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2008-12-16
C AGENDA NAME �Ev I Z- I u Q G a BACK TABLE FOR P & Z OR C/C DOOR OF CHAMBERS CLERKS STATION CITY COUNCIL SEATS CLERKS WALL CALENDAR REPOST IN LOBBY REFAX WEBSITE WEBLINK E-MAIL Initial: Date: Time: REVISED (YES/NO) REVISED DATE: 0 E IDIAN- Si AHO Tuesday December 16, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd Revised 12-16-08 City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Approve Bid for Water & Sewer A. Improvements for ACHD Split Corridor Public Works Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey B. Group for North Black Cat Trunk Sewer Public Works for $4005.06 Change Order No. 16 with Idaho Survey C. Group for North Black Cat Trunk Sewer Public Works for $6782.50 D. Memorandum of Understanding with IAFF Legal Dept. Resolution No. E. Reappointment of David Moe to P&Z Mayor's Office Commission F CDBG Subrecipient Agreement with Legal Department Habitat for Humanity Task Order No. 5 with HDR Engineering, M. Inc. for Relcaimed Water Master Planning Public Works for $50,000.00 Task Order No. 6 with HDR Engineering, N. Inc. for Technical Support for Heroes Park Public Works Water Reuse for $33,170.00 p 2009 COMPASS Other Standing Mayors Office Committee Members 4 COMMUNITY ITEMS/PRESENTATIONS Wastewater Treatment Plant Expansion G. Project Task Order No. 4 Amendment No. Public Works 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with H. Civil Survey Consultants for Ten Mile Public Works Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Public Works Treasure Valley Drilling for $40,000.00 J. Approve Minutes of October 6, 2008 City City Clerk Council Jt.Meeting K. Approve Minutes of November 18, 2008 City Clerk City Council Workshop Sanitary Sewer and Water Easement for Public Works Mills Veterinary Task Order No. 5 with HDR Engineering, M. Inc. for Relcaimed Water Master Planning Public Works for $50,000.00 Task Order No. 6 with HDR Engineering, N. Inc. for Technical Support for Heroes Park Public Works Water Reuse for $33,170.00 p 2009 COMPASS Other Standing Mayors Office Committee Members 4 COMMUNITY ITEMS/PRESENTATIONS A. Update on New City Hall from Petra Petra ::1 B. Presentation on the Gypsy Moth Ben Simco with Idaho State Dept. of Agriculture C. Yearly Update on LakeView Golf Course Dick Davis D. Presentation on SSC Collection Steve Sedlacek with SSC Presentation with ITD regarding E. Alternative Maintenance Shed Designs @ Peter Friedman Meridian and 184 F Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 11/25 — G. 2007 Consolidated Annual Performance & Pete Friedman Evaluation CAPER for CDBG H Update on Ten Mile / Amity Intersection Caleb Hood Design Elements Discussion of Pending NW Foothills Caleb Hood Transportation Study Presentation on Draft Joint ACHD Meeting J. Caleb Hood Topics K. Presentation with Ada County Paramedics. Troy Hagan DEPARTMENT REPORTS 0 • A. PSA for Missoula Children's Theatre Meridian Arts Commissioner Mary through Meridian Arts Commission Jensen B. Update on Initial Point Gallery Meridian Arts Commissioner Mary Jensen C. Update on AOI Hearing with Ada County Planning D. Joint Powers Agreement for Detox Center Legal Department E Proposed Idaho Power Transformer Steve Siddoway - Parks Department Enclosure in Centennial Park Meridian Parks & Recreation Comm. Update $ Recommendations: F. a. Linder Rd. Overpass CPA Steve Siddoway - Parks Department b. Incorporate Pathways Plan into CPA c. Priority Task List for Pathways Budget Transfers for Gordon Harris Park G. and Old Town Library Streetscape Steve Siddoway - Parks Department Construction H. Request for Proposal (RFP) for Custodian Purchasing Department I. Easement Agreement with Zamzow's Legal Department J. City Hall Office Lease Purchasing Department K Aatronics Budgeted Contract Amendment Purchasing Department No. 4 for $809.00 0 Puchasing Department Purchasing Department N Heroes Park Development RFP Results & Purchasing Department Award 0. Bid Award for Yearly Water Meter Purchasing Department Purchases P Resolution: : City Hall Legal Department Office Lease CITY ORDINANCE/POLICY REVIEW A. Room Reservation and Rental Policies Legal Department Western Roofing Budgeted Contract Amendment No. 2 for $385.00 M. Architectural Building Supply Budgeted Contract Amendment No.4 for $2,340.00 0 Puchasing Department Purchasing Department N Heroes Park Development RFP Results & Purchasing Department Award 0. Bid Award for Yearly Water Meter Purchasing Department Purchases P Resolution: : City Hall Legal Department Office Lease CITY ORDINANCE/POLICY REVIEW A. Room Reservation and Rental Policies Legal Department ■ Tuesday December 16, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd - k C ��� C� City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Approve Bid for Water & Sewer A. Improvements for ACHD Split Corridor Public Works Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey B. Group for North Black Cat Trunk Sewer Public Works for $4005.06 Change Order No. 16 with Idaho Survey C. Group for North Black Cat Trunk Sewer Public Works for $6782.50 D. Memorandum of Understanding with IAFF Legal Dept. Resolution No. E. Reappointment of David Moe to P&Z Mayor's Office Commission 4 • F CDBG Subrecipient Agreement with Legal Department Habitat for Humanity Wastewater Treatment Plant Expansion G. Project Task Order No. 4 Amendment No. Public Works 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with H. Civil Survey Consultants for Ten Mile Public Works Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with I. Treasure Valley Drilling for $40,000.00 Public Works J. Approve Minutes of October 6, 2008 City Council Jt.Meeting City Clerk City Clerk K. Approve Minutes of November 18, 2008 City Council Workshop Public Works Sanitary Sewer and Water Easement for Mills Veterinary Task Order No. 5 with HDR Engineering, M. Inc. for Relcaimed Water Master Planning Public Works for $50,000.00 Task Order No. 6 with HDR Engineering, N. Inc. for Technical Support for Heroes Park Public Works Water Reuse for $33,170.00 O. 2009 COMPASS Other Standing Mayors Office Committee Members COMMUNITY ITEMS/PRESENTATIONS 0 • A. Update on New City Hall from Petra Petra B. Presentation on the Gypsy Moth Ben Simco with Idaho State Dept. of Agriculture C. Yearly Update on Lakeview Golf Course Dick Davis D. Presentation on SSC Collection Steve Sedlacek with SSC Presentation with ITD regarding E. Alternative Maintenance Shed Designs Qa Peter Friedman Meridian and 184 F. Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 11/25 -- G. 2007 Consolidated Annual Performance & Pete Friedman Evaluation CAPER for CDBG H. Update on Ten Mile / Amity Intersection Caleb Hood Design Elements Caleb Hood Discussion of Pending NW Foothills Transportation Study Caleb Hood J. Presentation on Draft Joint ACHD Meeting Topics K. Presentation with Ada County Paramedics Troy Hagan DEPARTMENT REPORTS A. PSA for Missoula Children's Theatre Meridian Arts Commissioner Mary through Meridian Arts Commission Jensen B. Update on Initial Point Gallery Meridian Arts Commissioner Mary Jensen C. Update on AOI Hearing with Ada County Planning D. Joint Powers Agreement for Detox Center Legal Department E. Proposed Idaho Power Transformer Steve Siddoway - Parks Department Enclosure in Centennial Park Meridian Parks & Recreation Comm. Update & Recommendations: F. a. Linder Rd. Overpass CPA Steve Siddoway - Parks Department b. Incorporate Pathways Plan into CPA c. Priority Task List for Pathways Budget Transfers for Gordon Harris Park G. and Old Town Library Streetscape Steve Siddoway - Parks Department Construction H. Request for Proposal (RFP) for Custodian Purchasing Department I. Easement Agreement with Zamzow's Legal Department J. City Hall Office Lease Purchasing Department K. Aatronics Budgeted Contract Amendment Purchasing Department No. 4 for $809.00 0 L. Western Roofing Budgeted Contract Amendment No. 2 for $385.00 M. Architectural Building Supply Budgeted Contract Amendment No.4 for $2,340.00 • Puchasing Department Purchasing Department N. Heroes Park Development RFP Results & Purchasing Department Award 0. Bid Award for Yearly Water Meter Purchasing Department Purchases P. Resolution: : City Hall Office Lease CITY ORDINANCE/POLICY REVIEW Legal Department A. Room Reservation and Rental Policies Legal Department NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, December 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Bid for Water & Sewer Improvements for ACHD Split Corridor Phase 1 for $915,921.47 Change Order No. 15 with Idaho Survey Group for North Black Cat Trunk Sewer for $4005.06 Change Order No. 16 with Idaho Survey Group for North Black Cat Trunk Sewer for $6782.50 Memorandum of Understanding with IAFF Resolution for Reappointment of David Moe to P&Z Commission CDBG Subreciplent Agmt with Habitat for Humanity Wastewater Treatment Plant Expansion Project Task Order No. 4 Amdmt No. 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with Civil Survey Consultants for Ten Mile Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for Approve Minutes of November 18, 2008 City Council Workshop Approve Minutes of October 6, 2008 City Council Joint Meeting Sanitary Sewer and Water Easement for Mills Veterinary Task Order No. 5 with HDR Engineering, Inc. for Reclaimed Water Master Planning for $50,000.00 Meridian City Council Special Workshop / Meeting — December 16, 2008 All nNoarials presented at public meetings shall become property of the City of Meridian. Antes desiring accommodation for disabilities related to documents and/or hearings, please timet the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Task Order No. 6 with HDR Engineering, Inc. for Technical Support for Heroes Park Water Reuse for $33,170.00 2009 COMPASS Other Standing Members N Update on New City Hall from Petra Presentation on the Gypsy Moth N Yearly Update on LakeView Golf Course a Presentation on SSC Collection Presentation with ITD Regarding Alternative Maintenance Shed @ Meridian & 184 Presentation with Ada County Paramedics Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 11/25; 2007 Consolidated Annual Performance & Evaluation CAPER for CDBG Update on Ten Mile / Amity Intersection Design Elements Discussion of Pending NW Foothills Transportation Study Presentation on Draft Joint ACHD Meeting Topics PSA for Missoula Children's Theatre through Meridian Arts Commission Update on Initial Point Gallery Update on A0/ Hearing with Ada County Joint Powers Agreement for Detox Center Proposed Idaho Power Transformer Enclosure In Centennial Park Meridian Parks & Recreation Commission Update & Recommendations Budget Transfers for Gordon Harris Park and Old Town Library Streetscape Construction RFP for Custodian Easement Agreement with Zamzow's City Hall Office Lease AA Tronics Budgeted Contract Amendment No. 4 for $809 00 Western Roofing Budgeted Contract Amendment No. 2 for $385.00 ABS Budgeted Contract Amendment No. 4 for $2,340.00 Heroes Park Development RFP Results and Award Bid Award for Yearly Water Meter Purchases Resolution: City Hall Office Lease Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 Room Reservation and Rental Policies The public is welcome to attend. DATED this 15th day of December, 2008. JA U OF o CITY C ERSEAL 7G �0j0`7 Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 'p�sA.- Mayor Tammy de Weerd IDLAN' City Council Members: E �<y'� Keith Bird Joe Borton ID A H 0 Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, December 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Bid for Water & Sewer Improvements for ACHD Split Corridor Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey Group for North Black Cat Trunk Sewer for $4005.06 Change Order No. 16 with Idaho Survey Group for North Black Cat Trunk Sewer for $6782.50 Memorandum of Understanding with IAFF Resolution for Reappointment of David Moe to P&Z Commission CDBG Subreciplemt Agmt with Habitat for Humanity Wastewater Treatment Plant Expansion Project Task Order No. 4 Amdmt No. 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with Civil Survey Consultants for Ten Mile Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for Approve Minutes of November 18, 2008 City Council Workshop Approve Minutes of October 6, 2008 City Council Joint Meeting Sanitary Sewer and Water Easement for Mills Veterinary Task Order No. 5 with HDR Engineering, Inc. for Reclaimed Water Master Planning for $50,000.00 Meridian City Council Special Workshop / Meeting — December 16, 2008 All mials presented at public meetings shall become property of the City of Meridian. Any desiring accommodation for disabilities related to documents and/or hearings, please cftet the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 Task Order No 6 with HDR Engineering, Inc, for Technical Support for Heroes Park Water Reuse for $33,170 00 2009 COMPASS Other Standing Members Update on New City Hall from Petra a Presentation on dre Gypsy Moth Yearly Update on LakeVlew Golf Course Presentation on SSC Collection Presentation with ITD Regarding Alternative Maintenance Shed @ Meridian & 184 Presentation with Ada County Paramedics a Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 91/25: 2007 Consolidated Annual Performance & Evaluation CAPER for CDBG Update on Ten Mile /Amity Intersection Design Elements Discussion of Pending MW Foothills Transporttadon Study Presentation on Draft Joint ACHD Meeting Topics PSA for Missoula Children's Theatre through Meridian Arts Commission Update on Initial Point Gallery - Update on A01 Hearing with Ada County Joint Powers Agreement for Detox Center Proposed Idaho Power Transformer Enclosure in Centennial Park Meridian Parks & Recreation Commission Update & Recommendations Budget Transfers for Gordon Harris Park and Old Town Library Streetscape Construction RFP for Custodian a Easement Agreement with Zamzow's a City Hall Office Lease AATronics Budgeted Contract Amendment No. 4 for $809.00 Western Roofing Budgeted Contract Amendment No 2 for $385.00 ABS Budgeted Contract Amendment No. 4 for $2,340.00 a Heroes Park Development RFP Results and Award Bid Award for Yearly Water Meter Purchases Resolution: City Hall Office Lease Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 Room Reservation and Rental Policies The public is welcome to attend. DATED this 15th day of December, 2008. JA • 11 OF o W c ERMBEAL 'G10 ,,�llllltil 1111111\\\\ Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • AGENDA NAME 12-Iu•0g- Ge LLi I BACK TABLE FOR P & Z OR C/C Q DOOR OF CHAMBERS CLERKS STATION CITY COUNCIL SEATS CLERKS WALL CALENDAR REPOST IN LOBBY REFAX WEBSITE WEBLINK E-MAIL Initial: Date: Time: E REVISED (YES/NO) REVISED DATE: NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, December 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Bid for Water & Sewer Improvements for ACHD Split Corridor Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey Group for North Black Cat Trunk Sewer for $4005.06 Change Order No. 16 with Idaho Survey Group for North Black Cat Trunk Sewer for $6782.50 Memorandum of Understanding with /AFF Resolution for Reappointment of David Moe to P&Z Commission CDBG Subrecipient Agmt with Habitat for Humanity Wastewater Treatment Plant Expansion Project Task Order No. 4 Amdmt No. 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with Civil Survey Consultants for Ten Mile Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for $40,000.00 Approve Minutes of November 18, 2008 City Council Workshop Approve Minutes of October 6, 2008 City Council Joint Meeting Sanitary Sewer and Water Easement for Mills Veterinary Task Order No. 5 with HDR Engineering, Inc. for Reclaimed Water Master Planning for $50,000.00 Task Order No. 6 with HDR Engineering, Inc. for Technical Support for Heroes Park Water Reuse for $33,170.00 2009 COMPASS Other Standing Members Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Update on New City Hall from Petra Presentation on the Gypsy Moth Yearly Update on Lakeview Golf Course Presentation on SSC Collection Presentation with ITD Regarding Alternative Maintenance Shed @ Meridian & 184 Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 11/25. 2007 Consolidated Annual Performance & Evaluation CAPER for CDBG Update on Ten Mile /Amity Intersection Design Elements Discussion of Pending NW Foothills Transportation Study Presentation on Draft Joint ACHD Meeting Topics PSA for Missoula Children's Theatre through Meridian Arts Commission Update on Initial Point Gallery Update on AOI Hearing with Ada County Joint Powers Agreement for Detox Center Proposed Idaho Power Transformer Enclosure in Centennial Park Meridian Parks & Recreation Commission Update & Recommendations Budget Transfers for Gordon Harris Park and Old Town Library Streetscape Construction RFP for Custodian Easement Agreement with Zamzow's City Hall Office Lease AATronics Budgeted Contract Amendment No. 4 for $809.00 Western Rooting Budgeted Contract Amendment No. 2 for $385.00 ABS Budgeted Contract Amendment No. 4 for $2,340.00 Heroes Park Development RFP Results and Award Bid Award for Yearly Water Meter Purchases Resolution: City Hall Office Lease `.�`���y OF Room Reservation and Renta!liciesr 4. The public is welcome to attend. �e, Dt DATED this 15th day of December, 20 8. JAYCEE HOLMAN - CIt CL Meridian City Council Special Workshop / Meeting — December 16, 20% ;V l 1sT OZ All materials presented at public meetings shall become property of the City of 44, . Anyone desiring accommodation for disabilities related to documents and/or hean�'c alm, please contact the City Clerk's Office at 88814433 at least 48 hours prior to the public meeting. 0 Tuesday December 16, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd • City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Approve Bid for Water & Sewer A. Improvements for ACHD Split Corridor Public Works Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey B. Group for North Black Cat Trunk Sewer Public Works for $4005.06 Change Order No. 16 with Idaho Survey C. Group for North Black Cat Trunk Sewer Public Works for $6782.50 D. Memorandum of Understanding with IAFF Legal Dept. Resolution No. E. Reappointment of David Moe to P&Z Mayor's Office Commission F CDBG Subrecipient Agreement with Legal Department Habitat for Humanity Wastewater Treatment Plant Expansion G. Project Task Order No. 4 Amendment No. Public Works 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with H. Civil Survey Consultants for Ten Mile Public Works Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for $40,000.00 Public Works J. Approve Minutes of October 6, 2008 City Council Jt.Meeting City Clerk K Approve Minutes of November 18, 2008 City Council Workshop City Clerk L. Sanitary Sewer and Water Easement for Mills Veterinary Public Works Task Order No. 5 with HDR Engineering, M. Inc. for Relcaimed Water Master Planning Public Works for $50,000.00 Task Order No. 6 with HDR Engineering, N. Inc. for Technical Support for Heroes Park Public Works Water Reuse for $33,170.00 p 2009 COMPASS Other Standing Committee Members Mayors Office 4 COMMUNITY ITEMS/PRESENTATIONS A. Update on New City Hall from Petra Petra B. Presentation on the Gypsy Moth Ben Simco with Idaho State Dept. of Agriculture C. Yearly Update on LakeView Golf Course Dick Davis D. Presentation on SSC Collection Steve Sedlacek with SSC Presentation with ITD regarding E. Alternative Maintenance Shed Designs @ Peter Friedman Meridian and 184 F Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 11/25 — G. 2007 Consolidated Annual Performance & Pete Friedman Evaluation CAPER for CDBG H Update on Ten Mile / Amity Intersection Caleb Hood Design Elements Discussion of Pending NW Foothills Caleb Hood Transportation Study J. Presentation on Draft Joint ACHD Meeting Caleb Hood Topics 5 DEPARTMENT REPORTS A. PSA for Missoula Children's Theatre Meridian Arts Commissioner Mary through Meridian Arts Commission Jensen B. Update on Initial Point Gallery Meridian Arts Commissioner Mary I JAnecn • I I I I aci wcl i C. Update on AOI Hearing with Ada County Planning D. Joint Powers Agreement for Detox Center Legal Department E Proposed Idaho Power Transformer Steve Siddoway - Parks Department Enclosure in Centennial Park Meridian Parks & Recreation Comm. Update & Recommendations: F. a. Linder Rd. Overpass CPA Steve Siddoway - Parks Department b. Incorporate Pathways Plan into CPA c. Priority Task List for Pathways Budget Transfers for Gordon Harris Park G. and Old Town Library Streetscape Steve Siddoway - Parks Department Construction H. Request for Proposal (RFP) for Custodian Purchasing Department I. Easement Agreement with ZamzoWs Legal Department J. City Hall Office Lease Purchasing Department K Aatronics Budgeted Contract Amendment No. 4 for $809.00 Purchasing Department Puchasing Department Purchasing Department Western Roofing Budgeted Contract Amendment No. 2 for $385.00 M. Architectural Building Supply Budgeted Contract Amendment No.4 for $2,340.00 Puchasing Department Purchasing Department N Heroes Park Development RFP Results & Award Purchasing Department 0. Bid Award for Yearly Water Meter Purchases Purchasing Department P Resolution: O:City Hall Office Lease Legal Department CITY ORDINANCE/POLICY REVIEW A. Room Reservation and Rental Policies Legal Department Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree IDAHO David Zaremba NOTICE OF SPECIAL MEETING i WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, December 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Bid for Water & Sewer Improvements for ACHD Split Corridor Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey Group for North Black Cat Trunk Sewer for $4005.06 Change Order No. 16 with Idaho Survey Group for North Black Cat Trunk Sewer for $6782.50 Memorandum of Understanding with IAFF Resolution for Reappointment of David Moe to P&Z Commission CDBG Subreciplent Agmt with Habitat for Humanity Wastewater Treatment Plant Expansion Project Task Order No. 4 Amdmt No. 1 with Caro/lo Engineers for $121,300.00 Amendment to Task Order No. 0741 with Civil Survey Consultants for Ten Mile Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for .�r rrr rr Approve Minutes of November 18, 2008 City Council Workshop Approve Minutes of October 6, 2008 City Council Joint Meeting Sanitary Sewer and Water Easement for Mills Veterinary Task Order No. 5 with HDR Engineering, Inc. for Reclaimed Water Master Planning for $50,000.00 Task Order No. 6 with HDR Engineering, Inc. for Technical Support for Heroes Park Water Reuse for $33,170.00 2009 COMPASS Other Standing Members Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 Update on New City Hall from Petra Presentation on the Gypsy Moth Yearly Update on Lakeview Golf Course Presentation on SSC Collection Presentation with ITD Regarding Alternative Maintenance Shed @ Meridian 8184 Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 19/25: 2007 Consolidated Annual Performance 8 Evaluation CAPER for CDBG Update on Ten Mile /Amity Intersection Design Elements Discussion of Pending NW Foothills Transportation Study Presentation on Draft Joint A CHD Meeting Topics PSA for Missoula Children's Theatre through Meridian Arts Commission Update on Initial Point Gallery Update on A0/ Hearing with Ada County Joint Powers Agreement for Detox Center Proposed Idaho Power Transformer Enclosure in Centennial Park Meridian Parks 8 Recreation Commission Update 8 Recommendations Budget Transfers for Gordon Harris Park and Old Town Library Streetscape Construction RFP for Custodian Easement Agreement with Zamzow's City Hall Office Lease AA Tronics Budgeted Contract Amendment No. 4 for $809.00 Western Roofing Budgeted Contract Amendment No. 2 for $385.00 ABS Budgeted Contract Amendment No. 4 for $2,340.00 Heroes Park Development RFP Results and Award Bid Award for Yearly Water Meter Purchases Resolution: City Hall Office Lease Room Reservation and Rental licies The public is welcome to attend. DATED this 15th day of December, 20 ii k JAYCEE HOLMAN - CITI!-CL Meridian City Council Special Workshop / Meeting — December 16, 20% V All materials presented at public meetings shall become property of the City of MOV, ,• �` Anyone desiring accommodation for disabilities related to documents and/or heanleai,:l�� please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Tuesday December 16, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Approve Bid for Water & Sewer A. mprovements for ACHD Split Corridor - -Public Works Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey B. Group for North Black Cat Trunk Sewer Public Works for $4005.06 Change Order No. 16 with Idaho Survey C. Group for North Black Cat Trunk Sewer Public Works for $6782.50 D. Memorandum of Understanding with IAFF Legal Dept. Resolution No. E. Reappointment of David Moe to P&Z Mayor's Office Commission F CDBG Subrecipient Agreement with Habitat for Humanity Legal Department Wastewater Treatment Plant Expansion G. Project Task Order No. 4 Amendment No. Public Works 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with H. Civil Survey Consultants for Ten Mile Public Works Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Public Works Treasure Valley Drilling for $40,000.00 J. Approve Minutes of October 6, 2008 City City Clerk Council Jt.Meeting K Approve Minutes of November 18, 2008 City Clerk City Council Workshop Sanitary Sewer and Water Easement for Public Works Mills Veterinary Task Order No. 5 with HDR Engineering, M. Inc. for Relcaimed Water Master Planning Public Works for $50,000.00 Task Order No. 6 with HDR Engineering, N. Inc. for Technical Support for Heroes Park Public Works Water Reuse for $33,170.00 0. 2009 COMPASS Other Standing Mayors Office Committee Members 4 COMMUNITY ITEMS/PRESENTATIONS • r A. Update on New City Hall from Petra Petra Ben Simco with Idaho State Dept. of B. Presentation on the Gypsy Moth Agriculture C. Yearly Update on Lakeview Golf Course Dick Davis D. Presentation on SSC Collection Steve Sedlacek with SSC A. PSA for Missoula Children's Theatre Meridian Arts Commissioner Mary through Meridian Arts Commission Jensen B. Update on Initial Point GalleryMeridian Arts Commissioner Mary 1 FIcnccn Presentation with ITD regarding E. Alternative Maintenance Shed Designs @ Peter Friedman Meridian and 184 F Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 11/25 -- G. 2007 Consolidated Annual Performance & Pete Friedman Evaluation CAPER -for CDBG H Update on Ten Mile / Amity Intersection Caleb Hood Design Elements I' Discussion of Pending NW Foothills Caleb Hood Transportation StudyJ. Presentation on Draft Joint ACHD Meeting Caleb Hood Topics DEPARTMENT REPORTS A. PSA for Missoula Children's Theatre Meridian Arts Commissioner Mary through Meridian Arts Commission Jensen B. Update on Initial Point GalleryMeridian Arts Commissioner Mary 1 FIcnccn 0 0 N Heroes Park Development RFP Results & Award Purchasing Department 0. Bid Award for Yearly Water Meter Purchases Purchasing Department P Resolution: :City Hall Office Lease Legal Department CITY ORDINANCE/POLICY REVIEW A. Room Reservation and Rental Policies Legal Department -7 NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, December 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Bid for Water & Sewer Improvements for ACHD Split Corridor Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey Group for North Black Cat Trunk Sewer for $4005.06 Change Order No. 16 with Idaho Survey Group for North Black Cat Trunk Sewer for $6782.50 Memorandum of Understanding with IAFF Resolution for Reappointment of David Moe to P&Z Commission CDBG Subrecipient Agmt with Habitat for Humanity Wastewater Treatment Plant Expansion Project Task Order No. 4 Amdmt No. 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with Civil Survey Consultants for Ten Mile Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for $40,000.00 Approve Minutes of November 18, 2008 City Council Workshop Approve Minutes of October 6, 2008 City Council Joint Meeting Sanitary Sewer and Water Easement for Mills Veterinary Update on New City Hall from Petra Presentation on the Gypsy Moth Yearly Update on LakeVlew Golf Course Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Presentation on SSC Collection Presentation with ITD Regarding Alternative Maintenance Shed @ Meridian & 184 Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 19/25: 2007 Consolidated Annual Performance & Evaluation CAPER for CDBG Update on Ten Mile / Amity Intersection Design Elements Discussion of Pending NW Foothills Transportation Study Presentation on Draft Joint ACHD Meeting Topics PSA for Missoula Children's Theatre through Meridian Arts Commission Update on Initial Point Gallery Update on A0/ Hearing with Ada County Joint Powers Agreement for Detox Center Proposed Idaho Power Transformer Enclosure In Centennial Park Meridian Parks & Recreation Commission Update & Recommendations Budget Transfers for Gordon Harris Park and Old Town Library Streetscape Construction RFP for Custodian Easement Agreement with Zamzow's City Hall Office Lease AATronics Budgeted Contract Amendment No. 4 for $809 00 Western Roofing Budgeted Contract Amendment No. 2 for $385.00 ABS Budgeted Contract Amendment No. 4 for $2,340.00 Heroes Park Development RFP Results and Award Bid Award for Yearly Water Meter Purchases Room Reservation and Rental Policies The public is welcome to attend. DATED this 12th day of Decemb , 2008. SAI, .IA EE HOLMAN - CITY CEER Meridian City Council Special Workshop / Meeting — Decemberv,''(9 All materials presented at public meetings shall become property of the Anyone desiring accommodation for disabilities related to documents andidr�� please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the pu6li0 ng�`+�`��� • AGENDA NAME -iA L�ojo BACK TABLE FOR P & Z OR CIC DOOR OF CHAMBERS REVISED (YES/NO) REVISED DATE: '--CLERIES-S-TAT-ION- CITYCOUNC/L SEATS �- CLERKS WALL CALENDAR REPOST /N LOBBY �- REFAX WEBSITE WEBLINK E5pr- E-MAIL 5TV Initial: Date: Time: P "SO PO S -t— -k V_ _PtAb VC*-h'ct --fhy fEN DIANt_ - �D Tuesday December 16, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Approve Bid for Water & Sewer A. Improvements for ACHD Split Corridor Public Works Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey B. Group for North Black Cat Trunk Sewer Public Works for $4005.06 Change Order No. 16 with Idaho Survey C. Group for North Black Cat Trunk Sewer Public Works for $6782.50 D. Memorandum of Understanding with IAFF Legal Dept. Resolution No. E. Reappointment of David Moe to P&Z Mayor's Office Commission • F CDBG Subrecipient Agreement with Habitat for Humanity Legal Department Wastewater Treatment Plant Expansion G. Project Task Order No. 4 Amendment No. Public Works 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with H. Civil Survey Consultants for Ten Mile Public Works Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for $40,000.00 Public Works J. Approve Minutes of October 6, 2008 City City Clerk Council Jt.Meeting K Approve Minutes of November 18, 2008 City Clerk City Council Workshop Sanitary. Sewer and Water Easement for Public Works Mills Veterinary 4 COMMUNITY ITEMS/PRESENTATIONS A. Update on New City Hall from Petra Petra B. Presentation on the Gypsy Moth Ben Simco with Idaho State Dept. of Agriculture C. Yearly Update on LakeView Golf Course Dick Davis 0 • D. Presentation on SSC Collection Steve Sedlacek with SSC Presentation with ITD regarding E. Alternative Maintenance Shed Designs @ Peter Friedman Meridian and 184 F Update on Landscape Design for Ten Mile Interchange Continued Public Hearing from 11/25 -- G. 2007 Consolidated Annual Performance & Pete Friedman Evaluation CAPER for CDBG H Update on Ten Mile / Amity Intersection Design Elements Caleb Hood Discussion of Pending NW Foothills Caleb Hood Transportation Study J. Presentation on Draft Joint ACHD Meeting Caleb Hood Topics 5 DEPARTMENT REPORTS A PSA for Missoula Children's Theatre Meridian Arts Commissioner Mary through Meridian Arts Commission Jensen B. Update on Initial Point Gallery Meridian Arts Commissioner Mary Jensen C. Update on AOI Hearing with Ada County Planning D. Joint Powers Agreement for Detox Center Legal Department E Proposed Idaho Power Transformer Steve Siddoway - Parks Department Enclosure in Centennial Park Meridian Parks & Recreation Comm. Update & Recommendations: F. a. Linder Rd. Overpass CPA Steve Siddoway - Parks Department b. Incorporate Pathways Plan into CPA c. Priority Task List for Pathways Budget Transfers for Gordon Harris Park G. and Old Town Library Streetscape Steve Siddoway - Parks Department Construction H. Request for Proposal (RFP) for Custodian Purchasing Department 1. Easement Agreement with Zamzow's Legal Department J. City Hall Office Lease Purchasing Department K Aatronics Budgeted Contract Amendment No. 4 for $809.00 Purchasing Department Puchasing Department Purchasing Department N Heroes Park Development RFP Results & Award Purchasing Department 0 Bid Award for Yearly Water Meter Purchases Purchasing Department CITY ORDINANCE/POLICY REVIEW A. Room Reservation and Rental Policies Legal Department Western Roofing Budgeted Contract Amendment No. 2 for $385.00 M Architectural Building Supply Budgeted Contract Amendment No.4 for $2,340.00 Puchasing Department Purchasing Department N Heroes Park Development RFP Results & Award Purchasing Department 0 Bid Award for Yearly Water Meter Purchases Purchasing Department CITY ORDINANCE/POLICY REVIEW A. Room Reservation and Rental Policies Legal Department Mayor Tammy de Weerd I City Council Members: EKeith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, December 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Bid for Water & Sewer Improvements for ACHD Split Corridor Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey Group for North Black Cat Trunk Sewer for $4005.06 Change Order No. 16 with Idaho Survey Group for North Black Cat Trunk Sewer for $6782.50 Memorandum of Understanding with IAFF Resolution for Reappointment of David Moe to P&Z Commission CDBG Subrecipient Agmt with Habitat for Humanity Wastewater Treatment Plant Expansion Project Task Order No. 4 Amdmt No. 1 with Carollo Engineers for $121,300.00 Amendment to Task Order No. 0741 with Civil Survey Consultants for Ten Mile Interchange Project for $27,475.00 Change Order No. 1 for Well 28 with Treasure Valley Drilling for $40,000.00 Approve Minutes of November 18, 2008 City Council Workshop Approve Minutes of October 6, 2008 City Council Joint Meeting Sanitary Sewer and Water Easement for Mills Veterinary Update on New City Hall from Petra Presentation on the Gypsy Moth Yearly Update on LakeView Golf Course Meridian City Council Special Workshop / Meeting — December 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. a Presentation on SSC Collection Presentation with ITD Regarding Alternative Maintenance Shed u@ Meridian & 184 Update on Landscape Design for Ten Mile Interchange a Continued Public Hearing from 11125: 2007 Consolidated Annual Performance & Evaluation CAPER for CDBG Update on Ten Mile / Amity Intersection Design Elements a Discussion of Pending NW Foothills Transportation Study Presentation on Draft Joint ACHD Meeting Topics a PSA for Missoula Children's Theatre through Meridian Arts Commission Update on Initial Point Gallery N Update on A01 Hearing with Ada County Joint Powers Agreement for Detox Center Proposed Idaho Power Transformer Enclosure In Centennial Park Meridian Parks & Recreation Commission Update & Recommendations Budget Transfers for Gordon Harris Park and Old Town Library Streetscape Construction RFP for Custodian Easement Agreement with Zamzow's City Hall Office Lease AATronics Budgeted Contract Amendment No. 4 for $809.00 Western Roofing Budgeted Contract Amendment No, 2 .for $385.00 - ABS Budgeted Contract Amendment No. 4 for $2,340.00 Heroes Park Development RFP Results and Award a Bid Award for Yearly Water Meter Purchases Room Reservation and Rental Policies The public is welcome to attend. .�®1F DATED this 12th day of Decembef, 2008. �o EAL JA EE HOLMAN - CITY CL.ER -x moo`' Meridian City Council Special Workshop / Meeting — December V,'>�ST 1ST �•® `���� All materials presented at public meetings shall become property of the Anyone desiring accommodation for disabilities related to documents and/drij� please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the puld►eptir�,�+�`� 0 E II�IANMDAHO Tuesday December 16, 2008 @ 6:00 p.m. 40 Revised 12-16-06 City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho David Zaremba rad Hoaglun 6 , co ® kl,4 . Charlie Rountree Keith Bird Mayor's Updated/Noted Agenda Mayor Tammy de Weerd Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA I 3 CONSENT AGENDA Ci61e Approve Bid for Water & Sewer A. Improvements for ACHD Split Corridor Public Works Phase 1 for $115,921.47 Change Order No. 15 with Idaho Survey B. Group for North Black Cat Trunk Sewer Public Works for $4005.06 Change Order No. 16 with Idaho Survey C. Group for North Black Cat Trunk Sewer Public Works for $6782.50 D. Memorandum of Understanding with IAFF Legal Dept. Resolution No. Proposed 08-638_: E. Reappointment of David Moe to P&Z Mayor's Office Commission 0 0 0 A. Update on New City Hall from Petra Petra V, O B. Presentation on the Gypsy Moth Ben Simco with Idaho State Dept. of A ricultur C. Yearly Update on LakeView Golf Course Dick Davis D. Presentation on SSC Collection Steve Sedlacek with SSC Presentation with ITD regarding E. Alternative Maintenance Shed Designs @ Peter Friedman Meridian and 184 Cl - =b F Update on Landscape Design for Ten Mile Interchange - Continued Public Hearing from 11/25 - fla G 2007 Consolidated Annual Performance & Pete Friedman Evaluation CAPER for CDBG Resolution No. Proposed # 08-639 FI Update on Ten Mile / Amity Intersection Caleb Hood Design Elements Discussion of Pending NW Foothills I' Caleb Hood Transportation Study V/ J. Presentation on Draft Joint ACHD Meeting Caleb Hood Topics K. Presentation with Ada County Paramedics Troy Hagan 5 DEPARTMENT REPORTS C-7 L A. PSA for Missoula Children's Theatre through Meridian Arts Commission B. I Update on Initial Point Gallery • Meridian Arts Commissioner Mary Jensen Meridian Arts Commissioner Mary Jensen C. Update on AOI Hearing with Ada County Plannin D. (Joint Powers Agreement for Detox Center L��crYt_ fli Legal Department E Proposed Idaho Power Transformer Steve Siddoway - Parks D p rtment f Enclosure in Centennial Park Meridian Parks & Recreation Comm. Update & Recommendations: F. a. Linder Rd. Overpass CPA b. Incorporate Pathways Plan into GPA c. Priority Task List for Pathways / Budget Transfers for Gordon Harris Park G. and Old Town Library Streetscape Construction H. Request for Proposal (RFP) for Custodian I. Easement Agreement with Zamzow's J. City Hall Office Lease Steve Siddoway - Parks Department I z Steve Siddoway - Parks Department `tQ 141, vl9 � Purchasing Department Legal Department Purchasing Department K Aatronics Budgeted Contract Amendment Purchasing Department No. 4 for $809.00 13, rzdBZx-�...lr-� V • N Heroes Park Development RFP Results & Award /0. Bid Award for Yearly Water Meter Purchases P. Resolution: Propo a -640: City Hall ffice Lease 661 -TY ORDINANCE/POLICY REVIEW 0 Legal Department Ct e� re Western Roofing Budgeted Contract Amendment No. 2 for $385.00 Room Reservation and Rental Policies Legal Department Architectural Building Supply Budgeted dM- Contract Amendment No.4 for $2,340.00 N Heroes Park Development RFP Results & Award /0. Bid Award for Yearly Water Meter Purchases P. Resolution: Propo a -640: City Hall ffice Lease 661 -TY ORDINANCE/POLICY REVIEW 0 Legal Department Ct e� re a�e� P aJmtL4. ?VjtjC L-cS0j r—vs.v A. Room Reservation and Rental Policies Legal Department r a�e� P aJmtL4. ?VjtjC L-cS0j r—vs.v E • December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-A REQUEST Approve Bid for Water & Sewer Improvements for ACHD Split Corridor Phase 1 for $115,921.47 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: af-p�ov-r- CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. Memo To: Jaycee Holman; Tara Green From: Kyle Radek CC: File Date: November 26, 2008 Re: Proposed Agenda Item for December 2 City Council Meeting The Public Works Department respectfully requests the following item be placed on the December 2, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Approval of bid for Water and Sewer Improvements in conjunction with the ACHD Split Corridor Phase 1 Project The bid amount for the water and sewer improvements for the overall project low bidder is $110,401.40. The engineer's estimate was $189,225. Including the 5% administrative costs per the ACHD cooperative agreement, the total amount for the project is $115,921.47. Recommended Council Action: The Public Works Department recommends that City Council approves the bid of $110,401.40 and the administrative costs for ACHD of $5520.07 for a total of $115,921.47 for Water and Sewer Improvements in conjunction with the ACHD Split Corridor Phase 1 Project and authorizes Public Works to go ahead with the project. Thank you for your consideration. Please contact me if you have any questions regarding this item. 0 Page 1 0 0 BID ABSTRACT ACHD Contract Number CT209-01 Contract Name Meridian Split Corridor - Phase 1 BidDate 11/18/2008 Bidders 01 Bidder. Nampa Paving 02 Bidder Central Paving 05 Bidder, Idaho Sand and Gravel Is 0201.4.1.C.1 lRemoval of Obstructions 1 1........ 1 LS $80,000.M 01 Bidder. $32,883.00 $32,883.00 ; 02 Bidder! ._1...._ $45,000.00: 04 Bidder OS Bidder: $43,802.00 $43,802.00 0201.4.11.1 Removal of Tree (6"+) $350.00 $19,250.00 01 Bidder $210.00 ...__ .........t $11,550.00 02 Bidder $220.00 05 Bidder; $206.00 $11,330.00 0202.4.1.A1 Excavation (Plan Quantity) $220,800.00 $11.00 01 Bidder.$8.45 _- $124,384.00 02 Bidder; $147,200.00 05 Bidder: $13.40 $197,248.00 0202.4.3.A.1 Excavation Schedule Pond $7.80 $46,566.00 04 Bidder ........... 01 Bidder $6.80 T ............- $40,596 00 02 Bidder; ...... -. _ 05 Bidder. $4.25 --....... .......... $25,372-50 0202.4.5.A1 Unsuitable Material Excavation $2,600.00 04 Bidder _ $24.00 01 Bidder;$2000 $2,000.00 02 Bidder! 14 CY 05 Bidder $35.00 $3,500.00 0206.4.1.1.3 Outlet Riprap $44.00 $616.00 01 Bidder. $100.00 $1400.00 02 Bidder, $65,000.00 05 Bidder. $0.00 $0.00 0207.4.1.8.1 Clearing and Grubbing $6,110.00 01 Bidder: $1,890.00: $1,890.00 01 Bidder! $30,600.00 05 Bidder. $1,853.00 $1,853.00 0207.4.1.B.3 Infiltration Facilities (Bioretention Basin) 01 Bidder: $14.50 $24,650.00 02 Bidder' $7,750.00 05 Bidder: $22.20 $37o740.00 0601.4.1.A01 12" Storm Drain Pipe, SDR 35 PVC 01 Bidder: $18.00 $5,580.00 02 Bidder: $4,800.00 05 Bidder: $17.90 $5,549.00 0601.4.1.A5.8 12" Storm Drain Pipe, C-900 PVC 01 Bidder: $24.00 $3,840.00 02 Bidder: $13,525.00 05 Bidder, $23.80 ' $3,808.00 0601.4.1.A5.0 12" Irrigation Pipe, SDR 35 PVC 89 1 LF 01 Bidder: $17.25 r $9,332.25 ; 02 Bidder: $29.60 OS Bidder $17.90 $9,683.90 0601.4.1.A5.D 18" Storm Drain Pipe, SDR 35 PVC 347 1 LF 01 Bidder; $27.35 ! $2,434.1502 Bid erderd j $34.40: 05 Bidder, $26.00 $44.00 0601AA A5.E 18" Storm Drain Pipe, C-905 PVC 890 LF 1 01 Bidder: $31.75 : $11,017.25 02 Bidder $39.00 05 Bidder. $35.70 $12,387.90 0601.4.1.A.51 24" Storm Drain Pipe, SDR 35 PVC 26 1 LF 01 Bidder: $36.00 $32,040.00 02 Bidder; $27.10 05 Bidder; $38.50 $34,265.00 0601.4.1.A.5.G 8" Irrigation Pipe, C-900 PVC 01 Bidder: $25.00 $650.00 02 Bidder; 05 Bidder: $19.90 $517.40 04 Bidder WF Construction 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 1 1 1........ 1 LS $80,000.M $80,000.00...._ $45,000.00 ._1...._ $45,000.00: 04 Bidder $64,730.00 . $64,730.00 55 EA $350.00 $19,250.00 $210.00 ........ $11,55000 04 Bidder $220.00 $12,100.00 14720 CY $15.00 $220,800.00 $11.00 $161,920.00 04 Bidder $10.00 $147,200.00 5970 CY $5.00 $29,850.00 $7.80 $46,566.00 04 Bidder ........... $460 - $27,462.00 .......... 100CY $20.00 $2,000.00 $26.00 $2,600.00 04 Bidder _ $24.00 $2,400.00 .................... 14 CY $60.00 $840.00 $108.25 $1,515.50 04 Bidder $44.00 $616.00 1 LS $65,000.00 $65,000.00 $6,000.00 $6,000.00: 04 Bidder $6,110.00 $6,110.00 1700 1 SF $18.00 $30,600.00 $15.70 ' $26,690.00 04 Bidder $22.00 $37,400.00 310 1 LF $25.00 $7,750.00 $19.50 $6,045.00 ': 04 Bidder $24.00 $7,440.00 160 1 LF $30.00 $4,800.00 $26.00: $4,160.00: 04 Bidder $31.00 $4,960.00 541 1 LF $25.00 $13,525.00 $18.70 $10,116.70 04 Bidder $24.00 $12,984.00 89 1 LF $40.00 $3,560.00 $29.60 $2,634.40 ^04 Bidder $36.00 $3,204.00 347 1 LF $50.00 $17,350.00 $34.40: $11,936.80 04 Bidder $44.00 $15,268.00 890 LF 1 $50.00 $44,500.00 $39.00 $34,710.00 04 Bidder $46.00 $40,940.00 26 1 LF $25.00 $650.00 $27.10 $704.60 04 Bidder $26.00 $676.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 1 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 2 • • 0602.4.1.A.1.A Storm Drain Catch Manhole - Type A 10 EA $3,000.00 $30,000.00 01Bidder. $1,750.00 $17,500.00 1 02 Bidder . _..._..._ ........ ... $1,900 00 ..... ... ......, $19,000 00 04 Bidder $1,930.00 ...... $19,300.00 05 Bidder $1,854.00 1 $18,540.00 _ 0602.4.1.A1.B I Gravity Irrigation Manhole - Type A ........._ 1 EA 52,000.00 $2,000.00 01 Bidder $1750 00 $1750 00 02 Bidder $1,900 00 _... $1,900 00 04 Bidder $1,950.00 ....... . $1,950.00 ...... 05 Bidder, $1,620.00 $1,620.00 j _... 0602.4.1.D.1 IStormwater Structure Core Drilling 12" Manhole 1 EA$1,000.00 $1,000.00 anhole 01 Bidder. $400.00 $400.00 02 Bidder. $433.00 $433.00: 04 Bidder $465.00 $465.00 05 Bidder; $539.50 � $539.50 _.. _ 0602.4.18 Catch Basin - Type 1 17 EA $1,000.00 $17,000.00 01 Bidder $500.00 $8,500.00 02 Bidder, $620.00 $10,540.00 04 Bidder $610.00 $10,370.00 05 Bidder: $514.50 $8,746.50 0602.4.1.K1 112" Diameter Gravity Irrigation Slide Gate Type C-8 5 EA $1,000.00 $5,000.00 01 Bidder! $25000 $1250.00 02 Bidden$271.00 __._ ... $1,355.00 04 Bidder $205.00 $1,025.00 05 Bidder $179.00 $895.00 0602.4.1.M.1 IConcrete Irrigation Box - Size W x 4' 5 EA $2,800.00 $14,000.00 01 Bidder. $1,650.00 $8,250.00 02 Bidder: _ ... _. $1,300.00 $6,500-00 ! 04 Bidder $1,290.00 $6,450.00 05 Bidder: $2,081.00 $10,405.00 0602.4.1.0.1 Irrigation Ditch 410 LF $8.00 $3,280.00 01 Bidder; $2.50 $1,025.00 i 01 Bidder $2.90 $1,189.00 04 Bidder $2.50 $1,025.00 05 Bidder, $2.35 $963.50 0705.4.1.A1 lPortland Cement Concrete Pavement - Class 4000A, 11.5" Thick 9670 SY $90.00 $870,300.00 01 Bidder: $63.50 i $614,045-00 . 02 Bidder $67.90: $656,593.00 04 Bidder $67.00 $647,890.00 05 Bidder' $65.40: $632,418.00 0706.4.1.A3 6" Vertical Curb (no gutter) 517 LF $22.00 $11,374.00 01 Bidder $9.50 $4,91150 02 Bidder: $9.20 $4,756.40 04 Bidder $9.00 $4,653.00 05 Bidder $9.80 $5,066.60 0706.4.1.A5 IStandard (6 -inch) Vertical Curb & Gutter t 6976LF $12.00 $83,712.00 01 Bidder; $7.30 $501924.80 02 Bidder $8.20 $57,203.20 04 Bidder $8.00 $55,808.00 05 Bidder. $9.10 $63,481.60 _._ 0706.4.1.8.1 Concrete Valley Gutters 398 LF $25.00 $9,950.00 01 Bidder,$19.00$7,562.00 $7,562 00 ? 02 Bidder; $18.90 $7,522.20 04 Bidder $18.50 $7,363.00 05 Bidder: $23.20 $9,233.60 0706.4.1.E.1 Concrete Sidewalks, 4" thickness 2693 SYj $28.00 $75,404.00 01 Bidder $18.00 $48,474.00 02 Bidder $18.90 $50,897.70 04 Bidder $18.50 $49,820.50 05 Bidder. $23.70 I $63,82410 _. _. 0706.4.11.1 Concrete Driveway Approach 18 SY $40.00 1 $720.00 01 Bidder, $23.85 $429.30 02 Bidder $27.40 $493.20 04 Bidder $27.00 $486.00 05 Bidder: $37.00 $666.00 0801.4.1.13.1 6" Minus Uncrushed Aggregate Base 10370 TN $12.00 1 $124,440.00 01 Bidder: $5.90 $61,183.00 . 02 Bidder $8.45 $87,62650 ` 04 Bidder $9.00 $93,r 330.00 05 Bidde$9.00 $98,330.00 _ 0802.4.1.13.1 Crushed Aggregate for Base, Type 1 7920TN $18.00 $142,560.00 01 Bidder: $1150 $91,080.00 02 Bidder $15.80 $125,136.00 04 Bidder $17.00 $134,640.00 05 Bidder $15.50 $122,760.00 ' 0810.4.1.A1.A Plant Mix Pavement - Class 1 7320 TN $75.00 $549,000.00 01 Bidder' $82.50 $603,900.00 02 Bidderi $85.00 $622,200.00 04 Bidder $92.00 $673,440.00 05 Bidder: $109.00 $797,880.00 1 0810A.1.A1.6 jPlant Mix Pavement - Class III 720 TN $65.00 $46,800.00 01 Bidder $74.50 $53,640.00 02 Bidder: $80.00 $57,600.00 ` 04 Bidder $80.00 $57,600.00 05 Bidder. $109.00 $78,480.00 1003.4.1.13.1 Fiber Wattles 1300 LF $7.00 $9,100.00 01 Bidder: $2.30 $2,990.00 02 Bidder $2.10 $2,730.00: 04 Bidder $2.40 $3,120.00 05 Bidder; $1.80 $2,340.00 1006.4.1.C.1 I Inlet Protection 35 1 EA $200.00 $7,000.00 01 Bidder; $80.00 $2,800.00 i 02 Bidder! $84.00 ' $2,940.00 04 Bidder $145.00 $5,075.00 05 Bidder' $61.80 $2,163.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 2 • 1103.4.1.B.1 ITraffic Control Signs g00 SF $7.00 $6,300.00 ...... _ 1111... _1111.. 01 Bidder $5.10 $4,590 00' ? 02 Bidder $5.10 $4,590 00 . 04 Bidder $5.00 .. ..11...11....... $4500.00 ..1111._ '. ...._... ......... 05 Bidder. $5.00 $4,500.00 1103.4.1.C.1 Traffic Control Barricades, Type III 12 EA $90.00 $1,080.00 _................... ................_ 01 Bidder, $33 15 $397.80 02 Bidder) _._. $33.10 $397.20 04 Bidder $32.50 ... $390.00 .. .. 05 Bidder': $32.50 $390.00 ........... 1103.4.1.D.1 Traffic Control Drums 600 EA $25.00 $15,000.00 ... ..._... .._... . 01 Bidder. $14.55 j $8,73000 ' 02 Bidder. $14.50 .......... $8,700.00 04 Bidder $14.00 $8,400.01 05 Bidder $14.30 $8,580 00 1103.4.1.E.1 lAdvance Warning Arrow Panel 2 EA $1,500.00 $3,000.00 _ 01 Bidder; $4 990 00 $9,980 00 02 Bidder] $5,00000 ... $10 000 00 : 04 Bidder -. _. $4,900 00 $9800.00 _..._ .. ............... .. ............._. - _.......... 05 Bidder, $4,892.00 $9,784.00 ... 1103.4.1.H.1 Portable Tubular Markers $4,500.00 ..1..._1_1... .......... - ..1.... 01 Bidder. $6.50 $1,950 00 ! 02 Bidder, $6.50 , $1,950 00 04 Bidder _. $640 $1,920.00 ....... .............................. ........ 05 Bidder. $6.40 $1,920.00 _1111. 1103.4.1.1.1 Traffic Control Flaggers 600 MH $23.00 $13,800.00 ..................... 01 Bidder $16.80 $10,080 00 02 Bidder; $16.80 $1Q080.00 04 Bidder $16.50 $9,900.00 .._-_............ _ 05 Bidder; $16.50 $9,900.00 1103.4.1.J.1 ITraffic Control Maintenance 800 MH $28.00$22,400.00 01 Bidder $21.75 i $17,400.00 02 Bidder, $-21.80 $17,440.00 04 Bidder $2100 $16 800.00 05 Bidder: $21.30 $17,040.00 1103.4.1.K1 ITemporary Striping Tape 1780 LF $1.50 $2,670.00 .................... 01 Bidder; $0.84 $1,495 20 02 Bidder $0.50. .............. $890.00 ; 04 Bidder ................._ $1.10 $1,958.00 ...........1.111... ..__._..:.:...._. 05 Bidder€ $1.10 $1,958.00 1131.01.01A I Traffic Signal and Ilium System Complete (Main/Meridian) 1 LS $187,000.00 $187,000.00 __.. 01 Bidder. $108,947.00 $108,947.00 i 02 Bidder, $130,000.00 __1111 .._........ $130,000.00 04 Bidder _1111 _1111. $123,300 00 _ $123,300-00 _.._ 1111. _ : .........._ OS Bidder. $112155.00 $112,155.00 _........._ 1131.01.013 Traffic Signal and Ilium System Complete (Main/Corporate) 1 LS $61,000.00 $61,000.00 ...... ..... _........... ......... .......... 01 Bidder; $21,552.00 $21,552.00 02 Bidder $26,600.00 _... $26,600 00 04 Bidder $23,430.00 _ _ $23,430.00 .. ..._11:11 ............... 05 Bidder' $22,187.00 $22,187.00 ............. 1131.01.01.0 ITraffic Signal and Ilium System Complete (Meridian/Corporate) 1 LS .1111_._. _I $52,000.00 111..1.......... $52,000.00 ..1111.. ._... 11..........._ 01 Bidder $14p457.00 $14,457.00 01 Bidder! $25,300.00 1 11.11_ $25,300 00 04 Bidder $21,430 00 $21430.00 .........._.._..._. 05 Bidder,$14,883.00 $14,883.00 1111. 1131.01.01.1) ITraffic Signal and Ilium System Complete (Main/Franklin) 1 1 LS $33,000.00 t$33,000.00 01 Bidder $10,379 00 $10,379.00 02 Bidder', $19,700 00 1111 $19,700.00 04 Bidder ............. $17,100.00 $17,100.00 ._. .........1111 ._.........;. _...............1111.:.. 05 Bidder' $10,685.00 $10,685.00 ...... 1131.01.01.E Traffic Signal and Ilium System Complete (Meridian/Franklin) 1 LS $21,000.00 $21,000.00 .......................... 01 Bidder. $5,960.00 $5,960.00 ' 02 Bidder $12,500 00 $12,500 00 ' 04 Bidder _ 1111._ $12,260.00 $12,260.00 1111. 05 Bidder $6,135.00 $6,135.00 _. 1131.01.02 Install Traffic Signal Interconnect Conduit 6920 LF$4.50 $31,140.00 01 Bidder, $147 $10,172.40 02 Bidder; $4.55 $31,486.00 04 Bidder $3.50 $24,220.00 05 Bidder $150 ' $10,380.00 1131.01.03A Install Traffic Signal Interconnect Junction Box, S-45T/ADA w/Riser 7 EA $1,000.00 $7,000.00 ..1....111. 01 Bidder $815.14 ' $5,705.98 02 Bidder $94200 ......._. $6,594 00 04 Bidder . _.. ..1......111 $856.00 $5,992 00 1111. :1111 05 Bidder: $839.00 $5,873.00 1131.01.03.8 lInstall Traffic Signal Interconnect Junction Box, S-51T 6 EA $1,500.00 $9,000.00 01 Bidder. $947.33 $5,683.98 02 Bidder $728.00 $4,36800 04 Bidder 1111 $1,195.00 _.__....... $7,170.00 05 Bidder, $975.00 $5,850.00 __ _ __....... 1131.01.05 Install Traffic Signal Interconnect Cable, 1-12F 2300 LF $2.50 $5,750.00 ... .............._. 01 Bidder; $192 $4,416.00 02 Bidder _........ $160 .......:... 1111_1111 $3,680.00 04 Bidder 1111. $2.20 $5,060.00 ......... . .. __........... .................... ... ......... 05 Bidder $2.00 $4,600.00 .............. 1131.01.07 Install Street Lighting Conduit 2670 LF $4.50 $12,015.00 ........... ........... 01 Bidder. $5.14 $13,723.80 02 Bidder, $2.70 $7,209.00 04 Bidder ..1.............. _.1.. ............ _............. $4.20 $11,214.00 ......... 05 Bidder. $5.30 $14151.00 1131.01.08.A Install Street Lighting Junction Box, S-40T/ADA 11EA $550.00 $6,050.00 . . ..1111... 01 Bidder: $373.82 $4,112.02 02 Bidder; $382.00 $4,202.00 04 Bidder $467.00 ......... $5,137.00 ......... 1111. 1111.. 05 Bidder. $385.00 $4 235 DO .......................1111_. 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 3 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 4 is 0 1131.01.08.8 Install Street Lighting Junction Box, S-45T/ADA $850.00 01 Bidder $625.00 $625.00 02 E $51900 04 Bidder .- , OS Bidder. $643.50 ........ ......... $643.50 1131.01.09 Terminate Fiber Optic Cable Strand $50.00 01 Bidder, $68.571 5710 1 02 E $3,940.00 04 Bidder 05 Bidder; $70.60 $2,118.00 1134.03.18 Pavement Markings (Paint) $1.00 $16,564.00 01 Bidder. $0.45 $7,453.80 02 E $025 - 05 Bidder $0.45 ......... $7,453.80 1134.04.18 Pavement Markings (Tape) $38,780.00 $1150 _.. 01 Bidder: $10.66 $29,528.20 02 E $31,162.50 ...._.... ................................. 05 Bidder' $10.50 ....._... $29,085.00 1134.05.18 Pavement Markings (Thermoplastic) $7.25 ... .... ...... 01 Bidder,$6.83 ................ $41,799.60 02f $42,840.00 05 Bidder $6.75 $41,310.00 1135.01.01 Roadside Traffic Sign Installation (One Metal Post) ........ $4410 01 Bidder. $42.00 $3,822.00 021 ............ $3,913.00 ..... 05 Bidder: $43.20 $3,931.20 1135.01.02 Roadside Traffic Sign Installation (Two Metal Post) $88.20 01 Bidder. $94.00 $168.00 021 $172.00 OS Bidder. $86.50, ......... $173.00 1135.01.06 Remove and Salvage Roadside Sign $22.10: 01 Bidder: $22.05 $1,521.45 021 ........ $1,518.00 05 Bidder; $2160 ............................... . $1,490.40 ' 1135.01.07 Relocate Roadside Sign $788.00 $3,94000 04 Bidder 01 Bidder, $788.00 ' ..................... $3,940.00 02 E 05 Bidder:$772.00 ... $3,860.00 2010.4.1.A1 Mobilization ._..._.... $46,193.85 04 Bidder $168,000.00 01 Bidder. $222,501.00 i ....................- _.. $222,501.00 021 38 EA OS Bidder; $65,196.65 $65,196.65 2030.4.1.A1 Manhole, Adjust to Grade $17,480.00 01 Bidder: $150.00 . ._ $5,700 00 02 E $200.00 05 Bidder. $508.50 j .........� .............. $19,323.00 2030.4.1.D.1 Monitoring Well, Adjust to Grade $165.00 01 Bidder $150.00 $150 00 02 E $11,760.00 ...... 05 Bidder! $187.50 �i $187.50 2040.4.1.A1 IFence, 6' Wrought Iron Decorative 01 Bidder $29.80 $8,761.20 102 E $1,600.00 OS Bidder;$29.20 $8,584.80 ; 2040.4.1.6.1 lGates, 6'x 8' Wrought Iron Decorative 01 Bidder. $577.50 .................._......... ...... ......... $1,155.00 021 $50,000.00 05 Bidder; $566.00 $1,132.00 SP 11001 ITemporary Traffic Signal 1440 HR .... 01 Bidder $6,773.00 ......... _........ $6,773.00 021 $3.20 05 Bidder; $6,972.00 ......... $6,972.00 SP 11002 JPortable Changeable Message Sign 1 LS 01 Bidder. $3.21 j $4,622.40 021 $4,400.00 _.._. .................. _..._. 05 Bidder; $3.15 ........... . $4,536.00 SP 11003Video Detection System 16270 SF $1.00 01 Bidder. $4,538.00 $4,538.00 021 .... $35,794.00 04 Bidder 05 Bidder. $4,672.00 ......... _...... $4,672.00 SP 11400 10bliterate Pavement markings $912.50 01 Bidder. $2.37 ......... ... ....,.. _ _..... .. _ $38,559.90 02f $2.60 05 Bidder. $2.30 ........... $37,421.00 SP 20003 lConstruct Temporary Fence ....... 01 Bidder. $2 15 .............. $784.75 02 E .................: 05 Bidder $180 1 _-- $657.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 4 is 1 EA 1 $850.00 $850.00 $519.00 $51900 04 Bidder $643.00. .............................. ..... $643.00 30 EA $50.00 $1,500.00 .............. $128.00 $3,940.00 04 Bidder $84.00 : $2,520.00 16564 SF $1.00 $16,564.00 $0.26 $4,306.64 04 Bidder $025 $4,141.00 2770 SF $14.00 $38,780.00 $1150 _.. $31,855.00 04 Bidder _.__......_.. $11.25 $31,162.50 ...._.... 6120 SF $9.00 155,080.00 $7.25 $44,370.00 04 Bidder $7.00 $42,840.00 91 EA $125.00 $11,375.00 _.... ........ $4410 $4,013.10 04 Bidder $43.00 ............ $3,913.00 2 EA $200.00 $400.00 $88.20 $176.40 04 Bidder $86.00 $172.00 69 1 EA $50.00 $3,450.00 $22.10: $1,524.90 : 04 Bidder $22.00 ........ $1,518.00 5 EA $400.00 $2,000.00 $788.00 $3,94000 04 Bidder $772.00 $3,860.00 1 LS I $255,900.00 $255,900.00 $46,193.85 ._..._.... $46,193.85 04 Bidder $168,000.00 _... $168,000.00 38 EA $500.00 $19,000.00 ....... $176.00 $6,68800 04 Bidder $460.00 $17,480.00 1 EA $200.00 $200.00 $158.00 $158 00 04 Bidder $165.00 $165.00 294 LF $40.00 $11,760.00 $29.80 $8,76120 04 Bidder $28.00 $8,232.00 2 EA $800.00 $1,600.00 ........ $578.00 ........ . $1,15600 04 Bidder $515.00 $1,030.00'- 1 • LS $50,000.00 $50,000.00 $7,700.00 $7,70000 04 Bidder $11,840.00 $11,840.00 1440 HR $8.00 $11,520.00 $3.20 $4,608.00 04 Bidder $3.20 ..... $4,608.00 1 LS $15,000.00 $15,000.00 $4,400.00 _.._. .................. $4,40000 04 Bidder $940.00 ............... $940.00 ..... .................. 16270 SF $1.00 $16,270.00 $2.20 .... $35,794.00 04 Bidder $2.20 ................._. $35,794.00 365 LF$2.50 $912.50 $160 $584.00 04 Bidder $2.60 $949.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 4 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 5 SP 20107 Type III Terminus Barricade 4 EA $400.00 $1,600.00 01 Bidder, $278.00 $1,112 00 02 Bidder: $278.00 $1,11200 04 Bidder $275.00 ... $1,100.00 05 Bidder, $273.00 ... .._... .... _._;_. $1,092.00 _._. ......._.... SP 25001 lBrick Paver Repairs36 SF $25.00 $900.00 01 Bidder $9.00 , $324.00 02 Bidder ..... $10.50 .... $378.00 04 Bidder $11.00 ........ $396.00 05 Bidder, $22.80 ....................... $820.80 SP 25080 Remove/Reset Mailbox 3 EA $150.00 $450.00 01 Bidder'$132.00 $396.00 ; 02 Bidder ._..... $155 00 $465.00: 04 Bidder $150.00 $450.00 05 Bidder: $151.50 $454.50 _.. ... ............................... SP 29065 Sod Repair . 521 SY $14.00 $7,294.00 01 Bidder $8.50 $4,428.50 02 Bidder: - ................ $6.30 ....... $3,282.30 04 Bidder $6.00 ................. $3,126.00 05 Bidder $6.20 $3,230.20 SP 29067 Repair Landscaping 48 SY $40.00 $1,920.00 01 Bidder $6.10 $312.00 02 Bidder! $10.50 _.._. ..... $504.M 04 Bidder $10.00 .................. $480.00 05 Bidder: $10.30 .. $494.40 _. SP 29090 ITrim Tree9 -A $150.00 $1,350.00 01 Bidder $157 50 $1,417.50 02 Bidder! $158 00 $1,422 00 04 Bidder $80.00 $720.00 . 05 Bidder $154.50 $1,390.50 .. .......... _ ............ SP 29095 Remove and Salvage Tree 22 EA $500.00 $11,000.00 01 Bidder! $420.00 $9,240.00 02 Bidder; $341.00 _...... $7,50200 04 Bidder $335.00 .......... $7,370.00 ............ 05 Bidder $334.50 .... _.................... ........ ... $7,359.00 SP 29105 Adjust/Relocate Sprinkler 2780 LF $10.00 $27,800.00 01 Bidder: $12.00 $33,360.00: 02 Bidder; $4 60 $12,788 00 04 Bidder $4.50 ... .......... $12,510.00 ......... 05 Bidder' $4.55 ! ........... ........._: .............. $12,649.00 SP 6013 Istorm Water Management 1LS $30,000.00 $30,000.00 01 Bidder $500.00 j $500.00 ; 02 Bidder! $4,000.00 $4,000.00 ; 04 Bidder $3,500.00 $3,500.00. ........................................... 05 Bidder. $0.00 ! . $0.00 SP 7005 1' Extruded Curb 941 LF $12.00 $11,292.00 01 Bidder $7.60 .................. $7,151.60: 02 Bidder' $10.00 $9,410.00 ; 04 Bidder $11.00 ..._. .............__. $10,351.00 05 Bidder $10.40 $9,786.40 SP 7006 2' Extruded Curb 140 LF $20.00 $2,800.00 01 Bidder $17.00 .. $2,380.00 02 Bidder! $13.40 $187600 04 Bidder $20.00: $2,800.00 05 Bidder: $21.10 $2,954.00 _... ....... SP 7011 Pedestrian Ramp 43 EA $800.00 $34,400.00 I ... 01 Bidder; $240.00 $10,320 00 02 Bidder: $36900. $15,867 00 04 Bidder _... $206.00 ........... $8,858.00, ........... 05 Bidder $587.00 $25,241.00 _......... .........._...... SP 8110 Survey Existing Pavement Markings1 LS $4,000.00 $4,000.00 01 Bidder $1,800.00 $1,800.00 02 Bidder' ....-- $0 01 $0 01 04 Bidder $620.00 $620.00 05 Bidder: $720.50 ! ........ _ $720.50 ......... SP 8115 Roto-Mill 29800 SY j $4.00 $119,200.00 01 Bidder:$155 ' $46,190.00 02 Bidder' $160. $47,680 00 04 Bidder $1.90 $56,620.00 05 Bidder; $1.95: ......................... $58,110.00 __._.......... ... ....__............ .. .......... .:. .. ....- ..... ........._: SP 8120 Asphalt Repair 7621 SY $20.00 $15,240.00 01 Bidder $5.00 $3,810.00 102 Bidder: $15.00 $11,43000 04 Bidder - __ $10.00 ; ............................................... $7,620.00 05 Bidder:, $36.00 ; .........._...... $27,432.00 j SP-8150 ITemporary Pavement 100 SY$30.00 $3,000.00 01 Bidder. $15.30 _ $1,530.00 02 Bidder! _ $47.00 _._._._ ....._._...... $4,700.00 ' 04 Bidder $25.00 _ ......_... $2,500.00 OS Bidder: $38.00 $3,800.00 Estimate $3,821,227.50 .. 01 Bidder $2,053,325.43 X02 Bidder .................... $2,747,454 80 04 Bidder $2,926,119.00 ....................... 05 Bidder, $2,962,210.25 ........... .._.... Schedule 1b RD205-06 -606040 Merldtan Rd and blain Sheet (Ph 1 of Spilt Carddo* W to Franklin Estimate 0201.4.1.C.1 Removal of Obstructions -- 1 LS $30,000.00 $30,000.00 ..._.........._........_ 01 Bidder $32,883.00 ! ----------------- ------ -- $32,883.00 02 Bidder: --- -- - $45,000.00 --- - ... -...... _..__... $45,000.00 04 Bidder - $64,730.00 - --- -. $64,730.00 .................._.. - 05 Bidder. $43,802.00 -...... --- $43,802.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 5 0201.4.1.F.1 (Removal of Tree (6"+) 55 EA _ $350.00 $19,250.00 ....... ......... ......, 01 Bidder; $210.00 $11,550.00 02 Bidder: $210.00 $11,55000 04 Bidder $220.00 $12,100.00 .._.......... ....... ....... 05 Bidder: $206.00 $11,330.00 .... 0202.4.1.A1 Excavation (Plan Quantity) 14720 CY $15.00 $220,800.00 ......__.... 01 Bidder $8.45 $124,384.00 02 Bidder] $11.00. $161,920.00 04 Bidder $10.00 $147,200.00 ........... :.................. 05 Bidder: $13.40 $197,248.00 .__ _. ...... ...__..................... . - ......._ _ ...... _ - .... .__. ......... : ..._: 0202.4.3.A1 Excavation Schedule Pond5970 CY $5.00 $29,850.00 .... ... ... ..... ..:. 01 Bidder $6.80 $40,596.00 1 02 Bidder:€ $7.80 $46566 00 04 Bidder $4.60 ..... $27,462.00 ................... ..i.. 05 Bidder. $4.25 $25,372.50 0202.4.5.A1 Unsuitable Material Excavation 100 CY $20.00 $2,000.00 i 01 Bidder.$20 00 j $2 000 00 ; 02 Bidder ...... $26.00 ... .......... ..... ._.._ $2,600 00 ; 04 Bidder $24.00 $2,400.00 _. _ ... . -. 05 Bidder: $35.00 $3,500.00 ._..... 0206.4.1.1.3 Outlet Riprap 14 CY $60.00 $840.00 01 Bidder $100.00 $1,400 00 02 Bidder; $108.25: $1,515.50 04 Bidder $44.00 ..... $616.00 .. ...._:.. 05 Bidder! $0.00 $0.00 _.. 0207.4.1.8.1 Clearing and Grubbing 1 LS $65,000.00 $65,000.00 01 Bidder $1,890.00 $1,890.00 02 Bidder, $6,000.00: $6,000.00 04 Bidder $6,110.00 $6,110.00 ........... .. ............... 05 Bidder $1,853.00 $1,853.00 0207.4.1.B.3 Infiltration Facilities (Bioretention Basin)1700 SF $18.00 $30,600.00 01 Bidder $14 50 $24,+6-50.00 i 02 Bidden $15 70 ................... $26,690.00 04 Bidder $22.00 $37,400.00 OS Bidder $22.20 $37,740.00 _.. 0601AAA01 12" Storm Drain Pipe, SDR 35 PVC 310 LF $25.00 $7,750.00 :............. .... ...... 01 Bidder $18.00 i $5,580.00 1 02 Bidder $19.50 $6,045.00 04 Bidder $24.00 $7,440.00 ........_i_.. 05 Bidder, $17.90 ' $5,549.00 0601.4.1.A5.B 12" Storm Drain Pipe, C-900 PVC 160 LF $30.00 $4,800.00 ....................... 01 Bidder $24.00 $3,840.00 02 Bidder $26.00 $4,160.00 ; 04 Bidder $3100 ............ . $4,960.00 05 Bidder. $23.80 ' $3,808.00 0601.4.1.A5.0 12" Irrigation Pipe, SDR 35 PVC 541 LF $25.00 $13,525.00 01 Bidder; $17.25 $9,332.25 01 Bidder; $18.70: _..__ .. $10,116 70 04 Bidder $24.00 $12,984.00; __..... - .::................: ......... . 05 Bidder, $17.90 $9,683.90 _.... 0601.4.1.A5.D 18" Storm Drain Pipe, SDR 35 PVC 89 LF $40.00 $3,560.00 01 Bidder $27.35 $2,434.15 02 Bidder $29.60 $2,634 40 ; 04 Bidder $36.00 $3,204 00 . ._.._.. ..... __..... ........... 05 Bidder; $26.00 $2,314.00 0601.4.1.A5.E 18" Storm Drain Pipe, C-905 PVC 347 LF $50.00 $17,350.00 .................................. 01 Bidder $3175 $11,017.25 02 Bidder $34.40 ._...... $11,936.80 04 Bidder $44.00 .... ...... ... . $15,268.00 ......._ 05 Bidder: $35.70 $12,387.90 0601AAA5.17 24" Storm Drain Pipe, SDR 35 PVC 890 LF $50.00 $44,500.00 ............._........ 01 Bidder: $36.00 $32,040.00 02 Bidder: $39.00: $34,710 00 04 Bidder $46.00 ........ $40,940.00 ... _.......... 05 Bidder $38.50 $34,265.00 ... 0601.4.1.A5.G 8" Irrigation Pipe, C -900 26 LF $25.00 $650.00 -PVC... 01 Bidder: $25.00 $650.00 02 Bidder $27.10 _..... _ _ $704.60 04 Bidder $26.00 ........ $676.00 ............. OS Bidder] $19.90 $517.40 0602.4.1.A1A Storm Drain Catch Manhole - Type A 10 EA $3,000.00 $30,000.00 01 Bidder $1,750.00 $17,500.00 ; 02 Bidder $1,900.00: $19,000 00 04 Bidder $1,930.00 $19,300.00 _.._ 05 Bidder: $1,854.00 $18,540.00 ........ -............................................................ 0602.4.1.A1.B Gravity Irrigation Manhole - Type A .....-.. ............... .._...... 1 EA $2,000.00 $2,000.00 .... 01 Bidder. $1,750.00 $1,750.00 j 02 Bidder: $1,900 00 $1,900 00 04 Bidder _..... $1,950.00 $1,950.00 ........... ........ 05 Bidder' $1,620.00 $1,620.00 0602.4.13.1 Stormwater Structure Core Drilling 12" Manhole 1 EA $1,000.00 $1,000.00 anhole 01 Bidder! $400.00 $400.00 1 02 Bidder $433.00 $433,00 04 Bidder $465.00 $465.00 05 Bidder'; $539.50 ' $539.50 0602.4.1.F.1 Catch Basin - Type 1 17 EA $1,000.00 $17,000.00 01 Bidder' $500.00 ! $8,500.00 02 Bidder' $620.00 $10,540.00 04 Bidder $610.00 $10,370.00 05 Bidder, $514.50 $8,746.50 0602.4.1.IC1 12" Diameter Gravity Irrigation Slide Gate Type C-8 5 EA $1,000.00 $5,000.00 01 Bidder; $250.00: $1,250.00 02 Bidder: $271.00: $1,355.00 04 Bidder $205.00 $1,025.00 OS Bidder' $179.00 $895.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 6 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 7 0 • 0602.4.1.M.1 Concrete Irrigation Box - Size 4'x 4' I EA $2,800.00 $14,000.00 _.... 01 Bidder 1,650.00 : $8,250.00 02 Bidder' $1,300 00 $6500 00 04 Bidder $1,290.00 $6,450.00 OS Bidder. $2,081.00 :. $10,405.00 ...... .......... 0602.4.1.0.1 Irrigation Ditch 410 LF $8.00 $3,280.00 01 Bidder. $2.50 ......... $1,025.00 02 Bidder; $2.90 ............................... $1,189.00 04 Bidder $2.50. ...... ............... ...... $1 p25 00 _..... 05 Bidder $2.35 ...... _ ... __..... $963.50 0705.4.1.A.1 Portland Cement Concrete Pavement - Class4000A, 11.5" Thick 9670 SY $9o.00 $870,300.00 01 Bidder $63.50 $614,045.00 02 Bidder) $67 90 $656593 00 04 Bidder $67.00 $647 890.00 05 Bidder. $65.40 I $632,418.00 0706.4.1.A.3 6" Vertical Curb (no gutter) 517 LF $22.00 $11,374.00 ..............- ...... 01 Bidder. $9.50 I $4,911 50 02 Bidden $9.20: $4,756 40 04 Bidder ...... $9.00 ...... $4,653.00 ......._.... _. .........._.... ... - 05 Bidder, $9.80 .... $5,066.60 _._....... ..__ .......... 0706.4.1.A5 Standard (6 -inch) Vertical Curb & Gutter 6976 LF $12.00 $83,712.00 01 Bidder. $7.30 ........ . $50,924.80 02 Bidder; $8.20: $57,203.20 ; 04 Bidder $8.00 $55,808.00 OS Bidder $910 $63,48160 0706.4.1.13.1 Concrete Valley Gutters 398 LF $25.00 $9,950.00 01 Bidder. $19.00 i $7,562 00 i 02 Bidder! $18.90 $7522.20: 04 Bidder $18.50 $7,363.00 05 Bidder. $23.20 .......................... $9,233.60 .............- 0706.4.1.E.1 I Concrete Sidewalks, 4" thickness2693 SY $28.00 $75,404.00 01 Bidder $18.00 ...... - $48,474.00 02 Bidder; $18.90 $50,897.70 04 Bidder $18.50 $49,820.50 ...... ... 05 Bidder. $23.70 $63,824.10 0706.4.1.F.1 Concrete Driveway Approach 18 SY 1 $40.00 $720.00 01 Bidder: $23.85 ....... $429.30 02 Bidden $27.40 $493.20 ! 04 Bidder __..... $27.00 ......_..- $486.00 - ..... _ _ ....__.. 05 Bidder. $37.00 .............. $666.00 0801.4.1.13.1 6" Minus Uncrushed Aggregate Base 10370 1 TN $12.00 $124,440.00 01 Bidder;$5.90 $61,183.00 ! 02 Bidder! $8.45 $87,626.50 04 Bidder .. $9.00: $93,330.00 05 Bidder'$9.00 ...... ............ ......_; $93,330.00 i _ .. ....................... ._...__.. 0802.4.1.6.1 Crushed Aggregate for Base, Type I 7920 TN $18.00 $142,560.00 01 Bidder; $11.50 $91,080.00 02 Bidder ............................ $15.80 ..... ,..... $125,136.00 04 Bidder $17.00 $134,640.00 05 Bidder. $15.50 $122,760.00 ........- 0810.4.1.A.1.A Plant Mix Pavement - Class 1 7320 TN $75.00 $549,000.00 01 Bidder'$82.50 $603,900.00 i 02 Bidder: $85.00 $622,200.00 04 Bidder ..... $92.00 $673,440.00 __..._ ....... 05 Bidder! $109.00 $797,880.00 ............. 0810.4.1.A.1.B Plant Mix Pavement - Class III 720 TN $65.00 $46,800.00 .... _....... 01 Bidder: $74.50 _ ... .... $53,640.00 02 Bidder ............. $80.00 $57,600 00' . 04 Bidder - $80.00 $57,600.00 ........... :.. .............................. 05 Bidder$109.00 $78,480.00 .._ ................ 1003.4.1.9.1 Fiber Wattles 1300 LF $7.00 $9,100.00 . 01 Bidder. $2.36 $2,990.00 02 Bidder: $2.10: _..... $2,73000 04 Bidder $2.40 _ $3,120.00 05 Bidder; $1.80 .... ........--- $2,340.00 1006.4.1.C.1 Inlet Protection 35 EA1 $200.00 1 $7,000.00 01 Bidder $80.00 $2,800.00 02 Bidder! $94.00 $2,940 00 04 Bidder $145.00 $5,075.00 ........... 05 Bidder. $61.80 _ .... $2,163.00 __. 1103.4.1.6.1Traffic Control Sig ns. SF $7. 00 $6,300.00 ......... . .................. 01 Bidder. $5.10 .................. - .... $4,590.00 02 Bidder! $5.10 _..... $4590 00 04 Bidder $5.00 $4,500.00 .................. 05 Bidder $5.00 ' .. ....... ..._.__ ..........; $4,500.00 _... .. ........__--_ 1103.4.1.C.1 Traffic Control Barricades, Type III 12 EA $90.00 $1,080.00 .__.... .__....__ 01 Bidder $33 15 $397 80 02 Bidder! $3310 $397.20 04 Bidder $32.50 . $390.00 05 Bidder. $32.50 ....................... _. .... $390.00 1103.4.1.D.1 Traffic Control Drums 600 EA$25.00 $15,000.00 01 Bidder. $14.55 ! $8,730.00 02 Bidder: $14.50 ..... $8,700.00 04 Bidder $14.00 .. $8,400.00 ..................._ 05 Bidder; $14.30 j $8,580.00 ... _. 1103.4.1.E.1 lAdvance Warning Arrow Panel 2 EA $1,50.0 $3,000.00 .......- ....... 01 Bidder $4,990.00 j ............................. $9,980.00 02 Bidder' $5,000 00 .. $10,000.00 04 Bidder $4,900.00 $9,800.00 05 Bidder: $4,892.00 ........... $9,784.00 .......... _ 1103.4.1.H.1 Portable Tubular Markers1 300 EA $15.00 $4,500.00 _ 01 Bidder $6 50 $1,950.00 01 Bidder; $6.50 $1,950.00 04 Bidder _ $6.40 ..... $1920.00 05 Bidder; $6.40 .... $1,92000 .. . ...... ....... _ _.._. 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 7 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 8 0 • 1103.4.1.1.1 Traffic Control Flaggers 600 1 MH $23.00 $13,800.00 01 Bidder: $16.80 $10,080.00 02 Bidder, $16.80 $10,080 00 04 Bidder $16.50 .................................. $9 900.00 ................ ......__. .:.... .... _,....... _...._.... .... - _..__.... 05 Bidder: $16.50 $9,900.00 ................ __.... _. - . __.. 1103.4.1.J.1 ITraffic Control Maintenance 800 MH $28.00 $22,400.00 ..... 01 Bidder. $2175 $17,400.00 02 Bidder ................ $21.80 _... $17,440.00 04 Bidder _ $2100 ........ ....... $16 800 00 ........ .... 05 Bidder: $21.30 $17,040.00 ............... 1103.4.1.101 ITemporary Striping Tape 1780 1 LFI-$1.501 $2,670.00 01 Bidder $0.84 $1,495 20 01 Bidder: $0 50 $890.00 04 Bidder $1.10 $1,958.00 05 Bidder: $1.10 ! $1,958.00 ..... 1131.01.01A Traffic Signal and Ilium System Complete (Main/Meridian) 1 LS $187,0.00 $187,000.00 ..._ ........ 01 Bidder. $108,947.00 $108,947.00 02 Bidder: ....... .. _....... $130,000.00 $130,000.00 04 Bidder $123,300.00 $123,300.00 05 Bidder, $112,155.00 $112,155.00 1131.01.01.8 ITraffic Signal and Ilium System Complete (Main/Corporate) 1 LS $61,000.00 $61,000.00 ............................ . 01 Bidder $21,552.00 $21,552.0001 Bidder $26,600.00 $26,600.00 04 Bidder $23,430.00 $23,430.00 05 Bidder; $22,187.00 $22,187.00 1131.01.01.0 Traffic Signal and Ilium System Complete (Meddian/Corporate) 1 LS $52,000.00 $52,000.00 ._ 01 Bidder,$14,457.00 $14,457.00 02 Bidder $25,300 00 _.... $25,300 00 04 Bidder $21,430.00 $21,430.00 .........I. OS Bidder: $14,883.00 $14,883.00 _ _... 1131.01.01.1) ITraffic Signal and Ilium System Complete (Main/Franklin) 1 LS $33,000.00 $33,000.00 01 Bidder $10,379.00 $10,379.00 ; 02 Bidder, $19,700 00 ........... $19,700.00 04 Bidder $17,100.00 $17,100.00 05 Bidder $10,685.00 $10,685.00 1131.01.01.E Traffic Signal and Ilium System Complete (Meddian/Franklin) 1 LS $21,000.00 $21,000.00 ............ 01 Bidder, $5,960.00 : $5,960.00 02 Bidder: $12,500.00: $12,500.00 04 Bidder $12,260.00 .................. $12,260.00 .............._............. 05 Bidder: $6,135.00 $6,135.00 1131.01.02 Install Traffic Signal Interconnect Conduit 6920 LF$4.50 $31,140.00 ......... 01 Bidder $1.47 $10,172.40 02 Bidder, ...--.. $4.55: $31,486.00 04 Bidder $3.50 $24,220.00 ..................._...... ................ 05 Bidder. $1.50 $10,380 00 - .... ......... ....._..... ..... 1131.01.03A Install Traffic Signal Interconnect Junction Box, S-45T/ADA w/Riser 7 EA 1 $1,000.00 $7,000.00 ......... 01 Bidder. $815.14 $5,705 98 ; 02 Bidder :. $942.00 $6594 00 04 Bidder $85600 $5,992.00 __.... ......._ 05 Bidder. $839.00 $5,873.00 - ............. _._.... 1131.01.03.8 Install Traffic Signal Interconnect Junction Box, S-51T 6 E:A. $1,500.00 $9,000.00 ......... .. ; 01 Bidder; $947.33 $5,683.98 : 02 Bidder ................... $728.00 $4,368.00 04 Bidder $1,195.00 ........ $7,170.00' OS Bidder $975.00 $5,850.00 _......_. .......... ............................ 1131.01.05 Install Traffic Signal Interconnect Cable, 1-12F 2300 LF $2.50 $5,750.00 ...._..._ 01 Bidder: $192 $4,416.00: 02 Bidder $160: $3,680.00 04 Bidder $2.20. $5,060.00 05 Bidder. $2.00 $4,600.00 .....-... __..__..... 1131.01.07 Install Street Lighting Conduit 2670 LF $4.50 $12,015.00 ... _... 01 Bidder; $5.14 $13,723.80 : 02 Bidder ................................ $2.70 .... .. $7,209 00 04 Bidder $4.20 _ ........ ;....... . _........ $11,214.00 .......... _.._ ......................... OS Bidder! $5.30: $14,151.00 1131.01.08A all Street Lighting Junction Box, S-40T/ADA 11 EA $550.00 $6,050.00 ............................ 01 Bidder.$373.82 $4,112.02 02 Bidder; $382.00 _..... $4,202.00:04 Bidder $467.00 $5,137.00 .......... _.- ...............:.. ........ ............. 05 Bidder, $385.00 $4,235.00 1131.01.08.8 llnstall Street Lighting Junction Box, S-45T/ADA 1 EA I $850.00 $850.00 01 Bidder $625.00 $625.00 ; 01 Bidder $519.00: $519.00 04 Bidder $643.00 ................... $643.00 05 Bidder: $643.50 $643.50 1131.01.09 Terminate Fiber Optic Cable Strand 30 EA $50.00 $1,500.00 ..... 01 Bidder. $68.57 $2,057.10 02 Bidder: $128.00 $3,840.00: 04 Bidder $84.00 ................ .. $2,520.00 ... ............. 05 Bidder, $70.60 $2,118.00 1134.03.18 Pavement Markings (Paint) 16564 SF $1.00 $16,564.00 .... 01 Bidder,$0.45 $7,453.80 02 Bidder, $0.26 ......... $4,306 64 04 Bidder $0.25 ... ..... $414100 .... ......._.......... 05 Bidder; $0.45: $7,453.80 _....._. 1134.04.18 Pavement Markings (Tape) 2770 SF $14.00 $38,780.00 ................. 01 Bidder $10.66 $29,528.20 02 Bidder $11.50: $31,855.00:04 Bidder $11.25 ........ ........... $31,16250 05 Bidder $10.50 $29,085.00 1134.05.18 Pavement Markings (Thermoplastic)6120 SF $9.00 $55,080.00 01 Bidder. $6.83 $41,799.60 02 Bidder. $7.25 $44,370 00 04 Bidder _..__._ $7.00 .......... $42,840.00 ..................... 05 Bidder. $6.75 $41,310.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 8 • • 1135.01.01 Roadside Traffic Sign Installation (One Metal Post) 91 EA I.. $11,375.00 .. .......... 01 Bidder. $42.00 i $3,822.00 02 Bidder ....... $44.10 $4,013.10 04 Bidder ---$125.1W-J $43.00 $3,913.00 05 Bidder: $43.20 ':, $3,931.20 1135.01.02 Roadside Traffic Sign Installation (Two Metal Post) 2 EA $400.00 ......._ ..... .. __.......... 01 Bidder. $84.00 $168 00 02 Bidder ......._........ ........ $88 20 $176 40 04 Bidder .$200.0() $86.00 _._.. $172.00 05 Bidder $86.50 $173.00 1135.01.06 Remove and Salvage Roadside Sign 69 EA $50.00 $3,450.00 .._- 01 Bidder $22 OS $152145 i 02 Bidder $22 10 .....; $1,524.90 04 Bidder .... _ $22.00 $1,518.00 __.... 05 Bidder; $21.60 ' $1,49040 1135.01.07 Relocate Roadside Sign 5 EA $400.00 $2,000.00 01 Bidder, 788.06 i $3,940.00 02 Bidder) 788.00 $3,940.M 04 Bidder $772.00 $3,860.00 05 Bidder: $772.00 $3,860.00 2010.4.1.A1 Mobilization 1 LS $255,900.00 $255,900.00 01 Bidder $222,501.00 $222,50100 .� 02 Bidder, $46,193.85 $46193 85 04 Bidder ...... _._ $246,000.00 $246 000.Q0 05 Bidden $65,196.65 $65,196.65 2030.4.1.A1 Manhole, Adjust to Grade 38 EA $500.00 $19,000.00 01 Bidder $150-00 $5,700.00 .I 02 Bidder $176.00 $6,688.00 04 Bidder $460.00. $17 480.00 05 Bidder $508.50 i $19,323.00 2030.4.1.0.1 Monitoring Well, Adjust to Grade 1 EA $200 00 1 $200 00 01 Bidder $150.00 ....... $150.00 102 Bidder $158.00 1 $15800 04 Bidder $165.00 $165.00 05 Bidder. $187.50 $187.50 2040.4.1.A1 IFence, 6' Wrought Iron Decorative 294 LF ......... $40.00 $11,760.00 _....._... 01 Bidder, $2980 ............ ............... $8,761.20 ; 02 Bidder, ............. $29.80 $8,76120 04 Bidder $28 00 $8 232:00 05 Bidder. $29.20 ......... .....:. _ $8,584 80 2040.4.1.8.1 Gates, 6' x 8' Wrought Iron Decorative 2 EA $800.00 $1,600.00 _......_. . - .... 0181dder. $577 50 ....... ... $1,155 00 02 Bidden ........,.. ....................... $578.00 $1,15600 04 Bidder $515.00 ............ $1,030.00 _........_ 05 Bidder $566.00 $1,132.00 SP 11001 Temporary Traffic Signal1 LS $50,000.00 $50,000.00 01 Bidder $6,773. 00 i. $6,773 00 ' 02 Bidder: $7,700.00 $7,700.00 04 Bidder $11,840.00 $11840.00 ......... 05 Bidder; $6,972.00 ..... $6,972.00 SP 11002 Portable Changeable Message Sign 1440 HR $8 $11 520.00 ............ - ......_. 01 Bidder; $3.21 $4,622.40 02 Bidder $3 20 $4,608.00 04Bidder _..... ..... .......... $3.20 ......... _._. $4 608.00 05 Bidder,$3.15 $4,536.00 SP 11003 Vdeo Detection System 1 LS $15,000.00 $15,000.00 ......_.. 01 Bidder; $4 ,538.00 i ........; .. ................ $4,538.00 02 Bidder $4,400 00 $4,400 00 04 Bidder $940.00 $940.00 05 Bidder $4,672.00 ....................... $4,672.00 SP 11400 Obliterate Pavement markings 16270 SF $1.00 $16,270.00 01 Bidder. $2.37 ` $38,559.90 : 02 Bidder _.. .... $2.20 $35,794.00 04 Bidder $2.20 $35,794.00 05 Bidder; $2.30 ...... $37,421.00 SP 20003 Construct Temporary Fence 365 LF $2.50 $912.50 ......._ ......... 01 Bidder, $215 $784.75 02 Bidder) $160 .. ... ....... ........_... $584.00 . 04 Bidder ............. $2.60 $949.00 ......_......._... _. - _.... OS Bidder:. $180 ......... $657.00 SP 20107 IType III Terminus Barricade 4 _ EA $400.00 _...... . $1,600.00 01 Bidder $278.00 ................ :. $1,112.00 02 Bidder $278.00 $1,112 00 04 Bidder ... _ $275.00 $1o100.00 _.. ....._.. OS Bidder:$273.00 ............. .. $1,092.00 SP 25001 Brick Paver Repairs W SF $25.00 $900.00 ............. _... 01 Bidder. $9.00 ... $324 00 02 Bidder) _....... $10.50 .. $378 00 04 Bidder $11.00 $396.00 05 Bidder' $22.80: $820.80 SP 25080 RemoveiReset Mailbox J 3 1 EA $150.001 $450.00 01 Bidder $132.00 $396.00 02 Bidder! $155.00 $465 00 04 Bidder $150 00 $450.00 05 Bidder. $151.50 $454.50 .-_....... ..... _.. SP 29065 Sod Repair-1----5.21 SY $14.00 $7,294.00 .. 01 Bidder $8.50 .... $4,428.50 02 Bidder: $6.30 ._._.......... $3,282.30 04 Bidder $6.00 $3,126.00 OS Bidder: $6.20 .......................... .:. $3,230.20 SP 29067 Repair Landscaping48 J.SY I $1,920.00 01 Bidder: $6.50 i. $312 00 ' 02 Bidder ... $10 50 $504 00 04 Bidder $10 00 $480 00 _. 05 Bidder; $10.30 $494.40 .......... 11/25/2008 CT209-01 - Meridian Split Corridor- Phase 1 Page 9 1 LS r $9 000 00 • 01 Bidder; $1,000.00 $1,000.00 02 Bidder SP 29090 Tnm Tree ... $550.00 __ ! $550:00 9 EA $150.00 $1350.00 01 Bidder $157.50 $1417 50 02 Bidder ......... . $158.00 $1,42200: 04 Bidder $80 00 $720.00 05 Bidder;$154 50 $1,390.50 ; --. _..._.. $28.50 ... 05 Bidder, $2410: $17,665.30 i SP 29095__]Remove and Salvage Tree _....... _._....._ 22 EA $500 00 $11 000.00 285 SY 01 Bidder. $420 00 $9,240.00 02 Bidder $341.00 $7,502.00 04 Bidder $335.00 - $7,370.00 ! $8,122.50 05 Bidder; $334.50 $7,359.00 _ - ....... .�.._.... --- --_ ............ D401.4.1.A1 SP 29105 lAdjustIRelocate Spnnkler $35.00 $12,110.00 2780 LF $10.00 $27,800.00 - _.......... $10,103 20' - 04 Bidder 01 Bidder $12.00 $33,360.00 02 Bidder, $4.60 $12,788 00 04 Bidder $4.50 $12,510.00 -- 05 Bidder: $4.55 $12,649.00 79 1 LF $45.00 $3,555.00 __...... _.._._.-. SP Storm Water Management $1,793.30: 04 Bidder $33.00 1 LS $30 000.00 $30,000.00 01 Bidder $500.00 $500.00 02 Bidder. $4,000.00 _00._...._ $4;00000 04 Bidder $3,500.00 $3,500 05 Bidder' $0 00 $0.00 $1,200.00 $2,400 00 04 Bidder $2,110.00 $4,220.00 SP 7005 1' Extruded Curb _..�__. -----_.._ 941 LF $12.00 $11,292.00 01 Bidder: $7 60 $7,151.60 102 Bidder:$10.00 .. $9,410.00 1 04 Bidder _ .. $1100 $10,351.00 05 Bidder, $10.40 $9,786.40 ...._........ ....... _... . SP 7006 2' Extruded Curb 140 LF $20.00 $2,800.00 01 Bidder $17 00 _ $2,380.00 02 Bidder ...... $13.40 $1,876.00 04 Bidder ........ $20.00 $2,800.00 05 Bidder: $21.10 $2,954 00 _ _ _ .. _...._._...... SP 7011 Pedestrian Ramp 43 EA $800.00 $34,400.00 01 Bidder $240.00 $10,320.00 02 Bidder, ... $369.00 $15,867.00 ; 04 Bidder $206.00 ; ............................. $8,858.00 05 Bidder; $587.00 $25,241.00 SP 8110 Survey Existing Pavement Markings 1 LS $4,000.00 $4,000.00 01 Bidder $1800 00 $1,800.00 02 Bidder $0 01 _....... $0.01 04 Bidder $620.00 ! .. _... $620.00 05 Bidder; $720.50 $720.50 ........ _ ..................... SP 8115 Roto Mill 29800 SY $4.00 $119,200.00 01 Bidder $155 $46,190.00 . 02 Bidder ..__. .... $160 $47,680.00 04 Bidder $1.90 _.............. $56,620.00 05 Bidder: $1.95 $58,110.00 SP 8120 jAsphalt Repair 762 SY $20.00 $15,240.00 01 Bidder $5.00 1 $3,810.00 02 Bidder $15.00 ....... _....... $11,43000 04 Bidder $10.00 - $7,620.00 ......... 05 Bidder $36.00 $27,432.00 SP -8150 Temporary Pavement100 SY $30 00 $3 000.00 01 Bidder $15.30 $1,530 00 02 Bidder'$47.00 ....._: $4,700.00 04 Bidder $25.00 $2,500.00 05 Bidder: $38.00 ' $3,800.00 ._ _.._._... _.: Estimate $3,771,227.50 01 Bidder .......... $2,653,325 43 02 Bidder .. _ $2,747,45480: 04 Bidder ... ....._. . $3,004,170.00 . 05 Bidder. $Z962,210.25 ............ 0201.4.1.C.1 IRemoval of Obstructions - --- ........_ -__ - ._. 4_-.. 1 LS $1,000.00 $9 000 00 01 Bidder; $1,000.00 $1,000.00 02 Bidder --.._.._...... $1,100.00 ----..._.. _...._....._. _ $1,100.Q0 04 Bidder ... $550.00 __ ! $550:00 t-_..._.....-----..<.._..._.-..._........---.._ OS Bidder' $0.00 , $0.00 ............._ .. ........... -_._............--. ............ -----.._..... 0307.4.1.G.1 A Type'P' Surface Restoration (Permanent) - -- ..-_...... -- .... 733 SY $25.00 5.00 $18,325.00 01 udder $30.00 T $21,990.00 , 02 Bidder. __ ... _._ _... $35 00 ---.._..._ $25,655.00 ! 04 Bidder --. _..._.. $28.50 -.. -- ...._ $20,890.50 05 Bidder, $2410: $17,665.30 i .... .._..... _....... _._....._ 0307.4.1.G.1 B. Type'P' Surface Restoration (Temporary) 285 SY $20.00 $5,700.00 01 Bidder -$15.00- $4,275.00 0 01 Bidder' - $35.00 p $9,975.00 04 Bidder $28.50 ! $8,122.50 OS Bidder; $23 10 $6,583.50 _ - ....... .�.._.... --- --_ -.._..._.____........ D401.4.1.A1 lWater Main Pipe - Size 8" PVC, AWWA C900, Class 150, DR 18 - - --- -........ 346 LF $35.00 $12,110.00 -�..... 01Bidder; $27.00 i $9,342.00 i 02 Bidder --i--_ _ -- --- $29.20 -. - _.......... $10,103 20' - 04 Bidder -_...... _- $38.00 $13348 00 05 Bidder. $34.80 $12,040.80 . - --.._. . -- - ------ -- D401A.1.A13 10" PVC, AWWA C900, Class 150, Water Main 79 1 LF $45.00 $3,555.00 01 Bidder: $21.00 $1,659 000 02 Bidder $22.70 $1,793.30: 04 Bidder $33.00 C $8,507.00 05 Bidder; $25.70: $2,030.30 � -...... - )402.4.1.A1.A A Valve- Size 8"- Type Gate FLxMJ 2 EA$2,000.00 $4,000.00 01 Bidder: $1,100.00 $2,200 00:02 Bidder! $1,200.00 $2,400 00 04 Bidder $2,110.00 $4,220.00 05 Bidder: fi w.....__.�....... $1,116. 00 ':; $2,232.00 _..�__. -----_.._ 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 10 0 0 402.4.1.A1.B A Valve - Size 8"- Type Gate FLxFL 2 EA $2,0.00 $4,000.00 ......, ... 01 Bidder, $1,100.00 $2,200.00 "' 02 Bidder: $1,200.00 $2,400.00 ; 04 Bidder $2,145.00 ........._. $4,290.00 05 Bidder; $1,137.00 $2,274.00 402.4.1.A.1.0 IValve - Size 10" - Type Gate FLxMJ 1 EA $2,400.00 $2,400.00 01 Bidder: $1,550.00 $1,550.00 02 Bidder; $1,700 00 $1,700.00: 04 Bidder $1,665.00 $1,665.00 ........ ........ _ ....... ..._. 05 Bidder $1,606.00 $1,606.00 _ _ .... .. ......... 402.4.1.A.1.D B. IValve - Size 12" - Type Gate FLxFL 2 EA $2,400.00 $4,800.00 01 Bidder. $1,850.00 $3,700.00 ; 02 Bidder; $2,000.00 $4,000.00 04 Bidder $3,740.00 ......... $7,480.00 05 Bidder, $1,929.00 $3,858.00e 404.4.1.A.1 Water Senricnnection, Size 1" Standard Co 1 EA $1,000.00 $1,000.00 01 Bidder. $95000 $950.00. 02 Bidder; :_...._- $1,000 00 ............... $1,000 00 04 Bidder $1,055.00 .... ......- $1,055.00 .... ....... ....................... 05 Bidder`: $1,439.00 $1,439.00 __. ... ...._..- 501.4.1.13.1 Sanitary Sewer Pipe - Size 8"- Type PVC, ASTM D3034, DR 35 1561 LF $45.00 $70,245.00 ........ 01 Bidder: $15.40 $24,039.40 ' 02 Bidder ....... $16.70 . $26;068 70 ......... 04 Bidder $21.00 .......... $32,781.00 ......... _..._ ......_ 05 Bidder $24.10 $37,620.10 _.._ .. 502.4.1.A.1 148" Standard Sanitary Sewer Manhole - Type A 4 EA $3,000.00 $12,000.00 ..... ..... _.. 01 Bidder $1,825 00 $7,300.00 02 Bidder! _ $2,00000 ................................ $8,000.00 04 Bidder $2,323.00 $9,292.00 05 Bidder: $2,061.00 $8,244.00 502.4.1.D.1 48" Sanitary Sewer Drop Manhole - Type A ............................................... 1 EA $4,000.00 $4,000.00 . ... ..._.. 01 Bidder: $2,200.00 $2,200 DO 02 Bidder; ............ $2,400.00: $2,400.00:04 Bidder $3,100.00 $3,100.00 ... 05 Bidder. $3,027.00 $3,027.00 _._..__._. 502.4.1.F.1 Pipe Connection to Existing Manhole 2 EA $500.00 $1,000.00 ... ..... 01 Bidder: $300.00 $600.00 02 Bidder; $325.00 ........................... $650.00 04 Bidder $465.00 $930.00 ............ OS Bidder: $1,006.00 $2,012.00 __......... ............... ........_....... ......... 706.4.1.G.1 I Concrete Repair ... .. .............. ........._ 22 SY $100.00 $2,200.00 ........... 01 Bidder: $14.00 ! $30800 02 Bidder: $23.60 $519.20 04 Bidder $23.00 $506.00 05 Bidder: $25.10 ! $552.20 103.4.1.A1 Construction Traffic Control 1 LS $1,500.00 $1,500.00 ... 01 Bidder $6;000.00 $6,00000 ; 02 Bidder; $5,400.00 ........................ $5,400.00: 04 Bidder $682.00 ............................................_. $682.00 ... ...........: 05 Bidder $8,081.00 $8,08100 .................. 030.4.1.C.1 IValve Box, Adjust to Grade 23 EA $600.00 $13,800.00 _... 01 Bidder $100.00 $2,300.00 02 Bidder ....... $150.00 $3,450.00. 04 Bidder $360.00 $8,280.00 ...........................:............... 05 Bidder $189.50 $4,358.50 .. .............. Relocate Existing Water Meter 2 FA $1,500.00 $3,000.00 ... .. ......................... 01 Bidder; $600.00 $1,200.00 02 Bidder] $649.00 $1,298 00 04 Bidder :............ $445.00 .... ................... $890.00 05 Bidder' $369.50 $739.00 ..........__._. .._ P-10 I Hot Tap Existing Water Main 2 EA $2,200.00 $4,400.00 ....................................... 01 Bidder, $1,50000 $3,000.00 02 Bidder! $1,60000 $3,200.00 1 04 Bidder $1,540.00 ! .....................0... .__..... $3,080.00 05 Bidder: $1,956.00 $3,912.00 _.._... .P-11 2" Blow Off Assembly Per Meridian SD-7.12 (w) 2 EA $2,000.00 $4,000.00 01 Bidder. $1,100.00 00.00 02 Bidder; $1,200.00 $2,400.00. 04 Bidder $1,150.00 $2,300.00 05 Bidder.$1,314.00 $2,628.00 P-12 Storm Water Management 1 EA $2,500.00 $2,500.00 . 01 Bidder. $500.00 $500.00 02 Bidder: $0.00 $0.00 _ 04 Bidder $450.00 $450.00 __... _...... ........... _. 05 Bidder, $0.00 $0.00 ' P-13 lAbandon Existing Sewer Service 1 1 J..EA I $1,000.00 $1,000.00 Ol Bidder, $150.00 $150 00 02 Bidden $162.00 $162.00:04 Bidder $200.00: $200.00 ......... ...... 05 Bidder $0.00 - ...__ ... . - __.... P-2 lAdjust Existing Water Main at New Pipe Crossing 2 EA $1,000.00 $2,000.00 ........._..... .......... 01 Bidder $3,000 00 $6,000 00 02 Bidder: _.......... ... ....._... $3,200 00 : $6,400 00 04 Bidder $1,110.00 ............... $2,220.00 .............. _ 05 Bidder $3,248.00 I $6,496.00 ............. P-3 I Upgrade Non-Potable Pipe to Water Class Pipe 4 EA $1,000.00 $4,000.00 01 Bidder. $600.00 $2,400.00 02 Bidder! $649.00 $259600 04 Bidder $325.00 ..... ............ $1,300.00 .. 05 Bidder; $894.50 $3,578.00 P-4Abandon Existing Water Meter 1 EA $1,000.00 $1,000.00 .... .... 01 Bidder. $200.00 1 $200.0002 02 Bidder! $217.00 $217.00 04 Bidder $200.00 ...... $200.00 05 Bidder, $0.00 ' $0.00 i 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 11 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 12 SP-5 Lawn Sod Restoration 138 1 5F $5.00 $690.00 01 Bidder $100 $138 p0 102 Bidderl ............... $4.20 $579.60 04 Bidder $4.00 $552.00 05 Bidder, $410 $565.80 _.. _... SP-6 Abandon Existing Sewer Main 1 EA $500.00 $500.00 01 Bidder $200.00 ' $200.00 02 Bidder! _.._._ $217 00 $217 00 04 Bidder .._........ $360.00 $3610.00 05 Bidder: $0.00 $0.00 ........ _ . .._.._.... . SP-7 Adjust Water Meter to Grade 2 EA $500.00 $1,000.00 01 Bidder $200.00 400.00 1 02 Bidder _.. $217.00 ..... $434.00 04 Bidder $200 00 $400.00 .......... OS Bidder: $123.00 $246.00 _ ..... SP-8 jAdjust Sewer Cleanout to Grade _ 1 EA $500.00 $500.00 _....... 01 Bidder $150.00 $150.00 02 Bidder $162.00 _.......... $16200: 04 Bidder $200.00 $200.00 . 05 Bidder; $187.50 $187.50 ......... _ .....- ......... ......_..... ......... .__ ............................ SP-916" O.D., 3/8" Thick Steel Casing 25 LF $120.00 $3,000.00 01 Bidder $90.00 $2,250.00 02 Bidder! ........ $97.40: $2,435.00 € 04 Bidder _. $92.50 $2,312.50 05 Bidder' $86 90 $2,172 50 _ _.... ........... ............ Estimate $189,225.00 ............................... 01 Bidder $110,401.40 02 Bidder. ...__..... ..... _-1-11 $126,715 00 04 Bidder $134,063.50 05 Bidder $134,148.60 Schedule 2b RD205-06 506040 Meridian Rd and Main Street (P1,1 of Split Corddor� 1-64 to Franklin Estimate 0201.4.1.C.1 Removal of Obstructions 1 LS $1,000.00 $1,000.00 .................. 01 Bldder 1,000.00 $1,000 00 02 Bidder! ......... ..._... ...............: _ _...................... $1,100 00 $1,10000: 04 Bidder $550.00 _.............. $550.00 05 Bidder; $0.00 $0.00 __..._.._ ..................... __... _. :........... 0307.4.1.G.1 A IType Surface Restoration (Permanent) 733SY $25.00 $18,325.00 01 Bidder. $30 00 $21,990 00 02 Bidder: $35 00 $25,655.00 04 Bidder $28.50 $20890.50 05 Bidder' $24.10 $17,665.30 0307.4.1.G.1 B. Type'P' Surface Restoration (Temporary) -._........... . _.- ...... . 285 SY $20.00 $5,700.00 01 Bidder. $15.00 ! $4,275 00 02 Bidder;--******$35 ---......................................_..._._...-..._.......-----._ . - 00 $9,975.00 04 Bidder $28.50 $8,12250 .........- 05 Bidder, $23.10 $6,583.50 ' ----._............................---._._......:..._....-- ..._.._.......- ---............._.__.._-�-: 0401.4.1.AL Water Main Pipe - Size 8" PVC, AWWA C900, Class 150, -......_..... _........................_.__._......._.................._...T- DR 18 346 LF $35.00 $12,110.00 - ................_...- 01 Bidder $27.00 $9,342.00 01 Bidder $29.20 _.... - - ..... --._ $10,103.20 04 Bidder _..._ $38.00 T-- - ! $13,148.00 05 Bidder: $34.80 $12,040.80 0401.4.1.A1.B 10" PVC, AWWA C900, Class 150, Water Main 79 LF $45.00 $3 01 Bidder $21.00 $1,659 00 ' 02 Bidder' -t-................................. $22.70 $1,793.30: 04 Bidder $33.00 . ....... ...... $2,607.00, -.<- _...-- -----._._..............__...--- 05 05 Bidder $25.70 $2,030.30 -- - ..__...................._.._ -----.-.................. ........... 0402.4.1.A1 A IValve - Size 8" - Type Gate FLxMJ 2 EA $2,000.00 $4,000.00 01 Bidder $1,100 00 $2,200.00 02 Bidder _ ... ... ------..._..... - --- - $1,200.00 $2,400.00 04 Bidder $2,110.00 $4,220.00 05 Bidder: $1,11600$2,232.00 ------....._...__......._._ 0402.4.1.A1 A IValve - Size 8"- Type Gate FLxFL - -......__._......_...._.....- --.._.__........................ 2 EA $2,000.00 $4,000.00 -..--..,.........._ 01 Bidder, $1,100.00 ' $2,200.00 02 Bidder! ...___...........-- $1,200.00 € - $2,400.00 ` 04 Bidder ._..._....._ ..._-- $2,145.00 . ........ _....... ...._._ . $4,290.00 05 Bidder: $1,137.00: $2,274.00 - -- ---- 0402.4.1.Al B. IValve -Size 12"- Type Gate FLxFL 2 EA $2,400.00 $4,800.00 01 Bidder'$1,850.00 $3,700.00 i 02 Bidder: $2,000.00 $4,000.00 04 Bidder $3,740.00 $7,480.00 05 Bidder $1,929.00 $3,85800 ............. 0402.4.1.A1.0 Valve -Size 10" - Type Gate FLxMJ ---............................------._.._....__............_._._....._...... 1 EA $2,400.00 $2,400.00 01 Bidder; $1,550.00 $1,550.00 i 02 Bidder! ............ _.._........................... $1,700.00 $1,700.00 04 Bidder $1,665.00 .............. --- --- j $1,665:00 -- --- .......... -- ._..- -- ..:..................---- 05 Bidder; $1,606.00 $1,606.00 _.........__.._......... - 0404AAA1 Water Service Connection, Size 1" Standard 1 EA $1,000.00 $1,000.00 �_._.. - ------ .._�........... 01 Bidder $950.00 $950 00 02 Bidder' .....-- --- ._ ... �. - $1,000 00 --- $1,000 00 04 Bidder $1,055.00 -- $1055.00 ..._... -. i OS Bidder � $1,439.00 $1,439.00 --_-__...... - _ _ _ 0501.4.1.B.1 Sanitary Sewer Pipe -Size B"- Type PVC, ASTM D3034, DR 35 1561 LF $45.00 $70,245.00 01 Bidder, $15.40: $24,039.40 02 Bidder, -- -p--____ $16 70 $26,068.70:04 Bidder $21.00 $32,781:00 05 Bidder: $24.10 $37,620.10 � _._......_.: 0502.4.1.A1 48" Standard Sanitary Sewer Manhole - Type A 4 EA $3,000.00 $121000.00 01 Bidder' $1,825.00 i $7,300.00 ' 02 Bidder] $2,000.00 $8,000.00 : 04 Bidder $2,323.00 $9,292.00 05 Bidder; $2,061.00 ! $8,244.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 12 • 0 0502.4.1.D.1 48" Sanitary Sewer Drop Manhole - Type A 1 EA $4,000.00 $4,000.00 01 Bidder $2,200.00 .. $2,200 00 02 Bidder, $2,400 00 .......... $2,400 00 _....__. . 04 Bidder ......._..... $3,100.00 ... ...._.. $3,100.00 .. 05 Bidder: $3,027.00 $3,027.00 0502.4.11.1 Pipe Connection to Existing Manhole 1 2 1 EA $_59011-110.0---d.$19000.00 01 Bidder $300.00 .. .. $600.00 02 Bidder ... $325.00 $650.00 04 Bidder $465.00 . $930.00 ............. 05 Bidder: $1,006.00 $2,012.00 0706.4.1.G.1 Concrete Repair 22 SY $100.00 $2,200.00 01 Bidder, $14.00 $308.00 02 Bidder! ........ $23.60 __....... $519.20 04 Bidder _.- $23.00 _.._ .; $506.00 .._......_ .............. -... _...,.... 05 Bidder; $25.10 ......... ........... $552.20 __.. 1103.4.1.A1 Construction Traffic Control 1 LS $1,500.00 $1,500.00 .._............ 01 Bidder: $6,000.00 _. ... $6,000.00 02 Bidder - _.._.. - - .......... $5,400.00 $5,400.00 04 Bidder $682.00 .......... $682.00 05 Bidder. $8,081.00 $8,08100 2030.4.1.C.1 IValve Box, Adjust to Grade 23 EA $600.00 $13,800.00 ......... - _..__ 01 Bidder $100.00 ....................... $2,300.00 02 Bidder $150.00 $3,450 00 _...__ 04 Bidder $360.00 _.__. $8,280.00 05 Bidder: $189.50 $4,358.50 .. SP-1 Relocate Existing Water Meter 2 EA $1,500.00 $3,000.00 01 Bidder 600.00 $1,200 00 102 Bidder, $649.00 ........ $1,298.00 04 Bidder $445.00 ...... $890.00 OS Bidder! $369.50 $739.00 j SP-10 Hot Tap Existing Water Main 2 EA $2,200.00 $4,400.00 01 Bidder $1500.00 $3,000 00 02 Bidder $1,600 00 $3,200.00 04 Bidder $1,540.00 $3,080.00 05 Bidder; $1,956.00 ..............._ $3,912.00 SP-11 2" Blow-Off Assembly Per Meridian SD-7.12 (w) 2 EA $2,000.00 $4,000.00 ............... .. ................ 01 Bidder $1,100 00 $2,200.00 02 Bidder, __. ...................._._. $1,200.00 $2,40000 04 Bidder $1,150.00 $2,300.00 __..... 05 Bidder: $1,314.00 ....__............................. .... .................... $2,628.00 SP-12 Istorm Water Management1 EA $2,500.00 $2,500.00 01 Bidder. $500.00 $500.00 102 Bidder $0.00 $0.00 ; 04 Bidder $45000 $450.00 OS Bidder.$0.00 i .....:... $0.00 SP-13 lAbandon Existing Sewer Service1 EA $1,1010a.001111 $1,000.00 01 Bidder $150.00 .. $150.00 1 02 Bidder ... $162.00 .. $16200 04 Bidder $200.00 -L $200.00 05 Bidder $0.00 ........ . $0.00 SP-2 lAdjust Existing Water Main at New Pipe Crossing 2 EA $1,0.00 $2,000.00 ............. 01 Bidder. $3,000.00 ....... $6,000.00 02 Bidder $3,200 00 .. $6,400.00 04 Bidder - _. $1,110.00 $2,220.00 _.__....... 05 Bidder. $3,248.00: $6,496.00 SP-3 Upgrade Non-Potable Pipe to Water Class Pipe 4 EA $1,000.00 $4,000.00 .......... ................. 01 Bidder: $600.00 $2 ,400.00 02 Bidder. $649 00 ............ $2596.00 04 Bidder $325.00 _.... .._..... $1,300.00 05 Bidder: $894.50 .................... $3,578.00 SPA Abandon Existing Water Meter 1 EA $1,000.00 $1,000.00 .............. 01 Bidder. $200.00 $200.00 02 Bidder $217 00 $217.00 04 Bidder $200.00 $200.00 05 Bidder: $0.00 ......:_ $0.00 ........... SP-5 Lawn Sod Restoration 138 SF $5.00 $690.00 01 Bidder $100 .__ $138 00 ' 02 Bidder, $4.20 $579.60 04 Bidder $4.00 $552.00 _ 05 Bidder$4.10 ......_..................... .................. $565.80 ...... SP-6 lAbandon Existing Sewer Main 1 EA $500.00 $50 0.00 ............... 01 Bidder, $200.00 ._........................ _ .............., $200.00 02 Bidder: $217.00 : $217.00 04 Bidder $360.00 $360.00 05 Bidder: $0.00 $0.00 -. SP-7 lAdjust Water Meter to Grade 2 F�4 $500.00 $1,000.00 01 Bidder: $200.00 $400.00 02 Bidder $217.00 $43400 .. ; 04 Bidder .............. $200.00 .........-$400.00 05 Bidder: $123.00 ... $246.00 .._ SP-8 lAdjust Sewer Cleanout to Grade 1 1 EA 1 $500.00 $500.00 ..............: 01 Bidder; $50.00 ! _ $50.00 02 Bidder, $162.00: $162.00 04 Bidder $200.00 ! $200.00 ...................... 05 Bidder: $187.50 .._-_.,- $187.50 -.._._.._. SP-9 16" O.D., 3/8" Thick Steel Casing 25 LF $120.00 $3,000.00 _ ................... 01 Bidder $90 00 $2,250.00 02 Bidder' $97.40 $2,435.00 04 Bidder _.. _ - ......_....... $92.50 $2,312.50 05 Bidder: $86.90: $2,172.50 Estimate $189,225.00 ......................................... ..........., 01 Bidder $110,301.40 02 Bidder _. _............. ,... . $126,715.00: 04 Bidder - $134,063.50 _.._.._ _........._; ......................................... 05 Bidder $134,148.50 ...._... .. ............ ..........: _::.. ......._............. .......- 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 13 • 0 SP -A ITopsoiUAmendments/Pre-Emergent1 .. ......1. 3016 1 CY 1 $20.25 1 $61 074.00 01 Bidder,$18.00 $54,288.00 02 Bidder $14 20 $42,827 20 04 Bidder $15 50 $46 748.00 05 Bidder. $16.50 ........._ ._....... $49,764.00 _ ................. ..... SID -13 Sodded Lawn 7340 SF $0.30 $2,202.00 ........ _.... __.... 01 Bidder $6.38 $2,789.20 02 Bidder' $0.33 $2,422 20 04 Bidder $0.32 $2,348.80 .................. 05 Bidder' $0.30 . <. - . -. .......... $2,202.00 .. _........._ SP -C Landscape Edging310 1 LF 1 $310.00 01 Bidder, $1.00 j ..........., $310.00 02 Bidder ........ $440 $1,364.00 04 Bidder $4.30 $133900 05 Bidder; $4.30 ' _..................... ..__.... $1,333.00 SP -D Bark Mulch 721 CY $40.00 $28,840.00 01 Bidder $38 00 ......_. ... $27,398.00 02 Bidder; ....... . ......_...._............... $43.80: _ ...._.... $31,579.80: 04 Bidder .......... $43.00 ..._.. _............................ $31,003.00 . ... ...................._...: .__..... . ............... 05 Bidder: $42.90 ... ....._;--_.-. $30,930.90 SP -E Boulders 1 LS $1,000.00 $1,0.0.0...00.11 .. . 01 Bidder; $1,800.00 $1,800 00 02 Bidder _. ........ $977.00 ..._....._- $97700 04 Bidder ........... _...__...... .............. $958.00 ......... ....: . $958.00 .... _.....__._.......: 05 Bidder,$957.50 ' ......... $95T50 SP -F IMeridian Sign/Hardscape 1 LS $38,500.00 $38,500 ...... 01 Bidder $1,000.00 $1,000.00 02 Bidden .......... $20,300 00 $20,300 00 : 04 Bidder $19,570 00 .... __.. $19,570.00 05 Bidder, $20,589.00 .............. $20,589.00 .... SP -G I Shademaster Honeylocust80 EA $250.00 $20,000.00 01 Bidder:$220.00 $17,600.00 1 02 Bidder; $144.00 $11,520.00 04 Bidder $14100 -.. . - .._... $11,280.00 05 Bidder $141.00 $11,280.00 ...... __..... .................. .......... SP -H Chanticleer Pear 22 EA $250.00 -- $5,500.00 __......-..._..._............ 0.0 __.T.. -..__........................_._,....... 01 Bidder' $220.00 - ---.._.._..............., - -----.._................... $4,840.00 02 Bidder; -......... -. $151.00 ._..._.._.....-.._..........- - ._ .._._._........_.... $3,322.00 04 Bidder -=-._........... ............... $148.00 $3,256.00 _.-._-.._ ...:.................... _..---- .._ _........_......_.... 05 Bidder; $148.00 ._._.................._........:---- $3,256.00 ---..............._..._..... SP -1 Colorado Layered Spruce 8 1 EA $250.00 $2,000.00 01 Bidder, $140.00 --- ------._._. $1,120.00. 02 Bidder .. _....-- d--- .._ $149.00 - - $1,192 00 04 Bidder _.............-----� $146.00 _ ... . $1 168.00 05 Bidder: $146.00 $1,168.00 SP -J Columnar English Oak 31 EA $250.00 $7,750.00 ............._.... . 01 Bidder, $22000 ..... $6,820.00 02 Bidder! ............................ $15100 -- . $4,68100 04 Bidder ..__............_..--._._.........................._..._..._.. $148.00 $4,588.00 ........_ ..................... -..---._............................ _....,....-- 05 Bidder! $148.00 --^-----...........................__...... $4,588.00 SP-KI Spring Snow Crab 15 EA $250.00 $3,750.00 ...... _............_.... 01 Bidder $220 00 .. $3,300 00 02 Bidder. ..........................._. $144 00 .---- $2,160.00 04 Bidder ..... ......_.._......_......._..- $141.00 ----.............................. $2,115.00 -_.._.._.............: ----.._ .................... OS Bidder;$141.00 _... __............._....__r-._._.._-....................... $2,115.00 SP -L Neon Flash Spiraea 2403 EA ....__............._ .. $8.00 --..........................-- $19,224.00 -- ....._. -------.................... 01 Bidder. $12.00 _........-------............_._........__T_ $28,836.00 02 Bidder ..._................_..._._..-.- $5.80 ! $13,937 40 ' 04 Bidder .. .... ......__. _... $5.7 .._ $13,697.10 ................ ........ ...... ....__> ._..._... 05 Bidder: $5.65 ! $13,576.95 --------------- SP -M Dwarf Fountain Grass 3843 EA ..._.._._......................_...._.._..- $7.00 ---._..._..................- $26,901.00 _._......._....._..................._..... - 01 Bidder, $12.00 i --....................................... .....--- -.. $46,116.00 ! 02 Bidderl _-T._-._................_._ $5.80 $22,289.40 04 Bidder $5.70 $21,905.10 05 Bidder' $5.65 ! $21,712.95 SP-NElijah Blue Fescue 4905 EA $5.00 $24,525.00 ............ 01 Bidder $4.00 1 19,620.00 ! 02 Bidder' $2.80 ---........._..__...._..--- $13,734.00 ' 04 Bidder $2.70 j $13,243.50 ----...................... __.._..-_.� __..__.._...._..__ 05 Bidder! $2.75 ! �� _-._.................... ... $13,488.75 -----.._.._ ...- -._......................__....._- ------ SP-0Calgary Carpet Juniper 376 E k - .......--.._ - ----.-............................_.......----- $10.00 $3,760.00 ...._. .._.... - --......... ......... _........ __..._...----._.................. 01 Bidder' $24.00 ... --- - $9,024.00 02 Bidder' ---._...._..._..- - $9.05 $3,40_.2....80 04 Bidder $8.80 $3,308.80 -._.-..............................- ---- ................. _... ---- OS Bidder; $8.85 $3,327.60 SP -P Stella DeOro Day Lily 178 EA --. -.._ __.._..._......_._ $10'00 ............... $1,780.00 ----... -.......... - -. -T_...__....._........---- O18idder $12.00 - .._...r_._ ............._.._.....,.... $2,136.00 ! 02 Bidder; ----.--.__... $6.30 ' $1,121.40 04 Bidder $6.20 !; . $1,103.60 __..- -.......--- ..............._.._....--..--�............ OS Bidder $6.20 _.- -- ._.<.... _.........._..._..- $1,103.60 -----._....................... - -................ _..._....... -----......._. ........................_..�.-.-. SP -Q Irrigation System 1 LS $84,000.00 $84,000.QO 01 Bidder. $64,000.00 $64,000.00 01 Bidder! $128,000.00 $128,000.00 ! 04 Bidder $125,250 00 $125,250.00 ---- ...... 05 Bidder. $125,180.00: -- ..._._._ $125,180.00 SP -R Site Lighting and Electrical 1 LS - - $157,500.00 $157,500.00 - - --.. ......_ 01 Bidder: $120,000.00 ....-- . $120,000.00 02 Bidder - $121,000.00 _........ $121,000 00 04 Bidder - --.... $133,800 00 $133,800.00' ........... ....._.:_ -- OS Bidder. $132,263.00: -- $132,263.00 - -- _...._...... 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 14 SP -C SP -G SP -K SP -0 Li opwimmenomentswre-tmergent ............... 3016 JCYJ. $20 _25 $61,074.00 01 Bidder $18.00 .................... $54,288.00 1 02 Bidder' .................... $14.20 . . ... ... . ......... $42,827.20 04 Bidder $15.50 $46,748.00 05 Bidder', $16.50 $49,764.00 _"o ded Lawn 7340 SF $0.30 $2,202.00 ............. 01 Bidder $0.38 T $2,789.20 1 02 Bidder! . .......... $0.33 ..... ...... .... ........... $2, 422.20 04 Bidder $0.32 ................... $2,348.80 05 Bidder, $0.30 ........... $2,202.00 ...... .............. Landscape Edging ..... ............... - .............. LF $1.00 $310.00 01 Bidder $1.00 310.00 02 Bidder i ...... $4.40 .... . .... .......................... ................ .310 $1,364.00 04 Bidder $4.30 ............. $1,333.00 05 Bidder. $4.30 _Ba !k Mulch. ........ . ........$27.......... 721 CY $4o.00 $28,840.00 . 01 Bidder: $38.00 . .... ,398.00 02 Bidder' .... ................ .._ ............ . ............ .. ............. $43.80 $31,579.80 04 Bidder $43.00 ......... . ........ $31,003.00 05 Bidder, $42.90 $30,930.90 .............. Boulders . . ...... . ........... LS $1000.00 01 Bidder :if $1,800.00 $1,8w.00 02 Bidder! $977.00 ........ . ..... . . ........ $977.00 04 Bidder $958.00 ........ .. . . ....... . $958.00 05 Bidder' $957.50 ........... $957.50 Meridian Sign/Hards.. .c.....a..pe ................ .... ...... I LS $38,500.00 01 Bidder! $1,000.00 j $1,000.00 1 02 Bidder, ............ $20,300.00 . .......... $20,300 00 04 Bidder . .$....3.8,500.00 $19,570.00 ......... $19,570.00 05 Bidder. $20,589.00 j ................... $20,589.00 Shadernaster Honeylocust . ................. . .. . ........... 80_ EA $250.00 J_ $20,000.00 01 Bidder. $220.00 i $17,600.00 1 02 Bidder'! ............ $144.00 --- ........... $11,520.00 04 Bidder . . ........ $141.00 $11,280.00 t. 05 Bidder! $141.00 .. ...... $11,280.00 . . ......... ..................... . .. .. .. .............................. . ... JChanticleer . ........... 22 EA $25oj�q. J_ �5,500.00 1 01 Bidder $220.00 .... . .... . . . . . ............ $4,840.00 02 Bidder' . . . . ................... . .. $151.00 ......... . . $3,322.00 04 Bidder $148.00 $3,256.00 ......... 05 Bidder $148.00 . . ..... . .......... . . . $3,256.00 . .......... .......... ...... . . ............. . ... --------- Colorado Layered Spruce ...._.....----._............_.__--.._.......^.---......_.. 8 EA $250.00 $2,000.00 01 Bidderi $140.00 .............. $1,120.00 02 Bidder' . ..... . .... -- - --- $149.00 $1,192.00 04 Bidder $146.00 . $1,168.00 05 Bidder. $146.00 $1,168.00 . . ...... ... .. .. . . ....... . . . .......... . . ..... . . . ........... .. 1ColumnarEnglish Oak .. . 31 EA $2so.00 $7,750.00 ... ...... .......... . .............. 01 Bidder-, $220.00 . . ....... . .. . . .............. - . .... . ... .......... . ......... . ....... . .............. - $6,820.00 102 Bidderl ....... ........... . . $151.00 .......... .......... $4,681.00 04 Bidder $148.00 ............... $4,588.00 OS Bidder, $148.00 $4,588.00 ........ . .......... . ...... ....... . . ..... Spring Snow Crab . ................. . .............. $3,750.00................... 01 Bidder! $220.00 . . .............. . . . . . . ............. . ... . $3,300.00 02 Bidder! . . ........... . .. $1 44.00 . . ............ . ................. $2,160.00 04 Bidder $141.00 ........... .............. $2,115.00 05 Bidder. $141.00 . . ............... . [Neon Flash-Spiraea ................ . 2403 EA $8.00 $19,224.00 01 Bidder .... . ............ _J $12.00 . . ............... . . . .......... . . ......... . .... ...... i $28,836.00 02 Bidder: . ........ . . .. . . . . ................. . . . $5.80 . . . . . ............ . ......... $13,937.40 04 Bidder . . . . ......... $5.70 ........ . .. $13,697.10 05 Bidder: $5.65 $13,576.95 ......... . . .......... . .. . ....... ...... . .... . . ....... . . . . .......... . . . . . ......... . Dwarf Fountain Grass ....... ... . . .... . ......... . .. . . ................... . . .... ............ . . .......... 3843 EA $7.00 $26,901.00 01 Bidder $12.00 i T _ _T $46,116.00 1 02 Bidder! ----- - $5.80 $22,289.40 04 Bidder ....... . . . . $5.70 . ............. . . . . . ......... . $21,905.10 ... ............ 05 Bidder. $5.65 .... .......... $21,712.95 ............. ... ........ Elijah Blue Fescue . . . . . ......... . . . . . . ......... . . .. . ....... 4905 EA_[ $5,00 $24,525.00 01 Bidder $4.00 1 ..... . . ......... . . . . . . .................. . . ...... .......... $19,620.00 02 Bidder! . . ... . ..... . ....... $2.80 . ... . ...... . $13,734.00 04 Bidder . . . . . ........... I $2.70 .......... . ... $13,243.50 ...... . . . 05 Bidder. $2.75 ..............---._...._o-.._-...__........1_-._ $13,488.75 ..... ...... ...... . ..... . . .................. . . ...... .. . . . ..... . ........ . . . . . . ........... . . . . .. . .................... . Calgary Carpet Juniper 376 EA $10.00 $3,760.00 01 Bidder; $24.00 -T $9,024.00 02 Bidder: $9.05 $3,402.90 04 Bidder $8.80 $3,308.80 05 Bidder: $8.85 $3,327.601 . . . ... . .......... .. ......... .. ........ . . . . . ................... Stella DeOro Day Lily 178 01 Bidder, $12.00 . . .. . . .............. $2,136.00 i 02 Bidder' . ..... ... $6.30 $1,121.40 04 Bidder .............. . . ........... . ......... . $6.20 $1,103.60 05 Bidder' $6.20 $1,103.60 ...... . ... .._.....-- . . ...... - Irrigation Irrigation System 1 LS 1 $84,000.00 1 $84,000.00 01 Bidder! $64,000.00.i...__.$64, . . ....... . ... Bidderl ........ $128,000.00 . . ...... . . $128,000 00 04 Bidder $125,250.00 . ...... ... $125,250.00 05 Bidder' $125,180.00 $125,180.00 ....... . ... 11/25/2008 CT209-01 - Meddlan Split Corridor- Phase 1 Page 15 n �J SP -R Site Lighting and Electrical 01 Bidder. $120,000.00 $120,000.00 1 02 Bidden $121,000.00 05 Bidder: $132,263.00 $132,263.00 • $157,500.00 1 $157,500.00 04 Bidder $133,800.00 , $133,800.00 Estimate 1 $488,616.00 ...................... ...................... . 01 Bidder $410,997.20 02 Bidder ............ $425,830.20 04 8►dder .....$436,675 90 05 Bidder $438.836.25 05 Bidder. Idaho Sand and Gravel Contract Totals 01 Bidder (Schedule 1a ! $2,653,325.43 Schedule 2a $110,401.40 Schedule 3a $410,997.20 $3,174,724.03 Schedule 1b $2,653,325.43 Schedule 2b $110,301.40 Schedule 3b $410,997.20 $3,174,624.03 02b Schedule 1a $2,747454.80 $126,715.00 $425,830.20 $3,300,000.00 Schedule 2a Schedule 3a Schedule lb $2,747,454.80 $126,715.00 $425,830.20 $3,300,000.00 :Schedule 2b Schedule 3b 04 Bidder ,Schedule 1a .... _- ...... $2,926,110.00 Schedule 2a $134,063.50 :Schedule 3a $436,675.90 $3,496,849.40 Schedule lb $3,004,110.00 Schedule 2b $134,063.50 Schedule 3b $436,675.90 $3,574,849.40 05 Bidder Schedule 1a ................. $2,962,210.25 Schedule 2a $134,148.50 (Schedule 3a $438,836.25 $3,535,195:00 Schedule 1b $2,962,210.25 Schedule 2b $134,148.50 Schedule 3b $438,836.25 $3,535,195.00 11/25/2008 CT209-01- Meridian Split Corridor- Phase 1 Page 16 December 12, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Change Order Nc Trunk Sewer for $4005.06 December 16, 2008 ITEM NO. 3-B 5 with Idaho Survey Group for North Black Cat AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: IPFavc CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Emailed: JIU11 I[ 1111ulb. Materials presented at public meetings shall become property of the City of Meridian. Phone: PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 11/26/08 OWNER: Primeland Development Co. LLP CONTRACTOR: Idaho Survey Group CHANGE ORDER 15 EFFECTIVE DATE: ENGINEER: JUB Engineers Page 1 of 20 You are directed to make the following changes in the Contract Documents due to additional time and materials required by Idaho Survey Group to complete the project. Attachments: Letter of explanation and billing back up. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TDO ES: Original Contract Price Original Contract Times $ 1,717,487.31 Substantial Completion: 168 Days — May 1, 2008 Ready for Final Payment: 213 Days — June 15, 2008 days or dates Net Changes from previous Change Orders No. 1 to No. 14 Net Changes from previous Change Orders No. 1 to No. 1 $ 108,878.58 0 Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168 Days — Ma 1, 2008 $ 1,826,365.89 Ready for Final Payment: _ 213 Days — June 15, 2008 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 4005.00 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders $ 1,830,370.89 Substantial Completion: Days — 168 May 1,2008 Ready for final payment: Days — 213 June 15.2008 days or dates RECOMMENDED BY OWNER: ACCEPTED BY CONTRACTOR: By By: Date: 11/26/08 Date: 11/26/08 APPROVED BY OWNER: CIJ O Attest: T de Weerd, Mayor , City Clerk�� ,�O Date: �/ d� Date:Date: . , �, ,,.�,, !b �• Approved by City Council: lC '� North Black Cat Sewer Project Line A Change Order # 15 The additional expense requested for C/O # 15 is due to the following: 1. Re -staking of manholes that were relocated but had previously been staked by the survey company. These changes were requested and approved by JUB Engineering. This includes (Invoice 8061) SSM 2A, total hours 1 cost $120.00 (Invoice 8203) SSM 15-A, 17-A and 17A-1 total hours 5.5 cost $615.00 ( Invoice 8370) SSM 14A, 15A, 15A-1 and 11A-1 total hours 9 cost $967.50 Total $1702.50 2. Staking of centerline offsets not included in original scope. See attached proposal from Idaho Survey Group. The original scope of their contract was for offsets at the manholes. With all the movement and addition of manholes on the project it was necessary to have offsets for the pipeline to ensure that the pipe was installation was accurate. (Invoice 8172) Centerline to McMillan total hours 8.5 cost $930.00 Total $930.00 3. Staking of centerline offsets not included in original scope. (See item #2 above. (Invoice 8387) (Invoice 8512) total hours 8.5 total hours 3.5 cost $975.00 cost $397.50 Total $1,372.50 Grand total = $4005.00 All of the survey work performed for the relocation and or addition of manholes was done after the survey company had originally staked the location of the manholes and stub outs. The work performed incurred no additional construction costs with the exception of the additional work required by the survey company, e IDAHO 1450 East Watertower St_ SURVEY Suite 150 GROUP Meridian, Idaho 83642 Phone (208) 846-8570 Fax (208) 884-5399 TO: Primeland Development INVOICE NO: 8061 Frank Varriale DATE: 1/23/2008 3120 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: Dec 16, 2007 - Jan 19, 2008 TIME AND MATERIALS Professional Services Bill Hours Bill Rate Total Asbuilt SSM 2A as requested 2 Person Field Crew 1 120.00 120.00 Professional Services Total Please reference Project # and Invoice # on Check Terms: Net 30 Days A late charge of 1.5% will be added to any unpaid balance after 30 days. Profession®! Land Surveyors $120.00 1 El n 1450 East vVatertower SL. Suite 150 Meridian, Idaho 83642 P?ione (208) 846-8570 Fax (208) 884-5399 DAILY SURVEY LOO Project & EXTRA WORK A.LTMORIZATION Job No. !� Ck T � Date � — � 7 O 7— A6 e— ,?/ Crew C i JOB NO. O - z Re nested B ❑ OWNER/CLIENT -CONTRACTOROTHER °� � ❑ �®s O lk M,;roetr�"s TRAVEL 'OTA, .-T Extra Work Authorized by: Party Chief� Company Name: (Signature) Telephone No. a s IDAHO 1450 East Watertower St. SURVEY Suite Iso GROUP Meridian, Idaho 83642 Phone (208) 846-8570 Fax (208) 884-5399 TO: Primeland Development INVOICE NO: Frank Varriale 8172 3120 W. Belltower, Suite 100 DATE: 2/28/2008 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services *pp' i yds P. Professional Services for Period: Jan 20, 2008 -Feb 23, 2008 TIME AND MATERIALS Professional Services Stake centerline of road w/ grades Bill Hours gild Rate Total 2 Person Field Crew Office Technician 6.5 120.00 0.00 2 75.00 780.00 150.00 Professional Services Total $930.00 Please reference Project # and Invoice # on Check .4 late charge of 1.S% will be added t 30 Days o any unpaid balance after 30 days. Professional Land Surveyors I 4 IDAHO 1450 talc Watemower Sc SURVEY suite iso GROUP Meridian, Fdaho 83642 Ph6ne (208) 8468570 — ---- _ ^ — — - ---- Fax (208) 884-5349 DAILY SURVEY LO & EXTRA WORK AUTHORIZATION Project /l ��ACAc'- /- Seel— Tate Job IVa. 2 - 7- 07- 268 �-- p � Crew ,¢GtJ�L.T -EXTRAW0-FM JOB ]Requested B : ❑ OWNERICLIENT D.E���2TPTfON: �ecrf_y �io�i�co�c�ork;::S�a �E'ncoiiufei:e�,�tc . --- 6x- /-/e q% yo TRAVEL 10. d7— Z4S -01 ❑ CONTRACTOR OB IO!Wf alyNo. of] ts, ?,26G�/Ur9� �011!`l2 LJ OTHER HO2S 7-41� TOTAL: 1 5� Extra Work Authorized by: Party Chief (Signature) Company Name: Telephone No.�_ IDAHO 1450 East Waterrower Sr - SURVEY Su`te IS() GROUPMeridian. Idaho 83642 Lehane (208) 846-8570 (2 [max __--53, • 08) 884-5399 -' DAILY SURVEY ]LOG 8z DEXTRA WORK I£ AUTHORIZATIONProject c,ESE Date Job No. 7 Crew — / c_/ ,moi G. J TRAVEL Extra Work Authorized by: Company Name: s<. JOB NO. OWNERICLIENT j r q ,c - _Z68—oI A)O U OTHER TOTAL,: Party Chief (Signature) Telephone No. t .. <: � = IDAHO 1450 East Watertower St. SURVEY Site 150 Meridian, Idaho 83642 GROUP Phone (208) 846-8570 Fax (208) 884-5399 TO: Primeland Development INVOICE NO: -------------- Frank Varriale 8203 3120 W. Belltower, Suite 100 SATE: 3/31/2008 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services quo Professional Services for Period: Feb 24, 2008 -Mar 29, 2008 TIME AND MATERIALS Professional Services Bill Hours As -Built SSM 8A as requested Bill Raet Tota[ 2 Person Field Crew Restake Manholes 15-A and 17-A per revisions 1.5 2 Person Field Crew 120-00 180.00 Office Technician 2 120.00 240.00 Stake New Manhole 17A-1 0.5 75.00 2 Person Field Crew 37.50 Office Technician 1 0.5 120.00 120.00 75.00 37.50 Professional Services Total $615.00 Please reference Project # and Invoice # on Check Terms. Net 30 Days A late charge of 1.5% will be added to arty unpaid balance after 30 days. Professional Land Surveyors IDAH SURV Y :;_ryt, sr saGRou 14SO East Watertower St Suite 150 Meridian, ldaho 83642 P4,me (208) 8.6-8570 Fax (708) 884-5399 DAILY SURVEY LOG Project 8t EXTRA'WOP-K AUTHORIZATION Job No. &L :_&L CAT -C>4 _ Date 3_ Z S -a " Crew �! / g: c Company Name: (Signature) — ��. Telephone No. i a IDAHO SURVEY [ 450' East Watertower St Suite 150 GROUP Meridian, Idaho 83642 I— 8--tl Phone RG8P846-9570 (8) 8$4-5399 DAl LY SURLY LOG Project EXTRA, WORK AUTROR'ZATION Job No. T€�' Bate Crew �i� I DAELy SURVEY LOG Project & FEXTI2A. WORK AUTHORIZATION �SErPr/ Job No. - Date ----- --1�—� Crew — AG � c 1450 EastW...tower Sc Suite 150 Meridian, 1'daho.83642 'kbne (30.8); 846-8570 Fax (20a) SK53'99 TRAVEL ' JOB NO. ❑ OWNER/CLIENT ❑CONTRACTOR ❑ O 7 HER I TOTAL: I /, .r Extra Work Authorized by: 1 Company Name: (Signature) ]Party Chief Telephone No. y IDAHO 1450 E. Waterfower 8t. SURVEY 'Suite 160 GROUP {Meridian, ID 83642 TO: Primeland Development Frank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: TIME AND MATERIALS Professional Services Stake revised Manhole #14-A & Stubout 2 Person Field Crew Office Technician ` Restake Manholes 15A & 15A-1 2 Person Field Crew Office Technician Stake Centerline Offset Finish Grade Reference Stakes 2 Person Field Crew Office Technician Stake Revised Sewer SSM 11A-1 & Stubout 2 Person Field Crew Office Technician Professional Services Total INVOICE NO: 8370 DATE: 4/30/2008 Mar 30. 2008 - Apr 26, 2008 Bill Hours Bill Rate 1 75.00 75.00 1 120.00 0.5 Total 2 0.5 120.00 240.00 75.00 37.50 2 0.5 120.00 240.00 75.00 37.50 1.5 120.00 180.00 1 75.00 75.00 1 120.00 0.5 120.00 75.00 37.50 Please reference Project # and Invoice # on Check Terms: Net 30 Days A late charge of 1.5% will be added to any unpaid balance after 30 days. Phone (208)846-8570 Fax (208)884-5399 ProfeSSiOna/ Land Surveyors, $967.50 t J t I D -AH `O SURVEY �RaUF .DAILY SURVEY LOG Project EXTRA WORK AUTHORIZATION Job No. 07—Zb$ ate �b l Crew 14 SO East Waverco,, Sc Suite (SO Meridian, Idaho 83642 'hone (208) 846-8570 Fax (208) B8.4-5394 11- UMPany tvame: Telephone No. 0 IDAHO SURVEY GROUP DAILY SURVEY LOG & EXTRA WORK AUTHORIZATION Project /1! �l.tc.Fr,�T Date sA Job No. 0-7— Crew . 1450 Easc Watercower Si Suite I SO Meridian. Idaho 83642 Phone (208) 846-8570 Fax (208) 884-5399 DESCRIPTION: Specify Limits of Work, Station Interval, No. of Pis. Set, Problems Encountered, etc. HOURS Re nested B OWNER/CLIENT 1 ❑ CONTRACTOR ❑ OTHER DESCRIPTION: Specify Limits of Work, Station Interval, No. of Pts. Set, Problems Encountered, etc. HOURS TRAVEL TOTAL: Extra Work Authnri7.Pd hv- TRAVEL TOTAL: EXTRAWOR TJOB NO. Re nested B OWNER/CLIENT 1 ❑ CONTRACTOR ❑ OTHER DESCRIPTION: Specify Limits of Work, Station Interval, No. of Pts. Set, Problems Encountered, etc. HOURS TRAVEL TOTAL: Extra Work Authnri7.Pd hv- Company N (Signature) s ul Ly t L21C;d Telephone No._ IDAHO I ISO Easc Waceriower St. SURVEY suite ISO GROUP Meridian. Idaho 83642 Phone (208) 846_8570 Fax (208) 884-5399 DAILY SURVEY EY LOG Project & EXTRA WORD AUTHORIZATION Job No. `' ``+� r/ Date Crew!4` G 7-- EXTRAWORK -ItUGJLCU 15y: LJ OWNER /CLIENT DES CRIPTION: Specify "nits of Work, station tei aN 1, No. oPis. Set, ProblemsEncountered, etc. :�A- 17 - TRAVEL Extra Work Authorized by: Company Name: (Signature) Party OTHER FOURS TOTAL: Telephone No. Y <a IDAHO 1450 Easy Watertower $t SURVEY Suite 150 GROUP Meridian. Idaho 83642 Phone (208) 846-8570 Fax (208) 884-5399 DAILY SURVEY LOG Project EXTRA WORK AUTHORIZATION _ Job No. =`��� D® .Date p U— 2 k 0/ Crew NEXT A'�oRK Requested By: JOB NO. DESCRIPTION: El OWNER/CLIENT ❑ CONTRACTOR Specify Limits of Work, Station Interval, No. of Pts. Set, Problems Encountered, etc. TRAVEL OTHF-R- 7 HOURS P. Extra Work Autborized by: Company Name: (Signature) Party TOTA,:I Telepbone No. IDAHO 1460 E. Watertower St. SURVEY Suite 150 GROUP Meridian, ID 83642 TO: Primeland Development Frank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 INVOICE NO: 8387 DATE: 5/22/2008 n PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: Apr, 26 2008 - May 24, 2008 TIME AND MATERIALS Professional Services Stake Centerline FG Offsets 2 Person Field Crew Office Technician Professional Services Total Bill— Flours 7.5 1 Bill Rate 120.00 75.00 D 5 JUN 1 d 2008 'U] By lot Please reference Project # and Invoice # on Check Terms: Net 30 Days A late charge of 1.5% will be added to arty unpaid balance after 30 days. Phone (208)846-8570 Fax (208)884-5399 Profession./ Land Surveyors Total 900.00 75.00 $975.00 IDAHO SURVEY 1450 EastWacerower Sc Sure 150 G R«U p Meridian, Idaho 83642 phone - -' (208) 84b_8570 Fax (208) 884-5399 DAMy SURVEY LOG Project c& EXTRA WORK AUTHORIZATION Job No. o - 7" 15,,, `" Date Crew �t,�/, ---•r4..y ,.vine: .`--t,..L.�,ucJ - ------- Telephone No. i t IDAHO SURVEY q5O EiStW21:e row, Sc Sure ISO GROUP Meridian. Idaho 8364.2 —.._.._ _ ph"" (208 - - -•- - ---_._._ -- - .. )896-8570 - - _-, - Fax (208) 884-5399 DAILY SURVEY LOG Project& EXTRA WORD AU'I'JJORIZATION !v 13/uGc� Svrv�v Job No. d7 _ Z68 Bate 5-- 5 _ ,r�e + Crew L% DESCRIPTION: Specify xfy Limits of Word Stati©g..Ixitervad, No. of Pts. Set, Problems Encountered, etc. HOU12S VEL TOTAL: LReguested TRAWO By: . ❑ OWNER/CLIENT OB N®. 07 -�68-ol DESCRIPTION: ❑ CONTRACTOR SPe Y Limits of Work,. Stati4iz. I�if r � �I. No. o£ Pts. Set, Problems Encountered, etc. OTE[ER!,Zo HOURS TRAVEL TOTAL: 1 1746 Extra Work Authorized by: L Company Name: (Signature) Party Chief Telephone No. IDAHO 1450 E. WatertowerSt. SURVEY Suite 150 GROUP Meridian, ID 83642 TO: Primeland Development Frank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: TIME AND MATERIALS INVOICE NO: 8512 DATE: 6/26/2008 May 24, 2008 - June 21, 2008 Professional Services Bill Hours Stake Centerline FG Offsets on Remainder of Road 2 Person Field Crew 3 Office Technician 0.5 Professional Services Total I� JUL 0 9 2008 By ---J ,6 21 Bill Rate 120.00 75.00 Please reference Project # and Invoice # on check Terms- Net 30 Days X late charge of I.5% will be added to ¢.y unpaid balance after 30 days. Phone (208)846-8570 Fax (208)884-5399 Professional Lane! Surveyors r Total 360.00 37.50 $397.50 4 IDAHO SURVEY GROUP DAILY SURVEY LOO Project EXTRA WORK AUTHORIZATION fit, �tQ�+ Date Job No. O?_�8 `a°cve- Crew -T 1450 East Watertow<_r Sc. Suite 150 Meridian, Idaho 83642 Phone (208) 846-8570 Fax (208) 884_5399 EXT"WoRK Requested B : JOB NO. ❑ OWNER/CLIENT ❑ CONTRACTOR DESCRIPTION: Specify Limits of Wq Station Interval, No. of Pts. Set, Problems Encountered, etc. Zb'rt C7 E TRAVEL OTHER HOURS TOTAL: 1 8 � Extra Work Authorized by: Party Chief Company Name: (Signature) Telephone No. 0 To: Jaycee Holman; Tara Green; Keith Watts; Kathy Wanner Frown Max Jensen, Capital Projects Manager CC: Clint Dolsby, P.E., Acting City Engineer Date: 12/8/2008 Ra: Proposed Agenda Item for December 16, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the December 16 2008 City Council. agenda, under Consent Agenda, for Council's consideration: Change Order No. 15 with Primeland Development Co.. LLP — North Blade Cat Trunk Sewer (Construction) Attached is Change Order No. 15 with Primeland Development for the construction of the North Blade Cat Trunk Sewer project. This additional work is for additional time and materials required by Idaho Survey Group to complete the project. The Change Order is for an additional $4,005.06 (less than 1 % increase to the original contract amount). Recommended Council Action: The Public Works Department recommends that City Council approves and signs Change Order No. 15 with Primeland Development Co., LLP. Thank you for your consideration. Please contact me if you have any questions. 0 Page 1 i PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 11/26/08 OWNER: Primeland Development Co. LLP CONTRACTOR: Idaho Survey Group CHANGE ORDER 15 EFFECTIVE DATE: ENGINEER: JUB Engineers 0 Page 1 of 20 You are directed to make the following changes in the Contract Documents due to additional time and materials required by Idaho Survey Group to complete the project. • Attachments: Letter of explanation and billing back up. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ 1,717,487.31 Substantial Completion: 168 Days — May 1, 2008 Ready for Final Payment: 213 Days —June 15, 2008 days or dates Net Changes from previous Change Orders No. 1 to No. 14 Net Changes from previous Change Orders No. 1 to No. 1 $ 108,878.58 0 Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168 Days — May 1. 2008 $ 1,826,365.89 Ready for Final Payment: _ 213 Days — June 15, 2Q08 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 4005.00 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Days —168 May 1 2008 $ 1,830,370.89 Ready for final payment: Days —213 June 15,2008 days or dates RECOMMENDED BY OWNER: W,v W-.0"Ai Date: 11/26/08 APPROVED BY OWNER: Date: Date: 1Z j+ OF Approved by City Council: Date: ACCEPTED BY OR Bv- Date: 11/26108 Tammy de Weerd, Mayor Attest: ,*rmtrs ., City Clerk :)X-KP.e Wfnat, Date: 9 North Black Cat Sewer Project Line A Change Order # 15 The additional expense requested for C/O # 15 is due to the following: Re -staking of manholes that were relocated but had previously been staked by the survey company. These changes were requested and approved by JUB Engineering. This includes (Invoice 8061) SSM 2A, total hours 1 cost $120.00 (Invoice 8203) SSM 15-A, 17-A and 17A-1 total hours 5.5 cost $615.00 ( Invoice 8370) SSM 14A, 15A, 15A-1 and 11A-1 total hours 9 cost $967.50 Total $1702.50 2. Staking of centerline offsets not included in original scope. See attached proposal from Idaho Survey Group. The original scope of their contract was for offsets at the manholes. With all the movement and addition of manholes on the project it was necessary to have offsets for the pipeline to ensure that the pipe was installation was accurate. (Invoice 8172) Centerline to McMillan total hours 8.5 cost $930.00 Total $930.00 3. Staking of centerline offsets not included in original scope. (See item #2 above. (Invoice 8387) total hours 8.5 cost $975.00 (Invoice 8512) total hours 3.5 cost $397.50 Total $1,372.50 Grand total = $4005.00 All of the survey work performed for the relocation and or addition of manholes was done after the survey company had originally staked the location of the manholes and stub outs. The work performed incurred no additional construction costs with the exception of the additional work required by the survey company, ! DA H o 1450 East Watertower St. SURVEY suite Iso GROUP Meridian, Idaho 83642 Phone (208) 846-8570 Fax (208) 884-5399 TO: Primeland Development INVOICE NO: 8061 Frank Varriale DATE: 1/23/2008 3120 W. Beiltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: Dec 16, 2007 -Jan 19, 2008 TIME AND MATERIALS Professional Services Bill Hours Bill Rate Total Asbuilt SSM 2A as requested 2 Person Field Crew 1 120.00 120.00 Professional Services Total Please reference Prajecr Nand /rrvoice # ore Check Terms. Net 30 Days A late charge oJl.S% will be added to may u"Pa&balance after 30 days Professional Land Surveyors $120.00 0 1450 East Watertower SG Suite 150 Meridian,ldaho 83642 Phone (208") 946-8570 Fax (208) 884-5399 D►AM x SURVEY ]LOG Projectc& EXTRA WORK AUTHORIZATION Job Date �! — 07 No. 4 7-A6 e-_ Crew $, 0 IDAHO 1454 East Watertower St. SURVEY suite Iso GROUPMeridian, Idaho 83642 Phone (248) 846-8570 Fax (208) 884-5399 TO: Primeland Development INVOICE NO:-~� Frank Varriale 8172 3120 W. Belltower, Suite 100 DATE: 2/28/2008 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Add[ Services 5 Professional Services for Period: Jan 20, 2008 - Feb 23, 2008 TIME AND MATERIALS Professional Services Bili Hours Bill Rate Stake centerline of road w/ grades Total 2 Person Field Crew 6.0.00 Office Technician 2 120.00 780.00 2 75.00 150.00 Professional Services Total Please reference Project # and invoice # on Check Tems. Met 30 Days A laze charge of 1.5/ will be added to any repaid balance after 30 days. Professional Land Surveyors $930.00 0 0 I DAH0 1450 East WAtertower Sc SURVEY Suite ISO GROUPer'dtan, Idaho $3642 Phone (208) 846-8670 rax (261 j 884-S399 DAMY SURVEY LOG & EXTRA WORK AUTHORIZATION; ]Project /� fjfQ?L ��eY Date lob No. _ p7. g Crew �w/Gr EXTRAWORK Requested $v: nW -- 6"ez �e YDG<g TRAVEL JOB NO. 07- 7-6,0 -o J (ENT I I n CONTRACTOR Shatift.a�,-PZo, of'.tc TOTAL: Extra Fork Authorized by: (Signatures Pasty Chief Company Name: TeIeplhone No. 0 ............................ • 1450 EastWatercower Sc. Suite IS0 Meridi-. Idaho 83642 Phona (208') 846-8570 - ---. i`— (208) 884-5399 DAILY SURVEY LOG &� EXT P'A WORK �'U�O�ATTON Project �.1/#c/f�,4T` ��,Q Dane Job No. Crew W Extra Work Authorized by: �L LSAAamrt:) Company Name: Telephone No. / 0 • z IDAHO 1450 East Watertower St. SURVEY Suite 150 Meridian, Idaho 83642 GROUP Phone (208) 846-8570 Fax (208) 884-5399 TO: Primeland Development INVOICE NO: Frank Varriale 8203 3120 W. Belitower, Suite 100 DATE: 3!3112008 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Add[ Services Oro Professional Services for Period: Feb 24, 2008 - Mar 29, 2008 TIME AND MATERIALS Professional Services Bill Hours As -Built SSm 8A as requested Bill Rate Total 2 Person Field Crew Restake Manholes 15-A and 17-A 1'S per revisions 120-00 180.00 2 Person Field Crew Office Technician 2 Stake New Manhole 17A-1 0.5 120.00 75.00 240 00 2 Person Field Crew 37.50 Office Technician 1 0.5 120.00 00 75.00120 37.50 Professional Services Total Please reference Project # and Invoice #,11 Check —paid A late charge of 1.5% will - added to �1' lied ha lance after 30 days. Professional land Surveyors $6%oo 0 IDAHO SURVEY GROUP JDAILY SURVEY LOG Projectrojecf &EXTRA WORK AUTI[ORIZA-TON 3Lar � Cn-r' Joh No. — Sb#.J,�'�L Date Crew�.- 1450 Fast Wareriower $G Suite 150 Meridlan, ldaho 83&¢2 Ph-- (208) 845-8570 Fax (208) 884-6399 Company Name: (aEgaature) - -- Telephone No. 0 i IDAHO 1450'East WaC'rFW yer SL SURVEY Suite i5o Gl' ou p Meridi-.Idaho 83642 — _ --- — Phane (i )..i846-8570 Fax {zo8j 884-5399 DAILY SURVEY LOG Project kl & EXTRA WORK AUM®RIZATiON Job No. TredF Hate Crew 0 tDAH 0 SURVEY GROUP 1450 Ep tVYatertower Sc Suite [so Meridian, Idaho -83642 Phone (309).84$-85.70 Fau Cmg?'$K5399 DAILY SURVEY LOG Project & )EXTRA WORK .A UTHORIZAITON �s Job Na. -? _ .. Q Date rew —2— `"---- JE'G IDAHO 1450 E. Water#ower St. SURVEY Su to 150 GROUP meridian, !D 83612 TO: Primeland Development Frank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: TIME AND MATERIALS Professional Services Stake revised Manhole #14-A & Stubout 2 Person Field Crew Office Technician Restake Manholes 15A & 15A-1 2 Person Field Crew Office Technician Stake Centerline Offset Finish Grade Reference Stakes 2 Person Field Crew Office Technician Stake Revised Sewer SSM 11A-1 & Stubout 2 Person Field Crew Office Technician Professional Services Total 0 INVOICE NO: 8370 DATE: 4/30/2008 Mar 30. 2008 - Apr 26, 2008 Aft -Hours Bill Rate Total 2 120.00 240.00 0.5 75.00 37.50 2 0.5 120.00 240.00 75.00 37.50 1.5 120.00 180.00 1 75.00 75.00 1 120.00 120.00 0.5 75.00 37.50 Please reference Project k and brvoice # on check Ternrs_ Net 30 Days A late charge of 1.5% will be added to any unpaid balance after 30 days Phone (208)896-8570 Fax (208)884-5399 Professional Land Surveyors $967.50 0 0 DAILY SURVEY LOG & EXTRA WORK AUT"ORZZATION Project A4 Blmom Jots No. Q?-ZbS Sew u- Date Crew } lir f 450 East Warercowe, Sc Seute I So Meridian, Idaho 83642 phone (20$) 846-8570 (208) 884-5399 Company Name - Telephone No. 0 • IDAHO 1450 Easr Wacercower St SURVEY suite +So Mendian. Idaho 83642 GROUP Phone (208) B4&8570 Fax (208) 884-5399 DAILY SURVEY LOG & EXTRA WORK AUTHORIZATION Project /� i�tstc,Nr,��_��.f�' bate Gp Job No. Crew EXTRAWORK - JOB NO. Re nested B : OWNERICLIENT I LlCONTRACTOR r�CRIPTION: Specify Limits of Work, Statiou Interval, No. of Pts. Set, problems ]Encountered, etc. TRAVEL Extra Work Authorized by: (Signature) Company (Mame: - Party OTHER HOURS TOTAL: Telephone No.� 0 • IDAHO SURVEY GROUP 1450 East Wacercower Sr. since Iso Meridian. Idaho 83642 Phone (208) 846-8570 Fax (208) 8845399 DAILY SURVEY LOG & EXTRA WORK AUTHORIZATIOIN Project A-1 &ic4, ,a -- Job No. �='�_S�r��:� ��s.Q�/ Date � —0111� Crew !iG Z 7— EXTRA WORK Re nested B JOB NO. OWNER/CLIENT CONTRACTOR l3ESCRIPTiON: Specify Limits of Work, Station Interval, No_ of Pts, Set, Problems OTR Encouutere etc. 11OURS TRAVEL TOTAL: Extra Work Authorized by: Party Company Name: {Signature) Telephone No_ • IDAHO SURVEY GROUP 1450 East WaterEQWer St Suite 150 Meridian, Idaho 83642 Phone (208) 8-46-8570 Fax (208) 884-5399 DAILY SURVEY LOG Project EX'T'RA WORK AUTHORIZATION Job No. D Date 2!— -2 6 3 �f Crew EXTRA WO DESCRrmON: S .� `•'• ',•` U c()NTRACTOR P dfy Limits of Work, Station Interval, Na, of Pts. Set, Problems Eneountered, etc. TRAVEL Extra Work Autborized by: Company Name: TOTAL: Party (Signature) Telephone No. r HOURS IDAHO 1450 E. Watertower 8t. SURVEY Suite 150 GROUP Meridian, ID 83642 TO: Primeland Development Frank Varriale 3920 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Biackcat Road, Addl Services • INVOICE NO: 8387 DATE: 5/22/2008 Professional Services for Period. Apr, 26 2008 - May 24, 2008 TIME AND MATERIALS Professional Services Stake Centerline FG Offsets 2 Person Field Crew Office Technician Professional Services Total Will Hours Bill Rate Total 7.5 920.00 900.00 1 75.00 75.00 3 JUN 10 2008 By 101 S please reference Project # and lnvorce # on Check %rms: Net 30 Days A tate charge of 1. S% wiil be added to any unpaid balance after 30 days. Phone (208)84&8570 Fru (208)884-5349 Professional Land Surveyors $975.00 el"' IDAHO SURVEY i 45U E Wate+tewer S, Suite ! So GROUP MIndun.Idaho 83642 Phone (208) 845-8570 88-5399 DAILY SURVEYLOO Project & EXTRA WORK AUMORIZATION Job No. Date Crew -------------- L i DESCRIPTION: See' P xty Limits of Work, Station Interval, No. of Pts. Set, Problems Encouatered, etc. HOURS VEL EXT WORK Re nested 8 : [j OWNER/ TSI SCRIP TION: Specify Limits of Work,. Encountered, etc. _ TO'N'AL: NO. PL --of CONTRACTOR �in4Intere.�l,.1�0: vi -Pts_ Set, Problems OTHER [OURS Extra Work Authorized by - Company Name. (Signature) TOTAL: I -3 Party Chief �`— TeIephone IVa. IDAHO SURVEY 1450 LastWatertowar Sc Suite 150 GROUP Merid>an• Idaho 83642 - - Phone (zoe) 846-857o -- • _ _ FaX (208} 884-s399 DAILY SURVF I,OG Project _Al-�'l�e O�'QRLZA fl0N Job No. .7 _ ��& Date Crew DESCRIPTION: Sec" F sy Lred, wor_ Statioa.In'terval, No. of Pts- Set, Problems Encountered, etc- _ HOURS VEL EXTRAWORK Re nested l3 : OWNER/CLiENT 013 NO. DESCRDMON: g e. C Specify Limits of Wyor' " Sta f6h:Ini Encountered, etc. TRAVEL Extra Work Authorized by: Company Name: TOTAL; 5>7 -2,69F-ol O'NTRACTOR j rva. 101- of Pts- Set Problems HOURS �A 12-TAL: ! �- (Signat�ej Party Chief Telephone No. 0 IDAHO 1450 E. Watertower 5t. SURVEY Suite 150 GROUP Meridian, ID 53642 TO: Primeland Development Prank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services INVOICE NO: 8512 DATE: 6/2612008 Professional Services for Period: May 24, 2008 -June 21, 2008 TIME AND MATERIALS Professional Services Stake Centeriine FG Offsets on Remainder of Road 2 Person Field Crew Office Technician Professional Services Total Bill Hours Bill Rate Total 3 120.00 360.00 0.5 75.00 37.50 � L1 JUL 0 V 2008 By 2� $397.50 Please reference Project it and Invoice N on check Terms. Mel 30 Days A late charge of f .5% -ifl be added to any unpaid balance after 30 days. Phone (208)846-8570 Fax (208)884-5349 Professional Land Surveyors • IDAHO SURVEY GROUP 0 DAMP SURVEY LOG & EXTRA WORK AUTHORIZATION Project e11, 5I tcjr_,4 Job No. O?_fig �s''4v`°'''- Date Crew 1450 East Watertower St. Suite 150 Meridian, Idaho 83642 Phoria (208) 846.8570 F (208) 884.5349 EXTRAW 1DESCRIP'noN: �a of n a(eA TRAVEL Specify Limits of Encountered, etc. h terv4 No, of Pts. Set, Problems HOS 10TA L: I JExtra Work Authorized by: L Coanpanq Name: (Signature) Party Chief Telephone No. December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-C REQUEST Change Order No. 16 with Idaho Survey Group for North Black Cat Trunk Sewer for $6,782.50 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS See aftached OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CHANGE ORDER 16 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 11/26/08 EFFECTIVE DATE: OWNER: Primeland Development Co. LLP CONTRACTOR: Primeland Development Co. LLP ENGINEER: JUB Engineers Page 1 of 8 You are directed to make the following changes in the Contract Documents due to the additional 4% for processing change orders + direct admin costs. d 0 Attachments: Time cards, contract paragraphs and summary of costs. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ 1,717,487.31 Substantial Completion: 168 Days — May 1, 2008 Ready for Final Payment: 213 Days — June 15, 2008 days or dates Net Changes from previous Change Orders No. 1 to No. 15 Net Changes from previous Change Orders No. 1 to No. 15 $ 112,883.58 0 Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168 Days — May 1, 2008 $ 1,830,370.89 Ready for Final Payment: _: 213 Days — June 15, 2008 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 6782.50 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders $ 1,837,153.39 Substantial Completion: Days —168 May 1.2008 Ready for final payment: Days — 213 June 15.2008 days or dates RECOMMENDED BY OWNER: Date: 11/26/08 APPROVED BY OWNER: M -- ACCEPTED BY CONTRACTOR: By: Date: 11/26/08 /e Attest: T y de Weerd, Mayor v[�c Date: J zly l-�F Date: 1 i- n— o b Date: C �! Approved by City Council: If f$ r we 4ss'h'�� Administrative Fees- Primeland Development above $65,000.00 Total: Change Orders 1 thru 15 $ 112,883.58 4% Fee due Primeland Development per Section 8 "Change Orders to Construction Contract" $ 4,515.34 Direct Administrative Costs above 4% of change orders per Section 10. B. "Method of Payment." $ 2,267.16 Total due Primeland above Contract amount: $ 6,782.50 per person and per occurrence, and property damage with a limit of One Million Dollars ($1,000,000.00) per occurrence, naming both DEVELOPER and CITY as co -insureds. G. A provision that the contractor shall indemnify CITY and DEVELOPER from any and all claims by third persons arising out of the performance of the contract H. A provision that the contractor shall comply with all applicable laws, rules, and regulations, and that the contractor shall secure all applicable permits and pay all applicable fees. I. A provision providing at least a one (1) year warranty on the operation and materials of the Project from the contractors, which warranty shall be assignable to CITY. J. DEVELOPER shall have the right to rely upon instructions and the authority of the City Engineer. 6. Conditions Precedent to Execution of Construction Coniractis). Prior to execution of any construction contract, the following conditions shall be satisfied. A. DEVELOPER shall obtain written approval from CTTy of the form and terms of such construction contract, including but not limited to DEVELOPER's failure to obtain a construction contract that contains the provisions required by this Agreement, but which approval shall not otherwise be unreasonably withheld or delayed. B. Any easements required for the Project or the construction thereof shall be deeded to CITY and recorded prior to construction of the Project. 7. DEVELOPER and CITY Responsibility for Costs. Because the DEVELOPER will construct sanitary sewer improvements, as shown on Exhibit `B", at the request of the CITY, it is mutually agreed that the cost of the Project will be reimbursed as set forth herein," subject to actual cost verification by City. DEVELOPER shall fund 100% of the cost of the Project, estimated at $1.717.484.31, as detailed in Paragraph 10 below, with reimbursement from the CITY in accordance with the provisions of this Agreement: CITY warrants to DEVELOPER that it has sufficient funds on hand for payment of its share of the costs pursuant to the terms of this Agreement. Change Orders to Construction Contract. DEVELOPER shall obtain the written approval of CITY before approving any change order to the construction contract. In the event of a change order, CITY and DEVELOPER shall execute an amendment to this Agreement to record the amount of the change order to be reimbursed to DEVELOPER, if any. The project management fee to Primeland Development Company, L.L-P. for any change order may be four (4%) percent of any additional project costs if determined appropriate by the CITY. 9. Campletion of the Project. A. Upon final completion of the Project, DEVELOPER shall furnish to CITY written certification that the Project has been completed in accordance with the approved plans. COOPERATIVE CONSTRUCTION AND REDABURSEMENT AGREEMENT — Page 3 of 13 Within fifteen (15) days after delivery of the certificate of completion, CITY shall either accept the same or provide a written itemization of those matters it reasonably finds to be non -conforming with the approved plans, in which case DEVELOPER shall promptly cause the remediation of all non -conforming matters by the contractors. DEVELOPER shall not be liable for any defaults, omissions, or failures of the contractors unless DEVELOPER failed to exercise reasonable care in the performance of its duties. DEVELOPER warrants to the CITY that it will perform its duties pursuant to this agreement with reasonable care. B. Upon completion of the Project, DEVELOPER shall deliver to CITY comprehensive as built drawings for the Project, signed and stamped by a licensed professional engineer, in both a reproducible, printed format, on both mylar and in electronic files in AutoCAD format. C. Upon completion of the Project, DEVELOPER shall complete all paperwork necessary to assign to CITY the contractor's one (1) year warranty of the work and materials on the Project. D. Upon completion of the Project, DEVELOPER shall represent and warrant that the Project is free and clear of all liens and encumbrances not created by or with the written consent of CITY. 10. Reimbursement to DEVELOPER. A. Estimated Total Reimbursement. Because DEVELOPER will construct the Project, CITY shall reimburse to DEVELOPER 100% of project costs, with the total reimbursement to the DEVELOPER estimated at $1,717.484.31. The estimated total reimbursement for the North Black Cat Trunk Sewer is as follows: 1. Construction Bid (Brown Construction) $1,578,937.31 2. Project Management (Primeland Development) $ 65,000.00 3. Engineering $ 60,000.00 4. Survey $ 9,300.00 5. Testing and inspection verification $ 4,250.00 Total $1,717,487.31 B. Method of Payment. To receive payment, DEVELOPER will provide CITY with a written invoice for each Reimbursement Payment. Upon receipt of such invoice, CITY will pay such invoice within forty-five (45) days after receipt, provided that DEVELOPER is in compliance with all other terms and conditions of this Agreement. The invoice from DEVELOPER shall have attached to it all invoices and billings from contractors, engineers, and expenses of contract management verifying the total actual project costs for which DEVELOPER is seeking a Reimbursement Payment. COOPERATIVE CONSTRUCTION AND REMMURSEMENT AGREEMENT — Page 4 of 13 Primeland Development Company, LLP 3120 W Belltower, Suite 100 Meridian, ID 83646 Phone: 888-3323/Fax: 888-3323 Bill To: City of Meridian 33 E Idaho Avenue Meridian, ID 83642 Item Contractor Construction Bid Brown Construction Project Management Primeland Development Engineering RiveRidge Engineering Survey Idaho Survey Group Testing & inspection Change Order #1 Brown Construction Change Order #2 Brown Construction Change Order #3 Brown Construction Change Order #4 Brown Construction Change Order #5 Brown Construction Change Order #6 Brown Construction Change Order #7 Brown Construction Change Order #8 Brown Construction Change Order #9 Brown Construction Change Order #10 Idaho Survey Group Change Order #11 Idaho Survey Group Change Order #12 Brown Construction Change Order #13 Brown Construction Change Order #14 Brown Construction Change Order #15 Idaho Survey Group Change Order #16 Primeland Development Invoice Date: November 25, 2008 Terms: Upon Receipt Description Amount $ 1,578,937.31 $ 65,000.00 $ 60,000.00 $ 9,300.00 $ 4,250.00 Original Estimate $ 1,717,487.31 Deletion of Bore #1 $ (23,198.00) Remove concrete at connection point- Manhole #1A $ 400.00 Remove bridge foundation/unsuitable material $ 17,820.00 Imported trench backfill $ 11,360.00 Imported trench backfill $ 13,952.00 Added time for hauling $ - Imported trench backfill/Manhole 17A1 $ 24,721.00 Manholes: Bellhaven Sub and Coleman Sub $ 13,166.00 Imported trench backfill/Manhole $ 22,885.00 Idaho Survey Group- Time & Materials $ 435.00 Idaho Survey Group- Time & Materials $ 435.00 Imported trench backfill $ 12,534.00 60" manhole not installed $ - Clarification of pipe specs $ 14,368.58 Idaho Survey Group- Time & Materials $ 4,005.00 Direct Admin. Costs- Primeland above $65000 $ 6,782.50 Change order totals $ 119,666.08 Adjustments: Original estimate + change orders $ 1,837,153.39 Engineering credit: $ (8,750.34) Testing & inspection credit: $ (4,250.00) Total adjustments: $ (13,000.34) Total contract less adjustments: $ 1,824,153.05 1st payment- Sept. 18, 2008 $ 1,286,186.31 Final payment now due: $ 537,966.74 -Vt/EEKLY TIME CARD V2003 RM a 4K409 d'FMPLOYEE'S NAME a. _Aj Aj J�� Z _' I NO. EMPLOYEE'S NAME WEEK ENDING, -):�c DATE: 4 & (n t JOB NAME OR NO. KIND-OFWORK DONE S. M TT-. T F S RATE AMOUNT F S HRS.. RAT 9 AMOUNT (n 2 3 6 to 4 11 1?ftAz' 7 4 12- 12� 6 fi8 f.7 10 RR TOTAL REGULAR TIME TOTAL OVERTIME APPROVED BY: DATE PAID: TOTAL OVERTIME WITHHOLD I.I.C.4- CHECK NO. MEDICARE=A--... TOTAL EARNINGS TOTAL DEDUCTIONS NET PAY WEEKLY TIME CARD 02003 RED G 4K409 EMPLOYEE'S NAME NO.EEK E DING: 7)<) DATE q JOB NAME OR.NO.FIRS.FIRS. T F S RATE AMOUNT 2 4 12 12� 6 fi8 10 TOTAL REGULAR TIME 11 TOTAL OVERTIME APPROVED BY: WITHHOLD S.D M;DICARE, STATE W.H. TOTAL EARNINGS TOTAL DEDUCTIONS DATE PAID: CHECK NO. NET PAY WEEKLY TIME CARD 02003 RM 0 4K409 FMPLOYEE'S NAME ' NO. WEEK ENDING: DATE JOB NAME OR NO. KIND OF WORK DONE S., m T W/T� F S HRS, RATE AMOUNT F 1 2 3 a 6 7 8 9 10 11 as '� 3 `T 3 t k DATE_ 2, ' 6 p��j c )ala NAME OR NO. en ® s c s M T S1? T _ F S HRS. RAYIE AMOUNT 1 . dAJ` a�sT- 2 2° 3 14, ? f 6 0z �__ g� 3 AA r�spn�na 1V fl ¢ Ca �J 5 / TOTAL REGULAR TIME. TOTAL OVERTIME a �/ ' _ qq APPROVED 8Y: WITHHOLD S.D.I. F.I.CA MEDICARE STATE W.H. TOTAL EARNINGS TOTAL DEDUCTIONS DATE PAID: CHECK NO. NET PAY WEEKLY TIME CARD ©2003 13MFORMo 4K409 EMPLOYEE'S NAME - NO. WEEK END GG: DATE_ p��j c )ala NAME OR NO. KIND OEVitORK NE.S: - M T S1? T _ F S HRS. RAYIE AMOUNT 1 . dAJ` a�sT- 2 2° 3 14, ? f 6 0z �__ 3 AA r�spn�na 1V G-+ ¢ Ca �J 5 / a 6 = 7 8 i 9' 10 TOTAL REGULAR TIME (, �c✓ a ` 17 TOTAL OVERTIME _ A APPROVED RY: WITHHOLD S.D.L. E.I.C.A. MEDICARE STATE W.li. TOTAL EARNINGS 4 TOTAL DEDUCTIONS DATE PAID: CHECK NO. NET PAY - WEEKLY TIME CAR® ©2003 REMIF0idM0 4K409 wAre rAlLI I CHECK NO. NET PAY WEEKLY TIME CAR® 02003 REDI 0 4K409 APPROVED BY* wAre rAlLI I CHECK NO. NET PAY WEEKLY TIME CAR® 02003 REDI 0 4K409 1] To: Jaycee Holman; Tara Green; Keith Watts; Kathy Wanner From: Max Jensen, Capital Projects Manager CC: Clint Dolsby, P.E., Acting City Engineer • Date: 1218/2008 Re: Proposed Agenda Item for December 16, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the December 16 2008 City Council agenda, under Consent Agenda, for Council's considerallon: Change Order No 16 with Primeland Development Co., LLP — North Black Cat Trunk Sewer (Construction) Attached is Change Order No. 16 with Primeland Development for the construction of the North Black Cat Trunk Sewer project. This additional work is for Primeland Development Co., LLP additional time for processing grange orders and direct administration costs (as noted In the executed reimbursement agreement). The Change Order is for an additional $6,782.50 (less than 1 % increase to the original contract amount). Recommended Council Action: The Public Works Department recommends that City Council approves and signs Change Order No. 16 with Primeland Development Co., LLP. Thank you for your consideration. Please contact me if you have any questions. 0 Page 1 0 • CHANGE ORDER 16 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 11/26/08 EFFECTIVE DATE: OWNER: Primeland Development Co. LLP CONTRACTOR: Primeland Development Co. LLP ENGINEER: JUB Engineers Page 1 of 8 You are directed to make the following changes in the Contract Documents due to the additional 4% for processing change orders + direct admin costs. • Attachments: Time cards , contract paragraphs and summary of costs. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIAM: Original Contract Price Original Contract Times $ 1,717,487.31 Substantial Completion: 168 Days - May 1. 2W8 Ready for Final Payment: 213 Days - June 15, 2008 days or dates Net Changes from previous Change Orders No. I to No. 15 Net Changes from previous Change Orders No. I to No. 15 $ 112,883.58 0 Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: _ 168 Days — MU 1.2008 $ 1,830,370.89 Ready for Final Payment: _ 213 Days - June 15, 2008 days or dams Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 6782.50 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Days —168 May 1.2008 $ 1,837,153.39 Ready for final payment: Days — 213 June 15.2008 days or dams RECOMMENDED BY OWNER: MEMO _��r► �.�r Date: 11/26/08 APPROVED BY OWNER: Date: / Z1 -y /Or Date: Approved by City Council: ACCEPTED BY CONTRACTOR: Date: 11 /26/08 Attest: Tammy de Weerd, Mayor William G. Berg, Jr., City Clerk Date: • • Administrative Fees- Primeland Development above $65,000.00 Total: Change Orders 1 thru 15 $ 112,883.58 4% Fee due Primeland Development per Section 8 "Change Orders to Construction Contract" $ 4,515.34 Direct Administrative Costs above 40A of change orders per Section 10. B. "Method of Payment." $ 2,267.16 Total due Primeland above Contract amount: $ 6,782.50 low Per person and per occurrence, and property damage with a limit of One Million Dollars ($1,000,000.00) per occurrence, naming both DEVELOPER and CITY as co -insureds. G. A provision that the contractor shall indemnify CITY and DEVELOPER from any and all claims by third persons arising out of the performance of the contract. H. A provision that the contractor shall comply with all applicable laws, rules, and regulations, and that the contractor shall secure all applicable permits and pay all applicable fees. 1. A provision providing at least a one (1) year warranty on the operation and materials Of the Project from the contractors, which warranty shall be assignable to CITY. I DEVELOPER shall have the right to rely upon instructions and the authority of the City Engineer. 6. Conditions Precedent to ExMition of Con t nstr ction_Cosrtrac ts). Prior to execution of any construction contract, the following conditions shall be satisfied: I DEVELOPER shall obtain written approval from CITY of the form and terms of such construction fit, including but not limited to DEVELOPER°s failure to obtain a construction contract that contains the provisions required by this Agreement, but which approval shall not otherwise be unreasonably withheld or delayed. B. Any easements required for the Project or the construction thereof shall be deeded to CITY and recorded prior to const w iou of the Project. 7. DEVELOPER and CITY Res�ongbility for Costs. Because the DEVELOPER will construct sanitary sewer improvemenW, as shown on Exhibit "B", at the request of the CITY, it is mutually agreed that the cast of the Project will be reimbursed as set forth herein," subject to actual cost verification by City. DEVELOPER shall. fiend 1000/0 of the cost of the Project, estimated at 11,717-484,31, as detailed in Paragraph 10 below, with reimbursement from the CITY in accordance with the pravisioms of this Agreement. CITY warrants to DEVELOPER that it has sufficient funds on hand for payment of its share of the costs pursuant to the teams of this Agreement. 8. Chance Orders to Construction CotEgg DEVELOPER shall obtain the written approval of CITY before approving any change order to the construction contract. In the event of a change order, CITY and DEVELOPER sbail execute an amendment to this Agreement to record the amount of the change order to be reimbursed to DEVELOPER, if any. The project management fee to Primeland Development Company, LJ --P. for any change order may be four (414S) percent of any additional project costs if determined appropriate by the CITY. 9. Completion of the Project. A. Upon final completion of the Project, DEVELOPER. sh&U fiunxsh to CITY written certification that the Project has been completed in accordance with the approved plans. COOPERATM CONSTRUCTION AND REIIaURSEMBNT AMEIDMU - Page 3 of 13 Within fifteen (15) days after delivery of the certificate of completion, CITY shall either accept the same or provide a written itemization of those matters it reasonably finds to be non -conforming with the approved plans, it, which case DEVELOPER shad Promptly cause the remediation of all non -conforming matters by the contractors. DEVELOPER shall not be liable for any defaults, omissions, or failures of the contractors unless DEVELOPER failed to exercise remonable care in the performance of its duties. DEVELOPER warrants to the CITY that it will perform its duties pursuant to this agreement with reasonable care. B. Upon completion of the Project, DEVELOPER shall deliver to CPTy comprehensive as -built drawings for the Project, signed and st wqW by a licensed professional engineer, in both a reproducible, printed format, on both mylu and in electronic files in AutoCAD format. C. Upon completion of the Project, DEVELOPER shall complete all paperwork necessary to assign to MY the contractor's one (1) year warranty of the work and materials on the Project. D. Upon completion of the Project, DEVELOPER shall represent and warrant that the Project is free and clear of all liens and encumbrances not created by or with the written consent of CITY. 10. Reimbursement to DEVELOPER. A. Estimated Total Reimbursement. Because DEVELOPER will construct the Project, CITY shall reimburse to DEVELOPER 100% of project costs, with the total reimbursement to the DEVELOPER estimated at $1.717.484.31. The estimated total reimbursement for the North Black Cat Trunk Sewer is as follows: 1. Construction Bid (Brown Consfinmtion) $1,578„937.31 2. Project Management (Primeland. Development) $ 65,000.00 3. Engineering $ 60,000.00 4. Survey $ 9,300.00 5. Testing and inspection verification $ 4,250.00 Total $1,717,487.31 B. Method of Payment. To receive payment, DEVELOPER will provide CITY with a written invoice for each Reimbursement Payment. Upon receipt of such invoice, CITY Will pay such invoice within forty-five (45) clays after Tee�ipt, provided that DEVELOPER. is in compliance with all other terms and conditions of this Agreement. Tile invoice from DEVELOPER shall have attached to it all invoices and billings from contractors, engineers, and expenses of contract management verifying the total actual project costs for which DEVELOPER is seeking a Reimbursement Payment. COOPERATIVE CONSTRUCTION AND RE]MBURSEMENT Ate— page 4 of 13 • Primeland Development Company, LLP 3120 W Belitower, Suite 100 Meridian, ID 83646 Phone: 888-3323/Fax: 888.3323 Bill To: City of Meridian 33 E Idaho Avenue Meridian, ID 83642 • Invoice Date: November 25, 2008 Terms: Upon Receipt Item Contractor Description Amount Construction Bid Brown Construction $ 1,578,937.31 Project Management Primeland Development $ 65,000.00 Engineering RiveRidge Engineering $ 60,000.00 Survey Idaho Survey Group $ 9,300.00 Testing & inspection $ 4,250.00 Original Estimate $ 1,717,487.31 Change Order #1 Brown Construction Deletion of Bore #1 $ (23,198.00) Change Order #2 Brown Construction Remove concrete at connection point- Manhole #1A $ 400.00 Change Order #3 Brown Construction Remove bridge 1bundationfunsuitable material $ 17,820.00 Change Order #4 Brown Construction Imported trench backfill $ 11,360.00 Change Order #5 Brown Construction Imported trench backfill $ 13,952.00 Change Order #6 Brown Construction Added time for hauling $ - Change Order #7 Brown Construction Imported trench bacifill/Manhole 17A1 $ 24,721.00 Change Order #8 Brown Construction Manholes: Belthaven Sub and Coleman Sub $ 13,166.00 Change Order #9 Brown Construction Imported trench backfill/Manhole $ 22,885.00 Change Order #10 Idaho Survey Group Idaho Survey Group- Time & Materials $ 435.00 Change Order #11 Idaho Survey Group Idaho Survey Group- Time & Materials $ 435.00 Change Order #12 Broom Construction Imported trench backfill $ 12,534.00 Change Order #13 Brown Construction 60" manhole not Installed $ - Change Order 014 Brown Construction Clarification of pipe specs $ 14,368.58 Change Order #15 Idaho Survey Group Idaho Survey Group- Time & Materials $ 4,005.00 Change Order #16 Primeland Development Direct Admin. Costs- Primeland above $65000 $ 6,782.50 Change order totals $ 119,666.08 Original estimate + change orders $ 1,837,153.39 Adjustments: Engineering credit: $ (8,750.34) Testing & inspection credit: $ (4,250.00) Total adjustments: $ (13,000.34) Total contract less adjustments: $ 1,824,153.05 1st payment- Sept. 18, 2008 $ 1,286,186.31 Final payment now due: $ 537,966.74 WEEKLY TIME CARD . _ • ... ® as r (92003 RW 0 4K409 . _ WEEKLY TIME CARD @2003 RM a 4K409 .,N MA NOT=- v -- 1/�i+7A� flY1/lf r�yrl� .�■.-..:�Nomom �: MONO ENNIENNINEW NEON E -TOTAL REGULAR TIME ■:�rr■�e�e; WEEKLY TIME CARD . _ • ... ® as r (92003 RW 0 4K409 . _ -- 1/�i+7A� flY1/lf r�yrl� .�■.-..:�Nomom �: MONO ENNIENNINEW NEON E MEEKLY TIME SCAR® EMPLOYEE'S NAME 0 NO. WEEK EN )NG: 0 02003 MEMO 4K409 DATES^ joB NAME CDR Nb.. ' . ' KIPdU:ti€1N(3RIt DONE S: TZ1: T 1A�: ,."�Tj . S HRS. RASE AMOUNT 22F 3:1 i 1 MINE jjllr`�ll IF 1, ® 4 r S 6 11 y 7 MEMO 8 A 9 - n SO TOTAL REGULAR TIME f a TOTAL OVERTIME APPROVED BY: WITHHOLD SDd. FJ.CA MEDICARE STATE W.H. TOTAL EARNINGS TOTAL DEDUCTIONS .j BATE PAID: CHECK NO. .:., ,-:.,,..:... -..::- _-.r.,...:..v..,e: �-_...W:,:,., d ._era- .. , +.mt.,,�;=x.;s:e r�,�,.�;a..- .—�.e.:~�•.,... - -. ,..� . NET PAY +�:..o- .......v...,,..... -.-c. .....-� «_�,® 1 MINE jjllr`�ll IF 1, 11 MEMO NZ., I .® -- -- WEEKLY TIME CARD @2003 0 4K409 o. o • � a e� ro a • , : mill" YriitiiiG� _ EEKLYWTIME Coit® 02003 PMEMO 4K409 0 • December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-D REQUEST Memorandum of Understanding with IAFF AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into this day of December, 2008, between the City of Meridian ("City") and the International Association of Fire Fighters Local 4627 ("Union"). WHEREAS, Appendix A to the current Collective Labor Agreement ("CLA") between the City and the Union, effective October 1, 2007 — September 30, 2010, provides that State of Idaho Certification is a requirement for all Fire Fighter pay levels listed in Appendix A, as well as for promotions to the next rank and to work out of class to the position of Driver; and WHEREAS, there is no longer the ability to gain a State of Idaho Firefighter III certification because the state has decided to no longer offer this certification; and WHEREAS, the City and the Union still wish to preserve the contractual requirement for appropriate Firefighter III certification in order for a Firefighter to obtain the pay grade of Firefighter III and to be eligible for promotion to Firefighter 3 and to work out of class as a Driver, NOW, THEREFORE, the City and the Union hereby agree as follows; 1. The new Firefighter 3 pay grade and requirements shall be negotiated during the parties' 2009 wage re -opener. 2. Firefighter/Paramedic Brian Peterson has met the old requirements of the State of Idaho Firefighter 3 and shall be eligible for promotion to Firefighter 3. Brian will also be eligible to promote to driver and work out of class as long as all other requirements of the current CLA are met. o, William Allen, President I.A.F.F. Local 4627 4� - r- � Z �- -/,", Ron Anderson, Fire Chief Meridian Fire Department Tammy a eerd, Mayor City of Meridian /,,-? - /.esr Date f2 ,1206 Date /.-)--/& -D� Date 0 MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into this day of December, 2008, between the City of Meridian ("City") and the International Association of Fire Fighters Local 4627 ("Union"). WHEREAS, Appendix A to the current Collective Labor Agreement ("CLA") between the City and the Union, effective October 1, 2007 — September 30, 2010, provides that State of Idaho Certification is a requirement for all Fire Fighter pay levels listed in Appendix A, as well as for promotions to the next rank and to work out of class to the position of Driver; and WHEREAS, there is no longer the ability to gain a State of Idaho Firefighter III certification because the state has decided to no longer offer this certification; and WHEREAS, the City and the Union still wish to preserve the contractual requirement for appropriate Firefighter III certification in order for a Firefighter to obtain the pay grade of Firefighter III and to be eligible for promotion to Firefighter 3 and to work out of class as a Driver, NOW, THEREFORE, the City and the Union hereby agree as follows; 1. The new Firefighter 3 pay grade and requirements shall be negotiated during the parties' 2009 wage re -opener. 2. Firefighter/Paramedic Brian Peterson has met the old requirements of the State of Idaho Firefighter 3 and shall be eligible for promotion to Firefighter 3. Brian will also be eligible to promote to driver and work out of class as long as all other requirements of the current CLA are met. William Allen, President I.A.F.F. Local 4627 Ron Anderson, Fire Chief Meridian Fire Department Tammya eerd, Mayor City of Meridian Date Date Date L_J • December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-E REQUEST Resolution — Reappointment of David Moe to P&Z Commission AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See aHached 0 0 CITY OF MERIDIAN RESOLUTION NO. Od - &3P BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, REAPPOINTING DAVID MOE TO SEAT 4 OF THE MERIDIAN PLANNING & ZONING COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code Title 2, Chapter 2 established the Meridian Planning and Zoning Commission, its members and terms of their appointments; and WHEREAS, David Moe was appointed in January, 2004 to Seat 4 of the Planning & Zoning Commission with a term to expire January, 2009; and WHEREAS, David Moe may be reappointed to Seat 4 of the Planning & Zoning Commission to a term of 6 years to expire in January, 2015; and WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the citizens of the City of Meridian to approve the respective reappointment of Commissioner Moe as recommended by Mayor De Weerd and described herein; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, effective immediately, David Moe shall be reappointed to Seat 4 of the Meridian Planning & Zoning Commission, which term shall run through January, 2015. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 16 day of o , 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this 160 -day of , 2008. APPROVED: Mayor Tankm ATTEST: 0 By:I Ll 8 is - -0�- ( S Jaycee L. Holman, City Clerk ' 9 � RESOLUTION FOR RE -APPOINTMENT OF DAVID MOE - MERIDIANS ZO G COMMISSIONER -1 ��ir►r►rir itnt��� December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-F REQUEST CDBG Subrecipient Agreement with Habitat for Humanity AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 • SUBRECIPIENT AGREEMENT FOR USE OF PY08 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT is entered into this 16th day of December, 2008, by and between the City of Meridian ("City"), a municipal corporation organized under the laws of the State of Idaho, and Boise Valley Habitat For Humanity, a nonprofit corporation organized under the laws of the State of Idaho ("Subrecipient"). WHEREAS, City is an entitlement community, and as such has applied for and received funds from the United States Government under Title I of the Housing and Community Development Act of 1974, Public Law 93-383, i.e. Community Development Block Grant ("CDBG") funds; and WHEREAS, Subrecipient, as the local affiliate of Habitat for Humanity International, is committed to working toward a decent, affordable home for everyone in Ada County, and to that end uses volunteer labor and donated or discounted materials to build safe, simple, decent, affordable homes, which are sold to LMI families using no -interest mortgages, with no profit to Subrecipient, which activity complements the objectives of the CDBG program; and WHEREAS, City and Subrecipient wish to enter into a cooperative agreement for the investment of CDBG funds in Subrecipient's programming during Program Year 2008; NOW, THEREFORE, it is agreed by the parties hereto as follows: I. STATEMENT OF WORK A. Purpose. Subrecipient agrees that it shall use City's PY08 CDBG funds in the amount of sixty thousand dollars ($60,000) to purchase at least one (1) parcel for the purpose of building thereon affordable housing for an LMI family. Subrecipient shall be responsible for administering its PY08 CDBG funds in a manner satisfactory to City and consistent with any and all standards required as a condition of providing these funds. B. National Objective. Subrecipient certifies that the activities carried out City's PY08 CDBG funds provided by City under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CFR § 570.208. Specifically, Subrecipient's activities under this agreement shall benefit low/moderate income persons (24 CFR § 570.208(a)(2)(C)). C. Levels of accomplishment. This project will provide for at least one (1) family to have decent, affordable housing. In addition to the normal administrative services required as part of this Agreement, Subrecipient agrees to document and report on each and all of the following outcomes: 1. Number of housing units built; 2. Number of housing units, if any, occupied by elderly, HIV+, or homeless persons; 3. Number of housing units qualified as Energy Star homes; PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 1 OF 17 • 4. Length of time for which affordability of housing is guaranteed; and 5. Income level, ethnicity, and number of each individual provided housing. D. Staffing not funded. Subrecipient agrees that no CDBG funds will be utilized for staffing, except as required for both in-house and third party administration of this grant. E. Performance Monitoring. City will monitor the performance of Subrecipient against goals and performance standards required herein. Substandard performance as determined by City will constitute non-compliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within thirty (30) days after being notified by the City, Agreement suspension or termination procedures will be initiated. F. Time of Performance. Services of Subrecipient under this Agreement shall start on or before December 24, 2008 and shall be completed by August 31, 2009. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other assets, including program income. G. Progress Reports. Subrecipient shall submit regular Progress Reports to City in the form, content, and frequency as required by City. Subrecipient shall submit the first Progress Report to City within seven (7) days of February 1, 2009. If Progress Reports are delinquent, draw requests will not be processed until the delinquency is cured. Progress Reports must contain information on outcome -based measurements as outlined in this Agreement. II. ADMINISTRATIVE REQUIREMENTS A. Uniform administrative requirements. Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR § 570.506. B. Financial Management. 1. Budget. Subrecipient agrees that it shall use City's PY08 CDBG funds in the amount of sixty thousand dollars ($60,000) to purchase at least one (1) parcel for the purpose of building thereon affordable housing for an LMI family. City may require a detailed budget breakdown, and Subrecipient shall provide such information in a timely fashion, and in the form and content prescribed by City. 2. Supplementation of other funds. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. 3. Accounting Standards. Subrecipient agrees to comply with 24 CFR §§ 84.21 through 84.28, and further agrees to: adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary PY08 SUBRECIPIENT AGREEMENT - HABTrAT FOR HUMANITY PAGE 2 OF 17 source documentation for all costs incurred. 4. Cost Principles. Subrecipient shall administer its program in conformance with OMB Circular A-122, "Cost Principles for Non -Profit Organizations." These principles shall be applied for all costs incurred, whether charged on a direct or indirect basis. 5. Certification of financial management system. Payments shall be contingent upon HUD's certification of Subrecipient's financial management system in accordance with 24 CFR § 84.21. 6. Subrecipient Orientation Workshop. Subrecipient agrees to meet with City's CDBG Program Administrator prior to submitting the first draw request to City. City will not process draw requests unless and until the Subrecipient attends this meeting. C. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including, but not limited to, those required by the Federal regulations specified in 24 CFR § 570.506, and: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; c. Records required to determine the eligibility of activities for CDBG funding; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f. Financial records, as required by 24 CFR §§ 84.21 through 84.28 and 570.502; g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K, except that Subrecipient does not assume City's responsibilities under 24 CFR § 570.604 and part 52. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement. Records for non -expendable property acquired with funds under this Agreement shall be retained for five (5) years after final disposition of such property. If, prior to the expiration of the five-year period, PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 3 OF 17 • any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period, whichever occurs later. 3. Client Data. Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to: client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available for review upon City's request. 4. Disclosures. Subrecipient and City agree that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Property Records. Subrecipient shall maintain real property inventory records that clearly identify properties purchased, improved or sold. Properties retained shall continue to meet eligibility criteria. 6. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but shall not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBG funds, including program income. 7. Audits and inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fully repaired by Subrecipient within thirty (30) days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current City policy concerning audits and as applicable, OMB Circular A-133. D. Reporting and Payment Procedures. PY08 SUBREcipmNT AGREEMENT - HABITAT FOR HUMANITY PAGE 4 OF 17 0 1. Program Income. Subrecipient shall report monthly all program income as defined at 24 CFR § 570.500(a) that is generated by activities carried out with CDBG funds made available under this Agreement. The use of program income by Subrecipient shall comply with the requirements set forth at 24 CFR § 570.504. By way of further limitations, Subrecipient may use such income during the Agreement period for activities permitted under this Agreement and shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to City at the end of the Agreement period. Any interest earned on cash advances from the U.S. Treasury is not program income and shall be remitted promptly to City. At the end of the program year, City may require remittance of all or part of any program income balances, including investments thereof, held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Indirect Costs. Indirect costs are not eligible for CDBG funding. 3. Payment Procedures. City will pay to Subrecipient funds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by City in accordance with advance fund and program income balances available in Subrecipient's accounts. In addition, City reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 4. Draw requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not exceed sixty thousand dollars ($60,000). Drawdowns for the payment of eligible expenses shall be made in accordance with performance. Draw requests shall only be accepted on official City and/or HUD forms and must be completed in full to be processed. All draw requests are to be submitted monthly, no later than twenty-one (2 1) days after the end of the month for which reimbursement is being submitted. Final draw under this Agreement will be submitted by the Subrecipient no later than April 21, 2009 unless otherwise agreed in writing. 5. Funds transfer. Pursuant to 24 CFR § 570.503(b)(7), upon expiration of this Agreement, Subrecipient shall transfer to City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. E. Procurement. 1. Compliance with policies. Subrecipient shall comply with current Federal and City policies concerning the purchase of equipment and shall maintain inventory records of PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 5 OF 17 0 • all non -expendable personal property as defined by such policy as may be procured with funds provided hereunder. 2. OMB Standards. Subrecipient shall procure all materials in accordance with the requirements of 24 CFR §§ 84.40 to 84.48. 3. Travel. Subrecipient shall obtain written approval from City prior to any travel outside the Boise metropolitan area with fiends provided under this Agreement. F. Use and Reversion of Assets. The use and disposition of real property and equipment under the Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR §§ 570.502 through 570.504, as applicable, which include, but are not limited to, the following: 1. Records. Subrecipient shall maintain real property inventory records, which clearly identify properties purchased, improved or sold. 2. National Objectives met for five (5) years. Pursuant to 24 CFR § 570.503(b)(7)(i), real property that is acquired or improved, in whole or in part, with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives until five (5) years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City an amount equal to the current market value of the property, less any portion of the value attributed to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment shall constitute program income to City. Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period. 3. Sale of equipment. In all cases in which equipment acquired in whole or in part with funds under this Agreement is sold, the proceeds shall be program income, prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment. Equipment purchased with funds received under this Agreement but not needed by the Subrecipient for activities under this Agreement shall be (a) transferred to City for the CDBG program or (b) retained after compensating City an amount equal to the current fair market value of the equipment less the percentage of non- CDBG funds used to acquire the equipment. III.REAL PROPERTY ACQUISITION REQUIREMENTS A. Environmental review prior to purchase. Upon identifying a property for purchase, Subrecipient will contact City so that City may conduct a federal environmental review as required by law. Subrecipient shall allow at least 45 days for this review. Should Subrecipient need to provide earnest money to the seller, such money shall be accompanied by a contract, reviewed by City, indicating that the purchase of the property PY08 SuBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 6 OF 17 9 0 is conditioned on the property passing this statutory environmental review. B. Voluntary Acquisition Letter prior to purchase. Upon identifying a property for purchase, Subrecipient shall ensure that all of the requirements of 49 CFR §§ 24. 101 (b)(1)(i)-(iv) are met, and then send a Voluntary Acquisition Letter to the Seller, as set forth in Attachment A hereto, via certified U.S. mail, return receipt requested. Subrecipient shall retain the return receipt. Subrecipient acknowledges that, in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act, owner -occupants who move as a result of a voluntary acquisition are not eligible for relocation assistance, but tenant -occupants displaced as a result of a voluntary acquisition may be entitled to relocation assistance and must be so informed per 49 CFR § 24.2(a)(15)(iv) and 49 CFR Part 24, Appendix A § 24.2(a)(15)(iv). C. Compliance with federal laws. Subrecipient agrees to provide relocation assistance to persons (families, individuals, businesses, nonprofit organizations and farms) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. Subrecipient specifically agrees to comply with: 1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR Part 24 and 24 CFR § 570.606(b), which compliance shall include, but shall not be limited to, Subrecipient's sending a Voluntary Acquisition Letter as set forth herein; 2. The requirements of 24 CFR § 570.606(c) governing the Residential Anti - displacement and Relocation Assistance Plan under sections 104(d) of the HCD Act; and 3. The requirements in 24 CFR § 570.606(d) governing optional relocation policies. D. Land Covenants. 1. Change of use and reversion of assets restriction. The Subrecipient shall ensure that the property continues to meet one of the CDBG National Objectives. Upon acquisition of title to the parcel, Subrecipient shall record with the County Assessor's Office a restriction ensuring that the use of the property shall continue to meet a CDBG National Objective for a minimum of five (5) after the expiration of this Agreement. 2. Nondiscrimination covenant. This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and 24 CFR 570.601 and 602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that PY08 SuBRECIl'IENT AGREEMENT - HABITAT FOR HUMANITY PAGE 7 OF 17 City and the United States are beneficiaries of and entitled to enforce such covenants. Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. IV. EMPLOYMENT AND LABOR CONDITION REQUIREMENTS A. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and the Executive Order 11246 as amended by Executive Order 11375 and 12086. B. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR § 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status or status with regard to public assistance. Subrecipient will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. C. ADA section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 706) which prohibits discrimination against the handicapped in any Federally -assisted program. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. D. Notifications. 1. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 2. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 8 OF 17 0 0 E. Prohibited Activity. Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities; sectarian, or religious activities; lobbying, political patronage, and nepotism activities. 1. Political activities. Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act (Title V, Chapter 15, U.S.C.). 2. Religious activities. Subrecipient agrees that funds provided under this Agreement will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization in accordance with the Federal regulations specified in 24 CFR § 570.2000). F. Labor standards. Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis -Bacon Act as amended; the provisions of Agreement Work Hours and Safety Standards Act; the Copeland "Anti -Kickback" Act (40 U.S.C. §§ 276a, 276c, and 327); and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. Subrecipient shall maintain documentation which demonstrates compliance with the hour and wage requirements of this part. Such documentation shall be made available to City for review upon request. Subrecipient further agrees that all Contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with Federal requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR, Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient of its obligation, if any, to require payment of the higher wage. G. Section 3 of the Housing and Urban Development Act of 1968. 1. Compliance. Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701) ("Section 3"), the regulations set forth in 24 CFR Part 135, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City, Subrecipient and any of Subrecipient's subrecipients and/or subcontractors. Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's subrecipients and subcontractors, their successors and assigns, to sanctions. 2. Subcontract language. Subrecipient further agrees to include the following language PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 9 OF 17 0 0 in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low and very low income residents of the project area and Agreements for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low income persons residing in the metropolitan area in which the project is located." . 3. Employment of low- and very -low-income persons. Subrecipient further agrees to ensure that opportunities for training and employment arising in connections with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction projects are given to low and very -low income person residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low and very low income persons within the service area of the project or the neighborhood in which the project is located, and to low and very low income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including. reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to business concerns that provide economic opportunities for low and very low income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns which provide economic opportunities to low and very low income residents within the service area of the neighborhood in which the project is located, and to low and very low income participants in other HUD programs. H. Conflicts of Interest. Subrecipient agrees to abide by the provisions of 24 CFR §§ 84.42 and 570.61 lm, which include, but are not limited to, the following: 1. Code of Conduct. Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of Agreements supported by Federal funds. 2. Contract selection. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. 3. Self-interested contracts and nepotism. No persons who exercises or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with who they PY08 SuBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 10 OF 17 0 0 have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a "covered person" includes any person who is an employee, agent, consultant, officer, or elected or appointed official of City, the Subrecipient, or any designated public agency. I. Lobbying. Subrecipient hereby certifies that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal Agreement, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal Agreement, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. Subrecipient will require that the following language of paragraph (d) of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not let less that $10,000 and not more than $100,000 for each such failure." V. ENVIRONMENTAL CONDITIONS A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq., relating to inspection, monitoring, entry reports, and information, as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3. Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R. Part 50. PY08 SUBRECIPmENT AGREEMENT - HABITAT FOR HUMANITY PAGE 11 OF 17 0 • B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001), Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead -Based Paint. Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead -Based Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CDBG lead based paint requirements under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children under seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. VI. GENERAL CONDITIONS A. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows: City of Meridian Attn: CDBG Program Administrator 33 E. Broadway Avenue Meridian, Idaho 83642 Boise Valley Habitat For Humanity Attn: CDBG Grant Administrator 704 S. Latah St Boise, Idaho 83705 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other parry in the manner herein provided. PY08 SUBRECIPtENT AGREEMENT - HABITAT FOR HUMANITY PAGE 12 OF 17 0 0 B. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including, but not limited to, 24 CFR Part 570. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this Agreement. C. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Subrecipient shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. D. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming, shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees, participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. E. Workers' Compensation. Subrecipient shall provide Workers' Compensation Insurance coverage for all employees involved in the performance of this Agreement. F. Insurance and bonding. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft, fraud and/or undue physical damage. Further, Subrecipient shall comply with the bonding and insurance requirements of 24 CFR §§ 84.31 and 84.48. G. Grantor Recognition. Subrecipient shall publically recognize the role of City in providing services under this Agreement. H. Amendments. The parties hereto may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organizations, and approved by City's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be PY08 SUBRECIPIENT AGREEMENT -HABITAT FOR HUMANITI' PAGE 13 OF 17 0 undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. I. Termination. 1. Notice of termination. Either party may terminate this Agreement by, at least 30 days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 2. Partial termination. Partial terminations of the Scope of Service as set forth herein may only be undertaken with the prior approval of City. 3. Work completed. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports of other materials prepared by Subrecipient under this Agreement shall, at the option of City, become the property of City, and Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. 4. Termination for convenience. In accordance with 24 CFR § 85.44, suspension or termination of the Agreement, in whole or in part, may occur for convenience. 5. Termination for material noncompliance. In accordance with 24 CFR § 85.43, suspension or termination of the Agreement, in whole or in part, may occur if Subrecipient materially fails to comply with any term of this Agreement, which shall include, but shall not be limited to, the following: a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; b. Failure by Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission by the Subrecipient to City reports that are incorrect or incomplete in any material respect. 6. Penalty for material noncompliance. In addition to suspension or termination of this Agreement and/or any other remedies as provided by law, upon a finding of material noncompliance, City may declare Subrecipient ineligible for any further participation in City CDBG programming. In the event there is probable cause to believe Subrecipient is in noncompliance with any applicable rules or regulations, City may withhold up to fifteen (15) percent of said Agreement funds until such time PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 14 OF 17 11 as Subrecipient is found to be in compliance by City, or is otherwise adjudicated to be in compliance. J. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City; provided, however, that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. K. Subcontractors. 1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. 2. Monitoring. Subrecipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. 4. Selection Process. Subrecipient shall undertake to insure that all subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City Purchasing Policy and/or local, state, or federal laws. 5. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. L. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. M. Severability. If any provision of this Agreement is held invalid, the reminder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. N. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. O. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 15 OF 17 0 0 to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either parry becomes entitled to the benefit thereof, notwithstanding delay in enforcement. P. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. SUBRECIPIENT: Boise Valley Habitat for Humanity -Tfl-,�AA - 14,1,4 By: T Irom Lay Exec tive Director STATE OF IDAHO ) ss: County of ) I HEREBY CERTIFY that on this -W+ day of bwvA6✓, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared Tom Lay, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WIT WHEREOF, I have hereunto set my hand and affixed my official seal, the da�,al eii certificate first above written. tea. � � �a 1 Q •�o �_ �` Notary Public for Idaho e n = Residing at �l�l Sal , Idaho My Commission Expires: 3 ©a� OF CITY: City of Meridian By: TamVe Weerd, Mayor Attest: +++OFF ' i��'`e'''`s'' Jaycee olman Ci C1eiSEAL PY08 SUBRECIPIENT AGREEMENT — HABITAT FOR HUMANITY PAGE 16 OF 17 • 0 ATTACHMENT A - VOLUNTARY ACQUISITION LETTER [Subrecipient Letterhead] [Date] [Seller Name] [Seller Address] [Seller City, State, Zip Code] RE: Voluntary Acquisition Notification per 49 CFR §§ 24.101(b)(1)(i)-(iv) Dear [Seller Name]: Boise Valley Habitat for Humanity is interested in acquiring property you own at [Address] for a proposed project which may receive funding assistance from the U.S. Department of Housing and Urban Development (HUD) under HUD's Community Development Block Grant (CDBG) program. The CDBG funds that may be used to purchase this property were awarded to the City of Meridian as an Entitlement City, and Boise Valley Habitat for Humanity is a subrecipient of such funds from the City of Meridian. Federal law requires us to advise you of the following. Neither Boise Valley Habitat for Humanity nor the City of Meridian will pursue the acquisition of your property if our negotiations fail to result in an amicable agreement for the purchase of your property. The market value of the property is believed to be [$Amount]. Boise Valley Habitat for Humanity is prepared to offer you [$Amount] to purchase your property at [Address]. Please contact us [by date/at your convenience] if you are interested in selling your property. If you have any questions about this notice or the proposed project, please contact [Name, Title] at [contact info]. Sincerely, [Signature] [Name, Title] PY08 SUBRECIPIENT AGREEMENT - HABITAT FOR HUMANITY PAGE 17 OF 17 0 9 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-G REQUEST Wastewater Treatment Plant Expansion Project Task Order No. 4 Amendment No. 1 with Carollo Enaineers for $121.300.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: -� MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. a 0 TASK ORDER NO.4 AMENDMENT No. 1 SCOPE OF SERVICES CITY OF MERIDIAN PUBLIC WORKS (OWNER) AND CAROLLO ENGINEERS, A Professional Corporation (ENGINEER) This Amendment No.1 to Task Order No. 4, is issued by the OWNER and accepted by the ENGINEER pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated the 15t' of November, 2004 in connection with: CITY OF MERIDIAN BIOSOLIDS IMPROVEMENT PROJECT PURPOSE The ENGINEER's scope of services, time of completion and compensation shall be amended as set forth herein, for extension of time for Construction Period Services, for the City of Meridian, Wastewater and Biosolids Improvement Projects. ENGINEER's SERVICES ENGINEER shall provide additional construction period services as described in Task Order No. 4, which shall include project management, office engineering services, contract administration, field inspection and resident engineering. TIME OF COMPLETION The scope of services in Task Order No. 4 was based on a total construction period of twenty four (24) months from contractor's notice -to -proceed to final -completion, originally anticipated to end October 2008. Amendment No. 1 is estimated to extend construction services through the end of January 2009. Actual contract time and scheduling will follow the contractor's actual schedule for completing the work. Record drawings will be delivered forty-five (45) following the construction period. H:\Client\Meridian—BOI\6586E30—BIOSOLIDS—CMS\Contracts\CMS Amendment\Biosolids_CMS_Amend_1_102708.doc Page 1 of 2 0 0 COMPENSATION The not -to -exceed limit for engineering fees for the work described in Task Order No. 4 is $770,000. Amendment No. 1 shall increase the total contract limit by one hundred twenty one thousand three hundred dollars ($121,300), for a total not -to -exceed limit of eight hundred ninety one thousand three hundred dollars ($891,300). The ENGINEER will invoice for this monthly on an hourly rate basis in accordance with ENGINEER's standard fee schedule in effect at the time the work is completed. Outside services for subconsultant work and other direct costs shall be reimbursed at cost plus 10 percent mark-up. Travel and subsistence will be charged at cost. The ENGINEER shall not exceed the amount defined for the services of this Amendment No.1 for Task Order No. 4 without written authorization from the OWNER. EFFECTIVE DATE IN WITNESS WHEREOF, duly authorized representatives of the OWNER and the ENGINEER have signed in confirmation of this Task Order No. 4 with the effective date this day of of 2008. CAROLLO ENGINEERS, A Pr I Corporation By. Partner By: , Partner AM CITY OF MERIDIAN PUBLIC WORKS (OWNER) By: 141 Public W rks H:%ClientlMeridian_BOR6586E30_BIOSOt.IDS CMS1Contracts\CMS AmendmentVBlosolids_CMS Amend_1_102708.doe Page 2 of 2 0 City of Meridian Public Works Dept. Memo TO: Keith Watts, Purchasing Manager Kathy Wanner, Accounting Specialist From: Clint Dolsby, P.E., Interim City Engineer CC: Tom Barry, Public Works Director Date: 12/10/2008 Ra: Proposed Agenda Items for December 16, 2008 City Council Meeting The Public Works Department respectfully requests the following items be placed on the December 16 City Council agenda, under Consent Agenda, for Council's consideration: 1. Wastewater Treatment Plant Expansion Project Task Order No 4 Amendment No 1 The Biosolids Improvement Project Is nearing completion. This construction project consists of two digesters, a centrifuge, hot water boilers and digester gas conditioning equipment. Due to changes and additions to the contract, the substantial completion date has been moved from early November to late February, 2009. To retain Carollo Engineers services for office support, field visits and record drawings an amendment to the initial contract is required. Carollo Engineers has submitted a task order, scope of work, and budget for the amendment to their construction management services for the wastewater treatment plant Biosolids Improvement Project They propose to complete the work for $121,300. This is an extension of the agreement between the City of Meridian and Carollo Engineers approved by City Council on the 2e of October, 2004 for the Wastewater Treatment Plant Expansion Project and will be charged to accounting code 3590-96170. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for the Blosollds Improvement Protect Task Order No. 4 Amendment No. 1 with Carollo Engineers for $121,300 and authorize the Mayor to sign it. 2. Task Order No. 5 — Reclaimed Water Master Planning HDR Engineering, Inc. has been selected to perform the City of Meridian's Reclaimed Water Master Plan. The first step in this process is to secure a Citywide Class A Reclaimed Water Permit •Page 1 0 0 This will be followed with the development of a Conceptual Reclaimed Water Business Plan and ultimately a Reclaimed Water Business Plan to guide our reuse program. HDR has submitted a task order, supe of work, and budget for the engineering services to develop a Citywide Class A Reclaimed Water Permit. They propose to complete the work for $50,000. This is an extension of the miscellaneous wastewater services agreement approved by City Council on the le of December, 2006 for the Engineering Services for Miscellaneous Wastewater Projects. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for Task Order No. 5 — Reclaimed Water Master Planning with HDR Engineering, Inc. for $50,000 and authorize the Mayor to sign It. 3. Task Order No. 6 — Technical Support for Heroes Park Water Reuse Demonstration — Year 1. HDR Engineering, Inc. has provided professional services for the Heroes Park Reuse Permit Application and responses to comment along with the design and construction office support, field visits and record drawings for the improvements to the park for Reclaimed Water. This task order, scope of work, and budget for the engineering services provides follow on support for the permit application, soil testing at the park and public outreach. They propose to complete the work for $33,170. This is an extension of the miscellaneous wastewater services agreement approved by City Council on the 12$1 of December, 2006 for the Engineering Services for Miscellaneous Wastewater Projects. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for Task Order No. 6 - Technical Support for Heroes Park Water Reuse Demonstration — Year 1 with HDR Engineering, Inc. for $33,170 and authorize the Mayor to sign IL Thank you for your consideration. Please contact me if you have any questions regarding any of these items. 0 Page 2 • 0 0 • TASK ORDER NO.6 CITY OF MERIDIAN (OWNER) 0 HDR ENGINEERING, INC. (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Services Agreement between the above named parties, dated January 24, 2007. SCOPE OF SERVICES CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 BACKGROUND Rapid growth in the City of Meridian has challenged City infrastructure managers to increase capacity of City public works services. Three factors are straining the services provided by the City's departments: (1) The pending effluent phosphorus limitations resulting from the Snake River Hells Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load Allocations will require a greater investment in wastewater treatment facility performance than under the current (expired) National Pollutant Discharge Ellimination System (NPDES) permit; (2) the City municipal water rights will become stressed as growth continues at a record pace, if alternate sources of supply are not identified; and (3) the available supply of irrigation water is limited and the grass at City parks may become strained. These issues are forcing infrastructure managers to think holistically about the City's water resources. The Idaho Department of Environmental Quality (DEQ) administers the Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA 58.01.17). These rules are established to regulate the quality of water that is reclaimed and identify the potential uses of reclaimed water. The Reuse Rules state, nit is the policy of the Department to promote the practice of reuse of both municipal and industrial reclaimed wastewater through the continued creation and implementation of rules and guidance that give permittees various opportunities for new forms of reuse." This policy enables the City of Meridian to manage its reclaimed water as a source of irrigation water to either replace or supplement the supply of irrigation water from the irrigation districts. Class A reclaimed water is the highest quality of reclaimed water in Idaho. This water will undergo advanced filtration and disinfection to very stringent levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application on behalf of Meridian to DEQ for approval to irrigate Heroes Park with Class A reclaimed water from the City's wastewater treatment plant. This permit application was conducted under Task Order No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at Heroes Park was received on June 18, 2008 and minor reclaimed water disinfection and distribution improvements were constructed in the summer of 2008 to deliver reclaimed water to Heroes Park. Most of the infrastructure and regulatory requirements are in place for the Heroes Park Reclaimed Water Demonstration Project to begin operation. However, the City is considering Page 1 of 10 December 1, 2008 Heroes Park Task OrderVI-2008-12-01 FINAL.doe M its approach to several open issues as it proceeds with the first year of facility operation. These open issues include public outreach and education, soil testing, and annual reporting required by Idaho DEQ. Another less urgent issue is the City's efforts to seek credit with Idaho DEQ for the virus inactivation of existing treatment processes. Execution of the following tasks will help prepare the City for a smooth start-up of its Class A reclaimed water system — the first for any Idaho city. PROPOSED SCOPE OF SERVICES The proposed scope of consultant services is to conduct the following tasks. Task 1. Project Management Task 2. Public Outreach Support Task 3. Soil Testing Task 4. Support Water Reuse Permit Application Task 5. Annual Reporting (Optional) Task 6. Credit for Existing Virus Inactivation (Optional) TASK 1. PROJECT MANAGEMENT Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings. Approach Communicate frequently to the client and the project team through progress reports, project meetings, and email communications. The following subtasks will be performed: • Project Communications. Monitor Consultant team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Reports and Invoices. Progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the city (1 copy each month). City Involement • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. Invoice format will follow standard format by the Consultant. Page 2 of 10 December 1, 2008 Heroes Park Task OrderVi-2008-12-01 FINAL.doc 0 Dellverables • Progress reports and invoices (1 copy each month). 0 FM TASK 2. PUBLIC OUTREACH SUPPORT Objective Support the City's efforts to engage and educate the public before using reclaimed water at Heroes Park. Approach Gaining community acceptance is an essential element of successfully planning and implementing a reuse program, but can be challenging due to preconceived notions about reuse, misinformation regarding the impacts of reuse, and a lack of understanding of the issues involved. Through successful, well-planned public involvement efforts, we will establish a dialog with the public to promote a level of understanding and trust that helps foster the long-term success of the program. • Prepare printed material (newsletter, brochure, and poster board) • Assist the City with technical material for a Heroes Park reclaimed water project grand opening. Assumptions • The City's vision and mission statements, the mission statements of the Public Works Department, and the reclaimed water vision statement will serve as the basis for documenting the motivators in this task. City Input • The City will review materials, facilitate the Heroes Park grand opening, and provide any background information relevant to project goals and approach. Deliverables • Reclaimed water brochure (500 copies). • Poster board for Heroes Park reclaimed water demonstration. TASK 3. SOIL TESTING Objective Sample and test soils at Heroes Park to establish a baseline prior to irrigation with Class A reclaimed water. Approach • Sample and test the soils for nitrate -nitrogen, ammonium -nitrogen, plant available phosphorus, pH, and soluble salts at the end of the irrigation season and prior to the winter season. These parameters are consistent with Idaho DEQ permit requirements for soil tests parameters. Page 3 of 10 December 1, 2008 Heroes Park Task OrderM-2006-12-01 FINAL.doc 0 M • Evaluate and discuss nitrogen loadings, irrigation practices, and the responding soil nitrogen levels. • Make recommendations for nitrogen management for the upcoming irrigation season based on this evaluation. • Samples will be collected from twenty random locations. At each sample location, individual samples will be taken at 0 to 12,12 to 24 inches, and 24 to 36 inches (or refusal). Samples from the same depth will be composited by depth resulting in 3 samples. • The composited samples will be bagged, labeled, and sent under chain -of -custody to a soils testing laboratory for analysis. Soil samples will be analyzed for the methods listed in Table 1. Table 1. Soil Sample Method, Containers, Preservative, and Holding Times 'Methods of Soil Analysis, Part 2, Chemical and Microbial Properties, a Edition. Edited by A.L. Page, R.H. Miller and D.R. Kenney. ASA SSSA Publication, Madison WI 1982. #9 in monograph series. 2Container type and size may vary depending upon laboratory. Assumptions • Sample locations will be spatially representative of the unit; and will consider site-specific characteristics such as topography and drainage; and will exclude unusual areas such as erosion channels, dead furrows, and fend lines. • Samples will be collected with a hand auger. For each composite sample, subsamples will be placed into a clean bucket or mixing bowl. The subsamples will be lightly mixed by hand or with a clean garden trowel. Page 4 of 10 member 1, 2008 Heroes Park Task OrderVl-2008-12-01 FINAL.doc Analytical Method Contain? Preservative Holding Time Analyte 12-2.6; 12-2.7 Plastic baggie, No set regulatory holding time, but pH pp 2009 paper bag, or Cool to 4°C samples should be run as soon as glass jar possible or kept refrigerated 33-1 through 33- 6 pp. 643-671; Plastic baggie, No set regulatory holding time, but NOa-N, NO2 33- 33- 5 pp 363- paper bag, or Cool to 4°C samples should be run as soon as 682 glass jar possible or kept refrigerated through 33- Plastic baggie, No set regulatory holding time, but NH4-N 7 pp. 643-676 7 p paper bag, or Cool to 4°C samples should be run as soon as glass jar possible or kept refrigerated 24-5.1 through Plastic baggie, No set regulatory holding time, but Plant avail. P 24-5.5 pp. 416- paper bag, or Cool to 4°C samples should be run as soon as 423 glass jar possible or kept refrigerated 10-1; 10-2 (esp. Plastic baggie, No set regulatory holding time, but E.C. 10-2.3.1); 10-3 paper bag, or Cool to 4°C samples should be run as soon as (esp. 10-3.3) glass jar possible or kept refrigerated 'Methods of Soil Analysis, Part 2, Chemical and Microbial Properties, a Edition. Edited by A.L. Page, R.H. Miller and D.R. Kenney. ASA SSSA Publication, Madison WI 1982. #9 in monograph series. 2Container type and size may vary depending upon laboratory. Assumptions • Sample locations will be spatially representative of the unit; and will consider site-specific characteristics such as topography and drainage; and will exclude unusual areas such as erosion channels, dead furrows, and fend lines. • Samples will be collected with a hand auger. For each composite sample, subsamples will be placed into a clean bucket or mixing bowl. The subsamples will be lightly mixed by hand or with a clean garden trowel. Page 4 of 10 member 1, 2008 Heroes Park Task OrderVl-2008-12-01 FINAL.doc EA 0 I • Results from soil testing will be included in annual reporting. Recommendations for nitrogen management may include the use of supplemental irrigation water to reduce reclaimed water nitrogen loadings if soil nitrogen levels become a concern. • An allowance has been budgeted for the laboratory expense for soil testing. If the allowance is exceeded, Meridian will pay for additional testing. • This scope is limited to soil testing for establishing a baseline and for the first year of the reclaimed water permit for Heroes Park. • Soil testing for the fall of 2009, after irrigation with reclaimed water, is not included in this scope of work, but may be conducted under a separate, future task order. City Input • Provide access to Heroes Park and review recommendations. Deliverables • Results of soil testing from Fall 2008 (Baseline) and Spring 2009 (Baseline 2). TASK 4. SUPPORT WATER REUSE PERWr APPLICATION Objective. Ongoing support for the Water Reclamation and Reuse Permit Application. Approach. Build on the previously prepared Water Reclamation and Reuse Permit Application and focus on suggested revisions to the draft Class A reclaimed water permit by Idaho DEQ. Subtask 4.1. Negotiate with Idaho DEQ. Ongoing technical support for discussions with Idaho DEQ regarding draft Class A permit requirements and suggested revisions/modifications. City Responsibilities. City responsibilities are as follows: • Participate in discussions with Idaho DEQ. • Implement measures to treat to Class A standards at the wastewater treatment facility prior to submittal of Water Reclamation and Reuse Permit Application to DEQ. These measures include installation and acceptance of cloth media filters and installation and acceptance of NaOCI disinfection or W disinfection upgrades. Assumptions. Assumptions are as follows: • Consultant will provide support up to the authorized budget amount. Products. Deliverable products are as follows: • N/A. Page 5 of 10 December 1, 2008 Heroes Park Task OrdeM-2008-12-01 FINAL.doc TASK 5. ANNUAL REPORTING (OPTIONAL) (Additional task to be authorized under separate task order) Objective Develop an Annual Reclaimed Water Performance Report that summarizes activities and monitoring results for Heroes Park (and for other future sites) as per the City of Meridian's Municipal Water Reuse Permit LA -000215-01. Approach As per the permit requirements, an Annual Report shall be prepared by a competent environmental professional no later than January 31 of each year to cover the previous year. The Annual Report is a public document, and as such, it is important that the report be accurate and clearly demonstrate that Meridian is in compliance with the Reuse Permit. The report is also an opportunity for Meridian to demonstrate the benefits of the Reuse program (e.g., quantification of potable water saved by using reclaimed water for irrigation). • Compile monitoring data as outlined in Section G of the permit. • Provide an update of compliance activities (Section E of the permit), • Prepare an interpretive discussion of monitoring data and overall system performance. If the City is interested, HDR can develop and maintain a database for its reclaimed water systems. Other such systems have included early warning alarms when parameters are outside specified limits. Development of a database for use by Meridian can be provided as an additional scope of services. Assumptions • Monitoring data will be compiled into tables and figures. • As Meridian's reuse program grows, it is likely that reporting requirements will change. • Involve HDR in data review throughout the year, and avoid waiting until the final month. This provides quality assurance for system performance and early intervention if problems are identified. • The City will provide all required monitoring data no later than December 1 st to allow sufficient time for report preparation and for review of the report by Meridian. • HDR can provide database development and management as an additional scope of services if desired by the City. • This scope is limited to annual reporting for the first year of the reclaimed water permit for Heroes Park. City Input • Monitoring data results as outline in Section G of the permit. Deliverables • Draft 2009 Annual Report (electronic pdf) • Final 2009 Annual Report (electronic pdf) Page 6 of 10 December 1, 2008 Heroes Park Task OrderVi-2008-12-01 FINAL.doc FM TASK 6. CREDIT FOR EXISTING VIRUS INACTIVATION (OPTIONAL) (Additional task to be authorized under separate task order) Objective Determine a minimal range of sodium hypochlorite dosage to achieve the 5 -log virus inactivation and 2.2 org/100 mL coliform bacteria count as required in the draft Class A reclaimed water permit and the Idaho water reuse rules. Approach • Review the existing treatment process and assess the virus inactivation across the facility (headworks, primary, activated sludge, cloth media filtration w/o coagulant, post -aeration, and U1). • Calculate the supplementary dose of NaOCI that is needed to meet the 5 -log virus inactivation. Assumptions • A dose -response study will not be necessary. City Input • Provide existing wastewater treatment plant process control data. Deliverables • Technical memorandum describing virus inactivation credit for existing treatment processes. Page 7 of 10 December 1, 2008 Heroes Park Task OrdoAA-2008-12-01 FINAL.doc 0 PROJECT SCHEDULE CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION YEAR 1 The project schedule for performing the task order is as follows: Activity Completion (weeks from NTP Progress Reports and Invoices Monthly Reclaimed Water Brochure January 2009 Poster Board for Heroes Park Reclaimed Water Demonstration December 2008 Soil Testing — Baseline October or November 2008 Soil Testing — Baseline 2 March 2009 This schedule is based upon an assumed notice to proceed. If the notice to proceed is delayed, the project schedule will shift the corresponding number of calendar days. Page 8 of 10 December 1, 2008 Heroes Park Task OrderVI-2008-12-01 FINAL.doc i COMPENSATION CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 The estimated cost to complete this Scope of Work is presented in the table below. Task Budget Task 1 - Project Management $5,470 Task 2 - Public Outreach Support $3,726 Task 3 - Soil Testing $13,974 Task 4 - Support Water Reuse Permit Application $10,000 Total $33,170 HDR will invoice Meridian for professional services described in this Proposal on a time and materials basis. For the activities described in the Scope of Services, HDR estimates a professional services fee of not to exceed $33,170 without written authorization from the City. Page 9 of 10 December 1, 2008 Heroes Park Task Ordervl 2008-12-01_FINAL.doc 0 0 AUTHORIZATION CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 [C Ill ID1"II1]r4l I By: Attest: Tammy de Weerd, Mayor Jaycee Holman, City Clerk le /' 4 0/ /,Jy — 2_�. lrellGatts, Purchasing Agent —CL� At� Public Works Department Approved by City Council CONSULTANT Larry V. Hoffman, Vlc6 President Page 10 of 10 December 1, 2008 Heroes Park Task OrderVi-2008-12-01_FINAL.doc FM TASK ORDER NO.5 CITY OF MERIDIAN (OWNER) AND HDR ENGINEERING, INC. (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Services Agreement between the above named parties, dated January 24, 2007. SCOPE OF SERVICES CITY OF MERIDIAN, IDAHO RECLAIlVIED WATER MASTER PLANNING BACKGROUND Rapid growth in the City of Meridian has challenged City infrastructure managers to increase capacity of City public works services. Three factors are straining the services provided by the City's departments: (1) The pending effluent phosphorus limitations resulting from the Snake River Hells Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load Allocations will require a greater investment in wastewater treatment facility performance than under the current (expired) National Pollutant Discharge Elimination System (NPDES) permit; (2) the City municipal water rights will become stressed as growth continues at a record pace, if alternate sources of supply are not identified; and (3) the available supply of irrigation water which supplies City parks is limited. These issues are forcing infrastructure managers to think holistically about the City's water resources. The Idaho Department of Environmental Quality (DEQ) administers the Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA 58.01.17). These rules are established to regulate the quality of water that is reclaimed and identify the potential uses of reclaimed water. The Reuse Rules state, "it is the policy of the Department to promote the practice of reuse of both municipal and industrial reclaimed wastewater through the continued creation and implementation of rules and guidance that give permittees various opportunities for new forms of reuse." This policy enables the City of Meridian to manage its reclaimed water as a source of non -potable water (e.g., irrigation water) to either replace or supplement the supply of irrigation water from the irrigation districts. Class A reclaimed water is the highest class of reclaimed water in Idaho. Meridian intends to produce reclaimed water that meets Class A standards. This water will undergo advanced filtration and disinfection to very stringent levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application to DEQ for permission to irrigate Heroes Park with reclaimed water meeting Class A standards from the City's wastewater treatment plant. This permit application was conducted under Task Order No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at Heroes Park was received on June 18, 2008. Subsequent communications with Idaho DEQ will lead to issuance of the final Class A reclaimed water permit in the fall of 2008 or winter of 2009. The Heroes Park Reclaimed Water Demonstration Pilot laid much of the conceptual groundwork for building a reclaimed water program. However, thoughtful consideration as to the direction of the program and more specific details are needed to expand the program to deliver reclaimed water to more customers. The purpose of this project is to develop the direction and details of a reclaimed water distribution system, identify and integrate necessary Page 1 of 28 December 1, 2008 Reuse BusinessPlenTask OrderV-2008-12-01 FINAL.doc 0 • FM business practices, determine organization and management, and establish a pricing structure for broad-based implementation. This will enable the City to plan for capital projects needed to distribute reclaimed water with a clear understanding of the financial impacts, and manage the requirements of a newly permitted program. In addition, this will clarify the terms of reclaimed water delivery for potential customers and provide the basis for customer commitments to purchase reclaimed water. Execution of the following tasks will achieve these objectives and provide the °5M's° for a complete approach to business and master planning of reclaimed water infrastructure (Motivators; Market Analysis; Means of Delivery; Management; and Money). PROPOSED SCOPE OF SERVICES The proposed scope of Consultant services is to conduct the following tasks. These tasks are divided into three sequential phases. HDR will commence with Phase 1 upon notice to proceed for Phase 1, commence with Phase 2 upon notice to proceed for Phase 2, and commence with Phase 3 upon notice to proceed for Phase 3. PHASE 1— RECLAIMD WATER CONCEPTUAL BUSINESS PLAN Task 100 - Project Management (Phase 1) Task 200 - Citywide Class A Reclaimed Water Permit Application TASK 100 - PROJECT MANAGEMENT (PHASE 1) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 1 of the project scope. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Prepare a Project Management Plan for distribution to project team; monitor team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). • Provide quality control review of project deliverables. City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Page 2 of 28 December 1, 2008 Reuse BuslnessPlanTask OrderV-2008-12-01 FINAL.doc Assumptions FM • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terns and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Deliverables • Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). TASK 200 - CITYWIDE CLASS A RECLAIMED WATER PERNUT APPLICATION Objective Apply for a citywide Class A reclaimed water permit to identify potential regulatory barriers for implementing a citywide reclaimed water program. Approach • Prepare a permit application for Class A reclaimed water to the Idaho Department of Environmental Quality (DEQ) using previously prepared information, including the Wastewater Facility Plan and the Heroes Park Reclaimed Water Permit Application and Engineering Report. • Meet with representatives of Idaho DEQ in a pre -application conference to discuss a preliminary outline of the Engineering Report and key issues of concern for Idaho DEQ that Idaho DEQ expects to be addressed in the Engineering Report. The following activities are based on pre -conference activities listed in the Idaho DEQ Guidance for the Reclamation and Reuse of Municipal and Industrial Wastewater (the Guidance) and are expected to be discussed with DEQ: 1. Describe the proposal for a citywide Class A reclaimed water permit. 2. Discuss scheduling issues with particular focus on when Meridian proposes to begin activities for reclaimed water use. 3. Discuss the ownership of reclaimed water sites. Many of the potential reclaimed water use sites will not be owned by the City of Meridian, so DEQ may require Meridian to provide lease or rental agreement for properties not owned by the City. This information will be provided by the City. 4. Present the Vicinity Map and Facility Site Map to DEQ. Discuss site topography, potential buffer zone issues, and other potential site constraints. Discuss what is recommended to be added to these maps for purposes of the reuse permit application submittal. 5. Review evaluation criteria and discuss Meridian -specific characteristics. 6. Discuss recommended sampling and analysis efforts to be performed for the purposes of preparing the reuse permit application. These efforts may include additional sampling of the reclaimed water, site soils, site groundwater, and/or other sampling and analysis important for site characterization. 7. Discuss the need (and, if appropriate, a schedule) for seepage rate testing of water structures or ponds. Page 3 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV 2008-12-01 INALdoc 8. Discuss local permits and approvals that may be required (conditional use permit, planning and zoning requirements, other agency approvals...). 9. Determine if the reclaimed water sites will be leased or operated by a third party. If a third party is involved, a signed contract or agreement will be required regarding third party responsibilities for operating the site under the conditions of the permit. 10. Discuss if a Plan of Operation and/or updates of other site management plans should be submitted with the reuse permit application. 11. Discuss what additional information is recommended by DEQ to be included with the Reuse permit application. 12. Discuss the overall steps and schedule for the permit process. o The Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (Section 601 of IDAPA 58.01.17) require that an Engineering Report be submitted as the core of the permit application. A checklist is provided in the Guidance to guide preparation of the Engineering Reports for land application of municipal and industrial wastewater on specific sites. However, many of the elements in the Guidance are not applicable to Class A municipal reclaimed water or for citywide management of reclaimed water. The outline from the Guidance will be closely followed except where specific requirements are not applicable. I. Site Location and Ownership A. Site Location 1. Describe the location of the wastewater treatment facility and the location of the reclaimed water use area (area of city impact) and intended uses of the reclaimed water. 2. Describe relative locations of important land features (cities, roads...) to the treatment facility and reclaimed water use area. 3. Describe land uses and identify buffers from the following objects: dwellings, areas of public access, canals/ditches, private water sources, and public water sources. B. Site Ownershiu (City to prepare this section.) 1. Identify land ownership within the reclaimed water use area using GIS data from the Ada County Assessor. For land not owned by Meridian, City will describe any pertinent leases or agreements in place for sites for reclaimed water use. 2. City will provide the following documentation to HDR for inclusion in this section or by referring to an appendix: a. City will provide documentation of ownership for areas of reclaimed water use. b. If Meridian is leasing or renting the reclaimed water irrigation sites, City will provide an affidavit stating the specifics of the water use agreement or lease stating the actual control over the property. c. City will obtain and provide copies of any other agreements affecting the ownership and/or operation of the site (right-of-way easements, for example). Page 4 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doc • 1m d. City will list all local, state, and federal permits/licenses/approvals related to reclaimed water. For each, list the date(s) of application, the current status, and, if applicable, the approval date. Include any required planning and zoning approvals and/or required conditional use permits. II. Process Description A. Process Flow Description - 1. Identify the sources of wastewater. Describe seasonal variations in the wastewater (quantity and quality). 2. Generally, describe the flow path of wastewater from the wastewater source to the uses of reclaimed water. 3. Identify the major treatment steps (equipment) of the wastewater treatment facility and describe the disinfection treatment system and the proposed level of disinfection. 4. Identify sizes and design capacities of major equipment. 5. Identify the flow design basis. 6. If applicable, describe any alternate treatment methods being considered. (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 7. Describe procedures that would be followed if the principal wastewater treatment procedures could not be used temporarily. 8. identify sources and types of generated waste solids. B. Land Awlication Site 1. Estimate the proposed number of irrigation acres using reclaimed water and the potential non -irrigation uses of reclaimed water. 2. Identify the type(s) of irrigation system(s) (pivot, hand lines,...) and the corresponding irrigation efficiency(ies). III. Site Characteristics A. Site Management History I. Generally, describe past and current uses and management of the land within the City of Meridian reclaimed water area. (A description of important events and dates, cropping information, historic fertilizer use, and other key past and current site management information for speck sites is not included in this scope of work or budget.) B. Climatic Characteristics 1. Describe the climatic characteristics of the site including precipitation data, high and low temperature data, frost free days, growing degree days, and prevailing wind direction. The information used in this section will be an update of the information Page 5 of 28 December 1, 2008 Reuse BusinessPlan"rask OrderV 2008-12-01 FINAL.doc FM prepared for the Heroes Park Class A reclaimed water application engineering report. C. Soils 1. Describe site soils. Present Natural Resource Conservation Service (or similar) soil survey information for the City of Meridian using GIS mapping. 2. Present and interpret available soil monitoring results. (This is assumed to be not applicable for a citywide Class A reclaimed water permit and is not included in this scope of work or budget.) 3. Estimate the available water holding capacity of the soils for irrigation in the non - growing season for the typical soils within the Meridian area of city impact. D. Surface Water 1. Identify and describe the location of surface water(s) within the area of city impact. 2. Discuss canals, wetlands, springs, floodplains, and other surface water related characteristics. 3. Describe the influence of reclaimed water activities on nearby surface water(s). E. GroundwatedHvdrogeologv 1. Describe the groundwater system, including: depth to first water, depth to regional groundwater, confined or unconfined, flow direction, and seasonal depth and flow direction variations. Describe the presence of a major aquifer. 2. Discuss the locations and uses of wells (public wells, private wells, monitoring wells, and injections wells) within the area of city impact. Include copies of well logs, as available. Contact the IDWR (Idaho Department of Water Resources, www.idwr.state.id.us) for assistance. 3. If a Well Location Acceptability Analysis has been performed for the site, present and interpret results of the analysis. (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 4. Present and interpret available groundwater monitoring results. 5. Present and interpret results of any groundwater modeling efforts. 1V. Wastewater Characterization, Cropping Plan, and Loading Rates A. Wastewater Characterization 1. Identify the quantity of reclaimed water (per day, per month, per year). Document how the quantity values were determined. 2. Characterize the concentrations of key constituents in the reclaimed water proposed for irrigation. Document how the concentration values were determined. Basic constituents of interest are: total nitrogen, total phosphorus, Chemical Oxygen Demand (COD), and total coliform counts. City will provide wastewater treatment plant operating data. Page 6 of 28 Dec after 1, 2008 Reuse BusinessftnTask 0rderV-20D8-12-01_FINAL.doc 0 0 FM B. Cropping Plan (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) C. Hydraulic Loadina Rate 1. Present the expected hydraulic loading rates by month for growing season and non - growing season. Base the hydraulic loading rate on a "per unit" basis for application to irrigation sites of varying size. 2. Describe the availability of supplemental irrigation water within the area of city impact and whether or not supplemental irrigation water is expected to be used at any reclaimed water use sites. Use GIS mapping to define current (2008) extents of irrigation district service areas. Provide documentation that water rights exist to provide supplemental irrigation. If expected to be used, present the typical supplemental irrigation water hydraulic loading rates for potential crops. 3. Discuss irrigation scheduling for the site. 4. Prepare and present an example monthly water balance for the future, yet -to -be - proposed storage structure(s) reflecting: number of days of storage, required freeboard, minimum depth, evaporation, precipitation, and flows into and out of the structure. D. Constituent Loading Rates 1. Calculate and present the expected growing season and non -growing season loading rates for key constituents. Reflect the application of supplemental fertilizers in constituent loading rate calculations. Base the constituent loading rate on a "per unit" basis for application to irrigation sites of varying size. 2. Compare expected constituent loading rates to applicable turf uptake values. 3. Identify the design limiting constituent for turf. V. Site Management A. Compliance Activities 1. Provide a summary and status of compliance activities under the existing Heroes Park reclaimed water permit. B. Seepage Rate Testing 1. Discuss the need and schedule for seepage rate testing of wastewater structures or ponds. C. Site Management Plans 1. Buffer Zone Plan: a. Discuss disinfection and buffer zone issues. Address the following buffer objects: dwellings, areas of public access, canals/ditches, private water sources, and public water sources. Page 7 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01_FINAL.doc • 0 hi -R b. Compare site buffer distances to DEQ guideline buffer distances. c. Describe current and/or proposed fencing and signing for reclaimed water use sites. 3. Grazing Management Plan: (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 4. !Nuisance Odor Management Plan: (This is assumed to be not applicable for this project and is not included in this scope of work or budget) 5. Waste Solids Management Plan: provide a discussion that no solids are to be applied on permitted reuse sites. 6. TDIS (Total Dissolved Inorganic Solids) Management Plan: address potential increases in TDS (total dissolved solids) concentrations in groundwater and/or excessive salt levels in soils. 7. Runoff Management Plan: address best management practices for minimization of runoff and ponding. D. Monitoring 1. Describe how the quantity of reclaimed water irrigation and other uses is proposed to be monitored (methodology, frequency, location). 2. Describe proposed sampling and analysis of the reclaimed water irrigation (constituents, disinfection level, methodology, frequency, location). 3. Describe method of calculating hydraulic and constituent loading. 4. If supplemental irrigation water is expected to be used, describe how the quantity of supplemental irrigation water is proposed to be monitored (methodology, frequency, location). 5. Describe proposed soil monitoring (constituents, soil depths, methodology, frequency, location). 6. Describe proposed groundwater monitoring (constituents, methodology, frequency, location). 7. Describe how crop uptake values are proposed to be determined (plant tissue monitoring, table values... ). 8. Describe other proposed monitoring for the site. 9. Describe meteorological monitoring for site. E. Site Ocerations and Maintenance 1. Describe who will operate and maintain the wastewater treatment facilities and reclaimed water use sites. 2. Describe operator certification credentials—credentials currently held and any plans for future certifications. Page 8 of 28 December 1, 2008 Reuse Businessftn"rask OrderV 2008-12-01 FINAL.doc FM 3. If a party other than the applicant operates and maintains the reclaimed water use sites, City will submit a copy of the signed contract or agreement outlining how the site will be operated to meet the conditions of the permit. • Meet with representatives of Idaho DEQ to discuss the Draft Engineering Report and the conclusions and findings within the report, and discuss outstanding issues that have not yet been addressed in the Engineering Report prior to submittal of the report with the permit application to Idaho DEQ. City Responsibilities • Provide information to complete the reuse permit application and the preliminary technical report beyond the information covered in the reuse scoping study and the Wastewater Facility Plan. • Attend reuse permit pre -application meeting and subsequent meetings with Consultant and Idaho DEQ. Assumptions • If the scope of work changes significantly due to the outcome of the pre -application meeting or DEQ's position on a city wide permit, a contract amendment may be required. • The engineering report for the citywide permit application will describe successful nutrient management, runoff control, and irrigation management to citywide reclaimed water programs in other states where these programs are common. • No additional information will be required by DEQ for the reuse permit application and Engineering Report than already developed for the Reuse Scoping Study and the Wastewater Facility Plan. If additional information becomes necessary, either City will provide this information or contract with Consultant to prepare this information. • A Plan of Operation may be required by DEQ after the reuse permit application is accepted. This scope does not include development of a citywide Plan of Operation. • Technical, Financial, Managerial, and Legal Issues are required for the permit application. These issues will be addressed in the development of the reclaimed water master planning effort in the tasks associated with later phases of this task order. • The following sections of the engineering report will be based on the Water Reclamation and Reuse Permit Application Engineering Report submitted on January 10, 2008 (Heroes Park permit application) and subsequent technical memoranda: • Treatment Process Description • Climatic Characteristics • Hydraulic Loading Rate calculations (Irrigation Water Requirement and Water Balance based on irrigation of turf only) • Constituent Loading • Groundwater Mixing Zone Analysis • Up to four Consultant representatives will attend the pre -application meeting and up to two Consultant representatives will attend other meetings with Idaho DEQ. Products • Draft Engineering Report (pdf format). Page 9 of 28 Reuse BusinessPlan"rask orderV-2008-12-01 FINAL.doc December 1, 2008 C� O • Final Engineering Report (4 hard copies to City and 4 hard copies to DEQ). • Reclaimed water permit application to Idaho DEQ. PHASE 2 — RECLAIMED WATER CONCEPTUAL BUSINESS PLAN Task 300 - Project Management (Phase 2) Task 400 - Reclaimed Water Strategy Workshop Task 500 - Economic Analysis Task 600 - Council and Stakeholder Presentations TASK 300 - PROJECT MANAGEMENT (PHASE 2) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 1 of the project scope. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Update the Project Management Plan prepared in Phase 1 for distribution to project team; monitor team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). • Provide quality control review of project deliverables. City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Deliverables • Updated Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). Page 10 of 28 December 1, 2008 Rause BusinessPlan"rask OrderW2008-12-01 FINAL.doc • TASK 400 - RECLAIMED WATER STRATEGY WORKSHOP Objective Identify the motivators for establishing a reclaimed water program, the benefits of implementing a program, and the potential downsides to implementation. Approach • Prepare and agenda, schedule, and facilitate a 3 day workshop to focus exclusively on a potential reclaimed water program within the context of integrated water resources management. • Involve key stakeholders in the workshop, including key staff, the Mayor and public works council liaison, and representatives of DEQ and IDWR, if available. • Assess the current state of reclaimed water acceptance within Meridian, using SWOT (strengths, weaknesses, opportunities, and threats/obstacles) analysis and needs analysis methods. • Formulate (or confirm) Meridian's initial mission statement with regard to reclaimed water. • Define Meridian's vision for reclaimed water, including goals and objectives. • Identify potential reclaimed water uses and customers. • Identify potential/conceptual distribution system and key components (e.g., pumping, transmission, and storage). • Identify and discuss the issues associated with achieving the vision, including a discussion of business planning needs. Assumptions • The City's vision and mission statements, the mission statements of the Public Works Department, and the reclaimed water vision statement will serve as the basis for documenting the motivators in this task. • The conceptual business planning process will involve City leaders, staff, and Idaho DEQ. Other key stakeholders will be involved in the detailed business planning process (Phase 2) as needed. • If no fatal flaws are found during the initial workshop, the Master Plan will continue in more detail. City Involvement • The City will actively participate in the initial workshop and provide any background information relevant to project goals and approach. Deliverables • Workshop agenda and invitations • Workshop summary memorandum. Page 11 of 28 December 1, 2008 Reuse BusinessftnTask OrderV-2008-12-01_FINALdoe • 0 TASK 500 - ECONONHC ANALYSIS Objective Prepare a preliminary economic analysis that focuses on the return on investment, if any, to the water and wastewater departments from the implementation of a reclaimed water program for Meridian. Approach • Compile information obtained during the workshop and prepare high-level, conceptual cost opinions of reclaimed water treatment and distribution infrastructure (+50% to -30% level of detail) for presentation in a workshop summary memorandum. • Prepare an economic analysis which generally follows An Economic Framework for Evaluating the Benefits and Costs of Water Reuse by the WateReuse Foundation. Assumptions • The economic analysis will be based upon information captured in the reclaimed water strategy workshop (Task 400). • Information to be used for the economic analysis includes social costs and benefits, environmental stewardship, City's goals and mission, and the uno action" alternative. City Input • The City will actively participate in the initial workshop and provide any background information relevant to project goals and approach. Deliverables • Economic analysis technical memorandum. TASK 600 - COUNCIL AND STAKEHOLDER PRESENTATIONS Objective Prepare and deliver presentations to the Meridian City Council, key public agencies, and other stakeholders. Approach • Prepare presentation materials and present the findings of the Reclaimed Water Conceptual Business Planning effort to the City Council and other key stakeholders. Assumptions • Up to two Council Presentations will be required. • Up to 4 agency and other stakeholder briefings will be required. • Conceptual Reclaimed Water Business Plan will be the Powerpoint presentations presented in a three ring binder. • Conceptual Reclaimed Water Business Plan will follow the chapters headings of the outline presented on page 13 through 16 of this scope of work. Page 12 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01 FINAL.doc • City Input • City staff will actively participate in the presentations. Deliverables • Council presentations (2 total). • Stakeholder presentations (4 total). PHASE 3 — RECLAIMED WATER DETAILED BUSINESS PLAN Task 700 - Project Management (Phase 3) Task 800 - Motivators (mesion and Drivers) Task 900 - Market Analysis (Uses and Customers) Task 1000 - Means of Delivery (Infrastructure) Task 1100 - Management (Business Planning and Utility Structure) Task 1200 - Money (Financial Issues) Task 1300 - Meetings, Report, and Documentation TASK 700 - PROJECT MANAGEMENT (PHASE 3) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 3 of the project scope and authorization. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Update the Project Management Plan for distribution to project team; monitor Consultant team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. Page 13 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01 RNAL.doc • Invoice format will follow standard format by the Consultant. Dellverables • Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). TASK 800 - MOTIVATORS (VISION AND DRIVERS) Objective Document the motivators for establishing a reclaimed water program, the benefits of implementing a program, and the potential downsides to implementation. Approach • Document the motivators (vision and drivers) developed and discussed during Phase 2. • Identify any new motivators or detractors for developing a water reuse program. Assumptions • No additional preparation will be required beyond the effort provided in Phase 2. Clty Input • City will de -brief with HDR after the Phase 2 Reclaimed Water Strategy Workshop. Deliverables • N/A — See Task 1300 - 00. TASK 900 - MARKET ANALYSIS (USES AND CUSTOMERS) Objective Assess speck customer needs and engineering considerations. Approach • Schedule and attend meetings with up to five prospective customers for reclaimed water, including but not limited to: potential industrial users of municipal reclaimed water, developers in north Meridian; the Meridian Parks and Recreation Department; up to three golf courses in the north Meridian area (Spunwing, Foxtail, and Lake View). At the City's option, these meetings may consist of meeting individually with each customer; meeting with customers as a group; or both. • Facilitate periodic meetings with Meridian and the Idaho Department of Environmental Quality (DEQ). • Develop a brief overview of the status of reclaimed water distribution to cover the appropriate range of issues and elicit constructive input from the customers involved. For example, discussion points can include specific potential uses of the reclaimed water, quantities and pressures needed; seasonal fluctuation in water needs; irrigation constraints (allowable time of use spray irrigation); desired delivery points; required customer site retrofits (e.g., cross -connection control); reliability; ability to share the burden of ensuring reliability; water quality considerations; pricing; incentives; terms and conditions that may be associated with delivery; needs for redundant supply if there is a reclaimed water outage. Page 14 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01 FINALdoc Assumptions 1 m • Up to four one-on-one meetings with prospective customers will be held initially to assess interest and specific engineering considerations. • An additional set of meetings with prospective customers (one joint meeting or four individual meetings) will be held after the pricing options have been assessed and reviewed by the City. City Input • Provide available reports and studies for review • Assist in obtaining information as needed. • Participate with HDR in contacting and meeting with prospective customers. • Provide financial information as needed related to O&M costs, administrative costs and taxes. • Review deliverables and provide feedback. Deliverables • Brief overview of the status of reclaimed water program for customer meetings. TASK 1000 - MEANS OF DELIVERY (INFRASTRUCTURE) Objective Provide planning -level definition of infrastructure needed to treat and deliver reclaimed water to customers identified in Task 900, and associated planning -level costs. Approach Subtask 9001: Define Engineering Parameters • Identify the geographic location of potential customers that can be served with reclaimed water. • Estimate the amount of water that is desired by each potential customer. • Review the quantity of water and pressure desired by prospective customers in the context of allowable times of application. • Identify if and what treatment modifications are needed to produce and deliver reclaimed water that meets expectations developed in Task 900. • Determine daily and seasonal storage requirements. Subtask 1002: Develop Pipe Configurations and Perform Hydraulic Modeling • Once potential customers and anticipated demands are known, up to three alternative pipeline alignments will be identified. • An extended period simulation will be performed for this analysis. Operations costs will also be estimated through the use of the hydraulic model. Modeling scenarios will help develop pump operating strategies and estimate electricity consumption needed for operation of the proposed system. • Include storage in modeling scenarios; potentially at the wastewater treatment plant, on-site at customer locations, or other distribution or terminal locations. Subtask 9003: Develop Planning -Level Cost Estimates and Related Criteria Page 15 of 28 December 1, 2008 Reuse BusinessPlanTask orderV 2008-12-01 FINAL.doc 0 • 1 m • Prepare a preliminary opinion of the capital and operating costs to construct and operate the alternative treatment, pipeline alignments, pump stations, and storage facilities. Assumptions Subtask 1001: • Engineering parameters will be based on existing State of Idaho regulations. • Distirbution and storage requirements will be based on the Idaho Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater. • Review of alternative reservoir configurations (e.g., above ground, buried, hopper bottom, etc.) is not included in this scope of work. Subtask 1002: • The hydraulic model developed for the Boise River Outfall pipeline (BRO) to Heroes Park hydraulic analysis will be used to determine pipe sizes extending from the BRO pipeline or wastewater treatment plant, if pumping is required and how much pumping is required, storage requirements and operational characteristics of the system. • Storage at selected locations throughout the City may provide for lower capital and operating costs and make water available at times that the facilities at the wastewater treatment plant are not in operation. • Evaluation will be limited to three alternative pipe alignments, which will be agreed upon prior to performing Task 602. Subtask 1003: • Detailed design drawings will not be required. • Model will contain pipe and nodal information used in the hydraulic analysis. • Model can be used to further evaluate the system and to provide input for preliminary design of the recommended alternative. City Input • Communicate with HDR regarding engineering parameters such as potential over sizing needs for future expansion, pressure requirements, City land available for storage, etc. • Review deliverables and provide comments. • Review and feedback on deliverables prepared. Deliverables Subtask 1001: • Brief memo summarizing engineering parameters. Subtask 1002: • Hydraulic model containing pipeline alternatives. Subtask 1003: • Brief memo with tables containing estimated capital and operating costs for each alternative. Page 16 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01 FINAL.doc 0 • TASK 1100 - MANAGEMENT (BUSINESS PLANNING AND UTELrry STRUCTURE) Objective Evaluate Meridian's current management practices, compare those against industry accepted best practices, and then recommend modifications to city practices, if warranted. Approach Subtask 9101: Assess Current Business Practices • Assess currently employed business practices as they relate to managing Meridian's reclaimed water assets. • Identify processes and procedures with which the new reclaimed water program will need to integrate (e.g., plan reviews, site inspections, development fee assessments, development agreement processes, backflow prevention processes, equipment inventory, and utility billing systems.) • HDR will assess the following four areas: 1. Maintenance Programs and Current Management Approach Assessment • Program organization • Condition standards/lifecycle management/system risk analysis • Asset databases and mapping • Inspection and condition assessment programs • Repair, rehabilitation, and replacement program • Maintenance practices • Design and construction standards 2. Technology Assessment • Computerized maintenance management systems • IT systems supporting the reclaimed water program • Supervisory control and data acquisition (SCADA) system data management and utilization 3. Organizational Assessment • Internal level of service from support services • Overall strategy • Strategy execution • Organizational culture • Organizational structure • People • Leadership • Operations 4. Financial Assessment • Review of current budget development process Page 17 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doc • • Review of long-term financial forecasting process • Review of funding sources • Review of processes for setting rates, fees and connection charges • Review of processes for acquiring debt and/or grant funding • Review process for tracking costs by asset and asset class (parts, material, labor, equipment, energy, legal) • Review process for determining life expectancy by asset and asset class • Review process for assessing rehabilitation and replacement needs • Review process for projecting future asset rehabilitation and replacement cost Subtask 1102: Reclaimed Water Ordinance • Work with the City to review reclaimed water ordinances from other cities and agencies which treat and distribute reclaimed water. Subtask 1103: Reclaimed Water Development Standards • Work with the City to collect reclaimed water development standards from communities which have already adopted similar standards and provide the standards for Meridian's use in revising and adopting standards for its reclaimed water infrastructure. Assumptions • City will provide HDR with information as needed related to administrative functions, organization, tools, and resources.- City esources:City Input • Participate in workshop sessions, review deliverables, and provide feedback. Deliverables • Example ordinance language and development standards from an existing reclaimed water agency. TASK 1200 - MONEY (FINANCIAL ISSUES) Objective Analyze cost structure and propose options for pricing reclaimed water. Identify additional revenue sources available to the City. Assist City in communicating reclaimed water pricing considerations to prospective customers and obtaining customer feedback. Approach Subtask 1201: Determine Rate Level and Structure for Reclaimed Water • Develop Cost Basis for Reclaimed Water Rates - Use results of the engineering analysis and information provided by the City to establish the cost basis for reclaimed water rates. • Development of Reclaimed Water Rate and Rate Structure - Develop alternative rates and rate structures to assist the City in determining which will meet the reclaimed water cost recovery goals and provide sufficient incentive to target customers. • Provide a stand-alone report that documents the cost basis for reclaimed water rates, reviews options for rate structures, and recommends a specific rate structure. Page 18 of 28 December 1, 2008 Reuse BusinessPlanTask OrderY 2008-12-01 INAL.doc • • Summarize anticipated revenues over an agreed-upon period (e.g., ten years) for comparison with capital and O&M costs associated with reclaimed water distribution. Subtask 1202. Review Alternative Revenue Sources • Help the City identify alternative revenue sources. • Review and summarize available sources of funding outside the City, such as state and federal grants to support reclaimed water programs and utility infrastructure generally. • Provide a brief memo summarizing policy issues associated with alternative revenue sources. • Provide a preliminary assessment of potential rate impacts if costs were to be allocated broadly to other utility ratepayers. Subtask 1203: Review Potential Contract Considerations • Help City staff identify terms and conditions that may be appropriate for reclaimed water contracts, if appropriate, based on discussions with prospective customers. • HDR will provide a brief memo identifying potential elements of water supply contracts involving prospective large customers of the reclaimed water system. Subtask 1204: Integration of Full System Costs Assess financial impact of the City's reclaimed water distribution program on a system -wide basis. • Summarize life -cycle capital and O&M costs. • Estimate total system revenues from reclaimed water rates and remaining revenue requirements, accounting for any overlapping elements of the water, wastewater, and reclaimed water utilities. • Estimate cost effectiveness and Net Present Value (NPV) parameters for the system as a whole and compare with estimates developed previously for alternative sources of water supply and river discharge of treated wastewater. • Break-even Analysis. Determine what volume of reclaimed water would need to be sold in order to: • Bring the cost-effectiveness on a unit basis (i.e., $/gallon) to equivalency with the new source of potable supply or wastewater disposal. • Offset the need for potable supply to the point that the financial savings (avoided cost) of deferring or eliminating a new source of supply equal the cost of building the reclaimed water infrastructure. • Offset the need for river discharge of wastewater to the point that the financial savings (avoided cost) of deferring or eliminating wastewater river discharge equals the cost of building the reclaimed water infrastructure. • Once a quantity has been determined for each of these approaches, provide a qualitative assessment of the feasibility of delivering this quantity of reclaimed water, under the assumptions on market conditions used in other tasks on this project. • Prepare a written summary of results, in the form of a technical memorandum to City staff. Assumptions Subtask 1201: Page 19 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV-2008-12-01 FINAL.doc 0 • The cost basis (revenue requirement) will consider capital costs, operation and maintenance costs and the associated funding mechanisms, taxes, and an appropriate allocation of administrative costs (overhead, customer service, billing, collection). • While it is unlikely that costs can be fully recovered, this effort will provide a context for decision-making on an appropriate rate structure. • City staff will provide financial data on O&M and administrative costs in a format suitable for assigning costs to the reclaimed water distribution activity. Subtask 1202.- • 202: • Consideration of primary alternative revenue sources will involve examining the per unit cost impact (e.g., cost per CCF, 1,000 gallon or account) that represents the potential subsidy required from the City's water and/or wastewater customers to support the reclaimed water policy. Such charges may be worthy of consideration, to the extent the reclaimed water policy benefits City customers by providing an alternative source of supply and a means of wastewater disposal. • The alternative revenue contributions will be represented as an average value on a per unit basis, and will be intended to assist in evaluating the overall impact to the City's ratepayers of this type of approach. This will not include detailed cost -of -service considerations or rate re -design for the City's various customer Gasses. • The primary focus of alternative revenues will be assessing how the broad base of City water or wastewater ratepayers may contribute revenues to support the reclaimed water policy. • This broad based review will not consider cost of service considerations. • While outside grant assistance could potentially become available and will be summarized, the financial analysis will focus primarily on revenues from within the City's utility systems. City Input • Provide financial information as needed related to O&M costs, administrative costs and taxes. Review deliverables and provide feedback. Dellverables Subtask 1201: • Initial draft rate level and structure report • Final draft rate level and structure report Subtask 1202. • Memo on alternative revenue sources. • Memo on preliminary assessment of potential rate impacts. Subtask 1203: • Memo on large customer water supply contracts. TASK 1300 - MEETINGS, REPORT, AND DOCUMENTATION Objective Provide clear communication and assist City staff in presenting findings to the City Council and internal City committees, and compile the information prepared, collected, and developed into a single document that defines the City's overall reclaimed water program. Page 20 of 28 December 1, 2WO Reuse BusinessPlanTask OrderV 200&12-01 FINAL.doc 0 lul Approach The approach will consist of the following subtasks: Subtask 1301: Meetings and Presentations • HDR will meet with City staff and related City committees periodically over the course of the project to review results and prepare options for subsequent task activities. • HDR will attend City Council meetings or internal City committee meetings to support City staff in presenting findings and receive direction. Subtask 1302. Report Preparation • HDR will develop a written report, documenting assumptions, conclusions and recommendations. • HDR will provide technical appendices of all the technical analyses undertaken. • HDR will provide an electronic draft report for review and comment. Once the City's comments and suggestions are addressed and incorporated, HDR will provide ten (10) bound copies, one unbound copy and an electronic copy of the final report. Assumptions Subtask 1301: • Meetings will be limited to up to four meetings with City staff; up to two meetings with City Committees; and up to two meetings of the City Council. • HDR meeting attendees will generally consist of the project manager and respective task leads with other staff attending only selected meetings. Subtask 1302: • The materials presented in the Reclaimed Water Plan will be based on information developed in preceding tasks. • The written report is intended to document the activities undertaken as a part of the project. City Input Participate in the preparation and facilitation of meetings and presentations. Review the draft report and provide single set of compiled comments from all City reviewers. (Deliverables • Draft Reclaimed Water Business Plan (electronic pdf) • Final Reclaimed Water Business Plan (10 hard copies and one electronic copy) Example Outline for Reclaimed Water Plan Chapter 1 - Introduction Scope of Services Information Sources Acknowledgements Master Plan Chapter 2 - Project Background Page 21 of 28 Reuse 9usinessPlan cask OrderV-2008-12-01 FINALdoe December 1, 2008 • Il Physical Environment Institutional Setting Basis of Planning Existing Recycled Water System Adjacent Water/Wastewater Systems City of Boise City of Nampa City of Kuna Eagle Sewer District Previous Studies Chapter 3 - Reclaimed Water Demand Analysis Current and Future Demand Types Annual Demands Historical Demands Demand Phasing Monthly Demands Historical Demands Projected Demands Daily Demands Hourly Demands Chapter 4 - Source of Supply Analysis Current Supply Sources Potential Supply Sources Quality and Reliability Regulatory Quality TDS Quality Nutrient Quality Reliability Supply Availability and System Quality Annual Supply Availability System Quality Monthly Supply Availability Monthly Supply/Demand Balancing System Quality Daily Hourly Supply Availability Page 22 of 28 December 1, 2008 Reuse BusinessftnTask OtdeeV 2008-12-01_FINAL.doc 0 0 �1 Hourly Supply/Demand Balancing System Quality Chapter 6 - Hydraulic Analysis Reclaimed Water System Model Development Pipeline Data Junction Node Data Pressure Zones Model Calibration GIS Integration Options Existing System Analysis Steady State Simulations Extended Period Simulations Water Quality Future System Analysis Steady State Simulations Extended Period Simulations Water Quality Chapter 6 - Economic Analysis System Sizing Criteria Use of Existing Facilities System Pipelines Pumping Station and Reservoir Interrelationship Well Construction Service Pressures Project Cost Data Land Acquisition Construction Costs Cost Index and Price Escalation Reclaimed Water Mains Storage Reservoirs Pumping Stations Construction Contingencies Engineering and Administration Annual Costs Summary Facility Costs Benefit/Cost Analysis Alternative Wastewater Disposal Project Alternative Potable Water Project Proposed Reclaimed Water Project Page 23 of 28 December 1, 2008 Reuse Businessftffesk OrderV-2008-12-01 FINAL.doc • Reclaimed Water Funding Cost Basis for Reclaimed Water Rates Reclaimed Water Rate Structure Alternative Revenue Sources Chapter 7 - Capital Improvement Program Pipeline Routes Improvement Program Treatment System Improvements Central Plant Satellite Facilities Distribution System Improvements Proposed Distribution Facilities Project Costs Appendices Reclaimed Water Development Standards Reclaimed Water Ordinance Class A Water Reclamation and Reuse Permit IM Page 24 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01_FINAL.doc E PROJECT SCHEDULE CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING The project schedule for performing the task order is as follows: 0 Activity Completion {weeks from NTPr Phase 1 Project Management Plan 2 weeks Progress reports and invoices Monthly Citywide reclaimed water program memo 4 weeks Draft Engineering Report 8 weeks Final Engineering Report 12 weeks Reclaimed Water Permit Application 12 weeks Phase 2 Project Management Plan 2 weeks Progress reports and invoices Monthly Reclaimed Water Strategy Workshop Agenda and Invitations 14 weeks Reclaimed Water Strategy Workshop 18 weeks Reclaimed Water Strategy Workshop Summary Memorandum 19 weeks Economic Analysis Technical Memorandum 22 weeks Council and Stakeholder Presentations 22 weeks Phase 3 Project Management Plan 2 weeks Progress reports and invoices Monthly Customer meetin s 4 weeks Engineering arameters memo 6 weeks Pipeline alternatives hydraulic model 12 weeks Develop cost estimates 14 weeks Example reclaimed water ordinance and development standards 16 weeks Initial draft rate level and structure report 18 weeks Final draft rate level and structure report 22 weeks Alternative revenue sources memo 22 weeks Preliminary assessment of potential rate impacts memo 22 weeks Large customer water supply contracts memo 22 weeks Draft Reclaimed Water Business Plan 30 weeks Final Reclaimed Water Business Plan 34 weeks Team Meetings Monthly Meetings with Idaho DEQ Monthly *This schedule is based upon separate notices to proceed for Phase 1 and Phase 2 each. If the notice to proceed is delayed, the project schedule will shift the corresponding number of calendar days. Page 25 of 28 December 1, 2008 Reuse BuslnessftnTask OrderV 2008-12-01_FINAL.doe • 1 u� COMPENSATION CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING The estimated cost to complete this Scope of Work is presented in the table below. Task Budget PHASE 1 Task 100 - Project Management (Phase 1) $7,955 Task 200 - Citywide Class A Reclaimed Water Permit Application $42,045 Subtotal — Phase 1 $50,000 PHASE 2 Task 300 - Project Management (Phase 2) $5,806 Task 400 - Reclaimed Water Strategy Workshop $41,725 Task 500 - Economic Analysis $12,320 Task 600 - Council and Stakeholder Presentations $19,726 Subtotal — Phase 2 $79,577 PHASE 3 Task 700 - Project Management (Phase 3) $29,967 Task 800 - Motivators Vision and Drivers) $2,143 Task 900 - Market Analysis (Uses and Customers) $14,592 Task 1000 - Means of Delivery (Infrastructure) $57,731 Task 1100 - Management (Business Planning and Utility Structure) $36,653 Task 1200 - Money (Financial Issues) $50,941 Task 1300 - Meetings, Report, and Documentation $68,444 Subtotal — Phase 3 $260,471 TOTAL $390,048 Page 26 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doc I:�x� HDR will invoice Meridian for professional services described in this Proposal on a time and materials basis. For the activities described in the Scope of Services, HDR estimates a professional services fee of not to exceed the amounts described in the table above without written authorization from the City. Page 27 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01FINAL.doo • iM I CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING CITY OF MERIDIAN By: Attest: Tammy de Weerd, Mayor Jaycee Holman, City Clerk o� cloof Kith atts, Purhasing Agent Public Works Department Approved by City Council CONSULTANT FM Page 28 of 28 December 1, 2008 Reuse BusinessPlenTask OrderV-2008-12-01 PINAL.doe ! 0 TASK ORDER NO.4 AMENDMENT No.1 SCOPE OF SERVICES CITY OF MERIDIAN PUBLIC WORKS (OWNER) AND CAROLLO ENGINEERS, A Professional Corporation (ENGINEER) This Amendment No.1 to Task Order No. 4, is issued by the OWNER and accepted by the ENGINEER pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated the 15'h of November, 2004 in connection with: CITY OF MERIDIAN BIOSOLIDS IMPROVEMENT PROJECT PURPOSE The ENGINEER's scope of services, time of completion and compensation shall be amended as set forth herein, for extension of time for Construction Period Services, for the City of Meridian, Wastewater and Biosolids Improvement Projects. ENGINEER's SERVICES ENGINEER shall provide additional construction period services as described in Task Order No. 4, which shall include project management, office engineering services, contract administration, field inspection and resident engineering. TIME OF COMPLETION The scope of services in Task Order No. 4 was based on a total construction period of twenty four (24) months from contractor's notice -to -proceed to final -completion, originally anticipated to end October 2008. Amendment No. 1 is estimated to extend construction services through the end of January 2009. Actual contract time and scheduling will follow the contractor's actual schedule for completing the work. Record drawings will be delivered forty-five (45) following the construction period. H:\CllentlMeridian_60116586E30_810SOUDS CMS%Contracts\CMS Amendmentll3low[Ws_CMS Amend_1_102708.doc Page 1 of 2 COMPENSATION The not -to -exceed limit for engineering fees for the work described in Task Order No. 4 is $770,000. Amendment No. 1 shall increase the total contract limit by one hundred twenty one thousand three hundred dollars ($121,300), for a total not -to -exceed limit of eight hundred ninety one thousand three hundred dollars ($891,300). The ENGINEER will invoice for this monthly on an hourly rate basis in accordance with ENGINEER's standard fee schedule in effect at the time the work is completed. Outside services for subconsultant work and other direct costs shall be reimbursed at cost plus 10 percent mark-up. Travel and subsistence will be charged at cost. The ENGINEER shall not exceed the amount defined for the services of this Amendment No.1 for Task Order No. 4 without written authorization from the OWNER. EFFECTIVE DATE IN WITNESS WHEREOF, duly authorized representatives of the OWNER and the ENGINEER have signed in confirmation of this Task Order No. 4 with the effective date this day of of 2008. CAROLLO ENGINEERS, CITY OF MERIDIAN A Pro cion Corporation PUBLIC WORKS (OWNER) f B t By: �Ja Partner Public W rks By: By: Partner Mayor Tammy de Weerd Attest: Jaycee Holman City Clerk 6Y : Qty res J H:\CllentVAerddian BON586E30_BIOSOLIDS CMS\Contracts\CMS AmendmenflBtosoOds_CMS Amend_7 102708.doc Page 2 of 2 0 0 M N December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-H REQUEST Amendment to Task Order No. 0741 With Civil Survey Consultants for Ten Mile Interchange Project for $27,475.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See altached Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. R CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER Civil Survey Consultants Ten Mile interchange (Design) Change Omer No.: Project Number. Effective Date: 7a Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Desciption: 1) Additional Design Work 2) Additional meetings to discuss plan revisions. 3) Construction Staking 4) Design 2000 LF of effluent Re -Use Pipe for Change order: In Scope of work. Letter of Request from Civil Survey Consultants Contract Prig: Net changes from previous C.O.'S.: No. 0 to 0 Price Prior to this C.O.: Increase (decrease) of this C.O.: Price with all Approved C.O.'s: rtCc:vkNCONSTRU ION MANAGER) A. By: 132EaT 4. tBG�kE Date: /Z_ 3 ZC�VB' APPROVED: (CITY PURC SING ENT) By: Keith Watts Data: APPROVED: (C By: Mayor Ta my de ee d MEsc Contract Completion Date: Days change form previous C.O.'s: 0 to 0 Completion Date before this C.O.: Days Increase (decrease) of this C.O.: Completion Date with all Approved C.O.'S: ACCEPTED (CONTRACTOp) or ?.VcI By: Date: ©cJ 1 COUNCIL APPROVAL // Q Date: /• .O�`, of MER By. City Clerk, Jayce+loIM1,,e Datta• _ n3 SEAL 9p �Sr1st, 1 0 741 12/2/2008 City of Meridian Public Works Dept. Memo To: Jaycee Holman; Tara Green; Keith Watts; Kathy Wanner Front Brent Blake, Engineering Technician CC: Clint Dolsby, Scott Steddine, Kyle Radek, Tom Barry Date: 12/2/2008 N Rel Proposed Agenda Item for December 16, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the December 16, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Amendment to Task Order No. 0741 with Civil Sunrev Consultants for Sewer improvements associated with the Idaho Transportation Department Ten Mile Interchange Proiect Task Order No. 0741 was for the professional services for the design of water and sewer main improvements to be constructed in conjunction with the Idaho Transportation Department Ten Mile Interchange Project. This amendment is for additional professional services for the design of additional sanitary sewer improvements, 2000 lineal feet of Class A effluent reuse pipe, design meetings, and construction staking associated with ITD Ten Mile Interchange Project. sewer trunk line will also provide services for development growth along Franklin Road. The amendment is for $27,475.00. Recommended Council Action; The Public Works Department recommends that City Council approves and signs Amendment to Task Order 0741 with Civil Survey Consultants. Thank you for your consideration. Please contact me if you have any questions. 0 Page 1 w CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER Civil Survey Consultants Ten Mile Interchange (De change Order No.: 1 Project Number. 0741 Date: 12/2/2008 Effective Data: The Contractor Is hereby dhected to make the following changes from the Contract Documents and Plans. 1) Additional Design Work 2) Additional meetings to discuss plan revisions. 3) Construction Staking 4) Design 2000 LF of effluent Re -Use Pipe for Change Order. In Scope of work. Letter of Request from Civil Survey Consultants CHANGE IN CONTRACT PRICE0000�: CHANGE IN CONTRACT TIMES: Original Contract Price: $29,320.00 joriginai Contract Completion Date: Net changes from previous C.O.'s.: No. 0 to 0 Price Prior to this C.O.: Increase (decrease) of this C.O.: 75.00 Price with all Approved C.O.'s: :UMMENCONSTRU ION MANAGER) l3,zc vT 4.-de-R*e /L- 3 zmy' 'ROVED: (CrrYPURC ING Mn Keith Watts ROVED: prTY) Mayor Tammy de Weerd Net Days change form previous C.O.'s: No. 0 to 0 Completion Date before this C.O.: Days Increase (decrease) of this C.O.: Contract Completion Date with all Approved C.O.'s: ACCEPTED(CONTRACT ) G or !t 7. i�oe- Ar- By: � By: *P Date: hg `3: „ Q� COUNCIL APPROVAL By: City Clerk, Jaycee Holman Date: December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. $-I REQUEST Change Order No. 1 for Well 28 with Treasure Valley Drilling for for $40,000 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See allached • CITY OF MERIDIAN 33 EAST BROADWAY MERIDIAN, ID 53642 CONTRACT CHANGE ORDER CnNTRncrnQ•-- • Change Order No.: Project Number: 0733b Date: 12/9/2008 Effective Date: ��ZQ% r 1 S �1' - - 1 sw aoure vaney unsung PROJECT: Well 28 Test Well Construction The Contractor is hereby directed to make the following changes from the Contract Documents and Pians. Desciption: 1) Reduce 8° Casing from 80' to 60' 8) Increase Filter Sand from 4 to 4.6 cu. Yds. 2) Reduce 8° Bentonite Surface Seal from 80' to 18' 9) No charges for cement grout hate abandonment 3) Reduce 8° Bentonite Hole Abandonment 10) Increase well development from -31 to 40 hrs 4) Reduce Cement Grout Surface Seal from 640' to 14T 11) Add 5 Gallons of AquaClear 5) Increase drilling Depth from 900' to 1,310' 12) Add security shelter installed 6) Increase 2° PVC Casing from 1,600' to 3,373' 13) Add cleanup & storm drain protection 7) Increase 2" PVC Screens from 100' to 405' Reason for Change Order: Drill deeper to explore additional usable aquifers Attachments: CHANGE IN CONTRACT PRICE:CHANGE IN CONTRACT TIMES: Original Contract Price: $99,485.00 Original Contract Completion Date: Original Contract Completion Days: Net changes form previous C.O.'s.: Net Days change form previous C.O.'s: No. Q to 0 No. 0 to 0 $0.00 Contract Price Prior to this C.O.: Contract Completion Date before this C.O.: $99,485.00 Net Increase (decrease) of this C.O.: Net Days Increase (decrease) of this C.O.: $40,000.00 Contract Price with all Approved C.O.'s: Contract Completion Date with all Approved C.O.'s: $139,485.00 1 RE MENDED:CU"J MANAGER) "'f �-u By. ACCEPTED (CONTRACTOR) / Date: I21© ((}�' Data APPROVED: (CITY PU HA.SIN A COUNCIL APPROVAL By. Keith Watts Date: j 2 _ I� _ ��„uut►urrrr� _ f Date: o� APPROVED: ATTEST: By. Mayor Tammy de Vtdj Date: By. City Clerk,�JXHoldan �� A T Date: AL1-aa-� IV z ��ZQ% r 1 S �1' Memo Ta Jaycee Holman; Tara Green From: Roxanne Holland, EIT, Staff Engineer rhdiand@merldian*.org Meridian PubiicWorks Depoftent CC: Kyle Radek, P.E., Assistant City Engineer Datil: December 9,2W8 Re: Proposed Agenda Item for December 16, 2008 City Council Meeting The Public Works Deparhnent respectfully requests the following Item be placed on the December 16, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Chante Order No 1 for Well 28 Test Well (constructionl. Additional drilling is required for the completion of the Well 28 Test Well (construction). This change order consists of the following work and amounts to 400/6 of the construction contract: • increase drilling depth from 900 ft. to 1,310 ft. • Increase PVC casing, PVC screens, and sand filter • Increase well development • Clean up and storm drain protection Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No.1 for the Well 28 Test Well project {Construction} with Treasure Vary Drilling for $40,000.00 and authorize the Mayor to sign ft. Thank you for your consideration. Please contact me if you haws any questions regarding this item. 0 Page 1 M December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-K REQUEST Approve Minutes of November 18, 2008 City Council Workshop AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. r 0 December 12, 2008 MERIDIAN CITY COUNCIL MEETING ITEM NO. 3-L Sanitary Sewer and Water Easement for Mills Veterinary APPLICANT REQUEST December 1 b, 2008 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: See attached MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 BOISE IDAHO 1219/08 02:00 PM DEPUTY Patti Thompson III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III RECORDED—REQUEST OF Meridian City 108136918 SANITARY SEWER EASEMENT THIS INDENTURE, made this 13 day of . 20 d between SETTLERS CROSSING LLC. JD KLURE, LLC AND KESLER HOLDINGS, LLC the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of a sewer line over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a sanitary sewer line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed Sewer Main Easement easmt.swr main any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Wm. David Evans, Manager SETTLERS CROSSING LLC Z�-� J . Klure, Member J.D. KLURE, LLC Janalyn H. Kesler, Manager KESLER HOLDINGS, LLC Sewer Main Easement easmt.swr main any Permanent 5ftvaures, trees,, brush, or perennial shrubs or flowers within the area described fear this easement, which would interfere with the use of said easement, for the purposes stated heroin. THE. GRANTORS hereby covenant and agree with the Clcantec that should any parr of the right-of-way and easement hereby granted shall became part of, or lie within the boundaries of any public st=', t1m to such extent, such right-of-vvay and easement hereby granted which lies within. such boundary undary thereof or which is a part thereof, shall ceaw and become null and void and of no further effect and shall be completely relinquished; THE GRANTORS do hereby covenant with the Grantee that.they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and haat they will warrant and forever defend the title and :quiet possession thereof against the lawful claims of all. persons whomsoever IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written GRANTOR. Wm. David Eosins, Manager SETTLERS CROSSING LLC .Jack D. Kluge, Member JjD. KLURE, LLC JanalManager KESLER HflLDMS, LLC SMffMaWEaemW .swr STATE OF IDAHO ) ) ss County of Ada ) On this day of _ bt&-#'� . 200b, be for,, me, the undersigned, a Notary Public in and for said State, personally appeared Wm. David Evans, who being known or identified to me to be the Manager of Settlers Crossing LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that Settlers Crossing LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist_al2gy&s ritten. STATE OF IDAHO ) ) ss County of Ada ) NOTARY PUBLIC FOR IDAHO Residing at: -15-o tse- ( b Commission Expires:te7lao l l On this 1•i day of v % , 20 10y, before me, the undersigned, a Notary Public in and for said State, personally appeared Jack D Klure, who being known or identified to me to be a Member of J.D. Klure, LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that J.D. Klure, LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day end year fist above written. d' xztzt-' NOTARY PUBLIC FOR IDAHO /j/ ��� Commission Expires: Sewer Main Easement easmt swr main -:STATE -OF IDAHO ) ) as. Cowty of Ada On this .2-4 - &yof Public in and for said State, personally appeared Janalp & Kesler, who being known or identified to me to be a Manager of Kesler Holdings, LLC or the person- who executed the, instrument onbehalf of said United Liability Company, and acimowledged to me OW Kesler Holdings, LLC executed the same. IN WrINESS WHEREOF, I have hatunto set my hand and affixed my official seal the day and year fist above written. Sewer Mak went swr.mana CITY OF MERIDIAN Approved by Council on: STATE OF IDAHO, . ss. County of Ada, ) art►►ttill f! tt«titi�� On this jeday of VCCC-MW . ,20!? be&re me, the undersigned, a Notary Public in and for the State of Idaho, personally appeared Taibmy de Weerd and Jaycee Holman, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho and who subscribed their names to the within instrument and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed ni � official seal the day and year first above written. ®00440000®® SEAL •��---.:oG' •o B • B 9 �a r r • • _ ICS,--' Notary Public for Idaho Residing at: Coed t i 1P t I , 1r) My Commission Expires: in- j 1-i TOOTHMAN-ORTON ENGINEERING COMPANY CONSULTING ENGINEERS, SURVEYORS AND PLANNERS Project No: 05161 Date: November 18, 2008 Page: 1 of 1 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 • FAX 208-323-2399 boiseQtoengrco.com EXHIBIT "A" Sewer Easement Description A 20 -foot wide strip of land being a portion of Lots 51 and 52, block 7 of SUNDANCE SUBDIVISION NO. 5, as filed in Book 98 of Plats at Pages 12523-12526, Records of Ada County, Idaho, being more particularly described as follows: COMMENCING at the Northwest comer of said Lot 52; thence, along the westerly line of said Lot 52, A) S.00°00'00"W., 45.16 feet; thence, leaving said westerly line, B) S.89°34'42"E., 8.63 feet to the POINT OF BEGINNING; thence, continuing, 1) S.89°34'42"E., 20.04 feet; thence, 2) S.03°02'19"E., 83.40 feet; thence, 3) S.75°25'43"W., 61.18 feet; thence, 4) N.14-34'1 7"W., 20.00 feet; thence, 5) N.75°25'43"E., 44.85 feet; thence, 6) N.03 '02'1 9"W., 68.28 feet to the POINT OF BEGINNING. H:\05161\WPfiles\SURVEY\Deses\ExhA-Sewer Esmt Lots 51 & 52.doc BOISE • COEUR d'ALENE - CALDWELL Z Ln Q Z ui _ZLa0 L 0 >m z m N W who �1 Z r 0 Q w U� D < z �Nof -) W0�0 �y Of W Y Z Q o0"Q W moo U1 Of 'oZ� mow M � �O ty } w qM F= O Z U � Jo pqO� � 0Z0 Wof 4- o� Q U) 00 41 O J d- O J m I o_ I Ln I I , 0 On LO � I I 0 I I I w j oz I Of I z I S03° 02' 19"E U m �N �20'-SEWER ESMT. S00°00'00"W JI M„61,Z0.20N cA�� I I I I I I _ I I I I � I I I � 10 tioo N N �` d Z LO 41O J U � rn WNo „� N N Z4 N ig ei . p N o m C7 U)N w Ir p L� Om 0 jpN v N 0�N ,mon z a U)o Co" trz N W = ZU z ED+ w in a O 04 Ln Lo -f-I O w z� J z _z lil _I LLJ W -i H Q) 0 0 j1 z 0 z Z w J c6 0 N 0 N w w � Z N d- N d- W d Q(if m o o U) U) Z LiJ _ -J J J 10 tioo N N �` d Z LO 41O J U � rn WNo „� N N Z4 N ig ei . p N o m C7 U)N w Ir p L� Om 0 jpN v N 0�N ,mon z a U)o Co" trz N W = ZU z ED+ w in a O 04 Ln Lo -f-I O w z� J z _z lil _I LLJ W -i H Q) 0 0 j1 z 0 ADA COUNTY RECORDER J. DAVID BOISE IDAHO 120108 02:00 PM DEPUTY Patti Thompson RECORDED—REQUEST OF Meridian City WATER MAIN EASEMENT NAVARRO AMOUNT .00 108136919 �Ft�Crrossp�� LI,G� THIS INDENTURE, made this l Kday of i� , 20 D� between s W � W o A4 . Ut,. the parties of the first part, and hereinafter called the Grantors, and the Ciily of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee, WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration ofthe benefits to.be received by the Gnantors,aand other good and valuable consideration, the Grantors do hereby give, be and convey unto the Grantee the right- of-way ightof-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following. described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, ifs successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or malting subsequent connection to the water line; Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of" easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. Water Main Easement easmt wtrmain THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Wen, 00J. (4.*�� Wm. David Evans, Manager SETTLERS CROSSING LLC Jay . Klure, Member J-95- KLURE, LLC _j ct, 0j, R Janalyn H. K&ler, Manager KESLER HOLDINGS, LLC Water Main Easement easmt wtr main STATE OF IDAHO ) )ss County of Ada ) On this 1 54tt day of 40 64W , 20 ob before me, the undersigned, a Notary Public in and for said State, personally appeared Wm. David Evans, who being known or identified to me to be the Manager of Settlers Crossing LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that Settlers Crossing LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. y'°°'90" v, A mom 4$ °�Ca°°°o•®p (SEAL) 'Cad ° ,a0T-4 C1 O • "UB LIC OF lU°•e'° STATE OF IDAHO ) )ss County of Ada } NOTARY PUBLIC FOR IDAHO Residing at $dose tb Commission Expires: (q lao if On this lN& day of N6VC**6W , 2014, before me, the undersigned, a Notary Public in and for said State, personally appeared Jack D. Klure, who being known or identified to me to be a Member of J. D. Klure, LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that J. D. Klure, LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist abovA*A*t08",_ NOTARY PUBLIC FOR IDAHO Residing at Sols. 1b Commission Expires: 91 1 q layll Water Main Easement easmt wtr main STATE OF IDAHO ) ) ss County of Ada ) On this 1 day of N(rlet't{ , 20-0before me, the undersigned, allotary Public in and for said State, personally appeared Janalyn H. Kesler, who being known or identified to me to be, a Manager of Kesler Holdings, LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that Kesler Holdings, LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written, Water Main Easement easmt wtr main GRANTEE: CITY OF MERIDIAN Tanury de Weerd, r r AL Attest by JQcee Holman, City Clerk, OL Approved By City Council On: G'O °"%N. STATE OF IDAHO, . ss. County of Ada ) On this ��day of f erCb� , 2 O, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set ray hand and affixed my official seal the day and year first above written. (SEAL)®T e e . ® e a o NOTARY PUBLIC FOR IDAHO Residing at:�'�Q�kfi-1._In Commission Expires:(-jI-U Water Main Easement easmt wtr main TOOTHMAN-ORTON ENGINEERING COMPANY CONSULTING ENGINEERS, SURVEYORS AND PLANNERS Project No: 05161 Date: December 4, 2008 Page: 1 of 1 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 • FAX 208-323-2399 boise@toengrco.com Exhibit "A" Water Easement Description A 20 -foot wide strip of land being a portion of Lots 50, 51 and 55, Block 7 of Sundance Subdivision No. 5, as filed in Book 98 of Plats at Pages 12523-12526, Records of Ada County, Idaho, being more particularly described as follows: COMMENCING at the Northwesterly corner of Lot 51, Block 7 of said Sundance Subdivision No. 5; thence, along the westerly line of said Lot 51, A) S.00°00'00"W., 35.52 feet; thence, leaving the westerly line of said Lot 51, B) N.89°34'42"W., 3.50 feet to the POINT OF BEGINNING; thence, 1) S.00°00'00"W., 49.83 feet; thence, 2) S.22°24' 15"E., 74.42 feet; thence, 3) S.67°35'45"W., 20.00 feet; thence, 4) N.22°24' 15"W., 78.38 feet; thence, 5) N.00°00'00"E., 53.94 feet; thence, 6) S.89°34'42"E., 20.00 feet to the POINT OF BEGINNING. CONTAINING: 2,566 square feet, more or less. H:\05161\WPfiles\SURVEY\Desc's\ExhA-Water Esmt-Lots 50 51 & 55.doc BOISE • COEUR d'ALENE • CALDWELL r7 EXHIBIT "B" - SKETCH MAP CITY OF MERIDIAN — PROPOSED WATER EASEMENT LOTS 509 51 & 55 OF BLOCK 7 SUNDANCE SUBDIVISION NO. 5 LOCATED IN THE SOUTHWEST QUARTER OF SECTION 31 TOWNSHIP 4 NORTH, RANGE 1 EAST, BOISE MERIDIAN CITY OF MERIDIAN, ADA COUNTY, IDAHO NW Comer Lot 51, Block 7 q 9 Block 7, SI ndance Sub. No. 5 48 I ---------!-------- -- j---------------- - - - MERIDIAN SANITARY SEWER & WATER EASEMENT PER SUNDANCE SUB. NO. 3 I ------+--------- ✓ N 01 Lnr L2 L1 w f/ f of o a o cPo a a z w; (5 0 15 30 60 90 -T. ZEND - - - - SUBDMSION BOUNDARY LOT LINE ------------- PROPOSED WATER EASEMENT 51 LOT NUMBER ® PROPOSED WATER EASEMENT ------------------------------ N M UNE TABLE LINE LENGTH BEARING L1 3.50 N89'34'42V L2 20.00 S89'34'420E Zo wP�ER 51 �N ONNL LA ND S 52035�g5'`N �S`'G1S7EpF GAG 7316 s V210 o N TOOTHMAN-ORTON ENGINEERING CO. ENGINEERS SURVEYORS PLANNERS 9777 CHINDEN BOULEVARD • BOISE, IDAHO 83714-2008 PHONE: 208-323-2288 • FAX: 208-323-2399 E -FILE: H:\05161\Water Esmt.DWG DATE: 12/04/08 JOB. 05161 0 City of Meridian Public Works Dept. Memo To: Mayor De Weerd & City Council From: Karie Glenn CC: File Date: 12/11/2008 Re: Proposed Agenda Items for 12/16/08 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the 12/16/08 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Sanitary Sewer Easement for Mills Veterinary. Typical Sanitary Sewer Easement. Recommended Council Action: Approve the Sanitary Sewer Easement for Mills Veterinary and authorize the Mayor to sign and City Clerk to attest 2) Water Main Easement for Mills Veterinary. Typical Water Main Easement. Recommended Council Action: Approve the Water Main Easement for Mills Veterinary and authorize the Mayor to sign and City Clerk to attest Thank you for your consideration. 0 Page 1 0 SANITARY SEWER EASEMENT THIS INDENTURE, made this day of , 20 between SETTLERS CROSSING LLC, JD KLURE, LLC AND KESLER HOLDINGS. LLC the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer right -of --way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of a sewer line over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a sanitary sewer line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed Sewer Main Easement easmt.swr main any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Wm. David Evans, Manager SETTLERS CROSSING LLC J 1 . Klure, Member J.9. KLURE, LLC Janalyn H. Kesler, Manager KESLER HOLDINGS, LLC Sewer Main Easement ea$MLswr main any permanent structures, trees, brush, or percunial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the grantee that should any part of the right-of-way and easement hereby greeted shall become part of, or lie within the boundaries of any public strect, then, to such went, such right -of --way and casement hereby Srantuai which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no furthcr effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they arc lawfully seized aid possessed of the aforementioned and described tract of land, and that they have a good and lawfid right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. W WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written_ GRANTOR: Wm. David Evans, Manager SETTLERS CROSSING LLC Jack D. Klure, Member J,D. KLURE, LLC \ `, .-'�- Janalyn H. Kf6ler, Manager KESLER HOLDINGS, LLC Sewer Main FAsenwfl essmt.swr mein 0 • STATE OF IDAHO ) ss County of Ada ) On this l S+ day of , 20 ab , before me, the undersigned, a Notary Public in and for said State, personally appeared Wm. David Evans, who being known or identified to me to be the Manager of Settlers Crossing LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that Settlers Crossing LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist jWy&.)y_ntten. V � pUB LSC OF I'D STATE OF IDAHO ) ) ss County of Ada ) Urlo—T-14 NOTARY PUBLIC FOR IDAHO Residing at: -Z;-o ise, (b - Commission bCommission Expires: t ao t I On this �� day of 41�vzf'vt 4W� , 20 09, before me, the undersigned, a Notary Public in and for said State, personally appeared Jack D Klure, who being known or identified to me to be a Member of J.D. Klure, LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that J.D. Klure, LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day An year fist above written. q-tceeanmgF: �a ►%k-Zh o f ID Lij NOTARY PUBLIC FOR IDAHO Commission Expires:_ "� ` /310/1 Sewer Main Easement easmt.swr main • STATE OF IDAHO ) ) ss County of Ada ) • On this, -4 day of 20-0--B., before rae, the undersigned, a Notary Public in and for said State, personally appeared Janalyn H. Kesler, who being known or identified to me to be a Manager of Kesler Holdings, LLC or the person who executed the instnunent on behalf of said Limited Liability Company, and acknowledged to me that Kesler Holdings, LLC executed the same. IN WITNESS WHEREOF, i have hereunto set my hand and affixed my official seal the day and year fist above written. ! U ' IDAHO Sewer Main anent esmst.swr main 0 CITY OF MERIDIAN Tammy de Weerd, Mayor Jaycee Holman, City Clerk Approved by Council on: STATE OF IDAHO, ) ss. County of Ada, ) On this day of ,2Q , before me, the undersigned, a Notary Public in and for the State of Idaho, personally appeared Tammy de Weerd and Jaycee Holman, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho and who subscribed their names to the within instrument and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. SEAL Notary Public for Idaho Residing at: My Commission Expires: 0 • TOOTHMAN-ORTON ENGINEERING COMPANY CONSULTING ENGINEERS, SURVEYORS AND PLANNERS Project No: 05161 Date: November 18, 2008 Page: 1 of 1 977.7 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 • FAX 208-323-2399 boise@toengrco.com EXHIBIT "A" Sewer Easement Description A 20 -foot wide strip of land being a portion of Lots 51 and 52, block 7 of SUNDANCE SUBDIVISION NO. 5, as filed in Book 98 of Plats at Pages 12523-12526, Records of Ada County, Idaho, being more particularly described as follows: COMMENCING at the Northwest corner of said Lot 52; thence, along the westerly line of said Lot 52, A) S.00°00'00"W., 45.16 feet; thence, leaving said westerly line, B) S.89°34'42"E., 8.63 feet to the POINT OF BEGINNING; thence, continuing, 1) S.89°34'42"E., 20.04 feet; thence, 2) S.03°02' 19"E., 83.40 feet; thence, 3) S.75°25'43"W., 61.18 feet; thence, 4) N.14°34' 1 TW, 20.00 feet; thence, 5) N.75°25'43"E., 44.85 feet; thence, 6) N.03-02'1 9"W., 68.28 feet to the POINT OF BEGINNING. 1 I:5051615WPfilesl.SURVEY1Desc'sWxhA-Sewer Esmt Lots 51 & 52.doc BOISE - COEUR WALENE - CALDWELL z o azg _; �O M zLLI m Qn In 60 �•j zraa LLI Z V) Z :) wp�U 00 r"'IYZQ .d- " J Q m wao NZ� to w �M �0w LO �JO �oN O_z l+p. J 0 J M i/ Lli ( R i w z co >ro cioI v I �LU z� f N •re-) Q z LOU �t+ 5 _J I Zly-z 1 r\ I o Q cuj n f I 1 v i E�w ! m 1 I u): I I Cq o LO I I J � I I c� �LL- Z � o I � z I S03"02'1 9"E I ? ci ��83 4Q 3 I a m 20' -SEWER ESMT. ZSZ 99,��� S00'00'00"W :11 M„61.Z �+ �� N 1 I I I I I LO 1 f 0 I I i I I 1 I I I I I I o; N Zv I W •�� N � o U� � aN 4 $ c �' N .�nN o w= z" z � o Oz s E w cm CL A Z LO 0 LO J 45 107 09 )01 N 0 w zF- �z z_ w a �w� (n c� Z z Z w J ED m 0 0 0 N w w � 0 N 2q-qt- N P, Z PO P L1J m 0 00 V) L z w _ o; N Zv I W •�� N � o U� � aN 4 $ c �' N .�nN o w= z" z � o Oz s E w cm CL A Z LO 0 LO J 45 107 09 )01 N 0 w zF- �z z_ w a �w� (n c� Z 0 . -WATER MAIN EAS Srl4t�Crassnaj �.t.G� THIS INDENTURE, made this 134day of 6FV, . 200 between 9-esW j-}okl�a�. S�Lt�G, the plies of the first part, and hereinafter called the Grantors, and the City otMerldian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain; service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration ofthe benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, ifs successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. Water Main Easement easmt wtr main 0 • THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Wm. David Evans, Manager SETTLERS CROSSING LLC J Klure, Member J. -D. KLURE, LLC UAL. - Janalyn H. K 'sler, Manager KESLER HOLDINGS, LLC Water Main Easement easmt wtr main 0 • STATE OF IDAHO ) ) ss County of Ada ) On this 15f k day of N0'44' * t6100" , 20 C$ before me, the undersigned, a Notary Public in and for said State, personally appeared Wm. David Evans, who being known or identified to me to be the Manager of Settlers Crossing LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that Settlers Crossing LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. Akw (SEAL) ;40T4* a v J,gL NUB L1C �' �►�� OF 1DP;:•'�► STATE OF IDAHO ) ) ss County of Ada } i NOTARY PUBLIC FOR IDAHO Residing at '&Is, tb Commission Expires: Rol Ewa On this 134& day of IV O�kr*-6e-e . 20 5—, before me, the undersigned, a Notary Public in and for said State, personally appeared Jack D. Klure, who being known or identified to me to be a Member of J. D. Klure, LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that J. D. Klure, LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist aboyaovitaw,-_ �10Tq� % [n i 70 pUD LIC r F ID •,P9�,�••,,�•.•"gip•••: NOTARY PUBLIC FOR IDAHO Residing at '$otSG 1b Commission Expires: 19 t Water Main Easement easmt wtr main 0 r STATE OF IDAHO ) ) ss County of Ada } On this It day of 1gUerthbea , 20-0 before me, the undersigned, a Notary Public in and for said State, personally appeared Janalyn H. Kesler, who being known or identified to me to be, a Manager of Kesler Holdings, LLC or the person who executed the instrument on behalf of said Limited Liability Company, and acknowledged to me that Kesler Holdings, LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above mitten. a1y�" 1iijT'i • r i s Commission Expires: aAAI . • Water Main Easement easmt wtr main • GRANTEE: CITY OF MERIDIAN Tammy de Weerd, Mayor Attest by Jaycee Holman, City Clerk Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada On this day of , 20_, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO Residing at: Commission Expires: Water Main Easement easmt wtr main TOOTHMAN-ORTON ENGINEERING COMPANY CONSULTING ENGINEERS, SURVEYORS AND PLANNERS Project No: 05161 Date: December 4, 2008 Page: I of 1 9777 CHINDEN BOULEVARD 6015E, IDAHO 83714-20013 208-323-2288 • FAX 208-323-2399 boise@toengrco.com Exhibit "A" Water Easement Description A 20 -foot wide strip of land being a portion of Lots 50, 51 and 55, Block 7 of Sundance Subdivision No. 5, as filed in Book 98 of Plats at Pages 12523-12526, Records of Ada County, Idaho, being more particularly described as follows: COMMENCING at the Northwesterly corner of Lot 51, Block 7 of said Sundance Subdivision No. 5; thence, along the westerly line of said Lot 51, A) S.00°00'00"W., 35.52 feet; thence, leaving the westerly line of said Lot 51, B) N.89°34'42"W., 3.50 feet to the POINT OF BEGINNING; thence, 1) S.00°00'00"W., 49.83 feet; thence, 2) S.22-24'1 5"E., 74.42 feet; thence, 3) S.67°35'45"W., 20.00 feet; thence, 4) N.22°24' 15"W., 78.38 feet; thence, 5) N.00°00'00"E., 53.94 feet; thence, 6) S.89°34'42"E., 20.00 feet to the POINT OF BEGINNING. CONTAINING: 2,566 square feet, more or less. E h0516I%WPfiles\SURVEY\Dese's1ExhA-Water Esmt-Lots 50 51 & 55.doc BOISE • COEUR WALENE • CALDWELL EXHIBIT "B" -- SKETCH MAP M CITY OF- MERIDIAN -- PROPOSED WATER EASEMENT C; ; LOTS 50, 51 & 55 OF BLOCK 7 z SUNDANCE SUBDIVISION NO. 5 s I LOCATED IN THE SOUTHWEST QUARTER OF SECTION 31 I TOWNSHIP 4 NORTH, RANGE 1 EAST, BOISE MERIDIAN CITY OF MERIDIAN, ADA COUNTY, IDAHO NW Corner Lot 51, Block 7 W I 49 Block 7, Sundance Sub. No. 5 0 48 z V) I ---------I w MERIDIAN SANITARY SEWER o I & WATER EASEMENT o PER SUNDANCE SUB. N0. 3 I L1 �---------L-------- L2 --� ------ -� A p1 Nku O� O� z I 8 rni l o p 1 0 bD4 z z wa U) W I z 1 Z z NN Y CP I tT Y/ P G I 1 � 15 30 60 90 �GEND "— -- SUBDMSION BOUNDARY LOT LINE ------------- PROPOSED WATER EASEMENT ---------------------------- UNE TABLE UNE LENGTH BEARING L1 3.50 N89'34'42V — 20.00 S89'34'42"E LOT NUMBER TOOTHMAN-ORTON ENGINEERING CO. PROPOSED WATER EASEMENT ENGINEERS SURVEYORS PLANNERS 9777 CHINDEN BOULEVARD - BOISE, IDAHO 83714-2008 PHONE: 208-323-2288 • FAX: 208-323-2399 E -FILE: H:\05161\Water Esmt.DWG DATE:12/04/05 JOB: 05161 I pl LANps CJ 35 A15 �°a' 0 ST ERE, G'pb 5 7316 C— �r ` 1"2rpa�p` Q � OF�!w k McA LOT NUMBER TOOTHMAN-ORTON ENGINEERING CO. PROPOSED WATER EASEMENT ENGINEERS SURVEYORS PLANNERS 9777 CHINDEN BOULEVARD - BOISE, IDAHO 83714-2008 PHONE: 208-323-2288 • FAX: 208-323-2399 E -FILE: H:\05161\Water Esmt.DWG DATE:12/04/05 JOB: 05161 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. REQUEST Task Order No. 5 with HDR Engineering, Inc. for Reclaimed Water Master Planning for $50,000.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS See attached OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. FM TASK ORDER NO.5 CITY OF MERIDIAN (OWNER) HDR ENGINEERING, INC. (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Services Agreement between the above named parties, dated January 24, 2007. SCOPE OF SERVICES CITY OF MERIDIAN, IDAHO RECLADMD WATER MASTER PLANNING BACKGROUND Rapid growth in the City of Meridian has challenged City infrastructure managers to increase capacity of City public works services. Three factors are straining the services provided by the City's departments: (1) The pending effluent phosphorus limitations resulting from the Snake River Hells Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load Allocations will require a greater investment in wastewater treatment facility performance than under the current (expired) National Pollutant Discharge Elimination System (NPDES) permit; (2) the City municipal water rights will become stressed as growth continues at a record pace, if alternate sources of supply are not identified; and (3) the available supply of irrigation water which supplies City parks is limited. These issues are forcing infrastructure managers to think holistically about the City's water resources. The Idaho Department of Environmental Quality (DEQ) administers the Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA 58.01.97). These rules are established to regulate the quality of water that is reclaimed and identify the potential uses of reclaimed water. The Reuse Rules state, "it is the policy of the Department to promote the practice of reuse of both municipal and industrial reclaimed wastewater through the continued creation and implementation of rules and guidance that give permittees various opportunities for new forms of reuse." This policy enables the City of Meridian to manage its reclaimed water as a source of non -potable water (e.g., irrigation water) to either replace or supplement the supply of irrigation water from the irrigation districts. Class A reclaimed water is the highest class of reclaimed water in Idaho. Meridian intends to produce reclaimed water that meets Class A standards. This water will undergo advanced filtration and disinfection to very stringent levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application to DEQ for permission to irrigate Heroes Park with reclaimed water meeting Class A standards from the City's wastewater treatment plant. This permit application was conducted under Task Order No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at Heroes Park was received on June 18, 2008. Subsequent communications with Idaho DEQ will lead to issuance of the final Class A reclaimed water permit in the fall of 2008 or winter of 2009. The Heroes Park Reclaimed Water Demonstration Pilot laid much of the conceptual groundwork for building a reclaimed water program. However, thoughtful consideration as to the direction of the program and more specific details are needed to expand the program to deliver reclaimed water to more customers. The purpose of this project is to develop the direction and details of a reclaimed water distribution system, identify and integrate necessary Page 1 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doc • . • l m business practices, determine organization and management, and establish a pricing structure for broad-based implementation. This will enable the City to plan for capital projects needed to distribute reclaimed water with a clear understanding of the financial impacts, and manage the requirements of a newly permitted program. In addition, this will clarify the terms of reclaimed water delivery for potential customers and provide the basis for customer commitments to purchase reclaimed water. Execution of the following tasks will achieve these objectives and provide the "5MY for a complete approach to business and master planning of reclaimed water infrastructure (Motivators; Market Analysis; Means of Delivery; Management; and Money). PRUPOSED SCOPE OF SERVICES The proposed scope of Consultant services is to conduct the following tasks. These tasks are divided into three sequential phases. HDR will commence with Phase 1 upon notice to proceed for Phase 1, commence with Phase 2 upon notice to proceed for Phase 2, and commence with Phase 3 upon notice to proceed for Phase 3. PHASE 1— RECLAIMED WATER CONCEPTUAL BUSINESS PLAN Task 100 - Project Management (Phase 1) Task 200 - Citywide Class A Reclaimed Water Permit Application TASK 100 - PROJECT MANAGEMENT (PHASE 1) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 1 of the project scope. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Prepare a Project Management Plan for distribution to project team; monitor team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). • Provide quality control review of project deliverables. City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Page 2 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01 FINAL.doc 0 - • Assumptions 1 M • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Deliverables • Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). TASK 200 - CITYWIDE CLASS A RECLABIED WATER PERMIT APPLICATION Objective Apply for a citywide Class A reclaimed water permit to identify potential regulatory barriers for implementing a citywide reclaimed water program. Approach • Prepare a permit application for Class A reclaimed water to the Idaho Department of Environmental Quality (DEQ) using previously prepared information, including the Wastewater Facility Plan and the Heroes Park Reclaimed Water Permit Application and Engineering Report. • Meet with representatives of Idaho DEQ in a pre -application conference to discuss a preliminary outline of the Engineering Report and key issues of concern for Idaho DEQ that Idaho DEQ expects to be addressed in the Engineering Report. The following activities are based on pre -conference activities listed in the Idaho DEQ Guidance for the Reclamation and Reuse of Municipal and Industrial Wastewater (the Guidance) and are expected to be discussed with DEQ: 1. Describe the proposal for a citywide Class A reclaimed water permit. 2. Discuss scheduling issues with particular focus on when Meridian proposes to begin activities for reclaimed water use. 3. Discuss the ownership of reclaimed water sites. Many of the potential reclaimed water use sites will not be owned by the City of Meridian, so DEQ may require Meridian to provide lease or rental agreement for properties not owned by the City. This information will be provided by the City. 4. Present the Vicinity Map and Facility Site Map to DEQ. Discuss site topography, potential buffer zone issues, and other potential site constraints. Discuss what is recommended to be added to these maps for purposes of the reuse permit application submittal. 5. Review evaluation criteria and discuss Meridian -specific characteristics. 6. Discuss recommended sampling and analysis efforts to be performed for the purposes of preparing the reuse permit application. These efforts may include additional sampling of the reclaimed water, site soils, site groundwater, and/or other sampling and analysis important for site characterization. 7. Discuss the need (and, if appropriate, a schedule) for seepage rate testing of water structures or ponds. Page 3 of 28 December 1, 2008 Reuse BushessPlanTask OrderV 2008-12-01 FINAL.dx 8. Discuss local permits and approvals that may be required (conditional use permit, planning and zoning requirements, other agency approvals... ). 9. Determine if the reclaimed water sites will be leased or operated by a third party. If a third party is involved, a signed contract or agreement will be required regarding third party responsibilities for operating the site under the conditions of the permit. 10. Discuss if a Plan of Operation and/or updates of other site management plans should be submitted with the reuse permit application. 11. Discuss what additional information is recommended by DEQ to be included with the Reuse permit application. 12. Discuss the overall steps and schedule for the permit process. The Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (Section 601 of IDAPA 58.01.17) require that an Engineering Report be submitted as the core of the permit application. A checklist is provided in the Guidance to guide preparation of the Engineering Reports for land application of municipal and industrial wastewater on specific sites. However, many of the elements in the Guidance are not applicable to Class A municipal reclaimed water or for citywide management of reclaimed water. The outline from the Guidance will be closely followed except where specific requirements are not applicable. I. Site Location and Ownership A. Site Location 1. Describe the location of the wastewater treatment facility and the location of the reclaimed water use area (area of city impact) and intended uses of the reclaimed water. 2. Describe relative locations of important land features (cities, roads...) to the treatment facility and reclaimed water use area. 3. Describe land uses and identify buffers from the following objects: dwellings, areas of public access, canals/ditches, private water sources, and public water sources. B. Site Ownership (City to prepare this section.) 1. Identify land ownership within the reclaimed water use area using GIS data from the Ada County Assessor. For land not owned by Meridian, City will describe any pertinent leases or agreements in place for sites for reclaimed water use. 2. City will provide the following documentation to HDR for inclusion in this section or by referring to an appendix: a. City will provide documentation of ownership for areas of reclaimed water use. b. If Meridian is leasing or renting the reclaimed water irrigation sites, City will provide an affidavit stating the specks of the water use agreement or lease stating the actual control over the property. c. City will obtain and provide copies of any other agreements affecting the ownership and/or operation of the site (right-of-way easements, for example). Page 4 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12.01 FINAL.doc 1 L.GR d. City will list all local, state, and federal permitsAicenses/approvals related to reclaimed water. For each, list the date(s) of application, the current status, and, if applicable, the approval date. Include any required planning and zoning approvals and/or required conditional use permits. If. Process Description A. Process Flow Description - 1 . Identify the sources of wastewater. Describe seasonal variations in the wastewater (quantity and quality). 2. Generally, describe the flow path of wastewater from the wastewater source to the uses of reclaimed water. 3. Identify the major treatment steps (equipment) of the wastewater treatment facility and describe the disinfection treatment system and the proposed level of disinfection. 4. Identify sizes and design capacities of major equipment. 5. Identify the flow design basis. 6. If applicable, describe any alternate treatment methods Ding considered. (This is assumed to be not applicable for this project and is not included in this scope of work or budget) 7. Describe procedures that would be followed if the principal wastewater treatment procedures could not be used temporarily. 8. Identify sources and types of generated waste solids. B. Land Application Site 1. Estimate the proposed number of irrigation acres using reclaimed water and the potential non -irrigation uses of reclaimed water. 2. Identify the type(s) of irrigation system(s) (pivot, hand lines,...) and the corresponding irrigation efficiency(ies). III. Site Characteristics A. Site Management History 1. Generally, describe past and current uses and management of the land within the City of Meridian reclaimed water area. (A description of important events and dates, cropping information, historic fertilizer use, and other key past and current site management information for specific sites is not included in this scope of work or budget.) B. Climatic Characteristics 1. Describe the climatic characteristics of the site including precipitation data, high and low temperature data, frost free days, growing degree days, and prevailing wind direction. The information used in this section will be an update of the information Page 5 of 28 December 1, 2008 Reuse BusinessPian'resk OrderV-2008-12-01 FINAL.doa prepared for the Heroes Park Class A reclaimed water application engineering report. C. Soils 1. Describe site soils. Present Natural Resource Conservation Service (or similar) soil survey information for the City of Meridian using GIS mapping. 2. Present and interpret available soil monitoring results. (This is assumed to be not applicable for a citywide Class A reclaimed water permit and is not included in this scope of work or budget.) 3. Estimate the available water holding capacity of the soils for irrigation in the non - growing season for the typical soils within the Meridian area of city impact. D. Surface Water 1. Identify and describe the location of surface water(s) within the area of city impact. 2. Discuss canals, wetlands, springs, floodplains, and other surface water related characteristics. 3. Describe the influence of reclaimed water activities on nearby surface water(s). E. Groundwater/HvdroceoloQv 1. Describe the groundwater system, including: depth to first water, depth to regional groundwater, confined or unconfined, flow direction, and seasonal depth and flow direction variations. Describe the presence of a major aquifer. 2. Discuss the locations and uses of wells (public wells, private wells, monitoring wells, and injections wells) within the area of city impact. Include copies of well logs, as available. Contact the IDWR (Idaho Department of Water Resources, www.idwr.state.id.us) for assistance. 3. If a Well Location Acceptability Analysis has been performed for the site, present and interpret results of the analysis. (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 4. Present and interpret available groundwater monitoring results. 5. Present and interpret results of any groundwater modeling efforts. IV. Wastewater Characterization, Cropping Plan, and Loading Rates A. Wastewater Characterization 1. Identify the quantity of reclaimed water (per day, per month, per year). Document how the quantity values were determined. 2. Characterize the concentrations of key constituents in the reclaimed water proposed for irrigation. Document how the concentration values were determined. Basic constituents of interest are: total nitrogen, total phosphorus, Chemical Oxygen Demand (COD), and total coliform counts. City will provide wastewater treatment plant operating data. Page 6 of 28 December 1, 2oo8 Reuse BusinessPlanTask OrderV-200&12-01 FINAL.doc FM B. Cropping Plan (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) C. Hydraulic Loading Rate 1. Present the expected hydraulic loading rates by month for growing season and non - growing season. Base the hydraulic loading rate on a "per unit" basis for application to irrigation sites of varying size. 2. Describe the availability of supplemental irrigation water within the area of city impact and whether or not supplemental irrigation water is expected to be used at any reclaimed water use sites. Use GIS mapping to define current (2008) extents of irrigation district service areas. Provide documentation that water rights exist to provide supplemental irrigation. If expected to be used, present the typical supplemental irrigation water hydraulic loading rates for potential crops. 3. Discuss irrigation scheduling for the site. 4. Prepare and present an example monthly water balance for the future, yet -to -be - proposed storage structure(s) reflecting: number of days of storage, required freeboard, minimum depth, evaporation, precipitation, and flows into and out of the structure. D. Constituent Loading Rates 1. Calculate and present the expected growing season and non -growing season loading rates for key constituents. Reflect the application of supplemental fertilizers in constituent loading rate calculations. Base the constituent loading rate on a "per unit" basis for application to irrigation sites of varying size. 2. Compare expected constituent loading rates to applicable turf uptake values. 3. Identify the design limiting constituent for turf. V. Site Management A. Compliance Activities 1. Provide a summary and status of compliance activities under the existing Heroes Park reclaimed water permit. B. Seepage Rate Testina 1. Discuss the need and schedule for seepage rate testing of wastewater structures or ponds. C. Site Management Plans 1. Buffer Zone Plan: a. Discuss disinfection and buffer zone issues. Address the following buffer objects: dwellings, areas of public access, canals/ditches, private water sources, and public water sources. Page 7 of 28 December 1, 2008 Reuse BusinessPtanTask OrderV-2008-12-01 FINAL.doe 1 m b. Compare site buffer distances to DEQ guideline buffer distances. c. Describe current and/or proposed fencing and signing for reclaimed water use sites. 3. Grazing Management Plan: (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 4. Nuisance Odor Management Plan: (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 5. Waste Solids Management Plan: provide a discussion that no solids are to be applied on permitted reuse sites. 6. IDIS (Total Dissolved Inorganic Solids) Management Plan: address potential increases In TDS (total dissolved solids) concentrations in groundwater and/or excessive salt levels in soils. 7. Runoff Management Plan: address best management practices for minimization of runoff and ponding. D. Monitorina 1. Describe how the quantity of reclaimed water irrigation and other uses is proposed to be monitored (methodology, frequency, location). 2. Describe proposed sampling and analysis of the reclaimed water irrigation (constituents, disinfection level, methodology, frequency, location). 3. Describe method of calculating hydraulic and constituent loading. 4. If supplemental irrigation water is expected to be used, describe how the quantity of supplemental irrigation water is proposed to be monitored (methodology, frequency, location). 5. Describe proposed soil monitoring (constituents, soil depths, methodology, frequency, location). 6. Describe proposed groundwater monitoring (constituents, methodology, frequency, location). 7. Describe how crop uptake values are proposed to be determined (plant tissue monitoring, table values... ). 8. Describe other proposed monitoring for the site. 9. Describe meteorological monitoring for site. E. Site Operations and Maintenance 1. Describe who will operate and maintain the wastewater treatment facilities and reclaimed water use sites. 2. Describe operator certification credentials—credentials currently held and any plans for future certifications. Page 8 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doc • 0 FM 3. If a party other than the applicant operates and maintains the reclaimed water use sites, City will submit a copy of the signed contract or agreement outlining how the site will be operated to meet the conditions of the permit. • Meet with representatives of Idaho DEQ to discuss the Draft Engineering Report and the conclusions and findings within the report, and discuss outstanding issues that have not yet been addressed in the Engineering Report prior to submittal of the report with the permit application to Idaho DEQ. City Responsibilities • Provide information to complete the reuse permit application and the preliminary technical report beyond the information covered in the reuse scoping study and the Wastewater Facility Plan. • Attend reuse permit pre -application meeting and subsequent meetings with Consultant and Idaho DEQ. Assumptions • If the scope of work changes significantly due to the outcome of the pre -application meeting or DEQ's position on a city-wide permit, a contract amendment may be required. • The engineering report for the citywide permit application will describe successful nutrient management, runoff control, and irrigation management to citywide reclaimed water programs in other states where these programs are common. • No additional information will be required by DEQ for the reuse permit application and Engineering Report than already developed for the Reuse Scoping Study and the Wastewater Facility/ Plan. If additional information becomes necessary, either City will provide this information or contract with Consultant to prepare this information. • A Plan of Operation may be required by DEQ after the reuse permit application is accepted. This scope does not include development of a citywide Plan of Operation. • Technical, Financial, Managerial, and Legal Issues are required for the permit application. These issues will be addressed in the development of the reclaimed water master planning effort in the tasks associated with later phases of this task order. • The following sections of the engineering report will be based on the Water Reclamation and Reuse Permit Application Engineering Report submitted on January 10, 2008 (Heroes Park permit application) and subsequent technical memoranda: • Treatment Process Description • Climatic Characteristics • Hydraulic Loading Rate calculations (Irrigation Water Requirement and Water Balance based on irrigation of turf only) • Constituent Loading • Groundwater Mixing Zone Analysis • Up to four Consultant representatives will attend the pre -application meeting and up to two Consultant representatives will attend other meetings with Idaho DEQ. Products • Draft Engineering Report (pdf format). Page 9 of 28 Reuse BusinessPlanTask orderV-2008-12-01_FINAL.doc December 1, 2008 0 • �L • Final Engineering Report (4 hard copies to City and 4 hard copies to DEQ). • Reclaimed water permit application to Idaho DEQ. PHASE 2 — RECLAIWD WATER CONCEPTUAL BUSINESS PLAN Task 300 - Project Management (Phase 2) Task 400 - Reclaimed Water Strategy Workshop Task 500 - Economic Analysis Task 600 - Council and Stakeholder Presentations TASK 300 - PROJECT MANAGEMENT (PHASE 2) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 1 of the project scope. Approach • Communicate frequently to the City and the project team through. progress reports, project meetings, and email communications. • Update the Project Management Plan prepared in Phase 1 for distribution to project team; monitor team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). • Provide quality control review of project deliverables. City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Deliverables • Updated Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). Page 10 of 28 December 1. 2008 Reuse BusinessPlanTask OrderV-2008-12-M FINAL.doe • • FM TASK 400 - RECLA WD WATER STRATEGY WORKSHOP Objective Identify the motivators for establishing a reclaimed water program, the benefits of implementing a program, and the potential downsides to implementation. Approach • Prepare and agenda, schedule, and facilitate a 3 day workshop to focus exclusively on a potential reclaimed water program within the context of integrated water resources management. • Involve key stakeholders in the workshop, including key staff, the Mayor and public works council liaison, and representatives of DEQ and IDWR, if available. • Assess the current state of reclaimed water acceptance within Meridian, using SWOT (strengths, weaknesses, opportunities, and threats/obstacles) analysis and needs analysis methods. • Formulate (or confirm) Meridian's initial mission statement with regard to reclaimed water. • Define Meridian's vision for reclaimed water, including goals and objectives. • Identify potential reclaimed water uses and customers. • Identify potential/conceptual distribution system and key components (e.g., pumping, transmission, and storage). • Identify and discuss the issues associated with achieving the vision, including a discussion of business planning needs. Assumptions • The City's vision and mission statements, the mission statements of the Public Works Department, and the reclaimed water vision statement will serve as the basis for documenting the motivators in this task. • The conceptual business planning process will involve City leaders, staff, and Idaho DEQ. Other key stakeholders will be involved in the detailed business planning process (Phase 2) as needed. • If no fatal flaws are found during the initial workshop, the Master Plan will continue in more detail. City Involvement • The City will actively participate in the initial workshop and provide any background information relevant to project goals and approach. Deliverables • Workshop agenda and invitations • Workshop summary memorandum. Page 11 of 28 December 1, 2008 Reuse BusinessPlenTask OrderV-2008-12-0i_FINAL.doc 0 i. TASK 540 - ECONOMIC ANALYSIS Objective Prepare a preliminary economic analysis that focuses on the return on investment, if any, to the water and wastewater departments from the implementation of a reclaimed water program for Meridian. Approach • Compile information obtained during the workshop and prepare high-level, conceptual cost opinions of reclaimed water treatment and distribution infrastructure (+50% to -30% level of detail) for presentation in a workshop summary memorandum. • Prepare an economic analysis which generally follows An Economic Framework for Evaluating the Benefits and Costs of Water Reuse by the WateReuse Foundation. Assumptions • The economic analysis will be based upon information captured in the reclaimed water strategy workshop (Task 400). • Information to be used for the economic analysis includes social costs and benefits, environmental stewardship, City's goals and mission, and the "no action" alternative. City Input • The City will actively participate in the initial workshop and provide any background information relevant to project goals and approach. Deliverables • Economic analysis technical memorandum. TASK 600 - COUNCIL AND STAKEHOLDER PRESENTATIONS Objective Prepare and deliver presentations to the Meridian City Council, key public agencies, and other stakeholders. Approach • Prepare presentation materials and present the findings of the Reclaimed Water Conceptual Business Planning effort to the City Council and other key stakeholders. Assumptions • Up to two Council Presentations will be required. • Up to 4 agency and other stakeholder briefings will be required. • Conceptual Reclaimed Water Business Plan will be the Powerpoint presentations presented in a three ring binder. • Conceptual Reclaimed Water Business Plan will follow the chapters headings of the outline presented on page 13 through 16 of this scope of work. Page 12 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 200&12-01 FINAL.doc • 0 1 m City Input • City staff will actively participate in the presentations. Deliverables • Council presentations (2 total). • Stakeholder presentations (4 total). rM"k; 3 — HECt .A MFD WATER DETAILED BUSINESS PLAN Task 700 - Project Management (Phase 3) Task 800 - Motivators Vision and Drivers) Task 900 - Market Analysis (Uses and Customers) Task 1000 - Means of Delivery (Infrastructure) Task 1100 - Management (Business Planning and Utility Structure) Task 1200 - Money (Financial Issues) Task 1300 - Meetings, Report, and Documentation TASK 700 - PROJECT MANAGEMENT (PHASE 3) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 3 of the project scope and authorization. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Update the Project Management Pian for distribution to project team; monitor Consultant team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. Page 13 of 28 December 1, 2008 Reuse BusinessPlan"rask OrderV 2008-12-01 FINAL.doc • • Invoice format will follow standard format by the Consultant. Deliverables • Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). TASK 800 - MOTIVATORS (VISION AND DRIVERS) Objective Document the motivators for establishing a reclaimed water program, the benefits of implementing a program, and the potential downsides to implementation. Approach • Document the motivators (vision and drivers) developed and discussed during Phase 2. • Identify any new motivators or detractors for developing a water reuse program. Assumptions • No additional preparation will be required beyond the effort provided in Phase 2. City Input • City will de -brief with HDR after the Phase 2 Reclaimed Water Strategy Workshop. Deliverables • N/A — See Task 1300 - 00. TASK 900 - MARKT ANALYSIS (USES AND CUSTOMERS) Objective Assess specific customer needs and engineering considerations. Approach • Schedule and attend meetings with up to five prospective customers for reclaimed water, including but not limited to: potential industrial users of municipal reclaimed water, developers in north Meridian; the Meridian Parks and Recreation Department; up to three golf courses in the north Meridian area (Spurwing, Foxtail, and Lake View). At the City's option, these meetings may consist of meeting individually with each customer; meeting with customers as a group; or both. • Facilitate periodic meetings with Meridian and the Idaho Department of Environmental Quality (DEQ). • Develop a brief overview of the status of reclaimed water distribution to cover the appropriate range of issues and elicit constructive input from the customers involved. For example, discussion points can include specific potential uses of the reclaimed water, quantities and pressures needed; seasonal fluctuation in water needs; irrigation constraints (allowable time of use spray irrigation); desired delivery points; required customer site retrofits (e.g., cross -connection control); reliability; ability to share the burden of ensuring reliability; water quality considerations; pricing; incentives; terms and conditions that may be associated with delivery; needs for redundant supply if there is a reclaimed water outage. Page 14 of 28 December 1, 2008 Reuse BusinessPlanTask orderV 2008-12-01 FINAL.doc Assumptions FM • Up to four one-on-one meetings with prospective customers will be held initially to assess interest and specific engineering considerations. • An additional set of meetings with prospective customers (one joint meeting or four individual meetings) will be held after the pricing options have been assessed and reviewed by the City. City Input • Provide available reports and studies for review • Assist in obtaining information as needed. • Participate with HDR in contacting and meeting with prospective customers. • Provide financial information as needed related to O&M costs, administrative costs and taxes. • Review deliverables and provide feedback. Deliverables • Brief overview of the status of reclaimed water program for customer meetings. TASK 1000 - MEANS OF DELIVERY (EWRASTRUCTURE) Objective Provide planning -level definition of infrastructure needed to treat and deliver reclaimed water to customers identified in Task 900, and associated planning -level costs. Approach Subtask 1001: Define Engineering Parameters • Identify the geographic location of potential customers that can be served with reclaimed water. • Estimate the amount of water that is desired by each potential customer. • Review the quantity of water and pressure desired by prospective customers in the context of allowable times of application. • Identify if and what treatment modifications are needed to produce and deliver reclaimed water that meets expectations developed in Task 900. • Determine daily and seasonal storage requirements. Subtask 1002: Develop Pipe Configurations and Perform Hydraulic Modeling • Once potential customers and anticipated demands are known, up to three alternative pipeline alignments will be identified. • An extended period simulation will be performed for this analysis. Operations costs will also be estimated through the use of the hydraulic model. Modeling scenarios will help develop pump operating strategies and estimate electricity consumption needed for operation of the proposed system. • Include storage in modeling scenarios; potentially at the wastewater treatment plant, on-site at customer locations, or other distribution or terminal locations. Subtask 1003: Develop Planning -Level Cost Estimates and Related Criteria Page 15 of 28 December 1, 2008 Reuse BuslnessPlanTask 0rderV-2008-12-01 FIW1l..doc C • • Prepare a preliminary opinion of the capital and operating costs to construct and operate the alternative treatment, pipeline alignments, pump stations, and storage facilities. Assumptions Subtask 1001: • Engineering parameters will be based on existing State of Idaho regulations. • Distirbution and storage requirements will be based on the Idaho Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater. • Review of alternative reservoir configurations (e.g., above ground, buried, hopper bottom, etc.) is not included in this scope of work. Subtask 1002. • The hydraulic model developed for the Boise River Outfall pipeline (BRO) to Heroes Park hydraulic analysis will be used to determine pipe sizes extending from the BRO pipeline or wastewater treatment plant, if pumping is required and how much pumping is required, storage requirements and operational characteristics of the system. • Storage at selected locations throughout the City may provide for lower capital and operating costs and make water available at times that the facilities at the wastewater treatment plant are not in operation. • Evaluation will be limited to three alternative pipe alignments, which will be agreed upon prior to performing Task 602. Subtask 1003: • Detailed design drawings will not be required. Model will contain pipe and nodal information used in the hydraulic analysis. Model can be used to further evaluate the system and to provide input for preliminary design of the recommended alternative. City Input • Communicate with HDR regarding engineering parameters such as potential over sizing needs for future expansion, pressure requirements, City land available for storage, etc. • Review deliverables and provide comments. • Review and feedback on deliverables prepared. Deliverables Subtask 1001: • Brief memo summarizing engineering parameters. Subtask 1002. • Hydraulic model containing pipeline alternatives. Subtask 1003: • Brief memo with tables containing estimated capital and operating costs for each alternative. Page 16 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01_FINAL.doe �J r: I TASK 1100 - MANAGEMENT (BUSINESS PLANNING AND UTILITY STRUCTURE) Objective Evaluate Meridian's current management practices, compare those against industry accepted best practices, and then recommend modifications to city practices, if warranted. Approach Subtask 1109: Assess Current Business Practices • Assess currently employed business practices as they relate to managing Meridian's reclaimed water assets. • Identify processes and procedures with which the new reclaimed water program will need to integrate (e.g., plan reviews, site inspections, development fee assessments, development agreement processes, backflow prevention processes, equipment inventory, and utility billing systems.) • HDR will assess the following four areas: 1. Maintenance Programs and Current Management Approach Assessment • Program organization • Condition standards/lifecycle management/system risk analysis • Asset databases and mapping • Inspection and condition assessment programs • Repair, rehabilitation, and replacement program • Maintenance practices • Design and construction standards 2. Technology Assessment • Computerized maintenance management systems • IT systems supporting the reclaimed water program • Supervisory control and data acquisition (SCADA) system data management and utilization 3. Organizational Assessment • Internal level of service from support services • Overall strategy • Strategy execution • Organizational culture • Organizational structure • People • Leadership • Operations 4. Financial Assessment • Review of current budget development process Page 17 of 28 december 1, 2008 Reuse BusinessPlanTask OrderN 2008-12-01 FINAL.doc • .0 �L!�l • Review of long-term financial forecasting process • Review of funding sources • Review of processes for setting rates, fees and connection charges • Review of processes for acquiring debt and/or grant funding • Review process for tracking costs by asset and asset class (parts, material, labor, equipment, energy, legal) • Review process for determining life expectancy by asset and asset class • Review process for assessing rehabilitation and replacement needs • Review process for projecting future asset rehabilitation and replacement cost Subtask 1102: Reclaimed Water Ordinance • Work with the City to review reclaimed water ordinances from other cities and agencies which treat and distribute reclaimed water. Subtask 1103: Reclaimed Water Development Standards • Work with the City to collect reclaimed water development standards from communities which have already adopted similar standards and provide the standards for Meridian's use in revising and adopting standards for its reclaimed water infrastructure. Assumptions • City will provide HDR with information as needed related to administrative functions, organization, tools, and resources. City Input • Participate in workshop sessions, review deliverables, and provide feedback. Deliverables • Example ordinance language and development standards from an existing reclaimed water agency. TASK 1200 - MONEY (FINANCIAL ISSUES) Objective Analyze cost structure and propose options for pricing reclaimed water. Identify additional revenue sources available to the City. Assist City in communicating reclaimed water pricing considerations to prospective customers and obtaining customer feedback. Approach Subtask 1201: Determine Rate Level and Structure for Reclaimed Water • Develop Cost Basis for Reclaimed Water Rates - Use results of the engineering analysis and information provided by the City to establish the cost basis for reclaimed water rates. • Development of Reclaimed Water Rate and Rate Structure - Develop alternative rates and rate structures to assist the City in determining which will meet the reclaimed water cost recovery goals and provide sufficient incentive to target customers. • Provide a stand-alone report that documents the cost basis for reclaimed water rates, reviews options for rate structures, and recommends a specific rate structure. Page 18 of 28 December 1, 2008 Reuse BusinessftnTask Orderv-2008-12-01 FINALdoc 1�\ • Summarize anticipated revenues over an agreed-upon period (e.g., ten years) for comparison with capital and O&M costs associated with reclaimed water distribution. Subtask 1202., Review Altemative Revenue Sources • Help the City identify alternative revenue sources. • Review and summarize available sources of funding outside the City, such as state and federal grants to support reclaimed water programs and utility infrastructure generally. • Provide a brief memo summarizing policy issues associated with alternative revenue sources. • Provide a preliminary assessment of potential rate impacts if costs were to be allocated broadly to other utility ratepayers. Subtask 1203: Review Potentia! Contract Considerations • Help City staff identify terms and conditions that may be appropriate for reclaimed water contracts, if appropriate, based on discussions with prospective customers. • HDR will provide a brief memo identifying potential elements of water supply contracts involving prospective large customers of the reclaimed water system. Subtask 1204: Integration of Full System Costs Assess financial impact of the Citys reclaimed water distribution program on a system -vide basis. • Summarize life -cycle capital and O&M costs. • Estimate total system revenues from reclaimed water rates and remaining revenue requirements, accounting for any overlapping elements of the water, wastewater, and reclaimed water utilities. • Estimate cost effectiveness and Net Present Value (NPV) parameters for the system as a whole and compare with estimates developed previously for alternative sources of water supply and river discharge of treated wastewater. • Break-even Analysis. Determine what volume of reclaimed water would need to be sold in order to: • Bring the cost-effectiveness on a unit basis (i.e., $/gallon) to equivalency with the new source of potable supply or wastewater disposal. • Offset the need for potable supply to the point that the financial savings (avoided cost) of deferring or eliminating a new source of supply equal the cost of building the reclaimed water infrastructure. • Offset the need for river discharge of wastewater to the point that the financial savings (avoided cost) of deferring or eliminating wastewater river discharge equals the cost of building the reclaimed water infrastructure. • Once a quantity has been determined for each of these approaches, provide a qualitative assessment of the feasibility of delivering this quantity of reclaimed water, under the assumptions on market conditions used in other tasks on this project. • Prepare a written summary of results, in the form of a technical memorandum to City staff. Assumptions Subtask 1201: Page 19 of 28 December 1, 2008 Reuse BusinessPlan resk Orden/ -2008-12-01 FINAL.doc 0 • FM • The cost basis (revenue requirement) will consider capital costs, operation and maintenance costs and the associated funding mechanisms, taxes, and an appropriate allocation of administrative costs (overhead, customer service, billing, collection). • While it is unlikely that costs can be fully recovered, this effort will provide a context for decision-making on an appropriate rate structure. • City staff will provide financial data on O&M and administrative costs in a format suitable for assigning costs to the reclaimed water distribution activity. Subtask 1202: • Consideration of primary alternative revenue sources will involve examining the per unit cost impact (e.g., cost per CCF, 1,000 gallon or account) that represents the potential subsidy required from the City's water and/or wastewater customers to support the reclaimed water policy. Such charges may be worthy of consideration, to the extent the reclaimed water policy benefits City customers by providing an alternative source of supply and a means of wastewater disposal. • The alternative revenue contributions will be represented as an average value on a per unit basis, and will be intended to assist in evaluating the overall impact to the City's ratepayers of this type of approach. This will not include detailed cost -of -service considerations or rate re -design for the City's various customer classes. • The primary focus of alternative revenues will be assessing how the broad base of City water or wastewater ratepayers may contribute revenues to support the reclaimed water policy. • This broad based review will not consider cost of service considerations. • While outside grant assistance could potentially become available and will be summarized, the financial analysis will focus primarily on revenues from within the City's utility systems. City Input • Provide financial information as needed related to O&M costs, administrative costs and taxes. Review deliverables and provide feedback. Deliverables Subtask 1201: • Initial draft rate level and structure report • Final draft rate level and structure report Subtask 1202: • Memo on alternative revenue sources. • Memo on preliminary assessment of potential rate impacts. Subtask 1203. • Memo on large customer water supply contracts. TASK 1300 - MEETINGS, REPORT, AND DOCUMENTATION Objective Provide clear communication and assist City staff in presenting findings to the City Council and internal City committees, and compile the information prepared, collected, and developed into a single document that defines the City's overall reclaimed water program. Page 20 of 28 December 1, 2008 Reuse BusinessP[anTask OrderV-2008-12-01_FINALdoc 1m Approach The approach will consist of the following subtasks: Subtask 1301: Meetings and Presentations • HDR will meet with City staff and related City committees periodically over the course of the project to review results and prepare options for subsequent task activities. • HDR will attend City Council meetings or internal City committee meetings to support City staff in presenting findings and receive direction. Subtask 1302: Report Preparation • HDR will develop a written report, documenting assumptions, conclusions and recommendations. • HDR will provide technical appendices of all the technical analyses undertaken. • HDR will provide an electronic draft report for review and comment. Once the City's comments and suggestions are addressed and incorporated, HDR will provide ten (10) bound copies, one unbound copy and an electronic copy of the final report. Assumptions Subtask 1301: • Meetings will be limited to up to four meetings with City staff; up to two meetings with City Committees; and up to two meetings of the City Council. • HDR meeting attendees will generally consist of the project manager and respective task leads with other staff attending only selected meetings. Subtask 1302: • The materials presented in the Reclaimed Water Plan will be based on information developed in preceding tasks. • The written report is intended to document the activities undertaken as a part of the project. City Input • Participate in the preparation and facilitation of meetings and presentations. Review the draft report and provide single set of compiled comments from all City reviewers. Deliverables • Draft Reclaimed Water Business Plan (electronic pdf) • Final Reclaimed Water Business Plan (10 hard copies and one electronic copy) Example Outline for Reclaimed Water Plan Chapter 1 - Introduction Scope of Services Information Sources Acknowledgements Master Plan Chapter 2 - Project Background Page 21 of 28 Reuse BusinessPlanTask Orderv-2008-12-01 FINAL.doc December 1, 2008 • 0 Physical Environment Institutional Setting Basis of Planning Existing Recycled Water System Adjacent Water/Wastewater Systems City of Boise City ofNampa City of Kuna Eagle Sewer District Previous Studies Chapter 3 - Reclaimed Water Demand Analysis Current and Future Demand Types Annual Demands Historical Demands Demand Phasing Monthly Demands Historical Demands Projected Demands Daily Demands Hourly Demands Chapter 4 - Source of Supply Analysis Current Supply Sources Potential Supply Sources Quality and Reliability Regulatory Quality TDS Quality Nutrient Quality Reliability Supply Availability and System Quality Annual Supply Availability System Quality Monthly Supply Availability Monthly Supply/Demand Balancing System Quality Daily Hourly Supply Availability Page 22 of 28 December 1, 2008 Reuse BusinessftnTask OrdefV-2008-12-01 FINAL.doc ! 0 FM Hourly Supply/Demand Balancing System Quality Chapter 5 - Hydraulic Analysis Reclaimed Water System Model Development Pipeline Data Junction Node Data Pressure Zones Model Calibration GISlntegration Options Existing System Analysis Steady State Simulations Extended Period Simulations Water Quality Future System Analysis Steady State Simulations Extended Period Simulations Water Quality Chapter 6 - Economic Analysis System Sizing Criteria Use of Existing Facilities System Pipelines Pumping Station and Reservoir Interrelationship Well Construction Service Pressures Project Cost Data Land Acquisition Construction Costs Cost Index and Price Escalation Reclaimed Water Mains Storage Reservoirs Pumping Stations Construction Contingencies Engineering and Administration Annual Costs Summary Facility Costs Benefit/Cost Analysis Alternative Wastewater Disposal Project Alternative Potable Water Project Proposed Reclaimed Water Project Page 23 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doc Reclaimed Water Funding Cost Basis for Reclaimed Water Rates Reclaimed Water Rate Structure Alternative Revenue Sources Chapter 7 - Capital Improvement Program Pipeline Routes Improvement Program Treatment System Improvements Central Plant Satellite Facilities Distribution System Improvements Proposed Distribution Facilities Project Costs Appendices Reclaimed Water Development Standards Reclaimed Water Ordinance Class A Water Reclamation and Reuse Permit Page 24 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 200&12-01 FINAL.doc l R PROJECT SCHEDULE CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING The project schedule for performing the task order is as follows: Activity Completion (weeks from NTP Phase I Project Management Plan 2 weeks Progress reports and invoices Monthly Citywide reclaimed water program memo 4 weeks Draft Engineering Report 8 weeks Final Engineering Report 12 weeks Reclaimed Water Permit Application 12 weeks Phase 2 Project Management Plan 2 weeks Progress reports and invoices Monthly Reclaimed Water Strategy Workshop Agenda and Invitations 14 weeks Reclaimed Water Strategy Workshop 18 weeks Reclaimed Water Strategy Workshop Summary Memorandum 19 weeks Economic Analysis Technical Memorandum 22 weeks Council and Stakeholder Presentations 22 weeks Phase 3 Project Management Plan 2 weeks Progress reports and invoices Monthly Customer meetings 4 weeks Engineering arameters memo 6 weeks Pipeline alternatives hydraulic model 12 weeks Develop cost estimates 14 weeks Example reclaimed water ordinance and development standards 16 weeks Initial draft rate level and structure report 18 weeks Final draft rate level and structure report 22 weeks Alternative revenue sources memo 22 weeks Preliminary assessment of potential rate impacts memo 22 weeks Large customer water supply contracts memo 22 weeks Draft Reclaimed Water Business Plan 30 weeks Final Reclaimed Water Business Plan 34 weeks Team Meetings Monthl Meetings with Idaho DEQ I Monthly *This schedule is based upon separate notices to proceed for Phase 1 and Phase 2 each. If the notice to proceed is delayed, the project schedule will shift the corresponding number of calendar days. Page 25 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV-2008-12-01 FINAL.doe • COMPENSATION 0 CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING The estimated cost to complete this Scope of Work is presented in the table below. Task Budget PHASE 1 Task 100 - Project Management (Phase 1) $7,955 Task 200 - Citywide Class A Reclaimed Water Permit Application $42,045 Subtotal — Phase 1 $50,000 PHASE 2 Task 300 - Project Management (Phase 2) $5,806 Task 400 - Reclaimed Water Strategy Workshop $41,725 Task 500 - Economic Analysis $12,320 Task 600 - Council and Stakeholder Presentations $19,726 Subtotal — Phase 2 $79,577 PHASE 3 Task 700 - Project Management (Phase 3) $29,967 Task 800 - Motivators (mesion and Drivers) $2,143 Task 900 - Market Analysis (Uses and Customers) $14,592 Task 1000 - Means of Delivery (Infrastructure) $57,731 Task 1100 - Management (Business Planning and Utility Structure) $36,653 Task 1200 - Money (Financial Issues) $50,941 Task 1300 - Meetings, Report, and Documentation $68,444 Subtotal — Phase 3 $260,471 TOTAL $390,048 Page 26 of 28 December 1, 2008 Reuse BuslnessftnTask OrderV-2008-12-01 FINAL.doe 0 • HDR will invoice Meridian for professional services described in this Proposal on a time and materials basis. For the activities described in the Scope of Services, HDR estimates a professional services fee of not to exceed the amounts described in the table above without written authorization from the City. Page 27 of 28 December 1, 2008 Reuse BusinessPlan7ask OrderV 2008-12-01_FINAL.doe ISM AUTHORIZATION CITY OF MERIDIAN, IDAHO RECLA IED WATER MASTER PLANNING CITY OF MERIDIAN CONSULTANT '---7--� 2F -2. - By Tammy de Weerd, Mayor Larry V. HcUrnan, Vice esident Attest: Jaycee Holman, City 1 ing Agent r Public Works Department Approved by City Council ' U Page 28 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-92-01 FINAL.doc TASK ORDER NO.5 CITY OF MERIDIAN (OWNER) AND HDR ENGINEERING, INC. (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Services Agreement between the above named parties, dated January 24, 2007. SCOPE OF SERVICES CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING BACKGROUND Rapid growth in the City of Meridian has challenged City infrastructure managers to increase capacity of City public works services. Three factors are straining the services provided by the City's departments: (1) The pending effluent phosphorus limitations resulting from the Snake River Hells Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load Allocations will require a greater investment in wastewater treatment facility performance than under the current (expired) National Pollutant Discharge Elimination System (NPDES) permit; (2) the City municipal water rights will become stressed as growth continues at a record pace, if alternate sources of supply are not identified; and (3) the available supply of irrigation water which supplies City parks is limited. These issues are forcing infrastructure managers to think holistically about the City's water resources. The Idaho Department of Environmental Quality (DEQ) administers the Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA 58.01.17). These rules are established to regulate the quality of water that is reclaimed and identify the potential uses of reclaimed water. The Reuse Rules state, "it is the policy of the Department to promote the practice of reuse of both municipal and industrial reclaimed wastewater through the continued creation and implementation of rules and guidance that give permittees various opportunities for new forms of reuse.n This policy enables the City of Meridian to manage its reclaimed water as a source of non -potable water (e.g., irrigation water) to either replace or supplement the supply of irrigation water from the irrigation districts. Class A reclaimed water is the highest class of reclaimed water in Idaho. Meridian intends to produce reclaimed water that meets Class A standards. This water will undergo advanced filtration and disinfection to very stringent levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application to DEQ for permission to irrigate Heroes Park with reclaimed water meeting Class A standards from the City's wastewater treatment plant. This permit application was conducted under Task Order No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at Heroes Parts was received on June 18, 2008. Subsequent communications with Idaho DEQ will lead to issuance of the final Class A reclaimed water permit in the fall of 2008 or winter of 2009. The Heroes Park Reclaimed Water Demonstration Pilot laid much of the conceptual groundwork for building a reclaimed water program. However, thoughtful consideration as to the direction of the program and more specific details are needed to expand the program to deliver reclaimed water to more customers. The purpose of this project is to develop the direction and details of a reclaimed water distribution system, identify and integrate necessary Page 1 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 INAL.doc business practices, determine organization and management, and establish a pricing structure for broad-based implementation. This will enable the City to plan for capital projects needed to distribute reclaimed water with a clear understanding of the financial impacts, and manage the requirements of a newly permitted program. In addition, this will clarify the terms of reclaimed water delivery for potential customers and provide the basis for customer commitments to purchase reclaimed water. Execution of the following tasks will achieve these objectives and provide the °5M's° for a complete approach to business and master planning of reclaimed water infrastructure (Motivators; Market Analysis; Means of Delivery; Management; and Money). PROPOSED SCOPE OF SERVICES The proposed scope of Consultant services is to conduct the following tasks. These tasks are divided into three sequential phases. HDR will commence with Phase 1 upon notice to proceed for Phase 1, commence with Phase 2 upon notice to proceed for Phase 2, and commence with Phase 3 upon notice to proceed for Phase 3. PHASE 1— RECLAIMED WATER CONCEPTUAL BUSINESS PLAN Task 100 - Project Management (Phase 1) Task 200 - Citywide Class A Reclaimed Water Permit Application TASK 100 - PROJECT MANAGEMENT (PHASE 1) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 1 of the project scope. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Prepare a Project Management Plan for distribution to project team; monitor team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). • Provide quality control review of project deliverables. City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Page 2 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV 2008-12-01 FINAL.doc Assumptions I • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Deliverables • Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). TASK 200 - CITYWIDE CLASS A RECLAIMED WATER PERMIT APPLICATION Objective Apply for a citywide Class A reclaimed water permit to identify potential regulatory barriers for implementing a citywide reclaimed water program. Approach • Prepare a permit application for Class A reclaimed water to the Idaho Department of Environmental Quality (DEQ) using previously prepared information, including the Wastewater Facility Plan and the Heroes Park Reclaimed Water Permit Application and Engineering Report. • Meet with representatives of Idaho DEQ in a pre -application conference to discuss a preliminary outline of the Engineering Report and key issues of concern for Idaho DEQ that Idaho DEQ expects to be addressed in the Engineering Report. The following activities are based on pre -conference activities listed in the Idaho DEQ Guidance for the Reclamation and Reuse of Municipal and Industrial Wastewater (the Guidance) and are expected to be discussed with DEQ: 1. Describe the proposal for a citywide Class A reclaimed water permit. 2. Discuss scheduling issues with particular focus on when Meridian proposes to begin activities for reclaimed water use. 3. Discuss the ownership of reclaimed water sites. Many of the potential reclaimed water use sites will not be owned by the City of Meridian, so DEQ may require Meridian to provide lease or rental agreement for properties not owned by the City. This information will be provided by the City. 4. Present the Vicinity Map and Facility Site Map to DEQ. Discuss site topography, potential buffer zone issues, and other potential site constraints. Discuss what is recommended to be added to these maps for purposes of the reuse permit application submittal. 5. Review evaluation criteria and discuss Meridian -specific characteristics. 6. Discuss recommended sampling and analysis efforts to be performed for the purposes of preparing the reuse permit application. These efforts may include additional sampling of the reclaimed water, site soils, site groundwater, and/or other sampling and analysis important for site characterization. 7. Discuss the need (and, if appropriate, a schedule) for seepage rate testing of water structures or ponds. Page 3 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01_FINALdoc 0 8. Discuss local permits and approvals that may be required (conditional use permit, planning and zoning requirements, other agency approvals...). 9. Determine if the reclaimed water sites will be leased or operated by a third party. If a third party is involved, a signed contract or agreement will be required regarding third party responsibilities for operating the site under the conditions of the permit. 10. Discuss if a Plan of Operation and/or updates of other site management plans should be submitted with the reuse permit application. 11. Discuss what additional information is recommended by DEQ to be included with the Reuse permit application. 12. Discuss the overall steps and schedule for the permit process. The Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (Section 601 of IDAPA 58.01.17) require that an Engineering Report be submitted as the core of the permit application. A checklist is provided in the Guidance to guide preparation of the Engineering Reports for land application of municipal and industrial wastewater on specific sites. However, many of the elements in the Guidance are not applicable to Class A municipal reclaimed water or for citywide management of reclaimed water. The outline from the Guidance will be closely followed except where specific requirements are not applicable. I. Site Location and Ownership A. Site Location 1. Describe the location of the wastewater treatment facility and the location of the reclaimed water use area (area of city impact) and intended uses of the reclaimed water. 2. Describe relative locations of important land features (cities, roads...) to the treatment facility and reclaimed water use area. 3. Describe land uses and identify buffers from the following objects: dwellings, areas of public access, canals/ditches, private water sources, and public water sources. B. Site Ownership (City to prepare this section.) 1. Identify land ownership within the reclaimed water use area using GIS data from the Ada County Assessor. For land not owned by Meridian, City will describe any pertinent leases or agreements in place for sites for reclaimed water use. 2. City will provide the following documentation to HDR for inclusion in this section or by referring to an appendix: a. City will provide documentation of ownership for areas of reclaimed water use. b. If Meridian is leasing or renting the reclaimed water irrigation sites, City will provide an affidavit stating the specifics of the water use agreement or lease stating the actual control over the property. c. City will obtain and provide copies of any other agreements affecting the ownership and/or operation of the site (right-of-way easements, for example). Page 4 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doe 1 r3R d. City will list all local, state, and federal permits/licenses/approvals related to reclaimed water. For each, list the date(s) of application, the current status, and, if applicable, the approval date. Include any required planning and zoning approvals and/or required conditional use permits. 11. Process Description A. Process Flow Description - 1. identify the sources of wastewater. Describe seasonal variations in the wastewater (quantity and quality). 2. Generally, describe the flow path of wastewater from the wastewater source to the uses of reclaimed water. 3. Identify the major treatment steps (equipment) of the wastewater treatment facility and describe the disinfection treatment system and the proposed level of disinfection. 4. Identify sizes and design capacities of major equipment. 5. Identify the flow design basis. 6. If applicable, describe any alternate treatment methods being considered. (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 7. Describe procedures that would be followed if the principal wastewater treatment procedures could not be used temporarily. 8. identify sources and types of generated waste solids. B. Land Application Site 1. Estimate the proposed number of irrigation acres using reclaimed water and the potential non -irrigation uses of reclaimed water. 2. Identify the type(s) of irrigation system(s) (pivot, hand lines,...) and the corresponding irrigation efficiency(ies). III. Site Characteristics A. Site Mananement History 9. Generally, describe past and current uses and management of the land within the City of Meridian reclaimed water area. (A description of important events and dates, cropping information, historic fertilizer use, and other key past and current site management information for speck sites is not included in this scope of work or budget.) B. Climatic Characteristics 1. Describe the climatic characteristics of the site including precipitation data, high and low temperature data, frost free days, growing degree days, and prevailing wind direction. The information used in this section will be an update of the information Page 5 of 28 December 1, 2008 Reuse BusinessPlan resk OMerV 2008-12-01 FINAL.doc prepared for the Heroes Park Class A reclaimed water application engineering report. C. Soils 1. Describe site soils. Present Natural Resource Conservation Service (or similar) soil survey information for the City of Meridian using GIS mapping. 2. Present and interpret available soil monitoring results. (This is assumed to be not applicable for a citywide Class A reclaimed water permit and is not included in this scope of work or budget.) 3. Estimate the available water holding capacity of the soils for irrigation in the non - growing season for the typical soils within the Meridian area of city impact. D. Surface Water 1. Identify and describe the location of surface water(s) within the area of city impact. 2. Discuss canals, wetlands, springs, floodplains, and other surface water related characteristics. 3. Describe the influence of reclaimed water activities on nearby surface water(s). E. Groundwater/Hvdroaeolooy 1. Describe the groundwater system, including: depth to first water, depth to regional groundwater, confined or unconfined, flow direction, and seasonal depth and flow direction variations. Describe the presence of a major aquifer. 2. Discuss the locations and uses of wells (public wells, private wells, monitoring wells, and injections wells) within the area of city impact. Include copies of well logs, as available. Contact the IDWR (Idaho Department of Water Resources, www.idwr.state.id.us) for assistance. 3. If a Well Location Acceptability Analysis has been performed for the site, present and interpret results of the analysis. (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 4. Present and interpret available groundwater monitoring results. 5. Present and interpret results of any groundwater modeling efforts. 1V. Wastewater Characterization, Cropping Plan, and Loading Rates A. Wastewater Characterization 1. Identify the quantity of reclaimed water (per day, per month, per year). Document how the quantity values were determined. 2. Characterize the concentrations of key constituents in the reclaimed water proposed for irrigation. Document how the concentration values were determined. Basic constituents of interest are: total nitrogen, total phosphorus, Chemical Oxygen Demand (COD), and total coliform counts. City will provide wastewater treatment plant operating data. Page 6 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV-2008-12-01 FINAL.doC B. Cropping Plan FM (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) C. Hydraulic Loadina Rate 1. Present the expected hydraulic loading rates by month for growing season and non - growing season. Base the hydraulic loading rate on a "per unit" basis for application to irrigation sites of varying size. 2. Describe the availability of supplemental irrigation water within the area of city impact and whether or not supplemental irrigation water is expected to be used at any reclaimed water use sites. Use GIS mapping to define current (2008) extents of irrigation district service areas. Provide documentation that water rights exist to provide supplemental irrigation. If expected to be used, present the typical supplemental irrigation water hydraulic loading rates for potential crops. 3. Discuss irrigation scheduling for the site. 4. Prepare and present an example monthly water balance for the future, yet -to -be - proposed storage structure(s) reflecting: number of days of storage, required freeboard, minimum depth, evaporation, precipitation, and flows into and out of the structure. D. Constituent Loading Rates 1. Calculate and present the expected growing season and non -growing season loading rates for key constituents. Reflect the application of supplemental fertilizers in constituent loading rate calculations. Base the constituent loading rate on a "per unit" basis for application to irrigation sites of varying size. 2. Compare expected constituent loading rates to applicable turf uptake values. 3. Identify the design limiting constituent for turf. V. Site Management A. Compliance Activities 1. Provide a summary and status of compliance activities under the existing Heroes Park reclaimed water permit. B. Seepage Rate Testing 1. Discuss the need and schedule for seepage rate testing of wastewater structures or ponds. C. Site Management Plans 1. Buffer Zone Plan: a. Discuss disinfection and buffer zone issues. Address the following buffer objects: dwellings, areas of public access, canals/ditches, private water sources, and public water sources. Page 7 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV-2008-12-01 FINAL.doc I b. Compare site buffer distances to DEQ guideline buffer distances. c. Describe current and/or proposed fencing and signing for reclaimed water use sites. 3. Grazing Management Plan: (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 4. Nuisance Odor Management Plan: (This is assumed to be not applicable for this project and is not included in this scope of work or budget.) 5. Waste Solids Management Plan: provide a discussion that no solids are to be applied on permitted reuse sites. 6. TD/S (Total Dissolved Inorganic Solids) Management Plan: address potential increases in TDS (total dissolved solids) concentrations in groundwater and/or excessive salt levels in soils. 7. Runoff Management Plan: address best management practices for minimization of runoff and ponding. D. Monitorina 1. Describe how the quantity of reclaimed water irrigation and other uses is proposed to be monitored (methodology, frequency, location). 2. Describe proposed sampling and analysis of the reclaimed water irrigation (constituents, disinfection level, methodology, frequency, location). 3. Describe method of calculating hydraulic and constituent loading. 4. If supplemental irrigation water is expected to be used, describe how the quantity of supplemental irrigation water is proposed to be monitored (methodology, frequency, location). 5. Describe proposed soil monitoring (constituents, soil depths, methodology, frequency, location). 6. Describe proposed groundwater monitoring (constituents, methodology, frequency, location). 7. Describe how crop uptake values are proposed to be determined (plant tissue monitoring, table values... ). 8. Describe other proposed monitoring for the site. 9. Describe meteorological monitoring for site. E. Site Operations and Maintenance 1. Describe who will operate and maintain the wastewater treatment facilities and reclaimed water use sites. 2. Describe operator certification credentials—credentials currently held and any plans for future certifications. Page 8 of 28 December 1, 2008 Reuse BusinessPlan cask OrderW2008-12-01 FINALdoc HIR 3. If a party other than the applicant operates and maintains the reclaimed water use sites, City will submit a copy of the signed contract or agreement outlining how the site will be operated to meet the conditions of the permit. • Meet with representatives of Idaho DEQ to discuss the Draft Engineering Report and the conclusions and findings within the report, and discuss outstanding issues that have not yet been addressed in the Engineering Report prior to submittal of the report with the permit application to Idaho DEQ. City Responsibilities • Provide information to complete the reuse permit application and the preliminary technical report beyond the information covered in the reuse scoping study and the Wastewater Facility Plan. • Attend reuse permit pre -application meeting and subsequent meetings with Consultant and Idaho DEQ. Assumptions • If the scope of work changes significantly due to the outcome of the pre -application meeting or DEQ's position on a city-wide permit, a contract amendment may be required. • The engineering report for the citywide permit application will describe successful nutrient management, runoff control, and irrigation management to citywide reclaimed water programs in other states where these programs are common. • No additional information will be required by DEQ for the reuse permit application and Engineering Report than already developed for the Reuse Scoping Study and the Wastewater Facility Plan. If additional information becomes necessary, either City will provide this information or contract with Consultant to prepare this information. • A Plan of Operation may be required by DEQ after the reuse permit application is accepted. This scope does not include development of a citywide Plan of Operation. • Technical, Financial, Managerial, and Legal Issues are required for the permit application. These issues will be addressed in the development of the reclaimed water master planning effort in the tasks associated with later phases of this task order. • The following sections of the engineering report will be based on the Water Reclamation and Reuse Permit Application Engineering Report submitted on January 10, 2008 (Heroes Park permit application) and subsequent technical memoranda: • Treatment Process Description • Climatic Characteristics • Hydraulic Loading Rate calculations (Irrigation Water Requirement and Water Balance based on irrigation of turf only) • Constituent Loading • Groundwater Mixing Zone Analysis • Up to four Consultant representatives will attend the pre -application meeting and up to two Consultant representatives will attend other meetings with Idaho DEQ. Products • Draft Engineering Report (pdf format). Page 9 of 28 Reuse BusinessPlenTask OrderV-2048-12-01 FINAL.doo December 1, 2008 0 1-M Final Engineering Report (4 hard copies to City and 4 hard copies to DEQ). • Reclaimed water permit application to Idaho DEQ. PHASE 2 — RECLAIMD WATER CONCEPTUAL BUSYNESS PLAN Task 300 - Project Management (Phase 2) Task 400 - Reclaimed Water Strategy Workshop Task 500 - Economic Analysis Task 600 - Council and Stakeholder Presentations TASK 300 - PROJECT MANAGEMENT (PHASE 2) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 1 of the project scope. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Update the Project Management Plan prepared in Phase 1 for distribution to project team; monitor team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). • Provide quality control review of project deliverables. City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Deliverables • Updated Project Management Plan (1 copy to City, 4 copies for Consultant distribution) • Progress reports and invoices (1 copy each month). Page 10 of 28 December 1. 2008 Reuse BusinessPlenTask OrderV-2008-12-012[NALdoc 0 TASK 400 - RECLAIMED WATER STRATEGY WORKSHOP Objective Identify the motivators for establishing a reclaimed water program, the benefits of implementing a program, and the potential downsides to implementation. Approach • Prepare and agenda, schedule, and facilitate a 3 day workshop to focus exclusively on a potential reclaimed water program within the context of integrated water resources management. • Involve key stakeholders in the workshop, including key staff, the Mayor and public works council liaison, and representatives of DEQ and IDWR, if available. • Assess the current state of reclaimed water acceptance within Meridian, using SWOT (strengths, weaknesses, opportunities, and threats/obstacles) analysis and needs analysis methods. • Formulate (or confirm) Meridian's initial mission statement with regard to reclaimed water. • Define Meridian's vision for reclaimed water, including goals and objectives. • Identify potential reclaimed water uses and customers. • Identify potentiallconceptual distribution system and key components (e.g., pumping, transmission, and storage). • Identify and discuss the issues associated with achieving the vision, including a discussion of business planning needs. Assumptions • The City's vision and mission statements, the mission statements of the Public Works Department, and the reclaimed water vision statement will serve as the basis for documenting the motivators in this task. • The conceptual business planning process will involve City leaders, staff, and Idaho DEQ. Other key stakeholders will be involved in the detailed business planning process (Phase 2) as needed. • If no fatal flaws are found during the initial workshop, the Master Plan will continue in more detail. City Involvement • The City will actively participate in the initial workshop and provide any background information relevant to project goals and approach. Deliverables • Workshop agenda and invitations • Workshop summary memorandum. Page 11 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAI..doc • TASK 500 - ECONOIVHC ANALYSIS Objective Prepare a preliminary economic analysis that focuses on the return on investment, if any, to the water and wastewater departments from the implementation of a reclaimed water program for Meridian. Approach • Compile information obtained during the workshop and prepare high-level, conceptual cost opinions of reclaimed water treatment and distribution infrastructure (+50% to -30% level of detail) for presentation in a workshop summary memorandum. • Prepare an economic analysis which generally follows An Economic Framework for Evaluating the Benefits and Costs of Water Reuse by the WateReuse Foundation. Assumptions • The economic analysis will be based upon information captured in the reclaimed water strategy workshop (Task 400). • Information to be used for the economic analysis includes social costs and benefits, environmental stewardship, City's goals and mission, and the °no action" alternative. City Input • The City will actively participate in the initial workshop and provide any background information relevant to project goals and approach. Deliverables • Economic analysis technical memorandum. TASK 600 - COUNCIL AND STAKEHOLDER PRESENTATIONS Objective Prepare and deliver presentations to the Meridian City Council, key public agencies, and other stakeholders. Approach • Prepare presentation materials and present the findings of the Reclaimed Water Conceptual Business Planning effort to the City Council and other key stakeholders. Assumptions • Up to two Council Presentations will be required. • Up to 4 agency and other stakeholder briefings will be required. • Conceptual Reclaimed Water Business Plan will be the Powerpoint presentations presented in a three ring binder. • Conceptual Reclaimed Water Business Plan will follow the chapters headings of the outline presented on page 13 through 16 of this scope of work. Page 12 of 28 December 1. 2008 Reuse BusinessPlanTask OrderV 2008-12-01_FINAL.doc 0 I x\ City Input • City staff will actively participate in the presentations. Deliverables • Council presentations (2 total). • Stakeholder presentations (4 total). PHASE 3 — RECLAIM[ED WATER DETAILED BUSINESS PLAN Task 700 - Project Management (Phase 3) Task 800 - Motivators (Vision and Drivers) Task 900 - Market Analysis (Uses and Customers) Task 1000 - Means of Delivery (Infrastructure) Task 1100 - Management (Business Planning and Utility Structure) Task 1200 - Money (Financial Issues) Task 1300 - Meetings, Report, and Documentation TASK 700 - PROJECT MANAGEMENT (PHASE 3) Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 3 of the project scope and authorization. Approach • Communicate frequently to the City and the project team through progress reports, project meetings, and email communications. • Update the Project Management Plan for distribution to project team; monitor Consultant team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). City Involvement • Review Project Management Plan and provide comments, where requested by the Consultant. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. Page 13 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV-2008-12-01 FINALdoc 0 i FM • Invoice format will follow standard format by the Consultant. Deliverables • Project Management Plan (1 copy to City, 4 copies for Consultant distribution). • Progress reports and invoices (1 copy each month). TASK 800 - MOTIVATORS (VISION AND DRIVERS) Objective Document the motivators for establishing a reclaimed water program, the benefits of implementing a program, and the potential downsides to implementation. Approach • Document the motivators (vision and drivers) developed and discussed during Phase 2. • Identify any new motivators or detractors for developing a water reuse program. Assumptions • No additional preparation will be required beyond the effort provided in Phase 2. City Input • City will de -brief with HDR after the Phase 2 Reclaimed Water Strategy Workshop. Deliverables • N/A — See Task 1300 - 00. TASK 900 - MARKET ANALYSIS (USES AND CUSTOMERS) Objective Assess specific customer needs and engineering considerations. Approach • Schedule and attend meetings with up to five prospective customers for reclaimed water, including but not limited to: potential industrial users of municipal reclaimed water, developers in north Meridian; the Meridian Parks and Recreation Department; up to three golf courses in the north Meridian area (Spurwing, Foxtail, and Lake View). At the City's option, these meetings may consist of meeting individually with each customer; meeting with customers as a group; or both. • Facilitate periodic meetings with Meridian and the Idaho Department of Environmental Quality (DEQ). • Develop a brief overview of the status of reclaimed water distribution to cover the appropriate range of issues and elicit constructive input from the customers involved. For example, discussion points can include specific potential uses of the reclaimed water, quantities and pressures needed; seasonal fluctuation in water needs; irrigation constraints (allowable time of use spray irrigation); desired delivery points; required customer site retrofits (e.g., cross -connection control); reliability; ability to share the burden of ensuring reliability; water quality considerations; pricing; incentives; terms and conditions that may be associated with delivery; needs for redundant supply if there is a reclaimed water outage. Page 14 of 28 December 1.2DOB Reuse BusinessPlanTask OrdefV 2008-12-01_FINAL.doc 0 0 Assumptions 1 m • Up to four one-on-one meetings with prospective customers will be held initially to assess interest and specific engineering considerations. • An additional set of meetings with prospective customers (one joint meeting or four individual meetings) will be held after the pricing options have been assessed and reviewed by the City. City Input • Provide available reports and studies for review • Assist in obtaining information as needed. • Participate with HDR in contacting and meeting with prospective customers. • Provide financial information as needed related to O&M costs, administrative costs and taxes. • Review deliverables and provide feedback. Deliverables • Brief overview of the status of reclaimed water program for customer meetings. TASK 1000 - MEANS OF DELIVERY (INFRASTRUCTURE) Objective Provide planning -level definition of infrastructure needed to treat and deliver reclaimed water to customers identified in Task 900, and associated planning -level costs. Approach Subtask 1009: Define Engineering Parameters • Identify the geographic location of potential customers that can be served with reclaimed water. • Estimate the amount of water that is desired by each potential customer. • Review the quantity of water and pressure desired by prospective customers in the context of allowable times of application. • Identify if and what treatment modifications are needed to produce and deliver reclaimed water that meets expectations developed in Task 900. • Determine daily and seasonal storage requirements. Subtask 1002: Develop Pipe Configurations and Perform Hydraulic Modeling • Once potential customers and anticipated demands are known, up to three alternative pipeline alignments will be identified. • An extended period simulation will be performed for this analysis. Operations costs will also be estimated through the use of the hydraulic model. Modeling scenarios will help develop pump operating strategies and estimate electricity consumption needed for operation of the proposed system. • Include storage in modeling scenarios; potentially at the wastewater treatment plant, on-site at customer locations, or other distribution or terminal locations. Subtask 1003. Develop Planning-Levei Cost Estimates and Related Criteria Page 15 of 28 December 1, 2008 Reuse BusinessPlan cask OrderV 200&12-01 FINAL.doc • Prepare a preliminary opinion of the capital and operating costs to construct and operate the alternative treatment, pipeline alignments, pump stations, and storage facilities. Assumptions Subtask 1001: • Engineering parameters will be based on existing State of Idaho regulations. • Distirbution and storage requirements will be based on the Idaho Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater. • Review of alternative reservoir configurations (e.g., above ground, buried, hopper bottom, etc.) is not included in this scope of work. Subtask 1002: • The hydraulic model developed for the Boise River Outfall pipeline (BRO) to Heroes Park hydraulic analysis will be used to determine pipe sizes extending from the BRO pipeline or wastewater treatment plant, if pumping is required and how much pumping is required, storage requirements and operational characteristics of the system. • Storage at selected locations throughout the City may provide for lower capital and operating costs and make water available at times that the facilities at the wastewater treatment plant are not in operation. • Evaluation will be limited to three alternative pipe alignments, which will be agreed upon prior to performing Task 602. Subtask 1003: • Detailed design drawings will not be required. • Model will contain pipe and nodal information used in the hydraulic analysis. • Model can be used to further evaluate the system and to provide input for preliminary design of the recommended alternative. City Input • Communicate with HDR regarding engineering parameters such as potential over sizing needs for future expansion, pressure requirements, City land available for storage, etc. • Review deliverables and provide comments. • Review and feedback on deliverables prepared. Deliverables Subtask 1001: Brief memo summarizing engineering parameters. Subtask 1002. • Hydraulic model containing pipeline alternatives. Subtask 1003. • Brief memo with tables containing estimated capital and operating costs for each alternative. Page 16 of 28 December 1, 2008 Reuse BusinessftnTask OrderV-2008-12-01 FINAL.doc 0 0 TASK 1100 - MANAGEMENT (BUSINESS PLANNING AND UTILITY STRUCTURE) Objective Evaluate Meridian's current management practices, compare those against industry accepted best practices, and then recommend modifications to city practices, if warranted. Approach Subtask 1101_ Assess Current Business Practices • Assess currently employed business practices as they relate to managing Meridian's reclaimed water assets. • Identify processes and procedures with which the new reclaimed water program will need to integrate (e.g., plan reviews, site inspections, development fee assessments, development agreement processes, backflow prevention processes, equipment inventory, and utility billing systems.) • HDR will assess the following four areas: 1. Maintenance Programs and Current Management Approach Assessment • Program organization • Condition standards/lifecycle management/system risk analysis • Asset databases and mapping • Inspection and condition assessment programs • Repair, rehabilitation, and replacement program • Maintenance practices • Design and construction standards 2. Technology Assessment • Computerized maintenance management systems • IT systems supporting the reclaimed water program • Supervisory control and data acquisition (SCADA) system data management and utilization 3. Organizational Assessment • Internal level of service from support services • Overall strategy • Strategy execution • Organizational culture • Organizational structure • People • Leadership • Operations 4. Financial Assessment • Review of current budget development process Page 17 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doe 0 0 VUM"t • Review of long-term financial forecasting process • Review of funding sources • Review of processes for setting rates, fees and connection charges • Review of processes for acquiring debt and/or grant funding • Review process for tracking costs by asset and asset class (parts, material, labor, equipment, energy, legal) • Review process for determining life expectancy by asset and asset class • Review process for assessing rehabilitation and replacement needs • Review process for projecting future asset rehabilitation and replacement cost Subtask 1102: Reclaimed Water Ordinance • Work with the City to review reclaimed water ordinances from other cities and agencies which treat and distribute reclaimed water. Subtask 1103: Reclaimed Water Development Standards • Work with the City to collect reclaimed water development standards from communities which have already adopted similar standards and provide the standards for Meridian's use in revising and adopting standards for its reclaimed water infrastructure. Assumptions • City will provide HDR with information as needed related to administrative functions, organization, tools, and resources. City Input Participate in workshop sessions, review deliverables, and provide feedback. Deliverables • Example ordinance language and development standards from an existing reclaimed water agency. TASK 1200 - MONEY (FINANCIAL ISSUES) Objective Analyze cost structure and propose options for pricing reclaimed water. Identify additional revenue sources available to the City. Assist City in communicating reclaimed water pricing considerations to prospective customers and obtaining customer feedback. Approach Subtask 1201: Determine Rate Level and Structure for Reclaimed Water • Develop Cost Basis for Reclaimed Water Rates - Use results of the engineering analysis and information provided by the City to establish the cost basis for reclaimed water rates. • Development of Reclaimed Water Rate and Rate Structure - Develop alternative rates and rate structures to assist the City in determining which will meet the reclaimed water cost recovery goals and provide sufficient incentive to target customers. • Provide a stand-alone report that documents the cost basis for reclaimed water rates, reviews options for rate structures, and recommends a specific rate structure. Page 18 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.dec • 1M • Summarize anticipated revenues over an agreed-upon period (e.g., ten years) for comparison with capital and O&M costs associated with reclaimed water distribution. Subtask 1202. Review Alternative Revenue Sources • Help the City identify alternative revenue sources. • Review and summarize available sources of funding outside the City, such as state and federal grants to support reclaimed water programs and utility infrastructure generally. • Provide a brief memo summarizing policy issues associated with alternative revenue sources. • Provide a preliminary assessment of potential rate impacts if costs were to be allocated broadly to other utility ratepayers. Subtask 1203. Review Potential Contract Considerations • Help City staff identify terms and conditions that may be appropriate for reclaimed water contracts, if appropriate, based on discussions with prospective customers. • HDR will provide a brief memo identifying potential elements of water supply contracts involving prospective large customers of the reclaimed water system. Subtask 1204: Integration of Full System Costs Assess financial impact of the City's reclaimed water distribution program on a system -wide basis. • Summarize life -cycle capital and O&M costs. • Estimate total system revenues from reclaimed water rates and remaining revenue requirements, accounting for any overlapping elements of the water, wastewater, and reclaimed water utilities. • Estimate cost effectiveness and Net Present Value (NPV) parameters for the system as a whole and compare with estimates developed previously for alternative sources of water supply and river discharge of treated wastewater. • Break-even Analysis. Determine what volume of reclaimed water would need to be sold in order to: • Bring the cost-effectiveness on a unit basis (i.e., $/gallon) to equivalency with the new source of potable supply or wastewater disposal. • Offset the need for potable supply to the point that the financial savings (avoided cost) of deferring or eliminating a new source of supply equal the cost of building the reclaimed water infrastructure. • Offset the need for river discharge of wastewater to the point that the financial savings (avoided cost) of deferring or eliminating wastewater river discharge equals the cost of building the reclaimed water infrastructure. • Once a quantity has been determined for each of these approaches, provide a qualitative assessment of the feasibility of delivering this quantity of reclaimed water, under the assumptions on market conditions used in other tasks on this project. • Prepare a written summary of results, in the form of a technical memorandum to City staff. Assumptions Subtask 1201: Page 19 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01_FINAL.doe • The cost basis (revenue requirement) will consider capital costs, operation and maintenance costs and the associated funding mechanisms, taxes, and an appropriate allocation of administrative costs (overhead, customer service, billing, collection). • While it is unlikely that costs can be fully recovered, this effort will provide a context for decision-making on an appropriate rate structure. • City staff will provide financial data on O&M and administrative costs in a format suitable for assigning costs to the reclaimed water distribution activity. Subtask 1202: • Consideration of primary alternative revenue sources will involve examining the per unit cost impact (e.g., cost per CCF, 1,000 gallon or account) that represents the potential subsidy required from the City's water and/or wastewater customers to support the reclaimed water policy. Such charges may be worthy of consideration, to the extent the reclaimed water policy benefits City customers by providing an alternative source of supply and a means of wastewater disposal. • The alternative revenue contributions will be represented as an average value on a per unit basis, and will be intended to assist in evaluating the overall impact to the City's ratepayers of this type of approach. This will not include detailed cost -of -service considerations or rate re -design for the City's various customer classes. • The primary focus of alternative revenues will be assessing how the broad base of City water or wastewater ratepayers may contribute revenues to support the reclaimed water policy. • This broad based review will not consider cost of service considerations. • While outside grant assistance could potentially become available and will be summarized, the financial analysis will focus primarily on revenues from within the City's utility systems. Clty Input • Provide financial information as needed related to O&M costs, administrative costs and taxes. Review deliverables and provide feedback. Dellverables Subtask 1201: • Initial draft rate level and structure report • Final draft rate level and structure report Subtask 1202: • Memo on alternative revenue sources. • Memo on preliminary assessment of potential rate impacts. Subtask 1203. • Memo on large customer water supply contracts. TASK 1300 - MEETINGS, REPORT, AND DOCUMENTATION Objective Provide clear communication and assist City staff in presenting findings to the City Council and internal City committees, and compile the information prepared, collected, and developed into a single document that defines the City's overall reclaimed water program. Page 20 of 28 December 1. 2008 Reuse BusinessPlanTask OrdefV 2008-12-01 FINAL.doc 1 M Approach The approach will consist of the following subtasks: Subtask 9301: Meetings and Presentations • HDR will meet with City staff and related City committees periodically over the course of the project to review results and prepare options for subsequent task activities. • HDR will attend City Council meetings or internal City committee meetings to support City staff in presenting findings and receive direction. Subtask 1302: Report Preparation • HDR will develop a written report, documenting assumptions, conclusions and recommendations. • HDR will provide technical appendices of all the technical analyses undertaken. • HDR will provide an electronic draft report for review and comment. Once the City's comments and suggestions are addressed and incorporated, HDR will provide ten (10) bound copies, one unbound copy and an electronic copy of the final report. Assumptions Subtask 1301: • Meetings will be limited to up to four meetings with City staff; up to two meetings with City Committees; and up to two meetings of the City Council. • HDR meeting attendees will generally consist of the project manager and respective task leads with other staff attending only selected meetings. Subtask 1302: • The materials presented in the Reclaimed Water Plan will be based on information developed in preceding tasks. • The written report is intended to document the activities undertaken as a part of the project. City Input • Participate in the preparation and facilitation of meetings and presentations. Review the draft report and provide single set of compiled comments from all City reviewers. Deliverables • Draft Reclaimed Water Business Plan (electronic pdf) • Final Reclaimed Water Business Plan (10 hard copies and one electronic copy) Example Outline for Reclaimed Water Plan Chapter 1 - Introduction Scope of Services Information Sources Acknowledgements Master Plan Chapter 2 - Project Background Page 21 of 28 Reuse BusinessPlenTask OrderV 2008-12-01 FINAL.doc December 1, 2008 MUA Physical Environment Institutional Setting Basis of Planning Einsting Recycled Water System Adjacent Water/Wastewater Systems City of Boise City of Nampa City of Kuna Eagle Sewer District Previous Studies Chapter 3 - Reclaimed Water Demand Analysis Current and Future Demand Types Annual Demands Historical Demands Demand Phasing Monthly Demands Historical Demands Projected Demands Daily Demands Hourly Demands Chapter 4 - Source of Supply Analysis Current Supply Sources Potential Supply Sources Quality and Reliability Regulatory Quality TDS Quality Nutrient Quality Reliability Supply Availability and System Quality Annual Supply Availability System Quality Monthly Supply Availability Monthly Supply/Demand Balancing System Quality Daily Hourly SupplyAvailability Page 22 of 28 December 1, 2008 Reuse BusinessftnTask OrderV 2008-12-01 FINAL.doo Hourly Supply/Demand Balancing System Quality Chapter 5 - Hydraulic Analysis Reclaimed Water System Model Development Pipeline Data Junction Node Data Pressure Zones Model Calibration GIS Integration Options Existing System Analysis Steady State Simulations Extended Period Simulations Water Quality Future System Analysis Steady State Simulations Extended Period Simulations Water Quality Chapter 6 - Economic Analysis System Sizing Criteria Use of Existing Facilities System Pipelines Pumping Station and Reservoir Interrelationship Well Construction Service Pressures Project Cost Data .Land Acquisition Construction Costs Cost Index and Price Escalation Reclaimed Water Mains Storage Reservoirs Pumping Stations Construction Contingencies Engineering andAdministration Annual Costs Summary Facility Costs Benefit/Cost Analysis Alternative Wastewater Disposal Project Alternative Potable Water Project Proposed Reclaimed Water Project Page 23 of 28 December 1, 2008 Reuse BusinessftnTask OrderV-2008-12-01_FINAL.doe 0 • Reclaimed Water Funding Cost Basis for Reclaimed Water Rates Reclaimed Water Rate Structure Alternative Revenue Sources Chapter 7 - Capital improvement Program Pipeline Routes Improvement Program Treatment System Improvements Central Plant Satellite Facilities Distribution System Improvements Proposed Distribution Facilities Project Costs Appendices Reclaimed Water Development Standards Reclaimed Water Ordinance Class A Water Reclamation and Reuse Permit Page 24 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01_FINAL.doc • PROJECT SCHEDULE • CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING The project schedule for performing the task order is as follows: Activity Completion (weeks from NTP) - Phase 1 Project Management Plan 2 weeks Progress reports and invoices Monthly Citywide reclaimed water program memo 4 weeks Draft Engineering Report 8 weeks Final Engineering Report 12 weeks Reclaimed Water Permit Application ation 12 weeks Phase 2 Project Management Plan 2 weeks Progress reports and invoices Monthly Reclaimed Water Strategy Workshop Agenda and Invitations 14 weeks Reclaimed Water Strategy Workshop 18 weeks Reclaimed Water Strategy Workshop Summary Memorandum 19 weeks Economic Analysis Technical Memorandum 22 weeks Council and Stakeholder Presentations 22 weeks Phase 3 Project Management Plan 2 weeks Progress reports and invoices Monthly Customer meetings 4 weeks Engineering arameters memo 6 weeks Pipeline alternatives hydraulic model 12 weeks Develop cost estimates 14 weeks Example reclaimed water ordinance and development standards 16 weeks Initial draft rate level and structure report 18 weeks Final draft rate level and structure report 22 weeks Alternative revenue sources memo 22 weeks Preliminary assessment of potential rate impacts memo 22 weeks Large customer water supply contracts memo 22 weeks Draft Reclaimed Water Business Plan 30 weeks Final Reclaimed Water Business Plan 34 weeks Team Meetings Monthly Meetings with Idaho DEQ Monthly "This schedule is based upon separate notices to proceed for Phase 1 and Phase 2 each. If the notice to proceed is delayed, the project schedule will shift the corresponding number of calendar days. Page 25 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV 2008-12-01 FINAL.doc M COMPENSATION CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING The estimated cost to complete this Scope of Work is presented in the table below. Task Budget PHASE 1 Task 100 - Project Management (Phase 1) $7,955 Task 200 - Citywide Class A Reclaimed Water Permit Application $42,045 Subtotal — Phase 1 $50,000 PHASE 2 Task 300 - Project Management (Phase 2) $5,806 Task 400 - Reclaimed Water Strategy Workshop $41,725 Task 500 - Economic Analysis $12,320 Task 600 - Council and Stakeholder Presentations $19,726 Subtotal — Phase 2 $79,577 PHASE 3 Task 700 - Project Management (Phase 3) $29,967 Task 800 - Motivators Vision and Drivers) $2,143 Task 900 - Market Analysis (Uses and Customers) $14,592 Task 1000 - Means of Delivery (infrastructure) $57,731 Task 1100 - Management (Business Planning and Utility Structure) $36,653 Task 1200 - Money (Financial Issues) $50,941 Task 1300 - Meetings, Report, and Documentation $68,444 Subtotal — Phase 3 $260,471 TOTAL $390,048 Page 26 of 28 December 1, 2008 Reuse BusinessPtanTask OrderV 2008-12-01 F1NALdoc Iiy-R HDR will invoice Meridian for professional services described in this Proposal on a time and materials basis. For the activities described in the Scope of Services, HDR estimates a professional services fee of not to exceed the amounts described in the table above without written authorization from the City. Page 27 of 28 December 1, 2008 Reuse BusinessftnTask OrderV 2008-12-01 FINALdoc 0 AUTHORIZATION • CITY OF MERIDIAN, IDAHO RECLAIMED WATER MASTER PLANNING CITY OF MERIDIAN By: Attest: Tammy de Weerd, Mayor Jaycee Holman, City Clerk 0cd eith Watts, Purhasing Agent n Public Works Department Approved by City Council CONSULTANT Larry V. HcUman, V*esldent Page 28 of 28 December 1, 2008 Reuse BusinessPlanTask OrderV-2008-12-01_FINAL.doc 0 0 TASK ORDER NO.4 AMENDMENT No. 1 SCOPE OF SERVICES CITY OF MERIDIAN PUBLIC WORKS (OWNER) AND CAROLLO ENGINEERS, A Professional Corporation (ENGINEER) This Amendment No.1 to Task Order No. 4, is issued by the OWNER and accepted by the ENGINEER pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated the 15`h of November, 2004 in connection with: CITY OF MERIDIAN BIOSOLIDS IMPROVEMENT PROJECT PURPOSE The ENGINEER's scope of services, time of completion and compensation shall be amended as set forth herein, for extension of time for Construction Period Services, for the City of Meridian, Wastewater and Biosolids Improvement Projects. ENGINEER's SERVICES ENGINEER shall provide additional construction period services as described in Task Order No. 4, which shall include project management, office engineering services, contract administration, field inspection and resident engineering. TIME OF COMPLETION The scope of services in Task Order No. 4 was based on a total construction period of twenty four (24) months from contractor's notice -to -proceed to final -completion, originally anticipated to end October 2008. Amendment No. 1 is estimated to extend construction services through the end of January 2009. Actual contract time and scheduling will follow the contractor's actual schedule for completing the work. Record drawings will be delivered forty-five (45) following the construction period. H:1ClientWeridian_00R6586E30_810SOLIDS CMS%ContractslCMS AmendmenflBbsolids CMS Amey 1_102708.doc Page 1 of 2 COMPENSATION The not -to -exceed limit for engineering fees for the work described in Task Order No. 4 is $770,000. Amendment No. 1 shall increase the total contract limit by one hundred twenty one thousand three hundred dollars ($121,300), for a total not -to -exceed limit of eight hundred ninety one thousand three hundred dollars ($891,300). The ENGINEER will invoice for this monthly on an hourly rate basis in accordance with ENGINEER's standard fee schedule in effect at the time the work is completed. Outside services for subconsultant work and other direct costs shall be reimbursed at cost plus 10 percent mark-up. Travel and subsistence will be charged at cost. The ENGINEER shall not exceed the amount defined for the services of this Amendment No.1 for Task Order No. 4 without written authorization from the OWNER. EFFECTIVE DATE IN WITNESS WHEREOF, duly authorized representatives of the OWNER and the ENGINEER have signed in confirmation of this Task Order No. 4 with the effective date this day of of 2008. CAROLLO ENGINEERS, CITY OF MERIDIAN A Prossiona Corporation V� PUBLIC WORKS (OWNER) f B -�ILA16By. 1Ja Partner Public W rks By: By. Partner Mayor Tammy de Weerd Attest: Jaycee Holman City Clerk H:\Cllent.Meddian_BOI%586F30_BIOSOLIDS_CMS\Contracts%CMS AmendmentlBioscids CMS Amey 1_102708.doc Page 2 of 2 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. �- REQUEST Task Order No. 6 with HDR Engineering, Inc. for Technical Support for Heroes Park Water Reuse Demonstration for $33,170.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. fa? TASK ORDER NO.6 CITY OF MERIDIAN (OWNER) HDR ENGINEERING, INC. (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Services Agreement between the above named parties, dated January 24, 2007. SCOPE OF SERVICES CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 BACKGROUND Rapid growth in the City of Meridian has challenged City infrastructure managers to increase capacity of City public works services. Three factors are straining the services provided by the City's departments: (1) The pending effluent phosphorus limitations resulting from the Snake River Hells Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load Allocations will require a greater investment in wastewater treatment facility performance than under the current (expired) National Pollutant Discharge Ellimination System (NPDES) permit; (2) the City municipal water rights will become stressed as growth continues at a record pace, if alternate sources of supply are not identified; and (3) the available supply of irrigation water is limited and the grass at City parks may become strained. These issues are forcing infrastructure managers to think holistically about the City's water resources. The Idaho Department of Environmental Quality (DEQ) administers the Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA 58.01.17). These rules are established to regulate the quality of water that is reclaimed and identify the potential uses of reclaimed water. The Reuse Rules state, °it is the policy of the Department to promote the practice of reuse of both municipal and industrial reclaimed wastewater through the continued creation and implementation of rules and guidance that give permittees various opportunities for new fomes of reuse." This policy enables the City of Meridian to manage its reclaimed water as a source of irrigation water to either replace or supplement the supply of irrigation water from the irrigation districts. Class A reclaimed water is the highest quality of reclaimed water in Idaho. This water will undergo advanced filtration and disinfection to very stringent levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application on behalf of Meridian to DEQ for approval to irrigate Heroes Park with Class A reclaimed water from the Cl y's wastewater treatment plant. This permit application was conducted under Task Order No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at Heroes Park was received on June 18, 2008 and minor reclaimed water disinfection and distribution improvements were constructed in the summer of 2008 to deliver reclaimed water to Heroes Park. Most of the infrastructure and regulatory requirements are in place for the Heroes Park Reclaimed Water Demonstration Project to begin operation. However, the City is considering Page 1 of 10 December 1, 2008 Heroes Park Task OrderVI-2008-12-01 FINAL.doc �� its approach to several open issues as it proceeds with the first year of facility operation. These open issues include public outreach and education, soil testing, and annual reporting required by Idaho DEQ. Another less urgent issue is the City's efforts to seek credit with Idaho DEQ for the virus inactivation of existing treatment processes. Execution of the following tasks will help prepare the City for a smooth start-up of its Class A reclaimed water system — the first for any Idaho city. PROPOSED SCOPE OF SERVICES The proposed scope of consultant services is to conduct the following tasks. Task 1. Project Management Task 2. Public Outreach Support Task 3. Soil Testing Task 4. Support Water Reuse Permit Application Task 5. Annual Reporting (Optional) Task 6. Credit for Existing Virus Inactivation (Optional) TASK 1. PROJECT MANAGEMENT Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings. Approach Communicate frequently to the client and the project team through progress reports, project meetings, and email communications. The following subtasks will be performed: • Project Communications. Monitor Consultant team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Reports and Invoices. Progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the city (1 copy each month). City Involement • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Page 2 of 10 December 1, 2008 Heroes Park Task Ordervl-2008-12-01 FINAL.doc IM Deliiverables • Progress reports and invoices (1 copy each month). TASK 2. PUBLIC OUTREACH SUPPORT Objective Support the City's efforts to engage and educate the public before using reclaimed water at Heroes Park. Approach Gaining community acceptance is an essential element of successfully planning and implementing a reuse program, but can be challenging due to preconceived notions about reuse, misinformation regarding the impacts of reuse, and a lack of understanding of the issues involved. Through successful, well-planned public involvement efforts, we will establish a dialog with the public to promote a level of understanding and trust that helps foster the long-term success of the program. • Prepare printed material (newsletter, brochure, and poster board) • Assist the City with technical material for a Heroes Park reclaimed water project grand opening. Assumptions • The City's vision and mission statements, the mission statements of the Public Works Department, and the reclaimed water vision statement will serve as the basis for documenting the motivators in this task. City Input • The City will review materials, facilitate the Heroes Park grand opening, and provide any background information relevant to project goals and approach. Deliverables • Reclaimed water brochure (500 copies). • Poster board for Heroes Park reclaimed water demonstration. TASK 3. SOIL TESTING Objective Sample and test soils at Heroes Park to establish a baseline prior to irrigation with Class A reclaimed water. Approach • Sample and test the soils for nitrate -nitrogen, ammonium -nitrogen, plant available phosphorus, pH, and soluble salts at the end of the irrigation season and prior to the winter season. These parameters are consistent with Idaho DEQ permit requirements for soil tests parameters. Page 3 of 10 December 1, 2008 Heroes Park Task OrdeM-2008-12-01 FINAL.doo !�7 • Evaluate and discuss nitrogen loadings, irrigation practices, and the responding soil nitrogen levels. • Make recommendations for nitrogen management for the upcoming irrigation season based on this evaluation. • Samples will be collected from twenty random locations. At each sample location, individual samples will be taken at 0 to 12,12 to 24 inches, and 24 to 36 inches (or refusal). Samples from the same depth will be composited by depth resulting in 3 samples. • The composited samples will be bagged, labeled, and sent under chain -of -custody to a soils testing laboratory for analysis. Soil samples will be analyzed for the methods listed in Table 1. Table 1. Soil Sample Method, Containers, Preservative, and Holding Times 'Methods of Soil Analysis, Part 2, Chemical and Microbial Properties, 2nd Edition. Edited by A.L. Page, R.H. Miller and D.R. Kenney. ASA SSSA Publication, Madison WI 1982. #9 in monograph series. 2Container type and size may vary depending upon laboratory. Assumptions • Sample locations will be spatially representative of the unit; and will consider site-specific characteristics such as topography and drainage; and will exclude unusual areas such as erosion channels, dead furrows, and fence lines. • Samples will be collected with a hand auger. For each composite sample, subsamples will be placed into a clean bucket or mixing bowl. The subsamples will be lightly mixed by hand or with a clean garden trowel. Page 4 of 10 December 1, 2008 Heroes Park Task Ordervl-2008-12-01 FINAL.doc Analytical Method Containers Preservative Holding Time Analyte 12-2.6; 12-2.7 Plastic baggie, No set regulatory holding time, but pH PP 206-9 paper paper bag, or Cool to 4°C samples should be run as soon as jar possible or kept refrigerated 33-1 through 33- 6 pp. 643-671; Plastic ba ie, No set g time, but NOrN, NOZ 33-8 pp. 363- paper bag, or Cool to 4°C samples shout) be runory as s soon as 2 glass jar possible or kept refrigerated 33-1 through 33- Plastic baggie, No set regulatory holding time, but NI -14-N 7 pp. 643-676 paper bag, or Cool to 4°C samples should be run as soon as glass jar possible or kept refrigerated 24-5.1 through Plastic baggie, No set regulatory holding time, but Plant avail. P 24-5.5 pp. 416- paper bag, or Cool to 4°C samples should be run as soon as 423 glass jar possible or kept refrigerated 10-1; 10-2 (esp. Plastic baggie, No set regulatory holding time, but E.C. 10-2.3.1); 10-3 paper bag, or Cool to 4°C samples should be run as soon as (esp. 10-3.3) glass jar possible or kept refrigerated 'Methods of Soil Analysis, Part 2, Chemical and Microbial Properties, 2nd Edition. Edited by A.L. Page, R.H. Miller and D.R. Kenney. ASA SSSA Publication, Madison WI 1982. #9 in monograph series. 2Container type and size may vary depending upon laboratory. Assumptions • Sample locations will be spatially representative of the unit; and will consider site-specific characteristics such as topography and drainage; and will exclude unusual areas such as erosion channels, dead furrows, and fence lines. • Samples will be collected with a hand auger. For each composite sample, subsamples will be placed into a clean bucket or mixing bowl. The subsamples will be lightly mixed by hand or with a clean garden trowel. Page 4 of 10 December 1, 2008 Heroes Park Task Ordervl-2008-12-01 FINAL.doc • Results from soil testing will be included in annual reporting. Recommendations for nitrogen management may include the use of supplemental irrigation water to reduce reclaimed water nitrogen loadings if soil nitrogen levels become a concern. • An allowance has been budgeted for the laboratory expense for soil testing. If the allowance is exceeded, Meridian will pay for additional testing. • This scope is limited to soil testing for establishing a baseline and for the first year of the reclaimed water permit for Heroes Park. • Soil testing for the fall of 2009, after irrigation with reclaimed water, is not included in this scope of work, but may be conducted under a separate, future task order. City Input • Provide access to Heroes Park and review recommendations. Deliverables • Results of soil testing from Fall 2008 (Baseline) and Spring 2009 (Baseline 2). TASK 4. SUPPORT WATER REUSE PERMIT APPLICATION Objective. Ongoing support for the Water Reclamation and Reuse Permit Application. Approach. Build on the previously prepared Water Reclamation and Reuse Permit Application and focus on suggested revisions to the draft Class A reclaimed water permit by Idaho DEQ. Subtask 4.1. Negotiate with Idaho DEQ. Ongoing technical support for discussions with Idaho DEQ regarding draft Class A permit requirements and suggested revisions/modifications. City Responsibilities. City responsibilities are as follows: • Participate in discussions with Idaho DEQ. • Implement measures to treat to Class A standards at the wastewater treatment facility prior to submittal of Water Reclamation and Reuse Permit Application to DEQ. These measures include installation and acceptance of cloth media filters and installation and acceptance of NaOCI disinfection or UV disinfection upgrades. Assumptions. Assumptions are as follows: • Consultant will provide support up to the authorized budget amount. Products. Deliverable products are as follows: • N/A. Page 5 of 10 December 1, 2008 Heroes Park Task Ordervl-2008-12-01 FINALdoe Erm TASK 5. ANNUAL REPORTING (OPTIONAL) (Additional task to be authorized under separate task order) Objective Develop an Annual Reclaimed Water Performance Report that summarizes activities and monitoring results for Heroes Park (and for other future sites) as per the City of Meridian's Municipal Water Reuse Permit LA -000215-01. Approach As per the permit requirements, an Annual Report shall be prepared by a competent environmental professional no later than January 31 of each year to cover the previous year. The Annual Report is a public document, and as such, it is important that the report be accurate and clearly demonstrate that Meridian is in compliance with the Reuse Permit. The report is also an opportunity for Meridian to demonstrate the benefits of the Reuse program (e.g., quantification of potable water saved by using reclaimed water for irrigation). • Compile monitoring data as outlined in Section G of the permit. • Provide an update of compliance activities (Section E of the permit), • Prepare an interpretive discussion of monitoring data and overall system performance. If the City is interested, HDR can develop and maintain a database for its reclaimed water systems. Other such systems have included early warning alarms when parameters are outside specified limits. Development of a database for use by Meridian can be provided as an additional scope of services. Assumptions • Monitoring data will be compiled into tables and figures. • As Meridian's reuse program grows, it is likely that reporting requirements will change. • Involve HDR in data review throughout the year, and avoid waiting until the final month. This provides quality assurance for system performance and early intervention if problems are identified. • The City will provide all required monitoring data no later than December 1st to allow sufficient time for report preparation and for review of the report by Meridian. • HDR can provide database development and management as an additional scope of services if desired by the City. • This scope is limited to annual reporting for the first year of the reclaimed water permit for Heroes Park. City Input • Monitoring data results as outline in Section G of the permit. Deliverables • Draft 2009 Annual Report (electronic pdf) Final 2009 Annual Report (electronic pdf) Page 6 of 10 December 1, 2008 Heroes Park Task OrderVI-2008-12-01 INAL.doc 11-1- L6� TASK 6. CREDIT FOR EXISTING VIRUS INACTIVATION (OPTIONAL) (Additional task to be authorized under separate task order) Objective Determine a minimal range of sodium hypochlorite dosage to achieve the 5 -fog virus inactivation and 2.2 org/100 ml- coliform bacteria count as required in the draft Class A reclaimed water permit and the Idaho water reuse rules. Approach • Review the existing treatment process and assess the virus inactivation across the facility (headworks, primary, activated sludge, cloth media filtration w/o coagulant, post -aeration, and UV). • Calculate the supplementary dose of NaOCI that is needed to meet the 5 -log virus inactivation. Assumptions • A dose -response study will not be necessary. City Input • Provide existing wastewater treatment plant process control data. Deliverables • Technical memorandum describing virus inactivation credit for existing treatment processes. Page 7 of 10 December 1, 2008 Heroes Park Task OrderVI-2008-12-01 FINAL.doc 6MV PROJECT SCHEDULE CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 The project schedule for performing the task order is as follows: Activity Completion (weeks from NTP Progress Reports and Invoices Monthly Reclaimed Water Brochure Janua 2009 Poster Board for Heroes Park Reclaimed Water Demonstration December 2008 Soil Testing — Baseline October or November 2008 Soil Testing — Baseline 2 March 2009 This schedule is based upon an assumed notice to proceed. If the notice to proceed is delayed, the project schedule will shift the corresponding number of calendar days. Page 8 of 10 December 1, 2008 Heroes Park Task OrderVl-2008-12-01 FINAI..doc COMPENSATION CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 The estimated cost to complete this Scope of Work is presented in the table below. Task Budget Task 1 - Project Management $5,470 Task 2 - Public Outreach Support $3,726 Task 3 - Soil Testing $13,974 Task 4 - Support Water Reuse Permit Application $10,000 Total $33,170 HDR will invoice Meridian for professional services described in this Proposal on a time and materials basis. For the activities described in the Scope of Services; HDR estimates a professional services fee of not to exceed $33,170 without written authorization from the City. Page 9 of 10 December 1, 2008 Heroes Park Task 0rdeM-2008-12-01 FINAL.doc HIM AUTHORIZATION CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 CITY OF MERIDIAN By: 10 i; ��, 2 Tam y de Weerd, Mayor Of Attest: EIAL AfOr Jaycee Holman, a ts� ' �p CbUN" e'l lkefflh Watts, Purchasing Agent r Public Works Department Approved by City Council /a-/10-08 CONSULTANT 1AWW-Y'Y 94��— Larry V. Hoffman, Vlc6 President Page 10 of 10 December 1. 2008 Heroes Park Task OrderVI-2008-12-01_FINAL.doc 1m TASK ORDER NO.6 CITY OF MERIDIAN (OWNER) I.��I V; HDR ENGINEERING, INC. (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Services Agreement between the above named parties, dated January 24, 2007. SCOPE OF SERVICES CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 BACKGROUND Rapid growth in the City of Meridian has challenged City infrastructure managers to increase capacity of City public works services. Three factors are straining the services provided by the City's departments: (1) The pending effluent phosphorus limitations resulting from the Snake River Hells Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load Allocations will require a greater investment in wastewater treatment facility performance than under the current (expired) National Pollutant Discharge Ellimination System (NPDES) permit; (2) the City municipal water rights will become stressed as growth continues at a record pace, if alternate sources of supply are not identified; and (3) the available supply of irrigation water is limited and the grass at City parks may become strained. These issues are forcing infrastructure managers to think holistically about the City's water resources. The Idaho Department of Environmental Quality (DEQ) administers the Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA 58.01.17). These rules are established to regulate the quality of water that is reclaimed and identify the potential uses of reclaimed water. The Reuse Rules state, "It is the policy of the Department to promote the practice of reuse of both municipal and industrial reclaimed wastewater through the continued creation and implementation of rules and guidance that give permittees various opportunities for new forms of reuse." This policy enables the City of Meridian to manage its reclaimed water as a source of irrigation water to either replace or supplement the supply of irrigation water from the irrigation districts. Class A reclaimed water is the highest quality of reclaimed water in Idaho. This water will undergo advanced filtration and disinfection to very stringent levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application on behalf of Meridian to DEQ for approval to irrigate Heroes Park with Class A reclaimed water from the City's wastewater treatment plant. This permit application was conducted under Task Order No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at Heroes Park was received on June 18, 2008 and minor reclaimed water disinfection and distribution improvements were constructed in the summer of 2008 to deliver reclaimed water to Heroes Park. Most of the infrastructure and regulatory requirements are in place for the Heroes Park Reclaimed Water Demonstration Project to begin operation. However, the City is considering Page 1 of 10 December 1, 2008 Heroes Park Task OrderVi-2008-12-01 FINAL.doc i FM its approach to several open issues as it proceeds with the first year of facility operation. These open issues include public outreach and education, soil testing, and annual reporting required by Idaho DEQ. Another less urgent issue is the City's efforts to seek credit with Idaho DEQ for the virus inactivation of existing treatment processes. Execution of the following tasks will help prepare the City for a smooth start-up of its Class A reclaimed water system — the first for any Idaho city. PROPOSED SCOPE OF SERVICES The proposed scope of consultant services is to conduct the following tasks. Task 1. Project Management Task 2. Public Outreach Support Task 3. Soil Testing Task 4. Support Water Reuse Permit Application Task 5. Annual Reporting (Optional) Task 6. Credit for Existing Virus Inactivation (Optional) TASK 1. PROJECT MANAGEMENT Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings. Approach Communicate frequently to the client and the project team through progress reports, project meetings, and email communications. The following subtasks will be performed: • Project Communications. Monitor Consultant team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Reports and Invoices. Progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the city (1 copy each month). City Involement • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • if the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Page 2 of 10 December 1, 2008 Heroes Park Task OrderVi-2008-12-01 FINAL.doc FM Dellverables • Progress reports and invoices (1 copy each month). TASK 2. PUBLIC OUTREACH SUPPORT Objective Support the City's efforts to engage and educate the public before using reclaimed water at Heroes Park. Approach Gaining community acceptance is an essential element of successfully planning and implementing a reuse program, but can be challenging due to preconceived notions about reuse, misinformation regarding the impacts of reuse, and a lack of understanding of the issues involved. Through successful, well-planned public involvement efforts, we will establish a dialog with the public to promote a level of understanding and trust that helps foster the long-term success of the program. • Prepare printed material (newsletter, brochure, and poster board) • Assist the City with technical material for a Heroes Park reclaimed water project grand opening. Assumptions • The City's vision and mission statements, the mission statements of the Public Works Department, and the reclaimed water vision statement will serve as the basis for documenting the motivators in this task. City Input • The City will review materials, facilitate the Heroes Park grand opening, and provide any background information relevant to project goals and approach. Deliverables • Reclaimed water brochure (500 copies). • Poster board for Heroes Park reclaimed water demonstration. TASK 3. SOIL TESTING Objective Sample and test soils at Heroes Park to establish a baseline prior to irrigation with Class A reclaimed water. Approach • Sample and test the soils for nitrate -nitrogen, ammonium -nitrogen, plant available phosphorus, pH, and soluble salts at the end of the irrigation season and prior to the winter season. These parameters are consistent with Idaho DEQ permit requirements for soil tests parameters. Page 3 of 10 December 1, 2008 Heroes Park Task Ordervl-2008-12-01 FINAL.doc HIR • Evaluate and discuss nitrogen loadings, irrigation practices, and the responding soil nitrogen levels. • Make recommendations for nitrogen management for the upcoming irrigation season based on this evaluation. • Samples will be collected from twenty random locations. At each sample location, individual samples will be taken at 0 to 12,12 to 24 inches, and 24 to 36 inches (or refusal). Samples from the same depth will be composited by depth resulting in 3 samples. • The composited samples will be bagged, labeled, and sent under chain -of -custody to a soils testing laboratory for analysis. Soil samples will be analyzed for the methods listed in Table 1. Table 1. Soil Sample Method, Containers, Preservative, and Holding Times methods or Sou Anatysrs, Parr 2, Chemical and Microbial Properties, 2" Edition. Edited by A.L. Page, R.H. Miller and D.R. Kenney. ASA SSSA Publication, Madison WI 1982. #9 in monograph series. 2Container type and size may vary depending upon laboratory. Assumptions • Sample locations will be spatially representative of the unit; and will consider site-specific characteristics such as topography and drainage; and will exclude unusual areas such as erosion channels, dead furrows, and fence lines. • Samples will be collected with a hand auger. For each composite sample, subsamples will be placed into a clean bucket or mixing bowl. The subsamples will be lightly mixed by hand or with a clean garden trowel. Page 4 of 10 December 1, 2008 Heroes Park Task Ordervi-2008-12-01 FINAL.doc Analytical Method contains? Preservative Holding Time Analyte 12-2.6; 12-2.7regulatory Plastic boggle, No set holding time, but 9 PH pp 206-9 paper bag, or Cool to 4°C samples should be run as soon as glass jar possible or kept refrigerated 33-1 through 33- 6 pp. 643-671; Plastic boggle, No set regulatory holding time, but NOs-N, NO2 33-8 PP 363- paper bag, or Cool to 4°C samples should be run as soon as 682 glass jar possible or kept refrigerated 33-1 through 33- Plastic boggle, No set regulatory holding time, but NI14-N 7 pp 643.676 paper bag, or Cool to 4°C samples should be run as soon as glass jar possible or kept refrigerated 24-5.1 through Plastic boggle, No set regulatory holding time, but Plant avail. P 24-5.5 pp. 416- paper bag, or Cool to 4°C samples should be run as soon as 423 glass jar possible or kept refrigerated 10-1; 10-2 (esp. Plastic boggle, No set regulatory holding time, but E.C. 10-2.3.1); 10-3 paper bag, or Cool to 4°C samples should be run as soon as (esp. 10-3.3) glass jar possible or kept refrigerated 1. methods or Sou Anatysrs, Parr 2, Chemical and Microbial Properties, 2" Edition. Edited by A.L. Page, R.H. Miller and D.R. Kenney. ASA SSSA Publication, Madison WI 1982. #9 in monograph series. 2Container type and size may vary depending upon laboratory. Assumptions • Sample locations will be spatially representative of the unit; and will consider site-specific characteristics such as topography and drainage; and will exclude unusual areas such as erosion channels, dead furrows, and fence lines. • Samples will be collected with a hand auger. For each composite sample, subsamples will be placed into a clean bucket or mixing bowl. The subsamples will be lightly mixed by hand or with a clean garden trowel. Page 4 of 10 December 1, 2008 Heroes Park Task Ordervi-2008-12-01 FINAL.doc • Results from soil testing will be included in annual reporting. Recommendations for nitrogen management may include the use of supplemental irrigation water to reduce reclaimed water nitrogen loadings if soil nitrogen levels become a concern. • An allowance has been budgeted for the laboratory expense for soil testing. If the allowance is exceeded, Meridian will pay for additional testing. • This scope is limited to soil testing for establishing a baseline and for the first year of the reclaimed water permit for Heroes Park. • Soil testing for the fall of 2009, after irrigation with reclaimed water, is not included in this scope of work, but may be conducted under a separate, future task order. City Input Provide access to Heroes Park and review recommendations. Deliverables • Results of soil testing from Fall 2008 (Baseline) and Spring 2009 (Baseline 2). TASK 4. SUPPORT WATER REUSE PERMIT APPLICATION Objective. Ongoing support for the Water Reclamation and Reuse Permit Application. Approach. Build on the previously prepared Water Reclamation and Reuse Permit Application and focus on suggested revisions to the draft Class A reclaimed water permit by Idaho DEQ. Subtask 4.1. Negotiate with Idaho DEQ. Ongoing technical support for discussions with Idaho DEQ regarding draft Class A permit requirements and suggested revisionstmodifications. City Responsibilities. City responsibilities are as follows: • Participate in discussions with Idaho DEQ. • Implement measures to treat to Class A standards at the wastewater treatment facility prior to submittal of Water Reclamation and Reuse Permit Application to DEQ. These measures include installation and acceptance of cloth media filters and installation and acceptance of NaOCI disinfection or W disinfection upgrades. Assumptions. Assumptions are as follows: • Consultant will provide support up to the authorized budget amount. Products. Deliverable products are as follows: • NIA. Page 5 of 10 December 1, 2008 Heroes Park Task OrderVI-2008-12-01_FINAL.doc • HER TASK 5. ANNUAL REPORTING (OPTIONAL) (Additional task to be authorized under separate task order) Objective Develop an Annual Reclaimed Water Performance Report that summarizes activities and monitoring results for Heroes Park (and for other future sites) as per the City of Meridian's Municipal Water Reuse Permit LA -000215-01. Approach As per the permit requirements, an Annual Report shall be prepared by a competent environmental professional no later than January 31 of each year to cover the previous year. The Annual Report is a public document, and as such, it is important that the report be accurate and clearly demonstrate that Meridian is in compliance with the Reuse Permit. The report is also an opportunity for Meridian to demonstrate the benefits of the Reuse program (e.g., quantification of potable water saved by using reclaimed water for irrigation). • Compile monitoring data as outlined in Section G of the permit. • Provide an update of compliance activities (Section E of the permit), • Prepare an interpretive discussion of monitoring data and overall system performance If the City is interested, HDR can develop and maintain a database for its reclaimed water Systems. Other such systems have included early warning alarms when parameters are outside specified limits. Development of a database for use by Meridian can be provided as an additional scope of services. Assumptions • Monitoring data will be compiled into tables and figures. • As Meridian's reuse program grows, it is likely that reporting requirements will change. • Involve HDR in data review throughout the year, and avoid waiting until the final month. This provides quality assurance for system performance and early intervention if problems are identified. • The City will provide all required monitoring data no later than December 1st to allow sufficient time for report preparation and for review of the report by Meridian. • HDR can provide database development and management as an additional scope of services if desired by the City. • This scope is limited to annual reporting for the first year of the reclaimed water permit for Heroes Park. City Input • Monitoring data results as outline in Section G of the permit. (Deliverables • Draft 2009 Annual Report (electronic pdf) • Final 2009 Annual Report (electronic pdf) Page 6 of 10 member 1, 2008 Heroes Park Task OrderV]-2008-12-01 FINAL.doe • 0 TASK 6. CREDIT FOR EXISTING VIRUS INACTIVATION (OPTIONAL) (Additional task to be authorized under separate task order) Objective Determine a minimal range of sodium hypochlorite dosage to achieve the 5 -log virus inactivation and 2.2 org/100 mL coliform bacteria count as required in the draft Class A reclaimed water permit and the Idaho water reuse rules. Approach • Review the existing treatment process and assess the virus inactivation across the facility (headworks, primary, activated sludge, cloth media filtration w/ocoagulant, post -aeration, and UV). • Calculate the supplementary dose of NaOCI that is needed to meet the 5 -log virus inactivation. Assumptions • A dose -response study will not be necessary. City Input • Provide existing wastewater treatment plant process control data. Deliverables • Technical memorandum describing virus inactivation credit for existing treatment processes. Page 7 of 10 December 1, 2008 Heroes Park Task OrdeM--2008-12-01 FINAL.doc PROJECT SCHEDULE CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 The project schedule for performing the task order is as follows: This schedule is based upon an assumed notice to proceed. If the notice to proceed is delayed, the project schedule will shift the corresponding number of calendar days. Page 8 of 10 December 1, 2008 Heroes Park Task 0rderv1-2008-12-01 FINAL.doc Completion Activity (weeks from -Progress Reports and Invoices NTP Reclaimed Water Brochure Jan a nacarnl%,ftr 2008 Poster Board for Heroes Park Reclaimed Water Demonstration Soil Testing — Baseline October or Soil Testing —Baseline 2 November 2008 This schedule is based upon an assumed notice to proceed. If the notice to proceed is delayed, the project schedule will shift the corresponding number of calendar days. Page 8 of 10 December 1, 2008 Heroes Park Task 0rderv1-2008-12-01 FINAL.doc • COMPENSATION CITY OF MERIDIAN, IDAHO r� L TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 The estimated cost to complete this Scope of Work is presented in the table below. Task Budget Task 1 - Project Management $5,470 Task 2 - Public Outreach Support $3,726 Task 3 -Soil Testing $13,974 Task 4 - Support Water Reuse Permit Application $10 000 Total $33,170 HDR will invoice Meridian for professional services described in this Proposal on a time and materials basis. For the activities described in the Scope of Services, HDR estimates a professional services fee of not to exceed $33,170 without written authorization from the City. Page 9 of 10 December 1, 2008 Heroes Park Task OrdeM 2008-12-01 FINAL.doc 0 r Im AUTHORIZATION CITY OF MERIDIAN, IDAHO TECHNICAL SUPPORT FOR HEROES PARK WATER REUSE DEMONSTRATION — YEAR 1 CITY OF MERIDIAN By: Attest: Tammy de Weerd, Mayor Jaycee Holman, City Clerk .— 2 -J ei/Watts, Purchasing Agent I (- J'l jj4 Public Works Department Approved by City Council CONSULTANT 0 Larry V. Hoffman, Vic President Page 10 of 10 December 1, 2008 Heroes Park Task OrderVI-2008-12-01_FINAL.doc December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 3-0 REQUEST 2009 COMPASS Other Standing Committee Members AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the city of Meridian. ER,IDIAN�',�,",-� December 16, 2008 Matthew I Stoll Executive Director COMPASS 800 S. Industry Way, Suite 100 Meridian, ID 83642 Dear Matt: Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba I'm writing pursuant to your November 24, 2008 letter to inform you of the City of Meridian representatives on the COMPASS Other Standing Committees. Please note that there are two changes to these committees from last year. To ensure clear understanding of the changes, here is a list of the representative from Meridian on all of the appropriate advisory committees: Demographic Advisory Committee Regional Geographic Advisory Committee Matt Ellsworth Regional Technical Advisory Committee Gam' Shane Lim Transportation Modeling Advisory Committee Caleb Hood Matt Ellsworth Please let Robert Simison of my staff know if you have any questions or need any additional information pertaining to this request. Sincerely Tammy de eerd Mayor Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 . Fax 208-884-8119 ■ www_momrirlinnrifi, nrn • November 24, 2008 The Honorable Tammy de Weerd City of Meridian 33 E Idaho Ave Meridian, ID 83642 Re: 2009 COMPASS Other Standing Committee Members Dear Mayor deWeerd: `qe' Each January the COMPASS Board approves COMPASS Other Standing Committee members pursuant to COMPASS Bylaws: ARTICLE Vl. Section 3. Other Standing Committees. B. Membership. The number and appointment of membership on other standing committees shall be reviewed and approved annually by the Board at the first regular Board meeting of each calendar year. Please provide confirmation by December 17, 2008 that the following are the City of Meridian representatives on the COMPASS Other Standing Committees: Demographic Advisory Committee Matt Ellsworth Regional Geographic Advisory Committee Gary Shane Lim Regional Technical Advisory Committee Matt Ellsworth Transportation Modeling Advisory Committee Pete Friedman If you have any questions, please contact Debbie Winchar at dwinchar@compassidaho org or at 855-2558 ext. 269. Thank you. Sincerely, Matthew J. Stoll Executive Director pc: Robert Simison :dW T:\FY09\800 System Maintenance\820 Committee Support\Committee Confirmation Letters\Meridian.docx December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 4-A REQUEST Update on New City Hall from Petra AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • December 12, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT December 16, 2008 ITEM NO. 4-B REQUEST Presentation on the Gypsy Moth AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Inifiicis: Materials presented of public mee%j j&shdll become propift4d fhg ,Pgr of Meridian. . 12-iu-or 4-S STATE OF IDAHO DRAFT DEPARTMENT OF AGRICULTURE MEMORANDUM DATE: May xx, 2009 TO: Meridian Residents FROM: Ben Simko, Program Manager and Entomologist Pest Survey and Detection Program SUBJECT: Capture of Gypsy Moths in Meridian C.L. "BUTCH" OTTER Govcrnor CELIA R. GOULD Dirwor We are hoping you can help us! In response to the capture, last October, of two male European Gypsy Moths (EGM) in Meridian, we are trying to determine how the moths arrived here and ensure that no more are in the area. Our goal is to prevent the establishment of Gypsy Moth in Idaho. Please note that if additional moths or other life stages are located, the homeowner is NOT responsible for the costs regarding trapping or eradication. The European Gypsy Moth is an established pest in a number of states in the northeastern region of the country including; Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, Delaware, Connecticut, New Jersey New York, Pennsylvania, Maryland Virginia, West Virginia Ohio, Michigan, Wisconsin Illinois, and Indiana Gypsy Moths are most often transported to the western U.S. as eggs that the female lays on outdoor objects including vehicles, trailers, picnic tables, firewood, furniture, and children's toys or play equipment. This pest has a huge appetite for over 350 trees and shrubs, including many of our common landscape trees in the west. We would be interested in hearing from anyone who has moved to Idaho from an eastern state to the Meridian area since August 2007, especially if you have seen any moths, pupal cases, egg masses or suspicious chewing damage to trees. Please take a look at the EGM brochure that we have included in this mailing and please feel free to call if you have any questions. You can contact either me or Darcy Heckathorne at ISDA, Boise, at 332-8620. If you find a caterpillar or moth and are able to capture it, please place it in a plastic bag or jar in the freezer until it can be identified. Please note our website address for more information on Gypsy Moth. httP://www.agri.idaho.gov/Categories/Plantsinsects/ReaulatedAndlnvasiveinsects/Documents/R evisedGvpsv%20Moth Ddf Thank you for your cooperation. 2270 Old Penitentiary Road - P.O. Box 790 - Boise, Idaho 83701 - (208) 332-8500 1 www.agri.idalio.gov lt� 0 IL c o 0 in J 4 OD d: L.L -u-0 c E is • 0 w ai i W tD oa � 0 •T 0 z 0 w ai i W tD yo r`��^ppC ayi o y -y y`�. ��.� ca y� v yb+�ry bey y q ed c� °� o ^G 'F- u O 0 bu F- 4 4_pvui.rrd •■ 6J y ' 9N, + .q co. 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O S p,O H 4s 00,2 U 'A 0 ® v eF7d c o U•5 ad cs, c. Ma C) q ti European GVDSV Moth Background Delimiting Survey and Outreach Action Plan Meridian, Idaho European Gypsy Moth EGM (Lymantria dispar- Lepidoptera:Lymantriidae) Gypsy moth is one of the most serious invasive forest and urban landscape pests in North America. The pest is regulated by USDA, Plant Protection and Quarantine and state agricultural departments. Under the statutory authority of the Idaho Plant Pest act, ISDA works with other governmental agencies as well as the private sector to survey, detect and manage invasive plant pests. ISDA's objective is to run a transparent, cooperative program built on science and environmental sound techniques to detect and prevent the establishment of this invasive species. • October 2 - ISDA staff found two traps in Meridian with single male Gypsy Moth suspects. • October 17 - USDA, Plant Protection and Quarantine lab confirms the suspect moths as European gypsy moth by both morphological and molecular (PCR) diagnostic methods. • December 16 - ISDA staff give report to Meridian mayor and city council members. • 2009 Spring Outreach o ISDA letters go out to "move ins" from NE states containing GM brochures o Presentations to Meridian civic groups i.e. Chamber of Commerce o Work with Meridian Parks and Recreation Department and perhaps sanitary service workers on GM infestation awareness o Educate University of Idaho, Ada County Master Gardeners on GM identification o Distribute GM brochures to public libraries, schools and other community based organizations • May 2009 - begin placing detection and delimiting grid traps (-400) out in Meridian and adjacent areas. o Place GM door hangers as needed o ISDA staff check traps every 10-14 days • Fall 2009 evaluate results of delimiting survey and share results with Meridian city government and public. • Most (-75-80%) EGM single trap positives do not indicate an active reproducing population and die out. Ben Simko and Darcy Heckathorne, ISDA 332-8620 bsimko0agri. idaho.gov dheckathla-agri.idaho gov cember 12, 2008 `IAN CITY COUNCIL' December 16, 2008 ITEM NO. 4-C i Golf Course AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: r� MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. i December 12, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Presentation on SSC Collection December 16, 2008 ITEM NO. 4-D AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 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CLC: O O .— 0 O CU U CU U c m 0 0 O o L. c� a) +� E cn 0 O cu_ v O cu E (D > 4-a OQ C:O O (,) O � O n o � o — a) .— >+-� +� E 4) O O O O .Ln O O cn Uai U � ._ a U o c uiE�— 4-0 Eai a cn ccn Cu E cn c a)�, a m 0 O -o U c CU C O a) A O C (M V CD O - CU CO 5 O CU CL O -� to N� E D-—cO .O N (6 U (u O L E cu cu U) C', 4-0 LOP U cu � O C: � � . N .Q CL ccu � O -0 cu NQZ �— U2 Q cuf-- 0 • VJ W 0 cu 0 -C N CL c O O Cl) o � N N O o � U 000 cu a� O O N O o a� > 00L U o o N O N U N E C N O N N E � pca cn CD CCS O N - -73_� ca CL }' O > O N cu Z O O E> cu U) ; �_� cn O O � a) CL ULO NCL U • cu :3p ,O � Ep V> U +a =3Ucu -0 O U ..= .. Cl) cu u�UO.�wo O (D I I I I I -ROD. Ift cu O 4-0 U N N N _0 U U U (u (0 (� V O V O V O V F c U � �Q O O O O O O O O {f M } COfq 06q m6S. O � � I I I I (D • � 0(D 00 C:� O O 4-0 J-- .tn 0 0 CU cu E O �cu O 0 0 cu LO 4-0 cu }, 00 U E CV LO 0 O CO L (;Og- 0 >- m 6c. U c) . • Page 2 of 2 — We would like to revisit the access issue for the site. Once your couplet project come into play, the mid parcel access via public road would be much nicer than the current easement we have right at the intersection. — Because the GARVEE program is going to provide us with concrete barrier lined highways, we have to reduce or eliminate our use of sanding materials due to the high application and cleanup costs. Thus, our new sand shed need not be the 60' by 120' structure we had originally planned. Instead, we expect that our capital facilities budget would only need to provide a 60' by 60' structure for salt only. Any sanding material could then be stored in smaller sized stockpiles out in the elements. In case you are wondering, we cannot take building savings and apply them to aesthetics or other operations costs. Photos (General) — In both images, note the inclusion of medium sized trees and shrubs as a visual barrier. We would be willing to add these to the perimeter of the active maintenance work area along 1-84 and Meridian Roads. If compelled, we could also add them on the north property line to shield us from the neighbors north of us. Installation costs would have to come from deferred maintenance work or materials purchases next fiscal year. — A small berm could also be included beneath the trees/shrubs, but we'd obviously like to avoid lawn, irrigation or other high maintenance/high cost features. We would prefer to retain our existing fence type so that we can avoid expenses for wood, vinyl or chain link fences with visual slats due to the high initial costs which would require us to further defer maintenance or operations to fund them. — We could repaint the existing equipment shed a pleasing 2 tone color scheme using our low cost inmate crews. Note this scheme in the photos. We are open to other inexpensive cosmetic changes to the structures and tanks if you have some ideas. Image0l — This design for the salt storage (right side of photo) shows a pole building with matching color scheme with the equipment storage building. We could require this type of structure if desired. Image02 — This design for salt storage (right side of photo) shows a fabric covered structure. We typically like these due to the lower initial costs, lower lighting costs, and reduced bird problems. The coverings can come in a wide variety of colors. We would be willing to work with the City on dimensions and color scheme if this type of structure could be deemed acceptable. Bounce these ideas off the city leaders and let me know if this will address your concerns over our appearance at the gateway to your city. Dave Jones, P.E. District 3 Engineer 208.334.8300 From: Lana Servatius Sent: Wednesday, December 03, 2008 1:44 PM To: Dave ]ones Cc: Bryon Breen Subject: example: artist rendering, maintenance shed 12/12/2008 9 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 0 APPLICANT ITEM NO. 4-F REQUEST Update on Landscape Design for Ten Mile Interchange AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT. CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: _ Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Y 0 1. Authorization and Bonding I�I lc—UY �1 F Authorizations Cumulative Total Bond Sale Summary 2006 Auth. No. 1(FY07) $200 million (plus interest) $213 million $213 million - Series 2006A $179 million - Series 2008A 2007 Auth. No. 2 (FY08) $250 million $463 million ofK s S� a2 2008 Auth. No. 3 (FY09) $134 million $597 million Bonds are sold on an as -needed basis, but must be in proceeds place to cover contracts prior to Future Authorizations) $998 million award. IM planned to sell $116 million of bonds in November 2009. In October, an advertisement for construction bids on the 1-84 Orchard Interchange Reconstruction had to be postponed because financial advisors to ITD indicated that market conditions made it an unfavorable time to issue bonds. Awarding the construction contract on the Orchard Interchange was dependent upon the planned $116 million sale in November 2009. Bid advertisements for the remaining three contracts on US Highway 30 are also postponed until a successful bond sale can be accomplished. The decision to postpone the sale of the $116 million bond does not affect work already under way or contracts funded by the GARVEE program. Depending on when market conditions improve sufficiently to allow a sale, the next bond issue will likely be larger than the planned November sale, and could be as much as the remaining $205 million in authority the Legislature has approved to date. The timing and size of bond sales are scheduled based upon anticipated contracts, maximizing financial benefit, and minimizing the unexpended cash balance. New construction contracts will not be issued until we have the bonds sold and the money in the bank. 2. The $125 million Board Request for 2009 The projects selected for the 2009 request have a high degree of readiness — by which we mean that environmental clearance has already been obtained or can reliably be obtained in the near future, and where design and right-of- way acquisition are well underway. The new request consists of the following: $ 40 million for reconstruction of the Vista Avenue Interchange on 1-84 $ 65 million for reconstruction of 1-84 between Cole and Broadway $11 million for replacement of the Garrity Interchange Bridges on 1-84 - $ 4 million to complete the design of Idaho 16 between US 20/26 and Idaho 44 $ 5 million (estimated) for development and management IRECE-Jiv DEC a 2003 Y 2010 0 i 'r Plan nii Y Summary GAR` EE FUNDING AUTHORIZATIONS FPro-ject (millions of dollars, rounded) phase r FY 2010 Total US 95, Garwood to Sagle� Reconstruct 15.8 miles of U.S. 95, from Garwood to Granite to 41ane highway with / three new Interchanges and select frontage roads. Construct additional safety PE & PC ROW �• � / 9 Lsf f� �� 6 'JN 5 s �� 24.6 18.7 Improvements in the Sagle area. CN .3 138.5 Project Total 181.8 4 '.. y ,.. US 95 Worley North Reconstruct 4.2 miles of U.S. 95 to 44ane divided highway interchange PE & PC 0.2 with new at ROW Idaho 58. CN 53.4 Project Total 53.6 Idaho 16, JCT 1-84 to Emmett�� Environmental clearance of 6.7 miles of new alignment from Jct 1-84 to Idaho 44 (State) of 4 -lane highway. Construct new highway PE & PC ROW w 40 ' 13.1 29.4 from U.S. 20/26 Chinden to Idaho 44� ( ) CN /'�� o - 74.0 Pro ect Total v.. .. yf ; .d 4s0 f;- 116.5 1-84, Caldwell to Meridian Environmental clearance of 18 miles of I-84 from Karcher IC to Flve Mile Road. Reconstruct Interstate from Franklin IC to Meridian IC, including reconstruction of the PE & PC 33.1 Garrity IC bridges for a third lane. Construct ROWS N 24.2 new Interchange at Ten Mile Road. g CN 239.2 ProectTotal ti 10S, 296.5 296.5 1-84, Orchard to Isaacs Canyon Rehabilitate pavement between Broadway and-Elsenman. Reconstruct Interstate from PE & PC w = / P 13.5 Cole/Overland to Broadway. Reconstruct ROH/ 10.8 the Orchard and Vista interchanges. CN 1Q5 168.6 Pro ect Total y IpSS day �' 192.9 r u% US 30, McCammon to Lava Hot Springs Reconstruct 6.1 miles of U.S. 30 from east of McCammon to Lava Hot Springs, PE & PC 6.6 including replacement of the Topaz Bridge ROW _ and the Portneuf River Bridges. CN � r � _ 97.1 Project Total a ,. f; x 5 0 fly 103.7 ry 53.0 Program Management Phase Total PE & PC 144.1 Phase Total ROH/ 83.1 Phase Total CN / v � °� ..1Z•5:0 770.8 Total y Fiscal Year � € � 998.0 Notes: 1. Future authorizations are estimates. 0 • December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 4-G REQUEST Continued Public Hearing from 11 /25 — 2007 Consolidated Annual Performance & Evaluation CAPER for CDBG AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See attached Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • . CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING SUBMISSION OF THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2007 ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on January 17, 2008, the United States Department of Housing and Urban Development approved the allocation of funding to the City of Meridian as an Entitlement City under the Community Development Block Grant ("CDBG") program; WHEREAS, pursuant to 24 CFR § 91.520, the City is required to complete and submit a Consolidated Annual Performance and Evaluation Report ("CAPER") for each program year ("PY") as a condition of CDBG funding; and WHEREAS, pursuant to the Citizen Participation Plan, a public hearing on the draft PY07 CAPER was held on November 25, 2008 and a public comment period on the draft PY07 CAPER was held from November 25, 2008 to December 10, 2008; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the PY07 CAPER, a copy of which is attached hereto as EXHIBIT A and incorporated herein by reference is hereby approved as to both form and content. Section 2. That the Mayor, the City Clerk, and the CDBG Grant Administrator are hereby authorized to respectively execute, attest, and submit to HUD said PY07 CAPER for and on behalf of the City of Meridian. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval."-` ADOPTED by the City Council of the City of Meridian, Idaho, this �U/ day of 21aw4g,1- , 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this /(9� of ``"1"'"u/''`'���, 2008. '-'0' �`� of- ATTEST: F ATTEST: By: Jayce olman, City Clerk APPROVED: MAIN Mayor T de Weerd �G 0-� i RESOLUTION APPROVING CDBG PY07 CAPER Page 1 of I • EXHIBIT A PY07 CAPER 0 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2007 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) CITY OF 33 East Broadway Meridian, ID 83642 208/888-4433 Upon request, this document will be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency. The City of Meridian prohibits discrimination on the basis of race, color, sex, religion, national origin, handicap, or familial status. TABLE OF CONTENTS ExecutiveSummary........................................................................................ 3 Definitionsof Terms....................................................................................... 4 GeneralCAPER Narratives.............................................................................. 6 Assessment of the Five -Year. Goals and Objectives ........................................ 6 AffirmativelyFurthering Fair Housing........................................................ 8 AffordableHousing............................................................................... 8 Continuumof Care................................................................................ 9 LeadBased Paint...................................................................................9 OtherActions.......................................................................................9 LeveragingResources............................................................................10 Managingthe Process............................................................................11 CitizenComment..................................................................................11 SelfEvaluation.....................................................................................11 InstitutionalStructure...........................................................................12 Monitoring..........................................................................................12 CBDGProgram Narrative................................................................................13 Assessment of Relationship of CDBG funds to Goals and Objectives..................13 Project: Clearance/Demolition of 1535 N. Main....................................13 Project: Code Enforcement.............................................................15 Project: Public Facility Project in Urban Renewal District ...................... 16 Project: $1 HUD Home..................................................................17 Project: Program Administration.....................................................17 Changesin Program Objectives................................................................21 Neighborhood Revitalization Strategies......................................................21 Section 108 Loan Guarantee............................................................. .....21 Appendix Maps..................................................................................................23 Tables................................................................................................26 Summary of Specific Annual Objectives.............................................26 Priority Housing Needs/Investment Plan Table.....................................30 Annual Affordable Housing Completion Goals....................................33 IDISReports.........................................................................................35 C04PR26....................................................................................36 C04PR03....................................................................................38 C04PR06....................................................................................40 C04PR23....................................................................................41 C04PR83....................................................................................45 OtherDocumentation............................................................................50 Resolution Creating Affordable Housing Task Force ............................51 Proofof Publication.....................................................................52 City of Meridian, Idaho 2007 CAPER EXECUTIVE SUMMARY The City of Meridian is the recipient of federal Community Development Block Grant (CDBG) funds. The U.S. Department of Housing and Urban Development (HUD) provides these funds to the City on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community's needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is updated via an annual action plan. The City of Meridian is required to provide the public and HUD with an assessment of its accomplishments utilizing these funds at the end of each fiscal year. This annual assessment is known as the Consolidated Annual Performance and Evaluation Report (CAPER). As the single point of contact for HUD, the City of Meridian is responsible for developing the CAPER and other supporting documentation for the Community Development Block Grant program. While this report only addresses goals obtained by expending funds for the CDBG program, it is vital to reiterate that the success of each project was largely dependent on the efforts and resources of other private and public agencies and organizations, those additional resources are delineated in the project narrative. The City of Meridian has prepared this CAPER to meet HUD's annual performance evaluation requirements as identified in 24 CFR § 91.520. The report provides a review and evaluation of the City's performance over the 2007-2008 grant year (PY 2007) and the five-year timeframe of the 2007-2011 Consolidated Plan. This program year (PY) began October 1, 2007 and ended September 30, 2008. Since the City recently became an entitlement community, the CAPER for the 07PY represents the first year the City has endeavored to undertake the administration of the CDBG program. The City of Meridian only receives CBDG funds, it does not receive funds for HOME, ESG and HOPWA; therefore this CAPER will not address those additional federal reporting requirements. To comply with HUD regulations, the City was required make a substantial amendment to its initial Consolidated Plan. Amending the plan resulted in the delay of PY07. HUD approved the amended Consolidated Plan in January 2008. This report summarizes the City's accomplishments from February through September 2008 for its CDBG program, and includes a summary of the progress the City has made to meet its five-year strategic plan goals. The CAPER also incorporates a summary of public comments received by the City during a 16 -day comment period held from November 25 through December 10, 2008. This document also includes reports generated by HUD's Integrated Disbursement and Information System (IDIS). These IDIS reports are based off of the information entered by the City into HUD's national database and summarizes the City's accomplishments for PY07. The City continued its efforts to address the priority housing and community needs identified in the 2007-2011 Consolidated Plan. The majority of PY 07 funds were allocated toward slum and blight projects. The City spent less than 30% of the three year total for CDBG funds on these projects to ensure compliance with the cape requirements set by HUD. The City used City of Meridian, Idaho 2007 CAPER administrative funds to conduct a variety of activities, including the promotion of fair housing activities and lead based paint education. Code enforcement funds were used to help reimburse code enforcement officer's wages as they worked with low -and moderate -income (LMI) residents. SUMMARY OF ACCOMPLISHMENTS • Established the Affordable Housing Task Force • Distributed over 100 lead-based paint awareness pamphlets to Meridian developers • Created and distributed the City of Meridian Community Resource Directory • Completed the Old Town Clean -Up 3rd annual City of Meridian event. • Sponsored the Idaho Fair Housing Calendar • Began a slum/blight demolition project • Code enforcement helped over 60 households with code issues throughout the low- and moderate -income areas • Completed fair housing awareness activities and helped advertize the Idaho Fair Housing Conference in April • Completed the 2008 Action Plan • Completed the 2007 CAPER SUMMARY OF RESOURCES AND DISTRIBUTION OF FUNDS HUD requires the City to identify the federal funds that were made available during the reporting period used to further the objectives of the City's Consolidated Plan. The table below provides information on how these funds were committed and expended: 2007 PROGRAM YEAR CDBG HOME HOWA ESG -Entitlement-Grant $230,544 $0.00 $0.00 $0.00 Program Income $0.00 $0.00 $0.00 $0.00 Funds Committed $230,544 $0.00 $0.00 $0.00 Funds Expended $50,896.39 $0.00 $0.00 $0.00 The City must also identify the geographic distribution of federal funds. CDBG program funds were distributed and expended based on program criteria. For example, code enforcement activities occurred within the City's three low- and moderate -income census blocks — See Appendix 1- Map Low/Mod Area, and fair housing and program administration activities were carried out on a citywide basis. The geographic distribution of funds for each action plan project is specified in each project narrative. II. DEFIMTION OF TERMS ACTION PLAN For each succeeding year, the City of Meridian is required to prepare a one-year Action Plan to notify citizens and HUD of the City's intended activities during that particular year. This Plan includes citizen and stakeholder input as to how the funds should be used. HUD's field office in Portland, Oregon must receive the action plan no later than August 15, annually. Action Plans are developed under the guidelines established by the U.S. Department of Housing and Urban City of Meridian, Idaho 2007 CAPER Development (HUD), and serve as the application for the Community Development Block Grant (CDBG) program. CAPER At the end of each program year, the City is required to prepare a Consolidated Annual Performance and Evaluation Report (CAPER). This report provides information to HUD and the citizen's of Meridian about the accomplishments for each program year in the Consolidated Plan. The information allows HUD, city officials, and the public to evaluate the City's performance and determine whether the activities undertaken during the year helped meet the City's five-year goals and address the priority needs identified in the Consolidated Plan and the annual Action Plan. The annual performance report, prepared with public review and comment, must be submitted to HUD annually, no later than December 29 (90 days after the program year ends). The City of Meridian's PY07 Action Plan covers the time period from October 1, 2007 through September 30, 2008. The 2007 CAPER describes the resources expended during the 2007 program year from Federal, non -Federal and private sources. It addresses the requirements set forth in 24 CFR § 91.520 by (1) describing the resources made available, (2) the investment of available resources, (3) the geographic distribution and location of the investments, (4) the families and persons assisted, (5) actions taken to affirmatively further fair housing, and (6) other actions indicated in the action plan. CONSOLIDATED PLAN Federal law requires the City of Meridian to prepare a Consolidated Plan every three to five years, in order to receive funds from the U.S. Department of Housing and Urban Development (HUD). The City of Meridian's Consolidated Plan spans program years 2007 through 2011 and is the City's blueprint for addressing the community's most critical housing and community development needs. DEFINITIONS OF INCOMES At the outset of this document it is helpful to define the income categories utilized throughout this document to report accomplishments. Income categories are based on the median income for Ada County. ■ Extremely low-income: household income that ranges from 0% - 30% of the county median income. ■ Very low-income: household income that.ranges from 30+% - 50% of the county median income. ■ Low-income: household income that ranges from 50+% - 80% of the county median income. (Note: some HUD reports refer to all households with incomes under 80% of the county median income as Moderate -income.) ■ Moderate -income: Some funding sources (i.e., local Redevelopment funds) allow the City to assist households with higher incomes. This income limit is typically up to 120% of the county median income. ■ Occasionally, the term "lower income" households or individuals may be used to reference accomplishments. This is a generic term used to reference households/individuals with incomes that range from 0% to 80% of the county median income. City of Meridian, Idaho 2007 CAPER 5 0 2008 HUD Income Guidelines for Meridian Ll Number in Household Extremely Low Annual Very Low Annual 0% of Median)50% of Median �( ) Low Annual (80% ofMedian) Il an) i1 $12,800$21,300 $34,100 F2 --F$-14,600 $24,350 i�$38,950 f F37-1$16,450 $27,400 1$43,850 14 $18,250 _ $30,450 $48,700 15 J$19,700 $32,900 $52,600 1 16 $21,150 $35,300 i$56,500 s' F7 –$22,650 $37,750 1$60,400 8+_ $24,100 $40,200 $64,300 PERFORMANCE MEASURE SYSTEM HUD has established a standardized performance evaluation measurement system. The system seeks to standardize the languages used in gauging the success of the CDBG program, as well as to provide standardized metrics of what those successes are measured (e.g. households assisted, public facility projects completed, etc.). This system has been used by HUD for a number of years and has proven effective in tracking performance. This measurements system is reflected in the projects, programs or activities that the City expects to promote, implement, and accomplish over the next year. The performance measure system is based upon the following HUD initiatives: • Create a Suitable Living Environment for its residents, • Provide Decent Housing for its residents, and • Create Economic Opportunities for its residents. These initiatives are carried out by the City of Meridian Planning Department and various local agencies that work with the department as needed. These initiatives are consistent with the guidelines set -forth by HUD in accordance with the regulations governing the utilization of federal funds and are based upon the needs that the City has determined to exist through its own assessment and the on-going input from the citizens of Meridian. III. GENERAL CAPER NARRATIVES A. ASSESSMENT OF ONE-YEAR GOALS AND OBJECTIVES Meridian's five year strategic plan was developed through an intense citizen participation process. This plan identified the City's housing and community needs, prioritized those needs, and established five-year objectives and goals aimed at addressing these needs. The goals established by Meridian mimic the performance measurement system identified by HUD. In particular the City chose to promote economic development, increase decent housing City of Meridian, Idaho 2007 CAPER 9 0 opportunities and create suitable living environments for its residents. Listed below is a synopsis of the goals Meridian identified in its five year consolidated plan. GOAL 1: Economic Development: Improve economic conditions in the Meridian Urban Renewal Area, creating access to services and jobs for LMI persons. GOAL 2: Affordable Housing: Facilitate the creation of new affordable, single-family, multi -family, and special needs housing through partnerships with non-profit organizations and private developers. Help preserve existing affordable housing stock and the long-term affordability of single-family and rental units for LMI persons. Help non-profit and for-profit developers and builders construct new housing or facilities for homeless, special needs, and elderly populations. Improve affordable homeownership opportunities for low-income families. GOAL 3: Community Improvement: Support neighborhood revitalization activities in Meridian's LMI Areas that promote public health, safety and welfare. In general, the City's major goals are on target and progress is being made towards its five-year objectives. The City faced a steep learning curve in beginning the CBDG program and is still continuing to learn the ins and out of this multi -faceted program. Due to a number of issues with the Consolidated and Action Plan originally submitted to HUD, the City was required to complete a substantial amendment to comply with federal regulations. Consequently, the plan did not receive official approval until the end of January 2008, a quarter of the way through the City's program year. In addition to this setback, the City did not hire the intended CDBG grant administrator, leaving an empty void in the administration of the program. In February 2008, the City shifted staff around and assigned the CDBG program from the attorney's office to the planning department. At that point staff sought to gain an understanding of the regulations and structure of the program by attending CDBG related educational conferences and training sessions. During this time of the year CDBG training was either unavailable or enrollment was already full. Therefore, the City relied heavily on other entitlement communities throughout the state of Idaho, particularly its neighbor cities of Nampa and Boise. The City was also facing trouble with accessing the Integrated Disbursement and Information System (IDIS). It took substantial effort by the City's Information Technology (IT) department to figure out how to synchronize the City's computer system with the federal drawdown program. By the beginning of May the City was finally able to log on and set up their program year and begin the drawdown process. The combination of these problems impacted the fluidity and start times of the projects set forth for PY07. While many of the projects identified in the 07 Action Plan are not complete, the City has taken the necessary steps to complete them during the 08 Action Plan year. The program is beginning to show results and create some of the anticipated benefits for LMI residents and the community. As needs identified in the Consolidated Plan are met, progress continues towards creating a sustainable living environment, expanding economic opportunities, and providing decent housing for LMI residents and other impacted areas of the City. Individual projects identified in PY 07 are discussed in depth in the following sections of this report. Further information regarding an assessment of progress made towards achieving Meridian's long range goals are identified in tables located in the Appendix: Summary of Specific City of Meridian, Idaho 2007 CAPER 7 Annual Objectives (Table 3A), Priority Housing Needs/Investment Plan (Table 2A), and Annual Housing Completion Goals (Table 3B). B. AFFIRMATIVELY FURTHERING FAIR HOUSING The City of Meridian's Analysis of Impediments to Fair Housing (AI), which was adopted by the City Council with the 5 -year Consolidated Plan in August of 2007, analyzes variables that influence and can act as barriers to housing choice. Among the barriers identified in the AI was a lack of general understanding of the requirements of the Fair Housing Act, a need for vouchers under the Section 8 Rental Assistance Program, limited income and high housing costs, and lack of understanding about housing accessibility requirements under the American with Disability Acts. In trying to alleviate these barriers Meridian acted to expand education opportunities and counseling through all mediums of communication and create policies and procedures that would foster conditions to further expand fair housing opportunities. Understanding that fair housing has significant impacts throughout the community, the City of Meridian took an active stance in joining groups that promote fair housing opportunities. The City joined the Idaho Fair Housing Forum which is a "community of stakeholders dedicated to open and respectful discussion of issues impacting housing consumers, providers and advocates." The group meets throughout the year to discuss issues affecting not only the Treasure Valley region, but the state on the whole. The group welcomes diverse opinions and explores areas of common interest and address real or perceived barriers to fair housing in Idaho. The website (www.fairhousingforum.org) provides links of news and events to all individuals regarding fair housing information. As part of its commitment to enhance fair housing awareness, the City sponsored a page in the Fair Housing Calendar, which is distributed throughout the entire Treasure Valley. The calendar consisted of artwork depicting housing and equality issues developed by students in the Valley. The lack of awareness is a significant impediment in affirmatively furthering fair housing. To overcome this barrier, the City advocated and advertised for individuals to come to Nampa's Fair Housing Conference held in April of 2007. The conference addressed many issues such as fair housing basics, reasonable accommodations, modification and support animals, fair housing and new Americans and fair housing for realtors. Over 300 people attended this free and beneficial conference. Sixteen participants from Meridian attending, including real estate agents, mortgage companies and property managers. The comments received reflected positively on the experience. C. AFFORDABLE HOUSING Affordable housing was designated as a medium/high priority in Meridian's Consolidated Plan. However, for PY07, Meridian focused its attention to solving some major slum and blight issues within its urban renewal district. The City allocated $1.00 to the purchase of a HUD dollar home. However, none became available during the action plan year. While project funding was not specifically allocated towards alleviating some of the affordable housing issues within Meridian, administrative funds and times were used to help address this problem. City of Meridian, Idaho 2007 CAPER The Mayor of Meridian, with the approval of the City Council, passed a resolution in March of 2007, establishing an affordable housing task force. This collaboration of individuals will assist the city in understanding more of the impediments to affordable housing and feasible options to overcome these issues. The City has also started to converse with local non-profit developers (Boise City/Ada County Housing Authority, Habitat for Humanity and private individuals), to look at cooperative development efforts to provide more affordable housing stock. These collaborative meetings resulted in numerous ideas and projects for the 08PY. The City hopes as it continues to utilize these partnerships that it can provide more opportunities for low- and moderate -income families to find affordable housing. D. CONTINUUM OF CARE NARRATIvE The Idaho Housing and Finance Association administers HUD Emergency Shelter and Supportive Housing Grant funds that benefit local homeless individuals and providers. Meridian does not have a substantial homeless problem and as such does not currently have any housing facilities to administer services to this population. Recently, the City has opened up communications with Charitable Assistance to Community's Homeless (CATCH),which represents a community -wide, collaborative effort sponsored by the City of Boise, the United Way, local congregations of faith, and local businesses to provide housing first to homeless families before connecting them with appropriate local social services. Meridian currently does not administer any programs for individuals with HIV/AIDS. The Idaho Housing and Finance Association (IHFA) has contracted with six HOPWA service providers throughout the State of Idaho to facilitate affordable housing for persons with HIV/AIDS and their families. The HOPWA provider serving Meridian is the Boise City/Ada County Housing Authority (BCACHA). BCACHA's administration of HOPWA funds is undertaken in accordance with IHFA's HOPWA policies, which are designed to provide resources and incentives to devise long-term comprehensive strategies for meeting the housing needs of persons with HIV/AIDS. The City is working on facilitating more communication between these two agencies to understand their overall goals and objectives and the role Meridian can play in enhancing their programs. E. LEAD-BASED PAINT In efforts to educate the public on lead-based paint issues, the City has posted numerous state wide training opportunities for its citizens on its website. The Planning Department has also worked collaboratively with the Building Department to distribute over 100 educational pamphlets and bookmarks on lead based paint safety in buildings packets throughout the year. F. OTHER ACTIONS TO ADDRESS MEETING UNDESERVED NEEDS 2007 marked the first year the City of Meridian obtained CDBG funds. As such, this period marked a steep learning curve for the City as it started to ensure compliance with the CDBG City of Meridian, Idaho 2007 CAPER Program and comprehensive planning requirements. One of the primary obstacles to meeting underserved needs was a lack of identified and available resources. One way the City attempted to alleviate this problem was to create a community resource directory. The directory provides a list of services and their providers targeted towards low- and moderate -income individuals. The City of Meridian has also implemented a webpage on the internet for the Community Development Block Grant program. The webpage displays information from community organizations and community activities to help facilitate community awareness and provide individuals assistance located available resources. Ada County Highway District (ACHD) was established in 1972 as an independent government entity; ACHD is responsible for all short-range planning, construction, maintenance, operations, rehabilitation and improvements to Ada County's urban streets, rural roadways (excluding state highways) and bridges. Geographically, the Districts jurisdiction includes Boise, Eagle, Garden City, Kuna, Meridian, Star and the unincorporated areas of Ada County; it is the only consolidated countywide highway district in the State of Idaho. The District maintains and operates approximately 2,100 miles of roads and streets in Ada County, with an estimated value of three billion dollars. This infrastructure includes facilities that range from multi -lane, arterial streets with a computerized signal system, to narrow, farm -to -market roadways. During PY07, ACHD completed numerous pedestrian and handicap accessibility ramps and curb cuts throughout the City of Meridian, making mobility easier for numerous citizens. The downturn in the market that has affected the nation has resulted in a surplus of homes that have remained available on the market for longer periods of time. As a result, some of the developers have been lowering the cost of homes, opening doors to residents that would otherwise be unable to afford the cost of a home. The City of Meridian continues to take an active role in encouraging the coordination between public and private housing and social _ services. A representative from the City meets quarterly with the Fair Housing Forum to discuss opportunities to strengthen and maintain relationships throughout the Treasure Valley. The City has also advertised on its website about boiseinterpreters.com, which is a website developed to help individuals find interpreters. A Boise interpreter was originally developed as part of a larger Diversity Project initiative in 2006. Their mission is to help people locate interpreters in their community, specifically targeting businesses and organizations who wish to hire interpreters to increase their access to individuals with limited English speaking capabilities. G. LEVERAGING RESOURCES Typically, the City would require its subrecipients to leverage funds to complete CDBG projects. However, in PY07, the City chose not to use subrecipients to implement the chosen CDBG projects. Rather, the City used some of its municipal funds, for example, city staff salary, to work on projects such as the Main Street Demolition, Community Resource Directory and Code Enforcement Activities. The majority of projects completed this year were completed through the use of administrative funds and through collaborative partnerships with HUD and other communities to promote fair housing and lead-based paint awareness. City of Meridian, Idaho 2007 CAPER �n 0 H. MANAGING THE PROCESS The City of Meridian Planning Department is the lead agency for the development and implementation of the annual action plans and CAPERs. The Planning Department is also responsible for the general administration of the CDBG program. In PY07, the City did not allocate any funds toward subrecipients, opting to administer the funds internally for its initial year. Staff held multiple meetings with other Meridian Departments such as code enforcement, to educate them on the appropriate use of CDBG funds. The City met frequently with other local organizations and cities who are involved in the CDBG program to learn about the process. The City Attorney still maintains control of ensuring the City of Meridian was compliant with federal regulations. The City of Meridian undertook all needed reporting and planning activities required to comply with CDBG program planning. Specifically, Meridian: - Wrote and published a Program Year 2008 Action Plan, adopted after the public hearing held during City Council on August 5, 2008. - Held a town hall meeting to obtain ideas from Meridian citizens about projects for the 2008 Action Plan - Attended and participated in numerous meetings to educate City staff and council about CDBG requirements. - Followed the required citizen participation plan as identified in the Meridian 2007-2011 Consolidated Action Plan. All activities were given public notice as required by Meridian's Citizen Participation Plan, with advertizing placed in the newspaper of general circulation, as well as posting flyers in government and other public offices. I. CITIZEN PARTICIPATION The draft CAPER notice of availability was released Tuesday, November 11, 2008, 15 -days prior to the public hearing. On November 25, 2008, the City held a public hearing to initiate the official public hearing comment period. The CAPER was available for a 16 -day public comment period beginning November 25, 2008 through Wednesday, December 10, 2008. No public comments were received. J. SELF EVALUATION SUMMARY/How WOULD MERIDIAN CHANGE ITS PROGRAM The City of Meridian continues to support numerous projects identified as priorities in the Consolidated Plan. The City needs to improve its ability to spend funds on eligible CDBG projects while maintaining the necessary federal regulations. One change would be for Meridian to have a strong functioning system established prior to undertaking the complexity of the CDBG program. Becoming proficient in the CDBG program requires time and hands on application and changing staff during the middle of the program year added to the confusion of the overall process. Having a firm grasp of the basics would create a smoother transition because trying to City of Meridian, Idaho 2007 CAPER r� explain the intricacies of the CDBG program is difficult and many CDBG partners are unaware of all the regulations involved when they begin utilizing these funds. As such, it is sometimes difficult for them to understand whatinformation they need to track and how they can appropriately spend funds. The City chose not to use subrecipients during PY07, but still had a difficult time explaining to its own departments and staff, eligible project activities. To compensate for this problem in the next program year, the City intends to hold an overview meeting of the entire CDBG program to educate current staff and subrecipients of the requirements and reporting measures needed by HUD to make the CDBG program more effective. Providing a broad understanding of the entire CDBG program, City staff and subrecipients can make educated informed decisions on fund spending, specifically for their own project ideas. The City has no timeliness issues. K. INSTITUTIONAL STRUCTURE The institutional structure changed substantially from the approved Consolidated Plan. In the 2007-2011 Consolidated Plan, the City Attorney's office was to oversee the implementation and monitoring of the action plan and CAPER, while other City Departments would work together to implement the projects'. Due to a shift in responsibilities, the Meridian Planning Department oversaw the administration, monitoring and implementation of CDBG activities. Planning staff also wrote the 2008 Action Plan and 2007 CAPER. The City Attorney's office plays a vital role in ensuring the City's compliance with federal regulations and the Citizen Participation Plan when appropriate. The Finance Department completed and certified all IDIS draw downs and helped correlate CDBG expenditures with the City's fiscal year. Other City Departments continued to work together to implement 07 projects. L. MONITORING Each of the projects funding by CDBG funds during PY07 were administered by the City of Meridian. Because the City chose not to use subrecipients during the initial year, it did not enter into written contracts outlining the responsibilities of the grantee. Planning Department Staff continued to have informal conversations, either on the telephone, email or in a meeting, to inform and educate different City Departments about the CDBG program and projects. The grant administrator reviewed all the documents for drawdowns, ensuring that the projects and receipts identified in the paperwork were eligible activities and properly supported by documentation. The administrator followed up with direct questions if information seemed ambiguous. The City Attorney's office played a viable role in ensuring the City's compliance with federal regulations. The attorney's answered questions dealing with how to address specific CFR's in the Action plan as well as CAPER. The Attorney also reviewed and made necessary changes to the City's developing CDBG application process. 1 See Meridian Consolidated Action Plan, pg. 23 City of Meridian, Idaho 2007 CAPER 0 0 The City's Financial Department helped ensure compliance with financial documents and provided viable insight into synchronizing the City's financial system with that of HUD. IV. CDBG NARRATIVE STATEMENTS A. RELATIONSHIP OF CDBG FUNDS GOALS AND OBJECTIVES Meridian identified five specific projects to undertake with CDBG funds for their 2007 Action Plan: Program Administration ($46,108), Old Town Neighborhood Code Enforcement ($19,000), Dollar HUD Home ($1.00), Demolish and Clearance Activity ($110,453) and Downtown Revitalization ($55,000). The majority of Meridian's focus for PY07 dealt with slum and blight projects in an effort to clean up its downtown core and increase economic revitalization. Projects are identified at length below. Please refer to the Table portion in the Appendix for specific charts. PROJECT: CLEARANCE/DEMOLITION OF 1535 N. MAIN HUD restricts the use of CDBG funds to 30% for the removal of slum .and blight. HUD identifies the elimination of these conditions as a viable component for achieving its national objectives. The increased degradation of Meridian's downtown core, led the City to invest funds to clear one lot by demolishing substandard structures. The City, with the help of its Portland office, identified 1535 North Main as a key candidate for slum and blight removal. HUD states that the clearance activity qualifies if it is undertaken to eliminate specific conditions of blight or physical decay on a spot basis not located in a designated slum or blighted area. The 1535 N. Main property is located in the heart of Meridian's downtown core and is within Meridian's identified urban renewal district. The property also falls within Census Tract 10322, Block Group 1, which is considered an LMI census block within Meridian's exceptional criteria category. The site is zoned commercial and has three buildings and one concrete pad located on the premises. The Ada County Assessor's office records state that all of the buildings were built in 1935 under the name Crest Fallen Apartments. No other information is known to the City with regard to the initial construction, City of Meridian, Idaho 2007 CAPER 13 or subsequent use, of the buildings. On April 16, 2008 City staff interviewed the property owner to discover more history on the subject property. The owner bought the property in 1995 in the course of a foreclosure proceeding. At that time, two of the buildings on the site were being used as apartment units. The degradation of the property led to poor living conditions and at one point the sewer line was exposed and leaking sewage onto the premises. The owner was required to remove all tenants from the south apartment building and this building has remained vacant since. The building facing Main Street was used as a business, Meridian Quality Copy & Print, Inc., which, according the Idaho Secretary of State, incorporated in March 1996 and dissolved in June 2007. In 2006, due to the conditions of the remaining apartment building and the proliferation of unsafe and unsanitary conditions, the Central District Health Department and the City of Meridian inspected the site. After the inspection, the City of Meridian concluded that all of the structures on site "presented unsafe, unsanitary, deficient, hazardous, and/or illegal conditions, including fire risks and distinct hazards to life and/or property due to the numerous defects.2" Individuals living in the structures were evicted from the property and the owner was ordered to abate the unsafe and hazardous conditions. The structures remained vacant and exposed to the elements, and the unsafe and hazardous conditions persisted, until 2007 when the owner was again notified of the property's risk to human health and safety, and ordered to abate the conditions. To comply with the order, the owner boarded up the buildings. Junk continued to pile up around the structures and the site _ ----continued to deteriorate. On January 17, 2008, the City sent a third notice of unsafe buildings and fire hazards and ordered the owner to abate those conditions. The vacant buildings on the site present definitephysical hazards and visual blemishes to the City of Meridian and surrounding properties. Administrative rules for the Idaho CDBG program, promulgated by the Dept. of Commerce defines slum and blight as the following: "An area of slum and blight is a definable geographic area which contains a substantial number of deteriorating or dilapidated buildings or two (2) or more deteriorated public facilities throughout the area. The area impairs the sound growth of a community, constitutes an economic liability or a social liability to the community, or contains conditions which are a menace to public health, safety or welfare. Any Eligible Activity may be used to remove conditions which are. contributing to the slum and blighting conditions. Activities may address slum and blight conditions on either an area basis or spot basis." This site at issue has hindered the economic viability of the surrounding areas and 2 See Notice of Unsafe Buildings and Fire Hazard and Order to Abate dated January 17, 2008 City of Meridian, Idaho 2007 CAPER 14 • continues to be a hazard to the general public as identified by the City inspectors. As such, the City felt the only way to mitigate for the continue degradation of the area was to raze the three dilapidated buildings from the site to encourage economic development opportunities. The project was scheduled to be completed by September 30, 2008. However, the environmental and noticing requirements and the need for certain an agreement to be signed and in place prior to the demolition created project delays and the City was not able to complete this project during the PY07 time period. The City did use some funds prior to demolition to conduct a phase one environmental to check the old buildings for asbestos. Asbestos was found and will be mitigated for in accordance with federal and state requirements during the demolition. The project is scheduled for completion in the beginning of PY08. Goal. The City will clear one lot and or/demolish one substandard structure. Money Allocated Money Spent Monev Left National Objective: Slum and Blight Objective Category: Economic Opportunity Outcome Category: Sustainability $110,435.00 $2,695.74 $107,739.26 PROJECT: CODE ENFORCEMENT The city allocated $19,000 toward code enforcement to help patrol and identify code violations issues within the LMI census blocks identified by HUD (see low- and moderate -income areas in map appendix). The intent of providing this funding was to help create a sustainable living environment. By targeting the LMI census tracts, the City hopes to reduce deterioration of neighborhoods through proactive code enforcement. Enforcement officers work with residents to enforce property maintenance, zoning and other ordinances affecting buildings and lot appearance and other safety issues. The project did not begin until June and so much of the funding went unused for the majority of the program year. Code Enforcement officers logged almost 100 hours for patrolling and issuing citations in Meridian's LMI census tracts. Officers worked with over 60 households to eliminate code enforcement issues ranging from junk properties and shed complaints to weed compliance. The City will work with the police department to actively identify other suitable projects that CDBG funds can be spent on to widen the scope of funding opportunities. In discussions with code enforcement, the City has decided not to roll over the remaining funds for PY08. The City has allocated $20,000 toward code enforcement for PY08 and will use the remaining $16,737.59 on another project. The City will amend their PY08 Action plan to represent this additional change in funding and project. City of Meridian, Idaho 2007 CAPER 15 0 Goal: Reduce the deterioration of National Objective: LMA Meridian's LMI Census Tracts. Objective Category: Suitable Living Environment Outcome Category: Sustainability Money Allocated $19,000 Money Spent $2,262.41 Money Left $16,737.59 PROJECT: PUBLIC FACILITY PROJECT IN URBAN RENEWAL DISTRICT Meridian Development Corporation (MDC) is an organization dedicated towards obtaining public-private partnerships for downtown development. One of its major accomplishments in 2007 was a key downtown development entitled "The Hub." Located on the corner of 2nd and Broadway, The Hub represents a public-private partnership and is the first Development Disposition project for the MDC. MDC acquired and consolidated property parcels; sought a developer; and vetted project proposals. This .28,000 square foot Hub design will be a multi -use personality -with retail and restaurants occupying the pedestrian -friendly ground floors, and the upper two floors housing business offices. Street parking and surface parking are also planned and the building is designed to receive LEED certification. Meridian allocated $55,000 to MDC to implement part of the Meridian Revitalization Plan in revitalizing downtown. The City intends to use CDBG funds to leverage MDC funds and other possible sources of income to complete an eligible public facility improvement listed in the Meridian Revitalization Plan. A specific project was not identified in the PY07 plan to allow flexibility in determining the project. In June, MDC approached the City to use funds to buy benches, trees and other items to help improve Meridian's streetscape. Unfortunately, the cost associated with complying with the federal regulations created too big of a financial burden to make CDBG feasible. After encountering some difficulties with other project ideas, the City set up a specific meeting with MDC to discuss the rules and regulations associated with using the block grant funding. After expressing some concern, MDC felt that it would be best to designate the current urban renewal district as a slum and blight area to broaden its ability to utilize CDBG funds within downtown. Currently the city is in the process of gathering information regarding vacancy rates, building deterioration and code enforcement issues to provide to HUD to get approval to designate the urban renewal district as a slum and blight area. Obtaining this designation will open more CDBG opportunities for MDC. Goal: Complete an eligible public facilities improvement listed in the Meridian Revitalization Plan Allocated National Objective: Slum and Blight Objective Category: Economic Opportunity Outcome Category: Sustainability $55 City of Meridian, Idaho 2007 CAPER 16 0 . Money Spent $0 Money Left $55,000 PROJECT: $1 HUD HOME HUD's Dollar Homes initiative helps local governments foster housing opportunities for low to moderate income families and address specific community needs by offering' them the opportunity to purchase qualified HUD -owned homes for $1 each. Dollar Homes are single-family homes that are acquired by the Federal Housing Administration (which is part of HUD) as a result of foreclosure actions. Single-family properties are made available through the program whenever FHA is unable to sell the homes for six months. By selling vacant homes for $1 after six months on the market, HUD makes it possible for communities to fix up the homes and put them to good use at a considerable savings. The newly occupied homes can then act as catalysts for neighborhood revitalization, attracting new residents and businesses to an area. Local governments are allowed to partner with local nonprofit homeownership organizations or tap into existing local programs to resell the homes to low- and moderate -income residents of the community. Meridian allocated $1.00 to the purchase of a HUD Dollar Home. Unfortunately, none became available during PY07. Meridian will continue to look for HUD dollar home availability. Goal: Reduce the deterioration of National Objective: LMH Meridian's LMI Census Tracts. Objective Category: Suitable Living Environment Outcome Category: Sustainability Money Allocated $1 Money Spent $0 Money Left $1 PROJECT: CDDG ADMINISTRATION Many of the goals identified in Meridian's 2007-2011 Consolidated Plan were achieved by utilizing administrative funds. CDBG funds covered the day to day administrative tasks of managing CDBG projects including staff salary, staff training and report writing. Through administrative dollars, City Staff was able to sponsor and distribute over 200 Fair Housing Calendars, create and distribute 1,000 Community Resource Directories, advertize and participate in fair housing events, join fair housing groups and create Meridian's Urban Design Manual. Some of the projects are specifically called out in the following section. Fair Housing Forum The City has become a participant in a statewide fair housing forum which promulgates fair housing practices throughout the state. It has been active in numerous fair and affordable housing issues by creating websites that link low- and moderate -income individuals to. housing services and providers. City of Meridian, Idaho 2007 CAPER 17 0 At www.housingidaho.com you will find information ranging from interactive maps that allow direct location searches to bi-lingual services online and through a toll free call center. Individuals are able to access a plethora of resources and are provided numerous resources such as basic budgeting "how-to" and rental checklists and property/so has their own website located at www.fairhousinjzforam.org that provides additional resources to low- and moderate -income individuals. The website has up to date information regarding housing news and events, contact information for community providers and other education sources to broaden the general publics understanding of fair housing rights and responsibilities. Limited English Proficiency (LEP) resources are also available on this site. This year the City of Meridian was able to sponsor a page in the 2009 Fair Housing Calendar. The Fair Housing Forum selected artwork identifying the importance of fair housing and equal rights, from 18 Idaho students to be included in the calendar. The calendar itself promotes best practices and serves as a reminder that fair housing affects Idahoans 365 days each year. The calendar is free and available to the public through the Fair Housing Forum partners. 2008 Fair Housing Conference On April 22, 2008, Nampa hosted the 2008 Fair Housing Conference, which provided information ranging from fair housing basics to refugee housing. Though the conference was opened to anyone, it largely targeted housing providers, lenders and real estate providers. The City of Meridian advertized the event on its local planning department website and distributed flyers to key locations throughout Meridian. The event was a success with over 300 individuals attending from all over the state of Idaho. Meridian had its own range of participants with 16 ----individuals attending the conference. Community_ Resource Directory The Community Resource Directory was created as a guide to most of the social and human services in Meridian, Idaho, as well as others in Ada County. The guide itself is targeted towards low -and moderate -income families throughout the City, in hopes of providing them with critical information for services. Meridian's 2007 Action Plant stipulated that it would distribute 50 community resource directories throughout the City. This goal was met and exceeded with over 500 directories being distributed throughout Meridian. The directory has met so much success that the Planning Department is already gathering materials to do another update during the 08PY. Directories are available at the City Hall and other public/Quasi- public locations. Old Town Clean Up More than 50 community volunteers rose early Saturday morning on June 14th to take part of Meridian's Old Town Clean Up. The Meridian Senior Center was used as a staging area where City of Meridian, Idaho 2007 CAPER 18 C� • volunteers enjoyed a quick breakfast then armed themselves with trash bags, gloves, shovels, brooms, and clippers. Once they'd received a safety briefing and established their strategy for de -cluttering a five -block residential area in Meridian's Old Town, volunteers set off for action. The area they covered was pre -chosen for the project due to its unusually high number of cluttered properties. Neighbors in the area, who had been given advanced notice of the project, were pleased to have helped ridding their yards and homes of unwanted items and accumulated clutter. By mid-afternoon, these industrious volunteers had cleared debris from more than 13 properties. They removed a staggering 9,240 pounds of metal and a number of tires were recycled through Pacific Steel and Recycling and Les Schwab with the resulting proceeds of $693 donated to the Meridian Boys and Girls Club. Volunteers also removed 80 yards of wood and yard debris which will be chipped into mulch. This project took place through a collaboration of many clubs and individuals including; Sanitary Services Company (SSC), Meridian Police Department, Meridian Code Enforcement Staff, Meridian Planning Department, Thrivent Financial for Lutherans, Mocharoma by the Mill, Meridian Fire Department, Beniton Construction, Meridian Boys and Girls Club, Meridian Senior Center, SunBelt Rentals, Meridian Parks and Recreation Department, Meridian Mayor's Office, meridian's Promise, Les Schwab and Ten Mile Christian Church. Revitalizing Old Town Meridian The Meridian Development Corporation has taken an active role in enhancing the economy, particularly that of old town through different projects throughout the year. One of the major projects underway during PY07 is the collaborative effort to breathe new life into a historical Meridian building to house a dynamic co-op featuring the bounty of local farmers, producers, and craftsmen. Plans are underway to restore and add to the Old McFadden Market and Meridian Exchange Bank located in the heart of Meridian. A variety of vendors have already committed to supply local precuts to the market, including organic vegetable growers, grass-fed beef ranchers and a bakery. The co-op is just the first step in efforts to revitalize this area of downtown Meridian. A mixed- use development called The Hub will be located just across 2nd street, and future plans for the City of Meridian, Idaho 2007 CAPER 19 0 0 area could include amenities such as wider sidewalks, a theater, restaurants, and more ample parking. Lead Based Paint Meridian Planning Department, with cooperation from the Meridian Building Department distributed over 100 lead-based paint flyers and bookmarks to Meridian residents. The City also took an active stance in disseminating lead-based paint awareness flyers and activities on its planning department website. Urban Design Guidelines The Meridian Planning Department, at the direction of the City Council, has developed a Design Manual to support the City's mission to establish "a vibrant and caring community that promotes the City of Meridian as a premier place to live, work, and raise a family. " It is the Council's desire to elevate the community's physical beauty as well as attract high quality developments and improve the quality of life for residents and visitors by incorporating a design review process that encourages the use of good design. The City's planning staff developed the manual with the assistance of a steering committee, consisting of local architects, developers, builders, representatives from the Meridian Chamber of Commerce, and a member of the City Council, all of whom volunteered their time over an eight-month period. The steering committee met regularly to review and comment on the design guidelines and manual content prepared by the planning staff. The members of the committee were encouraged to contribute to the development of the design guidelines in an open discussion format where staff could rely on their experience and expertise to tailor the guidelines for Meridian and address the interests and needs of the community. When adopted the Design Manual will be used in combination with the City's Comprehensive Plan and Unified Development Code to implement a citywide design review process for various types of development, including retail, commercial, office, and residential. The intent of the City's new design review process is to ensure that future developments will contribute to the quality and aesthetic character of the community. The Design Manual and guidelines not only aid the City's planning staff when reviewing development proposals, but they also inform applicants, developers and designers of the City's expectations and provide direction for how future developments can contribute to the character and quality of Meridian's built environment. Goal. General Program Administration Money Allocated Money Spent Monev Left City of Meridian, Idaho 2007 CAPER National Objective: N/A Objective Category: N/A Outcome Category: N/A $46,108.00 $45,938.24 $169.76 20 • B. CHANGES IN PROGRAM OBJECTIVES The City did not make any changes to the 2007 Action Plan. However, some projects came in under budget and the 2008 Action Plan will be amended to incorporate additional low- and moderate- income projects with funds from PY07. The City will also review how it wants to approach code enforcement's allocation due to an underutilization of those funds in PY07. C. NEIGHBORHOOD REVITALIZATION STRATEGIES The City of Meridian does not currently have any neighborhood revitalization strategies D. SECTION 108 LOAN GUARANTEE The City of Meridian does not have nor distribute Section 108 Loans. City of Meridian, Idaho 2007 CAPER 21 V. APPENDIX City of Meridian, Idaho 2007 CAPER 0 i A. Mars City of Meridian, Idaho 2007 CAPER 23 B. TABLES 0 • Table 3A: Summary of Specific Annual Objectives Grantee Name: CITY OF MERIDIAN Availab /Accessibiii ofDecent 10 Lin H1); Specific Annual Objective Source Year Performance Expected Actual Percent of Indicators Number Number Completed Funds DH 1.1 Goal: Decent Housing CDBG/ 2007 0 0 0% Objective 2-6: The City will help Other 2008 # of units completed % non-profit and for profit 2009 % developers and builders construct, 2010 % one (1) new housingfacility 2011 % MULTI-YEAR GOAL: One (1) 1 0 0% new housing facility created. DH 1.2 Goal: Decent Housing CDBG/ 2007 0 0 % Objective 2-3: As deemed feasible Other 2008 Lots acquired % the City will acquire and 2009 % demolish, clear and/or dispose of 2010 % property to make way for new 2011 % affordable housing units MULTI-YEAR GOAL: One (1) 1 0 0% structure or lot acquired, removed, and/or disposed of DH 1.3 Goal: Decent Housing CDBG/ 2007 # of households 1 0 0 % Objective 2-8: Based upon Other assisted % availability, the City will 2008 % purchase a Dollar HUD Home 2009 % and sell as affordable ordable housing 2010 % 2011 MULTI-YEAR GOAL: One (1) 1 0 0 HUD Dollar Home purchased, marketed Affordability ofDee ent Housing (DH -2) DH 2.1 Goal: Decent Housing CDBG/ 2007 1 AHTF Estab. 1 1 100% Objective 2-1: The City will Other 2008 % create an Affordable ordable Housing 2009 % Task Force to make 2010 % recommendations to the Mayor 2011 % and City Council to facilitate the creation of, preservation of, and dissemination of information MULTI-YEAR GOAL: Establish 1 1 100% regarding affordable owner- AHTF and begin research on occupied housing. preserving housing stock in Meridian. DH 2.2 Goal: Decent Housing CDBG/ 2007 # of households 0 0 0% Objective 2-2: The City will Other 2008 receiving assistance % invest CDBG funds in funding 2009 % and filling affordable housing 2010 % units by partnering with nonprofit 2011 % entities. City of Meridian, Idaho 2007 CAPER 26 • • DH3,2 Goal: Decent Housing CDB( Objective 2-5: Planning/Building Other Department will continue to inform and educate the public, nonprofit agencies, and the private sector housing industry about the dangers of lead-based paint DH3.3 Goal: Decent Housing - - Objecttve 2-9. The City will support activities that increase the awareness of available affordable homeownership opportunities and programs A_vauab>ity/. SL 1.1 Goal: Suitable Living Environment Objective 3-3: The City will help address key social and human service needs, especially those related to family support, youth development, by paying for the design of a public facility for the Boys and Girls club SL 1.2 Goal: Suitable Living Environment Objective 3-3: The City will help address key social and human service needs, especially those related to family support, youth development, child care, senior services, by renovating the senior Other 2007 # of individuals 20 MULTI-YEAR GOAL: Five (5) 0 0 0% 2009 affordable housing units available to 2010 2011 LMI residents MULTI-YEAR GOAL: One 100 hundred (100) persons educated on DH 2.3 Goal: Decent Housing CDBG/ 2007 # of Community 150 1,000 666% Objective 2-7: The City will Other Resource directories % provide information, referral to 2010 distributed 2011 % MULTI-YEAR GOAL: Ten (10) housing counseling services, first- families with increased awareness 2008 of Suitable Living Environm{ 2007 % 2008 time homebuyer assistance, and 2009 access to the facility 2009 % accessibility improvements grants 2010 2011 MULTI-YEAR GOAL: 50 through Community Resource 2011 facility. 2007 Directory 2008 MULTI-YEAR GOAL: Distributed 150 1,000 666% 2009 to the facility to fifty (50) residents of Meridian's 2010 2011 LMI Areas and one hundred (100) other residents Sustainability of Decent Housing H-3 DH3.1 Goal: Decent Housing CDBG/ 2007 # of activities 1 1 100% Objective 2-4: The City will Other supported participate on boards and 2008 committees of local organizations 2009 and cooperate with other local 2010 governments to promote 2011 affordable rental housing MULTI-YEAR GOAL: Five (5) fair 5 1 20% opportunities housing activities DH3,2 Goal: Decent Housing CDB( Objective 2-5: Planning/Building Other Department will continue to inform and educate the public, nonprofit agencies, and the private sector housing industry about the dangers of lead-based paint DH3.3 Goal: Decent Housing - - Objecttve 2-9. The City will support activities that increase the awareness of available affordable homeownership opportunities and programs A_vauab>ity/. SL 1.1 Goal: Suitable Living Environment Objective 3-3: The City will help address key social and human service needs, especially those related to family support, youth development, by paying for the design of a public facility for the Boys and Girls club SL 1.2 Goal: Suitable Living Environment Objective 3-3: The City will help address key social and human service needs, especially those related to family support, youth development, child care, senior services, by renovating the senior Other 2007 # of individuals 20 educated 2008 2009 2010 2011 MULTI-YEAR GOAL: One 100 hundred (100) persons educated on lead based paint 2007 # of individuals 2 showing increased awareness 2008 2009 2010 2011 MULTI-YEAR GOAL: Ten (10) 10 families with increased awareness of Suitable Living Environm{ 2007 0 2008 # of persons with new access to the facility 2009 2010 2011 MULTI-YEAR GOAL: 50 One facility will be constructed and 50 persons will have access to anew facility. 2007 0 2008 # of persons assisted with improved access 2009 to the facility 2010 2011 0 F-0 0 0 City of Meridian, Idaho 2007 CAPER 27 100% 800% 160% % % 0% 0% I center SL -2 N/A bility SL 3.1 Goal: Suitable Living CDBG/ Environment Other Objective 3-1: Code Enforcement will help to reduce deterioration of this neighborhood by working with residents to enforce property maintenance codes SL 3.2 Goal: Suitable Living CDBG/ Environment Other Objective 3-2: The City will organize neighborhood clean-up and/or improvement activities and help facilitate the Meridian Development Corporation public facilityprojects. SL3.3 Goal: Suitable Living CDBG/ Environment Other Objective 3-3: The City will help address key social and human service needs, especially those related to family support, youth development, child care, senior services, substance abuse, homelessness support services, financial counseling, victims of domestic violence, veteran's affairs, transportation, educational, and employment training City of Meridian, Idaho 2007 CAPER MULTI-YEAR GOAL: 50 50 seniors will have improved access to the Meridian Senior Center uitable Li�rri r El�ironmen# 2007 2008 2009 2010 2011 citable Living,Envronment 2007 # of cases opened 2 2008 2009 2010 2011 MULT-YEAR GOAL: Ten (10) CE 10 Cases opened in LMI Census Tracts 2007 # of activities 1 conducted 2008 2009 2010 2011 MULTI-YEAR GOAL: Five (5) 5 clean-up/and or improvement activities 2007 # of community 50 resource directories given out 2008 2009 2010 2011 MULTI-YEAR GOAL: Twenty- 50 five (25) LMH residents will show increased awareness of available social and human services programs 0 -0 % 0 0% 0 0% 1 100% % 1 20% 1000 2000 % 28 0 0 Table 3A: Summary of Specific Annual Objectives Grantee Name: CITY OF MERIDIAN City of Meridian, Idaho 2007 CAPER - 2Q Availability/Accessi Hiof Economic Opportuni 0-1 Specific Annual Objective Source Year Performance Expecte Actual Percent of Indicators d Numb Complet Funds Numbe er ed r EO N/A 2007 % 1.1 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL R. Affordability of Economic Opportunity (E0-2) EO N/A 2007 % 2.1 2008 % 2009 % 2010 % 2.011 % MULTI-YEAR GOAL % Sustainabilityof Economic Opportunity O-3 EO Goal: Economic Development CDBG/ 2007 # of jobs created 0 0 % 3.1 Objective 1-1: The City will Other 2008 % support the efforts of the 2009 % Meridian Development 2010 % /o Corporation to implement the 2011 Urban Renewal Area Plan in MULTI-YEAR GOAL: Six (6) new 6 0 0% revitalizing downtown LAG jobs EO Goal: Economic Development CDBG/ 2007 # of businesses locate 0 0 0% 3.2 Objective 1-2: The City will Other in Meridian % improve economic conditions in 2008 % the Meridian Urban Renewal 2009 % Aroa, creating access to services 2010 artd jobs for LMI persons 2011 MULTI-YEAR GOAL: Ten (10) 10 -0./,. businesses locate in Meridian URA EO CDBG/Other 2007 3.3 2008 2009 2010 2011 Neighborhood Revitalization (NR - NR N/A 2007 % 1.1 2008 % 2009 % 2010 % 2011 % MULTI-YEAR GOAL % Other O-1) City of Meridian, Idaho 2007 CAPER - 2Q Table 2A Priority Housing Needs/Investment Plan Table RI�1SN11I u t ane Need Small Related 0-30% 75% 31-50% 85.3% 51-80% 34.5% Large Related 0-30% 100% 31-50% 82.6% 51-80% 75% Renter Elderly 0-30% 44.4% 31-50% 100% 51-80% 46.2% All Other 0-30% 87.5% 31-50% 100% 51-80% 34.6% Small Related 0-30% 80.8% 31-50% 20.9% 51-80% 34.5% Owner Large Related 0-30% 100% 31-50% 68.8% 51-80% 69.1% Elderly 0-30% 61.5% 31-50% 20.9% 5140% 25.5% All Other 0-30% 75.0% 31-50% 72.1% 51-80% 76.7% Elderly 0-80% 56.5% Frail Elderly 0-80% Unknown Severe Mental Illness 0-80% Unknown Physical Disability 0-80% Unknown Non -Homeless Developmental Disability 0-80% Unknown Special Needs Alcohol/Drug Abuse 0-80% Unknown HIV/AIDS 0-80% Unknown Victims of Domestic 0-80% Unknown Source: Comprehensive Housing Affordabilitv Stratesv (CHAS) Data City of Meridian, Idaho 2007 CAPER 30 0 Table 2A Priority Housing Needs/Investment Plan Goals Priority Need 5 -Yr. Goal Plan/Act Yr. I Goal Plan/Act Yr. 2 Goal Plan/Act Yr. 3 Goal Plan/Act Yr. 4 Goal Plan/Act Yr. 5 Goal Plan/Act Renters 0 - 30 of MFI 31 - 50% of MFI 0 0 51 - 80% of MFI Owners 0 - 30 of MFI 5 1/0 31 - 50 of MFI 51 - 80% of MFI Homeless* 0 0 Individuals Families Non -Homeless Special Needs 0 0 Elderly Frail Elderly Severe Mental Illness Physical Disability ----Developmental Disability Alcohol/Drug Abuse HIV/AIDS Victims of Domestic Violence Total 5 1/0 Total Section 215 0 0 212 Renter 0 0 215 Owner 0 0 * Homeless individuals and families assisted with transitional and permanent housing City of Meridian, Idaho 2007 CAPER 31 0 0 Table 2A Priority Housing Activities Priority Need 5 -Yr. Goal Plan/Act Yr. I Goal Plan/Act Yr. 2 Goal Plan/Act Yr. 3 Goal Plan/Act Yr. 4 Goal Plan/Act Yr. 5 Goal Plan/Act CDBG Acquisition of existing rental units 0 0 0 0 0 0 Production of new rental units 0 0 0 0 0 0 Rehabilitation of existing rental units 0 0 0 0 0 0 Rental assistance 0 0 0 0 0 0 Acquisition of existing owner units 5 1/0 1 1 1 1 Production of new owner units 0 0 0 0 0 0 Rehabilitation of existing owner units 0 0 0 0 0 0 Homeownership assistance 0 0 0 0 0 0 HOME- N/A Acquisition of existing rental units Production of new rental units Rehabilitation of existing rental units Rental assistance Acquisition of existing owner units Production of new owner units Rehabilitation of existing owner units Homeownership assistance HOPWA- N/A Rental assistance Short term rent/mortgage utility -payments Facility based housing development Facility based housing operations Supportive services Other- NIA City of Meridian, Idaho 2007 CAPER 32 0 0 Table 311 ANNUAL AFFORDABLE HOUSING COMPLETION GOATS Grantee Name: Program Year: Expected Annual Number of Units To Be Com leted Actual Annual Number of Units Completed Resources used during the eriod CDBG HOME ESG HOPWA BENEFICIARY GOALS (Sec. 215 Only) Homeless households 0 0 ❑ ❑ ❑ ❑ Non -homeless households 0 0 ❑ ❑ ❑ ❑ Special needs households 0 0 ❑ ❑ ❑ ❑ Total Sec. 215 Beneficiaries* ❑ ❑ ❑ ❑ RENTAL GOALS (Sec. 215 Only) Acquisition of existing units 0 0 ❑ ❑ ❑ Production of new units 0 0 ❑ ❑ ❑ Rehabilitation of existing units 0 0 ❑ ❑ ❑ ❑ Rental_Assistance 0 0 ❑ _____ __ ❑ Total Sec. 215 Affordable Rental ❑ ❑ ❑ ❑ HOME OWNER GOALS (Sec. 215 Only) Acquisition of existing units 1 0 ® ❑ Production of new units 0 0 ❑ ❑ Rehabilitation of existing units 0 0 ❑ ❑ Homebuyer Assistance 0 0 ❑ ❑ ❑ Total Sec. 215 Affordable Owner ❑ ❑ ❑ ❑ COMBINED RENTAL AND OWNER GOALS (Sec. 215 City of Meridian, Idaho 2007 CAPER 33 0 • Only) Acquisition of existing units 1 0 ® ❑ ❑ Production of new units 0 0 ❑ ❑ ❑ Rehabilitation of existing units 0 0 ❑ ❑ ❑ ❑ Rental Assistance 0 0 ❑ ❑ ❑ Homebuyer Assistance 0 0 ❑ ❑ ❑ Combined Total Sec. 215 Goals* ❑ 1—:1 —ET— ❑ OVERALL HOUSING GOALS (Sec. 215 + Other Affordable Housing) Annual Rental Housing Goal 0 0 ❑ ❑ ❑ ❑ Annual Owner Housing Goal 1 0 ® ❑ ❑ ❑ Total Overall Housing Goal 1 0 ® ❑ ❑ ❑ City of Meridian, Idaho 2007 CAPER 34 0 • C. IDIS REPORTS City of Meridian, Idaho 2007 CAPER 35 0 • IDIS - C04PR26 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 10/31/2008 OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:46 INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 1 CDBG FINANCIAL. SUMMARY FOR PROGRAM YEAR 2007 1041-2007 TO M30-2088 MERIDIAN, ID PART I: PART 11: PART III - PART PART SUMMARY OF CDBG RESOURCES 1 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 2 ENTITLEMENT GRANT 3 SURPLUS URBAN RENEWAL 4 SECTION 108 GUARANTEED LOAN FUNDS 5 CURRENT YEAR PROGRAM INCOME 6 RETURNS 7 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 8 TOTAL AVAILABLE (SUM, LINES 01-M SUMMARY OF CDBG EXPENDITURES 9 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOWIMOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNNGIADMNISTRATION 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 16 UNEXPENDED BALANCE (UNE 08 - LINE 15) LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 19 DISBURSED FOR OTHER LOWIMOD ACTIVITIES 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED M CERTIFICATION 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LNE 24) IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT 33 PRIOR YEAR PROGRAM INCOME 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (UNE 31AME 35) V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED N IDIS FOR PLANNNWADMNISTRATION 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 41 TOTAL PA OBLIGATIONS (LINE 37 + UNE 38 - LINE 39 +LINE 40) PY PY PY 0 230,544.00 0 0 0 0 0 230,544.00 3,56265 1,395.50 4,958.15 45,938.24 0 0 50,896.39 179,647.61 0 0 866.91 1,395.50 2,26241 45.63% 0 0 0.00°! 0 0 0 0 0 230,544.00 0 0 230,544.00 0.00% 45,938.24 0 0 0 45,939.24 City of Meridian, Idaho 2007 CAPER 36 • 42 ENTITLEMENT GRANT 230,544.00 43 CURRENT YEAR PROGRAM INCOME 0 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 230,544,00 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 19.930% LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 NONE FOUND LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 NONE FOUND LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 PGM PROJ IDIS MATRDC NTL YEAR ID ACT ID ACTIVITY NAME CODE OBJ DRAWN AMOUNT 2007 T 5 7 ^^CODE ENFORCEMENT ~A 15 ^ LMA 86691 TOTAL 866.91 City of Meridian, Idaho 2007 CAPER 37 IDIS-C"PR03 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM COBG ACTIVITY SUMMARY REPORT (GPR) FOR PROGRAM YEAR 2007 10.01.2007 TO 0840.2008 PGM YEAR: 2007 MATRIX CODE: 15 REG CITATION: S70.202(c) NATIONAL OBJECTIVE: LMA PROJECT. OWI- PROGRAM ADMINSTRATION ACTIVITY: 5 - PROGRAM ADMINISTRATION STATUS: COMPLETED 09-30.2008 LOCATION: DESCRIPTION: 33 EAST IDAHO AVE Census Tract 10322 Kuck Groupt, Cansus Tree 10322 MERIDIAN,ID 83842 FINANCING: @HISPANIC INITIAL FUNDING DATE: 5r2&rd= ACTIVITY ESTIMATE: 45,938.24 FUNDED AMOUNT: 45,938.24 UNLIO OBLIGATIONS: 0 DRAWN THRU PGM YR: 45,938.24 DRAWN IN PGM YR: 45,938.24 NUMBER OF ASSISTED: 0 0 BLACK AFRICAN AMERICAN & WHITE: TOTAL TOT EXTREMELY LOW: 0 TOT LOW: 0 TOT MOD: 0 TOT NON LOW MOD: 0 TOTAL 0 PERCENT LOW / MOD: 0 TOTAL FEMALE HEADED: 0 • OBJECTIVE: OBJECTIVE/OUTCOME NOT NECESSARY MATRIX CODE: 15 REG CITATION: S70.202(c) NATIONAL OBJECTIVE: LMA OUTCOME: FOR PLANNING/ADMIN ACTIVITIES STATUS: COMPLETED 09.30.2008 MATRDXCODE:21A REG CITATION: 570208 NAnONALOBJECTIVE:N/A DESCRIPTION: DESCRIPTION: General program administration for CDBG management, coordination, monitoring, reporting Census Tract 10322 Kuck Groupt, Cansus Tree 10322 and evaluation for activities TOTAL# @HISPANIC WHITE: 0 0 BLACWAFRICAN AMERICAN:. 0 0 ASIAN: 0 0 AMERICAN INDIAWALASKAN NATIVE: 0 0 NATIVE HAWAI1ANtOTHER PACIFIC ISLANDER: 0 0 AMERICAN INDL WALASKAN NATIVE & WHITE 0 0 ASIAN & WHITE 0 0 BLACK AFRICAN AMERICAN & WHITE: 0 0 AM.INDIAWALASKAN NATIVE & BLACK/AFRICAN AM: 0 0 OTHER MULTI -RACIAL, 0 0 TOTAL 0 0 ACCOMPLISHMENTS BY YEAR REPORT YEAR PROPOSED TYPE PROPOSED UNITS ACTUAL TYPE ACTUAL UNITS 2007 0 0 TOTAL- 0 0 ACCOMPLISHMENT NARRATIVE E GENERAL PROGRAM ADMINISTRATION: Completed community resource dUeectory, comptled HUD reports; including CAPER and 2008 Action Plan. Created an extensive, design guide maual to help with Meddian's comprehensive plan and unified development code. Became a participant In the Idaho Fair Housing Forum and helped conduct fair housing awareness and lead-based point awareness ----- -._ .--- --- EXTENDED ACTIVITY NARRATIVE PGM YEAR: 2007 OBJECTIVE:CREATE SUITABLE LIVING ENVIRONMENTS PROJECT: 0005- OLD TOWN CODE ENFORCEMENT OUTCOME: SUSTAINABILITY ACTIVITY: 7 - CODE ENFORCEMENT MATRIX CODE: 15 REG CITATION: S70.202(c) NATIONAL OBJECTIVE: LMA STATUS: COMPLETED 09.30.2008 LOCATION: DESCRIPTION: Census Tract 10322 Kuck Groupt, Cansus Tree 10322 Book Group 2, Cansue Tract 10321 Block Group 2 Code Enforcement funding to reduce the deterioation of Meridian's LMA MERIDIAN,ID 83842 FINANCING: TOTAL# #HISPANIC INITIAL FUNDING DATE: 7/222008 WHITE: 0 0 ACTIVITY ESTIMATE: 2.282.41 BLACWAFRICAN AMERICAN: 0 0 FUNDED AMOUNT: 2.282.41 ASIAN: 0 0 UNLIO OBLIGATIONS: 0 AMERICAN INDIAWALASKAN NATIVE: 0 0 DRAWN THRU PGM YR: 888.91 NATIVE HAWAIIANIOTHER PACIFIC ISLANDER: 0 0 DRAWN 1N PGM YR: 888.91 AMERICAN INDIAWALASKAN NATIVE & WHITE: 0 0 ASIAN & WHITE 0 0 NUMBER OF ASSISTED- BLACK/AFRICAN AMERICAN & WHITE: 0 0 TOTAL AM.INDIAWALASK/W NATIVE & SLACWAFRICANAM: 0 0 TOT EXTREMELY LOW: 0 OTHER MULTI -RACIAL 0 0 TOT LOW: 0 TOT MOD: 0 TOT NON LOW MOD: 0 TOTAL 0 0 TOTAL 0 PERCENT LOW/ MOD: 0 City of Meridian, Idaho 2007 CAPER 38 0 TOTAL FEMALE HEADED: 0 ACCOMPLISHMENTS BY YEAR . REPORT YEAR PROPOSED TYPE PROPOSED UNITS ACTUALTYPE ACTUAL UNITS 2007 01 -PEOPLE (GENERAL) 5,351 51351 TOTAL 5,351 5,351 CENSUS TRACT PERCENT LOWIMOD:49.8D% ACCOMPLISHMENT NARRATIVE E 12 ciftrent atldressea were lagged and coft erdorcement worked on cleaning up code entom end issue in Madam's LN cep Bbclm Overall, officm were able to workwith 60 households In eDrtdneBng code Issues. EXTENDED ACTIVITY NARRATIVE «•« PGM YEAR: 2007 OBJECTIVE:CREATE SUITABLE WING ENVIRONMENTS PROJECT: 0003 - CLEARANCE OR DEMOLITION ACTIVITY OUTCOME: SUSTAtNABILTTY ACTIVITY: 8 - CLEARANCE/DEMOLRION OF 1635 N. main MATRIX CODE:04 REG CRATION:670.201(d) NATIONAL O&ECTIVE: SGS STATUS: UNDERWAY LOCATION: DESCRIPTION: X:learance of skin and blight 1636 N. MAIN MERIDIAN,ID 83642 FINANCING: TOTAL# #HISPANIC INITIAL FUNDING DATE: 8+2612008 WHITE: 0 0 ACTIVITY ESTIMATE: 110,435.00 BLACWAFRICANAMERICAN: 0 0 FUNDED AMOUNT: 110,435.00 ASIAN: 0 0 UNUO OBLIGATIONS: 0 AMERICAN INDIAWALASKAN NATIVE: 0 0 DRAWN THRU PGM YR: 2695.74 NATIVE HAWAMNIOTHER PACIFIC ISLANDER: 0 0 DRAWN IN PGM YR: 2695.74 AMERICAN INDIAWALASKAN NATIVE & WHITE 0 0 ASIAN & WHITE 0 0 NUMBER OFASSISTED: BLACWAFRICAN AMERICAN & WHITE: 0 0 TOTAL AMANDIAWALASWWNATIVE &BLACWAFRICANAM: D 0 TOT EXTREMELY LOW: 0 OTHER MULTI -RACIAL: 0 0 TOT LOW: 0 TOT MOD: 0 TOT NON LOW MOD: 0 TOTAL 0 0 TOTAL 0 PERCENT LOW / MOD: 0 TOTAL FEMALE HEADED: 0 ACCOMPLISHMENTS BY YEAR REPORT YEAR PROPOSED TYPE PROPOSED UNITS 2007 08 -BUSINESSES i TOTAL ACCOMPLISHMENT NARRATIVE EXTENDED ACTIVITY NARRATIVE TOTAL ACTIVITY ESTIMATE $158,635.65 TOTAL FUNDED AMOUNT: $158,636.55 TOTAL AMOUNT DRAWN THRU PROGRAM YEAR: $49,580.89 TOTAL AMOUNT DRAWN IN PROGRAM YEAR: $49,500.89 ACTUALTYPE 08 -BUSINESSES ACTUAL UNITS 0 1 0 City of Meridian, Idaho 2007 CAPER 39 0 . IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 2007 MERIDIAN, ID PLAN YR - AMOUNT DRAWN AMOUNT PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW 2007-0001 PROGRAM ADMINISTRATION CDBG 46,108.00 46,938.24 45,93824 0.00 DESCRIPTION: OVERALL FUNDING FOR CDBG ACTIVITIES NEEDED FOR COORDINATING. MONITORW G, REPORTING, AND EVALUATING ALL ACTIVITIES FOR PROGRAM YEAR 07. IT WI LL ALSO BE UTLIZED TO IMPLEMENT MANDATED FEDERAL PROGRAMS SUCH AS FAIR HOUSING ACTIVITIES AND OTHER IMPORTANT FACETS THAT MAY TARGET THE COM MUNITY AS A W HOLE. 2OW-0002 DOWNTOWN REVITALIZATION CD13G 55,000.00 0.00 0.00 ADO DESCRIPTION: THE CITY WILL SUPPORT THE EFFORTS OF MERIDIAN DEVELOPMENT CORPORATION (MDC) TO IMPLEMENT THE MERIDIAN REVITALIZATION PLAN IN REVITALIZING DO WNTOW N. THE CITY WILL LEVERAGE CDBG FUNDS AND OTHER FUNDS TO COMPLETE AN ELIGIBLE PUBLIC FACILITIES IMPROVEMENT LISTED IN THE MERIDIAN REV1T ALIZATION PLAN. 2007.0003 CLEARANCE OR DEMOLITION ACTIVITY CDBG 11A435.00 110.435.00 2,595.74 107.73926 DESCRIPTION: THE CITY WILL CLEAR ONE LOT AND OR DEMOLISH ONE SUBSTANDARD STRUCTURE 2007-0004 DOLLAR HUD HOME CDBG 1.00 0.00 0.00 0.00 DESCRIPTION: BASED ON AVAILABILITY, THE CITY WILL ACQUIRE A DOLLAR HUD HOME AND PAR TINIER WITH NON-PROFIT AFFORDABLE HOMEOWNERSHIP SERVICE PROVIDERS TO SEL L, LEASE, OR DONATE THE HOUSE TO LMI RESIDENTS. 2007-0005 OLD TOWN NEIGHBORHOOD CODE ENFORCEMENT CDBG 19,000.00 2,262.41 866.91 1,395.50 DESCRIPTION: MERIDIAN POLICE DEPARTMENT WILL HELP REDUCE THE DETERIORATION OF MERID IAN LMI AREAS BY WORKING WITH RESIDENTS TO ENFORCE PROPERTY M&INTENANC E. ZONING, AND OTHER ORDINACES AFFECTING BUILDINGS, LOT APPERANCE, AND HEALTH, SAFETY, AND WELFARE. City of Meridian, Idaho 2007 CAPER 40 IDiS - C04PR23 U.S. DEPARTMENT OF HOUSM AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PROGRAM YEAR 2007 SUMMARY OF ACCOMPLISHMENTS MERIDIAN, ID COUNT OF CDBG ACTIVITIES WITH DISBURSEMENTS BY ACTIVITY GROUP & MATRIX CODE City of Meridian, Idaho 2007 CAPER 41 UNDERWAY ACTIVITIES COMPLETED ACTIVITIES PROGRAM YEAR TOTAL ACOUISITiON/PROPERTY-pELATED COUNT $ DISBURSED COUNT $ DISBURSED COUNT $ DISBURSED Acquisition (01) Disposition (02) 0 0 0.00 0 0.00 0 0.00 Clearance and Demolition (04) 1 0.00 $2,695.74 0 0 0,00 0.00 0 1 a00 $2,696.74 Cleanup of Contaminated SBeaJOrownfields (04A) 0 0.00 0 0.90 0 0.00 Relocation (08) 0 0.00 �TT -$2,696.74 0 0.00 0 0.00 1 0 0.00 1 $2,696.74 ECONOMIC DEVELOPMENT Rehab: Publloy/Privatsly Owned CJI (14E) 0 0.90 0 0.90 0 0.00 CA Lend AcquisittoWDLaposition (17A) 0 0.00 0 0.00 0 0.00 CJI Infrastructure Development (170) 0 0.00 0 0.00 0 0.00 Cil Building Acqufeftion, Construction, Rehab (17C) 0 0.00 0 0.00 0 0.00 Other CJI Improvements (17D) 0 0.00 0 0.90 0 0.00 ED Direct Financial Assistance to Far -Profits (teA) 0 0.00 0 0.00 0 0.00 ED Direct Technical Assistance (188) 0 0.00 0 0.00 0 o.00 Micro -Enterprise Assistance (18C) 0 0.00 � 0 0,00 0 0.00 HOUSING D 0.00 0 � 0.00 0 0.00 Loss of Rental Income (09) 0 0.00 0 0.00 0 0.00 Construction of Housing (12) 0 0.00 0 0.00 0 0.00 Direct Homeownership Assistance (13) 0 0.00 0 0.00 0 0.00 Rehab: Single -Unit Residential (14A) 0 0.00 0 0.00 0 0.00 Rehab: Muh)-Unit Residential (14B) 0 0.00 0 0.00 0 0.00 Public Housing Modernization (14C) 0 0.00 0 0.00 0 0.00 Rehab: Other Publicly Owned Residential Buildings (14D) 0 O.OD 0 0.00 0 0.00 Energy Efficiency Improvements (14F) 0 0.00 0 0.00 0 0.00 Acquisition for Rehab (14G) 0 0.00 0 0,00 0 0.00 _R_ehab Administration (1414) 0 9.OD 0 0.00 0 0.00 1-08C14"d Peirsl(.esd HazardTestlAbatement (140 0 0.06 0 0.00 0 0.00 Code Enforcement (15) 0 0.00 1 $666.91 1 $$86.91 Residential Historic Preservation (16A) 0 0.00 0 0,00 0 0.00 CDBG Operation and Repair of Foreclosed Property (19E) 0 0.00 0 0.00 0 0.00 PUBLIC FACILITIES/iMPROVEMENTS 0 0.00 t � $866,91 1 X66.91 Public Facilities and Improvemema - General (03) 0 0.00 0 0.00 0 0.00 Senior Centers (03A) 0 0.OD 0 0.00 0 0.00 Centers for the DisabledtHandicapped (038) 0 0.00 0 0.00 0 0.00 Homeless Facilities - Not Operating Costs (o3C) 0 0.00 0 0.00 0 0.00 Youth Centers(Fadfities (030) 0 0.00 0 0.00 0 0,00 Neighborhood Facilities (03E) 0 0.00 0 0.00 0 0.00 Parke and Recreational FadBties (03F) 0 0.00 0 0.00 0 0.00 Padang Fea ties (03G) 0 0.00 0 0.00 0 D.00 Sold Waste Disposal Facilities (03H) 0 0.00 0 0.00 0 0.00 Flood and Drainage Facilities (031) 0 0.90 0 0.00 0 0.00 WeteASewer Improvements (00 0 0.00 0 0.00 0 0.00 Street Improvements (031q 0 0.00 0 0,00 0 0.00 Sidewalks (03Q 0 0.00 0 0.00 0 0.00 Child Care Centera(Facilities for Children (03M) 0 0.00 0 0.00 0 0.00 Tree Planting (03N) 0 0.00 0 0.00 0 0.00 Fire StaifonsrEquipment (030) 0 0.00 0 0.00 0 0.00 Heakh Facilities (03P) 0 0.00 0 0.00 0 0.00 Facilities for Abused and Neglected Children (030) 0 0.00 0 0.00 0 0.00 Asbastos Removal (03R) 0 0.00 0 0.90 0 0,00 Facilities for AIDS Patients- Not Operating Costs (03S) 0 6.00 0 0.00 0 0.00 Removal of Architectural Barriers (10) 0 0.00 0 0.00 0 0.00 Non-Residedal Historic Preservation (168) 0 0.00 ._.._ 0 0.00 0 0.00 PUBLIC SERVICES 0 0.00 0 y 0.00 0 0.00 Operating Costs of Homeless/AIDS Patients Programs (03T) 0 0.00 0 0.00 0 0,00 City of Meridian, Idaho 2007 CAPER 41 0 • Public Services . General (05) 0 0.00 0 0.00 0 0.00 Senior Services (05A) 0 0.00 0 0.00 0 0.00 Services for the Disabled 1058) 0 0.00 0 0.00 0 0.00 Legal Services (05C) 0 0.00 0 0.00 0 0.00 Youth Services (05D) 0 0.00 0 0.00 0 0.00 Transportation Services (05E) 0 0.00 0 0.00 0 0.00 Substance Abuse Services (059 0 0.00 0 0.00 0 0.00 Battered and Abused Spouses (05G) 0 0.00 0 0.00 0 0.00 Employment Training (050 0 0.00 0 0.00 0 0.00 Crime Awareness/Raventice (050 0 0.00 0 0.00 0 0.00 Fair Housing Activities (05J) 0 0.00 0 0.00 0 O.OD TenardLent lord Counseling (051() 0 0.00 0 0.00 0 0.00 Child Care Services (05L) 0 O.OD 0 0.00 0 0.00 Health Services (051) 0 MOD 0 0.00 0 0.00 Abused and Neglected Children (05N) 0 0.00 0 0.00 0 0.00 Mental Health Services (050) 0 0.00 0 0.00 0 0.00 Screening for Lead -Based Paint/Hezards/Polsoning (05P) 0 _ 0.W 0 0.00 0 0.00 Subsistence Payments (050) 0 MOD 0 0.00 0 0.00 Homeownership Assistance - Not Direct (05R) 0 0.00 0 0.00 0 0.00 Rental Housing Subsidies - HOME TBRA (05S) 0 0.00 0 0.00 0 0.00 Security Deposita (06T) 0 0.00 0 0.00 0 0.00 HornebuyerCounseling (0818 0 0.W D � 0.00 0 0.00 0 0.00 0 0.00 0 0.00 PLANNINGIADMINISTRATWE HOME Adm/Planning Costs of PJ -not part of W%Adm cap(19A) 0 0.00 0 0.00 0 0.00 HOME CHDO Operating Costs -not part of 5%Admin cap (198) 0 0.00 0 0.00 0 0.00 Planning (20) 0 0.00 0 0.00 0 0.00 General Program Administration (21A) 0 0.0D 1 $45,93&24 1 $45,938.24 IndirectCosts (21 B) 0 O.OD 0 0.00 0 0.00 Public Information (21C) 0 0.00 0 0.00 0 0.00 Fair Housing Activities - subject to 20-1. Admin cap (21 D) 0 0.00 0 0.00 0 0.00 Submissions or Applications for Federal Programs (21 E) 0 0.00 0 0.00 0 0.00 HOME Rental Subsidy Payments - subject to 6% rap (21 F) 0 0.00 0 0.00 0 0.00 HOME Security Deposits - subject to 5% cep (21 G) 0 0.00 0 0.00 0 0.00 HOME AdmWPlaaning Costs of PJ - subject to 5% cap (21 H) 0 0.00 0 0.00 0 0.00 HOME CHDOOperating Expenses - subject tob%cap (210 0 0.00 0 0.00 0 0.00 0 �^ �. 0.00 1 ^-- $45,938.24 1 $45,938.24 OTHER Interim Assistance (06) 0 0.00 0 0.00 0 0.00 Urban Renewal Completion (07) 0 0.00 0 0.00 0 0.00 _--dvately Owned U411des (11) 0 0.00 D MOD 0 0.00 CDBG Non -Profit Organization Cape* Building (100) 0 0.00 0 0.00 .0 0.00 CDBG Assistance to Institutes of Higher Education 09D) 0 0.00 0 0.00 0 0.00 Planned Repayment of Section 108 Loan Principal (19F) 0 0.00 0 0.00 0 0.00 Unplanned Repayment of Section 108 Loan Principal (19G) 0 0.00 0 0.00 0 0.00 State CDBG Technical Assistance to Grantees (19H) 0 0.00 0 0.00 0 0.00 Unprogrammed Funds (22) 0 0.00 0 0.00 0 0.00 HOPWA (31) 0 0.00 0 0.00 0 0.00 HOPWA Grantee Activity (31A) 0 0.00 0 0.00 0 0.00 HOPWA Grantee Administration (31B) 0 0.00 0 0.00 0 0.00 HOPWA Project Sponsor Activity (31C) 0 0.00 0 0.00 0 0.00 HOPWA Project Sponsor Administration (31D) 0 v 0.00 0 Y^ 0.00 0 0.00 0 0.00 0 0.00 0 0.00 TOTALS 1 $2,895.74 2 $46,805.15 3 $49,500.89 CDBG SUM OF ACTUAL ACCOMPLISHMENTS FROM THE C04MA04 SCREEN BY ACTIVITY GROUP AND ACCOMPLISHMENT TYPE UNDERWAY ACTIVITIES COMPLETED ACTIVITIES TOTALACTIVMES CTIVI TIES ACOUISMON/PROPERTY-RELATED ECONOMIC DEVELOPMENT HOUSING Code Enforcement (16) Persons 0 5,361 5,351 City of Meridian, Idaho 2007 CAPER 42 • 0 PUBLIC FACILITIESAMPROVEMENTS PUBLIC SERVICES PLANNINGIADMINISTRATIVE OTHER TOTAL OF ACTUAL ACCOMPLISHMENTS FROM THE C04MA04SCREEN Persons 0 5,351 5,531 Households 0 0 0 Housing Units 0 0 0 Public Facilities 0 0 0 FeWPublic Utilities 0 0 0 Organizations 0 0 0 Businesses 0 0 0 Jobs 0 0 0 Loam 0 0 0 CDBG BENEFICIARIES BY RACWJETHNIC CATEGORY «•*""`•"" •" "'°"" """'°"""""""'°"°°"•"" HOUSING Persons Households Not5pedbd Tot# #Hispardc Tot # #Wspanic Tot# #Hspanic WHITE: 0 0 0 0 0 0 BLACIWAFRICAN AMERICAN: 0 0 0 0 0 0 ASIAN: 0 0 0 0 0 0 AMERICAN INDIAMALASKAN NATIVE: 0 0 0 0 0 0 NATIVE HAWAIIAWOTHER PACIFIC ISLANDER: 0 0 0 0 0 0 AMERICAN INDIAMALASKAN NATIVE & WHITE: 0 0 0 0 0 0 ASIAN & W HITE: 0 0 0 0 0 0 M ACKIAFRICAN AMERICAN & WHITE: 0 0 0 0 0 0 AM.INDIANIAIASKAN NATIVE & BLACK/AFRICAN AM.: 0 0 0 0 0 0 OTHER MULTI -RACIAL: 0 0 0 0 0 0 TOTAL: 0 0 0 0 0 0 ..,...«..»...«.....,««...« ..............«.«....«... NON -HOUSING'«""""•.«" Persons Households Not Specftd Tot# #Wspanlc Tot# #Wspanic Tot# #Hispanic WHITE: 0 0 0 0 0 0 BLACKJAPRICAN AMERICAN: 0 0 0 0 0 0 ASIAN: 0 0 0 0 0 0 AMERICAN INDWMALASKAN NATIVE: 0 0 0 0 0 0 NATIVE HAWAILAWOTHER PACIFIC ISLANDER: 0 0 0 0 0 0 AMERICAN INDIANIALASKAN NATIVE & WHITE: 0 0 0 0 0 0 ASIAN & WHITE: 0 0 0 0 0 0 BLACWAFRICAN AMERICAN & WHITE: 0 0 0 0 0 0 AM.INDIMALASKAN NATIVE & BLACIQAFRICAN AM.: 0 0 0 0 0 0 OTHER MULTI -RACIAL: 0 0 0 0 0 0 TOTAL 0 0 0 0 0 0 «...«.»..««...«««.«.«...«.- TOTAL. Persons Households Not Specified Tot # #Hispanic Tot # #Wspanic Tot # #Hspanic WHITE: 0 ^� 0 0 0 0 0 BLACIWAFRICAN AMERICAN: 0 0 0 0 0 0 ASIAN: 0 0 0 0 0 0 AMERICAN INDIAMALASKAN NATIVE: 0 0 0 0 0 0 NATIVE 14AWAIIAWOTHER PACIFIC ISLANDER: 0 0 0 0 0 0 AMERICAN INDIAWALASKAN NATIVE & WHITE: 0 0 0 0 0 0 ASIAN & WHITE: 0 0 0 0 0 0 BLACIWAFRICAN AMERICAN & WHITE: 0 0 0 0 0 0 City of Meridian, Idaho 2007 CAPER 43 WINDIAWALA8KAN NATIVE & BLACKIAFRICAN AM.: OTHER MULTI -FACIAL: TOTAL City of Meridian, Idaho 2007 CAPER 44 0 • U.S. NT DEPARTMENT OF HOUSING AND URBAN DEVELOPME OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM CD13G PERFORMANCE MEASURES REPORT PROGRAM YEAR 2007 MERIDIAN, ID Public Facilities and Infrastructure Create Suitable Living Provide Decent Noising Create EconomicOpponuNtes Tote) Access Afford Sustain Access Afford Sustain Access Afford Sustain Number of Persons Assisted with new access to a facility 0 0 0 0 0 0 0 0 0 0 with Improved access to a facility 0 0 0 0 0 0 0 0 0 0 with access to a facility that Is no longer substandard 0 0 0 0 0 0 0 0 0 0 Totals: n O e®O a® U ®a O<®0 � 0 0 0 oam� U o®me��e®tee®tee®®nye®e®��®e®a® Number of Households Assisted with new access to a facility 0 0 0 0 0 0 0 0 0 0 with Improved access to a facility 0 0 0 0 0 0 0 0 0 0 with access to a facility that Is no longer substandard 0 0 0 0 0 0 0 0 0 0 Totals: � 0 0 0 0 � 0 0 0 0 0 0 Public Services Create, Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain ��®me®e���®e����a�e®®��®ammo®�a��®oma®se�� Number ofPersons Assisted tee®®tee® with new (or oontlnuhV) access to a service 0 0 0 0 0 0 0 0 0 0 with Improved (or continuing) access to a service 0 0 0 0 0 0 0 0 0 0 with access to a service that is no toner substandard 0 0 0 0 0 0 0 0 0 0 7oials: � O ®O a®e O� 0 a� 0 �m O U®� O� U� U Public Services (continued) Create Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Number of Households Assisted wNh now (orcontnuing) amass to a service 0 0 0 0 0 0 0 0 0 0 with improved (or continuing) access to a service 0 0 0 0 0 0 0 0 0 0 with access to a service that is no longer substandard 0 0 0 0 0 0 0 0 0 0 Totals: 0� 0 0 0 0 6 ®0 ®v0 0 0 Economfo Development Create Suitable Living Provide Decent Housing Create EoonomloOpportunftes Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total Number ofBhstrassasAssisted ��m®�effime®meme�m����emQ� 0 0 0 0 0 0 0 0 0 0 Of Total Now businesses assisted 0 0 0 0 0 0 0 0 0 0 Exislfng businesses assisted 0 0 0 0 0 0 0 0 0 0 Number of business facadewbul[di gs rehabilitated 0 0 0 0 0 0 0 0 0 0 Assisted businesses that provide a good or service to service arealneighboncood+community City of Meridian, Idaho 2007 CAPER 45 0 0 0 0 0 0 0 0 0 0 Total Number of Joins Created 0 0 0 0 0 0 0 0 0 0 Types of Jobs Created Officials and Managers 0 0 0 0 0 0 0 0 0 0 Professional 0 0 0 0 0 0 0 0 0 0 Technicians 0 0 0 0 0 0 0 0 0 0 Sales 0 0 0 0 0 0 0 0 0 0 Office and Clegcal 0 0 0 0 0 0 0 0 0 0 Craft Workers (skilled) 0 0 0 0 0 0 0 0 0 0 Operatives (semi -skilled) 1 0 0 0 0 0 0 0 0 0 0 Laborers (unskilled) 0 0 0 0 0 0 0 0 0 0 Service workers 0 0 0 0 0 0 0 0 0 0 Of Jabs created, number with employer sponsored health care benefits 0 0 0 0 0 0 0 0 0 0 Number unemployed prior to taking Jobs 0 0 0 0 0 0 0 0 0 0 Total Number of Jobs Ratakned 0 0 0 0 0 0 0 0 0 0 Types of Jobs Retained Officials and Managers 0 0 0 0 0 0 0 0 0 0 Professional 0 0 0 0 0 0 0 0 0 0 Technicians 0 0 0 0 0 0 0 0 0 0 sales 0 0 0 0 0 0 0 0 0 0 Office and Clerical 0 0 0 0 0 0 0 0 0 0 Craft Workers (skilled) 0 0 0 0 0 0 0 0 0 0 Operatives (semi -skilled) 0 0 0 0 0 0 0 0 0 0 Laborers (unskilled) , 0 0 0 0 0 0 0 0 0 0 Service Workmre 0 0 0 0 0 0 0 0 0 0 Of joss retained, number with employer sponsored health care benefits 0 0 0 0 0 0 0 0 0 0 Acres of Brownflelds Remediated 0 0 0 0 0 0 0 0 0 0 Rehabllltation of Rental Housing Create Suitable 1-k4ng Provide Decent Housing Create Economic Opportunities Tote) Access Afford Sustain Access Afford Sustain Access Afford Sustain Total LMH' uNffi 0 0 0 0 0 0 0 0 0 0 Total SBr, URG units 0 0 0 0 0 0 0 0 0 0 Of Total, Number of Unita Made 504 aocossible 0 0 0 0 0 0 0 0 0 0 Brought from substandard to standard condition 0 0 0 0 0 0 0 0 0 0 Created through conversion of nons•resldendak to residential buildings 0 0 0 0 0 0 0 0 0 0 Qualified as Energy star 0 0 0 0 0 0 0 0 0 0 Brought to lead safety compliance 0 0 0 0 0 0 0 0 0 0 Affordable 0 0 0 0 0 0 0 0 0 0 Of Affordable Units Number subsidized by another federal, state, local program 0 0 0 0 0 0 0 0 0 0 Number occupied by elderly City of Meridian, Idaho 2007 CAPER 46 Create Suitable Living Provide Decent Houslrg Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total Households Assisted 0 0 0 0 0 0 0 0 0 0 City of Meridian, Idaho 2007 CAPER 47 0 0 0 0 0 0 0 0 0 0 Number of years of affordability 0 0 0 0 0 0 0 0 0 0 Average number of years of affordability per unit 0 0 0 0 0 0 0 0 0 0 Number designated for persons with HNlAIDS 0 0 0 0 0 0 0 0 0 0 Of these, number for the chronically homeless 0 0 0 0 0 0 0 0 0 0 Numbet of permanard housing units for homeless persons and families 0 0 0 0 0 0 0 0 0 0 Of those, number for the chronically homeless 0 0 0 0 0 0 0 0 0 0 Construction of Rental Housing Create Suitable Living Provida Decent Housing Create Economic Opportunitee Total Access Afford Sustain Access Afford Sustain Access Afford Sustain —m—m —em®ems®® Total tAAH' unitso<e�e®a®tee®��®�«®men®tee®gym®a®�e��e®tee®�amn® 0 0 0 0 0 0 0 0 0 0 Total Sg', URG units 0 0 0 0 0 0 0 0 0 0 Of Total, Number of 604 accessible units 0 0 0 0 0 0 0 0 0 0 Units qualified as Energy Star 0 0 0 0 0 0 0 0 0 0 Affordable units 0 0 0 0 0 0 0 0 0 0 Of Affordable Units Number occupied by elderly 0 0 0 0 0 0 0 0 0 0 Years of affordability 0 0 0 0 0 0 0 0 0 0 Average number of years of affordability per unit 0 0 0 D 0 0 0 0 0 0 Number subsidized with project based rental assistance by another federal, state, or local program 0 0 0 0 0 0 0 0 0 0 Number designated for persons with HN/AIDS 0 0 0 0 0 0 0 0 0 0 Of throw, the number for the chronic* homeless - 0 0 0 0 0 0 0 0 0 0 Number of pennanerd housing units for homeless persons and families 0 0 0 0 0 0 0 0 0 0 Of those, the number for the chronically homeless 0 0 0 0 0 0 0 0 0 0 Owner Occupied Housing Rehabilitation Create Suitable Uving Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total LAdH' units 0 0 0 0 0 0 0 0 0 0 Total SB', URG units 0 0 0 0 0 0 0 0 0 0 Of Total, Number of Units Occupied by elderly 0 0 0 0 0 0 0 0 0 0 Brought from substandard to standard condition 0 0 0 0 0 0 0 0 0 0 OuaNed as Energy Star 0 0 0 0 0 0 0 0 0 0 Brought to lead safety compliance 0 0 0 0 0 0 0 0 0 0 Made accessible 0 0 0 0 0 0 0 0 0 0 HomobuyerAssistanoe Create Suitable Living Provide Decent Houslrg Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total Households Assisted 0 0 0 0 0 0 0 0 0 0 City of Meridian, Idaho 2007 CAPER 47 0 r Of Total: Number of first-time homebuyers 0 0 0 0 0 0 0 0 0 0 Of those, number receiving housing counseling 0 0 0 0 0 0 0 0 0 0 Number of households receiving daunpaymendclosing costs assistarwe 0 0 0 0 0 0 0 0 0 0 Davelopnertt of Homeowner Housing Create Suitable Living Provide Decent Housing Create Ecoromtc Opportunities Total Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total LMH* aorta 0 0 0 0 0 D 0 D D D Of Total: 0 0 0 0 0 0 0 0 • 0 0 Total S9r, URO units 0 0 0 Number of households assisted thatwers previously homeless 0 0 0 0 0 0 0 0 0 0 Of Totat, Number of 0 0 0 0 0 0 0 0 0 0 Affordable units 0 0 0 0 0 0 0 0 0 0 Years of affordabli ty 0 0 0 0 0 0 0 D 0 0 Average number of years of affordability per unit 0 0 0 0 D 0 0 0 0 0 Units qualified as Energy Star 0 0 0 0 0 0 0 0 0 0 504 accessible units 0 0 0 0 0 0 0 0 0 0 Unit occupied by households previously Wig in subsidized housing 0 0 0 0 0 0 0 0 0 0 Of Affordable Units Number occupled by elderly 0 0 0 0 0 0 0 0 0 0 Number designated for persons with HIV/AIDS 0 0 0 0 0 0 0 0 0 0 Of those, number for the chronically homeless 0 0 0 0 0 0 0 0 0 0 Number of housing units for homeless persons and families 0 0 0 0 0 0 0 0 0 0 Of those, number for the chronically homeless 0 0 0 0 D 0 0 0 0 0 Housing Subsidies Create Suitable Living Provide Decent Housing Create Ecoromtc Opportunities Total Aeom Afford Sustain Access Afford Sustain Access Afford Sustain Total Number o1 Households 0 0 0 0 0 D 0 D D D Of Total: Number of households receiving short -tern rental assistance (<= 3 months} 0 0 0 0 0 0 0 0 0 0 Number of households assisted thatwers previously homeless 0 0 0 0 0 0 0 0 0 0 Of those, number of clvonica homeless households 0 0 0 0 0 0 0 0 0 0 Shelter for Homeless Persona Crew Suitable Living Provide Decent Housing Croats Economic Opportunities Totel Access Afford Sustain Access Afford Sustain Access Afford Sustain Number of beds created In overnight shaftedotHsr emergency houshg 0 0 0 0 D 0 0 0 0 0 Number of homeless persons given overnight shelter 0 0 0 0 D 0 0 0 0 0 Homeless Prevention Create Suitable Uving Provide Decant Horsing Creeds Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain City of Meridian, Idaho 2007 CAPER 48 0 Number of Persona Assisted that received emergency Handal assistance to prevent homelessness 0 0 0 0 0 0 0 0 0 0 #01 received emergency legal assistance to prevent homelessness 0 0 0 0 0 0 0 0 0 0 • City of Meridian, Idaho 2007 CAPER 49 0 • D. OTHER DOCUMENTATION City of Meridian, Idaho 2007 CAPER 50 CITY OF MERIDIAN RESOLUTION NO. 104 &04 BY THE CITY COUNCIL: BIRD, DORTON, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, ESTABLISHING AN AFFORDABLE HOUSING TASK FORCE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on January 17, 2008, the United States Department of Housing and Urban Development approved the allocation of funding to the City of Meridian as an Entitlement City under the Community Development Block Grant program, based in part on the City's commitment to creating an Affordable Housing Task Force within the first program year in order to partner with existing affordable housing service providers to preserve, facilitate, and create affordable housing opportunities in the City of Meridian; and WHEREAS, the Affordable Housing Task Force created hereby will create a working plan to: (1) Facilitate the creation of new affordable housing by identifying available Raiding and development opportunities; (2) Preserve existing affordable housing stock; and (3) Improve affordable homeownership opportunities for low-income families through inter jurisdictional fair housing awareness activities; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City of Meridian Affordable Housing Task Force is hereby created. Section 2. That this Resolution shall be in foil force and effect immediately upon its adoption and approval. t3PTED by the City Council of the City of Meridian, Idaho, this 1 day of , 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this W day of 2008. .� APPROVED: e,,rti1f N1na n rJl iiJ,/ �t ATTEST: SFAL Weerd By: Z.: (SEAL) Jaycee Allman, City Cle&,�`� r t� • �P.`�.,`` RESOLUTION CRFAnNG AFFORDABLE 4&3't'N6tTfiK FORCE—Page 1 of 1 City of Meridian, Idaho 2007 CAPER 51 0 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING AND PUBLIC Regarding Merldlan's Community Development The City of Meridian has been designated an Entitiem+ Department of Housing and Urban Development (HUE City to receive funds annually from HUD's Community (CDBG) Program. At the end of each program year the City must submit to HUD Performance and Evaluation Report (CAPER) identifying the p undertaken during the year to achieve their Consolidated Plan ALL CITIZENS ARE INVITED to attend a public hearing on Tue 2008, at 7:00 P.M., in the Meridian City Council Chambers, Med Broadway, Meridian, Idaho, regarding the 2007 CAPER. Special persons with disabilities, residents of assisted housing, and Med property owners. Meridian City Hall is a handicapped accessible requiring accommodation of physical, sight, or hearing impaime interpretation please contact the City Clerk at (208) 888-4433. A the draft CAPER and provide testimony. Copies of the draft plan. November 11, 2008 at the Meridian City CierWs Office, 33 E. Brc Library, 1328 W. Cherry Lane; Meridian Senior Center, 133 W. E on the City's website, httP:/1w rw.meridiandty.gM A SIXTEEN -DAY PUBLIC COMMENT PERIOD WILL FOLLOW HEARING FROM NOVEMBER 25, 2008 THROUGH DECEMBI this period, all comments should be addressed to Assistant City Wheeler, who may be contacfed 11W malt City 6f Meridiani Pian Broadway, Meridian, ID 83642; by phone: (208) 8845533 (Dial' (208) 489-0577; or by e-mail: swheeler@meridiancity.org. DATED tltis 7" day of November 2008. JAYCEE HOLMAN, CITY CLERK Valley Times Publish: November 10, 2008 0 City of Meridian, Idaho 2007 CAPER 52 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 1 b, 2008 APPLICANT ITEM NO. 4-H REQUEST Update on Ten Mile / Amity Intersection Design Elements AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. December 11, 2008 MEMORANDUM TO: Mayor & City Council FROM: C. Caleb Hood, Planning Manager City of Meridian Planning Department RE: Ten Mile and Amity Roundabout Intersection Design December 16, 2008 City Council Workshop Agenda Item Staff would like to take a moment to update you on the status of the Ten Mile and Amity roundabout intersection. Concept for this project was completed in January of 2008 and this intersection is currently in design at ACRD. Based on the input from the project team, the District is proceeding forward with the following design assumptions/elements: Right -off -way — Consistent with the Amity Roundabout Study adopted by the Commission, staff is pressing forward with purchasing right-of-way for a dual -lane roundabout. Design/Construction — The design of this intersection is being performed by ACHD staff in-house. Ultimately this intersection is planned for a two-lane roundabout. However, due to the rural nature of Amity Road and Ten Mile Road, the team is proceeding with design for a single -lane rural section roundabout. The estimated construction costs for the single -lane is $1,127,900 and the additional cost to design and build the second lane now (2011) would be approximately $730,000. If the second lane is not built now, it would cost approximately 1,321,300 to build it in 10-15 years (escalated for inflation). Pedestrian Facilities — Sidewalks are not part of the design of the first phase of this project. The team has agreed to design the project with a minimum 5 -foot wide gravel shoulders along Ten Mile and Amity to accommodate any pedestrians (4 -foot shoulders are typical). As development comes in adjacent to the roundabout, ACHD will require construction of concrete sidewalk in its ultimate location. There are, however, going to be Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533. Fax 208-888-6854 - www.meridiancity.org • Page 2 gaps in the splitter islands for pedestrians. These gaps will serve as refuge areas for pedestrians in the roundabout. Center Island Landscaping — The center island is planned for hardscaping with some types of rock materials. Water line and power stubs (conduit) for future landscaping and lighting will be designed and constructed (should the City choose to landscape.) Lighting — Consistent with the roundabout study, roadway lighting will be designed and constructed on the exiting corner of all four legs of the intersection. ACHD staff was going to look into whether additional lighting for pedestrians would be needed. Summary/Timing — By mid-February, the preliminary design drawings should be complete. There will then be a public information meeting/presentation of this design. ACHD staff has agreed to come and present this preliminary design to the Council around the same time as the public information meeting (should be late February or early March). Right-of-way acquisition is scheduled to occur in 2010 and engineering and construction are set to occur in 2011. A related project in this area is the Ten Mile Interchange. With construction of the interchange likely to be completed earlier than originally planned (the interchange may be finished around December of 2010, rather than 2011), the construction timeline of this intersection no longer matches. The problem with advancing the construction of the interchange is that the Ten Mile/Amity intersection has not been advanced to correspond accordingly. If the Ten Mile/Amity intersection isn't advanced to be on the same timeline as the interchange, commuters in this area will be burdened with back-to-back construction projects and detours. Therefore, City staff is looking into possible avenues to move the Ten Mile/Amity project up one year in construction without delaying higher priority projects in Meridian such as Linder/Ustick and Eagle, Victory to Ridenbaugh. Staff will provide a verbal update at the workshop on potential funding options. December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO: 4-I REQUEST Discussion of Pending NW Foothills Transportation Study AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: Nj CITY BUILDING DEPT: CITY WATER DEPT: S` CITY SEWER DEPT: C/ CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 4-J REQUEST Presentation on Draft Joint ACHD Meeting Topics AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. COMMENTS See attached 0 December 12, 2008 MEMORANDUM TO: Mayor & City Council FROM: C. Caleb Hood, Planning Manager City of Meridian Planning Department 0 RE: Draft ACHD — Meridian Joint Meeting Topics December 16, 2008 City Council Workshop Agenda Item Below are a few items that Staff is preparing to put on the Joint Meeting agenda with the ACHD Commissioners. This meeting is scheduled for Monday January 12th. Staff would like to know if there are additional discussion items that the Council would like to have with the ACHD Commissioners and/or ACHD Staff. DRAFT ACHD — Meridian Joint Meeting topics for 1/12/09 • Timing of Amity/Ten Mile intersection with interchange construction (concurrent) • Meridian Speed Limits • Five Year Work Plan (Eagle, • Other??? Victory to Ridenbaugh timing) Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533. Fax 208-888-6854 . www.meridiancity.org December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 4-K REQUEST Presentation with Ada County Paramedics AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. I'7 At n 4 vs- u._v 2 7� Mi h� 0 ct bio V-4 cd O 0 N 9 m .V .cn O N N m .V .cn O 0 cn V O Q4-4 9 • 0 • N V � � V V ,-j �.., 4-4 4-J v N 4-4 4-4 O 4-4�., 4-4 42a� +; 4CC3 4-J 4-4 c� 4. 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OD:. a) CD CID m" C13 =;I -0 LL.: mw M z En -9- 0 C� 4� Q 4� a�Ni V c� .................... .......... hN 51 A . 9 LJ C� U ci M 0 4� ■ CJ � I � I � � 7j °' Q o � � O� a� � � O Q W c� U � U O O U � U 75 U U cn U U U 0 o -.-C" � C) C:) 0 o 0 o0 cnLncn� • p 0 ......................... ..................... LL t i..: ..., 9 0 .................. . . ...... ........... ............. �H z cNi IR QU W U01) ... . .. . . . .......... ON ........... . .......... uj ........... ........... oo, . . ........... . .................... a. .................. . . ...... ........... ............. �H re E E ct nI 0 IT C/1 r-2 • 0 0 2 r� • 0 V u 11 r�i • .0 0 0 V) d C�3 "T cn a.� 0 w d 0 i W U 0 W V O T E O U O cn 0 .m 4-4U m 4-4 �, 0 is N cnU V) r ....q C/� • V-4 � H 0 Io • 0 V O N V N -� V oo V .V V 4-4 V •� Lr) o O V .0 •4-J .moi 0 � � 4-4 o CN M 4-4 �+—' 0 1 UOO�UR.., ■ 0 0 0 0 cn u b�A O �A O b�A cn • December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S-A REQUEST PSA for Missoula Children's Theatre through Meridian Arts Commission AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. UPk)i iui Zuuoi iva Iu: u3 hlaI PAA No, P. 001 PROFESSIONAL SERVICES AGREEMENT `'WITH MISSOULA CHILDREN'S THEATRE This PROFESSIONAL SERVICES AGREEMENT WITHJ�OULA CHILDREN'S THEATRE (hereinafter "Agreement") is made this day of December, 2005 (the "Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "Presenter"), througli the drily delegated Meridian Arts Commission, and the Missoula Children's Theatre, a corporation organized under the laws of the State of Montana (hereinafter "MCT"'). WHEREAS, the mission of the Meridian Arts Commission is to develop, advance, and nurture all facets of the arts to enhance the quality of life for Mezi.dian residents and its visitors; WHEREAS, the mission of MCT is the development of lifeski:ls irz children through .participation in the performing arts; WHY,REAS, the respective governing bodies of Presenter and MCT find that these missions complement each other and wish to work together to further the objectives of both by bringing MCT to the Meridian community for a Residency Tour, as described in Exhibit B hereto; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants Herein contained, and in consideration of the recitals above, which are incorporated herein, Presenter and MCT agree as follows: I. MCT Toarzue Contract. The MCT Touring Contract, as modified by the deletion of the insurance and mutual indemnification clause and attached hereto as Exhibit A, is incoi.Iporated. herein by reference and made a part of this Agreement as if set forth, in its entirety in this Agreement_ II. Mutual Indemnification and Insurance. A. Presenter indemnifies MCT. Presenter, its agents, successors, and assigns, shall indemnify and hold MCT, its agents, successors and assigns, harmless frons all claims made against MCT resulting from any loss, iaaju.ry, damage, cost or expense, including legal fees, to any person or property caused by Presenter's negligence. Insofar as housing, auditions, rehearsals, workshops, and/or performances related to this Agreement are provided or held at premises or facilities not held or controlled by Presenter, Presenter makes no waiTanry or promise as to the condition, safety, usefal less, or habitability of such premises or facilities, B. MCT indemnifies Presenter. MCT, its agents, successors, and assigns, shall indemnify and hold Presenter, its agents, successors and assigns, harmless from all claims made PROFIRSSIONAL 821MC:B AGREEMENT WITH MISSOULA CHILDREN'S THEATRE PACE 1 or 4 DhU/Ib/IUUd/TUh IU:UJ AM FAX No, P.002 0 is against Presenter resulting 1roni any loss, injury, damage, cost or expense, including legal fees, to any person or property caused by Presenter's negligence. C. Worker's compensation. At all times during the course of this Agreement, MCT shall provide worker's compensation coverage in the arnount regttired by law for each and every employee utilized in the course of performance of this Agreement, III. Compensation and payment. A. Amount. Presenter shall pay MCT for professional services set forth herein at the rate of $2,500.00. B. Payment schedule. Due to the check -issuance protocols of the City of Meridian l;inance Department, the following terms shall apply. Provided that this Agreement is signed by a duly authorized agent of MCT and provided to Presenter by moon on December 16, 20081 Presenter shall provide a $500.00 deposit to MCT by December 29, 2008. Ifthis Agreement is signed by a duly authorized agent of MCT and provided to Presenter after noon on December 16, 2008, Presenter shall provide a $500.00 deposit to MCT by January 9, 2009. C. Payment method. Presenter shall provide the $500.00 deposit to MCT by check sent U.S. Mail. MCT shall send an invoice to Presenter for the remaining $2,000.00 residency fee by April 10, 2009, i.e. one (1) month prior to the audition date. Presenter shall mail a check for that amount to MCT via U.S. Mail before May 16, 2009, the date of the scheduled performance. IV. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed conium -cleated when personally served, or mailed via United States mail, addressed as follows: Jonna Michelson, Director, Tour Marketing Dept. Missoula Children's Theatre 200 North Adams Missoula MT 598024718 Emily Kane, Deputy City Attorney City. of Meridian 33 East Broadway Ave Meridian ID 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. PROM5SIONAL SERVICES AGREEMENT WITH MISSouLA CItILARFN°s THEA?rtc- PAGE2 or 4 DhU/1b/2UU8/TUE 1U:U3 AM FAX No, P. 003 is V. Assignment. Presenter shall not assign or sublet all or any portion of Presenter's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of MCT. MCT shall not assign or sublet all or any portion of MCT's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of Presenter. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representatives, successors, and assigns of the parties. VI. No agency. Neither MCT nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of Presenter in any manner or for any purpose whatsoever in MCI's use and occupancy of facilities at which auditions, rehearsals, workshops, and/or performances are held. VII. Comnl7iance with Laws. In perfoilning the scope of services required hereunder, Presenter and NICT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments, VIII. Discrimination Prohibited. In performing the Services required herein, MCT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age or physical handicap. IX. Term of Agreement. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire unnmediately upon completion of tear -down following conclusion of the final show, or 5:00 p.m. on May 17, 2009, wluchever occurs first. X. Construction_ and Severabzfity. If any part of this Agreement is held to be invalid or unenforceable, such holding will not effect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. X1. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agi-coments or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. PROPBSIONAL SERVIC>=S AGREEMENT WITH MISSOULA CHILDREN'S n4EATRL PAGE 3 of 4 JhU/10/LUU0/1H 1U:U,i AM XII. Applicable Law. FAX No, I� P. 004 This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. XIII. A'oyroval Required. This Agreement shall not become effective or buzding until approved by the respective governing bodies of both Presenter and MCT. IN WITNESS WFLEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. MISSOULA CHILDREN'S 'THEATRE: BY: �� Date: / OZ Print e: Title: n STATE OF MONTANA ) I H*EVM'Y' C$RTIh Y that on this I/. day of j0uA* ,u w , 2008, before the ) ss: Lmdersigned, a Notary Public in the State of Montana , personally appeared �rvw,�. M� ��g; _, known or proved to me to be the person who executed the said Ui l's uient, and a6mowledged to me that she executed the same. IN WITNESS WHEREOF, I have heretmto set my hand and affixed my official seal, the day and year in this certificate fust above written. N Public for Montana Q� ing at _ MiJ?� .i l a Montana My Commission Expires: PRESEN'T'ER/CITY OF MERIDIAN; BY: Tammy Magor / Attest: Jaycee Hol City Clerk ASO Iap- 1(,e - 00p" Date PROFESSIONALSERVIC:ES AGREEMCNT WITH MISSOULA CHILDREN's THEATRE PAG840F4 DEC/16/2008/TUE 10;15 AM FAX No, P. 001 MCT, Inc. 2001dorth Adams Missoula, MT 598024713 v 406-728r191 i fax, 406-721-0637 tour@modno.org modnaorg W'VNXI.mCF1GC.VFg VIDEO POLICY: Presenter may videotape the MCT production to sell or commercially broadcast subject to the following: • Broadcasts may not occur simultaneously with the live performance of the play. • The right to broadcast a videotape/DVD of the performance Is limited to one broadcast on a community access station. • MCT must be credited as producer of the play, ■ Visual or oral credits must be included on the videotape/DVD. Credits for each particular show are Included on the Show Program Template in the Presenter Information Materials (which will be senI approximately 90 days prior to the residency). • The videotape/DW must contain a visual or oral statement that videotape/DVD is only for personal use. • Written permission from MCT is required for any rebroadcast or public performance of the videotape/DVD. • The cost per videotape/DVD shall not exceed twenty five dollars US ($25.00). • MCT shall receive a complimentary copy of the videotape/DVD. MCT SHOW T-SHIRTS AND CDs: The MCT Tour Actor/Directors may have show T-shirts .and/or music CDs available for sale. Proceeds from the sale of these concessions are a part of the Tour Actor/Directors weekly income. This supplemental Income helps maintain low residency fees. Presenter may not use MCT logos or photos to create T-shirts. A $300 penalty shall be assessed if: 1) T-shirts are produced by Presenter or its agents using MCT logos or photos; 2) the MCT Tour Actor/Directors are prohibited from selling their T-shirts/CDs by Presenter. If Presenter has an in-house policy on commissions, the Tour Actor/Directors must be Informed of that policy during their call on the Tuesday two weeks before the residency, so they may alter the prices accordingly. Commissions will not apply if this notification is not given. MCT logos are copyrighted, and thus may not be reproduced on any items to be sold or distributed. Logos can be used for show program and advertising purposes only. WORKSHOPS: Three classroom workshops are included in the week-long residency. A list of workshops Is Included in the Presenter information Packet. Workshops will be scheduled with the Tour Actor/Directors and may be performed only in accordance with the group size specifications detailed on the workshop list. The workshop schedule must be finalized and provided to the team by the end of the first day of the residency following rehearsals. If the schedule is not provided verbally or in writing by this deadline, workshops shall not be conducted during the week. All assemblies are equivalent to the cost of three workshops. EXCHANGE OF SERViCES, Choosing to have only one performance does not change the fee, nor can a performance be traded for extra workshops. PIANO AND ACCOMPANIST: Presenter shall provide a piano and accompanist as needed for rehearsals and performances. The musical score will arrive with the MCT Team unless special arrangements have been made to receive a rehearsal score in advance. A fee shall be assessed for a rehearsal score not returned to MCT. In the unfortunate situation that an accompanist is not secured by the dress rehearsal and the cast is required to do the show a cappella, a $300 fee shall be assessed. SPACES: Presenter shall provide a minimum of two (2) Indoor rehearsal spaces within the same complex. The spaces shall be available throughout the week, with additional workspaces available as requested by MGT prior to the residency, Presenter shall also provide a performance space. All performances must take place in the same venue. A fee of $300 U.S. will be assessed for a change of performance venues between shows. SET ASSEMBLY: The set will assembled one time during a residency week. If 4ioPreuenter require the set to be moved or disassembled prior to the culmination of _ $9o0 U.S. shall, e a essed. y, MUMIKKOM MCT SIG DATE MCT FEDERAL 1D111; -03321201 BKG iD: 12290 DhU/ I b/�UIJU/1'UE I U: I b AM 1101 FAX No. P. 002 - MCT, Inc. 200 North Adams Missoula3 MT 59802-4718 406-723-1911 r fax: 406-721-0637 COUT@Metiglmors www.motinc.org TOWN: MrERIDIAN STAT5: ID PRESENTING ORGANIZATION: MERIDIAN ARTS COMMISSION SHOW TITLE: RED RIDING HOOD (RR -2) RESIDENCYWEEK; 5/11/2009-5/16/2009 ACQT#: FIRST TIME: Y SPECIAL CIRCUMSTANCES: BOOKING ID; 12290 AUDITION DAY (MON- OR -TUES-): V\bn UDiTION DATE.'_)�OGL4 JIME: (-FO ACCOMMODATE A TUESDAY AUDITION, PERFORWANCES MUST BE srmEDULEb ON SATURDAY) AUDITION LOCATION: 1- REHEARSALTIME: --k ?y REHEARSAL LOCATIONS (2 SPACES REQUIRED): Y -BV-) AND PERFORMANCE DAY(S) & DATr=(S): AND Z f�A) TIME(8): AND LOCATION. (SUGGESTED 3!OOP & 5:30PM ON SATURDAY) GRADE LEVELS: KINDERGARTEN THROUGH —5* -6-7 x- 891011 12 (-REQUIRED MINIMUM GRADE RANGE) di AM REQUESTING A COMPLIMENTARY REHEARSAL SCOPE (SENT 6-8 WEEKS PRIOR TO THE RESIDENCY WEEK) SCORE CONTACT NAME/ADDRESS/EMAIL ADDRESS-, rIVIA i - \.OrY,-Pn '�� lnf�� k\ �4,,V 13ASE RESIDENCY FEE: $2500.00 US ADDITIONAL WORKSHOPS (3 INCLUDED IN RESIDENCY FEE) —(9$75.00US $ ADDITIONAL PERFORMANCES (2 INCLUDED IN RESIDENCY FEE)_P,$300,00US$ (EXTRA SERVICES MAY BF=; 5CHEDULE;D AT TIME OF R15MIDE55SICY) TOTAL PAYABLE TO MOT; CP p Mn0g- 1T. NIT "?A FOR CONTRACT DEPOSIT OFFICE USE OIVl- y RECEIVED ENTERED RECEIVED CI-IFECKIP AMOUNY ENUERED PROFESSIONAL SERVICES AGREEMENT WITH MISSOULA CHILDREN'S THEATRE This PROFESSIONAL SERVICES AGREEMENT WITH MISIULA CHILDREN'S THEATRE (hereinafter "Agreement") is made this day of December, 2008 (the "Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "Presenter"), through the duly delegated Meridian Arts Commission, and the Missoula Children's Theatre, a corporation organized under the laws of the State of Montana (hereinafter "MCT"). WHEREAS, the mission of the Meridian Arts Commission is to develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors; WHEREAS, the mission of MCT is the development of lifeskills in children through participation in the performing arts; WHEREAS, the respective governing bodies of Presenter and MCT find that these missions complement each other and wish to work together to further the objectives of both by bringing MCT to the Meridian community for a Residency Tour, as described in Exhibit B hereto; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, Presenter and MCT agree as follows: I. MCT Tourinz Contract. The MCT Touring Contract, as modified by the deletion of the insurance and mutual indemnification clause and attached hereto as Exhibit A, is incorporated herein by reference and made a part of this Agreement as if set forth in its entirety in this Agreement. II. Mutual Indemnification and Insurance. A. Presenter indemnifies MCT. Presenter, its agents, successors, and assigns, shall indemnify and hold MCT, its agents, successors and assigns, harmless from all claims made against MCT resulting from any loss, injury, damage, cost or expense, including legal fees, to any person or property caused by Presenter's negligence. Insofar as housing, auditions, rehearsals, workshops, and/or performances related to this Agreement are provided or held at premises or facilities not held or controlled by Presenter, Presenter makes no warranty or promise as to the condition, safety, usefulness, or habitability of such premises or facilities. B. MCT indemnifies Presenter. MCT, its agents, successors, and assigns, shall indemnify and hold Presenter, its agents, successors and assigns, harmless from all claims made PROFESSIONAL SERVICES AGREEMENT WITH MISSOULA CHILDREN'S THEATRE PAGE I OF 4 • 0 against Presenter resulting from any loss, injury, damage, cost or expense, including legal fees, to any person or property caused by Presenter's negligence. C. Worker's compensation. At all times during the course of this Agreement, MCT shall provide worker's compensation coverage in the amount required by law for each and every employee utilized in the course of performance of this Agreement. III. Compensation and payment. A. Amount. Presenter shall pay MCT for professional services set forth herein at the rate of $2,500.00. B. Payment schedule. Due to the check -issuance protocols of the City of Meridian Finance Department, the following terms shall apply. Provided that this Agreement is signed by a duly authorized agent of MCT and provided to Presenter by noon on December 16, 2008, Presenter shall provide a $500.00 deposit to MCT by December 29, 2008. If this Agreement is signed by a duly authorized agent of MCT and provided to Presenter after noon on December 16, 2008, Presenter shall provide a $500.00 deposit to MCT by January 9, 2009. C. Payment method. Presenter shall provide the $500.00 deposit to MCT by check sent U.S. Mail. MCT shall send an invoice to Presenter for the remaining $2,000.00 residency fee by April 10, 2009, i.e. one (1) month prior to the audition date. Presenter shall mail a check for that amount to MCT via U.S. Mail before May 16, 2009, the date of the scheduled performance. IV. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed via United States mail, addressed as follows: Jonna Michelson, Director, Tour Marketing Dept. Missoula Children's Theatre 200 North Adams Missoula MT 59802-4718 Emily Kane, Deputy City Attorney City of Meridian 33 East Broadway Ave Meridian ID 83642 Either party may change its authorized representative and/or address for the. purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. PROFESSIONAL SERVICES AGREEMENT WITH MlssouLA CHILDREN'S THEATRE PAGE 2 OF 4 :7 V. Assignment. E Presenter shall not assign or sublet all or any portion of Presenter's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of MCT. MCT shall not assign or sublet all or any portion of MOT's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of Presenter. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representatives, successors, and assigns of the parties. VI. No agency. Neither MCT nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of Presenter in any manner or for any pin -pose whatsoever in MCT's use and occupancy of facilities at which auditions, rehearsals, workshops, and/or performances are held. VII. Compliance with Laws. In performing the scope of services required hereunder, Presenter and MCT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. VIII. Discrimination Prohibited. In performing the Services required herein, MCT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age or physical handicap. IX. Term of Agreement. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire immediately upon completion of tear -down following conclusion of the final show, or 5:00 p.m. on May 17, 2009, whichever occurs first. X. Construction and Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. XI. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. PROFESSIONAL SERvicEs AGREEMENT WITH MISSOULA CHILDREN'S THEATRE PAGE 3 of 4 0 is XII. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. XIII. Approval Reauired. This Agreement shall not become effective or binding until approved by the respective governing bodies of both Presenter and MCT. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. NIISSOULA CHILDREN'S THEATRE: BY: Date: Print name: Title: STATE OF MONTANA } I HEREBY CERTIFY that on this day of , 2008, before the ss: undersigned, a Notary Public in the State of Montana, personally appeared County of } , known or proved to me to be the person who executed the said instrument, and acknowledged to me that she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. Notary Public for Montana Residing at Montana My Commission Expires: PRESENTER/CITY OF MERIDIAN: BY: Tammy de Weerd Date Mayor Attest: Jaycee Holman City Clerk PROFESSIONAL SERVICES AGREEMENT WITH MIssouLA CHILDREN'S THEATRE PAGE 4 OF 4 • (9 EXHIBIT A MCT, Inc. 200 North Adams Missoula, MT 59802-4718 406-728-1911 fax: 406-721-0637 tour@mctinc.org www.mctinc.org CANCELLATION POLICY: This Touring Contract and the $500 deposit are due on the date indicated in the Contract. If not received on or within 15 days after that date, MCT may cancel the residency and Presenter will receive an official letter of cancellation. To secure the date, if Presenter cannot timely return the Contract or deposit, Presenter must be granted an extension by MCT's Marketing Office. If Presenter provides written notice of cancellation by oartified mail not less than 120 days prior to the first day of the residency, the $500 deposit shall be refunded. If MCT does not receive such written cancellation notice at least 120 days prior to the residency, Presenter shall be liable and will be invoiced for the $500. if Presenter cancels within 90 days of the first day of residency, Presenter shall be liable and will be invoiced for half of the base residency fee. If Presenter cancels within 30 days of the first day of the residency, Presenter shall be liable and will be Invoiced for the full residency fee. If unforeseen circumstances beyond Presenter's control arise, such as an "act of God," MCT will make a reasonable good faith effort to reschedule In a timely manner. CHANGE FEE: If within 90 days of the first day of the residency week Presenter opts to change a contracted residency week to a later date In the same Tour season (summer or school year), a $500 fee shall be assessed. Date changes between Tour seasons are prohibited. NON -EXCLUSIVITY: MCT does not grant any "right of exclusivity" to any Presenter. RELATIONSHIP OF PARTIES: This Contract shall not in any manner constitute, or be construed as, creating a partnership between the parties. REGULATORY COMPLIANCE: Presenter shall be solely responsible for taking all reasonably appropriate action to ensure that all Contract activities and each audition, rehearsal, workshop and performance complies with the applicable governmental regulations. FEE: The total balance due, for ALL services rendered (including extra workshops or performances scheduled at time of residency), must be paid on or before the day of the performance. A $50.00 late charge will be added to the residency fee unless other arrangements have been negotiated with MCT prior to the residency. BOX OFFICE: Presenter is solely responsible for the pricing and sale of tickets and is entitled to all income from ticket sales. CASTING: There is no guarantee that everyone who auditions will be cast in the play. ADVERTISING & PUBLICITY: Presenter shall pay all costs for local publicity and performance promotion shall be paid by the Presenting Organization. MCT shall furnish Presenter with ONE (1) complete Presenter Information Packet (PIP) on a CD or on- line access, approximately NINETY (90) days prior to the residency, containing graphics, media releases, photo and sample music. Additional materials may be purchased at Presenter's request. (See enclosed EXTRAS card.) Presenter must include MCT authorship credit and copyright information on show program. Presenter is strongly encouraged to give recognition in their advertising to any/all appropriate state arts counclis/funding agencies for their support of the MCT touring program. HOUSING: Presenter shall provide housing a total of seven (7) nights for the two MCT Tour Actor/Directors, Sunday to Sunday, regardless of schedule variations set by Presenter (i.e., Tuesday start, Friday shows). If the MICT Tour Marketing Office dictates a Tuesday start or Friday shows, housing will be provided a total of (6) nights, starting the night before the residency duties begin and ending the morning after the last performance. Accommodations shall be private (one person per room), clean, comfortable and safe for the two Tour Actor/Directors, either in a hotel/motel or private home(s), equipped with a phone land -line or sufficient cell phone coverage. Providing meals for the Tour Actor/Directors is optional. • 0 MCT, Enc. 200 North Adams Missoula, MT 59802-4718 �� Z;/i vwcs wvwvi vvrv` fvcvrar- 406-728-1911 fax: 406-721-0637 tour@mctmc.org www.mctinc.org TOURING • 2008 -2009 SCHOOL YE v VIDEO POLICY: Presenter may videotape the MCT production to sell or commercially broadcast subject to the following: • Broadcasts may not occur simultaneously with the live performance of the play. • The right to broadcast a videotape/DVD of the performance is limited to one broadcast: on a community access station. • MCT must be credited as producer of the play. • Visual or oral credits must be included on the videotape/DVD. Credits for each particular show are included on the Show Program Template in the Presenter Information Materials (which will be sent approximately 90 days prior to the residency). • The videotapelDVD must contain a visual or oral statement that videotape/DVD is only for personal use. • Written permission from MCT is required for any rebroadcast or public performance of the videotape/DVD. • The cost per videotape/DVD shall not exceed twenty—five dollars US ($25.00). • MCT shall receive a complimentary copy of the videotapelDVD. MCT SHOW T-SHIRTS AND CDs: The MCT Tour Actor/Directors may have show T-shirts and/or music CDs available for sale. Proceeds from the sale of these concessions are a part of the Tour Actor/Directors weekly income. This supplemental income helps maintain low residency fees. Presenter may not use MCT logos or photos to create T-shirts. A $300 penalty shall be assessed if: 1) T-shirts are produced by Presenter or its agents using MCT logos or photos; 2) the MCT Tour Actor/Directors are prohibited from selling their T-shirts/CDs by Presenter. If Presenter has an in-house policy on commissions, the Tour Actor/Directors must be informed of that policy during their call on the Tuesday two weeks before the residency, so they may alter the prices accordingly. Commissions will not apply if this notification is not given. MCT logos are copyrighted, and thus may not be reproduced on any items to be sold or distributed. Logos can be used for show program and advertising purposes only. WORKSHOPS: Three classroom workshops are included in the week-long residency. A list of workshops is included in the Presenter Information Packet. Workshops will be scheduled with the Tour Actor/Directors and may be performed only in accordance with the group size specifications detailed on the workshop list. The workshop schedule must be finalized and provided to the team by the end of the first day of the residency following rehearsals. If the schedule is not provided verbally or in writing by this deadline, workshops shall not be conducted during the. week. All assemblies are equivalent to the cost of three workshops. EXCHANGE OF SERVICES: Choosing to have only one performance does not change the fee, nor can a performance be traded for extra workshops. PIANO AND ACCOMPANIST: Presenter shall provide a piano and accompanist as needed for rehearsals and performances. The musical score will arrive with the MCT Team unless special arrangements have been made to receive a rehearsal score in advance. A fee shall be assessed for a rehearsal score not returned to MCT. In the unfortunate situation that an accompanist is not secured by the dress rehearsal and the cast is required to do the show a cappella, a $300 fee shall be assessed. SPACES: Presenter shall provide a minimum of two (2) indoor rehearsal spaces within the same complex. The spaces shall be available throughout the week, with additional workspaces available as requested by MCT prior to the residency. Presenter shall also provide a performance space. All performances must take place in the same venue. A fee of $300 U.S. will be assessed for a change of performance venues between shows. SET ASSEMBLY: The set will assembled one time during a residency week. If the Presenter requires the set to be moved or disassembled prior to the culmination of performance(s) a fee of $300 U.S. shall be assessed. Nff E— MCT SIGNED DATE MCT FEDERAL ID#: 81-03321201 BKG ID: 12290 • 0 MCT, Inc. 200 North Adams Missoula, MT 59802-4718 ��— �� �.�.t�•ivie�csu�cT.usiw�.riL Jv�v�6r' 406-728-1911 fax: 406-721-0637 tour@mctinc.org www.mctinc.org TOURING• 2008-2009 SCHOOL YE4R. TOWN: MERIDIAN STATE: ID PRESENTING ORGANIZATION: MERIDIAN ARTS COMMISSION SHOW TITLE: RED RIDING HOOD (RR -2) RESIDENCY WEEK: 511112009-511612009 ACCT#: FIRST TIME: Y SPECIAL CIRCUMSTANCES: BOOKING ID: 12290 TO C IEs.On IIII ® ®.. AUDITION DAY (MON. OR *TUES.): &Ar1 AUDITION DATE: rNw it� TIME: ,ODOM s (*TO ACCOMMODATE A TUESDAY AUDITION, PERFORMANCES MUST BE SCH9puLEb SCHEDULEON SATURDAY) AUDITION LOCATION: I REHEARSAL TIME: 1'�.'.[ - Cn'• bQ s4�nvn REHEARSAL LOCATIONS (2 SPACES REQUIRED): Tb ) AND PERFORMANCE DAY(S) & DATE(S):_ 9)4. Maw iau lei AND % S�r►ws TIME(S): 2' abn AND LOCATION: T:L (SUGGESTED 3:OOPM & 5:30PM ON SATURDAY) GRADE LEVELS: KINDERGARTEN THROUGH 5* 6 7_X8 9 10 11 12 (**REQUIRED MINIMUM GRADE RANGE) IBJ / I AM REQUESTING A COMPLIMENTARY REHEARSAL SCORE (SENT 6-8 WEEKS PRIOR TO THE RESIDENCY WEEK) SCORE CONTACTpNAME/ADDRESS/EMAIL AD{D `RESS: "bIl �;14� '�z (b5D M, l til BASE RESIDENCY FEE: $2500.00 US ADDITIONAL WORKSHOPS (3 INCLUDED IN RESIDENCY FEE) _@$75.000S $ ADDITIONAL PERFORMANCES (2 INCLUDED IN RESIDENCY FEE) @$300.00US$ (EXTRA SERVICES MAY BE SCHEDULED AT TIME OF RESIDENCY) TOTAL PAYABLE TO MCT: $$ 0 ` Op J 0 S LG5ON U1 101 P� E _p i 0 a C s. . t G� FOR CONTRACT DEPOSIT OFFICE USE ONLY RECEIVED ENTERED RECEIVED CHECK # AMOUNT ENTERED 0 • EXHIBIT B • throughout MCT's residency week, your kids will have fun learning lines, '' fangs and dances. And they'll learn ;,jre' ;ghat if they work lard..if they gush w' n=`zhemselves. yey can create isSION :. In each MCT cast, girls I `arid boys are equal, the disabled become able, tiie shy experiment with very and the gifted tiecame. part of the whole. The fgsson they learn Is }fiat all.of them are `tedessary for the show • R a V I a W S MMMWMIW� "MCr dependably provides clever scripts. delighthil scores, creative costumes, imaginative sets, and most bnportantiy--weU-trained, excellent personnel, which inevilaW results in an exctdng and successful experience for all fmived." Greenville, Ohio "thanks for all of the great work that you do boosting our morale and Providing top-notch entertainment for and from our War Seoul. Koros "13rav0 to you and your staff for truly making a positive Impact on the lives of chodreni" Owrrto Falls, Wisconsin Touring since 1973, MCT visits nearly 1.100 communities annually—in all fifty states, four Canadian provinces, the Canadian Arctic, Cuba, Europe, Asia and the pacific Rim. • Together.. , helping kdds reach a new stage.1 What we provide: What we ask of you: Booking information: Presenter Materials: Ali materials needed to help you pian and promote Your residency week—including Pim, graphics, a photo and pre -written press releases --are sent approximately 90 days In advance. Open Audition: Two professional MCr Tbui Acr/Dlrectors audition and cast 50-60 local school-age children In a hili -length original musical production. Focused Rehearsals: Dines. staging, songs and movement are learned In four -and -a -half hour; each day, Monday through Friday (two 2 -hour sessions with a short snack break in between). Not all cast members attend all sessions. Three Enrichment Workshops: Our Tbur Actor/Ditectors present interactive workshops to school or Community groups on a variety of theatrical topics. Vwo Public Performances: The residency week culminates in two public performances starting Y= local children, complete with pmfesslonaliy designed swery and costumes. Housing: Provide private (one person per room), clean, comfortable, and safe accommodations for the two Thur Actor/Directors for seven nights. Sunday to Sunday. Audition Space: Reserve a large space; a gym Is Ideal. Two Rehearsal Spaces; Reserve two separate spaces to be used the entire weeiy Ideally, one should be the performance space and the other at least classroom sizm Performance Space: Reserve a space that Is at [east 2s feet wide. 16 feet deep and 10 feet high and Is accessible from both sides. Piano and Accompanist: Provide both --Wednesday through Saturday of the residency week. Publicity: Publlcize the audition and performances udUzing the Provided Presenter Materials. Profits: Keep all proceeds from ticket sales—they belong to yowl Please contact us to learn more about bringing MCr to your community. MCT International Tburs Tour Marketing Department 200 North Adams Missoula, Montana 69802 Phone: (406) 728-1911 Fax: (406) 721-0637 E-mail. tourrPractinc org Web site www.mcdnc.org i December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -B REQUEST Update on Initial Point Gallery AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • 0 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -C REQUEST Update on AOI Hearing with Ada County AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. December 12, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Joint Powers Agreement for Detox Center December '16, 2008 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: COMMENTS See attached • ITEM NO. S -D Materials presented at public meetings shall become property of the City of Meridian. CRIMINAL DIVISION Phone(208)287-7700 Fax(208)287-7709 CIVIL DIVISION Phone (208) 287-7700 Fax (208) 287-7719 ADA COUNTY PROSECUTING ATTORNEY GREG $ BOWER 200 W. Front Street, Rm 3191 Boise, Idaho 83702 December 30, 2008 William L.M. Nary Meridian City Attorney's Office 33 E. Idaho Avenue Meridian, ID 83642 RE: Detox Center Joint Powers Agreement Dear Bill: Enclosed please find a certified copy of the Detox Center Joint Powers Agreement. If you have any questions or if I can be of further assistance, please do not hesitate to contact me. Until then, I remain Very truly yours, GREG H. BOWER Ada CIdore 4EArgyle 'Attorney By: Chief Civil Deputy TEA:mmd encl. gAtea\housing authority\detox jpa cover ltr.doc CERTIFICATE STATE OF IDAHO ) ss COUNTY OF ADA ) I, J. DAVID NAVARRO, Clerk of the District Court, Ex -officio Auditor and Recorder of Ada County, do hereby certify that the annexed is a full, true, and correct copy of Agreement #8459, establishing a joint powers entity, as it appears on file in the Auditor's Office, Ada County, State of Idaho. IN WITNESS WHEREOF, I have set my hand and affixed my official seal this 19th day of December 2008. . AVID NAVARRO da County Clerk RESOLUTION NO. 20343 BY THE COUNCIL: BISTERFELDT, CLEGG, EBER.LE, JORDAN, SHEALY AND TIBBS A RESOLUTION APPROVINGAN AGREEMENT ESTABLISHING A I JOINT POWERS ENTITY BY AND. BETWEEN CITY OF BOISE CITY, ADA COUNTY, CITY OF MERIDIAN, CITY OF EAGLE, AND STATE OF IDAHO, DEPARTMENT -OF HEALTH AND WELFARE TO CREATE "TREASURE VALLEY'S MEDICALLY' MONITORED DETOXIFICATION/MENTA.L HEALTH DIVERSION UNIT, A JOINT POWERS ENTITY97; AVTHORIZING THE MAYOR -'AND. CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF BOISE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Boise has general police powers to promote and protect health, safety, and public welfare for the community and is ..specifically empowered by the Idaho Legislature to maintain and operate healthcare facilities under Idaho code .Section 50-305;.and WHEREAS, the City of Boise. is in need -of an integrated; non-hosp%tal, sobering and medically monitored detoxification and mental health diversion unit tt will be a single point of access for indigent and low-income persons who are suffering from psychiatrically or medically compromised conditions due to a mental health or substance abuse crisis or both; and WHEREAS,increasing interdependence among local governments has made it advisable to coordinate certain local government functions throughout the Treasure Valley; and WHEREAS, it is the finding. of the City of Boise that entering into this Agreement, to accomplish the purposes set forth in the Agreement, is a valid public purpose and necessary for public health and safety. NOW, THEREFORE, BE IT RESOLVED .BY THE MAYOR AND COUNCIL OF THE CITY OF BOISE CITY, IDAHO: Section. 1. That the Agreement by and between the City of Boise City, Ada County,' City Of Meridian, City of Eagle and State of Idaho, Department of Health and Welfare, a copy of said R=434-08 Agr.eenient being attached hereto and incorporated herein by reference, be, and. the same is hereby, .approved 'as to both form and content: Section 2. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attestsaid Agreement for and on behalf of the City of Boise City. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOP.TED .by the Council of the City ofBoise,,.Zdaho, this 2nd :day of �ecemb�r' 2008. APPROVED .by the.Mayor of the City of Boise, Idaho this 2nd day. ofDeoember 2008. MAYOR Davidb H. Bueter ATTEST: CITY ERT John. E. Faw AGREEMENT ESTABLISHING A JOINT POWERS ENTITY Pursuant to Sections 67-2326 through 67-2333, Idaho Code, this Agreement Establishing n a Joint Powers Entity ("Agreement") is made and effective this _1 J day of &,e,-�o� 2008, by and between the governmental entities, cities, counties, and authorities named below (collectively referred to herein as "Member Public Agencies"), exercising their constitutional, statutory, and codified powers: Ada County City of Boise City of Meridian City of Eagle State of Idaho, Department of Health and Welfare RECITALS WHEREAS, the Member Public Agencies, some of which are municipal corporations, have general police powers to promote and protect health, safety, and public welfare for their respective communities and are specifically empowered by the Idaho Legislature to maintain and operate healthcare facilities under Idaho Code Section 50-305; WHEREAS, the Member Public Agencies have certain duties and responsibilities and authority, and it is recognized depending on the Member Public Agency and the authority provided to that public agency by the Idaho Legislature, that all are in need of an integrated, non- hospital, sobering and medically monitored detoxification and mental health diversion unit that will be a single point of access for indigent and low-income persons primarily from the Treasure Valley, who are suffering from psychiatrically or medically compromised conditions due to a mental health or substance abuse crisis or both; AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 1 CADocuments and Settings\cowoodpa\Desktop\Agreement Establishing RE 10.doc WHEREAS, increasing interdependence among local governments has made it advisable to coordinate certain local government functions throughout the Treasure Valley; WHEREAS, the Member Public Agencies wish to make the most efficient use of their powers by cooperating to their mutual advantage in coordinating local government functions within the Treasure Valley; WHEREAS, there is a demonstrated need for a Facility in the Treasure Valley to provide short-term community based, non -hospital sobering and medically monitored detoxification and sub -acute psychiatric crisis stabilization services in a safe, caring, and therapeutic environment; WHEREAS, it is the desire of the Member Public Agencies that constructive and workable policies and programs for meeting the common and individual problems and concerns of the various Member Public Agencies will be most effectively and expeditiously fulfilled through the operation of a Facility in the Treasure Valley; WHEREAS, the Member Public Agencies desire to contract for the maintenance and operation of a Facility in the Treasure Valley for their mutual benefit; WHEREAS, it is the finding of each of the Member Public Agencies that entering into this Agreement to accomplish the purposes hereinafter set forth is a valid public purpose and necessary for public health and safety; WHEREAS, the Member Public Agencies have and possess the power and authority to establish a separate legal entity without abrogating any privileges or immunities accorded to each of them by law; WHEREAS, the Member Public Agencies have and possess the power and authorization to finance, organize, and establish a separate legal entity to select and contract with an Operator and to oversee the maintenance and ongoing operation of a Facility in the Treasure Valley; AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 2 CADocuments and Settings\cowoodpa\Local Settings\Temporary Internet Files\OLK1 1 MAgreement Establishing RE 10.doc WHEREAS, the Member Public Agencies propose to join together to establish a joint powers entity that will select an operator and oversee the maintenance and all things reasonably necessary for the ongoing operation of the Facility in the Treasure Valley; and WHEREAS, the Member Public Agencies have in common the responsibility for the general welfare of the public to study, discuss, and recommend policies and solutions to problem areas of direct concern to the performance of their respective constitutional and statutory powers and responsibilities, and have the right to jointly exercise these powers and responsibilities and expend public funds for these purposes. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein the Member Public Agencies agree as follows: ARTICLE I DEFINITIONS 1.01. As used in this Agreement, the following terms shall have the respective meanings hereinafter set forth: a) Actual Annual Contribution to Operations. Funds actually budgeted and appropriated by each Member Public Agency, as determined by each Member Public Agency, in its sole discretion, for the ongoing day-to-day operations of the Facility. b) Agreement. This Agreement wherein the Member Public Agencies agree to establish a joint powers entity ("JPE") that will select and contract with an Operator and oversee the maintenance and ongoing operation of the Facility c) Annual Proposed Contributions. An amount established by the Board each fiscal year as a fee for continuing membership in the JPE, attributed to each of the Member Public Agencies for the purpose of meeting the Annual Budget as established by the Board. d) Annual Budget. The total amount established by the Board sufficient to defray the ongoing day-to-day operating costs of the Facility each fiscal year. e) Board. The governing body of the JPE. f) Board Seat. A position on the Board occupied by a representative of each of the Member Public Agencies designated to occupy that position by each of the respective Signatories to this Agreement. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 3 CADocuments and Settinas\cowoodva\Local SettinoUemporary Internet Files\OLK110\AQreement Establishing JPE 10.doc g) Detoxification Area. A medically monitored area that will be used to stabilize a chronic addict's/alcoholic's physical condition over an average period of three (3) to five (5) days for the purpose of achieving longer-term sobriety in a safe environment. The Detoxification Area will be located in an area that is separate and distinct from the Sobering Station and the Sub -acute Psychiatric Crisis Stabilization Unit. h) Eligible Recipients. Indigent and Non-incarcerated, low income persons, primarily from the Treasure Valley, who require the level of care available at the facility, meet admission criteria, and need sobering, detoxification, or stabilization in a community based non- hospital setting, as a result of a drug or alcohol crisis, a sub -acute psychiatric crisis, or both. To be eligible for services the individual must have a desire to stop abusing alcohol or drugs and have been unable to stop by using other, less restrictive options. i) Facility. A community based, non -hospital, medically monitored and licensed, integrated crisis center that will be a single point of access for Eligible Recipients who need sobering, detoxification, or stabilization due to a drug or alcohol crisis, a sub -acute psychiatric crisis, or both. The Facility will include, at a minimum: (a) one (1) Sobering Station, that will act as a safe environment for people whose impairment due to alcohol or drug use, with or without a co-occurring serious mental illness, is judged to put themselves and the greater community at risk; (b) an eighteen (18) bed medically monitored Detoxification Area that will be used to stabilize a chronic addict's/alcoholic's physical condition, with or without a co-occurring serious mental illness, over an average period of three (3) to five (5) days; and (c) an eight (8) bed medically monitored Sub -acute Psychiatric Crisis Stabilization Unit designed to address sub- acute psychiatric instability, with or without a co-occurring impairment due to alcohol or drug use, over an average period of three (3) to five (5) days. The Facility will be approximately 9,300 square feet and have an initial capacity of 26 beds with the ability to expand to 48 beds. j) Fiscal Year. The period from October 1 through September 30. k) Grants. Federal or local grants that will be used to construct, build, operate, or maintain the Facility. 1) Joint Powers Entity ("JPE"). A separate legal entity established by the Member Public Agencies under Sections 67-2326 through 67-2333, Idaho Code, of unlimited duration, with jurisdiction in the state of Idaho. The full legal name of the separate entity is the "Treasure Valley's Medically Monitored Detoxification/Mental Health Diversion Unit, a joint powers entity." m) Member Public Agencies. The governmental entities, state, cities, counties, and authorities who are Signatories to this Agreement. n) Operator. A third -party contractor selected by the Board that will maintain and conduct the ongoing day-to-day operations of the Facility. The Operator may be a Member Public Agency that is also a Signatory to this Agreement. o) Signatories. The governmental entities, state, cities, counties, and authorities that have entered into this Agreement or who may hereafter enter into this Agreement. AGREEMENT ESTABLISFUNG A JOINT POWERS ENTITY - Page 4 CADocuments and Settines\cowoodvaUmal Settingsuemporary Internet Files\OLK110\Agreement Establishing ME IMoe p) Sobering Station. An area, in close proximity to the medically monitored detoxification center, where Eligible Recipients admitted to the Sobering Station are allowed to achieve short-term sobriety in a safe environment. q) Sub -acute Psychiatric Crisis Stabilization Unit. An area consisting of four (4) semi -private bedrooms (two (2) clients per bedroom) designed to address psychiatric instability, with or without a co-occurring impairment due to alcohol or drug use, over an average period of three (3) to five (5). The Sub -acute Psychiatric Crisis Stabilization Unit will be located in an area that is separate and distinct from the Detoxification Area and the Sobering Station. r) Treasure Valley. For purposes of this Agreement, the term "Treasure Valley" means the 4th Judicial District of the State of Idaho and includes Ada County, Valley County, Elmore County, and Boise County. ARTICLE H CREATION OF THE JPE — POWERS AND DUTIES 2.01. Upon the effective date of this Agreement, the Member Public Agencies, acting as the organizers under the Sections 67-2326 through 67-2333, Idaho Code, hereby establish the JPE, a separate legal entity of unlimited duration with jurisdiction in the state of Idaho, and with the rights, duties, and obligations set forth in this Agreement and the Grants. 2.02. The full legal name of the separate entity is the "Treasure Valley's Medically Monitored Detoxification/Mental Health Diversion Unit, a joint powers entity." 2.03. The JPE is a joint powers entity organized and existing under Sections 67-2326 through 67-2333, Idaho Code. The purpose of the JPE is to select and contract with an Operator and to oversee the ongoing operation of the Facility consistent with the rights, duties, and obligations set forth in this Agreement and the Grants. 2.04. The initial Member Public Agencies of the JPE are the Signatories to this Agreement and include the City of Boise, Ada County, City of Meridian, City of Eagle, and the State of Idaho, Department of Health and Welfare. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 5 CADocuments and Settinss\cowoodt)a\Local Settings\Temporary Internet Files\OLK110\Agreement Establishing HE 10.doc 2.05. The business of the JPE will be managed by a board of directors. Subject to the rights, duties, and obligations set forth in this Agreement and the Grants, the JPE, through its Board, shall possess in its own name and the Member Public Agencies delegate to it, the following enumerated powers: a) To make and enter into contracts consistent with this Agreement and the Grants. b) To select, appoint, and contract with an Operator that will operate and maintain the Facility. c) To the extent permitted by Article 8, § 4 of the Idaho Constitution or appropriate statutory provisions, to receive compensation, gifts, contributions, and donations of property, funds, services, and other forms of financial assistance from persons, firms, corporations, and any governmental entity to oversee and contract for the operation or maintenance of the Facility. d) To sue and be sued in its own name. e) To apply for an appropriate grant or grants under any federal or local programs. f) To adopt rules, regulations, policies, by-laws, and procedures to operate or maintain the Facility. g) To add Member Public Agencies to the JPE and as Signatories to this Agreement, as approved by the Board. h) To execute agreements and resolutions consistent with the terms of this Agreement and the Grants. i) To appoint officers or agents. j) To purchase, sell, encumber, and lease real property. k) To incur obligations or borrow funds on behalf of the JPE to the extent permitted by Article 8, § 3 of the Idaho Constitution or appropriate statutory provisions; and to purchase, sell, or lease equipment, machinery, and personal property. 1) To invest funds as allowed by Idaho statutes. m) To annually elect a chairman and vice-chairman, and such other officers as the Board deems appropriate, with each officer serving until his successor is elected. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 6 CADocuments and Settings\cowoodpa\Local SettiusUemporary Internet Files\OLK1 IMARreement Establishing JPE IO.doc n) To create and consult with committees and to establish special task forces, standing committees and steering committees composed of representatives as designated by the Board for consideration of general and specific problems that are identified by the Board. o) To make, alter, amend, repeal or establish such by-laws, rules and regulations governing its own conduct and procedures and the powers and duties of its officers, not inconsistent with this Agreement. p) To cover the liability of the JPE through the purchase of insurance or the appropriate contractual transfer of risk. q) To provide Member Public Agencies with an annual report of operations and financial affairs of the JPE. 2.06. Said powers shall be exercised within the budgetary limits and procedures set forth in this Agreement and in the manner provided by Idaho law, including, without limitation, the Joint Exercise of Powers provisions of Sections 67-2326 — 2333, Idaho Code. 2.07. With the exception of the building, fixtures, and real estate which will be owned by the Boise City Housing Authority, an ex-offico member of the Board, all other property whether real or personal, purchased by the JPE, shall be owned and controlled by the JPE as its sole and separate property and not as property of any Member Public Agency. The building will be leased by the Operator from the Boise City Housing Authority and operated and maintained on a day-to-day basis by the Operator. 2.08. The JPE shall operate as a separate legal entity and incur debt, separate and apart from the Member Public Agencies. Any and all debts, obligations, and liabilities that the Board incurs are its own and not that of the Member Public Agencies, except as specifically provided for herein. 2.09. The Board shall approve rules, regulations, policies, by-laws, and procedures, including scope of work and request for proposal ("RFP") terms and conditions that will be utilized by the JPE in the selection of the Operator. Subject to approval by the Division of AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 7 CADocuments and Settines\cowoodna\Local Settings\Temporary Internet Files\OLK1 I O\tlgreement Establishing JPE 10.doc Purchasing, the scope of work and terms and conditions of the RFP shall be jointly developed by an executive committee of the Board in accordance with administrative procedures set forth in Title 67, Chapter 28, Idaho Code. For purposes of convenience, Ada County has agreed to act as an agent of the Board in publishing the RFP, soliciting bids, collecting proposals and disseminating information to the other Member Public Agencies. ARTICLE III ORGANIZATION 3.01. The JPE shall be managed by a board of directors. The Board shall be comprised of representatives of the original five (5) Member Public Agencies and designated representatives of any additional public agencies subsequently approved by the Board to become members of the JPE under Section 6.01. Notwithstanding the fund contributing requirements of Section 3.03, upon the effective date of this Agreement, a representative of the Boise City Housing Authority will become an ex -officio non-voting member of the Board. Board members shall have voting rights in the direct proportion that each Member Public Agency's Actual Annual Contribution to Operations for the fiscal year bears to the total Actual Annual Contribution to Operations of all Member Public Agencies for the same fiscal year ("weighted votes") 3.02. The names and agency affiliations of the individuals constituting the initial Board and who are to serve until their successors are elected and qualify are: POSITION AGENCY REft `'I' e- V% Wl--- A+4* .,d, effitdieftI& k%" -- en ea — State of Idaho, Department of Health and Welfare Mayor Dave Bieter City of Boise Commissioner Yzaguirre Ada County Mayor Tammy de Weerd City of Meridian Manor Phil Bandy City of Eagle AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 8 nAhousing\joint powers agreemt detox facility (11-26-08) 10.doc 3.03. In order to ensure cooperation and efficiency with other fund contributing interested parties in the Treasure Valley, who do not have a conflict of interest with the JPE or the operation of the Facility, the Board, in its discretion, may also elect ex -officio, non-voting members to the Board. 3.04. Board members shall not receive compensation for their service on the Board, but may be reimbursed by the JPE for reasonable expenses incurred in conducting the business of the Board when the expenses are not paid for or reimbursed by the employing Member Public Agencies. 3.05. The principal office of the JPE shall be established by the Board and shall be located within the County of Ada, City of Boise. The Board may change the principal office from one location to another within the County of Ada. Any change of address shall be noted by the Board but shall not be considered an amendment to this Agreement. 3.06. The Board shall meet at a location as may be designated by the Board. The time and place of regular meetings of the Board shall be determined by resolution adopted by the Board. A copy of such resolution shall be furnished to the Member Public Agencies. 3.07. In addition to regular meetings, the Board shall have an annual meeting at a location as may be designated by the Board on the second Monday of January of each year, or at such other time as the Board shall announce at least thirty (30) days in advance, for the purpose of setting the Annual Budget, electing officers and for the transaction of such other business as may come before the Board. Notice of the annual meeting shall be given to all directors of the Board in accordance with Section 8.02. 3.08. Except as otherwise provided herein, a simple majority of the voting Board Seats present at a properly noticed meeting, shall constitute a quorum for purposes of transacting business. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 9 C ADocuments and SettinaAcowoodna\Local Settines\Temnorary Internet FileAOLKI MAgreement Establishing JPE 10.doc 3.09. Except as otherwise provided in this paragraph, a majority of the weighted votes of a quorum may adopt any motion, resolution, or order and take any other action appropriate to carry forward the objectives of the JPE pursuant to this Agreement: a) A two-thirds (2/3) vote of all the weighted votes is required for the selection of the Operator; b) A two-thirds (2/3) vote of all the weighted votes is required for approval of the Annual Budget as outline in Section 4.04 of this Agreement; c) A two-thirds (2/3) vote of all the weighted votes is required for any material change to this Agreement; d) ' A two-thirds (2/3) vote of all the weighted votes is required to terminate this Agreement; e) A two-thirds (2/3) vote of all the weighted votes is required to add new Member Public Agencies to the JPE; and f) A two-thirds (2/3) vote of all the weighted votes is required for expenditures in excess of those budgeted. 3.10 The Board shall designate a recording secretary to establish, distribute, and post agenda notices as required by law, keep the minutes of all open meetings of the Board, and cause a copy of such minutes to be forwarded to each Member Public Agency within a reasonable time after each meeting. 3.11. The Board shall elect a Chair and Vice -Chair on an annual basis for the purpose of conducting Board meetings and performing other duties as may be required. In order to be elected as Chair or Vice -Chair, the individual must be a designated representative of a Member Public Agency with voting rights. The Vice -Chair may carry out all the duties of the Chair in his absence. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 10 CADocuments and Settings\cowoodpa\Local SettingsUemporary Internet Files\OLKI I O\Agreement Establishing JPE 10.doc 3.12. The names and titles of the individuals constituting the initial officers and who are to serve until the first annual meeting of the Board held under the provisions of this Agreement are: IZ�:\�i� TITLE Chairman Vice -Chairman 3.13. The Board may appoint an executive committee of not fewer than two voting Board members to serve at its pleasure, to act for it with respect to specifically delegated functions as established and set forth in the bylaws of the JPE. 3.14. The Board will select, appoint, and contract with an Operator. 3.15. All of the privileges and immunities from liability, exemption from laws, ordinances and rules, all relief, pension, disability, worker's compensation, and other benefits which apply to the activities or omissions of officials, officers, employees, volunteers, or agents of any of the Member Public Agencies when performing their respective functions for their respective Member Public Agency shall apply to such person(s) to the same degree and extent while they are assigned to the Board to perform and are performing any of the functions and other duties of the Board pursuant to authority granted by this Agreement. None of the officials, officers,agents, volunteers, or employees of a Member Public Agency appointed to the Board or performing services at the direction of the Board shall be deemed by reason of their appointment or service to be employed by any of the other Member Public Agencies, the Operator, or the Board or be subject to any of the requirements of the other Member Public Agencies. 3.16. All meetings of the Board shall be governed under the provisions of the "Idaho Open Meeting Law," Idaho Code §§ 67-2340-2345. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 11 CADocuments and Settings\cowoodpa\Local Settings\Temponuy Internet FileAOLK110\Agreement Establishing JPE 10.doc 3.18. All records of the JPE shall be maintained and provided and be subject to disclosure under the provisions of the Public Records Act, Idaho Code Sections 9-337 through 347. ARTICLE IV BUDGET AND DISBURSEMENTS 4.01. The Member Public Agencies have previously agreed to fund on a shared basis, through grants to the Boise City Housing Authority, the costs of acquiring real property and constructing the Facility through budgetary appropriations as follows: a) Department of Health and Welfare, State of Idaho - $500,000 Grant to Boise City Housing Authority. b) County of Ada - $250,000. c) The City of Boise — $1,035,000 CDBG Grant to the Boise City Housing Authority and devise of the real property located at 324 North Allumbaugh, Boise, Idaho. d) Boise City Housing Authority - $7,500. 4.02. Once construction is completed and the Facility is available to provide services to Eligible Recipients, the Member Public Agencies have agreed to request appropriations for the first fiscal years' Actual Annual Contribution to Operations prorated to the date within the Fiscal Year that the Facility is available to provide services as follows: a) Department of Health and Welfare, State of Idaho - $900,000 to be used to operate an eight (8) bed psychiatric unit to provide stabilization and medical care to psychiatric patients suffering from a sub -acute mental health crisis for an average length of stay of 3 to 5 days. b) County of Ada - $250,000 c) The City of Boise — $240,000 d) The City of Eagle — $16,000 e) The City of Meridian — $52,000 AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 12 CADocuments and Settings\cowoodpa\Local SettingATemporary Internet Files\OLK110\Agreement Establishing RE 10.doc 4.03. In ensuing fiscal years, each Member Public Agency will determine, in its sole discretion, whether and in what amount it will request an appropriation for an Actual Annual Contribution to Operations. Each Member Public Agency's Actual Annual Contribution to Operations of the Facility is contingent upon appropriation by the governing body of each Member Public Agency of sufficient funds for that purpose. Each Member Public Agency retains the right to cease appropriations for the operations and maintenance of the Facility at the end of any fiscal year as determined by their respective governing authorities, provided, however, that a decision to cease appropriations shall be subject to the terms of Sections 6.02 and 6.05 below. 4.04. At the conclusion of each fiscal year, the Operator shall make a report to the Board regarding the excess or deficiency of revenues over (or under) expenditures. Such report shall include "budget to actual" comparisons based upon the previously adopted Annual Budget. The Operator shall prepare annually a proposed budget for the ensuing fiscal year that shall be submitted to the Board for consideration at least sixty (60) days prior to the Board's annual meeting. The Board shall review the proposed budget and shall approve and adopt an Annual Budget at the Board's annual meeting for the next Fiscal Year based upon the Operator's recommendations and pursuant to procedures developed by the Board. The Annual Budget shall set the Annual Proposed Contribution for each of the Member Public Agencies. The basis upon which each Annual Proposed Contribution is determined shall be set forth in the bylaws of the Association, provided that the Annual Proposed Contribution for the City of Meridian shall be calculated as a per capita fee of no more than one dollar ($1.00) applied to the most current City Limit Population Estimate published by the Community Planning Association of Southwest Idaho. 4.05 All funds received by the Board, will be placed in an object interest bearing account, managed and held in trust by Ada County on behalf of all the Member Public Agencies. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 13 C'.ADneuments and SettinaAcowoodna\Local SettinLyffemnorary Internet Files\OLK110\Aereement Estabhshine JPE 10.doc The receipt, transfer, or disbursement of such funds during the term of this Agreement shall be accounted for in accordance with generally accepted accounting principles. There shall be strict accountability of all funds. All revenues and expenditures shall be reported to the Board on a quarterly basis, unless otherwise required by the Board. 4.06. All expenditures within the approved Annual Budget shall be made upon the approval of the Board in accordance with the rules, policies, and procedures adopted by the Board. No expenditure in excess of those budgeted shall be made without first obtaining approval from the Board upon a two-thirds (2/3) vote of all the weighted votes and the budget shall thereafter be revised and amended. 4.07. The records and accounts of funds held by Ada County shall be audited annually by an independent certified public accountant and any cost of the audit shall be paid by the JPE. Copies of such audit report shall be filed with each Member Public Agency no later than fifteen (15) days after receipt of said audit by Ada County. ARTICLE V LIABILITIES 5.01. Except as provided in Section 5.05, the Member Public Agencies intend to be fully protected from any loss, injury, liability, damage, claim, lawsuit, cost, or expense arising out of, or in any way related to, the performance of this Agreement. Accordingly, the provisions of this Agreement should be broadly construed in favor of protection for the Member Public Agencies and interpreted to provide the fullest possible protection to the Member Public Agencies and Member Public Agency's officials, officers, agents, volunteers, and employees. 5.02. The Member Public Agencies intend to contract with an Operator that agrees to be solely responsible for and retain all debts, liabilities, and other obligations for all activities of the Facility. Further, the Operator must maintain sufficient insurance coverage in effect at all AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 14 r.ADnrnmP.ntC snri %P. h OC\cnwnndna\Tnral Settinvs\TemnnraryTntemet Files\01,KI I MAereement Establishing RE 10.doc times to cover any such claim, loss, liability, or obligation, as recommended by and approved by the Board. 5.03. Except as provided in Section 5.05, the Member Public Agencies intend to contract with an Operator that agrees to protect, defend, indemnify, and hold free and harmless the Member Public Agencies, the JPE, the Board, and their respective elected and appointed boards, officials, officers, agents, volunteers, and employees from and against any and all liabilities, damages, loss, cost, claims, expenses, actions, or proceedings of any kind or nature caused by the Operator or employees of Operator, including, but not by way of limitation, injury or death of any person, injury or damage to any property, including consequential damages and attorney's fees and costs, resulting or arising out of or in any way connected with the negligent acts or failure to act in the course and scope of carrying out their responsibilities in the performance of their duties. In addition, and without limiting the foregoing indemnification obligation, the Operator must maintain sufficient insurance coverage in effect at all times as recommended by the Board, to cover any such damage claim, loss, cost, expense, action, proceeding, liability, or obligation which insurance must also identify the Member Public Agencies and RE as additional insureds and loss payees. 5.05. Member Public Agencies shall be responsible for the continued provision of worker's compensation coverage for the officers or employees of the Member Public Agencies that serve as Board members. In this regard, each Member Public Agency shall defend, indemnify, and hold harmless the Operator and any other Member Public Agencies, and their respective officials officers, employees, contractors, agents, and representatives with respect to any claim, loss, liability, damage, lawsuit, cost, or expense, including attorney's fees and costs, that arises out of, or is in any way related, to any industrial/worker compensation injury AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 15 r:\Documents and Settines\cowoodna\Local Settinaffemvorary Internet Files\OLK110WQreement Establishing RE 10.doc sustained by an officer or employee of the indemnifying Member Public Agency during the performance of service on the Board under this Agreement. 5.06. The Member Public Agencies will contract with an Operator that agrees to employ the principles of sound risk management in its operations. Risks of loss shall be identified, evaluated, and treated in a manner that protects the JPE, the Board, and each Member Public Agency from adverse financial consequences. This may be accomplished in part through the purchase of appropriate commercial insurance. 5.07. The Operator shall act in an advisory capacity to the Board to provide guidance in the area of risk management, loss control, insurance procurement, and claims management. The Operator will be responsible for maintaining the original insurance policies and other risk management and insurance documents. Copies of the original insurance policies and other risk management and insurance documents must be provided to the Board within 10 days of executing the contract identified in Paragraph 5.06. 5.08. During the term of this Agreement, the Member Public Agencies will contract with an Operator that agrees to purchase and maintain sufficient amounts of commercial insurance coverage. The types, limits, retention levels, deductibles, policy forms, and carriers providing the above required insurance coverage's shall be recommended by the Operator to the Board for its approval, consistent with this Agreement. The Board may also seek other input prior to making the insurance requirement determination. 5.09 Ada County shall protect, defend, indemnify, and hold free and harmless the other Member Public Agencies and their respective elected and appointed boards, officials, officers, agents, volunteers, and employees from and against any and all liabilities, damages, loss, cost, claims, expenses, actions, or proceedings of any kind or nature caused by Ada County or employees of Ada County, including, but not by way of limitation, injury or death of any person, AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 16 CADocuments and Settings\cowoodpa\Loca1 Settings\Temporary Intemet Files\OLK110\Agreement Establishing RE l0.doc injury or damage to any property, including consequential damages and attorney's fees and costs, resulting or arising out of or in any way connected with the negligent acts or failure to act in the course and scope of carrying out the responsibilities in the performance of its duties to the JPE under Sections 2.08 and 4.05. ARTICLE VI ADMISSION AND WITHDRAWAL OF MEMBER PUBLIC AGENCIES 6.01. Additional public agencies may become signatories to this Agreement and Member Public Agencies of the JPE upon such terms and conditions as are determined by the Board and upon a two-thirds (2/3) vote of all the weighted votes. 6.02. Subject to paragraph 6.05, Member Public Agencies have the right to voluntarily withdraw from this Agreement, the JPE, or the Board at any time, in their sole discretion. 6.03. Member Public Agencies shall involuntarily withdraw from this Agreement and resign from the JPE and the Board, when a Member Public Agency fails to duly budget and appropriate, from revenues legally available to it for the ensuing fiscal year, its Annual Proposed Contribution. With the exception of the State of Idaho, Department of Health and Welfare, each Signatory's annual renewal of this Agreement shall be deemed to be exercised by a Member Public Agency upon the adoption by September 15 of any year, of a budget for the ensuing fiscal year, duly budgeting and appropriating the amount of money required to meet the Annual Proposed Contribution established by the Board for the ensuing fiscal year. The State of Idaho, Department of Health and Welfare's annual renewal of this Agreement shall be deemed to be exercised upon the adoption by the Legislature and signature of the Governor of any year, of a budget of the ensuing fiscal year, duly budgeting and appropriating the amount of money required to meet the Annual Proposed Contribution payable by the State of Idaho established by the Board for the ensuing fiscal year. Within twenty (20) days following the adoption of a AGREEMENT ESTABLISFUNG A JOINT POWERS ENTITY - Page 17 CADocuments and Settines\cowoodua\Local Settings\Temnorary Internet Files\OLKI 10\Agreement Establishing JPE 10.doc budget duly budgeting and appropriating said funds of the ensuing year, each Signatory shall deliver to the Board a written statement certifying that it has duly budgeted and appropriated said funds for the ensuing fiscal year, which written statement shall be accompanied by a copy of the budget so adopted and a certified copy of the resolution or other official action of the governing board or authorized executive adopting said budget and appropriating said funds. The due appropriation of funds as aforesaid shall constitute a valid and enforceable obligation of the Signatory for the payment of such funds for the ensuing fiscal year for purposes specified. 6.04. In the case of a voluntary withdrawal, written notice shall be given at least sixty - days (60) days prior to the effective date of withdrawal except that such notice requirement may be shortened (i) by unanimous approval of the Board members present at the meeting at which the Board considers shortening the notice requirement, or (ii) upon breach of this Agreement by the Board or any Member Public Agency, in which case the withdrawing Member Public Agency may withdraw effective at any time. 6.05. Neither voluntary nor involuntary withdrawal shall relieve the withdrawing Member Public Agency of its obligations for Actual Annual Contributions to Operations already appropriated in the fiscal year prior to the effective date of the Member Public Agency's withdrawal. ARTICLE VII TERMINATION AND DISPOSITION OF ASSETS 7.01. The JPE shall continue to exist and exercise the powers herein until this Agreement is terminated by a vote of two-thirds (2/3) of all the weighted votes; provided, however, that no termination shall be complete and final until the Operator has satisfactorily disposed of all financial obligations and claims, distributed all assets, and performed all other functions deemed necessary by the Board to conclude the affairs of the Association. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 18 CADocuments and Settings\cowoodpaEocal SettingsUemporary Internet Files\OLK1 I MAgreement Establishing RE IO.doc 7.02. Termination shall occur upon: a) The written consent of two-thirds (2/3) of all the weighted votes; or b) Upon the withdrawal from the Board of a sufficient number of the Member Public Agencies that results in a lack of effectiveness as determined by a two-thirds vote of the remaining Board members; 7.03. In the event of the termination of this Agreement, any fluids remaining following the discharge of all obligations shall be disposed of by returning to each current Member Public Agency of the Association immediately prior to the termination of this Agreement, a share of such funds proportionate to the contribution made to the Association by said Member Public Agency in the fiscal year immediately prior to the termination of this Agreement. 7.04. Notwithstanding any other provisions of the Agreement, the Member Public Agencies agree to abide by the following procedure for selling of assets in the event the Agreement is terminated unless an alternate method of dissolution is required by the funding or origin or otherwise by law. The assets shall be given a fair market value by an appraiser agreed upon by the Board. Before the assets are sold on the open market, the Member Public Agencies each shall have the right to purchase the equipment at a price and under terms as agreed upon by the Board which may include a financing arrangement for the purchaser to allow for a transition period after the termination of this Agreement. If an agreement cannot be reached concerning a purchase of the assets, then they shall be sold on the open market. Proceeds from the sale of assets upon termination of the Agreement shall be distributed to the Member Public Agencies in a manner consistent with the cost-sharing format outlined in Paragraph 7.03 of this Agreement. ARTICLE VIII MISCELLANEOUS 8.01. This Agreement may be materially amended upon a two-thirds (2/3) vote of all the weighted votes; provided, however, that no amendment may be made that would adversely AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 19 CADocuments and Settings\cowoodpa\Local SettingsVemporary Internet Files\OLK110\Agreement Establishing RE 10.doc affect the interests of the owners of bonds, letters of credit, or other financial obligations of the Association. 8.02. Any notice or instrument required to be given or delivered shall be provided by depositing the same in any United States Post Office, registered or certified, postage prepaid, addressed to the Member Public Agencies, at the following address: 8.02.1 Ada County Attn. Board of Ada County Commissioners 200 W. Front Boise, ID 83702 8.02.2 City of Boise 150 N. Capitol Blvd. P.O. Box 500 Boise, ID 83701 8.02.3 City of Eagle 310 E. State Street P.O. Box 477 Eagle, ID 83616 8.02.4 City of Meridian 33 E. Idaho Meridian, ID 83642 8.02.5 Boise City Housing Authority 1276 River Street, Suite 300 Boise, ID 83702 8.02.6 Director, Department of Health and Welfare 450 West State Street Boise, ID 83720-0036 Any notice so given shall be deemed to have been received by the Member Public Agency to whom the same is addressed at the expiration of five (5) days after deposit of the same in the United States Post Office. Any Member Public Agency may change the address or designee to whom notices shall thereafter be given upon five (5) days prior written notice to the other Member Public Agencies in the manner set forth in above. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 20 CADocuinents and Settines\cowoodpa\Local Settings\Temporary Internet Files\OLKI IMAgreement Establishing ME 1Moe 8.03. This Agreement shall be effective upon the date stated on page one of this Agreement. 8.04. Member Public Agencies by being Signatories to this Agreement, do not waive any immunities or limitations of liability provided to them, the state of Idaho or their respective employees by any law of this state or nation. No official, officer or employee of the Operator or any Member Public Agency shall have any financial interest, direct or indirect, in the RE or the Facility. Nor shall any such officer or employee participate in any decision relating to the JPE or the Facility that affects his or her financial interests or those of a corporation, partnership, or association in which he or she is directly or indirectly interested, in violation of any State law or regulation. 8.05. Any unresolved controversy or claim between any Member Public Agencies, or between any such Member Public Agency or Member Public Agencies and the Operator, or to any claims, disputes, demands, differences, controversies, or misunderstandings arising under, out of, or in relation to this Agreement, shall be submitted to mediation. The Member Public Agency desiring to initiate mediation shall give notice of its intention to every other Member Agency and the Operator. Such notice shall designate such other Member Public Agencies as the initiating Member Public Agency intends to have bound by any award made therein. Each Member Public Agency involved in the mediation shall bear its own legal costs, including attorney fees. 8.06. If any one or more of the terms, provisions, sections, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable or void for any reason whatsoever by a court of competent jurisdiction, each and all of the remaining terms, provisions, sections, promises, covenants and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 21 nAhousing\joint powers agreemt detox facility (11-26-08) 10.doc 8.07. This Agreement shall be binding upon and shall inure to the benefit of the successors of the Member Public Agencies hereto. 8.08. A Member Public Agency shall not assign any rights or obligations under this Agreement without the written consent of all other Member Public Agencies. 8.09. The governing authorities of the Member Public Agencies enumerated herein have each authorized execution of this Agreement, as evidenced by the authorized signatures below, respectively. 8.10. This Agreement, supersedes any and all other agreements whether oral or written, between the Signatories hereto with respect to the subject matter hereof and contains all of the covenants and agreements between the parties with respect to said matter, and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement or modification of this Agreement shall be effective only if executed in writing and signed by the all the Member Public Agencies, hereto. 8.11. This Agreement is perpetual unless terminated or dissolved as hereinbefore provided. 8.12. This Agreement shall be governed and interpreted in accordance with the laws of the State of Idaho. 8.13. It is anticipated that there will be other public agencies joining as Member Public Agencies of the RE who will be required to sign as Signatories to this Agreement as a joint exercise of their powers and there shall be prepared a separate signature page for each such public agency, the original of which shall upon approval of the Board be appended to this Agreement. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 22 CADocuments and Settings\cowoodpaTocal SettingATemporary Internet Files\OLKI 10\Agreement Establishing RE I0.doc CITY OF Dave Bieter, Mayor ADA COUNTY By: Fred Tilman, Chairman L-05 Paul Woods, Commissioner Dated: 02 Dated:'2'/? 40 - Dated: l Y Z-10 By:_- Dated: 09 Rick Yzaguirre, ssioner CITY OF EAGLE By Dated: Phil Bandy, Mayor CITY OF MERIDIAN Tammy eerd, Mayor �•��� ,9'%,� T-, o STATE OF IDAHO Ams �' A�e-ee ,e r DEPARTMENT OF HEALTH AND WELFARIJ y IoM f1l Y Richard M. Armstrong, Director AGREEMENT ESTABLISHING A JOINT POWERS ENTI'T'Y - Page 23 CADocuments and SettingAcowoodpa\Local Settings\Temporary Internet Files\OLK110\Agreement Establishing RE 10.doc RESOLUTION NO. .20343 BY TI4E COUNCIL: BISTERFELDT, CLEGG, EBERLE, JORDAN, SHEALY AND TIBBS A RESOLUTION APPROVING- AN AGREEMENT ESTABLISHING A JOINT POWERS ENTITY BY .AND, BETWEEN CITY OF BOISE CITY, ADA COUNTY, CITY OF MERIDIAN, CITY OF EAGLE, AND STATE OF IDAHO, DEPARTMENT OF HEALTH AND WELFARE TO CREATE "TREASURE VALLEY'S MEDICALLY' MONITORED DETOXIIFICATION/MENTAL HEALTH DIVERSION UNIT, A JOINT :POWERS ENTITY";.. AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALFOF BOISE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Boise has general police powers to promote and protect health, safety, and public welfare for the community and is :specifically empowered by. -the Idaho Legislature to maintain and operate healthcare facilities under Idaho Code Section 50-305;.and WHEREAS, the City of Boise. is in need -of an integrated; non -hospital, sobering and ---medically monitared detoxification and mental health -diversion unit that will be a single point .of access for indigent -and low-income persons who are suffering from psychiatrically or medically compromised conditions due to a mental health or substance abuse crisis or both; and WHEREAS, increasing interdependence among local governments has -made it advisable to coordinate, certain local. government functions throughout the Treasure Valley, and WHEREAS, it is the finding. of the City of Boise that entering into this Agreement, to accomplish the purposes set forth in the Agreement, is a valid public purpose and necessary for public health and safety. ;NOW, THEREFORE; BE -IT• RESOLVED .BY THE MAYOR AND COUNCIL OF THE.CITY OF BOISE CITY, IDAHO: Section. 1. That the Agreement by and between the City of Boise -City, Ada County; City of Meridian, City of Eagle and State of Idaho, Department of Health and Welfare, a copy of said R-434-08 Agreement being attached hereto and incorporated herein by reference, be, and. the same is hereby, .approved *as to both form and content: Section 2. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Agreement for and on behalf of the City ofBoise City. Section 3. That this Resolution shall be in fall force and effect immediately upon its adoption and approval. ADOPTED by the Council of the City of Boise,.Idaho, this 2nd::day of December' 2008. APPROVED .by the.Mayor of the City of Boise, Idaho this 2nd. day. of December IOo MAYOR David H. Biet:er ATTEST: CITY VFR—K John E. Faw C� AGREEMENT ESTABLISHING A JOINT POWERS ENTITY Pursuant to Sections 67-2326 through 67-2333, Idaho Code, this Agreement Establishing a Joint Powers Entity ("Agreement") is made and effective this t— l'jday of 0 2008, by and between the governmental entities, cities, counties, and authorities named below (collectively referred to herein as "Member Public Agencies"), exercising their constitutional, statutory, and codified powers: Ada County City of Boise City of Meridian City of Eagle State of Idaho, Department of Health and Welfare RECITALS WHEREAS, the Member Public Agencies, some of which are municipal corporations, have general police powers to promote and protect health, safety, and public welfare for their respective communities and are specifically empowered by the Idaho Legislature to maintain and operate healthcare facilities under Idaho Code Section 50-305; WHEREAS, the Member Public Agencies have certain duties and responsibilities and authority, and it is recognized depending on the Member Public Agency and the authority provided to that public agency by the Idaho Legislature, that all are in need of an integrated, non- hospital, sobering and medically monitored detoxification and mental health diversion unit that will be a single point of access for indigent and low-income persons primarily from the Treasure Valley, who are suffering from psychiatrically or medically compromised conditions due to a mental health or substance abuse crisis or both; AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 1 r ATlnrnm—te an`1 Cafi^in oc\nnwnrvina\TlPclrtnn\A orPPm"t F.ct%hlichina TPF. 10 Anr • WHEREAS, increasing interdependence among local governments has made it advisable to coordinate certain local government functions throughout the Treasure Valley; WHEREAS, the Member Public Agencies wish to make the most efficient use of their powers by cooperating to their mutual advantage in coordinating local government functions within the Treasure Valley; WHEREAS, there is a demonstrated need for a Facility in the Treasure Valley to provide short-term community based, non -hospital sobering and medically monitored detoxification and sub -acute psychiatric crisis stabilization services in a safe, caring, and therapeutic environment; WHEREAS, it is the desire of the Member Public Agencies that constructive and workable policies and programs for meeting the common and individual problems and concerns of the various Member Public Agencies will be most effectively and expeditiously fulfilled through the operation of a Facility in the Treasure Valley; WHEREAS, the Member Public Agencies desire to contract for the maintenance and operation of a Facility in the Treasure Valley for their mutual benefit; WHEREAS, it is the finding of each of the Member Public Agencies that entering into this Agreement to accomplish the purposes hereinafter set forth is a valid public purpose and necessary for public health and safety; WHEREAS, the Member Public Agencies have and possess the power and authority to establish a separate legal entity without abrogating any privileges or immunities accorded to each of them by law; WHEREAS, the Member Public Agencies have and possess the power and authorization to finance, organize, and establish a separate legal entity to select and contract with an Operator and to oversee the maintenance and ongoing operation of a Facility in the Treasure Valley; AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 2 ('\Documents and Settines\cowoodnaU=a1 Settinm\Temnorary Internet Files\OLKI IMAareement Establishine RE I0.doc • 0 WHEREAS, the Member Public Agencies propose to join together to establish a joint powers entity that will select an operator and oversee the maintenance and all things reasonably necessary for the ongoing operation of the Facility in the Treasure Valley; and WHEREAS, the Member Public Agencies have in common the responsibility for the general welfare of the public to study, discuss, and recommend policies and solutions to problem areas of direct concern to the performance of their respective constitutional and statutory powers and responsibilities, and have the right to jointly exercise these powers and responsibilities and expend public funds for these purposes. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein the Member Public Agencies agree as follows: ARTICLE I DEFINITIONS 1.01. As used in this Agreement, the following terms shall have the respective meanings hereinafter set forth: a) Actual Annual Contribution to Operations. Funds actually budgeted and appropriated by each Member Public Agency, as determined by each Member Public Agency, in its sole discretion, for the ongoing day-to-day operations of the Facility. b) Agreement. This Agreement wherein the Member Public Agencies agree to establish a joint powers entity ("JPE") that will select and contract with an Operator and oversee the maintenance and ongoing operation of the Facility c) Annual Proposed Contributions. An amount established by the Board each fiscal year as a fee for continuing membership in the JPE, attributed to each of the Member Public Agencies for the purpose of meeting the Annual Budget as established by the Board. d) Annual Budget. The total amount established by the Board sufficient to defray the ongoing day-to-day operating costs of the Facility each fiscal year. e) Board. The governing body of the JPE. f) Board Seat. A position on the Board occupied by a representative of each of the Member Public Agencies designated to occupy that position by each of the respective Signatories to this Agreement. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 3 CADncnmentc and RP.tH*naC\cnwnndna\Tncal Settinaq\Temrmrary Internet Films\0T.K110\Agreement F%tahlichina TPF, l0.dnc g) Detoxification Area. A medically monitored area that will be used to stabilize a chronic addict's/alcoholic's physical condition over an average period of three (3) to five (5) days for the purpose of achieving longer-term sobriety in a safe environment. The Detoxification Area will be located in an area that is separate and distinct from the Sobering Station and the Sub -acute Psychiatric Crisis Stabilization Unit. h) Eligible Recipients. Indigent and Non-incarcerated, low income persons, primarily from the Treasure Valley, who require the level of care available at the facility, meet admission criteria, and need sobering, detoxification, or stabilization in a community based non- hospital setting, as a result of a drug or alcohol crisis, a sub -acute psychiatric crisis, or both. To be eligible for services the individual must have a desire to stop abusing alcohol or drugs and have been unable to stop by using other, less restrictive options. i) Facility. A community based, non -hospital, medically monitored and licensed, integrated crisis center that will be a single point of access for Eligible Recipients who need sobering, detoxification, or stabilization due to a drag or alcohol crisis, a sub -acute psychiatric crisis, or both. The Facility will include, at a minimum: (a) one (1) Sobering Station, that will act as a safe environment for people whose impairment due to alcohol or drug use, with or without a co-occurring serious mental illness, is judged to put themselves and the greater community at risk; (b) an eighteen (18) bed medically monitored Detoxification Area that will be used to stabilize a chronic addict's/alcoholic's physical condition, with or without a co-occurring serious mental illness, over an average period of three (3) to five (5) days; and (c) an eight (8) bed medically monitored Sub -acute Psychiatric Crisis Stabilization Unit designed to address sub- acute psychiatric instability, with or without a co-occurring impairment due to alcohol or drug use, over an average period of three (3) to five (5) days. The Facility will be approximately 9,300 square feet and have an initial capacity of 26 beds with the ability to expand to 48 beds. j) Fiscal Year. The period from October 1 through September 30. k) Grants. Federal or local grants that will be used to construct, build, operate, or maintain the Facility. 1) Joint Powers Entity ("JPE"). A separate legal entity established by the Member Public Agencies under Sections 67-2326 through 67-2333, Idaho Code, of unlimited duration, with jurisdiction in the state of Idaho. The full legal name of the separate entity is the "Treasure Valley's Medically Monitored Detoxification/Mental Health Diversion Unit, a joint powers entity." m) Member Public Agencies. The governmental entities, state, cities, counties, and authorities who are Signatories to this Agreement. n) Operator. A third -party contractor selected by the Board that will maintain and conduct the ongoing day-to-day operations of the Facility. The Operator may be a Member Public Agency that is also a Signatory to this Agreement. o) Signatories. The governmental entities, state, cities, counties, and authorities that have entered into this Agreement or who may hereafter enter into this Agreement. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 4 ('•\Tlnrnmrntc anA Rattinae\rnarnnAna\Tnral RPttinac\TPmnnrary Tntarnrt Ri1rc\0T.KI ln\Aaraetnant RMahlishina TPR. 10 Ann. p) Sobering Station. An area, in close proximity to the medically monitored detoxification center, where Eligible Recipients admitted to the Sobering Station are allowed to achieve short-term sobriety in a safe environment. q) Sub -acute Psychiatric Crisis Stabilization Unit. An area consisting of four (4) semi -private bedrooms (two (2) clients per bedroom) designed to address psychiatric instability, with or without a co-occurring impairment due to alcohol or drug use, over an average period of three (3) to five (5). The Sub -acute Psychiatric Crisis Stabilization Unit will be located in an area that is separate and distinct from the Detoxification Area and the Sobering Station. r) Treasure Valley. For purposes of this Agreement, the term "Treasure Valley" means the 4th Judicial District of the State of Idaho and includes Ada County, Valley County, Elmore County, and Boise County. ARTICLE H CREATION OF THE JPE — POWERS AND DUTIES 2.01. Upon the effective date of this Agreement, the Member Public Agencies, acting as the organizers under the Sections 67-2326 through 67-2333, Idaho Code, hereby establish the JPE, a separate legal entity of unlimited duration with jurisdiction in the state of Idaho, and with the rights; ,duties; and obligations set forth in this Agreement and the Grants. 2.02. The full legal name of the separate entity is the "Treasure Valley's Medically Monitored Detoxification/Mental Health Diversion Unit, a joint powers entity." 2.03. The JPE is a joint powers entity organized and existing under Sections 67-2326 through 67-2333, Idaho Code. The purpose of the JPE is to select and contract with an Operator and to oversee the ongoing operation of the Facility consistent with the rights, duties, and obligations set forth in this Agreement and the Grants. 2.04. The initial Member Public Agencies of the JPE are the Signatories to this Agreement and include the City of Boise, Ada County, City of Meridian, City of Eagle, and the State of Idaho, Department of Health and Welfare. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 5 rAnnrnmPntc and Crttinac\rnwnndna\T anal Settinvc\Temnora.ry Tnteme.t Film\nT.KI 10\Avreement F.ctahliahino.TPF. IO.rinn 0 • 2.05. The business of the JPE will be managed by a board of directors. Subject to the rights, duties, and obligations set forth in this Agreement and the Grants, the JPE, through its Board, shall possess in its own name and the Member Public Agencies delegate to it, the following enumerated powers: a) To make and enter into contracts consistent with this Agreement and the Grants. b) To select, appoint, and contract with an Operator that will operate and maintain the Facility. c) To the extent permitted by Article 8, § 4 of the Idaho Constitution or appropriate statutory provisions, to receive compensation, gifts, contributions, and donations of property, funds, services, and other forms of financial assistance from persons, firms, corporations, and any governmental entity to oversee and contract for the operation or maintenance of the Facility. d) To sue and be sued in its own name. e) To apply for an appropriate grant or grants under any federal or local programs. f) To adopt rules, regulations, policies, by-laws, and procedures to operate or - maintaintheFacility. g) To add Member Public Agencies to the JPE and as Signatories to this Agreement, as approved by the Board. h) To execute agreements and resolutions consistent with the terms of this Agreement and the Grants. i) To appoint officers or agents. j) To purchase, sell, encumber, and lease real property. k) To incur obligations or borrow funds on behalf of the JPE to the extent permitted by Article 8, § 3 of the Idaho Constitution or appropriate statutory provisions; and to purchase, sell, or lease equipment, machinery, and personal property. 1) To invest fiends as allowed by Idaho statutes. m) To annually elect a chairman and vice-chairman, and such other officers as the Board deems appropriate, with each officer serving until his successor is elected. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 6 C.. -Monuments and Settinas\cowood13a\L.oca1 SettinesUemnomry Internet Files\OLK110\Aamement Establishine IPE 10.doc 0 n) To create and consult with committees and to establish special task forces, standing committees and steering committees composed of representatives as designated by the Board for consideration of general and specific problems that are identified by the Board. o) To make, alter, amend, repeal or establish such by-laws, rules and regulations governing its own conduct and procedures and the powers and duties of its officers, not inconsistent with this Agreement. p) To cover the liability of the JPE through the purchase of insurance or the appropriate contractual transfer of risk. q) To provide Member Public Agencies with an annual report of operations and financial affairs of the JPE. 2.06. Said powers shall be exercised within the budgetary limits and procedures set forth in this Agreement and in the manner provided by Idaho law, including, without limitation, the Joint Exercise of Powers provisions of Sections 67-2326 — 2333, Idaho Code. 2.07. With the exception of the building, fixtures, and real estate which will be owned by the Boise City Housing Authority, an ex-offico member of the Board, all other property - _ whether real or personal, purchased by the JPE, shall be owned and controlled by the JPE as its sole and separate property and not as property of any Member Public Agency. The building will be leased by the Operator from the Boise City Housing Authority and operated and maintained on a day-to-day basis by the Operator. 2.08. The JPE shall operate as a separate legal entity and incur debt, separate and apart from the Member Public Agencies. Any and all debts, obligations, and liabilities that the Board incurs are its own and not that of the Member Public Agencies, except as specifically provided for herein. 2.09. The Board shall approve rules, regulations, policies, by-laws, and procedures, including scope of work and request for proposal ("RFP") terms and conditions that will be utilized by the JPE in the selection of the Operator. Subject to approval by the Division of AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 7 CADocuments and Settings\cowoodpa\Local SettingsUemporary Internet Files\OLK110\Agreement Establishing JPE 10.doc Purchasing, the scope of work and terms and conditions of the RFP shall be jointly developed by an executive committee of the Board in accordance with administrative procedures set forth in Title 67, Chapter 28, Idaho Code. For purposes of convenience, Ada County has agreed to act as an agent of the Board in publishing the RFP, soliciting bids, collecting proposals and disseminating information to the other Member Public Agencies. ARTICLE III ORGANIZATION 3.01. The JPE shall be managed by a board of directors. The Board shall be comprised of representatives of the original five (5) Member Public Agencies and designated representatives of any additional public agencies subsequently approved by the Board to become members of the JPE under Section 6.01. Notwithstanding the fiend contributing requirements of Section 3.03, upon the effective date of this Agreement, a representative of the Boise City Housing Authority will become an ex -officio non-voting member of the Board. Board members shall have voting rights in the direct proportion that each Member Public Agency's Actual Annual Contribution to Operations for the fiscal year bears to the total Actual Annual Contribution to Operations of all Member Public Agencies for the same fiscal year ("weighted votes"). 3.02. The names and agency affiliations of the individuals constituting the initial Board and who are to serve until their successors are elected and qualify are: POSITION AGENCY itEe M Prmnam TIVIt W e D �'C 'I1� mental 11UNIM'State of Idaho, Department of Health and Welfare Mayor Dave Bieter City of Boise Commissioner Yza gge Ada County Mayor Tarrnny de Weerd City of Meridian Mayor Phil Bandy City of Eagle AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 8 nAhousing\joint powers agreemt detox facility (11-26-08) 10.doc • 3.03. In order to ensure cooperation and efficiency with other fund contributing interested parties in the Treasure Valley, who do not have a conflict of interest with the JPE or the operation of the Facility, the Board, in its discretion, may also elect ex -officio, non-voting members to the Board. 3.04. Board members shall not receive compensation for their service on the Board, but may be reimbursed by the JPE for reasonable expenses incurred in conducting the business of the Board when the expenses are not paid for or reimbursed by the employing Member Public Agencies. 3.05. The principal office of the JPE shall be established by the Board and shall be located within the County of Ada, City of Boise. The Board may change the principal office from one location to another within the County of Ada. Any change of address shall be noted by the Board but shall not be considered an amendment to this Agreement. 3.06. The Board shall meet at a location as may be designated by the Board. The time and place of regular meetings of the Board shall be determined by resolution adopted by the Board. A copy of such resolution shall be furnished to the Member Public Agencies. 3.07. In addition to regular meetings, the Board shall have an annual meeting at a location as may be designated by the Board on the second Monday of January of each year, or at such other time as the Board shall announce at least thirty (30) days in advance, for the purpose of setting the Annual Budget, electing officers and for the transaction of such other business as may come before the Board. Notice of the annual meeting shall be given to all directors of the Board in accordance with Section 8.02. 3.08. Except as otherwise provided herein, a simple majority of the voting Board Seats present at a properly noticed meeting, shall constitute a quorum for purposes of transacting business. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 9 CADocuments and SettingAeowoodpa\Local SettingsUemporary Internet Files\OLK110\Agreement Establishing RE 10.doc 0 3.09. Except as otherwise provided in this paragraph, a majority of the weighted votes of a quorum may adopt any motion, resolution, or order and take any other action appropriate to carry forward the objectives of the JPE pursuant to this Agreement: a) A two-thirds (2/3) vote of all the weighted votes is required for the selection of the Operator; b) A two-thirds (2/3) vote of all the weighted votes is required for approval of the Annual Budget as outline in Section 4.04 of this Agreement; c) A two-thirds (2/3) vote of all the weighted votes is required for any material change to this Agreement; d) A two-thirds (2/3) vote of all the weighted votes is required to terminate this Agreement; e) A two-thirds (2/3) vote of all the weighted votes is required to add new Member Public Agencies to the JPE; and f) A two-thirds (2/3) vote of all the weighted votes is required for expenditures in excess of those budgeted. 3.10 The Board shall designate a recording secretary to establish, distribute, and post agenda notices as required by law, keep the minutes of all open meetings of the Board, and cause a copy of such minutes to be forwarded to each Member Public Agency within a reasonable time after each meeting. 3.11. The Board shall elect a Chair and Vice -Chair on an annual basis for the purpose of conducting Board meetings and performing other duties as may be required. In order to be elected as Chair or Vice -Chair, the individual must be a designated representative of a Member Public Agency with voting rights. The Vice -Chair may carry out all the duties of the Chair in his absence. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 10 CADocuments and Settings\cowoodna\Local Settinaffemmrary Intemet Files\OLK110\Aareement Establishing JPE 1O.doc 3.12. The names and titles of the individuals constituting the initial officers and who are to serve until the first annual meeting of the Board held under the provisions of this Agreement are: TITLE Chairman Vice -Chairman 3.13. The Board may appoint an executive committee of not fewer than two voting Board members to serve at its pleasure, to act for it with respect to specifically delegated functions as established and set forth in the bylaws of the JPE. 3.14. The Board will select, appoint, and contract with an Operator. 3.15. All of the privileges and immunities from liability, exemption from laws, ordinances and rules, all relief, pension, disability, worker's compensation, and other benefits which apply to the activities or omissions of officials, officers, employees, volunteers, or agents of any of the Member Public Agencies when performing their respective functions for their respective Member Public Agency shall apply to such person(s) to the same degree and extent while they are assigned to the Board to perform and are performing any of the functions and other duties of the Board pursuant to authority granted by this Agreement. None of the officials, officers, agents, volunteers, or employees of a Member Public Agency appointed to the Board or performing services at the direction of the Board shall be deemed by reason of their appointment or service to be employed by any of the other Member Public Agencies, the Operator, or the Board or be subject to any of the requirements of the other Member Public Agencies. 3.16. All meetings of the Board shall be governed under the provisions of the "Idaho Open Meeting Law," Idaho Code §§ 67-2340-2345. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 11 rATlnnnmentc anti Cettlnac\nnwnrwim\T renal Cettlnac\Temnnrnry Tnternet Files\0T.K1 1 Q\Aoreement Fctahlichina TPF. 10 Mr. 0 • 3.18. All records of the JPE shall be maintained and provided and be subject to disclosure under the provisions of the Public Records Act, Idaho Code Sections 9-337 through 347. ARTICLE IV BUDGET AND DISBURSEMENTS 4.01. The Member Public Agencies have previously agreed to fund on a shared basis, through grants to the Boise City Housing Authority, the costs of acquiring real property and constructing the Facility through budgetary appropriations as follows: a) Department of Health and Welfare, State of Idaho - $500,000 Grant to Boise City Housing Authority. b) County of Ada - $250,000. c) The City of Boise — $1,035,000 CDBG Grant to the Boise City Housing Authority and devise of the real property located at 324 North Allumbaugh, Boise, Idaho. d) Boise City Housing Authority - $7,500. 4.02. Once construction is completed and the Facility is available to provide services to Eligible Recipients, the Member Public Agencies have agreed to request appropriations for the first fiscal years' Actual Annual Contribution to Operations prorated to the date within the Fiscal Year that the Facility is available to provide services as follows: a) Department of Health and Welfare, State of Idaho - $900,000 to be used to operate an eight (8) bed psychiatric unit to provide stabilization and medical care to psychiatric patients suffering from a sub -acute mental health crisis for an average length of stay of 3 to 5 days. b) County of Ada - $250,000 c) The City of Boise — $240,000 d) The City of Eagle — $16,000 e) The City of Meridian — $52,000 AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 12 CADocuments and Settings\cowoodpa\Loca1 SettmgsUemporary Internet Files\OLK110\Agreement Establishing JPE 10.doc 0 i 4.03. In ensuing fiscal years, each Member Public Agency will determine, in its sole discretion, whether and in what amount it will request an appropriation for an Actual Annual Contribution to Operations. Each Member Public Agency's Actual Annual Contribution to Operations of the Facility is contingent upon appropriation by the governing body of each Member Public Agency of sufficient funds for that purpose. Each Member Public Agency retains the right to cease appropriations for the operations and maintenance of the Facility at the end of any fiscal year as determined by their respective governing authorities, provided, however, that a decision to cease appropriations shall be subject to the terms of Sections 6.02 and 6.05 below. 4.04. At the conclusion of each fiscal year, the Operator shall make a report to the Board regarding the excess or deficiency of revenues over (or under) expenditures. Such report shall include "budget to actual" comparisons based upon the previously adopted Annual Budget. The Operator shall prepare annually a proposed budget for the ensuing fiscal year that shall be submitted to the Board for consideration at least sixty (60) days prior to the Board's annual meeting. The Board shall review the proposed budget and shall approve and adopt an Annual Budget at the Board's annual meeting for the next Fiscal Year based upon the Operator's recommendations and pursuant to procedures developed by the Board. The Annual Budget shall set the Annual Proposed Contribution for each of the Member Public Agencies. The basis upon which each Annual Proposed Contribution is determined shall be set forth in the bylaws of the Association, provided that the Annual Proposed Contribution for the City of Meridian shall be calculated as a per capita fee of no more than one dollar ($1.00) applied to the most current City Limit Population Estimate published by the Community Planning Association of Southwest Idaho. 4.05 All funds received by the Board, will be placed in an object interest bearing account, managed and held in trust by Ada County on behalf of all the Member Public Agencies. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 13 C:\Documents and Settines\cowoodna\Loca1 SettinasUemporary Intemet Files\OLK110\Aareement Establishiniz RE 10.doe The receipt, transfer, or disbursement of such funds during the term of this Agreement shall be accounted for in accordance with generally accepted accounting principles. There shall be strict accountability of all funds. All revenues and expenditures shall be reported to the Board on a quarterly basis, unless otherwise required by the Board. 4.06. All expenditures within the approved Annual Budget shall be made upon the approval of the Board in accordance with the rules, policies, and procedures adopted by the Board. No expenditure in excess of those budgeted shall be made without first obtaining approval from the Board upon a two-thirds (2/3) vote of all the weighted votes and the budget shall thereafter be revised and amended. 4.07. The records and accounts of funds held by Ada County shall be audited annually by an independent certified public accountant and any cost of the audit shall be paid by the JPE. Copies of such audit report shall be filed with each Member Public Agency no later than fifteen (15) days after receipt of said audit by Ada County. ARTICLE V LIABILITIES 5.01. Except as provided in Section 5.05, the Member Public Agencies intend to be fully protected from any loss, injury, liability, damage, claim, lawsuit, cost, or expense arising out of, or in any way related to, the performance of this Agreement. Accordingly, the provisions of this Agreement should be broadly construed in favor of protection for the Member Public Agencies and interpreted to provide the fullest possible protection to the Member Public Agencies and Member Public Agency's officials, officers, agents, volunteers, and employees. 5.02. The Member Public Agencies intend to contract with an Operator that agrees to be solely responsible for and retain all debts, liabilities, and other obligations for all activities of the Facility. Further, the Operator must maintain sufficient insurance coverage in effect at all AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 14 CAnnntnme tc and Crttinac\nnwnndna\Tncal Retfinac\TPmnnrnry Tnternmt Filea\0T%110\Aaream"t F.OnhURMna TPF. 1(1 rinr. times to cover any such claim, loss, liability, or obligation, as recommended by and approved by the Board. 5.03. Except as provided in Section 5.05, the Member Public Agencies intend to contract with an Operator that agrees to protect, defend, indemnify, and hold free and harmless the Member Public Agencies, the JPE, the Board, and their respective elected and appointed boards, officials, officers, agents, volunteers, and employees from and against any and all liabilities, damages, loss, cost, claims, expenses, actions, or proceedings of any kind or nature caused by the Operator or employees of Operator, including, but not by way of limitation, injury or death of any person, injury or damage to any property, including consequential damages and attorney's fees and costs, resulting or arising out of or in any way connected with the negligent acts or failure to act in the course and scope of carrying out their responsibilities in the performance of their duties. In addition, and without limiting the foregoing indemnification obligation, the Operator must maintain sufficient insurance coverage in effect at all times as recommended by the Board, to cover any such damage claim, loss, cost, expense, action, proceeding, liability, or obligation which insurance must also identify the Member. Public Agencies and JPE as additional insureds and loss payees. 5.05. Member Public Agencies shall be responsible for the continued provision of worker's compensation coverage for the officers or employees of the Member Public Agencies that serve as Board members. In this regard, each Member Public Agency shall defend, indemnify, and hold harmless the Operator and any other Member Public Agencies, and their respective officials officers, employees, contractors, agents, and representatives with respect to any claim, loss, liability, damage, lawsuit, cost, or expense, including attorney's fees and costs, that arises out of, or is in any way related, to any industrial/worker compensation injury AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 15 CADocuments and SettinQs\cowocdva\Loca1 Settings\Temporary Internet Files\OLK110URreement Establishing JPE 10.doc sustained by an officer or employee of the indemnifying Member Public Agency during the performance of service on the Board under this Agreement. 5.06. The Member Public Agencies will contract with an Operator that agrees to employ the principles of sound risk management in its operations. Risks of loss shall be identified, evaluated, and treated in a manner that protects the JPE, the Board, and each Member Public Agency from adverse financial consequences. This may be accomplished in part through the purchase of appropriate commercial insurance. 5.07. The Operator shall act in an advisory capacity to the Board to provide guidance in the area of risk management, loss control, insurance procurement, and claims management. The Operator will be responsible for maintaining the original insurance policies and other risk management and insurance documents. Copies of the original insurance policies and other risk management and insurance documents must be provided to the Board within 10 days of executing the contract identified in Paragraph 5.06. 5.08. During the term of this Agreement, the Member Public Agencies will contract with an Operator that agrees to purchase and maintain sufficient amounts of commercial insurance coverage. The types, limits, retention levels, deductibles, policy forms, and carriers providing the above required insurance coverage's shall be recommended by the Operator to the Board for its approval, consistent with this Agreement. The Board may also seek other input prior to making the insurance requirement determination. 5.09 Ada County shall protect, defend, indemnify, and hold free and harmless the other Member Public Agencies and their respective elected and appointed boards, officials, officers, agents, volunteers, and employees from and against any and all liabilities, damages, loss, cost, claims, expenses, actions, or proceedings of any kind or nature caused by Ada County or employees of Ada County, including, but not by way of limitation, injury or death of any person, AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 16 CADocuments and Settings\cowood1)a\Loca1 SettingsUemporary Internet Files\OLK110\Agreement Establishing RE 10.doc 0 • injury or damage to any property, including consequential damages and attorney's fees and costs, resulting or arising out of or in any way connected with the negligent acts or failure to act in the course and scope of carrying out the responsibilities in the performance of its duties to the JPE under Sections 2.08 and 4.05. ARTICLE VI ADMISSION AND WITHDRAWAL OF MEMBER PUBLIC AGENCIES 6.01. Additional public agencies may become signatories to this Agreement and Member Public Agencies of the JPE upon such terms and conditions as are determined by the Board and upon a two-thirds (2/3) vote of all the weighted votes. 6.02. Subject to paragraph 6.05, Member Public Agencies have the right to voluntarily withdraw from this Agreement, the JPE, or the Board at any time, in their sole discretion. 6.03. Member Public Agencies shall involuntarily withdraw from this Agreement and resign from the JPE and the Board, when a Member Public Agency fails to duly budget and appropriate, from revenues legally available to it for the ensuing fiscal year, its Annual Proposed Contribution. With the exception of the State of Idaho, Department of Health and Welfare, each Signatory's annual renewal of this Agreement shall be deemed to be exercised by a Member Public Agency upon the adoption by September 15 of any year, of a budget for the ensuing fiscal year, duly budgeting and appropriating the amount of money required to meet the Annual Proposed Contribution established by the Board for the ensuing fiscal year. The State of Idaho, Department of Health and Welfare's annual renewal of this Agreement shall be deemed to be exercised upon the adoption by the Legislature and signature of the Governor of any year, of a budget of the ensuing fiscal year, duly budgeting and appropriating the amount of money required to meet the Annual Proposed Contribution payable by the State of Idaho established by the Board for the ensuing fiscal year. Within twenty (20) days following the adoption of a AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 17 CADocuments and Settings\cowoodva\Local Settinss\Temmrary Internet Files\OLK110\ARreement Establishing JPE 10.doc budget duly budgeting and appropriating said funds of the ensuing year, each Signatory shall deliver to the Board a written statement certifying that it has duly budgeted and appropriated said funds for the ensuing fiscal year, which written statement shall be accompanied by a copy of the budget so adopted and a certified copy of the resolution or other official action of the governing board or authorized executive adopting said budget and appropriating said funds. The due appropriation of funds as aforesaid shall constitute a valid and enforceable obligation of the Signatory for the payment of such funds for the ensuing fiscal year for purposes specified. 6.04. In the case of a voluntary withdrawal, written notice shall be given at least sixty - days (60) days prior to the effective date of withdrawal except that such notice requirement may be shortened (i) by unanimous approval of the Board members present at the meeting at which the Board considers shortening the notice requirement, or (ii) upon breach of this Agreement by the Board or any Member Public Agency, in which case the withdrawing Member Public Agency may withdraw effective at any time. 6.05. Neither voluntary nor involuntary withdrawal shall relieve the withdrawing Member Public Agency of its obligations for Actual Annual Contributions to Operations already appropriated in the fiscal year prior to the effective date of the Member Public Agency's withdrawal. ARTICLE VII TERAHNATION AND DISPOSITION OF ASSETS 7.01. The JPE shall continue to exist and exercise the powers herein until this Agreement is terminated by a vote of two-thirds (2/3) of all the weighted votes; provided, however, that no termination shall be complete and final until the Operator has satisfactorily disposed of all financial obligations and claims, distributed all assets, and performed all other functions deemed necessary by the Board to conclude the affairs of the Association. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 18 C:\Documents and Settings\cowoodpaEocal SettingATemporary Internet Files\OLK110\Agreement Establishing JPE 10.doc 0 • 7.02. Termination shall occur upon: a) The written consent of two-thirds (2/3) of all the weighted votes; or b) Upon the withdrawal from the Board of a sufficient number of the Member Public Agencies that results in a lack of effectiveness as determined by a two-thirds vote of the remaining Board members; 7.03. In the event of the termination of this Agreement, any funds remaining following the discharge of all obligations shall be disposed of by returning to each current Member Public Agency of the Association immediately prior to the termination of this Agreement, a share of such funds proportionate to the contribution made to the Association by said Member Public Agency in the fiscal year immediately prior to the termination of this Agreement. 7.04. Notwithstanding any other provisions of the Agreement, the Member Public Agencies agree to abide by the following procedure for selling of assets in the event the Agreement is terminated unless an alternate method of dissolution is required by the funding or origin or otherwise by law. The assets shall be given a fair market value by an appraiser agreed upon by the Board. Before the assets are sold on the open market, the Member Public Agencies each shall have the right to purchase the equipment at a price and under terms as agreed upon by the Board which may include a financing arrangement for the purchaser to allow for a transition period after the termination of this Agreement. If an agreement cannot be reached concerning a purchase of the assets, then they shall be sold on the open market. Proceeds from the sale of assets upon termination of the Agreement shall be distributed to the Member Public Agencies in a manner consistent with the cost-sharing format outlined in Paragraph 7.03 of this Agreement. ARTICLE VIII MISCELLANEOUS 8.01. This Agreement may be materially amended upon a two-thirds (2/3) vote of all the weighted votes; provided, however, that no amendment may be made that would adversely AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 19 CADocuments and Settings\cowoodpa\Local Settings\Temporary Internet Files\OLK110\Agreement Establishing JPE 10.doe s �► affect the interests of the owners of bonds, letters of credit, or other financial obligations of the Association. 8.02. Any notice or instrument required to be given or delivered shall be provided by depositing the same in any United States Post Office, registered or certified, postage prepaid, addressed to the Member Public Agencies, at the following address: 8.02.1 Ada County Attn. Board of Ada County Commissioners 200 W. Front Boise, ID 83702 8.02.2 City of Boise 150 N. Capitol Blvd. P.O. Box 500 Boise, ID 83701 8.02.3 City of Eagle 310 E. State Street P.O. Box 477 Eagle, ID 83616 8.02.4 City of Meridian 33 E. Idaho Meridian, ID 83642 8.02.5 Boise City Housing Authority 1276 River Street, Suite 300 Boise, ID 83702 8.02.6 Director, Department of Health and Welfare 450 West State Street Boise, ID 83720-0036 Any notice so given shall be deemed to have been received by the Member Public Agency to whom the same is addressed at the expiration of five (5) days after deposit of the same in the United States Post Office. Any Member Public Agency may change the address or designee to whom notices shall thereafter be given upon five (5) days prior written notice to the other Member Public Agencies in the manner set forth in above. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 20 CADocuments and Settings\cowoodpa\Local SettingsUemporary Internet Files\OLK110\Agreement Establishing RE 10.doc 0 0 8.03. This Agreement shall be effective upon the date stated on page one of this Agreement. 8.04. Member Public Agencies by being Signatories to this Agreement, do not waive any immunities or limitations of liability provided to them, the state of Idaho or their respective employees by any law of this state or nation. No official, officer or employee of the Operator or any Member Public Agency shall have any fmancial interest, direct or indirect, in the RE or the Facility. Nor shall any such officer or employee participate in any decision relating to the RE or the Facility that affects his or her financial interests or those of a corporation, partnership, or association in which he or she is directly or indirectly interested, in violation of any State law or regulation. 8.05. Any unresolved controversy or claim between any Member Public Agencies, or between any such Member Public Agency or Member Public Agencies and the Operator, or to any claims, disputes, demands, differences, controversies, or misunderstandings arising under, out of, or in relation to this Agreement, shall be submitted to mediation. The Member Public Agency desiring to initiate mediation shall give notice of its intention to every other Member Agency and the Operator. Such notice shall designate such other Member Public Agencies as the initiating Member Public Agency intends to have bound by any award made therein. Each Member Public Agency involved in the mediation shall bear its own legal costs, including attorney fees. 8.06. If any one or more of the terms, provisions, sections, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable or void for any reason whatsoever by a court of competent jurisdiction, each and all of the remaining terms, provisions, sections, promises, covenants and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 21 nAhousing\joint powers agreerat detox facility (11-26-08) 1O.doc 0 8.07. This Agreement shall be binding upon and shall inure to the benefit of the successors of the Member Public Agencies hereto. 8.08. A Member Public Agency shall not assign any rights or obligations under this Agreement without the written consent of all other Member Public Agencies. 8.09. The governing authorities of the Member Public Agencies enumerated herein have each authorized execution of this Agreement, as evidenced by the authorized signatures below, respectively. 8.10. This Agreement, supersedes any and all other agreements whether oral or written, between the Signatories hereto with respect to the subject matter hereof and contains all of the covenants and agreements between the parties with respect to said matter, and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement or modification of this Agreement shall be effective only if executed in writing and signed by the all the Member Public Agencies, hereto. 8.11. This Agreement is perpetual unless terminated or dissolved as hereinbefore provided. 8.12. This Agreement shall be governed and interpreted in accordance with the laws of the State of Idaho. 8.13. It is anticipated that there will be other public agencies joining as Member Public Agencies of the JPE who will be required to sign as Signatories to this Agreement as a joint exercise of their powers and there shall be prepared a separate signature page for each such public agency, the original of which shall upon approval of the Board be appended to this Agreement. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 22 CADocuments and Set&es\cowoodna\Loca1 Settings\Temporary Internet Files\OLK110Wareement Establishina RE 10.doc 0 • CITY OF LIM Dave Bieter, Mayor ADA COUNTY By Fred Tilman, Chairman FI: (;l^-- �;LC-4L Paul Woods, Commissioner Dated: 112 Dated: /� VO 8' Dated: By: Dated' v e / 21 /a I Rick Yzaguirre, ssioner CITY OF EAGLE By: Dated: 17/1148 Phil Bandy, Mayor CITY OF MERIDIAN Tammyr^eerd,` STATE OF IDAHO Ams DEPARTMENT OF HEALTH AND WELFARS 9 4f� 4 By: (LcL, Richard M. Armstrong, Director 11A AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 23 CADocuments and SettinaAcowoodna\Local Settines\Temnorary Internet Files\OI.K110\Agreement F-gahlishing 7PF. Mdoc 0 • Tara Green From: Ted Baird Sent: Wednesday, December 03, 2008 3:07 PM To: Tara Green; Jaycee Holman Cc: Bill Nary; Robert Simison Subject: Joint Powers Agreement for Detox Center Follow Up Flag: Follow up Flag Status: Green Attachments: R-434-08—Joint Powers Agreement—Detox (3).doc Page 1 of 1 Agenda item for 12/16 Council Workshop: Legal Department Report regarding the final draft of the Detox Center Joint Powers Agreement (attached) for the Council's consideration and approval. This version of the agreement is being executed by the other jurisdictions this month. The agreement includes amendments requested by the City of Meridian, including the first year proration (section 4.02) and Meridian's future required contributions to be limited to a per -capita formula, similar to language from the COMPASS agreement (see section 4.04). In response to Councilmember Zaremba's question about charging more for residents of non-member jurisdictions, here is a comment from the County's Attorney Ted Argyle: " I did have one comment about Ted Baird's comment about charging fees. It was my understanding that fees for sobering and detox would be charged at a rate set by the detox board. Granted, some (perhaps most) will not be able to pay due to indigency, and those would be submitted to the County for payment as part of its operating share. The only remaining issue would be a fee differential, if any, for residents from outside a participating jurisdiction. I don't know if any such differential has been discussed, agreed to or rejected. Did I miss something? Otherwise I look forward to Rob's draft and can affirmatively state that my clients are ready to sign and move forward." 12/12/2008 0 0 AGREEMENT ESTABLISHING A JOINT POWERS ENTITY Pursuant to Sections 67-2326 through 67-2333, Idaho Code, this Agreement Establishing a Joint Powers Entity ("Agreement') is made and effective this _ day of 9 , by and between the governmental entities, cities, counties, and authorities named below (collectively referred to herein as "Member Public Agencies"), exercising their constitutional, statutory, and codified powers: Ada County City of Boise City of Meridian City of Eagle State of Idaho, Department of Health and Welfare RECITALS WHEREAS, the Member Public Agencies, some of which are municipal corporations, have general police powers to promote and protect health, safety, and public welfare for their respective communities and are specifically empowered by the Idaho Legislature to maintain and operate healthcare facilities under Idaho Code Section 50-305; WHEREAS, the Member Public Agencies have certain duties and responsibilities and authority, and it is recognized depending on the Member Public Agency and the authority provided to that public agency by the Idaho Legislature, that all are in need of an integrated, non- hospital, sobering and medically monitored detoxification and mental health diversion unit that will be a single point of access for indigent and low-income persons primarily from the Treasure Valley, who are suffering from psychiatrically or medically compromised conditions due to a mental health or substance abuse crisis or both; AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 1 CADocuments and Settings\tgreen\Local SettingsUemporary Internet Files\0LK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc 0 WHEREAS, increasing interdependence among local governments has made it advisable to coordinate certain local government functions throughout the Treasure Valley; WHEREAS, the Member Public Agencies wish to make the most efficient use of their powers by cooperating to their mutual advantage in coordinating local government functions within the Treasure Valley; WHEREAS, there is a demonstrated need for a Facility in the Treasure Valley to provide short-term community based, non -hospital sobering and medically monitored detoxification and sub -acute psychiatric crisis stabilization services in a safe, caring, and therapeutic environment; WHEREAS, it is the desire of the Member Public Agencies that constructive and workable policies and programs for meeting the common and individual problems and concerns of the various Member Public Agencies will be most effectively and expeditiously fulfilled through the operation of a Facility in the Treasure Valley; WHEREAS, the Member Public Agencies desire to contract for the maintenance and operation of a Facility in the Treasure Valley for their mutual benefit; WHEREAS, it is the finding of each of the Member Public Agencies that entering into this Agreement to accomplish the purposes hereinafter set forth is a valid public purpose and necessary for public health and safety; WHEREAS, the Member Public Agencies have and possess the power and authority to establish a separate legal entity without abrogating any privileges or immunities accorded to each of them by law; WHEREAS, the Member Public Agencies have and possess the power and authorization to finance, organize, and establish a separate legal entity to select and contract with an Operator and to oversee the maintenance and ongoing operation of a Facility in the Treasure Valley; AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 2 CADocuments and Settings\tgreenlocal SettingsUemporary Internet Files\0LK87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc WHEREAS, the Member Public Agencies propose to join together to establish a joint powers entity that will select an operator and oversee the maintenance and all things reasonably necessary for the ongoing operation of the Facility in the Treasure Valley; and WHEREAS, the Member Public Agencies have in common the responsibility for the general welfare of the public to study, discuss, and recommend policies and solutions to problem areas of direct concern to the performance of their respective constitutional and statutory powers and responsibilities, and have the right to jointly exercise these powers and responsibilities and expend public funds for these purposes. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein the Member Public Agencies agree as follows: ARTICLE I DEFINITIONS 1.01. As used in this Agreement, the following terms shall have the respective meanings hereinafter set forth: a) Actual Annual Contribution to Operations. Funds actually budgeted and appropriated by each Member Public Agency, as determined by each Member Public Agency, in its sole discretion, for the ongoing day-to-day operations of the Facility. b) Agreement. This Agreement wherein the Member Public Agencies agree to establish a joint powers entity ("JPE") that will select and contract with an Operator and oversee the maintenance and ongoing operation of the Facility c) Annual Proposed Contributions. An amount established by the Board each fiscal year as a fee for continuing membership in the JPE, attributed to each of the Member Public Agencies for the purpose of meeting the Annual Budget as established by the Board. d) Annual Budget. The total amount established by the Board sufficient to defray the ongoing day-to-day operating costs of the Facility each fiscal year. e) Board. The governing body of the JPE. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 3 CADocuments and Settings\tgreenlzcal Settingffempomry Intemet Fi1es\0I.K87\R-434-08 Joint Powers Agreement Detox (3) (2).doc 0 • f) Board Seat. A position on the Board occupied by a representative of each of the Member Public Agencies designated to occupy that position by each of the respective Signatories to this Agreement. g) Detoxification Area. A medically monitored area that will be used to stabilize a chronic addict's/alcoholic's physical condition over an average period of three (3) to five (5) days for the purpose of achieving longer-term sobriety in a safe environment. The Detoxification Area will be located in an area that is separate and distinct from the Sobering Station and the Sub -acute Psychiatric Crisis Stabilization Unit. h) Eligible Recipients. Indigent and Non-incarcerated, low income persons, primarily from the Treasure Valley, who require the level of care available at the facility, meet admission criteria, and need sobering, detoxification, or stabilization in a community based non- hospital setting, as a result of a drug or alcohol crisis, a sub -acute psychiatric crisis, or both. To be eligible for services the individual must have a desire to stop abusing alcohol or drugs and have been unable to stop by using other, less restrictive options. i) Facility. A community based, non -hospital, medically monitored and licensed, integrated crisis center that will be a single point of access for Eligible Recipients who need sobering, detoxification, or stabilization due to a drug or alcohol crisis, a sub -acute psychiatric crisis, or both. The Facility will include, at a minimum: (a) one (1) Sobering Station, that will act as a safe environment for people whose impairment due to alcohol or drug use, with or without a co-occurring serious mental illness, is judged to put themselves and the greater community at risk; (b) an eighteen (18) bed medically monitored Detoxification Area that will be used to stabilize a chronic addict's/alcoholic's physical condition, with or without a co-occurring serious mental illness, over an average period of three (3) to five (5) days; and (c) an eight (8) bed medically monitored Sub -acute Psychiatric Crisis Stabilization Unit designed to address sub- acute psychiatric instability, with or without a co-occurring impairment due to alcohol or drug use, over an average period of three (3) to five (5) days. The Facility will be approximately 9,300 square feet and have an initial capacity of 26 beds with the ability to expand to 48 beds. j) Fiscal Year. The period from October 1 through September 30. k) Grants. Federal or local grants that will be used to construct, build, operate, or maintain the Facility. 1) Joint Powers Entity ("JPE"). A separate legal entity established by the Member Public Agencies under Sections 67-2326 through 67-2333, Idaho Code, of unlimited duration, with jurisdiction in the state of Idaho. The full legal name of the separate entity is the "Treasure Valley's Medically Monitored Detoxification/Mental Health Diversion Unit, a joint powers entity." m) Member Public Agencies. The governmental entities, state, cities, counties, and authorities who are Signatories to this Agreement. n) Operator. A third -party contractor selected by the Board that will maintain and conduct the ongoing day-to-day operations of the Facility. The Operator may be a Member Public Agency that is also a Signatory to this Agreement. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 4 CADocuments and Settings\tgreen\Local SettingsUemporary Intemet Fi1es\01LK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc o) Signatories. The governmental entities, state, cities, counties, and authorities that have entered into this Agreement or who may hereafter enter into this Agreement. P) Sobering Station. An area, in close proximity to the medically monitored detoxification center, where Eligible Recipients admitted to the Sobering Station are allowed to achieve short-term sobriety in a safe environment. q) Sub -acute Psychiatric Crisis Stabilization Unit. An area consisting of four (4) semi -private bedrooms (two (2) clients per bedroom) designed to address psychiatric instability, with or without a co-occurring impairment due to alcohol or drug use, over an average period of three (3) to five (5). The Sub -acute Psychiatric Crisis Stabilization Unit will be located in an area that is separate and distinct from the Detoxification Area and the Sobering Station. r) Treasure Valley. For purposes of this Agreement, the term "Treasure Valley" means the 4th Judicial District of the State of Idaho and includes Ada County, Valley County, Elmore County, and Boise County. ARTICLE II CREATION OF THE JPE — POWERS AND DUTIES 2.01. Upon the effective date of this Agreement, the Member Public Agencies, acting as the organizers under the Sections 67-2326 through 67-2333, Idaho Code, hereby establish the JPE, a separate legal entity of unlimited duration with jurisdiction in the state of Idaho, and with the rights, duties, and obligations set forth in this Agreement and the Grants. 2.02. The full legal name of the separate entity is the "Treasure Valley's Medically Monitored Detoxification/Mental Health Diversion Unit, a joint powers entity." 2.03. The JPE is a joint powers entity organized and existing under Sections 67-2326 through 67-2333, Idaho Code. The purpose of the JPE is to select and contract with an Operator and to oversee the ongoing operation of the Facility consistent with the rights, duties, and obligations set forth in this Agreement and the Grants. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 5 CADocuments and Settings\tgreertTocal Settings\Temporary Intemet Fi1es\0LK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc 5� C� J 2.04. The initial Member Public Agencies of the JPE are the Signatories to this Agreement and include the City of Boise, Ada County, City of Meridian, City of Eagle, and the State of Idaho, Department of Health and Welfare. 2.05. The business of the JPE will be managed by a board of directors. Subject to the rights, duties, and obligations set forth in this Agreement and the Grants, the JPE, through its Board, shall possess in its own name and the Member Public Agencies delegate to it, the following enumerated powers: a) To make and enter into contracts consistent with this Agreement and the Grants. b) To select, appoint, and contract with an Operator that will operate and maintain the Facility. c) To the extent permitted by Article 8, § 4 of the Idaho Constitution or appropriate statutory provisions, to receive compensation, gifts, contributions, and donations of property, funds, services, and other forms of financial assistance from persons, firms, corporations, and any governmental entity to oversee and contract for the operation or maintenance of the Facility. d) To sue and be sued in its own name. e) To apply for an appropriate grant or grants under any federal or local programs. f) To adopt rules, regulations, policies, by-laws, and procedures to operate or maintain the Facility. g) To add Member Public Agencies to the JPE and as Signatories to this Agreement, as approved by the Board. h) To execute agreements and resolutions consistent with the terms of this Agreement and the Grants. i) To appoint officers or agents. j) To purchase, sell, encumber, and lease real property. k) To incur obligations or borrow funds on behalf of the JPE to the extent permitted by Article 8, § 3 of the Idaho Constitution or appropriate statutory provisions; and to purchase, sell, or lease equipment, machinery, and personal property. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 6 CADocuments and Settings\tgreenTocal Settings\Temporary Internet Files\OI.K87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc 1) To invest funds as allowed by Idaho statutes. m) To annually elect a chairman and vice-chairman, and such other officers as the Board deems appropriate, with each officer serving until his successor is elected. n) To create and consult with committees and to establish special task forces, standing committees and steering committees composed of representatives as designated by the Board for consideration of general and specific problems that are identified by the Board. o) To make, alter, amend, repeal or establish such by-laws, rules and regulations governing its own conduct and procedures and the powers and duties of its officers, not inconsistent with this Agreement. p) To cover the liability of the JPE through the purchase of insurance or the appropriate contractual transfer of risk. q) To provide Member Public Agencies with an annual report of operations and financial affairs of the JPE. 2.06. Said powers shall be exercised within the budgetary limits and procedures set forth in this Agreement and in the manner provided by Idaho law, including, without limitation, the Joint Exercise of Powers provisions of Sections 67-2326 — 2333, Idaho Code. 2.07. With the exception of the building, fixtures, and real estate which will be owned by the Boise City Housing Authority, an ex-offico member of the Board, all other property whether real or personal, purchased by the JPE, shall be owned and controlled by the JPE as its sole and separate property and not as property of any Member Public Agency. The building will be leased by the Operator from the Boise City Housing Authority and operated and maintained on a day-to-day basis by the Operator. 2.08. The JPE shall operate as a separate legal entity and incur debt, separate and apart from the Member Public Agencies. Any and all debts, obligations, and liabilities that the Board incurs are its own and not that of the Member Public Agencies, except as specifically provided for herein. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 7 CADocuments and Settings\tgreen\Local SettingsUemporary Internet Files\OLK87\R1434-08_Joint Powers Agreement_Detox (3) (2).doc • 0 2.09. The Board shall approve rules, regulations, policies, by-laws, and procedures, including scope of work and request for proposal ("RFP") terms and conditions that will be utilized by the JPE in the selection of the Operator. Subject to approval by the Division of Purchasing, the scope of work and terms and conditions of the RFP shall be jointly developed by an executive committee of the Board in accordance with administrative procedures set forth in Title 67, Chapter 28, Idaho Code. For purposes of convenience, Ada County has agreed to act as an agent of the Board in publishing the RFP, soliciting bids, collecting proposals and disseminating information to the other Member Public Agencies. ARTICLE III ' %_F:3 i�W7I 016 3.01. The JPE shall be managed by a board of directors. The Board shall be comprised of representatives of the original five (5) Member Public Agencies and designated representatives of any additional public agencies subsequently approved by the Board to become members of the JPE under Section 6.01. Notwithstanding the fund contributing requirements of Section 3.03, upon the effective date of this Agreement, a representative of the Boise City Housing Authority will become an ex -officio non-voting member of the Board. Board members shall have voting rights in the direct proportion that each Member Public Agency's Actual Annual Contribution to Operations for the fiscal year bears to the total Actual Annual Contribution to Operations of all Member Public Agencies for the same fiscal year ("weighted votes"). 3.02. The names and agency affiliations of the individuals constituting the initial Board and who are to serve until their successors are elected and qualify are: POSITION AGENCY REG IV, Program Manager AGREEMENT ESTABLISBING A JOINT POWERS ENTITY - Page 8 CADocuments and Settings\tgreenUocal SettingsUemporary Internet Fi1es\01K87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc Adult and Children's Mental Health State of Idaho Department of Health and Welfare Mayor Dave Bieter City of Boise Commissioner Yzag_rre Ada County Mayor Tammy de Weerd City of Meridian Mayor Phil Bandy City of Eagle 3.03. In order to ensure cooperation and efficiency with other fund contributing interested parties in the Treasure Valley, who do not have a conflict of interest with the JPE or the operation of the Facility, the Board, in its discretion, may also elect ex -officio, non-voting members to the Board. 3.04. Board members shall not receive compensation for their service on the Board, but may be reimbursed by the JPE for reasonable expenses incurred in conducting the business of the Board when the expenses are not paid for or reimbursed by the employing Member Public Agencies. 3.05. The principal office of the JPE shall be established by the Board and shall be located within the County of Ada, City of Boise. The Board may change the principal office from one location to another within the County of Ada. Any change of address shall be noted by the Board but shall not be considered an amendment to this Agreement. 3.06. The Board shall meet at a location as may be designated by the Board. The time and place of regular meetings of the Board shall be determined by resolution adopted by the Board. A copy of such resolution shall be furnished to the Member Public Agencies. 3.07. In addition to regular meetings, the Board shall have an annual meeting at a location as may be designated by the Board on the second Monday of January of each year, or at such other time as the Board shall announce at least thirty (30) days in advance, for the purpose of setting the Annual Budget, electing officers and for the transaction of such other business as AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 9 CADocuments and Settings\tgreenTocal Settings\Temporary Internet Files\OLK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc may come before the Board. Notice of the annual meeting shall be given to all directors of the Board in accordance with Section 8.02. 3.08. Except as otherwise provided herein, a simple majority of the voting Board Seats present at a properly noticed meeting, shall constitute a quorum for purposes of transacting business. 3.09. Except as otherwise provided in this paragraph, a majority of the weighted votes of a quorum may adopt any motion, resolution, or order and take any other action appropriate to carry forward the objectives of the JPE pursuant to this Agreement: a) A two-thirds (2/3) vote of all the weighted votes is required for the selection of the Operator; b) A two-thirds (2/3) vote of all the weighted votes is required for approval of the Annual Budget as outline in Section 4.04 of this Agreement; C) A two-thirds (2/3) vote of all the weighted votes is required for any material change to this Agreement; d) A two-thirds (2/3) vote of all the weighted votes is required to terminate this Agreement; e) A two-thirds (2/3) vote of all the weighted votes is required to add new Member Public Agencies to the JPE; and f) A two-thirds (2/3) vote of all the weighted votes is required for expenditures in excess of those budgeted. 3.10 The Board shall designate a recording secretary to establish, distribute, and post agenda notices as required by law, keep the minutes of all open meetings of the Board, and cause AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 10 CADocuments and Settings\tgreenTocal SettingsUemporary Internet Fi1es\01K87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc a copy of such minutes to be forwarded to each Member Public Agency within a reasonable time after each meeting. 3.11. The Board shall elect a Chair and Vice -Chair on an annual basis for the purpose of conducting Board meetings and performing other duties as may be required. In order to be elected as Chair or Vice -Chair, the individual must be a designated representative of a Member Public Agency with voting rights. The Vice -Chair may carry out all the duties of the Chair in his absence. 3.12. The names and titles of the individuals constituting the initial officers and who are to serve until the first annual meeting of the Board held under the provisions of this Agreement are: l01F.Ruyl� TITLE Chairman Vice -Chairman 3.13. The Board may appoint an executive committee of not fewer than two voting Board members to serve at its pleasure, to act for it with respect to specifically delegated functions as established and set forth in the bylaws of the JPE. 3.14. The Board will select, appoint, and contract with an Operator. 3.15. All of the privileges and immunities from liability, exemption from laws, ordinances and rules, all relief, pension, disability, worker's compensation, and other benefits which apply to the activities or omissions of officials, officers, employees, volunteers, or agents of any of the Member Public Agencies when performing their respective functions for their respective Member Public Agency shall apply to such person(s) to the same degree and extent while they are assigned to the Board to perform and are performing any of the functions and other duties of the Board pursuant to authority granted by this Agreement. None of the officials, AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 11 CADocuments and Settings\tgreen\Local SettingsUempotary Internet Files\OLK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc officers, agents, volunteers, or employees of a Member Public Agency appointed to the Board or performing services at the direction of the Board shall be deemed by reason of their appointment or service to be employed by any of the other Member Public Agencies, the Operator, or the Board or be subject to any of the requirements of the other Member Public Agencies. 3.16. All meetings of the Board shall be governed under the provisions of the "Idaho Open Meeting Law," Idaho Code §§ 67-2340-2345. 3.18. All records of the JPE shall be maintained and provided and be subject to disclosure under the provisions of the Public Records Act, Idaho Code Sections 9-337 through 347. ARTICLE IV BUDGET AND DISBURSEMENTS 4.01. The Member Public Agencies have previously agreed to fund on a shared basis, through grants to the Boise City Housing Authority, the costs of acquiring real property and constructing the Facility through budgetary appropriations as follows: a) Department of Health and Welfare, State of Idaho - $500,000 Grant to Boise City Housing Authority. b) County of Ada - $250,000. c) The City of Boise — $1,035,000 CDBG Grant to the Boise City Housing Authority and devise of the real property located at 324 North Allumbaugh, Boise, Idaho. d) Boise City Housing Authority - $7,500. 4.02. Once construction is completed and the Facility is available to provide services to Eligible Recipients, the Member Public Agencies have agreed to request appropriations for the first fiscal years' Actual Annual Contribution to Operations prorated to the date within the Fiscal Year that the Facility is available to provide services as follows: AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 12 CADocuments and Settings4grecm\Local SettingsUemporuy Intemet Files\OLK87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc a) Department of Health and Welfare, State of Idaho - $900,000 to be used to operate an eight (8) bed psychiatric unit to provide stabilization and medical care to psychiatric patients suffering from a sub -acute mental health crisis for an average length of stay of 3 to 5 days. b) County of Ada - $250,000 c) The City of Boise — $240,000 d) The City of Eagle — $16,000 e) The City of Meridian — $52,000 4.03. In ensuing fiscal years, each Member Public Agency will determine, in its sole discretion, whether and in what amount it will request an appropriation for an Actual Annual Contribution to Operations. Each Member Public Agency's Actual Annual Contribution to Operations of the Facility is contingent upon appropriation by the governing body of each Member Public Agency of sufficient funds for that purpose. Each Member Public Agency retains the right to cease appropriations for the operations and maintenance of the Facility at the end of any fiscal year as determined by their respective governing authorities, provided, however, that a decision to cease appropriations shall be subject to the terms of Sections 6.02 and 6.05 below. 4.04. At the conclusion of each fiscal year, the Operator shall make a report to the Board regarding the excess or deficiency of revenues over (or under) expenditures. Such report shall include "budget to actual" comparisons based upon the previously adopted Annual Budget. The Operator shall prepare annually a proposed budget for the ensuing fiscal year that shall be submitted to the Board for consideration at least sixty (60) days prior to the Board's annual meeting. The Board shall review the proposed budget and shall approve and adopt an Annual Budget at the Board's annual meeting for the next Fiscal Year based upon the Operator's recommendations and pursuant to procedures developed by the Board. The Annual Budget shall set the Annual Proposed Contribution for each of the Member Public Agencies. The basis upon AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 13 CADocurnents and Settings\tgreenU oca1 SettingsUemporary Internet Files\0LK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc which each Annual Proposed Contribution is determined shall be set forth in the bylaws of the Association, provided that the Annual Proposed Contribution for the City of Meridian shall be calculated as a per capita fee of no more than one dollar ($1.00) applied to the most current City Limit Population Estimate published by the Community Planning Association of Southwest fro F1$713 4.05 All funds received by the Board, will be placed in an object interest bearing account, managed and held in trust by Ada County on behalf of all the Member Public Agencies. The receipt, transfer, or disbursement of such funds during the term of this Agreement shall be accounted for in accordance with generally accepted accounting principles. There shall be strict accountability of all funds. All revenues and expenditures shall be reported to the Board on a quarterly basis, unless otherwise required by the Board. 4.06. All expenditures within the approved Annual Budget shall be made upon the approval of the Board in accordance with the rules, policies, and procedures adopted by the Board. No expenditure in excess of those budgeted shall be made without first obtaining approval from the Board upon a two-thirds (2/3) vote of all the weighted votes and the budget shall thereafter be revised and amended. 4.07. The records and accounts of funds held by Ada County shall be audited annually by an independent certified public accountant and any cost of the audit shall be paid by the JPE. Copies of such audit report shall be filed with each Member Public Agency no later than fifteen (15) days after receipt of said audit by Ada County. ARTICLE V LIABILITIES 5.01. Except as provided in Section 5.05, the Member Public Agencies intend to be fully protected from any loss, injury, liability, damage, claim, lawsuit, cost, or expense arising AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 14 CADocuments and Settings\tgreen\Local Settings\Temporary Internet Fi1es\0LK87\R-434-08 Joint Poweis Agreement_Detox (3) (2).doc • 0 out of, or in any way related to, the performance of this Agreement. Accordingly, the provisions of this Agreement should be broadly construed in favor of protection for the Member Public Agencies and interpreted to provide the fullest possible protection to the Member Public Agencies and Member Public Agency's officials, officers, agents, volunteers, and employees. 5.02. The Member Public Agencies intend to contract with an Operator that agrees to be solely responsible for and retain all debts, liabilities, and other obligations for all activities of the Facility. Further, the Operator must maintain sufficient insurance coverage in effect at all times to cover any such claim, loss, liability, or obligation, as recommended by and approved by the Board. 5.03. Except as provided in Section 5.05, the Member Public Agencies intend to contract with an Operator that agrees to protect, defend, indemnify, and hold free and harmless the Member Public Agencies, the JPE, the Board, and their respective elected and appointed boards, officials, officers, agents, volunteers, and employees from and against any and all liabilities, damages, loss, cost, claims, expenses, actions, or proceedings of any kind or nature caused by the Operator or employees of Operator, including, but not by way of limitation, injury or death of any person, injury or damage to any property, including consequential damages and attorney's fees and costs, resulting or arising out of or in any way connected with the negligent acts or failure to act in the course and scope of carrying out their responsibilities in the performance of their duties. In addition, and without limiting the foregoing indemnification obligation, the Operator must maintain sufficient insurance coverage in effect at all times as recommended by the Board, to cover any such damage claim, loss, cost, expense, action, proceeding, liability, or obligation which insurance must also identify the Member Public Agencies and JPE as additional insureds and loss payees. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 15 CADocuments and Settings\tgreen\Local SettingsUemporary Internet Files\OLK87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc 5.05. Member Public Agencies shall be responsible for the continued provision of worker's compensation coverage for the officers or employees of the Member Public Agencies that serve as Board members. In this regard, each Member Public Agency shall defend, indemnify, and hold harmless the Operator and any other Member Public Agencies, and their respective officials officers, employees, contractors, agents, and representatives with respect to any claim, loss, liability, damage, lawsuit, cost, or expense, including attorney's fees and costs, that arises out of, or is in any way related, to any industrial/worker compensation injury sustained by an officer or employee of the indemnifying Member Public Agency during the performance of service on the Board under this Agreement. 5.06. The Member Public Agencies will contract with an Operator that agrees to employ the principles of sound risk management in its operations. Risks of loss shall be identified, evaluated, and treated in a manner that protects the JPE, the Board, and each Member Public Agency from adverse financial consequences. This may be accomplished in part through the purchase of appropriate commercial insurance. 5.07. The Operator shall act in an advisory capacity to the Board to provide guidance in the area of risk management, loss control, insurance procurement, and claims management. The Operator will be responsible for maintaining the original insurance policies and other risk management and insurance documents. Copies of the original insurance policies and other risk management and insurance documents must be provided to the Board within 10 days of executing the contract identified in Paragraph 5.06. 5.08. During the term of this Agreement, the Member Public Agencies will contract with an Operator that agrees to purchase and maintain sufficient amounts of commercial insurance coverage. The types, limits, retention levels, deductibles, policy forms, and carriers AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 16 CADocuments and Settings\tgreen\Local Settingffemporary Internet Fi1es\0I.K87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc 0 0 providing the above required insurance coverage's shall be recommended by the Operator to the Board for its approval, consistent with this Agreement. The Board may also seek other input prior to making the insurance requirement determination. 5.09 Ada County shall protect, defend, indemnify, and hold free and harmless the other Member Public Agencies and their respective elected and appointed boards, officials, officers, agents, volunteers, and employees from and against any and all liabilities, damages, loss, cost, claims, expenses, actions, or proceedings of any kind or nature caused by Ada County or employees of Ada County, including, but not by way of limitation, injury or death of any person, injury or damage to any property, including consequential damages and attorney's fees and costs, resulting or arising out of or in any way connected with the negligent acts or failure to act in the course and scope of carrying out the responsibilities in the performance of its duties to the JPE under Sections 2.08 and 4.05. ARTICLE VI ADMISSION AND WITHDRAWAL OF MEMBER PUBLIC AGENCIES 6.01. Additional public agencies may become signatories to this Agreement and Member Public Agencies of the JPE upon such terms and conditions as are determined by the Board and upon a two-thirds (2/3) vote of all the weighted votes. 6.02. Subject to paragraph 6.05, Member Public Agencies have the right to voluntarily withdraw from this Agreement, the JPE, or the Board at any time, in their sole discretion. 6.03. Member Public Agencies shall involuntarily withdraw from this Agreement and resign from the JPE and the Board, when a Member Public Agency fails to duly budget and appropriate, from revenues legally available to it for the ensuing fiscal year, its Annual Proposed Contribution. With the exception of the State of Idaho, Department of Health and Welfare, each AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 17 CADocuments and Settings\tgreen\L.oca1 SettingsUempormy Internet Files\0LK87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc 0 0 Signatory's annual renewal of this Agreement shall be deemed to be exercised by a Member Public Agency upon the adoption by September 15 of any year, of a budget for the ensuing fiscal year, duly budgeting and appropriating the amount of money required to meet the Annual Proposed Contribution established by the Board for the ensuing fiscal year. The State of Idaho, Department of Health and Welfare's annual renewal of this Agreement shall be deemed to be exercised upon the adoption by the Legislature and signature of the Governor of any year, of a budget of the ensuing fiscal year, duly budgeting and appropriating the amount of money required to meet the Annual Proposed Contribution payable by the State of Idaho established by the Board for the ensuing fiscal year. Within twenty (20) days following the adoption of a budget duly budgeting and appropriating said funds of the ensuing year, each Signatory shall deliver to the Board a written statement certifying that it has duly budgeted and appropriated said funds for the ensuing fiscal year, which written statement shall be accompanied by a copy of the budget so adopted and a certified copy of the resolution or other official action of the governing board or authorized executive adopting said budget and appropriating said funds. The due appropriation of funds as aforesaid shall constitute a valid and enforceable obligation of the Signatory for the payment of such funds for the ensuing fiscal year for purposes specified. 6.04. In the case of a voluntary withdrawal, written notice shall be given at least sixty - days (60) days prior to the effective date of withdrawal except that such notice requirement may be shortened (i) by unanimous approval of the Board members present at the meeting at which the Board considers shortening the notice requirement, or (ii) upon breach of this Agreement by the Board or any Member Public Agency, in which case the withdrawing Member Public Agency may withdraw effective at any time. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 18 CADocuments and Settings\tgreen\L.ocal SettingsUemporary Internet Files\OLK87\R434-08_Joint Powers Agreement_Detox (3) (2).doc 6.05. Neither voluntary nor involuntary withdrawal shall relieve the withdrawing Member Public Agency of its obligations for Actual Annual Contributions to Operations already appropriated in the fiscal year prior to the effective date of the Member Public Agency's withdrawal. ARTICLE VII TERMINATION AND DISPOSITION OF ASSETS 7.01. The JPE shall continue to exist and exercise the powers herein until this Agreement is terminated by a vote of two-thirds (2/3) of all the weighted votes; provided, however, that no termination shall be complete and final until the Operator has satisfactorily disposed of all financial obligations and claims, distributed all assets, and performed all other functions deemed necessary by the Board to conclude the affairs of the Association. 7.02. Termination shall occur upon: a) The written consent of two-thirds (2/3) of all the weighted votes; or b) Upon the withdrawal from the Board of a sufficient number of the Member Public Agencies that results in a lack of effectiveness as determined by a two-thirds vote of the remaining Board members; 7.03. In the event of the termination of this Agreement, any funds remaining following the discharge of all obligations shall be disposed of by returning to each current Member Public Agency of the Association immediately prior to the termination of this Agreement, a share of such funds proportionate to the contribution made to the Association by said Member Public Agency in the fiscal year immediately prior to the termination of this Agreement. 7.04. Notwithstanding any other provisions of the Agreement, the Member Public Agencies agree to abide by the following procedure for selling of assets in the event the Agreement is terminated unless an alternate method of dissolution is required by the funding or AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 19 CADocuments and Settings\tgreen\Local Settings\Temporary Internet Fi1es\01K87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc 0 0 origin or otherwise by law. The assets shall be given a fair market value by an appraiser agreed upon by the Board. Before the assets are sold on the open market, the Member Public Agencies each shall have the right to purchase the equipment at a price and under terms as agreed upon by the Board which may include a financing arrangement for the purchaser to allow for a transition period after the termination of this Agreement. If an agreement cannot be reached concerning a purchase of the assets, then they shall be sold on the open market. Proceeds from the sale of assets upon termination of the Agreement shall be distributed to the Member Public Agencies in a manner consistent with the cost-sharing format outlined in Paragraph 7.03 of this Agreement. ARTICLE VIII MISCELLANEOUS 8.01. This Agreement may be materially amended upon a two-thirds (2/3) vote of all the weighted votes; provided, however, that no amendment may be made that would adversely affect the interests of the owners of bonds, letters of credit, or other financial obligations of the Association. 8.02. Any notice or instrument required to be given or delivered shall be provided by depositing the same in any United States Post Office, registered or certified, postage prepaid, addressed to the Member Public Agencies, at the following address: 8.02.1 Ada County Attn. Board of Ada County Commissioners 200 W. Front Boise, ID 83702 8.02.2 City of Boise 150 N. Capitol Blvd. P.O. Box 500 Boise, ID 83701 8.02.3 City of Eagle 310 E. State Street P.O. Box 477 AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 20 CADocuments and Settings\tgreen\Local Settings\Temporary Internet Files\OLK87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc 0 Eagle, ID 83616 8.02.4 City of Meridian 33 IE. Idaho Meridian, ID 83642 8.02.5 Boise City Housing Authority 1276 River Street, Suite 300 Boise, ID 83702 8.02.6 Director, Department of Health and Welfare 450 West State Street Boise, ID 83720-0036 0 Any notice so given shall be deemed to have been received by the Member Public Agency to whom the same is addressed at the expiration of five (5) days after deposit of the same in the United States Post Office. Any Member Public Agency may change the address or designee to whom notices shall thereafter be given upon five (5) days prior written notice to the other Member Public Agencies in the manner set forth in above. 8.03. This Agreement shall be effective upon the date stated on page one of this Agreement. 8.04. Member Public Agencies by being Signatories to this Agreement, do not waive any immunities or limitations of liability provided to them, the state of Idaho or their respective employees by any law of this state or nation. No official, officer or employee of the Operator or any Member Public Agency shall have any financial interest, direct or indirect, in the JPE or the Facility. Nor shall any such officer or employee participate in any decision relating to the JPE or the Facility that affects his or her financial interests or those of a corporation, partnership, or association in which he or she is directly or indirectly interested, in violation of any State law or regulation. AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 21 CADocuments and Settings\tgreen\L.ocal Settings\Temporary Internet Files\OLK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc 0 0 8.05. Any unresolved controversy or claim between any Member Public Agencies, or between any such Member Public Agency or Member Public Agencies and the Operator, or to any claims, disputes, demands, differences, controversies, or misunderstandings arising under, out of, or in relation to this Agreement, shall be submitted to mediation. The Member Public Agency desiring to initiate mediation shall give notice of its intention to every other Member Agency and the Operator. Such notice shall designate such other Member Public Agencies as the initiating Member Public Agency intends to have bound by any award made therein. Each Member Public Agency involved in the mediation shall bear its own legal costs, including attorney fees. 8.06. If any one or more of the terms, provisions, sections, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable or void for any reason whatsoever by a court of competent jurisdiction, each and all of the remaining terms, provisions, sections, promises, covenants and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. 8.07. This Agreement shall be binding upon and shall inure to the benefit of the successors of the Member Public Agencies hereto. 8.08. A Member Public Agency shall not assign any rights or obligations under this Agreement without the written consent of all other Member Public Agencies. 8.09. The governing authorities of the Member Public Agencies enumerated herein have each authorized execution of this Agreement, as evidenced by the authorized signatures below, respectively. 8.10. This Agreement, supersedes any and all other agreements whether oral or written, between the Signatories hereto with respect to the subject matter hereof and contains all of the AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 22 CADocuments and Settings4green\Local Settings\Temporary Internet Files\OLK87\R-434-08 Joint Powers Agreement_Detox (3) (2).doc covenants and agreements between the parties with respect to said matter, and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement or modification of this Agreement shall be effective only if executed in writing and signed by the all the Member Public Agencies, hereto. 8.11. This Agreement is perpetual unless terminated or dissolved as hereinbefore provided. 8.12. This Agreement shall be governed and interpreted in accordance with the laws of the State of Idaho. 8.13. It is anticipated that there will be other public agencies joining as Member Public Agencies of the JPE who will be required to sign as Signatories to this Agreement as a joint exercise of their powers and there shall be prepared a separate signature page for each such public agency, the original of which shall upon approval of the Board be appended to this Agreement. CITY OF BOISE By: Dave Bieter, Mayor ADA COUNTY By: Commissioner By: Commissioner Dated: Dated: Dated: AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 23 CADocuments and SMmgs\tgreen\Local Settmgffemporary Internet Files\OLK87\R-434-08_Joint Powers Agreement_Detox (3) (2).doc Lo Dated: Commissioner CITY OF EAGLE Dated: Phil Bandy, Mayor CITY OF MERIDIAN Dated: Tammy de Weerd, Mayor STATE OF IDAHO DEPARTMENT OF HEALTH AND WELFARE Dated: Richard M. Armstrong, Director AGREEMENT ESTABLISHING A JOINT POWERS ENTITY - Page 24 C:\Documents and Settings\tgreen\Local SettingsUemporary Internet Fi1es\01K87\R434-08 Joint Powers Agreement_Detox (3) (2).doc r: December 12, 2008 0 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -E REQUEST Proposed Idaho Power Transformer Enclosure in Centennial Park AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See alfached /J-�- xa� 0111- Ili/ &?o0- Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. •� . a .. •� A-im, 5 0 I!-X4 Arlin Smith Senior Distribution Designer Office (208) 988-8498 FAX (208) 433-4748 December 08, 2008 Lightyear Development Inc. 372 S. Eagle Road. Box 378 Eagle, Id. 83616 Re: Meridian Hub Overhead Powerline Relocation To Whom It May Concern: Regarding the issue with relocating the Overhead Powerline to Underground in the Alley between 2nd Street East and 3rd Street East between Idaho and Broadway. In order to accommodate the new and existing underground utilities in this area and the anticipation for growth on this block. Idaho Power requires a high voltage junction box (3 Phase Sector) to feed a single Phase Transformer which feeds the existing meter in the Park and the existing service at Audio Electronics building (722 E. 2nd Street). The 3 Phase Sector will also feed the new transformer located on the Meridian Hub Property, as well as The Meridian Masonic Bldg. located at the Southeast comer of Idaho and 2nd Street. The 3 Phase Sector will also feed down the alley to the West and than back up a pole to pick up the Existing Overhead Services. The very limited space in the alley makes the park a logical place to install these facilities. With the Idaho Power Facilities at this location accessiblity for maintenace and replacement can be achieved. Lightyear Development has came up with a design for a wall to hide these 2 Devices from the Park's view (see design pictures attached). Idaho Power requires an Underground Utility Easement for an area of about 10' X 22' on the South side of the Park to accommodate these Utilities. (See Idaho Power detail picture attached) Please call if you have any questions. Sincerely, Arlin Smith Senior Distribution Designer (208) 388-5438 OVERVIEW OF DEVICES IN THE PARK i SES," C� m. f INSIDE DEMINSIONS OF WALL 6' DEEP X 21' LONG 99 99 Work Order Number: Deta 1 l North W TE ` 88 N0 SCALE Idaho Power Company Work Order Detail Map • Monday, December 7, 2008 E Mayors Youth Advisory Council Regular Meeting Minutes Meridian City Hall Right Conference Room Members in attendance: Nicole Foster, Kris Kezar, Kristine Nussbaum, Taylor Paulson, Lindsey Urban, Brynn Seegmiller, Ethan Seegmiller, Natalie Seegmiller, Amanda Wilder, Devin Tomczak, Lyndsey Deatry, Aubrey Grant, Julia Upchurch, Ashley Williams, Alycia Giesler, Samantha Waters, Matt Weigel, Morgan Bailey, Austin Munson, Janelle de Weerd, Chris Sigrist, Becca Henderson, Bonnie Metcalf, Brady Fuller, Danyelle Harbauer, Eli Nary, Jessi Olsen, Jimmy Mancera, Kandace Seely, Keiji Jones, Madeline Pifher, Naomi Motley, Shelby Guthrie, Tyler Schnur, Umber Kohl! Others in Attendance: Shelly Houston, Tammy de Weerd, Robert Simison, Bill Nary The meeting was called to order at 7:01 Approval of the Minutes from Last Meeting Julia moved to approve the minutes from the November 23rd, 2008, Taylor seconded. Adoption of the Agenda Madeline moved to adopt agenda, Bonnie Seconded. Informational/Action Items 1. Gift Exchange for Next Meeting: Due to the holidays, we are moving the second meeting for the month of December to next week, December 15'h 2008. We are going to have a party at that meeting and also participate in a gift exchange. Please bring a gift of no more than $5 and also a plate of goodies to share with everyone in the group. 2. Tree Lighting Ceremony/Parade: Last Friday we had the Tree Lighting Ceremony at Generations Plaza and it turned out to be a huge success. Also, on Saturday Meridian had its annual Christmas Parade. Members of the council helped pass out candy canes to little kids in the crowd. Thanks to everyone who helped! 3. Youth Summit Meeting: In January, the executive council is planning on meeting with the other youth councils from other cities within the valley. This will be to help generate ideas for volunteer opportunities based on what another council has done. Currently, we are only planning on inviting the executive council. However, if you are passionate about attending this meeting, please contact a member from the executive council and we would love to have you there! 4. Meridian City Attorney/Human Resources Presentation: Bill Nary came to talk to us about what he does for the city of Meridian. The Human Resources Department and City Attorney is liable for making sure all actions that deal with the city of Meridian are done • 0 legally and ethically. They also are responsible for staffing city positions. Part time jobs are available to high school students during the summer if you would like to help with the Parks Department. You can apply online or in person. Subcommittee Updates: 1. Government Affairs: There will not be a meeting for this subcommittee next week due to the Christmas party. In the next few months, they are planning to attend a city council meeting so if you are interested please attend Government Affairs subcommittee meetings. 2. Special Olympics: There will be a meeting next week after the Christmas party to discuss our ideas for the torch run and decide what events we would like to be present. 3. Idaho Meth Project: There is a meeting this Thursday at 4:00. At the last meeting, they are going to do another fundraising dinner similar to the one we did last year known as "Brick by Brick, Step by Step." On January 6t', the council has the opportunity to help out here at City Hall at 9:00 for the press release to start off the beginning of the Idaho Meth Project. You will need to miss some school, however, you can have the mayor's office call you in and excuse you. On January 20th, they are having a practice conference at Centennial. 4. Rachel's Challenge: They had a meeting prior to the regular meeting. 40 elementary schools have already signed up to participate in the second phase of Rachel's Challenge. They are working to involve several more schools including the high schools and middle schools in the valley to participate in this event as well. The next meeting will be in January. 5. Backpack for Kids: There was a meeting held directly after the regular meeting. We are going to wait until after Christmas break to start the food drive. They are looking to make it a contest between schools or city offices. Adjourn Meeting: Taylor moved to adjourn the meeting at 7:41 p.m., Eli seconded. Next Meeting: Monday, December 15, 7:00 at the Meridian City Hall 0 Tara Green From: Ted Baird Sent: Wednesday, December 03, 2008 2:25 PM To: Tara Green; Jaycee Holman Cc: Bill Nary; Steve Siddoway Subject: FW: Idaho Power request for easement in Centennial Park Follow Up Flag: Follow up Flag Status: Green Attachments: centennial pars transformer enclosure.PDF 0 Page 1 of 5 Agenda Item for the 12/16 workshop: Parks Department Report re: Proposed Idaho Power Transformer Enclosure in Centennial Park. Please include this email and attachments in the Council packet. Thanks. From: Mike McCabe [mailto:mike@lightyeardevelopment.com] Sent: Wednesday, December 03, 2008 11:59 AM To: Ted Baird Cc: Bill Nary; Steve Siddoway; Shaun Wardle; Walt Lindgren Subject: RE: Idaho Power request for easement in Centennial Park Ted, I will plan to be there and present to the city council. Thank you for the follow up. It was Idaho Power that told us those existing conduits were for a future restroom. I will get more history on that information. thx! :E R Mike McCabe Voice Mail: 208-288-0123 ( Fax: 425-749-7687 Email: mike lightyeardevelopment.com Web: www.iighiyeardevelopment.com CONFIDENTIALITY NOTICE: This transmission is intended only for the use of the individual(s) named as recipients. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents, or take any action in reliance on the information it contains. From: Ted Baird [mailto:tbaird@meridiancity.org] Sent: Wednesday, December 03, 2008 10:33 AM To: Mike McCabe Cc: Bill Nary; Steve Siddoway; Shaun Wardle Subject: RE: Idaho Power request for easement in Centennial Park Mike: The City Council would like to have a discussion about this matter at their December 16th workshop meeting, which will begin at bpm. Please be prepared to present your case for this item. Of particular interest to the City Council will be why this location was chosen, how the City benefits, and what offset can be offered for the 12/12/2008 0 . Page 2 of 5 loss of greenspace in the park. Also, this is the first that we have heard about any restrooms planned for this park. Now that the former Boys and Girls Club building will be used for park and recreation programs, there will probably not be a need to construct restrooms in the park for the foreseeable future. From: Mike McCabe [mailto:mike@lightyeardevelopment.com] Sent: Friday, November 28, 2008 6:42 AM To: Ted Baird Subject: RE: Idaho Power request for easement in Centennial Park Ted, Is the city council meeting at night or during the day? thx! i, HERR. Mike McCabe Voice Mail: 208-238-0123 1 Fax: 425-749-7687 Email: mike lightyeardevelopment.com Web: www.lighlyeardevelopment.com CONFIDENTIALITY NOTICE: This transmission is intended only for the use of the individual(s) named as recipients. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents, or take any action in reliance on the information it contains. From: Ted Baird[mailto:tbaird@meridiancity.org] Sent: Wednesday, November 26, 2008 2:56 PM To: Mike McCabe Subject: RE: Idaho Power request for easement in Centennial Park You should also know that the easement document needs to go on a City Council agenda for approval. If the City approves your proposal and we have the easement to submit to the clerk by December 11th, it can be on the City Council agenda for the December 16th meeting. From: Mike McCabe [mailto:milce@lightyeardevelopment.com] Sent: Wednesday, November 26, 2008 2:54 PM To: Ted Baird Cc: Shaun Wardle Subject: RE: Idaho Power request for easement in Centennial Park I will let Idaho Power know. thx! 12/12/2008 0 0 Page 3 of 5 Mike McCabe Voice Mail: 208-288-01231 Fax: 425-749-7687 Email: mike@lightyeardevelopment.com Web: www.lightyeardevelopment.com CONFIDENTIALITY NOTICE: This transmission is intended only for the use of the individual(s) named as recipients. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents, or take any action in reliance on the information it contains. From: Ted Baird [mailto:tbaird@meridiancity.org] Sent: Wednesday, November 26, 2008 2:43 PM To: Mike McCabe Subject: RE: Idaho Power request for easement in Centennial Park I will try to have a discussion with the City Council on Tuesday evening and get back to you by Wednesday next week. Will that be soon enough? From: Mike McCabe [mailto:mike@lightyeardevelopment.com] Sent: Wednesday, November 26, 2008 2:41 PM To: Ted Baird Subject: RE: Idaho Power request for easement in Centennial Park Kelly at Rennison-Fodrea was waiting for the city to approve the plan and then he will draft the easement. He did not want to have to draft it twice in case there were changes. We can get that done quickly if you need it. thx! "ERR Mike McCabe Voice Mail: 208-288-01231 Fax: 425-749-7687 Email: mike@lightyeardevelopment.com Web: www.lightyeardevelopment.com CONFIDENTIALITY NOTICE: This transmission is intended only for the use of the individual(s) named as recipients. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents, or take any action in reliance on the information it contains. From: Ted Baird[mailto:tbaird@meridiancity.org] Sent: Wednesday, November 26, 2008 2:34 PM To: Mike McCabe Subject: RE: Idaho Power request for easement in Centennial Park 12/12/2008 0 0 Page 4of5 Mike: Thanks for your reply. We will discuss this internally and quickly reach a consensus on how to proceed. Shaun provided me with the design documents, but I have not seen an actual easement document from Idaho Power. Do you know if one has been prepared? Ted Baird From: Mike McCabe [mailto:mike@lightyeardevelopment.com] Sent: Wednesday, November 26, 2008 2:29 PM To: Shaun Wardle; Ted Baird Cc: Tammy de Weerd; Steve Siddoway Subject: RE: Idaho Power request for easement in Centennial Park Ted, I am the developer of The Flub project. I have been working with Idaho Power for some time to remove the power poles in the alley and relocate the utilities underground. MDC is sharing in the costs to relocate the utilities to provide for future development in the area and to start getting the utilities underground. Late in the process Idaho Power changed the design and required an "area" or enclosure to place a sector and a transformer in the park. It is our understanding the exiting conduit and power stubbed on the park site is for a future restroom facility. Some structure will eventually be built on this site. Our parking lot design does not have room for these devises and Idaho power needs the space to feed power to the two buildings to north of our project and to have capacity for future developments. The transformer for our building will be on our property. I have provided my comments and suggestions to your questions below in red. Please review and let me know if you need any additional information. I may be reached at 724-4343. This issue is time sensitive as Idaho Power is ready to start but needs the easement on the park before the work may begin. Your prompt attention to this matter will be greatly appreciated. thx! MEHH i' y E Mike McCabe Voice Mail: 208-288-0123 Fax: 425-749-7687 Email: mike -_li4htyeardevelopment.com Web: www.lighlyeardevelopment.com CONFIDENTIALITY NOTICE: This transmission is intended only for the use of the individual(s) named as recipients. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents, or take any action in reliance on the information it contains. From: Shaun Wardle [mailto:shaunwardie@meridiandevelopmentcorp.com] Sent: Wednesday, November 26, 2008 10:24 AM 12/12/2008 0 0 Page 5 of 5 To: Mike McCabe Subject: FW: Idaho Power request for easement in Centennial Park From: Ted Baird [mailto:tbaird@meridiancity.org] Sent: Tuesday, November 25, 2008 1:20 PM To: Shaun Wardle Cc: Steve Siddoway; Bill Nary Subject: Idaho Power request for easement in Centennial Park Shaun: I have reviewed the materials you provided from The Hub and Idaho Power regarding the proposed transformer enclosure at the southerly boundary of Centennial Park. I have some questions: 1. Why was this location chosen? (Does the location of the existing electrical box dictate this location in the park to serve the development across the alley)? As stated above Idaho Power needs to provide power for the future park restrooms, the two buildings north of our project and for future development in the area. 2. What is the amount of the proposed compensation to the City of Meridian for the loss of greenspace resulting from the 6' x 21' block wall? We were not anticipating any compensation to the city other than the value of the enclosure. We were proposing to pay for the enclosure with the alley utility project. 3. Will Idaho Power be maintaining the block wall, including graffiti removal? No, Idaho Power and I were expecting the enclosure would become the property of the city of Meridian. We are open to other design options if you think they would work better for the city. We tied the design to the masonry trash enclosure we will build across the alley. We could use chain link, ornamental iron and landscaping to enclosure this area. That may look more attractive and avoid the graffiti issues? Please let me know what you would prefer. No virus found in this incoming message. Checked by AVG - http://www.avg.com Version: 8.0.175 / Virus Database: 270.9.10/1812 - Release Date: 11/26/2008 8:53 AM No virus found in this incoming message. Checked by AVG - http://www.avg.com Version: 8.0.175 / Virus Database: 270.9.10/1812 - Release Date: 11/26/2008 8:53 AM No virus found in this incoming message. Checked by AVG - http://www.avg.com Version: 8.0.175 / Virus Database: 270.9.10/1812 - Release Date: 11/26/2008 8:53 AM No virus found in this incoming message. Checked by AVG - http://www.avg.com Version: 8.0.175 / Virus Database: 270.9.10/1812 - Release Date: 11/26/2008 8:53 AM No virus found in this incoming message. 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Svaw cmanoio 3H1 h'iindauvo 3.LON 3SVSld SHU d0 MHOM 3Hl Sa31itl H013NS SIHI ON H313NS flLMPI `UI31ppm 9msopu3 JGMOd oyepI .D -4=.E :--ndos - ON sor 80'8!.' L !. ��dO &."c ("dAJ) dVO -I-lVM 3AIJON00 (NOESIDMId) 'I'1dM 'n'w'o ns 06 T -nvm -n'w'o 'o'1 ('dill.) dV3 -IWM 313HONO31S` D-3Md • Photo Exhibit #1: Existing Alley Conditions (looking from the east toward E. Second Street) • Photo Exhibit #2: Existing Alley Conditions (looking from the east -detail) 0 Photo Exhibit #3: Existing Alley Conditions (looking from the south at Broadway) • 0 ROUNDED CONCRETE CAP 6" STD. STEEL PIPE FILLED w/ CONCRETE - PAINT (2) COATS "TRAFFIC YELLOW" CEMENT WASH SLOPE 1" ABOVE GRADING FINISH PAVING c4 I• ° I 2'-0" DIA. CONCRETE FOUNDATION ■ ■ PIPE BOLLARD (TYP.) 11/2"=11-0" Johnson rcitt �7 W ci x• cr c� 0 �a DATE: 11.18.08 JOB NO. - SCALE: 1/2"=1'-0" Idaho Power Enclosure Meridian, Idaho SKETCH NO. S f \-6 THIS SKETCH ALTERS THE WORK OF THIS PROJECT. PLEASE NOTE CAREFULLY THE CLOUDED AREAS AS REVISED. REF. SHTS.: - Johnson rcitt �7 W ci x• cr c� 0 �a CJ • PRE -CAST CONCRETE WALL CAP (TYP.) T.O. C.M.U. WALL 8" C.M.U. WALL (PRECISION) CONCRETE WALL CAP (TYP.) 3"=1'-0" JohnsopArchitects DATE: 11.18.08 Idaho Power Enclosure JOB NO. - SCALE: 3"=1'-0" Meridian, Idaho SKETCH NO. S I \-7 THIS SKETCH ALTERS THE WORK OF THIS PROJECT. PLEASE NOTE CAREFULLY THE CLOUDED AREAS AS REVISED. REF. SHTS.: JohnsopArchitects 0 8" CMU WALL (TYP.): MFR: BASALITE TYPE: PRECISION COLOR: CANYON RUST 8"x8"x16" CMU WALL 21,-4" PIPE BOLLARD QWEST PHONE NEW RAISED CONC. RE: SK -6 (TYP.) PEDESTAL TRANSFORMER PAD (APPROX. 12"x12") SINGLE PHASE TRANSFORMER 3 PHASE SECTOR BOX io 1'-10" 0 PIPE BOLLARD RE: SK -6 (TYP.) N EDGE OF ALLEYS 2'-0" 5'-0" 2'-0" T-2" ENCLOSURE PLAN 1 /4"=V-0" N 0 5'-0" Idaho Power Enclosure Meridian, Idaho DATE: 11.18.08 JOB NO. - SCALE: 1/4"=1'-0" SKETCH NO. S K-1 THIS SKETCH ALTERS THE WORK OF THIS PROJECT. PLEASE NOTE CAREFULLY THE CLOUDED AREAS AS REVISED. REF. SHTS.: - 5" PIPE BOLLARD RE: SK -6 (TYP.) 4" CONC. SLAB w/ 6x6 W1.4xW1.4 OVER 4" GRANU- LAR BASE. (E) ELEC. BOX PIPE BOLLARD RE: SK -6 (TYP.) Johnson rcitet 0 n m :ea w c, a c� CONCRETE CAP RE: SK -7 (TYP.) 8"x8"x16" CMU WALL OL RE: SK -5 T.O. CMU PIPE BOLLARD RE: SK -6 (TYP.) • 0 8" CMU WALL (TYP.): MFR: BASALITE TYPE: PRECISION COLOR: CANYON RUST QWEST PHONE PEDESTAL (APPROX. 12"x12") SK -5 SINGLE PHASE TRANSFORMER (E) ELEC. BOX NEW RAISED CONC. TRANSFORMER PAD 3 PHASE SECTOR BOX ENCLOSURE ELEV. - FRONT 1/4"_V Johnson rcitcts T m C7 f� f> 0 0 DATE: 11.18.08 JOB NO. - SCALE: 1/4"=T-0" Idaho Power Enclosure Meridian, Idaho SKETCH NO. S K-2 THIS SKETCH ALTERS THE WORK OF THIS PROJECT. PLEASE NOTE CAREFULLY THE CLOUDED AREAS AS REVISED. REF. SHTS.: - Johnson rcitcts T m C7 f� f> 0 0 0 z C) (3) #5 HORIZ. C7 Z z z #5 VERT. @ co 48" O.C. w O U 00 EXPANSION JOINT • PRECAST CONCRETE CAP w/ SLOPE ON EA. SIDE 8x8x16 CMU WALL (TYP.) RE: ELEVATIONS ENCLOSURE WALL SECTION 3/4"=1'-0" DATE: 11.18.08 001 , GO Idaho Power Enclosure #5 DOWELS SKETCH NO. S K-5 @ 48" O.C. ' ` 1 .k . 11..E x:...... 17 REVISED. ALT. HOOKS ZD S CV Le b' 4" CONCRETE SLAB 5" 48" ` ._ 5" w/ 6x6 W1.4xW1.4 f' Gt OVER 4" GRANULAR BASE. o 1 (2) #5 X CONT. `' :4 •: u' CONCRETE FOUNDATION ENCLOSURE WALL SECTION 3/4"=1'-0" JohnsopArchitects 0 m r> 47 rs c> i i� DATE: 11.18.08 JOB NO. - SCALE: 3/4"=1'-0" Idaho Power Enclosure Meridian, Idaho SKETCH NO. S K-5 THIS SKETCH ALTERS THE WORK OF THIS PROJECT. PLEASE NOTE CAREFULLY THE CLOUDED AREAS AS REVISED. REF. SHTS.: - JohnsopArchitects 0 m r> 47 rs c> i i� E 8" CMU WALL (TYP.): MFR: BASALITE TYPE: PRECISION COLOR: CANYON RUST • CONCRETE CAP RE: SK -7 (TYP.) 8"x8"x16" CMU WALL RE: SK -5 L T.O. CMU PIPE BOLLARD RE: SK -6 (TYP.) ENCLOSURE ELEV. -RIGHT (LEFT, OPP.) 1/4"=V-0" Idaho Power Enclosure Meridian, Idaho DATE: 11.18.08 JOB NO. - TSCALE: 1/4"=1'-0" SKETCH NO. v K—T THIS SKETCH ALTERS THE WORK OF THIS PROJECT. PLEASE NOTE CAREFULLY THE CLOUDED AREAS AS REVISED. REF. SHTS.: - Johnsop rchite is TTI0 z 0 CONCRE RE: SK -7 8"x8"x16" CMU WA RE: SK -5 T.O. CML PIPE BO! RE: SK -6 0 0 8" CMU WALL (TYP.): MFR: BASALITE TYPE: PRECISION COLOR: CANYON RUST MDV V C JLl\D ENCLOSURE ELEV. - REAR 1/4"-1' Idaho Power Enclosure Meridian, Idaho DATE: 11. 18.08 JOB NO. - SCALE: 1/4"=1'-0" SKETCH NO. S K-3 THIS SKETCH ALTERS THE WORK OF THIS PROJECT. PLEASE NOTE CAREFULLY THE CLOUDED AREAS AS REVISED. REF. SHTS.: — Johnsop rc ite is 0 m (d? ttt 0 z c� 0 s� 0 0 Y. MWCm: nCMSmMMnI■ u..„• uuu.0 ■r- ... men pli 4 m v 30"GI 0 I c� N C) d� D UP A CO D x PCW I 0.'0 =O:jiO 00D > W Ln X C 'in cp • n c D Am jo cmev 20 30"GI +s z � 0 m v 30"GI 0 I c� N C) d� D UP A CO D x PCW I 0.'0 =O:jiO 00D > W Ln X C 'in cp • n c D Am jo cmev 20 30"GI 0 I For County Recorder's Use Only Easement --Organization and "Grantor(s)", of County, State of , do hereby grant and convey to IDAHO POWER COMPANY, a Corporation, with its principal office located at 1221 W. Idaho Street, Boise, Idaho, 83702 (P.O. Box 70, Boise, ID 83707), its licensees, successors, and assigns, (collectively, "Grantee"), for One Dollar and other valuable considerations, the receipt and sufficiency of which is hereby acknowledged, a permanent and perpetual eafiement and right of way, at all times sufficient in width for the installation, erection, continued operation, maintenance, repair, alteration, inspection and/or replacement of the following: Underground Facilities: Underground electrical power line or lines and related facilities and equipment, generally including, but not limited to, buried power lines and wires, above -ground pad -mounted transformers, junction boxes, cables, conduits, other equipment, and all related appurtenances, any of which may extend above ground, in certain locations to be determined. by Grantee at Grantee's sole and absolute discretion (all of the above collectively being referred to as the "Facilities") together with the right to permit the attachment and/or use or placement of the wires, fixtures, cables and conduits of other companies or parties (all of the same being included within the definition of "Facilities"), on, over, through, under, and across the following premises belonging to Grantor(s) in County, State of , in the location described below; Grantee is hereby also granted the perpetual right of ingress and egress over Grantor's other property necessary for the full and complete use, occupation, and enjoyment of the easement hereby granted, and together with all rights and privileges incident thereto, including, but not limited to, (i) the right, at Grantee's expense, to excavate and refill ditches and trenches for the location of the Facilities, (ii) the right, at Grantee's expense, to cut, trim, and remove trees, brush, bushes, sod, flowers, shrubbery, overhanging branches and other obstructions and improvements which may injure or interfere with Grantee's use, occupation, or enjoyment of this easement, and (iii) the right, at Grantee's expense, to install, construct, operate, inspect, alter, maintain, replace, improve and repair any and all aspects of Grantee's Facilities over, through, under and across the lands subject to this easement. The location of the easement and right of way granted herein is described as follows: Grantor shall not alter the grade or elevation of the land within the right-of-way existing on the date hereof through excavations, grading, installation of berms, or other activities without the prior written approval of Grantee. Grantor shall not place nor build any structure(s) within the easement area except fences and except as otherwise approved by Grantee in writing. This Easement shall run with the land and be binding upon the parties' successors and assigns. Executed and delivered this Checked by _ Work Order # day of Signature(s) of Grantor(s) (Include title where applicable): ROW 033 (9107) Page 1 of 2 STATE OF COUNTY OF On this 0 Person Acknowledging Instrument Unknown To Notary But Proven To Be The Signer By Satisfactory Identification day of ss. 20 , before me (Notary's Name) a notary public, personally appeared and (Individual(s) Name) proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that he/she/they executed the same. (NOTARY SEAL) Notary Public My Commission Expires on ROW 033 (9/07) Page 2 of 2 U RENNISON FODREA. nvc. ENGINEERS • SURVEYORS • PLANNERS 0 DatL-12/8/2008 Project No.: 2298 fiddbit "Ai! Power Line Easeammt Apower line easemad located in the NEl/4 of the SW1/4 of Section 7, T. 3 N., R 1 E., B.M., City of Maddian, Ada County, Idaho being a portion ofLots 4 and 5, Block 2, Amended Plat of Rom Addition, Book 2, page 52, plat records of said Ada Caumybeing more particularly desdibed as follows: Communing at a found bras cap monument madit the point ofintersection of the centerline of East Idaho Avenue and the centedine of East Second Stcee>; Thenen a bearing of S 88°43' 11" E, a distance of 384.28 feet on said dine of East Idaho Avenue to a found lt2mchffonpmmaeftihepowtofmkumcbmofthecmkdimof East Third Street and said cline of East Idaho Avenue; Thence abearing of S 01°21'55" W, a distance of 160.11 feet on said centerline ofEast 1bird Stc+eet to a point; Thence a bearing of N 88042'40" W, a distance of 156.85 feet on the sou$4 boundary of Lots 1 d mngh. 4 of said Block 2, Amended Plat ofRowanAdditm and the easterly adension. thereofto apoint on the south boundary of said Lot 4, Block 2, Amended Plat of Rowan Addition being the TRITE POINT OF BEGINNING. Thence abearing ofN 88°4240" W, a distance of 23.14 feet on. the south boundary ofs said Lois 4 and 5, Block 2, Amended Plat of Rowan Addition to a point; Thence abeat nng of N 00039'55" E, a distance of 9.00 feet to a point; Thence a bearing of S 88°4240" E, a distance of 23.24 feet to apoint; Thence abear:ing of S 01°1T24' W, adistance of9.00 fieri to the POINT OF BEGI KING. Said easement contains 208.75 sq. IL mow or less. Mla �,: t:,• .j :a�llI. =Y.1 pr: 430 E. STATE ST., SUITE 140, EAGLE, IDAHO 83616 1 Feu 208-938-2440 m 208-938-2441 1 RENNISONFODREA.COM EAGLE - CASCADE 0 0 rt19Lt 3r55r 1F iO7Y _ m , 11X7— 91 Mr95 1zlos i -~ ' .lra aar r.s owfArz jr �y I `0* T-1 1 ,O!'Ot! Mr5S,1Z-- 10S Q Q tmu I I I SWI to ME o N O I I Iw I I � N a W I� �a4� Io j�I I W �I q 0 a �8 W ►� �" � �� N a Q A S 19 — —� _g e e OR I g co to ws fu �V4r` �V pOL oc .601091 MwZS 9r.00Sor 30vcf 11 "a I I I I Nv amara -40 mimpi i m + d0 J r►d CGOAMW o I I 0 • December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -F REQUEST Meridian Parks & Recreation Commission Update & Recommendations AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: COMMENTS See attached Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Item 5.F.c. Parks & Recreation Commission Priority Task List for Pathways Goal: Improve Five Mile Creek Pathway Segment G, which runs between the Bud Porter Pathway intersection with Meridian Road and connects to the existing pathway in Destiny Cove, as pathway continues on to the pump house near the Fothergill Pathway, by adding signage, on -street crosswalk striping, and solar in -pavement flashers, and by widening the existing pathway to ten feet wide at James Court Drive. Purpose: Clarify pathway status, improve functionality and safety. 2. Goal: Connect Settlers Creek Pathway Segment A at Destiny Cove to the Fothergill Pathway. Purpose: Connect two existing pathway segments by adding a relatively short segment. 3. Goal: Improve the "interim" Five Mile Creek Pathway Segment F (designated as "interim" because it is on the west side of Linder Road and in the long term it will travel down the east side of Linder), where the Bud Porter Pathway crosses Linder Road, by adding signage, on - street crosswalk striping, and solar in -pavement flashers. Purpose: Clarify pathway status; improve functionality and safety. 4. Goal: Widen South Slough Pathway Segment A to ten feet where pathway enters Crossfield Subdivision; and widen the sidewalk connecting the Pathway to ten feet; continue widened connection east of Summersby along north side of creek. Note: Discussions are underway with Crossfield developer to make this improvement. Purpose: Connect existing but disjointed segments of pathway; improve functionality. 5. Goal: Improve Ridenbaugh Canal Pathway Segment F at Eagle Road crossing near Victory by adding signage, on -street crosswalk striping, and solar in -pavement flashers. Purpose: Clarify pathway status; improve functionality and safety. 6. Goal: Beautify and landscape Bud Porter Pathway. Purpose: Enhance existing, well -used pathway; increase pathway use and awareness. 7. Goal: Work with ACHD and the Bridgetower Homeowners' Association to construct proposed Five Mile Creek Pathawy Segment E —1.06 miles of pathway — on the north side of Five Mile Creek near Bridgetower subdivision. Purpose: Extend Five Mile Creek Pathway to the west to connect to existing neighborhoods and build on the success of the Bud Porter Pathway. 8. Goal: Work with Homeowners' associations and/or subdivisions to construct Five Mile Creek Pathway Segment H, which will run between Fairview and Pine. Purpose: Extend Five Mile Creek Pathway to the east to connect to existing neighborhoods and build on the success of the Bud Porter Pathway. Pathways Existing Pathway On Street Rote 1;r � Proposed Pathway � Micro Pati 2008 . • Page 1 of 1 Tara Green From: Emily Kane Sent: Thursday, December 11, 2008 11:00 AM To: Tara Green; Jaycee Holman Cc: Steve Siddoway; Bill Nary Subject: Parks & Rec Dept Report for 12-16 Council agenda Follow Up Flag: Follow up Flag Status: Green Attachments: FINAL Resolution CPA Linder Rd Overpass Approved by MPRC 11-12-08.doc; FINAL Resolution Incorporate MPMP into CP Approved by MPRC 11-12-08.doc; FINAL Resolution Priority Task List Approved by MPRC 11-12-08.doc Hi. Will you please add a department report by MPR Director Steve Siddoway to next Tuesday's Council meeting agenda? Please call it: Meridian Parks & Recreation Commission Update and Recommendations a. Linder Road Overpass Comprehensive Plan Amendment b. Incorporate Pathways Plan into Comprehensive Plan c. Priority Task List for Meridian Pathways Please include the attached documents in the Council's packets to go with this agenda item. Thank you! Emily Emily Kane Deputy City Attorney City of Meridian, Idaho Phone: 208-898-5506 Fax: 208-884-8723 E-mail: ekane@meridiancity.org 12/12/2008 0 • A RESOLUTION OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, REQUESTING THAT PLANNING STAFF PREPARE AN AMENDMENT TO THE COMPREHENSIVE PLAN TO INCLUDE A MULTI -USE PATHWAY ON LINDER ROAD OVERPASS. WHEREAS, Meridian City Code section 2-2-3(A)(11) charges the Commission with reviewing and commenting on the city's comprehensive plan as it relates to parks and recreation; WHEREAS, the City of Meridian Parks and Recreation Commission has determined that making the Linder Road overpass bicycle- and pedestrian -friendly will be critical to the development of an interconnected, multi -use pathway within the City of Meridian; and WHEREAS, the Commission finds that providing opportunities for safe, fun, interconnected foot and bicycle travel is in the best interest of the health, safety, and welfare of the people of Meridian; NOW, THEREFORE, BE IT RESOLVED BY THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Parks and Recreation Director shall request that the City of Meridian Planning staff initiate an amendment of the City of Meridian's comprehensive plan to include plans for the Linder Road overpass to be designed and constructed to include a multi -use pathway for bicycle and pedestrian use, which pathway shall be at least ten (10) feet in width, shall include a safety barrier, and shall be located on the west side of Linder Road if constructed by a private entity, and/or on the east side of Linder Road if constructed by the City. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the Parks and Recreation Commission of the City of Meridian, Idaho, this 12th day of November, 2008. APPROVED: John Nesmith, President Parks and Recreation Commission RESOLUTION OF PARKS & REC. COMMISSION - LINDER ROAD OVERPASS PAGE 1 OF 1 E • A RESOLUTION OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, REQUESTING THAT THE COMPREHENSIVE PARKS AND RECREATION SYSTEM PLAN BE AMENDED TO INCORPORATE THE PATHWAYS MASTER PLAN. WHEREAS, Meridian City Code section 2-2-3(A)(10) charges the Commission with reviewing and commenting on the Parks and Recreation Department's comprehensive plan and action plan; WHEREAS, the information set forth in the Pathways Master Plan is comprehensive and up-to- date, and supersedes section 3.2 of the Comprehensive Parks and Recreation System Plan ("Comprehensive Parks Plan"), which section is entitled "Pathways and Trails"; WHEREAS, the Pathways Master Plan, with its reordered pathway priorities as set forth herein, is a foundational component of a well-planned community, and for this reason should be incorporated into the City of Meridian's comprehensive plan; and WHEREAS, the Commission finds that providing opportunities for safe, fun, interconnected foot and bicycle travel is in the best interest of the health, safety, and welfare of the people of Meridian; NOW, THEREFORE, BE IT RESOLVED BY THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That section 3.2 of the Comprehensive Parks Plan should be removed from the Comprehensive Parks Plan, as it is superseded by the Pathways Master Plan. Section 2. That the Parks and Recreation Director shall request that the City of Meridian Planning staff initiate a text amendment of the City of Meridian comprehensive plan to incorporate, by reference, the Meridian Pathways Master Plan. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the Parks and Recreation Commission of the City of Meridian, Idaho, this 12th day of November, 2008. APPROVED: John Nesmith, President Parks and Recreation Commission RESOLUTION OF MPR COMMISSION - INCORPORATE MPMP INTO CP PAGE I OF I • H A RESOLUTION OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, ESTABLISHING COMMISSION RECOMMENDATIONS REGARDING PATHWAYS DEVELOPMENT PRIORITIES. WHEREAS, the Commission finds that providing opportunities for safe, fun, interconnected foot and bicycle travel is in the best interest of the health, safety, and welfare of the people of Meridian; WHEREAS, Meridian City Code section 2-2-3(A)(7) charges the Commission with setting priority to plans, recommendations and suggestions for the future growth and development pathways throughout the city, subject to approval by the mayor and city council; and WHEREAS, the Commission has undertaken site visits to pathways systems throughout the City and has studied the Pathways Master Plan and concluded that by assigning improvement and development priorities as set forth herein, the City can maximize connectivity between pathways and parks within the City of Meridian and capitalize on opportunities to connect large pathway segments; NOW, THEREFORE, BE IT RESOLVED BY THE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That as soon as resources and/or opportunities become available, the City should undertake the following activities, listed in order of urgency and importance to connectivity: 1. Goal: Improve that section of Five Mile Creek Pathway Segment G that runs between the Bud Porter Pathway output where it crosses Meridian Road and connects to the existing pathway in Destiny Cove and continues on to the pump house near the Fothergill Pathway, by adding signage indicating that it is a pathway, by widening the existing pathway to five feet wide at James Court Drive, and by working with the Ada County Highway District ("ACHD") to implement on -street crosswalk striping and solar in -pavement flashers. Purpose: Clarify pathway status of a large existing pathway segment; improve functionality and safety. 2. Goal: Connect Settlers Creek Pathway Segment A at Destiny Cove to the Fothergill Pathway. Purpose: Connect two large existing pathway segments by adding a relatively short segment. RESOLUTION OF PARKS & REc. COMMISSION - PRIORITY TASK LIST PAGE 1 OF 2 0 0 3. Goal: Improve the "interim" Five Mile Creek Pathway Segment F (designated as "interim" because it is on the west side of Linder Road and in the long term it will travel down the east side of Linder), where the Bud Porter Pathway crosses Linder Road, by adding signage indicating that it is a pathway and by working with ACHD to implement on -street crosswalk striping and solar in -pavement flashers. Purpose: Clarify pathway status of a large existing pathway segment; improve functionality and safety. 4. Goal: Widen, to ten feet wide, that portion of the South Slough Pathway Segment A where it enters the Crossfield Subdivision, and widen the sidewalk connecting the Pathway to ten feet wide. Purpose: Connect existing, but disjointed, segments of pathway; improve functionality. 5. Goal: Improve Ridenbaugh Canal Pathway Segment F where it crosses Eagle Road near Victory, by adding signage indicating that it is a pathway and by working with ACHD to implement on -street crosswalk striping and solar in -pavement flashers. Purpose: Clarify pathway status; improve functionality and safety. 6. Goal: Beautify and landscape Bud Porter Pathway. Purpose: Enhance existing, well -used pathway; increase pathway usership and awareness. 7. Goal: Work with ACHD and the Bridgetower Homeowners' Association to construct proposed Five Mile Creek Pathway Segment E, 1.06 miles of pathway on the north side of Five Mile Creek near the Bridgetower subdivision. Purpose: Extend Five Mile Creek Pathway to the west to connect to existing neighborhoods and build on the success of the Bud Porter Pathway. 8. Goal: Work with homeowners' associations and/or subdivisions to construct the portion of proposed Five Mile Creek Pathway Segment H that will run between Fairview and Pine. Purpose: Extend Five Mile Creek Pathway to the east to connect to existing neighborhoods and build on the success of the Bud Porter Pathway. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the Parks and Recreation Commission of the City of Meridian, Idaho, this 12th day of November, 2008. APPROVED: John Nesmith, President Parks and Recreation Commission RESOLUTION OF PARKS & REc. COMMISSION - PRIORITY TASK LIST PAGE 2 OF 2 0 0 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -G REQUEST Budget Transfers for Gordon Hams Park & Old Town Library Streetscape Construction AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 6�2-(U-0'r 714-5079 MIRACLE PLAYGROUND EQUIPMENT - 50% OFF SALE TOP SELLER - 2007 List Price: $25,590 50% Off: $12,795 Freight: $ 3114 Total: $15,909 This is a great value for your park or school! Please contact us if we can be of assistance. Garrett and Company, Inc. 800.748.4608 or 801.265.8443 vern@garrettandcompany.com RECEI DEC 16 2008 ofdi * r -Wei 0 =Wa +O CD O CD W < cd "� N = CD 3 C 3� - = CD CD _ = C 7 to d (n O =• O CD o CD CC N C) O C N C = �_ N n( 0 <= Gi O M rt .7 ° CCD p ,- S O i O cn 3 cn —_ = Q S 3_ O N= S D = CD �� O 3 Q CCD 0 p D m O = N v -0 =O 7 CSD n C tG M o' tt�! m ZT Q.CD CD p COD :�; O r < o Ccn C7 CD .-� U CSD 3 CL ` s = r" CD CD C O 3 �o m o �° °- N O o cn 3( 3 m CD�= ° N 0 Cn O U 0 N °� 171 CL 3 w CL CD CL Q C/)mo m O � S :3 tCD CD N - .cQ 0 = CD O C 3 CD T 0- CD O . SN_.j — ° c OCCD -� 0 O 3 0 CD C o :3 N CO m Dt "(Daa o M j �' Q 0 -_ ° 7 O 00 ca Cn -n0 p CD Q 3 O waCD y sv 3 °: ` 3= N `c CD 3' O N "C3 O< C n n Nto (a O C= 7 In 0 '0tD ,. O .+ CD 3 N 0 N CD CD d3�r 2) 3°tfl0 - °a"� c °NNn N !+ CL -+. 0 0' o. 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D o CD CD CD O n c D p� 52cD; 3 n o CD v Om m = C C o o -m CD C co �CDCD om = x w O N -O O �Pa n y • 0 r"o0 m z m r_° �OOm cn wm-mi D -n M C,)m D 0 0 a H r V N O N O N O N O W N "00 W N® O 0 00 C mNN acm W 0 NO A OHO n0 �m M O y m z mmg-u-nc0gg X w v r3 o m—= O < m CD m CD O 0 0 CD 3 Z 0 yCD Q. 0 O (j) C � � 0 0 0 N T �n 0 o 0 N _ C C cA csi 3 w M o a O ° c y i r " O O -C 3 0 r"o0 m z m r_° �OOm cn wm-mi D -n M C,)m D Z r W r r H r V N O N O N O N O W N "00 W N® O 0 00 C mNN acm W IV NO A OHO n0 0 O y "' z mmg-u-nc0gg w v r3 o m—= < m CD m CD O 0 0 CD CD 0 yCD CD O (j) K 0 � � 0 0 T �n 0 o 0 _ C C cA csi ca w M o a O ° c y i r " O cL) v� m Ka zz z vz s m z h m r o m 3 0 a � D O D n n O= ZO r"o0 m z m r_° �OOm cn wm-mi D -n M C,)m D Z r W r r CD N N 0 0 1 C CD z 0 z 0 M M 0 m O 7 December 12, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT December 16, 2008 REQUEST Request for Proposal for Custodian AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: V SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ITEM NO. S -H Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. C December 12,2M8 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Easement Agreement with Zamzow's December 16, 2008 ITEM NO. 5-1 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY�PLANNINGy DIRECTOR: -- CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: _ Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. RECORDING REQUESTED BYAND UNRECORDED RETURN TO. ADA FUMY RECORDER J. DAVID NAVARRO ADIOUNT .0 NOW IDAHO 01109/09 09.26 AEI REECORDEQ�RC�UEST OAF NI IIIIIIIIIIIIIIIIII111IIlIUI III III Moidian CIV 109002088 (Space Above For Recorder's Use) ACCESS EASEMENT AGREEMENT This Access Easement is made effective this`day of December, 2008, by and between Dynamite Marketing, Incorporated, an Idaho Corporation ("Grantor"), and City of Meridian, an Idaho Municipal Corporation ("Grantee"). The Grantor and Grantee may be collectively referred to as the parties. RECITALS: WHEREAS, Grantor is the owner of certain real property located in Ada County, State of Idaho more particularly described as: Lots 10-15 of the Amended Plat of Block No. 1 of the Townsite of Meridian, located in the SW % of Section 7, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho ("Grantor's Property"); WHEREAS, Grantee is the owner of certain real property located in Ada County, State of Idaho more particularly described as: Lots 1-9 and 21-30 of the amended plat of Block No. 1 of the Townsite of Meridian, located in the SW 1/ of Section 7, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho ("Grantee's Property'); WHEREAS, Grantor desires to grant and Grantee desires to receive an easement for ingress and egress across the Grantor's property as depicted on Exhibit A under the terms and conditions outlined hereafter. EASEMENT AGREEMENT -1 AGREEMENT: NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Grant, Grantor hereby grants a non-exclusive access easement over, on, across, and through the Grantor's Property for ingress and egress in the location depicted on ExhibitA ("Easement"). The ingress and egress shall be approximately 6.5 feet wide, running adjacent to the public right of way (alley) at the northerly boundary of Grantor's Property. 2. Purpose of Easement. The Easement shall be used for ingress and egress for pedestrian travel for benefit of Grantee's employees, representatives, customers, invitees, and agents. No Parking of any vehicles shall be permitted on the Easement. 3. Term of Easement. The Easement shall be perpetual unless terminated by Grantor pursuant to the terms of this agreement. 4. Consideration. In consideration for the Easement, Grantee agrees to construct the pathway as depicted on Exhibit B, and Grantee agrees to assume responsibility for all maintenance of the pathway after construction. 5. Ownership of Easement Improvements. Upon execution of this Easement Agreement, ownership of the existing rails shall pass to Grantee. Grantor agrees that the rails and brick pavers installed within the easement shall not become part of Grantor's real property but shall remain the personal property of Grantee. 6. Binding on Successors. This Easement shall be recorded in the official records of Ada County, Idaho, and shall be binding on the heirs, successors, administrators, executors and assigns of all parties hereto and shall run with the land. 7. Indemnification. The Grantee agrees to indemnify, defend and hold the Grantor, and its successors, assigns, and agents harmless from any and all claims, liability, losses, costs, charges, or expense that arise from Grantee's use or use by Grantee's employees, customers, agents, invitees, or representatives. S. Remedies. In the event of a breach hereunder by any party, the non -breaching party shall have all remedies available at law or in equity, including the availability of injunctive relief. In any suit, action or appeal therefrom to enforce or interpret this Easement, the prevailing party shall be entitled to recover its costs incurred therein, including reasonable attorneys' fees and disbursements. 9. Relocation Reservation. This Easement is being granted prior to the anticipated future redevelopment of the Grantor's Property. The Grantor has no obligation to make improvements upon the Grantor's Property for the Easement. Grantor hereby reserves the right to relocate the Easement upon the Grantor's Property either before or after the redevelopment of the Grantor's Property, upon ninety days' prior written notice to Grantee. The parties then agree to execute, deliver and record an amendment to this document to evidence the relocation. EASEMENT AGREEMENT - 2 10. Termination for Convenience of Grantor Upon Redevelopment. In the event that Grantor's plans for redevelopment result in the need to use the easement area for purposes inconsistent with the Easement, and if relocation of the easement and easement improvements cannot be accommodated elsewhere on Grantor's property, Grantor hereby reserves the right to terminate this easement upon ninety days' prior written notice to Grantee. Upon notice of termination, Grantee is given permission to enter Grantee's property to remove the rails and brick pavers. 11. Easement Obstructions. No fence or other barrier shall be erected or permitted within or across the Easement which would prevent or obstruct the passage of pedestrian travel; provided, however, that the foregoing shall not prohibit (i) the temporary erection of barricades which are reasonably necessary for security and/or safety purposes in connection with the construction, reconstruction, repair and maintenance of improvements, including the Easement, on the Grantor's Property, it being agreed by the parties however, that all such work shall be conducted in the most expeditious manner reasonably possible to minimize the interference with the use of the Easement by Grantor, and such work shall be diligently prosecuted to completion, or (ii) the construction of limited curbing or other forms of traffic controls along the outer perimeter of the Easement. Grantor reserves the right to close off the Easement for such reasonable period of time as may be legally necessary to prevent the acquisition of prescriptive rights by anyone; provided, however, that prior to taking such action, Grantor shall give written notice to Grantee of its intention to do so, and to the extent reasonably possible, the parties shall coordinate such closing so that the interruption in the use and enjoyment of the Easement is kept to a minimum. 12. Notices. All notices, demands and requests required or desired to be given under this Agreement must be in writing and shall be deemed to have been given as of the date such writing is (i) delivered to the party intended, (ii) delivered to the then current address of the party intended, or (iii) rejected at the then current address of the party intended, provided such writing was sent prepaid. The initial address of the signatories hereto is: Grantee: City Clerk City of Meridian 33 East Broadway Meridian, Idaho 83642 Grantor: James B. Zamzow Dynamite Marketing, Incorporated 310 East Watertower Lane Meridian, Idaho 83642 EASEMENT AGREEMENT - 3 Upon at least ten (10) days' prior written notice, each party shall have the right to change its address to any other address within the United States of America. IN WITNESS WHEREOF, the undersigned have caused this Easement to be executed the day and year first written above. GRANTOR: MARKETING9 IN ,r►i GRANTEE: CITY OF Mayor Te Weerd ATTEST: � C i Jaycee Holman, City C14L If, e ' r ism •'` ��t/lll►11 111{{�<<� EASEMENT AGREEMENT - 4 STATE OF IDAHO ) ) ss. County of ) On this 2CI 'day of �' P 6 2008, before me �(�Ya e Personally appeared �.Zatnzow, known or identified to me to be th#'esident of Dynamite Marketing, c., a corporation that executed the instrument or the person who executed the instrument on behalf of said corporation, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written �6,...•,+ NOTARY PUBLIC FOR IDAHO H Residing at p O: My Commission Expires - - O �•.S'Jpq.y.Es �,r• STATE OF IDAHO ) ) ss. County of -Ada— ) On this 6 bE � day of ppje�00� before me dA personally appeared Tammy de Weerd and Jaycee Holman, known or identified to me to be the Mayor and City Clerk, respectively, of the City of Meridian, the municipal corporation that executed and attested the instrument or the persons who executed and attested the instrument on behalf of said municipal corporation, and acknowledged to me that such municipal corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. EASEMENT AGREEMENT - 5 I Q � c '00l- , rO C,. Z rJJ 00 0- 00 014 W� "C, 4,�w11111111''j .. e pi! Ull -710W—1 05 air, M:A On 44W ON p 0 °'141I ICE ft -7- w 10 P-60 -- ---------------- .......... .................... .... ......................... ... ..... ..... ....... .:.,: .......... ----------- .......... 00 Pill. I Q � c '00l- , rO C,. Z rJJ 00 0- 00 014 W� "C, 4,�w11111111''j .. e pi! Ull -710W—1 05 air, M:A On 44W ON p 0 °'141I ICE ft -7- w 10 P-60 -- ---------------- .......... .................... .... ......................... ... ..... ..... ....... .:.,: .......... ----------- .......... 00 -_ , ----� _. _v � i j- I _ -- � , .. Jf I C�. ___ - -_ � � yM �N� ...:_ ___ _- -, '�� ,. �,. RECORDING REQUESTED BYAND WHEN RECORDED RETURN TO: (Space Above For Recorder's Use) ACCESS EASEMENT AGREEMENT This Access Easement is made effective this day of December, 2008, by and between Dynamite Marketing, Incorporated, an Idaho Corporation ("Grantor"), and City of Meridian, an Idaho Municipal Corporation ("Grantee"). The Grantor and Grantee may be collectively referred to as the parties. RECITALS: WHEREAS, Grantor is the owner of certain real property located in Ada County, State of Idaho more particularly described as: Lots 10-15 of the Amended Plat of Block No. 1 of the Townsite of Meridian, located in the SW 1/ of Section 7, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho ("Grantor's Property"); WHEREAS, Grantee is the owner of certain real property located in Ada County, State of Idaho more particularly described as: Lots 1-9 and 21-30 of the amended plat of Block No. 1 of the Townsite of Meridian, located in the SW 1/ of Section 7, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho ("Grantee's Property"); WHEREAS, Grantor desires to grant and Grantee desires to receive an easement for ingress and egress across the Grantor's property as depicted on ExhibitA under the terms and conditions outlined hereafter. EASEMENT AGREEMENT - 1 AGREEMENT: NOW,. THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Grant. Grantor hereby grants a non-exclusive access easement over, on, across, and through the Grantor's Property for ingress and egress in the location depicted on ExhibitA ("Easement'). The ingress and egress shall be approximately 6.5 feet wide, running adjacent to the public right of way (alley) at the northerly boundary of Grantor's Property. 2. Purpose of Easement. The Easement shall be used for ingress and egress for pedestrian travel for benefit of Grantee's employees, representatives, customers, invitees, and agents. No parking of any vehicles shall be permitted on the Easement. 3. Term of Easement. The Easement shall be perpetual unless terminated by Grantor pursuant to the terms of this agreement. 4. Consideration. In consideration for the Easement, Grantee agrees to construct the pathway as depicted on Exhibit B, and Grantee agrees to assume responsibility for all maintenance of the pathway after construction. 5. Ownership of Easement Improvements. Upon execution of this Easement Agreement, ownership of the existing rails shall pass to Grantee. Grantor agrees that the rails and brick pavers installed within the easement shall not become part of Grantor's real property but shall remain the personal property of Grantee. 6. Binding on Successors. This Easement shall be recorded in the official records of Ada County, Idaho, and shall be binding on the heirs, successors, administrators, executors and assigns of all parties hereto and shall run with the land. 7. Indemnification. The Grantee agrees to indemnify, defend and hold the Grantor, and its successors, assigns, and agents harmless from any and all claims, liability, losses, costs, charges, or expense that arise from Grantee's use or use by Grantee's employees, customers, agents, invitees, or representatives. S. Remedies. In the event of a breach hereunder by any party, the non -breaching party shall have all remedies available at law or in equity, including the availability of injunctive relief. In any suit, action or appeal therefrom to enforce or interpret this Easement, the prevailing party shall be entitled to recover its costs incurred therein, including reasonable attorneys' fees and disbursements. 9. Relocation Reservation. This Easement is being granted prior to the anticipated future redevelopment of the Grantor's Property. The Grantor has no obligation to make improvements upon the Grantor's Property for the Easement. Grantor hereby reserves the right to relocate the Easement upon the Grantor's Property either before or after the redevelopment of the Grantor's Property, upon ninety days' prior written notice to Grantee. The parties then agree to execute, deliver and record an amendment to this document to evidence the relocation. EASEMENT AGREEMENT - 2 0 • 10. Termination for Convenience of Grantor Upon Redevelopment. In the event that Grantor's plans for redevelopment result in the need to use the easement area for purposes inconsistent with the Easement, and if relocation of the easement and easement improvements cannot be accommodated elsewhere on Grantor's property, Grantor hereby reserves the right to terminate this easement upon ninety days' prior written notice to Grantee. Upon notice of termination, Grantee is given permission to enter Grantee's property to remove the rails and brick pavers. 11. Easement Obstructions. No fence or other barrier shall be erected or permitted within or across the Easement which would prevent or obstruct the passage of pedestrian travel; provided, however, that the foregoing shall not prohibit (i) the temporary erection of barricades which are reasonably necessary for security and/or safety purposes in connection with the construction, reconstruction, repair and maintenance of improvements, including the Easement, on the Grantor's Property, it being agreed by the parties however, that all such work shall be conducted in the most expeditious manner reasonably possible to minimize the interference with the use of the Easement by Grantor, and such work shall be diligently prosecuted to completion, or (ii) the construction of limited curbing or other forms of traffic controls along the outer perimeter of the Easement. Grantor reserves the right to close off the Easement for such reasonable period of time as may be legally necessary to prevent the acquisition of prescriptive rights by anyone; provided, however, that prior to taking such action, Grantor shall give written notice to Grantee of its intention to do so, and to the extent reasonably possible, the parties shall coordinate such closing so that the interruption in the use and enjoyment of the Easement is kept to a minimum. 12. Notices. All notices, demands and requests required or desired to be given under this Agreement must be in writing and shall be deemed to have been given as of the date such writing is (i) delivered to the party intended, (ii) delivered to the then current address of the party intended, or (iii) rejected at the then current address of the party intended, provided such writing was sent prepaid. The initial address of the signatories hereto is: Grantee: City Clerk City of Meridian 33 East Broadway Meridian, Idaho 83642 Grantor: James B. Zamzow Dynamite Marketing, Incorporated 310 East Watertower Lane Meridian, Idaho 83642 EASEMENT AGREEMENT - 3 0 0 Upon at least ten (10) days' prior written notice, each party shall have the right to change its address to any other address within the United States of America. IN WITNESS WHEREOF, the undersigned have caused this Easement to be executed the day and year first written above. EASEMENT AGREEMENT - 4 GRANTOR: DYNAMITE MARKETING, INC LIM James B. Zamzow, President GRANTEE: CITY OF Mayor TaWA-Ey/de Weerd ATTEST: ``�%;,,0�"������ � � r Jaycee Holman, City Cle k i STATE OF IDAHO ) ss. County of ) On this day of , 2008, before me personally appeared James B. Zamzow, known or identified to me to be the President of Dynamite Marketing, Inc., the corporation that executed the instrument or the person who executed the instrument on behalf of said corporation, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. NOTARY PUBLIC FOR IDAHO Residing at My Commission Expires STATE OF IDAHO ) ss. County of ) On this day of , 200_, before me personally appeared Tammy de Weerd and Jaycee Holman, known or identified to me to be the Mayor and City Clerk, respectively, of the City of Meridian, the municipal corporation that executed and attested the instrument or the persons who executed and attested the instrument on behalf of said municipal corporation, and acknowledged to me that such municipal corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. NOTARY PUBLIC FOR IDAHO Residing at My Commission Expires EASEMENT AGREEMENT - 5 0 Tara Green From: Ted Baird Sent: Friday, December 12, 2008 6:14 AM To: Tara Green Cc: Bill Nary; Keith Watts; Robert Simison Subject: FW: Draft: zamzow pathway access easement v2 Follow Up Flag: Follow up Flag Status: Green Attachments: zamzow easement exhibits.PDF; zamzow access easement v2.doc Here are the documents for the Zamzow easesment item on the workshop agenda. Jos Zamzow sent an email last week indicating that the doc was ok and that he would be in to sign and notarize it, but he has not done so yet. We will try to have it signed by Zamzow before Tuesday. -----Original Message ----- From: Ted Baird Sent: tided 12/3/2008 10:49 AM To: jimzamzow@sunvalley.net; jzamzow@dynamitemarketing.com Cc: Bill Nary; Robert Simison Subject: FW: Draft: zamzow pathway access easement v2 Here is a draft of the easement to accommodate the construction of the path on your property. Please review and contact me or Bill Nary if you have any questions. Ted Baird Deputy City Attorney City of Meridian 898-5506 1 zamzow ZamZOW lent exhibits.F easement v2 Here are the documents for the Zamzow easesment item on the workshop agenda. Jos Zamzow sent an email last week indicating that the doc was ok and that he would be in to sign and notarize it, but he has not done so yet. We will try to have it signed by Zamzow before Tuesday. -----Original Message ----- From: Ted Baird Sent: tided 12/3/2008 10:49 AM To: jimzamzow@sunvalley.net; jzamzow@dynamitemarketing.com Cc: Bill Nary; Robert Simison Subject: FW: Draft: zamzow pathway access easement v2 Here is a draft of the easement to accommodate the construction of the path on your property. Please review and contact me or Bill Nary if you have any questions. Ted Baird Deputy City Attorney City of Meridian 898-5506 1 Tara Green From: Ted Baird Sent: Friday, December 12, 2008 6:14 AM To: Tara Green Cc: Bill Nary; Keith Watts; Robert Simison Subject: FW: Draft: zamzow pathway access easement v2 Follow Up Flag: Follow up Flag Status: Green Attachments: zamzow easement exhibits.PDF; zamzow access easement v2.doc zamzow zamzow lent exhibits.F easement v2 Here are the documents for the Zamzow easesment item on the workshop agenda. Jos Zamzow sent an email last week indicating that the doc was ok and that he would be in to sign and notarize it, but he has not done so yet. We will try to have it signed by Zamzow before Tuesday. -----Original Message ----- From: Ted Baird Sent: Wed 12/3/2008 10:49 AM To: jimzamzow@sunvalley.net; jzamzow@dynamitemarketing.com Cc: Bill Nary; Robert Simison Subject: FW: Draft: zamzow pathway access easement v2 Here is a draft of the easement to accommodate the construction of the path on your property. Please review and contact me or Bill Nary if you have any questions. Ted Baird Deputy City Attorney City of Meridian 898-5506 1 VA ruNg samf NVU ONLNVU 35hiL IMImm-nc wec axe �_ww emw Imi OHVm Nvfaer�N � ' �°ve —1-IVH AJ IO NH141HEIN December 12,2W8 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST City Hall Office Lease AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: Q CITY PARKS DEPT: �l MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: t SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: • December 1 b, 2008 ITEM NO. S -J Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • LEASE AGREEMENT MERIDIAN CITY HALL Meridian, Idaho between The City of Meridian as Landlord and Congressman Walt Minnick as Tenant Dated: December 16, 2008 40 0 0 LEASE AGREEMENT (Office) THIS LEASE AGREEMENT ("Lease") is entered into effective this 16th day of December, 2008, by and between The City of Meridian, Idaho, an Idaho Municipal Corporation ("Landlord") and Congressman Walt Minnick ("Tenant"). 1. Basic Lease Provisions. For purposes of this Lease, the following terms have the following definitions and meanings: 1.1 Landlord's Address (For Notices): Office of the City Clerk, 33 E. Broadway Avenue, Meridian Idaho, or such other place as Landlord may from time to time designate by notice to Tenant. 1.2 Tenant's Address for Notices (Premises): Suite 251, 33 E. Broadway Avenue, Meridian Idaho, or such other place as Tenant may from time to time designate by notice to Landlord. 1.3 Premises: Suite 251 of the Meridian City Hall (the `Building"), located at 33 East Broadway Avenue, Meridian, Idaho 83642, as shown on Exhibit A, containing approximately 1812 rentable square feet. Exact rentable square footage will be determined upon completion of a Tenant improvement plan. 1.4 Term: The Primary Term and Option Periods (if validly exercised according to the terms of this Lease) set forth below are collectively referred to in this Lease as the "Term." 1.4.1 Primary Term: Twenty Four (24) Lease Months. 1.4.2 Option Periods: Two additional twelve (12) month option periods. 1.5 Rent Commencement Date (or "Commencement Date"): January 1, 2009 1.6 Occupancy Date: January 5, 2009 1.7 Expiration Date: December 31, 2010 1.8 Initial Base Rent: $ 18.00 per square foot, per year, estimated to be $ 2,718.00 per month, to be adjusted pursuant to Section 4 of this Lease. 1.9 Security Deposit: None 1.10 Permitted Use: Local Congressional Office for staff of Rep. Walt Minnick and associated uses. 1.11 Exhibits: The Exhibits and Addendum which are attached to this Lease are incorporated herein by this reference. LEASE AGREEMENT - 1 1.12 Defined Terms: The headings provided in this Section 1 in bold print are used in this Lease as defined terms. This Section 1 represents a summary of the basic terms and definitions of this Lease. In the event of any inconsistency between the terms contained in this Section 1 and any specific provision of this Lease, the terms of the more specific provision shall prevail. 2. Premises. In consideration of the payment of rent and the performance of the covenants and agreements hereinafter set forth, Landlord hereby leases to Tenant and Tenant hereby leases from Landlord the Premises, together with and subject to all conditions, restrictions, obligations, rights, privileges, easements and appurtenances thereto. 3. Common Areas. Tenant shall have the non-exclusive right to use all common areas located within the Building, including, but not limited to, entrance ways, foyers, elevators and restrooms, breakroom, exercise room, locker rooms and other areas intended to be used in common by all of the tenants of the Building and their invitees, and the common areas located on the land on which the Building is situated, including, but not limited to, the parking lot and sidewalks adjacent to the Building and all other areas on such land intended to be used in common by all of the tenants of the Building and their invitees (collectively, "Common Areas"). 4. Rent and Term. 4.1 Rent. Beginning with the Rent Commencement Date, Tenant shall pay to Landlord, at the address set forth in Section 1, until otherwise notified in writing by Landlord, on the first day of each month, in advance, Base Rent in accordance with the schedule set forth below. Base Rent for any partial month at the beginning or end of the Term shall be prorated. As used in this Lease, the term "Rent' shall mean Base Rent as defined below. All payments of Rent shall be made without deduction, set off, discount, or abatement in lawful money of the United States in good and immediately available funds. 4.1.1 Base Rent; CPI Increases. The annual base rent ("Base Rent') for the first Lease year shall be $ 18.00 per square foot, estimated to be $ 32,616.00 per year, to be paid in monthly installments of $ 2,718.00 each. The annual Base Rent to be paid by Tenant to Landlord shall be increased annually effective on the anniversary of the Rent Commencement Date of this Lease by a percentage equal to the annual percentage increase in the Consumer Price Index (CPI) published by the Bureau of Labor Statistics of the Department of Labor (1984=100) for All Urban Consumers - All Items (or other applicable index). The base of the CPI for computation of the increase, if any, shall be the month in which the Rent Commencement Date occurs. If no publication is made or yet available for such month, the base shall be the last preceding month for which publication is available on the anniversary of the Rent Commencement Date. The CPI for the same month shall be compared annually to determine the percentage increase and the resulting percentage shall be applied to the monthly rental rate then in effect to determine the monthly rent to be paid for the ensuing year. Landlord shall notify Tenant of any increase in the monthly rental rate resulting from such computation and Tenant shall pay Landlord the amount of such increase retroactively to the effective date thereof. If the CPI is discontinued or replaced, Landlord shall substitute a LEASE AGREEMENT - 2 comparable index based upon the cost of living or purchasing power of the consumer dollar published by any other governmental agency. If no such index is available, then Landlord shall select a comparable index published by a major bank or other financial institution or by a university or a recognized financial publication. If the items incorporated in the CPI are revised, an equitable adjustment will be made and a formula developed to permit an annual rental adjustment. This would reflect any decline in the purchasing power of the basic rental payment called for in this Lease, and would produce results equivalent, as near as possible, to those that would have been obtained if the CPI had not been so revised. 4.2 Term. 4.2.1 Primary Term. The Term shall be for the period designated in Section 1 commencing on the Commencement Date, and ending on the Expiration Date, unless extended pursuant to Section 4.2.2 below. Upon the request of Landlord, Tenant shall execute a written acknowledgment of the Commencement Date and/or Expiration Date. 4.2.2 Option Periods. Providing Tenant is not in default at the time Tenant exercises its option to extend or at the commencement of the applicable Option Period(s), Tenant shall have the option to extend the Primary Term for the option period(s) set forth in Section 1 (the "Option Periods"). The initial Rent for the Option Periods shall be the Rent during the last year of the Primary Term, or previous Option Period, as applicable, as increased at the commencement of the applicable Option Period pursuant to the provisions of Section 4.1.1; however, in no event shall such adjustments reduce the Rent below the Rent as increased by any prior adjustments. Tenant shall be required to give Landlord written notice of its intention to exercise such option not less than forty five (45) days in advance of the expiration date of the Primary Term, or current Option Period, as applicable. 5. Uses. 5.1 General Use. The Premises shall be used only for the use set forth in Section 1 ("Permitted Use") and for no other use without the prior written consent of Landlord, which may be withheld in Landlord's sole discretion. Tenant shall not commit or allow to be committed any waste upon the Premises, or any nuisance or other act in or about the Premises that disturbs the quiet enjoyment of any other tenant in the Building. Tenant shall comply with all laws and regulations relating to its use or occupancy of the Premises or of the Common Areas. Tenant shall observe such rules and regulations for the Building as may be adopted by Landlord. 5.2 No Hazardous Substances. Tenant agrees not to use, store or deposit any substance that is hazardous or dangerous to person, property or the environment (or any similar substance) as now or hereafter defined by or determined pursuant to any applicable law or regulation ("Hazardous Substance") in, on or about the Premises in violation of applicable law, and Tenant shall indemnify and hold Landlord harmless against any liability, damages, costs, loss or claim therefor, including attorneys' fees incurred in connection therewith, arising from or related to the presence of any Hazardous Substance in, on or about the Premises, which presence was caused by Tenant, its agents, employees, subleases or anyone otherwise associated with Tenant. LEASE AGREEMENT - 3 0 5.3 Insurance Risks. Tenant will not do or permit to be done any act or thing upon the Premises, the Building or the Common Areas which would (a) jeopardize or be in conflict with fire insurance policies covering the Building and fixtures and property in the Building; (b) increase the rate of fire insurance applicable to the Building to an amount higher than it otherwise would be for the general office use of the Building; or (c) subject Landlord to any liability or responsibility for injury to any person or persons or to property by reason of any business or operation being carried on upon the Premises. 6. Assignment and Subletting. Tenant shall not, without first obtaining Landlord's written consent, which may be withheld in Landlord's sole discretion: (1) sell, assign, mortgage, or transfer this Lease (or any interest therein); (2) sublease all or any portion of the Premises; or (3) allow the use or occupancy of the Premises by anyone other than Tenant. No assignment or sublease shall relieve Tenant of any liability under this Lease. Landlord's consent to any assignment or sublease shall not operate as a waiver of the necessity for consent to any subsequent assignment or sublease. This Lease shall not be assigned by operation of law. 7. Care of Premises. Tenant shall keep the Premises in a neat, clean and sanitary condition and shall at all times preserve them in good condition and repair, ordinary wear and tear excepted. If Tenant shall fail to do so, Landlord may at its option place the Premises into said condition and state of repair, and in such case Tenant on demand shall pay or reimburse Landlord for the costs thereof. 8. Surrender of Premises; Removal of Property. Upon expiration or termination of the Lease Term, whether by lapse of time or otherwise (including any holdover period), Tenant at its expense shall: (1) remove Tenant's goods and effects and those of all persons claiming under Tenant, (2) repair and restore the Premises to a condition as good as received by Tenant from Landlord or as thereafter improved, reasonable wear and tear excepted, and (3) promptly and peacefully surrender the Premises (including surrender of all improvements installed in the Premises by Landlord or Tenant, except Tenant's trade fixtures that do not become part of the Building). Any property left on the Premises after the expiration or termination of the Lease Term shall be deemed to have been abandoned and to have become the property of Landlord to dispose of as Landlord deems expedient. Tenant shall be liable for all costs associated with the disposal of such property. Tenant hereby waives all claims for damages that may be caused by Landlord's reentering and taking possession of the Premises or removing and storing Tenant's property as herein provided, and Tenant shall indemnify and hold harmless Landlord therefrom. No such reentry shall be considered or construed to be a forcible entry. 9. Condition of Premises; Alterations. 9.1 Landlord's Improvements; Premises "As Is". Landlord shall complete the improvements described on plans prepared by LCA Architects, designated as Job No 06016.04, dated December 05, 2008 and generally depicted in the floor plan attached hereto as Exhibit A. After completion of Landlord's work, and inspection by Tenant, Tenant shall accept the Premises "as is" (except for any punch list items of which Tenant notifies Landlord). Landlord has not made any representations or promises whatsoever with respect to the Building or the Premises, and Tenant is relying on its own investigation and inspection of the Premises and its LEASE AGREEMENT - 4 0 own determination of the suitability of the Premises, physically and legally, for its intended use. In the event that Landlord's Improvements are not substantially complete on the Occupancy Date set forth in Section 1.6, Landlord shall make an adjustment to the Rent Commencement Date commensurate with the date of substantial completion. 9.2 Delivery of Premises. The Premises shall be delivered in a turn key condition broom clean per the improvement plan subject to: Any final punch list items which will not materially affect the use of the Premises, Ingress and egress to the Premises is free and unobstructed, The architect for the project has certified that construction of the leasehold improvements is in conformity with applicable building codes, The Building has been completed in conformity with applicable building codes, A temporary certificate of occupancy has been issued which states that all work is complete except for Tenant's fixtures (so long as there are no conditions to such certificate which causes material interference with Tenant's use of the Leased Premises), All utility and building systems are functioning in a workmanlike fashion. 9.3 Tenant's Improvements. In the event that Tenant desires to undertake any improvements over and above Landlord's Improvements at Tenant's sole cost, Tenant shall do so only with the written approval of Landlord, such approval being in Landlord's sole discretion. Any such improvements shall be performed in a good and workmanlike manner in compliance with all applicable laws, codes and regulations, and all materials used shall be of a quality comparable to those in the Premises and the Building and shall be in accordance with plans and specifications approved by Landlord. All damages or injury done to the Premises, Common Area or the Building by Tenant or by any persons who may be in or upon the Premises, Common Area or the Building with the express or implied consent of Tenant, shall be paid for by Tenant. All improvements (except Tenant's trade fixtures that do not become a part of the Building) shall remain in and be surrendered with the Premises at the expiration or sooner termination of this Lease. 9.4 Alterations. Tenant shall make no additions, changes, alterations or improvements ("Work") to the Premises, or any electrical, mechanical or fire protection facilities pertaining to the Premises without the prior written consent of Landlord. All Work shall be at Tenant's sole cost and shall be performed in a good and workmanlike manner in compliance with all applicable laws, codes and regulations, and all materials used shall be of a quality comparable to those in the Premises and the Building and shall be in accordance with plans and specifications approved by Landlord. All damages or injury done to the Premises, the Common Area or the Building by Tenant or by any persons who may be in or upon the Premises, the Common Area or the Building with the express or implied consent of Tenant, shall be paid for by Tenant. All improvements (except Tenant's trade fixtures that do not become a part of the Building) shall remain in and be surrendered with the Premises at the expiration or sooner termination of this Lease. Tenant agrees to include in all construction contracts for work performed upon the Premises or Building a notice to all contractors, subcontractors, laborers and material suppliers that: (i) the Tenant is not acting as the agent of the Landlord; (ii) Tenant's interest in the Premises and Building is subject to the terms and conditions of the Lease; (iii) upon the termination of the Lease, title to all improvements located on the Premises and Building shall LEASE AGREEMENT - 5 0 0 pass to the Landlord free and clear of all claims, liens and encumbrances; and (iv) the contractors, subcontractors, laborers and material suppliers agree that their rights to the Premises and Building, if any, shall be limited to the rights of the Tenant under the Lease. 10. Services and Maintenance. 10.1 Basic Services. Landlord shall provide mechanical, cooling, heating and ventilation during "Normal Business Hours," which means 7:00 a.m. to 6:00 p.m. on weekdays, excluding legal holidays. Landlord shall provide cooling, heating and ventilation at times other than Normal Business Hours upon Tenant's request and with reasonable notice to Landlord, and Tenant shall pay the costs thereof. If Tenant has special mechanical, cooling, heating, ventilation, electrical or other requirements, then the cost of furnishing, installing, operating and maintaining the equipment and appurtenances (including separate meters if required by Landlord to satisfy these requirements) shall be borne by Tenant. Landlord shall not be liable for any loss or damage caused by or resulting from any variation, interruption or failure of such services unless caused by the negligence or wilful misconduct of Landlord, and no temporary interruption or failure of such services incident to the making of repairs, alterations or improvements or due to accident or strike conditions shall be deemed an eviction of Tenant or relieve Tenant from any of Tenant's obligations hereunder. 10.2 Maintenance. Landlord shall repair and maintain the structural portions of the Building, including the basic plumbing, air conditioning, heating and electrical systems, the exterior of the Building, the parking lot and the landscaping, unless such maintenance or repairs are required as a result, in whole or in part, of the act of, or neglect of any duty by, Tenant, its agents, servants, employees, or invitees, in which event Tenant shall pay to Landlord the reasonable cost of such maintenance or repairs. Except for those areas designated in this Section to be maintained by Landlord, Tenant shall repair and maintain in good condition and repair, the Premises, and any and all appurtenances thereto, during the term of this Lease. 10.3 Basic Utilities. Landlord shall furnish water, sewer, electricity and natural gas service to the Premises and the cost of such utility service, including costs based on consumption, shall be the expense of Landlord. Notwithstanding anything contained in this Section to the contrary, the agreement by Landlord is predicated on Tenant not engaging in any business which would cause a consumption or use of such utility services beyond that normally associated with office usage. In the event Landlord reasonably determines that Tenant's consumption or use of any such utility is greater than that normally associated with office usage, Landlord shall bill Tenant for the cost of such special or comparatively excessive use of such utility services on a regular basis and all such billings shall be due and payable as additional Rent together with the next scheduled Rent payment. Landlord shall not be liable for any loss or damage caused by or resulting from any variation, interruption or failure of such services due to any cause whatsoever, and no temporary interruption of failure of such services incident to the making of repairs, alterations or improvements or due to accident or strike conditions shall be deemed an eviction of Tenant or relieve Tenant from any of Tenant's obligations hereunder. LEASE AGREEMENT - 6 • 0 10.4 Additional Utilities. Tenant shall purchase all other utility services, including but not limited to telephone, cable, internet, and television services desired by Tenant from the utility or municipality providing such service, and shall pay for such services when such payments are due. 10.5 Janitorial Services. Landlord agrees to furnish daily janitorial service for Tenant. Such service shall include sweeping or vacuuming of unrestricted floor areas in offices, emptying of waste paper receptacles and cleaning of restroom areas. 11. Entry and Inspection. Landlord at all reasonable times (and at any time in case of emergency) may enter the Premises for the purpose of inspection, cleaning, repairing, altering or improving the Premises or the Building subject to Tenant's reasonable security requirements. Landlord shall have the right at reasonable times to enter the Premises for the purpose of showing the Premises to any prospective purchasers, mortgagees or tenants of the Building. 12. Damage or Destruction. 12.1 Damage and Repair. In case of damage to the Premises or the Building by fire or other casualty, Tenant immediately shall notify Landlord. If the Building is damaged by fire or any other cause to such extent that the cost of restoration, as reasonably estimated by Landlord, will equal or exceed thirty percent (30%) of the replacement value of the Building (exclusive of foundations) prior to the occurrence of the damage, or if insurance proceeds sufficient for full restoration are unavailable for any reason, then Landlord no later than the sixtieth (60th) day following the damage may give Tenant a notice of election to terminate this Lease. In the event of such election this Lease shall be deemed to terminate on the third (3rd) day after the giving of such notice, and Tenant shall surrender possession of the Premises within a reasonable time thereafter, and the Rent shall be apportioned as of the date of Tenant's surrender and any Rent paid for any period beyond such date shall be repaid to Tenant. If the cost of restoration as estimated by Landlord shall amount to less than thirty percent (30%) of said replacement value of the Building and insurance proceeds sufficient for restoration are available, or if Landlord does not elect to terminate this Lease under the second sentence of this Section 13.1, then Landlord shall restore the Building and the Premises with reasonable promptness, subject to delays beyond Landlord's control, and Tenant shall have no right to terminate this Lease. To the extent that the Premises are rendered untenantable, Rent shall proportionally abate during the period of such untenantability, unless such damage resulted from or was contributed to directly or indirectly by the act, fault or neglect of Tenant, Tenant's officers, contractors, subcontractors, agents, employees, invitees or licensees. 12.2 Business Interruption; Property of Tenant. No damages, compensation or claims shall be payable by Landlord for inconvenience, loss of business or annoyance arising from any repair or restoration of any portion of the Premises or the Building. Landlord will not carry insurance of any kind on any property of Tenant, including inventory, equipment, floor, ceiling and wall coverings, furniture and trade fixtures, and any improvements to the Premises that are paid for by Tenant and Landlord shall not be obligated to repair any damage thereto or replace the same. LEASE AGREEMENT - 7 0 0 13. Indemnification and Waiver of Liability. Tenant shall indemnify, hold harmless and defend Landlord from and against all liabilities, damages, suits, obligations, fines, losses, claims, actions, judgments, penalties, charges, costs, or expenses, including, without limitation, attorneys' and other professional fees and disbursements, in conjunction with any loss of life, personal injury and/or property damage arising out of or relating to the occupancy or use by Tenant of any part of the Premises or the Building occasioned wholly or in part by any act or omission of Tenant or its officers, contractors, subcontractors, licensees, agents, servants, employees, guests, invitees or visitors, or any assignee or sublessee or any other parry for whom Tenant would otherwise be liable. Landlord shall not be liable for any loss or damage to persons or property sustained by Tenant or other persons, which may be caused by theft, or by any act or neglect of any tenant or occupant of the Building or any other third parties, or Landlord, except for Landlord's willful misconduct or gross negligence. 14. Insurance. 14.1 Liability Insurance. Tenant, at its own expense, shall keep and maintain in full force and effect a policy of commercial general liability insurance including a contractual liability endorsement covering Tenant's obligations under this agreement, insuring Tenant's activities upon, in and about the Premises and the Building against claims of bodily injury or death or property damage or loss with a limit of not less than One Million Dollars ($ 1,000,000.00) combined single limit per occurrence and in the aggregate (per policy year). In no event shall the deductible under such policy be in excess of One Thousand Dollars ($ 1,000.00). 14.2 Tenant's Property Insurance. Tenant's property insurance shall be at Tenant's option and expense. 14.3 Landlord's Insurance. Landlord shall procure and maintain during the Term, Fire, Windstorm, and Extended Coverage Insurance (with additional perils to be covered at Landlord's option) on the Building, the Premises and the Common Area in amounts not less than one hundred percent (100%) of the replacement cost above the foundations. Tenant shall pay for all increases in all insurance premiums caused by Tenant's use or occupancy of the Premises, acts of negligence, or violations of the policy provisions. Landlord may procure a rent loss endorsement in favor of Landlord for a period of not more than twelve (12) months in amounts sufficient to pay Tenant's obligations hereunder including, without limitation, the Base Rent and Tenant's share of the Operating Expenses. 14.4 Insurance Policy Requirements. All insurance required under this Section 15 shall be with companies qualified to do business in the State of Idaho. Each insurance policy shall provide that it is not subject to cancellation or material alteration except after thirty (30) days prior written notice to Landlord and Tenant. Tenant shall deliver to Landlord prior to the Rent Commencement Date and from time to time thereafter, copies of policies of such insurance or certificates evidencing the existence and amounts of same and naming Landlord as an additional insured thereunder, and each policy or certificate shall provide that the interest of Landlord therein shall not be affected by any breach by Tenant of any provision of such policy or the policy for which such certificate evidences coverage. All certificates shall expressly provide that the coverage evidenced thereby shall be primary and that any policies carried by Landlord LEASE AGREEMENT - 8 9 0 shall be excess and noncontributory with such primary insurance. The limits of any required insurance policy shall not limit the liability of Tenant under this Lease. 14.5 Waiver of Subrogation. Notwithstanding any other provision to the contrary herein, Landlord and Tenant release each other, their agents and employees from liability and waive all right of recovery against each other for any loss from perils insured against under their respective policies for damage caused by fire or other perils (including those covered by all risk extended coverage) that are covered by insurance, regardless of any fault or negligence. Each party shall use reasonable efforts to cause its insurance carriers to consent to the foregoing waiver of rights of subrogation against the other party. The waiver of subrogation provided herein shall apply to the full extent, but only to the extent, that the same shall be valid and enforceable without impairment of insurance coverage. 15. Signs. Landlord agrees to place Tenant's name on the marquis board(s) located in the Building Common Areas using the design scheme established for the Building. The marquis signs provided by Landlord shall be the only Tenant identification allowed and Tenant shall not place on the exterior of the Premises or the Building or on any part of the interior of the Premises visible. from the Building Common Areas any text, sign, graphic, decoration, or advertising matter. 16. Default; Remedies. 16.1 Events of Default. Each of the following shall be deemed a default by Tenant and a material breach of this Lease: 16.1.1 Failure by Tenant to pay when due any Rent hereunder if such failure shall continue for a period of thirty (30) days after written notice thereof has been given to Tenant; however, Tenant will not be entitled to more than one (1) written notice for monetary defaults during any twelve (12) month period, and if after such written notice any Rent is not paid when due, an Event of Default will be considered to have occurred without further notice; or 16.1.2 Failure by Tenant to perform or observe any of the other terms, covenants, conditions, agreements or provisions of this Lease if such failure shall continue for a period of Ten (10) days after written notice thereof has been given to Tenant; provided, if any such failure cannot reasonably be cured within Ten (10) days then Tenant shall not be deemed to be in default if Tenant commences to cure such failure within a reasonable time not to exceed Ten (10) days and for as long as Tenant is diligently prosecuting the cure thereof up to a total of Thirty (30) days after the notice from Landlord has been given; or 16.1.3 Any misrepresentation or material omission of information made by Tenant orally to Landlord or in any documents or other materials provided by Tenant to Landlord in connection with this Lease; or 16.1.4 Any prolonged absence by Tenant from the Premises ("vacation"), or an absence from the Premises of five (5) days or more while Tenant is in default ("abandonment"); or LEASE AGREEMENT - 9 0 • 16.1.5 This Lease, any part of the Premises, or any property of Tenant's are taken upon execution or by other process of law directed against Tenant, or are taken upon or subject to any attachment by any creditor of Tenant or claimant against Tenant, and said attachment is not discharged or disposed of within fifteen (15) days after its levy; or 16.1.6 Tenant files a petition in bankruptcy or insolvency or for reorganization or arrangement under the bankruptcy laws of the United States or under any insolvency act of any state, or admits the material allegations of any such petition by answer or otherwise, or is dissolved or makes an assignment for the benefit of creditors; or 16.1.7 Involuntary proceedings under any such bankruptcy law or insolvency act or for the dissolution of Tenant are instituted against Tenant, or a receiver or trustee is appointed for all or substantially all of the property of Tenant, and such proceeding is not dismissed or such receivership or trusteeship vacated within thirty (30) days after such institution or appointment; or 16.1.8 The doing or permitting to be done by Tenant of any act which creates a mechanic's or other lien or claim against the land or Building of which the Premises are a part and the same is not released or otherwise provided for by indemnification satisfactory to Landlord within 30 days thereafter; and 16.1.9 Tenant fails to take possession of the Premises on the Occupancy Commencement Date. 16.2 Landlord Remedies for Tenant Default. If any default occurs hereunder, Landlord may, at any time thereafter and without waiving any other rights hereunder, do one or more of the following: 16.2.1 Terminate this Lease, by written notice on the earliest date permitted by law or on any later date specified in such notice, in which case Tenant's right to possession of the Premises will cease and this Lease will be terminated, except as to Tenant's liability; 16.2.2 Without further demand or notice, reenter and take possession of the Premises or any part of the Premises, repossess the same, expel Tenant and those claiming through or under Tenant, and remove the effects of both or either, using such force for such purposes as may be necessary, without being liable for prosecution, damage or otherwise and without being deemed guilty of any manner of trespass, and without prejudice to any remedies for arrears of Rent or other amounts payable under this Lease or as a result of any preceding breach of covenants or conditions; 16.2.3 Without further demand or notice, cure any Event of Default, and charge Tenant as additional rent the cost of effecting such cure, including without limitation reasonable attorneys' fees and interest on the amount so advanced at the rate of 18% per annum or the highest interest rate allowed by applicable law, which ever is less, provided that Landlord will have no obligation to cure any such Event of Default of Tenant; LEASE AGREEMENT - 10 0 16.2.4 Without further demand or notice, accelerate the payment of all Rent and other monetary sums payable by Tenant for the balance of the Term and upon any such election such sums shall be immediately due and payable in full. If Tenant should abandon, vacate or surrender the Premises or be dispossessed by process of law, any personal property left upon the Premises may be deemed abandoned, or, at the option of Landlord, on such reentry Landlord may take possession of any and all furniture, fixtures or chattels in or on the Premises and sell the same. Should Landlord elect to reenter as provided in Section 16.2.2 or should Landlord take possession pursuant to legal proceedings or pursuant to any notice provided by law, Landlord may, from time to time, without terminating this Lease, relet the Premises or any part of the Premises in Landlord's or Tenant's name, but for the account of Tenant, for such term or terms (which may be greater or less than the period which would otherwise have constituted the balance of the Term) and on such conditions and upon such other terms (which may include concessions of free rent and alteration and repair of the Premises) as Landlord, in its reasonable discretion may so choose. Landlord will in no way be responsible or liable for any failure to relet the Premises, or any part of the Premises, or for any failure to collect any rent due upon such reletting. No such reentry or taking possession of the Premises by Landlord will be construed as an election on Landlord's part to terminate this Lease unless a written notice of such intention is given to Tenant. No written notice from Landlord under this Section or under a forcible or unlawful entry and detainer statute or similar law will constitute an election by Landlord to terminate this Lease unless such notice specifically so states. Landlord reserves the right following any such reentry or reletting to exercise its right to terminate this Lease by giving Tenant such written notice, in which event this Lease will terminate as specified in such notice. 16.3 Certain Damages. In the event that Landlord does not elect to terminate this Lease as permitted in Section 16.2.1, but on the contrary elects to take possession as provided in Section 16.2.2, Tenant will pay to Landlord monthly Rent and other sums as provided in this Lease that would be payable under this Lease if such repossession had not occurred, less the net proceeds, if any, of any reletting of the Premises after deducting all of Landlord's reasonable expenses in connection with such reletting, including without limitation all repossession costs, brokerage commissions, attorneys' fees, expenses of employees, alteration and repair costs, and expenses of preparation for such reletting. If, in connection with any reletting, the new lease term extends beyond the existing Term, or the premises covered by such new lease include other premises not part of the Premises, a fair apportionment of the rent received from such reletting and the expenses incurred in connection with such reletting as provided in this Section will be made in determining the net proceeds from such reletting, and any rent concessions will be equally apportioned over the term of the new lease. Tenant will pay such rent and other sums to Landlord monthly on the day on which the monthly rent would have been payable under this Lease if possession had not been retaken, and Landlord will be entitled to receive such rent and other sums from Tenant on each such day thereafter during the Term of this Lease. 16.4 Continuing Liability After Termination. If this Lease is terminated on account of the occurrence of an Event of Default, Tenant will remain liable to Landlord for damages in an amount equal to monthly Rent and other amounts that would have been owing by Tenant for LEASE AGREEMENT - 11 0 • the balance of the Term, had this Lease not been terminated, less the net proceeds, if any, of any reletting of the Premises by Landlord subsequent to such termination, after deducting all of Landlord's expenses in connection with such reletting. Landlord will be entitled to collect such damages from Tenant monthly on the day on which monthly Rent and other amounts would have been payable under this Lease if this Lease had not been terminated. 16.5 Cumulative Remedies. Any suit or suits for the recovery of the amounts and damages set forth above may be brought by Landlord, from time to time, at Landlord's election, and nothing in this Lease will be deemed to require Landlord to await the date upon which this Lease or the Term would have expired had there occurred no Event of Default. Each right and remedy provided for in this Lease is cumulative and is in addition to every other right or remedy provided for in this Lease or now or after the Commencement Date existing at law or in equity or by statute or otherwise, and the exercise or beginning of the exercise by Landlord of any one or more of the rights or remedies provided for in this Lease or now or after the Commencement Date existing at law or in equity or by statute or otherwise will not preclude the simultaneous or later exercise by Landlord of any or all other rights or remedies provided for in this Lease or now or after the Commencement Date existing at law or in equity or by statute or otherwise. All costs incurred by Landlord in collecting any amounts and damages owing by Tenant pursuant to the provisions of this Lease or to enforce any provision of this Lease, including reasonable attorneys' fees from the date any such matter is turned over to an attorney, whether or not one or more actions are commenced by Landlord, will also be recoverable by Landlord from Tenant. 16.6 Lien on Tenant's Personal Property. Tenant hereby conveys to Landlord a security interest in all of the personal property owned by Tenant situated on or in the Premises as security for the payment of all Rent and other sums due or to become due hereunder. Said property shall not be removed from the Premises without the consent of Landlord until all Rent and other sums due or to become due hereunder shall have first been paid and discharged. It is intended by the parties hereto that this instrument shall have the effect of a mortgage or lien upon such property, and Landlord, upon default of Tenant in the payment of Rent and other sums, may take possession of said property either to its own use or to sell the same for the best price that can be obtained at public or private sale, and out of the money arising therefrom, pay the amount due Landlord, and all costs growing out of the execution of the provisions hereof, paying the surplus, if any, to Tenant. If said property, or any portion thereof, shall be offered at public auction, Landlord may become the purchaser thereof. 16.7 Late Payments. 16.7.1 Late Charges. Tenant hereby acknowledges that late payment by Tenant to Landlord of Rent and other sums due hereunder will cause Landlord to incur costs not contemplated by the Lease, the exact amount of which are now and will be extremely difficult to ascertain other than such charges and late charges which may be imposed on Landlord by the terms of any mortgage or trust deed covering the Premises. Accordingly, if any installment of Rent or any other sums due from Tenant shall not be received by Landlord or Landlord's designee within Thirty (30) days after such amount shall be due, Tenant shall pay to Landlord a late charge equal to Ten percent (10%) of the amount(s) past due. The parties hereby agree that such late charge represents a fair and reasonable estimate of the costs Landlord will incur by LEASE AGREEMENT - 12 0 0 reason of late payment by Tenant. Acceptance of such late charge by Landlord shall in no event constitute a waiver of Tenant's default with respect to such overdue amount, nor prevent Landlord from exercising any of the other rights and remedies granted hereunder. 17. Landlord's Default. In the event of any default in the obligation of Landlord under this Lease, Tenant will deliver to Landlord written notice listing the reasons for Landlord's default and Landlord will have Thirty (30) days following receipt of such notice to cure such alleged- default llegeddefault or, in the event the alleged default cannot reasonably be cured within such period, to commence action and proceed diligently to cure such alleged default. 18. Holdover. If Tenant shall, with the written consent of Landlord, hold over beyond the expiration of the Term, or if Landlord shall so notify Tenant at any time upon or after the expiration of the Term, such tenancy shall be deemed a month-to-month tenancy that may be terminated as provided by applicable state law. During such tenancy Tenant shall be bound by all the terms, covenants and conditions as herein specified as far as applicable, except rental, which shall be One Hundred and Fifty percent (150%) of the Base Rent due during the last year prior to the expiration of the Term. 19. Notices. All notices under this Lease shall be in writing and delivered in person or sent by registered or certified mail, return receipt requested, postage prepaid, or sent by recognized overnight courier i.e. federal express, to Landlord and to Tenant at the addresses set forth in Section 1 (except that, after the Lease commences, any such notice may be so mailed or delivered by hand to Tenant at the Premises), or to such other addresses as may from time to time be designated by any such party in writing. Notices mailed as aforesaid shall be deemed given at the earlier of three (3) days after the date of such mailing or upon the date of receipt. 20. Costs and Attorneys' Fees. If Tenant or Landlord shall bring any action for relief against the other, declaratory or otherwise, arising out of this Lease, including any suit by Landlord for the recovery of rent or possession of the Premises, the losing party shall pay the prevailing party for all reasonable attorneys' fees (including attorneys' fees on appeal) and costs (including court costs and disbursements) which shall be deemed to have accrued on the commencement of such action and shall be paid whether or not such action is prosecuted to judgment. The prevailing party will be that party who was awarded judgment as a result of trial or arbitration, or who receives a payment of money from the other parry in settlement of claims asserted by that party.. 21. Limitation of Landlord's Liability. Notwithstanding any other Lease provision, all covenants, undertakings and agreements herein made on the part of Landlord are made and intended not as personal covenants, undertakings and agreements for the purpose of binding Landlord personally or the assets of Landlord, but are made and intended for the purpose of binding only Landlord's interest in the Building. No personal liability or personal responsibility is assumed by, nor shall at any time be asserted or enforceable against Landlord or its shareholders, directors and officers or their respective heirs, legal representatives, successors or assigns on account of this Lease or on account of any covenant, undertaking or agreement of Landlord contained in this Lease. LEASE AGREEMENT - 13 0 • 22. Nonwaiver. Waiver by Landlord of any term, covenant or condition herein contained or any breach thereof shall not be deemed to be a waiver of any other term, covenant, or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. The subsequent acceptance of any Rent hereunder by Landlord shall not be deemed to be a waiver of any preceding breach by Tenant of any term, covenant or condition of this Lease, other than the failure of Tenant to pay the particular Rent so accepted, regardless of Landlord's knowledge of such preceding breach at the time of acceptance of such Rent. 23. Quiet Possession. Landlord warrants that so long as Tenant is not in default under this Lease beyond any applicable cure period and so long as this Lease has not been terminated, subject to the terms and conditions of this Lease, Tenant's quiet possession of the Premises during the Term shall not be disturbed by Landlord or others claiming through Landlord. 24. General. 24.1 Miscellaneous. Titles or captions to sections of this Lease are not a part of this Lease and shall have no effect upon the construction or interpretation of any part hereof. All of the covenants, agreements, terms and conditions contained in this Lease shall inure to and be binding upon Landlord and Tenant and their respective heirs, executors, administrators, successors and permitted assigns. This Lease contains all covenants and agreements between Landlord and Tenant relating in any manner to the leasing, use and occupancy of the Premises and Tenant's use of the Building and the Property and other matters set forth in this Lease. No prior agreements or understandings pertaining to the same shall be valid or of any force or effect and the covenants and agreements of this Lease shall not be altered, modified or added to except in writing signed by Landlord and Tenant. Any provision of this Lease that shall prove to be invalid, void or illegal shall in no way affect, impair or invalidate any other provision hereof and the remaining provisions hereof shall remain in full force and effect. Time periods for Landlord's performance under any provisions of this Lease shall be extended for periods of time during which Landlord's performance is prevented due to circumstances beyond Landlord's control, including without limitation, strikes, embargoes, shortages of labor or materials, governmental regulations, acts of God, war or other strife. This Lease shall be governed by and construed in accordance with the laws of the State of Idaho. Time is of the essence of this Lease. This Lease may be executed in two or more counterparts, each of which shall constitute an original and all of which shall be one and the same agreement. Neither this Lease nor any memorandum hereof shall be recorded in the real property records of the county wherein the Property is located. The word "day" means "calendar day" herein and the computation of time shall include all Saturdays, Sundays and holidays for purposes of determining time periods specified herein. 24.2 Authority. If Tenant is a corporation, the individual executing this Lease on behalf of Tenant represents and warrants that he/she is duly authorized to execute and deliver this Lease on behalf of the Tenant in accordance with a duly adopted resolution of the board of directors of Tenant and in accordance with Tenant's bylaws, and that this Lease is binding upon Tenant in accordance with its terms. If Tenant is a partnership, the individual executing this Lease on behalf of Tenant represents and warrants that he/she is duly authorized to execute and LEASE AGREEMENT -14 deliver this Lease on behalf of the Tenant in accordance with Tenant's partnership agreement, and that this Lease is binding upon Tenant in accordance with its terms. [End of Text] IN WITNESS WHEREOF, the Landlord and the Tenant have signed their name and affixed their seals the day and year first above written. TENANT: By Congressman Walt Minnick LANDLORD: I: Attest: EXHIBITS: A FLOOR PLAN LEASE AGREEMENT - 15 Mayor Tammy de Weerd C� EXHIBIT A Floor Plan COPY/ l �Bi2EAK A w�mowm 9ImI -=►Gh • - 4 �® j JAN. a4e Ai f2ECEPT/ asmr WATiNC: (�jl e ai I 0 I � v I CELE/ OMM. �abe I OPEN I OFFICE EJ 164 6 FFICE� zG, I OFFICE OFFICE I 0 6 bB v I II b i 14'-6° 13'-6" Il. 13'-10" 14'-0° 8 9 FLOOR PLAN LEASE AGREEMENT - 16 • 0 CITY OF MERIDIAN RESOLUTION NO. 08 - BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN (LESSOR) AND CONGRESSMAN WALT MINNICK (LESSEE) FOR APPROXIMATELY 1,812 SQUARE FEET OF OFFICE SPACE AT THE MERIDIAN CITY HALL, 33 EAST BROADWAY, MERIDIAN IDAHO TO BE USED FOR A LOCAL CONGRESSIONAL STAFF OFFICE; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO WHEREAS, the City of Meridian has approximately 1,812 square feet of unimproved office space at the Meridian City Hall that is not currently used for City business; and, WHEREAS, the City of Meridian has no immediate plans to use the 1,812 square feet of unimproved space for City business. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The 1,812 square feet of space in Meridian City Hall described in the lease agreement between Congressman Walt Minnick and the City of Meridian is not otherwise needed for City purposes. SECTION 2. That the terms of the agreement (attached hereto and incorporated herein) between Congressman Walt Minnick and the City of Meridian are just and equitable, and the same is hereby approved as to both form and content. SECTION 3. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Lease Agreement for and on behalf of the City of Meridian. SECTION 4. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of .2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of 2008. ATTEST: LE Jaycee L. Holman, City Clerk APPROVED: Mayor Tammy de Weerd (SEAL) December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -K REQUEST Aatronics Budgeted Contract Amendment No. 4 for $809.00 AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT 0 BUDGETED CONTRACT AMENDMENT NO. 04 PROJECT NO. CH -06-001 DATE: 11/11/08 EFFECTIVE DATE: CONTRACTOR: AA Tronics PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per Wiring for Lobby TV request ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per request Attachments: Change Items description, dated 11/3108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $204,378.72 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 03 No._ to _ (calendar days) $8,153.86 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $212, 532.58 8/28/2008 Net Increase (decrease) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $809.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $213,341.58 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCnON MA ) ACCEPTED: (coNTRA ) Petra Inc. AA Tronics By: Thomas R. Cough By: Debbie Knippert Date: �j Q O� Date: O - APPROVED: (CITY PURL SI A EN COUNCIL APP VAL lllrt�lrinr.�I���� �� �"T��Y'9����,��. By: Keith Waft 7 Date: /Z " ID -O Date: APPROVED: C i�GFG ATTEST: SEAL = By: Mayor ammy de Wee By: City Clerk, Wee Hslman 7 Wee Date: D"" • i BUDGETED CONTRACT AMENDMENT CI OF MERIDIAN NO. 04 EAST IDAHO PROJECT NO. CH -06-001 DATE: 11/11/08 M IDIAN, ID 83642 EFFECTIVE DATE. BUDGETED CONTRACT AMENDMENT D"" CONTRACTOR: AA Tronics PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per Wiring for Lobby TV request ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per request Attachments: Change Items description, dated 11/3/08, with contractor quotes i CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $204,378.72 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 03 No._ to _ (calendar days) $8,153.86 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $212,532.58 8/28/2008 Net Increase (decrease) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $809.00 None - Contract Price Wth all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract - Amendment: Amendment: (calendar days) $213,341.58 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION WIA R) Petra Inc. ACCEPTED: (CONTRA AA Tronics By: Thomas R. Cough' By: Debbie ippe Date: /O �� Date: 0(`/ APPROVED: (CITY PUR SI G A EN COUNCIL APP VAL By: Keith Watts ��77 Date: �L /0 ��� Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: CHANGE ORDER 323 450 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: Wiring for Lobby TV DATE: 11/3/2008 PROJECT: Meridian City Hall JOB:. 060675 TO: Attn: Debbie Knippert CONTRACT NO: 37 AATronics 10 N Liberty St. Boise, ID 83704 Phone: 208-343-0900 Fax: 208-344-9087 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Tax Tax Net Item Description Quantity Units Unit Price Rate Amount Amount 00001 Wiring for Lobby TV- Furnish and install cabling for 50" plasma TV rebated 1.000 LS $809.00 0.00% $0.00 $809.00 from the Mayors Suite to the 1st Floor Lobby per City Request AATronics quote 10/20/08 Unit Cost: $809.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $809.00 The Original Contract Sum was................................................................................................. $204,378.72 Net Change by Previously Authorized Requests and Changes ................................................ $8,153.86 The Contract Sum Prior to This Change Order was ...................................................... $212,532.58 The Contract Sum Will be Increased................................................................................... $809.00 The New Contract Sum Including This Change Order ...................................................... $213,341.58 The Contract Time Will Not Be Changed................................................................................. The nate of Substantial Comulet ion.as-of this Chanqe Order Therefore is .............................. • 0 MERIDIAN CITY HALL PROJECT NO: CH -06-001 AATRONIC, INC - Phase 3 (37) CHANGE ORDER NO 4 11/03/08 CHANGE ORDER ITEMS 1 — — Wiring for Lobby TV 809.00 Furnish and install cabling for 50" plasma TV relocated from the Mayors Suite to the 1 st Floor Lobby per City Request. AAtronics quote 10/20/08 :1• 11 0 . December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -L REQUEST Western Roofing Budgeted Contract Amendment No. 2 for $385.00 AGENCY COMMENTS CITY CLERK: See atfached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT • BUDGETED CONTRACT AMENDMENT NO. 02 PROJECT NO. CH -46-001 DATE: 11/11/08 EFFECTIVE DATE: CONTRACTOR: Western Rooting PROJECT: MERIDIAN CITY HALL - Phase 2 Core & Shell The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASM27 & 110R ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's Attachments: Change Items description, dated 11/3/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $182,990.00 Original Contract Times: Substantial Completion 8128/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 01 No._ to— (calendar days) $1,380.00 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $184,370.00 8/2812008 Net Increase (deers w)mf this Budgeted Contract Amendment Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $385.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $184,755.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION GE ACCEPTED: (CONTRACTOR) Petra Inc. Western Roofing By: Thomas R. Coughlin By.,Ted-Bawis Date: 2�i' �013 Date 1 COUNCIL APPROV APPROVEb: (ciTY'PURCIJASINGAGE Keith Watts Dat Date: APPROVED: (CIT_- ATTEST: fj—AaZ4rV By: Mayor Tammy de W rd By: C Cle Jaycee Homan s A� t Date: t ' `c` _ C7 Dat: 1) d-a%� 9 9 �'' 9� T 1S'� • 1 .go iii C "vi9'1 7 'inti\'� '!'llllilYi irrHS���� 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT 0 BUDGETED CONTRACT AMENDMENT NO. 02 PROJECT NO: CH -06-001 DATE: 11/11/08 EFFECTIVE DATE: CONTRACTOR: Western Roofing PROJECT: -MERIDIAN CITY HALL - Phase 2 Core & Shell 4 The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI#127 & 11 OR 1 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's Attachments: Change Items description, dated 1113108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $182,990.00 Original Contract Times: Substantial Completion 8/28108 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 01 No._ to _ (calendar days) $1,380.00 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $184,370.00 8/28/2008 Net Increase (deawesstDf this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $385.00 None - Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract ' Amendment: Amendment: (calendar days) $184,755.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION GE ACCEPTED: (CONTRACTOR) Petra Inc. Western Roofing , By: Thomas R. Coughlin �., BY:`'�" � Date: i Date 1 COUNC`IL`APP_ROV APPROVE (cITY'PURCfASjr4GAGE By: Keith Watts 411 Date:7i ! b —0 Date: APPROVED: (CITY) - ATTEST: - By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: CHANGE ORDER • 1 111 +0jP1 E." W19i E." BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 3234507 TITLE: ASI Pricing- Phase II DATE: 11/3/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Ted Davis CONTRACT NO: 10 Western Roofing 2609 Keim Lane Nampa, ID 83687 Phone: 208-466-8921 Fax: 208-466-6999 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Tax Tax Net Item Description Quantity Units Unit Price Rate Amount Amount 00001 ASI#127 Roof Penetrations for Tele/Data (COR#011)- Add flashing for 4- 2" 1.000 LS $385.00 0.00% $0.00 $385.00 roof penetrations. Western Roofing quote 7/30/08 00002 ASI#110R Exhaust Fan Revision (COR#10) 1.000 LS $0.00 0.00% $0.00 $0.00 Unit Cost: $385.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $385.00 TheOriginal Contract Sum was................................................................................................. $182,990.00 Net Change by Previously Authorized Requests and Changes ................................................ $1,380.00 The Contract Sum Prior to This Change Order was ...................................................... $184,370.00 The Contract Sum Will be Increased................................................................................... $385.00 The New Contract Sum Including This Change Order ...................................................... $184,755.00 The Contract Time Will Not Be Changed ................................................... .....,1..�................... The Date of Substantial Completion as of this Change Order The�ore is .../. ..,1 9 ..................... ACCEPTED: Wes n Roofing Petra Incorporai B - e, By: r Date: . Date: Expedition ® - 0 &CA Arc itects, By: dam. Steve Christensen Date: t% l t o to F( 0 MERIDIAN CITY HALL PROJECT NO: CH -06-001 WESTERN ROOFING - Phase 2 (10) CHANGE ORDER NO 2 0 CHANGE ORDER ITEMS 1 ASI 127 Roof Penetrations for Tele/Data (COR#011) Add flashing for 4 - 2" roof pentrations Western Roofing quote 7/30/08 2 ASI 110R Exhaust Fan Revision (COR#10) Page 1 of 1 11/03/08 385.00 0.00 385.00 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16,2W8 APPLICANT ITEM NO. S -M REQUEST Architectural Building Supply Budgeted Contract Amendment No. 4 for $2,340.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: See attached OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 0 C.;1f�1,�'V;,'U5 y;o�> CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 04 PROJECT NO. CH -06-001 DATE: 11-21-08 EFFECTIVE DATE CONTRACTOR: ARCHITECTURAL BUILDING SUPPLY PROJECT: MERIDIAN CITY HALL - Phase 2 Core & Shell The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: ASI# 161 Skate Stoppers (COR#26) ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order. Furnish and install skateboard deterrents at designated plaza wall locations. Attachments: Change Order Items Description, dam 11119108, with contractor quote CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 7,820.00 Original Contract Times: Substantial Completion 8128108 Net changes form previous Change Orders Net changes form previous Change Orders No. 01 to 03 No._ to _ (calendar days) $45,411.00 None Contract Price Prior to this Change Order. Contract Times prior to this Change Order (calendar days or dabs) $53,231.00 8/2812008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $2,340.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $55,571.00 Pubstantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ER) ACCEPTED: (CONTRACTOR) Petra Inc. (Architectural BuildingISEO��..By: Thomas R. Coughli By: Stewart JenseDate:,� Date: APPROVED: (CITY PURL SIN NT) COUNCIL APPROVAL By: Keith Watts �,,,tuWiUlNip��/ 2 (v •*(jL�///� Date: / 2 — U ' Date: APPROVED: (CITY) - ATTEST - By: Mayor Tam y d�31-0F_ By: Clerk, — o an SEAL Date: "�Date: 0 0i0 0 al--) "Cd i't2,02f q.65 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 04 PROJECT NO. CH -06-001 DATE: 11-21-08 EFFECTIVE DATE: CONTRACTOR: ARCHITECTURAL BUILDING SUPPLY PROJECT: MERIDIAN CITY HALL - Phase 2 Core & Shell The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: ASI# 161 Skate Stoppers (COR#25) ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order. Furnish and install skateboard deterrents at designated plaza wall locations. Attachments: Change Order Items Description, dated 11119108, with contractor quote CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 7,820.00 Original Contract Times: Substantial Completion 8/28108 Net changes form previous Change Orders Net changes form previous Change Orders No. 01 to 03 No._ to _ (calendar days) $45,411.00 None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $53,231.00 8/28/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $2,340.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $55,571.00 Pubstantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ER) ACCEPTED: (CONTRACTOR) Petra Inc. (Architectural Building S D By: Thomas R. Coughli By: Stewart Jense Date:/ -2,07 �� �� Date: —/ APPROVED: (CI YPURL SIN COUNCIL APPROVAL( V� By: Keith Watts Date: /-z _ Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI#161 Skate Stoppers DATE: 11/21/2008 PROJECT: Meridian City Hail 306: 060675 TO: Attn: Stewart Jensen CONTRACT NO: 7 Architectural Building Supply 960 E. Franklin Rd. Meridian, ID 83642 Phone: 208-884-8917 Fax: 208-884-5641 Unit Cost: $2,340.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $2,340.00 The Original Contract Sum was................................................................................................. $7,820.00 Net Change by Previously Authorized Requests and Changes ................................................ $45,411.00 The Contract Sum Prior to This Change Order was ...................................................... $S3,231.00 The Contract Sum Will be Increased................................................................................... $2,340.00 The New Contract Sum Including This Change Order ...................................................... $55,571.00 TheContract Time Will Not Be Changed.............................................................................. The Date of Substantial Completion as of this Change Order Therre is ......................... ACCEPTED: Architec1B ti ing Si By.L_.. Ste Date: Expedition Petra Incorporate LCA rchitects P By: rf-By: -QRC� � .cJLtnn� om Coughlin V Steve Simmons Date: fig$ Date: 11 P�� 0 MERIDIAN CITY HALL PROJECT NO: CH -06-001 ABS - Phase 2 (07) CHANGE ORDER NO 4 CHANGE ORDER ITEMS 0 11/19/08 1 ASI 161 Skate Stoppers (COR#25) 2,340.00 Furnish and install skateboard deterrents at designated plaza wall locations. "Skate Stoppers" brand Entry Pool walls - Model #FA 135 - 30 ea @ $45 Amphitheater step - Model #FA 902.5 - 22 ea @ $45 ABS proposal dated 10/28/08 2,340.00 Page 1 of 1 0 December 12,2W8 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Heroes Park Development RFP Results & Award December 16, 2008 0 ITEM NO. S -N AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 16th day of December , 2008, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Harvest Design, P.C... hereinafter referred to as "CONSULTANT", whose business address is 2971 E. Coaxer Point Dr. Ste. 150 Meridian ID 83642. INTRODUCTION Whereas, the City has a need for services involving Engineering and Architectural Design; and WHEREAS, the Consultant is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Services: 1.1 CONSULTANT shall perform and fumish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services, and comply in all respects, as specified in the document titled "Scope of Services" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Consultant under this Agreement, including without limitation electronic data files, are the property of the Consultant; provided , however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Consultant may copyright the same, except that, as to any work which is copyrighted by the Consultant, the City reserves a HEROES PARK DESIGN PH. 3 page 1 of 11 royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Consultant shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Consultant represents and warrants that it will perform it's work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Consultant and any reports or opinions prepared or issued as part of the work performed by the Consultant under this Agreement, Consultant makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the consultant at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Consultant shall be compensated on a Lump Sum basis for a Not -To -Exceed amount of $40,500.00 as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Consultant shall provide the City with a monthly statement, as services warrant, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Consultant under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Consultant. 2.3 Except as expressly provided in this Agreement, Consultant shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Consultant shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, HEROES PARK DESIGN PH. 3 page 2 of 11 retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Time of Performance: This agreement shall become effective upon execution by both parties, and shall expire upon completion of the agreed upon services, or unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Consultants business. 4. Independent Contractor: 4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting as an independent contractor, and neither CONSULTANT nor any officer, employee or agent of CONSULTANT will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Consultant has no authority or responsibility to exercise any rights or power vested in the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4.2 Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Consultant in fulfillment of this Agreement. 5. Indemnification and Insurance: CONSULTANT shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONSULTANT, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONSULTANT shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the HEROES PARK DESIGN PH. 3 page 3 of 11 minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability / Professional errors and omissions One Million Dollars ($1,000,000) aggregate, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONSULTANT covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by the Consultant or Consultant's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONSULTANT shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONSULTANT'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Consultant begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONSULTANT shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Idaho Avenue Meridian, Idaho 83642 Harvest Design, Inc. Attn: Paul W. Norberg 2971 E. Copper Point Dr., STE 150 Meridian, ID. 83642 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. HEROES PARK DESIGN PH. 3 page 4 of 11 8. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 9. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 10. Assignment: It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 11. Discrimination Prohibited: In performing the Services required herein, CONSULTANT shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion,, sex, national origin or ancestry, age or disability. 12. Reports and Information: 12.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 12.2 Consultant shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 13. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONSULTANT'S records with respect to all matters covered by this Agreement. CONSULTANT shall permit the HEROES PARK DESIGN PH. 3 page 5 of 11 CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 14. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 15. Compliance with Laws: In performing the scope of services required hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 16. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written amendments to this Agreement. 17. Termination: If, through any cause, CONSULTANT, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONSULTANT may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any HEROES PARK DESIGN PH. 3 page 6 of 11 payments to CONSULTANT for the purposes of set-off until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from it's attorney's or the opportunity to seek such advice. 19. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 20. Applicable Lawn: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 21. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY 1 BY: TAMMY Attest: JAYCEE L. 95 CONSULTANT )WERD, MAYOR Y: Nye .es crr AN, CITY hLEK AL t� r tts'c- HEROES PARK DESIGN PH. 3 page 7 of 11 Approved as to Content BY: KEITH WATTS, PURCHASING MANAGER Dated: d Approved as to Form CITY ATTORNEY Approved by City Council: /'Z -1 p `08 Parks De rtment Apprgval BY: NAME: Steve Siddowav TITLE: Parks Department Director Dated: IZ, 'LZ o HEROES PARK DESIGN PH. 3 page 8 of 11 Exhibit A SCOPE OF SERVICES Engineering Services ■ Survey and engineering of all expansion areas called out on the site map including locations of new trees for pathway layout. ■ Location and elevation of all structures. ■ Utilities: water and power extended from existing utilities. ■ Site grading and drainage plan. ■ Asphalt pathway location and specifications. ■ Access to the Maintenance Building. ■ Provide legal description for easement language at northwest comer of park (across the church property). ■ Design and engineer connections to existing micro -paths. ■ Design and engineer in cooperation with City Public Works Department the following: ► change the irrigation pond and system from surface water to effluent water use as the primary source. ► a water feature and signage that utilizes and interprets the effluent water. ► Effluent reuse water main line from Ten Mile Road to the restroom. Architectural I Landscape Design Services ■ Public Meetings: Conduct a minimum of one (1) neighborhood meeting informing the public of design and schedule, and attend City meetings as required as part of the approval process. • Coordination with Meridian PAL to design a storage area for goals and equipment, including fencing, screening and a storage building. ■ Landscape Plan including retrofit to existing irrigation system. ■ Incorporate and modify an existing 2000 square foot Restroom/Maintenance/Concession building plans and construction documents. (Specification and existing plans provided by the City) ■ Coordination with Ada County Highway District plan submittal, review and permits for Ten Mile frontage improvements. ■ Coordination with City of Meridian Public Works, Building and Planning Departments (CZC and building permits) for plan submittal and review. HEROES PARK DESIGN PH. 3 page 9 of 11 ■ Identify site locations for drinking fountains, benches, trash receptacles. ■ Coordination of restroom building plans into construction documents. ■ Incorporate 1 - 30x60 picnic shelter into plans. (Specification provided by the Parks department.) ■ Incorporate 1 - 20x20 picnic shelter into plans. (Specifications provided by the Parks department.) ■ Incorporate playground design with play structure, curbing, swings, climbing rocks, benches, trash receptacles and bike racks. (Specifications provided by the Parks department.) ■ Design pathway system along west and north boundaries of the park to connect a loop system. ■ Incorporate concrete sidewalks around the playground area and connecting to the pathway. ■ Incorporate layout for future parking provisions. ■ Incorporate approx. 100 trees into the site plan. ■ Design a landscape solution for the north slope including irrigation. ■ Provide a Statement of Probable Construction Costs and Scope of Work for bidding. ■ Provide construction administration through completion of the resulting construction contract. PROJECT CLOSEOUT SHALL INCLUDE ALL DRAWINGS IN A REUSABLE ELECTRONIC FORMAT. HEROES PARK DESIGN PH. 3 page 10 of 11 Exhibit B PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $40,500.00 excluding travel expenses. . Fees will be billed monthly for completed tasks only, per the following schedule of values. Fees may be billed at completion regardless of milestone date. TASK DESCRIPTION MILESTONE DATES AMOUNT A• 50% Construction Plans January 22th, 2009 $8,100.00 B• 90% Construction Plans February 16th, 2009 $8,100.00 C• 100% Complete Final Construction Plans March 1st, 2009 $10,125.00 D. Complete plans and specification for bidding March 20th, 2009 $8,100.00 E. CONSTRUCTION MANAGEMENT $6,075.00 F. G. H. TOTAL $40,500.00 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. HEROES PARK DESIGN PH. 3 page 11 of 11 December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 5-0 REQUEST Bid Award for Yearly Water Meter Purchases AGENCY COMMENTS CITY CLERK: See aftached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: zIle CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. V v CL c� • is Z c w m 0 to O O 3 W Z m W r!' 4 v c m U m 3 m v CD 0 CD 3 a 3 N O O co N W O m W c r December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. S -P REQUEST Resolution: City Hall Office Lease AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. December 12, 2008 MERIDIAN CITY COUNCIL MEETING December 16, 2008 APPLICANT ITEM NO. 6-A REQUEST Room Reservation & Rental Policies AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 0 City of Meridian Public Meeting Space Reservation Policies and Regulations 33 East Broadway ■ Meridian, ID 83642 ■ (208) 888-4433 1401 East Watertower - Meridian, ID 83642 ■ (208) 846-7300 www.meridiancity.org The City of Meridian will make meeting space, in City Hall and the Meridian Police Department, available for public use, subject to compliance with the following policies and regulations: CONTACT • Meeting rooms and spaces are available for public use in the Meridian City Hall (33 East Broadway) and the Meridian Police Department (1401 East Watertower) for use Monday through Friday only from 8:00 a.m. to 9:00 p.m. [The days or hours may be extended upon request, but may be subject to additional terms or conditions]. • Requests for reservations for City Hall meeting rooms may be made by contacting the City Clerk at 888- 4433; requests for reservations for the Meridian Police Department may be made by contacting the Records Section at 846-7300. • The room at the Police Department, designated police public meeting room, and the rooms at City Hall that are designated "A" and `B" shall have a charge for their use. • The Council Chambers or Council Executive Conference room may be requested by the Mayor or a City Council member only. Staff must be present for use of the Council Chambers. • Reservation and use of City facilities are subject to payment of fees as set forth in the fee schedule provided. • Police public meeting room and City Hall Rooms A and B are meeting rooms for the general public • Council Chambers are for public hearings. The Council Conference Room is not for general use. CONDITIONS OF USE OF CITY MEETING ROOM City and City -sponsored meetings and activities have priority use of building facilities at all times. If the City must cancel a reservation, all fees paid will be refunded. Cancelation may be made without prior notice. • The improper use or abuse of the facility is subject to immediate cancellation of the event and ejection without the return of the accompanying fee. • The Police public meeting room and the rooms A and B at City Hall are available for rent by the general public. Their rental is for meetings only and may not be used for any parties, holiday gatherings, displays, shows, "for-profit" ventures, and other commercial enterprises, unless specifically authorized by the Chief of Police for Police Department facility or the Mayor for City Hall. "For profit" ventures may require additional fees, terms, or conditions. • No furniture may be removed from or added to the room without authorization. • Any damages to the building, furniture, or equipment will be the financial responsibility of the reserving ply. • All facilities must be vacated by 9:00 p.m. unless prior arrangements are made. • Requests for reservations and payment of fees must be made 7 days in advance, but may be made no more than 30 days prior to the day of use. Standing reservations shall not be accepted except as designated. If a room is available the time limit may be waived, but the fee must still be paid prior to use. • Reservations will only be accepted from persons 18 years of age or older. • Reservations shall not be considered final until all applicable fees have been paid and approval has been granted. Requests are still subject to the cancellation conditions found in the terms of this Notice. • Refunds will be made only for reservations cancelled at least 48 hours prior to the scheduled use or due to the City's cancelation of the event. • City staff cannot provide coffee, supplies or office support. ROOM SPECIFIC CONDITIONS • Limited food may be allowed in the meeting space. No hot foods or hot serving dishes. Please discuss at the time of the reservation to acquire approval. Beverages such as coffee, soda, or water are allowed only in appropriate containers with lids. • Reservations shall be limited to the room or facility expressly reserved and shall not include additional areas, unless a reservation has also been made for the additional areas. This does not exclude the use of the common area of the building, restrooms, or water fountains. • The electronic equipment in the room is not for use with the room reservation unless the renter has been properly trained to use it or the City staff is available. There may be an additional charge for this use. If there is need for connecting cords or speakers they may be checked out on the day of use. Be advised that the City may not have all the equipment you may need so you may need to provide your own. • The reserving party shall be responsible for all set-up, takedown, and return of tables, chairs, or any other furniture or equipment to the proper location in accordance with the floor plan provided by the City. This needs to be accomplished during the reserved time of the room. • No materials or decorations may be tacked, glued, stapled, taped, or adhered or affixed in any manner to walls, doors, or windows. • All garbage and recyclable items must be placed in proper receptacles. • Smoking is prohibited in these rooms and on the premises of City Hall and the Police Department. • Alcoholic beverages are not permitted within these rooms or on the premises of City Hall and the Police Department. • If the City determines it is necessary, the reserving party will be issued one proximity card and/or key that will provide access to the reserved space. The proximity card can be picked up 1 business day prior to use of the room from the City Clerk for reservations in the City Hall and Police Records Section for the Police facility. The proximity card will only work for the time the space has been reserved and remains the property of the City of Meridian. At the conclusion of the meeting, the proximity card may be left in the room. If the card is not returned, a fee of $12.00 will be assessed to the reserving party. Failure to return the card may be cause to disallow future rentals of the rooms. • The reserving party may not charge any fee for admission to or use of a reserved space. 0 CITY HALL FACILITY 0 No fees to be assessed for the following MONTHLY meetings and are authorized to be scheduled beyond 30 days: o All City of Meridian Commissions and Committees o- Ada County Boys and Girls Club Board o Valley Regional Transit (VRT) Board o Community Planning Association of Southwest Idaho (COMPASS) Board 0 Meridian Rural Fire District Commissioners Board o Western Ada Recreation District (WARD) Board o Meridian Development Corporation Board of Directors o Meridian Historical Society No fees to be assessed for the following meetings but are not authorized to be scheduled beyond 30 days: o Ada County Highway District meetings regarding Meridian road projects o Ada County meetings o Joint School District No. 2 Administration meetings o Home Owner's Associations within the City of Meridian that are filed with the Secretary of State o All IRS tax exempt organizations with valid proof of their status, including the Meridian Chamber of Commerce Board meetings. MERIDIAN POLICE FACILITY No fees assessed for use of Police public meeting room only: ■ P.O.ST. Academy ■ All Idaho Law Enforcement Agencies