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HomeMy WebLinkAboutCooperative Construction and Reimbursement Agreementwith Venga Ventures for Black Cat Sewer Phase 4, Schedule C~3ECEdV~D JAN 17 2007 City Of Meridian City Clerk Office Memo To: Will Berg; Tara Green From: Max Jensen, Title jensenm@meridiancity.org Meridian Public Works Department 660 E. Watertower, Suite 200 Phone: 898-5500 Fax: 898-9551 CC: Len Grady, P.E., City Engineer Clint Dolsby, P.E., Staff Engineer Date: 1 /17/08 Re: Proposed Agenda Item for January 22, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the January 22, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Cooperative Construction and Reimbursement Agreement by and between the City of Meridian and Venga Ventures LLC (Black Cat Trunk Sewer Phase 4, Schedule C) Attached is a Reimbursement Agreement by and between the City of Meridian and Venga Ventures, LLC to share the cost of building a sewer main to be owned, operated, and maintained by the City to serve Venga Ventures, LLC property. The 10" sewer line is designed to be constructed in Stoddard Road starting near Bear Creek Park and continuing north, near Overland Road. Because City will construct the Project, Venga Ventures, LLC shall reimburse to City 50% of the actual construction cost, estimated at $71,683.45. Recommended Council Action: The Public Works Department recommends that City Council approves the Cooperative Construction and Reimbursement Agreement by and between the City of Meridian and Venga Ventures, LLC. Thank you for your consideration. Originals will be sent for signatures upon your consideration. Please contact me if you have any questions. • Page 1 COOPERATIVE CONSTRUCTION AND REIlVIBURSEMENT AGREEMENT Black Cat Sewer, Phase 4, Schedule C THIS AGREEMENT made thisZZ~day of _~,y~,,y , 2008, by and between the CITY OF MERIDIAN, a municipal corporation, hereinafter called "CITY," and Venga Ventures, LLC, hereinafter called "DEVELOPER": WITNESSETH: WHEREAS, DEVELOPER own properties inside the corporate limits of the City of Meridian and desire to share the cost of building a sewer main that to be owned, operated, and maintained by CITY to serve DEVELOPERS' property, shown on Exhibit "A" and Exhibit ~B,,. WHEREAS, upon recommendation of the Public Works Department, the City Council of CITY accepted and approved the proposal to construct the sewer main, subject to all conditions hereinafter provided by this.Agreement; NOW THEREFORE, in consideration of the foregoing premises, CITY and DEVELOPER hereby agree: A. Preparation of Plans. CITY has prepared plans and specifications, drawings, instructions, bid proposal and all other contract documents for the construction and installation of sewer main (hereinafter called "Project"), shown on Exhibit `B," including rights-of--way, grades and elevation, and materials used in the construction and installation of said sewer main. B. Construction of the Project. 1. CITY shall install and construct the Project in compliance with and subject to all conditions provided herein. 2. CITY shall obtain and/or provide all engineering, surveying, contract administration, and/or permanent and temporary easements necessary for the construction of the Project. 3. CITY. shall undertake and/or provide all testing, sampling and other normally conducted measures for quality controUquality assurance regarding any and all installed systems. 4. CITY shall provide inspection services for the construction of the Project in accordance with. CITY standards. COOPERATIVE CONSTRUCTION AND REIl~IBURSEMENT AGREEMENT -Page 1 of 16 i C. Solicitation of Bids. CITY shall solicit bids and publish requests for bid proposals for construction of the Project from at least three (3) properly licensed public work contractors. CITY shall award the construction contract to the lowest qualified bidder pursuant to all applicable public bidding rules as required by Idaho law. CITY shall reserve the right to reject all bids and/or cancel this Agreement if CITY, in its sole discretion, determines that the successful bidder or bid amount is unacceptable for any reason. D. DEVELOPER and CITY Responsibility for Costs. Because the CITY will construct sewer main improvements, as shown on Exhibit `B", with the cooperation of the DEVELOPER, it is mutually agreed that the cost of the Project will be shared as depicted in Exhibit "C," subject to actual cost verification by City. CITY shall fund 100% of the cost of the Project, estimated at $143.366.90, with reimbursement from the DEVELOPER in accordance with the provisions of this Agreement . E. Change Orders to Construction Contract. CITY shall notify-DEVELOPER before approving any change order to the construction contract if (a) the cost of the change order will exceed one percent (1%) of the contract price or (b) the cumulative total of all previously approved change orders exceeds ten percent (10%) of the contract price. In the event of a change order, CITY and DEVELOPER shall execute an amendment to this Agreement to record the amount of the change order to be reimbursed by DEVELOPER, if any. In the event that a change order or other amendment to the construction contract results in a cost savings, CITY and DEVELOPER shall share the cost savings F. Reimbursement to CITY. 1. Estimated Total Reimbursement. Because CITY will construct the Project, DEVELOPER shall reimburse to CITY 50% of the actual construction cost, estimated at $71,683.45. 2. Method of Payment. DEVELOPER shall be responsible for payment in full at the time project is complete. 3. Reimbursement Payment. -CITY shall provide proof of total cost of construction of the project to~DEVELOPER at time of reimbursement. G. No Assignment. DEVELOPER shall not assign any portion of this Agreement or any privilege here under, either voluntarily or involuntarily, without the prior written consent of the CITY, which consent shall not be unreasonably withheld. The agreement shall be tied to the Properties owned and proposed to develop by the DEVELOPER, as shown on exhibit C. H. Attorney Fees. Should either party find it necessary to employ an attorney for representation in any action seeking enforcement of any provision of this Agreement, or to recover, damages for breach of this Agreement, or to resolve any disagreement as to the interpretation of this Agreement, the unsuccessful party in any final judgment or COOPERATIVE CONSTRUCTION AND REIMBURSEMENT AGREEMENT -Page 2 of 16 award entered pursuant to such action shall reimburse the prevailing party for all reasonable costs, charges and expenses, including attorneys' fees expended or incurred by the prevailing party in connection therewith and in connection with any appeal, and the same maybe included in such judgment or award. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. I. Notices. Any notice desired by the parties and/or required by this Agreement shall be sent via United States Mail, registered or certified mail, postage prepaid, return receipt requested, and shall be addressed as follows: CITY: Meridian City Engineer City~of Meridian 660 E. Watertower, Ste. 200 Meridian, Idaho 83642 with copy to: City Clerk City of Meridian 33 E. Idaho Ave. Meridian, Idaho 83642 DEVELOPER: Venga Ventures, LLP P.O. Box 5763 Ketchum, ID 83340 Such notice shall be deemed delivered if and when delivery is accepted or three (3) days after deposit in the United States Mail. Either party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. J. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Idaho and the ordinances of the City of Meridian. K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement. L. Entire Agreement. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to any other in any manner by any representations, warranties, covenants and agreements except as specifically set forth herein. COOPERATIVE CONSTRUCTION AND REIMBURSEMENT AGREEMENT -Page 3 of 16 M. Definition of DEVELOPERS' Property. The term "DEVELOPERS' Property" in the Agreement shall mean the parcels shown on Exhibit "C" attached hereto. N. Bindin Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto. and their heirs, successors and assigns, and shall survive any transfer by DEVELOPER of DEVELOPER Properties. O. Reports and Information. At such times and in such forms as the CITY may require, DEVELOPER shall fiunish to CITY such-statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. P. Construction and Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. Q. Approval Required. This Agreement shall not become effective or binding until approved by CITY. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers the day and year first above written. COOPERATIVE CONSTRUCTION AND REIMBURSEMENT AGREEMENT -Page 4 of 16 DEVELOPER: Venga Ventures, LLP Name (printed) Signature '~1-A N ~ G I r~J (y M~N1 B~t~ Title Y'£N ~ A~- vaE nl sum 1 ~- 16 - os Date STATE OF IDAHO ) ss County of Ada ) On this ~ ~ day of ~3.~~~ 2008, before me the undersigned, a Notary Public in and for said ~I:ate, persona "y appeared L ~~~!\'~t known or identified to me to be the person whose name is subscribed to the within instrument, and acknowledged to me that he/she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ~~.....~ •~ :~ t ~ ~ ~ Notary Public F r Idaho Residin • '. + : Commission Expires: - . ~ •' • ~~ COOPERATIVE CONSTRUCTION AND REIlVIBURSEMENT AGREEMENT -Page 5 of 16 ciTY: TAMMY de WEIRD, MAYOR Date ~~~61181lPPP Attest: {~~~cG~ ~ - a6~ G.<., '>,® ~~,,~Z '~~' ~ ~~ ~ ~~~ G. BERG, STATE OF IDAHO ) ss County of Ada ) ~~ ~~ P~ 0 ~~c ~~~~~~,~ ~av BDV® v \~'° ~~ ~~. e ~~, ~, ~;- °s ~ 9 ~~ . ,~~ .,: rs~s ~~ z On this 2~2r~~ day of .:.,~ uY1Ua~_,2008, before me the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and WILLIAM G. BERG, JR, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, who executed the within instrument and acknowledged to me that they executed the same on behalf of the City of Meridian IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. .'' 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II ~ - $_~ .~ ~+ y ~ 8 I i t ~o I ~ .~ . .... - gg~~ . . . . . .... . . : z ~ ~ ' t II .. .. .. .. •~ o t• .. .. :G:: is~ ° ~ " i ii i ~ .... ....~ .... .... .... .~.. .E.. ... .. ;~ ; IpsdTd _ : ~ :: : I :: .~ .,. 8 ... u l~s ~ ao+st ~ns ~m wivrt _ :: :: :: .. 3s t.-rss ratm ... .. .. _ .. . ..'.. .... .... .:~: :::: :::~--..I:... .... .::: o . ~ ~ ~ ~ NI ~~ N~ 0 h evo Pi I -~ d W O z- U v ~~ 1 EXF.ID3TT "C" BLACK CAT SEWER, PHASE 4, SCHEDULE C Proiect Construction Cost $143,366.90 CITY Construction Costs $143;366.90 DEVELOPER Reimbursement to City ~50% of CITY Construction Costsl $71,683.45 COOPERATIVE CONSTRUCTION A~TD RET1`BUR.SEIV~1~7'I' AGREEMENT -Page 16 a~ 16 "