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HomeMy WebLinkAbout2008-04-22 E IDIAN:- Revised 4-21-08 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, April 22, 2008 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of the presenter." 1. Roll-call Attendance: David Zaremba ~ Joe Borton Charlie Rountre ,mil _ Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: ~~ ``'l~l I G, 3. Community Invocation by Pastor Darrell Taylor with ~=~:; Christian Church: 4. Adoption of the Agenda: /~PprQ~re. 5. Proclamation for Arbor Day: a~\/~ 6. Consent Agenda: ~~~~~ A. Approve Minutes of March 18, 2008 City Council Regular Meeting: ~p~ B. Approve Minutes of March 25, 2008 City Council Regular Meeting: ~PVO~fC~ C. Approve Minutes of April 1, 2008 City Council Regular Meeting: I~~p~(L D. Findings of Fact and Conclusions of Law for Denial: AZ 07- 016 Request for Annexation and Zoning of 224.29 acres from RR to R-2 zone (45.14 acres) and R-8 zone (179.16 acres) for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: ~t0~/L Meridian City Council Meeting Agenda -April 22, 2008 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~l~eV%~~~ ~-Z'-~8 E. Findings of Fact and Conclusions of Law for Denial: PP 07- 020 Request for Preliminary Plat approval consisting of 794 residential building lots and 86 common /other lots on 181.11 acres in proposed R-2 and R-8 zones for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: ~~~(~ F. Findings of Fact and Conclusions of Law for Denial: PUD 07- 001 Request for approval of a Planned Unit Development for deviations from district requirements to provide an opportunity for exemplary site development for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: /t~~/L G. Tabled from April 15, 2008: Award Bid for Grant for Sr. Citizen Center Phase 2 ICDBG-04-III-01-SR for Window Replacement with Atkinson Mirror and Glass for $3,654.31: Pr~~~ H. Task Order 0754 with Civil Survey Consultants, Inc for Consulting and Plan Review Services for a Cost Not to Exceed $40,000.00: /~~~~~ I. Approve Beer, Wine and LIQUOr License Renewals: Yp~/g. Gelato Cafe 2053 Fairview Ave Beer & Wine Tony Roma's 790 Progress Beer & Liquor Pier 49 Pizza 3665 E. Overland Rd. Beer Jaker's 3268 E. Pine Beer & Liquor Firehouse Pub 1767 W. Franklin Ave. Beer & Wine Smoky Mtn Pizza 980 E. Fairview Ave. Beer & Wine Quick Wok 3055 E. Fairview Ave. Beer & Wine Albertsons #180 3301 W. Cherry Lane Beer & Wine Albertsons #164 20 E. Fairview Ave. Beer & Wine Lotus Garden 120 E. Fairview Ave. Beer Groove Coffee 1800 N. Locust Grove Beer & Wine Ram Restaurant 3272 E. Pine Ave. Beer & Liquor EI Tenampa 906 N. Main St. Beer & Liquor Andrew's Rib Shack 112 E. Idaho Ave. Beer & Wine Mulligans 601 S. Main St. Beer & Liquor Bill N Lynns 229 W. Franklin Beer & Liquor Muggsys 501 S. Main St. Beer & Liquor Meridian City Council Meeting Agenda -April 22, 2008 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • Rick's Press Room My Caffe Harry's Meridian Maverick #233 Maverick #343 The Limelight Qdoba #473 Qdoba #474 Vina Fusion Asian Grill Lakeview Golf Club Double D 130 E. Idaho Ave. 450 S. Meridian Ave. 2032 E. Overland Rd. 1605 Cherry Lane 1545 E. Overland Rd. 3575 E. Copper Pt. Dr 3068 E. Overland Rd. 3319 N. Eagle Rd. 1534 N. Main St. 3161 E. Fairview Ave. 4200 W. Talamore 3100 S. Meridian Rd. Revised 4-21-®8 Beer & Liquor Beer & Wine Beer & Liquor Beer & Wine Beer & Wine Beer & Wine Beer & Wine Beer & Wine Beer Beer & Wine Beer & Liquor Beer & Wine J. Approve New Beer and Wine License Application for Costa Vida Restaurant, 3340 N. Eagle Rd., Meridian, 83642: ~~p~~ K. Agreement for Sewer Main at Powers Residence with Knife River Construction for $38,483.20: q,~,rpY~ L. Chance Orders No. 6, 7 and 8 for the North Black Cat Trunk Sewer with Brown Construction for $24,721 and $13,166.00: ~ p~~~ 7. Departm~rft .Reports /'t. ~~ems ~ g-dr 10 °~. ~1' Mayor's Office 1. Tabled from April 15, 2008: Meridian Arts Commission Update: t~eg G-4sgo~-u~.~to~c. 2. Update on Heritage Ball Fields: r~~, G ~ Planning Department 1. Split Corridor Phase 1 Landscaping Agreement: ~1SCUS6f0~ 2. Fairview /Main Intersection Analysis: ~i~usae~ Gr®w+`~ /~`~io~rece ~Ot~ : ~~s~ussCd 'p, ~ Parks Department 1. Update on Kaboom Application to Construct a Playground at Kiwanis Park: LtPdo~t~ 8. Items Moved from Consent Agenda: Meridian City Council Meeting Agenda -April 22, 2008 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. l~ev/seal 4-21-08 9. Tabled from April 15, 2008: MFP 08-002 Request to Modify Final Plat (FP 07-028) from the approved landscape plan to eliminate trees from drainage swales in the center islands of the roadway and near the detention pond in response to ACHD requirements. Additional trees will be placed within the common area along W. Ustick Road and one tree planted on each individual residential lot (home builder responsibility) for Southwick Subdivision by Gemstar Properties, LLC - 1255 West Ustick Road: (Y16'~e ~ 1~~ "(-h r0~~ 10. FP OS-006 Request for Final Plat approval for 1 building lot and 0 common lots on 8.68 acres in a C-C zone for Three Corners Subdivision by David and Luane Dean -east of North Locust Grove Road and south of East Chinden Boulevard: (~~p~/~ 11. Public Hearing: AZ 08-003 Request for Annexation and Zoning of 12.06 acres from RUT to R-40 (10.56 acres) and C-C (1.15 acres) zones for Regencv at River Vallev (REVISED) by Mason & Stanfield - 2500 North Eagle Road: ~0~-h~~1e ~~11C ~~1Rf~"~ yY1Ql~ ZOg 2fl0~ 12. Public Hearing: CUP 08-004 Request for Conditional Use Permit for a multi-family development in a proposed R-40 zoning district for Reaencv at River Vallev by Mason & Stanfield - 2500 North Eagle Road: f~0(1}f~~-~ 13. Public Hearing: AR 08-0 2 Request for Variance to UDC Table 11-3C- 6 for a reduction in the number of parking spaces required for multi-family dwellings in covered carports or garages for Regency at River Vallev by Mason & Stanfield - 2500 North Eagle Road: ~(1$f nUlt ~10~ 1~1~r~1~ -9~ m~ ZOc 20US~ 14. Public Hearing: AZ 06-063 Request for Annexation and Zoning of 38.68 acres from RUT and R-1 zones to C-G zones for Waltman Prolperty (aka Browning Plaza) by Waltman, LLC - 505, 521, 615 and 675 Waltman Lane: Request for Continuance e0(N-1111~1~ Pllllotr, C ~n YL ~ 1 r~ ~~ ~Q =~~ 15. Publ c Hearing: PP 08-001 Request for Preliminary Plat approval of 52 commercial / ofFce lots and 1 common lot on 38.21 acres in a proposed C- Gzoning district for Browning Plaza (aka Waltman Proaerty) by SLN Planning, Inc. - 505, 521, 615 and 675 W. Waltman Lane: Request for Continuance Luc ~I~C `~~ mn,, ~~ ~~ 16. Continued Public Hearing from April 15-, 2008: ZOA 07-002 Request for a Zoning Ordinance Amendment to amend the current provisions in Chapter 3, Article E (Temporary Use Requirements) of the UDC (Title 11) and the definition of Temporary Use found in Chapter 1, Article A for Tem ora Use UDC Text Amendment by the Meridian City Planning Department: ~~ ,~ ~` ~ ~yd,,,,iQtl.eL Meridian City Council Meeting ~jenda -April 22, 2008 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised 4-27-08 17. Ordinance No. o~- 135LQ Revising Chapter 3, Article E of Title 11 Relating to Temporary Uses: ~~~~, 18. Ordinance No. ®$~ `3rJ1 Amendment to Title 10, Chapter 4, of the Meridian City Code Regarding Amendments to the International Fire Code 2006 Edition: J~,.,r„~,~.L Meridian City Council Meeting Agenda -April 22, 2008 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~eviseal 4-27-®8 E IDIAN~- ~;, ~r,, ~~~~ ,~, CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, Apri122, 2008 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of the presenter." 1. Roll-call Attendance: David Zaremba '~ Joe Borton Charlie Rountree _~G Keith Bird Mayor Tammy de Weerd Pledge of Allegiance: - T~~ ~~ ~3. Community Invocation by Pastor Darrell Taylor with e- Christian Church: 'j4. Adoption of the Agenda: ~~~. ~ ~ ~..~ _ 1 /5. Proclamation for Arbor Day: 6. Consent Agenda: ~~,~~~, ~ ~ v~ A. Approve Minutes of March 18, 2008 City Council Regular Meeting: B. Approve Minutes of March 25, 2008 City Council Regular Meeting: C. Approve Minutes of April 1, 2008 City Council Regular Meeting: D. Findings of Fact and Conclusions of Law for Denial: AZ 07- 016 Request for Annexation and Zoning of 224.29 acres from RR to R-2 zone (45.14 acres) and R-8 zone (179.16 acres) for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: Meridian City Council Meeting Agenda -April 22, 2008 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodatio0 for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~evised 4-21-08 E. Findings of Fact and Conclusions of Law for Denial: PP 07- 020 Request for Preliminary Plat approval consisting of 794 residential building lots and 86 common /other lots on 181.11 acres in proposed R-2 and R-8 zones for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: F. Findings of Fact and Conclusions of Law for Denial: PUD 07- 001 Request for approval of a Planned Unit. Development for deviations from district requirements to provide an opportunity for exemplary site development for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: G. Tabled from April 15, 2008: Award Bid for Grant for Sr. Citizen Center Phase 2 ICDBG-04-III-01-SR for Window Replacement with Atkinson Mirror and Glass for $3,654.31: H. Task Order 0754 with Civil Survev Consultants, Inc for Consulting and Plan Review Services for a Cost Not to Exceed $40,000.00: I. Approve Beer. Wine and Liauor License Renewals: Gelato Cafe 2053 Fairview Ave Beer & Wine Tony Roma's 790 Progress Beer 8~ Liquor Pier 49 Pizza 3665 E. Overland Rd. Beer Jaker's 3268 E. Pine Beer 8~ Liquor Firehouse Pub 1767 W. Franklin Ave. Beer & Wine Smoky Mtn Pizza 980 E. Fairview Ave. Beer ~ Wine Quick Wok 3055 E. Fairview Ave. Beer 8~ Wine Albertsons #180 3301 W: Cheny Lane Beer 8~ Wine Albertsons #164 20 E. Fairview Ave. Beer 8~ Wine Lotus Garden 120 E. Fairview Ave. Beer Groove Coffee 1800 N. Locust Grove Beer 8~ Wine Ram Restaurant 3272 E. Pine Ave. Beer 8~ Liquor EI Tenampa 906 N. Main St. Beer 8~ Liquor Andrew's Rib Shack 112 E. Idaho Ave. Beer & Wine Mulligans 601 S. Main St. Beer & Liquor Bill N Lynns 229 W. Franklin Beer 8~ Liquor Muggsys 501 S. Main St. Beer 8~ Liquor Meridian City Council Meeting Agenda - April 22, 2008 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. M Rick's Press Room My Caffe Harry's Meridian Maverick #233 Maverick #343 The Limelight Qdoba #473 Qdoba #474 Vina Fusion Asian Grill Lakeview Golf Club Double D 130 E. Idaho Ave. 450 S. Meridian Ave. 2032 E. Overland Rd. 1605 Cheny Lane 1545 E. Overland Rd. 3575 E. Copper Pt. Dr. 3068 E. Overland Rd. 3319 N. Eagle Rd. 1534 N. Main St. 3161 E. Fairview Ave: 4200 W. Talamore 3100 S. Meridian Rd. ~evised 4-21-08 Beer & Liquor Beer & Wine Beer & Liquor Beer & Wine Beer & Wine Beer & Wine Beer & Wine Beer & Wine Beer Beer & Wine Beer & Liquor Beer 8~ Wine J. Approve New Beer and Wine License Application for Costa Vida Restaurant, 3340 N. Eagle Rd., Meridian, 83642: K. River Construction for L. Chance Orders No. 6. 7 and 8 for the North Black Cat Trunk Sewer with Brown Construction for $24,721 and $13,166.00: 7. Depa ment Re orts ~~ ~ Mayor's Office ~/~'~- / 1. Tabled from April 15 2008: Meridian Arts Commission ~q ~~,/,/D Update: ~?? t.~- ~~k:a~r,~ -iYl ~-~1 2. Update on Heritage all F'elds: I ~'~' ~. C Planning Departure t 1. Split Corridor P as 1 Lands aping Agreement: ~ ~~~ EG~u ~ 2. Fairview /Main Intersection Analysis: '~ 6Z Parks Department 1. Update on Kaboom Application to Cgnstruct a Playground at Kiwanis Park: S~e~e s/ a~nc~t~ ~~~ 8. Items Moved from Consent Agenda: Meridian City Council Meeting Agenda -April 22, 2008 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. evised 4-21-08 9. Tabled from April 15, 2008: MFP 08-002 Request to Modify Final Plat (FP 07-028) from the approved landscape plan to eliminate #rees from drainage swales in the center islands of the roadway and near the detention pond in response to ACHD requirements. Additional trees will ~~ be placed within the common area along W. Ustick Road and one tree planted on each individual residential lot (home builder responsibility) for Southwick Subdivision by Gemstar Prope les, LLC - 1255 West Ustick Road: uv S~~ l .~, ~ ~ ~ ~- 10. FP 08-006 Request for Final Plat approval for 1 building lot and 0 common lots on 8.68 acres in a C-C zone for Three Corners Subdivision by David and Luane Dean -east of~Nort~h~Loc~st Grove Road and south of East Chinden Boulevard: X11 Public Hearing: AZ 08-003 Request for Annexation and Zoning of 12.06 ("''acres from RUT to R-40 (10.56 acres) and C-C (1.15 acres) zones for C ~ Regency at River Vallev QREVISED) by Mason & Stanfield - 2500 North ~~ Eagle Road: 12. Public Hearing: CUP 08-004 Request for Conditional Use Permit for a multi-family development in a proposed R-40 zoning district for Reaencv / at River Vallev by Mason & Stanfield - 2500 North Eagle Road: 13. Public Hearing: VAR 08-002 Request for Variance to UDC Table 11-3C- 6 for a reduction in the number of parking spaces required for multi-family dwellings in covered carports or garages for Reaencv at River Vallev by Mason & Stanfield - 2500 North Eagle Road: 14. Public Hearing: AZ 06-063 Request for Annexation -and Zoning of 38.68 acres from RUT and R-1 zones to C-G zones for Waltman Property (aka Browning Plaza) by Waltman, LLC - 505, 521, 615 and 675 Waltman Lane: 15. Public Hearing: PP 08-001 Request for Preliminary Plat approval of 52 commercial /office lots and 1 common lot on 38.21 acres in a proposed C- Gzoning district for Browning Plaza (aka Waltman Property) by SLN Planning, Inc. - 505, 521, 615 and 675 W. Waltman Lane: 16. Continued Public Hearing from April 15, 2008: ZOA 07-002 Request for a Zoning Ordinance Amendment to amend the current provisions in Chapter 3, Article E (Temporary Use Requirements) of the UDC (Title 11) and the definition of Temporary Use found in Chapter 1, Article A for Temporary Use UDC Text Amendment by the Meridian City Planning Department: Meridian City Council Meeting Agenda -April 22, 2008 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ii ~i Meridian City Council Meeting April 22, 2008 A meeting of the Meridian City Council was called to order at 7:30 p.m., Tuesday, April 22, 2008, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, Joe Borton, and David Zaremba. Staff Present: Ted Baird, Jaycee Holman, Anna Canning, Jeff Lavey, Ron Anderson, Kyle Radek, Matt Ellsworth, Steve Siddoway Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I'll go ahead and call tonight's regular Council meeting to order. I appreciate your patience and tolerance, those who are still here. It is Tuesday, April 22nd. It's 7:30. And we will start tonight's meeting with roll call attendance. Item 2: Pledge of Allegiance: De Weerd: Item No. 2 is the pledge of allegiance. Anna Canning will lead us in the pledge. Please rise. (Pledge of allegiance recited.) Item 3: Community Invocation by Pastor Darrell Taylor with Ten Mile Christian Church: De Weerd: I'm sure you already have a City of Meridian pin. Item No. 3 is our community invocation. We will be led tonight by Pastor Dan-ell Taylor with -- it says Cherry Lane Christian Church, but I know it's Ten Mile Christian Church. It's that aka thing. Please join us in the community invocation or take this as an opportunity for a moment of reflection. Pastor. Taylor: Heavenly Father, we just thank you for the -- when we said the pledge of allegiance for a nation under God, we thank you, Lord, for the freedom that we enjoy. May we never take it for. granted. Father, we just thank you for these dedicated men and women that are here to -- not only to keep our community safe, but just a nice place to raise our family and just a good place to live and just ask that you will be with this meeting, ask for your wisdom, your peace to overcome this meeting, and ask this in Jesus' name, amen. Meridian City Council April 22, 2008 Page 2 of 43 Item 4: Adoption of the Agenda: De Weerd: Thank you. I hope to see you at 6:45 a.m. Thursday morning. It's Thursday already. Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Yes. Rountree:. I move that we adopt the agenda with the following changes and/or additions. That Items 11, 12, 13, 14 and 15 are requested to be continued. Items 11, 12 and 13 would be continued until May 12th, 14 and 15 would be continued until May 6th. We have a temporary use ordinance on -- somewhere here. Item 17, 08-1356 and Item 18 would be 08-1357. And I would also like to suggest moving Items 9 and 10, action on final plats, to Item 6-A, just before Department Reports. And with that I'm recommending approval of the agenda as modified. Bird: Second. Zaremba: Discussion. I may have missed it, but did we add the ACRD report from the previous agenda? Rountree: Oh, excuse me. And also the previous motion to add Item 3 to the Department from pre-Council to the Department Reports. De Weerd: As Item B? Rountree: As item three under Item B. Bird: Second agrees. De Weerd: As Item D under seven? Rountree: Item three under B in the Planning Department. De Weerd: Oh. Okay. Mr. Rountree, 6-A, you said, maybe -- because that's the Consent Agenda. We don't want to add it to the Consent Agenda. Rountree: Oh, excuse me. Seven -- Bird: 7-A. De Weerd: 7A? Rountree: 7-A. Meridian City Council April 22, 2008 Page 3 of 43 De Weerd: And, then, we will just renumber everything else or re-title. Bird: You guys changed it on us. We are used to five being the consent. De Weerd: Okay. So, I have a consent -- a motion for the agenda and I did have a second; is that correct? Bird: Yeah. De Weerd: Oh. Okay. All those in favor of the amendment to the agenda, please, say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 6: Consent Agenda: A. Approve Minutes of March 18, 2008 City Council Regular Meeting: B. Approve Minutes of March 25, 2008 City Council Regular Meeting: C. Approve Minutes of April 1, 2008 City Council Regular Meeting: D. Findings of Fact and Conclusions of Law for Denial: AZ 07- 016 Request for Annexation and Zoning of 224.29 acres from RR to R-2 zone (45.14 acres) and R-8 zone (179.16 acres) for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: E. Findings of Fact and Conclusions of Law for Denial: PP 07- 020 Request for Preliminary Plat approval consisting of 794 residential building lots and 86 common /other lots on 181.11 acres in proposed R-2 and R-8 zones for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: F. Findings of Fact and Conclusions of Law for Denial: PUD 07- 001 Request for approval of a Planned Unit Development for deviations from district requirements to provide an opportunity for exemplary site development for Castle Rock by Providence Development Group, LLC -south of East Amity Road and west of South Eagle Road: G. Tabled from April 15, 2008: Award Bid for Grant for Sr. Citizen Center Phase 2 ICDBG-04-III-01-SR for Window Replacement with Atkinson Mirror and Glass for $3,654.31: i• Meridian City Council April 22, 2008 Page 4 of 43 +~ • H. Task Order 0754 with Civil Survev Consultants Inc for Consulting and Plan Review Services for a Cost Not to Exceed $40,000.00: I. Approve Beer, Wine and Liquor License Renewals: Gelato Cafe 2053 Fairview Ave Beer & Wine Tony Roma's 790 Progress Beer & Liquor Pier 49 Pizza 3665 E. Overland Rd. Beer Jaker's 3268 E. Pine Beer & Liquor Firehouse Pub 1767 W. Franklin Ave. Beer & Wine Smoky Mtn Pizza 980 E. Fairview Ave. Beer & Wine Quick Wok 3055 E. Fairview Ave. Beer & Wine Albertsons #180 3301 W. Cheny Lane Beer & Wine Albertsons #164 20 E. Fairview Ave. Beer & Wine Lotus Garden 120 E. Fairview Ave. Beer Groove Coffee 1800 N. Locust Grove Beer & Wine Ram Restaurant 3272 E. Pine Ave. Beer & Liquor EI Tenampa 906 N. Main St. Beer & Liquor Andrew's Rib Shack 112 E. Idaho Ave. Beer & Wine Mulligans 601 S. Main St. Beer & Liquor Bill N Lynns 229 W. Franklin Beer & Liquor Muggsys 501 S. Main St. Beer & Liquor Rick's Press Room 130 E. Idaho Ave. Beer & Liquor My Caffe 450 S. Meridian Ave. Beer & Wine Harry's Meridian 2032 E. Overland Rd. Beer & Liquor Maverick #233 1605 Cherry Lane Beer & Wine Maverick #343 1545 E. Overland Rd. Beer & Wine The Limelight 3575 E. Copper Pt. Dr. Beer & Wine Qdoba #473 3068 E. Overland Rd. Beer & Wine Qdoba #474 3319 N. Eagle Rd. Beer & Wine Vina 1534 N. Main St. Beer Fusion Asian Grill 3161 E. Fairview Ave. Beer & Wine Lakeview Golf Club 4200 W. Talamore Beer & Liquor Double D 3100 S. Meridian Rd. Beer & Wine J. Approve New Beer and Wine License Ap plication for Costa Vida Restaurant, 3340 N. Eagle Rd., Meridian, 83642: K. Agreement for Sewer Main at Powers Residence with Knife River Construction for $38,483.20: L. Chanute Orders No. 6, 7 and 8 for the North Black Cat Trunk Sewer with Brown Construction for $24,721 and $13,166.00: De Weerd: Okay. The Consent Agenda. •. Meridian City Council April 22, 2008 Page 5 of 43 Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: I move that we approve the Consent Agenda and authorize the Mayor and the Clerk to sign, execute appropriate papers. Bird: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Hearing none, Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Okay. We do have a celebrity in our midst. We have Mr. Borton in the Idaho Business Review. Rountree: Wow. I'm impressed. De Weerd: Law firm 2.0, uh. Borton: Is that pretty catchy? Item 5: Proclamation for Arbor Day: De Weerd: I guess so. Whatever you say. Do you have a motion on that. Okay. Item No. 5 is a proclamation for Arbor Day and I, actually, jumped ahead with the Consent Agenda. But with that being said, I'm going to read our proclamation for Arbor Day. Whereas in 1872 -- and I have to read this again on Thursday. Do I need to read it in the record? Okay. Whereas in 1872 Jay Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and whereas this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska and whereas Arbor Day is now observed throughout the nation and the world. And whereas trees can reduce the erosion of our precious top soil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife and whereas trees are a renewable resource, giving us paper, wood for our homes, fuel for our fires, and countless other wood products, and whereas trees in our city increase property values, enhance the economic vitality of business areas and beautify our community. And whereas trees, where ever they are planted, are a source of joy and spiritual renewal; now, therefore, I, Tammy de Weerd, Mayor of the City of Meridian, Idaho, do hereby proclaim April 24th, 2008, as Arbor Day in the City of Meridian, Idaho, with a celebration at Meridian Technical Charter High School and I urge all citizens to celebrate Arbor Day and to • Meridian City Council Apri122,2008 Page 6 of 43 support efforts to protect our trees and woodlands. plant trees to gladden the heart and promote generations. Thank you for our parks director and the Consent Agenda? Rountree: Yes. We did that before. Item 7: Department Reports A. And, further, I urge all citizens to the well-being of this and future his clapping. Okay. So, did we do 1. Tabled from April 15, 2008: MFP 08-002 Request to Modify Final Plat (FP 07-028) from the approved landscape plan to eliminate trees from drainage swales in the center islands of the roadway and near the detention pond in response to ACHD requirements. Additional trees will be placed within the common area along W. Ustick Road and one tree planted on each individual residential lot (home builder responsibility) for Southwick Subdivision by Gemstar Properties, LLC -1255 West Ustick Road: 2. FP 08-006 Request for Final Plat approval for 1 building lot and 0 common lots on 8.68 acres in a C-C zone for Three Corners Subdivision by David and Luane Dean -east of North Locust Grove Road and south of East Chinden Boulevard: Bird: Now we got to go to 7-A. De Weerd: Okay. We go to 7-A and we did move Items 9 and 10 into that. The applicant has agreed with the conditions in Item 9 and on Item 10 with clarification regarding the timing -- of the timing of the imgation ditch and these are on MFP 08-002 and FP 08-006. Canning: Madam Mayor, Members of the Council, as noted before, the first -- Item No. 9 is with regard to the landscaping proposed as a modification to the original and staff has worked with the applicant to come up with a workable solution and are supportive of it. With regard to Item No. 10, we do need to get on the record that we need to add the following sentence to the end of condition number five. The temporary sidewalk shall be located east of the ditch and setback a minimum of 15 feet from the top of ditch. And with that we believe we are good to go on the timing issues of that tiling -- of tiling that facility. De Weerd: Thank you, Anna. Council, any questions? Rountree: I have none. •! Meridian City Council April 22, 2008 Page 7 of 43 Bird: I have none. Borton: No. De Weerd: Okay. Do I have a motion on item -- •• Rountree: Do you want to hear from the applicants? De Weerd: Does the applicant have anything to add? Okay. Thank you. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I got a motion. Do you want a motion? Rountree: We need a motion on it. Bird: I move that we approve MFP 08-002 with staff comments. Rountree: Second. De Weerd: Okay. I have a motion and a second to approve Item 9, aka 7-A-A. If there is no discussion, Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Okay. Item 10 is FP 08-006. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I move that we approve FP 08-006, with one change in condition number five to read: The temporary sidewalk shall be located east of ditch and set back a minimum of 15 feet from the top of ditch. Rountree: Second. De Weerd: Okay. I have a motion and a second on this item. Is there any discussion? Hearing none, Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. • • ~ • Meridian City Council April 22, 2008 Page 8 of 43 MOTION CARRIED: ALL AYES. B. Mayor's Office 1. Tabled from April 15, 2008: Meridian Arts Commission Update: Meg Glasgow Update De Weerd: Item 7-B is the Mayor's office and we had tabled last week the Meridian Arts Commission update and so I will ask our commission chair to, please, come forward. Glasgow: Good evening. De Weerd: Hi, Meg. Rountree: Hi, there, Meg. Glasgow: Thank you for being patient with us as we gathered our thoughts this extra week, because we have so much going on and we are very excited to share this with you. And I have prepared kind of some details of our projects that we have on our plate right now and also some -- just some notes on the recommended actions coming from the --from the MAC commission. The first is an art value survey. As part of our specific planning process which we have begun, we feel it necessary to take a public arts survey to kind of tap into what our community really values as it relates to performing public visual arts, those kind of things, and so we are looking for, I guess, approval of the survey questions from Council tonight, so that we can begin distribution of this immediately. So, we were planning on distributing it out electronically, through the city newsletter, the Chamber of Commerce has welcomed us to send out the survey to their membership, as well as we plan on having copies available at, for example, the Meridian symphony and different organizations like that. So, any comments on the survey? Did you all get a copy of it in your packets and stuff? Okay. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Meg, it's a great survey. I think it's awesome. Glasgow: Does that mean you're going to fill it out forme? Borton: You bet. Glasgow: Okay. De Weerd: It's a great reminder, Meg. Meridian City Council April 22, 2008 Page 9 of 43 Glasgow: I will be looking forward to your a-mail. • • Rountree: Madam Mayor, along those lines, I believe I already have. De Weerd: I did with just my comments, but I'll now fill it out in real. Glasgow: Excellent. Excellent. All right. So, moving on, then, the second point that we have on our plate is the Initial Point Gallery that we recommending the name be approved and this is the gallery that will be on the third floor in Meridian City Hall. We have invited Terry Foley to help participate in this process and she and Howard have been very gracious to allow us to use that name and because of the historical significance about the Initial Point being located in Meridian, we thought it would be very fitting for this historic nature of the building and in doing so, we have prepared a prospectus of how the arts will be solicited, the artist application, detailing exactly how the gallery will be run. We have gone to great lengths and Emily Kane has done a fantastic job keeping us out of trouble with all the legal and liability issues we are dealing with here. I will say we did -- Emily Kane and I met with the curator -- the Eagle Arts Commission and talked to them in detail about how they're managing their art gallery and after doing so we feel very, very confident in our plans of what we are doing going forward on that. And so I would just ask for your, I guess, consent to continue with our plans to name the third floor gallery the Initial Point Gallery. I did have -- wanted to get some feedback from you on the area of artists that we are pulling from. Our recommendation that it was from at least the entire Treasure Valley area, instead of opening up to outside just the Meridian city limits, and it's also been suggested to us that we open it up regionally, too, looking forward, if we have the opportunity to have, you know, a big nationally known artist to come through. I would hate for our initial scope be so narrow that we didn't include that opportunity. So, I was looking for feedback on that point, if there was any objection to opening it up beyond artists -- eligible artists just with --outside of the Meridian area. Rountree: Madam Mayor, my comment would be since we want to be and are the hub of, at a minimum, the Treasure Valley, which has regional significance, I think we -- we start at a regional level and I don't know that we would preclude anybody. I would think if a foreign country or a foreign artist would want to contribute an idea, we ought to entertain it. Bird: I would, too. Glasgow: Well -- and that's -- that's a good comment to give for us to consider, because we have assembled apanel -- a review board that these submissions are going to come in with detailed criteria of samples of their work and whatnot. So, they go through quite a selection process before they are chosen to exhibit in the space, to make sure that their -- their style of artwork is reflective of the image that the city is wanting to portray and so that being the case, I would like to be able to open it up to beyond just the Meridian area, so -- • Meridian City Council April 22, 2008 Page 10 of 43 Rountree: I think that's aunanimous -- Bird: Whatever you want. Glasgow: Excellent. One last sticking point has to do with pricing on this and because it is -- items are not -- we are -- the Arts Commission and the city are not going to be in the business of selling art. We are inviting artists who are selling their work to display and because our primary mission is to help foster the arts, including the sale of art work to support their artist endeavors and whatnot, we feel like the pricing should be listed at some points in the gallery, whether that be allowed on the particular label that would be with that artist's name, the title, the price of the artwork, that was one option. Our preferred option and what we are recommending that we have, basically, tear sheets that people would be able to grab from adisplay -- one display point and take that home with them with the artist contact information, so that they could handle that transaction outside of City Hall. So, Emily has exhausted this issue and feels like we are within the legal -- help me, Joe. You know, that we are okay to do this that way, but I was looking for direction as far as your feeling on whether or not you wanted the pricing to not be included at all and that we forbid that or that it be placed on a little pamphlet, perhaps, off to the side or in an subtle, tasteful way on individual display, little plaques hanging with each piece. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Meg, I definitely think you need pricing somehow. I think how you do it is your call of your commission. You guys are more familiar with it. Because if I go through there and see a picture I'd like, I might want to buy it. I don't want to do it right there on the spot, but at least I'd like to know who I get a hold of and what kind of price I'm going to have to pay. So, I think it -- I think it -- and I think it will be a good selling point to getting artists to come and display. Glasgow: High caliber artists. Bird: Yeah. Good artists. Yeah. I think if they know they are going to get the opportunity to sell a piece and have a price and stuff, I -- I don't see anything wrong with it. I mean I don't think there is any statute or -- I know there is no ordinance within the city, but I don't know if there is any state statute that would -- Emily's I'm sure researched it, so -- Glasgow: Right. And that's what our primary -- when we were researching with the -- how the Meridian Arts Commission -- or, excuse me, the Eagle Arts Commission handled it and it was kind of a nonissue and they have chosen to label and price each piece. Bird: However you want to do it is -- • Meridian City Council April 22, 2008 Page 11 of 43 Glasgow: We feel it's more tasteful to have it off to the side. Bird: That's fine. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I agree with Councilman Bird. However, your last insertion there that it's more tasteful to have it be a separate thing, I agree with that. I don't think it would be in the spirit of the gallery to have a sign on every one of the items that indicates a price.. Having it available as a separate sheet that anybody can pick up, as you put it, is more tasteful. Rountree: I guess I will be more blunt. I think putting the price on it will be tacky. And I don't know that I would have a tasteful display of a tear sheet. I think you would have a small sign at the entrance of the gallery that if you are interested in this artwork, information can be obtained from --direct them to the information desk and they have a sheet that's a quality document, that's given to them with the contact person and the price and if they want to negotiate a deal, they can do that on their own. And that makes it a little higher class. I don't know. You guys will do the-right thing. De Weerd: And, then, the next question is what information desk? Rountree: Well, I don't know how this is going to fit as it relates to the floor plan of the new City Hall, but somebody there will be disseminating information, I hope, about the city. Directions -- De Weerd: We will have an area out -- or right in the art gallery, a centerpiece where people can sit and view the art and that sort of thing. So, there will be tasteful places where a display can be made with the literature. Otherwise, we -- we will work with the Arts Commission. If you leave it up to them, I think the feeling is unanimous about don't list it on the wall. Yes. Glasgow: We will do that. All right. Moving on to the City Hall art collection. MAC wishes to purchase ten to 14 pieces of original paintings to go through the corridors at City Hall. We are looking to start this with partially some of our funds starting in the '09 budget season. But we are also wanting to get contributions from community members and we have already -- on our fundraising, I'll talk about in a little bit, but we have got several thousand dollars already set aside for -- people pledging financial support for this purpose. It's very, very exciting. So, in doing so what we are asking, I guess, for approval on is a 1,500 dollar price tag for a -- say a sponsor for a company, a private individual wants to sponsor a piece of art for 1,500 dollars, that original art will be purchased, will be framed, and on display in City Hall with an I.D. label on it, similar to -- you're familiar with St. Luke's art collection and they have the piece, the title, the work, • Meridian City Council Apri122,2008 Page 12 of 43 • perhaps where the artist is from that pertains to St. Luke's probably more than us. But we are wanting to keep this to Meridian area artists and, then, have a line on there that this is provided by Idaho Power, just -- I got off the phone with Dwayne Dodson and he has pledged 1,500 dollars for this purpose and we have got several other companies that are very excited to be on board with this as well. So, that is underway and so if we get approval on this, we can start soliciting and sending out the call to artists. So, again, we are going to be asking community artists within the southwest region, because we want this to be a little more regional than the permanent art collection, to submit samples of the work for approval and, then, commission going forward with their work. So, that's the next thing on our agenda. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Meg, is it known where those corridors are, which ones in particular are going to be eligible for this part? Glasgow: I have a copy of the plans and I selected, based on conversations with the interior designer at LCA, with Will Berg and meetings that we have had kind of identifying different ideas as far as how the Arts Commission can help with the -- of course, visual art displays in City- Hall and I identified with a minimum of ten places. There is certainly much, much more when you start talking about more public spaces, conference rooms, all those kind of things. But we thought we would, you know, start a little more conservative with that figure. Borton: Okay. Rountree: Madam Mayor? De Weerd: Yes. Rountree: With respect to the placement of those ten, would those be included like on a self-guided tour of City Hall for those people who are interested in the arts and seeing what the art collection in Meridian consisted of? Glasgow: Absolutely. And thinking even beyond that, that the Arts Commission wants to take an inventory of the entire civic art collection, City Hall being an important piece of that, but there are many other art places, too, that should be noted. So, yeah. Absolutely. Rountree: I support that. De Weerd: I support it, too. • Meridian City Council April 22, 2008 Page 13 of 43 • Glasgow: So, the fact that we are already getting public interest in helping -- and financial support of the art projects, I think shows the commitment of our city members in getting this going and so I'm very, very excited and a lot of it was due to the article that was in the Statesman not too long ago about the Arts Commission and our efforts to get that underway. So, that is good news. Moving onto strategic planning. We have contracted with Delta James, as you know, and we have scheduled our two day strategic workshop in late May and we are really committed to focusing on a public value strategic planning process, with a real focus on how we can connect the arts to Meridian community values and during this process we are going to be very closely studying the Meridian Comprehensive Plan and looking for creative, innovative ways for the arts to contribute to all areas in the Comprehensive Plan. So, the arts gets to be .part of, you know, the sewer system -- well, we will find a way to make that happen, so -- anyhow, so we are very excited about -- about that. That was just a point of information for you. De Weerd: Artistic sewer, uh? Glasgow: You know what, arts commissions have actually had influence on electrical, big -- where it's dangerous areas and artists have actually come in and designed a special sign, don't touch kind of -- for fear of electrocution sign. So, artists have had input in there. Steve Siddoway and I have been talking at length lately about working with the arts in parks, certainly, in public spaces and walking pathways. Oh, yeah. Oh, I have got something to show you, too, because I -- but there was a railing that was all done with bells -- or crimes that this -- the railing along the walking path and so when kids walked around it they could ding it as they walked passed. And so we are really hoping that the arts can become so interactive with the community, so part of every day experience in the City of Meridian that it's not something -- some abstract obscure thing that nobody understands. That's not what we are wanting to do. So, we are putting our thinking caps on. And so I'm really very excited about the strategic planning process and identify gray areas of different things we can do. Something we are going to start this spring, too, is a public art workshop that we are going to sponsor. It's going to be open up to artists of all levels interested in becoming part of the public art process and you know what it's like working with city government and particularly for artists who haven't done it before, this is -- Delta James is going to host this for us and this is a freebie for us. She's still working with the Idaho Commission on the Arts and this is something that they offer arts commissions like us to get started. So, this is something that is -- we are able to bring to the community, the citizens of southwest Idaho, the whole region, are welcome to come and so we are working hard to find a date. We are hoping to get 75 seats at the auditorium at Mountain View High School for that. We expect a huge crowd. So, that's something exciting that you will be hearing more about in the future. And fundraising, I wanted to mention that as of right now we are just right under 5,000 dollars towards our goal of raising funds for the art project at City Hall. So, we are working hard and we have got a lot more to do. So, we are toying with the idea of an art auction coming up this spring, maybe a different spin on it, something kind of creative, so I'll keep you posted as that develops and we get more plans underway. I did have an opportunity to sit in on the Idaho Commission on the Arts grant review • Meridian City Council April 22, 2008 Page 14 of 43 i• board as they reviewed our grant and I'm so excited to report to you that ours scored second highest in the state. We were right under the Shakespeare Festival as far as the score system and so the odds of ours getting funded is very, very high. So, please, keep your fingers crossed. We should know probably with the next two weeks. We are asking for 10,000 dollars towards the massive hanging sculpture in the lobby of City Hall. De Weerd: It's not going to be the picture you showed me the other day; right? Glasgow: Oh, I should have brought that. That was awesome. But, no, it won't be that. De Weerd: It could be agricultural. Glasgow: Something about a John Deere tractor hanging -- it lit up, though, so that was nice. De Weerd: It was interesting. Glasgow: Yeah. One other point, too, that I just want to update you on. I had a very exciting meeting this afternoon. Steve Siddoway and I met with -- what was this gentleman's name? Vance? Vance Henry with Lochner Engineers who are designing the Ten Mile interchange and there is a possibility to incorporate public art in the actual concrete structure of the overpass itself. This would be the first one in the state of Idaho, if we could pull this off. So, it's just very exciting. In fact, it's keeping me up at night trying to figure out how we are going to make this happen with ITD with support -- it's going to take support from the city, a partnership with ITD, to make this work and so we are going to work with the parks department on the landscaping part of it, but there is a real chance -- if you have been to Seattle, Denver, Salt Lake, Phoenix -- have incorporated art into the concrete structures and so we are working to identify potential spots for how we can get done and so we could really use your support in making that happen, because, gosh, what a great place for -- to know that you have arrived to Meridian where this is the only overpass across I-84 that's got art incorporated on it. So, there is huge potential there and -- so, I'll keep you posted on that as well. De Weerd: Yes. Let us know what we need to do to support that. Glasgow: Yes. Yes. Yes. So, that's what I had for you. De Weerd: Wow. Glasgow: We have been busy. De Weerd: You have been. So, Ted, what are the next steps on the 1,500 dollar art sponsor fee? Does that have to be published or how do we go about that? • Meridian City Council April 22, 2008 Page 15 of 43 • • Baird: Madam Mayor, you will have to forgive me, I have been out in the hallway with a public matter. So, I'm not even sure what you're talking about. Is it a -- let me ask you a question, in aid of answering it. Is it a new fee that the city would be charging? De Weerd: It would be new fee that the -- sponsorship fees. Baird: Sponsorship fees, so -- De Weerd: For one of our commissions. Through the Arts Commission. Baird: Okay. It's likely it would need to be advertised like any new fee that the city selects, but why don't we just give the legal staff an assignment to work with the Arts Commission and bring back whatever is appropriate, whether it's ahearing -- I'm trying to differentiate it from say just aregular -- you know, just regular -- De Weerd: It's not a -- it's a donation. Rountree: It's a donation. Bird: It's a donation. That's what I was going to say. Glasgow: And the 1,500 dollar price tag we came up with was what we felt was a very safe average. There is going to be some pieces of art that we want to acquire that might be more. There might be some pieces we want to purchase for less. And so the 1,500 dollars we are asking for a donation price would go towards the purchase of a particular piece of art. Bird: And their name would be advertised on it. Glasgow: Yes. Baird: Madam Mayor, if no fees are -- if I could ask a question to Ms. Glasgow. If no fees are collected, is it true that no taxpayer money would be used to buy the artwork? Is that correct? Rountree: Well, your budget. Glasgow: Yeah. It would be part of our -- Meridian Arts Commission is going to purchase the artwork and my understanding when the donations come in, they come in attention MAC, but they are kind of set aside to another account. Baird: And, Madam Mayor, the reason I'm asking that question, that the -- if we are collecting fees to offset something that would otherwise be paid by taxpayer money, we do have to advertise those fees. I'm getting people shaking their heads and I don't have the full facts, so why don't we just look into it, if it's appropriate, we will bring it back. If not, legal would give its blessing to the program. Is that fair? • • Meridian City Council April 22, 2008 Page 16 of 43 De Weerd: Okay. • • Rountree: Madam Mayor, I guess along those same lines -- and I have to admit I'm not sure of the details of your donation, but it seems to me we need to investigate the tax advantage, if that hasn't been done. Baird: Any donation to the city to a dedicated fund would be eligible for a tax advantage, without the necessity -- Rountree: I think we need to market that as well. I mean that will help. Bird: Get our 53 -- our 501(c)(3). De Weerd: We are not a 501(c)(3), but we area 501(c), I think. Bird: We aren't a 3(c)? Baird: Just by virtue of being a municipal corporation, Madam Mayor, Members of the Council, it's -- De Weerd: The only problem is if you have a foundation and even there we have found the Idaho Community Foundation or Idaho Trust Foundation -- I can't remember what it's called, but they run it through them and get it to the city in that fashion. So, there are ways we can work with them. So, finance can work with you if you need documentation on any of the tax benefits. We -- Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: And I might suggest -- I don't know how you came up with the 1,500 dollar figure, but I might suggest that you at least make available a greater continbution for a bigger plaque or something like that. Glasgow: How big do you want it? Zaremba: You know, if they do twice the contribution, their plaque's a little bit bigger or something. Glasgow: There you go. So, yes, we will certainly explore that and we have created donor levels and whatnot and we are -- we are looking at, you know, different, you know, perks and whatnot that you will get, like dinner with Mr. and Mrs. Rountree, for example. De Weerd: There you go. • ~ ~ • Meridian City Council April 22, 2008 Page 17 of 43 Rountree: Drinking wine on the patio. De Weerd: Okay. They also made a request on the naming of the gallery as Initial Point Gallery. That is something, Council, if you feel comfortable approving tonight. Bird: I do. Borton: Madam Mayor? De Weerd: Yes. Borton: Yeah. I think it's great. Zaremba: Nice idea. Borton: And you have got the Foleys involved, which is perfect. De Weerd: Okay. Well, I would like a motion. Bird: Charlie, your wife's on that, you better make a motion. Rountree: Yeah. Madam Mayor, I move that we endorse and approve the- naming of the new art gallery in the City Hall the Initial Point Gallery. Bird: Second. Zaremba: Second. De Weerd: Okay. I have a motion and second. I will ask for roll call on this. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Thank you. Glasgow: Okay. Great. De Weerd: Is that everything you needed feedback on? Glasgow: For now. There is more coming, so I will keep you posted. De Weerd: Well, good. You should try attending one of their meetings. It's very creative. ~~ •i Meridian City Council Apri122,2008 Page 18 of 43 Glasgow: We are a fun group. De Weerd: We get excited. Glasgow: Great. Well, thank you very much. De Weerd: Thank you. And, Meg, if you will, please, tell the rest of the commission heartfelt thanks for their -- their work, their excitement, passion, and moving forward on these kind of projects that -- it's been relatively quick, so -- and I know sometimes it doesn't seem that way, but it has. Thank you. If I can remind everybody, I think our Arts Commission has been established for just about a year. So, this shows a lot of great progress. It's exciting. 2. Update on Heritage Ball Fields: De Weerd: Okay. Item No. 2 is an update on the Heritage ball fields and I guess, Council, when this was last on the agenda and Dr. Clark -- we just have conflicts with school board meetings and Dr. Clark's schedule. But when this was last on our agenda, from what I talked with Dr. Clark about, there was some confusion on the amounts that the school district wanted a partnership on. It was understood that, as Dr. Clark came during our budget session on the 200,000 dollars for the lighting of the ball fields, but the access road was one of those things that was missed in the initial review and the school district did not have the requirement for the access roads until they put the ball fields in and so what Dr. Clark has said, the other fees that her staff are asking for reimbursement for as well, is not the intent. They were hoping to get a partnership, 50- 50 on the price of that access road, which was 37,000, and if you go and you look at the programs that we provide to the community, they are at our schools and they have been a great partner. I think this is a very viable partnership and I believe, as Steve had updated the Council, we are ready to go with a new league to utilize those fields in a little bit more -- less than a month and we have some work to do. So, we really need to get this agreement done, get the price tag settled on. At this point maybe I'll ask Steve if he can -- I did ask Steve and Stacy to look at our budget and see where that additional 15,000 dollars could come from and Steve has been creative in the partnership with SWAC in the bleachers and trying to find where that money can be pulled out af. So, Steve. Siddoway: Well, Madam Mayor, just to -- just so I'm clear on what the amount is that the school district's hoping for -- do you know if it's the 216 -- or 218,500 or -- De Weerd: Yes. Siddoway: Okay. So, what -- when we were last -- when we were last talking, there was direction from the Council for 210,000. That was based on 200,000 that we had budgeted for the lights, the 7,000 that we had budgeted for the emergency access road, and 3,000 that went -- that we had budgeted for dug out benches that they have installed. The -- if they are requesting the 200,000 for the lights, plus half of the • Meridian City Council April 22, 2008 Page 19 of 43 emergency access road, that would be a total of 218,500 and last week the Council approved a recommendation from SWAC that would give us 6,000 dollars to go toward bleachers at the Heritage ball fields. That will free up -- that could potentially free up an additional 6,000 dollars of what we have currently budgeted for that -- for that park already. We have 12,000 dollars currently budgeted for bleachers out there and with SWAC requiring a 50-50 match, we can provide six. They provide six. Freeing up 6,000 of our -- of our budget. So, I have come up with my creative thinking cap on a way to get 6,000. We are still about 2,500 dollars shy of what their actual request would be and I don't have a ready solution for that extra 2,500 dollars. But that's -- I think if we approve the 6,000 dollars that we will be receiving from SWAC as freeing up that money to go towards ball fields, we at least have 216,000 that I can identify. De Weerd: And, Steve, then, the 3,000 that were for the dugout benches, that's already covered? Siddoway: That's in the 210. Bird: It's covered in the 210. Rountree: That's in the 210. De Weerd: Okay. So, really, we would -- Siddoway: Need 2,500 dollars. Well, I'm sorry -- De Weerd: No. Borton: Madam Mayor? De Weerd: We need 5,500; right? Siddoway: Compared to the -- to the 210,000 dollars and the -- if they are -- if their request is 218,500, we need an additional 8,500 dollars, 6,000 of which could come from the SWAC funds and leaving a difference of 2,500. De Weerd: Oh. Thank you. Okay. Questions from Council? We do need to move forward on this agreement and get it signed, sealed, and get the ball fields ready for this league to begin. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: If you're saying the request from the district is for the 18,500, just half of 37,000, the 18,500 above the 200,000, then, I would move that we approve reimbursement to the school district in the amount of 218,500. Meridian City Council April 22, 2008 Page 20 of 43 Zaremba: Second. • • De Weerd: Okay. I have a motion and a second. Discussion? Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: My -- my opinion hasn't changed one bit. I believe we are doing them a favor. I pay -- 53 percent of my property taxes go to the district school -- Meridian District 2. Twenty-two percent of it goes to the City of Meridian. I think that they -- I think they should be grateful that we are putting lights in for them out there, let alone doing everything else. We are not the ones that told them to go out there and build softball fields when they don't even have softball programs at the school. Each one of their high schools have two softball fields -- lighted softball fields. I just -- I cannot support anything over 210. I'm stretching it to be 210. But I'm one vote. De Weerd: Okay. Is there any other discussion? Rountree: Madam Mayor, my -- I would have the same comments that I had the last time and, you know, Idon't -- I don't -have any problem with the softball fields. I don't want to get into the history. I don't want to get into the reason why. I just want to get into the reason that we continue to get ourselves in these deals and it seems to me this is a deal that I don't think any of us knew we were getting into to the extent that it was just going to continue to grow incrementally over time. So, more from the philosophical point of view that I'm tired of deals being cut, things not being put in paper, agreements being made and the price tags continue to rise. So, I believe the deal we made, the deal that the Council approved initially was for 210,000 dollars and the rest of this just seems to be, you know, out of the goodness of the Council on the part of the city. So, I probably will maintain my previous position, not favoring any increase. De Weerd: Okay. Any other discussion? I guess I would say, you know, the city -- we will get a good return on our investment and, you know, I know that Councilman Bird asked regarding this league how many of them are from Meridian and those numbers will grow. I think this will be an asset to our community and to the region and with also the knowledge that there will be tournaments there. It will bring economic vitality and commerce to our community and it will just be another asset that we can utilize as not only as a city, but as a community as a whole. So, with that said, if there is no further comments, Madam Clerk, will you, please, call roll. Roll-Call: Bird, nay; Rountree, nay; Zaremba, yea; Borton, yea. De Weerd: The Madam Mayor -- the Madam Mayor, she votes aye. In favor of the motion. ~~ i~ Meridian City Council April 22, 2008 Page 21 of 43 MOTION CARRIED: TWO AYES. TWO NAYS. MAYOR AYE. De Weerd: Okay. Item -- Siddoway: Madam Mayor? De Weerd: Yes. Siddoway: Just so that I'm clear, the additional 25 -- the additional funds, do I need to hiring anything forward as a budget amendment for that or how -- we approved an amount, but how do I get those funds in order to make the reimbursement. Bird: See that guy down there, your liaison? Siddoway: Okay. Bird: Work with him to get it figured out. Siddoway: Okay. We will get together. Zaremba: We will do our best. De Weerd: And, Ted, I don't know if -- if this can be -- the agreement can be put up next week in our strategic planning. We have some liquor licenses that we also need to put on a Consent Agenda for that meeting. Baird: Madam Mayor and Members of the Council, in anticipation of some sort of approval tonight, Mr. Siddoway has already brought the matter up with Mr. Nary and it was agreed that -- the agreement's ready to go, we will get it on the agenda next week. At your planning -- because you do -- it's ameeting -- it's a publicly noticed meeting and you have got an agenda that you can put it on if that's your direction. De Weerd: Mr. Baird, I would ask if the agreement is that close to Council's consideration, that you a-mail that out, the document, so Council can read it. Baird: Certainly, Madam Mayor. And we normally like to have the signature of the other party on those first before we send them to you. We will do -- we will make every effort to do that by next Tuesday. C. Planning Department 1. Split Corridor Phase 1 Landscaping Agreement: De Weerd: Okay. Thank you, Steve. Okay. Item 7-C is our Planning Department. Meridian City Council Apri122,2008 Page 22 of 43 Ellsworth: Thank you, Madam Mayor, Members of the Council. Item 7-B-1 is the split comdor interagency agreement for landscaping of that project. As you know, ACHD's moving forward to begin construction of the split corridor phase one next year. At the same time, MDC has contracted with CSHQA to develop a landscaping design plan for that project. What this interagency agreement does is just outline the rules and responsibilities of each entity, ACHD, the city, and MDC. As far as the city is concerned, the three responsibilities of the outline -- or the -- excuse me -- the agreement identifies for the city are to, one, grant ACRD whatever necessary construction easements there are to install the landscaping. Two, provide water and power for the landscaping and street lighting once construction is complete. And, finally, to, once construction is complete, assume responsibility for maintaining that landscaping. The one element of this that -- that we wanted to specifically make you aware of was a stipulation that, essentially, says that if at anytime in the future the city fails to maintain, ACHD, then, has the right to come in, make whatever necessary adjustments there are, whether it be to install hard-scaping, removing that landscaping, whatever the case may be and, then, send the bill to the city for those -- for expenses. Due to the importance of this corridor, I can't imagine anytime in the future that that would become an issue, but I did want to identify it, so that you were aware. So, the request on the table here is your consideration of this landscaping agreement. And, then, a brief write up with tonight's date and this item identified as the attachment is the full agreement. The section that I just mentioned is Section 6-C, if anybody would care to review that language. With that I'd stand for any questions. De Weerd: Steve? Siddoway: Madam Mayor and Matt, I assume the responsibility for that maintenance will come to the parks department and do you -- how soon do you anticipate that that landscaping would be completed enough taking it over, because I'm wondering about any enhancements that might be needed for the coming budget year or is it the one after that that we would be looking at? Ellsworth: Madam Mayor, Members of the Council, and Mr. Siddoway, I couldn't identify a specific date. I would have to check back at those project schedules and how the roadway construction coming together with the landscaping, but if that's the information that would be needed to make this decision, then, I can track it down. Siddoway: Is it still an '09 construction project? Ellsworth: Correct. De Weerd: Spring of '09; right? Ellsworth: I believe so. That's -- yes. Siddoway: So, it would be at least summer -- it would be close to the end of that fiscal year before we would be taking over any maintenance. I just need to think through that. • Meridian City Council April 22, 2008 Page 25 of 43 corridor phase two. He, then, produced a cost estimate for those -- those model runs and their analysis of them. The total that he came up with was 3,100 dollars. When I ran that back by ACHD's project manager for split corridor phase two and asked whether or not it's the sort of thing that could simply be rolled into that project, he indicated that this early on in his project he doesn't have the wiggle room to do that. So, there are a couple of different ways to move -- move forward in obtaining the requested information. One, which is the direction that you guys have pointed toward on April 8th is to send a request to ACHD's commission asking that they -- that they work that additional analysis into the split corridor project. If that's still the direction preferred by Council, then, there is a draft letter for your consideration included as attachment one on the brief write-up that I provided in your packet. Other options to consider, should you feel -- feel it's appropriate, would be to allow the Planning Department budget to pay for any additional analysis or to approach MDC about the possibility of splitting the cost. The only advantage is of taking a look at it from a different angle here would be to expedite the process. Some of the information may come in handy for Council Members who will sit on the policy steering committee for the Fairview discussions. But I guess there is a draft letter for your consideration, should you feel -- feel like going to ACRD is the way to move it forward. De Weerd: Discussion, Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Matt, did I hear you right? And I'm -- as I read this, that the request to have ACHD fund that additional cost, there is no room to do so? Is that's right? Ellsworth: Madam Mayor, Members of the Council, Councilman Borton, he indicated that based on his existing budget it's going along exactly as itemized in his budget so far, because it's a relatively new project. Things haven't shifted around at all. So, he doesn't have the wiggle room just to simply make the adjustment right now. However, he did indicate that -- that, obviously, at the direction of his commission they could shift things around, whether it's between projects, where ever they need to go for that additional money, to approach it that way. If that's the way it would move forward, then, it would start with a letter from the city to the commission requesting that they do so. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Wouldn't the phase two planning on their part include some treatment of that intersection? I mean they can't just ignore that Main ends there. I would think that would already be in their discussion. Are we asking them to do anything that would be outside of what they ought to be going at that intersection anyhow? Meridian Ci ~ • ty Council April 22, 2008 Page 26 of 43 Ellsworth: Madam Mayor, Members of the Council, Councilman Zaremba, part of that project scope is to examine several of the intersections in that area, including Main - Meridian -- or, excuse me, Meridian and Fairview, Main and Fairview, Pine and Meridian, a couple of others. The configurations discussed on April 8th were not part of the preliminary analysis that they conducted and as a result it's, essentially, something that was overlooked in the earlier analysis. Zaremba: So, they are studying the intersection, but not the solutions that we suggested. Ellsworth: Correct. Zaremba: Okay. Rountree: Madam Mayor. Just a comment. And I know we are all looking for ways to fund our various needs and desires, but it seems to me that if a project is scoped so tightly, with a preconceived notion of what the solution is, what's the point of asking for input. I mean I'd rather be told that this is what they are going to do, than, spend 15 to 20 minutes looking at what they are proposing and, then, offering a constructive comment. They are wasting my time and we are wasting theirs. I could really get angry, but I'm not going to. Bird: I will for you. Rountree: And I can appreciate their budget constraints. I know them well. But, boy, if it's -- if it's -- if their pencil is that sharp at this point, they better design the projects and just start laying them on everybody and quit asking for input. De Weerd: I guess, Council, you know, there is a concern that they will abandon the light at Main and Fairview and it's just going to be the easiest thing for them to do and that will be a detriment to downtown. I was driving on Franklin thinking Franklin and Meridian -- Franklin and Main and Franklin and 3rd are not so different from Franklin -- orthose intersections on Fairview. I don't know why there seems to be this -- this extra stuff going on in thinking we need to take away lights and change things. It works on Fairview, it should work on -- or it works on Franklin, it should be able to work on Fairview. It's just a T, instead of a four way intersection. So, I just don't want that intersection to be lost in let's do the easiest thing and not -- not take into consideration the impact it's going to have on the vibrancy of the downtown. Ellsworth: Madam Mayor, Members of the Council, what I'm hearing, then, I suppose is still in agreement that this analysis needs to occur and it sounds like Council would prefer the latter and the request to ACRD that they include this in the projects that they have underway. Rountree: Madam Mayor, I guess my comment is that spin that nicely in the letter that we were asked as part of their process and we gave them what we feel is, at a • ~ • Meridian City Council April 22, 2008 Page 27 of 43 minimum, some suggestions that we would like them to consider and include in the scope of their project. Yeah. And I would hope they would be open to that. De Weerd: And that's, essentially, what the letter says. Rountree: Yeah. Okay. De Weerd: I think it is a good letter. So -- Rountree: Good by me. Option one. De Weerd: -- Council, you're good about moving forward on this? Rountree: Yeah. Uh-huh. De Weerd: Okay. Ellsworth: Thank you. De Weerd: Thank you, Matt. Okay. The next item is the ACRD update on the status of the growth alliance MOU. Baird: Madam Mayor, before I open that item, I want to report to you back on the question on the split corridor phase one landscaping agreement. It's not specifically mentioned, but there is a provision that ACHD will bid the items for the landscape project to meet their standards. I'm pretty sure that their standard bids include a one year warranty, but I will get that spelled out. If there is time we will get it in the agreement. If not, we will have it in a letter to you. But the important thing is that that will be transferable to the city as the party maintaining the agreement. So, appreciate you pointing that out. My primary concern was getting the non-appropriations language right. When we first looked at this, it appeared to me that for some reason if we weren't able to fund the maintenance, that we would have to refund them for the entire project. We got it down to just -- we got it down to an explanation that we would just have to pay them to tear it out, if you ever decided to stop maintaining it. But that's just an aside. So, with that matter put away, we will get to the present item that's before you. The drafts of the Alliance for Good Growth MOU, in your packet you have a memorandum again from Emily Kane. She's provided three drafts of the agreement. The ACHD draft, Boise city's comments, and Emily's comments on behalf of the City of Meridian. As you recall, this came out of the ULI report from June of '07, I believe it was, where they, basically, said everybody should get together and -- Rountree: Hold hands. Baird: It sounds like you're familiar with that report. And, really, what -- to -- I think the Mayor wanted me to just sort of comment on the drafting process and, then, throw it open for discussion. It appears to me from review of the e-mails, that this was sent out • Meridian City Council April 22, 2008 Page 28 of 43 by ACHD's attorney, to the attorneys for the other jurisdictions. I understand there was some direction that they get planning staff from all the jurisdictions involved, but in talking with our planning director, there has been no such involvement. From a quick review of the agreement it really doesn't do anything, except put you in a room to talk, like you do -- Rountree: Anyway. Baird: All .kinds of alliances that already exist. De Weerd: That allows you to spend money to do so. Baird: And, you know, not to open with a negative, but that's -- that's my take on it and I know that the Mayor has some comments, so if there are no other questions of me, I'll throw it back to you. De Weerd: I guess, Council -- and looking at these three different drafts, it's -- it's something that we should be able -- I haven't changed my opinion on this. We either need a paradigm shift to something that is different or we wrap it into Compass and utilize their staff and budget and what we are already paying for in that regard. There does need to be a greater focus on the five year plan and that we all need to be a part of that discussion, but the proposals that I have seen doesn't change anything, other than it gives us an opportunity for one more meeting and it gives us an opportunity to pay fees into just yet another entity. So, I don't see any value. It doesn't detail once this group would recommend to ACRD, what kind of weight that recommendation has or anything else. So, as it's proposed here, I'm certainly not going to advocate for another meeting and more dues. Rountree: Madam Mayor, question? De Weerd: Yes. Rountree: Is that going to be the position you present tomorrow? De Weerd: If that's -- if Council agrees with me. Right now it's just my own personal opinion. Rountree: Well, I'm just wondering -- you are seeking our opinion as to -- De Weerd: Yes. Rountree: -- how to represent the city at that -- it is tomorrow, is it not? De Weerd: It's either tomorrow or Thursday. Tomorrow. Rountree: Tomorrow. Meridian City Council April 22, 2008 Page 29 of 43 i~ De Weerd: And I'm really looking forward to it. ~• Rountree: I don't disagree with yours or Ted's assessment of what I have seen, heard, or been involved in, so you got my support. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'll second what Charlie just said and I -- I think it's just another addition of bureaucracy that we don't need. I -- reading all those MOUs that we get on the a-mail, I don't see where that will accomplish anything, but -- but make people feel good and I'm like you, Ipaid -- we pay enough dues, because people -- all budgets are tight. Let me guarantee you Meridian's is going to get tight, too. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: I understand the purpose of putting this group together, but I from the very beginning and in the interim have not really had my mind changed that I believe the correct forum for this is under the auspices of Compass, to whom we already belong and pay fees. The little additional work that this would take on, they have already explained that they are capable of doing. If necessary, there might be a small incremental charge from Compass to cover some extra administrative work, but it would be far different than setting up a whole separate committee and meeting and I agree with what others have said, there are boards around the Treasure Valley that are all made up of the same people, several boards, and while I understand ACHD's position is there is certain powers that they don't feel they can give up, I think they also understand the value of the cities and counties working together with each other to provide input to the CIP and the five year work plan, which we now do individually. So, I feel that the goal of the ULI's suggestion was that there needs to be a forum where alt of the cities work together to make the priorities clear, that we have agreed among ourselves, so it isn't one city against the other, which puts ACRD in a bad .position and pits the cities against them, but I still have felt through most of the process that there isn't any reason why this couldn't be a small augmentation to what Compass does, as opposed to a whole separate setup and I believe Compass has offered. De Weerd: Yes, they have. You know, I guess, you know, my -- in my simple mind, I thought one way you could do this that would require a shift in the thinking and that would be this regional alliance under the Compass umbrella, that would come together and look at the recommendations from ACHD in terms of a percentage of budget to regional improvements, a percentage of budget to each local municipality, that, then, the local municipality can give recommendations and kind of manage that budget to prioritized the local needs, those needs that are not in the regional realm of Meridian City Council April 22, 2008 Page 30 of 43 • transportation comdor. So, let's say Kuna has a three million dollar project, but it takes them two years to save their money towards. They can do that. Or Meridian has four intersections that they get with their percentage -- and it's population based. And one of the intersections goes over budget, well, then, it's taken out of the fourth intersection and you delay that until your next budget year. There has to be something different. But if we are going to stay the same, we might as well just use the tools that are already out there and that's through Compass. Bird: I don't see what this thing is going to change from what we are doing right now, Mayor. I'm serious. Other than cause more confusion. And I think you'll pit the cities against each other worse. I'd leave it -- I don't see where it's an improvement. There is a heck of a lot more cons than there is pros, in my opinion. De Weerd: Not in this document, there is no -- Bird: Not anything I have read. De Weerd: But I do think I have a brilliant suggestion. It's just not its time yet. But I will bring back tomorrow that the City of Meridian is not interested in another layer of bureaucracy and another opportunity to pay dues with something that doesn't seem like it's going to be anything different than we already do. Bird: Compass is already raising our dues. Emergency management is not raising our dues. Hallelujah. Other than our growth. Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: I heard you mention tomorrow, but I don't remember if anybody has said the next meeting of this group is at 2:30 tomorrow at ACRD headquarters and it's open to the public, which means we can all go. The last several meetings all of Boise city council has been there as well. The mayor sits at the table, but their council has been there in the audience. Bird: I was going to say, they want it, you can tell that. Zaremba: Well, they want something with teeth in it. They haven't been -- Bird: They want something that's got teeth for Boise, not for Meridian or Kuna or Eagle. De Weerd: I don't think their MOU shows that they want something with teeth in it, though. Zaremba: I'm sure their revisions they want to change things -- • Meridian City Council April 22, 2008 Page 31 of 43 Bird: They want control, though, Tammy. Zaremba: -- and did some other little fiddle diddle, but -- De Weerd: Other than they want us all to pay the same amount and, you know -- well -- Bird: At 2:30 at ACRD, uh? Zaremba: 2:30 at ACHD headquarters. De Weerd: I don't read lips. Bird: Joe has been quiet and he was our representative. Borton: I did rep one of those. De Weerd: I think you've all had a tum. Bird: Not me. De Weerd: Anna, do you have something you wanted to add? Canning: No, ma'am. I will get in trouble. De Weerd: Okay. Rountree: Not here I don't think. Bird: No. De Weerd: So, Council, you feel comfortable with me just going and saying if this is what it is, the City of Meridian is not interested? Rountree: If that's the best that could be done, we are not interested. Bird: You got my vote. De Weerd: Okay. Can I float my brilliant idea? Bird: Do whatever you want. De Weerd: Thank you. Bird: We might not agree with it, but do what you want. Rountree: We might not agree with it, so you might want to just -- Meridian City Council April 22, 2008 Page 32 of 43 Bird: Say I got a blond moment. De Weerd: Oh, thank you, gray haired old man. Zaremba: Are. you going to tell us your brilliant idea? • De Weerd: Well, yeah, I really do think that you can get an alliance together with some teeth. They still make a recommendation to the Ada County Highway District board, but you use their annual budget and in a five year plan, you dedicate let's say 45 percent of their budget to regional significant projects that the board makes recommendation, prioritizes and, then, you give 20 percent to cities that would be divvied out per population, that the cities, then, would look at their local need, whether it's intersections, sidewalks, pathways, collector improvements, what have you, and, then, they have the recommending for their own municipality and those recommendations are brought to the ACHD board as well. The rest is maintenance and, you know, overall they are still in charge of constructing and, you know, putting their stamp on it, but I think with -- the desire that has been pretty much communicated by most every community within ACHD's jurisdiction, that they want some local economy. You can achieve that. You can still move toward your regional corridor improvement with a regional and valley wide perspective with the percentage there, so you're really focusing on actual corridor improvements, instead of one mile section improvement, and move in that direction. But, like I said, it would take a real paradigm shift to move in that direction. But it really does achieve a lot of what we people have been sitting around that table complaining about. It may -- maybe it's too simple to work. But that way if Meridian has a project that comes up short or over budget, then, Meridian has to figure which project they are going to delay another year, instead of the way it currently is. Zaremba: That sounds like an improvement to me. I hope you make that suggestion. Bird: Madam Mayor, that sounds great, because, then, at least when we take the heat we are the ones that's made the decision. De Weerd: Well -- and, see, that's some of the local decision-making that -- again, it doesn't take away their statutorial final say, but it gives them -- I think it gives them greater direction, it gives the cities maybe greater influence on what happens in their own city limits, it gives the smaller cities that opportunity to save towards either minor or major improvements. So -- I don't know. Like I said, it may be too simple, but it's -- Bird: I'm afraid it might go over like a lead balloon in water, but -- De Weerd: Oh, well. Borton: Madam Mayor? De Weerd: I have said things that have gone over exactly like that before. ~! !• Meridian City Council April 22, 2008 Page 33 of 43 Bird: So have I, Tammy. More than I -- De Weerd: Mr. Borton. Borton: So, as long as it's a -- it's a recommending proposition, it has no teeth. I mean to really accomplish the goal that I think you're trying to get to, there has got to be a statutory relinquishment of control over those funds and their allocations, which is a massive hill to climb. But to the extent a municipality gets the chance to recommend some portion of the funds locally -- and we make recommendations to them often now and they are duly noted and they do what they need to do, but to truly have the control over those funds and control your destiny on certain key intersections and funding, et cetera, there has to be a statutory change. De Weerd: But they are not -- I mean at least this way they would be earmarked. You would have your percentage allocation earmarked. Borton: ,That stufFs earmarked all the time with them and budgeted and programmed and changed and -- and with all due respect, they are in a tough spot. I don't disagree, it's just one of the things that -- the word recommend dilutes so many great ideas. De Weerd: Well, maybe we take the recommend and I can say City Council recommended -- I take recommend out of there. Borton: I'm not suggesting -- Bird: No. Say I am. Borton: That's a bigger topic. Bird: I am proposing this, not recommending. I'm proposing this. And, then, Joe will be happy. De Weerd: Okay. Borton: No. No. You're at the wrong -- I'm making reference to the phrase: The City Council reviews X percentage of the budget and we recommend to ACRD that as to our city specific improvements, we recommend you do A, B and C. That's the recommend that causes problems, because it has no teeth. De Weerd: Well -- and maybe with the local percentage you -- you give them your projects. I mean those are the projects that the money is to go to. But the regional one -- it's all semantics. But the idea is -- is great. Rountree: Let me throw some water on your idea. Meridian City Council April 22, 2008 Page 34 of 43 De Weerd: Oh, crap. • Rountree: And I would say, you know, it's a -- it is a simple solution and it sounds really good, but allocation doesn't work particularly well in times of short falls of money. ACHD's difficulty is is they have rather large projects that cost a lot of money that need to be done. When you start allocating by chipping away at their base revenue sources, they would get to a point where they won't be able to build anything of any size or significance, which is pretty close to where they are right now, only to meet an allocation commitment to whomever fora bike path, afoot bridge, a minor intersection improvement, maybe a temporary light, whatever. When you're flush with money or when you can meet your basic needs and you have revenues in excess of those, then, allocation works pretty well and everybody kind of comes away feeling pretty good about it. But the basic flaw in that is if you don't have sufficient funds to meet your basic needs and in ACHD's mind they just have barely enough money to meet their basic need of maintaining what they have got, and the cost of doing the work they do now costs them so much, they need all the flexibility they can as a board to try to figure out how to prioritize the billions of dollars worth of need with, you know, a few million dollars -- their construction budget is, you know, less than 50 million dollars a year. Probably less than 35 million dollars. That's one good project of some of the projects they have the magnitude to deal with. And don't -- allocation just makes that more difficult, being able to do those big needed projects. I know a rather large agency in the transportation business that does distribute funds statewide on an allocation basis and there isn't -- and there isn't a region in the state that's happy with their funding. Bird: That's the same as there is not going to be a city in the county. Rountree: And Anna's going to recommend we have -- De Weerd: Thanks for the wet blanket, Mr. Rountree. Yes, Anna. Canning: Madam Mayor, Members of the Council, Mr. Ellsworth also wanted me to point out that if we did it on a population basis, because they have been -- because ACHD has allocated a large amount of their resources into the Boise area for the last ten years, actually, the need is more out here, so they would still be putting more into Boise based on population than they would in the need areas. So, just be careful suggesting on a population basis versus a -- De Weerd: Well, that was only the local allocation. I would imagine that regionally with all the regional identified corridors that run through Meridian a lot of those regional corridors would be done in -- Canning: One would hope. De Weerd: They actually need to connect any of the smaller cities, too, so -- Canning: And Madam Mayor -- • Meridian City Council April 22, 2008 Page 35 of 43 De Weerd: It was selfish. • • Canning: Madam Mayor, Members of the Council, if there is a statutory change, as suggested by Mr. Borton -- there is all sorts of statutory changes we could do that may work better in the interest of the city than continuing the way we are. De Weerd: I thought you weren't going to say that. I knew there was trouble when you stepped up to the mike. Thank you. Council, any other discussion, other than tomorrow I will go and tell them if this is it, we are not interested? Rountree: Sounds good to me. Bird: That sounds good to me. And we will be waiting for your answer. D. Parks Department 1. Update on Kaboom Application to Construct a Playground at Kiwanis Park: De Weerd: Okay. Well, good. If there is nothing further and Matt is gone, so -- we have Mr. Siddoway. Rountree: Kaboom. De Weerd: Kaboom. Siddoway: Kaboom. Madam Mayor and Council, this is an item that is informational at this point. It's something I hope to be back in front of you within a few weeks. I want to make sure you're aware of it. About three weeks or so ago I was contacted by an organization called Kaboom. They are a national organization that focuses on play issues nationwide and they provide grants for building playground facilities. I received a call from them; they said we have a sponsor in your area that wants to fund a playground in the Meridian area. We are soliciting applications not only from Meridian, but from surrounding communities as well, but they asked if we were interested in applying for the use of their sponsored funds, to which I replied, why, yes, I think I would like to do that. So, we put together an application and sent it in. The following week we had a conference call, Councilman Zaremba sat in on that, where we met with Kiwanis and we are targeting Kiwanis Park as the likely recipient of this playground, if we are successful in the application. The way it would work is if we are successful and we are chosen, they would -- they require about -- they require a 10,000 dollar local match. They build a 40,000 dollar play structure. They require that we are able to mobilize volunteers from the community and they would do a large build day. They are targeting the month of June and if we are successful -- I know the Mayor would like us to see if we can have it coincide with the week of the AIC conference, so we can use the -- the advisory council -- youth advisory councils from across the state as part of this. The Meridian City Council April 22, 2008 Page 36 of 43 • Kiwanis group has -- has been at the table and is willing to help us mobilize volunteers. We are required to have about at least 70, but they will have jobs available for up to 200 volunteers that day. They will also, in preparation for the June build day, have a May design day, where they will ask children from the surrounding neighborhood to come together in a design charrette of sorts, that they will lead, have them design their dream playground, and, then, they will ship that off to Playworld Systems, who would be the -- the organization that would donate the actual playground structure and, then, they would send back some alternatives for us to select from. I know that the Council wants to be made aware of any strings that are attached with such items, so I have that here. Bird: Madam Mayor? De Weerd: Yes. Bird: While he's handing out, Ted has worked with these people in Boise before. I'd like his opinion before we have to read this. Baird: Madam Mayor, Councilmember Bird just asked me if I had seen the agreement and whether it was anything that we could sign and I have done a quick review of it and I'm familiar with the form from having worked with the organization at the city of Boise. There is an insurance requirement that I will have to make sure that we are covering and it will be hard to reach, but if you're just wondering is it something that we can legally accommodate, I think the answer is yes. Siddoway: We did request their boilerplate contract language, just received that, and we have sent that over to the legal department. Emily has it right now and I guess Ted does, too. So, we do have that -- their boilerplate contract language in hand. We should know, I would think, within a week or two, whether we are selected, if they are truly to do a design. day in May and a build day in June. So, if we are selected this could move forward fairly fast. We were asked last week to acknowledge that -- an understanding of their strings. They do have the 10,000 dollar requirement. I have checked the budget today and our Kiwanis park budget has a balance of 16,000 dollars, so we do -- we do have the 10,000 dollars that's required, but I would actually like to see if we couldn't leverage part of that 10,000 dollars from our partners, such as Kiwanis, and/or the homeowners association. So, be pursuing that as part of it. The other items, the site prep is done. We can certainly do the utility checks, the soil test. We have legal looking into the liability and maintenance issues. We can certainly except and have other playground from Playworld Systems and use the engineer wood fiber for safety surfacing in most of our playgrounds. So, any questions or comments about the requirements of this application if we are successful? Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. • • Meridian City Council April 22, 2008 Page 37 of 43 ~~ Rountree: I have two comments or questions about the last two items. Given that these systems don't last forever and at some point in time we replace them, are we bound to replace them with Playworld Systems if they, in fact, are still in business? And it seems like the last one is also the same sort of thing, engineering wood fiber, it doesn't give me a named product, but I think there is only one company that builds that stuff at this point. So, it's a -- it's a way for them to have a future outlet for their product. So, if there is an equivalent that comes down the road say ten years from now and this stuff needs to be replaced on a fairly cyclic basis, can we use some other kind of material? Is the contract so tight that we can't? Siddoway: We can certainly look into that. I haven't actually seen the contract, so we can look through that, but the -- I would be surprised if it required to be replaced with another Playworld Systems playground, but it's a question that needs to be asked, so I'll look into that. Rountree: If it was a federal government deal they would require that. Siddoway: Yeah. Yeah. De Weerd: Mr. Rountree, I guess, you know, Boise is -- has done a couple of these and I know Nampa has as well. So, I know in talking to their mayors that have been there when they have had these, there hasn't been any of those concerns stated, but I doubt if that would come up in a general conversation. So, we will look for those details. Baird: Madam Mayor? De Weerd: Yes. Baird: Members of the Council, Councilmember Rountree, I'm looking at -- just glossing this over and it jumps out at me that the city is the owner of the playground in its entirety. It talks about taking care of -- using the maintenance agreements or the warranties from the manufacturer and going to them for advice, but so far nothing's jumping out at me that smacks of -- Rountree: That binds us to that. Baird: Yeah. I think we own it for the life of the equipment and, then, after that it would be our expectation that we can do whatever with it. We will scrub it. It's about ten pages long, so we will make sure we look for those things and if they are in there we will bring them to your attention. Rountree: And that's all I ask. So, at some future point -- I think that's a good deal, but at some future point, if another Mayor and Council has to deal with it, they don't get a surprise. Baird: Yeah. • ~ ~ • Meridian City Council April 22, 2008 Page 38 of 43 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Steve, I take it this is a one day build day. They do all of it in one day? Siddoway: Yes. Bird: They need 70 volunteers? Siddoway: They are, actually, hoping for up to 200 and they will be doing other side projects as well, other than the actual playground. They are going to want to plant flowers and do improvements to the pond area and lots of different things. But it's over one day. Bird: But we are going to bring kids, aren't we? Siddoway: Lots of kids. Bird: Because if not, we could bring those young people that -- hey, they do a good job. We use them at the baseball fields all the time. Out of 60 of them you will get two that don't work and the other 50 bust their rears. This -- community service people. A deputy sheriff comes with them. But they can't be around kids -- we can't allow even our legion. kids to come out with them. Siddoway: The Kiwanis Club has offered to help us contact the homeowners association, get their involvement. Kaboom does do their build days on weekdays, not weekends, so that's going to be something to overcome in terms of mobilizing a lot of people that might be working that day, but -- De Weerd: Well -- and we have had companies that have been looking for projects, not just to put money to, but to put time donations of their workforce. This might be something that once we find out we can approach a couple of different companies that have indicated interest. Also, as Steve had mentioned, the AIC youth track is looking for a valley project that they can engage their youth members that are attending the youth track with AIC conference and so we would be asking Kaboom if they could move that one week out to the third week or fourth week of June. So, I think there is a lot of good opportunities for community involvement. The Kiwanis also said they would get their key clubs involved and I think this would be a really exciting project that we can really give some profile to the parks system, to that new park, and get some good media coverage as well, because they will bring media coverage with them. Siddoway: Yeah. I believe it is something that would be -- attract media coverage and a lot of excitement within the neighborhood that surrounds the park as well. r, •! Meridian City Council April 22, 2008 Page 39 of 43 Bird: Sounds good to me. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: One of the --one of the things that they talked about -- even though the build day is one day, they sound to be very organized. There is, actually, some staging days ahead of that where they -- they time out delivery of materials that will be needed. They have a plan for how to use 200 people if we can get 200 people there and I think one of the things that struck me -- and I don't, remember whether it was on a fax that they sent or some other piece of paper, but at the bottom of it it made reference to a thousand parks in a thousand days, which I think is a program they did last year. So, this is not a new thing to this organization. Siddoway: No. In fact, they said that they would send us a list of the subcommittees that they would expect to be organized and we would be using Kiwanis members and things to help out with those subcommittees. De Weerd: They are very organized. We tried to get this for Adventure Island and they gave it to Nampa. Bird: That's right. Siddoway: So, I'll stand for any other additional questions. I should find out in a couple weeks whether we are selected and, if so, then, we will be before you at some point with a draft contract, so -- De Weerd: Thank you. Council, since we are kind on the topic, too, of neat community activities, is we got -- I got a call when I was out of town last week from a reporter or a writer for Family Circle magazine and it looks like Meridian has -- is in the finalist consideration for being one of ten communities nationally that they highlight as best places to raise a family and so they called again today and were asking for names and numbers for Meridian families that he could interview who fit a specific demographic and, actually, I'll share this with you after the meeting and see if you have any ideas, but I thought that was -- maybe since we didn't get one of the 100 best places for young people, this was even better, so -- he had done some research and Meridian rose to the top and so it was at least a good discussion with that reporter and thanks to Steve and Anna and Robert and Shelly for pulling together and -- is Jeff over there? Rountree: He's hiding. De Weerd: He's hiding behind the recorder. I can never see him. And Ron. So, it was a good team effort in pull very quickly together some information to get to this guy and he was very impressed. So, thanks for your efforts. Meridian City Council April 22, 2008 Page 40 of 43 Item 8: Items .Moved from Consent Agenda: • De Weerd: Okay. We will move -- there were no items moved from the Consent Agenda. We have already listed nine and ten. Item 11: Public Hearing: AZ 08-003 Request for Annexation and Zoning of 12.06 acres from RUT to R-40 (10.56 acres) and C-C (1.15 acres) zones for Reaencv at River Valley (REVISED) by Mason & Stanfield - 2500 North Eagle Road: Item 12: Public Hearing: CUP 08-004 Request for Conditional Use Permit for a multi-family development in a proposed R-40 zoning district for Reaencv at River Vallev by Mason & Stanfield - 2500 North Eagle Road: Item 13: Public Hearing: VAR 08-002 Request for Variance to UDC Table 11-3C- 6 for a reduction in the number of parking spaces required for multi-family dwellings in covered carports or garages for Reaencv at River Vallev by Mason & Stanfield - 2500 North Eagle Road: De Weerd: Eleven, twelve and thirteen have been requested to be continued. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we continue public hearings -have we opened them? Did you open them? De Weerd: Oh, sure. I opened those three items. Bird: Okay. I move we continue Items 11, 12 and 13 to May 20th, 2008. Rountree: Second. De Weerd: Okay. I have a motion and a second to continue Items 11 and 12 public hearings to May 20th. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 14: Public Hearing: AZ 06-063 Request for Annexation and Zoning of 38.68 acres from RUT and R-1 zones to C-G zones for Waltman Property (aka Browning Plaza) by Waltman, LLC - 505, 521, 615 and 675 Waltman Lane: Continue Public Hearing to May 6, 2008 Meeting Meridian City Council April 22, 2008 Page 41 of 43 • Item 15: Public Hearing: PP 08-001 Request for Preliminary Plat approval of 52 commercial /office lots and 1 common lot on 38.21 acres in a proposed C- Gzoning district for Browning Plaza (aka Waltman Property) by SLN Planning, Inc. - 505, 521, 615 and 675 W. Waltman Lane: Continue Public Hearing to May 6, 2008 Meeting De Weerd: Items 14 and 15 are also public hearings on AZ 06-063 and PP 08-011. will open these two public hearings, which have been also requested to continue. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we continue Items 14 and 15 until May 6, 2008. Rountree: Second. De Weerd: Okay. I have a motion and a second to continue Items 14 and 15 to May 6th. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 16: Continued Public Hearing from April 15, 2008: ZOA 07-002 Request for a Zoning Ordinance Amendment to amend the current provisions in Chapter 3, Article E (Temporary Use Requirements) of the UDC (Title 11) and the definition of Temporary Use found in Chapter 1, Article A for Temporary Use UDC Text Amendment by the Meridian City Planning Department: De Weerd: Item 16 was -- is a continued public hearing from April 15th on ZOA 07-002. I will ask for staff comments. Canning: Madam Mayor, Members of the Council, I believe the item was continued just because we had made some last minute changes to the ordinance and wanted to leave it open for an opportunity to comment on those changes. We have not received any comments in the office. Bird: And nobody's here. Canning: Nor does there appear to be anyone here to testify. De Weerd: Okay. Council? Bird: Madam Mayor? De Weerd: Mr. Bird. • ~ • Meridian City Council April 22, 2008 Page 42 of 43 Bird: I move we close the Public Hearing ZOA 07-002. Rountree: Second. De Weerd: Okay. I have a motion and a second to close the Public Hearing on Item 16. All those in favor say aye. All ayes. Motion carves. MOTION CARRIED: ALL AYES. Item 17: Ordinance No. 08-1356 Revising Chapter 3, Article E of Title 11 Relating to Temporary Uses: Item 18: Ordinance No. 08-1357 Amendment to Title 10, Chapter 4, of the Meridian City Code Regarding Amendments to the International Fire Code 2006 Edition: De Weerd: Okay. Items 17 and 18 are ordinances, number 08-1356 and 08-1357. Madam Clerk, will you read these two ordinances by title only. Holman: Thank you, Madam Mayor. City of Meridian ordinance number 08-1356, an ordinance of the City of Meridian revising Chapter 3, Article E of Title 11 of the Meridian City Code relating to temporary uses. Holman: City of Meridian ordinance number 08-1357, an ordinance amending Title 10, Chapter 4, of the Meridian City Code regarding amendments to the Intemational Fire Code, 2006 edition, Section Z.IFC, Section D-107.1, one or two family dwelling residential developments, and providing for a waiver of the reading rules and providing an effective date. De Weerd: Were those two? Wow, those were short. Okay. You have heard those two ordinances read by title only. Is there anyone who would like it read in its entirety? Seeing no one left, Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve ordinances 08-1356 and 08-1357, with suspension of rules. Rountree: Second. De Weerd: Okay. I have a motion and a second to approve Items 17 and 18 with suspension of rules. Any discussion? Madam Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. •• Meridian City Council April 22, 2008 Page 43 of 43 De Weerd: Okay. Motion approved. MOTION CARRIED: ALL AYES. !i De Weerd: Council, I would remind you that we have the Mayor's Prayer Breakfast on Thursday moming at 6:45 and that is a.m. in the moming, so -- and we have the Arbor Day celebration also on Thursday. So, I would invite you to, please, join us. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: If I might, we got the Pine school moved. It's sitting on a foundation. The fence was sitting on our property, the lady -- and I finally got a hold of her. We are going to -- we are going to tear it down and put up picket all the way around. Walt turned in his first draw, which was 16,500. I take it that's the foundation drawings and all that kind of stuff, so I'm hopeful he's going to come in way under budget, so -- anyway, it should be completed here in a couple more weeks. De Weerd: Thank you. We appreciate you keeping track of that, Mr. Bird. Okay. Anything further from the Council? If not, I would entertain a motion to adjourn. Rountree: So moved. Borton: Second. De Weerd: All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:25 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) MA OR TA De WEERD ATTEST: c~•- JAYCEE G5 ~ 2 C ~ 2 G C~ S ~,,,,,,~~~~„~,~,,,,,, DATE APPROVED HOLMAN, CITY CLE .~ ~`~ ~, ,~ ~ ~" ~~ .~ ~, y, o AL = ~~ ,`~ ~o 9~ r s'~ • •zi ~~'• ~P ri~~~ini ~~-~~a MAYOR Tammy de Weerd CITY COUl$TCIL MEMBERS Keith Bird Joe Borton Charles Rountree David Zazemba CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234 f fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579 /fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533 /fax 888-6844 Police 1401 E. Watertower Lane 888-6678 / fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500 /fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-221.1 /fax 887-1297 - Wastewater 3401 N. 'Ten Mile Road 888-2191 /fax 884-0744 - Water 2355 N.W. 8th Street 888-524 /fax 884-1159 ~~ APR ~ 2 ~0~~ 'C~~ IYlerk ~ffiG DELIQUENCY FOR TURN OFF Schedule for April 22, 2008 Cycle 1 MAYOR: This letter attests to the fact that no water users have requested a pre termination hearing for April 22, 2008. Users having delinquent utility bills will be shut off on April 23, 2008. The total amount past due is $ 12,957.90. The number of past due customers is 124. Desiree Bickmore Billing Administrator CITY HALL 33 EAST IDAxO AvENUE MERIDIAN, InAxo 83642 208) 888-4433 CTi'Y CLERIC-FAX888-4218 CTPl'ATfORNEY/ HR-FAX 884-8723 FINANCE & i7TII.T1'Y BILLING-FAX 887 13 MAYOR'S OFFI(:E- FAX 884-8116 CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 1 Standard Payment Customers Apr 22, 2008 04:58pm Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Report Criteria: Terminated customers not included Customer.Cust No Q = {<}7700000001 Customer.Bill Cycle = 1 Customer.disconnected = No Customer.shut off list = No Ref No Cust No Name /Service Address 1 22.50.2236.05 ALVAREZ, GUSTAVO ~ EMILY 1064 CRESTLEY AVE N Past Due Balance 70.81 134.00 2 30.74.3110.03 ARENDS, GARRICK 8~ STEPHANIE 80.48 176.45 919 EGRET DR W NO ARRANGEMENTS ALLOWED AND CASH ONLY TIL 7/30/08 DUE TO NSF TO GET/KEEP WATER ON...NO EXCEPTIONS.-DB 8/2/07 3 22.50.1912.02 BARNHART, RICK 80.81 172.61 1596 PENRITH PL N 4 X1.49.0902.02 BBZ INC 82.83 225.97 1901 LANARK ST E 5 46.16.1508.02 BECK, JAMES 75.71 171.01 2156 SICILY ST E 6 30.74.2852.03 BENHAMIDA, KARIM 74.33 138.94 547 SPOONBILL AVE S 7 X4.60.1182.02 BENNETT, FAYE LOUISE 75.04 116.34 ' 3427 YESTERNIGHT ST E 8 25.25.4090.02 BERKEY, ANDREW 56.25 92.02 4751 THORN CREEK ST W 9 37.37.3040.01 BLOWERS, DAN & MADELEINE 62.42 145.98 3054 BEAR CLAW PL S 10 24.04.1150.02 BODILY, DANIEL 53.56 119.50 2424 FORECAST ST W 11 25.05.0292.02 BOORMAN, RICHARD & LISA 50.11 115.79 1226 CEDAR CREEK PL N 12 22.50.2194.02 BRAUN, STEPHANIE 57.32 97.23 912 ASHFORD ST E 13 30.74.3838.03 BROADHEAD, KRISTA 8~ RON 73.07 166.00 1346 WALTMAN DR W REMOVED CASH ONLY/NO ARRANGEMENTS ALERT-SEE CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Standard Payment Customers Page: 2 Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Apr 22, 2008 04:59pm Shutoff Minimum of $ 50.00 compared to Delinquent Balance NOTES-DB 8/29/07 NO ARRANGEMENTS TIL 9/5/07!!!--CASH ONLY TIL 9/5/07 FOR BROADHEAD (RENTER) WHO WROTE NSF TO KEEP/GET WATER BACK ON. 14 36.69.0566.01 BROWNELL, D.R. 107.40 171.72 1035 SHEPHERD ST E 15 ,30.30.6284.02 BURNETT, MICHAEL & DIANNE 68.53 134.50 820 BROOK TROUT WAY S 16 '34.60.1139.02 CARRIGAN, RYAN 59.67 145.65 2620 FLAME AVE S 17 30.74.3518.06 CASTRICON, JENNIFER 50.15 84 52 971 HONKER DR W . 18 24.03.0066.06 CHACE, RAYMOND 81.52 177 11 610 TIDWELL WY N . 19 23.01.0480.02 CHAVERS, MICHELLE 128.93 182 03 724 8TH ST W . RENTER PAYS TOTAL DUE + FEE - NO ARRANGEMENTS ALLOWED FOR RENTERS PER THE OWNER!! 20 30.74.2850.01 CHEESBROUGH, JAMES G. 55.24 124 25 519 SPOONBILL AVE S . 21 20.47.1084.02 CHRISTENSEN, BAILEY & TRAVIS 88.33 135 45 1016 STOLLE WAY N . 22 22.20.0054.02 COOPERSMITH, R. 8~ WITHEREL, C. 55.72 116 13 1233 GALLANT LN N . NO ARRANGEMENTS FOR THE RENTERS PER PM1 23 23.02.4280.03 CORBETT, ANITA K 59.67 130 07 1226 MAPLE ST . 24 22.50.4486.04 CORNMESSER, JEREMY 50.45 141.38 520 PINE AVE E 25 24.04.0120.03 CORONA, JUAN & SANDOVAL, R 56.92 122 92 933 HAVEN COVE PL N . 26 35.35.0228.01 COVINO, PETER III 50.81 151 21 3070 SLATE CREEK WAY S . CITY;OF MERIDIAN Shutoff Account List CITY COUNCIL Standard Payment Customers Page: 3 Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Apr 22, 2008 04:59pm Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name /Service Address 27.30.74.0100.02 CRAWFORD, SARAH 551 LYNHURST PL 28 , 30.74.0094.04 CUTLER, SHIRLA 671 PENNWOOD ST RENTER PAYS TOTAL DUE + FEE - NO ARRANGEMENTS ALLOWED FOR THE RENTERS PER THE OWNER!!! 29 35.64.2018.05 DAHMS, ANNE & DEREK 1952 LAKE CREEK DR E RENTER PAYS TOTAL DUE + FEE 30 '22.50.3858.02 DAYLEY, C. i~ M. PARTRIDGE 1161 ADKINS AVE N 31 46.60.0128.01 DEROSA, TAMMY 1802 SERCHIO CT E 32 22.50.0204.01 DIPAOLA, TIFFANY 416 STATE AVE E 33 X46.16.0807.03 DUDLEY, BRITTANY 2684 TYBALT DR E RENTER PAYS TOTAL DUE + FEE 34 87.37.3644.02 DUNN, MICHAEL 2635 BEARTOOTH WAY S 35 X5.95.0818.01 DUPLEX, KENNETH 4279 HEARST ST W 36 36.69.0478.03 ELKO, GREG 1362 SHEPHERD ST E 37 36.69.0544.03 ELLIS, II, JOHN 8 JOANNA 1844 RETRIEVER WAY S NO ARRANGEMENTS ALLOWED UNTIL 10/8/08 DUE TO BROKEN ARRANGEMENT-DB 10/9/07 Past Due Balance 230.00 272.98 65.78 140.38 50.81 116.78 55.24 89.33 69.88 137.21 87.24 137.40 79.47 123.81 82.83 113.17 101.28 209.35 59.67 181.26 160.28 213.45 CITY jOF MERIDIAN Shutoff Account List CITY COUNCIL Standard Payment Customers Page: 4 Current Period: 05/05/2008 -Transactions Included Through: 05/05!2008 Apr 22, 2008 04:59pm ShutofF Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name /Service Address Past Due Balance 38 30.74.3676.05 PARSON, LESLIE 59.56 137.17 1139 PELICAN WAY S NO ARRANGEMENTS FOR RENTERS!!!!!!!!!!!!!! 7/18/07-DB-CASH ONLY FOR PARSON (RENTER) DUE TO NSF WRITTEN TO GET/KEEP WATER ON. 39 ; 22.50.0284.03 FETZER, DAVE 51.48 77.00 31 CARLTON AVE E 40 .,30.30.6242.02 FLAUGH, ELIZABETH 64.10 134.50 1144 GRAYLING AVE S REMOVED CASH ONLY ~ NO ARRANGEMENT ALERTS-DB 8/16/07 NO ARRANGEMENTS TIL 8/3/07!!!-CASH ONLY TIL 8/3/07 FOR FLAUGH (RENTER) WHO WROTE NSF TO KEEP/GET WATER BACK ON. 41 34.34.6108.02 FREEMAN, PAUL & CHERYL 75.04 114 95 3511 SHERGAR CT E (CORNER) . 42 $0.74.2688.02 FREIDMAN, SASHA 50.81 87 94 188 CRESTWOOD DR S , 43 X4.04.1454.01 FUENTES, CHRYSTLE G. 103.70 131 97 1257 CLARA AVE N . 44 X3.01.4102.01 GERBER FAMILY TRUST 78.24 119 16 650 FRANKLIN RD W . 45 X4.03.0844.01 GODFREY, SHELL! 119.02 177 78 616 BROWNFIELD WY W . 46 22.51.3104.03 GUTH, MICHELLE 91.35 195 08 83 KING ST E . 47 30.74.3580.03 HAGER, TOM & TON! 93.77 167 21 1049 WALTMAN DR W . 48 25.25.4024.03 HALE, JAYSON & LOCKWOOD, AMBER 82.83 128.59 1525 TESSA AVE N 49 2.07.0760.02 HALL, DORY 62.63 88.15 397 LODESTONE AVE S 50 35.64.0052.03 HANSARD, DONALD E. 59.67 128.68 3035 GOLD BAR AVE S CITY bF MERIDIAN Shutoff Account List CITY COUNCIL Page: 5 Standard Payment Customers Apr 22, 2008 04:59pm Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No i Cust No Name /Service Address Past Due Balance 51 23.02.3120.05 HART, ANGELA 81.23 126 99 1303 7TH ST W . NO ARRANGEMENTS ALLOWED AND CASH ONLY FOR HART/HAMEL (RENTER) UNTIL 1/2/09 DUE TO NSF WRITTEN TO GET/KEEP WATER ON.-DB 1/2/08 52 .22.50.4634.02 HILL, TODD ~ WILSON, RODNEY 102.54 140 76 40 PINE AVE E . 53 '30.74.2330.01 HODGES, DARRELL 52.89 82 55 153 LYNWOOD CL . 54 .25.05.0722.02 HOLLEY, ANNA 60.79 125 40 3540 FIR CREEK CT W #1 . 55 22.51.0938.05 HORACEK, RANDY l~ LAURE 84.84 115 32 707 PINE AVE E . 56 X45.20.0812.02 HOSICK, KATIE LYNN 73.63 110 79 3354 POMPEI AVE S . 57 32.32.4866.03 HUIZINGA, MICHAEL & JESSICA 55.24 118 43 531 TIBURON AVE S . 58 15.95.0732.02 IBARRA, VINCENT 13i LISA ANN 66.85 153 29 930 PORTCHESTER AVE N . 59 12.51.0160.01 IDAHO TRUSS 3,046.67 3 059 49 231 BROADWAY AVE E , . 60 45.20.1020.06 JACOBS, MARIE 100.21 188 10 1416 IONIA DR E . 61 12.51.4260.01 JR SIMPLOT CO 64.51 163.87 360 BOWER ST E 62 15.95.0816.02 KEPPLER, STEVE & GINA 86.25 143.88 4335 HEARST ST W 63 X2.32.4056.02 KETLINSKI, KELLI & TY 52.49 112.93 662 TORINO AVE S 64 12.51.3310.04 KING, CHRISTOPHER 183.04 232.10 226 2ND ST E 65 21.51.3570.04 KNOX, JERRY & NORMA 110.67 175.28 305 2ND ST E 0/15/05 - 10'17 ~4M - Howarrll . CITY OF MERIDIAN Shutoff Account List CITY COUNCIL • Standard Payment Customers Page: 6 Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Apr 22, 2008 05:OOpm Shutoff Minimum of $ 50.00 compared to Delinquent Balance DO NOT TURN ON UNTIL ACCOUNT IS PAID IN FULUMSF CHECK 66 32.32.4382.04 LA FERRIERE, TARA 83.14 142.19 2340 CLIFTON DR E 67 20.46.0372.03 LARSEN, PAUL 122.36 250.24 1057 CAUCUS WAY N 68 23.02.1370.02 MAIN, MICHAEL ~ TINA 113.84 206 42 16071ST ST W . NO ARRANGEMENTS ALLOWED UNTIL 12/10/08 DUE TO BROKEN ARRANGEMENT. 69 23.02.3180.02 MARKETPLACE MORTGAGE INC 384.42 494 21 1131 7TH ST W . 70 46.16.1311.02 MARKHAM, PAUL ~ JAMIE 153.77 195 33 3771 MARSALA AVE S . 71 35.35.1046.02 .MARSHALL, GARY & BOBETTE 66.01 118 95 2872 PINE FLATS WAY S . 72 22.20.0034.03 MARTIN, ANTHONY 8~ VICTORIA 61.75 97 23 1391 GALLANT LN N . 73 30.74.3628.03 MARTINEZ, RICHARD 80.81 149 56 1035 EIDER DR W . 74 32.32.4622.03 McANEAR, JASON 74.88 148 35 2271 GREINER ST E . 75 22.50.0400.03 McFADDEN, CLEORA 105.65 199 36 1108 2 1/2 ST E . 76 36.36.0986.02 McKINLEY, BRAD 129.72 142 54 437 FOREST RIDGE DRS (CORNER) . 77 22.50.2360.04 MELLENTHIN, MICHAEL & ANN 56.92 110.41 1287 DRUCKER ST E 78 37.72.0284.01 MERCER, KEN i3< LINDSAY 61.87 139.26 2250 GULL COVE PL S 79 30.74.3000.02 MILLER, ALDEN 53.64 92.19 613 CANVASBACK WAY S NO ARRANGMENTS PER PMIIIIIIII CITY OF MERIDIAN T Shutoff Account List CITY COUNCIL Page: 7 Standard Payment Customers Apr 22, 2008 05:OOpm Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance 80 22.50.3896.02 MILLER, SANDRA 8~ RICHARD 92.76 151 52 1287 SHELLBROOK DR E . NO ARRANGEMENTS TIL 7/6/07!!!-CASH ONLY TIL 7/6/07 FOR MILLER (RENTERS) WHO WROTE NSF TO KEEP/GET WATER BACK ON. 81 24.04.1330.02 MILLER, SANDY 60.59 9p 54 2663 EBBTIDE ST W . 82 30.74.3618.07 MOSS, MICHELLE 65.36 124 12 862 PELICAN WAY S . NO ARRANGEMENTS FOR THE RENTERS PER THE OWNER!!! 83 30.74.3696.02 NELSON, STAGY ~ SHAUNA 63.64 181 50 975 JACKSNIPE DR W . 84 25.95.0323.07 OMAR, MOHAMMAD ~ 94.10 168 67 4479 NEARBY DR W . 85 30.74.3952.02 OSBORNE, BILL 51.77 106.10 715 OTTER AVE S NO ARRANGEMENTS ALLOWED UNTIL 10/16/08-USED 2ND ARRANGEMENT ON 1/28/08-DB 2/5/08 86 22.50.1512.04 PERFORMANCE DISTRIBUTION 78.97 142.35 1505 MAIN STREET N 87 34.60.1104.02 PHAN, WENDY $ PHUOC 52.49 124.31 2667 GROOM WAY S 88 X2.20.0120.03 RAMMEL, MATTHEW 8~ LISA 69.54 112.52 1315 ALVEY LN N RENTER PAYS TOTAL DUE + FEE - NO ARRANGMENTS ALLOWED FOR THE RENTERS PER THE PM! 89 23.02.0956.02 REYES, MAURIA 8~ RAFAEL 56.92 122.92 1001 WEST 14TH AVE N RENTER PAYS TOTAL DUE + FEE 90 3;0.74.3962.03 RICHARDS, BLAKE 8~ 99.54 226 49 1310 GANDER DR W CITY OF MERIDIAN • Shutoff Account List CITY COUNCIL Page: 8 Standard Payment Customers Apr 22, 2008 05:OOpm Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name /Service Address Past Due Balance 91 35.65.0336.03 RIDENOUR, SHAWN 105.98 164.74 1929 THREE BARS DR E 92 :25.25.0020.03 RUSSELL, TERRY & DARCI 54.10 115 64 1482 MANSHIP PL N . 93 ;25.05.0720.02 SANTOS, WILLIE 8~ MARIE 102.28 237 84 3508 FIR CREEK CT W 94 30.74.3170.02 SCHNEIDERMAN, MATTHEW 57.99 129 49 1141 GREENHEAD ST W . 95 137.37.3826.04 SEAL, DONALD Z3< MARY 50.81 106 05 575 ELIAS ST W . 96 45.25.0512.02 SELLECK, NATASHA 56.25 93 41 1165 SICILY ST E . 97 $0.74.3096.01 SIGMOND, SERGIO 72.96 184 10 1075 EGRET DR W . 98 23.02.4660.02 STEWART, CHRIS 50.81 114 00 1238 WASHINGTON ST W . 99 L2.51.4255.01 STP CONCRETE 130.44 372 03 502 BOWER ST E. . 100 X6.69.0186.01 STRAWN, CHRISTOPHER 71.68 112 95 1396 DOBERMAN ST E . 101 46.60.0618.01 SULJANOVIC, CAMIL 171.40 205 52 3903 BASILICA WAY S . 102 35.65.0230.02 TANNER, BRENDA 64.10 136 15 2429 RIVER DOWNS PL S . 103 25.25.1046.03 TAWNEY, RICHARD 64.44 118 80 4632 BLUE CREEK CT W . 104 30.74.0804.02 THOMAS, CONRAD & JEREMY 90.99 346 82 131 5TH AVE SW 105 4!5.25.0320.02 THOMAS, ROBERT 8 SARA 59.67 130 07 ' 1418 PALERMO ST E . 106 310.74.3234.04 THOMSEN, LORIE 70.61 111 91 1082 GREENHEAD ST W . -,_ .~ - CITY ©F MERIDIAN Shutoff Account List CITY COUNCIL Standard Payment Customers Page: 9 Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Apr 22, 2008 05:OOpm Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name /Service Address Past Due Balance 107 .22.51.2990.01 TOMMY'S MOTORSPORTS 96.97 199 37 670 KING ST E . RENTER PAYS TOTAL DUE + FEE - NO ARRANGEMENTS FOR THE RENTERS PER THE OWNER!!! 108 ',32.32.4830.02 TOWNSEND, JEFFREY 8~ KARRI 50.81 109 57 1820 BOWSTRING ST E . 109 22.50.0680.01 TRUST, LINDA HOOVER 65.11 100 88 1320 4TH ST E . 110 X5.35.5017.02 WAGEMAN, CLINT 56.92 120 40 2229 MACKAY CT E . 111 X5.38.0117.02 WAITE, DEAN ~ CANDICE 58.13 99 69 2247 POWDER RIVER ST E . 112 22.51.4214.02 WALLACE, LORI 73.30 106 03 323 BOWER ST E . 113 30.74.3342.03 WALLANDER, REGINALD 8 LISA 55.24 125 64 1463 GANDER DR W . RENTER PAYS TOTAL DUE + FEE 114 $5.38.0208.01 WATKINS, DAVE 133.54 166 27 3030 CONDA AVE S . NO ARRANGEMENTS ALLOWED FOR RENTERS PER PM!!! 115 35.35.2356.01 WATSON, KART N 50.81 148 43 1779 LAKE CREEK DR E . 116 30.74.3122.01 WESTERBERG, STEVEN 81.55 109 82 668 MUSCOVY AVE S . 117 22.51.3580.02 WHITE, WES 8~ KELLY 53.56 163.66 126 KING ST E 118 25.05.0792.01 WICK, DON 55.24 129 81 3732 PINE CREEK CT W . 119 45.25.0406.02 WILLIAMS, TIMOTHY 68.87 94 39 1272 SICILY ST E . 120 23.02.1860.03 WILLIAMS, VON 64.10 156.13 240 MAPLE AVE W - CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Standard Payment Customers Page: 10 Current Period: 05/05/2008 -Transactions Included Through: 05/05/2008 Apr 22, 2008 05:01 pm Shutoff Minimum of $ 50.00 compared to Delinquent Balance Ref No Cust No Name /Service Address Past Due Balance 121 34.34.6280.03 WILLMORE, BURKLEY 50.81 100 97 2845 PROUD WAY S . 122 30.74.0356.01 WILSON, DEANA 76.46 142 40 692 HANOVER CT . NO MORE ARRANGEMENTS ALLOWED PERMANENTLY FOR WILSON-BROKE 2/4/08-DB 2/5/08 ARRANGEMENTS NOW ALLOWED-IF ONE IS BROKEN, WILL NOT BE ALLOWED ANYMORE ARRANGEMENTS.-DB 1/23/08 NO ARRANGEMENTS TIL 6/15/07!!-BROKE ARRANGEMENTS SIGNED ON 6/15/06. 123 35.43.0106.03 WILSON, JACOB 111.14 136 66 1708 SAGEMOOR DR E . RENTER PAYS TOTAL DUE + FEE 124 23.01.0890.03 WONG, MARCOS & CONKLIN, DEAN 83.75 151 40 608 3RD ST W . RENTER PAYS TOTAL DUE + FEE Grand Totals: 124 Customers Listed 12,957.90 21,249.58 Report Criteria: Terminated customers not included Customer.Cust No () _ {<}7700000001 Customer.Bill Cycle = 1 Customer.disconnected = No Customer.shut off list = No • • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 5 REQUEST Proclamation for Arbor Day AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. COMMENTS See attached • • ~ C Q ~' c a, m 4 01 `'C ~ rt ,tea O N ~ ~ ~ ,fA ~• m y O m Oa. m Q ~. Q a m N O y n a~ $ °, Q~ 0~ a m m p~ -- OO ~ O `C d 4 O O C tD 'O O Ot o~ „* y O D. -~ 41. O , ~~ O y 4 cD ~ ~ ~, n ~~ f r.. ~~ a m ~1 O .~ ~~ ~ ~ N ~~ ti 4 O 1 S °, W ~. m O O !?D ~O' 0 ~. a~ ~~ t ~~ m ~ ~ m ~ m ..N ~~ .N ,.y ,.~- .y ,y ~c~~mom~~~o-- tq ~' ~ y ~ to ~t O' ~' ? V ~ $ ~ ~. ~ 001 7yC 0~1. ® N 'O og ®~ m _~ ~~~~~~ay~~~~ m~~'o~~cco,~co~ 01 ~' C ~ ~ ~ ~ tb ~, ~ 4 ~a~y~m~°o' nqo ~D m ~ m O ~ •~ 4OO 4 ~~^' tp~OC d tD O c ~O O~ C y O t01 O m ® •-~ ~-~. O fq y ~. O ~" O' ~ 'p 'O ~D n1 1 ~, a ~~ ~ ~ Z O j ~ C 'O O ~ D` g oo°~ ~ m 0- 0 4 ~ ~ ~ ~ ~ ~ O b ~~ 0 ~ ~ ~ ~ _ 3 ~ cj' O U,~ ~4 ~ ~C ~ ~ ~ t~''O ~ O ~ ~ Q ~ ~D O' p ~ ? ~ 3r m ~'~~ ~ ~ =~ ~ ~ m m a°-, o. c ~' y Q `~ ~ 5 m 01 Q `'C n 8 4;c ~_ ~ ~ ~ g ~~ ~, ti 41 cOD ~, `+J H z ~j • • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 6-A REQUEST Approve Minutes of March 18th, 2008 City Council Regular Meeting AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS ~- ~P~° • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 6-B REQUEST Approve Minutes of March 25th, 2008 City Council Regular Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: ~,~ CITY FIRE DEPT: ~O CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Emailed: Phone: Materials presented at public meetings shall become property of the City of Meridian. April 18, 2008 MERIDIAN CITY COUNCIL MEETING Aprii 22, 2008 APPLICANT ITEM NO. 6-C REQUEST Approve Minutes of April 1, 2008 City Council Regular Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: ~~ CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the CHy of Meridian. • April 18, 2008 MERIDIAN CITY COUNCIL MEETING CJ AZ 07-016 April 22, 2008 APPLICANT Providence Development Group, LLC ITEM NO. 6-D REQUEST Findings for Denial -Request for Annexation and Zoning of 224.29 acres from RR to R-2 zone (45.14 acres) and R-8 zone (179.16 acres) for Cas~He Rock -south of East Amity Road and west of South Eagle Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached ~~~ r~~ Contacted: ~U~- j n 1 ~ QQ Date: Phone: 4 33- O 0 Qd Emailed: •~ ~ ~~ 11 e~~, (~ Sta Initials: Materials presented at public meetings shall become property of the City of Mertdfan. CJ BEFORE THE MERIDIAN CITY COUNCIL C/C 04/22/08 IN THE MATTER OF THE REQUEST FOR ANNEXATION AND ZONING OF 224.29 ACRES TO R-2 and R-8 FOR Case No. AZ 07-016 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL CASTLE ROCK SUBDIVISION By PROVIDENCE DEVELOPMENT APPLICANT The above entitled annexation and zoning application having come on for public hearing on April 15, 2008, at the hour of 7:00 o'clock p.m. at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho. Anna Canning, City Planning and Zoning Director for the Planning and Zoning Department, and Gerry Armstrong for Providence Development, appeared and testified, and the City Council having duly considered the evidence and the record in this matter therefore make the following Findings of Fact and Conclusions of Law, and Decision and Order: FINDINGS OF FACT The notice of public hearing on the application for annexation and zoning was published for two (2) consecutive weeks prior to said public hearings scheduled for April 15, 2008, before the City Council, the first publication appearing and written notice having been mailed to property owners or purchasers of record within three hundred (300') feet of the external boundaries of the property under consideration more than FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL CASTLE ROCK SUBDIVISION; CASE NO. AZ-07-016 PAGE 1 OF 4 • • fifteen (15) days prior to said hearings and with the notice of public hearings having been posted upon the property under consideration more than one week before said hearing; and that copies of all notices were made available to newspaper, radio and television stations as public service announcements; and the matter having been duly considered by the City Council on Apri115, 2008, public hearing; and the applicant, affected property owners, and government subdivisions provided services within the planning jurisdiction of the City of Meridian, having been given full opportunity to express comments and submit evidence. 2. There has been compliance with all notice and hearing requirements set forth in Idaho Code §§67-6509 and 67-6511, and §11-SA, Municipal Code of the City of Meridian. 3. The City Council takes judicial notice of its zoning, subdivisions and development ordinances codified at Title 11, Municipal Code of the City of Meridian, and all current zoning maps thereof, and the Amended Comprehensive Plan of the City of Meridian adopted August 6, 2002, Resolution No. 02-382, and maps and the ordinance Establishing the Impact Area Boundary. 4. The properly is approximately 224.29 acres in size and is generally located at west of S. Eagle Road and south of Amity Road, in Section 29, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho. 5. Providence Development, whose address is 701 S. Allen Street, Suite 102, Meridian, Idaho 83642, is the current property owner and the applicant. 6. The subject property is currently zoned RR (Ada County). FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL CASTLE ROCK SUBDIVISION; CASE NO. AZ-07-016 PAGE 2 OF 4 ~J 7. The Applicant requests the property be zoned R-2 (Low Density Residential) and R-8 (Medium Density Residential District). The property which is the subject of this application is within the Area of Impact of the City of Meridian. 8. The entire parcel of property is included within the Meridian Urban Service Planning Area as defined in the Meridian Comprehensive Plan. 9. The Applicant proposes to develop the subject property in the following manner: Low Density Residential District and Medium Density Residential District. 10. The Meridian Comprehensive Plan Generalized Land Use Map designates the subject property as Medium Density Residential and Low Density Residential. CONCLUSIONS OF LAW 1. The City of Meridian has discretionary authority to annex real property upon written request for annexation and the real property being contiguous or adjacent to city boundaries and that said property lies within the area of city impact as provided by Idaho Code §50-222. The Municipal Code of the City of Meridian §11-SB-3 provides the City may annex real property that is within the Meridian Urban Service Planning Area as set forth in the City's Comprehensive Plan. 2. The provisions of Idaho Code §50-222 govern the conditions upon which the City may exercise its authority to annex territory, but the exercise of that authority is discretionary as determined by the City Council. DECISION AND ORDER NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby order and this does order: FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL CASTLE ROCK SUBDMSION; CASE NO. AZ-07-016 PAGE 3 OF 4 • That the application for annexation and zoning is denied for the following reasons: The proposed development is not in the best interest of the City of Meridian. By action of the City Council at its regular meeting held on the ~Z~day of April, 2008. ROLL CALL: COUNCILMAN KEITH BIRD VOTED COUNCILMAN JOE BORTON VOTED COUNCILMAN CHARLIE ROUNTREE VOTED COUNCILMAN DAVID ZAREMBA VOTED MAYOR TAMMY de WEERD (TIE BREAKER) VOTED ~ DATED: ~ " as - ~a MOTION: APPROVED: ~_ DISAPPROVED: ~~~ MAYOR T de WEERD ~~~ ATTEST: .~~~~'~{ ~' d'~ii ~O i r = AL CITY ERK "; ~ ~~ ,, ~. ~ ~ Copy served upon Applicant, the Planning and Zoning Department, Public Works Department, and City Attorney. ' BY~ Dated: ~~~~'~~ City Clerk's Office FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL CASTLE ROCK SUBDNISION; CASE NO. AZ-07-016 PAGE 4 OF 4 • • April 18, 2008 PP 07-020 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT Providence Development Group, LLC ITEM NO. 6-E REQUEST Findings for Denial -Request for Preliminary Plat approval consisting of 794 residential building lots and 86 common /other lots on 181.11 acres in proposed R-2 and R-8 zones for Castle Rock -south of East Amity Road and west of South Eagle Rd. AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Phone: 133 - $$~ picas ~~ n- ~~e ~nr-~ c~m~ Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See uffached A~~ro~J • • BEFORE THE MERIDIAN CITY COUNCIL C/C 04/22/08 IN THE MATTER OF THE REQUEST FOR PRELIMINARY PLAT FOR APPROVAL OF 794 RESIDENTIAL LOTS AND 86 OTHER LOTS ON 181.11 ACRES IN THE PROPOSED R-2 AND R-8 ZONES FOR CASTLE ROCK BY: PROVIDENCE DEVELOPMENT APPLICANT Case No. PP 07-020 FINDINGS OF FACT AND CONCLUSIONS OF LAW DECISION AND ORDER DENIAL The above entitled matter having come on for public hearing before the City Council on April 15, 2008, at the hour of 7:00 o'clock p.m. at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, and the City Council takes judicial notice of its action of the denial of the application for annexation and zoning in Case No. AZ-07-016 and the hearing was opened on the preliminary plat application. Anna Canning, City Planning and Zoning Director for the Planning and Zoning Department, and Gerry Armstrong on behalf of Providence Development, appeared and testified, and the City Council based upon its Findings of Fact and Conclusions of Law, and Decision and Order in Case No. AZ-07-016 does hereby deny the application for preliminary plat approval. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL OF PRELIMINARY PLAT FOR CASTLE ROCK SUBDIVISION; CASE NO. PP-07-020 PAGE I OF 3 • FINDINGS OF FACT It is found that the Recommendation to City Council of the Planning and Zoning Commission is not reasonable nor appropriate for the conditions of approval of the preliminary plat due to the denial of the annexation and zoning in Case No. AZ-07-016. DECISION AND ORDER Pursuant to the City Council's authority as provided in Meridian City Code Section 11-SA-6 and based upon the above and foregoing Findings of Fact which are herein adopted: IT IS HEREBY ORDERED AND THIS DOES ORDER, that based upon the denial of the annexation and zoning in Case No. AZ-07-016 the Council does hereby deny the application for preliminary plat approval. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAI~NGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code §67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code §67-6521. An affected person being a person who has FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL OF PRELIMINARY PLAT FOR CASTLE ROCK SUBDIVISION; CASE NO. PP-07-020 PAGE 2 OF 3 C~ an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date of this decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the Z~~day of April, 2008. MAYO MY de WEERD ```,``,~~~~~~u i~ a nrrrrii,~~,i ATTEST: `,~ ~ ',; r - SEAL - ~ CITY C ERK '-,~~ 7 t ~~t • ~ .~ ~~~`~ '''~~~`~rrrrnir~ ~i~~~~~`~~~~`~ Copy served upon Applicant, the Planning and Zoning Department, Public Works Department, and City Attorney. B Dated: ~ 3~-~ City Clerk's Office FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL OF PRELIMINARY PLAT FOR CASTLE ROCK SUBDMSION; CASE NO. PP-07-020 PAGE 3 OF 3 • April l8, 2008 MERIDIAN CITY COUNCIL MEETING PUD 07-001 April 22, 2008 APPLICANT Providence Development Group, LLC ITEM NO. 6-F REQUEST Findings for Denial -Request for a Planned Unit Development for deviations from district requirements to provide an opportunity for exemplary site development for Castle Rock -south of East Amity Road and west of South Eagle Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: i 1 ~O CITY PARKS DEPT: V MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: ~ I~l'QS Date: Phone: ~j' $$~ Emailed: Sta Initials: Materials presented at public meetings shall become property of The Ctfy of Meridian. • • BEFORE THE MERIDIAN CITY COUNCIL C/C 04/22/08 IN THE MATTER OF THE REQUEST FOR APPRGVAL OF A PLANNED UNIT DEVELOPN~NT FOR DEVIATIONS FROM DISTRICT REQUIREMENTS TO PROVIDE AN OPPORTUNITY FOR EXEMPLARY SITE DEVELOPMENT FOR CASTLE ROCK BY: PROVIDENCE DEVELOPMENT APPLICANT Case No. PUD 07-001 FINDINGS OF FACT AND CONCLUSIONS OF LAW DECISION AND ORDER DENIAL The above entitled matter having come on for public hearing before the City Council on April 15, 2008, at the hour of 7:00 o'clock p.m. at Meridian City Hall, 33 East Idaho Avenue:, Meridian, Idaho, and the City Council takes judicial notice of its action of the denial of the application for annexation and zoning in Case No. AZ-07-016 and the hearing was opened on the Planned Unit Development application. Anna Canning, City Planning and Zoning Director for the Planning and Zoning Department, and Gerry Armstrong on behalf of Providence Development, appeared and testified, and the City Council basedl upon its Findings of Fact and Conclusions of Law, and Decision and Order in Case No. AZ-07-016 does hereby deny the application for Planned Unit Development approval. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL OF PLANPdED UNTI' DEVELOPMENT FOR CASTLE ROCK SUBDIVISION; CASE NO. PUD-07-0O1 PAGE 1 OF 3 FINDINGS OF FACT r~ ~~ It is found that the Recommendation to City Council of the Planning and Zoning Commission is not reasonable nor appropriate for the conditions of approval of the Planned Unit Development due to the denial of the annexation and zoning in Case No. AZ-07-016. DECISION AND ORDER Pursuant to the City Council's authority as provided in Meridian City Code Section 11-SA-6 and based upon the above and foregoing Findings of Fact which are herein adopted: IT IS HEREBY ORDERED AND THIS DOES ORDER, that based upon the denial of the annexation and zoning in Case No. AZ-07-016 the Council does hereby deny the application for Planned Unit Development approval. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAHINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code §67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL OF PLANNED UNTf DEVELOPMENT FOR CASTLE ROCK SUBDMSION; CASE NO. PUD-07-0O1 PAGE 2 OF 3 • Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code §67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date of this decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. nd By action of the City Council at its regular meeting held on the ~ day of April, 2008. MAYOR T MY de WEERD ``L`~I,IIUlllllfll~~~ ATTEST: ~~~`~ ~'~ ~ '~., ~~ ~ ~ r ` o BEAL ,~i CITY CLERK ~ ~ ,d' ',~ -l~r Est , ,~ ~~. .~'~, rlln II Copy served upon Applicant, the Planning and Zoning Department, Public Works Department, and City Attorney. BY~ Dated: ~1" ~ ~'~ g City Clerk's O ice FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL OF PLANNED UNIT DEVELOPMENT FOR CASTLE ROCK SUBDMSION; CASE NO. PUD-07-001 PAGE 3 OF 3 • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 6-G REQUEST Ttabled from April 15, 2008: Award Bid for Grant for Sr. Citizen Center Phase 2 ICDBG-04-III-OI -SR for Window Replacement with Atkins Mirror 8~ Glass for $3,654.31 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: ~® G CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of fhe Ctiy of Meridian. APR-03-2008tTHil? 0®; 3P Rfuma-Gls lndustrtes, lnc. (FRX)20~53753 0 P.U01I001 4 ~ A'I'KtNS®N3 M110~18 8c GLlSS ~ w 15 8 3 9 SERVING THb TlttxSUSL' vaiLEY SINCE 1951 909 Nv~h an,h,ta ao4e, raaho al706 ~ Phone (2OB) 9>}~7G2 Pa: (20B13ri3T71 - r: • , . SU9M117E TO ~ ~ PMONC g~ 3r5'S3" aVGRK QATB . o ~ ~S'LREEF ~ f ~ JOB NA111Fj~ ~ CIiY. $T11TE ANb 21P CODE IAGT{dV , ~3GY2 hN Qt1- cneorrtnno p~ OA 6iEC;K ~ ~ ~ ..o ..o. .., o......... o,.o.......o.w..o o.... oo.«...a~oe .~.. I u _ w _ / .c . / ~ . ~~j ` _. ~ / L ~ fJ~/ - -,i n .,.,.. X z L „1 ~ I t ~C ~tODOgB !o complete in accordance with above saecifications for the sum of• ($ 3' ~ ~ ~ ~. Payment to be made as follows: 1/2 Down $ '~ Balance due upon compietlon $ ,.., /1q wefa{al is pu~ufSeO0 b Os en ap.aRba. M .ak b Os OOOiptate0 b s .orlumnitws Hanna eteatiM+p tO sNe~ard C~M41R WIr faV~PdOA O• ~pvIallOn from ~ppw O.~~rot+~p etlrC Atdlfprized COW ~ a e,.aa.eoNy rpon w+men otaaes, aw w61 beilOi119 an ~KRS enero~ o+ar sne a0o+e en Signaktne ~t~. Aa rO•wa°ra m^ti'YNq upon tltO~s, ~CtlQatU a dats~ ~pqA out oanaOl. Oonsrb ~ sts, ron,.ea arro oma e.caawv ~mvaot. tlur .gran w Mar ooYwaa sr +NO~+~awns Note: This prOpbeBi may De !~ 0 ~,,,a„~y,,, m~~, wphorawn by ors {1 not aceapteO whh Osye. ` ~ue~tdltee 0~ ~COpOl~al -The score prlcea, epeedketions anq ronditicns aro sotweetoy ena aro hersop eoeeptea. Yowre au111eAte0 B0 ae Uro work as ePserried. Payment will be made ss outlined above. Date of Acceptance ~~-u~ak b'lpnature Signatvne • • BfiD SPEDII=IA~'fONS FOR WINDOWS AT THE MERIDIAN SENIOR CENTER The following are the windows which need to be replaced: 8 windows in the Activity room area 1 window in the Bingo supply room 1 window in the Kitchen Replace with White Vinyi w! low E glass to match existing windows Davis Bacon: $13.98 hourly rate $. 1.50 hourly fringe for a total of $15.48 I i,pr. ~ ~~~~ ~~~~}~F~ we5't?ro si1i~ ,. j~~~~~t 800 S. Industry Way, Suite 3f t) • Meridian, iD 83642 Phone: 855.0100.1.800-62T-0465 PROPOSAL SUBMITTED YO: NAM4E: srpEEC i vinyl, Steel and Alunti~utn Siding, vinyl windows Contractors Ucense ~ Oregon ~4956T • Nevada ~005860T Idaho REC-4171 ~~ ~ CATe: 888'~cS'~S`'S-r' ~ Jog NAI1iff: C,; ~ srrtFef crtr• ARS1rITECt: StATE: DATE OF Y{.ANS~ ~ - -- - - - - - ~1 b ~~, Se t We hereby propose to furnish tabor and t>tateriats --complete in accordance with the above specifications, ~ for the sum of $ with payment to be made as bilows: Att material is guaranteed to be ~ apeclfted. All work to bo completed M e workmanlike manner according to standaN practlcaa. Any alteration or deviation tram above epeclflcationa involving extra costs, wl(t be executed only upon wrh- tan oniers, ertd w11! become an extra charge aver and above the estimate. Atl agreements conlMgant upon strikes. ae- ctdenta or delays beyond our control. Our workers ere Wlty red by Wo n's Compenaatlan tnaurance end con- struction Ileblitty. Authorized Signature MOPE: This proposal may be wkh wn by ua !! n~ of accepted within days. I Acceptance of Proposal The strove prices, specifications and conditions are satistactary and are hereby accepted. Wu are authorls- . ed to do the work ss specified. Payment wiii be made as outlined above. Accepted; 'Signature I Oate Signature pr~p~sal ~~uw- v April 18, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT April 22, 2008 ITEM NO. 6'H REQUEST Task Order 0754 with Civil Survey Consultants, Inc. for Consulting and Plan Review Services for a Cost Not to F~cceed $40,000.00. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See c>ftached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: Y O V CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: rnone: Staff Initials: Materials presented at public meetings shall become property of Hre City of Meridian. * ~ a~-o~ TASK ORDER N0.0754 CITY OF MERIDIAN (OWNER] AND CIVIL SURVEY CONSULTANTS INC. (ENGINEER] This Task Order is issued by Owner and accepted by the Engineer pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated November 8, 2006. 2008 ENGINEERING CONSULTING FOR MUNICIPAL WATER AND SEWER SYSTEMS PURPOSE The Engineer's scope of services, time of completion and compensation sha0 be as set forth herein. Services shall generally be described as Engineering Consulting Services. TASK 0754 -PLAN REVIEW/CONSULTATION Per the City's request, Engineer will provide Engineering Consuking Senvices related to municipal water supply and distribution, and wastewater collection and treatment Services may include performing analysis of existing and proposed systems, researching alternatives, and providing recommendations for improvements. Addfionally, services may also Include preparing drawings and submittals for construction and agency (DEQ, IDWR, COE, etc.) review. TIME OF COMPLETION Engineering services will be completed on an as needed basis and time of completion will tie set as services are requested. COMPENSATION The Not To-Exceed amount for this Task Order No. 0754 is Forty Thousand dollars ($40,000.00). The hourly rate for services and direct expenses is per the previously approved Prevailing Fee Schedule Effective October 1, 2006, and by this reference made a part hereof. CITY OF MERIDIAN BY: ~m~ T MY de ERD, MAYOR Attest: JAYCEt~ HOLMAN, CITY Approved by City Council: ENGINEER BY: t ,~ ~' G IMO HY A. BU ESS, VICE PRESIDENT .,,~ ,, ~ ~. ~`o `'_ RIE BEAL 7 / ~~~.rQ_ T tst . ~ ~```~. '7! .~ (Date) I ''~f~l~~~,,,~~~,;,•~~`'~~,`• • Memo APR 1 ~ 200 Ci~y t~f Illc~di~ Cify Clerk Cffie~ To: Jaycee Holman; Tara Green From: Brent A. Blake, Engineering Technician CC: File Date: April 11, 2008 Re: Proposed Agenda Item for April 22, 2008 City Councl Meeting The Public Works Department respectfully requests the following item be placed on the April 22, 2008 Ciiy Council agenda, under Consent Agenda, for Counal's consideration: Task Order 0754 with Civil Survey Consultants Inc. for Consulting and Plan Review Services Recommended Council Action: The Publtc Works Department recommends that City Council approves Task Order 0754 with Civil Survey Consultants for Consulting and Plan Review Services for a cost not to exceed $40,000.00 and authorizes the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding this item. ~_ J ~,F:~:~~ • Page 1 • . TASK ORDER N0.0754 CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS INC. (ENGINEER) This Task Order is issued by Owner and accepted by the Engineer pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated November 8, 2006. 2008 ENGINEERING CONSULTING FOR MUNICIPAL WATER AND SEWER SYSTEMS PURPOSE The Engineer's scope of services, time of completion and compensation shall be as set forth herein. Services shall generally be described as Engineering Consulting Services. TASK 0754 -PLAN REVIEWICONSULTATION Per the City's request, Engineer will provide Engineering Consulting Services related to municipal water supply and distribution, and wastewater collection and treatment Services may include performing analysis of existing and proposed systems, researching alternatives, and providing recommendations for improvements. Additionally, services may also include preparing drawings and submittals for construction and agency (DEQ, IDWR, COE, etc.) review. TIME OF COMPLETION Engineering services will be completed on an as needed basis and time of completion will be set as services are requested. COMPENSATION The Not-To-Exceed amount for this Task Order No. 0754 is Forty Thousand dollars ($40,000.00). The hourly rate for services and direct expenses is per the previously approved Prevailing Fee Schedule Effective October 1, 2006, and by this reference made a part hereof. CITY OF MERIDIAN BY: TAMMY de WEERD, MAYOR Attest: JAYCEE HOLMAN, CITY CLERK Approved by City Council: ENGINEER BY: .-~ .y IMO HY A. BU ESS, VICE PRESIDENT (Date) • ~. April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 6-~ REQUEST Approve Beer, Wine and Liquor License Renewals AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: ~~~~ CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 6-.I REQUEST Approve New Beer and Wine License Application for Costa Vida Restaurant - 3340 N. Eagle Rd AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See c~ftached APPro~~ J Date: Phone: Staff Initials: Materiels presented at public meetings shall become properly of the City of Meridian. April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 6'K REQUEST Agreement for Sewer Main at Powers Residence with Knife River Construction for $38,483.20 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See ctMched Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • • b`75U 0.. ~ 3g~yg~ao FORM 00500 STANDARD FORM OF AGREEMENT BETWEEN O'~-~NER AND CONTRACTOR Taken From 2007 ISPWC For the CITY OF MERIDIAN SEWER MAIN AT POWERS RESIDENCE ADA COUNTY, IDAHO • CITY OF MERIDIAN SEWER MAIN AT POWERS RESIDENCE ADA COUNTY, IDAHO STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE THIS AGREEMENT is by and between the City of Meridian (hereinafter called OWNER) and Knife River (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1-WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Project consists of construction of approximately 233 lineal feet of 8-inch PVC gravity sewer, asphalt, sod and other surface repair, manholes, dewatering, traffic control, storm water management, trenching, and other related and miscellaneous work. It is the intent of these documents to describe the work required to complete this project in sufficient detail to secure comparable bids. All parts or work not specifically mentioned which are necessary in order to provide a complete installation shall be included in the bid and shall conform to all Local, State and Federal requirements. ARTICLE 2 -THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: SEWER MAIN AT POWERS RESIDENCE ARTICLE 3 -ENGINEER 3.01 The Design Engines is CIVIL SURVEY CONSULTANTS, Inc., 1400 E. WATERTOWER STREET, MERIDIAN, IDAHO 83642. The Construction Project Engineer is the City of Meridian, hereinafter called ENGINEER, and who is to act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 -CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion; and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 00500 - 1 • 4A2 Days and Dates to Achieve Substantial Completion and Final Payment A, The Work will be substantially completed as listed below: • 1. The work will be substantially completed within 30 days after the date when the contract times commence to run as provided in paragraph 2A3 of the General Conditions and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions within 40 days after the date when the contract times commence to run. 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article l2 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof; OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $500 for each day that expires after the time specified in paragraph 4.02 for Substantial Completion of each milestone date listed until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $500 for each day that expires after the time specified in paragraph 4.02 for completion of each milestone date listed and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 -CONTRACT PRICE S.O1 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to paragraphs S.O I .A. A. For all Work, at the prices stated in CONTRACTOR'S Bid, attached Hereto as an exhibit. ARTICLE 6 -PAYMENT PROCEDURES 6.01 Submittal and Processing ojPayments A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Appliratiorrs for Payment will be processed by ENGINEER as provided in the General Conditions. 6.02 Progress Payments; Retainage A. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment on or about the 25th day of each month for work through the last day of the preceding month during performance of the Work as provided in paragraphs 6A2.A.1 and 6.02A.2 below. All such payments will be measured by the schedule of values established in paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements: 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER may determine or O WNER may withhold, in accordance with paragraph 14.02 of the General Conditions: a. 95% of Work completed (with the balance being retainage); and b. No payment for cost of materials and equipment not incorporated in the Work. 00500 - 2 • • 2. Upon Substantial Completion, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95%ofthe Work completed, less such amounts as ENGINEER shall determine in accordance with Article 14 of the General Conditions and Icss 100% of ENGINEER's estimate ofthe value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. If, at Substantial Completion, the character and progress ofthe work has been satisfactory, the OWNER may, at the OWNER's sole discretion, reduce the amount of retainage being held. 6.03 Fina! Payment A. Upon final completion and acceptance ofthe Work in accordance with paragraph 14.07 ofthe General Conditions, OWNER shall pay the remainder ofthe Contract Price as recommended by ENGINEER as provided in said paragraph 14.07. ARTICLE 7 -INTEREST 7.O1 All moneys not paid when due as provided in Article 14 of the General Conditions shat! bear interest at the rate of 7% per annum. ARTICLE 8 -CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce OWNER to enter into this Agnxment, CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefiilly studied the Contract Documents and the other related data identified in the Bidding Documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance ofthe Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance ofthe Work. D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions and (Z) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which has been identified in the Supplementary Conditions as provided in paragraph 4.06 ofthe General Conditions. E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if airy, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions ofthe Contract Documents. G. CONTRACTOR is aware ofthe general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 00500 - 3 • I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. The CONTRACTOR is an appropriately licensed public works contractor per Section 54-1902 (Idaho Code). L. The CONTRACTOR will submit within 30 days of the date of this agreement a Public Works Comract Report (Form WH-5) to the Idaho State Tax Commission in compliance with Section 54-1904A and 63-3624(f), Idaho Code. ARTICLE 9 -CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 1 to ,inclusive); 2. Performance Bond (pages 3. Payment Bond (pages - 4. Other Bonds (pages a. b. c. 5. Certificates of Insurance (pages to ,inclusive); (pages to ,inclusive); (pages to ,inclusive); 6. General Conditions, Division 100 of the 2007 Idaho Standards for Public Works Construction (ISPWC). 7. Project Manual. 8. Owner's Supplementary Conditions, Form 00810. 9. Standard Specifications and Standard Drawings - 2007 Idaho Standards for Public Works Construction (ISPWC}. 10. Owner's Revisions to the Standard Specifications and Special Provisions (}ages 1 to ,inclusive). 11. Ada County Highway District latest Supplemental Specifications to ISPWC. 12. ITD R.O.W. Encroachment Permit 13. Plans consisting of a cover sheet and sheets numbered 1 through ,inclusive with each sheet bearing the following general titles. City of Meridian Sewer Main at powers Residence Ada County, Idaho 14. Addenda (numbers to ,inclusive); 00500 - 4 to ,inclusive); to ,inclusive); to ,inclusive); hereto: 15. Exhibits to this Agreement (enumerated as follows): a. CONTRACTOR'S Bid (pages to ,inclusive); Form 00300 b. Contractor's Affidavit Concerning Taxes, Form 00710 c. Notice of Award, Form 00450 d. Notice to Proceed, Form 00720 e. Documentation submitted by the Contractor prior to Notice of Award 16. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached a. Written Amendments b. Work Change Directives c. Change Order(s) d. Application for Payment e. Certificate of Substantial Completion B. The documents listed in paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in paragraph 3.05 of the General Conditions. ARTICLE 10 -MISCELLANEOUS 10.01 Terms A. Teens used in this Agreement will have the meanings indicated in the General Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another parry hereto without the written consent of the party sought to be fund; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment wil! release or discharge the assignor from airy duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigr~c, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 00500 - 5 Memo To: Jaycee Holman; Tara Green From: Max Jensen, Engineering Techniaan jensenm@meridiancity.org Meridian Public Works Department 660 E. Watertower, Suite 200 Phone: 89&5500 Fax: 898-9551 CC: Clint Dolsby, P.E., Interim City Engineer APR ~"1$y ~#` 1Vle~'i~aiZ Ci'ty' ~ler~ ~3'~ic~ Dat®: 4/16/08 R~ Proposed Agenda Item for April 22, 2008 City Counal Meeting The Public Works Department respectfully requests the following item be placed on the April 22, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Sewer Main at Powers Residence (Construction) Attached is a project Bid Tabulation and a Standard Form of Agreement with Knife River for the construction of approximately 233 lineal feet of 8-inch PVC gravity sewer, asphalt, sod and other surface repair, manholes, dewatering, traffic control, storm water management, trenching, and other related and miscellaneous work. This project wilt begin in Mustang Street and head east 233 LF to tie into the existing 18" sewer line. The contract is for $38,483.20. Recommended Council Action: The Public Works Department recommends that City Council approves the Standard Form of Agreement with Knife River for the construction of the Sewer Main at Powers Residence project. Thank you #or your consideration. I will send original contract for your signature upon your consideration. Please contact me if you have any questions. • Page 1 v/ Z Q ~' /0 W W V Z W D W 3 a ~ z o ~ ~ o m ~ J ~ m ~ ~ a r o ~ ~ ~~ ;~ ' ~ s ~ ~ , ~ ; j ~ I ' 4 ' ' I 8 i " ~ ~ ~ 8 i8 $ ~~ ~ :$ `. I !; ~ ~~ I, ,~; i I I ~ ~~ ~~ ~~ ~~;~~~~~~~g " ' ~ ~~ ~m yp~ ~ o ~~ '{^~~ ~ IN O ~ ~ ~ ~tA ~~ fA ~~ ~ H O (V ~ ~ Ip'~ i0 O O O o ppO f~ c ~ __ __. 3 C 3 m (may I~ ~~ N~ ~ ~ ~ ~ = J ~~J iW J .W J W J I I _N 'C ~` ~ ' I m z ~ ~' a a w ~ a w ~ ~ Iw ~ ~~ ''$$ i }17a ~y ZZ z !~ I~'g i~ I~ w i0 z ia] ~~~7j W to U: OM W O ~ } ~ Z i ~ W ~ 2 ~ z Qz I ~ I U. .I d 4 O ' W ~ I v.o ;~ I~I~ ~ ~ ~ ~~~ c~ ? u~i ~ o ~ ~~ ~O ' g t- °~ ~ a zd~a~ c~~Wl~i U !- ' U ~ ~ I > ~ ~ t1 y i~ :y Z O !Z ' ~ I aI~? m a :t o'q~r'N F LJ FORM 00450 NOTICE OF AWARD TO: KNIFE RIVER ADDRESS: 5450 W. GOWEN ROAD BOISE, IDAHO 83709 Contract: SEWER MAIN AT POWERS RESIDENCE Project: SEWER MAIN AT POWERS RESIDENCE nWNF.R'c Contract No.: 0750A Dated April 16 2008 You are notified that your Bid dated Atml 16, 2008 for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for the SEWER MAIN AT POWERS RESIDENCE project. The Contract Price of your Contract Price is: THIRTY EIGHT THOUSAND FOUR HUNDRED EIGHTY THREE AND 201100 Dollars ($38,483.20). You must comply with the following conditions precedent within 15 days of the date you receive this Notice of Award. 1. Deliver to the OWNER 3 fully executed counterparts of the Contract Documents. Each of the Contract Documents must bear your signature on the front cover. Z. Deliver with the executed Contract Documents the Contract security (Bonds) and instu-ances. Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid in default, to annul this Notice of Award and to declare your Bid security forfeited. Within ten days after you comply with the above conditions, OWNER will return to you one fully executed counterpart of the Contract Documents. CITY OF MERIDIAN (OWNER) By: EJCDC No. 1910-22 (1996 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute 00450-1 FORM 00500 STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR Taken From 2007 ISPWC For the CITY OF MERIDIAN SEWER MAIN AT POWERS RESIDENCE ADA COUNTY, IDAHO CITY OF MERIDIAN SEWER MAIN AT POWERS RESIDENCE ADA COUNTY, IDAHO STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE i THIS AGREEMENT is by and between the City of Meridian (hereinafter called OWNER) and Knife River (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1-WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Project consists of construction of approximately 233 lineal feet of 8-inch PVC gravity sewer, asphalt, sod and other surface repair, manholes, dewatering, traffic control, storm water management, trenching, and other related and miscellaneous work. It is the intent of these documents to describe the work required to complete this project in sufficient detail to secure comparable bids. All parts or work not specifically mentioned which are necessary in order to provide a complete installation shall be included in the bid and shall conform to all Local, State and Federal requirements. ARTICLE Z -THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: SEWER MAIN AT POWERS RESIDENCE ARTICLE 3 -ENGINEER 3.01 The Design Engineer is CNIL SURVEY CONSULTANTS, Inc., 1400 E. WATERTOWER STREET, MERIDIAN, IDAHO 83642. The Construction Project Engineer is the City of Meridian, hereinafter called ENGINEER, and who is to act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 -CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 00500 - 1 • 4.02 Days and Dates to Achieve Substantial Completion and Final Payment A. The Work will be substantially completed as listed below: 1. The work will be substantially completed within 30 days after the date when the contract times commence to run as provided in paragraph 2.03 of the General Condifions and completed and ready for fmal payment in accordance with paragraph 14.07 of the General Conditions within 40 days after the date when the contract times commence to run. 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the decays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $500 for each day that expires after the time specified in paragraph 4.02 for Substantial Completion of each milestone date listed until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $500 for each day that expires after the time specified in paragraph 4.02 for completion of each milestone date listed and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 -CONTRACT PRICE 5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to paragraphs S.O1.A. A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. ARTICLE 6 -PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. 6.02 Progress Payments; Retainage A. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR'S Applications for Payment on or about the 25th day of each month for work through the last day of the preceding month during performance of the Work as provided in paragraphs 6.02.A.1 and 6.02.A.2 beiow. All such payments will be measured by the schedule of values established in paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements: 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER may determine or OWNER may withhold, in accordance with paragraph 14.02 of the General Conditions: a. 95% of Work completed (with the balance being retainage); and b. No payment for cost of materials and equipment not incorporated in the Work. 00500 - 2 2. Upon Substantial Completion, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Work completed, less such amounts as ENGINEER shall determine in accordance with Article 14 of the General Conditions and less 100% of ENGINEER's estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. If, at Substantial Completion, the character and progress of the work has been satisfactory, the OWNER may, at the OWNER's sole discretion, reduce the amount of retainage being held. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with paragraph 14.07 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraph 14.07. ARTICLE 7 -INTEREST 7.01 All moneys not paid when due as provided im Article 14 of the General Conditions shall bear imerest at the rate of 7% per annum. ARTICLE 8 -CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documetts. B. CONTRACTOR has visited the Site and become familiar whh and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and perfonmance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which has been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions. E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so} all examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if airy, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. F. CONTRACTOR does not consider that any fiuther examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 00500 - 3 • I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. The CONTRACTOR is an appropriately licensed public works contractor per Section 541902 (Idaho Code). L. The CONTRACTOR will submit within 30 days of the date of this agreement a Public Works Contract Report (Form WH-5) to the Idaho State Tax Commission in compliance with Section 541904A and 63-3624(f), Idaho Code. ARTICLE 9 -CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 1 to ,inclusive); 2. Performance Bond (pages to ,inclusive); 3. Payment Bond (pages _ 4. Other Bonds (pages a. b. c. 5. Certificates of Insurance to ,inclusive); to ,inclusive); (pages (P~~ (Pages to ,inclusive); to ,inclusive); to ,inclusive); 6. General Conditions, Division 100 of the 2007 Idaho Standards for Public Works Construction (ISPWC). 7. Project Manual. 8. Owner's Supplementary Conditions, Form 00810. 9. Standard Specifications and Standard Drawings - 2007 Idaho Standards for Public Works Construction (ISPWC). 10. Owner's Revisions to the Standard Specifications and Special Provisions (pages 1 to ,inclusive). 11. Ada County Highway District latest Supplemental Specifications to ISPWC. 12. ITD RO.W. Encroachment Permit 13. Plans consisting of a cover sheet and sheets numbered 1 through ,inclusive with each sheet bearing the following general titles. City of Meridian Sewer Main at powers Residence Ada County, Idaho 14. Addenda (numbers to ,inclusive); 00500 - 4 15. Exhibits to this Agreement (enumerated as follows): a. CONTRACTOR'S Bid (pages to ,inclusive); Form 00300 b. Contractor's Affidavit Concerning Taxes, Form 00710 c. Notice of Award, Form 00450 d. Notice to Proceed, Form 00720 e. Documentation submitted by the Contractor prior to Notice of Award 16. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Written Amendments b. Work Change Directives a Change Order(s) d. Application for Payment e. Certificate of Substantial Completion B. The documents listed in paragraph 9.O1.A are attached to this Agreement {except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in paragraph 3.05 of the General Conditions. ARTICLE 10 -MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings indicated in the General Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all wvenants, agreements, and obligations contained in the Contract Documents. 00300 - 5 10.04 Severability C~ A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 2008 (which is the Effective Date of the Agreement). OWNER: CITY OF MERIDIAN By: Tammy de Weerd, Mayor [CORPORATE SEAL] Attest William G. Berg, Jr. City Clerk Approved by City Council: CONTRACTOR: KNIFE RIVER By: GQc~~,.r----- • ~ t:StD~~ CORPORATE SEAL] Attest Address for giving notices: S y 5o w . C-~ ow~~1 Qo . ~L ois~ f =D 83'79 Address for giving notices: 33 East Idaho Ave Meridian.lD 83642 (If OWNER is a corporation, attach evidence of authority to sign. if OWNER is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of OWNER-CONTRACTOR Agreement.) License No. l SS b 5~ - A~~4A - /- 2 - 3 (Where applicable) Agent for service of process: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) Designated Representative: Name: Title: Address: Phone: Facsimile: Designated Representative: Name: ,~~ssEE ISOS/.J Title: ,Qur~yco,zi zfe /`iEiFA/T Address: ~ StS a [J ~ 6 o cy F.t! ~A . ~ots~ z'a ~3 X09 Phone: 208- 362 - !o t52 Facsimile: 708 - S~ 2 - SD y$ 00500 - 6 04/15/2008 TTJE 18:55 FA% • BID SCHEDULE OF ITEMS AND PRICES • I~ 011/013 The undersigned Contractor hereby agrees to construct the Sewer Main F~etension at Powers Residence in accordance with the plans and the latest edition of the City of Meridian Standard Speclficatians and Drawings, and Idaho Standards For Public Works Constructiion including Ada County Highway District Supplements. The bid prices shown shall include aN labor, equipment, tools and materials required for a complete and workable installation. The bid prices shown shall include sales tax and all other applicable taxes and fees. Quantities shown are estimated and may vary during canstruc~lon. The Contractor shall provide complete Insurance as required by the Ctty of Meridian and shall be responsible for obtaining and paying for all permits. Item No. Estimated Quant Unn Item Description f~ Unit Price Written in Words Unit Pricxc Bid Bid Item Total 205.4.1.A.1. 233 LF DEWATERING ~A1~ RNA 20//0o I• Za Z! 9 6D Dollars 307.4.1.G.1. 56 SY TYPE "P" SURFACE RESTORATION ®~2TY D,t1F AAA ye /oo Douar~ y/. y~ 2, 3/~• yd 501.4.1.6.1. 233 LF 8" PVC, ASTM D3034, DR 35, SANITARY SEWER PIPE .SixrY- ~uR Aao yO~ l y ~~ S 20 Dollars D . l5 DA 502.4.1 A.1. 2 FA 60" STANDARD SANITARY SEWER MANHOLE, TYPE B 6N77/~avsA,~o NON f Na~e,e~d ~ f /O.OD ~ ~ 8Z0.0o ~F N A d N~ 100 Dollars 504.4.1 A.1. 10 LF 4" I~VC, ASTM D3034, DR 35, SEWER SERVICE PIPE ~O,e~f~ Twa AMA /o~oo y2 /D 00 yZ/ Dollars . . g04.4.1.D.1. 1 EA 4' SEWER SERVICE CONNECTION 0 ~u~lDQEO Sf.JFN ? ~ ANA Z ~/D. Do Z 70.Od Ito ioo Dollars 04/15/2008 1`UE 16:55 FA% • fdj 012/013 Item No. Estimated Quantity Unit Item Description (W'oth Unit Price Written in Words) Unit Price bid Bid Item Total 1103.4.1.A.1. 1 LS TRAFFIC CONTROL iA1~ ,S/uao,e~d 'Tw,E,uTY q,+in D ~vo i Dollars 720, 00 92p, 00 SP-1 1 EA CONNECT NEW MANHOLE TO EXISTING SEWER MAIN ~~ r f/uNOaeo Sfdf~vTyfou~e 7 8 5! c AJo orgy Dollars y o0 $ 00 7 SP-2 1 LS STORM WATER MANAGEMENT ~~~ ~/u,vDREe SEdFNTy-F~~ oo .7~ x"7 5 Ado No ~ o o Dollars 5 . .00 . TOTAL OF BID $ 3~ X3.2 O 7"fi~,ery F:essrr Tifous.~,~ ~ouz ~~Nde~ ~y~>j' ThQE4: /~irl0 2o~ioo ~occ,pQS 04/15/2008 TUE 16:58 FA% • • ~ 013/013 The Bidder understands that quantities listed are approximate and the Owner reserves the right to increase or decrease individual items as may be, in its sole judgment, to its best interest depending upon conditions encount®n+d or observed during tha execution of the work, RespectFufty Submitted: By: P. ~_ /71~P jYLort ~ SONS ~NC ~~~ilil~EF/dFR S[gnature Name of Company ~AyE 'Tcc/tNE•k Name (printed ar typed) S~fSa w. 6ou~,~ +Pa:r .Bois f, iv X3909 Address ~/1.~S~~E,ilT Title (printed or typed) /¢.~°,e i ~- ~ Go , 200 ~ Date License Number Seal (If Bid is by a Corporation) Attest (for bids by corporations): By:--~ ignature by Corporate or Assistant Corporate Secretary) Name: (Typed or prtnte Dat®: ~P R~ L t b ~ 2.0o S TItIB: AsS~sTA N T i~,eposA~+t S~ee~ ~Ol'60 Firm: ~?,~/tce f ~o,~r, /.r.~e dP~ ~. ~ rKdf~t. Business Address: sYs~ w. ~~~~ ~. , .~oj~. ~v ~.~7os Telephone Number: ~ 36 a - ~ ~s 2 Fax: (~- sd Z -so ys' Public Works License Number: ~SSd ~- ARA-/- 2-3 Contractor's representative to contact regarding this bid: ~o~ ~itNNi/6NAm • • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 6-L REQUEST Change Orders No. 6, 7 and 8 for the North Black Cat Trunk Sewer with Brown Construction for $24,721.00 and $13,166.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached Date: Phone: Staff Initials: Materials presented at public meetings shall became property of the Ctty of Meridian. • CHANGE ORDER 8 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 4/?J08 EFFECTIVE DATE: `llztl'o8 OWNER: Primeland Development Co. LLP CONTRACTOR: Brown Construction, Inc. ENGIlYEER: JUB Engineers Page I of 3 You are directed to make the fallowing changes in the Contract Documents. • Attachments: -Work Change Directives # Z and 3 GRANGE W CONTRACT PRICE: (.'RANGE IN CONTRACT TIMES: Original Contrdc:t Price Original Contract Times $ 1,717.487.31 Substantial Completion: l68 Davs - Mav 1.2008 f F l P 213 D J 15 20(18 R d or na ayment: ays - une . ea y days or dines Net Changes from previous Change Orders No. 1 to No.~ Net Changes from previous Change Orders No. I to No. 6 $ 45 055 00 22.s . . nay+ Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 1685 Days - May I, 2008 542 31 $ 1 762 Ready for Fnal Payment:: 213.5 Days -June 15.2008 , , . days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 13166 00 ~ 6 . aayr Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Days - 206.5 May 30.2008 $ 1,773,708.31 Ready for final payment: Days - 251.5 July 16.2008 days or dates RECOMMENDED BY OWNER: ~- B Date: 4!2/08 APPROVED BY OWNER: Date: `t/vz~aa~ ACCEPTED BY CO OR: By: Date: 4/2/08 ~~' 'l Tatnmy a Weerd, Mayor Date: l_t ~ ZS - c7 ~ Approved by City Council: r t 22 ?~ ~``~~~~ uutrrrrrr;;r `~~. .~. Attest• ty Clerk ~-,~ +{d ~ EAL Date: ~ ~ ~,~ ~ ~~ •, ~LTfT`t Q ~` • WOE CHANGE DIRECTTVE No. 002 DATE OF ISSUANCE 03/31/08 EFFECTIVE DATE Q3~,1/08 OWNER City of Me-*idi~l CONTRACTOR Brown C:ortstntction Contract: ProjecK: North Black Cat Tr~mk Sewer OWNER's Contract No. ENGIlVE?ER's Project No. 10-05-026 You are directed to proceed promptly with the following change(s): Description: A 60" Type `B" "Through" manhole shall be added at Station 136 + 13.11. Critical elevations shall be as follows: Run =2541.30, 21" lE In = 21" IE out =2516.80, 8" IE In (E) = 25 i 7.72. Northing = 724783 S7, Fasting =2438892.69. 29 I inear feet of 8" sewer shall be installed east from the ~w 6~' `°Through" manhole at a 3.30% slope. The 8" stub shall be at a 90 degree angle to the 21" sewer ttwrk. The end of tlye stub shall be capped and marked to the surface and shall be located as follows: Northing = 724783.29, Fasting = 2438923.37. Purpose of Work Change Directive: To accommodate sewer flows from the Bellhaven Subdivision. Attachments: (List docrarrents supporting change) ff OWNER or CONTRACTOR believe that the above change has affected Contract Price arty Claim for a Change Order based therm will involve one or mare of the following methods as defined in the Contract Documents. Method of determining change in Contract Price: ^ Unit Prices ~ / ~ ^ Cost of the Work (n . S ~..~ ~ Fstirrrated increase (decrease) in Contract Price: Fsti~ted increase (decrease) in Contract $ ~~~'3 , b~ Tia~s: If the change involves an increase, the estimated Substantial Completion: ~ days; amount is not to be exceeded without further' Ready for final payn~t: ~ days. authorization. RECOMMENDED: AUT'HORIIFI): ENGINEFdt OWNER sy: By: EJCDC No. I9I0-8-P (1996 Edition) tfiepatW by the Ea~foeas Johm Camas Doam~ Cotamhove and eadoraed dY ILe Aasociued Geoeatl Camaaass of America sad the Constittetioa Spec iastairte. • • CITY OFMERIDlAN NORTH SLACK CAT "TRUNK SEWIIL ADA COUNTY. IDAHO WORE CHANGE DIRF.CTiVE No. ~)3 DATE OF ISSUANCE Q3l31/OS E~7~rCTIVE DATE ~/31/~ OWNER ____~ty.of Meridian CONTRACTOR Brown G~n~~~s.^tion Contract: Project: ~ North Black ar Trunk_ Sewer OWNER's Contract No. ENGINEER's Project No. _10-05-026 You are directed to proce~ promptly with the following change(s): Description: A 6U" Type "B" "Tluough" matlttole shall be added at Station 149 +96.72. Critical elevations shalt be as follows: Rim = 2541.b4, 21" lE In = 21" lE out =2518.67, 8" IE Block-Out)n t~ 2S l 9.75, Northing = 726167.11, Fasting = 24389!16.89. Purpose of Work Change Directive: To accommodate sewer flows from the Coleman Subdivision. Auachments: (List documents supporting change) If OWNER or CONTRACTOR believe that the above change has affected Contract Price aay Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Dacurrtents. Method of determining change in Contract Price: ^ Unit Prices ^ Lutr~ Sum pp Cost of the Work__'~,J,~"= ~~ ~~ Estimated increase (decrease) in Contract Price: If the change involves an increase, the estimated amount is not to be exceeded without further authorization. RECON~ENDED: ~xci~t~x By: 1stimated increase (decrease) in Contract Tunes: substantial Completion: ~ days; Ready for furat payment: -~-days. AUTHORIZED: owlv>:Ix By: FJCDC No. 1910-8-F { 1'M6 Edition) ~ ny me Engineers loirtt Coatiaet Dom Cam and emdmsed hy'It+e Aseocf~ed (nnmat Cooaaaas ~' Amoiiea and rho cow Spacitceowus h~tunte. • CHANGE ORDER 7 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 3/28/08 EFFECTIVE DATE: 4fLS ~$ OWNER: Primeland Development Co. LLP CONTRACTOR: Brown Construction. Inc. ENGINEER: JUB Engineers Page 1 of 2 You are directed to make the following changes in the Contract Documents. • Attachments: Explanation of additional costs. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price 1 717 487 31 Original Contract Times Substantial Completion: 168 Des - Mav 1 2008 Ready for Final Payment: 213 Davs -June 1 s 2008 day. or dales Net Changes from previous Change Orders No. 1 to No. 6 Net Changes from previous Change Orders No. I to No. s 2s. $ 20 334.00 _ oa ~ y Contract Price prior to this Change Order Contract Times prior to this Change order Substantial.Completion: 168.s Days - May 1.2008 ~ 1 737 821 31 Ready for Final Payment: _ 213 spays -June I s. 2008 days or dams Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) 3 $ 24 721.00 days Contras;l Price with alt approves! Change Orders 1 762 542 31 Contract Tithes with all approved Change Orders Substantial Completion: Days - 200.5 Mav 272008 Rely for fmal payment: ~vs - 24S 5 July 1 12008 o asses ~ r r RECOMMENDED BY OWNER: ACCEPTED BY CO TOR: B . Hx Date: 3/28/08 ''~ ~~{ rF APPROVED BY OWNER: ~~1 O ,r ~ ~• , ,C1172/~ I.GG ~.-%~L.~G ~ Attest: l~t„~ ~ G Tatum a Weerd, Mayor Clerk ,~ 5,yc~e l~drrCa6h~~ r ~s~ • ~~; .. y L~ -ZS 'l7a Date: ~-Zr'f •OT~~~~'i ~~~~~~```` Date: /ZZIa~ Date: n~, ,1„ram 1ttl,~r' Approved by City Council: . ~ 22 Zp~P ^ ld~if dltsE~'~1Cf~Ai! /tG. PRIMELAND DEVELOPMENT 3120 W. BELLTOWER DR SU1TI; I00 MERIDIAN, IDAHO $3646 6881 Bennett Rd. - ane (208)465-0274 - • ID 83686 Invoice DATE INVOICE NO. 3/27/2008 08-8$1 TERMS PROJECT 301 -NORTH BLACK CAT TRK SEWER ITEM QTY DESCRIPTION RATE AMOUNT CHANGE ORDER FOR PAY REQUEST: i 9,069 IMPORTID'I'RENCII BACKFQ.L 2.00 18.138.00 CALCLTLAA TION BREAKDOWN: LINEAR FEET OF SEWER TRENCIi-1611 LF AVERAGE DEPTH OF SEWER T'RDV(2i~25.fl FT SUB'T'RACT 3 FT = PIPE ZONE (PIPE AND RIDDING) SUBTRACT 3 FT =ROAD BASE (PIT RIJN SECTION, 3Ja RD MiX, ASPHALT) TOTAL m 19 FT AVERAGE DEPTH OF IMPORTED TRENCH BACKI'II.L ((9.0 FT X 8 FT WIDE X 1611 LF~27 = 4,069 CY CHANGE ORDER MANHOLE: l 1 MANHOLE t7AI 6,583.00 6,583.00 TOtal ~za,721.00 eLZ=60 BO LZ JeW Z ~d • CHANGE ORDER 6 PROJECT: North Black Cat Trunk Sewer DATE ON ISSUANCE: 3/27108 ]~'FECI'IVE llATE:Y~~IoY OWNER: Primeland Development Co. LLP CONTRACTOR: Brown Construction, Inc. ENGINEER: JUB Engineers Page 1 of 2 You are directed to make the following changes in the Contract Documents. • Attachments: Explarmtioa of additional costs. CHANGE i[N CONTRACT PRICE: CHANGE iav CONTRACT TIMES: Original Contract Price Original Contract Times 487 31 1 717 Substantial Completion: lb8 Davs -Mav 1 2008 ~ , . 2008 ment: 213 Davs -June 15 l P fo Fi R d . r ay ea y tta days or datcs Net Changes from previous Change Orders No. 1 to No.~, Net Changes from previous Change Orders No. 1 to No. 5 34 00 2.s . $ 20.3 oayz Contract Price prior to this Change Order Contract Titres prior to this Change order Substantial Completion: 168.5 Davs - May I, 2()n8 1 737 821.31 ~ Ready for Final Payment:. 213 5 Days -June I S 2U( 8 d d , ays or ates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) ~ $0 da < y Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Davs - 197.5 Mav 24.2008 ~ 1 737 821.31 Ready foc final payment: Davs - 242.5 July 8.2008 days or dates RECOMMENDED BY OWNER: B Date: 3127/08 APPROVED BY OWNER: ACCEPTED BY CONTRACTOR: By: Date: ~ .. ~ 2 .... ~ Tammy a Weerd, Mayor Date: ~~LL ~oY Date: ~ ' Z5 - c7~ Approved by City Council: c. ~ Z Z ZOOS ```~~~~~~u tt tt tt trt,~~i ~O Attest: ~ _ city r~tAj, '3gycs~ I~o1~ , ,~"' - ~ ~ Mar 24 Q6 1246p Toni M brown Construction, Inc. 68816+ennett Road Nampa, ID 8368& Phone: (2fl81465.0274 Fa~c (20a~) 465-3532 Primeiand Development 3120 W. Bel{towpr Drnre Suite 1p0 Meridian, Id 83646 Attn: Gaenn Fitch ADDITIQRIAL MAU! IN TIME FOR IMPORTED MATt?RIAL: 2t~6 4~i1 RZ + (1Z, 656 GY {MAf3RTED MATERIAL/ 1S CY PER TRIP =703 HAUL TRIR5 7Qi I1AliL TRIPS f ld HOUfI WUfiKING DAY ~ %0 WORKING DAY(S) 70 WURKING DAY(S) J 3 TRLICAS PER DAY=- 23 DAY(S) OF HAItL-I{~{ • TOTAL TIMES FOR MAUI.-IN Ot+ IMPORTED MATEIttAt. _ 23 f>yAY(Sy Thank VOU. Sirua'rely, ~~ ~1~ r ~_~ ~•' ~~ _~ Richard brown Brawn Construction, Inc. i~ • .a~~ "~.~ A~~ 9 ~ 20~~ Memo ~i~y' ~~ ~le~diai gty clerk C)~.c~ To: Jaycee Holman; Tara Green From: Clint Dolsby, P.E., Acting City Engineer CC: Thomas Barry, Public Works Director Date: 04/17/2008 Re: Proposed Agenda Items for April 22, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the April 22 City Council agenda, under consent agenda, for Council's consideration: Chance Orders No 6 7 and 8 for the North Black Cat Trunk Sewer. Additional work is required for the North Black Cat Trunk Sewer. This change order consists of the following work. This makes the total changes from Change Order No.1 through 8 equal to 328% of the original contract amount • Due to unforeseen conditions Brown Construction imported an additional 9,069 cubic yards in March. • Three additional manholes were added to the North Black Cat Trunk Sewer. • A time extension of 23 days was requested by Brown Construction for hauling in import backfill material. Brown Construction, Inc. has submitted cost estimates forthese change orders as summarized below: • Change Order No. 6 $0•~ • Change Order No. 7 $24,721.00 • Change Order No. 8 $13,166.00 • Summary of Change Orders 6, 7 and 8 $37,887.00 Recommended Council Action: The Rublic Works Department recommends that City Council approves Change Orders No. 8, 7 and 8 for the North Black Cat Trunk Sewer with Brown Construction, Inc. for $37,887.00 and authorize the Mayor to sign them. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. • Page 1 CHANGE ORDER 6 r~ ~~ PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 3/27/08 EFFECTIVE DATE: OWNER: Primeland Development Co. I,LP CONTRACTOR: Brown Construction, Inc. ENGINEER: JUB Engineers Yage I of z You are directed to make the following changes in the Contract Documents. • Attachments: Explanation of additional costs. CHANGE IN CONTRACT PRICE: Original Contract Price 1 717 487 31 CHANGE IN CONTRACT TIMES: Original Contract Times Substantial Completion: 168 Davs - Mav 1, 2008 for Final Payment: Z 13 Days -June 15.20(18 Read y days or dates Net Changes from previous Change Orders No. 1 to No. 5 Net Changes from previous Change Orders No. 1 to No. 5 2.5 $ 20 334.00 Da r Contract Price prior to this Change Order ~ 1 737 821 31 Contract Times prior tothis Change order Substantial Completion: 168 5 Davs -Mav 1.2008 Ready for Final Payment:: 2l3 5 Days -June 15.2IXf8 s or dates da y Net Increase (decrease of this Change Order} Net Increase (decrease of this Change Order} 23 $ 0 dar Contract Price with all approved Change Orders 1 737 821 31 Contract Times with all approved Change Orders Substantial Completion: Dam - 197.5 May 24.2008 Ready for final payment: Davs - 242.5 July 8.2008 days or dates RECOMMENDED BY OWNER: ACCEPTED BY CONTRACTOR: B By~ Date: 3/27/08 Date: ~ -~ ~ Z APPROVED BY OWNER: Date: Attest: Tammy de Weerd, Mayor William G. Berg, Jr., City Clerk Date:. __ Date: Approved ay City Council: Mar 24 08 1~4~ Todd M • Brown Construction, inc. G881 Bennett Road AI2~mpa, ID 83686 PhOrte: {~0$) 4fi5~0~74 fax: {208y 465-3532 Primeiand Ueveloprnent 3X20 W. Beiitower Drive Suite 100 Meridian, IC! 83646 Attn: Glenn Fitch ADDI'7'IOIWLL HAUL IN TIME F4R IMPORTED MATERIAL• 2Q8 •4831 p.2 + (1.Z, 6S6 CY IMf~iRTED MATERIAL/ ~S CY PER TRIP = 7Q3 HAUL TRIPS + 7Q31iAUL TRIPS j 10 MdUlt {NO~iKING OAY = IO Wrt7RKING DAY(S) • 70 WORKING DAY{5) j 3 TRUt~S PER DAY:. 23 DAY(S) OF HAl1L~IM • ToraL 77ME fFOR ~,ui-IN OF f~iIIPOR'fED MAY'ERIgL = 23 OAY(S) Thank you. Sincerely, '~.~. '~.~~- Richard Brown Brown Construction, Inc. i • CHANGE ORDER 7 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 3/28/08 EFFECTNE DATE: OWNER: Primeland Development Co. I.I.P CONTRACTOR: Brown Construction, Inc. ENGINEER: JUB Engineers ragc t u1 c You are directed to make the following changes in the Contract Documents. Attachments: Explanation of additional costs. CHANGE IN CONTRACT PRICE: Original Contract Price 1 717 487 31 CHANGE IN CONTRACT TIlVIES: Original Contract Times Substantial Completion: 168 Days -Mav 1 2008 Ready for Final Payment: 213 Davs -June I S 2008 days or dares Net Changes from previous Change Orders No. t to No. 6 Net Changes from previous Change Orders No, t to No. 5 2s s $ 20 334.00 Days Contract Price prior to this Change Order 1 737 821 31 Contract Times prior to this Change order Substantial Completion: 168 5 Davs -May 1.2008 Ready for Final Payment:. 213 5 Davs -June 15.2008 days or dater Net Increase (decrease of this Change Order) Net ]ncrease (decrease of this Change Order) 3 $ 24 721.00 says Contract Price with all approved Change Orders ~ 1 762 542 31 Contract Times with all approved Change Orders Substantial Completion: Davs - 200.5 Mav 27.2008 Ready for final payment: Davs - 245.5 Julv 11.2(W8 s or dates da y RECOMMENDED BY OWNER: ~0 Date: 8/28/08 APPROVED BY OWNER: Date: ACCEPTED BY CO TOR: /~/' By: '~ Date: .~ I ' ~^ ~~ Tammy de Weerd, Mayor Date: Attest: William G. Berg> Jr., City Clerk Date: Approved by City Council: AdltlN a~•rs~acf.~n ~~R PRIMELAND DEVELOPMENT 31201V. B)ELLTOWER DR SUITE 100 MERIDIAN, IDAHO 83646 6881 Bennett Rd. - • ID 83686 Invoice PATE INVOICE NO. 3/27/2008 08-881 TERMS PROJECT 301- NORTH BLACK CAT TRK SEWER ITEM QTY DESCRIPTION RATE AMOUNT CHANGE ORDER FOR PAY REQUEST: 1 9,069 IMPORTED'I'RENCH BACKFII.L 2.00 18,138.00 CALCULATION BREAKDOWN: LINEAR FEET OF SEWER TRENCH-]611 LF AVERAGE DEPTH OF SEWER TRENCH=~.S.O FT SUBTRACT 3 FT =PIPE ZONE (PIPE AND BEDDING) SUBTRACT 3 F'1' =ROAD BASE (PTf RUN SECTION, 3/4 Rb MIX, ASPHALT) TOTAL a l9 FT AVERAGE DEPTH OF IMPORTED TRENCH BACKFII.L (19.0 FT X 8 FT WIDE X 1611 LF~J'27 = 9,069 CY CHANGE ORDER MANHOLE: l l MANHOLE 1TAl 6,5$3.00 6,583.00 Total $24,721.00 ~•d eLZ~60 80 LZ JeW • • CHANGE ORDER 8 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 4/2/08 EFFECTIVE DATE: OWNER: Primeland Development Co. I.I.P CONTRACTOR: Brown Construction, Inc. ENGINEER: JUB Engineers ragetor~ You are directed to make the following changes in the Contract Documents. • Attachments: Work Change Directives # 2 and 3 CHANGE IN CONTRACT PRICE: Original Contract Price 1 717 487 31 CHANGE IN CONTRACT TIMES: Original Contract Times Substantial Completion: 168 Davs - May 12008 Ready for Final Payment: 213 Davs -June l5 2008 days or dates Net Changes from previous Change Orders No. 1 to No. 6 Net Changes from previous Change Orders No. I to No. 6 2zs $ 45 055.00 Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168.5 Days -May 1.2008 $ 1 762 542 31 Ready for Final Payment: _ 213 5 Days -June 15.2008 dayr• or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) 6 $ 13166.00 aay, Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Days - 206 5 May 30.2008 ~ 1 773 708 31 Ready for final payment: Days - 251.5 July 16.2008 days m date. RECOMMENDED BY OWNER: B. Date: 4/2108 APPROVED BY OWNER: Date: ACCEPTED BY CO OR: By: Date: 4/2/08 Tammy de Weerd, Mayor Date: Attest: William G. Berg, Jr., City Clerk Date: Approved by City Council: • BLAG4c C,ATTRUJdK S£1VIR i1JMY, iDAJiO 'VVOR~ CHANGE DIItECTIVE No. 002 DATE OF ISSUANCE 03131/08 EFFECTIVE DATE 03/318 OWNER City of Meridian CONTRACTOR Brown Construction Contr2~ct: Project: North Black Cat Trunk Sewer OWNER's Contract No. ENGINffii's Project No. 10-05-026 You are directed to proceed promptly with the following change(s): Description: A 60" Type "B" "Through" manhole shall be added at Station 136 + 13.11. Critical elevations shall be as follows: Rim =254130, 21" IE In = 21" IE out = 2S 16.80.8" IE In (E} = 2517.72, Northing = 724783.57, Fasting =2438892.69. 29 linear feet of 8" sewer shall be installed east from the new 60" "Through" manhole at a 3.30% slope.. The 8" stub shall be at a 90 degree angle to the 21" sewer tttmk. The end of the stub shall be capped and marked to the surface and shall be located as follows: Northing = 724783.29, Fasting = 243892337. Purpose of Work Change Directive: To accomimodate sewer flows from the Bellhaven Subdivision. Attachments: (List documents supporting change) If OWNER or CONTRACTOR believe that the above change has aff~ted Contract Price any CIaim for a Change Order based thereon will involve one or mole of the following methods as defined in the Contract Documents. Method of determining change in Contract Price: ^ Unit Prices ^ Lump Sum /~ ®~ ^ Cost of the Work (pT~ ~3 Estimated increase (decrease) in Contract Price: E~imated increase (decrease) in Contract $ ~ ,$~S'3 , b© Times: If the change involves an increase, the estimated Substantial Completion: ~ days: atrieunt is not to be exceeded without further Ready for final payment: 3 days. authorization. RECOMMENDED: AUTHORIZED: F.NGINF.ER By: OWNER By: E.IC~C No. t910-8-F ([996 Edition) by the Engieeeis Jolot Ceauaa Co>m~e eml endorsed by 7be /-ssotde~ Geaaal Coanactas of Amerlea and fhe Consente:tion SpecJflcatituts Insanute. • CITY OF MERIDIAN NORTH BLACKCATTRi1NKSEWER ADA COUNTY. IDAHO vvo~ cx~voE n~c~ No. 003 DATE OF ISSUANCE 03/31!08 EFFF,(.'T'PV$ DATE 03/3 L/08 O City of Meridian CONTRACTOR Brown Construction Contract: Project: North B1ackCat Trunk Sewer OWNER's Contract No. ENGIlVEF..R's Project No. l -OS-02b You are directed Eo proceed promptly with the following change(s): Description: A 60" Type "B" `"Through" manhole shall be added at Station 149 +96.72. Critical elevations shall be as follows: Rim =2541.64, 21" IE In = 21" IE out =2518.67, 8" IE Block-0ut In (VV) = 2519.75, Northing = 726167.11, Fasting =2438906.89. Purpose of Work Change Directive: To accommodate sewer flows from the Coleman Subdivision. Attachments: (List documents supporting change) >f OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Price: ^ Unit Prices ^ Lump Sum ~~ ,,~ mD,,, Cost of the Work___~$7' ~~ Estimated increase (decrease) in Contract Price: Estimated increase (decrease) in Contract $ ~, ~r~ `2j ~ . t~0 Times: If the change involves an increase, the estimated Substantial Completion: ~ days; amount is not to be exceeded without further Ready for final payment: ~._ days. authorization. RECOMMENDED: AUTHORI23?.D: ENGINEER owrrER By: By: FJCDC No. 191o-8-F (t996 Edition) paeparcd by tl~ E®gireas loin Contract Docu~ts Comminx aad eodmsed by'fie {7~na1 Cooaraaoaa of Ameciw awl the Co~uceoa Spae~ffi Ins[ituts. • • Department Report MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT Mayor`s Office ITEM NO. 7-A-1 REQUEST Tabled from April 15, 2008: Meridian Arts Commission Update. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See cfMched CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: ~~ SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings sha0 become properly of the CHy of Meridian. • • Meridian Commission REPORT YO CITY COUNCIL April 22, 2~8 Art Values Survey MAC is looking for information from city officials, residents, business leaders, artists and arts organizations that will guide us through our planning process. The survey (copy attached) will be active through the third week in May. It will be distributed electronically with the city newsletter and to Chamber of Commerce members. It will be available on the MAC page of the city website and copies will be distributed at the May Meridian Symphony Orchestra concert. Recommended action: Approve survey questions so that distribution can begin immediately. 2, lnitial Point Gallery MAC has selected "Initial Point Gallery" as the name of the third floor gallery, named after Meridian's historic home of the initial point from which the state was mapped. We have prepared a Prospectus for the rotating art display located in City Hall (copy a#tached). Artists from the Treasure Valley area, meeting the established criteria are invited to display original paintings for 8 weeks. The Prospectus explains details on how artists can apply for consideration, legal release forms and guidelines for exhibits, including pricing and sale procedures. Prices will NOT be posted with the paintings. Literature (provided by the artist) may contain a price list as well as contact information so that gallery patrons my purchase art outside of City Hall. Recommended actions: -Approve the name "Initial Point Gallery" - Determine area of eligible artists -Allow posfiing of artwork pricing in a subtle and tasteful way - Or restrict pricing information 3. City Ball Art Collection MAC wishes to purchase 10 -14 original paintings for the publEC corridors of city hall beginning fiscal year 2004. MAC is asking community members to support our efforts by sponsoring artwork for $1500. A small plaque, identifying the artist and sponsor will be displayed with the painting. Recommended acfiion: MAC is asking for your consent to begin soliciting artists and the fund- raising process. MERIDIAN ARTS COMMISSION REPORTTO Clrr COUNCIL • APRIL 22, 2008 PAGE 1 OF 2 • 4. Strategic Planning In March MAC began the formal planning process with the assistance of Delta James (Planning Specialist with Sage Community Resources}. We have focused our efforts on "Public Value" strategic planning which connects the arts to community values. We have set a timeline that correlates with the city's comprehensive plan. Our purpose is to identify the role for the arts to contribute to all areas addressed in the Comp plan. Planning workshop will be held May 29 & 30 from 2:00-6:OOpm at Meadow Lake Village. 3. Public Art Workshop Recognizing the need for educating local artlsts on the public art process, MAC is hosting "From Studio to Streetscape: An introduction to Public Art for Artists" workshop. This 3 hour class will be open to regional artists of all levels and teach them how to develop a proposal to be considered for public art projects. Date: late spring Location: T8A 6. Fund Raising The initial phase of our fund-raising efforts has produced nearly $5000 in donations towards the art projects at city hall. More is needed. Plans for an art auction to be held at Meadow Lake Village are under way for late spring. MERIDIAN ARTS COMAMSSION REPORT TO CITY COUNCIL • APRIL ?2, 2008 PAGE 2 OF 2 • • PUBLIC ART SURVEY . Meridian Commission Are you a resident of Meridian? O Yes O No Do you believe pubic art helps define a community? O Yes O No On a scale of 1 to 10, 1 being lowest, where would you place the importance of public art within the community? 1 2 3 4 5 b 7 8 9 ]0 Do you believe publc art can be used to distinguish a public meeting place? O Yes O No Do you believe that public art can be functional and serve the community, such as benches, parks, band shells, gardens, amphitheaters, or shelters? O Yes O No Do you have a dream project that you would love to tell MAC about? Following is a list of possible p _ Fxteriar of public buildings interior of public buildings _ Museum _ Pedestrian walkways _ Historic district ublic art sites. Please select your top 3 choices. _ Partcs _ Amphitheatre for performing arts _ Recreational pathways _ Community gardens _ Other Do you attend public and pertorming arts in other local areas? O Yes O No Approximately how offen do you attend the following types of art events? Once a month Twice a year Once a year Never Concerts O O O O Live Theatre O O O O Art exhibits O O O O Dance events O O O O Public art O O O O Adult drt classes O O O O Youth art classes O O O O Are you interested in seeing Meridian promote and support our local art talent to a greater degree within our own communty? O Yes O No if so, which area of the arts would you be interested in supportinglparticipating? O Orchestra O Visual axis O Dance O Theatre O Vocal groups O Adult education programs O Youth education programs O Other Are you interested in volunteering for the Meridian Arts Commission? O Yes O No THANK YOU for participating in this survey. Your input is valuable and wfil be useful in helping the Meridian Aris Commission plan the future of our great city. PLEASE RETURN TO: MAC Meridian City Hall 33 E Idaho Avenue Meridion, ID 83642-2300 FAX TO: 888-9898 NAME: ADDRESS: PHONE: EMAIL: Meridian C~ ~ommissian To develop, advance and nurture a[[ facets of the arts to enhance the quality of life far Meridian residents and its visitors CALL FOR ARTI PROSPECTUS: ROTATI {nitiai Point Gallery, Mer City OVERVIEW: In keeping with its mission to devE enhance the quality of life for Meridian reside seeks local and regional art for a rotating disp Meridian City Hall. Each rotation will be for a two-dimensional, wall-hung work of ~easur. ; DISPLAY SPACE: Initial Point Gallery is~or~tttelthrd floor Mayor's Office. Meridian City Hall is locatied~ati~33_~Eµ^Bro~ ~:. Gallery provides 120 feet of total wall space,,- 60 fieetorl gallery is open from 8:00=~a`m~to 5:00 p.m~Monday~irhro jtit.t _ .4r:.: a s and weekends:`- hood _ .,sr Y _._. ..,v.. ,_..._f.,_~...r_..,. ELIGIBILITY: The rciti~ting state of Idaho. SUBMiSS10N~REQUI~EMEN rotatin~~dsplay mu~typrav Commi55TOn to be cor`side~ • Completed and signed. Brief biography. ` • Photograpfs;,(on slides medium irtCzed. and nurture all`~facets of the arts to s~~the Meridian A'r`fis`r.'Commission ?~,~, located4within months, and wilt be comprised of `::::. Meridian City Hall, adjacent to the ray'`"'Meridian Idaho. Initial Point her``sYde of a wide gallery. The #~Friday, and is closed on City displayashall be comprised of the work of artists who reside in the s vvsing~:tn`display their work in the Initial Point Gallery flowing materials and information to the Meridian Arts and ,4cknowledgement Form. and description, including piece titles, dimensions and SCOPE OF WORK:~`Ti~~zroti~ting display will include two-dimensional, wall-hung art. No piece will be displayed whicF~~"emits an audible sound, requires excessive maintenance or security, is unsafe or hazardous in any way, or is likely to offend the sensibilities of the viewing public. The Meridian Arts Commission will evaluate each piece displayed in Initial Point Gallery for its compliance with these and other standards, its appropriateness in a functioning government workplace, and its consistency with City policy and prevailing community values, recognizing that any such judgment is subjective and fluid. Art work on paper and/or with mats must be submitted for display under glass or acrylic. • • SELECTION PROCESS: Selections of art for display in Initial Point Gallery will be made by the Meridian Arts Commission. in reviewing eligible proposals or portfolios, the following factors will be considered: • Quality of work • Appropriateness of subject and concept for Initial Point Gallery • Contribution to aesthetic and cultural atmosphere of City Hall • Any special equipment or needs for display or care of art submitted The Meridian Arts Commission will notify an artist that his or her work;:has been selected for display in Initial Point Gallery by letter sent U.S. Mail. Please note,rytFat~any materials submitted in application for selection cannot be returned. ,;r=~'r°~~~~'~~ }r.: _, 5vJ!. ~:. £.:....c:.. RESOURCES PROVIDED: The City of Meridian will provide seEec~etl;~;artists with the following ;;. resources: ~-'_~~~`<>::= ~;~:. -;.;:::. • Skilled, experienced personnel to assist the artist.with;:;hanging ani~taking down each piece of artwork :~r'~" - _~_= _~~ • Secure wait brackets and hanging systems - - -__ ;,~ v. • Informational placards for each piece displayed'' - - • Space for handouts and/or an information board;;.. ;~r~~~ t`~°f~~`~ • Publicity of the exhibit through local media andofier`ir~farmational forums • Meridian • Commission To develop, advance and nurture atl facets of the arts to enhance the qua[iry of life for Meridian residents and its visitors ARTIST APPLICATION AND ACKNOWLED$GEI+1lENT FORM Contact information Name• Mailing Address: Physical Address: _ Phone numbers: Day: Materials to be submitted Please include with this completed for D A one-page biography of the artist. ~ A letter of intent. ,,,._,.:. '~~"~,..,_ ., _._ Cell: ~ Up to five digitalmages of yisu'r;work on a>CD~br via a-mail, resolution of 3ia0 dpi at a ~.. minimum size of'~'five~by seve[i:inches (5x7"}Vn,_. jpg format. (If emailing, send to macC~meridiancityo~~~with~"Rofiatn~C~isp[ayt;Initial Point Gallery" in the subject line. E- mailed images.;must ~e~senti'~s`attar%lllir~erts.-riot embedded. Please name each image file with.<You~t.last~raYne and~the;t~tle of the work, i.e.: name.title. jpg that materi~lssubmttied~will not be returned and that damaged CDs will not be '"~b~~'~~j°herebyacknowledge the following stipulations and agree that if my art I, ~;;_...;,_ ~,,,,,,r. i work is selected for=disp[a}r at the Initial Point Gallery, such display shall occur subject to these general terms and conditions, as well as other specific terms and conditions that may be set forth in a separate written agreement between myself and the City of Meridian: 1. The City may display the work of more than one artist in [nitial Point Gallery at any time, at the City's sole discretion. 2. Only art work that is presented for display in a professional quality manner, as described in the Scope of Work, and ready to hang in accordance with instructions provided by the City, shall be accepted for display in Initial Point Gallery. 3. Upon selection, the City of Meridian and its agents will exercise professional care in handling and securing all submissions, but cannot and will not assume liability far any loss or damage. 4. insurance on art work displayed in lnitia[ Point Gallery shall be the sole responsibility of the artist. 5. Each exhibit in Initial Point Gallery will be displz period may be shortened by the City of Meridian artist. -. 7. Art work submitted for display in Initial by the artist submitting this application 8. Any artist whose work is selected for displ'a sign a Commitment and Release Agreement of the display of the particular`works displa 9. Meridian City Hall is primarily a plac generally a public forum. The Cit~~E but must simultaneously ensure that and visitors of di~ecseages, and vieH Meridian Arts:CommissTOn;~wi,ll judge ;r ,4:;.;;:: Scope of Work:;'' -;;;_~ ~~~' . _.... 1~: ~ ~~:. -month period. This n'u~,without notice to the must be orignaC~work created only nt Ga[lery will be''required to specific terms and conditions and Initial Point Gallery is pression and public dialogue ce where citizens, employees, :omfortable. To this end, the the criteria described in the I acknowledge the foregongsfiip~~lai,ons,and agreeAto these genera! terms and conditions. Si nature: T~ _ -:;><~ -'a~>,`_-;,.._;:_;..,r, - Print name.- ',~;}~~~_~ -~ ~:~.. ~~ April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. 7-A-2 REQUEST Update on Heritage Ball Fields AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS • • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT Planning Dept ITEM NO. 7-8-1 REQUEST Split Corridor Phase 1 Landscaping Agreement AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • Meridian City Council Apri122, 2008 7.B.1. Split Corridor Phase 1 Landscaping Agreement Situation: Construction of Phase 1 of the Split Corridor roadway prof ect is scheduled to begin next year. MDC will design and reimburse construction costs for landscaping enhancements in conjunction with the roadway project. When construction is complete, the City will be required to maintain the landscaping, and the attached agreement formalizes the responsibilities of the City, MDC, and ACRD. The agreement identifies the following responsibilities of the City: 1. Grant ACRD any temporary construction easements that are necessary to construct landscaping. 2. Provide water and power for landscaping and street lights once construction is complete. 3. Maintain all landscaping improvements after construction. Section 6(c) states that if at any time in the future the City fails to maintain the landscaping, ACRD has the right to "enter upon the landscaped area, retain contractors to make necessary repairs and replacements, and bill the CITY for all costs incurred by ACRD..." or "retain contractors to remove all landscaping and have the landscaped area replaced with hardscape in accordance with ACRD policy." Due to the importance of this corridor as a primary gateway into the City, staff does not anticipate that noncompliance on the part of the City will ever be an issue. Request: Staff requests that Council approve the Interagency Agreement between ACRD, MDC, and the City for street and landscaping improvements to the Meridian Split Corridor Project. Timeline: In order to bring together the landscaping component of this project and the construction of the roadway, ACRD legal staff hopes to have a signed agreement from all parties by June 1, 2008. Attachment 1: INTERAGENCY AGREEMENT BETWEEN THE ADA COUNTY HIGHWAY DISTRICT, CITY OF MERIDIAN AND MERIDIAN DEVELOPMENT CORPORATION FOR STREET AND LANDSCAPING IMPROVEMENTS TO MERIDIAN SPLIT CORRIDOR ACHD PROJECT N0.506040 This Interagency Agreement (hereinafter "Agreement") is made and entered into this day of , 2008, by and between ADA COUNTY HIGHWAY DISTRICT, by and through its Board of Commissioners (hereinafter referred to as "ACHD"), and THE CITY OF MERIDIAN, by and through its Mayor and City Council (hereinafter referred to as the "CITY") and Meridian Development Corporation, hereinafter "MDC", for the purpose of setting forth a general agreement as to cooperation between the parties for the benefit of all entities to successfully finance the design and construction of landscape and electrical lighting improvements to the Meridian Split Comdor Phase One Project.; WITNESSETH WHEREAS, ACHD is planning to construct a new intersection at Main, Central and Waltman and rebuild the existing roadway on Main Street from I-84 to Franklin Roads, Ada County, Idaho, known as Phase One of the Meridian Split Comdor Project, Project No. 506040 (hereinafter referred to as the "Meridian Split Corridor Phase One Project"). The Meridian Split Corridor Phase One Project consists of construction of the southern portion of the Split Corridor Roadway Project and reconstruction of the MainNValtman/Meridian/Central intersection project identified in the Downtown Meridian Transportation Management Plan. WHEREAS, MDC and the CITY desire certain landscape improvements including the design and installation of decorative street lighting, to be incorporated into a portion of the Meridian Split Comdor Phase One Project and MDC agrees to pay for the design and the cost to construct these landscape improvements. (Hereinafter the landscape and electrical lighting improvements for the portion of the Meridian Split Corridor Project desired by MDC and the CITY shall be referred to as the "Landscape Project"). WHEREAS, ACHD, CITY and MDC desire to work cooperatively to design and construct the Landscape Project in accordance with the reasonable desires of MDC and CITY. NOW THEREFORE, in consideration of the premises, mutual covenants and agreement herein contained, the parties hereto agree as follows: SCOPE OF WORK, ESTIMATED COST AND SCHEDULE a. ACHD, CITY and MDC agree that the scope of work for the Landscape Project provided by this Agreement is set forth in the document entitled "Meridian Split Corridor, Project No 07112.00", a copy of which is attached hereto as Exhibits "A". The plans for the 2 ~ ~ Landscape Project, prepared for MDC by CSHQA ("Consultant") are described and set forth in Exhibit "A". Such designs and plans shall satisfy applicable laws, ACHD's policies and good engineering practices. b. MDC's consultant has prepared a cost estimate in 2008 Dollars for the design and construction of the Landscape Project. The Landscape Project is estimated to cost a total of FIVE HUNDRED AND NINETEEN THOUSAND AND FIVE HUNDRED DOLLARS ($519,500.00). The design portion of the Landscape Project is estimated to cost FORTY SEVEN THOUSAND DOLLARS ($47,000.00) and the construction of the Landscape Project is estimated to cost FOUR HUNDRED AND SEVENTY-TWO THOUSAND AND FIVE HUNDRED DOLLARS ($472,500.00). The parties acknowledge and agree that these costs are only an approximation of the cost in 2008 Dollars of the Landscape Project. The parties acknowledge and agree that rapid rise in construction materials may affect the actual cost for the Landscape Project and may result in costs that are substantially higher than the estimated costs in 2008 Dollars. MDC agrees that if any additional design and/or construction costs for the Landscape Project are incurred, MDC shall be solely responsible to pay these additional costs. c. The proposed schedule for the Meridian Split Corridor Phase One Project and the Landscape Project is set forth as follows: Activi Dates Design 99% Submittal Complete 10/07 Right of Way Ac uisition FY 2008 Construction FY 2009 d. MDC shall be solely responsible for the cost of the design, construction and installation of improvements of the Landscape Project. MDC shall also be solely responsible for cost of the vegetation and planting of vegetation for the Landscape Project as specified in Exhibits A. e. MDC and CITY shall be solely responsible for the design and construction of the irrigation system to provide adequate water to the Landscape Project. 2. DESIGN a. ACHD, CITY and MDC shall work in good faith to complete the design and preparation of designs, plans and specifications for the Landscape Project in accordance with the reasonable desires of the CITY and MDC. b. The design of the Landscape Project is estimated to cost approximately FORTY SEVEN THOUSAND DOLLARS ($47,000.00) in 2008 Dollars. This estimate may be subject to change and MDC shall be responsible for the actual cost of the design for the Landscape Project pursuant to the terms of this Agreement. 3 3. BID a. ACHD will incorporate the bid documents and the construction contract documents from the Landscape Project into the Meridian Split Corridor Phase One Project and shall segregate a portion of the bid items for the Landscape Project from the remainder of the Meridian Split Comdor Phase One Project. The parties acknowledge and agree that the base bid for the Meridian Split Comdor Phase One Project sets forth bid items for excavation and the required top soil that cannot be segregated from the project and are necessary to maintain the structural integrity of the roadway. ACHD in conjunction with MDC shall provide a bid altemative for the Landscape Project, which shall provide the bid items associated with vegetation, sod, sprinkler system and pedestrian scale altemative lighting. While MDC and CITY may reserve the right to reject the bid altemative, the costs associated with the landscaping in the base bid cannot be segregated and will be the responsibility of MDC regardless of the decision to proceed with the landscaping bid altemative. Such bid items for the Landscape Project shall provide for the construction of the Landscape Project that meets ACRD standards, policies and good engineering practices and shall also facilitate future installation of landscaping features by the CITY and MDC. b. ACHD will provide a complete set of bid documents and contract documents to MDC and CITY. c. ACHD will furnish MDC and CITY with an abstract of all bids received and obtain MDC's and CITY's concurrence with ACHD's recommendation for award of the Landscape Bid Alternative prior to making such an award. 5. CONSTRUCTION a. The Landscape Project shall be built in conformance with the designs, plans and specifications approved in advance and in writing by ACHD, CITY and MDC. Such construction shall comply with all applicable laws, ACRD policies and standards, and good engineering practices. b. MDC shall reimburse ACHD for all of the cost associated with the approved Landscape bid for the Landscape Project. Such costs include placement of top soil, planting of trees, sod and other plants, the design and installation of irrigation facilities and lighting. c. CITY shall grant at no cost to ACHD any temporary construction easement that is necessary to construct the Landscape Project. d. CITY shall provide adequate water volume and pressure for landscape imgation. MDC shall be solely responsible to ensure the design and installation of pump stations, booster pumps, vaults or appurtenances required to provide adequate water volume and pressure. e. ACRD shall make monthly progress payments and the final construction contract payment to the Construction Contractor in conformance with the terms of the Construction Contract. 4 f. ACHD will submit to MDC a copy of each Contractor progress payment estimate, as such estimates are approved by ACHD, together with an invoice for MDC's share of the Construction Contract costs earned by and to be paid to Contractor. ACHD shall retain all invoices and other documents supporting such payment estimates. ACHD shall submit a final bill to MDC for reimbursement of the actual construction costs within ONE HUNDRED AND TWENTY (120) days after completion of the work. g. ACHD will provide for the reference and replacement of all pre-existing survey monuments within the work area. h. ACHD will provide the field survey and grade control necessary for the construction of the Landscape Project. i. MDC shall reimburse ACHD for the actual cost to construct the Landscape Project. ACHD will submit a final bill to MDC for reimbursement within ONE HUNDRED AND TWENTY (120) days after completion of the work. MDC shall pay ACHD within NINETY (90) days after receipt of the final bill of the construction of the Landscape Project in cash or other immediately available funds. 6. MAINTENANCE a. The CITY shall be solely responsible to provide all ongoing and periodic maintenance and energy costs of the landscape improvements, sprinkler system, street lights and associated items installed under this Agreement. The CITY may require the adjacent landowner to trim trees and shrubs located in the right-of- way as required by city ordinance or state code. b. ACHD shall allow reasonable access to the CITY, or parties designated by the CITY, for the necessary ongoing and periodic maintenance of the landscaping, sprinkler system, and lighting required under this Agreement. c. If the CITY is unable or otherwise defaults in maintaining the landscape improvements, ACHD shall supply notice to CITY of the default and that corrective actions need to take place to cure the default. CITY shall have ninety (90) days from the date it was notified by ACHD to remedy such default. If after ninety (90) days the CITY fails to cure such default, ACHD shall have the right to enter upon the landscaped area, retain contractors to make necessary repairs and replacements, and bill the CITY for all costs incurred by ACHD personnel and independent third-party contractors retained by ACHD to cure such default by the CITY. CITY agrees to pay this bill within thirty (30) days of receipt of an invoice from ACRD. ACHD may also elect to enter upon the landscaped area, retain contractors to remove all landscaping and have the landscaped area replaced with hardscape in accordance with ACHD policy. CITY agrees to pay all costs associated with the removal and replacement of the landscaped area within thirty (30) days of receipt of an invoice from ACHD. 7. Termination of Cooperative Agreement/Nonappropriation. Nothing in this paragraph or elsewhere in this Agreement shall be deemed in any way to obligate ACRD, CITY or MDC beyond its current fiscal year. If during the term of this Agreement, CITY, MDC or ACHD fail ~ ~ to specifically appropriate sufficient funds to proceed with either the Meridian Split Corridor Phase One Project, the Landscape Project, or the ongoing and periodic maintenance and energy costs of the landscape improvements, sprinkler system, street lights and associated items installed under this Agreement ("Event of Nonappropriation"), said Agreement will be terminated as of the end of the fiscal year in which the nonappropriation occurred ("Termination Date"). The party who performed the Event of Nonappropriation shall be obligated to pay the other party all monies and costs incurred under this Agreement through the Termination Date. In no event shall a delay in the project schedule for the Meridian Split Corridor Phase One Project or the Landscape Project be deemed an Event of Nonappropriation. In the case of an Event of Nonappropriation by ACRD, it shall refund the costs of the Landscape Design to MDC. In the case of an Event of Nonappropriation by MDC, it shall reimburse ACHD for the costs to redesign the Meridian Split Corridor Phase One Project without the Landscape Design in accordance with the standard ACHD street section. In the case of an Event of Nonappropriation by CITY in its ongoing and periodic maintenance and energy costs of the landscape improvements, CITY at its sole costs and expense shall reimburse ACHD for any necessary actions specified in 6(c) above and CITY shall be obligated to pay ACRD all costs incurred by ACHD as a result of the Event of Nonappropriation. 8. MISCELLANEOUS PROVISION: a. MDC shall reimburse ACHD for any additional costs to ACHD attributable to the landscape construction work or to the removal of any or all items from this Agreement that are associated with the installation of the landscaping and electrical lighting improvements. b. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and may be amended only by written instrument signed by MDC, CITY, and ACHD; c. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. d. Notice. Any notice under this Agreement shall be in writing and be delivered in person, or by United States Mails, postage prepaid, or by public or private 24-hour ovemight courier service (so long as such service provides written confirmation of delivery), or by facsimile verified by electronic confirmation. All notices shall be addressed to the party at the address set forth below or at such other addresses as the parties may from time to time direct in writing by notice given the other. Any notice shall be deemed to have been given on (a) actual delivery or refusal, (b) three (3) days following the day of deposit in the United States Mails, (c) the day of delivery to the ovemight courier, or (d) the day facsimile delivery is electronically confirmed. ACHD: Ada County Highway District Director 3775 Adams Street Garden City, Idaho 83714 Telephone No.: Facsimile: 6 ~ ~ CITY OF MERIDIAN: City Clerk City of Meridian 33 E. Idaho Street Meridian, Idaho 83642 MDC: MERIDIAN DEVELOPMENT CORPORATION Administrator Meridian Development Corporation 33 E. Idaho Street Meridian, Idaho 83642 e. Should any party to this Agreement be required to commence legal action against any other party to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. f. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada; and this Agreement shall be binding upon and inure to the benefit of the assigns of the respective parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ADA COUNTY HIGHWAY DISTRICT By: Carol McKee, President Board of Commissioners Attest: By: Director Ada County Highway District 7 ~ ~ CITY OF MERIDIAN By: Tammy de Weerd, Mayor City of Meridian Attest: By: Clerk of the City of Meridian By regular/special meeting on MERIDIAN DEVELOPMENT CORPORATION Bv: Craig Slocum, Chairman Attest: By: Administrator By regular/special meeting on 8 • M April 18, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT Planning Dept ITEM NO. 7-B-Z REQUEST Fairview/Main Intersection Analysis AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall becorttef property of the e~ty of Meridian. Department Reports April 22, 2008 Meridian City Council Apri122, 2008 7.B.2. Fairview /Main Intersection Analysis: • Situation: City staff gave an update on Apri18, 2008 about three transportation studies that are currently in process (Split Corridor Phase 2 Design, Fairview Concept Design, E. 3'~ Street Extension & Alignment Study) that will help shape the character of Downtown in the future. During the discussion, Council members requested additional analysis of the following changes at the Fairview /Main intersection: 1. Removing the entrance to the Albertsons plaza on Fairview that is directly across from Main Street. The signal and all other movements at Fairview/Main would remain the same (northbound traffic on Main could still turn left/west onto Fairview, and westbound traffic on Fairview could still turn left/south onto Main). 2. Restricting the Fairview/Main intersection to left-in, right-in, right-out. Westbound traffic on Fairview would still be able to access Main Street (with asouth/left turn), but northbound traffic on Main Street would not be able to make a left turn to proceed west on Fairview. 3. A combination of the two. The lead consultant for the design of the Split Corridor estimates that the cost of this analysis (with Fairview at both five and seven lanes) is $3,100. City staff discussed this request with ACHDs project manager, who indicated that, this early in the Phase 2 project, there is not enough flexibility in the budget to absorb the cost of this analysis. However, he also said that upon formal request from the City and at the direction of the Commission, ACHD can make it happen. Staff envisions three possible ways to move Council's request forward: 1. Send a request for ACRD to conduct the analysis as part of the Split Corridor Design or Fairview Concept Design. 2. Use funds from the Planning Department to pay for the additional analysis as an add-onto the E. 3rd Street Study. 3. Request joint MDC contract amendment as part of the 3rd Street study. At the meeting on Apri18, 2008, Council indicated an interest in pursuing option 1. If that is still the preference then a draft letter to ACHD is attached for Council's consideration. Request: Staff seeks direction on the best way to move Council's request forward. • • Attachment 1: Apri122, 2008 Carol McKee, Commission President Ada County Highway District 3775 Adams Street Garden City, ID 83714 Dear President McKee, ACRD and the City are working together on several transportation-related projects that will significantly impact Downtown Meridian: Split Corridor Phase 2 Design, Fairview Avenue Concept Design, and East 3rd Street Extension & Alignment Study. Staff from both jurisdictions has participated in each step of these projects to date, and the City appreciates this high level of communication and coordination. As these three projects come together, and in the spirit of interagency coordination, the City requests further analysis of possible changes around the Main Street / Fairview Avenue intersection to determine potential benefits to the transportation network and community. The reconfigurations the City would like ACHD to more closely examine are: 1. Removing the entrance to the Albertsons plaza on Fairview that is directly across from Main Street. The signal and all other movements at Fairview/Main would remain the same (northbound traffic on Main could still turn left/west onto Fairview, and westbound traffic on Fairview could still turn left/south onto Main). 2. Restricting the Fairview/Main intersection to left-in, right-in, right-out. Westbound traffic on Fairview would still be able to access Main Street (with asouth/left turn), but northbound traffic on Main Street would not be able to make a left turn to proceed west on Fairview. 3. A combination of the two. With the outstanding question of number of lanes on Fairview Avenue, consideration of these possible reconfigurations with Fairview at five and seven lanes would be helpful. The cost for this analysis as estimated by the consultant designing Split Corridor Phase 2 is $3,100.00. Examining these possible solutions to mobility challenges Downtown seems to fall within the purview of the Split Corridor Phase 2 Design and Fairview Concept Design. The City therefore requests that ACHD conduct this analysis in conjunction with these related projects. The results will be extremely helpful to ACHD and the City as these projects move forward. Thank you for your time and consideration of this request. 2 • • April 18, 2008 Department Reports MERIDIAN CITY COUNCIL MEETING April 22, 2008 ~ APPLICANT Parks Dept ITEM NO. 7- -1 REQUEST Update on Kaboom Application to Construct a Playground at Kiwanis Park. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: See attached MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at pubUc meeMngs shall become property of the City of Meridian. T0~ 4218 P:1~2 Nia~~:sr T~rr~7my r3~>.~leerd a r~ F~,® t~ CnuntiliNtetribers: ~~~' ~~~ ~ ,~ ~~~~ KeitJi Laird !u~ lio-•tan ~h~rfc, Itotintrc~6~ ~i~~r L1! ti/i~lia~1ar Uavid Z,ir~mba a ~'~$~ ~1~~'~iC ~1~C~ ~ea~ F~~~II~IL~ ~C31/~d~ ~~#E~Y rte: ~ From: ~,aturrt Fax #: .:.~ Fax Numb®r: ~r ~- _ Date: 8-898-~~5~"t Pa ea tnclud a ~._. .- sheet): I ~'. Parke ~ Recreation Department . 11 W. Bower 5traet, Meridian, ID 83842 Rhyne 208-888-35713 d Fax 2C}$-898-550# . www.meridisncity.org APR-18-2008 02:02 FROM: 20889855 T04218 Ks~atlMd Uutraach St~t~m~nt . . ~ ~ ~ My signature below conflnns that I have spoken with KaBOOMt Client ,~ ~ ~~ Services representatives and understand that if any organlzatlcan Is selected for s 1Cat30tJMt project, we will be responsible for the following: (Please Initial each line) ~~ Fundraising $14,000 USD toward the cost of equipment ~ Providing food, water, tools, a dumpster, music and restroam facilities for volunteers on Build Day `~ Recruiting 70 volunteers from the community to participate on Build Day, and between 10 and 2Q parents to participate In the planning process. SS Providing land and site preparation two weeks prior Bupd Day to result in a flat dirt ~. surface '"( ~ Perform up to two utility checks during the planning process S~ Perform .a soil test for Isad and arsenic that is completed within two weeks of Design Day Using a supervised volunteer installation ~' sy Accepting liability for and maintaining the playground upon completion ~s Using Playwarld Systems equipment ~ , ~ ss Using engineered wood fiber for safety surfacing 8iigning thin Outreach ~t®temant signitfies that all Involved parties (including person responsible for sl®ning final setter of Agreement) heave reviewed the graft Letter of Agreement and are prepared to sign the official contract within three calendar days of being chosen for KaBOOliill playground project. City of Meridian. Idaho _ _ ,~ Name of Qrganization f- 4 t W. Bower St., Meridian !D 83642 208.$$$.3579 Nates/Exceptions: P:2~2 Please s+lgn_ brad fax back to 202.659-0210 Name and Title of Maln Contact Person (if different from above) • April 18, 2008 MFP 08-002 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT Gemstar Properties, LLC ITEM NO. 9 REQUEST Tabled from April 15, 2008: Modify Final Plat (FP 07-028) from the approved land plan to eliminat trees from drainage swales in the center islands of the roadway and near the detention pond in response to ACHD requirements. Additional trees will be placed within the common area along W. Ustick Rd ~ one tree planted on each individual residential lot (home builder responsibility) for Southwick Subdivision-1255 W. Ustic AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Response from COMMENTS See Previous Item Packet See aftached Staff Report Contacted: ~ Date: Emailed: L` L~ P ne: ~' ~ ~~ Initials: -.• • • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT David & Luane Dean ITEM NO. FP 08-006 REQUEST Final Plat approval for 1 building lot and Q common lots on 8.68 acres in a~ ~ C-C zone for Three Comers Subdivision -east of N. Locust Grove Rd & south of E. Chinden Boulevard AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached Staff Report CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITYSEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: ~ . Date: Phone: ~3" c~~ Emailed: Sta Initials: Materials presented public meetings shall become property of the City of Meddtan. • \~ BEFORE THE MERIDIAN CITY COUNCIL C/C Apri122, 2008 IN THE MATTER OF THE APPLICATION OF DAVID AND LUANE DEAN, FOR FINAL PLAT APPROVAL OF 1 BUILDING LOT AND 0 COMMON LOTS IN A C-C ZONE FOR THREE CORNERS SUBDIVISION, LOCATED EAST OF N. LOCUST GROVE ROAD AND SOUTH OF E. CHINDEN BOULEVARD, NW 1/ OF THE NW I/ OF SECTION 29, TOWNSHIP 4 NORTH, RANGE 1 EAST CASE NO. FP-08-006 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Unified Development Code 11-6B-3 on April 22, 2008, and the Council finding that the Administrative Review is complete from Jenny Veatch, Assistant City Planner for the Planning Department, and Scott Steckline, Development Services Coordinator for the Public Works Department, dated: Hearing Date: Apri122, 2008, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING THREE CORNERS SUBDIVISION LOCATED IN A PORTION OF THE NW 1/ OF THE NW '/ SECTION 29 and T4N, R1E,BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO 2007, ORDER OF CONDTTIONAL APPROVAL OF FINAL PLAT FOR THREE CORNERS SUBDIVISION / (FP-08-006) Page 1 of 4 HANDWRITTEN DATE: 3/27/08, SHEET 1 OF 3, JEFFREY H. MCALLISTER", David and Luane Dean, Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Staff Report to the Mayor and City Council from Jenny Veatch, Assistant City Planner for the Planning and Zoning Department and Scott Steckline, Development Services Coordinator for the Public Works Department, dated: Hearing Date: Apri122, 2008, listing 16 SITE SPECIFIC REQUIREMENTS/FINALPLRT and 17 GENERAL REQUIREMENTS, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of 5 pages, and by this reference incorporated herein,'and the response letter from Tim Mokwa of Toothman-Orton Engineering, Inc., a true and correct copy of which is attached hereto marked Exhibit "B" and consisting of 2 pages, and by this reference incorporated herein, and the additional requirements of the Council taken at their Apri122, 2008 meeting as follows, to-wit: 1.1 Add the following sentence to the end of site specific condition #5 of the Staff Report: "The temporary sidewalk shall be located east of ditch and setback a minimum of 15 feet from top of ditch." 1.2 Adopt the Recommendation of the Central District Health Department a,s follows: The Central District Health requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-offis not to create a mosquito breeding problem; and it is suggested that the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THREE CORNERS SUBDIVISION / (FP-08-006) Page 2 of 4 • stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a stormwater management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1. State of Idaho Catalog of Stormwater Best Management Practices for Idaho Cities and Counties. Prepared by the Idaho Division of Environmental Quality, July 1997. 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIIREE CORNERS SUBDIVISION / (FP-08-006) Page 3 of 4 request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review maybe filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, withintwenty-eight (28) days after the date of this decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. /y By action of the City Council at its regular meeting held on the of ~ , 2008. Attest: Holman, City Copy served upon City Attorney. _^ ~ ~~ a~ day By: `~~~ti-,unu,rrJ,,,~~ Tammy de erd ``~~.~~`~ ~ '~.,,~~ Mayor, Ci of Meridian ~"o ~aAL -, C~r ~~t • ~ ,,. ~ant;'~e~,tP+'1ai~\e ~~ g Department, Public Works Department, and errs e~ By~ City Clerk's Office Dated: J`'S ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THREE CORNERS SUBDIVISION / (FP-08-006) Page 4 of 4 CITY OF MERIDIAN PLA~ING AND PUBLIC WORKS DEPARTNI"ENTS STAFF REPORT STAFF REPORT: TO: Meeting Date: Apri122, 2008 Mayor and City Council ~~~/~E IDIAN~;--- ~~~~~~ FROM: Jenny Veatch, Assistant City Planner 208-884-5533 Scott Steckline, Development Services Coordinator 208-898-5500 SUBJECT: Three Corners Subdivision Request for Final Plat Approval of Three Corners Subdivision Consisting of 1 Building Lot, and 0 Common Lots on 8.68 Acres in C-C Zoning District by David and Luane Dean (File# FP-08-006). We have reviewed this submittal and offer the following comments and conditions of the applicant. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION The applicants, David and Luane Dean, have applied for final plat approval of 1 building lot, and 0 common lots on 8.68 acres of land for Three Comers Subdivision. The zoning district for the proposed subdivision is C-C (Community Business District). Three Comers Subdivision is located east of N. Locust Grove Road and south of E. Chinden Boulevard in the NW '/a of the NW % of Section 29, T. 4N., R. 1 E. This property has not been previously platted The City Council approved the preliminary plat for Three Corners Subdivision on February 19, 2008. The preliminary plat consists of 33 residential lots, 11 comercial lots and 10 common lots in a C-C, R-* and R-2 zoning districts on 40.4 acres. The submitted final plat is the first phase of this development and substantially complies with the approved preliminary plat. Staff recommends approval of Three Corners Subdivision with the comments and conditions stated in this report. SITE SPECIFIC CONDITIONS Applicant is to meet all terms of the approved Three Corners Subdivision development agreement (instrument # 108022887), annexation (AZ-07-017), and preliminary plat (PP-07-021) applications for this subdivision. 2. If the City Engineer's signature has not been obtained by 02/19/2010, the Final Plat approval for this subject phase shall expire. Prior to submittal for the City Engineer's signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. FP-08-006 Three Corners Subdivision FP.doc PAGE 1 CITY OF MERIDIAN PLA~ING AND PUBLIC WORKS DEPARTMENTS STAFF REPORT 4. A letter of credit or cash surety in the amount of 110% shall be required for all uncompleted fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. The applicant shall construct the five (5) foot sidewalk along N. Locust Grove Road prior to obtaining certificate of occupancy for the school. Sidewalk may be a temporary sidewalk until ditch is covered. If a temporary sidewalk is installed, the City will require surety for the permanent sidewalk. he temnorarv sidewa k ha 1 be lots ed ea of itch and c thank minimum of 15 feet from ton of ditch. 6. Revise the plat to show Sewer, Water and Irrigation easements centered on pipe. 7. Easements must be separated to only cover what is actually in the easement. Graphically depict individual easements for Sewer, Water and Irrigation. Graphically depict an additional five (5) feet of landscape buffer easements on the east and south sides of Lot 1, Block 1 on the face of the plat. 9. Graphically depict the thirty-five (35) foot approach to be constructed for the proposed school access to N. Locust Grove Road. Approach to be aligned to existing approach to the west. 10. Provide a copy of a recorded cross-access/cross parking easementlagreement for all commercial lots within the subdivision. 11. Revise or add the following note(s) on the face of the plat prepared by Toothman-Orton Engineering company; stamped on 3/27/08 by Jeffrey H. McAllister, prior to signature of the fmal plat by the City Engineer: *.) Add a note, "This plat is subject to the development agreement recorded as instrument number 108022887 of Ada County Records." *.) Include instrument number for access easement. *.) Add an additional five (5) feet to the landscape buffer easements on the east and south sides of Lot 1, Block 1 and place trees here. No trees shall be allowed inside sewer or water easements. *.) Add a note addressing the maintenance responsibilities of the landscape easements located on Lot 1 Block 1(i.e. -either each adjacent lot owner or the HOA should be responsible). *.) Add a note, "Direct lot access to N. Locust Grove Road and N. Chinden Boulevard (Hwy 20-26) is prohibited except where specifically approved by ACHD and the City of Meridian." *.) Add a note, "The bottom elevation of building footings shall be set a minimum of 12 inches above the highest known normal ground water elevation." *.) Revise the subdivision name to read "Three Corners Subdivision No. 1: ' 12. Temporary construction fencing to contain debris shall be installed at the subdivision boundary where permanent fencing does not exist. 13. The landscape plan, prepared by Toothman-Orton Engineering company, and dated •3/26/08 is approved with the following changes: a. A sanitary sewer line, water line and corresponding easements are located on the east and south sides of Lot 1, Block 1. Trees are not permitted within these easements. Relocate the trees within an additional five (5) feet of landscape buffer easements to be added on FP-08-006 Three Comers Subdivision FP.doc PAGE 2 CITY OF MERIDIAN PLA~ING AND PUBLIC WORKS DEPART~NTS STAFF REPORT the east and south sides of Lot 1, Block 1. b. Delete note, "Future sidewalk by school to be constructed following overall pressurized imgation construction. Adjacent drain to be filled at that point, since it will be obsolete." Submit three copies of a revised landscape plan to the Planning Department prior to signature of the final plat by the City Engineer. Said plan shall be consistent with the changes listed above. 14. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Richard Buttram, at 887-1620 for more information. 15. All areas approved as open space shall be free of wet ponds or other such nuisances. All stormwater detention facilities incorporated into the approved open space are subject to UDC 11- 3B-11 and shall be fully vegetated with grass and trees. Sand, gravel or other non-vegetated surface materials shall not be used in open space lots, except as permitted under UDC 11-3B-11. If the stormwater detention facility cannot be incorporated into the approved open space and still meet the standards of UDC 11-3B-11, then the applicant shall relocate the facility. This may require losing a developable lot or developable area. It is the responsibility of the developer to comply with ACRD, City of Meridian and all other regulatory requirements at the time of fmal construction. 16. Staff's failure to cite speck ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. GENERAL REQUIItEMENTS Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of natural waterways, that intersect, cross or lie within the area being subdivided shall be covered. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department prior to plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 2. Street signs are to be in place, water system shall be approved and activated, fencing installed, sewer line shall be installed and passed air test and video inspection, final plat recorded and road base shall be approved prior to applying for building permits. A letter of credit or cash surety in the amount of 110% shall be required for all uncompleted fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 4. All development improvements, including but not limited to water, sewer, fencing, micro-paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy, or as otherwise allowed by UDC 11-SC-1. 5. A written certificate of completion shall be prepared by the landscape architect, landscape designer or qualified nurseryman responsible for the landscape plan upon completion of the landscape installation. The Certificate of Completion shall verify that all landscape improvements, including plant materials and sprinkler installation, are in substantial compliance with the approved landscape plan. The applicant shall provide a 20-foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easements shall not be dedicated via FP-08-006 Three Comers Subdivision FP.doc PAGE 3 CITY OF MERIDIAN PLA~ING AND PUBLIC WORKS DEPARTN7ENTS STAFF REPORT the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11"map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. 7. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat. 8. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 9. Applicant shall be responsible for application and compliance with any Section 404 Permitting that maybe required by the Army Corps of Engineers. 10. Applicant shall be responsible for application and compliance with and NPDES Permitting that maybe required by the Environmental Protection Agency. 11. All development features shall comply with the Americans with Disabilities Act and the Fair Housing Act. 12. Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be removed. 13. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 14. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicant's design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or the ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. FP-OS-006 Three Corners Subdivision FP.doc PAGE 4 CITY OF MERIDIAN PLA~ING AND PUBLIC WORKS DEPARTMENTS STAFF REPORT STAFF RECOMMENDATION Staff recommends approval of the final plat for Three Corners Subdivision (FP-08-006) with the above stated comments and conditions. FP-08-006 Three Corners Subdivision FP.doc PAGE 5 i • ~ I af7 Jttnrtlf~r Yea1~h From; Mnkwa,l'Im [TAAokwa~toangrra:c~arnj &ea~t: Turasday, Apra 22, 2408 9:47 AM 'fo: .~rdf~sr Veoteh; T Green; MBChaile k#flk JaYt~ Hoiir}an, Ted t3aird; tali tQary; iVllc~telle Altier~an ta; C. Caisb hood; t~usjdeart~~i.c~m; Lit~9lQQraol.com 8ut~lsciG FiE: 3 Comers ~ubdlvtston ~P-08-St~ StdfF Repaxt fir ~2-~ GC mtg Jettay (mod c~tltcrs) - i Itavc ieviev-~l tl~ stralfmpo~ w/ recammernied cc+nditions and dis~cusscd wills the developers, pt~e have issues other them clari~icstioa related to General Condition #I: it is ~sur intent to tits the irri~atian snp~ly ditch alb thk Souih side of l.ot 1, i~lo;lc t rand the di~aitt ditch atoms tie Locust Grave frontage t`Ea~st ssde cif int t, Biock l') once the avecgU press-trc iai~a 'fit Vicar the Subdivisi~ is constructed tl~hase 21.0 the store pond and tl~e pump ~~titaa are built the ex~tiag ditches ere to be re-mut~cl enzt the t~ ~#tehcs dtssus~ed above are oll~tc, V~1~ 12av~e ~iscYu,~.s~i this strate~+ with staff an~i first atati' m letter fratm tine i~rnwg I.,atcral Prcyndent confin'ming their acc~;ptant~ of ibis stzutegy. `Q+ie have ao issue wf G~aeral Cc~nditieg ~l, since ~a#'s our plan as well but wasat to mare sure this doesn't slow dawn fire apprc~sFalslsigzaatures of the phase I std7di.~isioati. Thames. i ~~ Moks~u l~rca~ j~~x h9rexr~~cr ~`carJxlanu~a-t3rtraaa h°ra~ixaeea ira~ C`Qrs~~urr}, FIT:"~.. C'lai~rtdk.~ar ~l~~c~. ll,~tsc~ 1D ~3~1~ ~u.~ (2Ct~4j313-~?39e taran+il~a^.~r~aetatta°co. eras This message is cs~r-~dentiinl, engiaecr:clientlwork pr+aduet prvtectedu sad is intendeal ugly fair use b~= the intu~xied recipient. Any otttcr use is expressly prohibiRd and any violation ~piU result in prasv~cutiAn tot the f'utlc~t extent of the laud. if yora receive this rtjessage by mistake please dest~y it iriarxZediately: Thant you. From: lenr>jfer yr [mailto;~reatchraeridtdnc~ty orgj Seet~ frtc>aY. + 1~, $t~ 12;01 l~l Toe Tara Gtr, A4~S Hsi; Holman; 7~ t3etrd; Bi11 Ngty; t4llcl'tella Albertson ~: Mcalewraa, Tlrn; t:. Caieb_Ha~l 3 trotneTS Subrtivis~an ~P~B-t1t16'Stal~ R~art f~' 472 t~ mfg l>le~as-e tmd ached rho staff Repori for the prpposcd I°inal flat for 3 Corners lsubdiaision (Fp~}8 4. These items are scheduled to lee oa`the City Cpwrcil ag~da oh April ~2, ~?{it3&. The pubi'ie uiceting will be held at City Till,. 33 ~. Idaho Avenue; begixrnin~ at 7:~ pm. l'l call or e-mail with nay ytarsticnas: Tina • Please submit mrir written response y©u may hive to the redommenda~ior~ in ~ report m the:City Clerk t~-r~~ tetra tai . i . ~ lullnx~'cr~tnc~riclimgc' o and m~setf ie-tom or fax -1;8~-C$54).tts scaon as possible. 4~?2~20t~8 LJ n U Pale ~ of 2 7`hank you. ~ qr :lt~sde;tant i=ity E>Eanner b3endian Pl'"'~ De~:ertenen~ Cast! k?, 1Ksatertc~cr Ianr, ~ia~ '?Oi E4iea~au.7D 831;42 ~rips.sts~4,S533 ~16.8fiA3.~t4.5~4 (~~s} t_caTtlly ld CCddk'lIICti~; IrTP ~~~f~{~O • Apli~ 18, 21)08 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT Mason 8~ Stanfield AZ 08-003 • ITEM NO. REQUEST Annexation and Zoning of 12.06 acres from RUT to R-40 (10.56 acres) and ~' C-C (1.15 acres) zones for Regency at River Valley (REVISED) - 2500 North Eagle Road. AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS See attached P>I<Z Item Pack®t J Minutes ~ ~ ~~ c OTHER: See attached Affidavit of Posting Contacted: ~,~ ~~~5~ Date: -Z, ( hone: gQ~-5t~t~2224 Emailed: ~(~y,~ , (~(i p r~'~ ~ IQs ~taff Initials: Materials presented at public meetings shall become property of the Gity of Meridian. April 18, 2008 MERIDIAN CITY COUNCIL MEETING 22, 2008 CUP 08-004 APPLICANT Mason & Stanfield ITEM NO. ~~ REQUEST Conditional Use Permit for amulti-family development in a proposed R-40 zoning district for Regency at River Valley - 2500 North Eagle Road. AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CdTY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: ~~~~~~ OTHER: Contacted: ~IrS ~~rSG'1 Date: ~• 2 ~ Phone: 8a(.SloLa~2.ZZa~ Emailed: ~.QYS, ~dpys ~~ ~_~Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. COMMENTS She attached PaRZ Item Packet C] April 18, 2008 .MERIDIAN CITY COUNCIL MEETING APPLICANT Mason & Standfield VAR 08-002 April 22, 2008 ITEM NO. REQUEST Public Hearing -Variance to UDC 11-3C-6 for a reduction in the number of \J parking spaces required for multi-family dwellings in covered carports or garages for Regency at River Valley - 2500 N. Eagle Road AGENCY CITY CLERK: COMMENTS CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY ^ CITY POLICE DEPT: , C~~J CITY FIRE DEPT: V CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: LArs Ar1de r's~n Date: - ~ hone: ~~ - 5l0 (o -ZZZ~ Emailed: LQr$. Ar~rS~.rsm®bo-c~r~harncs. r>«taff Initials: Materials presented at public m®etings shall become property of the City of Meridian. • . April 18, 2008 AZ 06-063 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT Waltmcirt, LLC ITEM NO. ~ REQUEST Annexation and Zoning of 38.68 acres from RUT grid R-1 zones to C-G ones for Waltman ProperFy {aka Browning Plaza) - 505, 521, 615 8~ 675 Waltman Lane. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached Request for Continuance CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: \~~ CITY WATER DEPT: [(/1 CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: ~nQ~ i C~ Date: - 2, Ph e: `4~ ~-C~~ Emailed: ~ Staff Initials• Materials presented at pub meetings shall become properly of the CHy o Meridian. April 18, 2008 MERIDIAN CITY COUNCIL MEETING PP 08-001 22, 2008 APPLICANT SLN Planning ITEM NO. 1 REQUEST Preliminary Plat approval of 52 commercial/office lots and 1 common lot on 38.21 acres in a proposed C-G zoning district for Browning Plaza (aka Waltman Property) - 505, 521, 615 & 675 W. Waltman Lane. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: See attached Request for Continuance CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: ~~ CITY WATER DEPT: CITY SEWER DEPT: \\~ CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: fie, Date: '2~ Phone: ~~J'3 Emailed: C Staff Initials: Materials presented at bUc meetings shall become property at the Cityr of Meridian. ~~ ~~ April 18, 2008 ZOA 07-002 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT Planning Dept ITEM NO. 2 REQUEST Continued Public Hearing From 4/15/2008: Request for a Zoning Ordinanc Amendmen to amend the current provisions in Chap 3, Article E {Temp Use Requirements) of the UDC (Title 11) 8~ the definition of Temporary Use found in Chap 1, Article A for Temporary Use UDC Text Amendmen ---- AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See Previous Item Packet Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • April 18, 2008 MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ~q ITEM NO. REQUEST Ordinance No. l/ - :Revising Chapter 3, Article E of Title 11 Relating to Temporary Uses. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PIANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the Cffy of Meridian. 1 • CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN REVISING CHAPTER 3, ARTICLE E OF TITLE 11 OF THE MERIDIAN CITY CODE, RELATING TO TEMPORARY USES. WHEREAS, the City Council finds that it is in the best interest of the City of Meridian to accommodate within our community outdoor sales and temporary uses that: 1) complement existing City of Meridian businesses; 2) aze safe, attractive, and desirable; 3) add variety to the shopping and/or dining opportunities available to City of Meridian residents; and 4) support and encourage conununity events and celebrations; WHEREAS, provisions regulating such outdoor sales and temporary uses have previously been set forth within Title 11, Chapter 3 of the Meridian Unified Development Code ("UDC"), but given the inter-departmental nature of ensuring that City resources are available to manage outdoor sales and temporary uses, the City Council finds that it is more efficient to provide for regulation of such sales and events in Title 3, Chapter 4 of the Meridian City Code, which shall be amended accordingly in a sepazate ordinance; WHEREAS, these revisions to the UDC aze intended to make it clear that, with some specifically enumerated exceptions, any and all allowed temporary uses occurring on property within the City of Meridian shall be accessory to an approved use of such property; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDA$O: SECTION 1: That the definition of "TEMPORARY USE," set forth in Chapter 1, Article A of Title 11 of the Meridian City Code, shall be amended to read as follows: TEMPORARY USE: > ~ .The carrvins on, for a determinate and transitory period of time a use of at, or upon real property mcludina. but not lunited to the sale trade offer delivery or display of goods or services, where such use is not the anvroved conditional or principal permitted use designated for such real ~rovertv as such terms are defined in this Title SECTION 2: That Chapter 3, Article E of Title 11 of the Meridian City Code, shall be amended to read as follows: 11-3E-1: PURPOSE: The regulations of this article aze intended to allow for fibs temporary e~ sease~ us •are as accessory uses to a conditional or principal permitted use on the nropertvfie-•~g~se. 11-3•E-2: APPLICABILITY: The regulations of this article shall apply to all temporary uses in UDC TEMPORARY USES REVISION -Page 1 of 5 I • all districts with the exception that , ~eies trailers and other construction-related equipment associated with an active construction site, community events occurring at public parks and at education institutions, and temporary uses that aze conducted as part of the curricular or extra-curriculaz programming.of an education institution shall be deemed accessory use agile. Community events are meant to include, but aze not limited to, events organized by an association of persons for a social, literary, political, educational or recreational purpose. They are not intended to include retail or other services that aze customarily carried on as a business. See Title 13, Meridian City Code, for allowed accessory uses and conununity events occurring in public parks. 11-3E-3: PROCESS AND STANDARDS: Temporary uses shall be accessory to a conditional or principal permitted use on the property. See Meridian City Code Title 3, Chapter 4 for all additional procedures and standazds. I3--~esa~~ ~~~~~,e„ ~-~1~1 ~~~ e.cr n ~ c ~nnc~ e., t,,,.,a o ,.oa ~~n m ~,.,,., ,.e ~ ,. in-a n~ i ~~ c ~ ~ ~ n ~nn-r~ s~l~e'dVL' pBFf6 ~: UDC TEMPORARY USES REVISION -Page 2 of 5 (,. • ' ...._~, - gg.Q 0 • ,~ ~ . ~ -4~ll TU+i`~ f ' f -,, l,~, ~ .~~f --- ~ ~ =~Ea~' r._~.~. _ _ .. ___. .UDC .~Mppg~RY USES REVISION -Page 3 of 5 ,&l ~~ UDC TEMPORARY USES REVISION -Page 4 of S I2 TL.e X11 1.e ,.l.:b.'+ ,7 ',1 +' 1 .1' ti.; F rY auv SECTION 3. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. / r-~' PASSED by the City Council of the City of Meridian,' Idaho, this ~ day of April, 2.008. APPROVED by the Mayor of the City of Meridian, Idaho, this ~~ day of April, 2008. APPROVED: t`~~l~or u u -1r rrr~r MAYOR ATTEST: ``~~,~`~~~.~'~ ~ ''/~~~~,. ~ ~~ '~ - 8EAL 1 Y ~ ~ ''. '- T 't • ~~ 1~ ~ ~. 4o~~~~i~rrrrntot t~ly~~~~~~J'``` UDC TEMPORARY USES REVISION -Page 5 of 5 L J April 18, 2008 • MERIDIAN CITY COUNCIL MEETING April 22, 2008 APPLICANT ITEM NO. REQUEST Ordinance No. ~~ /'J,7 ~ :Amendment to Title 10, Chapter 4, of the Meridian City Code Regarding Amendments to the International Fire Code 2006 Edition. AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed• COMMENTS See attached Date: Phone: • JIUII II IIIIUI~: Materials presented at public meetings shall become properly of the CNy of Meridian. CITY OF MERIDL~N ORDINANCE NO. l BY THE CITY COUNCIL: BIRD, ROUNTREE, BORTON, ZAREMBA AN ORDINANCE AMENDING TITLE 10, CHAPTER 4, OF THE MERIDIAN CITY CODE, REGARDING AMENDMENTS TO THE INTERNATIONAL FIRE CODE, 2006 EDITION SECTION Z.IFC SECTION D107.1 ONE- OR TWO- FAMILY DWELLING RESIDENTIAL DEVELOPMENTS AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDL~IV, IDAHO: Section 1. That Title 10, Chapter 4, of the Meridian City Code is amended as follows: Z. IFC section D107.1 ONE- OR TWO-FAMII,Y DWELLING RESIDENTIAL DEVELOPMENTS shall be amended to read as follows. Developments er-ger~iens-eta of one- or two-family dwellings where the number of dwelling units exceeds fifty (50) shall be provided with two separate and approved fire apparatus access roads, and shall meet the requirements of section D104.3. Exceptions: 1. Where there are more than 50 dwelling units on a sin lgle public or rivate ~paratus access road and all dwelling units are equipped throu out with approved automatic sprinkler systems in accordance with Section 903 3 1 1 903.3.1.2 or 903.3.1.3, access from two directions shall not be required. 2. The number of dwelling units on a single fire apparatus access road shall not be increased unless fire apparatus access roads will connect with future development, as determined by the fire code official. Section 2. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full City Council, the ntle requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereb , dl~ensed with, and accordingly. This ordinance shall be in full force and effective on the day of ri' 2008 after its passage, approval and publication. ~ Z rd~ PASSED by the City Council of the City of Meridian, Idaho, this day of (~~(i ` , 2008. ORDINANCE - AMENDMENT TO TITLE 10, CHAPTER 4 OF THE MERIDIAN CITY CODE REGARDING ADOPTION OF 2006 INTERNATIONAL FIRE CODE PAGE 1 of 2 ( • f APPROVED by the Mayor of the City of Meridian, Idaho, this ~ day of 2008. APPROVED: ATTEST: CITY 7 /~ - ~~~ MAYOR r ~ ~~ '~ o RAL -~7 i • ~ \ ORDINANCE -AMENDMENT TO TITLE 10, CHAPTER 4 OF THE MERIDIAN CITY CODE REGARDING ADOPTION OF 2006 INTERNATIONAL FIltE CODE PAGE 2 of 2