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HomeMy WebLinkAboutTask Order No. 3.0 with Brown & Caldwell for Storm Water Management Third Party InspectionGiH)1iaa~t xn-ec~t;,.anc, suite 21a AoiEC, Idaho 837116 Tel: X18-336-134f~ I+a~. 2U8-34q-(1825 u~'-brownandcaldweA.com November 13, 2007 P~~ o ~- ~~-~~ /~ v~~ 3,0 54-08-051364-003 Subject. Proposal for Storm Water Management Third Party Inspections Mr. Clint Dolsby City of Meridian Public Works Department Pto j ~ 045 660 East Watertower, Suite 200 Meridian, Idaho 83642 llear Mr. Dolsby: Recently, Brown and Caldwell completed a Construction Storm Water Management Plan for the City of Meridian (City} that focused on helping the City achieve compliance with the Construction General Permit (CGP). As part of this plan, the City requested that Brown and Caldwell submit a proposal to perform third party storm water management inspections on construction projects that exceed one acre of disturbed soil fox compliance with the CGP requirements. The following proposal presents a brief summary of out qualifications and staff available to perform the work. In addition, we have provided a detailed Scope of Work and Fee Estimate for City review and approval We propose this work to be completed under our Master Agreement for Engineering Services dated November 28, 2006. QUALIFICATIONS Regarding storm water management experience and capabilities, Brown and Caldwell is considered a national leader and specifically a leader in construction storm water management for municipalities and state Departments of Transportation (DOTS). In Idaho, we have performed storm water work throughout the state including extensive work with the Idaho Transportation Department's (ITD) storm water program. In addition to understanding how to efficiently execute third party storm water inspections, we bring a unique understanding of the U.S. Environmental Protection Agency's {EPA's) storm water management requirements having developed and delivered the Resident Engineer Storm Water Management Training and Contractor Storm Water Management training as part of the recently signed I'I'D Consent Decree. We are proud to suggest that this combination of inspection and training experience give us the capability to efficiently execute the many storm water support tasks required by the City. The following table provides highlights of some of our storm water inspection and management experience in the State of Idaho, with ITD, and with state DOTS and government agencies. F'~\~vA\InR\Cyl~\murricipa(\U51364~cridnn, at} of\~3nipart} t~eetiotu 1I-13-07\proP"ea1 11.13-i)7.d<x ""1 m. Mr. Clint Dolsby November 13, 2007 Page 2 Proje~ Frarddin Rom I~c~rtge Third Party pisp~ny, Rp Resident tnghte~ Storm Mya~ dement Trahdng, I1D Con~tOr Norm ' ~negeatent Training Idaho AGC tilountefn HomeW~ Idafw F~irdttook Eveluatlan and Smvey, Revieav and Update at Storm Vfhd~' Pollution Pr~errtton Plans, Csrnral Pavlag Corporation, 9oisa, Idaho Bess YtNde Storm Water Sy~em Evaluation, Idoutdahr HomeAir Force Base, Idaho artd Malntenarr~ Compliarttsi Assistance for Erosion Control and Storm Water Marwgem~t, Calbans t3eneral Storm dUater Support Cam Storm Water N>anagement Support, Nevada DOT lievlew and Update of Storm Weser Potrutbn Prerent~ per, Idahoan Foods 'Please see Appwrdur A far d~ailed write-u~ on bolded projects !~ in the table PROPOSED STAFF Field Inspec~ns F Twining / ,~ '~ / / ~ ~ ~ / ,~ ~ ~ ~ ~/ / Steve Burgos, Project AAanager. Steve Burgos will serve as our Project Manager and ensure the City is receiving the type of and level of service you expect. Steve is a Client Service Manager with 12 years experience successfully managing and completing storm water, wastewater; and water projects. Steve is currently serving as out Project Manager for the Third Party Inspections being performed on ITD's Franklin Road Interchange project, In addition, Steve sersres as the Project Manager and Lead Instructor for the development and delivery of I'I'D's Resident Engineer (RE) Construction Storm Water Management Training curriculum. Steve is also the leader of our efforts in developing and instructing the Idaho Associated General Contractors' (AGC) Contractor Storm Water Management Class as required by TTD's Consent Decree. Through this class, Steve gained valuable insights into how Contractor's view storm water compliance. Accordingly, Steve is very familiar with storm water management programs and the requiretnents of the CGP. On the City's contract, Steve will oversee the compilation of the storm water inspection information and make certain the monthly inspection reports submitted to the City thoroughly cover all of the required inspection information. In addition, he will be the lead in reviewing project Storm Water Pollution Prevention Plans (SWPPPs). AAike Flake, Technical Advisor. Michael Flake is the p~ap~ storm water leader within Brown and Caldwell's western region. He specializes in providing guidance and assistance on storm water management projects throughout California and the surrounding western states including work in Idaho with ITD and the Idaho AGC on their storm water management training programs. Mike has 14 years of exj~rience managing and conducting storm water efforts and environmental services, Four (4) years were spent managing the California Department of Transportation's (Caltrans) Storm Water Program as the office chief for storm water policy, planning and permitting. Mike was responsible for permit negotiations, storm water management plan development, annual reporting, compliance reviews, self-audit programs, public outreach, total maximum daily loads (TMDLs), areas of special biological significance (ASBS), aad many other issues. He developed many of the p'\"'P\In°poc~-1~\eyUS\muniegml\01364 meeidiaq atp of\~c 3rd 1'~ inapeet;or,s 11-13-07~P~°F~osat ua ~t~7.aoe .r,,., ~- Mr. Clint llolsby November 13, 2007 Page 3 Caltrans manuals and training programs related to Best Manage ttnplementation for construction and post-construction. He ~ `mot Practices (giVlp) far addressing work related to retrofit or r lacement of Ba Are~toll b~y BMPs specnfically used technical advisor on any stone water ~ y ~ Mrke will serve as a of the weekl ins management questions that may arise from the City as a result Y ~ pections or monthly third party inspections. Todd Glindetnan, Lead Inspector. !'odd Glindeman has over 7 ears Scientist in Brown and Caldwell's Boise office. Todd has a B.S. and M.S~degree in Environmental Science and has hands-on experience with storm water compliance work, Todd served as our execution lead on the MHAFB Annual Storm Water Survey and played a key role in our Base Wide Storm Water System Evaluation. The system evaluation activities included inspection and characterization of the existing stone water BMPs and modeling of stoma events to detexmine loa ' to the smnnagement systems, performing hydrologic conveyance capacities and develop recomm~ bons to address existing defidena rov~i aluate capacity for future construction on the Base. Todd's p and inspecting storm water facilities make him well experience dealing wig storm water permits Inspections. qualified to assist Steve during the 'T'hird Party Dale Kenner, P.G., Back-Up Inspector. llale Kerner has 8 ears of and Project Manager during which he has completed numerous storm water ascs~gnments including t preparation and review of SWPPPs, storm water BMPs, and site storm water ,inspections. Most recently, Dale lead our efforts in completing the SWPPPs for the Central Paving Company which included site inspection for storm water compliance and evaluation of storm water BMPs for storm water management effectiveness. Dale's knowledge of storm water compliance regulations and his hands-on storm water inspection experience ma>ring him well qualified to support Todd and Steve on ITD Third Party Inspections. SCOPE OF WORK Task 1 -Project Management Brown and Caldwell's Project Manager will coordinate directly with the project Manager for the City, as needed to identify projects needing inspections, review the inspection reports and budget status. Task 1 includes setting up the project budget and schedule and overall tracking of the work progress. It also includes tracking dates and times of on-site inspections for reporting purposes. Deliverables • Monthly invoice. • Monthly log of storm water inspection dates and times by project, Task 2 -Initial Review and Comment of Project SWPPP Task 2 includes an initial thorough review of project SWPPP with recommendations oa how to address potential areas ofnon-compliance. Kecommendations ~ come in the form of a commeat spreadsheet that identifies specific areas that need correction or modification. The SWPPP review and continent will be completed withia 2 weeks of receipt of the SWPPP. Deliverables Excel spreadsheet with specific comments on recommended changes or modifications to ensure compliance with the CGP. p'`r1P'Pestfy08'vnwacip8C~6513&imerr~en. cilp oft~w 3rd party i~spectipns t t-13.07~proposal 11.13-W.dac .~, . 'i• 1VIr. Clint Dolsby November 13, 2007 Page 4 Task 3 - Pertormance of Third Party Bite Inspections Brown and Caldwell will utilize the individuals desarbed in this proposal to perform unannounced construction site storm water inspections. Prior to conducting any site in become familiar with the project location and specifications that govern ihse c~ons~tructio~n ate for will Inspectors will conduct inspections of all construction sites in a professional manner and document all findings and recommendations within an inspection form. The inspections will be conducted using the following guidelines: • Inspections shall be at least every 30 days. • Inspections shall be unannounced. • If significant deficiencies are found, afollow-up inspection will occur within 14 days. • Provide to the City and the Responsible Contractor within 48 hours of each inspection written findings and recommendations. • Upon review of the project SWPPP, provide to the City written findings of any necessary changes to the SWPPP or BMPs within 7 days. • Inspectors wi11 utilize the already existing City Storm Water Inspection form during third party inspections. Brown and Caldwell will provide City management a copy of the inspection report as outlined in the Inspection Program. Whde Brown and Caldwell can identify deficiencies and suggest solutions in the inspection report, the City is responsible for ensuring the deficiencies are addressed by the Contractor. The City will provide the list of projects ghat are subject to inspection. The list of projects will be updated every 3 months by the City. Deliverables • Inspection reports to the City within 48 hoots of the inspection. Schedule The following presents a schedule to complete the tasks described in the scope of work. 1-Project ManageneM 2 - SWPPP Revlew and Carnmern dRAthin 1 talc of retsipt of the projecx SWPPP 3 - Pa'fomtance of Site Inspections ~ ~Y ~ ~Ys wRh i~pecUon Mdings returrfed within 48 Fee Estimate The following table provides a summary fee estimate for the scope of services proposed. The fee estimate is based on the assumptions developed from our conversations with City staff and our experience with other Third Party Inspection programs. Thcsc assumptions are prescntcd in the following section. Brown and Caldwell proposes conducting this work on atime-and-materials basis not to exceed $30,000 with a multiplier of 3.2 applied to our direct labor rates and a 10 percent mark-up on materials and supplies used as part of this effort. P~~~+P'Prg~B'xnurod~I40513ti3 merioten, diy oksw 3rd party i~ 71 13-07~ropora! 11 13 Q7.da .~ . Mr. Clint llolsby November 13, 2007 Page 5 i - Proj~ Manages 2 - SWPPP Revit3w ~- ~~ 3 - PerFonnar~e al Site Ir>specfitans Assumptions $2,000 $7,5~ $20,500 Total $30,000 The following assumptions were made in preparation of the scope of work and fee estimate: • City will provide a list of projects for which the need for inspections are needed and an updated list every 3 months during project execution; and, • Br°wn and Caldwell will utilize the Ci Storm Water M tY anagement Inspection form. • The cost presented in the fee table is on a tune-and materials basis, not to exceed $30,000. Should Brawn and Caldwell approach the $30,000 budgeted for the project, we will notify the City for additional funds, • The inspections will be conducted once ev 30 da s and deficiencies are found. ~ y ~m ~~ 14 Sys if significant • Each inspection and follow-cm report would r utre 6 hours in conservative and could be less de en ' ~ cludtng travel. Tlvs number is p ding on the size and complexity of the site. For pour convenience, we have prepared this proposal in the form of a Letter Agreement to be performed under the Master Agreement dated November 28, 2006. Should you desire to begin this work immediately, please sign both copies of this better Agreement Proposal and return one copy to 600 East Riverpark Lane, Suite 210, Boise, Idaho 83706. The other copy is for your files. Any questions concerning this pr°posal should be directed to Mr. Steve Burgos at (208) 336-1340. Very truly yours, BROWN AND CALDWELL %~~~~ ~~' ~~ Mark E. Gagnon, P.G. Office Manager S e Prof nags MEG:kw Attachments ACCEPTED BY THE CITY OF MERIDIAN By: ,d ~/~~ Tammy de Ord, ~,;; ~+Ft!istretj„~; Mayor ,~~ ~- e ~.• :• .~~,"~ ~ ~'~' !fir' Attes ~' ~.. .,`~ William G. B City k F~~ - s~; ; j - App=ovcd b Ci ' ~ ~""~ y ty Council: ~ ; ~. ,~ , t~ .;:, .y, ''~i ~`` ~? S4. tad 1~ f~~~~ ~ ~t •+...,.,i^ - Date: t WY~ ~ ~ ~~ ''~s. ,~',' f ~'~ . ., ''~ ,.. p~~wP`els••fyd8vtuniapa1~A513E4 maridan. city cFsw ~'d perly insp 1 t-13.071praposaf 11-13-Qi.doc .~ . T ~~da A` SPec~c Project Descrip6ais __.__._...__._.. __ Storm Water ManegemeM Third Party Ins~ons APPENDIX A SPECIFIC PROJECT DESCRtPTlONS Construction Storm Water Management Plan, City of Meridian, Idaho Brnv~m a„a ('~la..._n ~ _ -- -- 4w~ u~~C-opea a program for the City of Meridian to meet storm water management requirements associated with the National PoIlutant Discharge Elimination System (NPDES) Construction General Permit. T~ program consists of the following components: ' Develop astep-by-step storm water management approach for the City to apply to each construction project to assure compliance with the Construction General Permit (CGP) and define expectations for contractors working on City projccts. ` Develop a Storm Water Pollution Prevention Plan (SWPPP) review checklist for the City to use when rcvicwing and approving SWPPPs on City-owned projects. ` llevelop an inspection program for identifying and implementing review methods and procedures. ' Conduct third party inspections on City construction projects that fall under the jurisdiction of the CGP. ` Provide compliance reporting smnmaries that identifies project compliance as well as proactively identify problem areas prior to potential violations. • Develop an 8-hour training curriculum on the basics of storm water construction ro ects and deliver management for P l trauung a minimum of two times in the 12 months after Notice to Proceed {NTP). Key Personnel: Steve Bingos (P~~ jectlVl'anager), Mi,~ p ~~~~C~ TecbnicalAdvisnr), Todd Glindeman (Lead Scietrtuct) Third Party Storm Water Inspections, Idaho Transportation Department Brown and Caldwell is currently conducting'Third Party Storm Water Inspections for TTD's Franklin Road Interchange project to meet specific Consent Decree requirements. C-ur Third Party Inspection tasks being performed on the project include; ` Unannounced monthly inspections of the entirc project site. ' Monthly review of the site SWPPP and project storm water compliance paperavork. Physical site inspections of site BMPs for storm water and non-storm watcr management using. the ITD Inspection Form 2802. P°"~°~S~~y08'muNap~p5136~1 meritGar, dry of~ar 3rd paz(y i~peCdons 11 ~3 OT~xo~sai 11 • t3-U7.doc .~ . Appendix A- Sp~fic Project C Storm Water Third ' Comparison of SWPPP site plans showing BMp deployment to actual field conditions. ' Compilation of Action Items to address any storm water marl rccommcndations for unprovcments. agem~t ~tenance issues and ' Completion of final inspection reports and provided to IT'D and the Contractor within 24 hours of the inspection. At the request of ITD, Brown and Caldwell has also budgeted time is the contract outside of monthly storm water inspections for storm water consul ' difficult storm water ~g services to assist ITD in addressing management issues that develop during project construction. Key Personnel: Steve Burgos (Pn~ jectManager), Todd Glindemas~ (L,ead 1'iupectnr) Resident Engineer Storm Water Management Training, Idaho Transportation Department In June 2006, the ITU entered into a Consent Decree with the U.S. Environmental Protection Agency (EPA) that, among many other conditions, required the training of Resident Engineers (R.Es} on storm water management within 120 days. ITD understood that Brown and Caldwell had provided similar storm water training to transportation entities in other states, thus ITD requested Brown and Caldwell develop and deliver a training course that met the conditions of the Consent Decree as well as improve the overall ability of I'TD staff to be in compliance with storm water regulations. t~s such, ]crown and Caldwell's scope of work included the development of a training course that covered the following topics as specified in the Consent Decree: ' History of the Clean Water Act and past violations; ' Roles of I'I'D, EPA and state regulatory personnel ~ storm water management of ITD projects; ' How construction negatively impacts receiving waters and the environment; ^ Basic principles of erosion and sediment control, as well as non-storm water discharges and waste management; ' ITD standard plans, specifications, and manuals related to storm water management; ' Selection and implementation of BMPs for addressing erosion, sediment control, non-storm water discharges, and waste management within TTD projects; ' How to review and approve a SWPPP based on both TTD and EPA requirements and guidance manuals; • How to conduct inspection and maintenance of BMPs; and, • Final exatn~ination for testing student knowledge. Based on our experience with other state DOT training programs, Brown and Caldwell delivered significant cost savings to TID by utilizing existing corporate knowledge of basic storm water management associated with DOTs. Not only did past experience lead to cost savings but it allowed us to focus the training on specific ITD storm water management needs, Finally, grown and Caldwell's responsiveness resulted in the development and delivery of three 16-hour training 2 ~`•~PP~oDOSals•1y03'vnwiwildPaI~513Ga mmidan. c(ty o-;~~ ~d perty'a~ecti~ms 11-t30TAro~sa~ 11 •i3~07.dx ..R, . A- Storm Warp. Third sessions within 2-1 /2 months from notice to proceed This allowed I1"U to meet the critical Consent Decree condition of having all I"TD .REs .trained ~~ 120 days Key Personnel: Steve Burgos, Pro jectMonager; Course Develvperaad Inst~etnr Contractor Storm 1Nater Management Training, Idaho Associated General Contractors, Boise, Idaho Training requirements in the recentlq signed IT't) Consent Decree stipulate that anq "Responsible Contractor" on an ITD project shall have a properly trained Water Pollution Control Manager (WPCM) This WPC:M shall attend an iTD certified storm water management course that includes field training on Bhjji installation and maintenance. Brown and Caldwell was retained by the Idaho .Associated General Contractors (AGC) to develop and deliver this 16-hour course which included a 2-hour practical exam requiring students to develop their oam storm water management site plan for a highway construction site. As part of this course, Brown and Caldwell organized a 4- hour field demonstration of how to properly select, ins as reviewed what EPA would be loo ' ford ~' and maintain storm water BMPs as well component of the course was nevi ~ ~ the;u storm water inspections, A key This included a thro h ste b -stwt re ~of ~ Water inspection procedures and expectations. ~ ' ~ y eP requirements associated with T1D Inspection Form 2802. Key Personnel: Steve Bingos, ProjectManager, Course Devedoperand Instructor Annual SWPP Handbook Evaluation and Survey, Mountain Home Air Farce Base, Idaho Brown and Caldwell conducted an evaluation and survey of approximately 40 Mountain Horne Air Force Base (MIiAFB} flight-line futilities with respect to their compliance with the storm water Multi Sector General Permit (MSGP) and use of effective storm water BMPs. Part of the work included inspection of the BMPs for proper installation and maintenance. The project also included reviewing and updating the MHAFB Stone Water Pollution Prevention (SWPP) Handbook and ttauung MHAFB personnel in storm water prcacntion. Key Personnel: Steve Bingos (Project Manager), Todd Glindeman (Inpector) Other Relevant Storm Water Ex~rience in Idaho Below are several Brown and Caldwell storm water office that contain relevant storm water ro ect a management projects completed from our Boise ITD P J xperience for the services we are likely to provide a' ~ ~~~'A~13@4 msityan, city d+sw 3rd Pad' h>spectprs .1-13-Or~rap~l 11 13 O~.doc •r.. A- .S'Mrn, -ue. PAY ~~spec6ons Review and Ueda#e of Storm Water Pollution Prevention Pians, Central Paving Corporation, Boise, Idaho Brown and Caldwell, Lead by 1Jale Kerner, rcvicwed and updated SWI'PPs for five active sand and gravel operations owned by Central paw ~'oughout the Treasure gall required as part of Central payhlg~s MSGP. The work included site inspections of storm water RMPs and updating the facility SWPPPs to reflect current conditions on site. Key Personnel: Dale .,~,. ~',~~ Mar~age~, and 1~ per} Review and Update of Storm Water Pollution Prevention Plans, Idahoan Foods Brown and Caldwell reviewed and updated SWl'1'Ys for tavo large potato processing factlities owned by Idahoan Foods in Rupert and Glens Ferry. The SWPPPs are r ed as MSGP. The work included site inspections of storm water BMPseq~ da ~ of Idahoan Foods to reflect current conditions on site. P ~g the facility SWPPPs Key Personnel: Dale Kerner (l~pector} Base Wide Storm Water System Evaluation, Mountain Home Air Force Base, Idaho Brows and Caldwell performed a detailed evaluation of MHAFB's storm water system, which includes more than b00 inlets and 88,0 feet of conveyance pipe and ditches. Project activities ~tnrluded charactetnung the extstuig systems, p~O~g hgdrologic modeling of storm events to determine loading to the system, and hydraulic modeling to evaluate conveyance capacities and developed recommendations to address existing deficiencies and provided capacity for future construction on the Base. In addition, Brown and Caldwell evaluated compliance with its storm water NPDES permit and related envitonmcntal issues. Key Personnel: Tadcl Glindeman (Inspector} a a'~°P~ci~sa~+tYOSlmunic+Pa1051389 maician, cNy oRsvi 9rd ~dY irtias 71 •t3.07•propcsai t 1 •t3.O:.dx .T,, .