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2008-09-16
(�M�IERJDIAN-,,,�, HDAHO Tuesday September 16, 2008 @ 6:00 p.m. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd w Revised 9-16-08 City Council Special Meeting Workshop Agenda City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Mayor's Updated/Noted Agenda Convened at 6:00 P.M. Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA APPROVE: ZAREMBA BIRD (NOTE TO MOVE 5B IN FRONT OF 4A) ALSO REMOVE ITEM 4C FROM THE AGEND AND PUT ON OCT. WKSHOP 3 CONSENT AGENDA APPROVE: ZAREMBA/HOAGLUN Professional Services Agreement with A. Filip Vogelpohl for City Hall Public Art Submitted by Legal Dept. Proposal B Silverstone Corporate Plaza Water Main Submitted by Public Works Dept. Easement C Contract with Berry Electric for Streetlight Submitted by Public Works Dept. Maintenance Award of Bid and Authorization to Enter into Contract with Hess Construction for D. Old Town Streetscape Reconstruction Submitted by Purchasing Dept. with a not to exceed amount of $38,575.00 E Environmental Assessment for CDBG Submitted by Planning Project Site Ratification of MOU Regarding Sanitary F. Sewer Lift Station at Whitestone Submitted by Legal Subdivision 4 COMMUNITY ITEMR/PRFcPIurATInkle DD W-UKLN At30UT HERE. A. Update from Petra on New City Hall Building Petra, Inc. B. Community Liaison Update Will Berg - Mayor's Office C. Ada County Paramedics Update Ron Anderson - Fire Dept. Request to move this to the October Workshop Interagency Agreement Between the Ada County Highway District, City of Meridian, D. and Meridian Development Corporation Matthew Ellsworth - Planning Dept. for Street and Landscaping Improvements to Meridian Split Corridor E Art in Public Spaces Selection Committee David Stolhand - Meridian Arts Recommendation on Art for City Hall Commissioner DEPARTMENT REPORTS A. Discussion on Downtown Streetscape Project Steve Siddoway - Park=Dept. B I Discussion on Overland Road Realignment Jim Jewett CEUpdate on Meridian Heights/Kentucky dge and Leisure Lane Subdivisions [Thomas Barry - Public Works N N Will Berg Mayor Steve Siddoway Parks Bill Nary Legal Gary Inselmann ACHD N N Gene Bennett, Jack Vaughn, Nick Pletz spoke. Will Berg spoke. MOVED TO OCT. WORKSHOP Matt Ellsworth & Steve Siddoway spoke. Motion to approve Bird/Zaremba. Eric Stolhand spoke. Motion to concur with Arts Commissin recommendations and go forward with LCA on framing. Steve Siddoway presented. Coming back in a couple of weeks with an amendment. Motion to approve repmt of inspection fees alreay paid and the waiver of future inspection fees for the water/sewer installation in the realigned portion of overland rd. and addit. agrmt that if not done by June 2009 we can reconvene/reconsider waiver and ask for inspection fees back. Zaremba/Rountree Legal will come back with some answers on 10/7 meeting. Carter Fuhrlick &Victor Vallegas spoke. Public: Gordon Hamilton (President of Kentucky Ridge HOA) & Josh Gerghill spoke. M I Tom Barry spoke. I Robert Simison spoke. Bill Nary spoke. Direction is for legal to start the process of a fee hearing. Caleb Hood presented. Matt Ellsworth, Shawn Wardle, Gary Inselmann (ACRD) spoke. Matt Ellsworth, Adam Zaragoza (ACHD), Gary Inselmann (ACHD) spoke. Matt will have Council's comments letter ready for Consent Agenda on 9/23. Matt will follow up with this under a department report next week on 9/23. This was discussed after Item I. Item J. discussed after this. Bill Nary spoke. Recommended returning to SWAC committee. Motion to remand back to the SWAC committee: Bird/Zaremba. Bill Nary presented. Direction to bring it forward after it is presented before the Directors. Meeting Adjourned: 10:48 PM Motion to Adjourn: Bird/Hoaglun N so AGENDA NAME cl ` �0 /� BACK TABLE FOR P&ZORCIC DOOR OF CHAMBERS CLERKS STATION CITY COUNCIL SEATS CLERKS WALL CALENDAR REPOST IN LOBBY REFAX WEBSITE WEBLINK E-MAIL M REVISED (YESAVO) REVISED DATE. initial.- Date: nitial:Date: Time: 00 'P . ` V"NA,, /V �\ r='e— 1LS o L �c9L.S -f, �� �� sin0a III E IDIAN--- RC City Council Tuesday Special Meeting September 16, 2008 Workshop Agenda 6:00 P.M. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd Item Agenda Item Presenter I, ROLL CALL ATTENDANCE 2 r ADOPTION OF THE AGENDA 3, CONSENT AGENDA Professional Services Agreement with A. Filip Vogelpohl for City Hall Public Art Submitted by Legal Dept. Proposal B. Silverstone Corporate Plaza Water Main Submitted by Public Works Dept. Easement C. I Contract with Berry Electric for Streetlight Submitted by Public Works Dept. Maintenance Award of Bid and Authorization to Enter D. into Contract with (name) for Old Town Submitted by Purchasing Dept. Streetscape Reconstruction E. Environmental Assessment for CDBG Submitted by Planning Project Site Ratification of MOU Regarding Sanitary F. Sewer Lift Station at Whitestone Submitted by Legal Subdivision so 4, COMMUNITY ITEMS/PRESENTATIONS 69 A. Update from Petra on New City Hall Petra, Inc. Building B. Community Liaison Update Will Berg - Mayor's Office C. Ada County Paramedics Update Ron Anderson - Fire Dept. Interagency Agreement Between the Ada County Highway District, City of Meridian, D. and Meridian Development Corporation Matthew Ellsworth - Planning Dept. for Street and Landscaping Improvements to Meridian Split Corridor JE. Art in Public Spaces Selection Committee David Stoihand - Meridian Arts Recommendation on Art for City Hall Commissioner 5. DEPARTMENT REPORTS A. Discussion on Downtown Streetscape Steve Siddoway - Parks Dept. Project Jim Jewett B Discussion on Overland Road Realignment Thomas Barry - Public Works C. IUpdate on Meridian Helghts/Kentucky Ridge and Leisure Lane Subdivisions D. Rate Update on Sewer/Water Thomas Bary - Public Works Dept. Robert Simison - Mayor's Office Room Reservation Policy and E. Accompanying Fee in New City Hall Bill Nary - Legal/HR N M F. I Update on City -Initiated Annexation of I C.Caleb Hood - Planning Dept. E Properties Matthew Ellsworth - Planning Dept. G. E. 3rd Street Extension & Alignment Study H. Split Corridor Phase 2 Design Update Matthew Ellsworth -Planning Dept. Matthew Ellsworth -Planning Dept. Discussion of City Council ACHD Joint Meeting Topics for October 6th1. Meeting Discussion of City's Transportation J. Request List for ACHD for Use in FYWP Matthew Ellsworth - Planning Dept. Update Reconsider SWAC Recommendation on K. Playground Equipment at Compass Bill Nary - Legal Dept. Public Charter School 6. CITY ORDINANCE/POUCY REVIEW A. No Smoking Policy Bill Nary - Legal Dept. Date/Tlme Local ID 1 Local ID 2 � Broadcast Report 09-12-2008 02:13:30 p.m. Transmit Header Text City of Meridian Idaho 2088884218 Local Name 1 Llne 1 Local Name 2 Line 2 This document: Failed (reduced sample and details below) Document size: 8.5 "x11 " R0v' P"\� C- A)0111tic.:e_ -- i , I C41(E DIAN NS IDAHO City Council Tuesa®y Special Meeting septetretbw 10, 2008 Workshop Agenda 6:00 P.M. Cay Cma►oli ChMnbM David ZWMba Brad HWOUn otoft Rountree KWM BW Maya TewnnW de Weerd Item Agwide Item prmntsr 7 , ROLL CALL ATTENDANCE E� 2. ADOPTION OF THE AGENDA 8, CON8ENTAGENDA Profesalwrai Servtoea A�eemertt vdth A FU1P Yogatpotdim City MSI RA& M ftbmttted &j L"W DWt. Pro asst B. W..W. CCo ft. Water ItMayr S aftd W PWft Wostas Dept. C. Conirad va Bent' aleft 4a BSraeUigF[t . blrbm +l bsf PuiSc Works Dept MaW&rfattee D, into Connsa with (rteme) far Old Tawe Submitted by Purcb-bV Dep. Rerxinatrucdon [E. EnvhomnerkasAssessmerRP CDB 3{3 8uWfted by Plan" ProTed Este R900811M Of ftswm softy F. Sas+er Lfft Station at WhRasiOne Submstmd M isgaj SuixiBrftlon I Oldl rayca 7L0f1I1W" No. Job . v Remote Station ._.-... _'----•-•------- - StartTime -- Duration Pages Line Mode Job Type Results 001 503 3810160 01:21:08 p.m. 09-12-2008 00:02:10 3/3 1 EC HS CP9600 002 503 8989551 01:21:08 p.m. 09-12-2008 00:00:31 3!3 1 EC HS CP21600 003 503 2088848723 01:21:08 p.m. 09-12-2008 00:00:26 3/3 1 EC HS CP28800 004 503 8886854 01:21:08 p.m. 09-12-2008 00:00:26 3/3 1 EC HS CP31200 005 503 2088985501 01:21:08 p.m. 12-2008 00:00:59 3/3 11 JEC HS CP14400 006 503 8467366 01:21:08 p.m. 09-12-2008 00:00:27 3/3 1 JEC �HS JCP28800 007 503 8950390 01:21:08 p.m. 09-12-2008 00:00:26 3/3 1 EC HS CP33600 Date/Time Local ID 1 Local ID 2 AWI Broadcast Report wMw 09-12-2008 02:13:39 p.m. Transmit Header Text City of Meridian Idaho 2088884218 Local Name 1 Line 1 Local Name 2 Line 2 No. lJob Remote Station StartTime Duration Pages Line Mode Job Type Results 008 503 208 888 2682 01:21:08 p.m. 09-12-2008 00:00:25 3/3 1 EC HS CP33600 009 503 8840745 01:21:08 p.m. 09-12-2008 00:00:25 3/3 1 EC HS CP31200 010 503 2083876393 01:21:08 p.m.09-12-2008 00:00:24 3/3 1 EC HS CP31200 011 503 208 2877959 01:21:08 p.m. 09-12-2008 00:01:08 3/3 1 EC HS CP14400 012 503 8885052 01:21:08 p.m. 09-12-2008 00:00:25 3/3 1 EC HS CP31200 013 503 8886573 01:21:08 p.m. 09-12-2008 00:02:11 313 1 EC HS CP9600 014 1503 18881983 01:21:08 p.m. 09-12-2008 00:00:27 3/3 1 EC HS CP26400 015 1503 12083776449 01:21:08 p.m. 09-12-2008 00:00:50 3/3 1 EC HS CP14400 016 1503 14679562 01:21:08 p.m. 09-'12-2008 00:00:26 3/3 1 EC HS CP28800 017 1503 18886700 01:21:08 p.m. 09-12-2008 00:00:00 0/3 1 -- HS FA 018 503 18M4022 01:21:08 p.m. 09-12-2008 00:01:26 3/3 1 EC HS ICP14400 019 503 3886924 01:21:08 p.m.09-12-2008 00:00:44 3/3 1 EC HS CP14400 020 503 8841159 01:21:08 p.m. 09-12 -2008 00:00:25 3/3 1 EC HS CP28800 021 503 8840744 01:21:08 p.m. 09-'12-2008 00:00:25 3/3 1 EC HS CP28800 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC: Error Correct L lP � ea -s -e— tel®'Vicle— -I -46• Qum M 1EIDIAN)��-�C)_," NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, September 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Professional Services Agreement with Filip Vogelpohl for City Hall Public Art Proposal - Silverstone Corporate Plaza Water Main Easement Contract with Berry Electric for Streetlight Maintenance - Award of Bid and Authorization to Enter into Contract with (name) for Old Town Streetscape Reconstruction - Environmental Assessment for CDBG Project Site Ratification of MOU Regarding Sanitary Sewer Lift Station at Whitestone Subdivision - Update from Petra, Inc. on New City Hall Building - Community Liaison Update - Ada County Paramedics Update Interagency Agreement Between the Ada County Highway District, City of Meridian, and Meridian Development Corporation for Street and Landscaping Improvements to Meridian Split Corridor -- Discussion on Downtown Streetscape Project Meridian City Council Special Workshop / Meeting — September 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. N - Discussion on Overland Road Realignment Update on Meridian Heights/Kentucky Ridge and Leisure Lane Subdivisions Rate Update on SewerMater Room Reservation Policy and Accompanying Fee in New City Hall Update on City -initiated Annexation of Properties E. 3rd Street Extension & Alignment Study Split Corridor Phase 2 Design Update - Discussion of City Council ACHD Joint Meeting Topics for October 6th Meeting Discussion of City's Transportation Request List for ACHD for Use in FYWP Update Reconsider SWAC Recommendation on Playground Equipment at Compass Public Charter School No Smoking Policy The public is welcome to attend. DATED this 12th day of September, 2008. Cf REAL HOLMAN - CITY CLF -IRK 7 O OQ`Z' ' Meridian City Council Special Workshop / Meeting — September 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Broadcast Report :" Date/Time 09-12-2008 02:55:34 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Llne 2 This document: Failed (reduced sample and details below) Document size: 8.5 "x11 " NOTICE OF SPECIAL MEETING l WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian Will hold a Special Meeting 1 vloamhop In the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, September 18, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: - Professional Services Agreement wHh Flllp Vogelpohl for City Hal! Public Art Proposal - Sllverstone Corporate Plaza Water Main Easement Contract with Barry Electric Por Streetlight Maintenance - Award of Bid and Authortration to Enter into Contact with (name) for Old Town Streetscape Reconstruction* - Environmental Assessment for CDBG Project Site ^- Ratlfircatlon of MOU Regarding Sanitary Sewer Lift Station at Whltestone Subdhlslon - Update from Petra. Inc. on New CNy Hall Btlilding - Community Ualson Update - Ada County Paramedics Update - interagency Agreement Between the Ada County Highway Dlsbicb City of Meridian, and Meridian Development Corporation for Street and Landscaping improvements to Meridian Split Corridor - Discussion on Downtown Streetscepe Project Meridian City Cou"a Spam wo rant; I Meatheg— Septaffit r I% 2M All mateetale prem at pubtto me11n2s SW become property Of the City of Meridian. Anyorte desldrg a=mnwdaticm for dlesbIfflea MAW to docurrmb errd/ar hearings, 00-0 awned ft City C10Ws 011100 at 8884433 at least 48 hours pew to gee WA ft mestsV. Total Paces Scanned: 2 Total Panay rnnfirmarl • Oft No. Mayor-lammy de Weend qNembem IDIAM—m—e Keith SFrd ` `�'�e Duration Joe Ronon D A H Charles Rountree Job Type David Zaremba NOTICE OF SPECIAL MEETING l WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian Will hold a Special Meeting 1 vloamhop In the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, September 18, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: - Professional Services Agreement wHh Flllp Vogelpohl for City Hal! Public Art Proposal - Sllverstone Corporate Plaza Water Main Easement Contract with Barry Electric Por Streetlight Maintenance - Award of Bid and Authortration to Enter into Contact with (name) for Old Town Streetscape Reconstruction* - Environmental Assessment for CDBG Project Site ^- Ratlfircatlon of MOU Regarding Sanitary Sewer Lift Station at Whltestone Subdhlslon - Update from Petra. Inc. on New CNy Hall Btlilding - Community Ualson Update - Ada County Paramedics Update - interagency Agreement Between the Ada County Highway Dlsbicb City of Meridian, and Meridian Development Corporation for Street and Landscaping improvements to Meridian Split Corridor - Discussion on Downtown Streetscepe Project Meridian City Cou"a Spam wo rant; I Meatheg— Septaffit r I% 2M All mateetale prem at pubtto me11n2s SW become property Of the City of Meridian. Anyorte desldrg a=mnwdaticm for dlesbIfflea MAW to docurrmb errd/ar hearings, 00-0 awned ft City C10Ws 011100 at 8884433 at least 48 hours pew to gee WA ft mestsV. Total Paces Scanned: 2 Total Panay rnnfirmarl • Oft No. Job Remote Station Start Time Duration Pages Line Mode Job Type Results 001 507 3810160 02:29:37 p.m. 09-12-2008 00:01:56 2/2 1 EC HS CP9600 002 507 8989551 02:29:37 p.m. 09-12-2008 00:00:30 2/2 1 EC HS CP19200 003 507 2088848723 02:29:37 p.m. 09-12-2008 00:00:23 2/2 1 EC HS CP28800 004 507 8886854 02:29:37 p.m. 09-12-2008 00:00:25 2/2 1 EC HS CP31200 005 507 2088985501 02:29:37 p.m. 09-12-2008 00:00:33 2/2 11 EC HS CP31200 006 507 8467366 02:29:37 p.m.09-12-2008 00:00:23 212 1 EC HS CP28800 007 507 18950390 02:29:37 p.n 09-12-2008 00:00:22 2/2 11 EC HS CP31200 Date/Time 09-12-2008 Local ID 1 2088884218 Local ID 2 Broadcast Report 02:55:41 p.m. Transmit Header Text City of Meridian Idaho Local Name 1 Line 1 Local Name 2 Line 2 No. Job I Remote Station StartTlme Duration Pages Line Mode Job Type Results 008 507 208 888 2682 02:29:37 p.m. 09-12-2008 00:00:24 2/2 1 EC HS CP31200 009 507 8840745 02:29:37 p.m. 09-12-2008 00:00:00 012 1 -- HS FA 010 507 2083876393 02:29:37 p.m. 09-12-2008 00:00:23 2/2 1 EC HS CP26400 011 507 208 2877959 02:29:37 p.m. 09-12-2008 00:01:04 212 1 EC HS CP14400 012 507 8885052 02:29:37 p.m. 09-12-2008 00:00:22 2/2 1 EC HS CP31200 013 507 8886573 02:29:37 p.m. 09-12-2008 00:01:52 2/2 1 EC HS CP9600 014 507 8881983 02:29:37 p.m. 09-12-2008 00:00:37 212 1 EC HS CP24000 015 507 2083776449 02:29:37 p.m. 09-12-2008 00:00:46 212 1 EC HS CP14400 016 507 4679562 02:29:37 p.m. 09-12-2008 00:00:23 2/2 1 EC HS CP28800 017 507 8886700 02:29:37 p.m. 09-12-2008 00:00:00 0/2 1 -- HS FA 018 507 8884022 02:29:37 p.m. 09-12-2008 00:01:25 212 1 EC HS CP14400 019 507 3886924 02:29:37 p.m. 09-12-2008 00:00:47 212 1 EC HS CP14400 020 507 8841159 02:29:37 p.m. 09-12-2008 00:00:24 2/2 1 EC HS CP28000 021 507 8840744 02:29:37 p.m. 09-12-2008 00:00:24 212 1 EC HS CP26400 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC: Error Correct N AGENDA NAME BACK TABLE FOR P & Z OR CIC DOOR OF CHAMBERS CLERKS STATION CITY COUNCIL SEATS CLERKS WALL CALENDAR REPOST IN LOBBY REFAX WEBSITE WEBLINK E-MAIL N REVISED (YESAVO) REVISED DATE: Initial: . Date: Time: w E IDIAN.- Tuesday September 16, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd w Revised 9-16-08 City Council Special Meeting Workshop Agenda City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Professional Services Agreement with A. Filip Vogelpohl for City Hall Public Art Submitted by Legal Dept. Proposal B Silverstone Corporate Plaza Water Main Submitted by Public Works Dept. Easement C Contract with Berry Electric for Streetlight Submitted by Public Works Dept. Maintenance Award of Bid and Authorization to Enter into Contract with Hess Construction for D. Old Town Streetscape Reconstruction Submitted by Purchasing Dept. with a not to exceed amount of $38,575.00 E Environmental Assessment for CDBG Submitted by Planning Project Site Ratification of MOU Regarding Sanitary F. Sewer Lift Station at Whitestone Submitted by Legal Subdivision 4 COMMUNITY ITEMS/PRESENTATIONS A. Update from Petra on New City Hall Petra, Inc. Building B. Community Liaison Update Will Berg - Mayor's Office C. Ada County Paramedics Update Ron Anderson - Fire Dept. Interagency Agreement Between the Ada County Highway District, City of Meridian, D. and Meridian Development Corporation Matthew Ellsworth - Planning Dept. for Street and Landscaping Improvements to Meridian Split Corridor E Art in Public Spaces Selection Committee David Stolhand - Meridian Arts Recommendation on Art for City Hall Commissioner 5 DEPARTMENT REPORTS A. Discussion on Downtown Streetscape Steve Siddoway - Parks Dept. Project Jim Jewett B. Discussion on Overland Road Realignment Thomas Bary - Public Works C Update on Meridian Heights/Kentucky Ridge and Leisure Lane Subdivisions D. Rate Update on Sewer/Water Thomas Barry - Public Works Dept. Robert Simison - Mayor's Office Room Reservation Policy and E. Accompanying Fee in New City Hall Bill Nary - Legal/HR F. Update on City -Initiated Annexation of C.Caleb Hood - Planning Dept. Properties Matthew Ellsworth - Planning Dept. G. E. 3rd Street Extension & Alignment Study Matthew Ellsworth - Planning Dept. H. Split Corridor Phase 2 Design Update Matthew Ellsworth - Planning Dept. 1. Discussion of City Council ACHD Joint Meeting Topics for October 6th Meeting Discussion of City's Transportation I Request List for ACHD for Use in FYWP Matthew Ellsworth - Planning Dept. Update Reconsider SWAC Recommendation on K. Playground Equipment at Compass Bill Nary - Legal Dept. Public Charter School 6 CITY ORDINANCE/POLICY REVIEW A. No Smoking Policy Bill Nary - Legal Dept. r Tuesday September 16, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd Revised 9-16-08 City Council Special Meeting Workshop Agenda City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Professional Services Agreement with A. Filip Vogelpohl for City Hall Public Art Submitted by Legal Dept. Proposal B Siiverstone Corporate Plaza Water Main Submitted by Public Works Dept. Easement C. Contract with Berry Electric for Streetlight Submitted by Public Works Dept. Maintenance Award of Bid and Authorization to Enter into Contract with Hess Construction for D. Old Town Streetscape Reconstruction Submitted by Purchasing Dept. with a not to exceed amount of $38,575.00 E. Environmental Assessment for CDBG Submitted by Planning Project Site I i Ratification of MOU Regarding Sanitary F. Sewer Lift Station at Whitestone Submitted by Legal Subdivision 4 COMMUNITY ITEMS/PRESENTATIONS A. Update from Petra on New City Hall Petra, Inc. Building B. Community Liaison Update Will Berg - Mayor's Office C. Ada County Paramedics Update Ron Anderson - Fire Dept. Interagency Agreement Between the Ada County Highway District, City of Meridian, D. and Meridian Development Corporation Matthew Ellsworth - Planning Dept. for Street and Landscaping Improvements to Meridian Split Corridor E. Art in Public Spaces Selection Committee David Stolhand - Meridian Arts Recommendation on Art for City Hall Commissioner 5 DEPARTMENT REPORTS A Discussion on Downtown Streetscape Steve Siddoway - Parks Dept. Project Jim Jewett B. Discussion on Overland Road Realignment Thomas Bary - Public Works C. Update on Meridian Heights/Kentucky Ridge and Leisure Lane Subdivisions D. Rate Update on Sewer/Water Thomas Barry - Public Works Dept. Robert Simison - Mayor's Office Room Reservation Policy and E. Accompanying Fee in New City Hall Bill Nary - Legal/HR •• 0• F. Update on City -Initiated Annexation of C.Caleb Hood - Planning Dept. Properties Matthew Ellsworth - Planning Dept. G. E. 3rd Street Extension & Alignment Study H. Split Corridor Phase 2 Design Update Matthew Ellsworth - Planning Dept. Matthew Ellsworth - Planning Dept. 1. Discussion of City Council ACHD Joint Meeting Topics for October 6th Meeting Discussion of City's Transportation J. Request List for ACHD for Use in FYWP Matthew Ellsworth - Planning Dept. Update Reconsider SWAC Recommendation on K. Playground Equipment at Compass Bill Nary - Legal Dept. Public Charter School CITY ORDINANCE/POLICY REVIEW A. No Smoking Policy Bill Nary - Legal Dept. Date/Time Local ID 1 Local ID 2 Broadcast Report 09-16-2008 09:39:37 a.m. Transmit Header Text City of Meridian Idaho 2088884218 Local Name 1 Line 1 Local Name 2 Line 2 This document: Failed (reduced sample and details below) Document size: 8.5"x11 " Y, Pte e %s%C NAic'e—, TT)RYN1t !, Ravteed e-tt IDAHO City Council Tuesday Special Meeting September 16, 2008 Workshop Agenda @ 6.00 P.M. City Counen Chambers 33 East Waho Avenoe, 6Aerhifeo. Idaho D" Zarernba Srad H Charlie Rountree KeM Bird l+AW Tanney de Weerd Item Agenda tem Presenter 1 ROLL CALL. ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Professional 06rvioes Agreement vttr A Fojp Vogelpohl for Coy Hall Pubtfc Art SuWr tfed by L09W Dep. Proposal 58v®ndo� Corporate Ph= Water lNalrt Sutunttted bl' Pubt Works Dept Easement �{ C. Contract wlih Barry Electric for St ve ftht Submvad by Pubfk Works Dept. j Maintenance) Award of 81d and Authorization to Enter Into Conbaot wtth Hess Construdton for D. Oki Town Streefscape ReWftb-ft SubmMad by Purchasing 066 wM a not to exceed amount of $88,676.00 t . FnWronaa"tel Assessment for CDBG Submlfled by Planning Project Site I oiar rages xannnu . J No. Job Remote Station ...«.. _y_ __........__ Start Time Duration Pages Line Mode Job Type Results 001 514 3810160 08:54:58 a.m. 09-16-2008 0000:00 013 1 G3 HS FA 002 514 8989551 08: 54: 58 a.m. 09-16-2008 00:00:32 313 1 EC HS CP21600 003 514 2088848723 08:54:58 a.m. 09-16-2008 00:00:25 313 1 EC HS CP28800 004 8886854 08:54:58 a.m. 09-16-2008 00:00:25 313 1 EC HS CP31200 005 f514 514 2088985501 08:54:58 a.m. 09-16-2008 00:00:43 3/3 1 EC HS 1028800 006 514 8467366 08:54:58 a.m. 09-16-2008 00:00:26 313 1 EC IHS CP28800 007 514 8950390 08: 54:58 a.m. 09-16-2008 00:00:25 313 7 EC HS CP31200 Date/Time Local ID 1 Local ID 2 Broadcast Report 09-16-2008 09:39:47 a.m. Transmit Header Text City of Meridian Idaho 2088884218 Local Name 1 Line 1 Local Name 2 Line 2 No, Job Remote Station Start Time Duration Pages Line Mode Job Type Results 008 514 208888 2682 08:54:58 a.m. 09-16-2008 00:00:25 3/3 1 EC HS CP33600 009 514 8840745 08:54:58 a.m. 09-16-2008 00:00:26 3/3 1 EC HS CP14400 010 514 2083876393 08:54:58 a.m. 09-16-2008 00:00:51 3/3 1 EC HS CP14400 011 514 208 287 7959 08:54:58 a.m. 09-16-2008 00:01:00 3/3 1 EC HS CP14400 012 514 8885052 08:54:58 a.m. 09-16-2008 00:00:25 3/3 1 EC HS CP 00 013 514 8886573 08:54:58 a.m. 09-16-2008 00:0213 3!3 1 EC HS 60 CP9600 014 514 8881983 08:54:58 a.m. 09-16-2008 00:00:27 3/3 1 EC HS CP26400 015 514 4679562 08:54:58 a.m. 09-16-2008 00:00:26 3/3 1 EC HS CP28800 016 514 8886700 08:54:58 a.m. 09-16-2008 00:00:00 013 1 -- HS FA 017 514 8884022 08: 54:58 a.m. 09-16-2008 00:05:56 213 1 G3 HS FA14400 018 514 3886924 08:54:58 a.m. 09-16-2008 00:00:51 313 1 EC HS CP14400 019 514 8841159 08:54:58 a.m. 09-16-2008 00:00:27 3/3 1 EC HS CP28800 020 514 8840744 08:54:58 a.m. 09-16-2008 00:00:28 3/3 11 EC HS CP26400 021 514 2083776449 08:54:58 a.m. 09-16-2008 00:00:51 313 1 EC HS CP14400 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC: Error Correct N � IDIAN P77 H Com) NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL Mayor-rammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, September 16, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Professional Services Agreement with Filip Vogelpohl for City Hall Public Art Proposal - Silverstone Corporate Plaza Water Main Easement Contract with Berry Electric for Streetlight Maintenance Award of Bid and Authorization to Enter into Contract with (name) for Old Town Streetscape Reconstruction Environmental Assessment for CDBG Project Site - Ratification of MOU Regarding Sanitary Sewer Lift Station at Whitestone Subdivision Update from Petra, Inc. on New City Hall Building Community Liaison Update Ada County Paramedics Update Interagency Agreement Between the Ada County Highway District, City of Meridian, and Meridian Development Corporation for Street and Landscaping Improvements to Meridian Split Corridor Discussion on Downtown Streetscape Project Meridian City Council Special Workshop / Meeting — September 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0• 0• Discussion on Overland Road Realignment Update on Meridian Heights/Kentucky Ridge and Leisure Lane Subdivisions Rate Update on Sewer/Water Room Reservation Policy and Accompanying Fee in New City Hall Update on City -Initiated Annexation of Properties E. 3rd Street Extension & Alignment Study Split Corridor Phase 2 Design Update Discussion of City Council ACHD Joint Meeting Topics for October 6th Meeting Discussion of City's Transportation Request List for ACHD for Use in FYWP Update Reconsider SWAC Recommendation on Playground Equipment at Compass Public Charter School No Smoking Policy The public is welcome to attend. DATED this 12th day of September, 2008. EE HOLMAN - CITY C Meridian City Council Special Workshop / Meeting — September 16, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0 Meridian City Council Special Workshop Meeting September 16, 2008 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, September16, by President Charlie Rountree. Members Present: Tammy de Weerd, David Zaremba, Keith Bird, Brad Hoaglun, and Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Will Berg, Tom Bary, Keith Watts, Matt Ellsworth, Bruce Freckleton, Scott Steckline, Kyle Radeck, Jeff Lavey, Steve Siidoway, Mark Niemeyer, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Rountree: I'm going to open the meeting for this evening, September 16th, at 6:00 o'clock. First item, roll call attendance. Item 2: Adoption of the Agenda: Rountree: And I'd like to welcome us all and all you here this evening and the next item on the agenda is the adoption of the agenda. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Let's see. No comments on the Consent Agenda. Item -- under Item 4, community items, there has been a request to move Item C to our October workshop. And there has also been a request under Item 5-B -- to move 5-13 earlier in the program. So, if we could actually put 5-13 in front of 4-A, the participants in that discussion would also like to. make it to Kuna City Council meeting. So, that would help them considerably. De Weerd: Depends on what they say. Rountree: Depends on what they are going to say. Zaremba: Yeah. You have to tell Kuna what we want you to tell Kuna. And those would be the only two changes, dropping 4-C and moving to 5-13 up to the first thing in four. With that I move that we adopt the agenda as revised. • Meridian City Council Special Meeting Shop September 16, 2008 Page 2 of 96 Bird: Second. Rountree: It's been moved and seconded. All those in favor? Unanimous. All ayes. MOTION CARRIED: AYES. Item 3: CONSENT AGENDA A. Professional Services Agreement with Filip Vogelpohl for City Hall Public Art Proposal B. Silverstone Corporate Plaza Water Main Easement C. Contract with Berry Electric for Streetlight Maintenance D. Award of Bid and Authorization to Enter into Contract with (name) for Old Town Streetscape Reconstruction E. Environmental Assessment for CDBG Project Site F. Ratification of MOU Regarding Sanitary Sewer Lift Station at Whitestone Subdivision Rountree: Next item on the agenda is the Consent Agenda. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I move we adopt the Consent Agenda as published. Hoaglun: Second. Bird: Second. Rountree: Moved and seconded to adopt the Consent Agenda. All those in favor? Unanimous. All ayes. MOTION CARRIED: ALL AYES. Meridian City Council Special Meeting Ashop September 16, 2008 Page 3 of 96 Item 5: Department Reports. B. Discussion on Overland Road Realignment. Rountree: Item 4, community items, and with the change we will have Item 5-13 first, discussion of the Overland Road realignment and is somebody going to introduce this or -- Mr. Jewett, you've got the floor, then. Jewett: Jim Jewett, 1560 Carol Street, Meridian, Idaho. For the record, I will be pro Meridian tonight. De Weerd: Thank you. Jewett: Okay. I appreciate the opportunity to come in front of you tonight to discuss the Overland realignment and how the agreement with the city, with ACRD, and me is working out. I'll give you a quick update of where we are. This is a recap of how we got to where we are today. A few years back I -- you know, I submitted South Ridge and during the submittal process the city went forward with some charrettes that determined whether the realignment of Overland Road was appropriate to fix an intersection at Ten Mile and Overland. I was called into those meetings and I found it very appropriate and agreed to be a willing participant with ACHD and the city in that realignment. Since that date we have gotten South Ridge approved with that realignment. We have got ACHD to recognize the realignment, added into their five year work CIP, so it could be a funded project in the -- for an impact fee agreement that we have since entered into with ACHD. Currently the plans are a hundred percent complete for construction. The right of way plans are within a day of being completed and sending them back to ACHD so they can finish their final acquisition for non -developer owned properties, so that the notice to proceed can go forward. The components that involve the city were the sewer and water lines that went into Overland. The sewer line was previously approved by the city and the credit agreement impact of a reimbursement agreement was entered into. The water line is the outstanding -- the last outstanding issue. With the cooperative agreement with ACHD, they have agreed to waive all of their fees associated with right of way and inspection fees having to construct that in the spirit of the cooperative agreement. Also, as long as the water line is built as part of that project there would be no right of way fees charged for that. So, what I'm asking of the Council tonight is to recognize the cooperative spirit of both the agreement between the city and myself and ACHD and waive your inspection fees for the water line. With that I would stand for any questions. Rountree: Any questions? Any comments from Public Works first? Barry: Mr. President, Madam Mayor, Members of the Council, we want to provide just a little bit of information with regard to Mr. Jewett's request. The sewer trunk line associated with the project he was just mentioning has inspection and plan approval or plan review fees on the order of $11,045.37, which were paid on September 4th of 2007. The water trunk line with the first and second review and QLPE was approved on Meridian City Council Special Meeting Shop September 16, 2008 Page 4 of 96 6/20/08 and there was an invoice on June 10th of 2008 in the amount of $9,582.35. It, too, was paid on June 25th of 2008, so -- and, then, there are some outstanding sewer and water main stubs review and inspection fees on the order of $962..40, making the total for the project thus far $21,590.19. $20,627.72 have already been paid. So, if Mr. Jewett was to have fees waived, then, there would be a significant portion of that, obviously, which would be refunded to him. I think the question for -- of the day is whether or not the Council believes that the project that Mr. Jewett is discussing with you tonight is that of a cooperative project with the city and should be treated like an ACHD project. If that is the case and the Council so determined, then, the Public Works staff would recommend treating this as we would an ACHD project and, thus, waiving the fees. So, we just need your direction and approval if that is your direction to waive fees in order to do that. So, with that we will stand for any questions. Rountree: Any questions of Mr. Jewett or Tom? Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Just so I'm clear, it's only the fee that's waived, not the inspection; right? It still gets inspected. Barry: Yes, sir. It does get inspected. Just the fees for plan review and inspection. Zaremba: Okay. Barry: Thank you. Rountree: Further comments, questions? Jewett: One point of clarification. The two previous payments that were made for the fees were, in fact, paid by the contractor, not by me. One of them I -- you know, unknown to me and that was the latter two. They were both paid by Brown Construction. So, I would be asking that we reimburse to him, not to me. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I would say that I have been enthusiastic about the realignment of Overland from the very start, participated in the same charrette where I advocated that this realignment happen and I do feel like it's a cooperative agreement between us and ACHD and the developer and contractors and everybody that's in there. I appreciate Mr. Jewett's willingness to step up and consider the realignment and realign his project around it. I -- I don't know if there is any other discussion, but I would make the motion that we approve the waiving of the inspection fees as a cooperative agreement. Meridian City Council Special Meeting Whop September 16, 2008 Page 5 of 96 Rountree: I need a second. Bird: Does that include reimbursement? Zaremba: I beg your pardon? And refund of fees that have already been paid in that relation. Bird: To Brown Construction. Zaremba: To Brown Construction. De Weerd: To the appropriate party. Zaremba: Maybe I shouldn't have made the motion. I should have let someone else do it. De Weerd: You're doing fine. Zaremba: All of those elements are included in my suggestion. De Weerd: Does staff have further coaching? Rountree: So, I have a motion to refund the fees paid and waive the remaining fees for the sewer and water installation on the Overland realignment, payment to be made to Brown Construction. Do I have a second? Rountree: i will second it to get the motion out. Rountree: Okay. Moved and seconded. Any discussion? I have a question for Jim. Our concern all along is that we get this done and we get it done before we have Ten Mile interchange in place and we get it done before we start looking at either subdividing along the interstate or on the ridge. What assurance can you give us that it's going to be done anytime soon? Jewett: Councilman Rountree, obviously, we haven't -- we haven't started phase one of the subdivision yet. The residential market is in such a state that bringing on a whole lot of residential isn't the most prudent thing. We do have some commercial sales that we are focusing on that Overland is the component that makes those work. That's why our focus has been getting those plans approved. Really, the need and the reason for this request is just to make sure that we count every penny that's out there. Banks are tight right now, we have a commitment, and we need to make sure that we stay within that commitment and this commitment from this Council will help assure that we stay on task. Right now I talked with my banker just before I came over here to make sure that the question was asked, the timing. You now, right now we are about two weeks away from issuing the letter of credit to ACHD for them to issue the notice to proceed, once Meridian City Council Special Meeting *shop September 16, 2006 Page 6 of 96 those right of way plans have been reviewed and approved and the bridge will go on, that's the first component of the construction is the bridge. It will go forth as soon as the water comes out of the canal, with, hopefully, finishing right around Thanksgiving or the first week after. We are, essentially, shut down for the winter until March 1 st and, then, ACHD let's us get in there and we still anticipate having it done by June 1 St. Hoaglun: Mr. President? Question -- I'm not sure if this is to legal counsel, to the Public Works, or maybe a fellow Council member, but I just want to be sure I understand the basis of what an ACHD project is versus a city project, that would warrant the -- the no payment of these fees or the refunding of these fees in this case. Jewett: I can try to answer that for you. When ACHD brings a project forward in the city, the city takes the utilities on themselves. The other scenarios were the developer takes the utilities on for this own project. The difference with South Ridge is South Ridge is a very large master planned community. The phase one that we have approved is way on the east end where there is already infrastructure. The Ten Mile alignment goes a whole mile to the west where we are not planning anything. So, our development is way ahead of our own need and with ACHD putting it in their five year work CIP, it would either be built by ACHD within the five years or I can build it now under an impact fee credit agreement where they pay me back through impact fees. So, all I'm doing is moving that timing up, like Councilman Rountree states, to make sure we get it done ahead of Ten Mile, instead of behind. Hoaglun: Okay. Thank you. Bird: Mr. President? Rountree: Mr. Bird. Bird: Jim, if I understood you right, in June of '09 you will be completed? Jewett: That's with the realigned section. The section that's existing will probably be built over the summer and fall of next year. The realignment's the first part that -- Bird: The realignment from Ten Mile back down to where you're going to tum off at Overland will be done by June of '09. Rountree: We are going to hold you to that. Bird: We are going to hold -- we are going to put your foot to the fire. Jewett: Our agreement with ACHD is 40 weeks, so -- Bird: Okay. Mr. President? Rountree: Mr. Bird. Meridian City Council Special Meeting wiaiTreshop 10 September 16, 2008 Page 7 of 96 Bird: I don't know if we have ever done something like this before and this is -- I hope we are not setting a precedent that we -- some Council gets turned upside down with. But I believe to get that in in a timely manner, because, hopefully, Ten Mile is going to be done and we have got Mr. Jewett's sworn testimony that it's going to be done June of '09. De Weerd: Sworn testimony. We will hold you to it. Bird: So, I can support it that way. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I would add that I believe there is an additional incentive, the -- as liaison to the fire department I know they are trying to build Fire Station Six, at least buy the property for it, and that is adjacent to the new realigned Overland section and I'm not absolutely certain, but I believe the fire department asked that in that agreement to buy, that the fire department not pay until the road is there. Jewett: That is correct. Zaremba: So, there is an additional incentive to get it done. Rountree: Madam Mayor. De Weerd: Mr. President. I guess I would also take Councilman Bird's comments to heart and ask that if this Council does vote to reimburse the fees, that the -- or the intent is confirmed and a letter is drafted by our attorney to really define what makes this project different from others, so we really aren't setting a precedent on these kind of partnerships. We have partners up in the north -- north Meridian that have done intersection improvements that we haven't reimbursed fees to and we need to be able to really delineate what the difference this project carries and the significance of the road project and the significance of the investment as well. So, maybe it is also in light of ACHD agreeing to waive their fees. Certainly if you get two agencies to agree to waive their fees maybe that is a once in a lifetime happening. So, I guess that would be my cautionary comment and just making sure that we can make -- make -- separate this from maybe similar type of projects that might come back. Bird: Mr. President? Rountree: Mr. Bird. Meridian City Council Special Meeting JoVshop September 16, 2008 Page 8 of 96 Bird: The second would like to see if the maker of the motion would agree. I'd like to see the time limit put on June '09 completion -- put in the motion or it would be revisited by the Council. Zaremba: The maker of the motion agrees. Bird: Second agrees. Rountree: Okay. Again, we have an amended motion. Any further discussion? Bary: Just so staff are clear on the motion, we are referring to the refund of $20,627.72 already paid, as well as a waiving of the $962.45 outstanding and the -- and all future assessed -- or all future plan review and inspection fees associated with this particular component, but not interior plats or any of that. Bird: That's right. Rountree: That's -correct. Bary: Okay. Thank you. De Weerd: Mr. Chair? Rountree: With the caveat of being done by June 9th or June '09 and, if not, we will revisit, depending on the outcome of the motion. Madam Mayor. De Weerd: I guess we want to also make clear that these are for fees the city collects. I don't think we can make a commitment on behalf of our building inspector or building official or anything like that. So, do want to make that statement on the record. Nary: Mr. President? Rountree: Mr. Nary. Nary: Mr. President, Madam Mayor, Members of the Council, so is your anticipation that we are going to have an agreement with Mr. Jewett and what happens in June of 109? 1 mean revisit doesn't -- that's not an enforcement tool. Are you saying in June of '09 if this isn't completed you revisit and Mr. Jewett will repay us back the 21,000 dollars that we have reimbursed him? Is that what you would like to see in an agreement? Bird: I would. Rountree: The maker of the motion is that what your intent was? Zaremba: I guess the choice would be to withhold the payment until that date or go ahead and pay him and expect to be -- get it back if it's not finished by that date. I'm -- Meridian City Council Special Meeting Ads1hop September 16, 2008 Page 9 of 96 Nary: There is certainly great incentive if you withhold to June of '09, but that's up to you. I'm just -- I think -- I just want to be clear. If we are going to have an agreement, -- we need a mechanism for enforcement and if it's just that you're going to revisit, there is really no mechanism to do anything. If you want that the agreement that Mr. Jewett is going to commit to is that he's going to return that 21,000 dollars, then, I can certainly prepare an agreement that says that. Zaremba: If the thrust is that we should pay them back soon, then, I would say there should be some kind of a sun setting clause in there that says that the waiving of the fees is no null and void if pavement is not completed by June of '09. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess in fairness to the applicant, too, it has to be circumstances under his control. You know, if there is an unforeseen circumstance, which we certainly have experienced some of those in construction projects, we would want to make sure that it -- it's quantified that if that incident was of his making, we would have the discussion on whether those funds would need to be reimbursed to the city or not in June of '09. If it could be termed something like that. Hoaglun: Mr. President? Rountree: Mr. Hoaglun. Hoaglun: I just want to comment. I agree with those comments, that these are things under his control, but at the same time if we are waiving the fees in this instance where, basically, if we had not paid them and they were waived, there would be no payment and then -- in June. So, my expectation is that they would be paid back to him and, then, in June if there was an issue, then, we can revisit that and determine the course of action at that point in time. Now, what the lever is I'm not sure, but, hopefully, he will be able to accomplish what his goal is and make that happen, so -- Rountree: Given the discussion, I would entertain a new notion that tries to wrap up all of the things that we have talked about, if the maker would like to do that. Zaremba: Let's try this -- De Weerd: You want to withdraw your motion first? Zaremba: Yes. Let me withdraw the previous motion. Bird: Second agrees. Meridian City Council Special Meeting *shop September 16, 2008 Page 10 of 96 Zaremba: Okay. Mr. President, I move that we approve the repayment of inspection fees already paid and the waiver of future inspection fees that would normally be paid for the water and sewer installation in the realigned portion of Overland Road. Payment actually to be made to Brown Construction Company. With the additional agreement between the applicant and the city -- I'm sorry. And the basis for making that waiver and refund is that this is seen to be a cooperative project that would actually be done by ACHD, except that the applicant is offering get it done sooner and, then, with the additional agreement that if the pavement is not completed on the realigned section by June, that we may reconvene and reconsider whether to continue the waiver or ask for the inspection fees back. Rountree: Do I have a second? Barry: Madam Mayor? Hoaglun: I'll second that. Rountree: Discussion? Tom. Bary: Mr. President. Mr. Zaremba, I just wanted to make sure that we were clear. Did you want only inspection fees or plan review and inspection fees for water and sewer? Zaremba: I only heard inspection fees, so I didn't realize -- did I miss something? Bary: They lumped them all together. De Weerd: It was plan review and -- Zaremba: Then, the plan review as well. Including the -- Rountree: Mr. Hoaglun. Hoaglun: Second concurs on that. Rountree: And a question for the maker of the motion. The June date was June of '09. Zaremba: June 2009. Yes. Rountree: Okay. Zaremba: That was the intent. Rountree: You have heard the motion. There has been a second. Any further discussion? Meridian City Council Special Meeting Shop September 16, 2008 Page 11 of 96 Freckleton: Mr. President, just one other point. Mr. Zaremba, you said paving is complete and I assume you meant the project would be complete to ACHD's satisfaction, whatever the plan may include, could be curb, gutter, sidewalk -- it wasn't just paving. Zaremba: Yes. I would include that in there. Where I was going was to make sure we weren't just talking about the pipe being buried. Freckleton: Right. Right. Zaremba: The road is completed to ACHD's satisfaction is a better way to put it and I would include that in the motion. Freckleton: Great. Rountree: Second concurs? Hoaglun: Yes. Freckleton: One last thing. I'm sorry. Rountree: Bruce. Freckleton: And that also included all future fees that would be charged associated with this project. Plan and inspection fees. Zaremba: As I understood the request and the intent of my motion was that it would only apply to the realigned portion of Overland. Freckleton: Correct. Zaremba: And not future fees on any other parts of the project. Freckleton: Correct. Zaremba: Is that what you -- Freckleton: Just future fees that are associated with the realignment of Overland Road, not South Ridge Subdivision. Zaremba: On the other parts of the project or even other parts of Overland. Just the realigned portion. Freckleton: Correct. Meridian City Council Special Meeting Wo�cshop September 16, 2008 Page 12 of 96 Rountree: Which you included in your motion, so -- any further discussion? All those in favor of the motion -- by roll call, Jaycee. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. Item 4: COMMUNITY ITEMS/PRESENTATIONS A. Update from Petra on New City Hall Building. Rountree: Good luck in Kuna. Next item on the agenda is the update from Petra on City Hall. Gene. Bennett: Thank you. My name is Gene Bennett. I'm with Petra, 1097 North Rosario, Meridian, Idaho. Madam Mayor, Members of City Council, you have before you the report for the 1 st of September. I will briefly review the executive summary for you. On the schedule we are racing to the finish line. Punch lists have been done. We have two weeks left to complete those punch items that are on the punch list and, then, we have two weeks to let the air blow through the building, so that it will satisfy the LEED requirement. We are still scheduled at -- for a silver LEED on the project. Budgetwise -- the budget remains as established back in December. There are no changes there. With that, the financials -- Tom is not here tonight. Financially, if you tum to section four, you can see that the financials remain the same. Percentagewise, the project buildingwise is 94 percent complete and that has sense changed in the last two weeks to we are really done at this point with the building. The plaza is about halfway completed at this point, concretewise and paverwise. We have started excavation on the new parking lot to the east to the gas station. We have submitted all of the requirements as of yesterday that ACHD has requested and so we are off and running on the east parking lot. With that I will turn it over to Jack, superintendent, for a brief review on schedule and, then, to Nick on the LEED. Thank you. Vaughan: Mr. President, Madam Mayor, Members of the Council, Mr. Bennett, Gene, pretty well completed our schedule and we are racing to the finish line. Many of you have been in the building in the last week or so, you have seen how we are progressing. It's looking pretty good. I don't really have anything to add. He gave a pretty quick overview. I would be willing to entertain anything you have on the schedule. We have got a little bit of painting left, which is, basically, stairs, which we intentionally held off, because of the amount of traffic going up and down. We are punch listing. A little bit more cabinet -- miscellaneous cabinet things to install and we are just consolidating the punch list as it's come in from all the engineers and architects and getting it out to all the trades on almost a daily basis, checking that list off and going on with the project. I will be happy to entertain any questions on the overall schedule or the site schedule or the schedule on the east parking lot. 0 Meridian City Council Special Meeting Weshop September 16, 2008 Page 13 of 96 Rountree: Any schedule questions? Staff? Okay. Last week still waiting for some indication on the parking lot and the contamination. Was there -- have we gotten that cleared and ready to move forward? Vaughan: I'm going to see if Keith has heard from our mutual -- Kurt Priebe from Terracon. I have not talked to him this week. As of last Friday. We were kind of letting that air out, because of the smell and we are also having a hard time determining whether or not we could see if there is any petroleum there, because they were laying pavement right beside us on Broadway here and that was creating some -- some problem with our testing. So, I haven't talked to Keith this week. I'm sorry, Curt -- Watts: I have. I did get a -- I got a letter from Curt last week that -- it was last week or yesterday. I think it was Friday -- that stated exactly what area needed to be removed and he had been in contact with ACHD and they have approved his plan. I did get a letter from ACHD and forwarded that onto Ted I believe this morning. I believe we are good to go with everything, as we said. Vaughan: We did receive that letter and he did come out and do a -- when we started the excavation he did a visual and he did require us to go a little bit wider than what was originally on his scope of work. We went about three feet wider and down seven feet deep -- in that seven foot depth range, because of some observations he made and the color of the soil and that was all done that day and all this material has been properly hauled off to proper disposal sites and I will follow up with him tomorrow originally on that as far as his final. He needs to come back one last time and look at that. I think he did that on Friday, I just haven't been able to confirm that yet, sir. Rountree: Thanks, Jack. Okay. Thank you. Ploetz: Mr. President, Madam Mayor, City Council, Nick Ploetz with Petra, lead AP. If you could turn to section three, it's a LEED update. We are currently projecting 36 points that we have been attempting. Not many changes in that area. Heery is on site. They have a new commissioning agent that they hired on, Ed Martin from Spokane, but a new guy from the office who will be helping, along with Martin, to get the commissioning going. I have been working pretty closely with them compiling O&M documentation through the M -E -P systems and getting training ready for you guys to take over your new project. Indoor air quality is -- we have currently started up both one and two, the roof top units, so we are returning air in the building and proper filtration has been set into place. Recycling. Turn to the next page. We are running roughly at 81 percent diversion and I don't see it changing much from there. Any questions? Rountree: Questions? Staff? Thank you. If you want to wrap up, Gene, or have you said enough? Bennett: I don't have anything else to add, but we are pushing to the end. It's been an exciting time. Thank you. Meridian City Council Special Meeting Adhop September 16, 2008 Page 14 of 96 Rountree: Very good. Watts: President, Madam Mayor, Council Members, I'd like to add also that we have sent our RFP out for the move this week as well. Thursday we will be walking all the potential contractors through all of our facilities that are moving and through City Hall and having a question and answer and we open those next Thursday. I believe it's the 25th. B. Community Liaison update — Will Berg. Rountree: Okay. Thank you. Next item on the agenda is the community liaison update. Will. Berg: Thank you, Mr. President, Madam Mayor, Members of the Council, before we leave the new building project I just want to say that Petra staff has been really great to work with. We have been pushing the punch list in the walk through in the last two weeks and it's been kind of hectic with people moving all over trying to finish up their work, but they have been great trying to get us to the building and notated. The remarks that we made and LCA has been helpful with working with that same project. So, its been unique trying to do a punch list right after somebody didn't really finish the room, but is going onto the next room because we are there. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess I understand why it's called a punch list. I think Jack has wanted to punch us after every tour he's given, because we got real wild with the blue tape. But thank you for your patience. We will assume that they all get done. Vaughan: For the record, Jaycee is not allowed in my building any longer. De Weerd: Hey, Jaycee. Rountree: Duly noted. De Weerd: Yeah. She wasn't good with the blue tape. Berg: I stole a roll of blue tape, so -- Rountree: Okay. Berg: Mr. President, Members of the Council, Madam Mayor, in front of you is a report that I -- that the Mayor and I have been working putting together that I give to her on a weekly basis of information and things that I have been doing and I know it's kind of bulky, but I want you to kind of look through it. The idea is to get you some of the Meridian City Council Special Meeting Adshop September 16, 2008 Page 15 of 96 information from some of the committees, agencies, associations that I go to. I have been charged to make sure some of the minutes and agendas get to you and in this little quarter inch booklet is all the information that I have given to the Mayor and as you can see it goes through a wide variety of different subject matters and committees and agencies. So, I want to highlight on a couple things that I have been involved with. The Pine Street School, we -- I know Councilman Bird wants to really finish this project up and I would, too, but we have kind of come to a stalemate that we have the building in place and it's functional as far as the inside, but we are working on the landscaping. I'm trying to meet with all the parties that are involved with that to see what we have left to do with the landscaping, who is going to be paying for it, or if Elroy and I are going to solicit Boy Scouts and finish the project up that way. So, I showed some pictures and, hopefully, you had maybe an opportunity to go over and look at it. It is set in a nice location, we just need to finish the outside of it. And we are looking at separate parts of phasing that into design and sprinkler system to actual landscape, flower beds, shrubs, trees, to also the picket fence and the -- I don't want to say making the playground equipment functional, but we have to make it presentable. I don't think the merry-go- round will ever go around again, but it has to be -- at least look like what it was back in the old days. There is another item that we have decided on a town hall meeting on September 29th at the new elementary school in Tuscany Lakes. I think you have a flier in your packet that talks about that. We are going to concentrate -- we have a presentation -- a presentation by the county on open space and community connectivity, as well as some upcoming projects from ACHD, so that is going to be held in their gymnasium, so kind of make yourself available if you'd like to attend that. I know I was told to keep my comments pretty brief. If you have any other things that you want to get back to me, if you can e-mail or call me or whatever. But I'm -- this is kind of the things that I do on a weekly basis. If you want to see something else different or maybe spread out, let me know how we can kind of fit all this together. I want you informed about the issues that are going on out there. Rountree: So, note that and if you have some comments for Will about the information he's provided, get with him in terms of organization and structure. The one item you did mention, the Pine Street School, I think that that would be an excellent Eagle Scout project or two or three. Yeah. That would be a fun one for them to do and I think we'd really benefit. Any other comments for Will? Zaremba: I would just comment in taking a quick glance at what you provided for us, I really appreciate this. This is great. Berg: Okay. If it's all right with the Mayor, I will try to just copy what I give to her and go through it every month, on a weekly basis, and, then, once a month we can just kind of overview the -- what the month had been and any other direction that you may have for me. Rountree: It certainly would better prepare us for questions. Berg: I'm sorry for that -- Meridian City Council Special Meeting *Shop September 16, 2008 Page 16 of 96 Rountree: That's all right. Berg: It's been a hectic one week, so -- Rountree: That's all right. Berg: And there is a lot that went on last week. De Weerd: We will give you a test next time. D. Interagency Agreement Between the Ada County Highway District, City of Meridian, and Meridian Development Corporation for Street and Landscaping Improvements to Meridian Split Corridor Rountree: Yeah. Give us a test of five minutes. Thanks, Will. Next item on the agenda, the interagency agreement between ACHD, City of Meridian, and MDC for streetlighting and landscaping. Matt. Ellsworth: Thank you, Mr. President, Members of the Council. Madam Mayor. As you know, Ada County Highway District is set to begin construction of phase one of the split corridor roadway project coming up next year in 2009. Concurrently, MDC has designed and will install landscaping to go along with that project. The item in front of you here is an interagency agreement between the highway district, MDC, and the city outlining the various roles and responsibilities of each entity as this project comes together. What it entails for the city is ongoing maintenance of whatever landscaping is installed with this project. We presented an update on this agreement to Council several months back. One member of Council raised the question of whether a warranty was included along with this agreement. ACHD staff confirmed that a one year warranty is included per standard ACHD policy and, actually, it would route through ACHD and, then, be passed along to the city on whatever landscape maintenance -- or landscape materials, excuse me, the city will assume responsibility for. Public -- excuse me. The Parks Department generated some costs estimated for the maintenance responsibilities for this landscaping and they came up with in 2009 13,698 dollars. 2010 the estimated costs are 17,703 dollars. And 2011 the estimated cost is 18,234 dollars. That kind of gives you an idea of what to expect in upcoming years and looking forward now to the next step in this process, assuming the agreement can come together. ACHD will include the interagency agreement in the bid documents that are set to go out later this month. Construction project is set to kick off in February of next year and continue on until August of next year. So, with that I would stand for any questions. Rountree: Any questions for Matt? Bird: I have none. Meridian City Council Special Meeting v shop is September 16, 2008 Page 17 of 96 Rountree: I have a question. Not for you, Matt, but for Steve in terms of -- you have gone over the agreement and you're okay with the terms and conditions? Siddoway: Mr. President, the main section that I see affecting the Parks Department is section six under maintenance, which says that the city shall be solely responsible to provide a long going and periodic maintenance and energy costs of the landscape improvements, sprinkler system, streetlights, and associated items installed during this agreement. That is my understanding that we are agreeing to do that. I just wanted to make sure that the Council had an understanding of the costs that are likely to be associated with that on an annual basis, so we requested that those numbers from Sensky, who we currently have a contract with and that's where the numbers came from, so we figure they are pretty accurate, we do intend to competitively bid them when it does come to us next year. I don't anticipate needing an amendments for this amount in the coming fiscal year, because we don't expect to receive the project to take over for maintenance until there is only one month left in the fiscal year, but I want you to anticipate an enhancement for the following year for those amounts. Rountree: Thanks, Steve. Any questions of Steve? Bird: I have none. Rountree: Mr. Nary? Nary: Yes, sir. Rountree: You have gone this agreement from a legal perspective and is it ready for action this evening? Nary: Mr. President, Members of the Council, Mr. Baird from my office was involved in the changes that were necessary from the last time you discussed it in April. I spoke with him yesterday and this morning and this is ready to go forward, so -- Rountree: Okay. Any further comments or questions? Any additional information, Matt? Ellsworth: No, sir. Rountree: I'd entertain a motion pertaining to this interagency agreement. Bird: So moved. Zaremba: Second. Rountree: That is to approve it? • Meridian City Council Special Meeting®rkshop September 16, 2008 Page 18 of 96 Bird: Approve it. Rountree: Okay. Bird: That's what you were stating, wasn't it? Rountree: No. I have a motion to approve the interagency agreement and authorize the Mayor to sign. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. E. Art in Public Spaces Selection Committee Recommendation on Art for City Hall Rountree: Next item. And this agenda item is Art In Public Spaces selection committee's recommendation for art in City Hall. David. Stolhand: Mr. President, Madam Mayor, Members of the Council, I'm just very excited to be here tonight, to be able to present for recommendation for your approval the first pieces in the Art In Public Spaces project. This is kind of a first unveiling of the work that's being done by the Meridian Arts Commission and I think I'd like a special thank you to Emily Kane from the city attorney's office for her help on this project, along with others. The mission of the Art In Public Spaces project is to make visual art part of the regular experience for those who visit Meridian City Hall. To encourage dialogue about creativity in our community among the elected officials. Community leadership. Staff and visitors to the city's government center and to provide inspiration for new ways of experiencing the arts. The artwork composing the Art In Public Spaces collection will be displayed to the public in the corridors of the newly built City Hall and the selection committee -- our goal was to procure at least three two dimensional pieces and we want to have those in place prior to the end of the fiscal year and have installed when the City Hall is ready to go. The selection committee met yesterday, September 15th, and members of that committee included Anna Canning from planning, Shelly Houston from the Mayor's office, Tere Foley, a citizen of Meridian, and also an owner of a -- previous owner of an art gallery. Julie Clemons, who is a local artist, Mary Jensen, who is a newly appointed commissioner from the Arts Commission. Walt Lingdren from Johnson Architects, Bonnie Metcalf, who is our youth representative to the Arts Commission and myself. In our committee meeting yesterday we looked at 32 total pieces from 11 different artists and of those we chose three and if I could get some help on the presentation. We could just go to -- a lot of these should be -- stop. Go back. Go back. One more. This is the first one we chose. This is called A Lost Generation. It was done by the artist Sherry Carter. It is a -- the size of this is 36 by 60, oil on canvas. Just a statement from the artist on this. As the City of Meridian continues to prosper and grow we are saying goodbye to the past generations of farmers that lived off the land. The painting A Lost Generation is a tribute our past. And I think it should be noted that Meridian City Council Special Meeting0rkshop September 16, 2008 Page 19 of 96 Sherry was awarded best of show at the 2008 Art in the Park Festival that was just held, presented by the Boise Art Museum. If we could go on to the next one. Right there. This piece is called Brook Blues. It was done by Joyce Green, who has been a resident of Meridian since 1983. Obviously, the subject matter relates directly to our water and streams in the area. This is a water color piece, size 22 by 30, and I think it was interesting as we were going through the selection yesterday that everybody on the committee saw a little bit something different in this piece and I think as folks come to City Hall I hope that they see the same thing. Okay. The third one -- we are good on the presentation. The third one is actually -- I'll pass it around. We did not have a slide of this one. This one we are calling Meridian Creamery No. 5. It was a photograph taken by Charles Hoffman. It was taken right before the old Creamery building was demolished back in 2006 and it wasn't long after he took this photo that the property was fenced off and subsequently torn down to make way for the new City Hall. One of the comments by one of the folks on the commission -- or on the selection committee said just looking at this makes me want to -- makes me want to see what's inside the building. And somebody also said that if you look at that patchwork on one of the windows -- also said that it looks like the work of her -- of her Uncle Martin, but I'm not sure what that's all about. I think somebody mentioned that the patchwork on the window kind of reminded them of some of the things that had to be done to the old Creamery building over the years just to keep that thing going, so -- that is all I have got. Rountree: Any questions? Bird: Mr. President? Rountree: Yes. Bird: What size is that now going to be? Stolhand: That is going to be -- the size of that will be framed -- our minimum specification for framing is 24 by 36. The artist states that the minimum size on that -- to fit that frame would at least be 16 by 24. And he feels that based -- yeah, he says based -- he says it was done with such quality and resolution that he doesn't have a problem or doesn't see a problem if that was to be blown up. Bird: To 16 by 20? Stolhand: Right. Bird: Okay. Rountree: Any questions? Comments? Okay. Bird: I like the choice. Rountree: Okay. Keith. Meridian City Council Special Meetinggrkshop • September 16, 2008 Page 20 of 96 Watts: Madam Mayor, Council President, Council Members, is it the direction of Mayor and Council that these all be framed alike? Have had discussions with LCA about coming up with a spec to provide the artist on framing. Rountree: I believe we have provided a specification to the artist, if I'm not mistaken. Stolhand: We are -- on our last commission meeting we were working with LCA to come up with some sort of specification that we could provide the artist when we entered into that agreement with them -- or when the city enters into that agreement with them and we kind of left that up to the architect, LCA, and I guess legal. Emily was kind of working on that part of it. Nary: Mr. President? Rountree: Mr. Nary. Nary: Mr. President, Members of the Council, the problem is -- is having the expertise to do that. I think the discussion, when I discussed it with Mrs. Kane, the discussion by the commission was -- they had two options. They could make the framing part of the presentation. The concern was -- is that it would be quite eclectic with them all being different and that may or may not -- that may have impacted the selection and so the decision by the commission was the preference would be that the framing be done after the selection, so that they would all be similar. The problem is that we only have a few frame -- frame shops in town that we could even get expertise from and so that was why the discussion was LCA has interior designers that might be more appropriate to have them prepare at least the specs of what's appropriate, because what we don't want is the artist to simply go get it framed themselves and, again, it would all look different or there is certainly no incentive to really make that a part of the presentation. So, I think that's what Keith is asking is we didn't have any authorization to, essentially, ask LCA to take on an additional task without the approval of the Council and we don't have any other way for us to come up with that. I mean I could certainly come up with it, but you may not like the result. So, I think we are wanting someone more professional that knows what they are doing and that's what I think we are looking for. Rountree: Was that your question, Keith? Watts: Yes, it is. Thanks, Bill. Rountree: Okay. Now we understand. Bird: Mr. President? Rountree: Mr. Bird. Meridian City Council Special Meeting firkshop September 16, 2008 Page 21 of 96 Bird: Every picture sometimes don't need the same color or type of frame. I mean the picture -- and I'm not an art critic by a long shot, but there is some pictures that you want a certain type color frame on and there is other pictures that you don't. You stay within a material specification, but -- man, I don't know if we want -- do you want all the same color frames? Do you want all the same color frames? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess the reason it went to the architect is because you're not going to get the same frame. Bird: That's right. De Weerd: You're going to get frames that are compatible with each other, but that complement the art. And so -- and the architect and their designers have a better eye to that -- certainly than I am, because something I Ihke thatad tnl think that was a compliment.one come in my office and call it something like shaggy sheik o Stolhand: And I think it is important to note that each one of these pieces is different. We have a photograph. We have a water color. We have canvas. And each one of those frames is going to be a little bit different. I think what we were looking for is just a recommendation to the artist that would provide something that would not be the same, but would have an esthetic feel that it would fit where that piece is going to be placed. Or conducive to being in City Hall have a -- I guess a look that's consistent. Bird: Mr. President? Rountree: Mr. Bird. Bird: I think it would be great if we let LCA -- if they have got somebody to do that, let's get it done. Rountree: Keith, comment? Watts: I know they were also lnthe public being ablefront t touch themnand Ibecause don't they were worried about, you know, know if there is a direction on that as well. Stolhand: I think with -- with certain pieces I don't think you can have glass over the top, especially on oils and that sort of thing. Over photographs, obviously, you would want to have, you know, some sort of light protection, UV ray glass, that -- so that the piece does not, you know, fade over the years. De Weerd: Whatever is appropriate. 1 • Meridian City Council Special Meebng�9orkshop September 16, 2008 Page 22 of 96 Stolhand: Yeah. Bird: Yeah. Use a true sight with just non -glare or something. Rountree: Okay. We have -- we have, I believe, two items here for action. One concur in the recommendation made by the committee and concur with moving forward with LCA on developing an appropriate framing standard that would be passed on to the artists. Do I have a motion? Bird: Mr. President? Rountree: Mr. Bird. Bird: I move that we approve the three pieces of art that the Arts Commission committee approved and that we authorize that the Art Commission and Mr. Watts to go forward with LCA pertaining to the framing of the art pieces. Rountree: I will second. Hoaglun: I will second that. Rountree: It's been moved and seconded. All those in favor? All ayes. Motion passes. MOTION CARRIED: ALL AYES. Rountree: Thank you. And thanks to the Commission, you did an excellent job and it looks like you had some tough decisions to make as well. And, hopefully, some of those other pieces will be resubmitted. Stolhand: We are hoping -- I mean in our letter to the folks that were not chosen we are requesting that they -- because I mean in certain instances it was very close. Rountree: Okay. Thank you. De Weerd: Can I submit? Rountree: Can the Mayor submit? I don't think so. Bird: Are you an artist? De Weerd: I took a really good picture this morning. Item 5: Department Reports. A. Discussion on Downtown Streetscape Project Meridian City Council Special Meeting *shop September 16, 2008 Page 23 of 96 Rountree: Next item on the agenda, Department Reports. Discussion of downtown streetscape project. Steve Siddoway. Siddoway: Thank you, Mr. President, Madam Mayor, Members of the Council. This is just a discussion item tonight to seek your counsel. We have the streetscape project that -- for the downtown trees that was approved earlier tonight. This project was originally put out for bid about a month ago. The intent was to complete it this fiscal year. There was a problem with the first bidding process and it had to be rebid. The new bids closed last Friday. Due to that second bidding process lost three weeks and its about a four week project. The funding for this project cannot be carried forward from this fiscal year to next, because it is -- those funds are operating funds. So, we have two options and either of whichnext fiscalOne is year toobring forward to you a budget spend the funds that we have amendment after the start of the Y allocated for this fiscal year, just use that as the mechanism -- sorry -- to carry forward this year's funds for that project. The second option is to let this year's funds expire. We do have funds in the next fiscal year that could be used, but I anticipate needing those funds next spring and summer to do additional downtown streetscape projects. So, the only unacceptable option to me was to do the latter, but not come and talk about it and discover next summer that we need an amendment without being deliberate about it and talking about it now. So, again, we have the funds in this fiscal year. We cannot simply carry them forward, because they are operating expenses and I just need some direction from you as to whether you would like me to come forward with an amendment to spend the funds that we currently have allocated or whether I should just spend the funds that we have allocated for next year and wait until the spring to see if we need an amendment at that time. Rountree: Recommendations? Mr. Bird. Bird: I got a question, Mr. President. Steve, we awarded that to Hess Construction, I believe? Siddoway: That's correct. Bird: The awarding of it, basically, ties that money up, doesn't it? So, it automatically carries forward? Siddoway: In talking with finance it does not. They have informed me that its -- the funds are not from the contract date, but from the date the services are delivered and the project is completed. So, we do have an option of mobilizing them and seeing how much we can get billed, which I think we would -- we could do -- Bird: You're going to -- if they mobilize up, we got two weeks. They are going to send you a bill for this month, so we are into the contract already. I don't know. I have -- Siddoway: I don't know that there is anyone here from finance to speak to it, but -- Meridian City Council Special Meeting ®rkshop September 16, 2008 Page 24 of 96 Bird: I thought once we signed it before the 1 st of October we would be fine, but maybe -- maybe this new government rules and regulations might not allow us to do it anymore. Siddoway: Well, that's what I thought as well, but I did my homework, checked with finance, and I have been told by Rita that that cannot -- we cannot do it that way, that I needed to come before you and have this conversation. Bird: Okay. If you mobilize -- excuse me, Mr. President. If you mobilize them up and they -- and I know by the 25th they are going to give you a bill if they get started right now and, then, that partial part of the money you have got now is already spent for this fiscal year. Siddoway: Sure. And, then, we could just bring an amendment for the remainder. Bird: And, then, bring an amendment -- man, I hate all these amendments when we got the money. Siddoway: I know. We have the money in this fiscal year, we just can't cant' it forward without doing an amendment. Bird: And I'm certainly for not paying it up front, so -- Siddoway: Yeah. Rountree: Well, my comment is is we have the money, we would not necessarily carry it forward, but it doesn't go away. Siddoway: Okay. Rountree: It goes to another account. So, my recommendation is to do a budget amendment and that money will reappear. Siddoway: Okay. Rountree: I mean it's an accountant's process. An accountancy thing. De Weerd: In other words, get it done. Rountree: Yeah. That's my recommendation. Siddoway: Okay. I will be back in a couple of weeks with an amendment and we will move forward that way. Meridian City Council Special Meeting Whop September 16, 2008 Page 25 of 96 Rountree: That way its up front. It's out in front, its something different for next fiscal year, even though it was planned and -- Siddoway: In this fiscal year. Rountree: -- budgeted this fiscal year, so -- Siddoway: Correct. Okay. Any other questions? Thank you. Bird: Thank you. C. Update on Meridian Heights/Kentucky Ridge and Leisure Lane Subdivisions Rountree: Thanks, Steve. Next item on the agenda -- and one I think most everybody is waiting for. Tom, you want to start this one, the update on Meridian Heights, Kentucky Ridge, and Leisure Lane Subdivision. Bary: Yes, sir. Thank you, Mr. President. Madam Mayor, Members of the Council, Tom Bary, Public Works Department. I wanted to update you on some of the latest developments concerning the Meridian Heights, Kentucky Ridge, and Leisure Lane Subdivision. As you may know, on September 8th of this month — or on the 8th of this month staff from the Public Works Department met with representatives from both Kentucky Ridge and Meridian Heights, their engineers, or engineering representatives and homeowners from the Leisure Lane Subdivision, four homeowners there, and their engineering representative. Also we had the Mayor, the city attorney, a planner, myself, a couple folks in Public Works, as well as some financial consultants at that meeting. This meeting was to really get our arms as a group around the issues of concern in both these subdivisions. Just as preliminary background for those in the audience, as well as Mr. Hoaglun, both Meridian Heights and Kentucky Ridge, as well as Leisure Lane Subdivisions have failing water and/or sewer systems or infrastructure and are under consent order from the Department of Environmental Quality to remedy their failing system. There is about 286 homes in the Kentucky Ridge, Meridian Heights Subdivision. That subdivision is not annexed, so they are not in the city. There is about 11 homes in Leisure Lane Subdivision, which is annexed, but does not have water or sewer services. The total improvement costs for Meridian Heights and Kentucky Ridge to bring their systems up to city standards so the city can take on the infrastructure is on the order of 3.2 million dollars and for Leisure Lane it's on the order of about 300,000 dollars. Initially Public Works staff thought that a community infrastructure district might be a viable option for both Meridian Heights and Kentucky Ridge, as well as the Leisure Lane Subdivision. However, based on our discussions with the representative from the financial firm that were present and other engineers and our research, we determined that, really, a CID is not going to work for the Leisure Lane Subdivision. So, what we wanted to do is give you at least a brief update on the courses of action that both of these subdivision representative groups are moving toward. In Meridian Heights and Kentucky Ridge, since these are adjoining -- adjoining subdivisions and share a Meridian City Council Special Meeting shop September 16, 2008 Page 26 of 96 common water and sewer system, they are moving together and what they are being asked to do is refine their financials and immediately begin discussions with their community, as has been urged at several different points along the way, to talk with their -- their neighborhood representatives to discuss annexation. Really, the city, as we have talked with them before, is not in a position to even begin to discuss the formation of a CID, because that CID formation would be -- would require, of course, City Council action and since they are not in the city, of course, we have no jurisdiction there. So, that is a major stumbling block at the moment is annexation and they need to make a determine as to what they would like to do as it relates to annexation. My understanding from the representative of the -- of the association there that they were planning to have meetings with various members of their community to talk about annexation. I haven't heard an update since. However, we are supposed to get information from them. We ask to have an update sometime in early October from that group, at least so we can continue discussions and help them to the best degree that we can as it relates to their current situation. I want to divert most of the time and attention this evening to Leisure Lane, because we had thought originally that we could develop a CID with Kentucky Ridge and Meridian Heights and, then, bring in or open up the district to incorporate or include the Leisure Lane Subdivision and because that no longer seems the case, we need to talk about another option for the Leisure Lane Subdivision and the option that keeps coming back before us is the formation of an LID or a Local Improvement District. I wanted to give you a -- I want to frame the concerns here, maybe in dollars and cents for you, because the Leisure Lane problem is a difficult challenge, because we have so few residents in a community that has both a water -- that lack both water and sewer infrastructure and so the burden, although financially less, is distributed over a much, much smaller group and, therefore, the costs are significant. Just as a reference point, the Meridian Heights and Kentucky Ridge Subdivision have, as I mentioned, about 3.2 million dollars infrastructure improvements that need to be done. We have been talking about the formation of a CID and what that might run and when you take into consideration cost to develop the CID, as well as to put together the various bond reserve and issuance of the bond and all the other fees associated with the bond, we are talking on the order of about 1.1 to 1.2 million above the infrastructure improvement costs to the actual community and that's significant. Now, I have talked with a couple financial consultants as it relates to LIDs and issuances of bonds and those kinds of things and they are saying pretty much the same thing, that we are looking anywhere between around 13 to 18 percent in order to go about the issuance of a bond for -- on top of whatever the infrastructure cost is. So, in the case here of the Leisure Lane Subdivision, if you do the math back to the envelope here real quick we are looking at taking an improvement cost of 300,000 dollars for 11 homeowners and tacking on another close to 50,000 dollars or so just to issue a bond that would help them attain the financing necessary to bring about the improvements to their community. That is based, you know, as a rough number about 16 to 17 percent for bond issuance. Again, including reserve amounts, issuance of the bond, bond ratings and all those kinds of things. To put that in perspective, when we looked at the financials for Meridian Heights and Kentucky Ridge -- I'll boil it down really quickly -- we are talking about, essentially, an assessment value per lot -- and, again, there is 286 of these in those subdivisions -- of around 15,000 to 15,500. If you take that over a -- a 30 Meridian City Council Special Meeting shop September 16, 2008 Page 27 of 96 year time period at seven and a half percent, you're looking at an annual payment for a lot of 1,300 dollars or a monthly total payment of about 108 dollars to the Meridian Heights, Kentucky Ridge Subdivision folks. Now, that's for issuance of the bond and the cost to obtain the bond, as well as all the money that that bond gives them to make the improvements to their subdivision. By the same token, if you look at Leisure Lane, if -- and its ironic that it comes out to somewhat similar numbers, but, essentially, if you take the 300,000 dollars and you add on a 16 percent factor bond issuance, you're looking at about 350,000 dollars, over a 30 year period -- I didn't do the total assessment per lot, but the monthly assessment for each homeowner would be on the order of about 88 dollars per month for 30 years. If you shorten that time horizon to 20 years, then, you're looking at 132 dollars or a difference of 45 dollars a month for a different time horizon. And the reason I throw these numbers out is because these are big dollars to the number of folks that we have in this community and with 11 folks you're now going to have to bear a burden of about 350,000 dollars to bring their water and sewer systems up to par. They are annexed, so they are members of our community. I wanted to discuss with you what the Council's thoughts were as it related to moving towards an LID and with those options, if we were to move towards an LID, to talk about the roll of the city in that LID. Certainly, we are aware of the requirement for formation, the public hearings, and the notices and all of those things that go along with the development of a CID. There are a couple -- or, excuse me, an LID. There are a couple options here available now that we see for the Leisure Lane folks. One of those options is for those folks to come together as a community and form some sort of entity that, then, goes, as an entity, out and tries to procure private financing for their improvements. Those -- that may be tough to come by now in this economic climate. It may be very very difficult for them to prove any meaningful equity that they can use to leverage the acquisition of bonds or to even acquire bonds of any interest payment or any interest, rather, that would be even viable for those folks. Another way for them to do it is to, essentially, just -- each one of them goes on their own and in good faith goes and gets home equity lines of credit or whatever else and privately finances their portion that they all agree to in advance and it's contingent upon each of them procuring 11 different financing vehicles to do that and they pool their money and they come together as a community and go ahead and develop their infrastructure. A third one is to develop an LID and we could -- we could develop a traditional LID, which is where the city, either on its own -- the Council can on its own or with the petition of the 60 percent vote from the community members, petition to form an LID and, then, go through the process of an LID, which we have to go through in either event. if you were to form an LID, then, the -- then, you could take that through two different paths. One is you could finance the LID traditionally, as I mentioned, through the issuance of bonds, which adds another 50 or so thousand, you know, plus or minus, five thousand -- are we not really sure, because we haven't really crunched the numbers on those as of yet, but you're looking on the order of probably around 350,000 dollars for those folks over a 20 or 30 year bonding period. Another option, however, is for the city to consider becoming the financier for the -- you know, to, essentially, instead of going after a bond, for the city to, essentially, use its reserves to go ahead and finance the improvements to the community, saving them on the order of around 50 or so thousand dollars, not necessarily saving them all of that money, because certainly we would want to recoup Meridian City Council Special Meetingloricshop September 16, 2008 Page 28 of 96 our costs as it related to administration and interest and those kinds of things over a period of time. But those are, essentially, the various options that we have come to -- at this point in time two of them private financing, two of them LID -type of financing, along with the city being a financier and the other being a traditional bond issue. The security, of course, is going to be the property owners, the property themselves. If we form the LID I have been informed that, essentially, after taxes, which is primary on the -- as a guarantee LID or the lien for an LID would be secondary. So, it comes even before the first mortgage on their home, so there are -- there is some assurance as it relates -- or security, rather, as it relates to that, but, obviously, some concerns are, you know, if you don't have payment by these folks, if they default, you know, what happens particularly if the city is taking on the financing role here, there is certainly a lot of risk and exposure in doing some of that, but at least those are the four options that we have come back with at this point in time and just wanted to get your thoughts and input and provide any additional information that we might be able to at this point in time. Rountree: Questions for Tom? Bird: Not at this time. De Weerd: Yeah. Can you give us a reader's digest of what you just said? Bary: Yes, ma'am. De Weerd: Do we have any of these numbers in writing, Tom? Barry: We don't. De Weerd: Up to one, two, three and four? Bary: No. We -- well, no, not really available, is probably the best answer for you. De Weerd: You just gave us a lot of numbers and, you know, I didn't see anyone writing them down. Zaremba: I remember at least three of them. Nary: Dean was writing them down. Barry: There is, really, two numbers for Leisure Lane. That's what we are talking about right now, the Leisure Lane Subdivision. Because the Kentucky Ridge and Meridian Heights folks, they have got some work to do on the whole annexation question mark and we can't even entertain that until they are part of the city and we can -- then, we can talk about whether we want to do a CID or not. But as it relates to Leisure Lane, there is four options and there is two numbers to consider. De Weerd: Why don't you just tell us the one you prefer. What do you recommend? 10 Meridian City Council Special MeetingRorkshop September 16, 2008 Page 29 of 96 Barry: I'm recommending the formation of an LID and the question now before the Council is do you -- do you do an LID with the city being the financier or do you do an LID where you want to go through traditional bond issuing. The bond issuance has me a little bit concerned, because it's going to be tough for those guys to get a bond of 300,000 dollars for the homes that they are in with this economic climate and create the situation where it could maybe be quite impossible for them to do that. I don't know. I'm not in the bonding, you know, business. So, I would like maybe for Carter Froelich and his team to maybe give you some additional background as it relates to issuance of small bonds and the cost associated with those, as well as the likelihood of this community procuring a bond of that amount. Carter, if you don't mind, maybe you could help address -- De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, first, does legal have any kind of summary on a preferred financing route on these LIDs, city or a bonding agency? Nary: Madam Mayor, Members of the Council, you know, I couldn't give you a direct answer on that tonight. I think we would need to look at what the risks are to the city. I mean there is, obviously, a different concern. If the city were the financier of this -- of this improvement -- at the end of the day, really, the issue becomes more in the collection of that and that would be our concern and I don't have enough information tonight to be able to give you an assessment or a recommendation on that. There are more safeguards in the LID statute for the city than if we were the direct financier of these improvements and so my initial reaction is the LID is probably safer to use the bonding method that the statute sets up, rather than the city to finance it up front. But that's just my quick read of the statute. So, I'd like some time to at least ponder that and be able to give you a better assessment than simply my initial thought, so -- Rountree: Tom, with respect to the numbers, that's just a construction cost and a financing cost. Can the LID or whatever structure is set up, include the hook-up fee costs? Bary: Yes, sir, it can. Rountree: And is that cost in that 300,000? Barry: Yes, sir, it is. Rountree: Okay. Barry: The hook-up fees are all included. Meridian City Council Special Meeting shop September 16, 2008 Page 30 of 96 Rountree: Okay. Barry: The infrastructure costs, improvement costs, are all included, and the financing cost is that 50,000 dollars in this case that we are talking about. So, 300 covers everything including hook-up fees, all of that stuff, that we would require anybody to pay in order to come into the city by the capacity of our system. Rountree: Same situation with the Kentucky Ridge and Meridian Heights? Barry: Yes, sir. Rountree: Okay. Barry: Exactly the same. Rountree: Thank you. You have the floor. Thanks for your patience. Barry: I just had one other point. And maybe, Carter, you could speak to this, too. My understanding is that it's possible that even after the LID is formed that the city could finance and have protection under the statute, even though it's self -- even though it financed the LID, but it would still have all the rights and privileges of a formal LID if it went through that process; is that correct? Froelich: And I might have to defer to Victor on that one. Barry: Okay. Froelich: As he is the legal mind here. But, Mr. President, Madam Mayor, Members of the Council, Carter Froelich, with the Development Planning & Financing Group. To respond to Tom's question to me about the LID, it may be challenging to issue an LID bond in the. amount of 350,000 dollars. Why? Weil, first of all, you have to get an underwriter to be interested to go after a 350,000 dollar bond, which -- I mean it's the same amount of work for them and the reward for them is not very much vis-a-vis that we are -- if they could be spending their time on a 35 million dollar bond. So, that's going to be one of the challenges. Not being an underwriter, I can't speak to that directly, but my experience would lead me to believe that that could be a challenge, so -- and it may be something -- if the city has a relationship with an underwriter who you have done other types of financing with, that might be something you could ask them to do as a favor to put them in the good graces of the city for -- it's just an idea. And so, anyway, that's my response to that specific question and I can stand for any other questions you may have. Or Victor may also address questions related to the legal aspects and security aspects of the LID. Rountree: If Victor has a response to the question Tom posed about our security if we did the financing. If you would come up to the podium and give us your name and -- Meridian City Council Special Meeting *shop September 16, 2008 Page 31 of 96 De Weerd: We will put you on the spot on the record. Rountree: You will be on the record. 11 Vallagus: Good evening., Victor Vallagus. I'm going to have to side with what Mr. Nary said. I don't know the answer to that. A lot of the LIDs I have done -- have done them in sewer districts and usually we do bonds. So, I'm not sure what the answer would be. If I had a code book I would probably be able to give you a better answer, but I don't. Thank you. Rountree: Thank you. Now, it seems to me we are kind of angling towards an LID. The other option is private financing and homeowners doing it themselves and I think we have a bunch of homeowners here this evening and though this isn't set up to take testimony, I'd like to get a sense of what you're thinking and -- I guess what I'm thinking is that if an LID is a way to go, I'm not opposed to that and I certainly would like to explore the option of the city doing the financing with our reserve account, because I -- our meager reserve might be able to handle that much, but not much more. But if the homeowners want to take it on themselves, I don't want to get in their way, so -- De Weerd: Mr. President? Zaremba: Mr. President. Rountree: Madam Mayor. De Weerd: I guess my suggestion is -- or even my thoughts are the homeowners are in the same predicament we are, not knowing all the information. It would be helpful to maybe have a pros and cons evaluation that maybe Mr. Nary can work with Mr. Mason with AIC, who seems to -- he's done a couple of workshops on this and has a good grasp of the different types of LIDs and what the risk would be to the city and what some of it would mean to the homeowners as well. And maybe they are more sophisticated in this than we are at this point, because they have been living it, trying to find out what their options are. So, is there a spokesperson for the homeowners that might know more than we do? Rountree: Okay. I guess my point is if you want to take it on yourself, then, we will step back and we appreciate it, but -- Zaremba: Before he starts can I ask a question? Rountree: Mr. Zaremba. Zaremba: Maybe be illuminating and something I didn't quite understand and I don't know if Mr. Barry knows this answer or not, but in options that you proposed, if they were to choose to do a self financing, such as a second mortgage on the homes or, you Meridian City Council Special Meeting *shop September 16, 2008 Page 32 of 96 know, home equity financing or however they did it by themselves, they would avoid that additional 16 percent charge for the bond; is that correct? There would be no bond. Bary: Correct. There would be no bond and there would be a different set of financing rules. It would be just as if you went to get a home equity line of credit or -- I wouldn't -- I don't know what they would do, but, essentially, the cost conceivably would be significantly less. Maybe just closing costs for whatever security they were to obtain, which is, you know, generally on the order of two to five thousand dollars. I can't really comment on -- on that, so -- but if you got 11 homeowners going after individual financing and it costs 2,000 for each one to get separate financing, you're already up to 22,000 dollars, conceivably. So, I don't know that -- you know, if you do five, I don't know that -- you know, you're up to 55,000 dollars. So, it's hard to say, Mr. Zaremba, what the difference would be and it's hard to say what people have as far as equity in their homes they could even show that there was any kind of security there to obtain any kind of secondary mortgage, if they didn't already have a secondary mortgage, so -- Mr. President, if I may, one other thing that's important to note about an LID. Whether the city chooses to finance it or whether we go through a bonding agency to issue a bond and capture the financing necessary, the LID process can be long, it can be arduous, as you may well know, and it really requires every single property owner to accept their inclusion into the LID in order for it to be successful. In talking with a couple of folks who have done this more, certainly, than we have, that process can take anywhere from a minimum of -- I have heard it a minimum of about three to four months to a maximum of five years, depending upon, you know, how many folks you have involved, if they are going to hold out, if -- you know, it really -- you know, we are kind of back to the case where we had in Kentucky Ridge and Meridian Heights where we need every single person to agree, you know, to the course of action in order for it to be successful. So, there is -- there is some risk there. I also wanted to point one other thing out and that is, you know, we had a representative from the Department of Environmental Quality, who -- who was asked to make an opinion about the circumstances at both Kentucky Ridge and Meridian Heights and, of course, Leisure Lane, and we took delivery of this letter, I apologize, on Friday afternoon, so it didn't end up in your boxes. I'd like to distribute it to you now. Essentially -- I will be very brief in the assessment of Leisure Lane. Of course, here their well is contaminated with uranium and the driver of the situation is that contamination in the well and this has been classified by the Department of Environmental Quality as a serious health threat as associated with their contamination. In the case of Meridian Heights and Kentucky Ridge, it's a little bit more significant. The Department of Environmental Quality has made the assessment that, essentially, that -- at least as it relates to the wastewater threat that it is an impending public health emergency, likely to have it's consequences in the spring of 2009 and that, of course, their water system as well is contaminated with uranium and that that also poses a serious public health concern. So, I just wanted to make sure you had all of that information. We were trying to get that to you in advance, but this is just another one of those pieces to the puzzle. Nary: Madam Mayor -- Mr. President. Meridian City Council Special Meetingerkshop September 16, 2008 Page 33 of 96 Rountree: Mr. Nary. Nary: Mr. President, Madam Mayor, Members of the Council, I think -- I guess in talking with the Leisure Lane folks I don't anticipate -- and I reserve the right to be a hundred percent wrong, but I don't anticipate that they are really going to have an issue of their consent. I think the LID statute does give you -- an individual person -- I mean it requires a percentage, that's the petition, and the Council can accept that, and you can, essentially, opt out of the district and opt to not have the improvement done and there is a mechanism to do that in the statute. So, I don't think anybody would do that in this small of group, because there really isn't any logic to them. They have no other alternative for long term services. Their issue, predominately, is going to be over the financing structure. We discussed it with these -- with these homeowners. Their concerns were they have a private roadway and we don't normally use the private roadway for these types of improvements. There may be a long term value to it being a public roadway, but that will impact them even more. That may or may -- those types of conditions may be problematic to them. So, that may be where some of the discussion around this project would be. At the end of the day, though, you're still looking at a 350 to 400 thousand dollar cost that's going to be divided by 11 people -- or 11 homeowners. So, it's a fairly significant amount of assessment on those properties and I -- again, I don't -- I'm not in the bond business, we would hire bond counsel, likely, if we are going to do this, but I would agree with Mr. Froelich that that's a pretty small bond, in my experience, to go out and get. I mean we may do a lot of work and have a very difficult time in financing this project and I don't have an answer for that. I guess our fall back with them would be to reassess with this Council on whether or not to fund it out of the city and, again, the risks are greater, because now the city is the collecting agency, the city is the one that is on the hook for these potential forfeitures and one of the things I talked with Mr. Barry after our meeting with the property owners is it's not clear to me, because I don't think we just had this level of discussion, but it wasn't clear to me that each of those property owners recognize that their home is the security for this note and that's a fairly significant second mortgage for some folks and that may or may not be, again, within the values of these properties. I just don't know. I have no idea what these properties would assess at. They are fairly large parcels, but, again, I don't know what their -- what mortgage they already have and if they have seconds and if they have other things on them, I don't know. So, I think there is some work to be done. I think all we have done, really, honestly, in the Leisure Lane at this point from their perspective is really get at least some round numbers as to what the cost of improvements would be, but could we financially and mechanically make this work, I don't think we have had that level of discussion and we probably need to have that done. I think Mr. Barry indicated in his memo the folks there are believing they need to get some work done and they need to come back in front of you in two months. We can have some of that more real serious discussions about costs and risks, as well as to meet the Mayor's need of really assessing this LID and how this could work for the city and what the risks to the city are for this type of financing, whether it's through the LID process or on our own. Does that seem -- make sense, Mr. Barry, from our discussions with them? Meridian City Council Special Meeting 11shop September 16, 2008 Page 34 of 96 Barry: Yes, sir, Mr. Nary. Nary: Okay. Barry: I think what we are after, again, this evening is just to report back to the Council and say the CID doesn't appear to be the financing vehicle we thought it would be as it related to helping the Leisure Lane folks out. It looks like an LID is where we need to go. The question is do we want to -- do we want to finance it with city funds or do we want to finance it with a bond and we would like, essentially, Council's blessing to go and investigate those options, but before we invest staffs time and resources into doing that, we'd like to know that that's a direction you'd like us to look into. Alternatively, we can -- we can, you know, just put it back to the homeowners and tell them that they need to finance it privately. So, thus, the crossroads we are at, you know, to move forward. Rountree: I guess I'd still -- how many folks are from Leisure Lane out in the audience tonight? So, Leisure Lane's apparently not an issue tonight. But it is an issue. I guess my comment to your comment, Tom, is that I think we have a couple options and not just LID. We have the option of the homeowners coming together as a group of 11 and seeking some kind of private financing and for that kind of money I think they could probably do it and save them a whole bunch of money and time. I am, however, willing to entertain pursuing an LID, but only after we have got an indication from the homeowners group that that's -- that's where they want to go. I mean if they are -- they are not here tonight, apparently they are doing something else. They have either got it figured out or they are going to wait until we figure it out, but I think we need their input. De Weerd: Mr. President? Rountree: What do they want to do. And I think the next step is to get back with that group individually and find out what sense they have as a community and get them organized and find out where they want to go. If they want to do it on themselves, great. If they want the city's support, then, we need to start working on the issues there. Bird: Mr. President? Rountree: Madam Mayor. De Weerd: Mr. President, I guess I believe they are not here, they were there during the discussion on the CID and the LID. There were several homeowners in attendance and I think it was determined, then, that the CID would not be an option for them and that Tom would be bringing the LID discussions here to tonight to see what the city was willing to contemplate and ask staff to discover and I believe that's why they are not here this evening. I guess what I would like is just what I asked of Mr. Nary, to bring back a pros and cons in the LID with the city financing, if it would be something that could be funded through bonding with this small amount, what those percentage rates would be and what the risk would be to the city and also maybe in the third column a Meridian City Council Special Meeting Okshop September 16, 2008 Page 35 of 96 comparison to private financing that would need to be supplied by the residents and so, then, you have a complete -- a complete piece of information in front of you and so does the homeowners. Rountree: Further discussion? Hoaglun: Mr. President, I just -- if that analysis could also include what are the levels of protection to the city. I mean is it just liens, what are those levels to the taxpayers if something -- if someone goes upside down and can't make those payments, what happens? What are our options on that? My two cents on it, I'm willing to look at it, you know, it's a lot of money for those folks and bonding I think will be difficult in that small amount, but -- so, I'm wiling to take a look at all options, but we got to know all the pros and cons on that. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I think along those same lines if we end up talking about something where people would owe an amount like 88 dollars a month to the city and they missed it, I'd have a tough time foreclosing on them. So, we do need to talk about what the protections are and what we would do about that. But I think it is worth investigating this. I can anticipate in the future there are going to be a number of currently county subdivisions that apply for annexation and we will be dealing with the subject either in regard to their private roads or their sewers or their water service where they need to have hydrants where they don't have hydrants and pressure. So, I think the research that would go into learning what we can do about this is something that we will be able to use a number of times over the next few years. So, I'm certainly in favor of those -- of putting the effort into discovering what we can do. Rountree: Further comments? Can we summarize the direction we want staff to go? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Does Mr. Nary need further direction? Nary: Mr. President, Madam Mayor, Members of the Council, what I understand what you would like is you'd like a legal assessment of both the risks to the city, as well as to the homeowners -- is you want an assurance from them that's what they want is for us to proceed down this LID path. I guess confirmation of the CID is probably not the most practical choice. I think we have come to that conclusion, but I think you want a little more assurance than that, you want an evaluation of whether the LID process as the statute contemplates it, whether private financing is an option and what the risks are to the homeowners if they choose to do that, or if the city were to publicly finance this Meridian City Council Special Meeting v9shop September 16, 2008 Page 36 of 96 project, you want to know what all of those -- I think all -- unless I missed something, want that. De Weerd: When can you have it? Rountree: Whenever we want it. Bird: Whenever we want it. Nary: Whenever you want it. De Weerd: Tomorrow. E risks and assessments would be and I don't the only thing I don't know is when do you Nary: All right. I'll call Mrs. Kane tonight and se if she's busy. No. We can certainly have it to you in -- next Tuesday would probably be pushing it, but we can certainly have it to you by your first meeting in October. De Weerd: October 7th? Rountree: October 7th? Nary: Yeah. Rountree: Okay. And part of that, I believe -- and if Tom hasn't done so, that the numbers you have derived for the LID in terms of potential cost to them the homeowners need, so if they want to pursue their own approach, they will at least have a basis to pursue that approach. Now, the next piece of the puzzle, Kentucky Ridge and Meridian Heights and it appears that the CID is a potential solution and there is just one caveat that's holding things up and that for city to be a participant, they need to be annexed and there needs to be a vote on both accords. There has to be a vote for annexation and there has to be a vote to establish the CID. We have heard a number of times from representatives of Meridian Heights and Kentucky Ridge and apparently we have a few folks here tonight from those areas. This is not testimony. We will not be making a decision this evening on this particular item. But I certainly would like to hear what your comments are with respect to the issues as you see them, because we have -- we have had these issues presented to us at least three times by representatives of your subdivisions and your associations, so if somebody wants to come up here and give us your name and your address and give us your comments, we'd appreciate it. Hamilton: Mr. President, Madam Mayor, Members of the City Council, my name is Gordon Hamilton and I'm a resident and the president of the homeowners association for Kentucky Ridge. Your discussions previously have always been with Meridian Heights Water Association and there is a significant difference. There is no -- this was especially pointed out by the article that was in the paper this morning, which referred to Meridian City Council Special Meeting Whop September 16, 2008 Page 37 of 96 it as a homeowners association. It is not. It's Meridian Heights Water Association. Every member -- every person that lives in Kentucky Ridge is a member of that association, which is represented -- Meridian Heights Water Association has a board of nine members, only two of which are from the Kentucky Ridge Subdivision. So, there is two subdivisions that are being supplied water and sewer services by Meridian Heights. But we are an independent and we are a recognized and active homeowners association. If anything that I would like to ask tonight is that we be invited to the table when discussions about how annexation and -- or any future actions are being undertaken, because I think that we have standing and that's really all I would like to request is that when those discussions take place that we be invited. Rountree: Now, if you would get us your name and address, e-mail, and any other pertinent information, we can do that. Hamilton: Okay. Rountree: We haven't had that to this date. Hoaglun: Quick question, Mr. Hamilton. How big is your association in Kentucky Ridge? Hamilton: Our homeowners -- we have 65 houses in the Kentucky Ridge Homeowners Association. And I really want to have that opportunity to talk with Public Works, because I think there is a significant difference between our subdivision and the rest of the association and I think that it's -- that it's something that needs to be taken into account when we look at the costs that are associated with switching over to a legal water system and to a sewer system -- I mean part of our covenants of our subdivision state that we will hook up to the City of Meridian when those services become available and that's independent from the agreements that the DEQ entered into with Meridian Heights Water Association. So, do you want me to put that on the record right now? Rountree: If you just want to give it to Tom that would be great. Any other questions? Nary: Mr. President? Rountree: Mr. Nary. Nary: I just want to ask -- so, then, sir, would you be the representative or do you have -- Hamilton: Yes. Nary: -- do you have counsel as well that represents your homeowners association? Hamilton: Not at this time. i Meridian City Council Special Meeting Okshop September 16, 2008 Page 38 of 96 Nary: Okay. Rountree: They may, though. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess -- but you do fall under the same systems of Meridian Heights, so you do have a water and a sewer delivery issue. Hamilton: Yes. That's correct. De Weerd: Okay. Hamilton: Yes. They supply the services to us as -- as the development was built, you know, that was one of the agreements in the covenants that we would become a member of the Meridian Heights Water and Sewer Association. So, we are all members of that association and as I pointed out there is a board that is made up of two people from Kentucky Ridge and seven from Meridian Heights, based on the division of the number of households. De Weerd: Uh-huh. Mr. Bary, I believe Val -- and I can't remember his last name. Hamilton: Val Hill. De Weerd: Yes. Has he been included you in the discussions? Hamilton: We have had discussions. I -- based on what I read in the paper today and heard in the report, I certainly would have liked have the opportunity to attend the meeting that was held with the city. I was not invited. De Weerd: I believe you will have that opportunity, so -- Hamilton: Okay. Nary: Mr. President? Rountree: Mr. Nary. Nary: Mr. President, Members of the Council, and, sir, just so -- just so you're clear, the direction the Council has always had in this discussion with the water association, is the Council was aware that they were an association and not the homeowners directly, for either Meridian Heights or Kentucky Ridge, and so every time we have had a discussion with them -- it is their request from the water association. The Council's direction and the Mayor's direction has always been you need all of these homeowners to know what Meridian City Council Special Meeting *shop September 16, 2008 Page 39 of 96 it costs, what is involved, and whether or not they are going to annex into the city as part of this arrangement and you need to go do that work to do it. So, understand there certainly never was an intent to leave anyone out and that's always been the direction back to them, so just wanted to make sure you knew that. Hamilton: It did seem to be a significant change in direction, as I read the newspaper this morning, from all of the information that I have received previously. Nary: And I just wanted to make sure you knew, because, obviously, there has been some miscommunication in this issue and that has been the city's direction each time to the association was to make sure these folks get informed before we go any further. Hamilton: And they do have a meeting I know scheduled for next week for that communication and so we are looking forward to that, so -- Rountree: And, likewise, we'd like to be informed so we can have someone there that can provide specifics, so if you could get that -- Hamilton: Do you have that? Bary: We don't have that. Mr. President? Rountree: Tom. Barry: I just want to apologize to Mr. Hamilton and the rest of the folks for that. We weren't -- we had no idea that there was a homeowners association -- a separate Kentucky Ridge Homeowners Association. We weren't trying to exclude you and as Mr. Nary said, we tried to make sure that all of the folks in the community were being carried back the message through the representative of the water and sewer association as to what Council's directives and requests were. So, we apologize, we will incorporate you certainly into the conversation and are pleased and happy to do that. And we would be very interested in speaking with you after the meeting, getting your information. Also information about that meeting, so we could attend and hopefully answer any questions on that circumstance. Hamilton: Okay. Thank you. Rountree: Thank you. Anybody else? Gerhill: Members of the Council, my name is Josh Gerhill at 3708 South Springfield Avenue. I just want to note for the record -- I'm not sure if it was stated in the DEQ letter, but from what we know from our -- a letter that we got from Meridian Heights was it was spring of 2009 that the sewage would not be able to be let out of the lagoon. So I'm not sure if that was noted for the record or if that was on your guys' paper, but spring 2009, for give my informalities, we will be knee deep in it. Meridian City Council Special Meeting shop September 16, 2008 Page 40 of 96 De Weerd: And we know the urgency. Gerhill: Yeah. So, thank you. De Weerd: Thank you. Rountree: Anybody else? Thank you for coming and I'm glad that somehow we met and that's important. We have all along been assured the homeowners were being involved in this and apparently that assurance did not come true. So, thanks for being here. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess it is important to note that the CID discussion came up within this last month as maybe a viable option for the residents to consider in a form of financing and so they were trying to look for the best possible option for the homeowners and, you know, again, I would strongly encourage to have a pros and cons of an LID versus a CID and everything that we have discussed, so that everyone is as well informed as we possibly can as we enter into implementing the solution, because we do know the urgency. DEQ provided the letters that they -- they brought in front of you today on both Leisure Lane and the Meridian Heights and Kentucky Ridge situation. There is a public health emergency. DEQ has deemed that and they did that because there is a tight time frame and as we continue to struggle with the appropriate financing method it is imperative that we do have those comparisons so that you and the city know the direction we are entering into and there is nothing -- everything is as transparent as we can make it. Bird: Mr. President? Rountree: Mr. Bird. Bird: I have one question and I don't know who can answer it. I'm sure Bill can, but if this group would want to start a CID without being annexed, they could through the county. Counties can issue CIDs. They cannot issue LIDs. And, then, can we -- if they get their annexation in place, can we assume the CID or would it stay at the county level? Who can answer that? Rountree: Carter can. Bird: Carter can. Okay. Froelich: Mr. President, Madam Mayor, Members of the Council that is one legal question that I can answer and, yes, you could form a CID within the county. The county -- the landowners would petition the county to form the CID. The CID would be Meridian City Council Special Meeting Vorkshop September 16, 2008 Page 41 of 96 established once the City Council concurred with its formation. At that -- once it was formed the county commissioners would be the governing board of the CID to the extent that the land was later annexed within the city boundaries, the district board membership would change from the county to the city. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess from previous discussions, Mr. Bird, we did talk about that and because we do have a policy of not extending our services to un -annexed property, we did discuss running this as a parallel process to forming the CID while the application for annexation would run concurrently with that. Now, what is needed to be known is three of the four of you Council members will consist of that board and you would meet annually to set the levy rate for that taxing district, so -- and the Mayor's not part of that. So, I just wanted to make sure you knew that. Bird: Mr. President? Rountree: Mr. Bird. Bird: And I knew that, Mayor, that we had discussed that, but I thought maybe they the financing takes longer than the annexation, that they could get started at least and with the CID and get that in place and, then, we could just assume it once they were annexed into our deal. I realize we are not going to go out and give them service until they are annexed, but they could at least get the paperwork and the financing started, if that's the route they want to go. D. Rate Update on SewerlWater Rountree: Okay. Next item on the agenda. Update rates. Tom. De Weerd: You know how to clear a room. Rountree: Man. Must be a party someplace. Barry: Thank you, Mr. President, Madam Mayor, Members of the Council. I was asked to report back to the Council with a recommendation as it related to moving forward regarding modification to our rates. We certainly know that there is a need to modify our water and sewer rates to keep pace with utility capital infrastructure needs, increased operational and maintenance costs, and the rising cost of capital construction and we also understand that any modification to our rate structure or amounts could have significant impact on our customers and to this end staff and both public works and the finance department have come together to develop a strategy by which we may move forward toward resolution of this concern and I have provided a memo to you in your boxes on Friday of last week outlining a process which comprises two various • Meridian City Council Special Meeting ®rkshop September 16, 2008 Page 42 of 96 components, each with two tasks leading up to a rate hearing. I just wanted to walk you through that very quickly and, then, address any questions you might have. Certainly you know that we have presented information regarding rates to you. One of the things we would like to have you consider is having an independent third party review of our work, so that we can insure that we have in place what we need to feel comfortable to bring to the community recommendations regarding the rates. This rate validation process would involve the hiring of an independent financial consultant who could review our method, approach, inputs and ultimate recommendation and develop a neutral third party opinion letter as it related to the work that we have done internally. From this particular point we would like to take the recommendation or opinion letter, I should say, from this consultant, review that and make modifications as appropriate, depending upon on what those recommendations were, of course, keeping the Council and Mayor informed and up to date as to those as we go along in the process. Once we had a confirmation and/or modification to our ultimate structure and rates, we would like to implement a fairly robust public education involvement program that involves working with a -- a public relations firm to help us develop a focus group of stake holders that would be able to help us to provide input -- we would help provide input from their perspective regarding their perception on the recommended rates, as well as implementation recommendations. We'd like to use that group to help tailor our public education campaign, so that we address the specific concerns or needs or issues of the community and incorporate those into the ultimate -- into the process. After we got -- and this focus group we imagine would take -- the work of the focus would take on the order of something like four to six weeks, probably three to four -- maybe three weeks to assemble and, then, maybe four to six weeks to do their work. That work would culminate in a series of recommendations and ultimately in the generation of a public education and outreach campaign that we would, then, move to community and try to get as much education and involvement from the community members at that point in time relating to our various strategies as it relates to modification of our rates. This kind of education outreach campaign might include things like town hall meetings, a presentation to homeowners associations, bill inserts or fliers or other sorts of correspondence and informational materials, with the hope that we would educate the public and apprise them of the goings on of the city related to rates, all leading up to the rate hearing, which would, essentially, be the opportunity for them to come and provide input to the Council regarding their questions, comments, or concerns. This process I have outlined for you in the memo is a six to eight month process. I have included a project schedule, which talks about the various components as mentioned, as well as a timeline. We would certainly try to move through this process as quickly as we can, however, we feel like this is a very aggressive schedule to begin with right off the bat, so this is, essentially, our recommendation to you for moving forward with regard to a process that involves both rate validation, as well as public input, and so I'm willing to take questions, comments that you might have or concerns therein related to the information presented. So, with that I will turn it back to the Council. Rountree: Council, questions? I can't see Mr. Hoaglun. Is he still there? Yeah, there he is. i Meridian City Council Special Meeting ®rkshop September 16, 2008 Page 43 of 96 De Weerd: He's there. Zaremba: Deep in thought. Rountree: He's deep in thought, uh? Zaremba: I guess that's better than being deep in other stuff. . Rountree: Well, I guess my initial comment -- that's certainly a lot better than the post card I just got in the mail from the gas company saying you're going to see a 16 percent increase in rates. So, yeah. My concern is the length of time and the difficulty we have right now in -- in our reserve accounts for these Enterprise Funds. We have got to get after this. Mr. Hoaglun. Hoaglun: I do have a question, Tom. On the focus group I think, if I recall previous discussion, it was to talk about the need to raise rates and was there going to be a discussion -- I know you presented to the Council before on how to raise those rates in terms of the -- you know, we have talked about the value of the money and the rate increases, stair step, different things, and the loss of funding and -- was that going to be part of the focus group discussion as well. Barry: Yes. Mr. Hoaglun, Mr. President, Madam Mayor, Members of the Council, that is the intent of the focus group. The focus group will likely not be making comment as it relates to what the rate is or should be, we -- once we get the financial consultant's opinion as to our assumptions and inputs, we will know what we need to do. The work of the focus group is to help us identify implementation of the rate structure, whether it be one time, multiple years, how much in multiple years, over what period of time, and to certainly helps us to identify concerns, likely concerns from in the community as it related to implementation on that schedule and stuff recommended by the group. Hoaglun: Okay. Follow up, Mr. President? Rountree: Mr. Hoaglun. Hoaglun: Thanks, Tom. Yeah. I was first understanding that they were going to look at the validity of the rate increase and, then, possibly move into how that would be. So, it is -- the validity has been established, so now it's how we do that is that what the focus group will concentrate on. Bary: Yes, sir. The validity portion we felt would be better suited for financial experts who would have background, knowledge, skills, abilities in understanding rates, rate structures, and those sorts of things. So, that's why we have separated that portion out and trying to go after a neutral third party financial consultant whose bread and butter is that work and, then, bring that back to the focus group to help us talk about implementation. Meridian City Council Special Meeting ®shop September 16, 2008 Page 44 of 96 Hoaglun: Thank you. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess this process is similar to those we have done in the past. In the past rate increases have been validated by a technical review, as Mr. Barry is suggesting and, then, it's vetted through a focus group similar to our impact fee committee, because in fees we usually have an obvious stake holder group that we are able to vet it through and kind of looking at it from every different angle and providing direction to the Public Works staff before we take it to the public hearing, so we understand all of the questions, concerns, and we are able to provide answers or adequate responses to it. So, this is the process that we usually do follow, but there is no obvious stake holder group and that is why Mr. Barry is suggesting the focus group and perhaps as some other cities do have, they have a public works citizens committee that -- that look at different items, that this may even kick off something like that. Rountree: Further comment? Direction? General concurrence? Shakes of the head? Thumbs up? Let's go forward, Tom. Barry: Thank you, sir. I appreciate your time. Zaremba: Sounds good to me. Bird: We have cried wolf. Let's get it done. E. Room Reservation Policy and Accompanying Fee in New City Hall Rountree: Next item on the agenda is the room reservation policy and accompanying fees. Robert. Simison: Council President, Madam Mayor, Members of the Council, in your packet hopefully you have the recommendations for public meeting reservations, policies, and regulations. We have been looking at this for quite a few months and what we have attempted to do was look at other best practices that other cities use, as well as meets the intended uses of the facilities that we have in Meridian. So, what the direct use of what Ada County does or what the city of Boise did not seem to meet with what we wanted our City Hall to be used for by other groups to have a community meeting place for people to come together. So, this has been vetted through the directors, as well as working with Chief Lavey with the police department to make sure it met their needs for how they use their room as well and these were the recommendations to come forward, at least for a room portion. I don't know if in your packets you had any information regarding to the proposed fees for use of the room or not. Was that provided? Meridian City Council Special Meeting ®rkshop • September 16, 2008 Page 45 of 96 Rountree: We don't have our computers on, Robert, so you'll have to explain it to us. Simison: Okay. Currently the police department has a fee of 25 dollars for a half day and 40 dollars for a full day. What we thought we would do for right now and make a recommendation for is 25 dollars and 50 dollars respectively for a half day versus full day use of the room until we can truly determine any costs that are going to be associated above and beyond that for cleaning or staff time that might be used for setting up those rooms once we know what their real use is going to be. So, we are, in essence, leaving the fees at what they currently are being charged at the police department, just -- instead of giving a break, perhaps just making if full and half day rates. So, those are the recommendations that we are bringing before you tonight. Rountree: Questions? Comments? I have a question for chief. Do those fees that you're generating from your spaces over there, have you created a reserve account for like annual rug maintenance and that sort of thing? It seems to me that fees ought to defray the wearing out in the long term maintenance of those spaces, not just moving tables and picking up after folks on a one time occasion. Lavey: Councilman Rountree, Council, Mayor, we had that discussion. I believe currently that once that revenue comes in finance just snags it from me and I don't know where it goes. I think it goes back in the General Fund. And so I have used my -- De Weerd: I'm sure it goes into a line item. Lavey: In the General Fund. The -- I currently use my maintenance budget to pay for those costs. We did have that discussion in our leadership meetings as far as having some sort of account and setting it aside to do that exact purpose and that was part of our discussion. I just don't believe we are here ready to propose that here today. Rountree: So, we need to look at the line items to see if we have that kind of a long term maintenance account set up for our buildings. Lavey: Correct. We actually have -- we actually have line items right now, but it goes toward our janitorial staff and this would be something separate from that or a sub column to that: Rountree: Thank you. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: This may be in the materials which I'm sorry I'm not looking at, but is there in the discussion any interagency waiver of fees or -- I mean is this -- we are going to collect from everybody that asks for a room or are there exceptions? Meridian City Council Special Meeting ®rkshop • September 16, 2008 Page 46 of 96 Simison: There is a way to have all fees waived and the intention would be primarily for governmental type groups that the intention would be we want them to use the room as well, that there is a way to have those fees waived. So, not everybody has to pay fees when they use the room at all times. And I know that we have had requests from BRT, for example, to hold their meetings there and -- as a governmental group. And that's in line with what other people do as well in the valley, they do waive fees. Ada County waives fees. That's really who can use Ada County's facilities is only government or quasi -government and they don't charge them a fee for that use. Nary: Mr. President? Rountree: Mr. Nary. Nary: Mr. President, Members of the Council, to shed a little light on kind of where our discussion was, we -- the traditional uses that we have allowed in this City Hail facility is what we were trying to transfer to the new facility and in looking at the other governmental agencies, some don't allow anyone but other governments to use it and no public -- or no private citizen groups of any sort. That really doesn't work, again, with our use. Some only allow it 8:00 to 5:00. That hasn't been our traditional use either. So, we didn't find those to be very helpful. So, we tried to balance in these rules allowing the -- essentially the practices that we have had to continue -- to place some structure around them. When our -- as Chief Lavey stated, when we had a discussion about fees, it was primarily for cleaning. That was the real necessity. Most everything else is probably negligible when you're talking about lights and water and those types of things. So, realistically, the cleaning that is probably necessary to keep these rooms up with heavy use, we probably will be coming back to you at some point in the future with better numbers and some way to assess what uses of these facilities have been, what costs they are to the city for that, what the cleaning -- and maybe -- and probably with a recommendation with finance that we target all the fees that are collected towards that type of use, so that they aren't just swept in the General Fund and, then, not accounted towards those room usage, but we figured up front there really isn't a way to capture that. So, we thought this is probably the best starting point with these rules and regulations and we will probably be looking to amend them at some point or putting a little bit more meat around them in the future. Rountree: Thank you. Any comments? You need action on the rates? Simison: I believe the action is that legal will bring back a resolution -- Rountree: A resolution. Simison: -- in the coming weeks. Nary: We are going to have to advertise the fee. Meridian City Council Special Meeting Whop September 16, 2008 Page 47 of 96 Simison: Right. Nary: We are going to have to have a fee hearing, so we will start that process. Rountree: Okay. That's the action, then. Move forward with that bill. Thank you, Robert. F. Update on City -Initiated Annexation of Properties Rountree: Caleb, update on the city initiated annexations. Hood: Thank you, Mr. President, Madam Mayor, Members of the Council. Just a quick refresher. I know at least one of you weren't here last time when I gave the presentation. It was actually June 10th, earlier this year, and I got some direction from the Council, so I wanted to just come back with you kind of what -- a status update of the new direction, incorporating some of the comments that I received last time, either via e-mail or just during that meeting. I have bulleted some of them on the overhead and it's been long enough where I thought it was worth our time and I'll try to be brief, to just come back and give a quick refresher on this issue. I didn't want to just send an e- mail saying here is the letter we are sending these folks, what do you think, so -- the direction given was that we need to be sensitive in our approach to these folks to go after those property owners that are currently receiving some services from the city, sewer and/or water service or are enclaved and go after those folks first. They should be in the first round of the city initiated annexations. The direction given also -- you wanted staff to provide a letter to those affected property owners with pertinent information regarding process and why the city is pursuing annexation. Again, why they -- if they are enclaved or receiving those services. I did have a draft letter -- just as a side note, I did have a draft letter. It wasn't ready for the packet late last week and I haven't had -- Mr. Nary hasn't had a chance to look at it first. I will be e -mailing you that draft letter of a letter that we would like to send to these property owners to make sure it says what we all want it to say before I actually send it out. Once that letter -- once I kind of get the okay from everyone, I'll send that letter out, inviting those property owners to meet probably at the new City Hall, probably the timeline there, and I'll get to timelines here in just a minute -- to just discuss with them the process, that way through the public hearing process you don't have to field some of those questions at the annexation public hearing, we can, hopefully, answer a lot of those questions just at the staff level and you don't have to answer those questions through the public hearing process. So, that's kind of the direction we are going with this is we will handle, hopefully, a majority of the heavy lifting at the staff level and we will still have to go through the processes outlined in state code, obviously, for a category A, that's what we are going to first, is process those or propose to annex those properties that meet the criteria outlined in state code for a category A annexation. I do want to jump real quick into the new criteria based on those -- that comments and the feedback there were provided last time. We have broken the properties before -- there were about 70 that were on the list previously that were provided to you. I think we are going to end up with somewhere in the neighborhood of about 35 that meet the following criteria. They • Meridian City Council Special Meeting *Shop September 16, 2008 Page 48 of 96 are contiguous to the city limits. Have a service, as I mentioned. And are in our Comp Plan and area of impact as designated being part of Meridian some day. And, then, aren't developed. And I put that in quotes, because developed can mean some things. I'll touch on that here in just another second and define what we in the planning department at least use to, again, define developed or the properties are enclaved, again, totally surrounded by city zoned properties, they are residential in nature, and are fully developed. The properties that we haven't included in this list have the following characteristics: They are either vacant or underdeveloped. And, again, there is some -- staff has bounced -- either bounced to the site or looked at them in our -- an aerial view and saying, hey, this property is probably going to redevelop, we probably don't want to annex them, because, then, we don't have a development agreement that we can tie them to, we don't want to just annex this property and give them free development rights without having a development agreement to tie them to. So, the most common example is a single family home on a five acre parcel. Those have been left out of this. They may meet some of the other criteria, but even if they are receiving a city service, if they are on a five acre parcel we don't -- I think that's the direction -- and correct me if I'm wrong, that's one of the questions here tonight, is if they are on five acres there is certainly redevelopment potential there. If we annex them, we have lost some of that stick in the future to say what that subdivision needs to look like, if we just give them an R zone in the City of Meridian. So, that's the most common example there. And, then, if a property has -- is underdeveloped and designated mixed use or commercial or office on the Comprehensive Plan, those have also been left off of this first round. Now, we can go back and we can reevaluate and see if these are people we want to annex in a future category B annexation, potentially, or category C, but for right now I'm proposing that we don't touch these, because they have, again, mainly due to redevelopment potential. The two most common examples of property falling out there are the Heppers Acres Subdivision, which is on Linder just north of Franklin, they have pieced out one acre parcels, just -- all of them are about one acre and there is seven of them that are right there between Hark's Comer and the railroad tracks. There is a day care right there. That subdivision is mixed use on our Comprehensive Plan. If we annex them, we are going to lose a lot of our ability to dictate development there and they are going to be annexed with a zone that we may or may not be happy with. So, we are going to let them initiate or at least, again, put them on hold for right now and, then, Onweiller is on Pine and there are about six properties there, right along -- on the south side of Pine, just east of downtown. There are some one acre parcels on there, too, which are also called out as mixed use. There is single family homes on -- I think five of the six, if not six of the six homes there and we are saying, you know, this is pretty sensitive area right near our downtown area and let's not just give them zoning, let's have them ask for zoning. So, those are some common examples of how some of the properties fell out. The other -- not as common, although there is more of these than I thought there would have been, if services are unverified. So, Public Works -- I have asked for about -- I think I have gotten responses for about 25 or 30 of the properties from Public Works. Field inspectors have gone out there and physically located a service line going into the house or at least going towards the house. There are quite a few properties out there, though, where Public Works hasn't verified. They show up as being connected, we are just going to have to field verify every single one of these. So, right now some of them Meridian City Council Special Meeting shop September 16, 2008 Page 49 of 96 may be on the list and may fall out, we may find new ones that actually do .have services that weren't on the original list. But I'm expecting about 35 or so properties in this first round. I do want to talk real quick -- a majority of those 35 that I have got on the list right now are residential in nature. There are three commercial properties, though, that I want to call out specifically, just to make sure I'm on the right track with some of these. One of them -- and all of these have some history with the city. One of them is the drive-thru on Fairview Avenue, what was commonly -- or was recently -- I think it's vacant now, but Brood Awakenings, that property is one of the ones -- it's small enough where it's going to redevelop, but it has a lot of history here. It met a lot of the criteria to be included in the list. I have got it on the list right now to go ahead and bring them into the city. Now, they don't have -- they are nonconforming in that they don't have our landscape buffers we need, but we can get through some of those things that we need with a development application or a CZC, application for certificate of zoning compliance or a building permit, when a use is established. One of the other businesses that's on a list currently -- and I don't know the name of the business -- but there is a rock placing business on Franklin between Linder and Meridian Road on the south side and they are currently un -annexed. They are an enclave on Franklin Road. They are by H&H Utility there. I can't remember the name of that business offhand. But they are an enclave. Again, we don't have the landscaping that's required by city code there, but they are receiving some service, so they are on our list. A large parcel. It certainly could redevelop, but they have got quite an inventory there and didn't see the redevelopment potential there being extremely high, at least not right now. And, then, the final one I just wanted to call out is Mountain View Equipment, which is on Overland Road between Overland and the freeway, west of Meridian Road, slightly Boondocks area or kind of right in there. They are also an enclave parcel. Large parcel. So, those are three commercial properties that did meet these criteria here, which we are including, at least right now on the list and feel free to e-mail me or say, hey, you know, maybe we want to do them, you know, let's -- let's hold off or whatever. And just to point to that, too, tonight I was told to be brief, so I didn't print out the list I had before with all 35 properties on there that show which have service and what we are proposing to zone them. I will e-mail that to you, though, along with this draft letter. So, you can study it at your own leisure and get back with me with any comments you may have on that, so -- I just -- again, I just want to call out those three commercial -- there are a couple of churches and some other -- not residential properties, but they aren't commercial either, so I didn't -- I didn't go into detail on those, but there are a few of those on the list as well. Rountree: Caleb, before you leave -- you already left it. Under the first bullet, the second plus, enclaves totally surrounded by city zone, shouldn't that be annexed -- zoned and annexed? Hood: Mr. President, if there -- if they are zoned, they are annexed. If they are annexed, they are zoned. So, they are interchangeable. Rountree: Well, we have zoning classifications on our map on properties that are not annexed. Meridian City Council Special Meeting shop is September 16, 2008 Page 50 of 96 Hood: Mr. President, we may have some properties on our future land use map that have future zoning, but if they are currently zoned, then, they are annexed and vice - versa, if they are annexed, then, they are zoned. So, yeah, that word could be used interchangeably. In that case, anyways. So, here an anticipated timeline. We are doing the first plus tonight. And that feedback I would like to get sometime in the next 30 days or so, if you get a chance. And I will get that e-mail, the draft letter, and the list to you here shortly. We will get that letter after I hear feedback from the Council and, again, our legal staff, get that out to the affected property owners in that letter and some of the direction that was given before is we will definitely include the reason or the justification for the annexation and what these folks can expect and why they have been getting somewhat of a free ride thus far in your -- and it's time for you to come into the city type stuff. I'll phrase it on -- Rountree: Caleb, I think one of the things we talked about in that letter -- and it's going to be property specific, but some folks are receiving services because we extended them services at one point in time, since they had no annexation path to the city and it was a condition that they annex into the city at such time as they could and I think where we know that's the situation, we need to remind folks that that was part of their agreement. And I don't know how many of those still exist, but I think there is probably still a few of them out there. Hood: Yeah. Mr. President, that's a good point. And I did -- I failed to mention -- the letter that I'm going to be e -mailing you is going to be modified somewhat for different situations. If you're an enclave you're going to get a little bit different language at the beginning. If you're receiving sewer or water, but we don't have some written consent from you, you're going to be getting a little bit different letter. If you're Eastbrook Subdivision, which is on Ustick and Meridian and back in 1994 you're in a county subdivision, but everyone that signed in we -- you know, you hooked up, but when you are contiguous you come in -- a little bit different letter. So, thank you for bringing that up, because we will have to modify that letter somewhat, property specific or subdivision specific. In the meantime, I need to sit down still with legal staff and just make sure I understand the updated Idaho Code that went into effect July 1 to make sure we are doing everything by the book according to the new code under that category A process. So, there is still some research that I need to make sure I'm comfortable and fully understand before we start sending letters out saying, hey, this is what we are going to do. So, I will work with Mr. Nary and his staff to make sure that we are doing everything above board and by the laws and a lot of the details below in that time line really get to that point. I'm not sure if we have to post every specific site with a four by four notice of public hearing, I'm not sure if we are exempt from doing that, if we could just do a public service announcement and send that out, you know, city wide -- there is a lot of those details process -wise that I'm just not quite sure how we are going to qualify and meet some of those things or if we need to send a mailed notice out to everyone in the city or -- or what we need to do that way, so there is some research there that needs to be done on my part. I guess one of the other things that I was going to just bring up tonight -- I do have in November, so after I get all that information and we get that flier out to Meridian City Council Special Meeting *shop September 16, 2008 Page 51 of 96 property owners, we are going to hold that public meeting at the new City Hall and I didn't know -- we will certainly -- you're more than welcome to attend that meeting. I have asked Mr. Nary to attend that meeting, just to kind of help me out with any legal questions that may be there. Bruce Freckleton will represent Public Works Department at that meeting, so if the Mayor or City Council person wants to be there, I think -- I can't remember if the Mayor was there at the Edinburgh - Vienna one in this room here four or five years go now, but if you want to, you're certainly welcome to attend, so -- and, then, I'm thinking about maybe putting some just FAQ type stuff on our website to -- here is what an annexation is and does and we can have that, you know, link below the Planning Department, common, you know, frequently asked questions or any comments, maybe that way, or questions. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Caleb, I think the frequently asked questions was a good thing. Also the tax comparison was also very helpful for the residents that did attend. Hood: And, Madam Mayor -- Mr. President, Madam Mayor, that is something that I have got right now in this draft letter that will go out to those folks asking them to come to this neighborhood meeting. So, if you want do that in some other form -- this letter has turned out right now to be about six pages long, so we may want to pare that back and that's why I'm going to send you this stuff and if you think this is better for our website or this, I mean a lot of it I'm getting into more details -- I'm just trying to be up front with people, quite honestly. I mean I'm trying to put out there that, hey, if you're annexed, this is what's going to happen, you're going to see this tax levy rate is going to change and, you know, you come to the City of Meridian now if you want a building permit and here all -- everything that changes, you know. The police department is now -- you know, we are the main responsibility, although there is, you know, cooperative agreements -- all those things are laid out in this letter. So, I'm not trying to lose in there that you're coming into the City of Meridian, but I do just want to give them a lot of that information in the letter. So, again, I'll get that draft to you and, again, if we want to pull that tax levy rate stuff out, we can certainly pull it out and put in an FAQ on our website, too, so -- Rountree: Madam Mayor. De Weerd: Caleb, I would suggest that maybe you work with the attomey's office to see what should be a part of the letter and what should be an attachment, so those that want the more detailed information, they can go to the appropriate sheet and, then, they don't have to read through the letter to find out -- because I don't know how many people are going to read a six page letter and really walk away with a clear understanding of what's happening. i Meridian City Council Special Meeting shop September 16, 2008 Page 52 of 96 Hood: Duly noted. And I will just -- and I know you haven't seen that letter. I did give a draft copy to Mr. Nary late last week or middle of last week. About three of those pages are just Idaho -- is an attachment of Idaho Code, Title 50, Section 222, saying here -- here is by law how we can annex you. So, I have given them that information, too. So, if we don't want to put it in there, that's fine, I don't expect people to read those three pages, because it's just -- De Weerd: An attachment is good. Hood: Yeah. So -- Zaremba: I agree with the Mayor, that shouldn't be in the body of the text, but an attachment would be -- Hood: So, I think that's probably it. I will -- if there are any other questions -- this is kind of the time I -- maybe just to cut to the chase, if everything goes the way things are planned, we are looking at a Planning and Zoning Commission hearing sometime in January and the City Council here and ordinances sometime in February. So, first part of next year is kind of what we have got as a goal right now to have these properties annexed and zoned and have them to the Tax Commission for annexation into the City of Meridian. So, with that I will stand for any other comments or question you may have. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: This probably isn't a question about the first wave, but maybe -- I assume we may have a second wave and a third wave that incorporates some of the ones that you have excluded from the first wave. On the ones that we would avoid in the first wave, just because they are five acres with one house on them or something like that, is there -- and maybe this is a question for Mr. Nary. Is there a generic development agreement that we could attach to those with annexation that says, you know, you're grandfathered in in your current use, you're fine, but the DA makes it clear that should they change their use, then, there were hoops to jump through? Can we do -- Hood: I'm sorry. Mr. Nary, if you don't mind, I think I can probably field that one. The reason that that -- I don't see that working, especially in all these cases, is that development agreement is just that, an agreement, and if that other party doesn't sign that agreement, the agreement doesn't happen. So, your development agreement is the city and a developer, usually, entering into an agreement. If they say, well, I don't want to sign your DA, then, we never annex them and we are back to start and they stay in the county and, essentially, haven't gotten anywhere. And I don't think there is any way we can force them to sign an agreement, so that's -- that's one of the things. And, two, I have never seen a generic agreement. Now, Mr. Nary's department certainly drafts those and they may have a template they use, but I haven't seen a -- I i Meridian City Council Special Meeting shop September 16, 2008 Page 53 of 96 think it would have to be somewhat specific to each and every five acre parcel and there are -- one of the subdivisions there were at least four of those within their Magic View Heights off of Eagle and back in there. So, I guess at this point I'll defer to Mr. Nary, but that's why we didn't think, well, we can just annex these and have a DA, is because what about if they don't want to sign it? Nary: Mr. President, Members of the Council, Council Member Zaremba, I mean Caleb's hit at really the problem. That's why I think leaving them out at this time -- one, you're going to have the problem it's going to be confusing to folks. We don't have a holding zone. We don't have -- some cities have -- for lack of a better term, a hold zone. They may have an A open zone, like the city of Boise has. They may have an R- 1 zone that applies to a single acre, but the intent of the local Land Use Planning Act is to create urban densities and create development. And so what you would be doing is, essentially, either annexing somebody at a zone that's not -- that's appropriate for today and would have to be amended and I think what Caleb's concerned with is right now we could only do that, if we wanted to do that, at an R-2. I mean because you would -- I mean you can imagine folks that have five acres today have -- are just living there, have no idea what they may or may not want to do and it's probably best leaving it to them in the future to initiate that action, rather than annexing them now -- you know, I can only think of one project that was an old -- that had an old zone on, it was Mill Iron, and it had an R-4 designation that was significantly old. They brought in an R-4 subdivision that a number of neighbors didn't particularly like, but we didn't have any authority as the city to advise them that they had to do it differently, they had no standards, no requirements, no nothing. And so I think that's what Caleb is trying to avoid is creating those types of problems and he's right, in a development agreement situation, again, we could propose it. If they don't want to sign that, they don't want to agree to future conditions, you're going to end up with a very, very sketchy plan, if anything, and, again, you're just going to have it in front of you later. So, I think it's probably wise to just leave those out and deal with the -- the ones that are, essentially, the most obvious, the most necessary. They are already enclaved. They are already receiving services. They are small enough that their development is probably fairly unlikely. Maybe where they are located it might have some redevelopment, but there is not a great risk to the city if it were. I think those are the ones to get the first wave of these out there. I think Caleb is right, the key is education and finding that balance between information and too much information. The more you provide sometimes the more concerns you may raise, but I do think we have to provide as much information to folks up front. I think the more we provide, the less resistance that we get back and we will still probably have a few, but we may not have as many if they understand they already get services, they may have already consented, maybe they had forgotten, or maybe they weren't aware, because they are the second or third property owner since the property was originally granted services and reminding them of those things is really all we are trying to do, is very gently just let these folks understand we are trying to move this forward. One of the things that the timing works out in our favor, many times the people who are opposed to this type of action by cities, the criticism is that the city is looking to initiate more tax base. By initiating, really, this into the next fiscal -- or into the next calendar year, this won't affect our tax base for a significant time. If they get on the tax rolls in 2009, the • Meridian City Council Special Meeting *shop September 16, 2008 Page 54 of 96 taxes won't be assessed on the city until 2010 and they don't get paid until December of 2010. This is not a revenue generator, this is, really, cleaning up our city map. This is really cleaning up our borders. This is really making those that are getting services come into the city, because its the right time to do that and it's not a tax generator and that's probably the biggest criticism or complaint I have heard from people and I think just the way the timing of this worked out I think it really gets away from that. Hood: Mr. President? Rountree: Caleb. Hood: If I can add just one comment to what Mr. Nary said. I don't -- these folks are, essentially, the low lying fruit. These are the ones that we either have that written consent or we don't see them having much grounds to say, no, I shouldn't be part of the City of Meridian. We haven't gone -- he made a comment about cleaning up some of our city limits. There still, certainly, are going to be a lot of enclave type properties, total subdivisions even, and if that's the case I'll definitely bring something back for this round four or five or six and we can do like the city of Boise does and we can take these whole subdivisions in. That's not what this round is about. Rountree: We won't do anything like that. Hood: And that's a policy change. That's why I just wanted to clarify what Mr. Nary said, is that this round does not include any of those. There are a couple subdivisions where we have written consent for, but -- but that's not what's proposed at this time. Rountree: Any other questions for Caleb? Guidance? Direction? Move forward. Bird: Yeah. Caleb: Thank you. G. E. 3rd Street Extension & Alignment Study Rountree: Matthew. 3rd Street Extension, Alignment and Study. Would you like one? All you have to do is ask. Matt, while you set up we are going to take about a ten minute break. (Recess.) Rountree: All right. I'm going to call the meeting back in session. You ready, Matt? And Jaycee and Dean? Matt: Mr. President? Rountree: All right. Take it away. Meridian City Council Special Meeting ®rkshop is September 16, 2008 Page 55 of 96 Ellsworth: Okay. Well, update number one is the 3rd Street Extension and Alignment Study, which, as you all know, is a joint effort between Meridian Development Corporation and the city. Presented City Council an update on this study several months back and just to recap here briefly, the extension options considered -- there were three out of the starting block and those were over here along 2nd and a half street, extending 3rd Street. And to orient you here we have Fairview to the north. Main Street on the east. This is Cole Valley School. Here is 3rd Street. Option one was to jog to the west, continue along 2nd and a half, jog back to the east, and, then, make a connection from Franklin north to Fairview. Option two was 3rd Street to 3rd Street. It's the yellow alignment here. And option three was, essentially, along 4th Street, although we did slightly jog to the west to avoid the Idaho Pizza Company up here. Sort of option four and a half, which came out of the state holder involvement process was to run along 4th Street and, then, to jog back to the existing 3rd Street alignment as you make the connection north to Fairview. So, as you recall all four of those -- all four of those options, when we ran them through the scoring matrix, if you will, which took a look at right of way costs, construction costs, stake holder input, and traffic operations. The 3rd Street alignment rose to the top in all those categories. So, during that update Council directed staff to do two things. The first -- first part of that direction was to explore various funding options for implementing the construction of this corridor. As ACHD has indicated from the outset of this process, construction of 3rd Street through downtown does not fit well into their structure and, in fact, they have gone as far as to say they cannot contribute funds to this roadway. Their financial situation is such that this -- this doesn't fall onto their radar. With that in mind, some of the other ones that MDC and city staff discussed -- of course, there is the possibility of requiring the construction of this roadway through development, which I suppose to be the conventional method of constructing a collector roadway in an undeveloped part of town. Of course, that becomes problematic if the chosen alignment is the 3rd alignment, for reasons that we can discuss later. Another possibility is the city or MDC financing the construction of this roadway and in preliminary discussions with MDC's administrator he didn't sound that -- it didn't sound like the MDC board would be all that enthusiastic about that prospect and based this, again,- preliminarily, on the feedback I received at the last update. I'm not sure how -- how eager City Council would be to jump on that band wagon either. But we can speak to that in several minutes here as well. Another possibility that MDC and city staff discussed is the possibility of forming an LID. And I appreciate Tom's comments earlier about LIDs. Basically, if that's the chosen direction, staff will go back to take a look at the parameters of an LID, find out what -- what the geographic scope of that would be, how many properties would be involved and so forth. Again, getting back to the structure of the way that ACHD funds roadways. These last two sort of brush on that and in conversations with the transportation task force and others. The last two options that I wanted to get in front of you are to propose the classification of East 3rd Street as a minor arterial and at present East 3rd Street does not have a functional classification to it. We have been discussing it thus far as a future collector roadway, but that hasn't fed through COMPASS's process and COMPASS is the entity that designates functional classifications. So, even if it was designated as a collector, ACHD does not collect impact fees for collector Meridian City Council Special Meeting *shop is September 16, 2008 Page 56 of 96 roadways. They collect impact fees for arterials. So, the link there would be to propose the classification as a minor arterial and there is a brief little description from COMPASS's website about arterials versus collector roadways, which you can read on the screen up there. The fourth and final option -- or fifth, excuse me, and final option that I wanted to roll out for you guys is the possibility of encouraging ACHD to revisit the impact discussion to include collector roadways and, again, that would have to be a multi -step process. Step one is engaging ACHD with that possibility and, then, take it from there. The second piece of Council's direction from the update several months back was to get this in front of ACHD to gauge their input, so the Council could consider that in identifying a preferred alignment. On August 1st, 2008, the ACHD commission received an update from ACHD staff about this study and the Commission tentatively gave support to option two, which is that 3rd to 3rd Street alignment. A couple of large caveats in there. Again, they reiterated the fact that ACHD will not contribute monetarily to the construction of this roadway and, secondly, they voice concerns about the four- plex that is under construction directly in the alignment for 3rd Street and, of course, if you put those concerns together what it amounts to is uncertainty as to the time line for ultimate implementation. A brand new four-plex and it's going to be a long ways out on redevelopment, so unless we can identify some other way to pay for this thing, it won't happen in the foreseeable future with that 3rd Street alignment. So, to document ACHD's perspective on this, the city -- city staff received a letter dated August 19th, 2008, which is included, in your packet there and a couple of requests in that letter. On the one hand it was written acknowledgement that ACHD will not fund East 3rd Street and, additionally, confirmation that the City of Meridian and/or MDC will acquire the necessary right of way for this project and the letter, then, continues to state that the city will not seek compensation from ACHD for that -- for securing that right of way in the future. So, before you this evening I have kind of a three -pronged request for you. The first is to provide a response to ACHD based on that letter dated August 19th. The second -- and, again, these sort of mesh together a little bit. They will influence one another. One is some direction from Council on the preferred funding strategy. And, then, finally, feedback from Council on a preferred alignment for East 3rd Street. So, with that I would stand for any questions and I would be interested in Council's feedback on each of those three. Rountree: Comments? Preferences? Don't everybody jump at once. Zaremba: Mr. President? Rountree: David. Zaremba: I have opinions, so I will throw them out there. Working up from the bottom, the preferred alignment for me is the center alignment, 3rd Street to 3rd Street. The proposed funding strategy, I like the reclassification as a minor arterial. There are several advantages to that. We do intend it to be used as an arterial, I believe, as one of the few remaining underused streets that has a railroad crossing and coupled with our intent to move the through traffic off of Main Street. I can easily see East 3rd as being at least a minor arterial. It may be our truck route. It may be a number of things i Meridian City Council Special Meeting Veshop September 16, 2008 Page 57 of 96 that we wish it to be. During the discussions of the downtown transportation steering committee, which is the group that came up with the split corridor, we talked about East 3rd a few times, but it was not part of the consultant's statement of work. So, we really didn't delve into it and the consultant kept keeping us off that subject, but it was mentioned a couple of times and the thought there was that when you intend to have Main Street and downtown be a pedestrian friendly area, you do need back access to it and what was suggested was that East 3rd would be an excellent place to have all the traffic go, very possibly have parking structures that would be accessed from East 3rd, have people walk into the rest of the area and around in the west of the area -- around in the rest of the area. That to me would make East 3rd Street a minor arterial. It would be a busy street and we want it to be a traffic street. That being said, ACHD does collect impact fees and reimburse impact fees along minor arterials, which means that developers would be more inclined to do something there. At ACHD I serve on the capital investment citizens advisory committee. The ACHD commission and the citizens advisory committee are very happy with collectors not being part of the impact fee program. That was changed about -- I'm forgetting, four years, five years ago, something like that. They used to be part of the impact fee program. It was a challenge for ACHD to keep that going at the time that Micron went and had the impact fee ordinance changed. ACHD decided that it wasn't worth the battle and they said, okay, collectors are out. But my feeling is that the future intended use of East 3rd Street would qualify it as a minor arterial. It is COMPASS that has to make that designation. But I would propose that to them. That would be my opinion. If that happens, that changes what the response to ACHD would be. As a collector or a local road or something, we would not have a leg to stand on to have them contribute funds to it. As a minor arterial we need to -- if we choose to go the minor arterial route, which I propose we should do, our response to ACHD needs to leave that avenue open and we don't want to agree to have it be a minor arterial and not qualify for impact fees and -- and some funding. So, I understand their position at current when it's not a classified road at all, it's not even a road, most of it. So, the response they are asking for would be appropriate. But if we choose to go the minor arterial route, then, the response they are asking for is not appropriate. So, we need to phrase it in some way that leaves that option open. That's my opinion. Rountree: Anyone else? Shaun, did you want to give MDC's perspective? Wardle: Thank you, Mr. President. Shaun Wardle with the Meridian Development Corporation. I'm going to give you a little background on the issue and I can tell you that one of the -- one of the most difficult things for me in this process is having been on the other side of this and Matt's done a good job of giving an update in terms of time lines and what I'm going to give you is a little bit of historical perspective. 3rd Street has been both to the Development Corporation and to the City of Meridian and the business community in Meridian, dating back to a number of bankers to Terry Smith's name, has been on the radar since the 1980s. This is not a new issue and has never been a new issue. The Development Corporation instituted the downtown Meridian transportation plan. This was a part of that. That study was conducted in conjunction -- and the ultimate outcome of that was the split corridor, but had a number of other items in there Meridian City Council Special Meeting *shop fe September 16, 2008 Page 58 of 96 and the split corridor just happens to be the most politically charged of those items. This City of Meridian through the planning department allocated fundings to look at the 3rd Street corridor. At that time, assuming that it would be in conjunction with the Ada County Highway District. At such time that the planning department and the new transportation staff member put together a scope of work and had something put together that came to the Development Corporation and the Development Corporation agreed to partner. The other player in this -- in this process chose not to participate financially and that would be the highway district. So, the Development Corporation and the city have gone through this process, hired a consultant, have come up with these -- these options, have done numerous hours and hours of public outreach. The highway district has been involved at the staff level and so what you have in front of you is a -- in my opinion, I guess -- and this is -- certainly I'm not speaking for our board of directors, I'm speaking from someone that's been in the process, you have got an item which is very, very important to the development of downtown and as Mr. Zaremba talks about we want to keep that thoroughfare traffic -- traffic traveling north and south not destined for a business or a home downtown, we want to keep those on the peripheral of our downtown, on Meridian Road with the split corridor and 3rd Street is this extension with the rail crossing. And so it still continues to be a very important item for the development of downtown. Now, putting on my development hat, we don't have in this particular case the opportunity for a developer at this current time to come in and acquire all these parcels to do the roadway. We are talking about a very narrow strip of land and a real hodge podge of ownership and that's one of the challenges in the urban renewal area is consolidating all of those areas. And, trust me, Matt and I have taken a look at how can we do that. We have a number of willing property owners, but we don't have one ultimate financing entity that will come and master plan the area, do a development, and in conjunction with that build -- is that a quarter mile of roadway, Matt? Ellsworth: I couldn't tell you offhand. Wardle: So, I should say a significant piece of roadway. In addition to that, I will mention that there are a number parcels that could potentially be difficult to acquire. One very large parcel on the comer of 3rd and Carlton Street, which is -- I know a number of private developers that would be open to acquiring that parcel, however, it becomes difficult. So, that's where we are at in terms of a process. I understand the highway district's decision and their staff recommendation. However, this is one of the areas where those elected officials get involved. I mean at the City Council level. Our board of directors is not -- they have seen this item on a number of occasions. They have not closed the door on participation and so Matt gives an accurate assumption of what we are talking about, but we are currently funding within our budget half a million dollars of improvements at the split corridor landscaping phase one, a number of other studies, and, frankly, that eats up a large percentage of our increment, which is projected to be about 1.3 million dollars this year. So, with that I would stand for any questions. De Weerd: Mr. President? Meridian City Council Special Meeting Okshop September 16, 2008 Page 59 of 96 Rountree: Madam Mayor. De Weerd: Shaun, I guess your preference is number two or the middle one? Wardle: The public input and public preference was if all things else -- all things were equal, that a straight road alignment provided the best connectivity and what we discovered through our -- our real concern from a staff level was that those owners, which were impacted would be -- would be negatively impacted and that they would feel that -- that that was outside the realm of possibility. What we found was exactly the opposite, that those people understood and actually said that -- that they would prefer that route and they would be open to acquisition. And I think that's where this timing issue comes up. You have got a number of people -- you have got one project, which is -- which is a four-plex project which Matt refers to, which is right in the middle of this area. As I understand it, the owner is attempting to finalize construction and sell those units off, but how can he sell those units off with the uncertainty of what's going to be there in the future? I mean that's -- that's his quandary. The other property owner directly affected has been there for a number of years, living there in a single family home, but would just like to know what to do with his property if it needs to be utilized in the future. De Weerd: If it were designated as a minor arterial and eligible for impact fees, would MDC -- can MDC look at constructing that and be the entity that ACHD pays back? Wardle: That's -- Madam Mayor, that's an interesting question and I don't have my legal counsel to know if that's -- that's an area that MDC could be involved. I would certainly think that it would be -- it would be open to discussion. Whether that -- I know there has been some discussion within the urban renewal districts that impact fees in their current state make redevelopment in the urban renewal areas somewhat less attractive and there has been talk at looking of -- at looking at how urban renewal districts could potentially buy down some of those to incentivize and I don't know if that would be part of the process, but it would certainly be an interesting exercise to go through. De Weerd: Well, you can definitely claim that that's a blighted area, so -- and it is -- it is part of the plan; right? Wardle: Yes. This -- the eastern edge of Meridian Development Corporation's district is 4th Street and roughly along the canal that comes over to 5th Street. So, this entire area is incorporated in the URA. And there is certainly -- and we have worked with Public Works to talk about some of the other needed areas. In addition to this road project there is Public Works projects that will need to come along to accommodate redevelopment in the future. De Weerd: Just one final question. Rountree: Madam Mayor. • Meridian City Council Special Meeting *shop September 16, 2008 Page 60 of 96 De Weerd: And it's of Shaun or Matt. Do you know what the cost of this is? Ellsworth: Madam Mayor, Members of the Council, the very rough high level planning analysis that the consultant prepared indicate that the construction for the 3rd to 3rd Street alignment would be roughly two and a quarter million dollars. That's about 1.12 for the estimated right of way and an additional 1.12 for the estimated construction. Those estimates do include securing both the four-plex and the other property owner immediately to the south that Shaun mentioned. Although they -- it's just a high level planning analysis. Those numbers are subject to change, but that's the rough estimate, though. De Weerd: 2.2 million for 1/4th of a mile? Bird: Mr. President? Rountree: Mr. Bird. Bird: If we make that a minor arterial, we will actually have to improve that road from Franklin, won't we, to Fairview and plus put in the new and also can you have a minor arterial on a stopped, not a signalized railroad crossing? Ellsworth: Mr. President, Councilman Bird, Members of Council, the designation for functional classification ties in a lot of different factors. You're correct, Councilman Bird, that the crossing on 3rd Street would need to be improved in order to attain, I assume, the minor arterial status. Another thing that they would look at there is the level of access that's currently present on 3rd Street and also that is proposed on 3rd Street once it's ultimately constructed. I think that would be another part of the discussion that we would need to engage both ACHD and COMPASS with and attaining that designation, but those are very relevant points. Bird: Mr. President? Rountree: Mr. Bird. Bird: I feel that if we do this right, 3rd Street will be a small Locust Grove, it just won't go across. But for people to get from Fairview to Franklin or Franklin to Fairview, it's going to be used and I hope it becomes a truck route, something like that, if we go ahead with it and if we are going to do that, you just can't have a 30 foot road. So, this 2.2 million surely covers fixing this up, not just a quarter -- not just from Carlton to Fairview. Ellsworth: Unfortunately, Mr. President, Madam Mayor, Members of the Council, Councilman Bird, the estimate that the consultant generated goes roughly for the stretch of roadway that's shown on the overhead there, from Fairview to about Carlton. It's also • Meridian City Council Special Meeting®rkshop September 16, 2008 Page 61 of 96 based on a proposed three lane cross section, so the short answer is, no, it doesn't tie in the rest of those costs that Councilman Bird just mentioned. Hoaglun: Mr. President? Rountree: Mr. Hoaglun. Hoaglun: Question for Shaun. You know, I like public-private partnerships. I mean -- but it's kind of a chicken and the egg type thing, you know. Is the city doing enough that, you know, potential developers are looking at this? I mean should we be doing more talking about it or is there sufficient interest and now it's just a matter of funding sources and different things like that? What's your thoughts on that? Wardle: Mr. Hoaglun, there is one particular property owner that has amassed over about the last 15 years a large portion of this area of town and has been intimately involved in all the planning processes, has been involved with the Development Corporation and, frankly, he's told me that he would like to redevelop this area. He's got a vision in his mind for what it can be, but he needs some certainty and he needs some certainty as to what that road lane is going to look like before he can commit to any type of financial design or -- and he also happens to own the two office buildings on Main Street and so is very tied to this area and has a real financial gain and that's one of the reasons that the City Council at the time that it allocated the funds and the Development Corporation board of directors allocated funds to do the study, they see -- they saw the need for that. The question is I think where your -- your point is the difficulty is consolidating someone to get all of those properties to make a developer driven development happen. I don't know that -- that was -- I can tell you that it wasn't an economic reality even two years ago and I'm not sure that given today's climate that without some sort of participation by agencies in general it will happen. This is a very -- a very ripe area of town for redevelopment. As the Mayor talks about, there are some areas over there which have some older housing projects -- I can tell you that we have a number of people looking at affordable housing in this area, but they want -- they want some certainty that the investment that they make is going to be sustainable long term. Hoaglun: Thank you. Wardle: And if I might just make two points to Mr. Bird's question, the first is about the rail crossing. I know that the traffic -- traffic safety committee has looked at that 3rd and 3rd Street and rail crossing a number of times in its current configuration, even before the current operators moved out of there. So, I know that's been an area that's been looked at and, secondarily, I can tell you from a public downtown street user, I come off Fairview and 2 1/2 Street and get down 3rd and make that jog, even though it's only half a right of way there, and take 3rd Street to get to Franklin and I see a number of other people utilizing that on a regular basis. Rountree: Further Comments? Questions? Okay. We still need to provide consensus in terms of direction to Matthew -- Meridian City Council Special Meeting 1l r shop September 16, 2008 Page 62 of 96 Bird: What direction do we go, Mr. President? Rountree: Well, the preferred alignment I think is the first thing you -- of the three do you have a preferred alignment or do you want to see something different? Is it the general consensus that alternative -- option two is the preferred alignment? I see heads nodding. Okay. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: And I guess, Matt, I think you covered this last time we got an update on the 3rd Street extension study. What was the public feedback on this? Ellsworth: Mr. President, Members of the Council, Madam Mayor, during the stake holder involvement process essentially 3rd Street rose to the top in that as well. You know, similarly, in the construction costs, the right of way costs and all factors considered throughout this process 3rd Street separated itself from the rest of the pack. In examining 3rd Street as opposed to 2nd and a 1/2 Street, a lot of folks raised concern about the school, about existing constraints. Looking the opposite direction, 4th Street has substantial property owner impacts and, again, as Mr. Wardle mentioned, it's the straightest line. There was a lot of people through the public involvement process and the stake holder involvement process that said, hey, if you are going to do this, do it right, build as straight of a roadway as you can. More user friendly. It makes sense. So, consistent with all the other factors that were considered during this analysis, the public and stake holder involvement also pointed to 3rd Street. De Weerd: Thank you. Rountree: The next question is preferred funding strategy and I -- I'll chime in with Mr. Zaremba in terms of the proposed classification as a minor arterial and build a case why it could meet that definition, as well as the first bullet point and require it through redevelopment or development as part of the development costs. They are going to have to have a road through some of that anyway. So, a portion of it is going to be borne by development anyway. Anybody else have any suggestions on that one? David, you have spoken. Bird: Mr. Rountree? Rountree: Mr. Bird. Bird: Mr. President. While I agree with you, I just don't -- I just don't feel that this section is what -- is all that we have to improve on 3rd Street. Rountree: Oh, I agree. • Meridian City Council Special Meeting shop September 16, 2008 Page 63 of 96 Bird: I think you have got to curb and gutter and widen it out if we are going to expect trucks and stuff to go down it. So, I think the financing is really, really going to be the toughest part of this whole deal and I -- while I agree with you and Councilman Zaremba both on that area there, what are we going to do from Carlton to Franklin, because it's got to be improved, too, and you're through two pieces of property that we know we are not going to get no help from and to be flat truthful with you, I think there is a lot of people along there that aren't going to be willing to look at any kind of funding that comes out of their pocket. So, I don't know, I mean I think it's something that's got to be continued and looked at and figured out, but, man, if it's 2.2 million for that -- it's more than a quarter mile, but if it's that we are looking probably seven or eight million for the whole street. Rountree: Well, the cost that Matt gave us, half of that's right of way cost for this particular piece. I don't know that you have -- you would incur that kind of cost for the rest of it. If we are looking at having to improve the entire stretch, the idea that it remains a collector means it isn't going to happen. If it gets reclassified at least there is a potential that it could be added in the capital improvements program and at some point in time it potentially could happen. Ellsworth: Mr. President, Members of the Council, Madam Mayor, and Councilman Bird, President Rountree brings up a good point and that is that if this roadway were to fall under a minor arterial classification that would apply not just to the study area here, it would run the extent of the corridor, which is from Franklin to Fairview. So, some funds could come from that. And the other point -- and I haven't looked at the exact right of way that's there in awhile. From what I recall ACHD does own a bit more as you continue to the south than they do further to the north. For some reason 80 feet is jumping out at me, but I would need to go back to verify that, but I'm fairy confident that they do own a wider corridor as we continue south over the railroad tracks and toward Franklin than they do in the area that's subject to this study. Bird: Mr. President? Rountree: Mr. Bird. Bird: I am in favor of going ahead -- you know, I think it's an important road to get a roadway, but I also want to do it right and even -- even from Carlton to Fairview would be an improvement, don't get me wrong, because I'm -- I'm like Shaun, I take -- a lot of times take 2 1/2 Street and, then, swing over and -- to get to the Legend field or to Storey Park, the speedway a lot of times, so I -- I think we need to push on with it, but how are we going to -- the financing is going to be hanging. Rountree: Any other comments on financing? And I don't disagree. I think they are all potentially as viable as any other one up there, but I think we -- I personally would like to see us concentrate on the two I mentioned. I don't see an LID happening and I think the last one is probably not going to happen. I don't know where we'd get the resources or Meridian City Council Special Meeting frokshop September 16, 2008 Page 64 of 96 MDC would get the funding, unless there is some kind of partnership on a reimbursement for impact fees, if we can get it reclassified, so that's a possibility. De Weerd: Mr. President? I guess step one is to ask staff to detail the steps needed to pursue the minor arterial classification and just like many of these other connections, the example being Pinebridge and their bringing Pine Street from Eagle to the connection at Locust Grove, but it's development driven, unless there is another funding mechanism. But I think the first step is to look at seeing if we can get it designated as a minor arterial. Rountree: And I think that's the basis of the response to ACHD. Thank you for your comments and we understand your position, however, here is what we see in terms of the traffic movement on 3rd Street and we believe it could function as a minor arterial. ACHD's jumping up and down back there now. Gary. Inselman: Mr. President, Madam Mayor, Council, I didn't want to complicate things, but I would -- De Weerd: Would you state your name for the record. Inselman: Gary Inselman representing Ada County Highway District. As you stated, just making the classification minor arterial doesn't mean it will get in our Capital Improvements Plan. As you well know, there are many minor arterials in the city that are not in our Capital Improvements Plan and, therefore, not eligible for impact fees. Pine is a great example from Locust Grove west, it's not in our Capital Improvements Plan and it needs some improvements as well. Probably will Gary a lot more traffic than 3rd Street. The section that Dennis Baker is developing now was -- you know, we had issues with that for quite some time trying to get it into our Capital Improvements Plan and eligible for these type of deals. I just want to point that out, that, unfortunately, it's not a guarantee and could, you know, delay things potentially. Rountree: It's the first step, though. Inselman: Absolutely. It would be a first step for the potential that you mention. Rountree: Yeah. Inselman: If I might, I would like to point out, too, that the main concern of our commission was the four-plexes. If the city and MDC could solve that issue, I think we - - it would go a long ways in resolving the rest of the corridor. That was the huge stumbling block our commission had is they didn't want to be in the position of having to buy a four-plex or condemn one. If that could be resolved, I think it would go a long ways. Ellsworth: And, Mr. President, if I might, Madam Mayor, Members of the Council, I spoke to the developer of that project today and he's been involved throughout this Meridian City Council Special Meeting shop September 16, 2008 Page 65 of 96 whole process and his position, which Shaun alluded to, this whole time has been right now I'm a willing seller. I'm not sure how long that will remain the case. So, again, to further muddy the waters, that's -- I spoke to him today and he, again, reiterated that prospectus. Rountree: Its a money deal. Bird: Yeah. If you have got unlimited money you can do anything. Rountree: Thank you, Gary. Matt. Ellsworth: Mr. President, Madam Mayor, Members of the Council, maybe -- and I hate to jump ahead in the agenda here. One of the -- the next agenda items is the upcoming potential meeting topics for the upcoming October 6th joint meeting with the Ada County Highway District and I wonder if Mr. Inselman would be willing to sit down at some point with staff to discuss what other steps would hypothetically be necessary after -- again, a hypothetical reclassification of a future East 3rd Street roadway extension to a minor arterial would need to follow in order to get that into the CIP and ultimately to construct this roadway and maybe that's -- that's the sort of thing we need to report back to Council and to the Commission on the 6th, if that seems like an appropriate direction. Rountree: I see Gary's head nodding that he's willing to do that, so I think that would be a good item, since we both have been updated on this, maybe we can move it forward. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess if the -- as Mr. Inselman spoke about, if we could find out the cost of the four-plex that is the road block, that would be good to have as part of that discussion. Rountree: Do you know? De Weerd: Do you know? Rountree: Mr. Wardle. Wardle: Mr. President, Madam Mayor, I do not have a cost for that four-plex and to be real honest with you, have not had that discussion with the property owner for specific reasons and that's -- and that's one of the things that the Development Corporation does property acquisitions and has a process. This is a little more open in terms of -- it's not -- it's been on the public record that we have got a willing seller. I know that our board of directors is going to want to have some type of commitment before they would expend those funds and we have to make certain findings when we purchase properties. Obviously, this is for a public purpose, but one of the things that we do to go Meridian City Council Special Meeting Volshop September 16, 2008 Page 66 of 96 out and get financing -- and we would probably, at the level that we are looking at, we would probably be entertaining some sort of term financing for this item. We would need to know with some certainty for our lending institutions how long a wait that may be before those public improvements are brought to fruition. So, I can certainly do a little background research, but there are a couple side boards for those property acquisitions. Rountree: I guess the fundamental question, Shaun, was -- was there potential value, not whether or not MDC would move forward with acquisition. You have a willing seller there, what's his willing price. Wardle: Right. And the issue for us is -- I can tell you that sort of this chicken and egg game, but, you know, if we were to purchase that -- that parcel, we really would -- I mean if this roadway would not go through, the Development Corporation would be in ownership of a parcel that would be sort of at the end of nowhere if there is no improvement there, so -- and I know that our board's been sensitive to those issues, so -- in addition to that, I would also -- if I can update our board of directors, we have a special meeting next Wednesday morning and invite any of those that would like to be in attendance at the 6th meeting -- at the joint meeting, just to give them an update. Rountree: Thank you. Do you need anything more on that, Matt? Ellsworth: No, Mr. President. Thank you. H. Split Corridor Phase 2 Design Update Rountree: Okay. Go on to Item H. Ellsworth: And Item H is an update on the Meridian split corridor phase two concept design and what -- what this largely focuses on is some of the phasing that's associated with this project that's set to move forward for construction in 2012. There are some improvements that will go on or proposed to go on with this construction in 2012 and some longer term improvements that the traffic analysis is showing may be necessary within the 30 year timeline of that project. So, here with us this evening to dive into that is Adam Zaragoza, he's the project manager for the split corridor phases one and two. Zaragoza: Thanks, Matt. Mr. President, Madam Mayor, Council Members, like Matt said, my name is Adam Zaragoza, I am the ACHD project manager for the split corridor phase two project. Just kind of a high level general overview of where we are at with the schedule right there. Those slides that you have are up here on the board, so if you have any difficulty looking at it up there, you can look at it with the slides that you have in hand. De Weerd: Thank you. Meridian City Council Special Meetingfrkshop September 16, 2008 Page 67 of 96 Zaragoza: But just kind of an eye level where we are at with the schedule right now. Preliminary design completes this winter. That will include the traffic studies, our public involvement, environmental reports. Final design completion is scheduled for next summer. That's the roadway update construction and right of way. From there we will go into the right of way acquisition process that's scheduled in 2010 and 2011 and, then, construction is still scheduled for 2012. What I'm here to talk to you about tonight is the intersection alternatives that we are proposing right now. I know this is kind of hard to see, but it's kind of a pan out of the overall area of what we are going to be looking at. If we go -- this is -- this slide right here is the Meridian and Cherry intersection. If we were to go from the top right comer in a clockwise direction -- I will walk you through what the lane configurations are going to be like at the intersection. Right there there is a dedicated right if you're going westbound on Fairview Avenue. There is two through lanes and two left-hand tum lanes from Fairview onto Meridian Road. Going northbound on Meridian Road past Fairview Avenue there, is -- there is one dedicated right-hand turn lane, two through lanes, and two left-hand turn lanes. Rountree: So, just to refresh us -- and I know it's true, that free running right on Meridian will go away. Zaragoza: On Main -- on Main Street? Rountree: On Main, yes. Zaragoza: Yeah. We will get to that here in a minute. Rountree: Okay. Zaragoza: I will walk you through that. North -- or where did I leave off? Eastbound on Fairview Avenue, what we are looking at is a right-hand turn lane with a straight -- two straight -- dedicated straight through lanes and two left-hand turn lanes. And, then, southbound on Meridian Road you're looking at a dedicated right-hand turn lane with two through lanes and two left-hand turn lanes. Those numbers that you see on the board right there are the 2035 p.m. peak hour forecasts. One thing to note here is the westbound traffic, it does cue you through Main Street with this configuration still. The Main and Fairview intersection, same thing here, if we were to go from the top right comer, go clockwise all the way around. Fairview Avenue westbound we are looking at a right-hand turn lane with the through lane, two through lanes, and a left-hand tum lane. Northbound on Main Street, the right-hand turn lane with the through lane to the Albertson's plaza and, then, a left-hand -- and, then, both those would be left-hand tum lanes there and this, Mr. President, goes to your dedicated right-hand lane. Main Street going eastbound on Fairview you have one dedicated right-hand tum lane on Main Street and, then, two through lanes and, then, coming out of the plaza there you have a right-hand turn lane with a straight option and a left-hand turn. Going to the free right removal, I did speak to our right of way agent for the project this morning. She said, basically, what we would do there is just go through the typical vacation process of what to do with the property. Meridian City Council Special Meeting �rkshop September 16, 2008 Page 68 of 96 Ellsworth: Mr. President, to clarify -- and, Adam, please, correct me if I'm wrong, in earlier discussions with ACHD they indicated -- and this is his follow up to one of the questions that Council raised, that free right is wholly owned by ACHD at this time. Zaragoza: Yes. That's correct. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I think the other piece of that question was -- is who actually owns that little triangular park and if I'm understanding your answer, then, that's ACHD right of way and we have just been maintaining it, but the park would go away. Zaragoza: Correct. Mr. President, Councilman Zaremba, that's correct. We do own that piece of property. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: So, you're saying the land that the city has been maintaining and the flag pole is owned by ACHD? Zaragoza: Mr. President, Madam Mayor, from -- the information I did receive is that we own that piece of property. As far as what maintenance is, I don't know what the maintenance agreement is. Bird: There isn't any. De Weerd: Well, we can just charge you back for what we have -- Zaragoza: All those years of service. Ellsworth: Mr. President, Madam Mayor. Or ACHD could feel free to give it to the city for whatever uses the city feels is in the city's best interest. Zaragoza: All right. Jumping onto the -- let's see. I want to go through the scenario C. Awhile back this Council here requested our commission to look at different alternatives. We did look at the four alternatives and came up with the best case scenario for scenario C, which you have been provided information on earlier in the week. This scenario C is with the 2035 p.m. forecast. I do have the numbers here if -- if you want those, but what we came up with here for the Main and Fairview intersection, again, this makes this -- if 3rd Street goes in, this would be the optimal configuration for the long grand master plan. What you're looking at here is, if you're going, again, the clockwise Meridian City Council Special Meeting ®rkshop September 16, 2008 Page 69 of 96 direction from the top right is Fairview Avenue with the three lanes through with the optional turn right into the Albertson's plaza and, then, a left-hand turn lane. Coming up Main Street right tum only. Going eastbound on Fairview you would have the three lanes through, with the optional right. And, then, coming out of the Albertson's Plaza you would have a right tum only. So, it limits that to right -in, right -out. Again, this is the optimal solution if 3rd Street were to go through and 3rd Street were to be signalized. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I thought that the city requested to look at this with closing the Cherry Lane Plaza and allowing the Main Street to have the right tum and the left tum with that signalization. Zaragoza: I think that was -- was that alternative A? Ellsworth: I'll dive into the memo here to find that out, if you will give me just a second. Zaragoza: Again, this is our team's recommendation at this point for the best case scenario here, but I know you did give us that request to look into that information. De Weerd: And so based on what did you come up with this? Zaragoza: What were the bullet points for that? De Weerd: Yeah. Zaragoza: I can dig back into the -- De Weerd: Or even the consideration factors. Zaragoza: Yeah. I can dig back into the traffic study and provide you information on that. That way we can have these bullet points and they are clear and concise and I can get that information over to you. De Weerd: Okay. Bird: Mr. President? Rountree: Mr. Bird. Bird: On this -- this one you got here, I take it going north on Main, no left-hand turns onto a -- Rountree: Fairview. Meridian City Council Special Meeting *shop September 16, 2008 Page 70 of 96 Bird: -- Cherry Lane. Zaragoza: Correct. De Weerd: We were just talking about that. Zaragoza: Yeah. Bird: That's what I thought you were talking about and I was just wanting to clear up why. Hoaglun: Mr. President? Rountree: Mr. Hoaglun. Hoaglun: Then, to follow up on that, would that be coming from 3rd Street, then, you do the left tum or is that going to be Meridian would take the bulk of that going onto Cherry heading west? Zaragoza: Mr. President, Councilman Hoaglun, yes, the optimal location for the signal would be at 3rd Street, so you would have the traffic diverted off over to 3rd Street and, then, take the signal left onto Fairview. Hoaglun: Okay. Bird: Mr. President? Rountree: Mr. Bird. Bird: Man, if I owned a retail spot on Main Street and they are going -- and they are going north and they have to tum right only, I -- I don't think that's — I don't think that's practical at all. De Weerd: Mr. President? Bird: But I'm not an engineer, so -- Rountree: Madam Mayor. De Weerd: I -- I can't support that, but I would like to know what the rationale is so that when we talk about this on the 6th we can talk about that with the detail. Zaragoza: Mr. President, Madam Mayor, yeah, we will have those bullet points available for you. Meridian City Council Special Meeting9orkshop September 16, 2008 Page 71 of 96 Rountree: I'm trying to recall our discussion on the Fairview concept that -- as I recall, we drew the line in the sand on seven lanes at some point and I -- was it Main Street or was it Meridian or was it before that? Because that would depict seven lanes through that intersection. . De Weerd: It was Meridian I thought. Rountree: Okay. De Weerd: Wasn't it? Zaremba: The discussion was seven lanes -- Bird: That's right to Meridian -- Zaremba: -- beyond Meridian and, then, we got a later e-mail that said they were thinking it may need to go all the way to Linder, while the study only goes to Linder, so -- Bird: Yeah. Zaremba: -- my assumption was that if you need seven lanes to Linder you probably need it all the way to the county line, but the original thing that was shown to us, the seven lanes went back to five just west of Meridian. Rountree: Okay. De Weerd: That's what I thought. Rountree: That's what I thought, yeah. Zaremba: And when we were at that point in the discussion I was saying it should not happen in the Meridian -- in the Meridian intersection, it should happen just slightly west of that. De Weerd: They moved it way far -- Zaremba: Well, the new discussion is Linder. De Weerd: -- west of that. Bird: But they are afraid of their right of way purchases, remember, David, on that? Zaremba: Yeah. Meridian City Council Special Meeting Shop September 16, 2008 Page 72 of 96 Zaragoza: Mr. President, Council Members, that's something that we can confirm prior to the October 6th meeting on where that Fairview Avenue study could have the stop point at for the seven lanes. Mr. Inselman just notified me it's just west of Meridian. Bird: That's what I thought. Ellsworth: Mr. President, Madam Mayor, if I may, another point about the slide that is -- that is currently up on screen over there is that with this proposed configuration -- and, again, this does not factor into consideration the community oriented concerns that the Mayor and, then, other Council members brought up at the last update, this configuration would still function at a level of service F during the peak hour in 2035 based on those forecasts of traffic volumes. So, purely from a technical traffic perspective, this still is not a free flowing, well functioning corridor. But, again, having said that, City Council has various other community oriented concerns to factor into that decision. So, I did feel that that was worth pointing out. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Actually, I think that's the point. We want people who are just through traffic and don't intend to shop on Main Street anyhow, not to be on Main Street. We don't want them to think of that as an attractive through corridor, we want destination traffic on Main Street. We want the people who are going through to be over on Meridian. Bird: Mr. President? Rountree: Mr. Bird. Bird: Mr. Zaremba, if you -- if you want to encourage business down on Main Street, you got to -- and you want the traffic to be able to go west also off of Main, you got to at least have one turn west -- to the west. I mean, holy Toledo, what are you going to do, just tell these people on Main Street, these businesses that's got investments and stuff, that -- to move over on 3rd Street, that's where all the traffic is going to be? I thought 3rd Street was going to be for trucks and stuff like that. Zaremba: Well -- and I agree with the Mayor. The option that included the left turn off of Main onto Fairview included closing the driveway out of where Albertson's is and -- I mean there is two or three other driveways in there and plenty of access off of Meridian, so I -- if that's scenario A, then, we -- we need to see the list of why that was discounted. De Weerd: And we need to support it. Zaremba: Yes. 0 Meridian City Council Special Meeting Workshop September 16, 2008 Page 73 of 96 De Weerd: I'm song, Mr. President. Zaremba: Just to follow up, I mean I think our objective is to reduce the turning movements and if the driveway is going to remain open, then, this would be an option. But I agree, I would like to explore having that driveway closed if possible and, then, I could see a left tum from Main to Fairview. One -- one lane. Rountree: I guess my comment is that the eastbound traffic's going to function at level of service F what -- how much worse level of service F is it going to be if you have a left- hand turning move there. This will never be a free flowing intersection at peak hours, so -- De Weerd: But, Mr. President, you have a left tum in off of Fairview, so its -- you already have that open, you have those lanes, so I guess without seeing the rationale as to why -- if you close off the entrance to the Chert' Lane Plaza, why you couldn't have a left tum movement when you had the light to show right tum and left tum. I don't know. I'm not a traffic engineer, but, you know, I do know what our goals are for Main Street and it's not to dead end it. Ellsworth: Mr. President, if I may, and Madam Mayor, Members of the Council, I, too, am by no stretch of the imagination a traffic engineer. I know in discussions with ACHD right of way regarding closing that Cherry Lane Plaza approach, it sounded like a non- starter, based on the analysis on cost and the legality of the situation, ACHD right of way was extremely tentative to go there. They had some pretty serious concerns with it. Inselman: Mr. President, if I could address that a little bit. The right of way concerns for closing the driveway were -- that's a concern, but leaving the right -in, right -out function of that driveway doesn't impact the level of service of the intersection or the delay, it's just when there is a gap someone will turn right and continue. on, it wouldn't be a signalized movement. So, that's not an issue at the intersection. The lefts are the issue at the intersection. I believe what we discussed is closing the driveway further down near the bank and leaving this one open, because it's a better location for it and it functions better without interfering with the Meridian intersection, but -- so that's why that was left. But it has nothing to do with the other left tum movements or those considerations, it's just it's there and it would function as a right -in, right -out without interfering with the delay at the intersection. Bird: Gary, I -- Mr. President? Rountree: Mr. Bird. Bird: Gary, I got a question. We are not going into Albertson's or into that deal, so I'm coming down Main Street and I want to get in there, go to Albertson's or UPS or somebody in there, so I got to tum right under this plan and probably head down and Meridian City Council Special Meeting *shop September 16, 2008 Page 74 of 96 figure out somewhere to turn around and so I'm -- I'm going back and heading west, so I can get in there; is that right? Inselman: Mr. Bird, either that or plan your trip ahead and cut over to Meridian sooner to get down and -- De Weerd: But you don't even have access. Bird: What if I'm -- what if I'm up at Wells Fargo Bank doing business there? Inselman: I believe what this is showing is the best the intersection could possibly do. It doesn't mean it's a preferred alternative for any of the businesses of the city, but that's the best it would ever do. What you see is level of service E and F, traveling seven miles per hour through that area. You add additional turn movements, you degrade that further. Ellsworth: And, Mr. President, Madam Mayor, Members of the Council, this alternative C that's shown on the screen right now is somewhat of a compromise at the staff level that we sort of walked through. What it does still allow is access for motorists traveling westbound on Fairview to still make that left to get to those businesses up and down Main Street, do their shopping, but part of that compromise, again, is that from there, in order to make a left and continue west on Fairview, they would need to head east to East 3rd Street or west over to Meridian in order to make that left and continue with their trip. It was better than the full on right -in, right -out that was initially proposed based on the traffic operations of the intersection. Rountree: But I just have to ask the question, because we are going to hear it -- would a one way couplet resolve that issue. Zaragoza: Mr. President, Madam Mayor, and Council Members, I did receive -- or I have received word that there is a petition of over a thousand signatures that are in opposition of the cross over. I do not physically have that in hand. We did have our public involvement meeting last week. Our comment period closes next Wednesday. So, we are going to summarize those and have a synopsis for you available during the October 6th joint meeting. Rountree: Okay. Hoaglun: Mr. President, I just think we ought to have some fun and just recommend both of them be roundabouts and, then, we could really have a -- Bird: That's just what I was going to bring up. I think we ought to try a roundabout there. De Weerd: I think they need to buy a shopping center and put a roundabout in it. Meridian City Council Special Meetingerkshop September 16, 2008 Page 75 of 96 Zaragoza: One other note to make with regards to the Meridian split corridor is we are looking at the Pine - Main intersection. We are aware that that does have backing up problems for anybody that's turning southbound off of Pine. I have asked our traffic folks to take a look at that and see if we can have some sort of resolution or some sort of proposal prior to the October 6th meeting as well. That was an item of discussion during the open house, so -- De Weerd: Thank you. Well, it will be a lively discussion on the 6th. I do look forward to it. I have no further comments. Rountree: Any additional comments, questions? Thanks for the update. You kind of know where we stand about left-hand tum movement. Zaragoza: Thank you. 1. Discussion of City Council ACHD Joint Meeting Topics for October 6th Meeting Rountree: Okay. Item I. Matt. Ellsworth: Mr. President, Madam Mayor, Members of the Council, it sounds like two of these may already be -- may already be established based on previous conversations here this evening. The joint meeting with the Ada County Highway District commission is coming up at lunchtime on October 6th. Pete Friedman, the long range planning manager, forwarded a memo to the Mayor and Council on the 12th outlining some recommended discussion items for that meeting, so we wanted to get those in front of you this evening, so that staff has enough time to coordinate with ACHD and prepare whatever background materials will make for a productive discussion on the 6th. So, the options -- or, excuse me, the items that -- that Pete and I discussed that we wanted to get in front of you are, of course, the 3rd Street Extension and Alignment Study. The proposed cost sharing policy, which is one component of the ACHD's transportation and land use integration plan. Right of way vacation, review, authority, and responsibilities. An update on Ustick - Linder intersection, which is -- which is currently -- it's programmed for construction in 2009. It's probably due for an update and Mr. Berg may wish to give a nod to an additional issue associated with it relating back to pedestrian movement -- De Weerd: Matt, before Gary leaves, I would like to know -- does the city need to comment on the phase two split corridor in writing before our joint meeting? So, we don't need to prepare written comments? Ellsworth: Mr. President, Madam Mayor, without Adam in the room I'm not sure what it would do to his timelines to not have a concrete response to that proposed alternative C between now and October 6, so I certainly don't think it hurts to have something in writing, just to forward the conversation, make sure everybody is on the same page, and I'm happy to prepare something in writing for Council's consideration at a future meeting 0 Meridian City Council Special Meeting Irkshop September 16, 2008 Page 76 of 96 or a consent agenda item, whatever -- whatever Mayor and Council are comfortable with, again, just to clarify City Council's stance on things. Bird: Mr. President? Rountree: Mr. Bird. Bird: I agree with the Mayor, I'd like to see something in writing regarding -- man, I can't buy into that at all, period. That one deal. I think we are asking for nothing but trouble. And I feel song for any retail outlet that's sitting between Carlton and Washington, I guess it is, and Fairview, because people can't go west when they get done, they are not going to come. I mean, you know, I just think we are -- I just don't think we are using our marbles, which wouldn't be the first time, but we don't need to do it again. Rountree: Matt, I think that -- yeah, a letter would probably be in order and I think probably -- I don't know that we need to address whether or not we got all our marbles, but -- but our concern for -- for the businesses and the operation and the development and redevelopment of Main Street to accommodate the traffic moves. Whether the solution is a left-hand tum or doing some improvements mid block somewhere, so you can go left over the Meridian someplace down in that area, because you can't, because there is no through road at this point in time for multiple blocks. So, anyway, I agree, I don't think what we have got there is going to -- going to fly. Ellsworth: Mr. President, Madam Mayor, Members of the Council, what is the best capacity to get a letter to you for your consideration? Would that be preferred as a Consent Agenda item next week? Is that something you would need additional discussion of a letter for? What's the best way to do that? De Weerd: What's the deadline for comment? Ellsworth: Mr. President, Madam Mayor, there isn't an official deadline for comments. I think if it's going to feed into the discussion on October 6th, then, getting it to ACHD with enough lead time for them to soak that in before that -- that meeting would be the best. That would ideal. De Weerd: Well, Matt, can you have it for the Consent Agenda on the 23rd, but get it to Council sometime by the -- before the end of the week, so that they can give you comments? Does that sound reasonable? Rountree: Uh-huh. Bird: It sounds fair to me. Rountree: Gary's got a comment. Meridian City Council Special Meeting *shop September 16, 2008 Page 77 of 96 Inselman: Mr. President, Council, I just want to make sure you were clear that he showed two options for that intersection, one that -- what it would be to start and, then, that last one was the ultimate configuration that would be converted to a time in the future that hasn't been determined, so -- Rountree: Right. De Weerd: So, our comment would be to keep it and not do the ultimate, but keep it with -- Inselman: Or perhaps a suggestion of some process that would happen before changes were made or additional study, something along those lines, would be appropriate. De Weerd: Did you catch that? Ellsworth: Mr. President, Madam Mayor, I believe so and that's a good point that Gary brings up, the improvements that are slated with phase two in 2012 would not remove those free -- or those through movements. The alternative C that we referred to would have to occur at some point in the future after a 3rd Street extension is made. I would also -- as a subcomponent of that discussion entail possibly the construction of an additional east -west connection from that extension over to Main Street. But understanding Council's concerns, I can -- I can tailor that written response accordingly and get it back to you guys for consideration and comment by the end of the week here. Rountree: I don't know what the analysis indicated, but in my mind if they could take a look at -- is there any improvement at all in terms of capacity, if they were just to do right -in, right -out, and not have signalization into the shopping center with that first scenario, whether it makes any difference or not in its operation. If you have got a little more green time on some of the legs it would help and if that could do it -- Ellsworth: Mr. President, Madam Mayor, Members of the Council, a lot of that information is included in the draft traffic study report and I can -- included along with the draft written comments to Mayor and Council, I can include sort of the high points of that analysis, so you have that in front of you as well. From what I recall, it did operationally show some improvement over what's proposed in 2012 and ultimately in 2035, but I don't have those numbers in front of me right now. Rountree: Okay. Thanks, Matt. Any other guidance, direction? All right. Zaremba: Mr. President? Rountree: Mr. Zaremba. Meridian City Council Special Meeting ®rkshop • September 16, 2008 Page 78 of 96 Zaremba: Before we move on from the joint meeting topics, though, I have been asked by Chief Anderson to add one, if we can. He is struggling to get the signal in for fire station five on Linder. De Weerd: Still? I thought that was resolved. Bird: I thought that was done. Zaremba: The issue at the moment is they won't let him cut across the street while Ten Mile is closed. Linder is the alternate and he is wanting to find a way that he -- his contractor says they can get it done in a day or less and he wants us to discuss it at the joint meeting and see if we can help him get a resolution. Rountree: Gary doesn't want to discuss that at the meeting. He's going to take care of it for us. Zaremba: Well, the issue is if it gets pushed off -- apparently there is also a requirement that they can't do it after the middle of November, because asphalt, you know, freezes, which means he ends up being next April before he gets his signal in there and -- he's been trying to do this since last February, so -- De Weerd: Understood. Gary will -- Rountree: Gary's feverishly writing notes down there. I'll bet it's going to happen soon. But maybe you could just give us an update on that, just -- it's happened. Zaremba: Yeah. Well, maybe -- maybe an update agenda item and if it's resolved by then we just scrap -- we skip it on the agenda. Rountree: Okay. Thank you. I guess my comment was I think we are going to be occupied with two of those items for the whole hour that we probably ought to be prioritizing them and maybe -- I think the split corridor update and the 3rd Street extension is probably going to occupy most of our time. Zaremba: I'm just trying to show my support for the chief. Rountree: Yeah. I appreciate that. Zaremba: Help him get it done. De Weerd: Mr. President. I guess I don't understand why the proposed cost sharing policy is up there. I thought we were supposed to do -- to be further along in TLIP and understanding that before we got to this. Correct me if I'm wrong. Ellsworth: Mr. President, Madam Mayor, Members of the Council -- Meridian City Council Special Meeting forokshop September 16, 2008 Page 79 of 96 Rountree: Matt will. Ellsworth: -- I think that's -- that's a valid point. Staff sat down -- city staff and ACHD staff sat down last week to go over preliminary staff level comments on the cost share policy and some of the other documents associated with TLIP. ACHD staff has yet to have an opportunity to -- to fully engage in that discussion, we were somewhat limited on time, so that -- that might be an appropriate item to remove in favor of some of the more pending issues that Councilman Rountree alluded to. We can bring that to you further along in the discussion. De Weerd: Well -- and, Mr. President? Rountree: Madam Mayor. De Weerd: I guess beings how next week we can't talk about it, we have an extremely full agenda. There is no meeting on the 30th. So, there is no time for the Council to even talk about -- to get an update from staff on what some of the discussions were. So, the timing is not good on that topic on our side. Ellsworth: Understood. De Weerd: Okay. Ellsworth: Mr. President, Madam Mayor, Members of the Council, then, am I correct, then, in assuming, then, that the two items that you would like to propose to ACHD for inclusion on that agenda are 3rd Street Extension and Alignment Study and the split corridor update? De Weerd: And safe routes to school. Bird: We have got to do that Ustick - Linder one. De Weerd: We have to. Yes. Bird: We have to do that. De Weerd: No. They will update you as -- Rountree: Okay. We will just have a quick update on that. Bird: Update on it. Yeah. We got to leave that one on. But I'm like Council President, think those two are going to take all our time and, then, some. Rountree: Okay. Sufficient direction, Matt? Ellsworth: Yes, Mr. President. Discussion of City's Transportation. Meridian City Council Special Meeting *shop September 16, 2008 Page 80 of 96 K. Reconsider SWAC Recommendation on Playground Equipment at Compass Public Charter School Rountree: Next item. Reconsideration of SWAC's recommendation on playground equipment for Charter School. Mr. Nary. Nary: Thank you, Mr. President, Madam Mayor, Members of the Council. Last week I brought the SWAC's recommendation for an expenditure of 12,000 dollars for playground equipment at the Compass Public Charter School. In further reviewing that -- that expenditure, one -- I was not in attendance at the meeting in August where this was approved by the committee. I live across the street from this location and so I was curious if there had been a discussion about access to this play equipment. One of the things that the SWAC has been pretty consistent on in all of these expenditures for different projects around the city was that the public have access to them. Now, sometimes, obviously, on a school site they don't have access during the school time, but they have access on the weekends and the evenings and the afternoons and Sundays and Saturdays. So, I contacted the PTA -- the PTA president to ask and she said there is no pathway access to the school. So, I drove over to the school myself, because they have constructed a new building on this property and if you're not familiar where this is, this is where the -- it used to be Cherry Lane Christian Church. They have built a new building on the property that blocks the view of the rear section of the property. They have also built a vinyl fence now along Cherry Lane, so, again, it's great for the school to have more fencing, but it's difficult to imagine how the public would have access to this play equipment that they are helping fund. When I drove over there there is also two access gates that are open during the day -- I don't know when they are closed, but there is two chain link fence gates that would block access to this area. This play equipment is already constructed, it is immediately behind a building and it's not visible for anywhere, except when you get right up to it. So, I did ask the rest of the committee if they would like to reconsider and discuss this again, because that wasn't a question that got discussed. What the question that had been discussed at the meeting was whether the school was public or private and it is a public charter school, which means anyone can attend it. It doesn't mean anyone can get to it. So, the commission -- the committee members did request that I bring this forward to you to recommend returning it to the committee for discussion at our next meeting in October to see if it fits our criteria and as a -- I guess a follow up to that I did report to you last week -- one of the focuses the committee wants to do is to create some structure and, then, probably weighted criteria, because, one, as I told you last week, the funds are going to be coming more limited. We are getting more applications and requests and we do want to make sure that, again, the funds that are being used from recycling benefit the most amount of people the most times that are available. So, they did ask that I bring this back to request you reconsider the expenditure and refer it back to the solid waste committee and with the follow up on criteria would, then, be coming back to you with a recommendation about this project. I did notify the applicant. I did advise them that if you granted that it wouldn't be discussed until the October 6th meeting of the solid waste committee and that was fine. Meridian City Council Special Meeting *shop September 16, 2008 Page 81 of 96 Rountree: Comments? Discussion? Bird: Mr. President? Rountree: Mr. Bird. Bird: If the SWAC committee would like it to go back, I have no problem reconsidering our recommendation that we passed. I'm quite surprised. I drive by there quite a bit and I'm quite surprised that -- you can't see -- if they have got the playground equipment in, it's in. I mean you can't see it. And I -- I have seen more fencing going up and I just -- I thought that these funds were supposed to be for the public, as you had stated. So, I'd like to see the committee and -- because I felt the committee, after hearing this, I feel the committee probably give a recommendation without knowing all the facts and I'd like to see them at least get an opportunity to -- to reconsider and, you know, we can -- they can bring it back positively, again, you know, and then -- but I feel more comfortable if the committee is more comfortable with it and I take it that they don't without doing some more discussion. Rountree: So, is that a motion? Bird: That was a motion. Long and lean. Zaremba: I'll second it. I think the fence changes things. Rountree: It's been moved and seconded to reconsider and send this back to SWAC for further discussion. All in favor? Unanimous. MOTION CARRIED: ALL AYES. J. Discussion of City's Transportation Request List for ACHD for Use in FYWP Update Rountree: Now, Matt, after you have had a breather, let's go back to transportation issues. Ellsworth: Sony, Mr. President, Members of the Council, I'm back. But the last transportation related item on the agenda this evening is the transportation project request list, which was prepared by the Transportation Task Force for Council's consideration this evening. And, again, just the way this process typically works is ACHD solicits a list of transportation projects from each city as they approach their annual update of the five year work plan. The tentative schedule moving this year's update forward is to receive input from cities on September 30th, factor that into their prioritization criteria and so forth to generate draft A on the November 11th, followed up by a draft B after -- after additional input from cities and stake holders and so forth in Meridian City Council Special MeetingQrkshop September 16, 2008 Page 82 of 96 December and ACHD has targeted January 28th, 2009, for the public hearing and adoption of the five year work plan. A couple of side boards that ACHD recommended, the task force and Council. Keep in mind as we are preparing this year's list -- the first one, a bit of a departure from previous year's list. They requested that the city break down recommended roadway projects into one mile segments, if you will recall in past years the downtown split corridor, for example, which is a two mile project, was the city's number one priority. They said it's getting tight enough and they want more specific direction from cities, so go ahead and break those down in one mile segments. They also suggested that we extract intersections that are included already in roadway projects. Case in point is Eagle and Victory. The intersection of Ten Mile and Ustick is included. And Ten Mile from Cherry to Ustick. It's those sorts of intersections that ACHD staff indicated were not worth isolating as their own intersection project for purposes of preparing this list, we could let those fall within the projects that they are proposed along with. Finally, ACHD staff requested that the city not include any new projects in this year's list, but, instead, that we reprioritize the projects that were included in last year's list. So, with those in mind in front of you, there is the top 28 projects recommended by the transportation task force and in addition to going to ACHD with this -- with this compiled list, in the past the city has also forwarded it along to COMPASS and the Idaho Transportation Department for their use in making programming decisions over the course of the year. It gets a little bit dicey because representatives of different entities when they have their eyes on it have different things in mind and different funding realities within which they work, but, generally speaking, the way that we have broken this list down in the past is to isolate ACHD roadway projects, ACHD intersection projects and ITD projects. So, with that background, diving into the ACHD roadway priorities, the top ten, as forwarded by the transportation task force area on the screen in front of you. A couple of noteworthy inclusions are, number five, Pine from Meridian to Locust Grove. As Mr. Zaragoza mentioned, that stretch has some additional analysis forthcoming. That's a good one to keep an eye on. Additionally, number ten is Ten Mile from Ustick to McMillan and if you look back at the previous fully compiled list, number 25, is Ten Mile from Cherry to Ustick and that's one that I -- it just came to my attention today. I didn't notice it on first brush, but that's one that I felt the need to highlight for Council to make sure that you were aware of the way that that shook out. The way that ACHD typically uses these recommendations in each of these categories, intersections versus roadways, is they will take the first five priority requests and they will allocate a certain number of points to those based on where they fall within the city's -- the city's broader list of requests. De Weerd: Matt, number seven, I think, Linder, Ten Mile to Ustick. Linder and Ten Mile are parallel to each other. So, is that maybe Cherry Lane to Ustick? Ellsworth: Mr. President, Madam Mayor, Member of the Council, that's a good catch. I'm going to have to dive back into my notes and the list. That was a typo on my part somewhere in the process here and I'd have to dive back in to figure out exactly what I did there. De Weerd: Okay. Meridian City Council Special Meeting orkshop September 16, 2008 Page 83 of 96 Ellsworth: But, again, what ACHD primarily looks at with these are the top five roadway and the top five intersection requests and that's how the city's feedback is, then, integrated into ACHD's priority system. So, they are the top ten roadways. We can revisit these in just a minute, but moving forward here, the intersection priorities that the group identified -- and this is -- the reason that I identified those side boards that ACHD put on this discussion earlier in the process, because there were several other intersection projects that the city included in last year's list, in particular Ten Mile and Ustick, for example, but, like I mentioned, that's included in the Ten Mile, Cherry to Ustick project. So, based on their direction that would have been extracted. The other project that was on last year's list that I didn't feel was relevant to include this year is the relocation of the signals from Main and Idaho to Main and Broadway. That -- the project that comes from a different funding pool that ACHD indicates will be up and running by the time City Hall opens. So, it didn't seem appropriate to include in this year's list. However, understanding that ACHD will take a look at the top five roadway requests, I was going to recommend that City Council include an additional roadway as a priority. It falls into the way that they are divvying up points and I didn't want to see the city get short changed by limiting the number of projects that they submit to ACHD. So, several other intersection priorities that the group discussed included Locust Grove and Victory, Ten Mile and Victory, and, then, the last two there along Highway 20-26. Those would be combination state slash ACHD projects. One of the other sort of qualitative comments that the task force asked that I bring forward to you is the possibility in certain instances, depending on how the broader ACHD five year work plan is coming together, it's the possibility of looking into temporary signals at some of these higher priority intersections that maybe don't fall within the five year work plan at this time. That would divert funds from other capital projects, but as in the case of Meridian - Ustick, it may provide some temporary relief in the interim. It may also be an opportunity to improve the function along certain corridors, rather than having piecemeal projects that are only helping little bits in segments at a time, which is another one of those qualitative comments that the group ask -- recommends that the Council include in sort of a narrative that goes over to ACHD. So, those are a couple issues that I also wanted to bring to your attention there. Moving on to state projects. Here they are in front of you and another suggestion that ACHD had -- and for consistency purposes we carried it over to the ITD projects as well, it's, basically, until the concrete is poured, keep projects on the list. In the past if a project was slated on ACHD's calendar for the next year of construction, the logic has been the funds are there, the project is a go, so we don't need to include that in our priorities. Due to the funding situation that ACHD currently faces, they want, again, absolute clarity from the city about what their priorities are. So, they recommended that until construction is underway tell us what your priorities are. So, again, it's a slightly different circumstance with Ten Mile interchange, I realize, but for consistency between the two, that's why that's still there. So, we can approach this one of two ways. We can take a look specifically at each of these three sub groups, that might be the easiest way to break this down, or we could try to tackle the broader list here and I would tum it over to Council for questions and for your input and direction on this. Meridian City Council Special Meeting frokshop September 16, 2008 Page 84 of 96 De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: What's the deadline? Ellsworth: Mr. President, Members of the Council, Madam Mayor, ACHD has requested city feedback and a finalized list on September 30th. So, what I was hoping for is based on the direction from -- from Council this evening to prepare in letter format a final prioritized list from the city for Council's consideration at either a future Consent Agenda or if it warrants additional discussion, then, I can work with the clerk to identify a time that might work between now and, then, to bring this back to you. Rountree: If nobody has a preference, if you'd go back to your top ten list, there is a comment or two I'd like to make. Number ten, Ten Mile, Ustick to McMillan, so you start hour -glassing Ten Mile away from the improvements. I would say my number ten on Ten Mile would be from Cherry to Ustick. There is one I'd add, though. It's not necessarily all Meridian and I guess it's a question for Gary, but Franklin from -- what is it, Five Mile? Five Mile to Meadow Lake, is that programmed? Inselman: President, Council Members, Franklin Road, Touchmark, Five Mile is programmed, but it's a federal aid project and we are having difficulties with federal aid funding and we are currently looking at ways to split some of those federal aid projects up, so I don't -- I can't tell you what the timing of that is going to be. Rountree: It's in the hopper, though. Okay. Now, does this ranking establish priority or are these just projects one through ten? Ellsworth: Mr. President, Members of the Council, this is the -- the prioritized list is forwarded by the transportation task force. Now, some of these projects would have been tied in the raw scores, but the group did not recommend making any -- any single project tweaks to reflect any particular priority, so I took the list as you see it there and they didn't recommend any changes to that. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess in light that Ten Mile interchange is -- is getting constructed, to East 3rd and Pine as four and five, it really -- they are a priority, but we need to make sure that ACHD is supportive of the Ten Mile interchange and necessary local road improvements as well. Rountree: I guess my observation would be number nine ought to be number four. Number 11 that's not up there, Ten Mile, Franklin to -- or Cherry to Ustick ought to be number five and, then, I don't know what Linder to Ten Mile is meant to be. Meridian City Council Special Meeting orkshop September 16, 2008 Page 85 of 96 De Weerd: Well -- and, then, Franklin, Linder to Ten Mile. Rountree: Yeah. Yeah. Ellsworth: Mr. President, Madam Mayor, Members of the Council, to make sure I'm keeping up here, President Rountree's recommendation was to advance Overland from Linder to Ten Mile up to project priority number four in the roadways category, followed by Ten Mile, Cherry to Ustick, is number five, which would, then, lead into East 3rd Street as six, Pine, Meridian to Locust Grove as seven, and Ten Mile, Franklin to Cherry, as number eight. But with that I would -- I would point back to the Mayor's comment to request clarification as to how -- how Council sees that playing out. Rountree: And the asterisks on those mean the projects that have been programmed previously? Ellsworth: Mr. President, Members of the Council, those indicate that there is an intersection involved in those projects. That was to remain consistent with -- with the first slide there showing the overall prioritization. I guess by default that would also mean that they are included in the five year work plan somewhere, otherwise, they wouldn't have identified the inclusion of those intersections with those projects. So, let's see -- Rountree: On the list you have presented I would move the Ten Mile, Franklin to Cherry, above Cherry to Ustick. I mean build out. But those two in consecutive priorities. So, it would be, what, five and six. They are -- it would be five and six. De Weerd: Could it be Ten Mile to -- Ten Mile, Franklin to Cherry, and, then, Franklin, Linder to Ten Mile. If we are trying to build out. Rountree: Right. And, then, we have got that -- De Weerd: And, then, Overland, Linder to Ten Mile. And I would suggest changing the Eagle, Victory to Ridenbaugh, to the number two spot and put the split corridor phase two in number three. We have got to get that -- Rountree: I don't disagree with that. Bird: I agree. Rountree: Because that's one that could easily slip. De Weerd: Well, not if -- if one retail outlet has anything to say about it. Walgreens will -- Meridian City Council Special Meeting Porkshop September 16, 2008 Page 86 of 96 Rountree: Walgreens' business plan has changed. They are not building anymore buildings. And after yesterday they might not be building much business, so -- De Weerd: So, that's even emphasizes the — Rountree: So, how confused have we gotten the list so far, Matt? Ellsworth: Well, Mr. President, Members of the Council, Madam Mayor, just to, again, make sure that we are on the same page, what I have so far is priority number one downtown split corridor phase one. Priority number two, Eagle, Victory to Ridenbaugh. Number three, downtown split corridor phase two. Number four, Overland, Linder to Ten Mile. Number five, Ten Mile, Cherry to Ustick. Number six, Ten Mile from Ustick to McMillan and I apologize, I missed some of the comments from there on with the list. De Weerd: Now, that first Ten Mile, Matt, needs to be Franklin to Cherry. Did you already -- did you say that? I thought you said Cherry to Ustick. Ellsworth: I think so. Rountree: And, then, the next one needs to be -- De Weerd: Franklin. Rountree: -- Cherry -- De Weerd: Linder to Ten Mile. Rountree: -- to Ustick. Ellsworth: Mr. President, Madam Mayor, Members of the Council, should we go consecutively, then, with number five, Ten Mile, Franklin to Cherry, followed by number six, Ten Mile, Cherry to Ustick, into a number seven with Ten Mile, Ustick to McMillan, or does Ustick to McMillan fall further down on the -- on the roadway prioritization? De Weerd: No. I think you have to get Franklin from Linder to Ten Mile, before you go Ten Mile, Cherry to Ustick. Rountree: Given the traffic volumes that have already started to relocate to Ten Mile, when that interchange opens up, Ten Mile from Chinden to the interchange is going to be -- Bird: Very busy. Rountree: -- tough to even get out on. It's getting harder now. So, I don't know that there is a whole lot of traffic diverting -- or going to be diverting on Franklin. Meridian City Council Special Meeting Workshop September 16, 2008 Page 87 of 96 De Weerd: I sure like having that lighted intersection there. Rountree: Well, yeah. Bird: It definitely helps. Rountree: That helps. Bird: And, then, you're going to be -- you know, they are putting in that new intersection at Ten Mile -- De Weerd: Okay. Maybe you can read it back -- Rountree: One more time, Matt, and., then, we will take it and get back to you tomorrow. Ellsworth: One more time, Mr. President -- Rountree: One more time. Ellsworth: -- Madam Mayor, Members of the Council, we have priority roadway -- roadway priority number one, downtown split corridor phase one. Number two is Eagle Victory to Ridenbaugh. Number three is split corridor phase two. Number four we have Ten Mile from Franklin to Cherry. Number five Franklin, Linder to Ten Mile. Number six, Ten Mile, Cherry to Ustick. Am I going in the right direction so far? De Weerd: What was Overland, Linder to Ten Mile? Where is that one? Rountree: That was four. De Weerd: That was four? Ellsworth: Okay. So, then, starting with number four, we have Overland, Linder to Ten Mile. De Weerd: Okay. Ellsworth: Number five, Ten Mile, Franklin to Cherry. Number six, Franklin, Linder to Ten Mile. And number seven, Ten Mile, Cherry to Ustick. De Weerd: Uh-huh. And, then, East 3rd and Pine; is that correct? Hoaglun: And, then, the Linder -- I think that's number seven. Rountree: We don't know what that is. Hoaglun: It comes in last, that Linder, Ten Mile to Ustick. Meridian City Council Special Meetingfrkshop September 16, 2008 Page 88 of 96 De Weerd: Well, yeah, Linder probably -- Linder is Franklin to Cherry should be first. Bird: Which one? Rountree: The one that doesn't make sense. De Weerd: That's only -- we need the intersection -- I'm sorry. We need the intersection of Linder and Pine. If we could get that flowing, you don't really need to improve Linder, do you? Rountree: It would work a lot better if they would change the school start times. De Weerd: Matt, I think you need to just type up what you think we have said so far and, then, we can have it under a department report next week. Ellsworth: Okay. Thank you. Thank you, Mr. President, Madam Mayor, I can do that on the roadways. Shall we continue on with the intersections and also the -- De Weerd: Yeah. Ellsworth: Okay. And those are going to get a bit easier. The lists are a bit shorter. So, on the intersections, priority number one is identified by the group as Linder to Ustick, followed by number two, Linder and Pine. Number three McMillan and Locust Grove. And number four is Meridian and Ustick. De Weerd: That's good. Ellsworth: And, again, staff would recommend that -- that Council also include a fifth priority, because that will wind up receiving points in ACHD's prioritization criteria. A couple of possible projects to choose from are listed below under other priority intersections there. Rountree: I guess I have a question on the Meridian Ustick intersection. What more do we want done there before we get a signal someplace else? Ellsworth: Mr. President, Madam Mayor, Members of the Council - and Gary may be able to speak to this better than me. As I understand it, the interim improvements included the addition of a center turn lane, but the ultimate configuration would also include dedicated rights. De Weerd: Well, I'd almost put Locust Grove and Ustick before I'd do Meridian and Ustick, because that's so nasty. Inselman: Gary Inselman. Mr. President, Council, on Meridian Ustick -- ultimately Ustick will go to five lanes. We will widen that out at the time we would study if we want Meridian City Council Special Meeting Workshop • September 16, 2008 Page 89 of 96 to put dedicated rights or not. We certainly probably wouldn't get one on Meridian, at least on the northbound leg, but -- I don't know what more you would do until we actually widen Ustick Road. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, you know, I go through that intersection quite a bit and it's really not too bad, but Locust Grove and Ustick is just a bugaboo. I mean it's nasty. Zaremba: Locust Grove and Victory? Rountree: Locust Grove and Ustick. De Weerd: What did I say? Rountree: That's what you said. And it is. It's -- Bird: Mr. President? Rountree: Mr. Bird. Bird: I agree with you wholeheartedly, Mayor, but I'll tell you what, I think until they can get some more right of way there is not much they can do at that intersection. It's all signalized and the only place we got is in front of Dr. Johnson's place that is -- De Weerd: Yeah. And that is -- that's nasty. Bird: I know. It's very, very nasty, but -- Hoaglun: Mr. President? Bird: I don't know what you can do. Hoaglun: It seemed to work better when they had the right tum, but they moved that over. When you had the free right going down south on Locust Grove, but because of people swinging too far I guess they made that change and I noticed the change, because that's the way I travel to work every day and when they made that change it definitely backed things up quite a bit, so -- but that's -- because of that they said that was too dangerous and Dr. Johnson's place there, it does make it tough to do anything right now. Bird: And if the economy changes, he's got a -- you know, he's got a nice deal going in there, so maybe it goes away and we get it re -fixed, but -- Meridian City Council Special Meeting ®r shop September 16, 2008 Page 90 of 96 De Weerd: Articulate, Mr. Bird. Bird: Oh, I was just talking to myself. Mr. President, I think Locust Grove and Victory is a -- is a very priority to me. Not one of the top three, but I think it -- or four, but it could definitely be a five. That's pretty traveled and, you know, being just a four way stop you really back -- you back up a lot of -- a lot of area there and it's -- now that we got the Locust Grove overpass and it's being used more that way, it's -- it's -- it's about one -- it's about one step under Eagle and Victory, in my book. De Weerd: Yeah. Those next two are good. Rountree: I would -- I would say -- we have no idea when Ten Mile is going to be improved, but Ten Mile and Ustick real soon is going to be real bad and if we don't have that improvement done until we do the improvement on Ten Mile, which could be multiple years away, we are going to need something done there. So, I think we probably ought to think about looking at that one, putting on -- sliding that in the list. Ellsworth: And, Mr. President, Madam Mayor, Members of the Council, that Ten Mile Ustick intersection is currently programmed as a component of the Ten Mile from Cherry to Ustick roadway project, programmed for construction in 2013. It would be a departure from the direction that staff gave us, but we could certainly include that in the intersection priorities here, if Council feels it's that high of a priority. Rountree: Well, my concern is that 2013 is a couple three years past when the interchange opens up and it's probably three or four years generous in timing. I mean it could be -- it could be out there pushing 2020. Hoaglun: Mr. President, if I could speak to that, since that's my neck of the woods where I live. You know, when that Ten Mile interchange opens, all those people who come from Emmett and anywhere west, that's their first opportunity to get on the freeway from Star and Gem county and everything else. They are going be headed down that Ten Mile Road until -- and when, someday, that Highway 16, et cetera, opens up and -- that's just going to be one big raceway coming down there to that first Ten Mile interchange and all those -- all those areas are going to have to be improved. And much sooner than 2013. My goodness. Bird: Mr. President? Rountree: Mr. Bird. Bird: I wholeheartedly agree. Everyone but Ten Mile and Ustick will have signalized from the interchange and I don't think we -- I don't think we realize or can project the use Ten Mile is going to get once that interchange is put in. I mean I think we are going to be baffled, period. And so I'm like Councilman Rountree, I think -- I think that should be a very high priority for getting -- thanks to contractors, developers, we are getting McMillan and Ten Mile taken care of, now we need -- we have got Cherry Lane and Ten Meridian City Council Special Meeting Veshop September 16, 2008 Page 91 of 96 Mile signalized. We have got Franklin and Ten Mile signalized. Now we got to get Ustick and Ten Mile signalized. And I think that's got to be a priority. Ellsworth: Mr. President, Members of the Council, Madam Mayor and Councilman Bird, you bring up an excellent point and along similar logic there I would also point out that ACHD's programmed the construction of a roundabout at Amity and Ten Mile in I believe 2011. So, it will fall in there right around the same time as the construction of the interchange. Ten Mile and Victory currently is not programmed with the five year work plan. So, I just thought I'd throw that out there as well. De Weerd: Where is the roundabout? Ellsworth: Ten Mile and Amity. De Weerd: So, that will go in before Victory? Ellsworth: Mr. President, Madam Mayor, that's the way it is currently programmed. And another -- if you look at the traffic numbers there, the numbers are in favor of Amity Road and I think part of the reason for that is that's a main corridor going into downtown Nampa, so a lot of folks are either going there continuing east, for example, in the a.m. and vice -versa in the p.m. Not everybody there is currently heading north into -- onto I- 84 until you hit Meridian, obviously. That circumstance, of course, will change with the construction of the interchange, so that's exactly why I pointed it out. It could remain a two way stop with -- with a stop occurring on Victory, rather than on Ten Mile, but folks trying to continue east -west on Victory would likely be waiting for awhile if that were the case. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess I would like to see the Ten Mile and Ustick as number four and number five -- or other priority intersections -- number one be Locust Grove -- no. Yeah. Number one would be Locust Grove and Ustick. Number two would be Locust Grove and Victory. And number three would be Ten Mile and Victory. And number four would be whatever I just missed. Locust Grove and Victory. Did I already say that? Meridian Ustick would be number four. Ellsworth: Okay. Mr. President, Madam Mayor, Members of the Council, then, start to finish, the intersection priorities that you just identified are Linder and Ustick. Number two Linder and Pine. Number three, McMillan Locust Grove. Number four, Ustick Ten Mile. Number five, Locust Grove and Ustick. Number six, Locus Grove Victory. Number seven, Ten Mile Victory. And number eight, Meridian Ustick. De Weerd: Yes. When you see it next week you may -- Meridian City Council Special Meeting workshop • September 16, 2008 Page 92 of 96 Rountree: We will see that next week with the list. Okay. Bird: We will probably change it. De Weerd: It helps when you see it. Ellsworth: Okay. And, then, moving onto the state projects here. Project priority number one as forwarded by the task force is Ten Mile interchange. Number two is Meridian interchange rebuild. Number three is the Linder Road overpass. Number four is widen Chinden. Number five State Highway 16 extension. And number six, Eagle Road corridor improvements. And, again, the circumstances surrounding this element of the list is a bit different than the ACHD projects. Mayor and Council are familiar with ITD's current funding situation. The likelihood of any of these projects, other than the Ten Mile interchange being constructed in the immediately foreseeable future without a large infusion of cash is somewhat unlikely, but, again, remaining consistent with past years and letting them know what the city's priorities are, we wanted to get this in front of you as well. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, Matt, in the written comment in the letter, I think it's important to note on the Meridian interchange rebuild, if additional monies are available for projects that are not ready to build, that that should be a priority. And I don't know how you word that. I'm sure you do. Because I believe at our COMPASS meeting we heard of some projects in the north that are not necessarily going to be built on schedule and there is a possibility those monies can go to another project that's ready and they are looking at the Treasure Valley. I'd much rather see that done on the unfunded rebuild -- I think Orchard -- is Orchard already funded, but Vista is not or is it vice -versa? Ellsworth: Mr. President, Madam Mayor, I'd have to go back into the GARVEE projects to -- De Weerd: Well, I'd like to see that Meridian is the first interchange rebuild that they would consider. Ellsworth: That they would consider adding? De Weerd: Uh-huh. If there was additional monies found. But I mean those are all number one. Ellsworth: Well, Mr. President, Members of the Council, Madam Mayor, if everybody is happy with the list that's in front of you, then, I can bring that back, as well as with the other two categories as a department report next week and we can get additional thoughts and comments at that time. Meridian City Council Special Meeting 1Norkshop September 16, 2008 Page 93 of 96 Rountree: Very good. Ellsworth: Thank you. Item 6: CITY ORDINANCE/POLICY REVIEW A. No Smoking Policy Rountree: Thank you, Matt. Last item on the agenda, the no smoking policy. Nary: Mr. President, Madam Mayor, Members of the Council, I know it's late, so I will just try to keep this short. We have had the discussion for awhile with the directors and the Mayor regarding a no smoking policy for the City Hall campus. As part of the LEED certification for the building it does require that we prohibit smoking away from all entryways of the building, as well as any operable windows. I don't know that there are any operable windows in the building. But, anyway, it does require that the discussion and recommendation from the directors in this policy that is in your packet is to prohibit smoking in not only around the building in the doorways, entryways, off of the windows, but the entire campus of the City Hall, as well as Chief Lavey was also in support of making no smoking around the entire campus of the Meridian Police Department also required by policy. And, then, the grounds and amphitheater around the City Hall as well be no smoking and, additionally, all city vehicles, which is currently the state. The only area of city property that is allowed for smoking currently; then, would be park properties and the director, Mr. Siddoway, has requested us to evaluate and bring back at a different time, maybe having certain areas at certain times by designation of the director, to be no smoking. He's received a number of complaints from citizens attending movie night that they are trying to enjoy the movie and there is people interspersed in that crowd and there is fairly large numbers of people smoking in the middle of the -- of the movie view area and so they may want to section areas off for people to smoke in portions of that area, but not necessarily right in the middle of the crowd, but they haven't flushed all that out, but he wanted to just be sure this didn't prohibit smoking in the parks and it does not, it just prohibits on city buildings and their facilities and specifically the campus of the police and the City Hall. If you have questions I hopefully can answer them. If you're in agreement with this policy or you have other suggestions you want us to consider, we have a directors meeting tomorrow, I can certainly bring it to their attention. Bird: Mr. President? Rountree: Mr. Bird. Bird: Bill, the only thing I -- the only question I had is don't we need to list the wastewater and water facilities campus also as being nonsmoking? Being an ex -- an ex-smoker I -- I certainly -- I do, I feel for the people that -- that I had -- that I put through misery by smoking around and so I -- but I thought we was going to limit all -- all of our Meridian City Council Special Meeting VP�rkshop September 16, 2008 Page 94 of 96 campuses. I don't know why you would not keep wastewater and water from not smoking, too. Nary: Mr. President, Madam Mayor, Mr. Bird, Members of the Council, we could certainly include that. I think the reason we didn't is the wastewater plant it would -- this would prohibit the entryways and the doorways of those buildings. Whether you want to make the entire grounds of the wastewater plant, that's certainly an option. I don't -- I don't have a preference. I understand what you're saying. Same thing with the water department. This prohibits it in the entryways and doorways. The water department, as you all know, is right next to a city park. So, certainly any employees can walk right next to the park, which is 30 feet away and have a cigarette there. So, we could certainly include that if you wish. I don't have a preference. I'm not sure smoking is the most foul thing going on at the wastewater plant, but that's certainly something -- if you'd like, we can certainly add that. I can bring that up to the directors in the morning. Bird: Mr. President? Rountree: Mr. Bird. Bird: I don't -- and you have got a good -- you have a good point there on that, but what's the difference of their campus against City Hall plaza? I think we also have to look farther down. I like your ordinance, don't get me wrong, I don't want to change it, but I think we got to also look down and do what companies have done is build outside in fresh air -- build some kind of a little smoking snack for the -- for the employees that do smoke. So, I definitely see both, but I like the ordinance, I just thought we -- and you have probably got a good point, maybe we don't need the campuses of the -- of wastewater and water shut down, just the buildings. So, I just say bring it forward and let's get it going. Rountree: Further comments? I would second Councilman Bird's question about why we are discriminating or not. It seems to me we treat all our campuses the same or -- I mean you start slicing and dicing and, then, you have enforcement issues and people in water coming to City Hall forget. Well, we could smoke over there and now we can't smoke in the parking there and et cetera, et cetera. The other thing that I would like to see -- and I don't know if this is the right spot, either here or in the wellness packages, that I think if we are going to do this and it affects mostly our employees, certainly the general public, but our employees that are there during the working hours, we need some kind of a cessation program that is available to the employees and that they can take advantage of and, you know, if they are successful and quit smoking, then, it's paid for and if it's not successful and they continue to smoke, then, it's on their dime kind of an approach.. Nary: Mr. President, Members of the Council, we have already had those conversations with the Y. The Y is willing to come and put those types of courses on for us, so -- for minimal to very -- very minimal cost to almost no cost for the employee. So, we did -- we did anticipate that as part of it. Again, if you want me to leave it the way it is, Meridian City Council Special Meeting *hop September 16, 2008 Page 95 of 96 because just -- I guess for discussion purposes, if we want to include the campuses of water and wastewater, then, we would also want to include -- we are including all fire stations -- we are talking about well sites -- I mean I don't know it's a user problem, but certainly the entryways of all the buildings I think are the most critical points. It doesn't matter which buildings they are, we don't really want to have people smoking where other people are entering or exiting the buildings. But we thought at least it was probably the best to start right now with those two larger campuses of ours and we can certainly bring back more if we think that's -- that's the response we get. Rountree: I just see once we start this it's going to cascade into other things. Nary: Sure. Rountree: Other comments? Hoaglun: Mr. President, I just agree with what's been said here. It's -- having worked with the American Cancer Society for a number of years and the toll of smoking and insurance and medical care and different things, it's something that long term it will benefit everybody. Rountree: So, I guess the direction is it bring it forward, Bill, after you have a discussion with the directors. If you get a lot of push back I'd like to hear that as well in terms of how closed campuses would be or wouldn't be. Nary: Okay. I can do that. Rountree: All right. That includes our agenda. I need one more motion. Bird: I move we adjourn. Hoaglun: Second. Rountree: It's been moved and seconded to adjourn. All those in favor? Unanimous. Motion passes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 10:47 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 1(� --7 /� TAMMY DE WyLeRD, MAYOR DATE APPROVED Meridian City Council Special Meeting Workshop September 16, 2008 Page 96 of 96 I D ATTEST: JAYCE L. HOLMAN, CITY RK o s SEAL � � 1 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 3-A REQUEST Professional Services Agreement with Filip Vogelpohl for City Hall Public Art Proposal: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: A?provc— CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 i PROFESSIONAL SERVICES AGREEMENT Merldian City Hail Public Art Project Proposal Tbls PROFESSIONAL SERVICES AGStEEMENT for Meridian City Hall Public Art Project Proposal Oareiaafter "Agrocanent") is made this , _ day of S%Mmd r, 2008, by and between the City of Meridian, a municipal. mon, ori under the laws ofihe Stats of Idaho, `CiW) through the duly delegated Meridian Arts Commission, and Filip Vogelpohl Qwe naftsr "Artist!). WHEREAS, the City desires that public artwill be a component of Meridian City Hall and to that end, the Meridian Arts Commission issued a Request for Proposals ("RPP') seeHog artists' general proposals for public art installations; WHEREAS, a selection panel comprised of representatives of the Meridian Chamber of Commerce, the City Parks and Recreation Departmomt, the Meridian ffisumcal Preservation Commission, the Meridian Arts Commission, -and the community review the responses to the RFP and selecW Artist as one of three Smailsft to cite specific propoews, NOW, TSTREFORE, for good and valuable c�ansidenratiem, the noeipt and sidWency of which is hey acknowledged and agreed, and in candderation of the mutual promises and covenants herein cam, City and Artist agrem as follows: 1. Scope of Servica L By the time and mum set forth herein, Artist will treats and deliver to City one public art proposal (1mainafkar "propos d"), to consist of a. One typed narrative on one side of a sheet of SYa-by-11 inch paper, suitable for copying, which narrative shall include: (1) A description of the proposed, project and Artist's approach to the project; (2) ProjexW time lune for completion of the Proposes project; and (3) Prgac Wd budget for the proposed prjeck which budged shall not excel. $25,000, including any and all art project expenses such as artist feces, materials, shipping and installation costs. b. A visual representation of the proposed project, such as a drawing, model, or computer rendering these$ which'on shall be in a pmfos iomal. format suitable for public viewing and presentation to the Selection, PmDL 2. Paymerh City will pay Artist for services rendered p m arnt to this Agreement in the total amount of five hundred dollars (5500.00), which paymemt shall be made pmsuant to the following method. To receive payment for services rendered, Artist shall complete the W-9 form provided herewith and remit such completed foam by 5:00 p m. on Sq*m&orr 18, 2008. Upon receipt of the complete W-9 form Brom Artist and execution of We Agreement by doth Parties, City will pimps such request and issue payment via check sent U.S. Mail to Artist within seven (7) days. PROPSUM IAL SMMMS A( iT—KERMIAN MY HALLPUBUC ARTPROWFPROPORAL PAos I of 4 N 0 e 3. Delivery. Artist shall deliver the proposal to City at the Mayor's Office, 33 B. Idaho St., Maidian, Idaho, by 4. -OD pm. on Friday, October 17, 2008. 4. Loss of or damage to proposal. Artist ages to bear any risk of lam siWor damage to the proposal unless and until a member of the Mayoras Office staffpersonally and physically accepts castody and control of the proposal. In the event of low or damage mcmred prior to City's acceptance of the proposal, Artist shall rete or repair the proposal that was lost and/or damaged at no wgxnse to the City. In the event of low or damage incurred following City°s acxeptaacc of the proposal, the City shall provide Artist the opportunity to rem or rear the proposal that was log and/or damaged, for which service the City shall reme Artist for the actual cost of such remadion or repmr, but is no event shall City pay Artist more than $500.00 for such romwAion or repair. S. Time of the esseuee. Artist acknowledges that servicers provided under oris Agreement will be performed in a tamely manner. The Parties aclmowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely pe&rm any ofthe obligations hereunder shall constiduls a brerurh o4 and a default under, this Agreement by the party m %iling to pa%rm. b. Public display and commemt It is the intent of City to publicly display and seek public comment receding the proposal. Nothing in this Agreement, or otherwise, shall preclude the right of City to remove the proposal from public display, whether temporarily or fly 7. Relationship of Parties. It is the express intention of Parties that Artist is an hidependent artist and not an employee, agent. Joint venturer, orpartner of City. Nothing in this Agreement shall be intmpreted, or construed as cresting or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent; or employee of City. Both parties adhio%&dge that Artist is not an employers of City. Artist shall retain the Tight to Pwh mr services for others dining the term of this Agreement. 8. No&say. Any and all notic a requind to be provided by either of the parties hereto, unless otherwise stated in this Agreement, shall be in writing and be deemed comma micat$d when mailed by United States Maas addressed as follows: City ofMaidian Attu: Meridian Arts Commission 33 L Idaho Avenue Meridian, Idaho 83642 Filip Vogelpohl 530 W. Myrtle Mise, Idaho 83702 Bitter Party may change its/imr address for the purpose of this paragraph by giving written nodic a of such change to the other in the manner herein provided. 9. LrdemniStlon and waiver. Artist waives any and all claims and recourse against City, including the right of cont tibution for loss and damage to persons or property arising from, PWF8WOMLMMVK=AoRBBdV1fMT—MimwmvCrryHAMPuariCAR.TPRoncrPRoPassAL PAm2oF4 0 0 growing out of, or in any way connected with or incident to Artist's perPormanco of tins Amt except for liability arising out of comanu t or sole negligence of City or its officers, agents or employees. Further, Artist will mdemnify, hold harmless, and defend City against any and allclsiwa, danamds, damages, costs, expenses or liability arising out of Artist's perfammnce of this Agreement except for liability arising out of the ooncuaent or sole negligence of City or its offion% agents or employeers. 10. I1SCtI[MIeatIoe prGIORML In perfomning serviom pursuant to this Agreemeat; Artist shall not unlawfully disar�e in violation of any federal, state or local law, rde or xgpdadon against any person on the basis of rarer color, religion, sex, national origin or ancestry, age or disability. 11. Construction and severrablilty. If any part of We Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceabn"lity of any other part ofthis Agreoaent so long as the remainder of the Agreement is reasonably capable of completion. 12. End apv meet Tids Agreement cmmdmm the entire Imders.ding between the Parties. This Agremnent supersedes any and all statements, promises, or inducements made by either party, our agents of either party, whether oral orwritten, whedw previous to the execution hereof or contemporaneous herewitb. The imus of this Agmmcnt may not be =brged, modifiedor alinnrd except upon written agreement signed by both parties hereto. 13. Non waiver of breach. A waiver of any breach of any of the provisions of this Agreement shall not be cued as a continuing waiver of other breaches of the same or other provisions hereof 14. Assignment Artist may not subcontract, assign, transfer, hypothecate or sell its rights, including the right to 'on, and/or duties arising hereunder without the prior amens written consent of City. Amy S F- -M actor or assignee willbe bound by allthe terms and conditions of this Agreement. 15. Hedlrs said aaslges. This Agreement shall be binding upon the parties, their heirs, assigns, and personal representatives. All references herein to Artist and City shall include their respeefive Vis, miccessors. assigns, and Personal representatives. 16. Termieatian. If City ddmminm that Arrest has failed to comply with the teems and conditions of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agrement. falsified any record or docoment requred to be prepared under this Agreemment, engaged in fraud, dishonesty, or any other ad of misconduct in the pw hrmaena ofthis Agreement, City may tate oris Amt in whole, or in part; at any time, by giving notice, in writing, to Agreement of any or all deficiencies claimed. Artist shall not be relieved Of liability to City for dspannges sustained by City by virtue of any bresah of this Agreement by Artist. This provision dM survive the temdnation of this Agreement and shall not relieve Artist of liability to City for damages 17. Governing law. This Agreement shall be governed by the laws of the Stats of Idaho. 18. City Coundl aPproval regaitr & The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement PP,OFBSSWMLSMtVCU AGREWMT-Mmwm CnTHAM PUSIXARTPROMTPRGPGM, Pmm3oF4 5 by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absent a of Meridian City Council approval IN IVMM VAMMF, the parties hereto have executed this meat on the ji day of S ber, 2PO8. N Filip STATEO ) County 46 ) as:) CERTIFY that on s � day of September, 2W8, before the uudusigned, a NotaryNotarythic in the State of Idaho, personally appeared Filip vogelpohl, known to me to be the person who executed the odd instrument, and acknowledged tD me that he executed the same. IN WnIMS WH1EWF, I have haminto set my hand and affixed my offcial seaL the day and yaw inthis certificate, first above wMen, Crff OF I'll Tammy do ! Mayor Aftwt city ar PRQFOSKNALSmtvmw AGR '-1 v C rrY NALLPcmTjc AxTPxMMcrPROPa IAL PaoB4oF4 rA • 0 C�WEN2IAN* 0AH REQUEST FOR TAXPAYER IDENTIFICATION NUMBER (W-9) The City of Meridian is requires by law to obtain the correct Twipayer Identification Number (TIN) for each individual andlor company to whom we maim payments. Our fuss indicate that we either have an open contract with you or your company or have made payments to you within the last year. Therefore to adhere to the IRS requirements for disbursements, we must obtain your correct TIN. Pleaseremitthis Inbrmalion with 30 days of this kdw to the City of 111119ddtan, 333 E Idaho Ave. M d t % ID =0 or you may tax It to 2084W -M3 Attn: Acmulling. if you chose you may submit a standard W-9. If you do not provide us with this informallon, you may be subject to a $50 penalty imposed by the IRS under Section #6723. Vie are also required to withhold 31 % of certain payments made to you for tatiure to furnish your TIN within 60 days of the first request. Thank you, The City of Maddian 2.)iJi' !1111 . l r Taxpayer Ideon Number or Social Security Number 5 5 (furnish only one) TYPE oF Btu ( ) Corporation ( ) Government Entity ( ) Nonprofit Organization (individual ( ) Partnership ( ) Odrer: PLEASE CHECK THE SPACE BELow THAT BEST DESCRIBES THE TYPE OF TRANSACTION FOR mai wE MAKE PAYMENTS TO YOU. (CHECK MORE THAN ONE IF NECESSARY.) IF YOU ARE REQUESTM PAYMENT OF REMB, MEDICAL OR MSC. SERVICES, PLEASE BE ADVISED THAT PAYMENT MUST BE UNDER THE NAME AND SAI. SECURITY NUMBER oR 71N of THE PERSON oR COMPANY WHO SHOULD REPORT THEE To THE IRS. PLEASE eE SURE THE am oR TIN# wILL IDENTIFY Tri NAw emx (V�9Men handise ( ) Rents ( ) Service ( ) Medical ( ) Other. lO You Carry Works on Insurance ( )yes (�No IF YOU HAVE PROVIDED SERVICE FOR ANY DEPARTMENT WITNN THE CITY OF N[EIMAN, PLEASE PROVIDE A "CERTIFICATE OF FOR Wo COMPENawica. IF YOUR PRovwm Is THE IDAHO STATE INSURANCE FUND, EA F THE POLICY. Certification: U pecertify that this statement a true: 1. The number ed ect Taxpayer Identlflcallon Number, and 2. 1 amNOT to City Hall 33 East Idaho Avenue Muldlan, Idaho 83642 )M 4433 CITY CLERK - FAX 868-4218FINANCE & UTILITY BILLING FAX - W7-4813 AAAYOR - FAX 884-8119 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. S -B REQUEST Silverstone Corporate Plaza Water Main Easement: AGENCY COMMENTS C�II<l0m,43 CITY ENGINEER: See Attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • ADA COUNTY RECORDER J.MD NAVARRO AMOUNT .00 b BOISE roAHO 10117108 09: n n DEPUTY GailOarreQ RE CORDED-REQUE°T ®E- 10$1 15080 Medd4n City WATER MAIN EASEMENT THIS INDENTURE, made this _S_ day of , 20��between Sundance Investments L.L.L.P., formerly known as Sundance Investments Limited Partnership, the party of the first part, and hereinafter called the Grantor, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; NVVzIt_ WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the construction, operation, maintenance, repair, or replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, malting repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR hereby covenants and agrees that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of or He within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no fiuther Water Main Easement Silven*mePh=-easmt wtr-iimain__ VMML s_.� • 0 effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: SUNDANCE IIWESTMENTS L.L.L.P. Christopher L. Anderson, President of the Sundance Company, the General Panner of Sundance Investments Limited Partnership STATE OF IDAHO ss County of Ada ) On this 3 day of f 20Q& before me, the undersigned, a Notary Public in and for said State, personally appeared Christopher L. Anderson , known or identified to me to be the President of the Sundance Company, the General Partner of Sundance Investments L.L.L.P., and acknowledged to me that such limited partnership executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. MAPA (sm.) NOTARY PulIC FOR °� �/ - ,� Residing at _ it A, X41. Commission Expires: too Water Main Easement SilverstonePlm-easmt wir-maiind • GRANTEE: CITY OF MERIDIAN Tammy de 11�- CY lot clip City Clerk 1 1 r� Approved By City Council On: Cbtl . STATE OF IDAHO, ) . ss. County of Ada ) 0 On this 1L0'day o 20OLbre me, the undersigned, a Notary Public in and for said State, personall appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. .4 (SEAL) (SEAL) '�'exv rC _ �• �•�F IDA�in • Residing at.1 Commission Water Main Easement SilverstonePlaza-easmt wlr-main TEALEY'S LAND 187 E. 50m Street, Garden City, Idaho 83714 SURVEYING (208) 3 -OW awd Fax (208) 383-0896 Project No.: 3105 Date: August 29, 2008 EXHIBIT "A" DESCRIPTION OF MERIDIAN WATER MAIN EASEMENT FOR SUNDANCE COMPANY (SILVERSTONE CORPORATE PLAZA) A parcel of land being a portion of Lot 11 of Block 1 of Silverstone Subdivision as on file in Book 83 at Pages 9242 through 9246 in the Office of the Recorder for Ada County, Idaho, said parcel being situated in the NW 114 of Section 21, T.3N., RAE., B.M., Meridian, Ada County, Idaho and more particularly described as follows: COMMENCING at the Northwest comer of said Section 21 marked' by a brass cap; thence along the North line of said Section 21 South 89913'50" East 764.77 feet to a point on the extended East line of said Lot 11; thence leaving said North line along the extended East line and the East line of said Lot 11 South 00'14'50" West 125.00 feet to a point on said East line of Lot 11 which point is the POINT.OF BEGINNING; thence continuing along said East line South 00014'50" West 20.00 feet to a point; thence leaving said East line at right angles North 89°45'10" West 6.00 feet to a point; thence at right angles South 00°14'50" West 103.00 feet to a point; thence at right angles North 89°45'10" West 20.00 feet to a point; thence at right angles North 00014'50" East 37.00 feet to a point; thence at right angles North 89°45'10" West 42.00 feet to a point; thence at right angles North 00°14'50" East 25.00 feet to a point; thence at right angles South 89045'10" East. 42.00 feet to a point; thence at right angles North 00014150" East 61.00 feet to a point thence at right angles South 89°45'10" East 26.00 feet to the POINT OF BEGINNING. Said Parcel Contains 3,630 Square Feet, more or less. 3145-water-easementdoc - dmn f�20 2I OVERLAND ROAD S 89 013'50" E 764.77' 0 15 30 60 SCALE 1N FEET I" = 30' IMF =1 M�Vz I a ,S w a o- ■ �o■ e �•7; S 89 ° 45' 10" E j 26.00' 1, w.a■■a.■.■. o %7.7. r 0 11.. o r.. z �• o 045'10" E 42.00'Art I %: r IRPARPINAPIRMAtiq .�i..r ................ . of N 89045'10" W r: C 42.00' ::;:::•:::: N W r.•:::: ... 1 i _ 9 •: � 4 r• •a o R.:.... 1 3105-dm.dwg 08-29-08 15:57:03 dmarks N 89 ° 45'10' W 20.00' f 1 1 EXHIBIT "B" WATERLINE EASEMENT EXHIBIT FOR SIVERSTONE CORPORATE PLAZA A PART OF PARCEL "F" AS SHOWN ON R.O.S. #5916, ALSO BEING IN LOT 11, BLOCK I, SILVERSTONE SUBDIVISION LOCATED IN THE NW 1/4 OF SECTION 21, T.3N., R.IE., B.M., MERIDIAN, ADA COUNTY, IDAHO DEVELOPER/OWNER: SUNDANCE INVESTMENTS. LLP 9100 BLACKEAGLE DRIVE BOISE, ID 89709 T OF 1:mPOIN S 00 ° 14'50" W 20.00' N 89045'100 W 6.00' Area in Easement = 3,630 sq.ft., more or Tess. t�r�,,a o s16' T2, v vs 0 City of Meridian Public Works Dept. Memo To: Mayor De Weerd & City Council From: Kade Glenn CC: File Date: 9/10/2008 Re: Proposed Agenda Items for 9/16/08 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the 9/16/08 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Water Main Easement for Silverstone Corporate Plaza by Sundance Investments LLP. Typical Water Main Easement. Recommended Council Action: Approve the Water Main Easement for Silverstone Corporate Plaza by Sundance Investments LLP and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. 9 Page 1 ADA COUNTY RECORDERVIQ NAVARRO AMOUNT .00 E BOMI IDAHO10117M G DEPUTY ©WI 0014 111 Illllltllllglilll{Illillllllll III RECORDED-REQUWM i�pBi 15050 MeddWn C1.ti WATER MAIN EASEMENT THIS INDENTURE, made this ��' day of, 20 Otbetween Sundance Investments L.L.L.P., formerly known as Sundance Investments Limited Partnership, the party of the first part, and hereinafter called the Grantor, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the construction, operation, maintenance, repair, or replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR hereby covenants and agrees that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further Water Main Easement SilverstonePlaza-easmt wtr-main vau��� effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: SUNDANCE INVESTMENTS L.L.L.P. Christopher L. Anderson, President of the Sundance Company, the General Partner of Sundance Investments Limited Partnership STATE OF IDAHO ) ss County of Ada ) On this day of 9:j4 .20_Q& before me, the undersigned, a Notary Public in and for said State, personally appeared Christopher L. Anderson "'known or identified to me to be the President of the Sundance Company, the General Partner of Sundance Investments L.L.L.P., and acknowledged to me that such limited partnership executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. MW4A (SEAL) NOTARYP IC FOR O Residing at _ Commission Expires: 11. 1' p�at�1G 'hiri� ait! . Water Main Easement SilverstonePlaza easmt wtr!--main�� • GRANTEE: CITY OF MERIDIAN Tammy de Weerd, ayor Vol' � r LIJ Attest b ycee Rolman, City Clik Approved By City Council On: %0.` STATE OF IDAHO, ) • . ss. County of Ada ) On this of 20CKfore me, the undersigned, a Notary Public in and for said State, perappeared TAMM sonall Y DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) �y• . a .�.� ICi . �•�F IDA'�it: •. Residing at j Commission Water Main Easement SilverstonePlaza-easmt wtr-main ElTEAiEY'S LAND SURVEYING Project No.: 3105 Date: August 29, 2008 187 E. &P Street, i arden City, Idaho 83714 (208) 385.0836 Fax (208) 385-0698 EXHIBIT "A" DESCRIPTION OF MERIDIAN WATER MAIN EASEMENT FOR SUNDANCE COMPANY (SILVERSTONE CORPORATE PLAZA) A parcel of land Ding a portion of Lot 11 of Block 1 of Silverstone Subdivision as on file in Book 83 at Pages 9242 through 9246 in the Office of the Recorder for Ada County, Idaho, said parol being situated in the NW 1/4 of Section 21, T.3N., RAE., B.M., Meridian, Ada County, Idaho and more particularly described as follows: COMMENCING at the Northwest comer of said Section 21 marked by a brass cap; thence along the North line of said Section 21 South 89913'50" East 764.77 feet to a (mint on the extended East line of said Lot 11; thence leaving said North line along the extended East line and the East line of said Lot 11 South 0014'50" West 125.00 feet to a point on said East line of Lot 11 which point is the POINT OF BEGINNING; thence continuing along said East line South 00014'50" West 20.00 feet to a point; thence leaving said East line at right angles North 89°45'10" West 6.00 feet to a point; thence at right angles South 00°14'50" West 103.00 feet to a point; thence at right angles North 89045'10" West 20.00 feet to a point; thence at right angles North 00014'50" East 37.00 feet to a point, thence at right angles North 89°45'10" West 42.00 feet to a point; thence at right angles North 00014'50" East 25.00 feet to a point; thence at right angles South 89045'10" East 42.00 feet to a point; thence at right angles North 00014'50" East 61.00 feet to a point; thence at right angles South 89045'10" East 26.00 feet to the POINT OF BEGINNING. Said Parcel Contains 3,630 Square Feet, more or less. 3105-mater-essementdoc - dnm Page I020 21 OVERLAND ROAD S 89013'50" E 764.77' 0 15 30 60 SCALE IN FEET o I" = 30' Ln N 3 a O to O O S 89-45-10' E j 26.00' t w.w.ww�r.w.w� �.................. oo, R. c:4 .o W o *45'10" E 42.00' ! .......AIR A 1.... O 0 tt+1 42.00' e N. •: a O .:t :: • O R.:......... t 3105—dm.dwg 08-29-08 15:57:03 dmorke N 89 "45' 10" W 20.00' t t EXHIBIT "B" WATERLINE EASEMENT EXHIBIT FOR SIVERSTONE CORPORATE PLAZA A PART OF PARCEL "F" AS SHOWN ON R.O.S. #5916, ALSO BEING IN LOT 11, BLOCK I, SILVERSTONE SUBDIVISION LOCATED IN THE NW 1/4 OF SECTION 21, T.3N., R.IE., B.M., MERIDIAN, ADA COUNTY, IDAHO DEVELOPER/OWNER: SUNDANCE INVESTIAENTS, LLP 9100 BLACKEAGLE DRIVE BOISE, ID 83709 J i POINT OF BEGINNING S 00 ° 14'50" W 20.00' Area in Easement = 3,630 sq.ft., more or less. N 89 ° 45' 10' W 6.00' nit J.olal 0 �Lqz i September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. $-C REQUEST Contract With Berry Electric for Streetlight Maintenance: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See Attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT is dated the day of&Aewihermthe year 2008 by and between City of Meridian, Ada County, Idaho (hereinafter called OWNS ) and Berry Electrical Services, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1 WORK. The CONTRACTOR will complete all Work as specified or indicated in the Agreement. The WORK is generally described as follows: The Work includes the maintenance and repair of standard "shoebox" type streetlights in the City of Meridian. The Project for which the Work under the Agreement is described as follows: Maintenance and Repair of Streetlights All replacement materials and workmanship will meet the City of Meridian Standard Specifications, Idaho Standards for Public Works Construction, and electrical codes as applicable. Article 2 ENGINEER The City of Meridian Public Works Department will be the ENGINEER. The City of Meridian Public Works Department is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3 CONTRACT TIME. This contract will be effective beginning on the date of execution by the Mayor of the City of Meridian and ending on the same date the following year. If agreed by the Owner and Contractor, the contract may be extended for an additional year up to two times. Therefore, the maximum life of the Contract is three years. Article 4 CONTRACT PRICE. Prices quoted in the Contractor's proposal for specific repairs and hourly rates for manpower and equipment will remain for the life of the Contract. Article 5 PAYMENT PROCEDURES. The Contractor will submit invoices for work done to: Karrie Glenn City of Meridian Public Works 660 E Watertower, Suite 200 Meridian, ID 83642 Payments. Upon completion and acceptance of the Work, payment will be made in full within thirty (30) days. 9/25/2008 Page I of 3 Article 6 CONTRACTOR'S REPRESENTATIONS. In order to induce the OWNER to enter into the Agreement, the CONTRACTOR makes the following representations: 6.1 The CONTRACTOR has familiarized itself with the nature and extent of the Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. Article 7 CONTRACT DOCUMENTS. The Contract Documents, which comprise the entire agreement between the OWNER and the CONTRACTOR concerning the Work, consist of the following: 7.1 This Agreement. 7.2 Exhibits to this Agreement - NA 7.3 Owner's Request for Proposals and Contractor's Proposal 7.4 2008 Idaho Standards for Public Works Construction 7.5 City of Meridian Standard Specifications and Drawings - 2008 7.6 Documentation submitted by Contractor prior to Notice of Award. 7.7 The documents listed in paragraph 8.2 above are attached to this Agreement (except as expressly noted otherwise above). 7.8 EJCD General Conditions There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended, modified or supplemented by written Change Order. Article 8 MISCELLANEOUS. 8.1 No assignment by a party hereto of any rights under or interest in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants and obligations contained in the Contract Documents. Article 9 OTHER PROVISIONS. None 9/25/2008 Page 2 of 3 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf. The Agreement will be effective on V / �y , 2008. Owner CITY OF By: Name: Tammy d eerd, Mayor Contractor Berry Electrical Services, Inc. By: Name: Shaunna Berry, President Approved by City Council:or :c��F''l�`%:� [CORPORATESE �Fp Attest AL 07 ttes aycee Iman, i Cle ,�� Miles Berry, Secr GsrW, Address for giving notices '�.CO �OQAd�ress for giving notices 33 East Idaho Ave. r"""'�`1299 N. Black Cat Rd. Meridian, ID 83642 Meridian, Idaho 83642 * (if CONTRACTOR is a corporation, attach evidence of authority to sign if other than President signing) 9/25/2008 Page 3 of 3 MAINTENANCE AND REPAIR OF STREETLIGHTS Request for Proposals for On -Call Electrical Maintenance and Repair Work of Streetlights June 30, 2008 Proposals to be submitted to: City of Meridian Public Works Department 660 E. Watertower, Suite 200 Proposals Due: July 16, 2008, 5:00 P.M. MAINTENANCE AND REPAIR OF STREETLIGHTS Background Information The City of Meridian employs the services of Idaho Power to replace light bulbs, clean glassware, and replace photocells which are standard to Idaho Power street light units. When a work order is initiated, Idaho Power is initially called to respond. The City depends on the Contractor to perform all other maintenance and repair work. The City has about 3528 streetlights. The city is responsible from maintenance of all standard, "shoebox" type lights, not ornamental or historic type lights. In 2007, approximately 135 work orders for streetlight maintenance and repair were processed. Of these, about 76 required work from the Contractor. Contractor Selection Criteria 1. Previous experience on projects of similar nature. (30%) 2. Contractor's price to perform specific repairs and maintenance tasks on streetlights. (25%) 3. Contractor's plan to respond to orders and to complete maintenance and repairs in a timely manner. (25%) 4. Location and availability of qualified personnel and equipment. (20%) 5. The proposals will be evaluated and ranked by the City of Meridian Public Works Department and a recommendation of one contractor made to the City Council for award of the contract. MAINTENANCE AND REPAIR OF STREETLIGHTS PRICES $90 w/ Licensed Electrician Yes Included in Labor Rate List the firm, fixed prices at which the following services will be preformed. These prices will remain throughout the life of the contract. "Normal business hours are from 7:00 am to 5:00 pm, Monday through Friday, except for federal and state holidays. Yes Included in Labor Rate Yes Price (dollars) Yes Included in Labor Rate Item .Normal Nights & Sundays & Business Hrs Saturdays Holidays Replace 100 W ballast on 15' pole $ 90 $ 90 $135 Replace 100W ballast on 20' pole $90 $90 $135 Replace 100W ballast on 25' pole $90 $90 $135 Replace 100W ballast on 30' pole $90 $90 $135 Replace 100 W ballast on 3 5' pole $ 90 $ 90 $135 Replace 100W ballast on 40' pole $90 $90 $135 List hourly rates for labor, overhead, profit, and other costs, for the life of the contract. Rate (dollars) Normal Nights & Sundays & Business Hrs Saturdays Holidays Apprentice $40 $40 $60 Journeyman $60 $ 60 $ 90 Foreman $60 $60 $90 Overhead and Profit 15% 15% 15% Other -0- -0- -0- EQUIPMENT Schedule of Specialized Equipment and associated cost for use on repair projects if not included in hourly rate or personnel, overhead, or profit. Equipment Owned by Hourly Rate (dollars) Contractor? Bucket Truck Flatbed Truck Flatbed Trailer Dump Truck Backhoe Trencher Line Locator Fault Finder Other specialized equipment Gas Lamp and Ballast Tester Thermal Imaging Camera Plasma Cutter Welder Yes $90 w/ Licensed Electrician Yes Included in Labor Rate Yes Included in Labor Rate Available $65 w% Operator Available $75 w/ Operator Yes Included in Labor Rate Yes Included in Labor Rate Yes Included in Labor Rate Yes Included in Labor Rate Yes Included in Labor Rate Yes Included in Labor Rate Yes Included in Labor Rate Berry Electrical Services, Inc. 4 of 4 Memo To: Mayor De Weerd & City Council From: Karie Glenn, Public Works CC: File Date: September 9, 2008 Re: Proposed Agenda Item for September 16, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the September 16 City Council agenda, under Consent Agenda, for Council's consideration: Contract with Berry Electric. for Streetlight Maintenance In order to maintain and repair standard "shoe box" type streetlights, the City of Meridian employs the services of Idaho Power to replace light bulbs, clean glassware, and replace photocells which are standard to Idaho Power street light units. The City depends on a Contractor to perform all other maintenance and repair work. A request for proposals to handle this maintenance and repair work was advertised with proposals due July 14, Alloway Electric, and Berry Electric submitted proposals. Proposals were evaluated independently by two staff members. Berry Electric scored highest on both evaluations. This contract is for one year with options for two one-year extensions. Recommended Council Action: The Public Works Department recommends that City Council approve the contract with Berry Electric for maintenance and repair of streetlights for one year with options for two one-year extensions, and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding this item. 0 Page 1 MAINTENANCE AND REPAIR OF STREETLIGHTS Request for Proposals for On -Call Electrical Maintenance and Repair Work of Streetlights June 30, 2008 Proposals to be submitted to: City of Meridian Public Works Department 660 E. Watertower, Suite 200 Proposals Due: July 16, 2008, 5:00 P.M. MAINTENANCE AND REPAIR OF STREETLIGHTS Background Information The City of Meridian employs the services of Idaho Power to replace light bulbs, clean glassware, and replace photocells which are standard to Idaho Power street light units. When a work order is initiated, Idaho Power is initially called to respond. The City depends on the Contractor to perform all other maintenance and repair work. The City has about 3528 streetlights. The city is responsible from maintenance of all standard, "shoebox" type lights, not ornamental or historic type lights. In 2007, approximately 135 work orders for streetlight maintenance and repair were processed. Of these, about 76 required work from the Contractor. Contractor Selection Criteria 1. Previous experience on projects of similar nature. (30%) 2. Contractor's price to perform specific repairs and maintenance tasks on streetlights. (25%) 3. Contractor's plan to respond to orders and to complete maintenance and repairs in a timely manner. (25%) 4. Location and availability of qualified personnel and equipment. (20%) 5. The proposals will be evaluated and ranked by the City of Meridian Public Works Department and a recommendation of one contractor made to the City Council for award of the contract. MAINTIANCE AND REPAIR OF STREETLATS PRICES Yes $90 w/ Licensed Electrician Flatbed Truck List the firm, fixed prices at which the following services will be preformed. These prices will remain throughout the life of the contract. "Normal business hours are from 7:00 am to 5:00 pm, Monday through Friday, except for federal and state holidays. Available $65 w/ Operator Backhoe Price (dollars) $75 w/ Operator Trencher Item Normal Nights & Sundays & Included in Labor Rate Business Hrs Saturdays Holidays Replace 100W ballast on 15' pole $90 $90 $135 Replace 100W ballast on 20' pole $90 $90 $135 Replace 100W ballast on 25' pole $90 $90 $135 Replace 100W ballast on 30' pole $90 $90 $135 Replace 100W ballast on 35' pole $90 $90 $135 Replace 100W ballast on 40' pole $90 $90 $135 List hourly rates for labor, overhead, profit, and other costs, for the life of the contract. Rate (dollars) Normal Nights & Sundays & Business Hrs Saturdays Holidays Apprentice $40 $40 $60 Journeyman $60 $60 $90 Foreman $60 $60 $90 Overhead and Profit 15% 15% 15% Other -0- -0- -0- EQUIPMENT Schedule of Specialized Equipment and associated cost for use on repair projects if not included in hourly rate or personnel, overhead, or profit. Equipment Owned by Hourly Rate (dollars) Contractor? Bucket Truck Yes $90 w/ Licensed Electrician Flatbed Truck Yes Included in Labor Rate Flatbed Trailer Yes Included in Labor Rate Dump Truck Available $65 w/ Operator Backhoe Available $75 w/ Operator Trencher Yes Included in Labor Rate Line Locator Yes Included in Labor Rate Fault Finder Yes Included in Labor Rate Other specialized equipment Gas Lamp and Ballast Tester Yes Included in Labor Rate Thermal Imaging Camera Yes Included in Labor Rate Plasma Cutter Yes Included in Labor Rate Welder Yes Included in Labor Rate Berry Electrical Services, Inc. 4of4 • STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT is dated the day of in the year 2008 by and between City of Meridian, Ada County, Idaho (hereinafter called OWNER) and Berry Electric. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article I WORK. The CONTRACTOR will complete all Work as specified or indicated in the Agreement. The WORK is generally described as follows: The Work includes the maintenance and repair of standard "shoebox"type streetlights in the City of Meridian. The Project for which the Work under the Agreement is described as follows: Maintenance and Repair of Streetlights All replacement materials and workmanship will meet the City of Meridian Standard Specifications, Idaho Standards for Public Works Construction, and electrical codes as applicable. Article 2 ENGINEER The City of Meridian Public Works Department will be the ENGINEER. The City of Meridian Public Works Department is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3 CONTRACT TIME. This contract will be effective beginning on the date of execution by the Mayor of the City of Meridian and ending on the same date the following year. If agreed by the Owner and Contractor, the contract may be extended for an additional year up to two times. Therefore, the maximum life of the Contract is three years. Article 4 CONTRACT PRICE. Prices quoted in the Contractor's proposal for specific repairs and hourly rates for manpower and equipment will remain for the life of the Contract. Article 5 PAYMENT PROCEDURES. The Contractor will submit invoices for work done to: Karrie Glenn City of Meridian Public Works 660 E Watertower, Suite 200 Meridian, ID 83642 Payments. Upon completion and acceptance of the Work, payment will be made in full within thirty (30) days. Article 6 CONTRACTOR'S REPRESENTATIONS. 9/15/2008 Page 1 of 3 0 0 In order to induce the OWNER to enter into the Agreement, the CONTRACTOR makes the following representations: 6.1 The CONTRACTOR has familiarized itself with the nature and extent of the Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. Article 7 CONTRACT DOCUMENTS. The Contract Documents, which comprise the entire agreement between the OWNER and the CONTRACTOR concerning the Work, consist of the following: 7.1 This Agreement. 7.2 Exhibits to this Agreement - NA 7.3 Owner's Request for Proposals and Contractor's Proposal 7.4 2005 Idaho Standards for Public Works Construction 7.5 City of Meridian Standard Specifications and Drawings - 2008 7.6 Documentation submitted by Contractor prior to Notice of Award. 7.7 The documents listed in paragraph 8.2 above are attached to this Agreement (except as expressly noted otherwise above). 7.8 EJCD General Conditions There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended, modified or supplemented by written Change Order. Article 8 MISCELLANEOUS. 8.1 No assignment by a party hereto of any rights under or interest in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants and obligations contained in the Contract Documents. Article 9 OTHER PROVISIONS. None 9/15/2008 Page 2 of 3 i IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf. The Agreement will be effective on .2006. Owner CITY OF MERIDIAN Contractor By: Name: Tammy deWeerd. Mayor Approved by City Council: [CORPORATE SEAL] Attest William G. Berg, Jr. City Clerk Address for giving notices 33 East Idaho Ave. Meridian, ID 83642 Public Works License No. By: _ Name: Attest Address for giving notices * (if CONTRACTOR is a corporation, attach evidence of authority to sign if other than President signing) 9/15/2008 Page 3 of 3 • 0 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. $-D REQUEST Award of Bid and Authorization to Enter into Contract with Hess Construction for Old Town Streetscape Reconstruction: AGENCY COMMENTS CITY PURCHASING: See Attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 • Page 1 of 1 Jaycee Holman From: Kathy Wanner Sent: Friday, September 12, 2008 4:02 PM To: Jaycee Holman; Machelle Hill Cc: Elroy Huff, Keith Watts; Steve Siddoway Subject: Agenda Item - Sept 16 Jaycee, I have filled in the name of the apparent low bidder as well as the dollar amount for the agenda on Tuesday, Sept 16. Award of Bid and Authorization to enter into Contract with Hess Construction for Old Town Streetscape Reconstruction. The contract is the result of Invitation to Bid #PKS-08-008. Recommended Council Action: Award of Bid and Authorization to enter into Contract with Hess Construction for Old Town Streetscape Reconstruction project for the NOT - TO -EXCEED amount of $38,575.00 and authorize the Mayor to sign and City Clerk to attest. Xathy Wanner Meridian City Finance Office 33 E. Idaho Meridian, ID 83642 (208) 8884433 ext 227 Fax: (208) 8874813 wannerk@meridiancity.org 9/15/2008 • 0 Page 1 of 1 Jaycee Holman From: Kathy Wanner Sent: Thursday, September 11, 2008 9:32 AM To: Jaycee Holman; Machelle Hill Cc: Keith Watts; Elroy Huff, Steve Siddoway Subject: Agenda Item - Sept 16 Please place the following item on the Consent Agenda on Tuesday September 16, 2008: This is a bid that opens tomorrow (Friday, Sept 12 at 2:30 p.m.), so we need to reserve a place on the agenda for it, and we will get the name of the low bidder and dollar amount to you on Friday afternoon or Monday. Estimated budget for project is $44,000.00. Award of Bid and Authorization to enter into Contract with (name of winning bidder) for Old Town Streetscape Reconstruction. The contract is the result of Invitation to Bid #PKS-08-008. Recommended Council Action: Award of Bid and Authorization to enter into Contract with (Name of winning Bidder) for Old Town Streetscape Reconstruction project for the NOT -TO -EXCEED amount of $(estimated to be about $44,000) and authorize the Mayor to sign and City Clerk to attest. Cathy Wanner Meridian City Finance Office 33 E. Idaho Meridian, ID 83642 (208) 8884433 ext 227 Fax: (208) 8874813 wannerk@meridiancity.org 9/11/2008 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. $-E REQUEST Environmental AssessmPnt fr)r C r)R(- PrnlAr-+ ',if= - AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DEPT: See Attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Page 1 of 1 Tara Green From: Sarah Wheeler Sent: Tuesday, September 16, 2008 9:51 AM To: Tara Green Cc: Jaycee Holman; Bruce Freckleton; Bill Nary Subject: Revised EA for 1535 N. Main Attachments: EA Final for 1535 N main- REVISED 9.15.08.doc; 62087010 Crest Fallen Apartments ACM Report _Final_.pdf Hi Tara, Attached is the revised EA for the mayor to sign tonight and the environmental study report done my terraccon (I don't know if she needs to have the latter). Anyway thank you for all your help. Sarah Sarah Wheeler Assistant City Planner wheelers@meridiancity.org City of Meridian Planning Department 660 E. Watertower, Ste. 202 Meridian, Idaho 83642 Ph: (208) 884-5533 Fax #: (208) 888-6854 9/16/2008 • • 4ENT°" U.S. Department of Housing and Urban Development oma* �� * Seattle Regional Office 909 First Avenue, Suite 255 9Nk "VS012 Seattle, Washington, 98104 Environmental Assessment for HUD -funded Proposals Recommended format per 24 CFR 58.36, revised February 2004 [Previously recommended EA formats are obsolete]. Project Identification: Main Street Demolition Grantee Activity #: 04-2007-08 Preparer: Sarah Wheeler, Assistant City Planner Responsible Entity: City of Meridian MonthNear: September 2008 1 of 8 HUD Seattle Region Environmental Office -- May 2005 • Environmental Assessment Responsible Entity: City of Meridian [24 CFR 58.2(a)(7)] Certifying Officer: Mayor Tammy De Weerd [24 CFR 58.2(a)(2)] Project Name: Main Street Demolition (Grantee Activity # 04-2007-08) Project Location: 1535 N. Main St. Meridian, Idaho 83642 Estimated total project cost: $110,000 Grant Recipient: City of Meridian [24 CFR 58.2(a)(5)] Recipient Address: 33 East Idaho Ave., Meridian, ID 83642 Project Representative: Sarah Wheeler Telephone Number: 208-884-5533 Conditions for Approval: (List all mitigation measures adopted by the responsible entity to eliminate or minimize adverse environmental impacts. These conditions must be included in project contracts and other relevant documents as requirements). [24 CFR 58.40(d), 40 CFR 1505.2(c)] Minimum amounts of asbestos containing building materials were identified in the structure. The City will ensure that the asbestos will be mitigated and abated prior to demolition in accordance with federal, state and local statutes and regulations to reduce exposure to airborne asbestos fibers. No other conditions for approval are necessary or adopted at this time because the City finds that the project will not result in any significant environmental impact. Absent any significant impact, the City.need not identify ways in which the project or external factors relating to the project could be modified or conditioned in order to eliminate or minimize such impact. FINDING: [58.40(g)] X Finding of No Significant Impact (The project will not result in a significant impact on the quality of the human environment) Finding of Significant Impact (The project may significantly affect the quality of the human environment) Preparer Signature:L�, v Date• /U06 Name/Title/Agency: Sarah Wheeler, Assistant City Planner, City of Meridian RE Approving Official Signature: / Date: 9 (� Name/Title/ Agency: Tammy De Weerd, Mayor, CityMeridian 2 of 8 HUD Seattle Region Environmental Office -- May 2005 0 Statement of Purpose and Need for the Proposal: [40 CFR 1508.9(b)] The purpose of this project is to raze three dilapidated buildings from a parcel of land located in downtown Meridian. The private owner does not have the funds necessary to conduct this project and so the City will invest funds in helping him clear the hazards from the site. Description of the Proposal: Include all contemplated actions which logically are either geographically or functionally a composite part of the project, regardless of the source of funding. [24 CFR 58.32, 40 CFR 1508.251 The City intends to demolish and remove all structures on the site. Everything else onsite will remain the same. Existing Conditions and Trends: Describe the existing conditions of the project area and its surroundings, and trends likely to continue in the absence of the project. [24 CFR 58.40(a)] The property is located in downtown Meridian within the designated urban renewal district. The buildings on site are decaying and beyond repair. In September of 2006, the Building Official, Plumbing Inspector, Electrical Inspector, Code Enforcement Officer, Public Works Development Services Manager and Deputy Fire Chief inspected the premises and found that each an all of these structures presented unsafe, unsanitary, deficient, hazardous, and/or illegal conditions, including fire risks and distinct hazards to life and/or property due to numerous defects. The owner was ordered to abate those conditions and attempted to do so by boarding up the premises. Through numerous inspections the buildings were again found to remain unsecured against entry or exposure. The City continued to receive complaints concerning the buildings and activities occurring thereon. Without eliminating the buildings from the site, the City is concerned that the degradation of the area will continue to hinder economic viability as well as public safety in that area. Statutory Checklist [24CFR §58.5] Record the determinations made regarding each listed statute, executive order or regulation. Provide appropriate source documentation. [Note reviews or consultations completed as well as any applicable permits or approvals obtained or required. Note dates of contact or page references]. Provide compliance or consistency documentation. Attach additional material as appropriate. Note conditions, attenuation or mitigation measures required. Factors Determination and Compliance Documentation Historic Preservation No historic properties will be affected. See Letter from State [36 CFR 8001 Historic Preservation Office dated May 6, 2008 in 1535 N. Main File. Floodplain Management Activity is not located within a floodplain. See FEMA flood map [24 CFR 55, Executive Order 11988] entitled City of Meridian #160180, map panel number 232, dated Feb. 19, 2003. Wetlands Protection Project is not located in a wetland. See [Executive Order 11990] http://wetlandsfws.er.us.gs.gov. See also letter from Kyle Radek, Assistant City Engineer, dated August 20, 2008 in 1535 N. Main File. Coastal Zone CZMA is not applicable; there are no coastal areas in Meridian, Management Act Idaho. See [Sections 307(c),(d)] http://coastaimanagement.noaa.gov/mystatetwelcome.html. Sole Source Aquifers SDWA is not applicable; there are no sole source aquifers in [40 CFR 149] Meridian, Idaho. See map contained in Common Source File, hftp://epa.gov/oar/oaqp s/ reenbk/ancl.html, and 3 of 8 HUD Seattle Region Environmental Office -- May 2005 HUD Environmental Standards Determination and Cmmnlianr-, nnmiman+atinn Noise Abatement and http://dr)ub.ei)a.gov/safewater/sourcewater/sourcewater cfm?a ction=SSA. Noise from project demolition activities is temporary and separated Endangered Species Act ESA is not applicable; no endangered, threatened, or proposed [50 CFR 4021 species or designated critical habitat will be affected by the Materials, Contamination, project. See also letter from Scott Reinecker, Idaho Fish and Chemicals or Gases Game, dated May 7, 2008 in 1535 N. Main File Wild and Scenic WSRA is not applicable; there are no rivers designated as Wild Rivers Act and Scenic Rivers in Meridian, Idaho. See list contained in [Sections 7 (b), (c)] Common Source File and hftp://www/rivers.gov/%Mldriverslist.htmi. Air Quality CAA is not applicable; the project is not located in a non - [Clean ,air Act, Sections 176 (c) attainment area. See EPA nonattainment area map and (d), and 40 CFR 6, 51, 93] (http://epa..qov/oar/oagi)s/greenbk/ancl.html) in Common Projects near Hazardous Source File at. See also Letter from DEQ dated June 3, 2008 Operations [24 CFR 51 C] in 1535 N. Main File. Farmland Protection Policy FPPA is inapplicable; the project is in an area zoned Act [7 CFR 658] commercial. See planning and zoning map in 1535 N. Main file. Environmental Justice The project will not adversely affect the health or environment [Executive Order 12898] of minority or low-income populations. The larger and [24 CFR 51 D] neighboring communities have been provided with opportunity to review and comment on this project in accordance with the Citizen Participation Plan, which emphasizes notice and hearing opportunities for minority and low-income populations. HUD Environmental Standards Determination and Cmmnlianr-, nnmiman+atinn Noise Abatement and This project will not create noise pollution or exposure to noise. Control [24 CFR 51 B] Noise from project demolition activities is temporary and separated from existing residential development. Toxic/Hazardous/Radioactive Minimum amounts of asbestos containing building materials Materials, Contamination, were identified in the structures and will be mitigated and Chemicals or Gases abated prior to demolition (see Terracon Asbestos Survey [24 CFR 58.5(1)(2)] Report dated Sept. 15, 2008, located in 1535 N. Main File).No other toxic, hazardous, or radioactive substances are identified on the project site. See Common Source File, http://www.epa.gov/enviro/emef/ . See also letter from Eileen Zahara, EPA region X dated June 13, 2008, located in 1535 N. Main File. Siting of HUD -Assisted No hazardous operations are located near the project. See Projects near Hazardous Common Source File (map available at Operations [24 CFR 51 C] http://www.epa.gov/enviro/emefn. See also letter from Eileen Zahara, EPA Region X, dated June 13, 2008 in 1535 N. Main File. See also DEQ letter dated June 3, 2008 in 1535 N. Main File. Airport Clear Zones and No FAA -designated civilian airports are located within 3,000 Accident Potential Zones feet or military airfields within 2'/ miles of the project site. See [24 CFR 51 D] Designated Primary and Commercial Service Airports in Idaho and Oregon in Common Source File. 4 of 8 HUD Seattle Region Environmental Office -- May 2005 0 Environmental Assessment Checklist [Environmental Review Guide HUD CPD 782, 24 CFR 58.40; Ref. 40 CFR 1508.8 &1508.27] Evaluate the significance of the effects of the proposal on the character, features and resources of the project area. Enter relevant base data and verifiable source documentation to support the finding. Then enter the appropriate impact code from the following list to make a determination of impact Impact Codes: (1) - No impact anticipated; (2) - Potentially beneficial; (3) - Potentially adverse; (4) - Requires mitigation; (5) - Requires project modification. Note names, dates of contact, telephone numbers and page references. Attach additional material as appropriate. Note conditions or mitigation measures required. Land Development Code Source or Documentation Conformance with 2 This project conforms with Meridian Comprehensive Plan and Comprehensive Plans 1 Zoning designation. Site is zoned for commercial use. Removing and Zoning dilapidated buildings may make way for new commercial Project and Contribution to 1 development. See Zoning map in Common Source File. Compatibility and 2 This project is compatible with the urban environment. Site is in a Urban Impact commercial district and the demolition of these old buildings will encourage commercial growth in downtown Meridian. See Zoning Environmental Design 2 map in Common Source File. Slope 1 This project will not affect slope of property. See letter by Bruce Diversity, Compatible Use and Freckleton, Meridian Development Service Manager, dated July Scale 1, 2008 in 1535 N. Main File. Erosion 1 This project will not cause erosion. See letter by Bruce Freckleton, Meridian Development Service Manager, dated July 1, 2008 in 1535 N. Main File. Soil Suitability 1 This project will not affect soil quality since the City is only removing the buildings and not constructing anything on site. Hazards and Nuisances 1 This project will neither create nor be affected by hazardous including Site Safety operations. See htta://www.epa.00v/enviro/emef/ in Common Source File. See also letter by Eileen Zahara, EPA Region X, dated June 3, 2008 in 1535 N. Main File. See also DEQ letter dated June 3, 2008 in 1535 N. Main File. Energy Consumption 1 This project will not affect energy consumption. Noise - Contribution to Community Noise Levels 1 This project will not generate a substantial increase in traffic. Noise from project demolition activities is temporary and separated from existing residential development. Air Quality 1 This project is not located in a non -attainment area. See EPA Effects of Ambient Air Quality on nonattainment area map in Common Source File (available at Project and Contribution to 1 httD://www.eAa.aov). See also currently designated nonattainment Community Pollution Levels areas in Common Source File (available at htto://epa.gov/oar/oaaps/cireenbktancl.html). DEQ letter dated June 3, 2008 in 1535 N. Main File. Environmental Design 2 Environmental design is not applicable to this project. Visual Quality - Coherence, Diversity, Compatible Use and Scale Socioeconomic Code Source or Documentation Demographic Character Changes 1 The project is consistent with surrounding land uses and will not effect change in demographic or neighborhood character. Displacement 1 No displacement will occur; buildings have been vacant for 5 of 8 HUD Seattle Region Environmental Office — May 2005 0 over two years. Employment and Income Patterns 1 2 1 It is hoped that future development on the project site will increase economic opportunities in Meridian. However, this project will not directly affect employment and income Community Facilities and Services Code Source or Documentation Educational Facilities 1 Thisro'ect will introduce no new students into the area. Commercial Facilities 1 This project will not affect commercial facilities. Health Care 1 This project will not affect health care services. Social Services 1 This project will not affect social services. Solid Waste 1 This project will not affect solid waste issues. Waste Water 1 This project will not affect waste water issues. Storm Water 1 This project may improve surface drainage. See letter by Kyle Radek, Assistant City Engineer, dated August 20, 2008 in 1535 N. Main folder. Water Supply 1 This project will not affect water supply. Public Safety - Police 2 This project will improve public safety, as removing buildings from the premises will make it easier for police to patrol. - Fire 2 This project will improve public safety, as removing buildings from the premises will reduce current fire hazards (Joe Silva, Fire Inspector, 8841234). See also building inspection report in 1535 N. Main File. - Emergency Medical 1 This project will not affect the emergency medical aspect of public safety. Open Space and Recreation - Open Space 1 This project will not affect open space. - Recreation 1 This project will not affect recreation. - Cultural Facilities 1 This project will not affect cultural facilities. Transportation 1 This project will not affect transportation. Natural Features Source or Documentation Water Resources 1 This project will not affect water resources. See letter by Kyle Radek, Assistant City Engineer, dated August 20, 2008 in 1535 N. Main folder. Surface Water 1 This project will not affect surface water. See letter by Kyle Radek, Assistant City Engineer, dated August 20, 2008 in 1535 N. Main folder. Unique Natural Features and 1 This project will not affect any unique natural features or Agricultural Lands agricultural lands. The property is located in the downtown Meridian core and is surrounded by commercial properties. There is no agricultural land within its vicinity. See planning and zoning map in Common Source Documentation. Sarah Wheeler, Assistant City Planner, 208-884-5533. Vegetation and Wildlife 1 This project will not affect any endangered, threatened, or proposed species or designated critical habitat. See also letter from Scott Reinecker, Idaho Fish and Game, dated May 7, 2008 in 1535 N. Main File 6 of 8 HUD Seattle Region Environmental Office -- May 2005 LJ Other Factors Source or Documentation Flood Disaster Protection Act 1 FDPA is not applicable; the project site is not located within [Flood Insurance] a floodplain. See FEMA flood map entitled City of Meridian [§58.6(a)] #160180, map panel number 232, date Feb. 19, 2003. See also letter by Kyle Radek, Assistant City Engineer, dated August 20, 2008 in 1535 N. Main folder. Coastal Barrier Resources Act/ 1 CBRA/CBIA are not applicable; there are no coastal areas Coastal Barrier Improvement Act in Meridian, Idaho. [§58.6(c)] Airport Runway Clear Zone or 1 No FAA designated civilian airports are located within 3000 Clear Zone Disclosure feet or military airfields within 2 %z miles of the project site. [§58.6(d)] See Designated Primary and Commercial Service Airports in Idaho and Oregon in Common Source File. Other Factors None. Summary of Findings and Conclusions ALTERNATIVES TO THE PROPOSED ACTION Alternatives and Project Modifications Considered [24 CFR 58.40(e), Ref. 40 CFR 1508.9] (Identify other reasonable courses of action that were considered and not selected, such as other sites, design modifications, or other uses of the subject site. Describe the benefits and adverse impacts to the human environment of each alternative and the reasons for rejecting it.) The project and removal of the slum and blight is specific to the site located at 1535 N. Main, therefore no other sites were considered. The slum and blight and public safety issues can only be eliminated by razing the buildings. No Action Alternative [24 CFR 58.40(e)] (Discuss the benefits and adverse impacts to the human environment of not implementing the preferred alternative). The alternative of no action was considered but rejected because the buildings are too deteriorated to rehabilitate and boarding them up has not abated the aesthetic blight, hazardous conditions or public safety hazards perpetuated by the dilapidated buildings. Mitigation Measures Recommended [24 CFR 58.40(d), 40 CFR 1508.201 (Recommend feasible ways in which the proposal or its external factors should be modified in order to minimize adverse environmental impacts and restore or enhance environmental quality.) Minimum amounts of asbestos containing building materials were identified in the structures. Due to this factor, the City will ensure that the asbestos will be mitigated and abated prior to demolition in accordance with federal, state and local statutes and regulations. No other mitigation measures are necessary or adopted at this time because the City finds that the project will not result in any significant environmental impact. Absent any significant impact, the City need not identify ways in which it should: avoid any impact by not completing the project or any part of the project; minimize any impact by limiting the project or its implementation; rectify any impact through repair, rehabilitation, or restoration; reduce or eliminate any impact over the lifetime of the project; or compensate for any impact by replacing or providing substitute resources or environments. 7 of 8 HUD Seattle Region Environmental Office — May 2005 Additional Studies Performed (Attach studies or summaries) Level One Environmental Assessment by Terracon Consultants Inc. List of Sources, Agencies and Persons Consulted [40 CFR 1508.9(b)] Bruce Freckleton, City of Meridian Development Services Manager City of Meridian Planning Department Emily Kane, City of Meridian Deputy City Attorney Environmental Protection Agency, Idaho Operations Office Environmental Protection Agency — Sole Source Aquifer Map FEMA flood plain map Idaho Department of Environmental Quality Idaho Department of Fish and Game Joe Silva, Deputy Chief of Fire Prevention Kyle Radek, Assistant City Engineer National Park Service, National Wetlands Inventory's digital wetlands mapper tool State Historic Preservation Office Terracon Consultants Inc. 8 of 8 HUD Seattle Region Environmental Office -- May 2005 0 ASBESTOS SURVEY REPORT Crest Fallen Apartments 1535 North Main Street Meridian, Idaho Terracon Project No. 62087010 September 15, 2008 Prepared for. CITY OF MERIDIAN Meridian, Idaho Prepared by. TERRACON CONSULTANTS, INC. Boise, Idaho September 15, 2008 Mr. Keith Watts City of Meridian 33 East Idaho Street Meridian, Idaho 83642 Re: Asbestos Survey Crest Fallen Apartments 1536 North Main Street Meridian, Idaho Terracon Project No, 62087010 Dear Mr. Watts: Irerracon Consulting Engineers & Scientists Terracon Consultants, Inc. 11849 West Executive Drive, Suite G Boise, Idaho 83713 Phone 208.323.9520 Fax 208.323.9592 www.teffacon.com The purpose of this report is to present the results of an asbestos survey performed on September 4, 2008 at the above referenced site in Meridian, Idaho. This survey was conducted in general accordance with our proposal dated August 11, 2008. We understand that this survey was requested due to the planned demolition of the structures. Friable and non -friable asbestos -containing materials were identified. Please refer to the attached report for details. Terracon Consultants, Inc. appreciates the opportunity to provide this service to the City of Meridian. If you have any questions regarding this report please contact the undersigned at 208.323-9520. Sincerely, TERRACON CONSULTANTS, INC. Kurt L. Priebe, P.G. Environmental Services Manager AHERA Inspector r *Garyanson, Cl , EHS Group Manager AHERA Inspector KLP:kj/N:1PR0lECTS120081820870101Report182087010 Crest Fallen Apartments ACM Report (Fineo.doc Attachments Copies To: Addressee (2) Delivering Success for Clients and Employees Since 1985 More Than 95 offices Nationwide • TABLE OF CONTENTS Terracon Page No. Letterof Transmittal...........................................................................................................................i 1.0 INTRODUCTION.................................................................................................................1 1.1 Project Objective.......................................................................................................1 2.0 BUILDING DESCRIPTION..................................................................................................1 3.0 ASBESTOS SURVEY.........................................................................................................2 3.1 Visual Assessment....................................................................................................2 3.2 Physical Assessment................................................................................................ 2 3.3 Sample Collection.....................................................................................................2 3.4 Sample Analysis........................................................................................................2 4.0 ASBESTOS REGULATORY OVERVIEW..........................................................................3 6.0 FINDINGS AND RECOMMENDATIONS............................................................................3 6.0 GENERAL COMMENTS..................................................................................................... 4 APPENDIX A Asbestos Survey Sample Summary APPENDIX B Confirmed Asbestos -Containing Materials APPENDIX C Asbestos Analytical Laboratory Data 0 1.0 INTRODUCTION TERRACON ASBESTOS SURVEY REPORT Crest Fallen Apartments 1535 North Main Street Meridian, Idaho Terracon Project No. 62087010 September 15, 2008 Terracon Consultants, Inc. (Terracon) conducted an asbestos survey of the Crest Fallen Apartments buildings located at 1535 North Main Street in Meridian, Idaho. The survey was conducted on September 4, 2008 by an AHERA-accredited asbestos inspector in general accordance with Terracon Proposal No. 62082119 dated August 11, 2008. Interior and exterior building components were surveyed and homogeneous areas of suspect asbestos - containing materials (ACM) were visually identified. The three buildings were unoccupied at the time of the survey. Significant amounts of trash and debris were located within the structures. Although reasonable effort was made to survey accessible suspect materials, additional suspect but un -sampled materials could be located in walls, in voids or in other concealed areas. Suspect ACM samples were collected in general accordance with the sampling protocols outlined in EPA regulation 40 CFR 763 (Asbestos Hazard Emergency Response Act, AHERA). Samples were delivered to an accredited laboratory for analysis by polarized light microscopy. 1.1 Project Objective We understand this asbestos survey was requested due to the planned demolition of the buildings. EPA regulation 40 CFR 61, Subpart M, National Emission Standards for Hazardous Air Pollutants (NESHAP), prohibits the release of asbestos fibers to the atmosphere during renovation or demolition activities. The asbestos NESHAP requires that potentially regulated asbestos -containing building materials be identified, classified and quantified prior to planned disturbances or demolition activities. 2.0 BUILDING DESCRIPTION The three buildings at the site are single -story wood -framed structures with wood subfloors over concrete foundations. The buildings at the site consisted of: a residential structure previously used as an office/retail copy center; a five -unit apartment building; and a three - unit apartment building. The majority of the building exterior walls are covered with wood siding. Portions of the office building exterior are finished with stucco. The pitched roofs are covered with asphaltic shingles over a wood shingle roof. The interior walls and ceilings consisted of a combination of gypsum wallboard, lath and plaster, and gypsum wallboard with plaster, finished with spray -on surface texture with a painted finish. The office area 1 Crest Fallen Apartments Terracon Terracon Project No. 62087010 September 15, 2008 floors were finished with carpet. Apartment unit floor finishes were variable and consisted of wood floor, carpet, ceramic tile, vinyl sheet flooring, and vinyl floor tile. According to information provided by the Ada County Assessors Office website, the buildings were constructed in 1935. 3.0 ASBESTOS SURVEY The survey was conducted by Kurt Priebe, an AHERA-accredited asbestos inspector. The survey was conducted in general accordance with the sample collection protocols established in EPA regulation 40 CFR 763, the Asbestos Hazard Emergency Response Act (AHERA). A summary of survey activities is provided below. 3.1 Visual Assessment Our survey activities began with visual observation of the interior and exterior of the building to identify homogeneous areas of suspect ACM. A homogeneous area consists of building materials that appear similar throughout in terms of color, texture and date of application. Interior assessment was conducted throughout visually accessible areas of the building. Building materials identified as concrete, glass, wood, masonry, metal or rubber were not considered suspect ACM. 3.2 Physical Assessment A physical assessment of each homogeneous area of suspect ACM was conducted to assess the friability and condition of the materials. A friable material is defined by the EPA as a material which can be crumbled, pulverized or reduced to powder by hand pressure when dry. Friability was assessed by physically touching suspect materials. 3.3 Sample Collection Based on results of the visual observation, bulk samples of suspect ACM were collected in general accordance with AHERA sampling protocols. Random samples of suspect materials were collected in each homogeneous area. Bulk samples were collected using wet methods as applicable to reduce the potential for fiber release. Samples were placed in sealable containers and labeled with unique sample numbers using an indelible marker. Sixty-two (62) bulk samples were collected from 26 homogeneous areas of suspect ACM. A summary of suspect ACM samples collected during the survey is included as Appendix A. 3.4 Sample Analysis OA Crest Fallen Apartments Terracon Terracon Project No. 62087010 September 15, 2008 Bulk samples were submitted under chain of custody to EMC Labs, Inc. of Phoenix, Arizona for analysis by polarized light microscopy with dispersion staining techniques per EPA methodology (40 CFR 763, Subpart F). The percentage of asbestos, where applicable, was determined by microscopical visual estimation. EMC Labs, Inc. is accredited under the National Voluntary Laboratory Accreditation Program (NVLAP Accreditation No. 101926-0). 4.0 ASBESTOS REGULATORY OVERVIEW The asbestos NESHAP (40 CFR Part 61, Subpart M) regulates asbestos fiber emissions and asbestos waste disposal practices. It also requires the identification and classification of existing building materials prior to demolition or renovation activity. Under NESHAP, asbestos -containing building materials are classified as either friable, Category I non -friable or Category II non -friable ACM. Friable materials are those that, when dry, may be crumbled, pulverized or reduced to powder by hand pressure. Category I non -friable ACM includes packings, gaskets, resilient floor coverings and asphalt roofing products containing more than 1 % asbestos. Category II non -friable ACM are any materials other than Category I materials that contain more than 1 % asbestos. Friable ACM, Category I and Category II non -friable ACM which is in poor condition and has become friable or which will be subjected to drilling, sanding, grinding, cutting or abrading and which could be crushed or pulverized during anticipated renovation or demolition activities are considered regulated ACM (RACM). The OSHA Asbestos standard for construction (29 CFR 1926.1101) regulates workplace exposure to asbestos. The OSHA standard requires that employee exposure to airborne asbestos fibers be maintained below 0.1 asbestos fibers per cubic centimeter of air (0.1 f/cc). The OSHA standard classifies construction and maintenance activities which could disturb ACM, and specifies work practices and precautions which employers must follow when engaging in each class of regulated work. States which administer their own federally - approved state OSHA programs may require additional precautions. 5.0 FINDINGS AND RECOMMENDATIONS ASBESTOS SURVEY Laboratory analysis confirmed the presence of friable and non -friable asbestos -containing materials. A summary of the classification and condition of identified ACM are presented in Appendix A and Appendix B. Laboratory analytical reports are included in Appendix C. The spray -on texture located on the living room wall of unit 1, and the bedroom wall and living room ceiling of unit 6 was determined to be positive for asbestos by laboratory analysis. Other 3 Crest Fallen Apartments Terracon Terracon Project No. 62087010 September 15, 2008 samples of this material from other areas of the structures tested negative for asbestos. The confirmed asbestos -containing spray -on texture is considered friable ACM and was observed in generally good condition at the time of sampling. Areas of the wall and ceiling systems have been damaged due to vandalism or neglect. The vinyl sheet flooring (yellow and cream mosaic) located in the kitchen area of unit 6 was determined to be positive for asbestos by laboratory analysis. The confirmed asbestos - containing VSFs have a felt/paper backing which, when disturbed, can release asbestos fibers. Therefore, the confirmed asbestos -containing VSF materials are considered friable ACM that was in generally poor condition at the time of sampling. The vinyl wall covering (tan and brown) located in the shower and bathroom area of unit 3 was determined to be positive for asbestos by laboratory analysis. The confirmed asbestos - containing vinyl wall covering material has a felt/paper backing which, when disturbed, can release asbestos fibers. Therefore, the confirmed asbestos -containing vinyl wall covering materials are considered friable ACM that was in generally poor condition at the time of sampling. The mastic materials located below the VSF in unit 6 and the vinyl wall covering materials in unit 3 were determined positive for asbestos by laboratory analysis. The confirmed asbestos - containing mastic is considered a non -friable ACM and was observed in generally good condition at the time of sampling. The tables in Appendix A contain a complete listing of these materials and there location. 6.0 GENERAL COMMENTS This asbestos survey was conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in the same locale. The results, findings, conclusions and recommendations expressed in this report are based on conditions observed during our survey of the building. The information contained in this report is relevant to the date on which this survey was performed, and should not be relied upon to represent conditions at a later date. This report has been prepared on behalf of and exclusively for use by the City of Meridian for specific application to their project as discussed. This report is not a bidding document. Contractors or consultants reviewing this report must draw their own conclusions regarding further investigation or remediation deemed necessary. Terracon does not warrant the work of regulatory agencies, laboratories or other third parties supplying information which may have been used in the preparation of this report. No warranty, express or implied is made. 4 APPENDIX A ASBESTOS SURVEY SUMMARY APPENDIX A ASBESTOS SURVEY SUMMARY CREST FALLEN APARTMENTS 1535 North Main Street MERIDIAN, IDAHO Sample No. Description Unit Floor Sample Location Lab Results CF -1 SWS 1 1 Living room, west All Layers ND wall CF -2 Asphaltic shingle (red and white Roof Roof Roof above Unit 1 ND granules, top layer) CF -3 Asphaltic shingle (black and white Roof Roof Roof above Unit 1 ND granules, bottom layer, over wood) CF -4 Asphaltic shingle (red and white Roof Roof Roof above Unit 5 ND granules, top layer CF -5 Asphaltic shingle (black and white Roof Roof Roof above Unit 5 ND granules, bottom layer, over wood CF -6 Asphaltic shingle (pink and white Roof Roof Roof above Unit 6 ND granules, over wood CF -7 Asphaltic shingle (pink and white Roof Roof Roof above Unit 8 ND granules, over wood CF -8 SWS 1 1 Living room, central Sheetrock - ND wall Texture - 3% Chrysotile CF -9 Insulation (brown) with paper 1 1 Utility room off Unit ND backing black 1 CF -10 Wall plaster lath and plaster wall 2 1 Bathroom wall ND CF -11 9° x 9° vinyl floor tile and mastic 2 1 Living room All Layers ND CF -12 SWS 2 1 Ceiling All Layers ND CF -13 Vinyl wall cover, (tan and brown) 3 1 Shower wall Vinyl —15 % with mastic (yellow) Chrysotile Mastic — 3% Chrysotile CF -14 Vinyl wall cover, (tan and brown) 3 1 Bathroom wall Vinyl —15 % with mastic (yellow) Chrysotile Mastic — 40/6 Chrysotile CF -15 I SWS 3 1 Bathroom wall All Layers ND CF -16 Wall plaster (lath and plaster, 3 1 Bathroom wall All Layers ND under SWS CF -17 SWS 3 1 Living room All Layers ND CF -18 Plaster 4 1 Chimney ND CF -19 Wall system (leveling compound 4 1 Living room wall All Layers ND over plaster over sheetrock CF -20 Wall system (leveling compound 4 1 Living room ceiling All Layers ND over plaster over sheetrock) CF -21 Insulation (brown) with paper 4 1 Living room ceiling ND backing (brown) CF -22 12° x 12" vinyl floor tile (gray), 5 1 Kitchen ND and mastic(yellow) CF -23 12° x 12" vinyl floor tile (gray), 5 1 Kitchen ND and mastic(yellow) CF -24 Wall system (leveling compound 5 1 Living room wall All Layers ND over plaster over sheetrock CF -25 Wall system (leveling compound 5 1 Living room ceiling All Layers ND over plaster over sheetrock CF -26 Insulation, blown in (brown) Office 1 Ceiling ND CF -27 1'x 2' ceiling tile (nail on) Office 1 Ceiling ND CF -28 4'x 8'ceiling panel nail on Office 1 Ceiling ND CF -29 Wall system (leveling compound Office 1 Ceiling ND over plaster over sheetrock CF -30 SWS Office 1 Ceiling, back room All Layers ND CF -31 SWS Office 1 Ceiling, back room All Layers ND CF -32 SWS Office 1 Ceiling, back room All Layers ND CF -33 Leveling compound and plaster Office 1 Exterior, west side ND of building CF -34 Asphaltic shingle (black and gray Office Roof Roof above back ND granules, top layer) door CF -35 Asphaltic shingle (brown Office Roof Roof above back ND granules, bottom layer, over door wood CF -36 Asphaltic shingle (multicolor Office Roof Roof on SW portion ND granules, over wood) of office CF -37 VSF (yellow and cream mosaic) 6 1 Kitchen VSF (yellow with mastic (yellow), over VSF and cream) — (brown) and mastic 15% Chrysotile Mastic (yellow) - 5% Chrysotile VSF (brown) ND Mastic(gray) ND CF -38 VSF (yellow and cream mosaic) 6 1 Kitchen VSF (yellow with mastic (yellow), over VSF and cream) — (brown) and mastic 15% Chrysotile Mastic (yellow) - 3% Chrysotile VSF (brown) ND Mastic(gray) ND CF -39 VSF (yellow and cream mosaic) 6 1 Kitchen VSF (yellow with mastic (yellow), over VSF and cream) — (brown) and mastic 15% Chrysotile Mastic (yellow) - 49/6 Chrysotile VSF (brown) ND Mastic(gray) ND CF -40 SWS 6 1 Living room ceiling Sheetrock - ND Texture - 3% LC Ch sotile -41 Insulation (brown with a er 6 1 Livin room ceilin ND VSF =Vinyl sheet flooring SWS = Sheetrock wall system ND = no asbestos detected backing (black) CF -42 SWS 6 1 Bedroom wall Sheetrock - ND Texture - 2% Ch so He CF -43 SWS 6 1 Livingroom wall ND CFA4 VSF (cream with pink and blue) with mastic (yellow) 6 1 Bathroom ND CF -45 VSF (cream with pink and blue) with mastic (yellow) 6 1 Bathroom ND CF -46 Remnant mastic (tan) 6 1 Bathroom wall ND CF -47 Fake brick siding 6 1 Exterior of Unit 6 ND CF -48 VSF (brown, wood pattern) with mastic fellow 7 1 Kitchen ND CF -49 VSF (brown, wood pattern) with mastic(yellow) 7 1 Kitchen ND CF -50 VSF (brown, wood pattern) with mastic(yellow) 7 1 Kitchen ND CF -51 SWS 7 1 Livin room All Layers ND CF -52 SWS 7 1 Bedroom All Layers ND CF -53 Insulation(yellow) 7 1 Bathroom wall ND CF -54 VSF (tan squares) with mastic fellow 7 1 Bathroom ND CF -55 VSF (tan squares) with mastic (yellow) 7 1 Bathroom ND CF -56 VSF (tan squares) with mastic (yellow) 7 1 Bathroom ND CF -57 Tarpaper (black) 7 1 Behind sheetrock wall ND CF -58 Insulation (gray, blown in) 8 1 Ceiling ND CF -59 Texture on plywood wall 8 1 Living room wall ND CF -60 Fake brick siding 7 1 Exterior of Unit 7 ND CF -61 Asphaltic shingles (white granules) and tarpaper (black) Shed Roof Roof of west shed ND CF -62 Asphaltic shingles (white granules) Shed Roof I Roof of shed #3 ND VSF =Vinyl sheet flooring SWS = Sheetrock wall system ND = no asbestos detected 0 APPENDIX B CONFIRMED ASBESTOS -CONTAINING MATERIALS APPENDIX B CONFIRMED ASBESTOS -CONTAINING MATERIALS CREST FALLEN APARTMENTS 1535 North Main Street MERIDIAN, IDAHO Sample Description Material Location PercentlType NESHAP Condition No. Asbestos Classification Sample Location C C C LL CF -8 Texture of the 1 1 Living room wall 3% Chrysotile Friable Good SWS CF -13 Vinyl wall cover, Shower area wall Vinyl —15 % Non -Friable" Damaged (tan and brown) 3 1 Chrysotile with mastic Mastic — 3% (yellow) Chrysotile CF -14 Vinyl wall cover, Bathroom area wall Vinyl —15 % Non -Friable* Damaged (tan and brown) 3 1 Chrysotile with mastic Mastic — 40/6 (yellow) Chrysotile CF -37 VSF (yellow and Kitchen VSF (yellow Non -Friable* Damaged cream mosaic) and cream) — with mastic 6 1 15% Chrysotile (yellow) Mastic (yellow) -5% Chrysotile CF -38 VSF (yellow and Kitchen VSF (yellow Non -Friable* Damaged cream mosaic) and cream) — with mastic 6 1 15% Chrysotile (yellow) Mastic (yellow) -3% Chrysotile CF -39 VSF (yellow and Kitchen VSF (yellow Non -Friable* Damaged cream mosaic) and cream) — with mastic 6 1 15% Chrysotile (yellow) Mastic (yellow) -40/6 Chrysotile CF -40 Texture of the 6 1 Living room ceiling 3%•Chrysotile Friable Good SWS CF -42 Texture of the 6 1 Bedroom wall 2% Chrysotile Friable Good SWS i ne DacKing on the vinyl sheet tloonng would render this material friable during renovation or demolition. APPENDIX C Asbestos Analytical Laboratory Data • EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected ( ) Constituents 0068137-001 UNIT 1, LIVING LAYER 1 No Cellulose Fiber 10% CF -1 RM Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER 2 No Cellulose Fiber <1% Texture, White Carbonates Mica Quaff Binder/Filler 99% 0068137-002 ROOF ABOVE Asphaltic Shingle, Black/ Red/ White No Fibrous Glass 15% CF -2 UNIT 1 Carbonates Quartz Binder/Filler 85% 0068137-003 ROOF ABOVE Asphaltic Shingle, Black No Cellulose Fiber 20% CF -3 UNIT 1 Synthetic Fiber 5% Gypsum Quartz Binder/Filler 75% 0068137-004 ROOF ABOVE Asphaltic Shingle, Black/ Red/ White No Fibrous Glass 15% CF -4 UNIT 5 Carbonates Quartz Binder/Filler 85% 0068137-005 ROOF ABOVE Asphaltic Shingle, Black/ White No Cellulose Fiber 20% CF -5 UNIT 5 Synthetic Fiber 5% Gypsum Quartz Bmder/Filler 75% 0068137-006 ROOF ABOVE Asphaltic Shingle, Black/ Pink/ No Cellulose Fiber 25% CF -6 UNIT 6 White Carbonates Quartz Binder/Filler 75% Page 1 of 17 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscouy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-007 ROOF ABOVE Asphaltic Shingle, Black/ Pink/ No Cellulose Fiber 25% CF -7 UNIT 8 White Synthetic Fiber 5% Carbonates Quartz Binder/Filler 70% 0068137-008 UNIT 1 LIVING LAYER I No Cellulose Fiber 10% CF -8 RM Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER 2 Yes Chrysotile 3% Texture, Beige Note: Very small amount of texture Carbonates Mica Quartz Binder/Filler 97% LAYER3 No Texture / Paint, White/ Yellow Carbonates Mica Quartz Binder/Filler 100% 0068137-009 UTILITY RM OFF LAYER 1 No Cellulose Fiber 95% CF -9 UNIT 1 Insulation, Brown Carbonates Gypsum Binder/Filler 5% LAYER 2 No Cellulose Fiber 50% Paper Backing/Mastic, Black Gypsum Binder/Filler 50% 0068137-010 UNIT 2 BATE RM Lath, Gray/ Beige No CF -10 Note: No Plaster Present. Gypsum Quartz Carbonates Mica Binder/Filler 100% Page 2 of 17 41 Lab ID EMC LABS, INC. Laboratory Report Asbestos 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Location Bulk Asbestos Analysis by Polarized Liaht Microscopy Detected NVLAP#101926-0 Constituents Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 Cellulose Fiber BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-011 UNIT 2 LAYER I No Cellulose Fiber 20% CF -11 9"x9" VFT, Gray/ Black Synthetic Fiber 5% Carbonates Quartz Binder/Filler 75% LAYER 2 No Cellulose Fiber 4% Mastic, Brown Synthetic Fiber 2% Carbonates Gypsum Quartz Binder/Filler 94% LAYER 3 No Cellulose Fiber 65% Vapor Barrier, Black Gypsum Binder/Filler 35% LAYER 4 No Cellulose Fiber 5% Mastic, Brown Gypsum Quartz Binder/Filler 95% 0068137-012 UNIT 2 CEILING LAYER 1 No Cellulose Fiber 10% CF -12 Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER2 No Texture / Paint, White Carbonates Note: Sample is mainly Paint - little Gypsum Texture present Quartz Binder/Filler 100% 0068137-013 UNIT 3 BATHRM LAYER I Yes Chrysotile 15% Cellulose Fiber 5% CF -13 Vinyl Wall Cover, Beige/ White Gypsum Quartz Carbonates Binder/Filler 80% LAYER 2 Yes Chrysotile 3% Cellulose Fiber <1% Mastic/Texture, Beige/ Yellow Gypsum Carbonates Bmder/Filler 96% Page 3 of 17 Page 4 of 17 • EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-014 UNIT 3 BATHRM LAYER 1 Yes Chrysotile 15% Cellulose Fiber 5% CF -14 Vinyl Wall Cover, Beige/ White Gypsum Quartz Carbonates Binder/Filler 80% LAYER 2 Yes Chrysotile 4% Cellulose Fiber 2% Mastic/ Texture, Beige/ Yellow Carbonates Gypsum Binder/Filler 94% 0068137-015 UNIT 3 BATHRM LAYER 1 No Cellulose Fiber 10% CF -15 WALL Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER 2 No Cellulose Fiber 2% Texture, Beige Gypsum Mica Carbonates Binder/Filler 98% 0068137-016 UNIT 3 BATHRM Lath, Gray/ Beige No CF -16 WALL Note: No Plaster Present. Gypsum Quartz Carbonates Mica Binder/Filler 100% 0068137-017 UNIT 3 LAYER I No Cellulose Fiber 10% CF -17 Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER 2 No Cellulose Fiber 2% Texture, Off White Gypsum Mica Carbonates Binder/Filler 98% Page 4 of 17 0068137-018 CF -18 UNIT 4 CHIMNEY Plaster, Beige/ Tan No • <1% 99% 0068137-019 UNIT 4 WALL LAYER 1 No Cellulose Fiber EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 606/M4-82-020 Address: Submitted By: KURT PRIEBE Quartz Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-018 CF -18 UNIT 4 CHIMNEY Plaster, Beige/ Tan No Cellulose Fiber Gypsum Quartz Perlite Carbonates Mica Binder/Filler <1% 99% 0068137-019 UNIT 4 WALL LAYER 1 No Cellulose Fiber 3% CF -19 Leveling Compound, White Gypsum Quartz Carbonates Mica Binder/Filler 97% LAYER 2 No Cellulose Fiber <1% Plaster, Beige/ Tan Gypsum Quartz Mica Perlite Carbonates 99% LAYER 3 No Cellulose Fiber 10% Sheetrock, White/ Brown Gypsum Carbonates Mica 90% 0068137-020 UNIT 4 CEILING LAYER I No CF -20 Plaster -Scratch Coat, White/ Gray Gypsum Quartz Perlite Carbonates Binder/Filler 100% LAYER 2 No Cellulose Fiber 1% Plaster, Beige Gypsum Quartz Carbonates Binder/Filler 99% Page 5 of 17 Lab ID EMC LABS, INC. Laboratory Report Asbestos Asbestos Type 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Client ID Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Sample Description Bulk Asbestos Analysis by Polarized Light Microscopy Constituents NVLAP#101926-0 0068137-021 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-021 UNIT 4 CEILING LAYER 1 No Cellulose Fiber 95% CF -21 Insulation, Brown Gypsum 5% LAYER 2 No Cellulose Fiber 50% Paper Backing/Mastic, Black Gypsum Qum Binder/Filler 50% 0068137-022 UNIT 5 LAYER 1 No CF -22 UNIT' Floor Tile, Gray Carbonates Quartz Binder/Filler 100% LAYER 2 No Cellulose Fiber 2% Mastic, Yellow Carbonates Gypsum Binder/Filler 98% 0068137-023 UNIT 5 LAYER 1 No CF -23 12"x12" Floor Tile, Gray Carbonates Quartz Binder/Filler 100% LAYER 2 No Cellulose Fiber 3% Mastic, Yellow Carbonates Gypsum Quartz Binder/Filler 97% Page 6 of 17 • 0 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-024 UNIT 5 LAYER 1 No Cellulose Fiber 10% CF -24 Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER 2 No Cellulose Fiber 1% Plaster -Scratch Coat, Beige/ Tan Quartz Gypsum Perlite Binder/Filler 99% LAYER3 No Plaster -Finish Coat, White Gypsum Quartz Carbonates Binder/Filler 100% LAYER 4 No Cellulose Fiber 2% Texture / Paint, Gray Gypsum Note: Sample is mainly Paint - little Mica Texture present Carbonates Binder/Filler 98% 0068137-025 UNIT 5 LAYER I No Cellulose Fiber 10% CF -25 Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER2 No Plaster -Scratch Coat, Beige/ Tan Gypsum Quartz Perlite Mica Carbonates 100% LAYER3 No Plaster -Finish Coat, White Gypsum Quartz Carbonates Binder/Filler 100% 0068137-026 OFFICE, CEILING Insulation, Brown No Mineral Wool 99% CF -26 Gypsum 1% Page 7 of 17 Page 8 of 17 0 • EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-027 OFFICE, CEILING 1x2 Ceiling Tile, Tan/ White No Cellulose Fiber 85% CF -27 Mineral Wool 2% Gypsum Carbonates Binder/Filler 13% 0068137-028 OFFICE, CEILING 4x8 Ceiling Tile, Tan/ White No Cellulose Fiber 85% CF -28 Mineral Wool 2% Gypsum Carbonates Binder/Filler 13% 0068137-029 OFFICE, CEILING LAYER 1 No Cellulose Fiber <1% CF -29 Plaster -Scratch Coat, Beige/ Tan Gypsum Quartz Carbonates Mica 99% LAYER2 No Plaster -Finish Coat/Leveling Carbonates Compound, White Gypsum Quartz Binder/Filler 100% 0068137-030 OFFICE, CEILING, LAYER 1 No Cellulose Fiber 10% CF -30 BACK RM Sheetrock, White/ Brown Gypsum Carbonates Mica Quartz 90% LAYER 2 No Cellulose Fiber <I% Joint Compound, White G,psurn Mica Carbonates 99% LAYER3 No Texture, Beige Gypsum Mica Carbonates Binder/Filler 100% Page 8 of 17 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-031 • 0 Cellulose Fiber EMC LABS, INC. Laboratory Report BACK RM Sheetrock, White/ Brown 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy Gypsum NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE <1% Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-031 OFFICE, CEILING, LAYER 1 No Cellulose Fiber 10% CF -31 BACK RM Sheetrock, White/ Brown Gypsum Carbonates Mica Quartz 90% LAYER 2 No Cellulose Fiber <1% Texture, White Gypsum Mica Carbonates Binder/Filler 99% 0068137-032 OFFICE, CEILING, LAYER 1 No Cellulose Fiber 10% CF -32 BACK RM Sheetrock, White/ Brown Gypsum Carbonates Mica Quartz 90% LAYER 2 No Cellulose Fiber <1% Joint Compound, White Gypsum Mica Carbonates 99% LAYER3 No Texture, Beige Gypsum Mica Carbonates Binder/Filler 100% 0068137-033 WEST SIDE OF LAYER 1 No CF -33 OFFICE BLDG Plaster -Scratch Coat, Beige/ Gray Gypsum Qum Carbonates Mica 100% LAYER2 No Plaster -Finish Coat, Gray Gypsum Quartz Carbonates Binder/Filler 100% Page 9 of 17 EMC LABS, INC. C. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-034 OFFICE, ROOF Asphaltic Shingle, Black/ Gray No Fibrous Glass 15% CF -34 ABOVE BACK DOOR Carbonates Quartz Binder/Filler 85% 0068137-035 OFFICE, ROOF Asphaltic Shingle, Black/ Brown No Fibrous Glass 15% CF -35 ABOVE BACK DOOR Carbonates Quartz Binder/Filler 85% 0068137-036 OFFICE, ROOF ON Asphaltic Shingle, Black/ Lt. Blue No Cellulose Fiber 25% CF -36 SW PORTION Carbonates Quartz Binder/Filler 75% 0068137-037 UNIT 6 KITCHEN LAYER 1 Yes Chrysotile 15% CF -37 VSF, Tan/ Beige Gypsum Carbonates Binder/Filler 85% LAYER 2 Yes Chrysotile 5% Cellulose Fiber <1% Mastic, Yellow Carbonates Note: Difficult to separate adjacent Gypsum layers Binder/Filler 94% LAYER 3 No Cellulose Fiber 20% VSF, Brown/ Purple Synthetic Fiber 5% Carbonates Gypsum Binder/Filler 75% LAYER4 No Cellulose Fiber 1% Leveling Compound/Mastic, Gray Gypsum Quartz Binder/Filler 99% Page 10 of 17 • 0 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-038 UNIT 6 KITCHEN LAYER 1 CF -38 VSF, Tan/ Beige LAYER 2 Mastic, Yellow Note: Difficult to separate adjacent layers LAYER3 VSF, Brown/ Purple LAYER4 Leveling Compound/Mastic, Gray Yes Chrysotile 15% Yes Chrysotile 15% Gypsum Gypsum Carbonates Binder/Filler 85% Yes Chrysotile 3% Cellulose Fiber 1% 85% Carbonates Yes Chrysotile 4% Gypsum Mastic, Yellow Binder/Filler 96% No Cellulose Fiber 20% Synthetic Fiber 5% Binder/Filler Carbonates LAYER 3 No Gypsum 20% VSF, Brown/ Purple Binder/Filler 75% No Cellulose Fiber 5% Carbonates Synthetic Fiber 2% Gypsum Quartz Binder/Filler 75% Binder/Filler 93% 0068137-039 UNIT 6 KITCHEN LAYER 1 Yes Chrysotile 15% CF -39 VSF, Tan/ Beige Gypsum Carbonates Binder/Filler 85% LAYER 2 Yes Chrysotile 4% Mastic, Yellow Carbonates Note: Difficult to separate adjacent Gypsum layers Binder/Filler 96% LAYER 3 No Cellulose Fiber 20% VSF, Brown/ Purple Synthetic Fiber 5% Carbonates Gypsum Binder/Filler 75% LAYER 4 No Cellulose Fiber 3% Leveling Compound/Mastic, Gray Gypsum Quartz Binder/Filler 970/6 Page 11 of 17 0 • Lab ID EMC LABS, INC. Laboratory Report Asbestos 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 0068137-042 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Location Bulk Asbestos Analysis by Polarized Light Microscopy Detected NVLAP#101926-0 Constituents Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos 0068137-042 Client ID Location Sample Description Detected (%) Constituents Drywall, White/ Brown Gypsum 0068137-040 UNIT 6 LIVING LAYER 1 No Cellulose Fiber 10% CF -40 RM CEILING Drywall, White/ Brown LAYER 2 Yes Chrysotile 2% Cellulose Fiber 3% Texture, Beige Gypsum Mica Carbonates Binder/Filler 95% Mica 90% LAYER 1 No LAYER 2 Yes Chrysotile 3% Cellulose Fiber 5% Texture, Beige Carbonates Gypsum Mica Carbonates Binder/Filler 92% 0068137-041 CF -41 CEILING UNIT 6 LAYER 1 Insulation, Brown LAYER 2 Paper Backing/Mastic, Black No No Cellulose Fiber Gypsum Cellulose Fiber Gypsum Binder/Filler 97% 3% 50% 50% 0068137-042 UNIT 6 BEDRM LAYER 1 No Cellulose Fiber 10% CF -42 Drywall, White/ Brown Gypsum Carbonates Mica 90% LAYER 2 Yes Chrysotile 2% Cellulose Fiber 3% Texture, Beige Carbonates Mica Binder/Filler 95% 0068137-043 UNIT 6 LIVING LAYER 1 No Cellulose Fiber 10% CF -43 RM Sheetrock, Wbite/ Brown Gypsum Carbonates Mica 90% LAYER2 No Texture / Paint, White/ Beige Gypsum Note: Sample is mainly Paint - no Binder/Filler 100% Texture present Page 12 of 17 Page 13 of 17 0 • EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-044 UNIT 6 BATHRM LAYER 1 No Cellulose Fiber 17% CF44 VSF, Tan/ White Fibrous Glass 3% Gypsum Perlite Quartz Binder/Filler 80% LAYER 2 No Cellulose Fiber 3% Mastic, Yellow Gypsum Perlite Quartz Binder/Filler 97% 0068137-045 UNIT 6 BATHRM LAYER 1 No Cellulose Fiber 17% CF -45 VSF, Tan/ White Fibrous Glass 3% Gypsum Perlite Quaff Binder/Filler 80% LAYER 2 No Cellulose Fiber 2% Mastic, Yellow Fibrous Glass <1% Gypsum Perlite Quartz Binder/Filler 97% 0068137-046 UNIT 6 BATHRM Mastic, Yellow No Cellulose Fiber <1% CF -46 WALL Carbonates Gypsum Quartz Binder/Filler 99% Page 13 of 17 0068137-047 0 LAYER 1 • Fibrous Glass 50% CF -47 UNIT 6 Fake Brick Siding, Pink EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP#101926-0 Carbonates Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Mastic, Beige Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-047 EXTERIOR OF LAYER 1 No Fibrous Glass 50% CF -47 UNIT 6 Fake Brick Siding, Pink Gypsum Carbonates Quartz Binder/Filler 50% LAYER 2 No Fibrous Glass 2% Mastic, Beige Gypsum Quartz Binder/Filler 98% 0068137-048 UNIT 7 KITCHEN LAYER 1 No CF -48 VSF, Beige Carbonates Qum Binder/Filler 100% LAYER 2 No Cellulose Fiber 5% Mastic, Yellow Gypsum Binder/Filler 95% 0068137-049 UNIT 7 KITCHEN LAYER I No CF -49 VSF, Beige Carbonates Quartz Binder/Filler 100% LAYER 2 No Cellulose Fiber 10% Mastic, Yellow Carbonates Gypsum Binder/Filler 90% 0068137-050 UNIT 7 KITCHEN LAYER 1 No CF -50 VSF, Beige Carbonates Quartz Binder/Filler 100% LAYER 2 No Cellulose Fiber 5% Mastic, Yellow Gypsum Binder/Filler 95% Page 14 of 17 0068137-053 CF -53 EMC LABS, INC. Laboratory Report 0068137-054 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 18% CF -54 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Fibrous Glass 2% Bulk Asbestos Analysis by Polarized Light Microscovv Carbonates NVLAP#101926-0 Gypsum Client: TERRACON, INC. Job# / P.O. #: 62087010 80% Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09%05/2008 Mastic, Yellow BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Carbonates Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 97% Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name/ Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-051 UNIT 7 LIVING LAYER 1 No Cellulose Fiber 10% CF -51 RM Sheetrock, White/ Brown Gypsum Carbonates Mica 90% LAYER 2 No Cellulose Fiber 1% Texture, White Gyps Mica Carbonates Binder/Filler 99% 0068137-052 UNIT 7 BEDRM LAYER 1 No Cellulose Fiber 10% CF -52 Sheetrock, White/ Brown Gyps Carbonates Mica 90% LAYER 2 No Cellulose Fiber <1% Texture, White Gypsum Mica Carbonates Binder/Filler 99% 0068137-053 CF -53 UNIT 7 BATE RM Insulation, Yellow No Fibrous Glass Cellulose Fiber Gypsum Quartz 97% 1% 2% 0068137-054 UNIT 7 BATHRM LAYER 1 No Cellulose Fiber 18% CF -54 VSF, Beige/ White Fibrous Glass 2% Carbonates Gypsum Binder/Filler 80% LAYER 2 No Cellulose Fiber 2% Mastic, Yellow Fibrous Glass <1% Gypsum Carbonates Binder/Filler 97% Page 15 of 17 Lab ID EMC LABS, INC. Laboratory Report Asbestos Asbestos Type 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Client ID Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Sample Description Bulk Asbestos Analysis by Polarized Light Microscopy Constituents NVLAP#101926-0 0068137-055 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-055 UNIT 7 BATE RM LAYER 1 No Cellulose Fiber 18% CF -55 VSF, Beige/ White Fibrous Glass 2% Carbonates Gypsum Binder/Filler 80% LAYER 2 No Cellulose Fiber 2% Mastic, Yellow Gypsum Carbonates Binder/Filler 98% 0068137-056 UNIT 7 BATHRM LAYER 1 No Cellulose Fiber 18% CF -56 VSF, Beige/ White Fibrous Glass 2% Carbonates Gypsum Binder/Filler 80% LAYER 2 No Cellulose Fiber 4% Mastic, Yellow Fibrous Glass <1% Gypsum Carbonates Binder/Filler 95% 0068137-057 UNIT 7 BEHIND Tar Paper, Black No Cellulose Fiber 65% CF -57 SHEETROCK Gypsum Binder/Filler 35% 0068137-058 UNIT 8 CEILING Blown -in Insulation, Brown/ Tan No Cellulose Fiber 95% CF -58 Carbonates Gypsum 5% 0068137-059 UNIT 8 WALL Texture, Beige No Cellulose Fiber <1% CF -59 Carbonates Mica Quartz Binder/Filler 99% 0068137-060 OUTSIDE UNIT 7 Fake Brick Siding, Beige/ Lt. Pink No Fibrous Glass 50% CF -60 • Gypsum Quartz Binder/Filler 50% Page 16 of 17 i 0 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0068137 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Lisbt Microscopy NVLAP#101926-0 Client: TERRACON, INC. Job# / P.O. #: 62087010 Address: 11849 W. EXECUTIVE DR, STE G Date Received: 09/05/2008 BOISE ID 83713 Date Analyzed: 09/09/2008 Collected: 09/04/2008 Date Reported: 09/09/2008 Project Name/ CREST FALLEN APTS EPA Method: EPA 600/M4-82-020 Address: Submitted By: KURT PRIEBE Collected By: Customer Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0068137-061 WEST SHED ROOF LAYER I No Fibrous Glass 15% CF -61 Asphaltic Shingle, Black/ White Carbonates Quartz Binder/Filler 85% LAYER 2 No Cellulose Fiber 65% Roof Felt, Black Gypsum Binder/Filler 35% 0068137-062 SHED #3 ROOF Asphaltic Shingle, Black/ White No Fibrous Glass 15% CF -62 Carbonates Quartz Binder/Filler 85% Analyst - Kurt Kettler Signatory - Lab Director - Kurt Kettler Distinctly stratltied, welly separable layers of samples we analyzed as subsamples of the whole and are reported separately for each discernable layer. All analyses are derived from calibrated visual eslimato and measured n weight percent unless otherwise noted. The report applies to the standards or procedures Identified and to the sample(s) tested. The test results are not necessarily indicated or representative of the Qualities of the lot from which the sample was taken or of apparently identical or similar products, nor do they represent an ongoing Quality assurance program unless sa noted. These reports we for the exclusive use of the addressed cHerd and hat they will not be reproduced wholly or in part for advertising or other purposes over our signature or in connection with our name without special written permission. The report shall not be reproduced except in full, without written approval by our laboratory. The samples not destroyed In testing are retained a maximum of thirty days. The laboratory measurement of uncertainty for the test method Is approximately <1 %by weight kccm&ed by the National Instlhde of Standards and Technology, Voluntary Laboratory Accredttedon Program for selected test method for asbestos. The a=editdm or any reports generated by this laboratory In no way oonslPo h" or Implies product certlficaton, approval, or endorsement by the National Insfltrte of Standards and Technology. The report must not be used by any entity he dein product endorsement by NVLAP or any agency of the U.S. Govemmnt. Polarized light Mgcroscopy may not be consistently reliable in detecting asbestos inflow coverings and similar noniriable orgaNcally bound materials. Page 17 of 17 Page / of / COMPANY NAME: CONTACT: Phone/Fax: Emall: Now Accepting: • CHAIN OF CUSTODY EMC Laboratories 9830 S. 51 ST St., Ste 0-109 Phoenix, AZ 85044 (800) 362-3373 Fax (480) 893-1726 • g !3 7 TAT: Real d: ! EMC USE MdV) 0 5 P.j�1 �PfCrq�un (ate/ i^S4/j�Gn�J .7�c / BILL TO: (If Different Location) Ci . ee", "".e Tori t/t T",CT ` /p!; Pin �' fPrlaron . lore VISA— MASTERCARD Price Quoted: $ � SO I Sample $ 1 Layers COMPLETE ITEMS 1-4: (Failure to complete any K may cause a delay In processing or analyzing your samples) 1. TURNAROUND TIME: [4hr rash) [8hr rush}(I-Day) [2 -Day] [3 -Day] [5 -Day] [6-10 Day] "•*Pdqg confinimtion of turnaround time is r —Additional charges for rush analysis (please call marketing department for pricing details) -Laboratory analysis may be subject 1 credit terms are not met 2. TYPE OF ANALYSIS: Bulk -PL [Air -PCM] [Lead] [Point Count] [Fungi: AOC, W -C, Bulk, Swab, Tape] 3. DISPOSAL INSTRUCTION : ose of sam les at EMC / [Return samples to me at my exnensel Rf tmrt do not;rwSata nrafc.rPnr.P FW wilt tst�sa nfsameles 60 days from analvsls.) 4. Project Name: Cr&sf 17 P.O. Number: Project Number: if , EMC CLIENT DATE & TIME SAMPLE SAMPLE # SAMPLED # LOCAMON/MATERIAL Samples AIR SAMPLE INFO / COMMENTS TYPE Accepted oN OFF FLOW Yes / No RATE o �PE' rr /�v+!/!f �ci/ r Y N C/ J��irtQ AO Y N CF- �.2I/ v' Y N .rme e7,1-7-111-1 Y N SGS t Z -_= N N Y N Y N Y N Y N Y N Y N Y N Y N N Relinquished by. Date/Time ' Received by, Date/Time: •• In the avant of aryl depute behm" the above parties far Mom wWces o athenvlse. petdes atuea trial luulsdicOm and venue vA be in Phoenix, Arisam and ptevar'vrg party wa be enhlied to aWrrwVs tees and court Caai9. 0 0 Z _J IL Y J N F- N W m a L: IL` 0 CL n 0 2 c m • Z U g� CL CoIt V \ i Cc Aj NX mm a� \ N .. IbQ v I V Ll v v Q a O J z I CL 4 CO) Y 1 m 0 w m Q E CL Z, 0 cn m W fa zv J \ \ \ CL b h ` V l C � � T o O Ir CL ca z �►„ 1 ty i l 1 Q �o 0 a O J 0 Z J a N Y J m N O H UA m Q A a • 0 Q o W d Iii 0 2 U O 1 O C 1 4z lz 0 t c cc d d co Z a x Jo 0 O 'J Y Z I IL 4 N Y m U3 O w W m N Q 0 N N {7 p�j 01 T N � � lmm1f y � O m a, a LL • 0 IL i m m W Z U d CL `\ NJ id V o C Al, In 11 LL IN. d yCL } ' M E E+ 1 l I a Ll I I 1 0 0 J Z J a Y J m N O m w m a 0 Limr- 0 0 za a" a U) m Z t� L A Q CL v ra C \ � �-1111 LL Z ` 2 C) O J z J CL a co Y J m CO) O F— U) w m d • a o xm w v z� c 0 CL E cc N t � � C `•l 93 AJ to v I tt \ \ IN.to \ V Wiz'LiL d x 0 CL ?! 007 W 0 2 V Q 0 \ vi s LL t} Cn 'Az' V j �-L v LL V L -L v L! v V { . V 1 CD O J Z I IL U) Y J m O N w m U) 0 U .0 m Y ° c Wm co 2 V A� w V a V cc l N k h m I AN LL CL 03 z v v v 1 v v d September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 3-F REQUEST Ratification of MOU Regarding Sanitary Sewer Lift Station at Whitestone Subdivision: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See Attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ADA COUNTY RMORDER J. NAVARRO AMOUNT .o0 8 8001 IDAHO 08Y= 01:69 II 'I p RECORDED REQUEST OF �i� �I�II��I�UIIIIIIIIIIIIIIIII ��� Merldim Olt 108108424 This sheet has been added to the document to accommodate recording information. Memorandum of Understanding Regarding Sanitary Sewer Lift Station at Whitestone Subdivision with Whitestone HOA & the City of Meridian. Approved by City Council on September 16, 2008. MEMORANDUM OF UNDERSTAND94G REGARDING THE SANITARY SEWER LIFT STATION AT WHITESTONE SUBDIVISION BETWEEN WHITESTONE HOMEOWNERS ASSOCIATION AND THE CITY OF MERIDIAN THIS MEMORANDUM OF UNDERSTANDING is made and entered into thisday of September, 2008, by and between the Whitestone Homeowners Association (HOA) and The City of Meridian, Idaho (City), to establish a mutual understanding of the duties and responsibilities pertaining to the transfer of ownership and operations responsibility of the sanitary sewer lift station located at Lot ->J, Block _L of the Whitestone Subdivision No. WHEREAS, HOA is the sole owner, in law and/or in equity of certain tract of land in the County of Ada, State of Idaho, generally depicted in Figure 9, legally described as Lot 2,k Block LL Whitestone Subdivision No. (herein referred to as the Property) upon which HOA operates a private sanitary sewer lift station. WHEREAS, Idaho Code §50-323, provides and empowers cities to establish, create, develop, maintain and operate a sewer system; and WHEREAS, City operates and maintains and develops a sewer system; and WHEREAS, the City has enacted an ordinance governing its sewer system is codified in Meridian City Code §9-4-26; and WHEREAS, the HOA is desirous of turning over ownership and operations responsibility of the Sanitary Sewer Lift Station to the City of Meridian subject to the terms and conditions and consideration of this agreement, and it is specifically agreed that as a specific consideration of the City's willingness to enter into this agreement that the City's Ordinance and Policy/Regulations which govern its Sewer/Water system be included as terms and conditions of this agreement. NOW, THEREFORE, the parties hereby agree as follows: MOU-1 of 4 Sewer Lift Station and Lot City agrees to take over operation, on a temporary basis, of the sanitary sewer lift station located at Lot �..�, Block of Whitestone Subdivision No. effective September 1, 2008 on the terms and conditions contained herein, with the understanding that the parties will work towards a final agreement incorporating the following responsibilities: HOA Responsibilities: 1) HOA agrees to tum over ownership and operation to City of Meridian the Whitestone sanitary sewer lift station through the execution of a Bill of Sale or other legal means. 2) HOA agrees to deed to City the lift station lot, free and clear of all liens and encumbrances. 3) HOA agrees to give City of Meridian any and all records for maintenance and operation of sanitary sewer system. 4) HOA agrees to maintain the landscaping on the lift station lot. 5) HOA agrees to indemnify City for all liabilities related to the operation of the lift station prior to the date that City takes over permanent operations. City of Meridian Responsibilities: 1) City of Meridian agrees to temporarily assume operation of sanitary sewer system lift station and begin the installation of necessary upgrades beginning on September ,L, 2008. 2) The cost of the equipment and installation will be bome solely by the City of Meridian. 3) City Agrees to take over ownership of the lift station and lot and assume responsibilities for permanent operations upon execution of the final agreement and receipt of a free and clear deed to the lift station lot. 4) With this agreement the City of Meridian maintains the ability to connect additional services as the City sees fit. In the event that a final agreement is not reached -and HOA has not provided clear title to City of the lift station lot on or before the�yd�G' ay of e�,2008 or such other date as mutually agreed, this Memorandum of Understanding shall become null and void, and City shall remove its equipment and tum operation of the lift station back to HOA. The City shall not be able to recover any of its costs for the equipment or installation. TEMPORARY LICENSE GRANTED HOA extends to City a license over, across, and under the Property for the purposes set forth in this agreement. MOU- 2 of 4 • Agreement to Negotiate to Final Agreement The parties contemplate that further negotiations will take place regarding the subject matter of this agreement and that parties will execute a more detailed Final Agreement containing additional details and provisions. IN WITNESS WHEREOF, the parties do execute this Memorandum of Understanding the day and year first above written. WHITESTONaHOIIAEOWNERS ASSOCIATION By, President CITY OF MERIDIAN, IDAHO By: 6ZZ— n. S;&Tammy de Weerd, Mayor Attest: STATE OF IDAHO, ) . ss. County of Ada, ) On this day of ` ✓' ,2008, befor me, the undersigned, a Notary Public in and for the State of IdahoNVZdes ally appeared rT ,known or identjf ed to me to be the President of tone Homeowners sociation who executed this instrument on behalf of said association and acknowledged to me that such association executed the same. MOU- 3 of 4 IN WITNESS WHEREOF, Rave hereunto set my hand and aced my official seal the da and year first aboKV,itten. y STATE OF IDAHO,) . ss. County of Ada, ) P 1 Nofa— Public fry r Idaho Residing at: My commission Expires: E!, -.a=a--I 1�0 On this 00ay of b ,2!A18�m , the undersigned, a Notary Public in and fo . e St� of I aho, pe onally appeared Tand �OHCGc Holman ., known to me to b4VIK am ity Clerk of the City of Meridian, Idaho and who subscribed their names to the within instrument and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. SEAL .gyp �J.L fteo •3 • ,q �x�ay •'� MOU- 4 of 4 �- a .�- Notary Public for Idaho Residing at:ra,l A V,CIJ _ U) My commission Expires: l trj 1—L l r IDSOS Viewing Business Enlh* Page I of 2 IDAHO SECRETARY OF STATE Viewing Business Entity Ben Ysursa, Secretary of State [ New Search ] [ Back to summary ] [ Get a certificate of existence for WHTTESTONE HOMEOWNERS ASSOCIATION INC. WHITESTONE HOMEOWNERS ASSOCIATION, INC. PO BOX 1090 MERIDIAN, ID 83680 Type of Business: CORPORATION, HOMEOWNERS ASSOCIATION Status: GOODSTANDING, ANREPT SENT 06 Aug 2008 State of Origin: IDAHO Date of 22 Oct 1996 Origination/Authorization: Current Registered Agent: MICHAEL FARLOW 849 E FAIRVIEW MERIDIAN, ID 83642 Organizational ID / Filing C116880 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 25 Oct 2007 Original Filing: [ Help Me Print/View TIFF ] Filed 22 Oct 1996 INCORPORATION View Image PDF formate View Image (TIFF format) Amendments: [ Help Me Print/View TIFF ] Annual Reports: Report for year 2007 ANNUAL REPORT Report for year 2006 ANNUAL REPORT Report for year 2005 ANNUAL REPORT Report for year 2004 ANNUAL REPORT Report for year 2003 ANNUAL REPORT Report for year 2002 ANNUAL REPORT Report for year 2001 ANNUAL REPORT [ HeIR Me Print/View TIFF ] View Image (PDF format) View httpJ/www.accessidaho.orglpublielsoslcorplsearch.html?ScrtWorm.sW tstep—viewentity... 9/12/200$ Image (TIFF format] View Image (PDF format) View Image (TIFF format) View Image (PDF format) View Image (TIFF format) View Image (PDF format) View Image (TIFF forma View Image (PDF format) View Image (TIFF format) Mew Image (PDF formai View Image (TIFF format) View Image (PDF format) View Image (TIFF form) httpJ/www.accessidaho.orglpublielsoslcorplsearch.html?ScrtWorm.sW tstep—viewentity... 9/12/200$ IDSOS Viewing Business EntiV Page 2 of 2 Report for year 2000 ANNUAL REPORT Report for year 1999 ANNUAL REPORT Report for year 1998 ANNUAL REPORT Report for year 1997 ANNUAL REPORT Idaho Secretary of State's Main Page View Imaae (PDF format) View Image MFF format) View Image (PDF formai View Image TIFF formai: View Image (PDF format) View Image (TIFF forma) View Image (PDF formats Mew Image (TIFF format State of Idaho Home Page Comments, questions or suggestions can be emalled to: sosinfb sos Idaho gov http://www. accessidaho.org/public/sos/corp/search.html?ScriptForm.starL--viewentity... 9/12/2008 0 September 12, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Update from Petra on New City Hall Building: 0 September 16, 2008 ITEM NO. 4-14 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. �RFDtIiA�I CITY . LL w+ ;Ter . �..r..__.. •ii'o-m ims-mum-= ' son on ' ' j • E IDIAN%-- Meridian City Hall Monthly Report September, 2008 Table of Contents: Section 1 Executive Summary Section 2 Schedule Section 3 LEED Section 4 Financial Section 5 ASI's Section 6 RFI's Section 7 Submittals Section 8 Photos .ACEI D SEP 16 2008 " " 1 I �j it 0 SCHEDULE: o Current Estimated Completion: October 15, 2008 o The work on the interior finishes is nearing completion. The finish work on the 1 st & 2nd floor with the exception of the Council Chambers and the Main Lobby is substantially complete, in the council chamber & main entry the millwork is in progress. On the 3rd floor the ceiling tile is being dropped and the carpet is in progress. Punch List inspections are schedule to start the first week of September. o The air pressure test on the under floor plenum has been completed in the entire building with the completion of the 3rd floor. Equipment start-up and commissioning activities are proceeding. The air balance work will be completed in September. Heery, the commissioning agent is on-site monitoring activities periodically. o Work on the Plaza continues, the majority of the site concrete walls have been poured; masonry work on the Heritage Bldg is complete and nearing completion on the site walls. Work on the concrete flatwork and landscape irrigation system is proceeding. 1 LEED: o Project is scheduled for Silver LEED's accreditation. o Targeted points are 35 points out of a range of 33-38 for Silver. FINANCIAL: o The project budget remains unchanged at $20.42 million. (This does not include the Phase V East Parking Lot.) o Phase II, and III, the building phases, are 98% billed to date. o Phase IV, the Plaza, is 94% billed to date. o There were a total of 1 change orders approved in August. 22 additional proposed change orders are pending action by the City, LCA, and the Contractors. ASI'S & PR'S: 0 o There is a total of 135 ASI's and 2 PR's issued to date. RFI'S: o There is a total of 215 RFI's to date; 5 are active and 210 are closed. SUMBITTALS: 1 o There are a total of 253 submittals to date; 4 are active and 249 are approved. 1 I I I I I I F, I I I Lf� I I ..... ........................................................................................................................................................................................................................ . . o .................................................................................................................................................................................................... ................ .................................................................................................................................................................... ................................................ cc R .. ............................................................................................................ -- ................................................................................. ----------- cc co . ............................................................................................................................................................................................................. ......... w ............................................................................................................ ............................................................................... . .............. . ........................................................................................................................................................................ ........... ............ co 1 0L) 0 a. .............................................................. ......................................................................................... r. . 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South AHU #1 will be operating with returned air. The proper steps have been ' implemented to meet our credit requirements. LEED Update 1 of 2 LEED Update 9-1-2008 1 • Point Overview o 36 Points Attempting ' o 5 Additional Possible Points o 22 Points Unattainable • Energy and Atmosphere — Fundamental Commissioning of the Building ' Energy Systems, Prerequisite 1 o Heery International, Commissioning Agent for the project is making weekly visits, key to his commissioning report. He notes any discrepancies ' or concerns for prompt resolution. o We are compiling documents for the closeout review of the MEP system. A training timeline will be compiled for the various systems in the ' building. • Documentation of LEED EQ Credit 3.1 Indoor Air Quality - Construction o Monitoring in progress of all activities for HAVC system safeguards, such as plastic covers over open ductwork, cleanliness of underfloor areas, and ' any inspection of all adhesives and sealants in use for their VOC contents. This requires photo documentation, and a daily log of all activities. South AHU #1 will be operating with returned air. The proper steps have been ' implemented to meet our credit requirements. LEED Update 1 of 2 • • • Material Recycling — Materials and Resource Credit 2.1 & 2.2 o Dumpster Update — List of recycled items to date. Material No. of Approx Yards Approx Yards Type Capacity (in Cubic Yards) Dumps Recycled To Landfill General Trash 30 8 240 Sheetrock 30 8 240 Wood 10 32 320 Cardboard 10 17 170 Plastic 10 4 40 Metal 20 8 160 Acc. Tile 10 3 30 Pallets 10 1 10 Totals 970 240 To Date: 1210 cubic yards sent out, 970 sent to recycling. Currently 80.9% Diverted from Landfill. LEED Update 2 of 2 LEED for New Construction v2.2 ' ` o Registered Project Checklist ' Project Name: Meridian City Hall Revision Date 8-1-2008 Project Address: 33 E. Broadway ��© S istainable Sites . I`4 Points Construction Activity Pollution Prevention Site Selection Development Density & Community Connectivity Brownfield Redevelopment Alternative Transportation, Public Transportation Access Alternative Transportation, Bicycle Storage & Changing Rooms Alternative Transportation, Low -Emitting & Fuel -Efficient Vehicles Alternative Transportation, Parking Capacity Site Development, Protect or Restore Habitat Site Development, Maximize Open Space Stormwater Design, Quantity Control Stormwater Design, Quality Control Heat Island Effect, Non -Roof Heat Island Effect, Roof Light Pollution Reduction 9 Credit 1.1 Water Efficient Landscaping, Reduce by 500/6 Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation d Credit 2 Innovative Wastewater Technologies 1 Credit 3.1 Water Use Reduction, 20% Reduction 1 Credit 3.2 Water Use Reduction, 30% Reduction ' Prereq 1 Fundamental Commissioning of the Building Energy Systems Prereq 2 Minimum Energy Performance ( Prereq 3 Fundamental Refrigerant Management n Ll Required Petra 1 Owner/Architect 1 Owner/Architect 1 Petra/Architect 1 Architect 1 Architect 1 Architect 1 Architect 1 Civil Engineer 1 Civil Engineer 1 Civil Engineer 1 Civil Engineer 1 Landscape Architect 1 Architect 1 Electrical Engineer I Landscape Engineer 1 Landscape Engineer 1 Mechanical Engineer 1 Mechanical Engineer 1 Mechanical Engineer Required Heery International Required Electrical Engineer Required Mechanical Engineer 'Plato fay Eft9: All LEED for New Construction projects registered after June 26h, 2007 are required to achieve at least two (2) points under EAci. 41Credit 1 V imize Energy Performance Prereq 1 ' 1 1 10.5% New Buildings or 3.5% Existing Building Renovations Credit 1 Credit 2 1 14% New Buildings or 7% Existing Building Renovations Credft 3 17.5% New Buildings or 10.5% Existing Building Renovations Credit 4.1 1 21 % New Buildings or 140/6 Existing Building Renovations Credit 4.3 1 24.5% New Buildings or 17.5% Existing Building Renovations Credit 4.3 1 11 280/6 New Buildings or 21 % Existing Building Renovations lCredft4.4 I Credit 5.1 1 Credit 5.2 1 38.5% New Buildings or 31.5% Existing Building Renovations Credit 6.1 1 Credit 6.2 Credit 2 On -Site Renewable Energy Credit 7.1 1 2.5% Renewable Energy Credit 7.2 7.5% Renewable Energy Credit 8 11 Yes ? No 12.5% Renewable Energy 3 7 Z Enhanced Commissioning Construction Activity Pollution Prevention Site Selection Development Density & Community Connectivity Brownfield Redevelopment Alternative Transportation, Public Transportation Access Alternative Transportation, Bicycle Storage & Changing Rooms Alternative Transportation, Low -Emitting & Fuel -Efficient Vehicles Alternative Transportation, Parking Capacity Site Development, Protect or Restore Habitat Site Development, Maximize Open Space Stormwater Design, Quantity Control Stormwater Design, Quality Control Heat Island Effect, Non -Roof Heat Island Effect, Roof Light Pollution Reduction 9 Credit 1.1 Water Efficient Landscaping, Reduce by 500/6 Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation d Credit 2 Innovative Wastewater Technologies 1 Credit 3.1 Water Use Reduction, 20% Reduction 1 Credit 3.2 Water Use Reduction, 30% Reduction ' Prereq 1 Fundamental Commissioning of the Building Energy Systems Prereq 2 Minimum Energy Performance ( Prereq 3 Fundamental Refrigerant Management n Ll Required Petra 1 Owner/Architect 1 Owner/Architect 1 Petra/Architect 1 Architect 1 Architect 1 Architect 1 Architect 1 Civil Engineer 1 Civil Engineer 1 Civil Engineer 1 Civil Engineer 1 Landscape Architect 1 Architect 1 Electrical Engineer I Landscape Engineer 1 Landscape Engineer 1 Mechanical Engineer 1 Mechanical Engineer 1 Mechanical Engineer Required Heery International Required Electrical Engineer Required Mechanical Engineer 'Plato fay Eft9: All LEED for New Construction projects registered after June 26h, 2007 are required to achieve at least two (2) points under EAci. 41Credit 1 O imize Energy Performance 1 to 10 Mechanical Engineer 10.5% New Buildings or 3.5% Existing Building Renovations 1 14% New Buildings or 7% Existing Building Renovations 2 17.5% New Buildings or 10.5% Existing Building Renovations 3 4 21 % New Buildings or 140/6 Existing Building Renovations 4 24.5% New Buildings or 17.5% Existing Building Renovations 5 280/6 New Buildings or 21 % Existing Building Renovations 5 31.5% New Buildings or 24.5% Existing Building Renovations 7 35% New Buildings or 28% Existing Building Renovations s 38.5% New Buildings or 31.5% Existing Building Renovations 9 42a/a New Buildings or 35% Existing Building Renovations 10 Credit 2 On -Site Renewable Energy 1 to 3 Mechanical Engineer 2.5% Renewable Energy 1 7.5% Renewable Energy 2 12.5% Renewable Energy 3 Credit 3 Enhanced Commissioning 1 Heery International 1 n1 Credit 4 Enhanced Refrigerant Management i Mechanical Engineer 1 Credits Measurement & Verification 1 Mechanical Engineer 1 Credft 6 Green Power 1 Owner continued... Yes ? No 0 Prereq 1 Storage & Collection of Recyclables Credit 1.1 Building Reuse, Maintain 75% of Existing Walls, Floors & Roof Credit 12 Building Reuse, Maintain 95% of Existing Walls, Floors & Roof Credit 1.3 Building Reuse, Maintain 500/6 of Interior Non -Structural Elements Credit 2.1 Construction Waste Management, Divert 50% from Disposal Credit 22 Construction Waste Management, Divert 75% from Disposal Credit 3.1 Materials Reuse, 5% Credit 3.2 Material&ftuse,100/o Credit 4.1 Recycled Content,'10% (post -consumer + 1h pre -consumer) Credit 4.2 Recycled Content, 20% (post -consumer + 1h pre -consumer) Credit 5.1 Regional Materials, 10% Extracted, Processed & Manufactured Regioi Credit 52 Regional Materials, 20% Extracted, Processed & Manufactured Regioi Credit 5 Rapidly Renewable Materials Credit 7 Certified Wood Yes ? No 11 Minimum IAQ Performance 12 Environmental Tobacco Smoke (ETS) Control 1 Outdoor Air Delivery Monitoring 2 Increased Ventilation 3.1 Construction IAQ Management Plan, During Construction 3.2 Construction [AG Management Plan, Before Occupancy 4.1 Low -Emitting Materials, Adhesives & Sealants 4.2 Low -Emitting Materials, Paints & Coatings 4.3 Low -Emitting Materials, Carpet Systems 4.4 Low -Emitting Materials, Composite Wood & Agrifiber Products 5 Indoor Chemical & Pollutant Source Control 6.1 Controllability of Systems, Lighting 6.2 Controllability of Systems, Thermal Comfort 7.1 Thermal Comfort, Design 7.2 Thermal Comfort, Verification 8.1 Daylight & Views, Daylight 75% of Spaces 8.2 Daylight & Views, Views for 90% of Spaces 10 Required Owner/ArchJPetra 1 Architect/Petra 1 Architect/Petra 1 Architect/Petra 1 Petra i Petra 1 Architect/Petra 1 Architect/Petra 1 Petra i Petra i Petra 1 Petra i Petra i Petra Required Mechanical Engineer Required Owner/Petra 1 Mechanical Engineer I Mechanical Engineer 1 Petra 1 Petra 1 Petra 1 Petra 1 Petra I Petra 1 Architect 1 Electrical Engineer 1 Mechanical Engineer 1 Mechanical Engineer 1 Mechanical Engineer 1 Architect I Architect ©EN S Innovation & Design Process 5 Points 1 1 jCredft 1.1 Innovation in Design: Informational Flyer 1 Owner/Petra 1 credit 1.2 Innovation in Design: Water Efficency 40 % over Standard 1 Mechanical Engineer 1 Credit 1.3 Innovation in Design: Carpet Materials, 1.25% 1 Petra 1 Credit 1.4 Innovation in Design: Underfloor Plenum System Efficiency 1 Petra 1 Credit2 LEED®Accredited Professional 1 Architect Yes ? No EMB 6 4 23 Project Totalsestimates) 69 Points 26-32 points, Silver: 33-38 points, Gold: 39-51 points, Platinum: 52-69 points fl 11 11 it Meridian City Hall - Meridian, Idaho o�,a.AL �oN,aRs August 31, 2008 CVE IDIAN1-'- IDAHO INCLUDED IN BUDGETS Current Budget Augus131, 2008 1 2 3 Phase I - BuIldino Demolition & Abatement 4 Creamery Demolition & Abatement $426,357 5 6 Total Phase I - Building Demolition & Abatement $428,357 7 6 Phase 11- Core & Shell 9 Sitework & Utilities Does not incl Cont Soil - see Line 88 $473,527 10 Structural Concrete $885,144 11 Masonry $1,558,726 12 Structural Steel $1,926,485 13 Rough Ca $0 14 Insulation & Dampproofing $69,932 15 Roofing & Sheetmetal $182,990 16 Exterior Doors Does not include Ph 4 Doors & S $6,923 17 Storefronts & Curtainwall $297,458 18 Shaftwall Framing & Drywall $363,287 19 Elevator $223,700 20 Total Phase 11- Core & Shell $5,986,172 21 22 Phase III - EP 23 Architectural Metalworks $93,295 24 Carpentry -Framing, Backing $112,000 25 Cabinetry & Casework $464,062 26 Insulation & Dampprooling Incid in Ph 2 - Sealco $22,388 27 Interior Doors $302,027 28 Interior Storefront $96,749 29 Coiling Overhead Doors/Screens $5,590 30 Interior Gypsum Drywall Systems $1,059,040 31 Ceramic Tile $116,992 32 Resilient Flooring & Carpet $187,951 33 Paint & Wallcoverin s $174,433 34 Specialties $110,365 35 Operable Partitions $20,840 36 Access Flooring $528,800 37 Window Coverin s $22,600 38 Fire Suppression Systems $437,433 39 Plumbing $980,670 40 HVAC $2,111,775 41 Electrical $2,828,613 42 Total Phase III - TVMEP $9,675,623 43 44 FF&E 45 Demountable Walls (Options to $1.163 Million $0 46 Audio Visual Systems $208,907 47 Telecommunication Systems $192,784 48 Security Systems 84,695 49 Phone Service & Equipment Provider By Owner 50 Interior Signage Package Allowance 42,954 51 Final Cleaning 40,000 52 Total FF&E $569,340 53 54 Phase IV - PlaayL Landscaping & She Improvements 55 Sitework, Utilities & HMAC Paving $338,000 56 Water Feature $216,775 57 Concrete Unit Pavers $75,462 58 Landscaping $199,679 59 Structural & Concrete Paving Concrete $296,200 60 Masonry $194,585 61 Steel Fabrications $130,450 62 Carpe ry, Bldg Insulation & Drywall $8,400 63 Roofing & Flashing $10,495 64 1 Doors, Frames & Hardware / Specialties I Incld in Ph 2 - ABS $36,220 H:\Construction\Projects\2006\Tom\Meddian City Hall\Budgets\Budget History & Projections 083108 11 I� 65 Moisture Protection & Waterproofing $3,028 66 Painting $11,400 67 Mechanical $29,064 68 Electrical $344,090 69 Total Phase IV - Pima, Landscaping & Site Improvements - Total $1,893,848 70 71 Ph V- East Parldna Lot 72 73 Total Phase V - East Parkin Lot $0 Pendin 74 75 General Conditions & Fees 76 Project Reimbursable Cost Allowances $279,812 77 Phase II General Conditions $181,029 78 Phase III General Conditions $181,029 79 Construction Contingency Balance $496,443 80 Winter Conditions Costs Incld in Contingency 81 Estimated LEED Certification Costs for Silver $205,000 82 Estimated Value Engineering Allowance $0 83 Contract CM Fee $574,000 84 CM Fee Pending Change Order Change in Scope & CompIe)dtV $376,808 85 Total General Conditions & Fee $2,294,121 86 87 Total Project Direct Costs $20,847,460 88 89 Proiect Site Costs 90 Contaminated Soils Removal $493,590 91 CM Fee for Contaminated Soils $52,502 92 Unsuitable Soils Removal and Structural Fill for Contm & Unsuit. 79 526 93 Total Project Site Costs $925,618 94 95 Building Construction Budget w/Site Development Costs $21,773,078 96 Less Creamery Demolition & Abatement $426,357 97 Less Contaminated and Unsuitable Soils Removal 1925 698 98 Current Building Construction Budget $20,421,103 H:\Construction\Projects\2006\TomWeridian City Hall\Budgets\Budget History & Projections 083108 1 fl fl t Np o0 c 0 O U CO N � O r- a� CO O � U m C m 0 z OF 0 z � 0 U W v d O M z0 d Q U N It C +` co 00 t D N W w � O W U co K W O L� N D ooSF- E U eco ao ���� m -0 Cl) ai 2 o N O CO J r- m 0 m � N E' U O m co D 9.N F-- � N aa..rnm O gVg 0° O a U F z W a IL w O LL z O a v J IL IL a CO) it O I— z O 0 r] o c `o C r W = m $ CL m m c pp w w m E $ Fi 45 3 _ co ga c 0 0 ' o W O U g W � � O A = tj C Q O U m 0 m c m 0 oW W € S m o m n m W o �' m m —CCL L = a i`mo o m W m p o M c 0 0 w S = W m C wQ O ry co I W � C N C co m L O. U W �+ U. ii v W zto n m W �' m mm W L m E C5. 3 'V E Q me o nm al0 c =UW C IE $ad mm �F-gY gW mmS c o W o o $ C- 3 ; tz oa �;t)-) �'80 W oQ`N$a mW W - s V O m r F F A O m N = o n v m¢ W o m -oa W g o@ w w W m i= m e c> m O. 0 o= q G W W z z .0 W = L v Z c �i $ c U V § W 9'2 0 0 0 x U r m 0 W m o$ g c R > s E m 3 'S. U m vii . v t i E 0 Q 5 5 W O Q a Q Q m I- c 'S Mvo rn i MM 0e -oto c(o N COr 0 o o .- ao OOr(O ao col I`�� EA 69 &31EA m EA O LO z °D 0 to °O o 69 0 E: c7 _ E o E W 7 m N 0 C Z �o + O !9 W a K 0 m p F Q "SZ m g m v0 UWJo a Q E EF o m u�i F W U J h 0 a H x ^U' r W w 9 m F O- z Q U c 0 O 3 W WW c W m Z m + -30 a w z= m z $' ai a m p m w W O E iC �, L n `� W z 0 R a o m CJ W U 0 t7 o_ O = Qz J C° W a) o a m v V 'o o i9 uI c W � Z U c �v�zaa�� IU--vU)vRgv 0 ue o O z U OR � A ? FO .wi v m U e: N Vi a W m 9 OD Oi 1 1 1 1 1 w N W ' K 1 fl fl t Np o0 c 0 O U CO N � O r- a� CO O � U m C m 0 z OF 0 z � 0 U W v d O M z0 d Q U N It C +` co 00 t D N W w � O W U co K W O L� N D ooSF- E U eco ao ���� m -0 Cl) ai 2 o N O CO J r- m 0 m � N E' U O m co D 9.N F-- � N aa..rnm O gVg 0° O a U F z W a IL w O LL z O a v J IL IL a CO) it O I— z O 0 r] o c `o C r W = m $ CL m m c pp w w m E $ Fi 45 3 _ co ga c 0 0 ' o W O U g W � � O A = tj C Q O U m 0 m c m 0 oW W € S m o m n m W o �' m m —CCL L = a i`mo o m W m p o M c 0 0 w S = W m C wQ O ry co I W � C N C co m L O. U W �+ U. ii v W zto n m W �' m mm W L m E C5. 3 'V E Q me o nm al0 c =UW C IE $ad mm �F-gY gW mmS c o W o o $ C- 3 ; tz oa �;t)-) �'80 W oQ`N$a mW W - s V O m r F F A O m N = o n v m¢ W o m -oa W g o@ w w W m i= m e c> m O. 0 o= q G W W z z .0 W = L v Z c �i $ c U V § W 9'2 0 0 0 x U r m 0 W m o$ g c R > s E m 3 'S. U m vii . v t i E 0 Q 5 5 W O Q a Q Q m I- c 'S Mvo rn i MM 0e -oto c(o N COr 0 o o .- ao OOr(O ao col I`�� EA 69 &31EA m EA O LO z °D 0 to °O o 69 0 E: c7 _ E o E W 7 m N 0 C Z �o + O !9 W a K 0 m p F Q "SZ m g m v0 UWJo a Q E EF o m u�i F W U J h 0 a H x ^U' r W w 9 m F O- z Q U c 0 O 3 W WW c W m Z m + -30 a w z= m z $' ai a m p m w W O E iC �, L n `� W z 0 R a o m CJ W U 0 t7 o_ O = Qz J C° W a) o a m v V 'o o i9 uI c W � Z U c �v�zaa�� IU--vU)vRgv 0 ue o O z U OR � A ? FO .wi v m U e: N Vi a W m 9 OD Oi 01 Note Pads 1097 N. ROSVUO STREET • MERIDIM, ID 83642 • PHONE: (208) 32314500 • FAX: (208) 32314507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 1 of 55 323-4500 Fumish all labor, material and equipment 6/26/2007 necessary to preform the following work: BOISE, IDAHO RCE -11c8775^5 0(X SOLE [i17hrVM AT &'4^ rro A 1097 N. ROSVUO STREET • MERIDIM, ID 83642 • PHONE: (208) 32314500 • FAX: (208) 32314507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 1 of 55 00001 PRO Fumish all labor, material and equipment 6/26/2007 necessary to preform the following work: -Revise the finish floor elevation to 2610.4 -Footings and foundation shall. bear on undisturbed native gravel or compacted granular fill per specification section 02300. -Any existing site fill encountered beneath the footings and foundations shall be removed to ' the undisturbed native sand and gravel. -In areas where removal of contaminated materials has extended below the bottom of ' footings, the over excavated areas shall be back filled and compacted with granular fill per specification section 02300. -Areas where excavation has occoun-ed to enable the abandonment of water wells shall be backfilled with granular fill per specification section 02300. ASI 03 ASI:N 0601 - -- rframe 00001 PRO Sheet A3.1: D1- Window Frames Types -revise 6/13/2007 type 13 the enclosed Sketch. per Attachments:SK-1 ASI 04 _ASI No., 000#14_ _-- - - - ^�— 00001 PRO Sheet S5.2: The framing layout for the roof 6/26/2007 joists is specified to be at 5 equal spaces; however the framing plan shows 6 equal spaces. The enclosed sketch SK -1 shows the ' appropriate number of joists and spaces. Sheet S7.5, Detail E4: Revise the detail callouts for the TS sections to be TS 20x4x5/16 in lieu of ' the TS 16x4x5/16. See enclosed sketch SK -2. Attachments:SK-1, SK -2. Report RNP 01 Note Pads !-- ; 323-4500 BOISE, IDAHO RCE-1875�, RCKX SOLID GENE Rte, CoxRAcrORs 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 2 of 55 Note PadItem No. Status Required Ball in CourtNotes Onened Closed ASIOS ASI'N&000S 00001 PRO Sheet S2.11 and S2.12: Refer to the.enclosed 6/26/2007 sheets for revisions required for the top of footing elevations based on the revised grading plan. Sheets S5.2.. Revised details D2, D5, D61 and E1 to reflect a deeper grade beam at the similar conditions on the north side of the building. Sheet S5.3: Revise details 61, B2, and 63 to i reflect the reference to the foundation plan for the T.O.F. elevations. Add the Footing Step Detail D6 to Sheet S5.3. Attachments: Sheets S2.1 and S2.12, Sketches SK -1 thru SK -8. 1J 1 i Expedition& Report RNP 01 Note Pads 323-4500. BOISE, IDAHO RCE -1875 J. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 3 of 55 Note PadItem No. Status Require�Ball In CourtNotes Opened Closed ASI 06_ , ASI No. 0006 00001 NEW In response to the ACRD plan review 6/4/2007 comments, the attached civil drawings reflect the following modifications that have occurred to the civil drawings: 1. Sheet C1.0 has been added regarding construction requirements. Sheet C1.1 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line from centerline for both Meridian and Broadway Road. 4. A dimension has been added showing the distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly, 12. The seepage bed located in Broadway Avenue has been eliminated. All storm water from the Broadway Ave right of way will be routed into existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Note 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48 " dia. manhole per added note 31. 'key Expedition ® Report R NP_01 j ve�** ` Note • 1 323-4500 BOISE, IDAHO RCE -1875 ^^ 0M SOLE CUMTEM sr &-4J'1'AT'f9M A 1 Lt�aV 1 Vi\►7 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 4 of 55 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Ave. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1 has be renumbered to Sheet C3.1 Sheet C3.1 19. Source of groundwater data and design infiltration rate has been added to Sheet C3.1 Sheet C4.2 has been renumbered to Sheet C3.2 Sheet C3.2 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet c4.3 has been renumbered C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 has been added to the set. Expedition Report R_NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/212008 Project No: 06-0675 Page: 5 of 55 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 PRO 323-4500 BOISE, IDAHO RCE-1��8++75�� alt J� IMM437 'R AT. CONTRA 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/212008 Project No: 06-0675 Page: 5 of 55 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 PRO Sheet C1.0: has been added regarding 6/26/2007 construction requirements Sheet C1.1: 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line form centerline for both Meridian and Broadway Rd... 4.A dimension has been added showing distance from centerline of railroad tracks to the south property line. S. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been i added to the plans. See added key note 28.8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly. 12. The seepage bed located in Broadway Avenue has been eliminated. All stormwater form the Broadway Avenue right-of-way will be routed into the existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Not 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48" dia. Manhole per added key not 31. 17. Key Note 32 has been added for reference 1 to curb taper at curb terminus at Broadway Exped;t,a,® Report R_NP 01 PIE Note Pads 323-4500 BOISE, IDAHO RCE -1875 ROCS SOLID c3 AT- CONTRACMRS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323 4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 6 of 55 ' Note PadItem No. Status Required Ball In CourtNenu Opened Closed Avenue. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 have been added to the set Attachments: Civil Drawings C1.0, Ci.1, C2.1, C3.1, C3.2, C3.3, C4.1, C4.2, C4.3, C5.1 and CS.; ASI .08.--- —_ _ ASI No. 0068 00001 PRO t 1Expeditiod Sheet 50.01: Add details C4, C5 and D4 to this 6/26/2007 sheet, per enclosed sketches SK -1, SK -2 and SK -3 Sheet S3.1: Revise details A4 and B5 enclosed sketches SK -4 and SK -5 Sheet S7.2: Revise detail A3 per enclosed sketch SK -4 Attachments: Sketches SK -1 thru SK -6 Report kNFI -01 Sheet C4.1: Has been renumbered to Sheet C3.1 Sheet C3.1 19: Source of groundwater data and design infiltration rate has been added to sheet C3.1 Sheet C4.2: Has been renumbered to Shut U3 Sheet C3.2: 20. Note 2 and sub notes 1 through 5 have been added to detail.1 on sheet C3.2 Sheet C4.3: has been renumbered to Sheet C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 have been added to the set Attachments: Civil Drawings C1.0, Ci.1, C2.1, C3.1, C3.2, C3.3, C4.1, C4.2, C4.3, C5.1 and CS.; ASI .08.--- —_ _ ASI No. 0068 00001 PRO t 1Expeditiod Sheet 50.01: Add details C4, C5 and D4 to this 6/26/2007 sheet, per enclosed sketches SK -1, SK -2 and SK -3 Sheet S3.1: Revise details A4 and B5 enclosed sketches SK -4 and SK -5 Sheet S7.2: Revise detail A3 per enclosed sketch SK -4 Attachments: Sketches SK -1 thru SK -6 Report kNFI -01 1 [i 1 r: 323-4500 BOISE, IDAHO RCE -1875 L7 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/212008 Project No: 06-0675 Page: 7 of 55 1 Note PacRtem No. Status Required Ball In CourtlVotes Ouened Closed _ASI09__:ASI.NNo.0009. 00001 PRO Elevator Opening Framing: Revise the 6/26/2007 dimensions for the framing locations around the elevators at each level based on the enclosed sketches SK -1 and SK -2. ' Sheet S7.2: Provide and additional detail C7 showing the increased dimensions between the edge of slab and the perimeter support framing. See enclosed sketch SK 3. AS1.10 . _ ASI. No.0010 .. - --- "' ' 00001 PRO P� 1 1 1 1 Sheets A4.0, A4.1, A4.2, A4.3: Revise the 6/19/2007 exterior elevations per the enclosed revision sheets: A4.011, A4.1R, A4.2R, A4.3R. Sheep A5.0, A5.1, 5.2, A5.3: Revise the wall sections per the enclosed revised sheets: A5.OR, A5.1R, 5.2, A5.3R. 1 Expedition® Report R_NP_01 1 1097 N. ROSARIO STREET - MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 11 of 55 ' Note PadItem No. Status Require d_Ball In CourtNotes Opened Closed ASI 11 ; _ASI . No. 0011 1 00001 PRO Sheet S2.31: Revise the dimension between 6/19/2007 beams on gridlines 3 and 10 at the roof transition edge to be V-8". This will correspond with the dimension noted in the referenced detail. Sheet S2.31:Provide an additional detail reference El/S7.6 at the non -luring edge of the stair vestibule adjacent to gridline F2.5. See enclosed sketch SK -1. Sheet S2.32: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be 1"-8". This will correspond with the dimension noted in the referenced detail dimension between the edge of slab and the perimeter support framing. Sheet S2.32: Provide an additional detail reference EI/S7.6 at the non bearing edge of the stair vestibule adjacent to F10.5. See enclosed sketch SK -2. Sheet S2.42: Revise the dimensions for the elevator deck support beams as shown. See enclosed sketch SK -3. Sheet S7.6: Add detail E1 showing the configuration of the slab and wall framing at the stair vestibules of the 4th floor. See enclosed sketch SKA Attachements: Sketches SK -1 thru SK -4. ASS,12 . ASI _No. 0012 - ._ - - -=- -- 00001 PRO Please issue the following clarification to the 6/19/2007 contract documents per attached Stapley Engineering Memorandum dated June 15, 2007. 1 ExpedifionD Report R NF_01 fi t 323 -4500 BOISE, IDAHO RCE -1875 Note Pads - 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 21 of 55 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 13 No.:001 1 F1 1 t Ir� [7 14. 00001 PRO Please issue the following clarification to the contract documents per attached Stapley Engineering Memorandum dated June 20, 2007. 6/25/2007 UUW1 PRO 1. Furnish all labor, materials and equipment as 6/26/2007 required to install plastic laminate panels in elevator cars No. 2 and No. 2 as supplied and installed by the elevator manufacturer. Color of panels shall be 7922-07 Brighton Walnut as manufactured by Wilsonart. 2. Fumish all labor material and equipment necessary to install software as required for card reader access system operation of elevator No. 3. 00001 PRO 1.Fumish all labor, material and equipment as 6/26/2007 41%%%P%% Note Pads at foundation drainage system. Drainage fill IETRA 1 323-4500 geotextile filter fabric of PP or polyester fibers, or combination of both. Flow rates range from BOISE, IDAHO 110 to 330 gpm per sq. it when tested ' RCE -11975 �ac �OUD ' a.Before installing drainage fill, lay geotextile OBNERAL . CONTRACTORS b.Place supporting layer of compacted drainage 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: 208) 323-4500 • FAX: (208) 323-4507 fill over compacted sub grade to a depth of 4". Project Name: Meridian City Hall Date: 9/2/2008 ' Project No: 06-0676 Page: 23 of 56 'Note Padttem No. Status Required Ball In CourtNotes Opened Closed ' ASI 15 ASI No 015 of drainage fill with geotextile fabric. Fasten and 00001 PRO 1.Fumish all labor, material and equipment as 6/26/2007 ' required to install drainage fill and filter fabric at foundation drainage system. Drainage fill shall be clean crushed rock containing less then f percent fines passing the No. 200 Sieve. The filter fabric shall be woven or non woven geotextile filter fabric of PP or polyester fibers, or combination of both. Flow rates range from 110 to 330 gpm per sq. it when tested according to ASTM D4491. 2.Install fabric and drainage fill as follows: ' a.Before installing drainage fill, lay geotextile filter fabric in trench and overlap trench sides. b.Place supporting layer of compacted drainage ' fill over compacted sub grade to a depth of 4". Install drainage pipe. Add drainage fill such that it is 12" minimum from face of footing and ' extend over top of footing a minimum of 12". Return drainage fill to face of foundation wall: Place drainage fill layer not exceeding 3 inches in depth. Compact each layer placed. ' c.After drainage fill has been installed, wrap top of drainage fill with geotextile fabric. Fasten and lap geotextile fabric per manufactures instructions. 3.Foundation drainage system shall run to the 4" pvc pipe connection the foundation drainage system to the 48" diameter manhole as shown t on the revised civil drawings. ASI_.1.6 _,__ ASI .No 00-16 _ ' 00001 NEW Furnish all labor materials, and equipment 6/26/2007 necessary to install a 48" diameter manhole and ' 4" pvc pipe for the foundation drainage system per key note 30 and 31 shown on the revised civil drawings. 1 J IExpedition® Report R NP_01 0 VVIESTR . Note Pads ' 323-4500 BOISE, IDAHO ' RCE -1875 � ROCK OLID . G ENBRAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 24 of 55 'Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 17 ASI No. 0017 00001 NEW The work shall be carried out in accordance 7/10/2007 ' with the following supplemental instructions issued in accordance with the contract documents without change in contract sum or ' contract time. Prior to proceeding in ' accordance with this instruction, indicate your acceptance of this instruction, for minor change ' to the work as consistent with the contract ' documents and return a copy to the architect. Sheet A5.4 Detail A4: Add the following note: ' Provide 2" I.D. pipe nozzle outlet in bottom of gutter for connection of drain piping by mechanical. ASI 18 _ __ASY _I�o_ 0018 . --- 00001 NEW Sheet S2.41: t 1. Connections Grid lines 6 and 7. Remove the moment connection symbol from the V24x55 beams on grids 6 and 7 at the columns on Grid ' E. Provide a simple gravity connection at these ' locations. 2. Connectins Grid lines 6 and 7. Provide a ' moment connection symbol from the W24 x 55 beams on grids 6 and 7 at the columns on Grid ' G. Provide a rigid frame connection at these locations. ' 3. W12x16 beams. Provide 1/2" camber at all W12x16 beams with spans greater th an 25 feet. 7/13/2007 ' Expedition® Report R_NP_01 Sheet 52.42: ' 1.Connections Grid line 7. Remove the moment connection symbol from the W24 x 55 beam on grid 7 at the column on Grid E. Provide a simple ' gravity connection at this location. 2. Connections Grid line 7. Provide a moment connection symbol from the W 24 x 55 beam on grid 7 at the column on Grid G. Provide a rigid ' frame connection at these locations. 3. W12 x 16 Beams. Provide 1/2" camber at all W12 x 16 beams with spans greater than 25 feet. 7/13/2007 ' Expedition® Report R_NP_01 11 1 F t 1 0 • 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 25 of 55 'Note Paciztem No. Situs Required_Ball In CourtNotes Opened Closed ASI 19 AS1 No. 0,0 19:;, 1 00001 NEW Sheet S2.41: Show 6 x 6 steel columns in canopy area build out at grids 6 and 7. See sketch SK -1. Sheet S2.52: 1. Provide: dimensions for the locations of the TS sections that span east/west beyond grid A at the west side canopy. These TS members, TS 20x4x5/16 are supported by the bracing located at the column noted in item #1. See sketch SK -2. 2. Delete the TS 20x4x5/16 shown midway between grids 6 and 7 spanning from grid H to the TS20x4x5/16 at the entry column line. See sketch SK -2. 7/23/2007 iii ��ENote Pads ' 44 323-4500 II architectural drawings, but was not reflected in BOISE, the related plan view. See sketch SK -3. ' - Additional Sketches Enclosed. _I - Architectural Partial Wall Sections/Elevations: ; ..,: D. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 25 of 55 'Note Paciztem No. Situs Required_Ball In CourtNotes Opened Closed ASI 19 AS1 No. 0,0 19:;, 1 00001 NEW Sheet S2.41: Show 6 x 6 steel columns in canopy area build out at grids 6 and 7. See sketch SK -1. Sheet S2.52: 1. Provide: dimensions for the locations of the TS sections that span east/west beyond grid A at the west side canopy. These TS members, TS 20x4x5/16 are supported by the bracing located at the column noted in item #1. See sketch SK -2. 2. Delete the TS 20x4x5/16 shown midway between grids 6 and 7 spanning from grid H to the TS20x4x5/16 at the entry column line. See sketch SK -2. 7/23/2007 1 1 Expedition® Report R NP_01 Sheet S7.4 Detail E4: Add TS 6x6.1/4" column ' and the dimension locating the column. This column was shown in detail e4/S7.5 and in the architectural drawings, but was not reflected in the related plan view. See sketch SK -3. ' - Additional Sketches Enclosed. - Architectural Partial Wall Sections/Elevations: These sketches are the architectural elevations ' showing the configuration of the bracing at the East and West end of the building. Note the configuration of the braces is altered fro what ' appears in the original building elevations and details. See sketches SK -4 and SK -5. -Markups of the Canopy Sections from Steel shop drawings Sheet E -7L: These sketches reflect additional information that was not relayed during the review of the shop drawings. This additional information should allow completion of the shop drawings for the entry canopy areas. See sketches SK -6 and SK -7. 1 1 Expedition® Report R NP_01 WORM -EE Note Pads K323-4500 BOISE, IDAHO ' RCE -1875 ROCK SOLID GE N'RR X, CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 26 of 55 Note PadItem No. Stratus RequiOpened Closed ASI 20 ASI No.; 0020 00001 NEW Sheet A2.01T: Per the contractors request the 8/2/2007 wall between Electrical 002 and Mechanical 003 may be left out until the electrical gear is installed and all clearances are verified. This wall may be moved as required into the Mechanical room 003 to accommodate this change. Additionally door 003A may be ' reositioned within this wall as required. Sheet M0.11: FCU 2 is to be relocated above door 003A as required, maintain all connections and piping as shown. 1 u 1 anion® Report R NP_01 I 00001 NEW r fl PETRA A] Reference: Full Tenant Improvement with MEPs 9/4/2007 Door Hardware Specification Section 0871013e advised of the following modifications to hardware requirements to the following .doors: 1.Add Card Readers to doors 10113, 101C and 101D. These doors shall be secure from the Lobby. 2.Add Card Reader to door 101A. This door shall be secure from Stair 101 3.Add Card Reader to door 10413. This door to be secure from the exterior. 4.Add Card Reader to door 129. This door shall be secure from Receiving 129. - S.Add Card Reader to door 141. This door shall be secure from Corridor 140. 6.Revise door swing at door 152 to swing into Lobby 151. Revise lockset to Storeroom function 7.Delete Card Reader from door 124. 8.Add Card Readers to doors 232A and 238A. These doors shall be secure from Waiting Area 237. 9:Add Card Reader to door 252. This door shall be secure from Corridor 246. 10.Delete Card Reader from door 312. Revise lockset to Storeroom Function. 11.11evise lockset at door 31513 to a Storeroom Function. This door shall be secure from Training 315. 12.Add Card Reader to Door 354. Door shall be secure from Lobby 304. 13.Add Card Reader to Door 307A. Door shall be secure from Corridor 305. 1 Expedition® Report R NP_01 Note Pads �fi' i (Iil Ii0; BOISE, t f �I • • (J:• iD DI I 00001 NEW r fl PETRA A] Reference: Full Tenant Improvement with MEPs 9/4/2007 Door Hardware Specification Section 0871013e advised of the following modifications to hardware requirements to the following .doors: 1.Add Card Readers to doors 10113, 101C and 101D. These doors shall be secure from the Lobby. 2.Add Card Reader to door 101A. This door shall be secure from Stair 101 3.Add Card Reader to door 10413. This door to be secure from the exterior. 4.Add Card Reader to door 129. This door shall be secure from Receiving 129. - S.Add Card Reader to door 141. This door shall be secure from Corridor 140. 6.Revise door swing at door 152 to swing into Lobby 151. Revise lockset to Storeroom function 7.Delete Card Reader from door 124. 8.Add Card Readers to doors 232A and 238A. These doors shall be secure from Waiting Area 237. 9:Add Card Reader to door 252. This door shall be secure from Corridor 246. 10.Delete Card Reader from door 312. Revise lockset to Storeroom Function. 11.11evise lockset at door 31513 to a Storeroom Function. This door shall be secure from Training 315. 12.Add Card Reader to Door 354. Door shall be secure from Lobby 304. 13.Add Card Reader to Door 307A. Door shall be secure from Corridor 305. 1 Expedition® Report R NP_01 Note Pads '1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 32314507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 28 of 55 'Note Paclftem No. Status Required Ball In CourtNotes Opened Closed ASI 22 ASI:No.0022 1 00001 NEW ASI 23_ _,.'.. ASI, Nm: 0023 PETRA A] Reference: Full Tenant Improvement with MEPs 9/4/2007 Reflected Ceiling Plan Sheets A7.21T and A7.221 Be advised of the following modifications to following ceiling heights: 1. Revise ceiling heights at Corridors 205, 222, 246 and 262 from 10'-0" to 9'-6"and revise soffits from 9'-6" to 9'-5". Note, the 11'-0" high ceiling at these locations shall remain as shown. 2. Revise ceiling height at Plan Vault 210 from 10'-0" to 8'-6". 00001 NEW Sheet A3.3 - Detail A5: Provide a 9"x8 1/2"x3/8" 9/4/2007 fabricated angle with epoxy anchors at 24" o.c. for the steel lintel at the stair tower header per RFI #24. Fourth Floor Stair Construction: Provide columns and channels per RFI # 28 for the framing of Stair #4. Sheet S2.11/S2.12: Revise the floor framing to be a W21x44 at the following Dations: Gridline 5.5 from D to E and Gridline 7.5 from D to E. ASI24 __:ASI;No. oo24 _ -_w` 00001 NEW PETRA A] Refer to attached civil drawings sheet C2.1. 9/21/2007 Revise location of new water service to connect into existing 10" water service within property line as shown in lieu of connecting into existing 12" waterline located in Meridian Road. Note: Routing of sanitary service shall be located within the building structure per response to RFI No 22 see attached in lieu of location shown on sheet C2.1. 'BcpedrdonP Report R_NP_01 /!'lNote Pads �` T, i Tali► i\�\ 00001 TIVEW -4500. 323 BOISE, IDAHO 0�71�JLE � SOLE - 00001 TIVEW The electrical engineer has been in discussions 9/11/2007 with the supplier for the electrical bus -duct for the above referenced project. In there discussions, the question was raised whether the specified 208V bus -duct is required to be provided with a 200% neutral bus to match the specified 200% neutral bus for the main switchboard (MSBL). The specification for the bus -duct requires a 100% rated neutral bus. The electrical engineer has recommend that the 208V bus -duct be provided with a 200% rated neutral bus to keep the intent of the design consistent throughout the distribution system, ' and to minimize the effects of harmonic loads (computers, etc.) that are anticipated to be prevalent on the 208 volt distribution system in the facility. ' As such the electrical engineer recommends that the contractor provide the following revision in electrical work: Sheet E5.00 ' 1. Bus-ducts'BD-LA' and BD -LB' shall be furnished and installed with 200% rated neutral bussing and the appropriate lugs necessary to accommodate the specified feeders. The electrical engineer has also reviewed the construction requirements for emergency distribution switchboard'ESB3' with the electrical gear supplier, and has found that the contract documents indicate that the feeder for ' 'ESB3' is sized for 2,280 amps. Per the schedule on the documents, `ESB3' is rated for 400 amps. The electrical engineer dose not believe that the feeder to this switchboard needs to be sized for 2,280 amps. Therefore, in addition to the work recommended above, please direct the contractor to provide the following revisions in electrical work: Sheet E5.00 1.Feeder for `ESB3' (indicated as feeder 1' on feeder schedule) shall be 4-500 and 1-3(G)-4" in lieu of specified. ' ExpeMon® Report R NP_01 t ip-;' — 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 30 of 55 Note PadItem No. Status Required (Ball In CourtNotes Opened Closed ASI 26 ASI No. 0026 00001 NEW Reference: Full Tenant Improvment twith MEP's 9/18/2007 Door Hardware Specification Section 08710. Be advised of the following modifications to hardware requirments to the following doors. 1. Add Card Readers to doors 102A. This door shall be secure from Stair 104. 2. Add Card Reader to door 110A. This door shall be secure from Stair 110. 3. Add Card Reader to door 124A. This door to be secure from Corridor 113. 4. Add Card Reader to. door 102C. This door shall be secure from Stair 104. 5. Delete Card Reader from door 224. 6. Add Card Reader to door 309. This door shall be secure from Corridor 305. 7. Add Card Reader to door 337B. This door shall be secure from Corridor 337. Steve Christiansen, LCA 9/17/2007 ASI. 27 :. -ASI No 0027 _ - -. — --- 00001 NEW Reference: Full Tenant Improvement with MEP's 9/20/2007 Hallow Metal Frames, Doors and Glazing. L. Refer frame hallow metal frame type W. Revise the two T-9" dimension to read 2'-0". Revise the overall 11'-2" dimension to read 7-8". Glazing in this frame shall be 1/4" wire glass. 2. Glass in flame type 'B' located at door 3466 shall be 1/4" clear tempered glass. 3. Glass in frame type 'B' located at doors 135A and 1358 shat be type 3 "Fire Lite Plus" 4. Glass in door 133B shall be 1/4 wire glass. 5. Glass in door 135C shall be bype 3 "Fire Lite Plus" 6. Revise frame type for door 144A to read type 'X' in the door and frame schedule. This door and frame shall be glazed with "Fire Lite Plus". 7. Revise frame type for door 124 A to read type 'C' in the door and frame schedule. 8. Revise frame type for door 347 to read type 'N' on the floor Dian. Report R_NP_01 ' 00001 NEW Note Pads 9/18/2007 '1411 KWAXID SK -2 for additional dimensions of millwork and walls at the City Council Chambers. 323-4500 ASI 28: SK1, SK2. BOISE, IDAHO RCE -1875 n ' 00001 NEW ROCK SOLID 9/25/2007 9/25/2007 G,L CONTRAcrORs VAV #134 per enclosed RFI #38. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX:(208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 _ Project No: 06-0675 ASI.30 Page: 31 of 55 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed AS128 _ASI No. 0038 1 Expedtion@ Report R NP_01 00001 NEW Sheet A6.1T: See attached sketches SK -1 and 9/18/2007 SK -2 for additional dimensions of millwork and walls at the City Council Chambers. ASI 28: SK1, SK2. ASI,- 00001 NEW Sheet M1.11: Provide (2) smoke dampers at 9/25/2007 9/25/2007 VAV #134 per enclosed RFI #38. Reference RFI #38. _ ASI.30 - ASI N&003,0 ' 00001 NEW Sheet AUT: Revise Folding Partition detail D5 9/25/2007 per the enclosed sketch SK -1. Verify all framing requirment with Operable Folding Partition Submittial dated September 7, 2007.. ASI!,31 _AS1_No.0031 -, 00001 NEW Full Tenant Improvement with MEPs: 10/1/2007 Dimension Clarification: Revise the following dimensions typical all sheets. Gridline G to H is 27'-8", Gridline H to ] is 18'-8". SK -1 AW32 : ASI Na. 0032 00001 NEW PETRA A7 Refer to specification section 09511 Acoustical 10/15/2007 Panel Ceilings item 2.3. -Revise ACP -1 Product to Dune 2712 Tegular Second Look (24x48). -Revise ACP -2 Product to Cortega 2758 Tegular Second Look (24x48). 1 Expedtion@ Report R NP_01 1 323-4500 BOISE, IDAHO 'RCE -1875 n, OCS, SOLID GENERAL C01411tAC'"MRS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 32 of 55 Note PacRtem No Status Required Ball In CourtNotes Opened Closed ASI 3 ASI No. 0033 ' 00001 NEW PETRA A7 Full Tenant Improvement with MEP's Ceiling 10/15/2007 Revisions Sheet A6.6T: Delete the upper cabinets over the refrigerator or the copy machine at the ' following elevations: Al, A2, A4, 61, 65, D1, D2 and E1. Sheet A6.7T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, 132, Cl, C4, C5 and D2. Note: At copy machine locations, just the first (2) equal sections of cabinet are to be deleted. ASL34..:_. ASI No. 0034. ' 00001 NEW Sheet A8.1T: At detail B2, provide a 24" x 24" 10/15/2007 opeing at each wall and trhough the insulation as shown on the enclosed sketch SK -1 to allow ' a return air path over the folding partition. Attachement: SK -1 ASI 35 ASI No 003. 00001 NEW ALLCON AB(Cold Shell and Core Package 10/29/2007 Screen Wall, Loading Dock and Ramp Area Revisions: Sheets A1.0 and Al. l: Modify the area of the loading dock, trash enclosure, ramp and screen walls per the enclosed sheets. 1 Expediflon® Report R_NP_01 0 Note Pad ]a E Date: 9/2/2008 Project No: 06-0675 Page: 33 of 55 II323-4500 PacIItem No. Status Required Ball In CourtNotes Opened Closed .... X D 1097 N. ROSMUO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 33 of 55 'Note PacIItem No. Status Required Ball In CourtNotes Opened Closed ASI 36_ No. 0036 00001 NEW Sheet A2.01TF: 10/17/2007 ' 1. At Elevator Equipment Room #001: Revise the North and West ails to be Wall Type #8A; 2 hour rated walls. 2. At Elevator Equipment Room #001: Provide a wall mounted fire extinguisher (10520) inside. the door to this room. Sheet A2.02TF: 1.At Elevator Equipment Room #017: Revise the North, East and West walls to be Wall Type #8A, 2 hour rated walls. 2.At Elevator Equipment Room #017: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet AUIT: Revise doors 001 and 017 to be provided with a 90 minute rating. Sheet A8.OT: E4- Wall Types, Wall Type #8: Add note as follows: Wall Type 8A is to be a 2 hour rated wall per U.L. U419. Provide (2) layers of 5/8" type X gypsum board each side of wall. This wall is to be constructed at all walls of the elevator equipment rooms, unless already shown to have a 2 hour wall. Sheet A9.OT: 1.Revise Detail B4 - Elevator Wall to be A4. 2.Revise Detail A4 as shown on sketch SK -1. Sheets E2.01L/E2.02L: Light fixture type WF3 in elevator pits shall be revised to Caniet no. 68 -02 -21 -OG -39. Fixture to be NEMA 4 rated vapor proof light fixture, wall mount, with 26W TRT lamp, polycarbonate globe and guard. Sheet E2.01M: 1.Furnish and install dedicated circuit for shunt trip connection to elevator disconnecting means in room 001. Circuit shall be LBA-59, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 2.Locate elevator disconnecting means in accordance with elevator equipment supplier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. Expedition® Report R NP_01 Note Pads "t_r ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' 3 4 00 Date: 9/2/2008 BOISE, IDAHO RCE -1975 T� �. LE iExpedifio,® Report R NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 34 of 55 1 Note Padltem No. Status Required Ball In CourtNotes Opened Closed 3.AII wiring in elevator pit shall conform to requirements of NEMA 4 for wet locations. Sheet E2.02M: 1.Furnish and install dedicated circuit for shunt trip connection to both elevator disconnecting means in room 017. Circuits shall be LBB -27 and LBB -29, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 21ocate elevator disconnecting means in accordance with elevator equipment supplier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. 3.Receptacles in elevator pits 1 and 2 are to be GFI type receptacles. 4.AII wiring in elevator pit shall conform to _ requirements on NEMA 4 for wet locations. ASI7 , 0. - __m im 0f07: _ _ --- — -- 00001 NEW PEfRA AJ Full Tenant Improvements with MEPs. 10/17/2007 Based on discussions between Geoff Johnson and Idaho Power Co. regarding the. capacity of the pad mounted transformer(s) for doubling the neutral conductor capacity from the main switchboard MSBL to the pad mounted transformer, Idaho Power has indicated that the 200% neutral conductor's requirement shown on the documents can not be met. As such, the following electrical revisions are to be made: Sheet E5.00: Feeder'P' between main switchboard MSBL and Idaho Power 208V transformer to be revised to be (8) 4" C's each with 4-500 MCM in lieu of indicated. Please provide credit pricing for this revision in work. Because the system neutral is bonded to ground at the main switchboard, we do not believe that this revision will compromise the ' intent of the design to provide a system to accommodate the heating effects of non-linear electrical loads on the system. iExpedifio,® Report R NP_01 ' � Note Pads 10JEETRAV 323-4504 BOISE, IDAHO ' RCE -1875 ROCS SOLID GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 35 of 55 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI38 AS1 No. 0038 1 F� [i 1 1 00001 NEW Be advised of the following modifications to 10/31/2007 hardware requirements to the following doors. Modify hardware as required for a secure door with access by card reader and or key only. LAW Card Reader to door 002 2.Add Card Reader to door 004 (One active leaf of pair of doors to room 004) 3.Add Card Reader to door 005 4.Add Card Reader to door 106 S.Add Card Reader to door 108 6.Add Card Reader to door 200 7.Add Card Reader to door 202 8.Add Card Reader to door 300 9.Add Card Reader to door 302 10.Add Card Reader to door 101E 1LAW Card Reader to door 312 00001 NEW Sheets A2.11T and A2.12T. Relocate WIndow 11/2/2007 Type "Q", typical of (2), at the City Council Chambers per the enclosed sketch SK -1 and SK -2. ASI :40 _ASI _No. 0040. -- -- _ —---- ------------------------- 00001 NEW PURA AJ Sheets A2.11T, A2.12T, A2.21T and A2.22T: 11/8/2007 Relocate the roof and overflow drain piping shown at gridlines 1-F and 12-F per the enclosed Sketches SK -1, SK -2, SK -3, and SK -4. Coordinate relocation with mechanical. Attachments SK -1, SK -2, SK -3, SK -4. Report R NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 9 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 36 of 55 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 41ASI No. Q41 . 00001 NEW PETRA AJ Reference: Full Tenant Improvement with MEPs 11/19/2007 Sheets A2.12T and P1.12: Multi Purpose 142 - Delete the sink (P-11) from South section cabinets. SheetA2.21T: 1. Work area 212: Revise per enclosed sketch SK -1. 2. Mens Shower 225 and Womens Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch DK -1. Coordinate deletion with mechanical. Sheet A7.21T: 1. Work Area 212: Revise per enclosed sketch SK -2. 2. Men's Shower 225 and Women's Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch SK -2. Provide lay -in acoustical ceiling as shown. SheetP2.11: Mens shower 225 and Womens Shower 226: Delete all plumbing fixtures and associated piping from these rooms. Sheet M2.11: Mens Shower 225 and Womens Shower 226: Delete all exhaust grills and associated duct work from these rooms. Sheet E2.21F: Mens Shower 225 and Womens Shower 226: Delete the Fire Alarm Homs at these two rooms. Sheet E2.21L: Mens Shower 225 and Womens Shower 226: Revise lighting at these two rooms to provide (1) GF2 type fixture at each room with normal switching. Attachements: Sketches SK -1, SK -2. Expedmor Report R_NP 01 0 Note Pads r,1 VOPECTR"!� f( ii1 BOISE,323-4500 I Ill ,•«: SOUD 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 9 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 36 of 55 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 41ASI No. Q41 . 00001 NEW PETRA AJ Reference: Full Tenant Improvement with MEPs 11/19/2007 Sheets A2.12T and P1.12: Multi Purpose 142 - Delete the sink (P-11) from South section cabinets. SheetA2.21T: 1. Work area 212: Revise per enclosed sketch SK -1. 2. Mens Shower 225 and Womens Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch DK -1. Coordinate deletion with mechanical. Sheet A7.21T: 1. Work Area 212: Revise per enclosed sketch SK -2. 2. Men's Shower 225 and Women's Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch SK -2. Provide lay -in acoustical ceiling as shown. SheetP2.11: Mens shower 225 and Womens Shower 226: Delete all plumbing fixtures and associated piping from these rooms. Sheet M2.11: Mens Shower 225 and Womens Shower 226: Delete all exhaust grills and associated duct work from these rooms. Sheet E2.21F: Mens Shower 225 and Womens Shower 226: Delete the Fire Alarm Homs at these two rooms. Sheet E2.21L: Mens Shower 225 and Womens Shower 226: Revise lighting at these two rooms to provide (1) GF2 type fixture at each room with normal switching. Attachements: Sketches SK -1, SK -2. Expedmor Report R_NP 01 /~T�Note PadsW ' ---_. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 37 of 55 ' Note Paditem No. Status Required Ball In CourtNotes Opened Closed ASI 42 ASI No. 0042_ ' 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEPs 11/19/2007 K3213IE--4500 , IDAHO CE -1&75^^ 00 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 37 of 55 ' Note Paditem No. Status Required Ball In CourtNotes Opened Closed ASI 42 ASI No. 0042_ ' 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEPs 11/19/2007 Sheets A6.12T: Elevation C5 - Revise the millwork for Reception 354 per the enclosed ' sketch SK -1. Note the millwork for Reception 321 to remain as per the original drawing. 'OQ43�_ AS143- ._ASS IVg.- -- -- 00001 NEW PETRA WB Reference: Full Tenant Improvement with MEPs 11/19/2007 Access Flooring System 10270: Color selection for the Static Conductive Plastic Laminate in Rooms 311 and 312 is'Tate Access Floor System Folkstone Graphs. ASI 44 _;;ASINo. 6044 " - -- �� 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEPs 11/19/2007 Sheet A8.3T: Detail El, revise condoc note ' 06402.1-10 (Wood veneer over MDF) to be 09260.P (5/8" type 'X' Gypsum Board). tASi_ 45_ ASI No. 4045 ^~ 00001 NEW PETRA A] Reference: Full Tenant Improvment with MEP's 11/19/2007 Sheet A7.21T and A7.22T: Revise the ceiling height of Unassigned Rooms 211 and 252 to be 9'-4". Revise the soffits of Lobby 111 to 9'-4" above the 2nd floor. Sheet M2.11 and M2.12: Revise the duct work at FT -18 and FT -19 per the enclosed sketch ' SK -12 and SK -13. AsI 46ASI No. 0046 ' 00001 NEW Reference: Full Tenant Improvement with MEPs 11/19/2007 Sheet A6.6T: Elevation -D1; Revise elevation per enclosed sketch SK -1. E)q-diaon® Report R NP_Ot 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 38 of 55 'Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 47 ASIIVo.00 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheets M1.01, M1.02, M2.01, M3.01, and ' M3.02: Revise the locations of the clouded VAV units per the enclosed sketches. ' 00001 NEW AttachementsL SK -9, SK -8, SK -7, SK -5, SK -6. ASI 49 _�.:�ASI No., 0049 _ — 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 be at least 13.33 sq. fl:. See enclosed sketch Sheets E2.11S, E2.12S, E2.21S, E2.22S, E2.31S ' and E2.32S: Revise the layout of the cable tray 'at —N&0.050: each area per the enclosed drawings. ASI 50 - --ASI layout at the clouded areas shown on the ' 00001 NEW Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A2.22T: Provide openings in the gypsum ' bard at the top 12° of the wall along Gridline 9 for a return air path, net open area in wall shall be at least 13.33 sq. fl:. See enclosed sketch SK -1. ' Sheet M2.11 and M2.12: Revise the duct work layout at the clouded areas shown on the ' enclosed sketch SK -14 and SK -15. Attachements: Sheet SK -1, SK -14 and SK -15. ASI, _ASI No. 0�151R =--'-- — -- ' — -- - ---- - - - ----- 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 ' Sheet A3.3T: Revise detail D1 per enclosed sketch SK -1. Note this revision only occurs at the head of window type '3' along gridlines 1 and 12, between gridiines F-]. All other locations are to be per the Construction Documents. Expeditionff Report R_NP_01 323-4500 BOISE, IDAHO ' RCE -1188755 ROCK SOLA A T l 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 39 of 55 ' Note PadItem No. Status Required_Ball In CourtNotes Opened Closed A _152 ASI_No. 0052__ - ' 00001 NEW 1 [I PETRA A7 Reference: Cold Shell and Core Sheet 52.41: Add W8x10 beam at the east end of the elevator penthouse at gridline 3 F. Provide additional detail reference C7/S7.5 for angle deck support between column and stair comer. See attached sketch SK -1. Sheet S2.421- Add W8x10 beams at each end of the elevator at the elevation of the primary roof. Add W8x10 beam to the west elevator shaft also. See attached sketch SK -2. Sheet S2.42: Provide additional detail reference C7/S7.5 for angle deck support between column and stair corner. See attached sketch SK -3. Shut S7.5: Add detail C5 showing a 4x4x1/4 angle spanning between the column and the masonry wall to provide support for the roof decking. See attached sketch SK -4. Attachements: Sheets SK -1, SK -2, SK -3, SK -4 ASI; 53 _'ASI �NO. 0093 11/26/2007 00001 NEW Reference: Full Tenant Improvement with MEPs 12/2/2007. Sheets M2.01, M2.02, M3.01 and M3.02: Delete all manual dampers shown on the inlets of all under floor VAV boxes. Expedition® Report R NP_01 • 323-4500 BOISE, IDAHO RCE -1875 • Note Pads GENHPUAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 40 of 55 ' Note PadItem No. Status Required Sall In CourtNotes Opened Closed ASI 54 ASI No. 0054 ' 00001 NEW PETRA A] Reference: Cold Core and Shell Package. 12/3/2007 Sheet S2.41: Adjust the roof elevation at gridline E to be 46-10 1/2". This information was revised in submittals. Provide reference to new detail B5/S/7.6, which shows the proposed method to adjust the top of the masonry wall to the correct elevations. See enclosed sketch SK -1. Sheet S7.6: Revise detail C7 to indicate that the 'length of the dowels between ASI 55 ASI -NM 0055 - -=- -- . ' 00001 NEW Reference: Community Plaza and Site 12/3/2007 Improvements: Sheet 1-1.70: Tedlis Construction Details, See ' enclosed sketches SK -1, SK -2, SK -3, which clarify the materials and construction of this structure. ' Expedition® Report RNP 01 Sheet S2.42: Adjust the roof elevation at ' gridline E to be 46-10 1/2". This information was revised in submittals. See enclosed sketch SK -2. Sheet S7.6: Add detail 65 showing a TS12X2X3/16 section cut to match the roof ' slope for the wall adjacent to gridline 3. See enclosed sketch SK -3. Sheet S 7.6: Revise detail C7 to indicate that ' the length of the dowels between the masonry wall and the concrete slab on deck will need to vary due to the slope of the roof. See enclosed sketch SK -4. Sheet S7.6: Revise detail C7 to indicate that the 'length of the dowels between ASI 55 ASI -NM 0055 - -=- -- . ' 00001 NEW Reference: Community Plaza and Site 12/3/2007 Improvements: Sheet 1-1.70: Tedlis Construction Details, See ' enclosed sketches SK -1, SK -2, SK -3, which clarify the materials and construction of this structure. ' Expedition® Report RNP 01 L 0 Note PacFs 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 41 of 55 'Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 56 - ASI No. 0056 1 00001 NEW fl u Reference: Full Tenant Improvement with MEP's 12/10/2007 Sheet A2.11TF: Revise wall type at Plan Vault 118 and Storage 126 to wall type 6 as detailed on sheet A8.OT. Sheet A2.21TF: Revise wall type at Plan Vault 210 to wall type 6 as detailed on sheet AUT. Sheet A2.22TF: Revise wlal type at Storage 244 to wall type 6 as detailed on sheet AUT. Sheet M1.01: Provide (2) additional fire smoke dampers and duct work at Storage Rooms 126 and 134 (leach) per enclosed sketch SK -1. 1zSI 57 __ _A5I No. 0057. _: 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Note: This ASI is clarifying the ceiling heights of the 2nd floor Lobby, Waiting and Main Corridors. Previously issued ASI's #22 and #45 had revised some of the ceiling heights in this area, please disregard these and use the information described here. Sheets A7.21T and A7.22T: Revise ceiling heights per enclosed sketches. Sheets A2.21T and A2.22T: At doors #222A and 262 only, revise frame type "Z" to be 9'-4" tall. At door #224 only revise frame type "C" to be 9'-4" tall. Expedition® Report R_NFP 01 Note Pads 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 42 of 55 Note PadItem No. Status Required Ball In CourtNOtes Opened Closed ASI 58 AS1 No.: 0058' 1 00001 NEW E 1 1 Full Tenant Improvement with MEP's. 1/4/2008 Sheet E2.11P: City Council Conference 133, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #22). 00001 NEW Reference:Full Tenant Improvement with MEPs 1/14/2008 Sheet E2.12S: Revise the cable tray layout per the enclosed sketch SK-E2.21S-1. ASI: 60, _ ::ASI No..a060 _. 00001 NEW Reference:Full Tenant Improvement with MEPs: 1/14/2008 Sheet A2.01T: In Women's and Men's 022 add a door at the void adjacent to the countertop to create a storage closet per enclosed sketch SK -1. Finish interior walls and ceiling of storage closet with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed concrete. Sheet A3.(T: Add doors 019A and 022A to the door schedule per enclosed sketch SK -2. Expedition® Report R NP_01 323-4500 BOISE, IDAHO RCE -11r8755 � S �011 I0110-M-EFn A T I 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 42 of 55 Note PadItem No. Status Required Ball In CourtNOtes Opened Closed ASI 58 AS1 No.: 0058' 1 00001 NEW E 1 1 Full Tenant Improvement with MEP's. 1/4/2008 Sheet E2.11P: City Council Conference 133, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #22). 00001 NEW Reference:Full Tenant Improvement with MEPs 1/14/2008 Sheet E2.12S: Revise the cable tray layout per the enclosed sketch SK-E2.21S-1. ASI: 60, _ ::ASI No..a060 _. 00001 NEW Reference:Full Tenant Improvement with MEPs: 1/14/2008 Sheet A2.01T: In Women's and Men's 022 add a door at the void adjacent to the countertop to create a storage closet per enclosed sketch SK -1. Finish interior walls and ceiling of storage closet with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed concrete. Sheet A3.(T: Add doors 019A and 022A to the door schedule per enclosed sketch SK -2. Expedition® Report R NP_01 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 43 of 55 'Note Padltem No. Status Required Ball In CourtNotes Opened Closed AS161. ASI No -:0061 , L� 00001 NEW Building Commissioning: Provide all labor, materials and equipment as required to assist Heery International, Inc. to complete LEED 2.2 commissioning services, Indoor Air Quality (IAQ) management plan during construction (LEED NC v2.2 IEQ credit 3.1) and Indoor Air Quality (IAQ) management plan pre -occupancy phase (LEED NC v2.2 IEQ credit 3.2) and per attached Commissioning Policies and Procedures Manual dated January 16, 2008. NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION ONLY. 1/17/2008 ASI f2- — lSI_No. 0061.--�_ 00001 NEW Sheet A2.11T: Revise the location of the wall 1/17/2008 containing door 124A and reverse frame type C and door 124A per enclosed sketch SK -1. ASI63:, -ASI Nom. _0063 Sheet A2.12T: Revise the location of the wall at frame type L and door 143 per enclosed sketch SK -1. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch SK 2. ' 00001 NEW 323-4500 BOISE, IDAHO RCE -1875 Sc���bUT� ROCK -- ASI 64 '_ -ASI No, 006�4 caTWVa er. rnVJIM A 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 43 of 55 'Note Padltem No. Status Required Ball In CourtNotes Opened Closed AS161. ASI No -:0061 , L� 00001 NEW Building Commissioning: Provide all labor, materials and equipment as required to assist Heery International, Inc. to complete LEED 2.2 commissioning services, Indoor Air Quality (IAQ) management plan during construction (LEED NC v2.2 IEQ credit 3.1) and Indoor Air Quality (IAQ) management plan pre -occupancy phase (LEED NC v2.2 IEQ credit 3.2) and per attached Commissioning Policies and Procedures Manual dated January 16, 2008. NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION ONLY. 1/17/2008 ASI f2- — lSI_No. 0061.--�_ 00001 NEW Sheet A2.11T: Revise the location of the wall 1/17/2008 containing door 124A and reverse frame type C and door 124A per enclosed sketch SK -1. ASI63:, -ASI Nom. _0063 Sheet A2.12T: Revise the location of the wall at frame type L and door 143 per enclosed sketch SK -1. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch SK 2. ' 00001 NEW Sheet A9.OT: Enlarged Elevator Plan - B5: 1/22/2008 Revise the 10'-8" dimension to be 10'-2" per enclosed sketch SK -1. ASI 64 '_ -ASI No, 006�4 - --- --- — 00001T NEW Reference: Full Tenant Improvement with MEP'S 1/22/2008 Specification Section 08710: Hardware ' Schedule: Doors 100A, 1006, 100C and 10OD: Revise the closure to be a surface mounted device in lieu of the floor type specified. Closures to be Sargent Model 351._ 1 Expedition® Report R_NF_01 [1 L l ii Note Pads . GENE'RAE CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: "of 55 00001 NEW Reference: Full Tenant Improvement with MEWS 2/11/2008 00001 NEW Full Tenant Improvement with MEPs 2/28/2008 Sheet A6.0: Revise the framing dimensions for the showers at Shower 021 and 024 per the enclosed sketch SK -1. ASI.68_._ ASI_ O. 0068 ... 00001 NEW Reference: Full Tenant Improvement with MEP's 3/3/2008 Sheet A2.31T: At Server Room 311, add window type BC, per the enclosed sketch SK -1. Sheet A3.1T: Add window type BC, per the enclosed sketch SK -2. Expeditions Report R NF_01 Note Pads J '°�'® EXPediReport R NP_01 3-4500 ' BOISE, IDAHO ' RCE -118755 OCS SOI.II Project No: 06-0675 f'11WWTZ70 AT A J '°�'® EXPediReport R NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 45 of 55 'Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 69 _ ASI No. 0069 00001 NEW Reference: Full Tenant Improvmentg with MEP's 3/3/2008 ' Sheet A2.21T: At Deputy Cheif-Prevention #234 and Recreation Super # 240: Revise door ' frames at both rooms to be type 'G' and swap door frames from one room to the other, per the enclosed sketch SK -1. Note the head of frame type V is to be at 8'-10", per detail 1 ' C6/A3.1T. Sheet A7.2T and A7.22T: At Gridline E, Between gridline 5.5 and 7.7; Frame out around beam per detail A5/A8.1T at Open Office and ' B4/A8.1T at Offices 234 and 240, per the enclosed sketch SK -2. ASI.70 _. AST;No. 0070. . 00001 NEW Reference: Full Tenant Improvment with MEP's 3/11/2008 ' Sheet A2 -.11T: The window between Conference 156 and Payroll 161 should be Type W", not W. ASI 71 ASI No. 007;1 - — - 00001 NEW Reference: Full Tenant Improvments with MEP's 3/11/2008 Sheet A2.12T: Revise the location of Door#143/Frame Type L as shown on the enclosed sketch SK -1. ' Sheet A7.12T: Revise the ceiling at the area of Door #143/Frame Type L as shown on the enclosed sketch SK -2. J '°�'® EXPediReport R NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 tProject Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 46 of 55 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI T ASI Na. 00 2 00001 NEW PETRA A] Reference: Full Tenant Improvments With 3/18/2008 MEP's. ' Sheets A 2.12T A2.12TF and A7.12T: Revise the location of the wall between Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK -1 SK -2 and SK -3. Sheets M3.01 and M3.11: Revise the ' mechanical system at the area Open Office #309 and Unassigned #314 as shown on the enclosed sketches and SK -20 and SK -21. ' Sheets E2.31F, E2.31L, E2.31M, E2.31P and E3.02: Revise the electrical system at the area Open Office #309 and Unassigned #314 as ' shown on the enclosed sketches SK-E2.31F-1A, SK-E2.31L-1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-1B AND SK -E3.02-1. Attachements: SK-E2.31F-1A, SK-E2.31L-1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-1B AND SK -E3.02-1. tAS113 -- -ASI N6.0073 00001 NEW Reference: Full Tenant Improvement with MEP'S 3/11/2008 ' Provide Blackout Shades at the exterior windows of Room 133 City Council Conference; ' Room 343 Mayor Suite; and Room 346 Executive Conference Room, per enclosed Specification Section 12494. L 1 r-- 1 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 a PHONE: (208) 32314500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 47 of 55 Note Padltem No. Status Required Ball In CourtNotes Opened Closed 5 .._A5I_No.0075 '. 00001 NEW Reference: Full Tenant Improvement with MEP! 3/25/2008 Owner Requested Additional Data Drops: Per the City of Meridian's request, provide (40) additional data drops of CAT 5E, non -terminated cable per floor (1st, 2nd and 3rd). See enclosed sheets for location and quantity. ASI 76 _._ASI_No..0076_._ 00001 NEW Reference: Full Tenant Improvement with MEP'.- 3/25/2008 Sheet A8.1T - Detail 62 - Folding Partition Detail: Provide a C 10 x 20 channel for support of the door track. Spacing of supports is to be per the manufacturers recommendations. Additionally the access flooring at the stack end of the folding partition shall be recessed'a minimum of 2" to receive the floor guide track, per sheet 3 of the Modernfold submittal. ASI.77__ ASI No 0077 00001 NEW PETRA A] Reference: Full Tenant Improvment with MEPs. 3/25/2008 Sheets SK1.01, SE1.04, and SE1.05: Revise the site lighting per the enclosed sketches SE1.01-1, SE1.04-1 and SE1.05-1. ASI :78 _ _ASI No. _00 . 00001 NEW Reference: Full Tenant Improvement with MEP's 3/25/2008 Sheet A6.6T - Elevation Ci -Front Counter, Room #238: Revise elevation "C" per the enclosed sketch SK -1. Epedi6on'O Report R_NF_01 EM i Note Pads OP TRA 323-4500 BOISE, IDAHO ' RCE -1875 m CXX SOLID GE NRR II, CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 32314507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 48 of 55 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed AS1 79 ASI' No. 0079 ' 00001 NEW IJ i Reference: Full Tenant Improvement with MEP'S 3/31/2008 Specification Section 09310 — Tile: C13, Color to be 0051 Matte Vanilla. Add the following trim pieces: Bull nose: S4369, S4639, SCR4369 and SCR4639. Note these pieces are to be used at the top file of the wainscots and outside comers ASI $0 ASI Nor 0080 ' __ 00001 NEW Reference: Full Tenant Improvment with MEP's 3/31/2008 Sheet2.6T -First Floor Room Finish Schedule: Room #111- Lobby, revise West wall to be paint color P3, to match other walls. Sheet2.6T - All Room Finish Schedules: At all rooms shown with ACP/GYP under the ceiling finish material column of the schedules, revise the paint color of the gypsum bard to match the typical wall color of that room per the schedule (this will be either paint color P1 or P3), except as noted at Lobby 111 and City Council Chambers 135 on the enclosed sketch SK -1. Sheet6.2T - A4 A4 Looby 111 Elevation: Revise the paint scheme per the enclosed sketch SK -2. Sheet A6.3T - C1 Corridor 113 and 123 Elevation: Revise the paint color below the chair rail to be P8. IExpedition® Report R_NP_01 n Note Pads 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 . Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 49 of 55 'Note PadItem No. Status Required Ball In CourtNotes Opened Closed MIT ASI No:!0081 11 Reference: Full Tenant Improvement with MEP's 4/28/2008 Sheet A2.21T - Second Floor - Area 1 Floor Plans: 1. Per previously issued ASI #41, Showers 225 and 226 were modified to be Storage spaces, per the owners request these rooms will now be Offices, see enclosed sketches SK -1 ans SK -3. 2. Add office 263 adjacent to Office 218 as shown on enclosed sketches SK -1. Hardware for door 263 is to match door 218. 3. Revise Unassigned Space #211 to be Conference Room per enclosed sketch SK -2. Sheet A2.6T-Roof Finish Schedule: 1. Revise the finishes for rooms 211, 225, and 226 per enclosed sketch SK -3. 2. Add room 263 to the schedule per enclosed sketch SK -3. Mechanical: Revise the mechanical work in the above noted spaces per the enclosed sketches. Electrical: Revise the electrical work in the ' above noted spaces per the enclosed sketches. ASI .82 ..:ASI _No. 0082_ - ' 00001 NEW Reference: Full Tenant Improvement with MEP'S4/15/2008 JOPOCETR"2�,,,\.: Due to the electrical gear extending into -4500 Mechanical Room 003 make the flowing I�323BOISE,! revisions: At door # 0036, reverse doors and �I frame in the existing framed opening so that OC r�l� • � � the doors swing out. Revise the hardware for door #0036 as follows: Delete the (2) flush e MMTF , Wh &W VVIR R n Note Pads 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 . Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 49 of 55 'Note PadItem No. Status Required Ball In CourtNotes Opened Closed MIT ASI No:!0081 11 Reference: Full Tenant Improvement with MEP's 4/28/2008 Sheet A2.21T - Second Floor - Area 1 Floor Plans: 1. Per previously issued ASI #41, Showers 225 and 226 were modified to be Storage spaces, per the owners request these rooms will now be Offices, see enclosed sketches SK -1 ans SK -3. 2. Add office 263 adjacent to Office 218 as shown on enclosed sketches SK -1. Hardware for door 263 is to match door 218. 3. Revise Unassigned Space #211 to be Conference Room per enclosed sketch SK -2. Sheet A2.6T-Roof Finish Schedule: 1. Revise the finishes for rooms 211, 225, and 226 per enclosed sketch SK -3. 2. Add room 263 to the schedule per enclosed sketch SK -3. Mechanical: Revise the mechanical work in the above noted spaces per the enclosed sketches. Electrical: Revise the electrical work in the ' above noted spaces per the enclosed sketches. ASI .82 ..:ASI _No. 0082_ - ' 00001 NEW Reference: Full Tenant Improvement with MEP'S4/15/2008 Sheet A2.01T — Basement Floor Plan — Area 1: Due to the electrical gear extending into Mechanical Room 003 make the flowing ' revisions: At door # 0036, reverse doors and frame in the existing framed opening so that ' the doors swing out. Revise the hardware for door #0036 as follows: Delete the (2) flush bolts, passage set and dust proof strike and add a Sargent vertical rod exit device, model # 8715-LBR-ErL. IbqvdifionP Report R—NP 01 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall - Date: 9/2/2008 Project No: 06-0675 Page: 50 of 55 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI 83 ASI No VOW:: ' 00001 NEW Reference: Cold Shell and Core 4/21/2008 Sunshade Color- Per the City of Meridian's review of the painted sunshade samples, the color is to be #1 left sample which is one shade darker then P-7. Attachments: None ASI_ - ASI_No. 0094 84 ... . 00001 NEW Reference: Cold Shell and Core 4/28/2008 I,I 0 00001 NEW Reference: Full Tenant Improvements with MEP' 4/28/2008 Electrical: Per the owners request to provide additional electrical outlets for a Christmas tree in the Lobby and exterior lights and power for a possible future exterior signage or clock, provide the necessary work per the enclosed letter from Eidam and Associateds dated April 22, 2008. Attachements: Sketch Sheets: SK-E2.11P-1, SK -E2.40 -1A, SK -E2.40-16, SK -E2.40 -1C, SK -E2.40-11), SK -E2.40 -1E, SK -E2.40 -IF, SK-E3.01-1,SK-E3.02-3A, SK -E3.02-36, SK -E3.05 -2A, SK -E3.05 -2A, SK -E3.05-26. salon' - Report R_NP_01 0Note Pads (�� Jor—r �32]3-,4500 0M: YXID 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall - Date: 9/2/2008 Project No: 06-0675 Page: 50 of 55 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI 83 ASI No VOW:: ' 00001 NEW Reference: Cold Shell and Core 4/21/2008 Sunshade Color- Per the City of Meridian's review of the painted sunshade samples, the color is to be #1 left sample which is one shade darker then P-7. Attachments: None ASI_ - ASI_No. 0094 84 ... . 00001 NEW Reference: Cold Shell and Core 4/28/2008 I,I 0 00001 NEW Reference: Full Tenant Improvements with MEP' 4/28/2008 Electrical: Per the owners request to provide additional electrical outlets for a Christmas tree in the Lobby and exterior lights and power for a possible future exterior signage or clock, provide the necessary work per the enclosed letter from Eidam and Associateds dated April 22, 2008. Attachements: Sketch Sheets: SK-E2.11P-1, SK -E2.40 -1A, SK -E2.40-16, SK -E2.40 -1C, SK -E2.40-11), SK -E2.40 -1E, SK -E2.40 -IF, SK-E3.01-1,SK-E3.02-3A, SK -E3.02-36, SK -E3.05 -2A, SK -E3.05 -2A, SK -E3.05-26. salon' - Report R_NP_01 Note Pada 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 51 of 55 Note Padltem No. Status Required Ball In COurtNOtes Opened Closed ASl 86 ASI No. 0086 1 00001 NEW Reference: Full Tenant Improvments with MEP's 5/5/2008 Sheet A6.6T: Elevation E3 -Mail Room #128 & 129, provide (2) tube steel (Painted) braces per enclosed sketch SK -1. Sheet A8.2T: Cabinet Section D5, At Mail Room #128 &129, provide (2) tube steel (painted) braces per enclosed sketch SK -2. 'Attachements Sketches SK -1 and SK -2 ASI 8), --ASI_No. 01081 00001 NEW fl i� Reference: Full Tenant Improvement with MEPs 4/28/2008 Sheet M1.11 Revise the supply duct work from FT -13 as shown on the enclosed sketch SK -30. Attachments SK -30 1 Expedition® Report R NP_01 3 2 i -�4 500 BOISE, IDAHO RCE -1875 POCK SOLE ca»AT. t1^74' A 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 51 of 55 Note Padltem No. Status Required Ball In COurtNOtes Opened Closed ASl 86 ASI No. 0086 1 00001 NEW Reference: Full Tenant Improvments with MEP's 5/5/2008 Sheet A6.6T: Elevation E3 -Mail Room #128 & 129, provide (2) tube steel (Painted) braces per enclosed sketch SK -1. Sheet A8.2T: Cabinet Section D5, At Mail Room #128 &129, provide (2) tube steel (painted) braces per enclosed sketch SK -2. 'Attachements Sketches SK -1 and SK -2 ASI 8), --ASI_No. 01081 00001 NEW fl i� Reference: Full Tenant Improvement with MEPs 4/28/2008 Sheet M1.11 Revise the supply duct work from FT -13 as shown on the enclosed sketch SK -30. Attachments SK -30 1 Expedition® Report R NP_01 r 1 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 52 of 55 ' Note PadItem No. Status Require4 Sall In CourtNotes Opened Closed ASI 88 AS1 No 0088 00001 NEW Reference: Community Plaza and Site 5/1/2008 Improvements Water Feature: Revise the water features per the enclosed Bulletin #22 from Petra Inc. Dated 4/30/08. The plaza changes to the water feature are as follows: 1) Change to Aquasol System - WTC-L. The system will come as a complete unit. See the attached from Aquasol. 2) Delete the Bromine System. 3) Change to a 36" Baker Hydro HRV, High Rate Permanent Media Filter. 4) Change to a 5.5' tall return tank to acccomodate the over flow line. 5) Add a sb( inch overflow line from tank to AD -5. 6) Change AD -5 to a precast 24" diameter x 4' tall with grate type to accommodate new overflow from tank. 7) Change pump to turbine type with ' programmable VFD. VIT-CATM 1 stage 6x11 CLC. 8) Add concrete enclosure on top of tank with grates to cover pump and valves. 9) Use four inch line in and out of filter room at Heritage Building. Filter line to discharge into tank. ' 10) The return from the canal shall be eight inch. 11) The return from the pool shall be sb( inch ' until it connects to the Stream. 12) The return from the Stream shall be eight inch until it connects to the Pool return. 13) Pool and Stream will connect into a ten inch ' and return to the tank. 14) Delete drain to sanitary sewer. 15) All supply to water features to be six inch. ' 16) Pool weir to be eight inch in length. 17) There shall be two each of two inch water services to be installed in the mechanical room of the Hertiage Building. One each for. the Expedition® Report R_NP_01 �I J fl Note Pad -- 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: 9/2/2008 Page: 53 of 55 Note Paciltem No. Status Required_Ball In CourtNotes —_ Heritage water service. One each water feature. Opened Closed ASI 89 - _ ASI No. 0089__x._:___ 00001 NEW Reference: Cold Shell and Core. Package Site: Per the Owners request to maximize the parking count at the South parking lot, revise the layout per the enclosed sheets C1.2AR andC3.1AR. 5/5/2008 ASU00 _ _ASI No.. 0000 , 00001 NEW Reference: Full Tenant Improvement with MEP'S 5/5/2008 Finish Legend: See the attached Finish Legend for all interior materials color selections. ASI 9X ASI No. oo9;L. 00001 NEW Reference: Community Plaza and Site 5/7/2008 Improvements Community Plaza and Site Improvements: Per the Owners request to maximize the parking count at the South parking lot, revise the layout per the enclosed sheets L1.40, L1.42 and L1.50. ASI.92: -AS1 No._0092_ 00001 NEW Reference: Community Plaza and Site 5/12/2008 Improvements Sheets: L1.64, L1.65, L1.68 and L1.69: All brick veneer shown on the Stream water feature and the Canal water feature is to be match brick color #1 from the Main Building Shell and Core Package, Interstate Brick, Color: Canyon Rose, Texture: Matte. Sheets: A2.0, A3.0 and A3.1: All brick veneer use for the Restroom Building is to be per the Community Plaza and Site Improvements specification, Owner furnished brick. Attachments None Acknowledged By: Brent Pitts Contractor Lombard -Conrad Architects, P.A. 1 Expedition® Report RNP 01 323-4500 BOISE, IDAHO RCE -18755 ()(X SOIX GB NIERA • CONTTR.A 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 'Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 54 of 55 Ll r' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI' 93 ASI No. 0093.. . 00001 NEW Reference: Full Tenant Improvement with MEPs 5/12/2008 Sheets A2.22T: Per the owners request provide a wall at teh Assistan Planners #257, AS shown on the enclosed sketch SK -1 00001 NEW Reference: Full Tenant Improvement with MEP's 5/21/2008 Specification Section 06200 - Interior Finish Carpentry: The stain color for all interior standing and running trim is to match the stain color for the Interior Wool Doors, approved by this office on 3/27/08 ASI 9G - -ASI No. 0096 _ 00001 NEW Reference: Full tenant Improvement with MEPs 5/21/2008 Sheet a6.6t - Elevation E3 - Mail Room 128 and 129: Provide an additional section of opent cabinets as shown on the enclosed sketch SK -1. Area above cabinets to remain open. AW 97 . LL ASI AO 0097 00001 NEW Reference: Cold Shell and Core Package 5/28/2008 Sheet A1.0: D1 - Enlarged Plan: Relocated the gas meter as shown on the enclosed sketch per the request by Intermountian Gas Company AS19B ASI No. 009&,:-,:-.. 00001 NEW Reference: Full Tenant Improvement with MEP': 5/28/2008 Sheet A2.6T - Room Finish Schedule: Revised the flooring from VCT to Carpet Tile at the following rooms: Hall 125, Mail 127, Mail 128, Storage 134, Storage 244, Storage 324, and Storage 335. At Receiving Room 129 provide VCT as called out, except at the area where FB -B is to be relocated , provide Carpet Tile. See mechanical directions below. Sheet M1.01 First Floor HVAC Plan: At Receiving Room 129, relocated FB -B to the Northeast corner of the room. Expedition® Report R_NF 01 t 323-4500 BOISE, IDAHO RCE -1875 ' O r\ � Sam QBIITRAT C014TRACMRS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Dr�innt Aln- n& na7c Paae: 55 of 55 1 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 99 - ._ ASI No. 0099 . 00001 NEW Reference: Full Tenant Improvement_with MEW! 5/29/2008 Sheets E2.40, E3.04: Provide heat tape at the barrel vault roof gutters. See attached sketch sheets SK-E2.40-2KA, SK -E2.40-213, SK -E2.40 -2C and SK -E3.04-2. Expedition® Report R_NP_01 OI\N��ote P]ad PSTR r` �� �= =� OwIrWISE, � • �IIIII 00001 NEW Reference: Full Tenant Improvement with MEP': 5/29/2008 1 1CLA-. t alllA ) Sheets A3.(YT: Per the Owner's request, revise GENERAL CONTRACTORS doors 225 and 226 to by type "C" and revise - 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall. Reference: Community Plaza and Site 5/27/2008 Date: 9/212008 Improvements Project No: 06-0675 Sheets A1.0: Refer to the attached. sketch SK -1, Enlarged Plan - E2 for the correct opening Page: 7 of 55 layout at the casting smoke stack door. Note Padltem No. Status Required Ball In CourtNotes Opened closed 1 Ate. ilk :ASI,N� O1,0?Q 00001 NEW Reference: Full Tenant Improvement with MEP': 5/29/2008 Sheets A3.(YT: Per the Owner's request, revise doors 225 and 226 to by type "C" and revise hardware group to be #25 00001 NEW Reference: Community Plaza and Site 5/27/2008 Improvements Sheets A1.0: Refer to the attached. sketch SK -1, Enlarged Plan - E2 for the correct opening layout at the casting smoke stack door. ' Attachments: Sketch SK -1 RepW RNP 01 7 Note Pads 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/3/2008 Sheets SE1.01, SE1.03 and SE1.05: Delete the previously specified 'SL1' luminaries from the project and replace with enclosed product data sheets. Revise the lighting design at the canal water feature per to attached sheets. See the attached sketch sheets showing the revised luminaries schedule, and details for construction. Expedition® Report R_NP_01 323-4500 BOISE, IDAHO RCE -1875M ROCK SOU) GEN MAL COT TR.ACTOR3 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-1500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 8 of 55 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 102 ASI No. 0102 00001 NEW Reference: Cold Shell and Core Package 5/27/2008 Sheet A3.3: Add enclosed Sill Detail to sheet A3.3. This sill detail is to be used at doors #307 and 348. Revise the height of window frame type CC, which was added as part of PR #1, to be 8'-8" with the sill of the frame 8" above finish floor. Attachments: Sketch SK -1 ASI 103. ASI No. 010 -- --- - µvi 00001 NEW Reference: Cold Shell and Core Package 6/3/2008 Sheet A2.20: Per the owner's request, provide stone ballast ( 5 lbs/s.f.) at the low roof above the main entry doors. AS_ '10 Oi�4. ASI No, _ ---I - 00001 NEW Reference: Full Tenant Improvement with 6/3/2008 MEWS: Sheet AUT B1 Enlarged Plan Basement: Showers 021 and 024, at each individual shower stall provide an additional shower curtain and rod at teh shower spacem in addition to the current one shown outside the drying area ASI ;105 _ .ASI No _'0 05 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/3/2008 Sheets SE1.01, SE1.03 and SE1.05: Delete the previously specified 'SL1' luminaries from the project and replace with enclosed product data sheets. Revise the lighting design at the canal water feature per to attached sheets. See the attached sketch sheets showing the revised luminaries schedule, and details for construction. Expedition® Report R_NP_01 �1 t 1 1 Expedition® Report R_NF 01 323-4500 BOISE, IDAHO RCE -1875 ,•, ROCK SOLID OE24BRAIL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 9 of 55 . Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 106 ASI No 0106 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/3/2008 Delete the (2) western most luminaries type RR3 from the ceiling just East of the mechanical chase in Hallway 349. Provide a credit for deleted work. ASI:107 __ASI_NO 0107. _ 00001 NEW Reference: Full Tenant Improvement with MEP's 6/5/2008 Sheet a2.22T: Per the owners request revise the location of the wall between Storage 244 and Conference 245 and add door #243 as shown, per the enclosed sketch SK -1. Door and frame for door #243 is to match door #223, with Hardware Group 21.0 �1 t 1 1 Expedition® Report R_NF 01 1 0 323-4500 BOISE, IDAHO RCE -1875 0 Note Pads r ROCK SOLID QENIMAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 10 of 55 1 Note PadItem No. Status Required Ball In CourtNOtes Opened Closed ASI 108 ASI No. 0108 1 00001 NEW r 1 t 1 7 Ci 11 Reference: Full Tenant Improvement with MEP'S 6/9/2008 TRANSIENT VOLTAGE SURGE SUPPRESSION Fumish and install Transient Voltage Surge Suppression (TVSS) Devices at switchboards MSBH, MSBL, and ESB. TVSS devices shall be in a separate enclosure (not integral to switchboard) and shall be installed as near as possible to the switchboard. TVSS shall have the following specifications: 1. Furnish with disconnecting means for maintenance. Connect to circuit breaker in respective switchboard as required by Code. 2. Surge Current Per Phase: Main Switchboards - 250 KA, Distribution Switchboards: -120 KA. 3. LED Status indicator per phase. 4. Surge counter. 5. Audible indication of failure. 6. Provide normally open/normally closed contacts (5A/125 VAC) for remote monitoring/annundation. TVSS shall be of the same manufacturer as the respective switchboard. ASI 100 : AS1 No. 0109 — -- — 00001 NEW Reference: Full Tenant Improvement with MEP's 6/11/2008 Sheet A6.12T: Elevation El -Teller Counter #151: Delete the (2) middle section of the upper counter top dividers as shown on the enclosed sketch SK -1. Expedition® Report R_NF _01 -4Z -Vi -OW 01 ilote Pads Improvements: 1 Sheet L1.20: Add concrete sidewalk and stair at the north stair tower exit door and the fire riser room door as shown on enclosed sketches 1-1.20-A and 1-1.20-13. Construct stair and handrail per detail #2 sheet 1-1.62. Expedition® Report R_NP_01 323-4500 w BOISE, IDAHO RCE -118775 m ROCK SOLID GENIMA,L COWM ACMRS 1097 N. ROSARIO STREET - MERIDIAN, ID 83642 PHONE: (208) 323-4500 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 12 of 55 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI_110 _AS1. No. 0110.. : . 1 00001 NEW Reference: Full Tenant Improvement with MEP's 7/14/2008 Sheet M4.11: Revise the mechanical work as follows: the Exhaust Fan EF -2, 48"x48" louver will be ducted outside on the north wall towards the east parapet. The discharge will terminate 8'-0" from the east parapet. Contractor to provide 30 degree angled discharge with a 1"xl" mesh bird screen. The duct size shall be 48"x16". Connect to 48"x48" louver with the 48"x16" duct. Duct shall be mounted on wall with the narrow side out from the wall. Drop duct down low enough to not be revealed above the parapet. The sewer vent located to the south of the louver shall be connected to and offset to the north wall and routed on the wall below the exhaust duct noted above. The vent shall terminate at the end on the exhaust duct in a vertical position per code. This work shall oc cure after the penthouse sideing has been installed. Attachments to the siding shall be make weather tight. ASI -111_ __ASI`No.011__ 00001 NEW Reference: Community Plaza and Site 6/20/2008 Improvements: 1 Sheet L1.20: Add concrete sidewalk and stair at the north stair tower exit door and the fire riser room door as shown on enclosed sketches 1-1.20-A and 1-1.20-13. Construct stair and handrail per detail #2 sheet 1-1.62. Expedition® Report R_NP_01 t 1 1 1 1 1 i 1 1 1 1ExpedifionP Sheet C1.1A 1.Tree well at approximately 10+70 on Broadway has been relocated to allow a 10'-0" separation from the 1,500 gallon sand and grease trap. 2.Curb return driveway approach at the Broadway parking area has been revised to be constructed with a curb return driveway with 4 foot valley gutter per SD -708 and SD -807 without deceleration lane). Construct the approach using a minimum 15 -foot curb radius. Construct pedestrian ramps per SD -712C at the curb return approach. Provide matching elevations for the curb return driveway. 3.Parking striping plan along Broadway has been added. 4.Pedestrian ramp at Broadway crossing has been shifted to the west to align with the pedestrian ramp on the north side of Broadway. Sheet C1.2A 1.5.5' dimension between back of curb and paver retainer curb has been added along Meridian Road. 2.Revision to south parking lot has been added per ASI #89. Sheet C1.3A 1.Sheet C1.3A has been added for alley improvements. Sheet C2. 1A 1.Notes have been changed to note that all pit run shall be 6 -inch minus. Report R_NP_01 �'� • Note Pads ETR Z323-4500 IDAHO 1 -1875 m SOLID CIEM41 LAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 13 of 55 Note PadItem No. Status Required Sill In CourtNotes Opened Closed AS1. 12 ASY_No. 0112 00001 NEW Reference: Community Plaza and Site 6/16/2008 Improvements: Incorporate the following revisions to the civil drawings. These revisions are in response to ACHD Comments: t 1 1 1 1 1 i 1 1 1 1ExpedifionP Sheet C1.1A 1.Tree well at approximately 10+70 on Broadway has been relocated to allow a 10'-0" separation from the 1,500 gallon sand and grease trap. 2.Curb return driveway approach at the Broadway parking area has been revised to be constructed with a curb return driveway with 4 foot valley gutter per SD -708 and SD -807 without deceleration lane). Construct the approach using a minimum 15 -foot curb radius. Construct pedestrian ramps per SD -712C at the curb return approach. Provide matching elevations for the curb return driveway. 3.Parking striping plan along Broadway has been added. 4.Pedestrian ramp at Broadway crossing has been shifted to the west to align with the pedestrian ramp on the north side of Broadway. Sheet C1.2A 1.5.5' dimension between back of curb and paver retainer curb has been added along Meridian Road. 2.Revision to south parking lot has been added per ASI #89. Sheet C1.3A 1.Sheet C1.3A has been added for alley improvements. Sheet C2. 1A 1.Notes have been changed to note that all pit run shall be 6 -inch minus. Report R_NP_01 -�Note Pads111117 R 323-4500 BOISE, IDAHO RCE -1875 RaCK SOUR GENERAL CONTRACTORS 1097 N. ROSARIO STREET 0 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0676 Page: 14 of 65 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 2.Note for Type P surface repair has been revised to add reference to ISPWC standard for street repairs per SD -301, SD -303 and SD -806 (minimum cross -slope). Asphalt cut lines shall be a minimum of 2 feet for the pavement match including driveway approaches and utility cut street repairs on Broadway. Sheet C2.2A 'i Add this sheet to the drawing set. ASI X13: ASI No. 0113 - ---- 1 00001 NEW 1 1 1 Reference: Full Tenant Improvement with MEP'S 6/18/2008 Sheet A6.7T - Elevation B5 — Casework #346: Per the Owners request revise the base cabinets to provide space for an under counter refrigerator, per the enclosed sketch SK -1. Sheet E2.32P: Executive Conference Room #346: Provide power at the owner requested under counter refrigerator, extend power from the left hand above counter outlet. ASI.114_ . ASI A6.0114 - -- -- -- ----- 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/23/2008 Wireless Internet: Per the Owners request fumish all labor, material and equipment necessary to install CAT 5E cable, terminated at service boxes located above ceiling at location shown on the enclosed sketch SK -1 and connect to patch panel in the nearest Tele/Comm room. ASI 115. ASI No. 0115 00001 NEW Reference: Full Tenant Improvement with MEP's 7/1/2008 Sheet A2.21T: At Unassaigned Space #223, provide all labor, material and equipment necessary to install 7/8" hat channels and 5/8" type gypsum board at the area of exposed CMU wall along Gridline #3. Expedition® Report RNP 01 1 1 1 0 323-4500 BOISE, IDAHO RCE -1875 0 Note Pads r ROCS SOLID `l G ENyB.Tt Ar_ CONTRACTORS 1097 N ROSARIO STREET * MERIDIAN, ID 83642 * PHONE: (208) 32314500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 15 of 65 Note PadItem No. Status Required Ball In CourtNotes opened Closed ASI :116 __ASI' No. 0116 00001 NEW Reference: Cold Shell and Core Packeage 7/14/2008 ASI..117.: ASI 4Io. a l _._._i. Sheet A1.0: Revise the emergency generator as follows: 1. Use remote fuel tank.and reduce capacity. 2. Use remote muffler and pipe exhaust to muffler as required. 3. Saw can and opening in the wall of the generator enclosure and provide a lower in the opening, adjacent to and matching the size of the radiator of the generator. 00001 NEW Reference: Full Tenant Improvements with MEP' 7/1/2008 Carpet Installation Clarification: CPTI should be installed in the following Corridors/Lobbies: 007, 008, 015, 204, 205, 222, 237, 246, 262, 304, 305, 308, 316, 317, 8337 as an Ashler pattern with the stripes running perpendicular to the main corridor walls. Please see attached Sketches SK -1. SK -2 and SK -3 for clarification. CP1T1: Quarter tum at all other scheduled locations, see Room Finish Schedule-A2.6T. CPT2: Quarter tum at all scheduled locations, see Florr Finish Plans, A2.211F, A2.22TF, & A2.31TF for layout. 1� IExpeditione Report R_NP_01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 f ROCS SOLID 7 GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 16 of 55 'Note PadItem No. Situs Required Ball In CourtNotes Opened Closed ASI 118AS1 No. 0118 1 00001 NEW 1 1 Reference: Community Plaza and Site . 7/8/2008 Improvements RE: Sheet SE1.00 Light Fixture P1 Location, C1.1 and C1.2A (ASI 112) Street light fixture type P1 along MEridian Road shall be located in the decorative brick paver strip as sown on sheets C1.1A and C1.2A as part of ASI 112 in lieu of the 5.5 foot landscape strip shown on sheet SE1.00. Aslo note Dation of southern most P1 light fixture shall also be installed as shown on sheet C1.2A. The face of the concrete foundation for the light fixtures shall be located 24" from the inside edge (edge adjacent to pavers) of the 6" concrete brick paver retainer strip. The face of the concrete foundation for the light fixtures Dated along Broadway shall be located 24" from the back of the 6 curb in lieu of front face of the curb. Refer to detail 4/SE1.03 ASI.119 _ ASI No. 011 --- ' 00001 NEW 1 1 1 1 1 Reference: Full Tenant Improvements with MEP' 7/16/2008 RE: Building Access System Card Readers Per the City of Meridians request, revise the proximity card readers from teh HID I -class to the XceedID Multi -technology. Revise the smart cards from the HID 2k to the XceedIID 10k. See attached Change Order #1. from Apex dated June 27, 2008. IYF!Note Pads 1 323-4500 BOISE, IDAHO RCE -1875 Im o(X SQrm GENS AT. CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 'Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 17 of 55 'Note PadItem No. Status RequiredBall In CourtNotes Opened Closed ASI120 . ASI No. 0120 1 00001 NEIN ASI 121,,.,�ASI No, 0121 ' 00001 NEW 1 1 Reference: Full Tenant Improvement with MEP's 7/16/2008 Seet A2.311TF: Per the City of Meridians request, do not install the millwork in Open Office 309, shown by elevation C5/A6.7T. Contractor is to store this millwork on site for possible future installation; location to be coordinated with owner. Reference: Fill Tenant Improvement with MEPs 7/24/2008 Mechanical HVAC Piping and Control Modifications: It was brought to our attention by the Hydro Therm Boiler Representative that the boilers require a minimum flow rate of approximately 22 GMP per boiler. The current piping installation of the boilers is per the Heating Hydronic Piping Schematic - E-3, Sheet M6.2. The boilers are piped in a parallel configuration. The boiliers as piped will require a total minimum flow rate of 88 GPM. The following system modifications shall be made: Contractor shall provide and install a'3" by-pass between the HS & HR piping as shown on Sketch SK -33, Reference Schematic E-3, Sheet M6.2. Install a 2" Belimo 8252-ARX24-MFT modulation control valve in the new 3" by-pass. Valve provided by Columbia Hydronics. Modify control sequence as follows: The existing system pressure control shall modulate the VFD on loop circulation pumps to a minimum flow of 100 GPM, as system pressure builds on further rise in system pressure and modulate the new by-pass valve open to maintain a minimum flow of 100 GPM to boilers. Attached: Sketch SK -33 IExpedition® Report R_NF _01 LJ 1 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Proiect No: 06-0676 Page: 18 of 55 Note Paditem No. Status Required Ball In CourtNotes Opened Closed AS1_122 _ASI No. 0122_ 00001 NEW ASI123_ _ASI No. 0123___ Reference: Full Tenant Improvement with MEP's 7/23/2008 Sheets SE1.00, E2.22P, E3.01, E3.04, E3.05: Per the City of Meridians request, provide additional site power and outlets in Employee Break #252 per the enclosed sketch sheets: SK-SE1.00-2A, SK-SE1.00-2B, SK-E2.22P-1, SK -E3.01-2, SK -E3.04 -3A, SK -E3.04 -3B, and SK -E3.05-3. 00001 NEW Reference: 100% FFE Package 7/29/2008 Sheets A2.10, A2.20 and A2.30: ' Owner provided furniture layout is to be per enclosed sheets Attachments Sheets A2.10, A2,20 and A2.30 ASI 124 _ .:ASI _No. 012 1 00001 NEW 1 1 1 1 1 Reference: Community Plaza and Site 7/29/2008 Improvements Sheet C1.2AR: Per the City of Meridians request, provide all material and labor needed to provide a rolled curb and a 10' x 24' x 4" thick concrete slab on grade for motorcycle parking as shown in the enclosed sketch SK -1. Attachment: Sketch SK -1 ' Expedition® Report R NF_01 t 1 1 1 I 1 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 32314500 • FAX: (208) 32311507 Project Name: Meridian City Hail Date: 9/2/2008 Project No: 06-0676 Page: 19 of 65 Note PadItem No. Status Rewired Ball In CourtNotes Opened Closed ASI 125_ 'ASI:Nd. 0125 00001 NEW ASI_126 . __ASI No, 0.26. Reference: Community Plaza and Site Improvements Sheet 1-1/30: Per the City of Meridians request, provide all material and labor needed to relocate the City provided clock, extend the conduit and add additional unit pavers as shown on the enclosed sketch SK -1. The area of new unit pavers is to be an extention of the radius currently shown at teh East of the radius sidewalk. Attachments: Sketch SK -1 7/29/2008 00001 NEW Reference: Full Tenant Improvement with MEPs 8/5/2008 Sheet A6.7T: Per City of Meridians request, relocate the dishwasher shown at Open Office #145, to Break Room #340. Infill the existing opening at Open Office #145 with abase cabinet to match the adjacent cabinets. Revise the layout of the millwork at Break Room #340 per enclosed sketch SK -1. Note: All millwork that was inteded to be installed in this space is to be reused, with new milwork as needed. Extend plumbing and electrical as needed to the relocated fixtures and appliances. Attachments: Sketch SK -1, SK -2, and SK -3 E)WditionP Report R_NF 01 0 323-4500 BOISE, IDAHO RCE -1875 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 32314500 • FAX: (20$) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0675 Page: 20 of 55 'Note PacRtem No. Status Required Ball In CourtNotes Opened Closed AS1127 ASI . No. 0127 ' 00001 NEW ' Reference: Full Tenant Improvements with MEP' 7/30/2008 Reference: Full Tenant Improvements with MEP' 7/31/2008 Sheet E2.40: Per the City of Meridians request, at the following locations, furnish and install (1) ' 2" EC stubbed through roof into accessible painting at the following spaces per the ceitling space below for future wireless equipment. Conduit stub through roof shall be booted and sealed per roofing manufacturer ' standard details: The locations are as follows: ' 1. On lower roof at northeast comer, 5' from exterior parapet walls. Reference: Full Tenant Improvements with MEP' 7/31/2008 2. On lower roof at southeast corner, 5' from exterior parapet walls. 3. On upper roof at the northeast comer, 5' painting at the following spaces per the from exterior parapet walls. 4. On upper roof at the southeast comer, 5' exterior parapet walls, 'from ASI 128 AS�t No, 0128; :> ' 00001 NEW Reference: Full Tenant Improvements with MEP' 7/31/2008 Sheets A6.10T and A6.11T: Revise the interior painting at the following spaces per the ' enclosed sketches: Mayors Reception 354, Lobby 304 and Gallery 316. 00002 NEW _ Sheets A6.1(T and A6.11T: REvise the interior 8/12/2008 painting aat the following spaces per enclosed. sketches: Mayors Reception 354, Lobby 304, and Galley 316. Per conversation with Brent 8-11-08 ASI 129 . ASI No129 ' 00001 NEW Reference: Full Tenant Improvements with MEP' 8/5/2008 Sheet E2.11L: 1. All luminaries in room 133 shall be raised to 18" Flow ceiling in lieu of 24" per plans. 2. PF3X at north end of room shall be controlled from a new separate dimmer switch. Install ' dimmer switch adjacent to dimmer switch for remainder of luminaries on teh east wall. Expedition® Report R NF _01 1 1 1 1 1 1 1 1 0 323-4500 BOISE, IDAHO. RCE -1875 0 Note Pads 1097 N ROSARIO STREET 0 MERIDIAN, ID 83642 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 9/2/2008 Project No: 06-0676 Page: 21 of 66 Note Pad tem No. Status RequiI3,a11 In CourtNotes Opened Closed AT'13flµ ASI No. 013 00001 NEW E2/teller counter #151: Per the City of 8/6/2008 Meridian's request provide all laor and materials to raise to center desks 81/2", see enclosed sketch SK -1 ASI 131 ASI No.0131:.. -- - - - -- - - 00001 NEW Reference: Cold Shell and Core Package 8/14/2008 Sheets A1.0 and A1.1 Provide the following stucco colors at the screen wall/trash enclosure: 1. Beige to match the stone at the top of wall cap 2. Red to match the brick adjacent brick band at the exterior exposed wall 3. Grey to match the exposed foundation at the lower portion of the exposed wall and all of the interior wap surfaces to the bottom of the cap. ASL 132- . ASI: No. 0132_..�_..�_��.. 00001 NEW Sheet A2.6T: Revise the floor finish at Janitor 8/14/2008 #025, to be painted epoxy with 4" rubber base ASI 133. ASI No. 133: ' 00001 NEW Reference: Community Plaza Site Improvements 8/21/2008 Sheet C1. IA: Provide a plate at the sidewalk for the roof drain lines at gridline 6 and 7 per enclosed sketches SK -1 and SK -2 ASI 134,__ASI.No.134: 00001 _ NEW Per the city of Meridian's request, provide all 8/29/2008 __ w material and labor to install card reader and remotely operated buzzer for door #349. Buzzer is to be located in the receptions desk, ' coordinate location with furniture and owner ASI ._13S_^ ASI No. ©133 00001 NEW Per the city of Meridian's request, provide all 8/29/2008 materials and loabot to relocate the Sapphire extinguisher tank from the original designed location to the southwest corner of the server room 311, per attached sketch SK -1 E.pefton® Report P nNP 01 41equests for Information Log l�2201AM1' i _- __ + BOISE,• I. I t ROCS, SOLID `1 GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: Page: 9/2/2008 7 of 8 TypeTo From NumberTitle Status Date Approved Responded Required RFI CITYMER PETRA 00001 CLO 5/14/2007 5/21/2007 5/21/2007 5/21/2007 RFI LOMARC PEW 00002 Project Director CLO 3/12/2007 3/19/2007 3/19/2007 - 3/19/2007 RFI PETRA 00003 Water / Sewer for Plan CLO' 4/18/2007 4/18/2007 4/18/2007 4/25/2007 RFI _LOMARC - LOMARC PETRA 00004 Change Detail Q - S 5.2 CLO 4/20/2007 5/3/2007 5/3/2007 4/27/2007 RFI PETRA 00005 Base Plate Change CLO 4/30/2007 5/3/2007--5/3/2007— 5/7/2007 RFI „LOMARC LOMARC PETRA 00006 Embed Plate P-1, P-2 CLO 4/30/2007 5/3/2007 5/3/2007— 5/7/2007 RFI LOMARC PETRA 00007 Rule Steel RFI No 2 CLO 5/1/2007 6/13/2007 6/13/2007 5/8/2007 RFI LOMARC PETRA 00008 Rule Steel RFI No 3 CLO 5/1/2007 5/21/2007 5/21/2007 5/8/2007 RFI LOMARC PETRA 00009 Wall & Footing height. CLO 5/8/2007 6/26/2007 6/26/2007 5/15/2007 RFI LOMARC PETRA 00010 Foundation Drain at Basement CLO .5/16/2007 6/26/2007 6/26/2007 5/23/2007 RFI LOMARC PETRA 00011 ASI Requests -Elevations and Details CLO 5/16/2007 6/26/2007 6/26/2007 5/25/2007 tRFI �LOMARC --PETRA 00012 Rule Steel RFI No. 4 CLO 5/24/2007 6/26/2007 6/26/2007 5/31/2007 RFI LOMARC PETRA 00013 Rule Steel RFI No. 5 CLO 5/30/2007 6/26/2007 6/26/2007 6/6/2007 -RFI - RFI LOMARC LOMARC PETRA PETRA 00014 00015 Rule Steel RFI No. 6 Top steel elevation@Detail(RS-7) CLO CLO 5/30/2007 6/11/2007 6/5/2007 6/12/2007 6/5/2007 6/12/2007 6/6/2007 — 6/18/2007 RFI RFI LOMARC LOMARC PETRA PETRA 00016 00017 Beam Verification (RS -8) Domestic Water Source CLO CLO 6/14/2007 6/18/2007 6/26/2007 6/20/2007 6/26/2007 6/20/2007 6/21/2007 6/20/2007 RFI LOMARC PETRA 00018 Wall Fix at Grid "D" CLO 7/5/2007 7/3/2007 7/3/2007 --- 7/12/2007 - RFI LOMARC - PEW 00019 Arched Chord Joist Connection RS -9 CLO — 7/5/2007 7/6/2007 7/6/2007 7/12/2007 RFI LOMARC PETRA 00020 Foundation Drain Colection Manhole CLO 7/11/2007 7/5/2007 7/5/2007 7/18/2007 RFI LOMARC PETRA 00021 Back Filling Basement Walls CLO 7/19/2007 7/19/2007 7/19/2007 7/26/2007 RFI . LOMARC PETRA 00022 Sewer Modification Request CLO 7/23/2007 8/1/2007 8/1/2007 7/30/2007 RFI LOMARC PETRA 00023 Masonry Mortar Color Clarification CLO 7/25/2007 7/27/2007 7/27/2007 8/1/2007 RFI LOMARC PETRA 00024 Steel Lintel at Stair Tower Header CLO 7/31/2007 8/2/2007 ` 8/2/2007 8/7/2007 ^8/7/2007 RFI LOMARC PETRA 00025 AC Bolt Correction CLO 7/31/2007 8/2/2007 8/2/2007 RFI LOMARC PETRA 00026 Moment Frame Shear Tab Weld CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI RFI LOMARC LOMARC PETRA PETRA 00027 00028 Sewage Ejector Tank 4th Floor Stair Assembly CLO CLO 8/6/2007 8/8/2007 9/3/2007 8/14/2007 9/3/2007 8/14/2007 8/13/2007 8/15/2007 RFI RFI LOMARC LOMARC PETRA PETRA 00029 00030 Wall at Grid H - 4, 9 Water to fixture P-18 CLO CLO 8/24/2007 8/29/2007 9/18/2007 9/5/2007 9/18/2007 9/5/2007 8/31/2007 9/5/2007 Expeditions Report R_RC_01_RFI ts rm ti eques for Info a on Log 111161, IVI 3234500 BOISE, IDAHO RCE -1875 f ROCK SOUR tl GENERAIL CONTRACTORS 1097 N. ROSARIO STREET 0 MERIDIAN, ID 83642 • PHONE: (208)323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 91212008 Project No: 06-0676 Page: 2 of 8 TypeTo From Numberritle Status Date Approved Responded Required RFI ..... . . LOMARC . . . ....... PETRA . ..... 00031 Vent for Ejector Pump CLO 8/29/2007 9/6/2007 ....... 9/6/2007 9/5/2007 RFI LOMARC PETRA 00032 Basement Toilet Rooms CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00033 Floor Sink Near Grid 5-F CLO 8/29/2007 -9/6/2007 9/6/2007 9/5/2007 -RFI LOMARC PETRA 00034 Sink Near Grid 10-E CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC ...... . ...... . ... .... PETRA 00035 Sink Near Grid 10-B CLO 8/29/2007 9/4/2007 9/4/2007 9/5/2007 RFI LOMARC PETRA 00036 Plumbing Drawing for 4th Floor CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC . . . PETRA ....... 00037 Switch Board MDS Feeders CLO 9/5/2007 9/10/2007 9/10/2007 9/12/2007 RFI LOMARC PETRA 00038 VAV at Room 134 CLO 9/11/2007 9/14/2007 9/14/2007 9/18/2007 RFI LOMARC PETRA 00039 Interconnection of Fire Stand Pipes CLO 9/11/2007 9/11/2007 9/11/2007 9/18/2007 RFI LOMARC PETRA 00040 RWD 10-D CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00041 Misc. Plumbing Questions P2.12 CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00042 Shear Tab Correction CLO 9/18/2007 9/26/2007 9/26/2007 9/25/2007 RFI LOMARC PETRA 00043 Radius SOG at Zed Floor CLO 9/24/2007 10/9/2007 10/9/2007 10/1/2007 RFI ........... LOMARC PETRA 00044 Smoke Dampers CLO 9/27/2007 9/28/2007 9/28/2007 10/4/2007 RFI LOMARC PETRA 00045 Operable Wall Partition-Submittial CLO 9/27/2007 11/14/2007 11/14/2007 10/4/2007 RFI LOMARC PETRA 00046 HWS & HWS At Basement CLO 1012/2007 10/2/2007 10/2/2007 10/9/2007 RFI LOMARC PETRA 00047 W8X10 at North Cold Air Return CLO 10/2/2007 10/5/2007 10/5/2007 10/9/2007 RFI LOMARC . . . . . ........ PETRA . . ..... - 00048 Clean Agent Releasing Panel CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00049 Pre -Action Sequence of Operations CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA. 00050 Elevator Shaft Fire Alarm Question CLO 10/4/2007 10/16/2007 10/16/2007 10/11/2007 RFI LOMARC PEW 00051 Beam Web to Column Flange Weld CLO 10/4/2007 10/5/2007 10/5/2007 10/11/2007 RFI LOMARC PETRA 00052 Electrcal Drawings TI and Plaza CLO 10/18/2007 10/25/2007 10/25/2007 10/25/2007 RFI LOMARC PETRA 00053 Sprinkler Pipe Hangers CLO 10/22/2007 10/29/2007 .10/29/2007 10/29/2007 RFI LOMARC PETRA 00054 Fire Suppression How Meter CLO 10/22/2007 10/25/2007 10/25/2007 10/29/2007 RFI LOMARC PETRA 00055 RDL & OFL CLO 10/29/2007 11/1/2007 11/1/2007 11/5/2007 RFI LOMARC PETRA 00056 ASI 32 Ceiling Tile Clarification CLO 10/30/2007 10/30/2006 10/30/2006 11/6/2007 RFI LOMARC PETRA 00057 Entry Vestibule Fire Suppression CLO 10/31/2007 11/7/2007 11/7/2007 11/7/2007 RFI LOMARC PETRA 00058 Fire Riser Room Issues CLO 10/31/2007 11/6/2007 11/6/2007 11/7/2007 RFI LOMARC PETRA 00059 Supply & Return 1 -Hr Rated Assembly CLO 11/2/2007 11/14/2007 11/14/2007 11/9/2007 RFI LOMARC PETRA 00060 Under Floor Conflicts CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 ExpeditiorA Report R—Ftc�-OILRFI BOISE, IDAHO 1111ill RCE -1875 r RQKX S_ ou C41ZNMPM AT - 41`44MMIM A 40equests for Information Log 1097 N. ROSARIO STREET e MERIDIAN, ID 83642 9 PHONE: (208) 323-4500 9 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 912/2008 Project No: 06-0675 Page: 3 of 8 Type To From NumberrMe Status Date Approved Responded Required RFI LOMARC PETRA 00061 Access to Fire Smoke Dampers CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 RFI LOMARC PETRA 00062 Data Drops CLO 11/9/2007 11/20/2007 11/20/2007 11/16/2007 RFI LOMARC PETRA 00063 Electrical through Concrete Wall CLO 11/27/2007 12/3/2007 12/3/2007 12/4/2007 RFI ... . ....... LOMARC PETRA 00064 3ed Floor Sink at Grid 5/E CLO 11/27/2007 11/27/2007 11/27/2007 12/4/2007 RFI . . ....... LOMARC ..... . ... PETRA 00065 Diminution Verification CLO 11/28/2007 11/29/2007 11/29/2007 12/5/2007 RFI .... . . . . . LOMARC ....... . PETRA 00066 Fire Alarm Questions CLO 12/4/2007 12/14/2007 12/14/2007 12/11/2007 RFI LOMARC PETRA 0006.7 Security Camera Height CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00068 Ceiling at Rm 111, 112. CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00069 Zed Floor Duct Conflicts CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00070 Return Duct at RM 142 CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00071 Gas Meter / Condensing Units CLO 12/14/2007 12/17/2007 12/17/2007 12/21/2007 RFI LOMARC PETRA 00072 Lower Entry Canopy Attachment CLO 12/18/2007 12/18/2007 12/18/2007 12/25/2007 RFI LOMARC PETRA 00073 Sun Screen Top Attachment CLO 12/21/2007 1/4/2008 1/4/2008 12/28/2007 RFI LOMARC PETRA 00074 Exterior Wall Types CLO 12/26/2007 1/4/2008 1/4/2008 1/2/2008 RFI LOMARC PETRA 00075 Fire AlarmQuestionsCLO 1/4/2008 1/15/2008 1/15/2008 1/11/2008 RFI LOMARC PETRA 00076 Brick Type A2 CLO 1/4/2008 1/4/2008 1/4/2008 1/11/2008 RFI RFI LOMARC LOMARC PETRA PETRA 00077 00078 Test Switches for In -Duct Detectors Building Phone System CLO CLO 1/11/2008 1/14/2008 1/14/2008 1/14/2008 1/14/2008 1/14/2008 1/18/2008 1/21/2008 RFI LOMARC PETRA 00079 Under Floor Duct Insulation CLO 1/14/2008 1/15/2008 1/15/2008 1/21/2008 RFI LOMARC PETRA 00080 Filters @ VAV & Fan Coils CLO 1116/2008 1/22/2008 1/22/2008 1/23/2008 RFI LOMARC PETRA 00081 Column to Moment at Grid 4-E CLO 1/17/2008 1/18/2008 1/18/2008 1/24/2008 RFI LOMARC PETRA 00082 Johnsonite 6" Recess, Color #47 CLO 1/21/2008. 1/21/2008 1/21/2008 1/28/2008 RFI LOMARC PETRA 00083 Interface Cable for York System CLO 1/21/2008 1/22/2008 1/22/2008 1/28/2008 RFI LOMARC PETRA 00084 Framing Dimensions on First Floor CLO 1/23/2008 1/24/2008 1/24/2008 1/30/2008 RFI LOMARC PETRA 00085 Exterior Light @ gridiiine'J CLO 1/24/2008 1/24/2008 1/24/2008 1/31/2008 RFI LOMARC PETRA 00086 Water Supply to Refrigerators CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00087 Fan Coil Unit - Verity Model Type CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00088 Steel Question @ Parapet Wall CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI RFI LOMARC . .. . ...... LOMARC PETRA PETRA 00089 00090 Beam Pocket @ NW Stair Tower. Power to Clock and Hood Lights CLO CLO 2/1/2008 2/5/2008 2/4/2008 2/6/2008 2/4/2008 2/6/2008 2/8/2008 2/12/2008 Expeditiono Report R_RC�_01—RF1 equests for Information Log 323-4500 BOISE, IDAHO RCE -1875 OCR SOLID GEMqERA%L CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 32314507 Project Name: Project No: Meridian City Hall 06-0676 Date: Page: 9/2/2008 4 of 8 TypeTo From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00091 Power Shut Down at RM 013, 014, CLO 2/5/2008 2/5/2008 2/5/2008 2/12/2008 RFI— LOMARC PETRA 00092 Parking Lot Profile @ Fiber CLO 2/8/2008 2/13/2008 2/13/2008 2/15/2008 RFI LOMARC PETRA 00093 Stair Tower Brick Relief Angle CLO 2/12/2008 2/13/2008 2/13/2008 2/19/2008 RFI LOMARC PETRA 00094 Chiller Support Structure CLO 2/13/2008 2/18/2008 2/18/2008 2/20/2008 — RFI PETRA _ PETRA 00095 Data between Sever & RM 303 CLO 2/15/2008 2/18/2008 2/18/2008 2/22/2008 RFI LOMARC PETRA 00096 Window Head Drip Flashing CLO 2/26/2008 2/26/2008 2/26/2008 3/4/2008 RFI LOMARC . PETRA 00097 Time Warmer Entrance CLO 2/26/2008 3/11/2008 3/11/2008 3/4/2008 RFI LOMARC PETRA 00098 Duct Sizes at Basement Toilet Rm. CLO 3/3/2008 3/6/2008 3/6/2008 3/10/2008 RFI LOMARC PETRA 00099 Fire Alarm Questiions From Simplex CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC— PETRA 00100 Grounding of Access Floor CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARCPETRA 00101 EF -1 @ Penthouse CLO 3/10/2008 3/11/2008 3/11/2008 3/17/2008 `RFI LOMARC PETRA 00102 Tele / Com Riser Driagram CLO 3/13/2008 3/17/2008 3/17/2008 3/20/2008 RFI LOMARC �PETRA 00103 Water Feature One Line Diagram CLO 3/13/2008 3/19/2008 3/19/2008 3/20/2008 RFI LOMARC PETRA 00104 Soffit at Entry Lobby. CLO 3/31/2008 4/1/2008 4/1/2008 4/7/2008 RFI LOMARC PETRA 00105 Mail Room Fume Hood CLO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 RFI LOMARC _ PETRA 00106 Fre Riser Room 130 CLO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 RFI LOMARC PETRA _ 00107 Access to FT -9 CLO 4/8/2008 4/15/2008 4/15/2008 4/15/2008 ' RFI LOMARC— PETRA 00108 Screen Wall for AHU's CLO 4/9/2008 4/9/2008 4/9/2008 4/16/2008 _ RFIT LOMARC— PETRA 00109 Electrical / Mechanical RM Door CLO 4/9/2008 4/9/2008 4/9/2008 4/16/2008 RFI ^LOMARC PETRA 00110 Water Feature Questions CLO 4/11/2008 4/17/2008 4/17/2008 4/18/2008 RFI LOMARC PETRA 00111 Section 13000 Questions CLO 4/28/2008 5/7/2008 5/7/2008 5/5/2008 RFI LOMARC PETRA 00112 Loading dock ramp handrail CLO 4/28/2008 4/28/2008 4/28/2008 5/5/2008 RFI LOMARC — PETRA 00113 Boiler Flues CLO 4/29/2008 4/29/2008 4/29/2008 5/6/2008 RFI LOMARC PETRA 00114 Cabinet Keying Schedule CLO 4/30/2008 4/30/2008 4/30/2008 5/7/2008 RFI LOMARC PETRA 00115 Cabinet Keying Schedule #2 CLO 5/1/2008 5/2/2008 5/2/2008 5/8/2008 RFI LOMARC _ PETRA 00116 Owner provided cubicles CLO 5/5/2008 5/12/2008 5/12/2008 5/12/2008 RFI LOMARC PETRA 00117 Cable One Building Entry Conduit CLO 5/5/2008 5/20/2008 5/20/2008 5/12/2008 RFI LOMARC------ PETRA 00118 Adding wall & door @ room 257 CLO 5/5/2008 5/8/2008 5/8/2008 5/12/2008 RFI LOMARC PETRA 00119 Area Drain 5 Location CLO 5/6/2008 5/8/2008 5/8/2008 _ 5/13/2008 RFI LOMARC PETRA� 00120 _ Door Hardware @ Mayor's Area CLO 5/7/2008 5/9/2008 5/9/2008 5/14/2008 ^_- Expeditions Report R RC_01_RFI I I Ll I f0equests for Information Log 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET 0 MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 9 FAX: (208) 3234507 Project Name: Meridian City Hall Date: 91212008 Project No: 06-0675 Page: 6 of 8 Type To From NumberTMe Status Date Approved Responded Required RFI RF1 LOMARC . . .. . ... . ..... ... . ................ LOMARC PETRA . .. . ...... -1 .... . . ........ ..... PETRA 00121 00122 Exterior Reader Board 2nd Floor Roof Decks CLO CLO 5M2008 5/7/2008 5/12/2008 5/12/2008 5/12/2008 — ------ 5/12/2008 5/14/2008 5/14/2008 RFI LOMARC PETRA 00123 ASI -93 Electrical Requirements CLO 5/7/2008 5/12/2008 5/12/2008 5/14/2008 RFI LOMARC PETRA 00124 Wall Footing @ Transformer CLO 5/8/2008 5/12/2008–..-- 5/12/2008 5/15/2008 RFI . . . ........ . ....... . .............. LOMARC PETRA 00125 Drain Lines CLO 5/8/2008 5/12/2008 5/12/2008 5/15/2008 RFI LOMARC PETRA 00126 Weir Clarificiation Questions CLO 5/13/2008 5/14/2008 5/14/2008 5/20/2008 RFI LOMARC PETRA 00127 Wire Mesh Partitions @ Basement CLO 5/16/2008 5/2012008 5/20/2008 5/23/2008 RFI LOMARC PETRA 00128 Electrical at Loading Dock CLO 5/20/2008 5/22/2008 5/22/2008 5/27/2008 RFI LOMARC PETRA 00129 PreCom.Submithal Question. CLO 5/20/2008 6/13/2008 6/13/2008 5/27/2008 RFI LOMARC PETRA 00130 Water Fall Elevation Confirmation CLO 5/20/2008 5/21/2008 5/21/2008 5/27/2008 RFI LOMARC PETRA 00131 Water Feature Clarifications CLO 5/20/2008 5/21/2008 5/21/2008 5/23/2008 RFI LOMARC PETRA 00132 East Ampitheathre Wall Clarfication CLO 5/20/2008 5/21/2008 5/21/2008 5/23/2008 RFI LOMARC PETRA 00133 Door 310 A CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00134 RFI # 116 Revised CLO -5/2112008 5/22/2008 5/22/2008 5/22/2008 RFI LOMARC PETRA 00135 LEED Air loss testing CLO 5/21/2008 5/29/2008 5/29/2008 5/23/2008 RFI LOMARC PETRA 00136 ASI * 96 Mail Room Cabinets CLO 5/21/2008 6/11/2008 6/11/2008 5/28/2008 RFI LOMARC PETRA 00137 Hollow Metal Frame Construction CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00138 Women's Room HVAC CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 RFI LOMARC PETRA 00139 Sprinkler in Vestibule 100 CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008_ RFI LOMARC PETRA 00140 Accordian door ceiling CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00141 TV & Screens conflict With lights CLO 5/21/2008 5/26/2008 5/26/2008 5/28/2008 ... ...... . .... RFI LOMARC PETRA 00142 Adding soffits for Mechanicals CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00143 HVAC Basement Electrical Room CLO 5/21/20*08 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00144 Building Maintenance Room Heater CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 RFI LOMARC PETRA 00145 Room 109 Ceiling HVAC CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 RFI LOMARC PETRA 00146 Curtain Wall Head Anchoring CLO 5/22/2008 5/22/2008 5/22/2008 5/29/2008 RFI LOMARC PETRA 00147 Relocate VAV # 215 CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 RFI LOMARC PETRA 00148 Columns H-3 & H-10 CLO 5/22/2008 -5/23/2008 5/23/2008 5/29/2008 RFI RFI LOMARC . . ....... LOMARC . PETRA PETRA 00149 00150 Can Ughts in Executive Conference Counter top Clarifications CLO CLO 5/22/2008 5/22/2008 5/29/2008 5/23/2008 5/29/2008 5/23/2008 5/29/2008 5/29/2008 Expeditions Report R_RC�_01—RFI 1 7 323-4500 BOISE, IDAHO RCE -1875 4Wequests for Information Log RFI LOMARC PETRA 00162 ROCK SOLD CLO 6/20/2008 6/24/2008 6/24/2008 6/27/2008 RFI LOMARC PETRA GENEF AT • CONTRACTORS Re -Ask RFI 111- A/V Rack location CLO 6/25/2008 7/14/2008 7/14/2008 7/2/2008 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 LOMARC . PETRA Project Name: Meridian City Hall CLO 6/25/2008 6/30/2008 Date: 9/2/2008 Project No: 06-0676 PETRA 00165 Break Room Cabinetry CLO 6/25/2008 Page: 6 of 8 7/2/2008 From NumberTitle Status Date Approved Responded Required 'TypeTo RFI LOMARC PETRA 00151 Interior Paint Color Clarification CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 6/26/2008 RFI LOMARC PETRA 00152 Planting Clarification CLO 5/23/2008 5/29/2008 5/29/2008 5/30/2008 6/27/2008 RFI LOMARC ~ PETRA_ 00153 Floor Box Locations _ CLO 5/27/2008 7/14/2008 _ 7/14/2008^6/3/2008 6/25/2008 6/26/2008 RFI LOMARC PETRA 00154 Elect%Tele/Com room HVAC CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 6/27/2008 6/27/2008 7/4/2008 RFIy Confirmati PETRA 00171 Site Electrical Clarifications CLO 6/27/2008 6/27/2008 RFI LOMARC PETRA 00155 Mayors Office Return Air Plenum CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 6/27/2008 RFI LOMARC PETRA 00156. Council Chamber Return Air CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 7/2/2008 RFI LOMARC PETRA 00157 Site Drainage System CLO 6/3/2008 6/4/2008 6/4/2008 6/4/2008 7/1/2008 RFI LOMARC PETRA 00157R Site Drainage System CLO 6/4/2008 6/5/2008 6/5/2008 6/11/2008 7/2/2008 RFI LOMARC_ PETRA 00158 Fume Hood Submittal / Installation CLO 6/4/2008 7/14/2008 7/14/2008 6/11/2008 7/7/2008 RFI LOMARC PETRA 00159 Signage Wall Footing CLO 6/11/2008 6/17/2008 6/17/2008 6/18/2008 7/16/2008 RFI LOMARC PETRA 00160 Utility Penetrations CLO 6/18/2008 6/20/2008 6/20/2008 6/25/2008 7/16/2008 RFI LOMARC_ PFTRA f1n1 Al FtIaM Canrnra f^I n FJ7n/7nnA F,/7At7nnR fi/7F/7mR F,/77/7nnR RFI LOMARC PETRA 00162 Thermostat locations CLO 6/20/2008 6/24/2008 6/24/2008 6/27/2008 RFI LOMARC PETRA 00163 Re -Ask RFI 111- A/V Rack location CLO 6/25/2008 7/14/2008 7/14/2008 7/2/2008 RFI LOMARC . PETRA 00164 Generator Size/ Screen wall CLO 6/25/2008 6/30/2008 6/30/2008 7/2/2008 TRFI LOMARC PETRA 00165 Break Room Cabinetry CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00166 Ceiling in Bike Storage 009 CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00167 Elevator Center lights @ Directory CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00168 Gallery wall lights @ soffits CLO 6/25/2008 6/27/2008 6/27/2008 7/2/2008 RFI LOMARC �- PETRA 00169 Mono Coating sealing at fire damper CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 . RFI LOMARC PETRA 00170 Amphitheater Footings CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 RFIy LOMARC PETRA 00171 Site Electrical Clarifications CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 RFI LOMARC PETRA 00172 Stream Grade Clarifications CLO 6/27/2008 6/27/2008 6/27/2008 _ 7/4/2008 RFI LOMARC PETRAa! 00173 Piping at Heritage Building CLO 7/1/2008 7/2/2008 7/2/2008 7/8/2008 RFI LOMARC PETRA 00174 Pool Elevation Clarification CLO 7/1/2008 7/1/2008 7/1/2008 7/8/2008 RFI LOMARC _ PETRA 00175 Window Sill/Apron CLO 7/2/2008 7/2/2008 7/2/2008 7/9/2008 RFI LOMARC PETRA 00176 Heritage Building Color Selections CLO 7/7/2008 7/8/2008 7/8/2008 7/14/2008 RFI LOMARC PETRA 00177 Drainage at East Property Line NEW 7/16/2008 7/23/2008 RFI LOMARC _ PETRA _ 00178 P-2 Ligjt Pole Bases at Plaza CLO 7/16/2008 7/16/2008 7/16/2008 7/23/2008 RFI LOMARC PETRA 00179 Mortar color at Heritage building CLO 7/17/2008 7/18/2008 7/18/2008 7/24/2008 �'._�Report ExpeditiorP R RC_Ot_RFI quests for Information Log 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 a FAX: (208) 32314507 0 Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 9/2/2008 7 of 8 TypeTo From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00180 Canal Water Feature Brick Veneer OLD 7/21/2008 7/29/2008 7/29/2008 7/28/2008 RFI LOMARC PETRA 00181 Streamside Water Feature CLO 7/21/2008 7/22/2008 7/22/2008 7/28/2008 RFI LOMARC-- PETRA Fre Riser Room Door Steps/Wall CLO 7/21/2008 7/29/2008 7/29/2008 7/28/2008 RFI LOMARC PETRA `00182 00183 Waterfall feature CLO 7/22/2008 — 7/29/2008 7/29/2008 7/29/2008 RFI LOMARC PETRA 00184 Egress Lighting at Heritage Bldg CLO 7/23/2008 7/24/2008 7/24/2008 7/30/2008 RFI LOMARC PETRA 00185 Exposed Ceiling Colors CLO 7/29/2008 7/29/2008 7/29/2008 8/5/2008 RFI LOMARC - PETRA 00186 Deletion of pre -cast panels CLO 7/29/2008 7/29/2008 7/29/2008 8/5/2008 - RFI ^- LOMARC PETRA 00187 Lanscape Irrigation Boxes CLO 7/29/2008 7/30/2008 7/30/2008 8/5/2008 RFI LOMARC PETRA 00188 Finish Grade of entry features CLO 7/29/2008 7/30/2008 7/30/2008 8/5/2008 RFI LOMARC PETRA 00189 Door Glass Size CLO 7/30/2008 7/31/2008 7/31/2008 8/6/2008 RFI LOMARC PETRA —PETRA 00190 ASI 107 Ughting CLO 8/1/2008 8/8/2008 RFI LOMARC 00191 Dumpster Door Revision CLO 8/4/2008 8/5/2008 8/5/2008 8/11/2008 RFI LOMARC PETRA 00192 Plaza Tower Cavity CLO 8/5/2008 8/5/2008 8/5/2008 8/12/2008 RFI LOMARC PETRA 00193 Plaza Tower Opening CLO 8/5/2008 8/5/2008 8/5/2008 8/12/2008 RFI LOMARC PETRA 00194 Cashier # 153 CLO 8/6/2008 8/7/2008 .8/7/2008 8/13/2008 RFI LOMARC PETRA 00195 Retaining Wall for Canal Feature CLO 8/6/2008 8/13/2008 RFI LOMARC PETRA 00196 . Bollard Circuitry CLO 8/6/2008 8/13/2008 RFI LOMARC PETRA 00198 Entry Pool Penetrations CLO 8/6/2008 8/13/2008 RFI LOMARC PETRA 00199 Door 337 B card reader CLO 8/7/2008 8/14/2008 RFI LOMARC -PETRA 00200 Restroom building roof drains NEW 8/8/2008 8/15/2008 RFI LOMARC PETRA 00201 -- Sprinkler Control Box CLO 8/12/2008 —� 8/19/2008 RFI LOMARC PETRA 00202 FM -200 fire suppression requirement CLO 8/12/2008 8/15/2008 8/15/2008 8/19/2008 RFI LOMARC PETRA 00203 P5 water pump timer CLO 8/12/2008 8/19/2008 RFI LOMARC -PETRA 00204 HVAC in rooms 332, 335 CLO 8/13/2068��- 8/20/2008 RFI LOMARC PETRA 00205 Lobby 111 return air grill CLO 8/14/2008 -- 8/21/2008 RFI LOMARC PETRA 00206 Stairwell gate hinges NEW 8/14/2008 8/21/2008 RFI _LOMARC PETRA - 00207 Copper sheeting in water feature 8/14/2008 8/21/2008 RFI LOMARC PETRA 00208 unused —CLO NEW 8/14/2008 _ _ - 8/21/2008 RFI LOMARC PETRA 00209 Plaza bathroom light/HVAC conflict CLO 8/18/2008 8/25/2008 RFI _..._-..._...._.......__.._..._.._._..__.---.—._.____._ LOMARC PETRA 00210 Door #349 Buzzer to reception desk __......- CLO 8/18/2008 8/25/2008 _ E)peditimn Report R RC_01_RFI I I I 40equests for Information Log akzm—� 323-4500 BOISE, IDAHO RCE -1875 E �1 J J 11 AF Expefton@ Report Fk-RCL01—RF1 1097 N. ROSARIO STREET * MERIDIAN, ID 83642 9 PHONE: (208) 32314500 • FAX: (208) 323-4507 - Project Name: Meridian City Hall Project No: 06-0675 Date: 9/2/2008 Page: 8 of 8 Type'ro From Numberritle Status Date Approved Responded- Required ..,RFI .....-----PETRA --..--LOMARC RFI LOMARC —... PETRA 00211 Timing of planting of annual plants 00212 Drainage area CLO CLO 8/20/2008 8/20/2008 8/27/2008 8/27/2008 RFI LOMARC PETRA 00213 Moving Sapphire tank in IT CLO 8/22/2008 8/29/2008 RFI LOMARC PETRA 00214 More fire extinguishers needed CLO 8/26/2008 9/2/2008 RFI LOMARC --------NEW PETRA 00215 Directive for tree well receptacles — 8/29/2008 9/5/2008 E �1 J J 11 AF Expefton@ Report Fk-RCL01—RF1 D� Q 02810-07 001 Irrigation Valves PELR --A 323-4500 BOISE, IDAHO RCE-1�c8+7��5 ,R, 0(X �7QU GENERAL C014TRAC,"TORS p 4/15/2008 Submittal Log 5/30/2008 DN 02 02815-08 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 APP oProject Name: Meridian City Hall Project No: 06-0676 5/30/2008 5/14/2008 DN 02 02840-01 Date: 9/2/2008 Page: 1 of 6 Plant Specifications Package Submittal Rev. Title Status Revd. Latest Dates _ Sent Return Forward BIC 3/4" Bark Mulch DN 02 02-222 029 StnMral Excavation and Bacfill AAN $/10/2007. 5/11/2007 5/18/2007 5!22/2007 8/14/2008 DN 02 02-222_-01 001 _Drain Rods APP 7/27/2007 7/30/2007 9/6/2007 9f7/2007 _ 4/15/2008 DN 02___- 02-222-02 001 1500 Gal Sand and Grease Intercepto APP 7/27/2007 7/30/2007 9/6/2007 9!7/2007 h �� 5/23/2008 DIV 02 02-222-03 001 Manhole Ring APP 7/27%2007 7/30/2007 9/6/2007 9/7/2007 6/11/2008 _ DN 02 02-222 04 001 Tapping Valves, 6" APP 7/27/2007 7/30/2007 9/6/2007 9f712007 DN 02 DN_ 02 02-222-05 001 Plaza -Piping and Sevver Componenffi AAN 5/5/2008 5/5/2008 5/19/2008 5/22/2008 IV 02 ...... 02-_22_2-06 0_01 Plaza4" Pit Run and 3/4 Proctors AAN 5/5/2008 5/5/2008 5/19/2008 5/22/2008 DN 02� 0_2-760_-01 001 Site Trash Receptacles APP 4/16/2008 4/16/2008 4/30/2008 5/14/2008 DN 02 - _02-760-02 001 Site Bench Seating APP 4/16/2008 4/16/2008 5/14!2008 5/14/2008 D_N_02 ^` �02-760-03 001 Bidc Rados APP 4/16/2008 4!16/2008 4/30/2008 5/14/2008 DN 02 02-760-04 001 Site Furnishings AAN 5!22/2008 6/11/2008 6/16/2008 6/16/2008 DN 02 02-780-01 001 Unit Pavers AAN 6/6/2008 6/9/2008 6/11/2008 6/11/2008 'RFV R2 02810-01 w 001 Double Check Valves APP 4/15/2008 4/15/2008 5/30/2008 5/30/2008 DN 02 02810-02 001 Brass Ball Valves APP 4/15/2008 4/15/2008 5/30/2008 5/30/2008 DN 02 02810-03 001 Brass Gate Valve APP 4/15/2008 4/15/2008 5/30/2008 5/30/2008 DN 02 02810-04 001 ESP -MC Series Controlers APP 4/15/2008 4/15/2008 5/30/2008 5/30/2008 DN 02__ 02810-05 001 Swing Pipe Tubing APP 4/15!2008 4/15/2008 5/30/2008 _ 5/30/2008 DN 02 02810-06 001 Bubbler Heads APP 4/15/2008 4/15/2008 5/30/2008 5/3012008 DN 02 02810-07 001 Irrigation Valves APP 4/15!2008 4/15/2008 5/30/2008 5/30/2008 DN 02 02815-08 001 Sprinklers APP 4/15!2008 4/15/2008 5/30/2008 5/14/2008 DN 02 02840-01 001 Plant Specifications MCNR 4/15/2008 4/15/2008 5/30/2008 5/30/2008 SUNSLAND DN 02 02840-02 001 3/4" Bark Mulch APF 4115/2008, 4/15/2008 5/30/2008 5/30/2008 DN 02 02-840-03 _ 001 Landscape bark DIS 8/14/2008 8/14/2008 8/15/2008 8/15/2008 SUNSLAND DN 02 w 02870-01 001 T Plant Specs REJ 4/15/2008 4/15/2008 4/30/2008 5/14/2008 SUNSLAND DN 02 02_ 880-01 001 Water Feature Collection Tank AAN 4/29/2008 4/29/2008 5/23/2008 6/11/2008 Y 5/8/2008 5/15/2008 001 Plaza -Flange Fitlings,Water Feature AAN 4/29/2008 4/29/2008 5/23!2008 6/11/2008 _ DN 02 02-890-03 001 Pumps, Fittings, and Filters AAN 5/20/2008 5/20/2008 6/11/2008 6/11/2008 DN 02 02-890-04 001 Canal Feature Catch Basins APP 6/18/2008 8/18/2008 8/18/2008 6/18/2008 DN 02 02920-01 001 Turf Grass APP 4/15/2008 4/15/2008 4/30/2008 5/14/2008 D_N 03 _03100 011 Footings and Foundatlons AAN 4/3012007 4/30/2007 5/1/2007 5/1/2007 DN 03 03-100.02_ 002 Concrete Mix Designs AAN 5/8/2007 5/8/2007 5/14/2007 5/18/2007 DN 03 av 03-100-03 001 Concrete Mix Designs APP 5/10/2007 5/11/2007 5/31/2007 5/31/2007 DN 03 03-100-04 001 Concrete W(Designs-PLAZA APP 4/23/2008 4/23/2008 515!2008 5!5!2008 DN 03 T 03 100 06 001 First Floor Deck Rebar Shops AAN 7/24/2007 7/27/2007 8/6/2007 8/8/2007 DN 03 03-100-07 001 Plaza Rebar Shops APP 4/28/2008 4/28/2008 5/712008 5/2/2008 DN 03 _03-100-08 001 Plaza -Historic Building Shops APP 5/2/2008 5/2/2008 5/8/2008 5/15/2008 DN 03 _ 03-100-09 y 001 Plaza-Ampetheater Shops APP 5/7/2008 5/2/2008 5/8/2008 5/15/2008 DN 03 03-100- 0 001 PLAZA Canal Water Feature AAN 5/15/2008 5/15/2008 5/16/2008 5/16/2008 DN 03 03-1003 002 Upper Footings - Rebar Shops AAN 7!9/2007 7/9/2007 7/23/2007 7/23/2007 DN 03 _.. �._._....... 03300-01 _ 001 PVC Waterstop APP 4/30/2007 4/30/2007 5/17/2007 5/17/2007 DN 03 03300-02 001 Vapor Block APP 4/30/2007 413012007 5117/2007 x DN 03 03300-03 001 Concrete Accessories -Epoxy APP 4/30/2007 4/3042007 5/17/2007 _5/17/2007 5/17/2007 �^ DN 03 03300-04 001 Concrete Accessories -Form Oil APP 4/30/2007. 4/30/2007 5/17/2007 5/17/2007 DN 03 03_300-05 __ 001 Concrete CAccessories-Curing Compoun APP 4/30/2007 4/30/2007 5/17/2007 5/17/2007 Expedition® Repoli R_SB 01 i qP Submittal Log .............__323-45 00 001 BOISE, IDAHO PHONE: (208) 323-4500 • RCEw1��875^^ 10CK SOU qP Submittal Log DN 04 04-810-02 001 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX' (208) 323-4507 8/6/2008 8/7/2008 PETRA Project Name: Meridian City Hall Project No: 06-0675 05500-02 005 Structural Steel Shops (Phasel). AAN Date: Page: 9/2/2008 2 of 6 6/12/2007 Package Submittal Rev. Title Status Rcvd. _Latest Sent Dates --- Return — Forward BIC 7/6/2007 DN 03 03300-06 001 Silicate Hardener and Sealer APP 9/6/2007 9/6/2007 9/14/2007 9/14/2007 DN 05 05-000-02 DN 03 mm 03300-07 _001 Hydrotite Waterstop NEW 5/22/2008 5/22/2008 DN 05 05.000-03 LOMARC Trellis Mesh 4N 03 03-300-08 001 Underslab Vapor Retarder APP 6/11/2008 6/11/2008 6/11/2008 6/11/2008 APP 5/14/2008 DN 04 04 000-01 001 Masonry Accessories APP 6/14/2007 6/18/2007 7/3/2007 7/3/2007 5/9/2007 5/16/2007 DN 04 04200-01 _ 001 Grout Mbc Design APP 6/14/2007 6118/2007 7/11/2007 7/11/2007 6/14/2007 DIV.05 DN 04 04200-02 T 001 Concrete Masonry Units APP 6/14/2007 6/18/2007 7/10/2007 7/11/2007 05-500 001 DN 04 04200-03 001 Mortar Mix Design Type S APP 6/14/2007 6/18/2007 7/10/2007 7/11/2007 Stair #1 Plans APP DN 04 04-200-04 001 Mortar Mix Design Type N APP 6/14/2007 6/18/2007 7/10/2007 7/11/2007 APP 4/8/2008 DN 04 04200-05 001 Mutual Brick Specifications APP 7/10/2007 7/13/2007 8/9/2007 8/9/2007 4/30/2007 5/17/2007 DN 04 04-200-06 001 ArriscraR Stone Submittial APP 7/16/2007 7/18/2007 7/23/2007 7/23/2007 7/12/2007 DN 04 04200-07 001 Mortar M'nc Colorchart AAN 7/25/2007 • 7/25/2007 8/1/2007 8/1/2007 DN 04 04200-08 001 Masonry Color Caulking Color Chart APP 3/4/2008 3/4/2008 3/25/2008 3/25/2008 DN 04 04200-09 001 Plaza-Masonary Submitdals AAN 5/7/2008 5!712008 5/19/2008 5/19/2008 DN 04 04-810-01 001 Veneer Masonry Anchors APP 12/13/2007 12/13/2007 12/14/2007 12/17/2007 DN 04 04-810-02 001 CMU Insulation - Heritage AAN 8/6/2008 8/6/2008 8/7/2008 PETRA DN 05 05500-02 005 Structural Steel Shops (Phasel). AAN 5/23/2007 5/29/2007 6/12/2007 6/13/2007 DN 05 05500-04 001 Revised Sheets from Phase 1 Set APP 6/14/2007 6/14/2007 7/6/2007 7/6/2007 DN 05_� _ 05-000-01 001 Weld Procedure Specifications APP 6/14/2007 6/20/2007 7/9/2007 7/10/2007 DN 05 05-000-02 001 Welding Procedures and Specs -Field AAN 7/10/2007 7/12/2007 8/6/2007 8/812007 DN 05 05.000-03 001 Trellis Mesh APP 6/19/2008 6/24/2008 6/28/2008 7/1/2008 DN 05 05-000-11 001 Placa Imbeds, Decorative Rail APP 5/14/2008 5/14/2008 5/15/2008 5/15/2008 DN 05 05-300-01 001 Metal Deck- Shop Drawings No.1 APP 5/7/2007 5/9/2007 5/16/2007 5/17/2007 DN 05 � 05-300-02 002 11, 12 Joists and Decking APP 5/23/2007 5/29/2007 6/14/2007 6/14/2007 DIV.05 05400-01 001 Coli Formed Metal Framing AAN 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DN 05 w: 05-500 001 Anchor Bolt Plan MCN 4/27/2007 4/30/2007 5/16/2007 5/17/2007 DN 05 05500-03 001 Stair #1 Plans APP 8/11/2007 6/1212nn7 710/2nn7 W i nionn7 DN 05 05500-04 001 Structural Steel Shop (Phase 10 AAN 6/11/2007 6/12/2007 7/11/2007 7/13/2007 DN 05 05-500-05 001 Stair #2 Plans AAN 6/14/2007 6/14/2007 7/9/2007 7/10/2007 DIV 05 05-500-06 001 Shop Drawings - Bent Plate AAN 7/13/2007 7/18/2007 8/6/2007 8/8/2007 _DN 05 - 05-500-07 001 Revised 1st,2nd,3rd,4th, Framing APP 8/2912b07 8/30/2007 9/27/2007 _ 10/1/2007 DN 05 05-500-08 001 Sunscreens and Chiller Frame Shops AAN 9/4/2007 9/4/2007 9/27/2007 10/1/2007 DN 05 05500-09 006 EL -Beams and Canopys AAN 10/2/2007 - 10/3/2007 10/17/2007 10/17/2007 DN 05 05-500-10 006 EL -Beams and Canopys Resubmit AAN 11/2/2007 11/15/2007 11/26/2007 11/26/2007 DN 05 - 05500-11 001 Trellis, Decorative Rail, Hand Rail AAN 5/23/2008 5/28/2008 6/11/2008 6/11/2008 DN 05 05-500-12 001 Plaza Anchor Bolts AAN 5/16/2008 6/9/2008 6/912008. 6/9/2008 M _ DN 05 05521-01 001 Council Chambers Steel Shops AAN 12/11/2007 12/13/2007 1!7/2008 1/14/_2008 DN 06 06-402-01 001 Interior Architectural Woodwork AAN 10/26/200710/30/2007 12/3/2007 12/3/2007 07�115A0 001 _Damppnwfing APP 6/9/2008 6/20/2008 6/26/2008 7/1/2008 DN 07 07-141-01 001 Mechanical Equip Room Waterproofing AAN 3/24/2008 3/24/2008 4/4/2008 4/4/2008 _ DN 07 07-141-02 001 Mechanical Equip Room Waterproofing APP 4/8/2008 418/2008 4/9/2008 4/10/2008 DN_ 0_7 07210-01 ^� 001 Rigid Foam insulation -Foundation APP 4/30/2007 4/30/2007 5/17/2007 5/17/2007�� DN 07 ^ 07-210-01 001 Building Insulation APP 6/1412007 6/1412007 7/11/2007 7/12/2007 DIV 07 07-210-02� _ 001 Foil Faced Fiberboard Insulation APP 8/15/2007 8/21/2007 9/14/2007 9/14/2007 DN 07w^07_210-03 003 PLAZA -Membrane Roofing APP 4129/2008 4/29/2008 5/26/2008 5/19/2008 txpedmonm — Report R SB_01 Submittal Log 323-4540 BOISE, IDAHO ' RCE -11c8775^5 ROCK SOLE .^5IMIL,Mp" . T DN 08 08-334-01 001 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 11/8/2007 DN 08 08411-01 Project Name: Meridian City Hall Project No: 06-0675 Aluminum Entrances and Storefronts AAN 6/28/2007 6/28/2007 Date: Page: 9/2/2008 3 of 6 '---Latest Package Submittal Rev. Title Status Rcvd. Dates-- Sent Return -- — - Forward BIC D 08 N DN 07 07-210-04 001 PLAZA -Building Insulation NEW 4/28/2008 4/29/2008 _ LOMARC DN 08 LOMARC 001 DN 07 07-500-01 004 Roofing APP 2/4/2008 2/6/2008 2/26/2008 2/26/2008 Glazing 'DN 07_ 07-500-02 001 Metal Roofing AAN 2/4/2008 2/6/2008 3/7/2008 3/14/2008 _ 9/4/2007 DN 07 07-900 001 Joint Sealants AAN 5/8/2007 5/9/2007 5/15/2007 5/21/2007 3/5/2008 3/5/2008 DN 07 T 07-920-00 001 Joint Sealant. APP 6/9/2008 6/20/2008 6/26/2008 7/1/2008 DN 09 09-260-01 07� 07-920-01 001 Sealant for Heritage Building NEW 8/1/2008 8/4/2008 DN 09 09310-01 _ LOMARC 'DN DN 07 07-920-02 001_ Waterproofing Entry Water Features NEW .8/4/2008 8/4/2008 001 Grout Color Chips - LOMARC� 2/13/2008 DN 08 __..._. 08-110-01 001 Steel Doors and Frames PLAZA APP 5/22/2008 5/22/2008 6/2/2008 6/2/2008 4/14/2008 4/22/2008 08 08-211-01� - 001 Wood Doors AAN 8/8/2007 8/9/2007 9/6/2007 9/6/2007 001 'DN DN 08 08-211-02 001 Wood Door Cut Sheets AAN 8/8/2007 8/9/2007 9/6/2007 9/6/2007 APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 08 __ 08-211-03 002 Door Sample for Color and Finish APP 3/24/2008 3/27/2008 3/31/2008 3/31/2008 Carpet DN 08 08-334-01 001 Overhead Coiling Grilles AAN 10/10/2007 10/10/2007 11/1/2007 11/8/2007 DN 08 08411-01 002 Aluminum Entrances and Storefronts AAN 6/28/2007 6/28/2007 7/11/2007 7/13/2007 DN 08� 08-630-01 001 Metal Framed Skylights APP 6/25/2007 6/28/2007 7/11/2007 7/13/2007 D 08 N 08-710-01� 001 Doors and Hardware Heritage Bldg NEW 7/23/2008 8/4/2008 _ LOMARC DN 08 08-711-01 001 Finish Hardware Schedule MCN 8/8/2007 8/9/2007 9/6/2007 9/6/2007_ DN 08 08-800-01 001 Glazing AAN 6/25/2007 6/28!2007 7/11/2007 7/13/2007 DN 08 _ 084800-02 001 Glazing Shop Drawings AAN 8/27/2007 9/4/2007 9/14/2007 9/14/2007 _DN 08 08-800-03 001 Spandrel Glass Color Selections APP 2/1/2008 2/4/2008 3/5/2008 3/5/2008 DN 08 08-800-04 002 Spandrel Color on Spedfied Gloss APP 3/4/2008 3/4/2008 3/17/2008 3/17/2008 DN 09 09-260-01 APP 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DN 09 09310-01 001 Tile Color Boards AAN 2113!2008 2/1512008 3/14/2008 3/14/2008 DN 09 09310-02 001 Grout Color Chips AAN 2/13/2008 W15/2008 3/14/2008 3/14/2008 _DN 09—_.- 09310-03 001 v Uncoupling Membrane APP 41//2008 4/14/2008 4/22/2008 4/24/20_08 DN 09 _ M 09-562-01 001 _ Sheet Vicryl APP _ 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 09 09-574-01 __. 001 Linear Metal Ceilings �-Resilient APP 6/14/2007 6/14/2007 7/11/2007 7/12/2007 -DIV 09 09-651-01 001 Floor Tile APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 09 _...—� 09-653-01 001 Rubber Base APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 09 09-680-01 001 Carpet APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 09 09-720-01� 004 Textile Wallcovering APP 8/8/2007 8/9/2007 91/12007 9/7/2007 DN 09� 09-900-01 002 Paint APP 9/27/2007 9/27/2007 10/10/2007 10/15/2007 DN 09� 09-900-02 001 Exterior Paint Specs APP 4/2/2008 4/2/2008 4/8/2008 4/15/2008 _DN 09 09-900-03 001 Revised P-5 Color Product APP 4/23/2008 4/23/2008 5/14/2008 5/15/2008 DN 09 µ _09912-01 001 Revised P-5 Epoxy Paint APP 4/23!2006 4/23/2008 4/29/2008 4/29/2008 .DN 09 09-912-02 001 Plaza Painting APP 5/22/2008 5/22/2008 6/3/2008 6/3/2008 DN 09 Ty09-912-03 001 Paint for steel NEW KBWLD DN 10 10-100-01 0011 Visual Display Surfaces APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 _ T DN 10 � - 10-155-01 �10-265-01 001 _Toilet Partitions APP 10/4/2007 10/4/2007 2/19/2008 2/19/2008 _ DN 10 �� 001 Comer Guards APP 10/10/2007 10/10/2007 10/19/2007 10/19/2007 DN 10 T..._— 10-270-01 002 Access Flooring APP 10/3/2007 10/3/2007 11/6/2007 11/8/2007 DN 10 _ 10-400-00 001 Interior Sign Package AAN 7/25/2008 7/25/2008 7/31/2008 8/1/2008 DN 10 10-50_5-01 ^ 001 Lockers_ AAN 10/4/2007 10/4/2007 11/512007 11/8/2007 DIV 10 1_0-520-01 001 Fire Extinguisher and Cabinet APP 10/4/2007 10/4/2007 _ 10/18/2007 10/19/200_7 DN 10_.. ___10-605-01 _ 001 Wire Mesh Partitons �- AAN 10/4/2007 10/4/2007 10/31/2007 11/8/2007 Expedition® Report R_SB_01 Submiftal Log 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: Page: 9/2/2008 4 of 6 Package Submittal Rev. Title Status Rcvd. _ Latest Dates Sent Return _ Forward BIC DN 10 --- `10-651-01 0011 Operable Panel Partitions AAN 9/11/2007 9/14/2007 9/27/2007 9/2_7/2007 DN 10� 10-801-01 001 Toilet Room Accesories AAN 10/4/2007 10/4/2007 11/8/2007 11/8/2007 DN 10 10-900-01 001 Television Wall Mounts APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DN 10 __ 10-900-02001 Knox Box APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DN 12 12-484-01 001 Walk Off Mats APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 _ DN 12 12-491-01 002 Horizontal Louver Blind Submitiials APP 4/22=8 4/23/2008 4/29/2008 4/29/2008 _DN 12 12-494-011 003 Roller Shade Submittiais APP 4/22/2008 4/23/2008 4/29/2008 4/29/2008 DN 13 13100-01 001 Audio Systems AAN 3/12/2008 3/13/2008 4/10/2008 4/10/2008 DN 13 13150-01 001 Video Systems AAN 3/12!2008 3/13/2008 4/10/2008 4/10/2008 DIV 13 13-15_0-02 001 Audiovisual Wall Mount Rack APP 7/9/2008 7/9/2008 7/10/2008 7/10/2008 DN 13 13200-01 001 Audiovisual Control System AAN 2/1/2008 2/13/2008 4/10/2008 4/10/2008 DN 13 T 13-200-01 001 Control Systems APP 3/12/2008 3/13/2008 4/29/2008 4/29/2008 DN 13 13770-01 �m ^_ 001 DARS System AAN 3/13/2008 3/1312008 4/10/2008 VIM= = DN 14 _ 14-000-01 002 Elevator SubmitWs AAN 5/3/2007 5/7/2007 7/31/2007 5/31/2007 DN 15.- 15-053-01 001 Plaza -Historic Bid Mechanical MCNR 5/8/2008 5/9/2008 6/9/2008 6/9/2008 PAIMEC DN 15 _15-053-02 001 Heritage building Plumbing Resubmit MCN 6/30/2008 6/30/2008 7/9/2008 7/9/2008 DN 15 15061-01 001 Fire Piping Hangars AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-075_-01 001 Mechanical Identification APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-082-01 003 Pipe Insulation APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-083-01 001 Mechanical Insulation APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 _ 15 185-01 001. Hydropic Pumps AAN 9/14/2007 9/14/2007 10/12/2007 10/15/2 7 _DN 15 15-185-02 001 Hydronic Pumps 1,2,3,4,5 APP 9/7/2007 91//2007 9/26/2007 9/26/2007 DN 15 15-185-03 001 Suction Diffuser APP 9/7/2007 9!7/2007 9/26/2007 9/26/2007 DN 15 15-185-04 001 Pressurized Expansion Tanks APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-05 001 Air Separator APP 9/7/2007 9/712007 9/26/2007 9/26/2007 DN 15 T 15-185-06 001 Air Vent APP 9/712007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-07 001 Flexible Connectors APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15 165 08 001 Thermometers APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-10 001 Pressure Gauges APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 _ 15-185-12 001 Circuit Setters APP 9/7/2007 917/2007 9/26/2007 9/26/2007 _ DN 15 15-185-13 001 Read Out Kit APP 9/7/2007 917/2007 9/26/2007 9/26/2007 _ DN_15 15-185-14 001 Safety Relief Valves APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-15 001 Reducing Valves APP 917/2007 917/2007 9/26/2007 9/26/2007 DN 15 15-185-16 001 Reduced Pressure Backflow Preventer APP 917/2007 9/7/2007 9/26/2007 9126/2007 DN 15� 15-185-17 001 Chem By -Pass Feeder APP 917/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-18 001 Test Plugs APP 9f7/2007 917/2007 9/26/2007 9/26/2007 DN 15 15-185-19 001 Chemical Feeder Package APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-320-01 001 Fire Bell AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15325-01 001 Fire Sprinkler Heads AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325-02 _ 001 Riser Manifold AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325-03 001 Fire Pre Action Valve AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 T 15325-04 001 Fire Backflow Preventor AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15.__ w 15-325-05 001 Groove Fittings AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325-06 001 FDC, Hose Valve, Pump Test Connector AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 Expedidorw Report R_Sp_01 w -A 323-4500 BOISE, IDAHO RCE -11975 TM i�CK SOLID GENERAL CONTRACTORS Submittal Log 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0676 Date: 9/2/2008 Page: 6 of 6 'Package Submittal Rev. Title status Rcvd. Latest sent Dates_ Return _ Forward BIC DN 15 _ 15-325-07 001 Check Valve AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15_ 15-325-08-.—.- 001 Basmerrt and 1st Piping Shops AAN 10/29/2007 10/31/2007 11/6/2007 11/6/2007 DN 15 15-325-09 001 Piping Plans Basement and 1st Floor AAN 11/26/2007 11/30/2007 12/3/2007 12/4/2007 DN 15 15-325-10 001 Hydrolic Calculations PRO 11/26/2007 11/30/2007 12/14/2007 12/14/2007 DN 15 15-328-01 001 Fire Pump AAN 10/10/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-400-01 001 Sewage Ejector System AAN 7/30/2007 7/30/2007 8/9/2007 8/9/2007 DN 15 15-40D-02 002 P-1 Water Closet APP 11/1/2007 11/6/2007 11/16/2007 11/16/2007 DN 1515-400-03 002 P-2 Water Closet ADA APP 11/6/2007 11/6/2007 11/16/2007 11/16/2007 DN 15 15-400-04 002 P-3 Urinal APP 11/6/2007 11/6/2007 11/16/2007 11/1612007 DN 15__.._. _. 15.400-05 001 P-4 Lavatory (ADA) (1) AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 _DN 15 15-400-06 001 P 5 Lavatory (ADA) (2) AAN 9///2007 9/7/2007 9/26/2007 9/2612007 DN 15 15.400-07 001 P-6 Floor Drain AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 r�. 157400-08 001 P-7 Shower Stall ADA AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 A DN 15 15-400-09 001 P-8 Shower Stall AAN 9/7/2007 9/7/2007 9/26/2007 9/28/2007 DIV 16 15-400-10 0_01 P-9 Janitor Sink APP 9/7/2007 9/712007 9/26/2007 9/26/2007 DN 15 15-400-1 T 001 P-10 Floor Sink AAN 9/712007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-400-12 001 P-11 Sink AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15400-13 001 P-12 Floor Sink (2) AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 154 15400-14 001 P-15 Water Heater APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN_15 15-400-15 001 P-16 Thermostatic Mooing Valve APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-400-16 001 P-17 Water Heater (2) AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15^15.400-17 001 P-18 Water Cooler APP 9/712007 9/7/2007 11/16/2007 11/16/2007 DN 15 15-400-18 001 P-19 Eyewash AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 15-400-19 T 001 P-20 Breakroom Sink AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-400-20 001 DC - Downspout Covers APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN_15 _15100 21 001 RD - Roof Drain AAN 9/712007 9/7/2007 9/26/2007 9/26/20074 DN 15 15-400-22 001 OFD - Overflow Drain AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 _ 15400-23_ 001 Hose Bibb APP 111/6/2007 11/6/2007 11/16/2007 11/16/2007 DN 15115440-00 001 Metal Icemaker Box APP 6/20/2008 6/23/2008 6/30/2008 7/1/2008 DN 15 15513-0_1 001 Condensing Boilers AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 _ 15-626-01 002 Rotary Screw Water Chillers APP 11/1/2007 11/7/2007 _ 11/16/2007 11/16/2007 N 15 D—FV 15-725-01 001 Modular Indoor Cetral Air Unit APP 9/5/2007 9/10/2007 9/25/2007 9/2512007 15 15-72"2 001 Modular Indoor Cetral Air Unit APP 8/29/2007 9/10/2007 11/16/2007 11/1612007 PN_15 15-734-01 001 Computer Room Air Conditioning Unit AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 �15-738-01 001 Split System Air Conditioning Units AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-762-01 001 Unit Heaters AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-762-02 _ 001 Hot Water Convectors APP 4/4/2008 4/712008 4/9/2008 4/14/2008 DN 15 16-765-01 0014 Access Floor Terminal Units APP 9/5)2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-815-01 001 Metal Duct APP 9/5/2007 9/10/2007 9/25/2007 9125/2007_ DIV 15 15-820-01 001 Duct Accessories AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 �V DN_1_5 001 Boiler Flue Piping APP 6/20/2008 6/2WM08 6/30/2008 7/V2008 N M M�15-838-00 D 15 15-838-01 001 Power Venilator AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-838-02 001 Fume Hood AAN 3/31/2008 4/1/2008 4/4/2008 4/8/2008 DN 15M 15838-03 001_ Fume Hood Resubmit AAN 5/1912008 $/21/2008 6/2/2008 6/2/2008 1 Expedition® Report R_SB_07 Submittal L.. _VICRAMA -i 323-4500 BOISE,.s 1 CKX SOLID t :7t.1:�IC _ • .YY: _ inti J I Expedition® Report R SB_O1 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 32314507 Project Name: Meridian City Hall Project No: 06-0676 Date: Page: 9/2/2008 6 of 6 Package Submittal Title _ Status Rcvd. Latest Date_ Sent Return Forward BIC D 15 N - 15-855-01_ 'Rev. 001 Diffusers, Registers, Grilles APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN_15 _ 15-855-02 ~ 001 York Grilles Color Charts APP 12/11/2007 12/13/2007 1/7/2008 1/14/2008 15 15900-01 001 Controler and Panel Device Data AAN 9/5/2007 8/10/2007 9/25/2007 9/25/2007 'DN DN 15 - 15900-02 001 Field Device Data AAN 9/5/2007 9/10/2007 9/25/2007-9/25/2007 DN 15 _ 1_5900-03 001 Control Valve Schedule Data APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 - 15900-04 001 Circuit Sensors APP 9/7/2007 9!7/2007 9/26/2007 9/26/2007_ _ DN 15 -15900-05 001 Ebtron Controlers AAN 3/4/2008 3/4/2008 3/14/2008 3/14/2008 DN 15--.— 15-900-05 001 Yamas Controls -DDC Submittals AAN 2/14/2008 2/27/2008 3/12/2008 3/17/2008 DN_ 15.— 15-950-01 001 Test and Ballance Qualfication APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 16 16-000-01 001 MSB Subm(tt Ws APP 7/20/2007 7/23/2007 8/16/2007 8/16/2007 -DIV 16 16-000-02 001 ETC Submittials AAN 4/28/2008 4/28/2008 5/2/2008 5/14/2008 _DN 16- 16-111-01 001 Conduit APP 10/1/2007 10/3/2007 12/4/2007 12/5/2007 ' DN 16 16-114-01 001 Cable Tray APP 10/3/2007 10/3/2007 11/5/2007 11/5/2007 16-120-01 001 Wires and Cables APP 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16� 16-125-01 001 Modular floor Systems AAN 10/3/2007 10/3/2007 11/5/2007 11/5/2007 'DN 16 16-130-01 001 Boxes AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 - 16 141-01 001 Wiring Devlc�s APP 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 16-149-01 001 Low Voltage Switching APP 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 16-425-01 001 Switchboards AAN 10/3/2007 10/3/2007 12/4/2007 12(512007 DIV 16 16-465-01 001 Bus Dud AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 18 1870-01 001 Panel Boards MCN 10/3/2007 10/3/2007 12t4/2007 12/5/2007 DN 16 16-470-02 001 PLAZA Panelboards MCN 4/29/2008 4/29/2008 5/5/2008 5/6/2008 DN 16 16 510-01_ 001 Lighting Fatures AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16_ M 16-5_30-01 _ 001 Plaza Site Lighting AAN 4/25/2008 4/25/2008 5/5/2008 5/6/2008 16_16 6_22-01 001 Generator Set AAN 10/312007 10/3/2007 12/4/2007 12/5/2007 -- '_DN DN 16 y 16-622-02 �- 001- Generator Supplimentallnfo AAN 2/1/2008 2/13/2008 3/14/2008 3/19/2008 DN 16 16-721-01 001 Fire Mann AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 _ 16-721-02 001 Fire Alar System Drawings AAN 10/3/2007 10/3/2007 12/12/2007 12/13/2007 ~ �_ tRN 16 16-741-01 001 Telecommunication Cable AAN 2/11/2008 2/18/2008 3/20/2008 3/20/2008 DN 16 -_ 16-741-02 001 Telecommunication Equip Rads AAN 2/11/2008 7/18/2008 3/20/2008 3/20/2008 -� DN 16 16-741-03 001 Telecommunication Jacks and Plates MCNR 2/11/2008 2118/2008 3/8/2008 3/8/2008 PRECOM 'DN 16 � 16751-01 __ 001 Access Control System AAN. 1/11/2008 1/14/2008 3/17/2008 3/24/2008 _ DIV -16 16761-01 001 Video Surveillance Systems AAN 1/11/2008 1/14/2008 3/17/2008 3/24/2008 _ J I Expedition® Report R SB_O1 N F k , �i #�F, .. owewgYaNw-ktueni._['^y+M1CnM ��� �*'' .vp}taw.kuuenc»wmN'.,+�s'kkYYsc.'�yMr3WhsiltA'6Y 'mw � 1y'' iy Fa ty5 A f iii �y Mixt x 7.7 t P i Y £-• .i AWW! n v i e i FNr#moi fPF � t� ,I r p fi S� e a� -44 40 0 2 2 LA m • %up 0 C'm I a .................. ......._.. ■ z� AlC.iARR�!r,�..I., ,,.,cr',"%"+t► '*,RNC1M1� k K R i..4.11 v • 7. �•� ` Y.} l * bw3' e 40 k fir/ ��r. '+�'-'-;���„'`�► "�''' "' � ,..e�'►"'� � �` �,,: 7 -'� w 41* i 41 ACV Irk S. • a. 1 �► `41n, 0 40 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 4-B REQUEST Community Liaison Update: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: Lyd� • „� 1�.�1L�,}Il.� CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 4-C REQUEST Ada County Paramedics Update by Ron Anderson: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY COMMISSION See Attached SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 4-D REQUEST Interagency Agreement between ACHD, City of Meridian and MDC for Street and Landscaping Improvements to Meridian Split Corridor by Matt Ellsworth: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See Attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • INTERAGENCY AGREEMENT BETWEEN THE ADA COUNTY HIGHWAY DISTRICT, CITY OF MERIDIAN AND MERIDIAN DEVELOPMENT CORPORATION FOR STREET AND LANDSCAPING IMPROVEMENTS TO MERIDIAN SPLIT CORRIDOR ACHD PROJECT NO. 506040 This Interagency Agreement (hereinafter "Agreement") is made and entered into this_Z6 qday of, S. ,,% 2008, by and between ADA COUNTY HIGHWAY DISTRICT, by and through its Board of Commissioners (hereinafter referred to as "ACRD'), and THE CITY OF MERIDIAN, by and through its Mayor and City Council (hereinafter referred to as the "CITY') and Meridian Development Corporation, hereinafter "MDC", for the purpose of setting forth a general agreement as to cooperation between the parties for the benefit of all entities to successfully finance the design and construction of landscape and electrical lighting improvements to the Meridian Split Corridor Phase One Project.; WITNESSETH WHEREAS, ACHD is planning to construct a new intersection at Main, Central and Waltman and rebuild the eAsting roadway on Main Street from 1-84 to Franklin Roads, Ada County, Idaho, known as Phase One of the Meridian Split Corridor Project, Project No. 506040 (hereinafter referred to as the "Meridian Split Corridor Phase One Project. The Meridian Split Corridor Phase One Project consists of construction of the southern portion of the Split Corridor Roadway Project and reconstruction of the Main/Waltman/Meridian/Central intersection project identified in the Downtown Meridian Transportation Management Plan. WHEREAS, MDC and the CITY desire certain landscape improvements including the design and Installation of decorative street lighting, to be incorporated into a portion of the Meridian Split Corridor Phase One Project and MDC agrees to pay for the design and the cost to construct these landscape improvements. (Hereinafter the landscape and electrical lighting improvements for the portion of the Meridian Split Corridor Project desired by MDC and the CITY shall be referred to as the "Landscape Project. WHEREAS, ACRD, CITY and MDC desire to work cooperatively to design and construct the Landscape Project in accordance with the reasonable desires of MDC and CITY. NOW THEREFORE, in consideration of the premises, mutual covenants and agreement INTERAGENCY AGREEMENT 1 CALlu slShaun WardieY)eWftplMDClMonWy MleetkgpWDC June 2W8 McWftM deragway Agreement Meridian Split Corridor 6-17-08 CLEAN.doc herein contained, the parties hereto agree as follows: 1. SCOPE OF WORK, ESTIMATED COST AND SCHEDULE a. ACRD, CITY and MDC agree that the scope of work for the Landscape Project provided by this Agreement is set forth In the document entitled "Meridian Split Corridor, Project No 07112.00°, a copy of which is attached hereto as Exhibits W. The plans for the Landscape Project, prepared for MDC by CSHQA ("Consultant) are described and set forth in Exhibit W. Such designs and plans shall satisfy applicable laws, ACHD's policies and good engineering practices. b. MDC's consultant has prepared a cost estimate in 2008 Dollars for the design and construction of the Landscape Project. The Landscape Project is estimated to cost a total of FIVE HUNDRED AND NINETEEN THOUSAND AND FIVE HUNDRED DOLLARS ($519,500.00). The design portion of the Landscape Project will cost FORTY SEVEN THOUSAND DOLLARS ($ 47,000.00) and the construction of the Landscape Project is estimated to cost FOUR HUNDRED AND SEVENTY-TWO, THOUSAND AND FIVE HUNDRED DOLLARS ($472,500.00). The parties acknowledge and agree that these costs are only an approximation of the cost in 2008 Dollars of the Landscape Project. The parties acknowledge and agree that rapid rise In construction materials may affect the actual cost for the Landscape Project and may result in costs that are substantially higher than the estimated costs in 2008 Dollars. MDC agrees that if any additional design and/or construction costs for the Landscape Project are incurred, MDC shall be solely responsible to pay these additional costs. C. The proposed schedule for the Meridian Split Corridor Phase One Project and the Landscape Project is set forth as follows: Activity Dates Desi n 99% Submittal Com lete 10/07 Right of Way A2qulslfion FY 2008 Construction FY 2009 d. MDC shall be solely responsible for the cost of the design, construction and installation of improvements of the Landscape Project. MDC shall also be solely responsible for cost of the vegetation and planting of vegetation for the Landscape Project as specified in Exhibits A. e. MDC and CITY shall be solely responsible for the design and construction of the irrigation system to provide adequate water to the Landscape Project. INTERAGENCY AGREEMENT- 2 C:Wmela mun WarftDesktopWDC%Monthly Meets pWDC June 2008 Meetinguntenimcy Agreement Meridian split corridor 6-17-08 CLEAN.doc C� 2. DESIGN a. ACHD, CITY and MDC shall work in good faith to complete the design and preparation of designs, plans and specfications for the Landscape Project in accordance with the reasonable desires of the CITY and MDC. b. The design of the Landscape Project will cost FORTY SEVEN THOUSAND ($ 47,000.00) in 2008 Dollars. MDC shall accept or reject within its discretion any proposed changes to the design for the Landscape Project pursuant to the terms of this Agreement. MDC shall be responsible for any additional design costs that have been approved by MDC. 3. BID a. ACHD will Incorporate the bid documents and the construction contract documents from the Landscape Project into the Meridian Split Corridor Phase One Project and shall segregate a portion of the bid items for the Landscape Project from the remainder of the Meridian Split Corridor Phase One Project. The parties acknowledge and agree that the base bid for the Meridian Split Corridor Phase One Project sets forth bid items for excavation and the required top soil that cannot be segregated from the project and are necessary to maintain the structural Integrity of the roadway. ACHD In conjunction with MDC shall provide a bid alternative for the Landscape Project, which shall provide the bid items associated with vegetation, sod, sprinkler system and pedestrian scale alternative lighting. While MDC and CITY may reserve the right to reject the bid alternative, the costs associated with the landscaping in the base bid cannot be segregated and will be the responsibility of MDC regardless of the decision to proceed with the landscaping bid alternative. Such bid items for the Landscape Project shall provide for the construction of the Landscape Project that meets ACHD standards, policies and good engineering practices and shall also facilitate future Installation of landscaping features by the CITY and MDC. b. ACHD will provide a complete set of bid documents and contract documents to MDC and CITY. C. ACHD will furnish MDC and CITY with an abstract of all bids received and obtain MDC's and CITY's concurrence with ACHD's recommendation for award of the Landscape Bid Alternative prior to making such an award. 4. CONSTRUCTION a. The Landscape Project shall be built in conformance with the designs, plans and specifications approved in advance and in writing by ACHD, CITY and MDC. Such construction shall comply with all applicable laws, ACHD policies and standards, and good engineering practices. INTERAGENCY AGREEMENT 3 MurstSlmm War oPkM=Mantltfy MwNWWDC June 2008 Mee0ViJnWMeM Apm1t:rtt Mwknan sp10 cortdar 647-08 CLEAN.doe • b. MDC shall reimburse ACHD for all of the cost associated with the approved Landscape bid for the Landscape Project. MDC shall have the discretion to accept or reject any change orders to the approved Landscape Bid and Landscape Project MDC shall not be obligated to reimburse ACHD for any costs associated with unapproved change orders, but may, in its discretion, approve any change order retroactively. Such costs include placement of top soil, planting of trees, sod and other plants, the design and installation of irrigation facilities and lighting. C. CITY shall grant at no cost to ACHD any temporary construction easement that is necessary to construct the Landscape Project d. CITY shall provide adequate water volume and pressure for landscape irrigation. MDC shall be solely responsible to ensure the design and installation of pump stations, booster pumps, vaults or appurtenances required to provide adequate water volume and pressure. e. ACHD shall make monthly progress payments and the final construction contract payment to the Construction Contractor in conformance with the terms of the Construction Contract. f. ACHD will submit to MDC a copy of each Contractor program payment estimate, as such estimates are approved by ACRD, together with an invoice for MDC's share of the Construe Contract costs earned by and to be paid to Contractor. ACHD shall retain all invoices and other documents supporting such payment estimates. ACHD shall submit a final bill to MDC for reimbursement of the actual construction costs within ONE HUNDRED AND TWENTY (120) days after completion of the work. g. ACRD will provide for the reference and replacement of all pre-e)dsting survey monuments within the work area. h. ACHD will provide the field survey and grade control necessary for the construction of the Landscape Project. I. MDC shall reimburse ACHD for the actual cost to construct the Landscape Project. ACHD will submit a final bill to MDC for reimbursement within ONE HUNDRED AND TWENTY (120) days after completion of the work. MDC shall pay ACHD within NINETY (90) days after receipt of the final bill of the construction of the Landscape Project in cash or other immediately available funds. j. ACHD shall enforce, for the benefit of the CITY, all warranties contained In the Construction Contract. 6. MAINTENANCE INTERAGENCY AGREEMENT- 4 C:lusaslSmw warftwa ft% m=inor" Meefftw ADC Jum 2008 MeettngllyderBgency Agre=W uwwan Split Corridor 6-17-08 CLEAKdoc a. The CITY shall be solely responsible to provide all ongoing and periodic maintenance and energy costs of the landscape Improvements, sprinkler system, street lights and associated items installed under this Agreement. The CITY may require the adjacent landowner to trim trees and shrubs located in the right -of- way as required by city ordinance or state code. b. ACHD shall allow reasonable access to the CITY, or parties designated by the CITY, for the necessary ongoing and periodic maintenance of the landscaping, sprinkler system, and lighting required under this Agreement. C. If the CITY is unable or otherwise defaults in maintaining the landscape improvements, ACHD shall supply notice to CITY of the default and that corrective actions need to take place to cure the default. CITY shall have ninety (90) days from the date it was notified by ACHD to remedy such default. If after ninety (90) days the CITY fails to cure such default, ACHD shall have the right to enter upon the landscaped area, retain contractors to make necessary repairs and replacements, and bill the CITY for all costs incurred by ACHD personnel and independent third -party contractors retained by ACHD to cure such default by the CITY. CITY agrees to pay this bill within thirty (30) days of receipt of an Invoice from ACRD. ACHD may also elect to enter upon the landscaped area, retain contractors to remove all landscaping and have the landscaped area replaced with hardscape in accordance with ACHD policy. CiTY agrees to pay all costs associated with the removal and replacement of the landscaped area within thirty (30) days of receipt of an invoice from ACHD. 7. Termination of . Cooperative Agreement/Nonappropriation. Nothing in this paragraph or elsewhere in this Agreement shall be deemed in any way to obligate ACHD, CITY or MDC beyond its current fiscal year. If during the term of this Agreement, CITY, MDC or ACHD fail to specifically appropriate sufficient funds to proceed with either the Meridian Split Corridor Phase One Project, the Landscape Project, or the ongoing and periodic maintenance and energy costs of the landscape improvements, sprinkler system, stmt lights and associated items installed under this Agreement ("Event of Nonappropriation"), said Agreement will be terminated as of the end of the fiscal year in which the nonappropriation occurred ("Termination Date7). The party who performed the Event of Nonappropriation shall be obligated to pay the other party all monies and costs incurred under this Agreement through the Termination Date. In no event shall a delay In the project schedule for the Meridian Split Corridor Phase One Project or the Landscape Project be deemed an Event of Nonappropriation. In the case of an Event of Nonappropriation by ACHD, it shall refund the costs of the Landscape Design to MDC. In the case of an Event of Nonappropriation by MDC, it shall reimburse ACHD for the costs to redesign the Meridian Split Corridor Phase One Project without the Landscape Design in accordance with the standard ACHD street section. In the case of an Event of Nonappropriation by CITY in its ongoing and periodic maintenance INTERAGENCY AGREEMENT- 5 CiUM91Shaw VftftV WftPWIDCIMwWy M sWIDC Jura 2WS MeoingildMawey Agrewwt Meddler SpR Corridor 8-17-08 CLEANAOC • 0 and energy costs of the landscape improvements, CITY at its sole costs and expense shall reimburse ACHD for any necessary actions specified in 6(c ) above and CITY shall be obligated to pay ACHD all costs Incurred by ACHD as a result of the Event of Nonappropriation. B. MISCELLANEOUS PROVISION: a. MDC shall reimburse ACHD for any additional costs to ACHD attributable to the landscape construction work or to the removal of any or all Items from this Agreement that are associated with the installation of the landscaping and electrical lighting improvements. b. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and may be amended only by written instrument signed by MDC, CITY, and ACHD; C. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement d. Notice. Any notice under this Agreement shall be in writing and be delivered in person, or by United States Mails, postage prepaid, or by public or private 24-hour overnight courier service (so long as such service provides written confirmation of delivery), or by facsimile verified by electronic confirmation. All notices shall be addressed to the party at the address set forth below or at such other addresses as the parties may from time to time direct in writing by notice given the other. Any notice shall be deemed to have been given on (a) actual delivery or refusal, (b) three (3) days following the day of deposit in the United States Mails, (c) the day of delivery to the overnight courier, or (d) the day facsimile delivery is electronically confirmed. ACHD: Ada County Highway Distrito Director 3775 Adams Street Garden City, Idaho 83714 Telephone No.: Facsimile: CITY OF MERIDIAN: City Cleric City of Meridian 33 E. Idaho Street Meridian, Idaho 83842 MDC: MERIDIAN DEVELOPMEN17 CORPORATION INTERAGENCY AGREEMENT- 6 C:wmsw aur wd* Med*WW1DC JWW 2M Mee**vnwmvW/ AgrMMM Meridlen ftft Corridor 8-97-08 CLEAN.doo Administrator Meridian Development Corporation 33 E. Idaho Street Meridian, Idaho 83642 e. Should any party to this Agreement be required to commence legal action against any other party to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. f. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada; and this Agreement shall be binding upon and inure to the benefit of the assigns of the respective parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ADA COUNTY HIGHWAY DISTRICT n Attest: By: Carol McKee, President Board of Commissioners Director Ada County Highway District INTERAGENCY AGREEMENT- 7 CAUmMIShoun wardielDesidopWDCWoM* MeeUngsVADC June 2008 Meati onteragency Agr+eemant Meridian Spilt Corridor 6-17-08 CLEAN.doc : ( , 4) City of Meridian 33 C.1 6 Street Meridian; Waft 83642 "MDC: WE MOIAN Dmom" coRPOm*noN Adrrtin�trator . MerWon Oevelopmen. t Coqwatlon , 33-E. Idaho SWwt Meridian, Idaho OM2 S_ .... Sht .. t any -party A* #hfs : Agrea t bis. required.. too.' aommenoe bagel action arty, odw Part to oftforom, tate tans. and. condWom of No-Agreernent, the prevailidg party shall to entitled to reasonable attorney's fees; and cysts Incurred in said bion. f. Any bion at law, suit in equity,; arbitration.or judiOal. piumediry for the orrdom nrteot'of this Agreement she# be instituted` only in thatourts of the State of t JdMo, ounty of Ade; and V* Agreernitit'ahall be-bindingr upon and inure to ft benefit at`.the molowof *9 respective pardw tisrsb . ` its VMNESS WHER p', the parties ho oto have executed this Agreenont on ths-day and year herein first written. • CITY OF MERIDIAN By: Tammy de lWrd, Mayor City of Mari Vb Attest: By: City of Meridian By regular/special meeting on fo off IM MERIDIAN DEVELOPMENT CORPORATION By: _ Craig Chairman Attest: ` inistrator By rogular/speciai meeting on . S +nom C ZZb � 2 o k,' INTERAGENCY AGREEMENT 8 C:Ulsers%Sheun Werd(eU)esktopXMDCWon ft McWgsXWC June 2008 MeettngUntenQwi y Agreement MerkHan Split Corridor 8-17-08 CLEAN doa City Council Regular Meeting Tuesday, September 16, 2008 Interagency Agreement Between the Ada County Highway District, City of Meridian, and Meridian Development Corporation for Street and Landscaping Improvements to Meridian Split Corridor. Background Roadway and intersection improvements for Phase 1 of the Split Corridor project are programmed for construction in 2009. Concurrent with the ACI -113's roadway project, Meridian Development Corporation will install landscaping along the corridor within ACHD's right-of- way. Maintenance responsibility for the landscaping, once installed, will fall to the City. The subject agreement (Exhibit 1) outlines the responsibilities of ACFm, MDC, and the City for tying together the roadway and landscaping components of this project. Staff presented a draft interagency agreement to Council last spring. Council members asked if any warranty is included to ensure that the City does not receive improperly installed or otherwise defective species that will die soon after construction is complete. Update The email from ACHD legal staff included as Exhibit 2 confirms that, per ACHD standard general condition in construction contracts (20.0 General Guaranty), all landscaping the City will assume responsibility for is protected by a one year warranty. Exhibit 3 is a year-to-year cost estimate for maintenance of the landscaping, which will be the responsibility of the City under the terms of the subject agreement. Estimated costs are as follows: • 2009: $13,689.00 • 2010: $17,703.00 • 2011: $18,234.00 Next Steps ACHD and MDC have already signed the subject agreement. Unless Council has additional questions or suggested revisions, the agreement, once signed by die City, will be included in the bid package for construction of Phase 1. The bid documents are ready for release once the agreement is finalized. Request That Council approve the Interagency Agreement for inclusion in the bid documents for the Split Corridor Phase 1 project. 0 Exhibit 1: Interagency Agreement WITNESSETH WHEREAS, ACHD is planning to constnict a new intersection at Main, Central an Waltman and rebuild the existing roadway on Main Street -.tr ° 1-84 to Franklin Roads; Ada County, Idaho, known as Phase One of the Meridian Split Corridor Project, Project No, 506040 (hereinafter referred to as the "meridian Split Corridor Phase OneProject'), The Meddian Split Corridor Phase One Project consists of Construction of the southem portion e9'ihe Split Corridor Roadway project and reconstruction of the Mai altmardMeridianiCentral intersection project identified in the Downtown Meridian °ranspodation Management Plan, the si and the c and elect desired d WHERE) construct Com. INT Q -- IMAM v MDC a the QfWi shall be s as the 'Landscape Projectl) ACHD, CIV andMDC desire to worktooperativelyand Mal w� ENCY AGREEMENT- I 2 NOW THEREFORE, in consideration f the promises, mutual cove.nants ant agmement herain contained, the parties hereto agree as E ll s, SCOPE OF WORK:, ESTIMATED COST AND SCHEDULE e. ACHD, CITY and MOC agree that the scope of work for the Landscape Pmject provided by this Agreement is set forth in the document entitled "Meridian Split Corridor, Project leo 07112ZO, a copy of which is attached hereto as Exhibits -A'. The plans fcr the Landscape Project, prepare for MDC by CSHQA C& It nt-) are descries and set forth in Exhibit 'uch designs and piens dull satisfy applicable lees, H 's polies and good engineering ply b.. MDC° nsul nt has prepared opt estimate in 2008 Dollars for the design and construction of the Landscape Project, The. Landscape Project is estimateoto cost a total of FIVE HUNDRED AND NINETEEN THOUSAND AND FIVEHUMORED {COLLARS ($519,500,00), The designs portion of the Landscape Project will dost FORTY SEVEN THOUSAND DOLLARS ( 7,000.00) and the construction of the Landscape Project is estimated to cost FOUR HUNDRED AND SIEVENTY-TWO THOUSAND AND FIVE HUNDREDDOLLARS ($472,500.00). The partes acknovAedge and agree that these wsts -are only ars approximation of the cost in 2008 Dollars of the Landscape Project. The parties acknowledge and agree that rapid rise in construction materials may affect the actual cost'for the Landscape Project and may result in costs that are substantially higher than the estimated cosft in 20018 dollars, MDC agrees that if any additional design arsdtor construction costs for the Landscape Project are incurred, MOC shall be solely responsible to pay these additional costs. C. The proposed s&*dule for the Meridian Split Corridor Phases One Project and the Landscape Project is set forth as follows, Actlylktoo 4. %Submittal � . plate 10107 _..� I t FY 2008 loris ti FY 2009 .......... . d. kADC shell be solely responsible for the cost of the design, construction and installation of irnprovements of tom' Landscape Project. MOC Shall also be solely, responsible far cost of the _vegetation and planOng of V etation for the Landscape Project as specified in Exhibits A. e. MDC and CITY shaft be solely responsible f ;r the designs and onstru tion ct the irrigation system to provide adequate water to the Landscape r j -,t, 0 • DESIGN CH , CITY and MDC Shall W011K in good t ith 10 Complete the design and preparation of designs.. pleas and specif-kations for the Landscape Project '_n accordance w4h the reasonable desires of the CITY and MM b. The design of the Landscape Project will cost FORT` SEVEN THOUSAND � 47,000,00) in 2008 Dollars MDC shall accept or reject within its discretion any proposed changes to the design for the Landscape Project pursuant to the terms of this Agreement. MOC shall be responsible for any additional design costs that have been approved by N10C, .: Blu e: ACHD vAll incorporate the bid documents ent and the construction contract docurnents from the Landscapes Project, into the Meridian Saplit Corridor Phar One Project and shall Segregate a portion of the bid stems for the L nd mpe Project from the r mainddr of the Meridian Split Corridor Phase One Project, Thi peartves scknowlodg and agree that the base bra for the Meridian Split Corridor Phase One Project sets forth bid items f r excavation and the required <top soil that nnotbe segregated rom the project and are necessary to maintain the trudur l integrity of the roadway. H in conjunction with MDC shall provide sold alternative for the Landscape Project, wbich shall provide the bid items associatad with vegetation, sod, sprinkler system and pedestrian scale alternative lighting While MDC and CITY may feserve the ,: g t to je t the bid alternative, the costs associated wth the lawidscaping in the Daso bid cannot be segregated and Will be the respons;bility of K40C reogardWes of the decision to proceed w ith the tared ping bid aftemative, Such bid iters for the Landscape Project shall provide for lige construction of the Landscape Project that areata ACHO standards, polits and good envfneerfr practices andshall also facifitate tuiurd installation of landscaping t rr by the CITE` and 1MDC, b: ACVID vpili pr via a complete set of bid docurnents and contract docurrants rants tip MDC and CITY. ACHO will furnish MOC and CITE' w4h ars abstract of all bids ;r dei ed and obtain MUC's and ITY's concurrence with ACHD's recommendation for alovard of the Laiidsoapc Sid Altoenafivo orior to making such anaward, CONSTRUCTION & The Landscape Project shall be built in co0ormance wRin the designs, s, plans and specifications approved in advance and In wrtfirig,by ACHO, M( and IMC, Such INTERAGENCY NCY AGREEMENT- ; r 4 C.Q ��imy���t€ s€�%�.'e-a ��w.�n�'mn�? �;,��i'���¢��3,�S�:S�� aa.,•�u-tea,. ..,�ae,�..�, m,..�•-v�f�.E��.-..; 'g5 Ev 0 r sfr tshaii Comply Witt) all applicable laws, ACHD policies and standards,. and goon noeer"ng practices. b, MOC sheik reimburse ACHD for all of the cost assocatedwitri the appovecl Landscape bid for the Landscape project: FDC shall have the dls raf on to accept or reject any change orders to the approved Landscape Bid and Lan, sa pe project. MDC shall not be obligated to reimburse ACHD f r any costs associated with unapproved change orders, but may, in its discretion, approve any change order retroactively. Such costs include placement of top soil, planvr. f trees, sod and other plants, the desk9n and installations of Jbigation facilities and lighting, CITY shell giant at no cost to ACHOany temporary construction easement that i's necessary to constr ct the Landscape pro fit: d, - CITY shelf provide adequate water volume and pressure for tandscape irriVation, shall be solely responsible to ;ensur lie design and intall tion of pump stat€inns, booster par a, vaults or ap urt rid cm require to provide adequ is w star volurn and pressure, o. ACHO shall make monthly progress payments and the final constfuction contract payment to the Construction Contractor in conformance with the f the Construction Contract. f ACHD shall submit to MMC a copy of each Contractor progress payment est;mste, s such estim ates bre approved by ACND. together with ars invoice Im l l 's share zf tine onsiruction Contract costs earned by and lobe paid to ontre 2,or. Acle shall retain all invoices and other documents supporting such p ymentstill. t . ACHD shall submit a final 'dill to MDC fon reimbursement of the actual constructions its within ONE HUNDRED AND TWENTY f 20 days after completion of the work, p: ACHO will provide for the reference and replacement of all pre-existing survey rr'nonumenls within the work area h. ACHO will prov ae the field survey and grade surnrol necessary for the rsrrstruction nn€ the Landscape Protect, is MOC shall reit burse ACHO for the actual cost to construct the L ndscads ftlect, AGHD Will Submit a tial bill to MDC for reimbursement within ONE HUNDRED AND (12 0) days mer completion of the vb rk.. MDC shall pay ACHO within NITY i90) days air receipt of the final bill of the construction of the Landscape Project in cash or other 01nmediaWy available farads, ;NTERAG, ENC r" A lei ENT- 0 j ACHD shall enforce, for the b nowit of the CITY, ali warrarties contained ; t nstructirrr contrac,. MAINTENANCE a. The CITY shalt be solely responsible to provide all ongoing and p ri* di r aint *nonce and energy costs of the land ar rrs pe imprsts, priri lar system street lights and associated items installed under this Agreement. The CITY may require the adjacent landowner to trim trees and shrubs located In the fight -of- gray as required by city ordinance or state , b. ACHD stall aliowreasonable access to the CITY, or parties designated by the l i`Y, for the necessary ongoing andperiodic maintenance of the landscaping, sprinkler system; and lighting required underthis Agreement C, if the CITY is unable or otherwise defaults in maintaining the landscape it pr vementsC HD shall supply notice to CITY of The default and that corrective actions need to tam place to cure the default, CITY shall have nin ttr t days from the date of was notified by ACHD to remedy such default, If after ninet t i days the t" fails td dare such d f ult, . t C shall have the right t enter upon the landscaped area, rtelain contractors to ma a necessary repairs and replacements, and mill the Ct'T' for all casts incurred by ACHO pers nnei and independent third -party prttr dt rs retained oy ACHO to care such default by the CITY, CITE` agrees to pay the 4111 within thirty t days of receipt of an invoice from ACHD, ACHO may also electt enter capon the landscaped area, tetsirs r-ontractofs to remove all landscaping and hese the landscaped area replaced with hardsapa in accordance with ACHO policy. CITY agrees to pay all costs assobatedAfith the removal ars# replacement of the landscaped area within thin t dam of reoeipt of ars invoice from H Terminatior of Cooperative AgreementiNortappropriation. Nothing in this paragraph of elsewhere in this Agreement shall be deemed in any way to obligate AC H0, CITY or MDC beyond its current fiscal year, If during the term of this Agreement, CITY, M C or ACHD fail to spec,'fically appropriate sufficient funds to proceed with either the Meridian Split Corridor Phase One Project, the Landscape Project, or tis ongoing and periodic mammenance and energy costs of the landscape improvements: sprinkler system, street lights and associated items installed under this Agreement (>' ver°d of r a pr° priali ns), said :Agreement will be terminated as of ll e end sof the fiscal year in tsi h the nona prrspriati n occurred C'Terminatior Date), The party who perform d the Fent of Nonappropnetton shall be obligated to pay the cheer party all montes and its incurred under this Agreement through the Termination gate, In no avant shall a delay in the project schedule for the Meridian Split Corridor Phasa Cala Project or ft Landscape project be dearr: d ars Event of Nonappropilation In the case Col 0 of an Event of Nonappropriation by O. it shall refund the costs of the i-andscape Design to MDC, In the case of an Event of Nonappropristionoy IMDC, rt email reimburse ACHD for the costs to redesign the MaTidian Split Corridor Phase One Project withow the Landscape Design in accordance *wilts the standard ACHD street section In the me of an Event of Nonappropirlation by CITY in its, ongoing and Periodic maimenanc* and energy costs of the landscape improverrionts, CITY at 4s sole cosis and expense shaft reimburse ACHD for any necessary actions specified n 6(c) above and CITY shaii be obligated to pay ACHO all costs incLorred by ACHD as a result of the Event of, Nonaparopdation, P41SCELL ANEOUS PROVISION, a MDC shall reirriburse ACHD for any additions) costs to ACHD attributable to the landscape consteuction we* or to the removal of any or all items from this Agreement that are associaMd with the tnstallat, n of the landscaping and electrical lighting -prilprovernerets: b, This Agreement contains the entire agreement between lie parties vvitn respect to the subject matter hereof and may be amended only by 9 ritten instrument s.Vned by I `VlDC, Cl ITY, and ACHU: C Air sigoatories to fts Agreement represent and warraritthat they have the polder to execule this Agreement and to hind tie agency fty represent to the fulls of tkiis Agreement, d Notice Any notice under this Agreement shalt be in ori ing and be delivered in persorr, or 'by United States Malls. postage prepaid, or -by public or private 2d -hour overnight coun service is long as such service pro�idss written conlinnstion of delivery), or by facs�'mile verified by electrome. confirm ation All notices shall be addressed to the party at the address set Wh b c at such other addresses as the parties may from time to time dived 01 writing by notive giv the other, Any notice shell be ded to have been given on is) actuai delivery of refusal, (b) three j3) days following the day of deposit in the United States Mails, Ic) the day of delivery to the ovetltigtit courier, or gid) the day lacsimile delivery is el4ctronicaily owArmed, ACHDAda County Highway District Director 3775 Adams Street Gordon City, Idaho 83714 Telephone No, Facsifflilw C110e OP MERIDIAN, city Cfer,� ,NTERAGENCY AGREFMENT- 6 0 0 City Wgdzan 33 E, Idaho Svcs� Nteridian, Idaho $3642 MERMAN DEVELOPMENT CORPORATION Admin;Vrator l tav Development Corvo,!j 33 E, IdahoStreei Mand,fan, Idaho $3642 e , Shown any pany to vhis Agreement be required to comr-nonce jeq�a ac an a4a��Ist any offier party to enfor°°- !he terml and con0itons of this Agreement, the prevallinq paw °5 i1 be entiVsd to teasonable attorney's fees atuvoosts m.-,Cufred 4� said f. Arty action at law, Suit lnequdy, arbtration ox judicial promedins for v -,,r, entorcement of this Agreetrient shall be ire stituted cmlym the cowts of the S*ste of Idaho. County of Ada,, and thm Agraernpnt shall be binding upon and inire to the -nene#q of he assns of the respective parties hereto, M WITNESS ViHEREOF, the oar.JeS herVc have executed ts Agreerne, ard year nerein first wnvuaf�, 4t carr the dvy ADA COUNTY HIGHWAY DIST RtCT % Carol�N.,IcKea, President Board of �^A'IMMI%sl I r) e 41 BY- lra=r INTERAGENCY AGREEPACENr- 7 A4, • Ada OUIV�� Highway C� � siT•;^ RAGS"(`lCY A G R E N4 E NT, 8 11 0 0 C MY 0 P N4 E RZ C I A N Tarnmy de V'Vsef� May,- 0-ty of klerican Attest, 00* of The ""�Ry 0" kleridian 13Y rugufadspecial meellng '1�11 NISR11 IAIN i)EVELOPMENT CORPORATInN 83 y CC r - e hairman Attes" rF Meeting on lul Exhibit 2: Warranty Confirmation Matthew F-11sworth Wit- ThVfSday. May 08, 2008 10:01 AM To. Paul Boice CO: Mattlwi Ellsworth, Bill Nap/ Subject: RE. iMragercy Agreement Meffian SPI! CarViVor 3-21-08 finaldraft clem.dou Ey (lent. We are gwd to go thea. Front. Paul: Boice Sent. 7hufsdZY, May IM, 200S 9a57 AM To. Ted wird Subject: RE: Interagency Aireernent Verkfian 3-24-0 DZ incl d -aft deatdocx Ted, idard? �,act f C� � t s, .Z oneral cot %if conz�iruc, on coi, , i ci I 20.0 General Guaranty lo addiflon to cm,a,ijc, d 9'.l uw Contract the cooh'ac to" !)`lW' Work to W"C' Contract Dollljtlnentw and is frPe of .any def,�i�' , �oi eqigpritnl, rwxerial. *'deAF41 t work rzliship peftorrr a�.d by the Contractor o ar'e' Sup,," 0 m fa C 0 -,- JOP7 t- at awe " i L11% This -vearfawy Omill con`,nuo000 i I !, ytar fi'vi, Vic, d-alc,, of F'nal "IC do, of arty oar l C', th",� IN10fk befon- Acccpland,C- thi5'Vvarr.ny 5h,*I: Lontirle !or a P�',�ftd tit Cov, 4) Vw,rom Front: Ted Slafre Sent: —hursday, lay 03, 200E 9:53 AM To; Paul Rolle Cc: Mattheiu Subject: RE, Inteage-M A;reernent Meridian 15plit Corridor 3-2.1-W final &-aft dean docx I %m hopN that the revised 6119MP Mtold S"fy that the COrShW1011 COMaCt(S) WOU10 I* Wtfled to have a ore year warrarty. Is Vs anACHD startcard coffition that you toad referent form? Front: PiavSoice Sent: `7hirs6ay, fay W, 20me 9:01 Am To. Ted Baird, Matti ew j1,%*rtK Cc. Steve Si&vwav, Shaun Wardle, Adams Zwagoza Subject* P.E. Inte.wency Agreement Meridian Split Corridor 3-2,-W inal draft -Jeap.docx Gervemen, Attached is ihe� fwwest dra�t 01 .IC 1,%T AgreewieitwO addi ional lanpu,'r, �ere,?Zfdinf- , wirramies. Te ncAv 9142" 11 0 0 'J': "J" r, I 4m, we 11"0 in pl'��-agraah 5(j) uridex cc�61rj':Vcn, Ths was the onlv sslu,� I received f-odt, k fe ;i Wei& ready v,? cngecjee z, vgeo,,ree,a. coref irm i0 WO, „(JY tl)lb on the corlrlk"Ao,'Iec,` '"'gepda b%V Ow wonth, ccluaZ:, nle %Vtf�-irty iddickmal quei�,ions Cr Tt**you Front: 'red Sairt Jr-na Sent. WVines4lay, Aoril 2�, 2^ C,$ 5,2S W, To; ftjlmat� Solce- , , ve-,Iev Eftwoith Cc* Steve S*%Vay Subject.* RE* ante -=after cy Agreement Meiidlan Split Corridor 3-23-w final &arft, deamdocx Paul: This item was pie noted to 0* Meridian City Council last evening. A co=il matter i"tested that the agreement ftltr a Provision whereby ACHD will assure that all J*ms 1polulel In the Lardstape Project will have a one year warmnty from the ntractor and that ACHD shafl enforce for the beratt of the City all warmr%ea contained in those contracts. nismy understanding that suchwarmnlies are m4uiredbyACRD, ardwehave hadsimlair entatcementprivis lOrsinpievious Inardenam agree merts executed. ween ween the City ark the District Can you add this as a niscallaneous provision to the Agreement? Teo Baird De City Alto rf *y City Merdian Est -5506 From. PW Sake Sent. -Nlonay.,Aprll 07, 2OW 11 �27 AM To: Matthew 24swoft Cc: Ted Beire, 5-taun *NaTdle; Adam Zarapza; Sab-,na Bowman Subject* RE, Interagency Agreement Meridfe-,) Split Coffidor 3-21-0�0 flial &'aft cleandocx Atu�&ed N the "-'to�t dra, of Me 1";erage"-I"y Ar'i ID his acceotcd the L3Ic5t Q, 24) ftoa-, 'vIDC af'-d ih `I EPIC 't docs ' 1 i",(n-,c revl'sio("a' shl'-c My =µ'#nail Of 2 10, 1 hhre a a t I -w acrd lxxk Irn"g" Z41Y siat I 'eg1rdiq"" ae drz ft PODC 'aid ACI Q ve fezdy to [I-je F �1 ul From, Pani Solce Sent. Thu ay, Mare2a, 20 -OS 1:43 PM Cc: Adan-, Zaragoza, Sablria ?cowman Subject. interagency Agrftment me,,&an Spit Corrmor I -:7 -Cs fl al «raft clea,,1,dotx All, hese is the latest I%T Agree -ant -on ti -- h4efidiar, Sp'==z Corridor Pfojec,. defier ou;1 Olecting todzy, she decAod is wood de a Food idea to rccecalate this draft to al of -" garties, to idratilyany 'erna;rtirg issue,, cc concerns. Pleast, coiitact at dir(Cvy to dl"cuss atY -'ipceific isioes. I Z:"t;, hopetol vc'e"'Can ftt th's tnalized �r9 ODC f`&�t A`10"Th. It WOuld he Akc it vVe could havv. the draft agreerient f ir,*ked before UwApril Tei Jloint aleeting wAn Meridian, ook `orvvard to Pe.aeinj le R I y*L� oni scor, Thankyou. 19142" 12 9 Exhibit 3: Maintenance Cost Estimate August 15a 200 Proixisid for Mendiata Split Corridor 2004 - Sl 3.689.x- 9 tttouth period - S 1,521. fey inandt h ludes: 12 rno s, weekly trash pickup, planting led weed cotttrc�l, Four lawn fcxrtilizationsr one billhttg tt Krtrttettt, OPo fall pUtting Nd fertilization. Ork- fall pruning. one insect spray for orriarnetitals. arta* tall cleanup. Five t ionthly inigiltion r& pairs. Ajay through &Opti rnbt -r Two chattevs of color for strtt.ual hers 201 - Si7.i%i:.W tttouth period - S1,767,00 NY nionth Inc ludes� 0 .32 mows. weekly trash pickup, planting, KM we d contr 1. Four lawn fenilrzations, arte hillhu treaty ient, "Ile -,prime planting loci fertiiizatioa. otty fall planting lvrl fertilisation. ono spring pruning. . on fall prltnin . Ixw in ct Spray for omarn at'lls. vn 'spralg C1MITtp. Orle fail cleanup. five monthly irrigation repairs, May thnnttglt Septet nlvr. two rhea a:s of tolor for annual hulls 2011 51 .2 �4.t00 - 9 inon 11 penod - S4026.00 par r ionth Includes, 1 snows. weekly trash pickup. planting lel weed contral< Fur lavnl fertiliza(ions. one billhug ttvatineat, ov spriq, planting bed fertiti'l-atic�tt„ ran:Y f ell planting led fertilization. Ofie -,PfingPfullin-0. one fall pruning. cele insz t spray for omant ntals. me spring clzatttrp. tart* fall cleanup. fire nionthly irrigation repsdrk. May tltt tq,,h Septs inti r. two changes of color for annual t ds 13 0 August 19, 2008 : ivN AO CHD �ionvrw6�es��o :cam Mayor Tammy de Weerd & Council Members City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 Re: E. 3rd Street Extension/Alignment Study -Preferred Alternative Dear Mayor and Council Members: P Sherry R. Hube�� ident Dave Bivens, 2or John S. Franden, Commie r Rebecca W. Arnold, Commissioner On behalf of the Ada County Highway District (ACHD), thank you for the efforts and time that your staff has taken to bring this Extension/Alignment Study to this point in the process. ACRD appreciates the relationship that the City of Meridian and ACHD have formed and the cooperative nature that exists. During the ACHD Commission meeting on August 13, 2008, the Commission was asked to select a preferred alignment for this study. Information was presented that indicated the steps and work that has occurred with this effort. A decision matrix was also shown and staff requested the selection of a preferred option. The ACHD Commission, during this meeting, indicated their preferred option to be the 3rd Street alignment (Extension Option 2). However, the Commission also expressed concern regarding how the right-of-way for this alignment would be acquired. This acquisition, if not done correctly and quickly, when opportunities present themselves, could change the favorable alignment option indicated above. Right-of-way for roadways with a functional classification below Arterial classification are exacted from the developer at the time of a development application, with no compensation. This roadway, even if it becomes classified as a collector street in the future, still would have no compensation applied during the acquisition of the necessary right-of-way or construction of roadway improvements. ACRD would like to stress that based on current conditions, the preference is the 3rd Street Alignment, however, ACHD has no intention to provide any type of monetary commitment related to this roadway, either the acquisition of right-of-way or costs associated with design and construction. The Commission has specifically requested written confirmation from both the City of Meridian and of the Meridian Development Corporation (MDC) acknowledging these facts and confirming that the City of Meridian and/or MDC will acquire the necessary right-of-way for this project and will seek no compensation from ACRD for this purchase. The Commission seeks this confirmation because they are concerned about selecting a preferred alternative that may not be feasible. ACHD is requesting this information to ensure all agencies are in understanding as the study progresses. The type of development that exists today or is currently underway is typically very slow to redevelop. Without a funding source for right of way acquisition, it may be necessary to consider an alternate alignment for this connection to become a reality in the foreseeable future. nua wuiny rngnway uisma 9 J//!) Adams street • Garden City, ID • 83714 • PH 208 387 6100 • FX 345-7650 • www.achd.ada.id.us ACHD and the City of Meridian have a great working relationship and preservation of this relationship is very important to us. Please contact me at (208) 387-6118 or at cherndon(&achd.ada id us if you have further questions. Sincerely, 7 Craig Herndon Studies Coordinator cc: File ACHD Commission Matt Ellsworth, City of Meridian Associate Planner Shaun Wardle, Meridian Development Corporation September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 4-E REQUEST Art in Public Spaces Selection Committee Recommendation on Art for City Hall by David Stolhand: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 5-A REQUEST Discussion on Downtown Streetscape Project by Steve Siddoway: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials• COMMENTS Materials presented at public meetings shall become property of the City of Meridian. • • September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. S -B REQUEST Discussion on Overland Road Realignment by Jim Jewett: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. !7- September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. S -C REQUEST Update on Meridian Heights/Kentucky Ridge & Leisure Lane Subdivisions by Thomas Barry: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See Attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. E IDIAN�-- -- IDAHO Internal Memorandum TO: Tammy de Weerd, Mayor Members, City Council FROM: Tom Barry, Public Works Director DATE: September 16, 2008 CC: Bill Nary, City Attorney RE: Meridian Heights/Kentucky Ridge and Leisure Lane Subdivisions Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba On September 8, 2008, staff from the Public Works Department met with a representative from the Meridian Heights/Kentucky Ridge Home Owners Association and 4 residents of the Leisure Lane subdivision. Also in attendance were the Mayor, the City Attorney, a City Planner, a representative from the Idaho Department of Environmental Quality (DEQ), two engineering consultants (Centra Engineering and Civil Survey Engineering), and two financial analysts from DPFG. A brief summary of meeting highlights follows (meeting minutes are on file): 1) Both the Meridian Heights/Kentucky Ridge and Leisure Lane subdivisions have failing water and/or sewer infrastructure and are under consent order from DEQ to either remedy or cease using their systems. 2) There are about 286 homes impacted in the Meridian Heights/Kentucky Ridge subdivision, which is not annexed, and 11 homes in the Leisure Lane subdivision which is annexed. 3) Total improvement costs for the Meridian Heights/Kentucky Ridge subdivision (including hook-up fees) are on the order of $4.4M and about $300,000 for Leisure Lane. 4) Initially, PW staff thought that a Community Infrastructure District (CID) would work to finance the improvements for both subdivisions. While this approach appears to be viable for the Meridian Heights/Kentucky Ridge subdivision, it no longer appears to be viable for the Leisure Lane subdivision since there are no community assets for consideration and incorporation into the CID. Public Works Department . 660 E. Watertower Street, Suite 200, Meridian, ID 83642 Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancitv.orq MOORE SMITH BUXTON & TURCKE, CHARTERED ATTORNEYS AND CouNsnons AT LAw %0 W. BmNom STREET, Sum 520, Win, ID 83702 T"HONE: (208) 331-1800 Fax: (208) 331-1202 www.msbtlaw.com STErxAmm J. BONNET- JoaN J. McFAmEN*tof com=et SusAN L BuxroN* MICnAM C MoosssOf Com=et PAUL J. Frresa Jna. S. HOLuvKA P Also admitted in California 8RucH M. Smut; * Also admitted in New Medco PAUL A. TUROW • Also admitted in Oregon CARL J. WnwRov** 4 Also admitted in South Dakota TAMMY A. ZOKAW - Also admitted in Utah =Also admitted In Washington April 30, 2008 Clint Dolsby, Interim City Engineer City of Meridian Email: dolsbyc@meridianciV.org Dear Clint: I enjoyed meeting with you and Leisure Lane representatives today. As we discussed, local improvement district ("LID") proceedings are fairly complex and require publication of notices, public hearings, and adoption of ordinances and resolutions at several stages. The reason for all of these procedural requirements is that voter approval is not required in order to create an LID and to issue LID bonds. In place of an election, hearings are held at which property owners may protest the inclusion of their property in the LID or the amount of their particular assessment. As promised, I am providing a brief outline of the procedure involved in doing an LID: 1. The LID is initiated either by a petition signed by 60% of the resident owners of property to be assessed or by resolution of the City Council. 2. A "resolution of intent" to create the LID is then adopted by the City Council, describing the proposed project, estimating the cost, setting forth the proposed method of determining assessments (front foot, square foot, etc.), and establishing the date, time, and place of a hearing on whether or not to create the LID 3. Notice of the hearing is published at least twice, the first publication being at least 10 days before the hearing, and mailed to each owner at least 10 days in advance of the hearing. 4. Hearing is held, at which any owner may protest the inclusion of his or her property in the LID. (In order to assess property for LID costs, the property must benefit from the improvement being financed. If an owner can show at the hearing that his/her property will not be benefited by the improvement, the property can be excluded from the LID.) 5. Following the hearing, if the City Council determines to proceed with the LID, it adopts and publishes an ordinance creating the LID, describing the project, describing the boundaries of the LID property, appointing an engineer, and ordering the project to be acquired. 0 LID Process April 30, 2008 Page 3 14. After the 30 -day payment period is over, the City adds up the payments made, deducts that amount from the total assessment roll amount, and issues bonds for the remaining amount of the assessment roll. This is done by ordinance after the City has received a suitable offer from a bond purchaser. 15. The payments received during the 30 -day payment period, plus the proceeds of the bonds, are used to pay back the interim warrants and any remaining costs of the LID. 16. If an owner who has decided to pay in installments later decides to pay the assessment in full, he/she can do so, but there is a pre -payment penalty for doing so in the amount of one additional year's interest payment. As you see, the procedure is fairly complex, and each step in the process must be done in substantial compliance with the law. There are several resolutions and ordinances, and at least 2 public hearings, each of which requires published and mailed notices. As bond counsel, it is our job to prepare all of the resolutions, ordinances, and notices, including interim financing documents, and to be available to advise the City and its engineer as to the legal steps involved. We also prepare the necessary documents for the issuance of bonds (except the official statement or other disclosure document if one is required; the City will need to retain the services of a financial advisor for that service). Upon completion of the proceedings, we also issue our approving bond counsel opinion to the City and to the purchaser of the bonds. We do not prepare the assessment roll or determine the amounts of the assessments (the engineer has that responsibility), nor do we guarantee in advance that any particular assessment will be confirmed in any particular amount, because these matters are subject to the public hearing, decision by the City Council, and possible appeal to the District Court during the statutory 30 -day appeal period. If there are additional questions about the LID process, please contact me or feel free to pass my contact information on to others with questions. I can be reached at 331-1804 and/or tazamsbtlaw.com. Sincerely, cc Tim Burgess 0 STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY 1445 North Orchard • Boise, Idaho 83706 • (208) 373-0550 September 9, 2008 Mr. Thomas H. Barry Public Works Director City of Meridian 660 Watertower, Ste. 200 Meridian, ID 83642 Subject: Leisure Lane Subdivision — Public Health Concern Dear Mr. Barry: 0 E SEP 16 2008 C.L. "Butch" Otter, Governor Toni Hardesty, Director I am writing this letter at your request, responding to the serious public health concern at Leisure Lane Subdivision. The public drinking water system well that supplies water to this subdivision is contaminated with uranium. The most reasonable and cost effective option to fix this problem is to abandon that well and connect to the City of Meridian drinking water system. This letter does not address the issues of funding, construction, etc., all of which are important parts of this puzzle. However, it is my professional opinion that the driver in this situation is the serious health threat posed by their contaminated well. While I appreciate the limits of what the City can do by law, I ask that the City do everything possible to help these people out of this situation by allowing connection to the City drinking water system as soon as possible. I will be out of state until October 6`h, but will be available to discuss this further with you and the Mayor and Council after that time. Sincerely, Mark Mason, P.E. Engineering Manager, Boise Regional Office Idaho Department of Environmental Quality c: Clint Dolsby, P.E., Acting City Engineer, Meridian File 1 DW Engineering, Reading File 0 STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY 1445 North Orchard • Boise, Idaho 83706 • (208) 373-0550 C.L. 'Butch' Otter, Governor Toni Hardesty, Director September 9, 2008 Mr. Thomas H. Barry Public Works Director City of Meridian 660 Watertower, Ste. 200 Meridian, ID 83642 Subject: Meridian Heights / Kentucky Ridge Subdivisions — Public Health Emergency Dear Mr. Barry: I am writing this letter at your request, responding to the up -coming public health emergency at Meridian Heights / Kentucky Ridge Subdivisions. First, the wastewater land application disposal field will no longer be available or useable after this September. Although the wastewater from the subdivisions can be stored over the winter in their ponds, they will need another disposal method in the spring of 2009 and beyond. Therefore this will be a public health emergency in the spring of 2009. The only feasible option is a connection to the City of Meridian sewer system. Second, the public drinking water system well that supplies water to these two subdivisions is contaminated with uranium. This is a serious public health concern. The most reasonable and cost effective option to fix this problem is to abandon that well and connect to the City of Meridian drinking water system. This letter does not address the issues of annexation, funding, construction, etc., all of which are important parts of thi , puzzle. However, it is my professional opinion that the driver in this situation is the seric;ts health threats posed by their failed wastewater land application disposal field and their contaminated well. While I appreciate the limits of what the City can do by law, I ask that the City do everything possible to help these people out of this situation by allowing connection to the City systems as . soon as possible. I will be out of state until October 6t', but will be available to discuss this further with you and the Mayor and Council after that time. Sincerely, Mark Mason, P.E. Engineering Manager, Boise Regional Office Idaho Department of Environmental Quality c: Clint Dolsby, P.E., Acting City Engineer, Meridian File 1 DW Engineering, Reading File September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. S -D REQUEST Rate Update on Sewer / Water by Thomas Barry: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See Attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • EkDIAN*-- -- IDAHO Internal Memorandum TO: Tammy de Weerd, Mayor Members, City Council FROM: Tom Barry, Public Works Director DATE: September 16, 2008 RE: Public Works Water and Sewer Rates BACKGROUND: MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba As you know, there exists a need to modify the water and sewer rates to keep pace with utility capital infrastructure needs, increased operational and maintenance expenses, and the rising cost of capital construction. Public Works staff understands that any modification to the rate structure or amounts could have a significant impact on our customers. To this end, staff in both the Public Works and Finance Departments has been working diligently to develop a process for educating and involving our rate payers in this important work. The recommended process follows with a timeline attached for reference: TECHNICAL REVIEW: I. Rate Validation: Staff has developed a new rate model that forecasts future financial needs for the Enterprise Fund. This forecast suggests that the Enterprise Fund will encounter significant financial strain unless modifications are made soon to the rate amounts. While staff has developed an initial rate recommendation, it seems prudent to request a third party, peer review of staffs' recommendation. This process would involve contracting with an independent financial specialist to review staffs' inputs, approach, and recommendation. The specialist would then generate an independent opinion letter regarding his or her findings. Initial correspondence with consultants suggests this process would cost between $6,000 and $10,000 and take approximately 1 month. Public Works Department . 660 E. Watertower Street, Suite 200, Meridian, ID 83642 Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org ll - N O P O) CN O a In Q O) N $ N N E{E U') P M O co r^ ca M - —-------------------------------- N A ' U O L. 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CJ Q' O d co Q' LL W LLL lo C d lL FO- M N __ CL Z So v LLLLLL=111 (_D v L Z Ix m a, a 0- ii .be WV 12 a a 7 F- �Go Ma 0� ® LL �LL 0 P N M d' M CO P 00 O) O P P P N P M---- P P P P �- M P O P O N P N N N CM N �' N t0 N CO N I� N O N O N m § fto ao is September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 5-E REQUEST Room Reservation Policy and Accompanying Fee in New City Hall by Robert Simison and Bill Nary: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS • 0 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 5-F REQUEST Update on City - Initiated Annexation of Properties by Caleb Hood: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 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(D r* (DCD -� o r n 'a a -a� � k_ o ,�, (D o En 0 a * a O Ln� m o k o r! i LiA w t September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 5-G REQUEST E. 3rd Street Extension & Alignment Study by Matt Ellsworth: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See Attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ! 0 City Council Regular Meeting Tuesday, September 16, 2008 East 3`d Street Extension & Alignment Study Background The City Planning Department and Meridian Development Corporation, in consultation with Ada County Highway District, have examined several possible alignments for a future extension of E. Yd Street from Franklin Road to Fairview Avenue. The analysis is based on stakeholder and public input, estimated right-of-way and construction costs, a qualitative examination of traffic operations, and a review of adopted and active plans. Per the matrix below, the project team recommends the 3rd Street Alignment as the most viable alternative of those considered. The 3rd Street Alignment is included as Extension Option 2 in Exhibit 1. Table 1 - Alternative Arialwis Matrix City staff updated Council on the study on July 15, 2008. During the update, Council directed staff to (1) discuss possible funding options with MDC and (2) present the analysis to the ACHD Commission for their input prior to approving an alignment for conclusion of the study. Update 1. City staff met with MDC to discuss funding options. ACHD has stated throughout this process that they will not commit funds to this roadway, so — unless the City and/or MDC wish to design, secure right-of-way, and construct 3rd Street — the formation of a Local Improvement District may be the most realistic option. MDC stated that they will participate in the formation of a Local Improvement District to construct the 3rd Street Connection if the City feels that this is the most viable implementation strategy. A second approach is to explore the possibility of reclassifying E. 3rd Street as a minor arterial. Part of the vision of the DMTMP is to decrease vehicle trips on Main Street (by removing the regional "through" movements in favor of "to" or local movements). If that vision is realized through construction of the Split Corridor and E. 3rd Street, Main Street will no longer serve the function of an arterial (i.e. it may be worth reclassifying as a collector). By facilitating the additional/overflow through movements across the railroad tracks and from Franklin to Fairview, and also facilitating large truck traffic from Main Alignment AlternativesAreferred :. 2%St. at 4 St -A Vat -13 Alternative. + Intersection Imp. School + R/W Impacts Location Stakeholder Input R/W Impacts + Straight R/W Impacts Curves Curves Not Evaluated 3rd St Positive and Positive and Public Input Negative Positive Negative Negative Feedback lFeedback Feedback Feedback 31d St Estimated Rightof- Wa Cost $1,340,464 $1,121,952 $1,466,184 1 $1,309,600 3`d St Estimated Construction Costs $1,257,970 $1,126,321 $1,293,250 $1,317,192 3rd St Traffic Operations Ranked 4d' Ranked 161 Ranked 26d Ranked 3`d 3`d St Adopted and Active Plans Conforms Conforms Conforms Conforms Any City staff updated Council on the study on July 15, 2008. During the update, Council directed staff to (1) discuss possible funding options with MDC and (2) present the analysis to the ACHD Commission for their input prior to approving an alignment for conclusion of the study. Update 1. City staff met with MDC to discuss funding options. ACHD has stated throughout this process that they will not commit funds to this roadway, so — unless the City and/or MDC wish to design, secure right-of-way, and construct 3rd Street — the formation of a Local Improvement District may be the most realistic option. MDC stated that they will participate in the formation of a Local Improvement District to construct the 3rd Street Connection if the City feels that this is the most viable implementation strategy. A second approach is to explore the possibility of reclassifying E. 3rd Street as a minor arterial. Part of the vision of the DMTMP is to decrease vehicle trips on Main Street (by removing the regional "through" movements in favor of "to" or local movements). If that vision is realized through construction of the Split Corridor and E. 3rd Street, Main Street will no longer serve the function of an arterial (i.e. it may be worth reclassifying as a collector). By facilitating the additional/overflow through movements across the railroad tracks and from Franklin to Fairview, and also facilitating large truck traffic from Main 0 0 Street, E. Yd Street may essentially function as an arterial. If this reclassification occurs it would make E. Yd Street impact fee eligible, and additional public/private partnership opportunities may be possible. Examples of other minor arterials include Latah from Overland to Emerald, Harrison from Fort to Hill, and Hill from Cartwright to 55. Another possible approach is to encourage ACHD to reopen the impact fee discussion to include collector roadways. At present, ACHD only receives impact fees for arterial roadways. Collectors in need of improvement in developed areas are not eligible for impact fees, and constructing such improvements through development is difficult due (at times) to the piecemeal nature of redevelopment projects. 2. ACHD staff updated the Commission about the study on August 1, 2008. The Commission supports the "3rd Street" Alignment Alternative based on the information presented. However, as outlined in a letter received by City staff on August 19, 2008 (Exhibit 2), the Commission has concerns about the four-plex that is under construction in that alignment, and reiterates that ACHD does not intend to contribute monetarily to right-of-way acquisition, design, or construction of this project. ACHD's support of the 3rd Street Alignment Alternative is contingent on "written confirmation from both the City of Meridian and of the Meridian Development Corporation (MDQ acknowledging these facts and confirming that the City of Meridian and/or MDC will acquire the necessary right-of-way for this project and will seek no compensation from ACHD for this purchase. The Commission seeks this confirmation because they are concerned about selecting a preferred alternative that may not be feasible." Request A. Response to ACHD: Staff seeks direction from Council in response to the letter from ACHD. The letter requests "confirmation that the City of Meridian and/or MDC will acquire the necessary right-of-way for this project," along with acknowledgment of the fact that ACHD will not fund the 3rd Street connection. B. Provide direction on a potential funding strategy: Of the options above, which seems most feasible and desirable? Are there other approaches that should be considered? C. Identification of a preferred 3rd Street Alignment: The final steps in the study process are to (1) identify parcel -specific right-of-way needs for the chosen alignment and (2) prepare the final report for adoption. Prior to moving forward, staff seeks Council direction/approval of a preferred alignment alternative. 2 0 Exhibit 1: Alignment Options 0 Legend am-gE Saw.- INKSMOMMMMM" Extension Option I EasMest Option 1 Extension Option 2M Eastt►Nest Option 2 Extension Option 3 0 Exhibit 2: ACHD Letter AllgMst 19.2008 Mayor Taminy de Weerd& Council Member-, City of Meridian 33 E Idaho Avenue Meridian. ID 83642 Re: E Y4 Street Ex tension/Alignment Study -Preferred At ternative Dear Mayor aild Council Members: Cwol A. McKn, Pm,,i&A shenyR, I z I,, V'ze Fx'ez&r't Dwe sfvar V'Ace P'esadevt 3(*a 5. rmrlen, CowfrixVow ;*beaa'Wkrald, On behalf of the Ada County Rebway District (ACHD), thank you for the efforts and tinle, that your staff has taken to bring this Extension/Alignment Study to this point in the process. ACHD appreciates the relationship that the City of Meridian and ACED have formed and the cooperative nature that exists, During the ACHD Commission meeting on August 13, 2008, the Commission was asked to select a preferred alignment for this study. Information was presented that indicated the steps and work that has occurred with this effort. A decision matrix utas also shown and staff requested these lection of preferred option. I'he ACHD Commission, during this meeting, indicated their preferred option to be the 34 Street alignment (Extension Option 2). However, the Commission also expressed concern tegardin" how the right-of-way for this alignment would be acquired, This acquisition. if not done, correctly and quickly, when opportunities present themselves. could change the favorable alignment option indicate(] above, Right-of-vvay for roadways with at functional classification below Arterial classification are exacted from the developer at the time of a development application, with no compensation, This roadway, even if it becomes classified as a collector street in the future, still would have no compensation applied during the acquisition of the necessary right-of-way or construction of roadway improvements. ACHD would like to stress that based on current conditions, the preference is the P Sheet Alignment, however, ACHD has no intention to provide any type of monetamy cornmitinent related to this roadway. either the acquisition of right-of-way or costs associated with design and construction, The Commission hats specifically requested written confirmation from both the City of Meridian and of the Meridian Development Corporation (MDC) acknowledging these facts and confirming that the City of Meridian and/or MDC will acquire the necessaq right-of-way for this project and will seek no compensation from ACHD for this purchase. The Commission seeks this confirmation because they am conceniedabout selecting a p€efeared alternative that may not be feasible. ACHD is requesting this information to ensure aril agencies are in understanding as the study progresses. The type of development that exists today or is currently underway is typically very, s , . low to redevelop. Without a funding source for right of way acquisition, it may be necessary to consider all alternate alignment for this connection to become a reality in the foreseeable, future. Ada CO-Ity highvvay 0mJa * 3773 Adam .te# * CerdW UY, M a, S3714 a PH 2M X? 6100 # FX X45.7650 # 0 0 ACHD and the City of Meridian have a great working relationship and preservation of this relationship is vcry important to us, Please contact me at (2 08) 387-6118 sir at ��.<�i: d.etcla i'l,�if you have further 41wstions, snxemly Cmia Herodon C, Studies Coordinator cc: File ACHD Commission Matt Ellswonh, City of Meridian Associate Planner Shaun Wardle, Meridian Development Corporation J m r -i (D. E3 ((D C E3 C) cf)- CD CD O' z C C) tD Cl) CD �. CD 2 C) O O itJ On ID CD CD cn;Cl)< CD a r+ a O' 06 k 3., �Cr M Qom O CDS O CD - Cl) -� O C7 O < r+ < CD CD O U 33y Q�, cncr� I M m m pp pt ;w= 8 _ m A D A 0 A � � �' o -Ti � ('y 'D Mcyi p • •a 7 N rlD V I I�I I I I-�I1MIwINIvI0C7I IvIVI�II ININIIWIAIIS�IINIImI--I�I1�IvI� �II0I�ITI�I�I�I>III0lo�l�lg■I�I�IITI�III0IIInIITIIIaI�Il�lvlvll� N �o N 7 C `n N N n N N hal _ C -n6�# C9 ® C "n _O N _O N O C n C "n N O 17 O '0 O C -n C -n O N O O o O O N O apo N 6po rmp ®- O®® d 4® C D 'n -n m O i w w O TC1 t J O N 0 O O v N .F, lw!� 140 ..+P A tl7 Lel 6iD '� G! P.0� ®94 ^s1b� A 1`2 v' ® O CA l"nA m 0 0 September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. S -H REQUEST Split Corridor Phase 2 Design Update by Matt Ellsworth: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See Attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 0 City Council Regular Meeting Tuesday, September 16, 2008 Split Corridor Phase 2 Update • Background The draft Traffic Study Report for the Split Corridor Phase 2 project states that "Maintaining the Main Street traffic signal [at Fairview Ave.] with the Phase 2 improvements will result in acceptable operations on Fairview Avenue when the project is constructed in 2012. However, westbound vehicle queues from the Meridian Road [and Fairview] intersection will continue to back up beyond Main Street." The LOS for the roadway during the peak hour will be "D". This is the project team's recommendation for construction of this project in 2012. The recommendation also includes removing the eastbound left -turn into the Cherry Lane Plaza (eastbound motorists will turn left/north at the Meridian intersection, and access the Plaza from the west off of Meridian instead). Removing left turns from this approach will maintain an acceptable level of service at this intersection in the near future. The report notes, however, that the level of service will deteriorate from 2012 until 2025, at which point additional improvements will be necessary to allow the area to function in an acceptable manner. At an earlier update on the project, Council inquired about possible treatments and resultant function of the Main/Fairview intersection. Council requested that ACHD analyze several intersection configurations in this area and report back on their findings. The four scenarios examined at Council's request for the Main/Fairview intersection are: • Scenario A: Remove the signal at Main Street and limit the Main Street and Cherry Lane Plaza approaches to right-inhight-out. A full access signal is installed at 3rd Street and Fairview. • Scenario B: Close the Cherry Lane Plaza approach. Allow left-in/left-out and right- inhight-out access at Main. No new signal at 3rd Street would be allowed with this scenario. • Scenario C: Reconfigure the Main/Fairview intersection and signal to restrict left -turns and eliminate through movements from Cherry Lane Plaza and Main Street. The Cherry Lane Plaza approach has right-in/right-out access, Main Street has left -in (from westbound Fairview) and right-inhight-out access, and 3rd Street has a full access signal. • Scenario D: Close the Cherry Lane Plaza approach and reconfigure the Main/Fairview intersection. Main Street has left -in (from westbound Fairview) and right-inhight-out access, and 3rd Street has a full access signal. Update Based on technical considerations, ACHD's project team recommends Scenario A (limiting Main Street and Cherry Lane Plaza to right-in/right-out and installing a full access signal at 3rd Street) as the preferred longer-term configuration. Of the options considered Scenario A results in the best traffic operations. Since several Council members expressed concerns with removing the signal at Main Street (and limiting the intersection to right-in/right-out only) due to potential impacts to businesses on Main 0 0 Street, ACRD staff is willing to support Scenario C as an alternate long-term solution. Under Scenario C, eastbound traffic on Fairview will still function at a LOS F in the peak hour in 2035. Request That Council provide feedback on the results of the analysis of Main/Fairview, in particular Scenario C as a compromise long-term solution. Does Council support (1) the proposed project for construction in 2012 and (2) Alternative C as the ultimate configuration of Main/Fairview and E. 3rd/Fairview? Recommendation That Council support both the proposed 2012 improvements and Alternative C as a compromise long-term solution for Main/Fairview and E. 3rd/Fairview. N � e l .a r� � r w.,Mx.:�s� fit•, , . �� ► ► 1•- ,F" s?� �• �'�, der f l � k' �'�3a` Pr"� A. ��iN{lN 194 Ii till '4'1 i t VA 9f Y ull�l ISI � ., .•,� �a� w _ _ 234 ow � 291 M � '� o00 198 l w 468tin ,o v 234--)> N o z X m v September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. S -I REQUEST Discussion of City Council ACHD Joint Meeting Topics for October 6th Meeting by Matt Ellsworth: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See Attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: _ Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 September 12, 2008 MEMORANDUM TO: Mayor De Weerd City Council FROM: Pete Friedman • RE: AGENDA ITEMS FOR JOINT MEETING WITH ADA COUNTY HIGHWAY DISTRICT COMMISSION The next joint meeting with the Ada County Highway District Commission is scheduled for Monday, October 6, 2008. We have worked out a protocol with the District staff for identifying meeting topics early enough for the respective staffs to develop appropriate supporting materials in advance of the meeting. In order to accomplish this, we are utilizing the Council workshop meetings to identify the topics for the joint meetings. The topics that are suggested for the October meeting are: ■ 3`d Street Alignment Study Update and right of way discussion. ■ Proposed Cost Sharing Policy. ■ Right of Way Vacation — Review Authority and Responsibilities ■ Ustick/ Linder Intersection — Project update ■ Split Corridor Update Please advise us Tuesday night if there are other topics that you wish to add or would like to delete. Once we have your preferences we will transmit the information to the District. Thank you. Planning Department . 660 E. Watertower Street, Suite 202, Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org • September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 5-1 REQUEST Discussion of City's Transportation Request List for ACHD for Use in FYWP Update by Matt Ellsworth: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See Attached CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. City Council Regular Meeting Tuesday, September 16, 2008 City's Transportation Request List Background ACHD is preparing the 2010 — 2014 Five Year Work Plan. The proposed schedule for this year's update is: • September 30 — City requests submitted to ACHD • October 24 — School District requests for pedestrian projects due • November 11 — Draft A • December 10 — Draft B • January 28, 2009 — FYWP public hearing and adoption The Transportation Task Force (TTF) met on September 4, 2008 to discuss the City's transportation priorities. The TTF used last year's list as a starting point in developing this year's list for Council's consideration. The full list as prepared by the TTF is included as Attachment 1. Attachment 2 is a summary of Meridian projects in last year's FYWP. Update ACHD looks primarily at the top five roadway and intersection requests. ITD and COMPASS also receive the City's priorities to consider when making programming decisions throughout the year. The top five roadway, intersection, and state transportation projects as determined by the TTF are: A. Roadways 1. Downtown Split Corridor Phase 1 2. Downtown Split Corridor Phase 2 3. Eagle Road, Victory to Ridenbaugh 4. East 3rd Street Extension 5. Pine Avenue, Meridian to Locust Grove B. Intersections 1. Linder/Ustick 2. Linder/Pine 3. McMillan/Locust Grove 4. Meridian/Ustick 5. Chinden/Meridian * Ustick/Ten Mile was the group's second highest intersection priority, but ACHD staff instructed the TTF to remove intersection projects that are included with roadway projects. The Ustick/Ten Mile intersection is included with Ten Mile, Cherry to Ustick (CN — 2013), and the Eagle/Victory intersection is included with Eagle, Victory to Ridenbaugh (CN — 2010/2011). C. State Projects 1. Ten Mile Interchange 2. Meridian Interchange Rebuild 3. Linder Road Overpass 4. Widen Chinden 5. SH 16 Extension In addition to the overall projects list, the TTF submits the following comments for Council's consideration: • Many of the roadway projects listed as priorities are indicative of broader corridor needs. Examples include Ten Mile, Pine, Linder, Fairview, and Ustick. ACHD should make an effort to create full, usable transportation corridors rather than constructing piecemeal improvements that only benefit a mile or two at a time. The City should include comments to this effect in the explanation column of the final spreadsheet. • Intersections are paramount. Whether by interim improvements of full construction of ultimate configurations, ACHD should focus on intersections to move traffic. Again, ACHD should focus on corridors rather than individual, disconnected projects. • ACHD requested that the City reprioritize projects from last year's list and not include new projects this year. The TTF understands ACHD's reasons for this request — there is a huge backlog of needed projects. However, not recognizing new and pending needs that continue to mount fails to fully convey the severity of the deficiencies in the City. A perfect example of this is the Ten MileNictory intersection, which was not on last year's list but will experience considerably increased pressures when the Ten Mile Interchange is complete. This project would likely have registered fairly high on this year's list if it were included. • Similar to previous years, the prioritized list is not a wish -list of niceties but rather an identification of Meridian's worst transportation system deficiencies. The TTF recommends that these comments are included in the narrative that the City submits to ACRD. Next Steps Based on Council's input, staff will prepare a final list along with comments in letter format for Council's consideration on next week's consent agenda. Staff will work with the School District to identify Safe Route/Community Programs requests before October 24, and bring an additional update to Council within that time. Request That Council consider the updated list of transportation projects from the TTF and either approve or revise as Council sees fit prior to forwarding to ACHD and other transportation agencies. Recommendation That Council approve the TTF's transportation projects list with the following revision: • Switch the TTF's number five (Pine, Meridian to Locust Grove) and six (Ten Mile, Franklin to Cherry) roadway project priorities. The configuration of Pine through downtown requires additional conversations related to available right-of-way and desired roadway elements (center turn lane, bike lanes, on -street parking, etc.). Ten Mile, Franklin to Cherry is a clear need with construction of the Ten Mile Interchange scheduled to begin in 2009. It was also the City's number two roadway priority last year (it was behind Downtown Split Corridor, which was broken out into phases one and two on this year's list). N i Attachment 1: TTF Transportation Projects List 0 • 0 • • 0 0 Attachment 2: Meridian Projects Summary, 2009-2013 FYWP Pro'ect ROADWAYS `E Ie. Vic€ to Ridenbau h 7 ACHD Priori 2 1 07-11 1 08-12 09-13 Const Yr Const Yr Const Yr 2007 2003 10-11 Totel RroJect Cost x 100© $4.486 Notes "arzacgkr ,0s iM:gj Fairview, Eagle to Cloverdale (16) 6 PD PD 13 $6,962 Fairview, Locust Grove to Ea le (16) 17 PD OF Pia $7,114 Fairview, {Meridian to Locust Grove 113 8 PD OF PO $7,108 Franklin, Stock Cat to Ten Mile 6) 24 PD PD Pia $7.090 `Franklin, Ten Mile to Linder (5) 11 2011 PD PD $6,850 `Franklin, Touchmark to Five Mile MMA' 8 2009 2009 2010 $16,480 Linder. Franklin to Ustick (10) 22 OF OF OF $10,187 McMillan, Locust Grove to Eagle (WA) 34 OF OF OF $4,665 Meridian Split Corridor Phase 1 (1) 4 2009 2009 2009 $6,340 orTWKtra��dmmwarr�i Meddian Split Corridor Phase 2 1 3 PD 2012 2012 $12.909 'Ten Mile, Franklin to Chert (2) 12 2007 _ 2008 2,010 $11,080 ,, W o "ra terata t'"; r r -p 'Ten Mile, Cherry to Ustick 2 12 2009 2010 2013 $8,725 tJst;;ir�a�:tiarvitr.?:sad Ten Mile Cveriand to Frankiin IWVA OF OF WA tti�6s�x{rraeact�r. sR� Ustick, Locust Grove to Leslie (8) 16 OF PD OF ... $3,416 Usiiolc Meridian to Locust Gorove t8 17 OF PD PD $5,118 INTERSECTIONS, Rebuild Main, Waltman, Meridian, and Central (WAIT -1 2009 1 2009 2009 1 r k mo i UsticklLocust Grove NIA OF I OF OF $4.038 INTERSECTIONS, Signal and Rebuild (City Priority) Slack Craffranklin ¢wA 9 PD PD PD $0 mat izaw Fru ir. @zcu �twTQnrs a "1MckIllawtocust Grove (66) 7 2010 2012 2011 $4,470 TlrWl index 2 2 2008 2010 2011 $4,715 M.a da fW Ten r Frac-aiin SH 69lColumbla `WA 5 2010 2010 2010 M3 $%r Ustic°k (NIA) 6 MIA OF PD $1,350 Ten iM)IetAmit (NIA) 11 2011 2010 2011 $1,504 'Ten Mile/Franklin (NIA) 2W7 2008 2013 50 hn%4ad wi TarK4. Fw- W rto tea, Ten Milest+ oMilan WA OF OF WA Ten MileNictar (WA) OF NA N/A UstickUnder (1) 1 2008 2009 2009 $4,624 Ustiak,Wridian(6) 2010 PD OF $2,218 mtzma arasarsgi^ `UstidWTen Mile 4 7 2039 2010 2013 $9.480 m , 4e rT♦r rt,4. *! ro au Wx 'Victoty}Eagle (RIA) 2007 2008 2011 $3,081 r =.tr,,c na to away pmxt i X299 wva t o r :% una i swroa3 PD 1 2011 2011 $628 Amity ## 301 ( ov&r i arta; i+22 , um ctm) PD PD 2013 5126 ity #1302 iaot m to PD PD 2013 575 Lake Hazel #i 304 rmnTenm* Noristwmi) 2010 2010 2010 $153 STUDIES Farhriew ConcW,Study I I I I in Process 1 $1.200 .. tt • .1h Street, 1400 6tt1 to Cherry 2009 1 2010 1 2010 9324sTP.E ,da:Ar p a; nye t ya. • September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. S -K REQUEST Reconsider SWAC Recommendation on Playground Equipment at COMPASS Public Charter School by Bill Nary: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • • September 12, 2008 MERIDIAN CITY COUNCIL MEETING September 16, 2008 APPLICANT ITEM NO. 6-A REQUEST No Smoking Policy by Bill Nary: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See Attached 0 0 CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 7.2 I SUBJECT: NO SMOKING . . ..... ........ PURPOSE: To set forth the City's policy regarding no smoking pen in -----C-- -�by jI—q�t,�Fo.allnd. Strikehrough I certain designated -geass�e'-- and within City vehicles. Formatted: Stikhetrough - - ----------------------------------------- I-- j POLICY: The City prohibits smoking at all times in all City fa -- --ui --in Ys- a -- Deleted: I s ( their doonvayaway from entries and operable windows). the campus Of --j Formatted: Strikethrough the Meridian Police Department, the campus of City flail inchiding it . . . . . ............... stinx-vunding gro kids and ainvhitheater and all City vehicles. Smoking shall only be allowed in designated areas outside of City buildings or within City Parks (except in areas desigiiated "No Smoking, or "Smoke Free" faeflifies. This poli shall to all employees and Formatted: Strikethrough ----------------- - - _q_ _ _ _ _ �ipply -------------- employees of the public when using City bujlding�j or facilities. AUTHORITY& RESPONSIBILITY: Departmentbeads_djre-qors- are responsible- for_,-, f —Fonnatted'i Stdhketiirough ensuring a smoke-free environment - as described in --------- I Formatted: Strikethrough this pvlicl-. The City will also furnish "No Smoking" or -e CD—leQ: Zone sigma as necessai-y to assist in coinpliance with this 12oficy. ---------- PROG"U-RE-S- AND -RE-LATED- PWORMAT4 ------------------------------------------------------------tFop! Strikehough-.... ................... ....... . .. i. In order- to provide employees and the publir. with a heafthy efwirenment and to minimize the potenflally hafmAil effiets of seeend hand smoke on non smokffs, the City of Nle"aft prohibits smeking at all times in all City faeflifies an vehieles. H. if employees desire to sfaeke, desigaged areas outside City buiklings will be ideftfifieEh