The URL can be used to link to this page

Home My WebLink AboutStreet Light Maintenance Agreement with Berry Electrical Services, Inc. for Maintenance and Repair of Street LightsSTANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT is dated the s~ day of em~ the year 2008 by and between City of Meridian, Ada County, Idaho (hereinafter called OWNE )and Berry Electrical Services, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1 WORK. The CONTRACTOR will complete all Work as specified or indicated in the Agreement. The WORK is generally described as follows: The Work includes the maintenance and repair of standard "shoebox" type streetlights in the City of Meridian. The Project for which the Work under the Agreement is described as follows: Maintenance and Repair of Streetlights All replacement materials and workmanship will meet the City of Meridian Standard Specifications, Idaho Standards for Public Works Construction, and electrical codes as applicable. Article 2 ENGINEER The City of Meridian Public Works Department will be the ENGINEER. The City of Meridian Public Works Department is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3 CONTRACT TIME. This contract will be effective beginning on the date of execution by the Mayor of the City of Meridian and ending on the same date the following year. If agreed by the Owner and Contractor, the contract may be extended for an additional year up to two times. Therefore, the maximum life of the Contract is three years. Article 4 CONTRACT PRICE. Prices quoted in the Contractor's proposal for specific repairs and hourly rates for manpower and equipment will remain for the life of the Contract. Article 5 PAYMENT PROCEDURES. The Contractor will submit invoices for work done to: Karrie Glenn City of Meridian Public Works 660 E Watertower, Suite 200 Meridian, ID 83642 Payments. Upon completion and acceptance of the Work, payment will be made in full within thirty (30) days. 9/25/2008 Page 1 of 3 Article 6 CONTRACTOR'S REPRESENTATIONS. In order to induce the OWNER to enter into the Agreement, the CONTRACTOR makes the following representations: 6.1 The CONTRACTOR has familiarized itself with the nature and extent of the Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. Article 7 CONTRACT DOCUMENTS. The Contract Documents, which comprise the entire agreement between the OWNER and the CONTRACTOR concerning the Work, consist of the following: 7.1 This Agreement. 7.2 Exhibits to this Agreement - NA 7.3 Owner's Request for Proposals and Contractor's Proposal 7.4 2008 Idaho Standards for Public Works Construction 7.5 City of Meridian Standard Specifications and Drawings - 2008 7.6 Documentation submitted by Contractor prior to Notice of Award. 7.7 The documents listed in paragraph 8.2 above are attached to this Agreement (except as expressly noted otherwise above). 7.8 EJCD General Conditions There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended, modified or supplemented by written Change Order. Article 8 MISCELLANEOUS. 8.1 No assignment by a party hereto of any rights under or interest in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants and obligations contained in the Contract Documents. Article 9 OTHER PROVISIONS. None 9/25/2008 Page 2 of 3 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf. The Agreement will be effective on 'V ~ / °` S , 2008. Owner CITY OF By: Name: Tammy d eerd, Mayor Contractor Berry Electrical Services, Inc. By: Name: Shaunna Berms, President Approved by City Council: ~:r~'~~ ::l'~l~ ~ . ~~ y% [CORPORATE SE ~`` ~~~ '~~~; ~ i ~ S~~L Attest Meridian. ID 83642 aycee ~lman, i Cle '~i~ '9~ T 1S't Address for giving notices ~'~.,~ ~~ ',~~~~~~inn+t t!l\~ 33 East Idaho Ave. ,~~ ~ Miles Berry, Secr .` ~OQgcf~ress for giving notices `~. ~~~~~\ 1299 N. Black Cat Rd. Meridian. Idaho 83642 * (if CONTRACTOR is a corporation, attach evidence of authority to sign if other than President signing) 9/25/2008 Page 3 of 3 MAINTENANCE AND REPAIR OF STREETLIGHTS Request for Proposals for On-Call Electrical Maintenance and Repair Work of Streetlights June 30, 2008 Proposals to be submitted to: City of Meridian Public Works Department 660 E. Watertower, Suite 200 Proposals Due: July 16, 2008, 5:00 P.M. MAINTENANCE AND REPAIR OF STREETLIGHTS Background Information The City of Meridian employs the services of Idaho Power to replace light bulbs, clean glassware, and replace photocells which are standard to Idaho Power street light units. When a work order is initiated, Idaho Power is initially called to respond.. The City depends on the Contractor to perform all other maintenance and repair work. The City has about 3528 streetlights. The city is responsible from maintenance of all standard, "shoebox" type lights, not ornamental or historic type lights. In 2007, approximately 135 work orders for streetlight maintenance and repair were processed. Of these; about 76 required work from the Contractor. Contractor Selection Criteria 1. Previous experience on projects of similar nature. (30%) 2. Contractor's price to perform specific repairs and maintenance tasks on streetlights. (25%) 3. Contractor's plan to respond to orders and to complete maintenance and repairs in a timely manner. (25%) 4. Location and availability of qualified personnel and equipment. (20%) 5. The proposals will be evaluated and ranked by the City of Meridian Public Works Deparkment and a recommendation of one contractor made to the City Council for award of the contract. MAINTENANCE AND REPAIR OF STREETLIGHTS PRICES List the fum, fixed prices at which the following services will be preformed. These prices will remain throughout the life of the contract. "Normal business hours are from 7 :00 am to 5:00 pm, Monday through Friday, except for federal and state holidays. Price (dollars) Item .Normal Nights & Sundays & Business Hrs Saturdays Holidays Replace 100W ballast on 15' pole $90 $90 $135 Replace 100W ballast on 20' pole $90 $90 $135 Replace 100W ballast on 25' pole $90 $90 $135 Replace 100W ballast on 30' pole $90 $90 $135 Replace 100W ballast on 35' pole $90 $90 $135 Replace 100W ballast on 40' pole $90 $90 $135 List hourly rates for labor, overhead, profit, and other costs, for the life of the contract. Rate (dollars) Normal Nights & Sundays & Business Hrs Saturdays Holidays Apprentice $40 $40 $ 60 journeyman $ 60 $ 60 $ 90 Foreman $ 60 $ 60 $ 90 Overhead and Profit 15% 15% 15% Other EQUIPMENT Schedule of Specialized Equipment and associated cost for use on repair projects if not included in hourly rate or personnel, overhead, or profit. Equipment Owned by Hourly Rate (dollars) Contractor? - Bucket Truck Yes $90 w/ Licensed Electrician Flatbed Truck Yes Included in Labor Rate Flatbed Trailer Yes Included in Labor Rate Dump Truck Available $65 w/ Operator Backhoe Available $75 w/ Operator Trencher Yes Included in Labor Rate Line Locator Yes Included in Labor Rate Fault Finder YeS Included in Labor Rate Other specialized equipment Gas Lamp and Ballast Tester Yes Included in Labor Rate Thermal Imaging Camera Yes Included in Labor Rate Plasma Cutter Yes Included in Labor Rate Welder Yes Included in Labor Rate Berry Electrical Services, Inc. 4 of 4