HomeMy WebLinkAbout2008 12-23 SpecialMeridian_Cty Council Special Meeting December 23, 2008
A meeting of the Meridian City Council was called to order at 4:00 p.m., Tuesday,
December 23, 2008, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Charlie Rountree, David Zaremba, Keith Bird,
and Brad Hoaglun.
Others Present: Bill Nary and Jaycee Holman.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: We will start tonight's meeting -- or this afternoon's meeting. I'm not sure
what it is. I'd like to welcome you, Frank, and Steve, since you're sitting out in the
peanut gallery. For the record, it is Tuesday, December 23rd. It is 4:00 p.m. and we
will start with roll call attendance. Madam Clerk.
Item 2: Pledge of Allegiance:
De Weerd: Item 2 is our pledge of allegiance. If you will all rise and join us in the
pledge.
Item 3: Community Invocation by Darrell Taylor with Ten Mile Christian
Church:
De Weerd. Okay. I don't see Darrell Taylor with the Ten Mile Christian Church.
Item 4: Adoption of the Agenda:
De Weerd: So, we will go ahead and skip to Item 4, which is the adoption of the
agenda.
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Zaremba: On the Consent Agenda, Item B, there has been a request to withdraw that
from this and table it until January 13th. So, Item B will be removed. Item D, the
resolution number is 08-640. And, then, under Department Reports, Item 6-A-2, the
resolution number there is 08-641. And with that I move we adopt the agenda.
Meridian City Council Special Meeting
December 23, 2008
Page 2 of 8
Hoaglun: Second.
De Weerd: Okay. I have a motion and a second to adopt the agenda. All those in
favor say aye. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Item 5; Consent Agenda:
A. Findings of Fact and Conclusions of Law for Approval: RZ 08-
004 Request for Rezone of 93.64 acres from L-O (Limited Office)
and R-4 (Medium Low-Density Residential) to C-G (General Retail
and Service Commercial) (25.10 acres), L-O (Limited Office) (10.70
acres), C-C (Community Business) (37.84 acres) and R-15
(Medium-High Density Residential) (20 acres) zones for Volterra
Mixed Use by Primeland Development Company, LLP -west of
North Ten Mile Road and north of West McMillan Road:
C. Findings of Fact and Conclusions of Law for Approval: RZ 08-
006 Request for Rezone of 1.39 acres from I-L to C-G zone for
Lanark Property by Patrick McKeegan - 3131 and 3163 E.
Lanark:
D. Resolution No. 08-640 CPA 08-003 Request for
Comprehensive Plan Amendment to modify the Future Land Use
Map by changing the land use designation from Medium Density
Residential to Mixed Use-Community for approximately 94 acres for
Volterra Commercial by Primeland Investment Group, LLC -west
of North Ten Mile Road and north of West McMillan Road:
E. Change Order No. 1 for Well 14 Pump Replacement with Layne
of Idaho, Inc. for $1,596.00:
F. Approve Bid Results and Award to Pipeline Inspection
Services for FY09 Sewer Line Cleaning and CCTV for the not to
exceed amount of $75,893.50:
G. Memorandum of Understanding Addendum for Whitestone
Subdivision Lift Station with Whitestone Homeowners
Association:
De Weerd: Okay. Item 5 is the Consent Agenda.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
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December 23, 2008
Page 3 of 8
Zaremba: Having noted that we are moving -- removing
that Item D, the resolution number is 08-640, I move
Agenda and for the Mayor to sign and the Clerk to attest.
Hoaglun: Second.
Item B until January 13th and
that we approve the Consent
De Weerd: Okay. I have a motion and a second to approve the Consent Agenda. If
there is no discussion, Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carves.
MOTION CARRIED: ALL AYES.
Item 6: Department Reports:
A. Legal Department:
1. Discussion of City Hall Lease Agreement:
2. Resolution No. 08-641 City Hall Lease
Agreement•
De Weerd: Okay. Under Department Reports we will start tonight's report with the legal
department.
Nary: Thank you, Madam Mayor, Members of the Council. We have in front of you the
City Hall lease agreement for the second floor lease space to Congressman elect
Minnick. On your packet I also have hard copies, if you want to look at the hard copy
instead, but we do have the lease returned by the Congressman elect and signed by
him. There were a couple of changes. I think we mentioned that at the last Council
meeting. These were all fairly minor. They were, basically, conflicts between our
standard lease agreement and the federal requirements in regards to indemnification or
noticing and damage claims and those kinds of things. So, it's now in alignment with
that. They have signed it. There is a resolution that is also a part of your packet that
needs to be approved as well to enter into the lease, but, otherwise, it's ready to go.
De Weerd: Thank you, Mr. Nary. Council, any questions?
Bird: I have none.
Rountree: I have none.
De Weerd: Okay. I will need a motion to approve the City Hall lease agreement.
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December 23, 2008
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Bird: Madam Mayor?
De Weerd: Yes, Mr. Bird.
Bird: I move we approve resolution number 08-641, City Hall lease agreement with
Congressman Walt Minnick.
Hoaglun: Second.
Zaremba: Second.
De Weerd: Okay. I have a motion and a second. Any discussion? Hearing none,
Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: Okay. All ayes. Motion carves.
MOTION CARRIED: ALL AYES.
B. Mayors Office:
1. City Hall Entryway Art Selection Committee Report and
Recommendation: Approve Come back in 2 weeks with
Contract
De Weerd: Okay. Item 2.
Nary: Madam Mayor, Members of the Council, the resolution is just a standard
requirement by the state code to authorize the use of that space for other than city
services, so that also needs to be approved as well.
Rountree: I thought that was in the motion.
Bird: That was in the motion.
Zaremba: Yeah. I thought that's what we just did.
Bird: We did them both. I thought we was going to do both of them at the same time.
Nary: And you may have. I didn't hear that. I thought you were just approving the
least, but --
De Weerd: I didn't either.
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December 23, 2008
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Bird: Yeah. I give the resolution number, too, Bill.
Nary: Oh. Okay. I missed that, so --
Bird: The lease agreement with them, plus the resolution number.
Nary: Okay. Then, my error. Then, you're fine.
Bird: Okay.
De Weerd: Okay. Well, I guess we will move on. I was appointed to do this report
without any information to give you. I was at the meeting and would tell you that the Art
Selection Committee did choose -- and I'm trying to find the names of those artists.
Rountree: Mrs. Conger.
De Weerd: Yeah. Mrs. Conger. I -- Amber.
Rountree: Amber.
De Weerd: Amber Conger. She did the metal piece that depicted appropriately the -- a
lot of the symbols of Meridian with the prime meridian as it's depicted. A lot of the tools
of surveying and she will use a variety of metalwork. She was the unanimous choice of
the selection committee and so tonight we are asking your approval, confirmation of this
committee's recommendation to award this to Amber Conger. And if you would like me
to go through some of the meaning of her piece, I would be more than happy to.
Bird: Have we seen it, Mayor? I think we have, wasn't it? Wasn't it --
De Weerd: Yeah. It's --
Hoaglun: A model.
De Weerd: It's this -- you just aminiature --
Bird: That's right.
Rountree: And the compass and some surveying --
De Weerd: Yeah. And she will be using -- like -- like Councilman Rountree just said, it's
an abstract interpretation of antique surveying equipment and compasses, composed of
steel, copper, stainless steel draft and aluminum. And it will be suspended over the
main lobby by galvanized steel cable and it's -- it's still untitled, but I think that she has
come up with a title. I -- it wasn't discussed at that time. There is a companion piece
and we are looking to be able to do a ceremonial in, I believe, the end of June. How is
that for off the cuff?
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December 23, 2008
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Nary: Madam Mayor?
De Weerd: Any questions? Yes, Mr. Nary.
Nary: Madam Mayor, Members of the Council -- and just, I guess, for the rest of that,
what we will do is if after you -- if you choose to award this to the artist, then, we will
negotiate with her a contract for the terms of the city accepting that artwork and it will
probably be very similar to the ones we have done for the other paintings that we hung
in City Hall, which, basically, once the city's purchased the art piece it belongs to the
city, they -- the city can choose to hang it in that location for as long as it wants. Move it
to a different location at any point in the future. We can choose to do whatever we want
with it. So, that will probably be a week or two and you will have that back on your
agenda for that final approval and, then, the artist can go forward and -- to what -- the
time table the Mayor talked about.
De Weerd: So, Mr. Nary, do we need to have a resolution on our next agenda to
approve this contract or will you have a contract?
Nary: Madam Mayor, Members of the Council, no, if -- today the -- you can vote by
voice vote to approve the recommendation to award the art selection to the artist that
was chosen by the Arts Commission. Then, we will bring a contract back to you. It will
probably -- with the holidays, it will probably be two weeks to get that done and we will
have it -- as long as there is no hitches, which I wouldn't imagine. All the conditions
were in the bid process,. so I would imagine it will be two weeks and, then, you will have
that contract in front of you and, then, it can go forward from there.
De Weerd: Thank you. Okay. I know the committee was really impressed with the
amount of research that this artist did on our community and really tried to make her
abstract form relevant to the history and also as we look towards the future. I know not
many of you got undemeath the piece of art to look up and see what it will actually look
like as you enter into the lobby and that is one of the things that we did when we were
selecting the art is we carried that thing around and looked at what it would look like
undemeath. And I know that she selected that on her board -- on her information board,
but it's going to be a stunning piece for City Hall. So, I guess, Council, what I'm asking
for you is confirmation of the recommendation from the Art Selection Committee.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the recommendation made by the Arts Commission
-- Committee on entryway art piece to Amber Conger.
Zaremba: Second.
Meridian City Council Special Meeting
December 23, 2008
Page 7 of 8
De Weerd: Okay. I have a motion and a second. Any discussion?
Hoaglun: Madam Mayor, sometimes when it comes to artwork every one of us can be
in over our heads sometimes. But I'm glad to see you guys did it the right way, so --
De Weerd: What a good piece of discussion that was. I would say --
Bird: I second that, Brad.
De Weerd: And it's too bad I don't have the numbers, but I think we had well over 1,200
responses to this. So, we did get a good degree of public participation. Okay. Madam
Clerk, will you, please, call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Item 7: Items Moved from Consent Agenda:
De Weerd: Okay. There were no items moved from the Consent Agenda and that
means we are at the end of our agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Before I make a motion to adjoum, I thank everybody for the gift and we wish
everybody a Merry Christmas and a Happy New Year and hope 2009 is as good as
2008 has been for us in the City of Meridian. With that I move we adjoum.
Rountree: And I will second that with the same thank you to everybody for this year and
Happy Holidays and Meny Christmas to everybody.
De Weerd: Thanks. And a healthy holiday. Okay. All those in favor of adjourning say
aye. All ayes.
MOTION CARRIED: ALL AYES.
De Weerd: Okay. Go Broncos.
MEETING ADJOURNED AT 4:12 P.M.
Meridian City Council Special Meeting
December 23, 2008
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(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR TA de WEERD DATE APPROVED
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