HomeMy WebLinkAboutTask Order No. 2.1 with JUB Engineers for Ten Mile Creek Sewer Crossing ReplacementCITY OF MERIDIAN P~~~ w,,~ks Pt-o,Qr 07S 3
TASK ORDER NO. ~; l _FOR
ENGINEERING SERVICES FOR WATER, WASTEWATER, AND MISCELLANEOUS PUBLIC
WORKS PROJECTS
TEN MILE CREEK SEWER CROSSING REPLACEMENT
City Project No.
Engineer Project No. 10-Q8-011
THIS TASK ORDER, entered into this day of ,2008, between City of Meridian, Idaho, hereinafter referred to as
the °CITY°, J-U-B ENGINEERS Inc hereinafter referred to as the ENGINEER, is subject to the provisions of the Agreement for
Engineering Service for Water, Wastewater, and Miscellaneous Public Works Projects, approved December 12, 2006, hereinafter
referred to as the MASTER AGREEMENT for PROFESSIONAL SERVICES.
WITNESSETH:
WHEREAS, the CITY intends to tronatn ~ imern~emerlts to the Ten Mile Creek Sewer C,rossitxr, hereinafter referred to as the
PROJECT; NOW, THEREFORE, the CITY and _ J-ll-B ENGINEERS inc in cons~eration of their mutual covenants herein agree
in respect as set forth below.
CITY INFORMATION AND RESPONSIBILITIES:
The CITY wilt provide to ENGINEER the data and/or services specified in the AGREEMENT.
In addition, the CITY will furnish to ENGINEER items listed in Attachment °B°.
SCOPE OF SERVICES TO BE PERFORMED BY ENGINEER:
ENGINEER will provide those services described in Attachment °A°
SCHEDULE OF WORK TO BE PERFORMED:
ENGINEER will perform said services in a timely manner.
BASIS OF FEE AND BILLING SCHEDULE:
The CITY wilt pay ENGINEER for its services and rehrrbursable expenses as folwws: as shown on Attachment °C°.
file Folder Title: Cipl of Merkiian -Ten Mile Creek Sewer Grossing
Remarks:
iN WITNESS WHEREOF, the parties hereto have executed this TASK ORDER as of the day and year first above written.
CITY: City of Meridian, Idaho ENGINEER: J-U-B Engineers, Inc.
33 E. Idaho St 250 S Beachwood Ave, Ste, 201
Me~rjidyi~a~n,,, ID 63642 Boise, ID 837
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NamelT'rtle: d or NamefCttle: P ' ' b
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PUBLIC WORKS APPROVAL: ATTES ~ -
By: ~ a_ -li ~~ By: ~~~~ _
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Name/Title: r Pn Gradv P E City Engineer NameJTdle: iatw&r.6tare~.lre. City ale Inc _ ~, ` 1"p
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APpr„,~b7 Cry ~~~;~ ~,~, y z6, z,ooV ''~-~,,, ~,,-r~ . ~'.~~''~
J-U-B ENGINEERS, Inc.
Attachment 'A' - fa-~-Of f
CITY OF MERIDIAN
TEN MILE CREEK SEWER CROSSING REPLACEMENT
This project provides design of the replacement of the Ten Mile Creek sewer crossing as described herein and
shown on Figure 1. It is assumed that the project will be designed as one {1 ~ bid package, and that the City
will serve as the Engineer during constrtxtion phases.
Table ~ Contents:
Attachment "A" -Scope of Engineering Services
• Task A -Project nes
• Task B -Feasibility Analysis
• Task C - Preliminary and Finai Desism
• Task D - Ad itional Services
• Task E - Ageencv Coordination and Permitting
• Task F -Easement Coordination
Exhibit A-1 -Labor and EcRdfament Detail
• Figure 1 -Protect Overview
Attachment "B" -Items Provided by City
Attachment "C" -Fee Schedule
City of Meidian -Ten Mile Creek Sewer Crossing Replacement Page - l
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artadmenc ~a ~ - raoe-vr r
CITY OF MERIDIAN
TEN MILE CREEK SEWER CROSSING REPLACEMENT
Attachment "A" -Scope of Engineering Services
Proiect Understandinit
The fallowing is J-U-B's understanding of the Project.
The City of Meridian identified a s~ment of the Ten Mile Trunk, crossing Ten Mile Creek, that has failed or is
nearing failure. The aerial sewer crossing is an un-sleeved 15-inch diameter steel carrier pipe. The Project
includes a preliminary evaluation to determine a preferred replacement method, pipe material(s), and
alignment.
The project includes design of the replacement and possible upsizir~g of the 15-inch Ten Mile Trunk Sewer
Crossing of which includes approximately 725 lineal feet from the existing Ten Mite Interceptor/landing Lift
Station diversion structure to the manhole near the intersection of W. Kimra Street and S. Heidi PEace. The
project does not include hydraulic modeling of the sanitary sealer system or Ten Mile Creek.
Task A~Proiect Meetinlts
1. Proied Meetirtas
A. Attend progress meetings, as required over the duration of the project for the purpose of updating
the City, presenting information, designs, and facilitation of issues. An assumed number of
meetings is shown on Exhibit A-1.
B. Attend property owner meetings, if requested by City, to present project information and identify
property owner issues that affect design and construction.
Task B -Feasibility Analysis
1. feasibility Analysis
A. Review feasibility of alternate trunk sewer replacement methods, materials, and locations as
follows:
• Open "cut and cover" replacement of buried trunk sewer at existing
alignment easement corridor.
Pipe bursting existing of concrete pipe.
• Replacement of aerial crossing with PVC carrier pipe and steel pipe sleeve.
• Replacement of aerial crossing with alternate pipe materials such as ductile
iron or fiberglass reinforced pipe.
• Alternate sewer crossing location and alignment.
• Short term temporary replacement of failing section of aerial crossirq;
followed by tong-term solution involving one of previously listed options in
this paragraph.
B. Prepare a draft summary letter report and submit three (3) copies to the City for review.
C. Incorporate applicable review comments and issue final letter report to City.
Ciry of Meritiipn -Ten Mile Creek SewerCmssing Replacement Page - 2
J•U-B ENGINEERS, ~-K. arr+r ~a ~ - ~aaa-o~ ~
Task C - Prelimina_rtiand Final Design
1. Trunk Sewer Preliminarv 1)esisttt
A. Research, Control, and Topographic Survey and Mapping
1. Research Ada County Surveyor's records for survey monuments to add in establishing horizontal
control and include research of land monuments, plats, records of survey, right-of-ways, and
easements of record along the preferred trunk sewer alignments. Worizontal coordinate system
shall be based on NAD 1983 translated to the Ada County G.I.S. system. Vertical control shall
be based on NIAVD 19>~.
2. Establish temporary construction benchmarks (T.B.M.'s) and control points on the south side of
Ten Mile Creek and near W. Kimra Street. Conduct field research of survey monuments of
` adjoining subdivisions.
3. Contact utility companies {gas, power, telephone, storm drain, cable T.V., street lighting,
traffic signals, irrigation) and other utilities identified along the alignment prior to survey to
request field tocatior~s of utilities and to obtain available utility mappfng.
4. Complete topographic wrvey along the alignment as generally shown on Figure 1.
Supplemental topographic survey of Ten Mile Creek cross-section will be developed at the
crossing alignment chosen for final design.
5. Complete topographic mapping to AutoCAD 2008. The anticipated scale of the plan and profile
drawings will be 1 "=z0' and 1 ~=5' vertical scale. Topographic features shall be depicted using
standard symbols. Topographic features shall be shown on the construction plans to the extent
that they are found or field located by the utility companies, such as fences, utility poles,
surtacing, utilities, top of bank and waterway flowlines, and include monuments of record and
physical survey of monuments and property pins that are found. Property lines will be shown
based on Ada County G.1.5. mapping. Where easements are to be secured, property lines shall
be determined using research from title reports and field search of found land monuments.
C. t3asic iir Final Destgn of Trunk Sewer Et Crossin$
1. Complete preliminary design of the preferred trunk sewer replacement option with
considerations on constructability, wrtace disturbance, impact to waterways, sanitary
separations, dewaterirng, impacts to public traffic access, utility conflicts, construction access,
excavation depths, easement issues, maintenance of sewage conveyance, and other pertinent
design issues.
2. Design details for the trunk sewer crossing will be provided including: aerial crossing of Ten
Mile Creek; trench and bedding details, connectton details, surface details, and other spatial
details needed for construction.
3. Prepare 90% complete construction plans and contract documents. It ~ antidpated that one
(1) construction package will be prepared for the Ten Mile Creek Sewer Trunk Crossing.
Pertorm design drafting in AutoCAD 2008 of the construction plans which will include project
title blocks, City standard notes, vicinity maps, sheet indexes, north arrows, bar scales,
topography, pipe size, type, slope, invert elevations, ground wrtace elevations, wrface repair,
boring details, property lines, easements, found monuments and property comers, land
ownerships, survey control, pay limits, special details necessary for a biddable product.
Ciry of Meridian -Ten Mile Creek SewerCrossing Replacament Page - 3
J-U-B EMGII+tEERS, lnc. Atrcct-ment ~A' - iO.OS-Ot f
Drafting shall be completed on 11 "x17" sheets, ANSI standard size "B" sheets. To the extent
practicable, the 2002 City of Meridian Standard Specifications and Drawings for Construction
will be utilized in the design.
4. Prepare technical specifications in accordance with the 2007 Edition of the Idaho Standard
Public Works Construction (ISPWC) format, and City Standard Specifications and Drawings.
J•U-B shall be responsible for preparing special provisions necessary for the project. If formally
bid, Contact Documents will be prepared using ISPWC standard front-end documents and City
revisions.
5. Submit three (3) sets to the City for review.
6. Prepare 100% complete construction plans and contract document for agency review and
approvals. Provide an estimate of probable construction cost.
7. Incor~rate appropriate revisions as suggested by the City and reviewing agencies in the final
set of pions and contract documents.
8. Develop and issue to the City a final opinion of probable construction cost.
D. Constructability Review and RNQC Review
1. Complete in-house constructabifity review and Qq/Qc review of the 909K complete construction
plans and contract documents. Incorporate appropriate suggestions into project design.
Task Q -Additional Services
J-U-B will initiate these services only upon approval by the City.
1. Geotechnical InvesNstation and Analysis
J-U-B will retain the services of an Idaho licensed geotechnical subconsultant to provide a
geotechnical reconnaissance and related geotechnical engineering support servkes as described
below. The focus of the exploration will be to provide the design team base data and information
to Bidders on subsurface conditions south and north sides of the Ten Mile Creek sewer crossing.
The cast listed in Exhibit A-1 is budgetary value. An estimate from Strata, Inc. wil! be provided for
review to the City.
1. Field Investigation:
a. Obtain all necessary permits for the drilling and/or test pits.
b. Complete one (1) test piton the south side of Ten Mile Creek.
c. Complete sampling, togging, and classification of soils.
2. Analysis and Design Recommendation
a. Review available geologic and geotechnical infon~nation in the area.
b. Develop recommendations for aerial crossing foundation design and construction
performance requirements.
c. Prepare a draft summary letter report and submit three (3} copies to JUB and the City for
review.
d. Incorporate the review comments and publish four {4) copies of the final report.
Task f - Aaencv Coordination end Permitting
City afMerirlian -Ten Mile Creek SewerCrosstng Replacemetu Page - 4
J-U-B EIVGtMEERS, trx.
Atracturtenr .~ ~ -1o-os-o1 t
1. l~irencv Coordination a~1 Permitting
A. Drainage/Irrigation District Coordination and Permitting
1. Permitting with Nampa-Meridian Irrigation District will be required. J-U-B will meet with NMID
after a preferred sewer trunk replacement method is selected by the City and prior to
initiating preliminary design. J-U-B will coordinate and submit 9015 complete plans to the NMID
for review prior to initiating the license agreement.
2. For the purpose of estimating this Scope of Service, it is assurrred that vne license agreement
will be required for the trunk sewer crossing of Ten Mile Creek. JUB will prepare the necessary
license agreement applications, legal descriptions and exhibits. It is also assumed no floodway
infringement will be considered as this is an existing facility.
B. UStOE 404 Coordination and Permitting
1. This task encompasses the design and permitting of aerial sewer crossing of Ten Mile Creek that
is under the jurisdiction of the U.S. Army Corps of Engineers(USCOE) and requires 404
permitting. For the purpose of estimating fees in the Scope of Services, preparation of one (1)
Nationwide 12, 4D4 permit is assumed to complete the crossings.
Z. Complete a field visit with representatives from the USCOE to review project scope and
waterways. The field meeting will deternrine if a joint 404 permitting is required. Coordinate
with the U.S. Army Carps of Engineer for crossing requirements and construction methods for
preparation of a Nationwide 12, 444 permit for utility crossing ar stream alterations. A
wetland inventory study may be required at the crossings to define sensitive wetland areas and
restoration requirements and will require an addendum to this Scope of Services.
3. A crossing plan; details, and specifications will be developed and 404 permit application
wbmitted to the Corps of Engineers.
C. IDEQ Submittal Packages
A formal IDEQ submittal is not anticipated since this is a sewer replacement project. However, ff
an IDEQ submittaE is required, J-U-B will perform the following tasks.
1. J-U-B shall coordinate, prepare, and wbmit final construction plans, specifications, and
checklists for approval to the Idaho Department of Environmental (IDEQ). For the purpose of
these Scope of Services, it is assumed that one (1) submittal package will be required.
2. Incorporate applicable IDEA review comments into the construction plans and specifications.
Task F -Easement Coordination
1. ~0t Acouisition
The existing trunk sewer lies within a platted 20-foot sanitary sewer easement as shown on the plat of
Crest Wood Estates Subdivision No. 4 (Ada County Records Book 56, Page 5239). If additional
temporary construction easement is needed, ar the City chooses an alternate sewer crossing alignment
requiring acquisition of a new sanitary sewer easement, J-U-B will assist the City with permanent and
temporary construction easement acquisition as follows.
A. Easement IdentiflcaHon and Preliminary Exhibits
1. Reconfirm easements required from preliminary engineering task.
City ofMeridian -Tao Mile Creek SewerCrassing Replacement Page - 5
.I-U-B ENGINEERS, inc. attachment 'a' - lass-Qf f
2. Prepare preliminary easement maps using available COMPASS aerial mapping, Ada County G.I.S.
base mapping, and preliminary alignments. These preliminary easement maps will be used for
initial property owner contact.
3. Research Ada County G.I.S. data base to determine parcel tax identification number, and
assessed value.
8. Easement Legal Descriptions
1. Prepare legal descriptions and exhibit drawings necessary to secure additional temporary
construction or new permanent easements. For the purpose of estimating fees, preparation of
two (2) legal descriptions are assumed.
C. Property Owner Meetings and Negotiations
1. Property Owner Meetings: Attend meetings with City staff and each affected property owner
to review the preliminary alignment maps, discuss easement acquisition process, confirm
specific issues and concerns, request access to survey. For the purpose of estimating fees, {2)
properly owners are assumed. There will be one (1) meeting with each property owner.
Interview notes will be prepared documenting each meeting.
2. Easement Negotiations: It is assumed City staff -will conduct easement negotiations with
property owners. J-U-B will assist City staff with easement negotiations through incorporation
of property owner and City provisions into the easement(s) and construction contract
documents.
3. Prepare easement documents. Note that legal descriptions are provided under Task E.1.8.
Ciry of Muidlaa -Tea Mile Creek Sewer Crossing Replactmenr Pagr - 6
J-U•B ENGINEERS, Int. Attachment 'C' - i0-Q8-Ot f
CITY OF MERIDIAN
TEN MILE CREEK SEWER CROSSING REPLACEMENT
ATTACHMENT °C° -FEE SCHEDULE
Basis of Fee and Billing Schedule
The City shall pay J-U-B for its services and reimbursable expenses as follows. A detailed
labor and equipment is presented in Exhibit "A-1 ":
Task A -Project Meetings
• Task A -Project Meetings
Time and material basis with an estimated budget of ......................................... $695
Task B -Feasibility Analysis
• Task B -Feasibility Analysis
Lump sum price .................................................................................... $3,288
• Lts~rice' ................................................................................... $r46;i350
• T
T ....................................... ~3;5?$
Task E -Agency Coordination and Permitting
• Tasks E -Agency Ct~rdination and Permitting
Time and material basis with an estimated budget of ....................................... $7.202
Task F -Easement Coordination
• Task F -Easement Coordination
Time and material basis with an estimated budget of ...................................... $2,08
~ J3,270
Ciry of Meridian -Tdr Mlle Creek Sewer Crossing Replacemau p~+Se • I
F~411$tT A-1
Pegs f of 2
CITY OF MERIDIAN -TEN MILE CREEK TRUNK SEWER CROSB1NCi
LABOR AND EO111PMENT DETAIL
Project Protect Structural 8uvay 2 - Ma~~ CaP;; TASK
Marra FJ inset E 6tear EIT PLS Tech. Orates C1er~ca! Sur E: ~ SsbccmauNarft TOTAL
ERI HO P ~ .84 $44.37 $42.14 $23.57 $41.27 $22.33 $!7.[~ $14.59 $IS.W a5fl.9li
TASK A • PROJECT MEETINGS (T&1~
1 1 ttseum
1
1
i
2 Owner 2
TOTAL TASK A t. 3.00 0.00 1.00 0.00 0.00 0.00 0. 0.00 0.00 5895
TASK 8 • FEASIBILITY ANALYSIS (LUMP SU
f l~auola M)
Evahaie R M Msthopa 1 4 2
E>r8htafa AAakrtate 1 2
I3reNtate Aderttate Tnnk Loaatbrl/ d 0.5 2 _ _
Letlre rt 2 8 2 1
TOTAL TA6K B 4. 14.00 2.00 0;00 0.00 4: 2.00 1.04 .00 .00 S .288
TASK C - PAELJMiNARY AND FINAL DESIGN
1 tltW T hto , aA SLUMP 6UM~ .
Reaearotl IiNY std Montenetlle 1 2
EafaC48ir Hat 3 derlNfal Cotttrd 0.8 1.6 0.6 Ob
Bet Cae~trrrAbn THM'efGontrd Poilrts 0.5 f 1.5 1S
coos. w cxm ~. slm vas os
T OS 1 OS 2 B 8
T 0.8 1 4
8de Volt b Fbtl Chexk T .. Add~brtal
.1 0 OS 0 1S 7.5 S 8 8 0
Z Baelo b Plrtel a COFI>gr110tlOr1 PIMP
Tank Samara 1 4 4
pest Ot-taie 1 2 4 8
1 4 24
Prepare 6096 Cbmpbis CtlretruaUat Plans and
Corrheck Oearrrerde
2
4
4
1
Prepare TeghrlCfll 8pa~atlons Mtl Cagred
OOCUmertte
f
8
f
_.
2
_ ..-_--
-' .. .
Prepare 100% Complete Cenetrudtm Plero and
CI1fHIH01 DOa811B1U8 1 2 4 _ 4 2
of PiGbabte Cortatrtaf0at Coot 025 2 1 - _
Prepare F-fal Casple0e Plare std
Cdrtheol Datrtmerrta ZO gate
2
2
9 Co l~isw end QAKiC Revlsrr 425 6 36 0 0 sS0 0
Revlew at6o96 a __ ..
AL 0 0 0 0 0 0
7 ALT ..K C 6:25 19:50 8:00 d0:S4 2 7.60 54 B.50 8.00 8.00 SO 16.8$0
TASK D -TRUNK SEWER ADDITIONAL SERViCfiS R~
1 Oaortee1dt14e1 In:,walEp~tbn and Anti~ets
,
St'a[ne lowtlnt
Cieotadlhcal atbn flrrd boats
1
53,600
OT TASK D 0:00 0:00 ~0: 1. 0.00 .00 0.00 0.~ 0.00 0.00 S3 "a00 57
EXHIBIT A-1
Page 2 of 2
CITY OF MERIDIAN -TEN MILE CREEK TRUNK SEWL+R CROSSINti
LABOR AND EQUIPMENT DETAIL
Pr~3Ct Project 9tntCttral Survey 2 • Man f v TASK
E meer e~eer EIT pL5 Teen, Draft Clencat E uy. S:&cm'<uttant TOTAL
EmpbyeeWotrWPayt~ 5`•x.84 $44.37 $42.74 $23.57 $at27 $22.34 Et7.00 $14.5D 5.00 AC1
TASK E -AGENCY COOROINATKjI+I AND PERMi1TING
1 WYrfct Coor~nalbn and (T&M)
sire & ~ a 2
tmre ett~ t
88stmet'!), CeOird<tl8tldi
1
4
2
4
4
1
e. 1 0 2 a a ~ o ,tt?3
2 u8t~e 404 Coor~mtbn 6 Ppmtittl
Eta 1 1
Atldmanal Fteq T 1 1 4 4
Pre Etddbfte. Plan, Seclicre. Data4e t 4 8
USCOE and iDWR Perm 1 2 D.6
IDL and EtthNBs t 1 2 2 0.5
AL 0 4 3 10 1 0 4
T .
S IDEA SUBIW7TAL PACKAti6 !(600m - - ~ _
Trttnk 88WBt 1 2
In~rpot~e Ttta4c Senor erde 1 2 2
2 0 8 0 6 s0 8
OTAL TAS E 2.40 18 0.00 .04 10.00 14.00 30.08 a.00 B.OD 8.00 S4 57,202
TASK F - EASfMERT COORDINATION (TB~Mj
1 Eesaotard tdenttftatton aM Pr~knl Etddblta
E¢eerneat idenD9lcatlOn 1 1
Preim Easement - - _ 2 _ -- .- _ -.
Reseatelt 7 _ 8331
Z Easatlront Daarl tstn
al D ertd Etdttbf~
0
2
4
1.5
5888
9 OMMI Nhat attd arts
Oam~ owttera, 4
Easemetd 2
2
2
~
O AL K F 4,00 1.2b 0. 8: 4. 4.00 3. O.OD .00 0.00 S2,085