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HomeMy WebLinkAbout2009-01-13~~ ~ ~~I~ j'T~v CITY COUNCIL REGULAR ~__ MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Tuesday, January 13, 2009 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of the presenter." 1. Roll-call Attendance: David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance and Flag Ceremony: Boy Scout Troop 306 with the Ten Mile LDS Ward 3. Community Invocation by David Woodruff with the LDS Church: 4. Adoption of the Agenda: 5. Consent Agenda: A. Tabled from December 23, 2008: Findings of Fact and Conclusions of Law for Approval: AZ 08-001 Request for Annexation and Zoning of 9.06 acres from the RUT & R1 zoning districts in Ada County to the C-G zoning district for Overland Village by Relo Development - 3330 East Overland. Road: Request for Continuance to January 27, 2009 B. Resolution No. :VAC 08-006 Request for a Vacation of the public utility easement platted on Lots 7-8, Block 3 of Gardner-Ahlguist Gateway Subdivision No 2 by Horrocks Engineering -east side of Eagle Road, approximately'/ mile south of Franklin Road: Meridian City Council Meeting Agenda -January 13, 2009 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. evas '-7 C. Agreement with JUB Engineers for the Ten Mile Road - Franklin Road to Cherrv Lane Improvement Proiect in Conjunction with ACHD Project Number 504003 Project for $46,994.00: 6. Department Reports: A. Mayors OfFice: 1. Resolution No. Appointment of Mike Perkins to Parks and Recreation Commission Seat #2: B. Legal Department -Bill Nary: 1. Community Recycling Fund Request from SWAC to Award Rocky Mountain High School $2,151.00 to Purchase Benches for Baseball Field: 2. Community Recycling Fund Request from SWAC to Award Meridian Parks and Recreation $12,321.00 to Purchase Playground Equipment for Heroes Park: 3. Community Recycling Fund Request from SWAC to Award Meridian Parks and Recreation $15,212.85 to Purchase Playground Equipment for Gordon Harris Park: C. Parks Department: 1. Presentation of Parks 8~ Recreation Commission's Recommended Pathwavs Priorities Task List: 2. Resolution No. Adopting Parks & Recreation Commission's Recommended Pathwavs Priorities Task List: 7. Items Moved from Consent Agenda: 8. FP 08-021 Request for Final Plat approval for 7 building lots on 25.87 acres in C-N and L-O zoning districts for Education Campus Subdivision No. 2 by Joint School District No. 2 -south of East Leigh Field Drive and east of North Locust Grove Road: Meridian City Council Meeting Agenda -January 13, 2009 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • vas '-12- 9. FP 08-020 Request for Final Plat approval for 4multi-family building lots with 16 residential units on 0.26 acres in an R-15 zone for Sommersbv Subdivision No. 3 by Liberty Partners, Inc. -north of West Pine Avenue and east of North Ten Mile Road: 10. Public Hearing: MDA 08-006 Request for Modification of the Development Agreement for Locust Grove Professional Office (Locust Grove Plaza) by Scot Halladay -Southwest Comer of South Locust Grove Road and East Overland Road: 11. Continued Public Hearing from January 6, 2009: AP 08-007 Reques$ for City Council Review of the Planning and Zoning Commission's action regarding the conditions of approval for Fairview Lakes Retail (MCU 08- 002) by Doug Tamura - 950 East Fairview Avenue: 12. Public Hearing: VAC 08-008: Request to vacate the platted 12-foot wide public utilities easement lying 6-feet on both sides of the common interior lot line of Lots 42 and 43, Block 1 of Spurwina Subdivision by Theresa & Lance Eckersell - 7102 & 7080 North Spurwing Way: 13. Public Hearing: SHP 08-008 Request for Short Plat approval for 38 condominium units in an existing building in a C-C zoning district for Silverstone Corporate Plaza Condominiums by Sundance Investments - 3421 East Overland Road: 14. Election of New City Council Officers: Meridian City Council Meeting Agenda -January 13, 2009 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~ broadcast Report Date/Time 01-12-2009 04:22:36 p.m. Transmit HeaderText Cttyof Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 This document :Confirmed (reduced sample and details below) Document size : 8.5"x11 " ,. ~.ed.S.~ P~s~' dad ~'~4`t:. l~a~i ce ~ ~1-,a,.,~~-s t ~ . Revised 1.92-tiB ~~i'~'~E ~~?IAl'~~-- t~aAtrtt CrIY CoUNCtL REGULAR lI~EETiNG AGENDA City Council Chambers 33 East Broadway Avenue, Nerldlan, Idaho Tuesday, January 13, 2009 st 7:00 p.m. ARtrovgh dre City of Meridian rro longer n3t{uires sworn tas#mony, aN preserttaftons before rile Mayor acrd City Councft are expected to be truthful and honest to the best of the abNKy of the presenter. 1. Roll-call Attendance; David zaremba 3oa Barton Charlie Rountree Keith Burl Mayor Tammy de Wesrd 2. Pledge of Allegiance and Flag Ceremony: Soy Scout Troop 306 with the Ten Mile LDS Ward 3. Community invocation by David Woodruff with the LD5 Church: 4. Adoption of the Agenda: 5. Consent Agenda: A. Tabled from Decem~r 23, 2008; Findings of Fact surd Cortcl~f~ns of Law for Approval: AZ 08.001 Requ,~t for Annatcation and zoning of 9.08 aa+es from the RUT & R7 zoning districts in Ada County to the C-G zoning dlstrkt for Qverland Village by Relo Development -3330 F_et3i Overland Road: Retluest for Continuance to Janr~ry 27, 2408 S. Resolution No. YAC 0&006 Request for a Vacation of fire pubkic utility easement platted on Lots 7-8, Bior3t 3 of Gardner Ahtauist Gatevrav SubdivistorL,,,NQ 2 by Harrocke Engineering -east side of Eagle Rom, appraramat®fy'/s mile sou4s of Franttlfn Road: t~teddien City Countlt MaeSn9 Agemie -Jroaraty 13, 2009 Page 9 of 3 At! Ig presented of putgic mew aifa9 become property of Ole 4tity ar AGeridfen. Myone dashing accanunodatlon far disabHipea rotated to documents endlor headrgt, Weaea cux¢ad the City c~edrs office at 89e-aa3:s ~t resat 4e nouns priortn tna pumic maeta,g. Total Pacres Scanned : 3 Total Pages Cenflrmerl ~ Sd No. Job Remote Station Start Tlme Duration Pages Line Mode lob Type Results 001 919 3810160 03:42:51 p.m.01-12-2009 00:03:01 3/3 1 EC HS CP9600 002 919 9,8467366 03:42:59 p.m.01-12-2009 00:00:47 313 1 EC HS CP2880D 003 919 2088559560 03:42:51 p.m.01-12-2009 00:00:53 313 1 EC HS CP21600 004 919 2088882682 03:42:51 p.m.01-12-2009 00:00:45 3J3 1 EC HS CP28800 005 919 9,8840745 03:42:51 p.m.01-12-2009 00:00:40 313 1 EC HS CP28800 006 999 2083876393 03:42:51 p.m.01-12-2009 00:00:38 3/3 1 EC HS CP28800 007 919 Ada County 03:42:51 p.m.01-12-2009 00:02:01 313 1 G3 HS CP14400 Broadcast Report Date/Time 01-12-2009 04:22:43 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 No. 008 Job 919 Remote Station 9,8885052 StartTime 03:42:51 p.m.01-12-2009 Duration 00:00:39 Pages 3!3 Line 1 Mode EC Job Type HS Results CP28800 009 919 9,8886573 03:42:51 p.m.01-12-2009 00:02:55 3J3 1 EC HS CP9600 010 919 9,8881983 03:42:51 p.m.01-12-2009 00:00:45 3/3 1 EC HS CP26400 011 919 2083776449 03:42:51 p.m.01-12-2009 00:01:34 3J3 1 EC HS CP14400 012 919 9,4679562 03:42:51 p.m.01-12-2009 00:00:39 3I3 1 EC HS CP28800 013 919 9,3505962 03:42:51 p.m.01-12-2009 00:01:21 3/3 1 EC HS CP14400 014 999 9,8884022 03:42:51 p.m.01-12-2009 00:02:09 3/3 1 EC HS CP14400 015 919 3886924 03:42:51 p.m.01-12-2009 00:01:21 3J3 1 EC H5 CP14400 016 919 9,8841159 03:42:59 p.m.01-12-2009 00:00:41 3i3 1 EC HS CP26400 017 919 9,8840744 03:42:51 p.m.01-12-2009 00:00:41 3!3 1 EC HS CP26400 018 919 9,3363735 03:42:51 p.m.01-12-2009 00:01:50 3J3 1 G3 HS CP14400 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC; Error Correll AGENDA NAME I-131 C C REVISED (YES/NO) REVISED DATE: BACK TABLE FOR P & Z OR C/C ~. DOOR OF CHAMBERS ~j k~~.J CLERKS STATION CITY COUNCIL SEATS CLERKS WALL CALENDAR REPOST IN LOBBY -~~ REFAX ~, WEBS/TE WEBLINK E-MAIL D Initial Date: Time: y f~ ~ r~- q ~ ~L~~.~~ ~ . -r ~-~~ 6j ~-~~~_~.I~I~~. ~~~fi~c.~. - I ~nc~r~~~ , E IDIAN~~-- CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Tuesday, January 13, 2009 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of fhe presenter." 1. Roll-call Attendance: David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance and Flag Ceremony: Boy Scout Troop 306 with the Ten Mile LDS Ward 3. Community Invocation by David Woodruff with the LDS Church: 4. Adoption of the Agenda: 5. Consent Agenda: A. Tabled from December 23, 2008: Findings of Fact and Conclusions of Law for Approval: AZ 08-001 Request for Annexation and Zoning of 9.06 acres from the RUT & R1 zoning districts in Ada County to the C-G zoning district for Overland Village by Relo Development - 3330 East Overland Road: Request for Continuance to January 27, 2009 B. Resolution No. :VAC 08-006 Request for a Vacation of the public utility easement platted on Lots 7-8, Block 3 of Gardner-Ahlauist Gateway Subdivision No. 2 by Horrocks Engineering -east side of Eagle Road, approximately'/ mile south of Franklin Road: Meridian City Council Meeting Agenda -January 13, 2009 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. C. Agreement with JUB Engineers for the Ten Mile Road - Franklin Road to Cherry Lane Improvement Proiect in Conjunction with ACHD Project Number 504003 Project for $46,994.00: 6. Department Reports: A. Legal Department -Bill Nary: 1. Community Recycling Fund Request -from SWAC to Award Rocky Mountain High School $2,151.00 to Purchase Benches for Baseball Field: 2. Community Recycling Fund Request from SWAC to Award Meridian Parks and Recreation $12,321.00 to Purchase Playground Equipment for Heroes Park: 3. Community Recycling Fund Request from SWAC to Award Meridian Parks and Recreation $15,212.85 to Purchase Playground Equipment for Gordon Harris Park: B. Parks Department: 1. Presentation of Parks & Recreation Commission's Recommended Pathwa s Priorities Task List: 2. Resolution No. Adopting Parks & Recreation Commission's Recommended Pathways Priorities Task List: 7. Items Moved from Consent Agenda: 8. FP 08-021 Request for Final Plat approval for 7 building lots on 25.87 acres in C-N and L-O zoning districts for Education Campus Subdivision No. 2 by Joint School District No. 2 -south of East Leigh Field Drive and east of North Locust Grove Road: 9. FP 08-020 Request for Final Plat approval for 4multi-family building lots with 16 residential units on 0.26 acres in an R-15 zone for Sommersbv Subdivision No. 3 by Liberty Partners, Inc. -north of West Pine Avenue and east of North Ten Mile Road: 10. Continued Public Hearing from January 6, 2009: AP 08-007 Request for City Council Review of the Planning and Zoning Commission's action Meridian City Council Meeting Agenda -January 13, 2009 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's OfFice at 888-4433 at least 48 hours prior to the public meeting. regarding the conditions of approval for Fairview Lakes Retail (MCU 08- 002) by Doug Tamura - 950 East Fairview Avenue: 11. Public Hearing: MDA 08-006 Request for Modification of the Development Agreement for Locust Grove Professional Office (Locust Grove Plaza) by Scot Halladay -Southwest Comer of South Locust Grove Road and East Overland Road: 12. Public Hearing: VAC 08-008: Request to vacate the platted 12-foot wide public utilities easement lying 6-feet on both sides of the common interior lot line of Lots 42 and 43, Block 1 of Spurwina Subdivision by Theresa & Lance Eckersell - 7102 & 7080 North Spurwing Way: 13. Public Hearing: SHP 08-008 Request for Short Plat approval for 38 condominium units in an existing building in a C-C zoning district for Silverstone Corporate Plaza Condominiums by Sundance Investments - 3421 East Overland Road: 14. Executive Session per Idaho State Code 67-2345(1)(d) - (to consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code): Meridian City Council Meeting Agenda -January 13, 2009 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting January 13, 2009 A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday, January 13, 2009, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree and David Zaremba. Members Absent: Brad Hoaglun. Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Sonya Wafters, Joe Silva, Jeff Lavey, Steve Siddoway, Clint Dolsby, Matt Ellsworth, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Okay.. I would like to welcome everyone here this evening. We appreciate that you join us on this foggy night. Tonight we will start the meeting. For the record, it is Tuesday, January 13th, 7:00 o'clock. Madam Clerk, will you, please, call roll. Item 2: Pledge of Allegiance and Flag Ceremony: Boy Scout Troop 306 with the Ten Mile LDS Ward De Weerd: Thank you. Item 2. We are fortunate to have Boy Scout Troop 306 with us today. They are with Ten Mile LDS Ward. I will ask you to, please, rise and participate in the flag presentation. De Weerd: I would ask those young men to, please, come forward. I would like to give you a City of Meridian pin as a sign of our thanks for posting our flags and leading us in the pledge. If you will, please, come forward. Well, young men, you almost did that as well as our American Legion, so you should be proud. Thank you for joining us. Item 3: Community Invocation by David Woodruff with the LDS Church: De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Mr. David Woodruff with the LDS church. If you will, please, join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Meridian City Council January 13, 2009 Page 2 of 45 Woodruff: Our Father in Heaven, we are grateful for the opportunity to be here this evening to conduct city business. We are thankful for all those who serve in the community, those who take the responsibilities of government and meet the challenges which are required to run a city. We are thankful for the blessing of living in a country that is free and has the opportunity to voice their opinions, their ideas, and to express those things which need to be done. We ask thee to bless these individuals who serve on the City Council, that thou wilt strengthen them, help them in the decisions they have to make, that their decisions will be clear and straight forward. Most of all that they will be right. We ask for thy blessings this evening to continue with us. We are so grateful unto thee for all the freedoms and all of the blessings that we do have. We say these things in the name of Jesus Christ, amen. De Weerd: Sir, I would like to also offer you a City of Meridian pin for joining us this evening and offer my thanks. Woodruff: Thank you. Item 4: Adoption of the Agenda: De Weerd: Thank you. Okay. Item No. 4 is the adoption of our agenda. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: On the Consent Agenda, Item 5-A, there has been a request to not hear that tonight, to make -- or not to consider that tonight, to carry it over to January 27th. So, it will be removed from the Consent Agenda. Item B, the resolution number is 09-644. Under the Department Reports for the Mayor's office Item 6-A-1, the resolution number is 09-645. Under the Parks Department, Item 6-C-2, the resolution number is 09-646. On the regular agenda, Item 8 has been requested to be continued until January 27 and we will not hear that one tonight. And with that I move we adopt the agenda as amended. Rountree: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda: Meridian City Council January 13, 2009 Page 3 of 45 B. Resolution No. 09-644 VAC 08-006 Request for a Vacation of the public utility easement platted on Lots 7-8, Block 3 of Gardner-Ahlauist Gateway Subdivision No. 2 by Horrocks Engineering -east side of Eagle Road, approximately'/ mile south of Franklin Road: C. Agreement with JUB Engineers for the Ten Mile Road - Franklin Road to Cherry Lane Improvement Proiect in Conjunction with ACHD Project Number 504003 Project for $46,994.00: De Weerd: Item 5 is our Consent Agenda. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: As noted before, Item A is being removed from tonight's Consent Agenda. Item B, the resolution number is 09-644. And with that I move that we adopt the Consent Agenda and for the Mayor to sign and the Clerk to attest. Rountree: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Department Reports: A. Mayors OfFce: 1. Resolution No. 09-645 Appointment of Mike Perkins to Parks and Recreation Commission Seat #2: De Weerd: Okay. Under Item 6, Department Reports. Council, in front of you is the appointment of Mike Perkins to the Parks and Recreation Commission Seat 2. His resume is also included in your packet. The parks director and I conducted interviews of three candidates for this commission seat and felt that this had the -- filled the gaps Meridian City Council January 13, 2009 Page 4 of 45 the best. We were very excited about all three of the people that we talked with and we are hoping to involve them on one of the three subcommittees that the Parks Commission has. So, I would certainly be open to answer any questions or offer Mr. Siddoway if you have any additional comments. Siddoway: Madam Mayor, I just would add my concurrence that I agree that Mike Perkins adds a new dimension to our commission that we don't currently have with his -- his roll as a police officer and his interest in community safety and his long history with sports programs and with PAL and police and fire games. He brings a very dynamic addition to our commission. Thank you. De Weerd: And certainly I would attest to his character. He also was a witness to our dodge ball team and he didn't laugh out loud, so, chief, I think that's the best qualification I can come up with. Okay. Council, any questions? Rountree: I have none. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: I move we adopt resolution 09-645 appointing Mike Perkins to the Parks and Recreation Commission to serve the term of Seat 2. Rountree: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Madam Clerk. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. B. Legal Department -Bill Nary: 1. Community Recycling Fund Request from SWAC to Award Rocky Mountain High School $2,151.00 to Purchase Benches for Baseball Field: 2. Community Recycling Fund Request from SWAC to Award Meridian Parks and Recreation $12,321.00 to Purchase Playground Equipment for Heroes Park: Meridian City Council January 13, 2009 Page 5 of 45 3. Community Recycling Award Meridian Parks Purchase Playground Park: Fund Request from SWAC to and Recreation $15,212.85 to Equipment for Gordon Harris De Weerd: Okay. Item B under our department --our legal department. Mr. Nary. Nary: Madam Mayor, Members of the Council -- and I apologize, I thought these -- the full packets would be in your packet and they don't appear to be. At the last Solid Waste Advisory Committee meeting which was last Tuesday, January 7th, the committee did recommend to bring forward to the Council approval of three projects. The first one is at Rocky Mountain High School, the newest high school in the city. This is a request for 2,150 dollars for benches for the baseball field. These would, again, be recycled products, they would have acknowledgement of the Solid Waste Advisory's role and the city's role in providing those benches for the public. The second item is a request for the Meridian Parks and Recreation Department for 12,321 dollars to purchase playground equipment for Heroes Park. This is, actually, one half of the cost of the equipment. There may be a supplemental request if the funds are available for parts of the -- part of the potential cost or half of the cost of installation of this equipment. But this was an opportunity the Parks Department had towards the end of the calendar year to purchase some items for the parks at a reduced discount. I think it was a 50 percent discount. So, this half is half of the total cost, which is half of the cost of what it would be outside of this discounted opportunity. And the last one is $15,212.85 for, again, playground equipment for Gordon Harris Park and, again, there may be a supplement later for the path or the cost of installation. There is adequate funds in the Solid Waste account to cover all three of these expenses and they were approved unanimously by the Solid Waste Committee. De Weerd: Council, any questions for Mr. Nary? Rountree: I have none. Bird: I have none. De Weerd: Okay. Do I have a motion to approve these three recommendations by the SWAC committee? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council January 13, 2009 Page 6 of 45 Rountree: I move that we approve the SWAC recommendations for Item 6-B, one, two and three. Bird: Second. De Weerd: I have a motion and a second. Any discussion? Hearing none, Madam Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: And, Mr. Nary, did you spell out what SWAC means for our -- Nary: The Solid Waste Advisory Committee. De Weerd: Okay. Just for those in the audience that wonder what SWAC is. This is the result of our recycling fund. C. Parks Department: 1. Presentation of Parks & Recreation Commission's Recommended Pathways Priorities Task List: De Weerd: Okay. Item C is our Parks Department. I'll tum this over to Mr. Siddoway. Siddoway: Thank you, Madam Mayor, Members of the Council. We are here to discuss with you tonight the proposed priorities from -- for pathways as per the -- the Parks Commission's recommendation. I was before you in December with their resolution and we are before you tonight with a proposed resolution to ratify those priorities as part of that request to approve that resolution and in discussion with the Mayor she requested that I just take a few minutes and review those priorities with you. These would be the same priorities that were on the list that you received at the December meeting. But there are eight on the list. The first priority -- well, first of all, I'd like to just acknowledge the amount of work that the commission has done on this. They have really taken the pathway system under their wing with a real focus on implementation and their main question was, okay, we have the Meridian pathways master plan as a tool for us. Inside that plan it has all of the pathway segments throughout the entire city and it divides those pathway segments into those that will be developer driven and those that are in existing areas of the city that will require some city investment and partnerships to get built. So, their question was -- and within those that are in those built-out areas it has Meridian City Council January 13, 2009 Page 7 of 45 the pathways in three tiers. So, in a workshop setting the commission has reviewed those tiers and tried to say, okay, where are the low hanging fruit, where can we get the biggest bang for our city's buck and what should be the top priorities. We, then, went out in the field and did a pathways tour and, Councilman Zaremba, I believe you were with us on that tour. We did go out and tour the sites and actually look at them and that was incredibly helpful. After touring they, then, came together and pulled their thoughts into this list of priorities. So, the first priority would be an extension of the existing Bud Porter Pathway where it currently ends at Meridian Road and would continue east. There is in the pathways master plan along-term and short-term vision for this pathway segment and this would pull the trigger to get the short-term segment done. You can see in moving east from Meridian Road along James Court it would be a -- an on-street pathway at that location, basically, finding a way to do some signage using existing sidewalks, maybe striping something in the roadway to -- for bicycles. And, then, when it reaches over to Destiny Cover and that area where the green -- the bright green is, there is an existing sidewalk that is only five feet wide that they'd like to expand to ten feet wide and, then, that would connect into the remainder of the existing pathway that continues on to the east and south to the Fairview Lakes project. So, that is their first priority that they would like to begin working on implementation for. The second priority is the Settler's Creek pathway and this is just north of where we were just looking. Matt, could you point out this area right here? This pathway that Matt's pointing to just connects straight south into that area that would be widened in the previous slide and there would be a full -- that pathway exists and that bright green area is a missing piece that would connect the Fothergill pathway, which currently exists, down to Destiny's Cover and onto that Settler's Creek pathway. So, this is -- this is a place where a small investment in a small connection could connect a larger part of the system that already does exist. The third priority would be looking at the other end of the Bud Porter Pathway and long term it does plan for the Five Mile pathway to be on the east side of Linder Road. However, as a short-term interim measure they thought, you know, we could provide accessibility if we could just get people across Linder like we have across Meridian Road and connect into the existing sidewalk system that exists. So, there is some interest in working with ACHD, seeing if we can get a crossing in at that location at the west end of the Bud Porter Pathway over to the existing sidewalk system. The fourth goal is along the South Slough and there is a piece in the South Slough where it enters Crossfield Subdivision where it has been built by the developer currently as a five foot piece and it needs to be widened to ten feet, so that it functions as a -- a full part of the pathway system and connects into the existing segment that is on the west side of Sommersby there. We do have discussions already underway in the case of this one with the developers as part of their development process to see if we can get that done and this would be just a reaffirming of that as a priority. Goal number five is down south, south Meridian. This is Eagle Road at the Ridenbaugh Canal. We have a fairly extensive existing pathway system that's starting to develop down there through development, but there is currently no way to cross Eagle Road. We need to figure out how that happens and, then, work with development or through ourselves to connect Meridian City Council January 13, 2009 Page 8 of 45 the two sides of that pathway and so the fifth priority would be to find a way to make that connection happen and, again, make a small connection that would make a continuous section for a longer portion of the pathway system. Priority six is the existing Bud Porter Pathway, but instead of building a pathway in this case there is a lot of interest in getting it landscaped and beautified. Right now, as you know, it's most dirt, weeds, goat heads and we'd like to find a way to beautify that. It's extremely popular. Connects from Meridian Road over to Linder Road through Tully Park and we would like to look into beautifying and landscaping that and getting it to be more than just dirt adjacent to that pathway. Number seven is Five Mile Creek pathway as it goes through Bridgetower and, again, taking -- there was a lot of focus on investing in extensions of what are -- is already a very popular and successful pathway at Bud Porter and how can we lengthen that and perhaps get people from Bridgetower all the way to the businesses of the Fairview Lakes or where ever they might go. So, priority seven would be looking at this long segment. A lot of the area for the pathway already exists, it's just a matter of working with the homeowners association and, then, getting it built. And, then, the final priority is the opposite end of the Five Mile Creek pathway. This is -- if you see Fairview there, just north of that would be Fairview Lakes project and this would extend south from where the existing pathways are in Fairview Lakes down from Fairview to Pine. So, those are the eight priorities and Iguess Iwould -- you have a description of those priorities, their purposes, some rough cost estimates and, of course, anything that we would do would be subject to the city budgeting process, but we would like to establish these priorities, get some buy off from Council, and begin working on some implementation. With that I'll stand for any questions. De Weerd: Thank you, Mr. Siddoway. Council, any questions? Bird: I have none. Zaremba: Madam Mayor? Rountree: Comment, Madam Mayor. I think that they have taken a real hard look at what we have and I like the idea trying to make what we have work better, instead of all new. So, I endorse what you have done. I think you have done a good job. Siddoway: Thank you very much. With that, then, the next item on the -- Zaremba: Madam Mayor? Siddoway: -- Department Report is -- De Weerd: Mr. Siddoway? Siddoway: Oh, I'm sorry? Meridian City Council January 13, 2009 Page 9 of 45 De Weerd: Before you go on, Mr. Zaremba? Zaremba: I had a comment as well and Iwould -- I'd like to reiterate what Steve already said about the commission putting a lot of effort into this. They thought about it, considered options, came up with good ideas, and I commend them for excellent work, but I would also like to thank Matt Ellsworth and Pete Friedman of the Planning and Zoning Department who came to the Parks and Recreation Commission meetings and brought maps and helped everybody orientate and identify things and you guys' input was very helpful as well, so thank you. De Weerd: And this has truly been one of those collaborative efforts not only between departments, but with our citizen advisory group and it's great results. 2. Resolution No. 09-646 Adopting Parks & Recreation Commission's Recommended Pathways Priorities Task List: Siddoway: Thank you. And I would just agree, Matt and Pete have been unsung heroes behind the scenes and have -- this partnership has been very beneficial for the commission and the department, too. So, thank you. With that the second item on the department report is the resolution and it's a resolution for Council to adopt the Parks and Recreation Commission's recommended pathways priority list. De Weerd: Okay. Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we adopt resolution 09-646 adopting the Parks and Recreation Commission's recommended pathways priority task list -- Bird: Second. Zaremba: -- and for the Mayor to sign and the Clerk to attest. Bird: Second. De Weerd: Okay. I have a motion and a second. If there is no discussion, Madam Clerk. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. Meridian City Council January 13, 2009 Page 10 of 45 De Weerd: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Siddoway: Thank you. Item 7: Items Moved from Consent Agenda: De Weerd: Thank you. Okay. There were no items moved from the Consent Agenda. Item 8: FP 08-021 Request for Final Plat approval for 7 building lots on 25.87 acres in C-N and L-O zoning districts for Education Campus Subdivision No. 2 by Joint School District No. 2 -south of East Leigh Field Drive and east of North Locust Grove Road: De Weerd: And Item 8 has requested to continue to January 27th. Zaremba: Do we need a motion on that? De Weerd: I don't believe we need a motion, do we, Mr. Nary? Nary: Madam Mayor, Members of the Council, you don't need a motion. Since you have it, it's simply notice to the public that -- if anybody was going to show up, but since it's not a hearing, that's fine. Item 9: FP 08-020 Request for Final Plat approval for 4multi-family building lots with 16 residential units on 0.26 acres in an R-15 zone for Sommersbv Subdivision No. 3 by Liberty Partners, Inc. -north of West Pine Avenue and east of North Ten Mile Road: De Weerd: Okay. So, Item 9 is FP 08-020 and I will ask staff for any comments. Friedman: Thank you, Madam Mayor, Council Members. This is a request for a final plat for the subdivision of Sommersby. It's located on the northwest comer of West Pine and West Franklin Roads. It's an application for a final plat approval for four lots. Just by way of history, Council approved the preliminary plat for the overall Sommersby Subdivision in January of 2005. Final plat of Sommersby Subdivision No. 2 was approved by Council in June of 2006 and the entire plat consists of 62 buildable lots, six common lots, or other lots with amenities on 12.73 acres within an L-O and R-15 zone. The proposed phase includes four multi-family lots to be developed with an eight-plex unit on each lot. The applicants have not submitted any elevations. Staff has recommended approval and we have received an a-mail from the applicant that they are Meridian City Council January 13, 2009 Page 11 of 45 in agreement with the recommended conditions of approval in the staff report. They were not able to be in attendance tonight, but given the small nature of the request, I assured them that we would do our best to answer any questions you might have. De Weerd: Thank you, Mr. Friedman. Council, any questions? Rountree: I have none. De Weerd: Hearing none, I would entertain a motion. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approval the final plat for Item No. 9, Sommersby's final plat. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 9. If there is no discussion, Madam Clerk, roll call, please. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 10: Public Hearing: MDA 08-006 Request for Modification of the Development Agreement for Locust Grove Professional Office (Locust Grove Plaza) by Scot Halladay -Southwest Comer of South Locust Grove Road and East Overland Road: De Weerd: Okay. Item 10 is a public hearing on MDA 08-006. I will ask for staff comments as I open this public hearing. Friedman: Madam Mayor, Members of the Council, Sonya Wafters will be handling this presentation. De Weerd: Thank you. Wafters: Madam Mayor, Members of the Council, the next item before you is a request for a modification to the recorded development agreement for Locust Grove Professional Office approved with the annexation of this property. The property is located on the southwest comer of South Locust Grove Road and East Overland Road. The site was originally planned for amedical-dental office complex, but was sold to Meridian City Council January 13, 2009 Page 12 of 45 another party after the development agreement was signed and before any construction took place. The new owner would like to construct an assisted living facility on the site, instead of an office building. Therefore, a modification is requested, because the development agreement limited the use of the property to office uses. This is a copy of the proposed site plan showing a 30,106 square foot, 54 bed assisted living facility to be constructed in two phases on this site. These are the proposed building elevations. Construction materials consist of simulated stone veneer, shake and lap siding, with architectural composition roof shingles. A Conditional Use Permit application has been submitted to the city as required by the UDC for an assisted living facility in an L-O district, which is scheduled to be heard by the Commission on February 5th. The applicant has submitted a response in agreement with the staff report. No other written testimony has been received on this request. Staff recommends approval of the DA modification per the staff report. Staff will stand for any questions that Council may have. De Weerd: Thank you. Council, any questions? Bird: I have none. Rountree: I have none. De Weerd: Is the applicant here, please? If you will, please, state your name and address for the record. Halladay: My name is Scot Halladay. My address is 2548 Stokesbury Place, Meridian, Idaho. De Weerd: Okay. Thank you. Halladay: Thank you. Thank you for the opportunity to present, Madam Mayor and Council Members. As was mentioned by the staff, we were previously approved for a medical office slash dental building. After the development agreement was obtained the anchor tenant at that time was -- pulled out of the agreement and I'd like to show -- if I could have staff show what was previously approved. It was a commercial looking building and if you can tell -- see from the previous slides that were shown for the assisted living center, we feel that it will be a much better transition from the residential properties that are to the south and to the west of the property, transitioning to the commercial, which is across the street at the Maverick store and to the east, which is potentially going to be commercial property also. We just felt that it would be a good transition from the residential to a commercial, not as harsh as the previously approved building was. We did have a neighborhood meeting and tried to meet with those neighbors that were immediately adjacent to the property and we also met with the homeowners association president Mike Ball. Their comments were that they liked the Meridian City Council January 13, 2009 Page 13 of 45 look of the building much better. The building won't be as tall. That was one of the original concems in our first rezoning and meeting that we had was the building was going to be -- was too tall. The current proposed building is approximately ten feet shorter. There is going to be less traffic. The original approval was for 58 parking stalls. With this assisted living facility we are proposing 29 stalls, just with assisted living there is a lot less traffic involved. And also we feel that the facility will have -- be much quieter than a light office complex. We did -- obviously, we did have some concems at the meeting. We attempted to resolve those concems. One of the main concems was on the original plan that we had, the site approval, the -- the dumpster for the complex was located in the southeast comer right down next -- it would be adjacent to an existing residential property. We are proposing, as you can see on the -- on the current site plan we are proposing to put that dumpster up in the fire -- fire hammerhead turnaround for the fire department. We felt that that would move that away from the residential properties there, hopefully, appeasing that concem. Another concem that they -- that they had, again, from the original presentation that we had to get the rezoning done, was the parking lot is going to be sitting approximately a foot below -- below the level of the fence. So, what we are proposing -- we are going to have quite a bit of overburden on this property. We have discussed that we would -- in that 20 foot landscape buffer between the residential and our property we would put aberm -- use a lot of that overburden and put a berm that would raise the landscaping up higher. The berm would be a foot or two higher than the parking lot and the landscaping would, then, be on top of that berm to help prevent lights as they are driving down into the parking lot shining into their backyards. Those were the two main concems that we -- that we heard at our neighborhood meeting. We feel that we have met those needs, those concems. We feel that it's just a much nicer building, create a much better transition from residential to commercial, which is across the street, and that's all I have to present and I'll stand for any questions at this time. De Weerd: Thank you. Council, any questions? Bird: I have none. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Thank you for having the neighborhood meeting. It makes everything go so much smoother. I think that's great. You answered a number of the questions that I was going to have and I -- my sense from when we heard from the residents before was that this would be an improvement to them. There was one other issue that was raised relating to the south driveway, which is going to be quite steep with an immediate turn and in the previous development agreement there was an agreement to put up a couple Meridian City Council January 13, 2009 Page 14 of 45 of bollards in a position that would prevent a run away car from smashing through the fence and -- is that still existing? Halladay: We are willing to do that. I forgot to tum this -- this design in of what we have proposed for the -- for the landscape berm. I think the berm there would be -- Zaremba: Is the berm going to solve that or do you still need the bollards? Halladay: It potentially could. We will comply if the bollards are needed. Zaremba: Okay. Halladay: But we -- we think at this point the landscape bean's going to be approximately two feet higher than the parking lot. So, that should prevent a car slipping down and into somebody's backyard. But we will comply with the bollards if those are needed. Zaremba: Great. Thank you. De Weerd: Any other questions from Council? Bird: I have none. Rountree: I have none at this time. De Weerd: Okay. Thank you. Halladay: Thank you. De Weerd: I had one other on the sign-up sheet. Bruce Waite signed up against as designed. Would you like to provide testimony? If you will, please, state your name and addresses for the record. Waite: Sure. My name is Bruce Waite. I live at 1753 South Labrador Place and that's here in Meridian. De Weerd: Thank you. Waite: And actually reside on the west side of South Labrador across from -- I'm not sure how to work this technology. Well, that didn't work. At any rate, I live on the west side of -- De Weerd: Could someone perhaps help him bring up that map and -- Meridian City Council January 13, 2009 Page 15 of 45 Holman: I will. De Weerd: Okay. Waite: I just wanted to know if I can use it as a pointer as much as anything. Holman: Let me make sure I have got that set up right. There you go. Waite: Okay. Holman: And if you want to erase something just circle it and tap in the middle and it will erase it. Waite: Oh. Okay. You have to actually run the screen and circle it? Tap it? Well, whatever. Actually, I live about where that squiggle is across from -- Holman: Here is an eraser. Just go like that. It goes away. Waite: Okay. All right. Thank you very much. De Weerd: That's why we are on this side. We don't dare either. Waite: Anyhow, Labrador Place runs down through here and I'm on the other -- it keeps changing the screen on me. That's what I get frustrated with. Zaremba: Very sensitive. Waite: Yeah. It doesn't like me. I guess the only -- I did attend the -- the meetings that we had for the subdivision earlier this fall and at the time I hadn't really thought about it, but I guess since, then, I have been driving by the lot every day and Ihave -- and I know originally the similar design -- everybody seems to want to come down this comer and put parking along the backside along the fence line behind those subdivisions and it seems to me that a better design would be to put the building against the back lots and have the parking on the front off South -- or off of South Locust Grove and eliminate the whole fiasco with the parking situation down that little comer. I know it's not the best designed lot and they are trying to put a building in that probably isn't the best for it, but it seems like that -- I'm not sure if their architect or the designer's really looked seriously at using the slope that's on the back side on the west side of the lot for the lower portion of the building and put the building more towards the west against the lots and, then, put the parking off of south Locust Grove and also off of Overland Road. Just something to consider. I just wanted to add my two cents worth in the -- after driving by every day and looking at it and I think that would solve some of the problems from -- that seems to Meridian City Council January 13, 2009 Page 16 of 45 be a continuing issue both with the previous development and this one for trying to put all the parking down behind those residences that are directly to the west. It's -- you're down in a hole, you're going to have trouble with runoff. I'm not sure where they are going to take the runoff from there to, because it's -- it's at the same grade with the rest of the residences, so all the runoff from that hillside is going to come down onto their parking area and they are going to have -- going to have trouble getting the runoff out of there as well and there is a -- it's a tight space back there and to put a berm and all the things, they are going to lose some of their ground to work with as it is to put a berm up in there. So, just a suggestion that maybe a different layout and design of the building to move it to the west and take advantage of the low point on the ground being the building, rather than parking lot. So, that's all I want to add. De Weerd: Thank you, sir. Waite: Thank you. De Weerd: Okay. Is there any other members of -- yes, please. Good evening. Viertel: Council people, I thank you and a wonderful building you have here and my name is Gene Viertel. I live at 1728 South Labrador Place. De Weerd: Thank you. Viertel: And my property is the property you see right -- I guess nothing's marking there. Right there. This property. And I'm concemed about the parking lot also and the runoff of this, because of the ground level on the east side of my -- the fence line, which is right here, now is wet all the time and now this entire runoff is going to be gathered into this area someplace, it being in blacktop. I'm just hesitant and concemed about where this is going to go, the runoff part of it. And I think what Bruce has mentioned about the building, having the parking in front -- one of the problems is this driveway -- the driveway coming down here, which has a rather steep grade. Now, I know the level of that road and our level of our property is well over ten feet. They are saying it's only like two feet rise -- lower that they are going to raise the parking lot two feet. There is no way you're going to put that type of grade in. I have been involved in building and that amount of grade from the road down to the parking lot, there is going to be -- it is right now approximately ten feet or better. My fence is six feet high and it's almost twice the size of that to see the road. Now, there has got -- to make that grade you'd have to have a ten percent grade or something down it. But we are concemed about -- I'm not against the project at all, but I am concern about the runoff and I'm concemed about -- we were talking about a vinyl fence, I haven't heard anything about that, and also the -- talked about the -- a bamer coming down in the event that -- the slipperyness coming down that steep grade. So, I was concemed about that barrier that there was a berm that they are going to raise back there and where this water is all going to go from all Meridian City Council January 13, 2009 Page 17 of 45 this property, because if you go back there now it's real wet and that's got all property -- all land to soak in. When you. put all this blacktop, all this roof on there, this water has got to go someplace. Even if you put an underground drain field type thing, it's kind of hard to believe that that could handle something like that. That's all I have to say. Thank you. De Weerd: Thank you. Is there any further public testimony? Edwards: Madam Mayor, Council Members -- De Weerd: Hi. Edwards: -- my name is Wes Scott Edwards. I am -- I reside at 3486 West Angelica Drive here in Meridian. I am the architect of record for the proposed project for the developer and I would like to address some of the concerns that some of the residents have reviewed here. Jaycee, you said circle it and tap it to erase? Holman: If you hit the eraser button first. Edwards: Oh. Holman: At the top there is a little button that looks like an eraser. Edwards: Got you. Holman: Push that, circle it, and, then, tap in the middle. Now push the red button again to make that -- there you go. Edwards: All right. To begin with, this property -- we -- from the beginning when we were proposing the medical office building, we understood there was a significant slope in the site, as stated earlier, in some areas as much as ten feet. We addressed every possible way to place a building and parking on this site, whether it would be the building on the west boundary or~ in its current location, in various configurations and shapes and forms trying to get the best views of this site. The other constraints which we are held to was ACHD requirements for curb cuts and we are really not allowed one on the north side, because it's a turn lane going onto -- from Overland Road to Locust Grove Road and on -- from Locust Grove, in order to have a full access ACHD requires 440 feet of street frontage in order have a full access curb cut at that location and we are pushing the boundaries of that just to get that, because there is several lanes of trafFc you have to cross right there in that location. So, we are as far north with that driveway access as we could get approval through ACRD and it's -- and it does -- unfortunately, it's the narrowest part of the site and it's also probably one of the steepest parts of the site. Our proposal is that since it is a significant grade to this site overall, Meridian City Council January 13, 2009 Page 18 of 45 that we cut approximately four to five feet of earth the way the building sits, to lower that building down, so that the building is not eight feet above the neighboring properties. And where. the parking lot is located will be four and a half feet above the neighbors' property and the berm which Scot Halladay spoke of earlier, if you were to -- if this was the neighbor's fence and their property, we are proposing that a swale be developed on our side of that fence and, then, a steeper slope coming up to a berm and back down to that parking. So, any runoff in the parking lot, the building is going to be contained through underground seepage beds in the parking lot and never even get close to the neighboring property and for any -- and this would all be landscaped throughout with native grasses that don't need a lot of mowing or a lot of maintenance and so they maintain the moisture and the runoff. It's not going to be washing into the neighboring property, it's going to be maintained in that location. De Weerd: Could you, please, summarize your testimony? Edwards: I could. I just want to make sure we address the neighbors' concerns that we are trying to be as sensitive to those issues as we can. The buildings in its ideal location and the parking is the ideal location for the use of this very restrictive site. And if you have any questions I can answer those. De Weerd: Okay. Council, any questions? Bird: I have none. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: There was a question about fencing. What type -- what are you -- what are you proposing there? Edwards: There is currently an existing cedar fence and I believe it was in the original agreement to replace that with vinyl fence with the neighborhood and that's currently the case, yes. And that would be along the west and the south boundaries. De Weerd: Anything further? Rountree: That's all I had in my notes that hasn't been addressed. De Weerd: Thank you. Rountree: Thanks, Wes. Meridian City Council January 13, 2009 Page 19 of 45 De Weerd: Okay. Any further testimony? Okay. Wrap-up remarks from the applicant? Halladay: I think Wes addressed most of the concems. As he said, we feel that the placement of the building is the most logical place that we can use -- that it can fit. In our original meetings with the neighborhood for the original rezoning one of their major concems was if the building was too close to the property line that would block their views and -- with it being a two story building, which there are residential properties along there being two stories, that they feel that people would be looking right down into their property, so we felt it would be better to have it up close to the road and also having it the shape of that -- the building that it would also help block some of the noise from that intersection, block some of the lights from the Maverick building across the street. We just felt that would be the best location for the building and the best use, not just the best use that would help not be as intrusive to the neighbors. We just -- just feel that it would be a great transition from residential to commercial, much better proposal than what we have approved for before. The look of the building. The height of the building. Not as commercial, a much softer feel to it compared to what was approved before. And, then, I just wanted to emphasize, again, that we did move the dumpster across the parking lot, since there will be -- not just paper products, but there will be -- from cooking and stuff like that, we felt it would be better to move it away -- further away from the residents. Their concern was the smell. So, we felt --did that. Anyway, I think all the -- all their concems have been addressed and I will answer any additional questions if there are any. De Weerd: I would ask staff to put those elevations back up. Can you tell me what's -- what this -- I assume it's the west elevation that the residents will be seeing, but I can't figure it out. Where is the entrance? So, it just has a single door underneath that -- Halladay: I have a -- I don't know if I can present this -- have the staff put this on. Sometimes those flat elevations are hard to get a conceptual view. The top -- the top drawing is what they will see from the comer of Locust Grove and Overland and the bottom drawing is what would be seen from the neighborhood. As you can see the existing fence along there. De Weerd: So, will they be catching the headlights in their back windows? Halladay: That's one of the reasons why we decided to use the overburden from -- De Weerd: So, you will put the berm in and, then, the fence on top of that? Halladay: Well, if I can put another -- De Weerd: I'm a very visual person, so I appreciate your visuals. Meridian City Council January 13, 2009 Page 20 of 45 Halladay: As you can see, the level of the parking lot is going to be approximately two feet below the existing fence and so what we are proposing is to build up right next to the parking lot with the additional -- with the overburden for digging out the footprint of the building and building that berm up approximately two feet and, then, we would put the majority of the landscaping on top of the berm to help block out the headlights and just the visual from -- from the residential to the our site. And that way, as one of the other people talking, said that there is a significant grade going down to that fence, so we just felt that that would be a good solution by building it up, raising up the landscaping between that. De Weerd: So, are those evergreen shrubs? Halladay: I am not sure what's been -- we did submit a landscaping plan for our Conditional Use Permit. At this point I can't remember what was on there. I know we did -- we did beef up the landscaping along -- along that stretch. From the original concems that the neighbors had. De Weerd: Mr. Friedman, can you tell me are those evergreens? Friedman: Madam Mayor, Council Members, I cannot tell you that at this point. As Sonya indicated, the applicant will be in early next month for that Conditional Use Permit for the actual review of the assisted living and certainly we understand now what the concems are in terms of what likely should occur within that area with regard to landscaping and screening, you know, probably can find its way into a recommended condition. De Weerd: Yeah. Deciduous just wouldn't cut being a very good screen and you would have to have them spaced close enough together that they kind of formed a hedge. Halladay: We originally were considering putting the fence on top of the berm, but, then, obviously, the fence is not on the property line. If we put the berm back at the height of the property line, that would require a huge retaining wall all along there, which would not be visually -- De Weerd: No. Then you create a crime pocket and that -- that would be complicated. Well, I guess I would appreciate it if staff could work with the applicant and the affected neighbors as well just to make sure that it meets the needs and -- if Council were to approve this. But I appreciate seeing the elevation from the neighbors' side to see what they might see, because I wasn't sure if I agreed with you that it was better until I saw that. Halladay: Oh. Okay. Meridian City Council January 13, 2009 Page 21 of 45 De Weerd: And I just have one other comment for Council's consideration, is I believe that the bollards still need to be there. Otherwise, that berm could potentially be a launching pad. I just, you know, think that with the steep slope going in there and, in particular, I think that our winter has -- has been a testament to this, how slippery it can get on those roads and driveways and -- and Iwould -- I would imagine that that will be a very dangerous slope and so I wouldn't count on that berm stopping someone, but I would say it would be an amazing launching pad and I don't think that the neighbors would like a car in the back of their house, so -- Halladay: I don't think the bollards were scratched from the development agreement. I think they are still in there. Friedman: Yeah. De Weerd: Okay. Bird: They are still in the development agreement. De Weerd: You said if they are necessary. Well, I would say absolutely necessary. Friedman: Madam Mayor, Council -- De Weerd: Oh, it's like where did that voice come from. Friedman: Madam Mayor, Council, the request for the modification did not include the condition for the bollards. So, that condition remains in the development agreement that was previously adopted. De Weerd: Okay. Thank you. Okay. Council, any other questions or comments for the applicant? Bird: I have none. De Weerd: None? Okay. Silva: Madam Mayor, Members of the Council, just as a point of clarification on that design, that portico will have a -- as that design moves forward a clearance of 13 feet, six inches, so we can have an approved turnaround there on that end of it. Right in front of the building. Halladay: Wes from Ruby Edwards says contact the fire department and in our conceptual drawings address that. Meridian City Council January 13, 2009 Page 22 of 45 De Weerd: Okay. Thank you. One other comment on the landscaping. Make sure you run it by our police department. That slope does concern me and that fence and what might happen between the parking lot and the fence and so however we landscape it we want to make it is a shield for those headlights or the headlights of the cars, but we also want to make sure we have some security mechanism along that corridor to make sure it's not going to be more of a nuisance than -- than not. Friedman: We will do that, Madam Mayor. Thank you. De Weerd: Okay. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: On that same subject, can you put the site plan up? And I guess my question to the police department would be if -- if you were actually on Overland can you look down that whole fence line and see what's going on between the fence and the landscaping? Lavey: Mr. Zaremba, Council, you know, it's hard to tell on this drawing if you can or not. But the length of the property is going to be such that that's going to be difficult no matter what. If you had open view of the length of the property, it's going to be hard to see all the way down there anyways from Overland itself. So, I guess I really can't answer your question. Zaremba: Okay. Thank you. Halladay: If I might, from Overland that whole length is down lower, so they will be able to look down onto it. So, it won't be at eye level, it will be down lower, so that they'll have a bird's eye view down onto it. It sits anywhere from five to ten feet lower from the road there that whole length. Zaremba: Thank you. De Weerd: Okay. Anything further? Okay. No further comments from staff? Or the applicant? Okay. Thank you. Okay. Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we close the public hearing for MDA 08-006, Item 10. Meridian City Council January 13, 2009 Page 23 of 45 Bird: Second. De Weerd: Okay. I have a motion and a second to close the public hearing on Item 10. All those in favor say aye. All ayes. Motion carves. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Okay. And discussion? Hearing none, do I have a motion? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve MDA 08-006, to include all staff, applicant testimony and with the knowledge that this will come back for a conditional use and some of the items raised will be conditioned at that time. Bird: Second. De Weerd: Okay. I have a motion and second. Could I ask for clarification of the landscaping from the motion maker? Zaremba: Yes. My understanding was when the conditional use comes back, Planning and Zoning was planning to identify the specific landscaping that will be put there and work together with the applicant and the neighbors. De Weerd: And as well as our police department. Zaremba: As well as the police department. De Weerd: Okay. Zaremba: To have a satisfactory solution there. De Weerd: Okay. Thank you so much. Okay. If there is no further discussion, Madam Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. De Weerd: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Meridian City Council January 13, 2009 Page 24 of 45 Item 11: Continued Public Hearing from January 6, 2009: AP 08-007 Request for City Council Review of the Planning and Zoning Commission's action regarding the conditions of approval for Fairview Lakes Retail (MCU 08- 002) by Doug Tamura - 950 East Fairview Avenue: De Weerd: Okay. Item 11 is a continued public hearing from January 6 on AP 08-007. If staff would like to provide a summary. Friedman: Thank you, Madam Mayor. Yeah. We have provided a brief summary for you and Sonya Wafters will be going over the high points before you resume the public hearing. Wafters: Thank you, Madam Mayor, Members of the Council. This request was heard by City Council on January 6th, at which time Council directed the applicant to work with staff to determine an appropriate treatment and landscaping for the rear of the existing structure on the site. The applicant met with Will Thornton, associate city planner, and Elroy Huff, city arborist, and has submitted revised building elevations and a landscape plan based on our discussions. This is a copy of the proposed elevations with the changes noted. The applicant is proposing a painted wainscot in green along the bottom portion of the north and west elevations and painted doors on the north elevation in red to match existing colors on the south elevation as shown. A sample of the colors are shown there on the overhead. In addition, Will recommends a one or two color band that matches the bottom of the facade projecting over the arcade on the south and west elevations be painted along the upper portion of the remaining west elevation and along the length of the north elevation to break up the lower portion of the facades. This is a copy of the revised landscape plan. Two additional trees. The same species as the existing trees are proposed within the street buffer along Carol Street in the location shown on the plan. In addition, Elroy recommends the applicant construct four foot tree wells and install and maintain mulch bark around the trees for protection. This would pertain to the existing trees, as well as the two additional trees. Elroy also recommends -- recommended blooming flowers, like floribunda roses or other blooming plants to be planted at the base of three of the retainer walls to enhance the look of the landscape. The applicant contacted Elroy today and requested these plants be located along both sides of the stairways, instead of next to the retaining walls because of limited space. Elroy agreed to the change with the stipulation the same plant materials be used and a landscape border and bark be installed. The applicant is proposing a new trash enclosure on the site within the street buffer adjacent to Carol Street along the rear of the building as shown here on the plan. UDC 11-3B-7C.6 specifically prohibits impervious surfaces within required street buffers. Therefore, staff recommends the applicant find a new location for the trash enclosure that complies with UDC standards. There was some discussion at the last hearing regarding the trash enclosure that the applicant constructed off site without approval from the planning department or SSC Meridian City Council January 13, 2009 Page 25 of 45 that is proposed to be used for this building. It's shown here at the bottom left comer. Since the hearing the applicant has obtained approval from SSC for the enclosure with a three yard limitation. However, the enclosure does not currently meet UDC standards, 11-3B-8C.2A which requires all landscape planters to maintain a minimum of 50 square feet and the planting area to not be less than five feet in any direction. Planter islands must contain at least two trees and be covered with low shrubs, lawn, or other vegetative ground cover. Currently a planter island does not exist in this location as required, although two trees have been planted on each side of the enclosure. As you can see from photo here, that's the enclosure and trees that exist on the site. Additionally, per UDC 11-3A-12B, trash enclosures are required to be complimentary in design with the associated structures. Currently it consists of unpainted block wall. Staff is recommending the trash enclosure and planter island either be brought up to current UDC standards or the enclosure be removed. Lastly, I'd like to note that the future phases on this site contain buildings that were approved with a stucco finish. In order to change the finish on these buildings, a Conditional Use Permit modification will be necessary, as these buildings were not part of the subject CUP modification. Staff will stand for any questions the Council may have at this time. De Weerd: Council, any questions? Bird: I have none at this time. Rountree: I have none right now. Zaremba: No. De Weerd: Okay. Would the applicant like to come forward? If you will, please, state your name and address for the record. Tamura: Good evening, Madam Mayor, Members of the Council. My name is Doug Tamura. My office is 1124 Santa Maria Drive in Boise. And in regards to tonight's hearing, I had some good work sessions with Will and Elroy and Doug with Sanitary Services and the explanation on the landscaping was the three retaining walls that was discussed, we had installed some grease traps hoping that potentially we would get some restaurants in there, so those retaining walls were to go ahead and screen the -- where the -- the grease traps and also a transformer. So, I explained to Elroy it didn't seem like that was an appropriate place to put the landscaping, but it looks like he's more or less -- was kind of -- come to an agreement on the landscaping plan on the back. In regards to the -- the elevations on the colors, I sat down with Will and this was kind of Will's concept of what we discussed and so what we are looking at was -- it seemed like there was kind of an obvious wainscot line because of the base column detail that we have on the comers and so were going to have the wainscot match up with the base column detail and that was will's idea that we would add a third color, so Meridian City Council January 13, 2009 Page 26 of 45 we were going to do the rust color, which is the accent color below the sign and, then, add another block, so that would be -- this is I think four feet high and, then, another eight inch band along here and, then, we have got weathered copper band on the flashing up above. So, we have got three bands and, then, we were thinking that accent band that would be above the wainscot we'd paint all the rear doors the same color. So, this is kind of an elevation of what we think would work on that back elevation. The upper part of this building is going to be pretty much covered by the tree canopy, particularly with those additional trees that we added. Probably the biggest discussion that I have come into is the -- there is a trash enclosure location. Can you put the site plan on. Give us the big site plan. One of the -- oh. Yeah. Look on this-- on the lower site plan here. I guess does this pointer work here? Can you see that when I point on that? Push -- Nary: Pick the color you want -- Tamura: And, then, I touch this? Nary: Yes. Friedman: Doug, we can use the cursor. Just tell us where you want us to point the arrow at. Tamura: Oh. Where the -- if you look at the bottom CUP modification and you can see where the trash enclosures were located -- here it is. So, there were originally located in the northeast comer of our building and in discussions with Will I told him -- I .says one of the things that seem like was the appropriate thing to do is on phase two where it says retail number three, this building here, that we go ahead and shift that building over and create a pedestrian corridor, so that neighborhood to the north could access our project. So, you know, as we have more development in the courtyard and, you know, all the things that are going to happen in phase two, that we could have this kind of pedestrian connectivity go through our project and it seemed like having a trash enclosure at the entrance to that pedestrian corridor wasn't the best amenity and so that's why we went ahead and added that additional tree, you know, next to that entrance. And so in looking at the next place that we could put a trash enclosure, one is, you know, we have this other trash enclosure located down here that we could use for pad site number five and, then, we have got these -- these buildings on the comer of Carol and North Lakes. The existing trash enclosure for the Hopkins office building is located right here and so our discussion with Doug with Sanitary Services is that as the truck comes in here, as they exit they could go directly across the street and, then, be able to access the trash enclosure here. This trash enclosure location would service the -- you know, all of this building here. Plus, it could also service this building here, so we wouldn't have to do anything else here. We also looked at a location right in here, but it seemed like with the potential drive-up window and the grade that we had in there Meridian City Council January 13, 2009 Page 27 of 45 -- and, plus, we had that other three yard location right here, that it seemed like that was the best location. Our thought is that we'd go ahead and build it right into the berm that's behind our building, so it would be made of masonry, the colors would be integral with our building, and, then, the only thing that would be facing against the street would be a vinyl fence or vinyl gate and so I think the thing that we discussed with Sanitary Services is that the location that was provided here in the northeast comer and the access to it was really no difference proximity wise than what we were proposing in this new location and so that's how we came to that. I reviewed that with the three neighbors behind us. Hopkins and Meridian Technology were in support of it. The Treasure Valley Properties -- her concern was she was -- she would be in support of it as long as we promised that we'd work on putting this pedestrian connection through and, you know, I think that in the future we are going to put another trash location down here, but not knowing the configuration of our phase two, we didn't want to have to put something in that we'd have to remove later. And, then, plus, it seemed like as the trash enclosure moved further east it became awkward for all the tenants on our -- on our west end. You know, if there is another location that seems like it's obvious, you know, we'd be more than happy to look at that. But that's what we worked out with Sanitary Services. Any questions? De Weerd: Council, any questions? Rountree: Sure. So, which -- which blue circle is it? Tamura: So, this blue circle is -- what we are proposing is right here. Bird: Okay. Tamura: Like l said, it would be built into the berm at street level. A vinyl fence. Gates. Rountree: And follow up with -- Sonya, didn't you indicate in your introductory remarks that that hard surface in a landscaped area is not allowed by UDC? Wafters: Madam Mayor, Councilman Rountree, that is correct. The UDC specifically prohibits impervious surfaces within required street buffers. Tamura: I guess in regards to that, I don't know -- you know, because our other location was -- you know, had the same situation, you know, this one located here at the northeast comer. And, again, you know, trash was looking at, you know, coming down Teare directly into those trash enclosures. And so once Sanitary Services, you know, looked at both access points, they felt like this other one would be just as appropriate as the one that was proposed on the original CZC that was approved. De Weerd: But I guess SSC is not looking at our ordinance. Meridian City Council January 13, 2009 Page 28 of 45 Tamura: Yeah. You know, the other -- the other potential option would be, you know, maybe this location down -- you know, we could do something, you know, in that location right there. That would work. But, again, it puts it fairly close to that existing one that we have got. The one that we had, the three yard one, we will bring that one up to standards. We will get the -- you know, we will paint the -- the masonry, we will finish the landscaping, put the curbing in. The reason it wasn't completed is that portion of the -- of the project doesn't have any asphalt in it, so you couldn't curb it or finish the landscaping. De Weerd: Okay. Anything further from Council? I guess I just have a comment and I didn't know how best to deal with it, but an item we have on the public record I won't read into the record, because I find it very embarrassing, but we were shared your e- mail to one of the neighbors, who I think is -- has tried to be very constructive in his feedback to you and, actually, was -- last week an advocate on a number of issues and I found your response to him very embarrassing and extremely inappropriate. So, I will leave that said. I see from your nodding of your head you know what I'm referring to, but that kind of behavior is very inappropriate. Tamura: Madam Mayor, I want to publicly apologize to -- to what I sent to him, but what's happened is we had some -- you know, other real estate opportunities in our shopping center, and particularly these tire stores and one of the things that the neighbors came to me and said, hey, if you don't proceed with the tire stores, that we would be fully supportive of your project and I said great, I said, well, go ahead and back off and we had two opportunities to put tire stores in it and, then, you know, sure, he's been supportive on some issues, but at the same time we have been battling tooth and nail on all these smaller issues of where, you know, they told me that I would have their alliance on supporting our project and I think that the quality of what we have done, you know, trying to go our -- you know, above and beyond our call of trying to do a good project. And, then, to have these constant issues that I'm battling with after they promised me that they would support me if I backed off on doing these other real estate projects. And so it's been very frustrating and that was just my frustration coming out in my a-mail. You know, I -- like I said, I apologize, it's totally inappropriate of what I did, but, you know, I think we have got a nice project. You know, we are trying to think of the best interest of the neighborhood, but at the same time, you know, I didn't feel like Ryan did what he promised me he would do if we went ahead and backed off on some opportunities that we had. De Weerd: You know, I think we have all been frustrated and that's when you write the e-mail and, then, you push delete instead of send. Tamura: Yeah. I know that -- Meridian Ciiy Council January 13, 2009 Page 29 of 45 De Weerd: And we probably all have been in a frustrated state that we wish we could take back what we said, but -- and I'm not going to cast stones, but I just wanted to -- since it was a piece of the public record, I felt it was important to comment about it. Tamura: Yeah. I'm sorry for what I did. De Weerd: Thank you. Okay. Thanks. Okay. I did have one person sign up to testify and that's Mr. Ryan McDaniel. Signed up as neutral, even after the a-mail. If you will, please, state your name and address for the record. McDaniel: For the record, Ryan McDaniel. 1785 North Teare Avenue. 83646. I'm also proxying for nine other of my neighbors in the way that we did before. Madam Mayor and Council Members, I had a completely different testimony to read into the record tonight, so I just wrote some notes on the other side and just going to move forward. I want to publicly accept the developer's apology and I'm making excuses, but I know that these guys in the development community are losing money hand over fist and we all make -- make comments, but hardly ever written that sting like that. Anyways -- De Weerd: Yeah. Don't do those kind of things in writing; right? McDaniel: I do want to -- Zaremba: Madam Mayor, if I may interrupt. I just want to say we do value citizen input. We appreciate that you as a neighbor are involved in this project and we appreciate hearing your opinions. De Weerd: Thank you. McDaniel: Thank you. Do appreciate to provide positive substantive feedback. And also I want to thank the developer for proposing compatible land uses and listening to our concerns before. We meant no ill will and harbor no animosity. So, with the developer's proposal we now have a walkway into our neighborhood that interfaces with the 28 year old residential neighborhood there. We have moved the trash receptacle to the side and I think that that's better and I don't know where staff lands on permeable or impermeable surface treatments there. The trash enclosure's okay by us. Well, by me. My neighbors haven't seen this, but I think it's -- it's meeting our needs. The quality building materials -- did staff find that the applicant is now proposing quality building materials in accord with 11-3A? Friedman: I'll wait for the -- if you're -- I'll wait until you have concluded and if the Council directs me -- or I can answer that right now. Madam. Mayor, Council, what would you -- Meridian City Council January 13, 2009 Page 30 of 45 De Weerd: No. Let's -- McDaniel: Very well. If that is the case, then, if staff finds that the qualities of the building materials is adequate to satisfy the UDC, then, we are also in approval. The walkway, again, is great. The additional landscaping that's just fine and -- and so last week we talked about turfing the lights off that shine upon the residential structures. The developer has mentioned that this blue circle could be turned off and that was okay. And, finally, there is some signage for the children that play upon the -- the drainage bed and the developer also mentioned is in accord with that. So, with those things being remediated, we have no -- no problem with this at all. I think that the developer has done a great job and Devon Park is really starting to look great and I just want to say thanks for having me tonight and I will end it right there. De Weerd: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Which trash enclosure where is great? McDaniel: Moving the --okay. Let's see. That looks like an eraser. Okay. Moving this trash enclosure away from the pedestrian walkway is a good move I think. Rountree: That's all I have. De Weerd: Thank you. Zaremba: Thank you. De Weerd: Okay. This is a public testimony -- or a public heaping. Is there any further testimony? Wrap up remarks, Mr. Tamura. Rountree: Madam Mayor, Iguess I -- if Pete or Sonya can talk about quality building materials. Friedman: Madam Mayor, Council Members, just a couple of points I think we want to address. There has been a lot of discussion about a proposed walkway. There has been a lot of discussion about a trash receptacle being built off site, which would have been the one to the west. Right now to bring it kind of back to where we were and also in response to Ryan's question, when we left the public hearing last week the direction from Council to the applicant was to make a proposal to staff to -- there was never a question about restuccoing that building or the text coating, but it was just to do Meridian City Council January 13, 2009 Page 31 of 45 something to provide some interest and some variety to it. So, as you can see from the information and the recommendation that was made to you, we feel that could be achieved by painting a couple of more stripes of the paint on the upper elevation of the building and, then, wrapping it around to the side. If you will note the approved CZC always contemplated. an approved -- or an attached building there, so this -- this proposed walkway is news to us. Right now we have a code requirement about how and where we treat and locate trash receptacles and so, again, we are -- we are in a situation -- and this has been sort of the history with this project that kind of continues to be this chain of modifications and so forth. Some are annointed, if you will, and some are not. And so I think if there is a proposal to detach the buildings, there would be a couple things we would want to work with, but we would, essentially, want to work with the applicant and identify a location on site or somehow tie to an approvable location for a trash receptacle that meets all of our code requirements. Also, in order to change the CZC or change the site plan upon which the CZC was based, I believe we need another CU modification on that, so that, you know, we are not hitting these buildings piecemeal one at a time and, then, having this kind of domino effect of issues arising. So, I guess my recommendation is that since this proposal to detach the building that we would supplement our recommendation about the painting bands that carved around to the east elevation and that we continue to work on a location for a trash receptacle that complies with our code. And, again, that one to the west that has been proposed, that's not even on the site, as is the situation with the one that's in the parking lot. So, with that I would be happy to answer anymore of your questions. Rountree: That's confusing enough. Thank you. Friedman: Sorry. It's that kind of a project. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: It's not really a question, but addressing point three on the outstanding issues for City Council, it would be my assumption that even though we are attempting to accommodate some changes to the current building, which now exist and didn't meet the original CUP, that the rules for the rest of the buildings still need to meet the CUP, unless the applicant comes in with an application to change that. So, even though we are making exceptions for this building, those don't apply to the existing CUP for any future buildings. That's one person's opinion. Friedman: Madam Mayor, Council Members, we -- we agree. Zaremba: Thank you. Meridian City Council January 13, 2009 Page 32 of 45 De Weerd: Okay. Anything else before I ask the applicant to remark? Okay. Tamura: Madam Mayor, Members of the Council, my name is Doug Tamura. I guess I need a clarification. The site plan that we have before you, you know, shows the -- or the CZC that was approved shows the trash receptacle as shown and that was what was approved originally. And so I guess -- I don't know what the difference of what was approved there versus what we are proposing there. In regards to the impermeable materials in a setback, does that except out sidewalks? Because I'm assuming that, you know, circulation and sidewalks and driveways and, you know, all those kind of things are all within those required setbacks. And so I guess since that one was approved, you know, what we have proposed is similar, you know, and, again, approved by sanitary services. You know, I would be more than happy to look at another location, but it just seemed like -- you know. And particularly with the support of the neighborhood and the support of our office users across the street and the approval of Sanitary Services it seemed like that was the -- the location that we thought would be the best. In regards to the CZC, what our plan is is that upon approval of whatever direction we need to go with our project, we are going to submit -- resubmit a CZC that's just site specific to just this retail building that we have -- we have got in front of you. We can go ahead and show future buildings that we submitted in our CU modification, but it's our plan that when we come to Planning and Zoning and City Council again with our next phase that we will resubmit another set of conditional uses that will spell out, you know, design and modifications to the site, so that I hope that tonight what we are looking at is just our retail building that's existing. So, you know -- because I think the other thing that will we deal along with if we decide to do the pedestrian pathway, is we will go ahead and enhance our east end of our elevations. You know, we will add more cultured stone, we will cant' the band around, you know, those types of issues. If there is a clarification on the trash enclosure location -- and, again, like I said, I'm totally open to that. If there is a -- if you see another location that would work better, but that was our best guess of where we thought it should go. In closing, you know, I really, you know, appreciate what Ryan said tonight as far as our project. I'm sorry that I did what I did and, you know, I plan on working closely with the neighborhood in the future. Thanks. Any questions? De Weerd: Thank you. Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: You have indicated -- you just indicated -- and I want to make sure I'm clear on what it is you said -- that you intend to carry the color around on the east end as well and potentially cultured stone, because you still envision that that walkway is going to be there? Meridian City Council January 13, 2009 Page 33 of 45 Tamura: I think there is a little -- there is a clarification. I think there is a little difference between what the report states and what we are proposing. When I worked with Will it was his recommendation that we do the green wainscot with -- with a brown, you know, and, then, coordinate that with the doors. I think the report also states that there should be another band up here on top. It's our preference that we don't want to put that band up there. We'd like to keep it simple like this. You know, I guess as knowing that we are going to do the pedestrian walkway, we wouldn't have a problem at least right now of carrying the color band around the east elevation as part of this application. You know, we will go ahead and enhance the detailing of the building when we -- when we construct phase two, but we don't have a problem of doing the painting, as long as we are going to do it on all -- on both east, west, and south elevations. De Weerd: Mr. Rountree. Rountree: Madam Mayor, just a follow up. The Mayor's indicated she's a visual person. I'm a list kind of person and I have heard you say a couple things tonight and, then, say a couple things that, well, but we don't want to do that. So, I really want you to understand that I need to know what it is you're telling me. So, what is it you're proposing to do and let's start at the top and work down. Tamura: Okay. Number one -- 1.1A, it looks like we meet those conditions as far as the landscaping, parking on the -- on the west end. One point -- Rountree: That's with the addition of the trees and the blooming plants and that sort of thing? The tree wells and -- okay. Tamura: Okay. That's, actually, condition 1.1 B. So, we had four conditions in our original Planning and Zoning that were issues. 1.1A was the parking lot on the -- on the west end, which is -- oh. Was this parking lot right here. And originally they had requested that we put an additional planter in here. But that's where our ramp is for our loading dock. Our parking lot on the west end meets the ordinance, so we have got a planner on this end and we have got a planter on this end and we got seven spaces in between. So, it meets the ordinance. Condition 1.1 B was the landscaping in the rear of the building, so that's why we added the two additional trees and, then, we added the landscaping at both the two stair wells with the support from Elroy with the Parks Department. 1.1 C was the trash enclosure and so our proposal for the trash enclosure is to put it so it lines up with the driveway to the office to the north and, then, 1.3A is the paint scheme of our building and what we are proposing is what's on this presentation board. So, we have the weather copper flashing on the top. We have a -- the dark green wainscot on the bottom that would match the height of the column bases and, then, we'd have an eight inch brown colored band above of the green wainscot. And, Meridian City Council January 13, 2009 Page 34 of 45 then, we'd also paint their doors and frames the color of that accent stripe and, then, we'd do that on both the east, west, and north elevations. Rountree: Okay. Now I'm clear. Thank you. De Weerd: That was a good list. And it matched the visual, I might add. Okay. Any further questions from Council? Bird: I have none. Rountree: I have none. De Weerd: Any additional any comments? Tamura: No. Thanks for your time. De Weerd: Okay. Thank you. Okay. Council, any discussion desired with staff before you close the public hearing? Rountree: Madam Mayor, we need to understand this trash enclosure thing. Apparently what's being proposed is not compliant with our ordinance. Can it be compliant with our ordinance, can it be worked out with staff as a condition of acting on this? It seems to me like it shouldn't be that hard of detail to work through. Friedman: Madam Mayor, Council Members, we looked up the code provision. The code provision -- I know there was some discussion -- specifically exempts driveways, walkways, sidewalks, as the types of impervious surfaces from the restriction in buffer areas. So, the code specifically prohibits anything else. I guess the way I -- the best way to explain it where if another case somebody submitted a landscape plan with a trash enclosure in there in a CZC and we were going through that zoning certificate compliance checklist and we saw that in there, we wouldn't approve it, so we would have to go back with them and work on another location that complies with the code. The one that Mr. Tamura pointed out over there on the east end of the building when that CZC was issued for this building, as opposed to the building that was built, apparently at that time there was a determination made that that area was not a part of the landscape buffer adjacent to the roadway and so that's why it was approved in that location. I think given the code language we would need to work with him and find a location that's outside that landscape buffer. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council January 13, 2009 Page 35 of 45 Bird: Pete, looking at the site plan, do you have an idea of where the trash receptacle should be to meet the code? Friedman: Well, either -- Madam Mayor, Council Members, either in the location where it was designed or if Mr. Tamura now is contemplating another design for the buildings that is different from that which was approved with the original CUP or the CUP mod, then, we would probably want to work with him to kind of incorporate it in that design. I would probably bring Will in on that for some architectural review of that location, but it would be somewhere outside the landscape buffer. Rountree: Bringing the one trash enclosure with the three yard that now apparently is approved by SSC, would that be sufficient until such time as they decide that some kind of plan is put together for their next phase and, then, that incorporate a trash enclosure that would accommodate the rest of the development, as opposed to doing a trash enclosure someplace on a temporary basis, only to have to either move it or build a building that might not be appropriate around a trash enclosure. Friedman: Madam Mayor, Council Members, when SSC approved that they approved that in the last couple days for a relatively small trash -- three yard trash enclosure. If he brought it up to our standard in terms of landscaping, curbing, treating the outside of that brick somehow, whether it's painted in a manner that's similar to what ultimately we get on the building, is an interim measure that certainly is more preferable to me than just having to either just keep turning it down or ignoring our code, which we don't want to do. Rountree: Madam Mayor? De Weerd: And I believe that's what the developer agreed to. Bird: That's what he agreed to. Rountree: Yeah. I heard him say -- De Weerd: But we'd like it on record. Silva: Madam Mayor, Members of the Council, just a point of clarification. If that's moved down to the east end, that will have to be at least five feet away from the building, given a dumpster of that size. De Weerd: Does anyone else want to throw wrenches at this? Bird: Those trash enclosures are important. Meridian City Council January 13, 2009 Page 36 of 45 De Weerd: Okay. Mr. Tamura. Tamura: Madam Mayor, Members of the Council, Doug Tamura. Yeah, we wouldn't have any problem of bringing the existing dumpster that we have up to standards of landscaping and making it the colors. Rountree: I guess my concern for you, Doug, is is that sufficient size to accommodate potential leasees? Tamura: Right now we have got one tenant that we are pushing on to have in by the first of March. You know, I think the other thing I could do is sit down with Doug with Sanitary Services and if we get a secondary location worked out we could submit that to staff. So, maybe what we could do is do kind of a two step approval that as a temporary situation that will bring that one that we have up to standards to give us an occupancy permit and, then, give us the flexibility to work with Will at Planning and Zoning and Doug at Sanitary Services to come up with a secondary site as required. Rountree: Thank you. Tamura: Thank you. Friedman: Madam Mayor, Council Members, not knowing what you're going to do with this, but if that is the case, I would say that that secondary location would need to be agreed upon and approved prior to occupancy of the future tenant. We have the interim one right now allowing them to move forward with the CZC and the building permits for the tenant improvement and that we have some closure on the location working with Doug and Will for the secondary one, if one is required, prior to occupancy of the first tenant space. De Weerd: That gives you until March 1st to come up with the plan; correct? Friedman: Correct. De Weerd: For occupancy. Is the applicant okay with that? And he nodded his agreement. Okay. Council, anything else? Okay. Would entertain a motion to close the public hearing. Unless you need further information. Rountree: So moved. Bird: Second. De Weerd: Okay. I have a motion and a second to close the public hearing on Item 11. All those in favor say aye. All ayes. Motion carries. Meridian City Council January 13, 2009 Page 37 of 45 MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: Madam Mayor, I'll comment that I'm not comfortable making the motion on this, having been absent last week, but I have read the record. I struggled through I think all 30 pages of it and was as confused ten minutes ago as I was after I read all of that, but I think I'm clear now what's going on and feel comfortable voting on this action. I'd be more comfortable if a person in attendance would move forward and I'm comfortable with what's being proposed as well. De Weerd: You're the one with the list. Okay. Council, anyone else want to take an attempt? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'll make an attempt and whoever seconds it can make sure that I have it right. De Weerd: Okay. Bird: Because I'm like Charlie, Iget -- I get what I think is straight and, then, all of a sudden I'm confused and I think I'm straight now, but we'll find out. I move that we approve AP 08-007 with the staff, applicant, and public testimony to be included and also to paint the west, east, and north sides with a band on the bottom I would say probably three feet and also to paint the north elevation doors one color. The three yard trash receptacle is temporary only. The applicant and the staff will work out a location for a larger trash receptacle for the site and also on the color scheme they will put copper around the parapet of the roof, if I understood right. And I can't think of anything else, so I'll close my motion with that, unless I have forgot something. Rountree: The landscaping. Bird: Oh, the landscaping, yeah. To bring up the landscaping as agreed upon by the applicant and the parks and zoning departments. De Weerd: Okay. Do I have a second? Rountree: I'll second that. De Weerd: Okay. Would you like the motion repeated? Rountree: No. Meridian City Council January 13, 2009 Page 38 of 45 Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Just for the sake of discussion, I would ask the maker if temporary on the trash -- the temporary trash enclosure, do we want to specify a time limit on that? How long is it -- when does it need to be solved? Bird: I believe in the testimony it was March 1st. De Weerd: Okay. Bird: Of 2009. De Weerd: Okay. Anything further? Rountree: Madam Mayor, Idon't -- I don't believe that's the correct recollection. I think it's temporary until such time as it's been replaced by a future permanent or secondary trash enclosure and trash facility. Bird: The maker of the motion has no problem with that. De Weerd: And that is -- Bird: I misunderstand the -- De Weerd: -- before occupancy. Bird: Yeah. Rountree: Before occupancy. De Weerd: Okay. Second agrees? Second agrees, since you said it. Okay. He's nodding his head for the record. Rountree: Yes, I agree. De Weerd: Thank you. Zaremba: And Madam Mayor? De Weerd: Yes, Mr. Zaremba. Meridian City Council January 13, 2009 Page 39 of 45 Zaremba: Not necessarily a part of the motion, but as part of the discussion for the record, I would state again that approving what are changes to this building do not cant' over into the rest of the CUP for the rest of the project. That does not preclude the applicant from making an application to make those changes, but without an application the rest of the project must be built as previously envisioned. De Weerd: Any further discussion? Rountree: I have none. De Weerd: Okay. Madam Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. De Weerd: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 12: Public Hearing: VAC 08-008: Request to vacate the platted 12-foot wide public utilities easement lying 6-feet on both sides of the common interior lot line of Lots 42 and 43, Block 1 of Spurwina Subdivision by Theresa & Lance Eckersell - 7102 & 7080 North Spurwing Way: De Weerd: Item 12 is a public hearing on VAC -- Mr. Woodruff, I hope you don't feel obligated to stay throughout our whole -- okay. Just wanted to make sure you know it's okay to leave anytime. Okay. Bird: He's enjoying it. Rountree: If he's going to pray for us, he's going to make sure that we -- Bird: Wants to make sure we do it right. De Weerd: Make sure his prayer is followed. Okay. Item 12 is a public hearing on VAC 08-008. I will open this public hearing with staffs comment. Wafters: Thank you, Madam Mayor, Members of the Council. The next item is a request to vacate the 12 foot wide public utilities easement lying six feet on both sides of the common interior lot line of Lots 42 and 43, Block 1, Spur Wing Subdivision. The owners of said lots wish to vacate this easement for building purposes, because there are no utilities in this area and the easement only creates an encumbrance on the lot. This is a copy of the vicinity map here showing the property. It's located at 7102 and Meridian City Council January 13, 2009 Page 40 of 45 7080 North Spur Wing Way, which is north of Chinden and east of Ten Mile. They are currently vacant lots. This is an exhibit of the easement proposed to be vacated. Letters consenting to the relinquishment of the easements have been submitted with this application from all applicable public utility easement holders and are included in the staff report. The applicant has submitted a response in agreement with the staff report. No other written testimony has been received on this request. Staff recommends approval of the vacation request per the staff report: Staff will stand for any questions the Council may have at this time. De Weerd: Thank you. Council, any questions? Okay. Is the applicant here? Tealey: Madam Mayor, Members of the Council, my name is Pat Tealey. Office address 187 East 50th in Garden City. De Weerd: Thank you. Tealey: First of all, I'd like to congratulate you on this facility. It's just great. De Weerd: Thank you. Tealey: And as soon as we all learn how to use this tablet, I'm sure -- Rountree: Let us know. Bird: Yeah. Let us know. De Weerd: You can teach us. Tealey: Put on a little program or send some directions out. And also I'd like to add I didn't send an a-mail to anybody about this process. De Weerd: Not that anyone has sent me. Tealey: I'm here to answer questions and it's pretty obvious what's happening and everybody has agreed to the vacation and what they are planning on doing is building a house that wants to be in the position of where that easement is. De Weerd: Thank you. Council, any questions? Bird: I have none. Rountree: More like a castle. Meridian City Council January 13, 2009 Page 41 of 45 Tealey: Yeah. De Weerd: Okay. Anyone have comments? Thank you. Anything further needed by Council? Okay. If there is nothing further, I would entertain a motion to close. Rountree: Madam Mayor -- Bird: Second. Rountree: -- move to -- De Weerd: I have a motion and a second to close the hearing on Item 12. All those in favor say aye. All ayes. Motion carves. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Do I have a motion? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the request for vacation of the easement in Item No. 12. Bird: Second. De Weerd: I have a motion and a second to approve Item 12. If there is no discussion, Madam Clerk. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. De Weerd: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 13: Public Hearing: SHP 08-008 Request for Short Plat approval for 38 condominium units in an existing building in a C-C zoning district for Silverstone Coraorate Plaza Condominiums by Sundance Investments - 3421 East Overland Road: De Weerd: Item 13 is a public hearing on SHP 08-008. I will ask for staff comments. Meridian City Council January 13, 2009 Page 42 of 45 Friedman: Thank you, Madam Mayor, Members of the Council. This is an application for a short plat to create 37 condominium units within a 116,000 square foot building currently constructed in the Silverstone project. The location is the Silverstone Corporation Plaza located east of Overland Road -- south of Overland Road and east of Eagle Road at 3421 East Overland Road. A certificate of zoning compliance was issued for the building in July 18th, 2008. The proposed building -- or subject building is currently constructed and is a principally permitted use in a C-C zone. The proposed short plat would create 37 individual condominium units within the shell of that building. We have not received any written testimony with regard to this application. We are recommending approval and the applicant has communicated their concurrence with the staff report and conditions. De Weerd: Thank you. Any comments from -- Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Just a clarification. I may have heard incorrectly, but I thought you said 37 units and the agenda says 38. Friedman: Oh. I'm sorry. I believe it is 37. Zaremba: Okay. Bird: It's 37 on this. Rountree: Yeah. Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: Is this one of the sites that was encroaching in the flood plain or is that -- Friedman: I don't believe so, Council Member. Rountree: Okay. Okay. Thank you. There is one in that vicinity, though, is there not, Clint? Dolsby: I don't -- De Weerd: Okay. Any other questions? Okay. This is a public hearing. Is there anyone who would like to provide testimony on this application? Hearing none and the applicant agrees with staff comments? Okay. Meridian City Council January 13, 2009 Page 43 of 45 Rountree: Madam Mayor? De Weerd: Yes. Rountree: Move to close the public hearing on Item 13. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 13. All those in favor say aye. All ayes. Motion carved. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the short plat request for Item 13, 08-008. Bird: Second. De Weerd: I have a motion and a second to approve Item 13. If there is no discussion, Madam Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. De Weerd: All ayes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 14: Election of New City Council Officers: De Weerd: Item 14 is election of new City Council pfficers and comment about assignments. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we elect Charlie Rountree as president for another year. Zaremba: Second. Meridian City Council January 13, 2009 Page 44 of 45 De Weerd: Okay. I have a motion and a second to retain Councilman Rountree as our Council president and I'm sure he doesn't disagree. He's done an absolutely stellar job. So, I will close the nominations and ask for those in support of this nomination to please say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: And thank you for your vote of confidence and I will be working with the rest of you on trying to give all an opportunity to see another department or two. So, keep that in mind. I know you have indicated you'd kind of like to stay where you are, but I think it's good that you get an opportunity to spend a year with another department. So, I will be working with you and, hopefully, be able to make those assignments next week. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would nominate Councilman Zaremba as vice-president. Rountree: I will second that. De Weerd: Okay. I have a motion and a second to nominate Councilman Zaremba as the vice-chair orvice-president. If there is no discussion, all those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: That's good you voted aye, because I didn't ask you. Okay. Well, that piece of business is finished. If there is no further items in front of Council, I would entertain a motion to adjourn. Rountree: So moved. Bird: So moved. Rountree: Second. De Weerd: All those in favor? MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:55 P.M. Meridian City Council January 13, 2009 Page 45 of 45 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ~._~ ~~ ~ ~ MA OR TA Y e WEERD `\~~~~~~~`""""""'''~~,,,pATE APPROVED ATTEST: `~~~ C~' ~r ''- ~ -. o ; JAYCEE H AN, CITY CLERK ~L ~ ~.°S' ~ ,. ,, ~p ~~. r~~~~!Ilni ogt1~,1``\ • January 9, 2009 AZ 0&001 MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Relo Development ITEM NO. 5-A REQUEST Tabled from December 23, 2008 Findings for Approval -Request for Annexation and Zoning of 9.06 acres from RUT & R1 zoning districts to the C-G zone for Overland Village -- 3330 East Overland Road AGENCY COMMENTS ~_ ~_ CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Ernailed: See attached Request for Continuance Date: Phone: Staff Initiais: Mat®riais presented ct publk meetings shall become property of the CMy of Meridian. January 9, 2009 VAC ~8~-QO6 MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Horrocks Engineering ITEM NO. 5-B REQUEST Resolution -- Request for a Vacation of the public utility easement on Lots 7-8, Block 3 Subdtv(sion No. 2 -- easT or Cagle Road and south of FrankiIn Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT WEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: See attached Resolution ~' ,~~ ~o%,~ INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contact ~ Q~ Date: // ~y/~ Phone: ~t ?j _ t.~(~ Emailed: ate, 5 S~taff"`In-ifi~als: ~f~ Moterlals presented at public meetings shop become property of the City of Meridian. ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 BOISE IDAHO 01129!09 10:48 AM DEPUTY Ufcld Allen ~II I~II'IIIIIIIIIIIIII'llll'lllll I'I~ RECORDED-REQUEST OF Meridian City 1 ~96~9~~EI CITY OF MERIDIAN RESOLUTION NO. ~ "' BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION VACATING THE PUBLIC UTILITIES, DRAINAGE AND IRRIGATION EASEMENT ON A PORTION OF LOTS 7 AND 8, BLOCK 3 OF GARDNER-AHLQUIST SUBDIVISION N0.2, BOOK 101 AT PAGES 13370-13372, LOCATED IN THE NORTHWEST 1/ OF THE NORTHWEST 1/ OF SECTION 16, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on January 6, 2009 the City Council of Meridian, held a hearing on the public utilities, drainage and irrigation easement vacation on a portion of Lots 7 & 8, Block 3 of Gardner-Ahlquist Subdivision No. 2, Book 101 at pages13370-13372, located in the Northwest of the Northwest'/a of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, State of Idaho, and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the public utilities, drainage and irrigation easement vacation on a portion of Lots 7 & 8, Block 3 of Gardner-Ahlquist Subdivision No. 2, Book 101 at pages 13370-13372, located in the Northwest'/a of the Northwest''/a of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, State of Idaho, is hereby vacated. Copies of the necessary relinquishments are attached as Exhibit "A". Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. VACATION OF PUBLIC UTILITIES, DRAINAGE AND IRRIGATION FOR GARDNER-AHLQUIST SUBDIVISION N0.2 -VAC 08-006 Page 1 of 2 )~~1,~SSED BY THE CITY COUNCIL OF THE CITY OF MERIDL4N, IDAHO, this _~ d%a~y of 2009. APPROVED Y THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this /~ ~ day of 2009. ATTEST: JAYCL+'~ L. HOLMAN, CITY STATE OF IDAHO, ) ss County of Ada ) ~~~~ MAYOR T de WEERD '`~-, BEAL - E ~~ ~ p On this ~~J~"` day of~J Old\UL~L 2009, before me, the undersigned, a Notary Public in and for said State, personal appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. .•' l~ _ GR~~. ~~~~- - R (SEAL) ~ ~Q;~~y®~ A .~°°~•'~ OTARY PUBLIC F IDAHO RESIDING AT: Irk } MY COMMISSION E IRES: ~ -i I s • • . •: 9 ~ O~ i ~~ • VACATION OF PUBLIC UTILITIES, DRAINAGE AND IRRIGATION FOR GARDNER-AHLQUIST SUBDIVISION NO.2 -VAC 08-006 Page 2 of 2 EXHYBIT A LEC}AL. DFSCRII'~ITaN FoR •Pi)E31.]G UTiLI'l1l?S. DRAINAGE AND IRRIGATION EASE1+vtl:NT VAC,~~ON A portion qfL• ois 7'and 8, Stock 3 of fDardner-Ahlquist SubdivisioaNu. 2, Book 101 atpages I337-0~-1337, Iacateii •in the ltforthwest it4 of #ha Northwest 1!4 of Section 16, Towa~ 3:Norfh, R4etgo.l Eest,•.&yise•~Ii~#eridiaq;~Citlr•ofMerldiast, AdaCouaty, Itlaho. B~g~~des~t't~d-•as follows: BASLS Ol= ]3Ea1RTN4S: 4'he West lfne ofahe 1+lorthwest i14 of Section f.6, Township 3 North, Range 1• fast~l3itisi; Meridian, taken 4s Noth 00°ZO'34" blast and distance bariwecai monuments found-to be 2~r#3.O l feet: ~ . Catmnane~ at a brass cap mot:tmnetrt nuukiug the Northwest comer tlf the.Nor#hwnst i/4' Lbence alang'the blast line of said.Northwest 1!4 South 00°20'34" East a distance of 1331:70 •feei and . Eiotn which.lhc Sovtirwest aartter of said Northweat 1t4 bears Sonth 00°20'34" East a distanee of • : ' 133131 feet, t'ha~sce leavlug said 'Gµ`est lice Sotuh 89°27'00" East to s: int as ~he'Soutlterly 6aundarp of t3atdnet Ablquist Subdivision No.2, Boo1c 101 at pages 13370-13372 a•distance of [04.61 feet matting the i'O31a'f' OF 33EGAiNING; thoace leaviog said boundary from a tangent which bears Natth QO°19'41" Fast, abng a eurxe to the rigbx vFith a radius of 5,834.56 feat and a central angle of 00°OS54" an arc laagth of 10.01 feet with a chord bearing of Nortb 00°iS44" East, arnl a chord distance of 10.01 feet; thence South 89°?7'00" East a distance of b10.0$ feet; theoce South 00°46'09" East to a point an said Southerly boundary of Crardner-,gidgnist Suhdivision Nc.2 a distance of t 0,00 feet; tlteaon ato•~tg:said-Sywttterly Boundary ofGardner.Ahiquist Subdivision No. 2 I•lorth 89°27'130° West a distance of 610.26 feet m the POINT aF BEGINNIN4. Said'.Easta~eu# cotrtait~g 6,180 square feet or 0.14 nines, more or less and is subject to aU existing earsemsnt&.apd ~igttts-afwvays of tccatid or implied. END q1` D$SCRiI''I'ION IGenner7t H. Good F.I..-5, 9895 T'unberline lyying $47 ]'~'~aottte• Bray, Suite 1 Ntunpa, lida7to. ~B•36SI {~08}.4b9 5687 ~,~~ tl:tiTS-SE}NS~GsrdnaAhlgn{st Meridian 6atewaYlsurveyVeS~vacattoa Isgal farpuid.+toe Page - 1 4 Page - 2 January 9, 2009 MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT ITEM NO. S-C REQUEST Agreement with JUB Engineers for the Ten Mile Road -Franklin Road to Cherry Lane Improvement Project in Conjunction with ACHD Project Number 504003 Project for $46,994.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Inifiafs: Materials presented art pt~lic meetings shall become property of the C8y of Meridian. • • CITY OF MERIDIAN TASK ORDER NO 06100 FOR ENGINEERING SERVICES FOR WATER, WASTEWATER, AND MISCELLANEOUS PUBLIC WORKS PROJECTS TEN MILE ROAD (FRANKLIN ROAD TO CHERRY LANE): REUSE AND SEWER MAIN DESIGN City Project No. 06100 Eng~eer Project No. 10-0&100 THIS TASK ORDER, entered into ih~ ~y of January 2008, between City of Meridfan, Idaho, hereinafter referred to as the "CITf°, J-U-B ENGINEERS. inc.. hereinafter referred to as the ENGINEER, is Subject to the proviebns o! the Agreement for Engineering Service for Water, Wastewater, and Mlsceganeous PubUc Works Projects, approved January 1, 2007, hereinafter referred to aS the MASTER AGREEMENT for PROFESSIONAL SERVICES. WHEREAS, the CITY Intends to oomolete the sewer and reuse pipelhte improvemer~ an Ten Mile Road between ranktln Road and Cherrv Lane, hereinafter refened to aS the PROJECT; NOW, THEREFORE, the CiTY and J-U-B ENGINEERS. Inc ~ aonsideratiari of their mutual oovenar>ts herein agree in respect as get foRh babes. CITY INFORMATION AND RESPONSIBILITIES: The CITY wUl provide is ENGINEER the data and/or services specified in the AGREEMENT. In addition, the CfTY wiU funU.sh to ENGINEER items listed to Attachment °e". SCOPE OF SERVICES TO BE PERFORMED BY ENflINEER: ENGINEER wUl provide those seMt~s described in Attachment °A°. SCHEDULE OF WORK TO BE PERFORMED: ENGINEER wfU perform said serviC~ in a timely manner. BASIS OF FEE AND BILLINfl SCHEDULE: The CITY wUl pay ENGINEER for its services and reimbursable expenses as fotlaws: Refer to Attachment °C". File Folder Title: City of Meridian -Ten MUe Road(Franklln-Cherrvl Sewer and Reuse Pipeline Improvemertta Remarks: IN WITNESS WHEREOF, the parties hereto have executed this TASK ORDER as of the day and year Uret above written. CiTY: City of Meridian, Idaho 33 E. Idaho St. Meridian, ID 83842 Name/TiUe:,~ammv de Wesrd. Mavor PUBLIC WORKS APPROVAL• By: Name/Title: i Ci ~ ~~ Approved by City Council: ~ ~ - ~ 3 - a v o 9 ENQINEER• J-U-B Engineers, Inc. 250 S Beachwood Ave, Ste, 201 Boise, ID 837Q8 ~~, ~ Namefritle: PhiU i~ `` ~ i~' C~` TR ~~~ i' O ATTEST• ~~! By: NamelTitle: ~ ark 7 ~J~ 9 ~'sr ~s't • ~ P~ ~~`` , . 0 ,~~ ~ ```~~ ,9 UNTy • i • J-U-B ENGINEERS, lnc. Attachment 'A' - 10.08-100 CITY OF MERIDIAN TEN MILE ROAD (FRANKLIN ROAD TO CHERRY LANE) SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 0610C Attachment "A" -Scope of En~rteering Services Proiect Overview: This project provides final design of sewer and reclaimed water improvements in the project area assaiated with Ada County Highway District (ACRD) Ten Mite Road widening project, between Franklin Road and Cherry Lane (ACRD Project No. 504003). The intent is for the City of Meridian (City) to incorporate these improvements into ACHD's construction contract. More specifically, the project entails the following: 1. Extension of the 18 inch trunk sewer from near the intersection of Ten Mite and Franklin Roads, easterly 900 lineal feet on Franklin Road. 2. Design of a 12 inch reclaimed water pipeline on Ten Mile Road, from Franklin Road to Cherry Lane. Table of Contents• Attachment "A" - Scape of Engineering Services • Task A -Preliminary and Final Design • Task B - Agency Coordination and Permitting • Task C - Construction Assistance Services • Exhibit A-1 -Labor an i ment Detail Attachment "B" -Items Provided by City Attachment "C" -Fee Schedule City ojMeridian -Task OrelerO610C Ten Mile Road (Franklin-Cherry): Sewer Main & Re-use Pipeline Imprm:ements Page - 1 • J-U-B ENGINEERS, Inr. Attcthment 'A' - f0-g6-l00 CITY OF MERIDIAN TEN MILE ROAD (FRANKLIN ROAD TO CHERRY LANE) SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 0610C Attachment "A" -Scope of Engineering Services Task A - Preiiminarv and Final Desien 1. Preliminary and Fina! Design, and Construction Documents A. Supplemental Topographic Survey, Control, and Mapping 1. This Task Order intends to utilize topographic survey and final design drawings available from the Ada County Highway District (ACHD}. J-U-B will supplement this information as described herein; however, the accuracy of this information cannot be guaranteed. Future right-of-way (ROW) will be taken from ACHD road widening plans. 2. Wherever practical, benchmarks referenced on the ACHD plans will be located in the project area to reference ACRD control and stationing. Published elevations will be compared with the J-U-B supplemental survey. 3. Establish temporary construction benchmarks {T.B.M.'s} and control points at 5U0 foot intervals. 4. Contact utility companies (gas, power, telephone, storm drain, cable T.V., street lighting, traffic signals, and irrigation} and other utilities identified along the alignment prior to survey to request field locationx of utilities and to obtain available utility mapping within the project area and public ROW. 5. J-U-B will field locate utility mark-outs as provided by the utility companies. At stream crossings and existing bridge or structure crossings, additional field topographic information will be taken to include cross sections of waterway, bottom flow line of structures, and benchmarks listed on ACHD's structure plans. B. Final Design of Trunk Sewer 1. Revise the preliminary plans of the "Ten Mile Diversion Trunk Sewer -Phase 2" to reflect revisions to the ACHD plans. Design alignment of the sewer will be based on section line stationing of the ACHD Ten Mile Road widening project. Complete final design of the trunk sewer with considerations regarding constructability, future ACHD facilities, impact to waterways, sanitary separations, dewatering, utility conflicts, construction access, excavation depths, easement iswes, and other pertinent design issues. The design wilt incorporate recent discussions with City staff regarding implementation of the sewer master plan in this area. The intent is to extend the 18 inch trunk in the Franklin Road ROW and construct ablock-out at the nearest manhole west of the Ten Mile Creek Bridge, to allow routing of a future interceptor sewer along the south bank of Ten Mile Creek as that area develops. 2. Design crossing under the Ten Mile Creek Bridge at Franklin Road. It is anticipated that the crossing will entail placement of a casing under the footprint of new bridge expansion using Ciry of Merlrlian -Tosk Order IOC Ten Mile Road (Franklin-Cherry): Sewer Main & Re-use Pipeline Improce-nencs Page - 2 J-U-B ENGINEERS, lnc. Attachment 'A' - t0-~-f00 conventional trenching construction. J-U-B will prepare casing and carrier pipe details, trench and bedding details, connection details, and other special details needed for construction. 3. Revise the existing construction base drawings with the new design and prepare 40% complete plans, and wbmit to the City and ACHD #or review. 4. Incorporate applicable review comments and prepare 100% complete "bid ready" plans. Preparation of the technical specifications will be completed under Subtask D. C. Preliminary Design of Reclaimed Water Pipellne 1. A cursory land use analysis wilE be completed to identify potential reuse application areas adjacent to the pipeline corridor so that provisions for future service can be approximateEy located. Analysis considerations will include development status, existing and future zoning, pressure irrigation service to existing residential wbdivisions, and locality. Boundary of the service study area will be'/a mile west and east of Ten Mile Road between Franklin Road and Cherry Lane. Upon completion of the analysis, the ConwEtant wiEl meet with the City and jointly determine the locations of future facility services on the pipeline (see 64% plan review meeting below). 2. Comptete preliminary design (60%) of the reclaimed water pipeline with considerations on constructability, future ACHD facilities, impact to waterways, sanitary separations, dewatering, impacts to public traffic access, utility conflicts, construction access, excavation depths, connection detail, and other pertinent design issues. Alignment of the pipeline is assumed within the existing ROW of Ten Mite Road. Connection and/or termination points will be immediately south of Franklin Road and north of Cherry Lane. Perform preliminary design drafting in AutoCAD 2009 using the ACHD construction plan and profile sheets as the base. The topography symboEs on the plans shall be unchanged from the ACHD data. Similarly, proposed ACHD construction shall be screened on the background and shown on the base plan and profile drawings. Proposed City improvements wail include the construction plans which will include project title blocks, City standard notes and details, vicinity maps, sheet indexes, north arrows, bar scales, topography, pipe size, type, slope, invert elevations, ground surface elevations, temporary surface repair, found monuments and property corners, wrvey control, pay limits, and special details necessary for a biddable product. Drafting shall ~ completed on base drawing sheets compatible with the ACHD project plans. To the extent practicabEe, the current edition of the City of Meridian Standard Specifications and Drawings for Construction wiEt be utilized in the construction plans. 3. Location for the pipeline crossings at Ten Mile Creek, Ten Mile Stub Drain, Ei$htmile Lateral and the Union Pacific Railroad (UPRR) will be shown on the plan and profile sheets; however, final design and detailing wil! be completed in Subtask D. 4. Submit 60% draft plans to the City and ACHD for initial review of the alignment and stream crossing locations. At the City review meeting, future service locations wilE be determined along with service detail connections. D. Final Design of Reclaimed Water Pipeline, Constnuction Plans and Technical SpeciHcaNon Preparation 1. lncorporate applicable review comments from the preliminary plan submittals and proceed with final design of the pipeline and details necessary for construction. City ofMeridian -Task Order 06/OC Ten Mile Road (Franklin-C)urrv): Sewer MMn do Re-ase Pipeline Improvements Page - 3 • J-!/-B ENGINEERS, lnr. Attochrnent 'A' - 1Q-0& ran Z. Design the pipeline crossings for Ten Mile Creek, Ten Mite Stub Drain, and Eightmile lateral. A baring is anticipated at the Ten Mile Creek Crossing within the existing road ROW. The crossings will incorporate steel casing sleeves. 3. Design bored crossing under the UPRR railway an Ten Mile Road with an anticipated nominal cover depth six (6) feet. 4. Prepare 9095 complete construction plans for the reclaimed water pipeline. It is anticipated that one (1) construction package will be prepared for inclusion into the ACRD Ten Mile Road widening project. Perform design drafting in AutoCAD 2009 of the construction plans which will include project title blocks, City standard notes and details, vicinity maps, sheet indexes, north arrows, bar scales, topography, pipe size, type, slope, invert elevations, ground surtace elevations, temporary surface repair, boring details, thrust blocking, service connections, found monuments and property corners, survey control, pay limits, and special details necessary for a biddable product. Drafting shall be completed on base sheets compatible with the ACRD project. 5. Prepare technical specifications in accordance with the 2008 Edition of the Idaho Standard Public Wortcs Construction (ISPWC) format, and City Standard Specifications and Drawings. J-U-B shall be responsible far preparing special provisions necessary for the project and far inclusion in the ACRD contract. A bid schedule will be prepared with estimated quantities using ISPWC pay items. 6. Complete in-house constructability review and Qp/QC review of the 904b complete construction plans and contract documents. Incorporate appropriate suggestiorn into project design. 7. Submit three (3) sets to the City for review. 8. Incorporate appropriate revisions as suggested by the City and reviewing agencies in the final i00~ complete "bid ready" set of plans and technical specifications. 9. Develop and issue to the City a final opinion of probable construction cost. Task B -Agency Coordination and Permittin~s T. Agency Coordination and Permitting A. ACHD Coordination 1. A kickoff meeting will be held with the City and ACHD to establish acceptable corridors. This is anticipated to include meeting with ACHD to obtain available construction plans and pertinent design information for the Ten Mile Road widening project and ass~iated Ten Mile Creek Bridge{s) construction. 2. Preliminary design plans (6095) will be submitted to ACHD for review and comment.. Pertinent comments wil! be addressed. 3. 9095 complete plans and technical specifications will be submitted to ACHD for review and comment. City ofMeridian -Task Order 0610C Ten Mile Road (Fmnktin-Cherrv): Sewer Main & Re-use Pfpelfne Improvements Page - 4 • 1-U-8 ENGINEERS, Inc. Attcdrment A' - iQ-QS-td0 B. Drainage/Irrigation District Coordination and Permitting 1. Permitting with Nampa-Meridian Irrigation District (NMID) will ix required. J-U-B will prepare one (1} license agreement will be required under Ten Mile Creek, Ten Mile Stub Drain, and the Eightmile Lateral at Ten Mile Road, and Ten Mile Creek at the Franklin Bridge. J-U-B will prepare the necessary license agreement applications and exhibits. Legal descriptions will not be required with the cr~sings in the public ROW. C. U5COE 404 Coordination with ACRD 1. J-U-B will coordinate with ACRD throughout the project and request that ACHD incorporate the City's work into the District's permit. D. UPRR Coordination and Permitting 1. J-U-B will coordinate with the UPRR and prepare the necessary application for construction of the bored undercrossing. it is assumed that the crossing will be completed in the Ten Mile Road ROW, and that no wetlands wilt be impacted. Z. Final design and construction documents will include permit provisions. E. IDEA Submittal Packages 1. J-U-B shall coordinate, prepare, and submit final construction plans, specifications, and checklists for approval to the Idaho Department of Environmental {IDEQ-. Task C -Construction Assistance Services J-U-B's level of effort during consWCtion shall be as a conwltant to the City. ACHD's Project Manager (PM) is acting as the Engineer and the City inspector will serve as the Resident Project Representative (RPR) an the City portions of the construction project. 1. Construction Assistance, Staking, and Record Drawings A. Construction Assistance Services 1. J-U-B will attend the pre-construction conference, if requested by the City, to discuss the project with the ACHD contractor and address questions during the meeting. Z. J-U-B will attend progress meetings throughout the duration of the construction as specifically requested by the City. It is assumed that two (Z) meetings per month, over a period of two (Z} months will be required. it is assumed that the contractor will provide meeting minutes. 3. Shop Drawing and Product Data: J-U-B will review shop drawing and product data submittals for general concurrence with the design concept and technical specifications. 4. Construction Administration: On an as-needed basis, as requested by the City, J-U-B will assist the City in the review of contractor pay estimates, claims, change order and work directive preparation, and other miscellaneous construction administration activities. 5. Substantial and Final Site Visits: J-U-B will field review the project with the City assigned inspector and jointly prepare a tentative punchlist of construction items which will be Ciry of Merirllan -Task OrderO610C Tea Mile Road (Franklin-Cherry}: Sewer Maln & Re-use Pipeline lmprovemears Page - 5 J•U-B ENGINEERS, lnc. Attv[hment 'A' - fO-OB- iQ0 submitted to ACHD. Upon notification from ACRD that the tentative punchlist items have been completed, a final punchlist will be prepared with the City inspector. B. Construction Staking 1. J-U-B shall provide one (1 }set of construction control stakes in accordance with the approved plans for the trunk sewer and reclaimed water pipeline. ACHD's contractor shall be responsible for laying out alt work and protection of the control staking. Re-staking will be performed on an additional time and materials basis. The following stakes will be provided: A. Structures: Aanholes wiU be staked to centerline with two (2) offset stakes. Each stake will be marked with the cut/fill to the indicated elevation. B. Gravity Sewer and Reclaimed Water Pipeline: Stake at 100-foot increments and at all angle points beginning at connections. At each location, two (2) offset stakes will be provided with cut to invert elevation indicated. C. Record Drawings 1. J-U-B will prepare record drawings from drawings received from the Contractor and City's RPR. Field survey work will established record invert elevations on the completed trunk sewer manholes. Two (2) mylar sets of the record drawings and one (9) CD will be delivered to the City for submittal to IDEQ and City use. Each sheet will be sealed by a professional engineer with the disclaimer "These Record Documents have been prepared based on information provided by others. J-U-B Engineers, INC. has not verified the accuracy of this information and shall not be responsible for any errors or omissions which may be incorporated herein as a result. The seal(s) of the registrants represent that the preparation of these documents was completed by staff under the registrants' supervision". Ciry of Mer)dla» -Task OrderO6)OC Ten M!!e Road (Fra»k/t»-Cherry): Se~rerMai» & Re-use Plpelf»e Imprm~emrnrs Page - 6 • E° ~~b ~Iv $ !i~'v{c ~ ~~'~ ~' ;~~_ ~ ~ mi 1~1~'v~v~~ ~ ~ t . 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V A {y v I~I I ~ ~ f V 1111 ~ - g + _ _ ' + . lV .. ai ~ ,O~IN~ ~ N ~T `~-~^ti- ~~'N ~-._ .W I°'a~ { .._ p 'O', W ~' ' ~ --~I N ifn~ - ,~r'~o( {~ i +, ! z{ I 1 I~ ~ r ~I B' 01' v~~ m~~ ~ •- e~~ .a .11 Avg A~ c° m~ ~~ v~ m ~z r~ C~ J-U-B ENGINEERS, Inc CITY OF MERIDIAN TEN MILE ROAD (FRANKLIN ROAD TO CHERRY LANE) SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 0610C ATTACHMENT "B" - CTEMS PROVIDED BY THE CITY Attachment ' "B" - f0-Q&• f00 1. Provide on-going review of J-U-B's work and timely considerations of policy issues with in a time acceptable to the City and J-U-B. 2. Copies of development plans, concept plans, preliminary plats, etc. as available in the project area. 3. Pay for all permits, fees, or other payment required to secure permitting for the design and construction of the proposed improvements. 4. Record drawings of City facilities and other relevant City information of record in project area. 5. Provide a private development liaison/contact person. 6. Sizing and pressure class of re-use pipeline. Ciry ojA~leridlan -Task Order 061OC Ten Mile Road (Franklin-Cfrerry): Scnver Main & Re-rose Pipe/Ixe Improvements i Page -1 J-U-B ENGINEERS, Int. Attachment 'C' - 10-08- f00 CITY OF MERIDIAN TEN MILE ROAD (FRANKLIN ROAD TO CHERRY LANE) SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 06100 ATTACHMENT "C" - FEE SCHEDULE Basis of Fee and Billing Schedule The City shall pay J-U-B far its services and reimbursable expenses as follows. A detailed labor and equipment is presented in Exhibit "A-1 ": Task A -Trunk Sewer Preliminary and Final Design Preliminary and Final Design Lump sum price .............................................................................. $25,856 Task B -Agency Ordination and Permii~ing Agency Coordination and Permitting Time and material basis with an estimated budget of .................................. $7,?44 Task G -Construction Assistance Services Construction Assistance Services Time and material basis with an estimated budget of .......:......................... $13,994 Ciry of Meridian -Task OrderU610C Ten Mile Road (Franklin-Cherry): Sewer Main do Re-use Pipeline /mprovementc Page - Memo Ta Jaycee Holman; Tara Green Frorr~ John Boyd, Development Analyst II jboyd@meridiancity.org Merklian Public Works Department Development Services Division 33 E. Watertower, Suite 102 Phone: 89&5500 Fax: 887-1297 CC: Clint Dolsby, Kyle Radek, Scott Steckline, Tom Barry • Date~ 1/06/2009 Re: Proposed Agenda Item for January 13, 2009 City Council Meeting The Public Works Department respectfully requests the following item be placed on the January 13, 2009 City Council agenda, under Consent Agenda, for Counal's consideration: Ten Mile Road -Franklin Rd to Cherry Lane Improvement Project In Conjunction with ACHD Project Number 504003 Attached is a Task Order and Standard Form of Agreement with JUB Engineers for the design of approximately 1 mile of wastewater reuse piping in Ten Mile Road and 900 feet of sewer piping installation in Franklin Road. The task order is for $46,994. Recommended Council Action: The Public Works Department recommends that City Council approve and sign the Standard Form of Agreement with JUB Engineers for the Ten Mile Road -Franklin Rd to Cherry Lane improvement Project In Conjunction with ACRD Project Number 504003 project for the amount of $46,994. Thank you for your consideration. Please feel free to contact me if you have any questions. ~~ • Page 1 • CiTY OF MERIDIAN TASK ORDER NO 06100 FOR ENGINEERING SERVICES FOR WATER, WASTEWATER, AND MISCELLANEOUS PUBLIC WORKS PROJECTS TEN MILE ROAD {FRANKLIN ROAD TO CHERRY LANE): REUSE AND SEWER MAIN DESIGN City Project No. 08100 Engirreer Project Na.10-08-100 THIS TASK ORDER, entered ink this day of December 2008, b~ween City of Meridian, Idaho, hereinafter referred to as the °CiTY", J-U-B ENGINEERS Inc, hereinafter referred to as the ENGINEER, is subject to the provisions of the Agreement for Engineering Service for Water, Wasteurater, and Mlacellaneous PubQc Works Projects, approved Deoeml~r 12, 2008, hereinafter referred to as the MASTER AGREEMENT for PROFESSIONAL SERVICES. WiTNESSETH: WHEREAS, the CITY intends to g~it~e the sewer and re-use olosUne Cn+R-rnr~n+ Ms on T~ Road an Cd h~ny~ise. hereU-atter r~erred to as the PROJECT; NOW, THEREFORE, the CITY and consideration of their m utual covenants herein agree in respect as set forth below. CITY INFORMATION AND RESPONSiBiL1T1E8: The CITY wIU provide to ENGINEER the data and/or ~rvic~s specified in the AGREEMENT. In additlort, the CITY will furnish to ENGINEER items listed in Att~hment "i~, SCOPE OF 3ERVICE8 TO BE PERFORMED BY ENtBNEi:R: ENGINEER wIU lzro~e those services described in Attachment na^ SCHEDULE OF WORK TO BE PERFORMED: ENGINEER wiU pertorm said services in a timely manner. BASIS OF FEE AND BILLINt~ SCHEDULE: The CITY will pay ENGINEER for Its serves and reimbursable expenses as iapows:_ Refer to Attachment "C'. File Folder Title: City of Merktian -Ten Mlle Roadf FrankUn .-,e.,y~ ate. n.,~ Re- ~e PIoeU Imorovem Remarks: -- iN WITNESS WHEREOF, the parties hereto have executed tits TASK ORDER as of the day artd year first above written Name/Tide: Tammy de Ward. Mavar PUBLIC WORKS APPROVAL: By: Namelfltle: -- -- Namelritle: PhUlio H Krk~~um P E Protect MAnaaer ATTEST: By: Namefl'itle:~avc~e Holman. CRv Clerk • J-U-B ENGINEERS, lnr. ~J Attachment'A'- 1Q•OB-i0U cn-~r of MERIDIAN TEN MILE ROAD (FRANKLIN ROAD TO CHERRY LANE) SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 06100 Attachment "A" -Scope of Eng9neering Serv4ces Protect Overview: This project provides final design of sewer and reclaimed water improvements in the project area associated with Ada County Highway District (ACRD) Ten Mile Road widening project, between Franklin Road and Cherry Lane (ACRD Project No. 504003). The intent is far the City of Meridian (City) to incorporate these improvements into ACHD's construction contract. More specifically, the project entails the following: 1. Extension of the 18 inch trunk sewer from near the intersection of Ten Mile and Franklin Roads, easterly 900 lineal feet on Franklin Road. 2. Design of a 12 inch reclaimed water pipeline on Ten Mile Road, from Franklin Road to Cherry Lane. Table of Contents• Attachment "A" -Scope of Engineering Services • Task A -Preliminary and Final Design • Task B - AQencv Coordination and Permitting • Task C -Construction Assistance Services • Exhibit A-1 -Labor and Equipment Detail Attachment "B" -items Provided by City Attachment "C" -Fee Schedule City ofMeriJian -Task OrvlerO6lOC Ten Mile RoaJ (Franklin-Cherry): Sewer Main & Re-use Pipeline lmprorements page - ~ J-U-B ENGINEERS, -nr. Attachment 'A' - 10-0'8-100 CITY OF MERIDIAN TEN MILE ROAD (FRANKLIN ROAD TO CHERRY LANE] SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 0510C Attachment "A" -Scope of Engineering Services Task A - Preliminary and Final Desii;<n 1. Preliminary and Final Design, and Construction Documents A. Supplemental Topographic Survey, Control, and Mapping 1. This Task Order intends to utilize topographic survey and final design drawings available from the Ada County Highway District (ACRD). J-U-B will supplement this information as described herein; however, the accuracy of this information cannot be guaranteed. Future right-of-way (ROW) will be taken from ACRD road widening plans. 2. Wherever practical, benchmarks referenced an the ACRD plans will be located in the project area to reference ACRD control and stationing. Published elevations will be compared with the J-U-B supplemental survey. 3. Establish temporary construction benchmarks (T.B.M.'s) and control points at 500 foot intervals. 4. Contact utility companies (gas, power, telephone, storm drain, cable T.V., street lighting, traffic signals, and irrigation) and other utilities identified along the alignment prior to wrvey to request field rations of utilities and to obtain available utility mapping within the project area and public ROW. 5. J-U-B will field locate utility mark-outs as provided by the utility companies. At stream crossings and existing bridge or structure crossings, additional field topographic information will be taken to include cross sections of waterway, bottom flow line of structures, and benchmarks listed on ACHD's structure plans. B. Final Design of Trunk Sewer 1. Revise the preliminary plans of the "Ten Mite Diversion Trunk Sewer -Phase 2" to reflect revisions to the ACRD plans. Design alignment of the sewer will be based on section line stationing of the ACRD Ten Mile Road widening project. Complete final design of the trunk sewer with considerations regarding constructability, future ACRD facilities, impact to waterways, sanitary separations, dewatering, utility conflicts, construction access, excavation depths, easement issues, and other pertinent design issues. The design will incorporate recent discussions with City staff regarding implementation of the sewer master plan in this area. The intent is to extend the 18 inch trunk in the Franklin Road ROW and construct ablock-out at the nearest manhole west of the Ten Mile Creek Bridge, to allow routing of a future interceptor sewer along the south bank of Ten Mite Creek as that area develops. 2. Design crossing under the Ten Mile Creek Bridge at Franklin Road. It is anticipated that the crossing will entail placement of a casing under the footprint of new bridge expansion using • City of Meridian -Task OrderOblOC Ten Mlle Road (Franklin-Cher-v): Sewer Main d~ Re-use Pipeline /mprmrmexts Page - 2 J•U-B ENGINEERS, Inc. • Attachment `A' - latTB-t00 conventional trenching construction. J-U-B will prepare casing and carrier pipe details, trench and bedding details, connection details, and other special details needed for construction. 3. Revise the existing construction base drawings with the new design and prepare 90% complete plans, and submit to the City and ACRD for review. 4. Incorporate applicable review comments and prepare 100% complete "bid ready" plans. Preparation of the technics[ specifications will be completed under Subtask D. C. Preliminary Design of Reclaimed Water Pipeline A cursory land use analysis wilE be completed to identify potential re-use application areas adjacent to the pipeline corridor so that provisions for future service can be approximately located. Analysis considerations will include development status, existing and future zoning, pressure irrigation service to existing residential subdivisions, and locality.. Boundary of the service study area will k-e'/, mile west and east of Ten AAile Road between Franklin Road and Cherry Lane. Upon completion of the analysis, the Consultant will meet with the City and jointly determine the locations of future facility services on the pipeline (see 60% plan review meeting below). 2. Complete preliminary design (60%) of the reclaimed water pipelfne with considerations on constructability, future ACHD facilities, impact to waterways, sanitary separations, dewatering, impacts to public traffic access, utility conflicts, construction access, excavation depths, connection detail, and other pertinent design issues. Alignment of the pipeline is assumed within the existing ROW of Ten Mile Road. Connection and/or termination points wilt be immediately south of Franklin Road and north of Cherry Lane. Perform preliminary design drafting in AutoCAD 2004 using the ACHD construction plan and profile sheets as the base. The topography symbols on the plans shall be unchanged from the ACRD data. Similarly, proposed ACHD construction shall be screened on the background and shown on the base plan and profile drawings. Propo~d City improvements will include the construction plans which will include project title blocks, City standard notes and details, vicinity maps, sheet indexes, north arrows, bar states, topography, pipe size, type, slope, invert elevations, ground surface elevations, temporary surface repair, found monuments and property corners, survey control, pay limits, and special details necessary for a biddable product. Drafting shall be completed an base drawing sheets compatible with the ACRD project plans. To the extent practicable, the current edition of the City of Meridian Standard Specifications and Drawings for Construction will be utilized in the construction plans. 3. Location for the pipeline crossings at Ten Mite Creek, Ten Mile Stub Drain, Elghtmile Lateral and the Union Pacific RaiUoad (UPRR) will be shown on the plan and profile sheets; however, final design and detailing will be Completed in Subtask D. 4. Submit 60% draft plans to the City and ACHD for initial review of the alignment and stream crossing locations. At the City review meeting, future service locations will be determined along with service detail connections. D. Final Design of Reclaimed Water Pipeline, Construction Plans and Technical Speciflcafilon Preparation 1. incorporate applicable review comments from the preliminary plan submittals and proceed with final design of the pipeline and details necessary for construction. Ciry ojMeridian -Task Order O6)OC Ten Mile Road (Franklin-Cherrv): Sewer Main ~ Re-use Pilnllne Improvements Page - 3 J-U-B ENGINEERS, Iru. Attachment 'A' - 1Q-08-fOD 2. Design the pipeline crossings for Ten Mile Creek, Ten Miie Stub Drain, and Eightmile Lateral. A boring is anticipated at the Ten Mile Creek Crossing within the existing road ROW. The crossings will incorporate steel casing sleeves. 3. Design bored crossing under the UPRR railway on Ten Mile Road with an anticipated nominal cover depth six (6) feet. 4. Prepare 90% complete construction plans for the reclaimed water pipeline. It is anticipated that one {1) construction package will be prepared for inclusion into the ACHD Ten Mile Road widening project, Perform design drafting in AutoCAD 2009 of the construction plans which wail include project title blocks, City standard notes and details, vicinity maps, sheet indexes, north arrows, bar scales, topography, pipe size, type, slope, invert elevations, ground surface elevations, temporary surface repair, boring details, thrust blocking, service connections, found monuments and property corners, survey control, pay limits, and special details necessary for a biddable product. Drafting shall be completed on base sheets compatible with the ACRD project. 5. Prepare technical specifications in accordance with the 2008 Edition of the Idaho Standard Public Works Construction (ISPWC) format, and City Standard Specifications and Drawings. J-U-B shall be responsible for preparing special provisions necessary for the project and for inclusion in the ACHD contract. A bid schedule will be prepared with estimated quantities using ISPWC pay items. 6. Complete in-house constructability review and QA/QC review of the 90~ complete construction plans and contract documents. Incorporate appropriate suggestions into project design. 7. Submit three (3) sets to the City for review. 8. Incorporate appropriate revisions as suggested by the City and reviewing agencies in the final 100 complete °bid ready" set of plans and technical specifications. 9. Develop and issue to the City a final opinion of probable construction cost. Task B - Astencv Coordination and Permitting 1. Agency Coordination and Permitting A. ACHD Coordination 1. A kickoff meeting will be held with the City and ACHD to establish acceptable corridors. This is anticipated to include meeting with ACRD to obtain available construction plans and pertinent design information for the Ten Mile Road widening project and associated Ten Mile Creek Bridge(s) construction. 2. Preliminary design plans {60~) will be wbmitted to ACHD for review and comment. Pertinent comments will be addressed. 3. 90% complete plans and technical specifications will be submitted to ACHD for review and comment. CiryofMeridian -Task UrderOb/OC Ten Mile Road (Pmnklin-Cherrvk Sewer Main & Re-nse Pipeline Mrprovements Page - 4 C~ J J-U•B ENGJNEERS, inr. B. Drainagelirrigatton District Coordination and Permitting Attarhment'A'- 1Q-08-f00 1. Permitting with Nampa-Meridian Irrigation District (NMID) will be required. J-U-B will prepare one (1) license agreement will be required under Ten Mile Creek, Ten Mile Stub Drafn, and the Eightmile lateral at Ten Mile Road, and Ten Mile Creek at the Franklin Bridge. J-U-B wilt prepare the necessary license agreement applications and exhibits. Legal descriptions will not be required with the crossings in the public ROW. C, USCOE 404 Coordination with ACHD 1. J-U-B will coordinate with ACHD throughout the project and request that ACRD incorporate the City's work into the District's permit. D. UPRR Coordination and Permitting 1. J-U-B will coordinate with the UPRR and prepare the necessary application for construction of the bored undercrossing. It is aswmed that the crossing will be completed in the Ten Mile Road ROW, and that no wetlands will be impacted. 2. Final design and construction documents will include permit provisions. E. IDEQ Submittal Packages 1. J-U-B shall coordinate, prepare, and submit final construction plans, specifications, and checklists for approval to the Idaho Department of Environmental {IDEA). Task C -Construction Assistance Services J-U-B's level of effort during construction shall be as a consultant to the City. ACHD's Project Manager (PM) is acting as the Engineer and the City inspector will serve as the Resident Project Representative (RPR) on the City portions of the Construction project. 1. Construction Assistance, Staking, and Record Drawings A. Construction Assistance Sen-ices 1. J-U-B will attend the pre-construction conference, if requested by the City, to discuss the project with the ACHD contractor and address questions during the meeting. 2. J-U-B will attend progress meetings throughout the duration of the construction as specifically requested by the City. It is assumed that two (2) meetings per month, over a period of two {2) months will be required. It is assumed that the contractor will provide meeting minutes. 3. Shop Drawing and Product Data: J-U-B wilt review shop drawing and product data submittals for general concurrence with the design concept and technical specifications. 4. Construction Administration: On an as-needed basis, as requested by the City, J-U-B wilt assist the City in the review of contractor pay estimates, claims, change order and work directive preparation, and other miscellaneous construction administration activities. 5. Substantial and Final Site Visits: J-U-B wilt field review the project with the City assigned inspector and jointly prepare a tentative punchlist of construction items which will be Ciry of Meridian -Task OrderO6IOC Ten Mile Road (Franklin-Cherry): Saver Maln & Re-use Pipeline Improremerus Page - 5 • J-U-B ENG-NfERS. tnc. Attachment `A' - 10•Q8.100 wbmitted to ACHD. Upon notification from ACHD that the tentative punchlist items have been completed, a final punchlist will be prepared with the City inspector. B. Construction Staking 1. J-U-B shall provide one (1) set of construction control stakes in accordance with the approved plans for the trunk sewer and reclaimed water pipeline. ACHD's contractor shall be responsible for laying out all work and protection of the contro[ staking. Re-staking will be performed on an additional time and materials basis. The following stakes wilt be provided: A. Structures: Manholes will be staked to centerline with two (2) offset stakes. Each stake will be marked with the cutlfill to the indicated elevation. B. Gravity Sewer and Reclaimed Water Pipeline: Stake at 100-foot increments and at all angle points beginning at connections. At each ration, two (2) offwt stakes will be provided with cut to invert elevation indicated. C. Record Drawings 1. J-U-B will prepare record drawings from drawings received from the Contractor and City's RPR. Field survey work will established record invert elevations on the completed trunk sewer manholes. Two (2) mylar sets of the record drawings and one {1) CD will be delivered to the City for wbmittal to IDEQ and City use. Each sheet will be sealed by a professional engineer with the disclaimer "These Record Documents have been prepared based on information provided by others. J-U-B Engineers, IfvC. has not verified the accuracy of this information and shall not be responsible for any errors or omissions which may be incorporated herein as a result. The seal(s) of the registrants represent that the preparation of these documents was completed by staff under the registrants' supervision". Clty of Meridian -Task Omer 06100 Teri Mile Roam (Pronkltn-Cherry): Surer Main & Re-use Pipeline lmprm~ermnu Page - 6 • • a~-. ~I ~ ~, ~~ by~gg g Sava z~ r m;v m ~~~'~ ~ n a;~, I ~ ~•?~ P ~ 'Q ~ = io X4;8 ~ '~ .A w 32yeo"o '09' €s~ ~icm ~ ys~$ a~.~i~~qq~t -~ ~ € ~ _ _ ~ ~~ ~ ~. -~ w q~a ' D ~ y G .+ ! tea ~`e .a. ~ N. W W o ' o , rte. f . N ~ ~ , .~'N ':.N .P .NiAN A~ W -.W m'N V :~ ~ .NEW W ~N . ~. .. t. ._. ,.r. i ., N ' 'N.A .~ m £WOD<m A1r m 'W IOI ,. V N W -,O ~N N N~ } , ~ .. .... .. N .. ,. !N; i W 4 _ Oe N .. ~. W -~. yf i _.. , ..~ :N:N.m OD! O .. _O:_a.. O .,im .. im :m~ _3 O 'A ~ Ol ~ ~ _ ~ ~ - - t • 1~. r ~ ( _ W4/ q t '. - A : i i:€ t ~ : ~ ~+, ' J 1 .. r... .. ' ,~ N m A. 1 i ~ ~ : _ I ~ { .1 t ;: ~ .. _ ._ ~ N '.m A. t :- _. ~ j `: :''' i N iym~tA ~.•p i~ ~ ~;m stn A ~ pA{N a :0 (9 :qp.N; 4 yp- ~q ~:tyi ~ 1 tD~fD N,ONItA ~N ON +0+ W .V N m ...._. ~~...~4N1'W O tOA. tnmmii 4_ ;W_.01 ~ W~ID ,A~ m N ~ O V ® ~+ E ~ o w O NV v _~ s ~ a '~ m `3.~ ; 4 ~ ~ _ ~.~do~:m ~. i? ~ ~ ~ ~ . 4 - : ' S : T ' i ~ s ~:. ' { y 4 !~ ~ fl=i= pDE j os~ 00 O ~~' n~~ A~ ~~ ~~ oz az ,•• a "•' D _ I 1~ ~ix~ :g °~i~:o,g h ~ ~'A eg,,~l ~,~j, :~ ~~~~~, ~a~ 03 got m .3E ap~~'~i~ V .~s~ ?a: ~ ~~ ,t~§~iu•~~ 1~`C~ ~ ^~, ~ ~, m ~ ~ s ~ g x~ 3`a;g o~ ~ ~ ~; !O~ ~ <~ - TO ~ NID ~'~ 2' '~~i: ~( ~;~I~ "~ s °~ •~ ~ • ~~p• S~ ~ p ~ ~ ~ ° ~ o ,~ a 1 - " , ~ ~ ~ Y ,~ ~ g , A_ _ t ~ ~ fZ r . ;._ . _ ,. _ ; .. .._ N N i, i ,. :.. .. +aWI • i Ol Of ao NOD' a ~ . l~ ~~~ ~ ~ • ~ O . .._ _N f .__ ... ... ~ : •~ _ ~; ,. ... .:W~..,, W W O! ~N :Aa CI NAI •, 1 • - f .. ~ A N;07~A. y !1Q W W' A A' 00 .O ~ P - (PB' : 1 a .. W Oe~N~ 3 ~:+ , ~ t ,.. .. ... ' a .' s .: 7~ - ~ : . ,t - ; ;~ , ' 4' ~ aW ~A ~ r• a { .. 1 p} •' ~ i ~~ I ~t t ~. : ~ A A~ • ~ O P ,_ _ i S ~~ .` ,- .~ ~ 1 g~ :... _ •~ ,. .. .....; ~ ... ,.~C ~ .... A~ ~.. O «A WV ~ ~ ~T t ~5 - b - ~ ~~ • _ q~ F ~/ ~ Jr~ t ~ r _ - ~ i r ! ~~ ~ y - .-a >. ... ~ .. .. ... .. ~ i .. ~ ,.. d+~g!yi ~ ~. tn, {~ ~l~ + ! ~ ` ~ ¢! y. ~ 1~ a ±'~ ~ iN ? m e~, ,~i ~~ ~ !~i~ T v.WV~P~. .~~ ~~ n~i n~i, 8 ~~ °.1 !wtj o S~ o,. ~ ',6,`i s ~5 t N. q ~ q~ ~ ~~ ~ : t+, 01 ~~ ~~ q1V .Wa afA = by .y *- s_ m N '•A ~~ W Wd WI 1Ci, p q. N t I T, "I` G OO W, V Ott A' A t~ m• I ~ { ? ~~ O .;r ; ~~'9 ~~ O J nQ~ C m~ z~ ~~ m 7~ AZ P~ Z v CJ J-U-B ENGINEERS, Inc. CITY OF MERIDIAN TEN MILE ROAD (FRANKLIN ROAD TO CHERRY iANE) SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 0610C ATTACHMENT "B" - ITEMS PROVIDED BY THE CITY Attvthment ' B" - 10-OB-100 1. Provide on-going review of J-U-B's work and timely considerations of policy issues with in a time acceptable to the City and J-U-B. 2. Copies of development plans, concept plans, preliminary plats, etc. as available in the project area. 3. Pay for all permits, fees, or other payment required to secure permitting for the design and construction of the proposed improvements. 4. Record drawings of City facilities and other relevant City information of record in project area. 5. Provide a private development liaison/contact person. 6. Sizing and pressure class of re-use pipeline. • City ofAleridlan -Task Order 0610C Tex Mile Road (Fraxklin-Cherry); Sezrer Malx & Re-arse Pipellxe /mprovemextc Poge -1 • i ~-u-a ~tiv~s, inc. arracnmenr ~[~ - aaoe•ruo CITY OF MERIDIAN TEN MILE ROAD {FRANKLIN ROAD TO CHERRY LANE) SEWER MAIN AND RE-USE PIPELINE IMPROVEMENTS Task Order 06100 ATTACHMENT "C" - FEE SCHEDULE Basis of Fee and Billing Schedule The City shall pay J-U-6 for its services and reimbursable expenses as follows. A detailed labor and equipment is presented in Exhibit "A-1 ": Task A -Trunk Sewer Preliminary and Final Design Preliminary and Final Design Lump sum price .............................................................................. $25,856 Task B -Agency Coordination and Permitting Agenty Coordination and Permitting Time and material basis with an estimated budget of ............................ .. $7,144 Task C -Construction Assistance SerWces Construction Assistance Services Time and material basis with an estimated budget of ................................. $13,994 Ciry ojMeridian -Tusk On/er0610C Ten Mile Road (Franklin-Cherry): Sewer Main & Re-use Pipeline Improvements PQge _ ~ January 9, 200q • Department Reports MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Mayors Office ITEM NO. 6-A-~ REQUEST Resolution -Appointment of Mike Perkins to Parks & Recreation Commission Seat No. 2 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: us wESr: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff IniYfals: Materials presented at publ(c meetings shall become properly of the City of Meridian. CITY OF MERIDIAN BY THE CITY COUNCIL: • RESOLUTION NO. ~ ~~ (O ~~ ~, BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING A COMMISSIONER TO SEAT 2 OF THE PARKS AND RECREATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Seat 2 of the Meridian Parks and Recreation Commission is vacant; and WHEREAS, the City Council of the City of Meridian deems the appointment of Mike Perkins to Seat 2 to be in the best urterest of the Meridian Parks and Recreation Commission and of the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code § 2-2-1(B)(1), Mike Perkins is hereby appointed to Seat 2 of the Meridian Parks and Recreation Commission, for a term to expire on October 31, 2010. Section 2. That this Resolution shall be in full force and effect on January 13, 2009. ADOPTED by the City Council of the City of Meridian, Idaho, this 13th day of January, 2409. APPROVED by the Mayor of the City of Meridian, Idaho, this 13th day of January, 2009. APPROVED: •Z~lil7 ~~,,,~~~-~~~~~~~~,,,~Iayor T y de Ward ATTEST: ~,,•``~y ~ ~, '''•,~ TAO :. By' JAL - Jaycee ohnan, City Cler~C = ~ ~ 1 '~., 9p ~r ~s't • P~~,.~' q ~ . ~~U~ RESOLUTION APPOIIVTING NQKE PERKINS TO SEAT 2, MPR COMIVIISSION Page 1 of 1 • >~ ~ ~~ tee r~r ~tte~r~ itin~ t~p~tieao~: .'F ~ . <: ; .: I a~~~ €i Batt l~v~ in ~v1:ridi 's ~x~ ircx ~`? ~`~s G7 e~ -. ~ ~ , _ .~ .~. . ..~+ ..- n w, ...... e z: z. y.3 G~.~ ' 4~ ~ ~ ,R. .e€ 3,6~ ~, ~ Age~,.d 6 x' I)a ~r~~ ~art~~~p~ in y° l_ ;.~i ~ ~_~.~: ~ ~i~zbs ~r c~tr ~tr~iti€~z~::`~ ~'s <a ~~sl i ~'h~t ~ ~ ~° c; ~ a _: ~~ ~ _ - ~ i~n~r-~ ire ~' -~ata~t irl~~r~~t ter ,ecru`' ~~ ~+ rti~i~td i y l~v~l of v~l~unt~r ~~r~rr-rtt: s~r~i~~ i the p~s'~ ~'~ I°sca, I~sa: ~c~ ~ dt~d eke t~~ ~~a ~t r~q~aa t~ ~ rt rr~et~rs~ end r~iefr~~~ d~ rs ~ [~1~~~~ r~tu }~sur ~a~ ~pltia~~x~ r~aar ~ tr ~ i~t~r~st its lrQ~ C?f~i~~~ Cit~° eaf~€rai 3 . ~ra~r~y Ac~ers~a~, riia~$ I~ ~3~ ~. (~t~~) ~3~ Fes: {~ -$ ! r Parks ~ _ ~ : ~ ~r~ ~~ ii ~nir~ "°r~: pia®r ~g ~ ~rs~ • January 9, 2009 Department Reports MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Legal Department ITEM NO. 6-8-~ REQUEST Community Recycling Fund Request from SWAC to Award Racky Mountain High School $2,151.00 to Purchase Benches for Baseball Field AGENCY GITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMtQUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at pubNc meetings shall become property of the Clay of Meridian. January 9, 2009 Department Reports MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Legal Department ITEM NO. 6-8-2 REQUEST Community Recycling Fund Reqeuest from SWAC to Award Meridian Parks and Recreation $12,321.00 to Purchase Playground Equipment for Heroes Park AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings ahpli become properly of The City of Meridian. January 9, 2009 Department Reports MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Legal Department ITEM NO. 6-8-3 REQUEST Community Recycling Fund Request from SWAC to Award Meridian Parks and Recreation $15,212.85 to Purchase Playground Equipment for Gordon Harris Park AGf=NCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetMgs shalt become property of the City of Meddlan. • January 9, 2Q09 Department Reports MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Parks Department ITEM NO. 6-C-1 REQUEST Presentation of Parks & Recreation Commission's Recommended Pathways Priorities Task List AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS S .~ S~ See attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at pubOc meetMgs shall become properly of the Clly of MeridWn. • Explanations, Meridian City Pathways Priorities Goal: Improve Five Mile Creek Pathway Segment G, which runs between the Bud Porter Pathway intersection with Meridian Road and connects to the existing pathway in Destiny Cove, as pathway continues on to the pump house near the Fothergill Pathway, by adding signage, on- street crosswalk striping, and solar in-pavement flashers, and by widening the existing pathway to ten feet wide at James Court Drive. Purpose: Clarify pathway status, improve functionality and safety. Rough Cost Estimate: $150,000 2. Goal: Connect Settlers Creek Pathway Segment A at Destiny Cove to the Fothergill Pathway. Purpose: Connect two existing pathway segments by adding a relatively short segment. Rough Cost Estimate: $100,000 3. Goal: Improve the "interim" Five Mile Creek Pathway Segment F (designated as "interim" because it is on the west side of Linder Road and in the long term it will travel down the east side of Linder), where the Bud Porter Pathway crosses Linder Road, by adding signage, on- street crosswalk striping, and solar in-pavement flashers. Purpose: Clarify pathway status; improve functionality and safety. Rough Cost Estimate: $200,000 4. Goal: Widen South Slough Pathway Segment A to ten feet where pathway enters Crossfield Subdivision; and widen the sidewalk connecting the Pathway to ten feet; continue widened connection east of Summersby along north side of creek. Note: Discussions are underway with Crossfield developer to make this improvement. Purpose: Connect existing but disjointed segments of pathway; improve functionality. Rough Cost Estimate: $50,000 5. Goal: Improve Ridenbaugh Canal Pathway Segment F at Eagle Road crossing near Victory by adding signage, on-street crosswalk striping, and solar in-pavement flashers. Purpose: Clarify pathway status; improve functionality and safety. Rough Cost Estimate: $200,000 6. Goal: Beautify and landscape Bud Porter Pathway. Purpose: Enhance existing, well-used pathway; increase pathway use and awareness. Rough Cost Estimate: $400,000 7. Goal: Work with ACHD and the Bridgetower Homeowners' Association to construct proposed Five Mile Creek Pathawy Segment E - 1.06 miles of pathway - on the north side of Five Mile Creek near Bridgetower subdivision. . Purpose: Extend Five Mile Creek Pathway to the west to connect to existing neighborhoods and build on the success of the Bud Porter Pathway. Rough Cost Estimate: $500,000 8. Goal: Work with Homeowners' associations andlor subdivisions to construct Five Mile Creek Pathway Segment H, which will run between Fairview and Pine. Purpose: Extend Five Mile Creek Pathway to the east to connect to existing neighborhoods and build on the success of the Bud Porter Pathway. 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E ~~ tri January 9, 2009 Department Reports MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Parks Department ITEM NO. 6-C-Z REQUEST Resolution -Adopting Parks & Recrea#ion Commission's Recommended Pathways Priorities Task List AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: GTTY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See cdtached (~ ,nD ref ~ ~~~ ha~ Contacted: Date: Phone: Emailed: Staff Initials: Materials present®d of pubilc me®tings sha0 become properly of th® City of Meridian. CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. (o BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCII. OF THE CITY OF MERIDIAN, ADOPTING THE PRIORITY TASK LIST FOR MERIDIAN PATHWAYS AS RECOMMENDED BY THE MERIDIAN PARKS AND RECREATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code section 2-2-3(A)(7) charges the Parks and Recreation Commission with setting priority to plans, recommendations and suggestions for the future growth and development pathways throughout the city, subject to approval by the mayor and city council; and WHEREAS, on November 12, 2008, the Commission did unanimously vote to recommend to the Mayor and City Council that certain enumerated tasks be adopted as the City's priorities in improving the community's pathway system; and WHEREAS, the Mayor and City Council find that it is in the best interest of the health, safety, and welfare of the people of Meridian to adopt such recommended priorities; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the tasks and priorities assigned thereto enumerated in the Resolution of the Meridian Parks and Recreation Commission, adopted by the Commission on November 12, 2008, and attached hereto as Exhibit A, are hereby accepted and adopted by the Mayor and City Council of the City of Meridian. Section 2. That the Director of the Meridian Parks and Recreation Department is authorized to carry out said tasks, in such manner and timeframe, and as allowed by the annual budget appropriations for the Parks and Recreation Department, per the discretion of the Director. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ,,a 7` y ADOPTED by the City Council of the City of Meridian, Idaho, this ~ day of 2009. '~/`' APPROVED by the Mayor of the City of Meridian, Idaho, this ~3 day of 2009. APPROVED: Mayor T de Weerd RESOLUTION ADOPTING PARKS & REC. COMIVIISSION PATHWAYS PRIORITY TASK LIST Page 1 of 2 ATTEST: `,~~ G~'~ o ~9'L ~~'~-, FO By. - ~~AL Jaycee H loran, City Clerk _ ~ ,~ ~, ,y ;~P ror-r n RESOLUTION ADOPTING PARKS & REC. COMIVIISSION PATHWAYS PRIORITY TASK LIST Page 2 of 2 January 9, 2009 FP 08-021 MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Joint School District No. 2 ITEM NO. 8 REQUEST Final Plat approval for 7 building lots on 25.87 acres in C-N and L-O zoning districts for Education Campus Subdivston No. 2 -south of E. Leigh Field Drive and east of N. Locust Grove Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emaiied: See attached Comments See aBached Comments Date• Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS ~- Iable -b l - 2~-O°I January 9, 2009 FP 08-020 MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT Liberty Partners, Inc. ITEM NO. 9 REQUEST Final Plat approval for 4multi-family building lots with 16 residential units on 0.26 acres in an R-1 S zone for Sommersby Subdivision IVo. 3 -north of W. Pine Avenue and east of N. Ten Mile Road AGENCY GITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached Staff Report Appra~%~ See attached Comments Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meeifngs shall become property of the Cffy of Meridian. • • January 9, 2009 MERIDIAN CITY COUNCIL MEETING January 13, 2009 APPLICANT ITEM NO. ~ 4 REQUEST Election of New City Council Officers AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: ~ CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: l ~\ MERIDIAN SCHOOL DISTRICT: A~. ADA COUNTY HIGHWAY DISTRICT: J" SANITARY SERVICE COMPANY CENTRAL DISTRICT WEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US W EST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materkds presented at public meetings shall become property of the City of Meriden.