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HomeMy WebLinkAbout2008-04-29MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING /WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at Meridian Police Department, Public Meeting Room, 1401 East Watertower Street, Meridian, Idaho, on Tuesday, April 29th, 2008 at 5:30 p.m. The Meridian City Council will be discussing the following agenda items: Approve Beer and Liquor License Transfer of Owner from Dave Edmark to Rudy's Beverage Concession at 2310 Overland Road # 150 Approve Beer and Liquor License Renewal for Rudy's Beverage Concession at 2310 Overland Road # 150 Approve Beer and Liquor License Renewal for Corona Village at 21 East Fairview Avenue Approve Beer and Liquor License Renewal for Blue Ribbon Artisan at 1441 North Eagle Road Agreement for Joint Use of Heritage Middle School Softball Complex with Joint School District No. 2 and the City of Meridian Budget Amendment for Heritage Middle School Ball Field for $2,500.00: Precious Metals Dealers License Meridian Strategic Alignment Identify -Premier Place 2020 Financial Strategy Specific Actions Forward 1 -Defining the 2002 Vision 2 -Priorities 3 -Fiscal Strategy 4 -Department Strategies /Department Presentation Meridian City Council Special Meeting /Workshop -April 29, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodafion for disabilfies related to documents and / or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours priorto the public meeting. E IDIAN ---- l CITY COUNCIL SPECIAL MEETING /WORKSHOP AGENDA Meridian Police Department Public Meeting Room 1401 East Watertower Street, Meridian, Idaho Tuesday, April 29, 2008 at 5:30 p.m. David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy ~de Weerd Item _ _A9enda Item Presenter Action Needed Tim 1 ROLL CALL ATTENDANCE City Clerk - 2 ADOPTION OF AGENDA City Council Approve - ~~~~~ 3 CONSENT AGENDA City Council Approve (a) Approve Beer and Liquor License Transfer of Owner from Dave Edmark to Rudy's Beverage Concession at 2310 Overland Road # 150: ~i /~G I 1 (b) Approve Beer and Liquor License Renewal for Rudy's Beverage Concession at 2310 Overland Road # 150: (c) Approve Beer and Liquor License Renewal for Corona Village at 21 East Fairview Avenue: Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. n (d) Approve Beer and Liquor License Renewal for Blue Ribbon Artisan at 1441 N. Eagle Rd. 4 DISCUSSION ITEMS: (a) Agreement for Joint Use of ~ ®~~ Heritage Middle School Softball Complex with Joint School District No. 2 and the City of Meridian (b) Budget Amendment for Heritage ~~- Middle School Ball Fields for $2,500.00: ~ ~e ~~- ~~'~ 5 ORDINANCE /POLICY REVIEW: (a) Precious Metals Dealers License ~ ~ r ~ ~ LD ~ ~ U(l `~ 6 STRATEGIC PLANNING: (a) Meridian Strategic Alignment (b) Identity -Premier Place 2020 ~S~-S ~~~ (c) Financial Strategy ~~' F~~ (d) Specific Actions Forward 1 -Defining the 2020 Vision 2 -Priorities 3 -Fiscal Strategy 4 -Department Strategies / De artment Presentations ~1. ~A.trc ~e -~ C ~r~ns Cl L~ Temp. use ~errn ~ ~p~r~~ Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~I e ase P } -~ ~~I~1- c ~ ~ ~. c~ --~~ ~ L ~ ~ MayorTammy de Weerd City Council Members: E IDIAN--- Keith Bird /~ Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING /WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at Meridian Police Department, Public Meeting Room, 1401 East Watertower Street, Meridian, Idaho, on Tuesday, April 29th, 20U8 at 5:30 p.m. The Meridian City Council will be discussing the following agenda items: Approve Beer and Liquor License Transfer of Owner from Dave Edmark to Rudy's Beverage Concession at 2310 Overland Road # 150 Approve Beer and Liquor License Renewal for Rudy's Beverage Concession at 2310 Overland Road # 150 - Approve Beer and Liquor License Renewal for Corona Village at 21 East Fairview Avenue Approve Beer and Liquor License Renewal for Blue Ribbon Artisan at 1441 North Eagle Road Agreement for Joint Use of Heritage Middle School Softball Complex with Joint School District No. 2 and the City of Meridian Budget Amendment for Heritage Middle School Ball Field for $2,500.00: Precious Metals Dealers License Meridian Strategic Alignment Identity -Premier Place 2020 - Financial Strategy - Specific Actions Forward 1 -Defining the 2002 Vision 2 -Priorities 3 -Fiscal Strategy 4 -Department Strategies /Department Presentation Meridian City Council Special Meeting /Workshop -April 29, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. The public is welcome to attend. DATED his 25th day of April, 2008. JAYCEE`HOLMAN -CITY .~ ~~~ ~ y ~i' ~% o .. _ !1L = ~K ~ .~, i ~ ~. Meridian City Council Special Meeting /Workshop -April 29, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearing, please contact the City Clerk's Oflice at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Special Meeting April 29, 2008 The Meridian City Council special meeting was called to order at 5:35 P.M. on Tuesday, April 29, 2008 by President Charlie Rountree. Members Present: Mayor Tammy de Weerd, Keith Bird., David Zaremba, Charlie Rountree and Joe Borton. Staff Present: Robert Simison, Steve Siddoway, Stacy Kilchenmann, Tom Bany, Bill Nary, Phil Stiffler, Josh Grant, Mike Tanner, Ron Anderson, Tara Green. Item 1. Roll-call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Bird: Mr. President. Rountree: Mr. Bird.. Bird: I move we adopt the agenda as published. Zaremba: Second. Rountree: It has been moved and seconded to adop# the agenda as published. All those in favor say aye. Opposed? ALL AYES. MOTION CARRIED. • Item 3. Consent Agenda: A. Approve Beer and Liquor License Transfer of Owner from Dave Edmark to Rudy's Beverage Concession at 2310 Overland Road #150: B. Approve Beer and Liquor License Renewal for Rudy's Beverage Concession at 2310 Overland Road #150: .~ • • Meridian City Council Special workshop ' April 29, 2008 Page 2 of 51 C. Approve Beer and Liquor License Renewal for Corona Village at 21 East Fairview Avenue: D. Approve Beer and .Liquor License Renewal for Blue Ribbon Artisan at 1441 N. Eagle Road: Bird: Mr. President. Rountree: Mr. Bird. Bird: I take it, Madame Clerk that everything is signed and sealed on all of these licenses? Green: I believe a couple of them are waiting for State and County. B~ird~: But, we have taken care of all of ours? Green: Yeah. Bird: I would move that we approve the Consent Agenda as published, the Mayor to sign and the Clerk to attest. Zarermba: Second. Rountree: It has been moved and seconded to adopt the Consent Agenda. Roll Call Vote: Bird, aye; Zaremba, aye; Rountree, aye; Borton, aye. ALL AYES. MOTION CARR'I'ED. Item 4. Discussion Items: A. Agreement for Joint Use of Heritage Middle ' School Softball Complex with Joint School District No. 2 and the City of Meridian: Rountree: The first one is the Agreement for Joint Use of Heritage Middle . School. I think everyone has had a chance to review that. De Weerd: It is signed? Siddoway: It is signed by the City Clerk. ' Meridian City Council Special workshop April 29, 2008 Page 3 of 51 Bird: Mr. President for the 20 years? ' Siddoway: 20 years with a 10 year (inaudible). Rountree: I think those were the questions that came up that I saw. Bird.: I didn't know. I had not heard back on that. Rountree: Question? Any comments from you Steve? Siddoway: It does match what the Council had talked about. Bird: Mr. President I move we approve the Agreement with the Joint School District No.. 2 for the Heritage Middle School and the Mayor to sign and the Clerk to attest. Zaremba.: Second.. Rountree: It has been moved and seconded to approve the Agreement with the School District for the Heritage Middle School Softball Complex. Roll Call Vote: Bird., aye.; Rountree, aye; Zaremba, aye; Gorton, aye.. ALL AYES. MOTION CARRIED. B. Budget Amendment for Heritage Middle School Ball Fields for $2,500.00: Rountree: Steve do you want to present that? Siddoway: Sure. Mr. President and Members of the Council this is the amendment that would go along with the Agreement that you just approved-. The ~, amount that was discussed at the last Council meeting was $218,500. Dave Zaremba and I did meet and go over the available funds. We have the $200,000 from the ball field lights line item; we have the $7,000 for the emergency access road line item; we have $9,000 that we can pull for the bleachers and dug out benches leaving a balance of $2,500, which is the amount that this proposed amendment requests and I would stand for any question. Rountree: Any questions for Mr. Siddoway? Comments? Further discussion? Zaremba: Mr. President I move we accept the budget amendment for Heritage Middle School ball feld for $2,.500. • Meridian City Council Special 1Nockshop • April 29, 2008 Page 4 of 51 • Gorton: Second. Rountree: It has been moved and seconded for acceptance of the budget amendment for $2,500. Roll Call Vote: Zaremba., aye; Bird, nay; Gorton., aye; Rountree, nay; De Weerd: Mayor says aye. •' TWO AYES. TWO NAYS. TtE BREAKER, AYE. MOTION CARRIED. Item 5. Ordinance /Policy Review: • A. Precious Metals Dealers License: ~. Nary: Mr. President, Madame Mayor and Members of the Council we have had a discussion about this particular item previously and we currently have a city ordinance that requires a license for any person that sells second hand jewelry that is not a pawn. broker or any type of precious metals including silver and gold. What we found is #hat we had not consistently enforced this ordinance. •I did at your direction discuss that with the Police Department personnel and they also, • one didn't know we had such a license for some of them and also felt that it was duplicate of the pawn brokers license and that it seemed to really capture the same type of market. With the revision of the pawn broker license a year and one half ago, they felt it was unnecessary to have this license as well. With your permission I will bring back the repeal ordinance next week and repeal that •~ particular section of the licensing code. ;; Rountree: Any discussion or direction? Zaremba: Mr. President, I think that that is a good idea, but then in the pawn brokers code I would then add to the title that it is also a precious metals dealers license or - Nary: Councilman Zaremba in the definition of the types of wares that they sell, it includes the things that are in this ordinance. Rountree: Any other discussion or direction? Direction of Council is to move forward with this to repeal it and bring it back next week. De Weerd: Now, please note for the record that they are removing something. (Inaudible discussion) Meridian City Council Special workshop April 29, 2008 ~' Page 5 of 51 Item 6. Strategic Planning: A. Meridian Strategic Alignment: B. Identity -Premiere Place 2020: C. Financial Strategy: D. Specifc Actions Forward: ' ~ 1 - Def Wing the 2020 Vision 2 - Priorities 3 - Fiscal Strategy 4 - Department Strategies/Presentations Stlffler: Madame Mayor and Members of the Council I have been asked to help ~, facilitate part of this discussion tonight between the Council and the Leadership and I do want to make sure - do we have Anna on the phone? We were asked to call her. I guess since the phone was there. Green: We will call her. What button do 1 push for speaker? De Weerd: Why don't I call her and she can just call that number. ' (Anna Canning on speaker phone} De Weerd: Okay, we are ready for your presentation any time you are. Canning: Oh,. nobody told me about that part. De Weerd:: You were going to give us a financial overview. Stiffter: For the purpose of moving on, Anna this is Phil and I want to make sure we got you on the phone on time, but I would like to defer initially to the Mayor before we actually discuss the strategic alignment side. A handout has been handed out, which Anna could speak to too and you will notice the main four strategic focus areas that have been identifed for the city over the last few years with a little added clalifcation regarding the alignment. But, to set the stage for tonight's discussion, i guess what I was asked was to make sure that we do get Meridian City Council Special Workshop April 29, 2008 Page 6 of 51 engagement and discussion and I believe that all directors would like to make sure that all Councilmen have the opportunity to give their input and information in that kind of engagement and discussion on the various topics and some of the questions that have been asked. First we will defer to the Mayor to set the stage for that with regard to where we are at and where we are going and kind of the intent to have this kind of workshop engagement. De Weerd: Thank you Mr. President. We are herein front of you today kind of hoping to gamer good discussion to look at how we move forward and start Looking longer term at the direction and how we can start crafting our plans towards that 20 year out vision. So, we hope to use this strategic planning meeting to set that stage and to begin those plans. The vision articulated today will give the directors the ability to begin crafting their plans that will bring character, identity, uniqueness and other attributes or amenities that the city should provide and that is what we hope to identify today. First they will draft a plan and bring it back to you to make sure they have accurately captured your thoughts and to assure that we are aligned with the vision that we desire to move forward. Then the departments will bring forward a plan and funding strategy in how to meet the shared vision. The end product will be a long term vision that will guide our departments in planning and the annual budget. This plan will be important to help guide the decision making in the projects that come before Council during the annual budget process or as budget amendments are considered. Our departments will remain focused on achieving priorities that were laid out last year as we met together then we reaffrmed our mission, vision and values as well as our strategic areas. So we want to include in that the adequate public facilities ordinance, identify economic development districts and assuring a plan in is place for downtown, which some of the activities that we have done over this last year since we met in our strategic planning last year. That is really focusing on the long term. So today is that 30,000 foot level to begin focusing our planning for the long term future in the city. So with that I will just go ahead and tum it back over to Phil. Stiffler: Mr. President, Madame Mayor and Members of the Council I guess first I would like to is just for the purposes of assuring on our discussion the actual handout that was given to you on the strategic alignment and reinforcement on what the Mayor kind of set the stage. As I am sure you are aware of those four focus areas that are there, but I guess I would say that Anna is on the phone too and she was, the one kind of responsible of coming up with this. Anna I don't know where you got it; I don't know if there was proprietary rights (inaudible) with the wheel or the alignment of it, but I guess I would say that any clarification that any of the Councilmen may want to discuss that, but that was an overview the directors and leadership looked at to kind of propose the idea and having that Meridian City Council Special Workshop April 29, 2008 Page '7 of 51 kind of alignment in the area that the Mayor looked at in that 20 to 30,000 foot ,level and going forward.. De Weerd: So Anna you might walk us through your beautiful creation. Canning: Well one of the concepts from (inaudible) was the concept of the flywheel and the consistent pressure needed to move that and although these aren't flywheels necessarily, but it is the same kind of concepts and all I wanted ' to do was to take those strategic positions that the Council had developed a few years back and really bring it to the forefront of everyone's attention again because I think that it kind of took a second place to the mission, vision and values for years and the care until everybody was familiar with that. I thought they were really good initiatives and I wanted to make sure that I kept them in mind when we went through the strategic planning. As we started to think about the inter-relationship between those and that is where this diagram came in and that they are all really connecting and overlapping and fit together that is the community and the connections and the stewardship and really what kind of pushes that; what puts the energy into that cause moving is the strategic alignment and that really is the organizational at the staff level. So that is where my diagram came from and I just thought it was a nice way to visually represent those items that Council had come up with in previous years. De Weerd: Yeah, kind of the where we have been. Stiffler: I guess I would defer to any of the Council if there is any discussion that Council or the Mayor would like to have in regard to the - Rountree: {Inaudible=} and talked about the illustration and the physics there and it seems that the community drives the other two communities moving faster than the other two are moving so. Is that meant to be? Canning: Councilman Rountree is reading more into than I intended. (Inaudible discussion) De Weerd: Look at the graphics not the mechanics, okay? Stiffler: If there are no further comments I would like to move forward. I believe the handout that everyone has three pages and indication on that is identity and I believe everyone was handed that ahead of time, but to clarify this is part of that first step of engagement of getting input from Council, reference looking at what would the city look like 20 years from now. What is this identity? And actually the idea if you look at the basic preamble paragraph there it is kind of aligning tha# • Meridian City Council Special workshop April 29, 21)U8 Page 8 of 51 Cooking at getting insight on just a few of those questions, which means it may lead to other questions, lead to other engagements or discussions, but as part of the leadership they put together this group of questions to be a catalyst for that kind of discussion. So with that I guess I would take it down - I would say that to enter into the first one of what would the city look like in 20 years? What is this identity? It is a fairly broad area, a broad picture, but I believe that leadership would like to see how Council views that; how they see that in that light. So I would defer to any one of the Councilmen maybe first as a comment to that one and would start with David. Zaremba: This is very broad, but 20 years from now I would like to see Meridian as the central jewel in this Valley. I think we have the opportunity, not to dismiss Boise, but to move the center of attention closer to us to have a center of the Valley that attracts people to come and do business here, to attend cultural events here, to attend other activities here and to think of Meridian as a central ~, place they want to go to, just not a place that they drive through that is in their way. They need to see this as a destination for a whole lot of reasons and we need to be proud of it. That is not a lot of specifics is it? Stiffler: I would also interchange we ask the Council (inaudible) any of the leadership {inaudible--) is if you want to add some other questions to any of the ' Councilmen, please interject or if you want further clamcation, please do it now. Councilman Boston? Borton: One thing to add onto David's comments that I would like to see and hope to see completed in 20 years is the vision with some of the districting is to ' intend and create both the medical and Ten Mile, those two in particular. I would love to see both of those built out successful as the planning has intended them to be. Those are probably the top two. De Weerd: That is because you road with me and had to hear my speech. Stiffler: I think those are some excellent priorities. Gorton: Those are some unique opportunities the city has that are in front of it to create that other communities don't have and set it aside - De Weerd: Downtown. You said downtown at the health sites. ' Stiffler: At Ten Mile. ~~ Zaremba: It reminds me of the question that I have been wanting to ask. We have apparently two law schools that are talking about locating in Boise. Has Meridian City Council Special wortcshop April 29, 2008 Page 9 of 51 Meridian made any move to see if one of them might want to locate in Meridian instead? Bird: We don't want more lawyers. Rountree: That is a great question, but let me interject. Everybody tonight is wanting to get through this strategic planning and to me that question needs to be answered, but it is not a part of this process. I think David somebody is looking at that. . De Weerd: We are working with the business developers. Borton: ,lust one more thing. When we talk about its identity and wha# the city is I would add the one thing that I would like the city to not be a component of its identities is the traffic issues. In particular phase 1 and phase 2 and have that be completed with success. Cheny Lane, engineering being decided and completed with success. You talk about what the identity of a community is so it's not that particular problem. Stiffler: Councilman Bird? Bird: I hope we have a very viable mile square downtown that is very pedestrian friendly. I hope the people don't consider us a city. I hope they call us a community. And, you know looking back over the last 20 years, we had no idea what we would be getting into, you know? And we are so much better prepared now because of going through it; even though most of the time -with Charlie's first term and Ron and my first term, we just swam real hard just to keep our head above the water before we drowned. But I think we teamed a lot on it and I hope we use that knowledge as we go forward. I am like David I want to see this as the hub of the Valley and there isn't any reason why it can't be and get a downtown with the cultural things that will bring people down and I just envision downtown as being one large bike park. That is what I would like to see in 20 years and of course, we are going to have our residential stuff and I know we can't do it, but I would like to see us get to bigger lots again. Anderson: Can I ask a question? Joe you talked about us not being a product of the traffc problem, I guess -what do you guys see as things as city staff that we can do to I guess help us so that we are not jus# the end product of the traffic congestion. How can we assist the city, eliminating some of those traffic problems? That is one of the things that I felt when I was on the Council is that we don't necessarily control our traffic destination. ft is controlled by ITD and Ada County Highway District and it seems like everybody else but us and so are there some things that you guys are thinking of as far as helping with funding or • Meridian Ciiy Council Special workshop April 29, 2008 Page 10 of 51 things that we can do with planning and that kind of stuff to assist in not having us be the product of the traffc congestion and those kinds of issues? Borton: Mr. President that is a great question. It is a million dollar question. It is not a lot that we can do directly other than from a group perspective as being consistent in our message with ACRD or ITD and whether it is a phase 1 or • phase 2 downtown transportation solutions that we all tend to talk in the same . ~ script and I am not necessarily saying that we are not; it seems that there is with budgetary constraints any opportunity there to be to refocus their resources, other areas and not have them be directed towards a solution to Meridian. I think those entities welcome the opportunity. I am not so sure there is a budget • specific -- Stiffler: I think there may be other Councilmen with ideas. Mr. Zaremba? Zaremba: Just a comment and this applies to fire and police probably as well. As we try and move forward and continue to explain the need for the split corridor phase 1 and phase 2 and eventually the Linder overpass and all the things that is happening with Ten Mile and stuff we have the opportunity with the recent opening of Locust Grove to publicize what it has done for us in response times, the change of activity or if there has been change of activity in criminal behavior that we have been able to stop because the police could get there quicker or the fre and EMT has been able to get there quicker and any of those things that we could capitalize - we have known the difference of before it was open and, now that it is open and if some how we could extrapolate those into justifcation for why we need to continue to push for Linder overpass and some of the other improvements that need to be made to solve traffic problems because it is a safety issue as much as anything. That would help. Anderson: I guess I am thinking on a staff level, like when we see plans for subdivisions we try to push for the interconnectivity and private stub streets because we know that the land adjacent to it is going to develop at some point, but when those projects come before Council, a lot of times if that stub street happens to require that they build a bridge to get across the canal then they are always well we really don't want to do that and then they come to you guys and say can we not build that stub street? On some of the commercial projects, too., do we try to discourage it on some of the roadways where we are already maxed out? I mean those are some of the things that I am thinking that we as staff maybe ought to try and assist in the direction - Rountree: With respect to saying no because the roads are already at capacity, I am hoping we would address that with adequate public facilities ordinance or something like that. I think staff can always look for interconnectivity and that is • Meridian City Council Special workshop April 29, 2008 Page 11 of 51 something hopefully that we embrace and continue to look forward to and know it is something going on in larger communities across the nation. Continuity and consistency -for instance, Franklin Road. My trip down Franklin Road tonight was in speed limits from 50 miles an hour to 35 miles an hour - De Weerd: Well, we are working on it. Rountree: -and something in between and that is a problem for the traveling public. It is a problem for (inaudible) because we got to (inaudible) if they got to issue acitation -you know because if it changes every mile or half a mile. Some of those things create (inaudible). Get that stuff identified., get that to us and when we bring it up to ACRD and so come and support it with statistics and information that you have got. You have got a lot of good information now and let's see it. I think the PD does too, but we only see it maybe quarterly. But that kind of stuff is (inaudible) and when you have got information and facts you can't dispute it when you go to ACHD who controls our future and I am not going to let Tom speak on this particular issue because I know where he is going to go. The last comment I am going to make is staff and all of us need to start thinking about #ransportation system. It is just like our circulatory system in our body. We have got to start thinking about the system. It is not just cars and lanes. Somehow we have got to figure out as we grow these development areas, districts some cross connectivity with bus or pathways or whatever, something other than having to jump into your sedan and going two blocks and that is an interconnectivity piece where some places if you could get to you would., but you can't. You have to go back out onto an arterial and then come back around to get in it. I guess those are some of my thoughts. The bottom line is it is all going to be about money. But, as you guys see things that don't quite look right, let us know. If we are not smart enough to listen to you then le# us know. Stiffler: I guess I would defer to Tom. Did you want to have a comment at this time? De Weerd: No, we are at the vision point. You are the facilitator not the trouble maker. Stiffler: I understand - I believe what Mr. President has told me and that we are going to keep it a# the 20,000 plus level and would prefer to get down to specifcs, but I meant from the overview did you have a comment? Barry: I have several initial comments, but they may be better served speaking at a different level where I can get a better understanding of the regional issues that approaches from working with our Council and to get that understanding also from the Mayor as well. There is certainly a lot of opportunity centered around • Meridian City Council Special workshop April 29, 2008 Page 12 of 51 the transportation issues that we are working toward embracing and I just ask that staff be given some of that continuing to broach strategies that we could bring consideration in the future. De Weerd: And he is working with (inaudible) as well. • identifying as well as latitude with regard to to the Council for Stiffler: I would say one thing, Mr. President, one thing I have heard from all of the Council is they are saying open and requesting and asking staff to engage and bring any of those recommendations or issues that they think to your attention with regard to also providing data or any sort of initiative regarding transportation. Mr. President did you get a chance to answer any of the other - as far as that question one? Rountree: As far as question one goes, I will preface my comment on what the city looks. like in 20 years depends on what we do in the next five. If we don't get some of the things we need to do in the next five, it is going to look completely different than what -well, maybe it is going to look just like it does today. But, my vision 20 years from now is we have got a 98 percent new downtown that is a cultural living center, much like what we came up with on our initial downtown revitalization study and this is to just restate what everybody else has said, satellite activity business centers that reflect the business districts and those representatives. So whether it is a gym or a cultural center or whatever, but it is downtown and downtown is a place of gathering.. The city is a place of doing business in such a way that you can live, you can do your business and you can recreate -and chances are you can get it done on most extremes by riding a bicycle, but generally speaking you can do it (inaudible}. Stiffler: Any other comments, references because what I would like to do is - De Weerd: Well, can I tell you my visions or --? Stiffler: Yes.. De Weerd: Just because I am part of the team. I like your summary. You just summarized all of my talking points, but we are the number one health science service provider through our health, science and technology corridor in the state and the pacific northwest; that we offer high wage jobs close to where people live and a diversity of housing choices; that our public schools and institutions of hiring teaming are of the highest standards and challenge and engage our children, including professional development opportunities; that we are a safe place for our businesses and neighborhoods and have quality public and health - quality public and safety health services; that we have parks, natural areas and • Meridian City Council Special Workshop April 29, 2008 Page 1.3 of 51 open spaces with amenities for all ages; facilities that nourish their souls; a friendly small town feel. You know I think that is the unique thing that continues to be Meridian today and we would tike to maintain that that no matter how we grow, continue to have that small town feel; that we do not become a big town attitude; that we have a healthy, vibrant downtown that has visual and performing arts; community events and recreation programs and that we are known as a "to" destination, not a "through" destination in our downtown; a transportation system that serves the entire region that gets us where we need to go effectively and efficiently and that as a city, we are good stewards of not only our financial resources, but our environmental resources and that we protect the assets that we have today so that our kids can enjoy them as well Kilchenmann: Is that all? De Weerd: No. I have urban, experiences with the pedestrian friendly sidewalks {inaudible), a community center, but I am keeping it at the 30,000 foot level. I did need (inaudible). Stiffler: Thank you Madame Mayor. Zaremba: I.f we are ready to move on, just before we do - Stiffler: Go right ahead. Zaremba: You made a comment right before -you asked the directors if you knew how they could support the vision and the thoughts of the Council and that is very nice. It feels good to have support. I always like that, but I consider the expertise of our department heads - we have excellent department heads whose expertise it is in their fels where it isn't my expertise. I think I have some good expertise in a couple of limited fees, but certainly not all of what our excellent ' directors do. This is one Councilman, who would very much appreciate along with your support on my good ideas that you come to me and tell me when I have had a dumb idea or something is wrong with what I am thinking. I want to hear it, please. Canning: (Inaudible--}. Stiffler: I think that Mayor and Councilman Bird had something in line when you said you wanted to maintain being a community and you with the fine part of ' what (inaudible--). Anderson: I have just a clarifcation that I think I need. I am somewhat confused on what the direction - I heard Councilman Rountree talks about he envisions • Meridian City Council Special workshop April 29, 2008 Page 14 of 51 kind- of 98 percent new downtown area and residential living; but then also I heard the Mayor talk about preserving that small town feel and I guess there is always kind of a conflict in my mind between preserving that small town feel and some of that historical structures and the small kind of mom pop type of businesses and then also creating a new downtown with 98 percent business - Rountree: My intent on that comment is there is not much historic stuff downtown, but what is there can be renovated and worked into the concept that we come up with originally for downtown be done. But, most of the new stuff is also being done with that kind of feel in mind; at least I hope that is what MDC has done with their design. I am not talking about moving away from that design idea at all. But, most of the stuff that is being downtown might look old is going to be new. Even the old stuff is going to be new. Anderson: So when you say that the things that are worth preserving then would it be helpful to just kind of identify what those are so that we can work to preserve those if it is kind of the character of the north end of Main Street that we want to ,protect or what parts do you like that we should try acid protect and keep the same? De Weerd: Well, Mr. Facilitator, if we could keep it at the 1,000 foot level, but that is an excellent question and probably something that we have to have dialogue as we get to the different pieces that we want to fill in and give greater detail and that sort of thing and I think that we will be having that in particular for what we do on Main Street, Carlton and those kind of things that we will have to have a~ separate kind of discussion about. What does that mean? If this is the long term vision of Council, you know, in 20 years down the road that is where we would come back with more details and then have that dialogue more in- • depth. discussion. Rountree: (Inaudible--) reflections on the plans that are in place today. I believe that they are all still plans - Canning: Charlie, could you speak up just a bit? Rountree: I am having a tough time even talking. Sorry. Anna, my comment back to Ron is that any comment I might have is not a reflection of changing the plans that are in place now. Most of my comments are- based on what those plans said and that we implement them continually. He was questioning about my comment about 98 percent new downtown. They could have been 93 or 78; whatever remains downtown that is restorable and historic needs to be done. But even the old stuff that is restored is going to be mostly new. The community or the old town feel is still in place. Meridian City Council Special Workshop April 29, 2008 Page 15 of 51 • Nary: It seemed to me what I was understanding is the direction that what is preservable or restorable is the desire of what the Council would like to see. F What the specific buildings are. Whether that is the Heritage building or the ' Farmers and Merchants Bank building is probably not where we are at tonight, bu# that may be something that we are going to bring back in saying you know here is part of that vision, you know, where.the downtown should be, whether it is the north end of Main Street, Meridian Road or whatever. Is that correct? Rountree: Sure. Stiffler: Frank. Thomason: I think that Chief and Charlie are both correct. Meridian unlike Boise does not have a historic district or enough buildings adjacent or near enough to each other to constitute an historic district. So we will have a 94 percent or better new city, but that is even more incumbent upon Meridian, especially Council as the guiding agency to make sure that new development is consistent with and generally agreed upon historic designs. I understand that the old (inaudible) building, the fagade cannot be saved is the latest that I heard; across the street is the Hub. That is very exciting and used to be a parking hall and used to be dancing upstairs and from the comments being made tonight fit in with this general concept of open air boutiques and this is consistent with a pattern of approved projects that do form, if you will, a new historic district based upon designs and a vision that this Council and the department heads, I believe do share. I think they are compatible, move forward and you have already demonstrated great leadership in many areas. I think that Council and not just the Historic Preservation Commission, which is only an arm of the Council needs to be more proactive in thinking in terms of how can we make it consistent with our vision of a new historic district because we really have to be inventive in Meridian because many of the buildings are not salvageable and that is just the way it is. You can compensate to a great extent. The new City Hall is a wonderful opportunity and a literal catalyst for this concept and spread of east and across Main Street from the new project. So I expect that will happen under this Council and this Mayor with the direction that you are providing and I thank you for having this discussion. Stiffler: Thank you Frank. y Bird: Mr. President I would add to that that we have got a few historical houses ' downtown, but maybe we will be able to preserve those, but if we and MDC is moving this way, which when you were on there, Ron, you know that and we want to fiave even with the new building some kind of older look, different look Meridian City Council Special workshop April 29, 2008 Page 16 of 51 because there isn't much down there. f mean if you calla 1967 building that Farmers and Merchants is an old building, we are in trouble. But, we can, I think, by setting a standard and working on it and I know Anna has worked on it that we can make it look its own look that will look historic, we hope and I think that is - the houses that we can salvage,, I am all for that 100 percen#. I hope we can do it. Anderson: {Inaudible--). De Weerd: Well you know I guess it is that clarification too that sets the direction for us that if it is identifying those old homes or a street of homes or a block or whatever, it makes it even more important looking at our building codes to help us assist that renovation instead of the demolition of buildings where we can make them work with the owners to restore whether than demolish and those are the areas that we need to look at. Bird: You hit on the thing that I think was very important in Boise and I think they still do is their historical preservation group comes up with grants and stuff to help. 1 don't know how many windows that I didn't change out -the old wood windows that d.idn't fall apart, so we made aluminum or even had wood windows fabricated that looked like it and changed them ou# and we got these through the grants and I hope one of these days we have these types of grants that help people and I think that is a perfect idea that you just stated.. Stiffier: Unless there is other discussion I would like to move forward. I am going to skip to number three and pass over number two only because I believe what only the Council has voiced., I would say there has been already some discussion about looking what might be distinguishing, but there are other items and I am kind of combining one and three "a" there because I think that maybe you have already identified some of the things that distinguish. If there are other things that answer that question that you feel you haven't mentioned or if anybody in the Leadership team would like to ask a question to Council, I would leave that open. Bird: The only thing that I would add to that and I think that the city through our directors and through our elected officials are kind of taking the charge in traffic problems. I mean we belong to COMPASS and (inaudible) and I think we are the most area that is hit the hardest because we are the hub where everybody comes through us and I think we should be leaders and I think we have stepped forward on that, not that we can't probably step farther forward, but Ron you hit it on the head, we don't get to call all of the shots. Rountree: So I guess my comment on that in terms of distinguishing in the city, the other things that we have talked about are more quality or look. I.n my mind Meridian City Council Special workshop April 29, 2008 Page 17 of 51 what is going to make us or not is something to bring people here and that is easy to do business and having multiple choices and flexibility, rigidity is just going to move people out of here. So our plans have to be flexible and be fleet of foot to capture the right things at the right time. To me that is what is going to make a unity is to just hunker down and say it is going to be this. Stiffler: Go ahead., Steve. S:iddoway: I was just going to ask what is it about Meridian Parks and Recreation in thinking 20 years down the road that distinguishes our parks and recreation program from others. What would you like to see it be 20 years from now? Zaremba: I don't know whether this is competing with the Arts Commission, but I would like to see cultural programs as well as - I love what you are doing already ., and things are going on of course more of it is fine, but if we have a real cultural arts center at some point in combination with the Arts Commission I think Parks could run cultural programs and putting on plays and maybe not mimicking the . Shakespeare Festival, but different kinds of things that would be a community activity and draw people from other communities in as well. Rountree: Steve I don't know how you do this 20 years for recreation, especially when we have no idea what it is going to be, but at some point and time we are going to have #o get into the virtual business and however we get into the virtual business of be done in such a way to get kids active and get fhem off of their butts instead of two and three or fours hours using their thumbs. Look at what your boys would do if given the choice? My grandkids, if you give them- the ' choice, they will sit in front of the high tech electronic stuff and play games and they would probably go crazy. You could do everything virtually, but you need something, recreation component, a parks component that can get groups in the community engaged, whether it is gardening or - I don't know what it is going to be in 20 years. De Weerd: Well, I think the speaker that COMPASS had and said that that will be the greatest challenge in the next 10 to 20 years is pulling people out of their houses. So, your jobs become even more important in drawing people out and giving them activities. Siddoway: Being a community. Stiffler: There has been a lot of things written in that trend compared to recreation department programs have been more reactive to (inaudible). It will be reemphasized in that time period that the President is mentioning of having to be totally proactive to forward people out as it goes forward. ~ ~ Meridian City Council Special wodcshop • April 29, 2008 Page 1'8 of 51 '~ Rountree: And it may be that your direction is more encouraging and emphasizing in teaching social skills because if we do get more housebound, social skills are going to be (inaudible--) how the tone will be put in our electronic messaging. Which to date is not very good.. Nary: It seems like part of that vision for doing that is trying to find a way to make those recreational opportunities available and accessible. You know, I live a block from a neighborhood park so we use it often, but if you live five miles from a park and you have got to drive there, which we all recognize is the transportation issue, you don't .have another means to get there, generally, besides your car because there is no pathway to get there. That seems like the challenge to me for the Parks Department is if you want to provide a recreational ~, ~ opportunity whether it is classes, cultural or whatever you have got to have a place people can ge# to, kind of like Councilman Rountree said with the downtown, they don't have to drive their car just to go to the park, go to the class or just to go to something. So that accessibility may mean from a parks perspective they have got to look at how to put different size, different things within a reachable distance to people and I don't know what that is going to be in ' 20 years, but whatever that reachable distance is, you know we have a lot of neighborhood HOA parks and are they still going to be around in 10 to 15 years? „ Some of them don't like to keep that; some of them don't like to maintain them anymore. Is that an issue for the city or not? I don't know. ' Bird: I think you hit it and I think it is either the ci#y or Westem Ada or between the two of them. You are right, the regional park, we have got the nice regional park. We have got some large nice parks, but it is like Bill says if you have got a park within .your neighborhood., you will go out and use it a lot more than if you ' have to get into your car, load the kids in, particularly now that they have to have bumper seats or whatever you call them and takes fve minutes to get the kids, grandkids in the car. So, they are not going to use it as much if they walk across the block or a couple of blocks down. So I would think that - I wished I had the answer, but some of these HOA parks, if they offer them to us and they are large enough, we are going to have to take them. Either us or Westem Ada, one or the two and take it over. I think in the future they are going to be the deal. I think the regional parks - if you look at Boise, they have finro regional parks, Julia . Davis and Ann Morrison for years and they get used. I tell you what they have got the willow lane and {inaudible) alliance parks and some of these are used a lot more because they are closer. Gorton: Mr. President, Stacy and I would' like to see a shark tank, please. She wanted a shark tank. Let me tell you one thing that would be neat to see in 20 years and that is an "AA" ball field and hotel complex for the City of Meiridian. I • • ' Meridian Cite Council Special workshop April 29, 2008 Page 19 of 51 know it is a big project, big idea; but to kind of rain on the parade a little bit when I look at what the city provides in 20 years at its ultimate course, it is running water, flushing toilets, police and fire and open space and true essential city • services and it is tempting to think big and broad and let's have 25 brand new different types of amenities and programs and departments and we can do anything in the world, but just because you can doesn't mean you should. It is the role of the city, I think might be more limited -this is what I mean about raining on the parade -more limited than we talk about or what we want to provide. For me, the most important parts of the city are those true essential services and have the absolute best police, fire, water, wastewater, open space opportunities, accounting departments, fnance, IT. Stiffler: Mr. President I would like to bring only one other comment that I think is Steve's question and then after Councilman Gorton's comments. I think that opportunities by the basis of what the Council has already established in relatianships with the School District and with other entities that we see happening. I think sometimes with the essential services it is the opportunity for partnering. A lot of the things that I am talking at the 20,000 foot level, the partnering with the School District and recreation programs and with ISU and the well science programs and the things that we are already doing do encourage proactively to get what President Rountree indicated of how do we get the kids out there. There is a lot of opportunity to partner with a lot of those other entities who we already have excellent relationships and a proactive side that can help in that. Moving on. Is there any other comments that anyone would like to add to the question 3a reference? I think there has been a lot of issues and elements • that have been brought up and are distinguishing things and a commitment there. Is there any other comments, Madame Mayor or -? De Weerd: I guess I would just give kudos to our staff today. I think our staff has . been the leaders for some time in innovation and meeting service demands with the resources that we have and continue to blaze trails for others that desire to follow because they see the success of these programs and certainly I believe that it is allowed because they do have the trust and confidence of Council and they are given the latitude to think outside the traditional norm that find ourselves in. So I guess when you ask what will distinguish the City of Meridian from other cities, it is just more of what we are doing in setting and raising the bar and reaching to higher standards. Nary: One thing I was going to say and maybe so Phil feels like he came here for a reason is the 3a which may be a segment to question 2 is I think for the city from the IT perspective is that connectivity liked we have talked about and some of that is technology to get interaction, whether it is a better websi#e, but more interactive opportunity through the website. You know we won an award last ' Meridian City Council Special Workshop April 29, 2008 Page 20 of 51 year at AIC for having the wireless downtown because no other city in the state ~~ promoted doing that. I think we will fnd in fve years tots of cities doing that. That is not very unique anymore. So, where are we, like the Mayor just said, in trying to be the leaders in these areas how do we draw more people in? We know everyone uses the intemet way more than they read the paper, go to the library or watch television anymore. So we know people want that in some fashion and I think maybe that that is part of what we can bring as departments to you as well as the direction from the Council of where would you like to see it go? I think the possibilities are large for us to be able to get more people engaged to our city through the electronic forum more than you may get than to get them to come into City Hall. I can't envision in 20 years as many people walking in to pay their water bill as there might be today. But, there probably will be some, but we have progressed technology wise in the last eve years and I would just think that we would continue to do that, you know. The only difl•iculty ' that we had in this discussion with the IT folks is that most of the things that will exist in 20 years, some third grader hasn't invented it yet. Because it just doesn't even exist. The first time I got a cell phone I couldn't imagine having a blackberry 10 years ago, now I can't imagine working without it, but 10 years from now I probably won't need it. So that seems to me from our end, the IT side an area to continue to progress, to try to keep the city heading that direction to connect our citizens to us whether accessing the intemet at a Council meeting, whether it is before or after the meeting, during the meeting, whether it is to be able to get online to sign up for city programs, city shelters. I mean we already pay the water bill, but can we do most of city services on the intemet? Not yet, but we would like to get there.' De Weerd: Anna are you in a pool? Canning: No. Nary: I heard you say double down. Does that make sense though? Rountree: My comment on technology and I think you are right Bill that we need to maintain our efforts to maintain and keep up with technology, but I am not supportive (inaudible). Let's let somebody develop it and if it looks like a good idea, like a wif range within the city or whatever it might be then yeah let's do it once it becomes a (inaudible) and we can take it off of the shelf and put it into place. Maybe doing it before somebody else does, but that is not starting it. Stiffler: I would say from Bill's kind of preamble related to question 2 I guess I would say still keeping it at the bigger picture level rather than specifics. I think that President Rountree (inaudible) the leading edge let's look at the utilization of that that's already there. Are there other comments from the Councilmen on the Meridian City Council Special workshop April 29, 2t}013 Page 21 of 51 bigger picture of technology as it relates to you viewing going forward that you feel is important to share? Rountree: I'll say this. Let's not lose pace with that demographic that is not technologically oriented.. Some days I feel that I do that. De Weerd: I know I do by the hour. Zarernba: I would only comment on the philosophical .thing and maybe it's because I'm slow to incorporate technology as I get older. I'm not sure that we need to be in on what's called the bleeding edge of the newest technology every time. Where was I at -the fre meeting where you were describing something we were the first people in the world to buy and now we're two generations behind or something like that? I do like the idea of incorporating new technology but we probably need to be the 10~' people to buy it instead of the first people to buy it so that some of the bugs have been worked out of it. I don't want to be the last one toy buy it either but just not be on what's called the bleeding edge necessarily of the latest and greatest. De Weerd: 1 agree to a certain extent but where it makes sense it makes competitive sense you look at downtowns across the country right now and the type of population that live in downtowns we do have to be aware of what kind of city infrastructure is needed be it fiber or even fiber to our business parks to make sure as technology improves that we have the infrastructure in place. I guess there's a line drawn. Do we have to have the {inaudible) probably not but do we have to have the infrastructure that others can utilize or as private industry can provide it that we have the dialogue and the foresight to coordinate so that those things are incorporated into long term plans. I think that's some of it. Stiffler. Any other comment from any of the other leadership in regards to where they feel technology may be impacted in the same from public safety side anything else to share in the bigger picture? Anyone from Public Works? Barry: I don't have a comment regarding the technology I guess other than just to say do we want technology driving what we do or. does what we do drive our needs for technology is kind of the question. Rountree: Technology is good to drive our business (inaudible) not the other way around. Barry: I d°id have a different comment actually related to sort of the .bigger picture. We talk about Question 3A what will distinguish the City of Meridian from other cities in the Treasure Valley. Councilman Gorton you had said that you see • Meridian City Council Special Workshop Apri129, 2008 Page 22 of 51 essential city services in 20 years as being critically .important in your vision. You ' .said water, wastewater, fire, police and other sorts of essential city services - I guess the question I would have for the Council is how do we see. the service delivery in each of those areas. Do we see the service delivery at the local level? . Do we see the service delivery at a different level say the regional level transportation or fire or wastewater or water? Just from an infrastructure standpoint what - we want to keep things at the local level with regards to service delivery or regionalize our services to a regional level. That goes a long way in driving identity and character and also at the fiscal planning and positioning as it relates to overall city services in the next couple of decades. Gorton: Mr. President. Where I was coming from was not regional. It wasn't necessarily a regional approach there are components to that that we don't control. (Inaudible) Iasked- a former director this question is for your department you can ask (inaudible) within this state what would make Meridian's Fire Department be the absolute best number one department. If there's a way to rank what would make Meridian number one? If they're not one now how do you get there? Kilchenmann: A ladder truck. Anderson: -I've got them trained.. They're answering forme. Gorton: You know kind of start there and the metrics might change it might become an insurmountable obstacle to get you there but I don't know the answers to those questions. In the simplest form to have the absolute best in every sense Police Department, Fire Department, Public Works Department, Parks, Accounting - Canning: Planning. Gorton: I didn't hear that part you're breaking up.. In the top 20 Planning. Find out wha# the needs are. That's one of the questions that I would want to know that says you know put our money where our mouth is and be the absolute -you can have the best Fire Department. I'm not saying we're not it's going to require new stations who knows. There might be some hurdles that we can't get to but why not ask those questions so when someone is asking me what's in Meridian why is Meridian so cool? What's the greatest place you say let's talk about Police and Fire these essential city services that we provide. Why are they the greatest? Rountree: I don't disagree with that but I would say that it appears that the regulatory environment may drive us #o regional approaches sooner as opposed Meridian City Council Special Workshop Apri129, 2Q08 Page 23 of~51 to later. I think everybody needs to keep that on their plate. I don't know if we can plan for that in 20 years (inaudible) there might not be such a thing making everybody start to come together and (inaudible) fire protection county wide or emergency services EMS or whatever. I don't think it's out of the question. I think we need to be open and flexible to it but I don't know that we necessarily chart a path based on the acceptance of that philosophy of our neighbors because I don't see them talking about us. . Stiffler: I guess I would interject. !hear -- from hearing from Councilman Gorton what President Rountree said is that the reality is that you're still saying that it's a requirement it's essential to plan a position and make sure the city takes care of those essential infrastructure services and still rely on being open to other options that could be beneficial in that position or standpoint because there is no control over what may happen and I know you're familiar with Washington State I think Ron is you're seeing some regionalized fire stuff starting there in certain areas. Yes, each one of those cities that I know of where I worked with on the planning, they took care of their services. They thought that was their essential standpoint that they needed to do and when those options came up then they needed to be considered and evaluated on that basis. Councilman Zaremba. Zaremba: I was just going to comment. We actually already have examples of where fire and police and the Planning Department in particular have taken the lead on setting the- benchmark for what either others want to copy or what can become a regional system. 'I hadn't thought about regional public works services but again, I certainly would be open to it Pike President Rountree. There may even be some efficiency that means that we ought to take the lead in becoming that regional facility. I would like to see that explored. The first point is we have to provide for our own basis. I.f there's away that we can do that and take the lead on helping everybody in the valley meet their requirements so much the better. We have already become known as the leaders on some things and that's another area that hadn't occurred to me. De Weerd:: And maybe that's something that we can bring back is looking at where those opportunities or regulatory type of actions might present itself to have that anticipatory thinking but i just had a discussion with another water provider and they were talking about conservation and education programs and doesn't i# make better sense that instead of each of us doing our own that you all collectively get together and do that as a whole. Those are our opportunities and those are the things I think that we need to work to identify and bring back for further discussion for Council and have more detail. Anderson: This I want to share with you. A good example is this new EMS system that Councilman Bird and I have been working on for about the last year i • Meridian City Council Special workshop April 29, 2008 Page 24 of 51 and a half and we're going to back up to the point where we change state statutes and we will require regional participation in this EMS system but yet it will still allow you to keep your own local identity and your own local control and it will give you more voice but it will make consistency occur in the training and the level of care and protocols and all of those things. I think you can actually do both things on some occasions. This EMS thing when we finally get it adopted and worked out we're hoping to go to the legislature next year and get the state law changed.. I think it is a great example of the work you guys are talking about here. De Weerd: Looking at uniformity but not losing your identity. Anderson: Yes. You're part of the system and a voice in the system but it improves the level of service across the board. . Bird:: Well I think we have -that's why we have the POST and stuff like that with our police officers. They all get basic training throughout the region but each department has their own training too. You have your own identity but you still can intermingle with regional other law enforcement officers and still have the same laws and do the same procedures am I right Jeff. Lavey: Well to a degree.. We still operate in our own identities and our own separate policies. We don't have shared policies or procedures or anything else so we still operate separately. You can look at some areas that might improve efficiency but you need to make sure that you don't lose who you are and some of those things that are important to the - that I heard some of the Mayor and Council say as far as who we are, what we represent and how we are to our community. You lose some of tha# if you go and regionalize and so that's just ., one thing I caution for too. There's also a uniqueness as far as some of the labor laws and everything else that are the difference between the police agencies that you don't often see in the fire services so it's a little harder for us to join forces. It's challenging more challenging. Stiffler: i would like to move forward with -actually let's forward to question 3A as you will note the next question that the leadership group put together had to do with almost degning potentially distinguishment having. to do wi#h what might ' be considered as unique services or types of services for those related questions. I think we have already heard some input with regard to the Council's view with regard. to the core surfaces and the requirements that you look at. I guess I would ask related to if there's any identity to what you consider to be unique services looking out that you feel are important to bring up or in the area of more types of services to help define where you think that may be going. Not so much just in the distinguishment but the identity of the services such that Meridian City Council Special workshop April 29, 2008 Page 25 of 51 maybe have not been discussed or brought up. I guess I would -that could also be - if there are some ideas from the leadership group when that was identified if there's something you wanted to question or ask about. Did Anna say something? De Weerd~: No she's just moving. Canning: Sony my phone is running out I have to plug it in so I had to move my chair. Rountree: I thought you were rolling dice or shoving food in your mouth.. Remind me never to call in. Stiffler: So I guess -make sure my clarification or question I'm kind of skipping. I'm leaving 3D out I'm just saying to make sure if there's anything in that bigger picture that you perceive related to unique or additional services that in this planning going forward that we think we need to be thinking about or looking at for leadership responding to you to meet those potential needs. Rountree: Phil, my comment in that area is -and I'll be working with Tom as we work through his reorganization structure but there's some specifics that I'm going to want them to explore that I think would certainly be unique particularly in the building services area as it relates to our command control mentality on permitting inspection versus acceptance of professional engineering and ~' professional architecture and that sort of thing. We will be working at a very low ' level and I'm not going to (inaudible) but just the idea of being open to those kinds of discussions then the investigation of has it worked some place else and if it has been tried and hasn't worked I want to know that. If it hasn't been tried I'll want to know also that (inaudible) jump out into the bleeding edge again but I hope that the liaisons with various departments have those kinds of ideas and the department heads are open to at least being cordial with the dialogues and then tell us we're crazy but that's okay too. Stiffler: I would say President Rountree I kind of view that also as kind of (inaudible) ask the Councilman too as a matter of looking at that liaison or the discussions and looking at any opportunities of what we might call continuous process improvement an ability that's an ongoing fiscal responsibility kind of ties into the focus areas to look at where those opportunities may be for that ongoing continuous process improvement and what's going on. Zaremba: It's maybe a different way of saying the same thing bu# the way I describe that is as we grow, or any organization but this city in particular as we grow we step a little higher on the ladder which means we can see a little farther • • Meridian City Council Special Workshop April 29, 2008 Page 28 of 51 over the horizon and we get a little bigger and we take another step up the (adder not only are we maybe not able to identity today something that we'll see very clearly 10 years from now that we should be doing the continuous improvement is something that will keep identifying those (inaudible) but we also need to each department in their own areas. As we get bigger and bigger we cross thresholds that require federal requirements and other local practices maybe a better way of doing business for 100,000 people than you would have done it for 10,000 people. Just asking the directors to keep watching for those things that need to change as we evolve and that's exactly what you said continuous process improvement. My point was you see new horizons you step higher. Stiffler: Any other discussion or comments referencing particularly 3B and 3C? The last question there is it that we will have a different approach to providing these services? I guess that question begs itself as a different approach. I think we've talked a little bit about the approach right now just in what Councilman Zaremba said. I said does anybody have any other comment regarding that? t think it's intended to be an approach that you think gets the best end result and is ongoing as the level goes up to try to say how do we continue to maintain. Are there any other comments? Before we skip past identity we would like to take a quick break. De Weerd: Why did we skip question 2? Sfiffler: We did it. De Weerd: Kind of. I don't know I guess I really want to see how we could start using technology to keep even the elected that are informed like an information dashboard or something that can keep (inaudible} upon crime statistics for fire calls or flows. I guess as you look at how you can use technology to keep your elected officials informed so that as a citizen might direct a question their way they have an ability to have more instant information instead of calling someone. They have to gather the data just even building permits. Okay well what is the building permit count and how is that related to the year before? Rountree: My comment to #hat is to me that's all stuff that could be part of the webpage as public information. Why should it •be just for us to analyze. I don't want to analyze if for somebody who asked the question I want to say it's all public document it's on the webpage take a look at it for yourself. De Weerd: Yes but there is a way to present it to you guys versus having it out there on the web. There's going to be different needs for that. I guess just looking at information accelerated (inaudible) that can give us the tools as -and certainly we need to bring those things to you when we make decisions but you • Meridian City Council Special Workshop April 29, 2008 Page 27 of 51 have those at your fingertips as well and always looking at the efficiencies too. It's kind of like the meter reading. Now that you can radio read them that you don't have to have extra personnel to go out there where can we fnd those efficiencies and that is a technology accelerator that we need to be considering as well. I don't know if they're necessarily new technology but it's bringing ideas to the discussion that make sense- to a vision of I guess more accessibility or ' connectiveness to our citizens. They don't necessarily have to come to city hall to get the information it is available online and vice versa to our different workers that are out in the field. That technology is there with them so they reduce the number of trips they have to come back to the ofFce or what have you. I'm sorry I kind of missed the (inaudible). Nary: I was going to say Mayor, maybe to follow up on my earlier comment of what you just said. I agree with the Council. We are the govemment we are rarely going to be the frst people to do anything. That's just the nature of the beast sometimes in govemment. We may be the first governmental entity'to do something. Someone else will amend it, we edit it we try to make it flow the citizens' needs and make use of it that way but Iwould - I think from the IT perspective that's what we would continue to try to do. To follow up with your comment Mayor I think part of it is really educating the public and educating the elected officials. So many times we talk to the public about something that they don't understand and they are very frustrated about whether it's traffic where the school is located or whether it's why that pathway is here or that park is there or ' whatever. We have lots and lots of information and sometimes we don't share it enough with the elected officials so They can tell that story to their constituence we don't always know the means to share it to the .public to educate them that the decisions for these weren't made in a vacuum we didn't try to do this to upset their lives. we did it because it made logical sense from the cities business perspective but we didn't always have the opportuni#y to share it or we didn't know how to share it better. Maybe that's one of the things with IT that we could help provide all of you with better information in some fashion. I don't know what that is today but some way because many times you folks get bombarded with things from constituents or other agencies that we just haven'# given you the information. You can go back and get it from us but we need to fnd a better way to get that into your hands sooner the same thing with the public. Many times when you do educate people about it I mean other than the people that live right next to it and don't like it, it doesn't matter what you tell them, when you educate people about it and they understand all of the thought process that went into it ~~ they don't get quite as upset anymore. They kind of get it. They understand. They might not like the outcome but they understand that their concerns weren't thrown away or ignored but really did go into the big picture and you still try to make a decision. Meridian City Council Special workshop April 29, 2QQ8 Page 28 of 51 De Weerd: Well we just need a user friendly website. We need - Nary: More information and better access to it. Stiffler: I guess something to summarize. 1 think that just to quickly kind of move on as I see that as far as looking at technology from an information base looking to leadership to come back with any recommendations that may be there to enhance that as Bill outlined. I also think the two connect also as I heard from Council that they were saying also the same as process improvement if you can bring technology, we're not looking at developing technology but we working technology enhance the productivity of what we do opportunities within the operations of services that enhance that. Bird: Mr. President. Rountree: Mr. Bird. Bird.: Can I follow up on something that Bill said. Bill I want to tell you 1 think right now that we are getting the most (inaudible} facts and figures from all of the departments that we have ever gotten. I'm very appreciative of it. Your office certainly keeps us informed on anything that's confidential. We usually get that out in one day. Ron and Stacy and the Billing Department and all of that we get monthly reports on that. I think the Chief is quarterly on the police. I feel that I'm probably the best informed elected official in the valley because of it. We'll go back to Charlie. We have a nice website and if we get it out on that - if we can't explain it to them all we have to tell them is go to it because we want people to use that website. As somebody earlier said, I'!I guarantee by 2015 very few checks will. be going over a counter at city hall. They will be being paid through the intemet. I think all departments have been very open which I highly appreciate and I truthfully believe we're the best informed elected officials and haw we handle it that's our problem. I think we get to the website as Charlie said - we get a nice website and its all public record. I have nothing but compliments on the way the information gets to me from every department. Tanner: Actually if I could add one other thing. One of the big things we're looking at is adding an enterprise level software system and with doing that one of the big problems we have right now is in the public departments being able to communicate together quick enough or {inaudible) communication at all. We're hoping with that to be able to get the departments to talk to one another better and the same thing we'll get that same information back to the public like doing things like permitting and that kind of stuff (inaudible) do them online and. have them come into the system. Then all of the different departments in the city can actually see those permits and work on them and work them all the way through • Meridian City Council Special Workshop April 29, 2008 Page 29 of 51 where right now it kind of goes to one department and no one else can see what's going on. We're hoping that it will really improve things. De Weerd: Well and it's more efficient. There's less duplicafiion that you're not all inputting or having to touch it that many times as well. Same with HR and accounting and payroll so it is fnding efficiencies through not single user programs but that you have multi-user ones. Rountree: Back here at 7:15. Canning: Do you want me to just call again at 7:15? De Weerd: Yes Break Rountree: We're ready to move onto economic strategy. Nary: This is all Stacy has been waiting for. 5tiffler: Again this was intended to be at the bigger level of looking at the overall strategy it's not intended to get down to the Witty gritty. That's for future reference and again as I just reiterated that we go through this step and like to get the discussion going back and forth of any comments or any questions of leadership. Then the last item next steps is not what we're going through tonight that's more of the next steps fo.r leadership to come back and respond to this taken from your input. I would have to say in the second paragraph there under economic strategy there were several financial strategies that leadership brought forward and just for discussion points having to do with fees support the full impacted growth, existing rate payer support growth, manage growth concurrent with the available capacity and partnerships to fund smaller identified projects. Those were just more in the broader picture. I think Tom and Anna - I don't know if Anna is still on the phone or not - Nary: She is supposed to call back. I'm just sending her an email saying we're back on so she should call in a second. Stiffler: 13ut when those were identified I think those were just meant to be more of -because Tom you were part of that we were looking at options to kind of - to engage some discussion about what Council may view about some of those things. Those questions all do kind of beg and some of those strategies they beg to also looking down through 4A, 4B, 4C and 4D. I guess the first question and maybe that -considering how this city should financially accommodate fu#ure • Meridian City Council Special Workshop April 29, 200$ Page 30 of 51 growth. I would ask that -ask for any comment as it related to kind of the bigger picture strategies that could be impacting tha#. De Weerd: Anna? Canning: Yes. De Weerd: Hi. Canning: Hi. Rountree: We're going over economic strategies Anna. Canning: Pardon. Rountree: We're going over economic strategies and Phil has just asked us if there are any comments on the approach to fnancial strategies to accommodate growth. Canning: Okay. Bird: I'm sure you've got an answer to that. Rountree: We just started so if anybody - I guess I'll give you my thoughts. You have given us the basic four strategies in your little white paper here. It seems to me that all of those are essentially strategies and you've said what I'm going to say you have to {inaudible) strategies depending on the situation and the department you are with. It's how innovative you can get with those strategies. I don't see the city getting in a business where we're going to have a proft unless some of the services that we have we want to sell for awhile and / or do we have some infrastructure that we want to sell and put the money in the bank or those kinds of things but short of the normal taxing fees impact fees hopefully at some point in time the local option, revenues, bonding if need be, LlD's, CfD's if we have the possibility of CID's. How do you bury a multitude of those to do whatever it is we want to do? Kilchenmann: I see bonding as being major and LID's like you said. Rountree: Yes I think they are in my opinion implying impact fees if you will. De Weerd: I think one of the things that wilt be helpful when we bring a detailed plan back is to detail the tools that we do have and what they can be used for. I think we have to have a better grasp of the type of funding tools we do have as Meridian City Council Special workshop April 29, 2008 Page 31 of 51 we explore some of this. I do know there were some specific questions on this and Council you have four different considerations there. To us some of it depends on what .the issue is we're looking at funding for as you have characterized. Is there anything you wouldn't ever want us to consider or do you have strong feelings in any particular direction? 1 guess that's what we need to - we need to know what your side boards are. Rountree: i guess my side boards and this is probably foreseen (inaudible) is in terms of strategic planning I don't know that we necessarily ought to be relying on increase in property tax. Now we can rely on increasing property values and the tax generated there but not significantly altering the property tax. De Weerd: And that's exactly what we're looking for. Bird: Mr. President. I agree wholeheartedly. I think to go back unless there's our economic strategy is one of our big zoning points is our taxes. When businesses come in we not only have a good climate here but we have the lowest taxes. I'm like what Charlie brought up on fees, we're not to make a profit but we've got to cover the cost. So many times in the past our fees have not covered even the cost and you're entitled to cover your cost. Your cost also includes maintenance, inflation and some reserve that you can also put in. Our biggest downfall has been that we as elected officials, and I'm talking about seven of us in the room here that have sat on the Council at one time in the Mayor's place, we haven't checked them enough. We need to review these every year. De Weerd: And we are. Bird: We are now Tammy but we're still - we can still catch up. That's the problem you get 10 years behind and you just can't go out and catch up in one year because they would .kill us. I think Charlie said last time we brought those fees forward one of the statements that were made was yes we need this but we don't dare put it in right now. I think the main thing is we make sure we get our costs and sure we don'# need to have a 25 or 30 percent profit but we need to make sure we get our costs. Everything that we just discussed is costs. Rountree: I think the other strategy from my point of view o.n fine actions is we all need to keep our eyes and ears open on what's happening in the nation at the local level. If there is a modification to an existing statute in the state or any statue in the state with a new mechanism we all need to be ambassadors thro-ugh AIC to get at least a hearing at the legislature because I think the message we have given them over the past few years is in order to have sustainability you need tools and in order to move away from the cry about Meridian City Council Special Workshop April 29, 2008 Page 32 of 51 increases in property taxes you need tools. We all have to do our due diligence there.. The directors and everyone else because quite frankly the directors are the ones that are going to hear about the innovative solutions out there and your networking first. By all means don't hesitate bringing it forward for a discussion. ff they catch fire I know I'll support it with A~IC and get on committees to move things forward and I suspect the rest of us would as well. De Weerd.: I think it's too., if you seek new regulatory changes that are going to have real negative cost impacts we need to immediately be recognizing that and be talking to our congressman to our state offcials as well and communicating that these unfunded band aids what kind of financial impact it really has. I know everyone is struggling with that but it's more again going back #o that anticipatory thinking and how we can be better advocates for our community for the fiscal impacts that will be coming down. I imagine most of those Tom, are going to be more in your rental but we need to know those as you do. Kilchenmann: Mr. Rountree I just wanted to remind everybody that on the intemet we do have our revenue manual that describes all the sources of revenue that we have now and we'll just be releasing the '09 one next week so that one will be online. Rountree: That's on our webpage? Kilchenmann: Yes. Rountree: David. Zaremba: I was just going to comment its good that we have a lot of different sources too, of revenue and any tax or fee that you look at, if you look at only that tax or only that fee it has good effects and bad effects and it will help some people or hurt some people. The issue to me is to use all of the tools a little bit so that we don't load all of the city costs into property tax or all of it into a fee. We need to get a little bit from each one of those because they hit the users and the citizens differently and we try not to load all of the pain into one of them. I am in favor of using as many of the tools that we can specifically on the impact fees just a reminder that generally I think by state law those have to be tied to a capital improvements plan and my point there is to the directors and to ourselves, make sure that your capital improvements plan aren't short selling us. Being sure that you're thinking of things that we need and may need out in the future that we don't need today but if we're ever going to attach an impact fee to them they have to be in the capital improvements plan and just make That connection. One is a ques#ion. I probably should know this answer but when we all move into • • Meridian City Council Special Workshop April 29, 2008 Page 33 of 51 city hall are we going to have some gain or savings from not leasing a lot of places? Kilchenmann: No. Zaremba: No? Kilchenmann: The additional costs to the city hall will offset the leasing. Anderson: (Inaudible) utilities and that or do they increase enough that it would make up the lease? Kilchenmann: Yes by the time the utilities and the janitorial and the maintenance person and all the other costs. Actually you'll see that because we're going to account for it different we're going to put it -instead of splitting it up into the all of the departments we're going to put it in another government fund that will just be spli# equally in the funds to be able to look at one department and you will see those base costs. You know grounds keeping and so forth so when you look at the '09 budget you will see aII of those costs together. Gorton: Mr. President. One comment on the other side of the impact fee ~~ discussion is to be sensitive to the impact of the impact fee for example on economic development and to make sure while we want to capture our costs we still ~ focus on our own intemal efficiencies. It's easy to be inefficient which creates cost (inaudible) and just throw it on the applicator or developer or what not in fact we might be able to -- and we need to make sure we have the . discipline to be focused to improve our own intemal efficiencies because we can load up a capital improvement plan with so many gidgets, gadgets and projects that we actually stifle growth and actually prevent funding the capital improvements we intended to create. There's a balance there. Rountree: I appreciate that. That's a legitimate point in the process that we make is are we discouraging people because of our fees. We might have the lowest taxes but by the time we pencil it all out it costs more to come to Meridian. Bird: Mr. President I don't disagree. I agree wholeheartedly with that but I also think that we need to make sure that we are very efficient within our departments anal we also need to make sure we cut a lot of red tape. Red tape will run developers away faster than fees. Stiffler: I would like to interchange just a little bit. What Councilman Bird said is I think and I know Anna is on the other side of the phone. I'm looking at Tom here and I would say this is one of the biggest compliments related to the economic • Meridian City Council Special Workshop April 29, 2008 Page 34 of 51 development side and looking and talking with .people is the appreciative nature kind of which Joe was saying tha# balance but they appreciate nature that wha# the staf# has actually been doing. Because we all know that developers time is money and that time is money and I would say Anna is on the other side of the phone but I would say right now we have a very solid reputation as a community for trying to eliminate that red tape and giving people the answers to what they need to get done in a very timely fashion professionally. I would also say with what Joe has said, recent experiences pointed out to ~us that difference when somebody is evaluating our community, it isn't just that one item it's that multiple of items and we need to be able to be competitive in that nature to sustain where we really want to be. !think right now, we need to maintain what we're doing and that still means continuing to be as efficient as we possibly can in what we do because that's the responsibility that allows us to be competitive in that nature. Bird.:. Mr. President. Phil, I think one thing that also drives the deal. We have to be efficient because right now Meridian is becoming the second Boise in land price. We got building in the 90's because our land prices were cheap and Boise's was high. Now Nampa and Caldwell is getting a lot of looks because of simple land prices. If you can go buy a lot over there for $30,000 and you have 70 or $80,000 if makes a difference so that's why we have to be efficient and do our job righ#. We certainly can't compete on the land prices anymore. De Weerd: And we can't Keith but one of the things that we found when this most recent large inquirer that we had hoped would come to the Treasure Valley as we work with Ada County and I'm sorry I'm standing behind you but I needed a wall, as we work with Ada County versus Canyon County we found that to look at that small business employer growth incentive that the state has that our tax base versus Canyon County - in Canyon County they recoup their 15 million dollars in three years of property taxes. It took fve years in Ada County to recoup that so that's the vast difference. You may pay less in property but over time you are actually going to pay a lot more so that's our story to tell and we certainly have to make sure that it's told appropriately. Those are the things that we do point out and that you can tout because that is a long term business expense and that definitely impacts those larger businesses. Bird: And I'll be the first #o tell you that I know Nampa is very, very embarrassed with their growth I mean very embarrassed and rightfully so. Stiffler: They definitely were when we actually did the variety of the two cast flow protections because I did the ones for - that I provided to Ada County and I did those and present value and then they did theirs and 1 can tell you our response was very positive in comparison and they didn't - it was a little bit embarrassing as Keith would say because it was a significant difference. • Meridian City Council Special Workshop April 29, 2008 Page 35 of 51 Bird:: They will be the f rst to tell you. De Weerd.: No they won't be the first to tell you they won't be able to figure it out. Bird: They were very embarrassed over it. Stiffler: To move forward I guess a little bit past I think we covered potentially some of the strategies and some of the commentaries I think as it relates to a bigger picture vision that Council is giving to staff. I guess is there any question from leadership that would help to clarify anything within 4A right now that you feel you would -Ron? Anderson: I just wanted to - I think I hear what they're saying but again I think it's kind of a deal where Keith and Charlie all mentioned that it is really balancing and for me because Police and Fire obviously are the two biggest strains on the city's budget. We don't bring in much income but we're two of the essential services that the city provides and we understand that. We've done certain things within the Fire Department like our partnership with the Rural District that considerably helps out the city financially. My question I guess for you guys is we have the ability through state law to collect fees for our services and so how aggressive do you want us to get with that is my question? Because we can charge people for every time we do auto extrication. We can charge people who do not live in our district. We can have a fee every time they have a car wreck all those kinds of things and we can charge people when they have multiple fire alarms. My question is and it's kind of like Joe was talking about is we need to balance that. If you want me to collect every fee that I can collect out there I -mean I might be able to generate another $100,000 but is it worth all of the people that you -make mad and all of the businesses you drive off because you're nickel and diming them to death. t guess the philosophy is what I would like to hear from you guys do you want us to go after every fee that we can or would you like us to maintain that balance so that they can (inaudible) talk about that makes Phis community people still want to come to. Bird:: Mr. President. Rountree: Mr. Bird. B'ird.: I think Charlie said it Ron that we're not out to make a big profit. You know you say we could. pick up $100,000 I hate to guess -she would have to hire a full time person and collectors and everything else. I think we -- and I think taxpayers know that-fire and police that's what our taxes pay for. You guys have got your impacts for capital improvements and you know and thank goodness in Meridian City Council Special workshop April 29, 2008 Page 36 of 51 the Fire Department we do have the rural and it's been a very very good partnership with us. As we get bigger they are going to get smaller. I think there are some fees you want to leave alone. They're like grants some grants cost you more than yo.u get. Lavey: Mr. President. Just to add onto what Ron said is that the Police Department does charge for false alarms when you exceed a certain amount and that was mainly for annoyance taken away from critical services when they're needed elsewhere. We didn't start doing it until it became so burdensome that 90 percent of the false alarms were even higher or 90 percent were false. That's . the only service that we charge for other than paper copies and that sort of thing. One of the things you need to look at is your ability to collect even if you do charge, and how much of that time does it take to actually charge for those services. That's the same argument that we've done here recently is change some of the way we do things because the staff time was so great that we were actually spending more in staff time than the actual savings that we were doing. That's one thing that we need to look at too. With Ron and i we've had that discussion as far as we are public servants and we are supposed to serve the public but at what cost does that come. It comes in your property taxes and all of the other taxes that you pay and yes there's that discussion that well is it fair if someone out of the city becomes a victim or needs our services while in our city. I guess that whoever's in our city at that time they are ours to take care of. It • doesn't matter if they live here or not that's the type of community that we want to be. I just think it's kind of silly to start doing that. ~ Bird: Well it's the same token that if I'm in Boise and have a heart attack I sure hope the Boise Fire comes to save me instead of sending me to Meridian. I • agree. Nary: I guess I would say from our end because we're in the general fund as well. What my expectation always is is that the elected officials •of the city want me as a department director to be looking out for the cities best interest and where fees are appropriate if we believe there is a fee that is appropriate like for ' example the development agreement fee that is part of the planning fees that we just passed. We eat up a lot of our time on that we probably make up for some on the fee and probably lose a little on some of the other peoples of the fee but we overall are trying to recapture some of that cost so my expectation or understanding from the elected officials is what you want from us is that input and that expertise and that recommendation and yet this is one we should be charging for or no this is really what we believe is a city service that really isn't tax payer sort of a general service that they would expect not to have to pay a fee for. My experience has been sometimes if we try to capture too many of them it just makes it uncomfortable for everybody. It makes it uncomfortable for • Meridian City Council Special Workshop April 29, 2008 Page 37 of 51 us to collect it it makes it difficult for us to collect it it makes it uncomfortable for you in the Mayor's offce to enforce that, explain it and educate people and public safety arena. I wrote an ordinance '10 years ago for the City of Boise to charge ~' people when they rescue them on the river because they're too stupid to know ' not to go on the river and I wrote it twice, they passed it both times and then they repealed it both items. It's very diffcult for them to want to charge people for certain types of emergency services and I understand that. I think that's -- I guess my expectation on our strategy list is your desire is we'll be open to it if we ~, think there is a necessity or an appropriateness to it we bring that to you, bring a ~ recommendation and bring that fee back. Is that fair? Does that make sense? Rountree: That was going to be my comment to Ron you know the Fire ~ De.partment always implies to me that you are there for a public service to put out fres. Most of your mission anymore is medical services. If you look at part of those medical services through Ada County, they charge you to transport you. They want to make a monopoly out of it as best they could. If for instance, you're on a wreck and you have to use your extractors etc. is that a billable charge that you bill to the insurance company? Just like the guard rail that gets taken out or the sign that gets taken out or whatever if they have liability or collision whatever in damages to insure those I can tell you right now that the county and the state '. ~ go after it -after that cost to fx whatever structure was damaged. Again t just throw it out to you. If in fac# it pencils out the cost of collecting is not so horrendous that they actually make enough money to buy that ladder truck I don't know or buy updated extracting equipment or better training or whatever with hybrid vehicle and all kinds of stuff you run into now you know potentially killing your folks or (inaudible) I don't know. I would be open to it if you brought it forward. There again I agree with what Stacy said we don't want to create an accounting nightmare. ' Anderson:. (Inaudible) answer your question yes we could bill for some of those fees but if you look at like Ada County EMS for example they are running on the people that they bill or they're running on 45 percent (inaudible----___~______). De Weerd: I guess what it comes down to is if we want to continue to have that ' small town feel those are areas unless you see some cost benefit to even justify ! it. Rountree: ~ And you do hear from people that come from larger areas when they're (inaudible). Anderson: That's why we've been selective and you look at the rural city partnership that brought in some substantial money. The impact fees that brings in substantial money but we're not coming to you with all of those. If we had the Meridian City Council Special Workshop Aprif 29, 2008 Page 38 of 51 opportunity to pick up a good grant that doesn't have a lot of strings attached and bring that to you too. De Weerd: You do good Ron. Stiffler: David you had a comment? Zaremba: It's been said.. Stiffler: It's been said.. Okay. I think that when Ron brought that up as an example covers a couple of questions (inaudible} to what other strategies or what other things could be done or maybe the emphasis or what not to consider. I think there's been a general discussion about keeping that community feel but still be open to bring something to your attention if they think it will still ft within those guidelines and be appropriate for consideration by Council.. I would - 1 guess question 4D 1 think that Charlie - or excuse me President Rountree made a comment on the integrated stra#egies by department or fund kind of integrated in each area that there is a question there that I think leadership put down does your preference vary by department or by fund? I guess that question still is out there for any clarification. Go ahead Stacy. Kilchenmann: I interrupted in nature of the funds that's kind of answered. I'm not sure who had the question but the enterprise fund by its nature is self supporting so the way we do - I mean we could structure it so the general fund -it's not a great strategy but the general fund can't support the enterprise fund legally. Bird: It can't legally but - Kilchenmann: We've never chosen that strategy so they by nature are self supporting where certain -the main corrections of the general fund by nature are not self supporting but considered to be services for the general public they pay for through taxing.. I would say one of our -the second largest source of general fund after property tax is sales tax so President Rountree's comment about staying really involved with the legislature and being right on top of fiscal impact so changes are really crucial because that is our second -that's like 17 or 18 ' percent of our general fund budget. We have a development services fund we kind of think of it as self supporting because in the past it has been but when we show you '09 it isn't. It really is #echnically its part of the general fund we have just chosen by ordinance to set that aside. Rountree: The question is whether you get the financial strategies even if the funds are separate by their nature. I don't care what strategies you guys use to build that fun whatever works if it's a fee or by an impact fee or some other fee ~ Meridian City Council Special workshop . April 29, 2008 Page 39 of 51 charged for the service fine. If it works if its user fee based or hook up fee based or however it is set up whatever works for the situation. You got a question here about parks or about pathways how do we get them all integrated probably a multiple combination of some of these things to move forth and do it. (Inaudible} a CID now that we have the ability city wide or impact area wide that identifies the capital infrastructure improvements in the pathway that need to be done and ~~ what it's going to cost and what it costs each household. Bond to do it I don't know. That's the way to do it or I mean you could look at well we can alter altemative compliance for various things that people could do in the development and then they could make a paymen# into a pathway fund for altemative compliance and at some, point in time the funds #hat I think - I don't know let's be creative and figure out how we can make these things work. Stiffler: I guess that would go back to the comment when the Mayor mentioned about tool box. I guess I'm hearing from you is that also - . Rountree: Let's back down a bit. ., StifFler: But I guess I'm just saying from the bigger picture saying being creative to look at some of those other tools that can be in the tool box both by the virtue of even proactive politically within what's going on in the state and the other issues that have been brought up. Any other comments about question 4D or any comments from any of the other Councilman or the Mayor? I'm going to . move to question 5 then ~ having to do with how does the Council want to approach partnerships in the future. We have already had some discussions about partnerships and I sense there is a view of a little bit of looking at . opportunities to be able to do that. I would say that looking at even from both leadership or from Council is there any emphasis or examples of where you see future other partnering opportunities or what could have an appropriate impact in i the strategies in the future. Boston: Mr. President. There isn't a list that we haven't already addressed to some extent its other government agencies state local it's the school district, it's ` public private development which is in it infancy here but there's opportunities in the next 12 monfhs to really develop that with COMPASS, DMV, etc. utilizing some mixed use development of UP there's always discussion. I don't know that there's a partnership that we want to turn away from. The school district that is one at least for me that just jumps out as a huge opportunity with what Steve is trying to do with the Parks and Recreation Program and starting to get that formalized a little bit. Rountree: I don'# disagree with Joe's comment. I think we should be open to every partnership but let's make a list of things required.. Let's not redo some of Meridian City Council Special workshop April- 29, 2008 Page 40 of 51 these things that we've got ourselves .involved in and ended .up costing us more than we anticipated. It doesn't matter whether it's Heritage or Bittercreek or you name it we have warts on all of them that have ended up costing us time and money and a lot of time and in some cases a lot of money. Let's. make sure that we have that laundry list of things to include in contracts and agreements. As we team more will come up and we'll get more in there but let's at least learn from where we have gone.. Bird: Mr. President. Let's make it a partnership, partner ship. Rountree: I agree. Bird: Let's don't be the money pockets for somebody to use. I tell you and I've brought this up a, thousand times and everybody is sick of it but a partnership to me is what Optimist Football is with Boise City Parks. That was atrue -- they gave us the land that is a partnership. If we're going to go out and build something for somebody that is something else. De Weerd': But Keith you know you also say time and time again we're not Boise. Bird: That's right. De Weerd: We don't have the historical roots that some of these programs or communities have that can have the luxury of the expectation like the Optimist Football Field. That was phenomenal and I would love to find examples of where those actually do' work in other situations especially in a new community like Meridian is with its growth. We also have to have some realities too, on what those expectations can and should be. Those are the things that we need to end. Bird: You have one park the biggest part developed without a penny of taxpayer dollar or even purchased. The back part of Storey's Park the city doesn't have a penny in it. De Weerd: And how ofd is it? Bird: Amer7can Legion Baseball did one and Walt Morrow did the other one. There can be partnerships and it's not just because we are new. Fuller Park is a good example.. Not a lot of taxpayer dollars there. That's not to me an excuse I'm just saying if we're going to have a partnership it's a partnership. If not let's don't call it a partnership. . • Meridian City council Special Workshop April 29, 2008 Page 41 of 51 Anderson: I think the problem for us as Directors though, partnerships take on so many different looks and feel and so we have to just listen to what somebody has that they want to present to us. If they want to build a res#room in the park which isn't much but is that a partnership that you value and that you want to take on. We're just kind of the messengers sometimes bringing to you guys' here's what somebody has presented to us and we would be more than glad to give you our take on it. We think this is a good partnership or a .bad partnership or whatever but ultimately you guys are the ones who decide if you want to take on that partnership. We can't always bring you I guess the perfect deal that you guys envision that here's a 50 / 50 partnership because they don't all present themselves that way. Bird: But Ron that person is building that toilet or that playground and isn't expecting exclusive rights. De Weerd.: They want to be the first to play on it. Bird: But what I'm talking about is somebody that wants exclusive rights to it. Zaremba: Mr. President. I would just say in considering partnerships we do need to consider whether or not -even if there is some gift involved in it to -the city or whatever whether getting it accomplished the end result is going to mean more contract administration on our staffs time and follow -up and investigation and oversight than it would be to just do it ourselves. If somebody offers something and we say gee we can save $50,000 by having them do and then we put $50,000 into watching them and making sure it gets done right it's a higher maintenance cost later or something then that isn't a help. I like partnerships but we do need to investigate to make sure that it isn't going to cost more to run it. Gorton: Mr. President. The comment to that from me - my concern isn't so much the quid pro quo and equality of the exchange as the viability of our partnership. That's the biggest hurdle is the concept and relationship can sound great and can sound equal but if the other side - and I need help at least to stepping that out and knowing who really can step up to the line and get it done because I could seeing us getting stuck where the partnership is going to look great, we perform and they can'#, oh shucks we tried and wanted to do great can ~' you help us out? We're already too late and the ability to perform is key. Stiffler: I think i agree. I would just add that the ability to pertorm as Joe indicated is we'll say that I've been involved with a few other cities but because of a circumstance like you said I'm going to donate you this go cart track and then they end out it's great the donation but on the other hand it's costing them x amount of dollars to look at them doing it. In taking a private enterprise approach . Meridian City Council Speciar Workshop April 29, 2008 Page 42 of 51 when partnerships are brought up the quid pro quo what it maybe is there saying is let's understand the ability to perform the same as you and look at it legally as partners coming together. What are both partners bringing to the table and what's the financial analysis of the impact of that and what are the parties ability to perform under that so at least when it comes to you as Council as best as you can is it's almost a requirement which is in the good faith of the partnership is to understand both parties capabilities in related _to what is being brought there. Then you can evaluate the same as if you were in the private enterprise segment of it: D~ Weerd: That's what we need to bring to the Council is very fair to do that. However, you also need to factor in the residual .benefits as well and involve community if it's a community build and man it takes just as much time supervising them than if I just did it myself but it is the community involvement it's the by in. You have a residual intangible benefit there that you would never be able to buy. There are those things too that we also have to put on the table too when Council considers what those partnerships are so that when you make a decision all of those things are mapped out in front of you. Bird: Mr. President. I don't think the only partnerships that we can have within the city is with the Parks Department. l think there are a lot of other partnerships we can come into with the private. We have in the past had lots of partnerships. De Weerd; Yes the K-9 Facility. Bird: The K-9 Facility is a good example. Landscaping and not only that we -have a lot of sewage put in by developers. Generations so partnerships don't just come in parks though. I think we need to just look at everyone on a case by case basis. ' Stiffler: Any other questions from leadership relating to that partnership question? I'm going to move on to Question Number 6 which 1 think we actually -there was some discussion President Rountree mentioned about the possibility related about the Pathways Plan. I guess I would ask - I guess that first question is more of an overall question that's being asked by leadership. Does Council want development to drive the identity character the community or the city drive the developed amenities? I guess thaYs the question that was put together. Any response? Siddoway: If I can give just 30 seconds of background too. We now have the Meridian Master Pathways Plan in place. It was recently adopted. It does have in it as I've reviewed it, a list of pathway connections that would need to be city funded because it's in already built out areas and. another list that would be Meridian City Council Special workshop Apri129, 2008 Page 43 of 51 '~ development driven. We have lists existing for both of those but the question is how soon do we want to jump in and start developing and building some of those city funded ones or do we just wait until we have more of.the development driven system in place. . Bird: (Inaudible) we would have to purchase the right of ways and what if we can't. Bill, if we're going through -our pathways through an existing development and the people that own that ground don't want 10 or 15 feet of their backyard taken out? What are we going to do? Nary: Well I think that's - I think you're probably going to have to develop a fairly comprehensive strategy to approach all of them. First you have to identify what ' you have and how you're going to get them. Boise, when the greenbelt when it was at its final stages that's exactly how they decided.. First they had to identify what they had and how would they get it. First step they tried to do was donate. For many of the people that was fine. They could use the tax right off. It was either going to be fenced off to them so they didn't have to worry about people in their yards or they didn't -they could see the greater good. You're not likely to get an imminent domain to go through for a pathway and you're probably not • going to want to do that anyway. I mean that may not be very comfortable. You may end up in a situation where I think Boise ended up with where they are trying to buy. If not than they have to bypass it and look around and that's what they . had to do. I think you have to look at which pieces and parts you have left and that's -the first challenge is to figure out what point you have to decide what you have and what you need to get and then decide how to we get there. Certainly like I said there are a lot of folks especially when you're dealing with Parks anal Pathways that are interested in donating 15 feet of their backyard that they don't . use. There are others you don't want people walking in your backyard not matter what you do. That's the challenge. You have that testimony regarding the pathway along the ditch bank over near Chateau Park. None of those people want it but they're not going to live there forever either. There are things to do that but yes; I don't think you would get there other than through just a normal real estate transaction process. Kilchenmann: Did Boise start that before a lot of the development was there is that why they were able to do it? Nary: It depends on the area. Certainly some of it was undeveloped or transitioned and some of it was new development. Some of it was done when some of the apartments that is along the greenbelt between Julia Davis and Municipal Park for example. A lot of those wanted to come in building apartment complexes and things and so they were more than happy to want to get rid of some of that. Some of that was done -one of the people that did that was Marty Meridian City Council Special workshop April 29, 2008 Page 44 of 51 Igo who we've use he did a lot of that. But also they had a person with the Parks Department also that worked through the different imgation districts. It was an education process to the irrigation districts to let people walk along the ditch banks because they would prefer, as you mostly know, in Meridian, they don't want any one out there they would prefer that. They figured out they could have people walking along those areas that wouldn't interfere with them it wouldn't interfere with the water delivery but it was just meeting with them, figuring out what would work for them, which areas and now I think they're a lot more educated so we don't have to start it from scratch like they did 10, 15 or 20 years ago. There's at least some mindset to do it but again, it's really just building those relationships and getting those folks interested in what could work for them pieces and parts along the way. Rountree: I guess my response to the question is if we zero it down to the pathway system then we're back down to ground zero. If. the (inaudible) requesting is developed to drive the character of our community or this community try to be flexible enough to give development to reflect what the community is because that's what we do here. If we have a plan for something, whether it's downtown redevelopment or pathways, then we try to get a development done in such a way that we have continuity in those plans. If we have a plan in place and there are things in the city that need to be done the development isn't going to take care of on voids in the pathway system. If we • have a plan in place and we want a pathway system then we ought to be legitimate with them at least making an effort to try #o make some of those systems work that is a whole lot easier to tell the developer you know that we're ' wanting to make it work and we're spending money to make it work we want you again, to provide this portion of the pathway. At some point in time, it will be a while but we'll make it work. I.t's not like it's just going to sit there and be open forever but if we have a plan in place and we're not a working plan then what's the point in having a plan. We approved the plan so I guess that's something we want to do if it's not something we want to do then we didn't have it on the books. Zaremba: I think to me the question goes to how aggressive do we want to be in the areas that are already developed. My understanding is from the development that comes in that we're doing a good job of beating them up for the pathways that we need but retrofitting areas where we desire a pathway where ' there is a few gaps in it how aggressive do we want to be about connecting that gap and to me it may be kind of a percentage. If we had 80 percent of that pathway except for two people's properties 1 probably would feel more aggressive about that. If we were still only at 20 percent of the pathway I'm not sure we're justifed in being that aggressive but that's just my opinion. De Weerd:: We do it with the easement requirements for sewer and water. ~ i " Meridian City Council Special workshop April 29, 2008 Page 45 of 81 Zaremba: That's true. De Weerd: We just have a plan and it's executed over time and it's just going to take patience. I think it has already been stated that if we have a plan we have to start working it and we have to bring a plan of prioritization back to you all to say this is kind of what we're thinking as we have looked at what is currently developed what has been at least dedicated, and where our gaps are and these are -this is going to be our plan to work and start ~Iling those gaps. ' Rountree: And back to ground zero (inaudible) 30,000 feet. You have " community projects through ACHD that none of them have any pathways being requested with that million dollar pot of money. (Inaudible) problem on it when then you hit the state level for bikes to school walk to school on activity. I don't know if we have an applica#ion for that (inaudible) but if that's what we want to do there's a couple hundred thousand dollars a year that poten#ially we could start closing a couple of small gaps in our system without even going to the general fund. That's one financial creative way to do it. (Inaudible) no strings attached. I suspect there are probably some other national grant programs for i:ltness for kids that you can get more money to make sure you get more continuity bike walking facilities in parks and school playgrounds so we can keep the kids up off the couch and from in front of the TV. Anyway that's part of the high level stuff - we've got a high level plan let's work the plan. How are we going to work the i plan? Well we're not here tonight to do that but at least sort it out and work the dam plan. Anderson: Just follow the plan. Rountree: Follow the plan. Make them work. De Weerd.: I guess the overall premise for that question is do you wait until it comes to you or do you go out and start aggressively seeking it and planning it and those kinds of things. In the past we've just waited until it happened. Rountree: What are we talking about? Are we talking about the pathway or are 'we talking about stuff in general? De Weerd.: "Stuff in general. :, Rountree: Don't talk about the pathway because we aggressively planned it. De Weerd:: You've already gone down that path huh? • Meridian City Council Special woirkshop Apri12g, 2008 Page 46 of 51 Stiffler: Unless there are other comments referenced the overall economic strategy that anybody would like to bring back up or anything to clarify I would say we would move forward-. De Weerd: For that? Heck no. I'm not bringing anything up are you? Stiffler: I just would on Page 3 just to clarify where we go from here on the next step that given part of the information derived from and everything the intent is as indicated there that basically leadership can look at taking into that look and bring that vision they looked at back to Council and then being able to look at how that aligns I guess from the front part of the original alignment positioning. Also look at calendaring the kind of schedule to make sure' to bring forth for each department still related (inaudible) looking at this overall strategy going forward and really how they look at that process. It's really coming back to give you more of the specifics of I'll say how to work the plan and what the impacts of that plan working it would be so Council can look at that. Kilchenmann: Good plan. Rountree: I think you have thumbs up on the direction to go and the next steps staff, directors and Phil. You got our support. Gorton: That's the only thing. Did we give enough information or not? Rountree: We've given enough direction which is fine. If we didn't that's what we're here for. Borton: That's abig -before tonight looking at this topic no questions would come up - Rountree: As you start to put this stuff together (inaudible) if we need to we make another workshop out of it. De Weerd: Well we need to make it -- workshop topics as we start moving in that direction. I have - I can't remember who I talked to. i think that at some point as the directors we would like to get more information to you. I appreciated Keith's' comment that he feels like the information is flowing and you do feel good about that. What I would like to suggest as well as an opportunity on the monthly workshop is maybe an hour set for department reports. It's just an informational; not everyone will have a report that night but if there are issues that just an update just to get information just to let you know what's going on in our various departments. We kind of took that element out of our directors workshops and ~ i Meridian City Council Special Workshop April 29, 2008 Page 47 of 51 we find that we have this information void now of not really knowing what's going on in each others departments. Rountree: Well I think that was the intent of the workshops. {inaudible). De Weerd: But I think it's more Charlie a good news piece or just a heads up piece not something that we thought you needed an official report on or that we had a problem we needed to solve. This is just an FYI these are the good things that are going on in our departments. Rountree: I would rather you do that on a monthly basis as things come up that draw your staff there once a year and put together a half an hour, 45 minute or hour long that this is what we did for a year. Do it in a timely manner. If it's 15 minutes on the workshop -- personally and I don't know about the rest of the Council but I would rather see it when it happens and then this is the excitement and this is the good stuff that we did as opposed to trying to accumulate that and spending staff time to put together {inaudible) which drives the staff crazy. De Weerd: Yes. I would like that opportunity Charlie. It is when a new employee starts or someone completes their certifications for wastewater operator you know those are the things that we want to bring. Rountree: When we see them we can recognize them - Bird: We used to this like Charlie said this is what the workshops were set up for. Nary: I'll take the time to introduce him. That was Mike Tanner our programmer that was here tonight. I didn't know you didn't know that so I apologize. I . apologize that I thought after he left most of you didn't know that. Mike's the programmer and has been for the last couple of months. Item 7. Waiver of Fees for Good Sam's Club Temporary Use Permit: Bird: Mr. President if we're done I forgot to add something to the agenda if you want me to bring up something. Rountree: Go right ahead. ' Bird: We have a club called the Good Sam's Ciub that has a yearly garage sale for what do you call those things. At the Pioneer Credit Union on Meridian -and this is nothing new. They went in to get a -what was it Tara? Green: Temporary Use Permit. Meridian City Council Special workshop April 29, 2008 Page 4$ of 51 Bird: A Temporary Use Permit. They didn't know it was going to cost and -all of this. The guy that went in there acted like a horses' butt and I told him so. I told him it wasn't acceptable and it wouldn't happen again or he would go out in handcuffs. De Weerd: We won't even charge for that. Bird: But anyway they can't move their areas. Now this is the club that when we had break-ins at Settlers and we needed people to take their cameras and stay the nights out there they did that. This is the club that takes care of the rose garden in Storey Park but our girls -Tara cannot waive a fee. There are four people here that can waive a fee and I'm a member I would just assume abstain from voting but I would ask that we consider waiving the fee for them this year. The benefit of it all goes to Seeing Eye Dogs. Nary: Mr. President Members of the Council whatever you choose to do on that that's fine. What I was going to suggest is Ms. Kane and the Clerk's Staff and the Code Enforcement Staff are meeting this week to help address some of these issues. Maybe at our next workshop we will have an opportunity to have a discussion about that. We have had a lot of people have issues with it but we will all have that discussion with you and with planning staff prior. You won't get - what I'm trying to avoid from the legal side as well as the Clerk's Office with Ms. Holman is the entire world .coming to you for a fee waiver every week. What I have suggested to Mr. Simison since the Clerk's Office is now part of the Mayor's Office is that if folks have an issue they certainly have the ability to write to you and explain their concerns with it and maybe at our next o.ne we can talk about that a little more so that we can have a more uniform response to folks because it does - Mr. Bird I think one of the things you said earlier one of the -again not about this particular one I don't particularly care the reason that we charge a fee is because it costs us time. It costs us time and money. Whether it's for a non profit organization or for profit organization it is costing the city money. To develop a particular protocol would certainly be helpful. 1 think it would help the Clerk's Office it would certainly help you folks in responding to the public and maybe that's something after tonight we can plan to have a discussion at your next workshop about some recommendations and such. Since they're going to meet this Friday and talk about these issues from the service delivery side from the Clerk's Office we can also help fom7ulate maybe some recommendations back to you. Now the recommendation to you may be that it's fine it should stay the way it is or maybe something else but I just wanted to throw that out that you've probably have gotten some calls or you may see some letters come through. It is a change and so people are certainly responsive to that. This particular one was certainly more responsive than others and so I want to make Meridian City Council Special Workshop April 29, 2008 Page 49 of 51 sure you have enough information both from the legal side and Ms. Holman and I talked about it and Robert and I talked about it to bring back to you maybe in a couple of weeks- at your next workshop to talk about it. Bird: Bill the only problem is they need to know now. Nary: Right and this one doesn't have a time element. 1 mean this one has a time limit. Bird: If it wasn't for the gentlemen that came in there I would tell you if he was going to be there to double charge him. He truly was a horses' patoot to our girls and I assure you that what I just said I told him. Nary: Of course we won't charge double fee since we do record this. We wouldn't want to do that. I understand. There is a time limit because it is this weekend so I know this one is different. Bird: I just brought it forward people. I need to let them know. Rountree: Any further discussion on - I guess my comment is if anytime we consider it there ought to be a legitimate basis for it for consideration. It seems to me the in lieu of aspect is the nick of time and services to the city ought to be one they take into consideration. When you have that discussion on Friday and then in this case where they have and I do recognize that they do spend a lot of time helping us with the park and that tough time we were having. De Weerd: And that can be part of the messaging. Rountree: Yes and that should be the message. Bird: (Inaudible) rose garden. Rountree: So with that, this wasn't calendared on the agenda. Can we actually take action on this Bill? Nary: Mr. President Member of the Council yes. It's a pretty minor issue. I'm not real concerned if you want to add this. Since there is a time limit there really wasn't a way to add that. Rountree: I'll take a motion. Zaremba: How much is the fee? Meridian City Council Special workshop April 29, 2008 Page 50 of 51 Nary: $133.00. Rountree: You have to pay it. Zaremba: I think with the expiration that this is an organization that does good for us that I would move that we waive the fee on this one specifically. Borton: Second. Rountree: It's been moved and seconded to waive the temporary use fee for the annual garage sale for Good Sam's club. Does this need a roll call vote? Nary: Voice vote is fine. Roun#ree: All those in favor. ALL AYES: MOTION CARRIED Borton: Discussion. That was a way for this to get - Roun#ree: This particular one. Nary: And probably to make note for the record.. Mr. Bird abstained.. Zaremba: Mr. Bird abstained yes. Rountree: Comments questions? Nary: Mr. President if you are at the end of your agenda - Mr. President Members of the Council and Madam Mayor this is Mr. Bird's 10~' anniversary with ' the city this past January. We just got the certificate back acknowledging 10 years with the city. I wanted to make sure to give that to you tonight. Zaremba: Speech. Rountree: I got one of those a long time ago. Any further business? i entertain a motion. Zaremba: Mr. President I move we adjourn. Borton: Second. Meridian City Council Special Workshop April 29, 2008 Page a1 of 51 Rountree: It's been moved and seconded to adjourn. All those in favor? Opposed? ALL AYES: MOTION CARRIED MEETING ADJOURNED AT 8:25 P.M. {TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~~ TAMMY DE EERD, MAYOR ATTESTED: JA' 01 ~2Z i0~ DATE APPROVED `~`~~~~„u~rr~rer~ir~~,~ ~ ~ ~ ~~ ,~ ~. ., C~' ~• ~c~a .. HOLMAN, CIT~' C ERIt$~P,A~, " .9Q ,~~ ? ~ L.:J E IDIAN.- ~A CITY COUNCIL SPECIAL MEETING /WORKSHOP AGENDA Meridian Police Department Public Meeting Room 1401 East Watertower Street, Meridian, Idaho Tuesday, April 29, 2008 at 5:30 p.m. David Zaremba Charlie Rountree Joe Borton Keith Bird Mayor Tammy de Weerd ~tem Aygenda Item Presen er Action Needed Timg 1 ROLL CALL ATTENDANCE City Clerk - Z ADOPTION OF AGENDA City Council Approve - 3 CONSENT AGENDA City Council Approve (a) Approve Beer and Liquor License Transfer of Owner from Dave Edmark to Rudy's Beverage Concession at 2310 Overland Road # 150: (b) Approve Beer and Liquor License Renewal for Rudy's Beverage Concession at 2310 Overland Road # 150: (c) Approve Beer and Liquor License Renewal for Corona Village at 21 East Fairview Avenue: Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~~ (d) Approve Beer and Liquor License Renewal for Blue Ribbon Artisan at 1441 N. Eagle Rd. 4 DISCUSSION ITEMS: (a) Agreement for Joint Use of Heritage Middle School Softball Complex with Joint School District No. 2 and the City of Meridian (b) Budget Amendment for Heritage Middle School Ball Fields for $2,500.00: 5 ORDINANCE /POLICY REVIEW: (a) Precious Metals Dealers License 6 STRATEGIC PLANNING: (a) Meridian Strategic Alignment (b) Identity -Premier Place 2020 (c) Financial Strategy (d) Specific Actions Forward 1 -Defining the 2020 Vision 2 -Priorities 3 -Fiscal Strategy 4 -Department Strategies Department Presentations Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. The public is welcome to attend. DATED this 25th day of April, 2008. JAYCEE`HOLMAN -CITY ``'11,~t~Ulrttlrrr~,~ ~~ r 'S ~~o !lL ~K ~ ~ ~ ~ 1 r ~a~c ~0 .~ ,~`' ~~~~~tn,., .tie~•tit~~~~ Meridian City Council Special Meeting /Workshop -April 29, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearing, please contact the City Clerk's Office at 8881{433 at least 48 hours prior to the public meeting. C~ Meridian City Council Special Meeting April 29, 2008 The Meridian City Council special meeting was called to order at 5:35 P.M. on Tuesday, April 29, 2008 by President Charlie Rountree. Members Present: Mayor Tammy de Weerd, Keith Bird, David Zaremba, Charlie Rountree and Joe Borton. Staff Present: Robert Simison, Steve Siddoway, Stacy Kilchenmann, Tom Barry, Bill Nary, Phil Stiffler, Josh Grant, Mike Tanner, Ron Anderson, Tara Green. Item 1. Roll-call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Bird: Mr. President. Rountree: Mr. Bird. Bird: I move we adopt the agenda as published. Zaremba: Second. Rountree: It has been moved and seconded to adopt the agenda as published. All those in favor say aye. Opposed? ALL AYES. MOTION CARRIED. Item 3. Consent Agenda: A. Approve Beer and Liquor License Transfer of Owner from Dave Edmark to Rudy's Beverage Concession at 2310 Overland Road #150: B. Approve Beer and Liquor License Renewal for Rudy's Beverage Concession at 2310 Overland Road #150: Meridian City Council Special Workshop April 29, 2008 Page 2 of 51 C. Approve Beer and Liquor License Renewal for Corona Village at 21 East Fairview Avenue: D. Approve Beer and Liquor License Renewal for Blue Ribbon Artisan at 1441 N. Eagle Road: Bird: Mr. President. Rountree: Mr. Bird. Bird: I take it, Madame Clerk that everything is signed and sealed on all of these licenses? Green: I believe a couple of them are waiting for State and County. Bird: But, we have taken care of all of ours? Green: Yeah. Bird: I would move that we approve the Consent Agenda as published, the Mayor to sign and the Clerk to attest. Zaremba: Second. Rountree: It has been moved and seconded to adopt the Consent Agenda. Roll Call Vote: Bird, aye; Zaremba, aye; Rountree, aye; Borton, aye. ALL AYES. MOTION CARRIED. Item 4. Discussion Items: A. Agreement for Joint Use of Heritage Middle School Softball Complex with Joint School District No. 2 and the City of Meridian: Rountree: The first one is the Agreement for Joint Use of Heritage Middle School. I think everyone has had a chance to review that. De Weerd: It is signed? Siddoway: It is signed by the City Clerk. Meridian City Council Special Workshop April 29, 2008 Page 3 of 51 Bird: Mr. President for the 20 years? Siddoway: 20 years with a 10 year (inaudible). Rountree: I think those were the questions that came up that I saw. Bird: I didn't know. I had not heard back on that. Rountree: Question? Any comments from you Steve? Siddoway: It does match what the Council had talked about. Bird: Mr. President I move we approve the Agreement with the Joint School District No. 2 for the Heritage Middle School and the Mayor to sign and the Clerk to attest. Zaremba: Second. Rountree: It has been moved and seconded to approve the Agreement with the School District for the Heritage Middle School Softball Complex. Roll Call Vote: Bird, aye; Rountree, aye; Zaremba, aye; Borton, aye. ALL AYES. MOTION CARRIED. B. Budget Amendment for Heritage Middle School Ball Fields for $2,500.00: Rountree: Steve do you want to present that? Siddoway: Sure. Mr. President and Members of the Council this is the amendment that would go along with the Agreement that you just approved. The amount that was discussed at the last Council meeting was $218,500. Dave Zaremba and I did meet and go over the available funds. We have the $200,000 from the ball field lights line item; we have the $7,000 for the emergency access road line item; we have $9,000 that we can pull for the bleachers and dug out benches leaving a balance of $2,500, which is the amount that this proposed amendment requests and I would stand for any questions. Rountree: Any questions for Mr. Siddoway? Comments? Further discussion? Zaremba: Mr. President I move we accept the budget amendment for Heritage Middle School ball field for $2,500. • Meridian City Council Special Workshop April 29, 2008 Page 4 of 51 Borton: Second. Rountree: It has been moved and seconded for acceptance of the budget amendment for $2,500. Roll Call Vote: Zaremba, aye; Bird, nay; Borton, aye; Rountree, nay; De Weerd: Mayor says aye. TWO AYES. TWO NAYS. TIE BREAKER, AYE. MOTION CARRIED. Item 5. Ordinance /Policy Review: A. Precious Metals Dealers License: Nary: Mr. President, Madame Mayor and Members of the Council we have had a discussion about this particular item previously and we currently have a city ordinance that requires a license for any person that sells second hand jewelry that is not a pawn broker or any type of precious metals including silver and gold. What we found is that we had not consistently enforced this ordinance. I did at your direction discuss that with the Police Department personnel and they also, one didn't know we had such a license for some of them and also felt that it was duplicate of the pawn brokers license and that it seemed to really capture the same type of market. With the revision of the pawn broker license a year and one half ago, they felt it was unnecessary to have this license as well. With your permission I will bring back the repeal ordinance next week and repeal that particular section of the licensing code. Rountree: Any discussion or direction? Zaremba: Mr. President, I think that that is a good idea, but then in the pawn brokers code I would then add to the title that it is also a precious metals dealers license or - Nary: Councilman Zaremba in the definition of the types of wares that they sell, it includes the things that are in this ordinance. Rountree: Any other discussion or direction? Direction of Council is to move forward with this to repeal it and bring it back next week. De Weerd: Now, please note for the record that they are removing something. (Inaudible discussion) S Meridian City Council Special Workshop April 29, 2008 Page 5 of 51 Item 6. Strategic Planning: A. Meridian Strategic Alignment: B. Identity -Premiere Place 2020: C. Financial Strategy: D. Specific Actions Forward: 1 - Defining the 2020 Vision 2 - Priorities 3 - Fiscal Strategy 4 - Department Strategies/Presentations StifFler: Madame Mayor and Members of the Council I have been asked to help facilitate part of this discussion tonight between the Council and the Leadership and I do want to make sure - do we have Anna on the phone? We were asked to call her. I guess since the phone was there. Green: We will call her. What button do I push for speaker? De Weerd: Why don't I call her and she can just call that number. (Anna Canning on speaker phone) De Weerd: Okay, we are ready for your presentation any time you are. Canning: Oh, nobody told me about that part. De Weerd: You were going to give us a financial overview. StifFler: For the purpose of moving on, Anna this is Phil and I want to make sure we got you on the phone on time, but I would like to defer initially to the Mayor before we actually discuss the strategic alignment side. A handout has been handed out, which Anna could speak to too and you will notice the main four strategic focus areas that have been identified for the city over the last few years with a little added clarification regarding the alignment. But, to set the stage for tonight's discussion, I guess what I was asked was to make sure that we do get Meridian City Council Special Workshop April 29, 2008 Page 6 of 51 engagement and discussion and I believe that all directors would like to make sure that all Councilmen have the opportunity to give their input and information in that kind of engagement and discussion on the various topics and some of the questions that have been asked. First we will defer to the Mayor to set the stage for that with regard to where we are at and where we are going and kind of the intent to have this kind of workshop engagement. De Weerd: Thank you Mr. President. We are here in front of you today kind of hoping to gamer good discussion to look at how we move forward and start looking longer term at the direction and how we can start crafting our plans towards that 20 year out vision. So, we hope to use this strategic planning meeting to set that stage and to begin those plans. The vision articulated today will give the directors the ability to begin crafting their plans that will bring character, identity, uniqueness and other attributes or amenities that the city should provide and that is what we hope to identify today. First they will draft a plan and bring it back to you to make sure they have accurately captured your thoughts and to assure that we are aligned with the vision that we desire to move forward. Then the departments will bring forward a plan and funding strategy in how to meet the shared vision. The end product will be a long term vision that will guide our departments in planning and the annual budget. This plan will be important to help guide the decision making in the projects that come before Council during the annual budget process or as budget amendments are considered. Our departments will remain focused on achieving priorities that were laid out last year as we met together then we reaffirmed our mission, vision and values as well as our strategic areas. So we want to include in that the adequate public facilities ordinance, identify economic development districts and assuring a plan in is place for downtown, which some of the activities that we have done over this last year since we met in our strategic planning last year. That is really focusing on the long term. So today is that 30,000 foot level to begin focusing our planning for the long term future in the city. So with that I will just go ahead and tum it back over to Phil. Stiffler: Mr. President, Madame Mayor and Members of the Council I guess first I would like to is just for the purposes of assuring on our discussion the actual handout that was given to you on the strategic alignment and reinforcement on what the Mayor kind of set the stage. As I am sure you are aware of those four focus areas that are there, but I guess I would say that Anna is on the phone too and she was the one kind of responsible of coming up with this. Anna I don't know where you got it; I don't know if there was proprietary rights (inaudible) with the wheel or the alignment of it, but I guess I would say that any clarification that any of the Councilmen may want to discuss that, but that was an overview the directors and leadership looked at to kind of propose the idea and having that Meridian City Council Special Workshop April 29, 2008 Page 7 of 51 kind of alignment in the area that the Mayor looked at in that 20 to 30,000 foot level and going forward. De Weerd: So Anna you might walk us through your beautiful creation. Canning: Well one of the concepts from (inaudible) was the concept of the flywheel and the consistent pressure needed to move that and although these aren't flywheels necessarily, but it is the same kind of concepts and all I wanted to do was to take those strategic positions that the Council had developed a few years back and really bring it to the forefront of everyone's attention again because I think that it kind of took a second place to the mission, vision and values for years and the care until everybody was familiar with that. I thought they were really good initiatives and I wanted to make sure that I kept them in mind when we went through the strategic planning. As we started to think about the inter-relationship between those and that is where this diagram came in and that they are all really connecting and overlapping and fit together that is the community and the connections and the stewardship and really what kind of pushes that; what puts the energy into that cause moving is the strategic alignment and that really is the organizational at the staff level. So that is where my diagram came from and I just thought it was a nice way to visually represent those items that Council had come up with in previous years. De Weerd: Yeah, kind of the where we have been. StifFler: I guess I would defer to any of the Council if there is any discussion that Council or the Mayor would like to have in regard to the - Rountree: (Inaudible-) and talked about the illustration and the physics there and it seems that the community drives the other two communities moving faster than the other two are moving so. Is that meant to be? Canning: Councilman Rountree is reading more into than I intended. (Inaudible discussion) De Weerd: Look at the graphics not the mechanics, okay? Stiffler: If there are no further comments I would like to move forward. I believe the handout that everyone has three pages and indication on that is identity and I believe everyone was handed that ahead of time, but to clarify this is part of that first step of engagement of getting input from Council, reference looking at what would the city look like 20 years from now. What is this identity? And actually the idea if you look at the basic preamble paragraph there it is kind of aligning that Meridian City Council Special Workshop April 29, 2008 Page 8 of 51 looking at getting insight on just a few of those questions, which means it may lead to other questions, lead to other engagements or discussions, but as part of the leadership they put together this group of questions to be a catalyst for that kind of discussion. So with that I guess I would take it down - I would say that to enter into the first one of what would the city look- like in 20 years? What is this identity? It is a fairly broad area, a broad picture, but I believe that leadership would like to see how Council views that; how they see that in that light. So I would defer to any one of the Councilmen maybe first as a comment to that one and would start with David. Zaremba: This is very broad, but 20 years from now I would like to see Meridian as the central jewel in this Valley. I think we have the opportunity, not to dismiss Boise, but to move the center of attention closer to us to have a center of the Valley that attracts people to come and do business here, to attend cultural events here, to attend other activities here and to think of Meridian as a central place they want to go to, just not a place that they drive through that is in their way. They need to see this as a destination for a whole lot of reasons and we need to be proud of it. That is not a lot of specifics is it? StifFler: I would also interchange we ask the Council (inaudible) any of the leadership (inaudible--) is if you want to add some other questions to any of the Councilmen, please interject or if you want further clarification, please do it now. Councilman Borton? Borton: One thing to add onto David's comments that I would like to see and hope to see completed in 20 years is the vision with some of the districting is to intend and create both the medical and Ten Mile, those two in particular. I would love to see both of those built out successful as the planning has intended them to be. Those are probably the top two. De Weerd: That is because you road with me and had to hear my speech. Stiffler: I think those are some excellent priorities. Borton: Those are some unique opportunities the city has that are in front of it to create that other communities don't have and set it aside - De Weerd: Downtown. You said downtown at the health sites. StifFler: At Ten Mile. Zaremba: It reminds me of the question that I have been wanting to ask. We have apparently two law schools that are talking about locating in Boise. Has Meridian City Council Special Workshop April 29, 2008 Page 9 of 51 Meridian made any move to see if one of them might want to locate in Meridian instead? Bird: We don't want more lawyers. Rountree: That is a great question, but let me interject. Everybody tonight is wanting to get through this strategic planning and to me that question needs to be answered, but it is not a part of this process. I think David somebody is looking at that. De Weerd: We are working with the business developers. Borton: Just one more thing. When we talk about its identity and what the city is I would add the one thing that I would like the city to not be a component of its identities is the traffic issues. In particular phase 1 and phase 2 and have that be completed with success. Cheny Lane, engineering being decided and completed with success. You talk about what the identity of a community is so it's not that particular problem. Stiffler: Councilman Bird? Bird: I hope we have a very viable mile square downtown that is very pedestrian friendly. I hope the people don't consider us a city. I hope they call us a community. And, you know looking back over the last 20 years, we had no idea what we would be getting into, you know? And we are so much better prepared now because of going through it; even though most of the time -with Charlie's first term and Ron and my first term, we just swam real hard just to keep our head above the water before we drowned. But I think we teamed a lot on it and I hope we use that knowledge as we go forward. I am like David I want to see this as the hub of the Valley and there isn't any reason why it can't be and get a downtown with the cultural things that will bring people down and I just envision downtown as being one large bike park. That is what I would like to see in 20 years and of course, we are going to have our residential stuff and I know we can't do it, but I would like to see us get to bigger lots again. Anderson: Can I ask a question? Joe you talked about us not being a product of the traffic problem, (guess -what do you guys see as things as city staff that we can do to I guess help us so that we are not just the end product of the traffic congestion. How can we assist the city, eliminating some of those traffic problems? That is one of the things that I felt when I was on the Council is that we don't necessarily control our traffic destination. It is controlled by ITD and Ada County Highway District and it seems like everybody else but us and so are there some things that you guys are thinking of as far as helping with funding or • Meridian City Council Special Workshop April 29, 2008 Page 10 of 51 things that we can do with planning and that kind of stuff to assist in not having us be the product of the traffic congestion and those kinds of issues? Borton: Mr. President that is a great question. It is a million dollar question. It is not a lot that we can do directly other than from a group perspective as being consistent in our message with ACHD or ITD and whether it is a phase 1 or phase 2 downtown transportation solutions that we all tend to talk in the same script and I am not necessarily saying that we are not; it seems that there is with budgetary constraints any opportunity there to be to refocus their resources, other areas and not have them be directed towards a solution to Meridian. I think those entities welcome the opportunity. I am not so sure there is a budget specific -- Stiffler: I think there may be other Councilmen with ideas. Mr. Zaremba? Zaremba: Just a comment and this applies to fire and police probably as well. As we try and move forward and continue to explain the need for the split corridor phase 1 and phase 2 and eventually the Linder overpass and all the things that is happening with Ten Mile and stuff we have the opportunity with the recent opening of Locust Grove to publicize what it has done for us in response times, the change of activity or if there has been change of activity in criminal behavior that we have been able to stop because the police could get there quicker or the fire and EMT has been able to get there quicker and any of those things that we could capitalize - we have known the difference of before it was open and now that it is open and if some how we could extrapolate those into justification for why we need to continue to push for Linder overpass and some of the other improvements that need to be made to solve traffic problems because it is a safety issue as much as anything. That would help. Anderson: I guess I am thinking on a staff level, like when we see plans for subdivisions we try to push for the interconnectivity and private stub streets because we know that the land adjacent to it is going to develop at some point, but when those projects come before Council, a lot of times if that stub street happens to require that they build a bridge to get across the canal then they are always well we really don't want to do that and then they come to you guys and say can we not build .that stub street? On some of the commercial projects, too, do we try to discourage it on some of the roadways where we are already maxed out? I mean those are some of the things that I am thinking that we as staff maybe ought to try and assist in the direction - Rountree: With respect to saying no because the roads are already at capacity, I am hoping we would address that with adequate public facilities ordinance or something like that. I think staff can always look for interconnectivity and that is Meridian City Council Special workshop April 29, 2008 Page 11 of 51 something hopefully that we embrace and continue to look forward to and know it is something going on in larger communities across the nation. Continuity and consistency -for instance, Franklin Road. My trip down Franklin Road tonight was in speed limits from 50 miles an hour to 35 miles an hour - De Weerd: Well, we are working on it. Rountree: -- and something in between and that is a problem for the traveling public. It is a problem for (inaudible) because we got to (inaudible) if they got to issue acitation -you know because if it changes every mile or half a mile. Some of those things create (inaudible). Get that stuff identified, get that to us and when we bring it up to ACHD and so come and support it with statistics and information that you have got. You have got a lot of good information now and let's see it. I think the PD does too, but we only see it maybe quarterly. But that kind of stuff is (inaudible) and when you have got information and facts you can't dispute it when you go to ACHD who controls our future and I am not going to let Tom speak on this particular issue because I know where he is going to go. The last comment I am going to make is staff and all of us need to start thinking about transportation system. It is just like our circulatory system in our body. We have got to start thinking about the system. It is not just cars and lanes. Somehow we have got to figure out as we grow these development areas, districts some cross connectivity with bus or pathways or whatever, something other than having to jump into your sedan and going two blocks and that is an interconnectivity piece where some places if you could get to you would, but you can't. You have to go back out onto an arterial and then come back around to get in it. I guess those are some of my thoughts. The bottom line is it is all going to be about money. But, as you guys see things that don't quite look right, let us know. If we are not smart enough to listen to you then let us know. Stiffler: I guess I would defer to Tom. Did you want to have a comment at this time? De Weerd: No, we are at the vision point. You are the facilitator not the trouble maker. Stiffler: I understand - I believe what Mr. President has told me and that we are going to keep it at the 20,000 plus level and would prefer to get down to specifics, but I meant from the overview did you have a comment? Barry: I have several initial comments, but they may be better served speaking at a different level where I can get a better understanding of the regional issues that approaches from working with our Council and to get that understanding also from the Mayor as well. There is certainly a lot of opportunity centered around ~ ~ Meridian City Council Special Workshop April 29, 2008 Page 12 of 51 the transportation issues that we are working toward identifying as well as embracing and I just ask that staff be given some of that latitude with regard to continuing to broach strategies that we could bring to the Council for consideration in the future. De Weerd: And he is working with (inaudible) as well. Stiffler: I would say one thing, Mr. President, one thing I have heard from all of the Council is they are saying open and requesting and asking staff to engage and bring any of those recommendations or issues that they think to your attention with regard to also providing data or any sort of initiative regarding transportation. Mr. President did you get a chance to answer any of the other - as far as that question one? Rountree: As far as question one goes, I will preface my comment on what the city looks like in 20 years depends on what we do in the next five. If we don't get some of the things we need to do in the next five, it is going to look completely different than what -well, maybe it is going to look just like it does today. But, my vision 20 years from now is we have got a 98 percent new downtown that is a cultural living center, much like what we came up with on our initial downtown revitalization study and this is to just restate what everybody else has said, satellite activity business centers that reflect the business districts and those representatives. So whether it is a gym or a cultural center or whatever, but it is downtown and downtown is a place of gathering. The city is a place of doing business in such a way that you can live, you can do your business and you can recreate and chances are you can get it done on most extremes by riding a bicycle, but generally speaking you can do it (inaudible). Stiffler: Any other comments, references because what I would like to do is - De Weerd: Well, can I tell you my visions or --? StifFler: Yes. De Weerd: Just because I am part of the team. I like your summary. You just summarized all of my talking points, but we are the number one health science service provider through our health, science and technology corridor in the state and the pacific northwest; that we offer high wage jobs close to where people live and a diversity of housing choices; that our public schools and institutions of hiring teaming are of the highest standards and challenge and engage our children, including professional development opportunities; that we are a safe place for our businesses and neighborhoods and have quality public and health - quality public and safety health services; that we have parks, natural areas and ~ ~ Meridian City Council Special Workshop April 29, 2008 Page 13 of 51 open spaces with amenities for all ages; facilities that nourish their souls; a friendly small town feel. You know I think that is the unique thing that continues to be Meridian today and we would like to maintain that that no matter how we grow, continue to have that small town feel; that we do not become a big town attitude; that we have a healthy, vibrant downtown that has visual and performing arts; community events and recreation programs and that we are known as a "to" destination, not a "through" destination in our downtown; a transportation system that serves the entire region that gets us where we need to go effectively and efFciently and that as a city, we are good stewards of not only our financial resources, but our environmental resources and that we protect the assets that we have today so that our kids can enjoy them as well. Kilchenmann: Is that all? De Weerd: No. I have urban, experiences with the pedestrian friendly sidewalks (inaudible), a community center, but I am keeping it at the 30,000 foot level. I did need (inaudible). Stiffler: Thank you Madame Mayor. Zaremba: If we are ready to move on, just before we do - Stiffler: Go right ahead. Zaremba: You made a comment right before -you asked the directors if you knew how they could support the vision and the thoughts of the Council and that is very nice. It feels good to have support. I always like that, but I consider the expertise of our department heads - we have excellent department heads whose expertise it is in their fields where it isn't my expertise. I think I have some good expertise in a couple of limited fields, but certainly not all of what our excellent directors do. This is one Councilman, who would very much appreciate along with your support on my good ideas that you come to me and tell me when I have had a dumb idea or something is wrong with what I am thinking. I want to hear it, please. Canning: (Inaudible--). Stiffler: I think that Mayor and Councilman Bird had something in line when you said you wanted to maintain being a community and you with the fine part of what (inaudible--). Anderson: I have just a clarification that I think I need. I am somewhat confused on what the direction - I heard Councilman Rountree talks about he envisions ~ ~ Meridian City Council Special Workshop April 29, 2008 Page 14 of 51 kind of 98 percent new downtown area and residential living, but then also I heard the Mayor talk about preserving that small town feel and I guess there is always kind of a conflict in my mind between preserving that small town feel and some of that historical structures and the small kind of mom pop type of businesses and then also creating a new downtown with 98 percent business - Rountree: My intent on that comment is there is not much historic stuff downtown, but what is there can be renovated and worked into the concept that we come up with originally for downtown be done. But, most of the new stuff is also being done with that kind of feel in mind; at least I hope that is what MDC has done with their design. I am not talking about moving away from that design idea at all. But, most of the stuff that is being downtown might look old is going to be new. Even the old stuff is going to be new. Anderson: So when you say that the things that are worth preserving then would it be helpful to just kind of identify what those are so that we can work to preserve those if it is kind of the character of the north end of Main Street that we want to protect or what parts do you like that we should try and protect and keep the same? De Weerd: Well, Mr. Facilitator, if we could keep it at the 1,000 foot level, but that is an excellent question and probably something that we have to have dialogue as we get to the different pieces that we want to fill in and give greater detail and that sort of thing and I think that we will be having that in particular for what we do on Main Street, Carlton and those kind of things that we will have to have a separate kind of discussion about. What does that mean? If this is the long term vision of Council, you know, in 20 years down the road that is where we would come back with more details and then have that dialogue more in- depth discussion. Rountree: (Inaudible--) reflections on the plans that are in place today. I believe that they are all still plans - Canning: Charlie, could you speak up just a bit? Rountree: I am having a tough time even talking. Sony. Anna, my comment back to Ron is that any comment I might have is not a reflection of changing the plans that are in place now. Most of my comments are based on what those plans said and that we implement them continually. He was questioning about my comment about 98 percent new downtown. They could have been 93 or 78; whatever remains downtown that is restorable and historic needs to be done. But even the old stuff that is restored is going to be mostly new. The community or the old town feel is still in place. • Meridian City Council Special Workshop April 29, 2008 Page 15 of 51 Nary: It seemed to me what I was understanding is the direction that what is preservable or restorable is the desire of what the Council would like to see. What the specific buildings are. Whether that is the Heritage building or the Farmers and Merchants Bank building is probably not where we are at tonight, but that may be something that we are going to bring back in saying you know here is part of that vision, you know, where the downtown should be, whether it is the north end of Main Street, Meridian Road or whatever. Is that correct? Rountree: Sure. Stiffler: Frank. Thomason: I think that Chief and Charlie are both correct. Meridian unlike Boise does not have a historic district or enough buildings adjacent or near enough to each other to constitute an historic district. So we will have a 94 percent or better new city, but that is even more incumbent upon Meridian, especially Council as the guiding agency to make sure that new development is consistent with and generally agreed upon historic designs. I understand that the old (inaudible) building, the facade cannot be saved is the latest that I heard; across the street is the Hub. That is very exciting and used to be a parking hall and used to be dancing upstairs and from the comments being made tonight fit in with this general concept of open air boutiques and this is consistent with a pattern of approved projects that do form, if you will, a new historic district based upon designs and a vision that this Council and the department heads, I believe do share. I think they are compatible, move forward and you have already demonstrated great leadership in many areas. I think that Council and not just the Historic Preservation Commission, which is only an arm of the Council needs to be more proactive in thinking in terms of how can we make it consistent with our vision of a new historic district because we really have to be inventive in Meridian because many of the buildings are not salvageable and that is just the way it is. You can compensate to a great extent. The new City Hall is a wonderful opportunity and a literal catalyst for this concept and spread of east and across Main Street from the new project. So I expect that will happen under this Council and this Mayor with the direction that you are providing and I thank you for having this discussion. Stiffler: Thank you Frank. Bird: Mr. President I would add to that that we have got a few historical houses downtown, but maybe we will be able to preserve those, but if we and MDC is moving this way, which when you were on there, Ron, you know that and we want to have even with the new building some kind of older look, different look • . Meridian City Council Special Workshop April 29, 2008 Page 16 of 51 because there isn't much down there. I mean if you calla 1967 building that Farmers and Merchants is an old building, we are in trouble. But, we can, I think, by setting a standard and working on it and I know Anna has worked on it that we can make it look its own look that will look historic, we hope and I think that is - the houses that we can salvage, I am all for that 100 percent. I hope we can do it. Anderson: (Inaudible--). De Weerd: Well you know I guess it is that clarification too that sets the direction for us that if it is identifying those old homes or a street of homes or a block or whatever, it makes it even more important looking at our building codes to help us assist that renovation instead of the demolition of buildings where we can make them work with the owners to restore whether than demolish and those are the areas that we need to look at. Bird: You hit on the thing that I think was very important in Boise and I think they still do is their historical preservation group comes up with grants and stuff to help. I don't know how many windows that I didn't change out -the old wood windows that didn't fall apart, so we made aluminum or even had wood windows fabricated that looked like it and changed them out and we got these through the grants and I hope one of these days we have these types of grants that help people and I think that is a perfect idea that you just stated. Stiffler: Unless there is other discussion I would like to move forward. I am going to skip to number three and pass over number two only because I believe what only the Council has voiced, I would say there has been already some discussion about looking what might be distinguishing, but there are other items and I am kind of combining one and three "a" there because I think that maybe you have already identified some of the things that distinguish. If there are other things that answer that question that you feel you haven't mentioned or if anybody in the Leadership team would like to ask a question to Council, I would leave that open. Bird: The only thing that I would add to that and I think that the city through our directors and through our elected officials are kind of taking the charge in traffic problems. I mean we belong to COMPASS and (inaudible) and I think we are the most area that is hit the hardest because we are the hub where everybody comes through us and I think we should be leaders and I think we have stepped forward on that, not that we can't probably step farther forward, but Ron you hit it on the head, we don't get to call all of the shots. Rountree: So I guess my comment on that in terms of distinguishing in the city, the other things that we have talked about are more quality or look. In my mind • Meridian City Council Special Workshop April 29, 2008 Page 17 of 51 what is going to make us or not is something to bring people here and that is easy to do business and having multiple choices and flexibility, rigidity is just going to move people out of here. So our plans have to be flexible and be fleet of foot to capture the right things at the right time. To me that is what is going to make a unity is to just hunker down and say it is going to be this. Stiffler: Go ahead, Steve. Siddoway: I was just going to ask what is it about Meridian Parks and Recreation in thinking 20 years down the road that distinguishes our parks and recreation program from others. What would you like to see it be 20 years from now? Zaremba: I don't know whether this is competing with the Arts Commission, but I would like to see cultural programs as well as - I love what you are doing already and things are going on of course more of it is fine, but if we have a real cultural arts center at some point in combination with the Arts Commission I think Parks could run cultural programs and putting on plays and maybe not mimicking the Shakespeare Festival, but different kinds of things that would be a community activity and draw people from other communities in as well. Rountree: Steve I don't know how you do this 20 years for recreation, especially when we have no idea what it is going to be, but at some point and time we are going to have to get into the virtual business and however we get into the virtual business of be done in such a way to get kids active and get them off of their butts instead of two and three or fours hours using their thumbs. Look at what your boys would do if given the choice? My grandkids, if you give them the choice, they will sit in front of the high tech electronic stuff and play games and they would probably go crazy. You could do everything virtually, but you need something, recreation component, a parks component that can get groups in the community engaged, whether it is gardening or - I don't know what it is going to be in 20 years. De Weerd: Well, I think the speaker that COMPASS had and said that that will be the greatest challenge in the next 10 to 20 years is pulling people out of their houses. So, your jobs become even more important in drawing people out and giving them activities. Siddoway: Being a community. Stiffler: There has been a lot of things written in that trend compared to recreation department programs have been more reactive to (inaudible). It will be reemphasized in that time period that the President is mentioning of having to be totally proactive to forward people out as it goes forward. Meridian City Council Special Workshop April 29, 2008 Page 18 of 51 C~ Rountree: And it may be that your direction is more encouraging and emphasizing in teaching social skills because if we do get more housebound, social skills are going to be (inaudible--) how the tone will be put in our electronic messaging. Which to date is not very good. Nary: It seems like part of that vision for doing that is trying to find a way to make those recreational opportunities available and accessible. You know, I live a block from a neighborhood park so we use it often, but if you live five miles from a park and you have got to drive there, which we all recognize is the transportation issue, you don't have another means to get there, generally, besides your car because there is no pathway to get there. That seems like the challenge to me for the Parks Department is if you want to provide a recreational opportunity whether it is classes, cultural or whatever you have got to have a place people can get to, kind of like Councilman Rountree said with the downtown, they don't have to drive their car just to go to the park, go to the class or just to go to something. So that accessibility may mean from a parks perspective they have got to look at how to put different size, different things within a reachable distance to people and I don't know what that is going to be in 20 years, but whatever that reachable distance is, you know we have a lot of neighborhood HOA parks and are they still going to be around in 10 to 15 years? Some of them don't like to keep that; some of them don't like to maintain them anymore. Is that an issue for the city or not? I don't know. Bird: I think you hit it and I think it is either the city or Western Ada or between the two of them. You are right, the regional park, we have got the nice regional park. We have got some large nice parks, but it is like Bill says if you have got a park within your neighborhood, you will go out and use it a lot more than if you have to get into your car, load the kids in, particularly now that they have to have bumper seats or whatever you call them and takes five minutes to get the kids, grandkids in the car. So, they are not going to use it as much if they walk across the block or a couple of blocks down. So I would think that - I wished I had the answer, but some of these HOA parks, if they offer them to us and they are large enough, we are going to have to take them. Either us or Westem Ada, one or the two and take it over. I think in the future they are going to be the deal. I think the regional parks - if you look at Boise, they have two regional parks, Julia Davis and Ann Morrison for years and they get used. I tell you what they have got the willow lane and (inaudible) alliance parks and some of these are used a lot more because they are closer. Borton: Mr. President, Stacy and I would like to see a shark tank, please. She wanted a shark tank. Let me tell you one thing that would be neat to see in 20 years and that is an "AA" ball field and hotel complex for the City of Meridian. I Meridian City Council Special Workshop April 29, 2008 Page 19 of 51 know it is a big project, big idea; but to kind of rain on the parade a little bit when I look at what the city provides in 20 years at its ultimate course, it is running water, flushing toilets, police and fire and open space and true essential city services and it is tempting to think big and broad and let's have 25 brand new different types of amenities and programs and departments and we can do anything in the world, but just because you can doesn't mean you should. It is the role of the city, I think might be more limited -this is what I mean about raining on the parade -more limited than we talk about or what we want to provide. For me, the most important parts of the city are those true essential services and have the absolute best police, fire, water, wastewater, open space opportunities, accounting departments, finance, IT. Stiffler: Mr. President I would like to bring only one other comment that I think is Steve's question and then after Councilman Borton's comments. I think that opportunities by the basis of what the Council has already established in relationships with the School District and with other entities that we see happening. I think sometimes with the essential services it is the opportunity for partnering. A lot of the things that I am talking at the 20,000 foot level, the partnering with the School District and recreation programs and with ISU and the well science programs and the things that we are already doing do encourage proactively to get what President Rountree indicated of how do we get the kids out there. There is a lot of opportunity to partner with a lot of those other entities who we already have excellent relationships and a proactive side that can help in that. Moving on. Is there any other comments that anyone would like to add to the question 3a reference? I think there has been a lot of issues and elements that have been brought up and are distinguishing things and a commitment there. Is there any other comments, Madame Mayor or --? De Weerd: I guess I would just give kudos to our staff today. I think our staff has been the leaders for some time in innovation and meeting service demands with the resources that we have and continue to blaze trails for others that desire to follow because they see the success of these programs and certainly I believe that it is allowed because they do have the trust and confidence of Council and they are given the latitude to think outside the traditional norm that find ourselves in. So I guess when you ask what will distinguish the City of Meridian from other cities, it is just more of what we are doing in setting and raising the bar and reaching to higher standards. Nary: One thing I was going to say and maybe so Phil feels like he came here for a reason is the 3a which may be a segment to question 2 is I think for the city from the IT perspective is that connectivity liked we have talked about and some of that is technology to get interaction, whether it is a better website, but more interactive opportunity through the website. You know we won an award last • • Meridian City Council Special Workshop April 29, 2008 Page 20 of 51 year at AIC for having the wireless downtown because no other city in the state promoted doing that. I think we will find in five years lots of cities doing that. That is not very unique anymore. So, where are we, like the Mayor just said, in trying to be the leaders in these areas how do we draw more people in? We know everyone uses the intemet way more than they read the paper, go to the library or watch television anymore. So we know people want that in some fashion and I think maybe that that is part of what we can bring as departments to you as well as the direction from the Council of where would you like to see it go? I think the possibilities are large for us to be able to get more people engaged to our city through the electronic forum more than you may get than to get them to come into City Hall. I can't envision in 20 years as many people walking in to pay their water bill as there might be today. But, there probably will be some, but we have progressed technology wise in the last five years and I would just think that we would continue to do that, you know. The only difficulty that we had in this discussion with the IT folks is that most of the things that will exist in 20 years, some third grader hasn't invented it yet. Because it just doesn't even exist. The first time I got a cell phone I couldn't imagine having a blackberry 10 years ago, now I can't imagine working without it, but 10 years from now I probably won't need it. So that seems to me from our end, the IT side an area to continue to progress, to try to keep the city heading that direction to connect our citizens to us whether accessing the intemet at a Council meeting, whether it is before or after the meeting, during the meeting, whether it is to be able to get online to sign up for city programs, city shelters. I mean we already pay the water bill, but can we do most of city services on the intemet? Not yet, but we would like to get there. De Weerd: Anna are you in a pool? Canning: No. Nary: I heard you say double down. Does that make sense though? Rountree: My comment on technology and I think you are right Bill that we need to maintain our efforts to maintain and keep up with technology, but I am not supportive (inaudible). Let's let somebody develop it and if it looks like a good idea, like a wife range within the city or whatever it might be then yeah let's do it once it becomes a (inaudible) and we can take it off of the shelf and put it into place. Maybe doing it before somebody else does, but that is not starting it. StifFler: I would say from Bill's kind of preamble related to question 2 I guess I would say still keeping it at the bigger picture level rather than specifics. I think that President Rountree (inaudible) the leading edge let's look at the utilization of that that's already there. Are there other comments from the Councilmen on the Meridian City Council Special Workshop April 29, 2008 Page 21 of 51 bigger picture of technology as it relates to you viewing going forward that you feel is important to share? Rountree: I'll say this. Let's not lose pace with that demographic that is not technologically oriented. Some days I feel that I do that. De Weerd: I know I do by the hour. Zaremba: I would only comment on the philosophical thing and maybe it's because I'm slow to incorporate technology as I get older. I'm not sure that we need to be in on what's called the bleeding edge of the newest technology every time. Where was I at -the fire meeting where you were describing something we were the first people in the world to buy and now we're two generations behind or something like that? I do like the idea of incorporating new technology but we probably need to be the 10~' people to buy it instead of the first people to buy it so that some of the bugs have been worked out of it. I don't want to be the last one to buy it either but just not be on what's called the bleeding edge necessarily of the latest and greatest. De Weerd: I agree to a certain extent but where it makes sense it makes competitive sense you look at downtowns across the country right now and the type of population that live in downtowns we do have to be aware of what kind of city infrastructure is needed be it fiber or even fiber to our business parks to make sure as technology improves that we have the infrastructure in place. I guess there's a line drawn. Do we have to have the (inaudible) probably not but do we have to have the infrastructure that others can utilize or as private industry can provide it that we have the dialogue and the foresight to coordinate so that those things are incorporated into long term plans. I think that's some of it. Stiffler: Any other comment from any of the other leadership in regards to where they feel technology may be impacted in the same from public safety side anything else to share in the bigger picture? Anyone from Public Works? Barry: I don't have a comment regarding the technology I guess other than just to say do we want technology driving what we do or does what we do drive our needs for technology is kind of the question. Rountree: Technology is good to drive our business (inaudible) not the other way around. Barry: I did have a different comment actually related to sort of the bigger picture. We talk about Question 3A what will distinguish the City of Meridian from other cities in the Treasure Valley. Councilman Borton you had said that you see i ~ Meridian City Council Special Workshop April 29, 2008 Page 22 of 51 essential city services in 20 years as being critically important in your vision. You said water, wastewater, fire, police and other sorts of essential city services - I guess the question I would have for the Council is how do we see the service delivery in each of those areas. Do we see the service delivery at the local level? Do we see the service delivery at a different level say the regional level transportation or fire or wastewater or water? Just from an infrastructure standpoint what - we want to keep things at the local level with regards to service delivery or regionalize our services to a regional level. That goes a long way in driving identity and character and also at the fiscal planning and positioning as it relates to overall city services in the next couple of decades. Borton: Mr. President. Where I was coming from was not regional. It wasn't necessarily a regional approach there are components to that that we don't control. (Inaudible) I asked a former director this question is for your department you can ask (inaudible) within this state what would make Meridian's Fire Department be the absolute best number one department. If there's a way to rank what would make Meridian number one? If they're not one now how do you get there? Kilchenmann: A ladder truck. Anderson: I've got them trained. They're answering forme. Borton: You know kind of start there and the metrics might change it might become an insurmountable obstacle to get you there but I don't know the answers to those questions. In the simplest form to have the absolute best in every sense Police Department, Fire Department, Public Works Department, Parks, Accounting - Canning: Planning. Borton: I didn't hear that part you're breaking up. In the top 20 Planning. Find out what the needs are. That's one of the questions that I would want to know that says you know put our money where our mouth is and be the absolute -you can have the best Fire Department. I'm not saying we're not it's going to require new stations who knows. There might be some hurdles that we can't get to but why not ask those questions so when someone is asking me what's in Meridian why is Meridian so cool? What's the greatest place you say let's talk about Police and Fire these essential city services that we provide. Why are they the greatest? Rountree: I don't disagree with that but I would say that it appears that the regulatory environment may drive us to regional approaches sooner as opposed LJ Meridian City Council Special Workshop April 29, 2008 Page 23 of 51 • to later. I think everybody needs to keep that on their plate. I don't know if we can plan for that in 20 years (inaudible) there might not be such a thing making everybody start to come together and (inaudible) fire protection county wide or emergency services EMS or whatever. I don't think it's out of the question. I think we need to be open and flexible to it but I don't know that we necessarily chart a path based on the acceptance of that philosophy of our neighbors because I don't see them talking about us. Stiffler: I guess I would interject. I hear --from hearing from Councilman Borton what President Rountree said is that the reality is that you're still saying that it's a requirement it's essential to plan a position and make sure the city takes care of those essential infrastructure services and still rely on being open to other options that could be beneficial in that position or standpoint because there is no control over what may happen and I know you're familiar with Washington State I think Ron is you're seeing some regionalized fire stuff starting there in certain areas. Yes, each one of those cities that I know of where I worked with on the planning, they took care of their services. They thought that was their essential standpoint that they needed to do and when those options came up then they needed to be considered and evaluated on that basis. Councilman Zaremba. Zaremba: I was just going to comment. We actually already have examples of where fire and police and the Planning Department in particular have taken the lead on setting the benchmark for what either others want to copy or what can become a regional system. I hadn't thought about regional public works services but again, I certainly would be open to it like President Rountree. There may even be some efficiency that means that we ought to take the lead in becoming that regional facility. I would like to see that explored. The first point is we have to provide for our own basis. If there's away that we can do that and take the lead on helping everybody in the valley meet their requirements so much the better. We have already become known as the leaders on some thirigs and that's another area that hadn't occurred to me. De Weerd: And maybe that's something that we can bring back is looking at where those opportunities or regulatory type of actions might present itself to have that anticipatory thinking but I just had a discussion with another water provider and they were talking about conservation and education programs and doesn't it make better sense that instead of each of us doing our own that you all collectively get together and do that as a whole. Those are our opportunities and those are the things I think that we need to work to identify and bring back for further discussion for Council and have more detail. Anderson: This I want to share with you. A good example is this new EMS system that Councilman Bird and I have been working on for about the last year Meridian City Council Special Workshop April 29, 2008 Page 24 of 51 and a half and we're going to back up to the point where we change state statutes and we will require regional participation in this EMS system but yet it will still allow you to keep your own local identity and your own local control and it will give you more voice but it will make consistency occur in the training and the level of care and protocols and all of those things. I think you can actually do both things on some occasions. This EMS thing when we finally get it adopted and worked out we're hoping to go to the legislature next year and get the state law changed. I think it is a great example of the work you guys are talking about here. De Weerd: Looking at uniformity but not losing your identity. Anderson: Yes. You're part of the system and a voice in the system but it improves the level of service across the board. Bird: Well I think we have -that's why we have the POST and stuff like that with our police officers. They all get basic training throughout the region but each department has their own training too. You have your own identity but you still can intermingle with regional other law enforcement officers and still have the same laws and do the same procedures am I right Jeff. Lavey: Well to a degree. We still operate in our own identities and our own separate policies. We don't have shared policies or procedures or anything else so we still operate separately. You can look at some areas that might improve efficiency but you need to make sure that you don't lose who you are and some of those things that are important to the - that I heard some of the Mayor and Council say as far as who we are, what we represent and how we are to our community. You lose some of that if you go and regionalize and so that's just one thing I caution for too. There's also a uniqueness as far as some of the labor laws and everything else that are the difference between the police agencies that you don't often see in the fire services so it's a little harder for us to join forces. It's challenging more challenging. Stiffler: I would like to move forward with -actually let's forward to question 3A as you will note the next question that the leadership group put together had to do with almost defining potentially distinguishment having to do with what might be considered as unique services or types of services for those related questions. I think we have already heard some input with regard to the Council's view with regard. to the core surfaces and the requirements that you look at. I guess I would ask related to if there's any identity to what you consider to be unique services looking out that you feel are important to bring up or in the area of more types of services to help define where you think that may be going. Not so much just in the distinguishment but the identity of the services such that Meridian City Council Special Workshop April 29, 2008 Page 25 of 51 maybe have not been discussed or brought up. I guess I would -that could also be - if there are some ideas from the leadership group when that was identified if there's something you wanted to question or ask about. Did Anna say something? De Weerd: No she's just moving. Canning: Sony my phone is running out I have to plug it in so I had to move my chair. Rountree: I thought you were rolling dice or shoving food in your mouth. Remind me never to call in. Stiffler: So I guess -make sure my clarification or question I'm kind of skipping. I'm leaving 3D out I'm just saying to make sure if there's anything in that bigger picture that you perceive related to unique or additional services that in this planning going forward that we think we need to be thinking about or looking at for leadership responding to you to meet those potential needs. Rountree: Phil, my comment in that area is -and I'll be working with Tom as we work through his reorganization structure but there's some specifics that I'm going to want them to explore that I think would certainly be unique particularly in the building services area as it relates to our command control mentality on permitting inspection versus acceptance of professional engineering and professional architecture and that sort of thing. We will be working at a very low level and I'm not going to (inaudible) but just the idea of being open to those kinds of discussions then the investigation of has it worked some place else and if it has been tried and hasn't worked I want to know that. If it hasn't been tried I'll want to know also that (inaudible) jump out into the bleeding edge again but I hope that the liaisons with various departments have those kinds of ideas and the department heads are open to at least being cordial with the dialogues and then tell us we're crazy but that's okay too. Stiffler: I would say President Rountree I kind of view that also as kind of (inaudible) ask the Councilman too as a matter of looking at that liaison or the discussions and looking at any opportunities of what we might call continuous process improvement an ability that's an ongoing fiscal responsibility kind of ties into the focus areas to look at where those opportunities may be for that ongoing continuous process improvement and what's going on. Zaremba: It's maybe a different way of saying the same thing but the way I describe that is as we grow, or any organization but this city in particular as we grow we step a little higher on the ladder which means we can see a little farther • • Meridian City Council Special Workshop April 29, 2008 Page 26 of 51 over the horizon and we get a little bigger and we take another step up the ladder not only are we maybe not able to identify today something that we'll see very clearly 10 years from now that we should be doing the continuous improvement is something that will keep identifying those (inaudible) but we also need to each department in their own areas. As we get bigger and bigger we cross thresholds that require federal requirements and other local practices maybe a better way of doing business for 100,000 people than you would have done it for 10,000 people. Just asking the directors to keep watching for those things that need to change as we evolve and that's exactly what you said continuous process improvement. My point was you see new horizons you step higher. StifFler: Any other discussion or comments referencing particularly 3B and 3C? The last question there is it that we will have a different approach to providing these services? I guess that question begs itself as a different approach. I think we've talked a little bit about the approach right now just in what Councilman Zaremba said. I said does anybody have any other comment regarding that? I think it's intended to be an approach that you think gets the best end result and is ongoing as the level goes up to try to say how do we continue to maintain. Are there any other comments? Before we skip past identity we would like to take a quick break. De Weerd: Why did we skip question 2? StifFler: We did it. De Weerd: Kind of. I don't know I guess I really want to see how we could start using technology to keep even the elected that are informed like an information dashboard or something that can keep (inaudible) upon crime statistics for fire calls or flows. I guess as you look at how you can use technology to keep your elected officials informed so that as a citizen might direct a question their way they have an ability to have more instant information instead of calling someone. They have to gather the data just even building permits. Okay well what is the building permit count and how is that related to the year before? Rountree: My comment to that is to me that's all stuff that could be part of the webpage as public information. Why should it be just for us to analyze. I don't want to analyze if for somebody who asked the question I want to say it's all public document it's on the webpage take a look at it for yourself. De Weerd: Yes but there is a way to present it to you guys versus having it out there on the web. There's going to be different needs for that. I guess just looking at information accelerated (inaudible) that can give us the tools as -and certainly we need to bring those things to you when we make decisions but you • Meridian City Council Special Workshop April 29, 2008 Page 27 of 51 have those at your fingertips as well and always looking at the efficiencies too. It's kind of like the meter reading. Now that you can radio read them that you don't have to have extra personnel to go out there where can we find those efficiencies and that is a technology accelerator that we need to be considering as well. I don't know if they're necessarily new technology but it's bringing ideas to the discussion that make sense to a vision of I guess more accessibility or connectiveness to our citizens. They don't necessarily have to come to city hall to get the information it is available online and vice versa to our different workers that are out in the field. That technology is there with them so they reduce the number of trips they have to come back to the office or what have you. I'm sorry I kind of missed the (inaudible). Nary: I was going to say Mayor, maybe to follow up on my earlier comment of what you just said. I agree with the Council. We are the govemment we are rarely going to be the first people to do anything. That's just the nature of the beast sometimes in govemment. We may be the first governmental entity to do something. Someone else will amend it, we edit it we try to make it flow the citizens' needs and make use of it that way but Iwould - I think from the IT perspective that's what we would continue to try to do. To follow up with your comment Mayor I think part of it is really educating the public and educating the elected officials. So many times we talk to the public about something that they don't understand and they are very frustrated about whether it's traffic where the school is located or whether it's why that pathway is here or that park is there or whatever. We have lots and lots of information and sometimes we don't share it enough with the elected officials so they can tell that story to their constituence we don't always know the means to share it to the .public to educate them that the decisions for these weren't made in a vacuum we didn't try to do this to upset their lives. we did it because it made logical sense from the cities business perspective but we didn't always have the opportunity to share it or we didn't know how to share it better. Maybe that's one of the things with IT that we could help provide all of you with better information in some fashion. I don't know what that is today but some way because many times you folks get bombarded with things from constituents or other agencies that we just haven't given you the information. You can go back and get it from us but we need to find a better way to get that into your hands sooner the same thing with the public. Many times when you do educate people about it I mean other than the people that live right next to it and don't like it, it doesn't matter what you tell them, when you educate people about it and they understand all of the thought process that went into it they don't get quite as upset anymore. They kind of get it. They understand. They might not like the outcome but they understand that their concerns weren't thrown away or ignored but really did go into the big picture and you still try to make a decision. i Meridian City Council Special Workshop April 29, 2008 Page 28 of 51 De Weerd: Well we just need a user friendly website. We need - Nary: More information and better access to it. Stiffler: I guess something to summarize. I think that just to quickly kind of move on as I see that as far as looking at technology from an information base looking to leadership to come back with any recommendations that may be there to enhance that as Bill outlined. I also think the two connect also as I heard from Council that they were saying also the same as process improvement if you can bring technology, we're not looking at developing technology but we working technology enhance the productivity of what we do opportunities within the operations of services that enhance that. Bird: Mr. President. Rountree: Mr. Bird. Bird: Can I follow up on something that Bill said. Bill I want to tell you I think right now that we are getting the most (inaudible) facts and figures from all of the departments that we have ever gotten. I'm very appreciative of it. Your office certainly keeps us informed on anything that's confidential. We usually get that out in one day. Ron and Stacy and the Billing Department and all of that we get monthly reports on that. I think the Chief is quarterly on the police. I feel that I'm probably the best informed elected official in the valley because of it. We'll go back to Charlie. We have a nice website and if we get it out on that - if we can't explain it to them all we have to tell them is go to it because we want people to use that website. As somebody earlier said, I'll guarantee by 2015 very few checks will be going over a counter at city hall. They will be being paid through the intemet. I think all departments have been very open which I highly appreciate and I truthfully believe we're the best informed elected officials and how we handle it that's our problem. I think we get to the website as Charlie said - we get a nice website and its all public record. I have nothing but compliments on the way the information gets to me from every department. Tanner: Actually if I could add one other thing. One of the big things we're looking at is adding an enterprise level software system and with doing that one of the big problems we have right now is in the public departments being able to communicate together quick enough or (inaudible) communication at all. We're hoping with that to be able to get the departments to talk to one another better and the same thing we'll get that same information back to the public like doing things like permitting and that kind of stuff (inaudible) do them online and have them come into the system. Then all of the different departments in the city can actually see those permits and work on them and work them all the way through i • Meridian City Council Special Workshop April 29, 2008 Page 29 of 51 where right now it kind of goes to one department and no one else can see what's going on. We're hoping that it will really improve things. De Weerd: Well and it's more efficient. There's less duplication that you're not all inputting or having to touch it that many times as well. Same with HR and accounting and payroll so it is finding efficiencies through not single user programs but that you have multi-user ones. Rountree: Back here at 7:15. Canning: Do you want me to just call again at 7:15? De Weerd: Yes Break Rountree: We're ready to move onto economic strategy. Nary: This is all Stacy has been waiting for. Stiffier: Again this was intended to be at the bigger level of looking at the overall strategy it's not intended to get down to the Witty gritty. That's for future reference and again as I just reiterated that we go through this step and like to get the discussion going back and forth of any comments or any questions of leadership. Then the last item next steps is not what we're going through tonight that's more of the next steps for leadership to come back and respond to this taken from your input. I would have to say in the second paragraph there under economic strategy there were several financial strategies that leadership brought forward and just for discussion points having to do with fees support the full impacted growth, existing rate payer support growth, manage growth concurrent with the available capacity and partnerships to fund smaller identified projects. Those were just more in the broader picture. I think Tom and Anna - I don't know if Anna is still on the phone or not - Nary: She is supposed to call back. I'm just sending her an email saying we're back on so she should call in a second. Stiffler: But when those were identified I think those were just meant to be more of -because Tom you were part of that we were looking at options to kind of - to engage some discussion about what Council may view about some of those things. Those questions all do kind of beg and some of those strategies they beg to also looking down through 4A, 4B, 4C and 4D. I guess the first question and maybe that -considering how this city should financially accommodate future Meridian City Council Special Workshop April 29, 2008 Page 30 of 51 growth. I would ask that -ask for any comment as it related to kind of the bigger picture strategies that could be impacting that. De Weerd: Anna? Canning: Yes. De Weerd: Hi. Canning: Hi. Rountree: We're going over economic strategies Anna. Canning: Pardon. Rountree: We're going over economic strategies and Phil has just asked us if there are any comments on the approach to financial strategies to accommodate growth. Canning: Okay. Bird: I'm sure you've got an answer to that. Rountree: We just started so if anybody - I guess I'll give you my thoughts. You have given us the basic four strategies in your little white paper here. It seems to me that all of those are essentially strategies and you've said what I'm going to say you have to (inaudible) strategies depending on the situation and the department you are with. It's how innovative you can get with those strategies. I don't see the city getting in a business where we're going to have a profit unless some of the services that we have we want to sell for awhile and / or do we have some infrastructure that we want to sell and put the money in the bank or those kinds of things but short of the normal taxing fees impact fees hopefully at some point in time the local option, revenues, bonding if need be, LID's, CID's if we have the possibility of CID's. How do you bury a multitude of those to do whatever it is we want to do? Kilchenmann: I see bonding as being major and LID's like you said. Rountree: Yes I think they are in my opinion implying impact fees if you will. De Weerd: I think one of the things that will be helpful when we bring a detailed plan back is to detail the tools that we do have and what they can be used for. I think we have to have a better grasp of the type of funding tools we do have as Meridian City Council Special Workshop April 29, 2008 Page 31 of 51 we explore some of this. I do know there were some specific questions on this and Council you have four different considerations there. To us some of it depends on what the issue is we're looking at funding for as you have characterized. Is there anything you wouldn't ever want us to consider or do you have strong feelings in any particular direction? I guess that's what we need to - we need to know what your side boards are. Rountree: I guess my side boards and this is probably foreseen (inaudible) is in terms of strategic planning I don't know that we necessarily ought to be relying on increase in property tax. Now we can rely on increasing property values and the tax generated there but not significantly altering the property tax. De Weerd: And that's exactly what we're looking for. Bird: Mr. President. I agree wholeheartedly. I think to go back unless there's our economic strategy is one of our big zoning points is our taxes. When businesses come in we not only have a good climate here but we have the lowest taxes. I'm like what Charlie brought up on fees, we're not to make a profit but we've got to cover the cost. So many times in the past our fees have not covered even the cost and you're entitled to cover your cost. Your cost also includes maintenance, inflation and some reserve that you can also put in. Our biggest downfall has been that we as elected officials, and I'm talking about seven of us in the room here that have sat on the Council at one time in the Mayor's place, we haven't checked them enough. We need to review these every year. De Weerd: And we are. Bird: We are now Tammy but we're still - we can still catch up. That's the problem you get 10 years behind and you just can't go out and catch up in one year because they would kill us. I think Charlie said last time we brought those fees forward one of the statements that were made was yes we need this but we don't dare put it in right now. I think the main thing is we make sure we get our costs and sure we don't need to have a 25 or 30 percent profit but we need to make sure we get our costs. Everything that we just discussed is costs. Rountree: I think the other strategy from my point of view on fine actions is we all need to keep our eyes and ears open on what's happening in the nation at the local level. If there is a modification to an existing statute in the state or any statue in the state with a new mechanism we all need to be ambassadors through AIC to get at least a hearing at the legislature because I think the message we have given them over the past few years is in order to have sustainability you need tools and in order to move away from the cry about Meridian City Council Special Workshop April 29, 2008 Page 32 of 51 increases in property taxes you need tools. We all have to do our due diligence there. The directors and everyone else because quite frankly the directors are the ones that are going to hear about the innovative solutions out there and your networking first. By all means don't hesitate bringing it forward for a discussion. If they catch fire I know I'll support it with AIC and get on committees to move things forward and I suspect the rest of us would as well. De Weerd: I think it's too, if you seek new regulatory changes that are going to have real negative cost impacts we need to immediately be recognizing that and be talking to our congressman to our state officials as well and communicating that these unfunded band aids what kind of financial impact it really has. I know everyone is struggling with that but it's more again going back to that anticipatory thinking and how we can be better advocates for our community for the fiscal impacts that will be coming down. I imagine most of those Tom, are going to be more in your rental but we need to know those as you do. Kilchenmann: Mr. Rountree I just wanted to remind everybody that on the intemet we do have our revenue manual that describes all the sources of revenue that we have now and we'll just be releasing the '09 one next week so that one will be online. Rountree: That's on our webpage? Kilchenmann: Yes. Rountree: David. Zaremba: I was just going to comment its good that we have a lot of different sources too, of revenue and any tax or fee that you look at, if you look at only that tax or only that fee it has good effects and bad effects and it will help some people or hurt some people. The issue to me is to use all of the tools a little bit so that we don't load all of the city costs into property tax or all of it into a fee. We need to get a little bit from each one of those because they hit the users and the citizens differently and we try not to load all of the pain into one of them. I am in favor of using as many of the tools that we can specifically on the impact fees just a reminder that generally I think by state law those have to be tied to a capital improvements plan and my point there is to the directors and to ourselves, make sure that your capital improvements plan aren't short selling us. Being sure that you're thinking of things that we need and may need out in the future that we don't need today but if we're ever going to attach an impact fee to them they have to be in the capital improvements plan and just make that connection. One is a question. I probably should know this answer but when we all move into Meridian City Council Special Workshop April 29, 2008 Page 33 of 51 city hall are we going to have some gain or savings from not leasing a lot of places? Kilchenmann: No. Zaremba: No? Kilchenmann: The additional costs to the city hall will offset the leasing. Anderson: (Inaudible) utilities and that or do they increase enough that it would make up the lease? Kilchenmann: Yes by the time the utilities and the janitorial and the maintenance person and all the other costs. Actually you'll see that because we're going to account for it different we're going to put it -instead of splitting it up into the all of the departments we're going to put it in another government fund that will just 6e split equally in the funds to be able to look at one department and you will see those base costs. You know grounds keeping and so forth so when you look at the '09 budget you will see all of those costs together. Borton: Mr. President. One comment on the other side of the impact fee discussion is to be sensitive to the impact of the impact fee for example on economic development and to make sure while we want to capture our costs we still focus on our own intemal efficiencies. It's easy to be inefficient which creates cost (inaudible) and just throw it on the applicator or developer or what not in fact we might be able to -- and we need to make sure we have the discipline to be focused to improve our own intemal efficiencies because we can load up a capital improvement plan with so many gidgets, gadgets and projects that we actually stifle growth and actually prevent funding the capital improvements we intended to create. There's a balance there. Rountree: I appreciate that. That's a legitimate point in the process that we make is are we discouraging people because of our fees. We might have the lowest taxes but by the time we pencil it all out it costs more to come to Meridian. Bird: Mr. President I don't disagree. I agree wholeheartedly with that but I also think that we need to make sure that we are very efficient within our departments and we also need to make sure we cut a lot of red tape. Red tape will run developers away faster than fees. Stiffler: I would like to interchange just a little bit. What Councilman Bird said is I think and I know Anna is on the other side of the phone. I'm looking at Tom here and I would say this is one of the biggest compliments related to the economic Meridian City Council Special Workshop April 29, 2008 Page 34 of 51 development side and looking and talking with people is the appreciative nature kind of which Joe was saying that balance but they appreciate nature that what the staff has actually been doing. Because we all know that developers time is money and that time is money and I would say Anna is on the other side of the phone but I would say right now we have a very solid reputation as a community for trying to eliminate that red tape and giving people the answers to what they need to get done in a very timely fashion professionally. I would also say with what Joe has said, recent experiences pointed out to us that difference when somebody is evaluating our community, it isn't just that one item it's that multiple of items and we need to be able to be competitive in that nature to sustain where we really want to be. I think right now, we need to maintain what we're doing and that still means continuing to be as efficient as we possibly can in what we do because that's the responsibility that allows us to be competitive in that nature. Bird: Mr. President. Phil, I think one thing that also. drives the deal. We have to be efficient because right now Meridian is becoming the second Boise in land price. We got building in the 90's because our land prices were cheap and Boise's was high. Now Nampa and Caldwell is getting a lot of looks because of simple land prices. If you can go buy a lot over there for $30,000 and you have 70 or $80,000 if makes a difference so that's why we have to be efficient and do our job right. We certainly can't compete on the land prices anymore. De Weerd: And we can't Keith but one of the things that we found when this most recent large inquirer that we had hoped would come to the Treasure Valley as we work with Ada County and I'm song I'm standing behind you but I needed a wall, as we work with Ada County versus Canyon County we found that to look at that small business employer growth incentive that the state has that our tax base versus Canyon County - in Canyon County they recoup their 15 million dollars in three years of property taxes. It took five years in Ada County to recoup that so that's the vast difference. You may pay less in property but over time you are actually going to pay a lot more so that's our story to tell and we certainly have to make sure that it's told appropriately. Those are the things that we do point out and that you can tout because that is a long term business expense and that definitely impacts those larger businesses. Bird: And I'll be the first to tell you that I know Nampa is very, very embarrassed with their growth I mean very embarrassed and rightfully so. Stiffler: They definitely were when we actually did the variety of the two cast flow protections because I did the ones for - that I provided to Ada County and I did those and present value and then they did theirs and I can tell you our response was very positive in comparison and they didn't - it was a little bit embarrassing as Keith would say because it was a significant difference. Meridian City Council Special Workshop April 29, 2008 Page 35 of 51 Bird: They will be the first to tell you. De Weerd: No they won't be the first to tell you they won't be able to figure it out. Bird: They were very embarrassed over it. Stiffler: To move forward I guess a little bit past I think we covered potentially some of the strategies and some of the commentaries I think as it relates to a bigger picture vision that Council is giving to staff. I guess is there any question from leadership that would help to clarify anything within 4A right now that you feel you would -Ron? Anderson: I just wanted to - I think I hear what they're saying but again I think it's kind of a deal where Keith and Charlie all mentioned that it is really balancing and for me because Police and Fire obviously are the two biggest strains on the city's budget. We don't bring in much income but we're two of the essential services that the city provides and we understand that. We've done certain things within the Fire Department like our partnership with the Rural District that considerably helps out the city financially. My question I guess for you guys is we have the ability through state law to collect fees for our services and so how aggressive do you want us to get with that is my question? Because we can charge people for every time we do auto extrication. We can charge people who do not live in our district. We can have a fee every time they have a car wreck all those kinds of things and we can charge people when they have multiple fire alarms. My question is and it's kind of tike Joe was talking about is we need to balance that. If you want me to collect every fee that I can collect out there I mean I might be able to generate another $100,000 but is it worth all of the people that you make mad and all of the businesses you drive off because you're nickel and diming them to death. I guess the philosophy is what I would like to hear from you guys do you want us to go after every fee that we can or would you like us to maintain that balance so that they can (inaudible) talk about that makes this community people still want to come to. Bird: Mr. President. Rountree: Mr. Bird. Bird: I think Charlie said it Ron that we're not out to make a big profit. You know you say we could pick up $100,000 I hate to guess -she would have to hire a full time person and collectors and everything else. I think we - and I think taxpayers know that fire and police that's what our taxes pay for. You guys have got your impacts for capital improvements and you know and thank goodness in ~ i Meridian City Council Special Workshop April 29, 2008 Page 36 of 51 the Fire Department we do have the rural and it's been a very very good partnership with us. As we get bigger they are going to get smaller. I think there are some fees you want to leave alone. They're like grants some grants cost you more than you get. Lavey: Mr. President. Just to add onto what Ron said is that the Police Department does charge for false alarms when you exceed a certain amount and that was mainly for annoyance taken away from critical services when they're needed elsewhere. We didn't start doing it until it became so burdensome that 90 percent of the false alarms were even higher or 90 percent were false. That's the only service that we charge for other than paper copies and that sort of thing. One of the things you need to look at is your ability to collect even if you do charge, and how much of that time does it take to actually charge for those services. That's the same argument that we've done here recently is change some of the way we do things because the staff time was so great that we were actually spending more in staff time than the actual savings that we were doing. That's one thing that we need to look at too. With Ron and I we've had that discussion as far as we are public servants and we are supposed to serve the public but at what cost does that come. It comes in your property taxes and all of the other taxes that you pay and yes there's that discussion that well is it fair if someone out of the city becomes a victim or needs our services while in our city. I guess that whoever's in our city at that time they are ours to take care of. It doesn't matter if they live here or not that's the type of community that we want to be. I just think it's kind of silly to start doing that. Bird: Well it's the same token that if I'm in Boise and have a heart attack I sure hope the Boise Fire comes to save me instead of sending me to Meridian. I agree. Nary: I guess I would say from our end because we're in the general fund as well. What my expectation always is is that the elected officials of the city want me as a department director to be looking out for the cities best interest and where fees are appropriate if we believe there is a fee that is appropriate like for example the development agreement fee that is part of the planning fees that we just passed. We eat up a lot of our time on that we probably make up for some on the fee and probably lose a little on some of the other peoples of the fee but we overall are trying to recapture some of that cost so my expectation or understanding from the elected officials is what you want from us is that input and that expertise and that recommendation and yet this is one we should be charging for or no this is really what we believe is a city service that really isn't tax payer sort of a general service that they would expect not to have to pay a fee for. My experience has been sometimes if we try to capture too many of them it just makes it uncomfortable for everybody. It makes it uncomfortable for ~r s Meridian City Council Special Workshop Apri129,2008 Page 37 of 51 us to collect it it makes it difficult for us to collect it it makes it uncomfortable for you in the Mayor's office to enforce that, explain it and educate people and public safety arena. I wrote an ordinance 10 years ago for the City of Boise to charge people when they rescue them on the river because they're too stupid to know not to go on the river and I wrote it twice, they passed it both times and then they repealed it both items. It's very difficult for them to want to charge people for certain types of emergency services and I understand that. I think that's - I guess my expectation on our strategy list is your desire is we'll be open to it if we think there is a necessity or an appropriateness to it we bring that to you, bring a recommendation and bring that fee back. Is that fair? Does that make sense? Rountree: That was going to be my comment to Ron you know the Fire Department always implies to me that you are there for a public service to put out fires. Most of your mission anymore is medical services. If you look at part of those medical services through Ada County, they charge you to transport you. They want to make a monopoly out of it as best they could. If for instance, you're on a wreck and you have to use your extractors etc. is that a billable charge that you bill to the insurance company? Just like the guard rail that gets taken out or the sign that gets taken out or whatever if they have liability or collision whatever in damages to insure those I can tell you right now that the county and the state go after it -after that cost to fix whatever structure was damaged. Again I just throw it out to you. If in fact it pencils out the cost of collecting is not so horrendous that they actually make enough money to buy that ladder truck I don't know or buy updated extracting equipment or better training or whatever with hybrid vehicle and all kinds of stuff you run into now you know potentially killing your folks or (inaudible) I don't know. I would be open to it if you brought it forward. There again I agree with what Stacy said we don't want to create an accounting nightmare. Anderson: (Inaudible) answer your question yes we could bill for some of those fees but if you look at like Ada County EMS for example they are running on the people that they bill or they're running on 45 percent (inaudible---_~______________), De Weerd: I guess what it comes down to is if we want to continue to have that small town feel those are areas unless you see some cost benefit to even justify it. Rountree: And you do hear from people that come from larger areas when they're (inaudible). Anderson: That's why we've been selective and you look at the rural city partnership that brought in some substantial money. The impact fees that brings in substantial money but we're not coming to you with all of those. If we had the Meridian City Council Special Workshop April 29, 2008 Page 38 of 51 opportunity to pick up a good grant that doesn't have a lot of strings attached and bring that to you too. De Weerd: You do good Ron. Stiffler: David you had a comment? Zaremba: It's been said. Stiffler: It's been said. Okay. I think that when Ron brought that up as an example covers a couple of questions (inaudible) to what other strategies or what other things could be done or maybe the emphasis or what not to consider. I think there's been a general discussion about keeping that community feel but still be open to bring something to your attention if they think it will still fit within those guidelines and be appropriate for consideration by Council. I would - I guess question 4D I think that Charlie - or excuse me President Rountree made a comment on the integrated strategies by department or fund kind of integrated in each area that there is a question there that I think leadership put down does your preference vary by department or by fund? I guess that question still is out there for any clarification. Go ahead Stacy. Kilchenmann: I interrupted in nature of the funds that's kind of answered. I'm not sure who had the question but the enterprise fund by its nature is self supporting so the way we do - I mean we could structure it so the general fund -it's not a great strategy but the general fund can't support the enterprise fund legally. Bird: It can't legally but - Kilchenmann: We've never chosen that strategy so they by nature are self supporting where certain -the main corrections of the general fund by nature are not self supporting but considered to be services for the general public they pay for through taxing. I would say one of our -the second largest source of general fund after property tax is sales tax so President Rountree's comment about staying really involved with the legislature and being right on top of fiscal impact so changes are really crucial because that is our second -that's like 17 or 18 percent of our general fund budget. We have a development services fund we kind of think of it as self supporting because in the past it has been but when we show you '09 it isn't. It really is technically its part of the general fund we have just chosen by ordinance to set that aside. Rountree: The question is whether you get the financial strategies even if the funds are separate by their nature. I don't care what strategies you guys use to build that fun whatever works if it's a fee or by an impact fee or some other fee • Meridian City Council Special Workshop April 29, 2008 Page 39 of 51 charged for the service fine. If it works if its user fee based or hook up fee based or however it is set up whatever works for the situation. You got a question here about parks or about pathways how do we get them all integrated probably a multiple combination of some of these things to move forth and do it. (Inaudible) a CID now that we have the ability city wide or impact area wide that identifies the capital infrastructure improvements in the pathway that need to be done and what it's going to cost and what it costs each household. Bond to do it I don't know. That's the way to do it or I mean you could look at well we can alter altemative compliance for various things that people could do in the development and then they could make a payment into a pathway fund for altemative compliance and at some point in time the funds that Ithink - I don't know let's be creative and figure out how we can make these things work. Stiffler: I guess that would go back to the comment when the Mayor mentioned about tool box. I guess I'm hearing from you is that also - Rountree: Let's back down a bit. StifFler: But I guess I'm just saying from the bigger picture saying being creative to look at some of those other tools that can be in the tool box both by the virtue of even proactive politically within what's going on in the state and the other issues that have been brought up. Any other comments about question 4D or any comments from any of the other Councilman or the Mayor? I'm going to move to question 5 then having to do with how does the Council want to approach partnerships in the future. We have already had some discussions about partnerships and I sense there is a view of a little bit of looking at opportunities to be able to do that. I would say that looking at even from both leadership or from Council is there any emphasis or examples of where you see future other partnering opportunities or what could have an appropriate impact in the strategies in the future. Borton: Mr. President. There isn't a list that we haven't already addressed to some extent its other government agencies state local it's the school district, it's public private development which is in it infancy here but there's opportunities in the next 12 months to really develop that with COMPASS, DMV, etc. utilizing some mixed use development of UP there's always discussion. I don't know that there's a partnership that we want to turn away from. The school district that is one at least for me that just jumps out as a huge opportunity with what Steve is trying to do with the Parks and Recreation Program and starting to get that formalized a little bit. Rountree: I don't disagree with Joe's comment. Ithink we should be open to every partnership but let's make a list of things required. Let's not redo some of Meridian City Council Special Workshop April 29, 2008 Page 40 of 51 these things that we've got ourselves involved in and ended up costing us more than we anticipated. It doesn't matter whether it's Heritage or Bittercreek or you name it we have warts on all of them that have ended up costing us time and money and a lot of time and in some cases a lot of money. Let's make sure that we have that laundry list of things to include in contracts and agreements. As we team more will come up and we'll get more in there but let's at least team from where we have gone. Bird: Mr. President. Let's make it a partnership, partner ship. Rountree: I agree. Bird: Let's don't be the money pockets for somebody to use. I tell you and I've brought this up a thousand times and everybody is sick of it but a partnership to me is what Optimist Football is with Boise City Parks. That was atrue -they gave us the land that is a partnership. If we're going to go out and build something for somebody that is something else. De Weerd: But Keith you know you also say time and time again we're not Boise. Bird: That's right. De Weerd: We don't have the historical roots that some of these programs or communities have that can have the luxury of the expectation like the Optimist Football Field. That was phenomenal and I would love to find examples of where those actually do work in other situations especially in a new community like Meridian is with its growth. We also have to have some realities too, on what those expectations can and should be. Those are the things that we need to find. Bird: You have one park the biggest part developed without a penny of taxpayer dollar or even purchased. The back part of Storey's Park the city doesn't have a penny in it. De Weerd: And how old is it? Bird: American Legion Baseball did one and Walt Morrow did the other one. There can be partnerships and it's not just because we are new. Fuller Park is a good example. Not a lot of taxpayer dollars there. That's not to me an excuse I'm just saying if we're going to have a partnership it's a partnership. If not let's don't call it a partnership. Meridian City Council Special Workshop April 29, 2008 Page 41 of 51 C~ Anderson: I think the problem for us as Directors though, partnerships take on so many different looks and feel and so we have to just listen to what somebody has that they want to present to us. If they want to build a restroom in the park which isn't much but is that a partnership that you value and that you want to take on. We're just kind of the messengers sometimes bringing to you guys here's what somebody has presented to us and we would be more than glad to give you our take on it. We think this is a good partnership or a bad partnership or whatever but ultimately you guys are the ones who decide if you want to take on that partnership. We can't always bring you I guess the perfect deal that you guys envision that here's a 50 / 50 partnership because they don't all present themselves that way. Bird: But Ron that person is building that toilet or that playground and isn't expecting exclusive rights. De Weerd: They want to be the first to play on it. Bird: But what I'm talking about is somebody that wants exclusive rights to it. Zaremba: Mr. President. I would just say in considering partnerships we do need to consider whether or not -even if there is some gift involved in it to the city or whatever whether getting it accomplished the end result is going to mean more contract administration on our staffs time and follow up and investigation and oversight than it would be to just do it ourselves. If somebody offers something and we say gee we can save $50,000 by having them do and then we put $50,000 into watching them and making sure it gets done right it's a higher maintenance cost later or something then that isn't a help. I like partnerships but we do need to investigate to make sure that it isn't going to cost more to run it. Borton: Mr. President. The comment to that from me - my concern isn't so much the quid pro quo and equality of the exchange as the viability of our partnership. That's the biggest hurdle is the concept and relationship can sound great and can sound equal but if the other side - and I need help at least to stepping that out and knowing who really can step up to the line and get it done because I could seeing us getting stuck where the partnership is going to look great, we perform and they can't, oh shucks we tried and wanted to do great can you help us out? We're already too late and the ability to perform is key. Stiffler: I think I agree. I would just add that the ability to perform as Joe indicated is we'll say that I've been involved with a few other cities but because of a circumstance like you said I'm going to donate you this go cart track and then they find out it's great the donation but on the other hand it's costing them x amount of dollars to look at them doing it. In taking a private enterprise approach Meridian City Council Special Workshop April 29, 2008 Page 42 of 51 when partnerships are brought up the quid pro quo what it maybe is there saying is let's understand the ability to perform the same as you and look at it legally as partners coming together. What are both partners bringing to the table and what's the financial analysis of the impact of that and what are the parties ability to perform under that so at least when it comes to you as Council as best as you can is it's almost a requirement which is in the good faith of the partnership is to understand both parties capabilities in related to what is being brought there. Then you can evaluate the same as if you were in the private enterprise segment of it. De Weerd: That's what we need to bring to the Council is very fair to do that. However, you also need to factor in the residual benefits as well and involve community if it's a community build and man it takes just as much time supervising them than if I just did it myself but it is the community involvement it's the by in. You have a residual intangible benefit there that you would never be able to buy. There are those things too that we also have to put on the table too when Council considers what those partnerships are so that when you make a decision all of those things are mapped out in front of you. Bird: Mr. President. I don't think the only partnerships that we can have within the city is with the Parks Department. I think there are a lot of other partnerships we can come into with the private. We have in the past had lots of partnerships. De Weerd: Yes the K-9 Facility. Bird: The K-9 Facility is a good example. Landscaping and not only that we have a lot of sewage put in by developers. Generations so partnerships don't just come in parks though. I think we need to just look at everyone on a case by case basis. Stiffler: Any other questions from leadership relating to that partnership question? I'm going to move on to Question Number 6 which I think we actually - there was some discussion President Rountree mentioned about the possibility related about the Pathways Plan. I guess I would ask - I guess that first question is more of an overall question that's being asked by leadership. Does Council want development to drive the identity character the community or the city drive the developed amenities? I guess that's the question that was put together. Any response? Siddoway: If I can give just 30 seconds of background too. We now have the Meridian Master Pathways Plan in place. It was recently adopted. It does have in it as I've reviewed it, a list of pathway connections that would need to be city funded because it's in already built out areas and another list that would be • Meridian City Council Special Workshop April 29, 2008 Page 43 of 51 development driven. We have lists existing for both of those but the question is how soon do we want to jump in and start developing and building some of those city funded ones or do we just wait until we have more of the development driven system in place. Bird: (Inaudible) we would have to purchase the right of ways and what if we can't. Bill, if we're going through -our pathways through an existing development and the people that own that ground don't want 10 or 15 feet of their backyard taken out? What are we going to do? Nary: Well I think that's - I think you're probably going to have to develop a fairly comprehensive strategy to approach all of them. First you have to identify what you have and how you're going to get them. Boise, when the greenbelt when it was at its final stages that's exactly how they decided. First they had to identify what they had and how would they get it. First step they tried to do was donate. For many of the people that was fine. They could use the tax right off. It was either going to be fenced off to them so they didn't have to wont' about people in their yards or they didn't -they could see the greater good. You're not likely to get an imminent domain to go through for a pathway and you're probably not going to want to do that anyway. I mean that may not be very comfortable. You may end up in a situation where I think Boise ended up with where they are trying to buy. If not than they have to bypass it and look around and that's what they had to do. I think you have to look at which pieces and parts you have left and that's -the first challenge is to figure out what point you have to decide what you have and what you need to get and then decide how to we get there. Certainly like I said there are a lot of folks especially when you're dealing with Parks and Pathways that are interested in donating 15 feet of their backyard that they don't use. There are others you don't want people walking in your backyard not matter what you do. That's the challenge. You have that testimony regarding the pathway along the ditch bank over near Chateau Park. None of those people want it but they're not going to live there forever either. There are things to do that but yes; I don't think you would get there other than through just a normal real estate transaction process. Kilchenmann: Did Boise start that before a lot of the development was there is that why they were able to do it? Nary: It depends on the area. Certainly some of it was undeveloped or transitioned and some of it was new development. Some of it was done when some of the apartments that is along the greenbelt between Julia Davis and Municipal Park for example. A lot of those wanted to come in building apartment complexes and things and so they were more than happy to want to get rid of some of that. Some of that was done -one of the people that did that was Marty Meridian City Council Special Workshop April 29, 2008 Page 44 of 51 Igo who we've use he did a lot of that. But also they had a person with the Parks Department also that worked through the different irrigation districts. It was an education process to the irrigation districts to let people walk along the ditch banks because they would prefer, as you mostly know, in Meridian, they don't want any one out there they would prefer that. They figured out they could have people walking along those areas that wouldn't interfere with them it wouldn't interFere with the water delivery but it was just meeting with them, figuring out what would work for them, which areas and now I think they're a lot more educated so we don't have to start it from scratch like they did 10, 15 or 20 years ago. There's at least some mindset to do it but again, it's really just building those relationships and getting those folks interested in what could work for them pieces and parts along the way. Rountree: I guess my response to the question is if we zero it down to the pathway system then we're back down to ground zero. If, the (inaudible) requesting is developed to drive the character of our community or this community try to be flexible enough to give development to reflect what the community is because that's what we do here. If we have a plan for something, whether it's downtown redevelopment or pathways, then we try to get development done in such a way that we have continuity in those plans. If we have a plan in place and there are things in the city that need to be done the development isn't going to take care of on voids in the pathway system. If we have a plan in place and we want a pathway system then we ought to be legitimate with them at least making an effort to try to make some of those systems work that is a whole lot easier to tell the developer you know that we're wanting to make it work and we're spending money to make it work we want you again, to provide this portion of the pathway. At some point in time, it will be a while but we'll make it work. It's not like it's just going to sit there and be open forever but if we have a plan in place and we're not a working plan then what's the point in having a plan. We approved the plan so I guess that's something we want to do if it's not something we want to do then we didn't have it on the books. Zaremba: I think to me the question goes to how aggressive do we want to be in the areas that are already developed. My understanding is from the development that comes in that we're doing a good job of beating them up for the pathways that we need but retrofitting areas where we desire a pathway where there is a few gaps in it how aggressive do we want to be about connecting that gap and to me it may be kind of a percentage. If we had 80 percent of that pathway except for two people's properties I probably would feel more aggressive about that. If we were still only at 20 percent of the pathway I'm not sure we're justified in being that aggressive but that's just my opinion. De Weerd: We do it with the easement requirements for sewer and water. Meridian City Council Special Workshop April 29, 2008 Page 45 of 51 Zaremba: That's true. De Weerd: We just have a plan and it's executed over time and it's just going to take patience. I think it has already been stated that if we have a plan we have to start working it and we have to bring a plan of prioritization back to you all to say this is kind of what we're thinking as we have looked at what is currently developed what has been at least dedicated, and where our gaps are and these are -this is going to be our plan to work and start filling those gaps. Rountree: And back to ground zero (inaudible) 30,000 feet. You have community projects through ACHD that none of them have any pathways being requested with that million dollar pot of money. (Inaudible) problem on it when then you hit the state level for bikes to school walk to school on activity. I don't know if we have an application for that (inaudible) but if that's what we want to do there's a couple hundred thousand dollars a year that potentially we could start closing a couple of small gaps in our system without even going to the general fund. That's one financial creative way to do it. (Inaudible) no strings attached. I suspect there are probably some other national grant programs for fitness for kids that you can get more money to make sure you get more continuity bike walking facilities in parks and school playgrounds so we can keep the kids up off the couch and from in front of the TV. Anyway that's part of the high level stuff - we've got a high level plan let's work the plan. How are we going to work the plan? Well we're not here tonight to do that but at least sort it out and work the dam plan. Anderson: Just follow the plan. Rountree: Follow the plan. Make them work. De Weerd: I guess the overall premise for that question is do you wait until it comes to you or do you go out and start aggressively seeking it and planning it and those kinds of things. In the past we've just waited until it happened. Rountree: What are we talking about? Are we talking about the pathway or are we talking about stuff in general? De Weerd: Stuff in general. Rountree: Don't talk about the pathway because we aggressively planned it. De Weerd: You've already gone down that path huh? Meridian City Council Special Workshop April 29, 2008 Page 46 of 51 Stiffler: Unless there are other comments referenced the overall economic strategy that anybody would like to bring back up or anything to clarify I would say we would move forward. De Weerd: For that? Heck no. I'm not bringing anything up are you? Stiffler: I just would on Page 3 just to clarify where we go from here on the next step that given part of the information derived from and everything the intent is as indicated there that basically leadership can look at taking into that look and bring that vision they looked at back to Council and then being able to look at how that aligns I guess from the front part of the original alignment positioning. Also look at calendaring the kind of schedule to make sure to bring forth for each department still related (inaudible) looking at this overall strategy going forward and really how they look at that process. It's really coming back to give you more of the specifics of I'll say how to work the plan and what the impacts of that plan working it would be so Council can look at that. Kilchenmann: Good plan. Rountree: I think you have thumbs up on the direction to go and the next steps staff, directors and Phil. You got our support. Borton: That's the only thing. Did we give enough information or not? Rountree: We've given enough direction which is fine. If we didn't that's what we're here for. Borton: That's abig -before tonight looking at this topic no questions would come up - . Rountree: As you start to put this stuff together (inaudible) if we need to we make another workshop out of it. De Weerd: Well we need to make it -workshop topics as we start moving in that direction. I have - I can't remember who I talked to. I think that at some point as the directors we would like to get more information to you. I appreciated Keith's' comment that he feels like the information is flowing and you do feel good about that. What I would like to suggest as well as an opportunity on the monthly workshop is maybe an hour set for department reports. It's just an informational; not everyone will have a report that night but if there are issues that just an update just to get information just to let you know what's going on in our various departments. We kind of took that element out of our directors workshops and Meridian City Council Special Workshop April 29, 2008 Page 47 of 51 we find that we have this information void now of not really knowing what's going on in each others departments. Rountree: Well I think that was the intent of the workshops. (Inaudible). De Weerd: But I think it's more Charlie a good news piece or just a heads up piece not something that we thought you needed an official report on or that we had a problem we needed to solve. This is just an FYI these are the good things that are going on in our departments. Rountree: I would rather you do that on a monthly basis as things come up that draw your staff there once a year and put together a half an hour, 45 minute or hour long that this is what we did for a year. Do it in a timely manner. If it's 15 minutes on the workshop -- personally and I don't know about the rest of the Council but I would rather see it when it happens and then this is the excitement and this is the good stuff that we did as opposed to trying to accumulate that and spending staff time to put together (inaudible) which drives the staff crazy. De Weerd: Yes. I would like that opportunity Charlie. It is when a new employee starts or someone completes their certifications for wastewater operator you know those are the things that we want to bring. Rountree: When we see them we can recognize them - Bird: We used to this like Charlie said this is what the workshops were set up for. Nary: I'll take the time to introduce him. That was Mike Tanner our programmer that was here tonight. I didn't know you didn't know that so I apologize. I apologize that I thought after he left most of you didn't know that. Mike's the programmer and has been for the last couple of months. Item 7. Waiver of Fees for Good Sam's Club Temporary Use Permit: Bird: Mr. President if we're done I forgot to add something to the agenda if you want me to bring up something. Rountree: Go right ahead. Bird: We have a club called the Good Sam's Club that has a yearly garage sale for what do you call those things. At the Pioneer Credit Union on Meridian -and this is nothing new. They went in to get a -what was it Tara? Green: Temporary Use Permit. • Meridian City Council Special Workshop April 29, 2008 Page 48 of 51 Bird: A Temporary Use Permit. They didn't know it was going to cost and all of this. The guy that went in there acted like a horses' butt and I told him so. I told him it wasn't acceptable and it wouldn't happen again or he would go out in handcuffs. De Weerd: We won't even charge for that. Bird: But anyway they can't move their areas. Now this is the club that when we had break-ins at Settlers and we needed people to take their cameras and stay the nights out there they did that. This is the club that takes care of the rose garden in Storey Park but our girls -Tara cannot waive a fee. There are four people here that can waive a fee and I'm a member I would just assume abstain from voting but I would ask that we consider waiving the fee for them this year. The benefit of it all goes to Seeing Eye Dogs. Nary: Mr. President Members of the Council whatever you choose to do on that that's fine. What I was going to suggest is Ms. Kane and the Clerk's Staff and the Code Enforcement Staff are meeting this week to help address some of these issues. Maybe at our next workshop we will have an opportunity to have a discussion about that. We have had a lot of people have issues with it but we will all have that discussion with you and with planning staff prior. You won't get - what I'm trying to avoid from the legal side as well as the Clerk's Office with Ms. Holman is the entire world coming to you for a fee waiver every week. What I have suggested to Mr. Simison since the Clerk's Office is now part of the Mayor's Office is that if folks have an issue they certainly have the ability to write to you and explain their concerns with it and maybe at our next one we can talk about that a little more so that we can have a more uniform response to folks because it does - Mr. Bird I think one of the things you said earlier one of the -again not about this particular one I don't particularly care the reason that we charge a fee is because it costs us time. It costs us time and money. Whether it's for a non profit organization or for profit organization it is costing the city money. To develop a particular protocol would certainly be helpful. I think it would help the Clerk's Office it would certainly help you folks in responding to the public and maybe that's something after tonight we can plan to have a discussion at your next workshop about some recommendations and such. Since they're going to meet this Friday and talk about these issues from the service delivery side from the Clerk's Office we can also help formulate maybe some recommendations back to you. Now the recommendation to you may be that it's fine it should stay the way it is or maybe something else but I just wanted to throw that out that you've probably have gotten some calls or you may see some letters come through. It is a change and so people are certainly responsive to that. This particular one was certainly more responsive than others and so I want to make • Meridian City Council Special Workshop April 29, 2008 Page 49 of 51 sure you have enough information both from the legal side and Ms. Holman and I talked about it and Robert and I talked about it to bring back to you maybe in a couple of weeks at your next workshop to talk about it. Bird: Bill the only problem is they need to know now. Nary: Right and this one doesn't have a time element. I mean this one has a time limit. Bird: If it wasn't for the gentlemen that came in there I would tell you if he was going to be there to double charge him. He truly was a horses' patoot to our girls and I assure you that what I just said I told him. Nary: Of course we won't charge double fee since we do record this. We wouldn't want to do that. I understand. There is a time limit because it is this weekend so I know this one is different. Bird: I just brought it forward people. I need to let them know. Rountree: Any further discussion on - I guess my comment is if anytime we consider it there ought to be a legitimate basis for it for consideration. It seems to me the in lieu of aspect is the nick of time and services to the city ought to be one they take into consideration. When you have that discussion on Friday and then in this case where they have and I do recognize that they do spend a lot of time helping us with the park and that tough time we were having. De Weerd: And that can be part of the messaging. Rountree: Yes and that should be the message. Bird: (Inaudible) rose garden. Rountree: So with that, this wasn't calendared on the agenda. Can we actually take action on this Bill? Nary: Mr. President Member of the Council yes. It's a pretty minor issue. I'm not real concerned if you want to add this. Since there is a time limit there really wasn't a way to add that. Rountree: I'll take a motion. Zaremba: How much is the fee? • •. Meridian City Council Special Workshop April 29, 2008 Page 50 of 51 Nary: $133.00. Rountree: You have to pay it. Zaremba: I think with the expiration that this is an organization that does good for us that I would move that we waive the fee on this one specifically. Borton: Second. Rountree: It's been moved and seconded to waive the temporary use fee for the annual garage sale for Good Sam's club. Does this need a roll call vote? Nary: Voice vote is fine. Rountree: All those in favor. ALL AYES: MOTION CARRIED Borton: Discussion. That was a way for this to get - Rountree: This particular one. Nary: And probably to make note for the record. Mr. Bird abstained. Zaremba: Mr. Bird abstained yes. Rountree: Comments questions? Nary: Mr. President if you are at the end of your agenda - Mr. President Members of the Council and Madam Mayor this is Mr. Bird's 10th anniversary with the city this past January. We just got the certificate back acknowledging 10 years with the city. I wanted to make sure to give that to you tonight. Zaremba: Speech. Rountree: I got one of those a long time ago. Any further business? I entertain a motion. Zaremba: Mr. President I move we adjourn. Borton: Second. ~ •~ Meridian City Council Special Workshop April 29, 2008 Page 51 of 51 Rountree: It's been moved and seconded to adjourn. All those in favor? Opposed? ALL AYES: MOTION CARRIED MEETING ADJOURNED AT 8:25 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ,~, ~ O~ ~ 2Z i0 ~ TAMMY DE EERD, MAYOR DATE APPROVED ````~~,`-~111 U 19111 ~~~~,'''', J ~ ~~~~ o ATTESTED: JAYCE . HOLMAN, CITE' C ERK$]P,A~, ~~ ~ :~ ,y ~`~ • 4 4• ~J~'{~{ nn ~~ April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO, $-A REQUEST Approve Beer and Liquor License Transfer of Owner from Dave Edmark to Rudy's Beverage Concession at 2310 Overland Road # 150 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached ~~~ Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the CHy of Meridian. • • April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO. $-B REQUEST Approve Beer and Liquor License Renewal for Rudy's Beverage Concession at 2310 Overland Road # 150 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See afMched ~~' Date: Phone: Staff Initials: Materials presented at pubUc meetings shall become property of the Cffy of Meridian. • April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO. 3-C REQUEST Approve Beer and Liquor License Renewal for Corona Village at 21 East Fairview Avenue AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached ~P~ Date: Phone: _ Staff Initials: Materials presented at public meetings shall become property of the Ctfy of Meridian. MayorTammy de Weerd City Council Members; Keith Bird Joe Burton Charles Rountree David Zaremba I MARZM ~~~ ®f~e~d~~ Oaty Clerk ®~ce ~~~.~ APPLICATION FOR BEER / W/NE / L/QUOR LICENSE RENEWAL RENEWAL YEAR FOR MAY ~, 2008 TO APR/L 30, 2009 TOTAL AMOUNT OF $ ~6~•S' ENCLOSED I / WE HEREBY APPLY FOR RENEWAL OF: _~ BEER BY BOTTLE/DRAFT -sold /served ($200.00) /~f~' WINE BY BOTTLE/DRINK -sold /served ($200.00 ) LIQUOR BY THE DRINK -served -wine included($562.50) ~~~, OWNER / BUSINESyS~,~INF~ TyION/A~S'IT SHOULD APPEAR ON LICENSE Owner Name Date of Birth l®°-Iu'" ~''~ Place of Birth E~.~-x State ~ ~.~.- DL# ~ ~ Z~ ~3R c5( ~ ~ State Expires ~b^-G ~~ Z6 (A' Height ~~ Weight tr Eyes Hair ~~ IF MORE THAN ONE OWNER -PLEASE LIST ADDITIONAL INFORMATION ON A Address ~ (r - ~i°~ vyt~~ c ~ `d~~ ~ ~ g~12~~ Phone~~ ~ ~ ~~ ~-- ~3 SS# ~' ~ ~ ~ ~"~ ~~ PLEASE ATTACH: (...~ SEPARATE SHEET. ~ Copy of Idaho State License -!Copy of Ada County License City Clerk's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 20R-RR8-443 Fax 9rfR-RRR-4.718 . www marirlianrity nrn • • I / We hereby certify that there have been no changes in the above named business, ownership, directors, stockholders or partners during the past licensed year and that the information above is true and c rrect. Applicant ~--..a-- - ~-, ' --_- Date U3 Z ~'~' Subscribed and sworn to me this ~~~ day of `'~ \~~-~ 2008. ~ YJY `1:X1 ~I~JU~ ~,'~q~ Notary Publi r Idaho Oy•° ~ ' ~ ~' Residin at Mc~'(~\01~~1 ~n ~~~ 9 v ° ~®~ ~ R~ °°~ My Commission Expires: $-p~~ -'d~p~p ~-+~'•, `Cs ~,~ ~~ LICENSE ^` n O Z rJ n O m 0 °, 0 0 ~' y .. O O r ~_ 0 O N 0 0 a, 0 0 N O O SEE REVERSE SIDE FOR SALE OR TRANSFER OF r' ~ ~ T. oo p ~ c ~ ~ ~ m .~ 0 ~ ~ o ~ ~ v ~« ..~ cQ ° m m m CQ 0 ~ o ~ ~ ~ ~ N C --I -o O o D ~ r ~ -< -< ~ Z -~ -< -< m ° ` ° ° ` ° ` ° v ° ~ ~ N h ~ o o o ~ o o o c n ~ 00 0 o o 0 p 0 O v 0 m m m o o °- ~ Z D ~ < z D < z D < ~_ ~~ p ~ °' ~ m ~ r D m r ~ m ~ 4 m N _ Z C7 °, y 0 0 m ~- 0 A A A coo ~ o ~, M A ti ~ ~ ~ o ~ o ~~ ~f A ~ ~ co A n~ o~ A ti ~ co N W ~, 0 O ~ ~ ~ ti, { ~ ~ ~ ~~ ~ `'~ o ~~ ~~ ~ ~ ~ ~ ~ ~~ A A., ~. N `' o ~~~ N. N. N. /y~y ~ IJVQ ~. m ~ o o ~ ~ ~ ~ ~' A ~• O A x 0 c ~' n n ~ ~ Q ~ ~ ~ sv ~ A ~~'' (D COQ A ~ ~ n 2 ~. N a a n °c `G 8 T~T ~ \V ~3 ~ ~. v- CD D rn 0 ~ Q A, D ~~+ 0 ~ ~ ~D !~- cc ~D ~ ~ ~ O ~. n ~ N ~ tD r m can r ~ ° c ~ a ~ ~ x ~ ~ ~ 3 N -'. m W ~ N ® CC3 0 • ~.Am.. ...d`a. .. ~•utll .. ..A..... ~uN.in ~•':iP: `A "'J LI i4 p.,~ut A~ %:aJ Aq "°.N.~ WnM111L~4Ni.ILI~I~,~'~~~71)1,; G7 ~a77~4 e~+cJm:dW~tik~~F~4u~P^§t~~~~~~NImwL'. w'w'~O/'1~'~U~I~rE:.mn~l~~~wzd~'y~~~'~~6'"'LAC'~de'~r~5:ua~w1'Wfd"'aYJ"y"...Ei~e~ tl'9 °A 0 MF'°0 ...tl L'v 01~ tl ~IC°~Jj°L U°140Po S°6A JJ~tlLtl tli4b U°N '°O.NA B d°hJ"6 tlNd ~!R"~m.tl ®tl o°htl~ ~Itl 0'I May.l, 2008 -April 30, 2009 ~- ._ must STATE OF IDAHO May 1, 2008-Apri130, 2009 2009 - N0:13260 Year .THIS :IS TQ; CERTIFI'`'THAfi _. . . -- CORONA VII..LAGE 1NC CORONA VII,LAGE ~ - r~ is granted a / to conduct a'1~or fora ALCOHQL`IC B~VEK~IGL License at 21 E Fairview in:.. 1VIeridian°L83642, ,Stat~of.Idalio ". - (Street Address) ~Ci~ifiavyII) _.. " - and has complied with the Iaws of the State oI Idaho and/or r ~hons~and ordinances of Ada County. ~,..~ . BEER Draught\Bottled\Canned 100.QQ" --~'^ LIQUOR BY THE DRINK 1:SZ.5.0 e of Lcensee'a~r Officer of Corporation TOTAL 28"7.50 Approved by."the:Board of County Commissioners this 18 day oI March 2008 ~- .David l~Tavarro, G@eriz/Auditor/Recorder Chairman ` Page 1 of 1 .. I • Nancy Radford From: Joe Silva Sent: Friday, April 25, 2008 3:00 PM To: Nancy Radford Cc: Ron Anderson; bowersk@meridiancity.org; Jaycee Holman Subject: RE: Corona Nancy We have inspected the Corona Village and they have added their second exit Joe Joseph P. Silva Deputy Chief/ Fire Prevention Meridian Fire Department silvaj @meridiancity. org (208) 888-1234 Office (208)895-0390 Fax From: Nancy Radford Sent: Friday, April 25, 2008 12:25 PM To: Joe Silva Subject: Corona Joe, is Corona Village ok to be on the Tuesday Agenda? Have they done what they needed to do? ~~~~ Assistant City Clerk Meridian City Clerks Office 33 )/. Idaho Ave. Meridian, ID 83642 Office: 208-884-2468 x225 rax: 208-888-4218 )/mail: radfordn@meridiuici .or 4/25/2008 April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO. 3-D REQUEST Approve Beer 8~ Liquor License Renewal for Blue Ribbon Artisan at 1441 North Eagle Road AGENCY COMMENTS CITY CLERK: see afFached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: tn~~ CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at publk meetings shall become properly of the City bf Meridian. RECEIVETy APR ~ ~ 200 `,~ -~,"" City ®f Meridian ,~ City Clem (~ffi~;e e~~~ APPLICATION FOR BEER / W/NE /LIQUOR LICENSE RENEWAL RENEWAL YEAR FOR MAY 1, 2008 TO APR/L 30, 2009 TOTAL AMOUNT OF $ ~C.D~ ~ ~~ ENCLOSED I / WE HEREBY APPLY FOR RENEWAL OF: 4~ ~~BEER BY BOTTLE/DRAFT -sold /served ($200.00) f WINE BY BOTTLE/DRINK -sold /served ($200.00 ) LIQUOR BY THE DRINK -served -wine included($562.50 )`~~ OWNER /BUSINESS INFORMATION AS IT SHOULD APPEAR ON LICENSE Owner Name S~~% ~- ~~`• ~~~k~~ Address 7~~3 S, Mega ~i~ f'~7©P Phone ~®~ ~- 86~ ~ X8/5 ~ SS# a ~ ~_'' ~G - 0 77b Date of Birth ~"9`6~ Place of Birth CcJyrri~y5 State ®~ DL# ~~ '~ ~'~ ~ a~J State ~'~ Expires .S" ~9 ~ ~ o Ie Height ~%`` Weight ~ ~S Eyes ~~~~ Hair ~~~cvtl IF MORE THAN ONE OWNER -PLEASE LIST ADDITIONAL INFORMATION ON A SEPARATE SHEET. PLEASE ATTACH: r~ ,~ - opy of Idaho State Licens py of Ada County License City Clerk's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phnnc 7(1fi_RRR~dR4 _ Gov 911R_ASt ft_~17'IR _ unenu mcrirli~nr•ifir nrn • • I / We hereby certify that there have been no changes in the above named business, ownership, directors, stockholders or partners during the past licensed year and that the information a ove is true and correct. Applicant ~-.~ Date 3 -- ~~ c~~ Subscribed and sworn to me this day . d~ ~ lit..... , 2008. (~yA !YpAUa~~®'A®' otary Public for Idaho ~1~ ® ~s ° ~©T~ = Residing at rl~a°1 iU ~C~ ~c ~ ,~®~ 1 ~ __ Y _ '_ My Commission Expires: ~~~~ co~~a~~s~®;~ ~;;. v ' 'tyY~~',~ • .~IA1{/ ~4 99 yy O s / 9 b~IlA j'U~LIC ~ °r~utv~rar.~~~a.~;..~~,~,:;~K.;;:.T:?;~s /sue •ae . ®~ ... CITY OF e~l~t~-n 33.E. Idaho Ave. ~~, Meridian, ID 83642 .Address ~ ~~ ~ ~, . 7`"r"2a r~~ -~/ ; f/1~ r ~`o (P LQ !~ ®~ ~ Phone ~ i "` L a"~ CA~Ii CHECK # NAME ON CHECK IF DIFrFE,,RENT THAN APPLICANT __ _ "' d~ ~~ 6 ~ 1 I I I I I I I I I I I 1 PAYMENT DOES NOT DIC E ACCEPTA CEO ICATI N . . i ~ i 13,17 7 BRA TOTAL April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO. 4-A REQUEST Agreement for Joint School Use of Heritage Middle School Softball Complex with Joint School District No. 2 and the City of Meridian AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: Y~ CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. AGREEMENT FOR JOINT USE OF HERITAGE MIDDLE SC$OOL SOFTBALL COMPLEX This AGREEMENT FOR JOINT USE OF HER~T,~GE MIDDLE SCHOOL SOFTBALL COMPLEX (hereinafter "Agreement") is made this ~~~ day of April, 2008 (the "Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "CITY"), and Joint School District No. 2, a school distxict organized under the laws of the State of Idaho (hereinafter "DISTRICT"). RECITALS: i. The respective governing bodies of CITY and DISTRICT are mutually interested in encouraging and supporting athletic programs for students and community members. .ii. CITY has established the Meridian Parks and Recreation Department to enhance the Meridian community's quality of life in part by providing. recreational opportunities for Meridian citizens. iii. DISTRICT is committed to preparing today's students for tamarrow's challenges though education, including physical education and athletic activities related to the educational program. iv. CITY and DISTRICT recognize that through cooperation, publicly-held facilities can be used to meet broader community needs for education and recreation than either party taxi provide separately. v. Pursuant to Idaho Code § 33-601(5), DISTRICT'S Board of Trustees has the power to enter into a contract with CITY for the joint construction, development, maintenance, and equipping of softball fields upon property owned by the DISTRICT. vi. In conjunction with the construction of the Heritage Middle School facility located at 4990 N. Meridian Road, Meridian, Idaho, and pursuant to the terms of this Agreement, DISTRICT has constructed a softball complex consisting of five playing fields and related improvements (hereinafter referred to as "COMPLEX") and defined as the azea depicted on the attached Exhibit "A." vii. CITY has agreed to reimburse DISTRICT for certain costs incurred by DISTRICT for lighting and other improvements for the benefit of the COMPLEX in exchange for DISTRICT's agreement to allow shazed use of the COMPLEX and associated pazking facilities for the benefit of the community under certain terms and conditions as set forth in this Agreement. viii. CITY finds that the recreation needs of the residents of Meridian can be better served through shared use of the COMPLEX if the development and maintenance of the COMPLEX are enhanced to levels beyond that needed for DISTRICT'S requirements. AGREEMENT FOR /OINT US,E OF HERITAGE MIDDLE SCHOOL SDF~'QALL COMPLEX PAGE 1 OF 10 ix. The respective governing bodies of CITY and DISTRICT find that it is fiscally responsible and in the best interest of their constituents to enter into an agreement sharing the costs and benefits of COMPLEX. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, CITY and DISTRICT agree as follows: A. CTTY's Reim ursement to DISTRICT. Coincident with the execution of this Agreement, CITY shall remit to DISTRICT the sum of $218,500.00, which represents CITY'S reimbursement for the portion of DISTRICT'S costs and expenses incurred in the construction of the COMPLEX. B. Obligations of CITY. ],. Supervision. a. CITY shall provide, or shall require the provision of, on-site supervision of any and all use of COMPLEX where such use is scheduled or authorized by CITY, except that CITY shall not be obligated to provide on-site supervision of practice sessions. b. CITY shall exercise best efforts to see that any and all use of COMPLEX where such use is scheduled or authorized by CITY is in compliance with DISTRICT'S policies regarding use of DISTRICT facilities, including such reasonable policies as DISTRICT shall hereinafter adopt or amend from time to time, and which include the following: i. Use and/or possession of alcohol and/or any controlled substance on all DISTRICT property is prohibited; ii. Use and/or possession of all forms of tobacco on all DISTRICT property is prohibited; iii. No use of COMPLEX for any purpose other than for softball games and practices shall be scheduled or authorized by CITY without prior approval of DISTRICT; and iv. All activities scheduled and/or authorized by CITY on the COMPLEX shall be appropriate and shall be in accordance with the best interests of the DISTRICT and its students and patrons. c. CITY shall be solely responsible for determining the playability of fields within COMPLEX for any and all use scheduled or authorized by City. AGREEMENT FOR.JOA~T USE OFHERITAGEMIDDLESOHOOL SOFTBALL COMPLEX PAGE 2 QF 10 2. Maintenance and custodial services. a. CITY, shall exercise best efforts to cause the collection and removal of all trash and refuse generated from use of COMPLEX. b. CITY shall prepare infields of COMPLEX for play by CITY, its guests and invitees when use of COMPLEX is scheduled, authorized, or undertaken by CITY. c. Other than DISTRICT'S routine mowing, irrigation, and maintenance of COMPLEX fields as set forth elsewhere in this Agreement, CITY shall perform all other additional maintenance of such fields and turf which may be necessary to maiuatain such fields to standards of softball play satisfactory to CITY. d. CITY shall perform annual maintenance of all COMPLEX turf, including, but not limited to, any and all necessary re-seeding, laying sod, weed or pest control, and/or fertilizing. e. CITY shall provide all tools and/or equipment necessary for the preparation and use of fields of COMPLEX for play.by CITY, its guests and invitees when use of COMPLEX is scheduled, authorized, or undertaken by CITY, including, but not limited to, all base receivers, bases, and caps, and shall arrange for storage thereof. £ CITY shall be solely responsible for the maintenance, repair, and replacement of all COMPLEX ball field lighting improvements, including, but not limited to, all light bulbs, fixtures, ballasts, standards, etc. g. CITY shall cause the repair and/or replacement of any and all improvements located on, and components of, COMPLEX and parking lot that are physically damaged (including, but not limited to, all damage from misuse and/or vandalism): (i) during or as a result of any use scheduled and/or authorized by CITY; (ii) by person(s) who enter upon the COMPLEX and parking lot as a participant, guest, invitee, or observer, for any use scheduled and/or authorized by CITY; and {iii) at any time other than when Heritage Middle School is in session and during uses of the COMPLEX scheduled or authorized by DISTRICT. h. CITY shall be solely responsible to clean, maintain, and stock all restrooms located on the COMPLEX. i. Restrooms. CITY shall provide and install adequate restroom facilities to serve COMPLEX when use of COMPLEX is scheduled, authorized, or undertaken by CITY. CITY shall obtain DISTRICT's prior approval of the location of all portable restrooms. Any construction of permanent restroom facilities shall be at CTTY's sole expense, and shall require DISTRICT's prior written consent as set forth in Section D1, below. Such restroom facilities shall also be available for uses of the COMPLEX scheduled or authorized by DISTRICT. AGREEMENT FOR dO1NT USE OFHERlTAGEMIDDLESOHOOL SOFTBALL COMPLEX PAGE 3 OF 10 3. Utilities. CTTX shall pay for all utilities and services that are provided to COMPLEX, including, but not limited to, electricity, potable water, sewage service, waste and refuse removal, and/or portable restroom maintenance. 4. Schednling. Other than the use of COMPLEX by DISTRICT as set forth herein, CITY shall be solely responsible for scheduling all use of COMPLEX for games and practices. 5. Name of Complez/Signage/No Advertising. CITY agrees to refer to the COMPLEX as the "Heritage Middle School Softball Complex" in all printed materials concerning the COMPLEX which are distributed by CITY as well as in all of CI'I'Y's efforts to promote the COMPLEX. Upon receipt of the DISTRICT's prior approval as required in Section D1, below, and at no cost to DISTRICT, CITY shall erect and install a sign at the entrance to the COMPLEX which shall include the name of the COMPLEX and shall also identify that the COMPLEX is as a result of the joint collaboration of DISTRICT and CITY. No permanent signs shall be installed on any portion of the COMPLEX by CITY without the prior written consent of DISTRICT. No commercial advertising shall be permitted on any portion of the COMPLEX, except that temporary signs announcing commercial sponsorship of a CITY event may be posted at the COMPLEX during such event, so long as such signs are removed from the COMPLEX at the conclusion of such event. 6. Primary Source of Contact for CITY. CITY shall provide DISTRICT with the name, e- mail address, amd telephone number of specific CITY personnel who shall serve as CTTY's primary contact between CITY AND DISTRICT for all matters regarding the day-to-day scheduling, use, and maintenance of COMPLEX (hereinafter "CITY Contact'. C. Oblitations of DISTRICT. 1. Maintenance. DISTRICT shall be responsible for the routine mowing and irrigation of COMPLEX fields during DISTRIGT's regular mowing and irrigation of the DISTRICT's grounds adjacent to the COMPLEX. DISTRICT's mowing obligations shall be limited to the mowing of the COMPLEX fields via riding lawnmower, and shall not include any edging or trimming of grass. DISTRICT shall also provide such other turf care and maintenance (i.e., fertilising, weed control, etc.) to COMPLEX fields equal to that which DISTRICT provides to the grounds adjacent to the COMPLEX. GTTY acknowledges that the frequency and extent of DISTRICT'S mowing, irrigation, and other maintenance of COMPLEX turf may not meet CTTY's standards of playability. . 2. Improvements. DISTRICT has fiilly completed the construction of all of the initial improvements in and upon the COMPLEX as depicted in the plans attached hereto as Exhibit "A," which improvements also included the installation of a pressurized irrigation system and the planting of grass in the COMPLEX. CITY acknowledges that the pressurized irrigation which serves the COMPLEX is part of a larger system which provides irrigation for the remainder of the school site, and, as such, is not capable of being operated separately. 3. Primary Source of Contact for DISTRICT. DISTRICT shall provide city with the name, e-mail address, and telephone number of specific DISTRICT personnel who shall serve as AGREEMENTFOR JOINT SSE OFHERITAGEMIDDLESCHOOL SOFTBALL COMPLEX PAGE 4 OF 10 DISTRICT's primary contact between DISTRICT and CITY for all matters regarding the day-to-day scheduling, use, and maintenance of COMPLEX (hereinafter "DISTRICT Contact"). D. Rights of CITY. 1. Alterations/Improvements to GgMPLEX. Upon receipt of the prior written approval of DISTRICT's Board of Trustees, CITY shall have the right to make alterations of COMPLEX and/or to construct or locate fences, bleachers, signage, fixtures, structures (such as team. dug-outs), and/or any other improvements in or upon COMPLEX, provided such alterations, construction, and/or improvements are all provided and maintained by CITY at no cost or expense to DISTRICT. Unless otherwise agreed in writing by the Parties prior to construction, any alterations, construction, and/or improvements to COMPLEX by CITY shall become the property of DISTRICT upon any expiration or termination of this Agreement. Upon receipt of prior written approval of DISTRICT Contact, CITY may install temporary fences in COMPLEX; provided CITY shall agree to trim turf under such fences, and further provided such temporary fences do not impede DISTRICT'S method of mowing COMPLEX fields. 2. P'riurity use. a. Except as specifically set forth otherwise in this Agreement, on days during which Heritage Middle School is in session, CITY shall have first priority to schedule use of COMPLEX for games and practice sessions that begin no earlier than 6:30 p.m. and end no later than 11:00 p.m.; however, CITY staff shall be entitled to enter COMPLEX na earlier than, 3:30 p.m. to prepare lighted fields for play, and shall be entitled to enter COMPLEX at 6:00•p.m. to prepare unlighted fields far play. b. Except as specifically set forth otherwise iu this Agreement, on Saturdays, Sundays, holidays, and days during which school is not in session, CITY shall have first priority to schedule use of COMPLEX for games and practice sessions that begin no earlier than 8:00 a.m. and end no later than 11:00 p.m. a CITY shall not schedule or authorize use of lights andlar COMPLEX later than 11:00 p.m. d. CITY shall use best efforts to accommodate requests received from District far use of Complex during periods of use granted to City. City shall provide the DISTRICT Contact a weekly written schedule which shall identify the dates and times reserved for use, and which shall include a contact name and phone number for each user. 3. Fees. With prior approval of DISTRICT, which approval DISTRICT is free to withhold in its sole discretion, CITY shall have right to assess and collect reasonable user fees from adults who use COMPLEX; however, the amount of such user fees shall not exceed costs and expenses actually incurred. AGREEMENT FOR JOIR'7' USE OF~IERITAGEMIDDLE SCHOOL,SOFTBALL COMPLEX PAGE S OF 10 • Ilv VVITNES5 WHEREOF, the pasties shall cause this Agreement to be executed by their duly auathorized officers to be effective as of the day and year first above written DISTRICT: BY: L A LARK, Superintendent ~/- ~. 4 --ate Date TAMMY de ERD, Mayor Date ``''`~illilllllll/l~~i~''''''r Attest: +``,~~~~'~„~ ~ M'~rs3• • ~' :~ r JAY E HOLMAN, City filer ~i~ y ,~ ~' -, y ~r~st• ~: ~, ,. ~CIII~R'r ''',`''/'~~1//f 11111 1111111~~~,```,`1+ AGREEMENT FOR JOtN~1" USE OFHERI7'AGEII~IIDDLE SCHOOL SOFTBALL COMPLEX PAGE 10 dF 10 '~ April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO. 4-B REQUEST Budget Amendment for Heritage Middle School Ball Fields for $2,500.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public me®tings shall become property of the CFiy of Meridian. 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O ~ ~ ~ ~ H D V O ~ m m m ~ ^ ~ m U C ~ C c a ~ ~ •• > ` a ° ~ a m _ ~ O ~ U _ c g ~ Q U 0 m n. ~. m O LL ~ ^ ~U C a` O 0 t[1 N to .~ a'7 ~ P o ~ _ FF W ~ o 5s N O o v F- G Q 8 ~~ 8 o o ~ ~ ~ o ~ a n !~ U j,% N N ` c `o `o?~~ - w ~ U ~ v m~ m ~ c~ m~,o m ~ c - o ~ c m 3 m o v m U .y c m ~ U o ~ Q ~ ~ Q O V C (,~ p ~ t~ii m O _ C p, a 3 ,~ m m ~ T O ~t~ ~o ~ ~o p w ~ m U .3 c m 3 ~ E m m ~, ~~ Q •3 v ~ m ~ m U U • April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO. S-A REQUEST Precious Metals Dealers License AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: a S ~ v` f CITY BUILDING DEPT: ~ (~ CITY WATER DEPT: ~/I bGn~,/"- CITY SEWER DEPT: CITY PARKS DEPT: ~ ~ ~ . MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE REPEALING TITLE 3, CHAPTER 9, OF THE MERIDIAN CITY CODE REGARDING PRECIOUS METAL DEALERS LICENSE; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the concerns previously addressed by the institution of the precious metal dealers license, including tracking of stolen property and deterrence of theft and fraud, are now addressed by other regulatory and licensing codes, including Title 3, Chapter 5, of the Meridian City Code, requiring licensing of pawnbrokers; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, H)AHO: Section 1. That Title 3, Chapter 9, of the Meridian City Code is hereby repealed. Section 2. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect on Apri130, 2008. PASSED by the City Council of the City of Meridian, Idaho, this day of .2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of 2008. APPROVED: MAYOR ATTEST: CITY CLERK PRECIOUS METAL DEALERS LICENSE REPEAL ORDINANCE -Page 1 of 2 • NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO.08- PROVIDING FOR REPEAL OF MERIDIAN CITY PRECIOUS METAL DEALERS LICENSE An Ordinance of the City of Meridian repealing Title 3, Chapter 9, of the Meridian City Code. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho Avenue, Meridian, Idaho. This ordinance shall become effective upon passage and publication. City of Meridian Mayor and City Council By: Jaycee Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code § 50-902; YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO.08- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 08- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this day of April, 2008. William. L.M. Nary City Attorney PRECIOUS METAL DEALERS LICENSE REPEAL ORDINANCE -Page 2 of 2 April 25, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Meridian Strategic Alignment. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY Al`TORNEY t ~ ~~~ CITY POLICE DEPT: ~ "' ~~ CITY FIRE DEBT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: C~ April 29, 2008 ITEM NO. 6-A Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • ~ April 25, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT April 29, 2008 ITEM NO. 6-B REQUEST Identity -Premier Place 2020 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY (`~, CITY POLICE DEPT: `vV _ CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of }fie Ctfy of Meridian. • April 25, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT April 29, 2008 ITEM NO. 6-C REQUEST Financial Strategy AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS ~~ J ~\~`~ April 25, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT April 29, 2008 ITEM NO. 6-D REQUEST Specific Actions Forward AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY ~ CITY POLICE DEPT: CITY FIRE DEPT: ~ CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER; US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the Ctfy of Meridian. ~ ~ ~~ ~~` A~~ ~ 2~~~ ~;ity ~f 1Vleric~a~. ~d~s~.fc~ ~~,t~ Clex~l~ ~f~c~ Each Department within the City has the opportunity to contribute to defining, over time, the facilities, services, and amenities of the community. We have devoted nearly all our time over the last five years to keeping pace with development proposals. With the slowdown in development activity, we think it is a great opportunity to focus resources (i.e., staff) to move from areactive- based strategy to a proactive one. To do that, we need your insight on a few questions. We recognize that you may not have a definitive guidance at this time, but we would really appreciate your general thoughts. Question 7: What will the City look like in 20 years? What is ifs identity? Quesfion 2: How will citizens interact with City staff? Will we seek out technological innovations that increase productivity, or will we use established Technologies that maintain our productivtty levels? Question 3A: What will distinguish The Cify of Meridian from the other cities in the Treasure Valley? Question 3B: Is it that we will provide unique services? Question 3C; Is it that we will have more types of services? Quesfion 3D: Is it that we will have a different approach to providing those services? Notes: Strategic Plan Meeting wdh City Council 4/14/08 page 1 of 3 K:1Mayor's OfficelStrategic PIan120081StrategicPlan Questions and Talking Points.dac r~ s~~. A part of Meridian's success (and source of pride) has been related to its ability to accommodate growth, but we now face significant challenges sustaining future growth. For example, many of the City's Reserve Funds subsidized rapid growth and were used to accelerate planned capital projects over the last five years, significantly decreasing the ending balances for the Impact Fee fund, the Capital Improvement Fund, and the Enterprise Fund. With the slow-down in development, we have the opportunity to examine our current practices and develop tools for the future that enable us to fulfill our plans. There are several financial strategies available to consider as we move forward: 1) Fees support the full impact of growth 2) Existing rate payers support growth 3) Manage growth concurrent with available capacity 4) Partnerships to fund smaller, identified projects. We envision integrated strategies that may vary by department or fund. Question 4A: How should the City financially accommodate future growth? Quesfion 4B: Are there some strategies that you want us to emphasize? Question 4C: Are there some strategies that we should not consider? Question 4D: Does your preference vary by department? By fund? Question 5: How does the Council want to approach partnerships in the future? What types of relafionships should a potential partner bring to the table for a partnership to be worthwhile? Question 6: Does Council want development to drive the identity and character of the community, or should the City drive the developed amenities? For example, we have a great Pathways Plan now, do we continue to acquire pathways just as development occurs, or do we seek out the connecting pieces to construct on our own? Notes: Sfrafegic Plan Meefing with City Council 4/14/08 page 2 of 3 K:1Mayors OfficelStrategic PIan120081Strategicflan Questlons and Talking Points.doc • JV~t cf't.~,~~ Where to go from here • Given your guidance today, the Directors will draft a vision for how the City looks in 2020. The vision will go beyond our mission, vision, and values to think about the character, identity, uniqueness and other attributes or amenities that the City will provide: the form, fit, and feel. • We will then bring that draft back to Council to make sure we align with your vision. • At that time we will also provide you with a calendar of when each department will bring forth a plan and funding strategy on how to meet it. • We envision this process will take 9 to 12 months. 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LL O ~ d' ct CD cNV a- _ Or O ~ O M N ~ aD i OD 'O p ~ ~_ N D. ~ O a0 N 'd_ a 0 p p ~ ~: p O O ~ N N OOi ti ~~ {{•• CNO 'd' r ~ } t0 O O `~ O' O V ~ ~ i V: ~ 00 ~ ~ ~ ~} ER ~ ~ ~ ' ~ t(j ~ ~ -O L ~ to Fs3 ~ U? C ` L 69 ft7 tf~ ~iJ ~ n. '~' __ (~ N N ~ N ~ ~ ~ ~ 0000 O o0' O C7 M ~ y ccR~S O L ~ CO 'ct r f~ I.[) 00 ti 0 0 0 ti O O ~ ~ ~ ~ [\ c ~ '~ m tNC) O ~ C~ O M lpf)r ~ ~ ~~NCOD ~ ~ O N N O r~ ~~ 7 N O N ~ OD d ) M M cF dJ fA C!3 EA c ~ to ~ W O ~ N CC N N ~ ~ ~ ~ r ~ ~ ~ ~ ~ ' t i9 cn E9 u 3 o a ~~ °D p v ~ O ~ o C ~ j ~ N a~ U M c O) . L C ~ ( 7 ~~~rn ~° O) >a m°' c o ~ m~, ~ o ~ ~~ ~Ud ~ ~ W m~ ~ c co o m m ~ m j~ L N N t C C L ' = N W Q om m j / ~ ~ Z ~ ro 0) O) ~ ~ O7 O7 W N L U L. ~ ~ :~ L L m O 7 O~ ~ ~~ p ~ Q V' O m ~' W U m m ~ a i7 ) v ~ ~ O7 c '°titic ia~ o oo o ~~ a~ >,y" v Z a m °' E W ~ y y W d r li N N m~ N N s "o N ~ N O U 'OD C~ ~ ~ m 0) ~ ~ g mM v~L~ Um U~ ~ ~ ~~U~~ °O~ m ~ °"m m ~ • U p O ~ ~ ~ ~ rn~ ~ m oa o ~=0='D ~=a ti ~ =cow tL ~' IA ~ LL R ~ c u) y C ~LiLL~ ~ N "O w U y t~ I O~ }} }} N .~' O N ~' "' ~~~- O tt~~ O ~ ~- ~~ p N p c " mZ L 11 LLZ LL MZu.ULL~UF- Z O Ullf-- Z ZIt 0 a d U C 03 O7 m a c 0 0 C f6 a U .~ N N U O i o, 03 Y d O N ao 0 O N CA N v • CITY OF MERIDIAN FY08 Enterrpise Fund Balance Projection as of 03/31 /2008 Fund 60 Fund 62 Enterprise Latecomers Total Unresticted Fund Balance @ 9/31/06 $41,134,080 $6,164,439 $47,298,519 Fiscal Year 2007 Revenue -actual Fiscal Year 2007 Expenses -actual Unrestricted Fund Balance @ 9/30/07 $29,500,907 $7,404,892 $36,905,799 Projected Remaining Expenses-carry forward $18,532,919 $0 $18,532,919 Net Fund Balance $10,967,988 $7,404,892 $18,372,880 Fiscal Year 2008 Projected Revenue Assessment Revenue Shortfall Fiscal Year 2008 Projected Expenses Depreciation FY08 Net Change to Fund Balance Net Projected Fund Balance@ 9/30/08 FY2008 Amendments $18,276,725 $600,000 $18,876,725 -$1,500,000 $22,234,097 $600,000 $22,834,097 $3,070,000 $3,070,000 $0 -$7,027,372 -$7,027,372 $3,940,616 $7,404,892 $11,345,508 Storm water Program "approved" $75,000 $75,000 Black Cat Water Main $800,000 $800,000 City Hall Construction Carry forward $4,500,000 $4,500,000 Shepherd Creek "approved" $519,989 $519,989 Linder 109 "approved" $312,041 $312,041 Latecomers "approved" $2,867,970 $2,867,970 Total Amendments $5,375,000 $3,700,000 $9,075,000 Net Fund Balance after Amendments -31,434';384 $3,704 892 $2,270,508 three to four months of Oper and Person Exp. $4,653,885 $4,653,885 Total Reserves $4,653,885 $0 $4,653,885 Net Fund Balance after Reserves -$6,088,269 $3,704,892 -$2,383,377 4/29/2008 2:18 PM K:1Mayor's Office\Strategic Plan\2008\Fund Balance Reports ~,.°~~, "C~ r~ 1..J ~ ~ ,C .~ t'~i~ ,N U N a~.~ ~ o a a~ c ~-- m m ~a- ~~ ~=0 coo .~ a~ m •~ ~ v o ~ ~ ~ ~~~~ ~~ ~ • y a i ~ eoo ~ ~~ ~ o ~ ~a ~ U ~ Q ~ V ~ ~ ~ ~ V ~~ N 0 'r ~.. .~U'~~ ~a ~~ ~~~ ~ , Oo~~~ +. ,N ~ U U ~ ^ ~ x ~ i ~ ~ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ~~~• • V --~. ~ C1 ~ y uj y N C O '~ N y ~ O~ (III 'V t~i~ ~ p.:~ p ,~ N a `O °~' ~ c ~' y ~ o `~ ~° o ~ Q C7 ~ ~ o ' • c E ~ c ~' ~.~ v = ~Ch ~ ~s c ~- V ~ ~ w ~ ~ ~ Q ~ ~ ~ g ~ fII V y O ;C ~ =' y N N (II ~ 0) O ~ O w '~~' ~ O ~ ~... ~ C.1 ~ S -Q V~ ~ '~ j~ U p 3 ~o ~~~co ~ o ~ =~'~aa ~ o •C -~ "' ~ ~ ~ o m y . ~ c ~ ~ ~ a o • Of v ~ •~ ,~ v ~ ~ ~ o ~ v (, : ~ '~ ~ ~ ~ N y ~ ~ ~ ~ V t h O ~ ~ O ~ U ~ • i) f •~ v /~. a • ~, ~ 1 • , s l' • 0 ~` ~ w~.y~ p~~" .~ m~-~ ~,~ c~,'a o ~` o o ~° U ~ ~ ~ ~ ~ ,c ~ c o cif N ~ ~ y ~. o ~ ° ~ ~~ `~ ai ~ ~ ~ ~, 'a -c lJ 1 ~ ~ ~ ~ ~ y o ~ m y ~ U ~ + 1 y ~ ~ ~ ~i U N O ~3 ~ 0 ~ ~ ,' V~ O N N Uj D O ~ '~ ~ ~~ ° ~ a ~Qy . ~ = •~ ~ .,,•, 'a .~ ~ >c ~ o O v ~ ~ ~ cts ~ ~ ~~, ~y N _ Q'~ o ~.m aEi'c"'a ~~ as~i ~ ~ ~ o°, U ~ ,~ ,~; a,~Ui U ~~ `~ m ~ ~ o •~ ~ ~~ ~ ~~ N co ~ ~ ~ ~O '~ ~ N ~ ~ 'iq Q V ~ • v~ ~ ~ L ~ O ~ i ~ ~ Q ~ Q ~ ~ ~ o ~ O Q April 25, 2008 MERIDIAN CITY COUNCIL MEETING April 29, 2008 APPLICANT ITEM NO. 7 REQUEST Waiver of Fees for Good Sam's Club Temporary Use Permit AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: COMMENTS OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Cffy of Meridian.