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HomeMy WebLinkAbout2008-02-12• 0 REVISED 2-11-08 ERIDIAN�,.� ®AH CITY COUNCIL SPECIAL MEETING / WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, February 12, 2008 at 6:00 p.m. O David Zaremba X Joe Borton X Charlie Rountree X Keith Bird O Mayor Tammy de Weerd tem Agenda Item Presenter Action Needed Time 1 ROLL CALL ATTENDANCE: Taken - 2 ADOPTION OF AGENDA: City Council Approve as - Amended 3 PROCLAMATION: Bill Charlie Gregory Day 2-8-08 Rountree 4 CONSENT AGENDA: City Council Approve as Amended (a) Approving City's Application for Public Art & Cultural Facilities Grant from Idaho Commission on the Arts (b) Deed Restriction for New City Hall Site (c) City Hall Change Orders: 1 — Tri-State Electric for decrease of $6,064.76 ($2,743,830.24 total) 2 — Commercial Painting Contractors, Inc. for increase $200.00 ($151,475.00 total) 3 — Buss Mechanical for Meridian City Council / MDC Joint Special Meeting / Workshop Agenda -February 12, 2008 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. n LI • REVISED 2-11-08 Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. increase of $4,922.00 ($958,307.00 total) 4 — Seal Co. for increase of $22,388.00 ($89,570.00 total) 4 COMMUNITY ITEMS / PRESENTATIONS: (a) Update on New City Hall Gene Bennett, Presented 10 Building Construction Jon Anderson, min. Adam Johnson, Tom Coughlin - Petra Inc. (b) Kuna Growth Boundary Anna Canning — Updated Planning Dept (c) Eagle Growth Boundary Anna Canning — Updated Planning Dept (d) Update on Area of Impact Peter Friedman Updated Request with Ada County — Planning Dept 5 (e) ACHD ULI Report and Joe Borton Updated min. Growth Alliance 45 (f) Parks Department Status / Steve Siddoway Presented min. Update Report: Parks Dept 1 - Tree Replacement Program 2 - Field Usage Scheduling 3 - MPAL / Heroes Partnership Update 4 - Heritage Ball Field Agreement Update 5 - Meridian Youth Baseball Update 6 - Champion Park Restitution Update 7 - Splash Pad Solution Option I Update 8 - Kiwanis Shelter Update Option 2 9 - Concessions Rental Ordinance 10 - 8th Street Bridge Update Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 REVISED 2-11-08 Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 11 - Public Input Survey & Community Presentations (g) Discussion of the Draft ACHD 2009-2013 Five Year Work Plan Matt Ellsworth — Planning Department / Katie L. ACHD Discussed 20 min. 5 CITY POLICY REVIEW: (a) Amended Travel Policy Bill Nary Presented for 5 Later Discussion min. on 3-11-08 6 CITY ORDINANCE REVIEW: (a) Outdoor Sales and Bill Nary Presented for 5 Temporary Events Ordinance Later Discussion min. on 3-11-08 7 EXECUTIVE SESSION: - ISC 67-2345 (1) (c): (to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency) & (f): (to•consider and advise its legal representatives in pending litigation) Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. i9 REVISED 2-11-08 �E IDIAN�-- 9BAH0 CITY couNciL SPECIAL MEETING / WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, February 12, 2008 at 6:00 p.m. O David Zaremba Joe Borton Charlie Rountree 4—Keith Bird O Mayor Tammy de Weerd tem Agenda Item Presenter Action Needed Tim 0 1 ROLL CALL ATTENDANCE - 2 ADOPTION OF AGENDA City Council Approve os - s3 3 Proclamation for Bill Gregory _C rf vt�Y,ee< Day 4 CONSENT AGENDA City Council Approve a.f ameA fk (a) Approving City's Application loo 4 J,8 for Public Art & Cultural Facilities Grant from Idaho Commission on the Arts (b) Deed Restriction for New City Hall Site (c) City Hall Change Orders 1 — Tri-State Electric fob �i �� 76 $2,743,830.24 ¢'dei & ,4 , 2 — Commercial Painting Contractors, Inc. for & $151,475.00 v;Kc�-f e Ove. do 3 — Buss Mechanical fQr e;A,tea 4, g ,? � $958,307.00 4 — Seal Co. for $89,570.00 ��cncuSpZ 2-13.0 Meridian City Council / MDC Joint Special Meeting / Workshop Agenda -February 12, 2008 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 REVISED 2-11-08 It COMMUNITY ITEMS / PRESENTATIONS: (a) Update on New City Hall Gene Bennett, Presented 10 Building Construction Jon Anderson & min. Adam Johnson - Petra Inc. To (b) Kuna Growth Boundary Anna Canning — Update Planning Dept (c) Eagle Growth Boundary Anna Canning — Update Planning Dept (d) Update on Area of Impact Peter Friedman Update Request with Ada County — Planning Dept (e) ACHD ULI Report and Joe Borton Update 5 Growth Alliance min. (f) Parks Department Status / Steve Siddoway Presented 45 Update Report: — min. 1 - Tree Replacement Parks Dept Program 2 - Field Usage Scheduling 3 - MPAL / Heroes Partnership Update 4 - Heritage Ball Field Agreement Update 5 - Meridian Youth Baseball Update 6 - Champion Park Restitution Update 7 - Splash Pad Solution Update 8 - Kiwanis Shelter Update 9 - Concessions Rental Ordinance 10 - 8th Street Bridge Update 11 - Public Input Survey & Community Presentations Meridian City Council / MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 7 0 0 0 REVISED 2-11-08 Meridian City Council / MDC Joint Special Meeting / Workshop Agenda -February 12, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. (g) Discussion of the Draft 2009-2013 Five Year Work Plan Matt Ellsworth — Planning Department Discussion 20 min. CITY POLICY REVIEW: (a) Amended Travel Policy Bill Nary Presented for 5 Later Discussion min. Giivh, /� CITY ORDINANCE REVIEW: (a) Outdoor Sales and Presented for Temporary Events Ordinance 817 t /(4*v Later Discussion 5 �A /I' min. EXECUTIVE SESSION: ,7' ISC 67-2345 (1) (c): (to conduct (.0 ? deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency): Meridian City Council / MDC Joint Special Meeting / Workshop Agenda -February 12, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, February 12th, 2008 at 6:00 pm. The Meridian City Council will be discussion the following following agenda items: Approve City's Application for Public Art & Cultural Facilities Grant from Idaho Commission on the Arts Deed Restriction for New City Hall Site City Hall Change Orders 1 — Tri-State Electric 2 — Commercial Painting Contractors, Inc. 3 — Buss Mechanical 4 — Seal Co. Update on New City Hall Building Construction Kuna Growth Boundary Eagle Growth Boundary Update on Area of Impact Request with Ada County ACHD ULI Report and Growth Alliance Parks Department Status / Update Report: 1 - Tree Replacement Program 2 - Field Usage Scheduling Meridian City Council Special Workshop / Meeting — February 12, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. RICISCSP5 + * PU ki t ark EN DLAN*--,,- I DA HO ThW6 l l Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, February 12th, 2008 at 6:00 pm. The Meridian City Council will be discussion the following following agenda items: Approve City's Application for Public Art & Cultural Facilities Grant from Idaho Commission on the Arts Deed Restriction for New City Hall Site City Hall Change Orders 1 — Tri-State Electric 2 — Commercial Painting Contractors, Inc. 3 — Buss Mechanical 4 — Seal Co. Update on New City Hall Building Construction Kuna Growth Boundary Eagle Growth Boundary Update on Area of Impact Request with Ada County ACHD ULI Report and Growth Alliance Parks Department Status / Update Report: 1 - Tree Replacement Program 2 - Field Usage Scheduling Meridian City Council Special workshop / Meeting — February 12, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. C� • 3 - MPAL / Heroes Partnership Update 4 - Heritage Ball Field Agreement Update 5 - Meridian Youth Baseball Update 6 - Champion Park Restitution Update 7 - Splash Pad Solution Update 8 - ICwanis Shelter Update 9 - Concessions Rental Ordinance 10 - 8th Street Bridge Update 11 - Public Input Survey & Community Presentations Discussion of the Draft 2009-2013 Five Year Work Plan Amended Travel Policy Outdoor Sales and Temporary Events Ordinance Executive Session per Idaho State Code 67-2345(1)(c.) The public is welcome to attend. of ui DATED this 9th day of February, 2008. �\C;��re��``�,'�<r �Al l ru SNA -�A A r1 w WILLIAM G. BERG, JR. - C117Y C ERW-h: `-"A 7Q aotw Meridian City Council Special Workshop / Meeting — February 12, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • 0 E IDIAN.- CITY COUNCIL SPECIAL MEETING / WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, February 12, 2008 at 6:00 p.m. O David Zaremba Joe Borton Charlie Rountree Keith Bird O Mayor Tammy de Weerd 1 ROLL CALL ATTENDANCE - 2 ADOPTION OF AGENDA City Council Approve - 3 CONSENT AGENDA City Council Approve (a) Approving City's Application for Public Art & Cultural Facilities Grant from Idaho Commission on the Arts (b) Deed Restriction for New City Hall Site (c) City Hall Change Orders 1 — Tri-State Electric 2 — Commercial Painting Contractors, Inc. 3 — Buss Mechanical 4 — Seal Co. 4 COMMUNITY ITEMS / PRESENTATIONS: Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council / MDC Joint Special Meeting / Workshop Agenda -February 12, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. (a) Update on New City Hall Gene Bennett, Presented 10 Building Construction Jon Anderson & min. Adam Johnson - Petra Inc. (b) Kuna Growth Boundary Anna Canning — Update Planning Dept (c) Eagle Growth Boundary Anna Canning — Update Planning Dept (d) Update on Area of Impact Peter Friedman Update Request with Ada County — Planning Dept (e) ACHD ULI Report and Joe Borton Update 5 Growth Alliance min. (f) Parks Department Status / Steve Siddoway Presented 45 Update Report: / Elroy Huff — min. 1 - Tree Replacement Parks Dept Program 2 - Field Usage Scheduling 3 - MPAL / Heroes Partnership Update 4 - Heritage Ball Field Agreement Update 5 - Meridian Youth Baseball Update 6 - Champion Park Restitution Update 7 - Splash Pad Solution Update 8 - Kiwanis Shelter Update 9 - Concessions Rental Ordinance 10 - 8th Street Bridge Update 11 - Public Input Survey & Community Presentations (g) Discussion of the Draft Matt Ellsworth — Discussion 20 2009-2013 Five Year Work Planning min. Plan Department Meridian City Council / MDC Joint Special Meeting / Workshop Agenda -February 12, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 • Meridian City Council / MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 5 CITY POLICY REVIEW: (a) Amended Travel Policy Bill Nary Presented for 5 Later Discussion min. 6 CITY ORDINANCE REVIEW: (a) Outdoor Sales and Emily Kane Presented for 5 Temporary Events Ordinance Later Discussion min. 7 EXECUTIVE SESSION: ISC 67-2345 (1) (c): (to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency): Meridian City Council / MDC Joint Special Meeting /Workshop Agenda -February 12, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 Meridian City Council Special Workshop Meetina February 12, 2008 A meeting of the Meridian City Council Special Workshop Meeting was called to order at 6:00 p.m., Tuesday, February 12, 2008, by Council President Charlie Rountree. Members Present: Keith Bird, Charlie Rountree, and Joe Borton. Members Absent: Mayor Tammy de Weerd, David Zaremba. Others Present: Bill Nary, Will Berg, Ann Canning, Len Grady, Bob Stowe, Joe Silva, Steve Siddoway, Elroy Huff, Pete Friedman, Matt Ellsworth and Dean Willis. Item 1: Roll -call Attendance: Roll call. David Zaremba X Joe Borton X Charlie Rountree X Keith Bird Mayor Tammy de Weerd Rountree: Well, I'm going to open our Tuesday, February 12th, special meeting workshop. The first thing on the agenda is roll call attendance. Mr. Clerk. Item 2: Adoption of the Agenda: Rountree: Thank you. Next item is the adoption of the agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we adopt the agenda as published with one addition. Under Executive Session add (1)(f) also to the (1)(c). Borton: Second. Rountree: Okay. It's been moved and seconded to approve the agenda with the addition on the last item. All those in favor? Opposed same sign? Okay. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 3: Proclamation for Bill Gregory Day Rountree: The next item on the agenda is a proclamation for Bill Gregory Day. We lost one of our friends and community supporters here last week and sorry I was out of town, Doug, so express my sorrow to the folks over there at SSC. Meridian, Idaho, the office Mayor, a proclamation. In recognition of the life of Billy Eugene Gregory. Meridian City Council Special WolAshop Meeting February 12, 2008 Page 2 of 34 Whereas Bill Gregory, a resident of the community of Meridian, has passed away on Saturday, February 2nd, 2008, and whereas his partnership in Sanitary Service Company provided a tremendous impact to establishing the quality of life in this community and whereas his love for this community has been shown by his involvement and support in activities, programs, and projects and whereas his nickname Waste Can Willy demonstrated his dedication to the professional industry of solid waste disposal, recycling, and environmental quality and whereas his people skills and relationships with fellow workers, business acquaintances, and community leaders will not be forgotten and whereas the Mayor and City Council of the City of Meridian, in mourning his passing by acknowledging his accomplishments and contributions to this community, therefore, I, Tammy de Weerd and Charlie Rountree, Council President -- Mayor of the City of Meridian do hereby proclaim Friday, February 8th, 2008, as Bill Gregory Day in the City of Meridian in recognition and celebration for his commitment and dedication to the Meridian community. And, Doug, thanks for being here tonight to accept this. Item 4: CONSENT AGENDA (a) Approving City's Application for Public Art & Cultural Facilities Grant from Idaho Commission on the Arts (b) Deed Restriction for New City Hall Site (c) City Hall Change Orders 1 — Tri-State Electric for $2,743,830.24 2 — Commercial Painting Contractors, Inc. for $151,475.00 3 — Buss Mechanical for $958,307.00 4 — Seal Co. for $89,570.00 Rountree: Next item on the agenda is the Consent Agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: On the Consent Agenda on the change orders all you have got down there is the result of the total contract after the change orders, which isn't the change order, so I will give you the change order number. Under Tri-State Electric, the change order is a deduct of $6,064.76. Under contract -- which makes their total contract as of now $2,743,830.24. For Commercial Painting and Contractors, Incorporated, the change order was a plus 200 dollars, for a contract now of 151,475 dollars. Buss Mechanical change order was a plus of 4,922 dollars and makes their total contract as of now 958,307 dollars. Seal Co. Company, their change order was a plus of 22,388 dollars, for a total contract as of now of 89,570 dollars. And with that I move that we approve the Consent Agenda. Meridian City Council Special Wehop Meeting is February 12, 2008 Page 3 of 34 Borton: Second. Rountree: It's been moved and seconded to approve the Consent Agenda. All those in favor? Opposed same sign? It's passed. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: COMMUNITY ITEMS / PRESENTATIONS: (a) Update on New City Hall Building Construction - Gene Bennett, Jon Anderson $ Adam Johnson - Petra Inc. Rountree: Next item is -- actually, it should be Item 5, but I have Item 4. Update on the New City Hall. And, Gene, if you want to start that off and you brought your folks with you, so we will tag team you. Bennett: Thank you. Rountree: All right. Bennett: Thank you. I would draw your attention to the monthly report, which has been passed out, and section one has your executive summary. Concerning the schedule, to date we have processed 64 ASI that's resulted in about 27 work days of delay due to steal changes. In terms of the contract time, that's about five weeks. Through the winter and late fall we have experienced 21 abnormal weather days, which amounts to another three -- three calendar weeks. So, total days delayed at this point are eight weeks. It's only affected the critical path about six weeks. The original completion date was scheduled for August 29th. With that six weeks we would looking at October 10th. That's a worst case condition. Jon and the subs have been working through work g- rounds on things that they can do and I'll let Jon at this point talk about the -- where he's at and how much we have shaved off in that six week delay. Anderson: Good evening, Members of the Council, Council President. To date we are focusing -- the main focus of the structure is to get the structure fully enclosed. At this point in time three sections -- well, the four sections of the roof are installed. The fourth section of roof will start this next week. With that, the exterior of the building itself by week's end should be fully enclosed with temporary and/or permanent facilities. Windows are in route. We should start installing in about a week and a half with glazing, which will allow drywall to start. So, the areas that we have had in the dry, we have the first floor south -- we had to section this building off into four quadrants. First floor south, all the petition walls are up. All the wall rough -ins are in. Basement is still fully roughed in and ready for drywall as well. Second floor by week's end will have -- the second floor south area -- computer floor -- excuse me -- access floor complete with petition wall starting as well. So, those areas that we have had in the dry and have been able to keep control of the water situation through the building, through openings, Meridian City Council Special Atop Meeting 0 February 12, 2008 Page 4 of 34 we have been able to keep that area in progress. I anticipate drywall to start in those activities -- or I should say first floor south in about a week and a half we will start petition walls. As the windows are being set we will be able to wrap up the windows on the exterior of that section of the building. From there again roofs going down. The last of the concrete's being cast and the structure is up. The total structure itself is now complete now, now we have some miscellaneous handrails, guard rails, and miscellaneous items. So, that allows the last of the concrete to go in, the mechanical penthouse, stairs, and so forth. The air handlers have been set on the roof. We are finishing all the mechanical up and down from the third floor down to the basement. So, all those shafts are being completed. So, as a whole the building from the inside -- we are building this thing from the inside out. The mason is wrapping up by week's end this north section of the brick. He will be moving to the stair towers. From the stair towers he will come back to the front of the building and go across the whole front face, all moved into the back, so they can start the plaza towards the end of -- the middle of March, to the end of March, depending on our weather. So, as we were finishing up the inside -- or I should say we were pushing the inside as hard as we can, we are also looking ahead for the plaza. The plaza's a big key for me to get you guys moved in. Without sidewalks and those features installed I can't get you in the building. So, there are a couple different parts that I'm applying from the inside out, as well as the outside to the plaza, with the drawings and with our forces. Fortunately, to our benefit our prime contractors, American Wall Covering, and our metal stud framing, Tri-State Electric, our electrical company; Hobson Fabricating and Buss Mechanical are main players as far as getting this thing moving on the inside. All those people have people waiting to go back to work, so as soon as we get areas ready we are not into a labor shortage. First floor on the north side of the building we actually have the rough -in incomplete. I have about two days in electrical and, then, the floor can start, the access flooring. That access flooring will start next Wednesday back on the first floor to open up the whole first floor and moving up to the second floor. So, when you look at the schedule, it's a little deceiving and what I'm actually chasing myself is the drywall activity, which is down at item 35. So, with that activity that's -- that's my -- that's my pressure point, basically. So, as the access floor is finishing up, petition walls have started, wall rough -ins have started, and, then, my drywall will start on time. And, then, it's a mad -- not a mad dash, but we -- for lack of a better term -- mad dash on the second and third floors on the north side of the building catching up where we have slipped a little bit. So, that's what we are working on right now to get this thing caught up and I am hoping to shave some weeks off of the worst case scenario at this point in time. But we still have to realize at the very end of this project we had the commissioning, which is a very important part of the LEED for the indoor air quality. We have a month flush. And, basically, through that month that we are going to flush the building, there is air blowing in amount -- and Adam can elaborate a little better than I can on how much air we have to flush per square foot of office space. We flush the building out. Through that time we will be working on punch lists, these late items and getting the building ready for you people to move into. So, I have got a block of time, for lack of a better term, built in for punch list prior to you guys taking over the building. So, we have had several commissioning meetings with our enhanced commission agent Tim with Tier International and our prime contractor, which was Buss, Tri-state Electric and Hobson, are working with us to make sure -- to Meridian City Council Special WoT1C.shop Meeting February 12, 2008 Page 5 of 34 insure we have the building at start up, so -- with that, with the commissioning, I'm going to tum it over to Adam. Bird: Just a second. I have a question. Rountree: Mr. Bird. Bird: Jon, all shop drawing, submittals, and everything that has been bid has been in and turned around and everything's -- materials ordered, we have no lead time items from any of that? Anderson: To the best of my knowledge, the last bid package was a rebid on the security and it is in at this point in time with our electrical engineer. The data -- our data cable is on site. The CAT 6A cable is actually here, the backboards for that associated work. At this point I don't foresee anything -- Bird: Stairs, railing, and everything's on site? Anderson: Stairs, hand railing, is all on site. We actually met with our tile guy today. We have not allowed him to order his tile, because we have nowhere to put it. But it's very simple to get that. So, no, on the submittal process I believe we are lacking a few security items that are in for review right now and they shouldn't have a big -- Bird: Well, some of those are long lead items, too. Anderson: Some of them are. Bird: So, we need to -- Anderson: The devices that Jeff Johnson has picked from our electrical engineering firm are kind of standard items, for lack of a better term. Bird: Okay. Thank you, Jon. Anderson: Thanks. Johnson: Good evening, Counsel President Bird -- Borton, Members of the Council. Just kind of refer you to tab three in your book, if you could for me. We are going to go through a pretty expedited LEED rundown here. And, then, if you have that two-page handout, kind of just pool the item -- key points right now kind of hot in the whole scheme of things. Just a point overview, we are sitting at 36 points in our range of 33 to 38 for silver. We have got five in the possible columns as you can see there on the gray that we are still pushing toward. We have got some other items that are just kind of in the radar right now we are working on. And, then, the 22 points that we are not shooting for, because we just can't get there. The first test to jump into here is the computer modeling. It's pretty much -- you take the baseline of the building, put it in the Meridian City Council Special Wop Meeting February 12, 2008 Page 6 of 34 computer model, you have all your environments and different calculations and it tells you how your building is performing with the systems in place. So, if you go to the tally sheet, toward the bottom there you have the energy and atmosphere credit one. Right now we are sitting at just about -- just over 21 percent, so we will get four points for that category. So, that will give you a rundown of where we are sitting there. John touched on the next bullet item here, commissioning kickoff. We have had some meetings with Hid International. We have got a -- I don't have tons of these to pass out, but I can -- you can pass that around and peruse through it. That's a booklet that we pass out to all the contractors. Pretty much goes through the processes of commissioning the documentation end and, then, some policies, procedures, different stuff to help all the subs come through and do their end and follow the LEED guidelines. Everything from documentation on equipment going in the building, we have to document serial numbers, model numbers, start-up procedures, all the way through the indoor air quality management plan. Didn't really touch on that a whole lot, but just on everything from duct work, we have the duct work that's installed, it has plastic covering it, making sure that's in place for the moisture control. Another hot item right now is VOC tracking. I'm putting together a list of sealants, adhesive, glues, everything that comes together inside the building, we have to track all that and make sure it doesn't exceed a certain volume of EOCs. So, that's -- that goes into the commissioning aspect. The next item on the bulleted list is the sheetrock and recycling. That's kind of a stumbling block we are in right now. We were counting on local sources for disposal of sheetrock and we have kind of come up dry on that. The outfits that were recycling are not doing it now. It didn't take off like they thought it would. So, we are looking at out of state locations that do collect sheetrock, grind it up, and use it for remanufacturing of new sheetrock. So, we are exploring that pretty hot and heavy right now. I have got a few leads, talked to a few reps from different companies that actually do that process. So, we are working on that. And, then, last, but not least, we have got a table there of our different bins that we have to date. Metal, plastic, cardboard, wood, sheetrock and then general trash. With our dumps that we have had to date -- and this is by yards, so it's not our end tally, we do that by weight, but for comparison purposes we are doing it by volume. So, kind of gives you a feel of we are exceeding our 50 percent, but without the sheetrock end of it we are going to be pushing to get that 75 percent. So, that's why we are hitting hard on that one right now. So, with that, going a million miles an hour here, any questions you have on the LEED end? Bird: Mr. President? Rountree: Mr. Bird. Bird: On the sheetrock, do you have to be a licensed place to take it to get it -- what do they do, just grind it up, Adam? Johnson: Yeah. They -- talking to -- actually, going a round about way, I talked to the folks at Zamzows that actually sell it for soil additive and talking to the guy that knows calcium on the molecular level, he told me that it's like concrete, once you place it, hydrate it, you can't grind it up and rewet it and put it down again, it just doesn't work. Meridian City Council Special Whop Meeting February 12, 2008 Page 7 of 34 Same with gypsum. If you process it, produce it, cook it, do the stuff -- you can grind it up, chemically it's the same, it's all there, but when you try to put it in the soil as an additive, it doesn't have the products and won't release the nutritional value, so to speak, of their goal. So, that's why that kind of went belly up. Bird: So, you do have to have a regular plant, you just can't take it somewhere and have it ground up and -- Johnson: Correct. Bird: --and do it. Johnson: And these outfits in Firth -- Fife. Sony. And, then, there is outfits in Ontario, Canada, that actually grind it up sell it back to USG and other manufacturers for their recycle content. So, also avenues in Las Vegas and in Salt Lake City. Bird: You say Fife, Washington? Johnson: Correct. Yeah. So, trying to see trucking and, then, they can only take so much, because USG only takes so much from them and stuff like that. So, just exploring all those avenues and find out what's going to be the best way to dispose of that. Bird: Good. Johnson: The ceiling tile is going to be another one here that will add up, too, that we will eventually get a sheetrock bin on -- or not a sheetrock bin, acoustical ceiling tile bin. That will be for just that and that -- we were talking to the supplier today, that's mainly composed right now of newspaper on manufacturing. So, we will track that. We can possibly ship that directly to the manufacturer who will use it in their manufacturing and they are in -- so, anyway, we are looking into that, too. So, that's next on the radar. Bird: We probably won't have too much ceiling tile, though -- excess, because those are kind of in two by -- didn't we go two by four sections and, then, you're going to have some comers where you cut and stuff like that, but -- Johnson: Some radiuses and stuff like that. Bird: Hopefully, we can get to a point where we are two by two, we just cut it in half, but -- okay. That's good. Johnson: And we have got suppliers on board, too, that are the -- the contractors. American Wall has been -- in talking to them about how much we are anticipating scape-wise, they are shooting for a pretty high number of use and rather than scrap out and so we might not have as much scrap as we thought, but we still need to tally what we have and keep track of that. Meridian City Council Special Whop Meeting February 12, 2008 Page 8 of 34 Bird: It won't be anything like sheetrock. Johnson: Yeah. So -- Bird: Thank you, guys. Johnson: Yeah. Also, with the -- trying to work the angle, too, of going back towards the pre -consumer, post -consumer recycling, so that's another point that we are going to shoot for. Also, possibly we have just been kicking around an innovations design credit for working with Ideal Demolition, who did the demo on the site. He was looking to pick up where the sheetrock companies -- sheetrock recyclers failed and working with him and try to incorporate a new recycling program through him and if we can do that and show USCBC that, hey, you know, we got -- help somebody kick start here with a new company and try that angle, too. So, we are digging into this one deep. Rountree: That's great. Any further questions? Bird: No. Thank you. Rountree: I have a question. Just off the top of your head are you inclined to be optimistic about success on the silver Leeds or are you -- you're working hard and -- Johnson: We are shooting hard for it. It's in my radar. Just trying to see -- like digging into this point and making sure we insure we keep it. Sometimes they are like -- people will say, well, why aren't you focusing on other points. Well, this one's important and just like all the rest, we are just going to keep on plugging and chugging and shoot for the best, so -- Rountree: Very good. Anybody else? Johnson: And tum it over to Tom and he's going to run through -- Tom: Good evening, Council. On the financial side, we are currently -- the February billing's been submitted and approved. It's 54 percent to date on ongoing work in phase two and three. The shell and the interior improvements. Under section four is the updated budget for your book. Currently, the construction cost is 20.4 million. That includes the 2.2 million allotted for the plaza. That won't be finalized until the rebid of the concrete, the water features, and the plaza and the re -pricing of the changes that were made to accommodate the parking and the space allocation out there on the plaza. The drawing for the plaza have been completed and are in the review process. They should be issued for our review next week. Any questions financially or — change - wise? Thank you. Meridian City Council Special Whop Meeting February 12, 2008 Page 9 of 34 Bennett: That, I believe, concludes our presentation. There was one question that had come up earlier on status of the stone for the exterior of the building. It's all in town now. It's sitting in Masonry Center's yard. So, that's ready to go. Bird: It's at Masonry Center? Bennett: Uh-huh. It's stored there. Bird: Okay. Rountree: Very good. Bennett: Thank you very much. Rountree: Thank you. Bird: Thank you, Gene. (b) Kuna Growth Boundary — Anna Canning. (c) Eagle Growth Boundary — Anna Canning. (d) Update on Area of Impact Request with Ada County — Pete Friedman. Rountree: It's looking good. Next item on the agenda is our discussion of -- and updating on the Kuna growth boundary, Eagle growth boundary, update of area impact request and, Pete and Anna take it away. Canning: President Rountree, Members of the Council, there is a few -- there is several items on the agenda that kind of we can talk about all in one fell swoop. Those are the Kuna growth boundary, the Eagle growth boundary, and an update on the area of impact request with Ada County. The latter kind of relates to both those boundaries. I thought I'd started off by going -- just briefly talking about this map that was provided to you. The area that's shown as gray is our current Comprehensive Plan plan boundary. The areas north of Chinden and west of McDermott are not in our current area of city impact as recognized by Ada County. That is in the north Meridian area of city impact request that they have not yet acted on from 2003. The recent amendment we made for area A, likewise we haven't even submitted to them yet, because we know they won't act on it. And, then, as you go down south -- I'm trying to make this whole conversation very vague down south, because you actually have a Comprehensive Plan coming up before you, so I'm trying to just talk boundaries down there. But the area designated as B, we are proposing that that remain in the county, but that it be identified as, basically, a referral area for the city. The area C we are proposing to add to our Comprehensive Plan, as well as area D. The area E that's shown, some of that you can tell north of Columbia overlaps with our existing Comp Plan, but portions of that have been annexed, so we are proposing to remove that. So, that's the -- the really vague discussion about our proposed boundary, but it -- I think the larger question is what's Meridian City Council Special Whop Meeting February 12, 2008 Page 10 of 34 happening policy -wise with regard to those. We -- I have had a little conversation going back up north to area A. Had a little conversation with Nichol Baird Spencer, who is the comprehensive planner for the city of Eagle, asked her if she had any feel for what was going to happen there. Eagle, for -- shortly after we adopted that area into our Comp Plan, the next few meetings Eagle expressed disdain about us incorporating that area into our Comprehensive Plan and that came from Mayor Merrill, then, mayor elect Phil Bandy, and also from staff at some Blueprint meetings. So, it's clear they weren't very happy with it. But Mayor Bandy was not mayor yet and Nichol Baird Spencer thought it would be worth having the councils talk to one another to kind of reestablish where they are. Particularly because the Council is such a different makeup in Eagle these days. So, as staff we have not done anything, but Council -- a joint council meeting may be beneficial for that area up north. With regard to the boundary down south, that was a -- kind of a negotiated boundary with Mayor Dowdy -- is that the right name? Yeah. Mayor Dowdy and their planning director, and, then, President Rountree was representing the City of Meridian and Pete and I were there and it's an adjustment of what the south Meridian planning boundary originally was, but we felt -- we felt that the City of Meridian was able to keep the properties that were important to them and we excluded some of the ones that the city of Kuna had already annexed. So, we think it's a pretty good compromise and there seemed to be support for it at that meeting. But it hasn't -- you know, Council hasn't yet adopted the boundary and their council has not taken any action on the boundary to my knowledge. Borton: Mr. President? Rountree: Joe. Borton: So, this -- this is the map that represents what Kuna is in agreement with? Canning: Yes. Borton: Lake Hazel over to Meridian, south to Columbia and over? Canning: Yes. Now, they expressed agreement with these as lines for planning boundaries. There was not a commitment made that they wouldn't annex over them, but -- but there wasn't a statement that they would either. So, it was kind of unsaid either way. Borton: Okay. Rountree: Just a point to that, Mr. Borton. The discussion was a result of Commissioner Tillman's offer to -- if everybody would sit at the table and put lines on a map, at least agree to where they are going to do the planning and not necessarily make an agreement or come to an agreement of what you're going to do, but just generally agree that Meridian would plan in this area and Kuna will plan in this area, recognizing that there may be areas within these non -gray zones, if you will, that we will have to sit down and discuss in the future, depending on what comes before us or Meridian City Council Special Wehop Meeting February 12, 2008 Page 11 of 34 comes before Kuna in the south and we already know that the residents and owners in the area north want to be part of Meridian, so we don't have that sticking point there, other than Eagle doesn't necessarily want to see that go out of their impact area. But we haven't come to any agreements. There hasn't been any public input at this point on this. It was strictly a meeting to see if we could have general agreement amongst the cities that we recognize these are legitimate areas to do planning in and we are not going to spend money, just plan out of them, and they aren't necessarily going to spend monies to likewise plan out of those areas. So, we will see where they go from here, if we ultimately get some kind of joint powers agreements or process agreements on how we will incorporate these into our various impact areas might yet come. Canning: Correct. And, actually, the steering committee will take an action on the draft area of city impact process that the cities and the county have been working on. We will take action on that on Thursday and it should be presented to the Blueprint consortium on Friday. The cities -- there is a statement in there that the cities, once they have a 20 year boundary, agree that they won't annex outside that area of city impact, unless they negotiate it with the adjoining city. Similar to our relationship with Boise city where we sit down and figure, well, that property probably needs to sewer that way and this one needs to sewer this way. That was the idea. County staff is kind of squawking that perhaps there should be something much more rigid than that within the area of city impact, that the city, you know, pass a resolution stating that they refuse -- that they will never annex beyond that. And I, basically, said, well, that's not the way we are taking it forward, so -- and I don't think that the Blueprint steering committee agrees with that. But it may become an issue at the consortium, maybe another -- it may result in the county not supporting the draft process yet again. This is the third time we have brought it to the consortium, so -- that's the update on all those boundaries, as well as that boundary process. And, then, I think Pete's prepared to talk about our actual physical requests into Ada County right now and what we haven't requested as well. Rountree: Any other questions of Anna? Bird: I have none. Borton: No. Rountree: Pete, take it away. Friedman: Okay. Thank you, Council President Rountree, Council Members. This really is going to overlap quite a bit with what Anna was talking about. We initially made our request to Ada County for the expansion of the north Meridian impact area between three and four years ago, back in 2000 -- and that was the area north of Chinden. Back in August of 2006. We, then, went to the county and requested that that request be amended to include the four square miles to the west of McDermott Road. We had a long checklist of information that they required, which Matt diligently prepared and followed and submitted that was in actually August of '06. Also, in January, February of '07, we received a letter from county staff asking for some more information. We pulled Meridian City Council Special Ahop Meeting • February 12, 2008 Page 12 of 34 that information together and submitted it to them and indicated in our correspondence that time's gone on, we should have as much information as you need and we look forward to your favorable consideration on moving this forward. No action was forthcoming, so that in July of last year the Mayor, myself, Ted and Anna and I met with Commissioner Woods and county staff and at that time Commissioner Woods indicated that no more information would be requested from the city, they had adequate information. Everything we have provided gave them enough at least factual material for consideration. However, they still maintained a concern over our apparent overlap with the Eagle area of impact north of Chinden and strongly encouraged us to get together with the city of Eagle and, in fact, indicated that one of the criteria that they would be judging our area of impact expansion request on would be the evidence by both the City of Eagle and the City of Star, whom we overlap with in that area, that their agreement that they would recognize the City of Meridian's Comprehensive Plan in that area. We were successful in getting a letter from Mayor Mitchell agreeing to that, both for the overlap area along Chinden, as well as an indication that the City of Star really didn't have an inclination to expand to the south into the four square miles west of McDermott. But as Anna indicated, we are still at somewhat of a stand still based on -- better word than I was going to use -- based on the area north of Chinden Boulevard. So, at that point Commissioner Woods, speaking on behalf of himself and not the full commission, indicated that, actually, things probably wouldn't proceed until we had some clearer indication from -- of agreement from the City of Eagle. So, we are at a stand still. We really need to -- I think as Anna indicated, maybe seek -- seek out Eagle, see if there is an opportunity for the councils and the mayors to get together and discussion this issue, so we can at least, A, move that forward with the county or come back and regroup amongst yourselves and talk about how we might want to proceed in the alternative to the county not either acting on our request or possibly denying our request. Also during that period of time we, as you know, had other planning activities occurring. We have adopted the Ten Mile plan, which is an amendment to our existing Comprehensive Plan and even though it's within our existing impact area under our Title 9 agreements, we are supposed to get the county to kind of bless that. We also have the southeast Meridian Comprehensive Plan amendment that was approved well over a year ago. We have not submitted that, because we wanted to see some movement on these other areas of impact. There is a lot of staff work that goes into that. And, hopefully, we will now have -- upon your consideration, an action of the south Meridian plan amendment. So, you know, we are filling up the cue with Comprehensive Plan amendments and areas of impact amendments that we want to move forward to the county, but this is all intertwined also with this area of impact modification process that's being considered through Blueprint -- through the Blueprint process. So, I guess to put it succinctly, really, nothing has moved on the area of impact request before the county and we are just cueing up other ones to get through the system. Rountree: Comment? Questions? I know we have comments. Borton: Not at this time. Bird: We don't have enough time. Meridian City Council Special Wokop Meeting • February 12, 2008 Page 13 of 34 Rountree: Thank you, Pete. I just have to ask this question. I assume the other entities in the county are seeing the same sort of thing; we are not the only ones that are seeing these kinds of delays. Friedman: I'm not familiar with what's going on with some of the other cities. As you know, a couple of the really big efforts that were going on out there with the City of Eagle, which is preparing -- has prepared and adopted their north foothills plan. They had requested -- it's my understanding that they met with the county a few months ago and formally opened negotiations and the county said, well, we are going to wait until you completed and adopt your plan for consideration of that request and I don't know where that's gone or where that stands. I also don't know -- Kuna has had one in. I don't know the status of that, but Kuna is also at least in the process of moving forward with a major Comprehensive Plan update also. The county may very well have put that one on hold also. I -- they have. Rountree: Thank you. If there are no further questions, thank you for the update. (e) ACHD ULI Report and Growth Alliance — Joe Borton. Rountree: Next item. Mr. Borton. ACHD. Borton: Thank you, Mr. President. Rountree: ULI report and growth alliance. Borton: On Thursday I will be going with -- I think Anna and Pete both will be going as well -- to the third installment of the growth alliance and we have all been provided memorandum of understanding, nonbinding, to review, take a look at -- I think it's on the agenda today to get anyone's comments that they'd like us to convey at this meeting Thursday. We have also been provided -- I think we have all got a copy of it, that Matt Stoll provided very generally a red line version of Compass's formation and obligations and how those at many points overlap with the proposed consortium that's intended with this memorandum of understanding, nonbinding document. So, with that in mind, it's on the agenda for any comments, questions, if we have got a chance to look it over, please, let us know your thoughts. Rountree: Anna? Canning: President Rountree, Councilmember Borton, if you could let us have a copy of that Compass one, we haven't seen that one. And I'm not sure if -- Pete has copies of the Boise City's letters, response to it, if Council has not received that and just as a -- I think the letter from Boise City summarized staffs feelings about the MOU quite adequately, so I think we were in agreement on that. Borton: I think we have got the city letter. Meridian City Council Special Whop Meeting • February 12, 2008 Page 14 of 34 Rountree: I have got one. Keith didn't have one. He can have mine. I have read it. Have we found another copy of the memorandum --? Bird: She can have mine, as far as I'm concerned. Rountree: Okay. Keith's going to donate his, Anna. This has got Matt's comments in it. Borton: Okay. Canning: Thank you. Rountree: There you go. I just wanted -- yeah, I just -- I haven't seen the red line version. Just wanted to point out that that's a public meeting. Anybody who is interested to hear what's going on certainly can show up. What time is that again, Anna? Friedman: That will be at -- Borton: 1:30. Friedman: -- 1:30. Bird: The 14th. Rountree: On the 14th at ACHD conference room? Friedman: That's correct. Rountree: Okay. Any comments at this point in time? We will -- if you have some, get them back to Anna and Pete and let Councilman Borton know as well, so he goes in fore armed, if he need be. Thank you. (f) Parks Department Status / Update Report: 1 - Tree Replacement Program 2 - Field Usage Scheduling 3 - MPAL / Heroes Partnership Update 4 - Heritage Ball Field Agreement Update 5 - Meridian Youth Baseball Update 6 - Champion Park Restitution Update 7 - Splash Pad Solution Update 8 - Kiwanis Shelter Update 9 - Concessions Rental Ordinance 10 - 8th Street Bridge Update 11 - Public Input Survey $ Community Presentations Meridian City Council Special Whop Meeting February 12, 2008 Page 15 of 34 Rountree: Next item on the agenda is the parks department status and update report and I have asked our new director to kind of shorten this item up a little bit for the sake of time and I gave him the option to pick and choose what he wanted to talk about, so -- Siddoway: All right. Rountree: Have a go at it, Steve. Siddoway: Elroy, would you go to the next slide, please. That first slide was just to show all the -- the current group and it's been a -- been quite a winter for snow -- for removal and the crews have done a great job. Someone had asked that the downtown trees and streetscape item be -- be added to the agenda. So I have put together a summary of the research I have done and if there is additional information that you would want, just let me know and I can go back and get that. In the existing streetscape downtown there are 92 existing tree box locations, 32 of which have been already replaced or are new that were put in with the Farmers and Merchants Bank building. So, there are 60 remaining for replacement today and I know there was some interest in knowing what would it cost to just get them all replaced at about 5,000 dollars, that's about a 300,000 dollar project to replace the 60 remaining tree boxes. But to me that's not the full story, because the existing tree locations are not necessarily in the correct places per the new streetscape policies or standards that were adopted by MDC. In that -- that new streetscape area is defined as the area between Carlton on the north to Ada on the south and, then, Meridian Road to East 3rd. I have been meeting with Shaun Wardle and coordinating with him. In that area there are 88 block faces and all tolled with the new streetscape would contain a total of 870 tree boxes. We have been looking into the maintenance cost implications of those once they are all completely done. We -- we -- he gave us a five year plan, just threw a number out of trying to have 30 block faces done and talking with landscape companies we have come up with a 175,00 dollar a year maintenance for -- for maintaining 30 of those block faces. Questions on that before I move on? Next slide, please. There were specific questions about the City Hall tree replacement. There are some photos up top of what's right out front. That project is on hold. There are questions about what's going to be happening with this block with the redevelopment, will it be a parking structure, will it be something else. It doesn't make a lot of sense to put money into replacing the tree boxes that are out there. I have asked Elroy to look into grinding the concrete trouble spots as an interim fix and see what we can do to at least soften some of those edges as an interim safety improvement. I don't know if you have specific comments or questions on that or whether that's a good move, a bad move, but that's the -- that's the current direction that we are headed based on the fact that this block is in flux in terms what its future is. There will be some replacements in '08, but as we fire up the irrigation system and see where the -- the problems and leaks are, they will be prioritized, so I don't know exactly where those are right now, with the exception of one project, which I will show you in a moment. In talking to MDC we know that H&H block is their next big focus. They have their project that's out right now for -- for proposals and we are looking into the possibility with them of changing over the existing irrigation system in downtown from Meridian City Council Special WooRhop Meeting February 12, 2008 Page 16 of 34 potable water, which it is currently to all the trees, to irrigation water. There is -- we do have access to an irrigation ditch in Centennial Park, which is part of that -- right next to the H&H block where they are going to be redeveloping. MDC has told us that they are interested in bringing new trash cans and benches throughout downtown this year and we are talking with them about that. Next slide. We do have one -- a project that is coming up real soon and that is right across the street here at -- right in front of the Old Town library. The plan set is -- is near complete. The license agreement with ACHD is underway. We are coordinating with the library and MDC on potential cost sharing solutions. It's planned to go to bid and under construction this spring. That section will be built to the new streetscape standards, including not only the trees and the lighting, but flower pots and things we see there. The cost estimate for that is just over 30,000 dollars total. Any questions? That's it for my streetscape presentation, so -- Rountree: Okay. Questions for Steve? Bird: I have none. Siddoway: Okay. Next slide. We are working on an idea for a field use scheduling. This would be for all the ball fields in the park. One of the -- the problem we are trying to address is that several areas have received over use, wear and tear, damage to the turf. There are no rest periods that are scheduled. Other areas are maybe under- utilized; we just don't have a real handle on what the use is. The reason is we only in the past have required scheduling for games, but not for practices, so we don't know what all the practices are. By scheduling those fields we hope to be able to manage the turf intelligently, know what's happening in the parks when and where and allow us to monitor what's going on and make adjustments. Next slide, please. How would we do it? Well, the first thought was if we just ask people to schedule, then, they may not be reasonable and just block out as much time as they want without -- because there is no incentive not to. So, the first thought was we do -- we do use a ten dollar an hour reservation fee right for games. That's already an approved fee. But what we thought of was allowing under 1.13 volunteer hours to cover the practice reservation. So, for example, if you have a 20 person team, you do a one hour service project in a park, you then get 20 hours of practice time. We felt that that would encourage volunteer hours and community service, but in talking with organizations since coming up with this idea, we have heard about some of the inequities that this creates on their side, because they have teams that are using some of our fields, some of the school district fields, some other fields, and, then, they have teams that some have to pay to play or do volunteer hours to play and some don't. So, our option -- the option two would be to just ask them to schedule the practices with us, but charge no fee. This is similar to the process that the school district currently uses. And, then, we come back and consider using fees and/or volunteer hours in the future as the demand for the space increases and we start seeing conflicts. Right now we do not anticipate conflicts of organizations wanting the same fields at the same time. Any questions or input on how -- right now my intent would be to move toward option two, but I'd just like to know if anyone feels otherwise. Borton: Mr. President? Meridian City Council Special Whop Meeting • February 12, 2008 Page 17 of 34 Rountree: Mr. Borton. Borton: I agree, Steve. Option two. I would want to start -- surely not charge them, even -- or trying volunteers. I'll tell you. See if scheduling causes any problems. Siddoway: Well, that's where we will start and we will just ask them to work with us to schedule and see if we start running into conflicts. But right now we are not anticipating any. Next slide, please. Okay. The third item -- I'm going to skip over this, because the MPAL agreement in Heroes Park is -- will be discussed later. So, next slide. Just real quickly, the Heritage Middle School agreement. I know that there have been some questions as to where that's at. We have been working with the school district and it's nearing completion. We have ironed out issues over the last few weeks regarding scheduling, supervision, priority use. The main outstanding issue is regarding the reimbursement amount. They have requested 280,000. 1 have a meeting with them this week to discuss that and we will be coming back to you with a proposed agreement and they may just have to make their case to Council. I believe the right number is somewhere between the -- based on what's been budgeted and the research I have been doing, it's -- it may be somewhere between the 200,000, which were specifically for the light standards, and the 280 that they are requesting. We are still digging into what that number is really for and we will -- Rountree: Dig hard. Bird: We will have a real discussion when it comes forward. Siddoway: Okay. Bird: You haven't heard the end of it from me, nor has the public. Rountree: So, that's an item you will be scheduling? Siddoway: Right. We will -- after we meet with the school district, then, we will be bringing forward the actual agreement forward to Council. I just wanted you to know that it was coming. Rountree: Mr. Borton. Borton: I think in prior discussions that I have heard on this topic it would be helpful to see of each item that comprises the 280, the element that created the cost and, then, the agency or entity that -- Siddoway: That was responsible. Borton: -- was responsible or requesting it. Meridian City Council Special Whop Meeting • February 12, 2008 Page 18 of 34 Siddoway: Yeah. And that's exactly where we are going with this next meeting. Borton: Okay. Siddoway: So, we will try and bring that back to you that way. Next slide. Meridian Youth Baseball complex. We have been trying for several months to get final numbers out of McAlvain and MYB. Trace was out of town for the better part of a couple months over the holidays, but is back now. We do -- we have -- we received numbers from him last week and we are using those numbers that we got from him last week to put together a summary of the close-out for you. One thing I wanted to let you know, I was told that in December that the idea of a sign in Settlers Park had come before Council and that the idea of the putting a sign that honors the 14 year olds that went to the World Championship last year had been discussed, that it would be nice to bring back the design to you. The only change I'm expecting at this point is we are required to put the trademark logo with the Babe Ruth Baseball symbol and that will be -- that will be added. Bird: What are you adding on this, five hours at 45 dollars come to $22.50? Siddoway: Yeah. I don't -- it's 25 hours. .5. Bird: .5. I'm sorry. Okay. Rountree: Not bad math when you -- Bird: I was going to say, holy cow that was pretty good. I want that guy to make out some of my bills. Siddoway: That's for just a sign. There will be some additional costs for the frame and plexi -glass and things that will go around it. But the intent is to put this on the large concessions building that's part of the MYB complex. So, we are researching the -- you know, the final cost and any outstanding change orders and all the donations. So far we have documented over a million dollars in donations to this project, which is pretty phenomenal. I want to bring the whole story to you at once. Just wanted you to know that we have been working on that. Rountree: Very good. Bird: When you -- if you're going to put this -- cover this with -- make sure it's lex and not regular plexi -glass and if you would get me the size, I'll see if I can't get it donated. Is it 18 by 24? Siddoway: I think that's the -- Bird: Whatever you come up with let me know, I'll see if I can't get it donated. Meridian City Council Special Woi°kshop Meeting • February 12, 2008 Page 19 of 34 Siddoway: I know John Nesmith has been working directly with them and 18 by 24 is the size that I have seen. I know Elroy's wondered if it should not be bigger, but I think that's the size. Bird: So, let me know and we will get some lex. Siddoway: Great. We will coordinate with you on that. Okay. Next, please. The Council had asked that I bring back an update on the restitution for Champion Park. I have here a letter that I want to share with you from Cody Villafuerte that was the youth involved in the -- the vandalism and this just came in last week. I won't read the whole thing into the record, but it does express his regret for his actions. It talks about lessons learned and asks for forgiveness of what he has done. The court has set the restitution amount at 4,209 dollars. The family's working on a payment plan with the court right now. The previous court date that I had planned to attend in January was canceled. The new date is this Friday, but there is a new prosecutor involved. It's unclear whether I will be able to attend that hearing. But, regardless, I know the Council wanted me to bring back an update as to where that is. We do know what the total amount of restitution is; we just don't know what the monthly payments will be at this point. Any questions? Rountree: No. Siddoway: Okay. Next slide. Splash pad is very much on our minds these days trying to get geared up for the coming summer season. We have been researching solutions and we got Len Grady here in the audience, who we have been coordinating with from Public Works. Our first option and preferred option is the use of ultraviolet disinfection, a UV system. It provides constant disinfection of the splash pad. It's a familiar technology and one that's used at the wastewater treatment plant and we have people on Meridian staff that know the system. It may require a water softener due to hardness. We are looking into that. We do intend to institute weekly super chlorination of the reservoir and continue weekly draining and refilling of the tank during its use. We expect that the cost of implementing the solution would be under 20,000 dollars. Next, please. The Mayor's asked us to look into option two from Adamant Technology that's a boron coated diamond treatment system that she found at a conference that she had gone to. We have been looking at it and requesting information. It's not in widespread use in the U.S. right now. There are two test sites in the U.S. It's more widely used in Europe. They are looking for more test sites. It appears to be a promising technology, but currently it's unproven against cryptosporidium from all of the data that we can find. The third option, which is how city of Eagle does their -- one of their splash pads, is fresh water connection. No additional treatment required, but a lot of water usage, three to six million gallons per year. One thing that we found in -- in Washington was a freshwater connection, this option 3.13 that reuses the waste as irrigation. But you still have to implement the UV if the water's, then, treated after it's used. It goes to irrigation. And we could do that. It would do less -- you know, require less pumping from our groundwater well for irrigation, which we do. Those are the -- and there are some other fringe solutions, but these are the main solutions that have been on our Meridian City Council Special Atop Meeting February 12, 2008 Page 20 of 34 radar. Right now our direction is toward option one, look to you for -- if you think we are on the right track. which is the UV system and I just Rountree: I think you're seeing the heads all nod approval. Siddoway: Okay. Bird: Has Len got anything to add to this or -- what does he think? Because I vote with the rest of them, I think that's the best way to go. Grady: Mr. President, Councilman Bird, we have been working closely with the parks department. We think option one is viable. We have put in several criteria for a fairly stringent sampling, just to make sure we don't miss anything. So, we are definitely on board. Bird: I'm for going forward, President, if everybody else is. Rountree: Yeah. I think you have got concurrence to move forward with option one. Siddoway: Okay. Thank you. Next slide, please. The sampling that Len just mentioned, these are other things that we are looking at. We have confirmed that there is a gap between city water and the splash pad system. We are looking at implementing some splash pad signage, a new standard operating procedures manual that will go with this, making sure we are reducing overspray from the irrigation system. Last week we sent four staff to aquatic facilities operating training, pool school as it is affectionately known. We will be doing full crypto tests before and after the season start up and, then, daily water samples until we have enough data to confirm safe operation, so -- the slide, please. Quick update on the Kiwanis shelter. It's been planned, I guess, for a long time to do a log shelter in Kiwanis Park. There has been ongoing coordination with the Kiwanis Club. Some concerns have arisen with the proposed shelter regarding liability. Originally this was -- my vision was to build this with volunteers, but could we do -- and how would we address the liability issues for that. Also, the quality of logs, since they have just been harvested recently, looking at moisture content and shrinkage, things like that. We are researching solutions. One is to have Kiwanis provide the logs, but to have a licensed contractor install it at a cost of about 15 to 20 thousand. We still have the concerns with that of the -- the moisture content and shrinkage that may occur. So, we are also looking into a professional supply -- have a professional supply certified logs and construct the shelter and our cost we have been looking at for that are around 31,000. 1 don't know if you have any specific comments for direction for me on this, but we are investigating both right now. Bird: Mr. President? Rountree: Mr. Bird. Meridian City Council Special Worlds op Meeting February 12, 2008 Page 21 of 34 Bird: I like number two for the simple fact is that Kiwanis want to donate some money, but by having the same -- the supplier do the installation, you get a much better warranty guarantee on it and you're a hundred percent right, we have got to make sure that they are dry logs or after one year when it starts drying out you get the prettiest crooked shelter you have ever seen. So, I would be -- my -- would be to go after that number two and get the whole thing so it's all warranty, because the same guy that installed, he likes to supply it, too. Siddoway: Okay. Rountree: Mr. Borton. Borton: Mr. President, I agree if there is some other way -- if they have got -- and I think they do have some logs already intended for this -- Siddoway: They do. They brought logs down late last fall and have been in the process of trying to straighten their -- you know, they are bowed and straighten and debark and trying to get them ready for installation. But they do have -- there are concerns about that. Bird: The Kiwanis have already got logs on the site? Siddoway: They have them in town. Not on site at the park. But they don't have all the logs yet, but -- they have all the main logs, just not all the logs for the roof structure. Rountree: I concur as well that option two -- or the second one is the way to go and maybe the Kiwanis can have a firewood sale to defray some of the cost. Bird: I got a good chainsaw that they can use to cut it up. Siddoway: Kiwanis has, you know, provided good value in the park in the form of upgrading and -- Rountree: Yes, they have. Siddoway: -- things that they have done already, all the utility work and things. In this one instance it may make sense to go a different direction. So, I will take your direction and move forward. Next, please. We are getting interest in renting the concessions building in Settlers Park. It's my understanding it was always built with that intent in mind, especially during tournaments that occur. So, we have initiated discussions with legal and plan to work with them to draft an ordinance. There has also been interest in renting the movie screen. So, we are just -- this isn't yet developed. I just wanted you to know and -- if you had any initial thoughts or directions whether you thought we shouldn't do any of this, but we intend to look into what a rental agreement might look like and start working with legal counsel on that. Meridian City Council Special Wolf hop Meeting February 12, 2008 Page 22 of 34 Borton: Mr. President? Rountree: Mr. Borton. Borton: On the second item, renting the movie screen, my first question is if Cable One who provided it or anybody else does anything like that, I would be opposed to that. It's -- I don't think we would need to be competing with anybody for that service and I'm thinking one in particular would be pretty upset. Siddoway: Oh, if they provide those -- Borton: If they rent screens inflatable like that in any form or fashion -- Siddoway: Yeah. Borton: -- that clearly wouldn't be something you would want to do. Siddoway: You know, just initial thinking, we wouldn't -- we wouldn't just rent out the movie screen itself, we would have to come with a park staff and they would have to pay for that. So, it's not going to be a cheap thing in the end. I know even the chamber of Commerce may have some interest in it, whether or not it's just a private homeowners association, there is other things -- other arrangements we need to think through that may want to use the movie screen. But it's something that's just come up recently, so -- Borton: Same concern. I guess park staff and -- the more we provide the greater the concern. Siddoway: Uh-huh. Nary: Mr. President? Rountree: Go ahead, Bill. Nary: Mr. President, Members of the Council, in addition to that, we did get some criticism last year from other business owners from movie theaters that we were detracting from their business. So, you probably are going to want to consider that if you are going to rent that out, so it would be more of an impact to the other movie businesses in the valley, in the area. They are probably going to have concerns about that as well. So, just something to think about. Siddoway: Okay. Bird: Mr. President. Rountree: Very good. Mr. Bird. Meridian City Council Special Workshop Meeting • February 12, 2008 Page 23 of 34 Bird: On the first -- and I agree with Joe on that. If somebody else rents it, let's stay out of the rental business. On the first item, the renting of the concession stands, I think that's a great idea. Of course, we need to really make sure that we get a good concessionaire in there that will do it and not only -- I think you can run it not only at tournament games or anything else, but throughout the summer and stuff and so I think we -- and it would be a little income for us, we get a little percent of it and -- Siddoway: We are looking into a trial arrangement this year in the absence of the ordinance. PAL flag football is interested in renting it right now. So, we are looking at — we have looked into the permits and we are -- knowing that this is going to continue coming up, we are thinking that the -- looking into an actual ordinance is the way to go. Bird: Mr. President? Rountree: Mr. Bird. Bird: I would prefer you get a professional concessionaire. It's nice to have volunteers and stuff, but I'm telling you, you're dealing with the public, there are a lot of licenses that you got to have, and you got to keep the food at a certain degree. You got to do this, you got to do that. I would prefer a professional somebody that has some knowledge of concession stands myself. Siddoway: Well, anyone we use we'd require that they have the license, which comes with required training from Central District Health, so I -- Bird: But I have served -- I have served a lot of food as volunteers. Siddoway: Okay. Bird: Okay. Rountree: Just be mindful. Siddoway: Okay. Next, please. 8th Street pedestrian crossing. There has been a lot of interest in knowing where this is at. We had a meeting last fall with Nampa -Meridian where they said that they would not accept a bridge over the Five Mile Creek at the 8th Street Park location, but that they would allow a culvert if it came with a license agreement. So, we have been looking at that and have gone into the next stage, which would ask the question, you know, can we meet the required no rise. That flood plain analysis was completed last week. It did meet the no rise requirements and that has just been submitted to Public Works and Kyle Radek, who is the flood plain administrator for the city. Our next steps will be to take those results to Nampa -Meridian, make sure that they are still on board with the culvert, show them that we have met the no rise requirements and, then, we would need to get a Corps of Engineers 404 permit, which Meridian City Council Special Ahop Meeting 0 February 12, 2008 Page 24 of 34 could take a couple months to secure that. Once we have that permit in hand it will be - - then, we can go out to -- to bid for the crossing. Any questions? Rountree: I have none. Bird: I have none. Rountree: About out of time. Siddoway: All right. I have two minutes and 49 seconds. Next, please. Just wanted you to know that we are going out -- reaching out to the public and trying to gauge public input for the parks and recreation. We released a survey in conjunction with the State of the City address last week. There is a link to it on the city website and we are starting this week to try and promote it citywide, but encourage you to all take the survey and to let others that you know about it as well. In conjunction with the Parks and Rec Commission we have also been working on a PowerPoint presentation that tells the story of parks and recreation in the City of Meridian. It will be used this year as public outreach, going out to service organizations, et cetera. If the Council would like we could actually make the presentation to you as well at some point. But I wanted to make sure that you knew that we were working on that. It will be -- we are taking a draft of it to the Parks and Rec Commission tomorrow night. Rountree: Very good. We'd like to see it. Siddoway: Okay. I'll get it on one of your agendas. Last slide, please. There are other ideas that are brewing out there. The Boys and Girls Club, we have met with them, talking with them, wanted you to know that as they are moving that we definitely have not only interest, but a need for space for activity for recreation program activities. So, we would very much like to look at use of that space when they move into their new space. Also, interested in engaging the commission in discussions about neighborhood parks, new signage standards, and some direction on future partnerships. So, it's been a full three weeks. Thank you for your time. Rountree: Thank you for the updates. Appreciate that. Any additional questions for Steve or Elroy? Bird: I have none. Borton: Not at this time. Rountree: Thank you. Siddoway: Thank you. Meridian City Council Special Wo®r kop Meeting • February 12, 2008 Page 25 of 34 (g) Discussion of the Draft 2009-2013 Five Year Work Plan — Matt Ellsworth. Rountree: Next item on the agenda will be discussion of the five year work plan. Matt and our guest from ACHD. Are you going to participate or are you just hear to listen? Okay. Thank you, Katey. Ellsworth: Thank you, Mr. President, Members of the Council. And thank you, Katey and Andrew for being here this evening. ACHD is diving into its annual update of the five year work plan. This is a 09-13 installment. And on January 16th of this year, ACHD staff approached the Commission at a work session with some issues that we all sort of saw coming based on cost overruns and so forth. The 2009 and 2010 program years were over programmed based on projects approval in the 08-12 five year work plan by 4.6 million and 2.8 million respectively in '09 and '10. They were coming to the commission to seek direction as to whether they should, one, balance the over programmed years or, two, try to tackle that issue closer to budgeting time for those -- those respective fiscal years. The commission's direction for staff at that time was to -- basically bite the bullet and make those tough decisions now, rather than putting them off until later. So, of course, then, staff had to go back to the drawing board and they had some tough decisions to wrestle with. As it pertains to the City of Meridian, the three main projects that fell under the microscope for consideration to delay in order to balance fiscal years 2009 and '10 were the intersection of Ustick and Linder Road, Eagle Road from Victory to the Ridenbaugh Canal, and Ten Mile from Franklin to Cherry. All three of those projects had delayed during the budget process last year that was the 08-09 fiscal year budget. Notably absent from that list of projects that were considered for delay was phase one of the split corridor, which, of course, is the city's number one roadway project. ACHD didn't even take a look at that one in order to make things pencil. As they dove into consideration of these over the course of the last week or two here, staff came up with what they are calling Draft B of the five year work plan, which they will present to ACHD's commission at a work session tomorrow and that Draft B proposes further delaying several projects. So, I'm going to hit on the high points for that right now. In Meridian the intersection of Pine and Linder has proposed for delay from 2010 until 0211. The intersection of Ustick and Ten Mile, construction is delayed from 2011 to 2013. And if it does wind up proceeding according to that schedule, it will actually coincide with a related roadway project on the mile from Cherry to Ustick. Eagle Road from Victory to the Ridenbaugh Canal construction delayed from 2009 until 2011. Ten Mile from Cherry to Ustick, which would delay from 2010 to 2013. And Ten Mile and Amity intersection, which would delay from 2010 until 2011. So, a couple points briefly relating to the projects in Meridian that were slated for delay. Of those three big ones that I mentioned earlier, the priorities that the transportation task force forwarded to City Council last fall rank them as follows: The intersection of Ustick and Linder was the city's number one priority intersection. Ten Mile from Franklin to Cherry, the roadway segment was the city's number three top priority for -- for roadway projects and Eagle Road from Victory to Ridenbaugh was the city's number eight priority. And, again, those were the priorities forwarded by the city to ACHD, not ACHD's priorities, so -- also in conversations over the course of the last couple of weeks Meridian City Council Special Workshop Meeting February 12, 2008 Page 26 of 34 a private developer has approached ACHD with the possibility of funding interim improvements to the intersection of Eagle and Victory Road. That's the related developments proposed down in that area and this wouldn't be an advanced construct type -- type partnership wherein ACHD reimburses. The developer in this case would actually just hand over the money for the interim improvements, no reimbursement by ACHD. That's all pending an agreement, but those discussions are rolling. So, based on what's proposed in this Draft B, that would actually make the delay of that Eagle - Victory to Ridenbaugh project much less hurtful, I suppose, for folks down in that area. Other projects that are proposed for delay in the broader five year work -- this is looking outside of just the City of Meridian at this point. Cloverdale from Fairview to Ustick previously programmed for 2011, falling back to PD. Cloverdale from Franklin to Fairview previously programmed for 2012, now in OF under the proposed Draft B. Fairview from Five Mile to Maple Grove, falling back from 2011 to 2012. And Five Mile from Franklin to Fairview, falling from 2010 to 2013. So, there are a lot of different projects all over the county that ACHD had to approach and figure out how to make things come together, how to distribute the burden of these cost overruns somewhat equitably among member jurisdictions. The one X factor that's still sort of lingering out there at this time is the bids for East Park Center construction and they are set to open those bids on the 19th of this month. So, that's coming up here next week. As that relates to the rest of the schedule, moving toward adoption of the five year work plan, February 13th, tomorrow, like I said, ACHD's commission will get together for a workshop about Draft B. They will open East Park Center Bridge -- bid opening -- or the bids, rather, on February 19th and if those bids come in lower than engineer estimates of some recent projects that ACHD has bid -- have, then, they may have a small amount of additional funds to -- to reconsider -- or consider some minor adjustments to Draft B prior to moving forward. So, those final adjustments would be made the week of the 19th, between then and the 26th of February. And, then, finally, on February 27th ACHD will have a hearing and the commission will consider adoption of the five year work plan. So, I'm here before you tonight just to gauge your input as ACHD moves forward with consideration of the draft plan and also I wanted to get that schedule in front of you, because I suppose it's a staff level -- the internal recommendation from planning staff is that an elected official, Mayor, and/or Council member, schedules permitting, consider attending the hearing on the 27th to voice the requests of the city at that time. So, with that I would stand for any questions you may have. Rountree: Matt, either a question for you or Katey. The Draft B proposal, what's the likelihood that that's the proposal that would be advanced? I mean are we just juggling here or is this one going to have some legs or what's the status? Ellsworth: Mr. President, Members of the Council -- and, Katey, please correct me if I'm wrong -- if I'm wrong, but I think that the outcome of the East Park Center bridge opening is going to be the major factor that will determine any further adjustments. Levihn: Hello, Council Members. Yeah, that is the major -- Meridian City Council Special Wollop Meeting • February 12, 2008 Page 27 of 34 Rountree: If you could give us your name, so we can make sure we get it on the record right. Levihn: Katey Levihn with ACHD. Rountree: Thank you. Levihn: That is the major factor we have worked closely with your staff and appreciate their input and yours as well on trying to balance this -- this program in a really kind of difficult budget year. We have maintained Ustick and Linder in the number one position, so that that will go ahead. We did look at an alternate of building interim improvements, but, then, typically, if we build interim improvements we don't want to go back and rebuild for another five to ten years and that's such a critical intersection with your input that we have tried to leave that in. Also, Ten Mile -- right around the Ten Mile interchange we want to coordinate that work. So, we understood that was one of your priorities as well. And, then, the Meridian split corridor. So, we have tried to maintain as best we could what we can. If East Park Center bridge does come in under the, you know, estimated range of budget amounts, the commission is willing to consider and look at what we can do with that. It's going to depend on a couple of factors. One is how much under it comes in. You know, if it's only a couple hundred thousand, that doesn't really help with moving a major project. The second factor that we have to look at is East Park Center bridge construction is actually scheduled over three fiscal years. I mean it's a year and a half construction, but it covers three fiscal years of budgeting and how do we attribute any savings. Say there was four million savings so we could do half of Eagle -Victory to Ridenbaugh, for instance, would the commission be willing to take that all in one year or does it have to be spread out over the construction year and that's something they are thinking about as we go forward with this. We are sort of poised to try to react to whatever the bids are and we are also poised -- I must inform you we have had very slight positive news in the fact that our impact fees in the last month were slightly above what was projected. You know, we are watching the economy carefully; we have to be a little bit fiscally conservative in how- we handle our programming. We do have a number of shelved projects, but, of course, having asked you to consider delaying something in your jurisdiction that is most likely the one that would be up if we saw significant savings there. We are just waiting with baited breath. We continue to hear sort of informally that now is a good time to be bidding, you know, there is -- there is hungry contractors out there and we are hoping we get a good result from that, but it's difficult to predict. I probably said too much. Bird: Mr. President? Rountree: We will hold you to it. Mr. Bird. Levihn: Okay. Bird: Katey, on -- on the Park Center bridge, if it should come in -- how did you budget it for two years, 60 percent this year, 40 percent, or how -- Meridian City Council Special WorTcshop Meeting • February 12, 2008 Page 28 of 34 Levihn: It's roughly 30/60/10, depending on how the construction sequences. So, this year -- Bird: Okay. So, if we save four million, we could -- it would seem like we would get the 30 percent this year into some project, which wouldn't be large, but at least it would get something started. And some of the projects you have got for us, getting started this summer is going to go into next year's budget anyway, so, consequently, that 60 percent that you save can be used on that. Am I not right? I mean a lot of these projects aren't going to get done in one fiscal year for us. Levihn: Right. Councilmember Bird, that is correct, it depends what project we are talking about in sequencing, and it would be irrigation and work in the canals that's always the issue. Bird: If you want my opinion -- Levihn: Certainly. Bird: -- Linder and Ustick Road intersection. Levihn: Right. Well, that one we have left as best we could and we do know that is, that's a -- that's a definite concern of our commission. Bird: That is, boy. That is with us. Levihn: We will take that back, that you wouldn't -- if the rest of the Council agrees that you'd like to keep Ustick and Linder kind of at your top priority as -- as submitted in your transportation list, of course, that's, you know, three, four months old now, so -- Rountree: That, definitely, I believe, is our opinion on that particular project. Levihn: I do want to thank you very much for working with us. It's been a number of years since we have been in this dire of position and we had a little bit of a rocky start with communicating with you on that and we have tried to improve our procedures for that to keep you well informed. Please feel free to call us with any questions. Bird: You're not the only one, Katey, on a tight budget. We will be, too. Levihn: It's kind of a rough time, isn't it? Bird: Yes. Well, that's -- yeah, that goes with the territory. Levihn: Thank you. Borton: Mr. President? Meridian City Council Special Workshop Meeting February 12, 2008 Page 29 of 34 Rountree: Mr. Borton. Borton: Katey, the vex goes both ways. When Matt makes reference to efforts to sort of share the pain on this, it's noted and we do appreciate that. I guess a question of Matt, would it make sense for us -- and, Matt, for you to be ready at that hearing to have a couple of projects of different sizes that should bids come in low and there is some gaps and you anticipate us advocating to try and squeeze back in a project or two, depending on its size, depending on what type of results we get? If that makes sense? Ellsworth: Council President Rountree, Councilman Borton, I think the first question that that's sort of dangling out there at this time is the bid for East Park Center and, then, as Katey pointed out, the distribution of any savings, if any, do come forward over the course of that amount of time. Based on that, I think if it would help ACHD in their consideration what to do with that, I would act at your direction in submitting recommendations or requests, however you want to look at that as far as projects in Meridian. We could either defer to the -- that the prioritization that we already have or we could consider that in light of any potential savings that come forward and I would look back to you guys for direction as far as that goes. Rountree: Well, Matt and Katey, my opinion is if there is sufficient savings and there is a large project that could be advanced, we would certainly like to raise our hand and be considered. If it's not a significant amount of money -- and we are talking millions of dollars here, it's still significant, but if we have a smaller project and those that have been delayed, then, you know, maybe prioritize those, too, so we can do just what Joe says, we have got a range of projects that might, could slip in. I assume these projects that are being delayed are at a development stage that they could be advanced if that's the situation. Levihn: President Rountree, Council members, that's correct in many instances, you know, it depends on which. But certainly Eagle, Victory, to Ridenbaugh is one that's been delayed, it's being delayed again. We regret that. Rountree: It's on the shelf. Levihn: We'd like to get it going. Yeah. It's on the shelf. Rountree: Okay. Borton: Great. Levihn: Thank you. And it will be, you know, a relatively quick turnaround. We have requested and worked with Compass for feeding into the TIP and the STIP to delay. Normally we have to get this in a little earlier, so we will certainly report back to you and if any of you or Matt shows up at the hearing, we will be trying to work with you on that Meridian City Council Special Wor cl—shop Meeting • February 12, 2008 Page 30 of 34 and, hopefully, we come to a mutually satisfactory conclusion on whatever occurs. Okay? Rountree: Katey, my last comment is I -- and send my appreciation to the commission on the hard choice they made in how to program. I know how easy it is to over program and build people's hopes, only to dash them at the very end and I think that the advanced warning is the right way to go and you're fiscally responsible in doing what they did. So, I do appreciate that decision. I hate to see us slip a project, but that should go without saying. But I appreciate that effort and I do appreciate the effort that your staff has opened up to our staff and allowed the dialogue to expand and I hope that we can refine that process a little more as the days go along and we all have very open lines of communications and can understand well enough in advance where these things are going, but I appreciate you for doing that. Levihn: Thank you very much, Council President Rountree and the Council and I will pass that back to the commission. They will appreciate that. Rountree: Thank you. Bird: Thank you. Item 5: CITY POLICY REVIEW: (a) Amended Travel Policy — Bill Nary. Rountree: We have two policy reviews, Items 5 and 6, and I assume, Bill, you're going to update us on both of those? Nary: Mr. President, Members of the Council, I am. Rountree: Okay. Nary: The city policy review is the amended travel policy. We had a discussion a few months back about moving to a per diem policy with some other requirements. In your packet is a policy that has been vented through the directors of the city a number of times and you have actually in front of you a clean copy, as well as one with the infamous bubbles on it, so sometimes it's a little hard to read, so that's why I provided you both. But we think we have got the policy based on the direction from the Council on both the per diem, as well as trying to find a workable method to track travel types of expenses, travel accountability. The only piece left -- and that's why it's not in front of you for passage tonight is one for you folks to have another opportunity to review it and ask questions, but, secondarily, one of the things that we think is key to the accountability portion is a form and finance has agreed to craft a form that would be workable to them for the departments to, then, use, essentially, and each of the departments when a person is going to travel, they would, then, fill out the form as to what they are doing, where they are going, what's the purpose of it, submit that with the Meridian City Council Special Workshop Meeting • February 12, 2008 Page 31 of 34 initial travel expenses that are necessary for the up -front costs, airplane flight, car rentals, hotels, those types of things, so that there is some method in the finance department to account for where the expenditures are going and what's the purpose and, then, at the end of the travel, then, the employee would submit with the final accounting of receipts and all of the things that are generally necessary once you get there. Cars, for example, are ones you can book prior. Normally you can't pay for them up front; you have to pay for them at the time you rent them. Hotels you can normally prepay, but you'll get the receipt at the end of the trip. Those types of things. So that we can, again, match up. And if there is aberrations for whatever reason, trip got extended for unknown reasons, there were other expenses that were not anticipated up front, those can be accounted for in the format, accounting can review it. There is information that's in the policy and it took us a little while to fashion it, but trying to make sure that we are in compliance with the federal IRS requirements as well, which are very broad, and our restrictions and requirements for accountability are much tighter than that, but making sure people understand there is a reason we do this and it's not simply to just make their life tough, but, really, to make sure we are complying with the IRS standards, because the penalties on the IRS are significant. Primarily the fact that the travel expense is all, then, transferred to the employee as income. So, if they don't do the accounting properly, they aren't provided the proper receipting and the proper information, the employer runs the risk that the entire cost of travel, the airplane, the hotel, the car, everything else, gets passed along to them and the tax consequences with it. Obviously, nobody wants that. The city doesn't want that. But that's why there is a notice provision at the front of what's the purpose of it. I think we have captured that, but if you would like we should have the form completed with finance in the next couple of weeks and if we can get -- if you'd like we can put it on for a discussion item as a department report. We can add a resolution to it if you find it acceptable, if you have information or concerns you want to make known to you before that, we can do that. I think we just want to make sure we get it in front of you in a timely manner. It has taken us a little longer, but you can ask any of the directors, we have certainly had some lively discussions over this policy and how to make it workable. But I think all the directors together have really tried to find a method that could be useful to the city and be accountable and track -able for the finance department and I think we have gotten there. Two or three weeks? Whatever is your preference. Rountree: Comment? No? Couple weeks. I would suggest that we take your copy of this and work It over and work with your various departments as a liaison and make sure that all of their issues have been addressed, even though Bill says it's been vented several times, it doesn't hurt to do it one more time and bring your comments and/or a position ready to move on this and -- three weeks? We will look at three weeks. I'll look at the agenda and -- coming up and see how we are set up, while we have a few of them right here. Bird: Mr. President? Rountree: Mr. Bird. Meridian City Council Special &hop Meeting February 12, 2008 Page 32 of 34 Bird: If we are going to go that long, because I know we are going to ge directors. Why don't we have it on oui resolution. Rountree: Well, let's -- 0 why don't we -- why don't we have a discussion, t -- you guys are going to get ideas from your workshop and, then, the following week have the Bird: How is your 12th workshop looking? Or whatever day it is. What day is it? Nary: 11th. Bird: 11th. How is that looking? Rountree: I do not have an 11th workshop. Bird: That way if we got any questions -- Rountree: It looks real good right now. I don't -- is it in the back? Oh, there it is. Bird: That way we can ask Bill questions if we have them and we don't have to take it up during some Public Hearing deals. Rountree: Yeah. The 11th would -- would be -- Bird: What do you think of the idea? Rountree: -- would be good. I don't have a problem, because probably the soonest we are going to get that scheduled anyway, looking at these agendas, would be -- it's a toss up between the 18th and the 25th. So, yeah, let's -- make a note of that, Will, and we will -- we will put a lid on the 11th with that and possibly this next one added to it. Bird: Yes. Item 6: CITY ORDINANCE REVIEW: (a) Outdoor Sales and Temporary Events Ordinance — Bill Nary. Rountree: Any comments on the sixth item, Bill? Nary: Mr. President, Members of the Council, just briefly. You have a fairly lengthy memo and the ordinance in your packet; it's a 30 plus page ordinance and a fairly lengthy memo from Mrs. Kane. Basically, I think what we have been trying to accomplish is to fix some gaps in how we deal with both outdoor sales, as well as temporary events, things that are probably outside the purview of the UDC and areas that probably should be outside of the UDC. Some of the things have licensing consequences to them and we try to incorporate not just city staff, but outside city staff Meridian City Council Special Adhop Meeting • February 12, 2008 Page 33 of 34 at least with the Chamber of Commerce to try to figure out how to make this workable global solution. So, I would suggest this one probably a discussion item on the 11th. I mean your agenda's probably getting fairly full, but we'd like to get this -- if it's -- if it's a workable solution, without whatever other amendments you may suggest within the next month, that we could have something in place prior to the summer. I think that was our target in trying to put something together and we would have it in a time period that there is a least some advance opportunity for folks to be aware of it. But we think it's a good product, but, obviously, there is a lot of information here and I know there is some time for you to take to review that. Rountree: Very good. We will take that recommendation and get it scheduled for discussion on that. We'll have a workshop as well, Mr. Berg. Any further questions, discussion on any of those? I'm sure you have all read all that 48 pages of those ordinances at this point in time, so -- change the tape. Item 7: EXECUTIVE SESSION: ISC 67-2345 (1) (c): (to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency): Rountree: All right. Our last item on the agenda this evening is an Executive Session. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c) and (1)(f)• Borton: Second. Rountree: It's been moved and seconded to go into Executive Session. Roll call vote Mr. Berg. Roll -Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. EXECUTIVE SESSION: Borton: I move we come out of Executive Session. Bird: Second. Rountree: It has been moved and seconded to come out of Executive Session. All those in favor say aye. Meridian City Council Special Workshop Meeting February 12, 2008 Page 34 of 34 MOTION CARRIED: THREE AYES. ONE ABSENT. Borton: Move to adjourn. Bird: Second. Rountree: It has been moved and seconded to adjourn. All those in favor say aye. MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:26 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) TAMMY DEW D, MAYOR DATE APPROVED ATTEST: HOLMAN, CITY February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 3—A REQUEST Approving City's Application for Public Art & Cultural Facilities Grant from Idaho Commission on the Arts AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: MIT ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 4 %1 City of Meridian Public Art Project Councilmember: Joseph Borton Occupation: Meridian MY Elected Officials Mayor: Tammy de Weerd Occupation: Meridian's Mayor is full-time position. Address: 33 E. Idaho Meridian, ID 83642 Phone: 208-888-4433 E-mail: deweerdt@meridiancity.org Counclimember: Keith Bird Occupation: Retired (formerly with Architectural Glass & Glazing) Address: 1022 W. 8th Street Meridian, ID 83642 Phone: 208-888-2108 E-mail: birdk@meridiancity.org Councilmember: Joseph Borton Occupation: Attorney, Rose Law Group Address: 6223 N. Discovery Way, Ste. 200, Boise, ID 83713 Phone: 208-323-5393 E-mail: bortonj@merldiancdy.org Councilmember: Charlie Rountree (Council President) Occupation: Retired (formerly Deputy Director, Idaho Transportation Dept.) Address: 2696 N. Greenbelt Place, Meridian, ID 83646 Phone: 208-888-2731 E-mail: rountrec@meridiancity.org Councilmember. David Zaremba Occupation: Transportation consultant Address: 2540 N. Crooked Creek Way Meridian, ID 83642 Phone: 208-288-2935 E-mail: zarembad@meridiancky.org Meridion I Commission Sandra Cavanaugh New Heritage Theatre Company DRAMATIC ENTERTAINMENT P.O. Box 44269 Boise, ID 83711 381-0958 Bus 395-0256 Home 841-6406 Cell sandracavanough�@r Eamatic- entertainment.com Meg Glasgow, Chairman FINER FRAMES 989 S Progress Avenue Meridian, ID 83642 888-9898 ph/fx 939-1352 home 631-0978 cell mea@finerframes.com Nancy Rountree, Finance Committee Chair 2696 N Greenbelt Place Meridian, ID 83642 888-2731 Home noun rr31 Omsn.com Fred Shaddick, Arts Awareness Committee Chair MT. VIEW HIGH SCHOOL 631-2172 Cell 888-3894 Home shaddick fred@meridionschools ora shadmo@lugkpeak.com David Stolhand MERIDIAN SYMPHONY - KEY BANK 364-8774 Bus 761-3185 Cell david stolhand@keybank.com davidstolhandOmeddionsvmpkony.om Jonathan Stucker MAYOR's YOUTH ADVISORY COUNCIL 2064 NW 81h Street Meridian, ID 83642 888-4528 Home othanongamall.com Dwight WiRiams, Community Events Committee Chair 655 E Kingsford Meridian, ID 83642 887-6473 Home 863-6894 Cell dwiabarb@earthlink.net City of Meridian Public Art Project List of Enclosed Support Materials I.Letters of Support a. Mayor Tammy de Weerd, City of Meridian (please note: this letter also provides information about the City of Meridian's eligibility as a municipal government and Employee Identification Number) b. Carolyn Sinuard, President, Meridian Chamber of Commerce c. Deneen Wilson, President, Meridinin Kiwanis d. Meridian Historic Preservation Commission e. Mayor's Youth Advisory Council 2.Public Artwork Location Site Maps a. Meridian City Hall Exterior (front) Elevation b. First Floor Area 1 FIoor Plan c. First Floor Area 2 Floor Plan (HINT: Align the Match Lines of Area 1 and Area 2 pages to show full floor plan of first floor) d. Lobby (Public Art Site #1) and Council Chamber Entrance (Public Art Site #2) Elevations January 28, 2008 Mr. Michael Faison Executive Director Idaho Commission on the Arts P.O. Box 83720 Boise, ID 83720-008 Dear Mr. Faison: MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba I am writing to express my wholehearted support, and that of the Meridian City Council, for the Public Art & Cultural Facilities Grant C'Grant!) from the Idaho Commission on the Arts C'ICA ). The City looks forward to investing in public art that will not only enhance our community's aesthetic landscape, but that will also stimulate conversation, emotion, and interpersonal connection. I wish to provide you with information supporting the City's application for the Grant funds. Please know that the City is grateful for this opportunity and for your consideration of this application. My staff and I would be happy to provide any further information or documentation you might need. The City recognizes that as the custodian of any public art installation, it has an obligation to protect the piece's vitality and meaning for generations beyond our own through proper maintenance. To that end, the City does commit to employing all necessary efforts to preserve, care for, maintain., and repair public art that is installed with the assistance of ICA's Grant funds. It ,ins anticipated that when Meridian's new city hall is complete, a new Building Maintenance division will be charged with maintenance of the city's physical facilities and property, generally including public art within the City, and specifically including public art installed with Public Art & Cultural Facilities Grant fiends. The maintenance of such art would be undertaken in consultation with the Meridian Arts Commission, as well as under the supervision of an expert, should such expertise be appropriate given the characteristics of the particular piece. While the amount of the City's financial commitment to such maintenance effort will, to some degree, be dependent upon the unique nature of the artwork, I can at this time commit an annual budget of at least $6,000.00 for maintenance of the public art to be installed with Grant fluids. Mayor's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433 . Fax 208-884-8119 . www.rneridlancitv.oro Mr. Michael Faison Page 2 The City of Meridian was incorporated on August 1, 1903, and today remains an incorporated Idaho city. The City's Federal Tax Identification number is 82-6000225. Thank you again for your consideration of the City's application; please contact me if I may provide any further assistance. Sincerely, Tammy d eerd Mayor a ZaA CHAMBER OF COMMERCE January 25, 2008 Idaho Commission on the Arts P.O. Box 83720 Boise, Idaho 83720-0008 Dear Commissioners: 215 E. Franklin Rd., Meridian, ID 83642 888-2817 * fax: 888-2682 The Meridian Chamber of Commerce Board supports the $10,000 grant request of the Meridian Arts Commission, for the purpose of assisting in the purchase of public art for the new Meridian City Hall. This project is of significant importance to the community, as it is helps to build the City's art collection. We look forward to the seeing an increased focus on the arts in Meridian through the efforts of the Meridian Arts Commission, and the City Hall Public Ari project is a key to bringing that focus to the forefront. Our hope is that you will consider this grant request as an important step to assisting the furtherance of the arts in Idaho's third largest city. Sincerely, Carolyn Sinnard President Meridian Chamber of Commerce January 31, 2008 Idaho Commission on the Arts P.O. Box 83270 Boise, Id 83720-0008 RE: City of Meridian's Public Art & Cultural Facilities Grant Application To Whom It May Concern: On behalf of the Meridian Kiwanis, I'd like to express our support of the City of Meridian's Public Art & Cultural Facilities Grant Application. Kiwanians work to enhance the quality of life in the cities in which we serve, and I believe this Grant is an opportunity to enhance the Arts and Culture of our great city. New research by Wallace -Reader's Digest Funds' Community Partnerships for Cultural Participation found that three of the top four places where people attend arts and cultural events are community venues rather than conventional art venues. Located in downtown Meridian, the new city hall will provide a wonderful gathering place, providing a venue to share art and culture with our community. What an opportunity to share beautiful art with the citizens of Meridian! Sincerely, �jd&+,L, Deneen Wilson Meridian Kiwanis President Mayor Tammy de Weerd City Council Members: E TDI AN�P Keith Bird 1 Joe Borton Charles Rountree IDAHO ; David Zaremba 06 February 2008 Meridian Arts Commission Attn: Meg Glasgow 989 S. Progress Avenue Meridian, Idaho 83642 Dear Meg, It was great to talk to you the other day and learn more about the Meridian Arts Commission's plans for the new Meridian City Hall. I understand the Arts Commission is pursuing a grant for a public art project within the new lobby space that will `reflect' the history of this site as well as possibly incorporate recycled materials from the original Creamery buildings. As the Chair of the Historic Preservation Commission, I am always excited to see a project such as this that calls attention to Meridian's rich cultural heritage. On a side note, you may be aware that the Historic Preservation Commission, the Historical Foundation, and the fIistorical Society are working closely together in the planning of the historical interpretive and educational space that will be within plain view of the new lobby, and subsequently, this new piece. It will no doubt be a wonderful and thought-provoking addition to our new city hall. Please consider this letter as an endorsement of this public art project. I appreciate your group's hard work and diligence to see this vision become a reality. If you need anything else from me or the Commission, please do not hesitate to contact us. HistorieWeserva City of Meridian ion Commission February 7, 2008 Mr. Michael Faison Executive Director Idaho Commission on the Arts P.Q. Box 83720 Boise, ID 83720-008 Dear Mr. Faison: Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba The Meridian Mayor's Youth Advisory Council (MVAC) would like to convey its enthusiastic support for the City of Meridian in its pursuit of the Public Art & Cultural Facilities Grant from the Idaho Commission on the Arts. The Mayor's Youth Advisory Council is an organization of students from schools throughout the city. It was established to provide the youth of the community with a voice in the direction and operation of the City of Meridian; we meet with the Mayor and other advisors twice a month to discuss issues and ideas of interest to the youth of Meridian. We are proud to be represented by MYAC member Jonathon Stucker, a junior at Meridian High School as a voting member of the Meridian Arts Commission. The MYAC recognizes the value of public art as a means of facilitating dialogue between youth, their peers, and adults regarding the art itself, the social and cultural perspectives that it embodies, and the issues and questions it may raise. We are thrilled that youth will be included in the selection of the public art for Meridian's new city hall building that is to be funded with the Public Art & Cultural Facilities Grant, and we are looking forward to actively participating in this process. Thank you for your time; please contact me at (208) 412-2925 or _ roannesdeweerd@Lnsn.com if I may provide further information regarding MYAC or our role within the City of Meridian. afa r3 i� uG, di. gui- I I 1 1 1 Ja1 1 I �I M x EAE -1,a a t�,. E, 1 t � m MR; .-f 9i ' Gi t I �IGpA a p if 1 is L. G . iioi afa r3 i� uG, di. gui- I I 1 1 1 Ja1 1), �I x EAE -1,a a t�,. E, 1 t � m MR; r3 i� uG, di. gui- I I 1 1 1 Ja1 1), �I x EAE -1,a a t�,. E, 1 t � m MR; .-f 9i ' Gi t if 1 r; is r�E� A NSI . ��1.:� . . Y�d��[+ V TVH A.jo wmwdmqL.L �( CHECKLISTS for ORGANIZATIONS Applicant Name: Icay ofMe-nmw IDate: Wtsrzaos Attach the completed checklist to the top of your application packet. For detailed instructions, be sure to read How to Apply in each section and www.arts.idaho, ov/ tslmstructions.as x#sam 1 All applicants include: ® Checklist ® The optional ww�v t i ah av ran service. rvey onli e.a s helps us to provide better An adequately -sized, self-addressed stamped mailer if you want work sem les returned. Support materials, such as brochures, letters from community partners, or work samples of paticipating artists, assist the panel in understanding your organization and your project. They should not exceed FIVE nieces. QuickFund$ 11 completed application form 5. clear and understandable budget. IM in-kind contributions attachment (optional). two-page narrative. rdsumd or biography of key consultants, artists, or personnel (up to two pages each). current list of board of directors, with affiliations and contact information. IRS tax determination letter. support materials and/or work samples with an information list if required. (See page 57). General Operating Support (GOS Interim applicants provide items stared'.) completed application form 5*. budget*. narrative*. financial statement for the most recently completed fiscal year with authorizing signatures. rdsumds (up to two pages each) and job descriptions of key consultants and personnel. current list of board of directors with affiliations and contact information. current two -to -five-year long-range plan. current marketing plan. IRS tax determination letter. support materials and/or work samples with an information list if required. (Seepage 57). Project Support Grants completed application form 5. clear and understandable budget. in-kind contributions attachment (optional). five-page narrative. rdsumd of key consultants and personnel (up to two pages each). current list of board of directors with professional affiliations and contact information. IRS tax determination letter. ® support materials and/or work samples with an information list if required. (See page 57). Public Art and Cultural Facilities Public Art Projects include: ® completed application form 5. ® clear and understandable budget. ® in-kind contributions attachment (optional). ® narrative. ® rdsumE or biography of key consultants, artists, or personnel (up to two pages each). ® current list of board of directors with Professional affiliations, and contact information. IRS tax determination letter. aJA See'- dJjAy.iL; ® support materials and/or work samples with an information list if required. (See page 57). Capital Purchases and Single-phase Renovation /Construction Projects: Public Art Project items and 111 three current competitive bids. 10 original specifications for bids with a comparative summary sheet attached. 111 evidence of property or facility ownership or lease ownership or lease evidence. Multi -phase Renovation/Construction: All items above and ® a timeline and/or progress report keyed to the original plan and explain any delays or changes. a completed feasibility study (no more than three years old), drawings or color photographs of Proposed construction, 8 x11" blueprints, and an historic significance report, if applicable. proof of adequate liability and fire insurance. 111 outline of long-range plan (for. at least three years). Feasibility Studies: Public Art Project items and 111 a timeline. ® evidence of community involvement and spport. Ttlnhn ramtni.asinn nn the Arta Aiirivlinoe --1 • • IDAHO COMMISSION ON THE ARTS SURVEY 1WPlease fill out this questionnaire now, even if you decide not to apply for funding. If you can provide us with important information, we can better serve Idaho artists, educators, ..W.M.N. and arts organizations. Your response is anonymous; be candid. Which of the following categories best describe your primary area of work in the arts? ❑ Individual X Arts Organization ❑ Arts Education ❑ Folk and Traditional ❑ Other How did you hear about the Commission's grants and services? Via Delta James, former ICA employee, now Planning Specialist at Sage Community Resources. What Commission services have benefited you in the last year (such as newsletter, grants or awards, assistance, advice, Web site, and so on)? Regional Public Art Advisor Program provided info for us to learn about how to conduct an appropriate public art selection process. Do you have specific suggestions for improving the Commission guidelines or application forms? Web site included links that did not work - check those links! Also Web site did not list 2008 deadlines at bottom of grant application info (but did have 06 and 07 deadlines). Can you cite examples of Commission involvement in your community? What could we do to increase that visibility? The Idaho Commission on the Arts (Delta) helped us establish our municipal arts commission - thank you! Comments or Suggestions: Thank you! Please return this survey with your application or mail to: Idaho Commission on the Arts, Grants Unit, P.O. Box 83720, Boise, ID 83720-0008 .. •.rr�t'�Ji�' ...., rrrr -rr- - -rrrrrrrr rr-rrrrrrrrr rrr rrrrrr rrrrrrrrrrrr V�1 • FOR OFFICE USE ONLY . Agency Acknowledgement Card Your application to the Idaho Commission on the Arts has been received. Grant or award applied for: Date received: All inquiries should refer to application number: For additional information please contact Melanie Palmer, Grants Specialist. email: mpatmer@arts.idaho.gov phone: 208/3342119 ext. 25 fax: 208/3342488 0 - 0 r I c 1 I I oMMIssioN 2MM P.Q. Box 83720 �&AR'rs Boise, Idaho 83720-0008 MCt2.+�� A1fi.' f+1i +t]l s Aa -6 CUAA&A%SS1v^� _ _--.--__ ------------------------------------ -----_--^_-_-J 0 Meridian January 15, 2008 To: Mayor and City Council From: Nancy Rountree, Chair Finance Subcommittee Meridian Arts Commission Commission Subject: Underwriting Public Art Grant Budget Madam Mayor and City Council, RECEIVED JAN 18 2007 City Of Meridian City Clerk Office I am writing on behalf of the Meridian Arts Commission (MAC) to ask for your help in supporting our grant application for the creation of art for city hall. MAC anticipates that our new city hall will be a vibrant cultural art center that will rival much larger cities. High quality rotating art exhibits, a public art collection and summertime outdoor concerts will surely transform our municipal building into an arts destination in the valley. We envision the centerpiece of Meridian's public art collection to be an original work of art created to honor our past while looking toward our promising future. Our budget cannot solely cover the cost of commissioning an artist to create an original piece for the lobby. To create a captivating visual experience for residents and visitors will require considerable donations from the community, grant funding and your support. MAC is applying to the Idaho Commission on the Arts (ICA) for a $10,.000 grant for this project, which is only a portion of the projects $32,000 price tag. To be considered for this highly competitive grant we must show financial commitments of $22,000. Part of the money is coming from the MAC budget and we expect to raise the remaining $17,000 through corporate and private donations. We have launched our fundraising efforts but will not have commitments by the ICA grant February 15th submission deadline. The ICA grant is a crucial part of the success of this inaugural project therefore Meridian Arts Commission is asking Meridian City Council to commit $17,000 to fulfill the grant matching funds requirement by the application deadline. MAC is asking for this commitment until such time as our fund raising efforts reach our $17,000 goal. 0 Page 1 of I Tara Green From: Emily Kane Sent: Thursday, January 17, 2008 3:01 PM To: Emily Kane; Will Berg; Tara Green Cc: Bill Nary; 'Meg Peters Glasgow'; Robert Simison Subject: RE: Materials for 1/22 agenda Follow Up Flag: Follow up Flag Status: Green Attachments: Draft ICA Public Art 8 Cultural Facilities Grant Application 1-10-08.pdf; Draft Letter from Mayor in support of ICA grant 1-17-08.pdf So sorry — hit "send" instead of "attach." Emily Kane Deputy City Attorney City of Meridian, Idaho Phone: 208-898-SS06 Fax: 208-884-8723 E-mail: kanee@meridiancity.org From: Emily Kane Sent: Thursday, January 17, 2008 2:59 PM To: Will Berg; Tara Green Cc: Bill Nary; 'Meg Peters Glasgow'; Robert Simison Subject: Materials for 1/22 agenda Hi. Here are some materials for Council's review regarding the Mayor's Dept. Report on the Arts Commission's grant application. Nancy Rountree will also be providing one more letter related to that agenda item by 5 p.m. today. Thanks so much. Emily Emily Kane Deputy City Attorney City of Meridian, Idaho Phone: 208-898-3506 Fax: 208-884-8723 E-mail: kanee@meridiancity.org 1/18/2008 • January 17, 2008 Mr. Michael Faison Executive Director�`A Idaho Commission on the Arts P.O. Box 83720�t;,F.. Boise ID 83720-008 I am writing to express my wholehearte4,.s iLj for the Public Art & Cultural Facilities Grant C'Gray ("ICA"). The City Iooks forward to investing in community's aesthetic landscape, butte that will i interpersonal connection. I wish to provide you with i funds. Please know that the City is this application. My stW and I documentation you mig4t7need:;�,; The City recogn obligation to protect the proper maintenai c; v:jc Is of the Meridiany',Cify Council, daho Commission on the Arts at will not only enhance our conversation, emotion, and �, Py s application for the Grant and for your consideration of any further information or to custodi"f any public art installation, it has an and eadn for generations beyond our own through ..i�dires commit to employing all necessary efforts to public art that is installed with the assistance of ICA's It is =.anticipated that kwhen ¢Meridian's new city hall is complete, a new Building Maintenanie.-division will lie charged with maintenance of the city's physical facilities and property, generally,=ncluding�tpublic art within the City, and specifically including public art installed with Grad17fund�s ;`The maintenance of such art would be undertaken in consultation with the Meridian Art ..ommission, as well as under the supervision of an expert, should such expertise be appropriate given the characteristics of the particular piece. While the amount of the City's financial commitment to such maintenance effort will, to some degree, be dependent upon the unique nature of the artwork, I can at this time commit an annual budget of at least $6,000.00 for maintenance of the public art to be installed with Grant funds. Mayor's Office - 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433 - Fax 208-884-8119 - www.merldianefty.org • Mr. Michael Faison Page 2 E The City of Meridian was incorporated on August 1, 1903, and today remains an incorporated Idaho city. The City's Federal Tax Identification number is 82-6000225. Thank you again for your consideration of the City's application; please contact me if I may provide any further assistance. Sincerely, Tammy de Weerd Mayor _� ORGANIZATION APPLICATION -FORM 5 All applicants should read the guideline instructions to correctly complete this application. Neatly handwrite or type in 12 -point. Fill in all questions and fields. Answer required narrative questions and complete the checklist. Applicant/Organization (official IRS name) City of Meridian Contact Name and Title Meg Glasgow, Chair, Meridian Arts Commission Street Address 33 E. Idaho St. .0. Box City Meridian State Idaho Zip 83642 County Ada Phone: Day 208.888.9898 Evening 208.63 '�Gcell) Fax 208.888.9898 E-mail meg@finerframes.com Web site . eri i,, .it .or Q This is a new address or ❑ phone number. O Appl is actinN30, iscal Agent.(see page 6) Period of support requested: Start Date Jul 1 End Date: Ju00 (QuickFund$ Projects cannot begin until 3after ine.) } Applicant is applying in the area of OYisual Arts fo Arts OLiterature OMedia Arts ©Local Arts Council X Other: Public Art GRANT OR AWARD Check the appropr.a�•t Q QuickFund$ a X Public Art & Cultural Facilities x PublicAr O Renovation/ConstGeneral ❑ Multi -Year 13Singlruc Inte 1U.S.Congressional Dis Is Yours a nonprofit Public Budget Summary Fiscal Year St Total Project If you have received a or Dist 2 ❑ ♦S tion? s (incl O Training or Advice 0 Feasibility Study Project 55pport Legislative District 20 [RS tax determination) Ono of th - ect in the Ball Fiscal Year End Date September 30 Total Pro ect Expenses $32,000 1� GRANT REQUEST (not GOS) $10, 000 , did you submit the required final report? Oyes Ono Authorizing Signatures - I certify that the information contained in this application, including attachments and support materials, is true and correct to the best of my knowledge. I have read and agree to comply with the Legal Requirements of accepting this grant. VIC App icant/Project Mirector Date Financial Of cer Date I MA -4 UrL ) Tammy de Weerd, Mayor Aut orizi g Official (person able to legally obligate the applicant) Date ProtectedBudeet Expenses City of Meridian Public Art Project Project Coordination $ 2,500 Call to Artists (RFQ) Printing and Distribution $ 500 Artist Fees ($500 ea.) for proposal preparation by finalists (up to 5) $ 2,500 Selection Committee Meeting Expenses $ 500 Artwork (includes artist fees, fabrication & installation) p $25,000 Dedication — donor recognition signage, invites, food, aqui $ 1,000 Totat penses: $32,000 Income , Idaho Commission on the Arts grant request $10,000 Applicant Cash — City of Meridian (committed $ 4,500 Key Bank (committed) 500 ???? 00 A#061 Income.- $12.000 In-ldnd Contributions (not inct in above Community Input for proposal se '� Blog on City Web site ov Proposal review invite on Ci . water Dedication celebration_ City of Meridian Public Art Project Narrative 1. Describe your organization; include structure, mission statement, brief history, programs and services. Meridian, Idaho, was, as recently as 1990, stili a small rural town of 9596 residents. Now Meridian is Idaho's third largest city with a population estimated in 2007 to be 71,866. This translates into a growth rate of approximately 750% in the last 17 years. This rapid growth is primarily due to Meridian's convenient location close and between the other two larger cities in the state, Boise and Nampa, and its proximity to interstate freeway 84�.,� key north/south throughways. Truly at the heart of Idaho's Treasure Valley, Meridian, �ne`�hities support residents throughout the region as well as visitors and tourists. Ar Most Meridian residents are young families. Forty-nine per( under 18, equating to 33.7% of the population. Other age grc 37.1%; 45-64,15.8%; over 65,6.40/o. The median age i d income was $20,150. The Meridian Joint School Dis #2, Meridian, but also neighbor communities of Eagle , and most rapidly growing school districts in the co in growth, Meridian and the Joint School District, consist quality of life and education enjoyed by residents. It is this commitment to exceptional quali��i�ii raise a family, and its desire to celebrate Mefttii rapid growth and change that inspired the Cfy of Commission by city ordinance #06-1.280 in N*' six (6) volunteer member q inted by A e Included in the membe p is o yor's you addition, one memb a City oil serves Commission has a c , ,chat d secretary rof th'�;households have children c inclui -$-24, 6.9%; 25-44, the last ce ...the per capita ich serves noy the City of ast Boise, ranks %n f the ace of this e�nary for the its pride o g a premiere place to live and unique histo =liientity in the midst of ' to est ab the Meridian Arts l0 a Arts Commission consists of ayor wi�nfirmatioa by the City Council. ouncil mer appointed by the mayor. In a liaison/ ex -officio member. Meridian Arts �tir'd by commission members. The mission of, .e.l�.i�eridiarr -"Co o Bio advance and nurture all facets of the arts to enhance the*90i of -life for "tan resi a and its visitors." It is the vision of the Arts Commission to establis `gid supe' vib ant arts community that integrates the arts experience into�eecday life and the s 'gf the city. Although home to the New Heritage g Theatre, th'e Meridian Symp, q j y, aa,. handful of donated and commissioned public artworks, the City ofdian lacked multi -disciplinary arts organization to provide support to existing artists and arts o. s and to .rovide arts programming for its residents - until the establishment of the MeridianArt".. o ' 'ion. Since its inception, the Arts Commission has organized into a cohesive group and dhs ntly presented a new series of events, workshops, lectures, and demonstrations calledk� wake Part In The Arts." 2. Describe the public art project for which you are seeking funds, timeline, proposed accessibility of public art site, and plans for long-term care and conservation. The Public Art Project: Meridian's new City Hall, currently under construction and scheduled for completion fall 2008, will be much more than local government offices — it will also be a destination arts center featuring an outdoor amphitheatre, a large gallery for rotating exhibitions, and display space for a future artwork collection. To recognize this function and to set the tone City of Meridian Public Art Project for future public artworks, the City will conduct a community -engaged selection process to commission inaugural public artwork for the entrance lobby of the new Meridian City Hall. Artwork Goals: This artwork will be a keystone, setting the foundation for a vibrant municipal -- collection of quality public artworks and showcasing the new City Hall as a center for the arts. Also, by creating a friendly and captivating visual experience for residents and visors within a building of local government, the artwork will draw people to City Hall and inspire broader civic participation. Site Opportunities: Two alternate areas within the entrance lobby will b offered to artists as public art site opportunities. Artists will be given the opportunity to ro�kartworks for either or both sites. (Please see attached support materials for arci ctu rawing and specifications) 1. An approximate 16 ft. wide by 16 ft. long area within the -st .• ass main entryway that will allow for a suspended artwork above the pedestrian ay u 2 ft. in height {which would make the piece hang down to 12 ft.ipe floor). An tore beam to accommodate suspension of artwork up to s been designed by 'lding architect and will be installed during construe resentEig support aad 'tment to the project by the City of Meridian. 2. An area 5 ft. wide by 8 ft. tall centered between theI I X doors to City Council chambers. This space has also been specificall esigned to displa ork and will allow for a wall - mounted or free-standing piece that t 1 of exceed 1 ft. im depth. Artwork Themes: At the new Meridian CiSaa Creamery, built in 1897 as a key aspect ofsurrounded by fertile farming country for and freight railways, Mdinn is home to f Western Electronics, an Arnolchinery. Fa expanding population'. e the ne ., ity Hall it the historic Creamery in new: d modern ways, while looking forward to a�rri� 'e.t i ' g locatioti l-A�ce stood the Meridian ch based economy. Once ab 'ts and served by passenger )rporate. arters of United Heritage, have now yielded to residences for the ftch will utilize reclaimed materials from blic artwork should honor Meridian's past Viay-June, 2008: 'ze RFQ d"finalize distribution strategies UAW ul . 2008: Dista a RFQ Csee response to Narrative Question #3 for details) Au � , 2008: RF = onse deadline Augur ..La X008:Sele U'on Committee Meeting (3-5 finalists selected) August 22 Q8: F' fists notified October 1, 2'0 .r�sits due from finalists October — Nov ` ' er, 2008: Community Outreach / Input (see response to Narrative Question #5 fd details) December 3, 2008: Selection Committee Meeting (final proposal selected) December 9, 2008: Selection Committee recommendation to City Council December, 2008: Artist contracted January — May, 2009: Artwork fabrication June, 2009: Artwork installation June � 2009: Dedication Celebration City of Meridian Public Art Project • The selection committee will then review community input and proposals to recommend one artist's proposal to the Meridian Arts Commission and City Council for final approval. Because the City of Meridian and its new Arts Commission have little experience navigating an appropriate public art selection process, and because this project will lay the foundation for future public art selection in Meridian, it is important that it is professionally guided Therefore, the City will contract with Delta James, Planning Specialist with Sage Community Resources, a regional community and economic development agency, to provide project coordination and to advise fifture policies and processes for public art selection. Ms. James has extensive arts management experience (please see her resume included in attachwideln aterials) and was recently Idaho Commission on the Arts' Southwest Idaho Regio Advisor. 4. Describe the artist's involvement with this project The artist has not yet been determined for this project. Howe outline a selection and qualifications reviewMila"O" that quality (please see response to Narrative Quove). is also demonstrated by the proposed distribution a RFQ neighboring states, thereby likely attracting response q selection committee a broad pool of expertise from wluc The selection committee itself includes s : eral arts pr( make an informed judgment of artistic S. Describe the community involvement wi sb� ery i o has been made to in ano k of exceptional �mmitm artistic quality sts througho b and )ublic artists au- mvina the with the expertise needed to The City of Meridian, as a public entity, is co tt''°" eIy positioned to engage the community in this project. mmunity will represent . the core of the project through participation on the-sel n c 'ttee and wi the mem ership of the Arts Commission (please see names a liations a eridian Commission members in the attached support materials). Communitymeat and r artist finalists will be encouraged and made available tJA91 t e:stmteac • P �`sals will be t. • Propor, 'th a including ro • MeridianArts community group and a Blog established to invite community will be exhibited for two weeks each at local venues. members will resent the proposals at meetings of city ig... o • An invitation to review the proposals and provide input at the exhibits, community presentations or on the Web will be included in the City newsletter and printed on the City Water Bills, reaching every Meridian household. 6. Describe how your plans address ADA and Section 504 accessibility requirements. The entire new Meridian City Hall, including the proposed artwork sites, are fully accessible and meet all ADA/504 requirements. City of Meridian Public Art Project Accessibility. During the open hours of City Hall, including evening Council meetings and Public Hearings, residents and visitors can freely enter the building to view the artwork. In non - open hours, the artwork (in either proposed location) will be visible through transparent entry doors. (please see response to Narrative Question #6 for ADA/504 considerations) Care and Conservation: Long-term care and conservation begins with the artwork selection process. The durability and possible maintenance needs of proposed artworks will be carefully considered. For example, the two-story glass entryway, one of the proposed artwork sites, is west -facing and will likely receive abundant direct sunlight. Therefore, artwork materials proposed for that site must reasonably withstand sunlight exposure. Thf�eeection committee will make every effort to select artwork suited to the site and requiring, al long-term care. Because no artwork is entirely maintenance -free, the City of Medraa Public Works Department, with guidance from the Meridian Arts Commission, has agreed pro de any necessary maintenance, care and conservation for the artwork (see co ent to ' attached support materials). I � ' ��.. 3. Describe the process for selecting artists or co §pants. �' The quality of the finished artwork is a primary nc pro for selection o 'goal artist or artist -team has been developed to ensure this will include th a steps: A Request for Qualifications (RF Q) i .'1 be developed fid' tributed to individual artists or artist -teams in Idaho and contiguous sI' (OOregon, Waslu n, Montana, Wyoming, Utah and Nevada) via email announcements, s to , portuniti " figs-, and print newsletters of local, regional and state arts commmNE meach-state, press�J leases to local and regional news outlets, and through national outlets suchslio Network and Public Art Review. The RFQ wi ; -b osted on th£y of M � Website and included in the City's newsletter. sts respotrding to the Q will be as to submit a letter explaining their interest in'. a t resume, fdn. slides or digital images of their previous ii work, an annotatsub, ed images, ancleast three professional references. • A selection committee v�`iee,� = pones. Applications will be evaluated accordi�ngto anis' equality revious wo represented by submitted slides or images, a 'f riateness o f wor • or the planned project, and artist experience with public art ro c°ts Pias demonstrat thea ' cation. The selection committee (see bio summaries included in attached support, mat als) includes a representative from the City Hall archit.1 earn, a Cityresentative, a Meridian Arts Commission member, a member of the Meridiank.. torical Commission, a gallery owner, an arts leader from the greater TreasureValle`''; amid a 1high school student. • 3-5 finalists will be elected and compensated ($500 each) for proposal development. Final proposals will include a project description, concept drawings and/or models, projected subcontractor list (if applicable), and material samples. Artist Finalists will also be asked to submit a project budget which should include artist's design fee, travel, materials, fabrication costs, documentation, and transportation and installation of the work. Artist Finalists will be encouraged, but not required, to visit Meridian during proposal development. • Finalist proposals will be made available for broad community input through a variety of exhibit locations and approaches. (please see response to Narrative Question #5 for details) City of Meridian Public Art Project Bias: Public Art Selection Committee Members Kara M. Moser: Kara Moser joined LCA Architects in January 2007 after graduating from the University of Idaho in December 2006 with a BA of Interior Design and a minor in Architecture. Prior to graduation, Kara spent three months in Italy with the University of Idaho Landscape Architecture summer exchange program. While there, she studied historical styles, details, and meanings, as well as created an urban development plan for the city of Ovada, Italy. Since joining LCA, Kara has had the opportunity to work on Boise State University's Interactive Leaning Center, Student Union, and Varsity Center. She has also been the interior designer of the Meridian KHall, Offce Building, Boise School Districts' West, South, and East Junior Hiho Central Credit Union's Southside, Overland, and Twin Falls Branch Bahings for Battle Ground Community Events Center and space planning fublic Safety Building. A. Meg GIasgow: Meg Glasgow, owner of Finer Frafies, is a nationally r ' ed consultant in the art and framing field, a conte g editdr to DECOR i;. She travels widely in the U.S., presenting seminars ones-rketing for sk businesses, and has just published a book entitled "IVi - Mafketing, A Self -Help Guide for Small Business Success" ere at home, Me resident of the Meridian Arts Commission, and co-chairs theCham mess Promo Committee. She has created several unique art contests for eventsedit local organizations: for example the "Art Attack: A Contest Ki a work 'with the annual art show and auction for the Boys & Girls Club, w h e lub's arts programs. She is a graduate of Leadership . Meg sery on the M. is Task Force that formed the Meridian Develop , ' t Corp o n, served the selection committee for our downtown redevelopment co . comp y, and sits o e Gateway Task Force. She was named Meridian's 200 1 f1h. Year, a mist in the Idaho Woman Entrepreneur of the Year or 2 h r `� s was chosen as the Meridian Small Business a _: s 002r Frames received the tap distinction as D6cor's Top E X MA Mayor TDeWeerd 8 Walter Lindgre . eridi 11 storical Commission, Chairman Karen Bubb — Boise A Arts Commission, Director (???) Teri Sackman — Meridian Chamber of Commerce, Director Tere Foley — Initial Point Gallery, founder Youth representative ??? Idaho Commission on the Arts Public Art & Cultural Facilities Grant Program Deadline: February 15, 2005 Maximum Request Amount: $10,000 Match Requirement: 1:1 with cash Public Art Requests Application Evaluation Criteria: Artistic Merit (50 points) • The artistic merit of the applicant, as evidenced by previous projects, marketing materials, work samples, etc., are strong. • The applicant has demonstrated the excellence of the participating artists in the narrative and/or in attachments. • If artists have not been selected for the project, the applicant has described the process and criteria for their selection. Planning (25 points) • Evidence of community support and need. • If applicable, attention has been given to maintaining the site's historic integrity. • Evidence of community -wide involvement in the process for selecting the public art site and artists. Management (25 points) • Ability and plan demonstrates the applicant can accomplish the project in a quality and timely manner. • Applicant has submitted a complete, clear, and realistic budget. Narrative Questions:- Describe uestions:Describe (up to four pages): 1. your organization; include structure, mission statement, brief history, programs and services. 2. the public art project for which you are seeking funds, timeline, proposed accessibility of public art site, and plans for long-term care and conservation. 3. the process for selecting artists or consultants. 4. the artist's involvement with this project. 5. the community involvement with this project. 6. how your plans address ADA and Section 504 accessibility requirements. Jonathan Clowes "SOARING SPIRITS" ORGANIZATION APPLICATION- FORM 5 All applicants should read the guideline instructions to correctly complete this application. Neatly handwrite or type in 12 -point. Fill in all questions and fields. Answer required narrative questions and complete the checklist. Applicant/Organization(of ficial IRS name) City of Meridian Contact Name and Title Meg Glasgow, Chair, Meridian Arts Commission Street Address 33 E. Idaho St. P.O. Box City Meridian State Idaho Zip 83642 County Ada Phone: Day 208.888.9898 Evening 208.631.0978 (cell) Fax 208.888.9898 E-mail meg@finerframes.com Web site www.meridiancity.orq ❑ This is a new address or ❑ phone number. ❑ Applicant is acting as a Fiscal Agent. (see page 6 ) Period of support requested: Start Date July 1, 2008 End Date: June 30, 2009 (QuickFund$ Projects cannot begin until 3 weeks atter deadline.) Applicant is applying in the area of ❑Visual Arts OPerforming Arts ❑Literature ❑Media Arts ❑Local Arts Council X Other: Public Art GRANT OR AWARb Check the appropriate boxes ❑ QuickFund$ ❑ QuickProject ❑ Training or Advice X Public Art & Cultural Facilities X Public Art ❑ Capital Purchase ❑ Feasibility Study ❑ Renovation/Construction ❑ General Operating Support ❑ Multi -Year ❑ Single Year ❑ Interim ❑ Project Support 40.5 -Congressional District 1 X or District 2 O *State Legislative District 20 Is yours a nonprofit organization? X yes (include IRS tax determination) Ono Number of years doing business in Idaho 104 years _ Federal Tax ID# 82-6000225 (required) If applicable, write a short summary of this project in the space below. Public Art for Meridian's new City gall Budget Summary Fiscal Year Start Date October 1 Fiscal Year End Date September 30 Total Project,Itevenue $32,000 Total Project Expenses $32,000 Total Annual Budget of Organization $ $85,450,320 GRANT REQUEST (not GOS)$10,000 If you have received a grant, did you submit the required final report? Oyes Ono Authorizing Signatures - I certify that the information contained in this application, including attachments and support materials, is true and correct to the best of my knowledge. I have read and agree to comply with the Legal Requirements of accepting this grant. z - Chair, Meridian Arts Commission Date 21 Financial Officer - Finance Committee, Meridian Arts Commission Date Authorizing Official - Mayor, City of Meridian Date Protected Budget Expenses City of Meridian Pablic Art Project Project Coordination $ 2,500 Call to Artists (RFQ) Printing and Distribution $ 500 Artist Fees ($500 ea.) for proposal preparation by finalists (up to 5) $ 2,500 Selection Committee Meeting Expenses $ 500 Artwork (includes artist .fees, fabrication & installation) $25,000 Dedication — donor recognition signage, invites, equipment $ 1,000 Total Expenses: $32,000 Income Idaho Commission on the Arts grant request $10,000 Applicant Cash -- City of Meridian (committed) $20,000 Idaho Power (verbal commitment received, awaiting award documentation) $ 1,500 Key Bank (committed) $ 500 Total Income: $32,000 Other City (non-cash) & In-kind Contributions Value (not included in above Expenses nor Income) Architectural support beam in lobby for suspended public artwork (City capital $ 1,500 building fund) Community Input for proposal selection Blog on City Web site $ 400 Proposal review invite on City water bill (.055 cents/B&W 1 -sided $ 1,347 insert x 24,500 bills) Artwork installation assistance Labor (Public Works — 2 employees x 8 hrs) $ 320 Equipment — scissors lift (one day rental — Tate's Rents) $ 110 Dedication celebration Food & refreshments from local businesses $ 500 Total Other City & In-kind Contributions: $ 4,177 City of Meridian Public Art Project Narrative 1. Describe your organization; include structure, mission statement, brief history, programs and services. Meridian, Idaho, was, as recently as 1990, still a small rural town of 9596 residents. Now Meridian is Idaho's third largest city with a population estimated in 2007 to be 71,866. This translates into a growth rate of approximately 750% in the last 17 years. This rapid growth is primarily due to Meridian's convenient location close and between the other two larger cities in the state, Boise and Nampa, and its proximity to interstate freeway 84 and key north/south throughways. Truly at the heart of Idaho's Treasure Valley, Meridian amenities support residents throughout the region as well as visitors and tourists. Most Meridian residents are young families. Forty-nine percent of the households have children under 18, equating to 33.7% of the population. Other age groups include: 18-24, 6.9%; 25-44, 37.1 %; 45-64,15.8%; over 65, 6.4%. The median age is 30. At the last census, the per capita income was $20,150. The Meridian Joint School District #2, which serves not only the City of Meridian, but also neighbor communities of Eagle, Star, and West Boise, ranks as one of the most rapidly growing school districts in the country. Even in the face of this extraordinary growth, Meridian and the Joint School District, consistently win national recognition for the quality of life and education enjoyed by residents. It is this commitment to exceptional quality of life, its pride on being a premiere place to live and raise a family, and its desire to celebrate Meridian's unique history and identity in the midst of rapid growth and change that inspired the City of Meridian to establish the Meridian Arts Commission by city ordinance #06-1280 in November, 2006. The Arts Commission consists of six (6) volunteer members, each appointed by the Mayor with confirmation by the City Council. Included in the membership is one Mayor's youth council member appointed by the mayor. In addition, one member of the City Council serves as a liaison/ ex -officio member. Meridian Arts Commission has a chair, vice chair and secretary elected by commission members. The mission of the Meridian Arts Commission is "to advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors." It is the vision of the Arts Commission to establish and support a vibrant arts community that integrates the arts experience into everyday life and enhances the spirit of the city. Although home to the New Heritage Theatre, the Meridian Symphony, and a handful of donated and commissioned public artworks, the City of Meridian lacked a multi -disciplinary arts organization to provide support to existing artists and arts groups and to provide arts programming for its residents - until the establishment of the Meridian Arts Commission. Since its inception, the Arts Commission has organized into a cohesive group and sponsored a performance during Meridian's annual Scarecrow Festival. Plans for 2008-09 include: adoption of an art in public places ordinance; Web database of area ` artists, events and cultural resources; "Take Part in the Arts" humanities and arts seminar series; and commission of public artwork for Meridian's new City Hall. 2. Describe the public art project for which you are seeking funds, timeline, proposed accessibility of public art site, and plans for long-term care and conservation. The Public Art Project: Meridian's new City Hall, currently under construction and scheduled for completion fall 2008, will be much more than local government offices — it will also be a destination arts center featuring an outdoor amphitheatre, a large gallery for rotating exhibitions, and display space for a future artwork collection. To recognize this function and to set the tone City of Meridian Public Art Project for future public artworks, the City will conduct a community -engaged selection process to commission inaugural public artwork for the entrance lobby of the new Meridian City Hall. Artwork Goals: This artwork will be a keystone, setting the foundation for a vibrant municipal collection of quality public artworks and showcasing the new City Hall as a center for the arts. Also, by creating a friendly and captivating visual experience for residents and visors within a building of local government, the artwork will draw people to City Hall and inspire broader civic participation. Site Opportunities: Two alternate areas within the entrance lobby will be offered to artists as public art site opportunities. Artists will be given the opportunity to propose artworks for either or both sites. (Please see attached support materials for architectural drawings and specifications) 1. An approximate 16 ft. wide by 16 ft. long area within the two-story glass main entryway that will allow for a suspended artwork above the pedestrian walkway up to 12 ft. in height (which would make the piece hang down to 12 ft. above the floor). An armature beam to accommodate suspension of artwork up to 40001bs has been incorporated into the building design, representing support and commitment to the project by the City of Meridian. 2. An area 5 ft. wide by 8 ft. tall centered between the entrance doors to City Council chambers. This space has also been specifically designed to display artwork and will allow for a wall - mounted or free-standing piece that does not exceed 1 ft. in depth. Artwork Theme: At the new Meridian City Hall building location once stood the Meridian Creamery, built in 1897 as a key aspect of a then farm and ranch -based economy. Meridian now is home to the corporate headquarters of United Heritage, Western Electronics, and Arnold Machinery. Like the new City Hall itself, which will utilize reclaimed materials from the historic Creamery in new and modern ways, the public artwork should honor Meridian's past while looking forward to a promising future. Project Timeline: May -June, 2008: Finalize RFQ and finalize distribution strategies July 1, 2008: Distribute RFQ (see response to Narrative Question #3 for details) August 15, 2008: RFQ response deadline August 20, 2008: Selection Committee Meeting (3-5 finalists selected) August 22, 2008: Finalists notified October 1, 2008: Proposals due from finalists October — November, 2008: Community Outreach / Input (see response to Narrative Question #5 for details) December 3, 2008: Selection Committee Meeting (final proposal selected) December 9, 2008: Selection Committee recommendation to City Council = December, 2008: Artist contracted January — May, 2009: Artwork fabrication June, 2009: Artwork installation June 18, 2009: Dedication Celebration in conjunction with Chamber After Hours Accessibility: During the open hours of City Hall, including evening Council meetings and Public Hearings, residents and visitors can freely enter the building to view the artwork. In non - open hours, the artwork (in either proposed location) will be visible through transparent entry doors. (please see response to Narrative Question #6 for ADA/504 considerations) City of Meridian Public Art Project Care and Conse ation: Long-term care and conservation begins with the artwork selection process. The durability and possible maintenance needs of proposed artworks will be carefully considered. For example, the two-story glass entryway, one of the proposed artwork sites, is west -facing and will likely receive abundant direct sunlight. Therefore, artwork materials proposed for that site must reasonably withstand sunlight exposure. The selection committee will make every effort to select artwork suited to the site and requiring minimal long-term care. Because no artwork is entirely maintenance -free, the City of Meridian Building Maintenance Division, with guidance from the Meridian Arts Commission, has agreed to provide any necessary maintenance, care and conservation for the artwork. An annual budget of $6000 has been committed by the City to cover public art maintenance and care costs (see Mayor de Weerd's letter in attached support materials). 3. Describe the process for selecting artists or consultants. The quality of the finished artwork is a primary concern. A process for selection of a qualified artist or artist -team has been developed to ensure this quality and will include these steps: • A Request for Qualifications (RFQ) will be developed and distributed to individual artists or artist -teams in Idaho and contiguous states (Oregon, Washington, Montana, Wyoming, Utah and Nevada) via email announcements, Website opportunities listings, and print newsletters of local, regional and state arts commissions in each state, press releases to local and regional news outlets, and through national outlets such as the Public Art Network and Public Art Review. The RFQ will also be posted on the City of Meridian Website and included in the City's newsletter. Artists responding to the RFQ will be asked to submit a letter explaining their interest in the project, a current resume, ten slides or digital images of their previous work, an annotated list of submitted images, and at least three professional references. • A selection committee will review the RFQ responses. Applications will be evaluated according to artistic quality of previous work represented by submitted slides or images, appropriateness of type of work for the planned project, and artist experience with public art projects as demonstrated in the application. The selection committee (see bio summaries included in attached support materials) includes a representative from the City Hall architectural team, a City representative, a Meridian Arts Commission member, a member of the Meridian Historical Commission, the Director of the Meridian Chamber of Commerce, a gallery owner, an arts leader from the greater Treasure Valley and a local high school student. • 3-5 finalists will be selected and compensated ($500 each) for proposal development. Final proposals will include a project description, concept drawings and/or models, projected subcontractor list (if applicable), and material samples. Artist Finalists will also be asked to submit a project budget which should include artist's design fee, travel, materials, fabrication -- costs, documentation, and transportation and installation of the work. Artist Finalists will be encouraged, but not required, to visit Meridian during proposal development. • Finalist proposals will be made available for broad community input through a variety of exhibit locations and approaches. (please see response to Narrative Question #5 for details) • The selection committee will then review community input and proposals to recommend one artist's proposal to the Meridian Arts Commission and City Council for final approval. City of Meridian Public Art Project Because the City of Meridian and its new Arts Commission have little experience navigating an appropriate public art selection process, and because this project will lay the foundation for future public art selection in Meridian, it is important that it is professionally guided. Therefore, the City will contract with Delta James, Planning Specialist with Sage Community Resources, a regional community and economic development agency, to provide project coordination and to advise future policies and processes for public art selection. Ms. James has extensive arts management experience (please see her resume included in attached support materials) and was recently Idaho Commission on the Arts' Southwest Idaho Regional Public Art Advisor. In that latter role, Ms. James has presented an overview of public art selection and management practices to the Meridian Arts Commission. 4. Describe the artist's involvement with this project. The artist has not yet been determined for this project. However, every effort has been made to outline a selection and qualifications review process that will result in an artwork of exceptional quality (please see response to Narrative Question #3 above). This commitment to artistic quality is also demonstrated by the proposed distribution of the RFQ to artists throughout Idaho and neighboring states, thereby likely attracting responses from quality public artists and giving the selection committee a broad pool of expertise from which to draw. The selection committee itself includes several arts professionals with the expertise needed to make an informed judgment of artistic quality. 5. Describe the community involvement with this project. The City of Meridian, as a public entity, is committed and uniquely positioned to engage the community in this project. The community will be represented at the core of the project through participation on the selection committee and within the membership of the Arts Commission (please see names and affiliations of Meridian Arts Commission members in the attached support materials). Community comment and review of proposals from artist finalists will be encouraged and made available through these strategies: • Proposals will be posted on the City Website and a Blog established to invite community comment. • Proposals, with a comment box, will be exhibited for two weeks each at local venues including City Hall, Library, a local Bank, St. Lukes Hospital, and Boys & Girls Club. • Meridian Arts Commission members will present the proposals at meetings of city - - community groups, including Chamber of Commerce, Rotary, Kiwanis, and Senior Center. • An invitation to review the proposals and provide input at the exhibits, community presentations or on the Web will be included in the City newsletter and printed on the City Water Bills, reaching every Meridian household. 6. Describe how your plans address ADA and Section 504 accessibility requirements. The entire new Meridian City Hall, including the proposed artwork sites, are fully accessible and meet all ADA/504 requirements. City of Meridian Public Art Project Bios: Public Art Selection Committee Members Kara M. Moser, LCA Architects: Kara joined LCA Architects in January 2007 after graduating from the University of Idaho with a BA of Interior Design and a minor in Architecture. Prior to graduation, Kara spent three months in Italy with the University of Idaho Landscape Architecture summer exchange program. While there, she studied historical styles, details, and meanings, as well as created an urban development plan for the city of Ovada, Italy. Since joining LCA, Kara has had the opportunity to work on Boise State University's Interactive Leaning Center, Student Union, and Varsity Center. She's also been the interior designer of the Meridian City Hail, AGC Office Building, Boise School Districts' West, South, and East Junior High Schools, Idaho Central Credit Union's Southside, Overland, and Twin Falls branches. Meg Glasgow, Chair, Meridian Arts Commission: Meg, owner of Finer Frames, is a nationally recognized consultant in the art and framing field and a contributing editor to DECOR magazine. She travels widely in the U.S., presenting seminars on sales and marketing for small businesses, and has just published a book entitled "Meg on Marketing, A Self -Help Guide for Small Business Success." Here at home, Meg is President of the Meridian Arts Commission, and co-chairs the Chamber Business Promotions Committee. She has created several unique art contests that benefit local organizations and is a graduate of Leadership Meridian. Meg served on the Mayor's Task Force that formed the Meridian Development Corporation and sits on the Gateway Task Force. Meg was named Meridian's 2005 Woman of the Year and her business was chosen as the Meridian Small Business of the Year in 2002. Finer Frames received the top distinction as D&OR's Top 100 Art & Framing Retailers Award in 2003. Teresa Foley: Teresa, currently a property manager and member of the Docent Program at the Boise Art Museum, owned and operated Initial Point Gallery from 1997 to 2002. This downtown Meridian gallery featured the work of over one hundred local and regional artists in solo exhibits and group shows and was named the 1999 Small Business of the Year. Teresa was named 1999 Woman of Year by the Meridian Chamber of Commerce. From 1991 to 2002 Teresa owned and published The Valley News (now The Valley Times) the Meridian/Eagle weekly newspaper. US Representative C.L. "Butch" Otter invited Teresa to be on the selection committee for "The Congressional Art Competition for High School Students." For four years, Teresa judged artwork from Idaho's 1 st District. Teresa, a native Idahoan, graduated from the University of Arizona. She received her teaching certificate from Boise State University with endorsements in secondary Art, Language Arts and Philosophy. This is her third year leading tours and readying the hands-on projects for students as a docent at the Boise Art Museum. Mayor Tammy de Weerd, City of Meridian: Since Mayor de Weerd took office in January, 2004, her list of goals has included providing the best possible services to citizens; increasing citizen involvement; expanding parks and recreational opportunities; preserving safety; and enhancing the _ City's economic development efforts to provide jobs, diversity in housing, places to shop and top quality redevelopment of downtown Meridian. Recognizing the city's greatest asset, the talents of its people, she united the leaders of business, education, youth and the faith community. As a result, Meridian was recognized as one of America's 100 Best Places for Young People in Newsweek and #74 in the 100 Best Places to Live in CNN/Money magazines. Tammy brings to the office extensive experience as an elected official, community volunteer and businesswoman. - Steve Siddoway, Director, Meridian Parks & Recreation: As Parks and Recreation Director, Steve is responsible for the leadership, direction and management of the Parks and Recreation Department. Duties include acquisition of park land, planning for new facilities, managing staff, City of Meridian Public Art Project and budgeting. Steve holds a Masters in Resource Recreation and Tourism from University of Idaho and a Bachelors Degree in Landscape Architecture from Utah State University. Prior to his current position, Steve conducted comprehensive and park planning, coordinated public involvement events and downtown revitalization projects for Parametrix Inc., a private consulting company, and the City of Meridian Planning Department. Steve also has experience as a landscape architect and designer. Walter Lindgren, Chairman, City of Meridian Historic Preservation Commission & Chief Designer, Johnson Architects, AIA: Walter has been Chair of the city's Historic Preservation Commission since 2004. The Historic Commission promotes the educational, cultural, economic and general welfare of the public through the identification, evaluation, designation and protection of those buildings, sites, areas, structures and objects which reflect significant elements of the City's, the State's and the Nation's historic, architectural, archaeological and culture heritage. Walter also serves as the chief designer and land planner for Johnson Architects and specializes in Traditional New Developments (TND) integrating residential, mixed-use, office and commercial buildings into one development. Teri Sackman, Executive Director, Meridian Chamber of Commerce: Teri has been the Executive Director of the Meridian Chamber of Commerce since 1992. Over the last 15 years, she has served on various committees for the City of Meridian, including. the Meridian City Centennial Commission, where she was in charge of the design and production of a commemorative envelope (cachet) for sale to philatelists from around the country; the Meridian Gateway Committee, which proposed gateway public art and signage; the Downtown Streetscape Committee, which proposed streetscape designs and amenities to improve the image of downtown Meridian; and the Steering Committee which brought the City's urban renewal agency into being. Teri is a pianist and organist, who has held church music director positions in the Treasure Valley and Juneau, Alaska. She sits on the Board of Directors of the Meridian Symphony Orchestra, and has been their Vice President of Marketing for 5 years. Teri was responsible for adding a free Concert in the Park by the Symphony during the annual Meridian Dairy Days Festival. Johnathan Stucker, Meridian Youth Advisory Council: My name is Jonathan Stucker and being 17 years of age, am currently enrolled in Meridian High School. I am attempting to achieve the highest academic standards I can and see my education as my current job. However I play the Bass Clarinet and, that is one of my greatest joys in life. Playing in both the school band program, and various other honor bands such as All -State and All -Northwest I truly enjoy making music. I believe that a culture without artistic expression is dead, especially in our world of modern convenience and sustained economic security. Contribution to society in the form of art and reflection on ones self and society can be seen as more important than any physical work. I enjoy reading literature that challenges ones beliefs, and that asks questions of the way one views the world. However, I am ever changing and hope to stay that way for the rest of my life. Karen Bubb, Interim Director and Public Art Manager, Boise City Arts Commission: An Idaho native, Karen is interim executive director and public arts manager for the Boise City Arts Commission. She is also a visual artist who graduated from University of Oregon in 1990 with a Bachelor of Fine Arts Degree. For the City of Boise and other government or private organizations, she has managed over fifty temporary and permanent public art projects with budgets ranging from $2,500 to $300,000. She consults and provides workshops statewide for municipal and arts organizations regarding public art. Currently she is enrolled in Boise State University's Masters in Public Administration program and Certificate for Regional and Community Planning, completion pending Spring 2009. C7 L Delta M James (208) 859-7042 2409 Menlo Drive, Boise ID 83702 dmist@cableone.net EDUCATION NW Community Development Institute 2005: Professional Community and Economic Developer Certification University of Oregon Eugene, Oregon Boise State University Boise, Idaho PROFESSIONAL EXPERIENCE 1999: MS Arts Management 1994: BA Drawing / Art History Planning Specialist, Sage Community Resources, October 2007 — present: Assist southwest Idaho cities and counties in planning and community development projects including downtown redevelopment, community facilities construction and cultural programs development. Coordinate Payette River Scenic Byway, provide training, advice, grant writing assistance, and project administration for nonprofits. Regional Public Art Advisor, Idaho Commission on the Arts, July 1, 2007 — June 30, 2008: Contracted to provide public art advocacy and training in Southwest Idaho. Economic Development Specialist, Idaho Department of Commerce, April 2007 - October 2007: Develop and execute marketing strategies to encourage business relocation and expansion in Idaho. Community Development Director, Idaho Commission on the Arts, December 2002 - April 2007: Coordinate grants and services to city, county and tribal government and nonprofit organizations throughout Idaho. Work with cities, counties, and state agencies to incorporate arts and culture into community and economic development efforts including public art programs, downtown revitalization, economic development, cultural tourism, entrepreneurial development, and business recruitment. Executive Director, Arts Council of Pendleton, July 2000 -December 2002: Oversight and execution of all aspects of local nonprofit arts organization during the fundraising and completion of its $1.8 million renovation of a 1916 Carnegie Library into the Pendleton Center for the Arts and subsequent program development and capacity building after its opening in April 2001. Outreach/Marketing Coordinator, Lane Arts Council, March 1999 -July 2000: Marketing, public relations, membership development, donor cultivation, events, festivals, and conference management for nonprofit regional arts council. Spirit of the Northwest Project Assistant, Oregon Arts Commission, 1998-99: Research, community profiling, logistics, and communications a tri-state rural arts development project funded by the National Endowment for the Arts. Primary focus: Wallowa County, Eastern Oregon. February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 3-B REQUEST Deed Restriction for New City Hall Site AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. EXHIM A LEGAL DESCRIPTION: Parcel I: Lots 1 through 9 In Block 1 of the Townsite of Meridian, according to the Amended plat thereof, fled In Book 2 of Plan at Page 61, Records of Ada County, Idaho. Also including: A parcel being part of the alley adjacent to Lots 1 through 9 and Lots 22 through 30 of the Amended Plat of Block No. 1 of the Townsite of Meridian, as shown in Book 2 of Plats at Page 61, in the office of the Recorder, Ada County, Idaho, and being located in the Southwest Quarter of Section 7, of Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, as evidenced by Vacation and Abandonment, recorded June 1, 2006, as Instrument No. 106086913, and more particularly described as follows: Commencing at a brass cap monument marking the Northwest comer of said Southwest Quarter (1/4 corner), from which a brass cap monument marking the Southwest comer of said Southwest Quarter (section comer), bears South 001715" West a distance of 2652.58 feet; thence South 001715" West along the Westerly boundary of said Southwest Quarter a distance of 866.45 feet to a pont; thence leaving said Westerly boundary South 8904849" East a distance of 40.00 feet to the Northwest comer of said Lot 1 of the Amended Plat of Block No.1 of the Townsite of Meridian and the POINT OF BEGINNING; thence North 0017'15" East along the Easterly right of way of N. Meridian Road a distance of 16.00 feet to a point marking the Southwest corner of said Lot 30; thence South 8964849" East along the Southerly boundary of said Lot 22 through 30 a distance fo 266.13 feet to a point marking the Southeast corner of said Lot 22; thence South 0017'15" West a distance of 16.00 feet to a point marking the Northeast comer of said Lot 9; thence North 89048149" West along the Northerly boundary of said Lots 1 through 9 a distance of 266.13 feet to the POINT OF BEGINNING. Parcel II: Lots 23 through 30 In Block 1 of the Townsite of Meridian, according to the Amended plat thereof, fled in Book 2 of Plats at Page 61, Records of Ada County, Idaho. Parcel HI: That portion of the now vacated Railroad Avenue, lying between Lots 1 through 9 and the North line of the railroad right of way, according to the Amended plat in Block i of the Townsite of Meridian, filed in Book 2 of Plats at Page 61, Records of Ada County, Idaho. Parcel IV: Together with those easement rights as set forth in Easement Agreements, recorded July 26, 1979, as Instrument No.'s 7941053 and 7941054, Records of Ada County, Idaho. Parcel V: Lot 22 in Block 1 of the Townsite of Meridian, according to the Amended plat thereof, filed in Book 2 of Plats at Page 61, Records of Ada County, Idaho. Recording Requested By and When Recorded Return to: City Clerk City of Meridian 33 East Idaho Avenue Meridian, ID 83642 SPACE ABOVE THIS LINE FOR RECORDERS USE ONLY DECLARATION OF ENVIRONMENTAL COVENANT This Declaration of Environmental Covenant (Declaration) made by the City of Meridian, an Idaho Municipal Corporation, ("Meridian") its successors and assigns, and the Idaho Department of Environmental Quality ("Department"), its successors and assigns, sets forth protective provisions, covenants, restrictions and conditions (collectively referred to as "Restrictions") designed to protect natural resources, human health and the environment, upon and subject to which the Property (as identified below) and every portion thereof shall be improved, used, occupied, leased, encumbered and/or conveyed Each and all of the Restrictions are imposed pursuant to the Uniform Environmental Covenants Act, Idaho Code §§ 55-3001 through 3015, and the Idaho Environmental Protection and Health Act, Idaho Code §§ 39-101 through 39-130. For purposes of this Declaration, the Department shall be a "holder" as defined in Idaho Code § 55-3002(6). Meridian and the Department agree that each and all of the Restrictions are enforceable by the Department, against Meridian or successors in interest. Ownership. Meridian is the fee simple owner of certain real property in the City of Meridian, County of Ada, State of Idaho, described as that portion of Block 1 of the Townsite of Meridian, according to the Amended Plat thereof (hereafter referred to as "the Property") and is subject to this Declaration. The Property is legally described in the attached Exhibit A. Provisions to Run With the Land. Each and all of the Restrictions shall run with the land, and pass with each and every portion of the Property, and shall apply to and bind the respective successors in interest thereof. Each and all of the Restrictions are imposed upon the entire Property unless expressly stated as applicable to a specific portion of the Property. Concurrence of Subsequent Owners Presumed. All purchasers, lessees, or possessors of any portion of the Property shall be deemed by their purchase, leasing, or possession of such Property, to be in accord with the foregoing and to agree for and among themselves, and their successors, that the Restrictions as herein established must be adhered to and that their interest in the Property shall be subject to the Restrictions contained herein. Recordinq/Filing of Declaration. This Declaration and any amendment or termination of the Declaration shall be recorded in the county recorder's office of every county in which any DECLARATION OF ENVIRONMENTAL COVENANT — Page 1 of 5 portion of the Property subject to the Declaration is located. The Declaration shall be recorded by Meridian within five (5) days of receipt of this Declaration signed by the Department. Within five (5) days of the recording of this Declaration Meridian shall provide to the Department a copy of this recorded Declaration evidencing compliance with this provision. In addition, a copy of the recorded Declaration shall be provided by Meridian to the following persons: (a) each person that signed the Declaration; (b) each person holding a recorded interest in the Property subject to the Declaration; (c) each person in possession of the Property subject to the Declaration; (d) each municipality or other local government in which the Property subject to the Declaration is located; and (e) any other person the Department requires. The validity of the Declaration is not affected by failure to provide a copy of the Declaration as required under this section. The Restrictions set forth herein shall be incorporated by reference in each and all deeds and leases of any portion of the Property. Reason for Restrictions. The Property described above was previously developed by the Ada County Dairymen's Association as a creamery, becoming contaminated with petroleum hydrocarbons, volatile organic compounds (VOCs), and heavy metals. Meridian implemented a corrective action plan ("CAP") on the Property. This Declaration is required because the CAP resulted in residual concentrations of VOCs in soil and groundwater underlying the Property exceeding the Idaho Initial Default Target Levels (IDTLs) established by the Idaho Department of Environmental Quality (IDEQ) and published in their Risk Evaluation Manual (REM, July 2004). These concentrations may be at or above risk-based screening levels as determined by the Department and for which future use of the Property shall be limited to protect human health and the environment. A copy of the Site Closure Report may be found at the Idaho Department of Environmental Quality, Regional Office in Boise, Idaho. Restrictions on Use. By acceptance and recordation of this Declaration, Meridian, and any successors in interest, are hereby restricted from using the Property, now or at any time in the future, as set forth below. Meridian and respective successors in interest shall be solely responsible for demonstrating that use in the Property is in conformity with the following: 1. Any extraction of shallow groundwater from under the Property for irrigation or other uses is prohibited. 2. The Property shall not be used for residential purposes or any permanently occupied human habitation (including hotels or motels). The foregoing restrictions on use are herein referred to as the Restricted Uses." The Restricted Uses are imposed due to conditions resulting from former uses of the Property, specifically the presence of VOCs in groundwater and soil which may present a risk to natural resources, human health and the environment at the Property. Amendment by Consent. The Declaration may be amended by consent pursuant to Idaho Code § 55-3010. Termination by Consent. The Restricted Uses set forth above shall apply to the Property, or any subdivided portion thereof, unless Meridian, or its successors in interest, applies to the Department to have this Declaration terminated with respect to all or part of the Property and: DECLARATION OF ENVIRONMENTAL COVENANT — Page 2 of 5 The Property or any subdivided portion thereof is shown in a Department -approved document not to contain contaminated soils or groundwater; or 2. Contaminated soils and groundwater are remediated to levels the Department deems in writing to be adequate for the Property to be developed for unrestricted use. Thereafter, the Declaration shall then be terminated pursuant to Idaho Code § 55-3010(1). Conveyance of Property. Within thirty (30) days of the closing of any conveyance of the Property, or part thereof, the Conveyor of the Property, shall provide written notice to the Department and each municipality or other local government in which the Property is located, the name and address of all the then Owners and/or Occupants of the Property, or part thereof, conveyed. The Department shall not, by reason of this Declaration, have authority to approve, disapprove, or otherwise affect any conveyance of the Property except as otherwise provided by law. Enforcement. Failure of Meridian, or its successor in interest, to comply with any of the Restrictions set forth herein shall be grounds for the Department, or its successor, to require that the Owner modify or remove any groundwater wells constructed in violation of this Declaration. Violation of this Declaration shall be grounds for the Department, or its successor, to file civil actions against the Owner as provided by law or in equity, including without limitation, the Uniform Environmental Covenants Act, Idaho Code § 55-3011. Property Access. The Department shall have a right of access to the Property for the purposes of ensuring compliance with the Declaration and the Restricted Uses. Notices. All notices required or permitted to be given hereunder shall be in writing and mailed in the United States Mail, postage prepaid, by certified or registered mail, return receipt requested, to the appropriate address indicated below or at such other place or places as either Meridian or its successors, or the Department or its successors, may, from time to time, respectively, designate in a written notice given to the other. Notices which are deposited in the United States Mail in accordance with the terms of this provision shall be deemed received three (3) days after the date of mailing thereof. CITY OF MERIDIAN: City Clerk 33 East Idaho Avenue Meridian, ID 83642 THE DEPARTMENT: Idaho Department of Environmental Quality ATTN• Joe Nagel 1410 N. Hilton Boise, ID 83706 Costs and Expenses. All costs of terminating this Declaration, including the cost of any remediation or abatement of any environmental condition related to restrictive uses of or pertaining to the Property, shall be borne by the party seeking such termination. Partial Invalidity. If any portion of the Declaration or terms set forth herein is determined to be invalid for any reason, the remaining portion shall remain in full force and effect as if such invalidated portion had not been included herein. DECLARATION OF ENVIRONMENTAL COVENANT — Page 3 of 5 Headings. Headings at the beginning of each section of this Declaration are solely for the convenience of the parties and are not a part of the Declaration. Idaho Code References. All references to the Idaho Code sections include successor provisions. Reservation of Rights. Notwithstanding any provision of this Declaration, the Department retains all of its access and enforcement authorities under any applicable statute or rule. Nothing in this Declaration shall affect the Department's ability to enforce the terms of any voluntary consent order or other agreement relating to remediation of the Property entered into between the Department and Meridian or any other responsible party. Nothing in this Declaration shall affect the obligations of Meridian or any other responsible party under such voluntary consent order or other agreement. The Department's acceptance hereunder is based upon the information presently known or available to the Department with respect to the environmental condition of the Property, and the Department reserves the right to take appropriate action under applicable authorities in the event the Department determines new information warrants such action. Effective Date. The effective date of this Declaration shall be the date of signature by the Department. ACCEPTED: Idaho Department of Environmental Quality - Holder Signature: Printed Name: Title: Date: Toni Hardesty Director, Idaho Department of Environmental Quality State of Idaho ) ) ss. County of Ada ) On this day of , 2008, before me, the undersigned, a Notary Public in and for said County and State, personally appeared Toni Hardesty, known or identified to me to be the Director of the Idaho Department of Environmental Quality that executed this Declaration of Environmental Covenant, and acknowledged to me that the Idaho Department of Environmental Quality executed the same. IN WITNESS WHEREOF, I have hereunto set may hand and affixed my official seal the day and year first above written. (SEAL) Notary Public for Idaho Residing at: Commission Expires: _ DECLARATION OF ENVIRONMENTAL COVENANT — Page 4 of 5 CITY OF MERIDIAN By: Printed Its: Date: ATTEST: Tammy de Weerd Mayor William G. Berg, Jr., City Clerk STATE OF IDAHO, ) ss. County of Ada ) On this day of , 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and William G. Berg, Jr., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) Notary Public for Idaho Residing at: Commission Expires: _ DECLARATION OF ENVIRONMENTAL COVENANT — Page 5 of 5 February 8,2W8 MERIDIAN CITY COUNCIL MEETING APPLICANT February 12, 2008 ITEM NO. 3-C REQUEST City Hall Change Orders AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12/28/07 EFFECTIVE DATE: CONTRACTOR: TRI-STATE ELECTRIC PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements & MEP The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Electrical Scope revisions ASI -25,26,37 & RFI -043 001 Add two 1000 Watt Security Lights on existing pole, for site security and safety. $ 1,934.31 002 Add temporary lighting in basement to facilitate construction until switch -gear $ 1,242.30 arrives on site. 003 Add 200% Neutral Bus Duct at BD -LA & BD -LB. Reduce feeder at "P" between $ (12,471.60) MSBL and IPCO 208V transformer to 8 ea 4" conduits each with 4-500 MCM conductors. 004 Replace specified light fixtures, fittings, & conduit with NEMA 4 Vaporproof rated $ 1,717.59 components per ASI 36 005 New ends on temporary power cords to meet safety requirements. $ 854,34 006 A-V floor box to be cast in concrete prior to A-V scope of work being bid. $ 658.30 Necessary to avoid delays in placement of concrete slab -on -deck. TOTAL $ (6,064.76) ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Additional Scope per ASI's 25, 36, 37 & RFI -0043 Attachments: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 2,749,895.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $ —0— None Contract Price Prior to this Change Order Contract Times prior to this Change Order. (calendar days or date) $2,749,895.00 8/28/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) ($6,064.76) None Contract Price with all Approved Change Orders: Contract limes with all Approved Change Orders: (calendar days) $2,743,830.24 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION MANA ) ACCEPTED: (CONTRACTOR) PETRA INC By Tom Coughlin TRISTATE E CTRIC By: Jay Goode s Date: 47 9 Date: APPRO _ AGENT) COUNCIL APPR VA By: Ke atM Date: I— "70 Date: V APPROVED: (CIT`) - ATTEST:BEAL By. Mayor Tammy de Weerd By: City Clerk, Date: 7f >v$ Date: Jraytee .�r 1 We�� CHANGE ORDER 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI 25, ASI 36, ASI 37 & RFI 43 PROJECT: Meridian City Hall TO: Attn: Jay Gooden Tri State Electric 7790 Mossy Cup Boise, ID 83709 Phone: 208-362-4636 Fax: 208-362-1716 RE: COR To: TRISTA DESCRI T�I�E#IiI=OOP1sE DATE: 9/19/2007 JOB: 060675 CONTRACT NO: 34 From: CITYMER Number: 00001 Change 2 runs of 800 A 208Y/120V Bus Duct to 200% Neutral on Bus Duct run CTBAA and CTB -LB In accordance with ASI 25 as issued by LCA dated 09-11-07. Item ptlain� �a�.tiitriiLs -tTia�;'�*r�ce 'Rate � Tax #lmai�rtt Net iltmou�rt 00n01 Add two 1000 Watt SEc udrty Lights on existing pole, for site security and safety. 1.000 LS $1,934.31 0.00% $0.00 $1,934.31 Add temporary lighting in basement to facilitate construction until switch -gear 1.000 LS $1,242.30 0.00% $0.00 $1,242.30 arrives on site. South side $665.00, North side $577.30 00003 Add 200% Neutral Bus Duct at BD -LA & BD -LB. Reduce feeder at "P" between 1.000 LS ($12,471.60: 0.00% $0.00 ($12,471.60) MSBL and IPCO 208V transformer to 8 ea 4" conduits each with 4-500 MCM conductors. 00004 Replace specified light fixtures, fittings, & conduit with NEMA 4 Vaporproof rated 1.000 LS $1,717.59 0.00% $0.00 $1,717.59 components per ASI 36. 00005 New ends on temporary power cords to meet safety requirements. 1.000 LS $854.34 0.00% $0.00 $854.34 00006 A-V floor box to be cast in concrete prior to A-V scope of work being bid. 1.000 LS $658.30 0.00% $0.00 $658.30 Necessary to avoid delays in placement of concrete slab -on -deck. Unit Cost: ($6,064.76) Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: U0.00 Total: ($6,064.76) The Original Contract Sum was................................................................................................. $2,749,895.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $2,749,895.00 TheContract Sum Will be Decreased................................................................................... ($6,064.76) The New Contract Sum Including This Change Order ...................................................... $2,743,830.24 T" Contract Time WIII Not Be Changed................................................................................. ; Date of Substantial Completion as of this Change Order Therefore is ......................... ACCEPTED: Tri State Electric City of Meridian By: By: By: Jay Gooden Keith Watts Date: Date: Date: Expedition CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12/28/07 EFFECTIVE DATE: CONTRACTOR: BUSS MECHANICAL PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements & MEP The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Provide additional cast iron piping for sanitary sewer main to re-route it along west wall of the basement to allow the sanitary sewer service to e)dt the building to thru the north wall to Broadway St in lieu of west to Meridian Rd ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Sewer realigned per RFI -022 to avoid ACHD right-of-way in Meridian RD Attachments: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 953,385.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $ —0— None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $953,385.00 8/28/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $4,922.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $958,307.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTIO GER PETRA INC ACCEPTED: (CONTRACTO BUSS MECHANIC By: Tom Coughlin By: John Puss,/ Date: Ol��t1 �jj'� Date: !'7 ,o r APPROVE (C PURC�I�NT) COUNCIL APP VAL . By: Ke Watts Date:/ '3D - b� Date: I :OVED: (CI7"Y) - ATTEST:. ` a-'� By: Mayor Tammy de Weerd Date: By: City Clerk, _ SEAL Date: Z., r 5- O S T 110 qq*` VINk rr r� q s 'r. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: RFI 22 - Re-route Sanitary Sewer DATE: 11/20/2007 PROJECT: Meridian City Hall 3013: 060675 TO: Attn: John Buss CONTRACT NO: 32 Buss Mechanical PO BOX 190476 phys: 4471 S. Henry Boise, ID 83719 Phone: 208-562-0600 Fax: 208-562-0555 RE: To: From: Number: DWRIIP Opf Ott". M. To save money in the overall contract, delete the need for a weekend Meridian Rd closure and road cut, per RFI # 22, the Contractor was directed to re-route the waste main piping from exiting the building to the West and instead run inside the basement along the West wall and exit to Broadway St through the North basement wall. This requires additional cast piping graded to the sewer main in Broadway St. Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $4,922.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $4,922.00 The Original Contract Sum was................................................................................................. $953,385.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $953,385.00 The Contract Sum Will be Increased................................................................................... $4,922.00 The New Contract Sum Including This Change Order ...................................................... $958,307.00 T~e Contract Time Will Not Be Changed................................................................................. _ . Date of Substantial Completion as of this Change Order Therefore is .............................. ACCEPT Buss c ani 1 City of Meridian By: By: By: John Buss Keith Watts Da �/7 ZO Date: Date: Expedition (Dec 19 07--03:47p Buss Mechanical Services (20.8)562-0555 peg Proposal Request BUSS Mechanical Services Inc. P.O. Box 990476 Boise Idaho 83719-0476 97/2/2007 Petra Construction Att_ Adam Re: CHANGE PROPOSAL RIZatIPAT JOB: Meridian City Hall JOB # 07132 Buss # 5 MARCH. CP# DESCRIPTION: R -route sanitary sewer as per RFI #22 Material ipe valve& fittings $ 2,612.95 Equipment $ _ Expendables 2°l/.of labor $ 27.30 Tools Tax $ 156.78 Installation 32 hrs $ 1,365.12 Material management $ _ Supervision 0 hrs $ - Project Management 0.2 hrs $ - 9.00 Subsistence $ _ Cleanu $ _ Warran /Asbulb $ _ Safe total $ 4,171.15 PERMIT TOTAL $ $ 145.99 4,317.14 SUBCONTRACTORS lInsulationjTernp.con Sheetrrteta[ Other TOTAL $ 4,317.14 BOND OVERHEAD & PROFIT TOTAL REQUEST 12% TOTAL PRICE $ $ $ $ 86.34 518.06 4,921.54 4,922 EXCLUSIONS Paint,concrete,plumbing with in the building to 6 outside PROPOSAL BY John Buss PROPOSAL GOOD FOR 30 DAYS CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12/28/07 EFFECTIVE DATE: CONTRACTOR: COMMERCIAL PAINTING CONTRACTORS, INC PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Provide stain finish on additional maple trim, three sides, approximately 32 LF. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Scope added per RFI -0043 Attachments: Proposal by Commercial Painting CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 151,275.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $ —0— None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $151,275.00 8/28/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $200.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $151,475.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTIO G ) ACCEPTED: (CONTRACTOR) PETRA INC COMMERCIAL PAINTING By: Tom Coughlin Z" By: Keith Martin Date: - 1012% 6-7-1 Date: APP D• PRC AGENT) COUNCI PJA L / v1{Ildllldd/dd "7 By: e' Watts CIF Date: J i (`j -0 Date: -� d ` APPROVED: (CITY) - ATTEST. SEAL By: Mayor Tammy de Weerd By: City Clerk, � ,IA yt: e C iib �ra� Date: 2 _ t S. O ce) Date: ,qa I CHANGE ORDER 1 No. 0000 323-4500 BOISE„ IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 a FAX: (208) 323-4507 TITLE: RFI 00043 - COR DATE: 10/22/2007 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Keith Martin CONTRACT NO: 28 Commercial Painting Contractors, Inc P.O. Box 1115 phys: 16531 Plum Rd. Caldwell, 83607 Caldwell, Idaho 83606 Phone: 208-453-1898 Fax: 208-455-7537 RE: COR To: COMPAI From: PETRA Number: 00001 At Lobby 204, East wall near Grid Line G, between Grid Lines 6 & 7, at the radius guardrail, a new radius curb has been added to provide a means to effectively attach the guardrail and provide a termination point for the access floor system. Provide a Change Order Request to provide all labor, materials, tools, equipment and supervision to affect this change in scope of work in accordance with RFI 00043, Sheet RFI 43 SK -1 and C5/S7.1 details as attached. Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $200.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $200.00 The Original Contract Sum was................................................................................................. $151,275.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $151,275.00 The Contract Sum Will be Increased................................................................................... $200.00 The New Contract Sum Including This Change Order ...................................................... $151,475.00 TheContract Time Will Not Be Changed................................................................................. Date of Substantial Completion as of this Change Order Therefore is ........a ..................... ACCEPTED: Commercial Painting Contractors, Inc City of Meridian By: By: By: Keith Martin Date: E'Pemm Date: Keith Watts Date: 10115/2007 10:19 2084557537 CRCIAL PAINTING PAGE 01/01 CommemOial Paia&g C,,,,ft t9M Inc. P.O. Box 1115 Csldwok Idaho 83606 208/453-1898, Fax 208/455-7537 FederW .D # 82-0514299 RCE — 3490 CHANGE ORDER To: Pte, Inc 90s6 W. Black Ea& Dr. Boil Idaho 83709 ATTR. Wesley .SOB: Meridian City Hai RFI 443 10/15/2007 Proposal for futnishirAg material and labor in compliance of the f bilowingtions. qmxj $1d Includes: Add stain ftish m to vwood trim P, R14 #43 sketch. fica Total Add — TWO E RMM DOLLS 8 NO/1 201Lpp MonWy L ability progressive eCert��tes on% and 5% upon comp�on. Worl�ets Comp and CCB Lkenw #143050. "Public WOE #14413-B401,36,44), Oregon FrOPOsal good for 30 days. Arcepw= of Proposal CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12/28/07 EFFECTIVE DATE: CONTRACTOR: SEAL CO. PROJECT: MERIDIAN CITY HALL - Phase 2 Cold Core & Shell The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Add the Phase 3 Bid Package No. 5 to the Contractors original contract. The scope of work will performed in accordance with all contractual conditions in place for Phase 2 and for all work detailed in Phase 3 per the associated contract documents for the caulking, sealing and waterproofing scope of work. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order. Add scope for Phase 3 Tenant Improvements to existing contract Attachments: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 67,182.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No._ to — No._ to ,_ (calendar days) $ -0- None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $67,182.00 8/28/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $22, 388.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $89,570.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ER) ACCEPTED: (CONTRACTOR) It PETRA INC By: Tom Coughlin SEAL CO By. Mike DeVaney Date: Date: 1���8 a /- L. 0 APPROVED: (C uRCHASIN AGENT) COUNCIL APPR AL By: Keith Date: �� Date: APPROVED: (cn-v) - ATTEST: 1 C G.e- it .!d -'F — r-\ - ✓ By: Mayor Tammy de Weerd _ By: City Clerk, _ Date: 7GIZA314 15-_ C) Date: Jmcse. 461ma.v�= y t1�• 4111 117011 CHANGE ORDER ' i, • 000W: 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: Phase III Sealing & Caulking PROJECT: Meridian City Hall TO: Attn: Mike DeVaney Seal Co. P.O. Box 887, Meridian 83680 223 W Broadway Meridian, ID 83680-0887 Phone: 208-887-3646 Fax: 208-887-3882 RE: To: DIES�It3i*TII1;;F CAGE DATE: 11/28/2007 JOB: 060675 CONTRACT NO: 12 From: Number: This change is to add the Phase III Bid Package No. 5 to the original contract with Seal Co. The scope of work will be performed in accordance with all contractual conditions in place for Phase II and for all work detailed in Phase III per the associated contract documents for the caulking, sealing and waterproofing scope of work. Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $22,388.00 Lump Tax: $0.00 0.0% GC markup: __ $0 00 Total: $22,388.00 The Original Contract Sum was................................................................................................. $67,182.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $67,182.00 TheContract Sum Will be Increased................................................................................... $22,388.00 The New Contract Sum Including This Change Order ...................................................... $89,570.00 The Contract Time Will Not Be Changed................................................................................. Date of Substantial Completion as of this Change Order Therefore Is .............................. ACCEPTED: Seal Co. City of Meridian By: By: By: Mike DeVaney Date: Expedition Date: Keith Watts Date: 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12/28/07 EFFECTIVE DATE: CONTRACTOR: SEAL CO. PROJECT: MERIDIAN CITY HALL - Phase 2 Cold Core & Shell The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Add the Phase 3 Bid Package No. 5 to the Contractors original contract. The scope of work will performed in accordance with all contractual conditions in place for Phase 2 and for all work detailed in Phase 3 per the associated contract documents for the caulking, sealing and waterproofing scope of work. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order. Add scope for Phase 3 Tenant Improvements to existing contract Attachments: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 67,182.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $ —0— None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $67,182.00 8/28/2008 Net Increase (decrease) of this Change Order Net Increase (decrease) of this Change Order. (calendar days or date) $22,388.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $89,570.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION R) ACCEPTED: (CONTRACTOR) PETRA INC By: Tom Coughlin SEAL CO By: Mike Devaney Date: / Date: /' *1-0 1O APPROVED: (C URCHASIN AGENT) COUNCIL APPR AL By: Keith Date: /"Z.0-05 pp�� Date: % " 0'z S, CJ APPROVED: (CITY) - ATTEST: By. Mayor Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 0 FAX: (208) 323-4507 TITLE: Phase III Sealing & Caulking DATE: 11/28/2007 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Mike Devaney CONTRACT NO: 12 Seal Co. P.O. Box 887, Meridian 83680 223 W Broadway Meridian, ID 83680-0887 Phone: 208-887-3646 Fax: 208-887-3882 RE: To: From: Number: DE5RTN 0►Flit' This change is to add the Phase III Bid Package No. 5 to the original contract with Seal Co. The scope of work will be performed in accordance with all contractual conditions in place for Phase II and for all work detailed in Phase III per the associated contract documents for the caulking, sealing and waterproofing scope of work. Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $22,388.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $22,388.00 The Original Contract Sum was................................................................................................. $67,182.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $67,182.00 TheContract Sum Will be Increased................................................................................... $22,388.00 The New Contract Sum Including This Change Order ...................................................... $89,S70.00 The Contract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Therefore Is .............................. ACCEPTED: Seal Co. City of Meridian By: By: By: Mike DeVaney Date: Expe"On Date: Keith Watts Date: E� CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER P� CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12128/07 EFFECTIVE DATE: CONTRACTOR: BUSS MECHANICAL PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements & MEP The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Provide additional cast iron piping for sanitary sewer main to re-route it along west wall of the basement to allow the sanitary sewer service to e)dt the building to thru the north wall to Broadway St in lieu of west to Meridian Rd ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Sewer realigned per RFI -022 to avoid ACHD right-of-way in Meridian RD Attachments: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 953,385.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $ —0— None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $953,385.00 8/28/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $4,922.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $958,307.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTIO GER ACCEPTED: (CONTRACTO PETRA INC l By: Tom Coughlin BUSS MECHANIC By: JohnPuss/ Date: OJ��D �r% Date: /7 ,o PUR�ING GE APPRWWatts COUNCIL APP VAL By: Ke Date: 1 _ U0 _ e) EV Date: APPROVED: (Cn Y) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: RFI 22 - Re-route Sanitary Sewer DATE: 11/20/2007 PR03ECT: Meridian City Hall )OB: 060675 TO: Attn: John Buss CONTRACT NO: 32 Buss Mechanical PO BOX 190476 phys: 4471 S. Henry Boise, ID 83719 Phone: 208-562-0600 Fax: 208-562-0555 RE: To: From: Number: DF.'Ii 1t0t►11F I To save money in the overall contract, delete the need for a weekend Meridian Rd closure and road cut, per RFI # 22, the Contractor was directed to re-route the waste main piping from exiting the building to the West and instead run inside the basement along the West wall and exit to Broadway St through the North basement wall. This requires additional cast piping graded to the sewer main in Broadway St. Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $4,922.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $4,922.00 The Original Contract Sum was................................................................................................. $953,385.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $953,385.00 The Contract Sum Will be Increased................................................................................... $4,922.00 The New Contract Sum Including This Change Order ...................................................... $958,307.00 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Therefore is .............................. ACCE Buss ani I City of Meridian By: By: By: John Buss Keith Watts Da �/7 � Date: Date: ExpeMon Dec 19 07"03:47p Buss Mechanical Services (20.8)562-0555 KF Proposal Request BUSS Mechanical Services Inc. P.O. Box 190476 Bole, Idaho 83799-0476 91!212007 Petra Construction Att: Adam Re: CHANGE PROPI,SeL RFnIIFgT JOB: Meridian City Hall JOB # 07132 Buss # 6 CCIARCH. CP# DESCRIPTION R -route sanitary sewer as per RFI #22 Material pips vahm& fitUn s Equipment $ $ 2,61295 _ Expendables 20/9of labor $ 27.30 Tools Tax $ 156.78 Installation 32 hrs $ 1,365.12 Material mans ement $ _ SHp2rvision 0 hrs $ _ Prolect Management 0.2 hrs $ 9.00 Subsistence $ _ Cleanup $ _ Warran /Asbuib $ _ Safe total $ 4,171.15 PERMIT TOTAL $ $ 145.99 4,317.94 SUBCONTRACTORS Insulation Tempco Sheetmetal Other TOTAL $ $ - 4,317.14 BOND OVERHEAD & PROFIT TOTAL REQUEST 12% TOTAL PRICE $ $ $ $ 86.34 518.06 4,921.54 4,922 EXCLUSIONS Paint e mcrete,plumbing with in the building to 5' outside PROPOSAL BY John Buss PROPOSAL GOOD FOR 30 DAYS CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER is CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12/28/07 EFFECTIVE DATE: CONTRACTOR: COMMERCIAL PAINTING CONTRACTORS, INC PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Provide stain finish on additional maple trim, three sides, approximately 32 LF. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Scope added per RFI -0043 Attachments: Proposal by Commercial Painting CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 151,275.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $ —0— None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $151,275.00 8/28/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) $200.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $151,475.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTIO G ) ACCEPTED: (CONTRACTOR) PETRA INC COMMERCIAL PAINTING By: Tom Coughlin By: Keith Martin Date: �D/ZZr67-j Date: APP D: P� AGENT) 'lam COUNCI PR AL By. e. Watts Date: 1 �?b - Date: APPROVED: (CnrY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: 1097 N. ROSARIO STREET • MERIDIAN Ip 83642 • PHONE: (208) 323-4500 • FAX: 208 323-4507 TITLE: RFI 00043 - COR DATE: 10/22/2007 PR03ECT: Meridian City Hall ]OB: 060675 TO: Attn: Keith Martin CONTRACT NO: 28 Commercial Painting Contractors, Inc P.O. Box 1115 phys: 16531 Plum Rd. Caldwell, 83607 Caldwell, Idaho 83606 Phone: 208-453-1898 Fax: 208-455-7537 RE: COR To: COMPAI From: PEfRA Number. 00001 At Lobby 204, East wall near Grid Line G, between Grid Lines 6 & 7, at the radius guardrail, a new radius curb has been added to provide a means to effectively attach the guardrail and provide a termination point for the access floor system. Provide a Change Order Request to provide all labor, materials, tools, equipment and supervision to affect this change in scope of work in accordance with RFI 00043, Sheet RFI 43 SK -1 and C5/S7.1 details as attached. Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $200.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $200.00 TheOriginal Contract Sum was................................................................................................. $151,275.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $151,275.00 The Contract Sum Will be Increased.............................................................0..................... $200.00 The New Contract Sum Including This Change Order ...................................................... $151,475.00 TheContract Time Will Not Be Changed ................................................................................. The Date of Substantial Completion as of this Change Order Therefore is .............................. ACCEPTED: Commercial Painting Contractors, Inc City of Meridian By: Keith Martin Date: Fjqmft- By: Date: Keith Watts By: Date: 10/15/2007 10:19 2084557 7 WMERCIAL PA IIG PAGE .01/01 Commercial Paia&g CoM=tors, Inc. P.O. Box 11 15 Caldwell, Idabo 83606 208/453-1898, Fax 208/455-7537 Federal I.D # 82-0514299 RCE -- 3490 CHANGE ORDER TO: Peds, Inc 9056 W Black Ee& D; Bois, Idaho 83709 ATTN.- Wesley JOB: Median City Ha RFI #43 10/15/2007 PrOP0821 for fi=6hing materia] and labor in compliance, of the following specM.Wons. Bid Iualades: Add stain fianshes to wood trim per RFI #43 slob, TOW Add — TWO HUNDM DOLIL,ARS & NO/1 208.00 Montbly P� Billing to 9S% and 5% upon completion. Workers Comp and Liability Insureoee Com, on rojnesL Public Works #14413-B-4(31;3E�44), Oregon ,CCB License #143050. Proposal good for 30 days. A�of Proposal -4wv" Keith Pearl � G4 ' 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER n CHANGE ORDER NO. 01 PROJECT NO. CH -06-001 DATE: 12/28/07 EFFECTIVE DATE: CONTRACTOR: TRI-STATE ELECTRIC PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements & MEP The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Electrical Scope revisions ASI -25, 26, 37 & RFI -043 001 Add two 1000 Watt Security Lights on existing pole, for site security and safety. $ 1,934.31 002 Add temporary lighting in basement to facilitate construction until switch -gear $ 1,242.30 arrives on site. 003 Add 200% Neutral Bus Duct at BD -LA & BD -LB. Reduce feeder at "P° between $ (12,471.60) MSBL and IPCO 208V transformer to 8 as 4" conduits each with 4-500 MCM conductors. 004 Replace specified light fixtures, fittings, & conduit with NEMA 4 Vaporproof rated $ 1,717.59 components per ASI 36 005 New ends on temporary power cords to meet safety requirements. $ 854,34 006 A-V floor box to be cast in concrete prior to A-V scope of work being bid. $ 658.30 Necessary to avoid delays in placement of concrete slab -on -deck. TOTAL $ (6,064.76) ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Additional Scope per ASI's 25, 36, 37 & RFI -0043 Attachments: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 2,749,895.00 Original ContractTimes: Substantial Completion 8128108 Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $ —0— None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. (calendar days or date) $2,749,895.00 8128/2008 Net Increase (decrease) of this Change Order. Net Increase (decrease) of this Change Order. (calendar days or date) ($6,064.76) None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $2,743,830.24 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION MANA ) ACCEPTED: (CONTRACTOR) PETRA INC . i By: Tom Coughlin TRI-STATE EL.ECTRIC By: Jay Goode Date: Date: APPRGENT) COUNCIL APPR MVAL/ !�� By: Kv 1 Date: l- 'V — I,) U Date: / a APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI 25, ASI 36, ASI 37 & RFI 43 PROJECT: Meridian City Hall TO: Attn: Jay Gooden Tri State Electric 7790 Mossy Cup Boise, ID 83709 Phone: 208-362-4636 Fax: 208-362-1716 RE: COR To: TRISTA DESCRIP OW -O i M1= ... DATE: 9/19/2007 JOB: 060675 CONTRACT NO: 34 From: CITYMER Number: 00001 Change 2 runs of 800 A 208Y/120V Bus Duct to 200% Neutral on Bus Duct run CTB -LA and CTB -LB in accordance with ASI 25 as issued by LCA dated 09-11-07. T.. . Net Item De p 1f ! rain► =Units. ti e: ':Aino�t Alnouilrt 00001 Add two 1000 watt SEcuiirly Lights on existing pole, for site security and safety. 1.000 LS $1,934.31 0.00% $0.00 $1,934.31 00002 Add temporary lighting in basement to facilitate construction until switch -gear 1.000 LS $1,242.30 0.00% $0.00 $1,242.30 arrives on site. South side $665.00, North side $577.30 00003 Add 200% Neutral Bus Duct at BD -LA & BD -LB. Reduce feeder at TO between 1.000 IS ($12,471.60; 0.00% $0.00 ($12,471.60) MSBL and WM 208V transformer to 8 ea 4" conduits each with 4-500 MCM conductors. 00004 Replace specified light fixtures, fittings, & conduit with NEMA 4 Vaporproof rated 1.000 LS $1,717.59 0.00% $0.00 $1,717.59 components per ASI 36. 00005 New ends on temporary power cords to meet safety requirements. 1.000 LS $854.34 0.00% $0.00 $854.34 00006 A-V floor box to be cast In concrete prior to A-V scope of work being bid. 1.000 LS $658.30 0.00% $0.00 $658.30 Necessary to avoid delays in placement of concrete slab -on -deck. Unit Cost: ($6,064.76) Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: ($6,064.76) The Original Contract Sum was................................................................................................. $2,749,895.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $2,749,895.00 TheContract Sum Will be Decreased................................................................................... ($6,064.76) The New Contract Sum Including This Change Order ...................................................... $2,743,830.24 The Contract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Therefore is .............................. ACCEPTED: Tri State Electric City of Meridian By: By: By: Jay Gooden Keith Watts Date: Date: Date: Expedition February 8, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT February 12, 2008 ITEM NO. 4-A REQUEST Update on New City Hall Building Construction AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. r • E IDIAN��-- r ME RI D IAN CITY HALL r MONTHLY REPORT FEBRUARY 4, 2008 TABLE OF CONTENTS: Section 1 Executive Summary Section 2 Schedule Section 3 LEED Section 4 Financial Section 5 ASI's Section 6 RFI's Section 7 Submittals Section 8 Photos • r� u SCHEDULE: Project schedule will be adjusted to reflect adjustment due to ASI's and weather: 64 ASI's - 27 work days - 5 weeks 21 weather days - 3 weeks Total Days Delay 8 weeks Critical Path Delay 6 weeks Original Completion: August 29, 2008 Current Estimated Completion: October 10, 2008 Petra will be working with the contractors in February to establish a revised completion date. LEED'S: o Project is scheduled for Silver LEED's accreditation. o Targeted points are 36 points out of a range of 33-38 for Silver. FINANCIAL: o Phase IV Plaza Bid Package is at $1.7mm to $2.2mm (depending on deductive alternates). o The resulting building budget is $19.9mm to $20.4mm. o Phase I, II, and III are 54% billed to date. ASI'S: o There is a total of 64 ASI's issued to date. o Resulting change orders are being processed and a time extension of 27 days has been incurred. RFI'S: o There is a total of 85 RFI's to date; two are active and 83 are closed. SUMBITTALS: o There is a total of 169 submittals to date; 15 are active and 154 are approved. E Z ❑ ------------------------------------ ---------------------------------------------------------------------------------------- 0 U) -------------------------------------------------------------------------------------------------------------------------- Z R 0 0 U. LLI Qw ---------- - LU IL.. 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Broadway 0 Revision Date 1-28-2008 Sustainable' Sites4 Points 1 Construction Activity Pollution Prevention Required 1 Site Selection 1 2 Development Density & Community Connectivity 1 3 Brownfield Redevelopment 1 4.1 Alternative Transportation, Public Transportation Access 1 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms 1 4.3 Alternative Transportation, Low -Emitting & Fuel -Efficient Vehicles 1 4.4 Alternative Transportation, Parking Capacity 1 5.1 Site Development, Protect or Restore Habitat 1 5.2 Site Development, Maximize Open Space 1 6.1 Stormwater Design, Quantity Control 1 6.2 Stormwater Design, Quality Control 1 7.1 Heat Island Effect, Non -Roof 1 7.2 Heat Island Effect, Roof 1 a Light Pollution Reduction 1 Water Efficie c 5 Poin'�s 1 Credit 1.1 Water Efficient Landscaping, Reduce by 50% 1 Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation 1 Credit 2 Innovative Wastewater Technologies 1 Credit 3.1 Water Use Reduction, 20% Reduction 1 Credit 3.2 Water Use Reduction, 30% Reduction �© Ener 8r Atmosple a 17 Point's l V Prereq 1 Fundamental Commissioning of the Building Energy Systems Required Prereq 2 Minimum Energy Performance Required V Prereq 3 Fundamental Refrigerant Management Required *Note for EAc1: All LEED for New Construction projects registered after June 26 m. 2007 are required to achieve at least two (2) points under EAc1. ®Credit 1 Op timize Energy Performance 1 to 10 10.5% New Buildings or 3.5% Existing Building Renovations 1 14% New Buildings or 7% Existing Building Renovations 2 17.5% New Buildings or 10.5% Existing Building Renovations 3 4 21 % New Buildings or 14% Existing Building Renovations 4 24.5% New Buildings or 17.5% Existing Building Renovations 5 28% New Buildings or 21 % Existing Building Renovations 6 31.5% New Buildings or 24.5% Existing Building Renovations 7 35% New Buildings or 28% Existing Building Renovations 8 38.5% New Buildings or 31.5% Existing Building Renovations 9 42% New Buildings or 35% Existing Building Renovations 10 ®Credit 2 On -Site Renewable Energy 1 to 3 2.5% Renewable Energy 1 7.5% Renewable Energy 2 12.5% Renewable Energy 3 1 Credit 3 Enhanced Commissioning 1 11 1 lCredit 4 Enhanced Refrigerant Management 1 i credit 5 Measurement & Verification 1 i credit 6 Green Power 1 continued... 1- U Materials 8� Resources 3 Points i 1 Storage & Collection of Recyclables Required 1.1 Building Reuse, Maintain 75% of Existing Walls, Floors & Roof 1 1.2 Building Reuse, Maintain 95% of Existing Walls, Floors & Roof 1 1.3 Building Reuse, Maintain 50% of Interior Non -Structural Elements 1 2.1 Construction Waste Management, Divert 50% from Disposal 1 2.2 Construction Waste Management, Divert 75% from Disposal 1 3.1 Materials Reuse, 5% 1 3.2 Materials Reuse,10% 1 4.1 Recycled Content, 10% (post -consumer +'/2 pre -consumer) 1 4.2 Recycled Content, 20% (post -consumer +'/Z pre -consumer) 1 5.1 Regional Materials, 10% Extracted, Processed & Manufactured Regior 1 5.2 Regional Materials, 20% Extracted, Processed & Manufactured Regior 1 6 Rapidly Renewable Materials 1 7 Certified Wood 1 m� Indoor Environmental Quality 15 Points," Prereq 1 Prereq 2 Credit 1 Credit 2 Credit 3.1 Credit 3.2 Credit 4.1 Credit 4.2 Credit 4.3 Credit 4.4 Credit 5 Credit 6.1 Credit 6.2 Credit 7.1 Credit 7.2 Credit 8.1 Credit 8.2 Minimum IAQ Performance Required Environmental Tobacco Smoke (ETS) Control Required Outdoor Air Delivery Monitoring 1 Increased Ventilation 1 Construction IAQ Management Plan, During Construction 1 Construction IAQ Management Plan, Before Occupancy 1 Low -Emitting Materials, Adhesives & Sealants 1 Low -Emitting Materials, Paints & Coatings 1 Low -Emitting Materials, Carpet Systems 1 Low -Emitting Materials, Composite Wood & Agrifiber Products 1 Indoor Chemical & Pollutant Source Control 1 Controllability of Systems, Lighting 1 Controllability of Systems, Thermal Comfort 1 Thermal Comfort, Design 1 Thermal Comfort, Verification 1 Daylight & Views, Daylight 75% of Spaces 1 Daylight & Views, Views for 90% of Spaces 1 ©EM o a In tion & Desi g`n Proces 5 Points 1 Credit 1.1 Innovation In Design: Informational Flyer 1 1 Credit 1.2 Innovation In Design: Water Efficency 40 % over Standard 1 1 Credit 1.3 Innovation In Design: Carpet Materials, 1.25% 1 1 Credit 1.4 Innovation In Design: Construction Waste Management (95%) Possibl 1 1 Credit LEED®Accredited Professional 1 Yes 7 No E3M 22 Project Totals• ' ' • Certified: 26-32 points, Silver: 33-38 points, Gold: 39-51 points, Platinum: 52-69 poi • --" " Meridian City Hall Meridian, Idaho oeHmaw =oN= January 31, 2008 CNV E IDMi, - IDAH INCLUDED IN BUDGETS Current Budget January 31, 2008 1 2 3 Phase 1— Building Demolition & Abatems 4 Creamery Demolition & Abatement $426.357 5 6 Total Phase I — Building Demolition & Abatement $426,357 7 8 Phase I — Core & Shell 9 Sitework & Utilities $610,314 10 Structural Concrete $655,595 11 Masonry $1,584,760 12 Structural Steel $1,847,000 13 Rough Carpentry $0 14 Insulation & Dam roofin $67182 15 Roofing & Sheetmetal $182,990 16 Exterior Doors $7,820 17 Storefronts & Curtainwall $295,321 18 Shaftwall Framing & Drywall $363,287 19 Elevator $222,100 20 Total Phase II — Core & Shell $5,836,369 21 22 Phase II — TI EP 23 Architectural Metalworks $73,265 24 Carpentry -Framing, Backing $112,000 25 Cabinetry & Casework $464,000 26 Insulation & Dampproofing $22,388 27 Interior Doors $277,230 28 Interior Storefront $68,678 29 Coiling Overhead Doors/Screens $5,590 30 Interior G sum Drywall Stems $1.038,650 31 Ceramic Tile $110,953 32 Resilient Flooring $182,354 33 Paint & Wallooverin s $151,275 34 Specialties $110,000 35 ODerable Partitions $20.840 36 Access Flooring $528,800 37 Window Coverings $11,900 38 Fire Sup ression Systems $412,879 39 Plumbing $953,385 40 HVAC $2,060,000 41 Electrical $2,749,895 42 Total Phase III — TI/MEP $9.353,982 43 44 Phase IV — Plaza. LandI & Site Im rove ants 45 Sitework & Utilities 46 AC Paving 47 Concrete Paving 48 Landscaping 49 Structural Concrete 50 Masonry 51 Steel Fabrications 52 Framing Carpentry 53 Roofing, Insulation & Waterproofing 54 Doors, Frames & Hardware 55 Interior Walls & Painting 56 SDecialties 57 Mechanical 58 Electrical 59 Total Phase IV — Plaza, Landscaping & Site Improvements - Totall $2,200,000 Total Phase IV — Plaza Landscaping & Site Improvements - With Deductive Alternates H:\PROJECTS\2006\Wes\Meridian City Hall\Budgets\Budget History & Projections 013108 60 61 FF&E 62 Demountable Walls (Options to $1.163 Million $0 63 Audio Visual Systems $204,379 64 Telecommunication SjMems $219,000 65 ISecuritySMems 84,695 66 1 Phone Service & Equipment Provider 67 Interior Signage Package Allowance 25,000 68 Total FF&E $533,074 69 70 General Conditions & Fees 71 Project Reimbursable Cost Allowances 279.812 72 Phase II General Conditions $181,029 73 Phase III General Conditions $181,029 74 Construction Contingency Balance $500,000 75 Winter Conditions Allowance $200,000 76 Estimated LEED Certification Costs for Silver $205,000 77 Estimated Value Engineering Allowance $0 78 Contract CM Fee $626,502 79 CM Fee Pending Change Order Change in Scope & Complexity $376,808 80 Total General Conditions & Fee $2,550,180 81 Total Project Direct Costs $20,899,962 82 83 ro ect Site Costs 84 Contaminated Soils Removal $493,590 85 Unsuitable Soils Removal and Structural Fill for Contm & Unsuit 13M 526 86 Total Project Site Costs $873,116 87 88 Building Construction Budget w/Site Development Costs $21,773,078 89 Less Creamery Demolition & Abatement $426,357 90 Less Contaminated and Unsuitable Soils Removal $873,1161 91 Current Building Construction Budget $20,473,605 H:\PROJECTS\2006\Wes\Meridian Clty Hall\Budgets\Budget History 11 Projections 013108 Note Pads r ��A __-_- 00 ff BOISE,IDAHO ��II�� «. D. . �l:9: • r4,_�_•y1• 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 1 of 30 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 01 _ .. AS1 No 01 00001 PRO Furnish all labor, materials and equipment 4/20/2007 necessary to revise details A4 and 65 on sheet S3.1 and A3, B3 and C3 on sheet S7.2 as shown on attached sketches dated march 28,2007. ASI 02 ASI'No.02 00001 PRO Furnish all labor, material and equipment 6/26/2007 necessary to preform the following work: -Revise the finish floor elevation to 2610.4 -Footings and foundation shall bear on undisturbed native gravel or compacted granular fill per specification section 02300. -Any existing site fill encountered beneath the footings and foundations shall be removed to the undisturbed native sand and gravel. -In areas where removal of contaminated materials has extended below the bottom of footings, the over excavated areas shall be back filled and compacted with granular fill per specification section 02300. -Areas where excavation has occourred to enable the abandonment of water wells shall be backfilled with granular fill per specification section 02300. 00001 PRO Sheet S5.2: The framing layout for the roof 6/26/2007 joists is specified to be at 5 equal spaces; however the framing plan shows 6 equal spaces. The enclosed sketch SK -1 shows the appropriate number of joists and spaces. Sheet S7.5, Detail E4: Revise the detail callouts for the TS sections to be TS 20x4x5/16 in lieu of the TS 16x4x5/16. See enclosed sketch SK -2. Attachments:SK-1, SK -2. Expedition® Repoli R_NF_01 ' Note Pads P18�++ 1 ROC. � OLIDD GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 2 of 30 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI 05 ASI No. 05 00001 PRO Sheet S2.11 and 52.12: Refer to the enclosed 6/26/2007 'WMM»mm sheets for revisions required for the top of footing elevations based on the revised grading ' plan. Sheets S5Z: Revised details D2, D5, D6, and El to reflect a deeper grade beam at the similar conditions on the north side of the building. Sheet S5.3: Revise details Bi, B2, and B3 to reflect the reference to the foundation plan for the T.O.F. elevations. Add the Footing Step Detail D6 to Sheet S5.3. Attachments: Sheets S2.1 and S2.12, Sketches SK -1 thru SK -8. Expedition® Report R NP_01 op 7EN _ //,:�,,,P _-,�� • • %JT1 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/29/2008 Project No: 06-0675 Page: 3 of 30 Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 06 ASI No. 06 00001 NEW In response to the ACHD plan review 6/4/2007 ' comments, the attached civil drawings reflect the following modifications that have occurred to the civil drawings: 1. Sheet C1.0 has been added regarding construction requirements. Sheet C1.1 ' 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line from centerline for both Meridian and Broadway ' Road. 4. A dimension has been added showing the ' distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. ' 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. ' 8. Grade break has been added at the new driveway. t 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the ' southern seepage bed in the parking lot. The seepage bed size has been changed accordingly, 12. The seepage bed located in Broadway ' Avenue has been eliminated. All storm water from the Broadway Ave right of way will be routed into existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Note 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48 " dia. manhole per added key note 31. Expedition® Report R_NF_01 .�` - Note Pads 1 323-4500 BOISE, IDAHO ' RCE-118755� ROCK SOUR GE gIKP_AL CONTRACTORS 1097 N. ROSARIO STREET 0 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 4 of 30 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Ave. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1 has be renumbered to Sheet C3.1 Sheet C3.1 19. Source of groundwater data and design infiltration rate has been added to Sheet C3.1 Sheet C4.2 has been renumbered to Sheet C3.2 Sheet C3.2 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet 0.3 has been renumbered C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 has been added to the set. E)q3edifion® Report R_NP_01 11 11 u 11 �I J Ri'"Note Pads 323-4500 M, BOISE, IDAHO RCE -1875 GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0676 Page: 5 of 30 Note PadItem No. Status Required Sall In CourtNotes Opened Closed ASI 07 ASI No. 07 00001 PRO Sheet C1.0: has been added regarding 6/26/2007 construction requirements Sheet C1.1: 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line form centerline for both Meridian and Broadway Rd... 4.A dimension has been added showing distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly. 12. The seepage bed located in Broadway Avenue has been eliminated. All stormwater form the Broadway Avenue right-of-way will be routed into the existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Not 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48" dia. Manhole per added key not 31. 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Expedition® Report R_NP_01 Note Pads 1 323-4500 BOISE, IDAHO ' RCE-1cc875^^ n, �� SOUD GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 6 of 30 Note PadItem No. Status Required Ball In CourtNenu Opened Closed Avenue. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1: Has been renumbered to Sheet C3.1 Sheet C3.1 19: Source of groundwater data and design infiltration rate has been added to sheet C3.1 Sheet C4.2: Has been renumbered to Sheet C3.; Sheet C3.2: 20. Note 2 and sub notes.1 through 5 have been added to detail 1 on sheet C3.2 Sheet C4.3: has been renumbered to Sheet C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 have been added to the set Sheet S3.1: Revise details A4 and B5 enclosed sketches SK -4 and SK -5 Sheet S7.2: Revise detail A3 per enclosed sketch SK -4 Attachments: Sketches SK -1 thru SK -6 Report R NP_01 �,ai It uuNote Pads 323-4500 BOISE, IDAHO RCE -1875 c c� :�' • .ilY; Ile t 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 7 of 30 Note PaMem No. Status Required (Ball In CourtNotes Ouened Closed ASI 09 ASI No. 09 00001 - PRO Elevator Opening Framing: Revise the 6/26/2007 dimensions for the framing locations around the elevators at each level based on the enclosed sketches SK -1 and SK -2. Sheet S7.2: Provide and additional detail C7 showing the increased dimensions between the edge of slab and the perimeter support framing. See enclosed sketch SK -3. - - ----- ASI 10 - _ ASI No. 10;: - - - .... _.......... _....... ...._.__.-__..... _----.._._......._..__----_._..____.____ 00001 PRO Sheets A4.0, A4.1, A4.2, A4.3: Revise the 6/19/2007 exterior elevations per the enclosed revision sheets: A4.OR, A4.1R, A4.2R, AUR. Sheets A5.0, A5.1, 5.2, A5.3: Revise the wall sections per the enclosed revised sheets: A5.OR, A5.1R, 5.2, A5.3R. Expednionw Report R_NP_01 Note Pad2 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 8 of 30 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 11 ASI No. 11 _ 00001 PRO Sheet S2.31: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be V-8". This will correspond with the dimension noted in the referenced detail. Sheet S2.31:Provide an additional detail reference El/S7.6 at the non-bearing edge of the stair vestibule adjacent to gridline F2.5. See enclosed sketch SK -1. Sheet S2.32: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be 1"-8". This will correspond with the dimension noted in the referenced detail dimension between the edge of slab and the perimeter support framing. Sheet S2.32: Provide an additional detail reference El/S7.6 at the non bearing edge of the stair vestibule adjacent to F10.5. See enclosed sketch SK -2. Sheet S2.42: Revise the dimensions for the elevator deck support beams as shown. See enclosed sketch SK -3. Sheet S7.6: Add detail El showing the configuration of the slab and wall framing at the stair vestibules of the 4th floor. See enclosed sketch SK -4. ASI 12 ASI No. 12 ' 00001 PRO Attachements: Sketches SK -1 thru SK -4. 6/19/2007 Please issue the following clarification to the 6/19/2007 contract documents per attached Stapley Engineering Memorandum dated June 15, 2007. ASI 13 _ .ASI No 13 00001 PRO Please issue the following clarification to the 6/25/2007 I contract documents per attached Stapley Engineering Memorandum dated June 20, 2007. IExpedition® Report R_NP_01 Note Pads UO BOISE, IDAHO RCE -18755 RCXX SdI-M 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 9 of 30 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 14 ASI No. 14 00001 PRO 1. Furnish all labor, materials and equipment as 6/26/2007 required to install plastic laminate panels in elevator cars No. 2 and No. 2 as supplied and installed by the elevator manufacturer. Color of panels shall be 7922-07 Brighton Walnut as manufactured by Wilsonart. 2. Furnish all labor material and equipment necessary to install software as required for card reader access system operation of elevator No. 3. ASI 15 ..: ASI No. 15' 00001 PRO 1.Fumish all labor, material and equipment as required to install drainage fill and filter fabric at foundation drainage system. Drainage fill shall be clean crushed rock containing less then f percent fines passing the No. 200 Sieve. The filter fabric shall be woven or non -woven geotextile filter fabric of PP or polyester fibers, or combination of both. Flow rates range from 110 to 330 gpm per sq. ft. when tested according to ASTM D4491. 2.Install fabric and drainage fill as follows: a.Before installing drainage fill, lay geotextile filter fabric in trench and overlap trench sides. b.Place supporting layer of compacted drainage fill over compacted sub grade to a depth of 4". Install drainage pipe. Add drainage fill such that it is 12" minimum from face of footing and extend over top of footing a minimum of 12". Return drainage fill to face of foundation wall. Place drainage fill layer not exceeding 3 inches in depth. Compact each layer placed. c.After drainage fill has been installed, wrap top of drainage fill with geotextile fabric. Fasten and lap geotextile fabric per manufactures instructions. 3.Foundation drainage system shall run to the 4" pvc pipe connection the foundation drainage system to the 48" diameter manhole as shown on the revised civil drawings. 6/26/2007 Expediaa"w - Report R_NP_01 Note Pads 323-4500 BOISE, IDAHO RCE-118755 SOLE ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 32314500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 10 of 30 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 16 ASI No. 16 ' 00001 NEW Fumish all labor materials, and equipment T6/26/2007� necessary to install a 48" diameter manhole and 4" pvc pipe for the foundation drainage system per key note 30 and 31 shown on the revised civil drawings. ASI 17 ASI No. 17., 00001 NEW The work shall be carried out in accordance 7/10/2007 with the following supplemental instructions issued in accordance with the contract documents without change in contract sum or contract time. Prior to proceeding in accordance with this instruction, indicate your acceptance of this instruction, for minor change to the work as consistent with the contract documents and return a copy to the architect. Sheet A5.4 Detail A4: Add the following note: Provide 2" I.D. pipe nozzle outlet in bottom of gutter for connection of drain piping by mechanical. IExpedition® Report R_NP-01 EMONote Pads 323-4500 BOISE, IDAHO. RCE -1975 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 11 of 30 Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 18 ASI No. 18 ' 00001 NEW Sheet 52.41: 1. Connections Grid lines 6 and 7. Remove the moment connection symbol from the V24x55 t Dams on grids 6 and 7 at the columns on Grid E. Provide a simple gravity connection at these locations. 2. Connectins Grid lines 6 and 7. Provide a ' moment connection symbol from the W24 x 55 beams on grids 6 and 7 at the columns on Grid G. Provide a rigid frame connection at these locations. 3. W12x16 beams. Provide 1/2" camber at all W12x16 beams with spans greater than 25 feet. Sheet S2.42: 1.Connections Grid line 7. Remove the moment connection symbol from the W24 x 55 beam on grid 7 at the column on Grid E. Provide a simple gravity connection at this location. 2. Connections Grid line 7. Provide a moment connection symbol from the W 24 x 55 beam on grid 7 at the column on Grid G. Provide a rigid frame connection at these locations. ' 3. W12 x 16 Beams. Provide 1/2" camber at all W12 x 16 beams with spans greater than 25 feet. 7/13/2007 ' Expedition® Report R_NP_01 '=ice Yhm ' -- 323-4500 BOISE, IDAHO 1RCE-11�8++755 T��1 f! RCKM SOL Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 12 of 30 ' Note PadItem No. Status Required Ball In CourtNotes Owned Closed ASI 19 --ASI. No. 19_- - -- ' 00001 NEW Sheet S2.41: Show 6 x 6 steel columns in 7/23/2007 canopy area build out at grids 6 and 7. See sketch SK -1. Sheet S2.52: 1. Provide dimensions for the locations of the TS sections that span east/west beyond grid A ' at the west side canopy. These TS members, TS 20x4x5/16 are supported by the bracing located at the column noted in item #1. See sketch SK -2. 2. Delete the TS 20x4x5/16 shown midway between grids 6 and 7 spanning from grid H to the TS20x4x5/16 at the entry column line. See sketch SK -2. Sheet S7.4 Detail E4: Add TS 6x6.1/4" column and the dimension locating the column. This column was shown in detail e4/S7.5 and in the architectural drawings, but was not reflected in ' the related plan view. See sketch SK -3. - Additional Sketches Enclosed. - Architectural Partial Wall Sections/Elevations: ' These sketches are the architectural elevations showing the configuration of the bracing at the East and West end of the building. Note the configuration of the braces is altered fro what appears in the original building elevations and details. See sketches SK -4 and SK -5. -Markups of the Canopy Sections from Steel ' shop drawings Sheet E -7L: These sketches reflect additional information that was not relayed during the review of the shop drawings. This additional information should allow completion of the shop drawings for the entry canopy areas. See sketches SK -6 and SK -7. 1 ExpWition® Report R_NP_01 nor:Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 13 of 30 Note dItem No. Status Required (Ball In CourtNotes Opened Closed ASI 20 ASI No. 20 - _.__ 00001 NEW Sheet A2.01T: Per the contractors request the 8/2/2007 wall between Electrical 002 and Mechanical 003 may be left out until the electrical gear is installed and all clearances are verified. This wall may be moved as required into the Mechanical room 003 to accommodate this change. Additionally door 003A may be reositioned within this wall as required. Sheet M0.11: FCU 2 is to be relocated above door 003A as required, maintain all connections and piping as shown. Expedition' Report R_NP_01 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 323-45 -- 00 Date: 1/29/2008 BOISE, IDAHO �C, SOIX IX 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0676 Page: 14 of 30 Note Paditem No. Status Required Ball In CourtNo#es Opened Closed ASI 21 _ . ASI No. 21------ -----' _ ' 00001 NEW PETRA Al Reference: Full Tenant Improvement with MEPs 9/4/2007 Door Hardware Specification Section 0871013e advised of the following modifications to hardware requirements to the following doors: 1.Add Card Readers to doors 1018, 101C and 1011). These doors shall be secure from the Lobby. ' 2 -Add Card Reader to door 101A. This door shall be secure from Stair 101 3.Add Card Reader to door 1046. This door to be secure from the exterior. 4.Add Card Reader to door 129. This door shall be secure from Receiving 129. S.Add Card Reader to door 141. This door shall be secure from Corridor 140. 6.Revise door swing at door 152 to swing into Lobby 151. Revise lockset to Storeroom function 7.Delete Card Reader from door 124. 8.Add Card Readers to doors 232A and 238A. These doors shall be secure from Waiting Area 237. 9.Add Card Reader to door 252. This door shall be secure from Corridor 246. 10.Delete Card Reader from door 312. Revise lockset to Storeroom Function. 11.11evise lockset at door 3158 to a Storeroom Function. This door shall be secure from Training 315. 12.Add Card Reader to Door 354. Door shall be secure from Lobby 304. 13.Add Card Reader to Door 307A. Door shall be secure from Corridor 305. IExpedition® Report R_NF_01 Note Pads 1 CM-4500 DAHO�8OL 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 15 of 30 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 22 AST No. 22 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEPs 9/4/2007 Reflected Ceiling Plan Sheets A7.21T and A7.221 Be advised of the following modifications to following ceiling heights: 1. Revise ceiling heights at Corridors 205, 222, 246 and 262 from 10'-0" to 9'-6"and revise soffits from 9'-6" to 9'-5". Note, the 11'-0" high ceiling at these locations shall remain as shown. 2. Revise ceiling height at Plan Vault 210 from 10'-0" to 8'-6". ASI 23.„ . ,.ASI No. .23 _.� -- - 00001 NEW Sheet AU - Detail A5: Provide a 9"x8 1/2"x3/8" 9/4/2007 fabricated angle with epoxy anchors at 24" o.c. for the steel lintel at the stair tower header per RFI #24. Fourth Floor Stair Construction: Provide columns and channels per RFI # 28 for the framing of Stair #4. Sheet S2.11/S2.12: Revise the floor framing to be a W21x44 at the following locations: Gridline 5.5 from D to E and Gridline 7.5 from D to E. ASI 24 ASI_ No. 24 00001 NEW PEfRA A] Refer to attached civil drawings sheet C2.1. 9/21/2007 Revise location of new water service to connect into existing 10” water service within property line as shown in lieu of connecting into existing 12" waterline located in Meridian Road. Note: Routing of sanitary service shall be located within the building structure per response to RFI No 22 see attached in lieu of location shown on sheet C2.1. 1 ExpedtfionO Report R_NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 16 of 30 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 25 ASI No. 25 - 00001 NEW The electrical engineer has been in discussions 9/11/2007 A_ with the supplier for the electrical bus -duct for the above referenced project. In there discussions, the question was raised whether the specified 208V bus -duct is required to be provided with a 200% neutral bus to match the specified 200% neutral bus for the main switchboard (MSBL). The specification for the bus -duct requires a 100% rated neutral bus. The electrical engineer has recommend that the 208V bus -duct be provided with a 200% rated neutral bus to keep the intent of the design consistent throughout the distribution system, and to minimize the effects of harmonic loads (computers, etc.) that are anticipated to be prevalent on the 208 volt distribution system in the facility. As such the electrical engineer recommends that the contractor provide the following revision in electrical work: Sheet E5.00 1. Bus -ducts `BD -LA' and BD -LB' shall be furnished and installed with 200% rated neutral bussing and the appropriate lugs necessary to accommodate the specified feeders. The electrical engineer has also reviewed the construction requirements for emergency distribution switchboard `ESB3' with the electrical gear supplier, and has found that the contract documents indicate that the feeder for `ESB3' is sized for 2,280 amps. Per the schedule on the documents, `ESB3' is rated for 400 amps. The electrical engineer dose not believe that the feeder to this switchboard needs to be sized for 2,280 amps. Therefore, in addition to the work recommended above, please direct the contractor to provide the following revisions in electrical work: Sheet E5.00 1.Feeder for ESB3' (indicated as feeder `I' on feeder schedule) shall be 4-500 and 1-3(G)-4" in lieu of specified. EVWrdo, Report R_NP_01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 * FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 17 of 30 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI 26 ASI No. 26 00001 NEW Reference: Full Tenant Improvment twith MEPs 9/18/2007 Door Hardware Specification Section 08710. Be advised of the following modifications to hardware requirments to the following doors. 1. Add Card Readers to doors 102A. This door shall be secure from Stair 104. 2. Add Card Reader to door 110A. This door shall be secure from Stair 110. 3. Add Card Reader to door 124A. This door to be secure from Corridor 113. 4. Add Card Reader to door 102C. This door shall be secure from Stair 104. 5. Delete Card Reader from door 224. 6. Add Card Reader to door 309. This door shall be secure from Corridor 305. 7. Add Card Reader to door 337B. This door shall be secure from Corridor 337. Steve Christiansen, LCA 9/17/2007 ASI 27 ASI No, 27', 00001 NEW Reference: Full Tenant Improvement with MEP's 9/20/2007 Hallow Metal Frames, Doors and Glazing. 1. Refer frame hallow metal frame type W. Revise the two T-9" dimension to read 2'-0". Revise the overall 11'-2" dimension to read T-8". Glazing in this frame shall be 1/4" wire glass. 2. Glass in frame type 'B' located at door 3466 shall be 1/4" clear tempered glass. 3. Glass in frame type 'B' located at doors 135A and 135B shal be type 3 "Fire Lite Plus" 4. Glass in door 1338 shall be 1/4 wire glass. 5. Glass in door 135C shall be bype 3 "Fire Lite Plus" 6. Revise frame type for door 144A to read type 'X' in the door and frame schedule. This door and frame shall be glazed with "Fire Lite Plus". 7. Revise frame type for door 124 A to read type 'C in the door and frame schedule. 8. Revise frame type for door 347 to read type 'N' on the floor plan. Expedition® Report R NP_01 /./"���_ Mal Saiii" fir:` 323-4500 BOISB, IDAHO RCE -1875 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 18 of 30 ' Note PadItem No. Status Requite Ball In CourtNotes opened Closed ASI 28 ASI No.. 28 ' 00001 NEW Sheet A6. IT: See attached sketches SK -1 and 9/18/2007 SK -2 for additional dimensions of millwork and walls at the City Council Chambers. tT �^ ASI 28: SKI, SK2. j ASI 29 ASI No. 29 _,__ _- --- -- -- - _-- --- _- 00001 NEW Sheet M1.11: Provide (2) smoke dampers at 9/25/2007 9/25/2007 VAV #134 per enclosed RFI #38. Reference RFI #38. 00001 NEW Full Tenant Improvement with MEPs: 10/1/2007 Dimension Clarification: Revise the following dimensions typical all sheets. Gridline G to H is 27'4", Gridline H to I is 18'-8". SK -1 ASI 32 ASI No. 32 00001 NEW PETRA A] Refer to specification section 09511 Acoustical 10/15/2007 Panel Ceilings item 2.3. -Revise ACP -1 Product to Dune 2712 Tegular Second Look (24x48). -Revise ACP -2 Product to Cortega 2758 Tegular Second Look (24x48). Expedition® Report R_NF_01 1097 N. ROSARIO STR -- •- menaian City Hall Project No: 06-0675 00001 NEW ASI 34 ASI _Na. 34 00001 NEW 323-4500 BOISE, IDAHO — RCE -1875 ID 83642 • PHONE: (208) 323-4500 •FAX: Note Pads 323-4507 Date: 1/29/2008 Page: 19 of 30 - gvened Closed A] Full Tenant Improvement with MEP's Ceiling 10/15/2007 Revisions Sheet A6 -6T- Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, A2, A4, B1, B5, D1, D2 and E1. Sheet A6.7T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, B2, C1, C4, C5 and D2. Note: At copy machine locations, just the first (2) equal sections of cabinet are to be deleted. Sheet A8.1T: At detail 62 opeing at each wall and trho gh the 1 ' insulation -10/15/2007___~- as shown on the enclosed sketch SK -1 to allow a return air path over the folding partition. -"- - - Attachement: SK -1 ASI 35 ASi N 35 _ �_ 00001 NEW .� ALLCON AB(Cold Shell and Core Package --- ---- Screen Wall, Loading Dock and Ramp Area 10/29/2007 Revisions: Sheets A1.0 and A1.1: Modify the area of the loading dock, trash enclosure, ramp and screen walls per the enclosed sheets. Report R_NF 01 -'-, -� �T 11Note Pads 11x, 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET 9 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 20 of 30 Note PadItem No. Status Required /Ball In CourtNotes Opened Closed ASI 36 ASI No. 36. 00001 NEW Sheet A2.01TF: 10/17/2007 1. At Elevator Equipment Room #001: Revise the North and West ails to be Wall Type #8A, 2 hour rated walls. 2. At Elevator Equipment Room #001: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet A2.02TF: 1.At Elevator Equipment Room #017: Revise the North, East and West walls to be Wall Type #8A, 2 hour rated walls. 2.At Elevator Equipment Room #017: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet A3.OT: Revise doors 001 and 017 to be provided with a 90 minute rating. Sheet AUT: E4- Wall Types, Wall Type #8: Add note as follows: Wall Type 8A is to be a 2 hour rated wall per U.L. U419. Provide (2) layers of 5/8" type X gypsum board each side of wall. This wall is to be constructed at all walls of the elevator equipment rooms, unless already shown to have a 2 hour wall. Sheet A9.OT: 1.Revise Detail B4 - Elevator Wall to be A4. 2.Revise Detail A4 as shown on sketch SK -1. Sheets E2.01L/E2.02L: Light fixture type WF3 in elevator pits shall be revised to Canlet no. 68 -02 -21 -OG -39. Fixture to be NEMA 4 rated vapor proof light fixture, wall mount, with 26W TRT lamp, polycarbonate globe and guard. Sheet E2.01M: 1.Furnish and install dedicated circuit for shunt trip connection to elevator disconnecting means in room 001. Circuit shall be LBA-59, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 210cate elevator disconnecting means in accordance with elevator equipment supplier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. Expedition® Report R_NP 01 i 323-4500 BOISE, IDAHO RCE -1875 Project NaM ROSARIO TALC p`'l! Meridian C• me: MeMERIDIgN� ID 83642. �A�RS Project No; ity Hall PHONE: (208 323 06-0675 4500(208) Note Padltern No, g� tus Required 19011 Zn CourtN tes .All wiring in elevreqator Pit shall uirements of NEMA 4 for wetnform to Sheheet E2.02M: locations. 1.Fumish and in P conn stall dedicated circuit for shunt trimeans in room to both elevator disconn oo►n 017. Circueits shall be Lgg_27n g s. Conn and LBB -29, #12' as requires Coordinate 1 to shunt -trip device elevatoronection equipment supplier. with ocate elevator disconnecting accordance with elevator means in and the local Authorityequipment supplier Locations shown on lhaving jurisdiction. to be coordinat Plans are general and are 3.R� ed for exact placement. ptacles in elevator pits 1 and 2 are to be GPI type receptacles. -- - . 4 -All wiring in elevator pit shall conform to SI 37 qST No _ 37 p m� --_-..__� _._ e'uirements on NEMA 4 for wet _.._..___ - locations. 00001 - NEW _ —_ -�--- 41, aV ilia X4,111 323-4507 Date: 1/29/2008 Page: 21 Of 30 PErRA Full Tenant Improvements -� _- - with MEP s. --- -- Based on discussions and Idaho Power on regarding between G 10/17/2007 -Go.------ Power Johnson the pad mounted transs the capacity of the neutral conductor (s) for doubling switchboard MSBL to Me Pad from the main transformer, Idaho Powe has indicated 200% neutral conductor's requirementthat the on the documents can not be met. shown following electrical revisions care to As such Sheet ES -00: .the switchboard MSBL and Id ho Po made: main transformer to be revised Powe 208V With 4-500 MCM in lieu of indicated.�4„ Cs each Please provide credit work. Pricing for this Because the revision in system neutral is ground at the main switchboard don of to we d believe that this revision will cola o not intent of the design to providPromise the e a system to accommodate the heating elegy ical loads on the s effects of non-linear I --.___._...__-- system. HAWK, CNN 323-4504 BOISE, IDAHO RCE -1875 GENERAL CONTRACTORS 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 3231}507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0676 Page: 22 of 30 Note PadItem No. Status Required Sall In CourtNotes Opened Closed ASI 38 ASI No. 38 00001 NEW Be advised of the following modifications to 10/31/2007 hardware requirements to the following doors. Modify hardware as required for a secure door with access by card reader and'or key only. 1.Add Card Reader to door 002 2.Add Card Reader to door 004 (One active leaf of pair of doors to room 004) 3.Add Card Reader to door 005 4.Add Card Reader to door 106 5.Add Card Reader to door 108 6.Add Card Reader to door 200 7.Add Card Reader to door 202 8.Add Card Reader to door 300 9.Add Card Reader to door 302 10.Add Card Reader to door 101E 11.Add Card Reader to door 312 ASI_3.9 --ASI No. 39;-- - - =—' 00001 NEW Sheets A2.11T and A2.12T: Relocate WIndow 11/2/2007 Type "Q", typical of (2), at the City Council Chambers per the enclosed sketch SK -1 and SK -2. ASI 40 ASI No 40 00001 NEW PE rRA A] Sheets A2.11T, A2.12T, A2.21T and A2.22T: 11/8/2007 Relocate the roof and overflow drain piping shown at gridlines 1-F and 12-F per the enclosed Sketches SK -1, SK -2, SK -3, and SK -4. Coordinate relocation with mechanical. Attachments SK -1, SK -2, SK -3, SK -4. Expedition® Report R_NP_01 ' IMF/ rv. Ku -A U 5I Ktt I • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 23 of 30 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 41--- ASI _No. 41 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheets A2.12T and P1.12: Multi Purpose 142 - ' Delete the sink (P-11) from South section cabinets. Sheet A2.21T: 1. Work area 212: Revise per enclosed sketch SK -1. 2. Mens Shower 225 and Womens Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch DK -1. Coordinate deletion with mechanical. Sheet A7.2 IT: 1. Work Area 212: Revise per enclosed sketch SK -2. 2. Men's Shower 225 and Women's Shower 226: Delete all plumbing fixtures and revise to ' be Storage Rooms 225/226 as shown on enclosed sketch SK -2. Provide lay -in acoustical ceiling as shown. SheetP2.11: Mens shower 225 and Womens Shower 226: Delete all plumbing fixtures and associated piping from these rooms. Sheet M2.11: Mens Shower 225 and Womens Shower 226: Delete all exhaust grills and associated duct work from these rooms. Sheet E2.21F: Mens Shower 225 and Womens Shower 226: Delete the Fire Alarm Homs at these two rooms. Sheet E2.21L: Mens Shower 225 and Womens Shower 226: Revise lighting at these two rooms to provide (1) GF2 type fixture at each room with normal switching. Attachements: Sketches SK -1, SK -2. Report R_NP_01 9 • Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 24 of 30 Note Paciltem No. Status Required Ball In CourtNotes Opened Closed ASI 42._....._ ASL No. 42 -_---- 00001 NEW ' PETRA A) Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheets A6.12T: Elevation C5 - Revise the millwork for Reception 354 per the enclosed sketch SK -1. Note the millwork for Reception 321 to remain as per the original drawing. ASI 43 ASI No 43 _— --- 00001 NEW -- --- __._.... _ PETRA WB Reference: —Full—Tenant provement with MEP's 11/19/2007 Access Flooring System 10270: Color selection for the Static Conductive Plastic Laminate in Rooms 311 and 312 is `Tate `Access Floor System Folkstone Graphix. ASI 44 ASI No. _44 _........... _ 00001 NEW PETRA AJ Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A8.3T: Detail El, revise condoc note 06402110 (Wood veneer over MDF) to be _...- - --- 09260.13(5/8" type 'X' Gypsum Board). - - ASI 45 ASI Nam*_45 -_ -- .._ . _ .. _ ____ . 00001 NEW _. PETRA AJ Reference: Full Tenant Improvment with MEP's 11/19/2007 Sheet A7.21T and A7.22T: Revise the ceiling height of Unassigned Rooms 211 and 252 to be t 9'-4". Revise the soffits of Lobby 111 to 9'-4" above the 2nd floor. Sheet M2.11 and. M2.12: Revise the duct work at F17-18 and F17-19 per the enclosed sketch SK -12 and SK -13. ASI -46 ASI No. 46 00001 NEW Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A6.6T: Elevation -D1; Revise elevation per enclosed sketch SK -1. Report R_NP_01 ' IU9/ N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 25 of 30 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 47 _. _ AS1 No. 47 - ' 00001 NEW ASI.49 ___..:ASI No. 49' 00001 NEW ASI 50 ASI No. 50;_ 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheets M1.01, M1.02, M2.01, M3.01, and M3.02: Revise the locations of the clouded VAV units per the enclosed sketches. Attachementsl- SK -9, SK -8, SK -7, SK -5, SK -6. Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheets E2.11S, E2.12S, E2.21S, E2.22S, E2.31S and E2.32S: Revise the layout of the cable tray at each area per the enclosed drawings. Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A2 -22T: Provide openings in the gypsum board at the top 12" of the wall along Gridline 9 for a return air path, net open area in wall shall be at least 13.33 sq. ft. See enclosed sketch SK -1. Sheet M2.11 and M2.12: Revise the duct work layout at the clouded areas shown on the enclosed sketch SK -14 and SK -15. Attachements: Sheet SK -1, SK -14 and SK -15. ASI 51 ASI No UK .... _.._.__._. 1 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheet A3.3T: Revise detail D1 per enclosed sketch SK -1. Note this revision only occurs at the head of window type '3' along gridlines 1 and 12, between gridlines F -J. All other locations are to be per the Construction Documents. Report R_NF_01 E IN r"MR" ..._....323-4 500 BOISE, IDAHO RCE -1875 ^^ 0� 951-1 fxn,�>R er. # n^*XM e Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 _0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 26 of 30 ' Note PadItem No. Status Required (Ball In CourtNotes Opened Closed ASI 52 ASI No. 52 00001 NEW PETRA AJ Reference: Cold Shell and Core Sheet S2.41: Add W8x10 beam at the east end of the elevator penthouse at gridline 3 F. Provide additional detail reference C7/S7.5 for angle deck support between column and stair comer. See attached sketch SK -1. Sheet S2.42L Add W8x10 beams at each end of the elevator at the elevation of the primary roof. Add W8x10 beam to the west elevator shaft also. See attached sketch SK -2. Sheet S2.42: Provide additional detail reference C7/S7.5 for angle deck support between column and stair comer. See attached sketch SK -3. Sheet S7.5: Add detail C5 showing a 4x4x1/4 angle spanning between the column and the masonry wall to provide support for the roof decking. See attached sketch SK -4. Attachements: Sheets SK -1, SK -2, SK -3, SK -4 ASI 53 ASI No. 53 11/26/2007 00001 NEW Reference: Full Tenant Improvement with MEPs 12/2/2007 Sheets M2.01, M2.02, M3.01 and M3.02: Delete all manual dampers shown on the inlets of all under floor VAV boxes. Expedition® Report R_NP_01 loprETR'141 I323 32 CJ !i BOISE, RCE -1875 TO • �c • D Note Pads ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 27 of 30 ' Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 54 ASI No. 54 00001 NEW PETRA A] Reference: Cold Core and Shell Package. 12/3/2007 Sheet S2.41: Adjust the roof elevation at ' gridline E to be 46-10 1/2". This information was revised in submittals. Provide reference to new detail B5/S/7.6, which shows the proposed ' method to adjust the top of the masonry wall to the correct elevations. See enclosed sketch SK -1. Sheet S2.42: Adjust the roof elevation at gridline E to be 46-10 1/2". This information was revised in submittals. See enclosed sketch SK -2. Sheet S7.6: Add detail 135 showing a TS12x2x3/16 section cut to match the roof slope for the wall adjacent to gridline 3. See enclosed sketch SK -3. Sheet S 7.6: Revise detail C7 to indicate that the length of the dowels between the masonry wall and the concrete slab on deck will need to vary due to the slope of the roof. See enclosed sketch SK -4. Sheet S7.6: Revise detail C7 to indicate that the length of the dowels between ASI 55 _ASI No. 55- _-- 00001 NEW Reference: Community Plaza and Site 12/3/2007 Improvements: Sheet 1-1.70: Terllis Construction Details, See enclosed sketches SK -1, SK -2, SK -3, which clarify the materials and construction of this structure. Expeditiort- Report R_NP_01 Note: This ASI is clarifying the ceiling heights of the 2nd floor Lobby, Waiting and Main Corridors. Previously issued ASI's #22 and #45 had revised some of the ceiling heights in this area, please disregard these and use the information described here. Sheets A7.21T and A7.22T: Revise ceiling heights per enclosed sketches. Sheets A2.21T and A2.22T: At doors #222A and 262 only, revise frame type "Z" to be 9'-4" tall. At door #224 only revise frame type "C" to be 9'-4" tall. Expedition® Report R_NP_01 Note Pads IRTR 1 323-4500 BOISE, IDAHO ' RCE -1875 m ROCK SOLID GENE'RAT- CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0676 Page: 28 of 30 ' Note PadItem No. Status Required Ball In Cour Notes Opened Closed ASI 56ASI No. 56 - _ 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Sheet A2.11TF: Revise wall type at Plan Vault 118 and Storage 126 to wall type 6 as detailed ' on sheet AUT. Sheet A2.21TF: Revise wall type at Plan Vault 210 to wall type 6 as detailed on sheet AUT. Sheet A2.22TF: Revise wlal type at Storage 244 to wall type 6 as detailed on sheet A8.OT. Sheet M1.01: Provide (2) additional fire smoke dampers and duct work at Storage Rooms 126 and 134 (leach) per enclosed sketch SK -1. AS1_57 00001 NEW Reference: Full Tenant Improvement with MEPs 12/10/2007 Note: This ASI is clarifying the ceiling heights of the 2nd floor Lobby, Waiting and Main Corridors. Previously issued ASI's #22 and #45 had revised some of the ceiling heights in this area, please disregard these and use the information described here. Sheets A7.21T and A7.22T: Revise ceiling heights per enclosed sketches. Sheets A2.21T and A2.22T: At doors #222A and 262 only, revise frame type "Z" to be 9'-4" tall. At door #224 only revise frame type "C" to be 9'-4" tall. Expedition® Report R_NP_01 Note Pads 323-4500 BOISE, IDAHO ' RCE -1875 ^^ ROCX SOLI t AT7kTE Q AT * r^NrrD A 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 29 of 30 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 58 ASI No. 58 00001 NEW _ Full Tenant Improvement with MEPs. 1/4/2008 Sheet E2.11P: City Council Conference 133, the ' power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #22). Sheet E2.32P: Mayor's Suite 343 and Executive Conference 346, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #15). ASI 59 ASI No. 59 _.... _.__..._........ _..._._�____.__ I 00001 NEW Reference:Full Tenant Improvement with MEPs 1/14/2008 Sheet E2.12S: Revise the cable tray layout per the enclosed sketch SK-E2.21S-1. ASI 60 ASI No. 60 00001 NEW Reference:Full Tenant Improvement with MEP's: 1/14/2008 Sheet A2.01T: In Women's and Men's 022 add a door at the void adjacent to the countertop to create a storage closet per enclosed sketch SK -1. Finish interior walls and ceiling of storage closet with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed concrete. Sheet A3.OT: Add doors 019A and 022A to the door schedule per enclosed sketch SK -2. Expedition® Report R_NP_Ot �� il�.-�-r`- Note . `i�l�ili IY' 1 • . 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 30 of 30 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 61 ...__ASI. No. 61 _ --- 00001 NEW Building Commissioning: Provide all labor, _ materials and equipment as required to assist Heery International, Inc. to complete LEED 2.2 commissioning services, Indoor Air Quality (IAQ) management plan during construction (LEED NC v2.2 IEQ credit 3.1) and Indoor Air Quality (IAQ) management plan pre -occupancy phase (LEED NC v2.2 IEQ credit 3.2) and per attached Commissioning Policies and Procedures Manual dated January 16, 2008. NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION ONLY. ASI 62 AS1 No., 62__--- -= 1/17/2008 00001 NEW Sheet A2.11T: Revise the location of the wall 1/17/2008 containing door 124A and reverse frame type C and door 124A per enclosed sketch SK -1. Sheet A2.12T: Revise the location of the wall at frame type L and door 143 per enclosed sketch SK -1. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch SK -2. ASI.63. ASI No. 63_ - 00001 NEW Sheet A9.(T: Enlarged Elevator Plan - B5: 1/22/2008 Revise the 10'-8" dimension to be 10'-2" per enclosed sketch SK -1. ........ ........ _.... ASI 64 ASI No. 64 .._ 00001 NEW Reference: Full Tenant Improvement with MEP`S 1/22/2008 Specification Section 08710: Hardware Schedule: Doors 100A, 100B, 100C and 1001): Revise the closure to be a surface mounted device in lieu of the floor type specified. Closures to be Sargent Model 351. b pedition® Report R_NP_01 1097 N. ROSARIO STREET e MERIDIAN, ID 83642 a PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1129/2008 Project No: 06-0675 Page: I of 3 Type To link Numberritle Requests for Information Log ISTR Date .. ... ..... .......... WOE Responded Required RFI CrTYMER PETRA 00001 Sample CLO 5/14/2007 5/21/2007 5/21/2007 5/21/2007 1097 N. ROSARIO STREET e MERIDIAN, ID 83642 a PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1129/2008 Project No: 06-0675 Page: I of 3 Type To From Numberritle Status Date Approved Responded Required RFI CrTYMER PETRA 00001 Sample CLO 5/14/2007 5/21/2007 5/21/2007 5/21/2007 RFI LOMARC PETRA 00002 Project Director CLO 3/12/2007 3/19/2007 3/19/2007 3/19/2007 RFI LOMARC PETRA ..... .. .... 00003 Water Sewer for Plaza "I .... ... ...... ...................... - .............. . ... ... CLO .. ­­.......­­ . 4/18/2007 ....................... ..... . .... - ........... 4/18/2007 I., .... ....... 4/18/2007 -.1 ................. 4/25/2007 RFI LOMARC PETRA 00004 Change Detail C2 - S 5.2 CLO 4/20/2007 5/3/2007 5/3/2007 4/27/2007 RFI LOMARC PETRA 00005 Base Plate Change CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00006 Embed Plate P-1, P-2 CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00007 Rule Steel RFI No 2 CLO 5/1/2007 ... .... . . ..... ... ........... 6/13/2007 6/13/2007 5/8/2007 RFI LOMARC PETRA 00008 Rule Steel RFI No 3 ... CLO ... . ...... . 11.11,11.1 ........... 5/1/2007 5/21/2007 5/21/2007 .......... ...... ........ . 5/8/2007 RFI LOMARC PETRA 00009 Wall & Footing height CLO 5/8/2007 6/26/2007 6/26/2007 5/15/2007 RFI LOMARC PETRA 00010 Foundation Drain at Basement . .. ........ CLO 5/16/2007 6/26/2007 6/26/2007 5/23/2007 RFI LOMARC PETRA 00011 ASI Requests -Elevations and Details CLO 5/16/2007 6/26/2007 6/26/2007 5/25/2007 RFI LOMARC PETRA 00012 Rule Steel RFI No. 4 CLO 5/24/2007 6/26/2007 6/26/2007 5/31/2007 RFI LOMARC PETRA 00013 Rule Steel RFI No. 5 CLO 5/30/2007 6/26/2007 6/26/2007 6/6/2007 RFI LOMARC PETRA 00014 Rule Steel RFI No. 6 CLO 5/30/2007 .. ...... . ..... 6/5/2007 I.... 11 ". I . ........ .. ... 6/5/2007 . ................... .. ­­.­ .......... .. 6/6/2007 RFI LOMARC PETRA 00015 Top steel elevation@Detail(RS-7) CLO 6/11/2007 6/12/2007 6/12/2007 6/18/2007 RFI LOMARC PETRA 00016 Beam Verification (RS -8) CLO 6/14/2007 6/26/2007 6/26/2007 6/21/2007 RFI LOMARC PETRA 00017 Domestic Water Source CLO 6/18/2007 6/20/2007 6/20/2007 .... . . . ... ..... . 6/20/2007 RFI LOMARC PETRA00018 Wall Fix at Grid "D" CLO 7/5/2007 . . .......... .... 7/3/2007 ­_ ............. 7/3/2007 7/12/2007 RFI LOMARC PETRA 00019 Arched Chord Joist Connection(RS-9) .. ..... ...... CLO 7/5/2007 7/6/2007 7/6/2007 ................ . .. ........ . 7/12/2007 .­­­ 11.1. 1.. 1 .1 RFI LOMARC PETRA 00020 Foundation Drain Colection Manhole .................. ­­­­­­.­.­­ CLO ........ ...... 7/11/2007 - - I - ... ....... 7/5/2007 7/5/2007 .. ........ 7/18/2007 . .. I.." ­­­., 11.1 1-, RFI LOMARC PETRA 00021 Back Filling Basement Walls CLO 7/19/2007 7/19/2007 7/19/2007 7/26/2007 RFI LOMARC PETR.A 00022 Sewer Modification Request CLO 7/23/2007 8/1/2007 ... ........ 8/1/2007 7/30/2007 RFI LOMARC PETRA 00023 Masonry Mortar Color Clarification ....... . ..... . CLO 7/25/2007 . .... . ... 7/27/2007 7/27/2007 8/1/2007 RFI LOMARC PETRA 00024 Steel Lintel at Stair Tower Header ... .... .... CLO 7/31/2007 ......... 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00025 AC Bolt Correction CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00026 Moment Frame Shear Tab Weld . ..... . .. ... .. CLO 7/31/2007 8/2/2007 8/2/2007 ...... ... 1.11.11 . ..... 8/7/2007 RFI LOMARC PETRA 00027 Sewage Ejector Tank CLO 8/6/2007 9/3/2007 .. ... .. .. ... - 9/3/2007 8/13/2007 RFI LOMARC PETRA 00028 4th Floor Stair Assembly CLO 8/8/2007 8/14/2007 8/14/2007 8/15/2007 RFI LOMARC PETRA 00029 Wall at Grid H - 4, 9 CLO 8/24/2007 9/18/2007 9/18/2007 8/31/2007 RFI LOMARC PETRA 00030Water to fixture P-18 . . .. .. ..... - CLO 8/29/2007 9/5/2007 9/5/2007 9/5/2007 M.e,,jfi­nR ldlls� in Wr Requests for Information Log 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 o PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/2912008 Project No: 06-0675 Page: 2 of 3 Type To From Numberritle Status Date Approved Responded Required RFI LOMARC PETRA 00031 Vent for Ejector Pump_1111 CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00032 Basement Toilet Rooms _1111.......... ... . ..... . .. CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00033 Floor Sink Near Grid 5-F CLO 8/29/2007 .. ..... ... ....... .... . 9/6/2007 ....... .. ... 9/6/2007 11-111-1 ... ......... ..1111 9/512007 RFI LOMARC PETRA 00034 . ......... Sink Near Grid 10-E CLO 8/29/2007 . ........ 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00035 Sink Near Grid 10-B CLO 8/29/2007 914/2007 9/4/2007 9/5/2007 RFI LOMARC PETRA 00036 Plumbing Drawing for 4th Floor CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00037 Switch Board MDS Feeders CLO 9/5/2007 9/10/2007 9/10/2007 9/12/2007 RFI LOMARC PETRA 00038 VAV at Room 134 CLO 9/1112007 9/14/2007 9/14/2007 9/18/2007 RFI LOMARC PETRA 00039 Interconnection of Fire Stand Pipes CLO 9/11/2007 .... .......... 9/11/2007 9/11/2007 9/18/2007 RFI LOMARC PETRA 00040 RWD 10-D CLO .... ... 9/12/2007 ..... ... -.1-1...-I ... - . ..... . 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00041 Misc. Plumbing Questions P2.12 ....... ..... ........ . ... .. .. .. . CLO 9/12/2007 9/13/2007 9/13/2007 ...... 9/19/2007 RFI LOMARC PETRA 00042 Shear Tab Correction CLO 9/18/2007 9/26/2007 9/26/2007 9/25/2007 RFI LOMARC PETRA 00043 Radius SOG at Zed Floor CLO 9/24/2007 10/9/2007 10/9/2007 10/1/2007 RFI LOMARC PETRA 00044 Smoke Dampers CLO 9/27/2007 9/28/2007 9/28/2007 10/4/2007 RFI LOMARC PETRA 00045 Operable Wall Partition-Submittial CLO .. .... . .... - 9/27/2007 .......... 11/14/2007 11/14/2007 10/4/2007 RFI LOMARC PETRA 00046 HWS & HWS At Basement . ........... . . . . CLO 10/2/2007 10/2/2007 10/2/2007 . ...... . 10/9/2007 RFI LOMARC PETRA 00047 W8x10 at North Cold Air Return ........... CLO 10/2/2007 10/5/2007 10/5/2007 10/9/2007 RFI LOMARC PETRA 00048 Clean Agent Releasing Panel ....... .......... CLO 10/3/2007 10/16/2007 10/16/2007 .... . ..... 10110/2007 . ..... . 11 _. - I -- RFI LOMARC PETRA 00049 Pre -Action Sequence of Operations CLO 10/3/2007 10/16/2007 ... .... ... 10/16/2007 10/10/2007 RFI LOMARC PETRA 00050 Elevator Shaft Fire Alarm Question .......... ..... ...... - .......... - CLO 10/4/2007 10/16/2007 ........ . ...... - ..... 10116/2007 .......... 10/11/2007 RFI LOMARC PETRA 00051 Beam Web to Column Flange Weld . . . CLO . ....... 1014/2007 10/5/2007 10/5/2007 10/11/2007 RFI LOMARC PETRA 00052 Electrcal Drawings TI and Plaza CLO 10/18/2007 10/25/2007 10/25/2007 10/25/2007 RFI LOMARC PETRA 00053 Sprinkler Pipe Hangers CLO 10/22/2007 . ......... 10/29/2007 10/29/2007 10/29/2007 RFI LOMARC PETRA 00054 Fire Suppression Flow Meter .. ...... ........ CLO 10/22/2007 10/25/2007 10/25/2007 . ... .... 10/29/2007 -1 - - 1. -.1-1.- - RFI LOMARC PETRA 00055 RDL & OFL ...... ..... . CLO 10/29/2007 11/1/2007 11/1/2007 11/5/2007 RFI LOMARC PETRA 00056 ASI 32 Ceiling Tile Clarification .... .... .. ... ......... . CLO ....... .. 10/30/2007 10/3012006 10/30/2006 ............ 11/6/2007 RFI LOMARC PETRA 00057 Entry Vestibule Fire Suppression CLO 10/31/2007 11/7/2007 11/7/2007 11/7/2007 RFI LOMARC PETRA 00058 Fire Riser Room Issues CLO 10/31/2007 11/6/2007 11/6/2007 11/7/2007 RFI LOMARC PETRA 00059 Supply & Return 1 -Hr Rated Assembly CLO 11/2/2007 11/14/2007 11/14/2007 11/9/2007 RFI LOMARC PETRA 00060 Under Floor Conflicts .. .. .. .... CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 Am, 11 WF 11 Requests for Information Log 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET 9 MERIDIAN, ID 83642 e PHONE: (208) 323-4500 a FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 112912008 Project No: 06-0676 Page: 3 of 3 TypeTo From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00061 Access to Fire Smoke Dampers CLO 11/2/2007 . ....... . ....... ..... ... 11/19/2007 11/19/2007 11/9/2007 RFI LOMARC PETRA 00062 Data Drops CLO 11/9/2007 ...... ..... . 11/20/2007 11/20/2007 11/16/2007 RFI LOMARC PETRA 00063 Electrical through Concrete Wall ....... CLO . .... 11/27/2007 ........... 12/3/2007 12/3/2007 12/4/2007 RFI LOMARC PETRA 00064 3ed Floor Sink at Grid 5/E ..... . . .... .... -11.1. "..1.1....' - ,"I ............. - .......... . ....... CLO 11/27/2007 ........._ 11/27/2007 ­­.... ..­­ ........... . -1-1-1 11/27/2007 ................ ­ ­­ --.1 1 1 . ..... 12/4/2007 .. 1 1- ­­ - -1-11111 1 RFI LOMARC PETRA 00065 Diminution Verification CLO 11/28/2007 11/29/2007 11/29/2007 12/5/2007 RFI LOMARC PETRA 00066 Fire Alarm Questions CLO 12/4/2007 ... ... . . ..... ............. 12/11/2007 RFI LOMARC PETRA 00067 Security Camera Height ..... .. ..... ... . ... CLO 12/12/2007 12/14/2007 . .... ... ................ . - ........ .... 12/14/2007 12/19/2007 RFI LOMARC PETRA 00068 Ceiling at Rm 111, 112. CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00069 Zed Floor Duct Conflicts CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00070 Return Duct at RM 142 CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00071 Gas Meter Condensing Unit_1111.._ 1111s CLO 12/14/2007 12/17/2007 12/17/2007 12/21/2007 RFI LOMARC PETRA 00072 Lower Entry Canop_ _1111y Attachment CLO 12/18/2007 12/18/2007 12/18/2007 12/25/2007 RFI LOMARC PETRA 00073 Sun Screen Top Attachment CLO 12/21/2007 12/28/2007 RFI LOMARC PETRA 00074 Exterior Wall Types .. .... .... . CLO 12/26/2007 1/2/2008 RFI LOMARC PETRA 00075 Fire Alarm Questions ........... .. CLO 1/4/2008 1/15/2008 1/15/2008 1/11/2008. RFI LOMARC PETRA 00076 Brick Type A2 NEW 1/4/2008 1/11/2008 RFI LOMARC PETRA 00077 Test Switches for In -Duct Detectors CLO 1/11/2008 1/14/2008 1/14/2008 1/18/2008 RFI LOMARC PETRA 00078 Building Phone System . . ..... .... NEW 1/14/2008 ............... .. .......... ...... . 1/21/2008 RFI LOMARC PETRA 00079 Under Floor Duct Insulation .......... .. . ......... CLO 1/14/2008 1/15/2008 .... ........ _.­­­...­ ............. 1/15/2008 .. . ........ - ­­­­ ­ ....... ...... . 1/21/2008 .1.11 ....1..-..1..-.1 ­­... - RFI LOMARC PETRA 00080 Filters @ VAV & Fan Coils ... .......11.11.. ..... ......... ........ .. NEW 1/16/2008 ..... . .... 1/22/2008 1/22/2008 1/23/2008 RFI LOMARC PETRA 00081 Column to Moment at Grid 4-E CLO 1/17/2008 1/18/2008 1/18/2008 1/24/2008 RFI LOMARC PETRA 00082 Johnsonite 6" Recess, Color #47 CLO 1/21/2008 1/21/2008 1/21/2008 .. ..... ....... .. 1-1.1 -.1- 1/28/2008 -.1--_ .. . ............ __ _- '-RF1 RFI LOMARC PETRA 00083 Interface Cable for York System CLO 1/21/2008 _ 1111............ 1/22/2008 1/22/2008 1/28/2008 ....... .... RFI LOMARC PETRA 00084 Framing Dimensions on First Floor CLO 1/23/2008 ..........1....111 _ _ 1/30/2008 ............. .. . . .. RFI LOMARC PETRA 00085 Exterior Light @ gridliine 3 CLO 1/24/2008 1/31/2008 11 11 Submittal Log 323-4500 BOISE, IDAHO RCE -1875 Expedition® Report R -SB -01 1097 N. ROSARIO STREET e MERIDIAN, ID 83642 e PHONE: (208) 323-4500 e FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/2912008 Project No: 06-0675 Page: 1 of 4 Latest Dates Package Submittal Rev. Title Status Rcvd. Sent Return Forward BIC DIV 02 02-222 021111_.9 Structural Excavation and Bacfill AAN 5/10/2007 5/11/2007 5/18/2007 5/22/2007 DIV 02 02-222-01 001 Drain Rock . .... ..... ...... . ... .... ....... ... APP 7/27/2007 7/30/2007 9/6/2007 9/7/2007 DIV 02 02-222-02 001 1500 Gal Sand and Grease Intercepto ........ . .... APP 7127/2007 ........ . ............ 7/3012007 I..", ....... . ... -- . ........... 9/6/2007 . . ........ --- ......... .. 9f7/2007 . ...1111._. - -- . .. .... ....... DIV 02 02-222-03 001 Manhole Ring ............... . ... . ........ . ...... . .. . .............. ................ .. . ............ --.- .... . ..... . . ....... .......... APP .. . .. .. ... --'- 7127/2007 ......... .. ......... - 7/30/2007 . . ..................... ............ 9/6/2007 .......... ......1......111.111.1. ........ 917/2007 DIV 02 02-222-04 001 ... ..... ...... ......... Tapping Valves, 6' . . ....... - ... .. ...... ..... - APP 7127/2007 7130/2007 .... ........... -1 .. ..... ...... ..... 9/6/2007 .............. 9f712007 DIV 03 03-100 011 Footings and FoUndations; . ........ ...... .. . ..... . ... ..... .. . ... .... ..... . . ........ .... . . . .... AAN 4/30/2007 4/30/2007 5/112007 ... ... .. .. . 5/1/2007 DIV 03 03100-02 -7 002 Concrete Mix Designs AAN 518/2007 5/8/2007 5/14/2007 5/16/2007 DIV 03 03-100-03 001 Concrete Mix Designs .... . ..... ... . APP 5/10/2007 5/11/2007 .... ... ..... 5/31/2007 . 5/3112007 . . .. ........ DIV 03 03-100-06 001 First Floor Deck Rebar Shops ..... . ...... .. ... ........ ---' ........... . . ................. ......... . ... AAN 7/24/2007 ......... . 7/27/2007 8/6/2007 8/8/2007 DIV 03 03-100-3 002 Upper Footings - Reber Shops AAN 7/9/2007 7/9/2007 7/23/2007. 1.1.11 7/23/2007 DIV 03 03300-01 001 PVC Waterstop .......... .... .......... ... .. .. ........ .. ... . APP 4/3012007 4/30/2007 5/17/2007 . ............ ---- 5/17/2007 ............. DIV 03 03300-02 001 Vapor Block .. .... . ...... -11- - ......... . ... - ........... ... . .......... APP 4/30/2007 . ..... . 4/30/2007 5/17/2007 5/17/2007 DIV 03 03300-03 001 Concrete Accessories -Epoxy ..... ..... ... APP 4/30/2007 ...... . .. ... 4/30/2007 5/17/2007 5/17/2007 DIV 03 03300-04 001 Concrete Accessories -Form Oil ..... ...... . ........... ....... ............ .............. ..... .. APP 4/30/2007 4/30/2007 5/17/2007 6/17/2007 DIV 03 03300-05 001 Concrete Accessories -Curing Compoun .... ........... ........... ...... ........... ... . APP 4/30/2007 ... .. ................ 4/30/2007 ..... 5/17/2007 ... .... . .... 5/17/2007 ......... ... DIV 0303300-06 001 Silicate Hardener and Sealer APP 9/6/2007 9/6/2007 9/14/2007 9/14/2007 DIV 04 04-000-01 001 Masonry Accessories .. ...... ... ... APP 6114/2007 6/1812007 7/3/2007 7/3/2007 DIV 04 04-200-01 001 Grout Mix Design ... .. . .. . . APP 6/14/2007 6/1812007 7/11/2007 7/11/2007 DIV 04 04-200-02 001 Concrete Masonry Units . .. ... .. .... .......... . APP 6/14/2007 6/1812007 7/10/2007 7/11/2007. DIV 04 04-200-03 001 Mortar Mix Design Type S 1111_.... ........ ... APP 6/14/2007 6/1812007 7/10/2007 7/11/2007 DIV 04 04-200-04 001 Mortar Mix Design Type N _.11... ........ --------- -- - -.1. -1-1 . ...... ..... . . .. . ........... APP -- 6/14/2007 ---- - ...... ... . .......... 6/18/2007 ..... ... --- ........ ..... .. . 7/10/2007 . ...... 7111/2007 ... .... DIV 04 04-200-05 001 . . . .. .... .. ....... . ..... ... Mutual Brick Specifications . .... ............ -- - ... . ........ ............. ........... ..... ... . . ... ..... .... ... APP 7/10/2007 7/13/2007 8/9/2007 819/2007 DIV 04 04-200-06 _-1.111... 001 Arriscraft Stone Submitfial ...... ... ...... . .... . ... . ....... . APP 7/16/2007 7/18/2007 7/2312007 7/23/2007 DIV 04 04-200707 001 Mortar Mix Colorchart .. .............. -.1-1 .. . . ........ NEW 7/25/2007 7/25/2007 . . ..... . LOMARC DIV 04 04-810-01 001 Veneer Masonry Anchors . ...... ... - --- --------- - ...... . ..... APP 12J13/2007 12113/2007 . . .... --- ... ........... . . 1-1-1-1-- 12/14/2007 .-.1-1-1-1-1.1 12/17/2007 .. ... ...... 1-1 - DIV 05 05500-02 005 Structural Steel Shops (Phasel) .... ......................... .... .. ..... . . ....... ... AAN . .... .. ... --l..- - .. ......... 5/23/2007 ..... . ..... 5/29/2007 ....... . ..1111_. 6/12/2007 6/13/2007 DIV 05 05500-04 001 Revised Sheets from Phase I Set APP --------------- - - -- --.1.1 .- 611412007 -- . .. ....... - 6/14/2007 .... .11.11_ . ........ 7/612007 ...... . ...... . 7/6/2007�. .. ....... ... --.1.1- DIV 05 05-000-01 001 Weld Procedure Specifications ...-1.1.1.1....... ....... I-- ......... . . ...... . ...... ..... ... . .... .. . ........... APP 6/1412007 6/2012007 7/9/2007 7/10/2007 DIV 05 05-000-02 001 Welding Procedures and Specs -Field .. . ..... ........... .. . . ......... .. ... AAN 7/1012007 7/12/2007 . ..... ... - 8/6/2007 818/2007 DIV 05 05-300-01 001 Metal Deck- Shop Drawings No. 1 ........ ........ ... . ........... ............... APP . .... ...... ......... .. 5f7/2007 .... . . ....... -- 5/9/2007 .. ....... .... ........... - -- 5/16/2007 --- ...................... 5/17/2007 - I ...... ... ...... -. DIV 05 05-300-02 002 ...... ... . .... .. - - - 111.1.1-111 J1, J2 Joists and Decking 1 . . ..... . ............ ......... ..... ... .... ........ ......... . .... APP 5/23/2007 ...... 5129/2007 . ............... 6/14/2007 ......... . ..... . ....... 6/14/2007 .... ....... . ... . ........ DIV 05 05400-01 001 Cold Formed Metal Framing ..... ....... .......... AAN 6/14/2007 . ......... ..... 6/1412007 7/11/2007 7/1212007 DIV 05 05-500 001 Anchor Bolt Plan .... . ........ . MCN 4/27/2007 4130/2007 ...... ............... 5/16/2007 5/17/2007 DIV 05 05-500-03 001 11 11...... Stair #1 Plans ..... .. - - APP 6/11/2007 6/1212007 7/9/2007 7110/2007 DIV 05 05-500-04 001 Structural Steel Shop (Phase 11) ......... . - ...... .... -- ........... . AAN ......... ......... -- ... 6/11/2007 ... ------ -- ...... . ...... ............ 6/1212007 . --.- --- 7/11/2007 -- --- .................. 7/13/2007 DIV 05 06-600-05 001 Stair #2 Plans ................ . . ... ....... .... ... .... ................. . ...... . . ... . ...... AAN 6/14/2007 6/14/2007 ........ . . 7/9/2007 7/10/2007 DIV 05 05-500-06 001 Shop Drawings - Bent Plate AAN 7113/2007 . ...... . ....................... 7/18/2007 .1- � � ............ 816/2007 . 8/8/2007 DIV 05 05-60G-07 001 Revised 1st,2nd,3rd,4th, Framing ...111.- ....... .... ....................... ..' . ........ .......... .. . .... ... ... . . .. .. . ... APP ....... .. .. .... ... . .. . ..... ........ ..... 8129/2007 --- . . . . ...... ..... . 8/30/2007 ......1..........1...1.1_.... ...... 9/27/2007 ............. ........... .... 10/1/2007 - . .. .. . ......... .... - DIV 05 05-500-08 001 Sunscreens and Chiller Frame Shops ........ AAN ..... ... . . ...... .-I.... I- ---- .. 9/4/2007 . . ......................... 9/412007 ... . . ......1. - - 9/27/2007 - ... . .. ........111 . ...... . 10/1/2007 DIV 05 05-500-09 006 EL -Beams and Canopys AAN 10/2/2007 . ........... 10/312007 10/17/2007 10/17/2007 DIV 05 05-500-10 006 EL -Beams and ..... I.............. ... .Canopys Resubmit . AAN 11/212007 11/15/2007 11/26/2007 ..... 11/26/2007 DIV 05 05-521-01 001 Council Chambers Steel Shops AAN ... ... . . .. .. I . ..... ....... .. 111 12/11/2007 12113/2007 - -- - . ...... --l'... . - . ...... ......... ... 117/2008 1114/2008 DIV, 016, 06,402,701... 001 Interior Architectural Woodwork ........ ..... AAN 10/26/2007 10/3012007 ........ .... ... . . ......._._.1.....11....1.. ........... . ....... 1213/2007 .. . .... . .... 12/3/2007 DIV 07 07210-01 001 Rigid Foam Insulation -Foundation APP 4/30/2007 4/30/2007 5/17/2007 5/17/2007 Expedition® Report R -SB -01 JP Submittal• • 323-4500 BOISE, IDAHO RCE -1875 GEE 4ERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 2 of 4 Latest Dates - Package Submittal Rev. Title Status Rcvd. Sent Return Forward BIC DIV 07 07-210-01 001 Building Insulation _ ...........__...................................... - _............. ... _ ......._._. APP - - 6/14/2007 — -.. _.._..........__..__ 6/14/2007 ... 7/11/2007 _........... 7/12/2007 DIV 07 07-210-02 001 Foil Faced Fiberboard Insulation APP 8/15/2007 8/21/2007 9/14/2007 9/14/2007 DIV 07 07-500-01 _._._._... 003 Roofing _... MCNR __.._ .........._ 12/3/2007 .._.......... 12/3/2007 .. .. _._.. 12/14/2007 .. ..........._.. 12/18/2007 WESTROOF _.. _ DIV 07 07-900 001 Joint Sealants ............ ............ ................ ........._............. _.. AAN 5/8/2007 5/9/2007 ._ ..... 5/15/2007 ... ........ 5/21/2007 DIV 08 _. 08-211-01 001 Wood Doors _ .......... .......... _ . ..... AAN -.-_..._-._..._..........__._......._.. 8/8/2007 8/9/2007 .....-....._ 9/6/2007 ..._......... 9/6/2007 .. . DN 08 08-211-02 001 Wood Door Cut Sheets _ .._........ ......_...... .._..__...._ _ . ........_.. _..............._. MCNR ....... _ .._..._............................ 8/8/2007 8/9/2007 9/6/2007 . _ 9/6/2007 _ .......... ................. ABS DR/ 08 _. . .. ............_.. 08-211-03 _.. .. ...._.........__... 001 __ ........._ Door Sample for Color and Finish .--- .. _.._.__.._......_.. __.. _ ... -. _........__...... MCNR ...... ............ _............ 12/27/2007 ........ _.. _ -................... 12/27/2007 _.................... 1/2/2008 _----.._ .... 1/2/2008 ._.... ABS DIV 08 08-334-01 001 _ ........_ Overhead Coiling Grilles . ...... .... . .......... . ............... AAN _..._ _...... ... 10/10/2007 _.._._ ... .. _............... 10/10/2007 ......._.. 11/1/2007 _... 11/8/2007 _ _.. DIV 08 08-411-01 _ . .... 002 _ ......_ Aluminum Entrances and Storefronts ...............-- -__. _ _..... _.... ..__...._ ......... AAN _...._ .. _ ... _......_....... 6/28/2007 ..__ ._ _._............. 6/28/2007 _ ..... 7/11/2007 ........ 7/13/2007 DIV 08 08-630-01 - ... ._ 001 .._...._ Metal Framed Skylights _..... _.... .. __.... APP 6/25/2007 _.._ _... _._ . 6/28/2007 _ .- _ ........ 7/11/2007 ..... . 7/13/2007 DIV 08 08-711-01 001 Finish Hardware Schedule ...._....... _..._.__.... . _... _ _._......... __.......... .. .. MCN ........ ...__..._..__. 8/8/2007 8/9/2007 9/6/2007 ........ _.. .... 9/6/2007 DIV 08 08-800-01 001 GlazingAAN _.. __...._......_............... ... __. _ . _ .._.....__ . _ . _...._ ...... - _ . _ . _._....._ ...... __. _._._.... 6/25/2007 - .... 6/28/2007 .. .___ _......... 7/11/2007 _.. 7/13/2007 DIV 08 _ 08-800-02 001 Glazing Shop Drawings _............._. _ ...-- _ _ _ ...... .....-_.._ AAN ..... ._.._._.._ . 8/27/2007 _... -.... ..._........ 9/4/2007 .._......... _.........__.. 9/14/2007 9/14/2007 _ ._.. DIV 09 _- 09-260-01 001 _.._. Gypsum Board Assemblies ... _....._.._ _..- ......_ APP 6/14/2007 6/14/2007 7/11/2007 .. 7/12/2007 _... _................ DIV 09 09-562-01 001 Sheet Vinyl _........ ....._.._ .. .........._ .......... _ _... APP ........... ._ .. .. _... - ...... 10/29/2007 .. _. ............ 10/30/2007 . - .._....... 11/16/2007 ...... ...... 11/16/2007 _.... _._ .. DIV 09 09-574-01 001 Linear Metal Ceilings APP 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DIV 09 09-651-01 001 Resilient Floor Tile _... ..._ ........... __.. .._._.. ........ ___.... ..._.. APP _ _.... ...__-. 10/29/2007 ... ..... _..... _ . ---- 10/30/2007 11/16/2007 _._....._. 11/16/2007 __... DIV 09 09-653-01 001 Rubber Base APP 10/29/200 ... ..._.... . .... ... . ......._. DN 09 09-680-01 _ 001 _.. . Carpet . ............ ....._....._ _ ..9-._.... ..-..__....._ _ ....._......_....._ APP ...._....._........_....._...._. 10/29/2007 ...... 10/30/2007 . ._.._........... 11/16/2007 _ 11/16/2007 DIV 09 09-720-01 004 Textile Wallcoverin .... APP 8/8/2007 8 . ........_ ............_.... . ......__.._. .. ._ _. ......__.......... DIV 09 _- 09-900-01 _.._ ...... _. 002 Paint _... ..... .... ... _ ...._. _ .... _......... .... APP 9/27/2007 _....._.._...... .... 9/27/2007 .. �.. ..... 10/10/2007 _ 10/15/2007 DIV 10 10-100-01 001 Visual Display Surfaces APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DN 10 10-155-01 001 Toilet Partitions OPN 10/4/2007 10/4/2007 LOMARC DIV 10 - 10-265-01 001 Comer Guards _... .. ........_. .._-......._.._._........... .......,..._............_... NEW _._......_...._...... 10/10/2007 _..._. 10/10/2007 __ _......._.................._ ........_.. LOMARC DIV 10 10-270-01 _ _.. 002 Access Flooring _ .. . _...... APP 10/3/2007 _._ .......... 10/3/2007 _._..._._.. _. 11/6/2007 ._.......... . 11/8/2007 ......-...... _ ..._. DIV 10 10-505-01 001 Lockers......... . _.... __... - .......... .... ... AAN ._ 10/4/2007 -._ 10/4/2007 11/5/2007 11/8/2007 DIV 10 10-520-01 _ 001 Fire Extinguisher and Cabinet _......_ _........-._.._ __.. ......._ ... _ ... __ ....._. . NEW ...... _... - 10/4/2007 -----._..__._..._... 10/4/2007 _.... _ .........__._. . LOMARC DN 10 10-605-01 001 Wire Mesh Partitons _-..... ...__....--._......__. ............... ... ............._ .. .... _ AAN 10/4/2007 10/4/2007 10/31/2007 11/8/2007 DN 10 10-651-01 001 Operable Panel Partitions AAN 9/11/2007 9/14/2007 9/27/2007 9/27/2007 DIV 10 10-801-01 _....._ .. ._...._. 001 __........... Toilet Room Accesories ........ _ .... ......... ... AAN 10/4/2007 _ .._.. 10/4/2007 __.... _ . 11/8/2007 11/8/2007 _.. DIV 10 10-900-01 001 Television Wall Mounts _.._..... .............. _.....__.... _...... ..._.... .......... APP .... __.........._....__..._........-----.._....._.. 10/4/2007 10/4/2007 _ ._.. 11/5/2007 ...._..... .. 11/8/2007 ............._. . DIV 10 10-900-02 001 Knox Box _._ .._._..._........... ....._........ APP 10/4/2007 10/4/2007 _. 11/5/2007 11/8/2007 DIV 12 12-48401 001 _. _ Walk Off Mats . ...._..._.-._......_._ ....._..... _.._.. ._-..__. _ ... _ . _. _._..._ .... ..._._......_........ APP _ .._-- . _ 10/29/2007 ..___ 10/30/2007 _ 11/16/2007 ..._...._._........_ ...... 11/16/2007 DIV 14 14000-01 002 Elevator Submittals _......._... _ ...._ ... _. _..._. _ _.......... ......__.... AAN 5/3/2007 _. _ ... _._..._ _ 5/7/2007 7/31/2007 5/31/2007 . .. _. DIV 15 15-061-01 001 Fire Piping Hangars _..� ....... ....... AAN 10/9/2007 _....__..__... _. 10/10/2007 _. .. _.......- 10/30/2007 . ........... ......... 10/30/2007 DN 15 _ _. ... 15-075-01 ..._.._.. 001 Mechanical Identification - ........ .. .............. .._....... . __ .............._.. APP ---—....._. 9/5/2007 __..._.._ 9/10/2007 9/25/2007 .............. 9/25/2007 ...._. ........ ......... DIV 15 __. 15-082-01 __._..... ...._...._ . 003 Pipe Insulation _ . ...._......_ APP . _. -..._ . _. __...._.. 9!7/2007 _. _ ._.. .._ 9x//2007 ......._....._. 9/26/2007 9/26/2007 DN 15 15-083-01 001 _ Mechanical Insulation _ .......... _ ..................... . _._.. _._. .. ............. APP 9/5/2007 .._....._..I 9/10/2007 ...... ..._..._. - 9/25/2007 ._._.... _... ... 9/25/2007 ..._.... _. _._ .. _ ......._......._ DIV 15 __.. ..._ 15-185-01 ........... .. ___... 001 Hydronic Pumps ..._............. _ ..... _. _..._. _..... .. _..........._......_ .... _... AAN 9/14/2007 _. ..._._�_.. 9/14/2007 - .... 10/12/2007 10/15/2007 _ DIV 15 15-185-02 001 Hydronic Pumps 1,2,3,4,5 _. ... _.... .. .. APP 9x//2007 .. 9!7/2007 9/26/2007 9/26/2007 DIV 15 -. 15-185-03 001 Suction Diffuser __.._. ..............__ APP 9x//2007 _......_. 9/7/2007 .__.. __....... 9/26/2007 ..-_.-...._ 9/26/2007 DIV 15 15-185-04 _. 001 Pressurized Expansion Tanks _......... . _ _ .. _._..... _. .... ._ ._ _ APP 9!7/2007 .... _. _.. 9/7/2007 _.. . ----_ .--- 9/26/2007 .. ....... 9/26/2007 ... .......... DIV 15 _ _ _ 15-185-05 001 Air Separator _._.. _.. ._ ._ _...... ... .__. APP -..... 9/7/2007 ._ .---l-11.11.....__. 9!7/2007 _._.... 9/26/2007 .__. 9/26/2007 _..._.._ -_ .. __....._ DIV 15 15-185-06 001 Air Vent APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 Expedition® Report R_SB_01 Submittal Log 323-4500 BOISE, IDAHO RCE -1875 Expedition® — _ ,_ Report R—SB G1 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1/29/2008 Project No: 06-0675 Page: 3 of 4 Latest Dates Package Submittal Rev. Title Status Rcvd. Sent Return Forward BIC DIV 15 15-185-07 001 _... Flexible Connectors .....1111.... 1111.... 1111._... 1111... _1111. _111 ..... 1..._..... APP __1111 ... . 1111..... 9!7/2007 _11_1.1.._....._ 9(//2007 .. .. 1111 9/26/2007 9/26/2007 ........ ... _111.1... DIV 15 15-185-08 001 Thermometers ........ APP 9!7/2007 9/7/200 . .......... . ... DIV 15 15-185-10 _ ... ........_..._... 001 .._ 11.1 1..... Pressure Gauges ...... _._...._._...... ._._........ ....................... -...._.-11_11 APP .._ ..1__111.. _..--_..-............ 9/772007 - ... 9/7/2007 .._.__..... 9/26/2007 9/26/2007 .. .. _ DIV 15 15-185-12 001 Circu. .1-111. ._..-._. ............. ............ .. ..._ .. .... ... _...-------......1.111. .. _ .. 11_11..---_ DIV 15 15-185-13 .. . _.-. 001 __. _ ......_._.... Read Out Kit 1111-_ _.. _ ........ _ _.. .. ........._ 1111. APP 9/7/2007 ............ 9/7/2007 1111 _._...._. 9/26/2007 9/26/2007 DIV 15 _ 15-185-14 001 SafetyRelief Valves __........_ . __. .. . ..........._...... .. _ APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 _.. . DIV 15 15-185-15 _. ........... 1111.._ 001 .......___.....__._.._..__.._..._._..._....- Reducing Valves - .._.._.__. _...__.... .........__...._._..... APP ----- --. ..1..1-1... 9f7/2007 __._......—._ 9/7/2007 11-1-....1..-_. 9/26/2007 9/26/2007 1-111.... — ... ................... DIV 15 _. 15-185-16 001 Reduced Pressure Backflow Preventer .._.. _ 11-11 1111. APP ..__........._.... __..._.._._.__..............._ 9(7/2007 .. 9/7/2007 _ ..-1111.. 9/26/2007 9/26/2007 ... .. DIV 15 15-185-17 _._..... 001 1-111_. 1-111_ ..._.._........_...9-1111111-1. Chem By -Pass Feeder ......... _.......----11-11. APP .............. .__....._.....- 9(7/2007 - 9/7/2007 1-11-1 9/26/2007 9/26/2007 1111........._._-1111- DIV 15 15-185-18 001 Test Plus APP 9/7/2007 ..... ..._.... .... _....._.. DIV 15 15-185-19 _. 001 ._......... .. Chemical Feeder Package ......_......._......................__..... __..._....__......._......._ _. .-........._ APP 1111 ...._.........._...__......._...._.._.._--- 9/7/2007 ... 9/7/2007 _....... _... .....__._.._....._..._......... 9/26/2007 9/26/2007 DIV 15 15-320-01 001 Fire Bell ..._..........._.. 1-1-1 -- . - AAN _............. 10/9/2007 1-111.. 10/10/2007 10/30/2007 10/30/2007 DIV 15 15-325-01 001 p..___._.... Fire Sprinkler Heads _......_._ ......_ _...... ................... ............. AAN . ..._._.._._ 1-111.. . __ 10/9/2007 _._..._ .........1-111 10/10/2007 ............. 10/30/2007 10/30/2007 _......_ .. _ 111-1-. ..... DIV 15 15-325-02 001 Riser Manifold 1111__ _.._.........._......._.. 11.11... _.._._.._ AAN _......_._. ........_._........_._......_.__ 10/9/2007 ............. 10/10/2007 ......... 10/30/2007 10/30/2007 .....__........ .. __........ DIV 15 15-325-03 001 _ Fire Pre -Action Valve _....._. _..- . ...................... ......_---l-_....._......__ _.. AAN 1111._....-- 1..1-11..--11-11. ._ ....1.11-...... 10/9/2007 ..-_ .... 10/10/2007 10/30/2007 10/30/2007 DIV 15 _. 15-325-04 001 Fire Backflow Preventor 1-11 1 _........_... AAN 10/9/2007 .1-1-....1.. ._ ........... 10/10/2007 .. .._.__.. 10/30/2007 10/30/2007 1-11-1- DIV 1515-325-05 001 Groove Fittings 1-111_ 1-111 1-111-_ ............... .__..._... .. _._ 1111-.. ...........__ AAN __..._.._ _ ._..__.. 10/9/2007 10/10/2007 10/30/2007 10/30/2007 _._...... ... _.._...... 1-1-11 DIV 1515-325-06 001 1-111. FDC, Hose Valve, Pump Test Connector 1-111 ... .......... _..�....... AAN 10/9/2007 __.................._ 10/10/2007 ................ 10/30/2007 10/30/2007 __...... DIV 15 15-325-07 001 Check Valve ...1.... 111. ...... _..._._... _............ _._._ _. ........ 1111._ AAN ..........1-1-1 ..._.......... ......... 10/9/2007 --_.. ...11-11... _ 10/10/2007 ........_.._ ._ .. 10/30/2007 10/30/2007 ..._....._. .......... DIV 15 15-325-08 001 Basment and 1st Piping Shops _. _.. _ _....... _......... .._............ NEW �. _..__._._. 10/29/2007 . _. 10/31/2007 _. _.. �. 1-111. LOMARC _ ... _. DIV 15 15-325-09 001 _.....y_......._._ Piping Plans Basement and 1st Floor ......... ......1.11-1._ 1-1-11-._.1-111.. .. - NEW .............1-1....1_..._... -...... 11/26/2007 11/30/2007 .11.11........ LOMARC DIV 15 15-325-10 001 H drolic Calculations ..11......1...1...... .. ....__.. PRO 11/26/2007 _......_-_.. 11/30/2007 12/14/2007 12/14/2007 DIV 15 15-328-01 001 Fire Pump . _._1..11-1- _. ..- ....._....__........_ .. .....- AAN _ ............. _....... 1111 10/10/2007 _.....---......---_............... 10/10/2007 10/30/2007 10/30/2007 I .._. _.1111..1-111 ... .- DIV 15 15-400-01 ......... 001 Sewage Ejector System .._ _ _ ............................ ...__..., .........._. ...._.._.. AAN ..._......-_-........._....__..... 7/30/2007 ...._......_.. ......... 7/30/2007 ... ....._..._.....__.. 8/9/2007 8/9/2007 DIV 15 15-400-02 002 .11.......1..._ P-1 Water Closet 1-.1-1.---- ......_. ._ 1111__ . __.-1 111.. APP __.... 11/1/2007 ... 1--.11- _ 11/6/2007 ..1.1/16../...2..007 _.__......._I. 11/16/2007 DIV 15 15-400-03 002 P-2 Water Closet ..... ....._.......... . . .1....111.. ....... ..1 ..........1 _ ....1..111 ....-......._- 1111 ....... _...... ._.._.._.._. DIV 15 15-400-04 002 .1-...1.1.... P-3 Urinal 111 __._._._._._... --..__..__. 11-11- 11-11 __ _.-1-111. APP __. —-.-._.. 11/6/2007 .._..... 11/6/2007 _...----........... 11/16/2007 11/16/2007 .. ........ DIV 15 15-400-05 001 P-4 Lavatory (ADA) (1) ..... _ ... .._.__---._.__ .. _..._._..._......._ 1111 .. ............. AAN _.. _ ............ 9!7/2007 _........__....__......---- 977/2007 111-1... 9/26/2007 9/26/2007 111-1 .........._...._ DIV 15 15-400-06 001P-5 _ .. 111-1._ ... .. Lavatory (ADA) (2) _......_.... _ ........__ .___...__._..... 1-111.. _. ..__..... AAN _._._..._...._..... 1-1-11-._. 9/7/2007 _.- _..._...._-... 9/7/2007 1111.__ 9/26/2007 9/26/2007 _ ... __....___- _......... DIV 15 15-400-07 001 P-6 Floor Drain . AAN ................. .. _ _ .... ...-._.._... DR115 15-400-08 001 P-7 Shower Stall ADA .............. 1111-. _.......__...__....... .. ....1111 _._..........-.. _...................... AAN _. -... _ 1 1.11..._ 9/7/2007 ....- .... 9/7/2007 - ._.._.. .... 9/26/2007 9/26/2007 ......._._.....--........ DIV 15 1-1-11 15-400-09 _ 001 P-8 Shower Stall _._._... .......... _ ........._ 1111_ __. _ AAN 9/7/2007 ....... 9!7/2007 . 9/26/2007 9/26/2007 DIV 15 15-400-10 001 P-9 Janitor Sink _.._...1 11-1-.. ._..._...__...... _.. APP . ....11-1-... - ------------- 9/7/2007 ...__._. _..... _ 9/7/2007 ...__...... 9/26/2007 9/26/2007 1-11-1. _ 1-11-1._ DIV 15 15-400-11 _ 1111 ... 001 _ P-10 Floor Sink �. AAN . _._ 9/7/2007 ..........._�. _ 11-11 9f7/2007 ........_._... 9/26/2007 9/26/2007 _.........._.... .. _.._...._.. ......... __ ......... DIV 15 15-400-12 001 P-11 Sink _....... _ ............ ........_.. .......111 1. 1.....1 .1 .. AAN 9/7/2007 --... -.-.-_...., _ 9/7/2007 ........ -11-11 11-11. 9/26/2007 9/26/2007 .. ........ ............ DIV 15 15-400-13 001 P-12 Floor Sink (2) _ 111-1 ......_. ......11._.__... 1111 . ......1-1-11 ..... .................__... 111-1 1111... AAN 9!7/2007 .......--- 9x//2007 __ 1111. 9/26/2007 9/26/2007 ...._............._. .. __........ ......_._. 1-111... DIV 15 15-400-14 _........ 001 P -15 -Water Heater ....._.__... .._.......__... ..._........ .........___......_.__ APP ....._._...__.. _...__.. 9x7/2007 ---- _.. 9/7/2007 ......._.... 9/26/2007 9/26/2007 ..............._... .._.............. .._. _.. DIV 15 15-400-15 001 P-16 Thermostatic Mixing ValveAPP 9/7/2007 9x//2007 9/26/2007 9/ ..... DIV 15 15-400-16 001 P-17 Water Heater (2) AAN 9/7/2007 9/7/2007 9 .... DIV 15 1-111 15-400-17 001 P-18 Water Cooler .....__..... 1111- ._. _._. 1-,111. 11._.......11_ 1111 APP 11-11.. .__ .- _........._.. ._....... 9/7/2007 ..._._....... 9(7/2007 _._.......__... _ 11/16/2007 11/16/2007 ....................... DIV 15 15-400-18 001 P-19 Eyewash _ 1-111.. ._.......... 1 .....1-11.. 1-111 .. .. ......... .. AAN ......... ...................... 977/2007 1.. _ ._.._............ 9/7/2007 - ..... 9/26/2007 9/26/2007 ........... 111.... 1.. __ _ DIV 15 15-400-19 1-11 1 001 P-20 Breakroom Sink .......... ....._.... ....... AAN 1-111. __ .1 9/7/2007 _....._._ 9!7/2007 1 111 1-111. 1111- 9/26/2007 9/26/2007 _........ 1111- DIV 15 15-400-20 001 _ DC - Downspout Covers _......._... ......_..... _ ..._......_._. - .....__. _ APP - - _ _....._._ __........... 9!7/2007 . _._....__ 9/7/2007 ..__._..._.. 9/26/2007 9/26/2007 .._......._.. _ ._...._... DIV 15 15-400-21 001 RD - Roof Drain AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 Expedition® — _ ,_ Report R—SB G1 Submittal Log 323-4500 BOISE, IDAHO RCE -1875 Expedition® Report R—SB-01 1097 N. ROSARIO STREET 9 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 112912008 Project No: 06-0675 Page: 4 of 4 Latest Dates Package Submittal Rev. Title Status Rcvd. Sent Return Forward BIC DIV 15 15-400-22 001 OFD - Overflow Drain AAN . . . ......... ---l.--_-1.111_.. 9f7/2007 -. 9f7/2007 ............... --l-I.-I .......... 9/2612007 . ..... .... . ......... - . ... 9/26/2007 ....... . ..... ..... ............ DIV 15 15-400-23 001 Hose Bibb ........ ... . ... . ..... .. . . ....... . APP 1116/2007 11/6/2007 11/16/2007 11/1612007 ............ ...... 1-1111 1 . . ...... DIV 15 1"13-01 001 Condensing Boilers .... . ... ............... ..... ....... - AAN . .. ......... -- - 9f712007 -1- . ... . ............. 9/712007 1-1-11 ...................... .. ..... 9/26/2007 ...... . ...... .......... -- ................ 9/26/2007 ... .. . ....... .. ... DIV 15 15-626-01 002 Rotary Screw Water Chillers . .... . .. .... ---- .............. . ...... . ...... . . APP ........ ........... .......... 1111/2007 -11. ". .-- . .. . ........ . 11f712007 11/16/2007 11/1612007 ........... .. I.." DIV 15 15-725-01 001 Modular Indoor Cetral Air Unit .... .. ... ........ .... I . ..... - ... ... .... APP - 9/5/2007 . ... . ...... -.1-1-11-1 9/10/2007 ......... .. 9/2512007 .. . ........... -.1 1 9125/2007 -.1--- .... .......... .... DIV 15 - - - 1 1 1-, - 15725-02 --7 001 Modular Indoor Cetral Air Unit ........... ... . . ....... . .... ..... ... . . .............. . -- . ..... ..... ... ..... . ......... ..... . ........ . . APP . .......... ....... --.7. - - . 8/29/2007 ......... - --- 9/10/2007 ..... ................ .... ...... .. ...... 11116/2007 11/1612007 ..... .....-..__11 ...... . -- -- -- -- .... .. . ... .. ..... DIV 15 15-734-01 001 . ... ....... ....... Computer Room Air Conditioning Unit ... .. . ...... -- . .. . ......... _............._...11__1 .... _.....1 ...... . AAN 9/5/2007 .. . . ........... 9/1012007 9/25/2007 ....... . .. . ........ 9/2512007 ... .......... -- DIV 15 15-738-01 001 Split System Air Conditioning Units ... ..... ... . - ....... .... . ....... . . . ........ AAN 9/5/2007 ............. 9/10/2007 9/2512007 9/2512007 DIV 15 15-762-01 001 Unit Heaters ...... . . .. ..... .... ... ... .... . ......... AAN .. . ....... . -.1--.1 9/5/2007 - . ..... 9/10/2007 9/25/2007 ........... - .......... 9/25/2007 . .. . ........... .- - DIV 16 15-765-01 001 Access Floor Terminal Units .... . ...... . ..... APP .. . .. ... . 9/5/2007 . ..... - . ...... .......... ... 9/10/2007 9/25/2007 9/25/2007 DIV 15 15-815-01 001 Metal Duct APP9/5/2007 ... ........ --- ................. 9/10/2007 ... . .. 9/2512007 9/25/2007 DIV 15 15-820-01 001 Duct Accessories .. . .......... AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DIV 15 15-838-01 001 Power Venilator . .. ... . ...... AAN . ......... ... . ........ - 91512007 .. ......... . . . .. 9/10/2007 9/25/2007 9/25/2007 ................. - DIV 15 15-855-01 001 Diffusers, Registers, Grilles AAN 9/5/2007 ...... ....... 9/1012007 9/25/2007 9/25/2007 DIV 15 15-855-02 001 York Grilles Color Charts ... .... ...... - .............. .... APP .1.1.._1....1.. . 1211MOO7 12/13/2007 --- ... . ....... - 11 .......... 11712008 1/14/2008 DIV 15 15900-01 001 Controler and Panel Device Data . ..... .. . .... . . ........ ...... .... . ........ .... ..... ...... - AAN 9/5/2007 ............. 9/1012007 9125/2007 9/25/2007 DIV 15 15900-02 001 Field Device Data ........ .... AAN .... ..... . -1-1-- 915/2007 .. ........ 9/10/2007 9125/2007 9/25/2007 ...... . 1.111_....... DIV 15 15900-03 001 Control Valve Schedule Data APP 9/512007 9110/2007 9125/2007 9/25/2007 DIV 15 15900-04 001 Circuit Sensors .. ...... .. APP gf7/2007 9f712007 9/26/2007 9/26/2007 DIV 15 15-950-01 001 Test and Ballance Qualification .... ...... APP 9/5/2007 9/10/2007 9/25/2007 ...... 9/25/2007 ... . ......... - ............ . ....... - DIV 16 16-000-01 001 MSB Submittials ............. .. APP -------- 7/20/2007 7/2312007 ......... 8/16/2007 ..... . ........... --- -.1.1-1-1 8/16/2007 11 . . .... - DIV 16 16-111-01 001 Conduit ... ..... .. .._1111....._. APP ... - 10/1/2007 11.1-1-- ...... . ... . .......... 10/3/2007 - -.1- 1-1---- - 12/412007 � -- .-I .. .......... ........ 1215/2007 - -. I-- ... . ........ . DIV 16 16-114-01 001 Cable Tray ... ...... ....... .. .... .. . ... ...... . . . ............ .. APP 10/312007 . .. ...... 10/3/2007 11/5/2007 11/5/2007 ... ....... 1 .11111. - - DIV 16 16-120-01 001 Wires and Cables APP 10/3/2007 .. . ....... 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-125-01 001 Modular floor Systems AAN 10/312007 10/3/2007 1115/2007 11/612007 DIV 16 16-130-01 001 Box_111.1.es AAN 10/312007 10/3/2007 12f4/2007 12/512007 DIV 16 16-141-01 001 Wiring Devices .... . ..... .. --- ---- .................. . . ... .............. . . . . ..... .... APP 10/3/2007 ... . ......... --.- .. 10/3/2007 ..... ........ -.-- 12/4/2007 .. ............ .. 12/5/2007 . ............. - I . ..... DR/16 16-149-01 001 Low Voltage Switching ......... ... .. .... APP 10f3/2007 10/3/2007 . .. ...... 1214/2007 1215/2007 . ...... . ... . - - DIV 16 16425-01 001 Switchboards ........ .... - AAN 10/3/2007 10/3/2007 121412007 . ...... 12/5/2007 ..... DIV 16 16-465-01 001 Bus Duct ....................... . ... .... .... .. AN 10f3/2007 .. . ........... . . -.1-11. 10/3/2007 ...... . ...... .. ---- .. .. 1214/2007 .. . .......... 12/5/2007 DIV 16 16-470-01 ..... . ........ . .. 001 Panel Boards .... . .... ... .. ........ .. .. . . MCN 10/3/2007 10/3/2007 ... ................ 121412007 ...... -1- -1-1-1-- 12/5/2007 .--- ........... DIV 16 16-510-01 001 Lighting Fixtures AAN .... .. .... -- -- 10/3/2007 . . ........... - ..... ... ... . 10/3/2007 . .... .. ..... ........ 12/4/2007 12/5/2007 DIV 16 16-622-01 001 Generator Set ......... . .... . ...... .. ......... .. AAN . . ....... -- . ...... 10/3/2007 10/3/2007 ................ - 12/4/2007 -.1 ............ ..... 1215/2007 ....... ..... .....1111 _ DR/16 _1111..... 16-721-01 001 Fire Alarm . ....... ........... ... .. . ..... AAN . .. . ...... ...... ........... .. . ........ 10/3/2007 . ........ 10/3/2007 . ... ... . . .. ........ . 12f4f2007 I-. ---- ............. .. 12/5/2007 DIV 16 16-721-02 001 Fire Alarm System Drawings ......... . ............... MCNR ........... ... . ...... -.._1111..---..._ 10/3/2007 ................. 10/3/2007 ........... . ...... -.- 12/12f2007 "I . 12/13/2007 ...... SIMGRI ............ ... DIV 16 16751-01 001 Access Control System ..... ...... 1-1- ...... . .. .... . NEW 1/11/2008 1/14/2008 ............ ........ LOMARC . I-- ........... DIV 16 16761-01 001 Video Surveillance Systems NEW 1/11/2008 1/14/2008 LOMARC Expedition® Report R—SB-01 u 11 11 t F ., � ,`�' � � 1 �� �., -y� �- � �� �. _ �. �. F C n GENERAL CONTRACTORS '. t FEB 12 2008 ,flcr�€ffic� MERIDIAN CITY HALL LEED UPDATE FEBRUARY 129 22008 LEED v2.2 0 LEED Update 2-12-2008 • Point Overview o 36 Points Attempting o 5 Additional Possible Points o 22 Points Unattainable • Computer Modeling —Energy and Atmosphere Credit 1 o Computer modeling results have come back with a added energy performance value of 21 %. Commissioning Kick Off Meeting Overview o Meet with Heery International, along with all major contractors to review the commissioning and startup procedures, including all documentation and verification. ■ Review of Indoor Air Quality Plan — LEED EQ Credit 3.2 • Indoor air quality during construction. • Sheetrock Recycling — Materials and Resource Credit 2.1 & 2.2 o Sheetrock scrap must be diverted from the landfill to attain the 75% requirement for achieving MR Credit 2.2. o We are currently exploring out -of -State recycling sources that collect drywall scraps and process it for reuse in new product. o Dumpster Update — List of recycled items to date. Approx Approx Yards Yards To Material Type Capacity (in Cubic Yards) No of Dumps Recycled Landfill Metal 20 3 60 Plastic 10 1 10 Cardboard 10 3 30 Wood 10 8 80 Sheetrock 10 0 0 General Trash 30 3 90 180 90 • 0 -er •ei 4� MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-B REQUEST Kuna Growth Boundary AGENCY CJTY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. � � r C B Il ri zm .:jai - ` G ER OTT - �I'`E: r rj,.,, ACK ATJ.S E MIL � -S N-LWid c r^ , KUNA RIDIAN� i w ° ITI LOCUS GFk4 (, EAGLE _ i_ _ r t -CL811 Ir e FINE,MI E ' ,r. r _r+ r. r MA ROVE .= uJ- -cb I rte, r. C U } MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4'C REQUEST Eagle Growth Boundary AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. P -A - • r • l iiiT:? MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-D REQUEST Update on Are of Impact Request with Ada County AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Inifials: Materials presented at public meetings shall become property of the City of Meridian. 0 0 February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-B REQUEST Kuna Growth Boundary AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meddian. 0 0 February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-C REQUEST Eagle Growth Boundary AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-D REQUEST Update on Are of Impact Request with Ada County AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-E REQUEST ACHD ULI Report and Growth Alliance AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See attached 60te oOachm lcocr-prcm 'PEA. F Date: Phone: Emailed: pian innicns. Materials presented at public meetings shall become property of the City of Meridian. C February 7, 2008 lu1DluCO) ;7:��1ij► i TO: Mayor De Weerd City Council FROM: Pete Friedman, Comprehensive Planning Mgr. • RECENED FET 0 7 20oS City Of !Meridian. City Clerk Office RE: ACRD- ULI Panel Report and Growth Alliance Panel Report As you know, ACHD retained the services of the Urban Land Institute (ULI) to provide an advisory panel to address disputes between the District and local jurisdictions regarding the services provided by the District and the relationship between (or lack thereof) land use decisions and road improvement plans. Additionally, the panel was requested to examine the role of the District and its benefits to the greater community. The panel was convened during the week of June 17, 2007 through June 22, 2007. During that time, the panel members analyzed data provided by the District, interviewed over one hundred local leaders and stakeholders and reviewed comments from questionnaires. At the end of the week, the panel issued a preliminary report. The panel identified four fundamental concerns: ■ Funding- The District does not have enough money to fulfill its mission. ■ Land Use- Unanticipated changes in land use or continually changing comprehensive plans result in additional costs for unplanned roads. ■ The District fails to meet many of the cities and County's needs for routine service. The district is slow to respond to "customers". There is a perceived disconnect between city customers and district customers. ■ The District tries to build some roads that the cities and the County do not want or that they feel are inappropriately designed. Planning Department . 660 E. Watertower Street, Suite 202, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org Page 2 0 0 The report states that the lack of coordination between the cities and the County's land use plans and the District's road building plans result in roads through neighborhoods that are too big, have insufficient landscaping or lack sidewalks. Alliance To address the identified concerns, the panel recommended a number of actions for consideration by the District (and cities and County). The recommendations are summarized on the attached table and copies of the final report are been included for your review. The most significant recommendations are: 1) the formation of a joint powers authority (Alliance) to oversee preparation of a regional transportation plan and capital improvement program and 2) securing adequate funding, including changing state legislation to provide better funding mechanisms. Subsequent to the release of the report, the District convened two "Growth Management Alliance" meetings with the cities and the County to discuss implementation of the recommendations. At this juncture, nothing concrete has been decided. However, a third Growth Alliance meeting is scheduled for Thursday, February 13, 2008. The primary focus of the meeting will be consideration of a memorandum of understanding formalizing the creation and roles and responsibilities of the Alliance. Staff will be prepared to discuss the memorandum with you. Page 3 0 7.� ULI ADVISORY PANEL SUMMARY RECOMMENDATIONS Recommended Action Anticipated Outcome Responsible Entity Form an alliance Local land use plans Local government through a joint powers integrated with long range alliance. Membership agreement for transportation plan; would be District, cities, integrated land use and common legislative County and citizen transportation agenda; stability in funding representative. planning. and constructing transportation infrastructure. The District becomes a construction and maintenance entity. Create an Integrated A coordinated The entity currently Transportation Plan transportation plan that referred to as the Growth integrates land use plans in Management Alliance. order to guide development of annual and five year transportation CIP. Increased customer service Highway District Respond to requests and enhancing District's image. Secure Adequate Re-evaluation of impact Highway District and Funding fees; identification of partner jurisdictions and alternative and additional agencies. revenue sources Create and follow a A package of legislative Highway District, legislative agenda to proposals intended to County and cities. Could secure adequate, long enhance transportation be accomplished through term funding. funding including COMPASS lobbying infrastructure financing districts, revised and improved impact fees and subsidies for transit. Page 4 46 46 MEMORANDUM OF UNDERSTANDING THE ADA COUNTY GROWTH MANAGEMENT ALLIANCE THIS MEMORANDUM OF UNDERSTANDING (MOU) is made and entered into this day of February, 2008, by and among the City of Boise, City of Eagle, City of Garden City, City of Kuna, City of Meridian, City of Star, Ada County, the Ada County Highway District, and the Idaho Transportation Department (hereinafter the "Member Agencies") for the purpose of establishing a cooperative forum to address the integration of land use and transportation plans in order to promote the regional development of land use and transportation plans that provide for efficient and proper growth relating to Ada County and the cities therein. RECITALS WHEREAS, The Ada County Highway District (hereinafter the "ACHD") retained the Urban Land Institute (hereinafter the "ULI") to provide an advisory services panel review of several regional growth issues in Ada County and to address disputes between the ACHD and some land use jurisdictions concerning consistency of land use decisions affecting ACHD's regional transportation capital improvement plan; WHEREAS, the ULI conducted a five-day panel review of the governments in Ada County during the week of June 17, 2007 through June 22, 2007. The ULI issued the written Advisory Services Panel Report in October, 2007; WHEREAS, the ULI made approximately four fundamental recommendations to address the regional growth issues in Ada County. One recommendation was that the Member Agencies form an alliance of local governments and the Idaho Transportation Department (hereinafter the "ITD") to address growth related issues in Ada County; WHEREAS, the ULI recommended that the proposed alliance would provide a forum for integrating the various local comprehensive plans and impact areas and for conforming ACHD's capital improvement plan to the integrated comprehensive plans; WHEREAS, the purpose of this MOU is to create a forum in which the Member Agencies can work together through cooperation to their mutual advantage by performing advisory planning functions that will best accord with geographic, economic, population, service, and capital infrastructure funding in accordance with the needs of the region; WHEREAS, this MOU is intended to respect the autonomy of each Member Agency to provide land use and transportation planning and regulatory control within its jurisdiction through the execution of a nonbinding MOU; WHEREAS, this MOU is not intended to, and does not alter or change the responsibilities of each Member Agency, nor does it relieve any Member Agency of any function, duty, or obligation otherwise imposed by law; and GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 1 WHEREAS, this MOU specifies the purposes, membership requirements, duration, termination and the general organization structure, powers and duties of the membership. NOW THEREFORE, the parties do agree as follows: SECTION 1. PURPOSE The Ada County Growth Management Alliance is organized to: 1. Promote the spirit of cooperation among all Member Agencies; 2. Achieve advantages and economies through cooperative action that cannot be achieved individually, while retaining the rights and prerogatives inherent to each member; 3. Serve as a reviewing and recommending policy advisory body with respect to regional growth and funding issues; 4. Address regional growth, land use, transportation issues and infrastructure needs in a coordinated and effective manner; 2. Accomplish only those things which a Member Agency cannot do alone, or which it cannot be done as efficiently and economically as when acting cooperatively; 3. Increase coordination between the Member Agencies that will result in better management, control, and efficient land use and transportation planning; capital improvement planning, and provide for forum to develop strategic plans for transportation and other capital infrastructure funding; 6. Create an alliance that develops, through collaborative intergovernmental discussions, integrated land use and transportation plans. 7. Develop a more inclusive regional planning process that allows local elected officials to build trust, understanding, common vision and policy based land use and transportation plans throughout Ada County; and 7. This MOU is intended to create a coalition of the governmental entities that will advocate modifications of state law to provide the needed tools to address regional growth issue. SECTION 2. DEFINITIONS For the purpose of this MOU, the following terms shall have meaning prescribed to them within this section unless the context of their use dictates otherwise: GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 2 0 "Ada County Highway District ("ACHD")" shall mean The Ada County Highway District, established by referendum on May 25, 1971, pursuant to Title 40, Idaho Code, Chapters 13 and 14. "Alliance" shall mean the Ada County Growth Management Alliance which shall be a cooperative body of elected representatives of cities, County, ACHD and ITD in order to carry out the purposes of this MOU. "Board" shall mean the Mayor of each City and one Council Member from each City, the Chairman and one member of the County Commission, the President and one member of the ACHD Commission, and the ITD District 3 Engineer and the District 3 member of the ITD Board. "City" shall mean a municipality located within Ada County. "Cities" refers collectively to any or all of the following cities: City of Boise, City of Eagle, City of Garden City, City of Kuna, City of Meridian, or the City of Star. "County" shall mean Ada County, Idaho. "Idaho Transportation Department ("ITD")" shall mean the state agency responsible for statewide transportation planning in Ada County. More specifically, ITD shall mean representatives from District 3. "Member Agency" shall mean a public agency that is a party to or subsequently becomes a party to this MOU. The phrase "Member Agencies" refers collectively to all of these jurisdictions which are a party to this MOU. "Regional Problem" shall mean a problem that is common to two or more governmental units, the solution of which evidently will not or cannot be achieved by governmental agencies acting independently of each other, or which cannot be achieved as economically as when acting cooperatively. SECTION 3. VOLUNTARY MEMBERSHIP. Qualifications All Cities within Ada County, as well as Ada County, ACRD, and ITD shall be eligible for membership in the Alliance, subject to the following provisions: 1. Execution of a Resolution to become affiliated with the Alliance. 2. Payment of annual assessments, as provided herein. Any City, ACRD, Ada County, and ITD may become a member after the initial formation of the Alliance, upon submission of an executed Resolution to become affiliated with the Alliance and upon payment of their annual dues. GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 3 • • SECTION 4. DURATION, WITHDRAWAL, AND TERMINATION Duration The duration of the Alliance shall be perpetual except as affected by the termination provisions provided hereinafter. Withdrawal Any Member Agency may withdraw from the Alliance at anytime upon giving written notice to the Board. Any assessment of monies paid by a withdrawing member shall be retained by the Alliance. Termination The Alliance may be dissolved, and this MOU under which it is organized terminated, by a vote of a majority of the membership of the Alliance at a special meeting called for the purpose of termination for which at least 45 days written notice has been given to all Member Agencies. The Alliance shall dissolve and the MOU under which it is organized terminated if a majority of the eligible members withdraw from the Alliance. Upon dissolution of the Alliance and termination of the MOU upon either method herein provided, all property of the Alliance shall be returned to the Alliance in proportion to the assessments paid to the Alliance. SECTION 5. MEETINGS The Board shall meet at least six (6) times a year. Additional meetings shall be held upon the call of the President of the Alliance, or upon the call of one-fourth the members of the Board. Fourteen (14) days written notice of both regular and special meeting of the Board shall be sent to each Board member, and to other elected and appointed officials whose participation in these meetings will serve the interests of the people of Ada County. The Notice should be accompanied with an agenda of the subject matter to be considered at the meeting. Special Committees may be created on the vote of the majority of the Member Agencies. A record of the meetings, hearings, studies, findings, and recommendations taken shall be maintained by the Secretary. All meetings and records shall be open to the public and the public shall be afforded a designated opportunity at each Board meeting to provide public input. SECTION 6. POWERS AND DUTIES OF THE BOARD The Board shall have the powers and duty to: GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 4 1. Recommend policies and programs for study, sponsorship or implementation by the Board and its individual members. 2. Review the proposed budget and assessments schedules. 3. Appoint members of each Member Agency to perform the functions of the Alliance, either on a temporary basis, or a continuing basis. 4. Appoint a special committee(s) to study specific problems, programs, or other regional issues. 5. Review all regional problems, programs, and proposals properly to come before it; review all studies, reports, and recommendations of special committees of the Board; and promulgate policies and procedures for the solution of problems, or to present such problems to each Member Agency with or without comments or recommendations. 6. A full report of the financial transactions and other activities of the Alliance. 7. Direct that the Alliance may also become associated with the Metropolitan Planning Organization ("COMPASS") and the Regional Public Transportation Authority ("Valley Regional Transit"), enter into agreements or contracts with COMPASS or Valley Regional Transit in order to more fully carry out the purposes of the Alliance. 8. Transfer funds within the total budget amount in order to meet the unanticipated needs or changed situations. 9. Contract in the name of the Alliance with the federal government, state, local governments and consultants for the provision and receipt of planning services and for other proper purposes. 10. Seek and accept grant-in-aid on behalf of the Alliance. SECTION 7. VOTING Voting on the Board shall be conducted in the following manner: 1. A majority of the members of the Board shall constitute a quorum. 2. The affirmative vote of a majority of those present shall be required to pass recommendations or take action by the Alliance. GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 5 3. Voting on the Board may be either by voice or roll call vote. A roll call vote shall be conducted upon the demand of five (5) members present, or at the discretion of the presiding officer. 4. The affirmative vote of not less than a majority of the Board shall be required in order to appoint or remove the President. SECTION 8. OFFICERS, ELECTION, AND VACANCIES Officers of the Alliance shall consist of a President, Vice -President, and a Secretary - Treasurer. The appointment of the President, Vice -President and Secretary shall occur on an automatic alphabetic rotational and succession basis between the Member Agencies. The Vice President shall succeed the President in office and that the Secretary/Treasurer shall succeed the Vice President. The appointment of the new Secretary/Treasurer shall automatically be the Member Agency that is next in alphabetic order. The initial election of a President, Vice -President and Secretary/ Treasurer shall be ratified by the Board as a first item of business upon the effective date of the Alliance. 2. In the instance that the President, Vice President or Secretary/Treasurer shall ceased to be a Board member, or that the Board member prefers to no longer serve as an officer, the Member Agency represented by the officer shall appoint a new Board Member to continuing serving as officer for the balance of the unexpired term. 4. A vacancy shall immediately occur in the office of the President, Vice -President or Secretary/Treasurer upon their resignation or death of the person holding such an office, or upon their ceasing to be an elected official. Upon a vacancy occurring in the office of President, Vice -President or Secretary/Treasurer, the represented Member Agency shall select an elected official as a replacement to service the balance of the unexpired term. 5. Terms of the President, Vice -President and Secretary -Treasurer shall be for one (1) year ending December 31. SECTION 9. POWERS AND DUTIES OF OFFICERS The powers and duties of officers shall be as follows: The President shall be the Chairman of the Board and shall preside at all Board meetings. The President shall be responsible to carry out the decisions and recommendations of the Board and administer the affairs of the Alliance. The GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 6 • a President shall be responsible for the preparation of agendas and for the conduct of the affairs of the Alliance. 2. The Vice -President shall assist the President in administering the affairs of the Alliance and serve as the presiding officer in the President's absence. 3. The Secretary/Treasurer shall also assist the President in administering the affairs of the Alliance, and shall be responsible for keeping minutes, records, and finances of the Alliance. SECTION 10. EXECUTIVE SECRETARY The Executive Secretary shall be an administrative assistant to the Board. The Executive Secretary shall be a staff representative of the Member Agency in which the Secretary/Treasurer represents. The Executive Secretary's appointment and duties shall transfer to each successive change in the Secretary/Treasurer office. The powers and duties of the Executive Secretary are: 1. Annually prepare and present a proposed budget consistent with the Board direction. 2. To assist the Secretary/Treasurer in performing all the administrative affairs of the Alliance, including but not limited to, keeping minute, records, and finances of the Alliance. Executive Secretary shall be responsible for the administration of the Alliance, including arranging facilities for meetings, notifying meetings, bookkeeping, coordinating consultant(s) work, and other duties that are provided by this Agreement. The Executive Secretary may perform such additional duties as may be assigned by the Board. SECTION 11. FINANCES The fiscal year of the Alliance shall commence on October 1St The budget of the Alliance shall be submitted to the Board by the President on or before the first Friday in June. The annual budget and assessment schedule for the following fiscal year shall be adopted at the July meeting of the Board. Each year, the membership assessment shall for members of the Alliance shall be in amounts sufficient to provide funds required by the budget. The amount of each member's assessment shall be determined in accordance to approved budget divided equally by the number of members in the Alliance. Any member of the Board whose annual assessement has not been paid by November 1 following the beginning the fiscal year shall not be entitled to vote in any subsequent meetings, until such assessment is paid. SECTION 12. AMENDMENTS GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 7 Amendments to this MOU may be proposed by Board Member. Each proposed amendment shall be forwarded t each member jurisdiction at least thirty days prior to the scheduled Board meeting at which time the proposed amendment will be considered by the Board and voted upon. A two-thirds majority of the qualified Board members present at the meeting is required to adopt an amendment to this MOU. If, within sixty days after the adoption of any amendment, one-third or more of the qualified members of the Board protest such amendment, it shall automatically be suspended until the next Board meeting, when it shall be taken up for reconsideration and vote, as in the first instance. SECTION 13 EFFECTIVE DATE This MOU shall become effective immediately upon presentation to the Ada County Highway District of a Resolution adopting affiliation with the Alliance from four or more jurisdictions eligible for membership in the Alliance. APPROVED this day of , 2008. ADA COUNTY BOARD OF COMMISSIONERS Fred Tilman, Chairman, Board of Commissioners ATTEST: J. David Navarro, Ada County Clerk CITY COUNCIL OF CITY OF BOISE David H. Bieter, Mayor ATTEST: Annette P. Mooney, City Clerk GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 8 CITY COUNCIL OF CITY OF EAGLE Phil Bandy, Mayor ATTEST: Sharon Bergmann, City Clerk CITY COUNCIL OF CITY OF GARDEN CITY John Evans, Mayor ATTEST: Pam Thomason, City Clerk CITY COUNCIL OF CITY OF KUNA LE ATTEST: Lynda Burgess, City Clerk J. Scott Dowdy, Mayor GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 9 CITY COUNCIL OF CITY OF MERIDIAN Tammy de Weerd, Mayor ATTEST: Will Berg, City Clerk CITY COUNCIL OF CITY OF STAR Nathan Mitchell, Mayor ATTEST: Cathy Ward, City Clerk ADA COUNTY HIGHWAY DISTRICT Carol A. McKee, President ATTEST: Susan Slaughter, District Clerk/Secretary GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - 10 IDAHO TRANSPORTATION DEPARTMENT Lo Pamela Lowe, Director ATTEST: Tammie Jauregui, Management Assistant GROWTH MANAGEMENT ALLIANCE - MEMORANDUM OF UNDERSTANDING - I I s SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO, A NONPROFIT ASSOCIATION THIS AGREEMENT is entered into this 15* day of November,1999, by and among the following public agencies: Ada County whose address is 650 Main Street, Boise ID 83702; Ada County Highway District whose address is 318 E. 370' St., Garden City, ID 83714; City of Boise whose address is 150 N. Capitol Blvd. Boise, ID 83702, City of Eagle whose address is 310 E. State, Eagle, ID 83616, City of Garden City whose address is 201 E. 500i, Garden City, ID 83714, City of Kuna whose address is 329 W. P., Kuna, ID 83634, City of Meridian whose address is 33 E. Idaho, Meridian ID 83642, and City of Star whose address is Star, ID 83669. 1. TITLE OF AGREEMENT: This Agreement shall be known and referred to as the "Second Restated And Amended Joint Powers Agreement and Articles of Reformation and Organization Of The Community Planning Association of Southwest Idaho, a Nonprofit Association." 2. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 2.1 "Ada County", means and refers to Ada County, a party to this Agreement, which is a governmental subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 650 Main Street, Boise ID 83702. 2.2 "Ada County Highway District" means and refers to the Ada County Highway District, a party to this Agreement, which is a governmental subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 318 E. 37' St., Garden City, ID 83714. 2.3 "Association" means and refers to the Community Planning Association of Southwest Idaho, a Nonprofit Association formed pursuant to this agreement. 2.4 'Board" means and refers to the Board of Directors of the Community Planning Association of Southwest Idaho, a Nonprofit Association. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 1 0 2.5 "Boise" means and refers to the City of Boise, a party to this Agreement, which is a municipal corporation and government subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 150 N. Capitol Blvd. Boise, ID 83702. 2.6 "COMPASS" means and refers to the Community Planning Association of Southwest Idaho, a Nonprofit Association formed pursuant to this agreement. 2.7 "Countywide highway district" means and refers to a single countywide highway district organized pursuant to Chapter 14, Title 40, Idaho Code or any re -codifications and/or amendments of the same. 2.8 "Eagle", means and refers to the City of Eagle, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 310 E. State, Eagle, ID 83616. 2.9 "Equipment" means, refers to, and includes all that equipment described in Exhibit A, attached hereto, and by this reference incorporated herein as if set forth at length. 2.10 "Executive Director" means and refers to the Executive Director of the Community Planning Association of Southwest Idaho, a Nonprofit Association. 2.11 "Fiscal Year" means and refers to that certain twelve-month period of time within which budgets are calculated, expenditures are made, and tax and other revenues are collected, as established by state law for the parties, which at this time commences October 1st and ends on September 30th of the following calendar year. 2.12 "Garden City" means and refers to the City of Garden City, a party to this Agreement, which is a municipal corporation and political subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 201 E. 500i, Garden City, ID 83714. 2.13 "General Member" means and refers to a General Member of the Community Planning Association of Southwest Idaho, a Nonprofit Association. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE CONEV1U1%= PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 2 2.14 "Initial Party" means and refers to the initial parties to this agreement being the Cities of Boise, Eagle, Garden City, Kuna, Meridian, and Star and the Ada County Eighway District, and Ada County. 2.15 "Kona" means and refers to the City of Kuna, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho whose address is 329 W. P., Kuna, ID 83634. 2.16 "Meridian" means and refers to the City of Meridian, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho whose address is 33 E. Idaho, Meridian, ID 83642. 2.17 "Parties" means and refers to any party to this agreement and shall also mean and refer to subsequent parties as members of the Community Planning Association of Southwest Idaho, a Nonprofit Association that is formed by the provisions of this agreement. 2.18 "Planning Services" means and refers to coordination and planning activities such as the preparation, review and recommendation of plans, policies and programs which may include, but are not limited to air and water quality, economic development, emergency management, land use, mapping and geographic information systems, population and employment, public services, facilities and utilities, recreation, parks and open space; and transportation for any Public Agency which is entitled to those services as provided in this agreement. 2.19 "Public Agency" means any city or political subdivision of the state of Idaho, including, but not limited to cities, counties, school districts, highway districts; and instrumentalities of counties, cities or any political subdivision created under the laws of the State of Idaho; any agency of the State of Idaho; and any city or political subdivision of any State within the United States of America. 2.20 "Real property" means and refers to certain parcels of real property no matter where located together with the improvements thereon. 2.21 "Special Purpose Member" means and refers to a Special Purpose Member of the Community Planning Association of Southwest Idaho, a Nonprofit Association. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 3 0 • 2.22 "Subsequent Party" means and refers to any public agency that becomes a general member of COMPASS which is not an initial party. 2.23 "Star" means and refers to the City of Star, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho whose address is Star, Idaho 83669. 3. RECITALS: 3.1 Powers and Intentions of Parties 3.1.1 WHEREAS, there exists that certain Amended and Restated Articles of Agreement of the Ada Planning Association, to which the parties to this agreement are parties; and 3.1.2 WHEREAS it is the intent and purpose of the parties to continue and amend and restate the Amended and Restated Articles of Agreement of the Ada Planning Association to the provisions of this agreement which shall amend and supersede the provisions of the Amended and Restated Articles of Agreement of the Ada Planning Association; and 3.1.3 WHEREAS, it is the intent and purpose of the parties to reform and restate the legal organizational agreement governing the formation and operation and name of the Ada Planning Association to provide for its separate legal entity status as a nonprofit association in accordance with the provisions of Chapter 7 of Title 53 Idaho Code, and to rename it the Community Planning Association of Southwest Idaho, a Nonprofit Association; and 3.1.4 WHEREAS, it is the intent and purpose of the parties to exercise their powers and authority jointly in accordance with the provisions of Idaho Code " 67-2326 - 67-2330; and 3.1.5 WHEREAS, by the provisions of Chapter 65 of Title 67 Idaho Code, the parties have certain planning duties and responsibilities and authority, and it is recognized depending on the party and the authority provided to that party by the Idaho Legislature all are in need of Planning Services; and SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 4 3.1.6 WHEREAS, increasing interdependence among local governments of southwest Idaho has made it advisable to coordinate certain local government planning functions throughout the region; and 3.1.7 WHEREAS, the Parties wish to make the most efficient use of their powers by cooperating to their mutual advantage in coordinating local government planning functions; and 3.1.8 WHEREAS, there is a demonstrated need for a regional planning and cooperative organization in southwest Idaho to provide a forum for discussion and study of area problems of mutual interest and concern and to facilitate the development of policies, actions, and recommendations for the solution of such problems; and 3.1.9 WHEREAS, it is the desire of the Parties that constructive and workable policies and programs for meeting the common and individual problems and concerns of the various public agencies within southwest Idaho will be most effectively and expeditiously developed by regular meetings of cities, counties, school districts, highway districts and other political subdivisions, together with other agencies and entities concerned with particular problems, in a regional, voluntary and cooperative association dedicated to the study and solution of these problems; and 3.1.10 WHEREAS, it is the desire of the Parties to establish generalized policies and comprehensive regional plans, while concurrently providing that each member public agency retain the authority to adopt and implement the detailed plans within its own jurisdictional area in coordination with all of the members for the highest good of the citizens of the region; and 3.1.11 WHEREAS, public agencies in southwest Idaho have in common the responsibility for the general welfare of the public to study, discuss and recommend policies for the solution of area problems of direct concern to the performance of their constitutional and statutory powers and responsibilities, and have the right to jointly exercise these powers and responsibilities and expend public funds for these purposes. NOW THEREFORE, in consideration of the foregoing recitals, considerations and purposes, the parties covenant and agree as follows: SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 5 4. INCORPORATION OF RECITALS: 4.1 That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 5. DURATION: 5.1 Term: This Agreement is perpetual unless terminated or dissolved as herein provided. 6. ARTICLES OF REFORMATION AND ORGANIZATION OF A NONPROFIT ASSOCIATION: The Ada Planning Association Amended and Restated Articles of Agreement are hereby further amended and reformed and organized as a separate legal entity as a nonprofit association under the provisions and authority of Chapter 7 of Title 53 Idaho Code' which is organized as follows: 6.1 The Parties, acting as the organizers of a nonprofit association under the Uniform Unincorporated Nonprofit Association Act, adopt the following Articles of Organization for such nonprofit association: 6.1.1 Name: The name of the nonprofit association is the Community Planning Association of Southwest Idaho, a Nonprofit Association. 6.1.2 Nonprofit Association: This Association is a nonprofit association organized and existing under the Uniform Unincorporated Nonprofit Association Act of the State of Idaho, presently codified at chapter 7 of Title 53 Idaho Code. 6.1.3 Purposes: The purposes for which this association exists are: A. Purpose: To conduct and/or coordinate various planning services, activities and functions of and for the parties which may include the preparation, review and/or recommendation of plans, policies and programs related to planning and regulatory responsibilities for: 'Note: for purposes of I.C. ' 53-701(1) these Articles shall also be considered rules or practices of organization. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 6 • 1. Air and water quality; 2. Economic development; 3. Emergency management; 4. Land use, mapping and geographic information systems; 5. Population and employment; 6. Public services, facilities and utilities; 7. Recreation, parks and open space; 8. Transportation; and 9. Such other purposes and authority as are consistent with the conduct of planning services for members or in the pursuit and/or performance of cooperative agreements for regional planning as hereinafter provided. B. Authority to Enter Into Cooperative Agreements for Regional Planning: 1. The Association, upon authorization of the Board, may enter into agreements with counties, municipalities, and political subdivisions in southwest Idaho for the purpose of jointly exercising the powers of the Association set forth herein, so long as the purpose of the joint action will, in the judgment of the Board, further the purposes of this Joint Powers Agreement. 2. The Association shall have the authority to manage or administer contracts with agencies of the federal government and other providers of funding when acting jointly with other government entities under this Section. 3. The purpose of any cooperative agreement authorized under this Sub-secti6n shall be to permit the Association to address problems of a regional nature in southwest Idaho, but which may transcend County boundaries, to facilitate joint planning on a regional level and to provide for the administration of contracts with the Federal government or other funding sources for regional planning. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COM14UNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 7 C. This association shall also be considered an unincorporated association as defined in Idaho Code' 6-1601(6) and which association is organized and exists exclusively for nonprofit purposes and for the purpose of bestowing benefits upon the community at large, and no part of the net income, if any, of this association shall be distributed to its members, directors or officers. 6.1.4 Initial Registered Office and Agent: The address of the registered office of this nonprofit association is 413 W. Idaho Street, Boise, Idaho 83702, and the name of the nonprofit association's initial registered agent at such address is Clair M. Bowman, Executive Director. The Board may redesignate the regular office and agent from time to time as it sees fit. 6.1.5 Dissolution Provisions: In the event this nonprofit association has been inactive for three (3) years or longer, the last General Members who were General Members in good standing during the last calendar year of activity shall for purposes of this section appoint members to the Board to complete dissolution of this Association in accordance with the following: The Association shall continue its existence but may not carry on any activities except those appropriate to wind up and liquidate its affairs which includes: A. To preserve and protect association assets and to minimize its liabilities; B. To discharge or make provision for discharging association liabilities and obligations; C. To dispose of association properties that will not be distributed in kind; D. To return, transfer or convey assets held by the association upon a condition requiring return, transfer or conveyance, which condition occurs by reason of the dissolution, in accordance with such condition; E. To transfer, subject to any contractual or legal requirements, association assets as provided in or authorized by this agreement and bylaws; F. If no provision has been made for distribution of assets on dissolution, it may transfer, subject to any contractual or legal requirement, association assets to the last General member/s SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COI UMUNTTY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 8 9 who were in good standing during the last calendar year the association was active; and G. Doing every other act necessary to wind up and liquidate its assets and affairs. H. Dissolution of the association does not: 1. Transfer title to the association=s property; 2. Subject the directors or officers to standards of conduct different from those prescribed in sections 30-3-80 and 30-3-85, Idaho Code; 3. Change quorum or voting requirements for its board or members; change provisions for selection, resignation or removal of its directors or officers or both; or change provisions for amending its bylaws; 4. Prevent commencement of a proceeding by or against the association in its association name; 5. Abate or suspend a proceeding pending by or against the association on the effective date of dissolution; or 6. Terminate the authority of the registered agent. 6.1.6 Membership: The types and classes of membership of this Association shall be as follows: A. Eligibility: Only public agencies as defined in I.C. 4167-2327 or any re -codifications and/or amendments of the same shall be allowed to become members of the Association. B. Establishing Membership: In order to become a member a public agency shall submit an application to the Board of Directors which shall set forth its willingness to pay the assessment provided for that public agency and in the case of application for General membership that the public agency is willing to become a party to this agreement. A public agency then becomes a member by approval of the Board of Directors, and the payment of the initial assessment and, in the case of General Membership, upon that public agency entering into this agreement. C. Initial Members: The initial members of this nonprofit association are the parties to this agreement and include: Cities of Boise, Eagle, Garden City, Kuna, Meridian, and Star and the Ada County Highway District, and Ada County and all initial members are for all purposes of this Agreement General Members. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 9 0 D. General Members: Only public agencies that are either an incorporated city, a county, or a countywide highway district may be general members. There shall be various classes of General Member, which include: 1. Class 1: General Members which are a county or General Members which are an incorporated city with a current population greater than 100,000 according to the most recent population estimate adopted by the Board. 2. Class 2: General Members that are an incorporated city with a current population greater than 25,000 and less than 100,000 according to the most recent population estimate adopted by the Board. 3. Class 3: General Members which are an incorporated city with a current population of 25,000 or fewer according to the most recent population estimate adopted by the Board. 4. Class 4: General Members that are a countywide highway district. E. Special Purpose Members: Public agencies that do not qualify to be General Members may request to become Special Purpose Members. Special Purpose Members have all rights of membership except each such member shall only be entitled to one member on the Board of Directors. F. Ex Officio Members: Public agencies that do not qualify to be General Members may become non-voting Ex Officio Members. Ex Officio Members shall have only those rights as authorized by the Board of Directors. G. Membership Dues: Membership dues for General Members shall be set annually by the Board as a per capita fee applied to all General Members. Membership dues for Special Purpose Members and Ex Officio members shall annually be determined by the Board. 1. For purposes of this section, population for cities and counties shall be one hundred percent (100%) of their most current population estimates as adopted by the Board. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE CONEVIUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 10 LA 0 2. For purposes of this section, population for countywide highway districts shall be sixty-five percent (65%) of their most current population estimates as adopted by the Board. H. Termination of Membership: Any membership shall be terminated upon Notice of Withdrawal to the Board given on or before September 1st, effective October 1st of any calendar year and/or upon the failure of a member to pay assessment as authorized by the board in the adoption of the budget. Such event shall terminate the membership and shall be a withdrawal from this agreement in the case of a general member. 6.1.7 Board of Directors: A. The business of this nonprofit association shall be managed by a Board of Directors and the number of voting directors shall equal the number of director representatives there are for General and Special Purpose Members as herein provided for. B. The Voting Directors are the only members with a right to vote on any and all questions submitted to the Board of Directors and shall be selected and elected by the following process: C. General Members 1. Class 1 General Members shall each select 3 Voting Board Members. 2. Class 2 General Members shall each select 2 Voting Board Members. 3. Class 3 General Members shall each select 1 Voting Board member. 4. Class 4 General Members shall each select 3 Voting Board Members. Any commissioner not elected as a Voting Board Member is hereby granted non-voting Ex Officio Membership. 5. Voting Board Members shall be selected by the appointing General Member and any vacancy shall be filled by the appointing General Member in a timely manner. It is strongly preferred but not required that Board Members be an elected official of the General Member. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 11 9 0 D. Special Purpose Members 1. Special Purpose Members shall each select one Voting Board Member. 2. Voting Board Members shall be selected by the appointing Special Purpose Member and any vacancy shall be filled by the appointing Special Purpose Member in a timely manner. It is preferred but not required that Special Purpose Member Board Members be an elected official of the Special Purpose Member. E. Alternate Members 1. Each General Member and Special Purpose Member may also select one or more Alternate Board Member(s) to serve in the absence of an elected Board member. 2. General Members and Special Purpose Members shall provide evidence of the appointment of their Board of Directors Member and Alternate Director(s) to the Executive Director who shall keep records of the Board of Directors election. Directors and Alternate Directors who are not elected officials are appointed subject to approval by the Board. F. Each voting or non-voting Member of the Board of Directors shall serve without compensation from the Association and at the pleasure of the appointing Member. G. Organization of Board of Directors: 1. The Board of Directors shall have an annual meeting at the principal office of the Association on the third Monday of January in each year, beginning with the year 2000, or at such other time as the Board shall announce at least thirty (30) days in advance, for the purpose of electing officers and for the transaction of such other business as may come before the Board. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE CON AUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 12 0 2. Notice of the annual meeting shall be given to all Directors of the Board by mail and/or by phone and/or any other method reasonably calculated to give notice to the Board members, and fourteen (14) days in advance of the annual meeting. H. Officers of the Board of Directors: 1. The business of this nonprofit association as authorized by the Board of Directors shall be managed by Officers of the Board of Directors and the number of officers shall be four (4). 2. Manner of Selection. The Officers of the Board of Directors shall be selected and elected at the annual meeting of the Board and whose terms shall expire at the next annual meeting following their election and not until their respective successors are elected and qualified. 3. Officers. Officers may be appointed or elected to successive terms and the Officers elected shall be the following, to -wit: Chair, Chair -Elect, Vice -Chair and Secretary -Treasurer, who shall be voting members of the Board of Directors and who shall be elected by a majority vote of the Voting members of the Board of Directors. The duties and responsibilities of the Officers shall be those assigned to them by the Board of Directors. I. Quorum: Any Board meeting duly called requires a majority of the Voting Board of Directors to reach a quorum to transact business. J. Committees: The Board of Directors shall have authority to appoint committees of the Board and to establish special task forces, standing committees and steering committees composed of representatives as designated by the Board of Directors for consideration of general and specific problems assigned to it by the Board of Directors. Said representatives to task forces or committees shall be selected from the Board of Directors and other elected officials of the government entities of General SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 13 and/or Special Purpose Members, the boards and commissions of the respective members, the staffs of the respective members, private groups and organizations with a particular interest in the problem, and residents of southwest Idaho. Each committee representative may be reimbursed for expenses incurred in the performance of duties for the task force or committee, in addition to such daily allowance as the Association may hereinafter provide. K. Open Meeting Law: All Meetings of the Board of Directors shall be governed under the provisions of what is known as the "Open Meeting Law" including any amendments and/or re - codification of said law which is presently codified at I.C. 67- 2340-2345. 7- 2340-2345. L. Public Records: All records of the Association shall be maintained and provided and subject to disclosure under the provisions of the Public Records Law including any amendments and/or re -codification of said law which is presently codified at I.C. 9-337 through 9-347. 6.1.8 Bylaws: A. The power to make, alter, amend or repeal the bylaws of this association shall be vested in its voting Board members, and the bylaws may contain any provision for the regulation and management of the affairs of this association not inconsistent with this Agreement and the laws of the State of Idaho. Bylaws may be adopted and amended from time to time by two-thirds (2/3) vote of the Voting Members in attendance at a regularly scheduled meeting of the Board. B. Bylaws shall include specific definition of required committees and task forces. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE CONUALTNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 14 6.1.9 Initial Voting Board of Directors The names and agency affiliations of the persons constituting the initial Board of Directors and who are to serve until their successors are elected and qualify, are: NAME Glen Bentley Dave Bivens Brent Coles Robert Corrie Ted Ellis Paula Forney Anne Hausrath Sherry Huber Grant Kingsford Jack Kirtley Marlyss Mever-Routson Greg Nelson Roger Simmons Frank Walker Rick Yzaguirre 6.1.10 Initial Officers AGENCY City of Meridian Ada County Highway District City of Boise City of Meridian City of Garden City City of Boise City of Boise Ada County Highway District Ada County City of Star Ada County Highway District City of Kuna Ada County Ada County City of Eadle The names and addresses of the persons constituting the initial officers and who are to serve until the first annual meeting of the Board of Directors held under the provision of this Agreement are: TITLE NAME Chairman: Roger Simmons Vice Chairman: Sherry Huber Secretary -Treasurer Rick Yzaguirre 6.1.11 Work Program and Budget The Executive Director shall prepare annually a proposed Work Program and Budget for the ensuing fiscal year that shall be prepared and submitted to the Board of Directors for consideration on or before June 1 of the preceding fiscal year. The Board of Directors shall review the proposed Work Program and Budget and on or before the last regularly scheduled meeting of the Board in the SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 15 preceding fiscal year shall approve and adopt a program of work and budget for the next fiscal year, which budget shall set the assessment fee for all classes of General Members, for Special Purpose Members and Ex -officio Members. The basis upon which the assessment fee and/or contribution requirements of Members of all categories is determined shall be established and set forth in the Bylaws. 6.1.12 Executive Committee: The Board of Directors may appoint an executive committee of not fewer than Four (4) Directors which shall consist at a minimum of the Chairman, Chair -Elect, Vice Chairman and the Secretary/Treasurer to serve at its pleasure, to act for it with respect to specifically delegated functions as established and set forth in the Bylaws. 6.1.13 Planning Services: Each General or Special Purpose Member may request special services to be performed by the staff and/or any other employees or officers of the Association. Such services shall be provided pursuant to a specific contract executed between the particular member and the Association. Assessments shall be made upon those participating members that are directly benefited by the plan or project, according to said contract. The use of the employees of said participating member shall be taken into consideration when determining their respective share of said assessments. 6.1.14 Special Services or Projects: As each special service or project is considered for study, the Association shall determine how the study shall be financed and recommend to the General and/or Special Purpose Members involved that they finance the study, either by supplying cash or contributed services; and if the members involved accept the recommendations, the study shall proceed under the proposed financing. 6.1.15 Executive Director: The Board of Directors shall employ an Executive Director who shall be a non-voting Ex Officio Member of the Board and who shall be under the direction and control of the Board. The Executive Director serves at the pleasure of the Board and may be removed at any time by a two-thirds (2/3) majority vote of the Board. Said Executive Director is hereby empowered to employ staff as authorized in the approved Work Program and Budget and within the provisions of the Bylaws of the Association in accordance with the directives of the Board of Directors. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION -16 6.1.16 Existing Property Ownership: The initial Board shall cause all titled and/or recorded property whether real or personal that is an asset of "The Ada Planning Association" to be re -titled into the new name of "The Community Planning Association of Southwest Idaho, A Nonprofit Association" and all assets and liabilities of the same, including contract rights, and shall cause to be made and kept current a Statement of authority as to real property as is required by I.C. 153-705 or any re -codifications and/or amendments of the same. 6.1.17 Amendments: The power to amend this Agreement is expressly conferred upon the Voting Board of Directors and requires a two thirds (2/3) vote of the entire Voting Board of Directors. 7. GENERAL PROVISIONS: 7.1. This Agreement constitutes and contains the entire Agreement of the parties and supersedes and merges all other prior understandings or agreements between the parties on the subject of this Agreement, if any, whether oral or written; and 7.2. In the event any provision or section of this Agreement conflicts with applicable law, or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable and carried into effect; and 7.3. This Agreement shall be governed and interpreted by the laws of the State of Idaho; and 7.4 Captions appearing under the section number designations of this Agreement are for convenience only, and are not a part of this Agreement, and do not in any way limit of amplify the terms and provisions of this Agreement. 8. NOTICE: 8.1 All notices given pursuant to this Agreement or contemplated under this Agreement shall be given by certified mail, return receipt requested, postage prepaid, addressed to the proper party at the following addresses: SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 17 0 8.1.1 Ada County 650 Main Street, Boise ID 83702; 8.1.2 Ada County Highway District 318 E. 37th St., Garden City, ID 83714; 8.1.3 City of Boise 150 N. Capitol Blvd. P.O. Bog 500 Boise, ID 83701 8.1.4 City of Eagle 310 E. State, P.O. Bog 477 Eagle, ID 83616 8.1.5 City of Garden City 201 E. 50th, Garden City, ID 83714 8.1.6 City of Kuna 329 W. 3rd., P.O. Bog 13 Kuna, ID 83634 8.1.7 City of Meridian 33 E. Idaho, Meridian ID 83642 8.1.8 City of Star P.O. Bog 130, Star, ID 83669. 8.2 Any notice so given shall be deemed delivered, given served, or received on the date deposited in the United States mail or verified as received by Fax transmission. Any party may change the address or designee to who notices shall thereafter be given upon five (5) days prior written notice to the other party in the manner set forth in this section. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMITNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 18 9. SUBSEQUENT PARTIES: 9.1 It is anticipated that there will be Public Agencies joining as General Members of this Association who will be required to sign as parties to this agreement as a joint exercise of their powers and there shall be prepared a separate signature sheet for each such party, the original of which shall upon approval of the Board of Directors for admission as General Member be appended to this Agreement. 10. WITHDRAWAL OF PARTY: 10.1 In the event a General Member ceases to be a member as provided for herein the same shall be considered a withdrawing party and shall have no more legal interests in and to this association, including any interest in its dissolution, unless otherwise provided for herein specifically, but in the event the withdrawing party has any separate legal contract with the association the same shall not be affected by withdrawal unless such agreement specifically so provides. IN WITNESS WHEREOF, the parties have herein executed this Agreement and made it effective as hereinabove provided. _-! = s Ji _M_I By: Commissioner By: Commissioner By: Commissioner Dated: Dated: Dated: SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 19 ADA COUNTY HIGHWAY DISTRICT By: Dated: Commissioner By: Dated: Commissioner By: Dated: Commissioner CITY OF BOISE By: Dated: Mayor CITY OF EAGLE By: Dated: Mayor GARDEN CITY By: Dated: Mayor CITY OF KUNA By: Mayor Dated: SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE CONEVIUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 20 CITY OF MERIDIAN By: Dated: Mayor CITY OF STAR By: Mayor Dated: T:1900supsyslPolicleslCOMPASS Joint Powers Agreement Modified 6_18_2001.doc SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE CONEWUNITy PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 21 David H. Steter Mir Qty counco taresidwd David Eberle Council faro Tem Morymne Jordan `/anion t, 84terfeldt Elaine Clegg ,ala„ w Shealy rim Tibbs solse city Hall Thlyd Floor 150 K Capitol Boulevard M Ming Address e o. Box Soo Boise, Idaho 83701-o50o Phone 208/384.4422 ftm 208/384-4420 TDDIM 800/377-3529 Web wwwdiyofboise.org/mayor 0 Office of the Mayor February 8, 2008 Carol McKee, President Ada County Highway District 3775 Adams Street Garden City, ID 83714 Dear President McKee: RECEIVED FEB 12 2008 City of 1Vleridiart city C%k Offing We appreciate the opportunity to review the draft Memoran chi o�Understanding for the Ada County Growth Management Alliance. Although this first draft s jnessary administrative details, we believe that additional discussion and amendments are w 'arraited to fulfill the recommendations of the Urban Land Institute (ULI) study group's final report tc�ti HD. s`w At the initial Alliance organizational meeting -.partners generally supparted'the ULI's direction but expressed a strong desire for a mechanism the focused, meaningfW and lean. As we urge that our February 14 meeting focus primarily on the purpose of the Alllanr(Section 1 of the di�f} MOU) and the duties and powers of the Alliance Board (Section L' First, it is imperative that the=agreement reflect thy`I study group's recommendation that the Alliance provide for the sharing o€hnandnse and transports n lanning authority. Figures 2 and 3 on Page 25 of the ULI report (attached) prOV de a r&W, ha of the res ec e roles and responsibilities of the cities ACHD, and the Alliance with respect to coordi alio of land' "dans, development of ACHD's five year work plan and twenty year workrograman�ursuit of tra�asportation funding. The MOU must clearly articulate th>ttrose of the Alliance ant must'furtriescribe the collaborative framework for coordinating ]avid u'sb` plan J the flan ; + Y t sr>on capital nuuptYdvement program. v' -rte M�{-. Second,,,t�1ef duties and pow the Allianc �' d also warrant fiuther discussion, as this section of the draft MOLL ontains items can already l.accommodated through participation in COMPASS. We recommend tithe nutfawdrkttir�Alhance focus solely on the coordination of land use plans and the development fW11vr ear cap�tal'i npro- --e plan, and that the MOU reflect this undiluted mission The Citof Boise fiftk=rts the ULI's vision of a more effective land -use and transportation planning system for Aunty, a . -eved through collaboration, cooperation, and prudent use of taxpayer dollars. On February 1,gye,ho terve a robust discussion and arrive at a consensus on creating an Alliance that truly benefits I�r�citizens wf– serve. [SIGNATURE] David H. Bieter David Eberle Mayor Council President cc: J. Schweitzer, ACHD Steve Price, ACHD Alliance members Will Berg Page 1 of 1 From: Matt Stoll [MStoll@Compassldaho.org] Sent: Tuesday, February 12, 2008 2:13 PM To: Robert Simison; Will Berg Subject: MOU/JPA Comparison Attachments: Alliance MOU COMPASS JPA Comparision.doc; COMPASS Joint Powers Agreement Modified 6_18_2001.doc Robert and Will, Attached you will find a redline comparison of the Alliance MOU and COMPASS' JPA. I am also attaching our JPA. Let me know if you needed something else. Thanks. Matt 2/12/2008 SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO, A NONPROFIT ASSOCIATION THIS AGREEMENT is entered into this 15th day of November, 1999, by and among the following public agencies: Ada County whose address is 650 Main Street, Boise ID 83702; Ada County Highway District whose address is 318 E. 37th St., Garden City, ID 83714; City of Boise whose address is 150 N. Capitol Blvd. Boise, ID 83702, City of Eagle whose address is 310 E. State, Eagle, ID 83616, City of Garden City whose address is 201 E. 50th, Garden City, ID 83714, City of Kuna whose address is 329 W. 3rd., Kuna, ID 83634, City of Meridian whose address is 33 E. Idaho, Meridian ID 83642, and City of Star whose address is Star, ID 83669. 1. TITLE OF AGREEMENT: This Agreement shall be known and referred to as the "Second Restated And Amended Joint Powers Agreement and Articles of Reformation and Organization Of The Community Planning Association of Southwest Idaho, a Nonprofit Association." 2. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 2.1 "Ada County", means and refers to Ada County, a party to this Agreement, which is a governmental subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 650 Main Street, Boise ID 83702. 2.2 "Ada County Highway District" means and refers to the Ada County Highway District, a party to this Agreement, which is a governmental subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 318 E. 37th St., Garden City, ID 83714. 2.3 "Association" means and refers to the Community planning Association of Southwest Idaho, a Nonprofit Association formed pursuant to this agreement. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY P CANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 1 2.4 'Board" means and refers to the Board of Directors of the Community Planning Association of Southwest Idaho, a Nonprofit Association. 2.5 "Boise" means and refers to the City of Boise, a party to this Agreement, which is a municipal corporation and government subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 150 N. Capitol Blvd. Boise, ID 83702. 2.6 "COMPASS" means and refers to the Community Planning Association of Southwest Idaho, a Nonprofit Association formed pursuant to this agreement. 2.7 "Countywide highway district" means and refers to a single countywide highway district organized pursuant to Chapter 14, Title 40, Idaho Code or any re -codifications and/or amendments of the same. 2.8 "Eagle", means and refers to the City of Eagle, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 310 E. State, Eagle, ID 83616. 2.9 "Equipment" means, refers to, and includes all that equipment described in Exhibit A, attached hereto, and by this reference incorporated herein as if set forth at length. 2.10 "Executive Director" means and refers to the Executive Director of the Community Planning Association of Southwest Idaho, a Nonprofit Association. 2.11 "Fiscal Year" means and refers to that certain twelve-month period of time within which budgets are calculated, expenditures are made, and tax and other revenues are collected, as established by state law for the parties, which at this time commences October 1st and ends on September 30th of the following calendar year. 2.12 "Garden City" means and refers to the City of Garden City, a party to this Agreement, which is a municipal corporation and political subdivision, organized and existing pursuant to the laws of the State of Idaho, whose address is 201 E. 50th, Garden City, ID 83714. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 2 2.13 "General Member" means and refers to a General Member of the Community Planning Association of Southwest Idaho, a Nonprofit Association. 2.14 "Initial Party" means and refers to the initial parties to this agreement being the Cities of Boise, Eagle, Garden City, Kuna, Meridian, and Star and the Ada County Highway District, and Ada County. 2.15 "Kung" means and refers to the City of Kuna, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho whose address is 329 W. 3rd., Kuna, ID 83634. 2.16 "Meridian" means and refers to the City of Meridian, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho whose address is 33 E. Idaho, Meridian, ED 83642. 2.17 "Parties" means and refers to any party to this agreement and shall also mean and refer to subsequent parties as members of the Community Planning Association of Southwest Idaho, a Nonprofit Association that is formed by the provisions of this agreement. 2.18 "Planning Services" means and refers to coordination and planning activities such as the preparation, review and recommendation of plans, policies and programs which may include, but are not limited to air and water quality, economic development, emergency management, land use, mapping and geographic information systems, population and employment, public services, facilities and utilities, recreation, parks and open space; and transportation for any Public Agency which is entitled to those services as provided in this agreement. 2.19 "Public Agency" means any city or political subdivision of the state of Idaho, including, but not limited to cities, counties, school districts, highway districts; and instrumentalities of counties, cities or any political subdivision created under the laws of the State of Idaho; any agency of the State of Idaho; and any city or political subdivision of any State within the United States of America. 2.20 "Real property" means and refers to certain parcels of real property no matter where located together with the improvements thereon. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 3 2.21 "Special Purpose Member" means and refers to a Special Purpose Member of the Community Planning Association of Southwest Idaho, a Nonprofit Association. 2.22 "Subsequent Party" means and refers to any public agency that becomes a general member of COMPASS which is not an initial party. 2.23 "Star" means and refers to the City of Star, a party to this Agreement, which is a municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho whose address is Star, Idaho 83669. 3. RECITALS: 3.1 Powers and Intentions of Parties 3.1.1 WHEREAS, there exists that certain Amended and Restated Articles of Agreement of the Ada Planning Association, to which the parties to this agreement are parties; and 3.1.2 WHEREAS it is the intent and purpose of the parties to continue and amend and restate the Amended and Restated Articles of Agreement of the Ada Planning Association to the provisions of this agreement which shall amend and supersede the provisions of the Amended and Restated Articles of Agreement of the Ada Planning Association; and 3.1.3 WHEREAS, it is the intent and purpose of the parties to reform and restate the legal organizational agreement governing the formation and operation and name of the Ada Planning Association to provide for its separate legal entity status as a nonprofit association in accordance with the provisions of Chapter 7 of Title 53 Idaho Code, and to rename it the Community Planning Association of Southwest Idaho, a Nonprofit Association; and 3.1.4 WHEREAS, it is the intent and purpose of the parties to exercise their powers and authority jointly in accordance with the provisions of Idaho Code " 67-2326 - 67-2330; and 3.1.5 WHEREAS, by the provisions of Chapter 65 of Title 67 Idaho Code, SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 4 the parties have certain planning duties and responsibilities and authority, and it is recognized depending on the party and the authority provided to that party by the Idaho Legislature all are in need of Planning Services; and 3.1.6 WHEREAS, increasing interdependence among local governments of southwest Idaho has made it advisable to coordinate certain local government planning functions throughout the region; and 3.1.7 WHEREAS, the Parties wish to make the most efficient use of their powers by cooperating to their mutual advantage in coordinating local government planning functions; and 3.1.8 WHEREAS, there is a demonstrated need for a regional planning and cooperative organization in southwest Idaho to provide a forum for discussion and study of area problems of mutual interest and concern and to facilitate the development of policies, actions, and recommendations for the solution of such problems; and 3.1.9 WHEREAS, it is the desire of the Parties that constructive and workable policies and programs for meeting the common and individual problems and concerns of the various public agencies within southwest Idaho will be most effectively and expeditiously developed by regular meetings of cities, counties, school districts, highway districts and other political subdivisions, together with other agencies and entities concerned with particular problems, in a regional, voluntary and cooperative association dedicated to the study and solution of these problems; and 3.1.10 WHEREAS, it is the desire of the Parties to establish generalized policies and comprehensive regional plans, while concurrently providing that each member public agency retain the authority to adopt and implement the detailed plans within its own jurisdictional area in coordination with all of the members for the highest good of the citizens of the region; and 3.1.11 WHEREAS, public agencies in southwest Idaho have in common the responsibility for the general welfare of the public to study, discuss and recommend policies for the solution of area problems of direct concern to the performance of their constitutional and statutory SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 5 0 r powers and responsibilities, and have the right to jointly exercise these powers and responsibilities and expend public funds for these purposes. NOW THEREFORE, in consideration of the foregoing recitals, considerations and purposes, the parties covenant and agree as follows: 4. INCORPORATION OF RECITALS: 4.1 That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 5. DURATION: 5.1 Term: This Agreement is perpetual unless terminated or dissolved as herein provided. 6. ARTICLES OF REFORMATION AND ORGANIZATION OF A NONPROFIT ASSOCIATION: The Ada Planning Association Amended and Restated Articles of Agreement are hereby further amended and reformed and organized as a separate legal entity as a nonprofit association under the provisions and authority of Chapter 7 of Title 53 Idaho Codel which is organized as follows: 6.1 The Parties, acting as the organizers of a nonprofit association under the Uniform Unincorporated Nonprofit Association Act, adopt the following Articles of Organization for such nonprofit association: 6.1.1 Name: The name of the nonprofit association is the Community Planning Association of Southwest Idaho, a Nonprofit Association. 6.1.2 Nonprofit Association: This Association is a nonprofit association organized and existing under the Uniform Unincorporated Nonprofit Association Act of the State of Idaho, presently codified at chapter 7 of Title 53 Idaho Code. 'Note: for purposes of I.C. '53-701(1) these Articles shall also be considered rules or practices of organization. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 6 6.1.3 Purposes: The purposes for which this association exists are: A. Purpose: To conduct and/or coordinate various planning services, activities and functions of and for the parties which may include the preparation, review and/or recommendation of plans, policies and programs related to planning and regulatory responsibilities for: 1. Air and water quality; 2. Economic development; 3. Emergency management; 4. Land use, mapping and geographic information systems; 5. Population and employment; 6. Public services, facilities and utilities; 7. Recreation, parks and open space; 8. Transportation; and 9. Such other purposes and authority as are consistent with the conduct of planning services for members or in the pursuit and/or performance of cooperative agreements for regional planning as hereinafter provided. B. Authority to Enter Into Cooperative Agreements for Regional Planning: 1. The Association, upon authorization of the Board, may enter into agreements with counties, municipalities, and political subdivisions in southwest Idaho for the purpose of jointly exercising the powers of the Association set forth herein, so long as the purpose of the joint action will, in the judgment of the Board, further the purposes of this Joint Powers Agreement. 2. The Association shall have the authority to manage or administer contracts with agencies of the federal government and other providers of funding when acting jointly with other government entities under this Section. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 7 3. The purpose of any cooperative agreement authorized under this Sub -section shall be to permit the Association to address problems of a regional nature in southwest Idaho, but which may transcend County boundaries, to facilitate joint planning on a regional level and to provide for the administration of contracts with the Federal government or other funding sources for regional planning. C. This association shall also be considered an unincorporated association as defined in Idaho Code' 6-1601(6) and which association is organized and exists exclusively for nonprofit purposes and for the purpose of bestowing benefits upon the community at large, and no part of the net income, if any, of this association shall be distributed to its members, directors or officers. 6.1.4 Initial Registered Office and Agent: The address of the registered office of this nonprofit association is 413 W. Idaho Street, Boise, Idaho 83702, and the name of the nonprofit association's initial registered agent at such address is Clair M. Bowman, Executive Director. The Board may redesignate the regular office and agent from time to time as it sees fit. 6.1.5 Dissolution Provisions: In the event this nonprofit association has been inactive for three (3) years or longer, the last General Members who were General Members in good standing during the last calendar year of activity shall for purposes of this section appoint members to the Board to complete dissolution of this Association in accordance with the following: The Association shall continue its existence but may not carry on any activities except those appropriate to wind up and liquidate its affairs which includes: A. To preserve and protect association assets and to minimize its liabilities; B. To discharge or make provision for discharging association liabilities and obligations; C. To dispose of association properties that will not be distributed in kind; SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 8 D. To return, transfer or convey assets held by the association upon a condition requiring return, transfer or conveyance, which condition occurs by reason of the dissolution, in accordance with such condition; E. To transfer, subject to any contractual or legal requirements, association assets as provided in or authorized by this agreement and bylaws; F. If no provision has been made for distribution of assets on dissolution, it may transfer, subject to any contractual or legal requirement, association assets to the last General member/s who were in good standing during the last calendar year the association was active; and G. Doing every other act necessary to wind up and liquidate its assets and affairs. H. Dissolution of the association does not: 1. Transfer title to the association=s property; 2. Subject the directors or officers to standards of conduct different from those prescribed in sections 30-3-80 and 30-3-85, Idaho Code; 3. Change quorum or voting requirements for its board or members; change provisions for selection, resignation or removal of its directors or officers or both; or change provisions for amending its bylaws; 4. Prevent commencement of a proceeding by or against the association in its association name; 5. Abate or suspend a proceeding pending by or against the association on the effective date of dissolution; or 6. Terminate the authority of the registered agent. 6.1.6 Membership: The types and classes of membership of this Association shall be as follows: A. Eligibility: Only public agencies as defined in I.C. 167-2327 or any re -codifications and/or amendments of the same shall be allowed to become members of the Association. B. Establishing Membership: In order to become a member a public agency shall submit an application to the Board of Directors which shall set forth its willingness to pay the assessment provided for that public agency and in the case of application for General membership that the public agency is Willing to become a party to this agreement. A public agency SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 9 then becomes a member by approval of the Board of Directors, and the payment of the initial assessment and, in the case of General Membership, upon that public agency entering into this agreement. C. Initial Members: The initial members of this nonprofit association are the parties to this agreement and include: Cities of Boise, Eagle, Garden City, Kuna, Meridian, and Star and the Ada County Highway District, and Ada County and all initial members are for all purposes of this Agreement General Members. D. General Members: Only public agencies that are either an incorporated city, a county, or a countywide highway district may be general members. There shall be various classes of General Member, which include: 1. Class 1: General Members which are a county or General Members which are an incorporated city with a current population greater than 100,000 according to the most recent population estimate adopted by the Board. 2. Class 2: General Members that are an incorporated city with a current population greater than 25,000 and less than 100,000 according to the most recent population estimate adopted by the Board. 3. Class 3: General Members which are an incorporated city with a current population of 25,000 or fewer according to the most recent population estimate adopted by the Board. 4. Class 4: General Members that are a countywide highway district. E. Special Purpose Members: Public agencies that do not qualify to be General Members may request to become Special Purpose Members. Special Purpose Members have all rights of membership except each such member shall only be entitled to one member on the Board of Directors. F. Ex Officio Members: Public agencies that do not qualify to be General Members may become non-voting Ex Officio SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 10 Members. Ex Officio Members shall have only those rights as authorized by the Board of Directors. G. Membership Dues: Membership dues for General Members shall be set annually by the Board as a per capita fee applied to all General Members. Membership dues for Special Purpose Members and Ex Officio members shall annually be determined by the Board. 1. For purposes of this section, population for cities and counties shall be one hundred percent (100%) of their most current population estimates as adopted by the Board. 2. For purposes of this section, population for countywide highway districts shall be sixty-five percent (65%) of their most current population estimates as adopted by the Board. H. Termination of Membership: Any membership shall be terminated upon Notice of Withdrawal to the Board given on or before September 1st, effective October 1st of any calendar year and/or upon the failure of a member to pay assessment as authorized by the board in the adoption of the budget. Such event shall terminate the membership and shall be a withdrawal from this agreement in the case of a general member. 6.1.7 Board of Directors: A. The business of this nonprofit association shall be managed by a Board of Directors and the number of voting directors shall equal the number of director representatives there are for General and Special Purpose Members as herein provided for. B. The Voting Directors are the only members with a right to vote on any and all questions submitted to the Board of Directors and shall be selected and elected by the following process: C. General Members 1. Class 1 General Members shall each select 3 Voting Board Members. 2. Class 2 General Members shall each select 2 Voting SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 11 • 0 Board Members. 3. Class 3 General Members shall each select 1 Voting Board member. 4. Class 4 General Members shall each select 3 Voting Board Members. Any commissioner not elected as a Voting Board Member is hereby granted non-voting Ex Officio Membership. 5. Voting Board Members shall be selected by the appointing General Member and any vacancy shall be filled by the appointing General Member in a timely manner. It is strongly preferred but not required that Board Members be an elected official of the General Member. D. Special Purpose Members 1. Special Purpose Members shall each select one Voting Board Member. 2. Voting Board Members shall be selected by the appointing Special Purpose Member and any vacancy shall be filled by the appointing Special Purpose Member in a timely manner. It is preferred but not required that Special Purpose Member Board Members be an elected official of the Special Purpose Member. E. Alternate Members 1. Each General Member and Special Purpose Member may also select one or more Alternate Board Member(s) to serve in the absence of an elected Board member. 2. General Members and Special Purpose Members shall provide evidence of the appointment of their Board of Directors Member and Alternate Director(s) to the Executive Director who shall keep records of the Board of Directors election. Directors and Alternate Directors who are not elected officials are appointed subject to approval by the Board. F. Each voting or non-voting Member of the Board of Directors SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 12 shall serve without compensation from the Association and at the pleasure of the appointing Member. G. Organization of Board of Directors: 1. The Board of Directors shall have an annual meeting at the principal office of the Association on the third Monday of January in each year, beginning with the year 2000, or at such other time as the Board shall announce at least thirty (30) days in advance, for the purpose of electing officers and for the transaction of such other business as may come before the Board. 2. Notice of the annual meeting shall be given to all Directors of the Board by mail and/or by phone and/or any other method reasonably calculated to give notice to the Board members, and fourteen (14) days in advance of the annual meeting. H. Officers of the Board of Directors: 1. The business of this nonprofit association as authorized by the Board of Directors shall be managed by Officers of the Board of Directors and the number of officers shall be four (4). 2. Manner of Selection. The Officers of the Board of Directors shall be selected and elected at the annual meeting of the Board and whose terms shall expire at the next annual meeting following their election and not until their respective successors are elected and qualified. 3. Officers. Officers may be appointed or elected to successive terms and the Officers elected shall be the following, to -wit: Chair, Chair -Elect, Vice -Chair and Secretary -Treasurer, who shall be voting members of the Board of Directors and who shall be elected by a majority vote of the Voting members of the Board of Directors. The duties and responsibilities of the Officers SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 13 • 0 shall be those assigned to them by the Board of Directors. I. Quorum: Any Board meeting duly called requires a majority of the Voting Board of Directors to reach a quorum to transact business. J. Committees: The Board of Directors shall have authority to appoint committees of the Board and to establish special task forces, standing committees and steering committees composed of representatives as designated by the Board of Directors for .consideration of general and specific problems assigned to it by the Board of Directors. Said representatives to task forces or committees shall be selected from the Board of Directors and other elected officials of the government entities of General and/or Special Purpose Members, the boards and commissions of the respective members, the staffs of the respective members, private groups and organizations with a particular interest in the problem, and residents of southwest Idaho. Each committee representative may be reimbursed for expenses incurred in the performance of duties for the task force or committee, in addition to such daily allowance as the Association may hereinafter provide. K. Open Meeting Law: All Meetings of the Board of Directors shall be governed under the provisions of what is known as the "Open Meeting Law" including any amendments and/or re - codification of said law which is presently codified at I.C. 67- 2340-2345. 7- 2340-2345. L. Public Records: All records of the Association shall be maintained and provided and subject to disclosure under the provisions of the Public Records Law including any amendments and/or re -codification of said law which is presently codified at I.C. 9-337 through 9-347. 6.1.8 Bylaws: A. The power to make, alter, amend or repeal the bylaws of this association shall be vested in its voting Board members, and the bylaws may contain any provision for the regulation and SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 14 management of the affairs of this association not inconsistent with this Agreement and the laws of the State of Idaho. Bylaws may be adopted and amended from time to time by two-thirds (2/3) vote of the Voting Members in attendance at a regularly scheduled meeting of the Board. B. Bylaws shall include specific definition of required committees and task forces. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 15 i 6.1.9 Initial Voting Board of Directors C The names and agency affiliations of the persons constituting the initial Board of Directors and who are to serve until their successors are elected and qualify, are: NAME AGENCY Glen Bentley City of Meridian Dave Bivens Ada County Highway District Brent Coles City of Boise Robert Corrie City of Meridian Ted Ellis City of Garden City Paula Forney City of Boise Anne Hausrath City of Boise Sherry Huber Ada Count- Highway District Grant Kingsford Ada County Jack Kirtley City of Star Marlyss Meyer-Routson Ada County Highway District Greg Nelson City of Kuna Roger Simmons Ada County Frank Walker Ada Countv Rick Yzaguirre City of Eagle 6.1.10 Initial Officers The names and addresses of the persons constituting the initial officers and who are to serve until the first annual meeting of the Board of Directors held under the provision of this Agreement are: TITLE NAME Chairman: Roger Simmons Vice Chairman: Sherry Huber Secretary -Treasurer Rick Yzaguirre 6.1.11 Work Program and Budget The Executive Director shall prepare annually a proposed Work Program and Budget for the ensuing fiscal year that shall be prepared and submitted to the Board of Directors for consideration on or before June 1 of the preceding fiscal year. The Board of Directors shall review the proposed Work Program and Budget and SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO. A NON PROFIT ASSOCIATION - 16 ! 0 on or before the last regularly scheduled meeting of the Board in the preceding fiscal year shall approve and adopt a program of work and budget for the next fiscal year, which budget shall set the assessment fee for all classes of General Members, for Special Purpose Members and Ex -officio Members. The basis upon which the assessment fee and/or contribution requirements of Members of all categories is determined shall be established and set forth in the Bylaws. 6.1.12 Executive Committee: The Board of Directors may appoint an executive committee of not fewer than Four (4) Directors which shall consist at a minimum of the Chairman, Chair -Elect, Vice Chairman and the Secretary/Treasurer to serve at its pleasure, to act for it with respect to specifically delegated functions as established and set forth in the Bylaws. 6.1.13 Planning Services: Each General or Special Purpose Member may request special services to be performed by the staff and/or any other employees or officers of the Association. Such services shall be provided pursuant to a specific contract executed between the particular member and the Association. Assessments shall be made upon those participating members that are directly benefited by the plan or project, according to said contract. The use of the employees of said participating member shall be taken into consideration when determining their respective share of said assessments. 6.1.14 Special Services or Projects: As each special service or project is considered for study, the Association shall determine how the study shall be financed and recommend to the General and/or Special Purpose Members involved that they finance the study, either by supplying cash or contributed services; and if the members involved accept the recommendations, the study shall proceed under the proposed financing. 6.1.15 Executive Director: The Board of Directors shall employ an Executive Director who shall be a non-voting Ex Officio Member of the Board and who shall be under the direction and control of the Board. The Executive Director serves at the pleasure of the Board and may be removed at any time by a two-thirds (2/3) majority vote of the Board. Said Executive Director is hereby empowered to employ staff as authorized in the approved Work Program and SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 17 Budget and within the provisions of the Bylaws of the Association in accordance with the directives of the Board of Directors. 6.1.16 Existing Property Ownership: The initial Board shall cause all titled and/or recorded property whether real or personal that is an asset of "The Ada Planning Association" to be re -titled into the new name of "The Community Planning Association of Southwest Idaho, A Nonprofit Association" and all assets and liabilities of the same, including contract rights, and shall cause to be made and kept current a Statement of authority as to real property as is required by I.C. ' 53-705 or any re -codifications and/or amendments of the same. 6.1.17 Amendments: The power to amend this Agreement is expressly conferred upon the Voting Board of Directors and requires a two thirds (2/3) vote of the entire Voting Board of Directors. 7. GENERAL PROVISIONS: 7.1. This Agreement constitutes and contains the entire Agreement of the parties and supersedes and merges all other prior understandings or agreements between the parties on the subject of this Agreement, if any, whether oral or written; and 7.2. In the event any provision or section of this Agreement conflicts with applicable law, or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable and carried into effect; and 7.3. This Agreement shall be governed and interpreted by the laws of the State of Idaho; and 7.4 Captions appearing under the section number designations of this Agreement are for convenience only, and are not a part of this Agreement, and do not in any way limit of amplify the terms and provisions of this Agreement. 8. NOTICE: 8.1 All notices given pursuant to this Agreement or contemplated under this Agreement shall be given by certified mail, return receipt requested, postage prepaid, addressed to the proper party at the following addresses: SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 18 0 8.1.1 Ada County 650 Main Street, Boise ID 83702; 8.1.2 Ada County Highway District 318 E. 37th St., Garden City, ID 83714; 8.1.3 City of Boise 150 N. Capitol Blvd. P.O. Box 500 Boise, ID 83701 8.1.4 City of Eagle 310 E. State, P.O. Box 477 Eagle, ID 83616 8.1.5 City of Garden City 201 E. 50th, Garden City, ID 83714 8.1.6 City of Kuna 329 W. 3rd., P.O. Box 13 Kuna, ID 83634 8.1.7 City of Meridian 33 E. Idaho, Meridian ID 83642 8.1.8 City of Star P.O. Box 130, Star, ID 83669. 0 8.2 Any notice so given shall be deemed delivered, given served, or received on the date deposited in the United States mail or verified as received by Fax transmission. Any party may change the address or designee to who notices shall thereafter be given upon five (5) days prior written notice to the other party in the manner set forth in this section. SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 19 0 9• SUBSEQUENT PARTIES: 9.1 It is anticipated that there will be Public Agencies joining as General Members of this Association who will be required to sign as parties to this agreement as a joint exercise of their powers and there shall be prepared a separate signature sheet for each such party, the original of which shall upon approval of the Board of Directors for admission as General Member be appended to this Agreement. 10. WITHDRAWAL, OF PARTY: 10.1 In the event a General Member ceases to be a member as provided for herein the same shall be considered a withdrawing party and shall have no more legal interests in and to this association, including any interest in its dissolution, unless otherwise provided for herein specifically, but in the event the withdrawing party has any separate legal contract with the association the same shall not be affected by withdrawal unless such agreement specifically so provides. IN WITNESS WHEREOF, the parties have herein executed this Agreement and made it effective as hereinabove provided. ADA COUNTY By: Dated: Commissioner By: Dated: Commissioner By: Dated: Commissioner ' - SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 20 • ADA COUNTY HIGHWAY DISTRICT By: Dated: Commissioner By: Dated: Commissioner By: Dated: Commissioner CITY OF BOISE By: Mayor Dated: CITY OF EAGLE By: Mayor Dated: GARDEN CITY By: Dated: Mayor ' - CITY OF KUNA By: Mayor Dated: SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 21 0 CITY OF MERIDIAN By: Mayor CITY OF STAR By: Mayor Dated: Dated: r -I LJ T:1900supsyslPollcles%C0MPASS Joint Powers Agreement Modified 6 18 2001.doc SECOND RESTATED AND AMENDED JOINT POWERS AGREEMENT AND ARTICLES OF REFORMATION AND ORGANIZATION OF THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWESTERN IDAHO, A NON PROFIT ASSOCIATION - 22 0 • February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-F REQUEST Parks Department Status / Update Report AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • Down Town Tree replacement plan for 2008 5 — Tree wells replaced at Meridian City Hall 33 East Idaho Ave Concrete flat work square footage to be determined Brick replacement square footage to be determined Curbing replacement footage to be determined by ACHD 1 — Tree well at frontier Tire on Main street 1 — Tree well at Generations Plaza on Main street • 3 — Tree wells replaced at sites that do not have trees in them at present. 1 at hubcap annies 1 at All American Insurance at the corner of Main and State 1 at Generations Plaza at the corner of Main and Idaho Note: Some of these may change in priority based any new irrigation leaks discovered this fall or next spring. • 2007 tree replacement plan Location of trees planned to be replaced. 3 — Tree wells at the Old Town Library at 18 East Idaho Ave. 1050 square feet of concrete flat work 108 square feet of brick work i 2 — Tree wells at the Old Zamzows, Wild Cat Bakery at 611 North Main 32 square feet of concrete flat work 24 square feet of brick work — Tree well at 130 East Idaho Ave 72 square feet of concrete flat work 12 square feet of brick work 2 — Tree wells at the All American Insurance at 925 North Main 32 square feet of concrete flat work 24 square feet of brick work 2 — Tree wells at the flower place at 930 North Meridian 30 square foot of concrete flat work 24 square feet of brick work Note: The 3 trees boxes at the Old Town library have not been replaced. I am working with Shaun Wardle to see if he wants to bring this area up to the new street scape standards. I have another tree on main street that is causing a leak in the irrigation that our staff cannot repair. So we will have the contractor remove and replace it. It was one that was not expected for this year. 0 0 Down Town Tree Replacement Plan Priority 1 Replace trees that cause leaks in the irrigations system. When ever thy can not be repaired by park staff. This may cause a change from other areas where trees were scheduled to be replaced. Priority 2 Replace trees that cause sidewalk trip hazards. Or have raised areas of sidewalk ground of smooth to mitigate hazards. Priority 3 Replace and relocate trees to meet the new down town streetscape plan When the plan has implemented and budgeted by the City and MDC. Summary Based on 10 trees replaced per year. Evaluation of priority trees to be replaced for the next year is conducted each fall before water is shut down. City allocated funds to equal 30,000 per year. MDC funds allocated to equal 20,000 per year. Cost Breakdown per year Tree grates----------------------------------- 14,000 Labor and install---------------------------- 30,000 Trees----------------------------------------- 2,000 Traffic rated pull boxes-------------------- 3,000 Contingency--------------------------------- 1,000 Total ------- 50,000 Page 1 of 2 Tara Green From: Steve Siddoway Sent: Wednesday, February 06, 2008 8:49 AM To: Tammy de Weerd; Charlie Rountree; Will Berg; Tara Green Cc: Bill Nary; Diane Stewart; Elroy Huff, Colin Moss; David Zaremba Subject: 2/12 C/C Special Workshop Follow Up Flag: Follow up Flag Status: Green Mayor De Weerd, President Rountree, Will, and Tara, I have several discussion items I would like to bring forward to Council as updates: 1. Field Usage Scheduling 2. PAUHeroes Agreement Update 3. Heritage Ballfield Agreement Update 4. Meridian Youth Baseball Update 5. Champion Park Restitution Update 6. Splash Pad Solution Update 7. Kiwanis Shelter Update 8. Concessions Rental Ordinance 9 8th Street Bridge Update 10. Public Input Survey and Community Presentations It is a long list; there is a lot going on right now. Combined, I believe we would need 30-45 minutes. Would you like an update on these items during the workshop on the 12th? Just let me know your preference. Thank you, Steve From: Tara Green Sent: Wednesday, February 06, 2008 8:27 AM To: (kanee@meridiancity.org); (stecklis@meridiancity.org); (watterss@meridiancity.org); Abram Antonucci (antonuca@meridiancity.org); Anna Canning (canninga@meridiancity.org); Barb Shiffer (E-mail); Bill Nary (E- mail); Bill Parsons (parsonsb@meridiancity.org); Bruce Freckleton (E-mail); Craig Hood (E-mail); David Zaremba (zarembad@meridiancity.org); Diane Stewart (E-mail); Elroy Huff (E-mail); Jaycee Holman; Jeff Lavey (laveyj@meridiancity.org); Jennifer Veatch (veatchj@meridiancity.org); Joe Borton (JBorton@roselawgroup.com); Karie Glenn (E-mail); Kenny Bowers (E-mail); Kristy Vigil (E-mail); Len Grady (E-mail); Machelle Hill (E-mail); Michelle Albertson (E-mail); Peggy Gardner (gardnerp@meridiancity.org); Peter Friedman; Reta Cunningham (E- mail); Rick Clinton (E-mail); Robert Simison; Ron Anderson (andersor@meridiancity.org); Stacy Kilchenmann (E- mail); Steve Siddoway; Tammy de Weerd (deweerdt@meridiancity.org); Ted Baird (E-mail); Thomas Barry (barryt@meridiancity.org); Will Berg (E-mail) Subject: Draft Agenda for 2/12 C/C Special Workshop Comments / Additions / Recommendations? Deadline is Thursday, February 7, 2008 at 5:00 PM. 2n12008 f I C.6mm%�P� or- . ram RE FEB 12 2008 CA %OfAeridian 1offica A 1 1I_ OLLt lu AL anN i ! , lak,\(QS one --- — i_ 1 n 440 IA. ScoA Tf C, A.t CJS_ 0\ 1Kq SL�•iL-{�'��• \��_-���.... _,. �� ���_..-�-1-_reAc-, 6 eves T� ®f Meridian GLEN ALLEN, VIRGINIA r�/���t f ,r y-^' 1 p� E 1/j, ♦ F Z� t ( �r� � j , . NICK THINY DALLAS BlIRROL16ME TREVOR LEI6MTDN KYLE 6ARVIN CHASE PLACE MASON STIDHAH TYLER CLARE SHAWN WARD/AN CHASE HILLER ANDREW WALKER BEN CLARE JORDAN DECK TONY LUCHI TREVOR CHAHBL�RS MANA6ER: TRACE LEIGHTON COACH: JOHN THINY COAC/'t TERRY DECK I811X247' METAL 4 COLOR SIGN $52.50 .5HRS DESIGN TIME G 45.00 PER HR. $22.50 TOTAL: $75..00 February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12, 2008 APPLICANT ITEM NO. 4-G REQUEST Discussion of Draff 2009 - 2013 Five Year Work Plan AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Yagu a LJ Will Berg From: --- Matthew Ellsworth 12, 2008 5:26 PM February Sent: Tuesday, Will Berg To: Subject' Council Work Session o 2 12.pdf 1111 bring Attachments: CouncilMem _ ' scussion of the Five Year Work Plan Will, this evening. d out the attached memo to Council fou haver the 1it digitally as well. I will hand but I wanted to make sure that y hard copies, Thanks, Matt Ellsworth Associate City Planner Depa�ment Meridian Planning epar Zen 660 E. Watertower, Meridian, ID 83642 208.884.5533 9 January 28, 2008 MEMORANDUM TO: Mayor de Weerd City Council FROM: Matt Ellsworth CC: Pete Friedman Andrew O'Connor RE: FY 2009-2013 Five Year Work Plan Update 0 Cty of Meridian. i Cty Clerk Office ACHD is currently preparing the FY 2009-2013 Five Year Work Plan (FYWP). At a Pre - Commission Work Session on January 16, 2008, ACHD staff told the Commission that, after adjusting cost estimates, the 2009 and 2010 program years (based on the 2008-2012 FYWP) are over programmed by $4.6 million and $2.8 million respectively. Staff asked the Commission whether they should (1) balance the over programmed years or (2) accept this high level of over programmed funds and make necessary adjustments during the FY 2009-2010 budgeting process. The Commission directed staff to balance the 2009 and 2010 plan years. ACHD staff has since acted on the Commission's direction to balance the 2009 and 2010 plan years, and the results were released in the form of the 2009-2012 FYWP "Draft B" on Monday, February 11. The Commission decided to delay the adoption of the FYWP from January 23, 2008 until February 27, 2008 to allow time for the public and partner jurisdictions to review "Draft B" and provide feedback about possible delayed projects for consideration. The targeted date is also after the bid -opening date for East Park Center Bridge construction (February 19), which may impact the amount of money available in 2009 and 2010 (if bids come back different than engineer estimates). Planning Department . 660 E. Watertower Street, Suite 202, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org 9 • Page 2 In order to balance the 2009 and 2010 program years, "Draft B" proposes delaying the following projects in Meridian: • Pine and Linder Intersection: Construction delayed from 2010 to 2011. • Ustick and Ten Mile Intersection: Construction delayed from 2011 to 2013 to coincide with roadway construction (Ten Mile, Cherry to Ustick). • Eagle, Victory to Ridenbaugh: Construction delayed from 2009 to 2011. • Ten Mile, Cherry to Ustick: Construction delayed from 2010 to 2013. • Ten Mile and Amity Intersection: Construction delayed from 2010 to 2011. Additional projects proposed for delay include: • 30a` Extension, Fairview to State: • Cloverdale, Fairview to Ustick: • Cloverdale, Franklin to Fairview: • Fairview, Five Mile to Maple Grove: • Five Mile, Franklin to Fairview: • Franklin, Touchmark to Five Mile: • Hill Extension, Hwy 55/State Street: • 36a' St., Hill, and Catalpa: • Avenue D/E, Main/04a' St. (Kona): • Cloverdale and Ustick: • Hill, Plaza/State: • Maple Grove and Hackmore: Construction delayed from 2012 to PD. Construction delayed from 2011 to PD. Construction delayed from 2012 to UF. Construction delayed from 2011 to 2012. Construction delayed from 2010 to 2013. Construction delayed from 2009 to 2010. Construction delayed from 2010 to UF. Construction delayed from 2009 to PD. Construction delayed from 2012 to 2013. Construction delayed from 2011 to UF. Construction delayed from 2010 to PD. Construction delayed from 2010 to 2011. City staff and ACHD staff have discussed other possible scenarios that ACHD staff is looking into. Pending the outcome of those inquiries and the bid amounts for construction of East Park Center Bridge, additional adjustments are possible. Direction Requested Staff requests that officials review "Draft B," and provide staff with input to include in conversations with ACHD as final adjustments are made. Staff anticipates the following timeline for the update: February 13: ACHD Commission Workshop, "Draft B" finalized February 19: East Park Center Bridge bid openings February 19-26: Final adjustments and preparation for adoption February 27: Hearing and Commission Adoption Page 1 of 1 Will Berg From: Matthew Ellsworth Sent: Monday, February 11, 2008 8:54 AM To: Tammy de Weerd; David Zaremba Cc: Will Berg; Charlie Rountree; Robert Simison; Peter Friedman Subject: FYWP Attachments: CouncilMemo_1.28.doc; 2008-1-16 Meridian (2).pdf Mayor de Weerd and Councilman Zaremba, I spoke briefly to both of you about the FYWP last week, but I noticed that you are unable to attend tomorrow night's Council Workshop, which will have a follow-up discussion about the draft Plan. Last week you both indicated that you don't support any alternative for balancing the earlier years of the Plan that will further delay Ten Mile, Franklin to Cherry. Do you have any additional thoughts that you would like me to bring forward for tomorrow night's discussion? Thank you for your time, Matt Ellsworth Associate City Planner Meridian Planning Department 660 E. Watertower, Suite 202 Meridian, ID 83642 208.884.5533 2/11/2008 C� January 28, 2008 ITi ;"►D TO: Mayor de Weerd City Council FROM: Matt Ellsworth CC: Pete Friedman Andrew O'Connor Katey Levihn RE: FY 2009-2013 Five Year Work Plan Update i FEB 12 2008 1 l of Me idiom laity clea'- Of6ica ACHD is currently preparing the FY 2009-2013 Five Year Work Plan (FYWP). At a Pre - Commission Work Session on January 16, 2008, ACHD staff told the Commission that, after adjusting cost estimates, the 2009 and 2010 program years (based on the 2008-2012 FYWP) are over programmed by $4.6 million and $2.8 million respectively. Staff asked the Commission whether they should (1) balance the over programmed years or (2) accept this high level of over programmed fiends and make necessary adjustments during the FY 2009-2010 budgeting process. The Commission directed staff to balance the 2009 and 2010 plan years. Anticipating this direction, staff then presented the Commission with four possible scenarios to balance the 2009 — 2010 program years. All four scenarios proposed delays to projects in Meridian. The Commission decided to delay the adoption of the FYWP from January 23, 2008 until February 27, 2008 to allow time for the City to review the four scenarios and provide feedback about possible delayed projects for consideration. The targeted date is also after the bid -opening date for East Park Center Bridge construction (February 19), which may impact the amount of money available in 2009 and 2010 (if bids come back different than engineer estimates). Planning Department - 660 E. Watertower Street, Suite 202, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 - www.meridiancity.org Page 2 • is The four alternatives prepared by ACHD staff for balancing the 2009 and 2010 program years include the following project delays: Alternative 1 Year Project Delayed 714* Ci Priori Delayed Until 2009 Ustick and Linder (New Intersection) 2010 1 2010 2010 Ten Mile, Franklin to Cheng (Roadway) 2 2011 Alternative 2 Year Project Dela edPriori ACHD Ci Priori Delayed Until 2009 Ustick and Linder (New Intersection) 1 1 2010 2010 Ustick and Linder (New Intersection) 1 1 2011 Alternative 3 Year Project Delayed ACHD Priority City Priority Delayed Until 2009 Ea le, Victory to Ridenbau h(Roadway) 3 4 2010 2010 Ten Mile, Franklin to Che (Roadway) 14* 2 2011 Alternative 4 Year Project Delayed ACHD Prior Citv Priori Delayed Until 2009 Eagle, Victory to Ridenbau h(Roadway) 3 4 2010 2010 Eagle, Victory to Ridenbaugh (Roadway) 3 4 2011 ` This ranking does not reflect traffic Increases when Ten Ufa Mrchange opens in 2011. ft Is reasonable to assume that this project's rank will jurnp considerably when the interchange opens. City staff and ACHD staff have discussed other possible scenarios that ACHD staff is looking into. Pending the outcome of those inquiries and the bid amounts for construction of East Park Center Bridge, additional adjustments are possible. As the ACHD staff memo dated January 17, 2008 indicates, all four alternatives entail several adjustments including the following delays: • Pine and Linder Intersection: Construction delayed from 2010 to 2011 • Ustick and Ten Mile Intersection: Construction delayed from 2011 to 2013 to coincide with roadway construction (Ten Mile, Cherry to Ustick) Direction Requested Staff requests that officials review the four alternatives under consideration at this time, and indicate to staff which alternative is the most appropriate. Staff anticipates the following timeline for the update: February 13: ACHD Commission Workshop, "Draft B" finalized February 19: East Park Center Bridge bid openings February 19-26: Final adjustments and preparation for adoption February 27: Hearing and Commission Adoption • 0 �iagw,wv'�"ul�a SrAi�ic� MEMO Planning & Projects Division January 17, 2008 To: City of Meridian From: Sabrina Bowman, Planning and Programming (P&P) Manager RECEIVED Andrew O'Connor, Transportation Planner FEB 12 2008 Subject. 2009-2013 FYWP Update City of Meridian City Clerk Office Executive Summary: Since Draft A was reviewed by the Commission in the Dec 5, 2007 Work Session, the ACHD Planning and Programming (P&P) Staff has worked towards the final 09-13 FYWP slated for adoption on February 27, 2008. Several projects have moved years, including: • Franklin, Touchmark/Five Mile- Construction advanced from 2012 to 2010 due to the federal aid schedule • Ten Mile, Cherry/Ustick- Right-of-way acquisition was moved forward from 2012 to 2011 to balance the labor between Design/RW/Construction. • Pine and Linder- Construction delayed from 2010 to 2011 because of budget constraints in 2010. • Star and Ustick- Construction advanced from PD to 2012. It is the #6 on the New Intersection Priority List. • Ustick and Ten Mile- Construction moved back from 2011 to 2013 to be completed with the Ten Mile, Cherry/Ustick Project. • Several Fairview Road projects were advanced one year due to the changes in the federal aid schedule. Two major updates affected the Draft A programming: 1. Refined estimates show dramatic increases in project costs. For example, Right -of -Way and Construction cost increases for Meridian Split Corridor Phase II increased the project total by over $4 million. 2. ACHD re -distributed the Federal Aid money across the two major Federal Aid projects that ACHD will be constructing 2009-2013. The distribution of Federal Aid gave a much clearer picture of the financial constraints that ACHD is facing over this iteration of the FYWP. After the inclusion of major project cost increase and the more even distribution of the Federal Funding throughout the FYWP, ACHD was left with a substantial over -programmed amount in the first two years of the FYWP, while years 2011 -PD were essentially balanced. From Draft A to the current draft, the over - programming in 2009 is +$4.6 million and 2010 is +$2.8 million. The Commission and ACHD Executive Team had previously expressed the need to balance the FYWP, requiring further evaluation of the $7.4 million over - programmed in 2009 and 2010. ACHD must update the City of Meridian on the options that were reviewed by the ACHD Executive Team and the Commission, due to the direct impacts on projects in Meridian. n FYWP Options: During a P&P Work Session with the Commission on Jan 16, 2008, several options were given to the Commission regarding what to do with the $4.6 million over -programming in 2009, and the $2.8 million over - programming in 2010. The attached work session memo lists the options given to the Commission. The most pressing issue was, "Should ACHD leave the first two years of the FYWP heavily over -programmed, or should the FYWP be completely balanced?" Results: After review of the options, the Commission, backed by the ACHD Executive Team, concluded that, based on the current financial climate, balancing the FYWP of ±$500K per year was the best option. After reviewing comments by the project managers and the ACHD Executive Team, delaying projects was not the only balancing alternative ACHD considered, but it is the most viable alternative. There is flexibility regarding projects to delay in the later years of the FYWP, 2009 and 2010 proved difficult to balance without delaying high-priority projects. The following four options were presented to the Commission in the Jan 16, 2008 Work Session in order to balance both 2009 and 2010: 1.2009- Delay Ustick and Linder (#1 New Intersection) 2010- Delay Ten Mile, Franklin/Cherry (#14 Roadway) 2. 2009- Delay Ustick and Linder 2010- Delay Ustick and Linder 3. 2009- Delay Eagle, Victory/Ridenbaugh (#3 Roadway) 2010- Delay Ten Mile, Franklin/Cherry 4. 2009- Delay Eagle, Victory/Ridenbaugh 2010- Delay Eagle, Victory/Ridenbaugh Judging strictly by prioritization, alternative 3 is preferred, but this does not take into account extenuating circumstances. The Commission emphasized the importance of including the City of Meridian in the decision making process, recognizing that all of the possible project delays are located in Meridian. In a meeting between Councilman Rountree and City Planner Pete Freedman representing the City of Meridian, and Deputy Director Katey Levihn and Transportation Planner Andrew O'Connor representing ACHD on Dec 27, 2007, the possibility of further delays was discussed, however specific project delay options were not established at that time. In the next week, ACHD would like to consult with the City of Meridian before moving forward with the FYWP Draft B, followed shortly thereafter by FYWP adoption. It is the P&P Department's intention to get feedback from the City of Meridian before establishing a balanced FYWP that programs the best possible system -wide transportation improvements with the limited resources currently available. E February 8, 2008 MERIDIAN CITY COUNCIL MEETING February 12,2W8 APPLICANT ITEM NO. % REQUEST Executive Session per Idaho State Code 67-2345(1)(c.) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. • February 8, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Amended Travel Policy AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT. CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: C February 12, 2008 ITEM NO. 5-A COMMENTS See attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 0 Travel Policy — REVISED Deleted: s Draft ?4/2008_-- Deleted: t - Deleted: 14 SUBJECT: TRAVEL AND EXPENSE REIMBURSEMENT PURPOSE: This policy is meant to address employee travel away from the Treasure Valley that requires at least one overnight stay. It provides guidelines for the basic foundation of rules and requirements that departments must follow. In order to meet certain federal and state requirements, some departments may need to develop additional internal policies relating to documentation and guidance for record keeping and approval process. Departments may establish more restrictive guidelines to best meet their own unique needs. Volunteers or non -employees may not receive reimbursement under this policy. POLICY: The ability to travel for work purposes, including training, can be a Deleted: is privilege. Travel may also be part of the employee's job and associated duties. It is the responsibility of each employee to ensure that the taxpayers of the City are only being asked to fund reasonable costs and expenses related to this privilege. It shall by the responsibility of the Directors of this City to ensure that all expenditures under this policy are appropriate and consistent with fiscal responsibility. The City shall pay for only official business expenses that are directly related to conducting business for the City of Meridian. All travel must be pre ,approved and the most economical means practical. Each employee is ,-.- Deleted: expected to exercise good judgment when incurring travel expenses. Violations of this policy may be cause for discipline. AUTHORITY & RESPONSIBILITY: Each City employee is responsible and accountable to the Department Director for the funds and assets entrusted to them. Each Direcr tois_ --.- Deleted: city -------- - - responsible for administering and ensuring compliance with the Travel Policy The Finance department has the responsibility to track all funds Deleted: The Finance Department has for the City and assure compliance with all Cit, State, or Federal theFe authorityenscay, state �a Federal regulatat ions.. regulations re ag rding the tracking and accounting of such expenditures. PROCEDURES AND RELATED INFORMATION ACCOUNTABLE PLAN — IRS requires an "Accountable Plan" (IRS Pub#463) to determine if reimbursement would be reported as taxable income or not. To be an accountable plan, the employee must meet all three of the following rules: 1. The expenses must have a business connection. 2. All expenses must be adequately accounted to the employer for these expenses within a reasonable period of time. (maximum allowable time 60 days after travel) 3. All excess reimbursement or allowance must be remitted to the employer within a reasonable period of time. (maximum allowable time 120 days after travel) If the expense report is not,remitted to theFinance Department within -60 days of the ---------------- --------_-- - - - ---- - - return date of the travel the expenses will be reported as income on the employee's W2 formand the applicable taxes will -be-deducted- from the_ employee'szlext_paycheck. Excess amounts that we_,e advanced to the employee, except for per diem, must be remitted within ten (10) business days. Failure to remit the overpayment City within 120 days, of the return from the travel,will be reported as income on the employee, W2 form and the applicable taxes will be deducted from your next paycheck. ----- will --- --------- ---------- TRAVEL AUTHORIZATION FORM: The Department Director is responsible for ensuring that the travel is the most cost- effective travel alternative. This policy recommends that each department designate a epartment travel coordinator so someone other than the traveling employee_is_booking travel arrangements. The City has a vendor for travel that may be used for making these arrangements. A form shall be established and used by any employee that is traveling for City business. This form gives the employee the necessary approval prior to travel. The form shall be submitted in advance of the trip and must be approved by the Department Director, and if necessary, the Mayor. All expenses, except for those paid with the per diem amount; require a receipt for accounting purposes or reimbursement. An employee must have a valid explanation and provide other appropriate information to be considered for reimbursement. Any deviations or exceptions should be included on the form. Deleted: received Deleted: in Deleted: your Deleted: as income an Deleted: your Deleted: You must return any e Deleted: as Deleted: N you have not paid the Deleted: then that excess Deleted: on your Deleted: as income Deleted: This may also be cause for discipline. --'1 Deleted: travel The Travel &arborization FFprm shall be completed by the department prior to overnight Deleted: t travel outside the Treasure Valley. f The ox- m_ shall be provided to the Finance Deleted: a Department no less that ten (10) business days prior to the travel occurring; Deleted: f 1. This authorization form must include all elements of the travel including but not limited to; transportation, lodging, meals and conference fee if applicable and justify the reason for traveling. 2. The traveling employee will forward this authorization form to the Department Director for approval before travel arrangements and/or conference and training fees are paid. 3. Once the travel is approved the department can make the necessary travel arrangements, such as flight, hotel, etc. s 4. jrnmediately after travel is booked a copy of the authorization form shal be sent to Accounts Payable m Finance to support payment of airfare,___ — —--------------- --- and other expenses that have been incurred. 5. The form will also be included with all the information and receipts-,"","' necessary after the travel is completed. 6_The per diem check will also be calculated based on the Travel Authorization Lp m. The traveling -employee is responsible for contacting accounts payable to arrange per diem check pick-up. This must be done at least ten days in advance of actual travel. Per diem monies do not need to be refunded to the City unless the trip or portions of it are canceled. CITY CREDIT CARD —A city credit card may be used to assure payment for a hotel or rental car, if necessary, and specifically approved by the Department Director, when the____ employee is traveling. A city credit card may be used for transportation such as taxis or shuttles and parking and fuel for a rental car. If the employee is allowed to use their personal vehicle for travel then a city credit card can be used for fuel. A city credit card may used to purchase training materials that are necessary. This purchase must be gpproved by the Department Director. If necessary, , the employee may use the city credit card to mail training materials back to the City. This must also be approved by the Department Director. A city credit card cannot be used for any expenses that are included as part of the per diem if the employee has already received the per diem advance for travel EXPENSES Deleted: a Formatted: Font: Not Bold Deleted: should Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Bullets and Numbering Deleted: t Deleted: a Deleted: f Deleted: of the department EXPENSE REPORT - Travel expense reports are to be filled out after returning from travel. The reports_are to be receivedby Finance Department within ten (10) _ _ - Wim: z worldng days of the travel return date pursuant to this policy. If reports are not Deleted: in received by that time it may be the cause of further inquiry and potential discipline if the employee refuses to comply. The use of a phone in a hotel or motel the use for business or personal use is highly discouraged due to the high cost associated with such use The em llooyee should discuss this with the Department Director prior to departure to determine whether the cost will be reimbursed. PER DIEM — Per diem is compensation given to the employee for other------- Formatters: Indent: Left: 0.75^ expenses incurred while traveling that are not pre -paid or are defined as reimbursable. Per diem monies do not need to be refunded to the City unless the trip or portions of it are canceled. Per Diem expenses are including but_are not limited to: ---- Deleted: These • Meals • Tips or gratuities 0 0 • Non -city business fees • Personal care items • Banking or ATM fees • Entertainment • Desserts or Snacks • Beverages The per diem will be paid to the employee according to the IRS current "Domestic Per Diem Rates". This rate varies from city to city. It will be department's responsibility to designate the city closest to the destination for the travel requested and indicate that on the Travel Authorization arm. Deleted. f Full per diem rate is allowed for an each day that contains an overnight stay. The per diem rate for travel days, the first and last day of the employee's trip, is Deleted: 75% of ahem rare -- --- -- --- -- --- 75% of the total per diem. If the travel takes more than one day the employee should identify on the Travel Authorization_Fprm-and-request_,w_appropriate per _-,--- Deleted: f diem. -- Deleted: aMti..1 Per Diem will be issued to employee upon final approval of travel authorization form prior to the actual travel as noted above. Employees should always get a per diem check prior to travel. NON -REIMBURSABLE EXPENSES - The following expenses are NOT considered to be reimbursable business expense, but are not excluded with the per diem. This list is not exhaustive and is subject to the discretion of the Department Director where it is noted, but includes the following, but is not limited to: a. Alcoholic beverages b. Internet charges (unless necessary for training or City business) Justification and receipt must be provided. [Department Director approval needed c. Entertainment expenses d Tips or Gratuities e. Laundry services (unless for a City Fire or Police uniform) Justification and receipt must be provided. [Department Director ap rp oval needed f. Valet services g. Health club services fees h. Expenses paid on behalf of others i. Banking or ATM fees j. Family member travel expenses REIMBURSABLEEXPENSES - In addition top er_diem, there are expenses ____ ------------- Meted: the related to travel that are business related and are reimbursable by the City. All of these expenses will require a receipt for proof of payment. These expenses must 0 s also be approved by the Department Director. Only in an extraordinary circumstance can reimbursement be provided without a receipt. These reimbursable expenses include but are not limited to: 1 Transportation to and from the destination of the travel 2. Transportation to and from the airport to the hotel/motel 3. Rental car and fuel with proper authorization and receipts 4. Transit while at destination between hotel and the business related meetings or purpose for the trip. This may include taxis or shuttles. 5. Telephone or internet charges that are business related 6. Tolls 7. Taxi to and from home to the airport TRANSPORTATION — All travel must be by the most economical means practical, it does not have be the least expensive, but the employee and the pepartment Director mustI Deleted: aeparcment be able to justify the expenditure. Departments may consider the time of travel in the cost as well as the expense of fuel for a vehicle to travel to the same location instead of an airline. IfAere_is_ interruption of travel or deviation from the direct route for the Deleted: --------------------- - - - - - ------------- -------- traveler's convenience, the deviation may not exceed that cost of uninterrupted travel. Employees and departments are encouraged to consider various forms of travel to and from the destination to weigh the expense of the travel. AIRLINE ,Employees must travel by coach or economy class. Deleted: The e PERSONAL VEHICLE,- employee must receive specific permission from the .---{ Deleted: The ) -- - ---------------------------------- Department Director or the Mayor to use their personal vehicle for travel under this policy. For reimbursement the employ eye must_maintain a detailed log Deleted: you ----------- -------------- reflecting date, purpose, and associated odometer readings for the trip. The employee will be required to meet any other requirements of the City or its insurer prior to departure, including but not limited to roviding a copy of a valid driver's license and current proof of insurance. The employee's personal vehicle insurance will be the primary insurer for the employee and their vehicle. The City's insurance will only be responsible for any damages that may be the responsibility of the City. The City may pay the standard mileage rate for the travel or may limit the expense to actual costs or some other method as determined by the Department Director. A�ployecLwill not be required to use Deleted: E -- -- their own vehicles without their permission, but the expense of the trip may be a Deleted: 3 factor in granting approval. RENTAL CARS — A vehicle may be rented at the destination or to travel from the Boise/Meridian area to the destination and back. A vehicle is only allowed with prior authorization and must be justified that it is necessary and economical for the benefit of the City. (Use the &avel duthorizatron Form). The request must indicate the necessity _ Deleted: t of the vehicle related to City business. The employee will be responsible for the fuel or Deleted: o parking expenses for any trips that are not related to city business. Deter: f 0 . LODGING — The employee must stay within the IRS hotel rate for the appropriate city or stay at the conference hotel (if applicable). When securing reservations employees will identify themselves as government employees to obtain the government rate, if available. The City will pay the room charge plus applicable room taxes. Hotel charges should be broken down on a per day basis on the receipt and the expense report. If two employees share a hotel room the employee who paid for the room should attach the original receipt to his/her expense report noting that the room was shared and with whom. If a non-employee shares a room, the employee will only be reimbursed for the single room rate or provide proof that no additional costs was incurred. EARLY DEPARTURE or LATE RETURNS — The Travel Authorization Form should also note if the employee is requesting to stay beyond the business requirement. If there is an impact on the City related travel the employee shall be personally responsible for the additional cost. This justification should reflect that there is no increase in total travel cost to the City. OTHER REIMBURSEMENTS — When other agencies or organizations directly reimburse an employee for travel, training, and other related costs where such costs were borne by the City, the employee will be required to endorse the reimbursement check over to the City or write a personal check to reimburse the City within 10 days of receipt of monies. TRIP CANCELLATION —If the trip is canceled prior to departure the employee has three (3) business days to return the entire per diem amount to the City. The employee or the Department Travel Coordinator shall be responsible to cancel all the arrangements made for the travel and attempt to limit the City's costs for this change 0 . Travel Policy — REVISED 6 Draft 2/8//2008 SUBJECT: TRAVEL AND EXPENSE REIMBURSEMENT PURPOSE: This policy is meant to address employee travel away from the Treasure Valley that requires at least one overnight stay. It provides guidelines for the basic foundation of rules and requirements that departments must follow. In order to meet certain federal and state requirements, some departments may need to develop additional internal policies relating to documentation and guidance for record keeping and approval process. Departments may establish more restrictive guidelines to best meet their own unique needs. Volunteers or non -employees may not receive reimbursement under this policy. POLICY: The ability to travel for work purposes, including training, can be a privilege. Travel may also be part of the employee's job and associated duties. It is the responsibility of each employee to ensure that the taxpayers of the City are only being asked to fund reasonable costs and expenses related to this privilege. It shall by the responsibility of the Directors of this City to ensure that all expenditures under this policy are appropriate and consistent with fiscal responsibility. The City shall pay for only official business expenses that are directly related to conducting business for the City of Meridian. All travel must be pre -approved and the most economical means practical. Each employee is expected to exercise good judgment when incurring travel expenses. Violations of this policy may be cause for discipline. AUTHORITY & RESPONSIBILITY: Each City employee is responsible and accountable to the Department Director for the funds and assets entrusted to them. Each Director is responsible for administering and ensuring compliance with the Travel Policy The Finance department has the responsibility to track all funds for the City and assure compliance with all Cit, State, or Federal regulations regarding the tracking and accounting of such expenditures. PROCEDURES AND RELATED INFORMATION ACCOUNTABLE PLAN — IRS requires an "Accountable Plan" (IRS Pub#463) to determine if reimbursement would be reported as taxable income or not. To be an accountable plan, the employee must meet all three of the following rules: 1. The expenses must have a business connection. 2. All expenses must be adequately accounted to the employer for these expenses within a reasonable period of time. (maximum allowable time 60 days after travel) 3. All excess reimbursement or allowance must be remitted to the employer within a reasonable period of time. (maximum allowable time 120 days after travel) If the expense report is not remitted to the Finance Department within 60 days of the return date of the travel the expenses will be reported as income on the employee's W2 form and the applicable taxes will be deducted from.the employee's next paycheck. Excess amounts that were advanced to the employee, except for per diem, must be remitted within ten (10) business days. Failure to remit the overpayment City within 120 days, of the return from the travel, will be reported as income on the employee's W2 form and the applicable taxes will be deducted from your next paycheck. TRAVEL AUTHORIZATION FORM: The Department Director is responsible for ensuring that the travel is the most cost- effective travel alternative. This policy recommends that each department designate a Department travel coordinator so someone other than the traveling employee is booking travel arrangements. The City has a vendor for travel that may be used for making these arrangements. A form shall be established and used by any employee that is traveling for City business. This form gives the employee the necessary approval prior to travel. The form shall be submitted in advance of the trip and must be approved by the Department Director, and if necessary, the Mayor. All expenses, except for those paid with the per diem amount; require a receipt for accounting purposes or reimbursement. An employee must have a valid explanation and provide other appropriate information to be considered for reimbursement. Any deviations or exceptions should be included on the form. The Travel Authorization Form shall be completed by the department prior to overnight travel outside the Treasure Valley. The form shall be provided to the Finance Department no less that ten (10) business days prior to the travel occurring. 1. This authorization form must include all elements of the travel including but not limited to; transportation, lodging, meals and conference fee if applicable and justify the reason for traveling. 2. The traveling employee will forward this authorization form to the Department Director for approval before travel arrangements and/or conference and training fees are paid. 3. Once the travel is approved the department can make the necessary travel arrangements, such as flight, hotel, etc. i 0 4. Immediately after travel is booked a copy of the Authorization form shall be sent to Accounts Payable in Finance to support payment of airfare, hotel, and other expenses that have been incurred. 5. The form will also be included with all the information and receipts necessary after the travel is completed. 6. The per diem check will also be calculated based on the Travel Authorization Form. The traveling employee is responsible for contacting accounts payable to arrange per diem check pick-up. This must be done at least ten days in advance of actual travel. Per diem monies do not need to be refunded to the City unless the trip or portions of it are canceled. CITY CREDIT CARD —A city credit card may be used to assure payment for a hotel or rental car, if necessary, and specifically approved by the Department Director, when the employee is traveling. A city credit card may be used for transportation such as taxis or shuttles and parking and fuel for a rental car. If the employee is allowed to use their personal vehicle for travel then a city credit card can be used for fuel. A city credit card may used to purchase training materials that are necessary. This purchase must be approved by the Department Director. If necessary, the employee may use the city credit card to mail training materials back to the City. This must also be approved by the Department Director. A city credit card cannot be used for any expenses that are included as part of the per diem if the employee has already received the per diem advance for travel EXPENSES EXPENSE REPORT - Travel expense reports are to be filled out after returning from travel. The reports are to be received by Finance Department within ten (10) working days of the travel return date pursuant to this policy. If reports are not received by that time it may be the cause of further inquiry and potential discipline if the employee refuses to comply. The use of a phone in a hotel or motel the use for business or personal use is highly discouraged due to the high cost associated with such use The employee should discuss this with the Department Director prior to departure to determine whether the cost will be reimbursed. PER DIEM — Per diem is compensation given to the employee for other expenses incurred while traveling that are not pre -paid or are defined as reimbursable. Per diem monies do not need to be refunded to the City unless the trip or portions of it are canceled. Per Diem expenses are including but are not limited to: • Meals • Tips or gratuities • Non -city business fees • Personal care items • Banking or ATM fees • Entertainment • Desserts or Snacks • Beverages The per diem will be paid to the employee according to the IRS current "Domestic Per Diem Rates". This rate varies from city to city. It will be department's responsibility to designate the city closest to the destination for the travel requested and indicate that on the Travel Authorization Form. Full per diem rate is allowed for an each day that contains an overnight stay. The per diem rate for travel days, the first and last day of the employee's trip, is 75% of the total per diem. If the travel takes more than one day the employee should identify on the Travel Authorization Form and request an appropriate per diem. Per Diem will be issued to employee upon final approval of travel authorization form prior to the actual travel as noted above. Employees should always get a per diem check prior to travel. NON -REIMS URSABLE EXPENSES — The following expenses are NOT considered to be reimbursable business expense, but are not excluded with the per diem. This list is not exhaustive and is subject to the discretion of the Department Director where it is noted, but includes the following, but is not limited to: a. Alcoholic beverages b. Internet charges (unless necessary for training or City business) Justification and receipt must be provided. [Department Director approval needed] c. Entertainment expenses d Tips or Gratuities e. Laundry services (unless for a City Fire or Police uniform) Justification and receipt must be provided. [Department Director approval needed] f. Valet services g. Health club services fees h. Expenses paid on behalf of others i. Banking or ATM fees j. Family member travel expenses REIMBURSABLE EXPENSES — In addition to per diem, there are expenses related to travel that are business related and are reimbursable by the City. All of these expenses will require a receipt for proof of payment. These expenses must • 0 also be approved by the Department Director. Only in an extraordinary circumstance can reimbursement be provided without a receipt. These reimbursable expenses include but are not limited to: 1 Transportation to and from the destination of the travel 2. Transportation to and from the airport to the hotel/motel 3. Rental car and fuel with proper authorization and receipts 4. Transit while at destination between hotel and the business related meetings or purpose for the trip. This may include taxis or shuttles. 5. Telephone or internet charges that are business related 6. Tolls 7. Taxi to and from home to the airport TRANSPORTATION — All travel must be by the most economical means practical, it does not have be the least expensive, but the employee and the Department Director must be able to justify the expenditure. Departments may consider the time of travel in the cost as well as the expense of fuel for a vehicle to travel to the same location instead of an airline. If there is interruption of travel or deviation from the direct route for the traveler's convenience, the deviation may not exceed that cost of uninterrupted travel. Employees and departments are encouraged to consider various forms of travel to and from the destination to weigh the expense of the travel. AIRLINE -Employees must travel by coach or economy class. PERSONAL VEHICLES- An employee must receive specific permission from the Department Director or the Mayor to use their personal vehicle for travel under this policy. For reimbursement the employee must maintain a detailed log reflecting date, purpose, and associated odometer readings for the trip. The employee will be required to meet any other requirements of the City or its insurer prior to departure, including but not limited to providing a copy of a valid driver's license and current proof of insurance. The employee's personal vehicle insurance will be the primary insurer for the employee and their vehicle. The City's insurance will only be responsible for any damages that may be the responsibility of the City. The City may pay the standard mileage rate for the travel or may limit the expense to actual costs or some other method as determined by the Department Director. An employee will not be required to use their own vehicles without their permission, but the expense of the trip may be a factor in granting approval. RENTAL CARS — A vehicle may be rented at the destination or to travel from the Boise/Meridian area to the destination and back. A vehicle is only allowed with prior authorization and must be justified that it is necessary and economical for the benefit of the City. (Use the Travel Authorization Form). The request must indicate the necessity of the vehicle related to City business. The employee will be responsible for the fuel or parking expenses for any trips that are not related to city business. • 0 LODGING — The employee must stay within the IRS hotel rate for the appropriate city or stay at the conference hotel (if applicable). When securing reservations employees will identify themselves as government employees to obtain the government rate, if available. The City will pay the room charge plus applicable room taxes. Hotel charges should be broken down on a per day basis on the receipt and the expense report. If two employees share a hotel room the employee who paid for the room should attach the original receipt to his/her expense report noting that the room was shared and with whom. If a non-employee shares a room, the employee will only be reimbursed for the single room rate or provide proof that no additional costs was incurred. EARLY DEPARTURE or LATE RETURNS — The Travel Authorization Form should also note if the employee is requesting to stay beyond the business requirement. If there is an impact on the City related travel the employee shall be personally responsible for the additional cost. This justification should reflect that there is no increase in total travel cost to the City. OTHER REIMBURSEMENTS — When other agencies or organizations directly reimburse an employee for travel, training, and other related costs where such costs were borne by the City, the employee will be required to endorse the reimbursement check over to the City or write a personal check to reimburse the City within 10 days of receipt of monies. TRIP CANCELLATION —If the trip is canceled prior to departure the employee has three (3) business days to return the entire per diem amount to the City. The employee or the Department Travel Coordinator shall be responsible to cancel all the arrangements made for the travel and attempt to limit the City's costs for this change. C February 8, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Outdoor Sales and Temporary Events Ordinance i February 12, 2008 ITEM NO. 6-A AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: �I S CITY SEWER DEPT:"/ V CITY PARKS DEPT: L J MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. E February 12, 2008 MEMORANDUM TO: Meridian City Council members Mayor Tammy de Weerd FROM: Emily Kane, Deputy City Attorney RE: Draft Outdoor Sales and Temporary Events Ordinance is Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba FEB 0 7 2008 City Of Meridian City Clerk Office This memorandum is to provide an overview of how the attached draft ordinance was created, highlight key points of the draft, request your input on the concepts embodied in the draft and on particular outstanding issues, and describe next steps as we move forward on this project. Also attached to this memorandum is an Outdoor Sales and Temporary Events Decision Tree developed by Planning Director Aima Canning. This is intended to serve as a visual aid to assist City staff in implementing the proposed ordinance consistently and cooperatively across City departments. A. The Drafting Effort As Meridian has grown, the interest of temporary vendors and event sponsors in our community has also grown. While such sales and events can enrich and diversify our community, it is important that such sales and events are presented at times, at places, and in a manner that protects and is compatible with the health, safety, and welfare of our citizens and that of our brick - and -mortar business community. To this end, in the spring of 2006, the City Attorney's Office was asked to work with other City departments and the Meridian Chamber of Commerce to draft a proposed ordinance regarding temporary businesses and events being conducted within the community. The attached Draft Outdoor Sales and Temporary Events Ordinance represents the collaborative efforts and ideas of a group including the following persons: ■ Will Berg, City Clerk's Office ■ Brent Bjornson, Building Department ■ Anna Canning, Planning Department ■ Alison Kaptein, Parks & Recreation Dept. ■ Tara. Green, City Clerk's Office ■ Caleb Hood, Planning Department • Emily Kane, Legal Department ■ Colin Moss, Parks & Recreation Dept. ■ Lt. John Overton, Police Department • Teri Sackman, Meridian Chamber of Commerce ■ Joe Silva, Fire Department ■ Sharon Smith, City Clerk's Office • Jennifer Stoy, Code Enforcement City Attorney . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-898-5506 . Fax 208-884-8723 . www.meddiancity.org Over the last eighteen months, this group has convened nine times, and smaller components of the group have held several meetings as we worked together to find balanced solutions to the diverse challenges presented by the areas sought to be regulated. B. Executive Summary of Proposed Draft Among other objectives, the attached draft ordinance seeks to: • Refine the licensing procedures, criteria, and time, place, and manner regulations relating to mobile sales units (e.g. door-to-door salesmen, ice cream trucks, etc.); • Reserve space within the ordinance to insert provisions relating to temporary signs; • Move the provisions regulating temporary uses (e.g. model homes, real estate sales offices, tent sales, sidewalk sales, fruit stands, Christmas tree stands, special events, farmer's markets) from the UDC (§ 11-3E) to Title 3; • Refine the permitting procedures, criteria, and standards relating to temporary uses; • Make violation of the temporary use provisions an infraction (the penalty for which is a set fine) to provide more flexible enforcement tool to code enforcement officers and address problem of repeat offenders undeterred by the 9 -month wait for a trial date and likely dismissal; • Refine and codify the permitting procedures, criteria, standards, and penalty provisions of temporary use code; and • Codify the Citizen's Use Permit requirement, previously enforced voluntarily in cooperation with Ada County Highway District, Ada County Sherriff's Office, and Idaho Department of Transportation. C. Unresolved Issues The Committee requests that City Council provide feedback and direction regarding the overall direction and policies of the proposed draft ordinance. Specific guidance is also requested with regard to the following issues: - A concern has been raised regarding section 3-4-3(B)(4) (page 17 of draft), which disallows the - conduct of temporary uses in vacant lots or on surfaces other than concrete or asphalt. This language is proposed to address the air quality and sanitation concerns related to pedestrian and vehicle traffic on non -paved surfaces. The concern, however, is that this provision will prevent seasonal sales (e.g. pumpkins, Christmas trees) that have traditionally occurred on vacant or dirt lots. • A concern has been raised regarding section 3-4-3(B)(14)(c) (page 20 of draft), which disallows parking for temporary uses on surfaces other than concrete, asphalt, or vegetative cover. This language is also proposed to address the air quality and sanitation concerns related to pedestrian MEMORANDUM RE: DRAFT ORDINANCE — Page 2 of 3 0 s and vehicle traffic on non -paved surfaces, and is carried over directly from existing UDC § 11- 3E -4(E)(4). The concern, however, is that this provision will create a parking shortage for certain special events. + A concern has been raised regarding the requirement that the temporary use provider obtain notarized consent of the property owner on whose property the use will be conducted (sections 3-4-3(C)(4)(a)(6) — temporary sales units, page 23; 3-4-3(C)(5)(a)(6) — special events, page 24; and 3-4-3(6)(a)(6) — outdoor markets, page 25). The requirement that consent be notarized is proposed as a barrier to forged or fraudulently procured permission, given the impact such uses may have on private real property. The concern is that this requirement is too onerous for persons conducting or organizing these uses, particularly as to special events. • A concern has been raised regarding section 3-4-4(C)(2), which provides that City Council may waive the permit fee for a Citizen's Use Permit for non-profit and governmental entities and upon a showing of hardship, but does not provide that City Council may waive the permit fee for a Citizen's Use Permit upon a showing that the use or event for which the permit is sought is of particular benefit to the community. D. Next Steps The next steps that are planned for this project include: UDC Text Amendment. Because this ordinance will embody provisions, criteria, and standards previously set forth in UDC section 11-3E, a UDC text amendment (ZOA-07-002) has been initiated removing duplicative provisions from the UDC. The Planning and Zoning Commission recommended approval of this text amendment at their December 20, 2007 meeting, and a public hearing on the text amendment is on the City Council agenda for your regular meeting on March 4, 2008. Temporary signs. A committee including Anna Canning (Planning Department), Kristy Vigil (Planning Department), Emily Kane (Legal Department), and Jim Johnson (Meridian citizen) has convened once to discuss ideas for creation of a temporary sign code. It is anticipated that a draft will be ready for City Council review within the next three months. The committee is working on an ordinance that would categorize temporary signs as either temporary signs publicizing temporary uses/events OR as temporary signs publicizing permanent uses/events. Any and all input and ideas are welcome. • Parks. A temporary uses and special events code will be created that will relate specifically to those uses and events that occur in City parks and park facilities. A committee of City staff will meet to collaborate on a draft and to work with the Parks Commission's Recreation and Special Events Committee to discuss an ordinance that will encompass issues unique to the maintenance and administration of parks. Any and all comments or suggestions on this memorandum or the attached draft ordinance are welcome. Please contact Emily Kane via e-mail (kanee arneridiancity.org) or phone (898-5506). Thank you. MEMORANDUM RE: DRAFT ORDINANCE — Page 3 of 3 • 0 DRAFT ■ FEBRUARY 12, 2008 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN REPLACING CHAPTER 4, TITLE 3 OF THE MERIDIAN CITY CODE, RELATING TO OUTDOOR SALES AND TEMPORARY EVENTS; PROVIDING FOR DEFINITIONS; REGULATING MOBILE SALES UNITS; REGULATING TEMPORARY USES; PROVIDING FOR A CITIZEN'S USE PERMIT; AND PROVIDING FOR A SAVINGS CLAUSE.;' WHEREAS, the City Council finds that it is in the best;lie est;of the City of Meridian to accommodate within our community outdoor sales and temporary events that: 1) complement existing City of Meridian businesses; 2) are safe, attractive;::and°desirable')add variety to the shopping and/or dining opportunities available to City. of Meridian residents and 4) support and encourage community events and celebrations; WHEREAS, regulation of such outdoor sales 6& temporary:events is necessary to provide standards by which such sales and events may be consistent with this vision and thereby protect the health, safety, and welfare of Meridian residents aricl°:visitors participating in outdoor sales and temporary events occurring in oux: community; WHEREAS, due to the inter -departmental ria#ure-.of ensuring that City resources are available to manage outdoor sales and temporary events and e� attendant vehicular and pedestrian traffic, structures; signs, and other related components, it is most efficient to provide for regulation of such sales and events in this Title of the Meridian City Code, rather than in Title 11, Chapter 3 of the M6i idian Unif ed Development Code, which shall be amended accordingly in a separate ordinance; ` WHEREAS,: the regulations of mo>il&`skles units as set forth herein are constitutional restrictions on commercial speech;because: 1) pursuant to Watchtower Bible and Tract Society of New York, Inc., v. Village'o Strattoi 536'U.S. 150,164-165 (2002), these regulations address substantial governmental interests, including: deterrence of fraud against Meridian residents by requiring mobile sales units to provide identification and contact information, undergo a background check,, and maintain insurance; prevention of crime against Meridian residents by requiring mobile sales units to undergo a background check and fingerprinting, provide photos, provide a description of vehicles used, and report hours of operation; and protection of Meridian residents' privacy by restricting hours of operation; 2) these regulations directly advance these substantial governmental interests as required by Western States Medical Center v. Shalala, 238 F.3d 1090, 1094 (9th Cir. 2001); and 3) these regulations are no more extensive than necessary to serve such substantial governmental interests, i.e., there is a reasonable fit between these substantial governmental interests and the restrictions, which are narrowly tailored to do so pursuant to Watchtower, 536 U.S. at 168; WHEREAS, the regulations regarding temporary events as set forth herein are in accordance with available case law regarding the constitutionality of such regulations in that DRAFT - FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 1 of 32 0 DRAFT -FEBRUARY 12, 2008 0 they: 1) do not encompass activities protected by the First Amendment to the United States Constitution, according to the guiding principles set forth in Nationalist Movement v City of York, Pa., 48 F.3d 178 (3rd Cir. 2007); 2) do not delegate overly broad licensing discretion to a government official per Forsyth County v. Nationalist Movement, 505 U.S. 123, 130 (1992)); and 3) do not require the organizer to pay fees or costs that would have a chilling effect on speech (1d.); and WHEREAS, the regulations regarding Citizen's Use Permits as set forth herein codify the practice of requiring a Citizen's Use Permit for large-scale use of vehicular and pedestrian rights-of-way that has been followed informally for several years in ordeir to: facilitate inter- governmental cooperation in ensuring that such use is undertaken. iiia time, place, and manner that protects the health, safety, and welfare of the public, including sugporting the efficient and safe flow of vehicular and pedestrian traffic on public rights -of' way during such use; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR A COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1: That Chapter 4, of Title 3 of the'1Vlridian:City Code shall be repealed. SECTION 2: That a new chapter,, Chapter 4, of Title`;lrof the Meridian City Code shall be enacted to read as follows: CHAPTER; 4' OUTDOOR SALES AND TEMPORARY EVENTS 3-4-1: DEFINITIONS.*.'' For purposes of this section; the following terms sliall° be defined as follows: A. FIRST AMENDMENT ACTIVITY: A*'and all expressive and associative activity that is protected by the Unified States eid. Idaho Constitutions, including speech, press, assembly, and/or: the right to petition. B. GARAGE.SA.LE: The sale, offer for sale, offer for trade, offer free of charge, or display for the purposeofselling, trading, or offering, of one (1) or more items of used or unwanted tangible personal, property; including, but not limited to: clothing, household effects, tools, toys, recreation equipment, or other used or second-hand items customarily found in or about the home; where such sale, trade, offer or any portion thereof occurs outdoors or where any goods offered for sale or trade are displayed outdoors; and such sale, trade, offer or any portion thereof occurs at a residence or residential property. This definition shall include yard sales, basement sales, attic sales, moving sales, tag sales, rummage sales, and other such sales known by terms which are synonymous with the term GARAGE SALE. This definition shall not include, and this section shall not apply to, sales specifically authorized by and conducted in conformity with statute or judicial order or conducted under judicial supervision, including, but not limited to, estate sales. DRAFT - FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 2 of 32 DRAFT -FEBRUARY 12, 2008 C. GOODS: Tangible personal property, products, produce, food, or merchandise sold, offered for sale, offered for trade, offered free of charge, or displayed for the purpose of selling, trading, or offering. This definition shall also apply to personal property, products, or merchandise that is offered or displayed to be sold, traded, offered, or delivered at another time or location, or that serves as a sample of that to be sold, traded, offered, or delivered at another time or location. This definition shall not include fireworks. D. MOBILE SALES UNIT: 1. A traveling, and/or door-to-door commercial or retail establishment, enterprise, facility, and/or any agent or representative thereof, from wfil or whom, at which or whom, or by which or whom goods and/or services are_ sold, traded, given away; offered for sale, trade, or giveaway; displayed for theputpose of sale, trade, or giveaway; or delivered pursuant to such sale, trade;":, or giveaway; and which or whom: a. Does not remain within any 304-square-foot:.are a for more'than two (2) consecutive hours within any twenty-four�hour period; and b. Is neither located on the premises of;: nor physically attached to-any;permanent proprietor, except when parking of stopping temporarily in order biconduct a sale, trade, giveaway, offer, display, or delivery. _ of 2. A MOBILE SALES UNIT may travel and/or consist any form of conveyance or transport, including, but not limited to, by foot, vehicle, trailer, cart, wheeled or other container, or other form of offering;_ displaying, or storing goods and/or services. 3. This definition shall include, but shall no ., a limited to door-to-door salespersons, ice cream trucks, and/or persons making col calls to residences or businesses. 4. This definition shall not include: a. FIRST A ENDUENZAc iviTY on: public or private property. b. The delivery of goods or services to a residence or place of business pursuant to a sale, trade; giveaway;or order previously transacted or placed with a commercial or retail estalilishmerit, enterprise, facility, and/or any agent or representative thereof which: is. not tiraveling;and/or door-to-door. E. ORGANIZER: The:person who coordinates and/or promotes one or more vendors, activities, and/or venues °:in order a. create or produce an OUTDOOR MARKET or SPECIAL EvENT, and/or the applicant in whose name a City of Meridian Temporary Use Permit for an OUTDOOR MARKET or SPECIAL EVENT is held. F. OUTDOOR MARKETS 1. The sale, offerfor.sale, offer for trade, offer free of charge, or display by any person or persons for the :purpose of selling, trading, or offering, of one (1) or more items of produce, food items, arts, crafts, new or used tangible personal property; where such sale, trade, offer or any portion thereof occurs: a. Outdoors or where any goods offered for sale or trade are displayed outdoors; and b. On public property or on property accessible by the general public; and c. Within 300 feet of any other person or persons selling, trading, or offering one (1) or more items of produce, food items, arts, crafts, new or used tangible personal property. 2. This definition shall include, but shall not be limited to: outdoor farmer's markets, DRAFT ■ FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 3 of 32 0 • DRAFT ■ FEBRUARY 12, 2008 outdoor flea markets, and outdoor arts, crafts, and/or hobby markets. 3. This definition shall not include FIRST AMENDMENT AeT[viTv on public or private property. G. PERMANENT PROPRIETOR: The owner or occupant of real property at which such owner or occupant conducts an approved conditional or principal permitted use as such uses are defined in the Meridian Unified Development Code. H. PROMOTIONAL SALES UNIT: 1. An outdoor or open-air commercial or retail facility from orat'swlich goods and/or services are sold, traded, offered for sale or trade, or displayed for the purpose of sale, trade, or giveaway; and which: a. Remains within any 300 -square -foot area for more than tw:oonsecutive hours within any twenty-four hour period; and b. Is located on the premises of, or physically,attached to, a permanent: proprietor; and is operationally related or identical to such permanent;proprietor. 2. A PROMOTIONAL SALES UNIT may consist of aiiy tangible: structure, including; but not limited to, a stall, booth, tent, platform, box, tai lerack';palate, trailer, cart; vehicle, container, or other form of offering, displaying, or`storing goods and/or services. 3. This definition shall include, but shall not be limitedtoa.permanent proprietor's tent sale, a permanent proprietor's sidewalk sale, and/or the sale of seasonalgoods in a permanent proprietor's parking lot. I. PROPERTY: Any tract of contiguous land. held m s ngle. ownership. J. SERVICES: Work or labor th—..is offered, sold, or undertaken in exchange for money, goods, or services: that is off or undertaken free of charge. This definition shall also include work or labor that is to.--. c..offered, sold; :or undertaken at another time or location, or that serves as. a sample or `demonstratiort;.oftyork or labor to be offered, sold, or undertaken at another tune or .location. K. [RESERVED] L. SPECIAL EVENT: 1. A planned or foreseeable commercial, recreational, or expressive activity or gathering of persons which: a. Changes;. attempts to change, or has a tendency to change the typical use of publicly accessible land or facilities, or the normal flow or regulation of pedestrian or vehicular traffic upon or in the streets, parks, sidewalks, or other publicly accessible areas; and b. Takes place, whether entirely or partially: (1) On a street or sidewalk located within the City and will likely result in some or total obstruction of such streets or sidewalks; or DRAFT • FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 4 of 32 • DRAFT - FEBRUARY 12, 2008 (2) On any other property, whether public or private, but requires for its successful execution the provision and coordination of City services to a degree over and above that which the City normally provides; or (3) On or in any area open to the public. 2. SPECIAL EVENTS may include, but shall not be limited to: a. Parade, procession, organized movement, or motorcade, consisting of persons, vehicles, or a combination thereof; b. Public assembly, demonstration, march, meeting, parade, protest, rally, or vigil which involves the expression of opinions or grievances;of persons for a common purpose; c. Performance, presentation, ceremony, concert, or exhibit-, d. Athletic competition, race, or contest involving spoft-games, or exercises; or e. Community or neighborhood event or block party. 3. The definition of SPECIAL EVENT shall not include: a. An activity held solely on private property not accessible by the general public and which neither requires the provision and coordination of City -;services to a degree over and above that which.tle City routinely provides nor compromises the ability of the City to respond to a public safety emergency; b. An activity, including FIRST AMENDMENT'AC`Muy, occurring on streets or sidewalks within the Cityor in or on City property, where such activity neither results in the obstruction of...**- eets, or sidewalks, iio ;requires the provision and coordination of City services 16-iWegree over and a. ove-ihat which the City routinely provides, nor compromises't ability of the City to respond to a public safety emergency; c. Funeral processions; d. Programmed activities provided ox managed by the City; e. City rmnagement and/or permitting;of City facilities or usages otherwise governed by City ordinance or policy: M. SUBDIVISION MODEL HOME: A dvvel°ling which serves as an exhibit or example of dwellings that have been constructed or are to be constructed within the subdivision in which such model home is located. Where: a. -dwelling is both a SUBDIVISION MODEL HOME and a SUBDIVISION REAL ESTATE;SALES OFFICE, the definition of SUBDIVISION MODEL HOME shall apply. N. SUBDIVISION REAL ESTATE SALES OFFICE: A structure from which lots and/or dwellings are sold '..rented, or offered for sale or rent, where such structure is located in the subdivision containing such real estate. Where a structure is both a SUBDIVISION MODEL HOME and a SUBDIVISION REAL ESTATE SALES OFFICE, the definition of SUBDIVISION MODEL HOME shall apply. O. TEMPORARY SALES UNIT: 1. An outdoor or open-air commercial or retail establishment, enterprise, or facility from or at which goods and/or services are sold, traded, offered for sale or trade, or displayed for the purpose of sale, trade, or giveaway; and which: a. Remains within any 340 -square -foot area, for more than two consecutive hours within DRAFT - FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 5 of 32 DRAFT - FEBR UARY 12, 2008 any twenty-four hour period; and b. is not located on the premises of, nor physically attached to, any permanent proprietor. 2. A TEMPORARY SALES UNIT may consist of any tangible structure, including, but not limited to, a stall, booth, tent, platform, box, table, rack, palate, trailer, cart, vehicle, container, or other form of offering, displaying, or storing goods and/or services. 3. This definition shall include, but shall not be limited to: fruit or produce stands, Christmas tree stands, and/or the sale of food or concessions from vehicles. 4. This definition shall not include the sale of fireworks. P. TEMPORARY USE: The carrying on, for a determinate and:tansitory period of time, a use of, at, or upon real property, including, but not limited to, the�sale tr.gde, offer, delivery, or display of goods or services, where such use is not the approved conditional or principal permitted use designated for such real property as su&uses°are defiri in.the Meridian Unified Development Code. TEMPORARY USES Shall* include, but shall riot be limited to, SUBDIVISION MODEL HOMES, SUBDIVISION REAL. ESTATE SALES OFFICES, PROMOTIONAL SALES UNITS, TEMPORARY SALES UNITS, SPFd*A' EVENTS, OUTDOOR MARKETS ``and GARAGE SALES. 34-2: MOBILE SALES UNITS: A. License and/or permit requirements. If slailibe:unlawful foie any person to operate, allow the operation of, or act as a MOBILE SALES UNIT wit/ o each and all of the following licenses, permits, and/or certifications: 1. Any and all licenses;` permits, and/Or certifications required by local, state or federallaw. law. 2. Any and all licenses, permits;_ and/or certifications required by the Central District ITealth Department. 3. A City of Meridian Mobile' Sales Unit License. a. Application for a City of Meridian Mobile Sales Unit License shall be made to the City Clerk, and shall include the following: (1)' A. completed application form provided by the City Clerk, which form shall include: (a) The name, address, driver's license number, and social security number of the applicant, and/or, if the applicant is an partnership, company, or corporation, the names, addresses, driver's license numbers, and social security numbers of the partners or officers. Addresses required by this section shall include both local and corporate addresses, as well as both physical and mailing addresses. DRAFT - FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 6 of 32 DRAFT • FEBRUARY 12, 2008 (b) The names, addresses, driver's license numbers, and social security numbers of all employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City under the Mobile Sales Unit License. Addresses required by this section shall include both local and corporate addresses, and both physical and mailing addresses. (c) A description of the goods and/or services to be sold, traded, given away, offered, displayed, and/or delivered under the Mobile Sales Unit License. (d) A description of the form of conveyance or:tirausport to be used in the MOBILE SALES UNIT's operation, traveling*, and/or conduct of sales, trades, giveaways, offers, displays, and/or deliveries. (e) A description of any and all motor'vehicles`to.:% used by the MOBILE SALES UNIT, including license.plate state and number, make, model, color, and other means of identification of such velucle(s). (1) A description of the hours locations, and means at Ad by which the MOBILE SALES UNIT witl`operate, travel, and/or co ds trades, giveaways, offers, displays, and/or deliveries. (g) A comprehensive listing of any infraction, misdemeanor and/or felony convictions; probation violations; `or forfeitures of bail by or of the applicant, any partner,: officer, and/or'any, employees and/or persons who will be operaxing: acting as a MOuiiE-SALES UNrr within the City. (h) An agent upon whom service of process may be made in the State of Iciaio::: (2y Applicatiorifee as set forth in..fee schedule. The city council shall have the authority to: waive in whole orifi part the application fee when such a fee p w would ent iii -unreasonable hardship. A request for a hardship waiver shall be made in writings shall state the reasons for such request, and shall be deliver4tolhe City Clerk via U.S. Mail or in person. Upon receipt of such. request, the City Clerk shall schedule a public hearing on the request at a City Councilmeeting within thirty (30) days. The City Council's decision, on such request shall be a final decision, and may be appealed to District' Court according to the provisions of the Idaho Administrative Procedures Act. (3) Two (2) photographs of the applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNrr within the City. Such photographs shall be two inches by two inches and shall show the head and shoulders of the applicant and/or employee or person in a clear and distinguishable manner. (4) Fingerprints, taken by the Idaho State Police, of the applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City. DRAFT - FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 7 of 32 DRAFT • FEBR UAR Y 12, 2008 (5) Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNn within the City from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the permit. Such insurance shall name the City as additional insured and shall provide that the policy shall not terminate or be canceled prior to the expiration date without 30 days' advance written notice to the City. Such insurance shall afford minimum limits of $504;000.00 per person bodily injury, $500,000.00 per occurrencebodily, injury, and $100,000.00 per occurrence property damage. b. Upon receipt of all application materials required by this -:section, the City Clerk shall refer the application to the Chief of Police, wh shall cause an investigation to determine the validity and completeness of iYie information therein. The Chief of Police or his designee shall endorse upori`i-h application the findings of the investigation and` d.urn.A46 the City Clerk..' c. Upon receipt of the findings of the Chief 'of Police or his designee, the City Clerk shall either issue a:City of Meridian Nubile Sales Unit License to the applicant or deny the application..;: Where the Ci"lerk denies an application for a City of Meridian Mobile Salus Unit; License; $e shall notify the applicant of such denial in writing, Which sl all incltide;notice of the right to appeal such decision.." -as set::forth in this section. Written notice of the denial shall be sent via US. mail ...:...the applicant at,the address set forth on the application. d. The City Clerk shall deny an application for a Mobile Sales Unit License where: (1) Theapplication is incomplete or required application materials or fees have not been submitted; (2) Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; (3); The: applicant and/or any employee and/or person to operate or act under the City of Meridian Mobile Sales Unit License has been convicted of any misdemeanor related to motor vehicles; alcohol, drugs, or illicit substances; theft, fraud, deception, or illegal sales of any goods or services; (4) The applicant and/or any employees and/or persons who will be operating or acting as a Mobile Sales Unit within the City under the City of Meridian Mobile Sales Unit License has been convicted of any felony or of any violation of this section; or DRAFT ■ FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 8 of 32 DRAFT • FEBR UAR Y 12, 2008 (5) The applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City under the City of Meridian Mobile Sales Unit License is required by any law or legal order to register as a sex offender. e. Appeal of the City Clerk's issuance or denial of an application for a Mobile Sales Unit License may be made by any person. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon reeeipt of such written appeal, the City Clerk shall schedule a public hearing ori: the appeal at a City Council meeting within thirty (30) days. Following a pub/ & hearing on the appeal, City Council shall either affirm or reverse the City `Clerk's action and shall issue written findings supporting such B is on. The Ci{y; Council's decision on such appeal shall be a final decision, an may be appeaIed:to District Court according to the provisions of thq jdaho Administrative Procedures Act. f. Upon approval of an application for aMobile Sales Unit License, the applicant/licensee shall remit to the 066 jb erk a license fee. Upon receipt of the license fee, the City Clerk shall issue the;°Ciy of Meridian Mobile Sales Unit License. The license fee. shall be established as set forth in the fee schedule. The city council shall; have the authority to waive in whole or in part the license fee when such a tee :would present an unreasonable hardship. A request for a hardship waiver shall be made'in writing, shall be mailed to the City. Clerk via U.S. Mail; and shall state'the reasons for such request. Upon receipt of such request, the City Clerk shall schedule a public hearing on the request at a City Council meeting within thirty (30) days. The City Council's; decision.on such request shall be a final decision, and may be appealed'to District°'C.ourtaccording to the provisions of the Idaho g. The City; of Meridaiz Mobile Sales Unit License shall include, on its face: (1) The nai' e(s) of the licensee and any employees and/or persons licensed to operate, or act as a MOBILE SALES UNIT within the City under such license; (2) A description of the goods and/or services that may be sold, traded, given away, offered, displayed, and/or delivered under such license; (3) The hours, locations, and means at and by which the MOBILE SALES UNIT is licensed to operate, travel, and/or conduct sales, trades, giveaways, offers, displays, and/or deliveries under such license; and (4) The dates during which such license is valid. h. A City of Meridian Mobile Sales Unit License shall not be required for: DRAFT • FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 9 of 32 DRAFT ■ FEBRUARY 12, 2008 (1) FMsT AMENDMENT ACTIVITY on public or private property. (2) A MOBILE SALES UNIT that is invited to the premises or place at which goods and/or services are sold, traded, given away, offered, displayed, or delivered, where such invitation is extended by the occupant or owner of such premises or place. Such invitation may be extended explicitly by such occupant or owner, or may be extended implicitly by such occupant or owner by such occupant or owner's transaction of business with such Mobile Sales Unit within the previous three hundred sixty-five (365) days. Such invitation may be revoked by such occupant or owner by explicit communication only, and shall be effective'immediately, whether conveyed orally or in writing. (3) Any sale, trade, gift, offer, or display required by courtoxder or by law. (4) The occasional sale by local school students of admission fo a function of their school or of goods or servi&iin support..of a school program. i. The City Clerk may revoke a Mobile Sal bnit License where: (1) A term or condition of tl a license is violated`1}y the licensee or by any employee or person operating o%:acting under such license. (2) In the course of operating or. acting as i"WBILE SALES UNIT, the licensee or any.:ezriployee or person operating ox 4cting under such license violates ,a provision: of. this Chapter, or of any other local, state, or federal law. (3) +Itis. found, after issuance of such license, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application. (4) The 1ir.eizsee or.anyemployee or person operating or acting under such license is convicted of'any misdemeanor related to motor vehicles; alcohol, drugs; ar illicit substances; or theft, fraud, deception, or illegal sates: of any goods or services. (5) The licensee or:aiiy employee or person operating or acting under such license: i§ convicted of any felony. (6) The licensee or any employee or person operating or acting under such licensee is required by any law or legal order to register as a sex offender. The City Clerk shall notify the licensee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the Mobile Sales Unit License application. Such revocation shall be effective immediately upon mailing by the City Clerk. j. Appeal of the City Clerk's revocation of an application of a Mobile Sales Unit License may be made by the licensee. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon receipt of such appeal, the City Clerk shall DRAFT - FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — page 10 of 32 DRAFT • FEBRUARY 12, 2008 schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. B. Time of Operation of Mobile Sales Units. 1. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT at a time of day that is outside the scope of a valid, current Mobile Sales Unit: License. 2. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT upon a date that is outside the scope of a valid, current Mobile Sales�UiitLicense. C. Place of Operation of Mobile Sales Units. 1. It shall be unlawful for any person to operate or act as a MOBILE SALES Y:TNt r or. allow such operation or activity at a location that is outside the scope of a valid,'eurrent Mobile Sales Unit License. 2. It shall be unlawful for any person, to park any vehicle o ,mode of conveyance utilized in the operation or activity of a MOBILE SALES UNIT in violation of any generally applicable provision of Meridian City Code or:.16 l state, or federal Iavit 3. It shall be unlawful for any person to operate or advai `a.., -.MOBILE SALES UNIT or allow such operation or activityJn any area ofilie City or many manner prohibited by the Meridian Unified: Development Code. 4. It shall be unlawful for any. -person to operate; & act as a MOBILE SALES UNIT or allow such operation or adtivity: h of 6A:#gy City building, or City property other than a City Park, witfioiit the.prior written or recorded consent of City Council. 5. It shall be unlawfuI. for any person to operate or act as a MOBILE SALES UNIT or allow such operation or activity in any City Park without the prior written consent of Parks Director and/or any licenses and/or permits required by the Title 13, Meridian City Code. D. Manner of Operation of Mobile Sales Units. 1. It shall be unlawful for any person to operate, allow the operation of, or act as a MOBILE SALES UNIT if any required license, permit, and/or certification required for such operation or activity is expired or is not valid and current for any reason. 2. If the MOBILE SALES UNIT is or utilizes a motor vehicle or other mode of transportation, a valid and current Mobile Sales Unit License shall be exhibited in a conspicuous place on such vehicle or other mode of transportation at all times during such operation or activity. Otherwise, a valid and current Mobile Sales Unit License shall be kept on the licensee's and/or employee's person at all times during such operation or activity and shall be DRAFT ■ FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 11 of 32 • DRAFT ■ FEBRUARY 12, 2408 �' I exhibited at any time upon request of any person. It shall be unlawful for any person to operate or act as a MO$ILE SALES UNIT if a Mobile Sales Unit License is not exhibited as required by this section. 3. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT where such person is not specifically licensed under a valid, current Mobile Sales Unit License. 4. It shall be unlawful for any person operating or acting as a MOBILE SALES UNIT or allowing such operation or activity to sell, trade, give away; offer for sale, trade, or giveaway; display goods or services for the purpose of sale, trade;`or..giveaway; or deliver goods or services pursuant to such sale, trade, or giveaway! -goods or services that are outside the scope of a valid, current Mobile Sales Unit License:::.. 5. It shall be unlawful for any person operating or acting as MOBILE §ALr;S UNIT to operate a musical instrument or amplification device fromsuch MOBILES A:"':UNIT where such music or sound is audible beyond fifty feet (5.0') of the source of such music or. sound. b. It shall be unlawful for any person operating or" acting as'a MOBILE SALES UNIT to: a. Misrepresent his or her purposo.or affiliation; b. Continue communications with" a:.pofential customer rego*g a sale, trade, giveaway, or offer thereof after such cuitobler�has stated�that he or she does not wish to participate in such transaction orfurther communicate with such MOBILE SALES UNIT. c. Represent the.issuance: of any license under, this Chapter as an endorsement or recommendatio* n. of such, licensed activity, E. Penalty. A violation of anyproyision of tls Chapter shall be a misdemeanor, punishable by such fine and or mprisonmefifai' .;established by Idaho Code. In addition to such penalty, any person violating, allowing, or causing any provision of this Chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties. Each day upon which a violation of this chapter. continues or occurs may be deemed a separate and distinct violation. F. Enforcement. P6 'e, dicers shall be empowered to enforce the provisions of this title. An officer may call upon the services of the planning, fire, parks or other appropriate city departments to assist in the enforcement of the provisions of this title or in an investigation of a suspected violation thereof. 3-4-3: TEMPORARY USES: A. License and/or permit requirements. It shall be unlawful for any person to establish, operate, allow the operation or establishment of, or act as a TEmpoRARY USE without each and all of the following licenses, permits, and/or certifications: DRAFT - FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 12 of 32 0 ! DRAFT ■ FEBRUARY 12, 2008 1. Any and all licenses, permits, and/or certifications required by local, state, or federal law. 2. Any and all licenses, permits, and/or certifications required by the Central District Health Department. 3. Any and all licenses, permits, and/or certifications required by Title 14 of the Meridian City Code. 4. A Citizen's Use Permit, where required. 5. A City of Meridian Temporary Use Permit. a. Application for a City of Meridian Temporary Use Permit shall: be.made to the Planning Department, and shall include a completed application form provided by the Planning Department, which form shall.include, but. not be limited*o,':: (1) The name, address, and tax identification`number'of the applicant, and/or, if the applicant is a partnership, company, or corporation, the name, address, and corporate or tax identification number of such.O". Addresses required by this section shall include both local and corporate addresses, as well as both physical and mailing addresses. (2) The names and addresses of all°employees ancUorpersons who will be establishing, operating, or acting:.as a TwpoRAiy USE within the City under the Temporary Use Permit. Addresses: required by this section shall include both local and corporate addresses, and both physical and mailing addresses. (3).A description: of the dse i Jncluding any goods and/or services to be sold, traded, given away, offered, displayed;°and/or delivered, or any activities or events scheduled to occur;under the Temporary Use Permit. (4} of any structures that will be used in the course of activities, sales, A description. trades, giveaways, offers, and/or displays under the Temporary Use Permit. (5) A description. of any and all motor vehicles to be used by or in the course of the TEMPORARY USE, including license plate state and number, make, model, color, and other means of identification of such vehicle(s). (6) Site plan(s) and/or maps), including, but not limited to, placement of structures, displays, goods, vendors, scheduled events, and/or signs. Any and all signs represented on the site plan shall conform to the provisions of this Title. Where material changes are made to such site plan prior to or upon set-up of the event, an updated site plan shall be submitted to the City. DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 13 of 32 • a DRAFT • FEBRUARY 12, 2008 (7) A description of any and all signs that will be erected or placed for the purpose of advertising, promoting, or directing patrons to such temporary use; the location thereof; and written permission of owners of properly upon which such signs will be erected or placed. Any and all signs shall conform to the provisions of this Title. (8) A description and/or schedule(s) of the hours, locations, and means at and by which activities, sales, trades, giveaways, offers, and/or displays will occur under the Temporary Use Permit. (9) Written permission of owners of all property or properties upon, through, or across which such Temporary Use shall operate::aid7or: occur. (10) An agent upon whom service of process;may tie, made irf the State of Idaho. (11) Application fee as set forth in fee schedule. The city council sha11 have the authority to waive in whole or in part the application fee when sueh a fee would present an unreasonable hardship. A requestfor'a'hardship waiver shall be made in writing, shall state the reasons for;such request, and shall be delivered to the City Clerk via U.S. Mail or in persoriUpon receipt of such request, the City Clerk shall schedule 'a public hearing on the request at a City Council meeting within thirty (30) da*.:;The City Counc" decision on such request shall be a final decision, and.maye appealedto District Court according to the provisions of the Idaho Administrative Procedures Act. b. Upon receipt of all application materials required by this seciaon, the Planning Director or designee "I determine, and shall endorse upon the application findings and determinations regarding: (1}:°The. idityand:completeness`oftheinformation therein, (2) Whether the propose&TEMPORARY USE may be conducted in accordance with all applicable provisions of flaw, including, but not limited to, this chapter; and (3) Whether a violation of the Meridian Unified Development Code or of this chapter is occurring upon the property upon which such proposed TEMPORARY USE will c. Upon issuance of the findings, the Planning Director or designee shall either issue a City of Meridian Temporary Use Permit to the applicant or deny the application. Where an application for a City of Meridian Temporary Use Permit is denied, the Planning Director or designee shall notify the applicant of such denial in writing, which shall include notice of the right to appeal such decision as set forth in this section. Written notice of the denial shall be sent via U.S. mail or personally delivered to the applicant at the address set forth on the application. DRAFT ■ FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 14 of 32 • 0 DRAFT ■ FEBRUARY 12, 2008 d. The Planning Director shall deny an application for a Temporary Use Permit where: (1) The application is incomplete or required application materials or fees have not been submitted; (2) Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; (3) The proposed TEmpoRARY UsE will not be conducted in:accordance with all applicable provisions of law, including, but not limitedto this chapter, or (4) A violation of the Meridian Unified Development'Code:.or of this chapter is occurring upon the property upon which such proposed`TE1vwoRARY USE is proposed to occur. e. The Planning Director or designee shall issue or deny Temporary Tise�Permit within fifteen (15) working days of receipt ofa complete application for such license. f. Appeal of the Planning Director's issuance or de iiW of an application for a Temporary Use Permit may be .made by any person`.!kSuch appeal shall be made by City Council pursuant to the City;Council Review process set forth in the Meridian Unified Development Code. The, Citiy;Council's decision°;ori such appeal shall be a final decision, and may be appealed to Disfr ctr;Court according to the provisions of the Idaho Administrative Procedures Act;.; g. The City o .Meridiah�Temporary Use Permit shall include, on its face: (1) The name(s)'-of the permitee and any employees and/or persons licensed to operate or act as a TEORARY USE within the City under such permit; (2) A description of the goods and/or services that may be sold, traded, given away, offered, displayed, and/or. delivered under such permit; (3). A description f. the activities that may occur under such permit; (4) A description of the structure(s) that may be erected under such permit; (5) A description of the caretaker unit that may be utilized for the purposes of security and maintenance of the site; (6) A description of all promotional and directional signs that may/may not be placed or erected and the location(s) thereof; (7) The hours, locations, and means at and by which the TmpoRARY USE is permitted to occur, including hours, locations, and means of set-up, tear -down, DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 15 of 32 0 0 DRAFT ■ FEBRUARY 12, 2008 sales, trades, giveaways, offers, displays, and/or deliveries, under the permit or pursuant to the Temporary Use allowed by such permit; (8) The dates during which such permit is valid; and (9) Other conditions which, in the discretion of the Planning Director, are necessary protect the public health, safety, and welfare and mitigate adverse effects on surrounding property, including the effects of traffic, noise, vibration, odor, light, glare, distraction to motorists, and/or dust. h. A City of Meridian Temporary Use Permit shall not be::fequired for the following activities, provided that this chapter shall not exempt`sucli activities from any other requirements of law: (1) FIRST AMENDMENT ACTIVITY onpublic:orprivate property. (2) Any sale, trade, gift, offer, or display"required bycourt order or bylaw: (3) GARAGE SALES. (4) Fireworks sales. i. In addition to any other applicable civil or cminal penalties, the Planning Director may revoke a City of Meridian Temporary Use' Permit where: (1) A term or condition -.of the permit is violated by the permitee or by any employee or person.operating or acting under such permit. (2) In the course of operating: or. acting as a TEMPORARY USE, the permitee or any employee or person operating or acting under such permit violates a provision of this ClapteT:, or of 'any; other local, state, or federal law. (3) It is found, after issuance of such permit, that it was issued pursuant to falsified, inaccurate, or ncomplete information on the application. The Planning Director shall notify the licensee of such revocation in writing, and shall mail such.notice to the applicant at the mailing address set forth in the Temporary Use Permit application. Such revocation shall be effective immediately upon mailing by the Planning Director. Appeal of the Planning Director's revocation of an application of a Temporary Use Permit may be made by the permitee. Such appeal shall be made by City Council pursuant to the City Council Review process set forth in the Meridian Unified Development Code. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. DRAFT • FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 16 of 32 • 0 DRAFT - FEBRUARY 12, 2008 B. Standards for All TEMPORARY USES. The following regulations on the time, place, and manner of TEMPORARY USES shall apply generally to any and all TEMPORARY USES. 1. Time of use. It shall be unlawful to operate or to allow or cause the operation or occurrence of a TEMPORARY USE requiring a City of Meridian Temporary Use Permit at any time or upon any date other than that designated in a valid City of Meridian Temporary Use Permit. 2. Place of use. It shall be unlawful to operate or to allow or causo`the. operation or occurrence of a TEMPORARY USE requiring a City of Meridian Temporary Use Permit at any place other than that designated in a valid City of Meridiarii;Temporary Use Permit. 3. Manner of use. It shall be unlawful to operate or tallow or causethe operation or occurrence of a TEMPORARY UsE requiring a City of Meridian Temporary Use Permit in any manner other than that designated in a valid City of Meridian Tempoory Use Permit. 4. Surface. It shall be unlawful to operate or allow the operation or occurrence of any TEMPORARY USE, whether or not a City of Meridian :Temporary Use Permit is required for such TEMPORARY USE, on vacant property or upon;any surface other than concrete or asphaltic concrete. 5. Vision triangle. It shall be unlawful for any person: operating or causing or allowing the operation of any TEMPORARY UsE to cause.or`allow structures, signs, merchandise, or any other material utilized in. the operation or: occurrence of such TEMPORARY UsE, whether or not a City of Meridia in Temporary Use` Permit is required for such TEMPORARY USE, to interfere with the clear vision triangle. 6. Right-of-way. It shall:be unlawful°:for any -person operating or causing or allowing the operation: of-'any.TEMro[axY USE to`operate or cause or allow the operation or occurrence of anff EMPORARY USE within the public right of way, unless otherwise authorized by a validly issuedOty of Meridian Citizens Use Permit. 7. Required buffer landscape areas. Unless otherwise approved, it shall be unlawful for any person. to operate or cause or allow the operation or occurrence of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY USE, within required street buffer for arterial and collector roadways and/or land use buffer landscape areas. 8. Structures. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY USE, to: a. Construct or cause the construction of any permanent structure. DRAFT - FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 17 of 32 DRAFT • FEBRUARY 12, 2008 b. Place, construct, or cause or allow the placement or construction of any structure that would not otherwise be permitted by a generally applicable provision of law or city code. c. Fail to remove a structure utilized in the operation of such TEMPORARY UsE at the end of the time period allowed by a City of Meridian Temporary Use Permit or by other law. d. Place, construct, or cause or allow the placement of structures. utilized in the operation or occurrence of any TEMPORARY USE within the required setback, required land use buffer, and/or the required street buffer for arterial and collector roadways. 9. Caretaker unit. It shall be unlawful for any person operating 'r causing or allowing the operation of any TEMPORARY UsE, whether or nota City<of Meridian;: Temporary Use Permit is required for such TEMPORARY USE, to a. Establish and/or utilize more than one-* unit`.. b. Establish and/or utilize a caretaker unit for puiposes other than site security or maintenance. c. Fail to remove any caretaker unit at th6 end, of the time°period allowed by a City of Meridian Temporary Use Permit or by lav ► :: ; ::.. 10. Parking and access: f shall be unlawful:for any person operating or causing or allowing the operation of any TEMPORARY USE to fail to provide adequate off street parking to serve such TEMPORARY USE: In the operaiiop of any TEMPORARY UsE, whether or not a City of Meridian Temporary.;... Permit is required for such TEMPORARY UsE: a. The.. OR-ARY UsE'shall not displace the required off street parking spaces or loading areas of the principal permitted uses on the site. b.. The entrance and' exit drives shall be designed to prevent traffic hazards and nuisances. c. All surfaces used for parking shall be constructed with asphalt or concrete paving or vegetative cover. Recycled asphalt may be used only where such material is approved for the site's: principal permitted use by a certificate of zoning compliance validly issued by the City of Meridian. 11. Noise. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY UsE to fail to shield compressors, fans, pumps, or other motorized equipment in a manner that minimizes noise levels to adjoining properties. It .shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 18 of 32 • (10 DRAFT - FEBRUARY 12, 2008 for such TEMPORARY USE, to locate or operate a compressor, fan, pump, or other motorized equipment within one hundred feet (100') of a residential district. 12. Site conditions. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE to operate or conduct such TEMPORARY USE in a manner that fails to provide for waste collection and disposal, including, but not limited to, debris, garbage, food or organic products, hazardous or toxic materials or byproducts, and signs. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY USE, to fail to remov.e:waste. from any TEMPORARY USE site. 13. Unobstructed sidewalk. Where a sidewalk or pedestrianway i4 ,bstructed in the course of the conduct of a TEMPORARY USE, a minimum ,widtlid four feeti (4') of such sidewalk or pedestrianway shall remain unobstructed. Where the conduct of a °TEMPORARY USE obstructs a sidewalk or pedestrianway, it shall -be unlawful for any persoii°:operating or causing or allowing the operation of such:TEMiPORARY UsE to fail to ensure that a minimum width of four feet (4') of such sidewalk: or. pedestrianway remains unobstructed. 14. Signs. The provisions of this Title regarding temporary `sgns shall apply to any and all TEMPORARY USES. In addition to all, oti>ier applicable provisions of this Title, it shall be unlawful to install, erect, post, or display or—fa::! cause'th�y installation, erection, posting, or display of any TEMPORARY SIGIypromotirig;:,advertising, or directing patrons z.to a TEMPORARY USE upon. any property.. t` ut the permission of the owner of such property. C. Standards for Specifiic TEMIO` zARY USES. In addition to the Standards for All TEMPORARY .:......:.... USES as set forth above, t1ie: fbllowi standards for time, place, and manner of operation or occurrence of specific TEMPORARY UsES'hall also apply. 1. Standards for SUBDIVISION MODEL HOMES. a. Where a structure.is both a SUBDIVISION MODEL HOME and a SUBDIVISION REAL ESTATE SALES OFFICE, such structure shall be subject to the standards for a SUBDIVISION MODEL HOME. b. The operation of a SUBDIVISION MODEL HOME without the following valid and current licenses, permits, and/or certifications shall be unlawful: (1) A City of Meridian Temporary Use Permit. (2) Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 19 of 32 0 0 DRAFT ■ FEBRUARY 12, 2008 c. A SUBDIVISION MODEL HomE shall be located at or upon a tot or lots within the subdivision containing the lots and/or dwellings of which such SUBDIVISION MODEL HOME serves as an exhibit or example. It shall be unlawful to operate or cause the operation of a SUBDIVISION MODEL HOME at or upon a lot or lots which islare not within the subdivision containing the lots and/or dwellings of which such SUBDIVISION MODEL HOME serves as an exhibit or example. d. A SUBDIVISION MODEL HOME shall be located only within a structure that is suitable for sale and/or use as a residential dwelling unit. It shall be unlawful to operate or cause the operation of a SUBDIVISION MODEL HOME within- a structure that is not suitable for sale and/or use as a residential dwelling unitWhile such residential dwelling unit is temporarily used as the SUBDIVISION 1VIf?I)EL HOME, such unit shall meet any and all applicable standards for commercial occupancy and shall obtain any and all permits required by Title 10 of this Code:: It shall be unlawful to operate or cause the operation of a SUBDIVISION MODEL HOME where such SUBDIVISION MODEL HOME does not meet all applicable standards for commercial occupancy;or without any and all permits required by Title 10""is Code:::.:: e. The principal use of the SUBDIVISION MODEL Hoi+tl shall as an exhibit or example of lots and/or dwellings within the subdivision or planned unit: development in which the SUBDIVISION MODEL HOME is located. It shall be unlawful for any person to use or allow the use of a SUBDIVISION MOUBIrHow as a financial` institution of any sort, including as an appraisal, loan, 6r:closindip;4 rce... f. A SUBDIVISIONIVIODEL HOME may remain only until there are no newly constructed lots or dwellings for sale or rent within:the subdivision in which the SUBDIVISION MODEL HOME is located:: It shall be unlawful to operate or cause the operation of a SUBDIVISION MODEL HOME where no lots or newly -constructed dwellings are for sale or rent. g. The provisions of this:Title regarding TEMPORARY SIGNS shall apply to any and all SUBDIVISION �ODEL IvIi HOS.; ..In addition to all other applicable provisions of this ':. Title, it shall be`unlawful to install, erect, post, or display, or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN promoting, t7r,ing, sior directing patrons to a SUBDIVISION MODEL HOME upon any property outthe permission of the owner of such property. 2. Standards for SUBDIVISION REAL ESTATE SALES OFFICES. a. Where a structure is both a SUBDIVISION MODEL HOME and a SUBDIVISION REAL ESTA'T'E SALES OFFICE, such structure shall be subject to the standards for a SUBDIVISION MODEL HOME. b. The operation of a SUBDIVISION REAL ESTATE SALES OFFIc'E without the following valid and current licenses, permits, and/or certifications shall be unlawful: DRAFT ■ FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 20 of 32 DRAFT • FEBRUARY 12, 2008 (1) A City of Meridian Temporary Use Permit. (2) Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. c. A SUBDIVISION REAL ESTATE SALES OFFICE shall be located at or upon a lot or lots within the subdivision containing the lots and/or dwellings being sold from such SUBDIVISION REAL ESTATE SALES OFFICE. It shall be unlawful to operate or cause the operation of a SUBDIVISION REAL ESTATE SALES OFFICE atupon a lot or lots which is/are not within the subdivision containing the lots and/ordwellings being sold from such SUBDIVISION REAL ESTATE SALES OFFICE. d. The principal use of the SUBDIVISION REAL ESTATESALES'OFFICE shall be the sale of lots and/or dwellings within the subdivision orphaned unit development in which the SUBDIVISION REAL ESTATE SALES OFFICE is'located. It shall be unlawful for any person to use or allow the use of a SUBDIVISION REAL ESTATE SALES=OFFICE as a financial institution of any sort, includirig'as an appraisal, loan, or closiri`dffice. e. A SUBDIVISION REAL ESTATE SALES OFFICE may .remain only Until there are no newly constructed lots or dwellings for sale or rent w,the subdivision in which the SUBDIVISION REAL ESTATE SALES 'OFFICE is located: -h -shall be unlawful to operate or cause the operation of a SUBDiVISION REAL ESTATE"SALES.OFFICE where no lots or newly constructed dwellings are for sale or rent:.unless such SUBDIVISION REAL ESTATE SALES OFFICE is converted to a.,dwelliiig inaccordanee with all applicable provisions of law;. including Title 160 the Meridian City Code. f. A SUBDIVISION. REAL ESTATE SALES OFFICE..shall meet any and all applicable standards for commercial occupancy and-slall obtain any and all permits required by Title 10 of this Code_:: It'si all Pjm1awful to operate or cause the operation of a SUBDIVISION. REAL ESTATE SALES OFFICE where such SUBDIVISION REAL ESTATE SALES OFFICE: oes not:ineet all applicable standards for commercial occupancy or without any and'=a11 permitsrequired by Title 10 of this Code. g. where a SUBDIVISION REAL ESTATE SALES OFFICE is located within a temporary and/or, portable structure, rather than in a SUBDIVISION MOL►EL HOME or other resideiitial.unit intended to be sold as a residential dwelling unit upon the sale or ` rental of the lots or dwelling units in the subdivision in which the SUBDIVISION REAL ESTATE SALES OFFICE is located, such temporary and/or portable structure shall not _ exceed seven hundred (700) square feet. h. The provisions of this Title regarding TEMPORARY SIGNS shall apply to any and all REAL ESTATE SALES OFFICES. In addition to all other applicable provisions of this Title, it shall be unlawful to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN promoting, advertising, or directing patrons to a REAL ESTATE SALES OFFICE upon any property without the permission of the owner of such property. DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 21 of 32 DRAFT ■ FEBRUARY 12, 2008 3. Standards for PROMOTIONAL SALES UNITS. a. The operation of a PROMOTIONAL SALES UNIT without the following valid and current licenses, permits, and/or certifications shall be a violation of this Chapter: (1) A City of Meridian Temporary Use Permit. (2) A City of Meridian Citizen's Use Permit, where applicable. (3) Any and all applicable licenses, permits, and/or certi�cadons from the Central District Health Department. (4) Any and all licenses, permits, and/or certifications require&liy.;Title 10 of the Meridian City Code. b. It shall be unlawful to operate or causethe operationof a PROMOTIONAL;SALES UNIT in a residential district. c. Only a PROMOTIONAL SALES UNIT directly associa#ed:.with the principally permitted use on the site on which it is located. shall be allowed for example, a sidewalk sale or tent sales associated with an existi ig:retail establishrnent`sl all be allowed. It shall be unlawful to operate a PROMOTIONAL SALE' t`V NIT at anyplace or in any manner that is not directly associated with the principally periiil.tted:uge on the site on which such PROMOTIONAL, SALES,?T.TNIT is located-,;,:: d. Sales by a PROMOTIONAL SALES UNIT shall be limited to a period of time not to exceed one hundred andsixty (160) days per calendar year. s: e. A PRO OTIONAL SAI iiS.UNIT an Ifidi property on or at which it is located shall comply with the.standards: for vehicular and pedestrian access as determined by the Ada County Highway District or other transportation authority. f. The provisions of this Title regarding TEMPORARY SIGNS shall apply to any and all PROMOTIONAL SALES UNITS. In addition to all other applicable provisions of this Title, it shall be unlawful to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN promoting, advertising,. or directing patrons to a PROMOTIONAL SALES UNIT upon any property without the permission of the owner of such property. 4. Standards for TEMPORARY SALES UNITS. a. The operation of a TEMPORARY SALES UNIT shall be unlawful without the. following valid and current licenses, permits, and/or certifications: (1) A City of Meridian Temporary Use Permit. DRAFT • FEBR VARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 22 of 32 DRAFT • FEBRUARY 12, 2008 (2) A City of Meridian Citizen's Use Permit, where applicable. (3) Any and all applicable licenses, permits, and/or certifications from the Central District Health Department. (4) Any and all applicable licenses, permits, inspections, and/or certifications from the Idaho Tax Commission. (S) Any and all licenses, permits, and/or certifications requiiei by Title 10 of the Meridian City Code. (6) Written, notarized consent of the owner of the g opert`' ;ri hick the TEMPORARY SALES UNIT is to be located. b. It shall be unlawful to operate or cause ":operation of a TEMPomkR"ALES UNrr in a residential district. c. For TEMPORARY SALES UNITS that stay on the site: for the full duration of the use, such uses shall be limited to a period of time not+ta exceed sixty (60) days, whether such days are consecutive or riot: per.. property per ca%ndar year. The location of a TEMPORARY SALES UNIT on a site fot'°any; portion of a *shall constitute one (1) day for purposes of this section. d. TEMPORARY SALES:UNITS may utilizecno more thai one (1) structure. Such structure shall be no..more than seven hundred (700) square feet. It shall be unlawful to utilize more than' .o:ne. (1) structii re in the operation_of a TEMPORARY SALES UNIT. It shall be unlawful for any structure. utilized in the operation of a TEMPORARY SALES UNIT to be more. than sevenhun" (7Q0)�square feet. It shall be unlawful to utilize any structure m. the operation of a THIvIPORARY SALES UNrr without any and all licenses, permits, andlor.certifcations required by Title 10 of the Meridian City Code. e;. A TEMPORARY SALES UNlrand the property on or at which it is located shall comply with the standards: for vehicular and pedestrian access as determined by the Ada County. Highway District or other transportation authority. f. The provisions of this Title regarding TEMPORARY SIGNS shall apply to any and all TEMPORARY SALES UNITS. In addition to all other applicable provisions of this Title, it shall be unlawful to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN promoting, advertising, or directing patrons to a TEMPORARY SALES UNIT upon any property without the permission of the owner of such property. 5. Standards For SPECIAL EVENTS: DRAFT ■ FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 23 of 32 DRAFT- FEBRUARY 12, 2008 a. It shall be unlawful for an ORGANIZER of a SPECIAL EVENT, or any person, to conduct, allow, organize, advertise, promote, or cause to be advertised or promoted a SPECIAL EVENT without the following: (1) A City of Meridian Temporary Use Permit. (2) A City of Meridian Citizen's Use Permit, where applicable. (3) Any and all applicable licenses, permits, inspections, and/or certifications from the Central District Health Department. (4) Any and all applicable licenses, permits, inspections; ad/or certifications from the Idaho Tax Commission. (5) Any and all licenses, permits, inspectiorts and/or certifications: required by Title 10 of the Meridian City Code. (6) Written, notarized consent of the owner(s):_of any`and:all property or properties on which the SPECIAL EVENT is to occur. (7) Proof of an insurance polly" byaninsrWOlicensed to do :... ,. business in Idaho, protecting_. dipplicant and/or ahy_. r�ployees and/or agents thereof from all claims for damages 1.toproperty and bodily injury, including death, which may arise from operations unaer.!6kJ* connection with the SPECIAL EVENT. Such. insurance shall nary e'the City as' itional insured, and shall provide. that the policy shall not terminate or be canceled. prior to the expiration date without 30 days' advance written notice to the City. Such insurance shall afford minimum limits. of $500,000.00 per person bodily injury, $500,000.00 per occurrence bodily in-jurya and $500,000.00 per occurrence property damage. b. No provision.of this section shall preclude the application of any and all other licensing and/or.:other applicable provisions of local, state, or federal law to any SPECIAL EVENTS ER, nor exempt any vendor or participant in a SPECIAL EVENT from compliance with any and all other licensing or other applicable provisions of local;: °state, or federal law, except that where a SPECIAL EVENT includes MOBILE SALES UNITS, such MOBILE SALES UNITS shall be exempt from the requirement.to: obtain City of Meridian Mobile Sales Unit License, provided that this exemption shall apply only to such MOBILE SALES UNITS represented on the site plan(s) or maps) submitted by the ORGANIZER in application for a validly issued City of Meridian Temporary Use Permit; and further provided that such exemption shall apply only for the time, at the place, and in the manner specified for such SPECIAL EVENT in a validly issued City of Meridian Temporary Use Permit. C. SPECIAL EVENTS shall be allowed for a period not to exceed fourteen (14) days within any ninety (90) day period. DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 24 of 32 0 DRAFT • FEBRUARY 12, 2008 (, d. It shall be unlawful for any person to conduct, allow, or organize a SPECIAL EVENT in a residential district, except that: (1) Neighborhood events or block parties shall be permitted. in residential districts without a Temporary Use Permit, although a City of McTidian Citizen's Use Permit may be required. (2) SPECIAL EVENTS involving a route, such as races, parades, or marches may be permitted in residential districts, so long as such SPEcIAT,;EvENTB both start and end in nonresidential districts. e. The provisions of this Title regarding TEMPORARY S1Gvs shall apply to any and all SPECIAL EVENTS. In addition to all other applicableprovisioAs.:of this Title, it shall be unlawful to install, erect, post, or display or to willow` or cause eimtaliation, erection, posting, or display of any TEMAoR SIGN promoting `advertising, or directing patrons to a SPECIAL. EVENT upon any property without the p"' "sion of the owner of such property. 6. Standards for OUTDOOR MARKETS: a. It shall be unlawful for an ORGANIZER of an OUTDOt?R'MARKET, or any person, to conduct, allow, organize, advertise; promote, or cause R�Ue °.advertised or promoted an OUTDOOR MARKET without the follo� and cuixent licenses, permits, and/or certifications: (1) A City of Meridian" Temporary Use Permit. (2) A Citizen's;Use Peri. from the Citiderk's Office, where applicable. (3) .Any and all applicable licenses`;"permits, and/or certifications from the Central Distrzdt Health Department. (4) Any and all applicable, licenses, permits, inspections, and/or certifications from the Idaho Tax' Commission. (5) Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. (6) Written, notarized consent of the owner of the property on which the OUTDOOR MARKET is to be located. (7) Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant and/or any employees and/or agents thereof from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the OUTDOOR MARKET. Such insurance shall name the City as additional insured, and shall DRAFT • FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 25 of 32 i DRAFT - FEBRUARY 12, 2008 provide that the policy shall not terminate or be canceled prior to the expiration date without 30 days' advance written notice to the City. Such insurance shall afford minimum limits of $500,000.00 per person bodily injury, $500,000.00 per occurrence bodily injury, and $500,000.00 per occurrence property damage. b. It shall be unlawful for any person to conduct, allow, or organize an OUTDOOR MARKET in a residential district. C. OUTDOOR MARKETS shall be allowed in any nonresidential district on one (1) day per week for no longer than three hundred sixty-five (365) days: d. The provisions of this Title regarding TEMPORARY SI §!v §all apply to any and all OUTDOOR MARKETS. In addition to all other applicable pr6ikons of this Title, it shall be unlawful to install, erect, post, or display: pr to allov� dr cause the installation, erection, posting, or display of any TEMPORARY SIGN promoting; advertising, or directing patrons to a OUTDOOR MARKEY. on any property withoi t':tl e;permissian of the owner of such property. 7. Standards for GARAGE, YARD AND SIMILAR SALi991� . , a. It shall be unlawful for any persoin.to...conduct a garage sale at any one (1) address: (1) At which four (4) or more garage sales:lave.been conducted by any person within the preceding three hundred sixty-five'(365)' days. (2) At which a garage: sale has been conducted by any person within the previous thirty (30) days. (3) For longer than, three (3)`consecut ve days. (4) Betvveer the hours 0& 4.0:00 p.m. and 6:00 a.m. b: Persons conducting garage'sales shall comply with all provisions of this chapter and any and all applicable provisions of law. c. A]I GARAGE SALES shall be directly associated with a residence on the site of such garage sale.: ;It shall be unlawful for any person to hold a GARAGE SALE on or at any vacant or unoccupied property and/or building, except where facts exist to support the affirmative' defense that such person: (1) Is the owner of record of such property and/or building; or (2) Prior to such GARAGE SALE, has obtained written permission of the owner of such property and/or building for the garage sale, which permission shall include the scope of such permission, including specific reference to the date(s), address, and location of the garage sale; and the owner's notarized and dated signature. DRAFT - FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 26 of 32 DRAFT - FEBRUARY 12, 2008 Any person claiming exemption under subsections (a) or (b) of this section shall bear the burden of proving that such exception applies. d. GARAGE SALES held by or for the benefit of charitable or non-profit organizations shall not be exempt from the provisions of this chapter. e. It shall be unlawful for any person to conduct a garage sale in any manner which creates a hazard to public health or safety. f. The provisions of this Title regarding TEwoRARY SIGNS:;shalVapply to any and all GARAGE SALES. In addition to all other applicable provisions of this Title, it shall be unlawful to install, erect, post, or display or to allow or causc the installation, erection, posting, or display of any TENrnoRARY SIGN promoting, advertising, or directing patrons to a GARAGE SALE upon any property witho t ihe. permission of the owner of such property. D. Penalty. A violation of this Chapter shall bean infraction punishable by a penalty of one hundred dollars ($104). In addition to such penalty; any person violating, allowing, or causing any provision of this Chapter shall be subject'ta:auy and all other applicable administrative, criminal, and/or civil penalties. Each dayupon which a violation of this chapter occurs and/or continues may be deemed a separate and: distinct violation. E. Enforcement. Peace officers and/or code, enforcerient,.officersshall be empowered to enforce the provisions of this chapter. Ari° officermay .9 upon the services of the planning, fine, parks or other appropriate. city departmerifs to assist iii `the enforcement of the provisions this chapter. An officer may-irivestigate any use or activity which he or she reasonably believes violates the provisions'of this chaptezIf an officer reasonably believes that a provision of this chapter has been violated, the officer may issue a citation to the person responsible for the violation. dr upon,tlie:owner or lawful possessor of the real property at or upon which the violation occurred. Such cifation shall be served in accordance with the provisions of the Idaho Infraction Rules, which are incorporated herein by this reference. 34-4: CITIZEN'S USE PERMIT A. In addition to other applicable provisions of this Title or of other laws, City of Meridian Citizen's Use Permit shall: be required prior to the operation or execution of a planned or foreseeable commercial; recreational, or expressive activity, event, or gathering of persons which: 1. Changes, attempts to change, or has a tendency to change the normal flow or regulation of pedestrian or vehicular traffic upon or in the streets, or sidewalks; or 2. Takes place, whether entirely or partially on a street or sidewalk located within the City and will likely result in some or total obstruction of such streets or sidewalks; or DRAFT - FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 27 of 32 E DRAFT • FEBR UAR Y 12, 2008 3. Requires for its successful execution the provision and coordination of City services to a degree over and above that which the City normally provides. 4. A City of Meridian Citizen's Use Permit shall not be required for funeral processions. B. It shall be unlawful to operate or execute, or cause the operation or execution, of an activity, event, or gathering of persons requiring a City of Meridian Citizen's Use Permit: 1. Without a valid City of Meridian Citizen's Use Permit. 2. At anytime or upon any date other than that designated in a valid City of Meridian Citizen's Use Permit. 3. At any place other than that designated in a valid Cityof MeridiariCitizen's Use Permit. C. Application for a City of Meridian Citizen's Use. -Permit shall be made to t:h-6. y Clerk, and shall include the following: 1. A completed application form provided by the City:Clerk, which form shall include: a. The name, address, and telephone: number of the applicant and/or the organization on whose behalf the applicant is applying: b. The date(s) and time(s) at which the. activity or evg.'- M* 11 occur. C. The location(s) at which the activity or.event will occur, and/or the route(s) that the activity or event will follow, including street names, numerical blocks, and a map thereof. d. The number of persons,. vehicles, floats, animals, and/or other form(s) of presentation, display, conveyance, and/or transport to be included in the activity or event. e: A description of 1security and safety plans and measures to be implemented at or in the: course of sue ly and/or event, including, security personnel, barricades, traffi:activit c: and/or crowd": control measures, cones, and/or directional signage. 2. License fee per Bee: schedule, which fee shall be summarily waived by City Council upon a showing by applicant that applicant is or represents: a. A non-profit organization exempt from federal income tax under 26 U.S.C. §§ 501(c)(3), 501(c)(6) or b. A governmental entity. Further, the city council may waive in whole or in part the license fee when such a fee would present an unreasonable hardship. A request for a hardship waiver shall be made DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 28 of 32 0 DRAFT • FEBR UARY 12, 2008 is in writing, shall be mailed to the City Clerk via U.S. Mail, and shall state the reasons for such request. Upon receipt of such request, the City Clerk shall schedule a public hearing on the request at a City Council meeting within thirty (30) days. The City Council's decision on such request shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. 3. Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant and/or any employees and/or agents thereof from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the permit. Such insurance `shall name the City and the Ada County Highway District as additional insured;; and shall provide that the policy shall not terminate or be canceled prior to the expiratioii date without 30 days' advance written notice to the City. Such insurance shall: afford ri inimum limits of $500,000.00 per person bodily injury, $500,000.00;.per occurrence-,hodily injury, and $100,000.00 per occurrence property damage... 4. Applicant's agreement to indemnify, save "hold harmless, and defend th6tity, the Ada County Highway District, and the State of Idaho Transportation Department from the expenses of and against any and all suits, actions claims, and/or losses of every kind, nature, and description, including; costs, expenses, an ; attorney fees that may be incurred by reason of any act, omission, neglect;. or misconduct of applicant or its participants in the use of the location(s) and/or routes} a' or :upon which the;activity or event will occur. 5. Applicant's certification that damage to.the. propert es locations, and/or routes at or upon which the activity or event will occur is not foreseeable; and that, if damaged, applicant shall incur the costs of restoring the original condition of such properties, locations, and/or routes. 6. Written approval of the the`Ada. County Highway District of such activity or event. D. Uponreceipt of all applicatio:irmaterials required by this chapter, the City Clerk shall: 1. Refer such applicatiori.to the Police Chief, the Fire Chiet and the Mayor for their review and recommendation regarding approval or denial of the application. The Police Chief, the Fire Chief, and the Mayor shall recommend approval of such application absent a finding that the proposed activity or event would be harmful to the public health, safety, or welfare. 2. Submit courtesy copies of the application to the Ada County Sheriffs Office and the Idaho Department of Transportation. E. Upon receipt of the recommendations of the Police Chief, the Fire Chief, and the Mayor, the City Clerk shall either issue a City of Meridian Citizen's Use Permit to the applicant or deny the application. DRAFT • FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 29 of 32 DRAFT • FEBRUARY 12, 2008 F. Where the City Clerk denies an application for a City of Meridian Citizen's Use Permit, he shall notify the applicant of such denial in writing, which shall include notice of the right to appeal such decision as set forth in this chapter. Written notice of the denial shall be sent via U.S. mail to the applicant at the address set forth on the application. The City Clerk shall deny an application for a City of Meridian Citizen's Use Permit where: 1. The application is incomplete or required application materials or fees have not been submitted; 2. Investigation of such application or application materials reveais that provided information is invalid, false, or incomplete; 3. The Police Chief, Fire Chief, or Mayor recommends deival. G. All application materials for a City of Meridian Ci 's Use Permit m Jifbe received by the City Clerk at least fourteen (14) calendar days prior to the proposed activitypr event. The City Clerk shall issue or deny a City of Meridian Citizen's Use Permit within fourteen (14) days of receipt of a complete application for such license.:.;; H. Appeal of the City Clerk's issuance or denial of an application of a City of Meridian Citizen's Use Permit may be made by'auy person. Such appi. ffiall. be made in writing, shall be mailed to the City Clerk via U.S. Mail; and shall state * reasons for such appeal. Upon receipt of such written appeal, the City CleikAuill schedule a public hearing on the appeal at the next regularly scheduled City.Council meeting: Following a public hearing on the appeal, City Council shall. either affirm or reverse the. City Clerk's action and shall issue written findings supporting` such decision. The City Council's decision on such appeal shall be a final decision;'arid may be appealed to District. Court according to the provisions of the Idaho Administrative Procedures: Act. 1. The City of Meridian Citizen's. Use P6 include, on its face: 1..; The name(s) of the permitee . 2. The date(s) and times) during which such permit is valid; 3. The location(s) and/or route(s) that the permitee shall be authorized to use under the permit; and 4. Any and all conditions to which the permitee and/or participants shall be required to adhere in the course of planning and/or executing such activity or event. J. The City Clerk may revoke a City of Meridian Citizen's Use Permit where: 1. A term or condition of the license is violated by the permittee or by any employee or person operating or acting under such permit. DRAFT • FEBR UARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 30 of 32 0 • DRAFT - FEBRUARY 12, 2008 2. In the course of the activity or event for which the permit was issued, the permitee or any employee or person operating or acting under such permit violates a provision of this Chapter or of any other local, state, or federal law. 3. It is found, after issuance of such license, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application. The City Clerk shall notify the licensee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the application. Such revocation shall be effective immediately upon mailing by the City Clerk. K. Appeal of the City Clerk's revocation of an application of a Cityoi'Meridian Citizen's Use Permit may be made by the permitee. Such appeal shall be"made iii t±riting, shall be mailed to the City Clerk via U.S. Mail, and shall state the reasons for such appal.. Upon receipt of such appeal, the City CIerk shall schedule a public,hearing"on the appeal' ii a City Council meeting within fourteen (14) days. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court.according to the provisions of the Idaho Administrative Procedures Act. L. Penalty. A violation of this chapter shall bean infractio%Junishable by a penalty of one hundred dollars ($100). In addition to such penalty, any person: violating, allowing, or causing any provision of this Chapter sli dl l e;subject to any and all' other applicable administrative, criminal, and/or civil penalties. `Ea.94.day upon.which a violation of this ::::. chapter continues or occurs may be deemed,a separate°arid;"distinct violation. M. Enforcement. Peace officers and/or code enforcement officers shall be empowered to enforce the provisions of this chapter. An officer may call upon the services of the planning, fire, parks or other appropriate -city departments do assist in the enforcement of the provisions this chapter. An officer may investigate any use or activity which he or she reasonably believes violates the provisions of this chapter. If an officer reasonably believes that a provision of this chapter has been violated, the officer may issue a citation to the person responsible for the violation or upon.the owner or lawful possessor of the real property at or upon which the violatiori'occurred ` Such citation shall be served in accordance with the provisions of the Idaho Infraction Rules, which are incorporated herein by this reference. 3-4-5: [RESERVED] 3-4-6: SEVERABILITY: If any provision, clause, sentence, or paragraph of this title or the application thereof to any person or circumstance shall be held to be invalid by a court of competent jurisdiction, then such provision or section shall be considered separately and apart from the remaining provisions or section of this chapter, which shall remain in full force and effect, and to this end, the provisions of this title are hereby declared to be severable. DRAFT ■ FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE — Page 31 of 32 4 . • ! DRAFT ■ FEBRUARY 12, 2008 SECTION 3. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. PASSED by the City Council of the City of Meridian, Idaho, this day of , 2008. DRAFT ■ FEBRUARY 12, 2008 OUTDOOR SALES AND TEMPORARY EVENTS ORDINANCE -- Page 32 of 32 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joe Borton Charles Rountree David Zaremba CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234 / fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579 / fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533 / fax 888-6844 Police 1401 E. Watertower Lane 888-6678 / fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500 / fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 / fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2355 N.W. 8th Street 888-5242 / fax 884-1159 0 DELIQUENCY FOR TURN OFF Schedule for February 12, 2008 Cycle 2 C of lie_ than c cidk mice MAYOR: This letter attests to the fact that no water users have requested a pre -termination hearing for February 12, 2008. Users having delinquent utility bills will be shut off on February 13, 2008. The total amount past due is $ 23,623.38. The number of past due customers is 264. Desiree Bickmore Billing Administrator CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK - FAX 888-4218 CITY ATTORNEY / HR - FAX 884-8723 FINANCE & vlu.rrY BmLING - FAx 887-13 MAYOR'S OFFICE - FAX 884-8116 CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 1 Standard Payment Customers Feb 12, 2008 04:35pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Repo Criteria: Te minated customers not included Cu 3tomer.Cust No () = {<}7700000001 Cu tomer.Bill Cycle = 2 Cu tomer.disconnected = No Cu tomer.shut off list = No Ref No Cust No 3.18.1232.03 Name / Service Address AFRAM, HAMOURABI Past Due 91.03 Balance 126.51 1 2095 SAGE SPRINGS CT W 2 9.15.3003.02 ALBRIGHT, CONNIE 55.24 127.29 591 JORDANELLE DR W 3 9.09.9144.02 ALIAS, MICHAEL 50.81 109.57 1512 WHITE SANDS DR W 4 9.09.9020.02 ALLEN, NANCY & RUSSELL 59.67 128.68 4043 ZION PARK WY N 5 9.90.1912.02 ALLEN, RALPH 143.97 207.13 3945 BRYCE CANYON PL N 6 14.14.3620.03 ANDERSON, ALYSSA & TAYLOR 53.15 114.95 4089 BEDROCK DR W NO ARRANGEMENTS ALLOWED FOR RENTERS, PER HPMII! 7 5.50.1906.02 ANDERSON, BRETT D. 55.24 133.11 5530 SENITA HILLS AVE N 8 8.08.5184.02 ARREAZA, JOSE & MIRIAM 111.84 210.24 1220 GRAND CANYON ST E 9 15.21.1476.03 ARRUDA, STACY 100.06 172.11 2725 CHATEAU DR W NO ARRANGEMENTS AND CASH ONLY TIL 8/20/08 DUE TO RENTER (ARRUDA) WRITING NSF TO GET/KEEP WATER ON.—DB 8/27/07 10 9.09.0610.02 ASARO, MATTHEW 91.03 145.62 617 ASHBY DR W 11 16.32.1362.04 ASH, TRAVIS 126.50 265.12 308 WATERBURY DR W NO ARRANGEMENTS FOR RENTERS!!!!!!!!!!!!!! CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 3 Standard Payment Customers Feb 12, 2008 04:35pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 12.40.0402.02 Name / Service Address BLACKMON, LEANNA Past Due 64.10 Balance 138.93 26 3394 MAPLESTONE AVE N 27 18.42.0350.02 BLACKSTEAD INVESTMENTS 83.50 135.99 2332 APRICOT DR E 28 15.21.1574.04 BLUE, ALLISON & JASON 63.63 122.68 2701 KRISTEN CT W 29 9.92.7022.04 BOLES, J. & FURRER, J. 55.24 131.72 1411 LORETTA ST W 30 15.21.0064.02 BORUP, BRENT & JEANETTE 50.81 105.40 2270 LEANN WAY 31 10.20.0250.02 BOSIER, T. & T./ GOURLEY, T. 133.68 207.12 3820 TWIN EAGLES WAY N 32 3.92.0613.02 BOWMAN, JEFFERY 57.77 131.21 2579 GLADE CREEK DR W 33 3.90.0068.02 BOXALL, GUY OR MARK 59.20 109.65 3041 CEDAR GROVE ST W 34 16.26.0310.03 BRIZENDINE, JASON 96.79 191.54 218 INDIAN ROCKS ST W 35 17.79.0904.04 BROOKS, BRIAN & BECKY 103.28 153.47 463 BLUE HERON ST E 36 10.20.0066.03 BROWN, CHRISTOPHER M 99.89 128.16 3830 COOL RIVER WAY N 37 14.20.2016.02 BROWNING, WHITNEY & NICHOLE 53.56 143.04 3780 QUAKER RIDGE DR 38 8.22.0301.03 BRUE, KJ & SABRA 62.10 141.62 1281 STAR DR E 39 9.15.2822.05 BRYAN PALMERMASON FULLER 206.31 257.86 749 WHITE SANDS DR W 40 18.42.2718.03 BRYANT, JOHN 52.49 104.98 2507 LAUGHRIDGE AVE N CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 4 Standard Payment Customers Feb 12, 2008 04:35pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 14.19.5494.05 Name / Service Address BURCHFIELD, MATTHEW Past Due 121.46 Balance 177.15 41 2853 VALAM AVE N 42 16.31.3346.01 CAMPBELL, DUNCAN & 81.35 130.15 930 DELMAR DR 43 19.10.2112.02 CANTRELL, CHELSEA 99.83 163.31 4225 PALM ST E NO ARRANGEMENTS ALLOWED FOR ANY RENTERS PER THE OWNERS!!! 44 13.13.8428.04 CARMOUCHE, D. & CULP, D. 136.41 195.17 4907 MOONLAKE DR W (CORNER) NO ARRANGEMENTS ALLOWED FOR RENTERS PER PM!!! 45 7.48.1515.02 CARPENTER, CRAIG & GAIL 77.68 103.20 3669 HAWKINS AVE N 46 6.06.1436.04 CASE, LEX TAYLOR 112.11 159.52 2294 HANDEL ST E 47 8.08.1086.03 CATOVIC, MERSIHA 126.47 183.84 184 MOSKEE ST E NO ARRANGEMENTS ALLOWED FOR RENTERS. 48 5.20.0104.01 CHAMBERS CONSTRUCTION 55.56 72.81 1556 COMMANDER ST E 49 10.10.2138.04 CHARLTON, DEBORAH LYNN 61.45 119.08 2176 GRASSY BRANCH DR W 50 15.22.1464.04 CHENEY, HOPE 167.47 261.93 1684 HENDRICKS ST W 51 19.10.1740,02 CHRISTENSEN, RUSSELL & SUSAN 64.10 140.58 4158 GRANGER DR E 52 16.32.1322.03 CHRISTENSEN, TRAVIS 133.47 209.69 97 WOODBURY DR W 53 16.31.0136.02 CLAYBORN, J & YOUNGBLOOD, L 63.63 148.50 1325 YOST CT W 54 9.92.1311.03 CLEARY, PATRICK 109.60 158.40 4779 ZACHARY WAY N CITY DF MERIDIAN Shutoff Account List CITY COUNCIL Page: 5 Standard Payment Customers Feb 12, 2008 04:35pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 8.81.0525.04 Name / Service Address COFFMAN, DANIEL & KIM Past Due 79.95 Balance 79.95 55 515 HERITAGE PARK ST E 56 5.50.0272.01 COLONIAL CONSTRUCTION 55.11 72.36 5327 RED HILLS PL N 57 10.20.0228.02 COWLISHAW, RICHARD & KRISTEN 77.39 150.57 3729 TIMBER LAKES WAY N NO ARRANGEMENTS ALLOWED FOR RENTERS PER PMIII 58 10.10.2360.01 CRESTWOOD HOMES 207.68 235.95 2511 TEANO DR W NO ARRANGEMENTS ALLOWED UNTIL 10/10/08 .DUE TO RENTER (THANADABOUTH) BREAKING ARRANGEMENT.—DB 10/11/07 59 3.90.0198.01 CROWE, KIRK & CARRI 57.99 150.51 5284 TOSCANA AVE N NO ARRANGEMENTS ALLOWED FOR THE RENTER PER THE OWNERIII 60 15.21.2922.04 CUTLER, KIMBERLY 106.17 160.76 2905 ELK STREAM ST W CASH ONLY PERMANENTLY—CUSTOMER WROTE 2 NSF'S IN A MONTH -LAST ONE WAS TO GET/KEEP WATER ON.—DB-4/23/07 61 8.08.5176.03 D'ALESSIO FAMILY LTD. PARTNER. 101.92 149.33 4448 HERITAGE WOODS WAY N 62 3.15.3708.02 DAVIS, WILLIAM & KATHLEEN 80.81 138.18 2667 LADLE RAPIDS ST W 63 16.32.1684.04 DEALY, PEGGY 91.87 155.35 57 WATERBURY DR W 64 8.81.0531.02 DERR, KATHY & STEVENS, LARRY 50.26 123.67 641 HERITAGE PARK ST E 65 17.34.0380.04 DILLON, APRIL 214.72 242.99 1194 WILLOWBROOK DR E 66 6.06.2014.02 DOKE, BRIAN & SHARON 56.92 121.79 2310 COMISKY ST E CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 6 Standard Payment Customers Feb 12, 2008 04:35pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 17.33.2612.06 Name / Service Address DONALDSON, NEAL Past Due 224.45 Balance 397.09 67 2924 CAPE COD AVE N 68 9.92.7038.04 DULAY, LAURA 57.56 99.15 1247 LORETTA ST W 69 6.06.1312.03 DYE, DEBBIE & RON 52.49 120.40 5325 SCHUMANN AVE N 70 13.13.8890.02 EAGLEMAN, JOSHUA & JOLENE 87.61 142.20 5088 TALAMORE DR W 71 18.43.0368.01 EARLS, MARK 52.49 122.70 2505 NIKKI CT E 72 14.20.0486.04 ELLIOTT, RICHARD & YVETTE 86.41 152.67 1833 GOLFVIEW WAY N 73 14.19.6604.02 ELTON, STUART & PORTIA 73.25 116.23 2988 BURLEY WAY N 74 9.09.9228.02 ESHENRODER, TERRY & ROBYN 59.67 112.61 4188 TALLGRASS AVE N 75 19.10.1608.04 ESTELL, STEVE 70.10 104.48 4371 SPEARFISH DR E 76 9.09.9608.02 EVERITT, DARCY 104.32 151.44 1087 WHITE SANDS DR W 77 8.08.1308.04 FABITZ, KYLE . 131.58 215.30 453 MOSKEE ST E 78 16.31.2306.02 FARMER, TREVOR 63.72 89.24 2791 15TH ST NW 79 10.10.2520.02 FAY, ALAN SR. 63.37 158.70 2150 WINDCHIME DR W 80 13.13.8800.04 FEE, JERRY D & TERESA L 50.81 112.61 2524 JULIA PL N (CORNER) 81 5.50.0219.01 FEHR, JAKE & TIA 109.37 180.92 674 BONITA CANYON ST E NO ARRANGEMENTS ALLOWED FOR RENTERS PER THE PMII CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 7 Standard Payment Customers Feb 12, 2008 04:36pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 82 9.15.2712.04 FIELDS, .MICHAEL & JULIE 161.51 240.77 568 YOSEMITE DR W 83 8.08.1418.02 FINLEY, M/BECK, S/WALLUM, J 50.81 112.61 3495 LEZANA AVE N NO ARRANGEMENTS ALLOWED FOR RENTERS, PER HPMIII 84 15.22.2524.03 FOWLER, RICHARD 59.67 133.11 1718 LOWRY ST W 85 10.10.0074.02 FRECKLETON, MARKA TINA 61.69 129.02 3121 PUDU CT W 86 9.92.7152.04 FRIEDRICHSEN, PAUL & INGE 58.66 114.64 1446 LORETTA ST W 87 17.33.4258.01 FROSTROM, STEVE & TERRI 97.06 145.12 453 MOOSE ST E 88 15.22.1842.03 GAGE, JOHN 115.46 153.98 2221 LOWRY ST W 89 17.34.0512.02 GANTZ, AMELIA & JOSHUA 93.46 158.33 2132 SAPPHIRE PL N NO ARRANGEMENTS ALLOWED UNTIL 7/13/08—BROKE ARRANGEMENTS -DB 7/24–IF SHUT-OFF RNTR PAYS TOTAL DUE + FEE FOR TURN-ON—JN 90 17.33.2302.01 GARRARD, DALE 87.35 133.73 599 BROWN BEAR ST E 91 13.13.8418.02 GARZA, ZARAGOZA & MARIA 50.81 105.40 2828 DAYSIDE AVE N (CORNER) 92 15.21.1022.04 GOBERT, SCOTT & WARNER, DENNIS 216.44 337.74 2840 FIELDSTONE WAY N 93 15.21.2180.05 GOHR, KITTRINA 62.42 171.88 3026 HIGAN ST W 94 19.10.0905.02 GONSALVES, EDWARD 132.15 162.10 4196 CHANDLER ST E NO ARRANGEMENTS FOR THE RENTERS PER PMI CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 8 Standard Payment Customers Feb 12, 2008 04:36pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 95 9.92.1205.04 GRAY, STERUN 73.63 126.86 1212TIDASTW 96 7.48.0914.02 GRIMSHAW, IVDA 74.32 125.87 2561 SATTERFIELD ST E NO ARRANGEMENTS ALLOWED FOR RENTERS PER THE PM11 97 13.13.0020.02 HALE, DWAINE & LATICIA 117.26 281.04 4960 CLASSIC DR W 98 9.92.7112.01 HALLFORD, TOM & KERRY 50.81 131.46 1273 ANN TAYLOR ST W 99 16.31.3394.02 HANHARDT, ANDREW,& CAMILLE 121.91 186.75 1080 DELMAR DR NO ARRANGEMENTS AND CASH ONLY UNTIL 12/4/08 DUE TO NSF WRITTEN TO GET/KEEP WATER ON. -DB 12/4/07 100 4.70.2702.02 HARAS, RAY & DEBBIE 119.69 193.10 1296 BACALL ST W NO ARRANGEMENTS ALLOWED FOR RENTERS PER PMIl1111! THIS IS A CASH ONLY ACCOUNT AS LONG AS THE RENTERS (HARAS) ARE LIVING AT THIS PROPERTY DUE TO PREVIOUS RENTALS BY THEM IN MERIDIAN. 101 17.33.4248.02 HARGRAVE, CLATE & KAREY 217.96 341.33 2703 EUREKA AVE N 102 9.09.0616.02 HARMON, MATTHEW & YVONNE 57.99 93.44 616 ASHBY DR W NO ARRANGEMENTS ALLOWED UNTIL 3/6/08—BROKE ARRANGEMENTS MADE FOR 3/2/07 PAYMENT.—DB 103 14.19.6514.01 HARRIS, JONATHAN 50.81 115.65 3499 NIEMANN DR W 104 3.15.4917.02 HARRIS, KAREN E 77.86 126.63 1948 BOULDER BAR DR W 105 9.92.0417.03 HARRISON, J. & BOMAN, R. 144.86 250.21 1250 COBBLEFIELD CT W 106 18.42.2464.03 HART, SEAN & HOLLY 79.83 123.46 2438 LOCHNESS WAY N CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 9 Standard Payment Customers Feb 12, 2008 04:36pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 3.03.5576.02 Name / Service Address HAVILAND, V. PAGE Past Due 67.61 Balance 123.59 107 2172 CEDAR GROVE ST W 108 18.42.1844.03 HENDRY, CHRISTOPHER 59.69 93.78 2077 DIXIE AVE N 109 17.07.0202.03 HESS, HOLLIE & DUTTON, KATO 149.37 256.63 850 RINGNECK ST E NO MORE ARRANGEMENTS ALLOWED UNTIL 11/26/08 DUE BREAKING LAST ARRANGEMENTS—DB 11/27/07 110 9.15.2819.01 HIGH DESERT CONSTRUCTION 90.97 170.52 671 WHITE SANDS DR W 111 17.34.1892.03 HILLIARD, ANN MARIE 82.11 138.38 2152 LARK PL N 112 16.31.0478:01 HIRAHARA, ED 210.17 482.03 1532 SANDALWOOD DR 113 8.08.1504.02 HOSMER, CINDY 67.82 154.58 188 SANTIAGO CT E NO ARRANGEMENTS ALLOWED FOR RENTERS, PER HPMIII 114 18.42.2388.03 HUDDLESTON, TIM 150.93 192.88 2255 GREEN MEADOW CT E 115 16.31.0162.02 HULL, MICHAEL D 70.21 153.93 1316 RADIAL CT W 116 15.22.2500.03 HUMPHREY, DEANNA 86.41 124.67 3043 BLUE SPRINGS AVE N 117 16.31.3344.03 ISAACSON, AARON & JORLIENA 93.30 175.60 902 DELMAR DR CANCELED D/P ON 7/9/07, PER JN REQUEST AS RENTER MOVED OUT.—DB 7/9 118 3.15.1403.02 IVERS, BEN & MIMI 133.92 205.97 1807 HAM RAPIDS ST W I CITY DF MERIDIAN Shutoff Account List CITY COUNCIL Page: 10 Standard Payment Customers Feb 12, 2008 04:36pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 16.31.2298.03 Name / Service Address JACKSON, DAVID & CONNIE Past Due 63.07 Balance 139.55 119 1516 LOWRY ST 120 3.92.0610.02 JACKSON, RICHARD & JOSEPHINE 50.81 127.29 2639 GLADE CREEK DR W 121 9.15.2824.03 JASON FULLER/BRYAN PALMER 88.50 130.39 771 WHITE SANDS DR W 122 6.45.0422.03 JENSEN, A. LEILANI 74.70 137.86 1963 REDWICK CT E 123 8.08.1374.04 JENSEN, ALOHA LEILANI 147.09 201.68 228 CARVER DR E 124 16.31.3434.03 JENSEN, J. & D./STONE, P. & B. 107.01 138.35 1142 FAIRWOOD CT 125 9.09.9204.02 JIMERSON, RICHARD 111.91 179.53 4155 TALLGRASS AVE N 126 9.09.0682.02 JOHNSON, JOHNNY & ELIZABETH 50.81 105.14 3770 FRANDON AVE N 127 8.08.1546.02 JOHNSON, KELLY & TIFFANY 83.05 130.17 3337 WESTON AVE N NO ARRANGEMENTS FOR THE RENTERS PER PMI 128 17.85.0414.02 JOHNSTON, MANDY 153.51 370.26 2725 ALDGATE WAY N 129 3.15.4005.03 JUSTICE, BEVIN 89.00 181.52 2588 LADLE RAPIDS ST W 130 8.81.0717.02 KALINOVSKIY, NIKOLAY 76.54 166.00 3874 TIPTON WAY N 131 17.34.1758.04 KEEGAN, MICHAEL & LAURI 76.83 102.35 2257 LARK AVE N 132 9.09.9332.02 KENT, SHARON 90.89 143.83 1339 WHITE SANDS DR W 133 17.34.1004.02 KIRBY, TERRY & RHONDA 50.00 122.05 2449 ARCHERY WAY N CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 11 Standard Payment Customers Feb 12, 2008 04:36pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust'No 15.22.1650.05 Name / Service Address KNAPP, PAUL & JEAN Past Due 50.81 Balance 108.18 134 2181 LINDER RD N 135 6.06.2022.02 KNOWLES, JOHN & LINDA 57.99 131.14 5288 BRIGADOON PL N 136 8.08.0434.02 KOROCK, STEVEN & MELINDA 68.53 137.80 1041 WASHAKIE ST E 137 8.08.0568.03 LABARTUNEK, MICHELLE 163.37 203.25 3878 LEGACY WOODS AVE N 138 10.10.1046.03 LAND VENTURE, INC 50.81 122.86 3501 STATION AVE N 139 9.09.0004.02 LANDIS, NICHOLIS 65.38 111.11 141 ANTON ST W 140 15.21.2814.02 LANDOW, JOANN 150.95 223.00 2496 MORELLO AVE N 141 15.22.1538.02 LARSEN, JEFF 89.67 168.93 1922 KINGSWOOD CT 142 15.21.0456.04 LAWRENCE, CHRISTINE & JOE 55.72 126.41 2944 OLD STONE WAY N 143 10.10.2322.02 LAYNE, DOUGLAS 86.54 125.35 2480 SAN REMO CT W 144 13.13.5000.03 LENS, DAWN 160.34 220.78 4925 TOURNAMENT DR W NO ARRANGEMENTS ALLOWED FOR THE RENTERS PER THE PM!!! 145 3.15.1330.04 LOPEZ, GILBERTO 71.93 133.76 1899 MARTEN CREEK DR 146 12.40.0303.01 LUSBY, ED 52.49 124.57 3367 MAPLESTONE AVE N NO ARRANGEMENTS FOR RENTERS!!!!!!!!!!!!!! 147 11.20.0203.01 LUTHER, JAKE 78.75 128.91 3233 GRAND RAPIDS DR W 148 10.55.1362.02 LYON, DOUG & TRICIA 93.75 160.01 2640 LOS FLORES CT W CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 12 Standard Payment Customers Feb 12, 2008 04:36pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 10.10.2074.02 Name / Service Address MACKAY, DAN Past Due 82.33 Balance 143.55 149 2342 TRESTLE DR W 150 9.09.0284.02 MAIR, JULIE & BRUCE 86.54 139.77 3639 PRICE WAY N 151 17.07.0305.02 MALONE, JOSH 83.34 134.89 3087 TIMBERFALLS WAY N 152 17.33.2746.03 MALVEAUX, KEVIN & DAWN 77.68 129.26 659 EDGAR ST E 153 18.42.2332.01 MARIN, JOSE 99.54 212.37 1902 GREENMEADOW CT E NO MORE ARRANGEMENTS UNTIL 9/11/08. 154 3.90.0120.02 MARQUES, JASEN & ANDREA 53.56 118.11 5254 CORTONA WAY N NO ARRANGEMENTS FOR RENTERS!!!!!!!!!!!!!! 155 14.14.1034.02 MASSEY-TAYLOR, MCKENZIE 87.99 158.36 4489 CAMPFIRE ST W 156 14.02.0111.01 MATRIX HOMES 125.29 184.34 4625 NIEMANN CT W 157 14.02.0113.01 MATRIX HOMES 57.46 84.37 4581 NEIMANN CT W 158 16.31.0194.01 McCLURE, HOLLY 53.56 129.75 194013TH AVE NW 159 15.21.0182.04 MCCONNELL, JENNIFER 61.35 139.25 2673 CREEKSTONE CT W 160 16.07.0804.02 MCDONALD, OSA 54.19 79.71 2934 FAIRGLEN AVE N 161 15.21.2114.03 McGAHEY, JAMES & LISA 78.75 128.91 2905 GEMSTONE DR W 162 17.34.1656.03 MCKEETH, DANA 143.12 218.24 2723 WOLVERINE AVE N NO ARRANGEMENTS ALLOWED FOR THE RENTERS PER THE OWNER CITY F MERIDIAN Shutoff Account List CITY COUNCIL Page: 13 Standard Payment Customers Feb 12, 2008 04:37pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 17.34.1088.03 Name / Service Address McNEIL, BRAD Past Due 85.31 Balance 125.51 163 1421 SAGE HEN CT E 164 16.32.0504.04 MCQUILKIN, IVA RAE 68.53 171.33 2029 CRESTMONT DR 165 17.33.2538.01 MENDOZA, GEORGE & ELIZABETH 74.64 162.57 700 GROUSE CT E 166 9.09.0740.02 MENDOZA, PEDRO & EVA 209.88 293.86 550 WELCH ST W 167 18.41:0520.02 MENLOVE, MICHAEL & AMY 50.81 114.26 2354 MEADOWGRASS ST E 168 16.32.1286.03 MESSICK, JOHN 105.33 171.56 456 WOODBURY DR W 169 9.90.1255.02 MICKEY, LEROY 92.04 165.48 4175 BRYCE CANYON AVE N 170 9.90.1602.03 MICKEY, LEROY, & CASWELL, C 70.81 124.01 4302 BRYCE CANYON AVE N NO ARRANGEMENTS ALLOWED FOR THE RENTERS PER THE OWNERIII 171 14.14.4316.03 MILLER, ALBERT & NINA 73.25 73.25 2810 TURNBERRY WAY N 172 12.40.0231.02 MILLER, M./AYEN W./ FELL, T. 77.39 155.26 3498 ELMSTONE PL N NO ARRANGEMENTS FOR RENTERSII111111I I II l l 173 15.21.0068.01 MINER, ERIC 62.30 144.31 2308 LEANN WAY 174 18.42.1878.02 MOFFIT, DON 64.10 158.04 2072 SEQUOIA PL N 175 9.90.1707.02 MOORE, ERIN 223.22 343.71 809 YOSEMITE DR W 176 14.20.1762.02 MOORE, STEPHANIE 71.95 129.32 3634 STANWICH DR W 177 16.31.3352.04 MORAND, DANIELLE C. 53.42 117.51 2222 WEST 10TH AVE N CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 14 Standard Payment Customers Feb 12, 2008 04:37pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 5.05.0405.02 Name / Service Address MORGAN CREEK HOMES LLC Past Due 50.33 Balance 80.28 178 1034 AZAN ST E 179 15.21.2564.04 MORRIS, MONIKAH 54.63 73.83 2220 TEN MILE RD N 180 18.42.0444.04 MOSES, KYLE 80.77 113.86 2327 GRAPEWOOD DR E NO ARRANGEMENTS ALLOWED FOR RENTER!!! 181 13.09.0305.04 MOSS, BRETT & KRISLEE 50.81 112.61 3045 CHRISTIAN WAY N 182 15.21.3146.03 MULENDORE, D. & MORA, J. 55.24 128.42 3036 HEARTH AVE N 183 17.85.0505.03 MUNOZ, GUILLERMO & CHIH-CHUAN 52.49 84.96 292 RYEGATE DR E 184 9.90.1311.02 NEITZELL, JIM & HEATHER 135.23 193.99 986 YOSEMITE DR W 185 14.20.1944.01 NEWBOLD, CLYDETTE 50.81 124.25 1761 INTERLACHEN WAY 186 3.18.0816.03 NIELSON, CHRISTOPHER 127.42 183.40 4997 LOLO PASS WAY N 187 17.79.0306.02 NOORZOY, KHALIL 64.10 135.89 651 BLUE HERON ST E 188 19.10.0529.02 NORDBY, JOHN & BARBARA 88.55 211.53 2527 WALLINGFORD AVE N 189 16.21.0207.03 NOURSE, RICHARD & PAULA 137.25 319.73 2684 RIDGE HAVEN WAY N NO ARRANGEMENTS ALLOWED FOR THE RENTERS PER THE OWNERIII 190 17.34.1860.03 NOVACK, TONI & KARMEN 70.21 161.40 2070 BRIXTON PL CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 15 Standard Payment Customers Current Period: 02/20/2008 - Transactions Feb 12, 2008 04:37pm Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 9.09.0082.05 Name / Service Address OSHIELDS, LISA Past Due 112.19 Balance 203.64 191 3787 ALEXIS WAY N 192 3.15.0908.03 OVITT, KRISTEN D. 54.82 122.44 2163 ROOT CREEK ST W 193 17.33.2712.03 OWENS, MAX & NANCY 52.49 137.86 713 ADDESON ST E 194 10.10.0616.02 PABST, MICHAEL 55.24 114.00 4091 MONTELINO WAY N (CORNER) 195 18.42.2586.04 PADOUR, JUSTIN & CURRAN 59.67 149.18 2547 MEADOWGLEN PL N 196 15.21.2226.03 PAGOAGA, KENNETH 145.36 198.59 2850 KANDICE CT W 197 16.31.3422.02 PANTALEO, EMILY 125.00 176.55 1034 FAIRWOOD CT 198 17.07.0211.02 PAPE, MATT 59.76 142.06 3096 TIMBERFALLS WAY N NO ARRANGEMENTS ALLOWED AND CASH ONLY UNTIL 7/23107 FOR PAPE. WROTE NSF TO GET/KEEP WATER ON.-DB-7/23/07 199 4.70.2518.02 PARAMOUNT DEVELOPMENT INC 135.06 165.01 770 ARNAZ ST W 200 9.09.0338.02 PERENDO, JANE 69.67 172.47 3826 GREENWICH WAY N 201 12.40.0211.02 PERREN, CHRIS & RUBY 83.86 159.84 3425 ELMSTONE PL N 202 18.43.0444.03 PERRY, JOHN & CARA 80.81 158.68 2434 MEADOWGRASS ST E 203 16.32.1256.02 PETERSON, JANA 51.07 98.48 152 WATERBURY DR W 204 16.16.3638.03 PLAZA, CHRISTOPHER 163.99 241.86 101 SEDGEWICK DR W 205 9.92.7164.03 POSTON, BLAKE 106.92 154.33 1524 LORETTA ST W CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 16 Standard Payment Customers Feb 12, 2008 04:37pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 206 14.19.0306.02 POWELL, GREG & CATHERINE 55.24 133.11 4153 HARBOR POINT W 207 16.32.0570.04 PREHODA , BRYAN 52.49 124.83 630 CRESTMONT CL 208 10.10.0068.02 .PRIESS, JENNIFER & JAMES 131.33 203.09 3138 PUDU CT W 209 18.42.1230.01 PURCELL, KATHY 106.41 150.04 2241 CLARENE ST E NO ARRANGEMENTS AND CASH ONLY FOR WILLIAMS UNTIL FURTHER NOTICE.—DB 11/7/07 210 16.21.0315.02 REPPERT, TODD A & ALICIA A 50.81 119.82 683 INDIAN ROCKS ST W 211 3.18.1806.02 REYES, CHRISTINA 184.46 239.08 5421 STANLEY CREEK AVE N 212 16.31.0226.05 REYNOLDS, JEREMY 129.64 188.69 1725 WEST 13TH ST N NO ARRANGEMENTS ALLOWED FOR THE RENTER PER THE PMI! 213 14.20.1786.01 RICE, JOSEPH 52.49 108.50 2180 TURNBERRY WAY N 214 9.09.9100.03 RICHARDSON, VANESSA 120.19 222.73 1355 GREAT BASIN DR W NO ARRANGEMENTS FOR RENTERS!!!!!!!!!!!!!! 215 16.31.1270.04 ROBINSON, RICHARD & PRISCILLA 56.60 86.26 2612 WEST 12TH ST N 216 17.85.0307.02 ROSE, JENNIFER 63.72 115.30 2629 RICHTER AVE N 217 18.42.0394.03 ROSE, JENNIFER 67.52 405.04 2430 GRAPEWOOD DR E 218 15.21.0242.03 ROWE, MARGIE 55.24 124.77 2848 OLD STONE WAY N CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 17 Standard Payment Customers Feb 12, 2008 04:37pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 3.90.0040.03 Name / Service Address RUSSELL, SIMEON Past Due 196.88 Balance 356.43 219 3140 RAVENNA ST W 220 7.48.1848.03 SABALA, C. & VILLAGUERTE, C. 54.51 133.77 3468 LESLIE WAY N NO ARRANGEMENTS ALLOWED FOR ANY RENTERS PER HPMIII 221 16.32.1686.05 SANCHEZ, JAVIER 78.04 200.87 29 WATERBURY DR W 222 9.15.3723.02 SCHRIEBER, RONALD & MARSHA 50.81 122.86 756 BIRD WING DR W 223 7.40.0280.02 SCHUSTER, FORREST & DEBBIE 62.42 151.64 1657 SUMMERRIDGE DR E 224 3.18.1210.03 SHU, HEATHER 53.44 111.10 2273 APGAR CREEK DR W 225 15.21.0208.01 SILSBY, TERRY 122.04 178.02 2674 OLD STONE WAY N 226 15.21.2836.02 SINGLETON, RODNEY 53.56 131.14 2777 STALLION ST W 227 17.34.0820.02 SITZLAR, RON 162.95 220.61 975 BLUE HERON ST E 228 12.40.0111.03 SMITH, FRED 93.73 122.00 4886 BEECHSTONE ST W 229 17.33.3606.03 SORENSON, LLOYD 69.15 149.80 3033 ANSTON AVE N 230 8.08.1406.01 STARR, RANDY 173.75 242.76 122 CARVER DR E 231 15.22.1152.03 STEMPLE, CORY & GRAM, LORI 70.00 139.01 2349 RAINWATER CT W 232 3.15.3701.01 STURLIN, JACOB & SAMANTHA 52.67 65.49 2469 LADLE RAPIDS ST W 233 16.31.2228.04 TADEVIC, GEORGE 58.66 101.61 2721 WEST 13TH ST N 234 18.42.2350.02 TADEVIC, GEORGE 210.68 342.46 1787 GREEN MEADOW CT E I CITY MERIDIAN Shutoff Account List CITY COUNCIL Page: 18 7F Standard Payment Customers Feb 12, 2008 04:38pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 17.33.3610.03 Name / Service Address TAYSOM, ERIK Past Due 113.73 Balance 247.31 235 2979 ANSTON AVE N 236 17.34.3314.03 THOMAS, DAVE 54.43 96.02 3078 SHEEPHORN AVE N 237 19.10.1311.02 THOMPSON, CHARLES & SHANNON 110.17 214.36 4334 RACE ST E 238 14.19.5490.01 THOMPSON, DENNIS 174.18 270.90 3551 ANGELICA DR W 239 8.08.5004.02 THOMPSON, J. & FURRIER, D. 90.52 129.04 4510 BRIGHT ANGEL AVE N NO ARRANGEMENTS FOR RENTERSIM 240 9.92.0419.02 TISDALE, K. & HARROD, D. 64.10 147.79 4638 ZACHARY WAY N 241 13.13.6092.01 TORGENSEN, TIFFANY 53.59 115.39 4883 SHIRDALE CT W 242 9.20.0502.05 TOUSSAINT, ARNOLD & TONI 126.78 152.30 3759 BUCKSTONE AVE H 243 5.50.0264.02 TUCKNESS, STONEY & DEBBIE 78.75 124.48 605 JOSHUA TREE DR E 244 17.79.0207.02 TURCOTTE, TINAE 50.81 117.04 756 BLUE HERON ST E 245 4.70.0014.02 VALENZUELA, RICKY & JULIE 50.81 112.61 1195 HITCHCOCK ST W 246 18.42.2146.03 VIRGIN, DEBORAH 92.04 151.06 2358 DEVLIN AVE N NO ARRANGEMENTS FOR RENTERSIII 247 17.33.3746.05 WALLACE, BOW 77.54 131.10 2769 ARROW WOOD WAY N 248 16.31.3594.02 WARDLE, JOHN 56.79 114.45 925 YOST AVE 249 10.20.0012.02 WARE, RANDY & ELIZABETH 76.18 130.80 3900 MORNING SKY AVE N CITY F MERIDIAN Shutoff Account List CITY COUNCIL Page: 19 Standard Payment Customers Feb 12, 2008 04:38pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No 7.04.1011.02 Name / Service Address WATTS, TYLER & HEATHER Past Due 78.75 Balance 130.30 250 1687 EXPEDITION DR E 251 3.18.0311.02 WEEKS, JEFFREY & LADAWN 89.67 161.72 2313 WAPOOT DR W 252 15.21.3180.05 WELLS, JOHN 59.96 92.69 3065 GWENDOLINE AVE N 253 16.31.2984.03 WEST, NATALIE 68.82 132.30 2306 LINDER RD N 254 3.15.1412.02 WESTOVER, JUSTIN & HEATHER 69.20 121.04 1896 MARTEN CREEK DR 255 14.19.0224.08 WHITE, C. & JOHNSON, T. 79.88 143.07 2609 TURNBERRY WAY N 256 15.21.1868.03 WHITE, RITA 72.96 175.76 2638 REBECCA WAY 257 16.16.3508.02 WHITMIRE, SCOTT & SYNDI 84.25 135.51 478 SEDGEWICK DR W 258 5.50.0265.03 WILDE, KRISTEN & DANIEL, KELLY 113.18 211.29 5356 RED HILLS PL N 259 17.34.1800.02 WILLIAMS, KENNETH 120.38 186.61 1090 WILLOWBROOK DR E 260 8.08.1030.03 WOLCIK, J. & BATES, D. 55.24 118.43 190 WASHAKIE ST E NO ARRANGEMENTS ALLOWED FOR RENTERS PER PM!!! 261 16.31.2248.01 WOLFE, ROBERT 110.32 143.02 1372 DARRAH DR 262 9.92.1310.03 WOODSON, ROBERT 107.03 153.05 4751 ZACHARY WAY N NO ARRANGEMENTS ALLOWED FOR RENTERS PER PMI!! CITY F MERIDIAN Shutoff Account List CITY COUNCIL Page: 20 Standard Payment Customers Feb 12, 2008 04:38pm Current Period: 02/20/2008 - Transactions Included Through: 02/20/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 7.48.1707.02 WRIGHT, DAMONI & MONTANA 50.81 112.61 263 3941 DIXON AVE N 264 16.31.0658.02 ZIMMERMAN, RONALD 73.49 113.69 1235 NEWPORT DR rand Totals: 264 Customers Listed 23,623.38 41,340.61 Repo Criteria: Te inated customers not included Cu tomer.Cust No Q = (<)7700000001 Cu tomer.Bill Cycle = 2 Cu tomer.disconnected = No Cu tomer.shut off list = No I I