contained in the Comprehensive Plan and the general compliance of the proposed concept plan with the UDC, Staff believes that designating this site for Mixed Use — Neighborhood and zoning this site to C -N is in the best interest of the City. Please see Exhibit B for detailed analysis of facts and findings. PP Application: Access: The developer of Portico Place, just east of the subject site, was required to construct Beethoven Avenue, a public street, on the shared property line. The subject Applicant should be required to finish off the remaining improvements on the west side of Beethoven Avenue and use that road as access to McMillan Road. The Applicant is proposing a full -access to Locust Grove Road located approximately 360 -feet north of McMillan Road. Except for the driveway to Locust Grove Road, a note shall be placed on the final plat prohibiting direct lot access to McMillan Road and Locust Grove Road. (See ACHD Site Specific Conditions of Approval in Exhibit D). Because there are limited access points to/from the public roadway system, Staff recommends that cross access be provided to each of the proposed lots. Said cross access shall either be created on the face of the final plat and/or through some other recorded document. McMillan/Locust Grove Road Intersection: ACHD has the re -construction of the McMillan/Locust Grove intersection programmed for 2012 (there is an option to install an interim signal at this intersection in the nearer future). Although the exact (ultimate) improvements are Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 11 0 a CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 not known at this time, ACHD has narrowed down the options. The designs for the intersection require the subject Applicant to dedicate a 41 foot right-of-way in front of their site on McMillan Road, with a 30 foot canal easement (the Settlers Canal is moving from its current location on the south side of McMillan Road to the north). Along Locust Grove Road, ACHD is requiring a 35 - foot wide right-of-way. The site plan and preliminary plat reflect the appropriate right-of-way widths and easements. As noted in the landscaping requirements below, the Applicant is also proposing landscaping consistent with ACHD's need for right-of-way and the City's requirements for landscaping. (See ACHD Site Specific Conditions of Approval in Exhibit D). Landscaping: Locust Grove Road and McMillan Road are classified arterial roadways; McMillan Road is also designated as an Entryway Corridor. A 25 -foot wide landscape buffer is required adjacent to arterial roadways and a 35 -foot wide landscape buffer is required adjacent to Entryway Corridors (UDC Table 11-2B-3). The Applicant is proposing a 25 -foot wide landscape buffer along Locust Grove Road and a 38 -foot wide landscape buffer along McMillan Road (30 of the 38 feet are encumbered by a future canal easement). Staff is generally supportive of the landscaping along the arterial streets with one comment: Staff recommends that some low-lying shrubs be added to the landscape buffer, including within the canal easement, as allowed by Settlers Irrigation District. There are some existing trees on this site. Any existing, on-site tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of those removed. Required landscaping trees will not be considered as replacement trees for those that are removed. The Applicant should coordinate a mitigation plan with Elroy Huff at the Meridian Parks Department, for any trees that will be removed. If the subject annexation and zoning application is approved, commercially -zoned property will be adjacent to residential properties to the north and east. To buffer the existing land uses to the north and east from future commercial (C -N) uses on this site, a minimum 20 -foot wide landscape buffer should be installed (UDC Table 11-213-3). All landscape materials should be installed in accordance with UDC 11-3B-9 and create a barrier where the trees touch at the time of maturity. The submitted landscape plan fails to show landscaping within the parking lot and other common use areas. Particularly trees and other landscape materials should be installed within and at the ends of all the parking islands. Further, with the future CZC/DR/CUP applications, landscaping details should be shown for the plaza area near the center of the development. All internal and parking lot landscaping should be installed in accordance with UDC 11-3B-8. Existing Structures: The site currently contains some existing structures. Because the existing structures are approved for residential uses and not commercial, they should be removed prior to the City Engineer's signature on the final plat. Fencing: The Applicant is not proposing/showing any new fencing on any of the submitted plans. Permanent fencing is not required for commercial subdivisions. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit for this site. Staff recommends that the Applicant, at the public hearing, testify as to whether any permanent fencing will be installed on this site. Ditches, Laterals, and Canals: The North Slough Lateral and the Shavrer Lateral run through/along this property. Per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways and waterways being used as amenities, which intersect, cross or lie within the area being subdivided shall be covered. (NOTE: ACHD is proposing to move the Settlers Canal to the north side of McMillan Road, abutting the subject site. Settlers Irrigation District is Woodland Springs — CPA -07-014 / AZ -07-014 / PP -07-019 PAGE 12 a CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF DECEMBER 18, 2007 requiring this facility to be left open after relocation. Therefore, the Applicant should not be required by the City to cover the relocated Settlers Canal.) Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The Applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single - point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. Staff Recommendation: Staff is recommending approval of Woodland Springs (CPA-07- 014/AZ-07-014/PP-07-019), with a Map designation of Mixed Use - Neighborhood (not Mixed Use - Community) and a C -N zoning district (not C -C). See the analysis in Sections 8, 9 and 10 and the Findings listed in Exhibit B of this Staff report. On November 1', 2007, the Meridian Planning & Zoning Commission voted to recommend approval of the subiect applications 0M December 20.2007_ the Meridian City Council voted to approve the subject applications with Comprehensive Plan May designation of Mixed Use - Neighborhood and zoning of (''-N 11. EDITS A. Legal Description B. Required Findings from Unified Development Code C. Concept Plan, Preliminary Plat, Elevations, and Landscape Plan D. Development Agreement Provisions and Conditions of Approval Woodland Springs - CPA -07-0141 AZ -07-014 I PP -07-019 PAGE 13 0 a CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE NEARING DATE OF FEBRUARY 2, 2006 Exhibit A - Legal Description ARR*W - land Surn0m, Inc. °ro�ee�'kLT.a svwvm 3D,V-V4WG n�1 , seesit •Sint. .spa M6 • oMC2W"94 3 • fou • - z Job No. 07109 12-F. 8-16W BOUNDARY D6SCRWI`1ON FOR WOODLAND SPRINGS SUHDMMON 4vmu Pact of dtea Soudnwvst 114 oftbO Scu*west 1/4 of SeC001k 29, Township 4 Nom, Rap 1 FJA of the Boise Meatdien, AdsCounty. Mahn d toed as: ` at the 8vu*wesi Qmwof Section 29. Townsifp 4 Noarth,Raage i Int ofdw Bone Meridien, Ada COUBt r. Naito and mming dmw NOtIQ2,4`22"E 663.04 feet along 40 @Yep Ilea afadd semftmeS$oU o"E 5K19 felt &earn 30ririm 664.45 feel to apoint can *0 SO' 9 h life afraid Sectltm6 twom N99°12W"W 49S.46 feet along said South ling 101116 Pout of . Pared 7.55 acres. P t}Y u °Ji 4S.K ��nsnjEN �� Exhibit A — Page 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2 2006 mm Exhibit A — Page 2 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 B. Required Findings from Unified Development Code Comprehensive Plan Amendment Findings Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an amendment to the Comprehensive Plan, the Council shall make the following findings: 1. The proposed amendment is consistent with the other elements of the Comprehensive Plan. If the designation for this property is Mixed Use — Neighborhood and not Mixed Use — Community as proposed by the Applicant, the Council finds that the change to the Future Land Use Map does not directly conflict with other elements of the Comprehensive Plan. The Council recognizes the flexibility in the Comprehensive Plan especially with regard to mixed use projects. 2. The proposed amendment provides an improved guide to future growth and development of the city. The Council finds that a modification to the Future Land Use Map will increase the ability for innovative design in this highly visible area of the City. The Council believes that allowing for mixed use projects to locate in this area will improve the growth pattern in this area. 3. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the Comprehensive Plan and the Comprehensive Plan Land Use Map. The Council finds that an amendment to Mixed Use — Neighborhood for this property is internally consistent with the Goals, Objectives, and Policies of the Comprehensive Plan. The Council recognizes the existence of the Neighborhood Center in close proximity (on Locust Grove between McMillan and Ustick) to this site and believes that the two mixed use designations can coexist. 4. The proposed amendment is consistent with the Unified Development Code. The Council finds that the proposed amendment is consistent with the Unified Development Code; all subsequent development applications on this site shall comply with the UDC. 5. The proposed amendment is in the best interest of the City of Meridian. The Council finds that an amendment to the Map to Mixed Use — Neighborhood is in the best interest of the City. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Applicant is proposing to zone all of the subject property to C -C. The Council finds that the proposed zoning map amendment does not comply with the applicable provisions of the Comprehensive Plan. Staff and the Council is approving a C -N zoning designation for this site. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Exhibit B — Page 1 • a CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Report for more information. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that professional offices, retail uses and medical clinics would be permitted uses within the C -N and C -C districts. There are several uses in the C -N district that can occur with conditional use permit approval, including fuel stations. The Council finds that future development of this property should comply with the established regulations and purpose statement of the C -N district, if the DA provisions are adhered to. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that a zoning amendment to C -N will not be detrimental to the public health, safety, or welfare. Staff recommends that the Commission and Council rely on any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that a zoning amendment to C -N for this site will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation is in the best of interest of the City (UDC 11 -5B -3.E). The Council finds that all essential services are available or will be provided by the developer to the subject property and will not require unreasonable expenditure of public funds. In accordance with the findings listed above, the Council finds that Annexation and Zoning of this property to C -N would be in the best interest of the City, if the Applicant enters into Development Agreement (DA) with the City, as mentioned in the Staff Report. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan. The Council supports the proposed plat layout, with recommended changes, as they comply with the provisions of the Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services can be made available to accommodate the proposed development. (See Exhibit D of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the Exhibit B — Page 2 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 City's capital improvement program; Because the developer is installing sewer, water, and utilities for the development at their own cost, the Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; Staff recommends the Commission and Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit D for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and Staff is not aware of any health, safety, or environmental problems associated with the development of this subdivision that should be brought to the Council or Commission's attention. ACHD considers road safety issues in their analysis. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed subdivision may cause health, safety or environmental problems of which Staff is unaware. 6. The development preserves significant natural, scenic or historic features. The Council is unaware of any natural, scenic, or historic features on this site. Therefore, the Council finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. Staff recommends that the Commission and Council reference any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Staff is unaware. Exhibit B — Page 3 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 C. Concept Plan, Preliminary Plat, Elevations, and Landscape Plan Concept Plan e�a�na �e � sauoxstia �� v Exhibit C — Page 1 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Preliminary Plat tg -jw$ 1 4a _5.x9; ay y -® Exhibit C — Page 2 k �I 4a _5.x9; ay y -® Exhibit C — Page 2 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Elevations F_- ,�gy� � ►�awnaas�m� eranuoae • eas�verow aou�naisxoa ,towroee -- E I 'ONI JA3040TMW 1dWONOW I jswao wm asn amw s aae npv uc" ' Exhibit C - Page 3 7� CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 (I aar¢i Kv+a�aaa '��'s(a ��� g'QNi IY�LL?11H1SN09 NYOINDYi ^ liSiYtlNVYY 1�9fOMd '""baa";f"' '*NI JA3WdO77A30 KV9V0W Exhibit C — Page 4 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 ommlTummo ardwIm ae amaalanm 1N3WdO"l3A30 3*Imid* V 11VA3H aiwa Aoi/®31 Exhibit C - Page 5 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 aura'�anxamr9 apt Aaaaeo�nao �� 1N3Wdt113Az7Q 301440 V 'UVA.3V agnz 571 '9 AaV9 .-1 Exhibit C - Page 6 p CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Exhibit C — Page 7 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 Landscape Plan Exhibit C — Page 8 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 D. Development Agreement Provisions and Conditions of Approval Development Agreement Provisions Prior to the annexation ordinance approval, a Development Agreement (DA) shall be entered into between the City of Meridian, property owner (at the time of rezone ordinance adoption), and the developer. The Applicant shall contact the City Attorney, Bill Nary, at 898-5506 to initiate this process. The DA shall be approved by the Council within 6 months of the public hearing and incorporate at least the following: • That development of this property shall generally conform to the Concept Plan prepared by Advantage Architecture (attached in Exhibit C), as determined by the Planning Director or otherwise approved through a Conditional Use Permit. The pedestrian walks shall be substantially constructed as shown on the concept plan. (NOTE: The Applicant has shown a pedestrian access from the sidewalk on McMillan Road to the convenience store. This connection may not be possible due to the relocation of the Settlers Canal and the canal remaining open. Therefore, this connection should not be required. However, in accordance with the DR requirements of the UDC, the Applicant should construct a pedestrian walkway from the Locust Grove Road sidewalk to the convenience store entrance (or any future building on Lot 2)). • Provide a trellis structure, a picnic table and landscaping within a plaza area near the center of the development. (Exact details of the plaza area shall be established with the future development on Lot 2 — convenience store lot.) • Construct benches in front of the professional office building on Lot 4. • The business hours of operation for the professional office and multi -tenant retail businesses shall be limited to 6 am and 11 pm. This restriction shall include deliveries and trash compacting. • The following shall be the allowed uses on this property: Permitted and accessory uses within the C -N zone. All conditionally permitted uses on the subject site shall be subject to CUP approval. • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. • The Applicant shall be responsible for all costs associated with sewer and water service installation. • Except for one full -access to Locust Grove Road and the public street to McMillan Road at the east boundary (Beethoven Street), no other access points to Locust Grove Road or McMillan Road shall be allowed. • All buildings in the development shall be subject to administrative design review as defined in UDC 11-3A-19. Pedestrian walkways and paths shall be provided throughout the parking lot to allow pedestrians to walk in designated areas (as shown on the concept plan). • The Applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review approval from the Planning Department prior to any building construction on the subject property. • All buildings on the site shall substantially comply with the elevations in Exhibit C (subject to full compliance with future design review). All buildings shall be substantially consistent with the square footages shown on the concept plan: a maximum 11,000 Exhibit D — Page 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 square foot professional office building; a 4,500 square foot convenience store/fuel station (subject to CUP approval); and, a maximum 33,000 square foot multi -tenant commercial building. Materials for the subject buildings shall include: cultured stone, faux timbers and beams, stucco and stucco accents, and metal standing seam roofing. • Construct a 25 -foot wide landscape street buffer along Locust Grove Road, a minimum 10 -foot wide street buffer along Beethoven Avenue, and a minimum 38 -foot wide landscape buffer along McMillan Road, as proposed. These buffers shall be designed in accordance with UDC 11-3B-7. • Construct a minimum 20 -foot wide landscape buffer between residential uses and properties zoned C -N. This buffer shall be designed and constructed in accordance with UDC 11-313-9 and be placed adjacent to any existing residential uses to the north and east. The Applicant shall comply with all other landscaping standards described in the UDC, including but not limited to UDC 11-3B-8 which outlines the standards for parking lot landscaping. • No car wash (vehicle washing facility) shall be allowed on this site • Construct a 6 -foot tall fence along the north and east property lines Conditions of Approval Preliminary Plat (PP -07-019) 1. PLANNING DEPARTMENT Site Specific Conditions 1.1 The 44ot preliminary plat prepared by Arrow Land Surveying, Inc., dated 8-19-07, stamped by the City Clerk on 10/26/07 (attached in Exhibit B), is approved, with the conditions listed herein. Any future development agreement shall also be considered conditions of the Preliminary Plat (PP -07-019). 1.2 Place a note on the face of the final plat prohibiting direct lot access to McMillan Road and Locust Grove Road, except for the full -access driveway to Locust Grove Road located approximately 360 -feet north of McMillan Road. 1.3 A cross-access/cross-parking easement/agreement shall be recorded for all lots within the subdivision. All lots within the subdivision shall have access to the access points approved in this application. This agreement shall be recorded and a copy of said agreement submitted to the City prior to the City Engineer's signature on the final plat OR a note shall be added to the face of the final plat granting said cross -access. 1.4 Prior to the City Engineer's signature on the final plat, all existing structures shall be removed. 1.5 The landscape plan prepared by Harvest Design, P.C., dated 10-29-07, labeled Sheet LS -1 (attached in Exhibit B), is approved with the following notes/changes: • Provide a minimum 25 -foot wide landscape buffer along Locust Grove Road, a 10 -foot wide landscape buffer along Beethoven Avenue, and a 38 -foot wide buffer along McMillan Road as shown on the landscape plan and in accordance with the standards listed in UDC 11-3B-7, Landscape Buffers along Streets. NOTE: Add some low-lying shrubs to the landscape buffers, including within the future Settlers Canal easement along McMillan Road (as allowed by Settlers Irrigation District. Planting in the canal easement (other than grass be deferred until the Settlers' Canal is relocated.) • Construct a minimum 20 -foot wide land use buffer along the north and east property lines (not adjacent to Beethoven Avenue). All landscape material shall be installed in accordance with UDC 11-313-9, Landscape Buffers to Adjoining Uses, and create a barrier where the Exhibit D — Page 2 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 trees touch at the time of maturity. • Per UDC 11-3E-10, the Applicant shall work with the City Arborist, Elroy Huff, on designing, adopting, and implementing a protection and mitigation plan for the existing trees on site. • A written certificate of completion should be prepared by the landscape architect, designer, or qualified nurseryman responsible for the landscape plan. All standards of installation should apply as listed in UDC 11-3B-14. Submit revised landscape plans to the Planning Department with the submittal of the final plat application. 1.6 This subdivision lies within the Settlers' Irrigation District. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single -point connection to the domestic water system shall be required. If a single -point connection is utilized, the developer shall be responsible for the payment of assessments for the irrigable landscape areas prior to signature on the final plat by the Meridian City Engineer. 1.7 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of the relocated Settlers Canal, that intersect, cross or lie within the area being subdivided shall be covered. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department prior to construction plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 1.8 All development improvements including water, sewer, fencing, landscaping and pressurized irrigation shall be installed and approved prior to obtaining Certificates of Occupancy. 1.9 A letter of credit or cash surety in the amount of 110% will be required for all required fencing, pressurized irrigation, landscaping, sanitary sewer, water, etc., prior to signature of the final plat. 1.10 Applicant shall be required to pay Public Works development plan review and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 1.11 Construct an,96-foot tall vinyl fence along the north and eastrp operty lines General Conditions 1.2.1 Sidewalks/walkways shall be installed within the subdivision and along the adjacent streets pursuant to UDC 11-3A-17. 1.2.2 The Applicant shall comply with the outdoor lighting standards shown in UDC 11-3A-11. 1.2.3 A detailed landscape plan, in compliance with the landscape and subdivision ordinance, and as noted in this report, shall be submitted for the subdivision with the final plat application. Where the Applicant has submitted a preliminary landscape plan and where Staff has reviewed such plan, the landscaping shall be consistent with the preliminary plan with modifications as proposed by Staff. 1.2.4 The Applicant shall submit a fencing plan with the final plat application for the subdivision. If permanent fencing is not provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. All fences shall taper down to 3 feet maximum within 20 feet of all right-of-way. All fencing should be installed in accordance with UDC 11-3A-7. Exhibit D — Page 3 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 1.2.5 Staff's failure to cite specific ordinance provisions or terms of the approved annexation or preliminary plat does not relieve the Applicant of responsibility for compliance. 1.2.6 Preliminary plat approval shall be subject to the expiration provisions set forth in UDC 11-613- 7. 2. PUBLIC WORKS DEPARTMENT 2.1 Sanitary sewer service to this development is being proposed via extension of mains in N Locust Grove Road. The Applicant shall provide a sewer stub to Portico Place 1780 E McMillan Road contact the City of Meridian Public Works Department for size and location. The Applicant shall install mains to and through this subdivision; Applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is being proposed via extension of mains in N Locust Grove Road and E McMillan Road. The Applicant is responsible to have two water connections. The Applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 The Applicant shall provide a 20 -foot common lot for all public water/sewer mains outside of public right of way. The common lot shall be covered with a blanket easement to the City of Meridian. 2.4 The Applicant shall provide a 20 -foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easements shall not be dedicated via the plat. The description shall be consistent with the graphically depicted easements on the plat but be recorded as a separate document using the City of Meridian's standard forms. Submit an executed easement (on the form available from Public Works), a legal description, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. 2.5 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The Applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.6 All existing structures shall be removed prior to signature on the final plat by the City Engineer. 2.7 All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. Plans shall be approved by the appropriate inigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department. If lateral users association approval can't be obtained, alternate plans shall be reviewed and approved by the Meridian City Engineer prior to final plat signature. 2.8 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-14 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic Exhibit D — Page 4 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.9 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.10 Street signs are to be in place, water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.11 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 2.12 All development improvements, including but not limited to sewer, fencing, micro -paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.13 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 2.14 It shall be the responsibility of the Applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.15 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.16 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.17 All grading of the site shall be performed in conformance with MCC 11-12-311. 2.18 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.19 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.20 The Applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or the ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.21 At the completion of the project, the Applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.22 One hundred watt, high-pressure sodium streetlights shall be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior to commencing installations. Exhibit D — Page 5 ! 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 3. MERIDIAN FIRE DEPARTMENT 3.1 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.2. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %Z" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on comers when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.3 All entrance and internal roads and alleys shall have a turning radius of 28' inside and 48' outside radius. 3.4 Operational fire hydrants, temporary or permanent street signs and access roads with an all weather surface are required before combustible construction is brought on site. 3.5 Commercial and office occupancies will require a fire -flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed per Appendix D. 3.6 Maintain a separation of 5' from the building to the dumpster enclosure. 3.7 Provide a Knox box entry system for the complex prior to occupancy. 3.8 The Applicant may need to work with the Fire Marshall to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance at the required intersection(s). Contact Deputy Fire Marshal, Joe Silva, 888-1234. 3.9 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the International Fire Code. 3.10 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.11 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 M). Exhibit D — Page 6 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 3.12 All electric gates are required to be 20' wide and be equipped with a Knoxbox key switch. 3.13 Buildings over 30' in height are required to have access roads in accordance with The International Fire Code Appendix D Section D105. 4. MERIDIAN POLICE DEPARTMENT 4.1 Loading areas shall be separated from all public parking areas. 5. SANITARY SERVICES COMPANY 5.1 Prior to issuance of a certificate of zoning compliance, that Applicant shall submit an approved site plan from SSC. 5.2 Waste enclosure access: The Applicant shall provide drive -on capability for 6 and 8 cubic yard containers. Allow a minimum of 60 ft. frontal clearance for such containers. 5.3 Please contact Bill Gregory at SSC (888-3999) for detailed review of your proposal and submit stamped (approved) plans with your certificate of zoning compliance application. 6. MERIDIAN PARKS DEPARTMENT 6.1 Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance (UDC 11-3B-10) will be followed. 6.2 Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance (UDC 11-3B-10) will be followed. 7. ADA COUNTY HIGHWAY DISTRICT Site Specific Conditions of Approval 7.1 Dedicate 41 -feet of right-of-way from the centerline of McMillan Road abutting the parcel. The right-of-way purchase and sale agreement and deed must be completed and signed by the Applicant prior to scheduling the final plat for signature by the ACRD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The District will purchase the right-of-way which is in addition to existing right-of-way from available Corridor Preservation Funds. 7.2 Provide the District with a 30 -foot canal easement, as proposed for the future relocation of the Lemp Canal to the north side of McMillan Road abutting the entire site. 7.3 Provide the District with a road trust in the amount of $15,650 for the future construction of the sidewalk abutting the site on McMillan Road with the District's intersection improvement project. Exhibit D — Page 7 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 7.4 Dedicate 35 -feet of right-of-way from the centerline of Locust Grove Road abutting the parcel. The right-of-way purchase and sale agreement and deed must be completed and signed by the Applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The District will purchase the right-of-way which is in addition to existing right-of-way from available Corridor Preservation Funds. 7.5 Construct a 5 -foot detached concrete sidewalk a minimum of 28 -feet from the centerline of the Locust Grove Road abutting the site. Provide an easement for any segment of the sidewalk located outside of the right-of-way. 7.6 Complete Beethoven Avenue as a 36 -foot street section (measured back of existing curb to back of new curb) and construct curb, gutter and 5 -foot attached concrete sidewalk within 50 -feet of right-of-way. 7.7 Construct one full access driveway to intersect Locust Grove Road approximately 360 -feet north of McMillan Road, as proposed. Pave the driveway its full width and at least 30 -feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 -foot radii abutting the existing roadway edge. The driveway is restricted to a maximum width of 36 -feet. 7.8 Construct one full access driveway to intersect Beethoven Avenue approximately 74 -feet north of McMillan Road, as proposed. Pave the driveway its full width and at least 30 -feet into the site beyond the edge of pavement of the roadway and install pavement tapers with 15 -foot radii abutting the existing roadway edge. The driveway is restricted to a maximum width of 36 -feet. 7.9 Other than the access specifically approved with this application, direct lot access is prohibited to McMillan Road and Locust Grove Road shall be noted on the final plat. 7.10 Comply with all Standard Conditions of Approval. Standard Conditions of Approval 7.1.1 Any existing irrigation facilities shall be relocated outside of the right-of-way. 7.1.2Private sewer or water systems are prohibited from being located within any ACHD roadway or right-of-way. 7.1.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.1.4Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.1.5 Comply with the District's Tree Planter Width Interim Policy. 7.1.6Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. Exhibit D — Page 8 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 7.1.7A11 design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.1.8 The Applicant shall submit revised plans for Staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7.1.9 Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 7.1.10 Payment of applicable road impact fees is required prior to building construction in accordance with Ordinance #200, also known as Ada County Highway District Road Impact Fee Ordinance. 7.1.11 It is the responsibility of the Applicant to verify all existing utilities within the right-of-way. The Applicant at no cost to ACHD shall repair existing utilities damaged by the Applicant. The Applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The Applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.1.12 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the Applicant or the Applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the Applicant to obtain written confirmation of any change from the Ada County Highway District. 7.1.13 Any change by the Applicant in the planned use of the property which is the subject of this application, shall require the Applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the Applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 8. SETTLERS IRRIGATION DISTRICT 8.1 All irrigation / drainage facilities along with their easements must be protected and continue to function. The facilities involved are the Settlers Canal (50' easement), the North Slough Lateral (40' easement), and the Shavrer Lateral. Contact SID for any additional requirements. 8.2 A Land Use Change Application must be on file prior to any approvals. 8.3 A license agreement MUST be signed and recorded prior to construction of any SID facilities, or within its easements. 8.4 Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District's Board of Directors. 8.5 All storm drainage must be retained on-site. Exhibit D — Page 9 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF FEBRUARY 2, 2006 8.6 A pressure irrigation system must be provided to service all lots within the above-mentioned subdivision from the current delivery point. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system, an agreement needs to be in place prior to the pre -construction meeting. Exhibit D — Page 10 January 4, 2008 CPA 07-011 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT David J. Dean ITEM NO. 6-1 REQUEST Resolution — Request for a Comp Plan Amdmt to modify future land use map to change land use desig. On 38.7 acres from med-density residential to mixed use comm. To include office/retail, private school & patio homes for Dean Property AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: COMMENTS See attached INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted:, Date: ` b� hone: 99�f.-�Q Emailed: ZS @1 mw-k,bo j7"J E,c6m taff Inifials: AL Materials presented at public meetings shall become properly of the City of Meridian. 9 CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. 4!�7 8 � 5- q Z BIRD, BORTON, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND THE FUTURE LAND USE MAP OF THE 2002 COMPREHENSIVE PLAN FOR THE DEAN PROPERTY LOCATED AT 6380 N. LOCUST GROVE ROAD, MERIDIAN, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have the authority pursuant to I.C. § 50-302 to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the City of Meridian Comprehensive Plan was adopted in August in 2002 as resolution 02-382; and WHEREAS, the Mayor and City Council have deemed it appropriate to amend the future land use map of the 2002 Comprehensive Plan for the Dean Property located at 6380 N. Locust Grove Road, Meridian, Idaho; and WHEREAS, the Mayor and City Council have provided all the requisite notices, held the necessary hearings, and received the required information necessary to make a final decision as required by the Idaho Local Land Use Planning Act to amend the adopted comprehensive plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. Pursuant to Idaho Code §67-6509, the Mayor and City Council hereby amend the City of Meridian Comprehensive Plan and Land Use Map, a copy of which is attached hereto incorporated herein by reference. A copy of this Resolution and the attached amendment shall be held on file in the Office of the City Clerk. SECTION 2. EFFECTIVE DATE. This Resolution shall be in full force and effect immediately upon its adoption and approval. COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE DEAN PROPERTY — CPA 07-011 Page 1 of 2 ADOPTED by the City Council of the City of Meridian, Idaho, this �h day of -,7 n 14 ry , 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of 2008. ATTEST: By: William G. Berg, Jr., APPROVED: zlw,de eerd 1B41'��,,` COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE DEAN PROPERTY — CPA 07-011 Page 2 of 2 0 • January 4, 2008 CPA 07-014 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Morgan Development, Inc. ITEM NO. 6-K REQUEST Resolution - Request for a Comprehensive Plan Land Use Map Amdmt of 7.43 acres from Medium Density Residential to Mixed Use - Community for Woodland Springs - 1630 & 1720 East McMillan Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: 41/1r.7 COMMENTS See attached Date: Materials presbrited at public meetings shalt d� Phone:`7(Pdd Initials: property of the City of Meridian. • CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: A RESOLUTION OF THE MERIDIAN TO AMEND COMPREHENSIVE PL a ®S-° -473 BIRD, BORTON, ROUNTREE, ZAREMBA MAYOR AND CITY COUNCIL OF THE CITY OF THE FUTURE LAND USE MAP OF THE 2002 AN FOR PROPERTY KNOWN AS WOODLAND SPRINGS LOCATED ON THE NORTHEAST ROAD AND MCMILLAN ROAD, MERIDIAN, EFFECTIVE DATE. CORNER OF LOCUST GROVE IDAHO; AND PROVIDING AN WHEREAS, the Mayor and City Council have the authority pursuant to I.C. § 50-302 to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the City of Meridian Comprehensive Plan was adopted in August in 2002 as resolution 02-382; and WHEREAS, the Mayor and City Council have deemed it appropriate to amend the future land use map of the 2002 Comprehensive Plan for Woodland Springs located at the northeast corner of Locust Grove Road and McMillan Road, Meridian, Idaho; and WHEREAS, the Mayor and City Council have provided all the requisite notices, held the necessary hearings, and received the required information necessary to make a final decision as required by the Idaho Local Land Use Planning Act to amend the adopted comprehensive plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. Pursuant to Idaho Code §67-6509, the Mayor and City Council hereby amend the City of Meridian Comprehensive Plan and Land Use Map, a copy of which is attached hereto incorporated herein by reference. A copy of this Resolution and the attached amendment shall be held on file in the Office of the City Clerk. SECTION 2. EFFECTIVE DATE. This Resolution shall be in full force and effect immediately upon its adoption and approval. COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE WOODLAND SPRINGS — CPA 07-014 Page 1 of 2 ADOPTED by the City Council of the City of Meridian, Idaho, this day of 12008. APPROVED by the Mayor of the City of Meridian, Idaho, this 8 '°— day of L&t- &-1- y , 2008. ATTEST: By: Al William G. Berg, Jr., APPROVED: �,,+m Fjj a Weerd CIO: COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE WOODLAND SPRINGS — CPA 07-014 Page 2 of 2 0 . January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 6-L REQUEST Streetlight Agreement for Gramercy Subdivision by Tuscany Development Inc. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the city of Meridian. DADA COUNTY RECORDER J. DAviRRO — AMOUNr .00 5 ' 801SE IDAND 01h7108 01:31 PM DEPU1( QailOaNatt RECORDED -REQUEST OF Ifl fllf ll�f°If liftlllf f tllfl:f ill'Ill lfl 4arldian City 108006031 r 4 J STREET LIGHT AGREEMENT This Street Light Agreement is made and entered into between the CITY OF MERIDIAN and Tuscany Development Inc. pertaining to the street lights in Gramercy subdivision, a residential / commercial development in Meridian, Idaho. For good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: Tuscany Development Inc.. has provided 23ea. Single head street light poles, concrete pole bases, fixtures, bulbs, and components to the residential development known as Gramercy subdivision, in Meridian, Idaho. The parties acknowledge that the 23ea. Sine head street light poles and appurtenances were specially ordered items, not customarily used in residential developments in Meridian, Idaho. 2. Tuscany Development Inc. or it's assigns, agree to replace, repair and provide any required maintenance of any of the above mentioned street lights, and/or appurtenances thereof, that may hereafter be broken, damaged, or deteriorated, or require maintenance, at its own expense; and it is further agreed that Tuscany Development Inc. or its heirs, successors and assigns, shall keep the lights operational at all tunes, it being understood by the City that bulbs, and/or ballast, do burn out and that the City will allow reasonable time to replace them. 3. It is agreed that the City of Meridian authorize and pay for the electrical service to be supplied to the 23ea. Sin a head street lights located in Gramercy subdivision, in the usual and customary manner. 4. It is agreed that the City of Meridian, because Idaho Power Company will not maintain the bulbs and ballast or provide any. m tenance, will enter into a Schedule 40 Agreement with Idaho Power Company, ano not a Schedule 41 Agreement, which in proper cases provide that Idaho Power Company would provide maintenance, bulbs, and ballast. It is also agreed that lighting served under the Schedule 40 Agreement must be controlled by a photo electric device of the "fail off' type. 5. It is understood and agreed that Tuscany Development Inc. will assign its rights and obligations hereunder to when said Homeowners Association is formed and operational. STREET LIGHT AGREEMENT Page'l 0b 5 This AGREEMENT shall be binding on Tuscany Development Inc. its heirs, successors and assigns, and the CITY OF MERIDIAN. ATTEST: G. Berg, Jr., GVUI*W Secretary Dated this day of SICAL <<�,`N CITY OF MERIDIAN, a municipality and Political subdivision of the State of Idaho By YOR - DE WEERD Tuscany Development Inc. STREET LIGHT AGREEMENT Page 2 '� STATE OF IDAHO, ) . ss. County of Ada, ) On this 8gday of _ TarAu!4-' Lj , 20 � , before me, the undersigned, a Notary Public in and for said State, personally appeared Mayor DEWEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk of the CITY OF MERIDIAN, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. **"usage SEAL+ l4�'00 • ••i;TE O,0•••• STATE OF ,) County of ,) NOTARY PUBLIC FOR IDAHO RESIDING AT MY COMMISSION EXPIRES On this L day of C , 200.7 , before me, the undersigned, a Notary Public in and for said State, personally appeared a :;jo 6 r-%S0y% and 1— known to me to be Ne President and Secretary of asCA n u —DPv , and who executed the within instrument on behalf of said corporation, and acknowledged to me that said corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fust above written. time,•NRY 4c' „►• y�G s�o pA3$ .�J' - i sT.so-- oma. e STREET LIGHT AGREEMENT NOT4RY PUBLIC FOR IDAHO RESIDING AT IV210a"--b MY COMMISSION EXPIRES 3o z Page 3 c� 5 d 8�L L 'Oil O LO N Q RPh C7 i 5 ftz-,* 31J13a13 AEIA011d WV6S:L —I OOZ 'S daS�_ C C t 0 Memo To: Mayor De Weerd & City Council From: Karie Glenn CC: File City of Meridian Public Works Dept. DEC 1 Q, 2007 City Of Meridian City Clerk Office Date: 12/19/2007 Re: Proposed Agenda Items for 1/8/08 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the 1/8/08 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Streetlight Agreement for Gramercv Subdivision by Tuscany Development Inc. Typical Streetlight Agreement. Recommended Council Action: Approve the Streetlight Agreement for Gramercy Subdivision by Tuscany Development Inc and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. 0 Page 1 • STREET LIGHT AGREEMENT This Street Light Agreement is made and entered into between the CITY OF MERIDIAN and Tuscany Development Inc. pertaining to the street lights in Gramercy subdivision, a residential / commercial development in Meridian, Idaho. For good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: 1. Tuscany Development Inc.. has provided 23ea. Single head street light poles, concrete pole bases, fixtures, bulbs, and components to the residential development known as Gramercy subdivision, in Meridian, Idaho. The parties acknowledge that the 23ea. Single head street light poles and appurtenances were specially ordered items, not customarily used in residential developments in Meridian, Idaho. 2. Tuscany Development Inc. or it's assigns, agree to replace, repair and provide any required maintenance of any of the above mentioned street lights, and/or appurtenances thereof, that may hereafter be broken, damaged, or deteriorated, or require maintenance, at its own expense; and it is further agreed that Tuscany Development Inc. or its heirs, successors and assigns, shall keep the lights operational at all times, it being understood by the City that bulbs, and/or ballast, do bum out and that the City will allow reasonable time to replace them. 3. It is agreed that the City of Meridian authorize and pay for the electrical service to be supplied to the 23ea. Single head street lights located in Gramercy subdivision, in the usual and customary manner. 4. It is agreed that the City of Meridian, because Idaho Power Company will not maintain the bulbs and ballast or provide any maintenance, will enter into a Schedule 40 Agreement with Idaho Power Company, and not a Schedule 41 Agreement, which in proper cases provide that Idaho Power Company would provide maintenance, bulbs, and ballast. It is also agreed that lighting served under the Schedule 40 Agreement must be controlled by a photo electric device of the "fail off' type. S. It is understood and agreed that Tuscany Development Inc. will assign its rights and obligations hereunder to when said Homeowners Association is formed and operational. STREET LIGHT AGREEMENT Page 1 This AGREEMENT shall be binding on Tuscany Development Inc. its heirs, successors and assigns, and the CITY OF MERIDIAN. Dated this day of .20 ATTEST: William G. Berg, Jr., City Clerk ATTEST: Secretary CITY OF MERIDIAN, a municipality and Political subdivision of the State of Idaho LM MAYOR DE WEERD Tuscany Development Inc. STREET LIGHT AGREEMENT Page 2 0 • STATE OF IDAHO, ) . ss. County of Ada, ) On this — day of , 20 , before me, the undersigned, a Notary Public in and for said State, personally appeared Mayor DEWEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk of the CITY OF MERIDIAN, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. SEAL STATE OF ,) . ss. County of ,) NOTARY PUBLIC FOR IDAHO RESIDING AT MY COMMISSION EXPIRES On this L day of . , 2007 , before me, the undersigned, a Notary Public in and for said State, personally appeared a and known to me to be t e President and Secretary of ascu n u ' Pv . =7r c . ., and who executed the within instrument on behalf of said corporation, and acknowledged to me that said corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. 1n�pggQQp896B�8j0 SEAL -4G4• N .•;�Z•�•j,. v .• • ONRY °•. PV$y •••�4' .�� e�••ON••••• '�� °909 NOTARY PUBLIC FOR IDA1465 RESIDING AT I° -7T --b MY COMMISSION EXPIRES ,Tp C STREET LIGHT AGREEMENT Page 3 .h u �s c z AO GNIS O 38VdS 3WdS 0 3WdS m 5a9 4 Jj0 ON1S 38vdS ® 3MVdS ems a sap CO AAO ON1S 0 JJ0 dN1S a 38VdS m 3MVdS 19 Zl9 G Sao O JJO C1NIS J n J �,........---�.ti 'd--8EL 1 'ON aia��ali ApAko[1v Wd65:L LOOT 'S 'dad wm fiN+rpN:t d*Qd V Rd i1 Ad {q s!CN 7lv� 2*7dNNN° NNivN NNN NNI'NNNNItV NN'' 1"' LO C9 1�1 N m O M d e��Shj h N 2 �W N 6h O r NNtno00hM Wtow000 ON MG �aDno06OD�101A W N 7 O -MMONO �f'vhtVNMN00 rd• Nr•••/ONNa �O�MNN�1�^I�Nl�l�l�N NCD�ANID p�i00 M OD Ld < L�m CD N w M O V IO ro m N O OD t0 40 +1) JC+4 t0 I� T rn d� Oro trD f7 er Nrnp0hOlGfrn tnNhO�nNi010M! r'DC) � �Nd�IhnMOIp�.O}tp of !0 Q) (D ii C) Thd N 10 d ul. t'/IOMto1*r,i0.-.t7E0d NU>.+OMf7 U2(4ON W tOMh p� M NTa40� 44 T �" .�,. `� �' r r- � �•- � tf d.' b... ... •.p . V Li o O O O h p M Od O 0)r-L1toV'M 0T ooOOC�wC�1-n N ❑oo❑❑0 F "q` .�m�� M qr�. E� `� DO t�d�F a )-}�>m�, t9 t9 c9 t9 t9C9�nb7'N>M� yJ �N mm�� 00 pxp m V I- h-I•-O�OoP-OOOO�Od ''0000000 °opsom o oa�o o otgqo t0 Ol►- F F t -H O►-f-� 1►��?-I. t -►-I- t-t-��p� pp M[o '0q VO m Q f {fes=l•- F -p r YY r SSDD !LO C3 0 C3 i OOOC49td9Ua2tJC9 C7 L}9r.+U �UNSiA(p'JCp9U' ClCp9t9^00>Vp>mmm mm0]J �mJm�C7 mmm mmP6. ----- — — — — — — lb �-- -tn G51'8 - - - J too Ilk PN a9a j j qk g jl 1 � I 5AJ ..Nd rjjY++llVic �' 1 J N 04 it M 0 00 4' S � 1 I GY4 r • o � ' st 1 ' C W z V) II i N j T ' I 0 N N dry: I 1 E 'd $ELI 'ON "\011dmm"m�NH6S:L ^L006 'S 'da$_...�_ 0 • IE E ��1 .• MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 6-M REQUEST Sanitary Sewer and Water Main Easement Agreement for Gardner - Ahlquist by Meridian Medical Plaza, LLC AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See altached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. a}t ti ., • • ADA COUNTY'RECORDER J. DAVID NAVARRO AMOUNT 48.00 16 BOISE IDAHO 01/16/08 02:10 PM DEPUTY Bonnie OberbIIII9 RECORDED -REQUEST OF Ill IIILII11111 II ILII II. Timberflne Suveong 108005207 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE, made this day of 20_�Lbetween ��IG�lQA11�a�«t%Q%l�Z� �G , the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) M6 CP* F The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area Sanitary Sewer and Water Main Easement easmt.s&w�maiain.dloc described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. Secretary STATE OF IDAHO ) ) ss County of Ada ) On this /A day of %%9&9k&' . 20 0 , before me, th und�grsigned, a Notary Public in and for said State, personally appeared �� 11 d� 1y%'"J16 and 'known or identified to me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. INWITNESS �,�iiaye hereunto set my hand and affixed my official seal the day and year fist i e . �'•. '01AR V p �,SG NO Y PUB IC FOR IDAHO O•- �•t+ Residing at: 00 Commission Expires: A( D� ZD GRANTEE: CITY OF MERIDI'AN Sanitary Sewer and Water Main Easement easmt.s&w main.doc • Tammy de W Attest by William G. Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada ) On this V"' day of j4rlu �- , 2o0K before me, the undersigned, a Notary Public in and for said State, personally afpeared TAMMY DE WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL)y'� •� NOTARY PUBLIC FOR IDAHO ;%p%% Residing at: 011dAX .� (o �H S z 11, os, Commission Expires: 10-11-11 ,ZG,�. . X114 eft i Sanitary Sewer and Water Main Easement easmt.s&w main.doc V *-*-a 101.0 F,3 I 1 nAl�--� �— — — — — N00'01'40"E 232.65_ — I 3 L34 L14 S00'O1140'11V_L7_ 124.49' L12 OLJ i21 I a° L9 F IQ Ir- a L19J I L17 oWNmwpm WA'T'ER & SEWER DISPLAY MAP -11�gm ijivil-z- �e�• NrO tAV.O W �rv�rrrrrrrrrr�•�.i� ..�...�_.��.�.r. rr c�ii.�+��. r ..O to ch14 at" #-wN-.O �DfOW'�71CG11 V -+to +�41OW V WWON� Q0O Cll'�wN �Z' pV W W O •AO��� .�t7 WON�� �O+�O oQ�WNt71 00<p ��:At7��-1 O OO O �► O�O� O�OGo ir ;It..y0.�eg�+ � � Vss4.yO I Oga O 0 0 �► q J•, G G I`f 1-, : yea i G *-*-a 101.0 F,3 I 1 nAl�--� �— — — — — N00'01'40"E 232.65_ — I 3 L34 L14 S00'O1140'11V_L7_ 124.49' L12 OLJ i21 I a° L9 F IQ Ir- a L19J I L17 oWNmwpm WA'T'ER & SEWER DISPLAY MAP -11�gm ijivil-z- �e�• LEGAL DESCRIPTION FOR WATER AND SEWER EASEMENT "A" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00020'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point from which the Northwest Section corner of said Section 16 bears North 55 2947" West a distance of 310.50 feet. thence South 74°23'34" East a distance of 20.06 feet; thence South 11°16'40" West a distance of 24.34 feet; thence South 00°01'40" West a distance of 1.16 feet; thence South 89°58'20" East a distance of 15.68 feet; thence South 00°01'40" West a distance of 20.00 feet; thence North 89058120" West a distance of 15.68 feet; thence South 00001'40" West a distance of 52.38 feet; thence South 89059150" East a distance of 28.43 feet; thence South 00°00'10" West a distance of 20.00 feet; thence North 89059'50" West a distance of 28.44 feet; thence South 00°01'40" West a distance of 124.49 feet; thence South 89°58'20" East a distance of 18.61 feet; thence South 00°01'40" West a distance of 20.00 feet; thence North 89058'20" West a distance of 18.61 feet; thence South 00°01'40" West a distance of 67.28 feet; thence South 22°28'20" East a distance of 74.43 feet; thence South 89°59'50" East a distance of 88.28 feet; thence South 00°00110" West a distance of 52.92 feet; thence South 89°41'07" West a distance of 20.00 feet; thence North 00000110" East a distance of 33.03 feet; thence North 89°59'50" West a distance of 57.30 feet; thence South 00°20'23" East a distance of 33.35 feet; thence South 89041'0.7" West a distance of 20.00 feet; thence North 00°20'23" West a distance of 33.46 feet; thence North 89°59'50" West a distance -of 4.34 feet; thence North 22028'20" West a distance of 91.77 feet; thence North 00°01'40" East a distance of 13.68 feet; thence North 89°58'20" West a distance of 75.24 feet; thence North 00°01'40" East a distance of 20.00 feet; thence South 89°58'20" East a distance of 75.24 feet; U:M-SUBS\Gardner Ahlquist Meridian Gateway\Correspondence\Deeds, LegaK & Exhibits%egals & Exhibits\Water Easement Legals 092507mjc\LEGAL DESCREMON FOR A.doc • thence North 00°01'40" East a distance of 232.65 feet; thence North 89°58'20" West a distance of 36.03 feet; thence North 00°01'40" East a distance of 10.00 feet; thence South 89°58'20" East a distance of 36.03 feet; thence North 00°01'40" East a distance of 34.93 feet; thence North 11 ° 16'40" East a distance of 27.83 feet; to the POINT OF BEGINNING. • Said Parcel containing 14,691 square feet or 0.34 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 1 Nampa, Idaho 83651 (208) 465-5687 -2— UATS-SUBS\Gardner Ahlquist Meridian Gateway\Correspondence\Deeds, Legals, & Exhibits%egals & Exhibits\Water Easement Legals 092507mjc\LEGAL DESCRIPTION FOR A.doc % LA 00 W v cr,� rn W cry N N ()1 00 O O N -PP O O lI -P 0 O -P- O Y V V O (% (C) O O O o O cn cr oocflc0 — --: V Vi 0 0 o O Y m 1 ' , M rn I L38 z rM I C.0) �r W Uiv I cn co C)co � V I I co N w� W) w 00 �r � �rn L� L37 O, N 0-)�o m WATER AND SEWER E� DISPLAY MAP L� Ln .o N l!tlt ICA 0 CA 0 • LEGAL DESCRIPTION FOR WATER AND SEWER EASEMENT "B" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada. County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00°20'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point from which the Northwest Section corner of said Section 16 bears North 55024130" West a distance of 310.70 feet. thence North 11016401' East a distance of 0.52 feet; thence South 74°23'34" East a distance of 59.42 feet; thence North 00°20'34" West a distance of 15.47 feet; thence South 8959'50" East a distance of 52.74 feet; thence South 00°00' 10" West a distance of 20.00 feet; thence North 89°59'50" West a distance of 194.38 feet; thence North 00'00'10" East a distance of 20.00 feet; thence South 89°59'50" East a distance of 84.40 feet to the POINT OF BEGINNING. Said Parcel containing 3,460 square feet or 0.08 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho. 83651 (208)465-5687 -I— UATS-SUBS\Gardner Ahlquist Meridian Gateway\Correspondence\Deeds, Legals, & Exhibits\Legals & Exhibits\Water Easement Legals 092507mjc\LEGAL DESCRIPTION FOR B.doc Q Page.0 rn w -� r � m 8. co N Z L 120'1 119.56' N00'41'28"E - 236.15' O 'D O Ll bo z co OD O N I 0 W C a � I N co a`° w � N -� cc s c r*i oD y.. 'N CA— - O O C� a v Ul �a WATER & SEVER EASEMENT OWNERMEVELOPEN DISPLAY MAP TII+R MJNE SURVEYING 847 PARK Ca4m WAY SURE X NUVA. ar.low mAHO am 208-465-5687 • LEGAL DESCRIPTION FOR Water and Sewer Easement "C" A Easement located in the Northwest 1/4 of Section 1/16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North„ Range 1 East, Boise Meridian, taken as North 00 20' 34" West and a distance between monuments found to be 2653.01 Beginning at a point from which the Northwest Section corner of said Section 16 bears North 833'25" West a distance of 679.85 feet. thence South 89121'32" East a distance of 11297 feet; thence North 45°39'49" East a distance of 14.05 feet; thence South 89'19'30" East a distance of 24.14 feet; thence South 00'41' 19" West a distance of 9.80 feet; thence South 45°39'49" West a distance of 14.29 feet; thence South 44'20'11" East a distance of 37.43 feet; thence South 4.T41'52" West a distance of 20.00 feet; thence North 44°20' 11" West a distance of 43.27 feet; thence North 89'20'11" West a distance of 118.67 feet; thence North 041'28" East a distance of 19.93 feet to the POINT OF BEGINNING. Said Parcel containing 3,788 square feet or 0.09 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying. s 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 4 0 • O In oil ��Ijj pm ll�l I QURDPEL N00°41 -'28"E - 236.15' WATER & SEWER EASEIVIENT DISPLAY INIAD - H COU) Mm D C? Ln U) cz C- O puri —o db - LEGAL DESCRIPTION FOR WATER AND SEWER "D" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00°20'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point from which the Northwest Section corner of said Section 16 bears North 710 52' 52" West a distance of 647.97 feet. thence South 00041'28" West a distance of 20.00 feet; thence North 89°18'31" West a distance of 36.62 feet; thence North 00°41'29" East a distance of 20.00 feet; thence South 89°18'31" East a distance of 36.62 feet to the POINT OF BEGINNING. Said Parcel containing 732 square feet or 0.02 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 {208} 465-5687 END OF DESCRIPTION UATS-SUBS\Gardner Ahlquist Meridian Gateway\CorreWndence\Deeds, Legals, & Exhibits\Legals & Exhibits\Water Easement Legals M507mjc\LEGAL DESCRIPTION FOR D .doc PneJ-Q'10 ' OWNERIDEVELOAHt: WATER & SEWER EASEMENT DISPLAY MAP a--'-4 TiI�MERL1r1E SURVEYING 847 PAW CEf rM WAY 1 NAiv� wns_� w LEGAL DESCRIPTION FOR Water and Sewer Easement "E" A Easement located in the Northwest 1/4 of Section 1/16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00 20' 34" West and a distance between monuments found to be 2653.01 Beginning at a point from which the Northwest Section corner of said Section 16 bears North 45°53' 14" West a distance of 998.54 feet. thence South 2T46'08" West a distance of 120.43 feet; thence South 002045" East a distance of 193.61 feet; thence North 8928'29" West a distance of 20.00 feet; thence North 0020'45" West a distance of 197.40 feet; thence North 2T46'08" East a distance of 121.07 feet; thence along a non tangent curve from a tangent which bears South 80'52'43" East, along a curve to the right with a radius of 151.00 feet and a central angle of 074225" an arc length of 20.31 feet (with a chord bearing of South 77'01'31" East, and a chord distance of 20.30 feet) to the POINT OF BEGINNING. Said Parcel containing 6,329 square feet or 0.15 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 Page-14�f l �C3t�DOaV�t71.� 0 CO /U) �V'^! W N��t�pm ll C-) >� O z Cn .o aD ulo .ca'N w V (A 0 v m Q F" gg WOW4CtCtOrW WW�.WOI9 n-?5m�'5 431ur r� o L47 co ofc). -� mL 4 6 I I I I m I W 1� r f 0 L51 0 I r � L49 cn r- c� r - L44 42 r -p. W WAS & SEWER EASENENT 8 0 CO /U) �V'^! ll C-) >� O z Cn .o aD ulo .ca'N w V (A 0 v I r � L49 cn r- c� r - L44 42 r -p. W WAS & SEWER EASENENT 8 LEGAL DESCRIPTION FOR WATER AND SEWER EASEMENT "F" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00°20'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point on from which the Northwest Section comer of said Section 16 bears North 280 17113" West a distance of 783.85 feet. thence North 89°41'06" East a distance of 41.85 feet; thence South 00020'23" East a distance of 7.59 feet; thence North 89°39'37" East a distance of 12.83 feet; thence South 00°20'23" East a distance of 20.00 feet; thence South 89139'37" West a distance of 12.83 feet; thence South 00°20'23" East a distance of 108.17 feet; thence North 89°58'19" West a distance of 136.12 feet; thence South 00001'29" East a distance of 32.26 feet; thence North 89028'35" West a distance of 20.00 feet; thence North 00001129" West a distance of 52.09 feet; thence South 89°58'19" East a distance of 136.01 feet; thence North 00020123" West a -distance of 87.86 feet; thence North 89158'20" West a distance of 21.86 feet; thence North 00°1853" West a distance of 27.65 feet to the POINT OF BEGINNING. Said Parcel containing 6,941 square feet or 0.16 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 END OF DESCRIPTION -I— UATS-SUBS\Gardna Ahlquist Meridian Gateway\Correspondence\Deeds, Legals, & Exhibits\Legals & Exhibits\Water Easement Legals 092507mjc\LEGAL DESCRIPTION FOR F .doc Pa�.� Memo To: Mayor De Weerd & City Council From: Karie Glenn CQ File Date: 12/20/2007 Re: Proposed Agenda Items for 1/8/08 City Council Meeting 1] City of Meridian Public Works Dept. DECWIN 1, 2 0 2002 Ciiy Of Meridian City Clerk ®Bice The Public Works Department respectfully requests that the following items be placed on the 1/8/08 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Sanitary Sewer and Water Main Easement for Gardner -Ahlquist by Meridian Medical Plaza LLC. Typical Sanitary Sewer and Water Main Easement. Recommended Council Action: Approve the Sanitary Sewer and Water Main Easement for Gardner -Ahlquist by Meridian Medical Plaza LLC and authorize the Mayor to sign and City Clerk to attest Thank you for your consideration. 9 Page 1 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE, made this I, day of PM 20,Lbetween �%ilf%Q�1 ����� �Q1Q llC , the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) QA C.Ow -tF The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area Sanitary Sewer and Water Main Easement easmt.s&w main.doc described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. O. ii _..,._ , Secretary STATE OF IDAHO ) ) ss County of Ada ) On this /M day of AWA&L , 2U07, before meA;7V ned, a Notary Public in and for said State, personally appeared %� %y/pLd f and , knownor identified to me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESSe hereunto set my hand and affixed my official seal the day and year fist Q . i e . �'•. apt Aa }► � 4w+dP p��,►�G N06Y P IC FOR IDAHO O �, �.Z► Residing at: 0* Commission Expires: 11 03 ZOe GRANTEE: CITY OF MERIDIAN Sanitary Sewer and Water Main Easement easmt.s&w main.doc • Tammy de Weerd, Mayor Attest by William G. Berg, City Clerk Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada ) 0 On this day of , 20—, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO Residing at: Commission Expires: Sanitary Sewer and Water Main Easement easmt s&w main.doc 9 • &-o-a 'Cril 51 Ig L31 Co VI I 02:L3�ljii II N00'01'400"E 232.65_ kl L14 S00'01'40"WL7_ rfzg:L- 124.49' �1 rr� �L L12 O L9 L5 Fill� L211 a; �o I� - — — J �'�' Vis'•; L17 WATER & SEWER DISPLAY MAP N� MI S =Z nI ODVOl�71{►W N IV N �i .MA J JJ ., Ir J J .r.► {V W V 1.i� .P W r -.pfpppVOfp1-A•WN-,O N N V W V N V t0 d N -111144"1li07 {71 to V -+ -+ Opp N WGAL1� -� p W pp�ppt7tOtJ� 0410 Oo p FoFlg-pRbp W OOWOp O�p .�s Ww .� m f� i m �� &-o-a 'Cril 51 Ig L31 Co VI I 02:L3�ljii II N00'01'400"E 232.65_ kl L14 S00'01'40"WL7_ rfzg:L- 124.49' �1 rr� �L L12 O L9 L5 Fill� L211 a; �o I� - — — J �'�' Vis'•; L17 WATER & SEWER DISPLAY MAP 0 LEGAL DESCRIPTION FOR WATER AND SEWER EASEMENT "A" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00°20'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point from which the Northwest Section comer of said Section 16 bears North 55 29'47" West a distance of 310.50 feet. thence South 74°2334" East a distance of 20.06 feet; thence South 11°16'40" West a distance of 24.34 feet; thence South 00°01'40" West a distance of 1.16 feet; thence South 89°58'20" East a distance of 15.68 feet; thence South 00°01'40" West a distance of 20.00 feet; thence North 89°58'20" West a distance of 15.68 feet; thence South 00001'40" West a distance of 52.38 feet; thence South 89°59'50" East a distance of 28.43 feet; thence South 00°00'10" West a distance of 20.00 feet; thence North 89°59'50" West a distance of 28.44 feet; thence South 00101'40" West a distance of 124.49 feet; thence South 89°58'20" East a distance of 18.61 feet; thence South 00101'40" West a distance of 20.00 feet; thence North 89058'20" West a distance of 18.61 feet; thence South 00101'40" West a distance of 67.28 feet; thence South 22°28'20" East a distance of 74.43 feet; thence South 89059'50" East a distance of 88.28 feet; thence South 00000'10" West a distance of 52.92 feet; thence South 89041'07" West a distance of 20.00 feet; thence North 00°00'10" East a distance of 33.03 feet; thence North 89°59'50" West a distance of 57.30 feet; thence South 00°20'23" East a distance of 33.35 feet; thence South 89141'07" West a distance of 20.00 feet; thence North 00120'23" West a distance of 33.46 feet; thence North 89°59'50" West a distance of 4.34 feet; thence North 22°28'20" West a distance of 91.77 feet; thence North 00001'40" East a distance of 13.68 feet; thence North 89158'20" West a distance of 75.24 feet; thence North 00°01'40" East a distance of 20.00 feet; thence South 89°58'20" East a distance of 75.24 feet; -I- UATS-SUBS\Gardner Ahlquist Meridian Gatewa)lCorrespondence\Deeds, Legals, & ExhibitstLegals & ExhibitslWater Easement Legals 092507mjc\LEGAL DESCRIPTION FOR A.doc 0 • thence North 00001'40" East a distance of 232.65 feet; thence North 8905820" West a distance of 36.03 feet; thence North 0000140" East a distance of 10.00 feet; thence South 89°58'20" East a distance of 36.03 feet; thence North 00°01'40" East a distance of 34.93 feet; thence North 11 ° 16'40" East a distance of 27.83 feet; to the POINT OF BEGINNING. Said Parcel containing 14,691 square feet or 0.34 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 1 Nampa, Idaho 83651 (208) 465-5687 -2— UATS-SUBS\Gardner Ahlquist Meridian Gateway\CorrespondenceWeeds, Legals, & Exhibits\Legals & Exhibits\Water Easement Legals 092507mjc\LEGAL DESCRIPTION FOR Adoc r 00 00 r- v rn cn N Na On 00 O O N .P Z (n w (n O O 00 00 O O c0 c0 o a o e O O 6 6 O O c0 (0 - --i c CY O O O O rn rn rn L38 � � CAI (10 W o� ao I CD II .� cO *co -OP1 ti w WC14- cc) .00 r17m �r L� L37 o - N O �-p: O ri E 0 CD (n .020 .0 0 0 .o .o N 0 w WATER ASID SEWER�N1' •� T. �MJNE SURVEYING 0 0 LEGAL DESCRIPTION FOR WATER AND SEWER EASEMENT "B" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00120'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point from which the Northwest Section corner of said Section 16 bears North 55°24'30" West a distance of 310.70 feet. thence North 11 ° 16'40" East a distance of 0.52 feet; thence South 74023134" East a distance of 59.42 feet; thence North 00020'34" West a distance of 15.47 feet; thence South 89059'50" East a distance of 52.74 feet; thence South 00°00'10" West a distance of 20.00 feet; thence North 89059'50" West a distance of 194.38 feet; thence North 00000'10" East a distance of 20.00 feet; thence South 89059'50" East a distance of 84.40 feet to the POINT OF BEGINNING. Said Parcel containing 3,460 square feet or 0.08 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 -I- UATS-SUBS\Gardner Ahlquist Meridian Gateway\Correspondence\Deeds, Legals, & ExhibitsU.egals & Exhibits\Water Easement L.egals 092507mjc\LEGAL DESCRIPTION FOR B.doc 120'1 119.56' L` NOO'41'28"E - 236.15' -0 b L1°D N (n �Q�O P w4. m Offp-' vN o ON W� co N ' v WATER & SEWER EASEMENT DISPLAY MAP z00 1 Q I -N�cr 0 z ci0c, cwo wNo \ V j I N (n �Q�O P w4. m Offp-' vN o ON W� co N ' v WATER & SEWER EASEMENT DISPLAY MAP 0 0 LEGAL DESCRIPTION FOR Water and Sewer Easement "C" A Easement located in the Northwest 1/4 of Section 1/16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00 20' 34" West and a distance between monuments found to be 2653.01 Beginning at a point from which the Northwest Section corner of said Section 16 bears North 833'25" West a distance of 679.85 feet. thence South 89'21'32" East a distance of 112.97 feet; thence North 45°39'49" East a distance of 14.05 feet; thence South 89'19'30" East a distance of 24.14 feet; thence South 00'41'19" West a distance of 9.80 feet; thence South 45°3949" West a distance of 14.29 feet; thence South 44°20'11" East a distance of 37.43 feet; thence South 45'41'52" West a distance of 20.00 feet; thence North 44°20'11" West a distance of 43.27 feet; thence North 8920'11" West a distance of 118.67 feet; thence North 00'41'28" East a distance of 19.93 feet to the POINT OF BEGINNING. Said Parcel containing 3,788 square feet or 0.09 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 0 • O \ Io 1` L6 �\ „ � t GA gN� CO �. Cil / W V rn�n m n� 0 o �ti�ti� Ln Cl L53 WATER EASEMENT .� cd I N 20' 119.56' N00041'28"E - 236.15' l $�P� s o 1 WATER & SEWER EASEMENT DISPLAY MAP LEGAL DESCRIPTION FOR WATER AND SEWER "D" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00020'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point from which the Northwest Section comer of said Section 16 bears North 71° 52'52" West a distance of 647.97 feet. thence South 00°41'28" West a distance of 20.00 feet; thence North 89"18'31" West a distance of 36.62 feet; thence North 00°41'29" East a distance of 20.00 feet; thence South 89°1831" East a distance of 36.62 feet to the POINT OF BEGINNING. Said Parcel containing 732 square feet or 0.02 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 END OF DESCRIPTION UATS-SUBS\Gardner Ahlquist Meridian Gateway\Correspondence\Deeds, Legals, & ExhibitslLegals & Exhibits\Water Easement Legals 092507mjc\LEGAL DESCRIPTION FOR D .doc _ l r 0 0 r O W N 00'20'45" W - 197.40' S00'20'45"E - 193.61' fid;. OWNERIDEVELOnk- I �n C� Y r u N22'4 �4j!8£ m m D r s U) m N O 41- -P CD W OD 2 / N I WATER & SEWER EASEMENT DISPLAY MAP 7 IW N En n ,9?o TIlvIBMM14E —4 SURVEYING 847 PARK [ENRE TWAY SL= 3 NAMYA. ........ n+m +ne_wec_cem 0 LEGAL DESCRIPTION FOR Water and Sewer Easement `B" to A Easement located in the Northwest 1/4 of Section 1/16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00 20' 34" West and a distance between monuments found to be 2653.01 Beginning at a point from which the Northwest Section corner of said Section 16 bears North 4553' 14" West a distance of 998.54 feet. thence South 2214608" West a distance of 120.43 feet; thence South N 20'45" East a distance of 193.61 feet; thence North 8928'29" West a distance of 20.00 feet; thence North 00'20'45" West a distance of 197.40 feet; thence North 22'46'08" East a distance of 121.07 feet; thence along a non tangent curve from a tangent which bears South 80243" East, along a curve to the right with a radius of 151.00 feet and a central angle of 07'4225" an arc length of 20.31 feet (with a chord bearing of South 77'01'31" East, and a chord distance of 20.30 feet) to the POINT OF BEGINNING. Said Parcel containing 6,329 square feet or 0.15 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. END OF DESCRIPTION Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 0 �OtOODVtA�� L47 WN�Ci W� _ � L46m m co l ��I J N L51 J �► J J I L49 tTCO Q L44 42_ r cA C,0 qp Q� Q N A V-5.. g • c L47 coo` _ � L46m m co l ��I L51 L�� I L49 I Q L44 42_ r cA WATER & SEVVER EASEMENT DISPLAY lYIll-iJl" w 0 `.J o co w c >0 �� Ln o Q1 IC) 11 MUNE -A- SURVIYMG LEGAL DESCRIPTION FOR WATER AND SEWER EASEMENT "F" A Easement located in the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. Being further described as follows: BASIS OF BEARINGS: The West line of the Northwest 1/4 of Section 16, Township 3 North, Range 1 East, Boise Meridian, taken as North 00°20'34" West and distance between monuments found to be 2653.01 feet. Beginning at a point on from which the Northwest Section corner of said Section 16 bears North 28° 17'13" West a distance of 783.85 feet. thence North 89141'06" East a distance of 41.85 feet; thence South 00°20'23" East a distance of 7.59 feet; thence North 89°39'37" East a distance of 12.83 feet; thence South 00°20'23" East a distance of 20.00 feet; thence South 89°39'37" West a distance of 12.83 feet; thence South 00120'23" East a distance of 108.17 feet; thence North 89°58'19" West a distance of 136.12 feet; thence South 00101'29" East a distance of 32.26 feet; thence North 89°2835" West a distance of 20.00 feet; thence North 00°01'29" West a distance of 52.09 feet; thence South 89°58'19" East a distance of 136.01 feet; thence North 00°20'23" West a distance of 87.86 feet; thence North 89°58'20" West a distance of 21.86 feet; thence North 00'1853 " West a distance of 27.65 feet to the POINT OF BEGINNING. Said Parcel containing 6,941 square feet or 0.16 acres, more or less and is subject to all existing easements and rights -of -ways of record or implied. Kenneth H. Cook, P.L.S. 9895 Timberline Surveying 847 Park Centre Way, Suite 3 Nampa, Idaho 83651 (208) 465-5687 END OF DESCRIPTION -I— UATS-SUBS\Gardner Ahlquist Meridian Gateway\Correspondence0ceds, Legals, & ExhibitAlAgals & Exhibits\Water Easement Legals 092507mjc\LEGAL DESCRIPTION FOR F .doc January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 6-N REQUEST Water Easement Agreement between Franklin and Lanark Street with Joint School District No. 2 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: �W CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 BOISE IDAHO 02108109 12:01 PM I DEPUTY YicW Allen III I�II�I�III�II�III�I�II�II�II II I'll RECORDED —REQUEST OF 109013155 Meridian City WATER MAIN EASEMENT THIS INDENTURE, made this J -L day of 20 )?between Jo' our Saae+.. Pa T *Z , the parties of the first art, and hereinafter called the Grantors; and the City of Meridian, Ada County, Idaho, the party of P the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parries hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further Water Main Easement EASMT WTR MAIN.doc effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parries of the first part have hereunto subscribed their signatures the day and year first herein above written. STATE OF IDAHO ) ) ss County of Ada ) On this 1516 day of 206f before me the undersigned, a Notary Public in and for said State, personally ap eared ,-JV0-VI a/W40Ke f and Ay�yl� Qt -if "- , known or identified to me to be the person(s) that executed the within instrument, and acknowledged to me that he (she) (they) executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. N AR y •,9.y NOTARY PUBLIC FOR IDAHO `' � Residing at * '�•+ * Commission Expires: • J�VBLIG 10, 00 6990 so ®0Fo�9,o Water Main Easement EASMT WTR MAIN.doc GRANTEE: CITY OF MERIDIAN Tammy de Weerd, Holman, City Clerk Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada ) r On this °✓ day of +- 20�before me, the undersigned, a Notary Public in and for said State, personally app ed Tammy de Weerd and Jaycee Holman, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. 00062000 lvl • �,4��'--- Glp •. (SEAL) T4�'�' • � o e moi® ei :••' Water Main Easement EASMT WTR MAIN.doc WATER MAIN LINE EASEMENT FOR THE CITY OF MERIDIAN, IDAHO An easement for water main line purposes located in the NW I/4 of the SE %4 of Section 9, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being 10.00 feet on each side of the following described centerline: Commencing at the southwesterly comer of said SE '/4 from which the northwesterly corner of said SE %4 bears N 0°47'50" E a distance of 2650.82 feet; Thence N 0°47'50" E along the westerly boundary of said SE 1/4 a distance of 1258.13 feet; Thence leaving said westerly boundary S 88°28'29" E a distance of 245.18 feet to the POINT OF BEGINNING; Thence N 0°48'02" E a distance of 65.51 feet to a point; Thence N 89°11'58" W a distance of 40.00 feet to the POINT OF ENDING of this description. This parcel contains 0.05 acres and is subject to any other easements existing or in use. This description was prepared from record information. Civil Survey Consultants, Incorporated is not responsible for any discrepancies a survey might reveal. Prepared by: Glenn K. Bennett, PLS Civil Survey Consultants, Inc. May 14, 2008 w � + W L o � W � r--- I C) v 013 q p Po Uj _0 Z o�q q Z) rn W rN 69 Z6£'1 3 , 09 Zi11°0 N ,� l BSZZI 3 „09,Z.6,s0 N w o , JR -0-990' 3 „ 09,Z�.O N WoW w � N N 4 O N q o o z' � v Y Z O ° N CD o LL - rn � � o n � _ � o w J Q O Ln U V) O CID N WATER MAIN EASEMENT THIS INDENTURE, made this _ day of . 20_between Tc i wr ScriccL I1�S7 #Z, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada. County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration ofthe benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further Water Main Easement EASMT WTR MAIN.doc 0 M effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: TWaMent A sst , su.-er i KJC d & � -1 �A -, ��� Sectelary STATE OF IDAHO ) ) ss County of Ada ) On this 13*" day of be -C f m10e-r' , 20D1. before me, the undersigned, allotary Public in and for said State, personally appeared Brut- e. W . and .known or identified tome to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. 4 JV Id UVC. eo• �� ® % ••p�IrQ1 a'ti�0 1����,0 NOTARY PUBLIC FOR IDAHO Residing at ir1 ' Commission Expires: Z / 1 2 v Water Main Easement EASMT WTR MAIN.doc 0 • GRANTEE: CITY OF MERIDIAN Tammy de Weerd, Mayor Attest by William G. Berg, City Clerk Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada ) On this day of , 20_, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO Residing at: Commission Expires: Water Main Easement EASMT WTR MAIN.doc WATER MAIN LINE EASEMENT FOR THE CITY OF MERIDIAN, IDAHO An easement for water main line purposes located in the SW '/4 of the SE %4 of Section 8, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being 10.00 feet on each side of the following described centerline: Commencing at the southwesterly comer of said SW %4 of the SE V4 from which the southeasterly corner of said SE % bears S 89°54'40" E a distance of 2571.02 feet; Thence N 0°31'07" E along the westerly boundary of said SW %4 of the SE'/4 a distance of 40.00 feet; Thence leaving said easterly boundary S 89°54'40" E a distance of 30.00 feet to the POINT OF BEGINNING; Thence N 0°31'07" E a distance of 391.33 feet to a point; Thence N 44°28'53" W a distance of 21.21 feet to a point; Thence N 0°31'07" E a distance of 31.13 feet to a point; Thence N 44°28'53" W a distance of 21.21 feet to the westerly boundary of said SW '/4 of the SE %4 and also being the POINT OF ENDING of this description. This description was prepared from record information. Civil Survey Consultants, Incorporated is not responsible for any discrepancies a survey might reveal. Prepared by: Glenn K. Bennett, PLS Civil Survey Consultants, Inc. October 10, 2007 rr go JVOL V .relb`told�%®� A.�' �' q o F 0 January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 6-0 REQUEST Water Easement Agreement between Lanark and Commercial Street with Joint School District No. 2 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: r9 CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT 6 a' BOISE IDAHO 0115108 10:31 AMDEPUTY lemile nn I t RECORDED REQUESTiOF U� Meidis CNI 1080087 7IIIIII�II �� 1 WATER MAIN EASEMENT THIS INDENTURE, made this Le d ay of C - , 20 o1between 3'wwr Se Ho*L p wr AZ, the parties of the gust part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right of -way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or He within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further Water Main Easement EASMT WTR MAIN.doc effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: %9 V4 President AtsvigAt vke 4 u sec tary STATE OF IDAHO ) ) ss County of Ada ) lbeILe m b , 20.01 before me, the undersigned, allotary Public in On this day of 1 and and for said State, personally appeared Lar'tJc,?-- Q GeS r -i n Tri gh 0u -n eyn , known or identified to me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. �•�` gSA ROL '••. 1iOTq$ j. N OF N AVBLIC Water Main Easement NOTARY PUBLIC FOP, IDAHO Residing atil- Commission Expires: Z A9 a,009 NIAIN.doc EASMT WTR GRANTEE: CITY OF MERIDIAN J�%uliuufill, rr r i Tammy de Wee • yor �.�Of i Attest by William G. Berg!fCitfCletk = 619AL Y Approved By City Council On: ��rir�fT� STATE OF IDAHO, ; . ss. County of Ada ) M� On this Q O{ day of J cLn 20-01 before me, the undersigned, a Notary Public in and for said State, personally appeared AMMY DE WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) Water Main Easement , � X &JMA,& A 4 *-) NOTARY PUBLIC FOR IDAHO Residing at: 1 d I t 11 i ID Commission Expires: 18-1 1-1 l MAIN.doc. EASMT WTR WATER MAIN LINE EASEMENT FOR THE CITY OF MERIDIAN, IAAHO An easement for water main line purposes luted in the SE % of the SW V4 of Section 8, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being 10.00 feet on each side of the following described centerline: Commencing at the southeasterly comer of said SE '/4 of the SW '/4 from which the northeasterly corner of said SW '/4 bears N 0°31'07' E a distance of 2649.40 feet; Thence N 0031107" E along the easterly boundary of said SE A of the SW V4 a distance of 729.72 feet to the Point of Ending of Lanark Street Centerline as described in Instrument Number 7720601 on file in the office of the Recorder; Thence leaving said easterly. boundary N 89°54'31" W a distance of 505.46 feet along Lanark Street Centerline; Thence N 0°27'23" E a distance of 33.04 feet to the POINT OF BEGINNING; Thence N 0027'23" E a distance of 412.23 feet to the POINT OF ENDING of this description. This description was prepared from record information. Civil Survey Consultants, Incorporated is not responsible for any discrepancies a survey might -reveal. Prepared by: Glenn K. Bennett, PLS Civil Survey Consultants, Inc. September 27, 2007 � 5 o F �p fah NU , 0.* 6f*9Z 3 .LO, if A N .99-6161 3 ,,za lf:O N 0 w N N �• 0 Z g I N N Y =--{----------- ----------- � I O O O =" O J Q O N U N b O h o � L" w w N N �• F -I Z g I N I Y =--{----------- ----------- , ZL'6ZL '3 „LO, l r.0 0 0 Of z J Y Z 117 w N I Y � I a , ZL'6ZL '3 „LO, l r.0 0 0 Of z J Y Z 117 0 Memo To: Will Berg; Tara Green From: Kyle Radek, P.E., Staff Engineer r CC: File • RECEIVED DEC 2007 City Of Meridian City Clerk ®face Dane: December 24, 2007 Re: Proposed Agenda Item for January 8, 2008 City Council Meeting The Public Works Department respectfully requests the following items be placed on the January 8 City Council agenda, under Consent Agenda, for Council's consideration: Water line Easements for Construction of the Lanark to Commercial Waterline Extension Project. (Two Easements Granted by Joint School District #2): Recommended Council Action: The Public Works Department recommends that City Council approves agreement for a waterline easement between Franklin and Lanark Street for the Lanark to Commercial Waterline Extension Project and authorizes the Mayor to sign It. Recommended Council Action: The Public Works Department recommends that City Council approves agreement for a waterline easement between Lanark and Commercial Street for the Lanark to Commercial Waterline Extension Project and authorizes the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. • Page 1 0 . WATER MAIN EASEMENT THIS INDENTURE, made this _ day of , 20,between Jc,NT Sc hcc& Pd'i—.g Z, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration ofthe benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further Water Main Easement EASMT WTR MAIN.doc effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Q"� Y 1:�) *esident A t 6vigNi K.te44",ct O Secretary STATE OF IDAHO ) ) ss County of Ada ) On this " Lk day of , 20 AL1, before me, the undersigned, a Notary Public in and for said State, personally appeared �.Br Jr, z. �l (,, a �-4, p and Tr' St, D O ," c R n , known or identified to me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. NOTARY PUBLIC FOR IDAHO Residing at 711jAkd kay7n / Commission Expires: Z//9-/ 0-09 Water Main Easement EASMT WTR MAIN.doc • GRANTEE: CITY OF MERIDIAN Tammy de Weerd, Mayor Attest by William G. Berg, City Clerk Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada On this day of , 20_, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO Residing at: Commission Expires: Water Main Easement EASMT WTR MAIN.doc 0 • WATER MAIN LINE EASEMENT FOR THE CITY OF MERIDIAN, IDAHO An easement for water main line purposes located in the SE %4 of the SW'/4 of Section 8, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being 10.00 feet on each side of the following described centerline: Commencing at the southeasterly corner of said SE '/4 of the SW '/4 from which the northeasterly corner of said SW '/4 bears N 0°31'07" E a distance of 2649.40 feet; Thence N 0°31'07" E along the easterly boundary of said SE K of the SW %4 a distance of 729.72 feet to the Point of Ending of Lanark Street Centerline as described in Instrument Number 7720601 on file in the office of the Recorder; Thence leaving said easterly boundary N 89°54'31" W a distance of 505.46 feet along Lanark Street Centerline; Thence N 0°27'23" E a distance of 33.04 feet to the POINT OF BEGINNING; Thence N 0127'23" E a distance of 412.23 feet to the POINT OF ENDING of this description. This description was prepared from record information. Civil Survey Consultants, Incorporated is not responsible for any discrepancies a survey might reveal. Prepared by: Glenn K. Bennett, PLSAIEIENE Civil Survey Consultants, Inc. �147 September 27, 2007 w 5081 _ a 'C�-�11 '" 7 std January 4, 2008 RZ 04-010 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Leon Smith ITEM NO. 6-P REQUEST Development Agreement — Request for a Rezone of 0.68 acre from R-4 to O -T zone for Miitlelder Rezone — 125 West Cherry Lane and 1645 West 1 st Street AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: (� CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. D COUNTY RECORDER ID NAVARRO AMOUR .00BOISEIDAHO 01117/08 01: Mj�40A REC RDEGall Gaffell D REQUEST OF 1111111.111111111111111111111111111111 Meridian Cite 108006032 f DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Gerard Pope, Owner 3. Jeron Investments, Inc., Owner S DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this 41 ay of `LMgrr2007, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY, and Gerard Pope, whose address is 2000 W. Emerald Falls Court, Meridian, Idaho 83642, and Jeron Investments, Inc., whose address is 1422 Wampum Way, Meridian, ID 83642, hereinafter called OWNERS. 1. RECITALS: 1.1 WHEREAS, Owners are the sole owners, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit A for each owner, which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, I.C. § 67-6511A, Idaho Code, provides that cities may, by ordinance, require or permit as a condition of re -zoning that the Owners make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Ordinance 11-5B-3, which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owners have submitted an application for annexation and zoning of the Property's described in Exhibit A, and has requested a designation of O -T (Old Town District - Municipal Code of the City of Meridian); and 1.5 WHEREAS, Owners made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the subject Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT (RZ 04-010 — MITTLEIDER) PAGE I OF 10 1.6 WHEREAS, record of the proceedings for the requested annexation and zoning designation of the subject Property held before the Planning & Zoning Commission, and subsequently before the City Council, include responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and received further testimony and comment; and 1.7 WHEREAS, City Council, the 5s' day of October 2004, has approved certain Findings of Fact and Conclusions of Law and Decision and Order, set forth in Exhibit B, which are attached hereto and by this reference incorporated herein as if set forth in full, hereinafter referred to as (the Findings); and 1.8 WHEREAS, the Findings require the Owners to enter into a development agreement before the City Council takes final action on annexation and zoning designation; and 1.9 OWNERS deem it to be in their best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at their urging and requests; and 1.10 WHEREAS, City requires the Owners to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this development agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure re- zoning designation is in accordance with the amended Comprehensive Plan of the City of Meridian adopted August 6, 2002, Resolution No. 02- 382, and the Zoning and Development Ordinances codified in Meridian Unified Development Code, Title 11. NOW, THEREFORE, in consideration of the covendnts and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. DEVELOPMENT AGREEMENT (Rz 04-010 - MITTLEIDER) PAGE 2 OF 10 0 • 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Idaho Avenue, Meridian, Idaho 83642. 3.2 OWNERS: means and refers to Gerard Pope, whose address is 2000 W. Emerald Falls Court, Meridian, Idaho 83642, and Jeron Investments, Inc., the parties that own said Property and shall include any subsequent owner(s) of the Property. 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit A describing the parcels to be re -zoned O -T (Old Town District), attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City's Zoning Ordinance codified at Meridian Unified Development Code § 11-2B-2 which are herein specified as follows: Uses allowed in the proposed O -T District and the pertinent provisions of the City of Meridian Comprehensive Plan are applicable to this RZ 04-010 application. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owners shall develop the Property in accordance with the following special conditions: DEVELOPMENT AGREEMENT (RZ 04-010 - MITTLEIDER) PAGE 3 OF 10 0 • 1. Retail commercial uses (e.g. — convenience stores, service stations, bars, restaurants, retail stores, sales lots, etc.) are prohibited on this site. 2. Access to this site will be provided from West 1s` Street and West 2nd Street with cross -access between all of the lots. The current access to Cherry Lane is acceptable. 3. The owners will be responsible for all costs associated with the sewer and water service upgrade. 6. COMPLIANCE PERIOD/CONSENT TO REZONE: This Agreement and the commitments contained herein shall be terminated, and the zoning designation reversed, upon a default of the Owners or Owners' heirs, successors, assigns, to comply with Section 5 entitled "Conditions Governing Development of Subject Property" of this agreement within two years of the date this Agreement is effective, and after the City has complied with the notice and hearing procedures as outlined in Idaho Code § 67-6509, or any subsequent amendments or recodifications thereof. 7. CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: Owners consent upon default to the reversal of the zoning designation of the Property subject to and conditioned upon the following conditions precedent to -wit: 7.1 That the City provide written notice of any failure to comply with this Agreement to Owners and if the Owners fail to cure such failure within six (6) months of such notice. 8. INSPECTION: Owners shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Development Agreement and all other ordinances of the City that apply to said Development. 9. DEFAULT: 9.1 In the event Owners, or Owners' heirs, successors, assigns, or subsequent owners of the Property or any other person acquiring an interest in the Property, fail to faithfully comply with all of the terms and conditions included in this Agreement in connection with the Property, this DEVELOPMENT AGREEMENT (RZ 04-010 - MITTLEIDER) PAGE 4 OF 10 Agreement may be modified or terminated by the City upon compliance with the requirements of the Zoning Ordinance. 9.2 A waiver by City of any default by Owners of any one or more of the covenants or conditions hereof shall apply solely to the breach and breaches waived and shall not bar any other rights or remedies of City or apply to any subsequent breach of any such or other covenants and conditions. 10. REQUIREMENT FOR RECORDATION: City shall record either a memorandum of this Agreement or this Agreement, including all of the Exhibits, at Owners' cost, and submit proof of such recording to Owners, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 11. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 12. REMEDIES: This Agreement shall be enforceable in any court of competent jurisdiction by either City or Owners, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 12.1 In the event of a material breach of this Agreement, the parties agree that City and Owners shall have thirty (30) days after delivery of notice of said breach to correct the same prior to the non -breaching party's seeking of any remedy provided for herein; provided, however, that in the case of any such default which cannot with diligence be cured within such thirty (30) day period, if the defaulting party shall commence to cure the same within such thirty (30) day period and thereafter shall prosecute the curing of same with diligence and continuity, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 12.2 In the event the performance of any covenant to be performed hereunder by either Owners or City is delayed for causes which are beyond the reasonable control of the party responsible for such performance, which DEVELOPMENT AGREEMENT (RZ 04-010 - MITTLEIDER) PAGE 5 OF 10 shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 13. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under Meridian City Code § 11-5-C, to insure that installation of the improvements, which the Owners agrees to provide, if required by the City. 14. CERTIFICATE OF OCCUPANCY: The Owners agrees that no Certificates of Occupancy will be issued until all improvements are completed, unless the City and Owners have entered into an addendum agreement stating when the improvements will be completed in a phased developed; and in any event, no Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City. 15. ABIDE BY ALL CITY ORDINANCES: That Owners agree to abide by all ordinances of the City of Meridian and the Property shall be subject to de -annexation if the owners or their assigns, heirs, or successors shall not meet the conditions contained in the Findings of Fact and Conclusions of Law, this Development Agreement, and the Ordinances of the City of Meridian. M. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: c/o City Engineer City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 with copy to: City Clerk City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 OWNERS: Gerard Pope 2000 West Emerald Falls Court Meridian, ID 83642 Jeron Investments, Inc. 1422 Wampum Way Meridian, ID 83642 DEVELOPMENT AGREEMENT (RZ 04-010 - MITTLEIDER) PAGE 6 OF 10 16.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 17. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 18. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 19. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owners of the Property, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owners, to execute appropriate and recordable evidence of termination of this Agreement if -City, in its sole and reasonable discretion, had determined that Owners has fully performed its obligations under this Agreement. 20. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owners and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owners and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. DEVELOPMENT AGREEMENT (RZ 04-010 - MITTLEIDER) PAGE 7 OF 10 0 i 21.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. ;PaInes en , Ihe. - Jerry Williams CITY OF MERIDIAN BY: Mayo y de Weerd Orr 60w-�6e�G --08 ATTEST: � o SIZAL William G. Berg, Jr., Ci P-1 k q ��'4,_ tom.. � ____, '� .``�• DEVELOPMENT AGREEMENT (RZ'014rQ,7 PAGE 8 OF 10 • STATE OF IDAHO, ) ss County of Ada, ) On this a7t-4--� day ofg'�,,,,.-�,� , 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared GERARD POPE, known or identified to me to be the person who signed the above and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day_and year in this certificate first above written. STATE OF IDAHO, ) ss County of Ada, ) 1� v ►^ Notary Public for Idaho Residing at: My Commission Expires: 3 0 On this ' Q—t� day of hLg& ,. r 2007, before me, the undersigned, a Notary Public in and for said State, personally ppeared JERRY WILLIAMS, known or identified to me to be the p c e sA &e y,. of Jeron Investments, Inc., and the person who signed the above and acknowledged to me that he executed the same on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ALge ;� `� 06aotai00°6°° i V i i ho Public for Iaaho Residing at. nL>� '� G = t° My Commission Expires: °j° BL O°ate �O (RZ 04-010 - MITTLEIDER) PAGE 9 OF 10 9 • STATE OF IDAHO ) ss County of Ada ) On this $t\ day of Oan 2007, before me, a Notary Public, personally appeared Tammy de Weerd and William G. berg, Jr., know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) I x a ryv-A K -.Q iz,&. ) Notary Public for Idaho Residing at: C6A dt i [ A , 1D Commission expires: K)-1 J- I } DEVELOPMENT AGREEMENT (RZ 04-010 - MITTLEIDER) PAGE 10 OF 10 r 0 P r PROPERTY DESCRIPTION OF 125 WEST CHERRY LANE EXHIBIT °A" Lots 1 and 2 of Block 2 of WILSON ADDITION TO MERIDIAN, according to the official plat thereof, filed in Book 12 of Plats at 708, records of Ada County, Idaho. EXCEPTING TEMFROM: Any lands on the north boundary of Lots i and 2 which fall within the Cherry Lane south right-of-way, identified as any property north of a line 40' from and parallel to the centerline of Cherry Lane. This exception is intended to include 15' of additional right-of-way, to the original 25' of right-of-way South from the centerline of Cherry Lane. E. 5M TH SUBSCRIBED AND SWORN to before me this day of 204. NOTARY PUBLIC for Idaho Commission Expires: ��-V 6 T. .,At PF • ML PROPERTY DESCRIPTION OF 1649 WEST FIRST STREET EXHIBIT "A" Lots 3 and 4 of Block 2 of WILSON ADDITION TO MERIDIAN, according to the official plat thereof, filed in Book 12 of Plats at 708, records of Ada County, Idaho. EXCEPTING THEREORCH Any lands on the north boundary of Lots S and * which fall within the Cherry Lane south right-of-way, identified as any property north of a line 40' from and parallel to the centerline of Cherry Lane. This exception is intended to include 1511of additional right-of-way, to the original 2S, of right-of-way south from the centerline of Cherry Lane. SUBSCRIBED AND SWORN to before me this - _ day of Ju bt, 2044. NOTARY PUBLIC for Idario Commission Expires: • w JUN r200� • 0 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of a Request for Rezone of 0.68 Acres from R4 to'O-:T Zoning for Novella Mittlelder, Janice Mittlelder Smith, and Leon Smith. Case No(s). RZ-04.010 RECEIVED For the City Council Hearing Date of: September 14, 2004 OCT 0 7 2004 A. Findings of Fact Ci y ClerkOf eridian offce 1. Hearing Fads a. A notice of a public hearing was published for two (2) consecutive weeks prior to the City Council public hearing, the first publication appearing and written notice mailed to property owners or purchasers of record within three hundred feet (300') of the external boundaries of the properly. The notice of public hearing before the City Council was posted upon the property under consideration more than one week before said hearing. All other noticing was done consistent with Idaho Code §67- 6504. The matter was duly considered by the City Council at the September 14, 2004 public hearing(s). The applicant, affected property owners, and government subdivisions providing services within the planning jurisdiction of the City of Meridian were given full opportunity to express comments and submit evidence. b. Written and oral testimony was received on this matter, as reflected in the records of the City Clerk (for written testimony) and in the official meeting minutes (for oral testimony). Those that testified at the City Council public hearing included: i. In favor — Leon Smith ii. In opposition _ Wallace Newton, Connie Thompson, Sandra Newton, Shirley Smith, and Diane Green iii. Commenting, Gary InselmAn, ACHD iv. Staff— Anna Canning c. The Planning and Zoning Commission conducted a public hearing and issued a written recommendation on the subject matte to the City Council. d. The City Council heard and took oral and written testimony and duly considered the evidence and the record in this matter. 2. Process Facts CITY OF MERIDIAN FMINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). RZ.0"10 - PAGE I 0 0 a. There has been compliance with all notice and hearing requirements set forth in Idaho Code §67-6509, 6512, and Meridian City Code H 11-15-5 and 11-17-5. 3. Application and Properly Facts a. In addition to the application and property facts noted in the staff report and the Planning & Zoning Recommendation for the subject application(s), it is hereby verified that the property owner(s) of record at the time of issuance of these findings are Leon Smith, Janice MittIeider Smith and Nevella 1Vlrttleider. 4. Required Findings per Zoning and Subdivision Ordinance a. See Exhibit C for the findings required for the subject application. B. Conclusions of Law. L. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67- 6503).- 2. The Meridian City Council takes judicial notice of its Zoning, Subdivision and Development Ordinances codified at Titles 11 and 12, Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. , 3. The conditions shall be reviewable by the City Council pursuant to. Meridian City Code § 11-17-9. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon - the applicant, the Planning and Zoning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description in Exhibit A and the Conditions of Approval in Exhibit B. The'conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 12-3-5 and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: CITY OF MMUMN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S) RZ-04-010 - PAGE 2 0 • 1. The site specific conditions and comments of approval are as shown in Exhibit B. D. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filled with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the -time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional w permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. E. Exhibits Exhibit A: Legal Description (2) Exhibit B: Conditions of Approval Exhibit C: Rezone Findings By action of the City Council at its regular meeting held on the 5�'' day of Qft* r , 2004. COUNCILMAN SHAUN WARDLE COUNCILMANCHARLIE ROUNTREE COUNCILMAN KEITH BIRD MAYOR TAMMY de WEERD (TIE BREAKER) VOTED, VOTED`*t-, VOTED VOTED' CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION &.ORDER CASE NO(4 M-04-410 - PAGE 3 Attest: .o�14� William G. Berg, Jr., CitlClork 0 BEAL = 9 4_ Copy waved upon Applicant, The Planning and and City Attomey. By:JW6._,1XLLMJ Dated• 10 -14-04 City Clerk Works Department CITY OF MERIDIAN FMINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NOM RZ4"]0 -PAGE 4 FAA 0 P r 0 PROPERTY DESCRIPTION OF 125 WEST CHERRY LANE EXHIBIT "A" Lots 1 and 2 of Block 2 of WILSON ADDITION TO MERIDIAN, according to the official plat thereof, filed in Book 12 of Plats at 706, records of Ada County, Idaho. EXCEPTING TEZREFROM: Any lands on the north boundary of Lots 1 and 2 which fall within the Cherry Lane south right-of-way, identified as any property north of a line 40' from and parallel to the centerline of Cherry Lane. This exception is intended to include 15' of additional right-of-way, to the original Z5' of right-of-way south from the centerline of Cherry Lane. ON S. SMITH SUBSCRIBED AND SWORN to before me this „�� day of „: _ , 204. NOTARY PUBLIC for i o Commission Expires: ..9 JUN 2 Mfg M . PF . 1• PROPERTY DESCRIPTION OF 1649 WEST FIRST STREET EXHIBIT "A" Lots 3 and 4 of Block 2 of WILSON ADDITION TO MERIDIAN, according to the official plat thereof, filed in gook 12 of Plats at 708, records of Ada County, Idaho. EXCEPTING THEREFROM-. Any lands on the north boundary of Lots S and * which fall within the Cherry Lane south right-of-way, identified as any property north of a•iine 40' from and parallel to the centerline of Cherry Lane. This exception is intended to include 1511of additional right-of-way, to the original 25, of right-of-way south from the centerline of Cherry Lane. t E. SMITH SUBSCRIBED AND SWORN to before me this day of _ Ju K4 , 2004. NOTARY PUBLIC for Idaho Commission Expires: JUN r2O MWd�n_P� li►s �� Z 0 0 V ffiBIT, B The, City Council of the City of Meridian hereby approves the Rezone as requested by the Applicant for the property described in the application, subject to the following., Adopt the Recommendations of the Planning and Zoning and Engineering staff as follows: A. Adopt the Special Recommendations of the Plamning and Zoning Commission as follows: 1. Add a sentence to the end of the second bullet in Site Specific Condition #4 on Page 7. that reads: , the current access to Cherry Lane is acceptable." B. Adopt the Recommendations of the Meridian Pla wing & Zoning Department and Public Works Impartment as follows: A M— XATION AND ZONING SITE-SPECIFIC CONDITIONS AND CONTINENTS 1. The submitted legal description appears to meet the requirements of the City of Meridian and State Tax Commission and will place the parcel contiguous to existing city limits. 2. The subject property is within the Urban Services Planning Area. 3. All future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time ofdevelopment 4. Prior to the rezone ordinance approval, a Development Agreement (DA) shall be entered into between the City of Meridian and the property owners. The DA shall require that: • Retail commercial uses (e.g. — convenience stores, .service -stations, bars, restaurants, retail stores, sales lots, etc.) are prohibited on this site. • . Access to this site will be provided from West 1" Street and West 2°d Street with cross -access between all of the lots. the current access to Cherry Lane is acceptable. • The applicant will be responsible for all costs associated with the sewer and water service upgrade. • Any other conditions desired by the Commission and Council. 5. Any existing domestic wells -and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non- domestic purposes such as landscape irrigation. C. Adopt the recommendations of the Meridian Fire Department as follows: MERIDIAN FIRE DEPARTMENT COMMENTS/CONDIT'IONS 1. Provide fire hydrant spacing per the International Fire Code. Commercial and office occupancies will require a fire -flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of 300' apart a. Fire Hydrants shall have the 4 'A" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not.have addresses on it. c. Fire hydrant markers shall be provided per Public Works specs. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on corners. L Fire hydrants shall not have any vertical obstructions to outlets within 10'- 2. All future entrance and internal roads/fire lanes shall have a turning radius of 28' inside and 48' outside. 3. Maintain a separation of 5' between firture buildings and dumpster enclosures. 4. All processes & storage practices shall be required to comply with the International Fire Code. 5. Provide exterior egress lighting as required by the International Building & Fire Codes. D. For clarification (per action of the City Council on 9-14-04): 1. Direct access to Cherry Lane is not prohibited with this application. 2. When a development application (CUP) is submitted for this site, notices shall be sent to property owners within 600 -feet of said property. The City Council hereby approves the following analysis of required findings by stall, with strikethrough mod y1 ca dons, as noted. ANNEXATION & ZONING ANALYSIS According to Ordinance 11-15-11, General Standards Applicable to Zoning Amendments, both the P&Z Commission and Council are required "to review the particular facts and circumstances of each proposed zoning amendment in terms of the following standards and shall find adequate evidence answering the following questions about the proposed zoning amendment " The following is the list of standardsfound in 11 -15 -IJ and analysis by staff. A. Will the new zoning be harmonious with and in accordance with the Comprehensive Pian and, if not, has there been an application for a Comprehensive Pin amendment; The 2002 Comprehensive Plan Future Land Use Map designates the east half of the subject property as "Old Town" and the west half of the property as "Medium Density Residential". In Chapter VII of the Comprehensive Plan, Old Town uses will include offices, retail and lodging, theatres, restaurants, and service retail for surrounding residents and visitors. Staff finds that the requested O -T zoning generally conforms to this stated purpose and intent of the Old Town designation. Please see Special Considerations for Rezone below for fiuther analysis of the proposed zoning designation and the existing Comprehensive Plan Future Land Use Map designation of this property. Staff finds the following Goals, Objectives, and Action items contained in the 2002 Comprehensive Plan to be applicable to this application (staff analysis is in italics below policy): • "Restrict curb cuts and access points on collectors and arterial strrets." (Chapter VII, Goal IV, Objective D, Action item 2) On the submitted conceptual plan, the applicant is proposing direct access to Cherry Lane. This site has frontage on not only Cherry Lane, but also West 10 Street and West 2"d Street Therefore, skff recommen& that direct access, to Cherry Lane be restricted See Special Considerations for Rezone below for further analysis. • "Require appropriate landscape and buffers along transportation corridors (setback, vegetation, low walls, berms, etc.)." (Chapter VII, Goal IV, Objective D, Action item 4) u An appropriate landscape buffer along Cherry Lane will be required by the City when an application for a CUPICZC is submitted. • "Locate new community commercial areas on arterials or collectors near residential area in such a way as to complement with adjoining residential areas.- (Chapter VD, Goal 1, Objective B, Action item 5) The subject property has frontage on Cherry Lane, an arterial roadway. Staff believes that the conversion of this property from residential to office will compliment the existing residential uses/structures in the area if designed properly. + "Require all commercial businesses to install and maintain landscaping." (Chapter V, Goal M, -Objective D, Action item 5) The applicant is not specifically proposing to install any landscaping with the subject annexation application. Staff is' including a condition requiring the applicant to submit for a Conditional Use Permit (CUP) which, when processe,4 will require the applicant to construct landscaping along Cherry Lane and the perimeter of the site. Staff finds that the new zoning to O -T should be harmonious with and in accordance with the Comprehensive Pian. Please see Special Consideradons for Rezone below for further analysis: B. is the area included in the zoning amendment intended to be rezoned in the future; Staff does not anticipate that the applicant intends to rezone the subject property in the future. C. Is the area included in the zoning amendment Intended to be developed in the fashion that would be allowed ander the new zoning — for example, a residential area turning into commercial area by means of conditional use permits; In the applicant's submittal letter, it is stated that the subject property is intended to be used for dental office purposes. Currently, the only (principally) permitted uses in the O -T zone are single-family homes, libraries, churches, and museums. All other uses in the O -T zone, that are not prohibited, require separate Conditional Use Permit approval. D. Has there been a change in the area or adjacent areas which may dictate that the area should be rezoned. For example, have the streets been widened, new railroad access been developed or planned or adjacent area being developed in a fashion similar to the proposed rezone area; The general vicinity of this project is changing rapidly. In this area there are several other parcels that havelmWwiil be converting from residential to office and commercial uses. On the north side of Cherry ]Lane, between Meridian Road and Linder Road, and along Main Street, there are many sites that have converted to office and commercial uses. Due to increasing traffic volumes on Cherry Lane, staff believes that the use of this property for residential purposes is not the best use of the land. Although Cherry Lane has not been widened recently, it is currently a 5 -lane roadway (center turn lane), with curb, gutter and sidewalk in this area. Staff finds that rezoning this site to O -T is. consistent with other land uses and facility changes in the area. E. Will 'the proposed uses be designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity and that such use will not change the essential character of the same area; The applicant is not proposing •a specific use or building design with this application. Staff finds that the anticipated office/clinic use if designed, constructed and operated in accordance with adopted city ordinances, through a future CUP/CZC application(s), should be harmonious and appropriate in appearance with the existing and intended character of the vicinity. F. Will the proposed uses not be hazardous or disturbing to existing or future neighboring uses; Staff finds that the use of this site for professional office/clinic purposes should not be hazardous or disturbing to existing or futum neighboring uses if all development and landscaping ordinances are exercised. The Commission and Council should rely on public testimony to determine whether the proposed O -T zoning will be disturbing or hazardous to the neighboring residential, quasi - public, and/or commercial uses. G. Will the area be served adequately by essential public facilities and services such as highways, streets, police and Bre protection, drainage structures, refuse disposal, water, sewer or that the person responsible for the establishment of proposed zoning amendment shall be able to provide adequately any of such services; All essential public facilities and City services listed above currently serve this site, however, upgrading may be necessary to provide a level of service different from a residential use. Staff finds that the current configuration of Cherry Lane, and the anticipated widening of Meridian Road in this area should be adequate to serve this site into the future. On July 23,1004, a joint agency/department comments meeting was held with a 0 representatives of key service providers to this property. The Meridian Fire Department has concerns with serviceability of this site as•an officelclinic, as the fire hydrants near this site•may not be located in accordance with the International Fire Code (all of the detailed conditions from the Fire Department and other agencies/departments are at the end of this report). The Commission and Council should reference any written or verbal testimony submitted by the Meridian Police Department, and any other agency providing service to this site, regarding their ability to adequately service this project. Staff finds that the property proposed for rezone can be served adequately by all essential public facilities and services. H. Will not create excessive additional requirements at public cost for pnblic facilities and services and will not be detrimental to the economic welfare of the community; Staff finds that changing the zoning of this site will not cause excessive additional requirements at public cost. Other required site improvements will be funded and constructed by the developer through the CIDP/CZC process. Staff • also finds that the rezoning of this site to O -T will not be detrimental to the community's economic welfare. L Will the proposed uses not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors; The applicant is not proposing a specific use for this property at this time. It is anticipated that a professional office(s) or dental/medical clinic(s) may be constructed on this site in the future. Staff finds that an officelclinie type use will create additional traffic on adjacent arterial roads. Further, the parking and maneuvering of can on the site may generate additional noise for surrounding properties. However, staff does not believe that the additional noise should be excessive. Staff does p A anticipate an office/clinic, use will create excessive smoke, fumes, glare, or odors that will be detrimental to any person, property or the general welfare of the area. To ensure this finding, all future uses on this site will be required to go through the Conditional Use Permit and/or Certificate of Zoning Compliance process and will be subject to compliance with City Code. J. Will the area have vehicular approaches to the property which shall be so designed as not to create an interference with traffic on surrounding public streets; Future vehicular access points to Cherry Lane, West I st Street, and West 2"d Street should comply with ACHD policies. �. a vehicular approach is approved to the site that is designed and If constructed in accordance with ACHD policies, staff finds that the approach(es) will not create an interference with traffic on the surrounding public street(s). Please see Special Considerations below .and review any comments from ACHD for additional information regarding this finding. K. Will not result in the destracdon, loss or damage of a natural or scenic feature of major importance; and Staff is not aware of any natural or scenic fe&U*s) that would be lost, damaged or destroyed by allowing this site to be rezoned and developed with office/clinic uses. Any existing trees larger than 4" caliper that are removed. shall be mitigated for, per the Landscape Ordinance. L. Is the proposed zoning amendment in the best interest of the City of Meridian. (Ord. 592,11-17-1992)" For the reasons listed in the findings above, sta that the rezonin o this properV would be in the best interest ofthe City. January 4,2W8 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 6-Q REQUEST Task Order 2.5 — Filter 4 Final Design with CH2M HILL for $129,723.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. TASK ORDER NO. 2.5 1, 1 T7 :I - MASTER AGREEMENT FOR PROFESSIONAL SERVICES i; ' CITY OF MERIDIAN AND C112M HILL, INC This Task order is entered into by and between City of MERIDIAN (OWNER) and C32M HMJ.. Inc. (ENGIlVEER), according to the terms and conditions of the Master Aunt (ACRS fnr Professional Services, dated January 1, 20(Y7. See Attacbments A and B for the Scope and Fee for Task 2.5 All other terms and conditions of the original agreement will remain in fall face and effect IN WITNESS WFMMOF, the parties execute below: dated Title For City of Meridian By; Mayor city Approved By City Council: 2008. Dili sm e Task Order 2.5 Amendment 2 Attachment A Plant Drain System Design Project Understanding During the 50% review of the Tertiary Filtration Design dam, it was noted that the plant drain system does not operate efficiently and should be revised and included with the filter drain system. This amendment authorizes CWM HILL to revise the plant drain system to operate more efficiently by adding a pumped system to allow complete and positive drainage of all strudures. Scope of Work CH2M HILL will perform the tasks for design of the Plant Drain Pump Station as outlined below. Electrical design will be subcontracted to DC Engh►eering. SCADA programming is not part of this contract. Task 1 Plant Draln Pump Station Design 1.1 Update Preltmtnaw Design Report This subtask has been deferred. We will notify IDEQ by letter with our plan submittal that the City will supply totes of aluminum sulfate until a permanmt chemical feed strategy is finalized. 1.2 Prepare Pkw and specigcattans Additional plans and specifications will be produced to include the Plant Drain Pump Station. The following is the anticipated list of additional drawings. Plant Drain Pump Station Structural and Mechanical Plans and Details Plant Drain Pump Station Electrical Plan Plant Drain Pump Station P&IDs Additional spedfications will be required for the plant drain pumps. 1.3 Project Reviser Meetings Four copies of 90% complete project documents will be provided for the owner's review and comment. A project review meeting will be conducted for the 90*/1 submittal. Owner's Comments will be incorporated into the project documents. IA Agency Approval Once the 9o% Owner comments are incorporated into the project documents, we will seal the documents and submit for Agency approval. 1.5 Final Bid Documents Agency comments will be incorporated into the final Bid documents and one set of electronic files and 4 sets of 1/2 -size printed documents will be delivered to the Owner. Drawings will be prepared in Mcrostation and converted to AutoCad, andspecifications ire MS Word. Assumptions: City will provide comments on the 90% submittal documents Design will be based on existing geotechnical information provided by the City in. the preliminary design Deliverables: Four sets of 909. complete sets. Two sets of Agency submittal documents. Pour sets of % size 100% complete hand copy documents and one set of electronic Mo. Task 2—ftle t Management Project management will consist of: • Supervising project staff, • holding consultant staff coordination meetings as required, • documenting meeting decisions and action items, • assigning activities to beam members, • monitor project progress, including work completed, work remaining, budget expended, schedule, estimated cost of work remaining, and estimated cost at completion, • monitor project activities for potential chimges, anticipate changes when possible, and with Owner approval, modify project task$, budgets, and approaclm, • prepare and submit a monthly billing with backup documentation, • perform project quality control reviews of all deliverables on this project. Attachment B Compensation Level of EKtt LI The task level of effort estimates are summarized in the following table. 04M HILL bas devd%md this level of effort estimate based on titre work plan presented herein and assumptions staffed previously. The few will be billed as time and material, and will not exceed the total amount below without prior approval by the City. Level of Efbrt Task noon ption Total Task 1 Desip $15,044 2 Prole! agement $1600 Summary - A I TWO $16,544 Costs include a 5% mark-up an subcontraictors. All cis will be billed as time and materials basis riot to exceed the value above. All work and billings shalt be in accordance with the Master Services Agreement dated January 1, 2007. Schedule Work shall be incorporated into the Tertiary Filters Design project. Ll Memo To: William Berg, Jr.; Tara Green From: Clint Dolsby, P.E., Staff Engineer CC: Len Grady, P.E., City Engineer 0 Date: 01/03/2008 Re: Proposed Agenda Item for January 8, 2008 City Council Meeting city of Meridian City Clem office The Public Works Department respectfully requests the following items be placed on the January 8 City Council agenda, under Consent Agenda, for Council's consideration: Task Order 2.5 — Filter 4 Final Design. CH2M HILL has submitted a task order, scope of work, and budget for the engineering services. They propose to complete the work for $129,723. This is an extension of the miscellaneous wastewater services agreement approved by City Council on the 12"' of December, 2006 for the Engineering Services for Miscellaneous Wastewater Projects. This project provides engineering services for the final design of a retrofit of the two existing sand filters to cloth disk filters, yard piping upgrades downstream of the filter to the ultraviolet disinfection and the continuation of the optimization program at the wastewater treatment plant. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for Task Order 2.5 — Filter 4 Final Design with CI -12M HILL for $129,723 and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. 0 Page 1 L-1 TASK ORDER NO. 2.5 UNDER THE a MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN AND CE12M HILL, INC. This Task order is entered into by and between City of MERIDIAN (OWNER) and CI -12M HILL, Inc. (ENGINEER), according to the terms and conditions of the Master Agreement (AGREEMENT) for Professional Services, dated January 1, 2007, See Attachments A and B for the Scope and Fee for Task 2.5 All other terms and conditions of the original agreement will remain in full force and effect. IN WrINESS WHEREOF, the parties execute below: For CH2M HILL, Inc. dated this day of .2007. By: Name Title For City of Meridian dated this day of , 2007. By: Tammy de Weerd, Mayor Attest: William G. Berg, Jr. City Clerk Approved By City Council. Task Order 2.5 Attachment A Supe of Services Filter 4 Final Design Project Understanding The Wastewater Filtration study outlined option 2 (cloth media/membranes) as the preferred option. The Aquadiamond technology was selected to replace the existing traveling bed sand filter in filter 3, and this equipment is currently being installed. Another filter is needed to increase the firm filtration capacity of the wastewater treatment plant. The existing sand filters 1 and 2 will be retrofitted with new cloth disk filters. All yard piping downstream of the filters will be capsized and a new backwash line to the Headworks will be installed. Scope of Work CH2M HILL will perform the tasks for design of the tertiary filtration facilities as outlined below. Electrical design will be subcontracted to DC Engineering. SCADA programming is not part of this contract. Task 1—Project Management 1.1 Staff Management and Task Coordination Project management will consist of supervising project staff, holding consultant staff coordination meetings as required, documenting meeting decisions and action items, and assigning activities to team members. 1.2 Monitor Project Progress Monitor project progress, including work completed, work remaining, budget expended, schedule, estimated cost of work remaining, and estimated cost at completion. Monitor project activities for potential changes, anticipate changes when possible, and with Owner approval, modify project tasks, budgets, and approach. 1.3 Invoices Prepare and submit a monthly billing with backup documentation, per the agreement. Prepare invoices for services performed on a monthly basis, including a summary of work completed and work to be completed for the coming month. 1.4 Project Quality Control Perform project quality control reviews of all deliverables on this project. Senior technologists will be involved in the work tasks from the start and perform these final reviews. 1.5 Opinion of Probable Costs. Opinions of probable construction cost will be prepared for each review meeting. Capital costs include construction costs, associated engineering and construction services costs, legal and administrative cost, sales tax, and appropriate contingency. 1.6 Schedule Evaluation An evaluation of the project schedule will include design, bid and award, equipment delivery (if long lead time), and construction schedule. Long lead items will be identified for prepurchase. Assumptions: None Deliverables: Cost estimates and Construction Schedule Task 2 Final Design 2.1 Update Preliminary Design Based on the revised filtration direction, the Prelmunary Report will be updated, reviewed by the City, and submitted to IDEQ for approval. 2.2 Prepare Plans and Specl1ications Plans and specifications will be produced to allow bidding of this project. Specifications will be prepared using CI -12M HILL standard specifications including CH2M HILL standard front end specifications. The following is the anticipated list of drawings: • Cover/Vicinity and Location Maps/Drawing Index • Structural Legend • Civil Legend • Mechanical Legend • Site Plan • Yard Piping Plan A • Yard Piping Plan B • Yard Piping Plan C • Profile 1 • Profile 2 • Civil Details • Civil Details/Sediment and Erosion Control Plan and Details • Structural Filter Demolition Plan • Structural Demolition Details • Filters 1 and 2 Structural Modifications • Structural Notes and Details • Structural Notes and Details • Mechanical Filter Plan and Sections • Mechanical Filter Details • Pump Station 1 and 2 Plans and Sections • Pump Station Details • UV Area Demolition • UV Area Piping • UV Area Structural • Filter Area Demolition • Filter Area Piping • Yard Piping Details • Yard Piping Details • Electrical Symbols and Legend • Electrical Site Plan • Filters and Pump Stations Electrical Plan • Panel Schedules • One -Line Diagrams • Electrical Details • Instn mentation and Control legend • Filter 1 P&ID • Filter 2 P&ID • Pump Station 1 P&ID • Pump Station 2 P&ID • Control Installation Details • Panel Details 2.3 project Review Meetings Four copies of 50% and 90% complete project documents will be provided for the owner's review and comment. Project review meetings will be conducted for each submittal. Owner's Comments will be incorporated into the project documents. The 50% submittal will include: • Yazd Piping Plan and Details • Mechanical Plans • Mechanical sections and details • Structural Demolition Plan L:1 • Filters 1 and 2 Structural Modifications • Electrical One -line diagrams • Electrical and Instrumentation plans • Process and Instrumentation Diagrams • Major Equipment Specifications • Mechanical and Structural specifications • Cost Estimate • Project Schedule The 900/6 submittal will include: • Updated 50% submittal documents • Structural Demolition Details Electrical and Instrumentation schematics • Electrical and Instrumentation specifications • Updated Cost Estimate • Updated Project Schedule 2.4 Agency Approval a Once the 90% Owner comments are incorporated into the project documents, we will seal the documents and submit for Agency approval. 2.5 Final Bid Documents Agency comments wilf be incorporated into the final Bid documents and one set of electronic files and 4 sets of 1/2 -size printed document, will be delivered to the Owner. Drawings will be prepared in Microstation and converted to Autocad, and specifications in MS Word. Assumptions: City will provide comments on the 50% and 90% submittal documents Design will be based on existing geotechnical information provided by the City in the preliminary design. Detiverables: • Four sets of 50% complete and 901/6 complete sets. • Two sets of Agency submittal documents. • Four sets of lh size 100% complete hard copy documents and one set of electronic files. Task 3 Bid Period Services CH2M HILL will provide Sid Period services consisting of attending one pre-bid meeting, answering questions from prospective bidders, issuing addendums, and reviewing bids. Assumptions • City will File permit applications and pay associated fees • Services during construction will be included in a separate scope • Deliverables: + Pre -Bid Meeting minutes • Addendums if necessary • Bid Review recommendation Attachment B Compensation Level of Effort 40 The task level of effort estimates are summarized in the following table. CH2M HILL has developed this level of effort estimate based on the work plan presented herein and assumptions stated previously. The fees will be billed as time and material, and will not exceed the total amount below without prior approval by the City. Level of Effort Task Description Tota{ Task 1 Project Management $12,900 2 Design $111,006 3 Bid Period Services $5,817 Summary - All Tasks $129,723 Costs incivae a 55/6 mark-up on subcontractors. All costs will be billed as time and materials basis not to exceed the value above. Schedule The schedule is listed below: • 50% design - 4 weeks after review meeting • 90% design - 4 weeks after review meeting • IDEQ approval will take 8 weeks after review meeting • Final Bid Document preparation will take 3 weeks after receipt of IDEQ comments • Bid Period Services and Award 6 weeks. January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. LQ - REQUEST Idaho Power Easement Agreement for Meridian Fire Station No. 5 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: See attached CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. February 4, 2008 City of Meridian Attn: Ms. Tara Green, Deputy City Clerk 33 E. Idaho Avenue Meridian, ID 83642 Re: Meridian Fire Station No. 5 Dear Ms. Green: IDAHO Ro An IDACORP Company R, ( FEE 0 6 2067 City Of Meridian City Clerk Office Pursuant to your request, enclosed is a photocopy of the easement granted to Idaho Power Company. This document allows us the right to maintain those facilities that were installed at the Fire Station No. 5 off of Linder Road. If you should have any further questions, please don't hesitate to contact me. Sincerely, Cc: S. Pinkston, IPC Eileen Vanderpool CPS/CAP Voice: 208-388-2699 Fax: 208-388-6927 E -Mail: EVanderpool(n@IdahoPower.Com Easement ganization ° ADA COUNTY RECORDER J. DAVID An (Under round) BOISE IDAHO 0113108 08:20 AM DEPUTY Bonnie Oberbil0g RECORDED—REQUEST OF Idaho Power Co Meridian Fire Department a Corporation, Grantor(s) of (Use the legally registered name of the organization) NAVARRO AMOUNT 3.00 108009227 Ada County, State of Idaho , does hereby grant and convey to IDAHO POWER COMPANY, a Corporation, with its principal office located at 1221 W. Idaho Street, Boise, Idaho, its licensees, successors, and assigns, Grantee, for One Dollar and other valuable considerations, receipt of which is hereby acknowledged, a permanent and perpetual easement and right-of-way, sufficient in width to install and maintain: an underground electric power line and related facilities, including, but not limited to, above -ground pad -mounted transformers, with the right to permit the use of cables and conduits of other parties (collectively, the "facilities"), including the perpetual right of ingress and egress, at all reasonable times, to construct, maintain, and repair the facilities over, through, under, and across said lands, together with the right, at the sole expense of Grantee, to excavate and refill ditches and trenches for the location of the facilities, and the further right to remove trees, bushes, sod, flowers, shrubbery, and other obstructions and improvements, interfering with the location, construction, and maintenance of the facilities, over, on, and across the following premises, belonging to the said Grantor(s) in Ada County, State of Idaho in the following location, to -wit: A strip of land 20 feet wide, ten feet on each side of the centerline lying within Section 26, Township 4 North, Range 1 West, Boise Meridian, Ada county, Idaho, said centerline being more particularly described as follows: Commencing at the Northeast comer of said Section 26, Thence South 00°55'28" West a distance of 1200.03 feet to a point; Thence North 89"38'57" West a distance of 38.00 feet to the TRUE POINT OF BEGINNING; Thence North 89'38'57" West a distance of 105.14 feet to the Point of Terminus Said electric line easement consists of a 20 foot wide linear easement for underground electric lines and an area with a 15.00 foot radius with the central point being The Point of Terminus for locating a transformer and for working space around said transformer. The facilities generally will consist of buried power wires, above -ground pad -mounted transformers, junction boxes, cables and conduits, and other equipment, part of which may extend above ground. Executed and delivered this e� day of V A , 198 . Checked By: dlp Work Order #: 27272285 , Signature(s) of�Grantor(s) (Include title where app Ta /yv r>, a'e Gt%2r %'jrc ct ,aa STATE OF al O i County of Acic�. I, the undersigned notary public, do hereby certify that on this SA" day of J_0J—Lu aJ , 20 OK personally appeared before me �(�jm u Ata �If ilyi, �Ymdl icy + �((llI(1j11''� �•y�pr®� �1 s Name including title after each name) who, being by me first duly sworn, declared they are respectively the -duly authorized persons of C i hi j op mcr i Jk Qy—\ (Organization Name), that he / she / they signed the foregoing document, and acknowledged to me that he / she / they executed the same as the free act and deed n behalf of said or anization. Ogg oil ®n® Notary Public ®� o; a Residing at e �' ® t e I,"� 10--1 1- I 1 Commission expires e s q' 0 Row 002c (3/06) Refer to the attached sheets fob s{� .►bO� g ti ns on how to notarize easements. OR Page 1 of 2 • Tara Green From: BILI Nary Sent: Saturday, January 05, 200812:32 PM To: Will Berg; Tara Green Cc: Chief Anderson Subject: FW: Easements Can add this to the consent agenda. Chief Anderson has the document. We will review and have it on the agenda so it can be approved. Bill Nary City Attorney/HR Director 703 Main St. Meridian, ID 83642 Phffs Legal - 208.898.5506 HR - 208.898.5503 Fax - 208.884.8723 Cell - 208.440.3881 From: Ron Anderson Sent: Saturday, January 05, 2008 12:31 PM To: Bill Nary Subject: RE: Easements W Would you please add authorizing Mayor de Weerd to sign the Idaho Power Easement Agreement for Fire Station #5 to Tuesday's agenda? Thanks Ron L. Anderson Fire Chief Meridian Fire Department 888-1234 From: Bill Nary Sent: Saturday, January 05, 2008 11:32 AM To: Chief Anderson Subject Easements All easements have top be approved by the City Council. We can add it to Tuesday's agenda. Sorry I forgot to call you back sooner. Bill Nary City Attorney/HR Director 703 Main St. 1!7/2008 Page 2 of 2 Meridian, ID 83642 Ph.#'s Legal - 208.898.5506 HR - 208.898.5503 Fax - 208.884.8723 Cell - 208.440.3881 1/7/2008 Nim. Easement ftnization m (Underground) Meridian Fire Department (Use the legally registered name of the organization.) a a Corporation, Grantor(s) of Ada County, State of Idaho , does hereby grant and convey to IDAHO POWER COMPANY, a Corporation, with its principal office located at 1221 W. Idaho Street, Boise, Idaho, its licensees, successors, and assigns, Grantee, for One Dollar and other valuable considerations, receipt of which is hereby acknowledged, a permanent and perpetual easement and right-of-way, sufficient in width to install and maintain: an underground electric power line and related facilities, including, but not limited to, above -ground pad -mounted transformers, with the right to permit the use of cables and conduits of other parties (collectively, the "facilities"), including the perpetual right of ingress and egress, at all reasonable times, to construct, maintain, and repair the facilities over, through, under, and across said lands, together with the right, at the sole expense of Grantee, to excavate and refill ditches and trenches for the location of the facilities, and the further right to remove trees, bushes, sod, flowers, shrubbery, and other obstructions and improvements, interfering with the location, construction, and maintenance of the facilities, over, on, and across the following premises, belonging to the said Grantor(s) in Ada County, State of Idaho in the following location, to -wit: A strip of land 20 feet wide, ten feet on each side of the centerline lying within Section 26, Township 4 North, Range 1 West, Boise Meridian, Ada county, Idaho, said centerline being more particularly described as follows: Commencing at the Northeast comer of said Section 26, Thence South 00955'28" West a distance of 1200.03 feet to a point; Thence North 89°38'57" West a distance of 38.00 feet to the TRUE POINT OF BEGINNING; Thence North 89"36'57" West a distance of 105.14 feet to the Point of Terminus Said electric line easement consists of a 20 foot wide linear easement for underground electric Imes and an area with a 15.00 foot radius with the central point being The Point of Terminus for locating a transformer and for working space around said transformer. The facilities generally will consist of buried power wires, above -ground pad -mounted transformers, junction boxes, cables and conduits, and other equipment, part of which may extend above ground. Executed and delivered this 1' day of V A Itis `tij , 08 . Checked By: dip 27272285 1, the undersigned notary public, do hereby certify that on this - day of J6;X1k..LQ..lrta +�. ,_,[��s,�(2p0��Org� personally appeared before me u de 11\7•CC`l� . m� 10t + W t l tt'I�n, 11,� lit] -TV. AT�va4b►dr&s Name including title after each name) who,, jbeing by me first duly sworn, de`iTiared they are respectively the`c�uly authorized persons of OW"ai 4u op riicirl ' 1� an (Organization Name), that he / she / they signed the foregoing document, and acknowledged to me that he / she / they executed the same as the free act and deed n behalf of said or anization. `,sesnee•• •.• GREE1� ••• %fit-lam.-� �;" R yNotary Public a a (Residing at 06 • Q Q• Cbmmissron_ 6iie's"_,_ Row 002C (306) Refer to the attached as s on how to notarize easements. DR ' MERIDIAN FIRE STATION #5 HI I C NOEN I FS5 150 C3 1-50 C3 ZL -- — 1-5" PRIMARY I-75 KVA / - 2 # 1 POLE RISER , 1—(2) 3" SERVICE STUBS I IPCO TRENCHJ BORE X—STREET 95% COMPACTION a I a W CT METER WILL BE n I ATTN. DEVELOPER: LOCATED ON THE 15A10- NEED TO HAVE A GRADE AND TRANSFORMER LOCATION STAKE FOR THE NEW TRANSFORMER. THE TRANSFORMER NEEDS TO BE 10' AWAY FROM A I COMBUSTIBLE WALL. I IOK TO LEAVE TRENCH SPOILS AT JOB SITE IDAHO POWER WILL BE DO-ING THE POWER EASEMENT UNDERGROUND CABLE NOTES POINT STATION CABLE CABLE I TRENCH NUMBER SIZE LENGTH LENGTH r FS5 TO F77 310-3 206 1 160 1 1-5' 1 160 r 1 2-3' 110 ii rr rr 752 C r 0 1 TIMES SCALE Job Title. aclunWUA0V nANCT —U R IOK TO LEAVE TRENCH SPOILS AT JOB SITE IDAHO POWER WILL BE DO-ING THE POWER EASEMENT UNDERGROUND CABLE NOTES POINT STATION CABLE CABLE I TRENCH NUMBER SIZE LENGTH LENGTH CONDUIT CONDUIT COMPACTION SIZE LENGTH LENGTH FS5 TO F77 310-3 206 1 160 1 1-5' 1 160 FS5 TO SERVICE STUBS 1 110 1 2-3' 110 FIRE STATION Customer. Feeder Map file Nome: LCST4205 Surveyed or GPS: GPS Fdr By: Joint Use Attachments: YES Dote. Qua Twn Rn9 Sec Mer Pre—Built Dote: 11�k 07 2 04N 01W 26 BM Built as Designed: ArcFM By: State Cy Construction Dote: �A Operating Voltage: 34.5 W I Date: IDAHO POWER CO. WORK ORDER MAP SCALE: 1 "= 100 Dote: fi Designer. STP0802 Design No: 0000067989 Work Order No: 27272285 Sheet 1 Of 0 • January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 6-S REQUEST Public Right of Way Sidewalk Easement Areement for Meridian Fire Station No. 5 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT. CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST. INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • ADA COUNTY RECORDER J. DAV4kARRO AMOUNT .00 4 BOISE IDAHO 01/17/08 01:31 PBA 1 PUTY OO Gvrd RECORDED -REQUEST OF III III'I.IIIIIIIIII'IIIIIIIIIIII'II I III 0erldim city 108006033, T4N R1 W Sec 26 � Meridian Fire Station #5 - MCZC-07-225--- - - — - —' - - — - -' -- -- (Reserved for Ada County Recorder) PUBLIC RIGHT-OF-WAY EASEMENT (SIDEWALK) THIS RIGHT-OF-WAY EASEMENT (SIDEWALK) (the "Easement"), is made and entered into this 8 =`day of � h k � f , 2008, by and between City of Meridian whose current address is 33 E Idaho Street, Meridian, ID, hereinafter referred to as "GRANTOR," and ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate of the State of Idaho, hereinafter referred to as "ACRD'; WITNESSETH: FOR GOOD AND SUFFICIENT CONSIDERATION IT IS AGREED: SECTION 1. Recitals. 1.1 GRANTOR owns the real property located in Ada County, Idaho more particularly described on Exhibit "A" attached hereto and by this reference incorporated herein (hereinafter "Servient Estate") and is in the process of developing the property adjoining the Servient Estate, and on the terms and conditions hereinafter set forth, GRANTOR desires to grant this easement on, over and across the Servient Estate to ACHD for the public uses and purposes hereinafter described, reserving the right, however, to construct a concrete sidewalk (hereinafter the "Improvement") thereon. 1.2 On the terms and conditions hereinafter set forth ACRD desires to extend its system of public sidewalks to include that to be constructed by GRANTOR on the Servient Estate, and upon GRANTOR's completion of construction of the Improvement on, over and across the Servient Estate, and when ACHD has accepted the same, ACHD desires that the Improvement and the Servient Estate become a part of its system of Highways (hereinafter "Highways") as that term is defined in Idaho Code, section 40-109(5), for ACRD and the public use hereinafter described. ACHD's system of Highways is hereinafter referred to as the "Dominant Estate". 1.3 As provided in Idaho Code, section 40-1412, ACHD Ordinance Number 190 and the ACHD Policy Manual, the adjacent property owner has the responsibility to pay for the repair and maintenance of the Improvement. SECTION 2. Grant and Authorized Use. GRANTOR hereby grants to ACHD a perpetual and exclusive easement for a public right-of-way on, over and across the Servient Estate for the Improvement, for Sidewalk Easement, page 1 (11-1`9-01) S' ACHDRVAKaren & Nan0eeds-EasementslSidewalk Easement-MUC-07-225-Meridian Fire Station #5 1-08.doac use by those members of the public who are pedestrians (as defined in Idaho Code, section 49-117) and by bicyclists (if the Servient Estate is located in an area where bicycles are allowed to be ridden on sidewalks), and the statutory rights, if any, of utilities to use the public right-of-way, and for ACRD, its employees, agents and contractors access to inspect, repair and maintain the Improvement. SECTION 3. Reservation of Access for Construction by GRANTOR; Covenant to Construct; Repair and Maintenance. 3.1 GRANTOR reserves access to and from the Servient Estate for GRANTOR and GRANTOR's employees, agents and contractors to construct the Improvements thereon. 3.2 GRANTOR covenants and agrees to construct the Improvements on the Servient Estate in accordance with designs approved in advance by ACRD, in writing, ACHD policies and good engineering practices, at no cost or expense to ACRD. SECTION 4. GRANTOR's Indemnification. GRANTOR shall indemnify and save and hold harmless ACHD, its Commissioners and employees, from and against all claims, actions or judgments for damages, injury or death caused by or arising out of the construction of the Improvement, and including reimbursement for any costs of suit and fees of its attorneys which are incurred should ACHD be required to defend any such claims or actions. SECTION 5. Term of Easement. The term of the Easement herein granted to ACHD is perpetual. SECTION 6. Covenants Run with the Land. This Easement is a burden upon the Servient Estate and appurtenant to and for the benefit of the Dominant Estate, and shall run with the land. SECTION 7. Recordation. This Easement shall be recorded in the Official Real Property Records of Ada County, Idaho. TO HAVE AND TO HOLD this Easement unto the ACHD forever. GRANTOR covenants to ACHD that ACHD shall enjoy the quiet and peaceful possession of the Servient Estate throughout the term hereof, and, (b) GRANTOR warrants to the ACHD that GRANTOR is lawfully seized and possessed of the Servient Estate and has the right and authority to grant this Easement to ACRD. Sidewalk Easement, page 2 (11-1.9-01) SMCHMMKaren & Nan0eeds-Easements0dewaik Easement-MUC-07-225-Meridian Fire Station #51-08.docx IN WITNESS WHEREOF, the GRANTOR has caused this instrument to be subscribed this day ofof- hde�z APPROVED: Tammy de Weer , I ayor =4J = V ' 9 is, • �, �,: STATE OF IDAHO) )ss. County of Ada ) h ON THIS �� day of J U& , 2008, before me a Notary Public in and for said State, personally appeared Tamtby de Weerd, known to me to be the Mayor of the City of Meridian, the municipal corporation that executed and attested the within instrument, and acknowledged to me that they executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. My Notary Commission Expires to- 115- 11 My Notary Bond Expires 10-11-11 , ILA (I m -A' N b tk-j Notary Public for Idaho �...•••..,� Residing at CGAU XU , Idaho Sidewalk Easement, page 3 (11-19-01) S:WCHDR1MKaren & NanDeeds-EasementslSidewalk Easement-MUC-07-225-Meridian Fire Station #51-08.docx a fN `, .99'LS9Z M ,9Z,Sg oo S zN od08 aGAfn z (,00.09Z m .8Z,99.00 s) LL V W ODOd'O�d-OfdtON 2� ZZV Od Za O t00 � Qco QaOf N W M O y J? y /N.y U J C3 F,. W U 0 W q) W �N W LQi. y 0 d mss. .IC N,tn N N opoco w Q �Z Wce O N Q O $? E514 O OJ Eo W W W W W O N''�C�J l� d• dNNNI�ONGo . F► O O e W ODOd'O�d-OfdtON ZZV Od IDN�mtC .-fD QaOf N W M N N N M O $ WWW W W W W W dNNNI�ONGo odd!nf) ppN c�tn.-sjddaoo59in zaar7oo�0 °�NNbcmb,:rbID to ooaaoeonono 0] Vl fA Z N fn V7 Z Z Z W =3:: J J J J J J J (,00`09Z 3 „SZ,99.00 N) *£ 107 ££ 107 Z£ 107 i NW -79 tl 'ON AfOkWasn s If 10' VSH007 a C N Ono ° m COra "oo 03 �'3 19bco h d� •- r. m o N ve O v N 0m w 0 a .00 � ARRO AMIOU`NT II ADA �UD 00 01117!06 6 EPUT'( Gail Garrett F ,�� ���'�1 ■I'�� 10$00�'03�. 1 ��dECiN -REQUEST 0 — - - -- 6 ' : - - ' ' da County Recorder) T4N R1W Sec 2 MCZC-07-225 �Rese,rved for A Meridian Fire Station #5 - 'o UBLIC RIGHT -OF WAY EASEMENT p (SIDEWALK) ALK) (the "Easement"), is made and EASEMENT (SIDEW of Meridian THIS RIGHT -OF WAY E n R , 2008, by and between City to as 8#day of tTa t Meridian, ID, hereinafternafc�rporate of entered into this — Idaho Stree , a body politic a whose current add.reDsss COUNTY HIGHWAY DISTRICT, „GRANTOR," and A f Idaho, hereinafter referred to as "ACHD"; the State o WITNESSETH: FOR GOOD AND SUFFICIENT CONSIDERATION IT 1S AGREED: SECTION,1 - Re Idaho more . located in Ada County, orated this reference incorporated property 1,1 GRANTOR owns the real property in the p p s in the process of developing h set forth, particularly d escribed on Exhibit "A" attached hereto and Y i herein (hereinafter "Servient Estate") and and across the Servient Estate ht, Estate, and on the terms and conditions here n adjoining the Servient reserving the9 GRANTOR desires to grant this easement on, over „thereon. •c uses and purposes hereinafter describeodement ) ACHD for the public however, to co nstruct a concrete sidewalk (hereinafter the "Imp fires to extend es constructed by GRANTOR on to t 1.2 On theto terms and conditions herein r set forth AC em its system of public sidewalks to include that completion of construction of theed the same, Servient Estate, and upon GRp,NTOR's comp art of its the Servient Estate, and whene t Es a e become a p on, over and across improvement and the Se rystem ACHD desires that the eie (hereinafter "Highways") as that term is defined in IdahoCode, s stem of Highway ( and the public use hereinafter described. ACHD's system Y for ACHD a section 40-109(5), is hereinafter referred to as the "Dominant Estate"- of sta e • finance Number of Highways 1.3 As provided in Idaho Code, section 40-14 ow' neChas a responsibility to 190 and the ACHD policy Manual, the adjacentt erment. F pay for the repair and maintenance of the Imp E SECTION 2. Grant and Authorized Use. lusive easement r a GRANTOR hereby grants to ACHD a perpetual and for the Improv mento for 'c right -Of -way on, over and across the Servient Estate publi 9 Sit Sidewalk Easement, page 1 {11-1'-9-01) n�peeds-Easements\Sidewalk Easement-MCZC-07-225-Mendian Fire station #51-08.d0cx {11- S:WCHDRwtKaren & Na SA J DAVARRO AMOUNT .00 3 r, ADA COUNTY 0�4��.18 IIIIIIII III BOISE �DAHD III Illllllllllllllllllllll DEPUTY Paltl Thompson 108025326 RECORDED—REQUEST OF City of Meridian ACHD RECEIVED all Meridian 036 MAR 9 2 2008 tACZC 3N, R1E, Sec 7 r��Z �;� Ian Z� Office (ReseNed for Ada County EASE OF EASEMENT RELunicipal EASb CITY OF MERI EM [)JAN' a m , 2005; E OF ENT is made 4 Y day of This RELEAS this corporation of the State of Idaho, WITNESSETH. recorded July 29' June 28, 1979, 19791 ent Agreement dated ent dated July 12, Ease reem WHEREAS, by p Easement Ag State of Idaho, ber 794 AN of Ada County, Inc , 1979, as instrument num ,� CHD"), g as instrument 794 = records to herein as A recorded JuIY 26, 197 hereinafter r an easem AY DISTRICT ( as Grantee, " ent over ADA COVN-fy HIGHW TORIES INC.,above referenced LAI in the WYETH described as Grantor, granted to ore particularly and under the property therein rn instruments; and asements are no longer necessary WHEREAS, the a does hereby E by these presents the CITY OF M ERIDIAN EFOR � claim it may have thereunder to use NpW, THER abandons any release said easement and hereby the Servient Estate. Easement has this elease of Easem s been duly executed b` Veal first above written IN WIT NESS WHEREOF, this month and Y f the CITY OF ►NERI®IAN the day, Written - and on behalf o Page 1 Meridian M City Ci Meridian 7 _ Hall 36 T 3N, MCZCR1E, Sec 7 Z� r Z� WoRm' AMOUNT •00 a ADA COUNTY REC 4101:16 AM 1�11�'IIIIII BOISE IDAHO 0310 'II DEPUTY Patti Thompson 1088 RECORDED -REQUEST OP ACRD RECEIVED MAR 12 2008 cldipy. Nke ri-Mas Ada County t Office (Reserved for A EASE OF EASEMENT REL'unicipal e by CITY OF ►VIERIOIAN, a m 2008; SE OF EASEMENT is maw day of This RF -LEASE this oration of the State of Idaho, corp VV I recorded July 29' Easement Agreement dated June 28, 1979, 1979, Easem Easement Agreement dated July 12,'1979, Idaho, WHEREAS, by asem County, State ent number 7g4� AND 053 records of Ada C Inc., as instrument 794 herein as "ACRD")' 1979, 197g, as instrument corded July 26, STRICT (hereinafter referred to °,an easement over re � HIGHWAY DI INC•, as Grantee, ADA COUId TH LABORATORIES, ibed ►n the above referenced E descr as Grantor, granted to more pa,�icularly and under the propel therein instruments; and asements are no longer necessary WHEREAS, the a does hereby OF MERIDIAN by these presents the CITYt may have thereunder to use THEREFORE' abandons any clam NOW' hereby release said easement and the Servient Estate. ADA COUNTY RECORDER J. DAV I ARRO AMOUNT .00 4 \; BOISE IDAHO 01/17108 01:31 PM GI RCORDEaREQUESTOF 10800603. T4N R1 W Sec 26 Meridian City---- - - — - — - - - — --- -- -- Meridian Fire Station #5 -MCZC-07-225 (Reserved for Ada County Recorder) PUBLIC RIGHT-OF-WAY EASEMENT (SIDEWALK) THIS RIGHT-OF-WAY EASEMENT (SIDEWALK) (the "Easement"), is made and entered into this A -day of Tan k R Ld , 2008, by and between City of Meridian whose current address is 33 E Idaho Street, Meridian, ID, hereinafter referred to as "GRANTOR," and ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate of the State of Idaho, hereinafter referred to as"ACHD"; WITNESSETH:: FOR GOOD AND SUFFICIENT CONSIDERATION IT IS AGREED: SECTION 1. Recitals. 1.1 GRANTOR owns thereal property located in Ada County, Idaho more particularly described on Exhibit "A'attached hereto and by this reference incorporated herein (hereinafter Servient Estate,) and is in the process of developing the property adjoining the Servient Estate, and on the terms and conditions hereinafter set forth, GRANTOR desires to grant this easement on, over and across the Servient Estate to ACHD for the public uses and purposes hereinafter described, reserving the right, however, to construct a concrete sidewalk (hereinafter the "Improvement") thereon. 1.2 On the terms and conditions hereinafter set forth ACHD desires to extend its system of public sidewalks to include that to be constructed by GRANTOR on the Servient Estate, and upon GRANTOR's completion of construction of the Improvement on, over and across the Servient Estate, and when ACHD has accepted the same, ACHD desires that the Improvement and the Servient Estate become a part of its system of Highways (hereinafter "Highways") as that term is defined in Idaho Code, section 40-109(5), for ACHD and the public use hereinafter described.. ACHD's system of Highways is hereinafter referred to as the "Dominant Estate". 1.3 As provided in Idaho Code, section 40-1412, ACHD Ordinance Number 190 and the ACHD Policy Manual, the adjacent property owner has the responsibility to pay for the repair and maintenance of the Improvement. SECTION 2. Grant and Authorized Use. GRANTOR hereby grants to ACHD a perpetual and exclusive easement for a public right-of-way on, over and across the Servient Estate for the Improvement, for Sidewalk Easement, page 1 (11-imi) S:WCHDRVAKaren & NanDeeds-Easements\Sidewalk Easement-MCZC-07-225-Meridian Fire Station #51-08.docx 0 0 use by those members of the public who are pedestrians (as defined in Idaho Code, section 49-117) and by bicyclists (if the Servient Estate is located in an area where bicycles are allowed to be ridden on sidewalks), and the statutory rights, if any, of utilities to use the public right-of-way, and for ACRD, its employees, agents and contractors access to inspect, repair and maintain the Improvement. SECTION 3. Reservation of Access for Construction by GRANTOR; Covenant to Construct; Repair and Maintenance. 3.1 GRANTOR reserves access to and from the Servient Estate for GRANTOR and GRANTOR's employees, agents and contractors to construct the Improvements thereon. 3.2 GRANTOR covenants and agrees to construct the Improvements on the Servient Estate in accordance with designs approved in advance by ACRD, in writing, ACHD policies and good engineering practices, at no cost or expense to ACHD. SECTION 4. GRANTOR's Indemnification.. GRANTOR shall indemnify and save and hold harmless ACRD, its Commissioners and employees, from and against all claims, actions or judgments for damages, injury or death caused by or arising out of the construction of the Improvement, and including reimbursement for any costs of suit and fees of its attorneys which are incurred should ACHD be required to defend any such claims or actions. SECTION 5. Term of Easement. The term of the Easement herein granted to ACHD is perpetual. SECTION 6. Covenants Run with the Land. This Easement is a burden upon the Servient Estate and appurtenant to and for the benefit of the Dominant Estate, and shall run with the land. SECTION 7. Recordation. This Easement shall be recorded in the Official Real Property Records of Ada County, Idaho. TO HAVE AND TO HOLD this Easement unto the ACHD forever. GRANTOR covenants to ACHD that ACHD shall enjoy the quiet and peaceful possession of the Servient Estate throughout the term hereof, and, (b) GRANTOR warrants to the ACHD that GRANTOR is lawfully seized and possessed of the Servient Estate and has the right and authority to grant this Easement to ACRD. Sidewalk Easement, page 2 (11-1.9-01) S:WCHDRW\Karen & Nan0eeds-Easements\Sidewalk Easement-MCZC-07-225-Meridian Fire Station #51-08.docx IN WITNESS WHEREOF, the GRANTOR has caused this instrument to be subscribed this ' day of _V'A /L" 4:L OF WA APPROVED:�-- Tammy de Weer , ayor /�p-rvvy'w i% &Ar; STATE OF IDAHO) County of Ada ) h ON THIS day of u , 2008, before me a Notary Public in and for said State, personally appeared Tarniby de Weerd, known to me to be the Mayor of the City of Meridian, the municipal corporation that executed and attested the within instrument, and acknowledged to me that they executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. My Notary Commission Expires 10-116-11 My Notary Bond Expires 1(5- 11--1 1 -h-1 ri A0 Ulj Notary Public for Idaho •••$me *ae• ME I if �V ��. raj �• (6J q Residing at , Idaho Sidewalk Easement, page 3 (11-19-01) S:ACHDRW%Karen & NanVeeds-EasementsWdewalk Easement-MUC-07 225 -Meridian Fire Station #51-08.docx �v `{OR J. W z v o a (" z oc uj W QO V O V W O N m Wlo • � �I�yy C5 .`t I f .99'LS9t M =.S$.W S _ -_- .00 Of' z alloy. a3awn z (too•osz m R9z.99-00 S) ac zi F. In �jl J ® / 0 to 0 t4•W :� co N 45- 21 05 L'i �_ �o Zwa -J t0 U O ED m $� O x U 2 U tl Ce N' th <C o J q '2 F. In �jl O t0 tl —/ Q ' U N • N• OJ m O 0 h vIwo m r j 0 O m � b co � N ve O `� � N O (.00'09Z 3 g8z.s9.00 N) 4� 107 ££' 107 ZS 107 l x0o7a it 'o/J A0&1997S i VSH007 10 0 January 4,2W8 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. S REQUEST SSC — Environment at Work Recognition Program AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: U �� MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 0 .0 January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 9 REQUEST Continued Public Hearing from December 4, 2007: Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Action Plan AGENCY COMMENTS CITY CLERK: See Previous Item Packet / Minutes CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 CITY OF MERIDIAN RESOLUTION NO. • Q0— 5-y BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA A RESOLUTION APPROVING SUBMISSION OF AN APPLICATION FOR FEDERAL FINANCIAL ASSISTANCE TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, INCLUDING THE FIVE-YEAR (2007-2011) CONSOLIDATED PLAN AND THE 2007 ACTION PLAN, AS SUBSTANTIALLY AMENDED; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SUCH APPLICATION AND CERTIFYING DOCUMENTS ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary that an annual application for federal financial assistance, including a Five -Year (2007-2011) Consolidated Plan and a 2007 Action Plan, be submitted to the United States Department of Housing and Urban Development ("HUD") for the City of Meridian, which has been designated by HUD as an Entitlement Community, to receive Program Year 2007 Community Development Block Grant ("CDBG") program funding; and WHEREAS, such funding has been or will be appropriated by the United States Congress and is available for Entitlement Communities to implement locally -designed housing and community development strategies; and WHEREAS, the City submitted its application materials for federal financial assistance under the CDBG program in August 2007, subsequently made substantial amendments to such application materials, and in accordance with the Citizen Participation Plan, held a public hearing on the draft application materials as amended on December 4, 2007, and held a public comment period on the draft application materials as amended from December 4, 2007 – January 4, 2008; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the Five -Year (2007-2011) Consolidated Plan as amended, a copy of which is attached hereto as EXHIBIT A and incorporated herein by reference, be, and the same hereby is, approved as to both form and content. RESOLUTION APPROVING CDBG DOCUMENTS AS AMENDED Page 1 of 2 • Section 2. That the 2007 Action Plan as amended, a copy of which is attached hereto as EXHIBIT B and incorporated herein by reference, be, and the same hereby is, approved as to both form and content. Section 3. That the Mayor and the City Clerk be, and they hereby are, authorized to respectively execute and attest said materials constituting the five-year and one-year plans for and on behalf of the City of Meridian. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this S -^, day of January, 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this iF'�6 day of January, 2008. ATTEST: By A4ell William G. Berg, Jr., City Clerk APPROVED: Mayor Twq 1111# y�erd t r OF mcp 4 ti RESOLUTION APPROVING CDBG DOCUMENTS AS AMENDED Page 2 of 2 0 EXHIBIT A • FIVE -YAR STRATEGIC PSN (2007-2011) 0 • COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CONSOLIDATED PLAN 2007=201 i CITY OF 33 East Idaho Avenue Meridian, ID 83642 208/888-4433 Q Upon request, this document will be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency. The City of Meridian prohibits discrimination on the basis of race, color, sex, religion, national origin, handicap, or familial status. 9 • TABLE OF CONTENTS CITY OF MERIDIAN, IDAHO CONSOLIDATED PLAN • 2007-2011 SECTION PAGE INTRODUCTION' i Purpose of this document 1 City' ity of Meridian CDBG Program Mission Statement , 1 Community Profile - 1 EXECUTIVE SUMMARY 4 Program Year and Submission to HUD 4 Estimated Annual Entitlement, 2007-2011 4 Summary, of Objectives and Outcomes 4 Evaluation of the City's Past' Performance 5 Summary of the Citizen Participation Process 6 Summary of Efforts Made to ,Broaden Public Participation 7 Summary of Public Comments 7 Citizen comments not incorporated g MANAGING THE iPROCESS 10 Lead Agency 10 Consultation 10 Public Housing Delivery System 16 STRATEGIC PLAN 18 Introduction 18 HORSING 20 Affordable housing priorities and objectives 20 Geographic allocation ;of Affordable Housing Investments 22 . General Characteristics of Meridian's Housing Market 22 Public and assisted housing `' 25 Homeless facilities - 2 Special needs facilities and services and discharge coordination policy 37 Marketing Trends Summary 38 Estimated housing needs " 39 Categories of persons affected 40 Disproportional Housing Needs 42 Obstacles to meeting underserved affordable housing needs 42 Public Housing 42 Barriers To Affordable Housing 43 Institutional structure for carrying out housing plan;46 Lead -Based Paint 47 H®MELE$SNESS Homelessness priorities and objectives 49 Homeless'Needs' -- 49 City of Meridian, Idaho Five -Year Consolidated Plan 0 Homeless Strategy Geographic,allocation of Homelessness investments Obstacles to meeting underserved homeless needs Institutional structure for carrying out homeless plan is 50 _ 53' 53 53 Coordination 54 OTHER.SPECIAL NEEDS 56 Non-homeless/special needs priorities and objectives 56 Geographic_allocatfon of Non-homelessjspeciai_needs investments 56 Estimated needs of Non-homeless/special needs persons 57 Obstacles to meeting needs of underserved Non-homeless/special',;needs, persons 57 COMMUNITY DEVELOPMENT 58 Non housing, Community Development priorities and objectives " 58' Geographic allocation of Nonhousing Community Development investments 59 Allocation of'Nonhousing Community Development priorities 59 Consultation59 Obstacles to meeting underserved, Nonhousing Community` Development needs 61 Institutional structure for carrying out community development plan 61 ANTIPOVERTY STRATEGY 63 Goals, Programs, and Policies for Reducing Poverty63 Antipoverty Funding 63 Antipoverty Initiatives 64 Antipoverty 5 -Year Strategy 67 MONITORING 68 :.. Introduction68 Quarterly and Annuall,Performancei Monitoring of City Implemented Projects 68 Subrecipient Monitoring Plan 68 APPENDICES Appendix A: Citizen Participation Plan 74 Appendix B: Maps 84 Appendix C: Community Priority Needs Survey and Results 88 Appendix D: Town Hall Meeting 96 Appendix E: Proof of Publication of Notice 102 AppendixF: City Council Resolution no. 07-572 106 Appendix G: Tables 109 City of Meridian, Idaho Five -Year Consolidated Plan Purpose of this document The City of Meridian has been designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD). This designation will allow the City to directly receive funds from HUD's Community Development Block Grant (CDBG) Program. Under 24 CFR §§ 91.1(a)(2) and 91.15(b)(2), at least once every five years, the City must submit to HUD one document stating its plan for reaching its goals in CDBG housing, community planning, and economic development programs. The document presenting this Information is called a consolidated plan. It serves as a planning document for the City, and is founded upon a participatory process among citizens, organizations, businesses, and other stakeholders. The consolidated plan also serves as a comprehensive housing affordability strategy; a submission for federal funds under HUD's CDBG Program (and other HUD formula grant programs; see 24 CFR § 91.2(a)); a strategy to be followed in carrying out the City's CDBG Program; and a management tool for assessing performance and tracking results. In addition to the consolidated plan, the City is required to complete two reports annually, which specify how the City proposes to spend, and has spent, Its CDBG funds. Regulatory requirements to complete these plans are found in the Code of Federal Regulations, Title 24, Part 91 (24 CFR § 9 1. 1 et seq.). Meridian's consolidated plan was developed with a strong emphasis on community input, following the Citizen Participation Plan, set forth in Appendix A. Public outreach for this plan Included a town hall meeting, two public meetings, consultation with local and regional housing and community development professionals, and informal discussions with citizens at community events and gatherings. Through this planning effort, the City has prepared the following strategy, which will guide eligible activities beginning October 1, 2007 and ending September 30, 2011. City of Meridian CDBG Program Mission Statement In accordance with the stated overall goal of the CDBG program, as set forth In 24 CFR § 91.1(a)(1), the City's mission is to utilize CDBG funding to develop viable urban communities by providing decent housing, providing a suitable living environment, and expanding economic opportunities principally for low- and moderate -income (LMI) persons. The City's primary means toward this end shall be to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and non-profit organizations, in the production and operation of affordable housing. Community Profile Meridian is located In Ada County, approximately 10 miles west of the state capitol of Boise, In the heart of the southwestern Idaho region known as the Treasure Valley. Meridian preserves its unique identity as a place that treasures Its past, appreciates the present, and looks to the future with a spirit of harmony and prosperity. Meridian was once a fertile farming country for grains, vegetables, and fruits. Dairy products were produced locally for City of Meridian, Idaho 1 Five -Year Consolidated Plan many years, starting with the first Meridian Creamery in 1897. During the past 20 years, farms have yielded to residences for the expanding population. According to an article published February 18, 2007 in the Idaho Statesman, "Idaho Is the third fastest growing state in the nation, creating nearly 81,000 additional nonagricultural jobs from 2000 to 2006. Nearly 48% of those jobs were created in Ada and Canyon counties. The Treasure Valley is drawing people to this area in droves. For this same time period, Ada County's population swelled 27%, from 300,904 to 383,314. Newcomers are changing the valley, bringing new businesses along with some of the problems the migrants are fleeing—rising home prices and heavy traffic." Meridian has been the fastest-growing city In Idaho since 1994, with the population nearly tripling from 1990 to 2000. Population Since Census 2000, there has been an estimated increase of over 31,947, bringing the current population total to an estimated 71,866. According to Census 2000, 94.3% of Meridian residents are Caucasian; African-Americans, American Indians and Alaska Natives, Asians, Native Hawaiians and Other Pacific Islanders make up 5.7% of the total population. Individuals of Hispanic origin represent less than 4% of the population. Over 67% of the adult population is married, statistically making Meridian a family-oriented community. In the age group of 15 years and over, 18.4% have never married. Of this subgroup, it Is estimated that 10% of the population are single -head of household. Meridian's median age is 30, trending toward a younger population growth. The ratio of males to females is comparatively equal until after retirement age. After age 65, the male to female ratio decreases by nearly 50%. According to Census 2000, 12.8% of Meridian's population, between the ages of 21-64, reported a disability.' Of the population 65 years and older, 44.7% reported a disability. Over 13% of the population has served In the armed forces. Income Meridian's Median Family Income ("MFI"� is $56,100. Moderate -income familieS2 have an Income of $32,250, low-income families have an income of $20,150, and extremely low - Income families4 have an income of $12,100. 1 "Person with a disability" Is defined by 24 CFR § 91.5 as a person who is determined to: (1) Have a physical, mental or emotional Impairment that: (i) Is expected to be of long -continued and indefinite duration; (ii) Substantially impedes his or her ability to live Independently; and (iii) Is of such a nature that the ability could be improved by more suitable housing conditions; or (2) Have a developmental disability, as defined in section 102(7) of the Developmental Disabilities Assistance and Bili of Rights Act (42 U.S.C. 6001-6007); or (3) Be the surviving member or members of any family that had been living In an assisted unit with the deceased member of the family who had a disability at the time of his or her death. 2 "Moderate -income family" is defined by 24 CFR § 91.5 as a family whose Income does not exceed 80 percent of the median family Income for the area, as determined by HUD. 3 "Low -Income family" is defined by 24 CFR § 91.5 as a family whose income does not exceed 50 percent of the median family Income for the area, as determined by HUD. ° "Extremely low -Income family" is defined by 24 CFR § 91.5 as a family whose income is between 0 and 30 percent of the median family Income for the area, as determined by HUD. City of Meridian, Idaho 2 Five -Year Consolidated Plan C� Housina • Housing stock has increased significantly during the last decade to accommodate growth. Census 2000 reported 12,293 units, whereas estimates as of March 2007 reflect over 24,308 units. This increase represents a near doubling of housing stock in the last six years. Of the increase, 11,258 are single-family residents and 757 are multi -family units. The owner -occupancy rate is approximately 85%. According to an article published in the Idaho Statesman May 25, 2007, Meridian tax assessments continue to rise. The 2006 median home sale price and median tax assessment increase were listed as follows: • Southeast Meridian $188,500 (12.49% increase) • Southwest Meridian $212,500 (14.71% Increase) • Northeast Meridian $242,000 (11.80% increase) • Northwest Meridian $259,000 (13.84% increase) • Southwest Boise/Meridian $184,000 (20.85% increase) The median increase in assessed value in Ada County is 16.7%. Idaho has a homeowner's exemption law for owner -occupied homes and manufactured homes that are primary dwellings. Property owners who are 65 or older, disabled or widowed may also qualify for the Circuit Breaker Exemption, which reduces property taxes up to $1,320, based on an individual's income in the previous calendar year. HUD's FY 2007 Fair Market Rent Documentation System reported an increase in the base rental rate (of a two-bedroom unit) from $654 in 2005 to $696 in 2007. Economy The Treasure Valley's economy remains strong. Meridian must, however, ensure that It can support its growing population economically. Ada County's job market is projected to Increase by approximately 70% in the next 20 years. Most of these jobs will be in the office market. Meridian's Income is expected to shift in the next five years, with the percentage of higher incomes increasing. According to Census 2000, of the population 16 years and over, 76% were in the job market. In the Metropolitan Statistical Area (MSA) of Ada and Canyon Counties, unemployment was essentially stable in March 2007, with the seasonally adjusted unemployment rate holding steady at a record low of 2.8%. Public schools In the Meridian School District, and one private school, Cole Valley Christian School, provide excellent educational opportunities. In addition, University of Phoenix and neighboring Boise State University, Northwest Nazarene College, and Albertson College of Idaho offer a wide range of college -level courses and advanced degrees. There are also several vocational and technical schools In the area that offer numerous educational possibilities. City of Meridian, Idaho 3 Five -Year Consolidated Plan • • Program Year and submission to HUD (24 CFR §§ 91.10; 91.15) The City's CDBG program will be administered on a program year running from October 1 to September 30. In compliance with 24 CFR § 91.15(a), and in order to facilitate continuity In its program and provide accountability to citizens, the City shall submit this consolidated plan to HUD by August 15, 2007. The City shall submit on an annual basis: a summary of its citizen participation and consultation process, its annual action plan, and certifications. At least every five years, the City shall submit a housing and homeless needs assessment, market analysis, and strategic plan. Estimated Annual Entitlement, 2007-2011 The annual entitlement to the City of Meridian is estimated to be $230,544 per year, for a total of $1,152,720 over five years: 2007: $ 230,544 2008: $ 230,544 2009: $ 230,544 2010: $ 230,544 2011: $ 230,544 Total: $1,152,720 The City will Invest these funds in activities to reach the following goals and objectives. Summary of Objectives and Outcomes (24 CFR § 91.200(c)) The City intends to invest its CDBG funds according to the following priorities: Priority #1: Expanding Economic Opportunities (Economic Development) Priority #2: Affordable Housing (Providing Decent Housing) a. New Affordable Housing b. Existing Affordable Housing c. Homeless/Transitional Housing d. Affordable Homeownership Priority #3 Providing a Suitable Living Environment (Community Development) A summary of the goals and anticipated outcomes that the City will pursue within these priorities is as follows. PRIORRY #1: Economic Development GOAL: Improve economic conditions in the Meridian Urban Renewal Area, creating access to services and jobs for LMI persons. ANTICIPATED OUTCOMES: 1. Six (6) new LMI jobs. 2. Ten (10) businesses locate and/or expand in Meridian Urban Renewal Area. PRIoguy #2: Affordable Housing GOALS: 1. New affordable housing: Facilitate the creation of new City of Meridian, Idaho 4 Five -Year Consolidated Plan • 0 affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. 2. Existing affordable housing: Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 4. Affordable homeownership: Improve affordable homeownership opportunities for low income families. ANTICIPATED OUTCOMES: 1. Affordable Housing Task Force established. 2. Five (5) new affordable housing units funded and filled. 3. One (1) structure or lot acquired, removed, and/or disposed 1985 of. 4. Five (5) Fair Housing awareness activities. S. One hundred (100) persons educated on lead-based paint Renovate Senior Center hazards, precautions, symptoms, and laws. 6. One (1) housing unit or facility serving homeless, special Renovate Senior Center needs, or elderly persons in place. 7. Meridian Community Resource Directory distributed to fifty Public Infrastructure (50) residents of Census Track 10322, Tract 2 and to one 1991 hundred (100) other Meridian residents. 8. One (1) HUD Dollar Home purchased and marketed to a low -Income family. 9. Ten (10) families demonstrate increased awareness of affordable homeownership opportunities and programs. PRIORrrr #3: Community Improvement _ G®AL: Support neighborhood revitalization activities in Census Tract 10322, Block 2 that promote public health, safety, and welfare. ANTICIPATED OUTCOMES: 1. Ten (10) code enforcement cases for Census Tract 10322, Block 2 opened and resolved. 2. Five (5) neighborhood clean-up or improvement activities. 3. Twenty-five (25) residents of Census Tract 10322, Block 2 demonstrate increased awareness of social and human service providers and programs. Evaluation of the City's Past Performance (24 CFR § 91.200(c)) The City has successfully applied for and received the following CDBG grants through the Idaho CDBG Small Cities Program. A -warded Amount Proiect Status 1985 $272,697 Revolving Loan Fund Closed Out 1985 $4,388 Renovate Senior Center Closed Out 1987 $5,000 Renovate Senior Center Closed Out 1988 $400,000 Public Infrastructure Closed Out 1991 $400,000 Downtown Revitalization Closed Out City of Meridian, Idaho 5 Five -Year Consolidated Plan 0 0 1995 $52,000 Renovate Senior Center Closed Out 2004 $100,000 Renovate Senior Center Closed Out 2006 $52,900 Renovate Senior Center Closed Out 2006 $250,000 Job Creation Closed Out Summary of the Citizen Participation Process (24 CFR § 91.2O0(c)) Feature articles were published in both the Valley Times (the weekly local newspaper) and the Idaho Statesmen (the daily local newspaper) providing details about the planning process and opportunities for citizen involvement. A Community Priority Needs Survey was developed to help determine significant priorities in the areas of housing, homelessness, community and economic development, and public services. The survey was widely distributed through the City's website. Individual surveys were handed out at the Town Hall meeting, Chamber of Commerce meetings, and to the Mayor's Youth Council and Mayor's Faith Ambassadors Council. All comments Included in the surveys were recorded and are listed in Appendix C. Both the priority tabulations and comments were Included in the development of the consolidated plan. A press release was distributed to the Spanish-speaking radio station, KWEI, and to the locally -published monthly magazine Tu Mirada. Additionally, agencies and organizations representing minorities were contacted through email to encourage their participation in the planning efforts. An Invitation to attend and participate In the Town Hall Meeting was distributed to approximately 26,000 residents via an insert In utility bills. The Town Hall meeting was conducted on May 10, 2007 at the Meridian Senior Center, with 37 Meridian residents attending. The Community Priority Needs Survey was discussed and completed by those In attendance. The Mayor and a City Council member conducted a Question & Answer session relative to community needs and issues. (Please see Appendix D.) Several collaborative meetings were held with the staff of the City's urban renewal agency, Meridian Development Corporation (MDC), and a presentation of CDBG eligible activities was given to the MDC Board of Directors. Information and ideas were exchanged relevant to MDC's focus on revitalizing the urban renewal district and creating a sustainable economic core. Opportunities to collaborate on projects have been incorporated into the Plan. The Meridian Chamber of Commerce was instrumental in distributing information about the planning process and opportunities for citizens to participate. Their monthly meetings in April and May were attended to distribute the Community Priority Needs Survey and gain insights into community issues. Each month the Mayor holds a "Coffee with the Mayor" gathering, rotating locations around the town. At the May 1, 2007 Coffee with the Mayor, information explaining the planning process and a schedule of planned meetings were distributed. Thoughts, ideas and suggestions were solicited from approximately 40 attendees. The Mayor's Youth Advisory Council is made up of students living In Meridian, ages 14 to 18, and attending Meridian schools. They meet twice a month to discuss issues that affect youth. At their May 14, 2007 meeting the Community Priority Needs Survey was discussed and completed. Twenty-two students were given an opportunity to express comments relative to eligible CDBG activities. City of Meridian, Idaho 6 Five -Year Consolidated Plan The Treasure Valley American Business Women's Association Express Network held their charter meeting in Meridian this spring, providing an opportunity to meet and greet women who are executives, professionals, and business owners interested In the betterment of the community. Information explaining the planning process and a schedule of planned meetings to gain citizen involvement were provided to attendees. Approximately 200 attended. The Mayor's Faith Ambassadors Council is a newly formed collaboration between the City and faith -based organizations. This Council is made up of one adult and one teen from each place of worship in Meridian. They meet monthly with the Mayor and work together to Increase opportunities to community members, enhance communication, and strengthen families and children. At the May 29, 2007 meeting the Community Priority Needs Survey was distributed, discussed, and completed by those In attendance. Additionally, the City attended the following meetings to discuss development of the 2007 action plan draft, and community needs: • City Council March 6, 2007 • City department directors March 21, 2007 • Housing Coordination and Policy Forum April 6, 2007 • Meridian Development Corporation April 11, 2007 • Meridian Chamber of Commerce April 17, 2007 • Coffee With the Mayor May 1, 2007 • Meridian Chamber of Commerce May 1, 2007 • Town Hall meeting May 10, 2007 • Mayor's Youth Advisory Council May 14, 2007 • Mayor's Faith Ambassadors Council May 29, 2007 Following these opportunities for community and citizen participation, the City, in compliance with the Citizen Participation Plan, held a public hearing and provided a 30 -day public comment period on the draft Plans. The following timeline describes the chronology of Citizen Participation Plan events prior to the receipt of the Plans by HUD. • Published notice, Valley Times • Published notice, Idaho Statesman • Draft plans available for review • Public hearing • Public comment period • City Council presentation • City Council resolution adopting Plans • City submitted Plans to HUD • HUD received Plans June 11, 2007 June 13, 2007 June 11, 2007 - July 27, 2007 June 27, 2007 June 27, 2007 - July 27, 2007 July 17, 2007 August 2, 2007 August 9, 2007 August 10, 2007 By a letter dated September 21, 2007, HUD advised the City that it would need to amend the Plans to include further information and to clarify particular provisions In order to comply with applicable HUD regulations. The City worked with HUD to Incorporate these changes, and ultimately made changes constituting substantial amendment according to the definition set forth In the Citizen Participation Plan. Specifically, a substantial change was made in funding allocation priorities, including: 1) allocating $110,435 of the City's 2007 CDBG allocation of $230,544 for clearance and/or demolition activities within Census Tract 10322, Block Group 2 and/or the Meridian Urban Renewal District, In order to correct a mathematical discrepancy and to further the goal of economic development by addressing City of Meridian, Idaho 7 Five -Year Consolidated Plan spot slum and blight; and 2) recategorizing planned activities for the first program year as administrative in nature. The following timeline describes the chronology of Citizen Participation Pian compliance following the incorporation of the substantial amendment: • Published notice, Valley Times • Published notice, Idaho Statesman • Amended Plans available for review • Public hearing on substantial amendment • Public comment period • City Council adopted Plans • City submitted Plans to HUD November 19, 2007 November 21, 2007 November 19, 2007 - January 4, 2008 December 4, 2007 December 4, 2007 - January 4, 2008 January 8, 2008 January 9, 2008 Summary of Efforts Made to Broaden Public Participation (24 CFR § 91.2OO(c)) As set forth above, the City undertook the following efforts to broaden citizen participation: • Distributed press release to Spanish radio station, KWEI • Distributed press release to Spanish Tu Mirada magazine • E-mailed and mailed press releases to agencies and organizations representing minorities • Mailed invitation to Town Hall meeting via Insert In utility bills (to 26,000 residents) • Attended Meridian Chamber of Commerce April and May meetings • Attended Treasure Valley American Business Women's Association Express Network meeting (approximately 200 attended) Summary of Public Comments (24 CFR § 91.2OO(c)) Comments provided in the May 10, 2007 Town Hall meeting and In responses to the Community Priority Needs Survey, as set forth in Appendices C and D, were provided prior to development of a draft of the consolidated plan. While invaluable to stimulating community dialogue and collaboration toward viable solutions to issues facing Meridian, many things on Meridian citizens' "wish lists" are outside the scope of this plan due to funding limitations or CDBG eligibility restrictions. However, in developing the Plan, the City did take the comments provided into account as much as possible. In response to citizen comments, the City incorporated into the Plan investments in downtown revitalization and infrastructure development, homebuyers assistance/education, code enforcement activities, crime awareness and anti-crime programming for neighborhoods, and improved public education regarding services available to seniors, youth, and homeless persons and persons at risk of becoming homeless - victims of domestic violence, and those In need of substance abuse treatment. After the draft of the consolidated plan was prepared, one comment was received during the public comment period, June 27 -July 27, 2007. It was a written comment; no oral comments were received, either at the June 27, 2007 public hearing kicking off the public comment period, or at the public hearing at the July 17, 2007 City Council meeting. No other written comments were received. The contents of the one comment received may be summarized thusly: • The Affordable Housing Task Force Is to be applauded due to the rising costs of owning and renting a home in the Treasure Valley. Boise, Sun Valley, Ketchum, and City of Meridian, Idaho 8 Five -Year Consolidated Plan McCall have instituted workforce/affordable housing boards and may provide solid models for Meridian. Impact fees should be addressed In the "Barriers to Affordable Housing" section of the Plan. The Meridian Downtown Business Association has been formed to represent downtown Interests; this information should be included in the Plan. Citizen comments not Incorporated All comments, both oral and written, submitted during the planning and development, and 30 -day public comment period were accepted and taken Into consideration as the consolidated plan was finalized. As set forth above, as the Plan was being developed, but before a draft was completed, the City received several suggestions for activities that could not be included in the draft Plan due to funding limitations or CDBG eligibility restrictions. Such comments were not included In the draft Plan published for public comment. The written comment submitted during the 30 -day public comment period was accepted and taken into consideration as the 2007-2011 Consolidated Plan was finalized; besides providing specific guidance as to Items that should be included in the Plan it provided the City with a unique and valuable perspective from which to evaluate the City's planned CDBG-funded activities. One portion of this written comment was, however, not included in the Plan. Specifically, the City declined to include rising Impact fees in the "Barriers to Affordable Housing" section of the Plan as suggested by the comment. This suggestion was not implemented because the City has legislatively Implemented measures to keep rising impact fees from becoming a barrier to the construction of affordable housing. Meridian City Code § 10-7-8(C) reads: C. Developments determined by the city council that provide affordable housing may be exempt from the Impact fee requirement, provided that the exempt development's proportionate share of system improvements Is funded through a revenue source other than impact fees. 1. Current housing affordability guidelines published by the U.S. department of housing and urban development ("HUDO) shall be used to determine whether dwelling units in the development qualify as affordable housing. 2. Affordable housing projects are required to demonstrate that they will provide dwelling units to eligible families based on HUD Income and family size guidelines. 3. Providers of affordable housing dwelling units must demonstrate a long term commitment to provide affordable housing for a period of not less than twenty (20) years. The City finds that this provision is an adequate means by which Impact fees are kept from being a barrier to affordable housing In Meridian. For this reason, the City did not implement the suggestion to include Impact fees in the "Barriers to Affordable Housing" section of the consolidated plan. City of Meridian, Idaho 9 Five -Year Consolidated Plan 0 Lead Agency (24 CFR § 91.200(b)) 0 The Meridian City Attorney's Office was the lead agency for the development of the Consolidated Plan and Annual Action Plan. The City Attorney's Office will also be responsible for overseeing the City's compliance with HUD regulations regarding monitoring, performance reviews and reporting, and the IDIS reporting process. The Meridian City Clerk's Office, Planning, Police, Public Works and Finance Departments are the entities responsible for administering the proposed CDBG activities and expenditures. City staff will also work cooperatively interdepartmentally and with community partners to implement the consolidated and Annual Action Plans. Consultation (24 CFR §§ 91.100(a)(1); 91.200(b)) In developing and preparing the consolidated plan, the City consulted with other public and private agencies that provide assisted housing, health services, and social and fair housing services, including those focusing on services to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, and homeless persons. In compliance with 24 CFR § 91.100(a)(5), in preparing the consolidated plan, the City also consulted with adjacent units of local government, discussing problems and solutions that go beyond individual jurisdictions. Consultations and meetings took place March 2007 through June 2007; the City attended meetings, roundtables, and association conferences including the following organizations and entities: • Boise City/Ada County Continuum of Care • Boise City/Ada County Homeless Coalition • Boise City/Ada County Housing Authority • Boise Valley Habitat for Humanity • Community Action Partnership Association of Idaho • EI -Ada Community Action Partnership • Idaho Commission for the Blind and Visually Impaired • Idaho Commission on Aging • Idaho Council on Developmental Disabilities • Idaho Department of Education • Idaho Department of Health and Welfare • Idaho Housing and Finance Association • Idaho Juvenile Justice Association • Idaho School for the Deaf and Blind • Interfaith Alliance Sanctuary • Mayor's Faith Ambassadors Council • Mayor's Youth Advisory Council • Meridian Joint School District #2 • Meridian Senior Center, Director and Board Members • Cities of Boise, Nampa, Garden City, and Eagle Specific consultations with entities focusing on services to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, and homeless persons were undertaken as described below. City of Meridian, Idaho 10 Five -Year Consolidated Plan Consultation with entities providing_ services to children (24 CFR § 91.100(a)(1)) In preparing the plan, the City consulted with the following entities providing services to children: • Meridian Joint School District #2. The school district's mission is "Preparing Today's Students for Tomorrow's Challenges." The school district serves Meridian children by operating 28 elementary schools, eight middle schools, and seven high schools. • Idaho State Department of Education. The Department's goals include meeting the needs of every student in Idaho. EI -Ada Community Action Partnership. Community Action Partnerships (CAPS) are public and private organizations that were created by the Economic Opportunity Act of 1964 with the aim of utilizing local resources to help underserved families achieve self sufficiency. There are nearly 1,000 CAPS in the United States; there are six in Idaho. All Idaho CAPs are nongovernmental, private non-profit organizations anchored in the community by a Board of Directors made up in equal parts by low - Income people, members of the business community, and local elected public officials. The CAP serving Meridian is EI -Ada. Among its many functions, EI -Ada serves Meridian children directly by administratively and financially supporting food banks, providing family development training opportunities, facilitating access to emergency shelter, and providing funding for home weatherization and energy assistance. EI -Ada also obtains and administers Community Services Block Grants, provides support by telephone and a -mail, provides and facilitates HIV prevention training, testing, and counseling, employment support services, transportation, and community education, all of which indirectly assist children by providing support for families and promoting self-sufficiency. • The Community Action Partnership Association of Idaho (CAPAI). CAPAI was formed in order to provide a unified voice for Idaho CAPs. CAPAI advocates for local legislation and policies that support families and communities and further the services provided by OAPs. CAPAI serves Meridian children by advocating on behalf of EI -Ada and the children EI -Ada serves. Idaho Department of Health and Welfare, Division of Welfare. The Division of Welfare manages state benefit programs that assist children. The Food Stamp Program helps low-income families maintain good health and nutrition, and the Idaho Child Care Program helps low-income families pay for daycare while parents work or attend school. The Division of Welfare also assists more than 125,000 children yearly to access health coverage through Medicaid programs. The Temporary Assistance for Families in Idaho (TAFI) program provides temporary cash assistance for needy families with children; approximately 67% of individuals receiving TAR are children whose parents are unable to care for them. The Division also administers the Child Support Program, which requires parents to be financially responsible for their children. • Idaho Department of Health and Welfare, Division of Health, Bureau of Community and Environmental Health. The Bureau of Community and Environmental Health is the state agency responsible for working to prevent and deal with the health hazards to children related to lead-based paint. City of Meridian, Idaho 11 Five -Year Consolidated Plan 0 0 Idaho Juvenile Justice Association (IJJA). IJJA is an organization dedicated to partnership for a sound juvenile justice system in Idaho. Its mission Includes providing a forum for discussion and resolution of Issues related to juvenile justice and providing leadership for Idaho In the promotion of community safety, victim restoration, and effective service delivery for at -risk youth, their families and communities. Mayor's Youth Advisory Council. Meridian Mayor Tammy de Weerd created the Mayor's Youth Advisory Council (MYAC) in 2004 to Increase youth involvement in the community. The MYAC Is made up of students aged 14 to 18 who live in Meridian and attend Meridian schools. In addition to planning and facilitating activities that further community service, social awareness, and a drug-free lifestyle, MYAC meets with the Mayor and other elected or appointed officials twice a month to discuss Issues and concerns important to the youth of Meridian. The Mayor appoints an MYAC member to each City commissions. Mayor's Faith Ambassadors Council. Mayor De Weerd established the Faith Ambassadors organization in order to seek ways the faith community and the City could work together to strengthen Meridian's youth and increase communication to youth about important community events and issues. The Ambassadors Include approximately 60 leaders from Meridian's faith community who serve as liaisons between faith congregations, particularly their youth members, and the City on community Issues. Consultation with entities providing services to elderly12ersons (24 CFR § 91 100(a)U In preparing the plan, the City consulted with the following entitles providing services to elderly persons: Meridian Senior Center. The Meridian Senior Center Is run entirely on monetary donations, grants, and volunteer time. It provides invaluable services to elderly persons in the community, including: a support program for caretakers of Alzheimer's patients, a volunteer bank to match up volunteer services to homebound senior citizens in need of home repair or meal delivery, social events like card games and bingo, and classes such as quilting, art, and driver's training. The Senior Center's dining room serves more than 3,800 meals a month to many seniors who otherwise might not eat in a given day. The Senior Center also provides bus service to seniors who would otherwise not have transportation to the Center for meals or other activities. • Idaho Housing and Finance Association (IHFA). IHFA's mission includes expanding affordable housing opportunities by Identifying, securing and administering monies for housing and actively responding to housing challenges efficiently and effectively. IHFA has helped to finance 48 rental units for seniors In Meridian. Boise City/Ada County Housing Authority (BCACHA). BCACHA serves as the housing authority for the City of Meridian, as well as for neighboring jurisdictions Ada County and the Cities of Boise, Kuna, Garden City, Eagle and Star, and works in partnership with government entities, social service agencies, non-profit agencies and the faith -based community to provide affordable rental housing. Among other public housing efforts, BCACHA manages two apartment complexes and five duplexes in neighboring Boise with federal aid from HUD's Public Housing Program. City of Meridian, Idaho 12 Five -Year Consolidated Plan 0 • Persons 62 years of age or older qualify for rental assistance and residency at these locations. Idaho Department of Health and Welfare, Division of Welfare. The Division of Welfare facilitates access to medical assistance to elderly persons under a variety of programs, including nursing home care and help with health insurance costs or Medicare premiums. The Division also administers the Aid to the Aged, Blind, and Disabled (AABD) program, which assists Idahoans who are 65 or older who are struggling to pay health care, housing or weekly grocery bills. Idaho Commission for the Blind and Visually Impaired. The Commission's mission Is "to empower persons who are blind or visually Impaired by providing vocational rehabilitation training, skills training and educational opportunities to achieve self-fulfillment through quality employment and Independent living; to serve as a resource to families and employers and to expand public awareness regarding the potential of all persons who are blind or visually impaired." The Commission's activities include an Independent Living Program, making services and training available to Individuals who are 55 years of age and over who have a functional vision loss and for whom gainful employment Is no longer an option. Idaho Commission on Aging. The Idaho Commission on Aging Is the state agency designated under the Older Americans Act to administer programs and services for Idahoans 60 years of age and older. The Commission helps ensure that older Americans and their families have the information and assistance they need to make Informed decisions and choices regarding caring for their loved ones, helping older people stay in their homes, and providing care options other than nursing home facilities. Located under the oversight of the Executive Office of the Governor, the Commission plans and coordinates, funds, and monitors a statewide program of services to meet present and future needs of older Idahoans, and advocates for Idaho's elderly to secure existing rights, benefits and services under Federal, State and local law. Services provided by the Commission Include low income housing, assisted living facilities, and nursing homes, housekeeping, respite, and meals for homebound seniors, transportation, support groups, caregiver information, and adult protection services. Consultation with entities providing services to persons with disabilities (24 CFR 91.100(a)(1)) In preparing the plan, the City consulted with the following entities providing services to persons with disabilities: • Boise City/Ada County Housing Authority (BCACHA). BCACHA uses federal aid through HUD's Public Housing Program to manage two apartment complexes and two duplexes in Boise that are handicap -accessible. Persons with disabilities do qualify for rental assistance and residency at these locations. • Idaho Commission for the Blind and Visually impaired. The Commission's activities Include an adaptive devices store, assessment and training center, business enterprise program, independent living training and services, a low vision clinic, and peer support group programming. • Idaho School for the Deaf and Blind. Though headquartered in Gooding, Idaho, satellite programming for deaf and blind students are now offered through the City of Meridian, Idaho 13 Five -Year Consolidated Plan Commission's Region 4 Outreach at River Valley Elementary in Meridian, with support from the Meridian and Boise School Districts, the AG Bell Program Assistance Project, and Idaho State University -Boise. • Idaho Department of Health and Welfare, Divisiion of Welfare. The Division of Welfare administers the Aid to the Aged, Blind, and Disabled (AABD) program, which assists blind or disabled Idahoans struggling to pay health care, housing or weekly grocery bills. • Idaho Council on Developmental Disabilities. The Council is a 23 -member volunteer board created by federal and state law whose purpose Is to advocate for Idahoans with developmental disabilities to assure that they have access to needed community supports, Individualized services and other forms of assistance that promote self-determination, independence, productivity, and Inclusion in Idaho communities. The Council's activities Include promotion of Disability Mentoring Day, the Youth Leadership Forum, and legislative advocacy. The Council awarded funds to help develop Idaho's first universally accessible playground, Adventure Island, located at Settler's Park in Meridian. Consultation with entities providing services to persons with HIV/AIDS (24 CFR § 91.100(a)(1)) In preparing the plan, the City consulted with the following entities providing services to persons with HIV/AIDS and their families: Idaho Housing and Finance Association (IHFA). HUD's Housing Opportunities for Persons With AIDS (HOPWA) Program provides grants to local communities for projects that benefit low Income persons medically diagnosed with HIV/AIDS and their families. IHFA has contracted with six HOPWA service providers throughout the State of Idaho to facilitate affordable housing for persons with HN/AIDS and their families. The HOPWA provider serving Meridian is the Boise City/Ada County Housing Authority (BCACHA). BCACHA's administration of HOPWA funds is undertaken in accordance with IHFA's HOPWA policies, which are designed to provide resources and incentives to devise long-term comprehensive strategies for meeting the housing needs of persons with HIV/AIDS. Specifically, IHFA works with BCACHA to provide long-term rental assistance, short-term emergency assistance, resource identification, and supportive services for persons with HIV/AIDS and their families. • Boise City/Ada County Housing Authority (SCACHA). Housing for low-income persons with HIV/AIDS and their families Is available at the properties BCACHA manages that are funded through HUD's Public Housing Program. BCACHA facilitates housing choice for such Individuals and families in conjunction with the administration of HOPWA funds. Consultation with entities providing services to homeless personss (24 CFR § 91.100(a)(1)) s Homeless person" is defined by 24 CFR § 91.5 as a youth (17 years or younger) not accompanied by an adult (18 years or older) or an adult without children, who Is homeless (not imprisoned or otherwise detained pursuant to an Act of Congress or a State law), Including the following: (1) An individual who lacks a fixed, regular, and adequate nighttime residence; and (2) An Individual who has a primary nighttime residence that Is: (1) A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally III); (ii) An institution that provides a temporary residence for individuals Intended to be institutionalized; or City of Meridian, Idaho 14 Five -Year Consolidated Plan • 11 In preparing the plan, the City consulted with the following entities providing services to homeless persons: • Interfaith Alliance Sanctuary. This is a cooperative partnership Initiated In 2005 by leaders of many faiths in response to a winter homelessness crisis in the Treasure Valley. Interfaith Alliance provides winter shelter and voluntary support services to homeless persons who do not meet the eligibility requirements of other shelters In the area. Boise City/Ada County Homeless Coalition. This coalition was formed in response to a 20 percent rise In the number of homeless families and Individuals in Boise In the early 1990s. In response to the problem, the Coalition was formed and developed a plan for providing coordinated services and facilities for homeless persons through comprehensive case management and a variety of on-site housing options, services, and referrals. The heart of this program Is Community House, a residential and service facility for homeless persons providing emergency and transitional6 shelter for Individuals and families as well as permanent affordable housing. On-site services at Community House include child care, medical screening, counseling, and veterans' services. Coordinated referrals are available to organizations and agencies providing employment training, job placement, vocational rehabilitation, income assistance, and other services. Boise City/Ada County Continuum of Care. The continuum of care approach to solving the problems of homelessness is a systemic, community-based process that enables the homeless population to steadily move toward self-sufficiency. Components of a continuum include: outreach and assessment, emergency shelter, transitional housing, and permanent housing or permanent supportive housing. The Boise City/Ada County Continuum of Care identifies federal and local agencies and resources that work separately to alleviate problems of homelessness, and brings them together in order to collaboratively and comprehensively address the homeless population's social, residential, rehabilitative and supportive needs. Boise Valley Habitat for Humanity. Habitat for Humanity International seeks to eliminate poverty housing and homelessness by building houses through volunteer construction crews and homeowners building "sweat equity" in their home as It is built. Our local Habitat affiliate has helped 42 Treasure Valley families become homeowners. The first Meridian Habitat home is currently under construction through a partnership between a local developer and Meridian Joint School District #2. The Mayor's Youth Advisory Council has also been instrumental in the effort, hosting a summer concert and cardboard city demonstration to raise funds and awareness of homelessness in the Meridian community. Consultation with adjacent units of local government (24 CFR § 91.100(a)(5)) In preparing the plan, the City consulted with the following adjacent units of local government and agencies with area -wide planning responsibilities: (iii) A public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. e "Transitional housing" is defined by 24 CFR § 91.5 as a project that is designed to provide housing and appropriate supportive services to homeless persons to facilitate movement to Independent living within 24 months (or a longer period approved by HUD). City of Meridian, Idaho 15 Five -Year Consolidated Plan 0 0 City of Boise, Planning and Development Services Department, Housing and Community Development Division. The mission statement of Boise Housing and Community Development is "To develop viable urban communities, by providing decent housing and suitable living environment and expanding economic opportunities principally for persons of low and moderate income." The City of Boise and the City of Meridian have agreed to seek partnership opportunities to develop cooperative, intergovernmental solutions to cross -jurisdictional housing and economic development problems. City of Nampa, Departments of Community Development and Community Grants. The extensive experience of the staff of these Nampa departments assisted the City of Meridian in developing the consolidated plan. Meridian and Nampa will also partner together in the future, to collaborate on housing and community development solutions that can benefit residents of both cities, particularly as such solutions relate to code enforcement and development of LMI housing resources. • City of Eagle. The City of Meridian contacted staff in the City of Eagle Mayor's Office to discuss the development of Meridian's consolidated plan and potential opportunities for Treasure Valley partnerships, particularly the potential of partnering with our shared neighbor, the City of Boise, to seek collaborative solutions to problems regarding affordable housing and gentrification. • Garden City Urban Renewal Agency. The GCURA is charged with improving public facilities, eliminating unsafe conditions and preventing the extension of blight and deterioration. The City of Meridian Intends to work with Garden City and, particularly, the GCURA, in seeking collaborative funding and projects that will benefit LMI persons In both cities. • Community Planning Association of Southwest Idaho (COMPASS). COMPASS is an association of local governments working together to plan for the future of the region, particularly as it relates to transportation. The agency conducts this work as the metropolitan planning organization (MPO) for northern Ada County and Canyon County. Public Housing Delivery System (24 CFR § 91.100(c)) The City consulted with the local public housing agency, Boise City/Ada County Housing Authority (BCACHA), concerning consideration of public housing needs and planned programs and activities. BCACHA serves as the housing authority for the City of Meridian, as well as for neighboring jurisdictions Ada County and the Cities of Boise, Kuna, Garden City, Eagle and Star, and works in partnership with government entities, social service agencies, non-profit agencies and the faith -based community to provide affordable rental housing. BCACHA is actually two separate housing authorities operating with the same staff and the same Board of Commissioners: the Boise City Housing Authority was created in 1967 by the Boise City Council, and the Ada County Housing Authority was enabled In 1975 by the Ada County Commissioners. This structure allows for certain operating efficiencies. Responsibility for the appointment of BCACHA Board Members Is shared between the City of Boise and the County Commissioners; in even years, the Mayor of the City of Boise appoints BCACHA board members, with confirmation by the Boise City Council and Ada County Commissioners; in odd years Ada County Commissioners appoint, with the same Interjurisdictional confirmation process. BCACHA operates as a separate legal entity from City of Meridian, Idaho 16 Five -Year Consolidated Plan 0 0 both Boise City and Ada County. It has its own policies and its hiring and procurement is accomplished separately from Its parent entities. Boise City and Ada County have each appointed an attorney to serve as advisors to the BCACHA Board of Commissioners. The attorneys attend all Board Meetings and provide legal advice on matters under consideration by the Board. BCACHA retains separate legal counsel, when the subject matter or complexity warrants, but otherwise benefits from legal counsel provided and funded by the jurisdictions. The strengths, enabled In part by this unique administrative configuration, include well - operated public housing services and experienced and knowledgeable staff at BCACHA. BCACHA has property management, maintenance and service coordination staff to deliver services to its clients and provide a decent, safe and sanitary affordable living environment. HUD considers BCACHA to be a High Performer. The federal government no longer provides funding directly to public housing authorities solely for the development of new public housing. BCACHA does receive a federal allocation of Housing Choice Vouchers that provide additional affordable housing opportunities to Meridian families, but this program does not keep pace with the needs in Meridian and Ada County. CDBG-funded activities undertaken with regard to neighborhood improvement and resident programs and services will be fully coordinated with BCACHA's programming to achieve comprehensive community development goals. City of Meridian, Idaho 17 Five -Year Consolidated Plan 0 Introduction The City recognizes the priority goals of the CDBG Program assigned by HUD. Through the development of this Plan these priority goals were used as models to help define local priority needs and strategies. They are: 1. Decent housing includes assisting homeless persons to obtain appropriate housing and assisting persons at risk of becoming homeless; retention of the affordable housing stock; and Increasing the availability of permanent housing in standard condition and affordable cost to low-income and moderate -income families, particularly to members of disadvantaged minorities, without discrimination on the basis of race, color, religion, sex, national origin, familial status, or disability. Decent housing also includes increasing the supply of supportive housing, which combines structural features and services needed to enable persons with special needs, Including persons with HIV/AIDS and their families, to live with dignity and Independence; and providing housing affordable to low-income persons accessible to job opportunities. 2. A suitable living environment Includes Improving the safety and livability of neighborhoods; Increasing access to quality public and private facilities and services; reducing the Isolation of income groups within a community or geographical area through the spatial de -concentration of housing opportunities for persons of lower Income and the revitalization of deteriorating or deteriorated neighborhoods; restoring and preserving properties of special historic, architectural, or aesthetic value; and conservation of energy resources. 3. Expanded economic opportunities includes job creation and retention; establishment, stabilization and expansion of small businesses (including micro -businesses); the provision of public services concerned with employment; the provision of jobs involved in carrying out activities under programs covered by this plan to low-income persons living in areas affected by those programs and activities; availability of mortgage financing for low-income persons at reasonable rates using nondiscriminatory lending practices; access to capital and credit for development activities that promote the long-term economic and social viability of the community; and empowerment and self-sufficiency opportunities for low-income persons to reduce generational poverty in federally assisted and public housing. The City completed a comprehensive study and analysis in developing priority needs. Statistical data was gathered from a vast array of references. Resources Included: Census 2000, Comprehensive Housing Availability Study (CHAS), Idaho Departments of Commerce and Labor, Health and Welfare, Corrections, the Divisions of Mental Health and Support, Council on Deaf and Hard of Hearing, Developmental Disabilities, Family and Child Services, Council on Domestic Violence, Lead Awareness Program, the Commissions on Hispanic Affairs, Human Rights, Juvenile Justice, Real Estate and Aging, Vital Statistics, Independent Living Council, Boise State University, Idaho Housing and Finance Association, Ada County Planning Organizations, Public Housing Authority, adjacent communities, along with the Continuum of Care service providers. City of Meridian, Idaho 18 Five -Year Consolidated Plan 0 i For pertinent information not available through databases or documented in report form, consultations with local and area -wide individuals, agencies, organizations, associations, non -profits, interest groups, and businesses were conducted. During the months of March through June 2007, the City actively solicited input for the development of the priority needs in each category. Outreach was conducted to the general public, businesses, community groups and organizations, various agencies, employment, housing and service providers and adjacent municipalities. Agencies and organizations representing minorities, the disabled and elderly were contacted directly to encourage their participation In the planning efforts. Special efforts were taken in partnership with low-income housing providers and the Continuum of Care members. During the months of March through June, the City actively solicited input for the development of the priority needs in each category. Outreach was conducted to the general public, businesses, community groups and organizations, various agencies, employment, housing and service providers, and adjacent municipalities. Agencies and organizations representing minorities, the disabled and elderly were directly contacted to encourage their participation In the planning efforts. Special efforts were taken in partnership with low- income housing providers and the Continuum of Care members. A Community Priority Needs Survey was also developed to help determine significant priorities in the areas of housing, homelessness, community and economic development. Through the data analysis, meetings, consultations and outreach, the City developed priorities and objectives for the five-year program period. The following priorities were assigned to CDBG investments: Priority #1: Economic Development: High priority Priority #2: Affordable Housing: Medium priority a. New Affordable Housing: High priority b. Existing Affordable Housing: Medium priority c. Homeless/Transitional Housing: Lower/medium priority d. Affordable Homeownership: High priority Priority #3: Community Development: High priority City of Meridian, Idaho 19 Five -Year Consolidated Plan Consultation (24 CFR § 91.100(a)(3)) In preparing this portion of the consolidated plan, the City consulted with the Idaho Department of Health and Welfare, Bureau of Environmental Health and Safety, which administers the Idaho Indoor Environment program. The purpose of this program Is to Inform and educate Idahoans about human health risks associated with exposure to Indoor contaminants including lead. The Bureau did not have data regarding the addresses of housing units in which children have been identified as lead poisoned. Evaluation and Reduction of Lead-based Paint Hazards (24 CFR § 91.215(1)) Whether lead-based paint in a housing unit is considered a hazard depends on the maintenance and condition of the paint. Lead-based paint that is Intact and in good condition Is usually not considered harmful; however, paint that is peeling, cracking, or deteriorating could be a hazard. Because the maintenance of lead paint surfaces is directly linked to lead exposure, it is important that painted surfaces be maintained in good condition. Low- to moderate -income families may be particularly at risk, since they may not have the financial resources to maintain painted surfaces, leading to increased risk of lead poisoning. A paint inspection can determine if paint in a home contains lead. A risk assessment will determine if there are any sources of lead exposure, which may be hazardous and provide actions to take. Do-it-yourself test kits have limited sensitivity on surfaces with multiple paint layers. Testing and assessments should be done by certified lead-based paint professionals. A list Is available at the Idaho Indoor Air Quality Program at 800-445-8647. However, there Is only one EPA-certifled lead professional in Boise that can perform assessments and none that are certified to perform abatement work. The Idaho Department of Health and Welfare publishes and distributes a fact sheet about lead-based paint, and recommends that those living In a home built prior to 1978 (where the paint Is in poor condition and/or where there has been remodeling) should consult a physician about having their children tested. A simple blood test is the only way to know if a child has lead poisoning. Meridian Planning and Building Departments will provide Information on lead-based paint hazards, precautions and symptoms to building permit applicants proposing work on dwellings built prior to 1978, and will refer any questions relative to lead-based paint testing and assessments to the Idaho Department of Health and Welfare. The Affordable Housing Task Force will also work to raise awareness of federal lead disclosure laws and the Idaho Lead -Based Paint Activities Act (Idaho Code §§ 39-7701 et seq.) among landlords and the housing industry. City of Meridian 48 Five -Year Consolidated Plan 0 HOMELESSNESS (24 CFR § 91.215(d)) • Homelessness priorities and objectives (24 CFR § 91.215(a)(4)) The City Includes homeless and transitional housing among Its Affordable Housing goals for investing CDBG funds in Meridian. The City's Homelessness goals, action items, and anticipated outcomes are set forth fully above. The following Is a reiteration of that portion of the Homelessness goals, action Items, and anticipated outcomes that relate to homelessness. PRIORITY #2: Affordable Housing OBJECTNE CATEGORY. Providing Decent Housing GOAL: 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 2007-2011 AmoN ITEMS 6. The City will partner with various affordable housing service providers (e.g. IHFA, BCACHA, NHS, BVHFH, SHIP, El - Homeless and Ada, Habitat for Humanity) to leverage resources and funds Transitlonal Housing to provide one (1) housing unit or facility serving homeless, Action Items: special needs, or elderly persons. 7. The City will support faith -based groups and local non- profits with referrals to transitional housing and homeless shelters located in the region through the development and maintenance of a Community Resource Directory. This Directory will be primarily distributed within Census Tract 10322, Block 2, and to the public through service providers, non -profits, and the Mayor's Faith Ambassadors. Ai nciPATED OUTCOMES: 6. One (1) housing unit or facility serving homeless, special needs, or elderly persons will be In place. 7. The Meridian Community Resource Directory will have been distributed to fifty (50) residents of Census Track 10322, Tract 2, and to one hundred (100) other Meridian residents. Homeless Needs (24 CFR §§ 91.205(c), 91.205(d)(1), and 91.215(d)) Resources for homeless persons in the Treasure Valley are concentrated In Boise, with shelter resources located almost exclusively in Boise. The Boise City/Ada County Continuum of Care's point -in -time count re�orts the following data for Boise as to homeless persons and homeless subpopulations:l • 57 households with dependent children utilizing shelter resources (17 emergency, 38 transitional) • 26 chronically homeless persons io Under 24 CFR § 91.5, homeless subpopulations" include but are not limited to the following categories of homeless persons: severely mentally III only, alcohol/drug addicted only, severely mentally III and alcohol/drug addicted, fleeing domestic violence, youth, and persons with HN/AIDS. City of Meridian 49 Five -Year Consolidated Plan • 21 severely mentally ill homeless persons • 36 homeless persons with chronic substance abuse • 24 homeless persons who are victims of domestic violence Further data is unavailable at this time. No data Is available with regard to: • The nature and extent of homelessness in the City of Meridian • Rural homelessness and chronic homelessness in the City of Meridian • The need for facilities and services In the City of Meridian for homeless individuals and homeless families with children (Le. at lease one parent or guardian and one child under the age of 18, a pregnant woman, or a person In the process of securing legal custody of a person under 18 (24 CFR § 91.5)) • Homeless subpopulations in the City of Meridian • Characteristics and needs of LMI Individuals and families with children in the City of Meridian who are currently housed but threatened with homelessness • Characteristics and needs of extremely low-income individuals and families with children in the City of Meridian who are currently housed but threatened with homelessness • The nature and extent of homelessness in the City of Meridian by racial group • The nature and extent of homelessness in the City of Meridian by ethnic group • The number of elderly persons in the City of Meridian who are not homeless but require supportive housing • The number of frail elderly persons in the City of Meridian who are not homeless but require supportive housing • The number of persons with mental, physical, or developmental disabilities in the City of Meridian who are not homeless but require supportive housing • The number of persons with alcohol or other drug addiction in the City of Meridian who are not homeless but require supportive housing • The number of persons with HIV/AIDS and their families in the City of Meridian who are not homeless but require supportive housing • The number of public housing residents in the City of Meridian who are not homeless but require supportive housing Homeless Strategy (24 CFR §§ 91.215(x)(2); 91.215(d)(2-4)) Further data is required to assess the needs of homeless persons in Meridian specifically, and in particular their individual needs, emergency shelter needs, transitional housing needs, and needs with regard to transitioning to permanent housing and Independent living. Comments received Indicate that affordable housing for low-income persons is a much greater concern than homelessness in Meridian. Further, given the almost exclusive availability of services for homeless persons in neighboring Boise, and the dearth thereof In Meridian, it is unlikely that there is a large homeless population in Meridian. Based upon the available evidence, and the lack of data available to properly estimate homeless needs, the investment of CDBG funds In projects to ameliorate homelessness is a lower priority than other affordable housing objectives. According to the most recent point -in -time count, as submitted in the CoC grant application, the following data reflect the estimated homeless population and subpopulations for all of Ada County, which has a population base of more than 383,000, and includes Meridian: City of Meridian 50 Five -Year Consolidated Plan 0 Homeless Population Homeless Subpopulations Chronically Homeless Severely Mentally IIII Chronic Substance Abuse Veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth (under 18) 0 Sheltered Unsheltered Total 472 109 581 4 22 26 6 15 21 19 17 36 2 22 24 N/A N/A N/A 12 11 23 0 0 0 Recent studies and surveys, conducted by Boise State University, have revealed a variety of reasons for chronic homelessness in Ada County. While the primary reason is often the lack of (or limited access to) affordable housing, there are many underlying Issues that may perpetuate homelessness. The studies mentioned before indicated that forty percent of Boise's MSA homeless population reported having addiction Issues, and thirty percent reported having a diagnosis of severe mental Illness. These obstacles must be considered, and Individuals who are experiencing homelessness must be given an opportunity to address these barriers in order to obtain and maintain permanent housing. Developing a successful strategy to break the cycle of homelessness and prevent future homelessness requires accurate, unduplicated, reliable data on the numbers and needs of homeless Individuals and families. Point -in -time data is crucial to determining immediate unmet needs for services, shelter, and housing options and is helpful in identifying in-depth system weaknesses such as the need for shelter/housing options to meet the needs of treatment or service -resistant individuals or families who present special challenges. However, for truly effective planning, annualized, unduplicated data, including the numbers and needs of those turned away by providers, must be considered as well. This is particularly Important in the development of prevention strategies. Boise MSA conducts an annual point -in -time count of the homeless population. This Involves simultaneously counting of individuals/families both on the streets and in shelter facilities. In order to utilize population data to effectively address structural and individual factors creating and perpetuating homelessness, further classification and categorization is required. A more deliberate, effective plan Is possible if it focuses on distinct subpopulatlons as well as on categories of individuals that cut across these distinct subgroups. This is especially true since, In reality, there are separate programs and continuums of services and housing options for each subgroup. Providers have also developed separate programs for categories of individuals that cross subgroups. In addition to the homeless, others clients are represented as well: victims of domestic abuse, persons with mental and/or physical illness, veterans, racial/ethnic minorities, persons with drug/alcohol abuse issues and those facing unemployment are served. Emergency shelters and transitional housing is needed by these populations to provide stabilization while they work with social service agencies to access housing. The three major subgroups of the Boise City/Ada County homeless population are: 1) substance abusers (alcohol and drugs); 2) persons with serious mental illness and/or dual diagnoses of mental illness complicated by substance abuse; and 3) families with children. The major categories of homeless people that are Included in these subgroups are veterans, persons with HIV/AIDS, and victims of domestic violence. City of Meridian 51 Five -Year Consolidated Plan • 0 The City of Boise and Ada County do not have a sobering station or a detoxification program and the current shelters do not accept persons who are Intoxicated. Interfaith Sanctuary, which is only open during the winter months, will accept Intoxicated persons, as well as referrals from local law enforcement agencies; medical facilities and social services providers all agree that this is a critical need. While social service agencies work to get more people into long-term housing, people need a safe and secure shelter. Without access to an emergency shelter, persons facing homelessness are more likely to become the victim of a crime, in danger of inclement weather, or susceptible to disease. These threats create a long lasting burden on the larger community, stressing safety and medical systems, which are not designed to serve such populations. The overall well being of the community Is impacted when some of Its members are "left out in the cold." Interfaith Sanctuary's Executive Committee, consisting of representation from EI Ada Community Action Partnership, Supportive Housing/Innovative Partnership, Corpus Christi House, The Interfaith Alliance, Catholic Charities of Idaho, and the Roman Catholic Diocese of Boise, has met on a continuous basis to plan and implement a viable shelter system for Boise. Currently, the Board of Directors is meeting to develop funding streams, locate and obtain a site for permanent operations, and create a non-profit plan for operations. A wide range of agencies and groups have become Included in the process. Other shelters such as the Rescue Mission, Booth Memorial Home, and Corpus Christi House, have developed working relations with Interfaith Sanctuary. Area medical facilities and police coordinate services, relying on the Sanctuary to receive people who are homeless that have come into contact with their facilities. Social service and governmental agencies such as SHIP, EI -Ada, and the Veterans Administration provide services in conjunction with Interfaith Sanctuary. Faith organizations, representing much of the larger community, have contributed money, resources, and volunteers to support the Interfaith Sanctuary project. As a new member of the Continuum of Care, Meridian staff will be able to develop relationships and understand the support network of the area's homeless and many service providers. They will work closely with each of the following housing providers listed in the charts to assist In meeting the needs of the homeless and at risk of becoming homeless. In coordination with other members of the Continuum of Care, the City will join in implementing the 10 -year Plan to End Chronic Homelessness, called Improving Access to Mainstream Resources for the Chronically Homeless, the following goals will be addressed: • New permanent housing beds for chronically homeless persons (to be achieved with the development of Recovery Village); • Increase the percentage of homeless persons staying in permanent housing by increasing access to supportive services and removing barriers to staying in permanent housing; • Increase the percentage of homeless persons moving from transitional housing into permanent housing by increasing the permanent housing stock and increasing access to supportive services such as substance abuse, detoxification, and treatment; • Increase the percentage of homeless persons becoming employed; and • Ensure that the Continuum of Care has a functioning Homeless Management Information System. City of Meridlan 52 Five -Year Consolidated Plan • 0 Geographic allocation of Homelessness investments (24 CFR § 91.215(a)(1)) The City's Investment of its Homelessness CDBG funds will not be allocated in a particular geographic area, but will benefit Meridian as a whole. In an effort to help low-income families avoid becoming homeless, pursuant to 24 CFR § 91.215(d)(1), efforts to disseminate Information regarding homeless and transitional service providers through the Community Resource Directory will be more pronounced in Census Tract 10322, Block Group 2, but this activity will also occur citywide. Obstacles to meeting underserved homeless needs (24 CFR § 91.215(a)(3)) CDBG-funded activities in the priority goal category of Affordable Housing/Homelessness will address the following obstacles to meeting underserved needs of homeless persons In Meridian: • Near absence of facilities and services for homeless persons In Meridian. • Lack of information about locally- and regionally -available facilities and services. • Lack of, or limited access to, affordable housing. • Need for facilities to treat underlying causes of homelessness, including substance addiction and mental illness. The City of Meridian will undertake the following actions to address these identified obstacles: Through the efforts and activities of the Mayor's Affordable Housing Task Force, the City will partner with non-profit housing developers to construct a subsidized housing unit or facility to serve homeless, elderly, or special needs persons. The City will promote awareness of local and regional services and facilities serving homeless persons, and persons at risk of becoming homeless, through the Community Resource Directory. Institutional structure for carrying out homeless plan (24 CFR § 91.215(k)) In carrying out Its homeless plan, the City will work in cooperation with the following private industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • EI -Ada Community Action Partnership • The Community Action Partnership Association of Idaho (CAPAI) • Idaho Department of Health and Welfare, Division of Welfare • Mayor's Youth Advisory Council • Mayor's Faith Ambassadors Council • Idaho Housing and Finance Association (IHFA) • Boise City/Ada County Housing Authority (BCACHA) • Interfaith Alliance Sanctuary • Boise City/Ada County Homeless Coalition • Boise City/Ada County Continuum of Care • Boise Valley Habitat for Humanity • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • City of Eagle City of Meridian 53 Five -Year Consolidated Plan • 0 • Garden City Urban Renewal Agency • Community Planning Association of Southwest Idaho (COMPASS) The City will draw on the strengths of this delivery system, including the longevity and experience of these established entities, the comprehensive nature of coverage provided by these existing entitles, and the willingness of these entities to partner with and mentor the City In homelessness -related CDBG programming. The City will be aware of, and work to minimize any Impact of, potential gaps in this delivery system, Including a need for ongoing attention to communication, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, both by remaining visible in the homeless service provider community - attending meetings, joining e-mail list-servs, proactively networking - and through the Affordable Housing Task Force, which will invite many of these service providers to work together toward the objective of preventing and combating homelessness in Meridian. Coordination (24 CFR §§ 91.100(a)(2) and 91.215(1)) In preparing the City's homeless strategy, the City consulted with public and private agencies that provide assisted housing, health services, and social services to homeless and chronically homeless persons, including the Interfaith Alliance Sanctuary, the Boise City/Ada County Homeless Coalition, the Boise City/Ada County Continuum of Care, and EI -Ada Community Action Partnership, in order to determine what resources are available to address the needs of Meridian's chronically homeless population. Meridian partners with these regional service providers to support safe, decent, and affordable transitional and permanent housing facilities are available for the homeless and those at risk of becoming homeless. The following goals reflect the Ten -Year Plan to End Chronic Homelessness. City of Meridian 54 Five -Year Consolidated Plan t i �► sjeaAL OT U! ;uawawalyOV o v 0 0 0 � a o o rn ol.iawnN Lunn m Lan 0 ^ Ln Ln o U '° s.FeaA 5 ul ;uaulaAa143V Ln o al.iauanN N o^o t�0 N tJ tm N ew ^ S41UOLU �, o u? S ZT ul ;uawanaly2d'? a8 ^ o v > tm W aliawnN r00i u° Ln (lana- o 0 o a� ;uajano) aullases o '" n 0 Go o rn .*'ttm �faU to o d 'v 0 w m o 0 triMn a e ,oa„!O ou0La = ° ou— ou ou c c c O A N C aR L O G g,O F �a C9+,L7 to= C U La~"Lo- •�a `' N a a U to u m U O a O t ug i'c o u •-� w� a o m ED m— ELS c . a co ELS a N E ,.., —aoi� � a1°i�,o uzi to m C c o ' N CL 0 C %0-. c O c 0 t O Ln > C C �� H H r c c 0 E +� + a+ C w O^ s a fn m_C L(o s C " ro °' c a+ c +' to �c>$ 0 C lj �'p tN 0 E �g �` c Eo 9 {�0 {7+ (A EC O m w € O O L O c O N N Na toE +: uE rli € a Nm c o°� — �c•c w to co ° � .2 CL o _o J� rnN v L o 3 0 > > too c ° o.° O N N C '� c t w 4'y C OtVo a O d 'Lim c C a� u C 9 ° 9 °� eo y� 0 O c cn 3 a� Y ° U) spa1p U o +, L$ E E 9 Z N cn N-0 0 to E co 7 C `� to C E O V n �` C+�' c �EQ C o ow U o c ry to o s U w ..� °ass v E ` �+ to i c,o a t>o E� pO $ +� U aV rli d > a� o > c„_ c ° 1EU) o 0 0` C N �n tro E tm 5o —�i ao,c� o o tcoCU�E 1Occ c�y° (n .0 o,o 0+0+ to =U c c 0 a to cL E+' = c am ,, p�+ a0' c"a di a o O—O. d c a 'O^ ° to a4+ '° N pQ .0 9 4.+ 3 = 0 $ m c c _� _ = �+ too C7 O my tNo� F, 3�� c0 �a� L� IA 3w I a`0iaci }ut aoiiou'3'� }+rL co � �?c - E ccco oto c rngc Sa a oa o.-tc� E�'" O �� �E�coU�U=U$ co Lnarli C�I� C t01m+0 W U) O o ''� W^ 0 2 0 m W +°+ V H= -p at �� u i> to a0+ Ca u=o C O c Oma_ �L- Vf 3—_C w a 0 r >_ 0 N 2 0 c &0 0 Na to CL r4a o, � Et,o w p m rs—to, (� U. .� C Wo N Cm U) t`no 2 C +°-' � � � v}'i tp N -0a o O C a E'w� 00 a`, `uEc uEc°1 uEpvo-ol NSE O w °' Uu� ~-coo 4i.cc o "rad wLnt; a ni o v E ri o E ° of o aEi a ui.i0c vim► 0 • OTHER SPECIAL NEEDS (24 CFR § 91.215(e)) Non-homeless/special needs priorities and objectives (24 CFR § 91.215(a)(4)) The City includes housing for non -homeless persons with special needs (elderly, frail elderly, persons with mental, physical, or developmental disabilities, persons with alcohol or other drug addiction, and persons with HIV/AIDS and their families) among Its Affordable Housing goals for Investing CDBG funds in Meridian. The City's goals, action items, and anticipated outcomes for investing CDBG funds in assisting non -homeless persons with special needs are set forth fully above. The following is a reiteration of that portion of the goals, action Items, and anticipated outcomes that relate specifically to non -homeless persons with special needs. PRroRrrY #2: Affordable Housing OBJECTIVE CATEGORY: Providing Decent Housing GOAL: 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 2007-2011 AcTloN ITEMS 6. The City will partner with various affordable housing service providers (e.g. IHFA, BCACHA, NHS, BVHFH, SHIP, EI - Homeless and Ada, Habitat for Humanity) to leverage resources and funds Transitional Housing to provide one (1) housing unit or facility serving homeless, Action Items: special needs, or elderly persons. 7. The City will support faith -based groups and local non- profits with referrals to transitional housing and homeless shelters located in the region through the development and maintenance of a Community Resource Directory. This Directory will be primarily distributed within Census Tract 10322, Block 2, and to the public through service providers, non -profits, and the Mayor's Faith Ambassadors. ANTICIPATED OUTCOMES: 6. One (1) housing unit or facility serving homeless, special needs, or elderly persons will be in place. 7. The Meridian Community Resource Directory will have been distributed to fifty (50) residents of Census Track 10322, Tract 2, and to one hundred (100) other Meridian residents. Geographic allocation of Non-homeless/special needs Investments (24 CFR § 91.215(a)(1)) The City's Investment of Its Non-homeless/special needs CDBG funds will not be allocated In a particular geographic area, but will benefit Meridian as a whole. In an effort to help low - Income persons with special needs, efforts to disseminate Information regarding homeless and transitional service providers through the Community Resource Directory will be more pronounced in Census Tract 10322, Block Group 2, although this activity will also occur citywide. City of Meridian 56 Five -Year Consolidated Plan 0 0 Estimated needs of Non-homeless/special needs persons (24 CFR §§ 91.215(a)(2)) Further data Is required to assess the needs of Non-homeless/special needs persons in Meridian, and in particular their needs of such persons who are also part of extremely low - Income, low-income, and moderate -income households. Public comments received indicate that, in Meridian, while affordable housing for low -Income persons is a greater concern than the needs of Non-homeless/special needs persons, improved and increased supportive services and facilities to serve non -homeless special needs persons, elderly persons in particular, is a source of elevated concern. Based upon these comments, the available evidence, and the need for further data to properly estimate needs, the investment of CDBG funds in programming to implement or support housing or other services for non -homeless special needs persons is a medium priority among the City's affordable housing objectives. Obstacles to meeting needs of underserved Non-homeless/special needs persons (24 CFR § 91.215(a)(3)) CDBG-funded activities in the priority goal category of Affordable Housing/Nonhomeless special needs persons will address the following obstacles to meeting underserved needs of homeless persons in Meridian: • Lack of adequate facilities and services for Non-homeless/special needs persons in Meridian. • Lack of information about locally- and reg Iona lly-avaliable facilities and services. • Lack of understanding of ADA provisions, procedures, and compliance. The City of Meridian will undertake the following actions to address these identified obstacles: • Through the efforts and activities of the Mayor's Affordable Housing Task Force, the City will partner with non-profit housing developers to construct a subsidized housing unit or facility to serve homeless, elderly, or special needs persons. • The City will promote awareness of local and regional services and facilities serving Non-homeless/special needs persons through the Community Resource Directory. • Meridian will utilize "The ADA Best Practices Tool Kit for State and Local Governmentsn to understand and maintain compliance with ADA. City of Meridian, Idaho 57 Five -Year Consolidated Plan 0 r COMMUNITY DEVELOPMENT (24 CFR § 91.215(fi)) Nonhousing Community Development priorities and objectives (24 CFR § 91.215(a)(4)) The City's Nonhousing Community Development programs include its first priority for Investing CDBG funds in Meridian: Economic Development within the Meridian Urban Renewal Area, and Its third -priority investment: Community Improvement of the Census Tract 10322, Block Group 2 neighborhood. The City's goals, action items, and anticipated outcomes for investing CDBG funds in Nonhousing Community Development are set forth below. PRIORITY #1: Economic Development OBJECTIVE CATEGORY: Expanding Economic Opportunities GOAL: Improve economic conditions in the Meridian Urban Renewal Area, creating access to services and jobs for LMI persons. 2007-2011 AcrtoN ITEMS: 1. The City will, as deemed feasible, Invest CDBG funds toward the completion of three (3) CDBG-eligible improvements as set forth in the Meridian Revitalization Plan. 2. The City will complete and maintain a database of vacant and deteriorating commercial buildings within the Meridian Urban Renewal Area. 3. The City will collaborate with MDC, the Meridian Chamber of Commerce, and the Meridian Downtown Business Association to encourage business development and commercial growth In downtown near Census Tract 10322, Block Group 2 and other LMI housing. ANTICIPATED OUTCOMES: 1. Six (6) new LMI jobs will be created. 3. Ten (10) businesses will locate and/or expand within the Meridian Urban Renewal Area. PRIORITY #3: Community Improvement OBJECTIVE CATEGORY: Providing a Suitable Living Environment GOAL: Support neighborhood revitalization activities In Census Tract 10322, Block 2 that promote public health, safety, and welfare. 2007-2011 AcrroN ITEMS: 1. The City will reduce neighborhood deterioration through targeted code enforcement, working with ten (10) households to enforce property maintenance, zoning and other ordinances affecting buildings, lot appearance, and safety. 2. The City and Its community partners will conduct one (1) neighborhood clean-up or Improvement activity each year within Census Tract 10322, Block 2. 3. The City will help address key social and human service needs (e.g., family support, youth development, child care, senior services, substance abuse, homelessness support City of Meridian, Idaho 58 Five -Year Consolidated Plan services, financial counseling, domestic violence, veteran's affairs, transportation, educational, employment training) through creation and distribution of the Community Resource Directory, containing Information regarding regional service providers ANTiciPATED OuTcoMEs: 1. Ten (10) code enforcement cases for properties In Census Tract 10322, Block 2 will be opened and resolved. 4. Five (5) neighborhood clean-up or Improvement activities will have been accomplished. S. Twenty-five (25) residents of Census Tract 10322, Block 2 will demonstrate an increased awareness of social and human service providers and programs. Geographic allocation of Nonhousing Community Development Investments (24 CFR § 91.215(a)(1)) The Meridian Urban Renewal Area (URA) consists of 660 acres with boundaries of the I-84 freeway to the south, Cherry Lane/Fairview to the north, 4th Street to the west, and Five Mile Creek to the east. This area has a history of slow growth primarily attributable to Inadequate and deteriorating public improvements and facilities, poorly maintained properties, undeveloped and underdeveloped properties, diverse property ownership, and other deteriorating factors. The primary emphasis of the City's CDBG programming here will be the development of jobs, businesses, and services to benefit nearby LMI residents. A map of the URA may be found in Appendix B. Nonhousing Community Development investments will also be geographically delineated within Census Tract 10322, Block Group 2 in order to benefit LMI residents. Allocation of Nonhousing Community Development priorities (24 CFR §§ 91.215(a)(2)) Public comments received indicate that, in Meridian community development is the highest priority for investment of CDBG funds. The historic downtown business district Is clearly In need of revitalization. Over the next five years, the City will work with the Meridian Development Corporation (MDC) and the newly formed Downtown Business Association to ameliorate infrastructure deficiencies and recruit business and new LMI job creation. The oldest neighborhoods in Meridian surround the Meridian Urban Renewal Area, including Census Tract 10322, Block Group 2. Meridian's annual CDBG allocation amount is limited and therefore will limit the number of activities conducted. It is through the following partnerships that the City will leverage funds to accomplish the identified goals and objectives. Consultation (24 CFR § 91.100(a)(4); 24 CFR § 91.215(1)) To the extent practicable, the City notified adjacent units of general local government, and worked with the following partners in developing the nonhousing community development portion of the consolidated plan: • City of Boise. Planning and Development Services Department, Housing and Community Development Division. City of Meridian, Idaho 59 Five -Year Consolidated Plan 0 0 • Community Planning Association of Southwest Idaho (COMPASS1 The metropolitan planning organization (MPO) for northern Ada County and Canyon County (see 24 CFR § 91.100(a)(5)). Meridian Development Corporation (MDC): MDC was established in 2001 as the City's urban renewal agency. It Is committed to the economic stimulation and expansion of downtown Meridian. MDC's goals include support of renewal and redevelopment through strategic use of resources to create successful projects that will attract and serve the people of Meridian. MDC's vision is one of a multi -use downtown, with a wide variety of residential opportunities, public and private office buildings, entertainment, and quality dining and shopping in the midst of common areas and public open space. MDC's focus areas for downtown are that it: be pedestrian -friendly and transit -supported, provide sustainable jobs, and feature public art, affordable workforce housing, public parking, and a balanced retail environment. MDC Is governed by a seven -member Board of Commissioners appointed by the Mayor and City Council for rotating three-year terms. Public participation in Board meetings is invited and encouraged. • Meridian Downtown Business Association: With the support of MDC, the Meridian Downtown Business Association has recently been formed. This new association will bring together businesses with the common interest of revitalizing the downtown district. Planning sessions are underway to formulate and then conduct activities to enhance downtown vitality. • Meridian Senior Center: The Meridian Senior Center is located In Old Town and serves as a valuable community center and meeting place. The seniors have offered to host the Old Town Neighborhood Association meetings and provide copies of the Community Resource Directory to their membership. Meridian Food Bank: The Meridian Food Bank was established in April 2004 to address the food -provision needs of area families. The Food Bank provides canned goods, dry foods, fresh fruits and vegetables, and various paper products, as well as baby food and diapers for Infants. During the holidays, Thanksgiving dinners and Christmas meals are provided. Located In downtown, it served a total of 3,414 people in 2005 and 6,387 people in 2006. On a monthly basis it serves approximately 700 persons (e.g., 735 in July 2007), many arriving on foot or by bicycle from surrounding neighborhoods. The value of food and commodities they provide range from $45,000-$50,000 per year. The building that they currently occupy has been sold and the Food Bank will need to find a new location; it has a firm commitment to stay In the downtown area and continue serving clients who live nearby. Meridian's Promise/An Alliance for Youth: Meridian's Promise is affiliated with a national Alliance for Youth based on shared beliefs, principles and aspirations. The mission is to recognize and empower people from every sector of the community, as they work together to build the character and competence of Meridian's youth by fulfilling one or more of the Five Promises: 1. Ongoing relationships with caring adults. 2. Safe places with structured activities during non -school hours. 3. Healthy start and future. 4. Marketable skills through effective education. S. Opportunities to give back through community service. City of Meridian, Idaho 60 Five -Year Consolidated Plan Mayor & CEO's Kids Book Club: Children in grades 3-5 are encouraged to join the club which meets at the Meridian Library the first Thursday of each month, October through May. The Mayor and community leaders offer insights to the students about the value of reading and lead discussions about the books selected for monthly reading. Upon completion of their reading assignment, the student gets to keep a copy of the book. The program Is free of charge. • EI -Ada Community Action Partnership: Staff at both the Garden City and Boise offices conducts outreach activities in Meridian. Idaho Department of Health and Welfare: This service Is the statewide information and referral service call center, housed In the Idaho State Department of Health and Welfare In Boise; it contains a database of social services available at low-cost, no - cost, or sliding scale. The telephone service, accessible free from any telephone by dialing 2-1-1, is available Monday through Friday from 8:00 a.m. to 6:00 p.m. The database is also accessible on-line 24 hours a day from any Internet accessible computer (available free at the public library). 211 Idaho is an initiative of United Way of Treasure Valley who has partnered with the State Department of Health and Welfare in order to expand these no -cost services to all in the community. Obstacles to meeting underserved Nonhousing Community Development needs (24 CFR § 91.215(a)(3)) CDBG-funded activities In the priority goal category of Nonhousing Community Development will address the following obstacles to meeting underserved needs in Meridian: • Need for expanded opportunities for new jobs employing low-income individuals. • Need for affordable housing in proximity to the work place. • Need for additional education and training opportunities leading to new employment. • Lack of a neighborhood association In Census Tract 10322, Block Group 2 and surrounding neighborhoods. • Lack of Information about social services and supportive programs. Institutional structure for carrying out community development plan (24 CFR § 91.215(k)) In carrying out its community development plan, the City will work in cooperation with the following private industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • Meridian Development Corporation • Mayor's Youth Advisory Council • Mayor's Faith Ambassadors Council • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • City of Eagle • Garden City Urban Renewal Agency • Community Planning Association of Southwest Idaho (COMPASS) • Meridian Senior Center • Idaho Commission for the Blind and Visually Impaired • Idaho School for the Deaf and Blind • Idaho Council on Developmental Disabilities City of Meridian, Idaho 61 Rve-Year Consolidated Plan • The City will draw on the strengths of this delivery system, including the longevity, experience, and specialized expertise and knowledge provided by these existing entities, and the willingness of these entities to partner with and mentor the City in homelessness - related CDBG programming. The City will be aware of, and work to minimize any impact of, potential weaknesses of this delivery system, which may include a need for ongoing attention to communication, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, by attending meetings, joining e-mail list-servs, and proactively networking to promote a coordinated effort toward the objective of community development in Meridian. City of Meridian, Idaho C2 Five -Year Consolidated Plan ANTI -POVERTY STRATEGY (24 CFR § 91.215(j)) Goals, Programs, and Policies for Reducing Poverty In 2006, Boise City compiled an antipoverty strategy which included the MSA as a component of Its consolidated plan. This MSA area Includes residents of Ada County, and the Cities of Garden City, Meridian, Kuna, Star and Eagle. In discussions with Boise City staff and the other communities included in the MSA, it was decided to utilize the current antipoverty strategy developed by Boise. Only a few adjustments have been made to reflect Meridian specific information. This strategy Is included herein to meet HUD's Consolidated Plan guidelines. Meridian's poverty status in Census 2000 reported 1,926 (5.6%) Individuals live in poverty. Of that statistic 436 (4.5%) families live below poverty level. The primary use of Community Development Block Grant funds (70%) will go to help people rise out of poverty, rather than merely easing their situation temporarily. Although essential short-term direct aid such as emergency food and shelter maybe provided, the thrust of the antipoverty strategy is to address poverty's root causes and assist people in becoming self-sufficient in the long-term. Two key components of helping people attain self-sufficiency are employment and housing. Examples of programs that directly Influence people's ability to escape poverty include job education, micro -enterprise training and assistance, enrichment, development, and job placement services as well as housing advocacy, homelessness prevention, expiring use prevention and rental and homeownership assistance. Projects that indirectly affect poverty Include those that upgrade the community, and provide transportation and child care services that help people access employment and services. CDBG and HOME funds are often used as matching funds for other grants that also contribute to reducing the number of poverty level families. Thus, the power of these federal dollars is leveraged to the fullest extent possible. Recognizing that limited funds should be focused where the need is greatest, Meridian will give preference to projects that directly benefit low- and moderate -income residents or serve low- and moderate -income neighborhoods. This strategy will ensure that scarce resources are directed to best serve those who have the greatest need, Including those areas with the greatest concentrations of poverty. A number of other public, private, and partnership resources are available to assist the City in the reduction of poverty rates in Meridian. These programs include IHFA's Family Self - Sufficiency program, the United States Department of Health and Human Services' Head Start program, the Boise City/Ada County Continuum of Care, EI -Ada Community Action Partnership; the Community Action Partnership Association of Idaho (CAPRI); Idaho Department of Health and Welfare, Division of Welfare and Division of Health, Bureau of Community and Environmental Health; Mayor's Faith Ambassadors Council; Meridian Senior Center; Boise City/Ada County Housing Authority (BCACHA); Idaho Commission on Aging; and Boise Valley Habitat for Humanity. Antipoverty Funding Last year, Ada County residents and businesses received $207 million from the Idaho Department of Health and Welfare programs that help people In need. The disbursement of state and federal tax dollars amounts to $638 for every man, woman and child residing in City of Meridian, Idaho C3 Five -Year Consolidated Plan 0 0 Ada County. This includes citizens who may not receive a single direct service from the Department. The statewide average is $839 per capita. The Department distributed over one billion dollars in 2006 to Idaho communities. These funds came from Medicaid, additional payments to hospitals, Food Stamps, Idaho Child Care Program, Women, Infants and Children nutritional program, foster care and a variety of other assistance programs. The Department's Medicaid Division spent $173 million on health care for residents of Ada County, a $ 9 million increase over the previous year. Total Medicaid spending in Ada County was $220 million because many people from other counties travel to Boise for medical care. Last year, Ada County hospitals received $2.8 million in Disproportionate Share. That money can be used for any hospital purpose, so it has the potential of providing service for any patient, not just Medicaid clients. The money is In addition to payment for regular services to Medicaid clients. Five hospitals in Ada County, Including St. Luke's and St. Alphonsus, received $64 million for Inpatient and outpatient care bringing the total Medicaid investment in Ada County hospitals to $67 million. Ada County residents received $15.5 million in Food Stamps, spending $13.9 million with grocers in the county to help feed their families. Antipoverty Initiatives The Idaho Department of Health and Welfare, Division of Welfare administers self-reliance programs serving low-income individuals and families. Field-based personnel in offices around the state process applications for services that help families In crisis situations. Those services also assist families in becoming more self-reliant. The Division manages state and federal programs including Child Support, Food Stamps, Child Care, Temporary Assistance for Families In Idaho (TAFI), and Aid to the Aged, Blind, and Disabled (AABD). Welfare programs provide critical aid for families while requiring participants to strive for employment and self-reliance. The Division does not manage the Medicaid Program but does determine Medicaid eligibility. Other programs, managed through contracts with local organizations, include Food Commodities, Energy Assistance, Telephone Assistance, and Weatherization Assistance. The Division of Welfare promotes stable, healthy families through program access and support services. Self -Reliance Services The Division provides services in the following categories: Benefit Program services provide food, medical, child care, and cash assistance. Applications are available In field offices around the state, by phone, mail, and the Internet. These services have strict eligibility requirements and include: - Food assistance (Food Stamps); - Child care assistance (Idaho Child Care Program); - Medical assistance under a variety programs for children, adults with low income, pregnant women, disabled individuals, nursing home care, and help with health Insurance costs or Medicare premiums; and - Cash assistance (TAFI, AABD). Child Support services, helping families by: - Locating an absent parent, conducting paternity testing, or creating a new or enforcing an existing child support order; City of Meridian, Idaho 64 Five -Year Consolidated Plan Mandating child support participation for individuals receiving Food Stamps, Medicaid, or TAFI. This requirement is an effort to encourage participant self-reliance and Increase household Income while receiving benefit program services; and Providing help to other states to enforce and collect child support for parents living in Idaho. These interstate services account for about one-fifth of Idaho`s cases. Contracted services in local communities include: - Locating an absent parent, conducting paternity testing, or creating a new or enforcing an existing child support order; - Nutrition -related services and food commodities; - Low-income home energy assistance; - Telephone assistance; - Child care provider education; and - Weatherization. Benefit Programs The Division of Welfare manages benefit payments In four major programs: Food Stamps, Child Care, Medical, and Cash Assistance (through Temporary Assistance for Families In Idaho-TAFI, and Aid to the Aged, Blind, and Disabled). The Food Stamp Program helps low-income families maintain good health and nutrition. Federally funded, it is managed by the state, and helps families buy the food they need using an Electronic Benefits Transfer card, which works like a debit card. Participation is sensitive to changes In the economy. During the economic downturn from 2001 to 2004, participation Increased 53%. In June 2005, statewide enrollment peaked at 94,956, up slightly from 92,963 In June 2004. Enrollment has leveled off, but participation remains high. The leveling off of the Food Stamp growth rate indicates the economy is rebounding, but the working poor remain In low-paying jobs. Recipients fall into two groups: working poor families and families with adults who are elderly or disabled. As of June 2005, 69% of recipient families included adults working or seeking work. The average monthly benefit in 2005 was $229 per family. The remaining 31% of Food Stamp households are families where all adults are elderly or disabled. Forty-eight percent of all individuals receiving Food Stamps in Idaho are children. The average monthly earnings for households containing three to four family members are $1,020. The Idaho Child Care Program (ICCP) helps low -Income families pay for child care while parents work or attend educational or training programs. ICCP subsidies are an essential support that helps families become self-reliant and maintain employment. Of families participating: 88.7% are employed; 9.5% are In training or going to college; and 9.3% attend college and work. Ninety-two percent of families served have three or fewer children, and most of these families have monthly Incomes at or below $1,500. Many families receiving ICCP benefits contribute to their child care expenses through a co- payment with the state. The Division of Welfare determines financial and personal eligibility for individuals who apply for Medicaid Services. The Division of Medicaid determines health care services or coverage that an individual may receive, depending on the Medicaid program approved or the type of care a person requires. Each year, more than 72,000 applications are processed statewide for Medicaid and completed for re -determination of continuing eligibility for 171,000 Medicaid beneficiaries. In a typical year, more than 220,000 people access health coverage through Medicaid programs, which includes more than 125,000 children. City of Meridian, Idaho 65 Five -Year Consolidated Plan r 0 Temporary Assistance for Families in Idaho (TAFI) provides temporary cash assistance for needy families with children, while encouraging personal and family responsibility. Families who receive TAR cash assistance are required to participate in work preparation activities so they can become financially independent. A typical TAR participant is a single mom with one or two children under age eight. Each family receives a maximum of $309 monthly, regardless of family size. An adult usually Is eligible for only 24 months of TAR cash assistance in a lifetime. Families receiving TAR also are eligible to receive vouchers for assistance to obtain short-term training to become employed or sustain employment. A typical TAR family is on assistance for only four months. Approximately 67% of individuals receiving TAR are children whose parents are unable to care for them, typically because of drug problems or Incarceration. Often, grandparents care for children who may receive TAFI without regard for grandparent income. This cash assistance payment Improves the opportunity for children to stay with their extended families while their parents are unable to care for them. There is no work participation for these TAR cases. Child Support Services The Child Support Program promotes the physical and economic health of families by ensuring parents are financially responsible for their children. The program helps locate non-custodial (absent) parents and enforces their obligations to provide financial and medical support for their children. Contracted Services Contract services include: • Enhanced Work Services (EWS) works with self-reliance participants to help them gain, sustain, or upgrade employment opportunities. Adults receiving services through TAFI (Cash Assistance), Food Stamps, non-custodial parents in child support cases, and those at risk of coming onto TAR are candidates for EWS. • Job Education Training (JET) contracts support participant efforts in securing employment, job retention, wage enhancement, and short-term job education/training (12 months or less). Participants are referred from EWS contractors or may volunteer through the contractor, if they meet TAR eligibility. Eligible participants, after intense assessments, enhance their employability through education and skills training. • Child Support Customer Service (CSCS) delivers professional and proficient child support recelpting, case management, financial analysis audits, and customer service call center services for Idaho Child Support. • Community Services Block Grant (CSBG) revitalizes low-income communities, helps eliminate the causes of poverty, and enables families and individuals to become self- reliant. Within Meridian, services are delivered through the EI -Ada Community Action Agency that provides emergency and supportive services, employment readiness training, individual and family development counseling, food, shelter, and transportation assistance. • The Emergency Food Assistance Program (TEFAP) helps supplement the diets of Idaho's low-income citizens. USDA purchases surplus food commodities from American food producers and distributes them to states. EI -Ada Community Action Agency distributes these commodities through local food banks and soup kitchens. City of Meridian, Idaho 66 Five -Year Consolidated Plan i 0 • Low -Income Home Energy Assistance Program (LIHEAP) pays a portion of low-income household heating bills and provides energy conservation education through the EI -Ada Community Action Agency. Payment is made to heating suppliers and vendors. • Service Assistance Program assists low -Income households by paying a portion of their expense for telephone installation and/or monthly service fees. Benefits are funded by 19 telephone companies through fees Included in the monthly Invoices of Idaho telephone service customers. • Weatherization Assistance Program helps low -Income families conserve energy, save money, and improve their living conditions. Idaho's weatherization program is funded by utilities, the U.S. U.S. Department of Health and Human Services, Petroleum Violation Escrow, and the U.S. Department of Energy. Antipoverty 5 -Year Strategy Meridian will target available federal, state, and local resources to accomplish the following non -housing community development objectives: 1. Establish effective liaisons with neighborhoods, adjacent municipalities, county, state, and federal agencies to ensure the community is influential in affecting policies Impacting residents. 2. Develop and implement quantitative and qualitative outcome measurements to assure that publicly funded programs and/or services meet the highest possible standards of progressiveness, Innovation, quality of care, effectiveness and accountability. 3. Encourage publicly funded human service providers/programs to examine entrepreneurial opportunities In an effort to reduce/eliminate their dependence on continued public funding and to promote the long term viability of the organization. 4. Encourage and expand collaborative relationships with the academic community which provide for student internships and/or practicum experiences and promote the efficient transfer of technology. 5. Encourage Improved educational, training and employment opportunities for residents. 6. Encourage the development of affordable quality child-care accessible to lower Income households, and 7. Expand supervised, educational and recreational after-school activities for at risk school age children. City of Meridian, Idaho 67 Five -Year Consolidated Plan MONITORING (24 CFR § 91.230) Introduction As specified in 24 CFR § 85.40, Meridian is responsible for managing the day-to-day operations of their CDBG Program and ensuring that funds are used in keeping with program requirements. The three primary goals of monitoring are to: 1) ensure production and accountability; 2) ensure compliance with CDBG and other federal requirements; and 3) evaluate organizational and project performance. Quarterly and Annual Performance Monitoring of Ciity Implemented Projects The Consolidated Plan and, subsequently, each Annual Action Plan clearly sets forth identified goals, objectives and outcomes. The City has established and will maintain records to enable staff, HUD, auditors and the general public to determine the status of each funded activity, as well as overall program progress and status. To ensure that federal requirements are being met, including requirements involving the timeliness of expenditures, staff will develop checklists and reports for all programs and activities implemented by the City. Information will be entered Into the Integrated Disbursement and Information System ("IDIS") database from monthly activity reports and the Quarterly Progress Reports. This vital information is tracked to record and then analyze how projects are conforming to the Plan's priority needs, objectives and performance measurements. Internal Quarterly Reports will be produced and provided to the Mayor and City Council. On this quarterly basis and then at program year's end, the City will conduct an assessment of accomplishments to date. These assessments will be Imperative in completing the Consolidated Annual Performance and Evaluation Report (CAPER). The City will follow the Citizen Participation Plan (see Appendix A) in this process. Subreciplent Monitoring Plan (In the Program Year 2007, the City' staff will be responsible for implementing all program activities. In consideration of future Program Years, with the possibility of implementation being conducted by subreciplents, the following plan will be used.) To accomplish subreciplent monitoring, the City will use a variety of monitoring techniques to review for compliance. Through phone conversations, written correspondence, desk monitoring and on-site monitoring visits, staff is able to review each subrecipient's ability to meet the CDBG program's financial, production, and overall management requirements and make necessary determinations or take necessary actions to preserve program integrity. Although the City will strive to meet a goal of one monitoring visit every year per funded activity, some activities may warrant additional visits where conditions exist Indicating an activity may be "high risk." In an effort to address these potential problem areas, the City has developed a risk assessment process to aid in determining the timing a frequency of monitoring visits required for individual activities. Projects which are determined by this process to be "higher risk" would then be monitored before, and likely more frequently than, "lower risk" projects. An outline of this process and the resulting recommendations is provided in this document. Regardless of the frequency with which a project Is monitored by staff, the purpose and intent of any monitoring visit is to identify any potential areas of noncompliance and assist City of Meridian, Idaho C8 Five -Year Consolidated Plan the subrecipient In making the necessary changes to allow for successful completion of the activity. By identifying and correcting any compliance issues, the likelihood of efficient and effective services being delivered to the intended City beneficiaries increases dramatically and ensures the continued success of the both the subrecipient organization and the City entitlement. The methods and procedures involved in the monitoring process are provided in the following pages to assist in the understanding of the City's expectations and the responsibilities of a subrecipient. Role of the City Staff, in conjunction with the Mayor and City Council, is responsible for planning and carrying out the CDBG entitlement program and selecting subrecipient activities, which meet the local objectives and federal requirements of the program. After CDBG funds are awarded for individual activities, the staffs role is then to ensure that subreciplents are carrying out their programs In accordance with all applicable laws and regulations and are meeting the goals outlined In their subrecipient agreements. In carrying out this responsibility, staff will help subrecipients Identify problems or potential problems in implementing their activity, identify the causes of those problems, and help subreciplents correct them. Whenever possible, problems are corrected through discussions or negotiations with the subrecipient without the need for on-site monitoring visits. However, at least once per year, or as individual situations dictate, on-site monitoring and/or provision of technical assistance will be required. Role of the U.S. Department of Housing and Urban Development fHUDI Representatives from HUD may also conduct on-site monitoring visits to ensure that each grantee's subreciplents are carrying out their activities in accordance with HUD and CDBG requirements. HUD must monitor their grantees in a similar fashion to that outlined In this document for subreciplents and may wish to visit the City's subreciplents to document and/or verify monitoring results, progress of corrective actions, and measure success in meeting production goals. Definitions The following terms are used throughout this document: • Desk Monitoring: The ongoing process of reviewing subrecipient performance without conducting a formal site visit, using all available data and Information to make judgments about performance and determine necessary corrective action(s). • On -Site Monitoring: A visit to a subrecipient organization's place of business by staff and/or HUD staff to evaluate performance, progress, and compliance with the requirements of applicable laws and regulations. • Compliance Areas: Project areas which may be monitored to measure performance (e.g., civil rights, fair housing, financial management, national objectives, etc). • Concerns: Identified or potential problems which warrant preventative action to prevent non-compliance with applicable laws or regulations. City of Meridian, Idaho 69 Five -Year Consolidated Plan • Issues: Problem areas, which are not in compliance with applicable laws or regulations. • Findings: Substantial evidence obtained by the City or HUD staff, as a result of any monitoring or reporting activity, which Indicates significant nonperformance or noncompliance with a specific requirement of applicable laws and regulations. Continued unresolved findings may have serious Implications on future CDBG eligibility. • Recommended Action: Advice provided to a subrecipient to aid in addressing a concern or to further comply with applicable laws or regulations. • Required Action: The corrective response directed to the subrecipient required to resolve a monitoring issue or finding. A due date for implementing the required action is usually assigned. • Project (Activity): An activity or group of integrally related activities, designed by the subrecipient to accomplish, in whole or in part, a specified goal. Monitorino Activities Each year, staff will conduct a risk assessment of each funded activity to determine the degree to which an activity or subrecipient Is at risk of non-compliance with CDBG program requirements. This assessment is based on several determining factors, which are outlined below. Each activity is then assigned a score or "risk factor" based on the results of this assessment. Activities with a higher score are presumed to be at higher risk of non-compliance with one or more laws, regulations, or performance requirements and will be more closely and/or frequently monitored by staff until compliance is assured. 1. Is the subrecipient new to the CDBG program? (Y=3 / N=0) 2. Is this a new activity for the subrecipient? (Y=2 / N=0) 3. Has the subrecipient successfully completed this activity in prior years? (Y=0 / N=1) 4. Does the subrecipient have any unresolved audit findings? (Y=1 / N =0) 5. Has the subreciplent experienced recent turnover in staff responsible for conducting the CDBG activity? (Y=2 / N=0) 6. Has the subrecipient corrected any issues or findings from previous monitoring visits? (Y=1 / N=2 / N/A=0) Z Has the subreciplent consistently met performance goals in prior year activities? (Y=0 / N=1 / NIA =0) What type of activity is the applicant conducting? Public Service = 3 Economic Development = 2 Neighborhood Revitalization = 2 Acquisition/Construction = 1 Planning, Infrastructure, Public Facilities =0 Is other information available, which may Indicate a need for more frequent monitoring of the activity? (Y= 1-3/ N=0) City of Meridian, Idaho 70 Five -Year Consolidated Plan Comments: TOTAL SCORE. Activities scoring from 0-5 points are considered to be Now risk" and need a minimum amount of monitoring. These activities will generally be reviewed once per year unless situations dictate otherwise. Monitoring of these activities will generally take place after higher risk activities have been adequately addressed. Activities scoring from 6-10 points are considered to be a medium risk" and will be monitored a minimum of once every year, preferably within the first six months of the program year. Based upon the results of the Initial monitoring visit, staff will determine the need for and frequency of additional visits/reviews. These activities will generally be monitored after high priority activities have been adequately addressed. Activities scoring 11 points or above are considered to be "high risk" and will receive first priority for monitoring. High priority activities will generally be monitored within the first 3 months of the program year to head off potential noncompliance issues. High-risk subrecipients may also be required to submit additional documentation, as needed, with their quarterly reports to allow for closer evaluation of the project through desk monitoring. The need for and frequency of additional on-site monitoring visits will be determined by staff based on the results of the initial visit. Desk Monitoring Desk monitoring is an ongoing process of reviewing subrecipient performance using all available data and documentation In making assessments of subrecipient performance and compliance with CDBG requirements. This process takes place within the City and does not usually require subrecipient participation beyond submission of requested information. A. Sources of Information: The following are among the sources of information, which may be used in making determinations during the desk monitoring process: 1. Requests for reimbursements and accompanying source documents; 2. Audit reports; 3. Staff reports from prior monitoring visits; 4. Client/citizen comments and complaints; 5. Information provided by other state, federal, county, and local agencies; 6. Subrecipient responses to monitoring and/or audit findings; 7. Original grant application; 8. Subrecipient Agreement and amendments, if applicable; 9. Monthly or quarterly progress reports; and 10. Litigation, If applicable. B. The information provided to the City will be used to observe patterns, changes, etc, In subrecipient activities and to identify any problems or potential problems, and program status and accomplishments. Analysis of the data provided may Indicate the need for on-site monitoring visits by the staff to resolve Issues of noncompliance or programmatic concerns. On -Site Monitoring In addition to the desk monitoring process, the staff will conduct on-site monitoring of each CDBG activity, as is warranted by the risk analysis. The goal of this on-site monitoring is to City of Meridian, Idaho 71 Five -Year Consolidated Plan monitor activities no less frequently than every other year. Activities considered to be 'high risk" will receive on-site monitoring first, preferably within the first three months of the program year, to head off any potential areas of noncompliance and provide the subrecipient with any technical assistance to ensure compliance with CDBG requirements. Medium and low risk activities will receive on-site monitoring visits at the earliest possible date after all high risk activities have been monitored. Generally, this will occur in the fourth to sixth month of the program year. Medium risk activities will receive monitoring priority over low risk activities. Staff will notify subrecipients by mail of the time and date for their scheduled on-site monitoring visit. Notification will be provided approximately two weeks prior to the scheduled visit and will include identification of the areas to be monitored; documentation to be made available; and key staff that may need to be present. Areas to be Monitored Staff will generally review some or all of the areas identified below during the monitoring visit. Other areas for review may apply, depending on activity type, subrecipient, etc. The extent of the review of these areas will vary from one activity to another. • Project progress • Project benefit • Financial Management systems • Procurement standards • Income verification • Individual client flies • Complaint procedures • Employee records • Minority and women -owned business compliance • Civil Rights Monitoring Visit • Section 504/Handicap Accessibility Requirements • Record Keeping Systems • Property Acquisition • Relocation • Labor Compliance • Contract Management • Beneficiary Documentation • Lobbying/Political Activity • Professional Services • Audit Reports • Program Policies or Procedures When conducting an on-site monitoring visit, the staff will: 1. Conduct an entrance Interview with key staff Involved in conducting the activity; 2. Review all pertinent subrecipient flies, including any third party contractor flies, for necessary documentation; 3. Interview appropriate officials and employees of the subrecipient organization, third party contract staff, program clientele and Interested citizens to discuss the subreciplents performance; 4. Visit the project site(s) or a sampling of the projects being conducted; 5. Discuss with the subrecipient any discrepancies resulting from the review of flies, interviews, and site visits; 6. Conduct an exit interview with the appropriate official(s) and/or staff of the subrecipient organization to discuss the findings of the monitoring visit. City of Meridian, Idaho 72 Five -Year Consolidated Plan • Monitoring Results An official letter reporting the results of the monitoring visit will be sent to the authorized agency official within forty-five days of the monitoring visit. A copy of this letter will also be provided to the chairperson of the agency's governing board. This letter will generally contain the following information: • Project number and name of the activity monitored; • Date(s) of monitoring visit; • Name(s) of City staff who conducted the monitoring visit; • Names of agency officials and staff involved In the monitoring visit; • Findings and results of the monitoring visit, both positive and negative, supported by facts considered in reaching the conclusions; • Specific recommendations or corrective actions to be taken by the subrecipient; • Time frame for completion of necessary action(s); • If appropriate, an offer of technical assistance. Follow-up Action If concerns or findings identified during the monitoring visit require corrective action by the subrecipient, those actions must be completed by the subrecipient within the time frame mandated in the monitoring letter. In the event that the subrecipient falls to meet a target date for making required actions, a written request for response will be sent to the authorized agency official and board chairperson. If a subrecipient has not sufficiently responded within 30 days from the date the corrective actions were to be made, further payments to the subrecipient will be withheld until the subrecipient submits the required responses and/or takes the required corrective actions and those responses or actions are determined to be acceptable. If responses or corrective actions are determined to be unacceptable, funds will continue to be withheld until satisfactory actions are taken. Resolving Monitoring Findings When reviews of all documentation of corrective actions taken by the subrecipient indicate that the identified concerns or findings have been corrected to the satisfaction of the staff, a letter will be mailed to the authorized official of the subrecipient and the chairperson of the governing board stating that the findings are resolved. City of Meridian, Idaho 73 Five -Year Consolidated Plan 0 APPENDIX A: CITIZEN PARTICIPATION PLAN (24 CFR § 91.105) City of Meridian, Idaho 74 Five -Year Consolidated Plan 0 • Introduction: Meridian's Citizen Participation Plan (24 CFR §§ 91.105(a)(1), (a)(2)(1)) The City of Meridian's Citizen Participation Plan is set forth below; it sets forth the City's policies and procedures for citizen participation, which policies and procedures are Intended to provide for and encourage citizens to participate in the development of the consolidated plan, the action plan, and any substantial amendments thereto, as well as the performance report. Purpose of Citizen Participation Plan (24 CFR § 91.105(a)(2)(11)) The City's Citizen Participation Pian is designed to encourage participation by all Meridian citizens, with an emphasis on encouraging participation by LMI persons, those living in slum and blighted areas, those living in areas where CDBG funds are proposed to be used, and residents of predominantly LMI neighborhoods. General Objectives (24 CFR §§ 91.105(a)(2)(11-111)) The City's Citizen Participation Is designed to meet these general objectives: ■ The City will take actions appropriate to encourage the participation of all of its citizens, Including minorities and non-English speaking persons, as well as persons with disabilities. • The City will encourage the participation of local and regional institutions and other organizations (including businesses, developers, and community and faith -based organizations) In the process of developing and implementing the consolidated and action plans. • The City will explore alternative public Involvement techniques and quantitative ways to measure efforts and review program performance that encourage citizen participation in a shared vision for change in their community and their neighborhoods. • In developing and implementing the consolidated and action plans, the City will encourage, in conjunction with consultation with public housing agencies, the participation of residents of any public and assisted housing developments in Meridian, along with other low-income residents of targeted revitalization areas in which the developments are located. • The City will provide information to the public housing agency (Boise City/Ada County Housing Authority (BCACHA)) about strategic plan activities related to its housing developments and to surrounding communities. Citizen comment on the citizen participation plan (24 CFR § 91.105(a)(3)) The City will provide citizens with a reasonable opportunity to comment on the original citizen participation plan and on substantial amendments to the citizen participation plan. The City will make the citizen participation public. The citizen participation plan will be made available in a format accessible to persons with disabilities, upon request. Specifically, the City will adhere to the following procedures at different stages of development of the consolidated and action plans. Citizen participation in the development of the proposed consolidated or action plan Pursuant to 24 CFR §§ 91.105(b)(1) and (e)(1), at least forty-five (45) days before the City adopts the consolidated or action plan, and before the proposed consolidated or action plan City of Meridian, Idaho 75 Five -Year Consolidated Plan 0 Is published for comment, the City shall make available to citizens, public agencies, and other interested parties information regarding the plan, including: • The amount of assistance the City expects to receive; • The range of activities that may be undertaken, including the estimated amount that will benefit LMI persons; • The City's plans to minimize displacement of persons and assist any displaced persons; • The types and levels of assistance the City will make available (or require others to make available) to displaced persons; and • Housing and community development needs, including priority nonhousing community development needs. Pursuant to 24 CFR § 91.105(b)(3), the City shall provide for one public hearing during the development of the proposed consolidated or action plan to obtain citizens' views and to respond to proposals and questions regarding this information. This public hearing shall take place at least forty-five (45) days before the City adopts the consolidated or action plan. Pursuant to 24 CFR § 91.105(e)(3), this public hearing shall be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time is selected because It is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens by publishing, in the Valley Times and the Idaho Statesman, at least two weeks in advance of the hearing, Information about the subject of the hearing and notice of opportunity to provide written or oral comment. All materials, announcements, and notices of the hearing will Include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the information and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate, the City will provide both written interpretations) of information to be discussed one (1) week prior to the public hearing or within 48 hours of a request; and/or oral interpretation at the public hearing. The City will consider any comments or views of citizens received in writing or orally at the public hearing in drafting the proposed consolidated or action plan. Citizen participation in the proposed consolidated or action plan (24 CFR § 91.105(b)(4)) After the proposed consolidated or action plan is drafted, the City will provide for one public hearing to obtain citizens' views regarding the proposed consolidated or action plan. This public hearing shall take place at least thirty-one (31) days before the City adopts the consolidated or action plan. Pursuant to 24 CFR § 91.105(e)(3), this public hearing will be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time Is selected because it is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. City of Meridian, Idaho 76 Five -Year Consolidated Plan 0 0 Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens of this hearing by publishing, In the Valley Times and the Idaho Statesman, at least two weeks in advance of the hearing, information about the subject of the hearing and notice of opportunity to provide written or oral comment. This notice shall also include, pursuant to 24 CFR § 91.105(b)(2), a summary of the proposed plan, which summary shall describe the contents and purpose of the proposed plan and shall Include a list of the locations where copies of the entire proposed plan may be examined. Additionally, also pursuant to 24 CFR § 91.105(b)(2), the City will also publish the proposed consolidated or action plan in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine Its contents and to submit comments by: • Making copies of the entire proposed plan available at the Meridian Public Library, Meridian City Hall, the Meridian Senior Center, and, as an alternative public involvement technique per the suggestion of 24 CFR § 91.105(a)(2)(11), on the City's web page; and • Making available a reasonable number of free copies of the plan to citizens and groups that request it. All materials, announcements, and notices of the hearing will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or In the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate, the City will provide both written interpretation(s) of the proposed consolidated or action plan one (1) week prior to the public hearing or within 48 hours of a request; and/or oral interpretation at the public hearing. Following the public hearing, pursuant to 24 CFR § 91.105(b)(4), the City shall provide a 30 -day period during which the City shall receive comments by mail, e-mail, in person, and/or by telephone from citizens on the proposed consolidated or action plan. Pursuant to 24 CFR § 91.105(b)(5), the City shall consider any comments or views of citizens received in writing, or orally at the public hearings in preparing the final consolidated or action plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefor, shall be incorporated into the final consolidated or action plan. Citizen participation in adoption of the final consolidated or action plan (24 CFR § 91.105(b)(4)) Following the 30 -day comment period on the proposed consolidated or action plan, the City Council shall, at its regular or a special public meeting, review the proposed consolidated or action plan and the summaries regarding the incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final consolidated or action plan. Pursuant to 24 CFR § 91.105(f), citizens will have reasonable and timely access to this City Council meeting. Notice of such public meeting will be published in accordance with Idaho Public Meeting laws, accessibility will be controlled by Idaho Open Meetings laws, and regular City Council meetings are held after 5:00 p.m., at Meridian City Hail. Both this time and this location are convenient to actual beneficiaries of CDBG programming, and this location is set up to accommodate persons with disabilities. All materials, announcements, and notices of the meeting will include Information about how persons with disabilities and City of Meridian, Idaho 77 Five -Year Consolidated Plan non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Citizen participation in substantial amendments to the consolidated or action plan (24 CFR §§ 91.105(c); 91.505) Pursuant to 24 CFR § 91.505(a), the following changes in the planned or actual activities set forth in the consolidated or action plan shall constitute a substantial amendment thereto: 1. Making a change in the allocation priorities or a change In the method of distribution of funds; 2. Carrying out an activity using CDBG funds or program Income not previously described in the action plan; or 3. A substantial change in the purpose, scope, location or beneficiaries of an activity previously described in the consolidated plan or action plan. This change shall be defined as the increase or decrease In the cost of any approved activity by more than 25% or the change (increase or decrease) in the service area and/or class of beneficiaries of an activity. Before adopting a substantial amendment to the consolidated or action plan, the City will provide for one public hearing to obtain citizens' views regarding the proposed substantial amendment. This public hearing shall take place at least thirty-one (31) days before the City adopts the substantial amendment. Pursuant to 24 CFR § 91.105(e)(3), this public hearing will be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time Is selected because it is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens of this hearing by publishing, In the Valley Times and the Idaho Statesman, at least two weeks In advance of the hearing, and shall include information about the subject of the hearing and notice of opportunity to provide written or oral comment. This notice shall also Include, pursuant to 24 CFR § 91.105(c)(3), a summary of the proposed substantial amendment, which summary shall describe the contents and purpose of the proposed substantial amendment and shall include a list of the locations where copies of the entire plan, incorporating the proposed substantial amendment, may be examined. Additionally, also pursuant to 24 CFR § 91.105(c)(2), the City will also publish the proposed substantial amendment in a manner that affords citizens, public agencies, and other Interested parties a reasonable opportunity to examine its contents and to submit comments by: • Making copies of the entire proposed substantial amendment, available at the Meridian Public Library, Meridian City Hall, the Meridian Senior Center, and, as an alternative public Involvement technique per the suggestion of 24 CFR § 91.105(a)(2)(11), on the City's web page; and • Making available a reasonable number of free copies of the substantial amendment to citizens and groups that request It. All materials, announcements, and notices of the hearing will Include information about how persons with disabilities and non-English speaking persons may request accommodations In order to review the proposed plan and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or In the case of public hearings where a significant City of Meridian, Idaho ]g Five -Year Consolidated Plan 0 number of non-English speaking residents can reasonably be expected to participate, the City will provide both written Interpretation(s) of the proposed substantial amendment one (1) week prior to the public hearing or within 48 hours of a request; and/or oral Interpretation at the public hearing. Following the public hearing, pursuant to 24 CFR § 91.105(c), the City shall provide a 30 - day period during which the City shall receive comments by mail, e-mail, in person, and/or by telephone from citizens on the proposed substantial amendment. Pursuant to 24 CFR § 91.105(c)(3), the City shall consider any comments or views of citizens received in writing, or orally at the public hearing in preparing the substantial amendment. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefor, shall be attached to the final substantial amendment. Following the 30 -day comment period on the proposed substantial amendment, the City Council shall, at its regular or a special public meeting, review the proposed substantial amendment and the summaries regarding the Incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final substantial amendment. Pursuant to 24 CFR § 91.105(f), citizens will have reasonable and timely access to this City Council meeting. Notice of such meeting will be published in accordance with Idaho Public Meeting laws, accessibility will be controlled by Idaho Open Meetings laws, and regular City Council meetings are held after 5:00 p.m., at Meridian City Hall. Both this time and this location are convenient to actual beneficiaries of CDBG programming, and this location is set up to accommodate persons with disabilities. All materials, announcements, and notices of the meeting will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Pursuant to 24 CFR § 91.505(c)(1), following the City Council's passage of the resolution adopting the substantial amendment, the City will notify HUD that the substantial amendment has been made via a letter signed by the Mayor. The City shall submit a copy of each substantial amendment to HUD as such substantial amendment occurs. Citizen oarticioation in performance reports (24 CER-W91.105(d The City shall provide citizens with reasonable notice and an opportunity to comment on performance reports pursuant to the following method. Before submitting a performance report to HUD, the City will provide for one public hearing to obtain citizens' views regarding the proposed performance report. This public hearing shall take place at least sixteen (16) days before the City adopts the performance report for submittal to HUD. Pursuant to 24 CFR § 91.105(e)(3), this public hearing will be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time is selected because it is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens by publishing notice of the date, time, and location of the hearing, in the Valley Times and the Idaho Statesman, at least two weeks In advance of the hearing, which notice shall include information about the subject of the hearing and notice of opportunity to provide written or oral comment. City of Meridian, Idaho 79 Five -Year Consolidated Plan 0 Additionally, the City will also publish the proposed performance report in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and to submit comments by: • Making copies of the entire proposed performance report available at Meridian City Hall and, as an alternative public Involvement technique per the suggestion of 24 CFR § 91.105(a)(2)(1i), on the City's web page; and • Making available a reasonable number of free copies of the performance report to citizens and groups that request it. All materials, announcements, and notices of the hearing will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed performance report and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate, the City will provide both written Interpretation(s) of the proposed performance report one (1) week prior to the public hearing or within 48 hours of a request; and/or oral Interpretation at the public hearing. Following the public hearing, pursuant to 24 CFR § 91.105(d), the City shall provide a 15 - day period during which the City shall receive comments by mail, e-mail, in person, and/or by telephone from citizens on the proposed performance report. Pursuant to 24 CFR § 91.105(d)(2), the City shall consider any comments or views of citizens received in writing, or orally at the public hearing in preparing the final performance report. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefor, shall be attached to the final performance report. Following the 15 -day comment period on the proposed performance report, the City Council shall, at its regular or a special public meeting, review the proposed performance report and the summaries regarding the Incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final performance report. Pursuant to 24 CFR § 91.105(f), citizens will have reasonable and timely access to this public meeting. Notice of such public meeting will be published in accordance with Idaho Public Meeting laws, accessibility will be controlled by Idaho Open Meetings laws, and regular City Council meetings are held after 5:00 p.m., at Meridian City Hall. Both this time and this location are convenient to actual beneficiaries of CDBG programming, and this location is set up to accommodate persons with disabilities. All materials, announcements, and notices of the meeting will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed performance report and provide written or oral comments. Following the passage of the resolution adopting the performance report, the performance report shall be submitted to HUD in accordance with 24 CFR §§ 91.15 and 91.520. Public hearings during program year (24 CFR § 91.105(e)) The City shall provide for two public hearings per year to obtain citizens' views and to respond to proposals and questions, which hearings shall be conducted at two different stages of the program year. Together, the hearings shall address: Housing and community development needs; • Development of proposed activities; and City of Meridian, Idaho 80 Five -Year Consolidated Plan • Review of program performance. Hearings will be held at times and locations convenient to potential and actual beneficiaries, and with accommodation for persons with disabilities. Meetings (24 CFR § 91.105(f)) The City shall provide citizens with reasonable and timely access to local meetings Availability of the citizen participation plan to the public (24 CFR § 91.105(g)) The citizen participation plan, consolidated plan, action plan, any substantial amendments thereto, and any performance reports shall be available to the public to view at Meridian City Hall and/or distributed electronically upon request. Upon request, any of these documents shall be made available in a form accessible to persons with disabilities. Public access to records (24 CFR § 91.105(h)) The City shall provide citizens, public agencies, and other interested parties with reasonable and timely access to Information and records relating to the City's consolidated and action plans and the City's use of CDBG assistance during the preceding five years. Technical assistance to LMI persons (24 CFR § 91.105(1)) The City shall provide assistance to groups representative of LMI persons that request such assistance in developing proposals for funding assistance under the CDBG programs described in the consolidated and action plans. The level and type of assistance provided shall be determined by the City on a case-by-case basis, considering the level and type of assistance requested, City resources reasonably available to meet such request, and the likelihood that such proposal would be accepted on its merits. The City's provision of assistance shall not obligate the City to provide CDBG or other funds to the groups. Complaints (24 CFR § 91.105(j)) The City shall provide the following appropriate and practicable procedure to handle complaints from citizens related to the consolidated or action plans, substantial amendments, and/or performance report. The City shall provide a timely, substantive written response to every written citizen complaint, within fifteen (15) working days, where practicable. Where such response is not practicable, the City shall provide, within fifteen (15) working days, a written response notifying the complainant of such impracticability and stating when a substantive response shall be provided. Use of Citizen Participation Plan (24 CFR § 91.105(k)) The City shall follow its Citizen Participation Plan. Recognition of Responsibility (24 CFR § 91.105(1)) The City recognizes that the requirements for citizen participation do not restrict its responsibility or authority for the development and execution of its consolidated plan. Residential Anti -Displacement and Relocation Assistance Plan (24 CFR §§ 91.105(b)(1) and 42.325(b)) City of Meridian, Idaho 81 Five -Year Consolidated Plan The City recognizes that, pursuant to 24 CFR § 42.1(a), all HUD -assisted programs and projects are subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA), set forth at 42 U.S.C. § 4601, as well as Department of Transportation regulations set forth at 49 CFR part 24. The City further recognizes that it Is subject to applicable provisions of the Housing and Community Development Act of 1974, set forth at 42 U.S.C. § 5304(d), as set forth in 24 CFR §§ 42.301 et seq. Therefore, it shall be the declared policy of the City of Meridian to establish and follow the plan described below to minimize the adverse Impacts on persons of low and moderate income resulting from acquisition and relocation activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended. Displacement Strategy Pursuant to 24 CFR § 570.606(a), the City shall assure that it has taken all reasonable steps to minimize the displacement of families, individuals, businesses, nonprofit organizations, and farms as a result of CDBG-assisted activities. Further, consistent with the goals and objectives of activities assisted under the Housing and Community Development Act of 1974, as amended, the City may take any or all of the following steps, as appropriate under the circumstances, to minimize the displacement of persons from their homes: ■ Stage any rehabilitation of assisted housing to allow tenants to remain during and after rehabilitation, rehabilitation of empty units to allow the shifting of tenants during rehabilitation of occupied units; • Establish facilities to house persons who must be relocated temporarily during rehabilitation; ■ Provide counseling to assist homeowners and renters to understand the range of assistance options available, utilizing existing housing counseling programs to the greatest extent possible; ■ Give priority in assisted housing units In the neighborhood to area residents facing displacement; ■ Target Section 8 existing program certificates to households being displaced, and recruit area landlords to participate in the program; • Provide counseling and referral services to assist displaced homeowners and renters find alternative housing in the affected neighborhood; • Work with area landlords and real estate brokers to locate vacancies for households facing displacement; ■ Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent their placing undue financial burden on long-established owners or tenants of multi- family buildings; and/or • Adopt public policies to identify and mitigate displacement resulting from intensive public investment in neighborhoods. Replacement of Dwelling Units The City will replace all occupied and vacant occupiable LMI dwelling units demolished or converted to a use other than as LMI housing as a direct result of activities assisted with CDBG funds on a one -for one basis, unless a written waiver has been received. All replacement housing will be provided within three years of the commencement of the demolition or rehabilitation relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the City will make public and submit to HUD the following information, in writing: City of Meridian, Idaho 82 Five -Year Consolidated Plan 1. A description of the proposed activity 2. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate Income dwelling units, as direct result of the assisted activities 3. A time schedule for the commencement and completion of demolition or conversion 4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data is not available at the time of the general submission, the City will Identify the general location on an area map and the approximate number of dwelling units by size, and provide information identifying the specific location and number of dwelling units by size as soon as it is available S. The source of funding and a time schedule for the provision of the replacement dwelling units 6. Per 24 CFR § 42.375(b)(5), the basis of concluding that each replacement dwelling unit will remain a low -moderate income dwelling unit for at least ten (10) years from the date of initial occupancy 7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g. a 2 -bedroom unit with two 1 -bedroom units) is consistent with the housing needs of low -Income households in the jurisdiction Relocation Assistance The City will provide relocation assistance, as described in 24 CFR § 42.350, to each LMI household displaced by the demolition of housing or by the conversion of a LMI dwelling to another use as a direct result of CDBG-assisted activities. City of Meridian, Idaho 83 Five -Year Consolidated Plan 0 APPENDIX B: MAPS City of Meridian, Idaho 84 Five -Year Consolidated Plan 0 Census Tract 10322, Block Group 2 (72.04% LMI): ions;, wp,tl..� �i�w� mac 'DRi �M H� 777 tr s.. " Rig x f .�'' 3.,e`.r'�`T '� '� R' e<� °� .} �"� 'ES'Y ?{�+ '�..s�a,�°,�'�, �" �.` �".. �+"''� "P .✓�„. +, � { � ,$, �„ � �t� � ty-`�� �r ° � ".y"5-�+�`� ,+.k".���'�,r�� �,r'S �4- �✓" '7��Sr �a� � �a,���'�C��."°��,�,.�'T y ""t .a'x P <a,:'; ,[�"�! �i`'°� Paid,` r sra� ,s.•'�` T' ti" �� � :�k`< ..3..a �,. � ytt �'.s� .1 .. ; d Cir w¢Oas �ii5' ? t 31fLt��3 GB } it - : 3�i17 0,7 City of Meridian, Idaho 85 Five -Year Consolidated Plan 0 Census Tract 10322, Block Group 1 (45.01% LMI): -, C# a+o _ W s43� g ma 2014 1044 1 3 4-34 i $+115 •' " ' +L la�C� l f sY2*r t i 4 `W �Pl dyv A Y° � F ,T r Yee a � � .,fig * " w��� i �'•''�� �'` } ¢` d h's p Cy nz....�"w'y`�7 it ': -;.✓ `E v -+al µ4, k..Y 'SN A ILry ' .i N �wi W4 F'R+ x�:t 't' 113 8l1?St .614 Census Tract 103.21, Block Group 2 (46.06% LMI): City of Meridian, Idaho 86 Fire -Year Consolidated Plan APPENDIX C: COMMUNITY PRIORITY NEEDS SURVEY AND RESULTS City of Meridian, Idaho gg Five -Year Consolidated Plan Community Priority Needs Survey The City of Meridian needs your help in identifying current, local housing, community and economic development needs by completing the following survey. The survey results will help indicate priorities that could be funded through the Community Development Block Grant program. Funds can be used for: • housing and housing services for low-income individuals and families • infrastructure improvements in low-income neighborhoods • for handicapped accessibility in city owned buildings and parks • economic development projects that will create jobs for low-income • public services for individuals with special needs Assign a priority to each listed need (circle or highlight priority): Public Facility Needs Neighborhood Facilities High Medium Low None Parks and/or Recreation Facilities High Medium Low None Health Facilities High Medium Low None Parking Facilities High Medium Low None Solid Waste Disposal Improvements High Medium Low None Non -Residential Historic Preservation High Medium Low None Handicapped Accessibility Needs High Medium Low None Other Needs Comments Infrastructure Improvement Needs Water/Sewer Improvements High Medium Low None Street Improvements High Medium Low None Sidewalks High Medium Low None Sewer Improvements High Medium Low None Flood Drain Improvements High Medium Low None Other Infrastructure Needs High Medium Low None Other Needs Comments City of Meridian, Idaho gg Five -Year Consolidated Plan Handicapped Services Transportation Services Substance Abuse Services Employment Training Health Services Other Public Service Programs Other Needs Comments owner-vccupiea xenauuitanon Rental Unit Rehabilitation First Time Homebuyers Assistance Single family Development Multi -family Development Other Needs Comments Public Service Needs High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None Housing Needs High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None Economic Development Rehabilitate, Publicly or Privately Owned Commercial/Industrial Buildings High Medium Low None Infrastructure Development High Medium Low None Other Commercial/Industrial Improvements High Medium Low None Micro -Enterprise Assistance High Medium Low None Technical Assistance High Medium Low None Downtown Revitalization High Medium Low None Other Needs Comments City of Meridian, Idaho LLLL Five -Year Consolidated Plan Anti -Crime Programs Crime Awareness High Medium Low None Other Anti -Crime Programs High Medium Low None Other Needs Comments Youth Programs Youth Centers High Medium Low None Child Care Centers High Medium Low None Youth Services High Medium Low None Child Care Services High Medium Low None Other Youth Programs High Medium Low None Other Needs Comments Senior Programs Senior Centers High Medium Low None Senior Services High Medium Low None Other Senior Programs High Medium Low None Comments Planning Comments Planning High Medium Low None City of Meridian, Idaho MMMM Five -Year Consolidated Plan ril Emergency Shelter Transitional Housing Job Training Substance Abuse Treatment Mental Health Care Veterans Victims of Domestic Violence Youth Other Needs Comments Name: Title: Department:_ Phone Number: Please return by: Please return to: Homeless and At Risk Homeless MAY 11, 2007 High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None THANK YOU Emily Kane City of Meridian 703 Main Street Meridian, ID 83642 (208) 898-5506 kanee@meridiancity.org City of Meridian, Idaho NNNN Five -Year Consolidated Plan 0 00 Introductiion: Community Priority Needs Survey In order to maximize citizen input in the development of the proposed consolidated plan, the foregoing Community Priority Needs Survey was developed and distributed to help determine community priorities. The survey was distributed through the City's website and handed out at the Town Hall meeting as well as meetings of the Chamber of Commerce, City Council, Coffee with the Mayor, Fair Housing working group, Mayor's Youth Advisory Council, and Mayor's Faith Ambassadors Council. Results of the Survey From the responses, each of the categories was tabulated to determine the highest priorities. Written comments overwhelmingly expressed a need for safe and supervised programs for children, cleaner neighborhoods, a thriving downtown, and continued crime prevention. All comments included In the surveys were recorded and are listed below. Both the priority tabulations and comments were included in the development of the Consolidated Plan. The highest ranked survey responses were as follows: Public Facility: 1. Parks and/or Recreation Facilities 2. Parking Facilities Infrastructure Improvement: 1. Street Improvements 2. Sidewalks Public Service: 1. Transportation Services 2. Substance Abuse Services Housing Needs: 1. First Time Homebuyers Assistance 2. Owner -Occupied Rehabilitation Economic Development: 1. Downtown Revitalization 2. Infrastructure Development Anti -Crime Programming: 1. Crime Awareness 2. Anti-crime Programs Youth Programming: 1. Youth Centers 2. Youth Services Senior Programming: 1. Senior Services 2. Senior Centers Homeless/At Risk Homeless: 1. Substance Abuse Treatment 2. Victims of Domestic Violence Comments provided with Survey responses The following comments were provided by citizens on completed surveys submitted to the City: Public Facilities: • Ensure that downtown Meridian has ADA compliant access throughout downtown. City of Meridian, Idaho 93 Five -Year Consolidated Plan r '► • Meridian is relatively underserved on a per capita basis for parks/green space in community. • Parking in Old Town/Downtown is a perpetual problem. Idaho Truss and other Industrial operations do not provide parking for their employees so they take up all parking available to patrons of Old Town businesses. • A parking facility needs to be added downtown. • A need for adequate schools (capacity). • Need community center, two swimming pools and performing arts center. • A lot of people, not just children and seniors, in our community are without Insurance. There are very few options for people who don't qualify for state aid but still can't afford health care. • Recreation -community building. • Van service for disabled and seniors. • Senior and adult classes lacking without sidewalks and wheel chair or stroller access. • Keep public facilities in direct line with growth, using moratoriums as needed. • Community recreation building such as Nampa—good. • Food bank used to be a movie theater, make it back into theater to show non- popular/foreign/documentary films. • Better recycling—more differentiation. • We should focus on our urgent needs first. • Downtown public parking In Old Town. Street parking is not adequate and parking tickets are becoming the norm not the exception. Downtown building plans, renovation and funds. • More parking downtown so the great people of Meridian can come to Old Town and enjoy dining, shopping, etc. Sidewalks are also an Issue. How can the people of Meridian get to the businesses? • More skate parks or parks based for teens. Infrastructure Iml2rovement: • As Meridian continues to grow Infrastructure (repair/replacement) should be of major concern, costs of materials are also a factor. • Renovation of downtown is a major priority for MDC and the City. • Residential lots in Old Town are often overrun with weeds; Code Enforcement budget could be increased to help eliminate this problem. • Downtown streets, sidewalks, curbs are dreadful one block of Main and Meridian Road. • Old Town is not pedestrian -friendly, either in the business/commercial areas or in residential areas. Sidewalk Installation, improvement, and connectivity would go a long way to making Old Town a place people want to shop, eat, live, and socialize. • Old town businesses, without sidewalks lack continuity. • Overhead sidewalk. • Need to replace 4 -way stops with major intersections w/traffic signals. • Most of Meridian has uneven sidewalks, inaccessible for wheelchairs and strollers, and several stretches of street have room for sidewalks with none ever being put it. • So many people are moving in that we need to keep up with it. • Concerned about some of the high water tables. Public Service: • The City needs public transportation, both bus and rail. • Adequate police and fire protection. City of Meridian, Idaho 94 Five -Year Consolidated Plan • Are local/state/county support services adequate to meet current local need? • Public transportation and substance abuse rehab facilities are on everyone's wish list but financial resources are sparse and there seems to be much disagreement about how best to implement solutions. • Neighborhood association can get grants. Can you go to Individual neighborhoods create associations to help get matching grants, etc. What I want Meridian to represent is the small town it was when I was growing up even though It's bigger. Create that small town feel. • Right now there needs to be health services that way the youth or young adults can be health in order to help other people. Plus the abuse level needs to go way down. People need to have maybe activities to unite families so there Is less or no abusing. • Education programs. • There is no bus system through Meridian and there needs to be. Several people In the community don't own cars and traffic has also become a real problem. The answer Is providing another option, not more road construction. • Bus service. Community College or tech school in the area would be great. Housing.• • Vertically Integrated (mixed-use) options • Analysis of housing stock to inform housing needs. • Lots of Mc Mansions going in but not a lot of affordable housing. Smaller -scale, quality housing, e.g., apartments would be helpful. • Need to support lower income families get a start and improve existing housing to beautify the community. • Low-income housing (HUD S-8), low-income long-term care, residential care homes (assisted living). • Assist low-income neighborhoods in rehabilitation of their homes, through money or training classes or networks developed with work crews. • Affordable housing. • People moving into the area buy new homes at outrageous prices while many who grew up and have worked here all their lives are in low income apartments or duplexes stuffed into once -nice neighborhoods. • Elderly homeowners on limited income, disabled homeowners. • Property costs have skyrocketed and our youth struggle to own a home. • Need more HUD housing in Meridian (my son is on the list @ James Court Apts. and has been told it'll be 2 years before he will get a 1 bedroom apartment. • Refurbish older homes. Develop condos and apartments. • Low-income senior housing. Economic Development: • Other LID Districts for funding reinvestment properties (redevelopment). • Refer/reference MCD Urban Renewal Plan, Market Study, and Comprehensive Plans to address economic development. Sage Comprehensive Economic Development Strategy. • Promote small and new businesses/slow down traffic through Meridian. • Re -develop Meridian downtown so we do not have to leave Meridian (but not so much the large Mega stores). • Connect downtown for business and access ability. • Downtown area from Franklin to Cherry Lane, W. 15t to E. 2nd, make an area of shops, services and Items that would create a "walking" downtown to use for residents and tourism. Make people want to come to Downtown Meridian. Keep a "small town" atmosphere will keeping up with growth. City of Meridian, Idaho 95 Five -Year Consolidated Plan �7� Need more shops/services that would bring people downtown. Could be encouraged by Investing in small businesses but first need to address inadequacies of Old Town infrastructure. Chicken and egg problem, plus relates to parking concerns as well. Old Town not currently an attractive place to go out on a limb with a fledging business. A theme (i.e. Leavenworth, WA) with flowered planters In front of businesses to beautify downtown. It looks a bit shabby. Would love to see an old fashioned drug store with soda counter. Artist rendering of 3/27/07 newspaper for downtown looked beautiful. Infrastructure downtown should probably be high priority. Anti -Crime Programs: • Meridian and Treasure Valley have a lower than national average crime rate. Additional growth could change this in the future. • As crime rises I think we need to have more programs in place to assist residents In not only prevention but in talking action within their neighborhoods. • Crime prevention through environmental design. • Community outreach programs. • Gangs are a growing problem In the Treasure Valley, so is meth. Not fully mushroomed in Meridian yet, but we can't hide for much longer. Not sure what Is best way to prevent crime growth so difficult to comment on needs in this area. Youth Programs: • Consider joint-use/multi-purpose facility that Integrates youth ad seniors. • A Community Building for youth. • Need to support and lift up our youth to promote the next generation. • Youth services are high priority already with Meridian City. • Youth services all around need to be addressed to help reduce crime create a stable atmosphere throughout Meridian and to raise expectations of our youth. Help youth/young adults start new businesses, provide training/Information/mentoring. • Need positive youth programs that will help the youth make possible choices. • Youth groups Involvement. • Inter -school events. • Daycare costs for those living and working in this area amounts to about 60% of income, it's unreasonable. • Boys and Girls Club reaches hundreds of youth, many of whom are minorities, LMI or kids of single working parents. They desperately need better facilities and more resources. They do amazing things with very little, plus money invested in youth may be key to cutting down on crime and drugs. • It would be great to see more activities offered by the Parks and Rec. Dept. which included youth and families. • After school programs. • Childcare is always a struggle for the working sector, convenient centers are hard to find. Senior Programs: • Community education, more recreation programs—including strength training, nutrition, cooking classes. Private business partnerships to support. • Consideration of our older citizens and some nicer facilities so we don't always have to just make due. City of Meridian, Idaho 96 Five -Year Consolidated Plan • New and larger senior center. More emphasis should be put on the needs of our growing senior community. • Subsidize senior van rides for disabled. • There are many seniors in Meridian and we need to put more money Into the Senior Center and upgrading the facility. • Let our seniors know how much we value them—throughout their lives. • Involve seniors. • Article in Statesman said that Senior Center provides meals for seniors who would not otherwise eat. Very active senior community also doing great things with limited resources. • Transportation for seniors and disabled individuals. Planning_, • Local planning capacity is very good @ City of Meridian. Sage has regional planner. Compass—MPO. • Particularly for land use and transportation. • Definitely need to plan and continually review every six months and adjust as need. • More advertisement and Invitations must be done for meetings such as these. A lot of people have good opinions that don't get listened to. • What do we want Meridian to look/feel like in 10, 20 years and beyond? • Very capable City Planning Department covers these issues. Code Enforcement is Inundated, however. • Specific short-term and long-term plans/solutions with associated expenses involving downtown renovation. Homeless and At Risk Homeless: • As home values continue to accelerate the associated issues of homelessness will grow. • Job losses in suburban communities are also becoming more prevalent and could become a factor if local economy tanks/recession. • This population will rise simply because of rise in population, start now to solve this problem before it starts. • Family shelters. • Facilities for abused/neglected animals. • There is a dearth of these services In Meridian although those in need can travel to Boise to find them. Any improvements In any one of these areas within Meridian would be positive. • Domestic violence Is common, a place to stay is an issues. Meridian doesn't have a visible homeless population, but could increase with more low-income population in the area. We should be prepared. Homeless population with drug abuse can't recover—high priority. City of Meridian, Idaho g] Five -Year Consolidated Plan �ij APPENDIX D: TOWN HALL MEETING City of Meridian, Idaho 98 Five -Year Consolidated Plan M oint/i uareteAto share our ideas for the future of COMMUNITY DEVELOPMENT I w Mer�d%A w! whew: Thursday, May 10, 2007. 7:00 to 8,-30 p.m. Where: Meridian Senior Center ■ 888-5555 133 W. Broadway Ave. a Meridian, Idaho Wko: Meridian Residents ■ Businesses Community Organizations ■ Agencies come chat About: Housing, Community, and Economic Development Needs The City of Meridian is preparing a plan under which it will receive federal funds that will be invested in our community. The City may use these funds to revitalize neighborhoods, establish and improve community facilities and services, and expand economic opportunities, principally for low -moderate -income persons. Mayor Tammy de Weerd is asking Meridian residents, businesses, community organizations, and agencies to come together to provide insight to assist in this planning process. For More %w format%ow: Kay Frances, Planning Consultant ■ 433-8321 ■ kfrances@attnet see O R tkere! City of Meridian 99 give -Year Consolidated Plan YOU ARE INVITED TOJ of v6 the Ma I/, oil AT A TOWN HALL MEETING! Where: v Whew: Chat About: More %w fo: Meridian Senior Center - 133 W. Broadway Ave. - Meridian, Idaho - 888-5555 Thursday, May 10, 2007.7:00 to 8:30 p.m. Housing, Community, and Economic Development Needs Kay Frances, Planning Consultant - 433-0321 ■ Idrances@attnet The City of Meridian is preparing a plan under which it will receive federal funds that will be invested in our community. The City may use these funds to revitalize neighborhoods, establish and improve community facilities and services, and expand economic opportunities, principally for low -moderate -income persons. Mayor Tammy de Weerd is asking Meridian residents, businesses, community organizations, and agencies to come together to provide insight to assist in this planning process. see 1 owl. there! Introduction: Town Hall Meeting In order to maximize citizen input in the development of the proposed consolidated plan, the City held a Town Hall meeting at the Meridian Senior Center on May 10, 2007. The foregoing full-page invitational flyer was posted physically and online, and distributed in person, by mail, and by e-mail throughout the community. In April, each Meridian utility bill contained a copy of the above smaller invitational flyer, thereby reaching approximately 26,000 residents. Minutes of the May 10, 2007 Town Hall Meeting The following minutes of the May 10, 2007 Town Hall meeting were recorded by Meridian Community Communications Coordinator Shelly Houston. City of Meridian 100 Five -Year Consolidated Plan Date: Thursday, May 10, 2007 Time: 7:00 — 8:45 pm Location: Meridian Senior Center Cafeteria Attendees: Facilitator Kay Frances * Meridian Mayor Tammy de Weerd * Assistant Shelly Houston 37 Meridian residents Welcome and Introductions Kay Frances Community Needs & Priorities Survey Explained & Administered Kay Frances Public Input Primary Facilitator. Kay Frances Secondary Facilitator: Mayor Tammy de Weerd Questions discussed: Will Meridian ever place a moratorium on development? How does the highway district prioritize projects and allocate funds? What is the city doing to help existing businesses? What's the Mayor's opinion on whether the valley should support a community college? What is the old City Hall building going to be used for once it is vacated next fall? Could the Old Town Library be tom down to make room for a parking lot? Could the Old Town Library be made into a specialty historical library? How will the feedback gathered on the Community Needs Survey be used? Would the creation of crosswalks qualify as a use for the federal CDBG funds? Would on -street bike lanes and paths qualify as a use for the federal CDBG funds? How much length of sidewalk would $250,000 buy? When will Phase I of downtown's split corridor project begin? Can federal CDBG funds be used to create a rehab center or owner -occupied elder care facility? Can the CDBG funds be invested in an interest-bearing account of some sort? Can CDBG funds be used to help neighborhoods form neighborhood associations? How could a pedestrian mall work in downtown Meridian? Main and Meridian will both be super - busy. How do I foram a neighborhood association? Comments / Ideas: Four-way stops cause traffic to back up. Idaho has the worst education of any state in the nation. We need a community college. It's hard to safely cross the intersection at Main & Cherry Lane (to access Albertsons). Downtown Meridian has a lack of sidewalks. The Meridian Senior Center should somehow be connected to downtown (sidewalk, pathway). Meridian needs a community recreation center for all ages (like the new one in Jerome, Idaho). We need places and events to bring people downtown to mingle. The old school district admin building or Valley Shepherd Church could be a community center. Curbs, curb cuts, sidewalks and gutters are needed In low-income sections of downtown. Smoke detectors for low-income homes. If we improve downtown, we'll improve all of Meridian in general. One-way streets will make it hard for downtown residents to navigate quickly. Let's create a focus that makes downtown more attractive to small business. Like Boise's north end. I want to buy older homes downtown and make them into 8 -bed care facilities that are ADA - compliant. City of Meridian, Idaho 101 Five -Year Consolidated Plan M 00 APPENDIX E: PROOF OF PUBLICATION OF NOTICE City of Meridian, Idaho 102 Five -Year Consolidated Plan M 00 Idaho Statesman P.Q. Box 40, Boise, Neto 63'707 -OW IY f2. w DI PMTiiAW E. IDAW ST. JUN 25 W Oi MWHWMWT ,boinpd*wftm.dW=andwWThat she;a ft PtNetpei Ck* d Tft Mft QftMfaa, a dad DMWMWPWW wd put at ft1w.Aft C m*. Siete Owo%mWhOvUl�affon�l theAeiq,an9wfaol► said hw baae aoy end � pe�tatl to serf! t dim a pmbd � t►>roAao ofatc+ monads prior to the to pumcoaft *few nodaa, a oW69 %!rich ie of OW imreda tfastaeid rA§=wu p dAMW in The Idaho in=ft"%wwa$actor►WIG% Idaho Code. asaae , for: ONE ®Om"ecuffift sho axwou" ally�� aftew b0owft ft o 0% JUNE 13. 2407 of JUNE 13 2407 OMMW OF AM onab13dayar JUNE e9uvwa! 2W befi n: r'a a #kaey c. pereaa app9 1 be ate' JWt=HBft%lUOWor idWMW 10 mato ba Ihopw v4oma t* ftvAft , mat bring bYmas flnit+�Ya+�ar0. tlaa rhe dauatn are brtre. aed � to vai Hme sho �Gld;ha,7arae. City of Meridian, Idaho 103 Five -Year Consolidated Plan M JUN ISM P.O BOX it B=do We &yV( LEQAL ADVER OM PROOF OF PUKICATM AccourtQ ? e� t��'► �3 _W iit. eT I..t�1: C i,'tN 4� C89ryo tni' kfidl Aftm33 -�,� .1 & kaAye - Rtmeamt-ter `v 'i CDOB% ra* mm*w um Anmit off I& City of Meridian, Idaho 104 Five -Year Consolidated Plan M 46 APPENDIX F: CITY COUNCIL RESOLUTION NO. 07-S72 City of Meridian 106 Five -Year Consolidated Plan • CITY OF MEERIDiAN RESOLUTION NO. ©1.51 Z BY THE CITY COUNCIL: BIRD, BURTON, ROUNTREE, ZAREMBA A RESOLUTION APPROVING SUBMISSION OF AN APPLICATION FOR FICDZRAL FINANCIAL ASSISTANCE TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT$ INCLUDING THE FIVE•YRAR STRATEGIC PLAN (2110'!--2011) AND ITS CZRTIFICATION DOCUMENTS, THE 2W ACTION MAN, AND TH ANALYSIS OF 1MPEDIMEMn TO FAIR HOUSING AND FAUt HOUSING ACTION PLAN; AUTHORIZING THE MAYOR AND CITY CLERK TO W(ECUTE AND ATTEST THE APPLICATION AND CERTIFYING DOCUMENTS ON BEHALF OF TEW CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is nom+ that an annual application for federal financial assistance, including a Dive-YeW Stec Plan (2W7-201 I)o a 2407 Action Plan, and an Analysis of hvediumts to Fair Housing: and Fair Housing Action Plan, be submitted to the United States Department of Housing and Urban Development ("HUD') for the City of Meridian, which has been designated by HUD as an Entitlement Community, to receive Program Year 2007 Community Development. Block Grant ("CD931 program funding; and WHEREAS, such funding hes been appropriated by the United States Congress and is available for Entitlement Communities to implement locally-desig mad housing and community devrelopamcat strategies; and WHEREAS, this City completed such application for federal financial assistance under the CDBG program, held a public hearing on the draft application mataials on Junes 27, 2007, and held a Public comment period on the draft application materials front June 27 July 27, 2007; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MER! L&Ko IDAHO: Sion 1. That the Five -Year Suategic Plan (2007-2011) and certification documents, copies ofwhic h are attached hereto as EDIT A and incorporated herein by rence, be, and the same hereby are„ approved as to loth form and content RES©LU1 N APPROVING CDBG PLAN & DOCUMENTS .Page 1 oft City of Meridian, Idaho 107 Five -Year Consolidated Plan �i] Sectien L That the 2007 Action Plan, a copy of which are attached hereto as EXHIBIT B and incorporated herein by releirenm be, and the same hely am approved as to both foam and content. Section & That the Analysis of Imp is to Fair Housing and Pair Housing Action Plan, copies ofwhich are attached hereto as EXFMIT C and incorporated harem by refamcc, be, and the some hey are, approved as to both form and content. Seethm 4. That the Mayor and the City Clerk be, and they hereby are, authorized to re "CtveIy execute and RUM said application and the certifying documents for the five-year and one -you pl= for and on behalf of the City of Meridian. Seethm S. That this Resolution shalt be in f dl farce and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, , this......_""-" day of August, 2007. APPROVED by the Mayor of the City of Meridian, Idaho, this day of Aum 2007. ATTEST: By: William G. Bcr& Jr., City APPROVED: de Weerd 011", Orr �l BRAL v hir»>titt ttsettt�t' RESOLUTION APPRC3SrIl,1G CDBG PLAIT & DQCUMMM City of Meridian, Idaho Five -Year Consolidated Plan Page 2 of 2 108 r APPENDIX G: TABLES City of Meridian, Idaho 109 Five -Year Consolidated Plan • TABLE 1A HOMELESS AND SPECIAL NEEDS POPULATIONS Continuum of Care: Housirn Ga Analysis Chart Current Under Unmet Inventory Development I Need/ Individuals Beds Families 0 0 I Permanent Supportive Housing 166 10 24 [Total 1482 10 124 Continuum of Care: Homeless Population and Subpopulations Chart Part 1: Homeless Population Sheltered Unsheltered Total Emergencv Transitional Number of Families with Children (Family Households): 17 38 2 57 1. Number of Persons in Families with Children 41 124 6 171 2. Number of Single Individuals and Persons In Households without children 295 12 94 401 (Add Lines Numbered 1 & 2 Total Persons 336 136 109 581 Part 2: Homeless Subpopulations Sheltered Unsheltered Total a. Chronically Homeless 4 22 26 b. Seriously Mentally Ili 6 c. Chronic Substance Abuse 19 d. Veterans 2 e. Persons with HIV AIDS N A f. Victims of Domestic Violence 12 g. Unaccompanied Youth (Under 18 0 City of Meridian, Idaho 110 Five -Year Consolidated Plan M TABLE 1B NON -HOMELESS SPECIAL NEEDS POPULATIONS City of Meridian, Idaho 111 Flve-Year Consolidated Plan Priority Dollars SPECIAL NEEDS Need Level Unmet to Multi- Annual SUBPOPULATIONS High, Need Addres Year Goals Medium, s Goals Low, Unmet No Such Need Need Elderly Low 10 $1,500,0 0 units 0 units units 00 Frail Elderly Low 5 units $500,00 0 units 0 units 0 Severe Mental Illness Low 0 units --- 0 units 0 units Developmentally Disabled Low 3 units $300,00 0 units 0 units 0 Physically Disabled Low 5 units $500,00 0 units 0 units 0 Persons w/ Alcohol/Other Drug Low 0 units --- 0 units 0 units Addictions Persons w/HIV/AIDS Low 0 units --- 0 units 0 units Victims of Domestic Violence Low 0 units --- 0 units 0 units Other Low 0 units --- 0 units 0 units TOTAL 23 $2,800,0 1 0 units 0 units units 00 City of Meridian, Idaho 111 Flve-Year Consolidated Plan TRANSITION TABLE 1C (TABLE 1A/1B CONTINUATION SHEET) SUMMARY OF SPECIFIC HOUSING/ COMMUNITY DEVELOPMENT OBJECTIVES Obi # Specific Objectives Sources of Funds Performance Indicators Expected Number Actual Number Outcometo b ective* Homeless Objectives 2c-1 The City will support faith -based groups and local non -profits with referrals to transitional housing and homeless shelters located in Ada County. CDBG, other federal, state, local, and private Distribute Community Resource Directory 20 referrals DH -1 Special Needs Objectives Other Objectives City of Meridian, Idaho 112 Five -Year Consolidated Plan TABLE 1C SUMMARY OF SPECIFIC OBJECTIVES Avallabill Ibliltv of Decent Hou no (DH -1) Specific Objective Source Year Performance Expected Actual Percent Of Indicators No. no. Complete Funds DH Objective 2-6: The CDBG/ 2007 0 0 1.1 City will help non- other 2008 0 0 profit and for-profit 2009 0 0 developers and 2010 0 0 builders construct one 2011 1 unit/facility 1 % (1) new housing or MULTI-YEAR GOAL: 1 % facilities for homeless, One (1) new housing or special needs, or facilities for homeless, elderly populations. special needs, or elderly populations Affordability of Decent Housing DH -2 DH Objective 2-1: The CDBG/ 2007 1 AHTF estab. 1 2.1 City will create an other 2008 0 0 % Affordable Housing 2009 0 0 % Task Force (AHTF) to 2010 0 0 make recommend- 2011 0 0 ations to the Mayor MULTI-YEAR GOAL: 1 % and City Council to AHTF continues to work facilitate the creation toward improving of, preservation of, affordable housing and dissemination of opportunities In the City. Information regarding affordable owner- occu ied housing. DH Objective 2-2: The CDBG/ 2007 0 0 % 2.2 City will invest CDBG other 2008 1 1 % funds in funding and 2009 1 1 % filling affordable 2010 1 1 % housing units. 2011 2 2 MULTI-YEAR GOAL: 5 Five (5) new affordable housina units DH Objective 2-3: As CDBG/ 2007 1 1 % 2.3 deemed feasible, the other 2008 0 0 oda City will acquire and 2009 0 0 % demolish, clear and/or 2010 0 0 % dispose of property to 2011 0 0 make way for new MULTI-YEAR GOAL: 1 % affordable housing One (1) structure or lot units. acquired, removed, and/or disposed of. City of Meridian, Idaho 113 Five -Year Consolidated Plan DH 2.4 Objective 2-7: The City will provide Information, referral to housing counseling CDBG 2007 150 2008 0 2009 0 2010 0 150 0 0 0 % % services, first-time 2011 0 0 % homebuyer assistance, and accessibility Improvements grants MULTI-YEAR GOAL: Distributed to fifty (50) residents of C.B. 10322, Tract 2 and one hundred 150 through Community (100) other residents Resource Directory. Sustainability of Decent Housing (DH -3) DH Objective 2-4: The CDBG/ 2007 1 activity 1 % 3.1 City will participate on other 2008 1 activity 1 % boards and 2009 1 activity 1 committees of local 2010 1 activity 1 organizations and 2011 1 activity 1 % cooperate with other local governments to promote affordable rental housing MULTI-YEAR GOAL: Five (5) fair housing activities 5 opportunities. DH Objective 2-5: CDBG/ 2007 20 persons 20 3.2 Planning/Building other 2008 20 persons 20 % Department will 2009 20 persons 20 continue to inform 2010 20 persons 20 % and educate the general public, non- 2011 20 persons 20 MULTI-YEAR GOAL: 100 profit agencies, and One hundred (100) the private sector persons educated housing industry about the dangers of lead-based paint. DH Objective 2-8: Based CDBG/ 2007 0 0 3.3 upon availability, the other 2008 0 0 % City will purchase 2009 0 0 % Dollar HUD Homes 2010 0 0 % and sell as affordable 2011 1 1 % housing. MULTI-YEAR GOAL: 1 One (1) HUD Dollar Home purchased, marketed DH Objective 2-9: The CDBG/ 2007 2 families 2 % 3.4 City will support other 2008 2 families 2 % activities that increase 2009 2 families 2 % the awareness of 2010 2 families 2 Flo available affordable 2011 2 families 2 % homeownership MULTI-YEAR GOAL: 10 opportunities and Ten (10) families with programs. increased awareness City of Meridian, Idaho 114 Five -Year Consolidated Plan • Avallabilltv Accessibilltv of Suitable Living Environment SL -1 N/A 2007 % 2008 2009 % 2010 2011 MULTI-YEAR GOAL % Affo abilltv of Suitable Livin Environment SL -2 N/A 2007 % 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL % Sustainability of Suitable Living Environment (SL -3) SL Objective 3-1: Code CDBG/ 2007 2 CE cases 2 3.1 Enforcement Officers other 2008 2 CE cases 2 % will help to reduce 2009 2 CE cases 2 deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 working with residents MULTI-YEAR GOAL, 10 % to enforce property maintenance codes. Ten (10) CE cases opened and resolved in C.B. 10322 Tract 2 SL Objective 3-2: The City CDBG/ 2007 1 activity 1 % 3.2 will organize other 2008 1 activity 1 neighborhood clean-up 2009 1 activity 1 % and/or Improvement 2010 1 activity 1 activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 % Five (5) clean-up and/or improvement activities SL Objective 3-3: The City CDBG/ 2007 5 residents 5 3.3 will help address key other 2008 5 residents 5 % social and human 2009 5 residents 5 service needs, 2010 5 residents 5 especially those related 2011 5 residents 5 to family support, youth MULTI-YEAR GOAL: 25 % development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and employment training. City of Meridian, Idaho 115 Five -Year Consolidated Plan • • Avallabili Access bility of Economic Opportunl (EO - N/A 2007 % 2008 2009 % 2010 % 2011 MULTI-YEAR GOAL: Affordability of EConomlC Opportunity E0-2 N/A 2007 % 2008 % 2009 2010 2011 % MULTI-YEAR GOAL: Sustainability of Economic Opportunity (E0-3 EO Objective 1-1: The City CDBG/ 2007 0 0 % 3.1 will support the efforts other 2008 0 0 % of the Meridian 2009 2 2 % Development 2010 2 2 % Corporation to 2011 2 2 % Implement the Urban MULTI-YEAR GOAL: 6 % Renewal Area Plan In Six (6) new LMI jobs revitalizing downtown. EO Objective 1-2: The City CDBG/ 2007 0 0 % 3.2 will support the efforts other 2008 0 0 % of the Meridian 2009 3 3 % Development 2010 3 3 % Corporation to 2011 4 4 % Implement the Urban MULTI-YEAR GOAL: 10 % Renewal Area Plan in Ten (10) businesses locate revitalizing downtown. in Meridian URA Neighborhood Revitalization NR - NR Objective 3-1: Code CDBG/ 2007 2 CE cases 2 % 1.1 Enforcement Officers other 2008 2 CE cases 2 % will help to reduce 2009 2 CE cases 2 % deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 % working with residents MULTI-YEAR GOAL: 10 % to enforce property Ten (10) CE cases opened maintenance codes. and resolved in C.B. 10322 Tract 2 NR Objective 3-2: The City CDBG/ 2007 1 activity 1 % 1.2 will organize other 2008 1 activity i % neighborhood clean-up 2009 1 activity 1 % and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 _T Five (5) clean-up and/or Improvement activities City of Meridian, Idaho 116 Five -Year Consolidated Plan 11 0 NR Objective 3-3: The City CDBG/ 2007 5 residents 5 1.3 will help address key other 2008 5 residents 5 social and human 2009 5 residents 5 % service needs, 2010 5 residents 5 % especially those related 2011 5 residents 5 to family support, youth MULTI-YEAR GOAL: 25 % development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and em to ment training. Other O-1 N/A 2007 2008 2009 % 2010 2011 % MULTI-YEAR GOAL: Other (0-2) N/A 2007 % 2008 2009 % 2010 2011 MULTI-YEAR GOAL: City of Meridian, Idaho Five -Year Consolidated Plan 117 TABLE 2A PRIORITY HOUSING NEEDS/ INVESTMENT PLAN TABLE PRIORITY WOUSING NEEDS' howsehoids. [Priority Unmet, Need' j Renter Small Related 0-30% 75% 31-50% 85.3% 51-80% 34.5% Large Related 0-30% ✓ 100% 31-50% 82,6% 51-80% 75% Elderly 0-30% 44.4% 31-50% 100% 51-80% 46.2% All Other 0-30% 87.5% 31-50% 100% 51-80% 34.6% Owner Small Related 0-30/0 80.8% 31-50% 20,9% 51-80% 34.5% Large Related 0-30% ✓ 1000/0 31-50% 68.8% 51-80% 69.1% Elderly 0-30% 61.5% 31-50% 20.9% 51-80% 25.5% All Other 0-30% 75.0% 31-509/0- 72.1% 51-80% 76.7% Non- Homeless Special Needs Elderly 0-80% 56.S% Frail Elderly 0-80% unknown Severe Mental Illness 0-80% unknown Physical Disability 0-80% unknown Developmental 0-80% unknown Alcohol/Drug Abuse 0-80% unknown HIV/AIDS 0-80% unknown Victims of Domestic 0-80% unknown Source; Comprehensive Housing Affordability Strategy (CHAS) Data City of Meridian, Idaho 118 Five -Year Consolidated Plan TABLE 2A PRIORITY HOUSING INVESTMENT PLAN NEEDS/ GOALS Priority Need 5 -Yr. Yr. 1 Goal Goal Yr. 2 Goal Yr. 3 Goal Yr. 4 Goal Yr. 5 Goal Renters 0-30 of MFI 31 - 50% of MFI 0 0 0 0 1 0 0 51 - 80% of MFI Owners 0-30 of MFI 5 1 1 1 1 1 31-50 of MFI 51 - 80% of MFI Homeless* 0 0 0 0 0 0 Individuals Families Non -Homeless Special Needs 0 0 0 0 0 0 Elderly Frail Elderly Severe Mental Illness Physical Disability Developmental Disability Alcohol/Drug Abuse HIV/AIDS Victims -Domestic Violence Total 5 1 1 1 1 1 Total Section 215 0 0 0 0 0 0 212 Renter 0 0 0 0 0 0 215 Owner 0 0 0 0 0 0 * Homeless individuals and families assisted with transitional and permanent housing City of Meridian, Idaho 119 Five -Year Consolidated Plan TABLE 2A PRIORITY HOUSING ACTIVITIES Priority Need 5 -Yr. Goal Yr. 1 Goal Yr. 2 Goal Yr. 3 Goal Yr. 4 Goal Yr. 5 Goal CDBG Acquisition of existing rental units 0 0 0 0 0 0 Production of new rental units 0 0 0 0 0 0 Rehabilitation of existing,rental units 0 0 0 0 0 0 Rental assistance 0 0 0 0 0 0 Acquisition of existina owner units 5 1 1 1 1 1 Production of new owner units 0 0 0 0 0 0 Rehabilitation of existing owner units 0 0 0 0 0 0 Homeownership assistance 0 0 0 0 0 0 HOME — NIA Acquisition of existing rental units Production of new rental units Rehabilitation of existing rental units Production of new owner units Rehabilitation of existing owner units Homeownership assistance HOPWA — NIA Rental assistance Short term rent/mortgage utility — NIA City of Meridian, Idaho 120 Five -Year Consolidated Pian TABLE 2B PRIORITY COMMUNITY DEVELOPMENT NEEDS Priority Unmet $$ to 5 -Yr. Annual Percent Priority Need Need Priority Address Goal Goal Complete Disposition Y Clearance and Demolition Y Clearance of Contaminated Sites Y Code Enforcement Y Public Fadli General N Senior Centers Y Handicapped Centers N ?II Mental Health Facilities N Parks and/or Recreation Facilities N Parking Facilities Y Tree Planting N Fire Stations/Equipment N Abused/Neglected Children Facilities N Asbestos Removal Y Non -Residential Historic Preservation N Other Public Facility Needs N Infrastructure General Water Sewer Improvements N Street Improvements Y Sidewalks Y Solid Waste Disposal Improvements N Flood Drainage Improvements N Other Infrastructure N Public Services General Senior Services Y Handicapped Services N Legal Services N Child Care Services N Transportation Services N Substance Abuse Services N Employment/Training Services Y Health Services N Lead Hazard Screening Y Crime Awareness I Y Fair Housing Activities I Y City of Meridian, Idaho 121 Five -Year Consolidated Plan City of Meridian, Idaho Five -Year Consolidated Plan 122 TRANSITION TABLE 2C (TABLE 2A/2B CONTINUATION SHEET) SUMMARY OF SPECIFIC HOUSING/ COMMUNITY DEVELOPMENT OBJECTIVES Obj Specific Objectives Sources of Perform- Expected Actual Outcome # Funds ance Number Number Code* Indicators Rental Housing 2-1 The City will create an Affordable CDBG/Other AHTF 1 DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of information regarding affordable renter - occupied housing. 2-4 The City will participate on boards CDBG/Other Five (5) fair 5 DH -3 and committees of local housing organizations and cooperate with activities other local governments to promote affordable rental housing opportunities. 2-7 The City will provide information CDBG Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility improvements grants one through the Community Resource hundred Directory. (100) other residents Owner Housing 2-1 The City will create an Affordable CDBG/Other AHTF i DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of information regarding affordable owner - occupied housing. 2-2 The City will Invest CDBG funds In CDBG/Other Five (5) 5 DH -2 funding and filling affordable new housing units. affordable housing units 2-3 As deemed feasible, the City will CDBG/Other One (1) 1 DH -2 acquire and demolish, clear and/or structure or dispose of property to make way lot for new affordable housing units. acquired, removed, and/or disposed of. 2-4 1 The City will participate on boards 1 CDBG/Other Five 5 fair 5 DH -3 City of Meridian, Idaho 123 Five -Year Consolidated Plan City of Meridian, Idaho 124 Five -Year Consolidated Plan and committees of local housing organizations and cooperate with activities other local governments to promote affordable housing opportunities. 2-5 Planning/Building Department will General One 100 DH -3 continue to inform and educate the Funds hundred general public, non-profit agencies, (100) and the private sector housing persons industry about the dangers of lead- educated based paint. 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. 2-7 The City will provide information CDBG/Other Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility Improvements grants one through Community Resource hundred Directory (100) other residents 2-8 Based upon availability, the City CDBG/Other One (1) 1 DH -3 will purchase Dollar HUD Homes HUD Dollar and sell as affordable housing. Home purchased, marketed 2-9 The City will support activities that CDBG Ten (10) 10 DH -3 Increase the awareness of available families w/ affordable homeownership Increased opportunities and programs. awareness Community Development 3-1 Code Enforcement Officers will help CDBG/Other Ten (10) CE 10 SL -3 to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or Improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, ro rams Infrastructure 1-1 The City will su ort the efforts of CDBG/Other Six 6 new 6 EO -3 City of Meridian, Idaho 124 Five -Year Consolidated Plan 0 �j City of Meridian, Idaho Five -Year Consolidated Plan 125 the Meridian Development LMI jobs Corporation to implement the Urban Renewal Area Plan in revitalizing downtown. 1-2 The City will support the efforts of CDBG/Other Ten (10) EO -3 the Meridian Development businesses Corporation to implement the locate in Urban Renewal Area Plan in Meridian revitalizing downtown. URA Public facilities NA Public Services 3-1 City Code Enforcement Officers will CDBG/Other Ten (10) CE 10 SL -3 help to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or Improvement clean-up/ activities. Improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs Economic `Development 1-1 The City will support the efforts of CDBG/Other Six (6) new 6 EO -3 the Meridian Development LMI jobs Corporation to implement the Urban Renewal Area Plan In revitalizing downtown. 1-2 The City will support the efforts of CDBG/Other Ten (10) 10 EO -3 the Meridian Development businesses Corporation to implement the locate in Urban Renewal Area Plan in Meridian revitalizing downtown. URA Neighborhood Revitailzation Other 3-1 City Code Enforcement Officers will CDBG/Other Ten (10) CE 10 SL -3 help to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or Improvement I I clean-up/ activities. im rovmt. City of Meridian, Idaho Five -Year Consolidated Plan 125 0 0 *Outcome Codes: Activities Affordability SustainabilitV Decent Housing 3-3 The City will help address key social CDBG Twenty-five 25 Suitable Living Environment SL -3 and human service needs, (25) C.B. Economic Opportunity EO -1 EO -2 especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs *Outcome Codes: City of Meridian, Idaho 126 Flve-Year Consolidated Plan Availablift/Accessibility Affordability SustainabilitV Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL -3 Economic Opportunity EO -1 EO -2 EO -3 City of Meridian, Idaho 126 Flve-Year Consolidated Plan 0 TABLE ZC �7 SUMMARY OF SPECIFIC OBJECTIVES Availabili lbility of Decent Hou no DH -1 Specific Objective Source Year Performance Expected Actual Percent Of Indicators No. no. Complete Funds DH Objective 2-6: The CDBG/ 2007 0 0 % 1.1 City will help non- other 2008 0 0 profit and for-profit 2009 0 0 % developers and 2010 0 0 % builders construct one 2011 1 1 unit/facility 1 % (1) new housing or MULTI-YEAR GOAL: 1 % facilities for homeless, One (1) new housing or special needs, or facilities for homeless, elderly populations. special needs, or elderly populations Afforda lIltv of Decent Housing H-211 DH Objective 2-1: The CDBG/ 2007 1 AHTF estab. 1 % 2.1 City will create an other 2008 0 0 Affordable Housing 2009 0 0 Task Force (AHTF) to 2010 0 0 % make recommend- 2011 0 0 % ations to the Mayor MULTI-YEAR GOAL: 1 % and City Council to AHTF continues to work facilitate the creation toward Improving of, preservation of, affordable housing and dissemination of opportunities in the City. information regarding affordable owner - occupied housin . DH Objective 2-2: The CDBG/ 2007 0 0 2.2 City will Invest CDBG other 2008 1 unit 1 funds In funding and 2009 1 unit 1 filling affordable 2010 1 unit 1 % housing units. 2011 2 units 2 % MULTI-YEAR GOAL: 5 % Five (5) new affordable housing units DH Objective 2-3: As CDBG/ 2007 1 bldg or lot 1 2.3 deemed feasible, the other 2008 0 0 City will acquire and 2009 0 0 demolish, clear and/or 2010 0 0 % dispose of property to 2011 0 0 make way for new MULTI-YEAR GOAL: 1 affordable housing One (1) structure or lot units. acquired, removed, and/or dis osed of. City of Meridian, Idaho 127 Five -Year Consolidated Plan DH 2.4 Objective 2-7: The City will provide Information, referral to housing counseling services, first-time homebuyer assistance, and accessibility Improvements grants CDBG 2007 150 CRDs 2008 0 2009 0 2010 0 2011 0 150 0 0 0 0 % MULTI-YEAR GOAL: Distributed to fifty (50) residents of C.B. 10322, Tract 2 and one hundred 150 s through Community (100) other residents Resource Directory. Sustainablillity of Decent Housing DH 3.1 Objective 2-4: The City will participate on boards and CDBG/ other 2007 2008 2009 1 activity 1 activity 1 activity 1 1 1 committees of local 2010 1 activity 1 organizations and 2011 1 activity 1 % cooperate with other local governments to promote affordable rental housing MULTI-YEAR GOAL: Five (5) fair housing activities 5 Flo 0 ortunities. DH 3.2 Objective 2-5: Planning/Building CDBG/ other 2007 2008 20 persons 20 persons 20 20 % Department will 2009 20 persons 20 continue to Inform 2010 20 persons 20 and educate the general public, non- profit agencies, and the private sector housing industry 2011 20 persons 20 MULTI-YEAR GOAL: One hundred (100) persons educated 100 % about the dangers of lead-based paint. DH Objective 2-8: Based CDBG/ 2007 1 $1 home 1 3.3 upon availability, the other 2008 0 0 City will purchase 2009 0 0 % Dollar HUD Homes 2010 0 0 and sell as affordable 2011 0 0 housing. MULTI-YEAR GOAL: 1 % One (1) HUD Dollar Home purchased, marketed DH Objective 2-9: The CDBG/ 2007 2 families 2 % 3.4 City will support other 2008 2 families 2 activities that Increase 2009 2 families 2 % the awareness of 2010 2 families 2 % available affordable 2011 2 families 2 homeownership opportunities and MULTI-YEAR GOAL: Ten (10) families with 10 programs. increased awareness City of Meridian, Idaho Five -Year Consolidated Plan 128 • 0 City of Meridian, Idaho Five -Year Consolidated Plan 129 Avallabill Accesslbllltv N/A of Sultable Living Environment SL -1 2007 2008 % 2009 % 2010 2011 MULTI-YEAR GOAL % Afto billtv of Sultable Livin Environment SL -2 N/A 2007 2008 2009 % 2010 2011 % MULTI-YEAR GOAL % Sustainability of Suitable Living Environment (SL -3) SL Objective 3-1: Code CDBG/ 2007 2 CE cases 2 3.1 Enforcement Officers other 2008 2 CE cases 2 % will help to reduce 2009 2 CE cases 2 deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 % working with residents MULTI-YEAR GOAL: 10 to enforce property maintenance codes. Ten (10) CE cases opened and resolved in C.B. 10322 Tract 2 SL Objective 3-2: The City CDBG/ 2007 1 activity 1 % 3.2 will organize other 2008 1 activity 1 neighborhood clean-up 2009 1 activity 1 % and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 MULTI-YEAR GOAL: 5 Five (5) clean-up and/or Im rovement activities SL Objective 3-3: The City CDBG/ 2007 5 residents 5 % 3.3 will help address key other 2008 5 residents 5 % social and human 2009 5 residents 5 % service needs, 2010 5 residents 5 % especially those related 2011 5 residents 5 % to family support, youth MULTI-YEAR GOAL: 25 development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and employment training. City of Meridian, Idaho Five -Year Consolidated Plan 129 i City of Meridian, Idaho Five -Year Consolidated Plan 130 Availabili Access N/A billity of Economic Oppomuni (EO - 2007 2008 2009 2010 2011 MULTI-YEAR GOAL: Affordability of Economic Opporttunity 0-2 N/A 2007 2008 2009 2010 2011 MULTI-YEAR GOAL: Sustainability of Economic Opportunity EO -3 EO Objective 1-1: The City CDBG/ 2007 0 0 3.1 will support the efforts other 2008 0 0 of the Meridian 2009 2 LMI jobs 2 Development 2010 2 LMI jobs 2 Corporation to 2011 2 LMI jobs 2 implement the Urban MULTI-YEAR GOAL: 6 % Renewal Area Plan in Six (6) new LMI jobs revitalizing downtown. EO Objective 1-2: The City CDBG/ 2007 0 0 % 3.2 will support the efforts other 2008 0 0 of the Meridian 2009 3 businesses 3 % Development 2010 3 businesses 3 % Corporation to 2011 4 businesses 4 % Implement the Urban MULTI-YEAR GOAL: 10 % Renewal Area Plan in Ten (10) businesses locate revitalizing downtown. In Meridian URA Neighborhood Revitalization (NR - NR Objective 3-1: Code CDBG/ 2007 2 CE cases 2 % 1.1 Enforcement Officers other 2008 2 CE cases 2 % will help to reduce 2009 2 CE cases 2 % deterioration of this 2010 2 CE cases 2 neighborhood by 2011 2 CE cases 2 % working with residents to enforce property MULTI-YEAR GOAL: 10 maintenance codes. Ten (10) CE cases opened and resolved In C.B. 10322 Tract 2 NR Objective 3-2: The City CDBG/ 2007 1 activity 1 1.2 will organize other 2008 1 activity 1 neighborhood clean-up 2009 1 activity 1 % and/or improvement 2010 1 activity 1 % activities 2011 1 actio 1 MULTI-YEAR GOAL: 5 % Five (5) clean-up and/or Improvement activities City of Meridian, Idaho Five -Year Consolidated Plan 130 0 0 NR Objective 3-3: The City CDBG/ 2007 5 residents 5 % 1.3 will help address key other 2008 5 residents 5 % social and human 2009 5 residents 5 % service needs, 2010 5 residents 5 % especially those related 2011 5 residents 5 to family support, youth MULTI-YEAR GOAL: 25 development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ Increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and em to ment training. Other O -i N/A 2007 % 2008 2009 2010 % 2011 MULTI-YEAR GOAL: Other (0-2) N/A 2007 % 2008 2009 Flo 2010 2011 MULTI-YEAR GOAL: City of Meridian, Idaho Five -Year Consolidated Plan 131 0 • TABLE 3A SUMMARY OF SPECIFIC ANNUAL OBJECTIVES Obj Specific Objectives Sources of Perform- Expected Actual Outcome # Funds ance Number Number Code* Indicators RentalHousing 2-1 The City will create an Affordable CDBG/Other AHTF 1 DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of information regarding affordable renter - occupied housing. 2-4 The City will participate on boards CDBG/Other Five (5) fair 5 DH -3 and committees of local housing organizations and cooperate with activities other local governments to promote affordable rental housing opportunities. 2-7 The City will provide information CDBG Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility Improvements grants one through the Community Resource hundred Directory. (100) other residents Owner-Housin 2-1 The City will create an Affordable CDBG/Other AHTF 1 DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of Information regarding affordable owner - occupied housing. 2-2 The City will Invest CDBG funds in CDBG/Other Five (5) 5 DH -2 funding and filling affordable new housing units. affordable housing units 2-3 As deemed feasible, the City will CDBG/Other One (1) 1 DH -2 acquire and demolish, clear and/or structure or dispose of property to make way lot for new affordable housing units. acquired, removed, and/or dis osed of. 2-4 The City will participate on boards CDBG/Other Five (5) fair 5 DH -3 and committees of local housing organizations and cooperate with activities other local governments to promote affordable housing opportunities. City of Meridian, Idaho 132 Five -Year Consolidated Plan 0 • 2-5 Planning/Building Department will General One 100 DH -3 continue to inform and educate the Funds hundred general public, non-profit agencies, (100) and the private sector housing persons industry about the dangers of lead- educated based paint. 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. 2-7 The City will provide Information CDBG/Other Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility improvements grants one through Community Resource hundred Directory (100) other residents 2-8 Based upon availability, the City CDBG/Other One (1) 1 DH -3 will purchase Dollar HUD Homes HUD Dollar and sell as affordable housing. Home purchased, marketed 2-9 The City will support activities that CDBG Ten (10) 10 DH -3 increase the awareness of available families w/ affordable homeownership increased opportunities and programs. awareness Homeless Objectives 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. S " cial Needs Ob ecllives 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. CommunlitV Development 3-1 Code Enforcement Officers will help CDBG/Other Ten (10) CE 10 SL -3 to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse homelessness support increased City of Meridian, Idaho Five -Year Consolidated Plan 133 0 0 City of Meridian, Idaho Five -Year Consolidated Plan 134 services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, Programs Infrastructure 1-1 The City will support the efforts of CDBG/Other Six (6) new 6 EO -3 the Meridian Development LMI jobs Corporation to implement the Urban Renewal Area Plan In revitalizing downtown. 1-2 The City will support the efforts of CDBG/Other Ten (10) 10 EO -3 the Meridian Development businesses Corporation to implement the locate in Urban Renewal Area Plan in Meridian revitalizing downtown. URA Public Facilities NA Public services 3-1 Code Enforcement Officers will help CDBG/Other Ten (10) CE 10 SL -3 to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support Increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs Economic ''Development 1-1 The City will support the efforts of CDBG/Other Six (6) new 6 EO -3 the Meridian Development LMI jobs Corporation to implement the Urban Renewal Area Plan in revitalizing downtown. 1-2 The City will support the efforts of CDBG/Other Ten (10) 10 EO -3 the Meridian Development businesses Corporation to implement the locate in Urban Renewal Area Plan in Meridian revitalizing downtown. URA Neighborhood Revitalization/Other City of Meridian, Idaho Five -Year Consolidated Plan 134 0 0 3-1 Code Enforcement Officers will help to reduce deterioration of this neighborhood by working with residents to enforce property maintenance codes. CDBG/Other Ten (10) CE cases opened and resolved In C.B. 10322, Tract 2 10 DH -1 SL -3 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 Economic Opportunity SL -3 EO -2 dean -up and/or improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support Increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs *Outcome Codes: City of Meridian, Idaho 135 Five -Year Consolidated Plan Availability/Accessibilltv Affordability Sustainablilty Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL -3 Economic Opportunity EO -1 EO -2 EO -3 City of Meridian, Idaho 135 Five -Year Consolidated Plan 0 EXHIBIT B 2007 ACTION PLAN EXHIBIT C ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING AND FAIR HOUSING ACTION PLAN 0 0 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2007 ACTION PLAN CITY OF �•� :;. 'yam. +r 33 East Idaho Avenue Meridian, ID 83642 208/888-4433 12Y Upon request, this document will be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency. The City of Meridian prohibits discrimination on the basis of race, color, sex, religion, national origin, handicap, or familial status. u TABLE OF CONTENTS CITY OF MERIDIAN, IDAHO 2007 ACTION PLAN SECTION INTRODUCTION, 10 Purpose of this Document - 1 City of Meridlan CDBG Program Mission Statement 1 Description of economic development activities 10 Geographic allocation of economic development' investments' 10 EXECUTIVE, SUM MARY _ - 2` Program Year and submission to HUD 2 Summary of, PY07 Objectives and Outcomes 2 Evaluation of the City's Past Performance 4 Summary of the Citizen Participation Process_ K_ 4 Summary of Efforts Made to Broaden Public Participation 5 Summary of Pubiic Comments 6 Citizen comments not accepted 6 RESOURCES 7. Federal, State and Local Resources 7 Federal resources that may be made available 7 State resources that may be made available 7 Local resources that may be made available, 7 PY07 Allocation of CDBG funds g PY07 CDBG activities to benefit LMI persons g OBJECTIVES, ACTIVITIES, ;& MEASURES 10 PY07 Priority #2c Economic Deve%pment 10 Annual economic development objective _ -• -- _- 16 Description of economic development activities 10 Geographic allocation of economic development' investments' 10 Number, type of families that will benefit from economic development activities 10 Specific economic development objectives and priority needs _ 11 Reasons for these allocation priorities 11 Proposed accomplishments, outcome measures, and target dates 12 Obstacles to addressing underserved needs 12 OiFOY Priority #2: Affordable Housing - 13 Annual affordable housing objectives 13 Description of affordable housing activities 13 Geographic allocation of affordable housinginvestments 14 Number and type of families -that _will benefit from affordable housing act lvibes; 14 Specific objectives and priority needs 15 Reasons for these allocation priorities _ -_ 15 _ _ Proposed affordable housing accomplishments, outcome measures, target dates - 16 - _ _ Obstacles` to addressing underserved needs _: _ 1-6- - -- _ - Affordable housing - 16 _ Coordination with housing and social: service agencies._ 17 City of Meridian, Idaho 2007 Action Plan • 0 Public he ng_ _ 'Hbmeles antl other special needs activities . 17 18 ` Barriers To Affordable Housing18 PY07 Priority 13: Comnfunity Improvement _ 19 Annual community improvement objectives 19 Description of community improvement activities 19 = =' Geographic allocation of community improvement Investments 20 Number, type of families that will benefit from community Improvement activities 20 Specific community improvement objectives and priority needs 21 Proposed comm., Improvement accomplishments,, outcome measures, target dates 21 Reasons for these allocation priorities 21 Obstacles to addressing underserved needs _ _ _ 22 Other Actions _ 22 Reduclng- 'Jt_ he number of poverty -level families 22 f° Institutional structure 22 Enhancement of Coordination 24 Monitoring 24 APPENDICES 24 Appendix A: Maps 24 Appendix 6: Tables 27 Appendix C: Certifications 42 Appendix D.- SF 424 Form 52 City of Meridian, Idaho 2007 Action Plan 0 Purpose of this Document The City of Meridian has been designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD). This designation will allow the City to directly receive funds from HUD's Community Development Block Grant (CDBG) Program. The 2007 program year will mark the City's first year as an entitlement community. Federal regulations (24 CFR §§ 91.200(a) and 91.220) require the City to submit an action plan annually, which plan describes how CDBG funds will be Invested In the community within that program year. This action plan was developed with a strong emphasis on community Input, following the Citizen Participation Plan set forth In Meridian's consolidated plan. Through this planning effort, the City has prepared the following strategy, which will guide eligible activities beginning October 1, 2007 and ending September 30, 2008. City of Meridian CDBG Program Mission Statement In accordance with the stated overall goal of the CDBG program, as set forth in 24 CFR § 91.1(a)(1), the City's mission is to utilize CDBG funding to develop viable urban communities by providing decent housing, providing a suitable living environment, and expanding economic opportunities principally for low- and moderate -income (LMI) persons. The City's primary means toward this end shall be to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and non-profit organizations, In the production and operation of affordable housing. City of Meridian, Idaho 20137 Action Plan 0 • Program Year and submission to HUD (24 CFR §§ 91.10; 91.15) The City's CDBG program will be administered on a program year running from October 1 to September 30. In compliance with 24 CFR § 91.15(a), and in order to facilitate continuity in its program and provide accountability to citizens, the City shall submit this consolidated plan to HUD by August 15, 2007. The City shall submit on an annual basis: a summary of Its citizen participation and consultation process, its annual action plan, and certifications. At least every five years, the City shall submit a housing and homeless needs assessment, market analysis, and strategic plan. As an Entitlement Community, the City will receive funds each year from the Community Development Block Grant (CDBG) Program. Program Year 2007 (PY07) funding for the City of Meridian Is anticipated to be $230,544. This funding will be used primarily for completion of a public services improvement as set forth In the Meridian Revitalization Plan, clearance and demolition of an available lots or structures as a response to spot slum and blight, code enforcement and clean-up activities in Census Tract 10322, Block 2, and administration of the plan. (In this first year of operation, the City will not be offering a competitive sub- grantee application process. The City will be responsible for Implementing the designated programs and completing the eligible activities, in cooperation with other entities and organizations in the region. In future years, the City does intend to offer a competitive sub- grantee application process.) Summary of PY07 Objectives and Outcomes (24 CFR § 91.220(b)) In Program Year 2007, the City Intends to invest its CDBG funds according to the following priorities: PY07 Priority #1: Expanding Economic Opportunities (Economic Development) PY07 Priority #2: Affordable Housing (Providing Decent Housing) a. New Affordable Housing b. Existing Affordable Housing c. Affordable Homeownership PY07 Priority #3: Providing a Suitable Living Environment (Community Development) A summary of the goals and anticipated outcomes that the City will pursue within these priorities is as follows. PY07 PRIORITY #1. Economic Development $165,435.00 GOAL: Improve economic conditions In the Meridian Urban Renewal Area by addressing spot slum and blight. ANTICIPATED OUTCOMES: 1. Completion of one public facilities improvement. 2. One (1) lot or structure cleared or demolished. PY07 PRIORITY #2: Affordable Housing $1.00 GOALS: 1. New affordable housing: Facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. City of Meridian, Idaho 2 2007 Action Pian • • 2. Existing affordable housing: Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. 3. Affordable homeownership: Improve affordable homeownership opportunities for low income families. ANTICIPATED OUTCOMES: 1. One (1) HUD Dollar home acquired and sold, leased, or donated to LMI residents. 2. Affordable Housing Task Force established. 3. One (1) Fair Housing awareness activity. 4. Two (2) families demonstrate Increased awareness of affordable homeownership opportunities and programs. S. Twenty (20) persons educated on lead-based paint hazards, precautions, symptoms, and laws. EY -07 PRIORITY #3: Community Improvement $19,000.00 GOAL: Support neighborhood revitalization activities in Census Tract 10322, Block 2 that promote public health, safety, and welfare. ANTICIPATED OUTCOMES: 1. Two (2) code enforcement cases for Census Tract 10322, Block 2 opened and resolved. 2. One (1) neighborhood clean-up or Improvement activity. 3. Meridian Community Resource Directory distributed to fifty (50) residents of Census Track 10322, Tract 2 and to one hundred (100) other Meridian residents. 4. Five (5) residents of Census Tract 10322, Block 2 demonstrate increased awareness of social and human service providers and programs. City of Meridian, Idaho 2007 Action Plan 3 Evaluation of the City's Past Performance (24 CFR § 91.220(b)) The City has successfully applied for and received the following CDBG grants through the Idaho CDBG Small Cities Program. Awarded Amount Prgject Status 1985 $272,697 Revolving Loan Fund Closed Out 1985 $4,388 Renovate Senior Center Closed Out 1987 $5,000 Renovate Senior Center Closed Out 1988 $400,000 Public Infrastructure Closed Out 1991 $400,000 Downtown Revitalization Closed Out 1995 $52,000 Renovate Senior Center Closed Out 2004 $100,000 Renovate Senior Center Closed Out 2006 $52,900 Renovate Senior Center Closed Out 2006 $250,000 Job Creation Closed Out Summary of the Citizen Participation Process (24 CFR § 91.220(b)) Feature articles were published in both the Valley Times (the weekly local newspaper) and the Idaho Statesmen (the daily local newspaper) providing details about the planning process and opportunities for citizen involvement. A Community Priority Needs Survey was developed to help determine significant priorities in the areas of housing, homelessness, community and economic development, and public services. The survey was widely distributed through the City's website. Individual surveys were handed out at the Town Hall meeting, Chamber of Commerce meetings, and to the Mayor's Youth Council and Mayor's Faith Ambassadors Council. All comments included In the surveys were recorded and are listed in Appendix C to the consolidated plan. Both the priority tabulations and comments were included In the development of the 2007 action plan. A press release was distributed to the Spanish-speaking radio station, KWEI, and to the locally -published monthly magazine TO Mirada. Additionally, agencies and organizations representing minorities were contacted through email to encourage their participation in the planning efforts. An invitation to attend and participate in the Town Hall Meeting was distributed to approximately 26,000 residents via an insert in utility bills. The Town Hall meeting was conducted on May 10, 2007 at the Meridian Senior Center, with 37 Meridian residents attending. The Community Priority Needs Survey was discussed and completed by those in attendance. The Mayor and a City Council member conducted a Question & Answer session relative to community needs and issues. (Please see Appendix D to the consolidated plan.) Several collaborative meetings were held with the staff of the City's urban renewal agency, Meridian Development Corporation (MDC), and a presentation of CDBG eligible activities was given to the MDC Board of Directors. Information and ideas were exchanged relevant to MDC's focus on revitalizing the urban renewal district and creating a sustainable economic core. Opportunities to collaborate on projects have been Incorporated into the 2007 action plan. The Meridian Chamber of Commerce was instrumental in distributing information about the planning process and opportunities for citizens to participate. Their monthly meetings In City of Meridian, Idaho 4 2007 Action Plan April and May were attended to distribute the Community Priority Needs Survey and gain Insights into community issues. Each month the Mayor holds a "Coffee with the Mayor" gathering, rotating locations around the town. At the May 1, 2007 Coffee with the Mayor, Information explaining the planning process and a schedule of planned meetings were distributed. Thoughts, ideas and suggestions were solicited from approximately 40 attendees. The Mayor's Youth Advisory Council is made up of students living in Meridian, ages 14 to 18, and attending Meridian schools. They meet twice a month to discuss Issues that affect youth. At their May 14, 2007 meeting the Community Priority Needs Survey was discussed and completed. Twenty-two students were given an opportunity to express comments relative to eligible CDBG activities. The Treasure Valley American Business Women's Association Express Network held their charter meeting in Meridian this spring, providing an opportunity to meet and greet women who are executives, professionals, and business owners interested in the betterment of the community. Information explaining the planning process and a schedule of planned meetings to gain citizen involvement were provided to attendees. Approximately 200 attended. The Mayor's Faith Ambassadors Council Is a newly formed collaboration between the City and faith -based organizations. This Council Is made up of one adult and one teen from each place of worship in Meridian. They meet monthly with the Mayor and work together to Increase opportunities to community members, enhance communication, and strengthen families and children. At the May 29, 2007 meeting the Community Priority Needs Survey was distributed, discussed, and completed by those In attendance. Additionally, the City attended the following meetings to discuss development of the 2007 action plan draft, and community needs: • City Council March 6, 2007 • City department directors March 21, 2007 • Housing Coordination and Policy Forum April 6, 2007 • Meridian Development Corporation April 11, 2007 • Meridian Chamber of Commerce April 17, 2007 • Coffee With the Mayor May 1, 2007 • Meridian Chamber of Commerce May 1, 2007 • Town Hall meeting May 10, 2007 • Mayor's Youth Advisory Council May 14, 2007 • Mayor's Faith Ambassadors Council May 29, 2007 Following these opportunities for community and citizen participation, the City, in compliance with the Citizen Participation Plan, held a public hearing and provided a 30 -day public comment period on the draft Plans. The following timeline describes the chronology of Citizen Participation Plan events prior to the receipt of the Plans by HUD. • Published notice, Valley Times June 11, 2007 • Published notice, Idaho Statesman June 13, 2007 • Draft plans available for review June 11, 2007 - July 27, 2007 • Public hearing June 27, 2007 • Public comment period June 27, 2007 - July 27, 2007 • City Council presentation July 17, 2007 City of Meridian, Idaho 5 2007 Action Plan • City Council resolution adopting Plans August 2, 2007 • City submitted Plans to HUD August 9, 2007. • HUD received Plans August 10, 2007 By a letter dated September 21, 2007, HUD advised the City that it would need to amend the Plans to include further Information and to clarify particular provisions in order to comply with applicable HUD regulations. The City worked with HUD to incorporate these changes, and ultimately made changes constituting substantial amendment according to the definition set forth in the Citizen Participation Plan. Specifically, a substantial change was made In funding allocation priorities, including: 1) allocating $110,435 of the City's 2007 CDBG allocation of $230,544 for clearance and/or demolition activities within Census Tract 10322, Block Group 2 and/or the Meridian Urban Renewal District, in order to correct a mathematical discrepancy and to further the goal of economic development by addressing spot slum and blight; and 2) recategorizing planned activities for the first program year as administrative in nature. The following timeline describes the chronology of Citizen Participation Plan compliance following the incorporation of the substantial amendment: • Published notice, Valley Times • Published notice, Idaho Statesman • Amended Plans available for review • Public hearing on substantial amendment • Public comment period • City Council adopted Plans • City submitted Plans to HUD November 19, 2007 November 21, 2007 November 19, 2007 - January 4, 2008 December 4, 2007 December 4, 2007 - January 4, 2008 January 8, 2008 January 9, 2008 Summary of Efforts Made to Broaden Public Participation (24 CFR §§ 91.200(c) and 91.220(b)) As set forth above, the City undertook the following efforts to broaden citizen participation: • Distributed press release to Spanish radio station, KWEI • Distributed press release to Spanish Tu Mirada magazine • E-mailed and mailed press releases to agencies and organizations representing minorities • Mailed invitation to Town Hall meeting via Insert In utility bills (to 26,000 residents) • Attended Meridian Chamber of Commerce April and May meetings • Attended Treasure Valley American Business Women's Association Express Network meeting (approximately 200 attended) Summary of Public Comments (24 CFR § 91.200(c)) Comments were provided in the May 10, 2007 Town Hall meeting and in responses to the Community Priority Needs Survey, as set forth in Appendices C and D to the consolidated plan, prior to development of a draft of the 2007 action plan. While invaluable to stimulating community dialogue and collaboration toward viable solutions to issues facing Meridian, many things on Meridian citizens' "wish Ilsts" are outside the scope of this plan due to funding limitations or CDBG eligibility restrictions. However, in developing the plan, the City did take the comments provided Into account as much as possible. In response to citizen comments, the City incorporated Into the plan Investments in downtown revitalization, homebuyers education, code enforcement activities, crime awareness and anti-crime programming for neighborhoods, and improved public education regarding City of Meridian, Idaho 6 2007 Action Plan services available to seniors, youth, and homeless persons and persons at risk of becoming homeless. After the draft of the 2007 action plan was prepared, one comment was received during the public comment period, June 27 -July 27, 2007. It was a written comment; no oral comments were received, either at the June 27, 2007 public hearing kicking off the public comment period, or at the public hearing at the July 17, 2007 City Council meeting. No other written comments were received. The contents of the one comment received on the 2007 action plan may be summarized thusly: The Affordable Housing Task Force is important due to the rising costs of owning and renting a home in the Treasure Valley. Boise, Sun Valley, Ketchum, and McCall have instituted workforce/affordable housing boards and may provide solid models for Meridian. All comments, both oral and written, submitted during the planning and development phases and the 30 -day public comment period were accepted and taken into consideration as the 2007 action plan was finalized. As set forth above, as the plan was being developed, but before a draft was completed, the City received several suggestions for activities that could not be Included in the draft plan due to funding limitations or CDBG eligibility restrictions. Such comments were not Included In the draft plan published for public comment. The written comment submitted during the 30 -day public comment period was accepted and taken into consideration as the 2007 action plan was finalized; in addition to providing specific guidance as to Items that should be Included In the plan, it provided the City with a unique and valuable perspective from which to evaluate the City's planned CDBG-funded activities. City of Meridian, Idaho 7 2007 Action Plan Federal, State and Local Resources (24 CFR § 91.220(c)(1-2)) At this time, CDBG and City general funds are available to support program activities. The following funding sources have been identified as resources to help address the needs of low- and moderate -income (LMI) Individuals and families. Some of these resources may be directly leveraged to help fund CDBG eligible activities, in which case all HUD regulations and requirements regarding matching will be satisfied, pursuant to 24 CFR § 91.220(c)(2). While other resources may not be able to contribute directly toward a CDBG eligible activity, they may be able to provide assistance and support programs. These leveraged funds will be tracked and documented as part of the monitoring compliance. Federal resources that may be made available (24 CFR § 9-1.220(c)(1)1 U.S. Department of Housing and Urban Development: - Section 8 Housing Choice Voucher Program - HOME Investment Partnership Program - Emergency Shelter Grant - Housing Opportunities for Persons with AIDS ■ U.S. Department of Health and Human Services • U.S. Department of Education • Federal Housing Administration Homeownership Program • Fannie Mae ■ Federal Emergency Management Administration ■ U.S. Veterans Administration State resources that may be made available (24 CFR § 91.220(c)(2)) • Idaho Community Foundation • Idaho Housing and Finance Association • Idaho Department of Education • Idaho Department of Environmental Quality Idaho Association of Mortgage Brokers • Idaho Department of Agriculture • State Tax Credits Idaho Department of Health and Welfare: - Community Services Grant - Family and Child Services - Public Health Services - Domestic Violence Grant - Idaho Children's Trust Fund Idaho Office on Aging Idaho Department of Justice Local resources that may be made available (24 CFR § 91.220(c)(2)) ■ Meridian General Funds • Meridian Development Corporation • Ada County Association of Realtors • Boise City/Ada County Housing Authority ■ Neighborhood Housing Services • Boise Valley Habitat for Humanity ■ Supportive Housing and Innovative Partnerships City of Meridian, Idaho 2007 Action Plan • EI -Ada Community Action Partnership • United Way • Faith -based Organizations • Local utility companies ■ Individual and Business Donors ■ Civic Organization Donations • Volunteer in-kind services 8 0 PY07 Allocation of CDBG funds (24 CFR § 91.220(1)(1)(1)) With respect to the CDBG funds In the amount of $230,544 expected to be available in PY07, the following activities are planned. Economic Development: $165,435.00 Acrrvrr m • Identify and complete one public facilities Improvement from the Meridian Revitalization Plan. ■ Clear or demolish one (1) substandard lot or structure. Affordable Housing • $1.00 Acrtvrrr: • Acquire and sell, lease, or donate (1) HUD Dollar home to LMI residents. Community Improvement• $19.000.00 Amvrr m • Open and resolve two (2) code enforcement cases for Census Tract 10322, Block 2. • Complete one (1) neighborhood clean-up or improvement activity In Census Tract 10322, Block 2. Administration: $46.108.00 AmvrrtEs: • Oversee and coordinate Inter jurisdictional and Inter -agency activities ■ Assist Mayor in development of Affordable Housing Task Force • Ensure compliance with Citizen Participation Plan ■ Prepare program budgets, schedules, and any amendments • Monitor, evaluate, and Implement audit results regarding program ■ Prepare reports and documents for submission to HUD ■ Develop agreements to carry out program activities • Form neighborhood association In Census Tract 10322, Block 2 ■ Develop and distribute Meridian Community Resource Directory ■ Complete vacant/deteriorating structure/lot database for Census Tract 10322, Block 2 Total allocations: PY07 PRrORrrr Economic Development Affordable ;Housing Community Improvement Administration TOTAL: AMOUNT OF PY07 PERCENT OF PY07 CDBG FUNDSALI.00A7ED CDBG FUNDS ALLOCATED $165,435.00 - 71.76% $__ 1.00 - > .001% $ 19,000.00 8.24% _ + 1 46,108.00 _ + 20, 00% $230,544.00 100.00% PY07 CDBG activities to benefit LM1 persons (24 CFR § 91.220(1)(1)(Iv)) All PY07 affordable housing and community Improvement CDBG investments, totaling $19,001.00 (8.241%), will benefit LMI persons. The location of a potential Dollar HUD Home is unknown, but all community improvement investments will be made in Census Tract 10322, Block Group 2, the population of which Is 72.04% LMI according to Census 2000 data. The economic development CDBG investments, totaling $165,435.00 (71.76%) will benefit LMI persons by eliminating specific conditions of blight and/or physical decay within the Urban Renewal Area on a spot basis, thereby preventing the spread of slum and blight to City of Meridian, Idaho 9 2007 Action Plan adjacent properties or areas. Census Tract 10322, Block Group 2 Is adjacent to the Urban Renewal Area in which these funds will be invested; In fact, approximately one-third of Census Tract 10322, Block Group 2 is actually within the Urban Renewal Area. An effort will be made to invest the economic development funds In this overlapping area so as to directly benefit the census tract with an LMI population over 51%. Maps of Census Tract 10322, Block Group 2 and the Urban Renewal Area may be found in Appendix A. City of Meridian, Idaho 10 2007 Action Plan 0 • PY07 Priority #1: Economic Development Annual economic development objective 24 CFR § 91.220(c)(3)) In the forthcoming program year, the City expects, first, to achieve the economic development objective of improving economic conditions in the Meridian Urban Renewal Area, thereby contributing to community and Inter -agency efforts to Improve access to services and jobs for LMI persons and to address spot slum and blight. Second, In the forthcoming program year, the City expects to address spot slum and blight clear one lot and/or demolish one substandard structure. Description of economic development activities 124 CFR § 91.220(d)) In PY07, to further the economic development objective of Improving economic conditions In the Meridian Urban Renewal Area, the City will support the efforts of the Meridian Development Corporation (MDC) to Implement the Meridian Revitalization Plan by investing CDBG funds toward one eligible public Improvement within the Urban Renewal Area as set forth in Meridian Revitalization Plan. To further the economic development objective of addressing spot slum and blight, the City will invest CDBG funds In clearing one lot and/or demolishing one substandard structure. Geographic allocation of economic development investments (24 CFR § 91.220(f)) The Meridian Urban Renewal Area (MORA) consists of 660 acres with boundaries of the I-84 freeway to the south, Cherry Lane/Fairview to the north, Fourth Street to the west, and Five Mile Creek to the east. This area has a history of slow growth primarily attributable to Inadequate and deteriorating public Improvements and facilities, poorly maintained properties, undeveloped and underdeveloped properties, diverse property ownership, and other deteriorating factors. A map of the URA may be found in Appendix A. According to census data, there are zero areas of minority concentration in Meridian. There Is one area of low-income concentration in Meridian: Census Tract 10322, Block Group 2, with 72.04% LMI persons living in this area. The MORA does overlap a portion of this area. This overlap area Is bordered on the north by Pine Street, on the east by Meridian Road, on the south by Franklin Road, and on the west by Fourth Street. Number and type of families that will benefit from economic development activities (24 CFR § 91.2200) Spot slum and blight activities are designed to eliminate specific conditions of blight or physical decay on a spot basis in an area that is not located in a slum or blighted area. Because this activity targets the condition Itself, rather than the persons who will benefit, the number and type of families that will benefit from this activity is unknown. City of Meridian, Idaho 11 2007 Action Plan Specific economic develanment objectives and priority needs (24 CFR §& 91.220(d), 91.215) The City's greatest identified economic development need, and therefore its highest economic development priority in PY07, is revitalization of downtown Meridian. In PY07, the City will address this need in partnership with MDC, the Downtown Business Association, and other entities. .Reasons for these allocation priorities (24 CFR § 91 220(d)l Comments provided by citizens In the development of the action plan and during the 30 -day public comment period on the draft action plan demonstrate the community's opinion that there is need for revitalization of Meridian's downtown. Citizens stated, for example: • Downtown area from Franklin to Cherry Lane, W. 1st to E. 2"d, make an area of shops, services and items that would create a "walking" downtown to use for residents and tourism. Make people want to come to Downtown Meridian. Keep a "small town" atmosphere will keeping up with growth. • Need more shops/services that would bring people downtown. Could be encouraged by investing in small businesses but first need to address inadequacies of Old Town Infrastructure. Chicken and egg problem, plus relates to parking concerns as well. Old Town not currently an attractive place to go out on a limb with a fledging business. • A theme (i.e. Leavenworth, WA) with flowered planters In front of businesses to beautify downtown. It looks a bit shabby. Would love to see an old fashioned drug store with soda counter. Artist rendering of 3/27/07 newspaper for downtown looked beautiful. • Re -develop Meridian downtown so we do not have to leave Meridian (but not so much the large Mega stores). • Refer/reference MCD Urban Renewal Plan, Market Study, and Comprehensive Plans to address economic development. Sage Comprehensive Economic Development Strategy. • Promote small and new businesses/slow down traffic through Meridian. • Connect downtown for business and access ability. • Infrastructure downtown should probably be high priority. • Ensure that downtown Meridian has ADA compliant access throughout downtown. • Meridian is relatively underserved on a per capita basis for parks/green space in community. • Parking in Old Town/Downtown Is a perpetual problem. Idaho Truss and other industrial operations do not provide parking for their employees so they take up all parking available to patrons of Old Town businesses. • A parking facility needs to be added downtown. • Recreation -community building. • Van service for disabled and seniors. • Senior and adult classes lacking without sidewalks and wheel chair or stroller access. • Downtown public parking in Old Town. Street parking is not adequate and parking tickets are becoming the norm not the exception. Downtown building plans, renovation and funds. • More parking downtown so the great people of Meridian can come to Old Town and enjoy dining, shopping, etc. Sidewalks are also an issue. How can the people of Meridian get to the businesses? • Old Town is not pedestrian -friendly, either In the business/commercial areas or in residential areas. Sidewalk installation, improvement, and connectivity would go a long way to making Old Town a place people want to shop, eat, live, and socialize. • Most of Meridian has uneven sidewalks, Inaccessible for wheelchairs and strollers, and several stretches of street have room for sidewalks with none ever being put it City of Meridian, Idaho 12 2007 Action Plan • Old Town is not pedestrian -friendly, either In the business/commercial areas or in residential areas. Sidewalk installation, improvement, and connectivity would go a long way to making Old Town a place people want to shop, eat, live, and socialize. • Old town businesses, without sidewalks lack continuity. The City finds that MDC's vision presents a picture of a downtown that promotes HUD's goals for investments In expanded economic opportunities as set forth in 24 CFR § 91.1(a)(1)(iii). That vision Is of a downtown Meridian that is the true center and heart of a close-knit community; in all revitalization efforts there will be an emphasis on connection - between customers and businesses, residents and the greater community, heritage and future, young and old, citizens and government, Meridian and the Treasure Valley. Public spaces will be family-oriented, and will host a wide range of social, cultural and civic activities. Sidewalks and street -level businesses will create an atmosphere strongly attractive to pedestrians, and downtown will be a highly livable place that provides Meridian's familiar rural town feel but in a newly urban setting. Ultimately, a variety of urban housing opportunities will provide a built-in residential community that fosters city center business and provides employment. Circulation and parking systems will encourage people to come "to" Downtown, while facilitating "through" traffic around Downtown. Building densities and building heights will foster connection rather than sprawl. Downtown development will emphasize seven key strengths: social retail at street level; cultural, continuing education and recreational facilities; offices for businesses that serve Meridian residents and economic strengths; livable urban homes; a Treasure Valley business/transit village along the rail corridor; a strong, highly visible civic presence; and a circulation system for cars, bikes and pedestrians that makes downtown Meridian a great place to work, live, and visit. This vision, when realized, will expand economic opportunities in the core of the community by creating jobs, including jobs for LMI persons; establishing, stabilizing, and expanding small and micro -businesses; and providing public services, among other potential outcomes. For this reason, the City finds that its resources and economic development -targeted CDBG funds for PY07 will be most effectively invested in revitalization and elimination of spot slum and blight in Meridian's downtown. Proposed accomplishments, outcome measures. and target dates ( 4 CFR §§ 91.2200. 91.220(e)) The anticipated outcomes and target dates of these activities are as follows: • One public facilities improvement as set forth in the Meridian Revitalization Plan will be accomplished by September 30, 2008. • One lot or substandard structure will be cleared or demolished by September 30, 2008. Obstacles to addressing underserved needs (24 CFR §§ 91.220(d), (k)J CDBG-funded economic development activities in PY07 will address, or begin to address, the following obstacles to meeting underserved needs in Meridian: • Conditions of blight or physical decay contributing to unsafe, unhealthy, and/or displeasing physical environment • Need for expanded opportunities for new jobs employing LMI persons. • Need for affordable housing in proximity to the workplace. Gty of Meridian, Idaho 13 2007 Action Plan PY07 Priority #2: Affordable Housing Annual affordable housing objectives (24 CFR § 91 220(c)(3)) The City expects to achieve the following affordable housing objectives during the forthcoming program year: • Facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. • Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. • Improve affordable homeownership opportunities for low Income families. Description of affordable housing activities (24 CFR §§ 91.220(d), (k)) In the forthcoming program year, the City expects, first, to facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers by the establishment of the Affordable Housing Task Force (AHTF) and by acquiring a HUD Dollar Home, potentially for inhabitation by a large low-income family. The AHTF will consist of approximately ten members appointed by the Mayor, and will include representatives of: the Idaho Housing and Finance Association (IHFA), the Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), EI -Ada Community Action Partnership, mortgage lenders, developers, building contractors, realtors, planners, designers, state agencies, area associations, low-income service providers, fair housing advocates, and other interested parties. AHTF will assist the City in developing a working plan to meet these and other affordable housing needs within the community, Identifying new development projects (both owner and rental) and potential sources of funding for such development. These projects will Include the Investment of CDBG funds in a Dollar HUD Home. The Dollar HUD Homes Initiative helps local governments to foster housing opportunities for LMI families by offering them the opportunity to purchase qualified HUD -owned homes for $1 each. Dollar Homes are single-family homes that are acquired by the Federal Housing Administration (which is part of HUD) as a result of foreclosure actions. Single-family properties are made available through the program whenever FHA Is unable to sell the homes for six months. By selling vacant homes for $1 after six months on the market, HUD makes it possible for communities to put them to good use at a considerable savings. The newly occupied homes can then act as catalysts for neighborhood revitalization, attracting new residents and businesses to an area. The City will partner with non-profit affordable homeownership providers to resell the house to LMI residents of Meridian. Second, In the forthcoming program year, the City expects to foster and maintain affordable housing through the activities of the AHTF that are targeted to the preservation of existing affordable housing stock. AHTF will assist the City In developing a working plan to address this need within the community. Third, In the forthcoming program year, the City expects to improve affordable homeownership opportunities for low income families through inter -jurisdictional fair housing awareness activities. This Includes participation in regional affordable housing groups, boards, and committees along with other local governments to promote housing City of Meridian, Idaho 14 2007 Action Plan opportunities for individuals and families. Meridian will seek to become a member of the Treasure Valley Regional Housing Roundtable to gain information and build partnerships; work in partnership with the cities of Boise and Nampa to conduct, sponsor, or co-sponsor one activity that increases the awareness of fair housing within the community; and provide Information and referral to housing counseling services (as provided by IHFA, BCACHA, NHS, SHIP, and El -Ada), first-time homebuyer assistance, and accessibility improvements grants. Additionally, pursuant to 24 CFR § 91.220(k), the City will continue to inform and educate the general public, non-profit agencies, and the private sector housing industry about the dangers of lead-based paint. The City's Planning and Building Departments will work with homeowners, landlords, developers, contractors, and builders in generating building permits. Any work to be proposed on residential dwellings built prior to 1978 will trigger lead-based paint information distribution. Staff will provide information on lead-based paint hazards, precautions and symptoms for building permit applications on dwellings built prior to 1978. Questions and concerns relative to lead-based paint testing and assessments will be referred to the Idaho Department of Health and Welfare's Indoor Air Quality Program, which is the state agency responsible for dealing with health hazards related to lead-based paint. The City will, as necessary, coordinate its efforts with the Indoor Air Quality Program. Geographic allocation of affordable housing Investments (24 CFR § 91.220(f)) Meridian contains the following Census Tracts: 10310, 10313, 10321, 10322, and 10332. According to Census 2000, only Block Group 2 within Census Tract 10322 meets HUD's Sl% or more LMI criteria, listing this Block Group at 72.04%. A map of Census Tract 10322, Block Group 2 may be found in Appendix A. As set forth above, there are zero areas of minority concentration in Meridian. Census Tract 10322, Block Group 2 comprises the one area of low-income concentration in Meridian. Number and type of families that will benefit from affordable housing activities (24 CFR § 91.220(4) The AHTF will, in time, be positioned to target the segments of the Meridian community most in need of affordable housing, but the AHTF's inaugural year will primarily be dedicated to Identifying priority needs and strategizing to meet those needs. For this reason, the number and type of families that will benefit from PY07 activity is currently unknown. The acquisition of the Dollar Home will directly benefit one family. The City will seek to market the Dollar Home it acquires to a large, low-income family. The Inter jurisdictional fair housing awareness activities are projected to benefit several people. The City's goal Is that at least two families will demonstrate an increased awareness of affordable homeownership opportunities and programs through the City's educational efforts. It is expected that twenty (20) persons will be educated on lead-based paint hazards, precautions, symptoms, and laws through the City's efforts in PY07. City of Meridian, Idaho 15 2007 Action Plan U n U Specific objectives and priority needs (24 CFR 64 91.220(d), 91.215) The City's greatest housing need, and therefore its highest housing priority in PY07, is decent housing for large -family households, both In Census Track 10322, Block Group 2, and citywide. In PY07, through partnerships with affordable housing partnerships, this priority need will be addressed through the City's plans to utilize CDBG funds to purchase an available Dollar Home to provide affordable housing to a large, low-income family. The City will also work, through the AHTF and through inter jurisdictional fair housing awareness activities, to educate and distribute Information about affordable housing programs and opportunities to these types of persons. Reasons for these allocation priorities (24 CFR 6 91.220(d)) According to statistics from the Comprehensive Housing Affordability Strategy (CHAS) data, the greatest housing need within Census Tract 10322, Block Group 2 Is affordable homes for large -family households to buy or rent. One hundred percent of large -family households with income at 0-30% of the median Income level have unmet housing needs, both as to rental and owner -occupied units. This demonstration of greatest need Is the basis of the City's rationale for targeting this category of priority needs persons as the top priority for affordable housing CDBG investments. While this statistical data has not been recently updated by a local study of comparable detail, It is clear that in Meridian, as in the entire region, housing costs are rising, both for homeowners and for renters. Meridian home values increased 14.74% in Meridian from 2005 to 2006 (Idaho Statesman, May 25, 2007), meaning a corresponding rise in property taxes for homeowners, even as the levels of Income and Circuit Breaker tax exemptions for low-income persons remain the same. Further, notwithstanding the recent construction boom, the supply of rental homes has barely kept pace with demand; the vacancy rate for rental houses dropped from 10.8% in the first quarter of 2006 to 2.40/b In the first quarter of 2007 (Idaho Statesman, June 7, 2007). Comments provided by citizens in the development of the action plan and during the 30 -day public comment period on the draft action plan demonstrate the community's opinion that there Is need for affordable housing in Meridian. Citizens stated, for example: • "Lots of McMansions going in but not a lot of affordable housing. Smaller -scale, quality housing, e.g., apartments would be helpful." • "Need to support lower income families get a start." • "Property costs have skyrocketed and our youth struggle to own a home." • "Need more HUD housing in Meridian (my son is on the list @ James Court Apts. and has been told it'll be 2 years before he will get a 1 bedroom apartment)." • "Meridian prides itself as being a good place to raise a family. However, as housing appreciation continues to grow and as construction prices and interest rates rise the availability of housing that is affordable to lower- and middle-income families is put at risk. A disturbing trend is occurring In the Treasure Valley like other parts of the Western United States, the South, and Southwest where lower- and middle-income families are being forced to drive to qualify. We are seeing this very same phenomenon with the shift in affordable housing from communities like Meridian to communities In Canyon County. Meridian needs to remain as a great place to raise a family at all Income levels." Consultation with community partners, Including Idaho Housing and Finance Association (IHFA), Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing City of Meridian, Idaho 16 2007 Action Plan 0 • Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), EI -Ada Community Action Partnership, cities of Boise (Housing and Community Development Division), Nampa (Community Development/Grants Department), Eagle, Garden City (Garden City Urban Renewal Agency, and Community Planning Association of Southwest Idaho (COMPASS), confirms that there is a need for affordable housing, both in Meridian generally and within Census Tract 10322, Block Group 2, particularly for large families (families with five or more persons), and for both renters and owners. For these reasons, the City finds that its resources and housing -targeted CDBG funds for PY07 will be most effectively invested in providing, and/or working with community partners to provide, decent housing for large -family households in Census Track 10322, Block Group 2 and citywide. Proposed affordable housing accomplishments outcome measures and target dates 24 CFR && 91.220(d), 91.220(e)) The anticipated outcomes and target dates of these activities are as follows: • One HUD Dollar home will be acquired and sold, leased, or donated to LMI residents by September 30, 2008. • The Affordable Housing Task Force will be established by September 30, 2008. • The City will have conducted one Fair Housing awareness activity by September 30, 2008. • Two Meridian families will demonstrate Increased awareness of affordable homeownership opportunities and programs by September 30, 2008. • Twenty persons will have been educated on lead-based paint hazards, precautions, symptoms, and laws by September 30, 2008. Obstacles to addressing underserved needs (24 CFR §§ 91.220(d), (k)) CDBG-funded activities in the priority goal category of Affordable Housing will work to address the following obstacles: • Escalating costs for rehabilitation and new construction (e.g. limited availability of building lots, price Increases In building materials and shortage of available construction trades). • Lack of credit -worthiness. • Lack of information about financial assistance programs. The City will undertake the following actions in PY07 to address these identified obstacles: • The AHTF will discuss construction of subsidized housing units for LMI persons with non-profit housing developers. • The City will promote awareness of financial assistance programs offered by IHFA, NHS, BVHFH, BCACHA and EI -Ada Community Action Partnership. • The City will provide Information regarding local credit counselors and homebuyer education programs through affordable housing activities and via the Community Resource Directory. Affordable housing (24 CFR § 91.220(g)) While the City will seek to provide the Dollar Home it acquires in PY07 to a large low-income family, the City's overall goal is to provide one housing unit that may be suitable for any household, whether non -homeless, homeless, or special -needs. In PY07, the City will not City of Meridian, Idaho 17 2007 Action Plan i Invest CDBG funds in the provision of rental assistance, production of new units, or rehabilitation of existing units. Coordination with housing and social service agencies (24 CFR § 91.220(k)) In carrying out its affordable housing plan, the City will work in cooperation with the following private industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • El -Ada Community Action Partnership • The Community Action Partnership Association of Idaho (CAPAI) • Neighborhood Housing Services (NHS) • Idaho Department of Health and Welfare, Division of Health, Bureau of Community and Environmental Health • Meridian Senior Center • Mayor's Faith Ambassadors Council • Idaho Housing and Finance Association (IHFA) • Boise City/Ada County Housing Authority (BCACHA) • Idaho Commission on Aging • Idaho Council on Developmental Disabilities • Boise City/Ada County Continuum of Care • Boise Valley Habitat for Humanity • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • Community Planning Association of Southwest Idaho (COMPASS) The City will draw on the strengths of this delivery system, Including the longevity and experience of these established entities, the comprehensive nature of coverage provided by these existing entities, and the willingness of these entities to partner with and mentor the City in housing -related CDBG programming. The City will be aware of, and work to minimize any impact of, potential weaknesses of this delivery system, including a need for ongoing attention to communication, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, both by remaining visible In the housing service provider community - attending meetings, joining e-mail list-servs, proactively networking - and through the AHTF, which will Invite these service providers to work together toward the objective of providing decent and affordable housing in Meridian. Public housing (24 CFR § 91.220(h)) Boise City/Ada County Housing Authority (BCACHA) serves as the housing authority for the City of Meridian. HUD considers BCACHA to be a "High Performer" under the Public Housing Assessment System ("PHAS") and because BCACHA has always received a score of 90 or above. BCACHA does not own or manage any public housing units In Meridian. Implementing a public housing program Is outside the scope of the City's 2007 program. Pursuant to 24 CFR § 91.215(1), however, the City will Implement Its housing plan In coordination with BCACHA, and will also utilize the Affordable Housing Task Force to provide coordination between BCACHA and other private and governmental health, mental health, and service agencies. City of Meridian, Idaho 18 2007 Action Plan Homeless and other special needs activities (24 CFR § 91 220(i)) In PY07, the City's efforts to address emergency shelter and transitional housing needs of homeless Individuals and families, to prevent low -Income individuals and families with children from becoming homeless, to help homeless persons make the transition to permanent housing and independent living, to address chronic homelessness, and to address the special needs of non -homeless persons will occur within its partnership with the Boise City/Ada County Continuum of Care (CoC) service providers. PY07 CDBG funds will not be Invested in activities specifically targeted to these objectives. The City will actively participate in the CoC to identify ways of supporting area housing providers' efforts to increase affordable transitional and permanent housing facilities, and as additional Information is obtained regarding homelessness within Meridian, it will be determined whether other federal, state or local/private funds can be leveraged with CDBG funding to effectively address these needs within the community in future program years. Barriers To Affordable Housing (24 CFR § 91.220(1)) Public Policies Impacting the Cost of Housing The Meridian Comprehensive Plan, June 2006 Update integrates the concerns and expressions of the community Into a document that recommends how the City should grow and develop. All legislative requirements, specifically the Idaho Local Land Use Planning Act, are addressed in the plan. The components specified in the Idaho Code Include: private property rights; population; economic development; community design; special areas or sites; natural resources; hazardous areas; school facilities recreation; transportation; public services; facilities and utilities; land use; housing; implementation, and any other component, which may be necessary. Citizens, developers, the Planning and Zoning Commission, as well as the City Council and other groups are all involved in questions of community development and have a primary responsibility to coordinate and direct the overall pattern of development activities within the community. The Planning and Zoning Commission and the City Council make development decisions concerning annexation, rezoning, subdivision developments, conditional use permits, zoning variances, and planned developments. Due to these responsibilities, it has been necessary for the City to implement technical guidelines and adopt policies which will provide the framework for resolving questions relating to quality of life and physical development on an ongoing basis. The City continues to establish long- range implementation items for coordinated and unified development of public improvement projects. Throughout this comprehensive planning and updating process, citizens affirmed that the goals, objectives, and action items contained in the plan were based on six key community values: • Manage growth to achieve high-quality development • Enhance Meridian's quality of life for all residents • New growth should finance public service expansion • Prevent school overcrowding/enhance education services • Expand commercial and industrial development • Protect Meridian's self-identity City of Meridian, Idaho 19 2007 Action Plan After thorough evaluation and consideration of the elements of the 2006 Update, no specific barriers to affordable housing, controlled by the City, were identified. These considerations were relative to local tax policies, land use controls, zoning ordinances, building codes, fees and charges, growth limits, and policies that affect the return on residential investment. To preclude the development of potential barriers, the 2006 Update Identified Goals, Objectives and Action Items focusing on housing that will be undertaken during the next five years. IdentfRed Barriers The primary reason identified for lack of affordable housing in Meridian is the significant growth In population, increasing the demand for housing units. Housing affordability has been restricted by: • Increased costs of land for new or infill development • Increased costs of building materials and supplies • Increased costs of available labor • Increased costs of transportation • Increased costs of County tax assessments Strategy to Ameliorate Barriers Meridian's Planning Department has primary responsibility for developing and implementing plans to guide growth and development, and administering the standards of the Zoning and Subdivision Ordinances. One of the Planning Department's primary responsibilities is to coordinate with and provide the City Council and the Planning and Zoning Commission with Information on planning and development Issues. In fulfilling its responsibilities, the Department often acts as the coordinator between other service providers within the City, such as the Public Works Department, Parks Department, the Police Department, the Fire Department, Meridian School District, and Sanitary Services Company (solid waste disposal). The Planning Department serves as staff to the Planning Commission, the Historic Preservation Commission, and the Meridian Development Corporation. Through these efforts and coordination of service providers, the City will continue to implement the Comprehensive Plan's Goals, Objectives, and Action Items pertaining to affordable housing. The AHTF will also address the need for more affordable housing units, and Meridian's Planning Department staff will continue to utilize the resources of both the Regulatory Barriers Clearinghouse and HUD User websites to draw on important information pertaining to potential barriers to affordable housing that might effect developments. PY07 Priority #3: Community Improvement Annual community improvement objectives (24 CFR § 91.220(c)(3)) In the forthcoming program year, the City expects, first, to achieve the community Improvement objective of supporting activities In Census Tract 10322, Block 2 that promote neighborhood revitalization and public health, safety, and welfare. Description of community improvement activities (24 CFR §_91.220(d)) In the forthcoming program year, the City expects, first, to invest CDBG funds in the resolution of two code enforcement cases within Census Tract 10322, Block 2. This City of Meridian, Idaho 20 2007 Action Plan neighborhood contains some of the oldest homes in the community. The City will reduce deterioration of this neighborhood through proactive code enforcement activity, working with residents to enforce property maintenance standards, Including those related to overgrown weeds and vegetation; Inoperable vehicles; junk, litter, and debris; open or vacant buildings; illegally parked vehicles; and graffiti. Secondly, In the PY07, funded by CDBG funds designated for administrative purposes, the City intents to utilize and create In-kind partnerships to educate and promote available programs that further the health, safety, and welfare of the residents of Census Tract 10322, Block 2, including programming on fire protection, crime awareness and prevention, lead-based paint hazards, youth development, senior services, substance abuse prevention and treatment, financial counseling, domestic violence, veteran's Issues, transportation, education, and/or employment training. To this end, the City will develop a Community Resource Directory to Identify social and human service providers, along with affordable housing and homeownership information. In the development process, staff will work through the Mayor's Youth Advisory Council, Faith Ambassadors, and Continuum of Care to encourage social service providers, faith -based groups, private businesses, the school district, non-profit agencies and community leaders to work together to comprehensively address the needs of families in poverty. The Directory will be widely distributed to reach low- and moderate -income Individuals and families. The City will assist the Old Town residents to form a neighborhood association and facilitate development of a CDBG program -eligible revitalization plan in anticipation of forming a Revitalization Strategy In Program Year 2008. The City will also support for neighborhood clean-up activities, including two annual clean-up days, Neighborhood Housing Services sponsored "Paint the Town" and "Rake the Town" events. The City intends to become a member of, and to participate in, the Boise City/Ada County Continuum of Care (CoQ to increase awareness of available area facilities and services to help residents in need. Geographic allocation of community Improvement investments (24 CFR 1591.220(a) As set forth above, Census Tract 10322, Block Group 2 Is 72.04% LMI. A map of Census Tract 10322, Block Group 2 may be found in Appendix A. Again, there are zero areas of minority concentration in Meridian, and Census Tract 10322, Block Group 2 comprises the one area of low-income concentration in Meridian. Number and type of families that will benefit from community improvement activities (24 CFR § 91.220(d)) These community improvement activities are designed primarily to address physical conditions and improve general neighborhood liability. Because the conditions themselves are targeted by this activity rather than the persons who will benefit, the specific number and type of families that will benefit from this activity is unknown. Due to the general nature of these objective, however, it may be surmised that these activities will directly or Indirectly benefit all, or a large number of, the 234 families residing In Census Tract 10322, Block Group 2 (according to Census 2000 data). City of Meridian, Idaho 21 2007 Action Plan Specific community improvement objectives and priority needs (24 CFR 6§ 91.220(d), 91.215) The City's greatest community improvement need, and therefore its highest community Improvement priority in PY07, is neighborhood revitalization activities In Census Tract 10322, Block 2. In PY07, through partnerships with service providers, this priority need will be addressed through the City's plans to invest CDBG funds reducing deterioration of this neighborhood through proactive code enforcement activity, addressing overgrown weeds and vegetation; Inoperable vehicles; junk, litter, and debris; open or vacant buildings; illegally parked vehicles; and graffiti. Proposed community improvement accomplishments outcome measures and target dates (24 CFR &S 91.220(d), 91.220(e)) The anticipated outcomes and target dates of these activities are as follows: Two (2) code enforcement cases for Census Tract 10322, Block 2 will be opened and resolved by September 30, 2008. One neighborhood clean-up or improvement activity will be accomplished by September 30, 2008. Five residents of Census Tract 10322, Block 2 will demonstrate increased awareness of social and human service providers and programs by September 30, 2008. Reasons for these allocation priorities (24 CFR § 91.220(d)) During the many public meetings conducted during the planning stages, residents expressed the desire for a neighborhood association to encourage cohesion and community spirit, education on neighborhood watch programs and increased public safety to prevent and deal with crime, and City -organized clean-up activities and enforcement activity to address code compliance issues. Comments provided by citizens In the development of the action plan and during the 30 -day public comment period on the draft action plan demonstrate the community's opinion that there is a need for these activities in Meridian, particularly in Census Tract 10322, Block 2 (also known as the Old Town neighborhood). Citizens stated, for example: • Residential lots in Old Town are often overrun with weeds; Code Enforcement budget could be Increased to help eliminate this problem. • The City needs public transportation, both bus and rail. • Adequate police and fire protection. • Public transportation and substance abuse rehab facilities are on everyone's wish list but financial resources are sparse and there seems to be much disagreement about how best to implement solutions. • Neighborhood association can get grants. Can you go to individual neighborhoods create associations to help get matching grants, etc. What I want Meridian to represent Is the small town it was when I was growing up even though it's bigger. Create that small town feel. • Right now there needs to be health services that way the youth or young adults can be health in order to help other people. Plus the abuse level needs to go way down. People need to have maybe activities to unite families so there Is less or no abusing. • There is no bus system through Meridian and there needs to be. Several people in the community don't own cars and traffic has also become a real problem. The answer is providing another option, not more road construction. City of Meridian, Idaho 22 2007 Action Plan 0 • Bus service. Community College or tech school In the area would be great. Education programs. Many families participating in the public meetings were not aware of the extensive public services available throughout Ada County. It was determined that a Community Resource Directory would serve this need by providing Information and referral to existing resources. Obstacles to addressing underserved needs (24 CFR §5 91.220(d), (k) CDBG investments In community improvement activities will address the following obstacles to meeting underserved needs in Meridian: • Need for expanded code enforcement activity to educate home occupants regarding, and address, noncompliance. • Need for additional education and training opportunities leading to new employment. • Lack of a neighborhood association in Census Tract 10322, Block Group 2 and surrounding neighborhoods. • Lack of information about social services and supportive programs. Other Actions (24 CFR § 91.220(k)) Reducing the number of poverty -level families Census 2000 data reflects that 1,926 (5.6%) individuals in Meridian live In poverty. Of that number, 436 (4.5%) families live below the poverty level. Over the next five program years, 2007 to 2011, seventy percent (70%) of Meridian's CDBG funds will be dedicated to help people rise out of poverty, rather than merely easing their situation temporarily. Although essential short-term direct aid such as emergency food and shelter are available regionally, the thrust of Meridian's antipoverty strategy is to address poverty's root causes and assist people In becoming self-sufficient in the long term. Two key components of helping people attain self-sufficiency are housing and employment. Recognizing that limited funds should be focused where the need Is greatest, Meridian will Invest its CDBG funds primarily in projects that directly benefit LMI residents and/or serve LMI neighborhoods. As set forth above, according to Census 2000, in Meridian, the overall population is at 27% LMI, and only Block Group 2 within Census Tract 10322 meets HUD's 51% or more LMI criteria, at 72.04% LMI. All eligible LMI Area National Objective activities will therefore occur within Census Tract 10322, Block Group 2. This strategy will ensure that Meridian's CDBG resources are directed to best serve those who have the greatest need, including that area with the greatest concentration of poverty. Institutional structure In PY07, the Office of the City Attorney will oversee the implementation and monitoring of the action plan and the CAPER, and will ensure that the Citizen Participation Plan is followed where required and/or appropriate. The Finance Department will complete all IDIS reporting. City staff and officials from the Mayor's Office, City Council, the City Clerk's Office, Planning Department, Building Department, Parks and Recreation Department, and the Meridian Police Department will work together to Implement the activities set forth herein. City of Meridian, Idaho 23 2007 Action Plan 0 Enhancement of Coordination 0 The City will also maximize its CDBG Investments in implementing the action plan by enhancing coordination with established public and private housing and social service agencies and programs to maximize the impact of its CDBG investments, including: IHFA's Family Self -Sufficiency program, the United States Department of Health and Human Services' Head Start program, the Boise City/Ada County Continuum of Care, EI -Ada Community Action Partnership; the Community Action Partnership Association of Idaho (CAPAI); Idaho Department of Health and Welfare, Division of Welfare and Division of Health, Bureau of Community and Environmental Health; Meridian Senior Center; Boise City/Ada County Housing Authority (BCACHA); Idaho Commission on Aging; and Boise Valley Habitat for Humanity. Coordination with these agencies will be undertaken as appropriate in the implementation of the action plan, and open conduit of communication will be maintained by attending both individual and inter -agency meetings of these service providers, and by joining the Continuum of Care, Housing Resource Group, and Treasure Valley Regional Housing Roundtable. Coordination will also occur through the Affordable Housing Task Force, the Mayor's Faith Ambassadors Council, and the Mayor's Youth Advisory Council, which will invite these service providers to work together toward the objective of reducing poverty by providing decent and affordable housing In Meridian. Monitoring (24 CFR § 91.230) As specified In 24 CFR § 85.40, the City shall be responsible for managing the day-to-day operations of their CDBG Program and ensuring that funds are used in keeping with program requirements. The three primary goals of monitoring are to: 1) ensure production and accountability; 2) ensure compliance with CDBG and other federal requirements; and 3) evaluate organizational and project performance. The City will maintain detailed records to enable staff, HUD, auditors and the public to determine the status of each funded activity, as well as overall program progress and status. To ensure compliance with federal regulations, including those regarding the timeliness of expenditures, staff will develop checklists and monthly reports for all programs and activities Implemented by the City. Internal quarterly progress reports will also be produced and provided to the Mayor and City Council. On this quarterly basis and then at program year's end, the City will conduct an assessment of accomplishments to date. These assessments will be imperative in completing the Consolidated Annual Performance and Evaluation Report (CAPER). The City will follow the Citizen Participation Plan (see Consolidated Plan, Appendix A) in this process. Information will be entered Into the Integrated Disbursement and Information System ("IDIS") database from monthly activity reports and the quarterly progress reports. This vital information is tracked to record and then analyze how projects are conforming to the Plan's priority needs, objectives and performance measurements. This monitoring plan does not Include provisions for monitoring sub -grantees because in this first year of operation, the City will be responsible for Implementing the designated programs and completing the eligible activities, In cooperation with other entities and organizations In the region, and will not be offering a competitive sub -grantee application process. In future program years, the City does intend to offer a competitive sub -grantee application process. City of Meridian, Idaho 24 2007 Action Plan 0 • APPENDIX A: MAPS City of Meridian, Idaho 25 2007 Action Plan • 0 Census Tract 10322, Block Group 2 (72.04% LMI): A.4 xa�s wr • r � City of Meridian, Idaho 26 2007 Action Plan s■ 0 • APPENDIX B: TABLES City of Meridian, Idaho 28 2007 Action Plan TABLE 3A SUMMARY OF SPECIFIC ANNUAL 0133ECTIVES Availabili lbilltv of Decent Hou ng DH -1 Specific Objective Source Year Performance Expected Actual Percent Of Indicators No. no. Complete Funds DH Objective 2-6: The CDBG/ 2007 0 0 1.1 City will help non- other 2008 0 0 oda profit and for-profit 2009 0 0 developers and 2010 0 0 oda builders construct one 2011 1 unit/facili 1 % (1) new housing or MULTI-YEAR GOAL: 1 oda facilities for homeless, One (1) new housing or special needs, or facilities for homeless, elderly populations. special needs, or elderly populations Afforda lIltv of Decent Housin DH -2 DH Objective 2-1: The CDBG/ 2007 1 AHTF estab. 1 % 2.1 City will create an other 2008 0 0 % Affordable Housing 2009 0 0 Task Force (AHTF) to 2010 0 0 % make recommend- 2011 1 0 0 ations to the Mayor MULTI-YEAR GOAL: 1 % and City Council to AHTF continues to work facilitate the creation toward Improving of, preservation of, affordable housing and dissemination of opportunities in the City. Information regarding affordable owner - occupied housing. DH Objective 2-2: The CDBG/ 2007 0 0 % 2.2 City will Invest CDBG other 2008 1 1 % funds in funding and 2009 1 1 filling affordable 2010 1 1 % housing units. 2011 2 2 MULTI-YEAR GOAL: 5 Five (5) new affordable housina units DH Objective 2-3: As CDBG/ 2007 1 1 % 2.3 deemed feasible, the other 2008 0 0 % City will acquire and 2009 0 0 % demolish, clear and/or 2010 0 0 ala dispose of property to 2011 0 0 % make way for new MULTI-YEAR GOAL: 1 % affordable housing One (1) structure or lot units. acquired, removed, and/or disposed of. City of Meridian, Idaho 29 2007 Action Plan 0 DH 2.4 Objective 2-7: The City will provide Information, referral to housing counseling services, first-time homebuyer assistance, and accessibility Improvements grants CDBG 2007 150 2008 0 2009 0 2010 0 2011 10 150 0 0 0 0 % % % % MULTI-YEAR GOAL: Distributed to fifty (50) residents of C.B. 10322, Tract 2 and one hundred 150 through Community Resource Directory. (100) other residents Sustainability of Decent Housing DH -3) DH 3.1 Objective 2-4: The City will participate on boards and committees of local organizations and cooperate with other local governments to promote affordable rental housing CDBG/ other 2007 2008 2009 2010 2011 1 activity 1 activity 1 activity 1 activity 1 activity 1 1 1 1 1 % % % MULTI-YEAR GOAL: Five (5) fair housing activities 5 % 0 ortunities. DH 3.2 Objective 2-5: Planning/Building Department will continue to Inform and educate the general public, non- profit agencies, and the private sector housing industry CDBG/ other 2007 2008 2009 2010 2011 20 persons 20 persons 20 persons 20 persons 20 persons 20 20 20 20 20 % % % % MULTI-YEAR GOAL: One hundred (100) persons educated 100 % about the dangers of lead-based paint. DH 3.3 Objective 2-8: Based upon avallability, the City will purchase Dollar HUD Homes and sell as affordable housing. CDBG/ other 2007 2008 2009 2010 2011 0 0 0 0 1 0 0 0 0 1 % % MULTI-YEAR GOAL: i One (1) HUD Dollar Home Purchased, marketed DH 3.4 Objective 2-9: The City will support activities that increase the awareness of available affordable homeownership opportunities and CDBG/ other I 2007 2008 2009 2010 2011 2 families 2 families 2 families 2 families 2 families 2 2 2 2 2 % MULTI-YEAR GOAL: Ten (10) families with 10 % programs. I increased awareness City of Meridian, Idaho 30 2007 Action Plan City of Meridian, Idaho 31 2007 Action Plan AvallabilitV Accessibilitv 111/A of Sultable Living Environment SL-1 2007 2008 oda 2009 2010 2011 oda MULTI-YEAR GOAL: oda Affo N/A abilltv of Suitable Llvin 2007 2008 2009 2010 2011 Environment SL-2 % oda MULTI-YEAR GOAL: % Sustainability of Suitable Living Environment (SL-3) SL 3.1 Objective 3-1: Code Enforcement Officers will help to reduce deterioration of this neighborhood by working with residents to enforce property maintenance codes. CDBG/ other 2007 2008 2009 2010 2011 2 CE cases 2 CE cases 2 CE cases 2 CE cases 2 CE cases 2 2 2 2 2 % % MULTI-YEAR GOAL: Ten (10) CE cases opened and resolved in C.B. 10 10322 Tract 2 SL 3.2 Objective 3-2: The City will organize neighborhood clean-up and/or improvement activities CDBG/ other 2007 2008 2009 2010 2011 1 activity 1 activity 1 activity 1 activity 1 activity 1 1 1 1 i % % % MULTI-YEAR GOAL: 5 Five (5) clean-up and/or Improvement activities SL 3.3 Objective 3-3: The City will help address key social and human service needs, especially those related to family support, youth development, child care, senior services, substance abuse, homelessness support services, financial counseling, victims of CDBG/ other 2007 2008 2009 2010 2011 5 residents 5 residents 5 residents 5 residents 5 residents 5 5 5 5 5 % % % % MULTI-YEAR GOAL: Twenty-five (25) C.B. 10322, Tract 2 residents w/ increased awareness of available social and human services, programs 25 % domestic violence, veteran's affairs, transportation, educational, and em to ment trainin . City of Meridian, Idaho 31 2007 Action Plan • 0 Avallabili Accessibili of Economic opportuni EO -1 N/A 2007 2008 2009 2010 2011 MULTI-YEAR GOAL: Affordability of Economic Opportunity E0-2 N/A 2007 2008 2009 2010 % 2011 MULTI-YEAR GOAL: Sustalinabillity Objective 1-1: The City of Economic Opportunity CDBG/ 2007 0 E0-3) EO 0 % 3.1 will support the efforts other 2008 0 0 of the Meridian 2009 2 2 Development 2010 2 2 % Corporation to 2011 2 2 % implement the Urban MULTI-YEAR GOAL: 6 % Renewal Area Plan in Six (6) new LMI jobs revitalizing downtown. EO Objective 1-2: The City CDBG/ 2007 0 0 % 3.2 will support the efforts other 2008 0 0 of the Meridian 2009 3 3 Development 2010 3 3 % Corporation to 2011 4 4 % Implement the Urban MULTI-YEAR GOAL: 10 Renewal Area Plan in Ten (10) businesses locate revitalizing downtown. in Meridian URA Nei hborhood Revitalization NR - NR Objective 3-1: Code CDBG/ 2007 2 CE cases 2 1.1 Enforcement Officers other 2008 2 CE cases 2 will help to reduce 2009 2 CE cases 2 deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 working with residents to enforce property MULTI-YEAR GOAL: 10 % maintenance codes. Ten (10) CE cases opened and resolved in C.B. 10322 Tract 2 NR Objective 3-2: The City CDBG/ 2007 1 activity 1 % 1.2 will organize other 2008 1 activity 1 % neighborhood clean-up 2009 1 activity 1 % and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 MULTI-YEAR GOAL: 5 Five (5) clean-up and/or Improvement activities City of Meridian, Idaho 2007 Action Plan 32 n LJ NR Objective 3-3: The City CDBG/ 2007 5 residents 5 1.3 will help address key other 2008 5 residents 5 social and human 2009 5 residents 5 service needs, 2010 5 residents 5 % especially those related 2011 5 residents 5 to family support, youth MULTI-YEAR GOAL: 25 % development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and employment training. Other O-1 N/A 2007 % 2008 2009 % 2010 % 2011 ado MULTI-YEAR GOAL: Other (0-2) N/A 2007 % 2008 2009 % 2010 2011 MULTI-YEAR GOAL: % City of Meridian, Idaho 2007 Action Plan 33 (9 TABLE 3B, ANNUAL HOUSING COMPLETION GOALS Program Year: 2007 Expected Annual Number of Units To Be Completed Actual Annual Number of Units Completed Resources used during the period CDBG HOME ESG HOPWA ANNUAL AFFORDABLE HOUSING GOALS SEC. 215 Homeless households 0 ❑ ❑ 11 ❑ Non -homeless households 0 ❑ ❑ Special needs households 0 IT 11 ❑ ❑ ANNUAL AFFORDABLE RENTAL HOUSING GOALS (SEC. 215) Acquisition of existing units 0 ❑ ❑ ❑ Production of new units 0 ❑ ❑ Rehabilitation of existing units 0 ❑ ❑ Rental Assistance 0 0❑ ❑ Total Sec. 215 Affordable Rental 0 El ❑ ❑ ANNUAL AFFORDABLE OWNER HOUSING GOALS SEC. 215 Acquisition of existing units 1 0 ❑ Production of new units 0 11 El Rehabilitation of existing units 0 ❑ Homebuyer Assistance 0 ❑ ❑ Total Sec. 215 Affordable Owner 1 ❑ ❑ El ANNUAL AFFORDABLE HOUSING GOALS SEC. 215 Acquisition of existing units 0 ❑ Production of new units 0 ❑El❑ Rehabilitation of existing units 0 ❑ ❑ r] ❑ Homebuyer Assistance 0 Total Sec. 215 Affordable Housing 0 ❑ ANNUAL HOUSING GOALS Annual Rental Housing Goal ❑El ❑ ❑ Annual Owner Housing Goal 1 Cif ❑ 11 Total Annual Housing Goal 11 1❑ ❑ ❑ City of Meridian, Idaho 34 2007 Action Plan 0 TABLE X CONSOLIDATED PLAN LISTING OF PROJECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Economic Development - Slum & Blight/Spot Project Title: Downtown Revitalization Description: The City will support the efforts of the Meridian Development Corporation Type of Recipient: (MDC) to implement the Meridian Revitalization Plan in revitalizing downtown. Entitlement The City will use CDBG funds to leverage MDC funds and other possible Start Date: sources of funds to complete an eligible public facilities improvement listed in 10/01/2007 the Meridian Revitalization Plan. Objective category: ❑Suitable Uving Environment ❑Decent Housing IN Economic Opportunity Outcome category: ❑Availability/Accessibility ❑ Affordability IN Sustainability Location/Target Area: Census Tract 10322, Block Group 2 Objective Number: Project ID: 1-1 HUD Matrix Code: CDBG Citation: 03 24 CFR § 570.208(b)(2) Type of Recipient: CDBG National Objective: Entitlement SB Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: EO -3 1 project Local ID: Units Upon Completion: Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs $55,000 $55,000 $200,000 $255,000 City of Meridian, Idaho 35 2007 Action Plan TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS 3urisdiction's Name: City of Meridian, Idaho Priority Need: Economic Development - Slum & Blight/Spot Project Title: Clearance or Demolition Activities Description: The City will clear one lot and/or demolish one substandard structure. Objective category: ❑ Suitable Uving Environment ❑Decent Housing 0Economic Opportunity Outcome category: 19 Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Census Tract 10322, Block Group 2 and/or Urban Renewal District Objective Number: Project ID: 1-2 HUD Matrix Code: CDBG Citation: 01 24 CFR § 570.208(b)(2) Type of Recipient: CDBG National Objective: Entitlement SB Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: EO -1 1 lot or structure Local ID: Units Upon Completion: Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs $110,435 $110,435 $110,435 City of Meridian, Idaho 36 2007 Action Plan TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS 3urisdiction's Name: City of Meridian, Idaho Priority Need: Affordable Homeownership Project Title: Dollar HUD Home Description: Based upon availability, the City will acquire a Dollar HUD Home and partner with non-profit affordable homeownership service providers to sell, lease, or donate the house to LMI residents. Objective category: ❑Suitable Living Environment ©Decent Housing ❑Economic Opportunity Outcome category: ❑Availability/Accessibility ❑ Affordability © Sustainability Location/Target Area: Census Tract 10322, Block Group 2 Objective Number: Project ID: 2d-2 HUD Matrix Code: CDBG Citation: 01 24 CFR §§ 570.201(a),(b) Type of Recipient: CDBG National Objective: Entitlement LMH Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: DH -3 1 house Local ID: Units Upon Completion: Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total The primary purpose of the project Is to help: Elthe Homeless ❑ Persons with HN/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs City of Meridian, Idaho 37 2007 Action Plan TABLE X CONSOLIDATED PLAN LISTING OF PR03ECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Community Development Project Title: Old Town Neighborhood Code Enforcement Description: Meridian Police Department's Code Enforcement Division will help reduce Type of Recipient: deterioration of Census Tract 10322, Block Group 2, by working with Entitlement residents to enforce property maintenance, zoning, and other ordinances Start Date: affecting buildings, lot appearance, and health, safety, and welfare. CDBG 10/01/2007 funds will be utilized to increase support of code enforcement activities which Performance Indicator: address, e.g., overgrown weeds and other vegetation, illegally parked and/or SL -3 inoperable vehicles, junk/litter/debris, open or vacant buildings, and/or Local ID: graffiti. Objective category: WSuitable Living Environment ❑Decent Housing ❑ Economic Opportunity Outcome category: ❑Availability/Accessibility ❑ Affordability D Sustainability Location/Target Area: Census Tract 10322, Block Group 2 Objective Number: Project ID: 3-1 HUD Matrix Code: CDBG Citation: 15 24 CFR § 570.202(c) Type of Recipient: CDBG National Objective: Entitlement LMA Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: SL -3 2 CE cases; 1 clean-up activity Local ID: Units Upon Completion: 10 CE cases; 5 activities Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $19,000 $19,000 $19,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs City of Meridian, Idaho 38 2007 Action Plan TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Program Administration rroject iltle: Program Administration Description: The City's overall CDBG program management, coordination, monitoring, reporting, and evaluation will include the following types of assistance: • Coordinating of Fair Housing activities with Boise and Nampa • Ensuring compliance with the Citizen Participation Plan • Participating in coordinating and collaborating meetings with other entities • Preparing program budgets, schedules and amendments • Evaluating program results against stated objectives • Coordinating resolution of audit and monitoring findings • Developing systems for assuring compliance with program requirements • Monitoring program activities for progress and compliance • Preparing reports and other documents for submission to HUD • Developing agreements to carry out program activities • Forming a neighborhood association In Census Tract 10322, Block Group 2 • Developing a revitalization plan and/or revitalization area • Developing and distributing a Community Resource Directory • Completing a vacant/deteriorating structure/lot database for 10322/2 Objective category: ❑Suitable Living Environment []Decent Housing ❑ Economic Opportunity Outcome category: ❑Availability/Accessibillty ❑ Affordability ❑ Sustainability Location/Target Area: Census Tract 10322, Block Group 2 and citywide, as applicable Objective Number: Project ID: HUD Matrix Code: CDBG Citation: 21A 24 CFR § 570.206 Type of Recipient: CDBG National Objective: Entitlement N/A Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: NA NA Local ID: Units Upon Completion: NA Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total The primary Purpose of the project Is to help: LJ the Homeless U Persons with HIvmos u Persons with Disabilities U Public Housing Needs $46,108 $46,108 $46.108 City of Meridian, Idaho 39 2007 Action Plan 0 APPENDIX C: CERTIFICATIONS 0 :M • �ct�Ivro� JRA" z * CPMP Non -State Grantee a698 40� Certifications rtu DOS Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. ❑,This ceitification does not apply. iff,Thlicertlificatl6n is a`�: licabW . NON -STATE t,1OVERNMENT In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Rafr Housing — The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of Impediments to fair housing choice within the jurisdiction, take approprUte actions to overcome the effects of any impediments Identified through that analysis, and maintain records reflecting that analysis and actions In this regard. Anti-displacensent and RelocWon Plan — R will comply with the acquisition and reloca on requirements of the Uniform Relocation Assistance and Real Property Acquisition Polices Act of 1970, as amended, and Implementing regulations at 49 CFR 24; and It has in effect and Is following a residential antidisplac ement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, In connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying amployeas that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to Inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's popsy of mabtlalning a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee asastamce programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making R a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph i that, as a condition of employment under the grant, the employee will - a. Abide by the harms of the statement; and b. Notify the employer In writing of -his or her conviction fbr a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; S. Notifying the agency In writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving awl notice of such conviction. Employers of convicted employees must provide notice, Including position tike, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall Include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel actlon against such an employee up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended, or b. Requiring such employes to participate sadsfactorily In a drug abuse assisI nce or rehabilitation program approved for such purposes by a federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of Paragraphs 1, 2, 3, 4, 5 and 6. CPMP Non -State Grantee Certifications 1 Version 1.3 City of Meridian, Idaho 41 2007 Actlon Plan Jurisdiction Anti -Lobbying -- To the best of the jurisdiction's knowledge and belie: S. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering trio of any rOOperative agreement, and the aftnslon, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9. if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant; loan, or cooperative agreement, It will complete and submit Standard Form -LLL, ^Disclosure Form to Report Lobbying," In accordance with FIB instructions; and 10. It will require that the language of paragraph 1 and 2 of this anti -lobbying certJftcation be Included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) WW list all subrec7plents shall certify and disclose accordingly. Aut±ll a ft of 7urledictlon — The consolidated plan Is authorized under State and local law (as applicable) and the jurisdiction poems the lisgal authority to carry out the programs for which It is seeking funding, In accordance with applicable HUD regulations. Conststency vvM plan — The housing activities to be undertaken with CDBG, HOME, MG, and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with section 3 of the Housing and Urban Development Act of 1968, and Implementing regulations at 24 CFR Part 135. Signatu rized Official Date Tammy de Weerd Name mayor Title 33 E. Idaho Avenue Address Meridian ID 83642 City/State/Zip 208 888-4433 Telephone Number CPMP Non -State Grantee Certifications 2 Version 1.3 City of Meridian, Idaho 42 2007 Action Plan 9 Jurisdiction ❑ This certification does not apply. ® This ceeiification is applicable. Spedflc CDBG Certifications The Entitlement Community certifies that: Citizee Participation — It Is in full compliance and following a detailed citten participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its corsoildated housing and community development plan Identifies community development and housing nems and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate Income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Fuad — It has complied with the following criteria: 11. Maximum Feasible Prio ty - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate Income families or aid In the prevention or elimination of slums or blight. The Action Plan may also Include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because edstfng conditions pose a Mous and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed Icons during program year(s) 207, 2N, 201% (a period specified by the grenfee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of lour and moderate Income in a manner Viet ensures that at least 70 percent of the amount is eacpended for activities that banefit such pens during the designated period; 13. Special Assessments - It will not attempt to rover any capital costs of public Improvernents assisted with CDBG funds Including Section 108 loan guaranteed funds by assessing any amount against Properties owned and occupied by persons of low and moderate Income, Including any fee charged or assessment made as a condition of obtaining access to such public Improvements. However, If CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital Costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge flay be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover arty capital exsts of public Improvements assisted with CDBG funds, Including Section 108, unless CDBG funds we used to pay the proportion of free or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public Improvements financed by a source othw than CDBG funds, Also, In the rase of properties owned and occupied by moderate -Income (not low-income) families, an assessment or Charge may be made against the property for public improvements financed by a source other than CDBG funds if the Jurisdiction certifies that It lacks CDBG funds to cover the assessment. Excessive Force — It has adopted and is enforcing: 14. A policy prohibiting the use of excessive farce by law enforcement agencies within Its Jurisdiction against any individuals engaged in non-violent civil rights derrunstrabions; and 15. A policy of enforcing applicable State and local laws against physically barring entrance to or eadt from a facility or location which Is the subject of such non-violent civil rights demonstrations within Its jurisdiction; CPMP Non -State Grantee Certifications 3 Version 1.3 City of Meridian, Idaho 43 2007 Action Plan 9 0 Jurisdiction Compliance With Anti-Oscrlmhu tion laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 uSC 2000d), the Fair Housing Act (42 USC 3601-3619), and Implementing regulations. Lead -Based paint — Its activities oonc eming lead-based paint will comply with the requirements of part 35, subparts A, B, 3, K and R, of title 24; Compliance with Laws — It will Comply with applicable laws. Signature orized Official Date Tammy de Weerd Name Mayor Title 33 E. Idaho Avenue Address Meridian ID 83642 City/State/Zip 208 888-4433 Telephone Number CPMP Non -State Grantee Certifications 4 Version 1.3 City of Meridian, Idaho 44 2007 Action Plan i Jurisdiction ® Thisoet:tflc#loiit does 7tot a jiptY ©iilt#,eitiiicatton° is, `applt�b�e: E 3Y 3 IS4 I > OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities In the action plan are designed to meet other community development needs having a particular urgency as specified In 24 CFR 570.208(c): The grantee hereby Certifies that the Annual Plan Includes one or more specifically identified CDBG-assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and Immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Name Title Address City/State/Zip Telephone Number Date CPMP Non -State Grantee Certifications 5 Version 1.3 City of Meridian, Idaho 45 2007 Action Plan Jurisdiction 0 SpeMc HOME Certifications The HOME participating jurisdiction certifies that: 0 Tenant Based Rental Assistance — If the participating jurisdiction Intends to provide tenant -based rental assistance: The use of HOME funds for banant-based rental awlstance is an ass entiall element of the Participating Jurisdiction's consolidated plan fbr expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activity and Costs — It is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that It is not using and will not use HOME funds for prohibited activities, as described In § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, It will evaluate the project In accordance with the guidelines that It adopts for this purpose and will not Invest any more HOME funds In combination with other Federal assistance than Is necessary to provide affordable housing; Signature/Authorized Official Name Title Address City/State/Zip Telephone Number CPMP Non -State Grantee Certifications Date Version 1.3 City of Meridian, Idaho 46 2007 Action Plan Ej Jurisdiction HOPWA Certifications The HOPWA grantee certifles that: 0 Activiltles — Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building — Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance Involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the ase of assistance Involving non -substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Name Title Address City/State/Zip Telephone Number Date CPMP Non -State Grantee Certifications 7 Version 1.3 City of Meridian, Idaho 47 2007 Action Plan Jurisdiction NEW ® This certification does not apply. ❑ This certification Is applicable. ESG Certlficatlons I, , Chief Executive Officer of Error! Not a valid link., certify that the local government will ensure the provislon of the matching supplemental funds required by the regulation at 24 CFR 576.51. I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8. The requirements of 24 CFR'576.56(a) and 576.65(b) that grantees develop and Implement procedures to ensure the confidentiality of records pertaining to any Individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9. The requirement that recipients Involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families In pollcymaidng, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilites as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related CPMP Non -State Grantee Certifications 8 Version 1.3 City of Meridian, Idaho 48 2007 Action Plan 0 Jurisdiction authorities as specified in 24 CFR Part 58 0 11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction In Income; (8) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and Implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded Institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting In homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons In place of state and local resources. 13. HUD's standards for participation In a local Homeless Management Information System (HMIS) and the collection and reporting of cilent-level Information. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, Is authorized under state and/or local law, and that the local government possesses legal authority to carry out grant activities In accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number CPMP Non -State Grantee Certifications 9 Version 1.3 City of Meridian, Idaho 49 2007 Action Plan Jurisdiction controlled substance; °Empkryee" means the employee of a grantee directly engaged In the performance of work under a grant, including: a. All "dir+ect charge° employees, b. all °indhect charge" employees unless their impact or imrolvement Is Insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged In the performance of work under the grant and who are on the grantee's payroll. This deflnRion does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching consultants or Independent contractors not on the grantce's payroll; or employees of subreciplents or subcontractors In covered workplaces). Note that by signing these certifications, certain documents must completed, h1 use, and on file for verifkation. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti -displacement and Relocation Plan Slgnalture/ktA4ortled Official Tammy de Weend Name mayor Title 33 E. Idaho Avenue Address Meridian 11D 83642 City/State/Zlp 208 888-4433 Telephone Number 17-110 Date CPMP Non -State Grantee Certifications 11 Version 1.3 City of Meridian, Idaho 51 2007 Action Plan APPENDIX D: SF 424 City of Meridian, Idaho 52 2007 Action Plan OMB Number: 4040-0004 Expiration Date. 01/31/2009 Application for Federal Assistance SF -424 Version 02 *1. Type of Submission: *2. Type of Application * If Revision, select appropriate latter(s) ❑ Preapplication ® New ® Application ❑ Continuation *Other (Specify) ❑ Changed/Corrected Application I ❑ Revision 3. Date Received: 4. Applicant Identifier. 5a. Federal Entity Identifier. *5b. Federal Award Identifier. State Use Only: 6. Date Received by State: 7. State Application Identifier. 8. APPLICANT INFORMATION: *a. Legal Name: CITY OF MERIDIAN, IDAHO *b. Employerfraxpayer Identification Number (EINMN): *c. Organizational DUNS: 82-6000225 028 451 367 d. Address: *Street 1: 33 E. Idaho Avenue Street 2: *City: Meridian County: Ada *State: Idaho Province: *Country: USA *Zip / Postal Code 83642 e. Organizational Unit: Department Name: Division Name: Office of the City Attorney f. Name and contact Information of person to be contacted on matters Involving this application: Prefix: *First Name: Emily Middle Name: *Last Name: Kane Suffix: Title: Organizational Affiliation: "Telephone Number. 208-898-5506 Fax Number. 208-884-8723 *Email: kanee@meddiancky.org OMB Number. 4040-M Application for Federal Assistance SF -424 Version 02 *9. Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other (Specify) *10 Name of Federal Agency: HUD 11. Catalog of Federal Domestic Assistance Number: CFDA Title: *12 Funding Opportunity Number 14.218 *Title: COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 13. Competition Identification Number. Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Meridian, Idaho *15. Descriptive Title of Applicant's Project: Investment of CDBG funds In economic development — slum & blight/spot (downtown revitalization); economic development — slum & blight/spot (clearance or demolition); dollar HUD home; code enforcement; and administrative activities. OMB Number. 4040-0004 Fnni—ti— T k f— Al n i Hnnn Application for Federal Assistance SF -424 Version 02 18. Congressional Districts Of: *a. Applicant: 1 *b. Progrem/Project: 1 17. Proposed Project: *a. Start Date: 10/1/07 *b. End Date: 9/30/2011 18. Estimated Funding ($): *a. Federal 230,544 *b. Applicant *c. State *d. Local *e. Other *f. Program Income *g. TOTAL 230,544 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ❑ a. This application was made available to the State under the Executive Order 12372 Process for review on ❑ b. Program Is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E. O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? Of "Yes", provide explanation.) ❑ Yes ® No 21. *By signing this application, I certify (1) to the statements contained In the list of certifications" and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) ® "1 AGREE ** The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions Authorized Representative: Prefix: 'First Name: Tammy Middle Name: 'Last Name: De Weerd Suffix: *71tie: Mayor *Telephone Number: 208-888-4433 FFaxNumber 208-884-8723 * Email: deweerdt@meddiancdty.org *Signature of Authorized Representative: 'Date Signed: Authorized for Local Reproduction Standard Form 424 (Revised 10/2005) Prescribed by OMB Circular A-102 OMB Number. 4040-0004 17rn4ral;nn r f.• Al 121 nnnn Application for Federal Assistance SF -424 Version 02 *Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization Is delinquent of any Federal Debt. N/A HOUSING (24 CFR § 91.215(b)) Affordable housing priorities and objectives (24 CFR § 91.215(a)(4)) The City ranks the development of new affordable housing and affordable homeownership as high priorities; preserving existing affordable housing as a medium priority, and implementing homeless or transitional housing as a lower affordable housing priority. The City realizes that the annual CDBG allocation alone will not fully meet Meridian's projected affordable housing needs. It is therefore the City's intent to encourage partnerships and opportunities for affordable housing development throughout the 2007- 2011 project period, primarily through the Mayor's Affordable Housing Task Force. The City's specific Affordable Housing goals, action Items, and anticipated outcomes are set forth below. PRroRrrY #2 • Affordable Housing OBIECTNE CATEGORY: Providing Decent Housing GOALS.' 1. New affordable housing: Facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. 2. Existing affordable housing: Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 4. Affordable homeownership: Improve affordable homeownership opportunities for low income families. 2007-2011 AcrioN ITEMS 1. The City will create and maintain an Affordable Housing Task Force to encourage the development of new affordable New Affordable Housing housing in Meridian, and make recommendations to the Action Items: Mayor and City Council. The Mayor will appoint ten or more members to the AHTF from community partners, e.g., Idaho Housing and Finance Association (IHFA), Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), El -Ada Community Action Partnership, mortgage lenders, developers, building contractors, realtors, planners, designers, state agencies, regional associations, low-income service providers, fair housing advocates, and other interested parties. 2. The Affordable Housing Task Force will identify five (5) new affordable housing units in Meridian and secure or assist in securing funding for such units. 3. The City will complete and maintain a vacant and deteriorating residential structures and available vacant lots City of Meridian, Idaho 20 Flve-Year Consolidated Plan 0 • Affordable homeownership 8. The City will participate in the Dollar HUD Home program by Action Items: purchasing one (1) such home in Meridian with CDBG funds, then working with IHFA to market the home to a low- income family through the Family Self -Sufficiency Program. CDBG funds may also be Invested In rehabilitation efforts. 9. Through Affordable Housing Task Force activities and the Community Resource Directory, the City will Increase public awareness of regional service providers' housing counseling services, first-time homebuyer assistance programs, and accessibility Improvements grants. ANTICIPATED OUTCOMES: 1. The Affordable Housing Task Force will be established. 2. database within Census Tract 10322, Block Group 2 and Identify a structure or lot that may be acquired, removed, 3. and/or disposed of using CDBG funds. Existing affordable housing 4. The City will conduct at least one activity per year to Action Items: further awareness of the Fair Housing Law. 4. S. The City will augment efforts to educate the general public, non-profit agencies, and the private sector housing industry S. about lead-based paint hazards, precautions, symptoms, and laws. Homeless and 6. The City will partner with various affordable housing service Transitional Housing providers (e.g. IHFA, BCACHA, NHS, BVHFH, SHIP, EI - Action Items: Ada, Habitat for Humanity) to leverage resources and funds to provide one (1) housing unit or facility serving homeless, 7. special needs, or elderly persons. 7. The City will support faith -based groups and local non- profits with referrals to transitional housing and homeless 8. shelters located in the region through the development and City of Meridian, Idaho maintenance of a Community Resource Directory. This Five -Year Consolidated Plan Directory will be primarily distributed within Census Tract 10322, Block 2, and to the public through service providers, non -profits, and the Mayor's Faith Ambassadors. Affordable homeownership 8. The City will participate in the Dollar HUD Home program by Action Items: purchasing one (1) such home in Meridian with CDBG funds, then working with IHFA to market the home to a low- income family through the Family Self -Sufficiency Program. CDBG funds may also be Invested In rehabilitation efforts. 9. Through Affordable Housing Task Force activities and the Community Resource Directory, the City will Increase public awareness of regional service providers' housing counseling services, first-time homebuyer assistance programs, and accessibility Improvements grants. ANTICIPATED OUTCOMES: 1. The Affordable Housing Task Force will be established. 2. Five (5) new affordable housing units will be funded and filled by extremely low-income or low-income families. 3. The City will acquire, remove, and/or dispose of one (1) designated structure or lot to make way for new affordable housing. 4. Five (5) activities to further awareness of the Fair Housing Law will be held. S. The City will have proactively educated one hundred (100) persons in the general public, non-profit agencies, and the private sector housing industry about lead-based paint hazards, precautions, symptoms, and laws. 6. One (1) housing unit or facility serving homeless, special needs, or elderly persons will be in place. 7. The Meridian Community Resource Directory will have been distributed to fifty (50) residents of Census Track 10322, Tract 2, and to one hundred (100) other Meridian residents. 8. One (1) HUD Dollar Home will be purchased and marketed City of Meridian, Idaho 21 Five -Year Consolidated Plan 0 • to a low -Income family. 9. Ten (10) families will demonstrate an increased awareness of affordable homeownership opportunities and programs. Geographic allocation of Affordable Housing Investments (24 CFR § 91.215(a)(1)) Meridian contains the following Census Tracts: 10310, 10313, 10321, 10322, and 10332. According to Census 2000, only Block Group 2 within Census Tract 10322 meets HUD's 51% or more LMI criteria, listing this Block Group at 72.04%. (Meridian's overall city-wide average LMI is 27.6%. Census Tract 10322, Block Group 1, which is directly north of Block Group 2, was identified at 45.01% LMI. Census Track 10321, Block Group 2 was Identified at 46.06%.) Until additional qualifying LMI data can be ascertained, 70% of CDBG funds will be directed to eligible activities within, and job creation targeting, Census Tract 10322, Block Group 2 in order to benefit LMI persons. Maps of Census Tract 10322, Block Group 2; Census Tract 10322, Block Group 1; and Census Track 10321, Block Group 2 are found In Appendix B. General Characteristics of Meridian's Housing Market (24 CFR § 91.210(a)) Housing suooly Housing stock In Meridian has increased significantly during the last decade to accommodate tremendous growth. The Census 2000 data reported 12,293 units; current estimates as of March 2007 reflect an increase to 24,308 units, representing en addition of 11,258 single- family units and 757 multi -family units. Census 2000 reported a total household population of 34,591. Of this population, 29,562 (85.5%) were living In owner -occupied housing units. There was a population of 5,029 (14.5%) living in renter -occupied housing units. During the years 2000 to 2006, the City issued a total of 10,152 building permits for housing units. The chart below represents the number of residential building permits Issued by year. CITY OF MERIDIAN RESIDENTIAL BOLDING PERMITS 2000 2001 2002 2003 2004 2005 2006 Total Single-family 708 812 938 1437 2338 3166 1532 9399 Multi -family 5 26 2 200 328 86 106 753 450 400 3s0 300 zoo ISO i0o 80 City of Meridian, Idaho Five -Year Consolidated Plan Single Family Permit Activity 22 C� Housing Demand • As to demand for owner -occupied housing, the following Information, available as of December 31, 2006, was obtained from the Intermountain Multiple Listing Service, Inc. Location Average Average Days % of Asking Price on Market Price received NE Meridian $271,300 55 98.8% NW Meridian $262,800 48 98.8% SE Meridian $300,800 53 99.0% SW Meridian $378,200 42 97.9% This data indicates that the burgeoning owner -occupied housing supply has been commensurate with demand for housing. As to demand for renter -occupied housing, no Information is available to the City. Condition of Housing No Information is available to describe the condition of housing In Meridian. Costs of Housing Per Census 2000 data, the median value of owner -occupied housing was $121,200. Selected monthly owner costs were $1,019 with a mortgage and $231 without a mortgage. The median monthly rental rate for this time was listed at $629. Housing costs for both owners and renters have risen since 2000. The median home price in the first quarter of 2006 was $239,550 and the median new home price in the first quarter of 2006 was $322,872. Fair Market Rent Documentation System reported a base rent rate of $696 in 2007. Housing stock available to serve persons with disabilities No information is available regarding Meridian housing stock available to serve persons with disabilities. Though not providing specific data on this question, the following information Is relevant to this subject. • According to Census 2000, there were 4,129 Meridian residents age 5 years and older reporting a disability. For the age group 5 to 15 years, 295 reported a disability (252 mental, 76 sensory, 31 physical, and 15 self care). • Property owners who are 65 or older, disabled, or widowed may apply for a state property tax exemption through the Idaho Tax Commission. The Idaho Housing and Finance Association (IHFA) has established the Accessibility Improvements Program, a grant program to help persons with disabilities make their homes easier to live in. Up to $5,000 In funding is available to eligible tenants and households with at least one member with a disability who would benefit from modifications being made to the housing unit. To be eligible, household Income must be below 80 percent of the state median Income, and fair market value for the home cannot exceed the purchase limits for IHFA's Residential Lending program. Applicants document their disability needs and income eligibility and submit a City of Meridian, Idaho 23 Five -Year Consolidated Plan U description of the work to be completed and estimate of costs involved. Upon verification that the work has been completed satisfactorily, IHFA issues funds for payment to the contractors. Housing stock available to serve low-income persons with special needs No Information is available regarding Meridian housing stock available to serve persons with special needs. IHFA's Accessibility Improvements Program may, however, benefit low- income persons with special needs in making changes to their homes that would better accommodate their needs. Housing stock available to serve low-income persons with HIV/AIDS and their families No information is available regarding Meridian housing stock available to serve persons with HIV/AIDS and their families. Though not providing specific data on this question, the following information is relevant to this subject. IHFA has contracted with six HOPWA service providers throughout the State of Idaho to facilitate affordable housing for persons with HIV/AIDS and their families. The HOPWA provider serving Meridian is the Boise City/Ada County Housing Authority (BCACHA). IHFA works with BCACHA to provide long-term rental assistance, short- term emergency assistance, resource identification, and supportive services for persons with HIV/AIDS and their families. • Housing for low -Income persons with HIV/AIDS and their families is available at the properties BCACHA manages that are funded through HUD's Public Housing Program. BCACHA facilitates housing choice for such individuals and families in conjunction with the administration of HOPWA funds. Vacant buildings; rehabilitation Census 2000 data reflects a total of 12,293 housing units in Meridian. Of those, 464 were vacant. More recent data indicates that this number has decreased since 2000. According to an article published in the Idaho Statesman on June 7, 2007, "the vacancy rate for houses in Ada County has fallen dramatically in the last year, according to a recent industry survey. A poll by the Boise chapter of the National Association of Residential Property Managers turned up an overall vacancy rate for rental houses of 2.4 percent for the first quarter of the year, compared with 10.8 percent for the same period a year ago. Industry members attributed the scarcity of houses for rent to increases in home values that have priced many area consumers out of the market, and to an influx of new residents who are choosing to rent while they decide where to live." Vacancy Rates In Ada County Unit Tvoe 1st Ouarter `06 1st Quarter `07 1 bedroom 3.6% 2% 2 bedroom 5.5% 1.7% 3 bedroom 12.8% 2.4% 4 bedroom 10.4% 2.4% 5 bedroom 8.8% 5.7% Source: National Assodation of Property Managers, Boise Chapter City of Meridian, Idaho 24 Five -Year Consolidated Plan • No information is available regarding whether these vacant buildings (or as to any vacant mult-family buildings, units therein) are suitable for inhabitation and/or rehabilitation. Abandoned buildings: rehabilitation No information is available regarding the number of abandoned buildings and/or whether they (or as to abandoned mult-family buildings, units therein) are suitable for inhabitation and/or rehabilitation. Areas of racial/ethnic minority concentration The City shall define the term "area of minority concentration" as a census block in which the percentage of households in a particular racial or ethnic minority group, or minorities as a whole, is at least 10 percentage points higher than such percentage residing within the city as a whole. Meridian's minority population is comprised of a total of 1,992 residents, or 5.7% of the population. According to Census 2000, this population is: 0.5% African-American (164 persons); 0.5% American Indian or Alaska Native (166 persons); 1.3% Asian (440 persons); .01% Native Hawaiian and Othgr Pacific Islander (42 persons); and 2.1% Hispanic or Latino (1,291 persons). Therefore, any census block In which the population is 10.5% or more African-American, 10.5% or more American Indian or Alaska Native, 11.3% or more Asian, 10.01% or more Native Hawaiian or Pacific Islander, 12.1% or more Hispanic or Latino, or in which the population is 15.7% or more minority persons, would meet the definition of "area of minority concentration." Applying this definition to census data available to the City, there are zero areas of minority concentration in Meridian. Areas of low-income concentration The City shall define the tern "area of low-income concentration" as a census block where 51 percent or more of the residents are low- to moderate -income (LMI) persons, i.e. with an Income at or below 80% of the Median Family Income (MFI). Meridian's MFI Is $56,100; 80% MFI is $32,250. Therefore, any census block in which 51% or more of the residents make $32,250 or less meets this definition of "area of low-income concentration." Applying this definition to census data available to the City, there Is one area of low-income concentration in Meridian: Census Tract 10322, Block Group 2, with 72.04% LMI persons living in this area. Though not meeting the definition of "area of low-income concentration," the next highest concentrations of LMI persons are found in Census Tract 10322, Block Group 1 (45.01% LMI persons), and Census Track 10321, Block Group 2 (46.06% LMI persons). Public and assisted housing (24 CFR § 91.210(b)) Public housing developments: number of public housing units (24 CFR § 91.210(b)(1)1 Boise City/Ada County Housing Authority (BCACHA) serves as the housing authority for the City of Meridian. BCACHA does not own or manage any public housing units In Meridian. Because there are no public housing units in Meridian, the following requirements of 24 CFR § 91.210(b)(1) are inapplicable: • Physical condition of public housing; need for restoration and revitalization of public housing City of Meridian, Idaho 25 Five -Year Consolidated Plan 0 0 • Section 504 needs assessment of waiting list • Public housing agency's strategy for Improving management, operation of public housing • Public housing agency's strategy for improving living environment of LMI families In public housing Units currently assisted b locally-, ocally-state- or federally -funded programs (24 CFR § 91.210(b)t2) BCACHA operates the Section 8 Housing Choice Voucher Program, under which clients choose a housing unit that meets the program requirements and pay a portion of the rent based on their Income; BCACHA then provides a rental assistance payment directly to private landlords participating in the program. Currently, BCACHA is serving 180 participants in the Section 8 Tenant -Based Assistance Program in Meridian. There are 203 qualified applicants with Meridian zip codes on the waiting list for assistance. BCACHA also utilizes a total of 339 units of housing in Meridian accepting sliding -scale project -based assistance; 321 are units designated for families, 29 of these units are designated as accessible, and 18 additional units are designated for the elderly. There are zero units of HOME/Tax Credit Units in Meridian. There is no subsidized transitional housing or emergency shelters located in Meridian; such housing services are offered In neighboring Boise. BCACHA does not anticipate any of the units located in Meridian to be lost from the assisted housing inventory for any reason, including the expiration of Section 8 contracts. Homeless facilities (24 CFR § 91.210(c)) Meridian has no facilities and few services specifically dedicated to meeting emergency shelter, transitional housing, permanent supportive housing, or permanent housing needs of homeless persons, and no such facilities or services to serve chronically homeless persons.' Because Meridian has no such facilities or services, the requirement of 24 CFR § 91.210(c) to provide available Information regarding the percentage or number or beds and supportive services programs that are serving the chronically homeless is Inapplicable. The following data reflects available homeless facilities and services that are available regionwide. ' "Chronically homeless person" Is defined by 24 CFR § 91.5 as "an unaccompanied homeless individual with a disabling condition who has been continuously homeless for a year or home, or has had at least four episodes of homelessness in the past three years. To be considered chronically homeless, a person must have been sleeping in a place not meant for human habitation (e.g. living on the streets) and/or In an emergency shelter during that time." "Disabling condition" Is defined as "a diagnosable substance use disorder, serious mental Illness, developmental disability, or chronic physical Illness or disability, including the co -occurrence of two or more of these conditions. A disabling condition limits an individual's ability to work or perform one or more activities of daily living." "Emergency shelter" is defined as "any facility with overnight sleeping accommodations, the primary purpose of which is to provide temporary shelter for the homeless in general or for specific populations of the homeless." City of Meridian, Idaho 26 Five -Year Consolidated Plan 0 h N M I c 32U c3�' G 'NQ O O O N ,�� O Q Ln M Q d N O m I(o r O O00 O O O Q O O O co 0d' m to O O N V-101 O M N9 10 M M I� M M i 0 d GA O O CO 01 Ln w N O CDN C N Ec 0 cu o a o 0 0 0 0 o co �- �4 !L O O O O O Q O d• 00 N i a a° ao N 0 z ++ W 0: Q LVL lVL LL LL LA LU ( L d pyr O N •C O O O 0 0 0 0 0 0 O �® ri O rl O t-1 O .1 O 11 O r -I Q ri o ,-1 0 "4 0 O m~ U r�� to V�V� 21-4 .-i V-1 -1 0 c 1E0 d 0 0 0 0 0 0 0 N V OL m c i Z}N @ = a 01 O 0 0 0 0 0 0 O C f m o a a a D o 0 0 0 0 0 94 t, =aU Ct~f l4 M c V y n LO n I IL 0 C > to N N U Z FE lO O * N c o N c Nfro�i to:3 7 U 10a C I�Q vl 0 c Z 0 U C= gn J i L w C d 84 idNN a0+ �" t V 1, 'd N to = c LO L - > o d. m to � Z LLL oC LL u U u t a rn 0 0 0 dl E ��r r O c y cosu u, _ m iR 0 u o t U)Z fp C L C �O N 0 > > U u L N c N N m N Q LAN tNA L y =§ c Q c N C d ti 4w IQ > p t � C .c 0 C 0 H N .� Q a �— i;o c ai 1-4 Q•v� r ? R c oID 0 0, a oNC ul cz m w s N i E-� N 1p E sao c �v m ami � o .c �: o o 'o os 31°0 meo W u 94 N ioa ..,= 0 U h N M I c 32U c3�' LI 0 N r� t. 01 M lA 4 Ln 00 O Yt i' O O .D G7 0 WD1 v C Sr L 'C3 C to (n 0— N m w .a > 0 0 o w >. x c m N EN o 0 E u• m c o O O W W •O cn W HE 8°m LLO U E OOC Mo ix, Z d m� o�^'� j.Q �, 0 z z` � : ' D =a 4 c °f H Z OG I f0 o OJ C� CLQ IC► 0)� of t W C tO ° Do C 1- W Ca n 00 Cr ,-+ D to y - CL M CL ,o z a O QOD N N '•i t%0 � m � p N W En d N N IA L B M N v �� N y M tm w �s to z •� 3 U) � 3 N C y v a0+ c n 10 > 13 'C a -a O C ++ i. c a ; E — (n uj co O � m� E �° a � � 0 W ns o CL _ = 0C c Ifl > O ,Q C N C i d c 00 m aj LI m 0>c > C L m} Lw C '_ } O U `° JS c,_ v +��Ca >> C 'm "aZtnc�x-�E 3 0 �=jQ H .1 CG cV MJ'd LAS C 0 N • 0 0 N 01 01 N Im It L 0 G O O O d 01 01 N 01 O O O C ,N� G1 O O O O O O � ct Ln } 'C M N M !L D m 0 in O 10 4 U. LL vi W ~ a p tlJ N O N O N 00 N N O N O N O N O N O N O N O N O tlj13 ® ri ri rl �-1 r� ri ti rl rl �-1 ri ri to W W W t0 t0 t0 tO t0 t0 t0 13 VI O= � 01 O O O O O O O O N } C O O 00 O O O O O O O O m i o a Qa D D D O o > o > 0 > 0 xaU t _at a V coo C 3 z v a� V Id O L Jd d 0 N OO i+ x 'z o uC _ W. F- uQ d x =G xo 1-4.0l. mL m r Q x j t_o OVC} O C u Cp C O 0C Z UVJZU m U f w E lA _ C m to C7 vl N 'O WO w C 7 c M L M L M L M L M L C N O Z �O c CD tm C . N G1 C Im c y cp C N O1 c W O1 i c y v 0 Ot O� Ot :3 t! UQQ UQ U44 C GJ m c O xa xa xc. 2a p 3: cV cC3 cU O o d �— x x u °' o z w d >> °' d >> (D N >> W o >> L *' o '°3 �� $ a ;+a C� _�� Uw _� V'o� oeo opo c0 crot� >' j ;n r8 n �► �C�p �0 o N N*�' N ar CL0 ac aOicOi o `c ri w uw ro 1: F 3 O V Co 0 7 0 °'c 7 C 7 C na.°c O C O C O C"0 -< o'° c N m m CO (A Uf UI .. h.4�: �: �::Rl 0 N s n O n M � N cc M N r�-I rMi O M %0 v! d• M N N O 0 m m C1 C 47 N InE O O O ,. = 73 ) N o -r f w -0 O > ��► N Ln O O a O HO 10 E _ O N+0, 4f = �° E Li u- c ul N m _ = C 3 ,. ul > ' c I ?' a a 2 u- V N N 2 j 0 W p v ti p` O .. O u10 rq tZ O>• � I A - 0 OFi I O.1 O r0-4 O C 03 > C J 3 Ch CL FA_i rr i O OC 4) — ri �•� Z' G= 7 O E V LCDI Co o 0 0 0 0 iii o>t > E o E �' . En 3o W c zcnC�-° 23 �E c 0 0 a o o a O F- %o 40 o+ N (f frf H O rn 'd C r=a N � c � •v � � °1 O N N Zn O U c 3 0 co TO O O O Z 3 o o = u m O N 10 O = -p U)v 'a m U)U C +' ul 2 -p d E O o 14+y v a Gd E }- •o oG = m C IL c E U o p E A c v 3 m o C7 aL CL off' N= I .0 c h 30 m� rn =°a cCL aN cN >a m e c A C Ul d 3 CO l0 t 10 t rp � Q� m �"'� O} N ►-i r� Q O c0 CO cy m� C 3 }moi = O 03 = c0 me 0oma ac c� enc c� co > �� > o 0N� a �E c p Ta =o. 2a d ��" m 0 3 >c t Ly m >.0 4) 41 >>_>>>> N W 4) d N �' pa z R �>- N L N C oE> 4l - O M UM•- cv Na o ° o ° o ° `� �A m E�� "a U) ion o. > a> a> O al f0 +�.. o re 3 3 a� o E c z 0 zvN En = n" ) =1 H r4m r4l vi J et Ln. m'c 0 M • 0 M to O 3 O O O O O CELn J 000 T-4 rV-1 rl VV -1 a p ` p M 01 >_ 0 N Ln M C U fir} d C E v M O N t0 0 in O a N c i y Lim 0 Ln O N E cn N N M N d G. LL D C w _ a y, E'a} m �1 ZO IL F v O H C N rl r-1lu ~ ~ LZj iY Ip C9 ® f O (A m m y 19 C G } U rA � H ._.__• O O O > z > LL L O Ln � � 0 v O T � � O N Iti � p ,, s� oC c a a M '�" E z Ov i- c M n �o p c 8� 0 M o F_ Z t► !0 V o a a a j C a F- (A et d' l0 c tiL C m d u c tY CC n I M O v O n N N O0. [0 c i �UL �U = a v c m in o : N = 09 c m _ to UT ul AM 49 CL 0 41 16 0 x r 94 w E u (nc CL c m m =�= d= O O CL v c c CL Cv CL �;16 m 1-4 -O m CL EC �0 U 00 C m } Z C0 H .7 O O �O � O O 0 ++ C _w = CC C G7 L C.9 Oom O UOUO �- - E d `a 3ao o�-o�vo m $ o ��O m t0 ca E = c~�z o y �•, L v..a N m as Qa z..N �m ni M E IR 0 %00 W O O .1 01 � cn � C C J QJ 0., c a oC —o ia? � T v v .fl In c c a c .c L o E V.0 o E c o r g pp0 UI c E- c 00 J 01 O .-I J IRO 0 O N w75 � C to 7 c_ •N p 13N �� O r C m m c c 16 _ '° o o a D�rq > N C +' 3 cp o E Ctn 10 i C o E T4 } m M .. UICH=JE f+7 Jil to M 2 E CoC Point -in -Time Homeless Population and Suhnnnulatinna Indicate date of last point -in -time count: (mm/dd/yyyy) Part 1: Homeless Sheltered Unsheltere Po ulation d Total Eme en Transitional 1. Number of Households with Dependent Children: 17 38 2 57 la Total Number of Persons in these Households (adults and children) 41 124 6 171 2. Number of Households without Dependent Children" 295 12 94 401 2a. Total Number of Persons in these Households 295 12 103 410 Total Persons (Add Lines la and 2a): 336 136 109 581 Part 2: Homeless Subpopulations Sheltered Unsheltere Total below) d a. Chronically Homeless 4 22 26 b. Severely Mentally Ill 6 15 21 c. Chronic Substance Abuse 19 17 36 d. Veterans 2 22 24 e. Persons with HiV/AIDS N/A N/A 0 f. Victims of Domestic Violence 12 11 23 g. Unaccompanied Youth (Under 18) 0 0 0 City of Meridian 33 Flve-Year Consolidated Plan City of Meridian 34 Five -Year Consolidated Plan Prevention Outreach Supportive Services a� U C w U) Q M y m C V ¢ di V t C E N cp o Provider Organizations a N N M u L °; w aEi t C C +� N � a` Q c m w O U"S r `� cts f° 0 C O E m t'- o M i+ �Q C �p a� w x::2 (Al -6 t s— = Q :P M aV C -C a 0 c L ami g ow U J N� 0 �3p J �w2 U M w"M _= W Et W U L Ada County Court Assistance X Ada County Welfare X X Boise City/Ada County X Victim Witness Boise City/Ada County Housing X X x N X Authority Boise Rescue Mission - River of Life X X x X X X X X X Boise Rescue Mission - City Light X I X x X x X X X X X X Boise State University School of Social Work Boise Valley Habitat for humanity X Catholic Charities x X EI -Ada Community Action X X X N X X X X X Partnership Garden City Community Clinic X Giraffe Laugh Child Care Center X Idaho Education Association's X X X Children Fund Idaho Division of Veteran Services X X x X X X X X X Idaho Legal Aid X Idaho Volunteer lawyers X Intermountain Fair Housing Council X Idaho Department of Health and X X X x X X X X Welfare Jesse Tree X Learning Lab X Library - City of Boise X Neighborhood Housing Services Project Share X Safe Place Ministries X X X Salvation Army x X X X City of Meridian 34 Five -Year Consolidated Plan CoC Homeless Management Information System (HMIS) HMIS Lead Organization Information Organization Name: Idaho Housing and Finance 0 Association Phone: 208 424-7015 Email: Jennifero@ihfa.or Organization Type: State/local government Non-profit/homeless provider Other CoC Name(s) and Number(s): HUD -Defined CoC Name* Prevention HUD -Defined CoC Name* CoC # Outreach ID -S01 Supportive Services ID -500 U C U V V 4-j C 7 -C Q U f° �C 0 U Z C E N Provider Organizations U) Q Nl A Q r0 v U V U M 2 p y, c O rn c�� �[ c U) O U� W oiS in C 0 M p1 ai Q c Q R +� W a� c w Y m o t JX t 4j� ° U .c c. rn E °� W 0� (Mn '� U 0) � v E 7 2 12 � = uj w U Society of St. Vincent de Paul X X X L X X X Supportive Housing and Innovative X Partnerships X X X X Terry Reilly Health Services X X X X X X Veteran's Administration Medical Center X X X X X Vineyard Christian Fellowship X X Ix Washington Group International X X X Corporation Foundation Women's and Children's Alliance X X[ X X X X X X CoC Homeless Management Information System (HMIS) HMIS Lead Organization Information Organization Name: Idaho Housing and Finance 0 Association Phone: 208 424-7015 Email: Jennifero@ihfa.or Organization Type: State/local government Non-profit/homeless provider Other CoC Name(s) and Number(s): HUD -Defined CoC Name* CoC # HUD -Defined CoC Name* CoC # Idaho Balance of State ID -S01 Boise Ci Ada CountyCoC ID -500 HMIS Data Entry Start Date for your CoC OR If no data entry date, indicate reason: Anticipated Date Entry Start Date for your CoC ❑ New CoC In 2007 ❑Still in planning/software selection process (08/2002) ❑Initial implementation Briefly describe significant challenges/barriers the CoC has experienced In: 1. HMIS implementation: There is a lack of funding for staffing needs in data collection, entry and updating. The cost of technical equipment and software increases every year. Technical skill sets of program users are varied. 2. HMIS Data and Technical Standards Final Notice requirements: Collecting and updating the required fields is very time consuming and a hardship on the agencies. Auditing of data entry to ensure the technical standards are met is complex and very time consuming. Many providers are not seeing the benefit for the amount of work Involved. City of Meridian 35 Five -Year Consolidated Plan C CoC Client Records n Calendar Number of Client Records Entered in Number of Unduplicated Clients Entered Year HMIS / Analytical Database in HMIS / Analytical Database for CoC Element (Duplicated)for CoC 2004 1513 1505 2005 1126 1126 2006 1571 1566 Please provide a brief explanation of the reason(s) for any decreases in the number of records (duplicated or unduplicated) from year to year. Data Collection/Completeness and Coverage (a) Indicate the percentage of unduplicated client records with null or missing values on the date that thepoint-in-time count was conducted. Universal Data % Null/Missing Universal Data Element Date anticipate Element Values coverage Null/Missing Emergency Shelter N Y Values Name 0% Gender 21.85% Social Security 21.85% Veteran Status 50.24% Number Y __ Current Date of Birth 20.26% Disabling Condition 64.27% Ethnicity 51.52% Residence Prior to Program 37.32% to implement HMIS, which has prevented the Continuum from reaching 75%. However, the Boise Rescue Mission is working with the Continuum to move towards HMIS participation. Once Entry Shelter and Transitional Housing. Race 35.89% Zip Code of Last Permanent 82.46% Address Briefly describe how the CoC ensures that valid program entry and exit dates are being recorded In the HMIS for persons served. We have developed audit queries to identi E/E dates and to look for reasonableness. (b) Indicate current OR anticipated HMIS bed coverage of 75% for each housing type City of Meridian 36 Five -Year Consolidated Plan 75% bed Anticipate 75% bed Date anticipate coverage coverage achieving Emergency Shelter N Y 2008 Transitional N Y 2008 Housing Permanent Y __ Current Supportive Housing (c) If CoC has not yet achieved or does not anticipate achieving 75% bed coverage for all beds (including DV beds), please explain why. The largest Emergency Shelter and Transitional Housing provider in the Continuum of Care, Boise Rescue Mission, which is entirely privately funded, currently does not have the capacity to implement HMIS, which has prevented the Continuum from reaching 75%. However, the Boise Rescue Mission is working with the Continuum to move towards HMIS participation. Once the transition is complete, the Continuum will reach 75% of bed coverage for both Emergency Shelter and Transitional Housing. City of Meridian 36 Five -Year Consolidated Plan Special needs facilities and services and discharge coordination policy (24 CFR § 91.210(d)) Persons who are not homeless but who require supportive housing may be assisted by the following services: Services for those transitioning from foster care facilities. Idaho has a comprehensive State Plan for youth that are transitioning from foster care to self-sufficiency under the Idaho Chafee Foster Care Independence Program. The services are a compilation of intervention strategies for eligible youth that Involve community partners, family members, foster parents and case managers. The plan Involves youth in foster care ages 15-18 with continuing services until age 21. Goals of the program are to prevent homelessness, incarceration, pregnancy, high risk behaviors and Increase education and employment. In Idaho, children that are returning to their families from the foster care program have a discharge plan created through the court system that is unique to each family. The State's discharge plan for youth aging out of the foster care program Includes these standards: - The Ansell-Casey Life Skills Assessment is administered to assess the youth's needs. The assessment includes participation from family members, foster parents, child welfare professionals and anyone who has knowledge of the youth's ability to live Independently. - Each youth age 15 and older must have a written case plan for permanence. Case plans are currently designed to address the youth's physical and emotional health, cultural relevance, self-sufficiency and life skills, community connections, birth family relationships, safety, legal Involvement, education, employment and housing. - The State of Idaho's independent living program will provide funds for housing purposes that Include rent payments, security deposits, and assistance with utilities foodstuffs, goods/supplies and housing related expenses. - The State of Idaho has partnered with the Casey Family Programs who will provide two full-time positions to assist the state in providing older youth who have left the foster care program. Services for those transitioning from health care facilities. There are formal administrative rules that govern discharge planning for hospitals. At St. Luke's and St. Alphonsus, in Boise, patients are served under their patient care policy and develop a discharge plan while admitted to the hospital. Patients have the right to choose to follow or refuse the discharge plan. Social Workers are notified of any patient who Identifies himself/herself as homeless. The patient then meets with a Social Worker to discuss housing options and community resources. These are steps that the hospitals follow: - Individual patient care plans are developed that address the needs of the patient including housing, medical care, family and individual goals, and meeting the soclo- psychological needs of the patient. - Patients are assigned to a social worker and meet with them while the patient is at the hospital to formalize a care plan. - The hospital makes every effort to secure safe permanent or emergency housing for the patient upon discharge; however, it is the choice of the patient to follow those plans. - Should a patient need immediate follow up care, the hospitals have the ability to house a patient on their premises until care and test are completed. • Services for those transitioning from mental health care facilities. The State of Idaho has formal administrative rules related to discharge from state mental health facilities. City of Meridian 37 Five -Year Consolidated Plan 0 0 There is a formal liaison between the State Hospitals and Idaho Department of Health and Welfare, Region IV, the region to which the Boise City/Ada County Continuum of Care belongs. All Region IV participants have an appointment set for psychiatry before they are released, and if needed, have living arrangements made through a local extended -stay hotel. These are the measures taken to create a discharge plan: - While a patient Is admitted to the hospital they meet with a Social Worker to discuss plans upon discharge. - Patients are connected to outside resources that allow them to access mainstream services and housing opportunities. - The hospitals make every effort to discharge patients to be in the most supportive environment possible. Services for those transitioning from correctional facilities. Idaho Department of Corrections has a strict policy for how Individuals are paroled. It is the policy of the state to not discharge parolees without an appropriate residence. A parolee must have a viable address to be released. To ensure the best possible situation for individuals exiting corrections the state works closely with Supportive Housing and Innovative Partnerships to assist the prisoners who suffer from substance abuse and need a more intensive transition into the community. The current discharge policy from Corrections Includes these measures: - Case workers assist the prisoner in setting up a plan for release which includes housing, how to access work or supportive services, treatment for drug and alcohol problems, mental health, sex offender or other, and different types of educational resources. For those exiting to parole the state is able to provide some financial assistance through the Transitional Funding Program to allow a parolee time to Implement their parole plan. - The plan Is thoroughly Investigated to ensure housing is suitable and safe. -- At the local level, the jail makes available needed referrals to community resources and how to access the resources upon release. - Inmates are offered a variety of programs to prepare them to reenter the community. The current local jail programs are: Substance Abuse Treatment Program (SATP), Active Behavioral Change (ABC), General Education Development (GED), and inmates have the option to participate in the Transitional Aftercare Program (TAP). The jail will be adding the Matrix Model, a parenting class, and a financial management class to the opportunities available to inmates. - The CoC is currently forming a discharge planning committee that will work to keep law enforcement informed on the importance of discharge planning as it relates to homelessness. Marketing Trends Summary The supply and demand factor in affordable housing Is being driven by the population boom occurring In the Treasure Valley. What was once within the means of both buyers and renters, as affordable, has sky rocked beyond the acceptable thirty percent of income ratio. There are very few homes on the market that would be affordable to LMI without some type of down -payment and closing cost assistance. Fair market rates for rentals have continued to escalate, limited the number and affordability of rental units to LMI individuals and families. The City will be receiving a limited entitlement allocation each year, alone, not an amount sufficient to Institute rental assistance, production of new units, rehabilitation of old units rental/owner occupied, nor down -payment assistance. Given the opportunity and availability of matching funds, the City anticipates applying to the IHFA for a HOME grant to City of Meridian 38 Five -Year Consolidated Plan 0 0 assist in new construction of units. Every effort will be made to identify other possible funding sources for new affordable homeownership in Census Track 10322, Block Group 2. Estimated housing needs (24 CFR §§ 91.205(a); 91.215(x)(2); 91.215(b)(1)) According to statistics from the Comprehensive Housing Affordability Strategy (CHAS) data, the greatest housing need within Census Tract 10322, Block Group 2 Is affordable homes for large -family households to buy or rent. One hundred percent of large -family households with income at 0-30% of the median income level have unmet housing needs, both as to rental and owner -occupied units. This demonstration of greatest need is the basis of the City's rationale for targeting this category of priority needs persons as the top priority for affordable housing CDBG investments. While this statistical data has not been recently updated by a local study of comparable detail, it is clear that in Meridian, as in the entire region, housing costs are rising, both for homeowners and for renters. Meridian home values Increased 14.74% in Meridian from 2005 to 2006 (Idaho Statesman, May 25, 2007), meaning a corresponding rise in property taxes for homeowners, even as the levels of income and Circuit Breaker tax exemptions for low-income persons remain the same. Further, notwithstanding the recent construction boom, the supply of rental homes has barely kept pace with demand; the vacancy rate for rental houses dropped from 10.8% In the first quarter of 2006 to 2.4% in the first quarter of 2007 (Idaho Statesman, June 7, 2007). Comments provided by citizens in the development of the Plan and during the 30 -day public comment period on the draft Plan demonstrate the community's opinion that there is need for affordable housing in Meridian. Citizens stated, for example: • "Lots of McMansions going in but not a lot of affordable housing. Smaller -scale, quality housing, e.g., apartments would be helpful." • "Need to support lower income families get a start." • "People moving Into the area buy new homes at outrageous prices while many who grew up and have worked here all their lives are in low income apartments or duplexes stuffed into once -nice neighborhoods." • "Property costs have skyrocketed and our youth struggle to own a home." • "Need more HUD housing in Meridian (my son is on the list @ James Court Apts. and has been told it'll be 2 years before he will get a 1 bedroom apartment)." • "Refurbish older homes. Develop condos and apartments." • "Meridian prides itself as being a good place to raise a family. However, as housing appreciation continues to grow and as construction prices and Interest rates rise the availability of housing that is affordable to lower- and middle-income families is put at risk. A disturbing trend is occurring in the Treasure Valley like other parts of the Western United States, the South, and Southwest where lower- and middle-income families are being forced to drive to qualify. We are seeing this very same phenomenon with the shift in affordable housing from communities like Meridian to communities in Canyon County. Meridian needs to remain as a great place to raise a family at all Income levels." Consultation with community partners, Including Idaho Housing and Finance Association (IHFA), Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), EI -Ada Community Action Partnership, cities of Boise (Housing and Community Development Division), Nampa (Community Development/Grants Department), Eagle, Garden City (Garden City Urban Renewal Agency, and Community Planning City of Meridian 39 Five -Year Consolidated Plan 0 Association of Southwest Idaho (COMPASS), confirms that there is a need for affordable housing, both In Meridian generally and within Census Tract 10322, Block Group 2, particularly for large families (families with five or more persons), and for both renters and owners. For these reasons, the City finds that its resources and housing -targeted CDBG funds will be most effectively Invested in providing, and/or working with community partners to provide, decent housing for large -family households in Census Track 10322, Block Group 2. As set forth in Its strategic plan, over the next five years, through partnerships with affordable housing partnerships, the City plans to utilize CDBG funds to: facilitate the creation of five new housing units, purchase one Dollar HUD home to rehabilitate and/or sell, potentially to a large family, and, as deemed feasible, acquire, remove, and/or dispose of one vacant or abandoned structure or lot, potentially to make way for new affordable housing. Categories of persons affected (24 CFR §§ 91.2O5(b)(1); 91.215(a)(2)) Statistical data on the categories of persons in need of housing In Census Tract 10322, Block Group 2 is limited. The following information is unknown as to the number or type of persons in these categories in this area who are in need of housing assistance: ■ Low-income, low-income, moderate -income, or middle-income families; ■ Renters or owners; ■ Elderly persons; • Single persons; ■ Large families; ■ Public housing residents; • Families on the public housing and section 8 tenant -based waiting list; • Persons with HN/AIDS and their families; or • Persons with disabilities. The City shall define "standard condition" as a housing unit that meets the standards set forth In the International Building Code as adopted by the City of Meridian at Meridian City Code § 10-1-1. The City shall define substandard but suitable for rehabilitation" as a housing unit that does not meet the standards set forth in the International Building Code as adopted by the City of Meridian at Meridian City Code § 10-1-1 but is both financially and structurally feasible for rehabilitation. This shall not include units that require only cosmetic work, correction or minor livability problems or maintenance work. Information is unavailable to describe housing needs In terms of cost burdens and severe cost burdens,s overcrowding,9 or substandard housing conditions being experienced by extremely low-income, low-income, moderate -income, and middle-income renters and owners compared to Meridian as a whole. Though not providing specific data on this question, the following Information is relevant to this subject. The following data was collected in Census 2000, and reflects the demography of Census Tract 10322, Block Group 2. Total Population 981 White Alone 934 6 Under 24 CFR § 91.5, "severe cost burden" is the extent to which gross housing costs, Including utility costs, exceed 50 percent of gross Income, based on data available from the U.S. Census Bureau. 8 Under 24 CFR § 91.5, 'overcrowding," for purposes of describing relative housing needs, is defined as a housing unit containing more than one person per room, as defined by the U.S. Census Bureau, for which data are made available from the USCB. City of Meridian 40 Five -Year Consolidated Plan American Indian/Alaskan Native 30 Two or more races 8 Hispanic or Latino 9 Total Housing Units 380 Total Occupied 365 Total Vacant 15 Owner Occupied 123(32%) Renter Occupied 242(64%) Household Size Family Households: 234 2 -person 107 3 -Person 99 4 -Person 20 5 -Person 8 Non -family Households: 169 2 -person 144 3 -Person 17 4 -Person 0 5 -Person 8 Total Households age 65 and over 206 In group quarters (institutionalized) 121 In households 85 Median Household Income in 1999 $27,894 Total Population Groups w/Disabilities 185 Age 5 to 15, total 5 Type: Mental Disability 5 Age 16 to 64, total 124 Type: Sensory Disability 29 Physical Disability 19 Mental Disability 13 Employment Disability 63 People 65 years and over, total 56 Type: Sensory Disability 15 Physical Disability 28 Mental Disability 13 Place of Work (State/County) for Workers 16 years and over Worked in state of residence 491 Worked in county of residence 425 Worked outside county of residence 66 _lace of Work (Place) for Workers 16 years and over Total 491 Work in place of residence 169 Work outside place of residence 322 City of Meridian 41 Five -Year Consolidated Plan 0 Means of Transportation to Work Drove alone 448 Carpooled 38 Disproportional Housing Needs (24 CFR § 91.205(b)(2)) Based on Census 2000 data, which included a review of all census tracts within the City, no racial or ethnic group has a disproportionately greater need for any income category In comparison to the needs of that category as a whole. Obstacles to meeting underserved affordable housing needs (24 CFR § 91.215(a)(3)) CDBG-funded activities in the priority goal category of Affordable Housing will address the following obstacles: • Escalating costs for rehabilitation and new construction (e.g. limited availability of building lots, price increases in building materials and shortage of available construction trades). • Lack of credit worthiness. • Lack of Information about financial assistance programs. • Limited rental subsidy programs. The City of Meridian will undertake the following actions to address these identified obstacles: • Through the efforts and activities of the Mayor's Affordable Housing Task Force, the City will partner with non-profit housing developers to construct subsidized housing units for LMI persons. • The City will promote awareness of financial. assistance programs offered by IHFA, NHS, BVHFH, BCACHA and EI -Ada Community Action Partnership. • The City will provide information regarding local credit counselors and homebuyer education programs through the Community Resource Directory. Public Housing (24 CFR § 91.215(c)) Boise City/Ada County Housing Authority (BCACHA) serves as the housing authority for the City of Meridian. BCACHA does not own or manage any public housing units in Meridian. Implementing a public housing program is outside the scope of the City's 2007-2011 CDBG program, both as to financial and human resources. The BCACHA five-year plan does contain a resident -involvement strategy with four goals: • Provide and explain opportunities for residents and the general community to become involved in the daily operation, programs, policies, and services affecting public housing. • Carry out a set of activities that recognizes residents and the community -at -large as a positive resource for effective and responsible operation of public housing. • Function as a coordinator and catalyst in developing opportunities for public housing residents aimed at increasing economic and human potential. • Public housing residents assist in designing BCACHA strategies, participate in on-site resident council/groups and activity committees, and take responsibility for a variety of activities, including resident meetings, resident calendars, newsletters, and food distribution. City of Meridian 42 Five -Year Consolidated Pian 0 0 HUD considers BCACHA to be a "High Performer" under the Public Housing Assessment System ("PHAS") and because BCACHA has always received a score of 90 or above. Pursuant to 24 CFR § 91.215(1), the City will Implement its housing plan in coordination with BCACHA, and will also utilize the Affordable Housing Task Force to provide coordination between BCACHA and other private and governmental health, mental health, and service agencies. Barriers To Affordable Housing (24 CFR §§ 91.210(e), 91.215(h)) Public Policies Impacting the Cost of Housing The Meridian Comprehensive Plan, June 2006 Update integrates the concerns and expressions of the community into a document that recommends how the City should grow and develop. All legislative requirements, specifically the Idaho Local Land Use Planning Act, are addressed in the plan. The components specified in the Idaho Code include: private property rights; population; economic development; community design; special areas or sites; natural resources; hazardous areas; school facilities recreation; transportation; public services; facilities and utilities; land use; housing; implementation, and any other component, which may be necessary. Citizens, developers, the Planning and Zoning Commission, as well as the City Council and other groups are all involved in questions of community development and have a primary responsibility to coordinate and direct the overall pattern of development activities within the community. The Planning and Zoning Commission and the City Council make development decisions concerning annexation, rezoning, subdivision developments, conditional use permits, zoning variances, and planned developments. Due to these responsibilities, it has been necessary for the City to implement technical guidelines and adopt policies which will provide the framework for resolving questions relating to quality of life and physical development on an ongoing basis. The City continues to establish long- range implementation items for coordinated and unified development of public improvement projects. Throughout this comprehensive planning and updating process, citizens affirmed that the goals, objectives, and action items contained in the plan were based on six key community values: • Manage growth to achieve high-quality development • Enhance Meridian's quality of life for all residents • New growth should finance public service expansion • Prevent school overcrowding/enhance education services • Expand commercial and industrial development • Protect Meridian's self -Identity After thorough evaluation and consideration of the elements of the 2006 Update, no specific barriers to affordable housing, controlled by the City, were identified. These considerations were relative to local tax policies, land use controls, zoning ordinances, building codes, fees and charges, growth limits, and policies that affect the return on residential Investment. To preclude the development of potential barriers, the 2006 Update identified Goals, Objectives and Action items focusing on housing that will be undertaken during the next five years. Identified Barriers City of Meridian 43 Five -Year Consolidated Plan r: 0 The primary reason Identified for lack of affordable housing in Meridian is the significant growth in population, Increasing the demand for housing units. Housing affordability has been restricted by: • Increased costs of land for new or infill development • Increased costs of building materials and supplies • Increased costs of available labor • Increased costs of transportation • Increased costs of County tax assessments Strategy to Ameliorate Barriers Meridian's Planning Department has primary responsibility for developing and implementing plans to guide growth and development, and administering the standards of the Zoning and Subdivision Ordinances. One of the Planning Department's primary responsibilities is to coordinate with and provide the City Council and the Planning and Zoning Commission with Information on planning and development issues. In fulfilling Its responsibilities, the Department often acts as the coordinator between other service providers within the City, such as the Public Works Department, Parks Department, the Police Department, the Fire Department, Meridian School District, and Sanitary Services Company (solid waste disposal). The Planning Department serves as staff to the Planning Commission, the Historic Preservation Commission, and the Meridian Development Corporation. Through these efforts and coordination of service providers, the City will continue to implement the Comprehensive Plan's Goals, Objectives, and Action items pertaining to affordable housing. They are: Housing Goal V: Offer a diversity of housing types for a greater range of choice. Objective A • Encourage quality housing projects for all economic levels in a variety of areas. Actions: 1. Designate specific areas with adequate public services for high density residential. Identify the current mix of housing types. 2. Identify portions of Old Town for residential development and redevelopment. 3. Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi -family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development. 4. Require an open housing market for all persons, regardless of race, color, national origin, religion, sex, familial status or handicap. 5. Develop incentives for a variety of housing types, suitable for various income groups, close to employment and shopping centers. 6. Continue promoting quality mixed-use developments in accordance with the Future Land Use Map. Z Ensure that no discriminatory restrictions are imposed by local codes and ordinances. 8. Phase in residential developments in accordance with their connection to the municipal sewer system. 9. Coordinate public and private housing implementation efforts to improve consistency with area -wide plans and eliminate confusion and misunderstanding. City of Meridian 44 Five -Year Consolidated Plan 10. Support infill of random vacant lots in substantially developed, single-family areas at densities similar to surrounding development. Increased densities on random vacant lots should be considered if: • Development of uses other than single-family structures are compatible with surrounding development • It complies with the current comprehensive plan. 11. Apply design and performance standards to infilling development in order to reduce adverse impacts upon existing adjacent development. 12. Develop Incentives for owners of remnant residential parcels or partially - developed residential parcels to consolidate these properties where possible to prevent the proliferation of small parcels of vacant land with the City limits. 13. Review ordinances or other policy statements which affect housing development and consolidate to avoid confusion and use of conflicting policies and requirements. 14. Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares. 15. Allow density transfers in exchange for school sites, open space dedications, or for access easements to linear open space corridors, which contain bicycle and pedestrian pathway systems. Objective B • Elevate quality of design for houses and apartments Action: o Establish/enact a design review ordinance. Objective C• Elevate%nhance quality of residential site and subdivision planning. Actions: 1. Require common area for all subdivisions. 2. Enact new Planned Development (PD) and subdivision ordinances. 3. Revise existing ordinances to include height limitation, density, scale, floor area to green space ration, trafflc generation and landscaping. 4. Re-evaluate residential density categories (i.e., R-8 to R-15 to R-40 is too broad of a range) in the zoning ordinance. 5. Eliminate vague/unclear standards in development ordinances. Objective D • Ensure that a balance exists between supply and demand in rental market (track vacancy rates) Actions: 1. Track vacancy rates in the City every 6 months. 2. Coordinate with real estate companies, lenders, and housing development and advocacy groups to research and track housing market in Meridian and publish findings. Objective E: Diversify and balance the location of 1.000-L200 square feet/all housing throughout the City e 7.. avoid concentration of one We in a _geographical area. Action: o Annually monitor the size of housing units by area within Meridian. Miective F. Encourage pride of ownership in housing choice (landscaping) Action: 1. Continue supporting activities such as "Paint the Town" and "Rake Up Meridian." 2. Provide for additional public maintenance. City of Meridian 45 Five -Year Consolidated Plan 0 ! Additionally, In an effort to address the need for more affordable housing units, the Mayor will appoint an Affordable Housing Task Force. This working group will bring together affordable housing advocates to plan for and develop new single- and multi -family units, i.e. mortgage lenders, developers, building contractors, REALTOR@s, housing organizations, agencies, associations, low-income service providers, fair housing advocates, and other Interested parties. This group's charge will be to create opportunities for increasing affordable housing throughout the community. The CDBG percentage of funds budgeted for housing projects will be used to Implement viable projects developed by this group. Meridian's Planning Department staff will continue to utilize the resources of both the Regulatory Barriers Clearinghouse and HUD User websites to draw on Important Information pertaining to potential barriers to affordable housing that might effect developments. Institutional structure for carrying out housing plan (24 CFR § 91.215(k)) In carrying out its housing plan, the City will work in cooperation with the following private Industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • EI -Ada Community Action Partnership • The Community Action Partnership Association of Idaho (CAPAI) • Neighborhood Housing Services (NHS) • Idaho Department of Health and Welfare, Division of Health, Bureau of Community and Environmental Health • Meridian Senior Center • Mayor's Faith Ambassadors Council • Idaho Housing and Finance Association (IHFA) • Boise City/Ada County Housing Authority (BCACHA) • Idaho Commission on Aging • Idaho Council on Developmental Disabilities • Boise City/Ada County Continuum of Care • Boise Valley Habitat for Humanity • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • Community Planning Association of Southwest Idaho (COMPASS) The City will draw on the strengths of this delivery system, including the longevity and experience of these established entities, the comprehensive nature of coverage provided by these existing entities, and the willingness of these entities to partner with and mentor the City in housing -related CDBG programming. The City will be aware of, and work to minimize any impact of, potential weaknesses of this delivery system, including a need for ongoing attention to communication, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, both by remaining visible in the housing service provider community - attending meetings, joining e-mail list-servs, proactively networking - and through the Affordable Housing Task Force, which will invite these service providers to work together toward the objective of providing decent and affordable housing in Meridian. City of Meridian 46 Five -Year Consolidated Plan Lead -Based Paint (24 CFR § 91.215(1)) Under 24 CFR § 35.110, HUD defines "lead-based paint" as paint or other surface coatings that contain lead equal to or exceeding 1.0 milligram per square centimeter or 0.5 percent by weight or 5,000 parts per million (ppm) by weight. Under 24 CFR § 91.5, "Lead-based paint hazards" are conditions that causes exposure to lead, including exposure from lead- based paint that is deteriorated or present in chewable surfaces, friction surfaces, or Impact surfaces, and that would result In adverse human health effects. Housing units containing lead-based paint Lead-based paint was banned in the early 1970s and completely removed from construction activities by 1978. Any housing built prior to 1979 is considered to be at risk of containing some amount of lead-based paint. It Is estimated that the vast majority of highly contaminated homes were constructed before 1950, as the use of lead paint in residential structures began to decline after 1950. Also, not every house was painted with lead-based paint, as It actually was more expensive, and not all of the houses that contain lead-based paint are necessarily hazardous. According to the Physical Housing Characteristics (all housing units reported in Census 2000), the following depicts available data regarding residential structures built In Meridian prior to 1979. Year Number of Residential Structures Built Percent of all Meridian homes Built 1970 to 1979 1,545 12.6% Built 1960 to 1969 285 2.3% Built 1950 to 1959 304 2.5% Built 1940 to 1949 224 1.8% TOTAL 2,358 19.2% Based on this data, as many as 2,358 housing units built prior to 1979 could be affected with lead-based paint. While Census Tract 010322 contains the oldest residential structures In the City, more specific data regarding which houses contain lead paint Is unavailable. Estimated LMI housing units with lead-based paint (24 CFR § 91.2050) Data is unavailable regarding the prevalence of lead-based paint In housing occupied by low -moderate -income households; only an estimation can be made. The City used the CHAS data report for Housing Problems Output for all Households (minus the Elderly and All Others categories) to make approximations for lead-based paint in LMI households. As the following chart reflects, approximately 745 housing units that contain lead-based paint may be occupied by LMI families. * AMI = Area Median Income. City of Meridian 47 Five -Year Consolidated Plan Renters Owners Small Large Family Family 2-4 5+ Small Family 2-4 Large Family 5+ Total LMI-occupled housing units with lead-based paint est. 0-30% AMI* 180 25 104 30 339 30-50% AMI 204 23 115 64 406 Total 384 48 i 219 1 94 745 * AMI = Area Median Income. City of Meridian 47 Five -Year Consolidated Plan MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 10 REQUEST Resolution — Substantial Amendment of CDBG Five -Year Consolidated Plan and 2007 Actioin Plan AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: "1 CITY SEWER DEPT: / CITY PARKS DEPT: VVV MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 1� CITY OF MERIDIAN RESOLUTION NO. • BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA A RESOLUTION APPROVING SUBMISSION OF AN APPLICATION FOR FEDERAL FINANCIAL ASSISTANCE TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, INCLUDING THE FIVE-YEAR (2007-2011) CONSOLIDATED PLAN AND THE 2007 ACTION PLAN, AS SUBSTANTIALLY AMENDED; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SUCH APPLICATION AND CERTIFYING DOCUMENTS ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary that an annual application for federal financial assistance, including a Five -Year (2007-2011) Consolidated Plan and a 2007 Action Plan, be submitted to the United States Department of Housing and Urban Development ("HUD") for the City of Meridian, which has been designated by HUD as an Entitlement Community, to receive Program Year 2007 Community Development Block Grant ("CDBG") program funding; and WHEREAS, such funding has been or will be appropriated by the United States Congress and is available for Entitlement Communities to implement locally -designed housing and community development strategies; and WHEREAS, the City submitted its application materials for federal financial assistance under the CDBG program in August 2007, subsequently made substantial amendments to such application materials, and in accordance with the Citizen Participation Plan, held a public hearing on the draft application materials as amended on December 4, 2007, and held a public comment period on the draft application materials as amended from December 4, 2007 — January 4, 2008; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the Five -Year (2007-2011) Consolidated Plan as amended, a copy of which is attached hereto as EXHIBIT A and incorporated herein by reference, be, and the same hereby is, approved as to both form and content. RESOLUTION APPROVING CDBG DOCUMENTS AS AMENDED Page 1 of 2 0 0 Section 2. That the 2007 Action Plan as amended, a copy of which is attached hereto as EXHIBIT B and incorporated herein by reference, be, and the same hereby is, approved as to both form and content. Section 3. That the Mayor and the City Clerk be, and they hereby are, authorized to respectively execute and attest said materials constituting the five-year and one-year plans for and on behalf of the City of Meridian. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this q day of January, 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this g ,�6 day of January, 2008. ATTEST: William G. Berg, Jr., City Clerk APPROVED: Mayor TaA�0rvy�erd ,A 6 Z. L _ � r asp • �. ,� RESOLUTION APPROVING CDBG DOCUMENTS AS AMENDED Page 2 of 2 0 • EXHIBIT A FIVE-YEAR STRATEGIC PLAN (2007-2011) 0 0 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CONSOLIDATED PLAN 1 2007=20 1 1 CITY OF U ID A H 0 33 East Idaho Avenue Meridian, ID 83642 208/888-4433 Upon request, this document will be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency. The City of Meridian prohibits discrimination on the basis of race, color, sex, religion, national origin, handicap, or familial status. 0 0 TABLE OF CONTENTS CITY OF MERIDIAN, IDAHO CONSOLIDATED PLAN * 2007-2011 SECTION PAGE Purpose of this document 1 City of Meridian CDBG�Progr6rn Mission` iatement „ 1, Community Profile 1 EXECUTIVE SUMMARY Program Year and Submission to HUD 4 Estimated Annual Entitlement, 2067=20j.X v, 4 Summary, of Objectives and Outcomes 4 Evaluationof the City's Past Performance: S Summary of the Citizen Participation Process 6 Summary of Efforts Made to 'Broaden Public Participation; 7 Summary of Public Comments 7 Citizen comments not incorporated 8 MANAGING THE PROCESS � .Lead Agency ._ .. 10 Consultation �g Public Housing Delivery System 16 Introduction 18 Affordable housing priorities and objectives 20 Geographic allocation of`Affvrdable'Housng Investments 22 General Characteristics of Meridian's Housing Market 22 Public and assisted housing Homeless facilities 26 Special needs facilities' and sprvlces,,and discharge coordination,pglicy.. , - 37 Marketing Trends Summary„ 38 Estimlated lousing needs Categories of persons affected 40 Disproportional Housing heeds 42 Obstacles to meeting underserved affordable housing needs 42 Public Housing, Barriers To Affordable Housing 43 Institutional structure for carrying out'housing pian Lead -Based Paint 47 htG1WiLE4SNES''r� = .. '. .. 4 Homelessness priorities and objectives 49 Homelets Needs 49 City of Meridian, Idaho Five -Year Consolidated Plan 0 0 Homeless Strategy 50 Geagraphic allocation of Homelessness investments Obstacles to meeting underserved homeless needs 53 Institutional structure for eat-rying out homeless, Plan' 53 Coordination 54 6THEE SPErCIAC NEEDS 56... . Non-homeless/special needs priorities and objectives 56 Geographic allocation of Non- homeless/speciai'needs in�estment 5 Estimated needs of Non-homeless/special needs persons 57 G)istacies,to meeting needs;of underserved Non-homeless/special neers'pers ns 57 COMMUNITY DEVELOPMENT 58 Introduction 68 Quarterly and Annual Perfbrmaince,.Monitoring of CityImplemented Or, Jects 68 Subrecipient Monitoring Plan 68 City of Meridian, Idaho III Five -Year Consolidated Plan 0 • Purpose of this document The City of Meridian has been designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD). This designation will allow the City to directly receive funds from HUD's Community Development Block Grant (CDBG) Program. Under 24 CFR §§ 91.1(a)(2) and 91.15(b)(2), at least once every five years, the City must submit to HUD one document stating its plan for reaching its goals in CDBG housing, community planning, and economic development programs. The document presenting this information is called a consolidated plan. It serves as a planning document for the City, and is founded upon a participatory process among citizens, organizations, businesses, and other stakeholders. The consolidated plan also serves as a comprehensive housing affordability strategy; a submission for federal funds under HUD's CDBG Program (and other HUD formula grant programs; see 24 CFR § 91.2(a)); a strategy to be followed in carrying out the City's CDBG Program; and a management tool for assessing performance and tracking results. In addition to the consolidated plan, the City is required to complete two reports annually, which specify how the City proposes to spend, and has spent, its CDBG funds. Regulatory requirements to complete these plans are found in the Code of Federal Regulations, Title 24, Part 91 (24 CFR § 9 1. 1 et seq.). Meridian's consolidated plan was developed with a strong emphasis on community input, following the Citizen Participation Plan, set forth in Appendix A. Public outreach for this plan included a town hall meeting, two public meetings, consultation with local and regional housing and community development professionals, and informal discussions with citizens at community events and gatherings. Through this planning effort, the City has prepared the following strategy, which will guide eligible activities beginning October 1, 2007 and ending September 30, 2011. City of Meridian CDBG Program Mission Statement In accordance with the stated overall goal of the CDBG program, as set forth in 24 CFR § 91.1(a)(1), the City's mission is to utilize CDBG funding to develop viable urban communities by providing decent housing, providing a suitable living environment, and expanding economic opportunities principally for low- and moderate -income (LMI) persons. The City's primary means toward this end shall be to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and non-profit organizations, in the production and operation of affordable housing. Community Profile Meridian is located in Ada County, approximately 10 miles west of the state capitol of Boise, in the heart of the southwestern Idaho region known as the Treasure Valley. Meridian preserves its unique identity as a place that treasures its past, appreciates the present, and looks to the future with a spirit of harmony and prosperity. Meridian was once a fertile farming country for grains, vegetables, and fruits. Dairy products were produced locally for City of Meridian, Idaho Five -Year Consolidated Plan 0 many years, starting with the first Meridian Creamery in 1897. During the past 20 years, farms have yielded to residences for the expanding population. According to an article published February 18, 2007 in the Idaho Statesman, "Idaho is the third fastest growing state in the nation, creating nearly 81,000 additional nonagricultural jobs from 2000 to 2006. Nearly 48% of those jobs were created in Ada and Canyon counties. The Treasure Valley is drawing people to this area in droves. For this same time period, Ada County's population swelled 27%, from 300,904 to 383,314. Newcomers are changing the valley, bringing new businesses along with some of the problems the migrants are fleeing—rising home prices and heavy traffic." Meridian has been the fastest-growing city in Idaho since 1994, with the population nearly tripling from 1990 to 2000. Population Since Census 2000, there has been an estimated increase of over 31,947, bringing the current population total to an estimated 71,866. According to Census 2000, 94.3% of Meridian residents are Caucasian; African-Americans, American Indians and Alaska Natives, Asians, Native Hawaiians and Other Pacific Islanders make up 5.7% of the total population. Individuals of Hispanic origin represent less than 4% of the population. Over 67% of the adult population is married, statistically making Meridian a family-oriented community. In the age group of 15 years and over, 18.4% have never married. Of this subgroup, it is estimated that 10% of the population are single -head of household. Meridian's median age is 30, trending toward a younger population growth. The ratio of males to females is comparatively equal until after retirement age. After age 65, the male to female ratio decreases by nearly 50%. According to Census 2000, 12.8% of Meridian's population, between the ages of 21-64, reported a disability.' Of the population 65 years and older, 44.7% reported a disability. Over 13% of the population has served in the armed forces. Income Meridian's Median Family Income ("MFI") is $56,100. Moderate -income families' have an income of $32,250, low-income families3 have an income of $20,150, and extremely low- income families4 have an income of $12,100. ' "Person with a disability" is defined by 24 CFR § 91.5 as a person who is determined to: (1) Have a physical, mental or emotional Impairment that: (i) Is expected to be of long -continued and indefinite duration; (ii) Substantially impedes his or her ability to live independently; and (iii) Is of such a nature that the ability could be improved by more suitable housing conditions; or (2) Have a developmental disability, as defined in section 102(7) of the Developmental Disabilities Assistance and Bill of Rights Act (42 U.S.C. 6001-6007); or (3) Be the surviving member or members of any family that had been living in an assisted unit with the deceased member of the family who had a disability at the time of his or her death. Z "Moderate -income family" is defined by 24 CFR § 91.5 as a family whose Income does not exceed 80 percent of the median family income for the area, as determined by HUD. 3 "Low-income family" is defined by 24 CFR § 91.5 as a family whose Income does not exceed 50 percent of the median family income for the area, as determined by HUD. 4 "Extremely low-income family" is defined by 24 CFR § 91.5 as a family whose income is between 0 and 30 percent of the median family income for the area, as determined by HUD. City of Meridian, Idaho 2 Five -Year Consolidated Plan Housina Housing stock has increased significantly during the last decade to accommodate growth. Census 2000 reported 12,293 units, whereas estimates as of March 2007 reflect over 24,308 units. This increase represents a near doubling of housing stock in the last six years. Of the increase, 11,258 are single-family residents and 757 are multi -family units. The owner -occupancy rate is approximately 85%. According to an article published in the Idaho Statesman May 25, 2007, Meridian tax assessments continue to rise. The 2006 median home sale price and median tax assessment increase were listed as follows: • Southeast Meridian $188,500 (12.49% increase) • Southwest Meridian $212,500 (14.71% increase) • Northeast Meridian $242,000 (11.80% increase) • Northwest Meridian $259,000 (13.84% increase) • Southwest Boise/Meridian $184,000 (20.85% increase) The median increase in assessed value in Ada County is 16.7%. Idaho has a homeowner's exemption law for owner -occupied homes and manufactured homes that are primary dwellings. Property owners who are 65 or older, disabled or widowed may also qualify for the Circuit Breaker Exemption, which reduces property taxes up to $1,320, based on an individual's income in the previous calendar year. HUD's FY 2007 Fair Market Rent Documentation System reported an increase in the base rental rate (of a two-bedroom unit) from $654 in 2005 to $696 in 2007. Economy The Treasure Valley's economy remains strong. Meridian must, however, ensure that it can support its growing population economically. Ada County's job market is projected to increase by approximately 70% in the next 20 years. Most of these jobs will be in the office market. Meridian's income is expected to shift in the next five years, with the percentage of higher incomes increasing. According to Census 2000, of the population 16 years and over, 76% were in the job market. In the Metropolitan Statistical Area (MSA) of Ada and Canyon Counties, unemployment was essentially stable in March 2007, with the seasonally adjusted unemployment rate holding steady at a record low of 2.8%. Public schools in the Meridian School District, and one private school, Cole Valley Christian School, provide excellent educational opportunities. In addition, University of Phoenix and neighboring Boise State University, Northwest Nazarene College, and Albertson College of Idaho offer a wide range of college -level courses and advanced degrees. There are also several vocational and technical schools in the area that offer numerous educational possibilities. City of Meridian, Idaho Five -Year Consolidated Plan Program Year and submission to HUD (24 CFR §§ 91.10; 91.15) The City's CDBG program will be administered on a program year running from October 1 to September 30. In compliance with 24 CFR § 91.15(a), and in order to facilitate continuity in its program and provide accountability to citizens, the City shall submit this consolidated plan to HUD by August 15, 2007. The City shall submit on an annual basis: a summary of its citizen participation and consultation process, its annual action plan, and certifications. At least every five years, the City shall submit a housing and homeless needs assessment, market analysis, and strategic plan. Estimated Annual Entitlement, 2007-2011 The annual entitlement to the City of Meridian is estimated to be $230,544 per year, for a total of $1,152,720 over five years: 2007: $ 230,544 2008: $ 230,544 2009: $ 230,544 2010: $ 230,544 2011: $ 230,544 Total: $1,152,720 The City will invest these funds in activities to reach the following goals and objectives. Summary of Objectives and Outcomes (24 CFR § 91.200(c)) The City intends to invest its CDBG funds according to the following priorities: Priority #1: Expanding Economic Opportunities (Economic Development) Priority #2: Affordable Housing (Providing Decent Housing) a. New Affordable Housing b. Existing Affordable Housing c. Homeless/Transitional Housing d. Affordable Homeownership Priority #3 Providing a Suitable Living Environment (Community Development) A summary of the goals and anticipated outcomes that the City will pursue within these priorities is as follows. PRIORITY #1: Economic Development GOAL: Improve economic conditions in the Meridian Urban Renewal Area, creating access to services and jobs for LMI persons. ANTICIPATED OUTCOMES: 1. Six (6) new LMI jobs. 2. Ten (10) businesses locate and/or expand in Meridian Urban Renewal Area. PRIORITY #2: Affordable Housing GOALS: 1. New affordable housing: Facilitate the creation of new City of Meridian, Idaho 4 Five -Year Consolidated Plan • affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. 2. Existing affordable housing: Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 4. Affordable homeownership: Improve affordable homeownership opportunities for low income families. ANTICIPATED OUTCOMES: 1. Affordable Housing Task Force established. 2. Five (5) new affordable housing units funded and filled. 3. One (1) structure or lot acquired, removed, and/or disposed of. 4. Five (5) Fair Housing awareness activities. 5. One hundred (100) persons educated on lead-based paint hazards, precautions, symptoms, and laws. 6. One (1) housing unit or facility serving homeless, special needs, or elderly persons in place. 7. Meridian Community Resource Directory distributed to fifty (50) residents of Census Track 10322, Tract 2 and to one hundred (100) other Meridian residents. 8. One (1) HUD Dollar Home purchased and marketed to a low-income family. 9. Ten (10) families demonstrate increased awareness of affordable homeownership opportunities and programs. PRIORITY #3: Community Improvement GOAL: Support neighborhood revitalization activities in Census Tract 10322, Block 2 that promote public health, safety, and welfare. ANTICIPATED OUTCOMES: 1. Ten (10) code enforcement cases for Census Tract 10322, Block 2 opened and resolved. 2. Five (5) neighborhood clean-up or improvement activities. 3. Twenty-five (25) residents of Census Tract 10322, Block 2 demonstrate increased awareness of social and human service providers and programs. Evaluation of the City's Past Performance (24 CFR § 91.200(c)) The City has successfully applied for and received the following CDBG grants through the Idaho CDBG Small Cities Program. Awarded Amount Project Status 1985 $272,697 Revolving Loan Fund Closed Out 1985 $4,388 Renovate Senior Center Closed Out 1987 $5,000 Renovate Senior Center Closed Out 1988 $400,000 Public Infrastructure Closed Out 1991 $400,000 Downtown Revitalization Closed Out City of Meridian, Idaho 5 Five -Year Consolidated Plan 0 • 1995 $52,000 Renovate Senior Center Closed Out 2004 $100,000 Renovate Senior Center Closed Out 2006 $52,900 Renovate Senior Center Closed Out 2006 $250,000 Job Creation Closed Out Summary of the Citizen Participation Process (24 CFR § 91.200(c)) Feature articles were published in both the Valley Times (the weekly local newspaper) and the Idaho Statesmen (the daily local newspaper) providing details about the planning process and opportunities for citizen involvement. A Community Priority Needs Survey was developed to help determine significant priorities in the areas of housing, homelessness, community and economic development, and public services. The survey was widely distributed through the City's website. Individual surveys were handed out at the Town Hall meeting, Chamber of Commerce meetings, and to the Mayor's Youth Council and Mayor's Faith Ambassadors Council. All comments included in the surveys were recorded and are listed in Appendix C. Both the priority tabulations and comments were included in the development of the consolidated plan. A press release was distributed to the Spanish-speaking radio station, KWEI, and to the locally -published monthly magazine Tu Mirada. Additionally, agencies and organizations representing minorities were contacted through email to encourage their participation in the planning efforts. An invitation to attend and participate in the Town Hall Meeting was distributed to approximately 26,000 residents via an insert in utility bills. The Town Hall meeting was conducted on May 10, 2007 at the Meridian Senior Center, with 37 Meridian residents attending. The Community Priority Needs Survey was discussed and completed by those in attendance. The Mayor and a City Council member conducted a Question & Answer session relative to community needs and issues. (Please see Appendix D.) Several collaborative meetings were held with the staff of the City's urban renewal agency, Meridian Development Corporation (MDC), and a presentation of CDBG eligible activities was given to the MDC Board of Directors. Information and ideas were exchanged relevant to MDC's focus on revitalizing the urban renewal district and creating a sustainable economic core. Opportunities to collaborate on projects have been incorporated into the Plan. The Meridian Chamber of Commerce was instrumental in distributing information about the planning process and opportunities for citizens to participate. Their monthly meetings in April and May were attended to distribute the Community Priority Needs Survey and gain insights into community issues. Each month the Mayor holds a "Coffee with the Mayor" gathering, rotating locations around the town. At the May 1, 2007 Coffee with the Mayor, information explaining the planning process and a schedule of planned meetings were distributed. Thoughts, ideas and suggestions were solicited from approximately 40 attendees. The Mayor's Youth Advisory Council is made up of students living in Meridian, ages 14 to 18, and attending Meridian schools. They meet twice a month to discuss issues that affect youth. At their May 14, 2007 meeting the Community Priority Needs Survey was discussed and completed. Twenty-two students were given an opportunity to express comments relative to eligible CDBG activities. City of Meridian, Idaho 6 Five -Year Consolidated Plan 0 i The Treasure Valley American Business Women's Association Express Network held their charter meeting in Meridian this spring, providing an opportunity to meet and greet women who are executives, professionals, and business owners interested in the betterment of the community. Information explaining the planning process and a schedule of planned meetings to gain citizen involvement were provided to attendees. Approximately 200 attended. The Mayor's Faith Ambassadors Council is a newly formed collaboration between the City and faith -based organizations. This Council is made up of one adult and one teen from each place of worship in Meridian. They meet monthly with the Mayor and work together to increase opportunities to community members, enhance communication, and strengthen families and children. At the May 29, 2007 meeting the Community Priority Needs Survey was distributed, discussed, and completed by those in attendance. Additionally, the City attended the following meetings to discuss development of the 2007 action plan draft, and community needs: • City Council March 6, 2007 • City department directors March 21, 2007 • Housing Coordination and Policy Forum April 6, 2007 • Meridian Development Corporation April 11, 2007 • Meridian Chamber of Commerce April 17, 2007 • Coffee With the Mayor May 1, 2007 • Meridian Chamber of Commerce May 1, 2007 • Town Hall meeting May 10, 2007 • Mayor's Youth Advisory Council May 14, 2007 • Mayor's Faith Ambassadors Council May 29, 2007 Following these opportunities for community and citizen participation, the City, in compliance with the Citizen Participation Plan, held a public hearing and provided a 30 -day public comment period on the draft Plans. The following timeline describes the chronology of Citizen Participation Plan events prior to the receipt of the Plans by HUD. • Published notice, Valley Times • Published notice, Idaho Statesman • Draft plans available for review • Public hearing • Public comment period • City Council presentation • City Council resolution adopting Plans • City submitted Plans to HUD • HUD received Plans June 11, 2007 June 13, 2007 June 11, 2007 - July 27, 2007 June 27, 2007 June 27, 2007 - July 27, 2007 July 17, 2007 August 2, 2007 August 9, 2007 August 10, 2007 By a letter dated September 21, 2007, HUD advised the City that it would need to amend the Plans to include further information and to clarify particular provisions in order to comply with applicable HUD regulations. The City worked with HUD to incorporate these changes, and ultimately made changes constituting substantial amendment according to the definition set forth in the Citizen Participation Plan. Specifically, a substantial change was made in funding allocation priorities, including: 1) allocating $110,435 of the City's 2007 CDBG allocation of $230,544 for clearance and/or demolition activities within Census Tract 10322, Block Group 2 and/or the Meridian Urban Renewal District, in order to correct a mathematical discrepancy and to further the goal of economic development by addressing City of Meridian, Idaho 7 Five -Year Consolidated Plan • spot slum and blight; and 2) recategorizing planned activities for the first program year as administrative in nature. The following timeline describes the chronology of Citizen Participation Plan compliance following the incorporation of the substantial amendment: • Published notice, Valley Times • Published notice, Idaho Statesman • Amended Plans available for review • Public hearing on substantial amendment • Public comment period • City Council adopted Plans • City submitted Plans to HUD November 19, 2007 November 21, 2007 November 19, 2007 December 4, 2007 December 4, 2007 - January 4, 2008 January 8, 2008 January 9, 2008 - January 4, 2008 Summary of Efforts Made to Broaden Public Participation (24 CFR § 91.200(c)) As set forth above, the City undertook the following efforts to broaden citizen participation: • Distributed press release to Spanish radio station, KWEI • Distributed press release to Spanish Tu Mirada magazine • E-mailed and mailed press releases to agencies and organizations representing minorities • Mailed invitation to Town Hall meeting via insert in utility bills (to 26,000 residents) • Attended Meridian Chamber of Commerce April and May meetings • Attended Treasure Valley American Business Women's Association Express Network meeting (approximately 200 attended) Summary of Public Comments (24 CFR § 91.200(c)) Comments provided in the May 10, 2007 Town Hall meeting and in responses to the Community Priority Needs Survey, as set forth in Appendices C and D, were provided prior to development of a draft of the consolidated plan. While invaluable to stimulating community dialogue and collaboration toward viable solutions to issues facing Meridian, many things on Meridian citizens' "wish lists" are outside the scope of this plan due to funding limitations or CDBG eligibility restrictions. However, in developing the Plan, the City did take the comments provided into account as much as possible. In response to citizen comments, the City incorporated into the Plan investments in downtown revitalization and infrastructure development, homebuyers assistance/education, code enforcement activities, crime awareness and anti-crime programming for neighborhoods, and improved public education regarding services available to seniors, youth, and homeless persons and persons at risk of becoming homeless - victims of domestic violence, and those in need of substance abuse treatment. After the draft of the consolidated plan was prepared, one comment was received during the public comment period, June 27 -July 27, 2007. It was a written comment; no oral comments were received, either at the June 27, 2007 public hearing kicking off the public comment period, or at the public hearing at the July 17, 2007 City Council meeting. No other written comments were received. The contents of the one comment received may be summarized thusly: • The Affordable Housing Task Force is to be applauded due to the rising costs of owning and renting a home in the Treasure Valley. Boise, Sun Valley, Ketchum, and City of Meridian, Idaho 8 Five -Year Consolidated Plan McCall have instituted workforce/affordable housing boards and may provide solid models for Meridian. Impact fees should be addressed in the "Barriers to Affordable Housing" section of the Plan. The Meridian Downtown Business Association has been formed to represent downtown interests; this information should be included in the Plan. Citizen comments not incorporated All comments, both oral and written, submitted during the planning and development, and 30 -day public comment period were accepted and taken into consideration as the consolidated plan was finalized. As set forth above, as the Plan was being developed, but before a draft was completed, the City received several suggestions for activities that could not be included in the draft Plan due to funding limitations or CDBG eligibility restrictions. Such comments were not included in the draft Plan published for public comment. The written comment submitted during the 30 -day public comment period was accepted and taken into consideration as the 2007-2011 Consolidated Plan was finalized; besides providing specific guidance as to items that should be included in the Plan it provided the City with a unique and valuable perspective from which to evaluate the City's planned CDBG-funded activities. One portion of this written comment was, however, not included in the Plan. Specifically, the City declined to include rising impact fees in the "Barriers to Affordable Housing" section of the Plan as suggested by the comment. This suggestion was not implemented because the City has legislatively implemented measures to keep rising impact fees from becoming a barrier to the construction of affordable housing. Meridian City Code § 10-7-8(C) reads: C. Developments determined by the city council that provide affordable housing may be exempt from the impact fee requirement, provided that the exempt development's proportionate share of system improvements is funded through a revenue source other than impact fees. 1. Current housing affordability guidelines published by the U.S, department of housing and urban development ("HUD") shall be used to determine whether dwelling units in the development qualify as affordable housing. 2. Affordable housing projects are required to demonstrate that they will provide dwelling units to eligible families based on HUD income and family size guidelines. 3. Providers of affordable housing dwelling units must demonstrate a long term commitment to provide affordable housing for a period of not less than twenty (20) years. The City finds that this provision is an adequate means by which impact fees are kept from being a barrier to affordable housing in Meridian. For this reason, the City did not implement the suggestion to include impact fees in the "Barriers to Affordable Housing" section of the consolidated plan. City of Meridian, Idaho g Five -Year Consolidated Plan Lead Agency (24 CFR § 91.200(b)) The Meridian City Attorney's Office was the lead agency for the development of the Consolidated Plan and Annual Action Plan. The City Attorney's Office will also be responsible for overseeing the City's compliance with HUD regulations regarding monitoring, performance reviews and reporting, and the IDIS reporting process. The Meridian City Clerk's Office, Planning, Police, Public Works and Finance Departments are the entities responsible for administering the proposed CDBG activities and expenditures. City staff will also work cooperatively interdepartmentally and with community partners to implement the consolidated and Annual Action Plans. Consultation (24 CFR §§ 91.100(a)(1); 91.200(b)) In developing and preparing the consolidated plan, the City consulted with other public and private agencies that provide assisted housing, health services, and social and fair housing services, including those focusing on services to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, and homeless persons. In compliance with 24 CFR § 91.100(a)(5), in preparing the consolidated plan, the City also consulted with adjacent units of local government, discussing problems and solutions that go beyond individual jurisdictions. Consultations and meetings took place March 2007 through June 2007; the City attended meetings, roundtables, and association conferences including the following organizations and entities: • Boise City/Ada County Continuum of Care • Boise City/Ada County Homeless Coalition • Boise City/Ada County Housing Authority • Boise Valley Habitat for Humanity • Community Action Partnership Association of Idaho • EI -Ada Community Action Partnership • Idaho Commission for the Blind and Visually Impaired • Idaho Commission on Aging • Idaho Council on Developmental Disabilities • Idaho Department of Education • Idaho Department of Health and Welfare • Idaho Housing and Finance Association • Idaho Juvenile Justice Association • Idaho School for the Deaf and Blind • Interfaith Alliance Sanctuary • Mayor's Faith Ambassadors Council • Mayor's Youth Advisory Council • Meridian Joint School District #2 • Meridian Senior Center, Director and Board Members • Cities of Boise, Nampa, Garden City, and Eagle Specific consultations with entities focusing on services to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, and homeless persons were undertaken as described below. City of Meridian, Idaho 10 Five -Year Consolidated Plan 0 0 Consultation with entities providing services to children (24 CFR 5 91.100(a)(1)) In preparing the plan, the City consulted with the following entities providing services to children: • Meridian Joint School District #2. The school district's mission is "Preparing Today's Students for Tomorrow's Challenges." The school district serves Meridian children by operating 28 elementary schools, eight middle schools, and seven high schools. • Idaho State Department of Education. The Department's goals include meeting the needs of every student in Idaho. EI -Ada Community Action Partnership. Community Action Partnerships (CAPs) are public and private organizations that were created by the Economic Opportunity Act of 1964 with the aim of utilizing local resources to help underserved families achieve self sufficiency. There are nearly 1,000 CAPs in the United States; there are six in Idaho. All Idaho CAPs are nongovernmental, private non-profit organizations anchored in the community by a Board of Directors made up in equal parts by low- income people, members of the business community, and local elected public officials. The CAP serving Meridian is EI -Ada. Among its many functions, EI -Ada serves Meridian children directly by administratively and financially supporting food banks, providing family development training opportunities, facilitating access to emergency shelter, and providing funding for home weatherization and energy assistance. EI -Ada also obtains and administers Community Services Block Grants, provides support by telephone and e-mail, provides and facilitates HIV prevention training, testing, and counseling, employment support services, transportation, and community education, all of which indirectly assist children by providing support for families and promoting self-sufficiency. • The Community Action Partnership Association of Idaho (CAPAI). CAPAI was formed in order to provide a unified voice for Idaho CAPs. CAPAI advocates for local legislation and policies that support families and communities and further the services provided by CAPs. CAPAI serves Meridian children by advocating on behalf of EI -Ada and the children EI -Ada serves. Idaho Department of Health and Welfare, Division of Welfare. The Division of Welfare manages state benefit programs that assist children. The Food Stamp Program helps low-income families maintain good health and nutrition, and the Idaho Child Care Program helps low-income families pay for daycare while parents work or attend school. The Division of Welfare also assists more than 125,000 children yearly to access health coverage through Medicaid programs. The Temporary Assistance for Families in Idaho (TAFI) program provides temporary cash assistance for needy families with children; approximately 67% of individuals receiving TAFI are children whose parents are unable to care for them. The Division also administers the Child Support Program, which requires parents to be financially responsible for their children. • Idaho Department of Health and Welfare, Division of Health, Bureau of Community and Environmental Health. The Bureau of Community and Environmental Health is the state agency responsible for working to prevent and deal with the health hazards to children related to lead-based paint. City of Meridian, Idaho 11 Five -Year Consolidated Plan Idaho Juvenile Justice Association (IJJA). IJJA is an organization dedicated to partnership for a sound juvenile justice system in Idaho. Its mission includes providing a forum for discussion and resolution of issues related to juvenile justice and providing leadership for Idaho in the promotion of community safety, victim restoration, and effective service delivery for at -risk youth, their families and communities. Mayor's Youth Advisory Council. Meridian Mayor Tammy de Weerd created the Mayor's Youth Advisory Council (MYAQ in 2004 to increase youth involvement in the community. The MYAC is made up of students aged 14 to 18 who live in Meridian and attend Meridian schools. In addition to planning and facilitating activities that further community service, social awareness, and a drug-free lifestyle, MYAC meets with the Mayor and other elected or appointed officials twice a month to discuss issues and concerns important to the youth of Meridian. The Mayor appoints an MYAC member to each City commissions. Mayor's Faith Ambassadors Council. Mayor De Weerd established the Faith Ambassadors organization in order to seek ways the faith community and the City could work together to strengthen Meridian's youth and increase communication to youth about important community events and issues. The Ambassadors include approximately 60 leaders from Meridian's faith community who serve as liaisons between faith congregations, particularly their youth members, and the City on community issues. Consultation with entities providing services to elderly persons 24 CFR § 91.100(a)(1)) In preparing the plan, the City consulted with the following entities providing services to elderly persons: Meridian Senior Center. The Meridian Senior Center is run entirely on monetary donations, grants, and volunteer time. It provides invaluable services to elderly persons in the community, including: a support program for caretakers of Alzheimer's patients, a volunteer bank to match up volunteer services to homebound senior citizens in need of home repair or meal delivery, social events like card games and bingo, and classes such as quilting, art, and driver's training. The Senior Center's dining room serves more than 3,800 meals a month to many seniors who otherwise might not eat in a given day. The Senior Center also provides bus service to seniors who would otherwise not have transportation to the Center for meals or other activities. • Idaho Housing and Finance Association (IHFA). IHFA's mission includes expanding affordable housing opportunities by identifying, securing and administering monies for housing and actively responding to housing challenges efficiently and effectively. IHFA has helped to finance 48 rental units for seniors in Meridian. Boise City/Ada County Housing Authority (BCACHA). BCACHA serves as the housing authority for the City of Meridian, as well as for neighboring jurisdictions Ada County and the Cities of Boise, Kuna, Garden City, Eagle and Star, and works in partnership with government entities, social service agencies, non-profit agencies and the faith -based community to provide affordable rental housing. Among other public housing efforts, BCACHA manages two apartment complexes and five duplexes in neighboring Boise with federal aid from HUD's Public Housing Program. City of Meridian, Idaho 12 Five -Year Consolidated Plan 0 • Persons 62 years of age or older qualify for rental assistance and residency at these locations. Idaho Department of Health and Welfare, Division of Welfare. The Division of Welfare facilitates access to medical assistance to elderly persons under a variety of programs, including nursing home care and help with health insurance costs or Medicare premiums. The Division also administers the Aid to the Aged, Blind, and Disabled (AABD) program, which assists Idahoans who are 65 or older who are struggling to pay health care, housing or weekly grocery bills. Idaho Commission for the Blind and Visually Impaired. The Commission's mission is "to empower persons who are blind or visually impaired by providing vocational rehabilitation training, skills training and educational opportunities to achieve self-fulfillment through quality employment and independent living; to serve as a resource to families and employers and to expand public awareness regarding the potential of all persons who are blind or visually impaired." The Commission's activities include an Independent Living Program, making services and training available to individuals who are 55 years of age and over who have a functional vision loss and for whom gainful employment is no longer an option. Idaho Commission on Aging. The Idaho Commission on Aging is the state agency designated under the Older Americans Act to administer programs and services for Idahoans 60 years of age and older. The Commission helps ensure that older Americans and their families have the information and assistance they need to make informed decisions and choices regarding caring for their loved ones, helping older people stay in their homes, and providing care options other than nursing home facilities. Located under the oversight of the Executive Office of the Governor, the Commission plans and coordinates, funds, and monitors a statewide program of services to meet present and future needs of older Idahoans, and advocates for Idaho's elderly to secure existing rights, benefits and services under Federal, State and local law. Services provided by the Commission include low income housing, assisted living facilities, and nursing homes, housekeeping, respite, and meals for homebound seniors, transportation, support groups, caregiver information, and adult protection services. Consultation with entities providing services to persons with disabilities (24 CFR § 91.100(a)(1)) In preparing the plan, the City consulted with the following entities providing services to persons with disabilities: • Boise City/Ada County Housing Authority (BCACHA). BCACHA uses federal aid through HUD's Public Housing Program to manage two apartment complexes and two duplexes in Boise that are handicap -accessible. Persons with disabilities do qualify for rental assistance and residency at these locations. • Idaho Commission for the Blind and Visually Impaired. The Commission's activities include an adaptive devices store, assessment and training center, business enterprise program, independent living training and services, a low vision clinic, and peer support group programming. • Idaho School for the Deaf and Blind. Though headquartered in Gooding, Idaho, satellite programming for deaf and blind students are now offered through the City of Meridian, Idaho 13 Five -Year Consolidated Plan Commission's Region 4 Outreach at River Valley Elementary in Meridian, with support from the Meridian and Boise School Districts, the AG Bell Program Assistance Project, and Idaho State University -Boise. • Idaho Department of Health and Welfare, Division of Welfare. The Division of Welfare administers the Aid to the Aged, Blind, and Disabled (AABD) program, which assists blind or disabled Idahoans struggling to pay health care, housing or weekly grocery bills. Idaho Council on Developmental Disabilities. The Council is a 23 -member volunteer board created by federal and state law whose purpose is to advocate for Idahoans with developmental disabilities to assure that they have access to needed community supports, individualized services and other forms of assistance that promote self-determination, independence, productivity, and inclusion in Idaho communities. The Council's activities include promotion of Disability Mentoring Day, the Youth Leadership Forum, and legislative advocacy. The Council awarded funds to help develop Idaho's first universally accessible playground, Adventure Island, located at Settler's Park in Meridian. Consultation with entities providing services to persons with HIV/AIDS (24 CFR § 91.100(a)(1)) In preparing the plan, the City consulted with the following entities providing services to persons with HIV/AIDS and their families: Idaho Housing and Finance Association (IHFA). HUD's Housing Opportunities for Persons With AIDS (HOPWA) Program provides grants to local communities for projects that benefit low income persons medically diagnosed with HIV/AIDS and their families. IHFA has contracted with six HOPWA service providers throughout the State of Idaho to facilitate affordable housing for persons with HIV/AIDS and their families. The HOPWA provider serving Meridian is the Boise City/Ada County Housing Authority (BCACHA). BCACHA's administration of HOPWA funds is undertaken in accordance with IHFA's HOPWA policies, which are designed to provide resources and incentives to devise long-term comprehensive strategies for meeting the housing needs of persons with HIV/AIDS. Specifically, IHFA works with BCACHA to provide long-term rental assistance, short-term emergency assistance, resource identification, and supportive services for persons with HIV/AIDS and their families. • Boise City/Ada County Housing Authority (BCACHA). Housing for low-income persons with HIV/AIDS and their families is available at the properties BCACHA manages that are funded through HUD's Public Housing Program. BCACHA facilitates housing choice for such individuals and families in conjunction with the administration of HOPWA funds. Consultation with entities providing services to homeless personss (24 CFR § 91.100(a)(1)) 5 "Homeless person" is defined by 24 CFR § 91.5 as a youth (17 years or younger) not accompanied by an adult (18 years or older) or an adult without children, who is homeless (not imprisoned or otherwise detained pursuant to an Act of Congress or a State law), including the following: (1) An individual who lacks a fixed, regular, and adequate nighttime residence; and (2) An individual who has a primary nighttime residence that is: (i) A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); (ii) An institution that provides a temporary residence for individuals intended to be institutionalized; or City of Meridian, Idaho 14 Five -Year Consolidated Plan In preparing the plan, the City consulted with the following entities providing services to homeless persons: • Interfaith Alliance Sanctuary. This is a cooperative partnership initiated in 2005 by leaders of many faiths in response to a winter homelessness crisis in the Treasure Valley. Interfaith Alliance provides winter shelter and voluntary support services to homeless persons who do not meet the eligibility requirements of other shelters in the area. Boise City/Ada County Homeless Coalition. This coalition was formed in response to a 20 percent rise in the number of homeless families and individuals in Boise in the early 1990s. In response to the problem, the Coalition was formed and developed a plan for providing coordinated services and facilities for homeless persons through comprehensive case management and a variety of on-site housing options, services, and referrals. The heart of this program is Community House, a residential and service facility for homeless persons providing emergency and transitiona16 shelter for individuals and families as well as permanent affordable housing. On-site services at Community House include child care, medical screening, counseling, and veterans' services. Coordinated referrals are available to organizations and agencies providing employment training, job placement, vocational rehabilitation, income assistance, and other services. Boise City/Ada County Continuum of Care. The continuum of care approach to solving the problems of homelessness is a systemic, community-based process that enables the homeless population to steadily move toward self-sufficiency. Components of a continuum include: outreach and assessment, emergency shelter, transitional housing, and permanent housing or permanent supportive housing. The Boise City/Ada County Continuum of Care identifies federal and local agencies and resources that work separately to alleviate problems of homelessness, and brings them together in order to collaboratively and comprehensively address the homeless population's social, residential, rehabilitative and supportive needs. Boise Valley Habitat for Humanity. Habitat for Humanity International seeks to eliminate poverty housing and homelessness by building houses through volunteer construction crews and homeowners building "sweat equity" in their home as it is built. Our local Habitat affiliate has helped 42 Treasure Valley families become homeowners. The first Meridian Habitat home is currently under construction through a partnership between a local developer and Meridian Joint School District #2. The Mayor's Youth Advisory Council has also been instrumental in the effort, hosting a summer concert and cardboard city demonstration to raise funds and awareness of homelessness in the Meridian community. Consultation with adjacent units of local government (24 CFR § 91.100(a)(5)) In preparing the plan, the City consulted with the following adjacent units of local government and agencies with area -wide planning responsibilities: (iii) A public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. 6 "Transitional housing" is defined by 24 CFR § 91.5 as a project that is designed to provide housing and appropriate supportive services to homeless persons to facilitate movement to independent living within 24 months (or a longer period approved by HUD). City of Meridian, Idaho 15 Five -Year Consolidated Plan 0 0 City of Boise, Planning and Development Services Department, Housing and Community Development Division. The mission statement of Boise Housing and Community Development is "To develop viable urban communities, by providing decent housing and suitable living environment and expanding economic opportunities principally for persons of low and moderate income." The City of Boise and the City of Meridian have agreed to seek partnership opportunities to develop cooperative, intergovernmental solutions to cross -jurisdictional housing and economic development problems. City of Nampa, Departments of Community Development and Community Grants. The extensive experience of the staff of these Nampa departments assisted the City of Meridian in developing the consolidated plan. Meridian and Nampa will also partner together in the future, to collaborate on housing and community development solutions that can benefit residents of both cities, particularly as such solutions relate to code enforcement and development of LMI housing resources. • City of Eagle. The City of Meridian contacted staff in the City of Eagle Mayor's Office to discuss the development of Meridian's consolidated plan and potential opportunities for Treasure Valley partnerships, particularly the potential of partnering with our shared neighbor, the City of Boise, to seek collaborative solutions to problems regarding affordable housing and gentrification. • Garden City Urban Renewal Agency. The GCURA is charged with improving public facilities, eliminating unsafe conditions and preventing the extension of blight and deterioration. The City of Meridian intends to work with Garden City and, particularly, the GCURA, in seeking collaborative funding and projects that will benefit LMI persons in both cities. • Community Planning Association of Southwest Idaho (COMPASS). COMPASS is an association of local governments working together to plan for the future of the region, particularly as it relates to transportation. The agency conducts this work as the metropolitan planning organization (MPO) for northern Ada County and Canyon County. Public Housing Delivery System (24 CFR § 91.100(c)) The City consulted with the local public housing agency, Boise City/Ada County Housing Authority (BCACHA), concerning consideration of public housing needs and planned programs and activities. BCACHA serves as the housing authority for the City of Meridian, as well as for neighboring jurisdictions Ada County and the Cities of Boise, Kuna, Garden City, Eagle and Star, and works in partnership with government entities, social service agencies, non-profit agencies and the faith -based community to provide affordable rental housing. BCACHA is actually two separate housing authorities operating with the same staff and the same Board of Commissioners: the Boise City Housing Authority was created in 1967 by the Boise City Council, and the Ada County Housing Authority was enabled in 1975 by the Ada County Commissioners. This structure allows for certain operating efficiencies. Responsibility for the appointment of BCACHA Board Members is shared between the City of Boise and the County Commissioners; in even years, the Mayor of the City of Boise appoints BCACHA board members, with confirmation by the Boise City Council and Ada County Commissioners; in odd years Ada County Commissioners appoint, with the same interjurisdictional confirmation process. BCACHA operates as a separate legal entity from City of Meridian, Idaho 16 Five -Year Consolidated Plan 0 0 both Boise City and Ada County. It has its own policies and its hiring and procurement is accomplished separately from its parent entities. Boise City and Ada County have each appointed an attorney to serve as advisors to the BCACHA Board of Commissioners. The attorneys attend all Board Meetings and provide legal advice on matters under consideration by the Board. BCACHA retains separate legal counsel, when the subject matter or complexity warrants, but otherwise benefits from legal counsel provided and funded by the jurisdictions. The strengths, enabled in part by this unique administrative configuration, include well - operated public housing services and experienced and knowledgeable staff at BCACHA. BCACHA has property management, maintenance and service coordination staff to deliver services to its clients and provide a decent, safe and sanitary affordable living environment. HUD considers BCACHA to be a High Performer. The federal government no longer provides funding directly to public housing authorities solely for the development of new public housing. BCACHA does receive a federal allocation of Housing Choice Vouchers that provide additional affordable housing opportunities to Meridian families, but this program does not keep pace with the needs in Meridian and Ada County. CDBG-funded activities undertaken with regard to neighborhood improvement and resident programs and services will be fully coordinated with BCACHA's programming to achieve comprehensive community development goals. City of Meridian, Idaho 17 Five -Year Consolidated Plan 0 0 Introduction The City recognizes the priority goals of the CDBG Program assigned by HUD. Through the development of this Plan these priority goals were used as models to help define local priority needs and strategies. They are: 1. Decent housing includes assisting homeless persons to obtain appropriate housing and assisting persons at risk of becoming homeless; retention of the affordable housing stock; and increasing the availability of permanent housing in standard condition and affordable cost to low-income and moderate -income families, particularly to members of disadvantaged minorities, without discrimination on the basis of race, color, religion, sex, national origin, familial status, or disability. Decent housing also includes increasing the supply of supportive housing, which combines structural features and services needed to enable persons with special needs, including persons with HIV/AIDS and their families, to live with dignity and independence; and providing housing affordable to low-income persons accessible to job opportunities. 2. A suitable living environment includes improving the safety and livability of neighborhoods; increasing access to quality public and private facilities and services; reducing the isolation of income groups within a community or geographical area through the spatial de -concentration of housing opportunities for persons of lower income and the revitalization of deteriorating or deteriorated neighborhoods; restoring and preserving properties of special historic, architectural, or aesthetic value; and conservation of energy resources. 3. Expanded economic opportunities includes job creation and retention; establishment, stabilization and expansion of small businesses (including micro -businesses); the provision of public services concerned with employment; the provision of jobs involved in carrying out activities under programs covered by this plan to low-income persons living in areas affected by those programs and activities; availability of mortgage financing for low-income persons at reasonable rates using nondiscriminatory lending practices; access to capital and credit for development activities that promote the long-term economic and social viability of the community; and empowerment and self-sufficiency opportunities for low-income persons to reduce generational poverty in federally assisted and public housing. The City completed a comprehensive study and analysis in developing priority needs. Statistical data was gathered from a vast array of references. Resources included: Census 2000, Comprehensive Housing Availability Study (CHAS), Idaho Departments of Commerce and Labor, Health and Welfare, Corrections, the Divisions of Mental Health and Support, Council on Deaf and Hard of Hearing, Developmental Disabilities, Family and Child Services, Council on Domestic Violence, Lead Awareness Program, the Commissions on Hispanic Affairs, Human Rights, Juvenile Justice, Real Estate and Aging, Vital Statistics, Independent Living Council, Boise State University, Idaho Housing and Finance Association, Ada County Planning Organizations, Public Housing Authority, adjacent communities, along with the Continuum of Care service providers. City of Meridian, Idaho 1$ Five -Year Consolidated Plan For pertinent information not available through databases or documented in report form, consultations with local and area -wide individuals, agencies, organizations, associations, non -profits, interest groups, and businesses were conducted. During the months of March through June 2007, the City actively solicited input for the development of the priority needs in each category. Outreach was conducted to the general public, businesses, community groups and organizations, various agencies, employment, housing and service providers and adjacent municipalities. Agencies and organizations representing minorities, the disabled and elderly were contacted directly to encourage their participation in the planning efforts. Special efforts were taken in partnership with low-income housing providers and the Continuum of Care members. During the months of March through June, the City actively solicited input for the development of the priority needs in each category. Outreach was conducted to the general public, businesses, community groups and organizations, various agencies, employment, housing and service providers, and adjacent municipalities. Agencies and organizations representing minorities, the disabled and elderly were directly contacted to encourage their participation in the planning efforts. Special efforts were taken in partnership with low- income housing providers and the Continuum of Care members. A Community Priority Needs Survey was also developed to help determine significant priorities in the areas of housing, homelessness, community and economic development. Through the data analysis, meetings, consultations and outreach, the City developed priorities and objectives for the five-year program period. The following priorities were assigned to CDBG investments: Priority #1: Economic Development: High priority Priority #2: Affordable Housing: Medium priority a. New Affordable Housing: High priority b. Existing Affordable Housing: Medium priority c. Homeless/Transitional Housing: Lower/medium priority d. Affordable Homeownership: High priority Priority #3: Community Development: High priority City of Meridian, Idaho 19 Five -Year Consolidated Plan HOUSING (24 CFR § 91.215(b)) Affordable housing priorities and objectives (24 CFR § 91.215(a)(4)) The City ranks the development of new affordable housing and affordable homeownership as high priorities; preserving existing affordable housing as a medium priority, and implementing homeless or transitional housing as a lower affordable housing priority. The City realizes that the annual CDBG allocation alone will not fully meet Meridian's projected affordable housing needs. It is therefore the City's intent to encourage partnerships and opportunities for affordable housing development throughout the 2007- 2011 project period, primarily through the Mayor's Affordable Housing Task Force. The City's specific Affordable Housing goals, action items, and anticipated outcomes are set forth below. PRIORITY #2: Affordable Housing OBJECTIVE CATEGORY: Providing Decent Housing GOALS: 1. New affordable housing: Facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. 2. Existing affordable housing: Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 4. Affordable homeownership: Improve affordable homeownership opportunities for low income families. 2007-2011 ACTION ITEMS 1. The City will create and maintain an Affordable Housing. Task Force to encourage the development of new affordable New Affordable Housing housing in Meridian, and make recommendations to the Action Items: Mayor and City Council. The Mayor will appoint ten or more members to the AHTF from community partners, e.g., Idaho Housing and Finance Association (IHFA), Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), EI -Ada Community Action Partnership, mortgage lenders, developers, building contractors, realtors, planners, designers, state agencies, regional associations, low-income service providers, fair housing advocates, and other interested parties. 2. The Affordable Housing Task Force will identify five (5) new affordable housing units in Meridian and secure or assist in securing funding for such units. 3. The City will complete and maintain a vacant and deteriorating residential structures and available vacant lots City of Meridian, Idaho Z0 Five -Year Consolidated Plan 0 0 database within Census Tract 10322, Block Group 2 and identify a structure or lot that may be acquired, removed, and/or disposed of using CDBG funds. Existing affordable housing 4. The City will conduct at least one activity per year to Action Items: further awareness of the Fair Housing Law. 5. The City will augment efforts to educate the general public, non-profit agencies, and the private sector housing industry about lead-based paint hazards, precautions, symptoms, and laws. Homeless and 6. The City will partner with various affordable housing service Transitional Housing providers (e.g. IHFA, BCACHA, NHS, BVHFH, SHIP, EI - Action Items: Ada, Habitat for Humanity) to leverage resources and funds to provide one (1) housing unit or facility serving homeless, special needs, or elderly persons. 7. The City will support faith -based groups and local non- profits with referrals to transitional housing and homeless shelters located in the region through the development and maintenance of a Community Resource Directory. This Directory will be primarily distributed within Census Tract 10322, Block 2, and to the public through service providers, non -profits, and the Mayor's Faith Ambassadors. Affordable homeownership 8. The City will participate in the Dollar HUD Home program by Action Items: purchasing one (1) such home in Meridian with CDBG funds, then working with IHFA to market the home to a low- income family through the Family Self -Sufficiency Program. CDBG funds may also be invested in rehabilitation efforts. 9. Through Affordable Housing Task Force activities and the Community Resource Directory, the City will increase public awareness of regional service providers' housing counseling services, first-time homebuyer assistance programs, and accessibility improvements grants. ANTICIPATED OUTCOMES: 1. The Affordable Housing Task Force will be established. 2. Five (5) new affordable housing units will be funded and filled by extremely low-income or low-income families. 3. The City will acquire, remove, and/or dispose of one (1) designated structure or lot to make way for new affordable housing. 4. Five (5) activities to further awareness of the Fair Housing Law will be held. 5. The City will have proactively educated one hundred (100) persons in the general public, non-profit agencies, and the private sector housing industry about lead-based paint hazards, precautions, symptoms, and laws. 6. One (1) housing unit or facility serving homeless, special needs, or elderly persons will be in place. 7. The Meridian Community Resource Directory will have been distributed to fifty (50) residents of Census Track 10322, Tract 2, and to one hundred (100) other Meridian residents. 8. One (1) HUD Dollar Home will be purchased and marketed City of Meridian, Idaho 21 Five -Year Consolidated Plan 0 • to a low-income family. 9. Ten (10) families will demonstrate an increased awareness of affordable homeownership opportunities and programs. Geographic allocation of Affordable Housing investments (24 CFR § 91.215(a)(1)) Meridian contains the following Census Tracts: 10310, 10313, 10321, 10322, and 10332. According to Census 2000, only Block Group 2 within Census Tract 10322 meets HUD's 51% or more LMI criteria, listing this Block Group at 72.04%. (Meridian's overall city-wide average LMI is 27.6%. Census Tract 10322, Block Group 1, which is directly north of Block Group 2, was identified at 45.01% LMI. Census Track 10321, Block Group 2 was identified at 46.06%.) Until additional qualifying LMI data can be ascertained, 70% of CDBG funds will be directed to eligible activities within, and job creation targeting, Census Tract 10322, Block Group 2 in order to benefit LMI persons. Maps of Census Tract 10322, Block Group 2; Census Tract 10322, Block Group 1; and Census Track 10321, Block Group 2 are found in Appendix B. General Characteristics of Meridian's Housing Market (24 CFR § 91.210(a)) Housing supply Housing stock in Meridian has increased significantly during the last decade to accommodate tremendous growth. The Census 2000 data reported 12,293 units; current estimates as of March 2007 reflect an increase to 24,308 units, representing en addition of 11,258 single- family units and 757 multi -family units. Census 2000 reported a total household population of 34,591. Of this population, 29,562 (85.5%) were living in owner -occupied housing units. There was a population of 5,029 (14.5%) living in renter -occupied housing units. During the years 2000 to 2006, the City issued a total of 10,152 building permits for housing units. The chart below represents the number of residential building permits issued by year. CITY OF MERIDIAN RESIDENTIAL BULDING PERMITS 450 400 350 300 250 d 200 150 100 50 City of Meridian, Idaho Five -Year Consolidated Plan Single Family Permit Activity „yam ilk c.� k"V , a - .,�'' -F� FY03 22 2000 2001 2002 2003 2004 2005 2006 Total Single-family 708 812 938 1437 2338 3166 1532 9399 Multi -family 5 26 2 200 328 86 106 753 450 400 350 300 250 d 200 150 100 50 City of Meridian, Idaho Five -Year Consolidated Plan Single Family Permit Activity „yam ilk c.� k"V , a - .,�'' -F� FY03 22 0 0 Housing Demand As to demand for owner -occupied housing, the following information, available as of December 31, 2006, was obtained from the Intermountain Multiple Listing Service, Inc. Location Average Average Days % of Asking Price on Market Price received NE Meridian $271,300 55 98.8% NW Meridian $262,800 48 98.8% SE Meridian $300,800 53 99.00/0 SW Meridian $378,200 42 97.9% This data indicates that the burgeoning owner -occupied housing supply has been commensurate with demand for housing. As to demand for renter -occupied housing, no information is available to the City. Condition of Housing No information is available to describe the condition of housing in Meridian. Costs of Housing Per Census 2000 data, the median value of owner -occupied housing was $121,200. Selected monthly owner costs were $1,019 with a mortgage and $231 without a mortgage. The median monthly rental rate for this time was listed at $629. Housing costs for both owners and renters have risen since 2000. The median home price in the first quarter of 2006 was $239,550 and the median new home price in the first quarter of 2006 was $322,872. Fair Market Rent Documentation System reported a base rent rate of $696 in 2007. Housing stock available to serve persons with disabilities No information is available regarding Meridian housing stock available to serve persons with disabilities. Though not providing specific data on this question, the following information is relevant to this subject. • According to Census 2000, there were 4,129 Meridian residents age 5 years and older reporting a disability. For the age group 5 to 15 years, 295 reported a disability (252 mental, 76 sensory, 31 physical, and 15 self care). Property owners who are 65 or older, disabled, or widowed may apply for a state property tax exemption through the Idaho Tax Commission. The Idaho Housing and Finance Association (IHFA) has established the Accessibility Improvements Program, a grant program to help persons with disabilities make their homes easier to live in. Up to $5,000 in funding is available to eligible tenants and households with at least one member with a disability who would benefit from modifications being made to the housing unit. To be eligible, household income must be below 80 percent of the state median income, and fair market value for the home cannot exceed the purchase limits for IHFA's Residential Lending program. Applicants document their disability needs and income eligibility and submit a City of Meridian, Idaho 23 Five -Year Consolidated Plan 0 0 description of the work to be completed and estimate of costs involved. Upon verification that the work has been completed satisfactorily, IHFA issues funds for payment to the contractors. Housing stock available to serve low-income persons with special needs No information is available regarding Meridian housing stock available to serve persons with special needs. IHFA's Accessibility Improvements Program may, however, benefit low- income persons with special needs in making changes to their homes that would better accommodate their needs. Housing stock available to serve low-income persons with HIV/AIDS and their families No information is available regarding Meridian housing stock available to serve persons with HIV/AIDS and their families. Though not providing specific data on this question, the following information is relevant to this subject. IHFA has contracted with six HOPWA service providers throughout the State of Idaho to facilitate affordable housing for persons with HIV/AIDS and their families. The HOPWA provider serving Meridian is the Boise City/Ada County Housing Authority (BCACHA). IHFA works with BCACHA to provide long-term rental assistance, short- term emergency assistance, resource identification, and supportive services for persons with HIV/AIDS and their families. • Housing for low-income persons with HIV/AIDS and their families is available at the properties BCACHA manages that are funded through HUD's Public Housing Program. BCACHA facilitates housing choice for such individuals and families in conjunction with the administration of HOPWA funds. Vacant buildings; rehabilitation Census 2000 data reflects a total of 12,293 housing units in Meridian. Of those, 464 were vacant. More recent data indicates that this number has decreased since 2000. According to an article published in the Idaho Statesman on June 7, 2007, "the vacancy rate for houses in Ada County has fallen dramatically in the last year, according to a recent industry survey. A poll by the Boise chapter of the National Association of Residential Property Managers turned up an overall vacancy rate for rental houses of 2.4 percent for the first quarter of the year, compared with 10.8 percent for the same period a year ago. Industry members attributed the scarcity of houses for rent to increases in home values that have priced many area consumers out of the market, and to an influx of new residents who are choosing to rent while they decide where to live." Vacancy Rates In Ada County Unit Type 1st Quarter'06 1st Quarter'07 1 bedroom 3.6% 2% 2 bedroom 5.5% 1.7% 3 bedroom 12.8% 2.4% 4 bedroom 10.4% 2.4% 5 bedroom 8.8% 5.7% Source: National Association of Property Managers, Boise Chapter City of Meridian, Idaho 24 Five -Year Consolidated Plan 0 No information is available regarding whether these vacant buildings (or as to any vacant mult-family buildings, units therein) are suitable for inhabitation and/or rehabilitation. Abandoned buildings; rehabilitation No information is available regarding the number of abandoned buildings and/or whether they (or as to abandoned mult-family buildings, units therein) are suitable for inhabitation and/or rehabilitation. Areas of racial/ethnic minority concentration The City shall define the term "area of minority concentration" as a census block in which the percentage of households in a particular racial or ethnic minority group, or minorities as a whole, is at least 10 percentage points higher than such percentage residing within the city as a whole. Meridian's minority population is comprised of a total of 1,992 residents, or 5.7% of the population. According to Census 2000, this population is: 0.5% African-American (164 persons); 0.5% American Indian or Alaska Native (166 persons); 1.3% Asian (440 persons); .01% Native Hawaiian and Other Pacific Islander (42 persons); and 2.1% Hispanic or Latino (1,291 persons). Therefore, any census block in which the population is 10.5% or more African-American, 10.5% or more American Indian or Alaska Native, 11.3% or more Asian, 10.01% or more Native Hawaiian or Pacific Islander, 12.1% or more Hispanic or Latino, or in which the population is 15.7% or more minority persons, would meet the definition of "area of minority concentration." Applying this definition to census data available to the City, there are zero areas of minority concentration in Meridian. Areas of low-income concentration The City shall define the term "area of low-income concentration" as a census block where 51 percent or more of the residents are low- to moderate -income (LMI) persons, i.e. with an income at or below 80% of the Median Family Income (MFI). Meridian's MFI is $56,100; 80% MFI is $32,250. Therefore, any census block in which 51% or more of the residents make $32,250 or less meets this definition of "area of low-income concentration." Applying this definition to census data available to the City, there is one area of low-income concentration in Meridian: Census Tract 10322, Block Group 2, with 72.04% LMI persons living in this area. Though not meeting the definition of "area of low-income concentration," the next highest concentrations of LMI persons are found in Census Tract 10322, Block Group 1 (45.01% LMI persons), and Census Track 10321, Block Group 2 (46.06% LMI persons). Public and assisted housing (24 CFR § 91.210(b)) Public housing developments; number of public housing units (24 CFR 5 91.210(b)(1)) Boise City/Ada County Housing Authority (BCACHA) serves as the housing authority for the City of Meridian. BCACHA does not own or manage any public housing units in Meridian. Because there are no public housing units in Meridian, the following requirements of 24 CFR § 91.210(b)(1) are inapplicable: • Physical condition of public housing; need for restoration and revitalization of public housing City of Meridian, Idaho 25 Five -Year Consolidated Plan • 0 • Section 504 needs assessment of waiting list • Public housing agency's strategy for improving management, operation of public housing • Public housing agency's strategy for improving living environment of LMI families in public housing Units currently assisted by locally-, state-, or federally -funded programs (24 CFR § 91.210(b)(2)) BCACHA operates the Section 8 Housing Choice Voucher Program, under which clients choose a housing unit that meets the program requirements and pay a portion of the rent based on their income; BCACHA then provides a rental assistance payment directly to private landlords participating in the program. Currently, BCACHA is serving 180 participants in the Section 8 Tenant -Based Assistance Program in Meridian. There are 203 qualified applicants with Meridian zip codes on the waiting list for assistance. BCACHA also utilizes a total of 339 units of housing in Meridian accepting sliding -scale project -based assistance; 321 are units designated for families, 29 of these units are designated as accessible, and 18 additional units are designated for the elderly. There are zero units of HOME/Tax Credit Units in Meridian. There is no subsidized transitional housing or emergency shelters located in Meridian; such housing services are offered in neighboring Boise. BCACHA does not anticipate any of the units located in Meridian to be lost from the assisted housing inventory for any reason, including the expiration of Section 8 contracts. Homeless facilities (24 CFR § 91.210(c)) Meridian has no facilities and few services specifically dedicated to meeting emergency shelter, transitional housing, permanent supportive housing, or permanent housing needs of homeless persons, and no such facilities or services to serve chronically homeless persons.' Because Meridian has no such facilities or services, the requirement of 24 CFR § 91.210(c) to provide available information regarding the percentage or number or beds and supportive services programs that are serving the chronically homeless is inapplicable. The following data reflects available homeless facilities and services that are available regionwide. ' "Chronically homeless person" is defined by 24 CFR § 91.5 as "an unaccompanied homeless individual with a disabling condition who has been continuously homeless for a year or home, or has had at least four episodes of homelessness in the past three years. To be considered chronically homeless, a person must have been sleeping In a place not meant for human habitation (e.g. living on the streets) and/or in an emergency shelter during that time." "Disabling condition" is defined as "a diagnosable substance use disorder, serious mental illness, developmental disability, or chronic physical illness or disability, Including the co -occurrence of two or more of these conditions. A disabling condition limits an individual's ability to work or perform one or more activities of daily living." "Emergency shelter" is defined as "any facility with overnight sleeping accommodations, the primary purpose of which is to provide temporary shelter for the homeless in general or for specific populations of the homeless." City of Meridian, Idaho 26 Five -Year Consolidated Plan • 0 E co N O' O O \ 0) M LA d' Ln O O O ;< dl O O O N .fl 01 m LU E N C 7 O O O N m C m w = > 3 Ln w >. o v O O O E U- N � . E N lL c m m C (n O o o om U. w v o w Lu J .� � .� E 0 ZO W z 47 ca U -i }-•� U- O- O 1� p > , Wlu D = C coo o. m F•1 ' > W W O OC In O J DC 0) 75 Z � 1 � w O C N m 1 N >> � W _' E >- U C D Z d} .O E O 4-1 H �O 7 7 +�+ O N U O Z (/1 C C H t0 CO N 00 J O ri J z O O C U Q O Z �-+ N N '-I m a 1� O W `t a H O m c N � iri m (l1 J N m c+If m w � chi w c O 7 !� f0 n (n +c.+ C f0 p> > > v -o 1m > a H m N C m O Cd w �•p wWa E O 1=•1 7 O O . _ C a > > W 4i � .. H C Q V L U .O 'O N � N �i O BOO =7 O 0 0 C O J O i E C W -0 � 1 L V"• O C In :3 L Q) -a > C 2 y 0 L. Co 1- io C (a N U c0 O 'O Z d} m O E} M s_ d >> 0 J -C w f0 i0 " �► I- 'O Z W m c I- = E Ha M. I�- ,-im N MJ Ln� C co N 0 0 O O O O O O O O O O O O V L C •O ri N rl r1 Ti rl r -i r1 01 01 I� d1 M ri d' ,1 Ln I— } ° co O tO O tO O tO O t0 O to O W O tO O t0 O t0 O O O to �" ry� rl rl rl r•I ri ri r-1 ri rl rl ri rl En O O 1* ^ ON O1 N 01 O O O C m ; O , O LLA O O = LL •D ~ C a N O1 O O O O O O It Ln i <L CO NO O O O m N >- cn 7m 1-4 coo o a a O :t:! U N N O O O O O O Ih N LL D rl -&a ca IPIRI O. tL U rn ° CL H Q LL L (n >- LL LL U- .Y — Y C 3 0 o i un En u) U) Z L EX ^ N N N N N N N N N N N N O O O O O O O O O O O O ON • O 0 ri .-I r1 Ti rl ,-I r1 ri rl 1-iri rl O® U O tO O tO O tO O tO O t0 O to O W O tO O t0 O t0 O O O to �" ry� rl rl rl r•I ri ri r-1 ri rl rl ri rl En w"O O C O , O LLA O O = LL z w O O 00 O O O O O O O O m 1-4 coo o a a O U rl t'M tL U ° ° c .Y — Y C 3 0 o i Z L EX ^ N cu = N m a� fo p to ch c DL i o o .0 E a ° x ° ° 3 c0lf > N C o ° o ° x ° o CU M m co = cn W U N m O C � fo fo aC+ L Nee .C' N C n O O (o > o (a cuE L U' .c .— cA a E fl ° N O C U O C y C a N U 0 c O N N 2 coo cco N to cC0 E L O E N 7 iF Z (n U (n J Z U CO U' W N = L7 C m n N "0 N 'O to 'O m to N ;n ;n c N 7 C f0 .0 c0 t0 .c c0 t •r V O7 O1 .2 C L C L C L C L C L ._ O Z +O+ O C •( C N (n C .— Gl cn C .— N m c .— 1n C N C _ N C L d O _ 3t+ O m° 3t fo 3t+ ° co 3t+ ° m° 3t+ co fo U -° Q U •p Q U •° Q ro >w' _ _ =a. =a M =a =a r CU cU c O o 27 �_ N >> >> >> >> >> o ;n ;n y) L ,W� t' :P 'C :m t' 'a' t' +' t' �' c Ol C N C N ° ° ° ° ° a > a > a > °n. > a > ° °� c Eco °� c E °� c L L >o 7 Q 0 m 0 3 0 3 0 ao 3 ao 7 ao O Qo 7 0. 7 c -p °= °Eco j- j N c C c c C HU �/ CD co Co (n " (n 1- 4 (n i -r M 1-4 (A r-4 H ' > O M N N d '_ Ln . i d ,-I M , I N d' 00O N N � O Ln 0 M N r r M N M O Ln t0 Ln ri rl d O N p ri m C 'O N C Ln O O O O O of N m (n N N Ln O O O V-1 O r t y O O N m C 66, t/1 C f0 O m O au i i i i 3W Q U. I— 'O O I-- U d O ~ O I _ E _ , __ E o o� LL U Oa F cn cn O a E W p a� m L m w m L� LU O W z' .. n O ON Z O O N O O m Z 0 Z c C N C cm pO O O Ul W O 0 J ++ t0 W t0 9.0p O > jrL O Go m O O O O O N U OC � d m _a +c O E} mU'o H LL +-' c O %' m E to m L g a� °'a m Z a+ I z c = o E M U O W -o cn J Io- c O O O O O M C U Qo Z I"' D r� 00 01 .I C r 0 C:)l m (ff K1 (% O O N C N c N c m w '�O m J N 73 :3U ~� c m co O O :3 O U) O O I- m p _H c O (n v aOr N 2 o Q U c m fC , > > 'a p,� L c N o a3i 3 c GGA � i �~ ~ a O _ N L C9 o U o~ a E c m � C m H o o c .�c CL m v c O v o �a m v cn -c m v m Cc >M 'o > =v o � >�> :a -0 cCL d ,cow cs 10= � ? m ,� } .. in c V w CD of cap Om c� 01Ef c� V L. � c '0 c N >N 00 ° m m c w 9 1c�4W o D vNo O d 3: ON X: N OO p o C > ON t0 c c ` N >>>>>> O 00 C Z O} 3 �O E} U M ; Mu v U CU ~ lu to f0 -C U ^ >o O > a0 O > a0 O > ao O c d +1 o N av o �•— J . > C C C � i = ++ I- 'p Z fn c F- = E N z (n Z N (n ,� V) (n U N v m FO- •1 m N s i 4t Li .fl c �' U lL 0 • • e •O W m D1 C 0 Co 4J a C � C — :E �o E Oa -o ML. c tll O m LL L 10 7 O w 0 i f T L G H Z H t0 I� o a a) m v Ln 00 co 00 r -I > _ p N Ln d M O O M 01 co 0 O� O N o LMA 00 LntD L LL. m fa r T-4 Ail 4, N mz11 i 3 ui rn o- W 0C Z O Z Wlu Q F' _ J LY O > : J N rl rl H W W Z ® O O I- 1Z•15 (A U LO lfl 0 eg W Z V)j co Ln " = 0 m Ln O LL_ O W 1p (U w O -0 c d D +' 1- Ei ^ t0 C O U T3 u Z LU zrq > 0) ' m C t.-� M dam' f i Q Z fC H J V cu o a a a s �m =aU Q 0 M 14l% r1 N m H :M1 m ul O C e m H CO Cl) ry w e �e - Y 7 d a oC O n M = "G Z i N n cu w 1 (n C L al O L U U O 10 T i •� 2 f° y o � nl C c� LL ° •O° o `� > , ° °� °; O c a`) a� i� ° = r .fl CU. 1'0 E(D .mac .O c > a f0 CL > c. prn rn r u C C Z m i N 0 00 c0 L.O O .0 L. _ v C d = �' � C w 0 r.. d7 = c c al a) Ia a �!� U•oUo�o N� ^ _� Ln .c o � .c 3 a7 io > > c v ¢¢ v ¢¢ °Qo zN • e •O W m D1 C 0 Co 4J a C � C — :E �o E Oa -o ML. c tll O m LL L 10 7 O w 0 i f T L G H Z H t0 I� o a a) m v 0 0 & m § % � IR $ $ 0 0 - m� � c j 2 2 (n m ° o R 3 \ U-lu 22 2 0 _ -o %E §q j� >/� �_a \ra ce § w § i 0 E of L2 �'D 76 4-J �00 / c � f ■ c a; qR k 7 7 0 _ # tn ° ° R _ ■ 77$ G o a fa �2 > 2 c 2 \ CL \ 0 � � > & | c \ 2 §�2�E C U) • to a)./ c 0 �� n " - e q ■ (V loj -0 = -1 / c E ¥ ¥ 3 .01 / & m § % � CoC Point -in -Time Homeless Population and Subpopulations Indicate date of last point -in -time count: (mm/dd/yyyy) Part 1: Homeless Sheltered Unsheltere Population d Total Emergency Transitional 1. Number of Households with Dependent Children: 17 38 2 57 1 a. Total Number of Persons in these Households (adults and children) 41 124 6 171 2. Number of Households without Dependent Children" 295 12 94 401 2a. Total Number of Persons in these Households 295 12 103 410 Total Persons (Add Lines 1a and 2a): 336 136 109 581 Part 2: Homeless Unshd eltere Subpopulations Sheltered Total below) a. Chronically Homeless 4 22 26 b. Severely Mentally Ill 6 15 21 c. Chronic Substance Abuse 19 17 36 d. Veterans 2 22 24 e. Persons with HIV/AIDS N/A N/A 0 f. Victims of Domestic Violence 12 11 23 g. Unaccompanied Youth (Under 18) 0 0 0 City of Meridian 33 Five -Year Consolidated Plan 0 0 City of Meridian 34 Five -Year Consolidated Plan Prevention Outreach Supportive Services U O N U fa U U 4.1 C a� Ln 7 a U co C; Q U L M c E �, w : o Provider Organizations Q Vj Vj Lq En n " Q Q U 0 O 4.0. ML_ C m oZS a o E M 0 °a ca rn tf 41 (n ;J w � Q To ,� a� C w � � cn o -C +, Q +� f >' a U v c C � _ B 7 U Cn J iJ U) .fl 3 J cO U J O U ca S ]_ 2 O W W U f6 L Ada County Court Assistance X Ada County Welfare X X Boise City/Ada County X Victim/Witness Boise City/Ada County Housing X X x X X Authority Boise Rescue Mission - River of Life X X x X x X X X X X Boise Rescue Mission - City Light X X x X IX X X I I XIX X X Boise State University School of Social Work Boise Valley Habitat for humanity X Catholic Charities X EI -Ada Community Action X N X X X X X X Partnership Garden City Community Clinic X Giraffe Laugh Child Care Center X Idaho Education Association's X X X Children Fund Idaho Division of Veteran Services N X X X X X X X Idaho Legal Aid X Idaho Volunteer lawyers X Intermountain Fair Housing Council X Idaho Department of Health and X X X X x X X X Welfare Jesse Tree X Learning Lab X Library - City of Boise X Neighborhood Housing Services Project Share X Safe Place Ministries x X Salvation Army xX X X City of Meridian 34 Five -Year Consolidated Plan 0 0 CoC Homeless Management Information System (HMIS) HMIS Lead Organization Information Organization Name: Idaho Housing and Finance 0 Association Phone: 208 424-7015 Email: 'ennifero@ihfa.or Organization Type: State/local government ❑ Non-profit/homeless provider ❑ Other 0 CoC Name(s) and Number(s): HUD Defined CoC Name* CoC # Prevention CoC # Idaho Balance of State ID -501 Outreach ID -500 Supportive Services U U fp 4 -J 7 ate+ in U " C ra � U t N Q Provider Organizations � Q +"+ `�Ch Q 10 n t `—'41 E U a� C O +' cn Q�(no� C J°M�'as �UoE�'e cn a� 4-J LU g 2 v U 0. 1= O O N +' :P O O O a) O O 3 O U i0 N > U E X 0C B U O J a..+ U) (a J co U :a- J <1 2= H$ W W t U i Society of St. Vincent de Paul X X X X I X X Supportive Housing and Innovative Partnerships X X X X X Terry Reilly Health Services X X X X X Veteran's Administration Medical Center X X X X X Vineyard Christian Fellowship X X X Washington Group International Corporation Foundation X X X Women's and Children's Alliance X X X X X X X X X X CoC Homeless Management Information System (HMIS) HMIS Lead Organization Information Organization Name: Idaho Housing and Finance 0 Association Phone: 208 424-7015 Email: 'ennifero@ihfa.or Organization Type: State/local government ❑ Non-profit/homeless provider ❑ Other 0 CoC Name(s) and Number(s): HUD Defined CoC Name* CoC # HUD -Defined CoC Name* CoC # Idaho Balance of State ID -501 Boise City/Ada County CoC ID -500 HM1b imDiementation status HMIS Data Entry Start Date for your CoC OR If no data entry date, indicate reason: Anticipated Date Entry Start Date for your CoC ❑ New CoC in 2007 ❑Still in planning/software selection process (08/2002) ❑Initial implementation Briefly describe significant challenges/barriers the CoC has experienced in: 1. HMIS implementation: There is a lack of funding for staffing needs in data collection, entry and updating. The cost of technical equipment and software increases every year. Technical skill sets of program users are varied. 2. HMIS Data and Technical Standards Final Notice requirements: Collecting and updating the required fields is very time consuming and a hardship on the agencies. Auditing of data entry to ensure the technical standards are met is complex and very time consuming. Many providers are not seeing the benefit for the amount of work involved. City of Meridian 35 Five -Year Consolidated Plan 0 CoC Client Records Calendar Number of Client Records Entered in Number of Unduplicated Clients Entered Year HMIS / Analytical Database in HMIS / Analytical Database for CoC coverage (Duplicated)for CoC Emergency Shelter 2004 1513 1505 2005 1126 1126 2006 1571 1566 Please provide a brief explanation of the reason(s) for any decreases in the number of records (duplicated or unduplicated) from year to year. Data Collection/Completeness and Coverage (a) Indicate the percentage of unduplicated client records with null or missing values on the date that the point -in -time count was conducted. Universal Data % Null/Missing Universal Data Element Date anticipate Element Values coverage Null/Missing Emergency Shelter N Y Values Name 0% Gender 21.85% Social Security 21.85% Veteran Status 50.24% Number Y __ Current Date of Birth 20.26% Disabling Condition 64.27% Ethnicity 51.52% Residence Prior to Program 37.32% to implement HMIS, which has prevented the Continuum from reaching 75%. However, the Boise Rescue Mission is working with the Continuum to move towards HMIS participation. Once Entry Shelter and Transitional Housing. Race 35.89% Zip Code of Last Permanent 82.46% 11 Address Briefly describe how the CoC ensures that valid program entry and exit dates are being recorded in the HMIS for persons served. We have developed audit queries to identify E/E dates and to look for reasonableness. (b) Indicate current OR anticipated HMIS bed coverage of 75% for each housing tvDe City of Meridian 36 Five -Year Consolidated Plan 75% bed Anticipate 75% bed Date anticipate coverage coverage achievin Emergency Shelter N Y 2008 Transitional N Y 2008 Housing Permanent Y __ Current Supportive Housing (c) If CoC has not yet achieved or does not anticipate achieving 75% bed coverage for all beds (including DV beds), please explain why. The largest Emergency Shelter and Transitional Housing provider in the Continuum of Care, Boise Rescue Mission, which is entirely privately funded, currently does not have the capacity to implement HMIS, which has prevented the Continuum from reaching 75%. However, the Boise Rescue Mission is working with the Continuum to move towards HMIS participation. Once the transition is complete, the Continuum will reach 75% of bed coverage for both Emergency Shelter and Transitional Housing. City of Meridian 36 Five -Year Consolidated Plan 0 Special needs facilities and services and discharge coordination policy (24 CFR § 91.210(d)) Persons who are not homeless but who require supportive housing may be assisted by the following services: Services for those transitioning from foster care facilities. Idaho has a comprehensive State Plan for youth that are transitioning from foster care to self-sufficiency under the Idaho Chafee Foster Care Independence Program. The services are a compilation of intervention strategies for eligible youth that involve community partners, family members, foster parents and case managers. The plan involves youth in foster care ages 15-18 with continuing services until age 21. Goals of the program are to prevent homelessness, incarceration, pregnancy, high risk behaviors and increase education and employment. In Idaho, children that are returning to their families from the foster care program have a discharge plan created through the court system that is unique to each family. The State's discharge plan for youth aging out of the foster care program includes these standards: - The Ansell-Casey Life Skills Assessment is administered to assess the youth's needs. The assessment includes participation from family members, foster parents, child welfare professionals and anyone who has knowledge of the youth's ability to live independently. - Each youth age 15 and older must have a written case plan for permanence. Case plans are currently designed to address the youth's physical and emotional health, cultural relevance, self-sufficiency and life skills, community connections, birth family relationships, safety, legal involvement, education, employment and housing. - The State of Idaho's independent living program will provide funds for housing purposes that include rent payments, security deposits, and assistance with utilities foodstuffs, goods/supplies and housing related expenses. - The State of Idaho has partnered with the Casey Family Programs who will provide two full-time positions to assist the state in providing older youth who have left the foster care program. Services for those transitioning from health care facilities. There are formal administrative rules that govern discharge planning for hospitals. At St. Luke's and St. Alphonsus, in Boise, patients are served under their patient care policy and develop a discharge plan while admitted to the hospital. Patients have the right to choose to follow or refuse the discharge plan. Social Workers are notified of any patient who identifies himself/herself as homeless. The patient then meets with a Social Worker to discuss housing options and community resources. These are steps that the hospitals follow: - Individual patient care plans are developed that address the needs of the patient including housing, medical care, family and individual goals, and meeting the socio - psychological needs of the patient. - Patients are assigned to a social worker and meet with them while the patient is at the hospital to formalize a care plan. - The hospital makes every effort to secure safe permanent or emergency housing for the patient upon discharge; however, it is the choice of the patient to follow those plans. - Should a patient need immediate follow up care, the hospitals have the ability to house a patient on their premises until care and test are completed. • Services for those transitioning from mental health care facilities. The State of Idaho has formal administrative rules related to discharge from state mental health facilities. City of Meridian 37 Five -Year Consolidated Plan • There is a formal liaison between the State Hospitals and Idaho Department of Health and Welfare, Region IV, the region to which the Boise City/Ada County Continuum of Care belongs. All Region IV participants have an appointment set for psychiatry before they are released, and if needed, have living arrangements made through a local extended -stay hotel. These are the measures taken to create a discharge plan: - While a patient is admitted to the hospital they meet with a Social Worker to discuss plans upon discharge. - Patients are connected to outside resources that allow them to access mainstream services and housing opportunities. - The hospitals make every effort to discharge patients to be in the most supportive environment possible. Services for those transitioning from correctional facilities. Idaho Department of Corrections has a strict policy for how individuals are paroled. It is the policy of the state to not discharge parolees without an appropriate residence. A parolee must have a viable address to be released. To ensure the best possible situation for individuals exiting corrections the state works closely with Supportive Housing and Innovative Partnerships to assist the prisoners who suffer from substance abuse and need a more intensive transition into the community. The current discharge policy from Corrections includes these measures: - Case workers assist the prisoner in setting up a plan for release which includes housing, how to access work or supportive services, treatment for drug and alcohol problems, mental health, sex offender or other, and different types of educational resources. For those exiting to parole the state is able to provide some financial assistance through the Transitional Funding Program to allow a parolee time to implement their parole plan. - The plan is thoroughly investigated to ensure housing is suitable and safe. - At the local level, the jail makes available needed referrals to community resources and how to access the resources upon release. - Inmates are offered a variety of programs to prepare them to reenter the community. The current local jail programs are: Substance Abuse Treatment Program (SATP), Active Behavioral Change (ABC), General Education Development (GED), and inmates have the option to participate in the Transitional Aftercare Program (TAP). The jail will be adding the Matrix Model, a parenting class, and a financial management class to the opportunities available to inmates. - The CoC is currently forming a discharge planning committee that will work to keep law enforcement informed on the importance of discharge planning as it relates to homelessness. Marketing Trends Summary The supply and demand factor in affordable housing is being driven by the population boom occurring in the Treasure Valley. What was once within the means of both buyers and renters, as affordable, has sky rocked beyond the acceptable thirty percent of income ratio. There are very few homes on the market that would be affordable to LMI without some type of down -payment and closing cost assistance. Fair market rates for rentals have continued to escalate, limited the number and affordability of rental units to LMI individuals and families. The City will be receiving a limited entitlement allocation each year, alone, not an amount sufficient to institute rental assistance, production of new units, rehabilitation of old units rental/owner occupied, nor down -payment assistance. Given the opportunity and availability of matching funds, the City anticipates applying to the IHFA for a HOME grant to City of Meridian 38 Five -Year Consolidated Plan 0 • assist in new construction of units. Every effort will be made to identify other possible funding sources for new affordable homeownership in Census Track 10322, Block Group 2. Estimated housing needs (24 CFR §§ 91.205(a); 91.215(a)(2); 91.215(b)(1)) According to statistics from the Comprehensive Housing Affordability Strategy (CHAS) data, the greatest housing need within Census Tract 10322, Block Group 2 is affordable homes for large -family households to buy or rent. One hundred percent of large -family households with income at 0-30% of the median income level have unmet housing needs, both as to rental and owner -occupied units. This demonstration of greatest need is the basis of the City's rationale for targeting this category of priority needs persons as the top priority for affordable housing CDBG investments. While this statistical data has not been recently updated by a local study of comparable detail, it is clear that in Meridian, as in the entire region, housing costs are rising, both for homeowners and for renters. Meridian home values increased 14.74% in Meridian from 2005 to 2006 (Idaho Statesman, May 25, 2007), meaning a corresponding rise in property taxes for homeowners, even as the levels of income and Circuit Breaker tax exemptions for low-income persons remain the same. Further, notwithstanding the recent construction boom, the supply of rental homes has barely kept pace with demand; the vacancy rate for rental houses dropped from 10.8% in the first quarter of 2006 to 2.4% in the first quarter of 2007 (Idaho Statesman, June 7, 2007). Comments provided by citizens in the development of the Plan and during the 30 -day public comment period on the draft Plan demonstrate the community's opinion that there is need for affordable housing in Meridian. Citizens stated, for example: • "Lots of McMansions going in but not a lot of affordable housing. Smaller -scale, quality housing, e.g., apartments would be helpful." • "Need to support lower income families get a start." • "People moving into the area buy new homes at outrageous prices while many who grew up and have worked here all their lives are in low income apartments or duplexes stuffed into once -nice neighborhoods." • "Property costs have skyrocketed and our youth struggle to own a home." • "Need more HUD housing in Meridian (my son is on the list @ James Court Apts. and has been told it'll be 2 years before he will get a 1 bedroom apartment)." • "Refurbish older homes. Develop condos and apartments." • "Meridian prides itself as being a good place to raise a family. However, as housing appreciation continues to grow and as construction prices and interest rates rise the availability of housing that is affordable to lower- and middle-income families is put at risk. A disturbing trend is occurring in the Treasure Valley like other parts of the Western United States, the South, and Southwest where lower- and middle-income families are being forced to drive to qualify. We are seeing this very same phenomenon with the shift in affordable housing from communities like Meridian to communities in Canyon County. Meridian needs to remain as a great place to raise a family at all income levels." Consultation with community partners, including Idaho Housing and Finance Association (IHFA), Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), EI -Ada Community Action Partnership, cities of Boise (Housing and Community Development Division), Nampa (Community Development/Grants Department), Eagle, Garden City (Garden City Urban Renewal Agency, and Community Planning City of Meridian 39 Five -Year Consolidated Plan 0 0 Association of Southwest Idaho (COMPASS), confirms that there is a need for affordable housing, both in Meridian generally and within Census Tract 10322, Block Group 2, particularly for large families (families with five or more persons), and for both renters and owners. For these reasons, the City finds that its resources and housing -targeted CDBG funds will be most effectively invested in providing, and/or working with community partners to provide, decent housing for large -family households in Census Track 10322, Block Group 2. As set forth in its strategic plan, over the next five years, through partnerships with affordable housing partnerships, the City plans to utilize CDBG funds to: facilitate the creation of Ove new housing units, purchase one Dollar HUD home to rehabilitate and/or sell, potentially to a large family, and, as deemed feasible, acquire, remove, and/or dispose of one vacant or abandoned structure or lot, potentially to make way for new affordable housing. Categories of persons affected (24 CFR §§ 91.205(b)(1); 91.215(a)(2)) Statistical data on the categories of persons in need of housing in Census Tract 10322, Block Group 2 is limited. The following information is unknown as to the number or type of persons in these categories in this area who are in need of housing assistance: ■ Low-income, low-income, moderate -income, or middle-income families; • Renters or owners; • Elderly persons; • Single persons; ■ Large families; • Public housing residents; ■ Families on the public housing and section 8 tenant -based waiting list; • Persons with HIV/AIDS and their families; or • Persons with disabilities. The City shall define "standard condition" as a housing unit that meets the standards set forth in the International Building Code as adopted by the City of Meridian at Meridian City Code § 10-1-1. The City shall define "substandard but suitable for rehabilitation" as a housing unit that does not meet the standards set forth in the International Building Code as adopted by the City of Meridian at Meridian City Code § 10-1-1 but is both financially and structurally feasible for rehabilitation. This shall not include units that require only cosmetic work, correction or minor livability problems or maintenance work. Information is unavailable to describe housing needs in terms of cost burdens and severe cost burdens,8 overcrowding,9 or substandard housing conditions being experienced by extremely low-income, low-income, moderate -income, and middle-income renters and owners compared to Meridian as a whole. Though not providing specific data on this question, the following information is relevant to this subject. The following data was collected in Census 2000, and reflects the demography of Census Tract 10322, Block Group 2. Total Population 981 White Alone 934 8 Under 24 CFR § 91.5, "severe cost burden" is the extent to which gross housing costs, including utility costs, exceed 50 percent of gross income, based on data available from the U.S. Census Bureau. 9 Under 24 CFR § 91.5, "overcrowding," for purposes of describing relative housing needs, is defined as a housing unit containing more than one person per room, as defined by the U.S. Census Bureau, for which data are made available from the USCB. City of Meridian 40 Five -Year Consolidated Plan 0 0 American Indian/Alaskan Native 30 Two or more races 8 Hispanic or Latino 9 Total Housing Units 380 Total Occupied 365 Total Vacant 15 Owner Occupied 123(32%) Renter Occupied 242(64%) Household Size Family Households: 234 Age 5 to 15, total 2 -person 107 5 3 -Person 99 Type: Sensory Disability 4 -Person 20 19 5 -Person 8 Non -family Households: 169 2 -person 144 3 -Person 17 4 -Person 0 5 -Person 8 Total Households age 65 and over 206 In group quarters (institutionalized) 121 In households 85 Median Household Income in 1999 $27,894 Total Population Groups w/Disabilities 185 Age 5 to 15, total 5 Type: Mental Disability 5 Age 16 to 64, total 124 Type: Sensory Disability 29 Physical Disability 19 Mental Disability 13 Employment Disability 63 People 65 years and over, total 56 Type: Sensory Disability 15 Physical Disability 28 Mental Disability 13 Place of Work (State/County) for Workers 16 years and over Worked in state of residence 491 Worked in county of residence 425 Worked outside county of residence 66 Place of Work (Place) for Workers 16 years and over Total 491 Work in place of residence 169 Work outside place of residence 322 City of Meridian 41 Five -Year Consolidated Plan 9 0 Means of Transportation to Work Drove alone 448 Carpooled 38 Disproportional Housing Needs (24 CFR § 91.205(b)(2)) Based on Census 2000 data, which included a review of all census tracts within the City, no racial or ethnic group has a disproportionately greater need for any income category in comparison to the needs of that category as a whole. Obstacles to meeting underserved affordable housing needs (24 CFR § 91.215(a)(3)) CDBG-funded activities in the priority goal category of Affordable Housing will address the following obstacles: • Escalating costs for rehabilitation and new construction (e.g. limited availability of building lots, price increases in building materials and shortage of available construction trades). • Lack of credit worthiness. • Lack of information about financial assistance programs. • Limited rental subsidy programs. The City of Meridian will undertake the following actions to address these identified obstacles: • Through the efforts and activities of the Mayor's Affordable Housing Task Force, the City will partner with non-profit housing developers to construct subsidized housing units for LMI persons. • The City will promote awareness of financial assistance programs offered by IHFA, NHS, BVHFH, BCACHA and EI -Ada Community Action Partnership. • The City will provide information regarding local credit counselors and homebuyer education programs through the Community Resource Directory. Public Housing (24 CFR § 91.215(c)) Boise City/Ada County Housing Authority (BCACHA) serves as the housing authority for the City of Meridian. BCACHA does not own or manage any public housing units in Meridian. Implementing a public housing program is outside the scope of the City's 2007-2011 CDBG program, both as to financial and human resources. The BCACHA five-year plan does contain a resident -involvement strategy with four goals: • Provide and explain opportunities for residents and the general community to become involved in the daily operation, programs, policies, and services affecting public housing. • Carry out a set of activities that recognizes residents and the community -at -large as a positive resource for effective and responsible operation of public housing. • Function as a coordinator and catalyst in developing opportunities for public housing residents aimed at increasing economic and human potential. • Public housing residents assist in designing BCACHA strategies, participate in on-site resident council/groups and activity committees, and take responsibility for a variety of activities, including resident meetings, resident calendars, newsletters, and food distribution. City of Meridian 42 Five -Year Consolidated Plan HUD considers BCACHA to be a "High Performer" under the Public Housing Assessment System ("PHAS") and because BCACHA has always received a score of 90 or above. Pursuant to 24 CFR § 91.215(1), the City will implement its housing plan in coordination with BCACHA, and will also utilize the Affordable Housing Task Force to provide coordination between BCACHA and other private and governmental health, mental health, and service agencies. Barriers To Affordable Housing (24 CFR §§ 91.210(e), 91.215(h)) Public Policies Impacting the Cost of Housing The Meridian Comprehensive Plan, June 2006 Update integrates the concerns and expressions of the community into a document that recommends how the City should grow and develop. All legislative requirements, specifically the Idaho Local Land Use Planning Act, are addressed in the plan. The components specified in the Idaho Code include: private property rights; population; economic development; community design; special areas or sites; natural resources; hazardous areas; school facilities recreation; transportation; public services; facilities and utilities; land use; housing; implementation, and any other component, which may be necessary. Citizens, developers, the Planning and Zoning Commission, as well as the City Council and other groups are all involved in questions of community development and have a primary responsibility to coordinate and direct the overall pattern of development activities within the community. The Planning and Zoning Commission and the City Council make development decisions concerning annexation, rezoning, subdivision developments, conditional use permits, zoning variances, and planned developments. Due to these responsibilities, it has been necessary for the City to implement technical guidelines and adopt policies which will provide the framework for resolving questions relating to quality of life and physical development on an ongoing basis. The City continues to establish long- range implementation items for coordinated and unified development of public improvement projects. Throughout this comprehensive planning and updating process, citizens affirmed that the goals, objectives, and action items contained in the plan were based on six key community values: • Manage growth to achieve high-quality development • Enhance Meridian's quality of life for all residents • New growth should finance public service expansion • Prevent school overcrowding/enhance education services • Expand commercial and industrial development • Protect Meridian's self-identity After thorough evaluation and consideration of the elements of the 2006 Update, no specific barriers to affordable housing, controlled by the City, were identified. These considerations were relative to local tax policies, land use controls, zoning ordinances, building codes, fees and charges, growth limits, and policies that affect the return on residential investment. To preclude the development of potential barriers, the 2006 Update identified Goals, Objectives and Action items focusing on housing that will be undertaken during the next five years. Identified Barriers City of Meridian 43 Five -Year Consolidated Plan 0 0 The primary reason identified for lack of affordable housing in Meridian is the significant growth in population, increasing the demand for housing units. Housing affordability has been restricted by: • Increased costs of land for new or infill development • Increased costs of building materials and supplies • Increased costs of available labor • Increased costs of transportation • Increased costs of County tax assessments Strategy to Ameliorate Barriers Meridian's Planning Department has primary responsibility for developing and implementing plans to guide growth and development, and administering the standards of the Zoning and Subdivision Ordinances. One of the Planning Department's primary responsibilities is to coordinate with and provide the City Council and the Planning and Zoning Commission with information on planning and development issues. In fulfilling its responsibilities, the Department often acts as the coordinator between other service providers within the City, such as the Public Works Department, Parks Department, the Police Department, the Fire Department, Meridian School District, and Sanitary Services Company (solid waste disposal). The Planning Department serves as staff to the Planning Commission, the Historic Preservation Commission, and the Meridian Development Corporation. Through these efforts and coordination of service providers, the City will continue to implement the Comprehensive Plan's Goals, Objectives, and Action items pertaining to affordable housing. They are: Housing Goal V: Offer a diversity of housing types for a greater range of choice. Objective A: Encourage qualU housing projects for all economic levels in a variety of areas. Actions: 1. Designate specific areas with adequate public services for high density residential. Identify the current mix of housing types. Z. Identify portions of Old Town for residential development and redevelopment. 3. Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi -family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development. 4. Require an open housing market for all persons, regardless of race, color, national origin, religion, sex, familial status or handicap. 5. Develop incentives for a variety of housing types, suitable for various income groups, close to employment and shopping centers. 6. Continue promoting quality mixed-use developments in accordance with the Future Land Use Map. 7. Ensure that no discriminatory restrictions are imposed by local codes and ordinances. 8. Phase in residential developments in accordance with their connection to the municipal sewer system. 9. Coordinate public and private housing implementation efforts to improve consistency with area -wide plans and eliminate confusion and misunderstanding. City of Meridian 44 Five -Year Consolidated Plan 0 0 10. Support infill of random vacant lots in substantially developed, single-family areas at densities similar to surrounding development. Increased densities on random vacant lots should be considered if. • Development of uses other than single-family structures are compatible with surrounding development. • It complies with the current comprehensive plan. 11. Apply design and performance standards to infilling development in order to reduce adverse impacts upon existing adjacent development. 12. Develop incentives for owners of remnant residential parcels or partially - developed residential parcels to consolidate these properties where possible to prevent the proliferation of small parcels of vacant land with the City limits. 13. Review ordinances or other policy statements which affect housing development and consolidate to avoid confusion and use of conflicting policies and requirements. 14. Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares. 15. Allow density transfers in exchange for school sites, open space dedications, or for access easements to linear open space corridors, which contain bicycle and pedestrian pathway systems. Objective 8 • Elevate quality of design for houses and apartments Action: o Establish/enact a design review ordinance. Objective C: Elevate%nhance quality of residential site and subdivisionlap nning Actions: 1. Require common area for all subdivisions. 2. Enact new Planned Development (PD) and subdivision ordinances. 3. Revise existing ordinances to include height limitation, density, scale, floor area to green space ration, traffic generation and landscaping. 4. Re-evaluate residential density categories (i.e., R-8 to R-15 to R-40 is too broad of a range) in the zoning ordinance. 5. Eliminate vague/unclear standards in development ordinances. Obiective D: Ensure that a balance exists between supply and demand in rental market (track vacancy rates Actions: 1. Track vacancy rates in the City every 6 months. 2. Coordinate with real estate companies, lenders, and housing development and advocacy groups to research and track housing market in Meridian and publish findings. Obiective E: Diversify and balance the location of 1,000-1,200 square feet/all housing throughout the City e.g., avoid concentration of one type in a geographical area. Action: o Annually monitor the size of housing units by area within Meridian. Obiective F: Encourage pride of ownership in housing choice Landscaping) Action: 1. Continue supporting activities such as "Paint the Town" and "Rake Up Meridian. 2. Provide for additional public maintenance. City of Meridian 45 Five -Year Consolidated Plan Additionally, in an effort to address the need for more affordable housing units, the Mayor will appoint an Affordable Housing Task Force. This working group will bring together affordable housing advocates to plan for and develop new single- and multi -family units, i.e. mortgage lenders, developers, building contractors, REALTOR@s, housing organizations, agencies, associations, low-income service providers, fair housing advocates, and other interested parties. This group's charge will be to create opportunities for increasing affordable housing throughout the community. The CDBG percentage of funds budgeted for housing projects will be used to implement viable projects developed by this group. Meridian's Planning Department staff will continue to utilize the resources of both the Regulatory Barriers Clearinghouse and HUD User websites to draw on important information pertaining to potential barriers to affordable housing that might effect developments. Institutional structure for carrying out housing plan (24 CFR t 91.215(k)) In carrying out its housing plan, the City will work in cooperation with the following private industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • EI -Ada Community Action Partnership • The Community Action Partnership Association of Idaho (CAPAI) • Neighborhood Housing Services (NHS) • Idaho Department of Health and Welfare, Division of Health, Bureau of Community and Environmental Health • Meridian Senior Center • Mayor's Faith Ambassadors Council • Idaho Housing and Finance Association (IHFA) • Boise City/Ada County Housing Authority (BCACHA) • Idaho Commission on Aging • Idaho Council on Developmental Disabilities • Boise City/Ada County Continuum of Care • Boise Valley Habitat for Humanity • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • Community Planning Association of Southwest Idaho (COMPASS) The City will draw on the strengths of this delivery system, including the longevity and experience of these established entities, the comprehensive nature of coverage provided by these existing entities, and the willingness of these entities to partner with and mentor the City in housing -related CDBG programming. The City will be aware of, and work to minimize any impact of, potential weaknesses of this delivery system, including a need for ongoing attention to communication, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, both by remaining visible in the housing service provider community - attending meetings, joining e-mail list-servs, proactively networking - and through the Affordable Housing Task Force, which will invite these service providers to work together toward the objective of providing decent and affordable housing in Meridian. City of Meridian 46 Five -Year Consolidated Plan 0 0 Lead -Based Paint (24 CFR § 91.215(i)) Under 24 CFR § 35.110, HUD defines "lead-based paint" as paint or other surface coatings that contain lead equal to or exceeding 1.0 milligram per square centimeter or 0.5 percent by weight or 5,000 parts per million (ppm) by weight. Under 24 CFR § 91.5, "Lead-based paint hazards" are conditions that causes exposure to lead, including exposure from lead- based paint that is deteriorated or present in chewable surfaces, friction surfaces, or impact surfaces, and that would result in adverse human health effects. Housing units containing lead-based paint Lead-based paint was banned in the early 1970s and completely removed from construction activities by 1978. Any housing built prior to 1979 is considered to be at risk of containing some amount of lead-based paint. It is estimated that the vast majority of highly contaminated homes were constructed before 1950, as the use of lead paint in residential structures began to decline after 1950. Also, not every house was painted with lead-based paint, as it actually was more expensive, and not all of the houses that contain lead-based paint are necessarily hazardous. According to the Physical Housing Characteristics (all housing units reported in Census 2000), the following depicts available data regarding residential structures built in Meridian prior to 1979. Year Number of Residential Structures Built Percent of all Meridian homes Built 1970 to 1979 1,545 12.6% Built 1960 to 1969 285 2.3% Built 1950 to 1959 304 2.5% Built 1940 to 1949 224 1.8% TOTAL 2,358 19.2% Based on this data, as many as 2,358 housing units built prior to 1979 could be affected with lead-based paint. While Census Tract 010322 contains the oldest residential structures in the City, more specific data regarding which houses contain lead paint is unavailable. Estimated LMI housing units with lead-based paint 24 CFR § 91.205(e)) Data is unavailable regarding the prevalence of lead-based paint in housing occupied by low -moderate -income households; only an estimation can be made. The City used the CHAS data report for Housing Problems Output for all Households (minus the Elderly and All Others categories) to make approximations for lead-based paint in LMI households. As the following chart reflects, approximately 745 housing units that contain lead-based paint may be occupied by LMI families. AMI = Area Median Income. City of Meridian 47 Five -Year Consolidated Plan Renters Owners Small Large Family Family 2-4 5+ Small Family 2-4 Large Family 5+ Total LMI-occupied housing units with lead-based paint est. 0-30% AMI* 180 25 104 30 339 30-50% AMI 1 204 23 1 115 64 1 406 Total 1 384 48 1 219 94 745 AMI = Area Median Income. City of Meridian 47 Five -Year Consolidated Plan 0 0 Consultation 24 CFR § 91.100(a)(3)) In preparing this portion of the consolidated plan, the City consulted with the Idaho Department of Health and Welfare, Bureau of Environmental Health and Safety, which administers the Idaho Indoor Environment program. The purpose of this program is to inform and educate Idahoans about human health risks associated with exposure to indoor contaminants including lead. The Bureau did not have data regarding the addresses of housing units in which children have been identified as lead poisoned. Evaluation and Reduction of Lead-based Paint Hazards 24 CFR § 91.215(i)) Whether lead-based paint in a housing unit is considered a hazard depends on the maintenance and condition of the paint. Lead-based paint that is intact and in good condition is usually not considered harmful; however, paint that is peeling, cracking, or deteriorating could be a hazard. Because the maintenance of lead paint surfaces is directly linked to lead exposure, it is important that painted surfaces be maintained in good condition. Low- to moderate -income families may be particularly at risk, since they may not have the financial resources to maintain painted surfaces, leading to increased risk of lead poisoning. A paint inspection can determine if paint in a home contains lead. A risk assessment will determine if there are any sources of lead exposure, which may be hazardous and provide actions to take. Do-it-yourself test kits have limited sensitivity on surfaces with multiple paint layers. Testing and assessments should be done by certified lead-based paint professionals. A list is available at the Idaho Indoor Air Quality Program at 800-445-8647. However, there is only one EPA -certified lead professional in Boise that can perform assessments and none that are certified to perform abatement work. The Idaho Department of Health and Welfare publishes and distributes a fact sheet about lead-based paint, and recommends that those living in a home built prior to 1978 (where the paint is in poor condition and/or where there has been remodeling) should consult a physician about having their children tested. A simple blood test is the only way to know if a child has lead poisoning. Meridian Planning and Building Departments will provide information on lead-based paint hazards, precautions and symptoms to building permit applicants proposing work on dwellings built prior to 1978, and will refer any questions relative to lead-based paint testing and assessments to the Idaho Department of Health and Welfare. The Affordable Housing Task Force will also work to raise awareness of federal lead disclosure laws and the Idaho Lead -Based Paint Activities Act (Idaho Code §§ 39-7701 et seq.) among landlords and the housing industry. City of Meridian 48 Five -Year Consolidated Plan 0 0 HOMELESSNESS (24 CFR § 91.215(d)) Homelessness priorities and objectives (24 CFR § 91.215(a)(4)) The City includes homeless and transitional housing among its Affordable Housing goals for investing CDBG funds in Meridian. The City's Homelessness goals, action items, and anticipated outcomes are set forth fully above. The following is a reiteration of that portion of the Homelessness goals, action items, and anticipated outcomes that relate to homelessness. PRIORITY #2: Affordable Housing OBJECTIVE CATEGORY. Providing Decent Housing GOAL: 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 2007-2011 ACTION ITEMS 6. The City will partner with various affordable housing service providers (e.g. IHFA, BCACHA, NHS, BVHFH, SHIP, EI - Homeless and Ada, Habitat for Humanity) to leverage resources and funds Transitional Housing to provide one (1) housing unit or facility serving homeless, Action Items: special needs, or elderly persons. 7. The City will support faith -based groups and local non- profits with referrals to transitional housing and homeless shelters located in the region through the development and maintenance of a Community Resource Directory. This Directory will be primarily distributed within Census Tract 10322, Block 2, and to the public through service providers, non -profits, and the Mayor's Faith Ambassadors. ANTICIPATED OUTCOMES: 6. One (1) housing unit or facility serving homeless, special needs, or elderly persons will be in place. 7. The Meridian Community Resource Directory will have been distributed to fifty (50) residents of Census Track 10322, Tract 2, and to one hundred (100) other Meridian residents. Homeless Needs (24 CFR §§ 91.205(c), 91.205(d)(1), and 91.215(d)) Resources for homeless persons in the Treasure Valley are concentrated in Boise, with shelter resources located almost exclusively in Boise. The Boise City/Ada County Continuum of Care's point -in -time count reports the following data for Boise as to homeless persons and homeless subpopulations:lo • 57 households with dependent children utilizing shelter resources (17 emergency, 38 transitional) • 26 chronically homeless persons io Under 24 CFR § 91.5, "homeless subpopulations" include but are not limited to the following categories of homeless persons: severely mentally ill only, alcohol/drug addicted only, severely mentally ill and alcohol/drug addicted, fleeing domestic violence, youth, and persons with HIV/AIDS. City of Meridian 49 Five -Year Consolidated Plan 0 0 • 21 severely mentally ill homeless persons • 36 homeless persons with chronic substance abuse • 24 homeless persons who are victims of domestic violence Further data is unavailable at this time. No data is available with regard to: • The nature and extent of homelessness in the City of Meridian • Rural homelessness and chronic homelessness in the City of Meridian • The need for facilities and services in the City of Meridian for homeless individuals and homeless families with children (i.e. at lease one parent or guardian and one child under the age of 18, a pregnant woman, or a person in the process of securing legal custody of a person under 18 (24 CFR § 91.5)) • Homeless subpopulations in the City of Meridian • Characteristics and needs of LMI individuals and families with children in the City of Meridian who are currently housed but threatened with homelessness • Characteristics and needs of extremely low-income individuals and families with children in the City of Meridian who are currently housed but threatened with homelessness • The nature and extent of homelessness in the City of Meridian by racial group • The nature and extent of homelessness in the City of Meridian by ethnic group • The number of elderly persons in the City of Meridian who are not homeless but require supportive housing • The number of frail elderly persons in the City of Meridian who are not homeless but require supportive housing • The number of persons with mental, physical, or developmental disabilities in the City of Meridian who are not homeless but require supportive housing • The number of persons with alcohol or other drug addiction in the City of Meridian who are not homeless but require supportive housing • The number of persons with HIV/AIDS and their families in the City of Meridian who are not homeless but require supportive housing • The number of public housing residents in the City of Meridian who are not homeless but require supportive housing Homeless Strategy (24 CFR §§ 91.215(a)(2); 91.215(d)(2-4)) Further data is required to assess the needs of homeless persons in Meridian specifically, and in particular their individual needs, emergency shelter needs, transitional housing needs, and needs with regard to transitioning to permanent housing and independent living. Comments received indicate that affordable housing for low-income persons is a much greater concern than homelessness in Meridian. Further, given the almost exclusive availability of services for homeless persons in neighboring Boise, and the dearth thereof in Meridian, it is unlikely that there is a large homeless population in Meridian. Based upon the available evidence, and the lack of data available to properly estimate homeless needs, the investment of CDBG funds in projects to ameliorate homelessness is a lower priority than other affordable housing objectives. According to the most recent point -in -time count, as submitted in the CoC grant application, the following data reflect the estimated homeless population and subpopulations for all of Ada County, which has a population base of more than 383,000, and includes Meridian: City of Meridian 50 Five -Year Consolidated Plan F-1 L Homeless Population Homeless Subpopulations Chronically Homeless Severely Mentally IIII Chronic Substance Abuse Veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth (under 18) Sheltered Unsheltered Total 472 109 581 4 22 26 6 15 21 19 17 36 2 22 24 N/A N/A N/A 12 11 23 0 0 0 Recent studies and surveys, conducted by Boise State University, have revealed a variety of reasons for chronic homelessness in Ada County. While the primary reason is often the lack of (or limited access to) affordable housing, there are many underlying issues that may perpetuate homelessness. The studies mentioned before indicated that forty percent of Boise's MSA homeless population reported having addiction issues, and thirty percent reported having a diagnosis of severe mental illness. These obstacles must be considered, and individuals who are experiencing homelessness must be given an opportunity to address these barriers in order to obtain and maintain permanent housing. Developing a successful strategy to break the cycle of homelessness and prevent future homelessness requires accurate, unduplicated, reliable data on the numbers and needs of homeless individuals and families. Point -in -time data is crucial to determining immediate unmet needs for services, shelter, and housing options and is helpful in identifying in-depth system weaknesses such as the need for shelter/housing options to meet the needs of treatment or service -resistant individuals or families who present special challenges. However, for truly effective planning, annualized, unduplicated data, including the numbers and needs of those turned away by providers, must be considered as well. This is particularly important in the development of prevention strategies. Boise MSA conducts an annual point -in -time count of the homeless population. This involves simultaneously counting of individuals/families both on the streets and in shelter facilities. In order to utilize population data to effectively address structural and individual factors creating and perpetuating homelessness, further classification and categorization is required. A more deliberate, effective plan is possible if it focuses on distinct subpopulations as well as on categories of individuals that cut across these distinct subgroups. This is especially true since, in reality, there are separate programs and continuums of services and housing options for each subgroup. Providers have also developed separate programs for categories of individuals that cross subgroups. In addition to the homeless, others clients are represented as well: victims of domestic abuse, persons with mental and/or physical illness, veterans, racial/ethnic minorities, persons with drug/alcohol abuse issues and those facing unemployment are served. Emergency shelters and transitional housing is needed by these populations to provide stabilization while they work with social service agencies to access housing. The three major subgroups of the Boise City/Ada County homeless population are: 1) substance abusers (alcohol and drugs); 2) persons with serious mental illness and/or dual diagnoses of mental illness complicated by substance abuse; and 3) families with children. The major categories of homeless people that are included in these subgroups are veterans, persons with HIV/AIDS, and victims of domestic violence. City of Meridian 51 Five -Year Consolidated Plan 0 0 The City of Boise and Ada County do not have a sobering station or a detoxification program and the current shelters do not accept persons who are intoxicated. Interfaith Sanctuary, which is only open during the winter months, will accept intoxicated persons, as well as referrals from local law enforcement agencies; medical facilities and social services providers all agree that this is a critical need. While social service agencies work to get more people into long-term housing, people need a safe and secure shelter. Without access to an emergency shelter, persons facing homelessness are more likely to become the victim of a crime, in danger of inclement weather, or susceptible to disease. These threats create a long lasting burden on the larger community, stressing safety and medical systems, which are not designed to serve such populations. The overall well being of the community is impacted when some of its members are "left out in the cold." Interfaith Sanctuary's Executive Committee, consisting of representation from EI Ada Community Action Partnership, Supportive Housing/Innovative Partnership, Corpus Christi House, The Interfaith Alliance, Catholic Charities of Idaho, and the Roman Catholic Diocese of Boise, has met on a continuous basis to plan and implement a viable shelter system for Boise. Currently, the Board of Directors is meeting to develop funding streams, locate and obtain a site for permanent operations, and create a non-profit plan for operations. A wide range of agencies and groups have become included in the process. Other shelters such as the Rescue Mission, Booth Memorial Home, and Corpus Christi House, have developed working relations with Interfaith Sanctuary. Area medical facilities and police coordinate services, relying on the Sanctuary to receive people who are homeless that have come into contact with their facilities. Social service and governmental agencies such as SHIP, EI -Ada, and the Veterans Administration provide services in conjunction with Interfaith Sanctuary. Faith organizations, representing much of the larger community, have contributed money, resources, and volunteers to support the Interfaith Sanctuary project. As a new member of the Continuum of Care, Meridian staff will be able to develop relationships and understand the support network of the area's homeless and many service providers. They will work closely with each of the following housing providers listed in the charts to assist in meeting the needs of the homeless and at risk of becoming homeless. In coordination with other members of the Continuum of Care, the City will join in implementing the 10 -year Plan to End Chronic Homelessness, called Improving Access to Mainstream Resources for the Chronically Homeless, the following goals will be addressed: • New permanent housing beds for chronically homeless persons (to be achieved with the development of Recovery Village); • Increase the percentage of homeless persons staying in permanent housing by increasing access to supportive services and removing barriers to staying in permanent housing; • Increase the percentage of homeless persons moving from transitional housing into permanent housing by increasing the permanent housing stock and increasing access to supportive services such as substance abuse, detoxification, and treatment; • Increase the percentage of homeless persons becoming employed; and • Ensure that the Continuum of Care has a functioning Homeless Management Information System. City of Meridian 52 Five -Year Consolidated Plan E 0 Geographic allocation of Homelessness investments (24 CFR § 91.215(a)(1)) The City's investment of its Homelessness CDBG funds will not be allocated in a particular geographic area, but will benefit Meridian as a whole. In an effort to help low-income families avoid becoming homeless, pursuant to 24 CFR § 91.215(d)(1), efforts to disseminate information regarding homeless and transitional service providers through the Community Resource Directory will be more pronounced in Census Tract 10322, Block Group 2, but this activity will also occur citywide. Obstacles to meeting underserved homeless needs (24 CFR § 91.215(a)(3)) CDBG-funded activities in the priority goal category of Affordable Housing/Homelessness will address the following obstacles to meeting underserved needs of homeless persons in Meridian: • Near absence of facilities and services for homeless persons in Meridian. • Lack of information about locally- and regionally -available facilities and services. • Lack of, or limited access to, affordable housing. • Need for facilities to treat underlying causes of homelessness, including substance addiction and mental illness. The City of Meridian will undertake the following actions to address these identified obstacles: Through the efforts and activities of the Mayor's Affordable Housing Task Force, the City will partner with non-profit housing developers to construct a subsidized housing unit or facility to serve homeless, elderly, or special needs persons. The City will promote awareness of local and regional services and facilities serving homeless persons, and persons at risk of becoming homeless, through the Community Resource Directory. Institutional structure for carrying out homeless plan (24 CFR § 91.215(k)) In carrying out its homeless plan, the City will work in cooperation with the following private industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • EI -Ada Community Action Partnership • The Community Action Partnership Association of Idaho (CAPAI) • Idaho Department of Health and Welfare, Division of Welfare • Mayor's Youth Advisory Council • Mayor's Faith Ambassadors Council • Idaho Housing and Finance Association (IHFA) • Boise City/Ada County Housing Authority (BCACHA) • Interfaith Alliance Sanctuary • Boise City/Ada County Homeless Coalition • Boise City/Ada County Continuum of Care • Boise Valley Habitat for Humanity • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • City of Eagle City of Meridian 53 Five -Year Consolidated Plan 0 • Garden City Urban Renewal Agency • Community Planning Association of Southwest Idaho (COMPASS) The City will draw on the strengths of this delivery system, including the longevity and experience of these established entities, the comprehensive nature of coverage provided by these existing entities, and the willingness of these entities to partner with and mentor the City in homelessness -related CDBG programming. The City will be aware of, and work to minimize any impact of, potential gaps in this delivery system, including a need for ongoing attention to communication, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, both by remaining visible in the homeless service provider community - attending meetings, joining e-mail list-servs, proactively networking - and through the Affordable Housing Task Force, which will invite many of these service providers to work together toward the objective of preventing and combating homelessness in Meridian. Coordination (24 CFR §§ 91.100(a)(2) and 91.215(1)) In preparing the City's homeless strategy, the City consulted with public and private agencies that provide assisted housing, health services, and social services to homeless and chronically homeless persons, including the Interfaith Alliance Sanctuary, the Boise City/Ada County Homeless Coalition, the Boise City/Ada County Continuum of Care, and EI -Ada Community Action Partnership, in order to determine what resources are available to address the needs of Meridian's chronically homeless population. Meridian partners with these regional service providers to support safe, decent, and affordable transitional and permanent housing facilities are available for the homeless and those at risk of becoming homeless. The following goals reflect the Ten -Year Plan to End Chronic Homelessness. City of Meridian 54 Five -Year Consolidated Plan R s v y CL 4W tn c O Q M c m pl rU •n .fl O c fm a L m 47 } t N 0 • s.ae@A OT uiL IR 1 o a) a) '° JUBLUBAD143 ► o � � o O � to > CDto O a) o DuawnN Ln m 0) to 0 Co U m saeaA S ui L JuauaBAD14D ► �, o . 0 � Ln o R Ln 0 DIaawnN N m °^° to ^ w cps cn ca S41UOLU Se ZT ul JUBLUBAD143 ►Ln� � to o o o rn a opoLunN m m nn to m U f0 to ana 1 � QRL 4uaaan:)) aullases o -o �` ^ o co M 0 > a) T -1m � � m U m c '~ L � 'p 01 w ° C w O a aa O i = �O c C H vi O ,1 U 0 V U QaQ U U m 0 0) 0 :e Ur_ 1 w fu 'p fp fA '-+ E NLyC,V U U:3 010 O' y 3QU,c N U�c, Uc m m m O O L ._ d C a) a) � L U �_ fo = a) -�_ a) a) U U U J m p,Ot yi+ i�C m� t m N CQ Nm CH m N cH CH � m 0 U f0 J -t O OU) E N fV0 N Eo°o NW Em° NU) (D Ln fa O L O d oD LL aO.t o e rn C m O O ' o w ++ N C j p p �.+ = `j O rn 'O N 0 H y c m a) O E p +, = p + i O Ln > Mei G C f0 V fa p O m E a) n C a) M p i m O C O fa g -c .0 N O N N m v E m CL O m � [� 0 a c_°i � °- N c C c Ul p �.-4 N c AA -1 a c a fl. 2 Y m= o N c 'tn rn u.O = 4,CL C+o, o J� '-, fa m U u 3 t_ a) M c o 0 Ow K 0 0 O v rn to C L 2 m O i0 > O L to ° a ,� .-' C (n N CL c cm 0 tn a m V 'C 4w C O tj C E._ U ++ U in -oto 00 a) E a a) = C C ,_ i O O C O O u O J +O+ C m c E �' E EO � N U) N O Co0. m N - `o o ttn > a n C E c U to to rn to -c C� � c + a) � E cn N CDV E cU ° o 0 o m O U 20 E f° c c ° m O+Ot (n c me e c o a ( a E (� U) 0 fa C� � � }, CL p10 cv a, 'O 0 m C d aha p � O 7 U U) 4-1 al c amw y {�+ -p � C CO to a c p C M 01 o a� 4-1 IV OJ E i, °� ta mo Utn �' m� f0 O U a) N c ami f0 U a) U ° c m p f0 3 a C to •+-� c p N -a E�� a) +_+ m +3 3 v Cy a 2 a) c p mN a 2 c �& u)-0 cn to 0L. ,1 a 0 4- ,1 O cu � ��rnC0�U�UU mmn.aa)) •O =I = C c ,N -0 N a) O1 co , � cn 2 a O1 ... m U O O ++ a) n to o � c m to c to c o U °+ N= a t i> N= o 4-1 U° 2 + V d o c•_ U M U -4-1 - c ayi y E 'a c s y f0 • A7 3>. a) — C V n a) ao+� 2 ani °- m as~�'� a) O aaaxi �+ m � ° V U {l. — C O N _ +O-' w a) ,nn CD o a) 47 'O f0 .t-+ C E a) fN0 a) fo fN0 a) i c '+ E> c E m c v E c.0 v E c T v E Q°*-° tn`~ E i--+ .0 CO H i 0 m ►-� s a cn Lu to 1 CL L +-� w a N O N E r1 o E° d' O d tot to OTHER SPECIAL NEEDS (24 CFR § 91.215(e)) Non-homeless/special needs priorities and objectives (24 CFR § 91.215(a)(4)) The City includes housing for non -homeless persons with special needs (elderly, frail elderly, persons with mental, physical, or developmental disabilities, persons with alcohol or other drug addiction, and persons with HIV/AIDS and their families) among its Affordable Housing goals for investing CDBG funds in Meridian. The City's goals, action items, and anticipated outcomes for investing CDBG funds in assisting non -homeless persons with special needs are set forth fully above. The following is a reiteration of that portion of the goals, action items, and anticipated outcomes that relate specifically to non -homeless persons with special needs. PRIORITY #2: Affordable Housing OBJECTIVE CATEGORY. Providing Decent Housing GOAL: 3. Homeless and transitional housing: Help non-profit and for- profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. 2007-2011 ACTION ITEMS 6. The City will partner with various affordable housing service providers (e.g. IHFA, BCACHA, NHS, BVHFH, SHIP, EI - Homeless and Ada, Habitat for Humanity) to leverage resources and funds Transitional Housing to provide one (1) housing unit or facility serving homeless, Action Items: special needs, or elderly persons. 7. The City will support faith -based groups and local non- profits with referrals to transitional housing and homeless shelters located in the region through the development and maintenance of a Community Resource Directory. This Directory will be primarily distributed within Census Tract 10322, Block 2, and to the public through service providers, non -profits, and the Mayor's Faith Ambassadors. ANTICIPATED OUTCOMES: 6. One (1) housing unit or facility serving homeless, special needs, or elderly persons will be in place. 7. The Meridian Community Resource Directory will have been distributed to fifty (50) residents of Census Track 10322, Tract 2, and to one hundred (100) other Meridian residents. Geographic allocation of Non-homeless/special needs investments (24 CFR § 91.215(a)(1)) The City's investment of its Non-homeless/special needs CDBG funds will not be allocated in a particular geographic area, but will benefit Meridian as a whole. In an effort to help low- income persons with special needs, efforts to disseminate information regarding homeless and transitional service providers through the Community Resource Directory will be more pronounced in Census Tract 10322, Block Group 2, although this activity will also occur citywide. City of Meridian 56 Five -Year Consolidated Plan Ll U Estimated needs of Non-homeless/special needs persons (24 CFR §§ 91.215(a)(2)) Further data is required to assess the needs of Non-homeless/special needs persons in Meridian, and in particular their needs of such persons who are also part of extremely low- income, low-income, and moderate -income households. Public comments received indicate that, in Meridian, while affordable housing for low-income persons is a greater concern than the needs of Non-homeless/special needs persons, improved and increased supportive services and facilities to serve non -homeless special needs persons, elderly persons in particular, is a source of elevated concern. Based upon these comments, the available evidence, and the need for further data to properly estimate needs, the investment of CDBG funds in programming to implement or support housing or other services for non -homeless special needs persons is a medium priority among the City's affordable housing objectives. Obstacles to meeting needs of underserved Non-homeless/special needs persons (24 CFR § 91.215(a)(3)) CDBG-funded activities in the priority goal category of Affordable Housing/Nonhomeless special needs persons will address the following obstacles to meeting underserved needs of homeless persons in Meridian: • Lack of adequate facilities and services for Non-homeless/special needs persons in Meridian. • Lack of information about locally- and regionally -available facilities and services. • Lack of understanding of ADA provisions, procedures, and compliance. The City of Meridian will undertake the following actions to address these identified obstacles: • Through the efforts and activities of the Mayor's Affordable Housing Task Force, the City will partner with non-profit housing developers to construct a subsidized housing unit or facility to serve homeless, elderly, or special needs persons. • The City will promote awareness of local and regional services and facilities serving Non-homeless/special needs persons through the Community Resource Directory. • Meridian will utilize "The ADA Best Practices Tool Kit for State and Local Governments" to understand and maintain compliance with ADA. City of Meridian, Idaho 57 Five -Year Consolidated Plan 0 • COMMUNITY DEVELOPMENT (24 CFR § 91.215(f)) Nonhousing Community Development priorities and objectives (24 CFR § 91.215(a)(4)) The City's Nonhousing Community Development programs include its first priority for investing CDBG funds in Meridian: Economic Development within the Meridian Urban Renewal Area, and its third -priority investment: Community Improvement of the Census Tract 10322, Block Group 2 neighborhood. The City's goals, action items, and anticipated outcomes for investing CDBG funds in Nonhousing Community Development are set forth below. PRIORITY #1: Economic Development OBJECTIVE CATEGORY. Expanding Economic Opportunities GOAL: Improve economic conditions in the Meridian Urban Renewal Area, creating access to services and jobs for LMI persons. 2007-2011 ACTION ITEMS: 1. The City will, as deemed feasible, invest CDBG funds toward the completion of three (3) CDBG-eligible improvements as set forth in the Meridian Revitalization Plan. 2. The City will complete and maintain a database of vacant and deteriorating commercial buildings within the Meridian Urban Renewal Area. 3. The City will collaborate with MDC, the Meridian Chamber of Commerce, and the Meridian Downtown Business Association to encourage business development and commercial growth in downtown near Census Tract 10322, Block Group 2 and other LMI housing. ANTICIPATED OUTCOMES: 1. Six (6) new LMI jobs will be created. 3. Ten (10) businesses will locate and/or expand within the Meridian Urban Renewal Area. PRIORITY #3: Community Improvement OBJECTIVE CATEGORY. Providing a Suitable Living Environment GOAL: Support neighborhood revitalization activities in Census Tract 10322, Block 2 that promote public health, safety, and welfare. 2007-2011 ACTION ITEMS: 1. The City will reduce neighborhood deterioration through targeted code enforcement, working with ten (10) households to enforce property maintenance, zoning and other ordinances affecting buildings, lot appearance, and safety. 2. The City and its community partners will conduct one (1) neighborhood clean-up or improvement activity each year within Census Tract 10322, Block 2. 3. The City will help address key social and human service needs (e.g., family support, youth development, child care, senior services, substance abuse, homelessness support City of Meridian, Idaho 58 Five -Year Consolidated Plan 0 services, financial counseling, domestic violence, veteran's affairs, transportation, educational, employment training) through creation and distribution of the Community Resource Directory, containing information regarding regional service providers ANTICIPATED OUTCOMES: 1. Ten (10) code enforcement cases for properties in Census Tract 10322, Block 2 will be opened and resolved. 4. Five (5) neighborhood clean-up or improvement activities will have been accomplished. S. Twenty-five (25) residents of Census Tract 10322, Block 2 will demonstrate an increased awareness of social and human service providers and programs. Geographic allocation of Nonhousing Community Development investments (24 CFR § 91.215(a)(1)) The Meridian Urban Renewal Area (URA) consists of 660 acres with boundaries of the I-84 freeway to the south, Cherry Lane/Fairview to the north, 4th Street to the west, and Five Mile Creek to the east. This area has a history of slow growth primarily attributable to inadequate and deteriorating public improvements and facilities, poorly maintained properties, undeveloped and underdeveloped properties, diverse property ownership, and other deteriorating factors. The primary emphasis of the City's CDBG programming here will be the development of jobs, businesses, and services to benefit nearby LMI residents. A map of the URA may be found in Appendix B. Nonhousing Community Development investments will also be geographically delineated within Census Tract 10322, Block Group 2 in order to benefit LMI residents. Allocation of Nonhousing Community Development priorities (24 CFR §§ 91.215(a)(2)) Public comments received indicate that, in Meridian community development is the highest priority for investment of CDBG funds. The historic downtown business district is clearly in need of revitalization. Over the next five years, the City will work with the Meridian Development Corporation (MDC) and the newly formed Downtown Business Association to ameliorate infrastructure deficiencies and recruit business and new LMI job creation. The oldest neighborhoods in Meridian surround the Meridian Urban Renewal Area, including Census Tract 10322, Block Group 2. Meridian's annual CDBG allocation amount is limited and therefore will limit the number of activities conducted. It is through the following partnerships that the City will leverage funds to accomplish the identified goals and objectives. Consultation (24 CFR § 91.100(a)(4); 24 CFR § 91.215(1)) To the extent practicable, the City notified adjacent units of general local government, and worked with the following partners in developing the nonhousing community development portion of the consolidated plan: • City of Boise, Planning and Development Services Department Housing and Community Development Division. City of Meridian, Idaho 59 Five -Year Consolidated Plan • Community Planning Association of Southwest Idaho (COMPASS) The metropolitan planning organization (MPO) for northern Ada County and Canyon County (see 24 CFR § 91.100(a)(5)). Meridian Development Corporation (MDC): MDC was established in 2001 as the City's urban renewal agency. It is committed to the economic stimulation and expansion of downtown Meridian. MDC's goals include support of renewal and redevelopment through strategic use of resources to create successful projects that will attract and serve the people of Meridian. MDC's vision is one of a multi -use downtown, with a wide variety of residential opportunities, public and private office buildings, entertainment, and quality dining and shopping in the midst of common areas and public open space. MDC's focus areas for downtown are that it: be pedestrian -friendly and transit -supported, provide sustainable jobs, and feature public art, affordable workforce housing, public parking, and a balanced retail environment. MDC is governed by a seven -member Board of Commissioners appointed by the Mayor and City Council for rotating three-year terms. Public participation in Board meetings is invited and encouraged. • Meridian Downtown Business Association: With the support of MDC, the Meridian Downtown Business Association has recently been formed. This new association will bring together businesses with the common interest of revitalizing the downtown district. Planning sessions are underway to formulate and then conduct activities to enhance downtown vitality. • Meridian Senior Center: The Meridian Senior Center is located in Old Town and serves as a valuable community center and meeting place. The seniors have offered to host the Old Town Neighborhood Association meetings and provide copies of the Community Resource Directory to their membership. Meridian Food Bank: The Meridian Food Bank was established in April 2004 to address the food -provision needs of area families. The Food Bank provides canned goods, dry foods, fresh fruits and vegetables, and various paper products, as well as baby food and diapers for infants. During the holidays, Thanksgiving dinners and Christmas meals are provided. Located in downtown, it served a total of 3,414 people in 2005 and 6,387 people in 2006. On a monthly basis it serves approximately 700 persons (e.g., 735 in July 2007), many arriving on foot or by bicycle from surrounding neighborhoods. The value of food and commodities they provide range from $45,000-$50,000 per year. The building that they currently occupy has been sold and the Food Bank will need to find a new location; it has a firm commitment to stay in the downtown area and continue serving clients who live nearby. Meridian's Promise/An Alliance for Youth: Meridian's Promise is affiliated with a national Alliance for Youth based on shared beliefs, principles and aspirations. The mission is to recognize and empower people from every sector of the community, as they work together to build the character and competence of Meridian's youth by fulfilling one or more of the Five Promises: 1. Ongoing relationships with caring adults. 2. Safe places with structured activities during non -school hours. 3. Healthy start and future. 4. Marketable skills through effective education. S. Opportunities to give back through community service. City of Meridian, Idaho 60 Five -Year Consolidated Plan • 0 Mayor & CEO's Kids Book Club: Children in grades 3-5 are encouraged to join the club which meets at the Meridian Library the first Thursday of each month, October through May. The Mayor and community leaders offer insights to the students about the value of reading and lead discussions about the books selected for monthly reading. Upon completion of their reading assignment, the student gets to keep a copy of the book. The program is free of charge. EI -Ada Community Action Partnership: Staff at both the Garden City and Boise offices conducts outreach activities in Meridian. Idaho Department of Health and Welfare: This service is the statewide information and referral service call center, housed in the Idaho State Department of Health and Welfare in Boise; it contains a database of social services available at low-cost, no - cost, or sliding scale. The telephone service, accessible free from any telephone by dialing 2-1-1, is available Monday through Friday from 8:00 a.m. to 6:00 p.m. The database is also accessible on-line 24 hours a day from any internet accessible computer (available free at the public library). 211 Idaho is an initiative of United Way of Treasure Valley who has partnered with the State Department of Health and Welfare in order to expand these no -cost services to all in the community. Obstacles to meeting underserved Nonhousing Community Development needs (24 CFR § 91.215(a)(3)) CDBG-funded activities in the priority goal category of Nonhousing Community Development will address the following obstacles to meeting underserved needs in Meridian: • Need for expanded opportunities for new jobs employing low-income individuals. • Need for affordable housing in proximity to the work place. • Need for additional education and training opportunities leading to new employment. • Lack of a neighborhood association in Census Tract 10322, Block Group 2 and surrounding neighborhoods. • Lack of information about social services and supportive programs. Institutional structure for carrying out community development plan (24 CFR § 91.215(k)) In carrying out its community development plan, the City will work in cooperation with the following private industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • Meridian Development Corporation • Mayor's Youth Advisory Council • Mayor's Faith Ambassadors Council • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • City of Eagle • Garden City Urban Renewal Agency • Community Planning Association of Southwest Idaho (COMPASS) • Meridian Senior Center • Idaho Commission for the Blind and Visually Impaired • Idaho School for the Deaf and Blind • Idaho Council on Developmental Disabilities City of Meridian, Idaho 61 Five -Year Consolidated Plan The City will draw on the strengths of this delivery system, including the longevity, experience, and specialized expertise and knowledge provided by these existing entities, and the willingness of these entities to partner with and mentor the City in homelessness - related CDBG programming. The City will be aware of, and work to minimize any impact of, potential weaknesses of this delivery system, which may include a need for ongoing attention to communication, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, by attending meetings, joining e-mail list-servs, and proactively networking to promote a coordinated effort toward the objective of community development in Meridian. City of Meridian, Idaho C2 Five -Year Consolidated Plan ANTI -POVERTY STRATEGY (24 CFR § 91.215(j)) Goals, Programs, and Policies for Reducing Poverty In 2006, Boise City compiled an antipoverty strategy which included the MSA as a component of its consolidated plan. This MSA area includes residents of Ada County, and the Cities of Garden City, Meridian, Kuna, Star and Eagle. In discussions with Boise City staff and the other communities included in the MSA, it was decided to utilize the current antipoverty strategy developed by Boise. Only a few adjustments have been made to reflect Meridian specific information. This strategy is included herein to meet HUD's Consolidated Plan guidelines. Meridian's poverty status in Census 2000 reported 1,926 (5.6%) individuals live in poverty. Of that statistic 436 (4.5%) families live below poverty level. The primary use of Community Development Block Grant funds (70%) will go to help people rise out of poverty, rather than merely easing their situation temporarily. Although essential short-term direct aid such as emergency food and shelter maybe provided, the thrust of the antipoverty strategy is to address poverty's root causes and assist people in becoming self-sufficient in the long-term. Two key components of helping people attain self-sufficiency are employment and housing. Examples of programs that directly influence people's ability to escape poverty include job education, micro -enterprise training and assistance, enrichment, development, and job placement services as well as housing advocacy, homelessness prevention, expiring use prevention and rental and homeownership assistance. Projects that indirectly affect poverty include those that upgrade the community, and provide transportation and child care services that help people access employment and services. CDBG and HOME funds are often used as matching funds for other grants that also contribute to reducing the number of poverty level families. Thus, the power of these federal dollars is leveraged to the fullest extent possible. Recognizing that limited funds should be focused where the need is greatest, Meridian will give preference to projects that directly benefit low- and moderate -income residents or serve low- and moderate -income neighborhoods. This strategy will ensure that scarce resources are directed to best serve those who have the greatest need, including those areas with the greatest concentrations of poverty. A number of other public, private, and partnership resources are available to assist the City in the reduction of poverty rates in Meridian. These programs include IHFA's Family Self - Sufficiency program, the United States Department of Health and Human Services' Head Start program, the Boise City/Ada County Continuum of Care, EI -Ada Community Action Partnership; the Community Action Partnership Association of Idaho (CAPAI); Idaho Department of Health and Welfare, Division of Welfare and Division of Health, Bureau of Community and Environmental Health; Mayor's Faith Ambassadors Council; Meridian Senior Center; Boise City/Ada County Housing Authority (BCACHA); Idaho Commission on Aging; and Boise Valley Habitat for Humanity. Antipoverty Funding Last year, Ada County residents and businesses received $207 million from the Idaho Department of Health and Welfare programs that help people in need. The disbursement of state and federal tax dollars amounts to $638 for every man, woman and child residing in City of Meridian, Idaho 63 Five -Year Consolidated Plan C�' J Ada County. This includes citizens who may not receive a single direct service from the Department. The statewide average is $839 per capita. The Department distributed over one billion dollars in 2006 to Idaho communities. These funds came from Medicaid, additional payments to hospitals, Food Stamps, Idaho Child Care Program, Women, Infants and Children nutritional program, foster care and a variety of other assistance programs. The Department's Medicaid Division spent $173 million on health care for residents of Ada County, a $ 9 million increase over the previous year. Total Medicaid spending in Ada County was $220 million because many people from other counties travel to Boise for medical care. Last year, Ada County hospitals received $2.8 million in Disproportionate Share. That money can be used for any hospital purpose, so it has the potential of providing service for any patient, not just Medicaid clients. The money is in addition to payment for regular services to Medicaid clients. Five hospitals in Ada County, including St. Luke's and St. Alphonsus, received $64 million for inpatient and outpatient care bringing the total Medicaid investment in Ada County hospitals to $67 million. Ada County residents received $15.5 million in Food Stamps, spending $13.9 million with grocers in the county to help feed their families. Antipoverty Initiatives The Idaho Department of Health and Welfare, Division of Welfare administers self-reliance programs serving low-income individuals and families. Field-based personnel in offices around the state process applications for services that help families in crisis situations. Those services also assist families in becoming more self-reliant. The Division manages state and federal programs including Child Support, Food Stamps, Child Care, Temporary Assistance for Families in Idaho (TAFI), and Aid to the Aged, Blind, and Disabled (AABD). Welfare programs provide critical aid for families while requiring participants to strive for employment and self-reliance. The Division does not manage the Medicaid Program but does determine Medicaid eligibility. Other programs, managed through contracts with local organizations, include Food Commodities, Energy Assistance, Telephone Assistance, and Weatherization Assistance. The Division of Welfare promotes stable, healthy families through program access and support services. Self -Reliance Services The Division provides services in the following categories: Benefit Program services provide food, medical, child care, and cash assistance. Applications are available in field offices around the state, by phone, mail, and the Internet. These services have strict eligibility requirements and include: - Food assistance (Food Stamps); - Child care assistance (Idaho Child Care Program); - Medical assistance under a variety programs for children, adults with low income, pregnant women, disabled individuals, nursing home care, and help with health insurance costs or Medicare premiums; and - Cash assistance (TAFI, AABD). Child Support services, helping families by: - Locating an absent parent, conducting paternity testing, or creating a new or enforcing an existing child support order; City of Meridian, Idaho 64 Five -Year Consolidated Plan 0 • Mandating child support participation for individuals receiving Food Stamps, Medicaid, or TAFI. This requirement is an effort to encourage participant self-reliance and increase household income while receiving benefit program services; and Providing help to other states to enforce and collect child support for parents living in Idaho. These interstate services account for about one-fifth of Idaho's cases. Contracted services in local communities include: - Locating an absent parent, conducting paternity testing, or creating a new or enforcing an existing child support order; - Nutrition -related services and food commodities; - Low-income home energy assistance; - Telephone assistance; - Child care provider education; and - Weatherization. Benefit Programs The Division of Welfare manages benefit payments in four major programs: Food Stamps, Child Care, Medical, and Cash Assistance (through Temporary Assistance for Families in Idaho-TAFI, and Aid to the Aged, Blind, and Disabled). The Food Stamp Program helps low-income families maintain good health and nutrition. Federally funded, it is managed by the state, and helps families buy the food they need using an Electronic Benefits Transfer card, which works like a debit card. Participation is sensitive to changes in the economy. During the economic downturn from 2001 to 2004, participation increased 53%. In June 2005, statewide enrollment peaked at 94,956, up slightly from 92,963 in June 2004. Enrollment has leveled off, but participation remains high. The leveling off of the Food Stamp growth rate indicates the economy is rebounding, but the working poor remain in low-paying jobs. Recipients fall into two groups: working poor families and families with adults who are elderly or disabled. As of June 2005, 69% of recipient families included adults working or seeking work. The average monthly benefit in 2005 was $229 per family. The remaining 31% of Food Stamp households are families where all adults are elderly or disabled. Forty-eight percent of all individuals receiving Food Stamps in Idaho are children. The average monthly earnings for households containing three to four family members are $1,020. The Idaho Child Care Program (ICCP) helps low-income families pay for child care while parents work or attend educational or training programs. ICCP subsidies are an essential support that helps families become self-reliant and maintain employment. Of families participating: 88.7% are employed; 9.5% are in training or going to college; and 9.3% attend college and work. Ninety-two percent of families served have three or fewer children, and most of these families have monthly incomes at or below $1,500. Many families receiving ICCP benefits contribute to their child care expenses through a co- payment with the state. The Division of Welfare determines financial and personal eligibility for individuals who apply for Medicaid Services. The Division of Medicaid determines health care services or coverage that an individual may receive, depending on the Medicaid program approved or the type of care a person requires. Each year, more than 72,000 applications are processed statewide for Medicaid and completed for re -determination of continuing eligibility for 171,000 Medicaid beneficiaries. In a typical year, more than 220,000 people access health coverage through Medicaid programs, which includes more than 125,000 children. City of Meridian, Idaho 65 Five -Year Consolidated Plan 0 • Temporary Assistance for Families in Idaho (TAFI) provides temporary cash assistance for needy families with children, while encouraging personal and family responsibility. Families who receive TAFI cash assistance are required to participate in work preparation activities so they can become financially independent. A typical TAFI participant is a single mom with one or two children under age eight. Each family receives a maximum of $309 monthly, regardless of family size. An adult usually is eligible for only 24 months of TAFI cash assistance in a lifetime. Families receiving TAFI also are eligible to receive vouchers for assistance to obtain short-term training to become employed or sustain employment. A typical TAFI family is on assistance for only four months. Approximately 67% of individuals receiving TAFI are children whose parents are unable to care for them, typically because of drug problems or incarceration. Often, grandparents care for children who may receive TAFI without regard for grandparent income. This cash assistance payment improves the opportunity for children to stay with their extended families while their parents are unable to care for them. There is no work participation for these TAFI cases. Child Support Services The Child Support Program promotes the physical and economic health of families by ensuring parents are financially responsible for their children. The program helps locate non-custodial (absent) parents and enforces their obligations to provide financial and medical support for their children. Contracted Services Contract services include: • Enhanced Work Services (EWS)-works with self-reliance participants to help them gain, sustain, or upgrade employment opportunities. Adults receiving services through TAFI (Cash Assistance), Food Stamps, non-custodial parents in child support cases, and those at risk of coming onto TAFI are candidates for EWS. • Job Education Training (JET) contracts support participant efforts in securing employment, job retention, wage enhancement, and short-term job education/training (12 months or less). Participants are referred from EWS contractors or may volunteer through the contractor, if they meet TAFI eligibility. Eligible participants, after intense assessments, enhance their employability through education and skills training. • Child Support Customer Service (CSCS) delivers professional and proficient child support receipting, case management, financial analysis audits, and customer service call center services for Idaho Child Support. • Community Services Block Grant (CSBG) revitalizes low-income communities, helps eliminate the causes of poverty, and enables families and individuals to become self- reliant. Within Meridian, services are delivered through the EI -Ada Community Action Agency that provides emergency and supportive services, employment readiness training, individual and family development counseling, food, shelter, and transportation assistance. • The Emergency Food Assistance Program (TEFAP) helps supplement the diets of Idaho's low-income citizens. USDA purchases surplus food commodities from American food producers and distributes them to states. EI -Ada Community Action Agency distributes these commodities through local food banks and soup kitchens. City of Meridian, Idaho 66 Five -Year Consolidated Plan • Low -Income Home Energy Assistance Program (LIHEAP) pays a portion of low-income household heating bills and provides energy conservation education through the EI -Ada Community Action Agency. Payment is made to heating suppliers and vendors. • Service Assistance Program assists low-income households by paying a portion of their expense for telephone installation and/or monthly service fees. Benefits are funded by 19 telephone companies through fees included in the monthly invoices of Idaho telephone service customers. • Weatherization Assistance Program helps low-income families conserve energy, save money, and improve their living conditions. Idaho's weatherization program is funded by utilities, the U.S. U.S. Department of Health and Human Services, Petroleum Violation Escrow, and the U.S. Department of Energy. Antipoverty 5 -Year Strategy Meridian will target available federal, state, and local resources to accomplish the following non -housing community development objectives: 1. Establish effective liaisons with neighborhoods, adjacent municipalities, county, state, and federal agencies to ensure the community is influential in affecting policies impacting residents. 2. Develop and implement quantitative and qualitative outcome measurements to assure that publicly funded programs and/or services meet the highest possible standards of progressiveness, innovation, quality of care, effectiveness and accountability. 3. Encourage publicly funded human service providers/programs to examine entrepreneurial opportunities in an effort to reduce/eliminate their dependence on continued public funding and to promote the long term viability of the organization. 4. Encourage and expand collaborative relationships with the academic community which provide for student internships and/or practicum experiences and promote the efficient transfer of technology. 5. Encourage improved educational, training and employment opportunities for residents. 6. Encourage the development of affordable quality child-care accessible to lower income households, and 7. Expand supervised, educational and recreational after-school activities for at risk school age children. City of Meridian, Idaho 67 Five -Year Consolidated Plan MONITORING (24 CFR § 91.230) Introduction As specified in 24 CFR § 85.40, Meridian is responsible for managing the day-to-day operations of their CDBG Program and ensuring that funds are used in keeping with program requirements. The three primary goals of monitoring are to: 1) ensure production and accountability; 2) ensure compliance with CDBG and other federal requirements; and 3) evaluate organizational and project performance. Quarterly and Annual Performance Monitoring of City Implemented Projects The Consolidated Plan and, subsequently, each Annual Action Plan clearly sets forth identified goals, objectives and outcomes. The City has established and will maintain records to enable staff, HUD, auditors and the general public to determine the status of each funded activity, as well as overall program progress and status. To ensure that federal requirements are being met, including requirements involving the timeliness of expenditures, staff will develop checklists and reports for all programs and activities implemented by the City. Information will be entered into the Integrated Disbursement and Information System ("IDIS") database from monthly activity reports and the Quarterly Progress Reports. This vital information is tracked to record and then analyze how projects are conforming to the Plan's priority needs, objectives and performance measurements. Internal Quarterly Reports will be produced and provided to the Mayor and City Council. On this quarterly basis and then at program year's end, the City will conduct an assessment of accomplishments to date. These assessments will be imperative in completing the Consolidated Annual Performance and Evaluation Report (CAPER). The City will follow the Citizen Participation Plan (see Appendix A) in this process. Subrecipient Monitoring Plan (In the Program Year 2007, the City' staff will be responsible for implementing all program activities. In consideration of future Program Years, with the possibility of implementation being conducted by subrecipients, the following plan will be used.) To accomplish subrecipient monitoring, the City will use a variety of monitoring techniques to review for compliance. Through phone conversations, written correspondence, desk monitoring and on-site monitoring visits, staff is able to review each subrecipient's ability to meet the CDBG program's financial, production, and overall management requirements and make necessary determinations or take necessary actions to preserve program integrity. Although the City will strive to meet a goal of one monitoring visit every year per funded activity, some activities may warrant additional visits where conditions exist indicating an activity may be "high risk." In an effort to address these potential problem areas, the City has developed a risk assessment process to aid in determining the timing a frequency of monitoring visits required for individual activities. Projects which are determined by this process to be "higher risk" would then be monitored before, and likely more frequently than, "lower risk" projects. An outline of this process and the resulting recommendations is provided in this document. Regardless of the frequency with which a project is monitored by staff, the purpose and intent of any monitoring visit is to identify any potential areas of noncompliance and assist City of Meridian, Idaho 68 Five -Year Consolidated Plan the subrecipient in making the necessary changes to allow for successful completion of the activity. By identifying and correcting any compliance issues, the likelihood of efficient and effective services being delivered to the intended City beneficiaries increases dramatically and ensures the continued success of the both the subrecipient organization and the City entitlement. The methods and procedures involved in the monitoring process are provided in the following pages to assist in the understanding of the City's expectations and the responsibilities of a subrecipient. Role of the Ci Staff, in conjunction with the Mayor and City Council, is responsible for planning and carrying out the CDBG entitlement program and selecting subrecipient activities, which meet the local objectives and federal requirements of the program. After CDBG funds are awarded for individual activities, the staff's role is then to ensure that subrecipients are carrying out their programs in accordance with all applicable laws and regulations and are meeting the goals outlined in their subrecipient agreements. In carrying out this responsibility, staff will help subrecipients identify problems or potential problems in implementing their activity, identify the causes of those problems, and help subrecipients correct them. Whenever possible, problems are corrected through discussions or negotiations with the subrecipient without the need for on-site monitoring visits. However, at least once per year, or as individual situations dictate, on-site monitoring and/or provision of technical assistance will be required. Role of the U.S. Department of Housing and Urban Development HUDI Representatives from HUD may also conduct on-site monitoring visits to ensure that each grantee's subrecipients are carrying out their activities in accordance with HUD and CDBG requirements. HUD must monitor their grantees in a similar fashion to that outlined in this document for subrecipients and may wish to visit the City's subrecipients to document and/or verify monitoring results, progress of corrective actions, and measure success in meeting production goals. Definitions The following terms are used throughout this document: • Desk Monitoring: The ongoing process of reviewing subrecipient performance without conducting a formal site visit, using all available data and information to make judgments about performance and determine necessary corrective action(s). • On -Site Monitoring; A visit to a subrecipient organization's place of business by staff and/or HUD staff to evaluate performance, progress, and compliance with the requirements of applicable laws and regulations. • Compliance Areas: Project areas which may be monitored to measure performance (e.g., civil rights, fair housing, financial management, national objectives, etc). • Concerns: Identified or potential problems which warrant preventative action to prevent non-compliance with applicable laws or regulations. City of Meridian, Idaho 69 Five -Year Consolidated Plan • Issues: Problem areas, which are not in compliance with applicable laws or regulations. • Findings: Substantial evidence obtained by the City or HUD staff, as a result of any monitoring or reporting activity, which indicates significant nonperformance or noncompliance with a specific requirement of applicable laws and regulations. Continued unresolved findings may have serious implications on future CDBG eligibility. • Recommended Action: Advice provided to a subrecipient to aid in addressing a concern or to further comply with applicable laws or regulations. • Required Action: The corrective response directed to the subrecipient required to resolve a monitoring issue or finding. A due date for implementing the required action is usually assigned. • Project (Activity): An activity or group of integrally related activities, designed by the subrecipient to accomplish, in whole or in part, a specified goal. Monitoring Activities Each year, staff will conduct a risk assessment of each funded activity to determine the degree to which an activity or subrecipient is at risk of non-compliance with CDBG program requirements. This assessment is based on several determining factors, which are outlined below. Each activity is then assigned a score or "risk factor" based on the results of this assessment. Activities with a higher score are presumed to be at higher risk of non-compliance with one or more laws, regulations, or performance requirements and will be more closely and/or frequently monitored by staff until compliance is assured. 1. Is the subrecipient new to the CDBG program? (Y=3 / N=0) 2. Is this a new activity for the subrecipient? (Y=2 / N=0) 3. Has the subrecipient successfully completed this activity in prior years? (Y=0 / N=1) 4. Does the subrecipient have any unresolved audit findings? (Y=1 / N =0) 5. Has the subrecipient experienced recent turnover in staff responsible for conducting the CDBG activity? (Y=2 / N=0) 6. Has the subrecipient corrected any issues or findings from previous monitoring visits? (Y=1 / N=2 / N/A=0) 7. Has the subrecipient consistently met performance goals in prior year activities? (Y=0 / N=1 / N/A=0) What type of activity is the applicant conducting? Public Service = 3 Economic Development = 2 Neighborhood Revitalization = 2 Acquisition/Construction = 1 Planning, Infrastructure, Public Facilities =0 Is other information available, which may indicate a need for more frequent monitoring of the activity? (Y= 1-3 / N=0) City of Meridian, Idaho 70 Five -Year Consolidated Plan Comments: 0 0 TOTAL SCORE: Activities scoring from 0-5 points are considered to be "low risk" and need a minimum amount of monitoring. These activities will generally be reviewed once per year unless situations dictate otherwise. Monitoring of these activities will generally take place after higher risk activities have been adequately addressed. Activities scoring from 6-10 points are considered to be a "medium risk" and will be monitored a minimum of once every year, preferably within the first six months of the program year. Based upon the results of the initial monitoring visit, staff will determine the need for and frequency of additional visits/reviews. These activities will generally be monitored after high priority activities have been adequately addressed. Activities scoring 11 points or above are considered to be "high risk" and will receive first priority for monitoring. High priority activities will generally be monitored within the first 3 months of the program year to head off potential noncompliance issues. High-risk subrecipients may also be required to submit additional documentation, as needed, with their quarterly reports to allow for closer evaluation of the project through desk monitoring. The need for and frequency of additional on-site monitoring visits will be determined by staff based on the results of the initial visit. Desk Monitoring Desk monitoring is an ongoing process of reviewing subrecipient performance using all available data and documentation in making assessments of subrecipient performance and compliance with CDBG requirements. This process takes place within the City and does not usually require subrecipient participation beyond submission of requested information. A. Sources of Information: The following are among the sources of information, which may be used in making determinations during the desk monitoring process: 1. Requests for reimbursements and accompanying source documents; 2. Audit reports; 3. Staff reports from prior monitoring visits; 4. Client/citizen comments and complaints; 5. Information provided by other state, federal, county, and local agencies; 6. Subrecipient responses to monitoring and/or audit findings; 7. Original grant application; 8. Subrecipient Agreement and amendments, if applicable; 9. Monthly or quarterly progress reports; and 10. Litigation, if applicable. B. The information provided to the City will be used to observe patterns, changes, etc, in subrecipient activities and to identify any problems or potential problems, and program status and accomplishments. Analysis of the data provided may indicate the need for on-site monitoring visits by the staff to resolve issues of noncompliance or programmatic concerns. On -Site Monitoring In addition to the desk monitoring process, the staff will conduct on-site monitoring of each CDBG activity, as is warranted by the risk analysis. The goal of this on-site monitoring is to City of Meridian, Idaho 71 Five -Year Consolidated Plan 0 0 monitor activities no less frequently than every other year. Activities considered to be "high risk" will receive on-site monitoring first, preferably within the first three months of the program year, to head off any potential areas of noncompliance and provide the subrecipient with any technical assistance to ensure compliance with CDBG requirements. Medium and low risk activities will receive on-site monitoring visits at the earliest possible date after all high risk activities have been monitored. Generally, this will occur in the fourth to sixth month of the program year. Medium risk activities will receive monitoring priority over low risk activities. Staff will notify subrecipients by mail of the time and date for their scheduled on-site monitoring visit. Notification will be provided approximately two weeks prior to the scheduled visit and will include identification of the areas to be monitored; documentation to be made available; and key staff that may need to be present. Areas to be Monitored Staff will generally review some or all of the areas identified below during the monitoring visit. Other areas for review may apply, depending on activity type, subrecipient, etc. The extent of the review of these areas will vary from one activity to another. • Project progress • Project benefit • Financial Management systems • Procurement standards • Income verification • Individual client files • Complaint procedures • Employee records • Minority and women -owned business compliance • Civil Rights Monitoring Visit • Section 504/Handicap Accessibility Requirements • Record Keeping Systems • Property Acquisition • Relocation • Labor Compliance • Contract Management • Beneficiary Documentation • Lobbying/Political Activity • Professional Services • Audit Reports • Program Policies or Procedures When conducting an on-site monitoring visit, the staff will: 1. Conduct an entrance interview with key staff involved in conducting the activity; 2. Review all pertinent subrecipient files, including any third party contractor files, for necessary documentation; 3. Interview appropriate officials and employees of the subrecipient organization, third party contract staff, program clientele and interested citizens to discuss the subrecipients performance; 4. Visit the project site(s) or a sampling of the projects being conducted; 5. Discuss with the subrecipient any discrepancies resulting from the review of files, interviews, and site visits; 6. Conduct an exit interview with the appropriate official(s) and/or staff of the subrecipient organization to discuss the findings of the monitoring visit. City of Meridian, Idaho 72 Five -Year Consolidated Plan Monitoring Results An official letter reporting the results of the monitoring visit will be sent to the authorized agency official within forty-five days of the monitoring visit. A copy of this letter will also be provided to the chairperson of the agency's governing board. This letter will generally contain the following information: • Project number and name of the activity monitored; • Date(s) of monitoring visit; • Name(s) of City staff who conducted the monitoring visit; • Names of agency officials and staff involved in the monitoring visit; • Findings and results of the monitoring visit, both positive and negative, supported by facts considered in reaching the conclusions; • Specific recommendations or corrective actions to be taken by the subrecipient; • Time frame for completion of necessary action(s); • If appropriate, an offer of technical assistance. Follow-up Action If concerns or findings identified during the monitoring visit require corrective action by the subrecipient, those actions must be completed by the subrecipient within the time frame mandated in the monitoring letter. In the event that the subrecipient fails to meet a target date for making required actions, a written request for response will be sent to the authorized agency official and board chairperson. If a subrecipient has not sufficiently responded within 30 days from the date the corrective actions were to be made, further payments to the subrecipient will be withheld until the subrecipient submits the required responses and/or takes the required corrective actions and those responses or actions are determined to be acceptable. If responses or corrective actions are determined to be unacceptable, funds will continue to be withheld until satisfactory actions are taken. Resolving Monitoring Findings When reviews of all documentation of corrective actions taken by the subrecipient indicate that the identified concerns or findings have been corrected to the satisfaction of the staff, a letter will be mailed to the authorized official of the subrecipient and the chairperson of the governing board stating that the findings are resolved. City of Meridian, Idaho 73 Five -Year Consolidated Plan 0 0 APPENDIX A: CITIZEN PARTICIPATION PLAN (24 CFR § 91.105) City of Meridian, Idaho 74 Five -Year Consolidated Plan Introduction: Meridian's Citizen Participation Plan (24 CFR §§ 91.105(a)(1), (a)(2)(i)) The City of Meridian's Citizen Participation Plan is set forth below; it sets forth the City's policies and procedures for citizen participation, which policies and procedures are intended to provide for and encourage citizens to participate in the development of the consolidated plan, the action plan, and any substantial amendments thereto, as well as the performance report. Purpose of Citizen Participation Plan (24 CFR § 91.105(a)(2)(ii)) The City's Citizen Participation Plan is designed to encourage participation by all Meridian citizens, with an emphasis on encouraging participation by LMI persons, those living in slum and blighted areas, those living in areas where CDBG funds are proposed to be used, and residents of predominantly LMI neighborhoods. General Objectives (24 CFR §§ 91.105(a)(2)(ii-111)) The City's Citizen Participation is designed to meet these general objectives: ■ The City will take actions appropriate to encourage the participation of all of its citizens, including minorities and non-English speaking persons, as well as persons with disabilities. ■ The City will encourage the participation of local and regional institutions and other organizations (including businesses, developers, and community and faith -based organizations) in the process of developing and implementing the consolidated and action plans. • The City will explore alternative public involvement techniques and quantitative ways to measure efforts and review program performance that encourage citizen participation in a shared vision for change in their community and their neighborhoods. • In developing and implementing the consolidated and action plans, the City will encourage, in conjunction with consultation with public housing agencies, the participation of residents of any public and assisted housing developments in Meridian, along with other low-income residents of targeted revitalization areas in which the developments are located. ■ The City will provide information to the public housing agency (Boise City/Ada County Housing Authority (BCACHA)) about strategic plan activities related to its housing developments and to surrounding communities. Citizen comment on the citizen participation plan (24 CFR § 91.105(a)(3)) The City will provide citizens with a reasonable opportunity to comment on the original citizen participation plan and on substantial amendments to the citizen participation plan. The City will make the citizen participation public. The citizen participation plan will be made available in a format accessible to persons with disabilities, upon request. Specifically, the City will adhere to the following procedures at different stages of development of the consolidated and action plans. Citizen participation in the development of the proposed consolidated or action plan Pursuant to 24 CFR §§ 91.105(b)(1) and (e)(1), at least forty-five (45) days before the City adopts the consolidated or action plan, and before the proposed consolidated or action plan City of Meridian, Idaho 75 Five -Year Consolidated Plan is published for comment, the City shall make available to citizens, public agencies, and other interested parties information regarding the plan, including: • The amount of assistance the City expects to receive; • The range of activities that may be undertaken, including the estimated amount that will benefit LMI persons; • The City's plans to minimize displacement of persons and assist any displaced persons; • The types and levels of assistance the City will make available (or require others to make available) to displaced persons; and • Housing and community development needs, including priority nonhousing community development needs. Pursuant to 24 CFR § 91.105(b)(3), the City shall provide for one public hearing during the development of the proposed consolidated or action plan to obtain citizens' views and to respond to proposals and questions regarding this information. This public hearing shall take place at least forty-five (45) days before the City adopts the consolidated or action plan. Pursuant to 24 CFR § 91.105(e)(3), this public hearing shall be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time is selected because it is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens by publishing, in the Valley Times and the Idaho Statesman, at least two weeks in advance of the hearing, information about the subject of the hearing and notice of opportunity to provide written or oral comment. All materials, announcements, and notices of the hearing will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the information and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate, the City will provide both written interpretation (s) of information to be discussed one (1) week prior to the public hearing or within 48 hours of a request; and/or oral interpretation at the public hearing. The City will consider any comments or views of citizens received in writing or orally at the public hearing in drafting the proposed consolidated or action plan. Citizen participation in the proposed consolidated or action plan 24 CFR § 91.105(b)(4)) After the proposed consolidated or action plan is drafted, the City will provide for one public hearing to obtain citizens' views regarding the proposed consolidated or action plan. This public hearing shall take place at least thirty-one (31) days before the City adopts the consolidated or action plan. Pursuant to 24 CFR § 91.105(e)(3), this public hearing will be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time is selected because it is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. City of Meridian, Idaho 76 Five -Year Consolidated Plan Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens of this hearing by publishing, in the Valley Times and the Idaho Statesman, at least two weeks in advance of the hearing, information about the subject of the hearing and notice of opportunity to provide written or oral comment. This notice shall also include, pursuant to 24 CFR § 91.105(b)(2), a summary of the proposed plan, which summary shall describe the contents and purpose of the proposed plan and shall include a list of the locations where copies of the entire proposed plan may be examined. Additionally, also pursuant to 24 CFR § 91.105(b)(2), the City will also publish the proposed consolidated or action plan in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and to submit comments by: • Making copies of the entire proposed plan available at the Meridian Public Library, Meridian City Hall, the Meridian Senior Center, and, as an alternative public involvement technique per the suggestion of 24 CFR § 91.105(a)(2)(11), on the City's web page; and • Making available a reasonable number of free copies of the plan to citizens and groups that request it. All materials, announcements, and notices of the hearing will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate, the City will provide both written interpretation(s) of the proposed consolidated or action plan one (1) week prior to the public hearing or within 48 hours of a request; and/or oral interpretation at the public hearing. Following the public hearing, pursuant to 24 CFR § 91.105(b)(4), the City shall provide a 30 -day period during which the City shall receive comments by mail, e-mail, in person, and/or by telephone from citizens on the proposed consolidated or action plan. Pursuant to 24 CFR § 91.105(b)(5), the City shall consider any comments or views of citizens received in writing, or orally at the public hearings in preparing the final consolidated or action plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefor, shall be incorporated into the final consolidated or action plan. Citizen participation in adoption of the final consolidated or action plan (24 CFR § 91.105(b)(4)) Following the 30 -day comment period on the proposed consolidated or action plan, the City Council shall, at its regular or a special public meeting, review the proposed consolidated or action plan and the summaries regarding the incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final consolidated or action plan. Pursuant to 24 CFR § 91.105(f), citizens will have reasonable and timely access to this City Council meeting. Notice of such public meeting will be published in accordance with Idaho Public Meeting laws, accessibility will be controlled by Idaho Open Meetings laws, and regular City Council meetings are held after 5:00 p.m., at Meridian City Hall. Both this time and this location are convenient to actual beneficiaries of CDBG programming, and this location is set up to accommodate persons with disabilities. All materials, announcements, and notices of the meeting will include information about how persons with disabilities and City of Meridian, Idaho 77 Five -Year Consolidated Plan non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Citizen participation in substantial amendments to the consolidated or action plan (24 CFR §5 91.105(cc); 91.505) Pursuant to 24 CFR § 91.505(a), the following changes in the planned or actual activities set forth in the consolidated or action plan shall constitute a substantial amendment thereto: 1. Making a change in the allocation priorities or a change in the method of distribution of funds; 2. Carrying out an activity using CDBG funds or program income not previously described in the action plan; or 3. A substantial change in the purpose, scope, location or beneficiaries of an activity previously described in the consolidated plan or action plan. This change shall be defined as the increase or decrease in the cost of any approved activity by more than 25% or the change (increase or decrease) in the service area and/or class of beneficiaries of an activity. Before adopting a substantial amendment to the consolidated or action plan, the City will provide for one public hearing to obtain citizens' views regarding the proposed substantial amendment. This public hearing shall take place at least thirty-one (31) days before the City adopts the substantial amendment. Pursuant to 24 CFR § 91.105(e)(3), this public hearing will be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time is selected because it is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens of this hearing by publishing, in the Valley Times and the Idaho Statesman, at least two weeks in advance of the hearing, and shall include information about the subject of the hearing and notice of opportunity to provide written or oral comment. This notice shall also include, pursuant to 24 CFR § 91.105(c)(3), a summary of the proposed substantial amendment, which summary shall describe the contents and purpose of the proposed substantial amendment and shall include a list of the locations where copies of the entire plan, incorporating the proposed substantial amendment, may be examined. Additionally, also pursuant to 24 CFR § 91.105(c)(2), the City will also publish the proposed substantial amendment in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and to submit comments by: • Making copies of the entire proposed substantial amendment, available at the Meridian Public Library, Meridian City Hall, the Meridian Senior Center, and, as an alternative public involvement technique per the suggestion of 24 CFR § 91.105(a)(2)(ii), on the City's web page; and • Making available a reasonable number of free copies of the substantial amendment to citizens and groups that request it. All materials, announcements, and notices of the hearing will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or in the case of public hearings where a significant City of Meridian, Idaho 7$ Five -Year Consolidated Plan number of non-English speaking residents can reasonably be expected to participate, the City will provide both written interpretation(s) of the proposed substantial amendment one (1) week prior to the public hearing or within 48 hours of a request; and/or oral interpretation at the public hearing. Following the public hearing, pursuant to 24 CFR § 91.105(c), the City shall provide a 30 - day period during which the City shall receive comments by mail, e-mail, in person, and/or by telephone from citizens on the proposed substantial amendment. Pursuant to 24 CFR § 91.105(c)(3), the City shall consider any comments or views of citizens received in writing, or orally at the public hearing in preparing the substantial amendment. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefor, shall be attached to the final substantial amendment. Following the 30 -day comment period on the proposed substantial amendment, the City Council shall, at its regular or a special public meeting, review the proposed substantial amendment and the summaries regarding the incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final substantial amendment. Pursuant to 24 CFR § 91.105(f), citizens will have reasonable and timely access to this City Council meeting. Notice of such meeting will be published in accordance with Idaho Public Meeting laws, accessibility will be controlled by Idaho Open Meetings laws, and regular City Council meetings are held after 5:00 p.m., at Meridian City Hall. Both this time and this location are convenient to actual beneficiaries of CDBG programming, and this location is set up to accommodate persons with disabilities. All materials, announcements, and notices of the meeting will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed plan and provide written or oral comments. Pursuant to 24 CFR § 91.505(c)(1), following the City Council's passage of the resolution adopting the substantial amendment, the City will notify HUD that the substantial amendment has been made via a letter signed by the Mayor. The City shall submit a copy of each substantial amendment to HUD as such substantial amendment occurs. Citizen participation in performance reports 24 CFR g§ 91.105(d)) The City shall provide citizens with reasonable notice and an opportunity to comment on performance reports pursuant to the following method. Before submitting a performance report to HUD, the City will provide for one public hearing to obtain citizens' views regarding the proposed performance report. This public hearing shall take place at least sixteen (16) days before the City adopts the performance report for submittal to HUD. Pursuant to 24 CFR § 91.105(e)(3), this public hearing will be held after 5:00 p.m., at either Meridian City Hall or at the Meridian Senior Center. This time is selected because it is convenient to actual beneficiaries of CDBG programming, and these locations are selected because either are centrally located near residences of CDBG beneficiaries and are set up to accommodate persons with disabilities. Pursuant to 24 CFR § 91.105(e)(2), adequate advance notice of this hearing will be given to citizens by publishing notice of the date, time, and location of the hearing, in the Valley Times and the Idaho Statesman, at least two weeks in advance of the hearing, which notice shall include information about the subject of the hearing and notice of opportunity to provide written or oral comment. City of Meridian, Idaho 79 Five -Year Consolidated Plan Additionally, the City will also publish the proposed performance report in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and to submit comments by: • Making copies of the entire proposed performance report available at Meridian City Hall and, as an alternative public involvement technique per the suggestion of 24 CFR § 91.105(a)(2)(ii), on the City's web page; and • Making available a reasonable number of free copies of the performance report to citizens and groups that request it. All materials, announcements, and notices of the hearing will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed performance report and provide written or oral comments. Pursuant to 24 CFR § 91.105(e)(4), upon request, or in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate, the City will provide both written interpretation(s) of the proposed performance report one (1) week prior to the public hearing or within 48 hours of a request; and/or oral interpretation at the public hearing. Following the public hearing, pursuant to 24 CFR § 91.105(d), the City shall provide a 15 - day period during which the City shall receive comments by mail, e-mail, in person, and/or by telephone from citizens on the proposed performance report. Pursuant to 24 CFR § 91.105(d)(2), the City shall consider any comments or views of citizens received in writing, or orally at the public hearing in preparing the final performance report. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefor, shall be attached to the final performance report. Following the 15 -day comment period on the proposed performance report, the City Council shall, at its regular or a special public meeting, review the proposed performance report and the summaries regarding the incorporation of citizen comments or views provided, and shall vote on a resolution to adopt the final performance report. Pursuant to 24 CFR § 91.105(f), citizens will have reasonable and timely access to this public meeting. Notice of such public meeting will be published in accordance with Idaho Public Meeting laws, accessibility will be controlled by Idaho Open Meetings laws, and regular City Council meetings are held after 5:00 p.m., at Meridian City Hall. Both this time and this location are convenient to actual beneficiaries of CDBG programming, and this location is set up to accommodate persons with disabilities. All materials, announcements, and notices of the meeting will include information about how persons with disabilities and non-English speaking persons may request accommodations in order to review the proposed performance report and provide written or oral comments. Following the passage of the resolution adopting the performance report, the performance report shall be submitted to HUD in accordance with 24 CFR §§ 91.15 and 91.520. Public hearings during program year (24 CFR § 91.105(e)) The City shall provide for two public hearings per year to obtain citizens' views and to respond to proposals and questions, which hearings shall be conducted at two different stages of the program year. Together, the hearings shall address: • Housing and community development needs; • Development of proposed activities; and City of Meridian, Idaho 80 Five -Year Consolidated Plan • Review of program performance. Hearings will be held at times and locations convenient to potential and actual beneficiaries, and with accommodation for persons with disabilities. Meetings (24 CFR § 91.105(f)) The City shall provide citizens with reasonable and timely access to local meetings Availability of the citizen participation plan to the public (24 CFR § 91.105(g)) The citizen participation plan, consolidated plan, action plan, any substantial amendments thereto, and any performance reports shall be available to the public to view at Meridian City Hall and/or distributed electronically upon request. Upon request, any of these documents shall be made available in a form accessible to persons with disabilities. Public access to records (24 CFR § 91.105(h)) The City shall provide citizens, public agencies, and other interested parties with reasonable and timely access to information and records relating to the City's consolidated and action plans and the City's use of CDBG assistance during the preceding five years. Technical assistance to LMI persons (24 CFR § 91.105(i)) The City shall provide assistance to groups representative of LMI persons that request such assistance in developing proposals for funding assistance under the CDBG programs described in the consolidated and action plans. The level and type of assistance provided shall be determined by the City on a case-by-case basis, considering the level and type of assistance requested, City resources reasonably available to meet such request, and the likelihood that such proposal would be accepted on its merits. The City's provision of assistance shall not obligate the City to provide CDBG or other funds to the groups. Complaints (24 CFR § 91.105(j)) The City shall provide the following appropriate and practicable procedure to handle complaints from citizens related to the consolidated or action plans, substantial amendments, and/or performance report. The City shall provide a timely, substantive written response to every written citizen complaint, within fifteen (15) working days, where practicable. Where such response is not practicable, the City shall provide, within fifteen (15) working days, a written response notifying the complainant of such impracticability and stating when a substantive response shall be provided. Use of Citizen Participation Plan (24 CFR § 91.105(k)) The City shall follow its Citizen Participation Plan. Recognition of Responsibility (24 CFR § 91.105(1)) The City recognizes that the requirements for citizen participation do not restrict its responsibility or authority for the development and execution of its consolidated plan. Residential Anti -Displacement and Relocation Assistance Plan (24 CFR §§ 91.105(b)(1) and 42.325(b)) City of Meridian, Idaho 81 Five -Year Consolidated Plan 0 0 The City recognizes that, pursuant to 24 CFR § 42.1(a), all HUD -assisted programs and projects are subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA), set forth at 42 U.S.C. § 4601, as well as Department of Transportation regulations set forth at 49 CFR part 24. The City further recognizes that it is subject to applicable provisions of the Housing and Community Development Act of 1974, set forth at 42 U.S.C. § 5304(d), as set forth in 24 CFR §§ 42.301 et seq. Therefore, it shall be the declared policy of the City of Meridian to establish and follow the plan described below to minimize the adverse impacts on persons of low and moderate income resulting from acquisition and relocation activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended. Displacement Strategy Pursuant to 24 CFR § 570.606(a), the City shall assure that it has taken all reasonable steps to minimize the displacement of families, individuals, businesses, nonprofit organizations, and farms as a result of CDBG-assisted activities. Further, consistent with the goals and objectives of activities assisted under the Housing and Community Development Act of 1974, as amended, the City may take any or all of the following steps, as appropriate under the circumstances, to minimize the displacement of persons from their homes: • Stage any rehabilitation of assisted housing to allow tenants to remain during and after rehabilitation, rehabilitation of empty units to allow the shifting of tenants during rehabilitation of occupied units; ■ Establish facilities to house persons who must be relocated temporarily during rehabilitation; ■ Provide counseling to assist homeowners and renters to understand the range of assistance options available, utilizing existing housing counseling programs to the greatest extent possible; • Give priority in assisted housing units in the neighborhood to area residents facing displacement; • Target Section 8 existing program certificates to households being displaced, and recruit area landlords to participate in the program; ■ Provide counseling and referral services to assist displaced homeowners and renters find alternative housing in the affected neighborhood; ■ Work with area landlords and real estate brokers to locate vacancies for households facing displacement; ■ Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent their placing undue financial burden on long-established owners or tenants of multi- family buildings; and/or ■ Adopt public policies to identify and mitigate displacement resulting from intensive public investment in neighborhoods. Replacement of Dwellina Units The City will replace all occupied and vacant occupiable LMI dwelling units demolished or converted to a use other than as LMI housing as a direct result of activities assisted with CDBG funds on a one -for one basis, unless a written waiver has been received. All replacement housing will be provided within three years of the commencement of the demolition or rehabilitation relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the City will make public and submit to HUD the following information, in writing: City of Meridian, Idaho 82 Five -Year Consolidated Plan 0 ! 1. A description of the proposed activity 2. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate income dwelling units, as direct result of the assisted activities 3. A time schedule for the commencement and completion of demolition or conversion 4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data is not available at the time of the general submission, the City will identify the general location on an area map and the approximate number of dwelling units by size, and provide information identifying the specific location and number of dwelling units by size as soon as it is available 5. The source of funding and a time schedule for the provision of the replacement dwelling units 6. Per 24 CFR § 42.375(b)(5), the basis of concluding that each replacement dwelling unit will remain a low -moderate income dwelling unit for at least ten (10) years from the date of initial occupancy 7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g. a 2 -bedroom unit with two 1 -bedroom units) is consistent with the housing needs of low-income households in the jurisdiction Relocation Assistance The City will provide relocation assistance, as described in 24 CFR § 42.350, to each LMI household displaced by the demolition of housing or by the conversion of a LMI dwelling to another use as a direct result of CDBG-assisted activities. City of Meridian, Idaho 83 Five -Year Consolidated Plan 0 APPENDIX B: MAPS 40 City of Meridian, Idaho 84 Five -Year Consolidated Plan 0 0 Census Tract 10322, Block Group 2 (72.04% LMI): City of Meridian, Idaho 85 Five -Year Consolidated Plan 0 0 Census Tract 10322, Block Group 1 (45.01% LMI): Census Tract 103.21, Block Group 2 (46.06% LMI): City of Meridian, Idaho $6 Five -Year Consolidated Plan CJ APPENDIX C: • COMMUNITY PRIORITY NEEDS SURVEY AND RESULTS City of Meridian, Idaho $$ Five -Year Consolidated Plan • Community Priority Needs Survey The City of Meridian needs your help in identifying current, local housing, community and economic development needs by completing the following survey. The survey results will help indicate priorities that could be funded through the Community Development Block Grant program. Funds can be used for: • housing and housing services for low-income individuals and families • infrastructure improvements in low-income neighborhoods • for handicapped accessibility in city owned buildings and parks • economic development projects that will create jobs for low-income • public services for individuals with special needs Assign a priority to each listed need (circle or highlight priority): Public Facility Needs Neighborhood Facilities Parks and/or Recreation Facilities Health Facilities Parking Facilities Solid Waste Disposal Improvements Non -Residential Historic Preservation Handicapped Accessibility Needs Other Needs Comments Water/Sewer Improvements Street Improvements Sidewalks Sewer Improvements Flood Drain Improvements Other Infrastructure Needs Other Needs Comments City of Meridian, Idaho Five -Year Consolidated Plan High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None Infrastructure Improvement Needs High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None Handicapped Services Transportation Services Substance Abuse Services Employment Training Health Services Other Public Service Programs Other Needs Comments Owner -Occupied Rehabilitation Rental Unit Rehabilitation First Time Homebuyers Assistance Single family Development Multi -family Development Other Needs Comments Public Service Needs High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None Housing Needs High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None Economic Development Rehabilitate, Publicly or Privately Owned Commercial/Industrial Buildings High Infrastructure Development High Other Commercial/Industrial Improvements High Micro -Enterprise Assistance High Technical Assistance High Downtown Revitalization High Other Needs Comments Medium Low None Medium Low None Medium Low None Medium Low None Medium Low None Medium Low None City of Meridian, Idaho LLLL Five -Year Consolidated Plan Anti -Crime Programs Crime Awareness High Medium Low None Other Anti -Crime Programs High Medium Low None Other Needs Comments Youth Programs Youth Centers High Medium Low None Child Care Centers High Medium Low None Youth Services High Medium Low None Child Care Services High Medium Low None Other Youth Programs High Medium Low None Other Needs Comments Senior Programs Senior Centers High Medium Low None Senior Services High Medium Low None Other Senior Programs High Medium Low None Comments Planning Planning High Medium Low None Comments City of Meridian, Idaho MMMM Five -Year Consolidated Plan 0 0 Emergency Shelter Transitional Housing Job Training Substance Abuse Treatment Mental Health Care Veterans Victims of Domestic Violence Youth Other Needs Comments Name: Title: Department:_ Phone Number: Please return by: Please return to: Homeless and At Risk Homeless MAY 11, 2007 High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None High Medium Low None THANK YOU Emily Kane City of Meridian 703 Main Street Meridian, ID 83642 (208) 898-5506 kanee@meridiancity.org City of Meridian, Idaho NNNN Five -Year Consolidated Plan Introduction: Community Priority Needs Survey In order to maximize citizen input in the development of the proposed consolidated plan, the foregoing Comm inity Priority Needs Survey was developed and distributed to help determine community priorities. The survey was distributed through the City's website and handed out at the Town Hall meeting as well as meetings of the Chamber of Commerce, City Council, Coffee with the Mayor, Fair Housing working group, Mayor's Youth Advisory Council, and Mayor's Faith Ambassadors Council. Results of the Survey From the responses, each of the categories was tabulated to determine the highest priorities. Written comme its overwhelmingly expressed a need for safe and supervised programs for children, cleaner neighborhoods, a thriving downtown, and continued crime prevention. All comments included in the surveys were recorded and are listed below. Botl' the priority tabulations and comments were included in the development of the Ccnsolidated Plan. The highest ranked survey responses were as follows: Public Facility: 1. Parks and/or Recreation Facilities 2. Parking Facilities Infrastructure Improvement: 1. Street Improvements 2. Sidewalks Public Service: 1. Transportation Services 2. Substance Abuse Services Housing Needs: 1. First Time Homebuyers Assistance 2. Owner -Occupied Rehabilitation Economic Development: 1. Downtown Revitalization 2. Infrastructure Development Anti -Crime Programming: 1. Crime Awareness 2. Anti-crime Programs Youth Programming: 1. Youth Centers 2. Youth Services Senior Programming: 1. Senior Services 2. Senior Centers Homeless/At Risk Homeless 1. Substance Abuse Treatment 2. Victims of Domestic Violence Comments provided with Survey responses The following comments were provided by citizens on completed surveys submitted to the City: Public Facilities: • Ensure that downtown Heridian has ADA compliant access throughout downtown. City of Meridian, Idaho 93 Five -Year Consolidated Plan 0 0 • Meridian is relatively underserved on a per capita basis for parks/green space in community. • Parking in Old Town/D )wntown is a perpetual problem. Idaho Truss and other industrial operations do not provide parking for their employees so they take up all parking available to patrons of Old Town businesses. • A parking facility need:, to be added downtown. • A need for adequate schools (capacity). • Need community center, two swimming pools and performing arts center. • A lot of people, not just children and seniors, in our community are without insurance. There are eery few options for people who don't qualify for state aid but still can't afford health care. • Recreation -community building. • Van service for disabled and seniors. • Senior and adult classes lacking without sidewalks and wheel chair or stroller access. • Keep public facilities in direct line with growth, using moratoriums as needed. • Community recreation building such as Nampa—good. • Food bank used to be a movie theater, make it back into theater to show non- popular/foreign/documentary films. • Better recycling—more differentiation. • We should focus on our urgent needs first. • Downtown public parking in Old Town. Street parking is not adequate and parking tickets are becoming the norm not the exception. Downtown building plans, renovation and 1 unds. • More parking downtown so the great people of Meridian can come to Old Town and enjoy dining, shopping, etc. Sidewalks are also an issue. How can the people of Meridian get to the businesses? • More skate parks or parks based for teens. Infrastructure Improveme it: • As Meridian continues ':o grow infrastructure (repair/replacement) should be of major concern, costs of materials are also a factor. • Renovation of downtown is a major priority for MDC and the City. • Residential lots in Old 'down are often overrun with weeds; Code Enforcement budget could be increased to help eliminate this problem. • Downtown streets, sidewalks, curbs are dreadful one block of Main and Meridian Road. • Old Town is not pedestrian -friendly, either in the business/commercial areas or in residential areas. Sidewalk installation, improvement, and connectivity would go a long way to making Old Town a place people want to shop, eat, live, and socialize. • Old town businesses, without sidewalks lack continuity. • Overhead sidewalk. • Need to replace 4 -way stops with major intersections w/traffic signals. • Most of Meridian has u seven sidewalks, inaccessible for wheelchairs and strollers, and several stretches c,f street have room for sidewalks with none ever being put it. • So many people are m Dving in that we need to keep up with it. • Concerned about some of the high water tables. Public Service: • The City needs public transportation, both bus and rail. • Adequate police and fire protection. City of Meridian, Idaho 94 Five -Year Consolidated Plan 0 • Are local/state/county support services adequate to meet current local need? • Public transportation a id substance abuse rehab facilities are on everyone's wish list but financial resources are sparse and there seems to be much disagreement about how best to implement solutions. • Neighborhood associat on can get grants. Can you go to individual neighborhoods create Dissociations to help get matching grants, etc. What I want Meridian to represent i the small town it was when I was growing up even though it's bigger. Create that small town feel. • Right now there needs to be health services that way the youth or young adults can be health in order :o help other people. Plus the abuse level needs to go way down. People need to have maybe activities to unite families so there is less or no abusing. • Education programs. • There is no bus system through Meridian and there needs to be. Several people in the community don't own cars and traffic has also become a real problem. The answer is providing another option, not more road construction. • Bus service. Community College or tech school in the area would be great. Housing: • Vertically integrated (mixed-use) options • Analysis of housing sto--k to inform housing needs. • Lots of Mc Mansions going in but not a lot of affordable housing. Smaller -scale, quality housing, e.g., apartments would be helpful. • Need to support lower ncome families get a start and improve existing housing to beautify the community. • Low-income housing (FUD S-8), low-income long-term care, residential care homes (assisted living). • Assist low-income neig iborhoods in rehabilitation of their homes, through money or training classes or rn:tworks developed with work crews. • Affordable housing. • People moving into the area buy new homes at outrageous prices while many who grew up and have worked here all their lives are in Vow income apartments or duplexes stuffed into once -nice neighborhoods. • Elderly homeowners or limited income, disabled homeowners. • Property costs have skirrocketed and our youth struggle to own a home. • Need more HUD housing in Meridian (my son is on the list @ James Court Apts. and has been told it'll to 2 years before he will get a 1 bedroom apartment. • Refurbish older homes. Develop condos and apartments. • Low-income senior housing. Economic Development: • Other LID Districts for funding reinvestment properties (redevelopment). • Refer/reference MCD U •ban Renewal Plan, Market Study, and Comprehensive Plans to address econo nic development. Sage Comprehensive Economic Development Strategy. • Promote small and new businesses/slow down traffic through Meridian. • Re -develop Meridian dcwntown so we do not have to leave Meridian (but not so much the large Mega slores). • Connect downtown for Business and access ability. • Downtown area from Franklin to Cherry Lane, W. 1St to E. 2"d, make an area of shops, services and iteins that would create a "walking" downtown to use for residents and tourism. Make people want to come to Downtown Meridian. Keep a "small town" atmosphere will keeping up with growth. City of Meridian, Idaho 95 Five -Year Consolidated Plan • E Need more shops/sery ces that would bring people downtown. Could be encouraged by investir g in small businesses but first need to address inadequacies of Old To Nn infrastructure. Chicken and egg problem, plus relates to parking concerns as well. Old Town not currently an attractive place to go out on a limb with a fledging business. A theme (i.e. Leavenw)rth, WA) with flowered planters in front of businesses to beautify downtown. It looks a bit shabby. Would love to see an old fashioned drug store with soda counter. Artist rendering of 3/27/07 newspaper for downtown looked beautiful. Infrastructure downtown should probably be high priority. Anti -Crime Programs: • Meridian and Treasure Valley have a lower than national average crime rate. Additional growth could change this in the future. • As crime rises I think vie need to have more programs in place to assist residents in not only prevention but in talking action within their neighborhoods. • Crime prevention through environmental design. • Community outreach programs. • Gangs are a growing problem in the Treasure Valley, so is meth. Not fully mushroomed in Meridien yet, but we can't hide for much longer. Not sure what is best way to prevent -rime growth so difficult to comment on needs in this area. Youth Programs: • Consider joint-use/mul :i -purpose facility that integrates youth ad seniors. • A Community Building `or youth. • Need to support and lif: up our youth to promote the next generation. • Youth services are high priority already with Meridian City. • Youth services all around need to be addressed to help reduce crime create a stable atmosphere thrcughout Meridian and to raise expectations of our youth. Help youth/young adull:s start new businesses, provide training/information/m�:ntoring. • Need positive youth programs that will help the youth make possible choices. • Youth groups involvement. • Inter -school events. • Daycare costs for those! living and working in this area amounts to about 60% of income, it's unreasonable. • Boys and Girls Club reaches hundreds of youth, many of whom are minorities, LMI or kids of single working parents. They desperately need better facilities and more resources. They do amazing things with very little, plus money invested in youth may be key to CLitting down on crime and drugs. • It would be great to sef: more activities offered by the Parks and Rec. Dept. which included youth a id families. • After school programs. • Childcare is always a struggle for the working sector, convenient centers are hard to find. Senior Programs: • Community education, more recreation programs—including strength training, nutrition, cooking class,:s. Private business partnerships to support. • Consideration of our older citizens and some nicer facilities so we don't always have to just make due. City of Meridian, Idaho 96 Five -Year Consolidated Plan • New and larger senior :enter. More emphasis should be put on the needs of our growing senior commu iity. • Subsidize senior van rides for disabled. • There are many senior:; in Meridian and we need to put more money into the Senior Center and upgrading the facility. • Let our seniors know h,)w much we value them—throughout their lives. • Involve seniors. • Article in Statesman said that Senior Center provides meals for seniors who would not otherwise eat. Very active senior community also doing great things with limited resources. • Transportation for seniors and disabled individuals. Plannina: • Local planning capacity is very good @ City of Meridian. Sage has regional planner. Compass—MPO. • Particularly for land use and transportation. • Definitely need to plan and continually review every six months and adjust as need. • More advertisement anJ invitations must be done for meetings such as these. A lot of people have gooc opinions that don't get listened to. • What do we want Meric'ian to look/feel like in 10, 20 years and beyond? • Very capable City Planr ing Department covers these issues. Code Enforcement is inundated, however. • Specific short-term anc long-term plans/solutions with associated expenses involving downtown renovation. Homeless and At Risk Homeless: • As home values continue to accelerate the associated issues of homelessness will grow. • Job losses in suburban communities are also becoming more prevalent and could become a factor if local economy tanks/recession. • This population will rise simply because of rise in population, start now to solve this problem before it starts. • Family shelters. • Facilities for abused/neglected animals. • There is a dearth of the se services in Meridian although those in need can travel to Boise to find them. 4ny improvements in any one of these areas within Meridian would be positive. • Domestic violence is common, a place to stay is an issues. Meridian doesn't have a visible homeless population, but could increase with more low-income population in the area. We should be prepared. Homeless population with drug abuse can't recover—high priority. City of Meridian, Idaho 97 Five -Year Consolidated Plan • APPENDIX D: TOWN HALL MEETING 0 City of Meridian, Idaho 98 Five -Year Consolidated Plan are inVj• ou teAto share ou.r ideas or� f the fL4_tVre of COMMUNITY DEVELOPMENT (w Mer�ol%a v�,! Where: Meridian Senior Center • 888-5555 133 W. Broadway Ave. ■ Meridian, Idaho who: Meridian Residents • Businesses Community Organizations ■ Agencies Come cleat About: Housing, Community, and Economic Development Needs The City of Meridian is preparing a Flan under which it will receive federal funds that will be invested in our community. The City may use these funds to revitalize neighborhoods, establish and improve community facilities and services, and expand economic opportunities, principally for low -moderate -income persons. Mayor Tammy de Weerd is asking N eridian residents, businesses, community organizations, and agencies to come together -:o provide insight to assist in this planning process. For More %wforvv-vleww: Kay Frances, Planning Consultant ■ 433-0321 ■ kfrances@attnet See Uo k there! City of Meridian 99 Live -Year Consolidated Plan 0 0 YOU ARE INVITED TOJOLVL tke M12 I/) Dr AT A TOWN HALL MEETINGI Mere: whevw: chat about: More iwfo: Meridian Senior Center - 133 W. Broadway Ave. ■ Meridian, Idaho - 888-5555 Thursday, May 10, 2007.7:00 to 8:30 p.m. Housing, Community, and Economic Development Needs Kay Frances, Planning Consultant - 433-0321 - kfrances@attnet The City of Meridian is preparing a plan under which it will receive federal funds that will be invested in our community. The City may use these funds to revitalize neighborhoods, establish and improve community facilities and services, and expand economic opportunities, principally for low -moderate -income persons. Mayor Tammy de Weerd is asking Meridian residents, businesses, community organizations, and agencies to come together to provide insight to assist in this planning process. see IJi olt there! Introduction: Town Hall Meeting In order to maximize citizen input in the development of the proposed consolidated plan, the City held a Town Hall meeting at the Meridian Senior Center on May 10, 2007. The foregoing full-page invitational flyer was posted physically and online, and distributed in person, by mail, and by e-mail throughout the community. In April, each Meridian utility bill contained a copy of the above smaller invitational flyer, thereby reaching approximately 26,000 residents. Minutes of the May 10, 2007 Town Hall Meeting The following minutes of the May 10, 2007 Town Hall meeting were recorded by Meridian Community Communications Coordinator Shelly Houston. City of Meridian 100 Five -Year Consolidated Plan Date: Thursday, May 10, 2007 Time: 7:00 — 8:45 pm Location: Meridian Senior Center Cafeteria Attendees: Facilitator Kay Frances * Meridian Mayor Tammy de Weerd * Assistant Shelly Houston 37 Meridian residents Welcome and Introductions Kay Frances Community Needs & Priorities Survey Explained & Administered Kay Frances Public Input Primary Facilitator. • Kay Frances Secondary Facilitator. Mayor Tammy de Weerd Questions discussed: Will Meridian ever place a moratorium on development? How does the highway district prioritize projects and allocate funds? What is the city doing to help existing businesses? What's the Mayor's opinion on whether the valley should support a community college? What is the old City Hall building going to be used for once it is vacated next fall? Could the Old Town Library be torn down to make room for a parking lot? Could the Old Town Library be made into a specialty historical library? How will the feedback gathered on the Community Needs Survey be used? Would the creation of crosswalks qualify as a use for the federal CDBG funds? Would on -street bike lanes and paths qualify as a use for the federal CDBG funds? How much length of sidewalk would $250,000 buy? When will Phase I of downtown's split corridor project begin? Can federal CDBG funds be used to create a rehab center or owner -occupied elder care facility? Can the CDBG funds be invested in an interest-bearing account of some sort? Can CDBG funds be used to help neighborhoods form neighborhood associations? How could a pedestrian mall work in downtown Meridian? Main and Meridian will both be super - busy. How do I form a neighborhood association? Comments / Ideas: Four-way stops cause traffic to back up. Idaho has the worst education of any state in the nation. We need a community college. It's hard to safely cross the intersection at Main & Cherry Lane (to access Albertsons). Downtown Meridian has a lack of sidewalks. The Meridian Senior Center should somehow be connected to downtown (sidewalk, pathway). Meridian needs a community recreation center for all ages (like the new one in Jerome, Idaho). We need places and events to bring people downtown to mingle. The old school district admin building or Valley Shepherd Church could be a community center. Curbs, curb cuts, sidewalks and gutters are needed in low-income sections of downtown. Smoke detectors for low-income homes. If we improve downtown, we'll improve all of Meridian in general. One-way streets will make it hard for downtown residents to navigate quickly. Let's create a focus that makes downtown more attractive to small business. Like Boise's north end. I want to buy older homes downtown and make them into 8 -bed care facilities that are ADA - compliant. City of Meridian, Idaho 101 Five -Year Consolidated Plan APPENDIX E: PROOF OF PUBLICATION OF NOTICE City of Meridian, Idaho 102 Five -Year Consolidated Plan 0 ,� 71#1qMMM-1 I City of Meridian, Idaho 103 Five -Year Consolidated Plan 7r PA 9= 1 %8 City of Meridian, Idaho Five -Year Consolidated Plan 104 Ln 0 APPENDIX F: CITY COUNCIL RESOLUTION NO. 07-572 City of Meridian 106 Five -Year Consolidated Plan MY OF NERIOMN RESOLUTION0 �. 7; i :.:�.(' a! s ar t :a t•.• €� �,; as �:_ 7771. =t r receive .i _.. Yaw i! Community tDevelopmentBlock w IF i. ,t Aulding; and Y.. ! " lA 0 f.,rtl / 1 .:- � i'. , / -. �� S� K € i !.f. � •- t 1 M ' f ;,. s 4 i .'til. E � 3C A ,ry ;. € R ....;! ' 27 -July 27, 2007; W. _ _ �, a_ € , g / .... k / ' t. . I 4 A idt . A A € %i t t:T. .S F i. € M41 A City of Meridian, Idaho 107 Five -Year Consolidated Plan • Section 1at the 2007 Action Plan, a copywhich t ;r w hento a; EXHIBIT B and m*corvorated hacin by reference, be. and its adoption and approval. ADOFfED by a of the City of Meridian, a, hds APPROVED A i e the Mayor of the City of MeMan, Idaho, this _2!�7day of ! M t City of Meridian, Idaho 108 Five -Year Consolidated Plan 0 APPENDIX G: TABLES 0 City of Meridian, Idaho 109 Five -Year Consolidated Plan 0 0 TABLE 1A HOMELESS AND SPECIAL NEEDS POPULATIONS Continuum of Care: Housing Ga Analysis Chart Current Under Unmet Inventory Development Need/ Ga Individuals Beds Emergency Shelter 218 0 0 Transitional Housing 107 0 7 Permanent Supportive Housing 44 0 93 Total 369 0 100 Persons in Families With Children (Family Households): Beds Emergency Shelter 92 0 0 Transitional Housing 324 0 0 Permanent Supportive Housing 66 0 24 Total 482 0 24 Continuum of Care: Homeless Population and Subpopulations Chart Part 1: Homeless Population Sheltered c. Chronic Substance Abuse Unsheltered Total Emergency Transitional e. Persons with HIV/AIDS N/ Number of Families with Children 17 38 2 57 (Family Households): 1. Number of Persons in Families 41 124 6 171 with Children 2. Number of Single Individuals 295 12 94 401 and Persons in Households without children (Add Lines Numbered 1 & 2 336 136 109 581 Total Persons Part 2: Homeless I Sheltered Unsheltered Total Subpopulations 22 1 26 b. Seriously Mentally I11 6 c. Chronic Substance Abuse 19 d. Veterans 2 e. Persons with HIV/AIDS N/ f. Victims of Domestic Violence 12 g. Unaccompanied Youth (Under 0 18) City of Meridian, Idaho Five -Year Consolidated Plan 110 TABLE 1B NON -HOMELESS SPECIAL NEEDS POPULATIONS City of Meridian, Idaho 111 Five -Year Consolidated Plan Priority Dollars SPECIAL NEEDS Need Level Unmet to Multi- Annual SUBPOPULATIONS High, Need Addres Year Goals Medium, s Goals Low, Unmet No Such Need Need Elderly Low 10 $1,500,0 0 units 0 units units 00 Frail Elderly Low 5 units $500,00 0 units 0 units 0 Severe Mental Illness Low 0 units --- 0 units 0 units Developmentally Disabled Low 3 units $300,00 0 units 0 units 0 Physically Disabled Low 5 units $500,00 0 units 0 units 0 Persons w/ Alcohol/Other Drug Low 0 units --- 0 units 0 units Addictions Persons w/HIV/AIDS Low 0 units --- 0 units 0 units Victims of Domestic Violence Low 0 units --- 0 units 0 units Other Low 0 units --- 0 units 0 units TOTAL 23 $2,800,0 0 units 0 units units 00 City of Meridian, Idaho 111 Five -Year Consolidated Plan 0 0 TRANSITION TABLE IC (TABLE 1A/1B CONTINUATION SHEET) SUMMARY OF SPECIFIC HOUSING/ COMMUNITY DEVELOPMENT OBJECTIVES Obj # Specific Objectives Sources of Funds Performance Indicators Expected Number Actual Number Outcome/0 bjective* Homeless Objectives 2c-1 The City will support faith -based groups and local non -profits with referrals to transitional housing and homeless shelters located in Ada County. CDBG, other federal, state, local, and private Distribute Community Resource Directory 20 referrals DH -1 Special Needs Objectives Other Objectives City of Meridian, Idaho 112 Five -Year Consolidated Plan 0 0 TABLE 1C SUMMARY OF SPECIFIC OBJECTIVES Availabili Accessibi lit r of Decent Hous ng DH -1 Specific Objective Source Year Performance Expected Actual Percent of Indicators No. no. Complete Funds DH Objective 2-6: The CDBG/ 2007 0 0 % 1.1 City will help non- other 2008 0 0 profit and for-profit 2009 0 0 developers and 2010 0 0 builders construct one 2011 1 1 unit/facility 1 (1) new housing or MULTI-YEAR GOAL: 1 % facilities for homeless, One (1) new housing or special needs, or facilities for homeless, elderly populations. special needs, or elderly populations Affordability of Decent Housing DH -2 DH Objective 2-1: The CDBG/ 2007 1 AHTF estab. 1 % 2.1 City will create an other 2008 0 0 Affordable Housing 2009 0 0 % Task Force (AHTF) to 2010 0 0 % make recommend- 2011 0 0 % ations to the Mayor MULTI-YEAR GOAL: 1 % and City Council to AHTF continues to work facilitate the creation toward improving of, preservation of, affordable housing and dissemination of opportunities in the City. information regarding affordable owner - occupied housing. DH Objective 2-2: The CDBG/ 2007 0 0 % 2.2 City will invest CDBG other 2008 1 1 % funds in funding and 2009 1 1 filling affordable 2010 1 1 % housing units. 2011 1 2 2 % MULTI-YEAR GOAL: 5 % Five (5) new affordable housing units DH Objective 2-3: As CDBG/ 2007 1 1 2.3 deemed feasible, the other 2008 0 0 City will acquire and 2009 0 0 demolish, clear and/or 2010 0 0 % dispose of property to 2011 0 0 make way for new MULTI-YEAR GOAL: 1 % affordable housing One (1) structure or lot units. acquired, removed, and/or disposed of. City of Meridian, Idaho 113 Five -Year Consolidated Plan 0 0 DH Objective 2-7: The CDBG 2007 150 150 % 2.4 City will provide 2008 0 0 % information, referral 2009 0 0 % to housing counseling 2010 0 0 services, first-time 2011 0 0 % homebuyer MULTI-YEAR GOAL: 150 assistance, and Distributed to fifty (50) accessibility residents of C.B. 10322, improvements grants Tract 2 and one hundred through Community (100) other residents Resource Directory. Sustainability of Decent Housing (DH -3) DH Objective 2-4: The CDBG/ 2007 1 activity 1 % 3.1 City will participate on other 2008 1 activity 1 boards and 2009 1 activity 1 committees of local 2010 1 activity 1 % organizations and 2011 1 activity 1 % cooperate with other local governments to promote affordable MULTI-YEAR GOAL: Five (5) fair housing activities 5 rental housing opportunities. DH Objective 2-5: CDBG/ 2007 20 persons 20 3.2 Planning/Building other 2008 20 persons 20 Department will 2009 20 persons 20 % continue to inform 2010 20 persons 20 and educate the 2011 20 persons 20 % general public, non- MULTI-YEAR GOAL: 100 % profit agencies, and One hundred (100) the private sector persons educated housing industry about the dangers of lead-based paint. DH Objective 2-8: Based CDBG/ 2007 0 0 3.3 upon availability, the other 2008 0 0 City will purchase 2009 0 0 % Dollar HUD Homes 2010 0 0 % and sell as affordable 2011 1 1 1 1 % housing. MULTI-YEAR GOAL: 1 % One (1) HUD Dollar Home purchased, marketed DH Objective 2-9: The CDBG/ 2007 2 families 2 % 3.4 City will support other 2008 2 families 2 % activities that increase 2009 2 families 2 % the awareness of 2010 2 families 2 % available affordable 2011 2 families 2 homeownership MULTI-YEAR GOAL: 10 % opportunities and Ten (10) families with programs. increased awareness City of Meridian, Idaho 114 Five -Year Consolidated Plan 0 . 0 Availability Accessibility of Suitable Living -Environment CSL -1 N/A 2007 % 2008 2009 2010 2011 MULTI-YEAR GOAL 0/0 Affordability of Suitable L vina Environment' SL -2 N/A 2007 2008 2009 2010 2011 MULTI-YEAR GOAL 0/0 Sustainability of Suitable Living Environment (SL -3) SL Objective 3-1: Code CDBG/ 2007 2 CE cases 2 3.1 Enforcement Officers other 2008 2 CE cases 2 will help to reduce 2009 2 CE cases 2 0/0 deterioration of this 2010 2 CE cases 2 0/0 neighborhood by 2011 2 CE cases 2 0/0 working with residents to enforce property maintenance codes. MULTI-YEAR GOAL: Ten (10) CE cases opened and resolved in C.B. 10 10322 Tract 2 SL Objective 3-2: The City CDBG/ 2007 1 activity 1 3.2 will organize other 2008 1 activity 1 0/0 neighborhood clean-up 2009 1 activity 1 0/0 and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 0/0 Five (5) clean-up and/or improvement activities SL Objective 3-3: The City CDBG/ 2007 5 residents 5 % 3.3 will help address key other 2008 5 residents 5 % social and human 2009 5 residents 5 % service needs, 2010 5 residents 5 % especially those related 2011 5 residents 5 % MULTI-YEAR GOAL: 25 % to family support, youth development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and employment training. City of Meridian, Idaho 115 Five -Year Consolidated Plan 0 0 Availabili Access bility of Economic Opportuni (EO - N/A 2007 % 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL: % Affordabilityof Economic Opportunity EO -2 N/A 2007 % 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL: % Sustainability of Economic Opportunity (EO -3) EO Objective 1-1: The City CDBG/ 2007 0 0 % 3.1 will support the efforts other 2008 0 0 % of the Meridian 2009 2 2 % Development 2010 2 2 % Corporation to 2011 2 2 % implement the Urban MULTI-YEAR GOAL: 6 % Renewal Area Plan in Six (6) new LMI jobs revitalizing downtown. EO Objective 1-2: The City CDBG/ 2007 0 0 % 3,2 will support the efforts other 2008 0 0 % of the Meridian 2009 3 3 % Development 2010 3 3 % Corporation to 2011 4 4 % implement the Urban MULTI-YEAR GOAL: 10 % Renewal Area Plan in Ten (10) businesses locate revitalizing downtown. in Meridian URA Nei hborhood Revitalization (NR - NR Objective 3-1: Code CDBG/ 2007 2 CE cases 2 % 1.1 Enforcement Officers other 2008 2 CE cases 2 % will help to reduce 2009 2 CE cases 2 % deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 % working with residents MULTI-YEAR GOAL: 10 % to enforce property Ten (10) CE cases opened maintenance codes. and resolved in C.B. 10322 Tract 2 NR Objective 3-2: The City CDBG/ 2007 1 activity 1 % 1.2 will organize other 2008 1 activity 1 % neighborhood clean-up 2009 1 activity 1 % and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 % Five (5) clean-up and/or im rovement activities City of Meridian, Idaho 116 Five -Year Consolidated Plan 0 0 NR Objective 3-3: The City CDBG/ 2007 5 residents 5 1.3 will help address key other 2008 5 residents 5 social and human 2009 5 residents 5 service needs, 2010 5 residents 5 especially those related 2011 5 residents 5 to family support, youth development, child MULTI-YEAR GOAL: Twenty-five (25) C.B. 25 % care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial counseling, victims of services, programs domestic violence, veteran's affairs, transportation, educational, and employment training. Other 0-1 N/A 2007 % 2008 2009 % 2010 % 2011 MULTI-YEAR GOAL: % Other (0-2) N/A 2007 2008 2009 2010 2011 MULTI-YEAR GOAL: City of Meridian, Idaho 117 Five -Year Consolidated Plan • TABLE 2A a PRIORITY HOUSING NEEDS/INVESTMENT PLAN TABLE Renter Small Related 0-30% 75% 31-50% 85.3% 51-80% 34.5% Large Related 0-30% ✓ 100% 31-50% 82.6% 51-80% 75% Elderly 0-30% 44.4% 31-50% 100% 51-80% 46.2% All Other 0-30% 87.5% 31-50% 1000/0 51-80% 34.6% Owner Small Related 0-30% 80.8% 31-50% 20.9% 51-80% 34.5% Large Related 0-30% ✓ 100% 31-50% 68.8% 51-80% 69.1% Elderly 0-30% 61.5% 31-50% 20.9% 51-80% 25.5% All Other 0-30% 75.0% 31-50% 72.1% 51-80% 76.7% Elderly 0-80% 56.S% Frail Elderly 0-80% unknown Severe Mental Illness 0-80% unknown Non- Homeless Special Physical Disability 0-80% unknown Developmental 0-80% unknown Alcohol/Drug Abuse 0-80% unknown Needs HIV/AIDS 0-80% unknown Victims of Domestic 0-80% unknown Source: Comprehensive Housing Affordability Strategy (CHAS) Data City of Meridian, Idaho 118 Five -Year Consolidated Plan M N TABLE 2C SUMMARY OF SPECIFIC OBJECTIVES Availabili ° Accessibili of Decent Hous ng DH -1 Specific Objective Source Year Performance Expected Actual Percent of Indicators No. no. Complete Funds DH Objective 2-6: The CDBG/ 2007 0 0 % 1.1 City will help non- other 2008 0 0 % profit and for-profit 2009 0 0 % developers and 2010 0 0 % builders construct one 2011 1 1 unit/facility 1 % (1) new housing or MULTI-YEAR GOAL: 1 % facilities for homeless, One (1) new housing or special needs, or facilities for homeless, elderly populations. special needs, or elderly populations Afforda ility of Decent Housing DH -2 DH Objective 2-1: The CDBG/ 2007 1 AHTF estab. 1 % 2.1 City will create an other 2008 0 0 % Affordable Housing 2009 0 0 % Task Force (AHTF) to 2010 0 0 % make recommend- 2011 1 0 0 1 % ations to the Mayor MULTI-YEAR GOAL: 1 % and City Council to AHTF continues to work facilitate the creation of, preservation of, and dissemination of information regarding toward improving affordable housing opportunities in the City. affordable owner - occupied housing. DH Objective 2-2: The CDBG/ 2007 0 0 % 2.2 City will invest CDBG other 2008 1 unit 1 % funds in funding and 2009 1 unit 1 % filling affordable 2010 1 unit 1 % housing units. 2011 2 units 2 % MULTI-YEAR GOAL: 5 % Five (5) new affordable housing units DH Objective 2-3: As CDBG/ 2007 1 bldg or lot 1 % 2.3 deemed feasible, the other 2008 0 0 % City will acquire and 2009 0 0 % demolish, clear and/or 2010 0 0 % dispose of property to 2011 0 0 % MULTI-YEAR GOAL: 1 % make way for new affordable housing One (1) structure or lot units. acquired, removed, and/or disposed of. City of Meridian, Idaho 127 Five -Year Consolidated Plan so so DH 2.4 Objective 2-7: The City will provide information, referral to housing counseling CDBG 2007 150 CRDs 2008 0 2009 0 2010 0 150 0 0 0 % services, first-time homebuyer assistance, and accessibility improvements grants 2011 0 0 % MULTI-YEAR GOAL: Distributed to fifty (50) residents of C.B. 10322, Tract 2 and one hundred 150 i % through Community (100) other residents Resource Directorv. Sustainability of Decent Housing ,,(DH -3) DH 3.1 Objective 2-4: The City will participate on boards and CDBG/ other 2007 2008 2009 1 activity 1 activity 1 activity 1 1 1 committees of local 2010 1 activity 1 % organizations and 2011 1 activity 1 cooperate with other local governments to promote affordable rental housing MULTI-YEAR GOAL: Five (5) fair housing activities 5 opportunities. DH Objective 2-5: CDBG/ 2007 20 persons 20 % 3.2 Planning/Building other 2008 20 persons 20 % Department will 2009 20 persons 20 continue to inform 2010 20 persons 20 % and educate the general public, non- profit agencies, and the private sector 2011 20 persons 20 % MULTI-YEAR GOAL: One hundred (100) persons educated 100 % housing industry about the dangers of lead-based paint. DH Objective 2-8: Based CDBG/ 2007 1 $1 home 1 % 3.3 upon availability, the other 2008 0 0 City will purchase 2009 0 0 Dollar HUD Homes 2010 0 0 and sell as affordable 2011 0 0 % housing. MULTI-YEAR GOAL: 1 One (1) HUD Dollar Home purchased, marketed DH Objective 2-9: The CDBG/ 2007 2 families 2 3.4 City will support other 2008 2 families 2 activities that increase 2009 2 families 2 the awareness of 2010 2 families 2 available affordable 2011 2 families 2 % homeownership opportunities and MULTI-YEAR GOAL: Ten (10) families with 10 % programs. increased awareness City of Meridian, Idaho Five -Year Consolidated Plan 128 w Availability Accessibility of Suitable Living Environment SL -1 N/A 2007 % 2008 2009 2010 2011 MULTI-YEAR GOAL Affordability of Suitable Lavin -Environment SL -2 N/A 2007 2008 % 2009 2010 2011 MULTI-YEAR GOAL Sustainability of Suitable Living Environment (SL -3) SL Objective 3-1: Code CDBG/ 2007 2 CE cases 2 3.1 Enforcement Officers other 2008 2 CE cases 2 will help to reduce 2009 2 CE cases 2 deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 working with residents MULTI-YEAR GOAL: 10 to enforce property maintenance codes. Ten (10) CE cases opened and resolved in C.B. 10322 Tract 2 SL Objective 3-2: The City CDBG/ 2007 1 activity 1 % 3.2 will organize other 2008 1 activity 1 % neighborhood clean-up 2009 1 activity 1 and/or improvement 2010 1 activity 1 activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 Five (5) clean-up and/or improvement activities SL Objective 3-3: The City CDBG/ 2007 5 residents 5 3.3 will help address key other 2008 5 residents 5 social and human 2009 5 residents 5 % service needs, 2010 5 residents 5 especially those related 2011 5 residents 5 to family support, youth MULTI-YEAR GOAL: 25 development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and employment training. City of Meridian, Idaho Five -Year Consolidated Plan 129 so N Avallabili Access bility of Economic Opportuni ; (EO - N/A 2007 % 2008 2009 2010 2011 % MULTI-YEAR GOAL: Affordability of Economic O °ortuni EO -2 N/A 2007 % 2008 2009 % 2010 % 2011 MULTI-YEAR GOAL: Sustainability of Economic Opportunity (EO -3) EO Objective 1-1: The City CDBG/ 2007 0 0 % 3.1 will support the efforts other 2008 0 0 of the Meridian 2009 2 LMI jobs 2 Development 2010 2 LMI jobs 2 % Corporation to 2011 1 2 LMI jobs 2 implement the Urban Renewal Area Plan in revitalizing downtown. MULTI-YEAR GOAL: Six (6) new LMI jobs 6 EO Objective 1-2: The City CDBG/ 2007 0 0 % 3.2 will support the efforts other 2008 0 0 of the Meridian 2009 3 businesses 3 Development 2010 3 businesses 3 % Corporation to 2011 4 businesses 4 % implement the Urban MULTI-YEAR GOAL: 10 % Renewal Area Plan in Ten (10) businesses locate revitalizing downtown. in Meridian URA Nei hborhood Revitalization` (NR - NR Objective 3-1: Code CDBG/ 2007 2 CE cases 2 % 1.1 Enforcement Officers other 2008 2 CE cases 2 will help to reduce 2009 2 CE cases 2 deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 % working with residents to enforce property maintenance codes. MULTI-YEAR GOAL: Ten (10) CE cases opened and resolved in C.B. 10 10322 Tract 2 NR Objective 3-2: The City CDBG/ 2007 1 activity 1 % 1.2 will organize other 2008 1 activity 1 % neighborhood clean-up 2009 1 activity 1 and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 % Five (5) clean-up and/or im rovement activities City of Meridian, Idaho Five -Year Consolidated Plan 130 so N NR Objective 3-3: The City CDBG/ 2007 5 residents 5 1.3 will help address key other 2008 5 residents 5 social and human 2009 5 residents 5 service needs, 2010 5 residents 5 especially those related 2011 5 residents 5 to family support, youth development, child MULTI-YEAR GOAL: Twenty-five (25) C.B. 25 % care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial counseling, victims of services, programs domestic violence, veteran's affairs, transportation, educational, and employment training. Other 0-1 , N/A 2007 % 2008 % 2009 2010 2011 MULTI-YEAR GOAL: Other (0-2) N/A 2007 2008 2009 2010 2011 MULTI-YEAR GOAL: % City of Meridian, Idaho Five -Year Consolidated Plan 131 40 TABLE 3A SUMMARY OF SPECIFIC ANNUAL OBJECTIVES Obj Specific Objectives Sources of Perform- Expected Actual Outcome # Funds ance Number Number Code* Indicators Rental Housing' 2-1 The City will create an Affordable CDBG/Other AHTF 1 DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of information regarding affordable renter - occupied housing. 2-4 The City will participate on boards CDBG/Other Five (5) fair 5 DH -3 and committees of local housing organizations and cooperate with activities other local governments to promote affordable rental housing opportunities. 2-7 The City will provide information CDBG Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility improvements grants one through the Community Resource hundred Directory. (100) other residents Owner Housing 2-1 The City will create an Affordable CDBG/Other AHTF 1 DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of information regarding affordable owner - occupied housing. 2-2 The City will invest CDBG funds in CDBG/Other Five (5) 5 DH -2 funding and filling affordable new housing units. affordable housing units 2-3 As deemed feasible, the City will CDBG/Other One (1) 1 DH -2 acquire and demolish, clear and/or structure or dispose of property to make way lot for new affordable housing units. acquired, removed, and/or disposed of. 2-4 The City will participate on boards CDBG/Other Five (5) fair 5 DH -3 and committees of local housing organizations and cooperate with activities other local governments to promote affordable housing opportunities. City of Meridian, Idaho 132 Five -Year Consolidated Plan so 2-5 Planning/Building Department will General One 100 DH -3 continue to inform and educate the Funds hundred general public, non-profit agencies, (100) and the private sector housing persons industry about the dangers of lead- educated based paint. 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. 2-7 The City will provide information CDBG/Other Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility improvements grants one through Community Resource hundred Directory (100) other residents 2-8 Based upon availability, the City CDBG/Other One (1) 1 DH -3 will purchase Dollar HUD Homes HUD Dollar and sell as affordable housing. Home purchased, marketed 2-9 The City will support activities that CDBG Ten (10) 10 DH -3 increase the awareness of available families w/ affordable homeownership increased opportunities and programs. awareness Homeless Ob ectives 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. 5 "ecial Needs Objectives 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. Community Development.. 3-1 Code Enforcement Officers will help CDBG/Other Ten (10) CE 10 SL -3 to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse homelessness support increased City of Meridian, Idaho Five -Year Consolidated Plan 133 40 N 1-1 services, financial counseling, CDBG/Other awareness 6 EO -3 victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, 1-2 The City will support the efforts of CDBG/Other programs 10 EO -3 1-1 The City will support the efforts of CDBG/Other Six (6) new 6 EO -3 the Meridian Development LMI jobs Corporation to implement the opened and Urban Renewal Area Plan in resolved in revitalizing downtown. C.B. 10322, 1-2 The City will support the efforts of CDBG/Other Ten (10) 10 EO -3 3-2 the Meridian Development CDBG/Other businesses 5 SL -3 Corporation to implement the locate in Urban Renewal Area Plan in Meridian revitalizing downtown. URA A 3-1 Code Enforcement Officers will help CDBG/Other Ten (10) CE 10 SL -3 to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs Economic ©evelo meat 1-1 The City will support the efforts of CDBG/Other Six (6) new 6 EO -3 the Meridian Development LMI jobs Corporation to implement the Urban Renewal Area Plan in revitalizing downtown. 1-2 The City will support the efforts of CDBG/Other Ten (10) 10 EO -3 the Meridian Development businesses Corporation to implement the locate in Urban Renewal Area Plan in Meridian revitalizing downtown. URA City of Meridian, Idaho 134 Five -Year Consolidated Plan M 3-1 Code Enforcement Officers will help to reduce deterioration of this neighborhood by working with residents to enforce property maintenance codes. CDBG/Other Ten (10) CE cases opened and resolved in C.B. 10322, Tract 2 10 DH -1 SL -3 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 Economic Opportunity SL -3 EO -2 clean-up and/or improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs *Outcome Codes: City of Meridian, Idaho 135 Five -Year Consolidated Plan Availability/AccessibilityAvailability/Accessibility Affordability Sustainability Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL -3 Economic Opportunity EO -1 EO -2 EO -3 City of Meridian, Idaho 135 Five -Year Consolidated Plan a 0 TABLE 2A PRIORITY HOUSING NEEDS/ INVESTMENT PLAN GOALS Priority Need 5-Yr. Goal Yr. 1 Goal Yr. 2 Goal Yr. 3 Goal Yr. 4 Goal Yr. 5 Goal Renters 0-30 of MFI 31 - 50% of MFI 0 0 0 0 0 0 51-80%of MFI Owners 0-30 of MFI 5 1 1 1 1 1 31-50 of MFI 51 - 80% of MFI Homeless* 0 0 0 0 0 0 Individuals Families Non -Homeless Special Needs 0 0 0 0 0 0 Elderly Frail Elderly Severe Mental Illness Physical Disability Developmental Disability Alcohol/Drug Abuse HIV/AIDS Victims -Domestic Violence Total 5 1 1 1 1 1 Total Section 215 0 0 0 0 0 0 212 Renter 0 0 0 0 0 0 215 Owner 0 0 0 0 0 0 * Homeless individuals and families assisted with transitional and permanent housing City of Meridian, Idaho 119 Five -Year Consolidated Plan • 0 TABLE 2A PRIORITY HOUSING ACTIVITIES Priority Need 5 -Yr. Goal Yr. 1 Goal Yr. 2 Goal Yr. 3 Goal Yr. 4 Goal Yr. 5 Goal CDBG Acquisition of existing rental units 0 0 0 0 0 0 Production of new rental units 0 0 0 0 0 0 Rehabilitation of existing rental units 0 0 0 0 0 0 Rental assistance 0 0 0 0 0 0 Acquisition of existing owner units 5 1 1 1 1 1 Production of new owner units 0 0 0 0 0 0 Rehabilitation of existing owner units 0 0 0 0 0 0 Homeownership assistance 0 0 0 0 0 0 HOME - N/A Acquisition of existing rental units Production of new rental units Rehabilitation of existing rental units Rental assistance Acquisition of existing owner units Production of new owner units Rehabilitation of existing owner units Homeownership assistance HOPWA - N/A Rental assistance Short term renVmortgage utility payments Facility based housing development Facility based housing operations Supportive services Other - N/A City of Meridian, Idaho 120 Five -Year Consolidated Plan a a TABLE 2B PRIORITY COMMUNITY DEVELOPMENT NEEDS Priority Need Priority Unmet $$ to 5 -Yr. Annual Percent Need Priority Address Goal Goal Complete Level Need Need Acquisition of Real Property Y Disposition Y Clearance and Demolition Y Clearance of Contaminated Sites Y Code Enforcement Y Public Facility General Senior Centers Y Handicapped Centers N Homeless Facilities N Youth Centers N Neighborhood Facilities N Child Care Centers N Health Facilities N Mental Health Facilities N Parks and/or Recreation Facilities N Parking Facilities Y Tree Planting N Fire Stations/Equipment N Abused/Neglected Children Facilities N Asbestos Removal Y Non -Residential Historic Preservation N Other Public Facility Needs N Infrastructure General Water/Sewer Improvements N Street Improvements Y Sidewalks Y Solid Waste Disposal Improvements N Flood Drainage Improvements N Other Infrastructure N Public Services General Senior Services Y Handicapped Services N Legal Services N Youth Services N Child Care Services N Transportation Services N Substance Abuse Services N Employment/Training Services Y Health Services N Lead Hazard Screening Y Crime Awareness Y Fair Housing Activities Y Tenant Landlord Counseling Y City of Meridian, Idaho Five -Year Consolidated Plan 121 a City of Meridian, Idaho 122 Five -Year Consolidated Plan • TRANSITION TABLE 2C (TABLE 2A/2B CONTINUATION SHEET) SUMMARY OF SPECIFIC HOUSING/ COMMUNITY DEVELOPMENT OBJECTIVES Obj Specific Objectives Sources of Perform- Expected Actual Outcome # Funds ance Number Number Code* Indicators Rental Housing 2-1 The City will create an Affordable CDBG/Other AHTF 1 DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of information regarding affordable renter - occupied housing. 2-4 The City will participate on boards CDBG/Other Five (5) fair 5 DH -3 and committees of local housing organizations and cooperate with activities other local governments to promote affordable rental housing opportunities. 2-7 The City will provide information CDBG Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility improvements grants one through the Community Resource hundred Directory. (100) other residents Owner Housing 2-1 The City will create an Affordable CDBG/Other AHTF 1 DH -2 Housing Task Force (AHTF) to make established recommendations to the Mayor and City Council to facilitate the creation of, preservation of, and dissemination of information regarding affordable owner - occupied housing. 2-2 The City will invest CDBG funds in CDBG/Other Five (5) 5 DH -2 funding and filling affordable new housing units. affordable housing units 2-3 As deemed feasible, the City will CDBG/Other One (1) 1 DH -2 acquire and demolish, clear and/or structure or dispose of property to make way lot for new affordable housing units. acquired, removed, and/or disposed of. 2-4 The City will participate on boards CDBG/Other Five 5 fair 5 DH -3 City of Meridian, Idaho 123 Five -Year Consolidated Plan a 0 City of Meridian, Idaho Five -Year Consolidated Plan 124 and committees of local housing organizations and cooperate with activities other local governments to promote affordable housing opportunities. 2-5 Planning/Building Department will General One 100 DH -3 continue to inform and educate the Funds hundred general public, non-profit agencies, (100) and the private sector housing persons industry about the dangers of lead- educated based paint. 2-6 The City will help non-profit and CDBG/Other One (1) 1 DH -1 for-profit developers and builders housing unit construct new housing or facilities or facility for homeless, special needs, or elderly populations. 2-7 The City will provide information CDBG/Other Distributed 150 DH -2 and referral to IHFA, BCACHA, NHS, to fifty (50) BVHFH, SHIP, and EI-Ada's housing residents of counseling services, first-time C.B. 10322, homebuyer assistance, and Tract 2 and accessibility improvements grants one through Community Resource hundred Directory (100) other residents 2-8 Based upon availability, the City CDBG/Other One (1) 1 DH -3 will purchase Dollar HUD Homes HUD Dollar and sell as affordable housing. Home purchased, marketed 2-9 The City will support activities that CDBG Ten (10) 10 DH -3 increase the awareness of available families w/ affordable homeownership increased opportunities and programs. awareness Communky Develo meet 3-1 Code Enforcement Officers will help CDBG/Other Ten (10) CE 10 SL -3 to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or improvement clean-up/ activities. improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, ro rams Infrastructure' 1-1 The City will support the efforts of CDBG/Other Six 6 new 6 EO -3 City of Meridian, Idaho Five -Year Consolidated Plan 124 0 rl A 3-1 the Meridian Development CDBG/Other LMI jobs 10 SL -3 Corporation to implement the cases Urban Renewal Area Plan in opened and revitalizing downtown. resolved in 1-2 The City will support the efforts of CDBG/Other Ten (10) EO -3 the Meridian Development businesses 3-2 Corporation to implement the CDBG/Other locate in 5 SL -3 Urban Renewal Area Plan in Meridian revitalizing downtown. I URA A 3-1 City Code Enforcement Officers will CDBG/Other Ten (10) CE 10 SL -3 help to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or improvement clean-up/ activities. I improvmt. Activities 3-3 The City will help address key social CDBG Twenty-five 25 SL -3 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs SconOmlc Development. 1-1 The City will support the efforts of CDBG/Other Six (6) new 6 EO -3 the Meridian Development LMI jobs Corporation to implement the Urban Renewal Area Plan in revitalizing downtown. 1-2 The City will support the efforts of CDBG/Other Ten (10) 10 EO -3 the Meridian Development businesses Corporation to implement the locate in Urban Renewal Area Plan in Meridian revitalizing downtown. URA 3-1 City Code Enforcement Officers will CDBG/Other Ten (10) CE 10 SL -3 help to reduce deterioration of this cases neighborhood by working with opened and residents to enforce property resolved in maintenance codes. C.B. 10322, Tract 2 3-2 The City will organize neighborhood CDBG/Other Five (5) 5 SL -3 clean-up and/or improvement I clean-up/ activities. I im rovmt. City of Meridian, Idaho 125 Five -Year Consolidated Plan • so *Outcome Codes: Availability/AccessibilityAvailability/Accessibility Affordability Activities Decent Housing DH -1 DH -2 3-3 The City will help address key social CDBG Twenty-five 25 Economic Opportunity SL -3 EO -2 and human service needs, (25) C.B. especially those related to family 10322, support, youth development, child Tract 2 care, senior services, substance residents w/ abuse, homelessness support increased services, financial counseling, awareness victims of domestic violence, of available veteran's affairs, transportation, social and educational, and employment human training. services, programs *Outcome Codes: City of Meridian, Idaho 126 Five -Year Consolidated Plan Availability/AccessibilityAvailability/Accessibility Affordability Sustainability Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL -3 Economic Opportunity EO -1 EO -2 EO -3 City of Meridian, Idaho 126 Five -Year Consolidated Plan 0 0 EXHIBIT B 2007 AcTiory PLAN 0 0 EXHIBIT C ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING AND FAIR HOUSING ACTION PLAN 9 0 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2007 ACTION PLAN CITY OF L 33 East Idaho Avenue Meridian, ID 83642 208/888-4433 6 12r Upon request, this document will be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency. The City of Meridian prohibits discrimination on the basis of race, color, sex, religion, national origin, handicap, or fa nilial status. n LJ 0 TABLE OF CONTENTS CITY OF MERIDIAN, IDAHO 2007 ACTION PLAN SECTION PAGE INTRODUCTION � Purpose of this Document 1 City, of Meridian 'C©BG�Pro rani *ssion Statement 1 EXECUTIVE SUMMARY 2 4 Program Year and submission to HUD 2 Evaluation of the City's Past Performance 4 Summa v ry"';cif the Citizen Participation" Process Summary of Efforts Made to Broaden Public Participation 5 Summary,of Public Comments 6 F Citizen comments not accepted 6 RESOURCES 7 Federal, State and Local Resources 7 Federal resources that, may be made` available; 12 State resources that may be made available 7 Local resources that may be Made; available 7 '. PY07 Allocation of CDBG funds g PYW CDBG activities to benefit LMI persons 14 Reasons for these allocation priorities 11 Proposed accomplishments, outcome rheasures, and target dates 12 . Obstacles to addressing underserved needs 12 PYo7 Priority #2: Affvrdabie Housing 13. Annual affordable housing objectives 13 description of affordable housing activities Geographic allocation of affordable housing investments 14 Number and type of famil les .that Witt benefit from affordable housi`rig" activities 1� Specific objectives and priority needs 15 affordable housing accomplishments, outcome measures, target dates 16 Affordable housing 16 Cavrtlinatinn with housing and social service agencies 17 City of Meridian, Idaho 2007 Action Plan 0 0 Publi 17 Barriers To Affordable Housing 18 PY07, Priority 3= Community Improvement Annual community improvement objectives 19 Description 'Of community Improvement activities 19 Geographic allocation of community improvement investments 20 Number, type of families that'will benefit from community improvement activities 2i Specific community improvement objectives and priority needs 21 Proposed comm. Improvement accomplishments,', outcome measures, target dates 21 Reasons for these allocation priorities 21 Obstacles to addressing underserved needs „^ -22- 2Other OtherActions 22 Reducing the number of'pov rty-level kriAles 22 Institutional structure 22 Enhancerteni of Coordination. Monitoring 24 APPENDICES 24 Appendix A: Maps 24 Appendix: Tables 27 Appendix C: Certifications 42 Appendix ' . SF 424 Form 52 City of Meridian, Idaho 2007 Action Plan 0 i Purpose of this Document The City of Meridian has been designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD). This designation will allow the City to directly receive funds from HUD's Community Development Block Grant (CDBG) Program. The 2007 program year will mark the City's first year as an entitlement community. Federal regulations (24 CFR §§ 91.200(a) and 91.220) require the City to submit an action plan annually, which plan describes how CDBG funds will be invested in the community within that program year. This action plan was developed with a strong emphasis on community input, following the Citizen Participation Plan set forth in Meridian's consolidated plan. Through this planning effort, the City has prepared the followring strategy, which will guide eligible activities beginning October 1, 2007 and ending September 30, 2008. City of Meridian CDBG Program Mission Statement In accordance with the stated overall goal of the CDBG program, as set forth in 24 CFR § 91.1(a)(1), the City's mission is to utilize CDBG funding to develop viable urban communities by providing decent housing, providing a suitable living environment, and expanding economic opportunities principally for low- and moderate -income (LMI) persons. The City's primary means toward this end shall be to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and non-profit organizations, in the production and operation of affordable housing. City of Meridian, Idaho 2007 Action Plan 0 Program Year and submission to HUD (24 CFR §§ 91.10; 91.15) The City's CDBG program will be administered on a program year running from October 1 to September 30. In compliance with 24 CFR § 91.15(a), and in order to facilitate continuity in its program and provide accountability to citizens, the City shall submit this consolidated plan to HUD by August 15, 2007. The City shall submit on an annual basis: a summary of its citizen participation and consultation process, its annual action plan, and certifications. At least every five years, the City shall submit a housing and homeless needs assessment, market analysis, and strategic plan. As an Entitlement Community, the City will receive funds each year from the Community Development Block Grant (CDBG) Program. Program Year 2007 (PY07) funding for the City of Meridian is anticipated to be $230,544. This funding will be used primarily for completion of a public services improvement as set forth in the Meridian Revitalization Plan, clearance and demolition of an available lots or structures as a response to spot slum and blight, code enforcement and clean-up activities in Census Tract 10322, Block 2., and administration of the plan. (In this first year of operation, the City will not be offering a competitive sub- grantee application process. The City will be responsible for implernenting the designated programs and completing the eligible activities, in cooperation with other entities and organizations in the region. In future years, the City does intend to offer a competitive sub- grantee application process.) Summary of PY07 Objectives and Outcomes (24 CFR § 91.220(b)) In Program Year 2007, the City intends to invest its CDBG funds according to the following priorities: PY07 Priority #1: Expanding Economic Opportunities (Economic Development) PY07 Priority #2: Affordable Housing (Providing Decent Housing) a. New Affordable Housing b. Existing Affordable Housing c. Affordable Homeownership PY07 Priority #3: Providing a Suitable Living Environment (Community Development) A summary of the goals and anticipated outcomes that the City will pursue within these priorities is as follows. PY07 PRioRm #1: Economic Development $165,435.00 GOAL: Improve economic conditions in the Meridian Urban Renewal Area by addressing spot slum and blight. ANTICIPATED OUTCOMES: 1. Completion of one public facilities improvement. 2. One (1) lot or structure cleared or demolished. PY07 PRIORITY #2: Affordable Housing $1.00 GOALS: 1. New affordable housing: Facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. City of Meridian, Idaho 2 2007 Action Plan 0 2. Existing affordable housing: Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LIHI persons. 3. Affordable homeownership: Improve affordable homeownership opportunities for low income families. ANTICIPATED OUTCOMES: 1. One (1) HUD Dollar home acquired and sold, leased, or donated to LMI residents. 2. Affordable Housing Task Force established. 3. One (1) Fair Housing awareness activity. 4. Two (2) families demonstrate increased awareness of affordable homeownership opportunities and programs. 5. Twenty (20) persons educated on lead-based paint hazards, precautions, symptoms, and laws. PY07 PRIORITY #3: Community Improvement $19,000.00 GOAL: Support neighborhood revitalization activities in Census Tract 10322, Block 2 that promote public health, safety, and welfare. ANTICIPATED OUTCOMES: 1. Two (2) code enforcement cases for Census Tract 10322, Block 2 opened and resolved. 2. One (1) neighborhood clean-up or improvement activity. 3. Meridian Community Resource Directory distributed to fifty (50) residents of Census Track 10322, Tract 2 and to one hundred (100) other Meridian residents. 4. Five (5) residents of Census Tract 10322, Block 2 demonstrate increased awareness of social and human service providers and programs. City of Meridian, Idaho 3 2007 Action Plan 0 0 Evaluation of the City's Past Performance (24 CFR § 91.220(:b)) The City has successfully applied for and received the following CDIBG grants through the Idaho CDBG Small Cities Program. Awarded Amount Project Status 1985 $272,697 Revolving Loan Fund Closed Out 1985 $4,388 Renovate Senior Center Closed Out 1987 $5,000 Renovate Senior Center Closed Out 1988 $400,000 Public Infrastructure Closed Out 1991 $400,000 Downtown Revitalization Closed Out 1995 $52,000 Renovate Senior Center Closed Out 2004 $100,000 Renovate Senior Center Closed Out 2006 $52,900 Renovate Senior Center Closed Out 2006 $250,000 Job Creation Closed Out Summary of the Citizen Participation Process (24 CFR § 91.2:20(b)) Feature articles were published in both the Valley Times (the weekly local newspaper) and the Idaho Statesmen (the daily local newspaper) providing details about the planning process and opportunities for citizen involvement. A Community Priority Needs Survey was developed to help determine significant priorities in the areas of housing, homelessness, community and economic development, and public services. The survey was widely distributed through the City's website. Individual surveys were handed out at the Town Hall meeting, Chamber of Commerce meetings, and to the Mayor's Youth Council and Mayor's Faith Ambassadors Council. All comments included in the surveys were recorded and are listed in Appendix C to the consolidated plan. Both the priority tabulations and comments were included in the development of the 2007 action plan. A press release was distributed to the Spanish-speaking radio station, KWEI, and to the locally -published monthly magazine Tu Mirada. Additionally, agencies and organizations representing minorities were contacted through email to encourage their participation in the planning efforts. An invitation to attend and participate in the Town Hall Meeting was distributed to approximately 26,000 residents via an insert in utility bills. The Town Hall meeting was conducted on May 10, 2007 at the Meridian Senior Center, with 37 Meridian residents attending. The Community Priority Needs Survey was discussed and completed by those in attendance. The Mayor and a City Council member conducted a Question & Answer session relative to community needs and issues. (Please see Appendix D to the consolidated plan.) Several collaborative meetings were held with the staff of the City's; urban renewal agency, Meridian Development Corporation (MDC), and a presentation of CDBG eligible activities was given to the MDC Board of Directors. Information and ideas were exchanged relevant to MDC's focus on revitalizing the urban renewal district and creating a sustainable economic core. Opportunities to collaborate on projects have been incorporated into the 2007 action plan. The Meridian Chamber of Commerce was instrumental in distributing information about the planning process and opportunities for citizens to participate. Their monthly meetings in City of Meridian, Idaho 4 2007 Action Plan 0 0 April and May were attended to distribute the Community Priority Needs Survey and gain insights into community issues. Each month the Mayor holds a "Coffee with the Mayor" gathering, rotating locations around the town. At the May 1, 2007 Coffee with the Mayor, information explaining the planning process and a schedule of planned meetings were distributed. Thoughts, ideas and suggestions were solicited from approximately 40 attendees. The Mayor's Youth Advisory Council is made up of students living in Meridian, ages 14 to 18, and attending Meridian schools. They meet twice a month to discuss issues that affect youth. At their May 14, 2007 meeting the Community Priority Needs Survey was discussed and completed. Twenty-two students were given an opportunity to express comments relative to eligible CDBG activities. The Treasure Valley American Business Women's Association Express Network held their charter meeting in Meridian this spring, providing an opportunity to meet and greet women who are executives, professionals, and business owners interested in the betterment of the community. Information explaining the planning process and a schedule of planned meetings to gain citizen involvement were provided to attendees. Approximately 200 attended. The Mayor's Faith Ambassadors Council is a newly formed collaboration between the City and faith -based organizations. This Council is made up of one adult and one teen from each place of worship in Meridian. They meet monthly with the Mayor and work together to increase opportunities to community members, enhance communication, and strengthen families and children. At the May 29, 2007 meeting the Communipt Priority Needs Survey was distributed, discussed, and completed by those in attendance. Additionally, the City attended the following meetings to discuss development of the 2007 action plan draft, and community needs: • City Council March 6, 2007 • City department directors March 21, 2007 • Housing Coordination and Policy Forum April 6, 2007 • Meridian Development Corporation April 11, 2007 • Meridian Chamber of Commerce April 17, 2007 • Coffee With the Mayor May 1, 2007 • Meridian Chamber of Commerce May 1, 2007 • Town Hall meeting May 10, 2007 • Mayor's Youth Advisory Council May 14, 2007 • Mayor's Faith Ambassadors Council May 29, 2007 Following these opportunities for community and citizen participation, the City, in compliance with the Citizen Participation Plan, held a public hearing and provided a 30 -day public comment period on the draft Plans. The following timeline describes the chronology of Citizen Participation Plan events prior to the receipt of the Plans by HUD. • Published notice, Valley Times June 11, 2007 • Published notice, Idaho Statesman June 13, 2007 • Draft plans available for review June 11, 2007 - July 27, 2007 • Public hearing June 27, 2007 • Public comment period June 27, 2007 - July 27, 2007 • City Council presentation July 17, 2007 City of Meridian, Idaho 5 2007 Action Plan • City Council resolution adopting Plans August 2, 2007 • City submitted Plans to HUD August 9, 2007 • HUD received Plans August 10, 2007 By a letter dated September 21, 2007, HUD advised the City that it: would need to amend the Plans to include further information and to clarify particular provisions in order to comply with applicable HUD regulations. The City worked with HUD to incorporate these changes, and ultimately made changes constituting substantial amendment according to the definition set forth in the Citizen Participation Plan. Specifically, a substantial change was made in funding allocation priorities, including: 1) allocating $110,435 of the City's 2007 CDBG allocation of $230,544 for clearance and/or demolition activities within Census Tract 10322, Block Group 2 and/or the Meridian Urban Renewal District, in order to correct a mathematical discrepancy and to further the goal of economic development by addressing spot slum and blight; and 2) recategorizing planned activities for the first program year as administrative in nature. The following timeline describes the chronology of Citizen Participation Plan compliance following the incorporation of the substantial amendment: • Published notice, Valley Times • Published notice, Idaho Statesman • Amended Plans available for review • Public hearing on substantial amendment • Public comment period • City Council adopted Plans • City submitted Plans to HUD November 19, 2007 November 21, 2007 November 19, 2007 - January 4, 2008 December 4, 2007 December 4, 2007 - January 4, 2008 January 8, 2008 January 9, 2008 Summary of Efforts Made to Broaden Public Participation (241 CFR §§ 91.200(c) and 91.220(b)) As set forth above, the City undertook the following efforts to broaden citizen participation: • Distributed press release to Spanish radio station, KWEI • Distributed press release to Spanish Tu Mirada magazine • E-mailed and mailed press releases to agencies and organizations representing minorities • Mailed invitation to Town Hall meeting via insert in utility bills (to 26,000 residents) • Attended Meridian Chamber of Commerce April and May meetings • Attended Treasure Valley American Business Women's Association Express Network meeting (approximately 200 attended) Summary of Public Comments (24 CFR § 91.200(c)) Comments were provided in the May 10, 2007 Town Hall meeting and in responses to the Community Priority Needs Survey, as set forth in Appendices C and D to the consolidated plan, prior to development of a draft of the 2007 action plan. While: invaluable to stimulating community dialogue and collaboration toward viable solutions to issues facing Meridian, many things on Meridian citizens' "wish lists" are outside the scope of this plan due to funding limitations or CDBG eligibility restrictions. However, in developing the plan, the City did take the comments provided into account as much as possible. In response to citizen comments, the City incorporated into the plan investments in downtown revitalization, homebuyers education, code enforcement activities, :rime awareness and anti-crime programming for neighborhoods, and improved public education regarding City of Meridian, Idaho 6 2007 Action Plan services available to seniors, youth, and homeless persons and persons at risk of becoming homeless. After the draft of the 2007 action plan was prepared, one comment: was received during the public comment period, June 27 -July 27, 2007. It was a written comment; no oral comments were received, either at the June 27, 2007 public hearing kicking off the public comment period, or at the public hearing at the July 17, 2007 City Council meeting. No other written comments were received. The contents of the one comment received on the 2007 action plan may be summarized thusly: The Affordable Housing Task Force is important due to the rising costs of owning and renting a home in the Treasure Valley. Boise, Sun Valley, Ketchum, and McCall have instituted workforce/affordable housing boards and may provide solid models for Meridian. All comments, both oral and written, submitted during the planning and development phases and the 30 -day public comment period were accepted and taken into consideration as the 2007 action plan was finalized. As set forth above, as the plan was being developed, but before a draft was completed, the City received several suggestions for activities that could not be included in the draft plan due to funding limitations or CDBG eligibility restrictions. Such comments were not included in the draft plan published for public comment. The written comment submitted during the 30 -day public comment period was accepted and taken into consideration as the 2007 action plan was finalized; in addition to providing specific guidance as to items that should be included in the plan, it provided the City with a unique and valuable perspective from which to evaluate the City's planned CDBG-funded activities. City of Meridian, Idaho 7 2007 Action Plan 0 0 Federal, State and Local Resources (24 CFR § 91.220(c)(1-2)) At this time, CDBG and City general funds are available to support program activities. The following funding sources have been identified as resources to help address the needs of low- and moderate -income (LMI) individuals and families. Some of these resources may be directly leveraged to help fund CDBG eligible activities, in which case all HUD regulations and requirements regarding matching will be satisfied, pursuant to 24 CFR § 91.220(c)(2). While other resources may not be able to contribute directly toward a CDBG eligible activity, they may be able to provide assistance and support programs. These leveraged funds will be tracked and documented as part of the monitoring compliance. Federal resources that may be made available 24 CFR § 91.220(cl 1= U.S. Department of Housing and Urban Development: - Section 8 Housing Choice Voucher Program - HOME Investment Partnership Program - Emergency Shelter Grant - Housing Opportunities for Persons with AIDS • U.S. Department of Health and Human Services • U.S. Department of Education ■ Federal Housing Administration Homeownership Program ■ Fannie Mae • Federal Emergency Management Administration • U.S. Veterans Administration State resources that may be made available 24 CFR § 91.220(c)( )I • Idaho Community Foundation • Idaho Housing and Finance Association ■ Idaho Department of Education ■ Idaho Department of Environmental Quality Idaho Association of Mortgage Brokers • Idaho Department of Agriculture • State Tax Credits Idaho Department of Health and Welfare: - Community Services Grant - Family and Child Services - Public Health Services - Domestic Violence Grant - Idaho Children's Trust Fund Idaho Office on Aging Idaho Department of Justice Local resources that may be made available (24 CFR § 91.2200(2)1 ■ Meridian General Funds ■ Meridian Development Corporation • Ada County Association of Realtors • Boise City/Ada County Housing Authority • Neighborhood Housing Services ■ Boise Valley Habitat for Humanity • Supportive Housing and Innovative Partnerships City of Meridian, Idaho 2007 Action Plan • EI -Ada Community Action Partnership • United Way ■ Faith -based Organizations ■ Local utility companies • Individual and Business Donors ■ Civic Organization Donations ■ Volunteer in-kind services Ef 0 0 PY07 Allocation of CDBG funds (24 CFR § 91.220(1)(1)(1)) With respect to the CDBG funds in the amount of $230,544 expected to be available in PY07, the following activities are planned. Economic Development: $165,435.00 ACTrvrrms: • Identify and complete one public facilities improvement from the Meridian Revitalization Plan. ■ Clear or demolish one (1) substandard lot or structure. Affordable Housing: $1.00 AcTrvrrr: • Acquire and sell, lease, or donate (1) HUD Dollar home to LMI residents. Community Improvement: $19,000.00 AcrrvinEs: • Open and resolve two (2) code enforcement case's for Census Tract 10322, Block 2. ■ Complete one (1) neighborhood clean-up or improvement activity in Census Tract 10322, Block 2. Administration: $46,108.00 Ac7wrms: • Oversee and coordinate inter -jurisdictional and inter -agency activities • Assist Mayor in development of Affordable Housing Task Force • Ensure compliance with Citizen Participation Plan • Prepare program budgets, schedules, and any amendments • Monitor, evaluate, and implement audit results regarding program • Prepare reports and documents for submission to HUD • Develop agreements to carry out program activities • Form neighborhood association in Census Tract 10322, Block 2 • Develop and distribute Meridian Community Resource Directory • Complete vacant/deteriorating structure/lot database for Census Tract 10322, Block 2 Total allocations: Economic Development $165,435.00 71.76% Affordable Housing 1.010 „ > .001% ` Community Improvement,$ 19,000.00 8.24% 11 Administration' , �� 4 $, 46, 08.0E TOTAL: $230,544.00 100.00% PY07 CDBG activities to benefit LMI persons (24 CFR § 91.22:0(1)(1)(iv)) All PY07 affordable housing and community improvement CDBG investments, totaling $19,001.00 (8.241%), will benefit LMI persons. The location of a potential Dollar HUD Home is unknown, but all community improvement investments will be made in Census Tract 10322, Block Group 2, the population of which is 72.04% LMI according to Census 2000 data. The economic development CDBG investments, totaling $165,435.00 (71.76%) will benefit LMI persons by eliminating specific conditions of blight and/or physlical decay within the Urban Renewal Area on a spot basis, thereby preventing the spread of slum and blight to City of Meridian, Idaho 9 2007 Action Plan 0 0 adjacent properties or areas. Census Tract 10322, Block Group 2 is adjacent to the Urban Renewal Area in which these funds will be invested; in fact, approximately one-third of Census Tract 10322, Block Group 2 is actually within the Urban Renewal Area. An effort will be made to invest the economic development funds in this overlapping area so as to directly benefit the census tract with an LMI population over 51%. Maps of Census Tract 10322, Block Group 2 and the Urban Renewal Area may be found in Appendix A. City of Meridian, Idaho 10 2007 Action Plan PY07 Priority #1: Economic Development Annual economic development objective (24 CFR § 91.220(c)(3)) In the forthcoming program year, the City expects, first, to achieve the economic development objective of improving economic conditions in the Meridian Urban Renewal Area, thereby contributing to community and inter -agency efforts to improve access to services and jobs for LMI persons and to address spot slum and blight. Second, in the forthcoming program year, the City expects to address spot slum and blight clear one lot and/or demolish one substandard structure. Description of economic development activities (24 CFR § 91.220(dd1_U In PY07, to further the economic development objective of improving economic conditions in the Meridian Urban Renewal Area, the City will support the efforts of the Meridian Development Corporation (MDC) to implement the Meridian Revitalization Plan by investing CDBG funds toward one eligible public improvement within the Urban Renewal Area as set forth in Meridian Revitalization Plan. To further the economic development objective of addressing spot slum and blight, the City will invest CDBG funds in clearing one lot and/or demolishing one substandard structure. Geographic allocation of economic development investments 24 CI=R § 91.220(f)) The Meridian Urban Renewal Area (MURA) consists of 660 acres with boundaries of the I-84 freeway to the south, Cherry Lane/Fairview to the north, Fourth Street to the west, and Five Mile Creek to the east. This area has a history of slow growth primarily attributable to inadequate and deteriorating public improvements and facilities, poorly maintained properties, undeveloped and underdeveloped properties, diverse property ownership, and other deteriorating factors. A map of the URA may be found in Appendix A. According to census data, there are zero areas of minority concentration in Meridian. There is one area of low-income concentration in Meridian: Census Tract 10322, Block Group 2, with 72.04% LMI persons living in this area. The MURA does overlap a portion of this area. This overlap area is bordered on the north by Pine Street, on the east by Meridian Road, on the south by Franklin Road, and on the west by Fourth Street. Number and type of families that will benefit from economic development activities (24 CFR § 91.220(d)) Spot slum and blight activities are designed to eliminate specific conditions of blight or physical decay on a spot basis in an area that is not located in a slum or blighted area. Because this activity targets the condition itself, rather than the persons who will benefit, the number and type of families that will benefit from this activity is unknown. City of Meridian, Idaho 11 2007 Action Plan 0 0 Specific economic development objectives and priority needs (24 CFR 55 91.2200, 91.215 The City's greatest identified economic development need, and therefore its highest economic development priority in PY07, is revitalization of downtown Meridian. In PY07, the City will address this need in partnership with MDC, the Downtown Business Association, and other entities. Reasons for these allocation priorities (24 CFR § 91 2200 Comments provided by citizens in the development of the action plan and during the 30 -day public comment period on the draft action plan demonstrate the community's opinion that there is need for revitalization of Meridian's downtown. Citizens stated, for example: • Downtown area from Franklin to Cherry Lane, W. 1St to E. 2"d, make an area of shops, services and items that would create a "walking" downtown to use for residents and tourism. Make people want to come to Downtown Meridian. Keep a "small town" atmosphere will keeping up with growth. • Need more shops/services that would bring people downtown. Could be encouraged by investing in small businesses but first need to address inadequacies of Old Town infrastructure. Chicken and egg problem, plus relates to parking concerns as well. Old Town not currently an attractive place to go out on a limb with a fledging business. • A theme (i.e. Leavenworth, WA) with flowered planters in front of businesses to beautify downtown. It looks a bit shabby. Would love to see an old fashioned drug store with soda counter. Artist rendering of 3/27/07 newspaper for downtown looked beautiful. • Re -develop Meridian downtown so we do not have to leave Meridian (but not so much the large Mega stores). • Refer/reference MCD Urban Renewal Plan, Market Study, and Comprehensive Plans to address economic development. Sage Comprehensive Economic Development Strategy. • Promote small and new businesses/slow down traffic through Meridian. • Connect downtown for business and access ability. • Infrastructure downtown should probably be high priority. • Ensure that downtown Meridian has ADA compliant access throughout downtown. • Meridian is relatively underserved on a per capita basis for parks/green space in community. • Parking in Old Town/Downtown is a perpetual problem. Idaho Truss and other industrial operations do not provide parking for their employees so they take up all parking available to patrons of Old Town businesses. • A parking facility needs to be added downtown. • Recreation -community building. • Van service for disabled and seniors. • Senior and adult classes lacking without sidewalks and wheel chair or stroller access. • Downtown public parking in Old Town. Street parking is not adequate and parking tickets are becoming the norm not the exception. Downtown building plans, renovation and funds. • More parking downtown so the great people of Meridian can come to Old Town and enjoy dining, shopping, etc. Sidewalks are also an issue. How can the people of Meridian get to the businesses? • Old Town is not pedestrian -friendly, either in the business/commercial areas or in residential areas. Sidewalk installation, improvement, and connectivity would go a long way to making Old Town a place people want to shop, eat, live, and socialize. • Most of Meridian has uneven sidewalks, inaccessible for wheelchairs and strollers, and several stretches of street have room for sidewalks with none ever being put it City of Meridian, Idaho 12 2007 Action Plan • Old Town is not pedestrian -friendly, either in the business/commercial areas or in residential areas. Sidewalk installation, improvement, and connectivity would go a long way to making Old Town a place people want to shop, eat, live, and socialize. • Old town businesses, without sidewalks lack continuity. The City finds that MDC's vision presents a picture of a downtown that promotes HUD's goals for investments in expanded economic opportunities as set forth in 24 CFR § 91.1(a)(1)(iii). That vision is of a downtown Meridian that is the true center and heart of a close-knit community; in all revitalization efforts there will be an emphasis on connection - between customers and businesses, residents and the greater community, heritage and future, young and old, citizens and government, Meridian and the Treasure Valley. Public spaces will be family-oriented, and will host a wide range of ,social, cultural and civic activities. Sidewalks and street -level businesses will create an atmosphere strongly attractive to pedestrians, and downtown will be a highly livable place that provides Meridian's familiar rural town feel but in a newly urban setting. Ultimately, a variety of urban housing opportunities will provide a built-in residential community that fosters city center business and provides employment. Circulation and parking systems will encourage people to come "to" Downtown, while facilitating "through" traffic around Downtown. Building densities and building heights will foster connection rather than sprawl. Downtown development will emphasize seven key strengths: social retail at street level; cultural, continuing education and recreational facilities; offices for businesses that serve Meridian residents and economic strengths; livable urban homes; a Treasure Valley business/transit village along the rail corridor; a strong, highly visible civic presence; and a circulation system for cars, bikes and pedestrians that makes downtown Meridian a great place to work, live, and visit. This vision, when realized, will expand economic opportunities in the core of the community by creating jobs, including jobs for LMI persons; establishing, stabilizing, and expanding small and micro -businesses; and providing public services, among other potential outcomes. For this reason, the City finds that its resources and economic development -targeted CDBG funds for PY07 will be most effectively invested in revitalization and elimination of spot slum and blight in Meridian's downtown. Proposed accomplishments, outcome measures, and target dates (24 CFR §§ 91.220(d), 91.220(e) The anticipated outcomes and target dates of these activities are as follows: • One public facilities improvement as set forth in the Meridian Revitalization Plan will be accomplished by September 30, 2008. • One lot or substandard structure will be cleared or demolished by September 30, 2008. Obstacles to addressing underserved needs (24 CFR §§ 91.220(d), M CDBG-funded economic development activities in PY07 will address, or begin to address, the following obstacles to meeting underserved needs in Meridian: • Conditions of blight or physical decay contributing to unsafe, unhealthy, and/or displeasing physical environment • Need for expanded opportunities for new jobs employing LMI persons. • Need for affordable housing in proximity to the workplace. City of Meridian, Idaho 13 2007 Action Plan PY07 Priority #2: Affordable Housing Annual affordable housing objectives (24 CFR § 91 2200(3)) The City expects to achieve the following affordable housing objectives during the forthcoming program year: • Facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. • Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. • Improve affordable homeownership opportunities for low income families. Description of affordable housing activities 24 CFR §§ 91.220(d), QW In the forthcoming program year, the City expects, first, to facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers by the establishment of the Affordable Housing Task Force (AHTF) and by acquiring a HUD Dollar Home, potentially for inhabitation by a large low-income family. The AHTF will consist of approximately ten members appointed by the Mayor, and will include representatives of: the Idaho Housing and Finance Association (IHFA), the Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), EI -Ada Community Action Partnership, mortgage lenders, developers, building contractors, realtors, planners, designers, state agencies, area associations, low-income service providers, fair housing advocates, and other interested parties. AHTF will assist the City in developing a working plan to meet these; and other affordable housing needs within the community, identifying new development projects (both owner and rental) and potential sources of funding for such development. These projects will include the investment of CDBG funds in a Dollar HUD Home. The (Dollar HUD Homes initiative helps local governments to foster housing opportunities for LMI families by offering them the opportunity to purchase qualified HUD -owned homes for sl each. Dollar Homes are single-family homes that are acquired by the Federal Housing Administration (which is part of HUD) as a result of foreclosure actions. Single-family properties are made available through the program whenever FHA is unable to sell the homes for six months. By selling vacant homes for $1 after six months on the market, HUD makes it possible for communities to put them to good use at a considerable savings. The newly occupied homes can then act as catalysts for neighborhood revitalization, attracting new residents and businesses to an area. The City will partner with non-profit affordable homeownership providers to resell the house to LMI residents of Meridian. Second, in the forthcoming program year, the City expects to foster and maintain affordable housing through the activities of the AHTF that are targeted to the preservation of existing affordable housing stock. AHTF will assist the City in developing a working plan to address this need within the community. Third, in the forthcoming program year, the City expects to improve affordable homeownership opportunities for low income families through inter -jurisdictional fair housing awareness activities. This includes participation in regional affordable housing groups, boards, and committees along with other local governments to promote housing City of Meridian, Idaho 14 2007 Action Plan opportunities for individuals and families. Meridian will seek to become a member of the Treasure Valley Regional Housing Roundtable to gain information and build partnerships; work in partnership with the cities of Boise and Nampa to conduct, sponsor, or co-sponsor one activity that increases the awareness of fair housing within the community; and provide information and referral to housing counseling services (as provided by IHFA, BCACHA, NHS, SHIP, and EI -Ada), first-time homebuyer assistance, and accessibility improvements grants. Additionally, pursuant to 24 CFR § 91.220(k), the City will continue to inform and educate the general public, non-profit agencies, and the private sector housing industry about the dangers of lead-based paint. The City's Planning and Building Departments will work with homeowners, landlords, developers, contractors, and builders in generating building permits. Any work to be proposed on residential dwellings built prior to 1978 will trigger lead-based paint information distribution. Staff will provide information on lead-based paint hazards, precautions and symptoms for building permit applications on dwellings built prior to 1978. Questions and concerns relative to lead-based paint testing and assessments will be referred to the Idaho Department of Health and Welfare's Indoor Air Quality Program, which is the state agency responsible for dealing with health hazards related to lead-based paint. The City will, as necessary, coordinate its efforts with the Indoor Air Quality Program. Geographic allocation of affordable housing investments (24 CFR § 91.220(f)) Meridian contains the following Census Tracts: 10310, 10313, 1032.1, 10322, and 10332. According to Census 2000, only Block Group 2 within Census Tract 10322 meets HUD's 51% or more LMI criteria, listing this Block Group at 72.04%. A map of Census Tract 10322, Block Group 2 may be found in Appendix A. As set forth above, there are zero areas of minority concentration in Meridian. Census Tract 10322, Block Group 2 comprises the one area of low-income concentration in Meridian. Number and type of families that will benefit from affordable housing activities (24 CFR § 91.220(d)) The AHTF will, in time, be positioned to target the segments of the Meridian community most in need of affordable housing, but the AHTF's inaugural year will primarily be dedicated to identifying priority needs and strategizing to meet those needs. For this reason, the number and type of families that will benefit from PY07 activity is currently unknown. The acquisition of the Dollar Home will directly benefit one family. 'The City will seek to market the Dollar Home it acquires to a large, low-income family. The inter -jurisdictional fair housing awareness activities are projected to benefit several people. The City's goal is that at least two families will demonstrate an increased awareness of affordable homeownership opportunities and programs through the City's educational efforts. It is expected that twenty (20) persons will be educated on lead-based paint hazards, precautions, symptoms, and laws.through the City's efforts in PY07, City of Meridian, Idaho 15 2007 Action Plan 0 f� Specific objectives and priority needs 24 CFR 5§ 91.220(d), 91.2151 The City's greatest housing need, and therefore its highest housing priority in PY07, is decent housing for large -family households, both in Census Track 1.0322, Block Group 2, and citywide. In PY07, through partnerships with affordable housing partnerships, this priority need will be addressed through the City's plans to utilize CDBG funds to purchase an available Dollar Home to provide affordable housing to a large, low-income family. The City will also work, through the AHTF and through inter -jurisdictional fair housing awareness activities, to educate and distribute information about affordable housing programs and opportunities to these types of persons. Reasons for these allocation priorities 24 CFR § 91.220= According to statistics from the Comprehensive Housing Affordability Strategy (CHAS) data, the greatest housing need within Census Tract 10322, Block Group 2 is affordable homes for large -family households to buy or rent. One hundred percent of large -family households with income at 0-30% of the median income level have unmet housing needs, both as to rental and owner -occupied units. This demonstration of greatest meed is the basis of the City's rationale for targeting this category of priority needs persons as the top priority for affordable housing CDBG investments. While this statistical data has not been recently updated by a local study of comparable detail, it is clear that in Meridian, as in the entire region, housing costs are rising, both for homeowners and for renters. Meridian home values increased 14.74% in Meridian from 2005 to 2006 (Idaho Statesman, May 25, 2007), meaning a corresponding rise in property taxes for homeowners, even as the levels of income and Circuit Breaker tax exemptions for low-income persons remain the same. Further, notwithstanding the recent construction boom, the supply of rental homes has barely kept pace with demand; the vacancy rate for rental houses dropped from 10.8% in the first quarter of 2006 to 2.4% in the first quarter of 2007 (Idaho Statesman, June 7, 2007). Comments provided by citizens in the development of the action plan and during the 30 -day public comment period on the draft action plan demonstrate the community's opinion that there is need for affordable housing in Meridian. Citizens stated, for example: • "Lots of McMansions going in but not a lot of affordable housing. Smaller -scale, quality housing, e.g., apartments would be helpful." • "Need to support lower income families get a start." • "Property costs have skyrocketed and our youth struggle to own a home." • "Need more HUD housing in Meridian (my son is on the list @ James Court Apts. and has been told it'll be 2 years before he will get a 1 bedroom apartment)." • "Meridian prides itself as being a good place to raise a family. However, as housing appreciation continues to grow and as construction prices and interest rates rise the availability of housing that is affordable to lower- and middle-income families is put at risk. A disturbing trend is occurring in the Treasure Valley like other parts of the Western United States, the South, and Southwest where lower- and middle-income families are being forced to drive to qualify. We are seeing this very same phenomenon with the shift in affordable housing from communities like Meridian to communities in Canyon County. Meridian needs to remain as a great place to raise a family at all income levels." Consultation with community partners, including Idaho Housing and Finance Association (IHFA), Boise City/Ada County Housing Authority (BCACHA), Neighborhood Housing City of Meridian, Idaho 16 2007 Action Plan Services (NHS), Boise Valley Habitat for Humanity (BVHFH), Supportive Housing Innovative Partnerships (SHIP), EI -Ada Community Action Partnership, cities of Boise (Housing and Community Development Division), Nampa (Community Development/Grants Department), Eagle, Garden City (Garden City Urban Renewal Agency, and Community Planning Association of Southwest Idaho (COMPASS), confirms that there is a need for affordable housing, both in Meridian generally and within Census Tract 10322,, Block Group 2, particularly for large families (families with five or more persons), and for both renters and owners. For these reasons, the City finds that its resources and housing -targeted CDBG funds for PY07 will be most effectively invested in providing, and/or working with community partners to provide, decent housing for large -family households in Census Track 10322, Block Group 2 and citywide. Proposed affordable housing accomplishments, outcome measures, and target dates (24 CFR §§ 91.220(d), 91.220(e)) The anticipated outcomes and target dates of these activities are as follows: • One HUD Dollar home will be acquired and sold, leased, or donated to LMI residents by September 30, 2008. • The Affordable Housing Task Force will be established by September 30, 2008. • The City will have conducted one Fair Housing awareness activity by September 30, 2008. • Two Meridian families will demonstrate increased awareness of affordable homeownership opportunities and programs by September 30, 2008. • Twenty persons will have been educated on lead-based paint hazards, precautions, symptoms, and laws by September 30, 2008. Obstacles to addressing underserved needs 24 CFR §6 91.220(d), (� CDBG-funded activities in the priority goal category of Affordable Housing will work to address the following obstacles: • Escalating costs for rehabilitation and new construction (e.g, limited availability of building lots, price increases in building materials and shortage of available construction trades). • Lack of credit -worthiness. • Lack of information about financial assistance programs. The City will undertake the following actions in PY07 to address these identified obstacles: • The AHTF will discuss construction of subsidized housing units for LMI persons with non-profit housing developers. • The City will promote awareness of financial assistance programs offered by IHFA, NHS, BVHFH, BCACHA and EI -Ada Community Action Partnership. • The City will provide information regarding local credit counselors and homebuyer education programs through affordable housing activities and via the Community Resource Directory. Affordable housing_(24 CFR § 91.220(x)) While the City will seek to provide the Dollar Home it acquires in PY07 to a large low-income family, the City's overall goal is to provide one housing unit that may be suitable for any household, whether non -homeless, homeless, or special -needs. In PY07, the City will not City of Meridian, Idaho 17 2007 Action Plan E • invest CDBG funds in the provision of rental assistance, production of new units, or rehabilitation of existing units. Coordination with housing and social service agencies (24 CFR § 9]..220 k In carrying out its affordable housing plan, the City will work in cooperation with the following private industry entities, non-profit organizations, community and faith -based organizations, and public institutions: • EI -Ada Community Action Partnership • The Community Action Partnership Association of Idaho (CAPAI) • Neighborhood Housing Services (NHS) • Idaho Department of Health and Welfare, Division of Health, Bureau of Community and Environmental Health • Meridian Senior Center • Mayor's Faith Ambassadors Council • Idaho Housing and Finance Association (IHFA) • Boise City/Ada County Housing Authority (BCACHA) • Idaho Commission on Aging • Idaho Council on Developmental Disabilities • Boise City/Ada County Continuum of Care • Boise Valley Habitat for Humanity • City of Boise, Planning and Development Services Department, Housing and Community Development Division • City of Nampa, Departments of Community Development and Community Grants • Community Planning Association of Southwest Idaho (COMPASS) The City will draw on the strengths of this delivery system, including the longevity and experience of these established entities, the comprehensive nature of coverage provided by these existing entities, and the willingness of these entities to partner with and mentor the City in housing -related CDBG programming. The City will be aware of, and work to minimize any impact of, potential weaknesses of this delivery system, including a need for ongoing attention to commu6cation, coordination of efforts, and ensuring a consistent stream of funding. The City will work toward overcoming these potential gaps by maintaining ongoing communications, both by remaining visible in the housing service provider community - attending meetings, joining e-mail list-servs, proactively networking - and through the AHTF, which will invite these service providers to work together toward the objective of providing decent and affordable housing in Meridian. Public housing (24 CFR9§ 1.220()) Boise City/Ada County Housing Authority (BCACHA) serves as the housing authority for the City of Meridian. HUD considers BCACHA to be a '"High Performer" under the Public Housing Assessment System ("PHAS") and because BCACHA has always received a score of 90 or above. BCACHA does not own or manage any public housing units in Meridian. Implementing a public housing program is outside the scope of the City's 2007 program. Pursuant to 24 CFR § 91.215(1), however, the City will implement its housing plan in coordination with BCACHA, and will also utilize the Affordable Housing Task Force to provide coordination between BCACHA and other private and governmental health, mental health, and service agencies. City of Meridian, Idaho 18 2007 Action Plan Homeless and other special needs activities (24 CFR § 91.220(i)) In PY07, the City's efforts to address emergency shelter and transitional housing needs of homeless individuals and families, to prevent low-income individuals and families with children from becoming homeless, to help homeless persons make the transition to permanent housing and independent living, to address chronic homelessness, and to address the special needs of non -homeless persons will occur within its partnership with the Boise City/Ada County Continuum of Care (CoC) service providers. PY07 CDBG funds will not be invested in activities specifically targeted to these objectives. The City will actively participate in the CoC to identify ways of supporting area housing providers' efforts to increase affordable transitional and permanent housing facilities, and as additional information is obtained regarding homelessness within Meridian, it will be determined whether other federal, state or local/private funds can be leveraged with CDBG funding to effectively address these needs within the community in future program years. Barriers To Affordable Housing 24 CFR § 91.220(j)) Public Policies Impacting the Cost of Housing The Meridian Comprehensive Plan, June 2006 Update integrates the concerns and expressions of the community into a document that recommends how the City should grow and develop. All legislative requirements, specifically the Idaho Laval Land Use Planning Act, are addressed in the plan. The components specified in the Idaho Code include: private property rights; population; economic development; community design; special areas or sites; natural resources; hazardous areas; school facilities recreation; transportation; public services; facilities and utilities; land use; housing; implementation, and any other component, which may be necessary. Citizens, developers, the Planning and Zoning Commission, as well as the City Council and other groups are all involved in questions of community development and have a primary responsibility to coordinate and direct the overall pattern of development activities within the community. The Planning and Zoning Commission and the City Council make development decisions concerning annexation, rezoning, subdivision developments, conditional use permits, zoning variances, and planned developments. Due to these responsibilities, it has been necessary for the City to implement technical guidelines and adopt policies which will provide the framework for resolving questions relating to quality of life and physical development on an ongoing basis. The City continues to establish long- range implementation items for coordinated and unified development of public improvement projects. Throughout this comprehensive planning and updating process, citizens affirmed that the goals, objectives, and action items contained in the plan were based on six key community values: • Manage growth to achieve high-quality development • Enhance Meridian's quality of life for all residents • New growth should finance public service expansion • Prevent school overcrowding/enhance education services • Expand commercial and industrial development • Protect Meridian's self-identity City of Meridian, Idaho 19 2007 Action Plan 0 0 After thorough evaluation and consideration of the elements of the 2006 Update, no specific barriers to affordable housing, controlled by the City, were identified. These considerations were relative to local tax policies, land use controls, zoning ordinances, building codes, fees and charges, growth limits, and policies that affect the return on residential investment. To preclude the development of potential barriers, the 2006 Update identified Goals, Objectives and Action items focusing on housing that will be undertaken during the next five years. Identified Barriers The primary reason identified for lack of affordable housing in Meridian is the significant growth in population, increasing the demand for housing units. Housing affordability has been restricted by: • Increased costs of land for new or infill development • Increased costs of building materials and supplies • Increased costs of available labor • Increased costs of transportation • Increased costs of County tax assessments Strategy to Ameliorate Barriers Meridian's Planning Department has primary responsibility for developing and implementing plans to guide growth and development, and administering the standards of the Zoning and Subdivision Ordinances. One of the Planning Department's primary responsibilities is to coordinate with and provide the City Council and the Planning and Zoning Commission with information on planning and development issues. In fulfilling its responsibilities, the Department often acts as the coordinator between other service pn3viders within the City, such as the Public Works Department, Parks Department, the Police Department, the Fire Department, Meridian School District, and Sanitary Services Company (solid waste disposal). The Planning Department serves as staff to the Planning Commission, the Historic Preservation Commission, and the Meridian Development Corporation. Through these efforts and coordination of service providers, the City will continue to implement the Comprehensive Plan's Goals, Objectives, and Action items pertaining to affordable housing. The AHTF will also address the need for more affordable housing units, and Meridian's Planning Department staff will continue to utilize the resources of both the Regulatory Barriers Clearinghouse and HUD User websites to draw on important information pertaining to potential barriers to affordable housing that might effect developments. PY07 Priority #3: Community Improvement Annual community improvement objectives (24 CFR § 91.2200(311 In the forthcoming program year, the City expects, first, to achieve the community improvement objective of supporting activities in Census Tract 10322, Block 2 that promote neighborhood revitalization and public health, safety, and welfare. Description of community improvement activities (24 CFR § 91.22 (d)) In the forthcoming program year, the City expects, first, to invest C:DBG funds in the resolution of two code enforcement cases within Census Tract 10322, Block 2. This City of Meridian, Idaho 20 2007 Action Plan • 0 neighborhood contains some of the oldest homes in the community. The City will reduce deterioration of this neighborhood through proactive code enforcement activity, working with residents to enforce property maintenance standards, including those related to overgrown weeds and vegetation; inoperable vehicles; junk, litter, and debris; open or vacant buildings; illegally parked vehicles; and graffiti. Secondly, in the PY07, funded by CDBG funds designated for administrative purposes, the City intents to utilize and create in-kind partnerships to educate and promote available programs that further the health, safety, and welfare of the residents of Census Tract 10322, Block 2, including programming on fire protection, crime awareness and prevention, lead-based paint hazards, youth development, senior services, substance abuse prevention and treatment, financial counseling, domestic violence, veteran's issues, transportation, education, and/or employment training. To this end, the City will develop a Community Resource Directory to identify social and human service providers, along with affordable housing and homeownership information. In the development process, staff will work through the Mayor's Youth Advisory Council, Faith Ambassadors, and Continuum of Care to encourage social service providers, faith -based groups, private buslinesses, the school district, non-profit agencies and community leaders to work together to comprehensively address the needs of families in poverty. The Directory will be widely distributed to reach low- and moderate -income individuals and families. The City will assist the Old Town residents to form a neighborhood association and facilitate development of a CDBG program -eligible revitalization plan in anticipation of forming a Revitalization Strategy in Program Year 2008. The City will also support for neighborhood clean-up activities, including two annual clean-up days, Neighbonccod Housing Services sponsored "Paint the Town" and "Rake the Town" events. The City intends to become a member of, and to participate in, the Boise City/Ada County Continuum of Care (CoQ to increase awareness of available area facilities and services to help residents in need. Geographic allocation of community improvement investments (24 CFR § 91.220(f)) As set forth above, Census Tract 10322, Block Group 2 is 72.04% L.MI. A map of Census Tract 10322, Block Group 2 may be found in Appendix A. Again, there are zero areas of minority concentration in Meridian, and Census Tract 10322, Block Group 2 comprises the one area of low-income concentration in Meridian. Number and type of families that will benefit from community improvement activities 24 CFR § 91.220(d)) These community improvement activities are designed primarily to address physical conditions and improve general neighborhood liability. Because the! conditions themselves are targeted by this activity rather than the persons who will benefit, the specific number and type of families that will benefit from this activity is unknown. Due to the general nature of these objective, however, it may be surmised that these activities will directly or indirectly benefit all, or a large number of, the 234 families residing in Census Tract 10322, Block Group 2 (according to Census 2000 data). City of Meridian, Idaho 21 2007 Action Plan 0 • Specific community improvement objectives and priority needs 24 CFR §§ 91.220(d), 91.215 The City's greatest community improvement need, and therefore its highest community improvement priority in PY07, is neighborhood revitalization activities in Census Tract 10322, Block 2. In PY07, through partnerships with service providers, this priority need will be addressed through the City's plans to invest CDBG funds reducing deterioration of this neighborhood through proactive code enforcement activity, addressing overgrown weeds and vegetation; inoperable vehicles; junk, litter, and debris; open or vacant buildings; illegally parked vehicles; and graffiti. Proposed community improvement accomplishments, outcome measures, and target dates (24 CFR § 91.2200, 91.220(8)) The anticipated outcomes and target dates of these activities are as follows: Two (2) code enforcement cases for Census Tract 10322, Block 2 will be opened and resolved by September 30, 2008. One neighborhood clean-up or improvement activity will be accomplished by September 30, 2008. Five residents of Census Tract 10322, Block 2 will demonstrate increased awareness of social and human service providers and programs by September 30, 2008. Reasons for these allocation priorities 24 CFR § 91.220(d)), During the many public meetings conducted during the planning stages, residents expressed the desire for a neighborhood association to encourage cohesion and community spirit, education on neighborhood watch programs and increased public safety to prevent and deal with crime, and City -organized clean-up activities and enforcement activity to address code compliance issues. Comments provided by citizens in the development of the action plan and during the 30 -day public comment period on the draft action plan demonstrate the community's opinion that there is a need for these activities in Meridian, particularly in Census Tract 10322, Block 2 (also known as the Old Town neighborhood). Citizens stated, for example: • Residential lots in Old Town are often overrun with weeds; Code Enforcement budget could be increased to help eliminate this problem. • The City needs public transportation, both bus and rail. • Adequate police and fire protection. • Public transportation and substance abuse rehab facilities are on everyone's wish list but financial resources are sparse and there seems to be much disagreement about how best to implement solutions. • Neighborhood association can get grants. Can you go to individual neighborhoods create associations to help get matching grants, etc. What I want Meridian to represent is the small town it was when I was growing up even though its bigger. Create that small town feel. • Right now there needs to be health services that way the youth or young adults can be health in order to help other people. Plus the abuse level needs to go way down. People need to have maybe activities to unite families so there is less or no abusing. • There is no bus system through Meridian and there needs to be, Several people in the community don't own cars and traffic has also become a real problem. The answer is providing another option, not more road construction. City of Meridian, Idaho 22 2007 Action Plan Bus service. Community College or tech school in the area would be great. Education programs. Many families participating in the public meetings were not aware of the extensive public services available throughout Ada County. It was determined that a Community Resource Directory would serve this need by providing information and referral to existing resources. Obstacles to addressing underserved needs (24 CFR §§ 91 220(4) _(kms,) CDBG investments in community improvement activities will address the following obstacles to meeting underserved needs in Meridian: • Need for expanded code enforcement activity to educate home occupants regarding, and address, noncompliance. • Need for additional education and training opportunities leading to new employment. • Lack of a neighborhood association in Census Tract 10322, 13lock Group 2 and surrounding neighborhoods. • Lack of information about social services and supportive programs. Other Actions (24 CFR § 91.220(k)) Reducing the number of poverty -level families Census 2000 data reflects that 1,926 (5.6%) individuals in Meridian live in poverty. Of that number, 436 (4.5%) families live below the poverty level. Over the next five program years, 2007 to 2011, seventy percent (70%) of Meridian's CDBG funds will be dedicated to help people rise out of poverty, rather than merely easing their situation temporarily. Although essential short-term direct aid such as emergency food and shelter are available regionally, the thrust of Meridian's antipoverty strategy is to address poverty's root causes and assist people in becoming self-sufficient in the long term. Two key components of helping people attain self-sufficiency are housing and employment. Recognizing that limited funds should be focused where the need is greatest, Meridian will invest its CDBG funds primarily in projects that directly benefit LMI residents and/or serve LMI neighborhoods. As set forth above, according to Census 2000, in Meridian, the overall population is at 27% LMI, and only Block Group 2 within Census Tact 10322 meets HUD's 51% or more LMI criteria, at 72.04% LMI. All eligible LMI Area National Objective activities will therefore occur within Census Tract 10322, Block Group 2. This strategy will ensure that Meridian's CDBG resources are directed to best serve those who have the greatest need, including that area with the greatest concentration of povert)F. Institutional structure In PY07, the Office of the City Attorney will oversee the implementation and monitoring of the action plan and the CAPER, and will ensure that the Citizen Participation Plan is followed where required and/or appropriate. The Finance Department will complete all IDIS reporting. City staff and officials from the Mayor's Office, City Council, the City Clerk's Office, Planning Department, Building Department, Parks and Recreation Department, and the Meridian Police Department will work together to implement the: activities set forth herein. City of Meridian, Idaho 23 2007 Action Plan Enhancement of Coordination The City will also maximize its CDBG investments in implementing the action plan by enhancing coordination with established public and private housing and social service agencies and programs to maximize the impact of its CDBG investments, including: IHFA's Family Self -Sufficiency program, the United States Department of Health and Human Services' Head Start program, the Boise City/Ada County Continuum of Care, EI -Ada Community Action Partnership; the Community Action Partnership ,Association of Idaho (CAPRI); Idaho Department of Health and Welfare, Division of Welfare and Division of Health, Bureau of Community and Environmental Health; Meridian Senior Center; Boise City/Ada County Housing Authority (BCACHA); Idaho Commission on Aging; and Boise Valley Habitat for Humanity. Coordination with these agencies will be undertaken as appropriate in the implementation of the action plan, and open conduit of communication will be maintained by attending both individual and inter -agency meetings of these service providers, and by joining the Continuum of Care, Housing Resource Group, and Treasure Valley Regional Housing Roundtable. Coordination will also occur through the Affordable Housing Task Force, the Mayor's Faith Ambassadors Council, and the Mayor's Youth Advisory Council, which will invite these service providers to work together toward the objective of reducing poverty by providing decent and affordable housing in Meridian. Monitoring (24 CFR § 91.230) As specified in 24 CFR § 85.40, the City shall be responsible for managing the day-to-day operations of their CDBG Program and ensuring that funds are used in keeping with program requirements. The three primary goals of monitoring are to: 1) ensure production and accountability; 2) ensure compliance with CDBG and other federal requirements; and 3) evaluate organizational and project performance. The City will maintain detailed records to enable staff, HUD, auditors and the public to determine the status of each funded activity, as well as overall program progress and status. To ensure compliance with federal regulations, including those regarding the timeliness of expenditures, staff will develop checklists and monthly reports for all programs and activities implemented by the City. Internal quarterly progress, reports will also be produced and provided to the Mayor and City Council. On this quarterly basis and then at program year's end, the City will conduct an assessment of accomplishments to date. These assessments will be imperative in completing the Consolidated Annual Performance and Evaluation Report (CAPER). The City will follow the Citizen Participation Plan (see Consolidated Plan, Appendix A) in this process. Information will be entered into the Integrated Disbursement and Information System ("IDIS") database from monthly activity reports and the quarterly progress reports. This vital information is tracked to record and then analyze how projects are conforming to the Plan's priority needs, objectives and performance measurements. This monitoring plan does not include provisions for monitoring sub -grantees because in this first year of operation, the City will be responsible for implementing the designated programs and completing the eligible activities, in cooperation with other entities and organizations in the region, and will not be offering a competitive sub -grantee application process. In future program years, the City does intend to offer a competitive sub -grantee application process. City of Meridian, Idaho 24 2007 Action Plan 0 APPENDIX A: MAPS City of Meridian, Idaho 25 2007 Action Plan Census Tract 10322, Block Group 2 (72.04% LMI): City of Meridian, Idaho 26 2007 Action Plan J III 0 APPENDIX B: TABLES City of Meridian, Idaho 28 2007 Action Plan 0 • TABLE 3A SUMMARY OF SPECIFIC ANNUAL OBJECTIVES Availabili A cessibilitf of Decent `Hous in DH -1 Specific Objective Source Year Performance Expected Actual Percent Of Indicators No. no. Complete Funds DH Objective 2-6: The CDBG/ 2007 0 0 1.1 City will help non- other 2008 0 0 profit and for-profit 2009 0 0 developers and 2010 0 0 builders construct one 2011 1 unit/facility 1 (1) new housing or MULTI-YEAR GOAL: 1 facilities for homeless, One (1) new housing or special needs, or facilities for homeless, elderly populations. special needs, or elderly populations Afforda ility of Decent Housing fDH-2 DH Objective 2-1: The CDBG/ 2007 1 AHTF estab. 1 % 2.1 City will create an other 2008 0 0 % Affordable Housing 2009 0 0 Task Force (AHTF) to 2010 0 0 % make recommend- 2011 0 0 ations to the Mayor MULTI-YEAR GOAL: 1 and City Council to AHTF continues to work facilitate the creation toward improving of, preservation of, affordable housing and dissemination of opportunities in the City. information regarding affordable owner - occupied housing. DH Objective 2-2: The CDBG/ 2007 0 0 % 2.2 City will invest CDBG other 2008 1 1 funds in funding and 2009 1 1 % filling affordable 2010 1 1 housing units. 2011 1 2 2 MULTI-YEAR GOAL: 5 % Five (5) new affordable housinci units DH Objective 2-3: As CDBG/ 2007 1 1 % 2.3 deemed feasible, the other 2008 0 0 City will acquire and 2009 0 0 % demolish, clear and/or 2010 0 0 % dispose of property to 2011 0 0 make way for new MULTI-YEAR GOAL: 1 affordable housing One (1) structure or lot units. acquired, removed, and/or disposed of. City of Meridian, Idaho 29 2007 Action Plan 0 C DH Objective 2-7: The CDBG 2007 150 150 % 2.4 City will provide 2008 0 0 % information, referral 2009 0 0 to housing counseling 2010 0 0 % services, first-time 2011 0 0 homebuyer MULTI-YEAR GOAL: 150 % assistance, and Distributed to fifty (50) accessibility residents of C.B. 10322, improvements grants Tract 2 and one hundred through Community (100) other residents Resource Directory. Sustainability of Decent Housing_ (DH -3) DH Objective 2-4: The CDBG/ 2007 1 activity 1 % 3.1 City will participate on other 2008 1 activity 1 % boards and 2009 1 activity 1 committees of local 2010 1 activity 1 organizations and 2011 1 activity 1 % cooperate with other local governments to promote affordable MULTI-YEAR GOAL: Five (5) fair housing activities 5 rental housing opportunities. DH Objective 2-5: CDBG/ 2007 20 persons 20 % 3.2 Planning/Building other 2008 20 persons 20 Department will 2009 20 persons 20 continue to inform 2010 20 persons 20 % and educate the 2011 20 persons 20 % general public, non- MULTI-YEAR GOAL: 100 % profit agencies, and One hundred (100) the private sector persons educated housing industry about the dangers of lead-based paint. DH Objective 2-8: Based CDBG/ 2007 0 0 % 3.3 upon availability, the other 2008 0 0 % City will purchase 2009 0 0 % Dollar HUD Homes 2010 0 0 % and sell as affordable 2011 1 1 1 1 % housing. MULTI-YEAR GOAL: 1 % One (1) HUD Dollar Home purchased, marketed DH Objective 2-9: The CDBG/ 2007 2 families 2 % 3.4 City will support other 2008 2 families 2 % activities that increase 2009 2 families 2 % the awareness of 2010 2 families 2 % available affordable 2011 2 families 2 homeownership MULTI-YEAR GOAL: 10 % opportunities and Ten (10) families with programs. increased awareness City of Meridian, Idaho 30 2007 Action Plan Availability Accessibil ty of Suitable Living Environment °; SL -1 N/A 2007 2008 2009 2010 2011 MULTI-YEAR GOAL: Affordability of Suitable `Livin Environment SL -2 N/A 2007 2008 2009 2010 2011 MULTI-YEAR GOAL: Sustainability of Suitable Living Environment (SL -3) SL Objective 3-1: Code CDBG/ 2007 2 CE cases 2 % 3.1 Enforcement Officers other 2008 2 CE cases 2 will help to reduce 2009 2 CE cases 2 deterioration of this 2010 2 CE cases 2 % neighborhood by 2011 2 CE cases 2 working with residents to enforce property maintenance codes. MULTI-YEAR GOAL: Ten (10) CE cases opened and resolved in C.B. 10 % 10322 Tract 2 SL Objective 3-2: The City CDBG/ 2007 1 activity 1 3.2 will organize other 2008 1 activity 1 % neighborhood clean-up 2009 1 activity 1 and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 % Five (5) clean-up and/or improvement activities SL Objective 3-3: The City CDBG/ 2007 5 residents 5 % 3.3 will help address key other 2008 5 residents 5 social and human 2009 5 residents 5 % service needs, 2010 5 residents 5 % especially those related 2011 5 residents 5 to family support, youth MULTI-YEAR GOAL: 25 % development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial counseling, victims of services, programs domestic violence, veteran's affairs, transportation, educational, and employment training. City of Meridian, Idaho 31 2007 Action Plan 0 Avallabill Access bilitv of Economic Opportunl (EO - N/A 2007 % 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL: % Affordabilityof Economic Opportunity E0-2 N/A 2007 % 2008 % 2009 2010 % 2011 % MULTI-YEAR GOAL: Sustainability of Economic Opportunity (EO -3) EO Objective 1-1: The City CDBG/ 2007 0 0 % 3.1 will support the efforts other 2008 0 0 of the Meridian 2009 2 2 % Development 2010 2 2 % Corporation to 2011 2 2 % implement the Urban MULTI-YEAR GOAL: 6 % Renewal Area Plan in revitalizing downtown. Six (6) new LMI jobs EO Objective 1-2: The City CDBG/ 2007 0 0 % 3.2 will support the efforts other 2008 0 0 % of the Meridian 2009 3 3 % Development 2010 3 3 % Corporation to 1 4 4 implement the Urban MULTI-YEAR GOAL: 10 % Renewal Area Plan in Ten (10) businesses locate revitalizing downtown. in Meridian URA Neighborhood Revitalization (NR - NR Objective 3-1: Code CDBG/ 2007 2 CE cases 2 % 1.1 Enforcement Officers other 2008 2 CE cases 2 % will help to reduce 2009 2 CE cases 2 % deterioration of this 2010 2 CE cases 2 neighborhood by 2011 2 CE cases 2 % working with residents to enforce property maintenance codes. MULTI-YEAR GOAL: Ten (10) CE cases opened and resolved in C.B. 10 % 10322 Tract 2 NR Objective 3-2: The City CDBG/ 2007 1 activity 1 % 1.2 will organize other 2008 1 activity 1 % neighborhood clean-up 2009 1 activity 1 % and/or improvement 2010 1 activity 1 % activities 2011 1 activity 1 % MULTI-YEAR GOAL: 5 % Five (5) clean-up and/or im rovement activities City of Meridian, Idaho 2007 Action Plan 32 0 NR Objective 3-3: The City CDBG/ 2007 5 residents 5 % 1.3 will help address key other 2008 5 residents 5 % social and human 2009 5 residents 5 % service needs, 2010 5 residents 5 % especially those related 2011 5 residents 5 % to family support, youth MULTI-YEAR GOAL: 25 % development, child Twenty-five (25) C.B. care, senior services, 10322, Tract 2 residents substance abuse, w/ increased awareness of homelessness support available social and human services, financial services, programs counseling, victims of domestic violence, veteran's affairs, transportation, educational, and employment training. Other O-1 N/A 2007 % 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL: % Other (0-2) N/A 2007 % 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL: City of Meridian, Idaho 33 2007 Action Plan 0 0 TABLE 3B ANNUAL HOUSING COMPLETION GOALS Program Year: 2007 Expected Annual Number of Units To Be Completed Actual Annual Number of Units Completed Resources used during the period CDBG HOME ESG HOPWA ANNUAL AFFORDABLE HOUSING GOALS SEC. 215 Homeless households 0 ❑ ❑ ❑ ❑ Non -homeless households 0 ❑ ❑ ❑ ❑ Special needs households 0 ❑ ❑ ❑ ❑ ANNUAL AFFORDABLE RENTAL HOUSING GOALS (SEC. 215) Acquisition of existing units 0 ❑ ❑ ❑ Production of new units 0 ❑ ❑ ❑ Rehabilitation of existing units 0 ❑ ❑ ❑ ❑ Rental Assistance 0 ❑ ❑ ❑ Total Sec. 215 Affordable Rental 0 ❑ ❑ ❑ ❑ ANNUAL AFFORDABLE OWNER HOUSING GOALS SEC. 215 Acquisition of existing units 1 Q ❑ Production of new units 0 ❑ ❑ Rehabilitation of existing units 0 ❑ ❑ Homebuyer Assistance 0 ❑ ❑ ❑ Total Sec. 215 Affordable Owner 1 ❑ ❑ ❑ ❑ ANNUAL AFFORDABLE HOUSING GOALS SEC. 215 Acquisition of existing units 0 ❑ ❑ ❑ Production of new units 0 ❑ ❑ ❑ Rehabilitation of existing units 0 ❑ ❑ ❑ ❑ Homebuyer Assistance 0 ❑ ❑ ❑ Total Sec. 215 Affordable Housing 0 ❑ ❑ ❑ ❑ ANNUAL HOUSING GOALS Annual Rental Housing Goal ❑ ❑ ❑ ❑ Annual Owner Housing Goal 1 Q ❑ ❑ ❑ Total Annual Housing Goal 1 ❑ ❑ ❑ ❑ City of Meridian, Idaho 34 2007 Action Plan TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Economic Development - Slum & Blight/Spot Project Title: Downtown Revitalization Description: The City will support the efforts of the Meridian Development Corporation (MDC) to implement the Meridian Revitalization Plan in revitalizing downtown. The City will use CDBG funds to leverage MDC funds and other possible sources of funds to complete an eligible public facilities improvement listed in the Meridian Revitalization Plan. Objective category: []Suitable Living Environment []Decent Housing IN Economic Opportunity Outcome category: DAvailability/Accessibility ❑ Affordability 19 Sustainability Location/Target Area: Census Tract 10322, Block Group 2 Objective Number: Project ID: 1-1 HUD Matrix Code: CDBG Citation: 03 24 CFR § 570.208(b)(2) Type of Recipient: CDBG National Objective: Entitlement SB Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: EO -3 1 project Local ID: Units Upon Completion: Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA $55,000 $55,000 Other Funding $200,000 Total $255,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs City of Meridian, Idaho 35 2007 Action Plan 0 0 TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Economic Development - Slum & Blight/Spot Project Title: Clearance or Demolition Activities Description: The City will clear one lot and/or demolish one substandard structure. Objective category: ❑ Suitable Living Environment ❑Decent Housing ❑x Economic Opportunity Outcome category: Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Census Tract 10322, Block Group 2 and/or Urban Renewal District Objective Number: Project ID: 1-2 HUD Matrix Code: CDBG Citation: 01 24 CFR § 570.208(b)(2) Type of Recipient: CDBG National Objective: Entitlement SB Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: EO -1 1 lot or structure Local ID: Units Upon Completion: Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA $110,435 $110,435 Other Funding Total $110,435 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs City of Meridian, Idaho 36 2007 Action Plan i is TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Affordable Homeownership Project Title: Dollar HUD Home Description: Based upon availability, the City will acquire a Dollar HUD Home and partner with non-profit affordable homeownership service providers to sell, lease, or donate the house to LMI residents. Objective category: ❑Suitable Living Environment [@Decent Housing ❑Economic Opportunity Outcome category: ❑Availability/Accessibility ❑ Affordability 0 Sustainability Location/Target Area: Census Tract 10322, Block Group 2 Objective Number: Project ID: 2d-2 HUD Matrix Code: CDBG Citation: 01 24 CFR §§ 570.201(a),(b) Type of Recipient: CDBG National Objective: Entitlement LMH Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: DH -3 1 house Local ID: Units Upon Completion: Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 1 1 City of Meridian, Idaho 37 2007 Action Plan 0 E TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Community Development Project Title: Old Town Neighborhood Code Enforcement Description: Meridian Police Department's Code Enforcement Division will help reduce Type of Recipient: deterioration of Census Tract 10322, Block Group 2, by working with Entitlement residents to enforce property maintenance, zoning, and other ordinances Start Date: affecting buildings, lot appearance, and health, safety, and welfare. CDBG 10/01/2007 funds will be utilized to increase support of code enforcement activities which Performance Indicator: address, e.g., overgrown weeds and other vegetation, illegally parked and/or SL -3 inoperable vehicles, junk/litter/debris, open or vacant buildings, and/or Local ID: graffiti. Objective category: OSuitable Living Environment ❑Decent Housing ❑ Economic Opportunity Outcome category: ❑Availability/Accessibility ❑ Affordability O Sustainability Location/Target Area: Census Tract 10322, Block Group 2 Objective Number: Project ID: 3-1 HUD Matrix Code: CDBG Citation: 15 24 CFR § 570.202(c) Type of Recipient: CDBG National Objective: Entitlement LMA Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: SL -3 2 CE cases; 1 clean-up activity Local ID: Units Upon Completion: 10 CE cases; 5 activities Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA $19,000 $19,000 Other Funding Total $19,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs City of Meridian, Idaho 2007 Action Plan 38 TABLE 3C CONSOLIDATED PLAN LISTING OF PROJECTS Jurisdiction's Name: City of Meridian, Idaho Priority Need: Program Administration Project Title: Program Administration Description: The City's overall CDBG program management, coordination, monitoring, Type of Recipient: reporting, and evaluation will include the following types of assistance: Entitlement • Coordinating of Fair Housing activities with Boise and Nampa Start Date: • Ensuring compliance with the Citizen Participation Plan 10/01/2007 • Participating in coordinating and collaborat ng meetings with other entities Performance Indicator: • Preparing program budgets, schedules and amendments N/A • Evaluating program results against stated objectives Local ID: • Coordinating resolution of audit and monitoring findings • Developing systems for assuring compliance with program requirements • Monitoring program activities for progress and compliance • Preparing reports and other documents for submission to HUD • Developing agreements to carry out program activities • Forming a neighborhood association in Census Tract 10322, Block Group 2 • Developing a revitalization plan and/or revitalization area • Developing and distributing a Community Resource Directory • Completing a vacant/deteriorating structurB/lot database for 10322/2 Objective category: ❑Suitable Living Environment ❑Decent Housing ❑ Economic Opportunity Outcome category: ❑Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Census Tract 10322, Block Group 2 and citywide, as applicable Objective Number: Project ID: HUD Matrix Code: CDBG Citation: 21A 24 CFR § 570.206 Type of Recipient: CDBG National Objective: Entitlement N/A Start Date: Completion Date: 10/01/2007 09/30/2008 Performance Indicator: Annual Units: N/A N/A Local ID: Units Upon Completion: N/A Funding 5lources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted H,wsing PHA Other Funding Total The primary purpose of the project is to hel the Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs $46,108 $46,108 $46,108 City of Meridian, Idaho 39 2007 Action Plan 110 APPENDIX C: CERTIFICATIONS all 0 i10 ,¢gZsirNi,p� CPMP Non -State Grantee I � Certiflcatiens Many elements of this document may be compacted electronically, however a signature must be manually applied alid the document must be submitted in paper form to the Field Office. This'c etificat10:4 tzs:not.apply:...:.: ®:Thls:cattification is applicaible:: MOW -STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair hot ising, which means it will conduct an analysis of impediments to fair housing choice within the jurisdittion, take appropriate actions to overcome the effects of any Impediments identified through that a nalysts, and maintain records reflecting that analysis and actions in this regard. Anti -displacement and Relocation Plan — It will comply with the acquisition and relocation requirements of the uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and Implementing regulations at 49 CFR 24; and It has in effect and Is following a residential antidisplacement and relocation assistance plan required under section 104(4) of the Hot sing and Community Development Act of 1974, as amended, in connection with any activity assist ed with funding under the CDBG or HOME programs. Drug Free workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distributi on, dispensing, possession, or use of a controlled substance is prohibited In the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance program;:; and d. The penalties that may be Imposed upon employees for drug abuse violations o(curring in the workplace; 3. Making It a requirement that each employee to be engaged in the performance of this grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee to the statement required by paragraph i that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and b. Notify the employer in writing of -his or her conviction for a violation of a criminal drug statute occurring In the workplace no later than five calendar days after such conviction; S. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Empl oyers of convicted employees must provide notice, Including position title, to every grant offh rx or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the Idc intification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice uncle • subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and Including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, taw en Porcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through Implementation of paragraphs 1, 2, 3, 4, 5 and 6. CPMP Non -State Grantee Certifications 1 Version 1.3 City of Meridian, Idaho 41 2007 Action Plan 0 1* Jurisdiction Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief: 8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to h im person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Cong ess In connection with the awarding of any Federal contract, the making of any Federal gra nt, the making of any Federal loan, the entering Into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loar, or cooperative agreement; 9. If any funds other than Federal appropriated funds have been paid or will be paid to an y person for influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and vubmit Standard Form -LLL, "Disclosure Form to Report Lobbying," In accordance with Its instructions; and 10. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be Included In the award documents for all subawards at ali tiers (including subcontracts, .ubgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which It is s:eking funding, In accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG , and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 19 i8, and Implementing regulations at 24 CFR Part 135. Signatu orized Official Tammy de Weerd Name mayor Title 33 E. Idaho Avenue Address Meridian ID 83642 City/State/Zip 20$ 888-4433 Telephone Number Date CPMP Non -State Grantee Certifications 2 Verrsion 1.3 City of Meridian, Idaho 42 2007 Action Plan 0 is Jurisdiction ❑ This certification does not apply. ® This certification Is applicable. Speclfic CDBG Certifications The Entitlement Community certifies that: Citizen Participation — It Is in full compliance and following a detailed citizen participatioi t plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short -berm and long-term aimmunity development objectives that provide decant housing, expand economic opportunities prima Ily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It Is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds — It has complied with the following criteria: 11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDB G funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate Income families or aid in the prevention or elimination of slums or blight The Action Plan may also Include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing coM litions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed to ins during Program Year(s) 2017, 200L MA,% (a period specified by the grantee consisting of one i, two, or three specific consecutive program years), shall principally benefit persons of low and moden rte Income In a manner that ensures that at least 70 percent of the amount Is expended for activities b tat benefit such persons during the designated period; 13. Special Assessments - It will not attempt to recover any capital costs of public improve nests assisted with CDBG funds Including Section 108 loan guaranteed funds by assessing any amoun c against properties owned and occupied by persons of low and moderate Income, Including any 'ee charged or assessment made as a condition of obtaining access to such public Improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that rek tes to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge shay be made against the property with respect to tt a public Improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to re6over any capital costs of public improvements awisted with CDBG funds, Including Section 108, unless CDBG funds are used to pay the proportion, 3f fee or assessment attributable to the capital costs of public Improvements financed from othe • revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of i rropertles owned and occupied by moderate -Income (not low-income) families, an assessment or charge may be made against the property, for public Improvements financed by a source other than CD BG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Forte — It has adopted and is enforcing: 14. A policy prohibiting the use of excessive force by law enforcement agendas within Its jr, rlsdiction against any individuals engaged in non-violent civil rights demonstrations; and 15. A policy of enfordng applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within Its jurisdiction; CPMP Non -State Grantee Certifications 3 Version 1.3 City of Meridian, Idaho 43 2007 Action Plan i. Jurisdiction Compliance With /inti -discrimination laws -- The grant will be conducted and administe red in conformity with title VI of the Civil Rights Act of 1964 (42 USC 20004), the Fair Housing Act (42 USC 3601-3619), and Implementing regulations. Lead -Based Paint -- Its activities concerning lead-based paint will comply with the requirestents of part 35, subparts A, B, 3, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. Signature orized Official Date Tammy de Weerd Name mayor Title 33 E. Idaho Avenue Address Meridian ID 83642 City/State/Zlp 208 888-4433 Telephone Dumber CPMP Non -State Grantee Certifications 4 Version 1.3 City of Meridian, Idaho 44 2007 Action Plan 0 is Jurisdiction jo This .c ertlflratlo 'd oes n. t'noa Y - 1n Th a - s�certificat�o Ica 1 - Is I OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified In 24 CFR 570.208(c): The grantee hereby certifies that the Annual Pian includes one or more specifically Identified CD BG -assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and Immediate threat to the health or welfare of the community and other financial resources are not avalhible to meet such needs. Signature/Authorized Official Name Title Address City/State/Zip Telephone Number CPMP Non -State Grantee Certifications Date Vorsion 1.3 City of Meridian, Idaho 45 2007 Action Plan Jurisdiction • 10 Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance — If the participating jurisdiction intends to provide tei cant -based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordabilitl1, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities i ind costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, It will eve eluate the project In accordance with the guidelines that It adopts for this purpose and will not Invest any more HOME funds in combination with other Federal assistance than is necessary to provide affo dable housing; Signature/Authorized Official Name Title Address City/State/Zip Telephone Number Date CPMP Non -State Grantee Certifications 6 V Brslon 1.3 City of Meridian, Idaho 46 2007 Action Plan • is Jurisdiction HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not beingI met by available public and private sources. Building — Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance Involving new construction, substantial rehabilitation, or acquisition of a Facility, 2. For at least 3 years in the case of assistance involving non -substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Name Title Address City/State/Zip Telephone Number Date CPMP Non -State Grantee Certifications 7 Version 1.3 City of Meridian, Idaho 47 2007 Action Plan 0 10 Jurisdiction ® This certification does not apply. ❑ This certification is applicable. ESG Certifications I, , Chief Executive Officer of Errorl Not a valid link., certify that the local government will ensure the provision of the matching supplemental finds required by the regulation at 24 CFR 576.51. I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of 24 CFR 576.56, concerning assurances on service:i and other assistance to the homeless. 4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. B. The requirements of 24 CFR"576.56(a) and 576.65(b) that grantees develop and Implement procedures to ensure the confidentiality of records pertaintr g to any individual provided family violence prevention or treatment services ur der any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9. The requirement that recipients involve themselves, to the maximum Extent practicable and where appropriate, homeless individuals and families iii policymaking, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, ,ind regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related CPMP Non -State Grantee Certifications 8 V arsion 1.3 City of Meridian, Idaho 48 2007 Action Plan i 10 Jurisdiction authorities as specified In 24 CFR Part 58. 11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or Notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction in Income; (B) the assistance must be necessary to avoid evi,;tion of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and Implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded Institutions or systems of care (such as health care facilities, foster care or other yoUth facilities, or correction programs and Institutions) in order to prevent :;uch discharge from Immediately resulting In homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these Individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources, 13. HUD's standards for participation in a local Homeless Management Inf srmation System (HMIS) and the collection and reporting of cilent-level Information. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelte • Grant, Is authorized under state and/or local law, and that the local government povesses legal authority to carry out grant activities in accordance with the applicable law:; and regulations of the U. S. Department of Housing and Urban Development. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number CPMP Non -State Grantee Certifications 9 Version 1.3 City of Meridian, Idaho 49 2007 Action Plan 0 is Jurisdiction ❑ This certification does not apply. ® This certification ils applicable. APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug -Free Workplace Requirements Lobbying Certification This certification Is a material representation of fact upon which reliance was placed when t ils transaction was made or entered into. Submission of this certification is a prerequisite for making or a itering into this transaction Imposed by section 1352, title 31, U.S. Code. Any person who falls to file ti ie required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug -Free Workplace certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification Is a material representation of fact upon which reliance Is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, In additic n to any other remedies available to the Federal Government, may take action authorized under the C rug -Free Workplace Act 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of.. application, or upon award, if there Is no application, the grantee must keep the identity of the workplace(s) on file in Its office and make the information avail able for Federal Inspection. Failure to identify all known workplaces constitutes a violation of tt a grantee's drug-free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e, g., all vehicles of a mass transit authority or State highway department while in operation, State employees In each local unemployment office, performer's In concert halls or radio stations). S. If the workplace Identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if It previously identified the workplaces in qt eslion (see paragraph three). 6. The grantee may Insert in the space provided below the site(s) for the performance of Nork done in connection with the specific grant: Place of Performance (Street address, city, county, mate, zip code) Check If there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace Is required by 24 CFR part 21. Place Name Street city Countf sate Zi Meridian City Hall 33 E: Idaho Ave. Meridian Ada ID 83642 Meridian City Hail Annex 703 N. Main SL Meridian Ada ID 83642 Meridian Plannina Det 660 E. Watertower Meridian Ada ID 83642 Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in part cular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) o , Imposition of sentence, or both, by any judicial body charged with the responsibility to determine vicdations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or not i -Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any CPMP Non -State Grantee Certifications 10 Vorsion 1.3 City of Meridian, Idaho 50 2007 Action Plan 10 Jurisdiction controlled substance; "Employee" means the employee of a grantee directly engaged it the performance of work under a grant, including: a. Ail "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant W the performance of the grant; and c. temporary personnel and consultants who are directly engaged In the performance of work under the grant and who are on the grantee's payroll. This definition does not include we rkers not on the payroll of the grantee (e.g., volunteers, even if used bo meet a matching requb ement, consultants or Independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti -displacement and Relocation Plan Signature/ orized Official Tammy de Weerd Name mayor Title 33 E. Idaho Avenue Address Meridian ID 83642 City/State/Zip 208 888-4433 Telephone Number CPMP Non -State Grantee Certifications J.J. -117-1101 Date Version 1.3 City of Meridian, Idaho 51 2007 Action Plan APPENDIX D: SF 424 City of Meridian, Idaho 52 2007 Action Plan U 110 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF -424 Version 02 *1. Type of Submission: *2. Type of Application * If Revision, select appropriate letter(s) ❑ Preapplication ® New ® Application ❑ Continuation *Other (Specify) ❑ Changed/Corrected Application I ❑ Revision 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: *5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier. 8. APPLICANT INFORMATION: *a. Legal Name: CITY OF MERIDIAN, IDAHO *b. Employer/Taxpayer Identification Number (EIN/TIN): *c. Organizational DUNS: 82-6000225 028 451 367 d. Address: *Street 1: 33 E. Idaho Avenue Street 2: *City: Meridian County: Ada *State: Idaho Province: *Country: USA *Zip / Postal Code 83642 e. Organizational Unit: Department Name: Division Name: Office of the City Attorney f. Name and contact information of person to be contacted on matters Involving this application: Prefix: *First Name: Emily Middle Name: *Last Name: Kane Suffix: Title: Organizational Affiliation: *Telephone Number: 208-898-5506 Fax Number: 208-884-8723 *Email: kanee@meridiancity.org • 10 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF -424 Version 02 *9. Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other (Specify) *10 Name of Federal Agency: HUD 11. Catalog of Federal Domestic Assistance Number: CFDA Title: *12 Funding Opportunity Number: 14.218 *Title: COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Meridian, Idaho *15. Descriptive Title of Applicant's Project: Investment of CDBG funds in economic development — slum & blight/spot (downtown revitalisation); economic development — slum & blight/spot (clearance or demolition); dollar HUD home; code enforcement; and administrat ve activities. OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF -424 Version 02 16. Congressional Districts Of: *a. Applicant: 1 *b. Program/Project: 1 17. Proposed Project: *a. Start Date: 10/1/07 *b. End Date: 9/30/211 18. Estimated Funding ($): *a. Federal 230,544 *b. Applicant *c. State *d. Local *e. Other *f. Program Income *g. TOTAL 230,544 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ❑ a. This application was made available to the State under the Executive Order 12372 Prc cess for review on ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E. O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) ❑ Yes ® No 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, orfraudulent it statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) ® **I AGREE ** The list of certifications and assurances, or an Internet site where you may obtain this list, i;; contained in the announcement or agency specific instructions Authorized Representative: Prefix: *First Name: Tammy Middle Name: *Last Name: De Weerd Suffix: *Title: Mayor *Telephone Number: 208-888-4433 Fax Number: 203-884-8723 * Email: deweerdt@meddiancity.org *Signature of Authorized Representative: *Date Signed: Authorized for Local Reproduction Standard Form 424 (Revised 10/2005) Prescribed by OMB Circular A-102 % IV OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF -424 Version 02 *Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization is delinquent of any I=ederal Debt. N/A January 4,2W8 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. REQUEST Swear in New City Council Member Seat # 1 — David Zaremba AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: ` CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 CITY OF MERIDIAN Oath of Office - January 8, 2008 City Council Member "Please raise your right hand and repeat after me" I, David Zaremba, do solemnly swear that I will support the Constitution of the United States, and the Constitution of the State of Idaho, and the Laws and Ordinances of the City of Meridian, Idaho and that I will to the best of my ability, faithfully perform the duties of the office of City Council in the City of Meridian, Idaho, during my continuance therein, so help me God. "Congratulations City Council Member David Zaremba" CITY OF MERIDIAN In the matter of the CITY OF MERIDIAN STATE OF IDAHO :ss County of Ada OATH OF OFFICE CITY COUNCIL MEMBER SEAT # 1 I, David Zaremba, do solemnly swear that I will support the Constitution of the United States, and the Constitution of the State of Idaho, and the Laws and Ordinances of the City of Meridian, Idaho and that I will to the best of my ability, faithfully perform the duties of the office of City Council in the City of Meridian, Idaho, during my continuance therein, so help me God. DATED this 8th day of January, 2008. David Zaremba SUBSCRIBED AND SWORN TO before me this 8th day of January, 2008. William G. Berg, Jr. - City Clerk January 4,2W8 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. REQUEST Swear in New City Council Member Seat # 3 — Charlie Rountree AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 12 �J i CI'T'Y OF MERII)MB Oath of Office - January 8, 2008 "Please raise your right hand and repeat after me" I, Charles M. Rountree, Jr., do solemnly swear that I will support the Constitution of the United States, and the Constitution of the State of Idaho, and the Laws and Ordinances of the City of Meridian, Idaho and that I will to the best of my ability, faithfully perform the duties of the office of City Council in the City of Meridian, Idaho, during my continuance therein, so help me God. "Congratulations City Council Member Charlie Rountree" s �► CITY OF MERIDIAN In the matter of the CITY OF ) MERIDIAN ) OATH OF OFFICE COUNCIL MEMBER SEAT #3 STATE OF IDAHO ) :ss County of Ada ) I, Charles M. Rountree, do solemnly swear that I will support the Constitution of the United States, and the Constitution of the State of Idaho, and the Laws and Ordinances of the City of Meridian, Idaho and that I will to the best of my ability, faithfully perform the duties of the office of City Council in the City of Meridian, Idaho, during my continuance therein, so help me God. DATED this 8th day of January, 2008. Charles M. Rountree SUBSCRIBED AND SWORN TO before me this 8th day of January, 2008. William G. Berg, Jr. - City Clerk January 4, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Swear in New Mayor — Tammy de Weerd January 8, 2008 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS Date: ITEM NO. 13 Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Ll CITY OF MERIDIAN Oath of Office January 8, 2008 "Please raise your right hand and repeat after me" I, Tammy de Weerd, do solemnly swear that I will support the Constitution of the United States, and the Constitution of the State of Idaho, and the Laws and Ordinances of the City of Meridian, Idaho and that I will to the best of my ability, faithfully perform the duties of the office of Mayor in the City of Meridian, Idaho, during my continuance therein, so help me God. "Congratulations Mayor Tammy de Weerd" • CITY OF MERIDIAN In the matter of the CITY OF ) MERIDIAN ) OATH OF OFFICE MAYOR STATE OF IDAHO ) :ss County of Ada ) I, Tammy de Weerd, do solemnly swear that I will support the Constitution of the United States, and the Constitution of the State of Idaho, and the Laws and Ordinances of the City of Meridian, Idaho and that I will to the best of my ability, faithfully perform the duties of the office of Mayor in the City of Meridian, Idaho, during my continuance therein, so help me God. DATED this 8th day of January, 2008. Tammy de Weerd SUBSCRIBED AND SWORN TO before me this 8th day of January, 2008. William G. Berg, Jr. - City Clerk 0 • January 4,2W8 Department Reports MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Planning Department ITEM NO. 14-A-1 REQUEST Proposed Changes to Planning Department Fees AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: I ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY yl� CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 IDIAN,-...-,-- October 29, 2007 Dear Customers, Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba RECEIVED JAN - a 20og CA ofmaidfan awk This letter is to inform you of proposed fee increases for Planning Department applications and to seek your comments in advance of consideration by the Meridian City Council. Wiry is an increase necessary at this tune? As many of you know, we replaced the zoning and subdivision ordinances with our unified development code in July 2005. Shortly after that date (September 15, 2005), we developed a new fee schedule that was consistent with the new code. The structure of the fee schedule was a significant departure from our previous schedule. Instead of "per acre or "per square feet" charges. the fee structure was based on the average time it takes Planning Department, Clerks, and Public Works staff to process a typical application. The 2005 fee schedule is still in place; I have not adjusted fees since it was adopted. As I look at our average revenue per application since adoption of the new fee schedule, it has significantly decreased: In FY06. the Planning Department processed 31% more applications, but experienced a 5% decline in revenue. Similarly, if I compare the estimated revenues from this fiscal year (FY07) to FY05, we processed nearly the same total number of applications. but received only 40% of' the revenue. This indicates to me that our 2005 fee structure was too low and actually represented a significant decrease in fees that the prior fee structure. In addition to that fact, our cost of doing business has also increased, just as yours has as well. Given these trends. I feel I must propose fee increases to the City Council. In developing the new fees, we (Public Works and Planning Staff) re-evaluated the time it takes us to process applications and adjust our spreadsheet accordingly. In general, we felt we had underestimated the time it takes to research projects and to work with applicants to guide them Planning Department . 660 E. Watertower Street, Suite 202, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org Planning Department Hearing Staff Average Cost Fiscal Year Revenue Applications Applications per Application Actual FY02 $207,316 203 85 $720 Actual FY03 $266,269 302 98 $666 Actual FY04 $271,474 298 118 $653 Actual FY05 $548,786 390 192 $943 Actual FY06 $521,816 505 259 $683 Est. FY07 $325,000 363 229 $549 In FY06. the Planning Department processed 31% more applications, but experienced a 5% decline in revenue. Similarly, if I compare the estimated revenues from this fiscal year (FY07) to FY05, we processed nearly the same total number of applications. but received only 40% of' the revenue. This indicates to me that our 2005 fee structure was too low and actually represented a significant decrease in fees that the prior fee structure. In addition to that fact, our cost of doing business has also increased, just as yours has as well. Given these trends. I feel I must propose fee increases to the City Council. In developing the new fees, we (Public Works and Planning Staff) re-evaluated the time it takes us to process applications and adjust our spreadsheet accordingly. In general, we felt we had underestimated the time it takes to research projects and to work with applicants to guide them Planning Department . 660 E. Watertower Street, Suite 202, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org • City of Meridian Planning Department Customers Page 2 through our review processes to ensure complete applications. While we are willing and happy to spend meaningful time on your projects, there is an associated cost in staff time. In developing the new fees, we also added time for the attorneys that now work with us throughout the application process. Furthermore, we added the costs associated with transcripts and publishing ordinances. What are the new fees? Three new application fees are proposed. We previously charged a "miscellaneous- fee for the development agreement and development agreement modifications. We recently amended the code to specifically address these items, and we felt it was appropriate to have a specific fee as well. We do not currently charge applicants for the many hours of time we spend reviewing, approving. and releasing surety. Table 1: New Fees Proposed Existing Permit/Decision Fee $ Fee $ Development agreement 303 459 Development agreement modification 502 459 Surety fee 1331 0 We are proposing to lower two fees to better reflect the time we spend on those applications: Table 3: Decrease in Fees Permit/Decision Proposed Existing Fee Fee Accessory use for daycare or home occupation 1601 163 Director determination 213 1 250 A number of our fees have increased slightly (approximately 7%) to reflect an increase in wages over the last two years. Those fees are: Table 2: Modest Increase in Fees Permit/Decision Proposed Existing Fee ($) Fee ($) Inspections, additional 53 50 Planned unit development, per exception fee 107 100 Sign 53 50 Sign, planned sign program 67 63 Sign, temporary 27 25 Zoning verification letter 53 50 The remainders of the fees are proposed to increase as follows: Table 4: Increase in Fees Permit/Decision Proposed Existing Fee Fee Additional hearing (post reconsideration) 692 142 Alternative compliance 160 100 Annexation, staff prepared consensual 2,086 1,206 Annexation/rezone 1,826 906 Annexation/rezone w/out concurrent application 2,092 1,206 Certificate of zoning compliance 453 375 E City of Meridian Planning Department Customers Page 3 Table 4: Increase in Fees PermiVDeclsion E Proposed Existing Fee Fee Certificate of zoning compliance w/prior approval 187 125 City council review (appeal) 692 603 Comprehensive plan map amendment 2,409 1,018 Comprehensive plan text amendment 1,431 606 Conditional use (or Commission level modification) 1,369 1,046 Conditional use modification 378 206 Design review 173 100 Miscellaneous hearing item 937 459 Planned unit development 2,251 1,261 Plat, combination 2,189 1,228 Plat, final 1,242 718 Plat, final per lot P&Z and PW fee 36 28 Plat, final, modification to condition 541 350 Plat, preliminary 2,264 1,276 Plat, preliminary per lot P&Z and PW fee 24 20 Plat, short 868 410 Private road 198 50 Property boundary adjustment 365 149 Temporary use 133 125 Time extension, Commission or Council 493 444 Time extension, Director 133 75 Unified development code amendment 1,723 806 Vacations (including recorded plat notes) 589 375 Variance 1,056 603 What kind of revenue will this generate? If I assume we have a similar number of applications as this last fiscal year, the new fees would generate $472.000. Under the current fee structure the revenue would be $325,000. In preparing the budget for this fiscal year, the finance department estimated an income of $400,000. Without this increase in fees, we wiII not meet our expected budget. My intent is to schedule a hearing to discuss these proposed changes with Council in late - November. I am sending this letter out now to give you an opportunity to comment on my proposal. I am available to speak to you individually or as a group. 1 look forward to working with you on this proposal. Sincerely, Anna Borchers Canning. AICP City of Meridian Planning Director 0 City of Meridian Planning Department Customers Page 4 i� U Table 6: Full List of Proposed Fee Changes Proposed Existing Permit/Decision Fee Fee Accessory use for daycare or home occupation 160 163 Additional hearing (post reconsideration) 692 142 Alternative compliance 160 100 Annexation, staff prepared consensual 2,086 1,206 Annexation/rezone 1,826 906 Annexation/rezone w/out concurrent application 2,092 1,206 Certificate of zoning compliance 453 375 Certificate of zoning compliance w/prior approval 187 125 City council review (appeal) 692 603 Comprehensive plan map amendment 2,409 1,018 Comprehensive plan text amendment 1,431 606 Conditional use (or Commission level modification) 1,369 1,046 Conditional use modification 378 206 Director determination 213 250 Design review 173 100 Development agreement 303 459 Development agreement modification 502 459 Inspections, additional 53 50 Miscellaneous hearing item 937 459 Planned unit development 2,251 1,261 Planned unit development, per exception fee 107 100 Plat, combination 2,189 1,228 Plat, final 1,242 718 Plat, final per lot P&Z and PW fee 36 28 Plat, final, modification to condition 541 350 Plat, preliminary 2,264 1,276 Plat, preliminary per lot P&Z and PW fee 24 20 Plat, short 868 410 Private road 198 50 Property boundary adjustment 365 149 Sign 53 50 Sign, planned sign program 67 63 Sign, temporary 27 25 Surety fee 133 0 Temporary use 133 125 Time extension, Commission or Council 493 444 Time extension, Director 133 75 Unified development code amendment 1,723 806 Vacations (including recorded plat notes) 589 375 Variance 1,056 603 Zoning verification letter 53 50 i 0 ermitldecision total cost cost w/out GF difference so use fcr da care or home oocu at .., becw additional hearing (post reconsideration 160. 692 .. 413 ;.... 279 06ti atly annexation, staff prepared consensual 2076 1532 543 annexation/rezone 1815 1272 543 annexation/rezone w/out concurrent a lication erf of enng compliance 2082 453 1539 453 543 .. ' f3 eft ioat f°z ' com fiance w/prrov ------ city council review (appeal) 692 413 279 comprehensive plan map amendment 2449 1670 779 comprehensive plan text amendment 1457 914 543 conditional use or Commission level modification 1319 1053 266 conditional use modification 378 365 13 development areement 513 246 267 development areement modification 660 446 214 ji fiyCtar clefernifr ati6, .11 X13 21 " design review 173 173 0 dtiorral . ; 533 miscellaneous hearing item 937 671 266 tanned unit development 2001 1276 725 rt uitc'lo meet,per exce tion fee..... tat, combination #07 2029 ,. 1553 476 tat, final 1192 1106 86 t� fa! '&z and Pik fee lat, final, modification to condition � 541 400 142 tat, relimina 2104 1392 712 renin "er lot,,P anti if fee 24 ,. tat, short 868 813 56 �rfvateroad 198 198 property boundary adjustment 365 365 4 ign 53 53 0 sign, siren program 67 67 0 ,,! n, temporary 27 27 0 purei fee 133 133 0 �r ,ora use time extension, Commission or Council 133 443 :s 133 302 142 pply o/^�-Tk 1 /+ " .....:�Gn�i\e!fi.: , hector unified development code amendment _ 133 1749 1127 622 vacations(including recorded plat notes 6 51 447 168 variance ie ►a verification letter 1056 53 751 53 305 w 91 1 • • January 4, 2008 Department Reports MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Mayor ITEM NO. 14-B-1 REQUEST Appointment of Joseph W. Marshall to Planning and Zoning Commission AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. COMMENTS See attached Joseph W Marshall 5937 N. Arliss Ave. Meridian, Idaho 83646 (208) 898-9010 EDUCATION. B.A.S., May 1993 Boise State University; Emphasis in computer aided drafting and design. B.B.A., August 1989 Boise State University; Emphasis in accounting and small business management. Currently enrolled in M.S. Adult Education and GIS Graduate Certificate Program (24 credits completed) I1V4 '7L1zEli Dq Boise State University; Boise, Idaho Instructor August 2006 to Present Responsibilities include: • Providing instruction to students in Mechanical, Civil, and Structural drafting and design. To include AutoCAD 2008' and Civil 313'. • Curriculum development Recruiting, public relations, and placement. North Idaho College; Coeur d'Alene, Idaho Drafting Instructor August 1998 to July 2006 Responsibilities include: • Providing instruction to students in drafting methods, blueprint reading, and computer aided design. Specializing in advanced civil design, land planning, and Geographic Information Systems. • Curriculum development • Recruiting, public relations, and placement. • Inventory and equipment purchasing. Hubble Engineering, Inc.; Boise, Idaho Designer June 1993 to July 1998 Responsibilities include: • Working closely with clients in designing and drafting engineering oriented drawings utilizing computer aided drafting (AutoCAD Rel.14`m and Softdesk Rel. 8`m Design Software). • Scheduling the production activities of the engineering and survey departments using Primavera Project Planner' software. Boise State University; Boise, Idaho Computer Lab Technician, August 1992 to May 1993 Responsibilities included: • The care and maintenance of computers in the three College of Technology labs. • Assisting students and faculty with questions or problems concerning software applications or hardware. Porter's Land Survey; Boise, Idaho Survey Crew Member, Summer Position; May 1992 to August 1992 Responsibilities included: • Careful completion of assigned duties (2' Man); i.e. rod man, notes, gun operator, etc. • Maintenance and care of equipment including restocking supplies as needed. E.R. Carpenter Company; Lathrop, California Production Supervisor, October 1989 to November 1991 Responsibilities included: • Scheduling personnel and production to meet the: needs of the customer in a timely, efficient manner. • Utilizing statistical process control to ensure product quality. • Researching and developing new products and methods of production. • Training department personnel in the areas of company policies, job duties, and safety, including keeping current on all OSHA regulations. • Maintaining equipment and ensuring its safety. • The profit and loss of the department. PERSONAL: • Little league baseball coach • Advisor to the Drafting Club • Advisor to Skills USA Club • 5s` Generation Idahoan 0 • January 4,2W8 Department Reports MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Mayor ITEM NO. 14-B-2 REQUEST Appointment of Thomas Berry for Public Works Director AGENCY COMMENTS CITY CLERK: See atlached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. Thomas H. Ba!g, $'ly:A. Home Address: 16252 NE 2e St, Bellevue, WA, 98008; email: thbarq u@yahgo.com {425} 867-1126 PUBLIC WORKS EXECUTIVE ACTION — RESULTS — ACCOUNTABILITY Accomplished management executive with a solid, prudent, and responsible management style and unparalleled analytical and technical competency. Effectual, performance driven team leader with superior strategic aptitude and vision possessing a clear sense of purpose and urgency. Talent for making rapid assessments of diverse and complex situational challenges and then developing and leading the resulting action plans. Superior record of delivering simultaneous large-scale, mission -critical. projects on time and under budget. Collaborative, team -based management style and excellent interpersonal/communication skills. Core competencies include: • Process, Policy & Strategy Formulation & Execution • Capital Infrastructure & Operational Planning • Total Quality & Organizational Change Management • Innovative, Collaborative & Strategic Partnership Development & Relationship Perpetuation • Productivity Analysis & Improvement • Performance Measurement & Effectiveness Monitoring, Improvement & Reporting • Financial Forecasting, Budgeting, & Cost Controls • Negotiation, Mediation & Conflict Resolution • Team Leadership, Inclusiveness & Collaboration • Business Administration & Capital Project Oversight • Human Resources Management & Cabo= Relations • Fostering Individual & Organizational Accountability • Negotiating & Administering IGAs/ICAs, MOUS, Bids & Contracts, Property Disputes & Acquisitions HIGHLY SML.L.ED MANAGEMENT EXECUTIVE DEDICATED TO BUILDING AND SUSTAINING THE CONNECTIONS THAT SHAPE AND SERVE THE COMMUNITY EXPERIENCE • t mer dons And QWjm rational _Manag4ment — Managed all aspects of organizational operations including anticipation, allocation & administration of organizational resources & needs; formulated & executed organizational & program goals, objectives, priorities, processes, strategies, polices & direction; developed action plans for strategy achievement & developed performance measures & reporting means to ensure effecdveness. • Financial Management — Identified, acquired & substantiated internal & external fiscal resource needs for multiple organizations; assessed, prepared, & administered multiple & varied program, project; operational, capital, & enterprise funds, grants, & budgets; identified, secured & administered partnership funding opportunities; performed & directed budget forecasts, cost analyses, enterprise rate studies, & financial performance audits & reports. • Int=WpCCppxffinafion.Co tract M2n&gZM=M & policy Adminiumdon — Identified, recommended, developed & implemented internal guiding principles, policies & procedures, legislation & administrative code interpretations & revisions, & interagency agreements/contracts; developed, reviewed & administered project RFQs/RFPs, SOW, & PS&E as well as all contract & pemmit documentation; developed comprehensive, economic, growth & land use policies; organized, coordinated, led & provided technical direction to internal & regional teams & workgroups; served as spokesperson in negotiations, mediation efforts, committees, councils, & forums affecting, involving &/or impacting applicable organizational interests; provided executive review of & ensured compliance with local, stage & federal legislation & policies; assessed organizational risks & managed liability. • Human Resources Management — Provided assertive organizational leadership & direction & utilized existing staff resources to execute the organizational mission with effectiveness & efficiency; developed & maintained organizational relationships & strategic partnerships that improved the organization, staff & the community; performed productivity analyses & improvements including workforce retooling & reengineering; administered staff selection, hiring, training, supervising, motivating, mentoring, appraisal & improvement; negotiated & administered union labor negotiations & resolution of union -related conflicts, grievances & disputes. • P;gject £]vers gk & Administration — Identified, developed, & managed multiple & diverse organizational, environmental, capital investment & system infrastructure improvement projects from concept to construction/implementation with solid. & consistent record & sensitiv4 to time, budget, & competing priorities. • Oral Ili Written Communication & Presentations — Prepared & presented hundreds of varied reports & professional presentations for Executive Managers, Directors, Mayors, Technical Committees, Boards, Commissions, Councils, outside agencies & the public; developed, prepared & defended policy, process, & technical guidance documents; developed press releases & outreach information & interacted with the press & reporters. Also served as strategic communications lead. Page 1 of3 • Resume Continued Thomas H. Barry,hrM S.,aa,�rxP.E.�,a. WORK HISTORY ♦ Eyepe�. l & Operations Manager — City ofRedmoad Public forks, WashmgWq, 2001 to Pres. Responsible for identifying developing, implementing, & managing a wide army of utility & public works infrastructure, programs, plans, projects, & services including coordination & approval of street; water, sewer, & stomnwater capital projects. Duties include, but are not limited to: overseeing public works & utility facilities; directing citywide capital construction & engineering activities, various development services activities, & all applicable regulatory compliance requirements, serving on management team; hiring, training & superming up to two dozen professional, engineering, administrative, technical, seasonal, & supervisory staff; developing ordinances, policies, procedures & protocols; analyzing & recommending utility rate structures; projecting revenues & developing financial forecasts; developing & administering multimillion dollar enterprise, capital, operational & maintenance budgets; administering all associated mapping, database & GIS services, solid/hazardous waste programs, & citywide FSA response/salmon recovery programs; overseeing commercial utility billing & public works maintenance & operational activities; leading comprehensive, land use & strategic planning efforts; conducting performance measurement & reporting activities & developing corrective action strategies; serving as technical advisor to Department Heads, Mayor & Council; participating in &/or leading regional programs/projects/teams; consulting & coordinating with a variety of local & regional staff & elected officials & serving as City's representative; attending Council, Commission, & Board meetings. ♦ PubBc Works EmmmAdmixtistrator — City ofBeUevue Public Works, Washington; 1999 to 2,901 Developed & administered a wide range of local & regional public works projects, programs, policies & services geared toward identifying & eliminating the City's environmental liabilities & ensure compliance with a myriad of regional, state & federal regulations. Identified, developed & managed infrastructure improvement projects & budgets; addressed land use challenges & developed & administered associated policies; conducted environmental reviews & identified compliance & mitigation requirements; initiated habitat restoration/enhancement projects, water quality & flooding/discharge projects, ESA response/salmon recovery programs, & natural resource protection, pollution prevention & conservation programs; managed a variety of public affairs & conunwnity outreach programs; supervised stuff & volunteers; participated in citywide strategic planning processes; consulted & coordinated with local & regional staff & elected officials & served as City's representative & strategic environmental communications manager. Attended Council, Board, & Commission Meetings as needed. ♦ Department Manatrer—LaGr=We College, LaGrange, Georgia; 1998 to 1999. [Contract, Served as the Department Manager & an Assistant Professor in a multi -curricular environmental science program. Developed & administered departmental budget; inventoried & acquired department needs/supplies; directed staff & interns; advised, counseled & mentored students; designed, developed & assessed curriculum; prepared & taught assigned classes; assessed student learning & instructional/institutional practices; facilitated student learning through in -class & out -of -class activities; identified course & program learning outcomes; identified & implemented assessment measures to achieve course, program & college learning outcomes; maintained up-to-date knowledge of teaching fields, adult learning & college trends; & incorporated pedagogies that supported best learning practices. ♦ Transportation Admi ghtrator -- Denali National Park, Alaska; Summer ofM.. [Seasonal Contract) Served as the Administrative Manager for the Transportation Department of the National Park Service Concessionaire. Analyzed programs, processes & services & recommended improvements; administered tour & transportation schedules; managed departmental information, oversaw payroll records & reconciled discrepancies; developed staff assignments & schedules; conducted MVR research & background checks, conducted staff meetings; researched & wrote proposals, summaries & reports; & administered supply & uniform inventories. ♦ LbAb=jW Instmaw &Manag= —Auburn University, Auburn, Abbarna; 1996 to 1998. [Contract) Served as an Instructor & Laboratory Manager for a nationally recognized & accredited University. Designed, developed & assessed curriculum; prepared & taught assigned classes; assessed student learning & instructional/institutional practices; facilitated student learning through in -class & out -of -class activities; identified course & program learning outcomes; identified & implemented assessment measures to achieve course, program & university learning outcomes; maintained up-to-date knowledge of teaching fields, adult lemming & university trends; developed, advised, implemented, led & coordinated multiple research projects & programs; managed laboratory personnel & supplies; trained laboratory stafF, developed work plans/schedules; counseled & mentored students, staff & research assistants; & incorporated pedagogies that supported best learning practices. ♦ Projr ct Manager — United States Geological Survey, Denver, Colorado; 1994 to 1996. [Imetal*,' Served as project lead on a high profile, National Priorities List, CERCLA (Superfund) site. Assisted local, state, & federal governments to develop realistic RD/RA plans for disaster site; managed interagency relations & information; developed project scope of work & staff duties/assignments; identified & administered budgets; identified & acquired funding; assisted with compliance of EPA's RI/FS CERCLA requirement; impkmented strategic site assessments & evaluations; interpreted results; made conclusions & recommendations; & published, presented & defended results. Page 2 of 0 Resume' Continued Thous H. Barry,:W.6_ EDUCATION AND LICENSES MASTER OF PUBLIC ADMINISTRATION: City University, Bellevue, Washington MASTER OF BUSINESS AD STRATTON: City University, Bellevue, Washington MASTER OF SCIENCE: Auburn University, Auburn, Alabama. BACHELOR OF SCIENCE: East Carolina University, Greenville, North Carolina ❖ Licensed Geology — States of WA, TX, & UT 13 Licensed Geological Engineer — Stag of WA HONORS AWARDS & ACCOLADES A.,. Awarded the "Presidential Honors Certificate' for Meritorious Achievement; City University, Bellevue, WA, 2004 •9 Awarded the "Community Excellence Award," City of Redmond, WA, 2003 • Nominated "All Star Employee" and "All Star Team Leader,' City of Redmond, WA, 2003 •, Awarded "Government Partner of the Year" by the Greater Redmond Chamber of Commerce for collaboratively working to develop and maintain a favorable business climate amidst the generation of contentious legislation that adversely impacted Redmond businesses, Redmond, WA, 2002 •b Received Distinguished Recognition by the Redmond Reporter Newspaper for outstanding public process and governmental service within the Community, Redmond, WA, September, 2002 & Recipient of a City of Bellevue Mayoral Letter of Commendation for demonstrating outstanding public service and fostering local and regional education, public involvement, & community stewardship, City of Bellevue, WA, June, 2000 +$ Nominated for and Competitive Award Winner of the Sigma M Meritorious Research Award for the Most Outstanding Master's -Level Research at Auburn University, Aly 1995-96 •: Awarded the AAPG AU Chapter E.L. Drake Merit Award for Scholarship, Leadership & Professionalism, 1995 •r Elected by faculty into Associate Membership of the Sigma Xi National Research Society, 1995 ❖ Awarded the AWRA Alabama State Convention `Best Speaker and Presentation Award," 1995 BOARDS & COMMISSIONS • Redmond/Bear Creek Area Groundwater Regional Committee; 2004 -present Positions Held: Member, County Water Advisory Board; Vice Chairman • Northwest Environmental Council — Seattle WA; 2004-2006 Positions Held: Member, Board of Directors; Vision & Strategic Planning Committee Member • RCHEA — Employment Unit —Redmond, WA; 2003 -present Positions1 - Member, Board of Executive Directors; Vice Chairman; Grievance Committee Member; Compensation & Benefits Negotiating Team Member • Puget Sound Regional Council — Seattle, WA; 1999-2001 positions—,rid: Support Staf&- Chair of Strategic Communications Subcommittee • Sigma Gamma Epsilon —National Earth Science Society —Auburn Alabama Chapter, 19941995 Positions Held: Member, Executive Board; President PROFESSIONAL DEVELOPMENT & CONTINUING EDUCATION Participated in more than 600 hours of formal career and professional development training over the past 5 years to continue self-improvement & keep current on new technologies, philosophies, & principles, & remain abreast of changing practices. Focal areas of professional development included management training, organizational improvemen% team leadership, performance improvement and a variety of specialized coursework. Training list available upon request. PROFESSIONAL AFFILIATIONS & INTERESTS • American Public Works Association (APWA) • American Society for Public Administration (ASPA) • American Water Resource Association (AWRA) • American Management Association (AMA) • American Water Works Association (AWWA) • American Institute of Professional Geologists (AIPG) • National Groundwater Association (NGWA) • Sigma Xi National Scientific Research Society (£Xi) Page 3 of 0 0 January 4, 2008 Department Reports MERIDIAN CITY COUNCIL MEETING January 8,2" APPLICANT Mayor ITEM NO. 14-B-3 REQUEST Appintment of Stephen E. Siddoway for Parks Director AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. • 0 STEPHIEN E. SIDDOWAY, ASIA, AICP 269 E. Cassidy Drive steve_siddoway@yahoo.com Meridian, ID 83646 (208) 895-8058 Career Objective PARKS AND RECREATION DIRECTOR FOR THE CITY OF MERIDIAN Education Masters Degree in RESOURCE RECREATION AND TOURISM, University of Idaho, May 1995, GPA 3.9 (A=4.0) Bachelors Degree in LANDSCAPE ARCHITECTURE, Utah State University, June 1993. GPA 3.9 (A=4.0) Associate Degree in HORTICULTURE, Ricks College, April 1990. GPA 3.9 (A=4.0) Certificates, AUTOCAD 14, Ketiv Technologies, Portland, Oregon, February 1998 INTRODUCTION TO ARCVIEW, Portland, Oregon, July 1996 Work Experience Planning Division Manager– Parametrix, Inc., Boise, Idaho October 2006 – Present • Project Manager for multiple contracts. • Prepare concept designs for park planning projects. • Coordinate public involvement events. • Writing for technical documents, including ordinances, land use analyses, and reports. • Make presentations to the public and elected officials. Comprehensive Planning Manager – City of Meridian Planning Department, Meridian, Idaho Principal Planner: March 2004—Octo4er 2006 Planner II: January 1999 – March 2004 • Manage multiple planning consultant contracts. • Coordinate transportation issues for the City with local, regional, and state agencies. • Review development applications and site plans for compliance with City Ordinances. • Prepare staff reports for the Planning & Zoning Commission and City Council. • Speak publicly at hearings and workshops • Drafted a new landscape ordinance, worked on a new Comprehensive Plan, and coordinated a downtown revitalization plan for the City of Meridian. Design Professional/GIS Coordinator - McKeever/Morris, Inc., Portland, Oregon September 1995 – December 1998 McKeever/Morris is an interdisciplinary firm of landscape architects, urban planners, and public involvement specialists. • Project Coordinator for the Salem, Oregon Comprehensive Park System Master Plan. • Prepared park facilities inventory and level of service analyses. • Prepared site analyses, property acquisition priorities, and trail alignment. • Facilitated public workshops and open houses. • Assisted with various marketing duties including writing proposals and interviewing. 0 0 Research Assistant - Dept. of Resource Recreation and Tourism, U of I, Moscow, Idaho August 1993 - June 1995 • Worked on the Idaho Statewide Comprehensive Outdoor Recreation Plan (SCORP) • Facilitated meetings with interdisciplinary teams • Assisted design of questionnaires for Payette River study • Conducted library searches for needed information Assistant Planner - Campus Planning and Engineering, USU, Logan, Utah October 1991 - June 1992 and October 1992 - August 1993 • Prepared alternative design solutions for campus improvements • Designed and drafted construction drawings • Produced detailed bidding specifications • Created color versions of the 5 & 20 year masterplans Seasonal Landscape Architect - U.S. Forest Service, Cedar City, Utah June - October 1992 • Designed new trailhead facilities • Prepared visual analysis overlays for timber sales • Worked as rodman on surveying crew Landscape Designer -Kimberly Nurseries, Twin Falls, Idaho May - September 1990 and June - September 1991 • Designed and drafted landscape plans • Prepared detailed cost estimates • Presented designs to clients • Supervised installation of landscapes Landscape Construction - Intermountain Landscape Company, Sun Valley, Idaho May - September, 1989 • Harvested, transported, and planted large trees and boulders • Operated Case skid steer and front loader Skills & Abilities • Public speaking and conducting public workshops • Writing staff reports and drafting city ordinances • Working knowledge of IBM-compatible and Macintosh Computers and several software applications, including word processing, spreadsheets, graphics, and GIS. Special Awards & Recognition • Mayor's Certificate of Appreciation for Downtown Revitalization, 2004 • American Society of Landscape Architects Merit Award • Outstanding Junior & Senior in Landscape Architecture, 1992-1993 • Man of the Year, Ricks College Agriculture Division, 1990 • Most Likely to Succeed, Ricks College Horticulture Department, 1990 Professional & Honor Society Memberships • American Planning Association, 2003—present • Idaho Planners Association, 1999 present • American Society of Landscape Architects, full member, 1999-2000,2003—present • National Recreation and Parks Association, 1998-1999 • Sigma Lambda Alpha National Honor Society (for Landscape Architecture) • Golden Key & Phi Kappa Phi National Honor Societies • Eagle Scout 0 January 4, 2008 • RZ 07-014 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Kasterra Development, LLC ITEM NO. 15 REQUEST Public Hearing — Request for a Rezone of 30.08 acres from R-8 to C -N (13.59 acres) and TN -C (16.49 acres) zones for Cavanaugh — southeast corner of South Meridian Road and East Victory Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See aftached Affidavit of Posting Contacted: Emailed: Date: COMMENTS See attached P&Z Ifem Packet / Minutes See attached Recommendations Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • January 4, 2008 • PP 07-015 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Kastera Development, LLC ITEM NO. 16 REQUEST Public Hearing — Request for PP for 518 lots consisting of 443 single-family residential bldg lots; 1 residential bldg lot consisting of 32 apartment units; 8 bldg lots consisting of 61 future condo units; 4 mixed use lots for Cavanaugh — sec of S. Meridian Road & E. Victory Rd. AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached P&Z Item Packet / Minutes See attached Recommendations Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 January 4, 2008 • CUP 07-017 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Kastera Development, LLC ITEM NO. 17 REQUEST Public Hearing — Request for a Conditional Use Permit approval to convert the existing Caven home into a civic / social hall in an R-8 zone for Cavanaugh -- southeast corner of South Meridian Road and East Victory Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached P&Z Item Packet / Minutes See aftached Recommendations Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Merldlan. • January 4, 2008 MI 07-011 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT Kastera Development, LLC REM NO. 18 REQUEST Public Hearing — Request for a Miscellaneous application to modify the Development Agreement to address the new neighborhood center plan and conversion of existing Caven Home into civic / social hall for Cavanaugh AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached Staff Comments CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: No Comment CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: See attached Comments NAMPA MERIDIAN IRRIGATION: IDAHO TRANSPORTATION DEPT: See attached Comments IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become properly of the City of Meridian. 0 • January 4, 2008 AZ 07-012 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT CenterCal Properties, LLC ITEM NO. 19 REQUEST Public Hearing — Request for Annexation and Zoning of 258.39 acres from RUT to C -G zones for Meridian Town Center — northwest comer and northeast corner of North Eagle Road and East Fairview Avenue AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Affidavit of Posting Contacted: Emailed: COMMENTS See attached P&Z Item Packet / Minutes See attached Recommendations / Memo Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. January 4, 2008 VAR 07-017 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT CenterCal Properties, LLC ITEM NO. 20 REQUEST Pubic Hearing — Request for a VAR to UDC 11-3H-4 that prohibits new approaches from directly accessing a state hwy to allow 3 right in/out access points on both sides of SH 55 & 1 full access to SH 55 for Meridian Town Center — NWC & NEC of N. Eagle Road & E. Fairview AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: IDAHO TRANSPORTATION DEPT: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See attached Staff Report / Memo See attached Comments Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. _■ 0 0 January 4, 2008 MERIDIAN CITY COUNCIL MEETING January 8, 2008 APPLICANT ITEM NO. 22 REQUEST Executive Session per Idaho State Code 67-2345(l)(f) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian.