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HomeMy WebLinkAbout2009-01-20MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING /WORKSHOP MERIDIAN CITY COUNCIL 8< PLANNING AND ZONING COMMISSION NOTICE IS HEREBY GIVEN that the City Caunal and the Planning and Zoning Commission of the City of Meridian will hold a Special Meeting /Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, January 20, 2009 at 6:00 pm. The Planning and Zoning Commissian will be in attendance for the Transportation Land Use Integration Plan {TLIP) The Meridian City Council will be discussing the following agenda items: Approve Minutes of January 6, 2009 City Council Regular Meeting Task Order No. 0784 with Hydrologic for Framework & Ground Water Studies for $47,595.00 Contract with Cascade Pipeline Corp for 2008 Water System Flush Lfnes for $55,054.00 8 a spending authority fora 90'/ contingency of $5,505.00 Presentation on Transportation Land Use Integration Plan (TLIP) Update on New Clty Hall from Petra Update on City Hall Punch List / IMrsh List Budgeted Conrtract Amendmenrt No. 5 with AATronics for $750.00 Budgeted Contract Amendment No. 6 with SBl for $2,295.00 Budgeted Contract Amendment No. 9 E. Parking Lot with Sunshine Landscape for $7,797.00 Budgeted Contract Amendment IYo. 9 E. Parking 4ot wlth Terra West for $99,364,00 Budgeted Contract Amendment No. 9 E. Parking Lot with Tr/State Electric for $2,343.00 Budgeted Contract Amendment No. 5 with TTE-Preconn or $3,396.00 Mission, Vision, Values Update Meridian City Council Special Workshop /Meeting -January 20, 2009 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. All Th/ngs Transportation Update .. SWAC Public Outreach Plan a Planning Department Strategic Focus Discussion Ci'iy Parking Ordinance and Parking Enforcement Update Discussion of Clerk's Fee Schedule i=xecutlve Session per Idaho Slate Code 67-2345C1)(a)(c/J & (f~ ~~~+~ ~ ~ ~ ~ ~ ~ - ~ ~ -,,,~~ The public is welcome to attend. DATED ~tltis 16th day of January, 2009. ~~~ ~,~ o ~ ~ HOLMAN -CITY C~ER y ~ ~ ~ ,, ' O •,~ ( . ~ Meridian City Council Speaal workshop /Meeting -January 20, 2009 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 868-4433 at least 48 hours prior to the public meeting. C~ E IDIAN~- Tuesday January 20, 2009 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd • City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Tom O'Brien Wendy Newton-Huckabay Michael Rohm Joe Marshall David Moe -Chairman Item ~-genda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA A. Approve minutes of January 6, 2009 City Council Regular Meeting Task Order No. 0784 with Hydrologic for B. Framework and Ground Water Studies for $47,515.00 Award Bid and Contract with Cascade Pipeline Corp for 2008 Water System C. Flush Lines for $55,054.00 & spending authority fora 10 % contingency of $5,505.00 4 COMMUNITY ITEMS/PRESENTATIONS ~ Presentation on Transportation Land Use ACRD Justin Lucas Integration Plan (TLIP) B. Update on New City Hall from Petra Petra C. Update on City Hall Punch List /Wish List Petra /Purchasing 5 DEPARTMENT REPORTS ~ Budgeted Contract Amendment No. 5 with AATronics for $750.00 purchasing Department B Budgeted Contract Amendment No. 6 with SBI for $2,295.00 Purchasing Department Budgeted Contract Amendment No. 1 E. C. Parking Lot with Sunshine Landscape for Purchasing Department $7,797.00 Budgeted Contract Amendment No. 1 E. D. Parking Lot with Terra West for Purchasing Department $19,364.00 Budgeted Contract Amendment No. 1 E. E. Parking Lot with TriState Electric for Purchasing Department $2,343.00 F Budgeted Contract Amendment No. 5 with TTE-Preconn for $3,396.00 Purchasing Department G. Mission, Vision, Values Update Department Directors/AspireOn H. All Things Transportation Update Planning Dept. Caleb Hood I. SWAC Public Outreach Plan Legal Department (tentative) • • ~ Planning Department Strategic Focus Planning Department Discussion 6 CITY ORDINANCE/POLICY REVIEW ~ I City Parking Ordinance and Parking I I Legal Department Enforcement Update B. Discussion of Clerk's Fee Schedule Clerks Department 7 EXECUTIVE SESSION ~ I Executive Session per Idaho State Code 67-2345(1)(a)(d) & (f) Tuesday January 20, 2009 6:00 p.m. David Zaremba Brad Hoaglun City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Charlie Rountree Keith Bird Mayor Tammy de Weerd Tom O'Brien Michael Rohm Wendy Newton-Huckabay Joe Marshall David Moe -Chairman Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA A. Approve minutes of January 6, 2009 City Council Regular Meeting Task Order No. 0784 with Hydrologic for B. Framework and Ground Water Studies for $47,515.00 Award Bid and Contract with Cascade Pipeline Corp for 2008 Water System C. Flush Lines for $55,054.00 & spending authority fora 10 % contingency of $5,505.00 4 COMMUNITY ITEMS/PRESENTATIONS • • A. Presentation on Transportation Land Use ACHD Justin Lucas Integration Plan (TLIP) B. Update on New City Hall from Petra Petra C. Update on City Hall Punch List /Wish List Petra /Purchasing DEPARTMEWT REPORTS A. Budgeted Contract Amendment No. 5 with purchasing Department AATronics for $750.00 B. Budgeted Contract Amendment No. 6 with Purchasing Department SBI for $2,295.00 Budgeted Contract Amendment No. 1 E. C. Parking Lot with Sunshine Landscape for Purchasing Department $7,797.00 Budgeted Contract Amendment No. 1 E. D. Parking Lot with Terra West for Purchasing Department $19,364.00 Budgeted Contract Amendment No. 1 E. E. Parking Lot with TriState Electric for Purchasing Department $2,343.00 F. Budgeted Contract Amendment No. 5 with Purchasing Department TTE-Preconn for $3,396.00 G. Mission, Vision, Values Update Department Directors/AspireOn H. All Things Transportation Update Planning Dept. Caleb Hood I. SWAC Public Outreach Plan Legal Department (tentative) • ~. Planning Department Strategic Focus Planning Department Discussion 6 CITY ORDINd4NCE/POLICY REVIEW A. I City Parking Ordinance and Parking I I Legal Department Enforcement Update B. Discussion of Clerk's Fee Schedule Clerks Department 7 EXECUTIVE SESSION A. I Executive Session per Idaho State Code 67-2345(1)(a)(d) & (f) MayorTammy de Weerd City Council Members: Keith Bird Joe Gorton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING /WORKSHOP MERIDIAN CITY COUNCIL ~ PLANNING AND ZONING COMMISSION NOTICE IS HEREBY GIVEN that the City Council and the Planning and Zoning Commission of the City of Meridian will hold a Special Meeting /Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, January 20, 2009 at 6:00 pm. The Planning and Zoning Commission will be in attendance for the Transportation Land Use Integration Plan {TLIP) The Meridian City Council will be discussing the following agenda items: Approve Minutes of January 6, 2009 Clay Council Regular Meeting Task Order No. 0784 with Hydrologic for Framework & Ground Water Stud/es for $47,55.00 Contract with Cascade Pipeline Corp for 2008 Water System Flush Lines for $55,054.00 & a spending authority fora 90'/o contingency of $5,505.00 Presentation on Transportation Land Use Integration Plan (TLIP) Update on New City Hall from Petra Update on Cify Hall Punch List / ash List Budgeted Contract Amendment No. 5 with AATronlcs for $750.00 Budgeted Contract Amendment No. 6 with SBI for $2,295.00 Budgeted Contract Amendment No. 7 E. Parking Lot with Sunshine Landscape for $7,797.00 Budgeted Contract Amendment IVQ. 7 E. Parking Lot with Terra West for $99,364.00 Budgeted Contract Amendment No. 7 E. Parking Lot with TriState Electric for $2,343.00 Budgeted Contract Amendment No. 5 with TTE-Preconn or $3,396.00 Mission, Vision, Values Update Meridian City Council Special Workshop /Meeting -January 20, 2009 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. All Things 7'ransportatlon Update ^~ SWAG Public Outreach Plan Planning Department S~ategic Focus D/scussion CHy Parking Ordinance and Parking Enforcement Update Discussion of Clerk's Fee Schedule ^~ Executive Session perldaho State Code 87-2345~1}(a,(dj & (>~ ~~,~~~-~-~~~~~,,,,~~ The public is welcome to attend. DATED this 16th day of January, 2009. HOLMAN -CITY '~~ d~~ r~ ~'~' rte'-; o .ER y I' ~ `~ ,~' o -.~ ~'T~s-~. %.,,,~fC~`t11V'6'Y . Meridian City Council Special Workshop /Meeting -January 20, 2009 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Special Meeting Workshop January 20, 2009 A meeting of the Meridian City Council was called to order at 6:20 p.m., Tuesday, January 20, 2009, by Council President Charlie Rountree. Members Present: Tammy de Weerd, Charlie Rountree, Keith Bird, and Brad Hoaglun. Others Present: Bill Nary, Jaycee Holman, Anna Canning, Caleb Hood, Keith Watts, Thomas Bany, Jeff Lavey, Scott Colaianni, Ron Anderson, Bruce Freckleton and Dean Willis. Item 1: Roll-call Attendance: Roll call. David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Planning ~ Zoning Commission -Roll-Call Attendance: Roll-call X Wendy Newton-Huckabay Tom O'Brien X Michael Rohm -Vice Chairman Joe Marshall X David Moe -Chairman Rountree: Good evening. I apologize for being tardy tonight, but let's get this meeting going. First item on the agenda is the roll call. Item 2: Adoption of the Agenda: Rountree: Next item on the agenda is the adoption of the agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we adopt the agenda as published. Hoaglun: Second. Rountree: It's been moved and seconded to adopt the agenda. All those in favor? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 3: CONSENT AGENDA: Meridian City Council January 20, 2009 Page 2 of 50 A. Approve minutes of January 6, 2009 City Council Regular Meeting B. Task Order No. 0784 with Hydrologic for Framework and Ground Water Studies for $47,515.00 C. Award Bid and Contract with Cascade Pipeline Corp for 2008 Water System Flush Lines for $55,054.00 8~ spending authority fora 10 % contingency of $5,505.00 Rountree: Next item Consent Agenda. Bird: Madam Mayor or -- Rountree: Go right ahead, Mr. Bird. Bird: Mr. Armstrong. Rountree: That's who. Bird: Mr. President. I move we approve the Consent Agenda and for the Mayor to sign and the Clerk to attest on all papers. Hoaglun: Second. Rountree: It's been moved and seconded to approve the Consent Agenda. All those in favor? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 4: COMMUNITY ITEMSIPRESENTATIONS: A. Presentation on Transportation Land Use Integration Plan (TLIP) Rountree: Next item on the agenda would be the community items and presentations. ACHD. Nary: Mr. President? Mr. President? Over here. Out of place. Mr. President, Members of the Council, Madam Mayor. There is no quorum for the Planning and Zoning Commission. So, Chairman Moe is aware of that, there isn't a quorum, so they aren't going to be able to convene their meeting, because of lack of quorum. They certainly can participate as any member of the public and listen to the presentation, but I Meridian City Council January 20, 2009 Page 3 of 50 wanted to make it clear on the record that they didn't have a quorum tonight, so their meeting can't get started, their meeting has to be cancelled. Bird: Thank you. Rountree: Very good. Lucas: I feel like I'm driving a complicated piece of equipment here. I don't know if I'm qualified. Madam Mayor, Members of the City Council and members of the Planning Commission, thank you for letting me come and represent ACHD this evening and give this presentation. We always appreciate your time and I will do my best to keep it as brief as possible. The way the presentation is set up I'd like it to be as interactive as possible and feel free to interrupt me at anytime if you have any questions and Ican -- I might be taking notes at times just to try to capture what you're saying, because as this is -- I will be presenting some -- some draft, you know, policies other things that we are here to really receive your input on and give you updates on and so we want to make sure at ACHD that we are getting all the information we can from -- from our partner agencies. With that said, the purpose of the workshop this evening is to -- is to provide context for the draft complete streets policy that has been circulated to this -- to this body and also to all of the jurisdictions within the county and soon will be circulated among wider -- it's gone to several stakeholder groups and will be circulated even wider than that. We are here to request comments from the city on this policy and briefly review some of the other TLIP products that are associated with this -- with this policy. And when I say TLIP, I'm referencing the Transportation Land Use Integration Plan that's been an ongoing effort for probably over a year and a half now, maybe longer. It's a pretty significant effort that we have been working on in partner with our other jurisdictions and we are doing our best to bring this to a close as soon as we can, but with any large project there is -- you know, the details that come up in that last ten percent are many and we are working through those right now. And we also would look to discuss a proposed adoption process in kind of a draft roll out schedule that we have put together regarding a lot of these products that I will be discussing -- discussing tonight. The complete streets policy and its relationship to TLIP, what it does is it clearly states ACHD's commitment to all users of the public right of way. It's a pretty broad policy document that, in essence, is just -- it's a form of saying that as we plan for transportation modes within the public right of way that we are going to do our best to plan for all the modes we can, whether it be transit, whether it be pedestrians, whether it be bicycles. And so it's our purpose to state that in a broad policy, so that as we make decisions that we always keeping that in the back of our minds, both as you make decisions and as the ACHD commission makes decisions. It provides a foundation and, really, a policy foundation for several other of the TLIP products, in which I'll discuss tonight and it will also, as I mentioned, hopefully -- and it will, if adopted, inform policy and project level decision. So, it will have the broad policy basis, but it will also affect level decisions. For example, deciding how wide a bike lane might be on a project that ACHD is doing or how wide the sidewalk needs to be and all those types of things that it will play into -- play into all of that. What I'm going to do now -- what I'm going to do now is I kind of break the complete streets policy down a little bit, is start with a guiding Meridian City Council January 20, 2009 Page 4 of 50 principal and, then, there is four major policy statements that are made and as I go through this if there is any comments or wording issues or things like that that you have, I would be glad to try and respond to those and take those down as we go through, so I can get your input core. The guiding principal -- and I'll just read it. It's not very long. Is streets, bridges and transit stops within Ada County should be designed, constructed, operated, and maintained so that pedestrians, bicyclists, transit riders, motorists and people with disabilities can travel safely and independently. And it's -- once again, it really speaks to trying -- trying to accommodate all modes -- all modes of transportation within -- within the public right of way. I'll pause after every statement just to make sure I capture all the comments. The first major policy statement is that bicycle and pedestrian ways should be established and new construction and reconstruction projects in all urbanized areas, unless one or more of the following conditions are met. That first one is if they are prohibited by law. The second one would be significant safety or other challenges exist. The third one is that the cost is excessively disproportionate to the -- to the proposed use or probably future use. And, then, where current and projected future populations are sparsely forecasted. Rountree: Justin, if I might interrupt. If you folks have any comments or questions, just -- would you interject, so I don't have to make sure I'm looking both ways. De Weerd: They would. Rountree: Well, I figured you would, but just -- so it's okay. Lucas: I can -- if you'd like, I can, as we go, update you on some of the comments we have received. Like on -- for example, on this first statement, some of the comments we have received thus far that were -- that were valid we think is the question of what does excessively disproportionate mean and maybe that's a little bit too vague. And where in Ada County is there a population that's sparsely forecasted. I mean so there is -- you know, there is things that we are looking at as we -- as we break down the language a little bit that we are -- that we are sensitive to and that's why we bring it to these meetings is to try to get those type of -- those kinds of comments. Rountree: The first bullet under your policy, I don't believe there is a law that prohibits bicycle use and pedestrian use. Lucas: Yeah. We looked at that pretty carefully. The only area where there is some gray area is the interstate highway system, which -- and as I have looked into it, I haven't found that and we -- that's one of the ones that we have received comments on several times that will probably have to be stricken, because it's just not accurate, so -- Rountree: That's not -- that's correct. It's not accurate. Lucas: Thank you very much. The second major policy statement is in -- in rural areas paved shoulders should be included in all new construction and reconstruction projects on roadways used by more than 1,000 vehicles per day and on paved shoulders there Meridian City Council January 20, 2009 Page 5 of 50 are safety and operational advantages for all road users in addition to providing a place for bicyclists and pedestrians. De Weerd: Mr. Chairman? Rountree: Madam Mayor. De Weerd: So, what do you mean rural areas? We really don't have rural areas, do we? Thus is just for Ada County Highway District; right? Lucas: Madam Mayor, correct. This is just for -- this is just for Ada County. One of the reasons we did include this -- this statement is projected there may not be -- in the future there may not be a lot of rural areas left in Ada County that's for sure. But what we do -- what we do have are in some areas -- for example, Swan Falls -- Swan Falls Road is probably the best example of this, where we actually have a project to widen the shoulder of that road to accommodate bicyclists and pedestrians. De Weerd: Really? Lucas: Yes. It's under construction I believe right now. I don't know how often you get down that way, but -- Bird: There is a lot of bicycles rode out to Swan Falls. De Weerd: You know -- Mr. President? Rountree: Madam Mayor. De Weerd: I don't want to be crass, but how does a project like that have a greater priority than the plethora ofi projects we have in the valley that have life safety issues -- I mean this might have a life safety issue, but I mean we are talking large numbers of vehicles and we are spending money putting in a shoulder. Lucas: Madam Mayor, it's a very valid concern and we certainly are sensitive. That specific project I mention is -- it received special funding through a specific grant for bicycle projects only and so it's something that was applied for and specifically had to be used on a scenic byway, which Swan Falls Road is. So, it's aunique -- it's a very unique project that doesn't have funding that would be considered for normal -- a normal project like you were referencing for roadway expansion or -- De Weerd: Okay. And I have no intent to kill the messenger or anything, so when they are questions they are really -- Lucas: No. It's a very valid question and -- you know, and I understand why -- why that would be asked, but -- and there may be a lot of things about the -- you know, the Meridian City Council January 20, 2009 Page 6 of 50 funding structure and things where there may be questions and so -- and I just try to clarify that specific example. De Weerd: I appreciate that. Thank you, Mr. President. Lucas: Were there any other comments on this one? The third policy statement is that all pedestrian facilities, including sidewalks, shared use paths, street crossings, including over and under crossings, pedestrian signal signs, transit facilities and all connections should be designed, constructed, operated, and maintained so that children and the elderly and people with disabilities have safe access. And this is just a statement in response to our -- you know, our responsibility to the public to provide access to all those types of facilities. The fourth statement is that the design and development of the transportation infrastructure should improve conditions for all likely users to the following steps. Plan projects for the long term and make -- you know, make decisions based on -- on good information. The second one. Coordinate with transit agencies to insure that transit services and facilities are reasonably accommodated within the street network. The third bullet. Consider enhancement, such as landscape medians and buffer areas, pedestrian lighting and on-street parking, new construction, and reconstruction projects. And I have the bullet -- the parenthesis that some elements of that may require financial partnership. Get material exceptions approved by the Commission and design facilities based on recognizable standards. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: On these two bullets that say some elements may require financial partnerships, are those defined somewhere? Lucas: Yeah. The document -- well, I can speak to probably one of those better than the other. When speaking to the transit agencies and how those financial partnerships are going to work, those are not as well defined, as will be most likely -- well, as will be the enhancements, such as landscape medians and other things like that. Those are going to be captured in what's been called the cost share policy. It's the ACRD cost share policy that is a document that will lay out, you know, what the responsibility would be of ACHD as a transportation jurisdiction and what the responsibility would be for the city and county or developer, whoever it may be in a situation where there is enhancements beyond the normal that ACHD would usually do. De Weerd: Just -- follow-up? Rountree: Madam Mayor. De Weerd: In the on-street parking is -- what kind of incidence would that have some financial partnership requirements to? Meridian City Council January 20, 2009 Page 7 of 50 Lucas: It's a -- it's a valid question. I don't know if I can answer it to the extent you would like. In general, on-street parking is located within the right of way and is -- and historically has been a cost that has been borne by ACRD and I think that -- that is anticipated to continue in the future. It's -- it would probably be a case-by-case basis of how that would work and it would -- it should and will be more clearly defined in the -- in the cost share policy. But it's a good note that maybe it shouldn't be included here as a broad -- as a broad statement. De Weerd: You know -- and I guess I would also have that on pedestrian lighting. We know in subdivisions and projects the developer puts the lighting in the project, but on minor or major arterials ACHD wouldn't be looking for the cities to put in lighting. I mean we already pay for the operation of it, but not the installation of all the poles. Lucas: Madam Mayor, Members of the Council and Commission I think when it says pedestrian lighting it's specifically referring pedestrian. De Weerd: Okay. to esthetic lighting that would be solely for Lucas: That would be the intent of that statement, but I can clarify that. Hoaglun: Mr. President. This might be a good time, since we are talking about pedestrians and bicyclists -- Justin, what -- do you work with like our parks department on our pathways programs? Because we have some areas where they have to deviate from the -- the pathway to follow a street and they are looking for bicyclists to have wider sidewalks and different things like that. Is that something that's already -- you're plugged into our parks department on? Lucas: Mr. President, Madam Mayor, Members of the Commission and Council, yeah, we do -- we certainly do our best to coordinate with -- with the parks department, the planning department, on those issues. Right now, actually, it's another project I'm heavily involved with where we are working on the final draft of our bicycle master plan, which is a county wide plan that looks at those -- looks at those issues and those connection points and it's something we certainly -- we certainly do want to capture that, because although ACRD doesn't -- doesn't have jurisdiction over those off-street pathways or those, you know, pathways that go through some of the -- whether it be Meridian pathways or pathways from the neighborhoods, we certainly want to make sure that the connection points that need to happen happen, so that cyclists and pedestrians can get through safely. Sure. Hoaglun: Thank you. Lucas: That's the --the end of the policy statements that -- that we had on the complete streets policy. And I really appreciate your input and we have received a lot of good input as we have brought this out and, you know, we want to make sure that when we bring these out sometimes it seems like they are in some final form, but they are Meridian City Council January 20, 2009 Page 8 of 50 certainly not, and it's going to take some revision to get this to a level that -- that our commission's comfortable with and, hopefully, that all of the jurisdictions are comfortable with. Before I -- I'm going to come back to a little bit about the complete streets policy, but I wanted to touch on some of the other TLIP products that we have just briefly, so that you can kind of see the whole picture as we -- as we prepare to bring this out for public involvement and other things this year. The product that is really directly related to the complete streets policy and really breaks it down in a lot more detail is called the livable streets design guide and what it does is it's a booklet of street cross sections -- there is several of them. I think there is over 20 -- that really link the -- the street design to the surrounding land use context and so rather than just building a standard ACHD arterial through any context, there would be a different street section that would be looked at for all the different land use context, whether it commercial, whether it be rural, whether it be residential. And so this booklet takes from the complete streets policy and tries to define in much more detail, you know, how those streets are going to actually look and how we can achieve the goals from the policy and it's -- it's a design guide. It will really -- hopefully over time, as we get it more refined, will replace a lot of the existing street sections that we have. But in its infancy here it will be presented as a guide that will really be used as projects are designed to -- to inform how they should -- how they should be used. The next -- the product that is really associated with that very closely, if I can get to it here. There we go. It's called the -- the typology map. The design guide contains all those 20 street typologies and what we have done over the last year or so is worked with -- with your staff and looked at your Comprehensive Plan and done a very iterative process to try and match those street typologies to the land use designations that -- that exist here in the City of Meridian, whether they exist now or whether they are planned through your Comprehensive Plan. And so it really -- it makes that link between the complete streets policy to actual, well, what are the streets going to look like, and, then, it goes all the way to designating, well, here is where we are going to put those streets and here is how they are going to -- here is how they are going to look. And so, for example, on the map there you can see this is the majority of the City of Meridian and, you know, all the different colors represent a different street section or a different -- different look. For example, the red is indicative of -- of commercial arterials. The purple color is a town center, so that kind of represents a more downtown look. And so we have gone to a lot of -- a lot of work working with your staff and trying to, you know, refine this and getting it to a level that -- that we are comfortable, hopefully, pretty soon to take it out to the public for review. And the other thing this map does is it also defines a proposed collector network for the -- for the city and, once again, through staff workshops we have been able to try and identify as many existing and proposed collectors that we could and include them on this map. Any specific questions .about that? We can certainly come back if you think of something. Some of the other products that I wanted to briefly touch on, as I mentioned, are that cost share policy, which is a document that's specifically designed to outline, you know, what -- on these street designs, we have the design guide and it shows a wide range of -- basically the -- between the curb dimensions are, you know, what ACHD is not going to modify, but outside the curb there is so much that can be done, either through development -- maybe a city partnership, you know, maybe there is some areas -- for example, on your Comprehensive Plan you Meridian City Council .January 20, 2009 Page 9 of 50 have gateway corridors and in some of those areas there may be a desire to -- to really expand those or make them more esthetically pleasing than they otherwise might be. And so what the cost share policy is designed to do is to describe how the interaction will take place between ACHD and the city and define clearly what would be the financial responsibility of the highway district and what would be the financial responsibility of the city. And that -- that policy has been out for comment and, once again, staff has -- your staff has commented pretty extensively on it and so what's happening now with that is it's going to be going back before our -- our commission in a work session format on January 28th. So, it's moving along. And after that, once the commission speaks to it and looks at all the comments that have been received -- hopefully we will have another draft out for review that you can look at. I wish I could speak more to the detail, but I really don't want to go there without our commission looking at it, because I can't speak for them. I'm not really sure how they are going to respond to a lot of the comments that were -- that were given. The other thing is a -- is a major streets map, which is -- it's going to be a very useful tool I think both for the cities and for ACHD is it's a map of the entire county that will show the existing and planned number of lanes on all the arterials countywide. So, there will be a clear -- a clear planned vision for, you know, how wide are these streets going to be and how wide are we going to let them get, you know. And so we have also been working with your staff and in receiving comments on that and trying to, you know, nail down those comdors where there may be some discrepancy between ACHD's plan and what the city's vision is for that comdor and we are trying to resolve a lot of those -- a lot of those issues. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: You know, I don't know, Justin, if it's regarding the major streets map or if it has something -- a question applicable to the livable street design guide, but at what point does your plan include recommended speed limits? I guess, you know, we just recently had a discussion with your commission on what are appropriate speed limits and how can some of this design provide maybe the streetscape buffers to enhance the safety, whether it's creating the planting strip or widening the sidewalk or -- I don't know what some of the topics or ideas would be, but it would be really helpful if you could start even looking at what are recommended speed limits for our different corridors and how to move traffic versus the pedestrian piece to it. So, has that been a consideration in one or the other of these areas? Lucas: Madam Mayor, Members of the Council, it's an excellent question and, fortunately, I have a good answer for it. Yes, it was looked at very carefully in the livable streets design guide. I don't have a full set of pages here, but what the design guide does, as you can see -- actually it shows it on this table -- is under the -- it shows the graphic of how the street is laid out, but, then, there is a table which the first thing on there is actually design or target speed. Meridian City Council January Z0, 2009 Page 10 of 50 De Weerd: Okay. Lucas: So, it really clearly defines what the design or target speed should be for -- for let's say a planned commercial arterial, which may be different than an arterial street that's designed to move more traffic, the speed would be higher. But in some commercial settings the speed is lower, because there may be more pedestrians on the street, there may be more bicycle activity. And so that is something that we -- we did our best to look at and all of those types of things -- as I say, it's a guide and so when you get into specific situations, the traffic engineers become involved and there is a lot of, you know, other things, but this will be a good starting point for all of those further discussions regarding that exact thing. De Weerd: Thank you. Lucas: I want to just -- you know, before -- I know I'm taking a lot of time here, if you could just indulge me for a little bit longer, I wanted, really, to get into a little bit of the adoptions strategy that -- this is -- that has come out of this. What we have done recently over the past -- it's probably been three months is we have established a staff level steering committee to inform the TLIP process and it contains members of all of the jurisdictions and -- and we know -- we have had a lot of good success with this committee as we have tried to decide, you know, well, how do we take a project like this with so many details and so much information out to the public, you know, how are we going to share this with people, how are we going to get input. And so what we did with that committee is we are talking about those issues and what we have come up with is a -- is, basically, kind of a two phased adoption strategy for -- for what I have been discussing tonight. In that first phase we envision the complete streets policy, the livable streets design guide, the typology slash collector map and the major streets map will go out -- all those things will go out for public comment, really, the last couple weeks -- well, it will probably be the first couple weeks in March. We are trying to get venues right now. So, we will be bringing all these documents out for public comment in March. After that period of time there will be some of the products that may be ready to move forward for -- for adoption. There may be some of them that need further work. And so I think this graph -- or this table shows it a little bit better. What we envision is once they go out for that public involvement, after that we see the complete streets policy, which I shared with you tonight, the livable streets design guide, which is that -- you know, the design with all the different cross sections in it and the costs share policy moving forward for our commission adoption in May of 2009, hopefully. So, those first three pieces, what they really do, the complete streets policy it provides that base. The livable streets design guide provides a good technical documents that we can immediately begin using when -- when designing streets and roads throughout the county. And, then, the cost share policy, this was on recommendation from the steering committee, was moved up into that first group, so that the cities would have a good idea of, well, what's this going to cost everybody. So, we are not really adopting anything until everyone has a -- hopefully, a good idea of the financial commitments necessary to make some of these things happen. And so that would be the first group of documents that would be ready to go hopefully for adoption in May or June of this year. The other Meridian City Council January 20, 2009 Page 11 of 50 documents, the big typology and collector map and that major streets map, what we envision there -- because they are so detailed and because we envision maybe a lot of public comment regarding those maps, it may take a little bit longer to get those adopted. And is there also, from the steering committee, a very strong -- a strong thought that we should really -- rather than having all these separate maps, combine those maps into one tool that can be used at the end of the day. We'd call it a master street map or something like that and that tool would be -- would be available for use -- obviously, within ACHD, but it also would be available for use for the local jurisdiction. But creating that and making a map that's interactive, that it would be based on all this information that we have received, we just envision it taking staff time and technical hours to make that happen and so there is -- that's why that would probably lag a little bit behind the adoption of other documents, but we still anticipate adopting those -- those documents at the end of the summer or early fall of this year. That would be the strategy. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: So, Justin, how far out does this major streets map look in terms of corridor width and out into the future? Lucas: It really is -- it contains -- the major streets map contains all of the existing arterials within the county, but it also -- it contains a lot of planned roadways. For example, if we have done a specific area plan, those would be incorporated into that and so they would show up on the map as dashed lines, because they are not existing, they are not even built, but we would, hopefully, define preservation needs for roadways that don't exist through this -- through this map. De Weerd: Well -- and I guess that -- that would be my question. Communities in Motion looked at the transportation corridors and what the anticipated width would be, but I don't think you're looking out long enough at 25 years. You take, for example, Idaho Power, they do their long term planning in 75 year increments and that gives you a better snapshot, per se, of what kind of width you're going to be looking at. It's helpful to the cities, so you're not putting a building in a future right of way that just adds to the future cost of that road improvement and so I guess in terms of when you bring it back or -- I'd like to have a better idea of what that -- that time frame, that timing picture or planning picture of what you're looking at and seeing when will it be revisited and can it be extended to a longer term vision. Lucas: Thank you very much, Madam Mayor. I can certainly include that in the comments and we can -- we can look at that. I know currently, just to provide the information, a lot of -- a lot of the planning that goes on both through COMPASS and through ACHD is restricted by some of the modeling that has to take place to project population out into the future and so all of those things have to work together to make those projections as accurate as possible and so you can -- you can see what it would Meridian City Council January 20, 2009 Page 12 of 50 look like if you built out the whole county. But I know right now that's something, even looking beyond 2030, which has been kind of the current benchmark, looking beyond that is something that -- it makes a lot of sense to see what's going to really happen out there, especially in those areas that haven't developed a lot and will certainly be developing in the future. So, thank you very much. We can do that. De Weerd: Just to follow up -- and in terms of Meridian, you know, our Comprehensive Plan, although it's -- it's a fluid document, I think that's what the whole goal was and adequate public facilities planning, was to try and look at what are today's needs and you look at all of our Comprehensive Plans and say, okay, these would be what the needed widths are and if someone came in with a Comprehensive Plan change or you have a planned community that needs to come in and it changes that corridor, that that impact, then, would be mitigated through, you know, that adequate public facilities thing. So, we can plan for full build out, but if that were to change, you have to figure out a way for that change to pay for the associated expenses in mitigation or something. Rountree: Is the typology map fiscally constrained or is that just a generalized wish list? Lucas: Madam Mayor, President Rountree, the typology map is not currently fiscally constrained, because what it -- what it does is it references those -- those street design guide items that are in the livable street design guide and there is really a wide range -- awide array of possibilities that can happen within that. You know, there is street sections that show full landscaping and lot of amenities, whereas that may not be desirable fiscally for ACHD or the city to make streets like that everywhere. And so it's hard to know until we have those further discussions on -- and that's when it goes back to creating that kind of master street map. One of the discussions that needs to happen is where does the city really want to see that type of investment, both from ACHD and from the -- and from the city, where do we want to make those partnerships to make those corridors that are special, that stand out, because certainly I think everyone understands that it's almost impossible to do that everywhere, just because of the fiscal constraints that exist in any type of roadway funding or any type of long range planning. So, those discussions are what we are going to have to continue to have with staff and, obviously, with the -- with the City Council to determine where are we going to expend these resources and make these streets more -- you know, more beautiful than they are today. Rountree: Any further questions, comments? You're going to wrap. it up, then? Lucas: Yeah. This would be my last slide here. Thank you once again. That -- just to give an idea of how some of these things may be adopted, I have been talking about adoption, but, obviously, the City Council has ways of adopting things and ACRD, as a separate elected body, has ways of adopting things. What we envision, at least for the complete streets policy, is that ACHD will go ahead and move forward with -- the Commission will go ahead with adoption of that policy and once it's been revised and changed. The -- what we are hoping to see, at least in this instance from the city, would be showing support for the policy through a Council resolution. We don't see the need Meridian City Council January 20, 2009 Page 13 of 50 for joint adoption, because some of the items may not -- may not have that -- that need. But what we would like, especially with this policy, is to ask the Council to -- once it's been revised take another look at and, hopefully, we could get a .show of support through a resolution. Some of the other products we may come and ask you for adoption of those -- of those products, because there may be some -- some real need to have joint adoption. Specific situation, we see a resolution as being -- being a good option, because, then, if it were to be modified or changed it could be referenced through your Comprehensive Plans or you could even include to choose elements, because it's really one of those documents that belongs -- which fit better within your Comprehensive Plan, rather than maybe a stand alone document, whereas at ACHD it probably works better as a stand alone document. So, there is just some of those issues. And so that would be our -- our request regarding that specific -- or specific document and I will be back or through -- through some sort of correspondence we can -- once the policy is done we can -- we can ask for that. Any comments on that or -- Moe: Mr. President? Rountree: Mr. Moe. Moe: Justin, I am just kind of curious as far as -- you're going to take this back to your commission, you're going to review that, and, then, you're going to come back and something will be shown at that point. Where I'm going, this excessive disapportionment, you know, for cost and whatnot, I'm kind of curious, are you going to have some criteria as to what that's going to entail? Because that's pretty wide ranging, if you ask me, and what might be in one spot, you go a mile down the road, could be a totally different thing if you're -- and it could be the same type of a project, but, yet, the cost could be a whole different matter at that point. So, I -- but that's going to be -- I'm very interested to see how the criteria is established for that. Thank you. Lucas: Thank you. Rountree: Further comments? Questions? Bird: I have none. Rountree: Thank you, Justin. Lucas: Thank you very much. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess just to answer Commissioner Moe's question, is that what will come back in the cost share policy and we will have an opportunity to -- to have comments and I -- I share your concern as to what some -- we wish we could turn back the clock, Meridian City Council January 20, 2009 Page 14 of 50 so at least before of lot of the development happened, so that a lot of this could be happening as development occurred. Unfortunately, you can't do that. B. Presentation on Transportation Land Use Integration Plan (TLIP) C. Update on City Hall Punch List /Wish List Rountree: Next item on the agenda, update on City Hall. Gene, are you going to do that? De Weerd: Mr. President, as Gene comes forward, I just want to let you know that our Mayor's Youth Advisory Council is in our Conference Room B and they are watching how local government does their business and so just -- they are utilizing the --away we can televise this over our monitors and so I just wanted to let you all know that the youth of today are watching you. Rountree: Keep that in mind, Gene. Bennett: Thank you, Chairman Rountree, Madam Mayor. Before we get into the report, on behalf of your project team, pleased to announce that the project has received an award and this is what it says. It's from the Intermountain Contractor and Intermountain Contractor has an award that goes through the projects every year and they award awards in Utah and Idaho. For Idaho the Meridian City Hall has received the award of merit for a public building over five million dollars. Congratulations. De Weerd: Thank you. Bennett: And with that I will turn it over to Tom to give a brief report on how things are. Coughlin: Madam Mayor, Mr. President, Council Members, Commission Members, these parking lot jobs with the changes that were made with the irrigation box and the addition of the Zamzow's railroad sidewalk, those two are currently under way. The projects should be completed the end of next week. It will be striped, weather permitting, next week. So, by the end of the week will be able to open it for public use. On the building side of it, there is about 22 punch list items on the exterior, including some remedial work that will have to be done on the fountain that will be done pending warmer weather. Warmer weather probably end of March, early April, at this stage to do that work. As far as any of the interior changes, we are currently in the building doing the addition of the emergency power to the system. Is there any questions on the progress of the work or -- De Weerd: Mr. President? Rountree: Madam Mayor. Meridian City Council January 20, 2009 Page 15 of 50 De Weerd: I guess we -- we have a punch list and we have a warranty list and I guess -- I believe that, Gene has been working with -- with Keith on putting time lines to those items, is that correct, Keith? Watts: Yes. Actually, Jack had told me Gene was going to have that for tonight. Bennett: Your interior punch list items -- there is two items left. Both those items are on order and they will be here during the month of February. Your exterior punch list items Tom has already addressed and those are mainly paint and touch up items that will occur when the weather gets warm. The warranty list is changing daily. There are approximately two dozen items on the warranty list. The bulk of those that are on there right now will get finished up in January and February and we are working with Eric, your building maintenance man, as he takes that over and handles that work himself. Bird: Mr. President? Rountree: Mr. Bird. Bird: What are the two punch list items, Gene, remaining? Bennett: The two interior punch list items are all from the ABS Doors. As you notice as you come through the double doors there is a gap that's larger than normal. The reason that gap is there is that those doors came with a metal strip that the architect didn't care for and so it was deleted and at this point the architect is going back through and looking at those doors, which had recently been shimmed out and in our opinion the gap is still too wide and they are going to have to reorder the doors. The second item is that on one of the lady's rooms they are changing the door hardware from a privacy to a push-pull and that°s on order and will be in here this next month. Bird: Okay. Thank you. Rountree: Further questions, comments? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, you know, we have some doors that need locks on them and some that have -- I think they were punch list, some are warranty. When will we see all of those, Keith, to -- to have Council kind of make some determinations on what we need to do and whatnot? Watts: Jack had that list. I apologize, Madam Mayor. I talked to him at 5:00 o'clock today and I thought it was going to be presented and I will get with Jack in the morning -- or, actually, he's having surgery, so I believe it will be Friday when I see him again and I will distribute that to you personally. We have had our troubles with our door Meridian City Council January 20, 2009 Page 16 of 50 hardware getting -- getting the bidder to respond has been an issue. We have had some frustration there, but we are moving forward with it. I believe -- I had Jack call them this afternoon and I believe they showed up shortly after that. We gave them a rather urgent -- left them a rather urgent voice mail and they did show up today and start working on the doors. We still had issues with the front door out front with not unlocking this morning. It wouldn't unlock. So, they were out here working on it. I did see them out here about 4:00 o'clock working on it. They did get it fixed to working today. I can't tell you that it's fixed for good until I hear what ABS found on it. The doors are probably our main issue right now. Our door hardware. Getting the hardware here is still our main issue. Eric has actually looked into possibly finding a replacement manufacture of some of the door hardware that he could use in place of what was bid on the project, so that it might be easier to get. He's also putting a list together of parts that he would like to order and keep on -- in stock here for when we have issues. Not a lot of expensive stuff, but a couple of items that he is going to provide me a list with that. And as far as the actual warranty left and the -- where the punch list will be taken care of by Petra, the warrant list, Petra has agreed to stay involved at least through the end of February to be calling the vendors and coordinating the work. Starting March 1st Eric will be actually coordinating that work for warranty items that are left over, will remain, or come up -- additional things within this 12 month period. As Gene says, we are -- we are closing some things out and adding stuff all the time right now, so as we find things, I assume for the 12 months until October of this year, we will be discovering new items and working hard to get those taken care of before the warranty period expires. De Weerd: So, I guess, Keith, can we see that as an agenda item next week? Watts: Yes, Madam Mayor. De Weerd: And perhaps -- I know we have an operational directors meeting tomorrow, perhaps we need to have the punch list and warranty list available to the directors, so that -- I know they were going to do a walk through. Watts: Correct. The individual directors are going to make that appointment themselves when they -- when they have the time to do that. We e-mailed out all the punch lists for all the individual departments and asked them to make that appointment with Eric, Jack, and Ed to go over the three -- the three of them with the department directors to review their punch list. De Weerd: Okay. So, our directors know that? Nary: Do now. Watts: They should have got that a-mail Friday. De Weerd: Okay. Rountree: Further comments? Questions? Thanks, gentlemen. Meridian City Council January 20, 2009 Page 17 of 50 Bennett: Thank you. Item 5: DEPARTMENT REPORTS: A. Budgeted Contract Amendment No. 5 with AATronics for $750.00 B. Budgeted Contract Amendment No. 6 with SBI for $2,295.00 C. Budgeted Contract Amendment No. 1 E. Parking Lot with Sunshine Landscape for $7,797.00 D. Budgeted Contract Amendment No. 1 E. Parking Lot with Terra West for $19,364.00 E. Budgeted Contract Amendment No. 1 E. Parking Lot with TriState Electric for $2,343.00 F. Budgeted Contract Amendment No. 5 with TTE-Preconn for $3,396.00 Rountree: Next items on the agenda, Item 5, Department Reports. Keith, it looks like you have the first six. Watts: Yes, President Rountree. These are six changes to the City Hall building. These are owner requested and I can go through them one by one if you would like. Rountree: Not necessary. Watts: Okay. Rountree: No. Watts: Okay. Rountree: Any questions on any of these in particular of Keith? Bird: I have none. Rountree: Madam Mayor. Meridian City Council January 20, 2009 Page 18 of 50 Watts: Madam Mayor, President Rountree, these have been reviewed by both Eric and Ed as well and confirmed that these are what we -- the request that we had made and the work was done, actually, or is scheduled to be done. Rountree: So, you're requesting amendment approval of all six of these items -- Watts: All six of them. Correct, sir. Rountree: -- for action. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move that we approve the contract amendments for AAtronics of 750 dollars. SBI for 2,295 dollars. Sunshine Landscape for 7,797 dollars. Terra West for 19,365 dollars. And TriState Electric, 2,343 dollars. And TTE-Preconn for 3,396 dollars. Hoaglun: Second. Rountree: It's been moved and seconded to approve the budget amendments for Items 5-A, B, C, D, E and F. All those in favor of the motion say aye. Opposed? Actually, we probably ought to have roll call on that. Roll-Call: Bird, yea; Rountree, yea; Zaremba, absent; Hoaglun, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Watts: Thank you. G. Mission, Vision, Values Update Rountree: Next item, Item G -- 5-G. Is that you, Josh? Grant: Everyone got a copy? I have been asked to provide a brief update -- I'll keep it brief -- of the process that's been undertaken by the city in revising the existing mission vision, city focus areas, and initiatives. In the past several months the Mayor and directors have engaged in discussions and some exercises in reviewing and determining if the existing mission vision, focus areas, and initiative effectively communicate the message and provide direction to departments in their strategic planning efforts. To the process, some minor modifications were found to be made and you will see them on page one of the handout provides the existing. Page two provides the revisions. And if you have. a few moments to look at those and notice that there weren't a lot of changes made, but the changes made do provide some clarity in the message and the departments are now taking the next step of taking this -- these revisions and folding them into and looking at their departmental strategic visioning and Meridian City Council January 20, 2009 Page 19 of 50 planning efforts and making any modifications to that that are necessary and, then, working collaboratively back with all departments in assuring consistency and connectivity to the overall city vision. I don't know if any of the directors have any comment to the process to add. Tom and Bill were closely involved in it on a subcommittee. And I think Jeffs in the crowd there, so -- Chief Lavey as well. Rountree: Any one or all of you have the floor if you want to take the opportunity Nary: Mr. President? Rountree: Bill. Nary: Mr. President, Members of the Council, Madam Mayor, I guess I can start. It probably looks like a fairly minor change in the -- in the mission statement, but, really, what the purpose was is when we met last year after our workshop with the directors and the Council Members, you recall we had a workshop over at the police department, we talked a lot about long term visioning and long-term strategic plans and the place to start we felt was to look at the mission and to make sure it still made sense and that it still had connection to the vision and the focus areas and so although it may seem like a fairly minor change, I think if you read it it doesn't -- it doesn't have a huge amount of change to the mission or the vision. There is some and, really, there was some -- a lot of discussion that went into it from all the departments and I think this is just a step and, really, I think the focus areas is where we ultimately felt that as the leadership team that -- where the city -- where the -- I guess more time was worthwhile to be spent in evaluating and making sure we were all on the same page with you, as the Council, as well as the Mayor and the leadership group, that we made sure we were in the same direction. So, it -- although, again, it may seem fairly minor, I think it was critical to at least have that discussion. It was a fairly lengthy, numerous discussion between both the subcommittee, as well as the directors in trying to wordsmith something that you're sure it made some sense to everybody, that we all felt a connection to and, then, I think our next step is to, then, work together as a group on the focus areas and bring those back to you. So, this is really a step in the process and we plan on having another discussion with you in the -- I guess not too distant future on some more of the particulars as we get to them. Rountree: Comments? Questions? Bill, you seem to be the one that's stepped up and Josh. If we do have comments as we go through this, can we direct them through the Mayor's office -- okay. So, I would recommend that if you do have comments or questions at this point or concerns or kudos in the next few days -- De Weerd: Kudos are always good. Rountree: Yeah. They are the best. But in the next few days if you could coordinate that through the Mayor's office. De Weerd: Yes, please. Meridian City Council January 20, 2009 Page 20 of 50 Grant: Thank you. Rountree: Thank you. De Weerd: Um -- Rountree: Madam Mayor. De Weerd: Mr. President. I guess, you know, it was a collaborative effort and the directors were really challenged. I'd hate to tell you how this mission thing went. Rountree: I can imagine. De Weerd: Oh, my God. I think everyone just were at the end of it ready to just say, okay, the old one was just fine. In fact, I believe they started saying that, because it was so painful. But we did have some come in and challenged a lot of what we had put together a couple years ago in terms of the vision mission and focus areas slash initiatives and ask some pretty tough questions and did bring in some perspective from the outside looking in, community members, they went out and got a sampling and so this -- this really resembles some minor changes, but really thought the thought that was part of that discussion into what you have in front of you. H. All TPoings Transportation Update Rountree: Very good. Any other comments? Next item on the agenda. Caleb, all things transportation. Hood: Thank you, Mr. President, Madam Mayor, Members of the Council and Commission. De Weerd: All about transportation. Hood: Don't let the agenda item deceive you. All things transportation was already presented to you in the packet, so I have given you my update, basically, in writing and I'm just going to take a couple of minutes of your time to update you on some things that have come to light over the past week or so since that memo dated January 15 was given to you in the packets. I have also provided the Planning and Zoning Commission members that are here also a copy of that memo. I do -- that memo contains, basically, updates on what I have been doing, basically, for the past two and a half months or so in my new position and you will see me on a fairly regular basis. I'm planning on about every other month or so coming and giving a similar memo to you on just where things are at in the process, so you're kind of in the loop on all things transportation. So, if you have any questions on that memo, I'll stand for any of those. Quickly, though, let me run through a couple of -- the transportation studies, roadway projects, and plans that are in the memo and just provide you with a couple of updates, it may answer some of Meridian City Council January 20, 2009 Page 21 of 50 your questions. First, East 3rd Street extension alignment study. Matt Ellsworth did make contact with a consultant there and by the end of February they expect to have some more information. They are doing some functional classification analysis to see if, in fact, the extension of East 3rd Street needs to be classified as an arterial or a collector roadway and, if so, maybe a modification is necessary to the 2030 functional street classification map. So, they are crunching the numbers now and, again, by the end of next month probably will have a little bit more concrete idea of what 3rd Street will look like, similarly to what Justin presented earlier. Again, number of lanes, is it a three lane, is it a five lane, is it a two lane, kind of that type of analysis. So, we will bring that back to you shortly. Fairview corridor study. Council Member Bird sits on the policy committee of that plan and he's aware of this, but last week we had a policy meeting and the policy committee decided to take a step backwards and do some more internal looking with how they are going to do the public out reach regarding Fairview Avenue, so that's been kind of put back on the consultant team to get the word out, if you will, on what°s being discussed with Fairview. Avenue before it's brought public to the rest of the general public, they are going to, again, try to touch base with the stakeholders and get some more input from them on what Fairview Avenue should be. So, that kind of put a little quirk in their time line of when they'd like to have Fairview Avenue corridor study complete, but I think it's a good thing and at the end of the day they are doing the right thing. But it does put a little bit of a crimp in the -- the original timeline. Some good news. Ten Mile interchange, some of you may have saw in the paper, ITD is going to go ahead and release the bonds for sale there to fund the construction of Ten Mile interchange later this month is what -- I think it was in the Statesman I read it they said. So, later this month they decided to go ahead and issue those bonds for sale. I thank -- oh, one more. Sony. I've got four. The five year work plan. That will be an agenda topic at the alliance meeting this Thursday. After that meeting this Thursday ACHD will probably make its final tweaks and, then, next week have their final draft of the five year work plan. I'm not going to run through all of those projects. We've had a couple of meetings on that at this point, but if you're interested -- Ihaven't talked to the Mayor if she's going to be able to make that -- that meeting -- alliance meeting this week, but there are those four projects that we really want -- pressed on ACHD to make sure they keep moving forward. So, I'm continuing to work with them and we will see what we can do. We are trying to get every -- every project in Meridian we can on the -- in the hopper ready to go, but it's -- certainly work is not done, but I just wanted to give you a status update of where that is in process and with that I will stand for any questions you have. Rountree: Questions for Caleb? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess just to answer Caleb's question, yes, I plan on going. Meridian City Council January 20, 2009 Page 22 of 50 Hoaglun: Mr. President? Question, Caleb, on East 3rd Street extension alignment study. Talked about the qualitative analysis coming in the next few weeks and, then, you'd present the COMPASS results to the Council. Is it going to be a long time frame after that or is it -- what's your anticipation of time frame for presentation? Hood: Mr. President, Councilman Hoaglun, maybe I'd ask a question before I try to answer that. Are you curious about when 3rd Street would be constructed or when it -- Hoaglun: No. Just when you're coming forward, Mr. President and Caleb, with -- with their findings of the COMPASS results. Hood: Oh. We plan to do that right away. I mean -- so, end of February, first part of March, shortly after we know what the analysis is coming back as, we will certainly share that with you all and decide what the best course of action is to pursue to actual construction of it or change in classification map, so -- Hoaglun: Mr. President, if Caleb does have insight into when it's going to be constructed and what it is designed as, feel free to share it, we'd love to know, so -- Hood: Some of that may be evident through the cost share policy. ACHD may be asking us to pay for it, so we will see what happens there. De Weerd: Mr. President? Rountree: Best not ask. Madam Mayor. De Weerd: I guess I was going to offer Caleb the opportunity to go in my place to the growth alliance if he would so desire. Really, my question is -- I know we have had discussion about the concern of the Fairview -Cherry plan and the lack of coordination between 3rd Street, Main Street, and Meridian and how all of those intersections are going to work together. How do you feel is the best way to approach that? Do we need to write a letter to request that those specifically are coordinated as part of the plan or -- Iguess (would be looking for any of your suggestions. Hood: Mr. President, Madam Mayor, I think I understand your question. Again, though, almost similar to my earlier question we talk about how they will coordinate the timing of construction of those things or just are they -- besides talking to each other on what design will look like and making sure that you have 3rd Street intersecting Fairview and they understanding that Fairview is going to be either a five or seven lane roadway with center medians or whatever, that there is project team level coordination. De Weerd: Team level coordination. Hood: That's kind of what I thought. And we have had those discussions, either myself or Matt serves on the Fairview Avenue team, East 3rd Street team, or .the split corridor team and so we are represented at each one of those and make sure that there is some Meridian City Council January 20, 2009 Page 23 of 50 of that coordination. Similarly, in ACHD's design and planning and programming team, they seem to have some pretty good internal discussions there with their design folks. At least from my experience where some of it seems to get lost is when you bring in right of way folks and development folks and the right hand may not know what the left hand is doing then, but I think a lot of our issues are -- are already covered, because we are beating that drum. Certainly a letter wouldn't hurt anything. I don't know how much it would help, though, because, again, Matt and I are there first person, making sure that those things -- those types of things are considered when their -- when these plans or designs are being developed. De Weerd: I guess I would have a continued concern, even though you and Matt are riding herd on it, that because they are three separate projects, that that coordination has a greater propensity to slip through and so it -- and maybe this needs to be a joint meeting discussion that we ask for next meeting on -- for an update on those three projects and how the coordination of -- because I mean the coordination of those three will make or break how that whole area functions. Hood: Mr. President, Madam Mayor, just to follow up on that thought. With the timing of all three of those projects certainly none of them are going to be constructed or moving too far in design. So, I think another -- we just had our quarterly meeting with them, but I think even another three month delay or talking about that in another three months with ACHD commissioners, certainly we haven't missed the boat on making sure that that is in the forefront of their minds that all three of these projects are coordinated simultaneously, so I will -- I have made a note and I will add it to that agenda, since lask-for agenda items for that joint meeting. So, I've got a note and I will add it to that. De Weerd: Thank you. Bird: Madam Mayor -- or Mr. President? Rountree: Mr. Bird. Bird: On that subject, Mayor, they -- we will be having Fairview meetings -- we have not even -- on the Fairview Avenue we haven't discussed getting into Meridian yet into that area. So, like Caleb said, we kind of took a -- two steps back, but we figure it will get us about five steps forward when we get done and so we will make sure that that is all coordinated through the Fairview plan and we need -- we need to stay on top of it, because it is very important to our north end of town. Rountree: Any other comments, questions, on transportation? I'd just shed a little light on the GARVEE bonding. We should know by the end of the week if this sale has been successful. They were. put out in the retail market I believe today. If they are not successful this week, I believe there will be an attempt next week. Hopefully, the market will rebound a little bit after today and there might be some interest. So, we should know Friday if the bonds were sold. Meridian City Council January 20, 2009 Page 24 of 50 Bird: Do they have a minimum, Charlie, that they have to - I. SWAC Public Outreach Plan Rountree: Next item on the agenda is the SWAC public outreach plan. Bill. Nary: Mr. President, Members of the Council, Madam Mayor. This is just a quick report. At our last meeting the SWAC did move to go forward with the plan to move towards automated collection starting in October of 2009. We are working as a group with SSC. Obviously, the first thing that we -- before we educate the public we also have to come up with some reasonable idea of what a fee schedule would look like and although we don't -- may not have particular fees, because some of that's driven by the landfill's cost, we felt it was imperative to be able to educate the public on both the change, as well as the necessity for the change, as well as the cost that it may be to them. So, Mr. Sedlacek wasn't going to be here tonight, because he wanted -- he knew we were just going to report that we were still moving forward. The plan is to bring something back to you in the early part of the spring, so within the next two months. As we briefly discussed when the presentation was made back in November -- or December by SSC, obviously, there is a point in time. where the SSC is looking for a recommendation from the Solid Waste Advisory Committee, as well as a -- I guess a going forward approval from the Council on this program, so they can, then, make the investment on the number of vehicles that are going to be necessary to switch to this system and what it's going to take. But the intent is to bring a full plan back to you with some -- I guess some timeline as to when these public presentations are going to need to be made, how that's going to look, what the public type of outreach is going to be, so that you can see that. So, I would anticipate that in the next couple of weeks -- or next couple of months. Rountree: Thank you. Bird: Mr. President? Rountree: Mr. Bird. Bird: Bill, we are staying on the same program, then, until at least October; am I right? Nary: Yes. Absolutely, Council Member Bird. There is no changes until then. What -- in fact, we discussed that a little bit, is how would we both educate folks and make the transition and at least in SSC's studying of this issue in many other communities, they have done a lot of pre-education, but the real switch is about 40 -- between 45 days to 30 days prior to the actual switch, because, really, it's trying to get people sort of figuring what they are going to need and what the costs are and, again, that's a relationship on the cost issue, but -- so that's why we pushed October out as the date, because that's, really, the time period where we could get the most I guess information out. That's when the normal time of transition comes for SSC and the rates. That's when the rates Meridian City Council January 20, 2009 Page 25 of 50 to the landfill have been changing is sometime in the fall. So, yeah, up until October nothing's planned on changing. Bird: Thank you. J. Planning Department Strategic Focus Discussion Rountree: Further questions? Next item on the agenda is the Planning Department's strategic focus discussion. Anna. Canning: President Rountree, Madam Mayor, Council Members -- and also we have the pleasure of having our three planning commissioners here to hear this discussion tonight, so -- or three of the five, so I think that's wonderful that you all get to hear this discussion as well tonight. This is the first in a series of workshops for the Council. You may recall from your strategic planning workshop last April you asked that each department come back to you with ideas on how they would implement the strategic focus areas and initiatives. Well, we are back. So, I am the first, because -- I volunteered to go first, because you all know a lot of what my department does, just by virtue of us being here week after week. So, I thought that I would kind of pony up and take the first shot at this. So, you may see the format change over time, depending on what you find as most effective. Throughout my presentation tonight I will explain where I'm headed with regard to meeting the focus area initiatives and at the end I will ask for your feedback and comments on the course I have kind of set. And unlike some city activities, in planning it's never too late for a mid course correction, so I will welcome your comments and direction particularly at the end here. I thought it was important to start with this slide and this is -- may look familiar. Bruce and I used it in the budget presentation this year for the development services fund. It highlights the many functions of services that we provide to support development in the city. It's not all of what we do, but it highlights those functions. At the request of the Public Works Department, Josh Grant recently conducted a survey of the development community for their comments on our review process and the comments were generally positive, but we did uncover a number of items to work on and the common theme throughout the comments was communication. So, I was looking at this diagram that we had in the budget and I started thinking about how we go about communicating with one another during the review and construction of a development proposal. This is what I came up with. Rountree: Where is the spider? Canning: I mean the good thing it shows we really do talk to one another. The problem is we just don't know when or what was said and I think last week and the week before, same project, we had a great example of how a developer took advantage of the situation. So, one of the big strategic initiatives for the Building and Planning Departments are to communicate more efficiently and effectively. This is what we have proposed and I think you have heard this before. We have talked about having a single Meridian City Council January 20, 2009 Page 26 of 50 point of contact for the developer within each department and, then, those individuals communicate with one another and with our economic development folks, both Aspireon and MDC. So, restructuring our departments was key to our efforts, but we are also working on some other communication tools. These all were brought about from the survey that Josh conducted. So, we are working on detailed standard operating procedures, which provide great training tools for new staff and also improved consistency within our department processes. And, then, more specifically some flow charts that diagram -- diagram those procedures. I think these are really key to understanding where different organizations or different individuals have an opportunity to provide input and it's also a way of kind of shopping it around and seeking additional partnerships. We -- ACHD is asking us for exactly one of these kind of flow charts, so that they can understand our development review process to know where it's most appropriate for them to provide that input. Another item that was raised was working closer with Council. Now, we are not quite sure exactly what that means, but I have shifted the planning staff over to -- you've started seeing them at your Council hearings to present the more complex projects and this was, one, to provide more accurate information during the hearing procedures, which was a comment made during the survey, and also for them just to sit through some of the Council hearings and better understand Council priorities. I'm going to address the other planning related concepts brought up in the survey in the second half of my presentation, which is coming right up. And I know that Bruce will present others during his workshop time with you. So, this is just kind of a smattering of those related to communication. Now, we are to the second half of my program, so these are the focus areas that Josh just presented. Economic excellence, services meet demand, strategic growth, stewardship of the public trust, and organizational excellence. And to remind you, the strategic focus areas are crafted such that at least one initiative under each focus area would apply to each department. So, there is no silos. However, not all initiatives would apply for all departments. So, for the Planning Department I'm going, to go through each focus area, highlight the initiative that pertains to planning and provide my ideas on new processes and/or programs to better meet that initiative. So, our first focus area is economic excellence and the initiative that most applies is to first apply the economic opportunities within the Comprehensive Plan. Kind of hard for anybody else to have to claim accountability for that one, so this one's all ours and we are looking at a couple different things. One of the big kind of new ideas we are looking at is a way to integrate profitable agricultural uses within the urban fabric, so that agriculture doesn't just sit there as land waiting to be urbanized, it's a real viable, profitable use within the plan. There are double benefits of economic development and preserving some of our cultural heritage. Other communities and organizations are very interested in the outcome of this effort and I think they are kind of ready to jump on the band wagon if it looks like it's going to work. Pete Friedman just had a meeting with Ada County today and they are very interested in developing planned community provisions inside areas of city impact and this might be one of the tools we use in achieving this profitable agriculture within the urban fabric. We will also integrate the other business districts into the Comprehensive Plan. The next focus area is strategic growth and the primary initiative there is be responsive, innovative, and opportunistic in planning for growth and plan for infrastructure needs. What I'd like to do is restructure the Comp Plan around these strategic initiatives. I think Meridian City Council January 20, 2009 Page 27 of 50 it gives more weight to the strategic initiatives. I think it kind of -- or the focus areas. I think it gives us a way of telling the story completely, because they are tied together or our review of our staff, our Comp Plan, everything is tied back to those focus areas and the mission vision and values, I think it would also give us a great way to incorporate some new ideas into our Comp Plan without changing it significantly. Those ideas would be efficiencies, economic development, infrastructure development, water conservation, rails with trails idea, and, then, kind of leaving the architecture of the plan open the way it's put together, so that we can add the census update from 2010. I'm not saying we are going to wait until 2010 to do this, I just want to leave it in a structure such that I can fold those new census numbers in. And I also want to work more with MDC. Now, I'm still kind of exploring how best to do that. The Planning Department used to do a -lot for MDC and, then, as they kind of got their feet, we did less and I think perhaps it's time to try and help them more -- at least integrate more of what they do into what we do. I'm still exploring that idea. The next focus area is services meet demand and in particular meet the current demand while preparing for future needs. Follow up with tools to meet those demands. And, really, now it's time to plan for our future. We have got some time. We are not overwhelmed by 5,000 single family lots per year recently. So, the Comprehensive Plan restructure is one of those items I'd like to do and, then, also integrating economic development into the plan. We are going to start to get a little redundant here, so I will go faster, so I apologize, but a number of these things I want to do fall under different focus areas. From the surveys that Josh conducted they also wanted us to retook at standards and ordinances and we are continually doing that. We always have a list of updates to do and kind of get one done and shufFle that through and start on the next. So, we are constantly trying to improve our code for clarity and usability. Also working on the new enforcement communication tool. I think I should have this up and running quite soon. We started involving a lot more people in the enforcement discussions. It was a good communication starter. We all talked to one another, but we found that we weren't -- there was too many of us at the meetings to communicate effectively. They just got too big. So, we are going to look at kind of a case management system. And I think this is the final one. Organizational excellence. No. Second to the last. Sorry. And the first initiative I'd like to talk about is using information technology to enhance staffs ability to respond efficiently and effectively. Some of the things from the survey were the unified tracking data base and, then, use CIF more and in more departments. I'd also like to work on the clerk's more with e-filing, just creating less paper file, getting those electronic copies down and getting rid of some of the 15 file cabinets I have in my office is a goal. And working on developing concise and clear conditions of approval, such that, you know, as developers come in for their approvals they understand what they need to do, who needs to do it, and when it needs to be done. The second initiative under organizational excellence is positioning the city to achieve strategic growth and maintain quality of service and, again, redirecting staff priorities to work on these projects I'm talking about tonight. We are also looking at -- to fully utilize our online data base and to position the city for energy efficiency grants. We let a small contract out for HDR to help us get the materials together in the event that the feds provide an energy efficiency grant. That may get folded in with some of the more incentive programs that are being talked about recently. We won't know until it's -- the final version is released, but we are positioning Meridian City Council January 20, 2009 Page 28 of 50 ourselves to apply for those grants. And, finally, through the public trust demonstrate financial responsibility, encourage fiscal conservatism. And, again, these concepts of energy efficiency, water conservation, what they really mean are doing more with less and less in this case means less money as well. So, we not only had a budget from the planning department this year, but we are also trying to save money for the city in other ways. So, this is the summary of those projects kind of lumped together as best I could. We can come back to these when you have comments and -- well, that's what I'd like to do is come back to these in just a second when we have comments. I just wanted to wrap up first and say, you know, our present reality is that development has slowed down a lot and -- but we are not just about accommodating development. I wanted to make it clear. We are proactively anticipating and guiding growth and we are always in the process of preparing improved standards and processes. So, we are putting the plans and tools in place to create lasting quality developments that will just sustain the city for decades to come. That's the end of my presentation, but I will go back up to the summary of projects and this is where I'd like your input if there are things that you feel are wrong for me to be heading down that road or other things you'd like to see on this, now would be the time to let me know. Can you read those from -- you have your screens, don't you. Rountree: Yeah. Any instantaneous comments that we have for Anna? I guess my first reaction, Anna, is there is a lot of good things in the list. I would like to see some priority assigned to them. Canning: Okay. Rountree: And I think there is some things that in my mind really stand out as it relates to economic development and incorporating that into the Comp Plan. And I'm sure I could apply numbers to all of these, but I'm not going to sit here and do it right now. I don't know about the rest of the Council. Bird: Mr. President? Rountree: Mr. Bird. Bird: I think it's very good, Anna. Two things I would request. Can you hard copy this forme? Canning: Sure thing. Bird: So I can look it over better. Then, I'd like to -- I'd like to see a copy of the survey that Josh did, if possible. Hard copy. I don't know if the other Councilmen would like to see it. I'd be very interested. I -- this is a very, very good presentation and we know that we got thrown in -- you haven't had time from '94 to 2006 to look at anything like this and now we do have time, so we can be prepared if and when we get hit again. You got some very good ideas and I'm like Charlie, I could probably sit here and put Meridian City Council January 20, 2009 Page 29 of 50 some priority numbers to them, but I'd sooner look it over and stuff, but I loved your presentation. You did a nice job. Canning: Thank you. And we can provide that copy of the survey results from Josh. We debated about what Charlie was just saying this week, we were debating about how to present that or if to present it, so we are happy to provide those copies. If you would like us to do a workshop presentation on that, we are happy to do that as well. But I think you will find as you read through the document it's pretty self-explanatory. Bird: I was going to say if we need a workshop, I'll come see you after I read it. Canning: Okay. Rountree: A comment from Councilman Bird's comment about now is the time to do some of this stuff. I can certainly reflect back and remember when we had to take a moratorium and sit back and humedly try to get a handle on a lot of these things a number of years ago when we were looking at double digit growth. We don't have that growth pushing us, but in a way it's somewhat of a moratorium again and we have an opportunity now to do some of these good things with -- with the process procedure, customer service, Comp Plan, some of the things I think we have been wanting to do, but certainly haven't had an opportunity or the resources to do. P&Z Commissioners, if you have some thoughts. iVlike? Rohm: I do, Mr. President. Anna, I think you did a great job with this presentation and as I look through it, all of these bullet items are very interesting, but there is also bullet items under the bullets that isn't part of the PowerPoint itself in your notes and as Councilman Bird mentioned, he'd like to have a copy of -- hard copy of it, I'd like to have an electronic copy of it, because that includes the notes that go with it and forme it's the notes that make the substance more than the bullets themselves and so from my perspective my assessment of the presentation as a whole gets more meat to it if we see that thought behind some of those bullet items. That's end of comment. Rountree: Thank you. Any other comments? Canning: Mr. President? I'm happy to provide that copy, but I only really have notes of the first few slides, just so you're warned. Rountree: Very good. Rohm: Anyway, it was a great presentation. Thank you. Canning: Thank you. Rountree: Thank you, Anna. Good job. Bird: Very good, Anna. Meridian City Council January 20, 2009 Page 30 of 50 Canning: Is there -- I'm -- pardon me. President Rountree, Madam Mayor, Councilmen, is there direction for the other directors as they come forward to you as their -- they might benefit from having your thoughts on how you want to structure these conversations? Prioritize came out in the discussion and probably some advanced presentation of -- or advanced roaming of the presentation would have helped as well. Are there other items that you would -like to see? Rountree: I think both of those are probably valid points and observations, Anna. I would say probably to the directors that they sit down with their liaisons before they make these presentations and run through them with their liaison and make sure that at least whomever is up here can also be attune to what it is the department director's presenting, so you can have some clarification from the Council's -- the liaison's perspective. But other than that, I thought the presentation was clean. It's succinct. It's to the point. It addresses the strategic areas. And it, actually, does identify how things are put -- the other thing you can put on some of these is what's the outcome, what is it we are trying to accomplish. Instead of counting widgets, having quality widgets. Canning: Thank you, President Rountree. And point well taken and I apologize, Council Member Bird, for not getting this to you sooner. Bird: You're fine. Canning: I finished it about ten minutes ago, just so you know. Bird: You did such a nice job that it didn't bother me at all. Canning: Okay. Item 6: CITY ORDINANCE/POLICY REVIEW: A. City Parking Ordinance and Parking Enforcement Update Rountree: Very good. Again, thank you. And look forward to the rest of these. I was neglect, because I was late, welcoming the Planning and Zoning Commissioners here this evening, but welcome. We have come to a point in time in the meeting where you may not be interested in staying, but I would certainly encourage you to if you wish, but don't feel obliged to hear the next two items on the agenda if you have got things you want to do. Having said that, again, welcome and I appreciate you taking the time to be here. Next item is 6-A, city parking ordinances endorsement. Bill. Nary: Mr. President -- thank you, Mr. President Members of the Council Madam Mayor. I have a very short report. You have an item in your packet from Mrs. Kane from my staff, really just an update on the last issue that we discussed on the parking ordinance, which was the enforcement portion in regards to scofFlaw type of Meridian City Council January 20, 2009 Page 31 of 50 arrangement. We looked at a couple different options. The city of Boise uses towing for scoff laws when they build up a certain amount of either outstanding citations or an outstanding amount of fines, the parking enforcement has the ability to contact their towing company that's under contract and when they find the vehicles on the street they tow them and they find that to be a hundred percent successful in getting the rest of the fines collected, because the fines have to be paid prior to the cars being released. We did also look at a couple of other cities. The city of Ketchum and the city of Moscow and they use car booting as a method to collect their unpaid fines. Both of them also found it to be very successful because, again, before the boot could be released the fine had to be paid. Both of those -- or all three of those cities have enacted their ordinances in different fashions. Some have put them in ordinance, some have created them by policy for scoff laws. But none of them use it for anything other than a build up of fines and outstanding citations. So, it's our belief and our recommendation that we have the ability to go forward with what's in the packet for you today for parking. The police department is ready to move forward as well and code enforcement is also on board to be a part of that and we are also looking at part of the budget to hiring a code enforce person that would predominately work on parking issues. So, my recommendation is that if you are comfortable with it, we can bring the ordinance forward on the 27th for first reading to see what type of response from the public we get. I think we have tried as every way we could to incorporate all of the issues and concerns that we have had regarding parking in various fashions throughout the city, whether it's in parks or on the street. So, I think we have tried to be as comprehensive as we could. I think we may be having a discussion with you at some point in the future that if there is a problem with scoff laws of people not paying citations, that we may look at some method, but I don't know that that method needs to be in place today before we initiate an ordinance. I think it may be something we may be looking at this year if we find that there are a number of people not paying citations and not going forward to court or not addressing them properly, then, we may be looking at some other method. But rather than hold this up further just to figure out a method that mayor may not work for us at the moment, we felt it was appropriate to recommend that we go forward with the first reading. Rountree: Any comments? I agree, Bill. It's been a long time coming. Let's move it forward. Hoaglun: Mr. President? I just had a question for Mr. Nary. Under 7-2-6, the parking on public property, other than streets and alleys, my question was I got to thinking that probably would pertain to our city parks and I got to thinking about some events that are held in our parks are longer than duration of two hours, especially when volunteers are involved and I doubt they would be going out there looking for people to -- to hit, but, you know, volunteers -- I was thinking at Bear Creek where they have the Easter egg hunt, volunteers are there for four or five hours at a time, they are parked, I don't think we are going to be -- they are going to be moving their vehicles. How does that work? Is there a way to -- is that just one of those things where the enforcers would know that event's going on, it's not going to be an issue -issue for them at the time? Meridian City Council January 20, 2009 Page 32 of 50 Nary: Mr. President, Council Members, Council Member Hoaglun, yeah, Ithink --Ithink the first exception to that probably would allow that, because there was talk about whether there was a permit or a policy that would allow that type of activity. So, I mean really the enforcement on the -- on the park property is going to be handled by city personnel. So, they do have the ability to choose when -- because they have the discretion to issue citations, they have the ability to allow-that based on the activities or events. Really, you know, in those ones we are not usually as concemed about people parking in the park as we are about parking on the streets adjacent to the park. That's when the neighbors usually are more concemed that there is no turnover and people are parked there for four or five hours and so trying to keep folks out of that. I would say at least one of the recommendations Ithink we will be bringing you at the first reading is we want some introductory period before actual implementation, because we do want opportunity time -- logistically, one, the police have to order citations, that takes a little bit of time to get those in, so there is, obviously, some run up time. But we also want an opportunity to warn folks. We want people to know that rules may have changed, they may not be what they used to be, so giving warnings is -- is our first way to educate folks as well, so that they know there are changes to what's been done, but we have the ability to -- to, I guess, exercise greater enforcement in the circumstances. If appropriate, we may -- we certainly could look at whether or not we want to give, you know, specific authority to the park director on whether or not this is an activity in the park that we have granted a permit, like a large activity say at Storey Park, we are not going to enforce parking, we just want to make sure we provide notice to folks. What we are trying to guard against is the more routine situation where somebody parks a camper in the park and doesn't move it for three days and there is no activity necessarily associated with that, they just don't intend to move. So, we are trying to keep up those types of things and certainly not trying to dissuade the types of things you're talking about. Hoaglun: Thanks. Rountree: Any other comments? Bird: I have none. Rountree: Everybody in agreement let's move this thing out? Okay. Bird: Yeah. I have no problem with it. Rountree: Okay. Let's go. Nary: Thank you. B. Discussion of Clerk's Fee Schedule Rountree: And the next item. Meridian City Council January 20, 2009 Page 33 of 50 Holman: Madam Mayor, Members of the Council, what we have before you tonight is the first phase of our process of reworking the fees that are charged in the clerk's office for the different permits and licenses. This has been a work in progress that started around the time that we enacted the temporary use ordinance, which has been close to a year now, not quite yet. It's been a lot of work on Emily Kane's part in the legal department. Nancy Radford, myself, and the other various departments that have time that's invested in these permits and licensing. So, what we have attempted to do is actually put a dollar value to the true cost of time and materials that go along with these permits and rework some of the fees that we currently have in the clerk's office. We don't actually have what I can see as a set fee schedule, we have in-text references to fees in our ordinance, but what we'd like to do is adopt an actual fee schedule which will also include_the temporary use permits and the different variations that we have. Nancy has a schedule that's a little bit easier to see than what you have scanned into laser fiche. I opened it and thought, no, I can't read it either. So, she's going to hand those out to you. Bird: Thank you, Nancy. Holman: We originally met soon after the temporary use ordinance was approved and tried to come up with the amount of time that we thought that each department spent as these licenses and permits, the check-off process goes through. We ended up reworking it a little bit a couple weeks ago as Nancy's become more proficient in the licensing and coming up with what we feel is a true cost. One of the -- the approach that we are going to go with is -- what we are hoping to go with that Emily has come up with, we want to put before you tonight and get your -- hopefully your approval or any ideas you have as how we should handle it. A lot of the -- what I mentioned earlier are in-text references to fees in our ordinance. If we enact or approve this fee schedule, the ordinance won't match up and so what we are -- the first phase would be to try to institute a fee schedule and remove the in-text references in the ordinance of fees and, then, legal has -- is going through and they want to make substantive ordinance revisions. We thought about doing it all at once and just bringing it before you as one item, but we really feel that we need to get the fee schedule in place first and be able to start charging for the temporary use permits or establishing that fee and not waiting for two more months until we can get the entire -- all the substantive ordinance changes done or accomplished. So, what are hoping to do is enact this fee or I guess implement these fees. We have a draft ordinance which I put in front of you tonight also that Emily has come up with, try to get those past, have the first -- as far as the fee schedule, have the first ad run in the Valley Times on January 26th and again on February 2nd and prepare a resolution for the February 10th agenda. We would have the public hearing on the 10th, hopefully it would be adopted with an effective date of March 2nd. At the same time with the ordinance we would be hoping to have a first reading on January 27th, a second reading on February 3rd, a third reading on February 10th, with an effective date of March 2nd, so those two things would coincide. I had Nancy join us tonight, because I anticipated you may have some questions regarding how the temporary use permit has been going, how much time they are taking, what we are seeing come to our office since we past the temporary use ordinance almost a year Meridian City Council January 20, 2009 Page 34 of 50 ago. And with that I would stand for any questions and ask for any direction that you might have as to how we should go ahead with establishing a fee schedule. Bird: Mr. President? Rountree: Mr. Bird. Bird: I take it these fees are the existing fees; right? You've done a great job of getting your costs out, by the way. Holman: Thank you. That was led by -- I think Mrs. Canning helped with that and so did Emily and all of us met together. It's really been quite a work in process. So, hopefully, you can read it. Bird: These are the existing fees I take it? Holman: Nancy. Radford: Mr. President, Madam Mayor, Councilman Bird, these are existing and some are being -- they are part of the implementation. All the temporary use fees that you see -- this is new. There is no fee currently for this. Bird: The red -- the red are new, the black is existing fees? Radford: Correct. Bird: Okay. Now, these aren't the fees you're proposing, are they -- are they the old ones? Radford: Well, one thing to remember -- and I was a little confused by this myself -- is that when -- see, for example, mobile sales unit license, see that right under expedited processing, it says 75 dollars, but that is including the background check fee of 29.25. See ISP 29.25. That isn't a negotiable amount. That's what Idaho State Police charges period. So, it's 29.25, you know, minus that, and the rest is our fee. The clerk's office fee. Holman: Madam Mayor, Members of the Council, Councilman Bird, we collect that fee at the time that they apply and, then, Idaho State Police, then, charges us and so that's removed from the actual fee that we collect. The cost. Bird: Follow up. Most of these fees -- existing fees compared to your costs -- and, like I said, you guys have done a tremendous job of getting your costs, in my opinion. We lose money on it and there is no sense in it. We should at least get cost. I mean the -- you've got wine license and stuff. Here is a good example. Your beer license retail, it costs you 85 dollars, basically, and you sell it for 50. Meridian City Council January 20, 2009 Page 35 of 50 Holman: Madam Mayor, Members of the Council, Council Member, those are set by Idaho State Code. We -- Bird: That's what I was going to ask. That's the next thing I was going to ask. Holman: Those and the permits -- or the fees that we charge for the fireworks, those are set regardless of what our cost is. We are -- we have a ceiling on those. Bird: You have done a good job. Hoaglun: Mr. President? Rountree: Yes. Hoaglun: I might follow up on that line of questioning, then, Jaycee or Nancy. So, if it says set by Idaho Code 23-1016, for example, the very first one and, then, the others were just Idaho Code, that's a reference to the fees, but if it's set by, it is set by Idaho Code and we have to go by that amount. Is that how I read that? Holman: Madam Mayor, Members of the Council, Councilman Hoaglun that is correct. Those ones that say set by, they actually list a fee in their code. The Idaho Code 63- 1311 that you see on all these other ones, those ones say that we can charge what our cost is, essentially. And so what we are trying to do is establish our cost and, for example, if you look at the citizen's use permit, which is about the eighth or ninth one down, if I'm correct, Nancy, those -- a lot of those area ones where they are going to block a public street. That one -- the true cost to us is almost 75 dollars. We had suggested making that one 50 dollars to make it less painful, because we get a decent amount of these and people are normally not very happy in the first place that they are having to come in and have this permitted. That was just -- go ahead, Nancy. Radford: One of the things with the citizen's use permit that we discussed as far as keeping it at a lower cost is that it's usually a community event. We are talking, you know, parades, Dairy Days, things like that. So, that was part of the thinking behind, you know, a straight 50 dollars instead of -- Holman: It's something that benefits the community normally. So, that was our -- our thought between -- it was mainly Emily and Nancy and myself that came up with all of these and,we are definitely looking for your thoughts and what you think on -- on what we have tried to come up with. Hoaglun: So -- Mr. President? Jaycee, the red then -- explain that to me. I didn't quite catch as you were explaining to Councilman Bird about the red numbers. Holman: Madam Mayor, Members of the Council, Councilman Hoaglun, when we -- when the Council approved the temporary use ordinance last year, they agreed at that time to go for one year and charge no fee, because it was a new ordinance, it was a Meridian City Council January 20, 2009 Page 36 of 50 new process, we were trying to -- we really didn't know how much time it was going to take, what it was going to involve. Now we have a little bit more clear idea of how much it takes, what's involved, and so these are our suggestions as to what we would like to put forward and if we were to, hopefully, get this resolution past and the ordinance approved at the beginning of March, that would be right at I believe the one year mark of our -- essentially one year free. Hoaglun: Okay. Thank you. Radford: Mr. President, Members of the Council, Madam Mayor, one thing about where it says mobile sales renewal and all the red renewals, currently in our -- the way the ordinance is written there is no provision for renewal. So, that is something that is part of, I believe, why the fee -- the standards have to be revised, so that we can -- because right now if someone were to come in to renew their mobile sales unit, it would be nothing. Bird: You're kidding me. Radford: It's the way the ordinance -- it doesn't provide for it. Holman: Madam Mayor, Members of the Council, that -- essentially, what we are trying to do now is rework all of the -- the ordinance, along with the legal department, establish the different types of permits and uses that we have come through our office and just update this as a whole. It's fairly hit and miss. For example, the mobile sales unit license, we do the background check when they come and get the original -- correct? The original license, but when they come in for renewal -- DeWeerd: You don't ask for it? Holman: We have to -- I believe we should be -- it should be in our ordinance that they do this every year, because -- and not just -- I know we do an Ada County check right now, but I think we need to do a background check, because what if they committed a felony outside of Ada County. I believe that should be part of it every year and we should be charging that fee every year. De Weerd: Over that last year. Holman: The other thing that I have put in here, too, which is a small item at the bottom is I would like to put in our fee schedule the use of -- be able to offer -- if someone has a public records request, offer it on a thumb drive and I've looked into cost of buying one gig thumb drives in bulk, because some of the stuff that we get -- we hand them a 12 inch thick stack of paper and if we are charging ten cents a sheet after the first one hundred pages or for our labor, I think they would -- any of the public that would have these requests would probably prefer to have it on a thumb drive and I have asked for $7.50, I don't think that's unreasonable. And that way they can keep it. It's probably easier to throw a thumb drive in your file than have a gigantic file full of papers. So, Meridian City Council January 20, 2009 Page 37 of 50 that's the other thing that I have added is to try to look towards the future and technology to just be able to offer it in that medium. Nary: Mr. President? Mr. President, Members of the Council, Madam Mayor, just also to maybe answer the earlier question, some of these fees -- one of your questions was is are all -- what's the current fees and some of them we don't charge a fee now. So, the ones for public records request, we don't charge a fee for some of those things and, then, the ones that are in red I don't believe we charge a fee for those. That's why those are highlighted for you, because those are the ones that were, essentially, given a one year moratorium on fees until we could assess what the cost and time was. One thing I would like you to think about, I guess, as part of this workshop and when we bring this forward is one of the things that I know is sometimes difficult for this Council to have to address is fee waivers and I guess it would be our opinion from the legal department is there isn't any more logical reason to give someone a fee waiver for a Conditional Use Permit -- or a citizen's use permit any more than there is for a dog license. If the decision is is that these are fees for licenses or activities that we wish to regulate and have information about, for whatever purpose the city felt was important, then, there is not a reason to not collect a fee for it, because there is a fee that the taxpayers are absorbing if you waive it. And because as we have addressed a few times, it's very difficult for Council to have either a parade of people coming in asking for a fee waiver or to set any real standard for what that is, because it costs -- no matter whether it's a -- a citizen's group that is doing a car wash for a fundraiser for someone who has an illness versus a commercial enterprise that running an car wash as a promotional way to gain business, they still take the same amount of time for the clerk's office to process the application to make sure it fits all the standards and requirements that we have. So, my recommendation is is that once we establish a fee schedule, if you want to establish whatever criteria you think would allow you to grant a waiver, like we did with the room rentals, then, we can certainly have that discussion. But, otherwise, once you tell a member of the public they can come here and ask for a fee waiver, again, there is no logical reason between any of these why there would be a waiver, because it still costs the public money. Some of them we are collecting the full recovery. Many of them we are -- you know, not collecting the full recovery, so it's just a different issue for you to think about as you look through this list and look through how our profit is, but that's something I know is not always the most easy to deal with, but think we really have to establish whatever it is, if there is a criteria for waiver, then, we should put that in an ordinance. If there isn't, then, there isn't and they'll just have to pay the fee, because, again, if they don't pay the fee, then, it's just absorbed by everybody else. Radford: Mr. President, Madam Mayor, Members of Council, you will notice on the temporary use permit there is about three different standards. Special event. Outdoor markets tend to take more -- a lot more staff time, quite honestly. And you will see that the fee is higher. Promotional sales unit is next and the fee is slightly lower. Temporary sales unit, that -- one of the functions that goes under that standard of a temporary sales unit are those high school fundraising car washes and pretty much out of 30 -- let's see. We got 22 temporary -- or sorry. Thirty-six temporary uses. Twenty-two of Meridian City Council January Z0, 2009 Page 38 of 50 them were temporary sales and 11 of those this year were high school or school function car washes. So, even though it says 50 dollars, I'm -- I don't know, I mean I think they are going to be coming in and asking for a fee waiver. I mean 20 dollars to a high school -- that's a lot of money. That's what they are doing is raising funds. So, that's just a thought that I had that even the 50 dollars on that one -- that way if you set something that's standard -- maybe a little less, then, we don't have people coming in asking for a waiver if it's something that's reasonable. Hoaglun: Mr. President, question for Nancy. Then is there -- the temporary sales unit, there is profit and, then, nonprofit? I mean is there two distinct entities asking for that, those that want to make money for a commercial venture and those that are doing it for a school or public activity more or less? Radford: Correct. Hoaglun: Okay. Bird: Mr. President? Rountree: Mr. Bird. Bird: And I think every one of us, including Mr. Nary, has given temporary use to nonprofits when they have come and applied for it and I think that that's something, Mr. Nary, that you could look at and writing it in. I think it was to nonprofit, because most of the nonprofits that come back is for the benefit of our community and -- now, if somebody's out there doing for profit, he should pay a fee, but if it's a high school or a club that's raising money for dogs for the D for deaf -- I don't know -- for the deaf or something like that, Ithink -- I don't think you charge -- you know, they shouldn't have to pay for it, but that's just my personal -- on these renewable licenses, are those -- in the other cities is all those fee licenses on a yearly renewal basis; do you know? Radford: Mr. President, Madam Mayor, Councilman Bird, it depends on the city. I have done some phone calls as far as what they require. Some of them do one month, three months, six months, but that's more for a mobile sales unit, you know, solicitors. We didn't find that beneficial, because that takes up a lot of staff time when they come back and keep coming back and keep coming back. So, one year seems to be a good standard and the fee itself is very reasonable beyond the background check fee. Bird: Yeah. I have no problem with it. Holman: Madam Mayor, Members of the Council, Councilman Bird, to go back to your comment regarding the not for profit organization, my understanding, if we were to institute that and say that the not for profits would not have to pay a fee, what we would be tasked with is determining who is a not for profit and who isn't. So, the indicator there is a 501(c)(3), but most of these schools and organizations I believe are not Meridian City Council January 20, 2009 Page 39 of 50 501(c)(3). So, 501(c)(3) we can look on the state's website and verify that, but how would we go about determining that without being able to use that as an indicator? Bird: Mr. President? Rountree: Mr. Bird. Bird: If you look, all the kids -- all the high schools are doing it under a Meridian, Rocky Mountain, or something and each one of those is a 501(c)(3), same as when you donate money to athletic programs at the high school, even though you're donating it to the soccer club, it still goes through their 501(3)(c), so they are still basically a -- Holman: So, Councilman Bird, they could provide us with that information that we could verify? Bird: You bet they can. Nary: Mr. President? Rountree: Bill. Nary: Mr. President and Mr. Bird, I mean I don't agree with you -- I mean I do agree with your statement, I think there is a need in this community for that. I guess the difficulty is is that up front, if that's the -- if that's the rule the Council wishes to establish, it would have to be 501(c)(3) approved organization, that's still -- most of the ones that I'm familiar with -- with the athletic organizations, they have a tax ID number; right? They have a tax ID number that they are able to use as a part of the school. They are not all 501(c)(3)'s, they are not all necessarily the organization, but, again, if you want us to do that, that's fine. My other recommendation is you make the fee low enough that you feel comfortable that everybody's got to pay it, because, again, you are absorbing the entire cost if you make it zero and you will have a lot of folks thinking they qualify and that's the burden that we were trying to avoid at the Clerk's Office is trying to have them determine you fit the category or you don't. But if you want to make it 501(c)(3)'s, that's fine. If they don't qualify, then, I guess they will have to pay. But having a tax ID number may not be adequate to prove that. So, that's the only concern I have is that we are trying to enforce -- it is trying to fit a one size fits all. It's the same discussion we had with the room rental policy in trying to deal with HOAs who were not for profit or to deal with other -- again, if it's a charitable organization it's easy. The Optimist Club, the Lion's Club, those things, those are 501(c)(3)'s, they already have that. But like we have had some discussions, there are some groups around town that have existed for a long time, like the Lion's Club, our local Lion's Club is not a 501(c)(3) or at least wasn't up until maybe September of this year. They have existed for a long time. But because they have never actually done that, because the local chapter doesn't have that status, their national organization does, but they can use their status, but they aren't by themselves separate. If you go to the Secretary of State's website, they are not included. So, those are the problems from an enforcement standpoint and Meridian City Council January 20, 2009 Page 40 of 50 a registration standpoint it's difficult to manage and, again, your staff is absorbing the cost. I mean the city's just absorbing all the cost of it for them. I agree it's not an easy answer when you have a high school band that just wants to do a car wash, but from an enforcement standpoint it does make it difficult for them, so -- Rountree: Bill, I'm still trying to understand all this. I know where -- the root cause of this particular problem, because we established this permit, therefore, we created the burden for staff to work on it. I'm not sure what we get by issuing a temporary use permit for a temporary sales unit. I'm not sure what they -- what they get for the 50 dollars. I see the time and I understand the time involved, but is that just to comply with the ordinance that we have established in terms of notifications and coordination? Is there some safety piece implied by the fact that the fire department is spending a half an hour working on it and the police are spending a half an hour working on it? Do they really get something out it, other than those folks know it's going on? And, then, my final question is it seems to me most of these things are happening during a period of time during the week where enforcement's difficult at best, even if they get a permit. But it seems to me like there is probably a lot of them that occur without permits. So, are we just fooling ourselves? Nary: Well, I can probably -- maybe I will start -- I'm sure the chiefs and Lieutenant Colaianni probably have some and Anna, but most of these types of activities, the reason we made a decision to regulate them is to prevent the proliferation of these unpermitted activities and these deal with all kinds of different sales. This is Christmas tree lots, this is rock gardens out on Franklin and Main Street, these are dogs -- people selling dogs in the landscape buffers by Sportsman Warehouse and Wal-Mart. These are folks selling fruit on the side of the road. I mean these are all different kinds of things. If we chose not to regulate them, then, we couldn't prevent any of them and that's, I think, the problem. Code enforcement has stepped up their activity, they have been more active on the weekends. I know they are looking at -- they now already have Saturday enforcement. They probably need another person in addition to the one they already have, because there is so many, especially if springtime is coming, but that was the main reason, is a majority of these activities are going on without any regulation at all, we would be inundated with sales units selling food out of vending trucks on the side of the road, in the parks, in the dirt somewhere, those -- that's the reason that it came about. So, is it valuable? I think it is in the sense that I don't think we would have any other means to regulate that type of activity to prevent it and the rock -- the rock sale place is probably the best example. It might have taken us three or four weeks to get it removed, because it wasn't allowed to be there and because our ordinance also prohibits that particular property owner from having future sales there that are legitimate and do have' permission, it took awhile to get rid of it, but it would still be there today if we didn't. We had dog sales out there by Sportsman's Warehouse and Wal-Mart every weekend throughout November and December and the early part of January and code enforcement took a proactive stance and now they are not there anymore. It was becoming a nightmare just as a consumer to drive through that area when there is people crossing the street, there is dogs all over the place and there is trucks parked in the landscape buffer and there is people still trying to do business in that area, so I think Meridian City Council January 20, 2009 Page 41 of 50 there is value to it. I mean so do the licensees or the permitees get value -- they do in the sense that you do have police and fire looking at the type of activity they are doing and making sure it's being done safely and so that they are making sure that they are not in the traffic lanes, they are not in drive aisles and those kind of -- they don't have tents, they don't have combustibles stacked up next to fuel sources and those kind of things, so they are trying to address those issues, but I think more than anything it prevents the proliferation of them being everywhere and so I guess that's my answer. I don't know if the chief or Lieutenant Colaianni has something from a law enforcement perspective. Rountree: Well, you have answered my question and I think you have answered it for them. I'm just trying to figure out how do you do something that isn't going to be considered or looked at in terms of discrimination action? I mean we are talking about tax deferred and maybe fraternal groups that are benefiting the community that I think we are getting on some thin ice if we start going there. Nary: And that's the objective standard that we are looking for. I mean that -- and that's why, again, it's problematic sometimes, although it does seem easy just to look at a 501(c)(3). It may not fit everybody and that's why I have said you're probably wiser, because, again, we are not dealing with content, we are not dealing with what they are selling or what they are promoting or who they are, but where.they are and whether they can actually be there and that's all it is, whether they are selling something -- again, if it's a door to door -- for example, we had a question a few months ago with code enforcement that we had a church group that was simply going to door to door, they weren't selling anything, they were promoting their church, they were handing out information about their church. That's a perfectly constitutionally protected activity. They are not selling anything. If they were selling something that's different, because, again, the consumer needs -- deserves some protection that these folks are actually legitimately selling something, that there is a product that's safe or they are entering your home or accessing your home. It's a little different if you're selling something. But here we are -- again, that's why I said if you want an objective standard, the standard is is that the fee is low enough or you're willing to just accept that particular one and say we are willing to not charge anybody. Our cost recovery is minimal, we are recovering it on other areas, this is one activity we are comfortable with, so it doesn't matter who it is, they can do this. But, again, I would be cautious in doing too many of them, but I just think the waiver issue is where you have the discrimination concern where someone feels like they should have gotten a waiver if somebody else got a waiver. Those are ones that is where we have more trouble and concern about discrimination. Bird: Mr. President? Rountree: Mr. Bird. Bird: Bill, you just brought up a can of worms in my mind. You said going door to door and selling stuff. You have got Girl Scout cookies. Every grade school sells these things. Our Optimist football sells -- kids go door to door also and sell those five dollar Meridian City Council January 20, 2009 Page 42 of 50 cards. High school -- and I'm sure your son's club sells those things door to door. Now, is every one of them going to have to get a license? Nary: No. Courts have exempted them, because I think the Girl Scouts is a majorly large organization and they have been exempted, so they are allowed for what courts have determined to be legitimate school fundraising activities. So, the Girl Scouts can do that. And anything that looks like the Girl Scouts, they can do that. So, if it's a school activity, door to door sales, they don't have to get a permit. Anyone else that's selling brushes, vacuums, whatever, yes, they have got to get a permit. Bird: That's for profit. That's what I have been -- that's what I have been saying, what's the difference between a high school club having a car wash and my Optimist football kids going door to door? Nary: Because the courts have said door to door was okay and the courts have not said everything else is okay. Everything else is on the table to argue that it's discriminatory, because we choose one group over another. If you find some objective standard again, if it's -- if it's going to be that they have tax exempt certificate, because groups that we may or may not particularly like get a tax exempt certificate, can get tax exempt status from the IRS, that's okay. If that's the basis, that's okay. I'm just -- all I was saying before is not everybody you think may fall in that category may and that may be very problematic from the clerk's standpoint. But that's about the only thing that a court might give us some coverage, but the door to door has been litigated and it has been allowed, so we don't have an issue with those. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: And it's more intrusive. I mean I'd rather choose to stop at a car wash than have someone come and sell me something at my door. I guess that's one way you can -- you can define it is to use those definitions on door to door sales and apply them to the temporary sales, that would exempt, you know, several nonprofits and at least the school organizations, then, you could add nonprofits and fraternal organizations and include the Lion's Club per se. But I guess the justification, too, is the money they raise goes back into the community. You know, oftentimes it's just an offset that they are putting it back into a park or some other kind of city program or community program that I guess would be justifiable. It doesn't pass that sniff test, I guess, of how you find out who is and who isn't, but -- Canning: President Rountree? Radford: Mr. President, Madam Mayor, may I speak? Rountree: Give us the solution. Meridian City Council January 20, 2009 Page 43 of 50 Radford: Okay. Again, the temporary use permit, the reason -- it just came to us as a temporary use permit. Then, the standards were separated out by the kind of temporary use permit. Special event. Promotional sales. Mobile home park, mobile -- mobile home sales with the trailer, you know, on the -- on the site. Temporary sales. We -- if it's the Council's desire, these other bigger events can have a fee and possibly not for the temporary sales unit. Now, there would be -- because we are going by the standards in the ordinance, there would be some uses under temporary sales that would fall into that category. If you chose not to have a fee for temporary sales because the majority of car washes and fundraisers and all that, then, you're going to -- you're going to exempt Christmas tree lots and the smaller type sales that fall under those standards in the ordinance. So, that's just something to chew on a little. Hoaglun: Mr. President, let me wade into this there, too. Bill, you had mentioned groups. We can't discriminate against groups, but can you discriminate by activities? I was trying to think what do high schools and other groups do to raise money -- you know, a lot of them are doing the car washes. I mean if we exempt an activity, such as car washes do not require a permit, because, you know, like the dogs you mentioned, I mean we want to regulate that. That is a problem. But -- and I don't know if there is other activities that high schools are out there doing -- I mean we already covered door to door, but is a car wash specifically -- if we exempt that activity from being -- having a permit -- temporary permit, are we okay doing that? And it might take some research, but, you know, I tried to think what schools do to raise money and that seems to be something -- you see the cheerleaders, you see the drill team, you see the band, you see the football team doing the car washes and might be a way around it. I don't know. De Weerd: And my family's going to go have a car wash every day and that's going to be our family annual income. I guess, you know, you have to think of it in terms of that, too. Rountree: Nancy wants to jump in on that one. Radford: Mr. President, Madam Mayor, Members of the Council -- De Weerd: You can donate to my family income. That would be okay. Radford: If they have a car wash in a location that changes the use of that location -- and Ithink that's part of why this came about. Pioneer Federal is a common applicant this past year. It changes -- you're not parking there, you have tables and hoses and soap and buckets and so even if -- you know, whatever the fee is or not or whatever, it's good that they come in with that application, because they are saying this is what we are doing, this is how it's going to be set up, and that helps with the weekend code enforcement or whatever. They know that that's happening. So, there is a benefit to that. If they have a car wash at their school, I believe that's an exempt because it's something a school does is have fundraisers like that. I don't know, maybe planning can -- Meridian City Council January 20, 2009 Page 44 of 50 Canning: President Rountree, that is correct, any activity that the students take on school grounds is considered an accessory use. If it's a curricular or extra-curricular or community event, it -- a temporary use permit is not required. For example, the Mayor's State of the City does not require a temporary use permit. I'm always happy of that one every year. De Weerd: They have to pay,. Nary: It's always problematic and I know it makes -- I know it makes perfect sense to everybody here in this room, but a court doesn't necessarily find that Fat City's Christmas tree lot is that much different than the Optimist Christmas tree lot. The purposes of the clubs may be different and what they do -- what they do with the money may be different, but that's where courts, then, have found that that's where your discriminatory action takes place. Now you have decided that this nonprofit organization fits your code and they are okay with what they do with their money, but what Fat City does with their money isn't okay with you, so they should pay a fee for it. That's where the courts care about discrimination and that's why I said we could certainly look at the ones for nonprofits, because at least courts in general have found that to be okay in some activities, but, you know, that was why we allowed the schools to allow them to do it on their property. The problem is they don't always want it on their property, they want it in Pioneer Federal parking lot, because it's more visible than doing it on the school ground and I understand that, but it may seem okay until it's every single week. We had problems with garage sales every week. We had problems with outside garage sales in the bank parking lot, the same bank parking lot every week. Those are the problems is it makes it difficult from the clerk's standpoint or code enforcement to differentiate between why this garage sale this week is okay and that the car wash next week is not. And that's the -- that's the problem we try to get uniformly, but, again, courts have just not been very sympathetic about cities trying to support certain types of activity and not others, because that's where they felt that that was discriminatory. Hoaglun: Mr. President -- and I don't mind if we decide one activity they still require a permit and, then, we set the fee very low where we can still allow tracking of that activity at what location and let code enforcement know, I mean that's -- you know, I think that could be reasonable if you set it low enough for a -- a blessed activity, such as a car wash. Yeah, you might have people in this economy might be out there every week having car washes to make some extra money down the road, but, you know -- but overall I don't want this discussion to overlook the fact that I think the city clerk's office did a good job with this and overall is really good. We wandered off on this one issue, but overall I think this is -- this is very good and something that's -- Holman: Madam Mayor, Members of the Council, Councilman Hoaglun, as I tried to tell Nancy, Excel is your friend. So, one of the issues -- we talked about the temporary sales unit possibly having a very low fee or no fee or whatever the Council decides -- Christmas tree lots also fall into that category and those are ones that we will be requiring if it's not a paved surface. Planning will be doing site visits next year. We had Meridian City Council January 20, 2009 Page 45 of 50 some this year that really took a lot of staff time from several departments. So, I just want to make sure that you all are aware of that, that if we set it very low we will be absorbing the cost -- a substantial cost on some of them that require site visits and things like that and I don't know if planning wants to weigh in on that or not, but that was my understanding from this year's sales. Canning: President Rountree, Members of the Council, yes, what you could do is the opposite of what Council Member Hoaglun suggested and just charge Christmas tree lots and we'd probably work out better that way. But that was a little bit tongue in cheek, but I apologize, but they were a lot of work this year. Bird: Mr. President? Rountree: Mr. Bird. Bird: Christmas trees lots -- some of them are just identical to fireworks sale stands. Bill -- I mean when you get -- when you get to that, somehow or the other we have got to determine what's nonprofit, what the court will consider nonprofit continually and what isn't nonprofit. Nary: Council Member Bird -- Bird: I know what my thoughts are on that. Nary: Yeah. And the fireworks ones are regulated by state statute. They regulate how much we can charge for those. So, they've, basically, taken the attitude like we were talking about it is there is some cost to you, but we are not going to allow the cities to charge whatever they want to, we are going to regulate what it is specifically. So, they - - so, again, there is no waiver for that. I mean they got to pay it, but it's only 25 dollars. You know, I mean we make up for it some on the liquor sales and that's -- again, that's a situation set up by the state to allow cities to charge a specific amount for certain things that, as you noticed in there your cost recovery on this is generally pretty good. So, at least on the non-package sales. The stores we don't recover any money, but the other ones we did. Rountree: I don't know what the balance is of these columns, because I don't have the - -obviously, the number of permits issued, but it seems to me that part of the philosophy of the permits is a control strategy, not a money making strategy. But for the sake of trying to get this discussion to an end, I would suggest that we either eliminate the fee on the temporary sale unit permit for a year and evaluate what we have and don't have or make it a minimal fee of around 20 dollars and move on. To me a lot of the issues that we are talking about, like Christmas tree sales and that sort of thing, get me confused about what temporary is and what temporary continuous is. A garage sale at the same site every weekend for ten weekends in a row, is that really and truly a temporary use? I don't think so. I think there is something wrong with our definition. A fire -- or a Christmas tree lot at the same location for a week before Thanksgiving Meridian Ciry Council January 20, 2009 Page 46 of 50 through Christmas Eve. To me that's -- that's a little more than temporary. So, I think maybe one thing we might want to look at is what our definition of temporary is. But, again, if our intended purpose -- if, again, the outcome is to control some of these things, then, I think the city needs to be willing to absorb some of those costs on some of these issues where we actually have not equated on this spreadsheet the value back to the community that's gained. Holman: ~ Madam Mayor, Members of the Council, Councilman Rountree. My suggestion is -- like he was telling me, I would advocate for doing a minimal fee versus no fee, because that gets them .in here filling out the application, paying their fee, walking them through the process. That would be my -- my preference. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess I'd like to see the minimal fee, because, yeah, we do want to know about it, but also ask that our attorney look at our definition of temporary and see where you can distinguish between the actual fundraiser versus for profit or, you know -- yeah, I don't know if it's promotional sales. To me that seems fireworks or a trade lot that has promotional sales or even especially them, because it's geared around a special event. But if we can just have a better definition, I think it will help this conversation and -- Nary: Mr. President, Madam Mayor, in addition to that, we will also look at what Council Member Hoaglun raised is whether or not we could find any court support for separating that service, which is all the car washes, because they are not selling you anything, they are just washing our car. First, as an activity where they are selling you something and whether or not courts have distinguished between those types of activities, because one, like you said, Madam Mayor, you choose to go to a car wash and have them service -- provide you service, versus a sales unit that's still selling you something that may have an impact on you after you leave the lot. So, we will see if there is something else in that kind of definition and maybe we could find a distinguishment for that, too. Hoaglun: And just to add to that, Mr. President, that a lot of these car washes, if I recall, they request a donation and they are not saying X amount of dollars. Bird: That's right. Hoaglun: So, that might be a variation in that. And, then, if you could work in there for the fire department, anything related to salmon feeds get free, you know, too, so -- Nary: If salmon is related, yeah, that might be okay. Rountree: Now, we have talked about fees to a great extent here, but I think our real action is the proposed ordinance and the resolution establishing fees, so from my perspective, I think you have done the right thing and I think it's a good piece of work. I Meridian City Council January 20, 2009 Page 47 of 50 would suggest if it's just that one fee we are talking .about that we come to some consensus on that fee and move forward. So, I'm going to throw out 20 dollars. Bird: For temporary? Rountree: For temporary use. Do I hear ten? Bird: You know, Idon't -- Mr. President, I don't think that 20 dollars is exorbitant to ask, but I think it's -- I think it's the thoughts behind it. If you're going to do it for that and we have our fun run sponsored by the City of Meridian Parks Department, are we going to charge for that? Are we going to charge for the chili cook off, which is a benefit to the downtown association and to the fireman thing, the same as the salmon barbecue? I don't know, I -- I don't mind -- I don't mind having to pay if I was putting on a benefit having to pay 20 dollars, but some people -- some organizations are going to think not, so -- Rountree: Can we establish the fee and Bill's got a laundry list of things to evaluate, which will require an ordinance change of yet another visiting on this, in order to do that at such time as we get that, then, we can modify that particular item. Bird: Twenty's fine with me. Nary: Council Member Rountree, I think what the thought process would be is that we would notice up a fee hearing, because we are establishing some new fees, as well as some increased fees and if -- and we can't -- just like our earlier discussion about fees regarding public works, we could set whatever we want in the -- in the fee. hearing notice, we can certainly make it lower if the Council chooses to do that at that particular point, we could probably answer that. The ordinance going forward that we are looking at bringing really is just going to change the bare language in the ordinances now that just say you have to pay the scheduled fee, instead of in every one of them having a different fee and every time we have to change it it would just say you got to pay the established one. So, that's what I take was our game plan. Am I correct, Ms. Radford? I think that was the intent. Radford: Yes. Nary: Okay. Hoaglun: Mr. President, I'm good with 20 dollars on that and I did have one other comment on renewals that if renewals are something where they don't need another background check and it's a lower cost to do, I don't mind seeing renewals at that lower cost. But that's just my thinking and -- you know. Holman: Madam Mayor, Members of the Council, Councilman Hoaglun, I believe the ones we were talking about that require the background check are the same process when you renew. So, what we are asking for at this time -- or direction from you is to Meridian City Council January 20, 2009 Page 48 of 50 allow us to go forward with the fee schedule and publish and, then, come back on February 10th with a resolution and also come back with the third reading on February 10th of the ordinance that just removes the text from the existing. We will be coming back later with substantive ordinance changes regarding all of this, rewording different things in the ordinance having to do with these fees, but for now that's all we are asking for is establishing the fee schedule that requires us to remove and change some of the language in the existing ordinance. I'm song. With an effective date of March 2nd of '09 is what we are hoping for. Rountree: I think we are all in agreement with that. We'd just like to solve problems that we created. Holman: I'd like to put on the record that I was brand new when we said the clerk's office could do this and I would like to retract that and say the planning department should do it. Rountree: I thought you were going to retract that you were brand new. Bird: Nice job, Nancy. Rountree: Yeah. Good work. I mean that's -- Bird: Appreciate it. Rountree: On everybody's part putting together those tables. Holman: Emily did a lot of work on this -- the bulk of it. Bird: Well, pass it on to her. Item 7: EXECUTIVE SESSION: A. Executive Session per Idaho State Code 67-2345(1)(a)(d) & (fl Rountree: Well, that brings us to our last item on the agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(a), (1)(b), and (1 }(f). Hoaglun: Second. Meridian City Council January 20, 2009 Page 49 of 50 Rountree: It's been moved and seconded to go into Executive Session. We'll have a roll call vote. Roll-Call: Bird, yea; Rountree, yea; Zaremba, absent; Hoaglun, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: But before we break and so staff doesn't necessarily have to stay here, tentative assignments for liaisons -- if you don't like them let me know. De Weerd: I thought those were grades. Rountree: They are grades. Yeah. We got K grades and D grades and B grades, no A grades. Mayor and the clerk's office I will remain liaison. Legal, HR and IT, Keith Bird. Finance, Brad. Planning -- I'm going to take Planning. Public Works Keith Bird. Parks and Recreation, David. Fire, Brad. And that will be an adventure for you. Bird: Which ones have I got, Charlie? Rountree: And police will be David. Keith, legal, HR, IT and Public Works. Holman: Madam Mayor, Members of the Council, can I read this back to you, Charlie, to make sure I did it -- I'm song, Councilman Rountree. Rountree: That's okay. Holman: So, Councilman Rountree will have Mayor, Clerks, and Planning. Rountree: Correct. Holman: Councilman Bird will have legal, HR, IT, and Public Works. Rountree: Right. Holman: Councilman Hoaglun will have finance and fire. And Councilman Zaremba will have parks and rec and police. Rountree: Correct. EXECUTIVE SESSION: Bird: I move we come out of Executive Session. Hoaglun: Second. Meridian City Council January 20, 2009 Page 50 of 50 Rountree: It's been moved and seconded to come out of Executive Session. All those in favor? MOTION CARRIED: THREE AYES. ONE ABSENT. Bird: I move we adjourn. Hoaglun: Second. Rountree: Moved and seconded we adjoum. All in favor? MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 10:39 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ~~ MAYOR T Y DE WEERD ATTEST: L. / 3 / ~~ DATE APPROVED \\`~,,I l u 11.1-1,,l,~ ~ TFp ~ LE + ~ ~~ ,, '',,',~~tlIII111111~1~```` ` • • January 1 b, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 3-A REQUEST Approve Minutes of January 6, 2009 City Council Regular Meeting AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: fDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS Date: Phone: Staff Initials: f,Aattsrials presented at public meet(ngs shall become properly o} fhe CNy of Meridian. • • January 16, 2809 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 3-B REQUEST Task Order no. 0784 with Hydrologic for Framework and Ground Water Studies for $47,515.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTW: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS S~ CafMched Date: Phone: Staff Initials: Materials presented at public mesiings shall become properly of the Clty of Meridian. • TASK ORDER N0.0784 CITY OF MERIDIAN (OWNER) AND HYDRO LOGIC, iNC. (HYDROGEOLOGIST) This Task Order is issued by Owner and accepted by the Hydrogeologist pursuant to the mutual promises, covenants and conditions «~ntained in the Agreement between the above named parties dated January 9, 2007. CITY OF MERIDIAN HYDROGEOLOGiC FRAMEWORK AND GROUND WATER GEOCHEMISTRY STUDIES OF THE AQUIFER SYSTEM RELIED UPON BY THE CITY PURPOSE The Hydrogeologist's scope of services, time of completion and compensation shall be as set forth herein. Services shalt generally be described as Hydrogeological Consulting Services per the Consultant's proposal dated December 15, 2008. TASK 1.1-CONDUCT HYDROGEOLOGIC FRAMEWORK AND GROUND WATER GEOCHEMISTRY STUDIES OF THE AQUIFER SYSTEM UNDERNEATH MERIDIAN Per the City's request, and in cooperation with the City Public Works Departiment, Hydrogeologist will conduct a hydrogeologic framework study of the aquifer system beneath Meridian. Among other tasks, the Hydrogeologist will 1) synthesize, interpret, and re-plo# available borehole geophysical reca~is assub-surface crams-sections beneath the City, 2) compile, plat on tri-linear diagrams, and model all available geochemistry data for existing supply and test wells, 3) attempt to correlate the sub- surface drilled geologic sections from well-toa~vel! across the City including in#erencx3 of structural geologic faulting, 4} obtain and evaluate existing research and petroleum exploration deep seismic reflection geophysical surveys as may be helpful #o interpretation of the sub-surfacxe stratigraphy and structure beneath Meridian, and 5) develop a hydrogeologic framework report on the current understanding of the 3-D geometry of Meridian's aquifer system with conclusions and recommendations. The Qwner will provide all available information necessary to cxmduct the modifications. Hydrogeologist will perform aU work tasks, evaluations, plots, and reprodudxons, for approval by the City. Hydrogeologist wiA develop any necessary change orders to the worts and keep the City regularly updated with respect to the work. Hydrogeologist will work closely w~h the City's Public Works Department and the City's Water Department. • a TIME OF COMPLETION Hydrogeologic services will be completed by year end 2009 or sooner if possible. COMPENSATION The Not-To-Exc~d amount for this Task Order No. 0784 is forty-seven thousand, five hundred and fifteen dollars ($ 47,515.00). The hourly rates for services and direct expenses is attached as an F~ccel spreadsheet and by this reference made a part hereof. CITY OF MERIDIAN HYDROGEOLOGIST ~-- BY: `~ TAMMY de ERD, MAYOR ED SQUIRES HYDRO LOGIC, INC. JAYCEE tTlt~L RK gEAL y~ ~~ ''- '~e ~~~,~`, %,, o~ ,, City Council Approval ~; Public Works Approval: ; 1-~S-r~9 ~ Appro Daze: • • Memo To: Jaye Holman; Tara Green Frown Kyle Radek CL': Clint Dolsby, Thomas Bany, Scott Steckline, Kyle Radek ,Roxanne Holland Date: 11/12/2008 Re: Proposed Agenda Item for January 20, 2009 City Council Meeting The Public Works Department respectfully requests the following item be plaoed on the January 20, 2009 City Council agenda, under Consent Agenda, for Council's consideration: Task Order 0784 with Hvdroloaic for Hvdroaeologic Framework and Ground Water Geochemistry Studies. This Task Order is to study the aquifer system beneath Meridian. This study will allow us to get a better understanding of this complicated and dynamic resource in order to optimize our benefit from it and to protect ~. Recommended Council Action: The Public Works Department r~econun®nds that City Council approves Task Order 0784 with Hvdrolostic for Hvdn~eoloaic Framework and Ground Water Geochemistry Studies for a not to exceed cost of 7 575 and authorizes the Mayor to sign it Thank you for your consideration. Please contact me if you have any questions. • Page 1 • ~ TASK ORDER N0.0784 CITY OF MERIDIAN (OWNER) AND HYDRO LOGIC. INC. (HYDROGEOLOGIST) This Task Order is issued by Owner and acxepted by the Hydrogeologist pursuant to the mutual promises, cov®nants and conditions contained in the Agn3ement between the above named parties dated January 9, 2007. CITY OF MERIDIAN HYDROGEOLOGIC FRAMEWORK AND GROUND WATER GEOCHEMISTRY STUDIES OF THE AQUIFER SYSTEM RELIED UPON BY THE CITY PURPOSE The HydrogeologisYs scope of servirss, time of completion and compensation shall be as set forth herein. Services shall generally be described as Hydrogeological Consulting Services ~r the Consultant's proposal dated l~ec;ember 15, 2008. TASK 1.1-CONDUCT HYDROGEOLOGIC FRAMEWORK AND GROUND WATER GEOCHEMISTRY STUDIES OF THE AQUIFER SYSTEM UNDERNEATH MERIDIAN Per the City's n~luest, and in coopen~tion with the City Public Works Department, Hydrogeologist will conduct a hydrogeologic framework study of the aquifer system beneath Meridian. Among other tasks, the Hydrogeologist will 1) synthesise, interpret, and re-plot available borehole geophysical records as sub-surface cross-seccEians beneath the City, 2) compile, plot on tri-linear diagrams, and model all available geochemistry data for existing supply and test wells, 3) attempt to correlate the sub- surface drilled geologic sections from well-to-well across the City including inference of structural geologic faulting, 4) obtain and evaluate existing research and petroleum exploration deep seismic reflection geophysicx~l surveys as may be helpful to interpretation of the sub-surtacs stratigraphy and structure beneath Meridian, and 5) develop a hydrogeologic framework report on the current understanding of the 3-D geometry of Meridian's aquifer system with conclusions and n3commendations. The Owner wi0 provide all available information necessary to conduct the modifications. Hydrogeologist will perform all work tasks, evaluations, plots, and reproductions, for approval by the Cit)r. Hydrogeologist will develop any necessary change orders to the work and keep the City regularly updated with naspect to the work. Hydrogeologist will work closely with the Ciiity's Public Works Department and the City's Water Departmenrt. TIME OF COMPLETION Hydrogeoiogic services wHi be completed by yearend 2009 or sooner if possible. COMPENSATION The Not-TaExceed amount for this Task Order No. 0784 is forty-seven thousand, fiv® hundred and fifteen dollars ($ 47,515.001. The hourly rates for services and direct expenses is attached as an Excel spreadsheet and by this reference made a part hereof. CITY OF MERIDIAN BY: TAMMY de WEERD, MAYOR HYDROGEOLOGIST ED SQUIRES HYDRO LOGIC, INC. Attest: JAYCEE HOLMAN, CITY CLERK City Council Approval .r- Public Works Appmval: Purchasing Approval: Daze: /~ ~ Date: Daze: • • January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 3-C REQUEST Contract with Cascade Pipeline Corp for 2008 Water System filush Lines for $55,054.00 & spending authority fora 10% contingency of $5,505.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US W EST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at pubNc meetings shall become properly of the City of Meridian. • AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES 2008 WATER SYSTEM FLUSH LINES PW-09-007 THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 20~' day of January , 2009, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Cascade Pipeline C_ org•, hereinafter referred to as "CONTRACTOR", whose business address is 1406 Main Street Meridian, ID 83642 and whose Public Works Contractor License # is 13771 AAA-1-2. INTRODUCTION Whereas, the City has a need for services involving Installation of Water System Flush Lines; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scop® of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Attachment "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use alt such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 1 of 25 • copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a per unit basis as provided in Attachment B "Payment Schedule" attached hereto and by reference made a part hereof and Not-To-Exceed $55,054.00. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and~costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including ,but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 2 of 25 • • Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b} September 30, 2009 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Attachment A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any par of the compensation set forth in Attachment B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or c. Death of Contractor 4. Termination: lf, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 3 of 25 • CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Attachment A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, ofFcers, and employees are and at aN times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreemen#. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 4 of 25 • third persons are employed by Contractor, such. persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000} per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants #o indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for ail such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83fi42. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 5 of 25 retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. To the extent of the indemnity in this contract, Contractor's Insurance coverage shalt be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Bonds: Payment and Performance Bonds are required on all Publics Works of Improvement Projects over $25,000.00 8. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Broadway Avenue Meridian, Idaho 83642 Cascade Pipeline Cory. Attn: John L. McNatt 1406 Main St. Meridian. ID 83642 Idaho Public Works License #: C13771 AAA-1-2 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 6 of 25 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 9. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, tem~ination or forfeiture of this Agreement. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder sha11 constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4} years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 7 of 25 • • 14. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be pertormed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 2Q. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 8 of 25 oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN CASCAD~.R~PELINE, CORPORATION BY: TAMMY EERD, MAY 1C• Dated: ~ 'v2~ ~ ~ ~ Dated: i -is ~~ Approved by City Cou Attest: JA Approved as to BY: KEI ~- .,,~~~ O~ ~'Rij~ CJ_ERK ~ 9p ` ~5r Est •'~`~~.ZQ`.~'~ ,q ,~ .~ ~''~• ~t1NTY • ~,•. %~' ING AGENT Dated: lL~ ' ~ 7 Approved as to Form CITY ATTORNEY Departrnent Approva! BY: 4' ""lX NAM ~ aX OUit~f~2 ~~ ~4~Gf TITLE: s ~-~ 1~1l~J,~P~iY' Dated: ~rl~ --D ~ 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 9 of 25 • s Attachment A SCOPE OF WORK CITY OF MERIDIAN 2008 WATER SYSTEM FLUSH LINES ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # PW-09-007, are by this reference made a part hereof. SPECIAL PROVISIONS GENERAL SPECIAL PROVISIONS BASIS OF PAYMENT Except as modified herein, the various work items called for on the "Bid Schedule" will be performed, measured and paid for as indicated on said Bid Schedule and as provided in the 2008 Edition of the Idaho Standards For Public Works Construction (ISPWC): the Citv of Meridian Supplemental Specifications and Drawings to the ISPWC, 2008 Edition: and adopted ACHD Suaatements. The Contractor is required to be a current holder of the 2008 Idaho Standards For Public Works Construction, 2008 Meridian Supplemental Specifications and Drawings, and all ACRD supplements. Any work required to complete the project but not specifically included in a bid item shall be considered incidental to the project and no separate payment shall be made. 2. DAMAGE The Contractorwill be responsible for retaining and protecting all fire hydrants, mail boxes, sprinkler systems shrubs, sod, landscaping, trees, fences, etc., within the construction limits, unless otherwise shown on the plans. The Contractor will also be responsible for retaining and protecting all improvements outside the construction limits. Any items damaged shall be promptly repaired or replaced to a condition "equal to or better" than existed prior to construction by the Contractor. The cost to complete such repairs shall be considered as incidental to the cost of the project and no separate payment will be made. 2008 WATER SYSTEM FLUSH LfNES PW-09-007 page 10 of 25 3. PROJECT MAINTENANCE The Contractor will be responsible for project maintenance throughout the life of the contract. This responsibility includes, but is not limed to, dust control, maintenance of irrigation facilities, blading, maintenance of detours, maintenance of aft intersecting street approaches, proper and adequate drainage, access for emergency equipmen# and appropriate access for property owners. The cost of all maintenance work shall be considered incidental to other project work and no separate payment will be made. 4. COORDINATION It shall be the Contractor's responsibility to contact and work with the property owners, irrigation districts, ditch riders, utility companies, and any other parties as necessary to coordinate and install improvements required by this project. This coordination effort shall include, but not be limited to, coordination with utility companies in their efforts to relocate their facilities as a result of this project, and working other than normal working hours to permit the relocation of the utilities and construction of the required improvements within the time frame of this contract. Utility information is shown only for surface features. The information shown is for reference purposes only and does not necessarily represent actual field conditions. The Engineer assumes no liability for the accuracy of the information shown, or conflicts due to inaccurate or incomplete utility information. The Contractor shall call Dig Line a minimum of48 hours priorto any excavation to request utility locations at 1-800-342-1585. The Contractor shall expose all existing utility crossings to verify locations and elevations prior to any other construction that may affect those utilities. The cost associated with exposing the existing utilities is considered incidental to the project and no separate payment will be made. - Contractor shall coordinate all work with property owners and complete all work within existing public utilities or irrigation easements. All disturbed surfaces shall be restored to a condition equal to or better than existed prior to construction. All surface restoration shall be considered incidental to the project and no separate payment will be made. Contractor shall notify Settlers irrigation District a minimum of Twenty Four (24) hours priorto starting work on Site #1 and he shall notify Nampa Meridian Irrigation District a minimum of Twenty Four (24) hours priorto starting work on Sites 2-6. 2008 WATER SYSTEM FLUSH LINES PW-o9-007 page 11 of 25 • • 5. ACCESS TO PROJECT Local access, business, and emergency vehicle access shall be maintained at all times. 6. QUANTITY PAYMENT Payment will be made for the ac#ual quantity of each bid item completely installed and accepted by the Owner. Payment will be based upon the units specified for each item at the unit prices shown in the bid schedule or approved change order. 7. COMPACTION Compaction requirements shall be in accordance with Section 306 -Trench Backfill, and applicable sections of Division 800 -Aggregates & Asphalts, of the ISPWC Specifications. The cost to complete this work including watering and drying shall be considered incidental to the cost of the project and no additional payment shall be made. All trench excavation and backfill shall conform to Division 300 of the ISPWC. All excavation and trenching shall meet OSHA requirements and the applicable portions of Division 300 `Trenching". All cost to complete trench excavation and backf'ill is considered incidental to the pipe installation bid item and no separate payment will be made. 8. LANDSCAPING The Contractor shall maintain the existing landscaping in the same condition as found. If the contractor is unable to work around the landscaping then the work shall be completed and the contractor shall repair or replace the landscaping to an "as good or better condition" than existed before work started. The Contractor shall retain and protect any sprinkler systems encountered, unless specifically designated otheFwise. The cost of this work shall be considered incidental to the project. 9. MISCELLANEOUS The Contractor shall repair or pay the owner to repair, any utility damaged during construction. The Contractor shall repair any sprinkler systems damaged during construction. The cost of these repairs, unless specifically identified as a bid item, shall be considered as incidental to the cost of the project, and no separate payment will be made. Removing and resetting of any existing street signs, fences, mailboxes, or miscellaneous items as required shall be incidental to the project and no separate 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 12 of 25 • • payment shall be made. The Contractor shall perform, coordinate and schedule various construction tasks such that adequate protection is provided to all existing and new underground utilities. 10. HIGH VOLTAGE, OVERHEAD, POWER LINES The Contractor's atten#ion is directed to, and compliance is required with, the requirements of Title 55, chapter 24, Idaho Code, which regulates certain work by contractors near high voltage, overhead, power lines. 11. RE-STAKING Construction survey stakes destroyed by the Contractor's construction activities shall be restored at the Contractor's expense. These costs shall be deducted from progress estimates. 12. RE-TESTING Re-testing necessitated by the failure of quality assurance testing of materials placed by the Contractor shall be at the Contractor's expense. These costs shall be deducted from progress estimates. 13. MATERIAL ON HAND The Owner may, at his discretion, pay the Contractor for selected materials on-hand in advance of their installation or being incorporated into the work. Before payment will be authorized by the Engineer, the Contractor must submit a written request and a materials invoice on or before the 15th day of the pay period. In addition, the materia! must be stored and secured on the construction site or at a storage facility that is approved by the Engineer. The material will be quantified by the Engineer on or before the last day of the pay period for payment. 14. ON-SITE SUPERVISION The General Contractor shall provide competent on-site supervision during any and all construction activities by his forces or subcontractors. The superintendent shall be identified at the preconstruction conference, and at a minimum be on-site from notice to proceed date to the substantial completion date. If for any reason the superintendent needs to be replaced by the General Contractor, a written notice must be submitted to the Owner within (5) five working days before the event occurs. 15. PERMITS 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 13 of 25 • The Contractor, at his own expense, shall procure all permits, certificates and licenses required of him by law for execution of the work. He shall comply with all federal, state, or local laws, ordinances or rules and regulations relating to the performance of the work. He shall file such reports of construction as required by law. The cost for this work is considered incidental to the project and no separate payment will be made. Before starting any work in public-right-o#-way, the Contractor is required to obtain a right-of-way permit from the Ada County Highway District. Prior to issuance of ttte permit the Contractor is required to prepare a traffic control plan and attend apre- construction conference with the Ada County Highway District. The Contractor is required to fumish the Engineer a copy of the permit prior to construction. Issuance of the right-of--way permit is contingent to satisfying bonding and insurance requirements of the Ada County Highway District. The cost of the permit is considered incidental to the project unless a specific item is included in the Bid Schedule for the permit. All work shall be completed in accordance with the permits issued by the following agencies: Army Corps of Engineers, Idaho Department of Water Resources, Idaho Department of Environmental Quality, Nampa Meridian Irrigation District, and Settlers Irrigation District. A copy of these permits is appended to this document. The cost for the work required to comply with these permits is considered incidental to the project and no separate payment will be made unless otherwise indicated. SPECIAL PROVISIONS 206.4.'1.1.3 -HAND PLACED RIPRAP This item includes all materials, equipment, and labor necessary to fumish and install hand placed riprap and non-woven geotextile fabric at the locations shown on the plans. All hand placed riprap and geotextile fabric shall conform to Division 200 of the 2008 ISPWC. Measurement for hand placed riprap shall be on a cubic yard, plan unit quantity basis. No final measurement will be made. Payment for hand placed riprap shall be made on a cubic yard basis, at the unit price stated in the Contractor's Proposal. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 14 of 25 2. 307.4.1.E.1 - TYPE C SURFACE RESTORATION This item includes fumishing all materials, equipment, and labor necessary to complete Type C Surface Restoration as shown on plans. Type C Surface Restoration shall conform to the 2008 ISPWC and ACHD supplements. Measurement for Type C Surtace Restoration shall be on a square yard basis for the surtace restoration actually completed. Payment for Type C Surface Restoration shall be made on a per square yard basis, at the contract unit price stated in the Contractor's Proposal, for the surface restoration actually completed. 3. 307.4.1.G.1 - TYPE P SURFACE RESTORATION This item includes fumishing all materials, equipment, and labor necessary to complete Type P Surface Restoration as shown on plans. Type P Surtace Restoration shall conform to the 2008 ISPWC and ACHD supplements. Measurement for Type P Surface Restoration shall be on a square yard basis for the surface restoration actually completed. Payment for Type P Surface Restoration shall be made on a per square yard basis, at the contract uni# price stated in the Contractor's Proposal, for the surface restoration actually completed 4. 401.4.1.A.1 -PVC WATER MAIN This item includes fumishing all materials, equipment, and labor necessary for installation of PVC water mains and appurtenances as shown on the plans. This item includes trench excavation, fumishing and installing pipe bedding, dewatering, water main piping, finder wire, pipe fittings, thrust blocks, trench backfill, disinfection, pressure testing, bac#eriological testing, and all appurtenances required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. The Contractor shall be responsible for all work effort and associated costs with any dewatering required to complete the water main installation. All dewatering shall conform to 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 15 of 25 the 2008 ISPWC and Idaho Water Quality Standards. The Contractor shall obtain a Short Term Activity Exemption ftom the Idaho Department of Environmental Quality (IDEA). Contact Craig Sheppard (20$) 373-0557 at lDEQ for details. The Owner has not secured any permits to discharge water to any irrigation or storm drain system. Contractor shall be responsible for securing any necessary approvals from governing irrigation district, Ada County Highway District, and private storm drain facility owner's prior to starting dewatering. The Contractor shall restore all disturbed areas to their preconstruction condition or better. AI[ work shall be considered incidental to the pipe installation unless specifically included in another bid item. Measurement for PVC Water Main shall be on a lineal foot basis, measured horizontally along the centerline of the installed piping. Payment for PVC Water Main shall be made on a per lineal foot basis, at the contract unit price per the appropriate category under Bid Item 401.4.1.A.1. based upon the nominal pipe diameter, for the piping actually installed. Payment for water main shall include all labor, equipment and materials required for a complete and workable installation including trench excavation and backfill, dewatering, imported bedding, pipe, fittings, fnder wire, thrust blocks, disinfection, pressure testing, and other appurtenances. 5. 402.4.1.A.1 -GATE VALVES This i#em includes furnishing all materials, equipment and labor necessary for installation of gate valves as shown on the plans. This item includes furnishing and installing the gate valve, valve box, thrust blocks, and all appurtenances required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. Measurement for Gate Valves shall be on a per each basis for the valves actually installed. Payment for Gate Valves shall be on a per each basis, at the contract unit price per the appropriate category under Bid Item 402.4.1.A.1. based upon the nominal pipe diameter, for the valves actually installed. Payment for gate valves shall include fumishing all labor, equipment, and materials required for a complete and workable installation including valves, valve boxes, miscellaneous fittings, thrust blocks, and all other appurtenances. All trench excavation and backfll, imported bedding, tracer wire, disinfection, and testing shall be paid under the pipe bid item. 2008 WATER SYSTEM 1=LUSH LINES PW-09-007 page 16 of 25 6. 7. 8. • 703.4.1.A.1 -CONCRETE SLAB AND CUTOFF WALL This item includes furnishing all materials, equipment, and labor necessary for installation of the concrete slab and cutoff wall as shown on the plans. This item includes famishing and installing the forms, rebar, concrete, and all appurtenances required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. Concrete shall be Class 3000 with AASHTO M 85 Type li Portland Cement. Reinforcing Steel shall be grade 60 conforming to Section 702 of the 2008 ISPWC. Measurement for Concrete Slab and Cutoff Wall shall be on a cubic yard basis, for the concrete actually installed. Payment for Concrete Slab and Cutoff Wall shall be on a cubic yard basis, at the contract unit price stated in the Contractor's proposal. Payment shall include famishing ail labor, equipment, and materials required for a complete and workable installation including reinforcing steel, forms, stripping, finishing, curing, joints, hauling, and placing required all other appurtenances. 706.4.1.G.1. -CONCRETE REPAIR This item includes furnishing all materials, equipment and labor necessary to repair concrete as shown on the plans. Concrete Repair shall conform to the 2008 ISPWC and 2008 ACHD supplements. Construction limits for this item shall be as shown on the plans. Any concrete repair required beyond the specified construction limits shall be made by the Contractor at his expense and no separate payment will be made. Payment shall be on a square yard basis for concrete repair actually completed 1103.4.1.A.1 -CONSTRUCTION TRAFFIC CONTROL This item includes famishing all materials, equipment and labor necessary to provide traffic control, including all signs, barricades, flashers and flagging as necessary during construction. Contractor shall provide traffic control in accordance with right-of-way permit obtained from the Ada County Highway District. All roadways shall remain open to local traffic, school buses, postal carriers, and emergency vehicles at all times. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 17 of 25 • Payment for Traffic Control shall be on a lump sum basis, at the contract unit price per the appropriate category under Bid Item 1103.4.1.A.1. Payment shall be full compensation for aU labor, equipment and materials required to provide all traffic control including all signs, barricades, flashers and flagging required forthis project. 9. SP-1 -REMOVE AND RELOCATE EXISTING FIRE HYDRANT This section of the specifications includes furnishing all materials, equipment, and labor necessary to relocate existing fire hydrant at the locations shown on the plans. This item includes removing the existing fire hydrant and any appurtenances and then reinstalling it according to the plans. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. The Contractor shall notify the Water Department two (2) working days prior to closing any existing water valves. The Contractor shall notify Properly Owners two (2} working days prior to shutting off any water services. Water service may be shut off for a maximum of four (4} hours. Measurement for Remove and Relocate Existing Fire Hydrant shall be on a per each basis, for the fire hydrants actually relocated. Payment for Remove and Relocate Existing Fire Hydrant shalt be on a per each basis, at the contract unit price stated in the Contractor's Proposal. Payment shall be full compensation for all labor, equipment and materials necessary to relocate existing fire hydrant including excavating fire hydrant and any appurtenances, installation of fittings and PVC water line as necessary, reinstallation of fire hydrant and appurtenances, and any other items necessary for the proper completion of this work. 10. SP-2 LAWN SOD RESTORATION This item shall include all costs associated with restoration of existing sod surfaces, in the areas designated on the plans for sod restoration, which are damaged during construction. Sod restoration shall consist of fumishing and installing 6-inches of top soil, starter fertilizer and sod in all damaged areas. Seeding will not be allowed. Fertilizer shall be a standard startertype fertilized for lawn sod. The application rate shall be per the manufacturer's recommendations. Sod shall be a locally grown commercial turf grass mixture suitable for the local climate and conditions. 2008 WATER SYSTEM FLUSH LINES PvV-09-007 page 18 of 25 • • Contractor shall repair any damaged sprinkler systems and adjust all disturbed sprinkler heads. Sprinkler system repair and adjustment shall be considered incidental to this item and no separate payment will be made. Construction limits for this item shall be as shown on the plans. Any sod restoration required beyond the specified construction limits shall be made bythe Contractorat his expense and no separate payment will be made. Payment shall be on a square foot basis for lawn sod restoration actually installed. 11. SP-3 -HOT TAP EXISTING WATER MAIN This item shall include all labor, equipment and materials required to hot tap existing water mains at the locations shown on the plans while they are live and in service without the need to drain and open cut the main line. The Contractor shall furnish and install the necessary tapping saddle under this bid item. The isolation gate valve shall be furnished and installed under Item 402.4.1.A.1. The Contractor shall fumish the tapping machine and tapping bits as required to complete the work. All work shall conform to the 2008 iSPWC and the City of Meridian Supplemental Spec cations and Drawings. CITY OF MERIDIAN WATER MAIN HOT TAPPING REQUIREMENTS FOR CONTRACTORS 1. Hot taps shall be performed only by CONTRACTORS approved by the City of Meridian Public Works Department. They must also possess a valid Public Works CONTRACTORS License for utility installation. a. A listing of APPROVED hot tapping CONTRACTORS is available on the City of Meridian website wuvw.meridiancity.org in the Public Works Engineering Division Section, or by calling the Public Works Department, Engineering Division directly. b. Requirements for CONTRACTORS interested in becoming approved for hot tapping is also available on the website, or by calling the Public Works Department, Engineering Division directly. 2. Hot taps will only be pertormed according to the Transmate TapMate Pipe Drilling Machine manual. The manual will be on-site during hot taps. 3. The contractor shall fumish all tools and materials required for a complete installation including testing. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 19 of 25 4. The tapping saddle shall be air tested to 100 psi in the presence of the inspector. Measurement for Hot Tap Existing Water Main shall be on a per each basis regardless of size. Payment for Hot Tap Water main shall be on a per each basis. Payment shall be full compensation for ail labor, equipment and materials required to furnish and install the necessary tapping saddle, and tapping of the existing water main while it is live and in service. 12. SP-4 -PIPE DRAIN This item includes furnishing all materials, equipment, and labor necessary to construct pipe drain as detailed on the plans. This item includes excavation, pipe saddle, galvanized iron pipe and fittings, PVC pipe, gate valve, valve box, drain rock, filter fabric, backfill and a!I appurtenances required for a complete and workable installs#ion. Pipe saddle shall conform to Section 404 of The City of Meridian Supplemental Specifications and Drawings. Galvanized Iron Pipe shall be standard Schedule 40, galvanized iron pipe conforming to ASTM Specification A53. Pipe fittings shalt be standard Schedule 40 cast iron, hot dipped galvanized, with threaded connections. PVC pipe shall be Schedule 80 conforming to ANSI/ASTM D1785 Gate Valves shall conform to Section 402 of The City of Meridian Supplemental Specifications and Drawings. Valve Boxes shall conform to Section 402 of The City of Meridian Supplemental Specifications and Drawings. Drain Rock shall be 2-inch washed drain rock shall be locally available screened and washed rock manufactured for use in drain field applications. Filter Fabric shall be non-woven drainage geotextile conforming to Section 2050 of the ISPWC. Measurement for Pipe Drain shall be on a per each basis for the Piping Drains actually installed. Payment for Pipe Drain shall be on a per each basis, a# the unit price stated in the 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 20 of 25 13. 14. 2008 WATER SYSTEM FLUSH LINES PW-09-007 Contractor's Proposal. SP-5 -FLUSHING STATION DISCHARGE This section of the specifications includes famishing all materials, equipment, and labor necessary for installation of flushing station discharge at the location shown on the plans. This item- includes all trench excavation and backfrll, furnishing and installing pipe bedding, ductile iron spools, stainless steel screen, flap gate, pipe fittings, thrust blocks, finder wire, and all appurtenances required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. Ductile Iron Piping shall be flanged cement mortar lined ductile iron pipe conforming to AWWA Specification C115, pressure class 250, thickness class 53. All above grade fittings shall be flanged cement mortar lined, ductile iron fittings conforming to AWWA Specification C110. Below grade fittings may be flanged or mechanical joint, cement mortar lined, ductile iron fittings conforming to AWWA Specification C110. Cement mortar lining shall conform to AWWA Specification C 104. Measurement for Flushing Station Discharge shall be on a per each basis for the discharges actually installed. Pay limits begin at the buried 45° bend and end at the flap gate. Payment for Flushing Station Discharge shall be made on a per each basis, a# the contract unit price per the appropriate category under Bid Item SP-5, for the discharges actually installed. Payment for flushing station discharge shall include all labor, equipment, and materials required for a complete and workable installation including trench excavation and backfill, imported bedding, spools, screen, flap gate, fittings, finder wire, thrust blocks, and other appurtenances. SP-6 - BY-PASS PIPE AND COFFER DAM This item includes furnishing all materials, equipment and labor required to by-pass flows in the South Slough, Nine Mile Creek, and Ten Mile Creek around placement of the riprap. All materials and workmanship shall be as outlined in the License Agreement with the Nampa Meridian Irrigation District, and the permits issued by the U.S. Army Corps of Engineers, the Idaho Department of Water Resources, and the Idaho Department of Environmental Quality for this project. Copies of these documents are appended to these Special Provisions. All in water work shat[ be performed during the off-irrigation season and contractor shall install an underwater sediment control mats downstream of each location prior page 21 of 25 to starting any in-water work. Underwater sediment mats shall be removed after work is completed. Underwater sediment control mat shall be a ~Sedimat° manufactured by Hy-Tex or approved equal. Review appended permits for additional construction activity requirements. At the Contractor's discretion he may install the coffer dam without the bypass pipe and pump any water around the site. The undenarater sediment mat shall still be installed downstream of the site. No separate payment will be made for pumping the water around the site. Measurement for the By-pass Pipe and Coffer Dam shat! be on a per each basis. Payment for the By-pass Pipe and Coffer Dam shall be on a per each basis, at the price stated in the Contractor's Proposal. 15. SP-7 -STORM WATER MANAGEMENT This item includes furnishing all materials, equipment and labor required to provide storm water management during construction in accordance with the City of Meridian's Construction Storm Water Management Program and the permits issued by the U.S. Army Corps of Engineers, the Idaho Department of Water Resources, and the Idaho Department of Environmental Quality. This project is expected to disturb less than 1 acre and therefore storm water management shall comply with the Section (3.1.6) of the City of Meridian's Construction Storm Water Management Program as follows: 3.1.6 Erosion and Sediment Control Plans For City projects that disturb less than 1 acre and therefore do not require coverage under the CGP, the City will require the Contractor to develop an Erosion and Sediment Control Plan (ESCP) to proactively manage storm water from the construction project. The ESCP will be a simplified version of the SWPPP associated with larger projects and include the following components: ^ Project name, location map, and responsible Contractor; ^ Project description; ^ Identification of potential impacts on water quality; and, ^ Plan drawings depicting storm water management strategy, including the management of wastes and non-storm water discharges. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 22 of 25 The ESCP will be submitted prior to the beginning of construction activities for City approval. The City Engineer shall review and approve the ESCP prior to the beginning of construction. The ESCP shall be updated as required throughout construction phase using a similar amendment process to that for SWPPPs. The ESCP will be active on each project until the City accepts the contract. The Contractor shall also submit the ESCP for the construction site to ACRD for review and approval prior to construction. The ESCP shall be developed and implemented in accordance to ACHD's Erosion and Sediment Control Policy. The Contractor is fully responsible for the preparation and implementation of the ESCP. Implementation of the approved ESCP must commence prior to the initiation of.any earthwork or plan as necessary to ensure compliance. An ACHD approved ESCP plan does not obviate the need to obtain other Federal, state, or local authorizations required by [aw to comply with the C[ean Water Act. The Contractor shall prepare and file a Notice of Intent (NOI), Storm Water Pollution Prevention Plan (SWPPP), and Notice of Termination (NOT) with the Environmental Protection Agency (EPA) as appropriate for this project in order to comply with the Clean Water Act. Measurement for Storm Water Management shall be on a lump sum basis. Payment for Storm Water Management shall be on a lump sum basis, at the contract unit price per the appropriate category under Bid Item SP-7. ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # PW-09-007, are by this reference made a part hereof. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 23 of 25 Attachment B • MILESTONE /PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $55,054.00. TASK DESCRIPTION Estimated Unit Unit Price Bid Item Quant' Bid Total 206.4.1.1.3 Hand Placed Riprap 109 CY $65.00 $7,085.00 307.4.1.E.1. Type "Cn Surface 22 SY $20.00 $440.00 Restoration 307.4.1.G.1. Type "P" Surtace 62 SY $30.00 $1,860.00 Restoration 401.4.1.A.1.a. 6", Class 150, C900, 78 LF $45.00 $3,510.00 PVC Water Main 401.4.1.A.1.b. 8", Class 150, C900, 90 LF $50.00 $4.500.00 PVC Water Main 402.4.1.A.1.a. 6" Gate Valve 1 EA $850.00 $850.00 402.4.1.A.1.b. 8" Gate Valve 3 EA $1,200.00 $3,600.00 703.4.1.A.1. Concrete Slab and 3 CY $400.00 $1,200.00 Cutoff Wall 706.4.1.G.1. Concrete Re air 13 SY $35.00 $455.00 1103.4.1.A.1.a Construction Traffic 1 $300.00 $300.00 Control Site #1 LS 1103.4.1.A.1.b Construction Traffic 1 $300.00 $300.00 Control Site #4 LS 1103.4.1.A.1.c. Construction Traffic 1 LS $800.00 $800.00 Control Site #6 Remove and Relocate $900.00 $900.00 SP-1 Existing 1 EA Fire H dram SP-2 Lawn Sod Re air 377 SF $2.00 $754.00 SP-3 Hot Tap Existing 3 ~ $2,500.00 $7,500.00 Water Main SP-4 Pi a Drain 5 EA $700.00 $3,500.00 SP-5a Flushing Station #1 " 1 ~ $2,500.00 $2,500.0 O Dischar e 6 SP-5b Flushing Station #2 " 1 ~ $2,800.00 $2,800.00 8 0 Dischar e 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 24 of 25 SP-5c Flushing Station #4 1 ~ $3,000.00 $3,000.00 8 l?f Dischar e SP-5d Flushing Station #52 " 1 ~ $2,500.00 $2,500.00 6 fd Dischar e SP-5e Flushing Station #6 1 ~ $2,800.00 $2,800.00 8 f11 Dischar e SP-6 By-Pass Pipe and 3 ~ $600.00 $1,800.00 Coffer Dam SP-7a Storm Water 1 LS $350.00 $350.00 Mana ement Site #1 SP-7b Storm Water 1 LS $350.00 $350.00 Mana ement Site #2 SP-7c Storm Water 1 LS $350.00 $350.00 Mana ement Site #3 SP-7d Storm Water 1 LS $350.00 $350.00 Mana ement Site #4 SP-7e Storm Water 1 LS $350.00 $350.00 Mana ement Site #5 SP-7f Storm Water 1 LS $350.00 $350.00 Mana ement Site #6 TOTAL $ 55,054.00 Travel expenses will b® paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 25 of 25 -~ J Memo To: Jaycee Holman, City Clerk From: Roxanne Holland, Public Works CC: Tara Green, Clint Dolsby, Keith Watts Dates 9/14109 Re: January 20, 2009 City Council Meeting Agenda Item The Public Works Department respectfully requests that the following items be placed on the January 20, 2009 City Council Agenda, under Consent Agenda, for Council's consideration. 2008 Water System Flush Lines Bid Results and Award The Purchasing Department opened bids for °Z008 Water System Flush Lines" {Bid # PW-09- 007) on January 8, 2009. Budget amount for this project is $100,000. The City reoeived 5 bids and Cascade Pipeline was the low bidder in the amount of $55,054.00. Cascade Pipeline's bid documents and Public Works Contractors License is in order. The Public Works Department is requesting Award of Bid # PW-09-007 and Authorization to enter into a Standard City Contract with Cascade Pipeline Corp. for 2008 Water System Flush Lines in the bid amount of $55,504 and spending authority for the bid amount of $55,054 and a 10 % contingency amount of $5,505 for a tonal of $61,009.00. Recommended Council Action: Award of Bid and Authorization to enter into a Standard City Contract with Cascade Pipeline Corp for 2008 Water System Flush Lines for $55,054.00 and authorize the Mayor to sign and City Clerk to attest, and for the additional spending authority fora 10% contingency of $5,505.00 Thank you for your consideration. `~ r J W I~ 11 ~~f z~ ~c a M^"~ O F~-~ ICI W 0 0 N 11J 1-- Q ~• \,. V • 1 ~_, o o o co u~ i. o 0 o 0 O W aD ~ N f~ tt) M ~ ~ ~ CO ~ O P ~ ~ r r ~ ~ ~ ~ ~ x x x x x x x x x x x x x x x c o _ ~ o .~ ,~ ~ c ~ c ~ ~ i N c a U > ~ U .. $ ~ j W L ~ m a i U t o a • ~E IDIAN C~ PURCHASING AGENT 33 East Broadway Avenue, Meridian,lD 83642 Phone: (208) 888-4433 x497 Fax: (208) 887-4813 INVITATION FOR BID BID N O. PW-09-007 CONTRACT SPECIFICATIONS FOR: 2008 WATER SYSTEM FLUSH LINES BIDS MUST BE RECEIVED PRIOR TO 2:30 P.M. _ JANUARY 8.2009 DELIVER TO: CITY OF MERIDIAN, PURCHASING DEPARTMENT 33 EAST BROADWAY AVENUE MERIDIAN, ID 83642 Pre-Bid ConferenceNValkThrnugh MANDATORY [ jYES CVO AND ADDRESS OF IDAHO CONTRACTORS LICENSE NO. NG IDAHO PUBLIC WORKS CONTRACTORS LICENSE NO.i ~'T7/-~~G'~/~_~ ~ • INVITATION FOR BID CITY OF MERIDIAN Meridian, Idaho 83f42 PROJECT # PW-08-007 TABLE OF CONTENTS Cover Sheet/Table of Contents ................................................. 2 I. Invitation for Bid ......................................................................3 II. lnstruc~ions to Bidders .............................................................6 III. Bid Documents ........................................................................16 A. Bid Form ...............................................................16 B. Scope of Work - Speaal Provisions (Attachment A) ................ 19 C. List of Subcontractors {Attachment B) ................................... 30 D. Construction Plans(Attachment C) .......................................31 E. Nampa-Meridian Irrigation License Agreement {Appendix A) .......32 F. Settlers Irrigation District License Agreement (Append'a B)...........33 G. U.S. Army Corps of Engineers Permit (Appendix C) ....................34 H. Idaho Department of Water Resources Permit (Append'a D)........ 35 I. Idaho Department of Environmental Qualit~r {Appendix E) ....:........36 J. Independent Contractors Sample Agreement (Appendix F) ...........37 ''^08 Water System Flush Lines 2 of 37 B1D TO THE CITY OF MERIDIAN MERIDIAN, 1DAH0 PURCHASING AGENT FOR: 2008 Water Svstem Flush Lines BIDS MUST BE RECEIVED BY THE PURCHASING AGENT 33 EASt BROADWAY AVENUE PRIOR TO 2:30 P.M. ON JANUARY 8.2009 BID NO. PW-09-007 Name of Bidder ~~'' a~~ ~~~" ~ Telephone k~`3S"•OZ~~ Type of Business: [ ] lndividual doing business under own name Corporation [ ]Individual doing business using a firm name ]Partnership [ ]Joint venture (Pl~rse attach Joint Venture Agreement) Business Address: Street City State Zip To the City of Meridian: The undersigned, as bidder, certifies under penalty of perjury that the only persons or parties interested in this bid as principals are those named herein as bidder; that this bid is made without collusion with any other penmen, firm, or corporation; that in submitgng this he/she has examined the °Generai Conditions and Instructions to bidders and the speaf~rations; that he/she proposes and agrees if this bid is acxepted, he/she will perform all the work and /or famish all the materials specfied in the con#ract, in the manner and time therein prescribed, and according to the requirements as thein set forth; and that he/she will take in full payment therefiore, the pries set forth in the attache duce. or Printed Name and Title Address (if different than above business address) 2008 Water System Flush Lines 3 of 37 PROJECT DESCRIPTION • The City of Meridian is requesting bids~for ..........................2008 Water System Flush Lines. CITY'S REPRESENTATIVES Purchasing Reprea®niativ® Kathy Wanner 33 East Broadway Ave Meridian, ID 83642 (208)888-4433x416 Fax (208) 887-4813 kwanner[c~meridiancitv.org Any and all explanations desired by a respondent regarding the meaning or interpretation of this Invitation for Bid or any part thereof must be requested in writing and directed to the person named as the Purchasing Representative and in accordanoE with °Additional Terms and Conditions (Bid Inquires). Violation(s) may be caused for rejection of the Bid. CITY OF MERIDIAN Ka Wan r 2008 Water System .Flush Lines 4 of 37 • DEC>LARATlON UNDER PENALTY OF PI~RJUY PLEASE READ CAREFULLY BEFORE SIGNING To be signed by authorized corporate officer or par&~er or individual submitting the bid. EXAMPLE If bidder is: 1. 2. 3. 4. Sign: An individual doing business ........................ Your name only Under own name. An individual using a turn name .................... John poe, an individual doing business as Blank Company A partnership ........................................... John Doe and Richard Roe, partners doing business as Blank Company, by John Doe, Partner A corporation ........................................... Blank Company, by John Doe, Secretary s ~/o,`,+y~~ c ~ u, Typed or Printed Name and Tide Address (if different man above business address) FOR CITY USE ONLY Bid was opened on above date at prescribed place. Bid bond required: [ ] No [ X ] Yes Amount $ Received: [ ]Cashiers or Certified Check drawn on a Idaho bank `Surety Bond ur asing Agent, City of Me 'I n 2008 Water System Flush Lines 5 of 37 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDER 4. Bids shah be delivered #o the Purchasing Agent, 33 East Broadway Avenue, Meridian, ID 83642 prior to 2:30 P.M. on January. 8, 2009. Bids, received after that time will be returned unopened to the respective bidder and will not be considered for evaluation. Mistakes must be corrected and the correction inserted; correction mus# be initialed in ink by the person signing the Bid. All bids shall be submitted in a sealed envelope and clearly identified on the outside to read: a) 2008 Water System Flush Lines b) Bid Number PW-09-007 c) Opening Date JANUARY 8, 2009 Bids shall be opened in public at 2:30 P.M. on said date at City of Meridian Purchasing Department. 2. Alternate bids will be considers unless otherwise s8pulated. 3. If required, before award or execution of the contract by the City, the Contractor shall file with the City a surety bond satisfactory to the City in the amounts and for the purpose noted. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in Idaho and secured thorough an authorized agent with an office in Idaho. Contractor shall pay all bond premiums, costs and incidentals. 4. The City reserves the right to waive any informalities or minor irregularities in cxsnnection with the bids received. 5. All provisions of the .City c~le are applicable to any bid submitted or oor~tract awarded pursuant thereto. 6. If equipment is proposed, it is to be newest and latest model in current production. Used, remanufactured, shopworn, demonstrator, prototype or discontinued models are not acx~ptable unless otherwise stipulated. 7. Within thirty {30) days after the bid opening, a contract may be awarded by the City to the most responsive and responsible bidder, subject to the right of the City to reject all bids, as it may deem proper in its absolute discretion. The time for awarding a contract may be extended at the sole discretion of the City. If required to evaluate bids or for such other purposes as the City may determine, unless the bidder objects to such extension in writing with his bid. 2008 Water System Flush lJnes 6 of 37 In addition to price in determining the most responsive and responsible, consideration shall be given, but not limited to: a. The quality and pertormance of the supplies to be provided by the bidder, b. The ability, capaci#y and skill of the bidder to perform the contract or effectuate the transaction; c. The ability of the bidder to perform the c~r~tract or effectuate the transaction within the time specified, without delay;; d. The character, integrity, reputation, judgment, experience and efficiency of the bidder; e. The quality of bidder's performance on previous purchases by, or contracts with, the Cityy; f, the ability of the bidder to provide future maintenance, repair parts and services for the supplies provided. 8. The City of Mercian does not discriminate on the basis of race, religion, sex, national origin, marital status, age, physical handicap, ownership by women or minorities or sexual orientation. 9. Bid Bond is required in the amount of five percent (5%) of total bid price, payable to the City of Meridian (City). Bid bond to be forteited to the City as liquidated damages in the event the sucx~ssful bidder fails to enter into a Contract in acxordance with their bid/proposal as specified in the ~Instructlons to Bldd®rs. SUBJECT TO PARAGRAPH 4 ABOVE, THE CITY MAY NOT ACCEPT A BID FAILING TO COMPLY IA/ITH ANY OF THE ABOVE STATE REQUIREMENTS. 2008 Water System Flush Lines 7 of 37 • • DECLAitAT10N UNDER PENALTY OF PERJURY The undersigned declares: that helshe holds the position indicating below as a corporate Offloer or the owner or a partner in the business entity submit#ing this bid; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this bid, that the undersigned knows and represents and wanants to the City of Meridian that this bid is prepared and submitted without collusion with any other person, business entity, or corporation with any in#erest in this bid. I declare and®r penalty of perjury that the foregoing is true and correct. CONTRACTOR/FIRM: s~•or.~/~' ~"Cit~,~ ~ IDAHO CONTRACTORS LICENSE #: /..3~7/ ~i~/~'/' Z IDAHO PUBLIC WORKS CONTRACTORS BY: TITLE• _ _ ~a,~•r~~ ADDRESS: / ~/'~~ .~/l%~ ~~~^~ ~, _ ~' /~G~ DATE: _ /~,~~ ~9 ALL BID RESPONSES MUST BE ACCOMPANIED BY THIS EVIDENCE OF AUTHORITY TO SIGN 2008 Water System Flush Lines 8 of 37 • ADDITIONAL TERMS AND CONDITIONS COST OF PREPARATION OF BID The City shall not pay costs incurred in the bid preparation, printing or demonstration process. All such costs shall be home by the Bidder. EXAMINATION OF CONTRACT DOCUMENTS Bidders shall carefully examine the specifications, and satisfy themselves as to their sufficiency, and shall not at any time after submission of the bid, dispute such specifications and the directions explaining or interpreting them. Should a Bidder find discrepancies in, or omissions from, the specifications and/or drawings, or should he/she ~ in doubt of their meaning, he/she shall at once notify the City of Meridian Purchasing Department. Notification is to be in written form and must be submitted ~t least ten (10) days prior to the bid opening date. Any interpretations by the City will be made in written form. Any change in requirements will be done in the form of a written addenda. The receipt of any resulting amendments must be acknowledged in acxordance with the directions on the amendment. Oral exolanatlons or instructtons amen before th® award of th® contract wlli not be bindlna. RIGHTS TO PERTINENT MATERIALS All responses, inquiries, and correspondence relating to the Invitation for Bid and all n;ports, charts, coverage maps, displays, schedules, exhibits, and other documentation produced by the bidder that are submitted as part of the bid shall became the property of the City after the bid submission deadline. SIT All interested Contractors are encouraged to visit the areas where the services are to be performed and famiiianze themselves with all condi#ions that may affect the time or cost of performance. Failure to ascertain such conditions shall not be the basis of any subsequent claim or contract modification. RIGHT OF THE CITY TO REJE T BIDS The City reserves the right to reject any and ail bids or any part of any bids, to waive minor defects or technicalities, or to solicit new bids on the same project or on a modfied project which may include portions of~ the originally proposed project as the City may deem necessary. 2008 Water System Flush Lines 9 of 37 • • BiD EVALUATION In de#ermining the amoun# proposed by each Contractor, the Ciiy shall disregard the mathematical errors in addition, subtraction, multiplication and division that appear obvious on the face of the bid. When an item prig is required to be set forth in the bid and the total for the item set forth separately does not agree with a figure which is derived by multiplying the item price times the City's estimate of the quantity of work to be performed for said item, the item price shall prevail over the sum set forth as the total for the item unless, in the sole discretion of the City, such a procs~ure would be inconsis#ent with the policy of the bid procedure. The total paid for each such item of work shall be based upon the item prig and not the total price. Should the bid contain only a total price for the item and the item price is omitted, the City shall determine the item price by estimated quantities of work to be performed as items of work. !f the bid contains neither the item price nor the total price for the item, then it shall be deemed incomplete and the bid shall be nonresponsive. FAITHFUL PERFORMANCE AND PAYMENT BONDS The successful Contractor (s) will be required to famish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of Idaho. The contractor(s) must include the cyst of the bonds, if applicable, in the total contracx price, but be able to substantiate the actual cost of the bond should the City elect to waive the bond requirement and reduces the contract price by that bond amount. In the event that the contract is subsequently terminated for failure to perform, the contractor andlor surety will be liable and assessed for any and all cysts for the reprocurement of the contract services. REMOVAL OF UNSATISFACTORY EMPLOYEES The Contractor shall only famish employees who are competent and skilled for work under this contract. If, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the temps and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that empioy~ shall be removed from all work under this contract. CONTRACTOR DEFINITION The term "Contractor" means an individual or firm, registered with the State of Idaho as a General Contractor, or licensed with the State as a Public Works Contractor or in the discipline required for the work. 2008 Water System Flush Lines 10 of 37 PUBLIC WORKS CONTkACTOR All contractors bidding on Public Works projects MUST be licensed with the state as a Public Works Contractor and~MUST submit their Public Works Contractors License number with their bid. SUB-CONTRACTORS Contractor must list all sub-contractors engaged for this project per State of Idaho Statute #67-2310 (Attachmerrt Bj. Contractor shall require that all of its sub-contractors be licensed per State of Idaho Statute # 54-1901. Contractor is prohibited to subcontract in excess of eighty percent {80%) of the work under this Public Works Contract AWARD The City of Meridian nerves the right to award this contract to the Contractor whose total aggregate bid is most responsive to the needs of the City. An evaluation of the Contractors ability, quality, and performance on previous or current contracts will be used in addition to total cyst as a basis of award for any resultant contract The winning Contractor will be required to enter in#o an "Independent Contractor Agreement' with the Cityy, of which a sample copy is attached as Appendbc F. fNSURANCE AND INDEMNIFICATION The Contractor shall hold hamnless and defend, save, and keep the City of Meridian and it's elected officials, officers, employees, agents, and volunteers free from any/all liability for damages including, but not limited to, monetary loss, judgments, fees, costs, and expense, incurred by reason of claims, suits, or decrees that may arise from any injury to a person or persons or damages to property occurring during the pertormance of the work determined by this Contract. The Contractor shall reimburse the City of Meridian for all cysts, fees, and monetary disbursements of any nature incurred by reason of said claims, suifis, or decrees wherein sub is deemed expedient and necessary by the City to do so in the good faith disposition of said claim. Neither party hereto shall be liable for any damages proximately arising from the negligence, wrongful act, or omissions of the other party and shall indemnify, defend, and hold harmless the other party from such claim for damage for liability that should occur. Indemnification Contractor shall indemnify the City from any and all claims, losses, damages or liability arising out of this contract from any cause whatsoever, except the active negligence of the City. fnsurancc~ Contractor shall procure and maintain at Contractor's expense, for the duration of the Agreement, insurance coverage provided by a Idaho admitted insurer licensed to transact 2008 Water System Flush Lines 11 of 37 • business in Idaho, as hereinafter provided, Including Insurance coverage against claims for injuries or death to person or damage to pn~perty which ma arise from or in connection with the performance or omission to perform any term or condition of the Agreement by the Contractor or Contractor's agents, representatives, employees or subt~ntractors as follows: A. Minimum Scope of Insurance Insurance coverage shall be at least as broad as: 1. Genera! Liability ONE MILLION DOLLARS ($1,000,000.00) combined single limit per ocxurrence for bodily injury, personal injury and property damage. If Commeraal General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this pn~ect or the general aggregate limit shall be twice the required occurrence limit 2. Automobile Liability: Owned/Nonowned automobile liability insurance providing combined single limits covering bodily injury liability with limits of no less than ONE MILLION DOLLARS ($1,000,000.00 per accident and providing property damage liability of no less than ONE MILLION DOLLARS ($1,000,000.00 PER ACCIDENT. 3. Workers' Compensation Insurance: Workers' Compensation Insurance as required by the Labor Code of the State of Idaho and Employers Liability Insurance. B. Deductibles. Self-Ensured Retentions Named Insureds Any deductibles, sell-insured retentions or named insureds must be declared in writing and approved by City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insured; or the Contractor shall post cash, bond, or letter of cr~it guaranteeing payment of losses and related investigations, claim administration and defense expenses. C. 'nsurance licies re to contain or a dors~ to corrtain the followin arov 1. General Liability and Automotive Liability Coverages a. The Contractor shall provide a specific endorsement naming the City of Meridian and City's elected officials, officers, employees, agents, and Volunteers as additional insureds regarding: liability arising from or in connection with the performance or omission to perform any term, condition or requirement of the Agreement by or on behalf of the Contractor, services, products and completed operations of the Contractor; premises owned, occupied or used by the Contractor, and automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no speaal limitations on the scope of protection 2008 Water System Flush Lines 12 of 37 • afforaed to the City or City's elected officials, Officers, employees, agents, and Volunteers. b. The Contractors insurance coverage shall be primary insurance regarding the City and City's elected officials, officers, employees, agents, and Volunteers. Any insurance or self-insurance maintained by the City or City's elected officials, officers, employees, agents, and Volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to Cit~r, its elected officials, officers, employees, ager~s, and volunteers. d. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City and City's elected officials, officers, employees, agents, and volunteers for losses arising from the performance of or the omission to perform any term, condition or requirement of this Agreement by the Contractor. 3. Ali Coverages Each insurance policy required by this section shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certifted mail, return receipt requested, has been given to Ciiy. D. Acceptability of Insurers Insurance is to be placed with an Idaho admitted insurer with a Best's rating of no less than A-. E. Verification of Coveraae Prior #o performing any term, condition or requirement of this Agreement, Contractor shall furnish City with oertifrcates of insurances and with original endorsements effecting coverage required by this section. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements shall be received and, in City's sole and absolute discretion, approved by the City before any term, condition or requirement of the Agreement is performed by Contractor. City reserves the right to require complete copies of all required insurance policies and endorsements, at any time. 2008 Water System Flush Lines 7 3 of 37 • F. Subcontractors Contractor shall require that all of its subcontractors shall be subject to ail of the insurance and indemni#y requirements stated herein. G. insurance Limits to Not Limit Contractors Liability The limits of insurance described herein shalt not limit the liability of Contractor and Contractor's agents, representatives, employees or subcontractors. PAYMENT REQUEST Payment requests shall be submitted to City of Meridian, Attn. Accounts Payable (AP). AP will forward a copy to the Project Manager for review and approval. The Project Manager will compare the invoice against the Payment Schedule in the Agr®ement for cx~mpliance. for Upon approval that the work has been done and compliance with the Agn~ment, the Project Manager will return the invoice to AP for payment EQUAL EMPLOYEMENT OPPORTUNITY Contractor agrees to comply with the provisions of Title VI and VII of the Civil Rights Act, Revenue Sharing Act Tide 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, cx~lor, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take afFirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ADDENDA OR BULLETINS Any Addenda issued during the time of bidding shall be covered in the bid and will be made a part of the contrail. CL~P Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup is not ~rformed. 2008 Water System Flush Lines 14 of 37 • SE- P_A_R~-TE,_„ CONTRA_ CTS The City of Meridian reserves the right to let separate contracts for portions• of the work concurrently with the project. This Contractor shall work and coordinate with separate contractors and City personnel. TIME FOR EXECUTING CONTRACT AND LIRUIDATED DAMAGES, Upon receipt of a Notice to Proceed, the Contractor shall have 60 calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond thls time period in the amount of $300.00 per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. PURCHASE AGREEMENT DOCUMENTS A copy of the Notice Inviting Bids, Instructions to Bidders, General Conditions, Special Conditions, Specifications, Plans and/or Drawings, Bidder's Proposal and any other related documents will remain on the in the office of the City Purchasing Agent. FORM AGREEMENT Form Agreement;. Exceptions and Akematives. The Agreement attached to this invitation for Bid (~1FB'~ and, by this reference, made a part hereof, contains terms and conditions that apply to the performance of this work. if the bidder suggests altematives or states excerptions to any term or condition in the Agreement, or to any provision or recurrent of the IFB, such alternative or exception shall be clearly stated and identfied in the submitted bid. Otherwise, the successful bidder wiA be expected to sign the Agreement upon award of the contract. Any alternative must satisfy all minimum qualifications specified in the IFB. The City expressly reserves the right, in it's sole discretion, to (1) reject a bid containing any exception or alternatives as non-conforming, or (2) acxept any bid alternative or excepfion and to award a contract based there on if determination to be in the best interest of the City. BID IN UIRIES Questions, in written form, regarding this bid should be sent to: City of Meridian, Purchasing Department 33 East Broadway Avenue Meridian, ID 83fi42 Ate: Katy Wanner kwanner a~'~merldiancily,org (208) 888-4433 x416 2008 Water System Flush Lines 15 of 37 BID FORM 2008 WATER SYSTEM FLUSa LINES BID NUMBER- PW-09-007 -- _ ~.-~:_..:~ ~'~ ,,, 34r - ~.i K.~,.j:.~~ - art t{ ~~ ~~r v ~ ~~ ~.. r , . F . ' ~. ? '-' ~ ~ }~ ~~ 's nom, ~. ~ `` °, st _.,_. . Furnish ail labor, materials, equipment, and incidentals as required for the WATER SYSTEM f LINES, per the attached drawings and specifications (Attachment A and Appendices A thru E) i Fi ~ f Ff } of J y k ~ n j`.h 1 h , T f C J ~ `'~ ~ -F f t is ~t'~ ~+~ r ' ~~ 2 j-,`,~ rfi I y ~\ ~ ~ ~ , r d~ ~. ~ L rr.,,~1~ ~~ 4 Y ~ T ' 1i :;LF.... .cif. 7 t r ~~. ~ ~' r c,~ e ti '45 } ~.~ Y ~ d\~ 1 Cn 1~~ ;~ y ~- 4 J ~- 1. F l r ~t ~~ ~ ~~ ~ t #,;" y `p1 j {' e+' ~ d «'~ ~ t •d~, - tk~ ~a~. 4"S ~'~ , _. xv, _ ~'i L; ., . . e I,. N_' ~s~~ 4; .~ 3 t L a ~ ~_ A: ~ .µ' M .. , t ~~o- ~ ~ l ~~ _ : -, ~ r''~i~ 1 e ~ te - wit ~ ~ ~ ~ ~ i ~ a ~ L~ ~ _ :i ~ ~ - ~'r ~ _ c ~ ` ` f ~% k ~ ~ .4 r ft ~ ~ \: , a r ~~ ~ ~ yi' ' ~~` ~~ ~~ 3~ ~~ ~x ~ ~~ i a ~, ~ l ~ ~. ,; p~ - i L ~:, t ~~ ~ ~ atr -h '~ v y, ^< ~ ~ ~E i " .c , t . fy ~~ ~r ar ~' Y .r ~ „ 4 4 ~ ~ ,. ~ n r ~ ~ ~ - L .F s ~ ' ' ~' -' ". r .~ ~ ~ .7 , ~ . ~ ~v~ 1 ~ _ +` t 7 . _. 1 ~ ~ 'f a ~' ~ ~~ ~ S ~ { r ;~F w ~' ~ Y D r- M T > x ~ S.N. ~ ~,` ~S ^]~ { ~ ~ • ! v ~ Y ~ ~S.-, ~ ~ ~ ' '~<r `7 , t r '~jj 2008 Water System Flush Lines 16 of 37 • Item No. Item Description Estimated Unit Unit Price Bid Item Quantity Bid Total SP-Sb Flushing Station #2 8»O Discharge I EA °Q z~~ `9D zf~o~ SP-Sc Flushing Station #4 8"Q) Discharge 1 EA 3~b°, ° 3~c~ ° SP-Sd Flushing Station #5 S"fa Discharge i EA z~~ a zro©bD SP-Se Flushing Station #b 8"(b Discharge 1 EA z 8~ ~8~o as° SP-6 By-Pass Pipe and Coffer Dam 3 EA ~pp°~ ~~~ SP-7a Storm Waxer Management Site #i 1 LS 3so °° 35'0 ° ° SP-7b Storm Water Management Site #2 1 LS 3~0 ° ° 35-~ °a SP-7c Storm Water Management Site #3 1 LS 3~-p °° ~ Sd ° SP-7d Storm Waxer Management Site #4 1 LS °° 3'S'G 350 ca SP-7e Storm Water Management Site #5 1 LS °' 3so °° 3So SP-7f Storm Water Management Site #b 1 LS 3~-p ao asp ° o LUMP SUM TOTAL------------------------------------------------- -------5 ~feS~~" Total cyst to include all labor, material, equipment, freight, insurance, travel, lodging, incidental, and applicable taxes Pavm®nt Discount Cash discount of ~ % for payment within o calendar days. (No deposits, prepayments or percerrtage payments w1U be allowed) See General T®nns No 8 for furtl~er clarification. Certificate of Undersiaandin The undersigned represents and warrants that the undersigned has examined the location of the proposed work and is familiar with the local conditions at the piece where the work is to be done, and the undersigned has reviewed and understands the plans, speatlcations and other documerrts, and the undersigned is satisfied with all conditions for pertormance of the worts. The undersigned has checked carefully aA the above figures and understands that the City of Meridian wiB not be responsible for any errors or omissions on the part of the undersigned in creating this bid. The undersigned decares: that he/she holds the position indicated below as a cor~rate officer or the owner or a partner in the business entity submitting this bid; that the undersigned is informed of the relevant facts surrounding the preparation and submission of this bid, that the undersigned knows 2008 Water System Flush Lines 17 of 37 C~ and represents and warrants to the City of Meridian that this bid is prepared and submitted without collusion with any other person, business entity, or corpon~tion with any interest in this bid. I declare under penalty of perjury that the foregoing is true and correct. PRINTED OR TY!'ED NAME: -~/al,.r L• /~/~// _ TITLE: ~~~~oK.•j'1 ~~ DATE• ~ ~ ~• O 2008 Water System Flush Lines 18 of 37 ~. AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES 2008 WATER SYSTEM FLUSH LINES PW-09-007 THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 2Q~' day of January , 2009, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Cascade Pipeline Com., hereinafter refen-ed to as °CONTRACTOR", whose business address is 1406 Main Street. Meridian. ID 83642 and whose Public Works Contractor License # is 13771 AAA-1-2. INTRODUCTION Whereas, the City has a need for services involving Installation of Water Svs#em Flush Lines; and WHEREAS, the Contractor is specially trained, experienced and competent to pertorm and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall pertorm and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Attachment "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 Ali documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 1 of 25 copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide servicxs and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a per unit basis as provided in Attachment B "Payment Schedule" attached hereto and by reference made a part hereof and Not-To-Exceed $55,054.00. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Socia! Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including ,but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 2 of 25 • Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) September 30, 2009 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Attachment A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any par of the compensation set forth in Attachment B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrences of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or c. Death of Contractor 4. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 3 of 25 • CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15} days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. Independ®nt Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Attachment A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any 2008 VdATER SYSTEM FLUSH LINES PW-09-007 page 4 of 25 • third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or ocxurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 5 of 25 • retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the Cites elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limbs of the insurer's liability. 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Bonds: Payment and Performance Bonds are required on all Publics Works of Improvement Projects over $25,000.00 8. Notices: Any and atl notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, cert~ed, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Broadway Avenue Meridian, Idaho 83642 Cascade Pipeline Corp. Attn: John L. McNatt 1406 Main St. Meridian. ID 83642 Idaho Public Works License #: C13771 AAA-1-2 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 6 of 25 • Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 9. Attorney Fe®s: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 10. Time is of th® Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to pertorm. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the pertormance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 7 of 25 • • 14. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payro[Is, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is-held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 20. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity+ to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and ali other agreements or understandings, 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 8 of 25 LJ • oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Appllcabl® Law: This Agreement shall be governed by and construed . and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval R®quired: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN CASCADE PI ORPORATION BY: TAMMY de WEERD, MAYOR BY: Dated: Dated: ,-is-o q Approved by City Council: Attest: JAYCEE L. HOLMAN, CITY CLERK Approved as to Content BY: KEITH l S, UR I G AGENT Dated: Approved as to Form CITY ATTORNEY Department Approval 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 9 of 25 • • Attachmen# A SCOPE OF WORK CITY OF MERIDIAN 2008 WATER SYSTEM FLUSH LINES ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # PW-09-007, are by this reference made a part hereof. SPECIAL PROVISIONS GENERAL SPECIAL PROVISIONS BASIS OF PAYMENT Except as modified herein, the various work items called for on the "Bid Schedule" will be pertormed, measured and paid for as indicted on said Bid Schedule and as provided in the 2008 Edition of the Idaho Standards For Public Works Construction tISPWC); the City of Meridian Supplemental Specifications and Drawin s to the ISPWC. 2008 Edition: and adopted ACRD Supplements. The Contractor is required to be a current holder of the 2008 Idaho Standards For Public Works Construction, 2008 Meridian Supplemental Specifications and Drawings, and ail ACHD supplements. Any work required to complete the project but not specifically included in a bid item shall be considered incidental to the project and no separate payment shall be made. 2. DAMAGE The Contractor will be responsible for retaining and protecting all fire hydrants, mail boxes, sprinkler systems shrubs, sod, landscaping, trees, fences, etc., within the construction limits, unless otherwise shown on the plans. The Contractor will also be responsible for retaining and protecting all improvements outside the construction limits. Any items damaged shall be promptly repaired or replaced to a condition "equal to or better" than existed prior to construction by the Contractor. The cost to complete such repairs shall be considered as incidental to the cost of the project and no separate payment will be made. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 10 of 25 • • 3. PROJECT MAINTENANCE The Contractorwill be responsible for project maintenance throughoutthe life of the contract. This responsibility includes, but is not iimked to, dust control, maintenance of irrigation facilities, blading, maintenance of detours, maintenance of all intersecting street approaches, proper and adequate drainage, access for emergency equipment and appropriate access for property owners. The cost of all maintenance work shall be considered incidental to other project work and no separate payment will be made. 4. COORDINATION It shall be the Contractor's responsibility to contact and work with the property owners, irrigation districts, ditch riders, utility companies, and any other parties as necessary to coordinate and install improvements required by this project. This coordination effort shall include, but not be limited to, coordination with utility companies in their efforts to relocate their facilities as a result of this project, and working other than normal working hours to permit the relocation of the utilities and construction of the required improvements within the time frame of this contract. Utility information is shown only for surface features. The information shown is for re#erence purposes only and does not necessarily represent actual field conditions. The Engineer assumes no liability for the accuracy of the information shown, or conflicts due to inaccurate or incomplete utility information. The Contractor shall call Dig Line a minimum of 48 hours prior to any excavation to request utility locations at 1-800-342-1585. The Contractor shall expose all existing utility crossings to verify locations and elevations prior to any other construction that may affect those utilities. The cost associated with exposing the existing utilities is considered incidental to the project and no separate payment will be made. . Contractor shall coordinate all work with property owners and .complete all work within existing public utilities or irrigation easements. All disturbed surfaces shall be restored to a condition equal to or better than existed prior to construction. All surface restoration shall be considered incidental to the project and no separate payment will be made. Contractor shall notify Settlers Imgation District a minimum of Twenty Four {24) hours prior to starting work on Site #1 and he shall notify Nampa Meridian Irrigation District a minimum of Twenty Four (24) hours prior to starting work on Sites 2-6. 2008 WATER SYSTEM FLIfSH LINES PW-OS-007 page 11 of 25 • 5. ACCESS TO PROJECT Local access, business, and emergency vehicle access shall be maintained at all times. 6. QUANTITY PAYMENT Payment will be made for the actual quantity of each bid item completely installed and accepted by the Owner. Payment will be based upon the units specified for each item at the unit prices shown in the bid schedule or approved change order. 7. COMPACTION Compaction requirements shall be in accordance with Section 306 -Trench Backfill, and applicable sec#ions of Division 800 -Aggregates & Asphalts, of the ISPWC Specifications. The cost to complete this work including watering and drying shall be considered incidental to the cost of the project and no additional payment shall be made. All trench excavation and backfill shall conform to Division 300 of the ISPWC. All excavation and trenching shall meet OSHA requirements and the applicable portions of Division 300 "Trenching". All cost to complete trench excavation and backfill is considered incidental to the pipe installation bid item and no separate payment will be made. 8. LANDSCAPING The Contractor shall maintain the existing landscaping in the same condition as found. If the contractor is unable to work around the landscaping then the work shall be completed and the contractor shall repair or replace the landscaping to an "as good or better condition" than existed before work started. The Contractor shall retain and protect any sprinkler systems encountered, unless specifically designated otherwise. The cost of this work shall be considered incidental to the project. 9. MISCELLANEOUS The Contractor shall repair or pay the owner to repair, any utility damaged during construction. The Contractor shall repair any sprinkler systems damaged during construction. The cost of these repairs, unless spec~cally idenffied as a bid item, shall be considered as incidental to the cost of the project, and no separate payment will be made. Removing and resetting of any existing street signs, fences, mailboxes, or miscellaneous items as required shall be incidental to the project and no separate 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 12 of 25 payment shall be made. The Contractor shall perform, coordinate and schedule various construction tasks such that adequate protection is provided to all existing and new underground utilities. 10. HIGH VOLTAGE, OVERHEAD, POWER LINES The Contractor's attention is directed to, and compliance is required with, the requirements of Title 55, chapter 24, Idaho Code, which regulates certain work by contractors near high voltage, overhead, power lines. 11. RE-STAKING Construction survey stakes destroyed by the Contractor's construction activities shall be restored at the Contractor's expense. These costs shall be deducted from progress estimates. 12. RE-TESTING Re-testing necessitated by the failure of quality assurance testing of materials placed by the Contractor shall be at the Contractor's expense. These costs shall be deducted from progress estimates. 13. MATERIAL ON HAND The Owner may, at his discretion, pay the Contractor for selected materials on-hand in advance of their installation or being incorporated into the work. Before payment will be authorized by the Engineer, the Contractor must submit a written request and a materials invoice on or before the 15th day of the pay period. In addition, the material must be stored and secured on the construction site or at a storage facility that is approved by the Engineer. The material will be quantified by the Engineer on or before the last day of the pay period for payment. 14. ON-SITE SUPERVISION The General Contractor shall provide competent on-site supervision during any and all construction activities by his forces or subcontractors. The superintendent shall be identified at the preconstruction conference, and at a minimum be on-site from notice to proceed date to the substantial completion date. If for any reason the superintendent needs to be replaced by the General Contractor, a written notice must be submitted to the Owner within {5) five working days before the event occurs. 15. PERMITS 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 13 of 25 The Contractor, at his own expense, shall procure all permits, cert~cates and licenses required of him by law for execution of the work. He shall comply with all federal, state, or local laws, ordinances or rules and regulations relating to the performance of the work. He shall file such reports of construction as required by law. The cost for this work is considered incidental to the project and no separate payment will be made. Before starting any work inpublic-right-of--way, the Contractor is required to obtain a right-of-way permit from the Ada County Highway District. Prior to issuance of the permit the Contractor is required to prepare a traffic control plan and attend apre- construction conference with the Ada County Highway District. The Contractor is required to furnish the Engineer a copy of the permit prior to construction. Issuance of the right-of--way permit is contingent to satisfying bonding and insurance requirements of the Ada County Highway District. The cost of the permit is considered incidental to the project unless a specific item is included in the Bid Schedule for the permit. All work shall be completed in accordance with the permits issued by the following agencies: Army Corps of Engineers, Idaho Department of Water Resources, Idaho Department of Environmental Quality, Nampa Meridian Irrigation District, and Settlers Irrigation District. A copy of these permits is appended to this document. The cost for the work required to comply with these permits is considered incidental to the project and no separate payment will be made unless otherwise indicated. SPECIAL PROdISIONS 1. 206.4.1.1.3 -HAND PLACED RIPRAP This item includes all materials, equipment, and labor necessary to furnish and install hand placed riprap and non-woven geotextile fabric at the locations shown on the plans. All hand placed riprap and geotextile fabric shall conform to Division 200 of the 2008 ISPWC. Measurement for hand placed riprap shalt be on a cubic yard, plan unit quantity basis. No final measurement will be made. Payment for hand placed riprap shall be made on a cubic yard basis, at the unit price stated in the Contractor's Proposal. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 14 of 25 2. 307.4.1.E.1 - TYPE C SURFACE RESTORATION This item includes fumishing all materials, equipment, and labor necessary to complete Type C Surface Restoration as shown on plans. Type C Surface Restoration shall conform to the 2008 ISPWC and ACRD supplements. Measurement for Type C Surface Restoration shall be on a square yard basis for the surface restoration actually completed. Payment for Type C Surface Restoration shall be made on a per square yard basis, at the contract unit price stated in the Contractor's Proposal, for the surface restoration actually completed. 3. 307.4.1.G.1 - TYPE P SURFACE RESTORATION This item includes fumishing all materials, equipment, and labor necessary to complete Type P Surface Restoration as shown on plans. Type P Surface Restoration shall conform to the 2008 ISPWC and ACRD supplements. Measurement for Type P Surface Restoration shall be on a square yard basis for the surface restoration actually completed. Payment for Type P Surface Restoration shall be made on a per square yard basis, at the contract unit price stated in the Contractor's Proposal, for the surface restoration actually completed 4. 401.4.1.A.1 -PVC WATER MAIN This item includes fumishing all materials, equipment, and labor necessary for installation of PVC water mains and appurtenances as shown on the plans. This item includes trench excavation, fumishing and installing pipe bedding, dewatering, water main piping, finder wire, pipe fittings, thrust blocks, trench backfill, disinfection, pressure testing, bacteriological testing, and all appurtenances required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. The Contractor shall be responsible for all work effort and associated costs with any dewatering required to complete the water main installation. All dewatering shall conform to 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 15 of 25 • the 2008 ISPWC and Idaho Water Quality Standards. The Contractor shall obtain a Short Term Activity Exemption from the Idaho Department of Environmental Quality (IDEA). Contact Craig Sheppard (208) 373-0557 at IDEA for details. The Owner has not secured any permits to discharge water to any irrigation or storm drain system. Contractor shall be responsible for securing any necessary approvals from governing irrigation district, Ada County Highway District, and private storm drain facility owner's prior to starting dewatering. The Contractor shall restore all disturbed areas to their preconstruction condition or better. All work shall be considered incidental to the pipe installation unless specifically included in another bid item. Measurement for PVC Water Main shall be on a lineal foot basis, measured horizontally along the centerline of the installed piping. Payment for PVC Water Main shall be made on a per lineal foot basis, at the contract unit price per the appropriate category under Bid Item 401.4.1.A.1. based upon the nominal pipe diameter, for the piping actually installed. Payment for water main shall include all labor, equipment and materials required for a complete and workable installation including trench excavation and backfill, dewatering, imported bedding, pipe, fittings, finder wire, thrust blocks, disinfection, pressure testing, and other appurtenances. 5. 402.4.1.A.1 -GATE VALVES This item includes furnishing all materials, equipment and labor necessary for installation of gate valves as shown on the plans. This item includes famishing and installing the gate valve, valve box, thrust blocks, and all appurtenances ` required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. Measurement for Gate Valves shall be on a per each basis for the valves actually installed. Payment for Gate Valves shall be on a per each basis, at the contract unit price per the appropriate category under Bid Item 402.4.1.A.1. based upon the nominal pipe diameter, for the valves actually installed. Payment for gate valves shall include furnishing all labor, equipment, and materials required for a complete and workable installation including valves, valve boxes, miscellaneous fittings, thrust blocks, and all other appurtenances. All trench excavation and backfill, imported bedding, tracer wire, disinfection, and testing shall be paid under the pipe bid item. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 16 of 25 6. 703.4.1.A.1 -CONCRETE SLAB AND CUTOFF WALL This item includes fumishing all materials, equipment, and tabor necessary for installation of the concrete slab and cutoff wall as shown on the plans. This item includes fumishing and installing the forms, repay, concrete, and all appurtenances required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. Concrete shall be Class 3000 with AASHTO M 85 Type II Portland Cement. Reinforcing Steel shall be grade 60 conforming to Section 702 of the 2008 ISPWC. Measurement for Concrete Slab and Cutoff Wall shall be on a cubic yard basis, for the concrete actually installed. Payment for Concrete Slab and Cutoff Wall shall be on a cubic yard basis, at the contract unit price stated in the Contractor's proposal. Payment sha[I include fumishing all labor, equipment, and materials required for a complete and workable installation including reinforcing steel, forms, stripping, finishing, curing, joints, hauling, and placing required all other appurtenances. 7. 706.4.1.G.1. -CONCRETE REPAIR This item includes fumishing all materials, equipment and labor necessary to repair concrete as shown on the plans. Concrete Repair shall conform to the 2008 ISPWC and 2008 ACRD supplements. Construction limits for this item shall be as shown on the plans. Any concrete repair required beyond the specified construction limits shall be made by the Contractor at his expense and no separate payment will be made. Payment shall be on a square yard basis for concrete repair actually completed 8. 1103.4.1.A.1 -CONSTRUCTION TRAFFIC CONTROL This item includes fumishing all materials, equipment and labor necessary to provide traffic control, including all signs, barricades, flashers and flagging as necessary during construction. Contractor shall provide traffic control in accordance with right-of-way permit obtained from the Ada County Highway District. All roadways shall remain open to local traffic, school buses, postal carriers, and emergency vehicles at all times. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 17 of 25 • Payment for Traffic Control shall be on a lump sum basis, at the contract unit price per the appropriate category under Bid Item 1103.4.1.A.1. Payment shall be full compensation for all labor, equipment and materials required to provide all traffic control including all signs, barricades, flashers and flagging required for this project. 9. SP-1 -REMOVE AND RELOCATE EXISTING FIRE HYDRANT This section of the specifications includes fumishing all materials, equipment, and labor necessary to relocate existing fire hydrant at the locations shown on the plans. This item includes removing the existing fire hydrant and any appurtenances and then reinstalling it according to the plans. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. The Contractor shall notify the Water Department two (2) working days prior to closing any existing water valves. The Contractor shall notify Property Owners two (2) working days prior to shutting off any water services. Water service may be shut off for a maximum of four (4) hours. Measurement for Remove and Relocate Existing Fire Hydrant shall be on a per each basis, for the fire hydrants actually relocated. Payment for Remove and Relocate Existing Fire Hydrant shall be on a per each basis, at the contract unit price stated in the Contractor's Proposal. Payment shall be full compensation for all labor, equipment and materials necessary to relocate existing fire hydrant including excavating fire hydrant and any appurtenances, installation of fittings and PVC water line as necessary, reinstallation of fire hydrant and appurtenances, and any other items necessary for the proper completion of this work. 10. SP-2 LAWN SOD RESTORATION This item shall include all costs associated with restoration of existing sod surtaces, in the areas designated on the plans for sod restoration, which are damaged during construction. Sod restoration shall consist of fumishing and installing 6-inches of top soil, starter fertilizer and sod in all damaged areas. Seeding will not be allowed. Fertilizer shall be a standard starter type fertilized for lawn sod. The application rate shall be per the manufacturer's recommendations. Sod shall be a locally grown commercial turf grass mixture suitable for the local climate and conditions. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 18 of 25 • • Contractor shall repair any damaged sprinkler systems and adjust all disturbed sprinkler heads. Sprinkler system repair and adjustment shall be considered incidental to this item and no separate payment will be made. Construction limits for this item shall be as shown on the plans. Any sod restoration required beyond the specked construction limits shall be made by the Contractor at his expense and no separate payment will be made. Payment shall be on a square foot basis for lawn sod restoration actually installed. 11. SP-3 -HOT TAP EXISTING WATER MAIN This item shall include all labor, equipment and materials required to hot tap existing water mains at the locations shown on the plans while they are live and in service without the need to drain and open cut the main line. The Contractor shall fumish and install the necessary tapping saddle under this bid item. The isolation gate valve shall be furnished and installed under Item 402.4.1.A.1. The Contractor shall furnish the tapping machine and tapping bits as required to complete the work. All work shall confom~ to the 2008 ISPWC and the City of Meridian Supplemental Specifications and Drawings. CITY OF MERIDIAN WATER MAIN HOT TAPPING REQUIREMENTS FOR CONTRACTORS Hot taps shall be performed only by CONTRACTORS approved by the City of Meridian Public Works Department. They must also possess a valid Public Works CONTRACTORS License for utility installation. a. A listing of APPROVED hot tapping CONTRACTORS is available on the City of Meridian website www.meridiancity.org in the Public Works Engineering Division Section, or by calling the Public Works Department, Engineering Division directly. b. Requirements for CONTRACTORS interested in becoming approved for hot tapping is also available on the website, or by calling the Public Works Department, Engineering Division directly. 2. Hot taps will only be performed according to the Transmate TapMate Pipe Drilling Machine manual. The manual will be on-site during hot taps. 3. The contractor shall furnish all tools and materials required for a complete installation including testing. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 19 of 25 • i 4. The tapping saddle shall be air tested to 100 psi in the presence of the inspector. Measurement for Hot Tap Existing Water Main shall be on a per each basis regardless of size. Payment for Hot Tap Water main shall be on a per each basis. Payment shall be full compensation for all labor, equipment and materials required to furnish and install the necessary tapping saddle, and tapping of the existing water main while it is live and in service. 12. SP-4 -PIPE DRAIN This item includes furnishing all materials, equipment, and labor necessary to construct pipe drain as detailed on the plans. This item includes excavation, pipe saddle, galvanized iron pipe and fittings, PVC pipe, gate valve, valve box, drain rock, filter fabric, backfill and all appurtenances required for a complete and workable installation. Pipe saddle shall conform to Section 404 of The City of Meridian Supplemental Specifications and Drawings. Galvanized Iron Pipe shall be standard Schedule 40, galvanized iron pipe conforming to ASTM Specification A53. Pipe fittings shall be standard Schedule 40 cast iron, hot dipped galvanized, with threaded connections. PVC pipe shall be Schedule 80 conforming to ANSI/ASTM D1785. Gate Valves shall conform to Section 402 of The City of Meridian Supplemental Specifications and Drawings. Valve Boxes shall conform to Section 402 of The City of Meridian Supplemental Specifications and Drawings. Drain Rock shall be 2-inch washed drain rock shall be locally available screened and washed rock manufactured for use in drain field applications. Filter Fabric shall be non-woven drainage geotextile conforming to Section 2050 of the ISPWC. Measurement for Pipe Drain shall be on a per each basis for the Piping Drains actually installed. Payment for Pipe Drain shall be on a per each basis, at the unit price stated in the 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 20 of 25 • •. Contractor's Proposal. 13. SP-5 -FLUSHING STATION DISCHARGE This section of the specifications includes famishing all materials, equipment, and labor necessary for installation of flushing station discharge at the location shown on the plans. This item includes all trench excavation and backfiil, famishing and installing pipe bedding, ductile iron spools, stainless steel screen, flap gate, pipe fittings, thrust blocks, finder wire, and all appurtenances required for a complete and workable installation. All materials and installation shall conform to the 2008 ISPWC and the 2008 City of Meridian Supplemental Specifications and Drawings. Ductile Iron Piping shall be flanged cement mortar lined ductile iron pipe conforming to AWWA Specification C115, pressure class 250, thickness class 53. All above grade fittings shall be flanged cement mortar lined, ductile iron fittings conforming to AWWA Specification C110. Below grade fittings may be flanged or mechanical joint, cemen# mortar lined, ductile iron fittings conforming to AWWA Specification C110. Cement mortar lining shall conform to AWWA Specification C104. Measurement for Flushing Station Discharge shall be on a per each basis for the discharges actually installed. Pay limits begin at the buried 45° bend and end at the flap gate. Payment for Flushing Station Discharge shall be made on a per each basis, at the contract unit price per the appropriate category under Bid Item SP-5, for the discharges actually installed. Payment for flushing station discharge shall include all labor, equipment, and materials required for a complete and workable installation including trench excavation and backfill, imported bedding, spools, screen, flap gate, fittings, finder wire, thrust blocks, and other appurtenances. 14. SP-6 - BY-PASS PIPE AND COFFER DAM This item includes famishing all materials, equipment and labor required to by-pass flows in the South Slough, Nine Mile Creek, and Ten Mile Creek around placement of the riprap. All materials and workmanship shall be as outlined in the License Agreement with the Nampa Meridian Irrigation District, and the permits issued by the U.S. Army Corps of Engineers, the Idaho Department of Water Resources, and the Idaho Department of Environmental Quality for this project. Copies of these documents are appended to these Special Provisions. All in-water work shall be performed during the off-irrigation season and contractor shall install an underwater sediment control mats downstream of each location prior 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 21 of 25 • to starting any in-water work. Underwater sediment mats shall be removed after work is completed. Underwater sediment control mat shall be a "Sedimat" manufactured by Hy-Tex or approved equal. Review appended permits for additional construction activity requirements. At the Contractor's discretion he may install the coffer dam without the bypass pipe and pump any water around the site. The undervvater sediment mat shall still be installed downstream of the site. No separate payment will be made for pumping the water around the site. Measurement for the By-pass Pipe and Coffer Dam shall be on a per each basis. Payment for the By-pass Pipe and Coffer Dam shall be on a per each basis, at the price stated in the Contractor's Proposal. 15. SP-7 -STORM WATER MANAGEMENT This item includes furnishing all materials, equipment and labor required to provide storm water management during construction in accordance with the City of Meridian's Construction Storm Water Management Program and the permits issued by the U.S. Army Corps of Engineers, the Idaho Department of Water Resources, and the Idaho Department of Environmental Quality. This project is expected to dis#urb less than 1 acre and therefore storm water management shall comply with the Section (3.1.6) of the City of Meridian's Construction Storm Water Management Program as follows: 3.1.6 Erosion and Sediment Control Plans For City projects that disturb less than 1 acre and therefore do not require coverage under the CGP, the City will require the Contractor to develop an Erosion and Sediment Control Plan (ESCP) to proactively manage storm water from the construction project. The ESCP wilt be a simplified version of the SWPPP~ associated with larger projects and include the following components: ^ Project name, location map, and responsible Contractor; ^ Project description; ^ Identification of potential impacts on water quality; and, ^ Plan drawings depicting storm water management strategy, including the management of wastes and non-storm water discharges. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 22 of 25 i The ESCP will be submitted prior to the beginning of construction activities for City approval. The City Engineer shall review and approve the ESCP prior to the beginning of construction. The ESCP shall be updated as required throughout construction phase using a similar amendment process to that for SWPPPs. The ESCP will be active on each project until the City accepts the contract. The Contractor shall also submit the ESCP for the construction site to ACHD for review and approval prior to construction. The ESCP shall be developed and implemented in accordance to ACHD's Erosion and Sediment Control Policy. The Contractor is fully responsible for the preparation and implementation of the ESCP. Implementation of the approved ESCP must commence prior to the initiation of any earthwork or plan as necessary to ensure compliance. An ACHD approved ESCP plan does not obviate the need to obtain other Federal, state, or local authorizations required by law to comply with the Clean Water Act. The Contractor shall prepare and file a Notice of Intent (NOI), Storm Water Pollution Prevention Plan (SWPPP), and Notice of Termination (NOT) with the Environmental Protection Agency (EPA) as appropriate for this project in order to comply with the Clean Water Act. Measurement for Storm Water Management shall be on a lump sum basis. Payment for Storm Water Management shall be on a lump sum basis, at the contract unit price per the appropriate category under Bid Item SP-7. ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # PW-09-007, are by this reference made a part hereof. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 23 of 25 Attachment B MILESTONE /PAYMENT SCHEDULE A. Totat and complete compensation for this Agreement shall not exceed $55,054.00. TASK DESCRIPTION Estimated Unit Unit Price Bid Item Quanti Bid Total 206.4.1.1.3 Hand Placed Riprap 109 CY $65.00 $7,085.00 307.4.1.E.1. Type "C" Surface 22 SY $20.00 $440.00 Restoration 307.4.1.G.1. Type "P" Surface 62 SY $30.00 $1,860.00 Restoration 401.4.1.A.1.a. 6", Class 150, C900, 78 LF $45.00 $3,510.00 PVC Water Main 401.4.1.A.1.b. 8~~ Class 150, C900, 90 LF $50.00 $4,500.00 PVC Water Main 402.4.1.A.1.a. 6° Gate Valve 1 EA $850.00 $850.00 402.4.1.A.1.b. 8" Gate Valve 3 EA $1,200.00 $3,600.00 703.4.1.A.1. Concrete Slab and 3 CY $400.00 $1,200.00 Cutoff Wall 706.4.1.G.1. Concrete Re air 13 SY $35.00 $455.00 1103.4.1.A.1.a Construction Traffic ~ $300.00 $300.00 Control Site #1 LS 1103.4.1.A.1.b Construction Traffic ~ $300.00 $300.00 Control Site #4 LS 1103.4.1.A.1.c. Construction Traffic ~ LS $800.00 $800.00 Control Site ~ Remove and Relocate $900.00 $900.00 SP-1 Existing ~ E,q Fire H drant SP-2 Lawn Sod Re air 377 SF $2.00 $754.00 SP-3 Not Tap Existing 3 ~ $2,500.00 $7,500.00 Water Main _ SP-4 Pi a Drain 5 EA $700.00 $3,500.00 SP-5a Flushing Station #1 " 1 ~ $2,500.00 $2,500.0 6 fd Dischar e SP-5b Flushing Station #2 " ' 1 ~ $2,800.00 $2,800.00 8 I d Dischar e 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 24 of 25 SP-5c Flushing Station #4 1 ~ $3,000.00 $3,000.00 8 0 Dischar e SP-5d Flushing Station #52 ° 1 ~ $2,500.00 $2,500.00 6 0 Dischar e SP-5e Flushing Station #6 ° 1 ~ $2,800.00 $2,800.00 8 0 Dischar e SP-6 By-Pass Pipe and 3 ~ $600.00 $1,800.00 Coffer Dam SP-7a Stom1 Water 1 LS $350.00 $350.00 Marra ement Site #1 SP-7b Storm Water 1 LS $350.00 $350.00 Mana ement Site #2 SP-7c Storm Water 1 LS $350.00 $350.00 Mana ement Site #3 SP-7d Storm Water 1 LS $350.00 $350.00 Mana ement Site #4 SP-7e Storm Water 1 LS $350.00 $350.00 Marra ement Site #5 SP-7f Storm Water 1 LS $350.00 $350.00 Marra ement Site #6 TOTAL $ 55,054.00 Travel expenses will b® paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. 2008 WATER SYSTEM FLUSH LINES PW-09-007 page 25 of 25 f • January 1 b, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 4-A REQUEST Presentation on Transportation land Use integration Plan ~TLIP) AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUfLDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS See attached' OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at publk meetings shall become property of the City of Meridian. • • Carol A. McKee, President Sherry R. Huber, 1st Vice President Dave Bivens, 2nd Vice President John S. Franden, Commissioner Rebecca W. Amold, Commissioner January 15, 2009 The Honorable Tammy de Weerd, Mayor and Council Members City of Meridian 33 East Idaho Avenue Meridian, Idaho 83642 Dear Mayor and Council Members, The Transportation and Land Use Integration Plan or TLIl', is ACHD's primary implementation tool for the goals agreed to in the Blueprint for Good Growth (BGG). TLIP also responds directly to key issues raised by the Urban Land Institute (ULI) in its October 2007 report on Ada County's transportation governance. As part of this overall effort ACHD is developing a "Complete Streets Policy" that provides a clear vision for future development of multimodal streets throughout Ada County. The attached draft "Complete Streets Policy" addresses specific multimodal elements of streets and includes policies to ensure that all users of the transportation system are reasonably accommodated. We will be seeking your input concerning the draft "Complete Streets Policy" at our January 20, 2009 workshop. We will also provide an update on the overall progress of several of the TLIP products, and a proposed adoption schedule/strategy that is being developed. Sincerely, Justin Lucas, Senior Planner Ada County Highway District Enclosure Ada County Highway District • 3775 Adams Street • Garden City, ID • 83714 • PH 208 387-6100 • FX 345-7650 • www.achd.ada.id.us • • ACHD COMPLETE STREETS POLICY (DRAFT 9/4/08) Introduction A "complete" street addresses the needs of all users. Motorists, pedestrians, bicyclists, and transit riders of all ages and abilities can be safely accommodated within the overall street network. Planning for this diverse user group requires consideration of many of the following elements: 1. Appropriately sized travel lanes for cars, trucks, and delivery/emergency service vehicles; 2. Sidewalk space for pedestrians; 3. Bike lanes or bike routes; 4. Transit facilities and routes; 5. On-street parking; 6. Median use for traffic flow, safety, and pedestrian refuge; 7. Adequate buffer areas for pedestrian safety, utility placement, and possible landscaping; 8. Visually appealing landscaping or hardscaping adding shade and pedestrian protection and, 9. Land uses that generate and warrant such treatments. ACHD recognizes that all streets are different, and _not all streets will incorporate every element described above. Future streets within Ada County will be designed to balance user needs and incorporate elements that match the land use context:. Through context sensitive design a "complete" street can accomplish greater public benefits, improve safety, increase transportation options, strengthen the overall benefit of transportation investments and enhance air quality. By developing the Transportation and Land Use Integration Plan and being a partner in the Blueprint for Good Growth, ACRD is committed to carrying out the charge of "complete" streets. With future funding for roadway construction becoming scarce it is in the best interest of the public and private sectors to plan and construct streets that address the needs of the community as a whole. The inclusion of all needed facilities. in the early planning phases of roadway construction in both residential and commercial development reduces the complexity and costs of attempting to retrofit years later. ACRD encourages and supports the creation of "complete" streets by providing the following policy. f COMPLETE STREETS POLICY Guiding Principle • Streets, bridges and transit stops within Ada County should be designed, constructed, operated and maintained so that pedestrians, bicyclists, transit riders, motorists, and people with disabilities can travel safely and independently. Policy Statements 1. Bicycle and pedestrian ways should be established in new-cbnstruction and reconstruction projects in all urbanized areas unless one or more of the following conditions are met: a. Bicyclists and pedestrians are prohibited by law from using the roadway (e.g. the interstate highway). In this instance, it may be necessary to accommodate bicyclists and pedestrians elsewhere within the right of way or within a close transportation corridor. b. Significant safety or other challenges exist that make bicycle and pedestrian facilities dangerous to potential users. Where a determination is made that providing pedestrian andJor bicycle facilities would be unsafe, alternative considerations should be analyzed and planned to offset any deficiencies. c. The cost of establishing bikeways or walkways would be excessively disproportionate tothe need or probable future use. d. Where current and prajected future population is sparsely forecasted or other factors indicate an absence of need. 2. In rural areas, paved shoulders should be included in all new construction and reconstruction projects on roadways. used by more than 1,000 vehicles per day. Paved shoulders have safety and operational advantages for all road users in addition to providing a place for bicyclists and pedestrians. 3. All pedestrian facilities including sidewalks, shared use paths, street crossings (including over- and undercrossing) pedestrian signals, signs, transit facilities, and all connections, should be designed, constructed, operated and maintained so that children, the elderly and people with disabilities, have safe access. • • 4. The design and development of the transportation infrastructure should improve conditions for all likely users through the following steps: a. Plan projects for the long-term. Transportation facilities are long-term investments that remain in place for many years. The design and construction of new facilities should anticipate likely future demand for bicycling, walking, and transit facilities and not preclude the provision of future improvements except as outlined in Sectionl. b. Coordinate with transit agencies to ensure that transit services and facilities are reasonably accommodated within the street network. Linking multiple forms of transportation provides users with mare travel options and creates an overall transportation system that is more responsive to the needs of the public. Indentifying transit corridors and optimizing multi-modal opportunities requires close coordination between transit agencies, municipalities and ACHD in all phases of design and development. Installation and maintenance of transit facilities would be funded through cooperative cost sharing agreements between ACRD and the applicable municipality or transit provider. c. Address the need for bicyclists and pedestrians to cross corridors as well as travel along them. Even where bicyclists and pedestrians may not commonly use a particular travel corridor that is being improved or constructed, they will likely need to be able to crass that corridor safely and conveniently. Therefore, the design of intersections, interchanges, and overpasses should accommodate bicyclists and pedestrians in a manner that is safe, accessible and convenient. d. Consider enhancements such os landscaped medians and buffer areas, pedestrian lighting, pad on-street parking, in new construction and reconstruction projects. Landscaping, on street parking, and the other features mentioned will not be appropriate for all streets and corridors. These features should be considered when Supported by adjacent land uses and funding for installation and maintenance is available through cooperative cost sharing agreements between ACHD and the applicable municipality. Safety concerns and access for people with disabilities should be carefully considered in areas where landscaping, parking, or other enhancements are placed within or near the pedestrian way. e. Get material exceptions approved by the Commission. Removal of bikeways or walkways from an existing facility or design should be approved by the Commission or their designee, and be documented with supporting data that indicates the basis for the decision. f. Design facilities based on recognized standards. f • January 15, 2009 MEMORANDUM TO: Mayor de Weerd, City Council Members CC: Robert Simison, City Clerk FROM: Caleb Hood RE: Transportation Update, November -December 2008 January 20~', City Council Workshop Agenda Item I will be at your 1/20/09 meeting to discuss what has been going on in the transportation realm over the past couple of months. I do not intend to go through all of these projects in detail at the meeting, but rather would be available if you have any questions, concerns or comments you would like to bring up. Below is a summary update of the various transportation studies and roadway projects in process. 1. Studies (lead agency in parenthesis) • E. 3rd Street Extension/Alignment Study (City/MDC/COMPASS/ACRD): In November, the City and ACRD sent a letter to COMPASS asking that they evaluate the functional classification of the 3ra Street extension to determine if minor arterial classification is appropriate. City staff met with ACRD and COMPASS staff to discuss the request and staff anticipates a qualitative analysis with accompanying traffic model results in the next few weeks. Staff will present the findings of COMPASS' results to Council when available. Project information is available on the City's website: htfi://www.meridiancitv.org/planning=zoning/e 3rd street extension & alignment study/index.asp • Fairview Corridor Study (ACRD): Concept Design of Phase 1 of the corridor study is complete. Coordination meetings with ACRD Staff and Parametrix are ongoing Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org i Page 2 on Phase 2. Discussions continue to revolve around corridor visioning and most recently access management and aconnector/collector network. The group has previously indicated support and a need for multi jurisdictional implementation of an access management plan (and the corridor study in general). The corridor, from Curtis to Linder, will someday be 7 lanes wide and will most likely have a center median with limited access points, amid-mile signal between arterials, and a couple areas per mile where U-turns and 3/a turning movements would be allowed. The intent of this corridor study is to increase the capacity -increase functionality of Fairview, a designated transportation corridor. Restriction/Combining of access points, cross-access, and backage road construction is anticipated to occur with the redevelopment of parcels along the corridor. The center median may be installed by ACHD independent of redevelopment. The widening of Fairview will occur through the programming process (CIP-FYWP) -right now Fairview is not a funded project in the draft FYWP for FY10-14 but is in ACHD's CIP. A public information meeting was held at ACHD in mid-December (there were very few attendees from stakeholders along Fairview at this meeting). Another public meeting is planned for the evening of February 18~` at Horizon Elementary. This study should be complete in August of 2009. • Transportation & Land Use Integration Plan -TLIP (ACHD): ACHD is pulling together some of the final draft products and an adoption strategy to present to the agencies in the County. The TLIP Steering Committee has been meeting about once a month to discuss the various maps, plans and policies related to TLIP. There was a Steering Committee meeting on January 5~` and we discussed the most recent maps and the adoption strategy. Staff has arranged for ACHD Staff to attend the Council's January 20`~ workshop to present the draft policy documents, maps and processes that are coming out of TLIP. Additional information about TLIP is available at: http://www.achd.ada.id.us/Departments/PP/TLIP.aspx. • Ada County Bicycle Master Plan (ACHD): The BMP will provide a strategy to enhance and expand the bicycle facilities with the goal of creating connectivity to areas where bike lanes, routes and paths exist in isolation or are absent. The draft plan documents were reviewed by the ACRD Commission on December 10`x. The Plan will be taken to the cities and the County for review and comment; ACHD Staff will be presenting to the City Council at the February 17~' workshop, prior to ACHD Commission adoption this Spring. • South Meridian Transportation Study (ACHD): This regional transportation plan is being updated now that the City has an adopted land use plan south of I-84 and TLIP is also moving forward. The Study will identify future roadway, intersection and corridor needs for use by ACHD and the City. City Staff has met three times so far (11/12, 11/18 and 1/14) with ACHD Staff and the consultant (URS) to make sure the scope of the update is accurate, acceptable and is what we need it to be. The next project team meeting is scheduled for late February. Public involvement is scheduled for February/March (there is a March 19`" Public Information Meeting Page 3 scheduled at Mary McPherson Elementary) with adoption to follow. ACHD and/or URS Staff will present the updated study to the City Council in mid-March (March 17`~ City Council Workshop). • Northwest Foothills Transportation Study (ACHD in conjunction with Eagle and Ada County): This study evaluated the impacts that development and planned communities will have on the transportation system in Ada County. Staff sent a letter on behalf of the Mayor and City Council (discussed at the Council's December 16`~ workshop) to the ACHD Commissioners. At their December 22nd hearing, the ACHD Commissioners adopted the study. • 20/26 Corridor Study (COMPASS/ITD): This study looks at the need for access management and corridor preservation of Highway 20/26 and documents the safety and economic benefits from good access management. The study broke the 20/26 corridor into three segments -West (Caldwell area), Middle (Midland to McDermott) and East (McDermott to Eagle Road). At the December COMPASS Board meeting the Access Management Plan (AMP) for the 20/26 Corridor was adopted. In addition to access management, an environmental assessment, and right-of--way needs for the three segments of 20-26 were recommended in the study. COMPASS Staff will be working with each agency along the corridor and ITD to ensure multi jurisdictional buy-in for the AMP. Staff anticipates that in February COMPASS Staff, in conjunction with City Staff will present the 20/26 Study to the Council and ask for the Council's support of the Study (by resolution???). Sometime thereafter (if the Council supports the Study), the Council will be asked to enter into a Transportation Access Plan Agreement (TAP) that would implement the AMP. The TAP would be an agreement between the cities, ITD and the highway districts where all agree to only issue/approve access to 20/26 if it is consistent with the AMP. City Staff is also looking into the value of extracting some of the text from the Study into the City's Comprehensive Plan. • SH 16 Alignment/Environmental Assessment (ITD): The project team is moving forward with two alternatives for further analysis. Internal project team work is ongoing. • I-84, Karcher Interchange to Five Mile Environmental Assessment (ITD): Public Hearing was held on December 4`~. Planning Staff provided both verbal and written testimony regarding the importance of the Meridian Road Interchange Rebuild aspect of this study; Linder Road Overpass was not evaluated in the EA. This study is funded by GARVEE. 2. Roadways in Design/Construction • I-84, Garrity to Meridian: A GARVEE project, ITD is in the process of widening and reconstructing 6.2 miles of I-84 between the Garrity and Meridian Road interchanges. A permanent barrier will be placed between the east and westbound lanes. This project includes reconstructing the existing Robinson and Black Cat bridges to accommodate Page 4 additional lanes on I-84. Widening work will allow for a fourth lane. Additional environmental work, traffic analysis and overpass and interchange widening are needed before the fourth lane can be completed. Construction of the I-84 widening is scheduled to be complete in 2010. • Ten Mile Interchange: Connecting Idaho Partners proposes an accelerated construction timeline for this interchange. The City agreed that closing Ten Mile Road during construction to save money and expedite the construction of the Interchange would be a good option. Closing Ten Mile Road during the Interchange construction would allow the interchange to open approximately one year ahead of schedule (late 2010 vs. 2011/2012). GARVEE funding for construction was approved by the legislature, but construction which was scheduled to begin in 2009 is currently on hold. Due to a bad bond market ITD has yet to issue bonds that would fund the construction of this project. Staff has recently heard that the bonds may be issued soon by ITD. Staff will continue to track and provide updates to the Council. • Split Corridor: Phase 1 In December bids for construction of Phase 1 were accepted by the City and ACHD. Construction is planned for construction in February 2009 - to be completed in summer 2009. Phase 2 Design process is underway (approximately 20% complete). Consultant has developed preliminary/conceptual cross-over location, approximate right-of--way needs, and an intersection concept for the Fauview/Meridianfntersection. ACHD and consultant are still working on requested analyses for reconfiguration of the Fairview/Main intersection, and results will be forwarded along with updated concept drawings. The adopted FYWP shows design in FY08 & FY09 with ROW in FY10 & FYl 1 and construction in FY12 - Draft B of the 2010-2014 FYWP shows no funds being spent in 2010 but construction still occurring in FY12. City Staff has requested that ACHD Programming Staff keep this project actively moving towards construction and not be delayed in the new FYWP. • Ustick and Linder Intersection This 6x6 intersection includes a traffic signal, bridge widening and sidewalks to Sawtooth Middle School. Construction should be complete in 2009, just before (or shortly after) school starts. • Eagle, Victory to Ridenbaugh Design and ROW complete and project is "on shelf". Construction is currently programmed to move forward in 2010. However, Draft B of the FY10-14 FYWP has construction of this project slipping back further. Staff has notified ACHD Staff that they should make sure that this project does not slip again as it is one of the City's highest priority projects. Staff will continue to work with ACHD to make Page 5 sure that this project is constructed ASAP (vehicle registration fees may be used on this project so it is constructed earlier). • Franklin, Touchmark to Five Mile Federal Aid Project. Design 75 % complete, ROW scheduled for 2009, construction in 2009/2010 in current FYWP. • 8~' Street, Cherry to Camellia This project includes the installation of sidewalks on both sides of 8`~ Street between Cherry Land and Camellia Lane (near Pine). The City has pledged $5,000 for this project. Project is currently in design (65 %) and right-of--way is being acquired (86 %). Project scheduled for construction in 2010 by ACHD. • Amity Road, east of Linder This project is in concept design to widen to 5 lanes west of Meridian Road. Construction is planned for 2011. • McMillan and Locust Grove Intersection Design is complete and ROW is funded for 2010. Currently programmed for construction in 2011, but may slip in FY10-14 FYWP due to funding problems at ACHD. • Pine and Linder Intersection Rebuild of intersection and installation of traffic signal is at 99 % design. One parcel is left to acquire for right-of--way. Construction is currently planned for 2011. • Ten Mile, Franklin to Cherry Design at 99 % of the widening and intersection improvements which includes both Ten Mile/Franklin and Ten Mile/Pine. Construction currently scheduled improvements scheduled for 2010 (before the interchange opens) with ROW in 2009. • Ten Mile and Amity Intersection Construct roundabout at intersection. Survey complete, design 30 % complete; ROW programmed in 2010 and construction in 2011. This is not a high priority project for the City and Staff is working with ACHD to take funds away from this project to allocate to our high priority projects. Staff will continue to track this project in the FYWP process. ACHD has scheduled a Public Involvement Meeting (PIM) for Thursday, March 19~`, from 5 to 7 pm at Mary McPherson Elementary. • Franklin, Ten Mile to Linder Design is 93 % complete. ROW acquisition is currently programmed in 2012 and construction is in PD. ACRD is incorporating elements of the Ten Mile Interchange Specific Area Plan into the design, including medians (with breaks to r Page 6 align with the proposed collector network) bike lanes, and infrastructure for future landscaping. • Ten Mile, Cherry to Ustick This project is currently programmed for professional services and right-of--way in 2011 and construction in 2013. Draft B of FYWP for FY10-14 identifies a construction year of 2013, with the Cherry and Ustick intersections occurring first. Similar to Ten Mile, Franklin to Cherry, which is still planned for construction in 2010 (see above), it would be ideal to have these improvements in by the time the interchange opens. City Staff has asked for this consideration and will explore the option of taking some of the money that is programmed for the Ten Mile/Amity Intersection and redirecting it to this project. This was the City's number seven roadway priority project this year and ranks 21~ on ACHD's prioritization list. 3. Miscellaneous ACRD FYWP 2010 - 2014 (ACRD): In December, ACRD staff released Draft A of the updated Five Year Work Plan for FY10-14. City Staff has been working with ACRD Staff to ensure that the City's most important projects do not slip in the program (Staff prepared a memo that was presented as a Department Report at the Council's January 6`~ meeting). Draft B of the FY10-14 FYWP was obtained by Staff yesterday. Staff will closely monitor the draft FYWP for FY10-14 and keep Council informed as more information is available. • Community Programs (ACRD): In early November, City Staff with input from the Transportation Task Force members sent a list of 12 community programs projects to ACRD. ACRD Staff has entered all the requests from the cities, school districts and other groups such as the YMCA into databases to compile a prioritization list. Most all of the City's priorities did not make it into the list that is part of the FYWP Draft A. City Staff will work with ACRD Staff and is hopeful that in the new FYWP some more of the projects we sent as priorities are added (8~' Street sidewalk is the only project in Draft B). • ACRD Development Policy: ACRD is in the process of updating its policy relating to Development. Agency staffs and the development community have been working on new standards for access on various classified roadways. Meetings are ongoing. Staff will continue to be involved in the process of creating new standards for section 7200 of ACHD's Policy Manual. • Transportation Task Force: The TTF Committee met once in November and once in December. The November meeting focused on legislative issues and the potential for closing Ten Mile Road during the interchange construction. The December meeting revolved around the future look of Pine, west of Locust Grove and preparing comments to ACRD on Draft A of the FYWP -ensuring the City's highest priority projects are moving forward. A meeting is not planned for the TTF Committee in January; the next TTF meeting will be in February. /. Page 7 • Traffic Safety Commission: The last couple of TSC meetings have looked at speed limits in the City and other safety concerns brought up by various individuals and groups in the community. The draft parking ordinance was also discussed at the November TSC meeting. • RTAC: COMPASS is compiling information for the next update of the Regional Long Range Transportation Plan. At this point, they have identified an official 2035 estimated population of 1,046,000 for the Treasure Valley, which they will allocate among each jurisdiction using new planning software (U-Plan) that COMPASS purchased and set up this year. The new growth as allocated by U-Plan will be added to what is already on the ground to identify transportation system needs. Based on those needs, the COMPASS Board will determine how to spend anticipated revenue, and discuss how to come up with the remainder of funds necessary to keep regional traffic moving. COMPASS will also compile an (unofficial) "unconstrained" growth scenario from each jurisdiction's Comp Plan, which they will use for additional system needs identification and other purposes. • Idaho Mobility and Access Pathway - IMAP (ITD): The IMAP is a statewide planning effort to develop local mobility plans that are designed to identify local transportation needs throughout the state that will improve access, mobility and coordination of transportation services. The resultant plan will help ITD identify future projects and determine how to spend available funds. The details are still unclear, but Staff will attend a workshop on January 16a' that will hopefully bring things into focus. More info to come... Please feel free to contact me if you have any questions or would like any more information on transportation projects. 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S-A REQUEST Budgeted Contrac# Amendment No. 5 with AATronics for $750.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: C17Y ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT; CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS Date: Phone: Staff Initials: Materials presented at public meetings shall become properly of ~e City of Meridian. • (~o-t~wt, sue-.. ~ ~ <<,~t+ CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT N0.05 PROJECT NO. CH-06-401 DATE: 11!24/08 EFFECTNE DATE: CONTRACTOR: AA Tropics PROJECT: MERIDIAN CITY HALL -Phase 3 Tenant Improvements The Contractor is hereby directhd to make the following changes from the Contract Documents and Plans. Description: Install Owner famished equipment ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract AmendmertC Additional scope or revisions per City of Meridian request Attachments: Change Items description, dated 1413/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $204,378.72 Origins! Contract Times: Substantial Completion 8!28108 Net changes form previous Budgeted Contract Amendmenrt: Net changes form previous Budgeted Contract Amendment: No. 01 tp 04 No._ to _ (calendar days) $8,962.86 None Contract Price Prior to this Budgeted Contract Amendment Contract Times prior to this Budgeted Contract Amendment (calendar days or date) $213,341.58 8/28/2008 Net Increase {deCS+ea,e) of this Budgeted Contract Amendment Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $750.00 None Contract Price with all Approved Budgeted Contract Contract Times with ail Approved Budgeted Contract Amendment: Amendment $214,491.58 (calerwardayiel Subatantlal Completion 8/28/2008 RECOMMENDED: (CONSTRIiCTION CCEPTED: (CONTRACTOR) Petra Inc. , AA Tropics / ~ ~ ~ By: Thomas R. Cou hli Date: Z~f ((~ J ~~( By: Debbie Knippert G~%~~~'6°"' -' D t ~ e: a APPROVED: (CnY PURCFI~ COUNCIL VAL B K ith W tt i ~ ~~ y: e a s D t / ` ^ 2~ ~ ~ ~G ~ ' a e: 1- 15 l Date: rtt' o .. ~i~ APPROVED: (C ATTES ' - S1~AL By: Mayor ammy de ee Date - By: City Clerk, Jaycee Hohan 7 '" ~~ i : Date: -~. - q ~ ~ d ~: '''r~~~COt ~ r~ il/NT~ ~~`~~~~``` Memo To: Jaycee Holman, City Clerk Frown Keith Watts, Purchasing Agent CC: Tara Green, Stacy Kilchenmann, Gene Bennett Dale: 1/15/09 Re; January 20 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the January 20, 2009 City Council Agenda Department Reports for Council's consideration. Multiple Budgeted Contract Amendments for the New City Hall Building AAtronics -Budgeted Contract Amendment No. 5 - $750.00 -Owner Initiated. Install owner furnished equipment SBI -Budgeted Contract Amendment No. 6 - $2,296.Q0 -Owner Initiated Changes. Install owner furnished display cases. Sunshine Landsca~ - Budgeted Contract Amendment #1 East Parking Lot - $7,797.00 - Architect/DesigNContractodACHD Initiated Changes. Terra West -Budgeted Contract Amendment #1 -East Parking Lot - $19,364.00 - ArchitectlDesigNACHD initiated changes. TriState Electric -Budgeted Contract Amendment #1 -East Parking Lot -$2,343.00 -Owner lnitated Changes. TTE-Pn~onn -Budgeted ContractAmendment #5 - $3,386A0 -Owner initiated Changes. Recommended Council Action: Approve Multiple Change Orders for additional work for a Not To-Exceed amounts listed above for a total amount of $35,945.00 and authorize the Mayor to sign and City Clerk to attest Thank you for your consideration. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT NO.O5 PROJECT NO. CH-06-001 DATE: 11PLM08 EFFECTNE DATE: CONTRACTOR: AA TroniCs PROJECT: MERIDIAN CITY HALL -Phase 3 Tenant Improvements The Contractor is hereby directed to matte the following changes from the Contract Documents and Plans. Description; Install Owner furnished equlpmerrt. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendmern: Additional scope or revisions per City of Meridian request Attachments: Change Items description, dated 11/3108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $204,378.72 Origins! ConVad Times: Substantial Completion 8128/08 Net changes form previous Budgeted Contrail Amendment Net changes form previous Budgeted Contrail Amendment No. 01 to 04 No._ to _ (calendar days) $8,962.86 None Contrail Price Prior to the Budgeted Contrail Amendment: Contrail Times prior to this Budgeted Contrail Amendment (calendar days or date) $213,341.58 8!2812008 Net Inrxeasa (deer+ease) of this Budgeted Contrail Amendment: Net Increase (decrease) of this Budgeted Contrail Amendment (calandar days or date) $750.00 None Contrail Pricy with all Approved Budgeted Contrail Contrail Times with all Approved Budgeted Contrail Amendment. Amendmer~ (glendar days) $214,091.58 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ACCEPTED: (CONTRACTOR) Petra Inc. AA Tronics ~ By: Thomas R. Cou hli ~i~~ l'" -' BY: OebGie ICnippert ~~ Date: f Z,J/ ~ Date: APPROVED: (CITY PuRC COUNCIL VAL By: Keith Watts Date: ~ . ~~ /~ v ` Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: Cily Clerk, Jaye Holman Date: Date: 323-4500 Bo~sl:, mAxo 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: Install Owner's Equipment DATE: 11/24/2008 PR07ECT: Meridian City Hall 708: 060675 TO: Attn: Debbie Knippert CONTRACT NO: 37 AATronics 10 N Liberty St. Boise, ID 83704 Phone: 208-343-0900 Fax:208-344-9087 REc CO To: AATRON From: CITYMER Numlu7r:00004 DESCRIPTION OF CHANGE **AII taxes are included in costs** Per Proposal dated 11/20/08. Tax Tax Net Item Descxipt~on Qua~I Units Unit Price Rata Amount Amount 00001 Install Owner Famished Equipment. Install and connect one 60° and sbc 26" flat 2.000 LS $750.00 0.00°k $0.00 $750.00 screen TN's with wall mounts per City of Meridian request. Ns, waU mounts and cabling supplied by others. Unit Cost: $750.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 O.O% GC markup: .00 Toil: $750.00 The Original Contract Sum was ................................................................................................. $204,378.72 Net Change by Previously Authorized Requests and. Changes ................................................ $8,962.86 The Contract Sum Prior to This Change Order was ...................................................... $213,341.58 The Contract Sum Will be Increased .................................................................................. $750.00 The New Contract Sum Including This Change Order ...................................................... $214,091.58 The Contract'Time Will Not Be Changed ................................................................................. The Date of Substantial Completion as of this Change Order Ther,OFore is ..~ .......................... ____ ACCEPTED: r AAT ~,.,_~~.•.itetra Incorporated l A Ar itects sy: u u sy: By: Illou Debbie Knip Date: 1~4,1~pp8 no ~ ~ I I Steve Christensen om C gh ~ Date: 1 /7 ~ ~ Date: 1.1L24J2888 ~ ~ . ~ Q~ ® T . MERIDIAN CITY HALL PROJECT NO: CH-06-001 AATRONIC, INC -Phase 3 (37) CHANGE ORDER NO 5 11 /24/08 CHANGE ORDER ITEMS 1 - - Install Owner Furnished Equipment. 750.00 Install and connect one 60" and six 26" flat screen TV's with wall mounts per city request. TV's, wall mounts and cabling sublied by others. AAtronics quote 11/20/08 750.00 • January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLfCANT ITEM NO. S-~ REQUEST Budgeted Contract Amendment No. 6 with SBI for $2,295.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS Se® aftachecl Date: Phone: Staff Initials: Materials presenfed at public meetings shah become properly of the City of Meridian. • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT N0.06 PROJECT NO. CH-06-001 DATE: 11/17/08 EFFECTNE DATE: CONTRACTOR: SBI CONTRACTING PROJECT: MERIDIAN CITY HALL -Phase 3 Tenant Improvements The Contractor is hereby directed to make the fallowing changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI#162 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachments: Change items description, dated 11/08108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $110,000.00 Original Contrail Times: Substantial Completion 8128/08 Net changes form previous Budgeted Contrail Amendment: Net changes form previous Budgeted Cornrail Amendment: No. 01 to 05 No._ to _ (calendar days) $1,895.00 None Contract Price Prior to this Budgeted Contrail Amendment: Contract Times prior to this Budgeted Contrail Amendment: (calendar days or date) $111,895.00 s/2e/2oos Net Increase (deewa~e) of this Budgeted Contrail Amendment: Net Increase {decrease) of this Budgeted Contrail Amendment: (calendar days or date) $2,295.00 None Contract Price with all Approved Budgeted Contrail Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $114,190.00 Substantial Co letion 2008 RECOMMENDED: (CONSTRUCTION ER) ACCEPTED: (C NTRA ) Petra inc. SBI Contracting By: Thomas R. Coughlin g~g~.g~-G~ , ~,~~ Date: /'! 2 ! Date: APPROVED: {CnY URC SIN E~/ J - J COUNCIL APPROVAL / (Ip / By: Keith Watts ~~~~-ttrur-rlrlyr~'''i 1• a O .a ®,~ OF Date: 1,. /C ^ vQ __ Date: `~ '~ qy ~- c~ tt .~ APPROVED: (CITY)," ~~ ATTES By: Mayor Ta y de W By: City Clerk, aycee Holrrt_Sn S~~ Date: - ~ Date: ~ -~'aa - p ~ '~~,,~'9p~~r psi • OP~`~.`- ,'''~~~~COr r r iu~Y~z~1~~~~~ • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN ID 83642 BUDGETED CONTRACT AMENDMENT ~II~G ~~- ~~-~ Y~ 2CJ BUDGETED CONTRACT AMENDMENT N0.06 PROJECT NO. CH-Q6-001 DATE: 11/17/08 EFFECTNE DATE: CONTRACTOR: SBI CONTRACTING PROJECT: MERIDIAN CITY HALL -Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI~162 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachmerrts: Change Items descriptlon, dated 11!08/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $110,000.00 Original Contrail Times: Substantial Completion 8128108 Net changes form previous Budgeted Contrail Amendment: Net changes form previous Budgeted Contrail Amendment: No. 01 to 05 No._ to _ (calendar days) $1,895.00 None Contrail Prig Prior to this Budgeted Contrail Amendment: Contrail Times prior to this Budgeted Contract Amendment: (calendar days ar date) $111,895.00 8126!2008 Net Increase (deeFeace} of this Budgeted Contrail Amendment: Net Increase (decrease} of this Budgeted Contrail Amendment: (calendar days ar date) $2,295.00 None Contrail Price with all Approved Budgeted Contrail Contrail Times with all Approved Budgeted Contract Amendment: Amendment: (~~ dam) $114190.00 Substantial Co letion 8 /2008 RECOMMENDED: (CONSTRUCT1oN ER) ACCEPTED: (C NTRA R Petra inc. SBI Con#racfing By: Thomas R Coughlin ~- ~ • ~,~~ Date: !,! 2! Date: APPROVED: (CnY P~ SIN E~11)/ / / COUNCIL APPROVAL / By: Keith Watts (I Date: ~ ,- ~~ ~ U~ Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: i CHANGE ORDER No. 00006 323-4500 BOISE, IDAHO RC`E-1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI#162 Indoor Display Cases PROJECT: Meridian City Hall DATE: 11/7/2008 JOB: 060675 TO: Attn: Bob Gaige SBI Contractlng mail: 22.8 E. Plaza #193 CONTRACT NO: Phys:11400 W Exec. Dr. Ste. A, Boise Eagle, ID 83616 Phone:208-376-5200 Fax: 208-376-5201 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** 27 Tax Tax Net Item Description Quantity Units Unit Price Rate Amount Amount 00001 ASI#162 Indoor Display Cases (COR#12)- Furnish and install 2 indoor display 1.000 LS $2,295.00 0.00% $0.00 $2,295.00 cases- Model SFMB 3636. SBI quote 11/3/08. City request. Unit Cost: $2,295.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: 00 Toil: $2,295.00 The Original Contract Sum was ................................................................................................. $110,000.00 Net Change by Previously Authorized Requests and Changes ................................................ $1,895.00 The Contract Sum Prior to This Change Order was ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, $111,895.00 The Contract Sum Will be Inca~eased ................................................................................... $2,295.00 The New Contract Sum Including This Change Order ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, $114,190.00 The Con -Time Will Not Be Changmi ................................................................................. The Da of Subs~tial Completion as of this Change Order Theretnre is_ .............................. SBl 'n~~`/~L/~%` Petra Incorpor~i LCA chite A By: // By' By: `~ Tom Coug lin Steve Christensen Date: ~ Date: ~~ ~ Date: ~' /t a / c~j r:+P~ita+n MERIDIAN CITY HALL PROJECT NO: CH-06-001 SBI CONTRACTING -Phase 3 (27) CHANGE ORDER NO 6 CHANGE ORDER ITEMS ~'~ 11/06/08 ASI & RFI Changes 1 ASI 162 Indoor Display Cases (COR#12) 2,295.00 Furnish and install 2 indoor diplay cases -Model SFMB 3636 SBI quote 11!03/08. City request $ 2,295.00 Page 1 of 1 • January 16, 2009 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST BUd~ Landscape for January 20, 2009 ITEM NO. S-C ~eted Contract Amendment No. ] E. Parking Lot with Sunshine ,797.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: See a#ached OTHER: Contacted: Date: Phone: Emailed: Staff Initials: MaterMis presented at pubUc meetings shall become properly of the oily of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER t ~~ ~c.~a i ~o-v-l - u • { CHANGE ORDER NO. 01 PROJECT NO. CH-06-001 DATE: 12/31/08 EFFECTIVE DATE: CONTRACTOR: Sunshine Landscape PRO.fECT: MERIDIAN CITY HALL - Phase V -East Parking Lot The Contractor Is hereby directed to make the following changes from the Contract Documents and Pions. Description: Incorporate revisions per ASI 8135 8 ASI #155 ALL OTHER TERMS AND CONDITIONS REMAtN THE SAME. Reason for Change Order. Additional scope or revisions per listed ASPS Attachments: Change order items description, dated 12t3U08, wilt contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $57,317.37 original Contract Times: Substantial Complet~n 12/5J08 Net changes form previous Change Orders Net ranges form previous Change Orders No. 0 to 0 No._ to _ (calendar days) $0.00 None Contrail Price Prior to tl~is Change Onier. Contrail Times prior to this Change Order. {calendar days or date) $57,317.37 s/28i2oos Net Incxease (decxease) of this Change Order. Net lncxease (decrease) of this Change Order. (calendar days ~ date) $7,797.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $65,114.37 Substantial Completion 8!28/2008 RECOMMENDED: (COWSTRUCTION ) ACCEPTED: (CONTRACTOR) Petra Inc. Sunshine Landscape By: Thomas R. Coughlin By: Levi D~udc Data: ~ 4 O Date: ~/~ APPROVED: (CCfY PU G COUNCIL APPROVAL eith Watts t~Hl+ttrrrrr~~ /r~U ~a Data: '''/, ``` Date , , APPROVE ATTEST: L ~ ,,~iP0111,~~~ vj',~ ~ O By. Mayor Tammy aril By: City Clerk, oee Holmlart S~i ~ T fJ lijJ Date: .. ~ ~ % Date: / GZa _~ ~ .~ 'gyp ~T ts-c ,'` ~.O ~~ ~.,~ q~ 1dP `~. ..r ....., r, ., ~ u • 6 • CITY OF MERMAN 33 EAST IDAHO MERIDIAN, ID 83842 CONTRACT CHANGE ORDER CHANGE ORDER NO. 0'1 PROJECT NO. C.H-08~! DATE 1?l31108 EFFECTNE DATE: PROJECT: MEWODUV CITY HALL - Phase d - Est Paddng Lot Contractor ~ herett9/ directed ~ make the fogowlnp from the Cat6act Doae aril Piano Nsarlpthxr. ha~rperate nsr~lene per ASI Eta d. A811E1~ 07'F~R TERMS AND COINER REYNN THE lFRIUIE ion for Change Order: AddiSoral swps or revMoru per listed A81's Cow Price Prior to tlds Chango Order: Contract Tie prbr b Eris Change Order: tdapa~d~) $57,317.37 88/2008 Net Irate (deons~e) of ibis Change Order: Net btarease (dea~se) of the CharOe Order. (catanear soya erdal9) $7,797.00 I~ne CorNraat Price arm a8 Approved Charge Orderer CoTtrtres wNt ag Approved Change Ord®re: (calendar days) 585,144.37 Substarttlal Cotnpletiott 8l2812~ RECOMMENDED: (CON81Rl1CnON ) ACCE . (CCNiRACTO~ Petra inc. Sunsheie R ~ - Date: /9 ~n ~ Dabs: /!/ ~ PROVED: cant ~ ~1 _ wuivc~~ nrrrtvvn~. Br• ic~ah v~ /~/ Date: ~ _ ~ ~ _ D o~be: APPROVED: team - TTESr: ~; AAa~eor Tammy ~ weerd 1c~y: Cihr Cleric. Jaycee Hokrnn CHANGE ORDER No. 00001 323-4500 BOISE, IDAHd RCE-1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI #136, #155 - Phase V DATE: 12/31/2008 PR07ECT: Meridian City Hall SOB: 060675 TO: Attn: Levi Duckett CONTRACT NO: 58 Sunshine Landscape mail: PO 13ox 724 phys: 850 E. Franklin Dr. Meridian, ID 83680 Phone:208-8848036 Fax: 208-898-9711 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Tax Tax Net Item D~iptlon Q~etitt/ Unifzs Veit Price Rate Amount Amount 00001 ASI #136 -East Parking Lot Revised drawings (COR#07). Incorporate ACRD 1.000 LS x.00 0.00°l0 $0.00 $0.00 cammerds and requests. 00002 ASI #155 -Trade Paver Walkway (CAR#08). Pavers for concrete walk. 1.000 LS $7,797.00 0.00°Jo $0.00 $7,797.00 Sunland quote 12/30/08. Unit Cost: $7,797.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $7,797.00 The Original Contract Sum was ................................................................................................. $57,317.37 Net Change by Previously Authorized Requests and Changes ......................................:......... $0.00 The Contract Sum Prior to This Change Order was ...................................................... $57,317.37 The Contract Sum Will be increasa! ................................................................................... $7,797.00 The New Contract Sum Including This Change Order ...................................................... $65,114.37 The Contract Time Will Not Be Changed ................................................................................. The Date of Su_bslantial Completion as of this Change Order Therefore is ~ ............................. ~unsili7e ~ Petra Incorporat i LCA Ar ts, P r Levi Duckett T nghlin Steve Christensen Hate: / & D Hate: ~ q 6'S8 Here: ~~p9' ;~ MERIDIAN CITY HALL PROJECT NO: CH-08-001 SUNSHINE LANDSCAPING (58) -Phase 5 East Parking Lot 12/31/08 CHANGE ORDER NO 1 CHANGE ORDER ITEMS 1 ASI 136 East Parking Lot Revised Dnrogs (COR#07) 0.00 Incorporate ACRD comments & requests 2 ASI 155 Railroad Track Paver Walkway (COR#08) 7,797.00 Pavers for concrete walk. Sunland quo#e 12/30/08 7,797.00 Page 1 of 1 January 16, 2~9 i MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 5-I3 REQUEST Budgeted Contract Amendment No. 1 E. Parking Lot with Terra West for $19,364.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAWO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Cl#y of Mertdion. • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER r (~~( lE"CI I -{~ ~ U y CHANGE ORDER NO. 01 PROJECT NO. CH-06-001 DATE: 12/26/08 EFFECTIVE DATE: CONTRACTOR: Terra Wit, Inc. PROJECT: MERIDIAN CITY HALL - Phase V -East Parking Lot Ths Contractor is hereby din3cted to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions for A31 #140, ASI #141, ASI #136, ASI #'14T, ASI ix'16b, and ASI 0'184 for Misc. Work Changes ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order. Additional scope or revisions per listed ASI's and RFI's Attachments: Change order Items description, dated 12/28f08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $127,900.00 Original Contract Times: Substantial Completion 10/31108 Net changes form previous Change Orders Net changes form previous Change Orders None No._ to _ (calendar days) $0.00 None Contact Price Prior to this Change Order. Conrtract Times prior to this Change Order. (calendar days or date) $127,900.00 tor~lrtooa Net Increase (dF7Creese) of this Change Order. Net Increase (decrease) of this Change Order. (glendar days or date) $19,364.00 None Contract Price with aA Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $947,264.00 Substantial Completion: 10/31/2008 RECOMMENDED: (CONSTRUCTION G / ACCEPTED: (COWTRACTO Petra Inc. ' Terra West, Inc. C~' ~GcG~ By: Thomas R. Coughlin By: Drew Biessinger Date: ! g D Date: ~~ APPROVEb: (CITY PUR Sl GEEt~ , / / COUNCIL APPROVAL By: Keith Watts Gj / !~ a ~ , ~ r-ru;,,,~r~~ Date: ~ S- D Date: ,.~~,` p~`'~~.,, q APPROVED: {CITY) - .~f7d11~•f/ ATTEST: /_. \ T~Q '~ ~-~ ~ By: Mayor ammy de W By: City Clerklerk, a~man EAL Date: ~ Date: _~ _ ~.~ %~9pq 'fir ~s~ ~ ~.c~~~°``.<' '`''','~r~Nrty~ ~r~ttl~~,v,,```` CITY OF MERIDIAN 33 EAtli'T IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER Uri Feu U 11 (3E ORDER 1~. 01 PRO IECr MO. CH-06-001 DATE: 12<~fOB EFFECTME DATE: Terra 1RIesE, . ..w..v.. .Y.GIt1YUL7 411 7 r'V'lLL - rnes~ v - CSC ~'BrICn19 LOi The COrdracbar ~ hB~ d11+aCt8d ~ marGa tt~ follotMt~ frwn ~ Contract ettd Pte. Descrip8on: Irmorpareta envisiorta for A811p140, ASI X141, ASI tH~, ASi d'14T, A$I iil5ii, end A81 X184 for aAisc. VYork OTHER TElitillS ANO C.OMDI'r10N~ REflsA1M THE 8ANlE. ~n for Mtge Orr. AddKPorml scapa or revislorts par I~tad ASrs and RR's Ch~tga order desorlptlon, daletl 108, with contractor quotes Original Contract Price $127,80D.00 Net dtanSea form previous Charge Orders Mono final Conbad Ttrt~s: Sut>~rtiai Completion 10!31!08 dtang~ fam previous Chats Orders _... ~. tom' ~) Contnad Price Prior to Change Orden: Corsred T"enes prior to ttt~ Cftange Order. (csier~r daps ordate) $127,900.00 10i31~ Mat Increase (dr:deease) ~ this Change Order. tit Irt (detxease) of ih~ Charrga Order: ( daps ordate) $19,364.00 p~ cordracx Price vdtlt as Approves Change Orders: Corttrad Tlm~ wit all approves change O caaps> $147,~'4A0 Sut~rltlai Completion: 1Q/31/Z008 RECOIir}MEMDED: (corrsTRUCt»M ~ Petra Its. ~ ~ ~_ ~ ~ ----(c~t»~neA l~ ~~G~ Terra West, Inc. ar: Thom R c~i!6n ~/~l/~i l//"/l ~s`•,~.r ~g~ ik~„ _- !(atilt watts - a' ~ RovED: Icrr~ Mayor Tattmtp de Weerd aP>~av~u. City Ci~1c, Jata:ee Ftalman 1--_.~-.._. • CHANGE ORDER No. 00001 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE• (208) 323500 • FAX• (208) 323507 TITLE: ASI & Misc. Changes - Phase V DATE: 12/31/2008 PROJECT: Meridian City Hall 708: 060675 TO: Attn: Eric Howard CONTRACT NO: 59 Terra-West mailing : ~ Box 904 phy:15977 Gunfire Rd, Caldwell 83607 Eagle, Idaho 83616-0904 Phone: 208-459477 Fax:208-459-6211 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are Included in casts** Item ~~ Tax Tax N~ Qua~ty Unlts Unit Prl®e Rabe Amount Amount 00001 ASI #140 -Contaminated Sail Removal (COR #11). Remove and disp~e of 1.000 LS $4,337.00 0.00% $0.00 $4,337.00 contaminates soil an old gas station stie as directed by MTI per City direction. Terra-West Work Order WO-0i, dated 9/9/08. 00002 ASI #1412 -Monitoring Wellhead Detail (COR #12). Add new stteel sleerre 1.000 LS $1,100.00 0.00% $0.00 $1,100.00 casing & IId tb 10 existing monitoring wefts. Terra-West quote 12/1/08. 00003 AST #136 -East Parking Lot RevLsed Drav~irx~s (COR #14). Irtsrall one 1.000 LS $3,978.00 0.00% $0.00 $3,978.00 additional catch basin in the alley and add striping and signs per ACRD comments. Terra-West quote 12/1/08. ($2,118.00). Extra prep/denm. Take out additional sldewatk & approach at Zamzaws per ACRD, safety fence at intersection for irrigation box. Terra-West dote 12/10/08. ($1,860.Q0) 00004 ASI #147 -Precast Parkng Bumpers (COR #15). Famish and install 11 precast 1.000 LS $951.00 0.00% $0.00 $951.00 parking bumpers for east partdng lot only. Terra-W~t quote 12/1/08. 00005 ASI #155 -Railroad Track Paver Walkway (COR #16). Prep area for wrxrete 1.000 LS $927.00 0.00°to $0.00 $927.00 walk. Terra-West Quote 10/24/08. 00006 ASI #164 -Irrigation Box & Manhole Revisions (COR #18). Famish and install 1.000 LS $8,071.00 0.00% $0.00 $8 071.00 revised precast Irrigation box and new manhole. Terra-West quote 12/2Z/08. , Unit Cost: $19,364.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: ~0 00 Total: $19,364.00 The Original Contract Sum was ................................................................................................. Net Change by Previously Authorized Requests and Changes ............................................. $iZ7,900.00 $0.00 ... The Contract Sum Prior to This Change Order was ...................................................... $iZ7 900 00 The Contract Sum 1A/ill be increas~ ................................................................................... , . $19,364.00 The New Contract Sum Including This Change Order ...................................................... $147 264 00 The Contract Time Will Not Be Changed ............................ , . ..................................................... The Date of Substantial Completion as of this Change Order There re is .......................... Petra Incorporated ~,:~ . I.CA Arc itects, P Bye .~ gy; . o Co in Steve Christensen Date: ~ ®` Date: ~ ~ s`p o MERIDIAN CITY HALL PROJECT NO: CH-06-001 TERRA-WEST INC (58) - Phase V East Parking Lot CHANGE ORDER NO 1 12/26/08 CHANGE ORDER ITEMS 1 ASI 140 Contaminated Soil Removal (COR#11) 4,337.00 Remove and dispose of contaminated soil on old gas station site as directed by MTI per city direction Terra-West work order W0-01, dated 9/9/08 2 ASI 14i Monitoring Wellhead Detail {COR#12) 1,100.00 Add new steel sleeve casing & lid to 10 existing monitoring wells. Terra-West quote 12/1/08 3 ASI 136 East Parking Lot Revised Drwgs (COR#14) 2,118.00 Install one additional etch basin in the alley and add striping and signs per ACRD comments Terra-West quote 12/1!08 Extra prep/demo, take out additional sidewalk & 1,860.00 approach at Zamzows per ACHD, safety fence at intersection for irrigation box. Terra-West quote 12/10/08 3,978.00 4 ASI 147 Precast Parking 8umpers(COR#15) 951.00 Fumish and install 11 precast parking bumpers for east parking lot only. Terra-West quote 12/1/08 5 ASI 155 Railroad Track Paver Walkway (COR#16) 927.00 Prep are for concrete walk. Terra-West quote 10/24 6 ASI 164 Irrigation Box & Manhole Revisions (COR#18) 8,071.00 Fumish and install revised precast irrigation box and new manhole. Terra-West Quote 12/22/08 19,364.00 Page 1 of 1 C _I January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT REQUEST Eiec~ic for ITEM NO. S-E Contract Amendment No. 1 E. Parking Lo# with Tri-State AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See adtached Date: Phone: _ Staff Initials: Materials presented at public meetings shall become property of the CNy of Meridian. • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID $3642 BUDGETED CONTRACT AMENDMENT Cs~QQed t -6 -65 BUDGETED CONTRACT AMENDMENT N0.01 PROJECT NO. CH-06-001 DATE: 12/28/08 EFFECTIVE DATE: CONTRACTOR: TRI STATE ELECTRIC PROJECT: MERIDIAN CITY HALL - Phase V East Parking Lot The Contrat~or is hereby directed Lo make the following changes from the Carttract Documents and Plans. Description: Incorporate revisions per ASI #136 and requested additional miscellaneous work. ALL OTHER TERAA3 AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI and requested additional work Attachments: Change Items description, dated 10/108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $67,540.00 Original Contract Times: Substantial Completion 12/5/08 Net changes form previous Budgeted Contrast Amendmenn: Net c~tanges form previous Budgeted Contrail Amendment: No. 00 to 00 No._ to _ (cal~dar days) Norte Contract Price Prior to this Budgeted Contrail Amendment: Contract Tunes prior to this Budgeted Contrail Amendmer>x (caletdar days or date) $67,540A0 12/5/2008 Net Increase (~leere~) of this Budgeted Contract Amendmer~ Net Increase (decrease) of this Budgeted Contrail Amendment (calendar days or date) $2,343.00 None Contract Price with all Approved Budgeted Contrail Contract Times with atl Approved Budgeted Contract Amendment: Amendment: (calendar days) $65,883.00 Substantial Completion 12/5/2008 RECOMMENDED: {CONSTRUCTION MA R) CCEPTED: (CO TOR) Petra Inc. ~ Tri State Electri ~~ /1 ~n By: Thomas R. Coughli By Jay Gooden `•J ~p ~-- Date: ` `2 09 Dam: p 1 ~ o~c ~~$ APPROVED: (crfY PUR SI G6nm COUNCIL APPROVAL G//~ `~`,~~~~runrrrrrr~r~ ~ By: Keith Watts (~ ~ l ~o -~~ ~'4~~y Date: ~ l ~ - o~ Date: ~°R+ , r APPROVED:: {CITY)`/ ~ ATTEST: _ ~ /j ~~~~~~~ _ '" i~L By: Mayor Tammy de W By: City Clerk, eycee Holman . p Date: ~. _ ~ -. s ~- p r is ~~ .,~ q L,OC1~t'Y , ~pt~,. i~~~r,`rr, t i t I n u~N~~` CITY OF MERIDIAN 33 EAST ~AHO fYIERfDIAN, ID 83542 BUDi~ETED CONTRACT AMENDMENT . c6~ur[ea ~-6-og BuocETEO coNTRacr nnrr No. 07 PROJECT NO. CH-08-0d1 DATE: 1ZI~/08 Et=t~crn~E DATE (CONTRACTOR TRI STATE ELECTRIC PROJECT: MERIDIAN CITY HALL - Phi V East PatkMo t at Carr6aebar ~ heretq- direc6ad to make the chan{fes inarr the Comet Doctmrerde ara! Plarrs. orlptlon: Irworpor~e rerfstone per A8t d136 arai requested mldittonal m>sae9arraous worlr. OTHER TERIttB M~ CONDITIONS REl1AMt THE t#AYE. wn for Budged Contract ~dnrenb Additional scope or revisiorra per Ikrbed ASI and requested addltlorrel worts Change stems dsewitrtion, dated 1tW41~. ~ owrtr~borquotss CHAN(fIE tN CONTRAC'T PRICE: CHANCE IN CONTRACT TflME8: Original Contract Price ~-1,540.00 c~ectTin,e~: Sub~ntisl Canp~ar 1?J5/08 Net farm previo~ Cow Arrr~n~ Nat changes form preulateo Budgeted Cataract Arrmndment No. ~ to ~ Na._ to _ (~mraayst Cotttraat Rrioo Prbr to tl>is Contrsd A~ Contract Timee prior to this Budgeted Contract Arrremdmenk (tele~ar days ~d~ $67,540.00 1?JStZOt38 Net Imxasse () ~ tide Budged Cotttr~t llrtm-rdrrrerrt Net Inge (de~aeaee) of title Budgeted CoMr~t Arrrendtnerrr (r~rtdar deya ar det~ ~.~-~ Su6starrtfal Comptt;ftlan 12/6 RECO~roED: ccowsrRt eirn ~ r Petra inc. ~ Tri Sfiate _ ~ ~c~-n By. Thomas R Sy: Jay Qoaiilen ~- l Date: ~ ~Z 09 D~ p (locc~f~ ~ APPROVED: (CIiY COUNGLAPi~VAI. By: I~i- t+va~ ~p~~/~y. ~~~~ / ~ ~~ t~O~GY. (~^~ ~/ - (Tammy ~ tilteerd City Clark, Jaycee I~bruvt • • CHANGE ORDER No. 00001 solsE, IDAxo 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHQNE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI #136 - Phase V DATE: 12/31/2008 PROJECT: Meridian City Hall 70B: 060675 TO: Attn: ]ay Chen CONTRACT NO: 53 Tri State Electric 7790 Mossy C.up Boise, ID 83709 Phone:208-362-4636 Fax: 208-362-1716 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Tax Tax Ned: Item Description ~aM3t~f Units Unif Prise Ram Ant~~rt Amount 00001 Ught Bollards at Meridian & Broadway - SW comer. Delete fnstailatlon of 3 1.000 LS ($1,835.00) 0.00% $0.00 ($1,835.00) bollards per MDC/City request TrhState quote 12/16/08. 00002 Add duplex power outlets to seven tree wells per City request. TrI-State quote 1.000 LS $4,178.00 0.00% $0.00 $4,178.00 12/16/08. 00003 ACHD Revisions kOR #77) 1.000 LS $0.00 0.00% $0.00 $0.00 Unit Cost: $2,343.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: ~ .00 Total: $2,343.00 The Original Contract Sum was ................................................................................................. Net Change by Previously Authorized Requests and Changes ................................................ $67,540.00 $0.00 The Contract Sum Prior to This Change Order was ...................................................... $67,540.00 The Contract Sum Will be increased ................................................................................... The New Contract Sum Including This Change Order ...................................................... $2,343.00 $69 883.00 The Contrast Time tNlll N t ta Ch d , o e ange ................................................................................. The Date of Substantial Completion as of this Change Order Therefore ism ............................. ACCE Tri S e Ei ctricl Petra By~ G ~) L ~ By: Jay Gooden© Date: ~ l } c~S, I ~ l a<~ Date: LCA Ar itects, P By' ~,tb-- Steve Christensen Date: ~~~ /OC MERIDIAN CITY HALL PROJECT NO: CH-06-001 TRI-STATE ELECTRIC (53) -Phase 5 East Parking Lot 12/26/08 CHANGE ORDER NO 1 CHANGE ORDER ITEMS 1 Light Bollards ~ Meridian 8~ Broadway - SW comer $ (1,835.00) Delete installation of 3 bollards per MDC/City request Tri-State quote 12/16/08 2 Add duplex power outlets to seven tree wells per $ 4,178.00 City request. Tri-State quote 12/16/08 3 ASI 136 ACHD Revisions (COR#77) $ 2,343.00 Page 1 of 1 January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. S-F REQUEST Budgeted Contract Amendment No. 5 with TTE-Preconn for $3,396.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emaiied: See altctched Date: Phone: Staff Initials• Materials presented at public meetings shall become property of the ctiy of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED C®NTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT N0.05 ~PROJECTNO. CH-0$-001 ~ CONTRACTOR: TTE-PreCOm PROJECT: MERIDIAN CITY HALL -Phase 3 Tenant Improvements Tha Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Relocate Phone and Data Jacks. Relocated, rewired and repalnsd. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: City of McNdtan request Afl~chmards: Change Items description, dated 14/23/08 with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original COntraCt Price $219,000.00 Original Contract Times: Substantial Completion 8/28108 Net changes form previous Budgeted Contrail Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 04 No._, to _ (calendar days) ($19,323.41) None Contrail Price Prior to this Budgeted Contrail Amendmer~ Contract Times prior to this Budgeted Contrail Amendmern: $199 676 59 (~~ d~ or date) , . 812a/2oos Net increase (deereaee; of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contrail Amendmerrx $3 396 00 (calendar days or date) , . None Contract Prig with all Approved Budgeted Contrail Contrail Times with all Approved Budgeted Contract Amendment: Amendment: $203,0T2.S9 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ACCEPTED: (CONTRACTOR) ' Petra Inc. TTE-PreGom By: Thomas R. Coughl n By: Nic Astleford - Date: ~~ ~ ~ gate: _ 9 ~ APPROVED: (CnYP~ AG COUNCIL APPROVAL ``,~~~tr~~-Nirrrrrr' B : ~elth Watts ``' /i y V, y q ~^ao ,.a® ~ Date: ~, ~s-_ ~ Date: rFo ` APPROVED: (CI7'Y)~ ' /,., ~~~j~.P~f~ ATTEST: _ a _ CJE~L Ma or T By y ammy de ee Date: - By: City Glerk, Jay Holman ? '9~ ,~ Date: - tls. ~ . -v -. ,,,r ., .~ ~,, o ~~ '''~'''rrrOrri,l ~~~~,;,,~~~* • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT ~~ca... e~~ a y ~6 ~ BUDGETED CONTRACT AMENDMENT NO.OS PROJECT NO. CH-06-001 TTE-PreCom - Phase 3 The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. DeacHption: Relocate Phone and Data Jacks. Relocated, r~nrired and repaired. OTHER TERMS AND CONDITIONS REMAIN THE SAME. wn for Budgeted Contract Amendment: City of McNdian request. Change Items description, dated !0!23/08 with contractor quotes ~.run~ae in wn r rwc ~ r~RtcE: CHANGE IN CONTRACT TIMES: Original Contract Price $219,000.00 Original Contract Times: Substantial Completion 8!28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment No. 01 to 04 No._ to _ (calendar days) ($19,323.41) None Contrail Price Prior to this Budgeted Contract Amendmerd: Contract Times prior to this Budgeted Contract Amendment $199,676.59 (~~~~ days ~ ~) 8nanoo8 Nst Increase (deerease} of this Budgeted Contract Amendment: Net Incxease (decxease) of this Budgeted Contract Amendment $3, 396.00 ~ (calendar days or date) None Contrail Price wwithh all Approved Budgeted Contract rn~,~ r~..,~ ,.art, on e...,.m,~ Q, ~a..~ r•..-s.....~ ocus,ur~.aa Substantial CompleSotl 8/28/2008 RECOMMENDED: (CONSTRUCTION NIA ACCEPTED: (CONTRACTOR) ` Petra Inc. TTE-PreCorn By: Thomas R Cough! By NicAStieford'' bate: ~y ~ ~ ogee: 9 ~ APPROVED: (CITY PURL AC3E COUNCIL APPROVAL By: Keith Watts Date: ~ /s,,,.. O Date: APPROVEb: (cn~ - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: ~: _ 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (Z08) 323500 • FAX: (208) 323-4507 T1TL.E: Relocate data outlets - Phase ffi DATE: 11/21/2008 PROJECT: Meridian City Hall 70B: 060675 TO: Attn: Nlc Astleford CONTRACT NO: 36 TTE-PreCom 710 S Orchard St. Boise , ID 83705 Phone: 344-3660 Fax: 344-0095 RE: CO To: PRECOM From: CITYMER Number: 00004 DESCRIPTION OF CIiANGE * * All taxes are Included in costs * Tax Tax Net item Des~lp~n Quantity Units Unit Prig Railer Amount Amount 00001 Relocate Phone and Data ]acks. Relopted, rewired, retested and repa(red 1.000 LS $3,011.00 0.00% $0.00. $3,011.00 multiple phone and data gadcs on flrst floor south based on City of Meridian request. PreCom invoice 10591, dated 10/30/~. 00002 Relocate 5 phone/datd locations on 2nd floor fram floor boxes to wall locations 1.000 LS $385.00 0.00% $0.00 $385.00 peer City of Meridian request. PreCom invoice 10571 dated 10/29/08. Unit Cost: $3,396.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup:. $0.00 Toil: $3,396.00 The OMginal Contract Sum was ................................................................................................. $219,000.00 Net Change by Previously Authorized Requesla and Changes ................................................ ($19,323.41) The Contract Sum Prior t4 This Change Order was ...................................................... $199,676.59 The Cortitroct Sum Will be inrxeasml ................................................................................... $3,396.00 The New Contract Sum Including This Change Order ...................................................... $203,072.59 The Contract Time Will Not Be Changed ............................................................................... The Date of Substantiial Completion as of this Change Order Therefire is .~ ......................... EXy~C00 -GiRy~e>i~4ety~iaQ BY~ Hate: teea- /2 d~ ~LCA A hitects BYE _ ~ ~ / ~ _ __ per,, r-- ---- Steve Christensen na>:e: MERIDIAN CITY HALL PROJECT NO: CH-06-001 PRECOM -Phase 3 X36) CHANGE ORDER NO 5 CHANGE ORDER ITEMS 11/19/08 Relocate Phone and Data Jacks 3,011.00 Relocated, rewired, retested & repaired multipe phone & data jacks on 1 st floor south based on city request. PreCom invoice 10591, dated 10/30/08 2 Relocate 5 phone/data locations on 2nd floor from 385.00 floor boxes to wall locations per city request. PreCom invoice 10571, dated 10/29108 3,396.00 Page 1 of 1 • • January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2~9 APPLICANT ITEM NO. J~-~s REQUEST 1~ISSIOn, VISIOn, VaIUE;S U~JdatE? AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS OTHER: Contacted: Date: Phone: Emailed: Stuff Initials: Materials preserded at pubUc meetings shall become property of the Ctiy of Medctian. • Existing .~~ Mission -Vision ~- Focus Areasllnitiatives ~~~~ ~ `~. ye, ~ ~ ~ ~ J •a~~, ~8~ B a ~Gp~ Mission; ~';,,~,Y ~e~~9n Meridian is a vibrant and Garin communi that romotes itself as a remier lace to Gve, work, 9 ty P P P ~ ~~ and raise a family ision: The vision adopted by the leaders of our premier city is to promote a safe and vibrant community by implementing the principles and policies of the comprehensive plan. The mayor and council will provide effective and responsible leadership, positive staff development, maximize available resources, and improve connectivity to our community. As a caring city we are committed to fiscal responsibility, public involvement, strategic partnerships and economic vitality Focus Areasllnitiatives: Work together as City Departments with the common goal of guiding growth, providing city services within available resources, organizational excellence, and stewardship of the public trust. ~ Planning For Community Growth S Economic Development o Meet the current demands for services, while anticipating additions and changes. o Follow-up with appropriate programs, policies, ordinances, and resolution to meet those demands- • Providing City Services Wlth Available Resources o i3e responsive, innovative and opportunistic in planning for growth, improving response times, coverage, and ways of doing business. o Find alternative funding sources and operafional efficiencies. • Organisational Excellence o Enhance employee skills and opportunities for succession through training, coaching and mentoring. Positive reinforcement of job performance will result in a work environment that makes employees stakeholders in the success of the City. o Use information technology to enhance staff's ability to respond efficiently and effectively. o Promote the mission and demonstrate City values at all times. Demonstrate our commitment to our core values through our actions. • Stewardship of the Public Trust o Participate in, and accountability to, public involvement, outreach, and collaborative partnerships to improve the trust, support, and confidence of our community in our stewardship. o Demonstrate financial responsibility. Regularly evaluate fee assessments and monetary oversight processes to maintain fiscal solvency. o Develop a system for providing consistent, understandable, accurate, and complete information regarding city records and access to city information. ReViSeCI Mission -- Vision -- Focus Areas/Ini#ia#ives Mission: Meridian is a vibrant community whose mission is to be a premier city to live, work, and raise a family. Vision: The City of Meridian's vision for 2025 is to continue to be a safe, attractive, and inviting community that is full of diverse activfies. Meridian delivers quality service, planning, and fiscal responsibility with open spaces, strong partnerships, and various educational opportunities. Culture, unique business ventures, and an abundant choice of jobs make Meridian not just a destination, but a lifestyle. r=ocus Areas/lnttiatives• Work together as City Departments with the common goal of economic excellence, guiding growth, ensuring services meet demand, organizational excellence, and stewardship of the public trust. • Economic Excellence o Create a sustainable economic base through diversified and targeted business and industry growth. o Make a commitment to provide a high quality of life. o Expand the capabilities of our workforce through the support of education and training opportunities. o Diversify the economic opportunities within the comprehensive plan • Strategic Growth o Be responsive, innovative and opportunistic in planning for growth, improving response times, coverage, and ways of doing business. o Find a/temative funding sources and operational efficiencies. o Plan for infrastructure needs and strategic resource development. • Services Meet Demand o Meet the current demands for services, while proactively planning and preparing for future needs. o Follow-up with appropriate programs, policies, ordinances, and resolution to meet those demands. • Arganizational Excellence o Enhance employee skills and opportunities for succession through training, coaching and mentoring. Positive reinforcement of job performance will result in a work environment that makes employees partners in the success of the City. o Use information technology to enhance staff's ability to respond efficiently and effectively. o Promote the mission and demonstrate City values at all times. Demonstrate our commitment to our cone values through our actions. o Positioning the city to have the staff resources to achieve strategic growth and maintain qualify of service • Stewardship of the Public Trust o Demonstrate financial responsibility -accountable to City of Meridian stakeholders to encourage fiscal conservatism and to ensure that all financial transactions of the City are transparent anal defendable. o Participate in, and accountability to, public involvement, outreach, and collaborative partnerships to improve the trust, support, and confidence of our community in our stewardship. o Develop a system for providing consistent, understandable, accurate, and complete information regarding city records and access to city information. L~ January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 5-H REQUEST All Things Transportation Update AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CIiY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at pubNc meetings shall became property of the City of Merioaan. • January 15, 2009 MEMORANDUM TO: Mayor de Weerd, City Council Members CC: Robert Simison, City Clerk FROM: Caleb Hood RE: Transportation Update, November -December 2008 January 20~', City Council Workshop Agenda Item I will be at your 1/20/09 meeting to discuss what has been going on in the transportation realm over the past couple of months. I do not intend to go through all of these projects in detail at the meeting, but rather would be available if you have any questions, concerns or comments you would like to bring up. Below is a summary update of the various transportation studies and roadway projects in process. 1. Studies (lead agency in parenthesis) • E. 31a Street Extension/Alignment Study (City/MDC/COMPASS/ACRD): In November, the City and ACRD sent a letter to COMPASS asking that they evaluate the functional classification of the 3`a Street extension to determine if minor arterial classification is appropriate. City staff met with ACRD and COMPASS staff to discuss the request and staff anticipates a qualitative analysis with accompanying traffic model results in the next few weeks. Staff will present the findings of COMPASS' results to Council when available. Project information is available on the City's website: http•//www meridianciry org/blanning zoning/e 3rd street extension & alignment cstudy/index asp • Fairview Corridor Study (ACRD): Concept Design of Phase 1 of the corridor study is complete. Coordination meetings with ACRD Staff and Parametrix are ongoing Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org • Page 2 on Phase 2. Discussions continue to revolve around corridor visioning and most recently access management and aconnector/collector network. The group has previously indicated support and a need for multi jurisdictional implementation of an access management plan (and the corridor study in general). The corridor, from Curtis to Linder, will someday be 7 lanes wide and will most likely have a center median with limited access points, amid-mile signal between arterials, and a couple areas per mile where U-turns and 3/a turning movements would be allowed. The intent of this comdor study is to increase the capacity -increase functionality of Fairview, a designated transportation corridor. Restriction/Combining of access points, cross-access, and backage road construction is anticipated to occur with the redevelopment of parcels along the corridor. The center median may be installed by ACHD independent of redevelopment. The widening of Fairview will occur through the programming process (CIP-FYWP) -right now Fairview is not a funded project in the draft FYWP for FY10-14 but is in ACHD's CIP. A public information meeting was held at ACHD in mid-December (there were very few attendees from stakeholders along Fairview at this meeting). Another public meeting is planned for the evening of February 18~' at Horizon Elementary. This study should be complete in August of 2009. • Transportation & Land Use Integration Plan -TLIP (ACHD): ACHD is pulling together some of the final draft products and an adoption strategy to present to the agencies in the County. The TLIP Steering Committee has been meeting about once a month to discuss the various maps, plans and policies related to TLIP. There was a Steering Committee meeting on January 5`~ and we discussed the most recent maps and the adoption strategy. Staff has arranged for ACHD Staff to attend the Council's January 20`'' workshop to present the draft policy documents, maps and processes that are coming out of TLIP. Additional information about TLIP is available at: http•//www achd.ada.id.us/Departments/PP/TLIP.aspx. • Ada County Bicycle Master Plan (ACHD): The BMP will provide a strategy to enhance and expand the bicycle facilities with the goal of creating connectivity to areas where bike lanes, routes and paths exist in isolation or are absent. The draft plan documents were reviewed by the ACRD Commission on December 10~`. The Plan will be taken to the cities and the County for review and comment; ACHD Staff will be presenting to the City Council at the February 17~' workshop, prior to ACHD Commission adoption this Spring. • South Meridian Transportation Study (ACHD): This regional transportation plan is being updated now that the City has an adopted land use plan south of I-84 and TLIP is also moving forward. The Study will identify future roadway, intersection and corridor needs for use by ACHD and the City. City Staff has met three times so far (11/12, 11/18 and 1/14) with ACHD Staff and the consultant (URS) to make sure the scope of the update is accurate, acceptable and is what we need it to be. The next project team meeting is scheduled for late February. Public involvement is scheduled for February/March (there is a March 19`~ Public Information Meeting • Page 3 scheduled at Mary McPherson Elementary) with adoption to follow. ACHD and/or URS Staff will present the updated study to the City Council in mid-March (March 17~' City Council Workshop). • Northwest Foothills Transportation Study (ACHD in conjunction with Eagle and Ada County): This study evaluated the impacts that development and planned communities will have on the transportation system in Ada County. Staff sent a letter on behalf of the Mayor and City Council (discussed at the Council's December 16`" workshop) to the ACHD Commissioners. At their December 22nd hearing, the ACRD Commissioners adopted the study. • 20/26 Corridor Study (COMPASS/TTD): This study looks at the need for access management and corridor preservation of Highway 20/26 and documents the safety and economic benefits from good access management. The study broke the 20/26 corridor into three segments -West (Caldwell area), Middle (Midland to McDermott) and East (McDermott to Eagle Road). At the December COMPASS Board meeting the Access Management Plan (AMP) for the 20/26 Corridor was adopted. In addition to access management, an environmental assessment, and right-of--way needs for the three segments of 20-26 were recommended in the study. COMPASS Staff will be working with each agency along the corridor and ITD to ensure multi jurisdictional buy-in for the AMP. Staff anticipates that in February COMPASS Staff, in conjunction with City Staff will present the 20/26 Study to the Council and ask for the Council's support of the Study (by resolution???). Sometime thereafter (if the Council supports the Study), the Council will be asked to enter into a Transportation Access Plan Agreement (TAP) that would implement the AMP. The TAP would be an agreement between the cities, ITD and the highway districts where all agree to only issue/approve access to 20/26 if it is consistent with the AMP. City Staff is also looking into the value of extracting some of the text from the Study into the City's Comprehensive Plan. • SH 16 Alignment/Environmental Assessment (ITD): The project team is moving forward with two alternatives for further analysis. Internal project team work is ongoing. • I-84, Karcher Interchange to Five Mile Environmental Assessment (ITD): Public Hearing was held on December 4~`. Planning Staff provided both verbal and written testimony regarding the importance of the Meridian Road Interchange Rebuild aspect of this study; Linder Road Overpass was not evaluated in the EA. This study is funded by GARVEE. 2. Roadways in Design/Construction • I-84, Garrity to Meridian: A GARVEE project, ITD is in the process of widening and reconstructing 6.2 miles of I-84 between the Garrity and Meridian Road interchanges. A permanent barrier will be placed between the east and westbound lanes. This project includes reconstructing the existing Robinson and Black Cat bridges to accommodate • Page 4 additional lanes on I-84. Widening work will allow for a fourth lane. Additional environmental work, traffic analysis and overpass and interchange widening are needed before the fourth lane can be completed. Construction of the I-84 widening is scheduled to be complete in 2010. • Ten Mile Interchange: Connecting Idaho Partners proposes an accelerated construction timeline for this interchange. The City agreed that closing Ten Mile Road during construction to save money and expedite the construction of the Interchange would be a good option. Closing Ten Mile Road during the Interchange construction would allow the interchange to open approximately one year ahead of schedule (late 2010 vs. 2011/2012). GARVEE funding for construction was approved by the legislature, but construction which was scheduled to begin in 2009 is currently on hold. Due to a bad bond market ITD has yet to issue bonds that would fund the construction of this project. Staff has recently heard that the bonds may be issued soon by ITD. Staff will continue to track and provide updates to the Council. • Split Corridor: Phase 1 In December bids for construction of Phase 1 were accepted by the City and ACHD. Construction is planned for construction in February 2009 - to be completed in summer 2009. Phase 2 Design process is underway (approximately 20% complete). Consultant has developed preliminary/conceptual cross-over location, approximate right-of--way needs, and an intersection concept for the Fairview/Meridianfntersection. ACHD and consultant are still working on requested analyses for reconfiguration of the Fairview/Main intersection, and results will be forwarded along with updated concept drawings. The adopted FYWP shows design in FY08 & FY09 with ROW in FY10 & FY11 and construction in FY12 - Draft B of the 2010-2014 FYWP shows no funds being spent in 2010 but construction still occurring in FY12. City Staff has requested that ACHD Programming Staff keep this project actively moving towards construction and not be delayed in the new FYWP. • Ustick and Linder Intersection This 6x6 intersection includes a traffic signal, bridge widening and sidewalks to Sawtooth Middle School. Construction should be complete in 2009, just before (or shortly after) school starts. • Eagle, Victory to Ridenbaugh Design and ROW complete and project is "on shelf". Construction is currently programmed to move forward in 2010. However, Draft B of the FY10-14 FYWP has construction of this project slipping back further. Staff has notified ACHD Staff that they should make sure that this project does not slip again as it is one of the City's highest priority projects. Staff will continue to work with ACHD to make Page 5 sure that this project is constructed ASAP (vehicle registration fees may be used on this project so it is constructed earlier). • Franklin, Touchmark to Five Mile Federal Aid Project. Design 75 % complete, ROW scheduled for 2009, construction in 2009/2010 in current FYWP. • 8~' Street, Cherry to Camellia This project includes the installation of sidewalks on both sides of 8`~ Street between Cherry Land and Camellia Lane (near Pine). The City has pledged $5,000 for this project. Project is currently in design (65%) and right-of--way is being acquired (86%). Project scheduled for construction in 2010 by ACHD. • Amity Road, east of Linder This project is in concept design to widen to 5 lanes west of Meridian Road. Construction is planned for 2011. • McMillan and Locust Grove Intersection Design is complete and ROW is funded for 2010. Currently programmed for construction in 2011, but may slip in FY10-14 FYWP due to funding problems at ACHD. • Pine and Linder Intersection Rebuild of intersection and installation of traffic signal is at 99 % design. One parcel is left to acquire for right-of--way. Construction is currently planned for 2011. • Ten Mile, Franklin to Cherry Design at 99 % of the widening and intersection .improvements which includes both Ten Mile/Franklin and Ten Mile/Pine. Construction currently scheduled improvements scheduled for 2010 (before the interchange opens) with ROW in 2009. • Ten Mile and Amity Intersection Construct roundabout at intersection. Survey complete, design 30 % complete; ROW programmed in 2010 and construction in 2011. This is not a high priority project for the City and Staff is working with ACHD to take funds away from this project to allocate to our high priority projects. Staff will continue to track this project in the FYWP process. ACHD has scheduled a Public Involvement Meeting (PIM) for Thursday, March 19~', from 5 to 7 pm at Mary McPherson Elementary. • Franklin, Ten Mile to Linder Design is 93 % complete. ROW acquisition is currently programmed in 2012 and construction is in PD. ACRD is incorporating elements of the Ten Mile Interchange Specific Area Plan into the design, including medians (with breaks to • Page 6 align with the proposed collector network) bike lanes, and infrastructure for future landscaping. • Ten Mile, Cherry to Ustick This project is currently programmed for professional services and right-of--way in 2011 and construction in 2013. Draft B of FYWP for FY10-14 identifies a construction year of 2013, with the Cherry and Ustick intersections occurring first. Similar to Ten Mile, Franklin to Cherry, which is still planned for construction in 2010 (see above), it would be ideal to have these improvements in by the time the interchange opens. City Staff has asked for this consideration and will explore the option of taking some of the money that is programmed for the Ten Mile/Amity Intersection and redirecting it to this project. This was the City's number seven roadway priority project this year and ranks 21~` on ACHD's prioritization list. 3. Miscellaneous • ACHD FYWP 2010 - 2014 (ACHD): In December, ACHD staff released Draft A of the updated Five Year Work Plan for FY10-14. City Staff has been working with ACHD Staff to ensure that the City's most important projects do not slip in the program (Staff prepared a memo that was presented as a Department Report at the Council's January 6`" meeting). Draft B of the FY10-14 FYWP was obtained by Staff yesterday. Staff will closely monitor the draft FYWP for FY10-14 and keep Council informed as more information is available. • Community Programs (ACHD): In early November, City Staff with input from the Transportation Task Force members sent a list of 12 community programs projects to ACHD. ACHD Staff has entered all the requests from the cities, school districts and other groups such as the YMCA into databases to compile a prioritization list. Most all of the City's priorities did not make it into the list that is part of the FYWP Draft A. City Staff will work with ACHD Staff and is hopeful that in the new FYWP some more of the projects we sent as priorities are added (8~' Street sidewalk is the only project in Draft B). • ACRD Development Policy: ACHD is in the process of updating its policy relating to Development. Agency staffs and the development community have been working on new standards for access on various classified roadways. Meetings are ongoing. Staff will continue to be involved in the process of creating new standards for section 7200 of ACHD's Policy Manual. • Transportation Task Force: The TTF Committee met once in November and once in December. The November meeting focused on legislative issues and the potential for closing Ten Mile Road during the interchange construction. The December meeting revolved around the future look of Pine, west of Locust Grove and preparing comments to ACHD on Draft A of the FYWP -ensuring the City's highest priority projects are moving forward. A meeting is not planned for the TTF Committee in January; the next TTF meeting will be in February. Page 7 • Traffic Safety Commission: The last couple of TSC meetings have looked at speed limits in the City and other safety concerns brought up by various individuals and groups in the community. The draft parking ordinance was also discussed at the November TSC meeting. • RTAC: COMPASS is compiling information for the next update of the Regional Long Range Transportation Plan. At this point, they have identified an officia12035 estimated population of 1,046,000 for the Treasure Valley, which they will allocate among each jurisdiction using new planning software (U-Plan) that COMPASS purchased and set up this year. The new growth as allocated by U-Plan will be added to what is akeady on the ground to identify transportation system needs. Based on those needs, the COMPASS Board will determine how to spend anticipated revenue, and discuss how to come up with the remainder of funds necessary to keep regional traffic moving. COMPASS will also compile an (unofficial) "unconstrained" growth scenario from each jurisdiction's Comp Plan, which they will use for additional system needs identification and other purposes. • Idaho Mobility and Access Pathway - IMAP (ITD): The IMAP is a statewide planning effort to develop local mobility plans that are designed to identify local transportation needs throughout the state that will improve access, mobility and coordination of transportation services. The resultant plan will help ITD identify future projects and determine how to spend available funds. The details are still unclear, but Staff will attend a workshop on January 16~' that will hopefully bring things into focus. More info to come... Please feel free to contact me if you have any questions or would like any more information on transportation projects. Additional information on most of the projects and studies listed in this memo can also be found on ACHD's, ITD's, or COMPASS' websites. January 1 b, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. S-I REQUEST SWAC Public Outreach Plan AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at pubQc meetings shall become property of the City of Meridian. January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 5-.I REQUEST Planning Department Strategic Focus Discussion AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WESF: INTERMOUNTAIN GAS: MERIDIAN POST' OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Mat®rlats presented at public meeffngs shall become prop®rty of the CNy of Meridian. • January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. 6-A REQUEST City Parking aardinance and Parking Enforcement Update AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: Bee attached CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: us wESI-: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at pubUc meetings shall become properly of the City of Meridian. • • Mayor7ammy de Weerd City Council Members: Keith Bird Joe Gorton Charles Rountree David Zaremba MEMORANDUM DATE: January 14, 2009 TO: Bill Nary, City Attorney FROM: Emily Kane, Deputy City Attorney ~;~'' RE: Parking enforcement in other Idaho cities In response to City Council's request that our office research scofflaw pazking enforcement techniques and, in particular, the feasibility and logistics of utilizing vehicle immobilization devices, i.e. "boots," to enforce parking tickets, I prepared the attached chart summarizing scofflaw procedures and experiences of other Idaho cities. I ann also attaching those cities' ordinances and other supporting information for your reference. Please let me know if I may be of further assistance. PARICIAIG EIVFORCEivIENT MEIv1O -PAGE 1 OF 2 • 0 ~ ~ a ~ ~" tp~ toy .~ v bA ~ +~+ ~ ~+ N ~ ~ ~ O ~ y ~ ~ O O NNy C C C...r' O ~ ..fir ° O ~ V V 0. 4) y w E'' '~ crn a ~ v 0. ~ bA ~ - ~= ~ o ~ ' O y d c ~ y ~~ °~,~ ai o ... 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O _ nn x y ~ G L a~ C a~~ ~ ~~ ~ a~ °~ aw ~~ ~ ~ U ~ 0 ~ ~ OQ ~ ~ N O N i a, • BOISE • Chapter 10-21 PARHING SERVICES AUTHORIZED TOWING Sections: 10-21-01 TOWING AUTHORIZED 10-21-02 NOTICE OF TOW 10-21-03 RELEASE OF VEHICLE 10-21-04 HEARING 10-21-05 DISPOSAL OF UNCLAIMED VEHICLES 10-21-06 SEVERABILITY Section 10-21-01 TOWING AUTHORIZED A. The City of Boise, through its division of Parking Services, shall contract with a towing company (hereinafter referred to as "towing company") located within the area of impact of Boise City, including the City of Garden City, for the purpose of towing vehicles pursuant to this section. The contract shall designate the maximum tow and per day storage fee allowed to be charged for a tow and subsequent storage pursuant to this section. B. Towing Company shall only be authorized to tow a vehicle pursuant to this section upon written request of the division of Parking Services. C. Upon performing an authorized tow, the Towing Company shall have a lien against the towed vehicle for the amount of the towing fee and storage costs not to exceed ninety (90) days. D. Parking Services shall only authorize the towing of a vehicle upon confirmation that the registered owner of the vehicle has accumulated delinquent, unpaid, or otherwise unsettled and uncontested parking fines which have remained unpaid for a period of thirty (30) days totaling at Ieast two hundred dollars ($200), ar five (5) or more tickets. (6606, Amended, 09!25/200?; 6463, Added, 04/18/2006) Section 10-2t-OZ NOTICE OF TOW A. Upon performing a tow, the Towing Company shall send notice to the registered owner of the towed vehicle at the address on file with the Department of Transportation. Notice shall be mailed within twenty-four (24) hours by first class mail postage prepaid. B. The notice shall: I . Inform the owner that the vehicle has been towed pursuant to this ordinance. 2. Identify the vehicle by year, make, model and license plate number. 3. Indicate where the vehicle was removed from and the current location of the vehicie. 4. Describe the requirements for retrieving the vehicle from impound. 5. State that the vehicle can be sold for tow and storage charges, and unpaid parking fines, if Page 1 of 3 SUPPLEMENT N0.43 not claimed within thirty (30) days from the date of mailing of the notice. 6. Describe the procedure for obtaining a hearing. (6463, Added, 04/1812006) Section IO-21-03 RELEASE OF VEHICLE A. A vehicle towed pursuant to this section shall only be returned to the owner upon payment in full, by cashiers check, money order, debit card,.or credit card, payable to the City of Boise, of any outstanding parking fines for which the owner has not previously asked for a hearing with the Magistrate Court. B. Prior to the release of the vehicle, the owner shall also be responsible for the towing fee and associated storage costs incurred by the Towing Company. The towing fee and storage costs shall be paid directly to the Towing Company. C. The owner must also present proof of ownership of the vehicle, by way of photo identification consistent with the name on the vehicle registration, to the Towing Company prior to the release ofthe vehicle to the owner. , (64b3, Added, 04/1812006) Section t0-2I-04 HEARING A. An owner who disputes the appropriateness of the towing and impoundment of the vehicle may request a hearing with a Hearing Officer for the City of Boise. B. The request foe hearing must be filed in writing with the division of Parking Services within thirty (30) working days of the mailing of the Notice of Tow or ten (10} working days of the release of the vehicle, whichever occurs first. C. A hearing will be scheduled with the Hearing Officer within seventy-two (72) hours of receipt of the request far hearing, unless a longer period is specifically reques#ed by the owner, D. The Hearing Officer shall only determine whether the impoundment was proper and whether the associated towing and storage fees were proper. The Hearing Officer shall not have the authority to determine the appropriateness of the parking infractions which resulted in the towing of the vehicle. E. The findings of the Hearing Officer shall be made in writing at the time of the hearing. If the Hearing Officer finds that the impoundment and associated fees were appropriate and the fines and towing and storage fees have not been paid, the findings of the Hearing Officer shall include a notice to the Towing Company that the fines and fees must be paid before the release of the velucle to the owner. If the Hearing Officer finds that the impoundment and associated fees were not appropriate, the findings shall include a notice setting forth an appropriate remedy, up to and including release ofthe vehicle to the owner. F. The decision of the Hearing Officer shall be final. {b606, Amended, 09/25!2007; 6463, Added, 041 i 8/200b) Page 2 of 3 SUPPLEMENT N0.43 SecHan 10-21-QS DISPOSAL O)4' UNCLAIMED VEHICLES A. if the owner of the vehicle faits to pay the tow and storage fees and the parking fines within thirty (30) days of the mailing of the Notice of Tow, and has not requested a hearing pursuant to 10-21- 04 B, the Tow Company may proceed to sell the vehicle at public auction by giving ten (!0) days public notice of the sale by advertising in the official newspaper of Boise City, which notice shall contain a description of the property to be sold, the time and place of sale and the terms and conditions of the sale. The proceeds of the sale must be applied to discharge of the lien of Tow Company and then to the fines owed to Boise City. The remainder, if any, must be paid over to the owner of the vehicle. (6463, Added,04/1$!2006) Section 10-2I-Ob SEVERABILITY The provisions of this ordinance shall not prevent the owner of the vehicle from timely contesting a parking ticket in the Magistrate Court of the Fourth Judicial District. Should a court of competent jurisdiction determine that any part of this ordinance, or any application or enforcement of it is unconstitutional, then such portion of the ordinance, or specific application of the ordinance, shall be severed from the remainder, which shall continue in full force and effect. (6463, Added, 09!18/2006) (6674, Amended end Renamed , 06P24/2008) Page 3 of 3 SUPPLEMENT N0.43 ~' INTER-OFFICE MEMO ~t~I~E :rr u- -n~-s TO: Mayor Bieter Members of the City Council FROM: Jef Faw, Director of Finance and Administration DATE: April 12, 2006 SUBJECT: Public Hearing; City of Boise Towing Ordinance This third reading and public hearing an a staff proposal to enact a towing ordinance for the City follows two Council work sessions partially devoted to the topic. This memo will capsulate the key issues of the dialogue to date. ' Why Is This Ordinance Necessary? Council was provided a detailed synopsis of the current steps in parking ticket issuance and enforcement. The process is labor intensive, susceptible to disregard and in the case of the legally required personal service of a parking summons, a distinct challenge to administer. Our legal staff has formally opined that it is not passible to substitute some other less intrusive means of serving a parking summons. The City lacks the authority to suspend a driver's license for failure to comply, although this can be an outcome of citations processed through Traffic Court. There is no ability to arrest for infractions and we are legally proscribed to charge interest and compound it over time. Each of our peer cities that we contacted had either a vehicle towing and/or booting procedure in place to deal with parking scofflaws. In several cases, the dollar threshold and/or number of outstanding tickets that trigger activation of their enforcement programs is below that being recommended by Parking Services in this Ordinance. The sentiment of managers of cities with longstanding vehicle impound mechanisms is that there seems to be a fine and lateness surcharge dollar threshold above which it becomes cost prohibitive for many people #o bring themselves into compliance, even if they wish to. Towing V. Booting Parking Services chose to recommend the towing option over booting because it can hire a towing company to pertorm all services related to the process. Contracting services with a towing firm will allow Parking Services to contact the company when we locate a vehicle that meets the towing criteria. The tow company will assume all liability for the removal and safe storage of the vehicle. It will be required to have service available 24/7/365 to facilitate payment and release of any vehicle. Included in the contract with the towing company will be the responsibility for ob#aining the money associated with the parking citations, the tow fee and any storage fees. At the first reading of the Ordinance, Council Member Eberle sought assurance that Ordinance language will forestall a towing firm's ability to "gouge° City patrons: This is accomplished in section 10-21-01 A (last sentence), and the RFP that is issued will limit the amount that is charged to some pre-specific level, wi#h perhaps some permissible cost inflator over time. If we chose to boot vehicles, we would have to hire someone to install the boots and be available 2417 for payment and vehicle release, as well as purchase a vehicle, immobilization boots and notification supplies. We would also still have to contract with a towing company so that we could taw booted vehicles that were not removed from the public right of way after a certain period of time. why $2aa., or 5 or more tickets? We initially chose these figures through staff discussions based on haw many times it would be necessary to go to someone's home or place of business to serve a summons. It was determined that after 5 tickets or 5 times, it was reasonable to assume that our contacts were not effective and more aggressive measures would be required. We then conducted a survey of practices of peer cities in this regard and feet comfortable with the initially recommended thresholds. A Parking official in Eugene, Oregon indica#ed tha# in his experience, the longer you condone scofflaw behavior through ineffective action and allow individuals to °run up the fine meter," the harder it becomes for many people to bring themselves into compliance. As a fnal note, since mid-March a parking amnesty program has been underway. Conceived as an appropriate segue to this towing Ordinance, this provides aone-time opportunity far people to settle outstanding parking fines without having to pay the administrative penalty. Individuals have the opportunity #o clear any and all City of Boise parking tickets by paying only the base fine{s) amounts, with all lateness surcharges waived. As a result, Parking Services has experienced an increase in ticket paymen#s which we expect to accelerate as the program's end date of Friday, April 28~' approaches. • MosCOw Infolrneation you need to know: ray>me>ut - Paymeat of parking violations may be made by {1) mailing the parking ticket and fine to the Moscow Police Department, 118 E Fourth 3t, Moscow ID 83843 {2) placing the Barking ticket and fine in the drop bar outside of the main en- trance to the police department or (3) Baying the parking violation in persaa Manday-Friday Sam-Sprn at the Mos- cow Police Department Contesting If you wish to contest the Barking vio- lation, you must do so within 15 days af- ter the parking violation has been written. Contest forms may he picked up and filled out at the police department. This form will be forwarded, once completed, to the City Prosecutors office for determination. Wheel Lock Info If you receive three or more parking violations, and these parking tickets are alI over the 15 day grace period, your ve- hiclewill be subject to a wheel lock f ~ Qm ~m ~ <~ ~~~ ~ ~ ~ o~~ ~~ t°a=~ ~' W ~ ` ° ~~~~ ~ ~ ~. ~ ~. ~:~~ - r- O moo- ~ .s ~ .... ~ ryo0 W e d 'C W~ m t7 ~ ~ ~p ~ GJ ~ ~ W j {7 N ~ ,~~ ~ -n ~:~ ° ~ ~ ~ '` m m _ ~~~$ o c w.~~ o(~~S ~ '~ mii ~ a ~ m $ ~ ~- ~'~ ~ _c :~ -o ~ -~ ~- ~ 3 o °o ~ ~pry~z ~ ~3,~ ~ ~ IIi w~ Q K A7 ~ m ?~ g. ~ ~ ~ O ~ J p ~ i"i' ~~~ooo ~ ~~' -p ~~ @ ~m ~m ~~ ~ ~~" s ago ~_z~ ~ L J a--.-....,~., ,.--...r,-~., MOSCOW POLICE DEPT. 1 i 8 EAST 4TH STREET MOSCOW, IDAHO 83843 PAlucixc crrlArtais NO. `Z~J~~.~ P auto Ltc. AAake Colar Date Time State Location YOU ARE CHAi2GED AS MDlCATED BELOW 2AM-SAM Zone At Firre Hydrant / Fire Lanc ]Sacked In Xellow Cnrb Expired Tehs Fiamlieapped Zane Improper parking . No Parking Zone Over 18 Inches From Curb Overtime en Zone Parked m Alh;y Parked oa Left Side of Street Parked Mtr: Running Other Officer Penalty is $ must be paid at the Moscow Politer Dept, within IS days, after which fee will increase $10.00. Vehicles with three past due tickets will be subject to a wheel lock. If you wish to contest the parking violodon, you must do so within I S days at the ponce department. ~f ~ ~. o o ~ ~~g~~ ~ro ~ :n Aj~~ ~ ~~W~ ~~~ ~ ~~ ~ ° _ Q@Srn~ ' v9 ~ m w'o~ ~ ~ ~~Al (mg m ^ ~~ )~ ~~'t7 ~ ~ i~.~O ~. ~W m ~~ ~ Wq~'v;~c:°~ n m ~ ~ $$ ~ j .+~ O p. ~777 ' ~~ ~g~ ~ °" ~'` ~ o m ~ ^ - ~ 0 • § 412 Sec. 412. Prohibited Parking; Trucks, Trailers antd Other Vehicles. A. No person shall park or leave standing on any public street, or on a public off-street parking area, any of the following vehicles: 1. Any truck tractor as defined by Idaho Code. 2. Any trailer not attached to a motor vehicle (other than a recreational vehicle as defined in Idaho Code). 3. Any bus as defined by Idaho Code. 4. Any motor truck as defined by Idaho Code with not Iess than two (2} of the following three {3) features: a. A diameter of the wheel rim of seventeen inches (17") or more; b. More than two {2) axles; c. More than two {2) wheels on any one axle. 5. Farm machines. 6. Special purpose machines. 7. Aay unlicensed vehicle. 8. Any vehicle with an expired license. 9. Any vehicle not having the proper permit while in a "permit parking area." {Ord. 85-16, 12/2,/85) B. It shall be a defense to this Section that a proscribed vehicle is: (a) temporarily mechanically disabled for a period of less than seventy-two (72) hours immediately preceding the issuance of a citation; (b) currently loading or unloading persons and/or property, or (c) parked or left standing In connection with and in the aid or the performance of a service to or on property in the block in which such vehicle is parked or left standing and the physical presence of the vehicle is necessary to such service. Sea 4-13. Disability Parking. It shall be unlawful far any person to stop, stand or park a vehicle in a designated i'~~ ~YV TITLE 11 -TRAFFIC § 419 disability parking space or area as defined in Idaho Code Section 49-410, unless the (an) occupant has complied with Idaho Code Section 49-410. This Section shall apply to both public and private parking areas which are properly designated. (Ord. 86-22, 6/16/86) Se"~'. . ~ Yema7 0 ~'~cle. . he Chief of Police or the Chief s designee may remove and impound any unlawfully parked vehicle or cause the registered owner to be issued with a citation, or both. Sec. 415. Procedure of Paymenf. For public convenience and to avoid burdening the judicial system, any person receiving a citation for any violation of this Chapter may make payment in satisfaction of such violation to the City in accordance with fees, which may, from time to time, be adopted by the Council by Resolution. (Ord. 83-03, M4/83) Sec. 4.16. Fire Lanes. It shall be a violation of this Chapter for any vehicle to park in a fire lane, either on public or private property. {Grd. 85-I6, I2/2/85) Sec. 4-17. Boarding or Alighting from Vehicles. It shall be unlawful for any person to board or alight from any vehicle while such vehicle is in motion. Sec. 418. Unlawful.Riding. A. It shall be unlawful for any person to ride any vehicle upon any portion of such vehicle not designated or intended for the use of passengers. B. This provision shall not apply to persons riding within vehicles in areas intended for merchandise. Sec. 4-19. Persons Propelling Posh Carts or Riding Animals to Obey Traffic Regulations. Every person propelling any push cart or driving any animal drawn vehicle or riding an animal upon a roadway shall be ~ ~ Mos~w § 1-20 TITLE 10 -POLICE REGULATIONS § 1-21 conveyance which is in A Ciry street, highway, or public right-of-way, unless otherwise permitted by the City or by this Code. (Qrd. 2004-14, 04/05/2004} Sec. 1.21. Tampering with Parking Control Devices A. Offense: It shall be unlawful for any person to deface, injure, tamper with, apen, break, destroy, or impair the usefulness of any parking control device. B. Definitions: 1. "Parking Control Device", for purpose of this section, shall mean any motor vehicle immobilization unit {such as acI~bo wheal locking mechanism, or the like), tire marking, or parking meter employed by the City for the purpose of regulating parking. 2. "Motor Vehicle", shall mean every apparatus defined at Idaho Code Section 49-123(V){2} for the purposes of this Code Section. 3. `Parking Meter", for purpose of this Section, shall mean a mechanical device located upon public property, streets, or sidewalks in a place designated by the City as a parking meter zone, which shall record a certain number of minutes by the use of a clock mechanism determining the period of time for which parking privileges may be extended to the person depositing money therein. ~o~a. aaao-», a9/osrzooo~ KETCHUM Sterling Codifiers, Inc. Page 1 of 1 10.08.200: OFFICERS AUTHORIZED TO REMOVE VEHICLES: A. Whenever any police officer finds a vehicle in violation of any of the provisions of section 10.08.050 of this chapter, the police officer is authorized to move the vehicle, or require the driver or other person in charge of the vehicle to move it to a position off the roadway. B. Any police officer is authorized to remove or cause to be removed to a place of safety any unattended vehicle illegally left standing upon any public right of way in a position or under circumstances as #o obstruct the normal movement of traffic. C. Any police officer is authorized to remove or cause to be removed to a place of safety any vehicle left parked on any public right of way in such a manner as to obstruct removal of snow from the public right of way; or to obstruct public utility or street repair, maintenance, or other services in the best interest of the public. D. The police department, upon such removal, shall notify the registered owner of the removal of such vehicle and the place to which the same has been removed, together with the charges for removal. E. No owner or operator shall recover any vehicle impounded except as provided in this chapter. Before the owner or person in charge of such vehicle shall be allowed to recover the vehicle from the place where it has been placed or impounded, he or she shall present to ifie police department evidence of his or her identity and right to possession of such vehicle. In addition, the owner or person in charge of such vehicle shall sign a receipt for the vehicle's return and shall pay the cost of removal and storage as such fees are established by resolution. Until paid, these charges constitute a lien upon the vehicle which may be enforced in the same manner as a garage keeper's lien in accordance with the provisions of title 49 of the Idaho Code, as may be amended. F. Any person who violates subsection E of this section, regarding recovery or moving of any vehicle removed by the police department in accordance with this section without payment for removal and storage, shall be guilty of a misdemeanor and, upon conviction, shall be frned in an amount not exceeding three hundred dollars ($300.00) or be imprisoned for a period not exceeding six (6) months, or be both so frned and imprisoned. (Ord. 10'!9 § 1, 2007) httpJ/sterling.vt-ebiness.com/codeboak/getBookData.php?id=&secti.on id=6$775&keywords= 1114/2009 !. Sterling Codifiers, Inc. ~~~~ ~` ~' t ~.~ Page 1 of 2 10,08.230: PARKING TICKETS AND PROCEDURES: The police department shall have authority to issue parking tickets as follows: A. It shall be the duty of the police department, upon observing a vehicle stopping, standing or parking in violation of the provisions of this chapter, to leave upon such vehicle a separate parking ticket providing notice for each posted time limit that such vehicle has been parked or stopped in violation of the provisions of this chapter. Among other things, each parking ticket shall bear the date and hour of leaving the same at or upon the vehicle, the make of the vehicle and its• license number, the specific violation and the amount of the fine, instructing the owner or operator of such vehicle to report to the police department. One copy of each parking ticket mentioned in this section shall be filed with the police department. B. In order to eliminate burdening courts with violations of ordinances and to eliminate, insofar as possible, public inconvenience, each person receiving a parking ticket under this section left upon his or her vehicle shall: 1. a. Within fifteen {15} days of the time of such parking ticket, pay to the police department, in full satisfaction of such violation, the fee indicated in the fee schedule in section 10.08.300 of this chapter for each parking ticket left upon hisor her vehicle. If a violation is identified in more than one section of the penalty schedule in section 10.08.300 of this chapter, the greater penalty amount shall govern. b. For violations of section 10.08.150, "Time Limit Parking", of this chapter, all citations after the third will be at the maximum rate set forth in the penalty schedule in section 10.08.300 of this chapter until the vehicle has gone three hundred sixty five (365) consecutive days without a parking offense. If the vehicle goes three hundred sixty five {365) days without an offense, the vehicle will be restored to a first offence status. 2. Any vehicle that has three (3} or more overdue parking citations, with one or mare being ninety {g0} days' delinquent, shall be placed on the scofflaw list. Once a vehicle is placed on the scofflaw list, the code officer steal! send a notice to the registered owner of the vehicle, by personal service or first class certified mail to the address listed on the vehicle registration, notifying the owner that the vehicle has been placed on the scofflaw list. Said notice shall also include the following: a. A list of the outstanding citations that have been issued. b. The last fees attached to each citation, as well as the addition of an administrative fee of twenty five dollars {$25.00} for the processing of the notice. c. That the owner has fifteen {15) days #o respond to the notice with a payment, or agree to a payment plan set forth by the code officer, or make arrangements to make payment or post a chase bond and contest the tickets in magistrate court. The posting of the bond will suspend any further action by the city with respect to the outstanding tickets until the court reaches a decision. If the owner is successful, said bond will be released. d. That the consequences of failing to respond and/or pay the debt wi[I result in the impounding of the owners vehicle upon the issuance of the next parking citation, and that the owner will be liable for the added cost of towing, impounding, and storage fees. http:/lsterling.webiness.com/codeboak/getBookData.php?id--&section~id=68778&keywords- 1/14/2409 • Sterling Codifiers, .Inc. Page 2 of 2 e. The amount of the cost of towing, impounding and storage fees at the time of the notice. f. That the vehicle may not be released until the owner pays all outstanding fines and fees; provided, however, that an owner may post a cash band in the amount covering all outstanding fines, fees and expenses, including towing and storage fees, and contest the citations in magistrate court. If the owner is successful, said bond wilt be released. 3. If a ticket has not been paid within fifteen (15} days from the date it is received, a late fee in an amount set by resolution of the city council shall be automatically added tothe outstanding Erne to defray administrative and clerical expenses. The failure of any operator to report and/or make such payment to the police department within the times prescribed in this subsection shall render the owner or operator thereof subject to penalties as provided in section 10.08.220 of this chapter. C. The members of the police department are authorized to refrain from instituting a prosecution charging the person with an infraction, or where applicable, a misdemeanor, if such person pays the fee assessed in this section to the police department within thirty (30) days of the violation. D. If any vehicle is found stopped, standing or parked in any manner violating the provisions of this chapter and the identity of the operator cannot be de#emlined, the owner or person or corporation in whose name such vehicle is registered or the named lessee in a rental or lease agreement of such vehicle sha11 be held prima facie responsible for such violation. {Ord. 1019 § 1, 2007} http:/lsterling.webiness.com/codebook/getBookDafia.phg?id=&section id=68778&keywords= I/14/2Q09 Idaho Mountain Express: Bringing the boot to Ketchum -November 19, 2008 Page 1 of 2 imprint this naaenaae Bringing the boot to Ketchum Police to immobilise repeat parking offenders by TONbUVAL Three times will definitely not be a charm for parking offenders in Ketchum. Those drivers could soon find their cars accessorized with a wheel clamp. At a meeting an Monday, Ketchum City Council approved a recommendation from the Police Department to enact a policy that allows for the immobilization of vehicles with three or more overdue parking citations linked to their owner. Ketchum Police Sgt. Dave Kassner told the council that the owner of a vehicle would have 15 days to respond with payment after receiving a mailed notice that he or she has three or mare tickets. If the owner does not pay, the police can then immobilize the car with a boat the next time the•vehicle is seen an a public right of way. The owner would have to pay a $50 fee to remove the boot, along with all outstanding fines and fees. A sticker will be applied to the vehicle instructing the owner who to contact to get the boot removed. Kassner said that the $50 removal charge should quickly recover the cost of the two Rhino Wheel Immobilizers his department is planning on purchasing for just aver $900 for the pair. Because the cost is below $5,000, the Police Department is not required to ask for bids, as usually mandated by the pity. Kassner said more than 150 vehicles that have received three or mare outstanding parking citations since 2006. The owners of those cars will be noticed and placed on a "scofflaw list." With the wheel clamps anticipated to be in service 6y the and of the month, Kassner said it shouldn't be long before they are used on offenders. http:/lwww.mtexpress.com/story~rinter.php?ID=2005123668 1 /13/2009 • • Idaho Mountain Express: Bringing the boot to Ketchum -November 19, 2008 Page 2 of 2 "I expect once people see this happening, the revenue from outstanding tickets will start to pour in," Kassner said. City parking laws already allow for the Police Department to tow and impound vehicles at the owner's expense. The charge for the tow is $100 in addition to a daily storage fee of $35 once it's impounded. Kassner said that if the car remains immobilized with the boot for around 12 hours or more, it would then be towed. The ordinance was amended to allow offenders 15 days to appeal a parking ticket. If payment is not made within that time and an appeal is not made, an additional $5 charge is added to the ticket. GQR~+riSf~ 04 ress Publishing lnc~ All Rights reserved. Reproduction in whole or in part in any form or medium without express written permission of Express Publishing inc. is prohibited. The Idaho Mountaia Express is distributed free to residents and guests throughout the Sun Valley, Idaho resort area community. Subscribers to the Idaho Mountain Express will read these stories and others in this week's Issue. http://www.mtexpress.com(story_printer.php?ID=2005123668 1/1312009 6:45 b. 6sesi~atiea-~ea-th er~elie;iaar~ta~ Tab 5 apWfevat-efa-GeRdemieir~a-sai~fivisie s~site+ {~9-Pir~Aveaue~t3e~apt3li aiic~iwg-igte- tty-eig#a~{~}-r~sideatia~,and-sorer~eFSiai-sefldaaaiaiaa~a-ut~it~e- p~~iea~iat ef-Gaiiet~9-GeAder~s:CAMCELLED 7:00 c. Heinz Stream Alteration Applica#ion -Appeal of a Planning and Zoning Tab 6 Commission declsien: The Council shall receive the City Planner's certificate and recrord of the case, set the matter for hearing, and give notice of the date, time, place and purpose thereof. 7:05 d. Consideration upon the application of DANIEL WEAVER, for a townhouse Tab 7 subdivision phased development plan for a two (2j unit detached duplex, called The Lanterns, located at Lot 5, Block 73, Ketchum Tawnslte (880 4fh Avenue Northj. ?. RESOLUTIONS 7:15 a. Resolut[on Na. 08-121- a resolution of the City Council of the City of Ketchum, Tab 8 Idaho authorizing the Mayor to execute an agreement with US Bank to allow various City of Ketchum departments to accept payment by credit and debit cards. 7:20 b. Resolution No. 0&123- a resolution of the City Counc~'i of the City of Ketchum, Tab 9 Idaho, establishing the amount and time of payment of pass-through attorney fees incurred by the City of Ketchum and providing an effective date. 8. ORDINANCES 7:25 a. Ordinance 9050- an ordinance of the Ciry of Ketchum, Idaho, amending Tab 10 Ketchum Municipal Code Section 1.16Ati, "Verification on Sheets for Signatures" for Initiative and Referendum Petitions. 7:35 ~ Ordinance 1051- an ordinance of the City Council of the City of Ketchum, Tab 11 Idaho, amending Ordinance Number 1019 and adding new language regarding Immobilization of vehicles with overdue parking citations. 7:45 9. CONSF~fT CALENpAR Tab 12 a. Council Meeting Minutes -Regular August 4, 2008, Special August 11.2008, Regular September 2, 2008 b. Current Bills c. Summary of Payroll d. Consideration of the Dra## Findings of t=act, Conclusions of Law 8: Decision regarding: i. Hotel Ketchum e. Final Plat regarding: i, 331 Leadville Condominiums f. Approval of the 2008-2009 Liquor, Beer ~ Wine License: See Lisf. g. Revocation of Delinquent Non-Properly Tax Permits 10. EXECUTNE SESSION to discuss personnel, Iltigation and [and acquisition pursuant to Idaho Code §§t37 23451(a} (b}, (c} and (fj, REGULAR CITY COUNCIL MEETING November 17, 2008 Page 2 r i IDAHO MOUNTA]N EXPRESS: Updated and breaking news Page 1 of 1 IDAHO MOUNTAIN NEWS UPDATES: Updated: December 1st, 2008 91:12 AM ®Email This Stow The boot is on ~n Ketchum City immobilizes first vehicle after approval of new policy By ;.JON DUYAL The Ketchum Police Department has immobilized its first car since purchasing two wheel clamps, also known as boots. Police Department spokesperson Kim Rapers said that an officer immobilized a Buick this morning at 10 a.m., after a parking enforcement official spotted the car of a Hailey resident with nine outstanding tickets. The tickets, all from 2008, totaled $315 owed to the city for parking infractions, Rogers said. . Rogers said that within 30 minutes the owner had the clamp removed by paying off the tickets, plus an additional $75 for clamp removal costs and administrative fees. The city purchased two boats last week, shortly after a formal city decision to use the devices as enforcement tools. Pursuant to a new city policy, the Police Department will be immobilizing vehicles with three or more outstanding tickets, regardless if they are parked illegally at the time. Rogers said the measure will hopefully encourage parking offenders to pay their outstanding debts to the cfty. IRkHO Nig9tETAU~ ate OtiiittiE ~t@%~~'.,'^~'x -:wfv: ~. ^r,.,F.rS.Y',; .:v_.,. ~;r. .,.i"g.~°.d;`~' T.,~_z~;.._P.,:" s~^w.:~,:.:rr.,._ `yVewIV` w ~~~ ~.s;w r= v'<< a s.~Updates~fo~~Prevlous':Tgay~Periodf~~,~-n~Y~:;~y ~*pxrighr ~` 2t+49 Express Prrhlishon! inc. AEl Rights reserved. Reproduction in whole ar in part in any form or medium witimut express mitten permission of Express Publishing ]no. is prohibited. The Idaho Mormtain Express is distrfbuted free to residents and guests throughout the Sun Vaitey, Idaho resort ores community. Subscribers to the idoho Mountain Express wilt read these stories and others in this week's issue. http://www.mtexpress.comlvu breaking_story.php?bid=6289 1/13/2409 • • Idaho Mountain Express: Boots bring in the dough -December I0, 2008 Page 1 of 1 imprint this pale Boots bring in the dough New Ketchum policy nets $5,000 in two weeks by,ro~vvvv.A.i. Since purchasing two wheel clamps at the end of November, the Ketchum Police Department has collected neazly $8,000 in outstanding parking citations. Ketchum Police Department spokesperson Kim Rogers said the two wheel clamps, or boots, have been put into action 13 times, bringing in an average of about $600 per use. An additional $650 has been collected in boot removal fees, each of which costs offenders $50. Use of the wheel clamps is part of an attempt to recover fines from parking offenders who have three ar more outstanding tickets. Rogers said there are 4,117 unpaid parking tickets, worth $117,142, on the city's books. She said the 13 vehicles targeted so far were responsible for a combined 247 tickets. Ketchum Palice Sgt. Dave Kassner said the city mailed 1521etters to those repeat offenders in late September and has since received aver $40,000 from about 50 people. One of the Ketchum Police He said the average amount owed by drivers with multiple outstanding tickets is about Department(7s two ^boots0 in $300' action last week. Sa faz the city Rogers said that while she understands that it can be frustrating to be forced to pay a has used them against 13 parking offenders. Photo by fine, especially with the holidays approaching, these drivers shouldn't be surprised to Mountain Express find their cars immobilized given the number of tickets they've accumulated. The city ordinance regulating parking violations allows one warning before a vehicle is issued a ticket. Tf a Ketchum parking enforcement officer spots a vehicle with three or more outstanding tickets, it will be immobilized. Kassner said that if a car remains immobilized with the boot for more than 12 hours, .it will be towed and impounded at the owner's expense. The charge for the tow is $100 in addition to a daily storage fee of $35. CQgy~ght 5 2004 Exvxess,~ubiishing inc. All Rights reserved. Reproduction fn whole or in part in a~ form or medium without express written permission of Express Publishing Inc. is prohibited. The Idaho Mountain Express is distributed free to residents and guests throughout the Sun Yattey, Idaho resort area community. ~ubscrtbers to the idoho Mountain Express wlti read these stories and others in this week's issue. http:1/www.mtexpress.com/story~rinter.php?iD-2005123944 1/13/2009 • CITY OF MERIDL~N ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING TITLE 6, CHAPTER 1, SECTION 6, MERIDIAN CITY CODE, REGARDING CODE ENFORCEMENT DIVISION AUTHORITY; AMENDING TITLE 7, CHAPTER 2, MERIDIAN CITY CODE, REGARDING PARHING REGULATIONS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Meridian has experienced an increase in parking demand throughout the community, and the City Council of the City of Meridian seeks to respond to that demand by clarifying parking regulations and enhancing parking enforcement mechanisms; WHEREAS, Idaho Code § 49-213(3) authorizes non-POST-certified law enforcement officers, such as code enforcement officers, to issue uniform citations for unauthorized parking in a space designated for use by a person with a disability, whether on private or City property, so long as the City so empowers such officers; WHEREAS, Idaho Code § 49-1501 says that only aPOST-certified peace officer or ITD employee can issue a uniform citation for violations of Idaho Code Title 49, Chapters 3, 4, 6, 7, 8, and 9 (drivers license and registration, rules of the road, pedestrians and bikes, signs/signals, and equipment violations), but Idaho Code § 19-3901 and State v. Gage, 123 Idaho 875 (Ct. App. 1993) empower non-POST-certified law enforcement officers, such as code enforcement officers, to write uniform citations for violations ofnon-traffic and parking Idaho Code sections, as well as for violations of city code, including traffic and parking-related City Code violations; and WHEREAS, the City Council of the City of Meridian finds that the regulation of parking serves the public health, safety, and welfare by prohibiting or limiting parking in unsafe, unsuitable, or high-traffic locations; prohibiting or limiting monopolization of shared resources; and protecting the right of persons with disabilities to utilize designated parking spaces; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: Section 1. That a new subsection be added to Title 6, Chapter 1, section 6, Meridian City Code, to read as follows: 6-1-6: CODE ENFORCEMENT DIVISION: A. Division Created: There is hereby created as a division of the police department the code enforcement division, which together with the personnel assigned to this division, shall be under the supervision and direction of the chief of police and commencing with fiscal year 2000-2001 budget of the police department. ORDINANCE REVISING CTI'Y OF MERIDIAN PARKING CODE PAGE 1 OF 13 • • B. Functions, Powers And Duties: The enforcement of all Meridian city code regulations and all council actions, orders and decisions involving the issuance of licenses and/or permits, and including the service of notices of enforcement actions which responsibilities are not specifically provided for to other city officers and/or officials by other provisions of this code. C. Code Enforcement Officers shall be emlwwered to issue uniform citations and paTklrig citations for violations of city code as allowed by Idaho Code and directed by the chief of police or designee. Section 2. That Title 7, Chapter 2, Meridian City Code, be amended to read as follows: 7-2-1: DEFINITIONS: For purposes of this chapter, the following terms shall be defined as set forth in Title 49, Chaff 1, Idaho Code: A. "Gross vehicle weight rating~GVWR B. "Motor home." C. "Recreational vehicle." D. `°Trailer," and all tykes thereof. E. "Vehicle." 7-2-~2: PROHIBITED PARHING Except when necessary to avoid conflict with other traffic, or in compliance with law or the directions of a police officer or official traffic-control device, no person shall: A. ~i€s~Stop, stand or park an~ vehicle: 1. On the roadway side of any vehicle stopped or parked at the edge or curb of a street;, 2. On a sidewalk or parkway;, 3. Within an intersection;, 4. On a crosswalk;, S. On a bike lane or bike path as designated by painted lines;_ 6. Within twenty feet (20') of a bike path approach;_ 7. Between a safety zone and the adjacent curb or within thirty feet (30') of points on the curb immediately opposite the ends of a safety zone, unless a different length is indicated by signs or markings;_ ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 2 OF 13 8. Alongside or opposite any street excavation or obstruction when stopping, standing or parking would obstruct traffi~_ 9. Upon any bridge or other elevated structure upon a highway or within a highway tunnel; 10. On any railroad tracks;_ 11. At any place where official traffic-control devices posted at the direction or under the authority of the city or Ada County highway district prohibit or limit such stopping, standing or parking. It shall be prohibited for any person to remain stopped, standing or parked past the time limit prescribed on each traffic-control device. ld~iefr,-a.At the expiration of the posted time limit, ~o~o~~-t ~* .,i~ . o u:..c~'~e ..,....,.ea ~.,,m ~~,e ~.i,.~~ .,e c~~~,e _a new time limit may begl~y upon removal of the vehicle from the block, or five hundred feet (500') from the location in which it was previouslyparked, whichever is farther, for a minimum of twenty-four (24) hours. B ~;,a~ T T,. n..,-,;~„~..,,.~.o p.,~~a.,,.o..~; Stand or park a vehicle, unless driver occupied, except momentarily to pick up or discharge a passenger or passengers: 1. In front of a public or private driveway;, 2. Within fifteen feet (15') of a fire hydrant;_ 3. Within twenty feet (20') of a crosswalk or a bike/pedestrian curb ramp, except at an intersection where atraffic-control signal is in opeiation;_ 4. Within thirty feet (30') upon the approach to any flashing signal, stop sign, yield sign or traffic-control signal located at the side of a roadway;_ 5. Within twenty feet (20') of the driveway entrance to any fire station and on the side of a street opposite the entrance to any fire station within seventy five feet (75') of said entrance when properly signposted;, 6. At any place where official traffic-control devices posted at the direction or under the authority of the city or Ada County highway district prohibit such stopping. C. : Park a vehicle, whether occupied or not, except temporarily for the purpose of and while actually engaged in loading or unloading merchandise or passengers: 1. Within fifty feet (50') of the nearest rail of a railroad crossing;_ 2. At any place where official traffic-control devices prohibit such parking. ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 3 OF 13 • • . ~l ~PT'l~~i~vi scananrgor `o c~crcrap oxr-crrc rcci . ~ 1 • 1 (r a• : • , ~+ . + 4w + 4 4 M 11,' 111b11/Y~Y CL,' 41 1 y Y AY NnM1~1N (r ~t ~N~, Y,e Nll.lo l M '~'~ Vl /1411111 ~.4 c.; .,,~, c. ~..,l,il.;~;., .• 1;„,; G.I/1J1~/1 V111 V14= o cl{~poA~'n Vl1T ~'NO A•~ 4v.... 41.0 4 , 4 a D. In such a manner or under such conditions as to leave available less than twelve feet (12'~f roadway for the free movement of vehicular traffic. E. And leave such vehicle unattended without stop,.ping the motor of the vehicle and effectively setting the brakes of the vehicle. 7-2-~3: PARALLEL OR ANGLE PARHING: A. Parallel Parking: 1. Two-Way Streets: Except as otherwise provided in this chapter, every vehicle stopped or parked upon atwo-way street shall be stopped or parked with the right-hand wheels parallel to and within eighteen inches (18") of the right-hand curb or as close as practicable to the right edge of the right-hand shoulder. 2. One-Way Streets: Except when otherwise provided, every vehicle stopped or parked upon a one-way street shall be stopped or parked parallel to the curb or edge of the street, in the direction of authorized traffic movement, with its right-hand wheels within eighteen inches (18") of the right-hand curb or as close as practicable to the right edge of the right-hand shoulder, or with its left-hand wheels within eighteen inches (18") of the left-hand curb or as close as practicable to the left edge of the left-hand shoulder. B. Angle Parking: The police deparhnent may permit angle parking on any street, except that angle parking shall not be permitted on any federal aid or state highway unless the state transportation department has determined that the roadway is of sufficient width to permit angle parking without interference with the free movement of traffic. If angle parking is permitted, the vehicle shall not be backed into the parking space with the front of the vehicle facing the roadway. .v a ; ~ ;~1 +ti ;~ a ; ra ti a • • .,, o .. „ ~.w.,,..,.o Y, , ,o ,.o,, o.,~~ ~ ,. o llawrlwu ul vvilaVlrrr iY UU 41av avaluirvilly e ,, .,. r ~ nn ~i ~ , 7 7 ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 4 OF 13 ~o a • Ta ~, r ao ~eEtie~4~-a i n-~~sp}aye~ee~~i^~.. -ri.o ,.o,.;~~o,.oa „ „~ ~~ > > ~ r~ ~~ rr ~ AT 1, 11 ~ ,.1~ ,. 10 ~,..,, o ,a;,, ak;1.1,. .,l.~l.^...,4+o«ao . ~,, . , ., a ., ^,+~.,aoa Y' Y ~ , a i b- ~ ,~ ~ ~ ~ n ~>> ~ i. ,.,, a.~,.,., ~ ,. ~ ~o moo .,~;,,.,o,,.,o..~ ~,~,^i.;^„~.,,..,.,, ~^ 7-234: PARHING IN ALLEYS: No person shall park an~ motor home, recreational vehicle, trailer, or vehicle within an alley, except while actively engaged in the expeditious loading and unloading of passengers, supplies and merchandise. In no case shall ~1~~-ste~such loading and unloading exceed thirty (30) minutes. -,~.,^ ~~~~ ~,,.,,,.~ ,,,. i,,,,,.o,. ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 5 OF 13 u 7-2-15: PARHING ON PUBLIC STREETS OTHER TIIAN ALLEYS: A r°,.+ v t,• 1 . > \T ~ X1,.,11 r.,,ar. r r ~ ~ -~ ----` -ti -~ -"' ' 1 ' ' + ~~ ~ h9ii y ~ + 1 1 +1, + °, 1 , ., _ ~ zrc6 9 ~ > > A A 1.' 1 .1 ,.,.. .,..... , .b..,.,..,~ .....-- r----------~ --- ----- - -. -. , +,,,,, M l 1,.,~,~ ~ A. Parking on Public Streets• No person shall dark or place or cause to be parked or placed, upon any_public street regardless of whether attended or unattended: 1. For loner than seventy-two (72 hours: a. Any vehicle having a GVWR of less than twelve thousand (12,000) pounds. b. Anymotor home or recreational vehicle Neither this nor anv provision of this chapter shall be construed to authorize any person to sleep in or allow another to sleep in any motor home or recreational vehicle. c. Any utility trailer that is attached to a vehicle. 2. For loner than two (2 hours: a. Any util~ trailer that is not attached to a vehicle. 3. For anv length of time except as otherwise allowed in this section: a. Any vehicle either motorized or unmotorized having; a GVWR greater than twelve thousand (12 OOOZpounds unless such vehicle is a motor home or recreational vehicle in which case the provisions of section 7-2-5(A)(1)(b) shall apply. b. Any_pole trailer or semi trailer. c. Any vehicle desi~rled or used~rimarily as farm or construction equipment. B. Time Limit: ,,T - >, 11 1 1,• 1°,,..^„ +~ ~. + •a +• 1 •+~ r , r _t the expiration of the ~'°~'~''~•'^ !'" ~'e~ applicable time limit set forth in this section, a new time limit may begin only upon removal of the motor home recreational vehicle, trailer, or vehicle '+ ' a +'' + +~'° "°'''^1° ~'° "°`"'^"°`' from the block, or ~~} five hundred ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 6 OF 13 feet (500'), ,..~,;°''°~~°°~ ~° ~ ~*~°~, from the location in which it was previously parked- , whichever is farther, for a minimum of twenty-four (24) hours. C. Exceptions: The provisions of this section shall not apply when a vehicle or trailer is parked: 1. For the purpose of loading or unloading ~e~ materials; or merchandise,, when such passed materials; or merchandise are actually being loaded or unloaded, and where such vehicle or trailer is parked within one hundred feet (100') of the loading or unloading_pOint.; 2. For any purpose incident to any ongoing=lawful construction project where such construction project is conducted under a valid City of Meridian building_permit and such trailer or vehicle is parked within one hundred feet (100'~of such construction project.; 3. For any purpose incident to a lawful commercial or industrial operation, le~tey so long as the vehicle is parked within one hundred feet (100') of such commercial or industrial operation. 4. For the purpose of maintenance or response to emergency b~public utility, public entity public agency, or the duly authorized agent thereof, where such vehicle is visibly marked and identified as such.; _ 5. As specifically allowed by a valid permit duly issued by the City of Meridian. 7-2-6: PARHING ON PUBLIC PROPERTY OTHER THAN STREETS AND ALLEYS: A. Parking on Public Property: No person shall park or place, or cause to be parked or placed, won any_public ~ro~erty, regardless of whether attended or unattended, for longer than two 2 hours: 1. Any vehicle either motorized or unmotorized, having a GVWR of or greater than twelve thousand (12,000) pounds. 2. Any motor home or recreational vehicle. Neither this nor anYprovision of this chaff shall be construed to authorize an~person to sleep in or allow another to sleep in any motor home or recreational vehicle. 3. Any trailer, whether or not attached to a vehicle. 4. Any vehicle designed or used primarily as farm or construction equipment. B. Time Limit: At the expiration of the two-hour time limit set forth in this section, a new time limit may begin only~on removal of the motor home, recreational vehicle, trailer, or ORDINANCE REVISING CTI'Y OF MERIDIAN PARKING CODE PAGE 7 OF 13 vehicle from the block or five hundred feet (500') from the location in which it was previouslyparked whichever is farther for a minimum of twenty-four (24) hours. C. Excegtions• The provisions of this section shall not apply to a motor home, recreational vehicle trailer, or vehicle that is parked: 1. Where expressly and specifically allowed by the public entity owning such pronerty by ordinance resolution written~olicy or valid duly-issued permit 2. For the purpose of maintenance or response to emergency by a public utility, public entity public agency or the duly authorized agent thereof where such vehicle is visibly marked and identified as such. 7-2-7• PARKING ON CITY PROPERTY WHERE PARKING PERMIT REQUIItED: Notwithstanding any other provision of this chapter no person shall park any vehicle on any City ~ro~ertywhere a temporary or~ermanent garkingpermit is required unless a valid City Parking Permit duly issued for such vehicle is visibly displayed on such vehicle. ~ ,~ n rn~¢A~r -«urrr >c~~ ~x~rrum n>cemurrm AT L, 11 1 1 ., .~.1„ter.,; 1 l ' 1 t,' 1. L. 1' .a l,' 1 Y I r, ~,~ • Frt~•..f, ~~, a inn nnm ,. „a~ ;., rl,° ^;,~. ~ • 1 „ „a„~,~.:°1 .a .7' , ..• r ~ ~ rL. ° c.ti+t°.7 . „I~oon_ r; i,.. 7 7 4!r .,~ rl•,; ..'~. n,.r°,. cv~ va N r r r^ 7-2-98: ENFORCEMENT AUTHORITY; PARING TICKETS AND PROCEDURES: A. Enforcement Authority: Police officers and ~~g code enforcement officers of x:cccv~-csumvrrc~xv-rsTU1° t....,.~...b the Meridian police department shall'' *'~ ''~' +^ ' ° v"'^' ~:c'.~c~~ be authorized as follows: 1. Enforcement of Laws Regarding_DesignatedParkfng for Persons with Disabilities: Police and code enforcement officers shall be authorized to enter upon private property open to the public to enforce the provisions of t~seIdaho Code section 49-213, and are empowered to check personal identification to determine if the user of a special license lap to or placard is authorized to use a parking space accessible to persons with disabilities. 2. Issuance of Parking Tickets: Tr " "''° +''° a"'" ^~+~' rPolice officers and the ~'~ ~g code enforcement officers of the Meridian police department= upon observing vehicle parked, standing or stopped in violation of the provisions ~ of this -chapter may to leave upon such vehicle a separate a ticket for each posted time limit or as frequently as every two (2) hours that such vehicle ~ is parked or steppedfaced in violation of the provisions of this chapter~~~tiai~^l:wY~: '-cf his-title. ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 8 OF 13 • i a. Contents of Ticket: Each netie® ticket shall bear the date and hour of leaving the same at or upon the vehicle, make ^~*'~° -~°'~~°'°, °Ma ~*~ and license number of such vehicle, the specific code section violated-ate, the amount of the fine, eet~~ and the address to which payment of such fine shall be mailed or cielivered_ b. Filing of Tickets: One copy of each ticket issued shall be filed with the police department. c. Responsibility for Violation: If any vehicle is found stopped, standing or narked in any manner violative of the provisions of this chanter and the identity of the operator cannot be determined, the owner or person in whose name said vehicle is re 'sgI tered or the named lessee in a rental or lease asreement of said vehicle shall be held prima facie responsible for said violation. B. Administrative Procedure; Payment Of Parking Fines: Each person receiving a parking ticket under this chapter left upon his or her vehicle shall: 1. ~ Fine Schedule: Within ~°.,°.,,~.,~„°''""'°•~~° seven 7~ da~of the time of such ticket, pay to the police department in full satisfaction of such violation, the ~ amount indicated in the following fine schedule for each notice left upon his or her vehicle: a T°,., a°,,,,,.~ ~e, n ""' Fifteen dollars ($15.00) for each violations of sections ~sti~s 7-2-2 (prohibited parking, or 7-2-3 (parallel or angle ~A ~-~-~ ~-4 ~-~ ~-Fi b T..,~..*-, ~..° a°"°~~'Q''~ nn' Thirty-five dollars ($35.00) for each violations of sections 7-2-4 (parking in alley) or 7-2-5 (parking in public streets other than x-2-5 ~--2-9 ORDINANCE REVISING CrISt OF MERIDIAN PARKING CODE PAGE 9 OF 13 L~ C, J c. Fifty dollars ($50.00) for each violation of sections 7-2-6 (fig on public ~ro~erty other than streets or alleys or 7-2-7 (parking on city_pro~ert~where parking_permit r uiredl. d. One hundred dollars ($100.00), or the fine amount set by law for each violation of Idaho Code section 49-213 (unauthorized use of parklllg space designated for persons with disabilities). Additional Penal For Late Payment: Where a parking ticket issued pursuant to this chaff has not been paid within the ~c;:z r<~ n •~'~~~ ~~••-•~ seven (7~days above prescribed, the ticketed ~v shall incur , an additional penalty of ten dollars $10.00 , „a,l;+;,,~„1 ~l,,.oo a„11..,.~ ~Q~ nm ~ ,. o,,,.l, ~.,;a +;,.v®~ l.o;,.,,, ae a ~ a ~. -~..-- ------ .~~.__..._.. `Y~ .vv~ _.,_ v,sv-.. .,.,.a.. LaV1~VL .,V.llb 4V V111...111V...tJ~IQT~ -LV-C[GZTR~ ..,1,..,;.,;°,.".,~:<,o .,,,a ,.lo..:,.,,, o .Further, the failure of any ticketed person to ~ay such fine within the ' d seven (7~ys above prescribed abav~ shall render the e-er q~ +~-•+~°Y°^~ticketed arty sub'ect to,~~l*:e~ „~ ,.,,<,;,loa 1.<, ~o,.,-;,,.. ~ ~ „ „~,.1.• Bpi ~_^ , Yv11L,.1 L,w aw Y1V<avc sl}apt~the process set forth in this section for nonpayment of marking fine. (~ R.n..,........;1.;1;4<, L'.. t7' 1 ~-' T~ 1•,;..la ;n ~ «...i ..f..,..,.o.] c,4.,o.a;«.... ., 1,..,7 Y ~ uL Vll 11 LLtl,' - fl}.~., .,1 n4; o ..~~L.o ~ Y+ Y p , £tl<; i.l•. n,.4o.. ,..a ~l.o ;.1.x.,4; 4<, ..~4L, .. ...L.... ._4 L.. d~o~,;,~.e,l ~l,o put~nzr ~r,a~f~en,a ~r rnn•u +• 1+ '.1 1.' 1 ~ ,1 7 Y Y aLau v yr C. Contested Ticket; Non~ayment of Parking Fine: T ~ 1Z~ • 71•/iTi 1~TT A T7A7 n: 7 7 x~ua~zir~-•~r, X41,' 1.. t 1. 11 1. .7 .7 ~ 1..,.,o „ .~,;~+o.l L' 1 ~' TL. Y trwl .~ualll vv ~vv e~~apten-In the event a ticketed party contests such parking ticket, and/or in the event of nonpayment of a fine in accordance with administrative procedure set out hereinabove, an infraction citation or complaint for a parking violation or a failure to pay a parking penalty may be filed in the magistrate division of the district court. • • ~,,, ,,,. to ~`o „~~1,0 1. 1 ~~~1, Vl LVV V, Vl L11V •V111VI a ..:1,ea ,r +1.® .,>>; «LV~ ,,;,. ,. . ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 10 OF 13 • . A D°nv..,,..n;l.;l;a, D„« ~7;,,in~;,,,,• T~ n,..<, <,°1,;..1° ;n ~f ,,..a n~,, ,..,°a n~n„a;. ,,. „ n 1~®a ; L >. 1\VUl/V11Jll/Cl . 1 , . villvlV ~/LL1l1 VL1, J , > > e ~ ~ - ~- ~ ~ ~ g e~ e ~e Ee~ ~ i~~~w ~~ ~yy < .,11LL11 L,...1...LLL 111.,,,. „~ Lll., r.,ll.,., ~ ° .,111.,.,1 .,. L1 V11VL ~ > > > > > a°„n,.r..,,°,,,-,,,;,-i.;,, ~~.° n ~.. ~~~ an<..,°..:, .a n.,a n n a,,,,,,,....,°.,~ ,. ~~on,,:~,~,.~.°,,;,,~n~;,,., LLVl./LLl L111V11L ,Y 11.11111 L11V JV Y Vll `/ l LLLL,' F1V11V ~ ~_+Lto ..;~„ .OFD.,;n° n+n~° .,CTan1,.. ~ • t.i v.,vl la~v.l luly~ vi vLiavl v, l.,v w.n, t"iiv< ~ ° ~ r4 ..~F n,-..®n~ nl.nll l,° 4L.° ,.°..~.... ~"~°c+cax"'ail'~cav~fi~E1Yt7~~6 41.;n n°.,ti.,..• ~ °a ... 1~1,° n;4„ .,~FA~°..:a;.,„ °.°a ivila ~ ' ° • 4n °«,4°.. s.,,l,~;n ,. .~.°.•1-., >.t sari „n~° ~~ ~'Y~LV~ G'A"7~C~ 6 n VrL11rTG1TUfTCG1GA2E7CTYPCrV~ ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 11 OF 13 • Section 3. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 4. That this Ordinance shall be in full force and effect on the day of 2008 its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of 2008. APPROVED: MAYOR ATTEST: CITY CLERK ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 12 OF 13 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO LC. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO.08- AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING TITLE 6, CHAPTER 1, SECTION 6, MERIDIAN CITY CODE, REGARDING CODE ENFORCEMENT DIVISION AUTHORITY; AMENDING TITLE 7, CHAPTER 2, MERIDIAN CITY CODE, REGARDING PARHING REGULATIONS, AND PROVIDING AN EFFECTIVE DATE. A full text of this ordinance is available for inspection at Meridian City Hall, City of Meridian, 33 East Broadway, Meridian, Idaho. This Ordinance shall become effective upon passage and publication. City of Meridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code § 50- 902: YES NO Second Reading: Third Reading: _ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 08-_ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 08- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50- 901A(3). DATED this day of , 2008. William. L.M. Nary City Attorney ORDINANCE REVISING CITY OF MERIDIAN PARKING CODE PAGE 13 OF 13 January 16, 2009 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST January 20, 2009 ITEM NO. 6-B Discussion of Clerk's Fee Schedule AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meeflngs shall become properly of the CNy of Msddion. ~ ,my m ~ ~n ~ ~o ~ S ~ ,~ gy a ~ X gg ~X X E m ~ ~ Fx ~R .n~ 3{ N ti U U tJ yy }E ]] Fi ti ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ,~y di ~ ~ (2 yy ~ ,y R 00 of m of ii~ ~b U a ~ ti ti ti ff Ci U „ ~ „ ~ Ci tJ ti V V ti ti ti ti tj U ti ti Ci ti ti V V ti ff U ti ti rb U U U U U ~ ~', ~ ~' ~ ~ ~ ~ ~ ~ ~ g $ S ~ F! ~ 8 ~ ~ ~ S ~ ~ ~ ~ $ S S S S $ S 8 g ~ g g ~ ~ ~ ~ 3 c 2. 2 o 2 e ~, 'e - ~. °~ m 2 ~ u. ~ ~~'g ~ ~> I _ N c 'ry r i 2 n e ~ ~ c j e~ ' c 2 2 ~ 2 t- E ~ ~_ ~ e m c k 2 ~ _~ 2 'e o I ~ ~ 0 ~ $ ~ u '~c B ~ ~ n ee r i z i i i i i ~ z ~ ~ z ~ z ~ i z e ~ z ~ i Z z ~ i z z z z i z i i z i z ~ z ~ i ~ ~ .. 2 . z 2 2 .2 c 2 2 .Z 2 Z 2 ~2 2 Z _ 2 Z 2 C1 2 2 2 'e 2 t i t 2 2 2 Z ~ 2. ~ 2 2 2 '~ Z Z. m .. a D o ~ o o ~ ~ ~ 2. 2. 2 ~ 2 2 4 2 2 2 2 z z 2 z I ~ `~ (~ N ~ ~ N f~ g„ & (p~ 4t ~ a r R! ~ m Xt 2 ~i 2 z 2 2 2 2 y is ~ P .n m. I w - ~~ ., ~, ~ ~ .9 re i Iii ` w. m w w E :: ~ ~ c, ~~ ~ '~ ~~ o ~ ~ c i ~ ~ I ~ ~ S$ 3 S a o $ Tom S S S o 8 0 3 S o 2 e S $ o $ S S 2 S ~~ ~ ~ S ~ ~ y S ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ° 2 2 ~~ o o o -~. o 0 0 0 0 0 o o .M o o -~ ~ o e o o ~- o o ~@ ~ ~ ~ ~ ~ ~ ~ ~ ~ A ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ «3 ~ ~ ~ ~ ~ ~ ~ $ ~ ~ ~ ~ A ~ ~ ~ ~ ~ ~ ~ ~ ~ 5 o. ~d ~ ~ ~ ~ o ~ o o .- o ~ ~ 0 0 0 0 ~ o e 2 5 e, .- ~° a m .- ay o .- '°. `4 a '4 a S 3 2 ~ 2 ~n E s ~ ~ E ~ o E W W ~ ~ ~ ~ ~ ~ ~ _ pg $~ ~ 8 o @ ~ ~ ~ ~ ~ ~ $ a ~ 5 8~ ~ ~ ~ , ~ 9 9 9 ~ g ~ ~lV Ny LLLLL ~~~ ~~~~~ January 16, 2009 MERIDIAN CITY COUNCIL MEETING January 20, 2009 APPLICANT ITEM NO. ,-A REQUEST Executive Session AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the CNy of Meridian.