HomeMy WebLinkAboutTask Order No. 0799 with HDR Engineering for 8th Street Cherry to Camella Utility adjustments and relocationLT>~ I ONE COMPANY
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TASK ORDER N0.0799
8TH STREET, CHERRY TO CAMELLIA
CITY OF MERIDIAN (OWNER)
AND
HDR ENGINEERING, INC. (CONSULTANT)
This task Order is issued by Owner and accepted by the Consultant pursuant to the mutual
promises, covenants and conditions contained in the Master Services Agreement between the
shave named parties, dated January 24, 2007.
SCOPE OF SERVICES
CITY OF MERIDIAN, IDAHO
8TH STREET, CHERRY TO CAMELLIA
UTILITY ADJUSTMENTS AND RELOCATIONS
BACKGROUND
The purpose of this task order is to design utility adjustments and relocations related to the
construction of continuous sidewalk on the east and west sides of W. 8s' Street between Camellia
Lane and Cherry Lane in Meridian. Utility adjustments and relocations are desired by the City
of Meridian in conjunction with the federally-funded sidewalk improvements. Since this related
utility work cannot be fuzanced using federal funds, the City of Meridian desires to issue separate
design and construction contracts to implement these utility adjustments and relocations.
The sidewalk improvements are needed to improve the safety of students traveling to and from
Meridian Middle School and other pedestrians traveling through the area. Improvements
anticipated for W. 8a' Street will be compliant with current Americans with Disabilities Act
(ADA) guidelines. Proposed sidewalk to be constructed under this project will be located
behind existing curb and gutter. All existing curb and gutter will remain in place with the
exception of those sections that are severely deteriorated curb and those that do not conform to
proposed driveway locations.
Currently, neither side of W. 8th Street exhibits continuous sidewalk between Camellia Lane and
Cherry Lane. Pedestrian ramps are non-existent at the mid-block crosswalk location and are not
ADA compliant at four other locations.
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A multi-use pathway intersects W. 8a` Street on the east side. Many students use this pathway to
travel to and from Meridian Middle School. Pavement on the existing multi-use pedestrian
pathway terminates approximately 50 feet east of W. 8th Street. This project will address this
discontinuity by connecting the proposed sidewalk on the east side of W. 8a` Street to the existing
pathway.
All pedestrian improvements (sidewalk improvements) will be conducted under ITD Project No.
A010(489). Utility adjustments and relocations will be conducted under a separate construction
contract by the City of Meridian designed under this task order.
PROPOSED SCOPE OF SERVICES
Several utilities located within the project area belong to the City of Meridian conflict with
proposed pedestrian improvements. It is anticipated that adjustments and/or relocations to the
following facilities will be required under this project:
• Adjust manhole to grade (count total = 3)
• Relocate fire hydrant (count total = l)
• Relocate luminaire (count total = 2)
• Adjust water valvelmeter (approximate count total =12, no more than 14)
The following work will be performed under this agreement.
TASK 1. UTILITY ADJUSTMENT AND RELOCATION PLANS
SUBTASK 1.1-INCORPORATE CITY OF MERIDIANSTANDARD DETAINS
This task includes researching, retrieving, and modifying (as necessary) City of Meridian detail
sheets and/or standard drawings related to utility adjustment and relocation. This task includes
time necessary to coordinate with the City of Meridian. The 2008 ISPWC and the City of
Meridian's Supplemental to the 2008 ISPWC will be used far details on utility adjustment and
relocation.
SUBTASK 1.2 - MODIFICATION OFPLAN/PROFILE SHEETS
Plan sheets in the final bid package will be modified to show City of Meridian facilities that
conflict with proposed pedestrian improvements to be relocated or adjusted by the City's
Contractor before or during construction of the pedestrian improvements. Both existing and
proposed locations will be shown and noted at each location. Adjusted manhole and water
meter/valve elevations will be approximate and will require field-verification by the Contractor
during construction.
Deliverables:
• Four (4)11 "x 1 T' dn~ft plan view sheets at 1:40 scale showing the existing and proposed
utility locations and proposed pedestrian improvements to be constructed under ITD
Project No. A010(489). These sheets will be derived from the ITD project sheets that are
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being prepared for the pedestrian improvements project (I1 D Project No. A010(489)) and
will follow the symbology set up for that project.
Up to four (4) draft detail shuts showing utility adjustment and relocation information.
All details will be based upon those found in the 2008 ISPWC or the City of Meridian
Supplemental to the 2008 ISPWC. Detail sheets will either be in 8.5"x11" format or
11 "x17" format.
TASK 2. SPECIAL PROVISIONS
Consultant shall prepare Special Provisions to provide additional information regarding City of
Meridian utility adjustments and relocations.
Deliverables:
• One (1) set of draft special provisions for utility adjustments and relocations.
TASK 3. OPIlVION OF PROBABLE CONSTRUCTION COST
The opinion of probable construction cost (Estimate) will be prepared for bid items associated
with relocating and adjusting Ciry of Meridian utility facilities by the Contractor.
The City of Meridian agrees to 100% compensation for all City of Meridian utility modifications
by Contractor shown on the Final Plans, Specifications & Estimate (PS&E) bid package.
Deliverables:
One (1) draft opinion of probable conshuction cost for utility adjustment and relocation
items shown on the plans.
TASK 4. REVISIONS TO PLANS, SPECIFICATIONS AND ESTIMATE
Upon submittal of the draft plans, special provisions and estimate, the City of Meridian will
review and provide a single set of written comments to HDR, consolidated to include comments
from all City reviewers. HDR will modify the plans, special provisions, and opinion of probable
construction cost and resubmit a final version of these documents. Only one revision of the
plans, special provisions, and opinion of probable construction cost is included is this agreement.
Deliverables:
Four (4)11"x17" final plan view sheets at 1:40 sole showing the existing and proposed
utility locations and proposed pedestrian improvements to be constructed under 1'TD
Project No. A010(489). These sheets will be derived from the ITD project sheets that are
being prepared for the pedestrian improvements project (ITD Project No. A010(489)) and
will follow the symbology set up for that project.
Up to four (4) final detail sheets showing utility adjustment and relocation information.
These sheets maybe taken directly from the 2008 ISPWC, the City of Meridian
Supplemental to the 2008 ISPWC, or created by HDR. Detail sheets maybe in 8.5"x11"
format or 11"x17" format.
• One {1) set of final special provisions for utility adjustments and relocations.
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• One (1) final opinion of probable construction cost for utility adjustment and relocation
items shown on the plans.
TASK 5. QUALITY CONTROL
This task includes a quality control review of the utility adjustment and relocation plans, specs
and estimate.
Deliverables: N/A
TASK 6. SUPPORT DURING CONSTRUCTION
HDR will pmvide technical guidance in the form of responses to Contractor RFI's during
bidding and construction. A maximum of 4 hours is budgeted for this task.
Deliverables: Responses to Contractor RFI's, as necessary.
TASK 7. ADMINISTRATION
This task includes administrative duties associated with setting up the contract with the City of
Meridian, preparing and submitting invoices for this work. HDR will submit invoices directly to
the City of Meridian.
Deliverables:
• Up to three (3) monthly invoices submitted to the City of Meridian. Invoices will consist
of a memo, invoice summary sheet and log of hours spent during that billing period,
CITY OF MERIDIAN RESPONSIBILITIES
The City of Meridian will provide standard drawings (utility adjustment and relocation details} in
CAD format to the Consultant for inclusion in the bid package to the Contractor.
The City of Meridian will provide comments on the draft PS&E submittal in written format.
The City of Meridian will be responsible for hiring a Contractor to perform the adjustment and
relocation of their utilities.
ADDITIONAL ASSUMPTIONS
This agreement does not include provisions for the following work:
• Site visits
• Monthly progress reports
• Phone conferences
• Meetings with the Client or Contractor
• Construction observation
• Change orders
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+ Contractor submittal reviews
• Development of record drawings
+ Miscellaneous coordination with Utility adjustment and relocation Contractor above and
beyond the time allotted for RFI's (see Task v7.
PROJECT SCHEDULE
The anticipated schedule is as follows:
Draft` Utility Adjustment and Relocation Plans Submitted to City of Meridian =February 2009
Final Utility Adjzstment and Relocation Plans Submitted to City of Meridian = Aprri12009
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COMPENSATION
TASK ORDER N0.0799
CITY OF MERIDIAN, IDAHO
S~ STREET, CHERRY TO CAMELLIA
UTILITY ADJUSTMENTS AND RELOCATIONS
The estimated cost to complete this Scope of Work is presented in the table below.
Task Descrl Ion Total HDR Cost
1 Mod Plans $ 1,200.82
9.9 - Inca' rate Std. Details $ 800.39
9.2 -Mal P/an/Profl/e Sheets $ 600.39
2 S lal Provisions $ 618.13
3 Opinion of Probable Constructton
Cost
$ 418.03
4 Revisions to Plans S cs, Estimate $ 700.38
5 4C $ 647.77
6 Services Durin Construction $ 400.21
7 Administration $ 957.41
Total: $ 4,938.14
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AUT$ORIZA-TION
TASK ORDER N0.0799
CITY OF MERIDIAN, IDAHO
8~ STREET, CHERRY TO CAMELLIA
UTILITY ADJUSTMENTS AND RELOCATIONS
CITY OF MERIDIAN CONSULTANT
BY: '
TAMMY ~VEERD, MA OR LARRY , E PRESIDENT
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Attest:
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aycee Iman, City Clerk ,~~'
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a acing Agent
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Approved by City Cotencil N f ~-
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