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HomeMy WebLinkAbout2008-04-08J. Nast 4J Pa Rcb, �c 14 i 91 Ili JDIAN�,. t, Ko-hcic- Tor,ks!i • � it �I�iI,I'n�,. ho,tayorTamrn,,' de eerd (City Councol N%embexs: Keith Bird Joe Rorton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, April 8th, 2008 at 5:30 pm. The Meridian City Council will be discussion the following agenda items: - Proclamation for Renaissance Magnet High School's Skills USA Team - Award Bid / Approve Contract for Parks Security System to The Security Group for a not to exceed amount of $24,999.00 Award Bid / Approve Contract for Settler's Park Maintenance Bldg to Haemker General Construction for not to exceed amount of $99,450.00 - Award Bid / Approve Contract for Heroes Park Construction to Boise Excavation for not to exceed amount of $149,936.56 - Award Bid / Approve Contract for Adventure Island Playground Phase 4 to Haemker General for a not to exceed amount of $288,000 - Tour of New City Hall Building Construction - Update on projects for Lakeview Golf Course Summary & Update of the SAUSA with the Treasure Valley Partnership - Discussion of Heritage Ball Fields - Floodplain Ordinance Discussion Follow Up Discussion on 2006 International Fire Code - Tabled from April 1, 2008: Budget Amendment Interdepartmental Transfer from City Clerk's Office to Mayor's Office for Personnel Transfer for $95,048.00: - Tabled from April 1, 2008: Budget Amendment for Community Development Block Grant for the Planning Department for $237,789: Meridian City Council Special Workshop / Meeting - April 8, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • Discussion of Downtown Transportation Studies 2008 Parks & Recreation Fee Schedule - Boys & Girls Club Building Parks & Recreation Power Point Presentation Ordinance No. 08-1354 Permit Ordinance (2nd Reading): The public is welcome to attend. DATED this 4th day of April, 2008. JA Outdoor Sales and Temporary Use OF Q SIAL HOLMAN - CITY, 'V, , QQ��" �• rnr �r�n Meridian City Council Special Workshop / Meeting — April 8, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • • �' C�/WENItDIAN�, 0 CITY COUNCIL SPECIAL MEETING / WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, April 8, 2008 at 5:30 p.m. David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd Item Agenda Item - reselnfier Action Needed Ti Time 1 ROLL CALL ATTENDANCE City Clerk - 2 ADOPTION OF AGENDA City Council Approve - 3 Proclamation for City Council Approve Renaissance Magnet High School's Skills USA Team 4 CONSENT AGENDA City Council Approve (a) Award Bid/ Approve Contract for Parks Security System to The Security Group for a not to exceed amount of $24,999.00 (b) Award Bid/ Approve Contract for Settler's Park Maintenance B.Idg to Haemker General Construction for not to exceed amount of $99,450.00 (c) Award Bid/ Approve Contract for Heroes Park Construction to Boise Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda —April 8, 2008 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Excavation for not to exceed amount of $149,936.56 (d) Award Bid/ Approve Contract for Adventure Island Playground Phase 4 to Haemker General for a not to exceed amount of $288,000 5 COMMUNITY ITEMS / PRESENTATIONS: (a) Tour of New City Hall Building Construction (b) Update on projects for Dick Davis Lakeview Golf Course (c.) Summary & Update of the Charles SAUSA with the Treasure Nafziger Valley Partnership (d) Discussion of Heritage Ball Parks Fields Department — Steve Siddoway (e) Floodplain Ordinance Public Works — Discussion Kyle Radek (f) Follow Up Discussion on Fire Department 2006 International Fire Code — Joe Silva (g) Tabled from April 1, 2008: Budget Amendment Interdepartment Transfer from City Clerk's Office to Mayor's Office for Personnel Transfer for $95,048.00: (h). Tabled from April 1, 2008: Budget Amendment for Community Development Block Grant for the Planning Department for $230,544: (i) Discussion of Downtown Planning Meridian City Council / MDC Joint Special Meeting / Workshop Agenda — April 8, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • 0 Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda —April 8, 2008 Page 3 of 3 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Transportation Studies Department — Matt Ellsworth Q) 2008 Parks & Recreation Parks Fee Schedule Department — Steve Siddoway (k) Boys & Girls Club Building Parks Department — Steve Siddoway (1) Parks & Recreation Power Parks Point Presentation Department — Steve Siddoway 6 CITY ORDINANCE REVIEW: (a) Ordinance No. 08=1354: Outdoor Sales and Temporary Use Permit Ordinance (2nd Reading): Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda —April 8, 2008 Page 3 of 3 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Special Workshop Meeting April 8, 2008 A meeting of the Meridian City Council was called to order at 5:30 p.m., Tuesday, April 8, 2008, by President Charlie Rountree. Members Present: Tammy de Weerd, David Zaremba, Keith Bird, and Charlie Rountree. Members Absent: Joe Borton. Others Present: Bill Nary, Jaycee Holman, Anna Canning, Matt Ellsworth, Jeff Lavey, Steve Siddoway, Keith Watts, Joe Silva, Tom Bary, Kyle Radek, Colin Moss, Allison Kaptein, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Rountree: We will open the special workshop meeting of April 8th. We have no clock. It must be about 5:30. Okay. It's 5:30. City clerk, roll call attendance. Item 2: Adoption of the Agenda: Rountree: Next item on the agenda is the adoption of the agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we approve the agenda as published Zaremba: Second. Rountree: Moved and seconded to approve the agenda. All those in favor? Opposed same sign? Okay. Got an agenda. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 3: Proclamation for Renaissance Magnet High School's Skills USA Team Rountree: Third item on the agenda is the proclamation for Renaissance Magnet High School Skills USA Team. And, Mayor, I'm going to let you read that and present it. Meridian City Council Special Meetinoorkshop April 8, 2008 Page 2 of 71 i De Weerd: Okay. Okay. Well, here with us tonight is the Meridian -- well, I guess I'll just call it the Skills USA Renaissance Team and to some of you they might be familiar faces, since we just saw them at the Habitat For Humanity fundraiser that helped raise close to 8,700 dollars and -- for that. Congratulations. That was a great event. That was really cool. But I did have a proclamation to read and, then, a presentation to the group and we will ask them to make some comments as well. It's a very worthy program and Jim Baxter is the one that oversees this whole program. So, Jim, thank you for being with us as well. Okay. Whereas the City of Meridian is proud to recognize deserving citizens of this community, especially students who accomplish great things on behalf of their community and whereas Renaissance Magnet High School Skills USA students have demonstrated concern and compassion for a Meridian family by constructing the city's first Habitat For Humanity home, the Meridian build, and whereas Skills USA Team Renaissance willingly performed numerous hours in planning and constructing a home during their class time and weekends and whereas Skills USA Team Renaissance, in collaboration with the Mayor's Youth Council, engaged in special fundraising efforts to financially support the construction of the Meridian build and whereas the Mayor and City Council of the City of Meridian acknowledges Skills USA Team Renaissance and the efforts of their classmates and Mr. Inger's residential construction class. Therefore, I, Tammy de Weerd, Mayor of the City of Meridian, do hereby proclaim that today, Tuesday, April 8th, 2008, as Skills USA Team Renaissance Day in the City of Meridian in recognition of Team Renaissance's excellent achievement -- outstanding achievement and leadership. And I'd like to present this to the team. So, if you will all rise and come forward. And, then, I will ask that perhaps each of you can tell your name, your year in school, and a little bit about yourself. So, congratulations and good luck in the next competition. We do have pins for each of you. City of Meridian pins you can wear in your competition. Congratulations. So, if you would like to -- Inger: Good evening, everyone. My name is Mark Inger. I'm the residential construction teacher and I'm the one that is truly blessed with the students that I have to work with this year. They are an outstanding group who took on this project without hesitation. They came forward, built the home. We did have a bit of a late start, about five and a half weeks, but that's beside the point. But they have stepped up to the challenge and they, basically, framed that entire home in three and a half weeks, as I said before. They did not have any hesitation at all. They continued to fight that beautiful weather we always had to work with and constantly go forward, as I heard yesterday from a group of students, gee, Mr. Inger, my hands are purple. We were out doing the siding in the morning and it was no question, we all know how chilly it is. But they kept going and that is fantastic. And I have the greatest respect and admiration for each one of these particular students, even though we have some that could not make it this evening due to other conflicts at hand. I understand that, as well as, obviously, everyone else does. We all have busy schedules. So, my hats are off to these fine youth and, hopefully, we are very successful in our skills competition that will be on Thursday down at BSU and there is approximately -- oh, gosh. I want to guess about five to seven thousand students throughout the entire state will be here in competition Meridian City Council Special Meet oworkshop April 8, 2008 Page 3 of 71 0 throughout the entire Treasure Valley. They will go anywhere from the Renaissance Magnet School at formerly the Jabil building, all the way down to BSU out to the airport for aviation mechanics, and I believe the automotive team is actually in Twin Falls. So, it's spread out through the entire area. So, with that I will tum the mike over to the next following fabulous student, Rebecca Henderson. Henderson: Hi. I'm Rebecca Henderson. I am a junior at Mountain View. This is my second year in the residential construction class. Next year will be my third. And I'm just hoping to be a construction manager one day, so -- Mallory. Binford: I am Mallory Binford, I am also a junior at Mountain View. When I first signed up for this class, you know, building a house does not really sound like what it is. I mean you sign up for it and you get there and all it is is cement and you kind of get overwhelmed at first, but, then, it's really not as hard as it sounds and mostly just don't limit yourself to what you think can you do, because I think that's what a lot of high school students do. But this kind of opened my eyes to the fact that really you can really do anything. So, that's all I -- Pogue: My name is Taylor Pogue and I'm a senior over at Mountain View. This year was my first year in the residential construction class and I'm sad that it is my last year, but going on to bigger and better things, so -- through this class, though, I have learned a lot. There is a lot of experiences that you just -- you don't get anywhere else, especially in high school. Job site experience, you know, everything. We do it all. So, it's amazing what you can learn through this class and how much fun it can actually be. Mr. Inger's great to us and gives us a hard time sometimes, but all in all it's a fun class, so -- Inger: That's the other Inger. Pogue: I mean you just -- you learn so much and, like Mallory said, there is just -- there is so much that you do that you never would have thought you could have done before and so many new experiences where you can really find out what you're capable of. And I think it's an amazing possibility and I'm just thankful that I had the opportunity to be in this class this year. Combs: Hi. My name is Josh Combs and I'm from Meridian and this is my second year being -- I'm a sophomore. Yeah. Sony. This is my second year being in this class. I have to -- in this class two more years and I got to this class from Mr. Inger's net tech class, he -- I guess he liked how I worked in that class, so -- that's all I have to say. Sorry. De Weerd: Mr. President, I guess before they take off totally, it was -- or after they have left. Rountree: They are gone. Meridian City Council Special MeetioNorkshop April 8, 2008 Page 4 of 71 De Weerd: It was -- it was when I went over to a ribbon cutting on behalf of the city over in Boise at their habitat program in recognition of the Meridian High School -- or the Meridian School District's construction class that we really maintained a goal that we would have a habitat home in this community at one point. I think many of you know that because it happened here at a City Council meeting that Don Hubble stood up after hearing a city -- the student council -- or our youth council members talk about their goals and their project for habitat that he donated the lot, which really made this project and the first Meridian build possible. So, it started in this room, we thought it was appropriate to recognize it in this room as well. So, we appreciate you being a part of that. Item 4: CONSENT AGENDA (a) Award Bid / Approve Contract for Parks Security System to The Security Group for a not to exceed amount of $24,999.00 (b) Award Bid / Approve Contract for Settler's Park Maintenance Bldg to Haemker General Construction for not to exceed amount of $99,450.00 (c) Award Bid / Approve Contract for Heroes Park Construction to Boise Excavation for not to exceed amount of $149,936.56 (d) Award Bid / Approve Contract for Adventure Island Playground Phase 4 to Haemker General for a not to exceed amount of $288,000 Rountree: It's a great program. Thank you, Mayor. And they have all left, so I guess we won't say anymore about that. Next item on the agenda is the Consent Agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: Before I make a motion to approve the Consent Agenda, City Clerk, has everything been signed, sealed, and delivered on these contracts? Holman: Councilman Rountree, Councilman Bird, I believe so. I would ask -- Bird: Okay. Rountree: Keith do you have any input on that? Watts: Yes. The contracts for the Parks Department, the four contracts that we are asking for approval on, have been signed by myself; the department, and the contractor. They are ready to go. Meridian City Council Special Meetini/orkshop • April 8, 2008 Page 5 of 71 Bird: Okay. Mr. President? Rountree: Mr. Bird. Bird: I move that we approve the Consent Agenda, the contracts, and for the Mayor to sign and the clerk to attest. Zaremba: Second. Rountree: It's been moved and seconded to approve the Consent Agenda. All those in favor? Opposed same sign? Consent Agenda is approved MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: COMMUNITY ITEMS / PRESENTATIONS: (a) Tour of New City Hall Building Construction Rountree: Next item on the agenda are community items and we get to tour the City Hall. If there is objections, I guess we can go do that now, Gene, unless you want to say something. Get us organized so we know what we are doing. De Weerd: If you can speak into the mike, Gene. Bennett: We are ready to conduct that tour. Your monthly report on the progress and the bids that we received a week and a half ago are in your booklet there and we are ready to conduct the tour. We are also ready with City Council's approval to award the contracts to the low bidders for the water feature and also for the pavers and also for the concrete. Rountree: Any questions or further comments. Keith? Watts: Yeah. I'd like to bring to you -- I don't think this is working. Rountree: It's on. Watts: Is it? Okay. Bring to your attention in the water feature we did have a low bidder come in who did not sign the acknowledge addendum and used the wrong bid form, so he was excluded from the -- from the process. Just wanted to make you aware of that. So, we -- our low bidder was the second low, as we had to throw them out. Bird: Do you want to take them now? Rountree: Unless there is an objection, we can consider those at this point before we move over to City Hall. Meridian City Council Special MeetinfRorkshop April 8, 2008 Page 6 of 71 Watts: That would be good. Yes. Bird: I would have no objection. I think we ought to do it. Rountree: Okay. Bird: Can you just read them off? Rountree: Do you want to read off the -- Watts: Yes, sir. Rountree: -- the bids and the -- Bird: The numbers? Rountree: -- the numbers. • Watts: Okay. For the water feature we have MR Mellor. The dollar amount was 216,775 dollars. For the carpentry building insulation and gypsum assemblies, the low bidder is American Wall Cover for 8,400 dollars. For the roofing and flashing we have Pro Tech at 10,495 dollars. For moisture protection -- excuse me -- moisture protection and water proofing we have Seal Co for 3,028 dollars. Bird: What was that price again? Watts: The amount? Bird: Yeah. Watts: It was -- Bird: Three thousand -- Watts: -- 3,028 dollars. Bird: Okay. Watts: For painting we have Commercial Painting Contractors, Incorporated. Dollar amount was 11,400 dollars. Concrete, we have Axelson, 296,200 dollars. And unit concrete pavers are Cobblestone Construction, 75,462 dollars. That brings our total award to 621,760 dollars. Rountree: Any other comments? Well, I'll take a motion, unless you have something to add to that. Meridian City Council Special Meetingkorkshop April 8, 2008 Page 7 of 71 Bird: Do you have anything? Rountree: No. Bird: Mr. President? Rountree: Mr. Bird. L_J Bird: I'd move that we enter into a contract, have the Mayor sign and the Clerk to attest after the contractors have signed to -- on our plaza to RM Mellor for 215,775 dollars. Who was the second one? Eighty-four hundred. Who was -- Watts: American Wall Covering. Bird: America Wall. And Pro Tech for 495 dollars -- Watts: That was -- excuse me. That was 10,495 dollars? Bird: Ten thousand. Holman: Excuse me. Keith, could you verify for the record -- I apologize. The water features with RM Mellor was how much? Watts: 216,775. Two one six seven seven five. Holman: Councilman Rountree, Councilman Bird, did you have it as 216? Bird: I had it at 215, but I had it wrote down here at 216. Rountree: 216. Bird: Pro Techs, then, is 10,495 dollars. Seal Co for moisture is 3,025 dollars. Watts: Three thousand -- that was -- excuse me. That was 3,028 dollars. Bird: Twenty-eight dollars. Geez, I have been trying to save some money for us. Commercial Constructors for 11,400. Axleson for the concrete, 296,200 dollars. And Cobblestone, 75,462 dollars. For a total of 621,760 dollars. Zaremba: Second. Rountree: Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent. Meridian City Council Special Meetworkshop April 8, 2008 Page 8 of 71 MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: With that, unless you have any further questions on the status of the booklet, let's reconvene at the New City Hall. (Recess.) (b) Update on projects for Lakeview Golf Course — Dick Davis. Rountree: I'm going to reconvene us from our -- one of our construction projects that we have got going on and the next item on the agenda is the update on projects at the golf course. So, Dick, I see you're just ready to get up here and tell us all about what's happening. Davis: Oh, boy. Am I ever. Rountree: Me, too. Davis: We are -- can you hear me now? Can you hear me now? We are -- De Weerd: We can hear you. Davis: We are -- yeah. We are still alive and well out at the golf course. We have been turning a lot of dirt this year. I think doing some great improvements. De Weerd: You caught my attention. Davis: Yes. When you couldn't see out your back window. Bird: I'd debate whether that's an improvement. Davis: Right. Right. Did Will get those pictures ready to hand out for these people? Holman: Sir, I don't think so. Let me look and see what I have in my packet here. Oh, wait. I have copies in my packet. Rountree: Just pass them around. Holman: All right. I will pass them down. Davis: There is Will. Berg: Madam Mayor, Members of the Council, if you look on your computers -- which you don't have. De Weerd: It's a workshop. Meridian City Council Special Meeti*Norkshop April 8, 2008 Page 9 of 71 0 Davis: Okay. Anyway, what we -- what we have been doing this year -- I guess this is a little bragging I want to do here. In the Idaho Business Review, the golf review for the year, they -- they chose what they called the Divine Nine and this was nine Idaho signature holes, and how great it would be if they could say all be on one course, which that certainly isn't going to happen, but -- but we were fortunate enough to have one of our new holes that we built a couple of years ago be selected as one of the Divine Nine in Idaho and I mean we are in pretty deep company. Tamarack has one. Circling Raven in Worley up in northern Idaho has one. And Elkhorn in Sun Valley. So, we -- you know, we felt pretty -- pretty honored that these people would select our number one hole at Lakeview as one of the nine best new holes -- or one of the nine better holes in the state of Idaho. De Weerd: Congratulations. Davis: Thank you. Rountree: For a job well done. De Weerd: It eats all of my balls. Congratulations. Davis: Right. You know -- and the neat thing about it, my partner Eric called me and was congratulating me on this and I says, you know, the neat thing about it, by the end of the summer it won't be the best whole on the golf course. So, that's going to be in your backyard. We are -- number four we are -- we are expanding the lake on number four. We have put a bridge in. Built a brand new sand trap to the left of the green and we are going to build new tee boxes, both for the men and ladies on number four and that's our major project for this year. It's going to be a really, really gorgeous golf hole. It's going to be a little tough. I have been hearing lots of complaints from our players and -- but it's not going to be as tough as they think it is. It is going to be one gorgeous golf hole. And so we are all done with that, except we got a little -- you know, we got a little pile of dirt there that we are going to start moving to tee boxes as -- as the people that did the work for us get some time and we are going to build new tee boxes on four, five, six and maybe seven and eight. It kind of depends on how far the dirt goes. But we are -- we are going to build a lot of tee boxes on four. That's going to kind of be our signature hole. It's going to be a great little par three. De Weerd: Mr. Chairman? Rountree: Madam Mayor. De Weerd: I mean president. Dick, I had thought maybe you would use some of that to cover the irrigation road access to -- to take it away from that road appearance, so that people stop driving on it. You know, every once in awhile you see these headlights in my windows thinking, oh, my gosh, you know, I think it's our Police Department doing some obscure thing. I don't know if Jeff is here anymore, but -- Meridian City Council Special Meetworkshop April 8, 2008 Page 10 of 71 Davis: If we have -- that is in the plans to work with the -- work with the irrigation district and cover that and seed that. I don't know whether we are going to have enough dirt left over from this project to do that, but that is definitely something we want to do is make that grass all the way through there. We are actually planning on moving that three green here in a few years and bringing it -- making it more of a little dog leg there and have it flow right down into the lake that's there. It's kind of sitting out by itself now. De Weerd: I like that. Bring it further towards my house. Davis: Yeah. That's exactly where it will be. Now, those trees you planted are going to grow up, so probably can't see it. But that's kind of what we want to do and -- De Weerd: I had permission. Davis: Okay. De Weerd: By the management. Davis: Good. You did. But, anyway, that's what we are doing. Rountree: Before you go on that, Dick, not that I have any personal interest on the new tee boxes on four, but do you have a drawing of that, so -- last night was rather interesting. You had a -- a local neighbor out there practicing with his shag bag and his first ball went off the back of the house. The second ball I think went into a lake. And his third ball just about got 2,000 dollars worth of windows. Davis: Oh, my goodness. Rountree: It bounced off the bottoms of both of the sliding glass doors. So, anyway, I'd like to get a sense of what's going on, so maybe we can get an idea where to put some trees. Davis: Yeah. Yeah. The tee boxes -- we are going to build a lady's tee box at that tree -- that tree that's up in front of the tee boxes now on the right-hand side, we are going to build a lady's tee box there. It would kind of — it would probably be kind of between your house and Mrs. -- Rountree: Hepper's. Davis: -- Hepper's house. So, that that plays for the ladies around 130 yards, something like that. And, then, the men's, we were figuring on building it more to the right, so they shoot more this way to the -- to the green, more straight to the green than they do right now. And, then, we are also going to build -- We are thinking of building a tee box to the -- to the -- right at the back of the pond, the north end of the pond. Meridian City Council Special Meetoworkshop April 8, 2008 Page 11 of 71 Rountree: That one that's there? Davis: Yeah. Actually, bring it right to the pond and let it flow into the pond. That's kind of what we are -- we are thinking we will do and that would be a really gorgeous tee box. And that would probably be the one we play most of the time, because it's a lot of water to carry over and it's going to really be a pretty hole. Rountree: Yeah. I can imagine you're getting a lot of complaints. You get about one in -- about one in five that don't go down and you retrieve right now. Davis: Right now. So, we will have to have a drop area, but -- but, anyway, that's what we are doing on four. We are -- we are -- and, then, the tee boxes on these other holes we are working on. We -- we've added a little bit to the inside of the clubhouse. If you haven't been there lately, we -- we put -- actually, it's a movable wall in there to make it more of a private dining type area or for civic club meetings, you know, the Kiwanis Club has asked and Rotary and some of those people about coming out there and meeting and until we put this wall in, why we never really had a place that they could get away. And so now we have this wall and I'm pretty proud of the wall. I designed it myself and we can take it down and put it up in about 15 minutes. It's really a -- really a cool wall. And it looks nice, too. So, anyway we got a room there for, you know, civic meetings if they need it or whatever and -- and it's little more private. It cuts the golfers off from the -- kind of the dining area there. Then the guys have -- the guys we -- we bought a couple of bunks of railroad ties and we had a bunch of tee boxes that -- that, you know, over the years the golf carts kept pulling closer and closer to the green and closer to the green and all it was was dirt and looked ugly and so we -- we made some curbing with railroad ties and we are planting grass on the sides of these tee boxes to -- we are doing that on 11 and 12 -- or around 12 and 13 and we are going to do it on 17 to get -- just get some more grass growing and cover up the dirt that's showing through. Another thing we did with some of this dirt that we dug out of the pond -- the area between the eight green and the nine tee box was just horrid. It was just terrible dirt. And so we laid down about six inches of this good soil that we dug out of the ponds and we are planting that to grass, so that area will be grass instead of weeds and hard pan and -- and I think that will -- that will look a lot nicer. A lot of this -- we had problems last year with nine -- the pond on nine and eight leaking and we pumped water into that until we were blue in the face and never could get water to hold in there and so I had a soils guy out this year and he says there is some Bentonite in there, but as big as that pond is it's really going to be tough to hold water, so -- so, we took and we pushed the top four or five inches of soil from the east end of the pond that was kind of along nine and, actually, didn't come into place on the golf course to the west end and, then, we packed that all down and we made that pond smaller and we will know here in a week or two if it's going to hold water, because the water will be coming in probably Thursday night. It will finally get in the ditch today. So, we got to get the -- we got to get Keith's grandkids and all the other kids to pick the balls out of there, so -- anyway. They are planning on doing that Thursday night. De Weerd: He's old enough to work there now? Meridian City Council Special MeefinoNorkshop • April 8, 2008 Page 12 of 71 Davis: What? De Weerd: He's old enough to work there now? Davis: Yeah. About. Bird: Yeah, they -- Davis: So, let's see, what else? De Weerd: Did he get a new ID, Keith? Bird: Yeah. I did. Davis: Oh. Another thing, we are redoing -- we are redoing some of the irrigation system. We went and bought five new controllers -- big controllers. Four of -- or, let's see, what is it? Four of them -- what did Rich tell me? Oh. We bought six of them. Four of them will run 16 different stations and two of them will run 24 different stations. So, we can -- we can manage the water a little better and -- so, we got those and the guys haven't put those in yet, but we have got some new areas that we got to water, you know, where we put the dirt in on nine, we have got to water that, and so -- anyway -- and, really, this pond on four, it was -- what we did -- there was an area there that had no irrigation and so we made that a pond and -- Bird: There is some water in there. Rountree: It looks great. Davis: Yeah. So, anyway, that's where we are. If you got any questions -- we got a great website. Take a look at our web. It's golflakeviewgc.com and we had a guy develop this website this winter and I think it turned out gorgeous, so -- Zaremba: Mr. President? Rountree: David. Zaremba: Of course, this is just a personal observation, but the successes in the number of customers that you have and it looks to me like it's a lot busier than it was a few years ago -- are your numbers up? Davis: Oh. Thank you, Dave. Yeah. We -- we never did get a firm figure on what the rounds were. I tried to -- I tried to get that, but -- but from talking to the people I'm guessing it was somewhere between 13 and 15 thousand rounds that -- before we took over and last year we did over 33,000. Meridian City Council Special MeetinnoNorkshop April 8, 2008 Page 13 of 71 De Weerd: We can tell. Davis: Oh, yeah. Zaremba: The success of what you're doing. • Davis: Thank you. Yeah. Yeah. Heck, we might even make some money this year. I don't know. And I just bought ten new golf carts. That's another -- with the increased play we just ran out of golf carts and I ordered ten more golf carts, so that will give us 55. And Stan's was kind enough to lease me ten until the new ones get here, because we ran out of golf carts twice already this year and I just hate that when people are -- Bird: There is one over there that you can always use if you -- if it's not being used. You know that. Davis: Okay. Bird: Mr. President? Rountree: Mr. Bird. Bird: Dick, I just publicly want to tell you that I appreciate what you do for the kids. Not only my grandkids, but every kid in the valley. You're nothing but helping. Have fundraisers for them and being in -- being around that golf course since the day it was built, I have to tell you it's in the finest shape I have ever seen it and I appreciate what you have done with the city property. Davis: Thank you, Keith. Thank you. I really appreciate -- Bird: And, by the way, your restaurant is absolutely fantastic. Davis: Thank you. We try to. Rountree: They are leaving nothing for me say. I will second all of the good comments. Thank you. De Weerd: I third. Rountree: And I'll also add that he is a great arborist. Bird: Well, I don't know about him, but his help. Davis: Yeah. My help. It's not me. Bird: He can run the equipment, but shovels aren't too get in his hands. Meridian City Council Special Meeb*orkshop April 8, 2008 Page 14 of 71 Rountree: He hires it done. Davis: Well, anyway, thank you very much and, you know, we appreciate the work that -- or the opportunity to team up with people and the opportunity you have given us, because it's been a ball for me and I love every minute of it. Thank you. (C) Summary & Update of the SAUSA with the Treasure Valley Partnership — Charles Nafziger. Rountree: Thank you. Next item on the agenda is a summary and update of the SAUSA with the Treasure Valley Partnership and that's Christian Nafziger. Nafziger: My name is Christian Nafziger. I have been the special assistant United States Attorney since February of last year. First of all, I'd like to thank Mayor de Weerd for her participation in the Treasure Valley partnership, who has been instrumental in doing this and I have tried to make a point to go to each city council and just give a brief update, since we have just eclipsed our first year, to let you know what we are doing and what we hope to accomplish in the future. I sent some materials over. I don't know if -- and so I won't go through that, but I did that just to kind of give you an idea of the type of cases that we are doing. Generally, the thought process is that the federal court is an ideal place to send a certain type of criminal defendant, gang members, and particularly with firearm laws, because federal sentencing guidelines are much stricter than they are in state court. It's not perfect for every case. A violent crime, obviously, doesn't have jurisdiction in federal court here in the Treasure Valley and so, you know, there are no aggravated assaults. There are no drive-by shootings. All that is left to the states. But we go about it by taking cases that involve firearms and narcotics and immigration and our goal is to send offenders to prison outside the state of Idaho. Obviously, there is not a federal prison in Idaho and so everyone who is sent to prison does their time away. And the majority -- I was a prosecutor for Ada County for five years before this and it's -- there is some really great things about federal court. I never thought I could send someone to prison for several years for possessing a bullet and, you know, without knowing anything more, it sounds -- oh, my gosh, who would go to prison for a bullet, but someone who has been involved in a life of violence -- very violent crime, you know, there is no -- with the sentencing guidelines, there is no fear of probation again or a third or fourth chance. And so I think it's been effective. Actually, I got out of grand jury today, so there is these five additional people that were indicted today dealing with firearms to gang members, trafficking firearms, trafficking Methamphetamine, trafficking cocaine and so the people listed here, as you can see, most of the sentences, you know, are the round 30 to 40 months. I have some cases coming up where people are facing mandatory fixed life and so we had some bigger cases. There is the two major cases that have happened since I came on, as far as a case in particular where - and there has been others where large amounts of Amphetamine and firearm trafficking and money laundering has been going on. So, I don't know if there are any questions that you might have about the program, but I do think it's -- it's been effective. I appreciate the ability to work with law enforcement for local, state, and federal. I think that Idaho's doing -- particularly the Treasure Valley is Meridian City Council Special Meeboworkshop April 8, 2008 Page 15 of 71 doing a great job in partnering up. The metro task force has a Meridian detective involved -- Detective Harper. I have worked on some cases with him and it's nice to see when law enforcement kind of gets on the same page and, hopefully, I am someone that they can all come to when it's gang related and we can see if we can't solve any problem and hopefully solve larger problems, so -- Bird: Mr. President? Rountree: Mr. Bird. Bird: And, Mayor, I want to thank you for getting that information to us. I can't say how much I appreciate the work you have done in this one year, being a grandfather with kids and stuff, to see those people get taken off the streets and your success rate of convictions and stuff was -- was fantastic and I just appreciate the work and I'm glad we are able to participate and will continue to participate I hope. Thank you very much. Nafziger: And if there is ever any issues that you have, hopefully, Meridian doesn't have any immediate problems, but if they are, you know, I hope someone would just give me a call. You know, there is -- there is sometimes when there is problems that -- I don't know if all local law enforcement knows exactly who to go to, but if there -- if there comes to be a problem I -- you know, let me know and we will see what we can do to address it. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I echo, I think, every mayor and county commissioner in the Treasure Valley partnership and the partnering agencies, that this program you have really been able to give it a profile to show that, indeed, if we work together we can make an incredible difference. So, we appreciate the critical roll that you play in that and it -- it really has set a precedence to what we can do in other regards as well. But we'd like to think that our community is immune to what we think goes on around us, but it goes through us and it does reside here as well, it just hasn't been as prominent. So, the roll you play in making sure that they have prosecution and they leave the state has been real important to getting these guys out of the system. Nafziger: I can let you know it's been sort of a sobering experience. I have lived in Boise for six years and have been a prosecutor, so I consider myself relatively clued in on the criminal element, and it's a bigger problem than I had previously thought. I grew up in St. Louis and, obviously, St. Louis I think was just voted the number one most dangerous city in the union. And so it's, obviously, not to that level, but -- but the problem is there and I hope that it's at a stage where we could actually do something. It's not so big that, you know, we can't get our hands around it. So, thank you for your support. Meridian City Council Special Meefif torkshop April 8, 2008 Page 16 of 71 LJ Rountree: Question or comment. I appreciate the work you're doing and really pleased that we can participate and, hopefully, help in your endeavors. But to your last point, have you established some sort of metric to say, yes, in fact, we can quantify that we are making a difference or is there just an unlimited amount of these kinds of illegal activities going on in our communities and they are coming in as fast as you're removing them or is there any way to know? Nafziger: You know, I would say the best measure that I have been able to tell on -- if it's making an impact is with the local street crime units with the local police departments. We have four primary gangs in the Treasure Valley that sort of -- we have got a lot of smaller gangs, too, that, you know, do different stuff and -- but the four major gangs that we, one has been for the most part decimated. Just about every person of importance in that gang is now incarcerated in either federal or state prison. As soon as you put down one side, another side springs up, but I think that there has been -- I think the local law enforcement in Caldwell and Nampa and Boise would say that there is a difference between now and two years ago. Usually the summer is our -- is where we stay the busiest and so we are approaching that, so we are approaching that, so it will be interesting to see if this summer now does not have the number of drive-by shootings and the number of things that you actually read about in the paper on a regular basis. Speaking with them, I think that the gig is kind of -- it's not up just here, but it's kind of on the street level, too. People -- people notice when FBI and ATF agents start showing up at a local police department. And I think word is out that it's -- you know, at least on the firearms, I hope that public service announcement, you know, hard time -- or gun crime equals hard time, is reaching the people and I honestly believe it has. You know, it's not going to stop completely, but I think it can be contained, so -- Rountree: Thank you. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, too, you know, it's made an incredible difference from what others have reported back, that a lot of these leaders that are being prosecuted are leaving the state, because in the past it's been they have been incarcerated, but they have been in the state system and they just run their operations from -- from there. By taking them out of the area through the federal prosecutor, we have been able to curtail some of that ability to run their operations from their jail cell. Bird: Mr. President? Rountree: Mr. Bird. Bird: You know, I just -- I can't say enough about what you have done and some of the other guys that are involved. Tammy -- Tammy and I had an opportunity to ride back with a -- and talk quite lengthy with one of the guys that are working on the gang -- ex- Meridian City Council Special Meetin%orkshop April 8, 2008 Page 17 of 71 �J gang member that's working and I think we have seen a decline in not only by taking them out of state, it would seem to me that it's better, because if they are in our state prison and not only keep running their stuff, but they get local people that's in there with them involved in these gangs, so when they get out we have very larger membership. I could be a hundred percent wrong, but -- Nafziger: I have seen that on -- at this location. Bird: Yeah. And, you know, I just -- the work you do is fabulous. Just keep it up and I -- like I said earlier, I'm glad we are able to participate and hope we continue to participate. Nafziger: Hopefully I can come back next year and have this summer up and -- well, hopefully, I'd like to come back and say I'm out of work, but -- Bird: We would be happy for you. De Weerd: We'd love that. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Is there any way to get more publicity for your success rate? I -- if there is a way to have prevention and scare people off, I would think that would help. Nafziger: I try to do a press release for every sentencing that I have. It's not always the case. The majority of these members are gang members. There are people that are just violent felons and so I try to publicize the gang related cases more. That is, you know, I think an important deterrent and on the bigger cases we will hold press conferences and those will, hopefully, be coming up here shortly. So, I'm aware of that and I'll try to -- try to get as much press as we can out there to let people know that we are trying and succeeding. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess maybe at some point you can get the Treasure Valley partnership and the chiefs and the sheriffs to stand behind you when you do that and just probably recount the difference that has been made over this year versus previous years and the numbers -- Nafziger: We did have a press conference where everyone did stand, although I think that occurred right about the same time that the Statesman started doing their story that's now got them for a Pulitzer. So, we sort of took a little bit of a back seat. Meridian City Council Special Meetint/orkshop April 8, 2008 Page 18 of 71 Rountree: Soto speak. • Nafziger: Yes. And so, hopefully, next time we do something like that we -- I don't think I'll have another problem like that again. Rountree: Any other comments? We won't cant' this any further. Bird: No. Zaremba: Thank you. (d) Discussion of Heritage Ball Fields — Parks Department — Steve Siddoway. Rountree: Thank you very much. Appreciate your time. Next item on the agenda is the next round on the Heritage ball fields. Steve. Madam Mayor. Okay. De Weerd: Mr. Rountree, Dr. Clark couldn't be here with us today and I would like to postpone this until next week when she can be here. Rountree: We will do her then. De Weerd: Okay. Rountree: Jaycee, if you can take -- we will take a look at that on Friday -- Zaremba: Do we need a motion or can we just -- Rountree: No. I think we can just reschedule it. (e) Floodplain Ordinance Discussion — Public Works — Kyle Radek. Rountree: Public Works ordinance discussion. Kyle. Holman: President Rountree, Kyle had quite a stack -- Rountree: I think we all got it. Holman: You did all get copies of that? Because I have more down here if someone doesn't have it. Rountree: If somebody needs it. Bird: I didn't get one. Meridian City Council Special MeetinWorkshop April 8, 2008 Page 19 of 71 CJ Rountree: Okay. Well, you're going to get yours right now. Have you pretty much got this in your presentation anyway? Radek: Mr. President, yes, sir. I'm pretty much prepared to walk you guys through the major changes that we have. Rountree: Okay. Radek: Madam Mayor, Mr. President, Council Members, this is kind of a long awaited thing, so I'm going to -- I'm going to take my time and give you a complete presentation. Since major flooding -- minor flooding occurred on the Boise River in the spring of 2006, several local governments in the Treasure Valley have taken a closer look at their floodplain development regulations. We have been involved in those efforts and believe that we have developed a code that exceeds federal requirements, works with other local governments and allows us flexibility to best manage development in our flood prone areas. My objectives for this evening are to present the key concepts of the new code to you for discussion and to get Council's recommendation to put the code on the regular city agenda -- City Council agenda for reading and approval, subject to legal review. First, I'd like to briefly review Meridian's physical floodplain picture and general floodplain concepts and, then, I'll present the main changes in the proposed code for discussion. This slide just gives you an idea of what we are dealing with. People usually just think of the Boise River as a source for flooding, but Meridian has several creeks and as you can see there is significant areas of blue on the map. The four creeks in Meridian's area of impact have over 24 linear miles of floodplain. The creeks drain about 80 square miles of land. The area of floodplain in Meridian's area of impact is 850 acres. I should say over 850 acres. And Meridian has over 600 structures in the hundred year floodplain. Those facts, combined with the perception that we can't have floods, because we live in a desert, makes Meridian almost an ideal place to ignore flood risks for a long time and, then, suffer significant flood damage. As I pointed in the article that I wrote for the city newsletter, we will have a flood event, it's just a matter of when. We have three different types of flood areas, determined, essentially, by the amount of effort expended on studying them. You can see examples of the three here. The A zone is an area defined by available contour data. No cross-section surveys we conducted and no base flood elevations were determined in A zone areas. The AE zones are areas where cross-sections were surveyed and hydraulic analyses were conducted to determine the base flood elevations and the AE zones with the floodway are areas where surveying was done, base flood elevations were determined, and a floodway was delineated. I showed this slide to you in the previous workshop. It illustrates how we arrived at the floodway and I'm also pretty proud of it, so I'm going to show it to you again for review. We can see here that this is the -- this is the hundred year flood and that's how we define what the base flood elevation is and that's how we define the hundred year floodplain, which is also referred to as the special flood hazard area. As development encroaches on the special flood hazard area, it squeezes the water out -- and this is how modeling -wise, FEMA arrives at the floodway concept. The floodway is the area that has to be reserved in order to transmit the base flood without Meridian City Council Special Meetinoorkshop April 8, 2008 Page 20 of 71 E causing more than a one foot rise. So, the assumption is that after fill has taken place where fill is allowed, and development has taken place, then, the base flood will rise up to the base flood plus one foot. We need to remember that for later in this presentation for when the floodway is the only conveyance left. The concepts in the proposed code have been presented to several interested parties. None of these groups expressed major concern about the proposed changes and feedback from the Idaho Department of Water Resources, FEMA, and the Treasure Valley partnership was extremely positive. I apologize in advance. This is the most boring slide of the presentation. But, please, bear with me. This matrix shows the substantive changes from our existing code to the proposed code. I will briefly summarize each point and, then, I have some slides after this one that illustrate the practical issues associated with each point. First, for residential building floor elevations, our proposed code takes the finish floor to two feet above the base flood elevation. That is consistent with the recommendations of the Treasure Valley partnership and with what neighboring communities are doing. As you will see on the next slide that I show you, it also makes more sense. Next, we are proposing to hold nonresidential buildings to the same elevation standards. Our current standards for elevating non-residential is the base flood elevation and we allow flood proofing. Building to these standards can make insurance extremely costly. It's also important to minimize nonresidential flood damage, because these are the buildings that provide the goods and services needed by residents, especially during and after a flood event. We currently have no rules for Lomar F areas. That is areas removed from the floodplain by Lomars because of fill. The problem is the development might occur in these areas that is not up to the standards of the special flood hazard area. Our new code will solve this problem by leaving the areas in what's called the overlay district and, therefore, those areas will be subject to the same rules they were before they were removed from the floodplain and I will explain that a little more. The next two points are related. In areas where there is no floodway delineated, we will require the applicant to hire a qualified hydraulics engineer to delineate the floodway. In areas where no base flood elevations are determined, we will -- we will require that the applicant hire a hydraulics engineer to determine base flood elevations. In this manner we will refine the information on our floodplains as they develop. And, finally, our new code revision will apply the no rise standard to water course alterations, such as bridges, culverts, and irrigation structures. The current code requires maintenance of carrying capacity. It's vague and, therefore, hard to enforce. Applying the no rise standard will ensure that we avoid undersized culverts and bridges that back up flood waters. This is a typical crawl space type foundation with the finish floor elevated to one foot above the base flood elevation. Originally, below grade crawl spaces like this were not allowed by FEMA. They are currently an exception, but they also must meet other requirements to be acceptable. One requirement is that HVAC equipment, including vents, is installed above the base flood elevation. As you can see, with the floor joists you can't get the vents above the base flood elevation, unless you raise the finish floor another foot. Also, a crawl space must have flood vents. Typical foundation vents are not sufficient and the area of flood vents must equal one square inch for every one square foot of enclosed space. The HVAC and venting issues are problematic with below grade crawl spaces. I'm pretty sure that most builders don't understand those requirements. Also, remember, that after development, only the floodway is left to convey the base flood Meridian City Council Special April 8, 2008 Page 21 of 71 and the elevation has risen two feet above the base floc base flood elevation. Whel you're thinking, well, if the Ic base flood elevation, then, t feet above, which is fine. Ar to kind of stick out like son house as well and we'd p encouraging in the floodplai right now. Before I go to the Bird: Mr. President? Rountree: Mr. Bird. Bird: Kyle, that looks very much anymore, since our v under houses was because to put out a drawing like th,- ground underneath the hou: 41 p a foot. Our solution is to specify that the finish floor is I elevation and that the lowest floor is one foot above the you look at that diagram and you start adding it up and vest floor of crawl space is a foot -- already a foot above e finish floor is probably going to be somewhere like four it may -- a developer may say, well, my houses are going thumbs. Well, you're welcome to build a slab on grade >bably -- that's something that we probably should be and, actually, that's occurring in -- in one development -xt slide, are there any questions on this? ice and stuff, but in Meridian -- and I don't know if it's so ter table has went down, but most of the moisture we got was from ground water. Aquifer. I don't -- if you're going you should show some kind of a barrier laid down on the to keep the moisture from coming up. Radek: Madam Mayor, Mr. President, Councilmember Bird, that's a good point. I probably could have showed something there. Bird: And we are -- excuse me. Follow up. Rountree: Go ahead. Bird: Your flood vents, how are -- boy, tell me how they are going to work. You're going to have -- you're going to have your flood already and they are just going to come through -- because they are not going to come across. They are going to fill up first and, then, go. Radek: Yes, sir. The crawl space. Bird: But it's only going to -- the bottom of your footings pump it out. Radek: Correct. Bird: It's not going to run out. of the flood vent is to allow flood waters in and out of the it's only going to get out so high. From there down to going to fall out. You're going to have to go in and Meridian City Council Special MeetinjR rkshop • April 8, 2008 Page 22 of 71 Radek: Correct. The idea of the flood vents is to avoid damage due to hydrostatic loads on those stem walls and -- so, again, to let the water in and where it can't let the water out, you will have topump out a crawl space that's built like this, no doubt. Zaremba: Mr. President? Rountree: Mr. Zaremba: Zaremba: But what you're aying is that if that vent isn't there, the water pressure on the side of the building might move the building. Radek: Correct, sir. Zaremba: And the vent a Radek: It will cause more crawl space foundations tl floodplain probably do not I the home changes ownershl know it's in a floodplain, the perspective buyers will be I seller probably will lose their Bird: It's going to be very it to -- Image. And I can tell you with fair certainty that -- that have been built in this city that are in the -- in the fe those vents. And what will generally happen is when and the insurance agent comes to inspect, because they will see that that was not built correctly and the -- the king at a fairly high insurance rate and the prospective Isle because of it. isn't it, to put that in after thought. Radek: To try to retrofit that. Which is why we are saying we want to go away from the -- the flood vent requirements and HVAC requirements completely. We are going to put that -- that lowest floor above the base flood elevation, so we don't have these issues. Anything further on that slide? Rountree: I think there is a bi of confusion yet, Kyle. And give Mr. Bird here a minute to think about, but -- Bird: No. No. Go ahead. Rountree: You're okay? All right. Bird: I'm okay. I got -- I want Radek: In a slab on grade, area. Bird: With slab on grade, if Radek: And if you elevate don't think that will happen. -- I want to see where he's going to put HVAC. would typically not put it in -- you put it on the -- the attic got a flood, it's going to float away anyway. finished floor to two feet above base level elevation, I Meridian City Council Special April 8, 2008 Page 23 of 71 Bird: Well, then, you don't Rountree: What you do is Radek: Essentially, fill in, sorry. Bird: That's Creason Lateral. 40 slab on grade. increase the grade. Fill it in. that the structure's out of the floodplain. Here is a -- I'm Radek: Before we discuss the rules for Lomar F areas, I need to show you the overlay district concept. This slide shows the floodway in red and the rest of the floodplain area in blue. The light blue is the 500 year floodplain, which is not regulated. Our new code will establish an overlay district based on the FEMA floodplain and floodway. To account for inaccuracies of rr apping and surveying, the floodplain and floodway will be buffered horizontally by five E nd ten feet respectively. So, what the overlay district will look like -- oops. Based on that floodplain to floodway is -- it will expand the floodway by five feet and expand the floodplain by ten feet. And this next slide illustrates where a map floodplain in an A zone clearly does not properly overlay against the ortho photo. To amend the FEMA map, we would need to request a map revision from FEMA, which would take considerable time and some money as well. With the new code, we simply amend the overlay district through City Council and we are done. If the map were ever changed by FEMA, the overla district can grow to account for that. I showed this slide also in my previous presentation. It shows what can happen when a property is removed from the special flood hazard area and, then, a structure is built without playing by the rules. So, in t iis example we have development on one side, fills and gets themselves out of the fl odplain and develops and puts in structures. They don't have to submit for a floodplain development permit, because they are no longer in the flood plain. And they may or may not build to the based flood elevation, plus one foot. They may put a basement in there. And along comes development on the other side and the base flood elevation akes it so this development is substandard. This is not un -- this is not unlike what's occurred in some areas of the Treasure Valley in the past decade. The lots you see in yellow here are part of the Crossfield Subdivision. They have been removed from the special flood hazard by Lomar F, the subdivision had fill placed in it. And now lots ar no longer in the floodplain. Our current code does not give us any control of how those structures on those lots are built relative to flooding. The overlay district will solve t is problem. The overlay district can grow, but it will not shrink. So, areas removed from the floodplain by a Lomar will still be subject to standards in our code, becaus they will still be part of the Meridian Floodplain Overlay District. De Weerd: Mr. Chairman? Rountree: Madam Mayor. Meridian City Council Special April 8, 2008 Page 24 of 71 0 De Weerd: So, Kyle, even tough they put in fill and kind of changed the area where flood waters would go, I don't understand -- Radek: Madam Mayor, this picture may be a little misleading, even though the blue area is drawn over those lots, because *the FEMA map has not changed yet, but they have issued a letter of revision, a letter of map revision saying the developer has submitted documents showing that the -- that those areas have been raised up and are now above the base flood el vation and are excluded from the floodplain. And so, in fact, those areas are -- those houses that are -- you can see being constructed there, are approximately two to three feet -- I'd say three or four feet above the base flood elevation. De Weerd: Because of fill. Radek: Because of fill. Yes, De Weerd: Not because of h w they are built and water can run under them. Radek: Correct. De Weerd: So, doesn't that impact another area downstream? Radek: Yes, ma'am. That's an astute point. The -- anytime -- as in that diagram, anytime you squeeze those waters, the water is no longer going to be here, it's going to be somewhere else or it's goi ig to be at a higher elevation and this is -- the Five Mile Creek floodplain where a floo way has been mapped and, therefore, the rise due to the ultimate development of that rea has been accounted for in FEMA's model. So, here again, we have -- we develop to base flood elevation plus one foot and our new code recommends base flood elevation plus two feet, so that, basically, everything is base flood elevation plus one foot above and you don't have any problem after the ultimate development happens. Incidentally, these -- these lot -- I don't have any control over these lots, because they have been removed from the floodplain, but I do know that the structures built on these lots are, for lack of better terms, just fine, because this developer actually came in before the Lomar had been approved by FEMA, so I, therefore, made them, even though I knew those lots were going to be Lomar'd out, I made them do a floodplain development print. I know what the elevations of those buildings are. So, just in case you're worried about these particular lots, there is not a problem. Bird: I'm not worried at all. Rountree: So -- Zaremba: Mr. President? Go ihead. Meridian City Council Special Meet "I rkshop April 8, 2008 Page 25 of 71 Rountree: Kyle, when they submitted that to the corps, there was no adjustment to the floodplain to the south. I mean you don't bring those homes to the south in jeopardy with an increase in -- poten ial increase in the flood waters because of the restriction created by this fill? Radek: The only agency they had to submit a permit to for this -- for this -- in this arena, the flood arena, is ours -- is the City of Meridian. The Corps of Engineers would not have been involved in this. here is no work in the -- below the high water mark. Five Mile Creek is fairly far away from these houses, you know, hundreds of feet and, like I said, the way the rise is ac ounted for is with the floodway concept. Five Mile Creek has a floodway, therefore, anybody building a structure in the Five Mile Creek floodplain knows that when the ultimate development occurs in the floodplain, the base elevation will rise up a foot. Does that make sense to everybody? Rountree: Okay. Okay. Ye0h. David. Zaremba: This is kind of a ollow up to the Mayor's question, but -- and it's based on having lived on the Mississippi River for many years and watching the Army Corps of Engineers just channelize it with levies and stuff, but anytime you have an area of a river that normally floods out and slows down and you channelize it by filling on the sides, the water now goes hrough there not only deeper, but faster and the effects downstream are much grea er than they would have been otherwise and I guess my question is when somebody does a project like this where we have said, okay, if you're going to fill, then, you have to go to a certain height and stuff, what do we do about mitigating anything that's goig to happen downstream, because we have changed the flow of the water. Or they ha a changed the flow of the water. Radek: Good question. Anc FEMA really focuses on the base flood elevation and you are correct that when you squeeze the water and you increase the height of the water, you're going to increase the elocity of the water and -- Zaremba: That does more d0image downstream. Radek: It does -- yeah, it c oes -- water would -- higher velocity does more damage where ever it is and that is r of -- I guess that's not the focus of the FEMA regulations and maybe that -- I mean mE ybe that's something we should be considering, but I think -- I think focusing on the base flood elevation is -- well, I guess it's worked so far and they go hand in hand. So, I'ml not sure it's something we need to -- we need to address. Zaremba: Okay. Radek: It's -- your statement rise maximum. A lot of plac floodplain into a floodway, yol amount of increase in rise ani a little more increase, some it are definitely true. Like I say, it is limited by the one foot es the -- a lot of places where they have squeezed the i don't get a flood. A lot of places it's a half a foot. So, the I increase in velocity is different. Some places you will get laces you'll get a little less. You run into a culvert where it Meridian City Council Special April 8, 2008 Page 26 of 71 E backs up, it stops it and, the , shoots through that culvert again. So, it's not a -- I guess it's not an cumulative effect that velocities will always continue to increase, so -- Zaremba: Okay. Thank you Radek: The last point I want alterations are by far the bl culvert, step structure, bridge and to back up flood waters. biggest opportunity to save standard, which will keep OL previous presentation to the � some undersize culverts put to make sure that we can cor of Ten Mile Creek, are very sl are going to have floods that out of here and the way to dl can pass flows and pass de problem and also look nice, 1 discussion if you have more I regular agenda for reading an and research more stuff or ma Bird: Mr. President? Rountree: Mr. Bird. Bird: Kyle, first, I want to tell have really researched and I go through drain ditches -- w1 river or anything like that with break and you could have a runoff; right? Radek: That's kind of their Bird: Yeah. But I mean irrigation, it takes irrigation �ed to touch on is water course alterations. Water course ggest contributor to potential flooding. Every crossing, or other alteration is an opportunity to accumulate debris Since these are our biggest problems, they are also our ourselves from more problems by asserting a no rise Ir creeks open and able to convey flood waters. In my Douncil I showed you a few locations where we have had n and I think that's the absolute easiest thing for us to do Ivey flood waters. The creeks we have, with the exception sort drainages and we are going to have short floods. We last hours long. And we need to be able to get that water it is to make development put in adequate culverts that bris and not get clogged up and not be a maintenance :oo. And that is all I had. I'd like to open it up for more questions. Again, I'm seeking approval to put this on the d approval or -- or if Council has other direction to go back Ike some changes. you what a great program you have put together and you ;ertainly appreciate it. But we basically -- our floodplains at we call drain ditches, am I not right? We don't have a n the Meridian -- we got Ridenbaugh Canal and it could unch of water, but -- and I really -- drain ditches collect ndary function. of the water is transported down a drain ditch to feed Radek: That's correct. There are some places in Five Mile Creek that actually take out. Bird: That what? Radek: They are actually -- Meridian City Council Special April 8, 2008 Page 27 of 71 Bird: Yeah. In Five Mile Cr a couple of -- you know, the is a couple of places. So, know, five years ago we flc now and sprinkler and stuff runoff don't -- I hope the se% with all the oil and stuff in it, Radek: You don't believe it Is k they do -- they do when it's got enough water. There is is some that it doesn't. They have to pump -- in fact, there i wondering of the floodplain changes as we quit -- you irrigated a lot more acreage than we flood irrigate right and you have got so much more asphalt down that that r -- or the runoff drains aren't going into the drain ditches, t -- so I -- I have -- I have a problem -- what you're saying. Bird: I don't believe it. I believe -- no. No. Kyle, I believe what you're telling me and stuff. I don't believe we are in imminent danger and I would -- I would be the first to go -- which I will, check with a bunch of insurance people and see if they apply this to the City of Meridian area. Radek: I would guarantee Bird: Okay. Radek: And I think to ansv flood is -- the assumption of event with empty canals. Sc irrigation water in it. So, I c return flow in there is going t at the flood insurance study and there are -- there are insurance study for the rest c and we have yet to find anyl wrong, we shouldn't have thi; going on at canal crossings, study is a fairly decent study. Bird: Well, I appreciate the rf problem changing the deal. I believe the biggest thing you make every house put rebar rarely in residential. De Weerd: I have it in mine. Bird: I know you do. Rountree: Kyle, I just want to done some excellent work. locals and we have had inpu Councilman Bird just said, we that they do, because I get calls from them. ar your question about the flows and irrigation, the base :he base flood is a spring snow melt -- rain on snow melt , the model flow for what becomes the base flood has no m't believe that the fact that we are -- maybe have less i have any effect at all. And we have taken a critical look nodels and said -- we actually hired a consultant to look several studies on Five Mile Creek, but only one flood F our creeks that was done by Toothman-Orton for FEMA ling that's a glaring error saying, well, you calculated this much runoff. We do have some kind of interesting things but for the most part it appears that the flood insurance isearch and the stuff you have done, Kyle, and I have no 'm not sure that vents are going to solve the problem. I -ould do is if you're worrying about pushing it, is make -- in their footings and foundation and that happens very ay job well done. You have put a lot of effort in this and :ard you say a couple places that we have worked with from Treasure Valley partnership and in spite of what ave the potential of actually having a portion of a rather Meridian City Council Special Meetiffil rkshop • April 8, 2008 Page 28 of 71 large river in our impact area on the Boise floodplain. One of the issues that came up with that discussion with the city of Eagle was they were concerned about floodplain and floodplain impacts and wanted to make sure that anything we would do in the ordinance area with respect to floodplains was consistent, if not mirror what they have and my question is what you propose, does it do that? Radek: Yes, sir. The an swer is yes. The two foot -- the two food standard is something we share with thE m. They have an additional -- they share with Ada County an additional item in there f r a setback from the -- a greenbelt setback, which really more -- I guess -- it's not clear to me whether it belongs in the floodplain ordinance or the -- the planning code -- yeah. I mean the -- the idea of it really isn't a floodplain setback, so -- so we don't hve any problem at all with being consistent with what they are going out there. Rountree: Okay. Thank your Mr. Zaremba. Zaremba: Kind of a side issue, but I have been attending the meetings of the Ada County open space and pars committee. One of their recommendations to the Ada County commissioners is going to be that the commissioners formulate and suggest that the cities formulate a consistent Boise River floodplain plan that all integrates with each other and I think they are -- the committee is going to suggest that Ada County commissioners take the lead on that or at least that the county take the lead, because they have more of it than any individual city does. But you may want to stay in touch with the county at the parks department -- county parks is probably taking the lead on it, but they are going to sugge t that we have coordinated floodplain management that's along the Boise corridor -- Bose River corridor. Radek: Absolutely. I apprel River, but, actually, we -- yon was filling in Five Mile Creek inspector out there and that w administrator for the county are fairly well tied in right nov remain that way. Zaremba: Thank you. Rountree: Direction? Bird: Mr. President? Rountree: Mr. Bird. Bird: I would say bring her Rountree: I agree. :late your comment. It's not only -- only along the Boise know, we had a case where we had a call in, somebody in the floodplain and a resident called in and we sent an as actually county property, so we called up the floodplain nd said, hey, you got some stuff going on here. So, we so I appreciate your comments and we will endeavor to , Kyle. Meridian City Council Special April 8, 2008 Page 29 of 71 L.J Bird: And make sure we are in mirroring everybody else's -- Boise's, Eagle's — everybody and anybody that s along the Boise River. Rountree: Based on the forward. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I am very grateft in the Treasure Valley partn( above to really evaluate cum as well. So, the areas that v have accomplished that, but nodding that I see here, that's enough for me to move for the involvement of our staff. They have been involved rships joint efforts and have taken a step I think over and ilative effects and be conscientious to making it Meridian's e need to mirror those along the Boise River, I believe we re have looked at our own special circumstances as well. Rountree: As we bring this f rward I think probably your next challenge with this issue is to make it consumer digestible. It's -- it's going to be a tough one for some people in these specific areas to deal with and as straight forward as you can make the explanations and I -- your gr phics are great. To make it understandable why we are doing this and why we are requiring this in the future in these areas, that's the marketing piece. Zaremba: Mr. President? In luded in that, if you could maybe invent or come up with some statistics of what the difference in their insurance cost is going to be. Radek: Absolutely. We have -- we have put out part one of floodplain 101 in the city -- city newsletter just a month or two ago and part two and part three will talk about exactly those things. How we are moving to higher standards. We are going to get breaks on flood insurance. All that good stuff. Rountree: Excellent. Radek: Thank you. Bird: Great job. Kyle. Follow UO Discussion on 2006 International Fire Code — Fire Department — Joe Silva. Rountree: Any further? Olay. Next item on the agenda. Mr. Silva, fire code discussion. Silva: Yes. Madam Mayor, embers of the Council. Just to update you. We had originally brought the Intemati nal Building Code, the International Fire Code in front of Meridian City Council Special Meetin rkshop April 8, 2008 Page 30 of 71 Council for discussion at the end of February. At that point there was a -- some concerns about a section that dealt with the requirements for a secondary access when we serve greater than 50 homes. We had put a proposal before you for consideration that if a segment of a subdivision serving greater than 50 homes, if that -- it had only a single point of access, we ould require not only that segment of the subdivision, but the entire subdivision to be f re sprinklered. You had requested at that time that I meet with the BCA Developers C unci) to solicit some input from them and feedback with respect to that. issue. Understanding that, I met with the BCA Developers Council. Then, I was directed from th t group, after attending their membership meeting, to work with a task force of three representatives from the BCA, Jerry Armstrong from Hubble, Gene Smith from Northwest ngineering, and Jay Walker from -- representing Brighton. At that point we kind of discussed the particulars of the proposal we had in front of Council and it was at that point we decided to go back to the current standard that we had been basically doing by policy at 50 homes. If you have a segment of a subdivision served by only one road and it has -- serves greater than 50 homes, then, it would require that those homes be fire sprinklered. They supported that concept. That had been our previous policy. Arid before you there should be a letter from BCA indicating that they are in support of o r -- adoption of our 2006 version of the International Fire Code and they appreciated our efforts listening to them with -- and soliciting their input in respect to this issue. With that I would like to just request that this be -- seek your approval to put this on a reg lar council agenda for reading and approval. I would like to also request that legal gi ie you -- I'm -- procedurally I'm a little -- I need some enlightenment as to procedur ally how we will pursue adopting this particular segment of the code and putting the who a International Fire Code, 2006 version, into effect for the city and I was going to get -- a, sk Mr. Nary if he could provide some perspective on that. Nary: Madam Mayor, Members of the Council, I think attached to your documents here, Mr. Silva, there is an ordinance that was already at draft, right, and I think -- I think you had indicated we had a first reading. It probably would be wise, because there has been a time gap that we put it back for a first reading again and start over now. With the Council's direction we can ce ainly put it on for accelerated readings, or we can put it on for three consecutive readi gs. That's up to them. Silva: Thank you very much. Mayor and Council, I'll stand for any further questions you may have with respect to this Issue. Bird: Mr. President? Rountree: Mr. Bird. Bird: I don't know why we ca pass it. And, Joe, I want to p BCA members. You certainly appreciate that very much so. very open minded and you lists Vt just do it like we normally do and have a reading and ass something to you that -- I had a phone call from two got an A plus from them for the way you handled it and I It's -- it's a very good selling point for our city. You were :ned, as I understand, and I appreciate it and you can be Meridian City Council Special April 8, 2008 Page 31 of 71 very proud that they -- a co what a nice job you had dons Silva: Thank you. Thank y made with the BCA. The standards. It simplifies the our city? Where we get a easy to convey that we use in our design. In our docur of any other agency in the special needs of our depar much, Councilman Bird, for Rountree: Any further co De Weerd: Oh, I would also real big head, so -- Silva: You don't have to 0 of guys took time out to call me at home and tell me i very much. Just one other thing -- one other point that I have been always striving for standardization of design cork the design team has to do. Why is that important to Irge retailer or any other developer from out of state, it's e International Fire Code, the international family of codes :nt -- our adoption document is probably the smallest one alley here. With that being said, we are still meeting the trent and recognizing our resource level. So, thank very at kind word. along the compliment. I just don't want them to get a about that. Bird: I didn't know whether to say it or not. I thought, well, I better tell him directly, instead of tell Anderson, so he could get a big head. Rountree: I thank you for appreciate that. De Weerd: Thank you, Joe. Rountree: Council's I and expedited reading Bird: Yeah. Rountree: -- what's -- Bill, is of. that with the rest of us and very good job, Joe. We e to move this along to get it scheduled for an agenda or -- apropos? I think we have got all the issues taken care Nary: Madam Mayor, Members of the Council, Council President Rountree, you know, I think you have had this certainly vetted enough in the community you certainly could do that. Rountree: Okay. Let's do tliat and we will add that to the list of things to work on Friday. Very good, Joe, thanks. (g) Tabled from April 1, 2008: Budget Amendment InterdeDartment Transfer from City Clerk's Office to Mavor's Office for Personnel Transfer for $95,048.00: Meridian City Council Special April 8, 2008 Page 32 of 71 • Rountree: Next item on th� agenda Item G, tabled from April 1, budget amendment. Inter -departmental transfer. Mayor, is that yours? De Weerd: No. That's Rob6rt's. Rountree: That's Robert's. I Okay. Before you start Robert, Mike, did we get your question answered or a okay. Thank you. De Weerd: He's just been away so long he had to come -- Bird: He had to come back. De Weerd: -- absorb it again Nary: I thought he was filling in for Ralph. Rountree: Yeah. Bird: Where is Ralph? Rountree: He left. Nary: He went home. De Weerd: We exhausted hir i. Rountree: Okay. Robert. Simison: Mayor and Council This is a requested budget amendment that will -- is a transfer of funds from the c erk's office to the Mayor's office to reflect their recent organizational changes in the clerk's office and the Mayor's office, with the addition of the community liaison positio . It has no net effect on the overall budget. In fact, when I talked to finance today, it actually has a positive effect in the reorganization between the two offices. While we are creating one new position in the Mayor's office, we are effectively eliminating two int the clerk's office, so -- in reality with the reorganization that we are doing, the end result is about a net effect of about 15,000 in savings to the city through the health insurance and other benefits with the position in the clerk's offices overall being eliminated. So, in essence, this is just more of a housekeeping measure to actually put the funds into the Mayor's office where this community liaison position actually is, as compared to the clerk's office, and puts our reorganization more in line with where we currently are. Rountree: Okay. Any questioi Bird: I do have one. Meridian City Council Special April 8, 2008 Page 33 of 71 Rountree: Mr. Bird. Bird: Robert, this -- the amol Simison: That is correct. Bird: And that -- the change Simison: Understood. Fin, reflect for the upcoming -- change. It would be the e money beyond just the amo just showing that overall we forward. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Which is consist sure it's adequately reflected finance. • looks like an employee's full year plus benefits. n't made for the full year. ice just wanted to do a complete change for the year to ir the future budget year, rather than doing just a partial 'ect that we wouldn't be -- we wouldn't be getting extra nt for the year for the purposes, but for the full impact it's Fant to move that entire amount over for the years carrying r with any of our personnel changes, we want to make the base and so that has been our typical practice with Rountree: Well, I guess its ems to me if you make that budget amendment and the accounting amendment, the accounting process would transfer that whole element with the expenditures to date in t at element. So, it would be starting with that amount, minus the expenditures that are made. So, you're not really getting that full amount, you're getting the remaining ap a budget amendment. De Weerd: That's correct. Bird: That's the way we have Rountree: And the account amendment process, if I and Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: It doesn't come as going to be paid for, because i understand that we were actue at some point. Does this n requisitions or when they need done it. that goes with it transfers as well as part of the budget rand it correctly. a surprise. I think I understood that this position was ve had two unfilled positions in the clerk's office. I didn't Ily going to eliminate searching to fill those two positions lean that the clerk's office will never have two open to grow staff it's a new budget thing for next year or -- Meridian City Council Special Meeting April 8, 2008 Page 34 of 71 Simison: Correct. There is out, we are going to be hid probably be a receptionist pi being the department specia to come back before Coun discussions that with filling clerk's office and if that ne( request at that point in time. Zaremba: Okay. Thank you. Rountree: Robert, my • e -- when this reorganization is -- when it's fully staffed one more position back into the clerk's office that will tion, leaving the three other people besides the clerk as s. Any further staffing requests in the future would need for filling in the clerk's office. So, we believe in our it one position we can meet the current needs in the changes and grows we will come back and make the n is why was it tabled? Bird: Joe wanted it pulled ofl for some reason. The biggest reason, you as the liaison, you wasn't here, I think. Rountree: Oh. Okay. Okay. Bird: Joe was the one that asked that be taken off. Rountree: All right. Bird: They had it on the Co Rountree: Okay. Bird: I would suggest that -- week and pass the thing, get going to pass this all -- a ger so -- De Weerd: Mr. President? Rountree: Madam Mayor. nt Agenda. r. President, that we bring it back under the Mayor's next done. One week isn't going to hurt it. You know, we are ral budget amendment in August or September anyway, De Weerd: i guess we haveassed plenty of things tonight, why wouldn't we pass this. Unless you need it on anothe -- a third agenda. Bird: I don't care if you want Zaremba: Mr. President? Rountree: Mr. Zaremba. pass it tonight. Meridian City Council Special Meetingoo kshop • April 8, 2008 Page 35 of 71 Zaremba: I actually didn't hear the first part of Mr. Bird's sentence. Were you suggesting that we not do it t night? Bird: No. I just -- I didn't car. I don't care. Joe's the one that pulled it off and he's not here tonight. Zaremba: But I think his point was that he wanted Councilman Rountree to hear it. Bird: Yeah. And I think so, Rountree: And I have heard Bird: Okay. Rountree: And I'm okay with Zaremba: Mr. President, Bird: Second. Rountree: It's been moved a that roll call? Nary: Yes. Rountree: Roll call. Roll -Call: Bird, yea; Rountree that we accept the budget amendment. seconded to accept the budget amendment, Item G. Is yea; Zaremba, yea; Borton, absent. MOTION CARRIED: THREE (AYES. ONE ABSENT. (h) Tabled Rountree: Next item is a Anna? Is Anna hiding -- Bird: Anna pulled that off last Rountree: Well, I know we Canning: Sirs and madam, So, it has the corrected num Bird: Mr. President? April 1, 2008: Budget Amendment for Community t Block Grant for the Planning Department for amendment for a community block grant. Matt? k and I think she's got it ready. the money and this is a good one. had pulled it off just to get you the corrected numbers. now. Meridian City Council Special Meeting April 8, 2008 Page 36 of 71 Rountree: Mr. Bird. Bird: Anna, what was the -- Canning: This is just the a, FY -07, which goes through what you're looking for is if payment for Ms. Francis' 1 monies or from just general the planning year'07. Bird: Mr. President? Rountree: Mr. Bird. • lis is after we had paid out the fee to Ms. -- rd amount from HUD for the -- I think they call it plan year Dptember of 2008. So, that's what that amount is. I think ayor and Council would like to have the discussion on the rk, whether that should have been paid from this grant nd monies was part of the question for the fiscal year -- or Bird: It was told to me that tt at's the way we were going to do it. It was coming -- her fund was coming out of the grant, if we got it. If we didn't I guess we ate it, but -- and the same token, you have got some administration that should go to you out of this. Canning: Right. If we gave - we have already paid her, but sort of, that -- as I understani request HUD to kind of repler to do that, then, that would ur So, we wouldn't be able to administration costs. Still wo been involved with this issue, the loop at all, so if someone c Bird: Mr. President. Rountree: Mr. Bird. Bird: Didn't -- didn't Emily administrative fees? Canning: Right. Bird: Was that not right? Canning: Right. And that woul - if we took the 40,000 from -- to pay Ms. Francis -- well, if we requested from HUD those funds for back payment, I it, the way it works is we pay the money and, then, we fish that money is generally how it works. But if we were e up all the administrative balance available for that year. ask for additional administrative payment of additional rking on terminology for HUD. Sorry. So, I -- I had not so I'm not trying to not provide information, I just wasn't in .an jump in and help me out, I'd appreciate it. tell us that 20 percent of the grant was eligible for have been the 40,000 that the city paid Ms. Francis. Bird: Okay. And, then, if we get a grant this year, then, we can take that 20 percent and use towards your adminis rative fees in your department; am I correct? Meridian City Council Special Meetinn9l rkshop . April 8, 2008 Page 37 of 71 Canning: Yes. We have be n awarded -- we have been awarded for plan year'08. Bird: Okay. Canning: Which starts in September -- or October and we have been awarded that and, yes, you can use up to 20 prcent of -- of -- actually, not just what you get granted, but what you spent -- Bird: Good. Canning: --on admin Zaremba: Mr. President, Mr. Nary's body language indicates that he may have something to say and nobod 's looking his direction. Rountree: I was hearing him though. I was hearing him. Nary: Okay. I was just wail Council. Mr. Bird is correct, the administrator to establis administrative fees out of thl more administrative fees left decision was made to pay ou establishment of the grant to 230 is for this current fiscal ) dollars, 20 percent of that car one out of professional or do There is a gap. There is aim administer the program. The i was to create a program that, that it wouldn't require much Francis didn't complete her p but we still had a lot of other v feds. It took awhile, as you r administration, but this is for correct, these CDBG grants, either pay for Mrs. Francis c administrative costs you woul professional fees that we alre, the grant you have now. I don Bird: It does. Nary: -- Mrs. Canning wasn't r clear on where that was being ing. I was trying to wait. Mr. President, Members of the the original -- the original thought process when we hired i the program to get the grant funded was to pay the grant. The down side is -- is, then, there would be no to administer this grant. This 230,000 dollars. So, the of the professional services -- to pay Mrs. Francis for the pay the current administrative costs out of this grant. This ear that we are in now. The next fiscal year it's 237,000 go toward administrative costs. So, it's either pay the last I budget amendment in this one to pay for administering it. ays a gap, unfortunately, with trying to either set it up or stent Mrs. Francis was trying to do to try to bridge that gap essentially, could run itself and she wasn't able to do that, dministration. And was what she was hoping to do. Mrs. ocess. She did complete the work as she was directed, Fork to do to finish it, to complete it, to get it funded by the :call. So, you're correct, 20 percent of it can be used for :he current fiscal year that we were in. Mrs. Canning is you pay the money out, you get reimbursed. So, you ut of the grant and pay yourself back and, then, your I have to absorb now or you pay Mrs. Francis out of the dy had established and you pay the administration out of t know if that helps you, but I know -- rt of that discussion earlier and that's why she wasn't as aid from. Meridian City Council Special Meeting April 8, 2008 Page 38 of 71 Bird: Mr. President? Rountree: Mr. Bird. Bird: Anna, what -- for this think you will have in admin Canning: Madam Mayor, M has not been working on it f there would be an opportun' need to keep very detailed projects. I have not been do start documenting that time well. With Sarah -- or Mrs. V full one. I would imagine it w administer the program once Bird: Okay. Seeing how we 0 year, what administrative -- what kind of costs do you e fees? fibers of the Council, Councilmember Bird, Mrs. Wheeler time, so we may not use the full 20 percent for her. So, for either me to -- in order to claim that 20 percent we ecords of all the time we spent on these -- on these g that thus far, neither has Emily. If either of us were to ime, we could get up to the full 20 percent this year as reeler starting on it a little late, we probably won't use the -- she will find that it will take three-quarters to full time to ie gets fully into it. it to you, what do you recommend doing, Anna? Canning: Well, my only concern with going back and paying Mrs. Francis from the administration money is that I don't believe she has done any work on it since October. So, I think we are going back to a year where she wasn't actually working on it. We'd have to get documentation from her on -- I don't know if just a bill will be sufficient for the IDS -- for the HUD reporting requirements, so I have a little bit of concern about trying to go back and claim her time. Bird: Okay. So, what you're Canning: Please. Bird: Just go forward and do Canning: Yes, sir. And we Bird: I'm for that. Canning: It's complicated and Zaremba: Mr. President? Rountree: Mr. Zaremba. ling me is let's just go forward. and we have learned a good lesson. are trying to get up to speed on things. Zaremba: I think maybe I'm saying the same thing, but I would support that initial investment as the seed money and, then, the rolling administrative fee just keeps us up to date from time to time. Works for me. Meridian City Council Special Meetingwor shop • April 8, 2008 Page 39 of 71 Bird: Works for me. Rountree: We would have hd to do it at one end or the other anyway, so -- Mr. Bird, this is your -- Bird: I would be glad to make a motion. Rountree: Okay. Bird: That for Planning and Z ning we have a budget amendment of 230,544 dollars. Zaremba: Second. Rountree: It's been moved and seconded to approve a budget amendment in that amount, which increase the b deet. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent. MOTION CARRIED: THREE OES. ONE ABSENT. (i) Discussi Rountree: Thank you, Ann Matt. Ellsworth: Mr. President, Mad that, in the wake of the toi transportation issues downto% -- that they will begin work o intersection starting tomorrow plan to go ahead and remov, That's per the request slash r over the course of the last cc So, that's kind of a heads up tc The reason that I'm here this studies that are currently in F Meridian. Those are the Fain gave a presentation on, on transportation plan for Fairvie, design, which is currently is p plan, that project is still schedi study that's going to have imi and alignment study, which connection from Franklin to F arterials downtown. So, I was of Downtown Transportation Studies — Planning — Matt Ellsworth. Next on the agenda is downtown transportation study. am Mayor, and Members of the Council, before I dive into it of City Hall and since we are transitioning to the n, I received an update from ACHD earlier this week that i a new traffic signal at the Main Street and Broadway and as soon as that signal is up and running they also the signal that's currently located at Main and Idaho. Dcommendation of Meridian's Transportation Task Force uple years as presented to City Council in 2006 and 7. you and thanks to ACHD for moving that forward. Okay. 3vening is there are three different transportation related rocess that is going to have implications for downtown Fiew Avenue concept design, which -- which ACHD staff March 11 th this year. That study is a long range N Avenue. The second is the split corridor phase two rocess. And as currently outlined in the five year work sled to move forward for construction in 2012. The third plications for downtown is the East 3rd Street extension is -- as you're aware, will identify new north -south 'airview Avenue to provide relief for other north -south hoping to present you with a -- just a couple of the ways Meridian City Council Special April 8, 2008 Page 40 of 71 in which these three are sor received an update from Al March 11th, 2008. What categories of issues that ha Those two categories were steering committee level an( the side boards that had b Council expressed some cor that is a question of numb determination of five versus , City Council made it clear ti enters into downtown. So, I, Second bullet point -- Zaremba: Mr. President? Rountree: Excuse me, Matt. Zaremba: I must have miss opposed to the seven lanes. • of coming together at the moment and, like I said, Council :HD's project manager for the Fairview concept design on that presentation entailed was sort of a -- two distinct re been on the table for the earlier phases of that project. issues that had somewhat been resolved at the staff and those that had not yet -- basically it was a presentation of :en put on that concept design looking forward and City cem at one of those issues that was yet to be resolved and :r of lanes. ACHD's project manager indicated that the even lanes is still very much up for discussion at this point. at -- that they do not favor seven lanes on Fairview as it oking forward from there, there was the -- oh, excuse me. Mr. Zaremba. something, but I wasn't aware of that discussion. I'm not Bird: I must have missed it, t . I must have had my head somewhere besides here. I'm certainly not opposed oto seven lanes. I think everybody found that out Monday down at ACRD. Rountree: I think the Mayor was vocal about the seven lanes -- Zaremba: Well, there certainy are some design issues, but I'm not dead set against exploring it. Ellsworth: Mr. President, M misconstrued the discussion forward here I'm not sure if th this for the moment anyway. L and this is a bit of a departu meeting yesterday, the projec identified the appropriate way, lanes on Fairview Avenue is t not only the answer to that oni up during the course of the indicated that the appropriate together some decision maker early in the process. That beii design on schedule right now answered for that design to rr versus seven lanes on Fairvie% adam Mayor, Members of the Council, I apologize if I on the 11th. That's my fault entirely. Looking briefly is will -- would be an appropriate way to resolve some of .00king forward in the Fairview concept design process -- re from the discussion that was had at the joint ACHD t team, in coordination with these three various studies, to -- to get to the determination of five lanes versus seven iy the formation of a policy steering committee and that's question, there are many other questions that will come Fairview study and ACHD's management thus far has rvay to address some of those questions may be to bring s from the affected jurisdictions to have the conversation ig the case, in order to keep the phase two split corridor and answer whatever underlying questions need to be love forward, as long as the determination of five lanes v is answered and agreed upon by June to July, they will Meridian City Council Special Meeting April 8, 2008 Page 41 of 71 still be able to move things fc reviewed that yesterday and the time line for construction I seem like a relevant piece of De Weerd: Mr. President? Rountree: Madam Mayor. ✓ard after -- the consultant and ACHD's project manager Irlier today. They indicated to me that that will not affect phase two of the split corridor. So, I'm not sure if -- it did puzzle to bring you guys up to speed on just then. De Weerd: i will just for recall of Council -- when we discussed this a couple weeks ago I didn't hear anyone say we s pport seven lanes. I did hear there was a couple of tasks that Matt was given and coming back and letting us know if the model included the rail corridor as some of the trips captured to come back and show what right of way has been set aside in that corridor, if there was going to be additional right of way needed and there are a couple of -- I think -- I don't know -- bottlenecks is not probably the right word, but there are a couple of places along that corridor that does not have the adequate right of way. And the express concern and certainly it was me in having asphalt curb, gutter, sidewalk and, then, asphalt when we get to our parking lots. So, just to refresh the conversation, there was no clear indication that people were excited and supportive of seven lanes. So, Matt, you weren't totally way out there. I heard the same thing you did is just to come back. Just wanted to clear that on -- on the record. As we get to this intersection, though, what we did have the discussion at ACHD is the Council didn't have any con c ms or the two Council Members that were there, on a seven lane intersection on Fa rview and I believe it's five on Meridian Road, so -- and I think we all felt comfortable moving forward with that design. And particularly I know that Matt's been working with the TLIP information to see if there is an alternative compliance in design that we can use that would still fit the flow of traffic, but also our goal of not just being an asph It design -- or divide on Fairview. Ellsworth: And, Mr. Presider several follow-up items that C your packet is a memo dated memo. Part one was pertino hoping to dive into for tonight Fairview conversation in which conversation as I recalled it, fc some -- some -- I had a lot of c agencies and answered thos( there in the attachments is kir where current right of way lin would wind up being seen on ultimately is implemented thea -- that's the second half of the conversations that I had on the the sphere that I was looking constraining Fairview Avenue t, if I may, Madam Mayor. You're correct. There were )unci) requested based on the March 11th discussion. In April 7th, 2008, and in this memo -- it's really a two part Int more to just the very brief brush on this that I was Part two, starting on page four, is a follow-up to that I summarized, to the best of my ability, the content of the Ilowed by the questions that Mayor and Council raised. I onversations with a lot of folks with ACHD and other area questions that you raised to the best of my ability and d of a corridor breakdown that ACHD provided showing as are, so that you can compare roughly what impacts the ground depending on the width of the corridor that I. So, to plant that seed in the back of your head. That's memo there. Shifting back to some of those follow-up -- on the question of five lanes versus seven lanes and it this question, then, came down to what impacts would ;o five lanes from seven lanes have on parallel roadway Meridian City Council Special Meeting or shop April 8, 2008 Page 42 of 71 networks and intersections up and down Fairview and one of the assumptions to keep in mind with all of this is that it's all based on the Communities In Motion model. So, those assumptions are sort of the benchmark for these things, which has implications both for the population estimates coming into it and also for the lane widths of parallel roadways that can fill -- fill the need for traffic volumes, if you will. The consultant -- and this comes back to the coordination of these three studies. The consultant, who has been working on phase two c esign is the same lead consultant that the city and MDC have hired for the East 3rd Street extension study and he's also one of the sub - consultants on the Fairview st dy. So, all of these demographic assumptions are on the same page and that's moving forward very well. He, through the phase two discussions, came up with sort of a preliminary set of recommendations and, again, this is based on the Communities In Motion land use -- or, excuse me, the demographic information and the communi ies in motion model lane widths for the various arterial roadways. And, again, what I was hoping to do tonight is give a very high level look at what it -- what impacts it would have on the adjacent roadway network and intersections up and down Fairview to constrain that roadway and also to float a couple of the ideas that have been kicked aroun the table so far in these conversations as to how to mitigate some of the impacts of a more constrained Fairview or potentially even to create a better flowing systerr if Fairview is ultimately seven lanes. So, the consultant came up with both a near tem i and a longer term recommendation and the near term is based on, one, the assumption that the split corridor phase two is constructed prior to the East 3rd Street extension. So, in between the completion of phase two and the beginning of construction on - or the end of construction, excuse me, on the 3rd Street extension. The set of near term recommendations included the following: Reconfiguring the Main -Fairview intersection and the removal of an eastbound left tum, which is north into Albertson's plaza and for he near term no other -- no other adjustments had been proposed by the consultant at this time. So, basically, what that near term adjustment entails is eastbound traffic Corning along Cherry before it breaks into Fairview -- after it breaks into Fairview, would no longer be able to make a left tum here into Albertson's at Main. You have Albertson's o er here and Main Street. Instead, those drivers would -- would need to make a left or iorth tum on Meridian Road and continue into the plaza right here. So, basically, the adjustment is removal of the left-hand tum at the intersection of Main and Fairview for eastbound traffic. Now, in the longer term, which would be after the extension of East 3rd Street -- or East 3rd Street, excuse me, connects into Fairview Avenue, would be to restrict the Main -Fairview intersection to a right -in, right -out only. There has also been some discussion of removing the signal for Main -Fairview along with that restriction to right -in, right -out. And, finally, to install a signal at East 3rd Street and airview. And part of the rationale behind doing this is to increase the amount of distance in between the signals at Meridian and Fairview -- or, excuse me, Meridian and the next signal for eastbound traffic heading down Fairview Avenue, if that makes some sense. nse. And the memo goes into greater detail. Basically, what the model results were -showing was that there is not enough stacking distance between Main Street and Meridian Road and on Fairview to allow those east or westbound movements enough -- enough stacking room at five lanes to continue flows. So, part of the logic there is even though at five lanes it's still -- based on the model would not provide enough stacking distance, that might be a way to minimize some of Meridian City Council Special Aprif 8, 2008 Page 43 of 71 LJ those -- some of those chall nges. So, you can see it visually here. Again, you have Meridian, Main Street, 3rd St eet off over here. Let's see. Bird: Show me that right -in and right -out. Ellsworth: For traffic heading northbound here on Main Street, they would no longer be able to continue north into the Albertson's plaza, they would no longer be able to make a left-hand tum onto Fairview, instead, they would be restricted probably by a median, if I had to guess, to right-hand turn out only. Bird: But isn't Main Street only? Rountree: Huh-uh. Ellsworth: Mr. President, project has it set up for the and Franklin and with that here toward Fairview in its c De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Okay. Rountree: Get control of you De Weerd: Sorry. Mr. Bird re about taking the signalization Main Street there. I don't k Fairview and I guess that's tl businesses between -- I think Meridian and Fairview, all of tf imagined it would be is to hay signalization on Meridian, so y would have the east -west traf light on Main. But Main Street the heart of our community. I Main Street -- our revitalizatior on that, but I would absolutely -- whoever is on Main Street wi Bird: Madam Mayor, I agree stupid to take that out. to be in the phase two -- isn't it going to be going south mbers of the Council, Councilman Bird, the phase two ass -over to occur somewhere between the railroad track ing the case Main Street would remain up further north ent configuration. illy disturbed me there for a minute. I'm really concerned off of Main Street. I think you're going to kill traffic on iow how you're going to get anyone off of Main onto e intent, to take the ability to tum left, and all of your Carlton is the first cross -connection between Main and )se businesses would severely suffer. I guess how I had s a signalization there that would be consistent with the )u -- you continue that -- that flow through and, then, you c or the going west traffic join that after you had a stop as in any community, is -- is kind of the blood line of -- of really think that that would be a huge disservice to our efforts and I don't know if Mr. Wardle has any comment late to see that light go away and expect those people to I just have to go right. you a hundred percent. I don't -- I think we would be Meridian City Council Special April 8, 2008 Page 44 of 71 De Weerd: He said he tho Bird: I thought we would be De Weerd: I wanted to make Bird: Of course, I thought me. 0 he would -- okay. to take that light out. that was on -- were going one way, too, so don't pay any attention to Ellsworth: Mr. President, Madam Mayor, just to provide some of the rational behind where they were going with this, essentially, westbound traffic traveling on Fairview Avenue would, then, be required to make a left-hand tum into 3rd Street and work their way over to Main Street via some east -west connection. Now, that's another piece of the puzzle here leading back to a different study. Currently, the only way to make that movement is down on Carlton, which might be a bit too far. It's another component of the East 3rd Street studies to take a look at. We are at a possible location somewhere between Carlton and Fairviewmight be located where you could make that possible. As far as exiting northbound t 'ps onto Fairview, similarly, they would need to make their way over to the signal at East 3rd here and continue out to make the left up there. Again, the rationale for floating the idea that the consultant had in mind was increasing the signal distance for cars on Fairview and he -- he was looking at this, of course, for the best possible traffic situat on. Obviously, there are community concerns and other concerns and that's exactly why I wanted to get it in front of you this evening, was to see as early on in the process, which of these potential mitigation measures are, in Council's eyes, detrimental to downtowr and which -- Rountree: Matt, if you woulc considered this, but it seems t, could take that out of the sign, adjust it so it's not necessaril maintain the signal that would looked at that. I don't know if complicated that intersection a a right -out only, no -- no cross eliminate this left-hand move, hand, make this through or a IE Ellsworth: Council Pre: talking about northbound Rountree: Would not -- would Bird: Southbound. Rountree: Southbound traffic down -- come down here and r go back to that aerial. And I'm -- they probably have me that this is the -- one of the real tough points. If they I phase and make it a right -in, right -out, and maybe even -- maybe in this location or in this location and, then, )perate those three legs, I don't know if -- they may have hey have. But this always has been a movement that's id if you could eliminate that, make this a right -in, make it -traffic through, and, then, have these operate right in -- make this through or right-hand, make this left a right - ft hand -- Rountree, to make sure that I understand, you were have -- ould not have egress into. They'd either have to come ht in or they'd have to come down here and get in. Meridian City Council Special MeetingOrkshop April 8, 2008 Page 45 of 71 De Weerd: So, close off that -- Bird: Mr. President? Rountree: Start with maybe seeing if that could be right -in, right -out only and if that's not going to work -- and my suspicion is it's not, because you're going to have a lot of year- end accidents making this move, eliminating it. They still have access, they have access here, and they have access here and they have access here and they have access there. And they also have access here. Bird: That's -- yeah, that's -- De Weerd: There is too many dots up there. Rountree: Yeah. This is the one. Bird: But, Mr. President, you're saying to eliminate that entrance there? Rountree: Yes. We should have done it years ago. Bird: But I still don't think we can eliminate the signals there. Rountree: No. Make -- make that -- retain that signal and have it operate these three legs. Bird: Yeah. You're right. We can -- there is an entrance in here that you can either go like that or you can go back around and come out over here. There is an entrance there and there is an entrance there. Rountree: The people that live there -- live there now go right here — Bird: Oh, yeah, but he don't live there. Rountree: Let's get some more dots up there. Zaremba: Mr. President? Rountree: We need colors so we know who is pointing to what. Zaremba: Not to be contrary, but the suggestions that Matt has described, I have seen work well other places and I kind of would like to see the modeling. And, actually, it would be interesting to see the modeling with all the options that we have talked about, variations -- I agree that that exit -- what's a driveway, not a street, probably should be closed. It has always been difficult. But I would still like to see what the model would show with no signal there at all and only a right -in, right -out to Main that has worked Meridian City Council Special Meetin , Norkshop April 8, 2008 Page 46 of 71 1-1 other places and if we consider the goal of moving the through traffic off of Main, so that the traffic that is there is the destination traffic, I think unless we do something to make that intersection less attractive, we will not encourage the through traffic to move over to Meridian. I think we will still -- a fully active signal there is likely to continue the same problem we have, even though Meridian should be more attractive when they are done. But I'm not absolutely stuck on that, I'm just saying I'd like to see how the modeling shows that as one of the options before we eliminate it entirely, because I -- as I say, I think I have seen something similar work very well other places. For the goal that we have expressed, which is reduce the through traffic. Rountree: Boy, have you got enough ideas, Matt? Ellsworth: Mr. President, my head's spinning. Bird: Leave the lights on. That's all we care. De Weerd: Yes, he has enough ideas. Rountree: Give them a try. And I see ACHD's back there taking notes like crazy, so -- De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess if — if we need to show a modeling on -- on that idea, I still maintain it would -- it would severely hurt Main Street. But I would like to know an economic impact, too, on the businesses that would be currently existing there. Zaremba: Mr. President. That absolutely should be an element. I would include in that economic impact the base line of trying to determine how much the through traffic is stopping and bringing customers now. I don't think very much of it is. Rountree: Anna, you were about ready to jump in the middle of this? Canning: Yes, Mr. President. I just -- Mr. Ellsworth brought up a good point in that sometimes when Council requests us to make suggestions or to ask on some of these studies for additional studies to be done, we need to have the -- they haven't scoped it in their project. So, I just wanted to warn you all that we may need to come to you and ask you to request those jurisdictions to make those changes. Sometimes the staff is unable to make them without some approval from their bosses. So, we just may need to come back to you. That's all. Rountree: If you want to prepare a letter to that effect, I'm sure we can get it signed. Canning: Okay. Meridian City Council Special Meetingloorkshop April 8, 2008 Page 47 of 71 De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Since we do know that -- that notes are taken and a formal report is filed at the end of our meeting -- because I'm not going to make anymore wet blanket comments, we do know that those reports are made and read. We could even say something in this meeting just to make sure, because I could get a phone call tomorrow. Bird: You know, they have to report back. De Weerd: Again, just for the record, I -- my concern is to eliminate and make Main Street pretty much a dead end and -- Rountree: Okay. Matt. Ellsworth: Thank you, Mr. President, Madam Mayor, Members of the Council. Rountree: Do you need anymore from us? Next subject? De Weerd: He loves his job. Bird: He's done. Rountree: Well, it's entertaining, if nothing else. All right. So, that completes your presentation, Matt? Ellsworth: Thank you, Mr. Council President. Rountree: Thank you. Thank you for getting us stirred up. De Weerd: Thanks, Matt. Q) 2008 Parks & Recreation Fee Schedule — Park Department — Steve Siddoway. (k) Boys & Girls Club Building — Park Department — Steve Siddoway. (1) Parks & Recreation Power Point Presentation — Park Department — Steve Siddoway. Rountree: Good discussion. Next item on the budget -- or budget. On the agenda is Parks and Rec fee schedule. Mr. Siddoway. And you can just run through the next three, since they are yours it appears. Meridian City Council Special Meeting ]oorkshop April 8, 2008 Page 48 of 71 I� Siddoway: Thank you, Mr. President, Mayor, Members of the Council. Never fun being the last on the agenda, but we will do our best to get you through these last three items in a timely fashion and hope they -- we can engage you in some good discussion. This first item of ours is an update to our 2008 fee schedule. Before getting .into it I want to acknowledge two of my staff that are here in the audience today, Colin Moss, Allison Kaptein, our two recreation coordinators. Colin Moss is over the sports program and the special events that we have in the city and Allison Kaptein is over the recreation program activities, all the classes and things that you see in the activity guide and they do a wonderful for me. With that, in the interest of time, I'd just like to invite Colin up to the microphone to give you a quick overview of the updates to the fee schedule and see if you have any questions on those. Moss: Thanks, Steve. Madam Mayor, Members of the Council. Steve, if you would just scroll up to the top, I guess. There is not a whole lot of changes this year. I don't know if anybody got a copy of this in their packets. In the interest of time I won't go through every single change, but if anyone has questions, I'm certainly available to provide explanation. Rountree: Any comments, concerns, issues, questions? Bird: Not yet. De Weerd: I have none. Rountree: Okay. Have you scrolled through them all, yet? De Weerd: Although I should make up something. Moss: Okay. Well, thank you. Rountree: So far we don't have any. Siddoway: Most of the changes are related to either new classes that we are adding to the program this year that you see here or adding a ball field reservation fee that's in line with all other ball reservation fees for new fields that we have coming on line this year. You have the typical items. Rountree: Go back. Siddoway: Okay. Bird: I can't read -- no. Wait. The whole bunch. Go down a little. Is there something there -- baby signs? Tell me what that is. Moss: That is a preschool development, a baby sign language class. Meridian City Council Special Meetingforkshop April 8, 2008 Page 49 of 71 • Bird: Oh, yeah. Okay. I got a grand niece that does that. Yeah. Don't do me any good to -- Nary: It's a very effective leaming tool. Rountree: It is. Bird: That's what I understand. You know, that's the way it's going, but -- thank God my kids are raised. Nary: Belly dancing is a few more down, Mr. Bird, if you -- Bird: I think I don't -- Rountree: Belly dancing. Bird: We could -- we could have some laughs. Rountree: Okay. Scroll on through. Siddoway: Okay. I have reached the bottom. That's it. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Most of these are individual fees and I assume the individual would pay them as they attend the class or the event or whatever. The very first one at the top appeared to be a team fee, the one that went up by 125 percent -- 127. Moss: Correct. Zaremba: How are the team fees billed or paid? Does the team president or the coach or somebody -- Moss: Right. Each team has a manager who is responsible for bringing in the fee for each team and this particular one is just -- it's not actually an increase, it's just kind of a restructuring of the fee. We are actually removing -- we are removing the player fees, just to make things a little bit more -- a little bit simpler for the volleyball managers, because before you would -- we would charge 15 dollars per player that they would list on their roster we would make them have a minimum of eight players on their roster and so instead of having that fee, we are just adding the player fees into the team fee, so that, you know, the team fee is a total of 250 dollars now, which includes the player fees. So, it just makes it so there is one fee instead having to add up all the players and add your team fees.. So, it just simplifies things. Meridian City Council Special Meeting�orkshop • April 8, 2008 Page 50 of 71 Bird: So, actually, you're just adding 20 dollars if you had eight players. Moss: That's -- yeah. That's correct. And the reality is most teams have more than that, to be honest with you, so it's saving teams some money in the same process. So, we are kind of experimenting that with the volleyball, see how it works and in the future we may -- we may go -- go towards that with softball as well, but the reason I -- the reason I personally like having the player fees is just -- you can -- you can keep track of how many people are participating in your leagues and just for -- to keep track of the increases and how many people participate. Each individual player is accounted for in the player fees. Bird: Mr. President? Rountree: Mr. Bird. Bird: On your men's senior softball, is that -- is that your regular stuff like Will's kid plays and stuff? Is that the good fast pitch or slow pitch -- Moss: That men's senior softball league is a 50 and over senior softball league that -- Bird: Oh. Okay. What's the one -- where is the summer one -- Moss: Are you talking about the league that MAA -- Bird: Yeah. The one that -- Moss: That would be under spring softball where it's highlighted yellow and the yellow highlight is just denoting a word change. We changed it from spring -summer softball to -- Bird: Oh. Okay. I misread that. Men's. Women's. Because I'm going, geez, I didn't pay no 550. Moss: Yeah. So, that's what they registered. The men's senior softball -- the 50 and over league -- actually, the Meridian league has kind of disbanded. We kind of had a disparity in the level of competition of the four teams we had registered and the two teams that were getting their butts kicked every week didn't want to play anymore and so all the teams -- those teams kind of disbanded and -- Bird: Why would you charge us older guys more money? Moss: Those -- because as you can see it's a 16 game season for the senior league, as opposed to a ten game season for the -- for the spring men's, women's -- Bird: Older and make us play longer, huh? Meridian City Council Special Meetingoorkshop April 8, 2008 Page 51 of 71 De Weerd: Well, they can play more. Bird: They do complain more. Moss: Those senior guys actually were in control of the league for the most part. They told me how they wanted their league run and I -- and I pretty much implemented that. They have lots of different rules. Siddoway: Mr. President -- and, Colin, while we are on the subject of softball, would you just briefly address the growth that you have seen in the softball program and the use that our fields are seeing right now? Moss: Yeah. Absolutely. We -- in the past few years since I have been here it's -- I mean it's been tremendous growth really. I believe in the first year that I was here we had 40 -- between our mens and our coed leagues we had 44 -- 44 or 45 softball teams. Last year we had 67 and this year we registered 84. And so it's been tremendous growth and we are reaching -- reaching the capacity that we can have at the fields. The addition of the Heritage ball fields will help a little bit, because we have a 60 and over league that plays with wood bats and they have agreed to move to the Heritage fields, because I guess they got tired of never being able to hit any home runs at our current fields and they wanted to move to the 200 foot fences, as opposed to 300 foot fences and so they will be moving to those fields to make some extra room on the fields that we currently have, but, you know, next year we will be able to -- we have grown by over 15 teams for the last two years and next year if we grow by that much we will have to tum teams away, unfortunately. De Weerd: They still make wood bats? Moss: Absolutely. Bird: Oh, man. Yeah. Wood bats are -- in fact, the high school just went to Lewiston for a tournament up there with wood bats. And our legion team goes -- Moss: Nationally wood bats are -- due to the booming business of metal bats and particularly illegal metal bats, the high performance of metal bats can cause some pretty serious injuries with pitchers and third basemen, the players that are closest to the -- to the home plate and I believe last year there was even a district or a league in the state of New York that all the high schools in that particular league are using wood -- are going back to wood bats, they are not using metal bats at all for high school baseball. And so I'm not sure if that's going to catch hold nationally, but certainly this 60 and over league that we have had in Meridian has just absolutely exploded. We have ten teams in the 60 and over league right now and it's -- it's very popular with the -- and wood bats serving a dual purpose of adding to the safety, as well as increasing the nostalgia, you know, playing with the wood bats -- Bird: That's all we ever had. Meridian City Council Special Meetif Workshop April 8, 2008 Page 52 of 71 0 Moss: Yeah. I mean it's very, very popular right now and it's a recreationally -based league and so they have several rules that make it very -- it encourages -- encourages the guys that have been run out of other leagues, because their competition level is not high enough, encourages them to come back out and want to play, such as you can have a courtesy runner from home plate, as opposed to having to run to first yourself. And so even guys that, you know, they can swing the bat, but they can't run, are encouraged to play. And so I believe they have some -- a lot of -- a lot of older guys that would not otherwise get to play that participate in this league. A few guys that are over 90 years old even participate. De Weerd: Really? Bird: And if you have ever bought very many of those aluminum bats -- I know Mr. Rountree has, because he had a kid play. But I cannot believe the price of them. I sponsored the equipment for the firemen's team last year and Ron went in and bought two bats -- well, I could have done two football teams for what those two bats cost. I'm going geez. Moss: Brand new bats for -- at least -- I participate in slow pitch and it's pretty incredible. You can spend three or four hundred dollars pretty easily on a brand new -- brand new bat. Bird: Four hundred easy. Moss: Yeah. Bird: And, you know, Colin, you hit on it. I think as these kids are getting so much better at the high school level, throwing the ball faster and these kids are hitting it, they have got to go back to wood bats or they are going to kill somebody. You know, you get somebody throwing 90 miles an hour and one of those big kids get hold of it, and rips it back at the pitcher, he gets it in the head, he's dead. Moss: Yeah. They either need to do that or start placing a lot higher restrictions on the bats that they allow in play, because -- I mean right now with -- in the amateur softball association, which we contract to do our slow pitch, there is a list of -- there is a list six pages long of the bats that are banned in ASA play. Bird: And who does the checking? Moss: The umpires every game. We provide a list -- a laminated list at all the fields for every game, so that the umpires -- the umpires are fairly familiar with the list, although, like I said, it's six pages long, probably about a hundred bats long, and so it's impossible to memorize it, but we have a list at every field to reference, so that our score keepers can be looking and the umpires can reference if they need to. So, we try to take a hard stance on it, but as I was just addressing to the softball managers last night, you know, Meridian City Council Special Meeting�orkshop April 8, 2008 Page 53 of 71 there is -- there is a lot of problems players sending their bats off to specia something new that makes the bat unfortunately, a big business right now. C� nowadays with illegal bats and especially with I bat makers who will drill in the core and insert -- I mean that totally alters the bat and it's, Bird: Give me an aluminum bat and body putty and we will fix her up. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I would just like to thank you both Colin and Allison. You know, our recreation program has come a long way and certainly you can see that in the program and the participation. It's nice to see a successful program that continues to be expanded on and we have been waiting awhile to see progress like that. So, thank you. Moss: My pleasure. Rountree: And for me as well. Good job. Bird: Mr. President. Can I ask you one more question, Colin? Moss: Sure. Bird: What's our sign-up on girl's fast pitch? Moss: For the new girls fast pitch league we had -- we have nine team registered for the 14-U division and five teams registered for the 12-U division and that I think is a great step for the first year. We are planning on expanding on that -- on that next year, but I -- you know, I'm very excited that as soon as we get those Heritage ball fields up and running, we will have -- they will be used right away. So, you know, now -- now instead of -- instead of the teams that are here in Meridian and a few that are in Boise having to drive out to participate in their fast pitch league in Caldwell, which they have had to do for the past, you know, however many years it's been, they can now stay right here in Meridian. So, it's going to be very nice to have those fields. Bird: I would -- I would request that at the end of this fast pitch I would like to know how many Meridian youth were involved. Meridian taxpayer youth. Moss: I can -- I can get the -- I'll have rosters of all the teams. Bird: You will have all the rosters. Moss: I'll have rosters of all the teams with the addresses for all the girls and so I could certainly provide that information. Meridian City Council Special Meetinoorkshop April 8, 2008 Page 54 of 71 Bird: I appreciate that. 0 Moss: And so, you know, I will -- if the point that you're getting at is that a lot of those participants will not be Meridian -- Meridian youth, you know, you may be right, because this league that we are offering that we are going to start offering this year, is going to be a very competitive league that's going to bring in the best competition in the entire Treasure Valley and so, you know -- and especially starting in the fall league where we will be playing games on Saturdays -- it's my hope, anyway, that we will start -- we will start a fall league that will play on Saturdays and the intent is to provide the Treasure Valley with a central point where the best teams from around -- around the Treasure Valley and southern Idaho can participate in a league and we will bring -- we will bring teams in from Twin Falls, we will bring teams in from possibly as far away as Pocatello and McCall and Cascade and places like that and not -- I mean, you're right, those won't be Meridian youth participating, but, you know, they will come and they will have lunch and dinner and they will stay in hotels and things like that. Bird: Well, I don't have nothing but the tournament. But I'm telling you, go to Nampa, Caldwell, or Boise and live in Meridian and play on a recreation, you pay -- you pay an out -of -city fee and we -- we are entitled to that. Our taxpayers are entitled to that. Man, I did it for years. We didn't have rec programs here when I was young. And I pay through the MAA with our -- we pay for out of town for our players. Moss: You're absolutely right. Boise -- Boise has pretty stiff out of -- nonresident fees and so -- Bird: I think it's 30 dollars now per player. Moss: Yeah. It's -- yeah. For a player to play in the Boise softball league I think you're about right, it's 11 dollars per player I think for resident players and somewhere around 25 or 30 dollars for a nonresident player. De Weerd: So, are we going to see that in your fee schedule next year? Moss: For resident, nonresident fees? I'm actually not sure of the procedure, if that's something that we need to be recommended by the Council or if that's something that we can just act on and take on as policy within our department. I guess I would have to -- De Weerd: You would have to bring it to Council, but it would be -- Bird: But it should be in your fees. De Weerd: You would bring a recommendation for discussion and it would be up to them. Meridian City Council Special MeetinWorkshop April 8, 2008 Page 55 of 71 • Rountree: Yeah. And you can support that one way or another based on your registration. Moss: And we certainly -- I mean I -- it would be fairly easy to bring forward some reports of what our population is of what -- who participates in our leagues. Not only who participates in our softball leagues, but registers for our classes and things like that and just off the top of my head I would think that you would find it pretty even, Meridian residents versus non -Meridian residents. I think we get a lot of people that participate in our classes and leagues that are from Boise, Eagle, Kuna, just because we are in the middle of the Treasure Valley and so I get — I can't -- I can't tell you how many calls I get of softball teams that say, you know, me and my buddies want to play on a softball team, but we live in Nampa and they live in Boise and so nobody wants to drive either way and so we are playing in Meridian. And so if you -- if we do start instituting nonresident fees, I think that we would lose some of those teams, because they would not be willing to pay the nonresident fees and would, you know, go one or the other to where half of their team could not pay the nonresident fees. I don't -- I don't know that I'm for it or against it at this point. Bird: They were charging in the '60s in Boise and Nampa for nonresident, because I paid them. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: One of the ways to deal with the limited quantity, of course, is to raise the price of using it and if we are reaching capacity on the fields with the teams that we can get out there, it doesn't hurt us to charge a fee to the nonresidents and give us greater capacity, it would seem to me. That's just an opinion. Moss: And, Madam Mayor, Members of the Council, Councilman Zaremba, my — just -- my personal opinion, I guess, would be that I would like to just see more fields, so that we can accommodate the more -- the more teams, because as the organizer of the league, I love to see it grow like this and I would -- I guess wouldn't -- wouldn't like to see anything pass that would stunt the growth of the league and so that's just -- I mean a personal opinion. I can completely understand the logic of charging nonresident fees, though. Rountree: Further questions, comments? Bird: I have none. Siddoway: Mr. President? Rountree: Is this an information only to bring forward as an ordinance change? Meridian City Council Special Meetingoorkshop April 8, 2008 Page 56 of 71 • Siddoway: Yes. And I believe procedurally this would need to come before Council and fees need to be adopted by resolution; is that correct, Mr. Nary? Nary: Madam Mayor, Members of the Council, yeah, we would have to advertise the fee changes and, then, it takes two weeks -- well, two separate publications. So, it's about three and a half -- three to four weeks before we can bring it back. Siddoway: So, we would just seek your direction -- Nary: Right. Siddoway: -- and bring this back to you at a regular meeting as such? Rountree: And in terms of providing legal notice, I would suggest that you only create a list of the changes and not pay for the publication of the entire list, because the column for legal advertisement is pretty stiff. Save you some money. Siddoway: Right. You're saying just publicize the ones that are actually changing. Rountree: Just the changes. Not the name changes, but the fee changes. De Weerd: The ones that are new or above the five percent. Rountree: Or above the five percent. Siddoway: Okay. Zaremba: And, Mr. President, our discussion about nonresident fees is for next year's budget. Bird: Next year. Yeah. It's too late for them. Rountree: To take a look at. Yeah. Moss: Okay. So, just to be clear, would the Council like parks and recreation department to at least prepare a proposal about adopting nonresident fees? Siddoway: Should we bring that back for next year or did you -- keep this moving forward for this year? Bird: I would think you would want to have plenty of time. Zaremba: I wouldn't hold this process up while you do that. Rountree: No. Meridian City Council Special Meetingoorkshop April 8, 2008 Page 57 of 71 De Weerd: Mr. President? Rountree: Madam Mayor. Moss: Prepare something for next year. • De Weerd: I guess as you look at your budget request and that sort of thing for this coming budget and look at it in terms of fall winter play, you still have time to do that, but don't wait until next spring. I think you can have that dialogue with Council certainly as you approach your budget time and even consider that as far as evaluating your fee structure. Bird: Yeah. Siddoway: Mr. President and Madam Mayor, so if I'm understanding correctly, we will move forward with this one as proposed and, then, investigate the other fees, but perhaps not wait until this time next year to look at those nonresident fee. Bird: Yeah. De Weerd: Uh-huh. Siddoway: Okay. Rountree: Thank you. Moss: Thank you. Siddoway: All right. Our next item for discussion is regarding the Boys and Girls Club building and the -- as you know -- as you probably all know, the Boys and Girls Club is vacating the current building just down the street here on Idaho, the former police station, this summer and are moving to their new location at the old Meridian School District offices. Excuse me. And not only are our sports programs growing, but our recreation classes, summer camps, et cetera, are growing immensely and we have a growing need for space. You should have in your packets a memo from the Parks and Recreation Commission from their March 12th meeting, making a recommendation to Council that upon vacation of that building by the Boys and Girls Club that it become available for the Meridian Parks and Recreation Department and Allison Kaptein is here tonight to talk about our need for that space. So, I'd like to tum the time over to Allison. Kaptein: Thank you, Steve. As Steve said, I'm here to talk about the use of the old Boys and Girls Club slash police department building for use as a community center is what I have labeled it. I don't know quite what we want to call it, if we -- we would have to call it something, obviously, so for now I have labeled it Meridian Community Center. Steve, if you could do the next slide. This is a list of the -- of the summer classes and camp -- it's noncomprehensive -- that we will be offering this summer. The classes with Meridian City Council Special MeetioNorkshop April 8, 2008 Page 58 of 71 • one star are classes that are held in city parks, which are -- that's only available to us seasonally as it's hard to hold soccer camp in January in the park. Double starred are classes with multiple sessions. For example, if you see kids multi -media art camp, that is our art camp that has different themes that run weekly, starting June 9th through August 1 st, five days a week, 9:00 to noon. So, the list is -- is bigger than the list you see here. We also have tennis and golf class that are -- take place around the city. Our summer is admittedly our busiest season, as you can see, but our school year program is rapidly increasing. On average we have about three classes per evening at Meridian Middle School is our primary location, although we also have several other locations around the city for our classes. On our busiest evening, which we have -- Tuesdays this year happen to be our busy evening, everyone wanted to teach on Tuesdays. We had six classes in one evening at Meridian Middle School, as well as I said before, classes around -- around the city. Our summer schedule is even more hectic. This summer we will be having six classes or camp. And by camp I mean the ones that you see up there, like jump rope camp. We have a belly dance camp. And those are week long mini camps put on by independent contact instructors. So, we will have six of those or classes at Meridian Middle School every day this summer. We will also be having our Camp Mer -IDA -Moo, which is our traditional day camp and we have two sites on either side of the freeway, one at Meridian Elementary School and one at Mary McPhearson Elementary School and those are every day this summer through August 1 st. We are just expanding and expanding, as you saw on our fee schedule the tons and tons of green new classes and we do have limitations in our ability to use the school district's buildings, as well as other spaces. Steve, you can hit the next slide. Our current facilities that we are using are Meridian Middle School and that is where we have most of our classes. We do have a partnership with them, we offer an after-school program there and they allow us to use their space. So, like that's where I said we had, you know, three classes on average, six classes on a busy night. This summer we will have six classes a day, probably two in the evening, because things slow down in the summer for adults, but pick up for kids. We have computer classes at Meridian High School, at Meridian Middle, and Heritage Middle. We have adult sport leagues that Colin is in charge of. We do have daytime programs at Boise First Church of the Nazarene Community Center and, then, we also have a program with the Sanitary Services Company where they offer classes in their own building. The -- I think the benefits to us having a community center of our own would be, number one, to increase recreational offerings as a whole. One of the -- an example of that would be programs for kids when school is not in session. I think we could call it something like Vacation Station or something cute. I don't know. You know, Spring Break -- a Spring Break program similar to our summer camp, a winter break program, we could have, you know, day long programs. Something I'd really like to see is some sort of leadership program for teens that would maybe run in -- when they are not in school or maybe even when they are in school. We could expand our summer camp programs to ten weeks. Currently we can only be in the school -- when school is in session, aside from the summer, they do allow us to be in the school, but only until the first week in August and, then, they -- the teachers, obviously, need to come back to prepare their classrooms and their curriculum. So, they asked us to not be in there after August 1st this year and we have tons and tons of community members who ask us can you run Meridian City Council Special MeefiWorkshop April 8, 2008 Page 59 of 71 is summer camp longer. This is great -- this is a great thing for my kids. This is a great thing for me fiscally. Why can't it be ten weeks long? So, if we had a place that was not constrained on someone else's schedule it would be easier for us to do that. I don't think that having this old Boys and Girls Club building would solve all of our expanding issues. I think it would help us to expand further to be able to hold multiple classes there, as well as classes at the various other locations. But I think it would -- it would make a big dent. The biggest thing that I think that it would help is my next point, increasing our daytime recreation programs. During the year we can only offer programs basically after work hours, from school it's 4:00 to about 10:00 p.m. -- 4:00 P.m. to 10:00 p.m. Which makes it extremely challenging for us to have any sort of senior recreation program, which is a great need in the community. And I think that being able to have a place to get that -- the ball rolling would really make a huge difference, as well as for our early childhood programs. That was -- Councilman Bird mentioned the baby signs class. That class and our preschool fun class, which is similar to a mommy and me class, is very popular and also community members have expressed to us the need of a place for young families to go during the winter when parks are unavailable, you know, moms and fathers take their kids to the park for an hour. There is no place for them to do that in the winter with the weather being bad. So, those are just kind of a real quick -- quick presentation on -- on our thoughts on our needs and our expanding program. I know it's something that we could discuss in great length, but that's -- that's what I have for you. Thank you. Rountree: Thank you. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess one of the things that as I was growing up we had a community center across the street from our junior high school and it gave teenagers a place to hang out after school. Kaptein: Right. De Weerd: I know that the Boys and Girls Club serve a certain age limit and, then, after that it's not cool to hang out there. Kaptein: Right. De Weerd: And they are trying to have that separate entrance for teenagers and that sort of thing. But have you considered maybe using this for maybe Saturday night dances for teenagers, a place where they could hang out -- and I don't know if that's cool or not. Kaptein: Right. I think that that is something that would be -- I think that would be fantastic. My heart is really in teen youth programming and as we all know, you know, Meridian City Council Special Meetinftorkshop April 8, 2008 Page 60 of 71 • junior high is when kids -- it's easy to lose kids and I think having something in the evenings for them to do -- and this place would be fantastic. When I was in college I worked for Moscow Parks and Rec and they had those teen dances all the time and as a youth staff member we had to chaperone them. De Weerd: That's where I grew up. Kaptein: That's what I was going to ask you if you grew up in Moscow. De Weerd: In fact, Jim Hall was the youth director at the youth -- Kaptein: At the youth center. I worked there for four years. It's great. It's a great facility. And I think that would be great. I know Boise has something like that, I think, at their -- at the Fort Boise where they have like Friday night teen night or something and I think that would be fantastic. I think that's something we could do. It would be very easy to program and low budget after we had kind of the whole thing going. It would be easy to -- to do and I think a great service to the community. Rountree: Comments? Bird: I have none. Zaremba: Mr. President, I think that's an excellent idea. I agree with calling it community center, if you're searching for a name. I think that would -- I know people have been talking about having a community center for at least ten years. I think having this as a start to that idea would prove real quickly how seriously we need a bigger community center. So, I'm in favor of getting the foot in the door there. Kaptein: I agree with you wholeheartedly Rountree: I assume this is an information item, because this is not the only request that we are going to see for this building I'm sure. Siddoway: It is informational, Mr. President, and just to engage the Council in discussion and some direction, so -- Rountree: Appreciate the idea and as we get to that point -- what's the time line with the Boys and Girl's Club? De Weerd: Mr. President, I believe that their time line is to open the new facility for the new school year. So, end of August. Rountree: Okay. Meridian City Council Special Meetworkshop April 8, 2008 Page 61 of 71 Siddoway: Mr. President, what would the process be to securing a decision at some point on the future use of the building? Will it be done by motion of the Council at some point or how does this move forward? Rountree: Having never divvied up city property before, I don't know. I assume the process would be for the Council to make a motion, a resolution, or -- I don't know. I don't know that we have ever done that. Bird: We just made a motion -- a resolution is when we did give it to the Boys and Girls Club. Rountree: Is that how the Boys and Girls got it by a resolution? Bird: And we -- well, we leased it to them for a dollar a year, but -- and, then, that was paid for -- De Weerd: Mr. President? Rountree: Madam Mayor? De Weerd: I guess when they vacated it goes back to city use, so -- Rountree: Right. It would be Council action on what that use would be. De Weerd: Yeah. Zaremba: Mr. President, I don't know how we would -- what would we do, advertise for alternatives. The only other alternative I have heard is the food bank and nothing against the food bank, but I would choose parks department over the food bank. Rountree: And I think that's a choice we have to make when -- Zaremba: But how do we ask for other suggestions? Or do we -- Rountree: Oh, I think they will come. Bird: I was going to say, I don't think you will have to ask. We heard a suggestion this morning. Zaremba: Okay. Bird: Tammy and I did. Nary: Mr. President? Rountree: Bill. Meridian City Council Special Meetinoorkshop April 8, 2008 Page 62 of 71 • Nary: Mr. President, Members of the Council, Madam Mayor. Councilman Zaremba, you were actually reading my mind. I guess the question I was thinking you may want to ask of Mr. Siddoway, what would be a date that would be most beneficial to the parks to be able to plan some programming. You know, if they need -- you know, if they anticipated a vacation date of the Boys and Girls Club is August 1st, for example, and there may be some need for -- I don't know if there is a need for remodeling or anything else, but whatever they need to be able to plan some programming probably would be a drop dead date for the Council to figure out if there are proposals that need to come in front of you for you to make a decision to move forward, so that they could actually efficiently use the building. So, that might be the most logical place to start is when would they need to know. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, Bill, as we look on city owned property, to consider leasing it out or giving it to a community use versus a department use, it would be determined more surplus, would it, or -- Nary: Yes. It has to be -- for you to lease it out, you have to make a decision that you don't need it. If you lease out city property, the decision is that there is no city use for it at the time. So, you're correct. Siddoway: Mr. President, Madam Mayor -- Zaremba: Mr. President, I would say tonight we can't make that finding. There is a potential city use for it. Kaptein: Madam Mayor and Members of the Council, Councilman Zaremba, I would agree that we -- at the parks department, anyway, feel like we have a great use. We do have a great, great partnership with Meridian Middle School and they have been more than fantastic to work with. They accommodate our needs. But they can't accommodate our every need and I don't think our partnership is for us to overrun their facility with all of our programs. They have plenty of other people and groups and their own groups that would like to use their facility. Rountree: In terms of timing, I guess from my perspective, is that whomever -- whether it's city or whatever, it would have to probably correspond to a budgeting cycle and if there is any renovations that need to be done or budget amendments or additions that need to be made for maintenance and operation of the building, because whoever gets it is going to have to maintain and operate it, that it would have to be done probably in the next couple months in order for folks to start including that in their budget preparation. I can't imagine we could wait much further than July. I don't have a real strong recommendation of how to find all the potential uses for the city. This is the first Meridian City Council Special Meetinoorkshop April 8, 2008 Page 63 of 71 0 one I have heard for the city. I have heard for other community uses. I think it's something we need to dialogue with and I don't know if the Mayor's got a suggestion of some way of working with department heads. I'm trying to have them identify potential uses. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: We can certainly have it as an item for discussion at our next directors meeting and -- or maybe even operational meeting to see -- I think that the other departments don't have these extracurricular type of needs. The fire department has their safety center that they do a lot of their classes. The police department and the main fire station do have nice training rooms that they have to offer both their departmental needs, their prevention needs, as well as their public uses as well. I think the parks department is kind of the only one that is out there. But we certainly can have that discussion at -- at the directors meeting and verify that. Rountree: Steve, you had a comment? Siddoway: Yes, Mr. President. The -- I have been in conversation with the Boys and Girls Club regarding their timing. It is my current understanding that they plan to be out around June 1st, depending on how their renovations continue to proceed. I got that information from them about three days ago. So, I need to follow up with them and see if they are still on that time line. He had said that they were -- he had been given a time of May and told me June 1 st to give a little buffer to what we were told. Rountree: It seems a little ambitious. Siddoway: So, I'll follow up on that with them. We would like to be able to occupy it as soon as possible for our summer programs, if possible. And since our -- internally our budget enhancements were due last Friday in anticipation of this discussion, I have already submitted the budget enhancement you talked about for the maintenance and operations of the building, as well as some basic amenities for some folding tables and chairs that we would use to hold some classes. But that will be coming forward later as part of the budget process, but we have thought forward to that. Rountree: Okay. Very good. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Have you had the opportunity to actually walk through the building and inspect and think about it? Meridian City Council Special Meetinoorkshop April 8, 2008 Page 64 of 71 1] Siddoway: Yes, we have. Allison and I met at the Boys and Girls Club building with Joey Schueler about -- Kaptein: A month ago, maybe. Siddoway: Yeah. Kaptein: A month and a half. Yeah. I think that the building would be conducive to our needs. I think there might be the need for some remodel. I don't think a lot. It -- you know, it would be a matter of maybe walking through with a more keen eye as to our needs than we did a few months ago. But I think that with the separate classrooms and part of our budget enhancement that Steve talked about with some room dividers to maybe create multiple classrooms within their one big area to facilitate our needs. Rountree: Thank you. Kaptein: Thank you. Rountree: We will take that under advisement. Siddoway: Mr. President, Madam Mayor -- Rountree: Go ahead. Siddoway: Okay. Last month as I was before you giving an update on several issues, one of the items was a Powerpoint presentation that we planned to take out into the community to meet with groups like Kiwanis or whoever we might be able to meet with and start telling the story of parks out in the community. Parks and Recreation. And it was requested at that time that we bring that -- the presentation forward to Council for you to see as well. So, this is that presentation. Excuse me. I don't know why it's not moving to the next slide. There are several benefits of parks and recreation in our community and one of those benefits is economic and without going through all of these, it's definitely a factor that businesses look at when locating a new business. Perhaps not as important as schools or tax incentives, but it's regularly the third most important factor in determining for locating new corporate headquarters. There are economic benefits to parks and recreation that come as a result of the enhanced quality of life that they mean for people that live within that community. There are also health benefits associated with parks and recreation and just honing in on the middle one there, if you -- by creating places for physical activity, you get almost a 50 percent increase in the frequency of physical activity and that, in tum, creates a large savings and health care costs nationwide. And that's just kind of a big picture overview of some of the benefits. Most of this presentation is geared toward our own park system and this is our current park system. You can see that we have parks distributed throughout the City of Meridian and our one regional park is Settlers Park. We have four community size parks in Heros, Tully, Storey, and Bear Creek. And, then, we have some neighborhood parks scattered throughout. And we have the ability to walk through Meridian City Council Special Meeboworkshop . April 8, 2008 Page 65 of 71 these, depending on the needs of whatever group we are meeting with -- if I come up and click one of these parks, it will send me through to a presentation about that specific park. We can talk about the amenities in that park that are there today. We can talk about future amenities and we have some photos -- you can see the existing shelter. This is the Adventure Island playground. A tremendous asset to our community. The existing concessions building in Storey Park and the recently opened Meridian Youth Baseball complex. If we look at Heros Park, we can look at the amenities there and the -- currently it's soccer fields. We have plans in the future -- perhaps we should break this one down as we did the previous one, to current and future. But we plan to put restrooms, playground, picnic shelters, and things out in that park as well. Tully Park -- again, the amenities. The ball fields. We have the skate park out there. Soccer field. We have two picnic shelters. Very popular. Existing playground, et cetera. Out at Storey we have the ball fields that are out there. The shelters. The playground is -- gets a lot of use out there and is one of our parks with best shade and certainly very heavily used. Bear Creek is our one community park in the south Meridian area and we continue to hear a need for possibly another community park in that south area. It also -- it has two ball fields, a soccer field, picnic shelter, playground and also is very very popular. We have neighborhood parks across the community. Seasons Park. Renaissance. 8th Street. Champion. Chateau. Kiwanis. And these are those smaller parks that are, you know, approximately seven to ten acres in size that -- that serve more of a localized need for several neighborhoods, but within a single square mile. In addition to the neighborhood parks, we also take care of several pocket parks. The one here adjacent to the City Hall, Generations Plaza. Centennial Park next to the Boys and Girls Club building. And, again, just to build on that, the ability to use that building as a community center adjacent to one of our parks really enhances its use for us. And, then, at Fire Station No. 4 there was also a small pocket park built as part of that. One of the questions we get most frequently is about our shelter reservations. Often people know about a shelter. Know about your shelter at Settlers Park, you know, where else do you have shelters, and we actually have a growing list of shelters and this allows us to engage the community on where we have shelters and what their fees are and how many people they will accommodate. Construction projects. De Weerd: Steve. Mr. President? Rountree: Madam Mayor. De Weerd: When is the shelter at Kiwanis Park being built? Siddoway: It currently does not have a date. Elroy has been coordinating with the log construction companies. We came before Council about a month ago and we talked about whether to move forward with just the straight volunteer effort or whether to go with certified logs, with a certified contractor. We have -- we have got a clear set of plans and things from one local contractor. We have been trying to engage a second one, but we -- they haven't been very responsive. So, our goal is to get that moving forward this spring still, but we still need to get a contract underway for that. Meridian City Council Special Meetworkshop April 8, 2008 Page 66 of 71 De Weerd: Okay. 0 Siddoway: You can see it here on our list of construction projects. It needs to get its finishing touches with the installation of a playground and picnic shelter. The -- we need to add the -- the shelter is right there. Adventure Island playground and Heros Park, those projects were both approved tonight on the Consent Agenda and will be moving forward this spring. The 8th Street Park pedestrian crossing is dealing with a lot of floodplain issues that we talked about earlier tonight. We have been through the floodplain analysis and have met the no rise certification that's required by Public Works and we have had a follow-up meeting with Nampa -Meridian and are moving forward to work on construction documents on that. The splash pad will be getting upgrades this spring in preparation for its opening for Memorial Day weekend and I need to come back before you to talk about Settlers Village Square. We have just received the construction documents and cost estimates. I believe that we will want to break that specific project into several phases due to funding constraints, but I -- we will make that part of a future presentation. But we would -- we do have some funds available and would like to move forward with a phase of that project this year. We also have future parks. Julius M. Kleiner Memorial Park, that's now on the record as part of the annexation that came through. Sixty acres planned for a park as part of the Meridian Town Center project near Fairview and Eagle. William Watson Park, a neighborhood park as part of the Bainbridge Subdivision, currently on hold as the subdivision's not under construction, but certainly coming forward. And, then, the unnamed park is the Borup property and we got 30 acres there at Cherry Lane and McDermott and we will be -- that one is on hold pending water, sewer, and others. But we do have a site there and we want people to know that not only do we have our existing park, but we are also planning very much for future parks. Any questions about the park side before continuing? The recreation is also a big part of what we do. We have the -- we have three activity guides that come out every year. The one that you see here for spring and summer is our brand new activity guide for 2008 summer -- spring and summer. It actually publishes a week from this Saturday. So, that will be out and has grown from even what the last summers was and we continue to offer more and more classes. But we have three -- one that comes out for spring and summer, one that comes out for fall, and one that comes out for winter and separate offerings in each. You have already seen a lot of this in the previous presentation, so I'll skip over it, but, you know, a lot of people don't know how much we offer and this gives us an opportunity to go out in the community and say, you know, look -- look at all that we have to offer. There is a very wide range of recreation opportunities. We have our teen activities club where -- this is at Meridian Middle School. It's every day. They participate in science projects, field trips, community service projects, et cetera, and we have a group of kids that participate there. Our summer camps are tremendously popular over the summer. Sports camps. Camp Mer -IDA -Moo is -- goes throughout the summer and is our traditional summer camp. I won't go through each of those, but -- but the demand for those continues to grow and is very high. Sports leagues, as we talked about with Colin, continue to grow. Not only do we offer softball, but volleyball, basketball, and now we are offering girls fast pitch softball. Under volleyball and basketball and softball it -- we have coed teams, we have men's teams, we have women's teams. Movie night in Meridian. Just to -- it's just Meridian City Council Special Meeboworkshop • April 8, 2008 Page 67 of 71 amazing how this has been embraced by the community for its first year and we are moving into its second year and its free to the community. They will be held this year every Friday night during the three months of June, July, and August. Last year they kind of bounced back and forth between Friday and Saturdays and it created some confusion to -- this year they will all be on Fridays. And a tremendous amount of fun. And our schedule is published and is available on our website. I don't know if anyone's had a chance to look at that yet, but we would encourage you to. De Weerd: Steve? Siddoway: Yes. De Weerd: Before you move on with the movie night, I think it was -- was talked about forming a partnership maybe out at Meadow Lake Village for the senior community in providing maybe a couple of movie nights for them. Has that progressed? Moss: Yes. Madam Mayor, Members of the Commission -- or Council, I did meet with a gentleman out at Meadow Lake Village and I -- his name is slipping my mind right now, but that was going to be a part of something else we were going to bring to Council at some point, which was the rental -- the proposed rental of the movie screen, which was my indication that that was maybe not going to happen anytime soon. And so some kind of partnership would have to be formed to do anything with -- so that any outside organization that was using the movie screen, so it -- it hasn't progressed anywhere past -- past just meeting with him, because I -- it was my understanding that's with the -- with the Council not liking the idea of renting out the movie screen, that that may -- that may put an end to that. But I'm not sure what kind of partnership you had in mind. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I think it's an excellent partnership opportunity to serve the 55 and older group and providing movies -- I know the senior center had mentioned something, as well as Meadow Lake and they have a great facility to accommodate older -- for the older sector. Rountree: Careful. Bird: And I have probably got enough movies for them to watch, too. De Weerd: And you can just get them from Mr. Bird. Bird: Francis the Talking Mule and Ma and Pa Kettle. Meridian City Council Special Meelioworkshop April 8, 2008 Page 68 of 71 0 Moss: Madam Mayor, I think that is -- I think it's a great idea and I was very excited when I originally met with him, but -- and so a partnership is certainly something I'd like to do. He's already talked with some sponsors and it's my understanding that he's going to be working with the same audio visual company that we work with during the summer that sponsors our program. I don't believe they are going to be sponsoring his program as well and so it's probably going to cost him a little bit more money and so that is just a -- I guess a decision that we would have to make that -- that, you know, we are willing to invest the staff time that's involved, because I certainly wouldn't want to just give them the movie screen without having them any experience of how to -- how to set it up and things like that, because it would take -- it would take me just as much time to show them how to do it as it would for me to just go do it myself, so -- De Weerd: I think it would be an excellent partnership and serving a different segment of our community. Moss: I agree. It was -- I believe it was my understanding that they wanted to do one show before our show started and, then, one show after -- on Fridays and possibly a Saturday or two in between. So, I think the other -- the other thing that we discussed was just making sure that the two programs were -- were different, so that we didn't kind of over -- over saturate the city with all these different movie shows and we'd keep the -- keep this one to -- as we say, you know, the -- the Meadow Lake Village crowd and have the old -- older movies that would appeal to them a little bit more, as opposed to movie night in Meridian is generally the family friendly kid movies. You know, we have like Madagascar and movies like that available this summer. So, I think that's a great idea, assuming that we -- we keep -- we keep the movies -- I think the titles will separate the crowd -- will separate the crowd out. De Weerd: The locations will, too. Moss: Yeah. Siddoway: And I would concur. We just want to make it sure we are not competing with ourselves and diluting the popularity of what we got, but I think it can be done, so that it won't. De Weerd: Infrequent. Siddoway: Moving on. The Christmas tree lighting, another special event, in Generations Plaza. We have our Barn Sour Run. It's a -- we have a 10K, a 6K and a one mile fun run every summer. Colin, it's the weekend before Dairy Days? After. Weekend after Dairy Days. You know, we are constantly listening and there is a lot more ideas out there. These are just some of what we have heard. The need for a community center. Community Park south of the freeway. People would like to be able to reserve shelters online. Right now they do have to contact us to able to do that. Our software doesn't allow that. Activities fair. This is kind of a fun one. Our adult dodge ball league. It's actually going to be a reality this fall and it's going to be publicized in Meridian City Council Special MeetnONorkshop April 8, 2008 Page 69 of 71 • our activity guide and you would be surprised at the amount of interest it seems to be generating. We want to engage people. So, this slide -- how can I get involved. We want people to give us their feedback. We have a link here to the -- the survey and if I were to click on this it would go right to it, but we have already had over 300 responses to our survey and it continues to grow every week. So, we want to get out and continue to get out into the community. I directly contacted the senior center last week to make sure they had it. They had not seen it yet, so I made sure that they had it and they are publicizing it among their members. But the response is great. To become involved, they can become an instructor with our recreation program. They can volunteer at one of our events. And we have a Care Enough To Share, which is a scholarship program that if people donate funds, we will provide scholarship to needy children to attend some of our activities. And, then, our last slide. Asking people what we currently don't have that they'd like to see available, either in terms of programs or facilities or, really, any questions that they would have. And with that I would stand for any questions or feedback from Council. De Weerd: Very nice. Rountree: Comments? Questions? Bird: No, just very nice presentation. Rountree: Good job. Bird: Very nice. Rountree: Thorough. Zaremba: Excellent. Moss: Thank you very much. Bird: Appreciate it. Item 6: CITY ORDINANCE REVIEW: (a) Ordinance No. 08-1354: Outdoor Sales and Temporary Use Permit Ordinance (2nd Reading): Rountree: All right. Next item. City ordinance review. And I assume that, Bill, you're wanting some guidance from us on that? Nary: Mr. President, Madam Mayor, Members of the Council, actually, this is just second reading. Rountree: Oh. Okay. This is second the reading. Okay. Take it away, Jaycee. Meridian City Council Special MeetioNorkshop April 8, 2008 Page 70 of 71 a Holman: Thank you, Councilman Rountree. This is the second reading of the City of Meridian Ordinance No. 08-1354 by title only. An ordinance of the City of Meridian, replacing Chapter 4, Title 3, of the Meridian City Code, relating to outdoor sales and temporary uses, providing for definitions, regulating mobile sales units, regulating temporary uses, providing for a citizen's use permit and providing for a savings clause. Rountree: And that's all we need. Bird: Charlie, ask if there is anybody in the audience that wants to testify. Rountree: For the record, if we had anybody in the public here, that would want it read in full? Hearing no response from nobody that's here -- Bird: We continue it to next week. If you want to read it, throw the paper out there. Moss: I have plenty in my head. Item 7: EXECUTIVE SESSION: ISC 67-2345(1)(f) (to consider and advise its legal representatives in pending litigation): Rountree: Thank you, Robert. We have a request for Executive Session for an update on a legal matter. And I think that's -- is that F? So, if I could get a motion to that effect. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345 (1)(f). Zaremba: Second. Rountree: Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. EXECUTIVE SESSION: Rountree: Motion to come out of Executive Session. Zaremba: So moved. Bird: Second. Meridian City Council Special Meebn%ori<shop April 8, 2008 Page 71 of 71 0 Rountree: It's been moved and seconded to come out of Executive Session. All those in favor? MOTION CARRIED: THREE AYES. ONE ABSENT. Bird: Moved we adjourn the special meeting -- workshop meeting. Zaremba: I second. Rountree: It's been moved and seconded that we adjourn. All those in favor? MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 10:25 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) TAMMY D D, MAYOR ®5 1 6LD I C& DATE APPROVED ATTEST: JAYCEG L. HOLMAN, ® © Mayor Tammy de Weerd E City Council Members: IDIAN��� Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, April 8th, 2008 at 5:30 pm. The Meridian City Council will be discussion the following agenda items: - Proclamation for Renaissance Magnet High School's Skills USA Team Award Bid / Approve Contract for Parks Security System to The Security Group for a not to exceed amount of $24,999.00 Award Bid / Approve Contract for Settler's Park Maintenance Bldg to Haemker General Construction for not to exceed amount of $99,450.00 Award Bid / Approve Contract for Heroes Park Construction to Boise Excavation for not to exceed amount of $149,936.56 Award Bid / Approve Contract for Adventure Island Playground Phase 4 to Haemker General for a not to exceed amount of $288,000 Tour of New City Hall Building Construction - Update on projects for Lakeview Golf Course Summary & Update of the SAUSA with the Treasure Valley Partnership Discussion of Heritage Ball Fields Floodplain Ordinance Discussion Follow Up Discussion on 2006 International Fire Code Tabled from April 1, 2008: Budget Amendment Interdepartmental Transfer from City Clerk's Office to Mavor's Office for Personnel Transfer for $95,048.00: Tabled from April 1, 2008: Budget Amendment for Community Development Block Grant for the Planning Department for $237,789: Meridian City Council Special Workshop / Meeting —April 8, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Discussion of Downtown Transportation Studies 2008 Parks & Recreation Fee Schedule Boys & Girls Club Building - Parks & Recreation Power Point Presentation Ordinance No. 084354 Permit Ordinance (2nd Reading): The public is welcome to attend. DATED this 4th day of April, 2008. JA Outdoor Sales and Temporary Use OF o BRAL = 1 HOLMAN - CITY 111111161 II1111�1�, Meridian City Council Special Workshop / Meeting — April 8, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. V n U �J E IDIAN�-- ......... ........... 0) CITY COUNCIL SPECIAL MEETING / WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, April 8, 2008 at 5:30 p.m. David Zaremba ® Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd Item Agenda Item - Presenter Action Needed Time 1 ROLL CALL ATTENDANCE City Clerk _ 2 ADOPTION OF AGENDA City Council Approve - 3 Proclamation for City Council Approve Renaissance Magnet High School's Skills USA Team 4 CONSENT AGENDA City Council Approve (a) Award Bid/ Approve Contract for Parks Security System to The Security Group for a not to exceed amount of $24,999.00 (b) Award Bid/ Approve Contract for Settler's Park Maintenance Bldg to Haemker General Construction for not to exceed amount of $99,450.00 (c) Award Bid/ Approve Contract for Heroes Park Construction to Boise Meridian City Council / MDC Joint Special Meeting / Workshop Agenda — April 8, 2008 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. V/ k J J • Excavation for not to exceed amount of $149,936.56 (d) Award Bid/ Approve Contract for Adventure Island Playground Phase 4 to Haemker General for a not to exceed amount of $288,000 COMMUNITY ITEMS / PRESENTATIONS: (a) Tour of New City Hall Building Construction (b) Update on projects for Lakeview Golf Course Dick Davis (c.) Summary & Update of the Christian SAUSA with the Treasure Nafzger Valley Partnership (d) Discus , ion of He itage Ball Parks � Fields l VGu� J1, 4\r -C Department — � 1 q ((5 Steve Siddoway (e) Floodplain Ordinance Discussion 1Z vU� wy� i'D (f) Follow Up Discussion on 2006 International Fire Code (g) Tabled from April 1, 2008: Budget Amendment r6cge IOIvla Or Sfor Personnel Transfer 048.00: (h). Tabled from April 1, 2008: Budget Amendment for Communily Development Block Grant for the Planning Department for $230,544: Discussion of Downtown Public Works — Kyle Radek w) Szd i Vie, Fire Department — Joe Silva Plannin • Meridian City Council / MDC Joint Special Meeting / Workshop Agenda — April 8, 2008 Page 2 of 3 All materials presented at public meetings_shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0 Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda —April 8, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Transportation Studies Department — Matt Ellsworth Q) 2008 Parks & Recreation Parks Fee Schedule Department — Steve Siddoway (k) Boys & Girls Club Building Parks l/ Department — Steve Siddoway (1) Parks & Recreation Power Parks Point Presentation Department — Steve Siddoway 6 tITY ORDINANCE REVIEW: (a) Ordinance No. 08-1354: Outdoor Sales and Temporary Use Permit Ordinance (2nd Reading): Meridian City Council/ MDC Joint Special Meeting /Workshop Agenda —April 8, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0 April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. $ REQUEST Proclamation for Renaissance Magnet High School's Skills USA Team AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT. ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Ike Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • Tara Green 0 Page 1 of 2 From: Shelly Houston Sent: Wednesday, April 02, 200811:09 AM To: Will Berg Cc: Jaycee Holman; Tara Green Subject: Proclamation & Presentation Request Follow Up Flag: Follow up Flag Status: Green The students of the new Renaissance Magnet high School's SkillsUSA team would like to be honored with a proclamation and handshake presentation at the April 8th City Council meeting in recognition of their building of the Meridian Habitat for Humanity Home. This is good timing as they will be heading out soon to represent Meridian at a national SkillsUSA competition/convention. Can we honor their request which came through their instructor Mark Enger of the Joint School District #2? If we can, here is some proposed wording for a proclamation... I have a picture frame. Thanks --- Shelly Proclamation Whereas, the City of Meridian is proud to recognize deserving citizens of this Community, especially students who accomplish great things on behalf of their community; and Whereas, Renaissance Magnet High School SkillsUSA students have demonstrated concern and compassion for a Meridian family by constructing a Habitat for Humanity home—the "Meridian Home Build"; Whereas, SkillsUSA Team Renaissance willingly performed numerous hours in planning and constructing a home during their class time and weekends; Whereas, SkillsUSA Team Renaissance in collaboration with the Mayor's Youth Council engaged in special fundraising efforts to financially support the construction of the Meridian Home Build; Whereas, the Mayor and City Council of the City of Meridian acknowledges SkillsUSA Team Renaissance and the efforts of their classmates in Mr. Enger's Residential Construction class; Therefore, I, Tammy de Weerd, Mayor of the City of Meridian, do hereby proclaim Tuesday, April 8th, 2008, as SkillsUSA Team Renaissance Day in the City of Meridian in recognition of Team Renaissances' outstanding achievement and 4/4/2008 • leadership. Dated this 8th day of April, 2008. Shelly A. Houston Community Communications Coordinator Office of the Mayor City of Meridian Meridian City Hall 33 E. Idaho Avenue, Meridian, ID 83642 Office: (208) 884-2468 ext. 252 Cell Phone: (208) 890-4476 Fax: (208) 884-8119 Visit us online at www.meridiancity.org 4/4/2008 • Page 2 of 2 L • April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 4-A REQUEST Award Bid / Approve Contract for Parks Security System to The Security Group for a not to exceed amount of $24,999.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. COMMENTS See attached RECEIVED Memo APP 0 3 2006 �'>itn y Of Meridia Clt3r Clerk Office To: Jaycee Holman, City Clerk From: Keith Watts, Purchasing Agent CC: Tara Green, Elroy Huff Date: 4/8/08 Re: April 8 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the April 8 City Council Consent Agenda for Council's consideration. Award of Bid and Approval of Agreement for Independent Contractor Services for Parks Security System. The Bid was opened on January 11, 2008. The Agreement is the City's standard Agreement for Independent Contractor Services. Recommended Council Action: Award of Bid and Approval of Agreement with The Security Group for the Not -To -Exceed amount of $24,999.00., and authorize the Mayor to sign and City Clerk to attest. ADDITIONAL NOTES: We received only one bid (The Security Group) at $28,500.00 which exceeded the estimate of $25,000. The bidder did not want to get a Performance and Payment Bond so he dropped his price to $24,999.00 Thank you for your consideration. 0 Page 1 AGREEMENT �i APR FOR INDEPENDENT �'ity of'R DE T CONTRACTOR SERVICES �e THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 1St day of February , 2008, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and The Security Group, inc., hereinafter referred to as "CONTRACTOR", whose business address is 357 E. Watertower Ln, Suite A and whose Public Works Contractor License # is 12977. INTRODUCTION Whereas, the City has a need for services involving Security System Installation Services; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, Park Security Systems — page 1 of 12 0 publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a time and Lump Sum basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health Park Security Systems — page 2 of 12 5� CC insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) September 30, 2008 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any par of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or C. Death of Contractor 4. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may Park Security Systems — page 3 of 12 • • terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. Park Security Systems — page 4 of 12 6. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses an6 related investigations, claim administration and defense expenses. To the extent of the indemnity in this contract, Contractor's Park Security Systems — page 5 of 12 0 • Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Bonds: Payment and Performance Bonds are required on all Publics Works of Improvement Projects over $25,000.00 8. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Idaho Avenue Meridian, Idaho 83642 The Security Group, Inc. Attn: Jeff Kezar 357 E. Watertower Ln, Ste. A Meridian, ID 83642 Idaho Public Works License #: 12977 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. Park Security Systems — page 6 of 12 9. Attorney l=ees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 14. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Park Security Systems — page 7 of 12 • 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 20. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. Park Security Systems — page 8 of 12 CITY OF MERIDIAN BY: TAMMY de EERD, MAYOR Dated: Approved by Council: The Security Group, In BY: Dated: '+A keg Attest: � 01811CAL JR., CITY CLERK �A ICEE L . 01-m ArN1 00�— `/��llllllli 7ILt5t��`�`` Approved as to Content Department Approval BY: KEITH TTSJ, PURCHASING AGENT Dated: �/ ,,�Z '09 Approved as to Form CITY ATTORNEY Park Security Systems — page 9 of 12 BY: NAME: f4 TITLE: TITLE: `��i�s Zw1-441►-- Div -e -A' Dated: I/r" be Attachment A. SPECIFICATIONS / SCOPE OF WORK Equipment at each restroom building, (1) Digital Video Recorder w/ the following requirements: * 3 year warranty * Free DDNS server for use with dynamic IP addresses * MPEG -4 high quality compression, 5-10 times smaller than MJPEG * Triplex operation enabling simultaneously view live or playback while continuing to record & network transfer * Remote monitoring, recording, playback, change system settings and dome camera control via Ethernet and/or Internet * Recording Rate: Up to 60pps * 1 Channel in out for audio recording * USB 2.0 port for video clip exporting, supports USB thumb drive. * Easy software upgrade via Network or USB Thumb Drive ' Multiple built-in dome camera protocol (through RS485): including Pelco D, Pelco P, AD422, Fastrax, DynaColor, JVC ' Automatic camera detection (Plug & Play) * Digital Zoom 2 x 2 in live mode * Covert camera operation provides enhanced security and administrator control * Dynamically programmable recording priority, motion detection, alarms, and scheduling * Programmable call -monitor switching sequence * Up to 30 sec pre -alarm recording * USB mouse Support for user-friendly operation * Multiple language on-screen menus * Password to secure installation authorization * Network software supports static IP, DHCP, PPPoE and DDNS * Network hardware supports 10/100M ` Operating Temperature: 32 degrees F to 104 degrees F ** HDD size 160GB. (4) Cameras w/ the following requirements: * 520 TV Lines of Resolution * Vandal proof and weatherproof * 4-9mm Auto Iris Lens Park Security Systems — page 10 of 12 ' Dual Voltage (12v or 24v) * True Color * Sony Ex -view * Unique 3 Axis Mounting Bracket (1) Power Supply w/ the following requirements: *4amp * 4 individual fused outputs * 12VDC/24VAC Cabling Requirements Per Camera (4): * 50'- RG59, 95% BC nonplenum * 50'-18/2 stranded nonplenum Installation to be at the following locations: Bear Creek Park 2400 S. Stoddard RD. Messina Meadows Park 4155 S. Genoard Ave. Kiwanas Park 2400 E. Three Bars Dr. Storey Park Corner Main and Franklin Seasons Park 5300 W. Ridgeside St. Champion Park 3430 N. Troxal Way Settlers Park 3401 N. Meridian Rd. (3 buildings) Tully Park 2500 N. Linder Rd. Attachment B Park Security Systems — page 11 of 12 MILESTONE I PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $24,999.00 TASK DESCRIPTION DATE AMOUNT A Bear Creek Park $2,850.00 B• Messina Meadows Park $2,850.00 C. Kiwanas Park $2,850.00 D. Storey Park $2,850.00 E. Seasons Park $2,850.00 F. Champion Park $2,850.00 G. Settlers Park $5,049.00 H. Tully Park $2,850.00 TOTAL $24,999.00 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. Park Security Systems — page 12 of 12 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 4-B REQUEST Award Bid / Approve Contract for Settler's Park Maintenance Bldg to Haemker General Construction for not to exceed amount of $99,450.00 AGENCY COMMENTS CITY CLERK: See affached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT. ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. • Memo To: Jaycee Holman, City Clerk From: Keith Watts, Purchasing Agent CC: Tara Green, Elroy Huff Date: 4/8/08 Re: April 8 City Council Meeting Agenda Item APP 0 8 2008 city Of Meridian City Clerk Office The Purchasing Department respectfully requests that the following item be placed on the April 8 City Council Consent Agenda for Council's consideration. Award of Bid and Approval of Agreement for Independent Contractor Services for Settlers Park Maintenance Building. The Bid was opened on April 2, 2008. The Agreement is the City's standard Agreement for Independent Contractor Services. Recommended Council Action: Award of Bid and Approval of Agreement with Haemker General Construction for the Not -To -Exceed amount of $99,450.00., and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. 0 Page 1 AGREEMENT FOR APR 20oq INDEPENDENT CONTRACTOR SERVICES Cit (SETTLERS PARK MAINTENANCE BUILDING) (Oit;c j he® iej THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 8th day of April , 2008, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Haemker General Construction, hereinafter referred to as "CONTRACTOR", whose business address is 622 South Powerline Rd., Nampa, ID and whose Public Works Contractor License # is 13663-B-3. INTRODUCTION Whereas, the City has a need for services involving Settlers Park Maintenance Building; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a SETTLERS PARK MAINTENANCE BUILDING - Page 1 of 11 0 0 royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Lump Sum basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, SETTLERS PARK MAINTENANCE BUILDING - Page 2 of 11 0 • retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, anticipated to be April 8, 2008. All work is to be completed no later than June 6, 2008. Liquidated damages will apply to each calendar day thereafter until project is complete. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any par of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or C. Death of Contractor 3.5 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES Upon receipt of a Notice to Proceed, the Contractor shall have until June 6, 2008 to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $250.00 per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. SETTLERS PARK MAINTENANCE BUILDING - Page 3 of 11 0 • 4. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. SETTLERS PARK MAINTENANCE BUILDING - Page 4 of 11 0 • 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all SETTLERS PARK MAINTENANCE BUILDING - Page 5 of 11 insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Bonds: Payment and Performance Bonds are required on all Publics Works of Improvement Projects over $25,000.00 8. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Idaho Avenue Meridian, Idaho 83642 SETTLERS PARK MAINTENANCE BUILDING - Page 6 of 11 0 i Haemker General Construction Attn: Jim Haemker 622 South Powerline Rd. Nampa, ID 83686 Idaho Public Works License #: 13663 —13-3 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 9. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or SETTLERS PARK MAINTENANCE BUILDING - Page 7 of 11 completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 14. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. SETTLERS PARK MAINTENANCE BUILDING - Page 8 of 11 0 • 20. Advice of Attorney: Each parry warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN TAMMY&WEERD, MAYOR HAEMKE GENERAL CONSTRUCTION BY: Jez� Title: n IA_, I," r - Council Approval: ('� COF Dated: _4'/ - Attest: Ago o� = €TEAL JAYCE . HOLMAN, CITY CLERK Approved as to Content Department Approval BY: —z�A KEITH ATTS, PURCHASING AGENT Dated: L/-7-06 Approved as to Form CITY ATTORNEY BY: hak., f- 4" Name: S V-. 5,dd--- Title: favk's Dated: SETTLERS PARK MAINTENANCE BUILDING - Page 9 of 11 0 ATTACHMENT A SPECIFICATIONS / SCOPE OF WORK 1. Provide all labor, material and equipment to complete the site work. 2. Provide for job site safety and security in accordance with generally accepted construction practices. 3. Properly dispose of any misc. debris as required. Protect trees adjacent to project site from damage due to construction. 4. Waste all unsuitable spoils off-site. Import/export additional material as required. 5.. Sawcut and remove existing concrete pavement as required for installation of sewer line. 6. Sawcut and remove existing asphalt pavement as required for installation of sewer line. 7. Provide all excavation, backfill, base and compaction for all utility line work. 8. Provide all concrete paving and asphalt paving including base material. Provide landscape and irrigation repair. 9. Contractor is responsible for erosion and sediment control, street cleaning, and repair of damage to existing roads, asphalt, landscaping, etc. 10. Provide all notifications, permits, and fees for this work. 11. All surveying and staking is the responsibility of the Contractor. 12. Provide daily clean-up and removal of debris. 13. Provide maintenance building per construction plans. 14. Provide gravel area in front of maintenance per site plan. 15. Internal and external caulk, prime and painting. 16. Size and install electric heater for building. 17. Install a 200 Amp Electrical Service. 18. Shingles to be 30 Year Architectural. 19. Provide a 220 volt outlet for a welder (consult Parks Dept. Superintendent for location) 20. Install the following electrical receptacles: interior main shop (9), Office (4), Restroom (2), Small Shop (3). (consult Parks Dept. Superintendent for location) 21. Plumb restroom with water stubs for hot and cold and sewer stub for future shower. 22. Exterior doors, 18 gauge on door and frame. Hollow metal Continuous welded edge, flush top cap, Brand Curries 707 or approved equal. 23. Exterior door closer 351 series Power Glide Sargent, Or approved equal. 24. Door Hinges McKinnney hinge Model T4A3786, or approved equal. 25. Exterior man doors Sargent, 10 line lever lock 26. Roll up doors 2- 12x12 TS150 R-14 insulation, Metal on Metal, Lift Master ATS 27. Roll up doors 1- 8x10 TS150 R-14 insulation, Metal on Metal, Lift Master ATS SETTLERS PARK MAINTENANCE BUILDING - Page 10 of 11 Attachment B MILESTONE ! PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed TASK DESCRIPTION DATE AMOUNT A. Settlers Park Maintenance Building 6-3-08 $99,450.00 B. TOTAL $99,450.00 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. SETTLERS PARK MAINTENANCE BUILDING - Page 11 of 11 C� April 4,2W8 MERIDIAN CITY COUNCIL MEETING APPLICANT 0 �7 April 8, 2008 ITEM NO. 4-C REQUEST Award Bid / Approve Contract for Heroes Park Construction to Boise Excavation for not to exceed amount of $149,936.56 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • Memo To: Jaycee Holman, City Clerk From: Keith Watts, Purchasing Agent CC: Tara Green, Elroy Huff Date: 4/8/08 Re: April 8 City Council Meeting Agenda Item • amity of Merid al. ti ny Clerk Office, The Purchasing Department respectfully requests that the following item be placed on the April 8 City Council Consent Agenda for Council's consideration. Award of Bid and Approval of Agreement for Independent Contractor Services for Heroes Park Construction. The Bid was opened on March 31, 2008. The Agreement is the City's standard Agreement for Independent Contractor Services. Recommended Council Action: Award of Bid and Approval of Agreement with Boise Excavation for the Not -To -Exceed amount of $149,936.56., and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. 0 Page 1 • AGREEMENT FOR APR INDEPENDENT CONTRACTOR SERVICES f,' (HEROES PARK CONSTRUCTION) at y ®f C0�i Q;1e � r diary off. THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 8th day of April , 2008, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Boise Excavation. LLC, hereinafter referred to as "CONTRACTOR", whose business address is P.O. Box 366, Meridian, ID 83680 and whose Public Works Contractor License # is 16579 — C-4. INTRODUCTION Whereas, the City has a need for services involving Heroes Park Construction; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. HEROES PARK CONSTRUCTION — page 1 of 11 i 0 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Lump Sum basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. HEROES PARK CONSTRUCTION — page 2 of 11 3. Tera: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) September 30, 2008 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any par of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or C. Death of Contractor 3.5 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES Upon receipt of a Notice to Proceed, the Contractor shall have 30 calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of 250.00 per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. 4. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared HEROES PARK CONSTRUCTION — page 3 of 11 under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any HEROES PARK CONSTRUCTION — page 4 of 11 third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which' the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. HEROES PARK CONSTRUCTION — page 5 of 11 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Bonds: Payment and Performance Bonds are required on all Publics Works of Improvement Projects over $25,000.00 8. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Idaho Avenue Meridian, Idaho 83642 Boise Excavation, LLC Attn: William Casey P.O. Box 366 Meridian, ID 83680 Idaho Public Works License #: 16579 — C-4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. HEROES PARK CONSTRUCTION — page 6 of 11 0 9. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. 14. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, HEROES PARK CONSTRUCTION — page 7 of 11 i 0 records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 20. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. HEROES PARK CONSTRUCTION — page 8 of 11 • TAMMY de6K]EERD, O. Dated: r • Council Approval: �� Attest: cj of JAYCE L. HOLMAN, CITY CLE BOISE EXCAVATION, LLC BY: 30gli xr/idAil�' Lis Name:/ Title: 0W4-1TZ_ Dated: A�o y - OF �� rr AF 0 BEAL _ RK Approved as to Content BY: /J� ; /-'� KEIT , PUR ASING AGENT Dated: " 8 lO e) Approved as to Form CITY ATTORNEY Department Approval BY: NAME: 4vh id oar TITLE: lan�kt > _ ker rw4,- Dime&, - Dated: abs HEROES PARK CONSTRUCTION — page 9 of 11 ATTACHMENT A SPECIFICATIONS / SCOPE OF WORK 1. Provide all labor, material and equipment to complete site work. 2. Clear and grub existing site. Properly dispose of any misc debris. 3. Cut and fill entire site and rough grade. Waste all unsuitable spoils off - site. 4. Saw cut and remove existing asphalt or concrete where needed. 5. Provide all site demolition as called out. 6. Provide all excavation, backfill, base and compaction for all site concrete paving, asphalt paving and landscape areas. 7. Provide all concrete paving and finish, and asphalt paving. 8. Contractor is responsible for on site protection of freshly poured concrete from vandalism. 9. Quantities of materials are on the front page of the plan set. 10 .Sediment and erosion plan is provided by the owner. 11. Provide and install materials and labor for the irrigation system and landscaping. 12. Provide trenching, back fill, trench settling, fine grading, top soil, seeding, sodding, 13. Coordinate irrigation schedule for seed and sod with the Parks department. Parks will take over from the contractor after 30 days. 14. Provide survey and or staking for the project. ADDITIONAL CLARIFICATIONS All materials (spoils) stay on the site. If there is excess it is to be moved to the west side of the property. Curb and gutter are required on the east side of the parking lot? Contractor is responsible for fileing the NOI, the City will provide the contractor with the SWPP Plan. Work is to begin 4-9-08 complete no later than 44 days after (May 23, 2008). The posts on the East side of the gravel area (SW) may be removed for access. Retainage amount is 5%. HEROES PARK CONSTRUCTION — page 10 of 11 0 • Attachment B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed TASK DESCRIPTION DATE A. Heroes Park Construction 5-23-08 B. TOTAL AMOUNT $149,936.56 $149,936.56 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. HEROES PARK CONSTRUCTION — page 11 of 11 April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 4-D REQUEST Award Bid / Approve Contract for Adventure Island Playground Phase 4 to Haemker General for a not to exceed amount of $288,000 AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 Memo To: Jaycee Holman, City Clerk From: Keith Watts, Purchasing Agent CC: Tara Green, Elroy Huff Date: 4/3/08 Re: April 8 City Council Meeting Agenda Item i City Of Meridian City Clerk Office The Purchasing Department respectfully requests that the following item be placed on the April 8 City Council Consent Agenda for Council's consideration. Award of Bid and Approval of Agreement for Independent Contractor Services for Adventure Islanad Park Playground Improvements Phase 4. The Bid was opened on March 13, 2008. The Agreement is the City's standard Agreement for Independent Contractor Services. Recommended Council Action: Award of Bid to Haemker General Construction and Approval of Agreement for the Not -To -Exceed amount of the Bid Award of $288,000.00., and authorize the Mayor to sign and City Clerk to attest. ADDITIONAL NOTES: Haemker General Construction was the low bidder at $306,867.51. Since the bid opening the cost of rock has dropped and contractor has passed on the cost savings. Thank you for your consideration. 0 Page 1 .. • • AGREEMENT FOR APR p 8 2008 INDEPENDENT CONTRACTOR SERVICES C,t (ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMENTS�f� 'djan office THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 8th day of April , 2008, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Haemker General Construction, hereinafter referred to as CONTRACTOR", whose business address is 622 South Powerline Rd. and whose Public Works Contractor License # is 13663-13-3. INTRODUCTION Whereas, the City has a need for services involving Adventure Island Park Playground Improvements Phase 4; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 1 of 14 royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Lump Sum basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 2 of 14 retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, anticipated to be April 8, 2008. All work is to be completed no later than June 30, 2008. Liquidated damages will apply to each calendar day thereafter until project is complete. A Time extension may be granted depending on equipment shipping dates. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any par of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or C. Death of Contractor 3.5 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES Upon receipt of a Notice to Proceed, the Contractor shall have until June 30, 2008 to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $100.00 per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 3 of 14 4. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 4 of 14 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 5 of 14 CITY at least ten (10), days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Bonds: Payment and Performance Bonds are required on all Publics Works of Improvement Projects over $25,000.00 8. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 6 of 14 33 E. Idaho Avenue Meridian, Idaho 83642 Haemker General Construction Attn: Jim Haemker 622 South Powerline Rd. Nampa, ID 836860 Idaho Public Works License #: 13663-13-3 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 9. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is Strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 7 of 14 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 14. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 8of14 • be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 20. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 9 of 14 0 � J TAMMY,T -D MAYOR It . - •: � 200j -, Council Approval: • HAEIVIKE ENERAL CONSTRUCTION BY: Z. Name: '1y -4r --.t Title: Dated: 41 - i - o F Attest: lwe` �a JAYCEE L HOLMAN, CITY CLERKSIAL _- r lei, Approved as to Content `''�►►►►�,,,++++ Department Approval BY: A'//'d KEITPrXATfS, PURCHASING AGENT Dated: /-/ l - -7 - 63 Approved as to Form CITY ATTORNEY BY: Za� NAME:Go�� TITLE: Dated:'/ren ' ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 — Page 10 of 14 0 ATTACHMENT A • SPECIFICATIONS / SCOPE OF WORK Notes: 1. Provide all labor, material and equipment to complete the site work. 2. Provide temporary 6' high chain link construction fencing. 3. Clear and grub existing site. Properly dispose of any misc. debris. Protect trees adjacent to project site from damage due to construction. 4. Cut and fill entire site. Waste all unsuitable spoils off-site. Importtexport additional material as required. 5. Sawcut and remove existing concrete pavement. 6. Provide all site demolition as called out on C2.02. 7. Strip and stockpile the existing topsoil for re -use. 8. Provide all excavation, backfill, base and compaction for all site concrete paving, brick paving and play surfacing areas, and landscape areas. 9. Provide all concrete paving, brick paving and play surfacing including base material. 10. Provide irrigation sleeving. 11. Provide all storm drainage systems in coordination with the Owner. 12. Provide climbing boulders and musical play equipment. 13. Contractor is responsible for erosion and sediment control, street cleaning, and repair of damage to existing roads, asphalt, landscaping, etc. 14. Provide all notifications, permits, and fees for this work. 15. All surveying and staking is the responsibility of the Contractor. 16. Provide daily clean-up and removal of debris. 17. Pull applicable permits. *** CONTRACTOR MUST BE A NATIONAL RECREATION AND PARK ASSOCIATION CERTIFIED PLAYGROUND INSTALLER (NPSI) NATIONAL PLAYGROUND SAFETY INTITUTE ) AND INSTALLATION CREW (on site) MUST BE CERTIFIED AS WELL. Retainage amount is 5%. ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 11 of 14 SECTION 02860 SAFETY SURFACING PART 1 - GENERAL 1.1 SUMMARY A. Section Includes 1. Safety Surfacing. 2. Adhesives 3. Miscellaneous Items as shown. 1.2 REFERENCES A. ASTM F 1292-04 — Standard Specification for Impact Attenuation of Surfacing Materials within the Use Zone of Playground Equipment. B. ASTM D 2047-04 — Standard Test Method for Static Coefficient of Friction of Polish -Coated Flooring Surfaces as Measured by the James Machine. 1.3 SUBMITTALS A. Submit under provisions of Division 1. B. Product data: Provide data on adhesives. C. Submit shop drawings of all safety surfacing layout under provisions of Division 1. 1. Indicate overall joint layout, drainage outlet and surfacing cut edges. 1.4 QUALITY ASSURANCE - NOT USED. 1.5 DELIVERY, STORAGE AND HANDLING - NOT USED. 1.6 PROJECT / SITE CONDITIONS A. Do not place surfacing when temperature is below 40 degrees Fahrenheit. 1.7 SEQUENCE AND SCHEDULING A. All work in or around area must be completed before surfacing is installed. This includes base, steps, walls, and drainage equipment. B. Surfacing and base must be completely dry. 1.8 EXTENDED WARRANTY - NOT USED. 1.9 MAINTENANCE - NOT USED. PART 2 - PRODUCTS 2.1 MANUFACTURERS A. Safety Surface: SOFSURFACES, INC., 4393 Discovery Line, PO Box 239, Petrolia, Ontario, Canada, NON 1 R0. (800)263-2363. or approved equal. ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 12 of 14 • 2.2 MATERIALS A. Safety surfacing material: 3.75" thickness (2'x 2') softile kroslock premium. B. Adhesives / Binders: Rubberweld adhesive ET80M-BULK. C. 2.3 ACCESSORIES A. Cleaning solution: Type recommendation by surfacing manufacturer. B. Adhesive shall be single -component, 100 percent solids. Polyurethane, water proof, tube format as approved by softile manufacturer. PART 3 - EXECUTION 3.1 INSTALLATION - GENERAL A. Prepare subsurface in accordance with manufacturer's instructions. B. Crushed Rock Subsurface: 1. Per the plans and Manufacturer's specifications. C. Tile Layout 1. Tile Layout: Tile shall be in manufacturer's "Broad Square" pattern. Color combination shall be Summer Night grid with Spring Meadow infill blocks. 2. Locate the center of installation or area where largest number of uncut tiles can be installed. Refer to site layout plan for locations of safety surface. Use paint line on base material. 3. Apply adhesive per Manufacturer's recommendations. 4. Measure all distances from adjoining tiles to building walls. Mark tiles for area to be cut. Cut tiles with a bandsaw (2HP min.) 5. Protect freshly placed softile from foot traffic and removal until adhesive has fully cured. 6. Install tiles in a single installation session. 3.2 CLEANING A. Remove adhesive spills from playground safety surfacing tiles in accordance with manufacturer's instructions. B. Clean as per manufacturer's recommendations. 3.3 PROTECTION A. Protect playground safety surfacing tiles from foot traffic for a minimum of 12 hours after installation. B. Protect completed tiles from damage during construction. END OF SECTION 02860 ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 13 of 14 40 Attachment B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed TASK DESCRIPTION DATE AMOUNT A. Adventure Island Park Playground Improvements Phase 4 6-30-08 $288,000.00 B. TOTAL $288,000.00 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. ADVENTURE ISLAND PARK PLAYGROUND IMPROVEMTNS PHASE 4 - Page 14 of 14 A April 4, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Tour of New City Hall Building Construction is April 8, 2008 ITEM NO. S-A AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. V 4D ETR TR GENERAL CONTRACTORS & CONSTRUCTION MANAGEMENT April 4, 2008 Mr. Keith Watts Meridian City Council 33 East Idaho Avenue Meridian, Idaho 83642 Dear Mr. Watts, RECEIVED City Of Marid an City Clerk Office It is Petra Inc.'s recommendation for Meridian City Council's consideration that the bids for Phase IV Plaza be accepted and awarded as follows: Bid Package #3- Water Feature M.R. Miller, Inc. $216,775.00 Bid Package #8- Carpentry/Building Insulations/Gypsum Assemblies American Wallcover $ 8,400.00 Bid Package #9- Roofing/Flashing ProTec Rooting, Inc. $ 10,495.00 Bid Package #11- Moisture Protection & Waterproofing Seal Co. $ 3,028.00 Bid Package #12- Painting Commercial Painting $ 11,400.00 Bid Package #13- Concrete Axelsen Concrete $296,200.00 Bid Package #14- Concrete Unit Pavers Cobblestone Construction $ 75,462.00 TOTAL AWARD: $621,760.00 The companies listed above are the apparent low bidder and all their paperwork is complete. All Bonds are current, Public Works numbers on file and subcontractors listed above are qualified for specific bid packages. Addendums A & B are noted and all alternates are verified. If you have any questions, Best Regard Tom Coughlin / Project Manage free to call for discussion. 1097 N. ROSARIO ST. • MERIDIAN, ID 83642 - PHONE: (208) 323-4500 ' FAX: (208) 323-4507 WWW.PETRAINC.NET RCE -]875 MERIDIAN CITY HALL MONTHLY REPORT APRIL, 2008 �EIDIAN�-- t IDAHO 1 ' MERIDIAN CITY HALL MONTHLY REPORT ' APRIL, 2008 ' TABLE OF CONTENTS: Section 1 Executive Summary Section 2 Schedule Section 3 LEED ' Section 4 Financial Section 5 ASPS Section 6 RFPs Section 7 Submittals ' Section 8 Photos 0 i EXECUTIVE SUMMARY SCHEDULE: o Current Estimated Completion: October 15, 2008 o This includes the latest changes to Public Works and the Mayor's Office. LEEDS: o Project is scheduled for Silver LEED's accreditation. o Targeted points are 36 points out of a range of 33-38 for Silver. FINANCIAL: o Phase IV Plaza Bid Package currently $1.86 million. The difference between the estimated amount of $2.2 million and the current budget of $1.86 million, will be allocated to contingency. o The building budget is $20.47million. o Phase II, and III, the building phase, are 74% billed to date. o There are a total of 16 proposed change orders with an approximate value of $130, 075, currently pending approval. ASI'S & PR'S: o There is a total of 80 ASI's and 1 PR issued to date. RFI'S: o There is a total of 104 RFI's to date; 6 are active and 98 are closed. SUMBITTALS: o There is a total of 189 submittals to date; 17 are active and 172 are approved. 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Calculations show water use reduction from baseline by just over 30%. Final calculations will be checked on completion. • Carpet System — Innovation and Design Credit, 1 Point o Our carpet manufacturer has provided us with documentation that will lead toward a potential point for material reuse and recycled content that ' goes above and beyond the standard. We will implement this documentation with our submittal to the USGBC in hopes of achieving an additional Innovation and Design Credit. r ' • Energy and Atmosphere — Fundamental Commissioning of the Building Energy Systems, Prerequisite 1 o Heery International, Commissioning Agent for the project is making weekly visits, key to his commissioning report. He notes any discrepancies or concerns for prompt resolution. • Documentation of LEED EQ Credit 3.1 Indoor Air Quality - Construction o Monitoring in progress of all activities for HAVC system safeguards, such as plastic covers over open ductwork, cleanliness of underfloor areas, and any inspection of all adhesives and sealants in use for their VOC contents. This requires photo documentation, and a daily log of all activities. ■ Plastic On Ductwork ■ MERV 8 Filters LEED Update 1 of 2 0 0 • Material Recycling — Materials and Resource Credit 2.1 & 2.2 o Dumpster Update — List of recycled items to date. 390 150 LEED Update 2 of 2 Approx Approx Yards Yards To Material Type Capacity (in cubic Yards) No of Dumps Recycled Landfill Metal 20 5 100 Plastic 10 4 40 Cardboard 10 7 70 Wood 10 12 120 Sheetrock 30 2 60 General Trash 30 5 150 390 150 LEED Update 2 of 2 LEED for New Construction v2.2 L E e D Registered Project Checklist Project Name: Meridian City Hall Revision Date 1-28-2008 Project Address: 33 E. Broadway ' Yes 7 No 8 115 .. -. :. Prereq 1 Construction Activity Pollution Prevention Required 1Credit 1 Site Selection 1 1 Credit 2 Development Density & Community Connectivity 1 1 Credit 3 Brownfield Redevelopment 1 ' 1 Credit 4.1 Alternative Transportation, Public Transportation Access 1 1 Credit 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms 1 1 Credit 4.3 Alternative Transportation, Low -Emitting & Fuel -Efficient Vehicles 1 ' 1 Credit 4.4 Alternative Transportation, Parking Capacity 1 Credit 5.1 Site Development, Protect or Restore Habitat 1 1 Credit 5.2 Site Development, Maximize Open Space 1 1 Credit 6.1 Stormwater Design, Quantity Control 1 ' Ii Credit 6.2 Stormwater Design, Quality Control 1 1 Credit 7.1 Heat Island Effect, Non -Roof 1 1 Credit 7.2 Heat Island Effect, Roof 1 I Credit 8 Light Pollution Reduction 1 Yes 7 No Ii Credit 1.1 Water Efficient Landscaping, Reduce by 50% 1 9 Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation 1 1 Credit 2 Innovative Wastewater Technologies 1 1 Credit 3.1 Water Use Reduction, 20% Reduction 1 1 Credit 3.2 Water Use Reduction, 30% Reduction 1 CdtOEtl1 Enerciv & Atmosohere 17 Pc V Prereq 1 Fundamental Commissioning of the Building Energy Systems Required FV_1 Prereq 2 Minimum Energy Performance Required Prereq 3 Fundamental Refrigerant Management Required 'Note for EAc1: All LEED for New Construction projects registered after June 26 0. 2007 are required to achieve at least two (2) points under EAc1. Credit 1 O timize Energy Performance 1 to 10 10.5% New Buildings or 3.5% Existing Building Renovations 1 14% New Buildings or 7% Existing Building Renovations 2 17.5% New Buildings or 10.5% Existing Building Renovations 3 4 21 % New Buildings or 14% Existing Building Renovations 4 24.5% New Buildings or 17.5% Existing Building Renovations a 28% New Buildings or 21 % Existing Building Renovations 6 31.5% New Buildings or 24.5% Existing Building Renovations 7 35% New Buildings or 28% Existing Building Renovations 38.5% New Buildings or 31.5% Existing Building Renovations s 42% New Buildings or 35% Existing Building Renovations 10 ®Credit 2 On -Site Renewable Energy 1 to 3 2.5% Renewable Energy 1 7.5% Renewable Energy 2 12.5% Renewable Energy 3 Credit 3 Enhanced Commissioning 1 1 Credit 4 Enhanced Refrigerant Management 1 M1 1 Credit 5 Measurement & Verification 1 1 Credit 6 Green Power 1 continued... 0 0 Omar esources ' �13 Pciints ■ Prereq 1 Storage & Collection of Recyclables Required 1 Credit 1.1 Building Reuse, Maintain 75% of Existing Walls, Floors & Roof 1 1 Credit 1.2 Building Reuse, Maintain 95% of Existing Walls, Floors & Roof 1 ' 1 Credit 1.3 Building Reuse, Maintain 50% of Interior Non -Structural Elements 1 1 Credit 2.1 Construction Waste Management, Divert 50% from Disposal 1 1 Credit 2.2 Construction Waste Management, Divert 75% from Disposal 1 ' 1 Credit 3.1 Materials Reuse, 5% 1 1 Credit 3.2 Materials Rouse, 10% 1 1 Credit 4.1 Recycled Content, 10% (post -consumer + / pre -consumer) 1 1 Credit 4.2 Recycled Content, 20% (post -consumer + 1/z pre -consumer) 1 ' 1 Credit 5.1 Regional Materials, 10% Extracted, Processed & Manufactured Regior 1 1 Credit 5.2 Regional Materials, 20% Extracted, Processed & Manufactured Regior 1 1 Credit 6 Rapidly Renewable Materials 1 1 Credit 7 Certified Wood 1 Yea 7 No 11012 1 3J11111[111111111 .. • e '• 1 Credit 1.1 Innovation In Design: Informational Flyer 1 Credit 1.2 Innovation in Design: Water Efficency 40 % over Standard 1 Credit 1.3 Innovation In Design: Carpet Materials, 1.25% 1 Credit 1.4 Innovation In Design: Construction Waste Management (95%) Possibl 1 Credit2 LEED®Accredited Professional Yes 7 No Certified: 26-32 points, Silver: 33-38 points, Gold: 39-51 points, Platinum: 52-69 poi Prereq 1 Minimum IAQ Performance Required 1( Prereq 2 Environmental Tobacco Smoke (ETS) Control Required 1 Credit 1 Outdoor Air Delivery Monitoring 1 1 Credit 2 Increased Ventilation 1 1 Credit 3.1 Construction IAQ Management Plan, During Construction 1 1 Credit 3.2 Construction IAQ Management Plan, Before Occupancy 1 1 Credit 4.1 Low -Emitting Materials, Adhesives & Sealants 1 1 Credit 4.2 Low -Emitting Materials, Paints & Coatings 1 Credit 4.3 Low -Emitting Materials, Carpet Systems 1 1 Credit 4.4 Low -Emitting Materials, Composite Wood & Agrifiber Products 1 i Credit 5 Indoor Chemical & Pollutant Source Control 1 i r11 Credit 6.1 Controllability of Systems, Lighting 1 1 Credit 6.2 Controllability of Systems, Thermal Comfort 1 Credit 7.1 Thermal Comfort, Design 1 1 Credit 7.2 Thermal Comfort, Verification 1 1 Credit 8.1 Daylight & Views, Daylight 75% of Spaces 1 1 Crede 8.2 Daylight & Views, Views for 90% of Spaces 1 Yes 7 No 151 1. • - -• 1 Credit 1.1 Innovation In Design: Informational Flyer 1 Credit 1.2 Innovation in Design: Water Efficency 40 % over Standard 1 Credit 1.3 Innovation In Design: Carpet Materials, 1.25% 1 Credit 1.4 Innovation In Design: Construction Waste Management (95%) Possibl 1 Credit2 LEED®Accredited Professional Yes 7 No Certified: 26-32 points, Silver: 33-38 points, Gold: 39-51 points, Platinum: 52-69 poi Meridian City Hall nMeridian, Idaho oenmtw. conirnnc-rons April 1, 2008 ��Vl E IDIAN�� B®AH® INCLUDED IN BUDGETS IApril Current Budget 1, 2008 1 2 3 h 1-Mildinct-DamolItIon & Abatement 4 Creams Demolition & Abatement $426,357 5 6 Total Phase I - Building Demolition & Abatement $426,357 7 8 Phase II - Core & Shell 9 Sitework & Utilities $610,314 10 Structural Concrete $655,595 11 Mason $1,584,760 12 Structural Steel 0 $1 847.$00 13 Rou h Ca n 14 Insulation &Dam roofin $67,182 15 Roofin &Sheetmetal $1 16 Exterior Doors $7,990 $7,820 17 Storefronts & Curtainwall $295,321 18 Shaftwall Framina & DrywaII $363287 19 Elevator $222,100 20 Total Phase II - Core & Shell $5,836,369 21 22 Phase III- TIMEP 23 Architectural Metalworks $73,265 24 Ca n-Framin , Backing$112 000 25 Cablnetry & Casework $464,000 26 Insulation & Dampprooling $22,388 27 Interior Doors $277,230 28 Interior Storefront $68,678 29 Coilina Overhead Doors/Screens $5,590 30 Interior Gvpsurn Drywall Stems $1,038,550 31 Ceramic Tile $110,953 32 Resilient Flooring$182,354 33 Paint & Wallcoverin s $151,275 34 Specie as $110,000 35 ODerable Partitions $20,840 36 Access Flooring $528,800 37 Window Coverin s $11,900 38 Fire Suppression Systems $412,879, 39 Plumbina $953,385 40 HVAC $2,060,000 41 Electrical $2,749,895 42 Total Phase III - TIIMEP $9,353,882 43 44 Phase IV - Plaza. Landscapina & Site Ironrovements 45 Sitework Utilities & HMAC Paving$338,000 46 Water Feature $216,775 47 Concrete Unit Pavers $75,462 48 Landscaping $199,679 49 Structural & Concrete Paving Concrete $296,200 50 Masonry $194.585 51 Steel Fabrications $130,450 52 Carpentry, Blda Insulation & D II $8•400 53 Roofing & Flashing $10,495 54 55 Doors, Frames & Hardware / Specialties Moisture Protection & Waterproofing TBD $3,028 56 Paintin $11400 57 Mecham I $29064 58 Electrical $344,090 59 JTotal Phase IV - Plaza, Landscaping & Site Improvements - Totali $1,857,628 Total Phase IV - Plaza, Landscaping & Site improvements - With Deductive Alternates H:\PROJECTS\2006\Wes\Meridian City Hali\Budgets\Budget History & Projections 040108 0 0 60 61 FF&E 62 Demountable Walls (Options to $1.163 Million $0 63 Audio Visual Systems $204,379 64 Telecommunication Systems $219,000 65 Securltv Systems 84,695 66 Phone Service & Equipment Provider 67 Interior Si nae Package Allowance 25,000 68 Total FF&E $533,074 69 70 G neraondMons & Fees 71 Project Reimbursable Cost Allowances $279,812 72 Phase If General Conditions $181,029 73 Phase III General Conditions $181,029 74 Construction Contingency Balance $1,042,373 75 Winter Conditions Costs Incld in Contingency 76 Estimated LEED Certification Costs for Silver $205,000 77 Estimated Value Engineering Allowance $0 78 Contract CM Fee $626,502 79 CM Fee Pending Change Order Change in Scope & Complexity $376,808 80 Total General Conditions & Fee $ 892 553 81 82 Total Project Direct Costs $20,899,962 83 84 Prolect Site Costs 85 Contaminated Soils Removal $493,590 86 Unsuitable Soils Removal and Structural FII for Contm & Unsuit 79 87 Total Pro act Site Costs $873,116 88 89 Building Construction Budget w/Site Development Costs $21,773,078 90 Less Creams Demolition & Abatement $426,357 91 1 Less Contaminated and Unsuitable Soils Removal $873,1161 92 1 Current Building Construction Budget $20,473,605 IH:\PROJECTS\2006\W.\M,,ridian City Hali\Budgets\Budget History 11 Projections 040108 $ (7,767.36) $ 919,552.36 Change Orders Pending Approval 16 CO's Pending LCA approval $ 130,075.00 $ 789,477.36 CONTINGENCY AMOUNT - BALANCE REMAINING $ 789,477.36 Projected Future Allocations ' Winter Conditions/Job Conditions $ 50,000.00 Estimated Amount of Outstanding Pricing Pending CO $ 192,000.00 i242,000.00 Projected Uncommitted Contingency Amount $ 547,477.36 ' MERIDIAN CITY HALL CONTINGENCY ALLOCATION 04/04/08 Cost & Project Allocation Summary IContingency Amount Contingency Amount Contingency Allocation per 11/13/07 Budget $ 700,000.00 Phase 4 Plaza - Allocation of balance of Plaza budget $ 342,372.00 ' Current Balance $ 1,042,372.00 Winter Conditions / Inclement Weather / Job Conditions Costs billed to dated thru Mar 08 Billing $ 130,587.00 $ 911,785.00 Approved Change Orders - Phase 2.3 $ 4 thru 03/31/08 CO#01 MJ's Backhoe (03) Ph 2 - Bldg Portion Only $ (216,744.00) CO#01 Rule Steel (06) Ph 2 - $ 35,766.00 CO#01 Schindler Elevator (11) Ph 2 $ 1,600.00 CO#01 Sealco (12) Ph 2 $ 22,388.00 CO#01 Sidewalks (04) Ph 2 $ 137,108.00 CO#02 Sidewalks (04) Ph 2 $ 4,371.00 CO#03 Sidewalks (04) Ph 2 $ 23,550.00 ' CO#01 TMC (05) Ph 2 $ (32,348.00) CO#02 TMC (05) Ph 2 $ 324.00 CO#01 Buss Mech (32) Ph 3 $ 4,922.00 CO#01 AWC (24) Ph 3 $ 7,665.30 CO#01 Commercial Paint (28) Ph 3 $ 200.00 CO#01 Hobson Fab (33) Ph 3 $ 1,335.00 CO#01 Tri-State Elec(34) Ph 3 $ (6,064.75) CO#01 Suncrest/B&B (17) Ph 3 $ 267.75 CO#01 Id Custom Wood (19) Ph 3 $ (5,479.66) CO#01 ABS (22) Ph 3 $ 7,952.00 CO#02 ABS (22) Ph 3 $ 5,420.00 $ (7,767.36) $ 919,552.36 Change Orders Pending Approval 16 CO's Pending LCA approval $ 130,075.00 $ 789,477.36 CONTINGENCY AMOUNT - BALANCE REMAINING $ 789,477.36 Projected Future Allocations ' Winter Conditions/Job Conditions $ 50,000.00 Estimated Amount of Outstanding Pricing Pending CO $ 192,000.00 i242,000.00 Projected Uncommitted Contingency Amount $ 547,477.36 11 11 11 II ' E N O r C 1 ao yc LC) Vco O Q N � tv)C ci 0 O ME m C m Z O Z ZO p F- U U W v a O CL 0 a U v w 0 w n N C M N Go W 3 O O co C C N O 0 O C ti EU co ` CD .9i 00 Cl) N � aiEN�' ++ O N O co J V-- m x N N C E'UO W ICI-) U m co C 0 W O Mo O a.mM O 0Z U. 0 .y C CL ImC m N d ON O N 8 'g .rs 'G €$ o� N C y JD ra E C N O Y Y O O r m O C Im E dj C 0 E 9 m C l0 3 a C $ c E c> 0 m 0 Q 5 m U m �i g « Zca d CL fl$ m a d W o O O L .�-� � m •p �p c U c o. m i- C. m c 'o � m c n Q o y E c oMM a 0� � 0 4a� U $ m c LM LL. 242 m °1 c L° W« m m c m n E Q E o 2 ~c v E m H C C.4 u' m s 0 O W � O P g S a c m a CP- C3 $ g w '� co N o W 7 U C E Z 8 0, o; ci U c 0 E c 8 9 oa V 0 m m a m m F- ram r« u LL 0 0 �i c0 O o cR oW g o m w wE 12 w m t= c o U v a A U c a c g U U c U CL CL Z m 7 � 'C. 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Attachments:SK-1 Sheet S5.2: The framing layout for the roof 6/26/2007 00001 PRO ' joists is specified to be at 5 equal spaces; however the framing plan shows 6 equal spaces. The enclosed sketch.SK-1 shows the 1 appropriate number of joists and spaces. Sheet S7.5, Detail E4: Revise the detail cailouts for the TS sections to be TS 20x4x5/16 in lieu of the TS 16x4x5/16. See enclosed sketch SK -2. Attachments:SK-1, SK -2. Report R_NF 01 Expedition® Note Pads ..x__23 _4 3 00 BOISE, IDAHO RCE -11c8755 ROCK SOIX 00001 PRO Sheet S2.11 and S2.12: Refer to the enclosed 6/26/2007 sheets for revisions required for the top of footing elevations based on. the revised grading plan. Sheets S5.2: Revised details D2, D5, D6, and El to reflect a deeper grade beam at the similar conditions on the north side of the building. Sheet S5.3: Revise details B1, B2, and B3 to reflect the reference to the foundation plan for the T.O.F. elevations. Add the Footing Step Detail D6 to Sheet S5.3. Attachments: Sheets S2.1 and 52.12, Sketches SK -1 thru SK -8. Expedition® Report R_NP_01 - -��Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date. 4/3/2008 Project No: 06-0675 Page: 3 of 35 Note PadItem No. Status Requi. '' Bali In CourtNotes opened Closed 00001 NEW In response to the ACHD plan review 6/4/2007 comments, the attached civil drawings reflect the following modifications that have occurred to the civil drawings: 1. Sheet C1.0 has been added regarding construction requirements. Sheet CIA 2. Keynote 14 has been modified to include ACHD truncated dome requirements. . 3. Dimensions have been included to R/W line from centerline for both Meridian and Broadway Road. 4. A dimension has been added showing the distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly. 12. The seepage bed located in Broadway Avenue has been eliminated. All storm water from the Broadway Ave right of way will be routed into existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Note 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48 " dia. manhole per added key note 31. Expefton® Report R NP_01 323-4500 BOISE, IDAHO RCE -118755 [O ' 1097 N ROSARIO STREET • MERIDIAN, ID 83642 a PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date. 4/3/2008 Prolect No: 06-0675 Page: 4 of 35 11 11 11 �.JI Note PadItem No. Status Required Ball In CourtNotes Oaened Closed 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Ave. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1 has be renumbered to Sheet C3.1 Sheet C3.1 19. Source of groundwater data and design infiltration rate has been added to Sheet C3.1 Sheet C4.2 has been renumbered to Sheet C3.2 Sheet C3.2 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet c4.3 has been renumbered C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 has been added to the set. ' Report R NF _01 • Note Pads 01WERAE CONTRACrORs 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 413/2008 Project No: 06-0675 Page: 5 of 35 Note PadItem No. Status Required Ball In CourtNotes opened Closed 00001 PRO Sheet C1.0: has been added regarding 6/26/2007 construction requirements Sheet C1.1: 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line form centerline for both Meridian and Broadway Rd... 4.A dimension has been added showing distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added W the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly. 12. The seepage bed located in Broadway Avenue has been eliminated. All stormwater form the Broadway Avenue right-of-way will be routed into the existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Not 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48" dia. Manhole per added key not 31. 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Expedition® Report RNP 01 Note Padsr—.'►r.. 3 500 BOISE, IDAHO RCE -1875 ROCK ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 413/2008 Project No: 06-0675 Page: 6 of 36 Note PadItem No. Status Required Ball In CourtNotes Opened Closed Avenue. 18. Key Note 33 has been added for connection ' of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1: Has been renumbered to Sheet C3.1 Sheet C3.1 19: Source of groundwater data and design infiltration rate has been added to sheet C3.1 Sheet C4.2: Has been renumbered to Sheet C3.2 Sheet C3.2: 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet C4.3: has been renumbered to Sheet C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 have been added to the set Attachments: Civil Drawings C1.0, C1.1, C2.1, C3.1, C3.2, C3.3, C4.1, C4.2, C4.3, C5.1 and C5.; ASiY 00001 PRO Sheet S0.01: Add details C4, C5 and D4 to this 6/26/2007 sheet, per enclosed sketches SK -1, SK -2 and SK -3 Sheet S3.1: Revise details A4 and 65 enclosed sketches SK -4 and SK -5 Sheet S7.2: Revise detail A3 per enclosed sketch SK -4 Attachments: Sketches SK -1 thru SK -6 Expedition® Report R_NP_01 1 V323-4500 IDAHt�-1875 t Note Pads 00001 PRO Elevator Opening Framing: Revise the' 6/26/2007 dimensions for the framing locations around the elevators at each level based on the enclosed sketches SK -1 and SK -2. Sheet S7.2: Provide and additional detail C7 showing the increased dimensions between the edge of slab and the perimeter support framing. See enclosed sketch SK -3. 00001 PRO Sheets A4.0, A4.1, A4.2, A4.3: Revise the 6/19/2007 exterior elevations per the enclosed revision sheets: A4.011, MAR, A4.211, AUR. Sheets A5.0, A5.1, 5.2, A5.3: Revise the wall sections per the enclosed revised sheets: AS.OR, AS.JR, 5.2, A5.3R. ' EVedificMe Report R_NP_01 3234500 BOISE, IDAHO RCE -11c8755 QKX • Note Pads 00001 PRO Sheet S2.31: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be V-8". This will correspond with the dimension noted in the referenced detail. Sheet S2.31:Provide an additional detail reference E1/S7.6 at the non-bearing edge of the stair vestibule adjacent to gridline F2.5. See enclosed sketch SK -1. Sheet S2.32: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be 1"-8". This will correspond with the dimension noted in the referenced detail dimension between the edge of slab and the perimeter support framing. Sheet S2.32: Provide an additional detail reference El/S7.6 at the non bearing edge of the stair vestibule adjacent to F10.5. See enclosed sketch SK -2. Sheet S2.42: Revise the dimensions for the elevator deck support beams as shown. See enclosed sketch SK -3. Sheet S7.6: Add detail E1 showing the configuration of the slab and wall framing at the stair vestibules of the 4th floor. See enclosed sketch SK -4. Attachements: Sketches SK -1 thru SK -4. Edition® Report R_NP_01 Note Pads 323-4500A BOISE, RCE-11� ROCK S G1J E _4,L CONTRAC'MR3 1097 N ROSARIO STREET • MERIDUW, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date. 4/3/2008 Project No: 06-0676 Page: 9 of 36 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed 1 00001 PRO 1. Furnish all labor, materials and equipment as 6/26/2007 required to install plastic laminate panels in elevator cars No. 2 and No. 2 as supplied and installed by the elevator manufacturer. Color of panels shall be 7922-07 Brighton Walnut as manufactured by Wilsonart. ' 2. Furnish all labor material and equipment necessary to install software as required for card reader access system operation of elevator ■ No. 3. ,t 00001 PRO 1.Fumish all labor, material and equipment as 6/26/2007 required to install drainage fill and filter fabric at foundation drainage system. Drainage fill shall be clean crushed rock containing less then f percent fines passing the No. 200 Sieve. The filter fabric shall be woven or non -woven geotextile filter fabric of PP or polyester figs, or combination of both. FIOw rates range from 110 to 330 gpm per sq. ft. when tested according to ASTM D4491. 2.Install fabric and drainage fill as follows: a.Before installing drainage fill, lay geotextile filter fabric in trench and overlap trench sides. b.Place supporting layer of compacted drainage fill over compacted sub grade to a depth of 4". Install drainage pipe. Add drainage fill such that it is 12" minimum from face of footing and extend over top of footing a minimum of 12". Return drainage fill to face of foundation wall. Place drainage fill layer not exceeding 3 inches in depth. Compact each layer placed. c.After drainage fill has been installed, wrap top of drainage fill with geotextile fabric. Fasten and lap geotextile fabric per manufactures instructions. 3.Foundation drainage system shall run to the 4" pvc pipe connection the foundation drainage system to the 48" diameter manhole as shown on the revised civil drawings. Report R NP_01 Expedition® 00001 NEW The work shall be carried out in accordance 7/10/2007 with the following supplemental instructions issued in accordance with the contract documents without change in contract sum or contract time. Prior to proceeding in accordance with this instruction, indicate your acceptance of this instruction, for minor change to the work as consistent with the contract documents and return a copy to the architect. Sheet A5.4 Detail A4: Add the following note: Provide 2" I.D. pipe nozzle outlet in bottom of gutter for connection of drain piping by mechanical. Report RNP 01 Expedttion® e� . ,. 1 Sheet S2.42: 3-45 BOISE, IDAHO RCE -1875 m OG$ SOLID G?SNffitAL COr�'TitAG"j�1ZS 1097 N. ROSARIO STREET MERIDIAN, ID 83642 • PHONE: 208) 323-4500 • FAX: (208) 323-4507 41 Project Name: Meridian City Hall Date: f 3 35 Page: 111 oof5 Project No: 06-0675 frame connection at these locations. fNote PadItem No. Status Requir ' Ball In CourtNotes Opened Closed 3. W12 x 16 Beams. Provide 1/2" camber at all 00001 NEW Sheet 52.41: 7/13/2007 feet. 1. Connections Grid lines 6 and 7. Remove the moment connection symbol from the V24x55 beams on grids 6 and 7 at the columns on Grid E. Provide a simple gravity connection at these locations. 2. Connectins Grid lines 6 and 7. Provide a moment connection symbol from the W24 x 55 beams on grids 6 and 7 at the columns on Grid G. Provide a rigid frame connection at these locations. ' 3. W12x16 beams. Provide 1/2" camber at all W12x16 beams with spans greater than 25 feet. 1 Sheet S2.42: 1.Connections Grid line 7. Remove the moment connection symbol from the W24 x 55 beam on grid 7 at the column on Grid E. Provide a simple gravity connection at this location. 2. Connections Grid line 7. Provide a moment connection symbol from the W 24 x 55 beam on ' grid 7 at the column on Grid G. Provide a rigid frame connection at these locations. 3. W12 x 16 Beams. Provide 1/2" camber at all W12 x 16 beams with spans greater than 25 feet. t 0 �1 1 Report RNP 01 ExpeditiorP 323-4500 0 Note Pads Report R_NF 01 Expedition® Sheet S2.52: 1. Provide dimensions for the locations of the TS sections that span east/west beyond grid A ' at the west side canopy. These TS members, TS 2Ox4x5/16 are supported by the bracing located at the column noted in item #1. See sketch ' SK -2. 2. Delete the TS 2Ox4x5/16 shown midway between grids 6 and 7 spanning from grid H to tsketch the TS2Ox4x5/16 at the. entry column line. See SK -2. showing the configuration of the bracing at the Report R_NF 01 Expedition® Sheet S7.4 Detail E4: Add TS 6x6.1/4" column and the dimension locating the column. This ' column was shown in detail e4/S7.5 and in the architectural drawings, but was not reflected in the related plan view. See sketch SK -3. ' - Additional Sketches Enclosed. - Architectural Partial Wall Sections/Elevations: These sketches are the architectural elevations showing the configuration of the bracing at the East and West end of the. building. Note the configuration of the braces is altered fro what appears in the original building elevations and details. See sketches SK -4 and SK -5. -Markups of the Canopy Sections from Steel shop drawings Sheet E -7L: These sketches reflect additional information that was, not relayed during the review of the shop drawings. This additional information should allow ' completion of the shop drawings for the entry canopy areas. See sketches SK -6 and SK -7. Report R_NF 01 Expedition® Note Pads 323-4504 BOISE, IDAHO ' RCE -1875 Rom Sola ' 00001 NEW Sheet A2.01T: Per the contractors request the 8/2/2007 wall between Electrical 002 and Mechanical 003 may be left out until the electrical gear is installed and all clearances are verified. This wall may be moved as required into the Mechanical room 003 to accommodate this change. Additionally door 003A may be ' reositioned within this wall as required. Sheet M0.11: FCU 2 is to be relocated above door 003A as required, maintain all connections and piping as shown. 11 11 11 ' Report RNP 01 E�edition® Note Padw 323-4500 BOISE, IDAHO ' RCE -11c8755 ROCK SOIX ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 a FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0675 Page: 14 of 35 Note Padltem No. Status _Required Ball In CourtNotes Opened Closed 00001 NEW PEfRA A] Reference: Full Tenant Improvement with MEPs 9/4/2007 Door Hardware Specification Section 0871013e advised of the following modifications to ' hardware requirements to the following doors: 1.Add Card Readers to doors 101B, 101C and 101D. These doors shall_ be secure from the Lobby. 2.Add Card Reader to door 101A. This door shall be secure from Stair 101 3.Add Card Reader to door 1046. This. door to ' be secure from the exterior. 4.Add Card Reader to door 129. This door shall be secure from Receiving 129. 5.Add Card Reader to door 141. This door shall be secure from Corridor 140. 6.Revise door swing at door 152 to swing into Lobby 151. Revise lockset to Storeroom function 7.Delete Card Reader from door 124. 8.Add Card Readers to doors 232A and 238A. These doors shall be secure from Waiting Area 237. 9.Add Card Reader to door 252. This door shall be secure from Corridor 246. ' 10.Delete Card Reader from door 312. Revise lockset to Storeroom Function. 11.Revise lockset at door 315B to a Storeroom Function. This door, shall be secure from ' Training 315. 12.Add Card Reader to Door 354. Door shall be secure from Lobby 304. 13.Add Card Reader to Door 307A. Door shall be secure from Corridor 305. Expedition® Report R_NP 01 m!, 0 Note Pads I Report Fk_NP�_01 " E,dttionP 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEPs 9/4/2007 Reflected Ceiling Plan Sheets A7.21T and A7.221 Be advised of the following modifications to following ceiling heights: 1. Revise ceiling heights at Corridors 205, 222, 246 and 262 from 101-0, to 9-6"and revise soffits from 9-6" to 9'�-5". Note, the 11'-0" high ceiling at these locations shall remain as shown. 2. Revise ceiling height at Plan Vault 210 from 101 -Off to W-611. ASt 00001 NEW Sheet A3.3 - Detail AS: Provide a 9"x8 1/2"y3/8" 9/4/2007 fabricated angle with epoxy anchors at 24" o.c. for the steel lintel at the stair tower header per RFI #24. Fourth Floor Stair Construction: Provide columns and channels per RFI # 28 for the framing of Stair #4. Sheet S2.11/S2.12: Revise the floor framing to be a W21x44 at the following locations: Gridline 5.5 from D to E and Gridline 7.5 from D to E. ' Ali 24 ...::1�,5'I,:N� r24.`. __ F.;: -, ...,.y. ,.., � ..., .., 00001 NEW PETRA A] Refer to attached civil drawings sheet C2.1. 9/21/2007 Revise location of new water service to connect into existing 10" water service within property line as shown in -lieu of connecting into existing 12" waterline located in Meridian Road. Note: Routing of sanitary service shall be located Within the building structure per -s-ee response to RFI No 22 attached in lieu of location shown on sheet C2.1. I Report Fk_NP�_01 " E,dttionP Note Pads lid 323-4500 BOISE, IDAHO RCE -1875 ROC S0111 00001 NEW The electrical engineer has been in discussions 9/11/2007 with the supplier -for the electrical bus -duct for the above referenced project. In there discussions, the question was raised whether the specified 208V bus -duct is required to be provided with a 200% neutral bus to match the specified 200% neutral bus for the main switchboard (MSSQ. The specification for the bus -duct requires a 100% rated neutral bus. The electrical engineer has recommend that the 208V bus -duct be provided with a 200% rated neutral bus to keep the intent of the design consistent throughout the distribution system, and to minimize the effects of harmonic loads (computers, etc.) that are anticipated to be prevalent on the 208 volt distribution system in the facility. As such the electrical engineer recommends that the contractor provide the following revision in electrical work: Sheet E5.00 1. Bus -ducts `BD -LA' and BD -LB' shall be fumished and installed with 200% rated neutral bussing and the appropriate lugs necessary to accommodate the specified feeders. The electrical engineer has also reviewed the construction requirements for emergency distribution switchboard'ES63' with the electrical gear supplier, and has found that the contract documents indicate that the feeder for 'ES63' is sized for 2,280 amps. Per the schedule on the documents, `ES63' is rated for 400 amps. The electrical engineer dose not believe that the feeder to this switchboard needs to be sized for 2,280 amps. Therefore, in addition to the work recommended above, please direct the. contractor to provide the following revisions in electrical work: Sheet E5.00 1.Feeder for `ES63' (indicated as feeder `I' on feeder schedule) shall be 4-500 and 1-3(G)-4" in lieu of specified. Report R NF_01 Note Pads ii .� TalTi, i\ 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 4/3/2008 ' Project Name: Meridian City Hall page: 17 of 35 Project No: 06-0676 Note PadItem No. Status Requires ��� Tn CourtNotes opened Closed Reference: Full Tenant Improvment twith MEPs 9/18/2007 00001 NEW Door Hardware Specification Section 08710. Be advised of the following modifications to hardware requinnents to the following doors. ' 1. Add Card Readers to doors 102A. This door shall be secure from Stair 104. 2. Add Card Reader to door 110A. This door shall be secure from Stair 110. 3. Add Card Reader to door 124A. This door to be secure from Corridor 113. 4. Add Card Reader to.door 102C. This door shall be secure from Stair 104. 5. Delete Card Reader from door 224. 6. Add Card Reader to door 309. This door shall be secure from Corridor 305. 7. Add Card Reader to door 3378. This door shall be secure from Corridor 337. Steve Christiansen, LCA 9/17/2007 Reference: Full Tenant Improvement with MEP's 9/20/2007 00001 NEW Hallow Metal Frames, Doors and Glazing. 1. Refer frame hallow metal frame type W. Revise the two T-9" dimension to read 2'-0". Revise the overall 11'-2" dimension to read 7'-8". Glazing in this frame shall be 1/4" wire glass. 2. Glass in frame type'B' located at door 3466 ' shall be 1/4" clear tempered glass. 3. Glass in frame type'B' located at doors 135A 0 and 1358 shal be type .3 "Fire Lite Plus" 4. Glass in door 1338 shall be 1/4 wire glass. 5. Glass in door 135C shall be bype 3 "Fre Lite Plus" 6. Revise frame type for door 144A to read type 'X' in the door and frame schedule. This door and frame shall be glazed with "Fire Lite Plus". 7. Revise frame type for door 124 A to read ' type 'C' in the door and frame schedule. 8. Revise frame type for door 347 to read type 'N' on the floor plan. Report R NP_01 E�ed'Non® 0 Note Pads 00001 NEW Sheet A6.1T: See attached sketches SK -1 and 9/18/2007 SK -2 for additional dimensions of millwork and walls at the City Council Chambers. 00001 NEW ASI 28: SK1, SK2. Sheet M1.11: Provide (2) smoke dampers at 9/25/2007 9/25/2007 VAV #134 per enclosed RFI #38. Reference RFI #38. 00001 NEW Sheet MIT: Revise Folding Partition detail D5 9/25/2007 per the enclosed sketch SK -1. Verify all framing requirment with Operable Folding Partition Submittial dated September 7, 2007. 00001 NEW Full Tenant Improvement with MEPs: 10/1/2007 Dimension Clarification: Revise the following dimensions typical all sheets. Gridline G to H is 27-8", Gridline H to ] is 18'-8". Report R NP_01 E.pWition® Wr'W__Note Pads " o-'-. 323-4500 BOISE, IDAHO RCE -1875 1097 N ROSARIO STREET • MBUDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0675 Page: 18 of 35 Note Padltem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW PETRA A] Full Tenant Improvement with MEPs Ceiling 10/15/2007 Revisions Sheet A6.6T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, A2, A4, 61, 65, Di, D2 and E1. Sheet A6.7T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, B2,. Cl, C4, C5 and D2. Note: At copy machine locations, just the first (2) equal sections of cabinet are to be deleted. ASL34, .. ASLNa. 34....... _. _, ,: .. ......... . : ....... 00001 NEW Sheet A8.1T: At detail B2, provide a 24"x 24" 10/15/2007 opeing at each wall and trhough the insulation as shown on the enclosed sketch SK -1 to allow a return air path over the folding partition. Attachement: SK -1 ASI 3 .ASI Nt�►.. 00001 NEW ALLCON AB(Cold Shell and Core Package 10/29/2007 Screen Wall, Loading Dock and Ramp Area Revisions: Sheets A1.0 and Al. 1:_ Modify the area of the loading dock, trash enclosure, ramp and screen walls per the enclosed sheets. Expedition® Report R_NP_01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Proiect No: 06-0675 Page: 20 of 35 Note PadItem No. Status Requite J Ball In CourtNotes Opened Closed 5 one$Il►1ah�l Sheet A2.01TF: 10/17/2007 1. At Elevator Equipment Room #001: Revise the North and West ails to be Wall Type #8A, 2 hour rated walls. 2. At Elevator Equipment Room #001: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet A2.02TF: 1.At Elevator Equipment Room #017: Revise the North, East and West walls to be Wall Type #8A, 2 hour rated walls. 2.At Elevator Equipment Room #017: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet A3.UT: Revise doors 001 and 017 to be provided with a 90 minute rating. Sheet A8.(YT: E4- Wall Types, Wall Type #8: Add note as follows: Wall Type 8A is to be a 2 hour rated wall per U.L. U419. Provide (2) layers of 5/8" type X gypsum board each side of wall. This wall is to be constructed at all walls of the elevator equipment rooms, unless already shown to have a 2 hour wall. Sheet AUT: 1.11evise Detail B4 - Elevator Wall to be A4. 2.Revise Detail A4 as shown on sketch SK -1. Sheets E2.01L/E2.02L: Light fixture type WF3 in elevator pits shall be revised to Canlet no. 68 -02 -21 -OG -39. Fixture to be NEMA 4 rated vapor proof light fixture, wall mount, with 26W TRT lamp, polycarbonate globe and guard. Sheet E2.01M: 1.Fumish and install dedicated circuit for shunt trip connection to elevator disconnecting means in room 001. Circuit shall be LBA-59, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 2.1-ocate elevator disconnecting means in accordance with elevator equipment supplier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. Report R_NP_01 .�Note Pads -:� 3234500 ' BOISE, IDAHO RCE -1875 CX -X sou 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Proliect No: 06-0675 Page: 21 of 35 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 3.AII wiring in elevator pit shall conform to requirements of NEMA 4 for wet locations. Sheet E2.02M: 1.Fumish and install dedicated circuit for shunt trip connection to both elevator disconnecting means in room 017. Circuits shall be LBB -27 and LBB -29, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 21ocate elevator disconnecting means in accordance with elevator equipment supplier and the local Authority. having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. 3.Receptacles in elevator pits 1 and 2 are to be GFI type receptacles. 4.AII wiring in elevator pit shall conform to requirements on NEMA 4 for wet locations. 00001 NEW PETRA A] Full Tenant Improvements with MEPs. 10/17/2007 Based on discussions between Geoff Johnson and Idaho Power Co. regarding the capacity of the pad mounted transformer(s) for doubling the neutral conductor capacity from the main switchboard MSBL to the pad mounted transformer, Idaho Power has indicated that the 200% neutral conductor's requirement shown on the documents can not be met. As such, the following electrical revisions are to be made: Sheet E5.00: Feeder `P' between main switchboard MSBL and Idaho Power 208V transformer to be revised to be (8) 4" C's each with 4-500 MCM in lieu of indicated. Please provide credit pricing for this revision in work. Because the system neutral is bonded to ground at the main switchboard, we do not believe that this revision will compromise the intent of the design to provide a system to accommodate the heating effects of non-linear electrical loads on the system. I IExpedrdorP Report R NP_01 Note Pads T323-4500 BOISE, IDAHO RCE -1875 0GX$3LI (%�31VJ31L"`■ • vLl\ ala.a'avays v 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 32314500 - FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 f 35 Project No: 06-0675 Page: 22 0 ' Note PacRtem No. Status Requirnd Ball In CourtNotes Opened Closed ASI .. _ . ' 00001 NEW Be advised of the following modifications to 10/31/2007 following doors. hardware requirements to the Modify hardware as. required for a secure door with access by card reader and or key only. ' 1.Add Card Reader to door 002 2.Add Card Reader to door 004 (One active leaf of pair of doors to room 004) ' 3AAdd Card Reader to door 005 4.Add Card Reader to door 106 5.Add Card Reader to door 108 6.Add Card Reader to door 200 ' 7.Add Card Reader to door 202 8.Add Card Reader to door 300 9.Add Card Reader to door 302 ' 10.Add Card Reader to door 101E 11.Add Card Reader to door 312 a Report R NP_01 Expedi0on® ter_', _.TIAL Note • 23-4500 BOISE, IDAHO RCE -11c8755 ROCK soil Sheet A2.21T: 1. Work area 212: Revise per enclosed sketch SK -1. 2. Mens Shower 225 and Womens Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch DK -1. Coordinate deletion with mechanical. Sheet A7.21T: 1. Work Area 212: Revise per enclosed sketch ' SK -2. 2. Men's Shower 225 and Women's Shower 226: Delete all plumbing factures and revise to be Storage Rooms 225/226 as shown on enclosed sketch SK -2. Provide lay -in acoustical ceiling as shown. ' SheetP2.11: Mens shower 225 and Womens Shower 226: Delete all plumbing fixtures and associated piping from these rooms. Sheet M2.11: Mens Shower 225 and Womens Shower 226: Delete all exhaust grills and 1 associated duct work from these rooms. Sheet E2.21F: Mens Shower 225 and Womens Shower 226: Delete the Fire Alarm Homs at ' these two rooms. Sheet E2.21L: Mens Shower 225 and Womens ' Shower 226: Revise lighting at these two moms to provide (1) GF2 type fixture at each room with normal switching. Attachements: Sketches SK -1, SK -2. E*edi8on® Report RNP 01 -=`-t1Note Pads 323-4500 ' BOISE, IDAHO RCE -1875 ROCK SOU ' Sheet A6.6T: Elevation -D1; Revise elevation per enclosed sketch SK -1. ErP xpedido Report R_NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0675 Page: 24 of 35 Note Paditem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheets A6.12T: Elevation C5 - Revise the millwork for Reception 354 per the enclosed sketch SK -1. Note the millwork for Reception 321 to remain as per the original drawing. ' -ASZ 43...:: Ati3 ........ ,. ' 00001 NEW PETRA WB Reference: Full Tenant Improvement with MEP's 11/19/2007 Access Flooring System 10270: Color selection ' for the Static Conductive Plastic Laminate in Rooms 311 and 312 is Tate "Access Floor Folkstone Graphs 'System ASI,44 A.Wp A. 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 ' Sheet A8.3T: Detail El, revise condoc note 06402110 (Wood veneer over MDF) to be 09260.P (5/8" type X Gypsum Board). 00001 NEW PETRA A] Reference: Full Tenant Improvment with MEP's 11/19/2007 Sheet A7.21T and A7.22T: Revise the ceiling height of Unassigned Rooms 211 and 252 to be 9'-4". Revise the soffits of Lobby 111 to 9'-4" ' above the 2nd floor. Sheet M2.11 and M2.12: Revise the duct work at Fr -18 and FT 19 per the enclosed sketch SK -12 and SK -13. `��w� y,MM T. 00001 NEW Reference. Full Tenant Improvement with MEP's 11/19/2007 ' Sheet A6.6T: Elevation -D1; Revise elevation per enclosed sketch SK -1. ErP xpedido Report R_NP_01 323-4500 ' BOISE, IDAHO RCE -1875 OCR. SOLM 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 32314507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0675 Page: 25 of 35 ' Note Padltem No. Status Required Bali In CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheets M1.01, M1.02, M2.01, M3.01, and M3.02: Revise the locations of the clouded VAV units per the enclosed sketches. Attachementsl- SK 9, SK 8, SK 7, SK 5, SK -6 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheets E2.11S, E2.12S, E2.21S, E2.22S, E2.31S and E2.32S: Revise the layout of the cable tray c■■ y/�� ■1� at each area per the enclosed drawings. ' 00001 NEW Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A2.22T: Provide openings in the gypsum board at the top 12" of the wall along Gridline 9 for a return air path, net open area in wall shall be at least 13.33 sq. ft. See enclosed sketch SK -1. Sheet M2.11 and M2.12: Revise the duct work layout at the clouded areas shown on the enclosed sketch SK -14 and SK -15. Attachements: Sheet SK -1, SK -14 and SK -15. ASi5h .... A5I 1�a 51�. < . 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheet A3.3T: Revise detail D1 per enclosed sketch SK -1. Note this revision only occurs at the head of window type 'T along gridlines 1 and 12, between gridlines F -J. All other locations are to be per the Construction Documents. Expedition® Report R NF_01 Note Pads 'lull &J 323-4500 BOISE, IDAHO RCE -1875 C1C'K qnT Tl ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 413/2008 Project No: 06-0675 Page: 26 of 35 Note Pac Item No. Status Required Ball In CourtNotes Opened Closed 00001 NEW PETRA Al Reference: Cold Shell and Gore Sheet S2.41: Add W8x10 beam at the east end of the elevator penthouse at gridline 3 F. Provide additional detail reference C7/S7.5 for angle deck support between column and stair comer. See attached sketch SK -1. Sheet S2.421- Add W8x10 beams at each end of the elevator at the elevation of the primary roof. Add W8x10 team to the west elevator shaft also. See attached sketch SK -2. Sheet S2.42: Provide additional detail reference C7/S7.5 for angle deck support between column and stair comer. See attachT sketch SK -3. Sheet S7.5: Add detail C5 showing a 4x4x1/4 angle spanning between the column and the masonry wall to provide support for the roof decking. See attached sketch SK -4. Attachements: Sheets SK -1, SK -2, SK -3, SK -4 An ASi<Mo 53. 11/26/2007 00001 NEW Reference: Full Tenant Improvement with MEPs 12/2/2007 Sheets M2.01, M2.02, M3.01 and M3.02: Delete all manual dampers shown on the inlets of all under floor VAV boxes. Report RNP 01 0Note Pads- .rs was a 323-4500 BOISE IDAHO RCE -1875 ' 00001 NEW PETRA A7 Reference: Cold Core and Shell Package. 12/3/2007 Sheet S2.41: Adjust the roof elevation at gridline E to be 46-10 1/2". This information was revised in submittals. Provide reference to new detail BS/S/7.6, which shows the proposed method to adjust the top of the masonry wall to the correct elevations. See enclosed sketch SK -1. Sheet S2.42: Adjust the roof elevation at gridline E to be 46'-101/2". This information was revised in submittals. See enclosed sketch SK -2. Sheet S7.6: Add detail BS showing a TS12x2x3/16 section cut to match the roof slope for the wall adjacent to gridline 3. See enclosed sketch SK -3. Sheet S 7.6: Revise detail C7 to Indicate that the length of the dowels between the masonry wall and the concrete slab on deck will need to ' vary due to the sloPe of the roof. See enclosed sketch SK -4. Sheet S7.6: Revise detail C7 to indicate that the length of the dowels between 00001 NEW Reference: Community Plaza and Site 12/3/2007 Improvements: Sheet 1-1.70: Terllis Construction Details, See enclosed sketches SK -1, SK -2, SK -3, which clarify the materials and construction of this structure. Evefton® Report R NF _01 h4 8 2 323-4500 BOISE, IDAHO RCE -1875 nr W CnTT Sheet A2.21TF: Revise wall type at Plan Vault 210 to wall type 6 as detailed on sheet A8.(T. Sheet A2.22TF: Revise wial type at Storage 244 to wall type 6 as detailed on sheet AUT. Sheet M1.01: Provide (2) additional fire smoke dampers and duct work at Storage Rooms 126 and 134 (leach) per enclosed sketch SK -1. 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Note: This ASI is clarifying the ceiling heights of the 2nd floor Lobby, Waiting and Main Corridors. Previously issued ASI's #22 and #45 had revised some of the ceiling heights in this area, please disregard these and use the information described here. Sheets A7.21T and A7.22T: Revise ceiling heights per enclosed sketches. Sheets A2.21T and A2.22T: At doors #222A and 262 only, revise frame type 7" to be 9'-4" tall. At door #224 only revise frame type "C" to be 9'-4" tall. Expedition® Report R_NF 01 323 -4500 BOISE, IDAHO 1097 N. ROSARIO STREET a MERIDIAN, ID 83642 • PHONE: (208) 323-4500 * FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0675 Page: 29 of 35 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Full Tenant Improvement with MEPs. 1/4/2008 Sheet E2.11P: City Council Conference 133, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #22). EveftonP Report R_NF_01 Sheet E2.32P: Mayor's Suite 343 and Executive Conference 346, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #15). 00001 NEW Reference:Full Tenant Improvement with MEP's 1/14/2008 ' Sheet E2.12S: Revise the cable tray layout per the enclosed sketch SK-E2.21S-1. 00001 NEW Reference:Full Tenant Improvement with MEPs: 1/14/2008 ' Sheet A2.01T: In Women's and Men's 022 add a door at the void adjacent to the countertop to create a storage closet per enclosed sketch SK -1. Finish interior walls and ceiling of storage closet with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed concrete. Sheet A3.OT: Add doors 019A and 022A to the door schedule per enclosed sketch SK -2. EveftonP Report R_NF_01 Note Pads ...&z 323-4500 BOISE, IDAHO RCE -1875 00001 NEW Building Commissioning: Provide all labor, 1/17/2008 materials and equipment as required to assist Heery International, Inc. to complete LEED 2.2 commissioning services, Indoor Air Quality (IAQ) management plan during construction (LEED NC v2.2 IEQ credit 3.1) and Indoor Air Quality (IAQ) management plan pre -occupancy phase (LEED NC v2.2 IEQ credit 3.2) and per attached Commissioning Policies and Procedures Manual dated January 16, 2008. NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION ONLY 00001 NEW Sheet A2.11T: Revise the location of the wall 1/17/2008 containing door 124A and reverse frame type C and door 124A per enclosed sketch SK -1. Sheet A2.12T: Revise the location of the wall at frame type L and door 143 per enclosed sketch SK -1. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch SK -2. 00001 NEW Sheet A9.OT: Enlarged Elevator Plan - B5: 1/22/2008 Revise the 10'-8" dimension to be 10'-2" per enclosed sketch SK -1. 1►si,4........ ' 00001 NEW Reference: Full Tenant Improvement with MEP'S 1/22/2008 Specification Section 08710: Hardware Schedule: Doors 100A, 100B, 100C and 10OD: Revise the closure to be a surface mounted device in lieu of the floor type specified. Closures to be Sargent Model 351. ® Report RNP 01 Expedmon %=telNote Pado 323-4500 BOISE, IDAHO RCE -1875 00001 NEW Full Tenant Improvement with MEP's 2/28/2008 Sheet A6.0: Revise the framing dimensions for the showers at Shower 021 and 024 per the enclosed sketch SK -1. 00001 NEW Reference: Full Tenant Improvement with MEPs 3/3/2008 Sheet A2.31T: At Server Room 311, add window type BC, per the enclosed sketch SK -1. Sheet AMT: Add window type BC, per the enclosed sketch SK -2. ExpedffionP Report R_NF_01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0675 Page: 32 of 35 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvments with MEP's 3/3/2008 Sheet A2.21T: At Deputy Cheif-Prevention #234 and Recreation Super # 240: Revise door frames at both rooms to be type 'G' and swap door frames from one room to the other, per the enclosed sketch SK -1. Note the head of frame type V is to be at V-10", per detail C6/A3.1T. Sheet A7.2T and A7.22T: At Gridline E, Between gridline 5.5 and 7.7; Frame out around beam per detail A5/A8.1T at .Open Office and B4/A8.1T at Offices 234 and 240, per the enclosed sketch SK -2. f 00001 NEW Reference: Full Tenant Improvment with MEP's 3/11/2008 Sheet A2.11T: The window between Conference 156 and Payroll 161 should be Type W, not W. AsNbi ...., 00001 NEW Reference: Full Tenant Improvments with MEP's 3/11/2008 Sheet A2.12T: Revise the location of Door#143/Frame Type L as shown on the enclosed sketch SK -1. Sheet A7.12T: Revise the ceiling at the area of Door #143/Frame Type L as shown on the enclosed sketch SK -2. Expedition' Report R NF_01 323-4500 BOISE, WAIIO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 413/2008 Project No: 06-0675 Page: 33 of 35 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW PETRA AJ Reference: Full Tenant Improvments With MEPs. Sheets A 2.12T A2.12TF and A7.12T: Revise the location of the wall between Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK -1 SK -2 and SK -3. Sheets M3.01 and M3.11: Revise the mechanical system at the area Open Office #309 and Unassigned #314 as shown on the enclosed sketches and SK -20 and SK -21. Sheets E2.31F, E2.31L, E2.31M, E2.31P and E3.02: Revise the electrical system at the area Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK-E2.31F-1A, SK-E2.31L-1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-1B AND SK -E3.02-1. Attachements: SK-E2.31F-1A, SK-E2.31L-1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-113 AND SK -E3.02-1. JKS}I 73 ...:AS N&13 Y 3/18/2008 00001 NEW Reference: Full Tenant Improvement with MEP'S 3/11/2008 Provide Blackout Shades at the exterior windows of Room 133 City Council Conference; Room 343 Mayor Suite; and Room 346 Executive Conference Room, per enclosed Specification Section 12494. Attachments: Specification Section 12494 A5L4......_A5 00001 NEW Reference: Full Tenant Improvement with MEP'! 3/25/2008 Per RFI #100: Provide grounding of the access floor system as described int he attached RFI. E)pedifion® Report R_NP_01 323-4500 BOISE, IDAHO RCE -1875 [lC'w CnT 71 GENERAL CONTRAC MR S ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 413/2008 Project No: 06-0675 Page: 34 of 35 Note PadItem No. Status Required Ball In CourtNotes Opened Closed AS 00001 NEW Reference: Full Tenant Improvement with MEP'! 3/25/2008 00001 NEW Reference: Full Tenant Improvement with MEP': 3/25/2008 1 00001 NEW 1 00001 NEW PETRA AJ Reference: Full Tenant Improvment with MEPs. 3/25/2008 Sheets SK1.01, SE1.04, and SE1.05: Revise the site lighting per the enclosed sketches SE1.01-1, SE1.04-1 and SE1.05-1. Reference: Full Tenant Improvement with MEP's 3/25/2008 Sheet A6.6T - Elevation Cl -Front Counter, Room #238: Revise elevation "C" per the enclosed sketch SK -1. �oP � Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0675 Page: 35 of 35 Note Padltem No. Status Required Ball In CourtNotes opened Closed 00001 NEW Reference: Full Tenant Improvement with MEP'S 3/31/2008 Specification Section 09310 — Tile: CT3, Color to be 0051 Matte Vanilla. Add the following trim pieces: Bull nose: 54369, S4639, SCR4369 and SCR4639. Note these pieces are to be used at the top tile of the wainscots and outside comers. 5I $QWNa)'. 0 00001 NEW Reference: Full Tenant Improvment with MEP's 3/31/2008 Sheet2.6T - First Floor Room Finish Schedule: Room #111- Lobby, revise West wall to be paint color P3, to match other walls. Sheet2.6T - All Room Finish Schedules: At all rooms shown with ACP/GYP under the ceiling finish material column of the schedules, revise the paint color of the gypsum board to match the typical wall color of -that room per the schedule (this will be either paint color P1 or P3), except as noted at Lobby 111 and City Council Chambers 135 on the.enclosed sketch SK -1. Sheet6.2T - A4 A4 Looby 111 Elevation: Revise the paint scheme per the enclosed sketch SK -2. Sheet A6.3T - C1 Corridor 113 and 123 Elevation: Revise the paint color below the chair rail to be P8. Report R NP_01 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0676 Date: Page: 4/3/2008 1 of 4 TypeTo RFI CITYMER From PETRA NumberTitle 00001 Sample Status CLO Date 5/14/2007 Approved 5/21/2007 Responded 5/21/2007 Required 5/21/2007 RFI LOMARC PETRA 00002 Project Director CLO 3/12/2007 3/19/2007 3/19/2007 3/19/2007 RFI LOMARC PETRA 00003 Water / Sewer for Plaza CLO 4/18/2007 4/18/2007 4/18/2007 4/25/2007 RFI LOMARC PETRA 00004 Change Detail C2 - S 5.2 CLO 4/20/2007 5/3/2007 5/3/2007 4/27/2007 RFI LOMARC PETRA 00005 Base Plate Change CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00006 Embed Plate P-1, P-2 CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00007 Rule Steel RFI No 2 CLO 5/1/2007 6/13/2007 6/13/2007 5/8/2007 RFI LOMARC PETRA 00008 Rule Steel RFI No 3 CLO 5/1/2007 5/21/2007 5/21/2007 5/8/2007 ' RFI LOMARC PURA 00009 Wall & Footing height CLO •5/8/2007 6/26/2007 6/26/2007 5/15/2007 RFI LOMARC PURA 00010 Foundation Drain at Basement CLO 5/16/2007 6/26/2007 6/26/2007 5/23/2007 RFI LOMARC PETRA 00011 ASI Requests -Elevations and Details CLO 5/16/2007 6/26/2007 6/26/2007 5/25/2007 RFI LOMARC PETRA 00012 Rule Steel RFI No. 4 CLO 5/24/2007 6/26/2007 6/26/2007 5/31/2007 RFI LOMARC PETRA 00013 Rule Steel RFI No. 5 CLO 5/30/2007 6/26/2007 6/26/2007 6/6/2007 RFI LOMARC PETRA 00014 Rule Steel RFI No. 6 CLO 5/30/2007 6/5/2007 6/5/2007 6/6/2007 RFI LOMARC PETRA 00015 Top steel elevation@Detail(RS-7) CLO 6/11/2007 6/12/2007 6/12/2007 6/18/2007 RFI LOMARC PETRA 00016 Beam Verification (RS -8) CLO 6/14/2007 6/26/2007 6/26/2007 6/21/2007 RFI LOMARC PETRA 00017 Domestic Water Source CLO 6/18/2007 6/20/2007 6/20/2007 6/20/2007 RFI LOMARC PETRA 00018 Wall Fa at Grid "D" CLO 7/5/2007 7/3/2007 7/3/2007 7/12/2007 RFI LOMARC PETRA 00019 Arched Chord Joist Connection(RS-9) CLO 7/5/2007 7/6/2007 7/6/2007 7/12/2007 rRFI LOMARC PETRA 00020 Foundation Drain Colec ion Manhole CLO 7/11/2007 7/5/2007 7/5/2007 7/18/2007 RFI LOMARC PETRA 00021 Back Filling Basement Walls CLO 7/19/2007 7/19/2007 7/19/2007 7/26/2007 1 RFI LOMARC PETRA 00022 Sewer Modification Request CLO 7/23/2007 8/1/2007 8/1/2007 7/30/2007 RFI LOMARC PETRA 00023 Masonry Mortar Color Clarification CLO ,7/25/2007 7/27/2007 7/27/2007 8/1/2007 ' RFI LOMARC PEI -RA 00024 Steel Lintel at Stair Tower Header CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PURA 00025 AC Bolt Correction CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 ' RFI LOMARC PETRA 00026 Moment Frame Shear Tab Weld CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00027 Sewage Ejector Tank CLO 8/6/2007 9/3/2007 9/3/2007 8/13/2007 RFI LOMARC PETRA 00028 4th Floor Stair Assembly CLO 8/8/2007 8/14/2007 8/14/2007 8/15/2007 RFI LOMARC PETRA 00029 Wall at Grid H - 4, 9 CLO 8/24/2007 9/18/2007 9/18/2007 8/31/2007 RFI LOMARC PETRA 00030 Water to focture P-18 CLO 8/29/2007 9/5/2007 9/5/2007 9/5/2007 — M Expeditiorg Report RRC -01—RFI EVedifionO Report R RC_01_RR 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 4/3/2008 2 of 4 TypeTo From NumberTitie Status Date Approved Responded Required RFI LOMARC PETRA 00031 Vent for Ejector Pump CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00032 Basement Toilet Rooms CLO -8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00033 Floor Sink Near Grid 5-F CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00034 Sink Near Grid 10-E CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00035 Sink Near Grid 10-B CLO 8/29/2007 9/4/2007 9/4/2007 9/5/2007 RFI LOMARC PETRA 00036 Plumbing Drawing for 4th Floor CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00037 Switch Board MDS Feeders CLO 9/5/2007 9/10/2007 9/10/2007 9/12/2007 RFI LOMARC PETRA 00038 VAV at Room 134 CLO 9/11/2007 9/14/2007 9/14/2007 9/18/2007 RFI ^ LOMARC PETRA 00039 Interconnection of Fire Stand Pipes CLO 9/11/2007 9/11/2007 9/11/2007 9/18/2007 RFI LOMARC PETRA 00040 RWD 10-D CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00041 Misc. Plumbing Questions P2.12 CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00042 Shear Tab Correction CLO 9/18/2007 9/26/2007 9/26/2007 9/25/2007 RFI LOMARC PETRA 00043 Radius SOGG-at Zed Floor CLO 9/24/2007 10/9/2007 10/9/2007 10/1/2007 RFI LOMARC PETRA 00044 Smoke Dampers CLO 9/27/2007 9/28/2007 9/28/2007 10/4/2007 ' RFI LOMARC PETRA 00045 Operable Wall Partition-Submittial CLO 9/27/2007 11/14/2007 11/14/2007 10/4/2007 RFI LOMARC PETRA 00046 HWS & HWS At Basement CLO 10/2/2007 10/2/2007 10/2/2007 10/9/2007 RFI LOMARC PETRA 00047 W8x10 at North Cold Air Return CLO 10/2/2007 10/5/2007 10/5/2007 10/9/2007 RFI LOMARC PETRA 00048 Clean Agent Releasing Panel CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00049 Pre -Action Sequence of Operations CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00050 Elevator Shaft Fire Alarm Question CLO. 10/4/2007 10/16/2007 10/16/2007 10/11/2007 RFI LOMARC PETRA 00051 Beam Web to Column Flange Weld CLO 10/4/2007 10/5/2007 10/5/2007 10/11/2007 RFI LOMARC PETRA 00052 Electrcal Drawings TI and Plaza CLO 10/18/2007 10/25/2007 10/25/2007 10/25/2007 RFI LOMARC PETRA 00053 Sprinkler Pipe Hangers CLO 10/22/2007 10/29/2007 10/29/2007 10/29/2007 1 RFI LOMARC PETRA 00054 Fire Suppression Flow Meter CLO 10/22/2007 10/25/2007 10/25/2007 10/29/2007 RFI LOMARC PETRA 00055 RDL & OFL CLO 10/29/2007 11/1/2007 11/1/2007 11/5/2007 ' RFI LOMARC PETRA 00056 ASI 32 Ceiling Tile Clarification CLO '10/30/2007 10/30/2006 10/30/2006 11/6/2007 RFI LOMARC PETRA 00057 Entry Vestibule Fire Suppression CLO 10/31/2007 11/7/2007 11/7/2007 11/7/2007 RFI LOMARC PETRA 00058 Fire Riser Room Issues CLO 10/31/2007 11/6/2007 11/6/2007 11/7/2007 RFI LOMARC PETRA 00059 Supply & Return 1 -Hr Rated Assembly CLO 11/2/2007 11/14/2007 11/14/2007 11/9/2007 RFI LOMARC PETRA 00060 Under Floor Conflicts CLO .11/2/2007 11/19/2007 11/19/2007 11/9/2007 EVedifionO Report R RC_01_RR 1 _,__ ��onp Report R RC_01_RFI N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 a FAX: (208) 323-4507 '1097 Project Name: Meridian City Hall Project No: 06-0676 Date: Page: 4/312008 3 of 4 TypeTo From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00061 Access to Fire Smoke Dampers CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 RFI LOMARC PETRA 00062 Data Drops CLO 11/9/2007 11/20/2007 11/20/2007 11/16/2007 RFI LOMARC PETRA 00063 Electrical through Concrete Wall CLO 11/27/2007 12/3/2007 12/3/2007 12/4/2007 RFI LOMARC PETRA 00064 Sed Floor Sink at Grid S/E CLO 11/27/2007 11/27/2007 11/27/2007 12/4/2007 RFI LOMARC PETRA 00065 Diminution Verification CLO 11/28/2007 11/29/2007 11/29/2007 12/5/2007 RFI LOMARC PETRA 00066 Fire Alarm Questions CLO 12/4/2007 12/11/2007 RFI LOMARC PETRA 00067 Security Camera Height CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00068 Ceiling at Rm 111, 112. CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 iRFI LOMARC PETRA 00069 Zed Floor Duct Conflicts CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00070 Return Duct at RM 142 CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00071 Gas Meter/ Condensing Unit's CLO 12/14/2007 12/17/2007 12/17/2007 12/21/2007 RFI LOMARC PETRA 00072 Lower Entry Canopy Attachment CLO 12/18/2007 12/18/2007 12/18/2007 12/25/2007 ' RFI LOMARC PETRA 00073 Sun Screen Top Attachment CLO 12/21/2007 12/28/2007^ RFI LOMARC PETRA 00074 Exterior Wall Types CLO 12/26/2007 1/2/2008 RFI LOMARC PETRA 00075 Fire Alarm Questions CLO 1/4/2008 1/15/2008 1/15/2008 1/11/2008 RFI LOMARC PETRA 00076 Brick Type A2 NEW 1/4/2008 1/11/2008 RFI LOMARC, PETRA 00077 Test Switches for In -Duct Detectors CLO 1/11/2008 1/14/2008 1/14/2008 1/18/2008 _ RFI LOMARC PETRA 00078 Building Phone System NEW 1/14/2008 1/21/2008 RFI LOMARC PETRA 00079 Under Floor Duct Insulation CLO 1/14/2008 1/15/2008 1/15/2008 1/21/2008 ' RFI LOMARC PETRA 00080 Filters @ VAV & Fan Coils CLO 1/16/2008 1/22/2008 1/22/2008 1/23/2008 RFI LOMARC PETRA 00081 Column to Moment at Grid 4-E CLO 1/17/2008 1/18/2008 1/18/2008 1/24/2008 RFI LOMARC PETRA 00082 Johnsonite 6" Recces, Color #47 CLO 1/21/2008 1/21/2008 1/21/2008 1/28/2008 RFI LOMARC PETRA 00083 Interface Cable for York System CLO 1/21/2008 1/22/2008 1/22/2008 1/28/2008 RFI LOMARC PETRA 00084 Framing Dimensions on First Floor CLO '1/23/2008 1/24/2008 1/24/2008 1/30/2008 RFI LOMARC PETRA 00085 Exterior Light @ gridlilne J CLO 1/24/2008 1/24/2008 1/24/2008 1/31/200$ ' RFI LOMARC PETRA 00086 Water Supply to Refrigerators CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 _ RFI LOMARC PETRA 00087 Fan Coil Unit - Verity Model Type CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00088 Steel Question @ Parapet Wall CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00089 Beam Pocket @ NW Stair Tower. CLO 2/1/2008 2/4/2008 2/4/2008 2/8/2008 RFI LOMARC PETRA 00090 Power to Clock and Flood Lights CLO 2/5/2008 2/6/2008 2/6/2008 2/12/2008 1 _,__ ��onp Report R RC_01_RFI GENEMAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0676 Page: 4qf 4 TypeTo From Numberritle Status Date r Approved Responded Required RFI LOMARC PETRA 00091 Power Shut Down at RM 013, 014, NEW 2/5/2008 2/12/2008 RFI LOMARC PETRA 00092 Parking Lot Profile @Fiber CLO 2/8/2008 2/13/2008 2/13/2008 2/15/2008 RFI LOMARC PETRA 00093 Stair Tower Brick Relief Angle CLO .2/12/2008 2/13/2008 2/13/2008 2/19/2008 ' RFI LOMARC PETRA 00094 Chiller Support Structure CLO . 2/13/2008 2/18/2008 2/18/2008 2/20/2008 RFI PETRA PETRA 00095 Data between Sever & RM 303 CLO 2/15/2008 2/18/2008 2/18/2008 2/22/2008 LOMARC PETRA 00096 Window Head Drip Flashing CLO 2/26/2008 2/26/2008 2/26/2008 3/4/2008 'RFI RFI LOMARC PETRA 00097 Time Warmer Entrance CLO 2/26/2008 3/11/2008 3/11/2008 3/4/2008 RFI LOMARC PETRA 00098 Duct Sizes at Basement Toilet Rm. CLO 3/3/2008 3/6/2008 3/6/2008 3/10/2008 RFI LOMARC PETRA 00099 Fre Alarm Questlions From Simplex CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC PETRA 00100 Grounding of Access Floor CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC PETRA 00101 EF -1 @ Penthouse CLO 3/10/2008 3/11/2008 3/11/2008 3/17/2008 RFI LOMARC PETRA 00102 Tele / Com Riser Driagram CLO .3/13/2008 3/17/2008 3/17/2008 3/20/2008 RFI LOMARC PETRA 00103 Water Feature One Line Diagram CLO 3/13/2008 3/19/2008 3/19/2008 3/20/2008 RFI LOMARC PETRA 00104 Soffit at Entry Lobby. CLO 3/31/2008 4/1/2008 4/1/2008 4/7/2008 1 Expeditior@ Report R_RC_01_RFI u 11 11 n LJ I Submittal Log 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/3/2008 Project No: 06-0676 Page: 1 of 5 Latest Dates Package Submittal Rev. Tide Status Rcvd. Sent Return Forward BIC .DIV 02 02-222 029 Structural Excavation and Bacilli AAN 5/10/2007 5/11/2007 5/18/2007 5/22/2007 nv no m-ggqs1 nn1 gain Rods APP 7/27/2007 7/30/2007 9/6/2007 9(//2007 DIV 02 02-222-02 001 1500 Gal Sand and Grease IMercepto APP 7/27/2007 7/30/2007 9/8/2007 9x//2007 DIV 02 02-222-03 001 Manhole Ring APP . 7/27/2007 7/30/2007 9/6/2007 9/7/2007 DIV 02 02-222-04 001 Tapping Valves, 6" APP 7/27/2007 7/30/2007 9/6/2007 9x//2007 DIV 03 03-100 011 Footings and Foundations AAN 4/30/2007 4/30)2007 5/1/2007 5/1/2007 DIV 03 03-100-02 002 Concrete Mb( Designs AAN 5)8)2007 5/8/2007 5/1412007 5/1612007 DIV 03 03-100-03 001 Concrete Mb( Designs APP 5/10/2007 5/11/2007 5/3112007 5131/2007 DIV 03 03-100-06 001 First Floor Deck Rebar Shops AAN 7/24/2007 7/27/2007 8/8/2 7 8/8/2007 DIV 03 03-100-3 002 Upper Footings - Rebar Shops AAN 7/9/2007 7/9/2007 7/23/2007 7/2312007 DIV 03 03300-01 001 PVC Waterstop App 4/3012007 4)30)2007 511712007 5/17/2007 DIV 03 03300-02 001 Vapor Block APP 4/30/2007 4/30/2007 5/17/2007 5117/2007 DIV 03 03300-03 001 Concrete Accessories -Epoxy APP 4/30/2007 4/30/2007 5/17/2007 5/17/2007 DIV 03 03300-04 001 Concrete Accessories -Form Oil APP 4/30/2007 4/30/2007 5)17/2007 5/17/2007 DIV 03 03300-05 001 Concrete Accessories -Curing Compoun APP 4)30/2007 4/30)2007 5/17/2007 5)17/2007 nni na n%ann-m 001 Silicate Hardener and Sealer APP 9/6/2007 9/6/2007 9/14/2007 9/14/2007 DIV 04 04-000-01 001 Masonry Accessories APP 6/14/2007 6/18/2007 7/3/2007 7/3/2007 DIV 04 04200-01 001 Grout Mnc Design APP 6/14/2007 6/18/1007 7/11/2007 7/11=7 DIV 04 04-200-02 001 Concrete Masonry Units APP 6/14/2007 6/18/2007 7/10/2007 7/11/2007 DIV 04 04200-03 001 Mortar Mix Design Type S APP 6/14/2007 6/1812007 7/10/2007 7/11/2007 DIV 04 04200-04 001 Mortar Mix Design Type N APP 6/14/2007 6/18)2007 7/10/2007 7/11/2007 DIV 04 04200-05 001 Mutual Brick Specifications APP 7/10/2007 7/13/2007 8/9/2007 8/9/2007 DIV 04 0420006 001 Artisrraft Stone Submittial APP 7/16/2007 7/18/2007 7/23/2007 7/23/2007 DIV 04 04200-07 001 Mortar Ma Colorchart AAN 7)25/2007 7/25/2007 8/1/2007 8/1/2007 DIV 04 04200-08 001 Masonry Color Caulking Color Chart APP 3/4/2008 3/4/2008 3/25/2008 3/25/2008 DIV 04 04-810-01 001 Veneer Masonry Anchors APP 12/13/2007 12/13/2007 12/14/2007 12/17/2007 DIV 05 05 50002 005 Structural Steel Shops (Phasel) AAN 5/23/2007 5/29)2007 6/12/2007 6/13/2007 DIV 05 05500-04 001 Revised Sheers from Phase 1 Set APP 6/14/2007 6/1412007 7/6/2007 7/6/2007 DIV 05 05-000-01 001 Weld Procedure Specifications APP 6/14/2007 6/20/2007 7/9/2007 7/10/2007 DIV 05 05-000-02 001 Welding Procedures and Specs -Field AAN 7/10/2007 7/12/2007 8)6)2007 8/8/2007 DIV 05 05-300-01 001 Metal Deck- Shop Drawings No.1 APP 5/7/2007 5/9/2007 5/16/2007 5/17/2007 DIV 05 05-300-02 002 A, J2 Joists and Decking APP 5/2312007 5/29/2007 6/14/2007 6/14=7 DIV 05 05.400-01 001 Cold Formed Metal Framing AAN 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DIV 05 05500 001 Anchor Bolt Plan MCN 4/27/2007 4/30/2007 5/16/2007 5/17/2007 DIV 05 05-500-03 001 Stair#1 Plans APP 6/11/2007 6/12/1007 7/9/2007 7/10/2007 DIV 05 05-500-04 001 Structural Steel Shop (Phase In AAN 6/11/2007 6/12/2007 7/11/2007 7/13/2007 DIV 05 05-500-05 001 Stair #2 Plans AAN 6/14/2007 6/14/2007 7/9/2007 7/10/2007 DIV 05 05500-06 001 Shop Drawings - Bent Plate AAN 7/13/2007 7/18/2007 8/6/2007 8/8/2007 DIV 05 05-500-07 001 Revised lst,2ndArdAth, Framing APP 8/29/2007 8/30/2007 9/27/2007 10/1/2007 DIV 05 05500-08 001 Sunscreens and Chiller Frame Shops AAN 9/4/2007 9/4/2007 9/27/2007 10/1/2007 DIV 05 05-500-09 006 EL -Beams and Canopys AAN 10/2/2007 10/3/2007 10/17/2007 10/17/2007 DIV 05 05-50010 006 EL -Beams and Canopys Resubmit AAN 11/2/2007 11/15/2007 11/26/2007 11/26/2007 DIV 05 05-521-01 001 Council Chambers Steel Shops AAN 12/11/2007 12/13/2007 1/7/2008 1/14/2008 DIV 06 06402-01 001 Interior Architectural Woodwork AAN 10/26=7 10/30/2007 12/3/2007 12/3/2007 Expedition® Report R_SB_01 11 11 11 u e 0 Submittal Log 323-4500 BOISE, IDAHO RCE -1875 DN 08 DN 08 DN 08 1097 N ROSARIO STREET MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Wood Doors Wood Door Cut Sheets Door Sample for Color and Finish AAN AAN APP 8/8/2007 omni atoizuut VIU14 ,1 8/8/2007 8/9/2007 9/8/2007 9/6/2007 3/24/2008 3/27/2008 3/31/2008 3/31/2008 DN 08 08-334-01 001 Overhead Coiling Grilles AAN 10/10/2007 10/10/2007 11/1/2007 11/8/2007 Date. 413 Project Name: Meridian City Hall Aluminum Enhances and Storefronts AAN 6/28/2007 6/28/2007 7/11/2007 7/13/2007 DN 08 08.630-01 001 Metal Framed Skylights APP 6/25/2007 6/28/2007 7/11/2007 7/13/2007 DN 08 08-711-01 001 Page: 2 of 5 2 of Project No: 06-0676 DN OS DN 08 08-800-01 08-800-02 001 001 Glazing Glazing Shop Drawings AAN AAN 6/25/2007 6/28/2007 7/11/2007 7/13/2007 8/27/2007 9/4/2007 9/14/2007 9/14/2007 DN 08 08-800-03 001 Spandrel Glass Color Selections APP 2/1/2008 2/4/2008 3/5/2008 3/5/2008 Latest Dates 002 Spandrel Color on Specified Glass Package Submittal Rev. TWO Status Rcvd. Sent Retum Forward BIC DN 07 07-141-01 001 Mechanical Equip Room Waterproofing NEW 3/24/2008 3/24/2008 LOMARC DN 09 LOMARC DN 07 07210-01 001 Rigid Foam Insulation -Foundation APP 4/30/2007 4/30/2007 5/17/2007 5/17/2007 APP DN 07 07-210-01 001 Building Insulation APP 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DN 09 DN 09 DN 07 07-210-02 001 Foil Faced Fiberboard Insulation APP 9/15/2007 8/21/2007 9/14/2007 9/14/2007 Carpet DN 07 07-50"1 004 Roofing APP 2/4/2008 2/8/2008 9/26/2008 2/26/2008 DN 07 07-000-02 001 Metal Roofing NEW 2/4/2008 2/6/2008 DN 09 09-900-02 LOMARC Exterior Paint Specs __ __. LOMARC AAN 5/8/2007 5/9/2007 5/15/2007 5/21/2007 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DN 08 DN 08 DN 08 08-211-01 08-211-02 08-211-03 001 001 002 Wood Doors Wood Door Cut Sheets Door Sample for Color and Finish AAN AAN APP 8/8/2007 omni atoizuut VIU14 ,1 8/8/2007 8/9/2007 9/8/2007 9/6/2007 3/24/2008 3/27/2008 3/31/2008 3/31/2008 DN 08 08-334-01 001 Overhead Coiling Grilles AAN 10/10/2007 10/10/2007 11/1/2007 11/8/2007 DN 08 08-411-01 002 Aluminum Enhances and Storefronts AAN 6/28/2007 6/28/2007 7/11/2007 7/13/2007 DN 08 08.630-01 001 Metal Framed Skylights APP 6/25/2007 6/28/2007 7/11/2007 7/13/2007 DN 08 08-711-01 001 Finish Hardware Schedule MCN 8/8/2007 8/9/2007 9/6/2007 9/6/2007 DN OS DN 08 08-800-01 08-800-02 001 001 Glazing Glazing Shop Drawings AAN AAN 6/25/2007 6/28/2007 7/11/2007 7/13/2007 8/27/2007 9/4/2007 9/14/2007 9/14/2007 DN 08 08-800-03 001 Spandrel Glass Color Selections APP 2/1/2008 2/4/2008 3/5/2008 3/5/2008 DN 08 08-800-04 002 Spandrel Color on Specified Glass APP 3/4/2008 3/4/2008 3/17/2008 3/17/2008 DN 09 09-260-01 001 Gypsum Board Assemblies APP 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DN 09 09310-01 001 Tile Color Boards NEW 2/13/2008 2/15/2008 LOMARC DN 09 09310-02 001 Grout Color Chips NEW 2/1312008 2/15/2008 LOMARC DN 09 09-582-01 001 Sheet Vinyl APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 09 09-574-01 001 Linear Metal Ceilings APP 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DN 09 DN 09 09-651-01 09-653-01 001 001 Resilient Floor Tile Rubber Base APP APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 09 09-680-01 001 Carpet APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 09 09-720-01 004 Textile Walloovering APP 8/8/2007 8/9/2007 9/7/2007 9/7/2007 DN 09 09-900-01 002 Pain APP 9/27/2007 9/27/2007 10/10/2007 10/15/2007 DN 09 09-900-02 001 Exterior Paint Specs NEW 4/2/2008 4/2/2008 LOMARC DN 10 10-100-01 001 Visual Display Surfaces APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DN 10 10-155-01 001 Toilet Partitions APP 10/412007 10/4/2007 2/19/2008 2/19/2008 DN 10 10-265-01 001 Comer Guards APP 10/10/2007 10/10/2007 10/19/2007 10/19/2007 DN 10 10-270-01 002 Access Flooring APP 10/3/2007 10/3/2007 11/6/2007 11/8/2007 DN 10 DN 10 10-505-01 10520-01 001 001 Lockers Fire Extinguisher and Cabinet AAN APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 10/4/2007 10/4/2007 10/19/2007 10/19/2007 DN 10 10.605-01 001 Wire Mesh Par itorts AAN 10/4/2007 10/4/2007 10/31/2007 11/8/2007 DN 10 10-651-01 001 Operable Panel Partitions AAN 9/11/2007 9/14/2007 9/27/2007 9/27/2007 DN 10 DN 10 10-801-01 10-900-01 001 001 Toilet Room Accesories. Television Wall Mounts AAN APP 10/4/2007 10/4/2007 11/8/2007 1118/2007 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DN 10 10.900-02 001 Knox Box APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DN 12 12-484-01 001 Walk Off Mats APP 10/29/2007 10/30/2007 11/16/2007 11/16/2007 DN 13 13100-01 001 Audio Systems NEW 3/12/2008 3/13/2008 LOMARC DN 13 13150-01 001 Video Systems NEW 3/1212008 3/13/2008 LOMARC DN 13 13200-01 001 Audiovisual Control System NEW 211/2008 2/13/2008 LOMARC Expedition® Report RSB 01 Submittal Log N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 '1097 Project Name: Meridian City Hall Project No: 06-0676 Date: 4/3/2008 Page: 3 of 5 ' Package Submittal Rev. Me Status Rcvd. Latest Dates Sent Retum Forward BIC DIV 13 13-200-01 001 Control Systems NEW 3/12/2008 3/13/2008 LOMARC DIV 13 13770-01 001 DARS System NEW 3/13/2008 3/13/2008 LOMARC DIV 14 14-000-01 002 Elevator Submitbals AAN 5/3!2007 57/2007 7/31/2007 5/31/2007 DIV 15 15.061-01 001 Fire Piping Hangars AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15-075-01 001 Mechanipl Identlflcatlon APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 'DIV 15 15-082-01 003 Pipe Insulation APP 97/2007 97/2007 9/26/2007 9/28/2007 DIV 15 15-083-01 001 Mechanical Insulation APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DIV 15 15-185.01 001 Hydronic Pumps AAN 9/14/2007 9/14/2007 10/12/2007 10/15/2007 'DIV 15 15-185-02 001 Hydmnic Pumps 1,2,3,4,5 APP 9!1/2007 97/2007 9/28/2007 9/28/2007 DIV 15 15-185-03 001 Suction Diffuser APP 97/2007 97/2007 9/28/2007 9/26/2007 DIV 15 15-185-04 001 Pressurized Expansion Tanks APP 97/2007 9712007 8/28/2007 9/26/2007 15 15-185-05 001 Air Separator APP 87/2007 9712007 9/26/2007 9/26/2007 iDIV DIV 15 15-185-06 001 Air Vent APP 97/2007 97/2007 9/26/2007 9/26/2007 DIV 15 15-185-07 001 Flerdble Connectors APP 97/2007 9712007 9/26/2007 9/2612007 DIV 15 15-185-08 001 Thermometers APP 97/2007 9712007 9/28/2007 9/28/2007 DIV 15 15-185-10 001 Pressure Gauges APP 97/2007 9712007 9/25/2007 9/26/2007 DIV 15 15-185-12 001 Circuit Setters APP 97/2007 9712007 9/2612007 9/26/2007 15 15-185-13 001 Read Out Kit APP 97/2007 9712007 9/28/2007 9/26/2007 'DIV DIV 15 15-185-14 001 Safety Relief Valves APP 97/2007 9712007 9/28/2007 9/26/2007 DIV 15 15-185-15 001 Reducing Valves APP 97/2007 97/2007 9/26/2007 9/2612007 DIV 15 15-185-16 001 Reduced Pressure Backflow Prevents' APP 9712007 97/2007 9/28/2007 9/28/2007 DIV 15 15-185-17 001 Chem By -Pass Feeder APP 97/2007 9712007 9/28/2007 9/2812007 DIV 15 15-185-18 001 Test Plugs APP 97/2007 97/2007 9/26/2007 9/26/2007 DIV 15 15-185-19 001 Chemical Feeder Package APP 97/2007 97/2007 9/2812007 9/26/2007 'DIV 15 15320-01 001 Fire Beit AAN 10/9/2007 10/10/2007 10/3012007 10/30/2007 DIV 15 15-325-01 001 Fire Sprinkler Heads AAN 1019/2007 10/1012007 10/30/2007 10/30/2007 DIV 15 15-325-02 001 Riser Manifold AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15-326-03 001 Fire Pre -Ac don Valve AAN 10/9/2007 10/1012007 10/30/2007 10/30/2007 DIV 15 15-325-04 001 Fire Backflow Preventor AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15-325-05 001 Groove Fittings AAN 10/9/2007 10/1012007 10/30/2007 10/30/2007 15 15-325-06 001 FDC,Hose Valve, Pump Test Connector AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 'DIV DIV 15 15-325-07 001 Check Valve AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15325-08 001 Basment and 1st Piping Shops AAN 10/29/2007 10/31/2007 11/812007 11/6/2007 15 15-325-09 001 Piping Plans Basement and 1 at Floor AAN 11126/2007 11/30/2007 12/3/2007 1214/2007 'DIV DIV 15 15325-10 001 HydrolicCalculations PRO 11/28/2007 11/3012007 12/14/2007 12/14/2007 DIV 15 15-328-01 001 Fire Pump AAN 10/10/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15.400-01 001 Sewage Ejector System AAN 7/3012007 7/3012007 8/9/2007 8/9/2007 DIV 15 153400-02 002 P-1 Water Closet APP 11/1/2007 11/8/2007 11/1612007 11/16/2007 DIV 15 153400-03 002 P-2 Water Closet ADA APP 11/8/2007 11/8/2007 11/1612007 11/16/2007 DIV 15 15.400-04 002 P-3 Urinal APP 1116/2007 11/6/2007 11/16/2007 11/16/2007 'DIV 15 153400-05 001 P-4 Lavatory (ADA) (1) AAN 97/2007 97/2007 9/26/2007 9/28/2007 DIV 15 153400-06 001 P-5 Lavatory (ADA) (2) AAN 97/2007 8712007 9/26/2007 9/26/2007 DIV 15 15-400-07 001 P-6 Floor Drain AAN 97/2007 9712007 9/2612007 9/26/2007 15 15-400-08 001 P-7 Shower Stall ADA AAN 917/2007 97/2007 9/26/2007 9/26/2007 'DIV Expedition® Report R SB_01 Submittal Log vim a.% d. 323-4500 BOISE, IDAHO RCE -1875 ROCK SOLID Ol 4=kAT CONTRACTORS N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 '1097 Project Name: Meridian City Hall Project No: 06-0675 Date: Page: 4/3/2008 4 of 5 1 Package Submittal Rev. Title Status Rcvd. latest Sent Dates Retum Forward BIC DN 15 15-400-09 001 P-8 Shower Siad AAN 9x//2007 9x//2007 9/26/2007 9/26/2007 15 15-400-10 001 P-9 Janitor Sink APP 9///2007 9f//2007 9/26/2007 9/28/2007 'DN DN 15 15-400-11 001 P-10 Floor Sink AAN 9f7/2007 9f//2007 9/26/2007 9/28/2007 DN 15 15-400-12 001 P-11 Sink AAN 9!//2007 9!7/2007 9/26/2007 9/26/2007 15 15-400-13 001 P-12 Floor Sink (2) AAN 9(7/2007 9!7/2007 9/28/2007 9/26/2007 'DN DN 15 15.400-14 001 P-15 Water Heater APP 9///2007 9!7/2007 9/28/2007 9/26/2007 DN 15 15-400-15 001 P-16 Thermostatic Mbdng Valve APP 9!7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-400-16 001 P-17 Water Heater (2) AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 'DN 15 15.400-17 001 P-18 Water Cooler APP 9!7/2007 9!7/2007 11/16/2007 11/16/2007 DN 15 15400-18 001 P-19 Eyewash AAN 9!7/2007 9!7/2007 9/26/2007 9/28!2007 DN 15 15-400-19 001 P-20 Breakroom Sink AAN 9!7/2007 9!7/2007 9/26/2007 9/26/2007 DN 15 15400-20 001 DC - Downspout Covers APP 9!7/2007 9f7/2007 9/26/2007 9/26/2007 DN 15 15400-21 001 RD -Roof Drain AAN 9!7/2007 9!7/2007 9/26/2007 9/26/2007 DN 15 15-400-22 001 OFD - Overflow Drain AAN 9!7/2007 9R/2007 9/28/2007 9/2612007 DN 15 15-100-23 001 Hose Bibb APP 1101007 11/6/2007 11/16/2007 11/16/2007 DN 15 15-513-01 001 Condensing Boilers AAN 9!7/2007 9fV2007 9/28/2007 9/26/2007 DN 15 15-628-01 002 Rotary Screw Water Chillers APP 11/1/2007 11!7/2007 11/16/2007 11/16/2007 DN 15 15-72501 001 Modular Indoor Cetral Air Unit APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15725-02 001 Modular Indoor Cebal Air Unit. APP 8/29/2007 9/10/2007 11/16/2007 11/16/2007 DN 15 15734-01 001 Computer Room Air Conditioning Unit AAN 9/5/2007 9/10/2007 9/15/2007 9/25/2007 15 15738-01 001 Split System Air Conditioning Units AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 'DN DN 15 15762-01 001 Unit Heaters AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15765-01 001 Access Floor Terminal Units APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15815-01 001 Metal Dud APP 91512007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-820-01 001 Duct Accessories AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-038-01 001 Power Veniiator AAN 9/5/2007 9/10/2007 9/25/1007 9/25/2007 DN 15 15-838-02 001 Fume Hood NEW 3/31/2008 4/1/2008 LOMARC DN 15 1585501 001 Diffusers, Registers, Gripes AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15-855-02 001 York Grilles Color Charts APP 12/11/2007 12/13/2007 1!7/2008 1/14/2008 DN 15 15900-01 001 Controler and Panel Device Data AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15900-02 001 Field Device Data AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15900-03 001 Control Valve Schedule Data APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 15 15900-04 001 Circuit Sensors APP 9!7/2007 9!7/2007 9/26/2007 9/26/2007 DN 15 15900-05 001 Ebtron Controlers NEW 3/4/2008 3/4/2008 LOMARC ' DN 15 15900-05 001 Yamas Con rocs -DDC Submittials NEW 2/14/2008 2127/2008 LOMARC DN 15 15950-01 001 Test and Ballance Qualification APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DN 16 16-000-01 001 MSB Submittials APP 7/20/2007 7/23/2007 8/16/2007 8/16/2007 DN 16 16-111-01 001 Conduit APP 10/1/2007 10/3/2007 19/4/2007 1215/2007 DN 16 16-114-01 001 Cable Tray APP 10/3/2007 10/3/2007 11/5/2007 11/5/2007 DN 16 16-120-01 001 Wires and Cables APP 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 16-12501 001 Modular floor Systems AAN 10/3/2007 10/3/2007 11/5/2007 11/5/2007 DN 16 16-130-01 001 Boxes AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 16-141-01 001 Wiring Devices APP 10/3/2007 10/3/2007 12/4/2007 1215/2007 DN 16 16-149-01 001 Low Voltage Switching APP 10/3/2007 10/3/2007 19/4/2007 19/5/2007 Expedition® Report R_SB_01 1 Submittal Loq 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 a PHONE: (208) 323-4500 a FAX: (208) 323-4507 001 Project Name: Meridian City Hall Project No: 06-0675 NEW 2/1/2008 Date: 413/2008 Page: 5 of 5 Package Submittal Rev. Title Status Rcvd. Latest Dates Sent Retum Forward BIC DN 16 16-425-01 001 Swdchboards AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-465-01 001 Bus Dud AAN 10/3!2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-470-01 001 Panel Boards MCN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 16510-01 001 Lighting Fixtures AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-622-01 001 Generator Set AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-622-02 001 Generator Supplimental Info NEW 2/1/2008 2!13/2008 LOMARC DN 16 16-721-01 001 Fire Alarm AAN 10/312007 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-721-02 001 Fire Alarm System Drawings AAN 10/3/2007 '10/3/2007 12/12/2007 12/13/2007 DIV 16 16-741-01 001 Telecommunication Cable NEW 2/11/2008 2/18/2008 LOMARC DIV 16 16-741-02 001 Telecommunication Equip Rads NEVA 2111/2008 2/18/2008 LOMARC DN 16 16-741-03 001 Telecommunication Jacks and Plates NEW 2/11/2008 2/18/2008 LOMARC DIV 16 16751-01 001 Access Control System AAN 1/11/2008 1/14/2008 3/17/2008 3/24/2008 DIV 16 16761-01 001 Video Surveillance Systems .AAN 1/11/2008 1/14/2008 3/17/2008 3/2412008 Expedition® Report R_SB_01 I U m Now FA ®1 t �r s s 4� FA ®1 0 & April 4,2W8 MERIDIAN CITY COUNCIL MEETING APPLICANT • !!: ITEM NO. S -B REQUEST Update on Projects for Lakeview Golf Course AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT. CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. Lake View Golf Club - Meridiar�ID Page 1 of 2 • W I Home I Course Details I Golf Instructions I Tournaments I Leagues I Restaurant I Contact Us Toumimment0itenckor for 2008 2008 Lakeview Tournament Schedule March Format March 4th Ladies Tuesday Morning Kickoff Stroke Play March 8th Men's & Ladies Association Mixed Scramble Kickoff Tournament April April 3rd to May 29th Men's Spring League 2 -man Bestball April 5th Men's & Ladies Association 6-6-6 combo 2 -man or 2 -lady April 19th & 20th Lakeview Chapman Couples Chapman April 21st Punch Greens April 30th to June 25th Ladies Spring League 2 -Lady Bestball May May 10th Men's & Ladies Association Mixed bestball Orange Blossom 1 -man 1 -lady teams May 17th & 18th Men's Association Match Match Play y May 24th Ladies Member/Guest 2 -Lady Scramble June Men's Association Luau 4 -man 1 -gross 2 - June 7th & 8th Men's Member/Guest Scramble/Bestball July July 10th to Sept. 4th Summer Mixed League 2 -man or 2 -lady or 1 -man 1 -lady teams July 26th Lakeview 2 -Lady Bestball 2 -lady Bestball July 26th & 27th Lakeview 2 -Man Bestball 2 -man Bestball July 19th Men's Association Luau 4 -man 1 -gross 2 - net August August 23rd & 24th Lakeview Club Stroke Play y September September 11th to November 6th 1 -Person Scramble Scramble September 13th & 14th Lakeview Amateur Stroke Play September 15th Punch Greens October October 4th Men's & Ladies Association Bestball http://www.golflakeviewgc.com/tour—cal-2008.html 4/8/2008 Lake View Golf Club - Meridia ID . a Cha -Cha -Cha October 11th Green Monster 2 -man or 2 -lady scramble November November 9th Men's & Ladies Association Stroke Play Turkey Shoot November 28th Men's & Ladies Association 2 -man or 2 -lady The Day after Scramble scramble Lakeview Golf Club, 4200 W Talamore Blvd Meridian, ID 83646-9099 P: (208) 888-4080 Legal Notice jPrivacy Notice ICopyright0c 2006-2007 by JAII Rights http://www.golflakeviewgc.com/tour—cal-2008.html Created and Maintained by WSI Page 2 of 2 4/8/2008 0 0 --Amk ri Y� N � viay� 8 i �I f _ d r, � ;gid to choose��l r, n2ne "ream„l� to play rn Ida ?.�. Y� what would they be? April 4,2W8 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Sum with G -les Ni AGENCY and U CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: April 8, 2008 ITEM NO. S -C to of the SAUSA with Treasure Valley Partnership COMMENTS Date: Phone: Staff Initials: Matedals presented at public meetings shall become property of the City of Meridian. 0 • Treasure Valley Partnership Statistical Analysis of SAUSA Project Data January 16, 2007 City Of Meridian City Clerk Office Based on Data from Quarterly Report for SAUSA Project, December 21, 2007 Key Statistics 37 - Indicted Defendants 11 - Convictions 0.864 - Conviction Rate for SAUSA (per Christian Nazfger as of January 7, 2008) 1.856 years - Average Time Served per Conviction $20,382 - Average Cost/Year to House an Inmate' $224,202 - Annualized Savings to State to Date $416,118 - Cumulative Savings to State Based on 11 Convictions 32 - Projected Number of Convictions based on Incitements and Conviction Rate $1,208,757 - Projected Cumulative Savings to State based on Indictments, Conviction Rate and Average Time Served Analysis of Indicted Defendants by City/County Cities # of Percent Counties # of Caldwell 23 0.62 Canyon Nampa 2 0.05 Ada Boise 8 0.22 Boise Marsing 1 0.03 Owyhee Wilder 1 0.03 Horseshoe 2 0.05 Total 37 Bill Larsen Treasure Valley Partnership 1/16/08 Percent 26 0.70 8 0.22 2 0.05 1 0.03 37 1 Source — ID Dept. of Corrections Annual Report — 2007 • • Quarterly Report for Special Assistant United States Attorney March 2008 Indicted Defendants (47): Sergio Villarreal (Caldwell, Canyon County): Possession of sawed-off shotgun Noel Rodriguez (Caldwell, Canyon County): Possession of sawed-off shotgun Christopher Ohlsson (Nampa, Canyon County): Drug user in possession of firearm (two counts), possession of methamphetamine, possession of marijuana Marlow Campos (Boise, Ada County): Felon in possession of firearm Joshua Boyer (Boise, Ada County): Felon in possession of firearm Steven Gallinger (Caldwell, Canyon County): Drug user in possession of firearm, possession of marijuana Leeroy Salazar (Caldwell, Canyon County): Felon in possession of firearm, possession of methamphetamine, possession of marijuana Rock Mendoza (Caldwell, Canyon County): Felon in possession of ammunition Greg Espaza (Caldwell, Canyon County): Felon in possession of ammunition Jose Cartagena Reyes (Caldwell, Canyon County): Illegal reentry to the United States Luis Almeida-Escanero (Caldwell, Canyon County): Illegal Alien in possession of ammunition Cassandra Perez (Nampa, Canyon County): Straw purchase of firearm Annibal Silva-Puga (Caldwell, Canyon County): Straw purchase of firearm Liza Bernal (Caldwell, Canyon County): Straw purchase of firearm Eddie Alfaro (Arrested in Nampa, resident of Caldwell, Canyon County): Felon in Possession of Firearm (two counts) Anthony Perazzo (Boise, Ada County): Supervised Release Violation (Possession of Methamphetamine with intent to deliver) Cesar Tellez-Castro (Caldwell, Canyon County): Unlawful possession of sawed-off shotgun Sergio Chavez -Cruz (Caldwell, Canyon County): Unlawful possession of a sawed-off rifle Arturo Flores (Boise, Ada County): Felon in possession of firearm; unlawful possession of a sawed-off shotgun Pedro Rodriguez (Caldwell, Canyon County): Unlawful possession of a sawed-off shotgun, Illegal alien in possession of a firearm Segio Colin -Martinez (Caldwell, Canyon County): Illegal re-entry immigration case Juan Pantoja-Ramirez (Caldwell, Canyon County): Possession of a sawed-off shotgun Michael Goddard (Horseshoe Bend, Boise County): Violent felon in possession of numerous firearms Kirkley Evans (Boise, Ada County): Violent felon in possession of NFA weapon Juan Diaz -Vargas (Caldwell, Canyon County): Possession of a sawed-off rifle Paul Cano (Owyhee County): Violent felon in possession of a firearm Gaynell Pickinpaugh (Boise, Ada County): Drug user in possession of two firearms Saul Omar Sanchez -Delgado (Caldwell, Canyon County): Illegal re-entry immigration case Ryan Stuard (Boise, Ada County): Felon in possession of a firearm Victor Landeros Villa (Boise National Forest, Boise County): Manufacture of Marijuana and fraudulent immigration documents Christopher Torres (Caldwell, Canyon County): Felon in possession of a firearm Ramiro Hernandez-Carmona (Caldwell, Canyon County): Illegal re-entry immigration case Alfredo Esparza, Sr. (Caldwell, Canyon County): Distributing Methamphetamine (4 counts); Possession with Intent to Distribute Methamphetamine; Felon in possession of a firearm (2 counts) Lucio Esparza (Caldwell, Canyon County): Distributing Methamphetamine (2 Counts); Drug user in possession of a firearm (2 Counts) Floyd Lay (Wilder, Payette County): Felon in possession of a firearm Matthew Lanz (Boise, Ada County): Felon in possession of a firearm (two counts) Antoine Knight (Caldwell, Canyon County, resident of New Jersey): Felon in possession of a firearm Stephen Carlson (Twin Falls): Felon in possession of firearm (four counts) Richard Bloxham (Boise, Ada County): Felon in possession of a firearm; Possession of NFA weapon Panther Herrera (Caldwell, Canyon County): Felon in possession of a firearm; Possession of NFA weapon Juan Quiroz-Tafolla: (Gooding County): Illegal re-entry immigration case Anthony Austin (Boise, Ada County): Drug User in Possession of a Firearm, Distribution of Methamphetamine, Possession of a Firearm in furtherance of a Drug Trafficking Crime, Stephanie Hofman (Caldwell, Canyon County): Felon in possession of ammunition; Transfer of ammunition to prohibited person Jose Gomez-Gaona (Caldwell, Canyon County): Illegal re-entry immigration case Clinton Bays, Jr. (Boise, Ada County): Drug User in Possession of Firearms (seven counts); Possession with Intent to Distribute Methamphetamine; Possession of a Firearm in Furtherance of a Drug Trafficking Crime (seven counts); Possession of Heroin; Maintaining Drug -Involved Premises Saul Senorvilla-Rangel (Caldwell, Canyon County): Possession with Intent to Distribute Methamphetamine; Possession with Intent to Distribute Marijuana; Possession of Cocaine; Possession of a Firearm in Furtherance of a Drug Trafficking Crime; Drug User in Possession of a Firearm (two counts); Maintaining Drug -Involved Premises John Daniel Lopez (Boise, Ada County): Felon in Possession of Ammunition; Drug User in Possession of Ammunition Sentenced Defendants (14): Cesar Tellez-Castro: Pleaded guilty to possessing sawed-off shotgun, sentenced to 30 months prison, three years supervised release, no contact with gang members or gang paraphernalia, $100 special assessment. Currently housed at a Federal Correctional Institute in Susanville, California. Steven Gallinger: Pleaded guilty to unlawful possession of firearm by a user of a controlled substance, sentenced to seven months incarceration, with credit for time served, six months in a halfway house, three years supervised release, no contact with gang members or gang paraphernalia, $2000 fine, $100 special assessment and 60 hours of community service. •- • Anthony Perazzo: Pleaded guilty to supervised release violations, sentenced to seven months prison, 53 months supervised release, submit DNA sample. Sergio Villarreal: Pleaded guilty to unlawful possession of a sawed-off shotgun, sentenced to 46 months prison, three years supervised release, no contact with gang members or gang paraphernalia, $100 special assessment. Currently housed at a Federal Correctional Institute outside of Los Angeles, California. Noel Rodriguez: Pleaded guilty to unlawful possession of a sawed-off shotgun, sentenced to 18 months prison, three years supervised release, no contact with gang members or gang paraphernalia, $100 special assessment. Currently housed at a Federal Correctional Institute outside of Los Angeles, California. Chirstopher Ohlsson: Pleaded guilty to being a drug user in possession of a firearm, sentenced to 30 months in prison, three years supervised release, no contact with gang members or gang paraphernalia, $100 special assessment. Currently housed in a Federal Correctional Institute in Susanville, California. Joshua Boyer: Pleaded guilty to being a felon in possession of a firearm, sentenced to 27 months prison, three years supervised release, no contact with gang members or gang paraphernalia, $100 special assessment. Currently housed in a Federal Correctional Institute in Madison, Wisconsin. Rock Mendoza: Pleaded guilty to being a felon in possession of ammunition, sentenced to 32 months prison, three years supervised release, $100 special assessment. Currently housed in a Federal Correctional Institute outside of Los Angeles, California. Jose Cartagena Reyes: Pleaded guilty to illegally re-entering the United States after having been previously deported, sentenced to 18 months in prison. The defendant is currently housed in a Federal Correctional Institute in California City, California, after he serves his sentence he will be deported to El Salvador. Cassandra Perez: Pleaded guilty to making a false statement when purchasing a firearm for a prohibited person, sentenced to six months home detention, with three months of electronic monitoring, four years of Probation, no contact with gang members, $100 special assessment. Sergio Chavez -Cruz: Pleaded guilty to unlawful possession of a sawed off rifle, sentenced to 30 months in prison, three years supervised release, $100 special assessment. Currently housed in a Federal Correctional Institute in Taft, California. Sergio Colin -Martinez: Pleaded guilty to illegal re-entry, sentenced to seven months prison, $100 special assessment, and one year of supervised release. Defendant is currently housed in a United States Penitentiary in Lompoc, California, after he serves his sentence he will be deported to Mexico. • • Leeroy Salazar: Pleaded guilty to unlawful possession of a firearm, sentenced to 30 months in prison, $1500 fine, $100 special assessment, three years of supervised release, no contact with gang members or gang paraphernalia. Defendant is currently serving another sentence in the Idaho State Correctional Institute. His federal sentence was ordered to be run partially consecutive to his state sentence and at the conclusion of his state sentence he will be sent to federal prison. Liza Bernal: Pleaded guilty to making a false statement when purchasing a firearm for a prohibited person, sentenced to two days of jail, three years of probation, $200 special assessment, $360 fine, ordered to have no contact with gang members. The following defendants have pleaded guilty and are set for sentencing: Ramiro Hernandez-Carmona: sentencing set for March 24, 2008 Arturo Flores: sentencing set for March 26, 2008 Marlow Campos: sentencing set for April 21, 2008 Victor Landeros-Villa: sentencing set for April 21, 2008 Paul Cano: sentencing set for May 13, 2008 Christopher Torres: sentencing set for May 29, 2008 Saul Sanchez -Delgado: sentencing set for May 29, 2008 April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 5-D REQUEST Discussion of Heritage Ball Fields AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall bec !`Oroperty offie City of Medl#an. April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. REQUEST Floodplain Ordinance Discussion AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT. CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached Date: Phone: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. • • Page 1 of 1 Tara Green From: Jaycee Holman Sent: Wednesday, March 26, 2008 5:02 PM To: Tara Green Subject: FW: Floodplain Ordinance Workshop Request Follow Up Flag: Follow up Flag Status: Green Attachments: Code Change Summary.xls; Flood Damage Prevention Code.doc From: Kyle Radek Sent: Wednesday, March 26, 2008 3:32 PM To: Tammy de Weerd; Charlie Rountree Cc: Bill Nary; Thomas Barry Subject: Floodplain Ordinance Workshop Request Madam Mayor & President Rountree, I respectfully request that the draft Meridian Flood Hazard Reduction Code be placed on the agenda for discussion at the next available Council Workshop which is Tuesday, April Stn The proposed changes have been discussed with the Builders and Developers Councils, Treasure Valley Partnership, Nampa Meridian Irrigation District, and Idaho Department of Water Resources. None of those organizations expressed concern about the changes. A summary of code changes and the new code that can be viewed with or without changes are attached. Please let me know if you would like additional information. Thank you for your consideration. Kyle Radek, P.E. Assistant City Engineer City of Meridian Public Works Department ph 208-898-5500 ext 213 4/4/2008 m N C t U N y O CL 0- 0 - CD N O C c N O N .O O O LL c co N O cu E I co • I* L Nvi O `o LLI v p L c_ c o �:° � am m c >' ai mm acv rn> p >, O c U U N C C c U y c 0 C Co U) m C Q +. 'O JO � > a) O m >. C 'C m a) L N 'O ca C C 0 0 0 LO C O C y Q y 0— +-. C >+ a) p N a) (� a) d N N y D N ++ y N tF r m `O L N m U m C L L L G C N C C C N O C_ L N `o -° 0 m -p 0 m w -0 a) U m V 0) O .� •m O O O w. w 0 v- O U o > m «. 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The,.Special Flood Hazard Areas of the City are subject to periodic Deleted: flood hazard areas ------- - --- - ------ ---------------- ---------------------------------------- Inundation which can resul in loss of life3,property damage, hazard to health, t . Deleted: s an safety,_ disruption of commerce and_gOVernmentai_Services, extraordinar-r__ --------------- Deleted; and public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety and general Deletes° hazard welfare. 2. These flood losses are aggravatedb the cumulative effect of obstructions in,§Special Flood Hazard Areas -- which increase - - -flood elevations. Development t at----------------------------- i, inadequately flood proofed, elevated, or otherwise protected from flood --------------- damage also contributes t -flood -losses. ---------------------------------------------- B. Statement Of Purpose: It is the purpose of this Chapter to promote the public health, safety, and general welfare, and to minimize public and private losses due to flood conditions in specific areas by provisions designed: 1. To protect human life and health; 2. To minimize expenditure of public money and costly flood control projects; 3. To minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; 4. To minimize prolonged business interruptions; 5. To,minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets, and bridges located in areas of special flood hazard; Deleted: caused Deleted: areas of special flood hazard Deleted: the Deleted: heights and velocities, and when inadequately anchored, damage uses in other areas. Uses that are - Deleted: maintain 6. To help ___aintain astable tax base by providing for the sound use and Deleted: --min-1.1ze development of areas of special flood hazard so as to minimize future flood blight areas; 7. To ensure that information regarding the location of Special Flood Hazard Areas is readily available to potential property buyers and other interested De�ha.zard ential buyers are notified ep Op- and thapotential an area of special ----- --- -------------------------------------------------------------- floo 8. To ensure that those who occupy Special Flood Hazard Area§, assume --- --- Deleted: the areas of special flood responsibility for their actions. hazard • 0 C. Methods Of Reducing Flood Losses: In order to accomplish its purposes, this Chapter includes methods and provisions for managing development in flood Prone areas to insure that: 1. Structures are designed and built to acceptable standards to be protected from flooding, an 2. Development does not increase the potential for flood damage by elevating flood water above regulatory limits Deleted: Restricting or prohibiting uses which are dangerous to health, safety, and property due to water or erosion hazards, or which result in damaging increases in erosion or in flood heights or velocities; Deleted: Requiring that uses vulnerable to floods, including facilities which serve such uses, be Protected against flood damage at the time of initial construction; Deleted: 3. Controlling the alteration of natural floodplains, stream channels, and natural protective barriers, which help accommodate or channel flood waters; ¶ 4. Controlling filling, grading, dredging, and other development which may increase flood damage; and Q 5. Preventing or regulating the construction of flood barriers which will unnaturally divert flood waters or may increase flood hazards in other areas. (Ord. 564, 11-19-1991) ¶ • 10-6-2: DEFINITIONS: Unless specifically defined below, words or phrases used in this chapter shall be interpreted so as to give them the meanings they have in common usage and to give this chapter its most reasonable application. APPEAL: A request to City Council to overrule a permit denial because the applicant claims that the ordinance has been incorrectly interpreted ASE FLOOD: The flood having a one percent (1 %o) chance of being equaled or -' exceeded in any given year. Also referred to as the "100 -year flood" t BASE FLOOD ELEVATION (BFE): The elevation of the crest of the Base Flood DEVELOPMENT: Any man-made change to improved or unimproved real estate, including, but not limited to, buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operationspr storage of equipment or materials. ---------- FLOOD INSURANCE RATE MAP (FIRM): Thgmap provided to communities in the Regular Phase of the National Flood Insurance Program (NFIP) It delineates a Special Flood Hazard Area or floodplain FIRMS often include Base Flood Elevations. FLOOD INSURANCE STUDY -LEIS): A booklet that provides detailed information on a community's flood hazard areas The FIS normally includes topographic information, floodplain and floodwav data charts stud iv nformation and stream Profiles. FLOOD OR FLOODING: A general and temporary condition of partial or complete inundation of normally dry land areas from: A. The overflow of inland waters, and/or B. The unusual and rapid accumulation of runoff of surface waters from any source. FLOODWAY: The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot (1'). Regulations require that the floodwav be kept open so that flood flows not obstructed or diverted onto other properties If the base flood is entirely contained within the banks of a clearly defined channel the entire channel may be defined as a floodwav Deleted: for a review of the building department's interpretation of any provision of this chapter or a request for a variance. Deleted: Designation on maps i always in the letters A or V. Deleted: SPECIAL FLOOD HAZARD AREA (SFHA): The term used by the National Flood Insurance Program (NFIP) for the floodplain Identified on the Flood Insurance Rate Maps.¶ MERIDIAN FLOODPLAIN OVERLAY DISTRICT: Area regulated by this section of code. This area is defined by overlaying the SFHA onto digital maps and amending It through engineering hydraulic analysis, or by surveys to correct inconsistencies with field conditions, then applying a 10 foot horizontal buffer to expand the area. A shape file describing this area in the Ada County projection shall be made available by the Floodplain Administrator. Amendments to expand the district due to hydraulic analysis or field surveys shall be approved by the Meridian City Council.¶ Deleted: AREA OF SHALLOW FLOODING: A designated AO or AH zone on the flood insurance rate map (FIRM). The base flood depths range from one to three feet (3'); a clearly defined channel does not exist; the Path of flooding is unpredictable and Indeterminate; and, velocity flow may be evident AO is characterized as sheet flow and AH indicates ponding. ¶ AREA OF SPECIAL FLOOD HAZARD: The land in the floodplain within a community subject to a one percent (1%) or greater chance of flooding in any given year. Designation on maps always Includes the letters A or V. ¶ Deleted: located within the area of special flood hazard. Deleted: official Deleted: on which the federal Insurance administration has delineated both the areas of special flood hazard and the risk premium zones applicable to the community. =Insurance he official report provided al insurancen that Includes floodflood boundary floodwaye water surface elevationflood. Deleted: 0 • LOWEST FLOOR: The lowest floor of the lowest enclosed area (including basements (and crawl spaces) of a building LOWEST FINISHED FLOOR: The lowest floor of a structure finished for living Space. MANUFACTURED HOME: A structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when,@ttached to the required utilities T_ he term --------------------- manufactured home" does not include,,@ "recreational vehicle MERIDIAN FLOODPLAIN OVERLAY DISTRICT: Area regulated by this section of code. This area is Initially defined by overlaying the SFHA onto digital mans and amending it through engineering hydraulic analysis or by surveys to correct inconsistencies with field conditions then applying a 10 foot horizontal buffer to expand the area. Amendments to the district due to hvdraulic analysis or field surveys shall be approved by the Meridian City Council This information shall be made available by the Floodplain Administrator. The Meridian Floodplain Overlay District will always include at least the SFHA The Floodplain Overlay District will not be decreased by FEMA LOMRs MERIDIAN FLOODWAY OVERLAY DISTRICT: Floodwav portion of the Floodplain Overlav District regulated by this code This area is initially defined by overlaying the FEMA floodwav onto digital maps and amending it through engineering hvdraulic analysis or by survevs to correct inconsistencies with field conditions then applying a 5 foot horizontal buffer to expand the area Amendments to the district due to hvdraulic analysis or field surveys shall be approved by the Meridian Citv Council This information shall be made available by the Floodplain Administrator. The Meridian Floodwav Overlav District will always include at least the Floodwav mapped by FEMA shown on the FIRM JN EW CONSTRUCTION: Structures for which the " -start of construction" ---------------- ----- ---------------- commenced on or after the effective date of this chapter. -- SPECIAL FLOOD HAZARD AREA (SFHA)• The term used by the National Flood Insurance Program (NFIP) for the floodplain identified on the Flood Insurance Rate Maps. START OF CONSTRUCTION: Includes substantial improvement, and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, placement or other improvement was within one hundred eighty (180) days of the permit date. The actual start means P_h_e_ _fl_r_s__t_placement of permanent construction of a structure on a site SUBSTANTIAL IMPROVEMENT: Deleted: but excluding allowable below grade crawl spaces). An unfinished or flood resistant enclosure, usable solely for parking of vehicles, building access or storage, in an area other than a basement area, Is not considered a building's lowest floor, provided, that such enclosure is not built so as to render the structure in violation of the applicable nonelevation design requirements found In subsection 10- 6-5131 of this chapter. Deleted: park trailers, travel trailers, and other similar vehicles. Deleted: connected Deleted: For floodplain management purposes the term °manufactured home" also Includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than one hundred eighty (180) consecutive days. For insurance purposes Deleted: t Deleted: MANUFACTURED HOME PARK OR SUBDIVISION: A parcel, or contiguous parcels, of land divided into two (2) or more manufactured home lots for rent or sale. ¶ Deleted: , such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not Include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it Include excavation for a basement, footings, piers, or foundation or the erection of temporary forms; nor does it Include the Installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. Deleted: either Deleted: STRUCTURE: A walled and roofed building including a gas or liquid storage tank that Is principally aboveground. % 0 0 d4. If a Substantial Improvement is being made to a structure the entire .. Deleted: structure must be brou ht into compliance with the provisions of this code.Formad: levelz There are three occasions when work on an existing building is considered a An Any repair, reconstruction, substantial lmprovemen or improvement of a structure, the --- ------ -- cost of which equals or exceeds fifty 1. �rngrovements made to a building that cumulatively exceeg50% of the E`�"cture°�thof themarketvalueof ., the structure either marketivalue of the building Deleted: Deleted: Before the improvement or 2. Reconstructions or repairs of a building that cumulatively exceed 50% of repair is started, or the market value of the building before it was damaged ,',; Formatted: Indent: Left: 0.42" Deleted: An I 3. Additions to an existing building when the addition increases the market Deleted: s value of a structure by more than 50% or the finished floor area by more Deleted: If the structure has been than 20%. damaged and is being restored, before the damage occurred. For the purposes of this definition "substantial ra. The current assessed value shall be used as -the -market value improvement" Is considered to occur -------------------- ------------- when the first alteration of any wall, ceiling, floor, or other structural part of B. Substantial improvement does not include; the building commences, whether or - - - - not that alteration affects the external dimensions of the structure. 1. Any project for improvement of a structure to comply with existing state Deleted; s or local health, sanitary, or safety code specifications which are solely ','l Deleted: 4 necessary to assure safe living conditions, or Formatted: Indent: Left: 0.5" 2. Any alteration of a structure listed on the National Re ister of Historic Deleted: The term does not, g however, include either Places or a State Inventory of Historic Places. VARIANCE -A grant of relief from the requirements of this chapter which permitsDeleted: (Ord. 564, 11-19-1991; construction in a manner that would otherwise be prohibited by this chapter . --------------- amd. Ord. 02-991,12-17-2002 0 0 10-6-3: GENERAL PROVISIONS: A. Lands To Which This Chapter Applies: This chapter shall apply to all areas of the Meridian Floodplain Overlay District as defined in subsection 10 6 2 within the lunsdiction of the gl B. Basis For Establishing Special Flood Hazard Areag; The are_ as of special hazard identified by the federal insurance administration in a scientific and engineering food Lnsurance_SWudy (FIS) andloodjnsurance ate Nip (FIRM) for Ada County, Idaho, and incorporated areas entitled "FIRM Community Panel #16001 CINDgB of Ada County, Idaho, and its incorporated areas effective,Ectober 2, 2003", is hereby Opte adopted - by - reference and declared to be a part of this chapter together with any subsequent revisions thereof. The flood insurance study and flood insurance rate map(s) are on file in the office of the floodplain administrator_, C. Penalties For Noncompliance: No development shall take place.without full compliance with the terms of this Chapter and other applicable regulations. Violation of the provisions of this Chapter by failure to comply with any of its requirements, including violations of conditions and safeguards established in connection with conditions, shall constitute a misdemeanor. Any person who violates this Chapter or fails to comply with any of its requirements shall, upon conviction thereof, be subject to penalty as provided in Section 1-4-1 of this Code for each violation, and in addition shall pay all costs and expenses involved in the case, including attorney fees. Nothing herein contained shall prevent the City from taking such other lawful action as is necessary to prevent or remedy any violation. D. Abrogation And Greater Restrictions: This Chapter is not intended to repeal, abrogate, or impair any existing easements, covenants or deed restrictions. However, where this Chapter and another chapter, easement, covenant, or deed restriction conflict or overlap, whichever imposes the more stringent restrictions shall prevail. Additionally, in the event that any of the requirements of this chapter are in conflict with those of 44 CFR part 60 the more stringent restrictions shall prevail E. Interpretation: In the interpretation and application of this Chapter all provisions shall be: 1. Considered as minimum requirements; 2. Liberally construed in favor of the governing body; and 3. Deemed neither to limit nor repeal any other powers granted under State statutes. De:7he flood hazard within the city. (Ord. 564, 11 - Deleted: Areas Of Special Flood Hazard I Deleted: (Ord. 03-1004,2-4-2003, l eff. 2-19-2003) Deleted: structure or land shall hereafter be constructed, located, extended, converted, or altered Deleted: (Ord. 564, 11-19-1991; amd. 1999 Code) Deleted: f Deleted: i Deleted: s Deleted: f Deleted: i Deleted: r Deleted: m Deleted: 0 Deleted: February 19 Deleted: city clerk I Deleted: (Ord. 03-1004,2-4-2003, l eff. 2-19-2003) Deleted: structure or land shall hereafter be constructed, located, extended, converted, or altered Deleted: (Ord. 564, 11-19-1991; amd. 1999 Code) • 0 F. Warning And Disclaimer Of Liability: The degree of flood protection required by this Chapter is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur on rare occasions. Flood heights may be increased by manmade or natural causes. This Chapter does not imply that land outside the areas of special flood hazard or uses permitted within such areas will be free from flooding or flood damages. This Chapter shall not create liability on the part of the City, any officer or employee thereof, or the Federal Insurance Administration, for any flood damages that result from reliance on this oe�eted: (Ord. 564, 11-19-1991) Chapter or any administrative decision lawfully made hereunder, • 0 10-6-4: ADMINISTRATION: A. Establishment Of Floodplain Development Permit: 1- Floodplain Development Permit Required: A Flood plainDevelopment Deleted: d Permit shall be obtained before construction or development begins within �I ; P ,Permit shall --- ------ - - - - any area o Meridian Floodplain Overlay District as define In subsection 10- - ------------------------------- Deleted: special flood hazard 6-Z of this Chapter. The permit shall be for alL development including fill and established other activities also as set forth in Section 10-6-2 of this Chapter. Deleted; 3B a. Exemptions: At the discretion of the Floodplain Administrator, development that will have negligible impact to flood characteristics may be exempt from the permit requirement 2. Application For Floodplain Development Permit: Application for a Flood plainDevelopment_Permit shall be made on forms furnished b the Building Department and may include, but n _ _ot be limited to; plans,_drawn to scale showing the nature, location, dimensions, and elevations of the area in question; existing an proposed structures, fill, storage of materials, drainage facilities, and the location of the foregoing- Specifically, the following information is required: a. Description of site work to be done in the Meridian Floodplain Overlay District. b. Base Flood Elevations and floodway location in the project area,,__ b. Elevation of the lowest floor and lowest finished floor of all structures. ,d. Calculations or backwater model results showing the effect of the r1PVCIAnm1Mnf nn 0- CI -J - - ------------------ floodwav� -------------------- e. No Rise Certification for work in the Aoodwav Overlay District B. Designation Of Floodplain Administratoc-The Floodplain Administrator shall be designated by the Citv Engineer, ana_is hereby -appointed to administer and _ implement this Chapter by granting or denying FloodplainDeve_Iopment P .e Applications i lications in accordance with its provisions. -_ -------------------------------------------------------- C. Duties And Responsibilities Of the Floodplain Administrator• Duties of the Floodplain Administrato shall include _ _____ _ but not be limited to: -------" 1. Review and evaluate Floodplain Development Permit Application Deleted: structures including manufactured homes, as set forth in Section 10-6-2 of this Chapter, and for all L Formatted: Default Paragraph front Formatted: leve13 Deleted: d ,!el ed: p Deleted: in duplicate Deleted: or Deleted: before and after development Deleted: c. Description of site work to be done In the Meridian Floodplain Overlay District¶ - ,- - j Deleted:. Deleted: if appropriate Deleted: ¶ Deleted: Building Department Deleted: Building Department Deleted: p Deleted: a Deleted: d Deleted: Building Department Deleted: Building Department "" - j Deleted: Permit Review i 0 a. Determine whethe the permit requirements of this Chapter have been satisfied. b. Require additional Federal State or Local Permits if aDDlicable c. Require that final elevation certificates or other as built documents are submitted by the permit applicant before Certificates of Occupancy are granted for 219-p oiect 2. Notify adjacent communities and the State Department of Water Resources prior to anv alteration or relocation of a watercourse and submit evidence of such notification to the Federal Insurance Administration 3. Maintain the following information for public inspection a. Floodplain Development Permit Applications and attachments b. Results of hydraulic studies as required by this chapter --------------------- ,9.,No Rise certificates as required by this chapter d. Flood -proofing certificates e. Any other documents pertaining to the provisions of this chapter. 4., Inter retation and Amendment of Meridian Flood Iain and Floodwa Overlay District Boundaries: a., -Make interpretations where needed as to specific location of the boundaries of the SDecsal Flood Hazard Area or Meridian Floodplain and Floodway Overlay Districts (for example where there appears to be a conflict between a mapped boundary and actual field conditions) b. Submit amendments as appropriate to City Council for approval p.Appeals and Variances• 1. Appeal and Variance Procedure --------------- a. The City Council shall hear and decide appeals and requests for variances from the requirements of this Chapter. b. The City Council shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determination made by the Floodplain Administrator in the -enforcement -or -administration- - - - of this- ---------------------------------------- _ Deleted: Review all development permits to determine that Deleted: Review all development Permits to determine that all necessary permits have been obtained from those Federal, State, or local governmental agencies from which prior approval is required. Deleted: Review all development permtts to determine •d the proposed development is located In the floodway. If located in the floodway, assure that the encroachment provisions of subsection 10-6-5C1 of this Chapter are met. t Formatted: Default Paragraph Font Deleted: Use Of Other Base Flood Data: When base flood elevation data has not been provided In accordance with subsection 10-6-38 of this Chapter, the Building Department shall obtain, review, and reasonably utilize any base flood elevation and floodway data available from a Federal, State or other source, in order to administer subsections 10-6- 56 and C of this Chapter. Formatted: Default Paragraph Font Deleted: Information To Be Obtained And Maintained: Deleted: Where base flood elevation data Is provided through the Flood Insurance Study or required as In subsection C2 of this Section, obtain and record the actual elevation (in relation to mean sea level) of 1 Deleted: For all new or substantially Improved floodproofed structures Deleted: (1) Verify and record the actual elevation (in relation to mean sea level), and If 2 Deleted: Maintain for public Inspection all records pertaining to the provisions of this Chapter. Deleted: Alteration Of Watercourses: Deleted: Notify adjacent communities and the State Department of Water Resour 3 Deleted: Require that maintenance Is provided within the altered or relocated portion of said Ovate 4 Deleted: 5. Interpretation Of FIRM Boundaries: Make Interpretations where needed, as to exact I rgzi Deleted: Deleted: Varlanca Procedure Deleted. Board Deleted: Building Department i 0 Chapter. The Floodplain Administrator and applicant shall consult with the City Engineer prior to appealing to City Council c. Those aggrieved by the decision of the City Council, or any taxpayer, may appeal such decision to the Fourth Judicial District Court, Ada County, Idaho, pursuant to Idaho Code chapter 52, title 67. d. In passing upon such applications, the City Council shall consider all technical evaluations, all relevant factors, standards specified in other sections of this Chapter; and (1) The danger that materials may be swept onto other lands to the injury of others; (2) The danger to life and property due to flooding,; _ (3) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; (4) The importance of the services provided by the proposed facility to the community; (5) The necessity to the facility of a waterfront location, where applicable; Deleted: or erosion damage (6) The availability of alternative locations for the proposed use which are Deleted: or erosion damage not subject to flooding; (7) The compatibility of the proposed use with existing and anticipated development; (8) The relationship of the proposed use to the Comprehensive Plan and floodplain management program for that area; (9) The safety of access to the property in times of flood for ordinary and emergency vehicles; (10) The expected heights, velocity, duration, rate of rise, and sediment transport of the flood waters and the effects of wave action, if applicable, expected at the site; and (11) The costs of providing governmental services during and after flood conditions, including maintenance and repair of public utilities and facilities such as sewer, gas, electrical, and water systems, and streets and bridges. e. The Floodplain Administrator shall maintain the records of all appeal - Deleted: Building Department actions and report any variances to the Federal Insurance Administration upon request. Formatted: level3 Deleted: . 2. Conditions For Variances: a. Variances shall not be issued within the Meridian Floodway Overlay District if any increase in flood levels during the base flood discharge would result_ b.,Variances shall only be issued upon: - (1) A showing of good and sufficient cause; Reasons that do not constitute good and sufficient cause include: loss of property value Inconvenience to the property owner, or lack of funding to comply, (2) A determination that failure to grant the variance would result in exceptional hardship to the applicant; (3) A determination that the granting of a variance will not result in additional_ threats_to -public-safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the publics or conflict --with- existing local laws or ordinances. (4) A determination that the variance is the minimum necessary considering the flood hazard to afford relief. Any variance should allow only minimum deviation from the requirements of this code c. Upon consideration of the factors of subsection D1d of this Section and the purposes of this Chapter, the City Council may attach such conditions to the granting of variances as it deems necessary to further the purpose of this Chapter. d. Variances as interpreted in the National Flood Insurance Program are based on the general zoning law principle that they pertain to a physical piece of property; they are not personal in nature and do not pertain to the structure, its inhabitants, economic or financial circumstances. They primarily address small lots in densely populated residential neighborhoodst _qAny applicant_to -whom- a variance -is -granted shall_be_given written notice by the Floodplain Administrator that the developmentwill be permitted without meeting City Code requirements and that the cost of flood _ insurance will be commensurate with the increased risk of flood_ damage Deleted: Generally, the only condition under which a variance from the elevation standard may be Issued is for new construction and substantial improvement to be erected on a lot of one-half (1/2) acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing subsections D1d(1) through Did(11) of this Section have been fully considered. As the lot size increases the technical justification required for issuing the variance increases. Deleted: Variances may be issued for the reconsideration, rehabilitation, or restoration of structures listed on the National Register of Historic Places or the State Inventory of Historic Places, without regard to the Procedures set forth in this Section. ¶ c. Variances shall not be issued within a designated floodway if any Increase in flood levels during the base flood discharge would result. ¶ d. Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief. ¶ `. e. Deleted: increased flood heights, Deleted: as Identified in subsection 134d of this Section, Deleted: f Deleted: As such, variances from the flood elevations should be quite rare. Deleted: g Deleted: Variances may be issued for nonresidential buildings in very limited circumstances to allow a lesser degree of floodproofing than watertight or dry-floodproofing, where it can be determined that such action will have low damage potential, complies with all other variance criteria except subsection 132a of this Section, and otherwise compli=..6 Formatted: Default Paragraph front Deleted: structure Deleted: resulting from the reduced lowest floor elevation. (Ord. 564, 11- 19-1991) Deleted: to be built with a lowest floor elevation below the base flood elevation 0 • 10-6-5: PROVISIONS FOR FLOOD HAZARD REDUCTION: Deleted: General Standards: In all A. Standards for the Meridian Floodplain Overlay District -areas of special flood hazard, the —---------------"" following standards are required 1 - Engineering and Mapping Requirements• a. Determination of Base Flood Elevations (BFEs)• Except at locations --"-----Formatted: level,, Indent: Left: 0" where a floodwav has been established .the Floodplain Development ___--- Deleted; T Permit Applicant shall retain the services of a Qualified Licensed Professional Engineer or Professional Land Surveyor to determine BFEs before and after the proposed development BFEs shall be determined based on_FIRMs, previous studies by performing a hydraulic analysis or other methods approved by the Floodplain Administrator. The engineer or surveyor must check with the Floodplain Administrator to determine if additional updated information on BFEs is available b. Effect of Development on BFE• The cumulative effect of any proposed development, when combined with all other existing and anticipated development. shall not increase the water surface elevation of the base flood more than one foot (1') at any point It is the responsibility of the City acting through the Floodplain Administrator to allocate the one foot increase to best serve the purposes and objectives of this chapter. C. Floodwav Mapping - in floodplains where the floodwav has not been mapped, the Floodplain Development Permit Applicant shall retain the services of a Qualified Licensed Professional Engineer to determine the location of the floodway. Standards for development in the Meridian Floodwav Overlay District will then apply. d. Electronic Map / Drawing Submittal: The Floodplain Development Permit Applicant shall provide electronic drawings showing newly mapped floodplain and floodwav Drawings shall be submitted according to the City of Meridian AutoCAD Standards 2. Construction Requirements for new construction and substantial improvements: a. Elevation Requirements: (1) The lowest finished floor area of any structure including -------- Formatted: level4, Indent: Left: 0" mobile/manufactured homes shall be elevated to be no less than two feet (2') above the Base Flood Elevation (2) The lowest floor of any structure shall be elevated to one foot (1') above Base Flood Elevation (3) All manufactured homes shall be elevated on a permanent foundation and meet the same elevation requirements as other structures 4 Anchoring-. 1UAI�constructiortshall be designed and adequately anchored to resist flotation, collapse, and lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy. -- 2 All m-anuf— — a-—ctured homes must likewise be anchored to pre_ vent ---------------------------- ------- flotation, collapse or lateral movement, and shall be installed using methods and practices that minimize flood damage. Anchoring methods may include, but are not limited to, use of over the top or frame ties to ground anchors (reference FEMA's "Manufactured Home Installation In Flood Hazard Area" guidebook for additional techniques). c Construction Materials And Methods: t Formatted: level3 Deleted: 1 Deleted: a. ' Deleted: new Deleted: , including buildings designed with subgrade crawl spaces, and substantial improvements Formatted: level4 Deleted: b. Formatted: level3 — — — -- Deleted:2 ,All onstructiorl below, BFE shall be dons with materials resistant to flood damage. This includes not only the foundation walls of the crawl space used to elevate the building, but also all joints, insulation or other materials that extend below the BFE. ,(Z,AII age. 4 construction -shall use -methods and practices that minimize flood --- dam--------------- MAII building utility systems, including electrical, heating, ventilation, plumbing, air conditioning, ductwork and other service facilities shall lie elevated at least 1 foot above the BFE 3. Utilities and Drainage: a. All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of floodwaters into the system}__ b. New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of floodwaters into the systems and discharge from the systems into floodwaters, c. On site waste disposal systems shall be located to avoid impairment to them or contamination from them during flooding. ------t Formatted: level4 Deleted: a. Deleted: new Deleted: and substantial improvements, including those that have portions of the building Deleted: above the BFE or otherwise protected so that floodwaters cannot enter or accumulate within the system components during flood stage. (Ord. 02-991, 12-17-2002) Deleted: Deleted: ; and "'[Deleted: 4. Development Proposals:----------------------------------------------------------------------------.. Deleted: Subdivision a. All developmentproposals shall be consistent with the need to minimizeDeleted: ; -------------------------------------------------------------- flood damage., -- -- "" . ------------------------------------------------- --- Deleted: subdivision Deleted: the Deleted: Deleted: constructed Deleted: b. Deleted: new Deleted: and substantial improvements Deleted: be constructed using Deleted: c. Deleted: above the BFE or otherwise protected so that floodwaters cannot enter or accumulate within the system components during flood stage. (Ord. 02-991, 12-17-2002) Deleted: Deleted: ; and "'[Deleted: 4. Development Proposals:----------------------------------------------------------------------------.. Deleted: Subdivision a. All developmentproposals shall be consistent with the need to minimizeDeleted: ; -------------------------------------------------------------- flood damage., -- -- "" . ------------------------------------------------- --- Deleted: subdivision 0 i b. AllBevel_ opment proposals shall have public utilities and facilities such as sewer, gas - --- --- - , electricald , anwater systems located and constructed to 1 Deli: minimize flood damage, Deleted• d - .,an Deleted: subdivision c. All devel_ opment proposals shall have adequate drainage ge provided to reduce exposure to flood dams a ---- g - - ...-- -- -- ---- 5. Storage Of Materials And Equipment: a. Materials that are buoyant flammable noxious toxic or otherwise iniurlous to persons or property if transported by floodwaters are prohibited Storage of materials and equipment not having these characteristics including recreational vehicles is permissible only if the materials and equipment have low damage potential and are anchored or are readilv removable from the area within the time available after forecasting and warning. & Standards for the Meridian Floodway Overlay District: ------------------- 1. Development is prohibited unless a No Rise Certification is provided by a Qualified_ Licensed Professional Engineer accompanied by analvsis supporting the determination that the floodwav development will not cause any increase to BFEs at any point 2. In areas where the floodwav has not vet been mapped the Floodplain Development Permit Applicant shall retain the services of a Qualified Licensed Professional Engineer to determine the location of the floodwav The No -Rise standard will apply to the newly mapped floodwav C. Exemptions 1. Projects such as highway bridges that are built or improved using public funds and for the benefit of the general public may be exempt from the "no rise" requirement of this section -provided they meet the minimum requirements of 44 CFR and specifically section 60.3d3 for FEMA mapped floodways. Determination of exemption and what requirements apply shall be made by the floodplain administrator. Deleted: 5. Review Of Building Permits: Where elevation data is not available either through the flood insurance study or from another authoritative source (subsection 1010=6- 4C2 of this chapter), applications for building permits shall be reviewed to assure that proposed construction will be reasonably safe from flooding. The test of reasonableness is a focal judgment and includes use of historical data, high water marks, photographs of past flooding, etc., where available. Failure to elevate at least two feet (7) above grade in these zones may result in higher insurance rates. (Ord. 564, 11-19- 1991) ¶ 6. Crawl Spaces: ¶ a. The interior grade of a crawl space shall not be more than two feet (21 below the lowest adjacent exterior grade. ¶ b. The height of any below grade crawl space, measured from the Interior grade of the crawl space to the top of the crawl space foundation wall shall not exceed four feet (4) at any point. ¶ c. An adequate drainage system that removes floodwaters from the interior of the crawl space, within a reasonable time after a flood event shall be required for all homes with a below grade crawl space. The design of the drainage plan shall be approved by the public works department prior to the issuance of a building permit ¶ d. The velocity of floodwaters at the building site shall not exceed five feet (5) per second for any crawl space. 11 e. Below grade crawl space construction In accordance with the requirements listed above will not be considered basements. ¶ t Applicants building below grade crawl spaces within the floodplain shall be notified that flood Insu rn Deleted: ¶ d. Where base flood elevation data has not been provided or is not available from another authoritative source, it shall be generated for subdivision proposals and other proposed developments which contain at least fifty (50) lots or five (5) acres (whichever is less). Deleted: subdivision Deleted: (Ord. 01-928, 9-18-2001)¶ Formatted: levell Deleted: as lona as Deleted: 5. Review Of Building Permits: Where elevation data is not available either through the flood insurance study or from another authoritative source (subsection 1010=6- 4C2 of this chapter), applications for building permits shall be reviewed to assure that proposed construction will be reasonably safe from flooding. The test of reasonableness is a focal judgment and includes use of historical data, high water marks, photographs of past flooding, etc., where available. Failure to elevate at least two feet (7) above grade in these zones may result in higher insurance rates. (Ord. 564, 11-19- 1991) ¶ 6. Crawl Spaces: ¶ a. The interior grade of a crawl space shall not be more than two feet (21 below the lowest adjacent exterior grade. ¶ b. The height of any below grade crawl space, measured from the Interior grade of the crawl space to the top of the crawl space foundation wall shall not exceed four feet (4) at any point. ¶ c. An adequate drainage system that removes floodwaters from the interior of the crawl space, within a reasonable time after a flood event shall be required for all homes with a below grade crawl space. The design of the drainage plan shall be approved by the public works department prior to the issuance of a building permit ¶ d. The velocity of floodwaters at the building site shall not exceed five feet (5) per second for any crawl space. 11 e. Below grade crawl space construction In accordance with the requirements listed above will not be considered basements. ¶ t Applicants building below grade crawl spaces within the floodplain shall be notified that flood Insu rn 0 . Page 10: [1] Deleted t 11/20/2007 9:58:00 AM Where base flood elevation data is provided through the Flood Insurance Study or required as in subsection C2 of this Section, obtain and record the actual elevation (in relation to mean sea level) of the lowest floor including basement of all new or substantially improved structures, and whether or not the structure contains a basement. Page 10: [2] Deleted 11/20/2007 10:00:00 AM (1) Verify and record the actual elevation (in relation to mean sea level), and (2) Maintain the floodproofing certificates required in subsection A2c of this Section. Page 10: [3] Deleted 11/20/200710:03:00 AM Notify adjacent communities and the State Department of Water Resources prior to any alteration or relocation of a watercourse, and submit evidence of such notification to the Federal Insurance Administration. Page 10: [4] Deleted 11/20/2007 10:04:00 AM Require that maintenance is provided within the altered or relocated portion of said watercourse so that the flood carrying capacity is not diminished. Page 10: [5] Deleted t 11/20/200710:05:00 AM 5. Interpretation Of FIRM Boundaries: Make interpretations where needed, as to exact location of the boundaries of the areas of special flood hazards (for example, where there appears to be a conflict between a mapped boundary and actual field conditions). The person contesting the location of the boundary shall be given a reasonable opportunity to appeal the interpretation as provided in subsection D of this Section. Page 12: [6] Deleted 11/20/200710:25:00 AM Variances may be issued for nonresidential buildings in very limited circumstances to allow a lesser degree of floodproofing than watertight or dry-floodproofing, where it can be determined that such action will have low damage potential, complies with all other variance criteria except 0 • subsection D2a of this Section, and otherwise complies with subsections 10-6-5A1 and A2 of the "General Standards". h. Page 15: [7] Deleted 11/20/2007 11:47:00 AM 5. Review Of Building Permits: Where elevation data is not available either through the flood insurance study or from another authoritative source (subsection 10-6-4C2 of this chapter), applications for building permits shall be reviewed to assure that proposed construction will be reasonably safe from flooding. The test of reasonableness is a local judgment and includes use of historical data, high water marks, photographs of past flooding, etc., where available. Failure to elevate at least two feet (2') above grade in these zones may result in higher insurance rates. (Ord. 564, 11-19-1991) 6. Crawl Spaces: a. The interior grade of a crawl space shall not be more than two feet (2') below the lowest adjacent exterior grade. b. The height of any below grade crawl space, measured from the interior grade of the crawl space to the top of the crawl space foundation wall shall not exceed four feet (4') at any point. c. An adequate drainage system that removes floodwaters from the interior of the crawl space, within a reasonable time after a flood event shall be required for all homes with a below grade crawl space. The design of the drainage plan shall be approved by the public works department prior to the issuance of a building permit. d. The velocity of floodwaters at the building site shall not exceed five feet (6) per second for any crawl space. e. Below grade crawl space construction in accordance with the requirements listed above will not be considered basements. f. Applicants building below grade crawl spaces within the floodplain shall be notified that flood insurance premiums will not be able to be determined by agents using the NFIP flood insurance manual. They must submit for a special rating under the "submit to rate process" by an underwriter familiar with below grade crawl space construction. • 9 B. Specific Standards: In all areas of special flood hazard where base flood elevation data has been provided as set forth in subsection 10-6-313 or 10-6- 4C3 of this chapter, the following provisions are required: 1. Residential Construction: a. New construction and substantial improvement of any residential structure shall have the lowest floor, excluding approved below grade crawl spaces, elevated to or above base flood elevation. b. Fully enclosed areas, other than allowable below grade crawl spaces, which below the lowest floor are subject to flooding are prohibited, or shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect or must meet or exceed the following minimum criteria: (1) A minimum of two (2) openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall be provided. (2) The bottom of all openings shall be no higher than one foot (1') above grade. (3) Openings may be equipped with screens, louvers, or other coverings or devices; provided, that they permit the automatic entry and exit of floodwaters. (Ord. 02-991, 12-17-2002) c. The lowest finished floor area of the residential structures, including mobile/manufactured homes, shall be elevated to be no less than twelve inches (12") above the flood elevation. (Ord. 01-928, 9-18-2001) 2. Nonresidential Construction: New construction and substantial improvement of any commercial, industrial or other nonresidential structure shall either have the lowest floor, including basement, elevated to the level of the base flood elevation; or, together with attendant utility and sanitary facilities, shall: a. Be floodproofed so that below the base flood level the structure is watertight with walls substantially impermeable to the passage of water. b. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. c. Be certified by a registered professional engineer or architect that the design and methods of construction are in accordance with accepted standards of practice for meeting provisions of this subsection based on their development and/or review of the structural design, specifications and plans. Such certifications shall be provided to the official as set forth in subsection 10-6-4C3b of this chapter. d. Nonresidential structures that are elevated, not floodproofed, must meet the same standards for space below the lowest floor as described in subsection B1 b of this section. e. Applicants floodproofing nonresidential buildings shall be notified that flood insurance premiums will be based on rates that are one foot (1') below the floodproofed level (e.g., a building constructed to the base flood level will be rated as 1 foot below that level). 3. Manufactured Homes: All manufactured homes to be placed or substantially improved within zones A1-30, AH, and AE shall be elevated on a permanent foundation such that the lowest floor of the manufactured home is at or above the base flood elevation and be securely anchored to an adequately anchored foundation system in accordance with the provisions of subsection Al b of this section. (Ord. 564, 11-19-1991) C. Floodways: Located within areas of special flood hazard established in subsection 10-6-313 of this chapter are areas designated as floodways. Since the floodway is an extremely hazardous area due to the velocity of floodwaters which cant' debris, potential projectiles, and erosion potential, the following provisions apply: 1. Encroachments: Prohibit encroachments, including fill, a new construction, substantial improvements, and other development unless certification by a registered professional engineer or architect is provided demonstrating that encroachments shall not result in any increase in flood levels during the occurrence of the base flood discharge. 2. Compliance Required: If subsection C1 of this section is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of this section. (Ord. 01-928, 9-18-2001) D. Minimum Increase In Base Flood Elevation: Where base flood elevations have been provided but floodways have not been provided, the cumulative effect of any proposed development, when combined with all other existing and anticipated development, shall not increase the water surface elevation of the base flood more than one foot (1') at any point. (Ord. 643, 4-19-1994) 0 • E. Storage Of Materials And Equipment: Materials that are buoyant, flammable, noxious, toxic or otherwise injurious to persons or property if transported by floodwaters are prohibited. Storage of materials and equipment not having these characteristics is permissible only if the materials and equipment have low damage potential and are anchored or are readily removable from the area within the time available after forecasting and warning. (Ord. 01-928, 9- 18-2001) April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 5-f REQUEST Follow Up Discussion on 2006 Intemational Fre Code AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT. CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT. CITY PARKS DEPT. MERIDIAN SCHOOL DISTRICT. ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Re: BCA Letter of Support . • Page 1 of 2 Tara Green From: Joe Silva Sent: Wednesday, March 26, 2008 3:52 PM To: Tammy De Weerd (deweerdt@meridiancity.org); (rountrec@meridiancity.org); David Zaremba; Jaycee Holman; Tara Green; Bill Nary (naryb@meridiancity.org) Cc: Ron Anderson Subject: Followup to Discussion on the Adoption of the 2006 International Fire Code Follow Up Flag: Follow up Flag Status: Green Attachments: 2006 IFC.pdf, MFD 2006 International Fire Code 2-25-08.doc Councilman Rountree I would like to request that the follow-up to the discussion on the adoption of the 2006 International Fire Code be placed on the agenda for consideration by Council at the April 8, 2008 meeting, if possible. I have attached a letter of support (2006 IFC.pdf) from the Building Contractors Association developers council. In short, the developers are in support of our current policy of providing a secondary access point to portions of subdivisions serving more than 50 homes. Attached is the copy of the revised adoption document (MFD 2006 International Fire Code 2-25-08). The desired action by Council is to place on this item on the agenda and complete the adoption process. If you have any questions at all please contact me. Thank you Joseph P. Silva Deputy Chief/ Fire Prevention Meridian Fire Department silvaj@metidianeity.org (208) 888-1234 Office (208) 895-0390 Fax From: Joe Kunz [mailto:jkunz@heritagewifi.com] Sent: Tuesday, March 25, 2008 4:33 PM To: Joe Silva Subject: RE: BCA Letter of Support Joe, Our letter is attached. If you would like a signed copy for your records, let me know and I can fax you one. Thanks. Joe Kunz 208-377-3550 From: Joe Silva[mailto:silvaj@meridiancity.org] Sent: Friday, March 14, 2008 5:52 AM To: jkunz@heritagewifi.com 4/4/2008 Re: BCA Letter of Support 40 40 Page 2 of 2 Subject: Re: BCA Letter of Support Thank You. Joe -----Original Message ----- From: Joe Kunz <jkunz@heritagewifi.com> To: Joe Silva Sent: Thu Mar 13 16:57:19 2008 Subject: RE: BCA Letter of Support Joe, The Developers Council can only recommend a letter to our Board. The Board will have to approve the letter and it will then be sent from our President. The board will not meet to approve the letter till next Thursday. As soon as I have it approved and Signed I will send it your way. Joe Kunz 208-377-3550 From: Joe Silva [mailto:silvaj@meridiancity org] Sent: Thursday, March 13, 2008 6:07 AM To: jkunz@heritagewifi.com Subject: BCA Letter of Support Joe. Would you be kind enough to cc me a copy of the letter of support for the adoption of the International Fire Code in the City of Meridian. Thank You. Joe Silva 4/4/2008 March 24, 2008 i BCABUILDING CONTRACTORS ASSOCIATION OF SOUTHWESTERN IDAHO, INC. "A Tradition of Building Excellence Since 1956" City of Meridian City Council and Mayor de Weerd 33 East Idaho Avenue Meridian, Idaho 83642 Dear Mayor and Council: 6206 N Discovery Way, Suite A Boise, Idaho 83713 j208) 377-3550 (208) 377-3553 fax We very much appreciate the valuable input that your staff provides through our Developers Council meetings that they regularly attend. The exchange of information provided by your staff, and the staff of other cities throughout the county, is helpful to all who participate. The open dialogue makes for a good exchange of information. Recently your staff made a presentation to the BCASWI regarding the city's desire to adopt the 2006 International Fire Code (IFC). Initially there were some concerns on the part of the BCASWI in going forward with adoption, specifically in regard to lowering the number of houses off a single access point that would require fire sprinklers. However, through the work of a taskforce of BCA members your city fire department agreed to leave the sprinkler requirement at its current levels. And while we still do not support fire sprinklers being mandated in the construction of single family homes, we feel that there have been sufficient steps taken that the BCASWI is not opposed to the adoption of this ordinance. We commend your staff for the lengths at which they went, to accommodate the wishes of the BCA and thank them for it. The Meridian City council, as well as your city staff have always been willing to listen to our concerns and work with the BCASWI as issues arise. We thank you, and look forward to a continued positive working relationship with the City of Meridian. Sincerely, Steve Martinez, President Building Contractors Association Of Southwestern Idaho 0 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, ROUNTREE, BORTON, ZAREMBA AN ORDINANCE AMENDING TITLE 10, CHAPTER 4, OF THE MERIDIAN CITY CODE, REGARDING ADOPTION OF THE INTERNATIONAL FIRE CODE, 2006 EDITION; AMENDMENTS TO THE INTERNATIONAL FIRE CODE, 2006 EDITION; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 10, Chapter 4, of the Meridian City Code is amended as follows: 104-1: INTERNATIONAL FIRE CODE, 2006 EDITION, ADOPTED: There is hereby adopted by the mayor and the city council of the city of Meridian, county of Ada, state of Idaho, for the purpose of regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in the city of Meridian, Idaho, and providing for the issuance of permits for hazardous uses or operations; and each and all of the regulations, provisions, conditions, -ate terms, and appendices of such International Fire Code, 2006 edition, published by the International Code Council, Inc., one copy of which has been and is now on file in the office of the Meridian city clerk and the same are hereby adopted and incorporated as fully as if set out at length herein, with the revisions, additions, and deletions set forth in this chapter. From the date in which this chapter shall take effect, the provisions ther-ee€of the International Fire Code, 2006 edition, and the revisions additions and deletions thereto as set forth in this chapter shall be controlling within the limits of the city of Meridian, county of Ada, state of Idaho. 104-2: AMENDMENTS TO THE 2M INTERNATIONAL FIRE CODE, 2006 EDITION: The following amendments to the International Fire Code 2006 edition (hereinafter "IFC"), shall apply: .. 1 New eomtFuefien, additions and alteFafiemi Approval as a result of p! tovie late nn aane e1 pe ftt, a p ther- a FFt a fi -shall oet be valid. r FIRE CODE AMENDMENT — 2007 Page 1 of 7 Comment [EK1]: Is this text struck A. With the intent of not making an amendment to this IFC section this tune? OR B. To mean that we do not adopt, ie. reject, this IFC provision? If our intent is "A," this works. If our intent is "B," this needs to say that we are deleting this IFC provision. 0 • 1103 .1 General. The depwtmen4 of f}re-pxcvcacxva is established wd tt'• the fi en under- the dir-eetien of the Fife Chief The fuaetiea of the deputment shall be the implementatien, %AtiR$ and cnkrccxacas of the pv v xoxvrii vf c4t. an-c'hz� _ _ _ _ Comment [EK2]: Ditto comment 1. A. IFC section 103.2 Appointment shall be amended to read as follows. The code official shall be the fire chief of the 9urisdi Wen City of Meridian. In the absence of the fire chief, the deputy chief -fire prevention or designee shall be desed-the code official. B. IFC section 103.3 Deputies shall be amended to read as follows. In accordance with the prescribed procedures of this jur-isdie-tiea the City of Meridian and with the concurrence of the appembag authe K_AbLCouncil, the fire chief shall have the authority to appoint a deputy fire chief -fire prevention, or other technical officer, inspectors and other employees. C. IFC section 104.1 General shall be amended to read as follows. The fire code official is hereby authorized to enforce the provisions of this-eedethe IFC and shall have the authority to render interpretations of thi&-eedethe IFC, and to adopt policies, procedures, rules and regulations in order to clarify the application of its provisions. Such interpretations, policies, procedures, rules and regulations shall be in compliance with the intent and purpose of this-eedethe IFC and shall not have the effect of waiving requirements specifically provided for in &is-sedethe IFC. The fire chief is authorized to administer and enforce *is-sedethe IFC. Under the chiefs direction, the fire department is authorized to enforce all ordinances of the jtHisdiefienCjbLqf Meridian pertaining to: a. the prevention of fires; b. the suppression or extinguishment of dangerous or hazardous fires; bc. the storage, use and handling of hazardous materials; ed. the installation and maintenance of automatic, manual and other private fire alarm systems and fire -extinguishing equipment; de. the maintenance and regulation of fire escapes; e_f. the maintenance of fire protection and the elimination of fire hazards on land and in buildings, and other property, including those under construction; g. the maintenance of means of egress, and h. the investigation of the cause, origin and circumstances of fire and unauthorized releases of hazardous materials, except that for authority related to control and investigation of emergency scenes, see IFC section 104.11. D. A new section shall be added to the provisions of the IFC as follows: Section 104.1.2 Fire prevention Bureau Personnel Aand Police. The fire chief and members of the fire prevention bureau (shall have the powers of a police officer in performing tlkhis comment [ems]: Do We have this? If or her duties under this code. When requested to do so by the fire chief, the chief of not, this should come out police is authorized to assign such available police officers as necessary to assist the fire department in enforcing the provisions of this code. FIRE CODE AMENDMENT — 2007 Page 2 of 7 i 0 E. A new section shall be added to the Provisions of the IFC as follows: Section 104.6.3 Records. The department sha4l beep a reear-d of ams eseuf within its urr-isd ef1e --d-ofween ffl- a. b 1 a'b F tisties ti as te the ♦ -t F sjI t fres and the damage eauserl ceeF�ah The fire department shall retain for not less than five (5) years a record of each investigation made showing the cause, the findings and disposition of each investigation." F. A new section shall be added to the Provisions of the IFC as follows: Section 105.1.1.1 Fire Department Plan Review. All building plans for commercial, residential, tenant improvement and change of occupancy classification of a building shall be submitted to the ire Department Plans Review Technician Jfo�, review for compliance with the IFC as herein adopted and amended. G. IFC section 109.3 Violation penalties shall be amended to read as follows: Persons who shall violate a provision of this-eedethe IFC as herein adopted and amended or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents for directive of the fire code official, or of a permit or certificate used under provisions of this-eedethe IFC, shall be guilty of a misdemeanor, (punishable by a fine of not more than $500.00 dollars or by imprisonment not exceeding 30 days, or both such fine and imprisonment. Each day_that a violation continues after due notice has been served shall be deemed a separate offense. H. IFC section 111.4 Failure to comply shall be amended to read as follows: Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be guilty of a misdemeanor, and shall be liable to a fine of not less than $100.00 dollars and not more than $500.00 dollars. I. A new section shall be added to the Provisions of the IFC as follows: Section 501.4.1 Fire Hydrant Installation Timine All necessary fire hydrants shall be installed operational. 901 .4 Installation. Fire pr -stew:, systems shall L maintained .l .lanee '4 original installation standards feF diM J stem. Requimd fin pfeter-tion systems shal4 bee FIRE CODE AMENDMENT — 2007 Page 3 of 7 Comment [EK4]: Does this match the Clerk's Office Records Retention Policy? Comment [EKS]: We should not reproduce this language — it is vague (what permits is it referring to?), it is unnecessary (It essentially says that if you need a permit, you should get a permit), and redundant (City Council already has authority to charge permit, inspection, administrative fees). I recommend that it be deleted The IFC language, as is, makes more sense. Comment [EK6]: Do we have one of these? What are his/her enumerated duties and authorities? Does FD review tech have authority to deny occupancy permit? Or just recommend denial? Need Building dept. to be in the loop on this too. Does Building want MMD to have this authority? If so may need a complementary IBC amendment. Maybe it is already provided for in the IBC? (If so this should match it — or be deleted to avoid potential inconsistency.) Formatted: Highlight Comment [EK7]: Here it is again Approved by whom? [Comment [EK8] :This is already in our code. Comment [EK9]: Is this the correct edition? Are we going to have 06 IFC and 03 IBC? Deleted: 3 Comment [EK10]: is this term deSned elsewhere in the IFC? 1-01 ... WNW al -- F. A new section shall be added to the Provisions of the IFC as follows: Section 105.1.1.1 Fire Department Plan Review. All building plans for commercial, residential, tenant improvement and change of occupancy classification of a building shall be submitted to the ire Department Plans Review Technician Jfo�, review for compliance with the IFC as herein adopted and amended. G. IFC section 109.3 Violation penalties shall be amended to read as follows: Persons who shall violate a provision of this-eedethe IFC as herein adopted and amended or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents for directive of the fire code official, or of a permit or certificate used under provisions of this-eedethe IFC, shall be guilty of a misdemeanor, (punishable by a fine of not more than $500.00 dollars or by imprisonment not exceeding 30 days, or both such fine and imprisonment. Each day_that a violation continues after due notice has been served shall be deemed a separate offense. H. IFC section 111.4 Failure to comply shall be amended to read as follows: Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be guilty of a misdemeanor, and shall be liable to a fine of not less than $100.00 dollars and not more than $500.00 dollars. I. A new section shall be added to the Provisions of the IFC as follows: Section 501.4.1 Fire Hydrant Installation Timine All necessary fire hydrants shall be installed operational. 901 .4 Installation. Fire pr -stew:, systems shall L maintained .l .lanee '4 original installation standards feF diM J stem. Requimd fin pfeter-tion systems shal4 bee FIRE CODE AMENDMENT — 2007 Page 3 of 7 Comment [EK4]: Does this match the Clerk's Office Records Retention Policy? Comment [EKS]: We should not reproduce this language — it is vague (what permits is it referring to?), it is unnecessary (It essentially says that if you need a permit, you should get a permit), and redundant (City Council already has authority to charge permit, inspection, administrative fees). I recommend that it be deleted The IFC language, as is, makes more sense. Comment [EK6]: Do we have one of these? What are his/her enumerated duties and authorities? Does FD review tech have authority to deny occupancy permit? Or just recommend denial? Need Building dept. to be in the loop on this too. Does Building want MMD to have this authority? If so may need a complementary IBC amendment. Maybe it is already provided for in the IBC? (If so this should match it — or be deleted to avoid potential inconsistency.) Formatted: Highlight Comment [EK7]: Here it is again Approved by whom? [Comment [EK8] :This is already in our code. Comment [EK9]: Is this the correct edition? Are we going to have 06 IFC and 03 IBC? Deleted: 3 Comment [EK10]: is this term deSned elsewhere in the IFC? + lafm L ' l ' T....tin.. The : he ohicrYs aattL + quire efized t6� sYsfiFe systems, bl F t' L 1 and heat ventitil t eke Fe.... applianees. al systems and-otherfiepi a� n o fire exti IgL iShi t - ' a. Autematie ,, f�ual7� lll�28 b. Fire ..te fire b b ». 41eF37TT'P1:14 editien efNatienaledit alaFm systems shall be H tCzcd-and D s 111, a and Fir -e D ti A tested a4 least -amauaiiysee t t' Staadard nc the eufmn ed:t:e., ESitandpill Standpipe sureatedtie of Natienal FiFe ♦eetien ti A systems systll 1. t Yi of RT t' 1 Fi Pfeteetien ti St 71 d tested t 1 ♦ A t' Standard five (5) seeh 25 I WC section 901.6.2 Records shall be amended to read as follows: `Records of all system inVections, test and maintenance required by the referenced standards shall be maintained on the premises for a minimum of three 3 ears and a co of such records provided to the fire chief b the owner of the pLemises. K IFC section 903.3.7 Fire Department Connections shall be amended to read as follows: The location of the fire dqpartment connection shall be within one hundred feet (100') of a fire hydrant. L. A new section shall be added to the provisions of the IFC as follows: Section 903.4.1.1903.4._: All Buildings That Are Required To Be Sprinklered. —`An approved audible sprinkler flow alarm to alert the occupants of each tenant space shall be provided in the interior of the building at a normally attended location within each tenant space with a minimum of one per floor." M. A new section shall be added to the provisions of the IFC as follows: Section 903.4.2.2 Alarms. Approved audible devices and visual alarms with a minimum candela rating of 110 shall be connected to every automatic sprinkler system. Such audible and visual alarms shall be activated by water flow equivalent to the flow of one (1) sprinkler of the smallest orifice size installed in the system. Alarm devices shall be provided on the exterior of the building in an approved location. *here afire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system. j FIRE CODE AMENDMENT — 2007 Page 4 of 7 Comment [EK11]: Goes below 903.4.I.IA. Comment [EK12]: The owner should be on the hook for this, not the inspector. If you leave it as is, need to reword to say "by the person completing the system inspection, test, and/or maintenance." Comment [EK13]: Standards for external alarms? Need to specify (if you want to regulate this). Comment [EK14]: Approved by whom? By what process — permit? Inspection? (Does IFCAW aheady cover this — if so disregard) Comment [EK15]: Is this another way of saying the same thing that the first part of this paragraph says? This also seems to be already covered by IFC section 904.3.2. • N. IFC section 903.4.3 Floor control valves shall be amended to read as follows: Approved supervised indicating control valves shall be provided at the point of connection to the riser on each floor injnstitutional and multi -tenant buildings two -or Deleted: more stories in height. Formatted: No underline, Strikethrough O. A new section shall be added to the provisions of the IFC as follows: Section Formatted: Not strikethrougn 903.4.4 Location of Fire Sprinkler Controls. Sprinkler riser and appurtenances shall be enclosed in a one hour rated room equipped with an exterior door. P. IFC section 906.1 Where Required shall be amended to read as follows: Portable fire extinguishers shall be installed in the following locations: 1. In all Group A, B, E, F, H, I, M, R-1, R-2, R-4 and S occupancies, without exception. 2. Within 30 feet (9144 mm) of commercial cooking equipment. 3. In areas where flammable or combustible liquids are stored, used or dispensed. 4. On each floor of structures under construction, except Group R-3 occupancies, in accordance with Section 1415.1. 5. Where required by the sections indicated in Table 906.1. 6. Special -hazard areas, including but not limited to laboratories, computer rooms and generator rooms, where required by the fire code official. Q. A new section shall be added to the provisions of the IFC as follows: Section 907.1.43 Design Standards. Fire alarm systems shall be installed and maintained in accordance with the IFC and the National Fire Protection Association Standard 72. R. A new section shall be added to the provisions of the IFC as follows: Section 907.1.34 Notification Devices. When fire alarm systems not required by the IFC are installed, the notification devices shall meet the minimum design and installation requirements for systems; which are required by this code. In4ent: (Non required fiFe alarm systems sha4l pmNide the level f eeeapant tiF ti that pfev4de). S. A new section shall be added to the provisions of the IFC as follows: Section 907.1.3-2:5 Partial Or Limited Detection Systems Are Allowed. If notification devices are provided, they must meet 907.1.3(1.) above. 1. CHAPTER 33 y " nenZEc ♦ m_nw1 N nnL�e That T. The following sections of the IFC shall ll no apply sSections 3301.1.3, 3301.2.2, 3301.2.3, 3301.2.4.2, and 3308.1 through 3308.3 me hereby deleted-fi;e� latemational Fire Code. U. IFC section 3404.2.13.1.3 Undergiround Tanlis Out Of Service For One Year shall be amended to read as follows: Underground tanks that have been out of service for a period of one 1) year shall be removed from the ground in accordance with Section 3404.2.14 or abandoned in place in accordance with Section 3404.2.13.1.4. FIRE CODE AMENDMENT — 2007 Page 5 of 7 Comment [EK16]: This does not make sense to me. The title is about detection systems, but the tem is about notification devices...? Needs to be reworded — repeat the language instead of making the reference to the made-up new section 0 • Upon approval of the fire chief, underground tanks that comply with the performance standards for new or upgraded underground tanks set forth in Title 40 Section 280.20, or 280.21, of the Code of Federal Regulations may remain out of service indefinitely so long as they remain in compliance with the operation, maintenance and release detection requirements of the federal rule. V. IFC section 3704.2.2.7 Treatment systems shall be amended to read as follows: The exhaust ventilation from gas cabinets, exhausted enclosures and gas rooms, and local exhaust systems required in Sections 3704.2.2.4 and 3704.2.2.5 shall be directed to a treatment system. The treatment system shall be utilized to handle the accidental release of gas and to process exhaust ventilation. The treatment system shall be designed in accordance with sections 3704.2.2.7.1 through 3704.2.2.7.5 and section 510 of the international mechanical code. Upon approval of the fire chief, emergency response kits recommended by the Chlorine Institute may be used for chlorine gas product leaks in lieu of the treatment system requirements of this section, as long as there are adequate responders immediately available, who are trained in their use and acceptable to the fire chief. CHAPTER 45-. i!`1...pter- 45 IID f to L. L d eed r�candardSIt �acmg -n as the 2007 editions efth A.. «:,. St A .t !3 14D 13D d 7n NFEIMN A. REFERENCES TTR NC S TO APPENDUL 7tthe Mefidian City n ede Fefmaees an appeadk to let Gede 2006, the pro--: -as ef the appendix shall apply te a11APPENDICES A D^- � A� D=z of APPEALS, DDI: A T S A PPENDIX D FRkE FLOW REQI rPX-MENTS FOR BL4LDIN APPENDIX G Fll?tE **�n-.n_A_*rr LOCATIONS 7AND DIST IB PoN A PPEN1 X D FHR�E APPARATUSY ACCESS z�S, APPENDIX E uAZARD C -ATE APPENDIX ImDAaAamGS, and APPENDIX G WGET9GF TDS WEIGHT ATM VOLL'Affi EQUPhkLEwS, A all ----A:— for the L i .. e _« to APPENDIX IX A gas-emcadcd i}Gtc�n-d2ia{ . APPENDIX A SECTION A101.3.2 BOARD OF ADDT47o VACANCIES. W. IFC section A101.3.2 Vacancies shall be amended to read as follows• Vacancies shall be filled for an unexpired term in the manner in which original appointments are required to be made. Members appointed to fill a vacancy in an unexpired term shall be eligible for reappointment to two full terms. If the unexpired term cannot be filled by nomination by the fire code official or- «t hi c Ott « a� f t a• �'>a�'Q iia`v colaccx vx �c7ax lsazcao$, then the members shall be able to pursue a member outside of the terms as euthae set forth in Section A101.2, to appoint an unfilled member position. FIRE CODE AMENDMENT - 2007 Page 6 of 7 r-onnatted: Not Highlight Comment [EK17]: This section does not make sense. I read IFC Chapter 45 to be an explanation of how the International Code Council determines whether another reference source is good enough for the IFC. There is no opportunity there to adopt any specific NFPA standards. What is this section of the city code trying to do? Comment [EK18]: This wording makes no sense and is unnecessary. All of the appendices of the IFC are adopted as is unless amended or deleted, just like all other IFC sections. Amendments or deletions via this city code chapter should be handled the same way too. n U LJ X. IFC section D107.1 One- or two-family dwelling residential developments shall be amended to read as follows: Developments of one- or two-family dwellings where the number of dwelling units exceeds fifty (50) shall�beprovided with separate and approved „--- Formatted: Font: Times fire apparatus access roads, and shall meet the requirements of Section D104.3: p107.1 EXCEPTIONS: ------------------------------------- - Formatted: Font: 7tmes, Not ------------------------------------- - -- --- Strikethrough 1. Where there are more than -A5 -0. -dwelling dwelling units on a single public or private fire t .- Formatted: Font: sold ----------- aUparatus access road and all dwelling units are equipped throughout with an '~ approved automatic sprinkler system in accordance with Section 901, 1 1 903.3.1.2 Formatted: Indent: Left: 0.25" or 903.3.1.3 access from two directions shall not be required - --------------- Formatted: t: Not sold, '-- --- - ---- - - - ----- ------ ------ ---- -- – rmatted: Underline, Not Fo The -number of dwellin amts on a single fire a aratus access road shall not be Strikethrough PP - - increased unless fire a aratus access roads will connect with future development, •,;•,;',,;•,, Formatted: Not strikethrough I.vMeh is sla4ed ` ` -`'tee neat a months, c?F jas determined by the fire code Formatted: Not Highlight official. Formatted: Font: Times Formatted: Highlight Formatted: Not Hiahliaht Section 2. That pursuant to the affirmative vote of one-half (1 /2) plus one (1) of Comment [EK19]: Withoutdefinition, "slated to occur"is too vague the Members of the full Council, the rule requiring two (2) separate readings by title and m to the standard. one (1) reading in full be, and the same is hereby, dispensed with, and accordingly. This Comment [EK20]: This chapter is not ordinance shall be in full force and effect after its passage, approval and publication on or [beinthis or revised, ce so it does not need to be ,n about January 1, 2008. Ed— of ment [EK21]: 10-�almdy PASSED by the City Council of the City of Meridian, Idaho, this day , 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of 2008. APPROVED: MAYOR ATTEST: CITY CLERK FIRE CODE AMENDMENT — 2007 Page 7 of 7 April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 5X REQUEST Discussion of Downtown Transportation Studies AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT. CITY BUILDING DEPT. CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: w �1 COMMENTS Contacted: Date: Phone: Emalled: Staff Initials: Materials presented at public meetings shag become property of the City of Meridian. • a a � , APRi 0 City Of Meridian City Clerk Office April 7, 2008 MEMORANDUM TO: Mayor de Weerd and City Council FROM: Matt Ellsworth CC: Robert Simison, Pete Friedman, Jaycee Holman, Kendall Kemmer, Adam Zaragoza, Christy Richardson, Sally Goodell RE: Downtown Transportation Studies & Fairview Concept Design Follow -Up I. Downtown Transportation Studies There are currently three transportation related studies in process that have implications for Downtown: 1. Fairview Avenue Concept Design: Determine the best future for Fairview and develop a long-range transportation plan to improve mobility throughout the corridor. 2. Split Corridor Phase 2 Design: Implement recommendations of DMTMP. One piece of this project is the design of the Meridian/Fairview intersection; other nearby intersections are under analysis (Main/Fairview, future E. 3rd St./Fairview). 3. East 3rd Street Extension & Alignment Study: Identify an additional north/south connection from Fairview to Franklin through Downtown. ACHD staff provided an update on the Fairview Concept Design at the special City Council meeting on March 11, 2008. After the update, the Mayor and Council expressed concerns with Fairview at seven lanes coming in and out of Downtown. City staff worked with ACHD staff and consultant to better understand future traffic forecasts and resultant impacts on Fairview and the regional network. Through those conversations, City staff learned the following: 1. Analysis by ACHD's consultant shows the need for seven lanes on Fairview both to allow intersections along Fairview to function (they need the extra storage space) and to facilitate future east/west trips. City Clerk's Office . •33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433 .i Fax 208-888-4218 . www.merldiancity.org Page 2 9 • a. With a five lane Fairview, eastbound vehicle queues at the Main Street/Fairview intersection extend beyond Meridian Road. b. With a five lane Fairview, westbound vehicle queues at the Meridian/Fairview intersection extend beyond Main Street. c. With a five lane Fairview, westbound vehicle queues at the Meridian/Fairview intersection extend beyond E. 3rd Street. 2. Parallel arterial streets lack the capacity to absorb "displaced" traffic that results from constraining Fairview to five lanes. Some of that traffic will have to move to collector and local streets. 3. ACHD staff clearly indicates that they will not support a new signal at E. 3rd Street and Fairview without revisiting the configuration and removing the signal at Main and Fairview. 4. Although analysis is ongoing, ACHD's consultant preliminarily recommends a near-term and long term approach to Fairview in Downtown. Both are based on the assumption that Phase 2 of the Split Corridor will be constructed before the E. 3rd Street Extension. Both recommend seven lanes on Fairview. Near-term is the time from the completion of the Split Corridor until construction of the E. 3rd Street Extension; long-term is after completion of the E. Yd Street Extension. The near-term approach is to leave the signal at Main/Fairview, but to remove the left turn option for eastbound traffic to access the Albertsons plaza. Eastbound motorists wishing to access the Albertsons plaza would have to make a left turn (north) on Meridian Road, then make a right turn (east) into the plaza. Traffic modeling indicates that, even with this adjustment, Fairview will still function less than ideally. The long-term approach to this segment of Fairview is restricting the Main/Fairview intersection to right -in -right -out, removing the signal at Main/Fairview, and installing a signal at E. 3rd Street/Fairview (to increase signal spacing). Westbound motorists wishing to access Main Street by turning left (south) from Fairview would no be able to do so — instead they would make the left turn (south) at E. Yd Street and proceed to Main Street some other way. Northbound traffic wishing to cross Fairview into the Albertsons plaza could not do so from Main Street — they would need to go to access the plaza from Meridian Road, or make a left turn (west) from E. 3rd Street onto Fairview, then turn right (north) into the plaza. Attachment 1 provides additional reasons for the preliminary recommendation. Direction Requested: Staff requests Mayor and Council consideration of the following questions: 1. Do you support the (recommended) near-term reconfiguration of the Main/Fairview intersection? 2. If further analysis shows that relocating the signal at Main/Fairview to E. 3rd Street/Fairview yields considerable improvements to Fairview and the surrounding Page 3 0 • network, is this an option that should remain on the table, or should signal relocation be removed from consideration? Mayor and Council may wish to consider endorsing any of the following options: I. Support five lanes on Fairview and no change to the signal or intersection configuration at Main/Fairview. This would come with the understanding that, based on all available information, a very high level of congestion will occur on Fairview through downtown during peak hours. 2. Support five lanes on Fairview and continued analysis of Main/Fairview & E. 3rd Street/Fairview signal relocation and reconfiguration. Based on available information this will still not function ideally, but it may be more tolerable than Option 1. 3. Through the TLIP process, request that Ustick or Franklin rather than Fairview be classified as a seven lane, Mobility Corridor. The increased capacity may help receive some of the "displaced" traffic that results from constraining Fairview to five lanes. 4. Support consultant recommendations with the understanding that the City expects design elements incorporated into Fairview that (1) minimize pedestrian crossing distances (i.e. wide medians with pedestrian refuge areas) and (2) provide landscaping wherever possible to avoid the "sea of concrete" feel of a seven lane roadway. Note: This option is a departure from direction given at the March 11 Fairview Concept Design discussion in opposition of a seven lane roadway. Page 4 H. Fairview Follow -Up The remainder of this memo summarizes input from the Mayor and Council on the Fairview Concept Design, and provides follow-up to questions raised at the March 11 meeting. Requested materials are also attached. Council members offered the following comments regarding this concept design: 1. The City does not support Fairview at seven lanes. This corridor is a gateway into downtown Meridian. Constructing that sort of roadway will inhibit pedestrian connectivity, which is counter to the vision for downtown. Right-of-way requirements for a seven lane roadway will also significantly impact landscape buffers and structures along Fairview. If possible, ACHD and their consultant should determine if capacity increases can be realized with the implementation of an access management plan. The network may not need a seven lane roadway in this location. 2. Maintaining community identity along this corridor, which runs from Boise into Meridian and across the county line, is a priority. 3. If there is a need for a corridor to facilitate that many regional trips then Ustick is a more appropriate roadway. There are too many curb -cuts on Fairview to allow it to serve a high-speed, regional function. Ustick (1) is not as chopped -up and (2) extends to the western edge of Canyon County. 4. Although the concept design ends at Linder, cross -county coordination and involvement of neighboring jurisdictions in the process is important. Also, look further than twenty or thirty years into the future in assessing system needs and determining roadway function. 5. ACHD should stay open to the possibility of urban interchanges and other innovative high volume intersection treatments along Fairview. 6. Incorporate elements from the Eagle Road Corridor Plan — lighting, boulevard treatments, landscaping, etc. 7. Council is extremely interested in reviewing possible approaches to the Main/Meridian intersections. This is a very challenging area, as well as a top priority for the City. City staff will continue to relay these comments as the concept design moves forward and work with ACHD staff and consultants to identify roadway treatments that will meet the objectives of both the City and ACHD. • Page 5 Mayor de Weerd and City Council members raised several questions during the presentation. Following are brief responses to those questions: 1. Was the rail corridor, with rapid transit services, built into the model? No. The project team is using the COMPASS model for this concept design. The COMPASS model, based on Communities in Motion (CIM), is required to be fiscally constrained. Since a funding source for transit is not currently available, the model does not assume the removal of vehicle trips resulting from rapid transit on the rail corridor. COMPASS looked at the impact of rapid transit on the paralleling roadway network while preparing CIM. COMPASS staff indicates that the decrease in vehicle trips associated with rapid transit on the rail corridor is negligible (less than 5%). 2. Were parallel roadways looked at for additional trips (i.e. Ustick)? Attachment 2 provides 2030 peak hour and ADT forecasts, as well as recent traffic counts, for east/west arterials in Meridian. Both CIM and ACHD's CIP assume seven lanes on Fairview from Linder to Boise. That assumption feeds into the model. When the model sees additional capacity (i.e. seven lanes instead of five), it shifts vehicle trips accordingly. A five lane principal arterial can function at a level of service "D" until peak hour volumes reach 1,600 vehicles in either direction (theoretical capacity = 3,200) (ACHD CIP ORD. #202). Intersection capacity and additional curb -cuts can lower roadway capacity thresholds. Estimated directional peak hour volumes on Fairview/Cherry between Linder and Locust Grove range from 1,900 and 2,100 vehicles. Note: For comparison purposes — current directional peak hour volumes on Eagle Road south of Franklin are 2,200 — 2,300. ACHD staff and consultant have serious concerns about the ability of the paralleling network to absorb traffic that would be displaced with Fairview at five lanes. In addition, analysis shows that stacking issues will arise at intersections along Fairview if the roadway is constrained to five lanes (please see Attachment 1). 3. What impacts would a seven lane roadway have on adjacent properties and landscape buffers? Impacts vary. ROW requirements on seven lane roadways as proposed in TLIP range from 126' to 132'. Available right-of-way along the corridor generally ranges between 80' and 130', although there are "choke points" where available right-of-way is less than 70'. Please see attachments 3 — 9 and the draft TLIP Livable Street Design Guide. • 0 Page 6 4. What elements of TLIP are being considered? How does TLIP propose handling seven lane roadways? TLIP identifies Fairview/Cherry as a "Residential Mobility Arterial" west of Linder, and a "Mobility Corridor (Under Study)" east of Linder. The draft design guide describes Mobility Arterials as follows: "Mobility arterials are designed for high volumes and intended for regional movements. While the number of lanes may vary, these roadways may have more than two travel lanes per direction." The conceptual cross sections of Mobility Arterials included in the draft design guide show seven lanes. The first version of the countywide typologies map prepared for TLIP proposed mobility corridors on Chinden, Fairview/Cherry, Franklin, I-84, Overland, Lake Hazel, SH 16, and Eagle Road. After coordinating with the City of Boise, Meridian staff requested that Franklin be reclassified as a commercial/transitional arterial. Meridian staff did not feel that it is necessary to have three east/west mobility arterials (i.e. seven lanes on Fairview/Cherry, Franklin, and Overland) in such close proximity to I-84. ACHD's project team changed the classification of Franklin accordingly. Design elements can be incorporated at intersections to minimize deterrents to pedestrian connectivity (i.e. median refuge areas), and landscaped medians can mitigate the "sea of concrete" appearance of a seven lane roadway. Six through lanes are, however, substantial — especially at intersections with dual left and dedicated right turn lanes. 5. Does the City's Comprehensive Plan anticipate or allow seven lanes on Fairview? The transportation section of the City's Comprehensive Plan states the following: "Principal arterials serve as statewide and interstate transport, involve longer trip lengths, carry high volumes of traffic, have a minimal number of access points and discourage parking. Roadway widths vary from five to seven lanes with sidewalks on each side. They usually have 80 —120 foot rights-of-way and may separate incompatible land uses." The Comp Plan also recognizes the FYWP as the outline of planned roadway projects in Meridian. The FYWP identifies Fairview for expansion to seven lanes west to Meridian Road. The City of Boise tried to use its Comp Plan as a mechanism to stop ACHD from widening Ustick Road to five lanes. A judge ruled that the Comp Plan does not dictate roadway widths because the City is not a road building entity. • Page 7 Attachment 1: Consultant explanation of seven lane recommendation Five Lanes Versus Seven Lanes on Fairview Five lanes on Fairview Avenue: • Do not accommodate forecasted 2030 demand • Diverts traffic to other routes that may not be tolerant of higher traffic volumes such as residential collectors and local streets or to routes that may not have much excess capacity such as parallel arterials • Is not consistent with Communities in Motion • Do not provide a margin of error or factor of safety for unexpected growth prior to 2030 or if projects in the long range transportation plans are delayed • The westbound vehicles queues at the Meridian Road intersection extend beyond 3rd Street • With a traffic signal at Main Street, vehicle queues for eastbound traffic extend beyond Meridian Road • With a traffic signal at 3rd Street, vehicle queues for eastbound traffic extend beyond Meridian Road • The Meridian Road intersection will operate over design capacity • With a traffic signal at Main Street, the intersection will operate near design capacity • With a traffic signal at 3rd Street, the intersection will operate near design capacity. Seven lanes on Fairview Avenue: • Accommodates forecasted 2030 demand • Is consistent with Communities in Motion • The westbound vehicles queues at the Meridian Road intersection extend beyond Main Street but not beyond 3rd Street • With traffic signal at Main Street, vehicle queues for eastbound traffic extend beyond Meridian Road • With traffic signal at 3rd Street, vehicle queues for eastbound traffic do not extend beyond Meridian Road • The Meridian Road intersection will operate under -capacity • With a traffic signal at Main Street, the intersection will operate under capacity • With a traffic signal at 3rd Street, the intersection will operate under capacity. Page 8 Attachment 2: Existing Traffic Counts and Forecasted Traffic Volumes 10 iU 8 5' to =r C) c -,n 2t I CL 0 U)i 'n M 00 :0 '71 1 1 1 R��WMO 7 > MORE Ar SD 0 R A 2L P- to 0 IS 14 CM M -4 M -4 112L C-0 10 iU 8 5' to =r C) a 2t I 0 U)i 'n M 0 0 M O > MORE Ar SD 0 to 0 IS > 104 N I 112L sit t ±29° M FA co 0 . C -fp C, $n — :14 I fa I M N. '0M :cq. hj cwz 0 Sia cn .,E. Sn O 0 0 Page 9 Attachment 3: Fairview, Linder to West 8th i r 'C i 0 Page 10 Attachment 4: Fairview West 8`h to Meridian N- M Co V i �)wj (D r+ r+ 0 AMme�+ s '0 CL In to km 0 Page 11 Attachment 5: Fairview, Meridian to Lakes 43x tT� rt 0 CD Cn V a Lo Q km • Page 12 Attachment 6: Fairview, Lakes to Locust Grove NWS A r+ 0 0 F� In m _ r CL C 0 I L M 0 Page 13 Attachment 7: Fairview, Locust Grove to w/o Hickory In M�l lid CD 0 n f-+ 0 0 0 z )EW* CM Page 14 Attachment 8: Fairview, West of Hickory to Eagle • a CLQ 0 CL Q x ro 3' e 10 c O ® ffi • 0 Page 15 Attachment 9: Fairview, West of Eagle 0 -n M ' r Q M y 0 0 e ITA • MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 5-6 REQUEST Tabled from April 1, 2008: Budget Amendment Interdepartmental Transfer from City Clerk's Office to Mayor's Office for Personnel Transfer for R 4 . $T1 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See Previous Item Packet / Minutes Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Meridian City Council April 1, 2008 Page 2 of 51 Zaremba: Thank you, Pastor. The Mayor often hands out a pin. I don't know if I have access to her drawer or not. Bird: You bet you do. Item 4: Adoption of the Agenda: Zaremba: You're set already. All right. Thank you very much. I'm going to keep yours. Thank you very much. I don't have one of those. Okay. Item 4 on our agenda is the adoption of the agenda. Bird: Mr. Vice-president? Zaremba: Mr. Bird. Bird: On the Consent Agenda we need to remove Items H and I, the budget amendment, and bring them back next week under department reports, I believe, is the -- the issues of the Council and -- Planning and Zoning need to redo that. Item K, our resolution number is 08-605. And under Item M, vacate the beer, wine, and liquor license for Corona Village. In the regular agenda Item No. 21 is ordinance number 08- 1354. And Item 22 has been asked to be added by the city attorney for an Executive Session under 67-2345(1)(f). And we have also been asked, if Council would want, under 6-A, Planning and Zoning would like to have a little talk on collecting fees for DA, if you want to do that, or if you want to wait until next week when all -- when Charlie's back or the whole Council is here -- Mayor and the whole Council. Zaremba: Does it involve budget, is that what you're talking about? Bird: No, it don't involved budget, just fees. I had no problem with letting her do that if she'd like. Zaremba: Let's add it to today. Bird: Okay. We add 6-A, then, Planning and Zoning. With that I move we approve the revised agenda. Borton: Second. Zaremba: Thank you. We have a motion and a second to approve the agenda as revised. All in favor say aye. Any opposed? That motion carries. Thank you. MOTION CARRIED: THREE AYES. ONE ABSENT. 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O O O IOO O O O O (n O (.n O O O O O O O O O r r O O O O O O O n G r H m m r Ln r Cn o O W m ui m 'J to l0 m N Ln r l0 l0 O N O J O Ol O O O O > rf N (3)91 O m O r O (n IIO IO O O rt t< G m O N O N O m m Cn J r H O J O l0 O U, O O O O DO w w O O O O o-, l0 N N O l0 r O W Fl r m m JI O O w M u, O ID w r W O m ` l0 I IO r m O -j l0 O W O O (.n O C:) O O (D O O r v p 7d m l0 to m to rr O to O J m n 0 r r O m O WGW (D O J J O N Om O J 'G a rt . m m ' N N O r O m O W N• W O m O 0 N O N d 1 oMO O O O m O O O J N �o o rt rn ao d M oM o0 010 010 April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. S- REQUEST Tabled from April 1, 2008: Budget Amendment for Community Development Block Grant for the Planning Department for $230,544.00 AGENCY COMMENTS CITY CLERK: See Previous Item Packet / Minutes CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: ec CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT. CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Meridian City Council April 1, 2008 Page 2 of 51 Zaremba: Thank you, Pastor. The Mayor often hands out a pin. I don't know if I have access to her drawer or not. Bird: You bet you do. Item 4: Adoption of the Agenda: Zaremba: You're set already. All right. Thank you very much. I'm going to keep yours. Thank you very much. I don't have one of those. Okay. Item 4 on our agenda is the adoption of the agenda. Bird: Mr. Vice-president? Zaremba: Mr. Bird. Bird: On the Consent Agenda we need to remove Items H and I, the budget amendment, and bring them back next week under department reports, I believe, is the -- the issues of the Council and -- Planning and Zoning need to redo that. Item K, our resolution number is 08-605. And under Item M, vacate the beer, wine, and liquor license for Corona Village. In the regular agenda Item No. 21 is ordinance number 08- 1354. And Item 22 has been asked to be added by the city attorney for an Executive Session under 67-2345(1)(f). And we have also been asked, if Council would want, under 6-A, Planning and Zoning would like to have a little talk on collecting fees for DA, if you want to do that, or if you want to wait until next week when all -- when Charlie's back or the whole Council is here -- Mayor and the whole Council. Zaremba: Does it involve budget, is that what you're talking about? Bird: No, it don't involved budget, just fees. I had no problem with letting her do that if she'd like. Zaremba: Let's add it to today. Bird: Okay. We add 6-A, then, Planning and Zoning. With that I move we approve the revised agenda. Borton: Second. Zaremba: Thank you. We have a motion and a second to approve the agenda as revised. All in favor say aye. Any opposed? That motion carries. Thank you. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda: n co m m CL N C CA O (G T CDCL tk m 10O C, 016 c M Erv m v CD v O tD CD CD CD - �^ O O• t1 O �rCD C-) CD=y CDB m m m CZD CD CD o o g CD CD T � Q m m o o O � N N c= O y O -0O fp C.) N N N v d O 0 C 0 n to m Z 4 OR 5 CD a n V) Cal i' ,. c a N N o m• =r � = 3 0 W 0 0 UD0 moo 4 r �m3000' �0M c o oo�fD�v m Fii o nam m CD y O C) aj 10 CD CD C n C* W 7� CL 7 O N afA Cn CD y O N — Co .. � c; CO COD N O O '�•O'CSCpp --C or CL E; �,G y 21* N C CyD a a�� M m y R . 8 •, Sym fn Di CD = 8 � m N n• 0-0G N C ' v o m m m � c m oC m' Z m m •v C CD O CD a (D .. v < o ma��° oma° 1 m m y CA c Q o 0 e 0i c M.6 m m 1 ' o �(A 0 O Ca � a m 3< N < "^ 01mCD $. Gy' a �.aa m Er m - v �M. m c m c: m21. i8 O. 6 3 `G d 7 CD, m m apm �2 c u;D:) Qa am n a. C Oto $ ,BEr m m• CD N m ( -4 N co fA N Ot y to m Z 4 OR 5 CD a n V) Cal km2. M my 3 Z m CL CD m m 2 xO 8.� 8 C c m S. c��aoo � m -o ff ° R CD X98=� Coote C Et „ y m CD R f a �1 CD gma m A CD c = o C 61 9 _ a a=„ 00 ca�g E; r CD g CL 8g 8Call y • 7 g-8-g M � S g� a M. 8 06 d m = C CD M m ° C CL CD Q, CD y 0 c c 0� CD N N tCpp Oi 0 w C g 6 N m O y n ,. a N N o m• =r � = 3 0 W 0 0 m —3 8 2 moo 4 r �m3000' �0M c o oo�fD�v m Fii o nam m CD y O C) aj 10 CD CD C n C* X07 Cp m 7� CL 7 O N y fp O= W 61 Cn CD y O N — Co .. � to 3 CO COD N O O '�•O'CSCpp --C or CL E; �,G y 21* N C CyD a a�� Q m 0 m y R . 8 •, Sym o C� = Wg=, C: y CD = 8 0 fOA 7 O N n• 0-0G N C ' v o m m m � c m oC OJJ 3 c�•n a a mCD m •v C CD O CD a 9 2 v < o ma��° oma° 1 m m y CA c Q o 0 e 0i c M.6 m m 1 km2. M my 3 Z m CL CD m m 2 xO 8.� 8 C c m S. c��aoo � m -o ff ° R CD X98=� Coote C Et „ y m CD R f a �1 CD gma m A CD c = o C 61 9 _ a a=„ 00 ca�g E; r CD g CL 8g 8Call y • 7 g-8-g M � S g� a M. 8 06 d m = C CD M m ° C CL CD Q, CD y 0 c c 0� CD N N tCpp Oi 0 w C g 6 N m O y n ,. N N o m• =r � = 3 0 W 0 0 m —3 8 2 moo r �m3000' �0M c o oo�fD�v m Fii o nam m CD y O C) aj 10 CD CD C n C* X07 Cp m 7� CL 7 O N y fp O= W 61 Cn CD y O — Co .. � to 3 CO COD N O O '�•O'CSCpp --C or CL E; �,G y 21* N C CyD a a�� Q m 0 m y R . 8 •, Sym o C� = Wg=, C: y CD = 8 0 fOA 7 O N n• 0-0G N C — m am v o m m m � c m oC � ra 3 c�•n a a mCD m •v C CD O CD a 9 2 v < o ma��° oma° o a m m y CA c Q o 0 e 0i c M.6 m m CD v� ' o �(A 0 O Ca � a m 3< N < "^ 01mCD $. Gy' a �.aa m Er m - v �M. m c m m•O0 m21. i8 O. 6 3 `G d 7 m m apm �2 c u;D:) Qa am n a. C Oto $ ,BEr m m• km2. M my 3 Z m CL CD m m 2 xO 8.� 8 C c m S. c��aoo � m -o ff ° R CD X98=� Coote C Et „ y m CD R f a �1 CD gma m A CD c = o C 61 9 _ a a=„ 00 ca�g E; r CD g CL 8g 8Call y • 7 g-8-g M � S g� a M. 8 06 d m = C CD M m ° C CL CD Q, CD y 0 c c 0� CD N N tCpp Oi 0 w C g 6 N m O y n cn CD CDR CL7 g CD 03 0 CD CD �' f n g a _� ID int m CD m CD 0 w O g —naD Z9 CL S O CD 7 CD n ID y CD m m n'0CD m - = CD 0 T m � cpm O O O O cyy K �I X n w �.m (D �O CCD C <mCDo 0 mmC^D `Don(r n-', rt 4 ecD 3 o m c <° 0 m m m AIM w �.m (D �O N C <mCDo =3CD mmC^D `Don(r n-', rt 4 ecD 3 o m c <° 0 N C o � 2"� ° c m :03 v CD Fnoa_a,o N 7 Cl)— w s c 0 W.0 O� 7 'O N y n tC . C. 0u°i c(aW°�y < C.' 0_ Co. 5 (fl .. M - N 9 3 r O aac � �i' a � y N CCD a C CD �' Efl CD CD g y N O * C OCD °38 -C m wWCRg(ApCDw > > 'n0 y N` c � 3am afDmIDCD 0 f° a ru m .. O N X.6 to 0 CL E- 8CL W c °°p rL .. � EP El y N .Cr m C• 9 ° "" O yOy C7 C $ O O O n CD 6 C. " y C C CD (OD CO y C N CD O Ai Lam' N 3 2 N W -n EF 4 a N m d gr-.Zj w �.m (D �O N C <mCDo =3CD mmC^D `Don(r n-', rt o ecD 3 o m c <° 0 N C o � 2"� ° c m :03 v CD Fnoa_a,o N 7 Cl)— w s c 0 W.0 O� 7 'O N y n tC . C. 0u°i c(aW°�y < C.' 0_ Co. 5 (fl .. M - N 9 3 So N p1 O O aac � �i' a � o � Q. O m y N CCD a C CD �' Efl CD CD g y N O * C OCD °38 -C m wWCRg(ApCDw > > 'n0 y N` c � 3am afDmIDCD 0 f° a ru .. O N X.6 to 0 CL E- 8CL W c °°p rL .. � EP El y N .Cr m C• 9 ° "" O yOy C7 C $ O O O n CD 6 C. " y C C CD (OD CO y C N CD O Ai Lam' N 3 2 N W -n EF 4 a N m d a . CD QCD. o m � — mo o o. yi �O cr - c c mo o CD o CD CD CD -p °` CD CD CCDL -g v CD = CCD D 7 d N aFD a Q CD n a o cc O Cn 3 fD N N fp" O gr-.Zj w �.m (D �O N C <mCDo =3CD mmC^D `Don(r n-', 8y°m,° 1. o ecD 3 o m c <° 0 N C o � 2"� ° c m :03 v CD Fnoa_a,o Cl)— w s c 0 W.0 O� 7 'O N y n tC . C. 0u°i c(aW°�y < Sa� S_. 7 7 y .. 0_ Co. 5 (fl .. M - N 9 3 So N p1 O O aac � �i' a � o � Q. O m y N CCD a C CD �' Efl CD CD g y N O * C OCD °38 -C m wWCRg(ApCDw > > 'n0 y 0� a^' c � 3am afDmIDCD 0 f° v o ru .. O N X.6 0 CL E- 8CL W c °°p rL .. � EP El y N .Cr m C• 9 ° "" O yOy C7 C $ O O O n CD 6 C. " y C C CD (OD CO y C N CD O Cfl -O•w d Lam' N 3 2 N W -n EF 4 a 5 (D m m d a . CD QCD. o m � — mo o o. yi �O cr - c mo o CD o CD CD CD -p °` CD CD CCDL -g v CD = CCD D 7 d N aFD a Q CD n a o cc O Cn 3 fD N Zm n mmC^D 3 d x CD CD dCD w s c 0 CML 3 > m D .00•. OZ O fD M, 0;CD C O C, CD o o (C C (=n (D fyD * C OCD 0 ^ �•T'�.y y C �-CL a CD E -r CD w m 0 CL E- 8CL W c °°p rL .. � 8 � rA C `+ O y.0 C g3°• 3 r. Ci ci _ _ : 0 d O N c 8 t rt.to (O y CL O V' pj �. CL 4 CD m Co O � C. (m(pp QCD. <• o CD CD -yw w m �- O d y n '�s+k++rUPJ a s OFFICE OF FIELD POLICY AND MANAGEMENT February 21, 2008 V • C. -b U.S. DEPAR"IENT OF HOUJSING AND URBAN DEVELOPMENT BOISE FIELD OFFICE • REGION X 800 PARK BOULEVARD • SUM 220 • BOISE, ID 83712-7743 PHONE: (208) 334-7990 • FAX: (208) 334%48 The Honorable Tammy de Weerd Mayor, City of Meridian 33 East Idaho Avenue Meridian, ID 83642 Dear Mayor de Weerd: SUBJECT: Program Year 2007 Funding Approval/Agreement CEX % 2o0+ "PSeP 20oS I am pleased to inform you that HUD has obtained congressional release of the cityWN 2 ; program award. This letter now transmits our FY 2007 CDBG grant agreement in the amount of ft r the previously approved 2007 Action Plan. Please execute all three of the enclosed CDBG Funding Approval/Agreements with an original signature and date, retain one copy for your records, and return the others within two weeks to: Doug. Carlson Director, Community Planning and Development HUD Portland Field Office 400 SW 6h Avenue, Suite 700 Portland, OR 97204-1632 Please note that HUD's previous approval of the action plan does not constitute a determination that the activities are eligible and meet the statutory objectives of the authorizing legislation. The city is responsible for ensuring compliance with program requirements. Please also be reminded that funds may not be obligated or expended for activities that have not received environmental clearance, as required by 24 CFR Part 58. Please be reminded that Meridian's Consolidated Annual Performance and Evaluation Report (CAPER) for 2007-2008 must be submitted to the Portland Field Office no later than December 30, 2008, 90 days after the end of the city's program year. www.hud gov,rhiaho espanoLhud.gov 0 2 We loots forward to worldng with you to support your ongoing work to meet the goals of the city's 2007-2011 Consolidated Plan and the 2007 Annual Action Plan. If you have any questions about the enclosed comments or need technical assistance, please contact Murrianna K. Thomson, CPD Representative at 971-222-2621 or via email at Murrianna.KThomson@hudgov Sincerely, �, 4, -�"Lju-- Martha Dilts, Acting Field Office Director Boise Field Office Enclosures �f� Iridian Parks and Recreation 2008 Fee Schedule Ir = Denotes fee change/addition/removal = Denotes wording chance Fee Description Current Fee Proposed Fee % Change Molle ball Competitive Men's, Women's, Co -Ed Team Fee (10 games + toumament) Player Fees min. 8) Late Fee(per team) $110.00 $15.00 $30.00 $250.00 $30.00 127% Remove 0% Recreational (Men's, Women Is, Co -Ed) Team Fee Late Fee team $100.001 $30.001 $900.00 $30.00 0% 0% Ab Ah Shelter Fees: qw Extra Picnic Tables Alcohol Permit 5 hr. time block Amus. Equip./Lrg Canopies (5 hr time block per item) Amplified Sound Permit(per da Park Use Applicafion For Events(per da Short Term Concessions Permit (per day) $3.00 $20.00 $10.00 $20.00 $50.00 $25.00 $3.00 $20.00 $10.00 $20.00 $50.00 $25.00 0% 0% 0% 0% 0% 0% Storey Park Blue $ Green Shelter) Shelter Rental 1-50 people) Shelter Rental 51-100 people) Shelter Rental (101-150 people) Shelter Rental 151-200 people) Softball Field Rental (per hour) Softball Field Lights(per hour Volleyball Equipment (5 hr time block blue shelter only) $30.00 $45.00 $60.00 $75.00 $10.00 $15.00 $10.00 $30.00 $45.00 $60.00 $75.00 $10.00 $15.00 $10.00 0% 0% 0% 0% 0% 0% 0% Tully Park Small Shelter Rental (30 people max.) Large Shelter Rental (1-150 people) Large Shelter Rental (151-200 people) Large Shelter Rental (201-250people) Large Shelter Rental (251-300 people) $30.00 $60.00 $75.00 $90.00 $105.00 $30.00 $60.00 $75.00 $90.00 $105.00 0% 0% 0% 0% 0% Softball Field Rental (per hour) Volleyball Equipment 5 hr time block lar a shelter onl Multi -Use Field Rental (per hour) $10.00 $10.00 NA $10.00 $10.00 $10.00 0% 0% New Chateau Park Shelter Rental (30 people max.) 1 $30.00 $30.00 0% Multi -Use Field Rental (per hour) $10.001 $10.00 0% Shelter Fees continued: Settlers Park Shelter Rental (1-50 people) Sheter Rental 51-100 people) Shelter Rental (101-150 people) Shelter Rental 151-200 people) Multi -Use Field Rental(per hour Baseball/Softball Field Rental (per hour $30.00 $45.00 $60.00 $75.00 $10.00 NA $30.00 $45.00 $60.00 $75.00 $10.00 $10.00 0% 0% 0% 0% 0% New Heroes Park Multi -Use Field Rental $10.00 $10.00 0% Seasons Park Shelter Rental (1-30 people) Multi -Use Field Rental(per hour) $30.00 $10.00 $30.00 $10.00 0% 0% Kiwanis Park Sheter Rental 1-50 people) Sheter Rental 51-100 people) Multi -Use Field Rental(per hour $30.00 $45.00 $10.00 $30.00 $45.00 $10.00 0% 0% 0% Bear Creek Park Sheter Rental (1-50people) Sheter Rental 51-100people) $30.00 $45.00 $30.00 $45.00 0% 0% Softball Field Rental per hour Multi -Use Field Rental (per hour) $10.00 $10.00 $10.00 $10.00 0% 0% Champion Park Shelter Rental (30 people max.) $30.00 $30.00 0% Multi -Use Field Rental per hour $10.00 $10.00 0% Heritage Ball Fields Softball Field Rental (per hour) NA $10.00 New Ah Sial Events Meridian Sam Sour 1 Mile Fun Run $8.00 $8.00 p% 6ki10k Run $18.00 $18.00 p% 1 Mile Fun Run Late Registration $13.00 $13.00 0% 6k/10k Run Late Registration $23.00 $23.00 p% Summer Sizzler Basketball Team (4 players max) $40.00 $40.00 p% Volleyball Team 4 la ers max) $40.00 $40.00 00/0 Inline Skating $12.00 $12.00 0% Boise Hawks Family Night $8.00 $8.00 0% campas Ray Cam (1 wk 7:30-5:30) Early Reg. $84.00 $84.00 0% Play Camp (1 wk 7:30-5:30) $94.00 $94.00 0% Play Cam 1 wk 9:00 -3:00) -Early Reg. $64.00 $64.00 0% Play Cam 1 wk 9:00-3:00 $74.00 $74.00 p% Sorts Cams $39.00 $39.00 p% Outdoor Adventure Camp $124.00 $150.00 77 .r 21% Skyhawks Sports Camp Full Da 9am-3 m) $118.00 $118.00 p% Skyhawks Sports Camp Half Day (9am-12pm) $98.00 $98.00 0% Winter Adventure Cam $96.00 $96.00 0% Christmas Art Cam $45.001 $4.5.00 p% Bogus Basin Mountain Discovery Camp NA $134.00 New Whitewater Sampler Camp NA _ $395.00 New Kayak Skills Development Camp NA $495.00 New Jump Rope Camp �, NA $39.00 New a n U Activity Guide Classes Winter Fun Days $15.00 $15.00 0% Spring Break Fun Da $15.00-$35.00 $15.00-$35.00 0% Multi -Media Art Class $34.00 $34.00 0% Learn to Nordic Ski $28.00-$36.00 $28.00-$36.00 0% Snowshoe with a Ranger ; 5 .;„ It's About Couples $15.00-$18.00 $40.00 - 'iM$15 00-$2©f00' $40.00 11%0 0% Lifetime Love $150.00 $150.00 0% Adult Watercolor $35.00 $35.00 0% Fit & Fall Proof $5.00 $5.00 0% Scrapbooking Classes $5.00-$20.00 $5.00-$20.00 0% Golf Lessons $48.00 $48.00 0% Tennis Lessons , .: ;;: $22.00 ll$24.00-$36.00 p,, 64% Hunter Education $10.00 $10.00 0% Creative WrlUng $50.00 $50.00 0% Adult Ballroom Dance Classes _ NA $35.00 New Preschool Fun NA _ $38.00 _ New Baby Signs NA $75.00 New Spanish for Tots NA _ $35.00 New Youth and Adult Horseshoes $5.00 $8.00 60% Young Rembrandts Art Classes NA $35.00 New Family Spanish NA $35.00 New Conversational English NA $30.00 New Basic Winter Survival NA $15.00 New Belly dancing NA $20.00 New Do It Yourself Plumbing Repairs NA $45.00 New Red Worm Composting NA $10.00 New Papermaking NA $5.00 New Introduction to Metal Sculpture Art NA $15.00 New Intermediate Metal Sculpture Art NA $225.00 New Microsoft Excel Class NA $20.00 New Family Rafting Trip NA $40.00 New Hike With a Ranger NA $8.00 New Actio' Guide Ads Back Cover Full Color $400.00 $400.00 0% Full Pae $320.00 $320.00 0% 1/2 Page $160.00 $160.00 0% 1/4 Pae $80.00 $80.00 0% 1/8 Pae $40.001 $40.00 0% April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 5-Y, REQUEST Boys & Girls Club Building AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT. CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 a APR d 4 2006 Me m o City Of Meridian Clty Clerk Office To: Mayor / City Council / Planning & Zoning Cc: Jaycee Holman From: Parks & Recreation Commission Parks & Recreation Director Steve Siddoway Date: April 7, 2008 Re: Boys & Girls Club building recommendation The Parks & Recreation Commission passed the following Recommendation at the March 12, 2008 meeting: City facility at 2nd and Idaho. The Meridian Parks & Recreation Commission recommends that when the Boys & Girls Club has vacated the City building it currently occupies at 2nd and Idaho, such facility should be made immediately available to the Meridian Parks & Recreation Department for scheduling recreational and classroom activities. Among other benefits, assigning this new purpose to the building would: (1) centralize and fortify existing programming offered by the Parks & Recreation Department; (2) fill a need that is currently being met by borrowing scattered facilities from other organizations and entities, and (3) allow the Parks & Recreation Department to diversify and increase recreation opportunities for the Meridian community. The building's location adjacent to Centennial Park enhances its suitability for such purpose. 0 • Z20 ,, • MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 5-k.— REQUEST Parks & Recreation Power Point Presentation AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 6 REQUEST Ordinance No. 08-1354: Outdoor Sales & Temporary Use Permit Ordinance (2nd Reading) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See affached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. April 4, 2008 MERIDIAN CITY COUNCIL MEETING April 8, 2008 APPLICANT ITEM NO. 6 REQUEST Ordinance No. 08-1354: Outdoor Sales & Temporary Use Permit Ordinance (2nd Reading) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT. CITY PARKS DEPT. MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 0 March 28, 2008 MEMORANDUM TO: Meridian City Council members Mayor Tammy de Weerd FROM: Emily Kane, Deputy City Attorney Illi Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zarem ba Ju, APP.:; a, City Of Meridiaxi Cad Clerk Office. RE: Changes to proposed Outdoor Sales and Temporary Events Ordinance per discussions with Meridian Parks & Recreation Department staff This memorandum is to provide an overview of changes made to the Outdoor Sales and Temporary Events ordinance following my discussions with Meridian Parks & Recreation Director Steve Siddoway and Recreational Coordinators Allison Kaptein and Colin Moss following your meeting on Tuesday, April 1, 2008. Pursuant to input provided by MPR staff, the following changes were made to the draft ordinance: 1. A new section was added to address the situation where a special event occurs in a park that is located in a residential district, 3-4-3(C)(5)(d)(3) (page 27): A SPECIAL EVENT may be conducted allowed or organized in a park located in a residential district, provided that this section shall not exempt any such SPECIAL EVENT from compliance with all other applicable provisions of this chapter. 2. Section 3-4-3(C)(6)(b) was modified to address the situation where an outdoor market occurs in a park that is located in a residential district: It shall be unlawful for any person to conduct, allow, or organize an OUTDOOR MARKET in a residential district:, except chat an OUTDOOR MARKET maybe conducted, allowed or organized in a hark located in a residential district, provided that this section shall not exempt any such OUTDOOR MARKET from compliance with all other applicable provisions of this chapter. 3. Section 3-4-3(C)(6)(c) was modified to address the same situation: OUTDOOR MARKETS may be allowed in any nonresidential district or park on one (1) day per week. It shall be unlawful for any person to conduct, allow, or organize an OUTDOOR MARKET on more than one (1) day per week. Any and all comments or suggestions on this memorandum or the attached draft ordinance are welcome. Please contact Emily Kane via e-mail (kanee@meridiancity.org) or phone (898-5506). Thank you. City Attorney . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-898&5506 . Fax 208-884-8723 . www.merldiancity.org FROM: Emily Kane, Deputy City Attorney �6 Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba APR City Of Meridian City Clerk Office RE: Changes to proposed Outdoor Sales and Temporary Events Ordinance per discussions with Meridian Parks & Recreation Department staff This memorandum is to provide an overview of changes made to the Outdoor Sales and Temporary Events ordinance following my discussions with Meridian Parks & Recreation Director Steve Siddoway and Recreational Coordinators Allison Kaptein and Colin Moss following your meeting on Tuesday, April 1, 2008. Pursuant to input provided by MPR staff, the following changes were made to the draft ordinance: 1. A new section was added to address the situation where a special event occurs in a park that is located in a residential district, 3-4-3(C)(5)(d)(3) (page 27): A SPECIAL EVENT may be conducted allowed or organized in a park located in a residential district provided that this section shall not exempt any such SPECIAL EVENT from compliance with all other applicable provisions of this chapter. 2. Section 3-4-3(C)(6)(b) was modified to address the situation where an outdoor market occurs in a park that is located in a residential district: It shall be unlawful for any person to conduct, allow, or organize an OUTDOOR MARKT in a residential district:, except chat an OUTDOOR MARKET may be conducted allowed or organized in a nark located in a residential district provided that this section shall not exempt any such OUTDOOR MARKET from compliance with all other applicable provisions of this chapter. 3. Section 3-4.3(C)(6)(c) was modified to address the same situation: OUTDOOR MARKETS may be allowed in any nonresidential district or park on one (1) day per week. It shall be unlawful for any person to conduct, allow, or organize an OUTDOOR MARKET on more than one (1) day per week. Any and all comments or suggestions on this memorandum or the attached draft ordinance are welcome. Please contact Emily Kane via e-mail (kanee@meridiancity.org) or phone (898-5506). Thank you. City Attomey - 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-88&55o6 . Fax 208-884-8723 - www.meridiancity.org 0 CITY OF MERIDIAN ORDINANCE NO. & 13� BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN REPLACING CHAPTER 4, TITLE 3 OF THE MERIDIAN CITY CODE, RELATING TO OUTDOOR SALES AND TEMPORARY USES; PROVIDING FOR DEFINITIONS; REGULATING MOBILE SALES UNITS; REGULATING TEMPORARY USES; PROVIDING FOR A CITIZEN'S USE PERMIT; AND PROVIDING FOR A SAVINGS CLAUSE. WHEREAS, the City Council finds that it is in the best interest of the City of Meridian to accommodate within our community outdoor sales and temporary uses that: 1) complement existing City of Meridian businesses; 2) are safe, attractive, and desirable; 3) add variety to the shopping and/or dining opportunities available to City of Meridian residents; and 4) support and encourage community events and celebrations; WHEREAS, regulation of such outdoor sales and temporary uses is necessary to provide standards by which such sales and events may fit this vision and thereby protect the health, safety, and welfare of Meridian residents and other participants in such outdoor sales and temporary uses occurring in our community; WHEREAS, due to the inter -departmental nature of ensuring that City resources are available to manage outdoor sales and temporary uses and the attendant vehicular and pedestrian traffic, structures, signs, and other related components, it is more efficient to provide for regulation of such sales and events in this Title of the Meridian City Code, rather than in Title 11, Chapter 3 of the Meridian Unified Development Code, which shall be amended accordingly in a separate ordinance; WHEREAS, the regulations of mobile sales units as set forth herein are constitutional restrictions on commercial speech because: 1) pursuant to Watchtower Bible and Tract Society of New York, Inc., v. Village of Stratton, 536 U.S. 150, 164-165 (2002), these regulations address substantial governmental interests, including: deterrence of fraud against Meridian residents by requiring mobile sales units to provide identification and contact information, undergo a background check, and maintain insurance; prevention of crime against Meridian residents by requiring mobile sales units to undergo a background check and fingerprinting, provide photos, provide a description of vehicles used, and report hours of operation; and protection of Meridian residents' privacy by restricting hours of operation; 2) these regulations directly advance these substantial governmental interests as required by Western States Medical Center v. Shalala, 238 F.3d 1090, 1094 (9th Cir. 2001); and 3) these regulations are no more extensive than necessary to serve such substantial governmental interests, i.e., there is a reasonable fit between these substantial governmental interests and the restrictions, which are narrowly tailored to do so pursuant to Watchtower, 536 U.S. at 168; WHEREAS, the regulations regarding temporary uses as set forth herein are in accordance with available case law regarding the constitutionality of such regulations in that they: 1) do not encompass activities protected by the First Amendment to the United States OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 1 of 36 Constitution, according to the guiding principles set forth in Nationalist Movement v City of York Pa., 48 F.3d 178 (3rd Cir. 2007); 2) do not delegate overly broad licensing discretion to a government official per Forsyth County v. Nationalist Movement, 505 U.S. 123,130 (1992)); and 3) do not require the organizer to pay fees or costs that would have a chilling effect on speech (Id.); WHEREAS, the regulations regarding Citizen's Use Permits as set forth herein codify the practice of requiring a City of Meridian Citizen's Use Permit for large-scale use of vehicular and pedestrian rights-of-way that has been followed informally for several years in order to facilitate inter -governmental cooperation in ensuring that such use is undertaken in a time, place, and manner that protects the health, safety, and welfare of the public, including supporting the efficient and safe flow of vehicular and pedestrian traffic on public rights-of-way during such use; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1: That Chapter 4, of Title 3 of the Meridian City Code shall be repealed. SECTION 2: That a new chapter, Chapter 4, of Title 3, of the Meridian City Code shall be enacted to read as follows: CHAPTER 4 OUTDOOR SALES AND TEMPORARY USES 3-4-1: DEFINITIONS: For purposes of this chapter, the following terms shall be defined as follows: A. FIRST AMENDMENT ACTIVITY: Any and all expressive and associative activity that is protected by the United States and Idaho Constitutions, including speech, press, assembly, and/or the right to petition. This definition shall not include activity that damages, harms or injures persons or property. B. GARAGE SALE: The sale, offer for sale, offer for trade, offer free of charge, or display for the purpose of selling, trading, or offering, of one (1) or more items of used or unwanted tangible personal property, including, but not limited to: clothing, household effects, tools, toys, recreation equipment, or other used or second-hand items customarily found in or about the home; where such sale, trade, offer or any portion thereof occurs outdoors or where any goods offered for sale or trade are displayed outdoors; and such sale, trade, offer or any portion thereof occurs at a residence or residential property. This definition shall include yard sales, basement sales, attic sales, moving sales, tag sales, rummage sales, and other such sales known by terms which are synonymous with the term GARAGE SALE. This definition OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 2 of 36 shall not include, and this section shall not apply to, sales specifically authorized by and conducted in conformity with statute or judicial order or conducted under judicial supervision, including, but not limited to, estate sales. C. GOODS: Tangible personal property, products, produce, food, or merchandise sold, offered for sale, offered for trade, offered free of charge, or displayed for the purpose of selling, trading, or offering. This definition shall also apply to personal property, products, or merchandise that is offered or displayed to be sold, traded, offered, or delivered at another time or location, or that serves as a sample of that to be sold, traded, offered, or delivered at another time or location. This definition shall not include fireworks. D. MOBILE SALES MIT: 1. A traveling, and/or door-to-door commercial or retail establishment, enterprise, facility, and/or any agent or representative thereof, from which or whom, at which or whom, or by which or whom goods and/or services are sold, traded, given away; offered for sale, trade, or giveaway; displayed for the purpose of sale, trade, or giveaway; or delivered pursuant to such sale, trade, or giveaway; and which or whom: a. Does not remain within any 300 -square -foot area for more than two (2) consecutive hours within any twenty -four-hour (24-hour) period; and b. Is neither located on the premises of, nor physically attached to, any permanent proprietor, except when parking or stopping temporarily in order to conduct a sale, trade, giveaway, offer, display, or delivery. 2. A MOBILE SALES UNIT may travel and/or consist of any form of conveyance or transport, including, but not limited to, by foot, vehicle, trailer, cart, wheeled or other container, or other form of offering, displaying, or storing goods and/or services. 3. This definition shall not include FIRST AMENDMENT ACTIVITY on public or private property. 4. This definition shall not include the delivery of goods or services to a residence or place of business pursuant to a sale, trade, giveaway, or order previously transacted or placed with a commercial or retail establishment, enterprise, facility, and/or any agent or representative thereof which is not traveling and/or door-to-door. E. ORGANIZER: The person who coordinates and/or promotes one or more vendors, activities, and/or venues in order to create or produce an Outdoor Market or Special Event, and/or the applicant in whose name a City of Meridian Temporary Use Permit for an Outdoor Market or Special Event is held. F. OUTDOOR MARKET: The sale, offer for sale, offer for trade, offer free of charge, or . display by any person or persons for the purpose of selling, trading, or offering, of one (1) or more items of produce, food items, arts, crafts, new or used tangible personal property; where such sale, trade, offer or any portion thereof occurs: 1. Outdoors or where any goods offered for sale or trade are displayed outdoors; and 2. On public property or on property accessible by the general public; and 3. Within 300 feet of any other person or persons selling, trading, or offering one (1) or more items of produce, food items, arts, crafts, new or used tangible personal property. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 3 of 36 This definition shall include outdoor farmer's markets, outdoor flea markets, and outdoor arts, crafts, and/or hobby markets. This definition shall not include FIST AMENDMENT ACTIVITY on public or private property. G. PERMANENT PROPRIETOR: The owner or occupant of real property at which such owner or occupant conducts an approved conditional or principal permitted use as such uses are defined in the Meridian Unified Development Code. H. PROMOTIONAL SALES UNIT: An outdoor or open-air commercial or retail facility from or at which goods and/or services are sold, traded, offered for sale or trade, or displayed for the purpose of sale, trade, or giveaway, and which: 1. Remains within any 300 -square -foot area for more than two consecutive hours within any twenty-four hour period; and 2. Is located on the premises of, or physically attached to, a permanent proprietor; and is operationally related or identical to such permanent proprietor. A PROMOTIONAL SALES UNIT may consist of any tangible structure, including, but not limited to, a stall, booth, tent, platform, box, table, rack, palate, trailer, cart, vehicle, container, or other form of offering, displaying, or storing goods and/or services. 1. PROPERTY: Any tract of contiguous land held in single ownership. J. SERVICES: Work or labor that is offered, sold, or undertaken in exchange for money, goods, or services or that is offered or undertaken free of charge. This definition shall also include work or labor that is to be offered, sold, or undertaken at another time or location, or that serves as a sample or demonstration of work or labor to be offered, sold, or undertaken at another time or location. K. SPECIAL EVENT: 1. A planned or foreseeable commercial, recreational, or expressive activity or gathering of persons which: a. Changes, attempts to change, or has a tendency to change the typical use of publicly accessible land or facilities, or the normal flow or regulation of pedestrian or vehicular traffic upon or in the streets, sidewalks, or other publicly accessible areas; and b. Takes place, whether entirely or partially: (1) On a street or sidewalk located within the City and will likely result in some or total obstruction of such streets or sidewalks; or (2) On any other property, whether public or private, but requires for its successful execution the provision and coordination of City services to a degree over and above that which the City normally provides; or (3) On or.in any area open to the public. 2. SPECIAL EVENTS may include, but shall not be limited to: a. Parade, procession, organized movement, or motorcade, consisting of persons, vehicles, or a combination thereof; OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 4 of 36 0 M b. Public assembly, demonstration, march, meeting, parade, protest, rally, or vigil which involves the expression of opinions or grievances of persons for a common purpose; c. Performance, presentation, ceremony, concert, or exhibit; d. Athletic competition, race, or contest involving sports, games, or exercises; or e. Community or neighborhood celebration, gathering, or block party. 3. The definition of SPECIAL EVENT shall not include: a. An activity held solely on private property not accessible by the general public and which neither requires the provision and coordination of City services to a degree over and above that which the City routinely provides nor compromises the ability of the City to respond to a public safety emergency; b. An activity, including FIRST AMENDMENT ACTIVITY, occurring on streets or sidewalks within the City or in or on City property, where such activity neither results in the obstruction of streets or sidewalks, nor requires the provision and coordination of City services to a degree over and above that which the City routinely provides, nor compromises the ability of the City to respond to a public safety emergency; c. Funeral processions; or d. Programmed activities provided or managed by the City. L. SUBDIVISION MODEL HOME: A dwelling which serves as an exhibit or example of dwellings constructed or to be constructed within the subdivision in which such model home is located. Where a dwelling is both a SUBDIVISION M06EL HOME and a SUBDIVISION REAL ESTATE SALES OFFICE, the definition of SUBDIVISION MODEL HOME shall apply. M. SUBDIVISION REAL ESTATE SALES .OFFICE: A structure from which lots and/or dwellings are sold, rented, or offered for sale or rent, where such structure is located in the subdivision containing such real estate. Where a structure is both a SUBDIVISION MODEL HOME and a SUBDIVISION REAL ESTATE SALES OFFICE, the definition of SUBDIVISION MODEL HOME shall apply. N. TEMPORARY SALES UNIT: An outdoor or open-air commercial or retail establishment, enterprise, or facility from or at which goods and/or services are sold, traded, offered for sale or trade, or displayed for the purpose of sale, trade, or giveaway; and which: 1. Remains within any 300 -square -foot area for more than two consecutive hours within any twenty-four hour period; and 2. Is not located on the premises of, nor physically attached to, any permanent proprietor. A TEMPORARY SALES UNIT may consist of any tangible structure, including, but not limited to, a stall, booth, tent, platform, box, table, rack, palate, trailer, cart, vehicle, container, or other form of offering, displaying, or storing goods and/or services. This definition shall not include the sale of fireworks. O. TEMPORARY SIGN: A sign, and/or any device, fixture, placard, or structure which: 1. Uses any color, form, graphic, illumination, symbol, or writing to identify, promote, advertise, or direct patrons to a TEMPORARY USE; and OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 5 of 36 0 • 2. Is not permanently mounted or secured. This definition shall be limited in its application to TEMPORARY SIGNS regarding TEMPORARY USES as defined in and regulated by this chapter, and shall not apply to signs defined in and regulated by other provisions of City Code, including, but not limited to, temporary and/or permanent signs regulated by the Meridian Unified Development Code. P. TEMPORARY USE: The carrying on, for a determinate and transitory period of time, a use of, at, or upon real property, including, but not limited to, the sale, trade, offer, delivery, or display of goods or services, where such use is not the approved conditional or principal permitted use designated for such real property as defined and regulated by the Meridian Unified Development Code. TEMPORARY USES shall include, but shall not be limited to, SUBDIVISION MODEL HOMES, SUBDIVISION REAL ESTATE SALES OFFICES, PROMOTIONAL SALES UNITS, TEMPORARY SALES UNITS, SPECIAL EVENTS, OUTDOOR MARKETS, and GARAGE SALES. The definition of TEMPORARY USE shall not include City management and/or permitting of City facilities or usages otherwise governed by City ordinance or policy. Any TEMPORARY USE established or operated within a park or facility operated by the City of Meridian Parks and Recreation Department shall be deemed to be either a SPECIAL EVENT or OUTDOOR MARKET. 3-4-2: MOBILE SALES UNITS: A. License and/or permit requirements. It shall be unlawful for any person to operate, allow the operation of, or act as a MOBILE SALES UNIT without each and all of the following licenses, permits, and/or certifications: I . Any and all licenses, permits, and/or certifications required by local, state or federal law. 2. Any and all licenses, permits, and/or certifications required by the Central District Health Department. 3. Any and all applicable licenses, permits, inspections, and/or certifications from the Idaho Tax Commission. 4. Any and all licenses, permits, inspections, and/or certifications required by Title 13 of the Meridian City Code and/or the policies of the Meridian Parks and Recreation Department. 5. A City of Meridian Mobile Sales Unit License. a. Application for a City of Meridian Mobile Sales Unit License shall be made to the City Clerk, and shall include the following: (1) A completed application form provided by the City Clerk, which form shall include: OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 6 of 36 0 0 (a) The name, address, driver's license number, and social security number of the applicant, and/or, if the applicant is an partnership, company, or corporation, the names, addresses, driver's license numbers, and social security numbers of the partners or officers. Addresses required by this section shall include both local and corporate addresses, as well as both physical and mailing addresses. (b) The names, addresses, driver's license numbers, and social security numbers of all employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City under the Mobile Sales Unit License. Addresses required by this section shall include both local and corporate addresses, and both physical and mailing addresses. (c) A description of the goods and/or services to be sold, traded, given away, offered, displayed, and/or delivered under the Mobile Sales Unit License. (d) A description of the form of conveyance or transport to be used in the MOBILE SALES UNIT'S operation, traveling, and/or conduct of sales, trades, giveaways, offers, displays, and/or deliveries. (e) A description of any and all motor vehicles to be used by the MOBILE SALES UNIT, including license plate state and number, make, model, color, and other means of identification of such vehicle(s). (f) A description of the hours, locations, and means at and by which the MOBILE SALES UNIT will operate, travel, and/or conduct sales, trades, giveaways, offers, displays, and/or deliveries. (g) A comprehensive listing of any infraction, misdemeanor and/or felony convictions; probation violations; or forfeitures of bail by or of the applicant, any partner, officer, and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City. (h) An agent upon whom service of process may be made in the State of Idaho. (2) Application fee as set forth in fee schedule. The city council shall have the authority to waive in whole or in part the application fee when such a fee would present an unreasonable hardship. A request for a hardship waiver shall be made in writing, shall state the reasons for such request, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon receipt of such request, the City Clerk shall schedule a public hearing on the request OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 7 of 36 • 0 at a City Council meeting within thirty (30) days. The City Council's decision on such request shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. (3) Two (2) photographs of the applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City. Such photographs shall be two inches by two inches and shall show the head and shoulders of the applicant and/or employee or person in a clear and distinguishable manner. (4) Fingerprints, taken by the Idaho State Police, of the applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City. (5) Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNIT within the City from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the permit. Such insurance shall name the City as additional insured and shall provide that the policy shall not terminate or be canceled prior to the expiration date without 30 days' advance written notice to the City. Such insurance shall afford minimum limits of $500,000.00 per person bodily injury, $500,000.00 per occurrence bodily injury, and $100,000.00 per occurrence property damage. b. Upon receipt of all application materials required by this section, the City Clerk shall refer the application to the Chief of Police, who shall cause an investigation to determine the validity and completeness of the information therein. The Chief of Police or his designee shall endorse upon the application the findings of the investigation and return it to the City Clerk. c. Upon receipt of the findings of the Chief of Police or his designee, but no later than forty-two (42) days from the date of submission of the completed application and all application materials required by this section, the City Clerk shall either issue a City of Meridian Mobile Sales Unit License to the applicant or deny the application. Where the City Clerk denies an application for a City of Meridian Mobile Sales Unit License, he shall notify the applicant of such denial in writing, which shall include notice of the right to appeal such decision as set forth in this section. Written notice of the denial shall be sent via U.S. mail to the applicant at the address set forth on the application. d. The City Clerk shall deny an application for a Mobile Sales Unit License where: OUTDOOR SALES AND TEMPORARY USES ORDINANCE -- Page 8 of 36 • 0 (1) The application is incomplete or required application materials or fees have not been submitted; (2) Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; (3) The applicant and/or any employee and/or person to operate or act under the City of Meridian Mobile Sales Unit License has been convicted of any misdemeanor related to motor vehicles; alcohol, drugs, or illicit substances; theft, fraud, deception, or illegal sales of any goods or services; (4) The applicant and/or any employees and/or persons who will be operating or acting as a Mobile Sales Unit within the City under the City of Meridian Mobile Sales Unit License has been convicted of any felony or of any violation of this section; or (5) The applicant and/or any employees and/or persons who will be operating or acting as a MOBILE SALES UNrr within the City under the City of Meridian Mobile Sales Unit License is required by any law or legal order to register as a sex offender. e. Appeal of the City Clerk's issuance or denial of an application for a Mobile Sales Unit License may be made by any person. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon receipt of such written appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. Following a public hearing on the appeal, City Council shall either affirm or reverse the City Clerk's action and shall issue written findings supporting such decision. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. f. Upon approval of an application for a Mobile Sales Unit License, the applicant/licensee shall remit to the City Clerk a license fee. Upon receipt of the license fee, the City Clerk shall issue the City of Meridian Mobile Sales Unit License. The license fee shall be established as set forth in the fee schedule. The city council shall have the authority to waive in whole or in part the license fee when such a fee would present an unreasonable hardship. A request for a hardship waiver shall be made in writing, shall be mailed to the City Clerk via U.S. Mail, and shall state the reasons for such request. Upon receipt of such request, the City Clerk shall schedule a public hearing on the request at a City Council meeting within thirty (30) days. The.City Council's decision on such request shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 9 of 36 0 g. The City of Meridian Mobile Sales Unit License shall include, on its face: (1) The name(s) of the licensee and any employees and/or persons licensed to operate or act as a MOBILE SALES UNIT within the City under such license; (2) A description of the goods and/or services that may be sold, traded, given away, offered, displayed, and/or delivered under such license; (3) The hours, locations, and means at and by which the MOBILE SALES UNIT is licensed to operate, travel, and/or conduct sales, trades, giveaways, offers, displays, and/or deliveries under such license; and (4) The dates during which such license is valid. h. A City of Meridian Mobile Sales Unit License shall not be required for: (1) FMST AMENDMENT ACTIVITY on public or private property. (2) A MOBILE SALES UNrr that is invited to the premises or place at which goods and/or services are sold, traded, given away, offered, displayed, or delivered, where such invitation is extended by the occupant or owner of such premises or place. Such invitation may be extended explicitly by such occupant or owner, or may be extended implicitly by such occupant or owner by such occupant or owner's transaction of business with such Mobile Sales Unit within the previous three hundred sixty-five (365) days. Such invitation may be revoked by such occupant or owner by explicit communication only, and shall be effective immediately, whether conveyed orally or in writing. (3) Any sale, trade, gift, offer, or display required by court order or by law. (4) The occasional sale by local school students of admission to a function of their school or of goods or services in support of a school program. i. The City Clerk may revoke a Mobile Sales Unit License where: (1) A term or condition of the license is violated by the licensee or by any employee or person operating or acting under such license. (2) In the course of operating or acting as a MOBILE SALES UNIT, the licensee or any employee or person operating or acting under such license violates a provision of this Chapter or of any other local, state, or federal law. (3) It is found, after issuance of such license, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application. OUTDOOR SALES AND 'TEMPORARY USES ORDINANCE —Page 10 of 36 (4) The licensee or any employee or person operating or acting under such license is convicted of any misdemeanor related to motor vehicles; alcohol, drugs, or illicit substances; or theft, fraud, deception, or illegal sales of any goods or services. (5) The licensee or any employee or person operating or acting under such license is convicted of any felony. (6) The licensee or any employee or person operating or acting under such license is required by any law or legal order to register as a sex offender. The City Clerk shall notify the licensee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the Mobile Sales Unit License application. Such revocation shall be effective immediately upon mailing by the City Clerk. j. Appeal of the City Clerk's revocation of an application of a Mobile Sales Unit License may be made by the licensee. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon receipt of such appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. B. Time of Operation of Mobile Sales Units. 1. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT at a time of day that is outside the scope of a valid, current Mobile Sales Unit License. 2. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT upon a date that is outside the scope of a valid, current Mobile Sales Unit License. C. Place of Operation of Mobile Sales Units. 1. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT or allow such operation or activity at a location that is outside the scope of a valid, current Mobile Sales Unit License. 2. It shall be unlawful for any person to park any vehicle or mode of conveyance utilized in the operation or activity of a MOBILE SALES UNIT in violation of any generally applicable provision of Meridian City Code or local, state, or federal law. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 11 of 36 3. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT or allow such operation or activity in any area of the City or in any manner prohibited by the Meridian Unified Development Code. 4. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT or allow such operation or activity in or on any City building, or City property other than a City Park, without the prior written or recorded consent of City Council. D. Manner of Operation of Mobile Sales Units. 1. It shall be unlawful for any person to operate, allow the operation of, or act as a MOBILE SALES UNIT if any required license, permit, and/or certification required for such operation or activity is expired or is not valid and current for any reason. 2. If the MOBILE SALES UNIT is or utilizes a motor vehicle or other mode of transportation, a valid and current Mobile Sales Unit License shall be exhibited in a conspicuous place on such vehicle or other mode of transportation at all times during such operation or activity. Otherwise, a valid and current Mobile Sales Unit License shall be kept on the licensee's and/or employee's person at all times during such operation or activity and shall be exhibited at any time upon request of any person. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT if a Mobile Sales Unit License is not exhibited as required by this section. 3. It shall be unlawful for any person to operate or act as a MOBILE SALES UNIT where such person is not specifically licensed under a valid, current Mobile Sales Unit License. 4. It shall be unlawful for any person operating or acting as a MOBILE SALES UNIT or allowing such operation or activity to sell, trade, give away; offer for sale, trade, or giveaway; display goods or services for the purpose of sale, trade, or giveaway, or deliver goods or services pursuant to such sale, trade, or giveaway goods or services that are outside the scope of a valid, current Mobile Sales Unit License. 5. It shall be unlawful for any person operating or acting as MOBILE SALES UNIT to operate a musical instrument or amplification device from such MOBILE SALES UNIT where such music or sound is audible beyond fifty feet (50') of the source of such music or sound. 6. It shall be unlawful for any person operating or acting as a MOBILE SALES UNIT to: a. Misrepresent his or her purpose or affiliation; b. Continue communications with a potential customer regarding a sale, trade, giveaway, or offer thereof after such customer has stated that he or she does.not wish to participate in such transaction or further communicate with such MOBILE SALES UNIT. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 12 of 36 c. Represent the issuance of any license under this Chapter as an endorsement or recommendation of such licensed activity. E. Penalty. A violation of any provision of this Chapter shall be a misdemeanor, punishable by such fine and or imprisonment as established by Idaho Code. In addition to such penalty, any person violating, allowing, or causing any provision of this Chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties. Each day upon which a violation of this chapter continues or occurs may be deemed a separate and distinct violation. F. Enforcement. Peace officers shall be empowered to enforce the provisions of this title. An officer may call upon the services of the planning, fire, parks or other appropriate city departments to assist in the enforcement of the provisions of this title or in an investigation of a suspected violation thereof. 3-4-3: TEMPORARY USES: A. License and/or permit requirements. It shall be unlawful for any person to establish, operate, allow the operation or establishment of, or act as any TENTORARY USE without each and all of the following licenses, permits, and/or certifications: 1. Any and all licenses, permits, and/or certifications required by local, state, or federal law. 2. Any and all licenses, permits, and/or certifications required by the Central District Health Department. 3. Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. 4. Any and all licenses, permits, inspections, and/or certifications required by Title 13 of the Meridian City Code and/or the policies of the Meridian Parks and Recreation Department. 5. A City of Meridian Citizen's Use Permit, where applicable. 6. A City of Meridian Temporary Use Permit, except that a City of Meridian Temporary Use Permit shall not be required for the following activities, provided that this exception shall not exempt such activities from any other requirements of law: FIRST AMENDMENT ACTIVITY on public or private property, any sale, trade, gift, offer, or display required by court order or by law; GARAGE SALES; or fireworks sales. a. Application for a City of Meridian Temporary Use Permit shall be made to the City Clerk, and shall include a completed application form provided by the City Clerk, which form shall include, but not be limited to: OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 13 of 36 • 0 (1) The name, address, and tax identification number of the applicant, and/or, if the applicant is a partnership, company, or corporation, the name, address, and corporate or tax identification number of such entity. Addresses required by this section shall include both local and corporate addresses, as well as both physical and mailing addresses. (2) The names and addresses of all employees and/or persons who will be establishing, operating, or acting as a TEMPORARY USE within the City under the Temporary Use Permit. Addresses required by this section shall include both local and corporate addresses, and both physical and mailing addresses. (3) A description of the use, including any goods and/or services to be sold, traded, given away, offered, displayed, and/or delivered, or any activities or events scheduled to occur, under the Temporary Use Permit. (4) A description of any structures that will be used in the course of activities, sales, trades, giveaways, offers, and/or displays under the Temporary Use Permit. (5) A description of any and all motor vehicles to be used by or in the course of the TEMPORARY USE, including license plate state and number, make, model, color, and other means of identification of such vehicle(s). (6) Site plan(s) and/or map(s), including, but not limited to, placement of structures, displays, goods, vendors, scheduled events, restrooms, first aid stations, drinking water sources, garbage receptacles, and/or TEMPORARY SIGNS. Where material changes are made to such site plan prior to or upon set-up of the event, an updated site plan shall be submitted to the City. The Planning Director or designee shall review and approve such site plan(s) and/or map(s) prior to issuance of the Temporary Use Permit. (7) A description of the dimensions, quantity, and locations of any and all TEMPORARY SIGNS that will be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to the TEMPORARY USE. (8) Permission of owners of property upon which such TEMPORARY SIGNS will be installed, erected, posted, or displayed (9) A description and/or schedule(s) of the hours, locations, and means at and by which activities, sales, trades, giveaways, offers, and/or displays will occur under the Temporary Use Permit. (10) Written permission of owners of all property or properties upon, through, or across which such TEMPORARY USE shall operate and/or occur. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 14 of 36 (11) A description of the plan for the management and/or control of persons and/or crowds at the site(s) of such TFwoRARY USE, including, but not limited to: the number and qualifications of any security personnel to be deployed; defensive and offensive equipment and/or techniques to be utilized by or available to such security personnel, including vehicles, weapons, and/or barriers; the method(s) by which persons or crowds will be moved, dispersed, and/or evacuated in the normal course of the TEMPORARY UsE and/or in case of emergency; and the method(s) by which information will be relayed to persons and crowds at the site(s) of such TEMPORARY UsE in case of emergency. (12) The plan for clean-up, tear -down, and/or removal of the Temporary Use and the site(s) upon which it occurs or is operated, including, but not limited to, the removal of any and all: structures, displays, restrooms, TEMPORARY SIGNS, garbage, litter, and hazardous materials. (13) An agent upon whom service of process may be made in the State of Idaho. (14) Application fee as set forth in fee schedule. The city council shall have the authority to waive in whole or in part the application fee when such a fee would present an unreasonable hardship. A request for a hardship waiver shall be made in writing, shall state the reasons for such request, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon receipt of such request, the City Clerk shall schedule a public hearing on the request at a City Council meeting within thirty (30) days. The City Council's decision on such request shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. b. Upon receipt of all application materials required by this section, the City Clerk or designee shall determine, and shall endorse upon the application findings and determinations regarding: (1) The validity and completeness of the information therein; (2) Whether the proposed TEMPORARY USE may be conducted in accordance with all applicable provisions of law, including, but not limited to, this chapter; and (3) Whether a violation of the Meridian Unified Development Code or of this chapter is occurring upon the property upon which such proposed TEMPORARY UsE will Occur. c. Upon issuance of the findings, the City Clerk or designee shall either issue a City of .Meridian Temporary Use Permit to the applicant or deny the application. Where an application for a City of Meridian Temporary Use Permit is denied, the City Clerk or designee shall notify the applicant of such denial in writing, which shall include notice of the right to appeal such decision as set forth in this section. Written notice OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 15 of 36 of the denial shall be sent via U.S. mail or personally delivered to the applicant at the address set forth on the application. d. The City Clerk shall deny an application for a Temporary Use Permit where: (1) The application is incomplete or required application materials or fees have not been submitted; (2) Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; (3) The proposed TEMPORARY USE will not be conducted in accordance with all applicable provisions of law, including, but not limited to, this chapter; or (4) A violation of the Meridian Unified Development Code or of this chapter is occurring upon the property upon which such proposed TEMPORARY USE is proposed to occur. e. The City Clerk or designee shall issue or deny Temporary Use Permit within fifteen (15) working days of receipt of a complete application for such license. f. Appeal of the City Clerk's issuance or denial of an application for a Temporary Use Permit may be made by any person. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon receipt of such appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. g. The City of Meridian Temporary Use Permit shall include, on its face: (1) The name(s) of the permitee and any employees and/or persons permitted to operate or carry on a TEMPORARY USE within the City under such permit; (2) The time(s), date(s), place(s), and manner at and by which the TEMPORARY USE is permitted to occur; (3) A description of the structure(s) that may be erected under such permit; (4) A description of the caretaker unit that may be utilized for the purposes of security and maintenance of the site, if any, (5) A description of the permitted dimensions, quantity, and locations of any and all TEMPORARY SIGNS that may be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to the permitted TEMPORARY USE; and OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 16 of 36 0 M (6) Any and all other conditions of operation that are necessary to protect the public health, safety, and welfare and mitigate effects on surrounding property, including, but not limited to, effects of traffic, parking, noise, vibration, odor, light, glare, distraction to motorists, and/or dust. h. In addition to any and all other applicable civil or criminal penalties, the City Clerk may revoke a City of Meridian Temporary Use Permit where: (1) Any term or condition of the permit is violated by the permitee or by any employee or person operating or acting under such permit. (2) In the course of operating a TEmpoRARY USE, the permitee or any employee or person operating or acting under such permit violates a provision of this Chapter or of any other local, state, or federal law. (3) It is found, after issuance of such permit, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application therefor. The City Clerk shall notify the permitee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the Temporary Use Permit application. Such revocation shall be effective immediately upon mailing by the City Clerk. i. Appeal of the City Clerk's revocation of an application of a Temporary Use Permit may be made by the permitee. Such appeal shall be made by City Council in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. Mail or in person. Upon receipt of such appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. B. Standards for All TEmpoFARY Uses. The following regulations on the time, place, and manner of TEmpoRARY UsEs shall apply generally to any and all TENeoRARY UsEs. 1. Failure to obtain Temporary Use Permit It shall be unlawful to operate or to allow or cause the operation or occurrence of a TEwoRARY UsE requiring a Temporary Use Permit without first obtaining a City of Meridian Temporary Use Permit. 2. Compliance with Temporary Use Permit. It shall be unlawful for any permitee or any employee or person acting under a Temporary Use Permit to violate or fail to comply with any term, condition, or standard set forth in such City of Meridian Temporary Use Permit. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 17 of 36 0 • 3. Time of use. It shall be unlawful to operate or to allow or cause the operation or occurrence of a TEMPORARY USE requiring a City of Meridian Temporary Use Permit at any time or upon any date other than that designated in a valid City of Meridian Temporary Use Permit. 4. Place of use. It shall be unlawful to operate or to allow or cause the operation or occurrence of a TEMPORARY UsE requiring a City of Meridian Temporary Use Permit at any place other than that designated in a valid City of Meridian Temporary Use Permit. 5. Manner of use. It shall be unlawful to operate or to allow or cause the operation or occurrence of a TEMPORARY USE requiring a City of Meridian Temporary Use Permit in any manner other than that designated in a valid City of Meridian Temporary Use Permit. 6. Surface. In operating or allowing the operation or occurrence of any TEMPORARY UsE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY USE, it shall be unlawful to operate or allow the operation of motorized vehicles upon any surface other than concrete, asphalt, grasscrete, pavers, bricks, and/or macadam. 7. Vision triangle. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY UsE to cause or allow structures, signs, merchandise, or any other material utilized in the operation or occurrence of such TEMPORARY UsE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY USE, to interfere with the clear vision triangle. 8. Right-of-way. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY UsE to operate or cause or allow the operation or occurrence of any TEMPORARY UsE within the public right of way, unless otherwise authorized by a validly issued City of Meridian Citizens Use Permit. 9. Required buffer landscape areas. Unless otherwise approved, it shall be unlawful for any person to operate or cause or allow the operation or occurrence of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY UsE, within required street buffer for arterial and collector roadways and/or land use buffer landscape areas. 10. Structures. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY UsE, to: a. Construct or cause the construction of any permanent structure. b. Place, construct, or cause or allow the placement or construction of any structure that would not otherwise be permitted by a generally applicable provision of law or city code. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 18 of 36 0 • c. Fail to remove a structure utilized in the operation of such TEMPORARY USE at the end of the time period allowed by a City of Meridian Temporary Use Permit or by other law. d. Place, construct, or cause or allow the placement of structures utilized in the operation or occurrence of any TEMPORARY USE within the required setback, required land use buffer, and/or the required street buffer for arterial and collector roadways. 11. Caretaker unit. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY UsE, to: a. Establish and/or utilize more than one caretaker unit. b. Establish and/or utilize a caretaker unit for purposes other than site security or maintenance. c. Fail to remove any caretaker unit at the end of the time period allowed by a City of Meridian Temporary Use Permit or by law. 12. Parking and access. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE to fail to provide adequate off street parking to serve such TEMPORARY USE. In the operation of any TEMPORARY UsE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY USE: a. The TEMPORARY USB shall not displace the required off street parking spaces or loading areas of the principal permitted uses on the site, except where street closure is approved pursuant to a validly -issued City of Meridian Citizen's Use Permit. b. The entrance and exit drives shall be designed to prevent traffic hazards and nuisances. c. All surfaces used for parking shall be constructed with concrete, asphalt, grasscrete, pavers, bricks, macadam, and/or or vegetative cover. Recycled asphalt may be used only where such material is approved for the site's principal permitted use by a certificate of zoning compliance validly issued by the City of Meridian. 13. Noise. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE to fail to shield compressors, fans, pumps, or other motorized equipment in a manner that minimizes noise levels to adjoining properties. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY UsE, to locate or operate a compressor, fan, pump, or other motorized equipment within one hundred feet (100') of a residential district. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 19 of 36 14. Site conditions. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE to operate or conduct such TEMPORARY USE in a manner that fails to provide for waste collection and disposal, including, but not limited to, debris, garbage, food or organic products, hazardous or toxic materials or byproducts, and signs. It shall be unlawful for any person operating or causing or allowing the operation of any TEMPORARY USE, whether or not a City of Meridian Temporary Use Permit is required for such TEMPORARY USE, to fail to remove waste from any TEMPORARY USE site. 15. Unobstructed sidewalk. Where a sidewalk or pedestrianway is obstructed in the course of the conduct of a TEMPORARY USE, a minimum width of four feet (4') of such sidewalk or pedestrianway shall remain unobstructed. Where the conduct of a TEMPORARY USE obstructs a sidewalk or pedestrianway, it shall be unlawful for any person operating or causing or allowing the operation of such TEMPORARY USE to fail to ensure that a minimum width of four feet (4') of such sidewalk or pedestrianway remains unobstructed. C. Standards for Specific TEMPORARY USES. In addition to the Standards for All TEMPORARY USES as set forth above, the following standards for time, place, and manner of operation or occurrence of specific TEMPORARY USES shall also apply. 1. Standards for SUBDIVISION MODEL HOMES. a. Where a structure is both a SUBDIVISION MODEL HOME and a SUBDMSION REAL ESTATE SALES OFFICE, such structure shall be subject to the standards for a SUBDIVISION MODEL HOME. b. A SUBDIVISION MODEL HOME shall be located at or upon a lot or lots within the subdivision containing the lots and/or dwellings of which such SUBDIVISION MODEL HOME serves as an exhibit or example. It shall be unlawful to operate or cause the operation of a SUBDIVISION MODEL HOME at or upon a lot or lots which is/are not within the subdivision containing the lots and/or dwellings of which such SUBDIVISION MODEL HOME serves as an exhibit or example. c. A SUBDIVISION MODEL HOME shall be located only within a structure that is suitable for sale and/or use as a residential dwelling unit. It shall be unlawful to operate or cause the operation of a SUBDIVISION MODEL HOME within a structure that is not suitable for sale and/or use as a residential dwelling unit. While such residential dwelling unit is temporarily used as the SUBDMSION MODEL HOME, such unit shall meet any and all applicable standards for commercial occupancy and shall obtain any and all permits required by Title 10 of this Code. It shall be unlawfal to operate or cause the operation of a SUBDIVISION MODEL HOME where such SUBDIVISION MODEL HoME does not meet all applicable standards for commercial occupancy or without any and all permits required by Title 10 of this Code. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 20 of 36 0 0 d. The principal use of the SUBDIVISION MODEL HOME shall be as an exhibit or example of lots and/or dwellings within the subdivision or planned unit development in which the SUBDIVISION MODEL HOME is located. It shall be unlawful for any person to use or allow the use of a SUBDIVISION MODEL HOME as a financial institution of any sort, including as an appraisal, loan, or closing office. e. A SUBDIVISION MODEL HOME may be operated only until there are no newly constructed lots or dwellings for sale or rent within the subdivision in which the SUBDIVISION MODEL HOME is located. It shall be unlawful to operate or cause the operation of a SUBDIVISION MODEL HOME where no lots or newly -constructed dwellings are for sale or rent within the subdivision in which the SUBDIVISION MODEL HOME is located. f. The following provisions shall apply to any and all TEMPORARY SIGNS related to a SUBDMSION MODEL HOME. (1) No more than one (1) TEMPORARY SIGN per one (1) SUBDMSION MODEL HOME shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to such SUBDIVISION MODEL HOME. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of more than one (1) TEMPORARY SIGN per one (1) SUBDIVISION MODEL HOME identifying, promoting, advertising, or directing patrons to such SUBDIVISION MODEL HOME. (2) The area of any TEMPORARY SIGN installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to a SUBDIVISION MODEL HOME shall not exceed sixteen (16) square feet. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of a TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a SUBDMSION MODEL HOME where the area of such TEMPORARY SIGN exceeds sixteen (16) square feet. (3) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a SUBDIVISION MODEL HOME upon any property other than that property upon which the SUBDIVISION MODEL HOME is located. (4) Any and all TEMPORARY SIGNS identifying, promoting, advertising, or directing patrons to a SUBDIVISION MODEL HOME shall be removed within twenty-four (24) hours of the conclusion of such TEMPORARY USE. 2. Standards for SUBDIVISION REAL ESTATE SALES OFFICES. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 21 of 36 n a. Where a structure is both a SUBDIVISION MODEL HOME and a SUBDIVISION REAL ESTATE SALES OFFICE, such structure shall be subject to the standards for a SUBDIVISION MODEL HOME. b. The operation of a SUBDIVISION REAL ESTATE SALES OFFICE without the following valid and current licenses, permits, and/or certifications shall be unlawful: (1) A City of Meridian Temporary Use Permit. (2) Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. c. A SUBDIVISION REAL ESTATE SALES OFFICE shall be located at or upon a lot or lots within the subdivision containing the lots and/or dwellings being sold from such SUBDIVISION REAL ESTATE SALES OFFICE. It shall be unlawful to operate or cause the operation of a SUBDIVISION REAL ESTATE SALES OFFICE at upon a lot or lots which is/are not within the subdivision containing the lots and/or dwellings being sold from such SUBDIVISION REAL ESTATE SALES OFFICE. d. The principal use of the SUBDIVISION REAL ESTATE SALES OFFICE shall be the sale of lots and/or dwellings within the subdivision or planned unit development in which the SUBDIVISION REAL ESTATE SALES OFFICE is located. It shall be unlawful for any person to use or allow the use of a SUBDIVISION REAL ESTATE SALES OFFICE as a financial institution of any sort, including as an appraisal, loan, or closing office. e. A SUBDIVISION REAL ESTATE SALES OFFICE may remain only until there are no newly constructed lots or dwellings for sale or rent within the subdivision in which the SUBDIVISION REAL ESTATE SALES OFFICE is located It shall be unlawful to operate or cause the operation of a SUBDIVISION REAL ESTATE SALES OFFICE where no lots or newly constructed dwellings are for sale or rent unless such SUBDIVISION REAL EsTATE SALES OFFICE is converted to a dwelling in accordance with all applicable provisions of law, including Title 10 of the Meridian City Code. £ A SUBDIVISION REAL ESTATE SALES OFFICE shall meet any and all applicable standards for commercial occupancy and shall obtain any and all permits required by Title 10 of this Code. It shall be unlawful to operate or cause the operation of a SUBDIVISION REAL ESTATE SALES OFFICE where such SUBDMSION REAL ESTATE SALES OFFICE does not meet all applicable standards for commercial occupancy or without any and all permits required by Title 10 of this Code. g. The following provisions shall apply to any and all TEMPORARY SIGNS related to a SUBDMSION REAL ESTATE SALES OFFICE. (1) No more than one (1) TEMPORARY SIGN per one (1) SUBDMSION REAL ESTATE SALES OFFICE shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to such SUBDIVISION OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 22 of 36 0 REAL ESTATE SALES OFFICE. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of more than one (1) TEMPORARY SIGN per one (1) SUBDMSION REAL ESTATE SALES OFFICE identifying, promoting, advertising, or directing patrons to such SUBDIVISION REAL ESTATE SALES OFFICE. (2) The area of any TEMPORARY SIGN installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to a SUBDIVISION REAL ESTATE SALES OFFICE shall not exceed sixteen (16) square feet. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of a TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a SUBDIVISION REAL ESTATE SALES OFFICE where the area of such TEMPORARY SIGN exceeds sixteen (16) square feet. (3) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a SUBDIVISION REAL ESTATE SALES OFFICE upon any property other than that property upon which the SUBDIVISION REAL ESTATE SALES OFFICE is located. (4) Any and all TEMPORARY SIGNS identifying, promoting, advertising, or directing patrons to a SUBDIVISION REAL ESTATE SALES OFFICE shall be removed within twenty-four (24) hours of the conclusion of such TEMPORARY USE. 3. Standards for PROMOTIONAL SALES UNITS. a. The operation of a PROMOTIONAL SALES UNIT without the following valid and current licenses, permits, and/or certifications shall be a violation of this Chapter: (1) A City of Meridian Temporary Use Permit. (2) A City of Meridian Citizen's Use Permit, where applicable. (3) Any and all applicable licenses, permits, and/or certifications from the Central District health Department. (4) Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. b. It shall be unlawful to operate or cause the operation of a PROMOTIONAL SALES UNIT in a residential district. c. Only a PROMOTIONAL SALES UNIT directly associated with the principally permitted use on the site on which it is located shall be allowed; for example, a sidewalk sale or tent sales associated with an existing retail establishment shall be allowed. It shall be OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 23 of 36 0 ! unlawful to operate a PROMOTIONAL SALES UNIT at any place or in any manner that is not directly associated with the principally permitted use on the site on which such PROMOTIONAL SALES UNIT is located. d. Sales by a PROMOTIONAL SALES UNIT shall be limited to a period of time not to exceed one hundred and sixty (160) days per calendar year. e. A PROMOTIONAL SALES UNIT and the property on or at which it is located shall comply with the standards for vehicular and pedestrian access as determined by the Ada County Highway District or other transportation authority. f. The following provisions shall apply to any and all TEMPORARY SIGNS related to a PROMOTIONAL SALES UNIT. (1) No more than two (2) TEMPORARY SIGNS per one (1) PROMOTIONAL SALES UNIT shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to such PROMOTIONAL SALES UNIT. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of more than two (2) TEMPORARY SIGNS per one (1) PROMOTIONAL SALES UNIT identifying, promoting, advertising, or directing patrons to such PROMOTIONAL SALES UNIT. (2) The area of any TEMPORARY SIGN installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to a PROMOTIONAL SALES UNIT shall not exceed thirty-two (32) square feet. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of a TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a PROMOTIONAL SALES UNIT where the area of such TEMPORARY SIGN exceeds thirty-two (32) square feet. (3) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a PROMOTIONAL SALES UNIT upon any property other than that property upon which the PROMOTIONAL SALES UNIT is located. (4) Any and all TEMPORARY SIGNS identifying, promoting, advertising, or directing patrons to a PROMOTIONAL SALES UNIT shall be removed within twenty-four (24) hours of the conclusion of such TEMPORARY USE. 4. Standards for TEMPORARY SALES UNITS. a. The operation of a TEMPORARY SALES UNIT shall be unlawful without the. following valid and current licenses, permits, and/or certifications: (1) A City of Meridian Temporary Use Permit. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 24 of 36 # 0 (2) A City of Meridian Citizen's Use Permit, where applicable. (3) Any and all applicable licenses, permits, and/or certifications from the Central District Health Department. (4) Any and all applicable licenses, permits, inspections, and/or certifications from the Idaho Tax Commission. (5) Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. (6) Written consent of the owner of the property on which the TEMPORARY SALES UNIT is to be located. b. It shall be unlawful to operate or cause the operation of a TEMPORARY SALES UNIT in a residential district. c. For TEMPORARY SALES UNITS that stay on the site for the full duration of the use, such uses shall be limited to a period of time not to exceed sixty (60) days, whether such days are consecutive or not, per property per calendar year. The location of a TEMPORARY SALES UNIT on a site for any portion of a day shall constitute one (1) day for purposes of this section. d. TEMPORARY SALES UNITS may utilize no more than one (1) structure. Such structure shall not exceed seven hundred (700) square feet. It shall be unlawful to utilize more than one (1) structure in the operation of a TEMPORARY SALES UNIT. It shall be unlawful for any structure utilized in the operation of a TEMPORARY SALES UNIT to be more than seven hundred (700) square feet. It shall be unlawful to utilize any structure in the operation of a TEMPORARY SALES UNIT without any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. e. A TEMPORARY SALES UNIT and the property on or at which it is located shall comply with the standards for vehicular and pedestrian access as determined by the Ada County Highway District or other transportation authority. f. The following provisions shall apply to any and all TEMPORARY SIGNS related to a TEMPORARY SALES UNIT. (1) No more than two (2) TEMPORARY SIGNS per one (1) TEMPORARY SALES UNIT shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to such TEMPORARY SALES UNIT. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of more than two (2) TEMPORARY SIGNS per one (1) TEMPORARY SALES UNIT identifying, promoting, advertising, or directing patrons to such TEMPORARY SALES UNIT. OUTDOOR SALES AND TEMPORARY USES ORDINANCE -- Page 25 of 36 (2) The area of any TEMPORARY SIGN installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to a TEMPORARY SALES UNrr shall not exceed sixteen (16) square feet. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of a TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a TEMPORARY SALES UNIT where the area of such TEMPORARY SIGN exceeds sixteen (16) square feet. (3) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a TEMPORARY SALES UNIT upon any property other than that property upon which the TEMPORARY SALES UNIT is located. (4) Any and all TEMPORARY SIGNS identifying, promoting, advertising, or directing patrons to a TEMPORARY SALES UNIT shall be removed within twenty-four (24) hours of the conclusion or close of such TEMPORARY USE. 5. Standards For SPECIAL EVENTS: a. It shall be unlawful for an ORGANIZER of a SPECIAL EVENT, or any person, to conduct, allow, organize, advertise, promote, or cause to be advertised or promoted a SPECIAL EvENT without the following: (1) A City of Meridian Temporary Use Permit. (2) A City of Meridian Citizen's Use Permit, where applicable. (3) Any and all applicable licenses, permits, inspections, and/or certifications from the Central District Health Department. (4) Any and all applicable licenses, permits, inspections, and/or certifications from the Idaho Tax Commission. (S) Any and all licenses, permits, inspections, and/or certifications required by Title 10 of the Meridian City Code. (6) Any and all licenses, permits, inspections, and/or certifications required by Title 13 of the Meridian City Code and/or the policies of the Meridian Parks and Recreation Department. (7) Written consent of the owner(s) of any and all property or properties on which the SPECIAL EVENT is to Occur. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 26 of 36 r 0 (8) Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant and/or any employees and/or agents thereof from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the SPECIAL. EVENT. Such insurance shall name the City as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without 30 days' advance written notice to the City. Such insurance shall afford minimum limits of $500,000.00 per person bodily injury, $500,000.00 per occurrence bodily injury, and $500,000.00 per occurrence property damage. b. No provision of this section shall preclude the application of any and all other licensing and/or other applicable provisions of local, state, or federal law to any SPECIAL EVENTS ORGANIZER, nor exempt any vendor or participant in a SPECIAL EVENT from compliance with any and all other licensing or other applicable provisions of local, state, or federal law, except that where a SPECIAL EVENT includes MOBILE SALES UNITS, such MOBILE SALES UNris shall be exempt from the requirement to obtain City of Meridian Mobile Sales Unit License, provided that this exemption shall apply only to such MOBILE SALES UNITS represented on the site plan(s) or map(s) submitted by the ORGANIZER in application for a validly issued City of Meridian Temporary Use Permit; and further provided that such exemption shall apply only for the time, at the place, and in the manner specified for such SPECIAL EVENT in a validly issued City of Meridian Temporary Use Permit. C. SPECIAL EVENTS shall be allowed for a period not to exceed fourteen (14) days within any ninety (90) day period. d. It shall be unlawful for any person to conduct, allow, or organize a SPECIAL EVENT in a residential district, except that: (1) Neighborhood events or block parties shall be permitted in residential districts without a Temporary Use Permit, although a City of Meridian Citizen's Use Permit may be required. (2) A SPECIAL EVENT involving a route, such as races, parades, or marches may be permitted in residential districts, so long as such SPECIAL EVENTS both start and end in nonresidential districts. (3) A SPECIAL EVENT may be conducted, allowed, or organized in a park located in a residential district, provided that this section shall not exempt any such SPECIAL EVENT from compliance with all other applicable provisions of this chapter. e. The following provisions shall apply to any and all TEMPORARY SIGNS related to a SPECIAL EVENT. (1) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of a TEMPORARY SIGN or OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 27 of 36 0 TEMPORARY SIGNS where the quantity or dimensions thereof exceed the limitations set forth in this section. No more than two hundred (200) TEMPORARY SIGNS with an area not to exceed six (6) square feet shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to a SPECIAL EvENr. No more than twelve (12) TEMPORARY SIGNS with an area not to exceed thirty-two (32) square feet shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to a SPECIAL EVENT. (2) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a SPECIAL EvENT upon any property without the permission of the owner of such property. (3) Any and all TEMPORARY SIGNS identifying, promoting, advertising, or directing patrons to a SPECIAL EVENT shall be removed within twenty-four (24) hours of the conclusion or close of such SPECIAL EVENT. 6. Standards for OUTDOOR MARKETS: a. It shall be unlawful for an ORGANIZER of an OUTDOOR MARKET, or any person, to conduct, allow, organize, advertise, promote, or cause to be advertised or promoted an OUTDOOR MARKET without the following valid and current licenses, permits, and/or certifications: (1) A City of Meridian Temporary Use Permit. (2) A City of Meridian Citizen's Use Permit, where applicable. (3) Any and all applicable licenses, permits, inspections, and/or certifications from the Central District Health Department. (4) Any and all applicable licenses, permits, inspections, and/or certifications from the Idaho Tax Commission. (5) Any and all licenses, permits, and/or certifications required by Title 10 of the Meridian City Code. (6) Any and all licenses, permits, inspections, and/or certifications required by Title 13 of the Meridian City Code and/or the policies of the Meridian Parks and Recreation Department. (7) Written consent of the owner of the property on which the OUTDOOR MARKET is to be located. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 28 of 36 0 • (8) Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant and/or any employees and/or agents thereof from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the OUTDOOR MARKET. Such insurance shall name the City as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without 30 days' advance written notice to the City. Such insurance shall afford minimum limits of $500,000.00 per person bodily injury, $500,000.00 per occurrence bodily injury, and $500,000.00 per occurrence property damage. b. It shall be unlawful for any person to conduct, allow, or organize an OUTDOOR MARKET in a residential district, except that an OUTDOOR MARKET may be conducted, allowed, or organized in a park located in a residential district, provided that this section shall not exempt any such OUTDOOR MARKET from compliance with all other applicable provisions of this chapter. c. OUTDOOR MARKETS may be allowed in any nonresidential district or park on one (1) day per week. It shall be unlawful for any person to conduct, allow, or organize an OUTDOOR MARKET on more than one (1) day per week. d. The following provisions shall apply to any and all TEMPORARY SIGNS related to an OUTDOOR MARKET. (1) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of a TEMPORARY SIGN or TEMPORARY SIGNS where the quantity or dimensions thereof exceed the limitations set forth in this section. No more than twenty (20) TEMPORARY SIGNS with an area not to exceed six (6) square feet shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing Patrons to an OUTDOOR MARKET. No more than four (4) TEMPORARY SIGNS with an area not to exceed thirty-two (32) square feet shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to an OUTDOOR MARKET. (2) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to an OUTDOOR MARKET upon any property without the permission of the owner of such property. (3) Any and all TEMPORARY SIGNS identifying, promoting, advertising, or directing patrons to an OUTDOOR MARKET shall be removed within twenty-four (24) hours of the close of such OUTDOOR MARKET. 7. Standards for GARAGE, YARD AND SIMILAR SALES. a. It shall be unlawful for any person to conduct a garage sale at any one (1) address: OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 29 of 36 (1) At which four (4) or more garage sales have been conducted by any person within the preceding three hundred sixty-five (365) days. (2) At which a garage sale has been conducted by any person within the previous thirty (30) days. (3) For longer than three (3) consecutive days. (4) Between the hours of 10:00 p.m. and 6:00 a.m. b. Persons conducting garage sales shall comply with all provisions of this chapter and any and all applicable provisions of law. c. All GARAGE SALES shall be directly associated with a residence on the site of such garage sale. It shall be unlawful for any person to hold a GARAGE SALE on or at any vacant or unoccupied property and/or building, except where facts exist to support the affirmative defense that such person: (1) Is the owner of record of such property and/or building; or (2) Prior to such GARAGE SALE, has obtained written permission of the owner of such property and/or building for the garage sale, which permission shall include the scope of such permission, including specific reference to the date(s), address, and location of the garage sale; and the owner's signature and date. Any person claiming exemption under subsections (a) or (b) of this section shall bear the burden of proving that such exception applies. d. GARAGE SALES held by or for the benefit of charitable or non-profit organizations shall not be exempt from the provisions of this chapter. e. It shall be unlawful for any person to conduct a garage sale in any manner which creates a hazard to public health or safety. g. The following provisions shall apply to any and all TEMPORARY SiGNs related to a GARAGE SALE. (1) No more than four (4) TEMPORARY SIGNS per one (1) GARAGE SALE shall be installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to such GARAGE SALE. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of more than four (4) TEMPORARY SIGNS per one (1) GARAGE SALE identifying, promoting, advertising, or directing patrons to such GARAGE SALE. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 30 of 36 • 0 (2) The area of any TEMPORARY SIGN installed, erected, posted, or displayed for the purpose of identifying, promoting, advertising, or directing patrons to a GARAGE SALE shall not exceed six (6) square feet. It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of a TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a GARAGE SALE where the area of such TEMPORARY SIGN exceeds six (6) square feet. (3) It shall be unlawful for any person to install, erect, post, or display or to allow or cause the installation, erection, posting, or display of any TEMPORARY SIGN identifying, promoting, advertising, or directing patrons to a GARAGE SALE upon any property without the permission of the owner of such property. (4) Any and all TEMPORARY SIGNS identifying, promoting, advertising, or directing patrons to a GARAGE SALE shall be removed within twenty-four (24) hours of the conclusion or close of such TEMPORARY USE. D. Penalty. A violation of this Chapter shall be an infraction punishable by a penalty of one hundred dollars ($100). In addition to such penalty, any person violating, allowing, or causing any provision of this Chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties. Each day upon which a violation of this chapter occurs and/or continues may be deemed a separate and distinct violation. E. Enforcement. Peace officers and/or code enforcement officers shall be empowered to enforce the provisions of this chapter. An officer may call upon the services of the planning, fire, parks and recreation or other appropriate city departments to assist in the enforcement of the provisions this chapter. An officer may investigate any use or activity which he or she reasonably believes violates the provisions of this chapter. If an officer reasonably believes that a provision of this chapter has been violated, the officer may issue a citation to the person responsible for the violation or upon the owner or lawful possessor of the real property at or upon which the violation occurred. Such citation shall be served in accordance with the provisions of the Idaho Infraction Rules, which are incorporated herein by this reference. 3-4.4: CITIZEN'S USE PERMIT A. In addition to other applicable provisions of this Title or of other laws, City of Meridian Citizen's Use Permit shall be required prior to the operation or execution of a planned or foreseeable commercial, recreational, or expressive activity, event, or gathering of persons which: 1. Changes, attempts to change, or has a tendency to change the normal now or regulation of pedestrian or vehicular traffic upon or in the streets, or sidewalks; or 2. Takes place, whether entirely or partially on a street or sidewalk located within the City and will likely result in some or total obstruction of such streets or sidewalks; or OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 31 of 36 0 3. Requires for its successful execution the provision and coordination of City services to a degree over and above that which the City normally provides. 4. A City of Meridian Citizen's Use Permit shall not be required for funeral processions. B. It shall be unlawful to operate or execute, or cause the operation or execution, of an activity, event, or gathering of persons requiring a City of Meridian Citizen's Use Permit: 1. Without a valid City of Meridian Citizen's Use Permit. 2. At any time or upon any date other than that designated in a valid City of Meridian Citizen's Use Permit. 3. At any place other than that designated in a valid City of Meridian Citizen's Use Permit. C. Application for a City of Meridian Citizen's Use Permit shall be made to the City Clerk, and shall include the following: 1. A completed application form provided by the City Clerk, which form shall include: a. The name, address, and telephone number of the applicant and/or the organization on whose behalf the applicant is applying. b. The date(s) and time(s) at which the activity or event will occur. c. The location(s) at which the activity or event will occur, and/or the route(s) that the activity or event will follow, including street names, numerical blocks, and a map thereof. d. The number of persons, vehicles, floats, animals, and/or other forms) of presentation, display, conveyance, and/or transport to be included in the activity or event. e. A description of security and safety plans and measures to be implemented at or in the course of such activity and/or event, including, security personnel, barricades, traffic and/or crowd control measures, cones, and/or directional signage. 2. License fee per fee schedule, which fee shall be summarily waived by City Council upon a showing by applicant that applicant is or represents: a. A non-profit organization exempt from federal income tax under 26 U.S.C. §§ 501(c)(3), 501(c)(6) or b. A governmental entity. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 32 of 36 Further, the city council may waive in whole or in part the license fee when such a fee would present an unreasonable hardship. A request for a hardship waiver shall be made in writing, shall be mailed to the City Clerk via U.S. Mail, and shall state the reasons for such request. Upon receipt of such request, the City Clerk shall schedule a public hearing on the request at a City Council meeting within thirty (30) days. The City Council's decision on such request shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. 3. Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant and/or any employees and/or agents thereof from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the permit. Such insurance shall name the City and the Ada County Highway District as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without 30 days' advance written notice to the City. Such insurance shall afford minimum limits of $500,000.00 per person bodily injury, $500,000.00 per occurrence bodily injury, and $100,000.00 per occurrence property damage. 4. Applicant's agreement to indemnify, save and hold harmless, and defend the City and the Ada County Highway District from the expenses of and against any and all suits, actions, claims, and/or losses of every kind, nature, and description, including costs, expenses, and attorney fees that may be incurred by reason of any act, omission, neglect, or misconduct of applicant or its participants in the use of the location(s) and/or route(s) at or upon which the activity or event will occur. 5. Applicant's certification that damage to the properties, locations, and/or routes at or upon which the activity or event will occur is not foreseeable, and that, if damaged, applicant shall incur the costs of restoring the original condition of such properties, locations, and/or routes. 6. Written approval of the Ada County Highway District of such activity or event. D. Upon receipt of all application materials required by this chapter, the City Clerk shall: 1. Refer such application to the Police Chief, the Fire Chief, and the Mayor for their review and recommendation regarding approval or denial of the application. The Police Chief, the Fire Chief, and the Mayor shall recommend approval of such application absent a finding that the proposed activity or event would be harmful to the public health, safety, or welfare. 2. Submit courtesy copies of the application to the Ada County Sheriffs Office and the Idaho Department of Transportation. E. Upon receipt of the recommendations of the Police Chief, the Fire Chief, and the Mayor, the City Clerk shall either issue a City of Meridian Citizen's Use Permit to the applicant or deny the application. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 33 of 36 F. Where the City Clerk denies an application for a City of Meridian Citizen's Use Permit, he shall notify the applicant of such denial in writing, which shall include notice of the right to appeal such decision as set forth in this chapter. Written notice of the denial shall be sent via U.S. mail to the applicant at the address set forth on the application. The City Clerk shall deny an application for a City of Meridian Citizen's Use Permit where: 1. The application is incomplete or required application materials or fees have not been submitted; 2. Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; 3. The Police Chief, Fire Chief, or Mayor recommends denial. G. All application materials for a City of Meridian Citizen's Use Permit must be received by the City Clerk at least twenty-one (2 1) calendar days prior to the proposed activity or event. The City Clerk shall issue or deny a City of Meridian Citizen's Use Permit within fourteen (14) days of receipt of a complete application for such license. H. Appeal of the City Clerk's issuance or denial of an application of a City of Meridian Citizen's Use Permit may be made by any person. Such appeal shall be made in writing, shall be mailed to the City Clerk via U.S. Mail, and shall state the reasons for such appeal. Upon receipt of such written appeal, the City Clerk shall schedule a public hearing on the appeal at the next regularly scheduled City Council meeting. Following a public hearing on the appeal, City Council shall either affirm or reverse the City Clerk's action and shall issue written findings supporting such decision. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. I. The City of Meridian Citizen's Use Permit shall include, on its face: 1. The name(s) of the permitee; 2. The date(s) and time(s) during which such permit is valid; 3. The location(s) and/or route(s) that the permitee shall be authorized to use under the permit; and 4. Any and all conditions to which the permitee and/or participants shall be required to adhere in the course of planning and/or executing such activity or event. J. The City Clerk may revoke a City of Meridian Citizen's Use Permit where: 1. A term or condition of the license is violated by the permittee or by any employee or person operating or acting under such permit. OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 34 of 36 • 2. In the course of the activity or event for which the permit was issued, the permitee or any employee or person operating or acting under such permit violates a provision of this chapter or of any other local, state, or federal law. 3. It is found, after issuance of such license, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application. The City Clerk shall notify the licensee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the application. Such revocation shall be effective immediately upon mailing by the City Clerk. K. Appeal of the City Clerk's revocation of an application of a City of Meridian Citizen's Use Permit may be made by the permitee. Such appeal shall be made in writing, shall be mailed to the City Clerk via U.S. Mail, and shall state the reasons for such appeal. Upon receipt of such appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within fourteen (14) days. The City Council's decision on such appeal shall be a final decision, and may be appealed to District Court according to the provisions of the Idaho Administrative Procedures Act. L. Penalty. A violation of this chapter shall be an infraction punishable by a penalty of one hundred dollars ($100). In addition to such penalty, any person violating, allowing, or causing any provision of this Chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties. Each day upon which a violation of this chapter continues or occurs may be deemed a separate and distinct violation. M. Enforcement. Peace officers and/or code enforcement officers shall be empowered to enforce the provisions of this chapter. An officer may call upon the services of the planning, fire, parks or other appropriate city departments to assist in the enforcement of the provisions this chapter. An officer may investigate any use or activity which he or she reasonably believes violates the provisions of this chapter. If an officer reasonably believes that a provision of this chapter has been violated, the officer may issue a citation to the person responsible for the violation or upon the owner or lawful possessor of the real property at or upon which the violation occurred. Such citation shall be served in accordance with the provisions of the Idaho Infraction Rules, which are incorporated herein by this reference. 3-4-5: SEVERABILITY: If any provision, clause, sentence, or paragraph of this title or the application thereof to any person or circumstance shall be held to be invalid by a court of competent jurisdiction, then such provision or section shall be considered separately and apart from the remaining provisions or section of this chapter, which shall remain in full force and effect, and to this end, the provisions of this title are hereby declared to be severable. SECTION 3. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. OUTDOOR SALES AND TEMPORARY USES ORDINANCE.— Page 35 of 36 • • PASSED by the City Council of the City of Meridian, Idaho, this day of .2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of , 2008. ATTEST: CITY CLERK APPROVED: MAYOR OUTDOOR SALES AND TEMPORARY USES ORDINANCE — Page 36 of 36