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Home My WebLink About2008-05-13MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING /WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting /Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, May 13th, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Amended Minutes of the January 8, 2008 City Council Minutes Change Order No. 6 for WWTP Expansion with JC Constructors for $87,480.75 Change Orders No. 9, 10 !~ 11 for the North Black Cat Trunk with Brown Construction for $23,755.00 Amendment No. 1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500.00 Update from Petra Discussion on Parking Discussion on Sign Package Police Department -Introduction of New Employees Fire Department -Memorandum of Mutual Intent with Rural Fire District - Public Works Department -Budget Amendment to Increase WWTp Operation Assistance Agreement with CH2M HILL OMI for $11,000 Public Works Department -Budget Amendment for Construction Project Manager Parks $ Recreation Department -Meridian Youth Baseball (MYB) Complex Closeout Parks & Recreation Department -Settler's Village Square Phasing Meridian City Council Special Workshop (Meeting -May 13, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation, for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 8$8-4433 at least 48 hours prior to the public meeting. ~ "~ "F ~ 1 I a n f ~ ! t ` !~'#~ G : , i i +~ i a ~ ~ ' ~ , ~ ~ ~~ r ~ ry' ~ l ~ i r ~ r ~ , ~ ~ I I ; . i . _ _ p ' } ~ 3~ ~, ~ { ~ i C I ~ ~ t ~ { ~ ,~ z. ~~ I ~~~i ~ ~ is . i. y ~ j 1 is j ~ i ~ ~ §*~ ~ 1 ~S ~ ~ 3 ~~ I~ ~ { 'I ~~ f' ~ sg~f i - ~ ~ ~ ~~i., ii; ( '~ .~ I~ z ~s' 'di 'i i l .~.i i ~ ~:~~ ;i Y E; i . t j} i I 9 pp ! ~ r ~ ~ ~ } i ~ ~ ~ ~ 1 y~ ~1'S ~' i ~-~ - < i ~~ i ~ ~ AFC i. i ~ ~ f . E t ' ~ (y} ! .~ ~e ~~ ~ ~ ~ Y ; ~ri~~ .4 x ~ ' p4 y~ 1j -i = . ~ ~ Broadcast Report ~ Date/Ttme 05-09-2008 05:15:30 p.m. Transmit Header Text City of Merldlan Idaho Local ID 1 2088884218 Local Name 1 Llne 1 Loco! ID 2 Local Name 2 Line 2 This document :Failed (reduced sample and details below} Document size : 8.5 °x11 " ~~~E IDIAN~ tD~Ha CITY COUNCIL SPECIAL MEETING /WORKSHOP AGENDA City Couneii Chambers 33 East Waho Avenue, Ai[®rtdian, kiaho Tuesday, tiAay 73, 2048 at 8:00 pm. _ DeMd Zaremba ____ Joa Gorton _ Charlie Rountree _~.__ Keith Bird ..._, Mayor Tammy de Weerd 1 ROLL CALL ATTENDANCE City Clerk 2 AL10PTiON t)F AGENDA 3 CONSENT AGENDA City Gwncli Approve (s) Approv® Amended Minutes of the January S, 2008 City Counrai Minutes (b) Change Order No. 6 #or WWTP Expansion vvlth JC Canstruc#ars for $87,480.75 (c) Change Orders No. ®,10 8. 11 for the North Bieck CaY Trunk with Brown Construction for $23,755.00 (d)' Amendment No.1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500 Mertd~ City Caundl9peelel Meetly / wofkehoP Agenda _ r,~y 18.2008 Page 1 oI3 Ag matsdats Printed at public meetings s1~A bewms propeKyartite Clfy ~ M~1dl~. Anycn®da~dnq ap~ntmodatron for disabflit~s related to dooumsrds andlor hearing. Weas®eoMact the G`Ry Clarice O(tEce at 88&4433 at lessZ 48 bows prior to the public meting. Total Pages Scanned : 3 No. 001 lob 075 Remote Station 3810160 002 075 8989551 003 075 2088848723 004 075 8886854 005 075 2088985501 006 007 075 075 8467366 8950390 Total Pages Confirmed : 54 Start Time 04:39:09 p.m.05-09-2008 Duration 00:02:46 Pages 313 Line 1 04:39:09 p.m.05-09-2008 00:00:38 3/3 1 04:39:09 p.m.05-09-2008 00:00:32 3/3 1 04:39:09 p.m.05-09-2008 00:00:32 313 1 04:39:09 p.m.05-09-2008 00:00:46 3/3 1 04:39:09 p.m.05-09-2008 04:39:09 p.m. 05-09-2008 00:00:32 00:00:33 3/3 3/3 1 1 Mode lob Type Results EC HS CP9600 EC HS CP21600 EC HS CP28800 EC HS CP28800 EC HS CP31200 EC HS CP28800 EC HS CP28800 ` ~ ~~ ~ ~I + ~ ~ ;1' ~ ~ ~ I ; ~ ~ i ~t' I : I ; ~ ~f ~' ~; ~i ; + 3 ~~ ~ ~ ~~ ~ I ;; ~ f }} ~ ~} ' ~ z ~ ~ 4 ,~ 1 ~ ~ f ~ ~ ~ t ~ ~ 7 ~ ~ i ~~~ • ~ ~ V~ ~ ~~{~ ~ ~~ ~ 5 ~ t i . „ ~ ~ ~, 2 a 1 , ;i ~ ~ ~ f~ ~ ~ is ~ ~ ~ ~ a a 1 I ~ ~ ~ ,~ I ~ . , ~~ ~ ~ , , , ~ ~ .: ~ ~ ,C:~ ~ ~ 3 t E ~ _ r x ~! t-i ~ ~ ;~S T 8g, ~ r ~~ ~ _: t € i , I ' ~ j, ~ ~ I ~ t ~ ~ ' = "' r i I ' ,5. ` l ' ~ 'i m ~ 1 ~ j p f a , nj_ 4 ~ L F t ~ I I c_~ hh. ~~ ~ !j~ ;l- ~ ~ + ~ ~ ~ ~~ ~ t ~ f i L ;~ ~~.. ' I ~ z s, t it ~ t ' 4' ~ t ~ i ~ i ~ i ~ 3 1 ~ w. ~ t'. 1 ~ E t" ~ ~ .1 '. t~} 1 . ,d`.. F' }. fi Gf!.1~ ~ I '. - i „_i~Y ~- ~~ k ~ k- I ~ ~' ~ li ~: ~k~ '~ ~ '' ~ Broadcast Report ~ --~ Date/Time 05-09-2008 05:15:39 p,m. Transmit HeaderText City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 Na. Job Remote Station Start Tl 008 075 208888 2682 me 04:39 09 O Duration Pages Line Mode Job Type Results 009 075 208 387 6393 : p,m. S-09-2008 04 39 09 00:00:31 3/3 1 EC HS CP33600 010 075 2877909 : : p,m. OS-09-2008 04 39 09 00:00; 56 3/3 1 EC HS CP14400 011 075 8885052 : : p,m.05-09-2008 04:39 09 0 00;00:56 313 1 EC HS CP14400 012 075 8$81983 : p.m. 5-09-2008 04:39 09 0 - 00:00:30 3/3 1 EC HS CP31200 013 075 2083776449 : p.m. 5 09-2008 04:39 09 0 00:00:36 313 1 EC HS CP24000 094 075 4679562 : p.m. 5-09-2008 04 39 09 00:00:55 3!3 1 EC HS CP14400 015 075 8886700 : : p.m.05-09-2008 04 39 09 00:00:32 3/3 1 EC HS CP28800 016 075 8884022 : : p.m.05-09-2008 04 39 09 00:00:00 0!3 1 -- HS FA 017 075 3886924 : : p.m.05-09-2008 04 39 09 00:01:58 313 1 EC HS CP14400 018 075 8841159 : : p.m. 05-09-2008 04 39 09 00:01:02 3/3 1 EC HS CP14400 019 075 8840744 ; : p.m.05-09-2008 04 39 09 00:00:30 3/3 1 EC HS CP31200 : : p.m.05-09-2008 00:00:38 3l3 1 EC HS CP26400 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed T5: Terminated by system G3: Group3 WS: Wafting send M5: Mailbox save FA: Fail RP: Report EC: Error Correct ~I~se~f os{--For 1~U~'. Nw;ce ~ E IDIAN-- ~~H CITY COUNCIL SPECIAL MEETING /WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, May 13, 2008 at 6:00 p.m David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd -- _-- -- ~~em Agenda Item Presenter ' - Action Needed Timm 1 ROLL CALL ATTENDANCE City Clerk _ _ 2 ADOPTIO N OF AGENDA 3 CONSENT AGENDA City Council Approve (a) Approve Amended Minutes of the January 8, 2008 City Council Minutes (b) Change Order No. 6 for WWTP Expansion with JC Constructors for $87,480.75 (c) Change Orders No. 9, 10 & 11 for the North Black Cat Trunk with Brown Construction for $23,755.00 (d) Amendment No. 1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500 menaian miry ~ounci~ Special Meeting /Workshop Agenda -May 13, 2008 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • • 4 UPDATE ON NEW CITY HALL BUILDING CONSTRUCTION: (a) Update from Petra (b) Discussion on Parking (c) Discussion on Sign Package ill Berg iscussion 5 DEPARTMENT REPORTS: (a) Police Department Jeff Lavey Introduction 1. Introduction of New Employees (b) Fire Department Ron Anderson Discussion 1. Memorandum of Mutual Bill Nary Intent with Rural Fire District (c) Public Works Dept 1. Budget Amendment to Tom Barry Approve Increase WWTP Operation Assistance Agreement with CH2M HILL OMI for $11,000 2. Budget Amendment for Tom Barry Approve Construction Project Manager (d) Parks & Recreation Dept. Steve Siddoway Discussion 1. Meridian Youth Baseball (MYB) Complex Closeout 2. Settlers Village Square Steve Siddoway Discussion Phasing (e) Legal/Human Resources 1. Drug and Alcohol Policy Bill Nary Discussion 2. Hiring Procedures Bill Nary Discussion Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~~~ wsi i. t > { ;,~ , ~1;= ~ ~ T i y ~ p I t . f ~ L l,n i i t ~ ~ t~` ~ i^. Q . i x ~ ~ ~a ~ .. ; f i i E t [ i ~ 3 H ~ ' i i ! o s 6 CITY ORDI NANCE /CODE REVIEW: (a) Discussion of MCC 9-4-34 Bill Nary Discussion (Point of Liability for Maintenance) (b) Discussion of Potential Discussion Vapor Capture Ordinance: (c) Discussion of Covered Bill Nary Discussion Loads Ordinance (d) Outdated Ordinances Bill Nary Discussion (e) Animals within City Limits Bill Nary Discussion (fi) Parking on City Streets Bill Nary Discussion (g) Reconsideration Bill Nary Discussion Procedures (h) Exemptions/Waivers of Bill Nary Discussion Licensing Fees Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. l • MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING /WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting /Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, May 13th, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Approve Amended Minutes of the January 8, 2008 City Council Minutes Change Order No. 6 for WWTP Expansion with JC Constructors for $87,480.75 Change Orders No. 9, 10 ~ 11 for the North Black Cat Trunk with Brown Construction for $23,755.00 Amendment No. 1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500.00 Update from Petra - Discussion on Parking Discussion on Sign Package Police Department -Introduction of New Employees Fire Department -Memorandum of Mutual Intent with Rural Fire District Public Works Department -Budget Amendment to Increase WWTP Operation Assistance Agreement with CH2M HILL OMI for $11,000 Public Works Department -Budget Amendment for Construction Project Manager - Parks Sz Recreation Department -Meridian Youth Baseball (MYB) Complex Closeout Parks 8< Recreation Department -Settler's Village Square Phasing Meridian City Council Special Workshop /Meeting -May 13, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation,for disabilities related to documents and/or hearings, please contact the City Clerk's Offide at ~8-4433 at least 48 hours prior to the public meeting. , yl ~ f ~ ~ S x ) ~ i. ~ ~~ i ~ ~ ~ ~ s ~ tgF, f $} j ~ !~ ' r r , ~ ':4 E ~~ ,f j ~ 1j ~ ~ k i if t ; { ~ 3 E , q ~ r ~~ ~~ j~ ; ~ i _ t ~1 1 i '' ~ ~ ~ l~ . i ~,; ~ [,~ ~ ~ ~~ ., xf..., ~ E. ~ ~ ~ Y G ~ ~~ i~ ~ ~ it ~ ~ e ~ ~ ~ Y i ' ~ .~ ~ 1 / 3 t 3 ~ ~ fl 3' S `S 3 ' 1 ~ t [ Y ~ ~ i ~ ~ ~ r ~ ~ i 4 3 ~ ~ I ~ 1 } j ii ;~~ ~ ~ ~ ~ 1; ~ , c *~ t , ~ E ~ i j '! ~? _ ~ i ~ ~ ~ } ~ a i t5 1 ~ ~ i 1 i ? I `. j 5 I I ~ i lll~ ~ ~ ,9 F Y j ~ ~ ~ ~ ~ f d ~~ , , , ~ } i ` k ,n ~ ~` f r i i ~~ i ~ ~ , art F. ~ ~ ` c: Legat /Human Resources -Drug and Alcohol Policy Legal /Human Resources -Hiring Procedures Discussion of MCC 9-4-34 (Point of Liability for Maintenance) Discussion of Potential Vapor Capture Ordinance Discussion of Covered Loads Ordinance Outdated Ordinances Animals with City Limits Parking on City Streets Reconsideration of Procedures Exemption /Waivers of Licensing Fees The public is welcome to attend. DATED this 9~' day of May, 2008. JA EE L. HOLMAN -CITY C o - BEAL = ~R ~ ~' (~,~ ~ ~~ Meridian City Council Special Workshop /Meeting -May 13, 2008 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. k ~ ~ ~ t 1 ~ .,~ ~ ~ ~ ~~ r ~ ~ ~A~ t l k C ~ ~s ~{{ j i ~ ~ { ~ { '~ ~ f ~ ~ ~ _t o ~ ~~ { ~~ r I - , ~ ~ ; ~ i ~ ~ ~, 3 ~ ! 1 ~ ` ~:~i f ~ r t ~ ~ ~ ~ ~ ~ ~ i ? ~ ~ f ; 1 ~ ~ ~ I ~ '~ ~ ! - ~ r 's ~ i r =~r ~ _ Y .~ ~, ~ .Y , s ~. ~ ` ~ ~ •~ i ~1 1 ~ ~ ~ ~ ~s ~ ~ , ,~ p ~ ~ ~ ` ~ ~ r a a ~ ,~ r { ~ ~ c ~ r ~~ ~ ~~ ~ ~ ~, ~ ~ ! ~ ~ } i~~ s l ~ ~}J 'i i ~~ t ~ i ~ l ~ i ~~ 1 ~~ ~~ a_ ~ ' i fix' j S i i ~ ~ ' .~ 3 3 ,F : ~r i 1 ~ ~ r~-~ ~ r Gr c j z ~ ~ ' ~ ~~ ~ ~ r r a } ~ r i i ~ ~ } ~ ~' ~ ~ , t ~ ~ > ' ~ ~ ~ ~ £ . t }} _ ~ ~ ~ d ' ~ " '~ ~ ~ ~ ter' ,1 }"l r ~~ ~ 't ~~~ ~ i~ 2i i .l ~ t, ~ ~ 3,. i °_ F y r s ~ Broadcast Report ~ l Date/Time 05-09-2008 05:06:16 p,m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 This document :Failed (reduced sample and details below} Document size : 8.5 "x11 " ~~,~ase. ~ds~ ~~~`c ~1~-`ce i . MayorTammydeWeerd E IIJIAl'~T~-~- °~`°~'~' Ice Horton ! ©14 H O Oeaefes Roernuee David 2aremba NOTICE OF SPECIAL ~iIEETiNCs t VYORKSI~fOP n~ERblAfa clTtir coufacu. NQTICE IS HEREBY GIVEN that the Cfty Council of gta City of fUleridimi w1N hold a Special / Workshop ~ kte Chjt CouncN Chamtter>s at Meridian City Half, 33 East Idaho Avenue, Meriatian, tttalm, on Tuesday, fiAay ts6t, 2ooa at e:~ pm. The Merfdfait Clay Ctuu'tcU tAMI be d~cussirtg the toitoui6tg agenda ite+rkl: ^' APP~ve Amended Mhtttbes of the Jamrary 8, 20Dt1 City Council MMettes - Change Order Na S for tNYVrP ~attalon with .tC Conatractors t~ iSBT,g80.T8 - Clfarege Orrtera No. 8, i0 8 1t far tf~ Nortlt Black Cat Truak>nddr BrOVrrt ca~trucllere teu$E3,Tti3.00 Are~ndetaent No. 1 to leak Older 2.8 -Filter 4 Final Des~n with Cff2l4l - fiiLJ.tor537,800.OD update 1r~am Pyre Dylan on Parking - Dtsenrssion on tiiyfe Package - Police Depettrnent-tnhadtxHon of New F.mplvyeea " file Deparbinerd- Adfetreorartdrtrtt Of Alutuai ltrtera will Barrel flret DleMct PpbffF Watre DepaRmaret -Bear Amendment to hetxease tRftArrP ofon Aaeistarece agreemett wftn effsne ffef. ai[ef tar a,1,Qao 4 Pe~ic warke Deparhnertt- BeWget amendment tar cartitureteliort ProJeet Manager w Congrlert Cioseottt ~'~ - it~rid[an Youth Basetrafl t~l ^^ Parks t4 ftecteadon DepaRnteret-9etNar's VtNags 9gr+ate Phasing Meridian City Counct tipedal WortmhoP / Mastiag -May 13, 2006 Afl materials presaeetad at pWol[c meeiLlge ahail t>s~ prope8y oitlre CUy of Meridian. Myo~ deaEdng ~ ice dlBabOtges, related to doaunarris at>d/ar ~n$A please oorroectthe CAy Clerk's OtlCe'tt~6-4439 at~ast 48 haura prlot to the P>&Qo nteeyn0 Total Pages Scanned : 2 No. Job Remote Station 001 074 3810160 002 074 8989559 003 074 2088848723 004 074 8886854 005 074 2088985501 006 074 8467366 007 074 8950390 Total Pages Confirmed : 36 Start Time 04:31:54 p.m.05-09-2008 Duration 00:01:41 Pages 212 Line 1 04:31:54 p.m.05-09-2008 00:00:25 2/2 1 04:31:54 p.m.05-09-2008 00:00:20 2/2 1 04:31:54 p.m.05-09-2008 00:00:23 2/2 1 04:31:54 p.m.05-09-2008 00:00:29 2/Z 1 04:31:54 p.m.05-09-2008 04:31:54 p.m.05-09-2008 00:00:21 00:00:19 2/2 2/2 9 1 Mode Job Type Results EC HS CP9600 EC HS CP21600 EC HS CP28800 EC HS CP31200 EC HS CP39200 EC HS CP28800 EC HS CP33600 ~ d ~ I 1 ~ t t 1 '~ I r ~ ~ D y ~ ~ ~ : r i ~; ~ , a ~ , ~ ~ a ~ i ~ i s ~ f t r _:- [ !, ; ([ q a P qq f i l ~ ~ i 1~ { ~ F t i i ~ t ~ ~ , ~ lit ~ ~ ~ ~ ~( ~ ~ i ~ pp~ i ' ~ ~ i ~ i ~ ~ i rC~ i ~ ~ ' ~ ~ ~ ~ ~ ; ~ ~ z z ~ r ~ ~ << ~ . , ~ ~. I - ~ ~i 1 I fl ~ i g - ~ I J a 3 ~ ~ :; ' i 2 ~ s F1 [ i ~ i f r. f G tt Date/Time LocaIID 1 Local ID 2 Broadcast Report '~ 05-09-2008 05:06:25 p.m. Transmit Header Text City of Meridian Idaho 2088884218 Local Name 1 Line 1 Local Name 2 Line 2 No. Job Remote5tation StartTlme Duration Pages Line Mode Job Type Results 008 074 208 888 2682 04:31:54 p.m. 05-09-2008 00:00:20 2!2 1 EC HS CP33600 009 074 208 387 6393 04:31:54 p.m. 05-09-2008 00:00:42 212 1 EC HS CP14400 010 074 2877909 04:31:54p.m.05-09-2008 00:00:43 212 1 EC HS CP14400 011 074 8885052 04:31:54 p.m.05-09-2008 00:00:21 212 9 EC HS CP31200 012 074 8881983 04:31:54 p.m.05-09-2008 00:00:24 2/2 1 EC HS CP24000 013 074 2083776449 04:31:54 p.m.05-09-2008 00:00:43 2!2 1 EC HS CP14400 014 074 4679562 04:31:54 p.m.05-09-2008 00:00:21 2/2 1 EC HS CP28800 015 074 8886700 04:31:54 p.m.05-09-2008 00:00:00 012 1 -- HS FA 016 074 8884022 04:31:54 p.m.05-09-2008 00:01:12 212 1 EC HS CP14400 017 074 3886924 04:31:54 p.m.05-09-2008 00:00:49 212 1 EC HS CP14400 018 074 8841159 04:31:54 p.m.05-09-2008 00:00:20 212 1 EC HS CP31200 019 074 8840744 04:31:54 p.m.05-09-2008 00:00:22 212 9 EC HS CP26400 Abbreviations: HS: Host send HR: Host receive WS. Waiting send PL: Polled local MP: Mailbox print TU: Terminated by user PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 MS: Mallboxsave FA: fall RP: Report EC: ErrorCorred ---- ~~ j ~ ~ i * ~ t ~ 'i ~ ;, :; r `` ' ' 4~r f~ II ! ~ 'li {~ ~ ' Y ~ I i ~{~ r , i ~ ~ ~ z , ~~ ~~ t ~,~ ~~ i ~ ~', t 2. ~ 3 ; ~ kk ~ ~yts ~ o f ~ r '~ ~ I ~, s ~ j 1 t ~ ~ . c g ~ ~ ~ ~ ~ t~ t t ~~ ~ y . ~ ' .; s ~ ~ ~ ~ ~ I ~ s 1 ~ ~ ~~ ~ ~~~ ~ ~ 1 ~ ~ 1J ! ' ~~ ~ ~ ~ ~ ~ ~ j ; Y ~ ~' ' ' ~ i - is ';~ ~ I ~ I ~ ! i ! . it ~ ~ Y ': . # e (. I ; f ! {,,~. F ~ ° -a 1 ~ s +r ~ + E IDIAN CITY COUNCIL SPECIAL MEETING /WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, May 13, 2008 at 6:00 p.m. X David Zaremba O Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd -~ _ tem Agenda Item Presenter Action Needed Tima Meeting ®pened at 6:01 pm Present at Meeting: Keith Watts-Purchasing, John 8verton-Police, Steve Siddoway-Parks, Tom Barry-PW, Joe Silva-Fire 1 ROLL CALL ATTENDANCE City Clerk _ 2 ADOPTION OF AGENDA Bird/Zaremba Approved - 3 CONSENT AGENDA Bird/Zaremba Approved (a) Approve Amended Minutes Note: Amended Agenda of the January 8, 2008 City w/Exec. Session as Item 7 Council Minutes unde.~r~ (b) Change Order No. 6 for WWTP Expansion with JC Constructors for $87,480.75 (c) Change Orders No. 9, 10 & 11 for the North Black Cat Trunk with Brown Construction for $23,755.00 Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888433 at least 48 hours prior to the public meeting. F ~~ ~ ii ~ r" ~ ~ ~:l ~. ? ~ 4 `i i ~ i ~1 tt~ 4 ~ f 1 ~ . ~ 7.1 f ~ ~ a 1 i 11 ~ y 1F 1 5 ~;+ ~ ~ ~ ,~~ r. -5 t ~ ` t f! f_ ~~? 1 111 f +~ i ~ ~ "y ~ ~ 4 ~ ~ ~' ~~' ~ ~ '~ 1 t iI ~ ~~ ~ ~} S 1 `~' i E I~ } ~ I ~ ~ ;~ i ? ~ , i ~ 22 Y { 1 } ~ !I 3 ~.~ ~ f f ~ ~~~ t ~ i 4 ~ t ~} I z s ~~ ~ ! ' ~( ~, i ~ ~ $~ f$!1 ~ F ,~ ~ ~ ~ 1 ~, ~~ ' ~ ~ r f . it ~ f. ~ . . ~ 7 ~ I ] ~ gg; .I . i I { ; , .1 . ~. + ~ ~ ' lF ! ~ i ~ . ~i.: $~ -i•` ~ t ; ~ i ~~ ; f ~ '~ ~~~ ~ ~ ~ ~~ f t ~~~ ~ ~# ti t i e ~ 4 I f 9 I + ,~ ~ t ' r . ;'~ t ; ~ 4 ; ~ ~ s, ! ~ i:i ` ~ ~ ~ `i;; j fir; , ~i , ~ ~ .,~ :~ ~ r~ ~'~' ~ ~ ~ ~ ; • • (d) Amendment No. 1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500 4 UPDATE ON NEW CITY HALL BUILDING CONSTRUCTION: (a) Update from Petra Gene Bennett-Petra spoke Jack Vaughn -Petra spoke Adam Johnson-Petra spoke Tom Coglin-Petra spoke (b) Discussion on Parking Direction was to move Steve Simmons-LCA forward w/ drawings Architects spoke and chose Option C (c) Discussion On Sign Package ill Berg spoke 5 DEPARTMENT REPORTS: (a) Police Department Jeff Lavey spoke and 1. Introduction of New introduced new officers. Employees (b) Fire Department Joe Silva spoke 1. Memorandum of Mutual Rich Green-Chairman of Intent with Rural Fire Rural Fire Protection District spoke District (c) Public Works Dept Bird/Zaremba Approve 1. Budget Amendment to rom earryspoke Increase VWVfP Operation Assistance Agreement with CH2M HILL OMI for $11,000 2. Budget Amendment for Direction to come back with more precision as Tom Ba s oke ~ p Construction Project to whatjob function will Manager be and a differentjob title. Tom Barry will come back with a specific job description. Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • (d) Parks ~ Recreation Dept. 1. Meridian Youth Baseball SteveSiddowayspoke (MYB) Complex Trace Leighton spoke Closeout 2. Settlers Villa e S uare g Q Direction given to Steve Steve Siddoway spoke Phasin to look into what the g demand is for horseshoe pits. Council wants to see the phasing drawn up. (e) Legal/Human Resources 1. Drug and Alcohol Policy Will bring back for final Bill Nary spoke approval within the next two weeks. 2. Hiring Procedures HR is putting together Bill Nary spoke info. For depts. about hiring procedures which will be available on Intranet. 6 CITY ORDINANCE /CODE REVIEW: (a) Discussion Of MCC 9-4-34 Bill Nary spoke (Point of Liability for Tom Barry spoke Maintenance) (b) DiscUS$ion Of POtentlal Was moved to up to Leonard Herr spoke Vapor Capture Ordinance: after the discussion on settlers village square. Leonard will work with Emily Kane on Stage 1 Ordinance Draft. (c) Discussion of Covered Was moved up with the Loads Ordinance previous item on Vapor Leonard Herr spoke (d) Outdated Ordinances Legal will bring back Bill Nary spoke soon. (e) Animals within City Limits Legal will check what ' Bill Nary spoke surrounding Cities Ordinances and with volunteers from the animal shelter. Parkin on CI Streets g `r Legal and Lt. Overton Bill Nary spoke will work together and bring back. Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. i • (g) Reconsideration Bring back soon. Bill Nary spoke Procedures (h) Exemptions/Waivers of Legal will come up with more specific examples Bill Nary spoke Licensing Fees of who might be able to be exempt. Amended onto Agenda: Go into Executive Into Executive Session at Executive Session per Idaho Session: Bird2aremba 9:21 p.m. State Code 67-2345(1)(fl - (t0 Come out of Executive out of Executive Session at consider and advise its legal Session: Bird/zaremba 10:15 p.m. representatives in pending litigation); Motion re: Mustange Dr. & Mr. Bailey, Utility Billing through the gird2aremba Approve Attorney's oifce will send a letter requesting back billing for sewer services for last 3 years. Adjourn Meeting Bird2aremba Adjourned Meeting at 10:16 p.m. Meridian City Council Special Meeting /Workshop Agenda -May 13, 2008 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~~' ~` If1~ ii` k, f ~; 3, F: d 5, t, h' ~~ j' .. 'f I , < - ~. i t ~! i ~ ~ Meridian City Council Special Workshop Meeting May 13.2008 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, May 13, 2008, by President Charlie Rountree. Members Present: Tammy de Weerd, David Zaremba, Keith Bird, and Charlie Rountree. Members Absent: Joe Borton. Others Present: Bill Nary, Jaycee Holman, Jeff Lavey, John Overton, Will Berg, Steve Siddoway, Keith Watts, Joe Silva, Tom Barry, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Rountree: I will open the Special Workshop Meeting of March 13th. The time is 6:00 o'clock. Roll call vote, please. Or attendance. Vote, fine, either way. Item 2: Adoption of the Agenda: Rountree: Second item is the adoption of the agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: It has been requested by the Public Works and by the attorney to add Item 7, an Executive Session as per Idaho State Code 67-23459(1)(f). With that I move that we accept the revised agenda as published. Zaremba: Second. Rountree: It's been moved and seconded to accept the revised agenda. All those in favor? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 3: CONSENT AGENDA (a) Approve Amended Minutes of the January 8, 2008 City Council Minutes Meridian City Council Special Worksho~ May 13, 2008 Page 2 of 68 (b) Change Order No. 6 for WWTP Expansion with JC Constructors for $87,480.75 (c) Change Orders No. 9, 10 & 11 for the North Black Cat Trunk with Brown Construction for $23,755.00 (d) Amendment No. 1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500 Rountree: Next item is the Consent Agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we approve the Consent Agenda and I believe that all the facts and figures are on the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Zaremba: Second. Rountree: Moved and seconded to approve the Consent Agenda. All those in favor? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 4: UPDATE ON NEW CITY HALL BUILDING CONSTRUCTION: (a) Update from Petra (b) Discussion on Parking (c) Discussion on Sign Package Rountree: Next item. Update on City Hall. Gene, take it away. Bennett: Members of City Council, Madam Mayor, my name is Gene Bennett and I'm with Petra, Incorporated, 1097 North Rosario, Meridian, Idaho. You have in front of you the monthly report and I will take you through the Executive Summary. The schedule is still scheduled as completion of October 15th and Jack Vaughn, our project superintendent, will walk you through the detail on that. Adam will take you through the Leeds. And, financial, Tom will take you through that. As a brief note, the project is being air tested right now on the first floor. That's one of the major items that has to be accomplished as we -work our way through the building. That is in progress and that's good news. With that I will tum it over to Jack Vaughn, project superintendent, to briefly walk you through Section No. 2, which is your detail schedules. Meridian City Council Special Worksho~ May 13, 2008 Page 3 of 68 Vaughn: Madam Mayor and Councilmen, thank you allowing me to introduce myself. My name is Jack Vaughn, senior superintendent for Petra. The initial schedule is the master production schedule, which you have seen routinely. Red line indicates beginning of May progress. We are -- obviously, the check marks on the second column from the left indicate items that are substantially complete. Roof systems, exterior masonry, store front systems are still pending, lines 19, 20, and 21. Nearly finished. Access floor is nearly finished. Line 29. And we are getting a good start on the elevators. Drywall, interior paint. As we finish in these finishes here, we are, actually, a little ahead of schedule. You will see there the dark lines indicating our current progress versus the proposed schedule. No major concerns on the master schedule. I'd like turn to the next page, which will take this master schedule and break it down into a three week schedule we use to help our trades in production. This breaks down by floor and area. First floor is primarily done. We are beginning to do trim out. Ceilings are moving along nicely. As you can see the dark black line coming down is the May 1st report date. We are a little behind there. However, not to any concern. We are doing the same progress on second floor south. We are progressing well there. First floor north, we have hung sheetrock. We are into our ceiling work. We are well painted. We are progressing well there. Second floor north, which starts on line 29, we are right on schedule there. Drywall is progressing. We are actually quite into our painting by now, which is where we need to be. The last two sections there that start with line 40 and also line 51, they indicate third floor south and third floor north. At the time of this report printing, which was May 2nd, we are a little behind; however, we have caught that back up. We have been able to get back on schedule there, so we are in fairly good shape as far as our three week schedule is concerned. I'd like to go ahead and proceed on with the next three sheets, actually, will be new to your review and our comments. They involve the latest contract that was issued out involving the plaza and site work. This is broken down over the next three pages into multiple categories and we broke this down as basically each building or each item pertaining to that area. As you can see, street parking, toilet building, amphitheater, entry pools and so forth. The dark heavy line that you see is the actual duration of that particular entity of that site and, then, the lines directly below that indicate the progress of each of those individual items. We were supposed to start with May 12th, which was, as you know, yesterday, so we have no indication line on there and everything is started fine. We have, actually, got a little jump on the gun a little bit, a couple days. We have poured footings. We have already stood walls up. So, we are in good shape there as well. This schedule will take us -- as you see on the third page, going to line 97, we finished up with landscaping and we are expected to finish the third week of September with the site work and plaza improvements currently. If there is any questions? Rountree: No particular questions. Thank you. Vaughn: Thank you. Johnson: Good evening, folks. I'll run through Tab 3, the Leeds section. Meridian City Council Special Worksho~ May 13, 2008 Page 4 of 68 ~J Rountree: Excuse me. If you would give us your name, please. Johnson: Yeah. Adam Johnson. Petra. Forgot about that. Rountree: Thank you. Johnson: Jumping the gun here. So excited about the Leeds stuff here. Rountree: We are, too. Johnson: So, just kind of run through the same rigmarole we are going through. We are still at 36 points. Five additional points, which we are working on, gets a finalization to see if we can move those to our yes column or our no column. So, we are leaning for the yes. Right now, jump down to the third bullet item, our air pressure testing on the access floor. VI/e are hot and heavy in the first floor south, getting that pressure going to the floor, have everything sealed up, so we can see what air loss is. Right now we are sitting at 12 percent. We are in the range of where we need to be. We are pretty dang close. So, fine tuning that, get everything buttoned up there and, then, we will have a procedure in place. We are working with Heery International, our commissioning agent, and going through their procedures to make sure everything's documented and we are getting all that taken care of. De Weerd: Mr. Chairman? Rountree: Madam Mayor. De Weerd: Adam, has there been any problem since there has been a change with the subcontractor on the Leeds thing? Is there any problems with that? Johnson: As in -- De Weerd: With Heery. Johnson: With losing Tim, our commissioning agent? De Weerd: Uh-huh. Johnson: We still -- we have gotten a new local contact. She stepped in, got me a little more documentation that I had been missing on that, so it's just paperwork catch up on my end to pick up, but we are still right on track with where we need to be. She's on the site at least once, if not twice a week, helping us out and, then, we had the executive commissioning agent from their main office fly in this morning and he visited the site briefly and he's going to come out again I think next week and visit with us on that. So, we are still trucking right along. He's -- it's just a few papers that I just need to fill out. So, that's the only change in that, so -- ~~ ~; ~; r~€' r' ~ T ~~ . ; ~I ~~,. L_~ ,~~ ~~;~~ ~1~! t ~ ~Y 1 1' ~'fi i' ,~ ~ i ~~ jjijI f ~ ' ~b ,4 } ~'€f~ ~ ~ ~. ;~ ~ „. ,; 'j ~ ~~ } ~~ x ~ y ~ T ,,~ ~ '~ ~ ~,: ;,~ ~ t ~~ { 1 ; I~rt ;~ i *; Meridian City Council Special Worksho~ May 13, 2008 Page 5 of 68 De Weerd: Okay. Johnson: If that makes sense. Other than that, page two, we are at a recycling update. Right now we are pushing 79.7 percent, so right at 80 percent. So, that gets us an additional Leed from our maybe column that we are feeling pretty confident about. So, that's pretty impressive to date, 80 percent diverted from the land fill. So, very impressive. A lot of contractors are wondering how we are doing it. So, giving tips out on that, so they can proceed with the same. Other than that, any other Leed questions you guys might have? Rountree: Don't see any, Adam. Thank you. Johnson: Okay. Thanks. Coglin: Counsel, Mayor, I'm Tom Coglin with Petra. Section four relates to the financial aspects of the project. The building budget remains unchanged, 20, 24, two. Basically, the same as it was November last year. Phase two and three, the building itself is approximately 84 percent built out as of the end of April. And the third and fourth sheet and your section four tab outlines the status of the contingency, the improved change orders to date. As of May 1st there were 22 contractor change orders. Some have since been approved. There remain some outstanding. Those amounts are all included in the budget. There is nothing outside the already stated budget amount. And, then, on the second page there is some projections of where we stand with stuff still to be submitted. Any questions? Rountree: I see no questions, Tom. Thank you. Coglin: Thank you. Rountree: Gene, you want to wrap up? Bennett: Thank you. In closing, the job is progressing on schedule and within the financial budgets that were set last December. We will have coffee next Wednesday for anyone that would like to walk the building at 7:30 in the moming and will be a short half hour session. De Weerd: Why don't we do it at the end of the day? Bennett: We can move it to the end the day. Bird: No, let's keep it in the moming. Bennett: Well, we will do it at 7:30 next Wednesday and we will do it at 4:30 the following month. Okay. Thank you very much. Rountree: The art of compromise. Thank you. 'f~~ ~~ ' ~ r ' !i " ~ ~ ' I [~ S t ~ r ~ + ~ ~, } ~ ~ II ~ ~ 1 _ ~~~ l ~ ~ ~~ t#i ': ` ~ ~ i { t ~ ~ ~ ? ~ ' f 3 ~ Y k~: ~ , } ~ ` ~ { ~ I ~ ~ }j C f ~ a v l t n C ~ t _ } ~ ~ ~ '.~ ~ C ] ~ 4f ~ ~ t ~ ^ p 6 i ~ ~' fir ~ ~ ~ ~ ~ ~ L ~ i 3 i ' ~ > ~ E ~ ~ ' i ~ l ~ i ~ , 1' ~ ~ ~ ~. +: ~~: r t S ~ I1 ~ 8 ,.~. , L~,t r "~ i, N 1 i + i s t I i ~~ ~ I ~ ~ I ~! $ £ ~ ~, ~ ~ ~ { I. ~ , 1 ~ f 1 +~ jj ~ ~ w l ~ f ` ~ ~ ~ '! L r ~ ~ ~ ~ S ~ ~ ~ * ! '~ i ~ ~ Z i e f ~ ~~ ~ ` ,. ~ Meridian City Council Special Worksho~ May 13, 2008 Page 6 of 68 De Weerd: Very politically correct, Gene. Rountree: Next item on the agenda is the department reports. Police Department. Watts: Madam Mayor, Council Members -- Rountree: Oh. Yeah. Right. Will and Keith. Excuse me. Bird: And Steve. Rountree: Or Steve. Watts: We will have Steve go -- Rountree: Okay. Simmons: President Rountree, Mayor, Members of the Council, my name is Steve Simmons with LCA Architects, Boise, Idaho. Today I think you should have before you some parking options for that northeast property. We laid out several concept plans for that. Does everyone need a copy or do you have one? De Weerd: We have one. Rountree: We have it. Summons: We met last week with the Mayor to give her an update and look at several -- and looked at these three -- two options, A and B, which you have in front of you, hopefully, and that ended up with a hybrid C, which is the one that's -- the latter, which is this one. It's not really lettered, as you can see. A lot of the input was based on information -- there was an exchange of a-mails with the planning director, she was looking at that and giving her input as well and we ended up with this Option C. It's kind of a hybrid of everything and the best of both worlds. Still having access off of Broadway, diagonal directional parking there adjacent to the current property and, then, exiting out onto Main Street. I have had discussions with Jeanie at ACHD regarding this alley and the maintaining of that alley and we are currently still showing a 16 foot asphalt width there, which allows, technically, by their standards, two way access in that alley, although we had preferred to have one way. Their original response to that several months was -- from their director was they prefer two way. Now, that was prior to the city acquiring the property. So, they are still trying to analyze their direction on that and perhaps with the proper signage we can still achieve that, but even under this design, although there could be some safety impacts there, perhaps, it allows for that currently to happen. Option C does allow for 46 additional spots -- parking stalls on the property proper. We still have the directional parking along the very western edge there, as well as it also allows directional parking off of -- diagonal parking, I should say, off of Broadway. So, we pick up quite a few stalls in total there and maximize the i x ,t S ~ ~ ~ ~ t ~ 1 GGG ' i ~ ~ ~ ~~ f ! ~ ~ x G £ 4 i & y ~ 3 i' F ~ ~ t rt ~ i 4 ~1 ~ ; ~. ~ Meridian City Council Special Worksho~ May 13, 2008 Page 7 of 68 property. The one -- one of the comments that came out of the session with the Mayor last week was we have been discussing quite a bit about the clock that was going to be in the plaza area as you enter the property. Perhaps one location for that -- and I throw that out for input to the Council would be relocating that towards the comer, towards this northeast comer, and if you go to Option A, which is the first one there, it actually implies somewhat of a clock or a kiosk feature, if you will, and that would be kind of a nice little area to perhaps have a hybrid of Option A at the comer and maybe Option C for parking aspects and I would just throw that out for comments for you to evaluate, realizing there is a light pole -- or, excuse me, a traffic light fixture that's going in currently, so we have to coordinate some of that, but it's kind of a nice little amenity there as well. So, I guess what we are asking for tonight is direction on Option C to be able to pursue that. We do have to prepare the package, if everything looks okay, next week, submit it to the city for conditional use. At the same time, if the city so desires, we could march on with the working drawings for that as well. Currently, just by way of information, last week, with Ted's assistance, we did tum in the temporary licensing agreement with ACHD. That package has gone to them and it's in their hands for evaluation, minus the improvements to the alley and this parking lot. The alley will be submitted within the next week or so and that's fine with them and, then, the parking lot will go in as a separate package when we are completed. So, any questions? Rountree: Any questions for Steve? Bird: I have none. Watts: I would just like to add that we have had an asbestos survey done on the gas station and there are some small amounts of asbestos that we will need to remove. Ideal Demolition is on board, they have filed their ten day notice, and I believe, if we get the report back, hopefully, from MTI tomorrow, he's planning on -- he's able to at least empty the oil tanks that are on site. We are not going to remove them at this time, we are just going to drain them and, then, start the demolition -- or the abatement of the asbestos. Rountree: Any further questions, comments? Thank you, Steve. Simmons: Thank you. Rountree: We need some direction on C. Bird: Yeah, we do. Mr. President? Rountree: Mr. Bird. Bird: I like the C layout and I -- I think moving the clock out there is -- is a fantastic idea. We go to a four face clock, which, as I always thought, was the way it was designed anyway and I think that's the ideal location for the nice clock to be out there and Option C gives us some awful good parking. i r ~~ ~~ ~~ ~ ~ ~ ~ 1i ! < " j ' ~ ~ ~ t a ~ ~ ~ i, ~ ~ ~; E ~'~ ~ i ~ i ' ~ ~ ~ ~ 1 I j ' , ( j ~ ~ (((1 ~ I E i ~ ~ , ~ ~ ;j ~ i_ ~ " ~i 1 t ~ ~ 1 ~t . ' ~ ;; ~'~ 3 I ~ i ~; ' ~ j ~z S[ ~` ;~ r~'~' S i~ ~;: ~~ i }: ?;, .,. , Ci?! ~~ if r ~ ~ ai ~. ~ 1 ` s ~.~-, ~ C a ~"' 1 ~ ~ I # ~, r r. ~ i ~ ~ r a ~~ i Y Y ~~} 7 ~ ~ ~ qq ~ ~ Ft ~ 3 ~ ~, _ j { f ~ t e. S } 1 as - e ~ i { ~ ~ ~ ~ , 5 i `ti ~ ~ ~ 1 ~ K ' ~'. i E ' , l ~ , r ~ ) ~ j } ~ F f ~ 1 "~> ~,, ' Meridian City Council Special Worksho~ May 13, 2008 Page 8 of 68 Rountree: David, any comments? Concur in that? Zaremba: That sounds good to me. Rountree: Madam Mayor? De Weerd: You bet. Rountree: I think you have your direction. De Weerd: That was the discussion. Rountree: And that's to move forward as well with the drawings? Bird: Yes. Rountree: Yes. So, move forward with the drawings and with C. Okay. It's your tum now, Will. Berg: Thank you, Mr. President, Members of the Council. Further back on those pages, like the last two, are some drawings for monument sign that several of us had been working on and that is kind of the final conceptual drawing. I don't know if you -- the packet that was previously laid on your table, the last couple of pages. Rountree: We have got them. Berg: If you'd flip further back, there is a diagram of the wall with the brushed aluminum lettering. We originally kind of had gold, but Steve Simmons suggested that maybe to match the building, which is all brushed aluminum, the roof and the window frames, that that would -- and according to kind of the drawing on the concept here it shows that it probably shows up pretty good. We have added the -- the address, because we needed to put the address somewhere on site, and that seemed to be about the best place to put it. Steve's going to look at that a little bit carefully and make sure that is a good location. And, then, the last concept is -- this next page is the illuminated lettering, which is on top of the City Hall building on the face where the doors are at the very top. It will be illuminated, but it will have the brushed aluminum look and I'm sure Steve will look at that as -- make sure it stands out. The sign people assured me that it will look really nice when it's lit up at night and it will be illuminated from the back, so -- and, then, the last one was just showing where we would have to put some lettering on the doors -- above the doors. So, I guess if there is any questions, comments, or direction to go ahead with these kind of concepts, we will get started with it. Rountree: Thank you, Will. Comments? Direction? De Weerd: Mr. Chair? Meridian City Council Special Worksho~ May 13, 2008 Page 9 of 68 Rountree: Madam Mayor. De Weerd: I guess there is still the remaining question on the wall sign in the plaza. Do you want City Hall or -- and the address or do you want just the address with City Hall on the face of the building? That's kind of what we came down to is -- you have two options there with the City Hall on the wall with the address or address only. Rountree: Mr. Bird? Bird: Oh. I prefer to have City Hall to the address and not have anything on the face of the building, but I'm sure I'm in the minority on that. Berg: Mr. President, if I could just make a few just suggestions as we look at this in a perspective. The Mayor was correct; we talked about this several times. If you're coming down Main Street and looking at the building, you're going to see the face of the building, with City Hall above the doors, you'd see that sign. If you come down Broadway you wouldn't necessarily see the lettering on the City Hall building, you would see this wall. And, then, when you come down Meridian Road you would see the monument sign. So, try and cover the three sides and, you're right, I mean you could put a lot more signage or a lot less, but that's what we were looking at as we were trying to address the different west, east, and north views. Rountree: Okay. Bird: Sure. De Weerd: Okay. Rountree: Madam Mayor. De Weerd: Mr. Chairman. Will, on the face of that wall, is that -- can you -- which -- which wall section are you talking about, this one or -- or this one? This one or that one? This long one; right? Bird: On the face is north. In the plaza. De Weerd: See, here -- here is the wall. Which one? Right here or that? Yeah. So, you can't really see that from Broadway either. It's this one. Just thought I'd ask -- no, you wouldn't be able to see that from the road. Rountree: So, the clarification would be a signage wall that would be facing the street. De Weerd: It's on that water feature. Bird: Yeah. ~ px i i Y 5 ~ h _ ~ ~ ~ ~ t 4 ~ ~ ~ ( ~~ ~ _ 4 t ` r , ~ ~ j ~ , ~ ~ ~' ~ ~ ~ ~ i ~_ ~ y ' ~ °~ ~ ` a f'k i` r{ ~ 4 ~ ~ ~ ~ ii ~~ f ' i F 3 jj k ` ~ i 4 i~ i . ~ `, ~ ~ ~ ~ ~ ,, 1 M ~ ;~ f ^ i ~ i k~ f x ~ i , f 7 Ai Y~ i ',, ~ ~ _ i z i ; t ~ ~~ ~ ?~3 i ~ ~I ~~ F;~~ I ~~ t f ~ ~ ' ~ * . ~ ' ~ ~ Kp. S. =~ t r Y i ~ i § _ ~e i i ~ ! ~ ~ ~ ~ ~~'.. ~ ~ a i j' ~ ~ ~ ~I i P ~ 7 ~~ ~1 l 7f ~~ ~ ~ !t ' 3 ? ~ ~ ~ ~! ~ 'f I t 1` L~ S ~ ' 3 i , ~ t ~ ~ ~ 1 f ~ .i ~ 5 l . ~~.ky , i j ( - j' i ~ ~. ~~ ~ 1 3. j i '~ ~ g ~~ ' j ~ ~S{~ + i ~ ~[ r ~ c t it 1 Meridian City Council Special Worksho~ May 13, 2008 Page 10 of 68 Rountree: It's on the water feature. De Weerd: But I guess if -- if you can see it at that angle, you would be seeing the City Hall on the building as well. I guess that's Keith's -- Council Bird's point is -- Watts: I think the reasoning for -- my belief from our discussions, the reasoning for the sign on the top of the building is if you were coming south on Main Street you wouldn't have any signage. That was -- that was the thought process. De Weerd: And the direction is the big building. Watts: Kind of hard to miss. Bird: Mr. President? Rountree: Mr. Bird. Bird: And, you know, on the building, it's probably right, because when we get the split option it will -- you will be able to see it as you're going across the -- over -- I can -- I don't know how much those letters cost, but I do -- I think the letters on the end wall there really are attractive and I suppose we need to put letters, as bad as I hate to fuddle up the nice looking stone on the building, too. I don't know if -- I don't know if we need it there or just the address. I'll let Keith, Will, and Tammy decide. Rountree: Mr. Zaremba, any comments? Zaremba: I hesitate to bring up it, but we have City Hall three places and only one of them does it say Meridian. Don't we want to say Meridian City Hall? De Weerd: I hope they would know they are in Meridian. Zaremba: They should know they are in the city, but -- I'm just thinking photo opps. I mean if we are ever on the national news with the Mayor standing in front of the building, nothing on the building says Meridian. Rountree: And that might be a good thing. De Weerd: I'm going to take that as a compliment. Zaremba: Other than that I'm happy with it. Bird: Do you want to leave the signage on both -- the wall? Zaremba: You mean I was supposed to actually make a decision, other than what I'm looking at? 1 111 c ~ £ (( ~ ~ ++ ~ ti ~ ~ ~ i d j i f $ ~ t I ~ ` 4 , i ~~ ~~ ~ ~; ~ ~rt.~.t 1 , ~, ~;, ~ ~ I ~ ~ ~~ 4' ski ~ , ~,{ I ~ I ~ ,. ~ ~ ~ F n x~~ ` ~ ~ ~ ~ a ~ ; ~ I ~ ~ ~ ~ ! I ~ i~~ r ~ ~~ ~ ~ ~ {!! ~ F 4 j V~ 3 } ~ ~ I ~ ~ i _ ~ ,~~' 3 / pp ~: ~. i f~. 1 ~ .~'4 E ~i ~ s i i 9 Meridian City Council Special Worksho~ May 13, 2008 Page 11 of 68 De Weerd: Well, do you want City Hall on the building? Do you want City Hall on the wall? Do you want just the address on the wall? Bird: What do you want? Zaremba: I'd kind of like to have City Hall both places. De Weerd: Okay. You good with that? City Hall both places? Rountree: It seems to me like on the wall it's redundant if you're going to have it in the front of the building, but -- De Weerd: Yeah. I don't think it's needed on the wall. I'm for the address on the wall and the City Hall on the building. Rountree: That makes sense to me. Zaremba: I don't feel strongly either way. De Weerd: Okay. Bird: It sure don't bother me. De Weerd: Okay. Rountree: And, then, the -- Bird: The sign with the reader board in it. Rountree: And the illuminated monument sign is okay with everybody? Bird: Boy, that's my -- Rountree: Thumbs up on that? So, if you can repeat what our obtuse direction was, Will, make sure we understand you understand what -- Berg: Well, I think the only correction is this sign right here, we will just take City Hall off and we will probably make the lettering a little bit bigger for the address. De Weerd: Okay. Rountree: Good. Thank you. Bird: We need to get the sign company to layout for the electrical out there. ~ ~ j ~ ~ 1 ~. E I ~ ~ ~~ ~ E { { 1 $~~ ( ; y t {f 1 e ~ I ?. 1 4 ~ ~ ' ~ ~ 1 E ~ ~"~~ it -~ '' ~ ~ ~ ' ~ ~ ~ ! ~~' ~' 1 C d i -~ - ~ ~ ~ ~ ~ E ~ ~ ~ ~ f i 1 ~ at 3 i ~ ~ ~ ~i } ` 7i r '~ t ~ } a ~ ., i ~' E ~ ' f - ;t ~ i -c f ~~ ` x ~~; ~, j E ! ~ ~t ~ ~ ~(((~ ~ i ~ ,, ~E ,, { Y ~ ~ a C ~ ~` ; ~ F. i ti ~ X11{,,, ~ 7 ~ t ~ i i 4 i ~ i ++ I i ~ ~ ~ F A 1 ~i ~ u E s ~ z ' ~, 'I1~~ 1 ~ ~ I~~ ~ ~ $~ - + ~ ~' ~ ;~ ~c ~- i ' ~ ~ 1 , i ,^~ F 1 F ' ~ _ i r;-~ E I ~ f ; ~ I ~ ~ ~ i { ~ ~ ~ I ;. ~ c ' ~ ;t ~ ~ r s t!c ~ 1 ~ ~~ t C ~ ~$ rrt -. 11 ~ ! ` i ~~-. 1 { ~ 3 Meridian City Council Special Worksho~ May 13, 2008 Page 12 of 68 De Weerd: And, Will and Keith, you will figure out if -- how we bid it out and all of that? Watts: Yes. We will take care of that. Yes, Madam Mayor. De Weerd: Okay. Item 5: DEPARTMENT REPORTS: (a) Police Department 1. Introduction of New Employees (b) Fire Department 1. Memorandum of Mutual Intent with Rural Fire District (c) Public Works Dept 1. Budget Amendment to Increase WWTP Operation Assistance Agreement with CH2M HILL OMI for $11,000 2. Budget Amendment for Construction Project Manager (d) Parks & Recreation Dept. 1. Meridian Youth Baseball (MYB) Complex Closeout 2. Settlers Village Square Phasing (e) Legal/Human Resources 1. Drug and Alcohol Policy Hiring Procedures Rountree: Thanks, Will. Next item on the agenda is now Department Reports. Police Department. Chief Lavey. Welcome. Lavey: Thank you. Mr. President, Madam Mayor, Council, every year May 15th is Police Officer Memorial Day and the purpose of that day is to thank the officers that have given the ultimate sacrifice to the line of duty and they lost their lives. Also the preceding week, which is this week, is Police Week. So, I couldn't think of a more appropriate time to actually introduce a few people that have dedicated their lives to this city and serve this city well and we used to have a ceremony here and introduce the officers and this is -- the purpose of today is to right a wrong. For whatever reason we have gotten extremely busy and we forgot that important part and I went back a year and, unfortunately, I couldn't bring everybody here, maybe when we get the next City Hall we will have more room. And, for the record, I don't want to be on the national news. But today what I'd like to do is recognize a few officers, tell a little bit about them, give you a chance to ask questions if you so desire and, then, also introduce a few of our recent promotions. So, with that being said, you're going to see the new officers on your right and the promotions on your left. And I was able to do that without -- without a mirror. Brandon Frazier. Brandon Frazier -- you might raise your hand so they know who you are. Brandon Frazier, actually, started with the Meridian Police Department in June of 2007. Brandon comes to us from Canyon County Sheriffs Office where he y ~ ; ' ~ , ~ ~ ~ ~ i ~1~ '' ~, ' , ~i ~', ;: c ~, E, ~' ~ ~i S i i 1 , . ~~ ~~ II '' ~ I i~ i' ~ !~ I~ ~ ~ ~ i ~ ft ' i 3 ~! .I ~ ~ ~~ ~' ~ ~ ;~ ~ 1 i 1 ,~ ;i 1. i , f''; ,;k ; ~~ 5 ~~ ~~ c ,' 1j~ t { ~; , ~~ j ~~ ~~ !~; ~ ~; i ~~ r' s ~ r '~ ~ ~ ~ P ~ i ~ ~ f ~ g 5 : .r 4 g ~ 5 ~ ' 3 Y I, i i_ ~ ~ p I ;, s f ~ x k ~ ~ i ~ i f f 4 Meridian City Council Special Worksho~ May 13, 2008 Page 13 of 68 worked two additional years. So, Brandon has three years of law enforcement experience. Richard Lee. Richard Lee came from the Meridian -- or came to the Meridian Police Department in 2007. He has a total of seven years of law enforcement experience. He worked a time for the Canyon County Sheriffs Office, for the Boise Police Department, for the Caldwell Police Department, and he also worked as a firefighter until he came onto the good side. De Weerd: We are glad you found your home. Lavey: Justin Northway. Justin Northway came to the Meridian Police Department in June of 2007. Justin has no other law enforcement experience. Chris Siems. Chris came to the police department March of 2008. Chris has 14 years of law enforcement experience. He actually was a reserve officer for the city of Emmett. He actually served as a police officer for the city of Emmett. He actually was serving as a corporal with the Idaho State Police at the time that he came to our department. Dan Vogt. Dan started with the police department in October 2007. Dan has a total seven years experience. He actually worked for the Canyon County Sheriffs Office as a marine deputy before going up to Moscow where he served with Moscow for -- until 2007 and, then, decided to come back and join Meridian. Did Kevin show up? There you go. Kevin, actually, was working out there. He was on a call. Kevin actually started with Meridian in October of 2007. Kevin has a total of six years law enforcement experience. Prior to coming to the Meridian Police Department Kevin served as a motor officer with the Idaho State Police. De Weerd: Does Kevin have a last name? Lavey: Wilson. De Weerd: Wilson. Lavey: Kevin Wilson. De Weerd: Thank you. Hi, Kevin. Lavey: My apologies. Karen Ziolkowski. Karen actually came to the Meridian Police Department in June of 2007. Karen has no other law enforcement experience. Jeff Fuller. Jeff actually came to Meridian Police Department in March of 2008. He served a time with the Canyon County Sheriffs Office on the good side. He actually worked for the Boise Police Department out at the airport and, then, came to us in 2008. And Jeff also served us in another capacity as a Marine in the armed forces. Tom Nesbitt. I have a little bit more information on Tom, because I believe it needs to be recognized, and Tom is one of those -- those great hires and I won't tell any stories on him -- Tom, I promise. Tom actually started in 1990 as a marine deputy with the Gem County Sheriffs Office. He also worked in the jail at Gem County. In 1992 he actually went to the -- to patrol and served as a road deputy and worked his way up to the rank of lieutenant. Then, in 1996 he actually transferred to the Idaho State Police where he r ~ ~ ~ ~~ t :, ~ ~ I i i ~' ~, , ', f a ~ ~ ~ f i ' .'~ ~' i ' ~' ~ ~ ~ ~ ''' i rr i 2~ ~ I I i - j a , ~ e ~ ~ r f ~' ~ ~ ~ S . ` i ~ ~ t~ I ~ h i i r ~ ~ ; ~f ~ ~ ~ . c k ' ~' ~ ~ : , } j$jj t f ~ . . _ Y,~ ' ~:. ~r, ~ ~_ t * t: t "t i ' ~ j ~ 3 . j ~ - y ~ ~ ~ ~: r ~ ~ ' ' Y - + ~ f ~ {g ~ ~ ~ ~ ~1 'i ~ ~ . r t : ; I ~ , ~ . ~ x. ~gi #- ~ ~ ~ { .~ 6 I ~, i '~ ~ a ~ I ` C x a Ff fir;,. is ff #~ ~ I F 1113 ~ s. F{, r ; . ~ ~ Z ~ 1 - ~ A ~ ~ e S ii ~ + ~ 1555 `; ~ ~ !~ 1 . ~ f },. i B I r {~ , 1 ~ , t , ~ ~ ~ ,f I~ ~ ~ j ~ ~ ~ fi ~ r s , i, ~ ~ ~ $ t ~ t r.G Meridian City Council Special Worksho~ May 13, 2008 Page 14 of 68 served four years in their forensics science unit working on fingerprints. When he actually left the forensics, he was a senior latent print examiner. And I actually recall him struggling with that decision to go onto the road, because that's the time that I actually came to Meridian in 1997. But he actually became an expert witness in crime scene investigations, but he made that hard decision, he actually went on the road. He went on the road as a state trooper, became a master corporal in the patrol division. He actually also worked on a motorcycle and came to the Meridian Police Department in 2008. And I believe he's going to wonder why I left his name to the last, he probably thinks it's suspicious, but I passed over him. Chris Siems. Chris Siems came to the Meridian Police Department March of 2008. Chris actually has 14 years of law enforcement experience -- did Igive -- okay. See. You know what, Chris has a big head and it would just make it bigger. Rountree: He's going to have an encore. Lavey: Actually, he should wonder why he's always on my mind. Did I cover all the new officers? I believe this is the safest place in the city today, too. There is so many police officers here that -- on my other side. One of the -- one of the pleasures that I have is -- is promoting new people through the ranks of the police department. We start out with the rank of corporal and we work on up to sergeant and lieutenant and such. This month we are actually testing for lieutenant and so I will probably be back. But some of the recent promotions that I wanted to talk about were corporals and sergeants. Branden Fiscus. Branden is actually a Marine as well and has served our country. Branden actually started in the Meridian Police Department in June of 2005. Branden has a total of 12 years law enforcement experience. He actually worked at Blaine county, Hailey Police Department, Boise City Police Department, before he finally decided to come stay with us. Teny Hodges. Terry started with the Meridian Police department in November 2005. Terry has a total of seven years law enforcement experience and he actually came from the Hailey Police Department as well. Brian Lueddeke started with the Meridian Police Department in 2003. He has no other law enforcement experience, however, he has experience in dealing with law enforcement products. Motorola. I think we gave more money to Motorola than we do to salaries. Some of the -- those are the new corporals. The new sergeants as of April 21st of this year. Sergeant Mark Taylor comes to us from the Boise city airport in 1999. He came to -- he was -- excuse me. He was promoted to corporal in 2005 and in April of this year he was promoted to sergeant. Sergeant Stokes. Sergeant Stokes came to the Meridian Police Department in 2003. Since that time he's actually served as a field training officer, a K-9 handler, a patrol corporal and he's now patrol sergeant. Before he came to the Meridian Police Department he actually worked for the State of Idaho as a probation and parole officer from 1998 to 2003. He actually is the handler that took Tiko after I was promoted through the ranks. That is all for that. I'd like to introduce you to the newest members of the Meridian Police Department, going back to March of 2007, and I would like to thank them for their dedication that they give to the city and instruct them that anytime they see any of these people up here in front, they need to wave at them. With all fingers. ", f~' ~ ;~ ~ ~ ~ ~ i ~ * ~ ~ ~ . tg j 5~ ;' ~ ~ ~ ! ~ ~ i ~ ~ ~ t. ~ I z ~~ ~ 6 ~ k ~ t~ ~ aar ,., ~ t ~~ < a < ~ ° 3 a 2 ; ~ ~ ~ ~ ~ ~ ~ ~ ,f i :~ f ~ ` r ~ ~ A } ~ ~ J , ~ ~ t j ~ , ~ c i ~ 1 i ,; i t ~ r w ~ ~ 1'~ ~ ~ f' t i t ~ ~ ~ F ; I ~ ' ~ i i t ~: ~ e ~ ~ ~ ~ ~ ~ 6 ~ ~~ ` j ~3~ ~~ ~ ''j f '~ k. e i I ; : ~ ,; ~~ 2 ( -S ~~ ~ - ~ ~ _ j F : . . x J _ ~ 3 if r. + 44 r~ t € . - ~ C , - f ~ ~ ~ ~' ~ , r ~ + , ~ j ~ ~ d f ~ ~ ~ ~ ~ i j ~ ~ , ~ { l q} ¢ , ~ . ~ ~ p i!1 77 ~~Yy~, f f Z ii , 1 ~ i i ~ I ~-~ ~, 17 - t, 1 ~ ;r Meridian City Council Special Worksho~ May 13, 2008 Page 15 of 68 De Weerd: You know, that is a rating on his past, so -- Lavey: That's why I got the chuckle. De Weerd: It was the all fingers thing that I added to it. Bird: Make sure it isn't her IQ. Lavey: That is my report. Thank you. Bird: Thank you. s Rountree: Thank you, chief. And welcome to all you new folks, lady, and gentlemen. I hope I don't ever have to see you, but I would really appreciate the wave and, gentlemen, congratulations on your promotions. And thank you all for choosing and staying with Meridian. You are our best and our finest. Thanks for being part of our community. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I appreciate the chief doing this. I kind of reminded him that it's been a long time since we have seen our officers here in this Council chambers and there is a lot of new faces that we have added over the last several years and, fortunately, I haven't met each and every one of you through my daughter, but I was starting to believe I was meeting the entire police force through her. So, I'm glad I'm meeting you in better circumstances. But we appreciate what you do every day. On behalf of our citizens, we value the service that you gave our community, that you give our citizens a feeling of safety and we are seeing over studies how much people not only choose a community in which they want to live in, but can really relate and identify with that community, because of that feeling of safety. It's first and foremost in their minds, certainly as parents, but also our -- our aging community as well. So, I'd like to thank you for your -- what you do for our community and I did get a wave the other day, unsolicited, and so I told Jeff things are looking good. But we appreciate you coming down. Rountree: Mr. Bird. Bird: Mr. President. I had the pleasure of riding along with Mr. Vogt there and when they offer to take you on a bar check, either get ear plugs or don't go anymore. It's pretty wild. I can tell you we have got some awful good officers. I'm glad they are with our city. De Weerd: Not awful officers, but -- ~~ _, + ~ ~~ ; as ~ I ~: '~~ +• ~ e; k ~ s: ~ ~ ~ ~ 'j . a '1 , , ~ T ~i ~ ,t ~ i . ~ ~~ I ' _ C ~' ~ ~ I ~ ~ ~ j ',t ~ ~! ~!~ ~ j ' 1 `; '~ '•d f + ~~:: ~ ~~ i ~ ~. ~'. 111 i{ ~ ; , ~i F 4 i ( Ri ~ ~ ~ ~ ~ ~ ~ ! f' t ,i ~~ ~ t , ~~ i I;. ~ t , ~'3` 1 ~ ~ ;. ~~ ~ ~ ~ a ~ ?. 4 , ~ t ~~ r r; ~ ; ~ , ~~ ~ ~ I ~ ~ ~[ - ~~ ~ ~ ~ ~ ; ~_ } ~ ~ 1 ~ i ' t ~ ~! ', ~ ~ ~ ~~ e i ~ f - ~ ~ 4 e ;~ i - ~ t I ~ t' i ~ ~ ~ 's i I, ~ f (- ~ P I F ~ i ;! g; 1' 1 ~i ~,. ~ {f Meridian City Council Special Worksho~ • May 13, 2008 Page 16 of 68 Bird: They are awful good. Very, very good officers. And we got a Sergeant Fuchs that don't mind pulling me over when he needs to. Anyway, thank you, gentlemen. I enjoyed riding with you and I'm going to ride with you more. You guys are first class employees and I appreciate your work. Thank you. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I just want to, one, welcome you all to Meridian and congratulations on your promotions. But also thank you all for choosing Meridian and staying with Meridian. We are very proud to have you and every time I pass one of you on the street going someplace, you always look professional and on business and, like I say, I'm proud to have you all here. Thank you all. De Weerd: Mr. President, I -- Rountree: Madam Mayor. De Weerd: -- guess closing statement, I see next time I see Sheriff Smith I will duck, because it sounds like a number of you are from Canyon County. I will watch myself when I go to Blaine County in case I have retaliation from there. And ISP, I'm starting get a little paranoid as I go out in the world. But it's nice to see the experience and -- that you had. You had good training grounds to bring those talents to our community. So, again, welcome. Rountree: Thank you, Madam Mayor. Again, thank you all. Chief, you may want to have some kind of a raffle and the prize is the officers can draw lots and see which councilman they want to take on a ride. De Weerd: That's not the loser. Rountree: That's not the loser. De Weerd: Winners. Rountree: Maybe for them, but we are winners. It's difficult I know time-wise for us to find you, schedule time, whatever, but I know Councilman Bird has done that. I would like to do that. And I think the rest of the councilmen would as well. So, if you would take the lead that and -- Lavey: I can do that. Rountree: -- and get us -- get us a date with an exciting evening that would be great. I j a~ Itrt~ ~ ~I i ~ ~ ~ ~ I ' jl j ~ ~~ t ~ ~ ~ li ~ ~ t ~ ~ ~ ~ "~. ~ f t 1 ~ 1 ;s~' ~ $ ~ ~. 9 ~I ~ ~ ~. ~ ~, ~ ~ 1 J~ ~ ~ ' 2 1 T~ ~ ", .J ~ ~ ~ ~ ~ - ~ i ~ ~ f p _- n i ~ ~ ii % ~ ~ [r 1 ~ . "ss~ ~ '~ ~ F 'a e '7 : k2 1 I ~ I "~1• ~ ~ ~ S i ~ i ~t a + i I ~` F~ 1 ,~ `! 1 ~ c i ' f ~ 'I ; ` i ? tt ~ i'~ ` t r { ~ 3 ~ ~ 't ~ 1 ~ ~ ~ ~ ~j ~~ ~ ~t.,t E ' _t ' . 6 ~ ~ ~ ~. ~ : ~ :f i + 4 tta 3 ~ ~~ ttt . ~ -rT.l ~ ~~: 7. h '1 1 i t€ _ ~ ~ ~ ~ ' ~ %' ~ ~ 2 1 ~; ~ , R ~ ~ ~ ~ a i~ ~ .I , , f.~4_- r r~. . ;. ~ f ~ ~ {{ ~ { ~ ~~ ~'~ I i + M ~ ~ 1 ' :~ ~ , 3 ~ { A i I ~ F . ~ 'f 1 ~'t' ~ }} y ri~ p I I [ ~ Y ~ ~~ ~t I ~ ~ ~ .E ~ ~ s f ~ i , ~ ti g ~ 4 Meridian City Council Special Worksho~ May 13, 2008 Page 17 of 68 Lavey: I can do that and there is no real time limit that -- you actually can do an hour. You can actually come sit in briefing if that's all you want to do. Or you can ride all night long if you fall asleep. If you start to fall asleep, they won't take you through the bars. One last thing I'd like to point out is it's because of the leadership from this group in front of me, the Mayor and Council, that we have the quality officers that we have. Due to some -- you know, some recent changes and not so recent changes, it's given me the ability to not only attract good quality people, but to keep them. So, I believe that we also owe you thanks as well. So, thank you. Rountree: Well -- and I'll throw that back. It's because of your information and our ability to communicate that makes it happen. And that's what we are here for. Lavey: Then, it's us working together to make it happen. Thank you. Bird: Thank you aIL De Weerd: You don't have to stay the entire meeting. Rountree: You're certainly welcome to. Bird: Now you have to go to work. De Weerd: Although Mark Taylor does -- thank you. Rountree: Next item, the Fire Department. Chief. Silva: Good evening, Mayor, Members of the Council. What we'd like to do is provide you with a briefing of a memorandum of mutual intent that the rural fire district has acted upon and we would like to share the content of that intent. Essentially, to kind of just give you a quick overview and I'm sure Bill Nary will want to kind of build on this, but, essentially, as you know, that the rural district has been a major funding partner in the building of our fire stations three, four, and five and also our training tower. Traditionally, they have participated to the extent of 20 percent of the fire department budget has come from our rural district and if we were to look at the formula that's been used -- the funding formula that's been used in the past, which is a function of population assessed value, if they were really trying to look at that very carefully, that actual percentage participation that they would be required to participate would be roughly 17 percent. So, again, the Meridian Rural Fire District has been a very important funding partner and led to the success of the Meridian Fire Department and with that, what we are requesting is the consideration and the presentation of a memorandum of intent, that in the event that as the rural district is absorbed into the city through annexations and the assessed value swings toward the -- toward the city as those areas are absorbed and annexed into the city, it may become more difficult in the future for the Meridian rural district to participate at that level in the future. With that understanding, they would like to make sure that it's an intent of this seated Council and the intent of the present rural fire district commissioners that there is an intent that the Meridian City Council Special Worksho~ May 13, 2008 Page 18 of 68 city would, then, at some point perhaps be willing to entertain the concept of trading those real assets for future services to the remaining portions of the district when it becomes difficult for the Meridian Rural Fire District to maintain that percentage participation in our funding. So, that's kind of a brief overview on what the -- what the intent of this resolution that's being presented before you this evening and I'm sure that Chairman Rich Green would like to elaborate just a little bit on the intent of that memorandum. Rountree: Thank you. Rich. Green: Madam Mayor, Members of City Council, my name is Rich Green, I'm the chairman of the rural fire protection district. Basically, the memorandum of intent kind of covers what we have been talking about. It has always been the goal of the commission to find a way to assist the city in building, you know, buildings and stations and manpower, always with the intent that if it got to the point where we could no longer sustain services, that we would, then, intend to sell back to the city the stations and equipment, so that we could continue service to the outlying areas that may not ever be taken into the city. That's pretty much in a nutshell what we are talking about. I'll answer any questions if you have them. I know that John Fitzgerald and Bill Nary have been in communication, so -- Rountree: Any questions of Rich? Bird: I have none. Zaremba: It's not a question, just an observation as I'm teaming more and more about the relationship. We -- the city has been a beneficiary of more than -- than generosity on the part of the rural fire district and I think it is wise for both parties to have the memorandum of understanding, so that the history is established and people know at a future time what we were thinking at this time. Green: And it's never -- it's not the intent to bind anybody to anything. We understand that, you know, you can't obligate other councils or other commissioners, it's just historically -- to have something historically there that shows what the -- what the thought process was during these years when we are building stations and adding equipment and manpower. Rountree: Bill, you had a comment? Nary: Mr. President, I was, actually, just going to comment on what Commissioner Green just said. I mean when I reviewed the document and contacted Mr. Fitzgerald, their counsel, you know, that was our -- from the city's perspective that would be my only concem was that long term obligation. That is not what this document's about. It is -- it really is to establish an historical precedent for what has gone on in this relationship and what the future intent is today of continuing with that relationship. It doesn't mean that the percentages may not change and the amount of financial responsibility of the Meridian City Council Special Worksho~ May 13, 2008 Page 19 of 68 district won't change, but how that's paid, the intent is today to simply establish that, that can be compensated to the city in equipment, personal property, real estate, or whatever to make that difference, because there will always -- almost always a likelihood will exist that portions of the district will be outside the city limits and so there will always be the need to maintain that relationship, but this doesn't bind the city into anything, it simply just establishes from the district's perspective and the city's what the parties' intent were and I think it's a logical next step in this partnership. I think it seems like a reasonable step from where we have been to where we are going to the future. Rountree: Any further comments, questions? This is for discussion. The next action on this is to see a memorandum or a resolution or both? Nary: Mr. President, Members of the Council, Madam Mayor, yeah, we would bring this memorandum back after the district commissioners have approved it and signed off on it and we bring that back in front of the Council. Rountree: Okay. Very good. Green: Thank you very much for your time. I appreciate it. Rountree: Thank you. Next item on the agenda. Public Works. Tom. Barry: Thank you, Mr. President, Madam Mayor, Members of the Council, Tom Bany with the Public Works Department. I have two budget amendments before you this evening for your consideration. The first budget amendment, to increase the wastewater treatment plant operational and maintenance services with CH2M Hill OMI. This contract was approved in -- on April 1st by the Council of this year for operation and maintenance services for the wastewater treatment plant. The original agreement was -- for approval was for 35,000 dollars for such services. The Public Works Department is requesting an increase by 11,000 dollars to this contract to a maximum not to exceed of 46,000 dollars for the overall contract. This would allow management for the duration of the -- of this month, May, and provide some training for staff at the treatment plant in -- in reference to the services provided under the scope. With that, I will ask if there is any questions with regard to the budget amendment and be happy to address those. Bird: I have none. Rountree: Any questions? No questions? Bird: I can make a motion if you want me to. Rountree: Go ahead. Bird: Mr. President? i i i I ~ ~ ~ ~ ~ ~ ~ ~= 4 ~ i ~. ~ '~ ~ 7 t r 3~j r~ ~ ~ ~ ~ 1 5 i~ s , I I t i. ! ~ tt ~s' f , i ' ~ jj i ` ~ ~ i~ 1 I I t c 3 ` ~4 3_ ~ l ~ ~ '~ ~ ~ 4 i i, ~ ~ ~ h . ,~ ~ ~ ~ ~ ~ l ~r; ~ ~ . i ' t jj i 6 ~ ~ ~ - r ~ ~ ~ is . ~ ! p i; { ~ '~ r J ~ ' {~ ~ ~ # ~ 4 . ' ~ 3 I ~, If ,I f 1 ~ z ~ 1 1 ~~ . ,1~ ~ ~ ~ S ~ ~e 4 ~ • ~ ,j ~ 1 ~ ~ ° ~ z' r ~ ~ I ~ ~~ i i e ~ 2 ~, e ~ F ' E ! f a t ~ + i f ~ e ~ S ~ ~ ! ~ a { ~ f ~ ~ , k I ' ~ 1 J ~ i ' ~ ~ ~ ~ ~~, { ~ I ~ ~ ~ ~ ~ ~ !! S ~ .F~ ~~ f i i ~ I ~ ~ ~ R ~ t 4 ~ 7 1 !~ ' ] I { i 1 i ~ ~ ~ s ' ~~,}3 ' ~: Meridian City Council Special Worksho~ May 13, 2008 Page 20 of 68 Rountree: Mr. Bird. Bird: I move that we approve the budget amendment for wastewater treatment plant operation assistance with CH2M Hill for 11,000 dollars. Zaremba: Second. Rountree: It's been moved and seconded to approve the budget amendment for 11,000 dollars to a total amount not to exceed 46,000 dollars. All those in favor? Opposed? Oh, we better do roll call. Bird: Yeah, I was going to say -- Rountree: Roll call vote, please. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: Next item, Tom. Barry: Thank you, Mr. President. The second budget amendment Public Works has for your consideration is an amendment to create acity-wide construction project manager position. This position would plan, coordinate, direct and oversee a wide variety of city- wide capital construction projects, services, and activities. Would also provide construction related over-sight services for all departments within the city. It would insure that those projects are coordinated and completed within schedules and budgets, while adhering to local, state, and federal standards, environmental and construction and safety guidelines and best management practices. The city currently outsources much of its construction project management on aproject-by-project basis. This practice is costly and leads to inconsistencies in standards often and in missed opportunities for coordination of multiple capital projects. We believe that bunging this service in-house will insure that city-wide projects are coordinated, that uniform standards of service levels are consistently applied and we believe will save our citizens money. The position would be managed by Public Works. The funding for the position would be split between a variety of different departments utilizing the services of the construction project manager. Amount for 2008 would be for $29,747.09 for a three month period of service for the fiscal year 2008, after which the fiscal year '09 budget base would be adjusted for ongoing operating expenses for this position. With that I will tum it over for questions for the Council. Rountree: Any questions for Tom? Rountree: No questions. Bird: Mr. President? i- ,, i; i' i di ~f ~ ~ ~ ( ~ {i ~: ~ j i 1 a ~ ~ ~ r ~ ~T~ 0 ~' YS. ~~ y ~~~~ ~~~ ~ $ gg ~ F { : ~ ' j j , i ! , ~ F ,~ ~~ fit, ± I 1 .,~ } r ~ T ~ ~ ~~ ~ ` 11 k t ~. i. i. ~ ~ ~ ° ~i ~ ~ ~ ,~y ! t `~ ~ a~ F ~ ' ~~ ;; ! i { 1 7 ; ~CC, ~ ~ ~ i ' ~~ i ~ . ~ ~~z ~3 K i ~' i ~ ' ~ . ~R ~; ~ t3: ~'Ff~ ~ '~ ~ tr ~ ~..w ;I ~ ~ i ~ - ~ I ,;-t ~ i~ r e~ ` ~# ° ~ ~ ~ 1 ~ + , ~ i ` E; ° i ` i j I~ ' ~ ~ e . fix ~ , ~ ~ Y ~ ~# I i ~ q~ i r' ~ ~ t { ~ ~ ~. Meridian City Council Special Worksho~ May 13, 2008 Page 21 of 68 Rountree: Mr. Bird. • Bird: Yeah. I don't have really aquestion, Ihave -- I have some concern on this. I think construction manager putting up a 100,000 square foot building is not the knowledgeable guy that's out running a hundred foot of sewer. You're talking about two different types of construction. I don't know if you're going to find one person that can do this type of stuff and my thought on construction management would be strictly on the wastewater treatment deal and some kind of an engineering person that knew infrastructure from the sewer and water side and -- because that's where your -- most of your building is going. After City Hall's done we probably will have an addition to -- to the police station and maybe a -- a firing range, but I don't see in the Fire Department they built anymore -- if it's like -- been like the last three, the rural has done that and they have hired it and everybody is satisfied with the way they have been doing it and been saving money. So, I don't know if we -- I don't know if we want to go in and call this acity-wide project manager, because I -- you don't see the same contractor or the same architectural professionals or engineering professionals on building projects that you do on infrastructure projects. It's always been my idea to have somebody at Public Works to oversee all the sewer and the wastewater treatment plant additions and stuff, but I don't think that same person, unless we are very lucky, is going to be qualified to oversee 100,000 square foot building. That's my only concern. I do believe we need one, don't get me wrong, but where -- what's his scope of work I do have a question on. Rountree: Tom. Barry: Mr. President. Mr. Bird, I appreciate your comments. Hopefully, this will provide some clarification that the construction manager would not be doing design or engineering and also would not be doing inspection. Those would be conducted -- those activities would be conducted by different personnel within the city, particularly Public Works. We have staff for that. This position would be geared more towards managing the overall project to meet time schedule, budget issues, to coordinate resources, to coordinate against other projects, other agencies, and I believe that would be consistent across a variety of different disciplines, because this person isn't -- isn't going to be doing the design and engineering and inspection, there are -- there is a lot of opportunity for us to have a single individual to coordinate those activities at a project management live that are separate from the engineering design, construction -- or not construction, but inspection components. So, you're right, it does take a talented individual to be able to manage those projects, but the elements of project management, in and of itself, are applicable across disciplines and that's kind of how I see this position being -- it's managing the projects, not necessarily design -- or not designing and not inspecting or engineering them. Bird: But -- Mr. President. Rountree: Mr. Bird. t ` ~ ~ ' ` ~ ~ ~ ~ ~ ~ ' 4~ i , ! s 1 ~ ,1 ~ d ' ' 3 i V . i i f 1 ~ ,? tip: ~ t i 7 ( %b ,Y ~ ~'?.e j i 1 4 ~. I ~ ; ~ ~ )$#f~~ . ~ ~,~.i t ~~ ~ 1 ~M1 ~ ~~~ ; ' i~' ~ f;~~ ~~I s ~` a ~~~ ' E4' F; ~~' ~ I S, ti t 4 ~ 3 ty S~ i ~. ~ _ ~ ~, { ~ ~ E ~ Y~ ~ 3 ~ '. S: d t ~ ~ k ~ ~ s i ~ i. ~ i j ~i E ~ ~ ~ ~~ l €~ s Y. ~. Meridian City Council Special Worksho~ May 13, 2008 Page 22 of 68 Bird: And maybe we are -- maybe I'm going a little deep -- and I agree, they are not going to do any of the design or any of that kind of stuff, but as a project manager, if we were building this over here, they would be running the subs and stuff. Well, that takes -- that's a different type of building than the guy that's out there running the wastewater treatment plant or running five or six miles of sewer. That was what I was going at. And I realize they wouldn't be doing any of the design or anything like that, you still have your professional people doing that. But they would be overseeing your subcontractors. Barry: Correct. Bird: And there is different subcontractors. Building a building is a lot different than putting infrastructure in. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess when we talked about this last fall, it -- it really was not to necessarily be the general contractor, it's going to be more an oversight in the time schedules and the contracts and the budgeting aspect and those and I believe that's what Tom is talking about and not the detail, I believe, Keith, is what you're talking about. There would still be that general contractor on hand that their person would hold accountable to those subcontractors. So, you have a different level of experience, Mr. Bird, than certainly I do, but one of the things we really wanted to address were someone that was knowledgeable to the construction arena in contracts and having that contract oversight and making sure that change orders were followed and adhered to, knew what those change orders were about technically and was kind of that clearing house to that. That was my understanding of the -- the project managing that would be going on. Is that -- Barry: Yes, Madam Mayor. De Weerd: Okay. Bird: So, what -- Mr. President, I'm song. Rountree: Mr. Bird. Bird: So, what you're talking about is this guy is just another layer of bureaucracy. We actually will hire a construction manager to build a building or to run a -- a general contractor to run a -- the plant or a building out there or the infrastructure or something; am I -- is that what I'm getting? Barry: No, sir, that would not be the intent. Bird: See, that's -- to me it says a construction project manager. I- '~ ~ i j e F vi f i j ~ ly ~ 1 .~~3 1 ,~ ~ ~ ~~ , i ~~,., ~ ~ i~ ~ ~ 3 ~' E I f '~~ I f 3#t. ~ ~ .~ iii ~ °: f ~I ~" ~~ ~ f { 1 ~ ~~ ~ 1 ql x t ~~ ~ i ~} ~ 1 E ~ ~ ~ '. r '~ .i ~* ~ ?~ ~ . ~ a ~ „ . , _ 4 ~ i . r F P X: ' I ?<~ t ~ ~ ~ ~ t j {~- R ~ ~ i !' i ~ ~ v ~ ~ t r ' f ~ ' ~, Y j r I ~ [{ ~y y k,, c; E' ~, f `' i ~ i ~', f ~~ f I, ; F Meridian City Council Special Worksho~ • May 13, 2008 Page 23 of 68 Barry: Right. Bird: That's exactly what Petra is supposed to be doing over here. And that -- we are going to hire one guy to do that; right? Barry: Well, Mr. Bird, I appreciate your comments. I would ask that you liken it to the services that our purchasing agent provides as it relates to being a liaison between the city and our design team and our construction team as it relates to putting all those pieces in place and bringing forward those project components and keeping the project on schedule and on time and on budget and insuring that standards are met and insuring that all of the components associated with the project are done in a timely fashion and move us toward an outcome as it relates to overall project. A construction manager -- maybe it's just a difference in understanding from the terms. As I see it, it is the individual that would -- we wouldn't be doing the design, we would take the design -- say, for example, the construction manager would provide -- would pick up the project from say the Parks Department and the Parks Department might have a playground that they want to construct or a ball field that they want to construct. What they would do is go out and design that, either in-house with services or consult that out. They get the design, potentially tum that over to the Public Works, for example, to this position, who would, then, go after maybe easements, permits, seek rights of way, those sorts of things, put together the bid documents, go out for bid with the help of the purchasing agent, manage the consultant -- the construction documents, manage the change orders, insure that the resources are on staff and that the requirements for construction management are met by the contractors and subcontractors. Depending upon the size and scope of the project, you might have a situation where you have a city construction project manager and, then, a liaison with a general, for example. That's conceivable. The City Hall project is a good example of that. I don't know that we will be having a project that large come through in the foreseeable future, but certainly there seems to be some overall need in the city to consolidate and coordinate our construction activities on a city-wide basis and that's the intent for the position. Zaremba: Mr. President? Rountree: Further comments? Bird: I have none. Rountree: Mr. Zaremba. Zaremba: My instinct is that this is a position that will help alleviate -- and I realize the City Hall is, probably, as you say, one of the biggest projects that we will do all at once. But during that process there was a time where, for lack of a better word, what I would call just contract administration was taking up almost the full time of Ted Baird, Will Berg, and Keith Watts, all three of them, just doing contract administration kind of stuff and my instinct is that this it is not necessarily adding another layer of bureaucracy, but Meridian City Council Special Worksho~ May 13, 2008 Page 24 of 68 having a .focused, dedicated person that can understand processes, has some knowledge of construction practices, whether they, in fact, go out and lay pipe or wire or not, but they have knowledge of those and is really a point person for any general or subcontractor that we hire. Am I interpreting that correctly? Barry: Yes. Yes, sir. Zaremba: Okay. I certainly see the need for that. Rountree: Steve, you had a comment? Siddoway: Thank you, Mr. President. Just a comment. I believe that this position could be a great benefit to the Parks and Recreation Department, if it is a shared position. When I came on, one of the discussion items was the construction management side of things for park-related projects and if this position were shared, certainly, I would see this person as someone who could do .some construction management on those projects. In one of our next agenda items we are going to be talking about the Settler's Village Square project and I was directed in the earliest part of that process to budget for construction -- a construction manager as part of that project. Just looking over the three phrases I'm going to present to you tonight, the first phase has construction management at ten percent of the total as 47,000, phase two at 88,900, and phase three at 76,000 just for the construction management services alone and those would be savings to this project if there was a construction manager in house that could take those on. So, I just wanted to offer that up based on some previous discussions that I thought we could share this position, rather than try and bring someone specifically into the parks department for this, but this was an opportunity for a shared venture that someone could be housed in Public Works and that would serve their needs, as well as my own. So, thank you. Rountree: Thank you. Mr. Bird. Bird: Oh. Rountree: Any further comment? Bird: No. Rountree: I'm going to chime in at this point. It seems to me there is some confusion here. And, honestly, I'm having a struggle with this. If we are intending to support Steve as he indicated -- Bird: That's afull-time deal. Rountree: -- that's afull-time job. Again, you get back into this situation are you the construction manager going out and getting subs, making sure that they are doing the work, or are we working with the contractor, or is this just a -- strict a fiscal person. My ' i ' ~ ~ ' ~ ' ~ [ ~ ( "~) k ~ i n ~ ~ '~ ~ i ~ , ~ ~ + ~ f ~ I ~ ~ ~1 j II r I ii ~ ~ 1 f ~ Jl {41 If i .. ~ ;. 9 4 (~j F ~ .. ~1 ~ ~;~ ~ ~, i i ~~ !. ttt 6 I t i f t f h ~ ~ ~~~ 1 ~ '~ S ~ y ± I ~I ~ ~ ~ ~ k Y I ~S ~ ~ ` tt ~ ' ~ I~ ~ iL. ~ i Y ~.. ~ ~ 1. y r~ I: ~ r ~ ~ z ~~ ~ ~ y • ~ # t { ~ ~ a ~ ~ j ! ~9 ~ a ` ~ . 6f I } 1 3 c s '. ~ f c ~ ~ -~ f ?; ~ 'c ~ ~ ' ~'~ ~ F ` 1 ~ ~ ~ " { ! 1? 1 ~ ; ~ ~ 1. t t l ~ 7 S L.. ^ i ! ~ 4 }~ ~ t rr '~ f sf 1 }{ Y ~ ill. ` ) i ~ t ~ 1 ' ' , ~ k~z ~ ~ .~ .l ! i Y ~ . . E { E ~~ f ~, r ~ ~ k ' ~t. 1 ~ G i ~~ i ~. 5 F i ; t ~~ ~ :~ f - ~ ~ s y ~ i Meridian City Council Special Worksho~ May 13, 2008 Page 25 of 68 direction at this point would be if we are going here with this kind of project, I think our message needs to be more clear. I think we need more precision as to what the job function is going to be and I think we need a different title. I think what I'm hearing, a lot of this is related to fiscal and accountability. The other thing that I kind of heard a tweak of in the beginning of the discussion is -- is expediting contracts, possibly. I would like to put another twist on that is maybe expediting applications. Something for our customers to take advantage of. So, my recommendation is let's -- let's give this a little more thought, let's put a little finer pencil on what it is we are trying to accomplish and bring it back. That would be my recommendation. Any comments, ridicule, whatever? Bird: I agree with you. I'm not voting for it tonight. It's a no vote on my part. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess we will dust off the notes from last fall and where we talked about the value of this and ask Mr. Watts to make sure he's here to participate in the discussion and would love to -- to refresh the memory of -- Rountree: All of us. ®e Weerd: -- why we started down this road to begin with. Rountree: I think that would be good. De Weerd: Certainly we can bring a couple of examples of where this -- this particular type of a position cannot only expedite the time line on a project, but also streamline the process and I think, though, if you ask on an internal or external, those are two different things. I don't see how this could influence it, but we will certainly sit down and talk about that, too. Rountree: Okay. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Would it be -- is it a matter of the title? Would it be -- would it be more acceptable to call it something like the contract administrator? Rountree: Mr. Zaremba, from my observation and hearing tonight, that's one component. But I'm hearing different people explain different job activities of this person. So, folks have a different understanding of what this person may or may not do and I want to make sure that we don't have any false expectations. '' ~ `~ ~ j 1. ~ ~ ~ti~ ~ s ~ ,~ ;~ d ~ ~ ~ f ~ ~ t ~ 3 ` i '( ~ ~ ~ . I' , ~ , , } ~ ~ ~ c i[ {t R. N` # ! + ~ ~ F i~ k'- t ~ ~ E ~ ~ i ~ i ~ ~~ ~! ~ ~ ~ ~ ' k F i t, E ~ ~ ~ ~ ~t' r ~ q 1 } i 1 i ~ ~ ~ ~ ~- . : y, i. ~ ~ i ~ ~ i ~ ~ 4 ~ . 4 Y ~ ~~ ~ { f ~' ~i ~'~ ~ 1 3 r ~ i ~, ' ~ f 4t ~ ~ e ~~ ~ 1 ~ ~~ i ~ ~ . ~ ~ ~ J ~ -~. , ~ ~ . ~ T ~ (j r- ~ ~ f ~ k I . 1 i v~ k [[ ~ ; ~ , ~ iii i E( ~ if e ~ q ~, I f _ 1~ . ~ ~ r C ~ ~ ~ [ ~ t i~ ~ . ! .1 r ~ ~ ~ . ~ ft~; ~ 5 ~i ; F ~~ ~ '.r ( ~ ° t .~ ` 'ire ~ ii i 1 ~ 1. € 1 y ~1 ~~ { 4 ~ f ~ ~ i I ~@ ~~ ! ~ _ Y 3 r 3 t' ' ~ JI ~ _ '~ ~ ~' ? ff ~ , ~ ~; ~ ti ~ t f ~. ~ ~; x ~ ; Meridian City Council Special Worksh~ May 13, 2008 Page 26 of 68 Barry: Mr. President? Rountree: Tom. Bany: I would be happy to pull a job description for this particular position. I think that would add some clarification for the Council and the Mayor regarding the services this position might be able to provide the city, as well as various departments within the city. We -- we have a preliminary draft put together. We are still refining that. I'm happy to work with other department leads in making sure that's reflective of -- of exactly the specificity that you're after and, then,. present that to you at a later date for consideration. Rountree: Appreciate it. Thank you. Barry: My pleasure. Rountree: Further comments? Very good. Thanks, Tom. Bany: Thank you, sir. Rountree: Next item. Parks and Rec, Meridian Youth Baseball. Mr. Siddoway. Welcome, Trace. Are you going to get up here, too? Leighton: When it's my tum. Rountree: Okay. De Weerd: Yeah. He loves public speaking. Siddoway: Mr. President, Mayor, Members of the Council, Trace Leighton and I are here tonight to talk about the Meridian Youth Baseball project. One of the things I was asked to do by the Council at a previous presentation was to get my arms around the project and come back to you with a report on the cost associated with this project, as well as the donations that have been acquired as part of this project. Next slide, please. There we go. Just a reminder, it's in Settler's Park and over on the west side. Settler's Park you see the complex of eight baseball and softball fields that is the complex that we are talking about. It was built in partnership with Meridian Youth Baseball and softball with Trace Leighton here at the head of that effort. Next. Our budget for construction -- I guess you got to hit it one more time -- was just over 2.2 million dollars was the budget that had been put toward this over the last several years. Next slide, please. Our total expenses that have gone toward this project, the majority of it was toward the McAlvain construction project -- keep going, please. At 2,031,385 dollars. There was a Ustick Road improvement done a couple of years ago out in front of this project at 60,860 dollars. There is miscellaneous items, mostly utility related, Idaho Power, ACHD permits, the design work, surveying, soil testing, signage, for 41,596, for a total spent to date on this project of 2,133,841 dollars. So, we are under budget. This 1 r' t + ~~ ~ = f, ~ ~ ` ~, ~ ;~ ~ I ~ ~ ~~ ~ ~' ~ . {f J ~, ( ~ Ea . A~ i ~f ~ i ~ ~ _7 I 1 ~~ ~ ' t, ~~ ~ i( ~ ~1 T ~ I ~ ~ ~~ ~ 1 ii ' i', i p j r i ~ 3 ~ ~ t ~~ f ~L, } ~~ 7 ~~ J ~ k ~ 2 ~ f ii t ~ ~ 1' ~ ~ ' !I ; ~t ~ , i i ~ i ~ ~ ~ . ~, s ~ 6j -~t~ i. r ~ f ( ~ j .C ~ ~ ~ ~ ~ ' ~ ~ ~ ;~ ? ~I , ~ :~ I i i ~ tt ~ ' ~ I' ! ~ S' ~ ~ I t ' ~ ~' ~ r l i ~ ' ~ ~ ~ ~ ' > ~ ~ i ~ ~~ ~ i ~ J, ~ ~. l r ~ ± 1 r e t ~ ~ ~ z I ~ i [ ~ Y $ ~ ~' f i ~ S ~ i i ~ ~ ~ '?7 '~ I f U ~ p, a y 1. ~" a 4 ~ ~ ,4 F ~ t _ i 1 , ~ L ~ i. jS E ~ W((- ~ y ~ S ~ z R i ~ I e ~ ( ~ , t } ~ r ~ ~ t 1 , ~, ~ ~ ~ 1 ~ I '~ : f ~~ ii P ~d F is r i , i;~ ~ ~ ~ _, ~ ~~ , Meridian City Council Special Worksho~ May 13, 2008 Page 27 of 68 is the slide that impresses me the most, to be honest. The donations to this project to date on top of the amount that you saw spent in expenses is just over 1.4 million dollars. There has been just over 380,000 dollars donated in cash donations. The remainder has been in-kind donations of just over a million dollars. They go for labor -- if you will keep going -- materials and architecture and equipment use. So, if you -- I'm going to let Trace talk here, because this is the list of individuals and organizations that make up that 1.4 million dollar donation toward- this project and it's -- it's a pretty impressive list of people who rallied to support this cause. So, would you take a moment, Trace. Leighton: You guys want me to read them all and tell you what they did or do you want to just sit there and read them. Bird:. Not really. Leighton: A lot of these people -- the majority of them don't want -- that's why it's in this form where there is no money next to them. A lot of them don't want it public how much money some of them donated. Some of them donated hundreds of thousands of dollars to it, some of them donated 5,000 dollars to it, depending on what their scope of work was. The reason why they don't want that public is they don't want to get hit by every charity in the world saying, hey, you donated 200 grand to Meridian Youth Baseball and expect them to do it to their organization. A lot of these -- Bird: Idaho Sporting Goods is one that -- Leighton: Idaho Sporting Goods, I'll tell you what they did, they donated all the bases, pitching rubbers, home plates, at cost, which turned out to be about 4,800 bucks. So, I mean it all -- it all adds up and a lot of these companies and people and stuff, a lot of this went into the buildings out there. Some of it went into the field construction, some of it went into both, and to be honest with you, a lot of these people are business acquaintances of mine or friends of mine and a lot of them don't even want to see me coming anymore, so -- ~e Weerd: It's not because of this project, Trace. Leighton: Yes, it is. Siddoway: So, if you add up our total expenses with the donations, what we have out there is a complex with a value of over 3.5 million dollars and it cost the city just over 2.1 million dollars to construct it. That means that over -- that about 40 percent of the value of that complex was donated and to me that's a -- that's a tremendous statement and an incredible value for the taxpayers of this community. Next. Leighton: I just got an a-mail from a friend of mine that lives down in Utah and I can't remember what town it is down there by Salt Lake, but they are proposing to build a complex and he sent it to me as a joke of, hey, if you want to build another one you can get on board with this. They just put out the bid, a seven field complex with concession Meridian City Council Special Worksho~ May 13, 2008 Page 28 of 68 buildings and bathrooms -- the land's already purchased. The parking lot's bigger, about double our parking lot, but their proposed budget for that project right now is five million bucks and that just kind of tells you where we are at. Siddoway: One of the questions was about the schedule and how it relates to the original contract, so I have gone back and looked at the original agreement. It did show phase two, which was behind schedule that was supposed to have been completed by September of '07 that includes the landscaping and the first restroom/concessions building. That -- the landscaping is now complete and the restroom/concessions building is nearly complete. I think the story to take away here, though, is that second bullet that the phase three, which was not scheduled until September of 2009, is on track to be finished later this year. And Trace has been working hard and agreed to step up and move that -- that clubhouse building where the maintenance facility is and the additional restroom and concessions up ahead. So, overall, we are on track to be completed ahead of schedule. Leighton: Yeah. We are pretty done with the concession buildings. Well, I -- the concession -- the big one is done, minus the bathrooms. We have got to put the bathroom fixtures in. We have got all the bathroom fixtures to go in, I have got everything, except for the -- and I just remembered this the other day, that toilet paper and stuff like that. Holders. We are just -- I'm trying to find a plumber that I can beg to hook all that stuff up for me for nothing. So, if you guys got any suggestions -- Mr. Bird. Bird: I might. To be serious, I might. Leighton: Oh. Sorry. Extravaganza. We hosted that April 26. We have got over 1,400 kids -- I don't know the exact number, but we have got over 1,400 kids in the league this year and them and the kids and all their families attended that and it was -- we have always hosted it at Fuller Park when that was our home deal, but we had run out of room and we would always get complaints from the neighbors about parking and so this year when I agreed to let them have it here -- we weren't supposed to open the other fields or any of that until May 1st and I agreed to let them host it there and they like tripled the size of the amount of blow up jump -- kids jump things and slides and all that and we kind of guessed maybe we had over 5,000 people there and, personally, I think that I saw close to a hundred people that didn't even belong to our league that came either out of the neighborhood or were driving down the road and saw those big jumps and just came in there and had a great time. So, I did get a lot of comments from people that had been in our league for a long time and new people to the league how impressed they are with the facility that we have got built there, so -- Siddoway: So, our next steps -- we need to complete the restroom/concessions buildings that are out there. We have got some warranty items that we are following up on with McAlvain on some of the asphalt and landscaping. We have got a flag pole to install out there. We are going to be adding -- adding bleachers. So, there is odds and ends that are moving forward, but by and large we have a completed facility out there and I'm certainly pleased to come on board and see this type of partnership. I think it's Meridian City Council Special Worksh~ May 13, 2008 Page 29 of 68 an incredible value. I can tell you we have been working this last week on an application to submit this project for an AIC award and as we looked around for comparable facilities we had to go as far away as Washington to find anything comparable for toumament style facilities and already having this here and open just this year, is attracting toumaments that are bringing people to Meridian from not only all over Idaho, but from other states as well. And I don't know if you want to talk about some of them that are coming this summer -- Leighton: Well, I warned you, Tammy, that if we built this we'd get a lot of toumaments. So far this year we are going to have a toumament Memorial weekend that I think is going to be about 60 to 90 teams. Depends on if the legion board jumps on and takes the older kids. That's a new toumament for the league. We are going to have the Dairy Days toumament, which will be probably close to a hundred teams again. We were awarded state toumaments for -- shoot -- 13 to 15 -- and I think 11 year olds -- boys. State toumaments, which will bring in approximately 20 teams from throughout the state for those two toumaments. We were awarded regionals for ten year old boys, ten year old girls, 12 year old girls, and 14 year old girls, which those toumaments will bring in close to 50 teams from -- and that's regionals. And so throughout Washington, Canada, Oregon, Montana, Wyoming -- I think that might be it. So, I think the hotels and the restaurants and stuff will be happy and very busy through -- starting Memorial Day, but especially throughout the middle of July when all those regional toumaments are here. Bird: Mr. President? Rountree: Mr. Bird. Bird: I want to ask a question. How many kids did you say you got going this year? Leighton: Over 1,400. I'm not sure the exact count. I'm not supposed to be part of the board anymore, but I am. Bird: What age -- are we talking about Babe Ruth down? Leighton: Four through 15. Bird: Four through 15? Leighton: Boys and girls. I know that our softball program has got huge. You know, when I first started in the league we had like 24 teams and, then, we went down to as few as three and I have heard that they have got 22 teams again now. So, it's -- softball is really kicking in. Boise State is starting their -- you know, their own softball team has really gotten girls pumped up to want to start doing that. Bird: Fourteen hundred kids, approximately, for the whole program? Leighton: Over 1,400. , I ~ ~f,~ ~ ~ ~~ ~ i ,.~ ~ b ~ ~ l ~r k { ~ #? , ~ $ r ~ ' ¢ f 1 ~ # ~ k ' ~ ~. ' 'r ~ "., ~ ~', €I I ~ 5 r~ .~ ~ ~ Ii I ~ f i- . ~ , f is ~ 777 , ~ ~ ~ 8 ~ f ~ R '~ ~ i ~ l 5 { ~ i X t ,. ~ I ~ ; ~ ~S , ~ ~ '' ~ r F '' ~ - ~ ' i s .s ~ 1 a k- i f `~ j ~ L ~~ ~ . ~ i i ~ J 1 1 1 ~ ~I ' i , rl ~~ E j~ F „ ~ ~ ~r ~: R '~ l , ~ ~ ~ ! ~~ ~ } ~'~ i ! f i ~ , 8 f ~ ~~' SL I ~ , ~ ~ ~ t ii` # ~ ~ ~ 3 , ~~ ' i ~ L ~ ~ ~ ~'~J ^ ' ~ ~ ~ '. ~ t. ~ ~. ~ ~~ i ~.. ~ ;~, ~~ a ~~' ! `. e9 i S,r ' ~ , ;, ~i ~ ` .: ~. ' i. i t _. ~ f r ~ y `~ P. k: ir'', (. ~~ ~ ~- [ . ~ k. ;~; Meridian City Council Special Worksho~ May 13, 2008 Page 30 of 68 Siddoway: That's our presentation and we will stand for any questions you might have. Rountree: Thanks, Steve and Trace, again. Can't thank you enough for what you and your family have done and for your time to get this accomplished. Add another to your hundred people that didn't have folks in your league that was there. I was there. Your extravaganza was great. It was a terrific event. Kids were having a great time. Their parents were having a great time. And heard comments about, you know, how nice it was and it really and truly was. It reminded me that one of the concepts we had for that area when we jumped into it was potentially a farmer's market or that sort of thing in that center area when it wasn't being utilized for baseball and it would work perfectly for that as well. So, another side benefit after the baseball season is over. But, again, thank you for all your effort. Leighton: Thanks, Charlie. I want to thank you guys -- some of you guys were here when we started this, some of you are new since then, but you guys have done nothing but supported me and Meridian Youth Baseball of doing it and, you know, I don't how many of you guys know Jerron Moore. I know Keith knows him, but, you know, he's -- I have seen him a couple times and he's commented to me that he's the one that built the Optimist complex for the city of Boise and he's commented to me a couple times how he wishes the city of Boise's city council and mayor would have got behind him at the Optimist field as much as -- you know, financially as much as you guys have and I mean just the coolest thing and the only way I can have you guys actually see what really is the coolest thing to me is go out there on a Saturday and just walk through there and see, you know -- not 1,400 kids at once, but see all eight of those fields going and just the little brothers and sisters playing out in the grass, you know, that aren't old enough to play yet and it's just an awesome deal to be able to go out there forme and I want to thank all you guys very much for that. Bird: Trace, I agree with you on that. I appreciate what you have done and brought forward. Boise has stepped to the plate this time, our second bunch, to 300,000, but that was a true partnership that we went and raised the money and I know that's what you wanted to do here, too, and it -- right now raising money is pretty dang tough, so -- but what you did I appreciate very much so. We have got a nice complex out there that we can be very very proud of. I will tell you that more than 1,400 kids from Meridian, Idaho, use the Optimist football fields, I will tell you that, and this Councilman is one for helping the Optimists, too. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess something I said before and bears repeating is because of the tenacity of Trace and certainly his family, this project is where it is today and it's the quality of project that it turned out. So, again, our hat's off to you. You had a dream and you worked your butt off making sure that it came to fruition and I think I can speak Meridian City Council Special Worksho~ May 13, 2008 Page 31 of 68 on behalf of everyone up here and the parks department, it's been greatly appreciated, the energy and compassion, the things that motivated you to stick with it, thank you, Trace. It was -- it's an amazing facility. Bird: I agree. Leighton: And for you guys that don't know -- I don't know if it was Keith's deal, but Keith -- I looked back, Keith, and I think it was 2002 you and Kuntz came to our board meeting and the ones that got me -- De Weerd: I was there, too. Leighton: Were you there? Yeah. Tammy was there. That's right. The three of them came and that's what got me fired up and -- yeah. At the time we had 15 members fired up and we got her done. Bird: Well, you know, Trace, to go back to it -- excuse me. Mr. President Rountree: Go ahead, Mr. Bird. Bird: That's what -- that's what the Setter's was built for, because we knew we was outgrowing -- thanks to this guy right here, we had Fuller Park and, of course, our group built the legion field and we had that, but we knew we was outgrowing it and so when we had a chance to buy Settler's -- and I wish we -- I wish the people would come in and offer us 58 acres at that price again, you know, but I don't think we will ever see that. And that's what it was supposed to be was a sports complex and, then, you know, we come out and I had a dream, you definitely, you definitely had a dream, and you took it and did it and that's -- I appreciate it. I can't thank you enough. I mean as a citizen of Meridian. That's 1,400 bucks -- or 1.4 million that you spent is taxpayer savings and I appreciate it, Trace, for everything you have done. And I know your kids are through, but you will one of these days have grand kids going through. Leighton: Hopefully not for awhile. Bird: Not for awhile. Leighton: Well, thank you again. Rountree: Thank you. You bet. Siddoway: I was at a game just last night, because my son's one of the ones -- one of the 1,400 in the league, so -- next, please. The next item that we are moving onto is discussion about the Settler's Village Square project. I know that is one that I was asked to look into by Councilman Rountree, Councilman Bird, and Dave Zaremba to look into this and the funds were allocated to this as part of the -- the last budget cycle and so we have -- I have been working on that since that discussion. So, next slide, ~.X Grl f i ~ ! rr 1 ii ~ f 1 t ~ ~ ~ ~ 3 k ~ '~ ~ ~ ' ~ ~ ~ 5 f # 3 ~ 11 =r Y ~~ ; ~ t i. 7 ~ ~ ~' ~ ~~ #,~ b I ~' k ~ ~ I f i p j j i ,~ r i u~ ~ r ~~. ~ ~ 4. ~Y j' : ~ ~ I ~ . ~ t ~ 1 k z ~ y j 1 ~ ,~ ~ ~ ~ S :1 ~ M 4 ~ ~ F i ~ s '' i ~ ~ ~~~ a il~ l , y~ ~r ~ , ~ ' z ,. 1 ~ ~ i ~ ~i ~ ~ F, ~ Meridian City Council Special Worksho~ May 13, 2008 Page 32 of 68 please. Again, back to our Settler's Park master plan. We are now talking about the area down in the southeast comer, including -- well, if you can go to the next slide, I have a blow up of it. The tournament style horseshoe pits, the tennis courts, and public plaza and water features and things that are put in on the corner there at Ustick and Meridian Road. I'm sure you are probably -- possibly even more familiar with this than I am. This seems to have a history going back several years in the development of the concept plan that have led to the construction documents that I now have. Next slide. So, this spring we have been working on those construction documents and receiving detailed cost estimates based on those. We have also, if you have been out to that comer recently, noticed that a portion of those funds for this year were dedicated to the barn removal and since the actual comer improvements of the plaza are probably a few years away, we have put in the grass to at least get that greened up, so it wasn't just sitting in dirt for several years. De Weerd: That's appreciated. Siddoway: So, we now have -- we have just recently received the construction documents for -- for that area. The approximate total cost for the Settler's Village Square project is just over 2.8 million dollars. Next. So, I have been looking into the fact that I currently have 459,000 and how do I -- how do I phase this. What I have done is just taken a first cut and I'm only hoping tonight to just generate some discussion and some direction after which Councilman Zaremba and I will sharpen our pencils and come back to you with a final proposal. But the proposal in concept is to work in phases from east -- or, song, from west to east, up against the new Meridian Youth Baseball parking lot, which sits here. Get the first set of tennis courts in, as well as the horseshoe pits and, then, phase that in over the next few years toward the east. Next slide, please. You have -- I put on each of your chairs at the beginning of this meeting a detailed description of these -- these phases, but we do have detailed cost estimates for them. As currently drawn, that phase one would be about 603,000, second phase about 1.2 million, and the third phase just over one million, for a total of about 2.8 million dollars. Just to point out, I have discovered that there has been discussion about a structure as part of that plaza area, possibly in the future, and that structure is not part of these cost estimates. The current estimate I have for that structure -- it all depends on the size and scope of that structure, but if we were to do something to the -- along the lines of a facility that's in Barber Park, that would be about a two million dollar structure. Next slide, please. Bird: Mr. President, before he goes on. Siddoway: Yeah. Rountree: Mr. Bird. Bird: Steve, at phase one you have got the two tennis courts. Those aren't -- are they the lighted ones? ~ ~ 1 ~ i ; ~F' ;! , ~ I I ~ ~; ~ ' l I', ~ 1 ~' y ~ i ' ~ I, c { ~ - j + ,~,~ ' fir ' - E d j , ' ~LF ~i ~ ~ ~1 } S ~ f.. t ck ~ ~ , s ) 1 i .}~ f Af } ~ X. ~ ` fnVS( T 444 1 ~ Xt I f ~ i r ~~ ~~ ~~ ~ ~ 1 ~ ~ ~ ~ ~ t ~ ~ t a ~ r; E i. a ~ ~ ~ ~.~ ~ i ~k ~~; ~ ~ ~~ 3Y ~~~~ ~: ~ ~ ~ , ~~ ~ i.~ 1 S i ~ ~~ l ~ ., 4 ~ , Meridian City Council Special Workshc~ May 13, 2008 Page 33 of 68 Siddoway: They are not. Let's see. Can we go back to the overall -- right here. This is fine. This is the competition -- or the championship court that would have the lights and the additional bleachers sitting right here. It's just a single court, though. Bird: Okay. And you say you have got four hundred and some thousand? Siddoway: Yes. Bird: And it's 602,000? Have we had anymore impact fees come in -- of course, we are down on revenue. Siddoway: Yeah. We have not had enough additional -- to cover it at this point. Something that -- you know, if you -- that I think maybe that we should look into as -- in order to bring something back -- that's an answer I would want to have, because option one is do we cut things down to match the existing budget and option two is do we increase the budget to match the logical phase. Bird: I think we need to get- started on phase one, to be truthful with you, and how we can finance is -- if you have got 400,000, we can pick up a couple hundred thousand. Charlie and I have got a dear friend that wants -- Rountree: Tennis player. Bird: -- tennis courts. And every time we see him -- De Weerd: I want a new house. Bird: So do I, but -- De Weerd: I want a swimming pool. Zaremba: I was just wondering if there is a Meridian youth tennis league. Siddoway: There certainly is tennis organizations within the community and we are partnered with one of them to -- as part of our summer activity guide to do tennis lessons and they are certainly looking for a home. They .will be using school district facilities this summer to teach their lessons. But something like this certainly will have a demand. Zaremba: I was looking for donations the same way -- Siddoway: Ah, yes. Zaremba: -- the youth baseball league -- Rountree: Steve? i y a Meridian City Council Special Worksh~ May 13, 2008 Page 34 of 68 Siddoway: Yes. Rountree: I'm wondering about the competition horseshoe area. What kind of demand is there for that type of facility? I know there is some -- not necessarily competition type pits at Storey Park and there is some -- we have some at Fuller Park and I never see anybody using them. I never have seen anybody in any of those things, so -- Siddoway: I know there is a demand, but I'd want to come back to you to really have the answer to that. I know that there is a gentleman who is in fairly constant contact with our office who has at least a regional, if not a national toumament that he's trying to bring here for horseshoes and he continues to ask when will that facility be available. But in terms of the -- the ongoing demand for that, that's something I could bring back to you as part of a future discussion. Rountree: I'd like to have an idea of what that investment is going to yield for us. Siddoway: Okay. Rountree: I don't see a lot of interest -- I don't see a lot of interest that Julia Davis has. I would think probably the competition pits there in association with their tennis courts and very rarely do you see much use of those when you're driving through that area. So, just curious. Siddoway: Okay. I will look into that. Bird: Mr. President? Rountree: Mr. Bird. Bird: On that same lines, I agree with -- with Charlie and he's right, I'd look into Boise and also call Nampa. Their Lakeview they used to have competition horseshoes and it was used quite a bit, but I never see it used anymore. In fact, I don't even know if the pits are still there. So, check around. I -- I know one guy wants -- and I know who you are talking about, I have been in contact with the guy that wants to throw a regional toumament, but to spend all the money for one regional toumament might not be in our best -- it might not be our best investment. I'm like Councilman Rountree, I'd like to have a little more detail on the use of that. Siddoway: I can tell you that as far as what we have budgeted in phase one, it does not include the roof structures and things that are envisioned for the horseshoe pits. We have scaled those back a little bit, so that they are functional horseshoe pits, but don't have all of the -- the night lighting and the canopies and things like that. We would- see those coming in the second phase as we have currently drawn it up. But right now we are just building the courts and having them as functional courts as part of the phase one. Meridian City Council Special Worksho~ May 13, 2008 Page 35 of 68 Bird: Steve, I like your phasing. I think this is a very good plan to get something done. Siddoway: Could you go forward a couple slides, please? So, for phase one, the current estimate is at 603,000 dollars. The budget for 2008 is 459,000 dollars. The difference is 143,000. Actually, be slightly more than that, because in the green -- the green up that we have done and the bam removal has -- is about 12,000 dollars. But this gives you a good sense of the ballpark of the numbers we are dealing with. And I have put some thought into, okay, how -- what can we do to make up that difference. One would be to -- to see if there are some additional impact fees we could put towards it. But if we need to go the other direction -- if you will go to the next slide, please. I have a line item of 47,650 dollars for construction management in -- as part of that 600,000. If -- if the construction manager -- an external construction manager were not needed, then, that would -- I would be able to save that amount. There is a shelter in phase one that's 88,000 dollars. Those two together are the majority of that difference at 136,000. Another idea to make up any difference that might be there -- I'm less comfortable with it, but it's certainly a possibility, is removing some of the electrical work. We could still run the conduit, but not place the area lights and pull out some of that, but still run the conduit to the project. But if I could build that phase with the -- the area lighting and things that it's designed to have, it would make me more comfortable. So, I think the next slide is the last one. I'm just here to solicit some discussion and to, one, give you an update on the work that I have done on trying to think about, you know, how do we phase this, how do we use the budget that Council did appropriate towards this project as part of this fiscal year. Would you like me to work with Councilman Zaremba, sharpen our pencil, to meet the current budget? Would you like us to look into an enhancement to build the full 600,000 dollar phase? Should I plan on an external construction manager'? Would you like to -- are you willing to see the shelter removed out of phase one, have it built in phase two? Questions like that. So, I would just seek any comments you'd like to give me and, then, I will keep working and come back to you with a proposal. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I know that shelter is a pretty big savings, but there is just one shelter out at that huge park and, you know, I -- I think that shelter -- the shelter is used quite often and with all of the activity that's going at that park, I -- the shelters have great value and so I would appreciate it if you and Councilman Zaremba could kind of take this and look under rocks and bring back a recommendation to Council on how best to balance the different needs of serving a pretty large park population. Bird: Mr. President? Rountree: Mr. Bird. Meridian City Council Special Worksh~ May 13, 2008 Page 36 of 68 Bird: Steve, I would like to see -- I don't know how current your pricing is, but excluding anything that's oil based, like your asphalt and stuff like that's going to not be cheap, but everybody I have talked to -- and we found this out with our plaza bid, we come in way under budget and I'm like the Mayor, I think you have got it phased perfect and I don't want to see us short change anything. I really don't. I'd sooner -- I don't want to wait, but, yet, in the same token, I'd sooner wait and get the phasing done right, each phasing, because I think you have got it lined out perfect and -- but I think that we could -- you know, the way bidding is going now -- and I see this continuing at least for another six, eight months, this real slow down, there is a lot of contractors out there that's very, very hungry and maybe we could do it. But I'm also like the Mayor, you and Councilman Zaremba get together and let's see if we can't sharpen our pencil and somehow make this fly. Siddoway: Okay. But you'd like to see, though, the full phase one as currently drawn up built? Bird: Yeah. Siddoway: Okay. Bird: I don't want to short change the phases. Siddoway: Okay. Bird: Because pretty soon you just start falling back and you're behind, you come to phase three and you're finishing phase two. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Just to chime in on that subject, that I know there are exceptions, but my general instinct is if you can do everything that needs to be done in one area at once, it's usually cheaper than trying to come back and retrofit it. Yeah, you can leave lights out, but it's cheaper to do them as part of a project than it is to do it as a separate contract a year from now. So, I appreciate thinking that a complete package should be worked out somehow. Siddoway: Okay. Rountree: I concur in what's been said. I think we are fooling ourselves that we will get it completed if we continue to do it incrementally. We are going to do it incrementally anyway, but let's do an increment that works. And it's not going to be any cheaper than the 604,000 a year from now. {{jv{ kt !fj S} 2# if 7 j C iY i j?1 C: Y E ~ 9 z ~~ 1111 ~ / ~ ~ i kw' Y~ ,• ~ ~ ' )i' N ,zs ~~ ~. ,~, r: Meridian City Council Special Worksho~ May 13, 2008 Page 37 of 68 Siddoway: Right. Okay. Well, I will work on that. I will work with Tom Bany on the construction manager slash contracts manager side of this and we will be back in front of you. Thank you. Item 6: CITY ORDINANCE /CODE REVIEW: (a) Discussion of MCC 9-4-34 (Point of Liability for Maintenance) (b) Discussion of Potential Vapor Capture Ordinance: (c) Discussion of Covered Loads Ordinance (d) Outdated Ordinances (e) Animals within City Limits (f) Parking on City Streets (g) Reconsideration Procedures (h) Exemptions/Waivers of Licensing Fees Rountree: Very good. If the Council will indulge me, I would like to move Item 6-B and C up next. We have guests here this evening that probably don't want to have to sit through all the rest of this. So, if that's okay -- De Weerd: He's a Meridian resident. Rountree: I know. De Weerd: So I know he's been educated as all get out, uh? Rountree: Come on up. Herr: Yeah. Please. Rountree: Every Tuesday night you're welcome. Herr: There you go. De Weerd: Mr. President? Rountree: Madam Mayor. I guess I would introduce this. I know that Emily in our legal department has been working on the covered load ordinance and also looking at the vapor recovery, has been in communication with Leonard and took direction to move ahead and see how the city can take the lead in making sure the -- for new construction ~ F ~ ~ ~ ~ i ~ i T ~~ , ~ ~~ ~3 ~ 5 ;~ ~ : 3 ~ ~~ 3 ~~ ;' ~( ~ ~ 4 I ' ~'f; ~ t ii ~ I ! 1 ~#' t { 7 i! ~~ ~ i ~ 3.I r'~ I ~ ~S i~ s ~ ~ i 4 ~ ? ? ' ~~ ` f ~ i rt. F s ; ;`s ,~ ~ r ~ ' t ~ ii '. J ' [ ~ J 1 t !C ~ ~ 4 }'F a ~ ~ ! s ~ ~ } ~ ~ { ~ J ~ a s ~ k , a a s 4 .' ~ ~ ~t ~ ~~ , ~; E _~f ~ i~' i i ~ i, t f~ ~~ ~~ I ~ ,~:~ 1 '!~~ r ~ ~ :' ,'~iJ ~~ V 1 1 € ~ ~iFf L t j _ ' ~~ 1. P ~ ~ ~~ jjI ~ t~; ~ ~ ~ r , ~ a ~ ~ c I i ~ i '. ~ ~j ~ j ~ ~ ~ x + ~~ - ~ ~ ~t ~; ~ ! ~ ~ ~~'~ ~ ~ J~ f t ( Meridian City Council Special Worksh~ • May 13, 2008 Page 38 of 68 for any -- any gas stations that are constructed from this day forward, have the appropriate mechanisms on there to meet both phase one and phase -- or stage one, stage two of the vapor recovery, rather than having to go back, eventually, whenever it is in place to retrofit and absorbing additional costs at that point. Emily has started -- certainly we are well underway on the covered loads and since I wasn't at the Treasure Valley Partnership, maybe Leonard can update us on his impression of how things went on that. But also on the stage one that's going on with negotiated rule making with the DEQ. Rountree: Thank you. It's all yours. Kerr: Madam Mayor, Mr. President and Members of the Council, thanks. For those who don't know me, my name is Leonard Herr, I work for DEQ, I'm the air shed manager. I guess first with the covered load ordinance, I was at the Treasure Valley partnership at their last meeting where they presented a draft ordinance. There was a representative from the -- I believe Associated General Contractors there. They had a few concerns about it. They recognized a need for a covered load ordinance. They were a little concerned about the impact on the general -- the impression I got from the mayors and the commissioners was that this was going to go forward anyway. It was a recognized need for it. There were uncovered loads driving by as they were talking, so that kind of helped, too. So, I assume this is going to go forward quickly. That was my impression from that. DEQ certainly is supportive of that ordinance. There is a somewhat vaguely worded state law that's not enforced, so we see this as a very good public service. We can't enforce that state law; we don't have the staff available to do that. As far as the vapor recovery, we are in negotiative rule making to do a stage one vapor recovery regulation in Idaho. The earliest this would take effect would be next summer. We see the vapor recovery for gasoline stations as a huge issue in this valley. As you may know, we have some very pressing ozone issues in the valley. We are in imminent danger of violating the federal standard and it's probably going to occur, actually, this year. Now, we do have a couple years where we can pull that standard back down and maybe avoid a not attainment designation from the federal government and vapors from gasoline is one of the prime components that form ozone. So, anything we can do to get rid of those vapors is very good. And stage -- gasoline vapors from retail gasoline stations makes up a significant component of those vapors. So, on stage one vapor recovery is a very common control measure. We are one of five states in the country that don't have that regulation, so this is a very mature technology. As the Mayor said, if you do this when you install the tanks, it's very affordable. In fact, it could be little to no cost. If they have to go back, typically the tanks are set up nowadays, if it's a new tank, to do it anyway, but the way these tanks -- the way this system works is -- the best way to work is with what's called a dual point system. You have one drop hole for the gasoline to go in and one drop hole for it -- for the fumes to come and if it's not required in that area, sometimes they will pave over that second one. So, if they have to go back after a rule is made, you know, chop through the concrete and open that back up, it's an extra added cost. So, I think you would be doing any new stations a favor by having an ordinance in place before the state gets their ordinance -- their regulation in place, because as I said, at the earliest it would probably be next year before we could get an Meridian City Council Special Worksho~ May 13, 2008 Page 39 of 68 ordinance out the door. We are currently working on trying to get some voluntary monies to move this up, so we can get it going this summer, because we see that as important, but we are going to have to go through rule making to do that. So, at a minimum we will be giving a regulation to the legislature next legislative session and, then, still at a minimum it would take effect at the beginning of July and I believe you guys could probably do that a little quicker than we can. Now, as far as the stage two e stage one is the underground tanks when tracks drop the load at the underground tanks, capture the vapors coming out of those underground tanks. Stage two captures the vapors from the gasoline tank in the vehicle and takes it back into the underground tank. Newer cars actually have what's called on board vapor recovery. When you fill your car there is that plate on the fuel cap that's supposed to fit snug up against there. Of course, it makes it click off half the time. But the purpose of that is to push those vapors back down the sleeve on the outside of the fill pipe in the car and shove them back to a carbon canister back in the car and capture those vapors. It's been around since the late '90s. You're not seeing a lot of areas implementing stage two because of that, because, eventually, the fleet will be new enough that that's not going to be really required, the on board will take care of that. It is a more expensive technology. A lot of times you will need equipment to actually pull those vapors from around the fuel port there, so -- and it has underground piping and control technology. We are currently not looking at making a regulation for that. It certainly would help, because, you know, that's going to capture some fuel vapors, too. But it's not something we are looking at moving forward with at this moment. And I would be happy to answer any questions you might have on the whys and the where's of all this. Rountree: Mr. Bird. Bird: Leonard, how come -- I realize your tanker drop has more accumulated vapors at one solid time, but all that gas has gone back -- usually if you -- most of the time gas is - - in the tanks are delivered in the mornings when it's cooler. But all during the day when it's real hot it's going and I know phase two is very expensive, but isn't that part of coming up with the hose in that -- attachment to the hose that takes that vapor back if your car don't have that -- and those things are pains in the rear, they flip you off all the time, you're -- they shut your gas off, you know. Kerr: Yes. That's stage two. They have a bellows a lot of times and you have to compress the bellows to make them work and I actually had experience doing -- when I worked in Califomia for a time, up in northern Califomia, and we implemented both stage one and stage two -- this would have been in the -- about 1990. And the stage one is a very simple system, it's just a balance system, it works by itself. Stage two there is a lot of problems. They have improved the technology a lot since then, but, you know, yeah, they can be a little cumbersome to use. Bird: What kind of reception have you been getting from the gasoline retailers? Kerr: We have -- as I said, we have been doing negotiated rule making, which means we bring the rule -- the retailers in, the affected public, and work with them as we Meridian City Council Special Worksho~ • May 13, 2008 Page 40 of 68 develop the regulation. They have no issue with the regulation. Of course, they would like to see funding for it. Being businessmen, they would like to see as much funding as possible. They may get some. Where, like I said, we are going to look at trying to get some voluntary cooperation with this to get it going really fast, because we'd like to see it implemented this summer and by regulatory means we can't do that. So, we may come up with a half and half match where they pay half, we will pay half. We are looking at funding for that. If we don't we are just going to require it anyway. They certainly recognize the reason for this, that it's common in other states. They want to make sure that we require a dual point system, because you could also do this with a coaxial system where you have a hose within a hose, but that slows down the draw considerably. You have a smaller hole, basically, through the same -- you know, same amount of gasoline. And it's up to like 50 percent longer for those drops and that severely impacts the retail -- or the wholesaler. The station doesn't necessarily care, but the wholesaler are very concerned that we only allow the dual point, so as not to impact their -- their delivery. Because you have to add trucks. And so we are -- we are supportive of that, because we don't want to add trucks, that's going to add more air pollution, not less. So, that's their main concern and, of course, you know, funding. Bird: Okay. Kerr: But other than that, they are fine. Bird: There is no talk of adding funding to the price of gas for -- to recapture this cost, is there? Kerr: No. These systems -- I mean, you know, any cost to a retailer, they are going to have to pay for it somehow. Bird: Well, yeah. Kerr: But the cost for these, even on the existing station -- an old existing station, is max maybe four or five thousand dollar tank and so you're not talking a lot of money. Newer stations, for the most part, will be already ready for it. We just need a rule that says you will use this thing. At most they may have to uncover that cap that they covered over. And, then, if you had -- with any brand new stations, you just make sure they know that this regulation is going to be there, that they have to use this equipment. The trucks are already equipped to use it, because the bulk plants are already required to do it. So, it doesn't really impact the trucks and the bulk plants at all. Bird: Well, it's an awful good safety feature, too, isn't it? By capturing those vapors you have less chance of -- of static fire. Kerr: Sure. There is a couple safety features with it. One is you don't have the vapors floating all over the neighborhood. They do have to install these to the Uniform Fire Code. There is some issues with the pressure caps on the risers that come out of them. Also, it's a toxics issue. You know, we are promoting this because it's an ozone forming Meridian City Council Special Worksh~ May 13, 2008 Page 41 of 68 • gas, but gasoline itself has Benzine in it and in other areas of the country -- in fact, where I worked in California the reason Iwent -- when I worked the reason we put that in was not because of ozone, we were up in the redwoods, we were up in the far north, there was no ozone problem, it was a toxics issue from Benzine and gasoline. There is always a toxic hot spot around a gasoline station when you don't have vapor recovery, because when they drop those fumes, if you have ever driven by when they are dropping fumes, you will smell it. Bird: Oh, yeah. Kerr: And if anybody lives within that scale neighborhood, they are getting quite high Benzine exposure. So, it will remove -- you know, 99 efficient. It's very efficient control technology. And it's very cheap, too. That's one of the real attractive qualities of that, because we figure, you know, on average it's probably going to be about 1,500 dollars a tank and that's taking into account the people who won't have to spend anything compared to the ones that will have to spend three or four thousand to actually put a hole in that old tank, because they don't have a dual point already set up. Bird: Mr. President? Rountree: Mr. Bird. Bird: I have a follow up. What would phase two -- do you have an estimate of what that would cost if we was to implement that, too? Kerr: Sure. Well, (know -- Bird: Or pump or however you do it. Kerr: Well, I know 15, 20 years ago it was, you know, looking around 50 to 60 grand to retrofit a couple tanks in a gasoline station. I assume you're looking a double that. You have to put in dedicated return lines from the pump to the underground tank, so you're digging up lots of concrete, making sure those lines go right -- usually you're putting in some kind of assist system where you have a vacuum pump, which has to be, of course, explosion proof, because you're dealing with gasoline vapors, that pulls those vapors off. And, then, all those hoses with the bellows are all special hoses and bellows. Stage one doesn't require all that kind of stuff. So, it's a significantly higher investment. Bird: But if they are putting in a new station Kerr: It's much cheaper. Bird: I was going to say, is it worth requiring phase two setup? ~ l } ~ 7 ff $$ ~i ~F' } i I~ ~ L ~ 1 n i ~ 1 i 3 ~ k: tt jy 1 p ` Q ( ~ t ~` t ~~ ~~ ii i ; f ~ ~ 'f~ ~ ~~ ~ 4 ~, + { 9 { 3 ;fir ,. ~ '~~ ;: ~ j ~ yy 4 ~ :1 ~ ti ~ . Y t ~ ~ ~~ ~ ~ ` 3 4 I y ' ~ ~ t J f T '~Y N 2 ~ t ' , ~ aajj y ~ ~ ~ i, t ~ j n ~ t i; '~ ~ I ~ ~ '' ~ ~ ~ ~i x t , ~_f 'y z~ ~ , , , ~ ' ~ ~ ~¢ Meridian City Council Special Worksho~ • May 13, 2008 Page 42 of 68 Ken-: From an air quality perspective, sure. You know, we would get better controls from that. The benefit of that will decrease over time as more and more cars have the onboard, so -- which is why you're not seeing a lot of it done, you know, in places that doesn't already have it. The inspection side of it is also another kind of difficult issue to deal with. With stage one you basically -- do they have submerged fill -- to use as a submerged fill pipe and are they using it. You can just look and see if they are using it or not. With stage two you have to go out there and inspect the hoses, see if there is raps and there is tears, do pressure tests, make sure it's all working correctly. So, it's a little more -- from a regulatory side a little more difficult to deal with, too. But with a brand new station it certainly would be a lot cheaper. You already have the concrete up and that's the big one is putting those lines in. The hoses and bellows aren't really that expensive compared to regular ones. Bird: Thank you very much. Rountree: Any other questions? Zaremba: Mr. President, just to clarify, though, you're saying that the stage two over time will not provide that much benefit, because the cars themselves will be doing it, which some already are, but as -- as more and more of the fleet are the newer cars, you lose the benefit from having it do that at the pump. Kerr: Right. And the cars will do it themselves. Which is why DEQ is not pursuing that night now, because it's -- you know, from a cost benefit perspective, it's going to lose its value in the not too distant future -- you know, within ten years or so the majority of cars will have onboard vapor recovery. So, whereas the underground, you know, it's -- that's a permanent fix it, it won't be fixed in any other fashion. Zaremba: thank you. Rountree: Further comments, questions? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess we are at the beginning of a summer season that gives DEQ night tremors, I think, in anticipation of the exceeding the standards and, you know, I also believe in the non-attainment aspects that anything that we can do as a community now can lead to the argument that the area is doing what it can and perhaps we can -- at least if we still get the nonattainment, we do it with a little bit more control over some of the outcomes. So, I feel strongly that the city needs to be a part of the solution and not sit back and wait until we are told what we have to do. Bird: I agree with you. Meridian City Council Special Worksho~ May 13, 2008 Page 43 of 68 De Weerd: We -- we are progressing very -- I think as a Treasure Valley in getting these covered loads underway and maybe Bill can tell us if our ordinance is kind of at the stage we can present it officially to Council and start that process. Lary: Madam Mayor, Members of the Council, I think there is -- in your packet there was a memo that Emily prepared kind of on where we are and I think we could certainly -- if that's the Council's direction, we can certainly, in conjunction with Treasure Valley Partners, put an ordinance together. I think Mr. Dunham, the Association of General Contractors, is a tiny bit more supportive, maybe, than they were before and I think there is still some work to be done, but I think we can certainly be moving progressing towards that. I don't know if Mr. Kerr has a different perspective, but that's the way I read her memo and thought that's the understanding of kind of where we are at, that there is still some conversation to be had, but I think we could be moving forward to bring you something back in front of you. Rountree: Does that answer your question, Mr. Zaremba? Zaremba: Yes. Well, I thought we had already seen a draft of that. I thought we had one in the works. De Weerd: We have. Bird: We have. De Weerd: You have seen the draft. It did get through all of your attachments. You did get a copy of the AGC's letter that they wrote to the Treasure Valley Partners and we are just looking for your direction on if you feel we are ready to present this officially. Bird: Mr. President? Rountree: Mr. Bird. Bird: Mr. President, on that we need -- we need to make sure that from the state down to the smallest community has the same ordinance. I mean I just -- Steinbach just got about probably 1,500 dollars worth of work out of my cars from the freeway, an uncovered load threw a piece of sheetrock into the plastic bumper of my stupid car, but we got to make sure it's enforceable and they are all the same. And I think that's what you guys are doing at Treasure Valley, isn't it, Mayor, making sure that we all write the same thing and, then, we got to make sure the state and the county are on board, too, with the same -- De Weerd: Mr. President? Rountree: Madam Mayor. Meridian City Council Special Worksho~ May 13, 2008 Page 44 of 68 De Weerd: I appreciate that, Mr. Bird. That's the intent of the Treasure Valley Partnership is to have something that's consistent and, really, the -- the affected stakeholders are interested in that consistency as well. You know, if they are going to have to do it for one community, they know that they don't want to cover when they get to one city limits, uncover or have to do it differently. So, this is somewhat like the Sudafedrin ordinance that we initiated, because it -- the state was not quite there yet. This will be something that helps the dialogue even at the state level I believe, that it might be the thing that gets it moving. Bird: I hope so. De Weerd: And, certainly, we can challenge at the AIC conference others to -- to also in those areas that they are not too far behind us with air quality and there are a couple of other regions in the state, that I think could be beneficiaries of looking at this and, again, it's not just air quality, we are looking at it as a safety aspect as well and that certainly cannot be ignored either. So, I would like to see that we move forward with this. If there is no objection from Council that we bring it back for your official consideration. Rountree: Madam Mayor? De Weerd: Yes -- I mean it's your meeting. Sorry. Rountree: I know. I'm going to interrupt you or add to it. It seems to me you're asking is it the direction of the Council that we support the covered load ordinance. I'm not sure -- your comment to bring it back to us until it is in such a form that there is some support across the Treasure Valley Partnership as a document, that it -- I'm not sure I want to act on it until I know that's the case. I don't want to be acting on that and, then, have to come back and act on another one, because somebody's made a modification. Bird: I agree with you, Charlie. Rountree: If we are to a point where somebody needs to break the ice, I don't mind doing that either, if we are comfortable with the ordinance, but I think you're here and that we support the ordinance and that effort and I would welcome us being the first ones, as long as we have some assurances that there will be followers. De Weerd: Okay. Nary: Mr. President? Rountree: Mr. Nary. Nary: Mr. President, Madam Mayor, Members of the Council, we can do a couple of things. I think Madam Mayor has had a number of discussions with Treasure Valley Partners and I guess that's -- that's a piece we are not a part of, but certainly my office - 6 t ~~ ~ ,f, ~z.' ~i° ~ ~ i ~ ~ $ ~ ' e ~ s ~ ~ :~ ~ ~ , ~ I ~ ~~ 1 L ~ i~ ~ ~ f g x. . , ~ , ~ d' ~ ~~ i~ ~~ i ! i ~ ~i_ ~ i~ ~ ;_~ ~ i ~ i ~ ~ !tt f , a [ ~ 9~ ~- Ic F k {• x~~ y4 3 ~ 'ip1 ~~ 8 ~ 1I ~ is i y ~ Q5 k 4 ~ t' ~it ~ . I ~ > 1 y,. 4 ~F~ ~ ' x I ~ ~ . ~ ff x ~ r `~y f ii ~ i. i. ~ ~ ;1 ~ Y {~ Y~ t s~k b a ~, {~., {~ i 1 H i;,> ~ '~ ~ ~ F ~ a~ ~ 1 ~ t ~ ~ ii a 1 ~ 4 t' i s ~;~ 6F{{] d ~i ~ ~ r: ~. ~ ?7 t Lr Meridian City Council Special Worksh~ May 13, 2008 Page 45 of 68 - we can communicate our draft ordinance to the other attorneys. That was one of the problems we seemed to run into with the Sudafedrin ordinance. We thought we had a very good workable document and everybody else would like to draft their own, you know how lawyers are. And as big of valley as we live in, I actually ran into Mark Dunham at the grocery store and he said he wanted to visit with me about his letter and their comments and some of those things, so I told him I would do that when we got to that point, that we needed to bring it a little bit further along the road. So, I will contact him and set up that meeting, so we can at least maybe get, again, more of their participation in that or at least their understanding of where we are going. They may not necessarily agree wholeheartedly, but they may at least understand that the city -- the city's side of that. So, we can always initiate those things and, then, through Madam Mayor's work with the Treasure Valley Partners we, hopefully, can get something back in front of you in a short time, that everybody is at least on the same page of that. Rountree: Any other comments on that particular one? ~aremba: I just -- to pick on the second part of one of your sentences, I would be perfectly happy if Meridian were the ice breaker and took the lead. I think both on the covered loads ordinance and at stage one of the vapor recovery and even if we adopted an ordinance knowing that at some point we may need to adjust the ordinance to match other jurisdictions or whatever happens at the state, I don't have a problem being the leader in it. I feel there is a number of things, like our fireworks ordinance, that helped a lot of other people say let's move forward on this and I certainly will go along with the group, but I'm ready to move it forward and adopt it even if we need to adjust it after other people adopt it. De Weerd: Mr. President? Rountree: Madam Mayor, do you have enough direction? De Weerd: Yes, I do have enough direction. When you see it on our agenda you will know that we did what we needed to do. Rountree: It was close. De Weerd: And I would appreciate, Leonard, if you can work with Emily in moving forward on the stage one ordinance for any new construction that is coming our way with our gas stations. I think it makes good business sense and stewardship to -- to layout our expectations. We do know that even though one of our Council Members will -- might soon be an elected officer at the state level, I don't always depend on them passing legislation in the fashion or in the timely fashion that we think it should be, so even with the ramifications that we could have with the nonattainment. So, I think it's good stewardship on behalf of the city, since this is an expectation that is coming sooner or later, Idon't -- I don't want to see the taxpayers or the cost of retrofitting on something that we can anticipate today would be a requirement. Meridian City Council Special Worksho~ May 13, 2008 Page 46 of 68 Kerr: We are certainly on board with the city on helping them draft your vapor recovery ordinance and I think we can pretty much insure that you won't have to go back. ~ We -- because we already know what this is going to look like, unless the legislature gives us a surprise, which I would doubt on this one. So, I think we can work with you to develop an ordinance that will mesh with any state rule that comes out in the future. De Weerd: Okay. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Didn't mean to interrupt you. Just to throw one other item in for discussion and -- I'm trying to remember what the outcome of some of the discussion was at the air quality board when we were talking about similar things. If we also were to ask existing stations to retrofit, are there some funds available to help them do that? Kerr: We are actively pursuing that. There may be some funds. Zaremba: Okay. Kerr: And we haven't got an answer from that. It depends on whether this funding source could be made available for this purpose. We hope to find that out pretty soon, because we'd like to get rolling on that pretty quick. If the funds are available, it will be a match funding, 50/50 probably, with the station operators, so they can get half of the bill. One of the parameters of that funding source is that it can't be used to comply with the regulation. So, we need to, you know, voluntarily get it moving along pretty quick. We are going to have a regulation at some point here. So, we will know that pretty soon. And, then, if it's not available, then, we are just going to move ahead with a large regulation that will cover everything. Zaremba: Thank you. Rountree: Along those same lines, Leonard, I'm thinking if we -- if we go the ordinance direction, which I believe we will, are there some grants that would be available that -- I mean you just made a statement that says if we pass an ordinance there aren't going to be any funds, but are there some carrots out there for communities that take a positive proactive step in his area that could be and if there are how do we go about applying for them? Kerr: There may be. There are some communities -- particularly with toxics. Remember I said the benefits is a toxics reduction. There are some community toxics grants that are structured very good for small communities -- for smaller communities to address toxics issues and this would certainly be one. One of the problems with looking for grant funding for this particular control technology is that most of the states in the country did this a long time ago and there was grant money back then. Now, it's kind of ~ ~ ~ , r ` .~ ~ ~ ~ ~~ 1 x ~ F ! 1 i ~~, 4 lb ~y ` a ~ r ~ ~ ~ ~ ~ ~ ~ e ~ I ~ j 3 .~, r ~ ~ ~ ~ ~ ~ ~ ~.~ ~~"2 ~ ? it I 1~ ~I~ ~ y ~ ~ ~i j ~ ~ ' qi ~ s ~ ~ ~~ ~ ~i ~ ,'yo- r4 ~ i F ` i f 1 2 !' ~~ ' ~ ~S ji ~ ~ ~ { i ~ ~' ! ~~ ~ ~ ~ ~ I ' § : 7 .I~ . i~~ i 5 ty T ~ ~~ i ~ + ~ +i ~ ~ +f+ t ~i ' ~ ~ E ~~ i I Y # r•l i ~ i l 1 Meridian City Council Special Worksho~ • May 13, 2008 Page 47 of 68 not even on the radar screen and when we ask for money they say, well, for what, you didn't do this in 1972 and so it's a tough sell. Rountree: It's probably sitting in the bank somewhere. Kerr: Yeah. It could be. Yeah. De Weerd: We are a little bit behind the timeline, but, again, the ordinance that I'm recommending to bring to you at this point is for new construction and there is very little, if at all, cost difference between installing at this time. It does save them money having to go back to retrofit if they don't do it. So, it should be as close to a wash as we can. Kerr: Right. And any funding we come up with probably will not be directed at new construction. De Weerd: Right. Kerr: We are looking for retrofits. And if you pass the ordinance, as the Mayor discussed, that wouldn't take out all your existing stations, they could still -- Rountree: Still retrofit. Kerr: -- use this funding and we would be more than glad to help them out. De Weerd: And, Mr. Chair, I guess the -- two of the larger gas providers in this area had talked to our chair at the Treasure Valley Air Quality Council and he indicated that they were supportive, certainly looking for the incentives to voluntarily retrofit, hopefully, this summer, but they were on board and one of those is a large provider in our community. In fact, their corporate headquarters are here. So, it has been received as -- he does it with all of his other stations in the other states, so it was just waiting for it to happen. Zaremba: But would he beat us up for an access to his station off of Eagle. Rountree: No. De Weerd: I'm not going there. Rountree: Any further questions, comments? Bird: I have none. Rountree: Thank you, Leonard. Appreciate it. Thanks for the offer to help with that ordinance. Ken-: Sure. Anytime. Meridian City Council Special Worksho~ May 13, 2008 Page 48 of 68 De Weerd: Oh. We -- I did invite Leonard to write an article for our city news for what we can each be doing as individuals in the upcoming summer session with ozone issues and looking into a link to their website on air quality, the readings and looking for possible partnerships, Tom, with getting out on our education and conservation outreach that this air quality education would be a part of -- of that as well. So, just looking at ways we can partner on education. Thanks, Leonard. Rountree: Bill, you're anticipating the next item, but I would like to take maybe a five minute recess. We have been here for about two and a half hours. (Recess.) Rountree: That five is now ten, but I'm going to reconvene the special workshop. Mr. Nary, you're going to start with Item 5-E? Nary: Mr. President, Members of the Council, yes. Okay. I thought my computer had more juice in it, but it doesn't, but that's okay. This is the best part. I'm sorry all the officers couldn't stay. I mean I think the policy and ordinance part is the biggest part of the night, but, obviously, they had more police business to do. The first one I have provided to you is a copy of a policy. We have had the directors all review it. This is under the drug and alcohol policy. What this originated from, these changes and sort of rearrangement of this policy to some degree was the 9th Circuit Court recently ruled that government could not impose drug tests on pre-employment applicants -- on all pre-employment applicants. That's what our practice has been since I have been here and prior to me coming we have required that on every pre-employment application. We no longer can do that, at least until the U.S. Supreme Court weighs in differently, the 9th Circuit is controlling in our area. It was a case out of the state of Oregon where a library page was required to have apre-employment drug --apart-time library page was required to .have apre-employment drug test, sued the city for not taking it and not getting hired and the 9th Circuit upheld that it was not a position that they qualify as a safety sensitive position. Even though there are children in the library, they felt that their interaction with children was no different than most other workers and that the language that they used in the case law is similar to what we have in our policy, which is safety sensitive are people that carry firearms, have custodial responsibility for illegal drugs, perform emergency medical life saving, or fire suppression activities, supervise children in the absence of their parents and they didn't feel a library page really had that level of responsibility. If they have access into people's homes or businesses, they handle hazardous materials, like weed killer and those types of things, and that they work in the water or wastewater system, because of the danger there, as well as having a CDL or operating heavy machinery. So, what the court decided was that you can only pre-employment test people who are required to have that type of testing at any point in their -- in their working career with your city. So, we had to eliminate that practice. We did that about a month ago and, then, we revisited our policy and one of the things, as I reviewed our policy, we take a very strong stand as a city against people who engage in illegal drug use and that's a good thing. We don't take a very strong stand on people Meridian City Council Special Worksho~ May 13, 2008 Page 49 of 68 who engage in illegal alcohol use. We do include it, if you certainly are drinking on the job, if you get -- a reasonable suspicion testing on the job and you're caught with having been drinking alcohol while at work, we do take some severe steps in having people going through counseling and the like for that. But we don't really have- any ramifications for folks who engage in illegal activity off the job if it's alcohol related, but we do if it's drug related. And in my thinking that doesn't send the right -- the same message to folks. It's not illegal to drink and drive. I agree with that. I was a prosecutor for 17 years. I recognize that drinking and driving by itself is not illegal, but drinking to excess and driving a car is equally as dangerous as people who engage in drug activity off the job. In our current policy we state to employees that if they engage in illegal drug activity off duty, they are subject to discipline, up to including termination. If they can't perform their job because they are in jail, if they can't perform their job because of the nature of what they are doing or where they are doing it or how they are doing it in relation to drug activity, they are subject to being disciplined in their job. It doesn't seem unreasonable to me for the city to send the same message about abusing alcohol off duty. So, that's the significant change probably to our policy. It's clarifying that. In the past we have had employees who have had these types of issues and, generally, we have always directed them towards treatment, which I think is the right step. But we also have had situations where we felt that it was more significant than that, yet our policy didn't really support us addressing that in any fashion. Our policy really only addressed that the person's job or disciplinary action could be taken if it was drugs and not alcohol. And I didn't think that was correct. I did make these changes. I did run those by the directors, they all agreed that it was the right message, that if we are going to be a drug free workplace, that we include that as -- at least, again, I changed the language to make sure it said may. We are not going to say everybody who gets caught with off-duty DUI or off-duty providing alcohol to minors, are going to be terminated or even necessarily disciplined, but they have to understand that if they engage in that activity it can impact their employment and that it can sometimes, because they can't come to work because they are in jail. They can't do their job because they are suspended. They can't do their job because they have to have somebody else drive them and my position as the HR director has always been it is not the city's responsibility to make sure you can get to work or that you can drive around if that's part of your job. If you can't do your job, you may not have a job. I felt it was important that we enhance that information in our policy so people, again, understood we are not trying to penalize people for drinking off the job, it is legal, but it isn't legal to drink and drive to excess. It isn't legal to be out driving under the influence. Questions? Concerns? Rountree: I concur. Bird: I concur a hundred percent. Zaremba: I'm with you 120 percent. I would only ask one step farther. It only includes drivers that need a commercial driver's license. I would assume we have a lot of people driving city vehicles that don't need a commercial license to do that. Shouldn't we include that as well? Meridian City Council Special Worksho~ May 13, 2008 Page 50 of 68 Nary: Those are just the people that have to be in the random pool. Zaremba: Okay. Nary: So, we have a pool of people who are subject to random drug tests and that the courts have defined for us and the courts at least to this .point haven't said anyone who has to drive. But if you have to drive for your job and it's impacted by off-duty conduct, you're still subject to discipline -- Zaremba: Okay. Nary: -- up to and including termination. It's just the difference between what's the random pool, which has volunteers -- I think all of the Council Members and all the directors have volunteered to be in the pool, but only those specific jobs have courts said they -- the city can mandate that they in a random pool. They haven't said we have gone far enough to say anybody who has to drive has to be in that. It's a lawyer judge thing. It's just a lawyer thing. Zaremba: I know. I'm just -- if we are going that direction, I can see an employee, for some reason, drinking on their lunch hour driving a car back to the office hit somebody, the city would be liable, I assume. Nary: Maybe, maybe not. We are not necessarily subject -- if they are DUI -- say an employee commits a criminal act, we are not responsible for that. We are not required to anticipate somebody committing a crime. The other thing that's different in the policy -- if you fail the drug test, if you get -- either in a random test or a reasonable suspicion test and you fail, currently under our policy only if you fail for drugs are you, then, subject to random testing in the future. Now, the policy says if you fail for alcohol, then, you're also subject to random testing in the future. It also says that if you -- if you fail the pre-employment test, if you're at least one of the people in the random pool that has to have that, our current policy says you can apply tomorrow and we start over. Well, now it says -- I think it's a year before you come back and reapply. So, it's trying to, again, send a stronger message to folks that that's the type of employer we choose to be and -- but we are bound by -- because we are the government, we are bound more by the Fourth Amendment and the search and seizure requirements of that and that's why we can't be maybe as strict as a private employer could be in saying if you fail we will never hire you -- if you fail once we will terminate you, we do have a little bit more that we have to do to get to that type of action. But at least this puts people more on notice that they are going to be held to more of a responsible standard. Zaremba: Thank you. Nary: All right. So, unless you have questions or concerns, I will probably bring that back, then, in the next week or two for your finals approval to add that to our employee policy. ~! ~ t ~ ' ~ ~ ~ j}" . I ~.. 1. - ~I _ ~ ~ t ~-L !i 1 + ~ i 1 ~ ~ ' t ~' ~ ' ' `: ~ f ~ i j ~. #' , i ~ ~ ~ ~~ ~~ ~ i i ' j ) ~ ~ ~ ~, l t ~ ~ ~ ~ ~ ;_ r ~ ~ ` ~ ` ~~ ~ i f ~ ' ?, s ~ . ~ ~ P , ~ ~ ~ ' : ~ ~ I Y I~ i ,; ,J ~.~ 'I r acv ~#~' ~:, ~ }e [ r T l I ta. a ~~ ~ ~ ; ~' ;: ~{, ~;; ~' ~ ~.' ~" ~, 1,1 t: k L :_ ~ ~ ~ { 1~ y d' ~ ± C S c 2 i 1 r t. ~.~~ R ~. E ': ~ t ~. Meridian City Council Special Worksho~ • May 13, 2008 Page 51 of 68 Rountree: Very good. Bird: I'm for it a hundred percent. Nary: The other one I have included is not -- sorry. The other one I have included is not a policy and I don't necessarily want to make it a policy, this is really to make you aware -- we had a question that came up in the departments and sometimes the hiring process of the city is somewhat a mystery to departments in how we do it. If they do it all the time, they get used to how we process the paper and when employees have to come for pre-employment screening, how we do the background checks and all those things. If they do it once in a great while it doesn't take much of a refresher, but if it's kind of in .between those, we have found with departments that they didn't always understand the process and so what we did is working through my staff, as well as the departments, really tried to encapsulate in this document the steps and process that we go through, so that they understand it better. Our intent is not to put it in a policy manual, because if we find a step doesn't work, I don't want to spend a month trying to just take a step out of the process. I really think it's just a procedural step. But I wanted you to be aware what we were working on, really more of a heads up, and our intent is to, then, put this on the intranet so that if a department has any questions in a hiring process. We are very actively involved from the human resources and the hiring process. There are certain areas that we don't get real engaged, we really try to train the department and let them handle it themselves. Seasonal's are the ones that we probably -- they will take as much of an active role with the department if we really try to train them. The more permanent positions we tend to be more engaged in in actually being part of the decision process and flexion. But this was just really a heads up to you to know what we were working on and that our intent was to put it on the intranet. So, unless you had questions about that. The last one I had asked yesterday to just include this and this, again, is more of a heads up. We found in the introductory period of employment we made a couple of changes a few years ago, to make it clear to folks that. although we are an at-will employer, there are some threshold levels of what does that mean for employees. Well, one of the things I found for me and my staff, we seemed to have had in various departments for various reasons employees who have only been here for two months, three months, that we seem to spend a lot of manage time trying to get them to understand how to do their jobs and meet expectations and the like and what I find frustrating is that under our current policy we afford them the same level of due process that we afford a 20 year employee and it's not necessary legally to do that. I mean you can create some threshold between that sort of probationary period is usually the term people use and, then, one, they pass over that into being a regular employee and, then, they have different levels of scrutiny before they were to be disciplined. To be honest -- and, again, I'm not -- I'm saying I'm certainly an advocate of just not trying to help employees assimilate into the job, but when we spend the first three months and we spend hours and time meeting with the department director and the managers over one employee's problem who doesn't seem to understand what their needs and expectations are, it seems to me like a lot of effort for a person we haven't invested a great amount of time into yet and rather than go Meridian City Council Special Worksho~ May 13, 2008 Page 52 of 68 through a very lengthy process of dealing with that, many times I have said to the manager or the director why is this person still here. I mean they don't seem to want to be here very much, you have talked to them plenty, we have documented all this stuff, and now I have three pages of problems that they are causing in your workplace, why don't we just let them go. Well, there was a perception in the way the policy has been crafted that they really couldn't do that and what I wanted to make clear to the departments -- you can do that. I mean we still need to take time and we need to make sure people understand what their jobs are and we are not going to -- it's an expensive process to hire folks, but I don't necessarily want us to spend as much time trying to assimilate them. If they are not really the right fit for us, then, we need to move on before we have spent more and more and more time just trying to do that. So, that was the intent of the policy and the changes in it. It's not a significant change; it really is the practice that we have had. I think it's hopefully clarified for the departments. Any questions on that one? I know you have only had really a day to look at that, so if you have any other questions, I certainly don't have to bring that back for awhile, I just wanted to clarify some questions to the departments that we have had. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: And I absolutely agree. I mean it's perfectly reasonable and typical to have probationary periods. Do we want to call it a probationary policy? I think the title was introductory policy or something like that. Nary: Right. Zaremba: Do we want to put a different nail on it? Nary: Well, Councilmember Zaremba and Mr. President, Madam Mayor, the reason -- the reason we chose that terminology is because that threshold of six months that you have or one year if you're in the public safety arena, doesn't get you a great deal more. It's still an at-will employer and we didn't want to make sure -- we didn't want anyone to believe that even after that six months that they weren't still at-will, I mean they still had to perform their job and there is some process they are entitled to -- it's a real lengthy process, but it's just - but I just wanted to avoid that, that they thought there was something magic to six months and all of a sudden there was -- I guess more entitlement to their position than in reality they do have. Zaremba: Yeah. Nary: So, that was the only reason that we have used that introductory period of employment language instead. Zaremba: Thank you. .•-• ,s r. p. ! 55 ~~: 3 . ', '~ ~ ';7, ~. [r A~ '~ `,S iE ;:`~, i; Meridian City Council Special Worksho~ May 13, 2008 Page 53 of 68 Nary: If there is nothing else, I'll move onto the city ordinance section and code review that we have listed. The first one is one Idon't -- in fact, Mr. Barry may have some input about. A 9-4-34 is the point of liability for maintenance and this came to my attention from Council President Rountree and, then, I have had some conversations with Mr. Putzier at the wastewater treatment plant, who is -- part of his responsibility is to deal with this service responsibility. I look back and I have asked the Clerk's Office to do a little bit more research. This particular ordinance 9-4-34 was amended and passed on October 5th of 2004. I reviewed the minutes, we didn't discuss it at all, and I looked back at the past minutes for that summer preceding it and couldn't find where we had discussed what the rational was for this ordinance or the change. From talking with Mr. Putzier, the prior practice of the city was the user, the homeowner, was responsible for their service line repair from their home to the point of contact with the main, which, generally, is somewhere out in the middle of the street. Sometimes it's in the alley, depending on where they are in the town, but if they are anywhere that's fairly new, they are out in the street. This says they are only responsible for their line from their property to the edge of their property and they are not responsible for the right of way. Now, again, when I spoke to Mr. Putzier, his view was we don't -- we don't do this enough and we either have to fund this more or we need to figure out a different way to do it and his only understanding of why this was discussed and changed was sometimes it's very difficult. Well, this usually comes up where there is slight service line breaks when there is new construction. So, there is new construction, they are putting the road in, they put the lines in first, they put the road in, they put the sidewalk in, they put in a whole bunch of other infrastructure and at some point of that, with all the trucks they run over the top of it, they'll get some slight breaks in the line and since sometimes, really, we don't have a property owner or a homeowner at that point, we really just have a developer or a contractor, his belief was the discussion was it's not -- it's just as practical for us to do it as them, if that was the case. And his comment to me was if that was the only case that's probably okay, it wouldn't be that significant. The problem is is when it's an older line or it's a house that's already established and how you have got roadways and sidewalk to tear up, but the cost to the city can be hugely significant to do that, of course, now you folks have to wrestle with the fact that it's hugely significant to the homeowner as well. They don't have any means to really come up with 20 or 30 thousand dollars that it might cost to dig up the road, they don't know how to do it, they don't know who to contact, and they don't really have the means to do it, yet we still have a break and someone's got to fix it. So, I have asked the clerk's office to see if we can figure out why we got to this point. I wasn't asking if you had any solutions, unless you do, but I think it's something we wanted to bring up, but I spoke with Councilmember Rountree and Mr. Putzier that I think we want to put in front of you, to at least start considering what do we do, do we just fund this more, do we look at some other alternative? How do we address this problem that appears to becoming more and more of a problem? I don't know if Mr. Barry has any thoughts. I don't know if he's even had any opportunity to have any discussion on this item, but -- Barry: Thank you, Mr. Nary. I have not reviewed the ordinance. I am familiar with the challenges the ordinance presents. However, in talking with staff at the treatment plant, we, based on my experience, approached it at least previously to this ordinance, how to Meridian City Council Special Worksho~ May 13, 2008 Page 54 of 68 approach this just a little bit more uniquely than as been my experience. The current ordinance as it has with regard to service, such that the city would repair breaks or service lines up to the property line, is consistent with the generally -- generally and widely accepted industry standards. Most of that goes to right of ways. For example, the uniqueness here is that we don't own or maintain our right of ways necessarily, because of the transportation district is in possession of that. So, it sort of creates a gray area for us or a unique situation for us whereby there is this -- you know, who is in charge of service lines under and in -- within or contained within the right of way. So, I'm happy to have more discussion about that. I think Mr. Nary's presented very good information regarding the overall situation and we look forward to exploring this more and providing you some recommendations and alternatives for consideration. Rountree: Bill, I've been talking to folks about this and, like you, I can't find what the genesis of the change was. Obviously, the quick remedy is to revert back to our previous ordinance, which didn't make that provision. The other thought I have had -- and (have not explored it with anybody and possibly you can with somebody like Steve Price, is -- is there a reason they don't want private individuals in their right of way and was that something that they requested that we put in our ordinance back then? I don't recall that, but that's the only thing I can think of as to why we would have done it. Either that or we took an example like Tom just mentioned from another city, lifted it and put it in ours, not realizing that the other city actually owned and operated the right of way, where we have no jurisdiction in, either on the private property or in the street or the alley, for that matter. The only place we would have jurisdiction would be in those places where we have easements. Nary: Yeah, Mr. President, Madam Mayor, Council members, I think we can do a little bit more research, because I can certainly envision the problem here, is you're going to have property owners who are going to say it's not their pipe, it's not on •their property, they didn't install it, they didn't damage it, they didn't do anything to cause this problem, and they don't have 20,000 dollars, you know. So, how do we get this done, but yet it's - - why is it the city's cost either? Most of the times we won't be able to figure out what caused the break or caused the damage, it may simply be old pipes. It may simply be ground tremors, it may be something else that caused that. So, we will do a little more research with Mr. Barry. I'll contact ACHD and see if they have at least a position on that and, then, we will bring it back again for further discussion. Rountree: At some point in time we have required sewers to be stubbed out to the property line, so that connection and the pipe typically behind the sidewalk to the new lot is something that the developer installed and we inspected. Now, that certainly isn't the case probably at some point in time in the '80s previously, but from that point forward that's how we have done business. So, that also is another wrinkle that, you know, we have required that and the homeowner or the builder or whoever hooked up, hooked up to that stub out. They did not make the connection. with the sewer line. So, that's something to think about in how you put it together. De Weerd: Mr. President? Meridian City Council Special Worksho~ May 13, 2008 Page 55 of 68 Rountree: Madam Mayor. De Weerd: And I think that's probably a discussion for a later time. Rountree: I do, too. De Weerd: It seems that -- I don't know if this was done about the same time we had some issues in Old Town. Nary: Don't know. De Weerd: I don't know if Bruce Freckleton or maybe we could even contact Brad Watson and see if they have recall to it, but I guess my question is -- is this a part of the formula of establishing fees and depreciated lines and maintenance and, you know, that's -- that's something I don't expect an answer for right now, but certainly as we bring this back on, you know, should we or shouldn't we, we do need to know if this is a cost that we figured into our rates, then, it's something that we should be doing. If it's not something we figured into our rates, it brings up another scenario and -- and I don't know. Bird: Mr. President? Rountree: Mr. Bird. Bird: I'm glad the Mayor brought that up, because it was in the back of my mind that this is over Old Town when we were going -- remember through the alley and out on the street and sleeving those and stuff, I think this is when this was bought and I -- don't ask me why, I don't remember that, but I think it related to Old Town. And I'm like the Mayor, I want to know if our fee change included this maintenance and if it didn't we better get it. Nary: Well, Mr. President, Madam Mayor, we will do more research, more than anything I wanted to get this in front of you for your thoughts and, then, we will do some more research with Mr. Bany and we will see if we can come up with at least a proposal. There are, obviously, significant issues on both sides of this discussion. So, we will see if we can come up with a recommendation for you. The next item is some outdated ordinances. I told you at a recent discussion that we would be bringing some suggestions for outdated ordinances. I don't have the ordinances in front of me tonight for you to review the specifics, but we do -- as we were going through the recent changes with the temporary vendors and the mobile vendors licensing, we did notice in Title 3, which is our licensing section, that we have a lot of licenses that we don't necessarily appear to need any longer. We do have an amusement license that requires if you have a bowling alley, a pool table, fuss-ball, air hockey or a juke box that you have to have a license. I know there are some in town and I -- the clerk's office has not issued a license for this, they don't even know why it exists, I don't either. It seemed "~ '! 1 r, 1 a. ~~ ~. ~ zr ~~~ +ij ,;, j 4 ;.I ~3n ~ I ~~ t~ ~' !I I', . ,'F i ii a y a ~;. ; '.a Meridian City Council Special Worksho~ May 13, 2008 Page 56 of 68 like something out of the early 1900s to me, other than fuss-ball and air hockey is not very old. It didn't seem to be real necessary any longer. Escorts and escort bureau licenses, prostitution is already illegal in the state of Idaho, so it appears escort -- we don't have any escorts and we don't have any escort bureaus and no one seems to come and ask for this, so I'm not sure we need it any longer. Adult entertainment license. We are looking at -- with the Planning Department -- originally they did not include adult entertainment in the UDC in creating standards, because we had this license, but no one gets this license, because no one does, so we think it belongs more in the development code. Most of the courts have supported development code requirements around adult oriented businesses located in certain areas, separating them from schools or churches and other things by distances. It's more logical in the UDC and in talking with Mrs. Canning she agreed, she just didn't include it, because we already had it covered, but as we looked at it, we found it didn't really make much sense in the licensing section and no one has that. The last one is mobile home park licenses. There are no mobile home park licenses currently issued in the city, yet we do have mobile home parks. In looking at this, my assumption is this ordinance came about in 1971 and the planning code I think originally -- was originally adopted in 1974. So, this probably was to fill that gap at that particular time. Most of our mobile home parks today probably are from about 1971 or prior and so this probably isn't necessary, but it will probably come back once we get these standards of what a mobile home park would have to be in the UDC as well. We think that's a more appropriate place for it. There are a lot of things in this licensing that we don't really have the means from the Clerk's Office or code enforcement to go out and inspect or capture. So, the last two will probably come back in some other form, so we wouldn't be looking to repeal those until that was completed. The other two -- certainly at your pleasure we can bring back a repeal on either of those at any particular point , so -- Rountree: Comments? Direction? I'd say bring the two back as soon as you can. Nary: Okay. We will do that. The next one, animals within the city limits. This one's kind of funny and 851, it's kind of funny to read on some of these. But this is meant to capture a couple of different things. This animal control ordinance -- there is an issue regarding livestock. In some of the UDC amendments that have gone through livestock isn't clearly defined any longer as prohibited in the city. Now, we don't have this very often of people having cows and chickens and pigs in the city, but there is still some of this and there is a desire to maybe not allow -- not to continue to allow livestock. Now, if you annex property, we generally deal with that at that particular point. How many horses or how many animals they have and they may be allowed to either keep those specific animals or animals of that nature for a specific period of time and we normally handle that through the annexation process. What this also does is there is a little bit of clean up that we did on the dogs at large section. There is a little bit of clean up we did on the vicious dog section, there is a little bit of clean up we did on the hobby kennels, about the number of dogs that you could have on your property, so that we don't -- we have had some issues with some -- hobby kennel is probably too nice a word. We have probably had puppy mills of type in town that have been difficult to address. One of them had a lot of wolves or wolf hybrids. Not exactly what you normally would have in Meridiah City Council Special Worksho~ May 13, 2008 Page 57 of 68 an urban environment. So, we don't have those at the moment. We think this is an opportune time to address those. The one that's probably, again, a little bit humorous, but also something to think about -- again, I'll take your direction, is the list of animals that we would prefer not to have in our city and Mrs. Canning said -- and I totally agree with her -- having lived through this with another city, I guarantee you somebody in town has an animal like one of these things and thinks it's perfectly reasonable and sane to have a guerilla or a tiger or something in their backyard. So, it may be controversial to some, it may not be at all, but we seem to always have folks that have very weird tastes in animals and they tend to come out of the woodwork, if you want to pass that, so there is a lot of discussion over the list and what should be there, what shouldn't be there. We are certainly willing to listen, we just think from talking with our animal control folks, they run into very strange circumstances quite often and it is things that seem incompatible with an urban environment and although we still have a rural environment within our borders, because of county enclaves, there are areas that we think maybe within the city limits having seals and skunks as pets and poisonous snakes and things like that is probably not appropriate. But, anyway, I leave that to you folks, whatever direction you want us to do with that. If you'd like us to bring all the sections but that, we can certainly do that. If you want to bring it all and talk about those lists and see where it goes, we are certainly subject to whatever you would like. Rountree: We may have to wait until we have a New City Hall, because that will fill up the Council chambers. Bird: Yeah. Nary: I guarantee you, somebody has something on this list that I would never think somebody would have in their back yard and they think it's perfectly logical. Bird: Especially snakes in the house, you know. Nary: Snakes and pot bellied pigs always seem to bring out a lot of folks, so -- De Weerd: And those are typical. Nary: So, if you would like, we can certainly excise that section out and bring in the other ones that we think are probably more important to do immediately, with dealing with livestock in the city and some of the other clean up stuff and we can save the exotic animals for another day. It just seems to recur annually from police's interaction with different members of our public and that's the reason it's there. Rountree: Bill, is that exotic animal section compatible and consistent with our surrounding communities and the count or is it far reaching? Nary: Mr. President, I don't recall. Like I said, when I worked for the City of Boise we did the same thing and everybody and their dog -- no pun intended -- come out on this particular issue and I think at that particular point the Council decided not to do it. I Meridian City Council Special Worksho~ May 13, 2008 Page 58 of 68 don't know if that's changed. So, we can certainly do that before we come forward to see what's the surrounding climate in the community. Rountree: I think that would be good on that particular element. Nary: Okay. Rountree: Moving forward with the rest of it to get it consistent with some ordinances that have been removed that we thought we had in place would be good. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, too, on -- you know, numbers and that sort of thing, we do have a pretty strong volunteer group out at the animal shelter and perhaps -- I don't know, a task force could be created to really make that determination. Because, you know, our office seems to get a sprinkling of both sides of the issues, where you have too many dogs, which to the neighbors on the other side of the fence they are dealing with the smell, the noise, and all of that and, you know, we have had a couple of scenarios that probably weren't all that pleasant if you lived on the other side of the fence. So, you know, I guess I would just say we want to make sure that those that have been serving our community and are animal lovers are part of that discussion. Nary: Okay. Madam Mayor, that seems like a good place to start. So, we will at least contact Mrs. Peterson and, then, see if we can at least have that initial discussion with them, because, like I said, snakes and pot bellied pigs seem to always be the issue and as we discussed at our reason code enforcement meeting, you know, I don't think most of us would have a big concern about someone that had a boa constrictor that was two or three feet long, but there are people that have 25 foot boa constrictors that can kill animals and children. So, that's a little bit different. De Weerd: Do they take them out for a walk or what? Nary: No. But they can get out. Bird: They can get out. Nary: You know, that's the problem, they can get out from their enclosures. Rountree: Take them out for a slither. Nary: Yeah. I don't know that we have a lot of bears or walruses or sloths and ant- eaters in the city as often, but -- ' ~ 9 ~ ~ i _' ~ ~' ~ 1 ,• ~ ~~ l: 1 I ; I 'c ~ ~ ~ ~, l: j ~ ~ ;~ k ~ j ~r , ` ~ ~ t ~ ~ r a j i + ~ ~ ? ~~ i ~ q s ~ P ~ 1 rr)` N 7 f7 ~ F i ~ r ~ ~ I a Y } i ~ S i 1 ~ '~ i [ j y f1 ~ 7 i f s ~ { ~ S f F I }~ e f ~ ~ ~ ~ # ~ ~ ~~ f ~' Q H{?t 1 7 C t i ~ ~ ~ ' s ~ . ~`~ ~ i ~ 1 ' ~~ ~ ~ ~ ~ i ~ e :7 " p ~ g 3 ~' i. ~ 7 n ~ ~ ~ ~ ~ ~ i I ~ ~ ~ f ~ ~~"rf ~ d ~i ~ e ~ I ' . ~ ~ ~1. ~ , 7 L ,~ 0 t I j . ~ 1 ~ ~.; i i ' A s' ~ ' r ~ S 5 \' y ~ t Meridian City Council Special Worksho~ May 13, 2008 Page 59 of 68 Ce Weerd: We had a badger in our -- a little girl kept telling her mom there is a monster in her sandbox and she was going: It's okay, honey, you know. Kind of poo pooing it. And certainly there was a monster in her sandbox. It happened to be a badger that dug a hole down in there and Brenda went out and had to trap it. Nary: We have a lot of badgers in the city. We have a lot of those, so -- all right. Well, we will do some work with the public group and we will bring back one that just deals with the real pressing problems and try to get that in front of you here in the next few weeks. The next one is parking on city streets. Yes, I'm sure this looks familiar to all of you. We have talked about this parking ordinance off and on for varieties of reasons and, actually, we found last week our code enforcement folks have been enforcing it, but we haven't passed it yet. So, with Lieutenant Overton's help, we will bring this back, make sure we clean up whatever the issues have been, and get this back in front of you in short order. I mean most of this stuff is really the practice we have been engaged in anyway, but it did come to a surprise to our code enforcement that we hadn't passed this and it's just one of those that had gotten away from us, because we had made so many changes and tinkered with it so often that we just kept putting it off to really finalize it, but I will work with Lieutenant Overton and his staff to make sure we have everything in here as clear as we can and, then, bring it back in front of you here in short order, unless you have any other concerns. Bird: Mr. President? Rountree: Mr. Bird. Bird: Bill, my biggest concern is -- is semis parking on streets. We have got some dangerous streets that you drive down, you got semis parked on both and while I respect and like truckers and they are a big part of our backbone of our economy, I think they can -- at least if they are going to spend -- stay overnight, find a parking lot to park in it off the street and especially in the residential areas or stuff where they have got those refrigeration units going all night, they can -- they can be quite noisy. So, we just got to have some teeth, so -- because the officers tell me they can't stop them from parking there and we need to make sure that we can do that. Nary: Mr. President, Madam Mayor, Councilmember Bird, that was actually the genesis of why we started revisiting this, because it was never very clear. So, what we tried to do was make it as clear as we could, certain vehicles two hours, certain vehicles 72 hours. Trailers that were attached could be parked on the streets longer than trailers that were unattached. The practice from the police department had been to -- to interpret it that way, because unattached trailers could stay there for a long time. Usually they were attached, they were a camper or somebody's either loading it or unloading it, they were usually leaving within a day or two, but if they are unattached -- but if they were over the 12,000 pounds, they couldn't be parked on the street anyway. So -- so, that was why we started it. So, that's why we will get it back in front of you shortly. Meridian City Council Special Worksho~ May 13, 2008 Page 60 of 68 De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: You know, it's the unattached trailers and it's usually the construction ones that -- I mean I have almost seen people plow into those things, those flatbeds, they are black, they have very low reflection on them, and they are very dangerous on some of these -- these heavily traveled streets, so -- especially when they are around a comer. It's -- so I -- and I don't know how you gauge some of it, but there is a safety factor in many of these items, especially the black things that seem to blend in with the darkness of the night and they are not properly reflective or anything else. It's scary. Nary: We will try to address that as best we can, so that we can get this back in front of you for final approval. The next one is one that has been talked about for quite awhile and this is on reconsideration. I know it's one of your favorite things that you folks get to deal with and what we tried to do is capture, essentially, the process we have been following, but put it in ordinance. It's much cleaner and clearer to the public that want to ask for reconsideration what the requirements are. So, that's what we tried to capture. What I did do in crafting it was it isn't required, if somebody wants to go to court and he wants to exercise their right under the local Land Use Planning Act, they can do that. They are not required to go through this process. The hope is and how this has been used, which I honestly think has been used pretty wisely most of the time, is to clear up those discrepancies or very minor issues and it saves the city and the applicant a lot of time when it's one very small thing. It's a small fix that they didn't get a chance to address, it's a very small issue that they could probably fix, because that's what you would like it to look like and, then, we don't have to go to court and bring it back and we don't have to go through a really long, expensive process for a very simple fix. So, what I did was in capturing really the process, allows that reconsideration be requested by anybody who was either the party, so that that could be the city, it could be the applicant, it could be the property owner -- there could be someone that actually testified, either in writing or in person, they can ask for it. Only once, so that we don't have multiple people asking for these. Now, fortunately, we haven't had that yet, but we probably will. So, it's just one time and it doesn't matter who it is, there is just only one reconsideration. What we did want to make sure -- because sometimes, as you have probably experienced, sometimes they get up here and they want to talk a whole lot about the project again and that's not really the appropriate place to do that. All they are doing is asking and raising to you whatever issues they think are important for you to consider to give them one more opportunity to hear it again and you can approve or deny that request. So, it says specifically they aren't there to testify, they are supposed to provide it in writing, they have a time period in which to do it, you can review that written request within a certain time period, they have to pay the fee, the rehearing fee, if they don't pay the fee within that time period, then, the matter would come back to you to rescind that direction and issue your final order and they can go to court. All the noticing is done the same, the hearing is held the same, all of that, it really, hopefully, I thank, tries to capture the process we have been doing anyway, but just in an ordinance form. Question? Meridian City Council Special Worksho~ • May 13, 2008 Page 61 of 68 Bird: No, I have none. Rountree: No. Good. De Weerd: Bring that ASAP. Nary: We will bring that ASAP. The last one is one we have been working on for awhile, as I said, in dealing with the temporary use and the mobile vendor's license, I'm sure Ms. Holman can give you some feedback from the clerk's office, but we have been trying to address a lot of these issues and as with any comprehensive ordinance, there is always a few little glitches and things that come in front of you and one of them is trying to figure out what makes the most sense for an exemption, if any. My recommendation is to have a very limited waiver. If you want to waive fees, recognize that most of the time if you're waiving fees, the work is having to get done and no one's paying for it. And that's probably not what you'd like to see happen. An exemption is different. An exemption creates some clear threshold of what they have to meet, you know, whether it's a 501(c)(3) or they are a govemmental entity or it's on a govemmental entity property, like it's on the school district's property, if -- whatever your criteria is, if they can meet that and prove that to the clerk or -- you know, to the clerk, probably, they can tell them you don't need a license, no work is performed by them, nothing has to get issued to them. We don't expend a lot of time and effort of the city in granting them an exemption from the ordinance. It's a little easier to administer and it doesn't cost as much. So, in looking at that, you know, I think the folks that -- the ones that you see predominately are going to be nonprofits and school activities. Now, there may be others, but those are the ones that you will probably see the most and it's up to you folks as to how you want us to handle that. Do you want us to create exemptions for those things? You know, if they -- I'm song. The third one I'm thinking of is churches. You know, the church -- you know -- and it's one thing if they are holding a church activity on church property, it's another if it's a church activity in the Wells Fargo parking lot. It's harder for us from a legal perspective to distinguish why a church group that's out in the Wells Fargo or Albertson's parking lot is really any different than a for profit group that's out there holding a garage sale for something or other. The other ones that are a little harder for us to try to distinguish, but we will certainly do whatever we can, but, really, what I had committed to you in our last meeting that we had this discussion was we'd bring together some recommendations. But those are the ones we see and, Ms. Holman, I don't know if you have had any other folks in your office that have had concerns about the fees, but it seems like mostly it's school groups, church groups, and nonprofits. Holman: Madam Mayor, Members of the Council, no, we have just had a lot of people -- the churches, the schools, calling to ask if they can have some form of exemption and we just really would like some form of direction as to whether, you know, you're wanting them to come before the Council and you decide it on a case-by-case basis or if they are allowed an exemption. Meridian City Council Special Worksho~ • May 13, 2008 Page 62 of 68 Nary: What I have tried to discourage and told the Clerk's Office is the way the current ordinance is written, they don't have the authority to waive fees, but what -- what I didn't want is we don't have in the ordinance some fee waiver process, what I was not wanting everybody is lining up here every Tuesday night with every group in town asking for a waiver. So, what I have told the Clerk's Office what to advise folks is currently the fee is 133 dollars. That's what it costs for the time and effort that goes into getting these issued. If they are unhappy with that, then, they need to express that to you in writing, to the Mayor's office or to you that they are unhappy with it, but they can't -- right now they can't have it -- they can't have a license without paying the fee. If you would like us to create exemptions, we can do that. Bird: Mr. President? Rountree: Mr. Bird. Bird: Bill, I don't know how you have a straight exemption. I'd like to say yes to that, but -- but to be truthful with you, there is a lot of nonprofits running around out there that aren't really for nonprofit. They call themselves nonprofit to beat things like this. I don't know why we can't -- and I don't want to put this on an employee -- I certainly don't want to see a line up every Tuesday up here in front of us. In the same - in the same token, I don't know why we can't have a small three person, kind of like our hearing board, that we never use -- De Weerd: Forget it. Bird: That we never use. And here is the one I'm going to suggest. Rountree: Mr. Bird has the floor. Bird: I'm going to suggest the Mayor, the Council President, and one -- somebody else, one clerk person can be on it. And that's -- I'd just like to -- some way that they don't have to come here, but there should be an exemption, but I don't know how you just make a flat exemption, Bill, because I have seen nonprofits that aren't really nonprofits. Nary: Well, the problem you have is you have nonprofits who have a 501(c)(3) and that's easy, they can show their certificate, they can show proof, you know, if we want assurance -- to make sure they have insurance, they can show us that. What you have a lot of is not for profit. So, you have people who -- they are not really -- they don't qualify or they have never come in and got an actual exemption, but they may qualify and, again, most of those are school groups and things. Or churches or homeowners associations that they don't necessarily -- haven't gone through all of those things. But, again, they cost us money, but, again, it's hard -- the harder and harder it is trying to carve that out when you're saying -- you know, if you're holding it in the Albertson's parking lot, why is a school group any different running a car wash there than a for profit group that wants to raise money for a particular thing. Why is that different? Again, we try to put the fee -- and I know for some folks 133 dollars seems like a lot, but our fees Meridian City Council Special Worksho~ May 13, 2008 Page 63 of 68 are really based on just the time it takes to process all this stuff. And I don't know how to do that. I think if you create a board I think what you will end up with is, to be honest with you, Councilmember Bird, you will end up like the fence waiver board, people will disagree with that and they will want to appeal to you. Bird: And I sat on that thing for four years and I don't want anymore of that. Nary: You don't have to have a decision tonight. You know, like I said, Mrs. Kane has worked diligently on this -- on these ordinances and putting them into place and Ithink -- Ithink you folks need some time to figure out what makes sense and what's fair. Like I said, if they were on the school property, that seem easy to me, but I don't want the school property to become open season for everybody else either, that just puts it back on somebody else's -- somebody else's property. It's still a problem. I mean what you want the city to look like on a Saturday afternoon is really within your folks' authority to decide. Rountree: Bill, I like the idea of looking at exemptions as it relates to nonprofits and also as it relates to their own property or places of doing business or nonprofit activities. And I will go back to what I said the last time we talked about this, to me it's an enforcement issue and it's an issue that most of these activities are going to occur without a license and we aren't going to be in an enforcement mode. We don't have enforcement people working on the weekends. The only place it's going to happen is when there is a complaint and I don't know how often we have a complaint with those sorts of things. So, to me the exemption is the way to -- the way to start. We can deal with -- we can deal with the Rock Shop issues later. Nary: Well, why don't we do this. We will come up with some more specific examples for you and we will start with that. We will start with the nonprofits and try to capture the school groups. Like I said, you know, you folks know how it is, I don't want to create an exception that swallows the entire ordinance -- Rountree: We don't either. Nary: -- and everybody qualifies. Or we have to defend ourselves to every other for profit group that it's unfair, that we have created an exemption for these real small niches of folks that -- so, there is a lot of case law out there. We will see what we can come up with for you and we will bring it back again for probably a department report in the next few weeks and we will talk with -- again, with Lieutenant Overton. I would tell you that, Councilman Rountree, I know code enforcement works on Saturday now. Rountree: Oh, do they? Nary: Yeah. They work on Saturdays. Because of the number of complaints that we have had. Usually about real estate signs. They have been working on Saturdays. So, they do -- they are complaint driven certainly on a lot of things, but they do work on the weekends. I don't know if they work on Sunday, but I know they work on Saturday. Meridian City Council Special Worksho~ May 13, 2008 Page 64 of 68 Rountree: Just Saturday. Okay. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess just to cite one other example -- and it may not be on anyone's radar screen, it's just something that crossed my desk and (thought -- wow. We have an upcoming charity event being done by one of our for profit businesses. It's a motorcycle tour. They are in our city limits for ten minutes. They are gathering at Harley Davidson, will be driving down their drive aisle out onto Overland and, then, hit I- 84 and for that they got to pay 133 dollars, because -- and our police are not their escorts, actually, we have Boise police and Ada County Sheriffs Department that are escorting them out of our community. So, that was just an example that probably wouldn't have showed up on anyone's radar screen. I don't know if they complained or they did everything they were required to do, but I thought they are in our -- on the roads for ten minutes and they got to pay 133 dollars for that. Rountree: Well, wait a minute, they ought to get a good citizen's award for doing that. mean I agree, there has got to be a way to -- De Weerd: So, you know -- and we will have some of those probably that's an anomaly, those are rare, probably far and few between, but those are the things that you think, wow. So, just wanted to give you one more sample. Nary: Unfortunately, there is lots of those, you know, and what I want to avoid is that we are really enforcing as against everybody who asks us and those that don't get away with it and those that are honest enough to want to inquire and, then, are upset by it are really the only people that suffer for it. We want to make it fair. We recognize that in trying to make it fair there are going to be people who fall into those cracks that are just going to have to pay the fee or they will take their chances in going without it. I mean there is not really any way I can do more than that. But we wanted to at least make sure it's fair. I mean you folks don't need to hear complaint after complaint and feel that the city that you represent is being unfair to the citizens. We are trying to make it fair for everybody. So, we will work with staff and we will try to bring back some more logical things that we think are defendable and aren't going to, hopefully, open the flood gates to everything else. Holman: Madam Mayor, Members of the Council, one thing that Bill brought up in the agenda meeting on Friday morning when we discussed it was in the case of having something that possibly has an exemption, having a recommended set of guidelines for how it's supposed to be handled and that's something that as people were to contact the clerk's office, we could give them -- provide that information to them of how an event like that needs to be handled and so I -- maybe you can expand on that a little bit further, Bill. Meridian City Council Special Worksho~ May 13, 2008 Page 65 of 68 Nary: Yeah. What we were hoping to do is that if we could create a more logical set of exemptions and side boards to that, then, when they did contact the clerk's office they would have to make a very simple inquiry, this is what you're doing, okay, if you follow these guidelines you're fine. If you're within those guidelines you're going to need a permit. So, to try to make it as clear as we can to folks, so that we don't keep running into these same issues over and over again and that seems to be the problem is it's a change for folks and I understand that's part of the growing pains we have. Many things in our city, because of the size of our city and the way things have operated you're able to do lots of things without really any regulation. The problem is as we get larger and we have more commercial areas that people can do things in, they want to do that and so we are trying to figure out that balance, but it is going to put some people -- and we have told -- as some of you have, we have told nonprofits, like the Youth Ranch and like that -- some of the different foundations, you're going to have to pay the fee like everybody else. I mean that's just the way it is, because it's a service that we are still providing to you. So, we are trying to figure out, again, what's fair and we will bring back some recommendations to you in a short period of time. Bird: Mr. President? Rountree: Mr. Bird. Bird: Bill, the only thing I can see is we want to make sure that we are fair and we are not causing people to break the law, you know, by being so deal. I like your -- I like the idea you just come up with having a set of rules and the gal can say, this, this and this and if they can say yes, yes, yes, you're exempt. Nary: Yeah. That's what we are trying to get to. So, we will do what we can and bring it back to you. Bird: Yeah. Holman: Okay. Madam Mayor, Members of the Council, I would like to draw your attention to the lady sitting at the back of the room in the purple. Her name is Shelly Gallagher and she is our new billing manager for the city. So, wanted to welcome her. De Weerd: She must be a masochist, too. Rountree: Welcome and thanks for putting up with us for this long. Bird: I couldn't figure out why she was sitting there. Nary: Trying to figure out what that lady must be mad about. Bird: No, I knew who she was -- ', +li', I_ ~,' !:', ~~! ij~• ~. 1`" `jfjf 1~' ~' ~, ,, t~ ~ ' s t ; ~ :` i ~~ 'l s ~ ~ ; ~i i, ~~ ~) S r.. ~~^'. ~ 11 ~' ;~ ~ I~ i i ~ L ~ Lky~,_ I N }.fr N ~ 7 ~ ~ 1 ~ ~ ~ 4'• i : ~ '1 ~ 2 ~ : 4 ~ ~ ~~ d i i ~ ~_ ~~ ~ ' r ~. ~ 'f 1 ' ~ ,i ~ r ~~_~ ~t ~ ' $ n 4 ,~, ~ 7: i ~~ ` ~~ A E 1 j ~ '~ ~ ~ ~ Fj f R f, ~ 4 I , a ~ . f r I I ~ a~ F l ~~ ~ . c ,} ~ I . ~ k j ~1 I I ~ ~ ~ F f + r~ , n ' '~ ~ '' ' ~ ~ 3, ~ , r f 2 a r ; [ ,_ s I~: ~ i Meridian City Council Special Worksho~ t May 13, 2008 Page 66 of 68 Rountree: What's her complaint. Bird: -- I have been introduced to her a couple times, so -- Nary: That's all I had for those, so we will take that direction and bring it back. Rountree: Thank you, Bill. Bird: Thank you. Rountree: And with that introduction, Shelly, would you like to make a comment or -- De Weerd: You need to say it on our public record. Rountree: Come up here and introduce yourself. Gallagher: Okay. I am Shelly Gallagher and I'm the new utility billing manager and, really, it's an honor to work for the City of Meridian and be back in Idaho, my home state, and I'm really grateful for this opportunity to serve the citizens of your city, so that's all I have to say. Rountree: Very good. De Weerd: And your city, too. Gallagher: And my city now, too. It is. Rountree: Excellent. Gallagher: You know, my feet are just finally hitting the ground. I have been here like three weeks now. This is my fourth week I think, so -- and I can kind of find things in my home now a little bit and some of the boxes are unpacked and the garage is kind of cleaned out and things like that. So, yeah, it's starting to feel like I have come home. So, thank you. I'm really grateful for the opportunity. Rountree: You'll get a double treat tonight, then, you get to watch Council and, then, you get to go into executive session. Gallagher: Oh, yes, that will be interesting. I have never got -- I have never gotten to do that. I have actually been in front of council meetings at Gardena, the city I worked for in California and, then, at the city of Hailey also, I worked there for five years. Thank you. Rountree: Welcome again. The last item, Item 7, Executive Session. Bird: Mr. President? Meridian City Council Special Worksho~ e May 13, 2008 Page 67 of 68 Rountree: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f). Zaremba: Second. Rountree: It's been moved and seconded to go into Executive Session. Roll call vote. Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. EXECUTIVE SESSION: Rountree: For the record, we have come out of Executive Session. I need a motion to do that. Bird: So moved. Zaremba: Second. Rountree: Moved and seconded to come out of Executive Session. All those in favor? Opposed? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: We are out of Executive Session. Bird: Mr. President? Rountree: Mr. Bird. Bird: We have a situation out on Mustang Drive, a Mr. Bailey, and the instructions are that the utility billing through the Attorney's Office is to write a letter requesting back monthly payments for the last three years on the sewer. Anything else? Zaremba: Is that three years specifically or to whenever we discovered he stopped paying? Bird: Whenever the services had stopped being billed. Zaremba: Yeah. I'll second that. Rountree: It's been moved and seconded to send a letter to Mr. Bailey indicating as explained in terms of billing. All those in favor? Opposed? Okay. I ~~~.~~~~ ~~ ~~~~ s'' I ~ ~, 1 ; ' ~ ' ~ ~ ~ ~ ~ j ~ `~ ' ~ ~ S}{} r i ~ ~ ~ Jii i ~ ~ ~ ~-i ~ ~~ i ' ~~:f Meridian City Council Special Worksho~ May 13, 2008 Page 68 of 68 • MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: Okay. Need another motion. Bird: Mr. President, I move we adjoum. Zaremba: Second. Rountree: Moved and seconded to adjoum. All those in favor? MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: We are adjourned. MEETING ADJpURNED AT 10:16 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) TAMMY D ERD, MAYOR DATE APPROVED ATTEST: JAYCE L. HOL CITY CLE ~ ~ ~~,'. ~s ~. •,, - SEAL ~~; ~vivrr ~ i ~ ' ~ ~ ~ ~s_ ' i "~ '' f d~ ~ 3 ;' ~ 1 t f 3 ' ~ ~ F J ~ L ~ ' ~ S ~~ ~ ,; ~ i fi ~ ~ y ~ ~ ~ ~~ ~ ~ ' f 1 a I + ~ ~ ;~#~ ~~ ~j ~ ~ `~.~~ ~~ G ~ js i ~~ i I a :, ~ , , l , , _ ~ ~ ~ i I I ~ ~ ~ ~ , ~ ~~ 4 ~";~ 1 ~ K ~t ``~ ~ ! I ~ ~ 1 ~ ' ~'1 E ~. (~' ~ ~ w' ( > _ t~~ ~~ -1 ~; ~ ~ ~~5 ~ t r P~l• i ; ~ i ~ ~ , t ~ ~ ~' °' i ' ' ~' 1 ! ~ ' ' '. r ~ ~'t~ ~ ~ ~ Y ~ i ~ ~ ;- i i ~ ~ ~ s ~ ~ t ~ J. % ~ , s ` ~' ,: ~ ~ t ~' ~ ' d d ~ f. i ~t ~ ~ ~ ~ 6 ' t ~ s ~ ~ ~ , L ~ i ~ ~ ~ ' $ ~ ~ ', ~ ~ 1 I ,. ~~ ~ •j '1 ~ 3 ~ • • May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. S-A REQUEST Approve Amended Minutes of the January 8, 2008 City Council Minutes AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the CHy of Meridian. ~~ ~~ ~~ ! v i S ! ~ i ~ ~'~ ?' is i ( t S ~~ :. ~P ~~~; ~ :s ~ { i ~ ~ ~ '.Y ~ 1 ~ ~ ~ ~ I. ~ p ~ ~ t {{ ~ y _ ~ s u i v ~} ~ r ~ ~ - ~ ~ ~ ~~~ 9 ! 3 ~~~~ ~ ! 3 E ~ ~ 'i ~ i ~ 1 ~I} S 1 i { a _ (,1 [ 1 „ i' ' ~ ~ ~ ~ ~1 ~ ~ r ~ ~ t ~ '' ~ ~ Y if i S ~s ~ ! 1 ~ ~ ~ ~ s ~ i I . { t r jj , ~ y ~~ ~ I ~ # E ~ ~ # ~ I ~# ~ I k r d l' ~ 1~- rt ~ I~'} r '~ ~ ..z ~ tt 9 {, r ~ • May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. S-B REQUEST Change Order No. 6 for WWTP Expansion with JC Constructors for $87,480.75 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Moterlals presented at public meetings shall become properly of the Cffy of Meridian ~.~ ~ SI ~' ~ I j ? E 1 ~ ~ ~ i S " ~ ~ } 4 ? 1 ~ : ~ ~ f ~ ~ ~ , x . ~ ., ~ ; ! ~ ~, ~ ~ ~ ~; ~ ~ ~ ~ C ~ r E ~ ~l t ~ ~ ~ j (~.~ I , ~ i ~ 3 ~ ~~I ~ t 3 } €~ I ii , aK t ' ~ 3 ~. ~ a ~ i 1 + 1 F i ~ ' ~FT~ ~~ ~ t ~ j ~ ~~ ~ _ a ~ P ~ :.i CCC I a i ~ E ~ i ~ ~ ~ ,~, ti! f ~ ~ ~ ~ S 3ff ~ ~ 1 1; ~ i ~ 1 ~' I ~ i I ,~ , 3 . , S, d fy ` ~ ~ ~ d ~ t -~ f _ 3 ~ _I x 3 ~ 1 ~ ~ t , ~ ? 7 i ~ + ~ ~ ~ F 4' ~ ~ t ~C ~oC~ ~- page Z of 2 By:~~~ 'I ~Y ~ - ~ V: W J p. C~or Uffie: ~; A~P$OVED HY OWNER: . `\ ' : ~ ~l.~P'o ~ Cart ~9, per. Pa~lio oslcs Wead. ~qa~r Jay Cx Dates S/~~ ~8 D~a ~ ri pY Da~D: _ ~~ by Csrr ~:r: MGy 13, zooP ~ ~ ~~~ ~.~ ~yt a ~' ,~ li } 1 i IF ~ ~'i ~ k ~ y I ~ Pi .3. L 1 ~ ; ; g ~ F~ i ~ 1 ,~ i t R t .Yf ~ l ~,` '~' ~ ' r ~ ' Y x % ~ ~ . ~ '~. "i ~e~e ~ 1~ ~:4: i ' k 3. _ : i y ' q '' ~ `~ ~ SV' ' k~~gg~•k ~;, 'A~~S ;, • i, 1 ~ :: ~~ 4 , ~ T ~ ,~ '` ~1. l~ 6 ~~ (( Vr' pp r ; ~5~. tt ~ Y ~' F ~ ~ ~. ~ ~ ~ ~r~' .. ~ ~.~: ~ yr. x .% »±u. .` fi~ < ~, ,,~. ~~~ ' ~ .°x .?~7 #' ~ ~ ~ r' `~~ ~~ .~ • CHANGE ORDER 6 • PROJECT: City of Meridian -Wastewater Treatment Plant Expansion Project DATE OF ISSUANCE: May 2, 2008 EFFECTNE DATE: :May 2, 2008 OWNER: City of Meridian CONTRACTOR: JC Constructors, Inc. ENGINEER: Carollo Engineers, P.C. Page 1 of 2 You are directed to make the following changes in the Contract Documents. • Blower Inlet Piping Modifications (WCD 33) • Increase RS 42" DIP pothole (WCD 39) • Relocate SPS Hatch Mechanism (WCD 43) • Digester No.l and 2 Chemical Feed System (WCD 46) • AB 2 handrail, ladder and grating modifications (WCD 48a) • Power for PE sampler at SPS (WCD 49) • City Trailer Power (WCD 50) • Replacement of gas cleaning valves (WCD 51) • Site paving adjustment (WCD 52) • Credit for remaining wood baffle allowance (WCD 53) • Redundant SPS level element (RFP 25) • AB No. 1 and 2 concrete and metal work rehabilitation (RFP 27) • AB No. 1 and 2 ML pipe blast and recoat (RFP 27a) • Addition blast and recoat of ML pipe (RFP 27c) Time Extension to include additional scope of work requested by the City. Attachments: JC Constructors Change Proposal Request - (WCD 33) -March 26, 2008 for $4,982.37 JC Constructors Change Proposal Request - (WCD 39) -March 28, 2008 for $5,042.67 JC Constructors Change Proposal Request - (WCD 43) -April 18, 2008 for $760.99 JC Constructors Change Proposal Request - (WCD 46) -April 18, 2008 for $3,885.23 JC Constructors Change Proposal Request - (WCD 48a) -March 7, 2008 for $4,412.99 JC Constructors Change Proposal Request - (WCD 49) -April 21, 2008 for $454.28 JC Constructors Change Proposal Request - (WCD 50) -January 2, 2008 for $2,535.72 JC Constructors Change Proposal Request - (WCD 51) -April 1, 2008 for $1,257.90 JC Constructors Change Proposal Request - (WCD 52) -January 28, 2008 for $8,787.42 JC Constructors Change Proposal Request - (WCD 53) -April 14, 2008 for $8,878.21 JC Constructors Change Proposal Request - (RFP 25) -March 27, 2008 for $4,022.59 JC Constructors Change Proposal Request - (RFP 27) -September 29, 2007 for $29,019.75 JC Constructors Change Proposal Request - (RFP 27a) -September 29, 2007 for $28,284.27 JC Constructors Change Proposal Request - (RFP 27c) -February 18, 2008 for $2,912.78 bi # ~~ ! ., ~. ,,~ i i I 1 ~ ~~5; f E a q ~ ~ ~ 1 { r ~ - i ~ t( a a ~ '~ + + ) f ~ ~ ~i 11 k ~ ( + q ~$ ~~ ~ 3 ~ R S ~ ~ b ~ 1 l ~ ~ '•.. F ~ ' F ~ ~ ~:... ~~ ~ ~ 1,~~ 1 ~ ~ ~ i s 1 ~ ~ ~ v I ; ~ i ~,. ~~ti ' ~ ~ h ~. f y ~ i s t ~ f ~ ~ c ~ ~ j .1 F ~ ~'~ I ~ 7 ~ j I ' ~ 2 °y 1 ;~ ~ ~ ~~ ~ ~ F~ ~,d''~ 4 ~ ~ j ~! ,. + ~ 1 '. ~ 1 t I ! ; F a ' 1 ~ ~ • ~ p ' ~1 . Y' k 1 ~ ~ I - FL ' f s q p ' ~ ~ , j r ~ 1 ~ j r ~ # _ ~ ~ ~ i ~ ~ { ;; t f ~ g~ ! N .. ~~ - }} ~ I ' r i ~~ 1. -~ ~ ~ ~ ~ • • Page 2 of 2 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times Substantial Completion: 670 Days -September 1.20(17 8 367 500 00 Ready for Final Payment: 730 Davs -November 1.2007 , , . days or dates Net Changes from previous Change Orders No. 1 to No. S Net Changes from previous Change Orders No. Q to No. 5 $ 646,783.23 One Hundred Twenty (120) nays Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Complexion: 670 Davs -September 1.2007 $ 9,014,283.23 Ready for Final Payment: 850 Davs - February 28.2008 days or dates Net Inaease (decrease of this Change Order) Net Increase (decrease of this Change Ordea-) $ 87,480.7$ - _ Nintv three (931 Sys Contract Price with all approved Change Orders Contract Tunes with all approved Change Orders $ 9 101 763 98 Substantial Complexion: _ 670 Davs -September 1.2007 , , . Ready for final payment: 943 Davs - Mav 31.2008 days or dates lll~LVl7uYlL`1\LL`L Di L'1\Ur1lr L~L+1(: By: William enko, .E. Date: 4.S" OZ C~ APPROVED BY OWNER: ~i 4 Clio olsby, P.E., Public Works Date: Q•a1tZ,'.,1~~ A(a:~Y7 N:L !iY CUN"1'liAC•1"UH: By: Contractor (Authorized Signature) Date: Tammy de Weerd, Mayor Date: Attest: Jay Cee Holman., City Clerk Date: ' k ~ ~~ 1 ~ ~~~ 1 '- ~ f ~" 3 s ~ r~ i t s P • ~ ~~ ~ ~ ~ y ~ ~z_; ~, ` r { t l' ~ 7 S i r < ~ s ~ 1 ~ . ~~ ~ ~ ~ ~~ ii ~ ~ f jg r ~! 1 ~ ~ i ~ Illlll G ~~ ~ II~t ~ ~ b ~ ~ 4 2~ ~ I ,{ a1} i ~ ~ ' I f ~ ~ j ~~ I ~ 1 ~ ~ ~! ~ 1 ~; ! ~ F t . i f i ~ ~ ~ i ~ ,n ~ ~ '~ ~ Y, ~~ ~ ~ ~ ~ ~ I i 1 [ ~ 4 ~ P.Z~ ~ ' - ~ ~ ~ ~ ~~ - ~ ~ c t ~r ~ r ~ ~ d t i S. C C~ ~~ ~ 1 ~ k ~i4 i ~ ~ t t ~ r ~2 ~ ~~ ~ ~ I 1 ~ y v ~ ` ~ f 3 •. t~ ~ ~ i ~~ ~ ~ ii 3 s ~ ~ `~ ~ ~ ~ ~ , . R; i - ~ ~ ~ f ~ ~ ~ i ~ 1 ~ ~ 1 ~ • ~ ~ ~ ~ ~ • ~ ~ ~ t }• ~ fi ' ~ ~, i ! ! r ~ ' ~ ,' ~" 7 ~ '' 'I ~ ~:' ~Ati it ~ k ^~ ~ ~ d e '` ~ " t ? cz ' i' '~ ~ { • • CHANGE PROPOSAL REQUEST 1.PROJECT MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. 148 Change Praposalte WCD #33 IMPROVEMENTS 5.CONTRACT NO: 6.PROPOSAL DATE 26-Mar-08 DESCRIPTION OF CHANGE Add reducing fitting to coordinate with valve supplied by others. Supply a tight 90 due to height restrictions. ' COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct labor w/ labor fringes (Attach supporting detail estimates with manfiours and rates) $ 164.52 2. Insurance and Labor Taxes $ 40.26 3. Materials and Equipment. Detailed quantities attached. $ 3,105.00 4. Overhead 8 Fee @ 15% $ 496.47 $ - Time Extention Requested 0 WOrklftQ daY JC Constructors' Cost $ 3,806.24 B. For work to be performed by subcontractors, per proposals and deta8ed breakdowns i. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT Custom Electric Electrical Modifications 1050 z TOTAL SUBCONTRACTOR AMOUNT (INCLUDMG SUB. OH&Pl: $ 1 050.00 3 CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT @ 5 PERCENT: $ rj;Z, 50 CONTRACTORS BOND COST @ 5.01 &1000 $ 73.63 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+65) $ 4 982 37 JC CONSTRUCTORS, INC. CONTRACTOR NAbfE Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE / DA ~ r Page 1, JCC ~ { ~' ' b~ 11 f ~~ `$ 1 ? , ~ , r: ! ~ ~ ~ 'i t' % Lt}~ ' 1 t ~ ~ ~' 3 'f ~ ~ ~ I 9 ~ ~I ; ~ ~~ ~ ~ f y ~ r ~~. p y ~ ~ ~i j I~~ +i; ~ j ~ > ~ i i 7 ~ ~~ > ,. ~ ~ ~. i e ~ 3 t ~ i 1 ~ f i _ ' n. ~ , ,I ~ _ _ I c 1 ~ ~ J ~ ~ ~~ .~ ~ . ~ ~ +~ ~~i I ' + ~ ~ h a r ~ - ( F ~ ! d , ~ ~ I , { ~ 7 7 ~ k E ' ,j ~ ~: ~ I .I ~ ~ ~ r ,I ~. e ~ i i ~ ~ i , ~ ~~. ) { ( i ~ ~ CHANGE PROPOSAL REQUEST 1.PROJECT MERIDIAN WWT'F 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. lab Change Proposal # WCD # 39 IMPROVEMENTS S.CONTRACT NO: 6.PROPOSAL DATE 28-Mar-08 DESCRIPTION OF CHANGE Pothole at primary supply line to investigate for obstructions and future alignment. As requested JC performed this work on a T8~M basis. This pricing does not include removal of demo and overburden to the owners land west of the project. Maintenance of the stockpiled material is not anticipated with this pricing. COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR . 1. Direct labor wJ labor fringes (Attach supporting detail estimates with man-hours and rates) $ 1,$72,37 2. Insurance and Labor Taxes $ 447 76 3. Materials and Equipment. Detailed quantities attached. $ 2,000.00 4. Overhead & Fee @ 15°k $ 648.02 $ - Time Extention Requested 0 WOI)Clnq day JC Constructors' Cost $ 4,968.15 B. For work to be performed by subcontractors, per proposals and detailed breakdowns 1. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT 2 TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OH&PJ: $ _ 3 I CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT @ 5 PERCENT. $ _ CONTRACTORS BOND COST (Q? $.618!1000 $ 74.52 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+B5) $ 5,042.67 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE/DATE Page 1, JCC ~ ~ ~ l i ~ ~ ~ r t x r 1^~ ! llr $l ~ ~ ) 1 ~ r ` ~ ~ i ~~ ; 1 f ~. 1 ~ ~ ~ .I _ ~. ~ ' I . , ,~ ~'~ ~ 1 4~ 3 ~ i { ( 1. ,I q s ~ i 4 I i ~~ -: .I _ ~ ~~ F ~, ' "l` ~ ~ p '1 + 6~Y1 I t E ~~ T ~} { I 11 a I ~ ~ fE ~ f . ! , r !!! , ~ ~ -~ I ;~ I ~ f ) ~ a , n , ~ i ~ i ~ i ~ I ~ ., ~ I ~~ ~ { ~ ~ P Ff ~ ~ } ~~{ ~ f ~ III ~ " ~ 1 !I ~ ~ I ~ 2 i : . 4 x t[ l'y ~ a • ~ --~~~rA CHANGE PROPOSAL REQUEST o ~- 1.PROJECT MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. ~~ Change Proposal # WCD 043 IMPROVEMENTS S.CONTRACT NO: 6.PROPOSAL DATE 18-Apr-07 DESCRIPTION OF CHANGE Revise the SPS hatch door hold open to the south side for safe operation. . COSTSUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Dired labor w/labor fringes (Attach supporting detail estimates with man-hours and rates) $ 336.90 2. Insurance and Labor Taxes $ 77.55 3. Materials and Equipment. Detailed quantities attached. $ 237.50 4. Overt~ad & Fee @ 15% $ 97.79 $ - Time Extention Requested 0 working day JC Constructors' Cost $ 749.74 B. For work to be perfomred by subcontractors, per proposals and detailed breakdowns i. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT 1 TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OHBPg $ _ 3 CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT @ 5 PERCENT: $ _ CONTRACTORS BOND COST@5.01&1000 $ ~'~ 25 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+BS) $ 760.99 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE /DATE Page 1, JCC .. ~ I , ~ 1~ l S E } ~ I ~; c. Y~ ~ j z i' o;~ ~ I 7t I ' ~ ~ ~~ ~ ~ ~ ~ a i ~ j ~ 4' ~ r 3 ~ } I + I t ' . , • t r 4 ~ ~ ~ ~ i ~ i ~ ~ ~ ' ~ ~ i _ 4 u . ~ r t 1 ;i ~ ' I I I ~~ r F I i.~ 1' ~1 ~' ~' ~ h ~ ~ 1 l {{`` I I ~ K T k ( ~ ~ ~~ t ~ r ~ ~ ~~ ~ ~ ~ i I ~ ~ •~ ~ ~ l i_ I{ ~ ~ ~~ ~ ti ~ ' ~ ~~ ~~ .~ 1 it i i~: + ~ ~ p~ ( , t i ~ ;;tt 1 e I V 1 t .+ ~ ,~ I ; ~i~ i ~ ~ R ~ ~ ~ ~ it I '~ ~ ~ I ! l ~ ~ ~~ • R ~ 1 1 J ~ ,f ~ ~ ~ ~ ~. ~ ~ ~ ~ ~ ~ 1 I ~ ~i ~ ' I '~ ' ` ~ ~` ~ } . ~ ~ ~ ~ , ~ I ~ ~ ~ Y ii I Il 1~ 1 I F ~ ~ 6 ~ ~ .. I I l~ L ~~1` O ~I ~ ~~ ~ A ~ r i Y- ' ~~ ~ ~ ~,~ o.~ _--- CHANGE PROPOSAL REQUEST 1.PROJECT MERIDIAN wwTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO_ 1~ Change Proposal # wco o4s IflIIPROVEMENTS S.CONTRACT NO_ 6.PROP05AL DATE 18-Apr-07 DESCRIPTION OF CHANGE , Install piping and pump for temporary Ferric injection system. COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct labor w/ labor fringes (Attach supporting detar7 estimates with man-hours and rates) ~ 2. Insurance and Labor Taxes 3. Materials and Equipment Detailed quantities attached- 4. Overhead & Fee @ 15°~ Time Extentlon Requested 0 working day JC Constructors' Cost $ $ $ $ $ $ $2.26 20.13 _ 15.36 - 117.75 B. For work to be performed by subcontractors, per proposals and detailed breakdowns r. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT Capital C' Plumbing Plumbing 3533.4 z TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OHBP): $ 3,533.40 3, CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT Q 5 PERCENT: $ ~ 176.67 coNrRACroRS Borro cosy ~ s.o~efs~o $ 57.42 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (AS+BSj $ 3,885.23 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cax PRfN7ED NAME ON PROPOSAL SIGNAT3/RE/DATE . Page 1, JCC • • C~A-,NGE PROPOSAL REQUEST 1.PROJECT MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. ~~ Change Proposal # ~ WCD 48a IMPROVEMENTS S.CONTRACT NO: 6.PROPOSAL DATE 7-Mar-08 DESCRIPTION OF CHANGE - Misc handrail, grating, and ladder modifications per the work change directive. COST SUMMARY A. FOR CHANGE wORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct labor w/ labor fringes (Attach supporting detail estimates with man-hours and rates) $ 1,87$.70 2. Insurance and Labor Taxes $ 471.54 3. Materials and Equipment. Detailed quantities attached. $ 1,125.00 4. Overhead & Fee @ 15% $ 536.29 $ - Time Extention Requested 0 wofklnQ daV JC Constructors' Cost $ 4,111.53 B. For work to be performed by subcontractors, per proposals and detailed breakdowns 1, - SUBCONTRACTOR NAME CATEGORY OF wORK AMOUNT Boise sawcuttin Concrete cutting 225 z TOTAL SUBCONTRACTOR AMOUM (INCLUDING SUB. OHBP)- $ 225.00 3 CONTRACTORS COMMISSION OIV TOTAL SUBCONTRACTOR AMOUNT (c~ 5 PERCENT' 1 $ 11.25 CONTRACTORS BOND COST ®5.01817000 $ 65 22 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (AB+BS} $ 4,412.99 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE / OA TE Page 1, JCC • • CHANGE PROPOSAL REQUEST 1.PROJECT MIERIDIAN 1NWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. 14s Change Proposal ~ WCD # 49 IMPROVEMENTS S.CONTRACT NO: 6.PROPOSAL DATE 21-A r-08 DESCRIPTION OF CHANGE . Add povwer to the relocated sampler at the north side of the SPS COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct labor w/ labor fringes (Attach supporting detail estimates with man-hours and rates) $ - 2. Insurance and Lalwr Taxes $ - 3. Materials and Equipment. Detai~d quantities attached. $ - 4. Overhead 8~ Fee @ 15% $ - $ - Time Extention Requested 0 working day JC Constructors' Cast $ - B. For work to be performed by subcontractors, per proposals and detailed breakdowns t. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT Custom electric Electrical 426.25 z TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OFtBP): $ 426.25 3 ,~ CONTRAC7ORS COMMLSSKNJ ON TOTAL SUBCONTRACTOR AMOUNT ~ 5 PERCENT: $ 21.31 CONTRACTORS BOND COST (rg 5.018!1000 $ 6.71 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+g5) $ 454.28 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Coz PRINTED NAME ON PROPOSAL SIGNATURE i DAT Page 1, JCC '~ ~~ ~ I i It~ 11 c( I '~ F 3 2 ~ ~~ ~ ~ ~ ~ i i i; 1 ~ ~ ~ ' ~ ~F ~ ~~ . . t' Y ~ ~ ~ -~ i ~ E i ; ! ~ i I ' 'F ~~I ~F ~ q ~ ~ '~ ~' ' y ~ ~ ~i , i ~ . ~' 'I t r + ~ g: ' I 1 E i ~ I i ~ s ~ r # ~I i ~ i F ! -n ~ i ~~ ~~ ~ ~~ I 1~ I ) ~ ~3 ` ; 1 ~ a B. ~ ~ ' ~ ~. t r ~ 3 ~ ~ 6 ~ I 1 j {~ ~ ~ L:; ~ ~ t I ~ i R r~ . ~ t ,h ~ ,,, ~ ' ~ y r ~; 9 ~ i 1 J ~t ~ ~ ~ ? j i ~ I ~ + ~ ~ I ` ~ ~'I f } t~ 1 1 t t I ~'. 1. - r. } ~ !~ 7 l ~, 1al ~ ,~ ~,~~ ~ ~ ~ ~~ ~.. y ~~ ;~ I I ~ ~ a ' I ~ ~I ~ ~ ~ ~ i f it i. Y (S ~ ~ ~ 6 } ~ Ki ~ i . ri, 1 _ ~ i ~ 1 f .... ~~,' :/~~ CHANGE PROPOSAL REQiJES~' 1.PROJECT MERIDIAN WVIr('F 2_GONTRACTOR C C CTO 3_PROJECT NO. 148 Change Proposal ~ WCD 050 IMPROVEMEN`f S J ONSTRU RS 5.CONTRACT NO. &.PROPOSAL DATE 2-Jan-08 DESCRIPTION OF CHANGE Add power for the Owners temp trailer after JC removed their temp power pole. COST SUMMARY A FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR ]. Direct Tabor w/ Labor finger (Attach supporting detau estimates with man-hours and rates) $ 158.30 2. Insurance and I..~or Taxes $ 37.72 3. Materi'a1s and Equipment Detal'ied quarrtities attached. $ 200.00 4.Ovefiead 6 Fee (a~ 15°k $ 59.40 $ - T'une Extent[an Requested 0 working_d2y JC Constructors' Cost $ 455.42 B. For work to be pertortned by subcontractors, per proposals and detailed breakdowns SUBCONTRACTORNAME CAlEC~RY OF WORK AMOUNT Custom Etectric Electrical 1945.55 z TOTAL StIB('.ONTRACTOR AMOUNT {tWCLUDp~1G SUB. or+sPy: $ 1,945.55 3 ORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT ~ 5 PERCENT: $ 97.25 CONrRacTORS Bohm casr ~ a.oie~~ooo $ 37.47 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+B5) $ 2,535.72 JC CONSTRUCTORS, INC. coNrRacrOR NayE Jim Cox PRINTED NMAE ON PROPOSAL Sx~vaTURE~ oA ra= Page 1, JCC • • CHANGE PROPOSAL REQUEST 1.PROJECT MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. ~`~ Change Proposal # WCD # 59 IMPROVEMENTS o S.GONTRACT NO: 6.PROPOSAL DATE r~ / 1 Zo~,~ DESCRIPTION OF CHANGE 3 of the existing HCL valves where leaking. Capital City Plumbing isolated the leaks, replaced three monel three way valves, and re-tested system. COST SUMMARY A_ FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR t .Direct labor w! labor fringes (Attach supporting detail estimates with man-hours and rates) $ _ 2. Insurance and Labor Taxes $ _ 3. Materials and Equipment. DeiaUed quantities attached. $ _ 4.Ovefiead 8 Fee @ 75% $ _ $ - Time Extention Requested 0 working day JC Constructors' Cost $ - 8. For work to be performed by subcontractors, per proposals and detailed breakdowns i SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT Capital C' Plumbing Plumbing 1180.3 z TOTAL SUBCONTRACTOR AMOUNT (INCLUDRJG SUB. OH&P). $ ~ ,180.30 a CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT @ 5 PERCENT • $ 58.02 CONTRACTORS BOND COST @ S.O7BI'IODO $ 18 59 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (AS+BS) $ 1,257.90 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE / DA i E Page 1, JCC • • CHANGE PROPOSAL REQUEST 1.PROJECT 2.CONTRACTOR 3.PROJECT NO. Change Proposal # MERIDIAN INWTF JC CONSTRUCTORS 148 WCD 52 IMPROVEMENTS S.CONTRACT NO: 6.PROPOSAL DATE 28-Jan-08 DESCRIPTION OF CHANGE Final Asphalt rconciliation. ' Asphalt at the north of the plant was eliminated from JC contract due to coordination issues with the contractor at the north side of the site. JC is providing credit for this area. Additional costs are for; Overlay of drying bed Inflation cost of asphalt oil JC grade coordination, sawcut and removal of asphalt at admin building patch COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR t. Direct labor wi labor fringes (Attach supporting detail estimates with man-hours and rates) $ 2,J44,92 2. Insurance and Labor Taxes $ 498.17 3. Materials and Equipment. Detailed quantities attached. $ 550.00 4. Overhead 8 Fee @ 15% $ 538.96 $ - Time Extention Requested 0 Working daV JC Constructors' Cost $ 4,132.05 B. For Work to be performed by subcontractors, per proposals and detailed breakdowns ~. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT C8A Asphalt Credit for pavin at north of plant $ (9.600.00) CSrA Asphalt Asphalt oil inflation $ 7,160.00 C8~A Asphalt D in bed overla $ 6,750.00 s TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OHBP): $ 4,'.31 O.OO 3 CONTRACTORS COMM15510N ON TOTAL SUBCONTRACTOR AMOUNT Q 5 PERCEN7~ $115. rj~ CONTRACTORS BOND COST (dJ $.0181709il x $ 129.86 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+BS) $ $ 787 42 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE/DATE Page 1, JCC $ p t ~~ ~ ` ~ r 1 , ` ~ -~ ! S 1 ! s j- ?~ ~' II ~ r ~ , ~ ' 1 I , ~ I t ,F l ~ }f.i I f ~ 3 ~ ; ': ~ I i ~li i x $ ~.ci ~ ~ ~ .~. q ~ .,~ t .~ s:~ I f , ~ I ~ , ~ ~'.. z f ~~~; ~ ~ ~ e 4~ L f ~ ~ a t~ p I, a ~: i ~ ,' . ~ Ij ~ ~~ ~~ j ~ a~ a t ~ r Ake I 4 4 & ~ ; ~ ~ y, 4. ` ' ~ `r i ~ { ~ ~~ ~ , ~ ~ ,i o 3 ~t~~~ ~ I ~ ~ ; ~ ~~~ I =I ~~ fi ) 3 ~ ~ ' ~ ~ ~ ~ ' ~ ~ ~ ~ ' ~ ~' ,~ ~ , x ~ ,_ ~ ~ ~ ; ~, ~ I ~I f I ; 3 ; ~ I ~ j ~ ?~ , ~ I~ fj . ~ ~ ~~ E~` ~ I i ~ 1 y . ( } I f r v V ~ x~ ' ~~ ~ ~ A ~ , ~ 'W._~ ~ a' 1 ~ I' j ~a j ,1 ~ ~ . ~ II I ~ ~ ~ ~ ,; + ~ ~'i :r f ~ ~ ~ ~ l ai ~ ~ ~ ~ ~ n 3 ~. ,~i ~ ~ f4 ~ , i fi t, ~ ~ } .~ ~. F ~ ~ f ~ t 1 • • CHANGE PROPOSAL REQUEST ..PROJECT MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. ~`~ Change Proposal # WCD # 53 IMPROVEMENTS S.CONTRACT NO: 6.PROPOSAL DATE 14Apr-08 DESCRIPTION OF CHANGE , Contract deduct to credit the unspent portion of the wood allowance COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct labor w/labor fringes (Attach supporting detail estimates with man-hours and rates) $ _ 2. Insurance and Labor Taxes $ _ 3. Materials and Equipment. Detailed quantities attached. $ (8,747.00) 4. Overhead 8 Fee @ 15°k ~ $ _ $ - Time Extension Requested 0 WOrkIrIQ d2V JC Constructors' Cost $ (8,747.00) For work to be performed by subcontractors, per proposals and detailed breakdowns 1. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT 2 TOTAL SUBCONTRACTOR AMOUNT (MCLUDING SUB. OHSPJ: $ _ 7 CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT (°3 5 PERCENT' ,~ _ CONTRACTORS BOND COST (~ 4.01 &1000 ~ $ (131.21) C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+BS) $ (8 878 21 } JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL Page 1, JCC SIGNATURE: DATE ' ~ ~ . ~ I j I ' ~ I I ~ E ~ . ~ ~ I F 11 i t i ~ j I s ;~g f . 6 e ~ ~ i ; aX i ' ~~ ! ?i i . •a { i ~ ! ' ~ ~ t ~ ~ r t ~ dd ~ r ~~ ~ - ~ i ' i ,, . '.. ~ , I~~ -1 ..,I i ~ `r i i i ~~. ~ , i ~, ' ~ ~ I !~ _ , l ~ ~ ~ i I ly ~ ' j ( i ~ ~ ~ ~ ( i f ~ ~ i I j j t ~ ~~ 1' ~ I r ' ~ ~ k ~ ~ F ~, > , t .( ~I~ ` A~' ~ I ( ~ ~ ~ , s YY ) f I ~ ~ 1 ' 4 ~ ~ F ~ k: ~'. k ' I E . 41 '. f i ~2 i ~` ~ Y ~ { l 3 t ~tt ~ 7 f • • .~ CHANGE PROPOSAL REQ~,1ESTi .PROJECT MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO_ 14s Change Proposal r RFP # 25 __IMPROVEMENTS - - S.CONTRACT NO. , 6.PROPOSAL DATE 28-Nov-07 DESCRIPTION OF CHANGE Add new level sensor at the SPS. COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED 8Y THE UNDERSIGNED CONTRACTOR 1. Direct labor w/ labor tringes {/Iitach supporting detail estimates with man-hours arKi rates} $ 2. Insurance and Labor Taxes $ 3. Materials and Equipment. Detailed quantities attached. $ 4. Cnrerhead & Fee @ 1556 $ $ Time Exterition RQquested 0 working day JC Construetors• cost $ 593.61 141.46 91 Q00 246.76 - 1.891.83 ~. For work to be performed by subcontractors. per proposals and detailed breakdowns NAME - CATEGORY OF N~URK Custom electric ElectricaUCorttrol 1972.68 z 7DTAL SUBCONTRACTOR a~uNr m+cEUnwG ale. or+aPr. $ 1, 972.68 coxrRACr~s corn~usswN oN TOTAL S1I8CONTRACT~7 AMOUNT ~ s aERCeNr: $ 98.63 coNTRACTORS ~ cosy' N s.manooo $ 59.45 C. TOTAL INCREASE QR DECREASE OF CONTRACT PRICE - (AS+tiS) $ 4022 59 JC CONSTRUCTORS, INC. cavrRAeTVn ears- Jim Cox Page 1, JCC ~ ~ t ~ t f ,~ I~ ~ p ~ f~ ! ~~ ~ ~ ~ % ~~ ~ ~ a ~ i ~ ~ 6 ~ ~ ! t ~ ~ 1 ~I I i ~' ~ :1 h ~ ~ ~ ' ~ I~ ' ~'~ t s ~ i 444 C ' ~ ~ ~ ~ { '1 y ~ ~ v. ; t r~ ~ ~ S ;~ i ~ ~ 'i f 1 ~ ~ i Y ~ ~ ~ ~ ~' ~ 'L 1. ~1 t k ~ ~ ~K _ ~ ~ ` ~i ~. ' I ~ M ~ ~! ~ a~ ~~~ Y. ~ t i. i~, { ~ 1 ~0. .~ ~ ; ~ ~' { i o : : ~ # '. , iii I , l ; i ~ ;i : ' ~ ~, ~ ~ 3 r „ ~ ' ~ , ~ ~~ ~ ~ , a ~ ~ ~ + ~ ~ ~ + ~ ~ f ~ is , ~ ~~ 1 ~ Y ~ - ~ ` ~ it { ~~ ~ ~ ~ £ t ~ , I f ~~ r ' i ~~ ~ t ~ '4 f t i F ~ ~ ~ ~~ k Y fE ~ ~ t ~ }~~ e ~ I ~ i t E l ~~ j SS' t ~, ~.G i ti j ~ ~;; E f • • +C~AI~iGE PROPOSAL REQUEST t.PROJEC7 MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. ~`~ Change PTODOSat z RFP # 27 IMPROVEMENTS s_coNTRACT Na 6.PROPOSAL DATE 29Se 7 DESCRiPTiON OF CHANGE Final costs for the patching of holes and the vertical joint between the original AB structure and the 1997 addition. This proposal request combines the earlier estimates of RFP # 27 and RFP # 27b. COST SLNYIMARY A. FOR CFiIWGE WORK DIRECTLY PERFORMED BY 7HE UNDERSIGNED CONTRACTOR ~. Dired labor wt tabor fringes (Attadi supporting detaa estimates whir man-hours arxf rates) $ 13,455.19 2 Insurarx~ and Labor Taxes ~ $ 3,206.46 3. Materials and Equipment. Defaaed quantities attached. $ 8,200.00 d. Overhead 8 Fee @ 75% $ 3,729.25 $ - Time t~derrtion Requested 0 working day Jc construetors• cost $ 28,530.89 B. For work to be performed ~ subcontractors, per proposals and detailed breakdowns i. NA1Y~ CATEGORY of wDRPC AtdOUPfr z TOTAL ~~ AMOIRdT (WCLUOING Sl>8. ON8PX $ 3 CONTRACTORS COAL ON TOTAL SUBCONTRACTOR AMOUNT @ 5 PFACEPJi: $ - coNrnacroRS BoNa cosr ~ a.o~eneoo $ 428.86 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (AB;~ $ 29,019.75 JC CONSTRUCTORS, INC_ conrrRACroR Iv~+nrE Jim Cox PRIMED NAME OH PROPOSAL SIGNATURE /DA7E Page 1, JCC I ~I{ ~ '€3I "$ ~:- ~~~~~ ~~~,' , i ! ~ ~~ ,`~ ~ ;I f '_`~~ ,;; ~ ~ ~ ~. ~ ~ z; ~ i ~' ~~~~ !~ ~ ''! i . • • CHANGE PROPOSAL REQUEST 1.PROJECT MERIDIAN WWTF 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. ~~ Change Proposal # RFP # 27a IMPROVEMENTS S.CONTRACT NO: 6.PROPOSAL DATE 29-Sep-07 DESCRIPTION OF CHANGE Blast and coat ML pipe, and remove old penetration cover plates in the AB 18x:2. Misc metal coating includes sand blasting and 12 mil coating of two part epoxy_ COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct labor w/ labor finger (Attach supporting detail estimates with man-hours and rates) $ 12,663.70 2 Insuranceand l.atmr Taxes $ 3,077.84 3. Materials and Equipment Detailed quantities attached. $ $,550.00 4. Overhead & Fee Qa 15% $ 3,634.73 $ - Time Extention Requested 0 WOf)Clnq daV JC Constructors' Cost $ 27,866.28 8. For work to be performed by subcontractors, per proposals and detailed breakdowns ~. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT 2 TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OHBP)~ } $ _ J CONTRACTORS COMMISSION ON TOTAL SUBCOAITRACTOR AMOUNT (t~ 5 PERCENT: $ _ CONTRACTORS BOND COST Q 5.018/1000 $ 417.99 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (AB+BS) $ 2S 284 27 JC CONSTRUCTORS, INC. coNrR.acroR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE /DATE Page 1, JCC , ~ fi ' ~ ~ I ~ ' ~ t ~ ~ ~ t' ~ ~f ' ~ `; ~ I~ t~ ~~ i ~ ; ~ d t i ~' i ~ ; 4 ,i ; ~ 1 t ; ( i ~ ~;~s I I 'i : 1 ~~ ' ` 1 ~ ~ 3 1 i z i t l ' ~, ` j ~ ~ ~ i 3~ + n I i ,_ ~ i ~ : ~ r ~ J ~ fi I ~ ! e, I 1~ ~ '- I ~~ ' tl I ~ ~ ~. 1 ~1 {:. ~ i ~ ' I '~ ~ I ~ ~ , ~: ~: ~ x, `~ ', s ~ ~~ L S ~ ~ , j 1 1. h. I _ ~ €! ~ ~ c ~ i ~~ ~ _ . y 11 ~ ~ ~ ~ I II I [ ~ ~ T ~ I ~ ~ . ~ ~ - ,~ l i 1: ~ $~ ~ ,z' d5 t 4 4 i y t ..~ r ~~ o;~~. CHANGE PRC~POS,A~. REQUEST 1.Pf20JEGT MERIDIAN WWTF 18-Feb-08 JC CONSTRUCTORS 3.PROJECT NO. 1a8 Change Proposal # ~ RFP 27c IMPROVEMENTS 5.CONTRACT NO: 6.PROPOSAL DATE 18-Feb-08 DESCRIPTION OF CHANGE Repair existing leaking wall joint between AB's 18r2. Joint was prepared and caulked with a polyuria caulking and primer. Grind and patch previously repaired areas by others that where beginning to leak. COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct latwr w! labor fringes (Attach supporting detail estimates with man-hours and rates) $ 1,418.53 2. Insurance and Labor Taxes $ 326.51 3. Materials and Equipment. Detailed quantities attached. $ 750.38 4. Overhead & Fee @ 15% $ 374.31 $ - Time Extention Requested 0 workin4 day JC Constructors' Cost $ 2,869.73 B. For work to be performed by subcontractors, per proposals and detailed breakdowns i. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT 2 TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OH8Pl: $ _ 3 CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT @ 5 PERCENT: $ _ CONTRACTORS BOND COST @ g.078/~000 $ 43.05 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+85) $ 2 912 78 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PP.OPOSAL S/~NA7TIRE: DA i E Page 1, JCC aww~n ICI I°~n 1 ~ ' ~ ' s 1 ` ~ ' ~ q ~ + ~ ~ i ~ ~ ~ ~ ~, ~ ii ~ I _~ ~ f ~ ~ € ~ s {. ~ r; i {1 , I 3 ti ' ~ _~ , ,,~ ~ ~ ~~ ~ ~ y~ : ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ I 3 i' c ~ f s ~ ~ ~ ~~ ~ ~ pf ~~~ ~ ~~ i ~ 1 ~ j ~~ h ~ ~ It j ~ aa ~ ~ i ~ ~ , .~ - ~ x ~ t ; jj §§ ~'G I C, ~ ~ 66 , t s i , i ~ " ~: ~ ~~x; 1 r, ~ $ a ~ ~ : i ~`:c ~ f ,i I n F 3 ~ r, c r _ . i ii F ~ ~~ ~ ~ ' ~ ~ :_ ~ 1 - ~ i i ~ ~7 ~ ~ r ~. r. ~ ~~ ~ ~ ~y l S S} I ' ~~ ~ ;~ ,. ~ ~.. ~~ ~. I A ~ ,, q~ y ~ ~ ~ ~ ~ ( ~ ( I' ~ 1 ~ ~ ` ~~ ~ ~:1 1 I 1 is :' ~ ;i G~ c=' !' J~ d 2 ? ~r ~a r i ' ~~ ~ i y ~~r f ~ ~ ~ ix~ ~ I' 'r' .~ May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. $-C REQUEST Change Orders No. 9, 10 8~ 11 for the Norfh Black Cat Trunk with Brown Construction for $23,755.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed• Date: Phone: • ~iuii uunuia. Materials presented at public meetings shall become properfy of the Clllly of Meridian. COMMENTS ~ Gc ~63~ CHANGE ORDER 10 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 4/2/08 EFFECTIVE DATE: OWNER: Primeland Development Co. I,LP CONTRACTOR: Idaho Survey Group ENGINEER: JUB Engineers You are directed to make the following changes in the Contract Documents. • Attachments: Billing for additions! survey needs. Page 1 of 4 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ 9,300.00 Substantial Completion: 168 Davs - Ma +LI.2Q08 Ready for Final Payment: 213 Days -June 15.2008 days or dates Net Changes from previous Change Orders No. I to No. 8 Net Changes from previous Change Orders No. 1 to No. 1 $ 9.300.00 0 nay. Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168 Days - May 1.2008 9,300.00 Ready for Final Payment:: 213 Qavs -June 15.2008 days or sates Net Increase {decrease of this Change Order} Net Increase (decrease of this Change Order} $ 435 00 0 . ~r Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Days - 168 May 1.2008 $ 9,735.00 Ready for final payment: Days - 213 June 15.2008 days or dates RECOMMENDED BY OWNER: ACCEPTED BY CONTRACTOR: B By: Date: 4/9/08 Date: 4/9/08 ..~~µ''t-t t t t i~~ini,. APPROVED BY OWNER: Date: 5'~ ~~ '~~ ~~1 ~ ^C~~~~~ Tammy e e rd; ~4ayor Date: .5 - i~ - 08 Approved by City Council: Z~' ~, ~; i 1 3 ~ +t ~~i' 1 ~' ~ { 1 ~~ {1 r j ~ ~. ~ ~) R ( ~ ~ 33YY ~ t r~., i y ' ~' ~ ~ ~ i f;3 ~ tt; 1 i •i ~,' }]~ ~ ~ i ~ ~ {~~ f'' ; s '. ~k~ 2' ~ ioraa.~ Attest: _ ~y c¢e. ~~~ 4P P . Date: s • a3 ~~~3~' ~.,~~~`~~. ;. ~ ~ ~ i (~ ! R s E' ~ ~ ~ ' t n e x yy ~ i ti h I. Y 1 3 i 3 { p Y Y ~ t ' I I ~ 1 ~ 1 1~ 1 ~ , ~. ~ ~_ 6 i 1 '.~ '~ ~ } ;~ ~ 1 ~ :~ I , F $1 ~- ~ E ~ ~ I ~ '~ ii ,~ ~~ ~ C y r ~I < E ~,2 I ~ ~~ ~ f .' 1 .3 a~ i' u ~' IDAHO SURVEY GROUP TO: Primeland Development Frank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 1450 East Watertower St. Suite I50 Meridian, Idaho $3642 Phone (208) 846-8570 Fax (208) 884-5399 INVOICE NO: 8203 DATE: 3/31/2008 PROJECT: 0726801 N. 8lackcat Road, Addl Services Professional Services for Period: Feb 24, 2008 -Mar 29, 2008 TIME AND MATERIALS Professional Services 13111 Hours ill Ra Tota! As-Built SSm 8A as requested 2 Person Field Crew 1.5 120.00 ~6@--• Restake Manholes 15-A and17-A per revisions 2 Person Field Crew 2 120.00 240.00 Office Technician 0.5 75.00 37.50 Stake New Manhole 17A-1 2 Person Field Crew ~ 1 120.00 120.00 Office Technician 0.5 75.00 37.50 Professional Services Total -$6'i-~Oir ~~q3S-. 00 Please reference Project # and Invoice # on Check Terms: Net 30 Days A late charge of !.5% will be added to arty unpaid balance after 30 days. Professional Land Surveyors e • IDAHO SURVEY GR£3UP 1450 East Watertower $~ Suite 150 Meridian, Idaho 83642 Pkone (208) 846-8570 Fax (208) 894-5399 DAILY SURVEY LOG & EXTRA WORK AU'THORIZAT~ON Project 3LoGtc Gd~'I~ :Sbwt'~ Date ~_ Z S _d ~ Job No. Crew ~ L TRAVEL TOTAL: ~ J x 3' 3 ~, '~ ft. ~ ~.• { ^a r{ '~ t y g P i l a JOB NO. ~ - 2 Re aested B '~ ^ OWNER/CLIENT '~' • ^ CONTRACTOR ^ OTH M i .~ '~ t Prublen~`'' ER F a S /7 -,aJ /.o ~ ,~ TRAVEI, TOTAL: /- o c,xtra worx aumvnzea vy: Yarty Ca1teY (Signature) Company Name: Telephone No. o ~ DAH 0 t 450 East Wacercower SG Suite l50 S U tZV EY Mertdtan; ldaha 83642 ~s R~ U P Phone {I08),„896.8570 . ., ,.. ,. Fax (2Q8j 894-5399 DAILY SURVEY LOG & EXTRA WORK AUTHORIZATION Project ~ ~.~,4c,rc•,.~T S~oF'~ Date 3 -,,~/_.~ Job No. U7-2 ~ ~- o/ crew ,~~ ~s JOB NO. O'7'"' Z/O$- D Re nested B ~ OWNERICLIENT CONTRACTOR OTHER h~q~ ~~g ~~'~~' } I~'Q ~ ~ .~, ~ {e: .>~'"'7t ~:'++~'~~~„ ..r -5' as Q ` ~ h .. ea:r4~ ~. 2l ~ ®~o - ~ - ~ ~c~-n z~ TRAVEL TOTAL:I L- Extra Work Authorized by: (Signature} Company Name: Party Chief /1 '~ Telephone No. • • ~ ~~' ®~ CHANGE ORDER 9 PROJECT: Notch Black Cat Trunk Sewer DATE OF ISSUANCE: 4/29/08 EFFECTIVE DATE; OWNER:1'rimeland Development Co. LLP CONTRACTOR: Brown Construction, Inc. ENGINEER: JUB Engineers Page 1 of 3 You are directed to make the following changes in the Contract Documents. • Attachments: Work Change Directive No. 1 and Brown Coast. Calculation breakdown CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ 1,717,4$7.31 Substantial Completion: 168 Davs -May 1.2008 Ready for Final Payment: 213 Davs -June 15.2008 days or dates Net Changes from previous Change Orders No. 1 to No. 8 Net Changes from previous Change Orders No. 1 to No. 8 $ 58 221 00 _ 36s . . nays Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168.5 Days - Mail. 2008 1,775.708.31 Ready for Final Payment:: 213.5 Davs -June 15.2(108 days or dates Net Increase (decrease of this Change Order} Net Increase (decrease of this Change Order) $ 22 885 00 0 . . aay, Contract Price with atl approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Davs - 206.5 May 30.2008 $ 1,798.593.31 Ready for final payment. _Davs -251.5 J t~lv 16.2()08 days or dates RECOMMENDED BY OWNER: B. Date: 4!29/08 APPROVED BY OWNER: Date: S~$ ~0~ ACCEPTED BY CO CTOR: By: ' Date: M29/08 ~.~,~iiP ' > > ammy eerd, Mayor Date: _~ ` / l ~ D~l, Approved ay City Council: ~~ ~3 il~8 Nit IlNtlpfff~~' r~ .\ ~est• = city SAL ~y,.-~-_- P /'~~frftn~ t1111111~~ `. ~ ~ ~ ~ ~:I i 1 kl X113 ~ S •t ;1f5'.} ! j ~~ i`i t I I ~ ~ I~ 4 I ~ , F .~ }l} Iii ! 14 i ~ s j ~ t ~ 1 ~ ` ~ E f ~ k ~ e' i ~ ~ i ' ! F `` t .1 ~ . ~ I ' .i } }. i ~ t 1 ~ f tt ,, I Y ~! I +~ ' n ~ j~ a ~~ ~ ~ : 4i ~ ~ ; . n ~ j ~: { 1'- y ~ ~ ~ ~ b . . ~ f I 1 ~; ~~:~ ~ 1 , ~ t ~'~;# i ~ . ~ ~ ~ '. ~ ~` ~ ~ ~.1 ~ l ~~ ~ ~ fi i ~ ~ ~ , ~ i 3 f ~ i I { i ~~ ~ I ~ ~ f' " s ~. ~ ~ ~~ ~' ~ ;~ ~~" .~ s `; ~~i ;i ~~t i ~ ~', ~ ~ ~ ~ t its; ~p ~ ! ~ ~ ~ I ~t . ~ ~~ `: ~' ~ ;; 'ai ~i ' ~ ~ ~, ;1 1 ,~ ~: F '~ ,~ ,~ • CI?Y OF MERIDIAN , NORTH SLACK CAT TRUNK SEWER ADA COUIdIY, IDAHO WORK CHANGE DIRECTIVE No. 001 DATE OF ISSUANCE 03/24/08 EFFECTIVE DATE 03/24/08 OWNER City of Meridian CONTRACTOR Brown Construction Contract: Project: North Black Cat Trunk Sewer OWNER'S Contract No. ENGINEER'S Project No. 10-05-026 You are directed to proceed promptly with the following change(s): Description: A 60" Type "B" "Through" manhole shall be added at Station 156 + 67.59. Critical elevations shall be as follows: Rim = 2543.02, 21" IE In = 21" lE out = 2519.58, Northing = 726837.96, Fasting = 2438410.78. Purpose of Work Change Directive: To minimize amount of 20" C905 piping to be installed due to nearby well. Attachments: (List documents supporting change) If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Price: ^ Unit Prices ^ Lump Sum ~~ ^ Cost of the Work '~ ~_ j Estimated increase (decrease) in Contract Price: Estimated increase (decrease) in Contract S Times: If the change involves an increase, the estimated Substantial Completion: days; amount is not to be exceeded without further Ready far final payment: days. authorization. RECOMMENDED: AUTHORIZED: < ~~ ~-. C ' ~ Dom, ENGINEER OWNER By: < t.~~1s~ v By: Cl:~r ~Isb~ EJCDC No. 1910-8-F (1996 Edition) Prepared by the finggneea Joint Contract Documents Corrarrittee and endorsed by'Ihe Associated General Connectors of Anterice and the Construction Specifications Imtitute. I ~ ~ `~ ~ ' ~ f tt~ p $$ ~ F I !i r j ,~ ~ t ~ , 1 ~ `' ~1 ~ i ~, n i ~ 1 ~ ,i. ~ ~ ` i ~, ~ i t 1 fl I i ~. i ~ f ~ 1f i i ~ r ~ ~ ~. f ~ ~ ~ '~ j ~ 1 ; i li r 4,1 ~ ~ ~ Icy: I ~ ~i I ~ ~ i# { .I j ~ ~ t i.; ~G yy ~ l t _; ~ ~ 6 ; tt 1 ~ i ! ~ t ~ ~ , ~ 1 ~ 4 ! 1 ~ c h ~ q q ~ A I 1 i ~ ;~ Y I f t i ~ 7 I ~ t } oaf , ~ ~~ ~ f ~ i~ ` ; , j g '~ r 1 ~ _ c ~ ~ ~~ ~ } ~ ~ ~~ ~ s i ~ ~ r; .1 S ~~~A k A ~ h f { S ~ i ~ f ~ ~ r ~ i I ~ I ~ ~ ~ ~ ~ i r ~ ~ E I - 1Y ~ ,,Y $ ~ ~~ E It i F I i 6rowrt Carrion, fnc. 5681 B~!ae+ett Read Wampa, tD 83686 ~httrfe: (206} 4b5-Q274 Fax: (208} 465-3532 Arhtteland bevel4pment 3120 W. ~Iltow~er Drive Suite 100 Meridlatt, ID 8.3b+fG Attn: Glenn Fi(~ PAY ~Q~Jr:ST #5• 17FM:IMPORTED7REtYCH BACICALS. QTM: azoi sir ~!~~~I~A~C~WM: Uf+Ii:AR FEET (,1F SEWER 7REI~ 1730 U AVERAGE OEP7H OF SIeWER TRENGi= 22.4I:T SUBTRACT 3 IT = PIPE ZOI-IIE (PIPE A{rp BEQOlNG} SU87RAtT3 FY= f~A~Q BASE (FIT RUN SECTICi1N, ~" RpI-p Mfx, A5AHACT~ T~7A1-16 FF AYE RAGE OEPI FI OF IM PO R7ED TR,EhIC~f BACK1=1t,t (16.0 FT x 8 F'[ tJWfaE Y 1730 tf~ 27 = BrZOi Clf ?~~t~t~ i f3ACltFt,~l; SAY ~tEQUEST #fb = B.ZD'3 CY ,. a . ~~13~~ CHANGE ORDER 11 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 5/5/08 EFFECTIVE DATE: OWNER: Primeland Development Co. LLP CONTRACTOR: Idaho Survey Group ENGINEER: JUB Engineers Page I of 4 You are directed to make the following changes in the Contract Documents. • Attachments: Billing for additional survey needs. CHANGE 11ri CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ g'300,~ Substantial Completion: 168 Davs - Mav 1.2008 f Ready or Final Payment: 213 Davs -June t 5.2()08 days or date. Net Changes from previous Change Orders No. 10 to No. 10 Net Changes from previous Change Orders No. 1 to No. I $ 435 00 ~ . Day. Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168 Days - Mav 1.2008 X9,735.00 Ready for Final Payment:: 213 Days -June 15.2008 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 435 00 ~ . days Contract Price with all approved Change Orders Contract Times with all approved Change Ordets Substantial Completion: Days - ~b8 May 1.2008 $ 10.170.00 Ready for final payment: Days - 213 June 15.2008 days of dates RECOMMENDED BY OWNER: ACCEPTED BY CONTRACTOR: By By: Date: 5/5/08 APPROVED BY OWNER: C.../~.c„Jl Date: SIRIv'~ Date: ~Veerd, Mayor Date: 5 ' 15 ~ t7~ Approved by City Council: ~3~ Z~~S I ~ ~1 { ~• ~ `~ ~' f p d ~ i 1 ~~~ ~ i, ~ ~ ~ 'n I ' ~ ~ ~ ~ ~ ~ ~ {g lj ,'i ,f 1 ; L; ! gH I ~' ~ ~ ~ ~'~ k~~ ~ 4! ' F . ~ ~ ;. ~~y' i ( yy i i A 11 ` ; ` 1 ~' f l ~,~ _ FT t~ i 1 !! 1 ._ ~ I ~ ~ 1 h Y; {1. ¢ ~ ; ~~ F ~~ p ~ i ~ ~1 f,~ 1 l~j g~ F ' Y , _ Rr ~[, t ~ ~ r :i ~ ~i ~~ . ~ ~ ~ 7 5 f~ : ~ ~ l a f i ~ ~ i . f, ~, ~ ; t ~ ~ 4 ~ i ~ ~ { ~ rr ( ~ ~ ~ h f !; i ~ ~ ~ ~ i I I I I' ~ 1 ~ ~ f ; ~ t~: . y ~~~~/i ~..ili~~ \~, Attest: ~1dAL ' ~~ty Clerk 3ayCQe ~'~ ~ , T 11l~ ., '~, ~p \. Date: s ' ~'. ~~~ ~~~~ttntu „~t~"~~ 4 '" ; 3 r ~ g a x I ~ r ; ~. r. r 1t9 ~ ~ x~ . j ~ ~ ~ ~ ~~ t ; r t R ,z ~f i f , ~ ' ~~ 1 ~ ~ ~ ~, ~ ~~ . + . xx7 { t, 1 a I i SS d S € ~ ~ 9 ~ , ~ 3 ; ~ - i ~ , ~ t'~ s~ ~ 3 ~ t i i' ~ ~. ~ " ~ i ~ ~ I ~ -_~ is . i u ~ ~ ~ ~, ~ Y ~% .' 'i i i' .. . ~ 1 i ~ ~ ~t i 1 ~' { L ~ 1 ~ ~. .. x ~ ~ SY4.. I ~ ~ j i ~ PP i - ~~ IDAHQ 150 E. VUa#ertower S#. SURVEY Suite 150 GROUP Meridian, ID 83fi42 0 INVOICE NO: 8370 DATE: 4/30/2008 TO: Primeland Development Frank Varniale 3120 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: Mar 30. 2008 -Apr 26, 2008 TIME AND MATERIALS Professional Services Bill Hours Bill Rate Total Stake revised Manhole #14-A &Stubout 2 Person Field Crew 2 120.00 240.00 Office Technician 0.5 75.00 37.50 Restake Manholes 15A & 15A-1 2 Person Field Crew 2 120.00 240.00 Office Technician 0.5 75.00 37.50 Stake Centerline Offset Finish Grade Reference Stakes 2 Person Field Crew 1.5 120.00 180.00 Office Technician 1 75.00 75.00 Stake Revised Sewer SSM 11A-1 &Stubout 2 Person Field Crew 1 120.00 120.00 Office Technician 0.5 75.00 37.50 Professional Services Total $967.50 Please reference Project # and Invoice # on Check Terms: Net 30 Days A late charge of 1.5% will be added to airy unpaid balance after 30 days. Phone (208j84b-8570 Fax (208%884-5.?99 Profess/ona/ Land Surve,Drors ~~a~ao 5URVEY cRau~ f4$pF~stWacerwwer Sc $uice V50 Meridian.ldaho 83642 Phone (248) 84b-8570 Fax (208) 889-5399 DAILY SURVEY LOG & EXTRA WORK AUTHORIZATION Project ~, ~j/a~~~o,.~ ~'p,~c~w Date c~ -to -a$ Job No. O?-Zb8 `D 1 Crerv _~~gG D~~ ,~,, ,- N. ~ _ y ~~~~~y~t~tif'~I~it`'lea'~~o`c~o~~P~s~~'e~t~`kr•VbiPms • 1~ ~11t< rC~j~~ ~`iM 3 :~ t ~ ~{ ~_~Qf ].JQ eJ.~l4'3-' 9.~ f~ TRAVEL TOTAL: }r - `~;' t .a: t :, JOB NO. D?-268 -o t Re nested B OWNER/CLIENT CONTRACTOR ^ OTHER ~~~~ _ . ~fr~u~ oF'~`r at~on~#eirva]', No: o~}p~~r.~et;~,'robleius~~ ~ ;'r ~ ' tY~~Y e,4 i{~}. F , ~~ TRAVEL TOTAL: 2 Extra WorkAnthorfzed by: Party C:bief (Signature) Company Name: Telephone No. I ' 7 Y Z~ k ~ ~ ~ ~ ~ ' ~ ~~ p } 999 q _ I { ~ ~ ~ ; 4 i ,~ Iii i ~ r = i ~' t i; ~ T ~ t is i ~ { 1 ~~ ~ ~~ ~ ! d j t ~ ~ ~~ ; ~ ~11 ~ , i ~ , ~ g ~ ~ y~ ~ ~ ~ ~ ~ ~ ~ a ~ ii~ K III ~I ; ~~ l 1 ~ ~ zi ~2 i, ~ ~' P ~ ;I_ ~ ~ I: ~ ~ ~ ~ JJ i p ,~ i ~ r 4 i , ~ f.: ~~ ~ :. . I r ~~ _ 1 d 3 ~ -L~ ((( ~ ~ f ~ I i I.i ~ 7 ~ ~ . 1 k ~ r, ~ ~ ~ ~ I V ~ ~ ~ ~~ ~~ ~ ~ ~ I ~ i , . i ~ ~ • ~ ~ { ~ ~ If y ~ ~ g ~: }} ~ t .: z ' • it~ k i ~.~ j ` tai! ~ ~ 7 .' ~ E ~ r ~ ~~ ~ t~ ~~ ~ ~ ~. 1 ~ ~ 7 ~ ~ ~ ~ ~~ ,, t _ i ~ 7 • f i 1 k :~ IDAHO SURVEY GROUP 1450 East Watercower 5i Suite ISO Meridian. Idaho 83642 Phone (208) 8A6-8570 Fax (208) 884-5349 DAILY SURVEY LOG & EXTRA WORK AUTHORIZATIOI~i Project ~J l3~,~~,~,_ ~~~ ~,0~ Date ~ _ d Job No. p ~ _ 2 rp _ ~ / Crew ~'L ~ i5~ dt/ DESCRIPTION: Specify Limits of Work, Station Interval, No. of Pts. Set, Problems HOURS Encountered, etc. TRAVEL TOTAL: EXTRAWORK JoB No. Re nested B : OWNER/CLIENT ^ CONTRACTOR ^ OTH ER DESCRIPTION: Specify Limits of Work, Station Interval, No. of Pts. Set, Problems Encountered, ete. HOURS TRAVEL TOTAL: ~~~ Extra Work Authorized by: Party Chief (Signature) Company Name: Telephone No. CHANGE ORDER 9 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 4129/08 EFFECTIVE DATE: OWNER: Primeland Development Co. LLP CONTRACTOR: Brown Construction, Inc. ENGINEER: JUB Engineers Page 1 of 3 You are directed to make the following changes in the Contract Documents. • Attachments: Work Change Directive No. it and Brown Const. Calculation breakdown CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $_ 1,717,4$7.31 Substantial Completion: 168 Davs - Mav 1.2008 Ready for Final Payment: 213 Davs -June 1 s. 2008 days or dates Net Changes from previous Change Orders No. 1 to No.,$ Net Changes from previous Change Orders No. 1 to No. 8 $ 58 221 00 36.5 , . may, Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168.5 Days -May 1.2008 ~, 1,775,708.31 Ready for Final Payment: _ 213.5 Days -June is. 2008 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 22 885 00 0 . nay. Contract Price with all approved Change Orders Contract Times with ali approved Change Orders Substantial Completion: )~Xs - 206.5 May 30.2008 $ 1,79$,593.31 Ready for final payment: Days - 251.5 July 16.2008 days or dates RECOMMENDED BY OWNER: ACCEPTED BY CO ACTOR: B . By: Date: 4/29/08 Date: 4/29/08 APPROVED BY OWNER: Date: 5 `$ lO~ Approved by City Council: I ~~ ~~: ~, ' ~'• ~ 1 d, ~~ i ~+~ I _ t ~~ , ~ [" i ~~ ~'. i e;, ~ , a Date: Tammy de Weerd, Mayor 7{ i R~~ ~3 ~ s ~I 7 t + ~ ~. j€ P ! + I ~ 9 ~ i ~ ~ y _ F °~i ' t ~ t ~ ~ ~ + ~. - I ~ ~ ~t ; ~~;' ~ H ~ ~~ I{ I ~ ~ j. ~ jfjf ~X}i ~ 1 f 11 1 ~ ~ f ~ 3 `+ ~ ~ ' ~ } ; ~~~ j ~~~ }i 1 1 i. ~ ~ ~4' ~ '.~ ' ' i ~ I. f ~~ F-~ ) C C '6 .~ ~ ~ i' ' ~~: S ~ ~ ~ 2 c 444 ~ T ~~ ~ ~ ~• 'i~ ,7 • ~ Y ~ `` ~?~ S ~ ~ G ; ' ~ ! I 1 ~ ~ ~ ~~ ~ ! ~ ; i~ ~ t s 1 t ~ f~~r ~ E t (, ~ ~ ~ i ~ {~ ~ E Attest: _ ., City Clerk ~o~~~ Date- C1TY OF MERIDIAN [JORTH BLACK CAT TRUNK SEWER .4DA COUNTY, IDAHO WORK CHANGE DIRECTIVE No. 001 DATE OF ISSUANCE 03/24/08 EFFECTIVE DATE 03/24/08 OWNER City of Meridian CONTRACTOR Brown Construction Contract: Project: North Black Cat Trunk Sewer OWNER's Contract No. ENGINEER's Project No. 10-05-026 You are directed to proceed promptly with the following change(s): Description: A 60" Type "B" "Through" manhole shall be added at Station 156 + 67.59. Critical elevations shall be as follows: Rim = 2543.02, 21" IE In = 21" IE out = 2S19.S8, Northing = 726837.96, Fasting = 2438910.78. Purpose of Work Change Directive: To minimize amount of 20" C905 piping to be installed due to nearby well. Attachments: (List documents supporting change) If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Price: ^ Unit Prices ^ Lump Sum L/ ~„ ^ Cost of the Work ~, ~7 ~..~ Estimated increase (decrease) in Contract Price: Estimated increase (decrease) in Contract $ Times: If the change involves an increase, the estimated Substantial Completion: days; amount is not to be exceeded without further Ready for final payment: days. authorization. RECOMMENDED: AUTHORIZED: ~ivdC ~ ~~~ 00/`1 ENGINEER OWNER By: r t',~- 1~1s~ By: Ct.~r ~t,lsl, T EJCDC No. ] 9I0-8-F (1996 Edition) Prepared by the Engineers Joint Contract Docunsats Cottanittee and endorsed by The Associated General Contractors of America and the Comat~tion Specifications Institute. dd f~~ + ~ ~ a ~~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ + a ~ Y if s n + ~ E i~ SF t 1 ~ ~ ~ 3 ~ F i ~ ' ` ~ .~ I1 k 9 Z " t 1 }i; ~ ~ 5 ~ y 3. ~ s ; 33 ~ Y t 1 C 1 f y f 1 I , , ~ Fi t;' ~ ~ ~ ~ ~~ ;. v 0 7 t i ~ E 4 ~ 7i ]~.~ ~ ~ ~ f:~ ~, ~ ~ ~} .d ~ ] ~ ~ ! ~ r 7 j _~ ~~~ 3 , j r ~ 5 ~~ # ~ h fr_3 S. 1 7} y. kfK ~ A + ' i ~' ~ ~ ; ~ t ~ ;#~ ; ~ ~ ,1 ,~ _ *~ ~ ~ I i. ~ ~ i r { P ~~ I f ' ~ ~ ~ s ` '~ ~ t j It ~ ~ - f: , ~ ~ ~ ! ~ ~ , ~ ~ ~! t 1 R .~, .... _,, .....w,. .___ .. Bravm Cornfisx:ion, inc. 5881 Be~+ett Road Nampa, tD 83686 oiho,ne: (2lJ8j 465-0274 Fax: {208) 465-3532 Primela~d Oee~{opment 3120 W. 8eiitower Dri~re Suite 100 Me~~art.ID 83646 Attn: Glenn Fitch PAY ~~EST#S; l7fM: IMPORTED 7RENU1 BAQCFf1.L QT1~: 8,201 CY ~AIWt,,~lEAK~IYN: 1.lHEAR FEET aF SEWER 7RENCM= 3730 Lf AVERAGE OEPI'H OF EWER TREt~H7 22.0 F7 5U8TRACT 3 FT= PIPE ZOtvE {PIPE AND BEODlNG} 5U871tACT ~ Ff= RtlAD $ASE (FIT RUN SECTION, '1:" ROAn MIX, 4SPH/lr:T } T~TAl:: ~6 f7' AttERAGE OEPTM OF IMPORTEDTREh1Ck BACKFICL Qi6A FT x 8 FT 1lWOE:173Q t,F}~- x7 = 6,201 CM' TOTAL. (~,~ N1A~1~IRTi®~~ET1CM BJ1QtFt,~1; PAV REQUEST 4tS = 8.t0~1 CY ,. a ,~„ , , .. ,,...,~ ,a. , t~ "f • CHANGE ORDER 10 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 4/2/08 EFFECTIVE DATE: OWNER: Primeland Development Co. LLP CONTRACTOR: Idaho Survey Group ENGINEER: JUB Engineers Page 1 of 4 You are directed to make the following changes in the Contract Documents. • Attachments: Billing for additional survey needs. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ 9,30U.00 Substantial Completion: 168 Days - Mav t. 2008 Ready for Final Payment: 2l3 Davs -June l S. 2008 days m dates Net Changes from previous Change Orders No. 1 to No. 8 Net Changes from previous Change Orders No. l to No. 1 $ 9 300 00 0 . . Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168 Days - Mav 1.2008 $ 5,300,E Ready for Final Payment::. 213 Days -June I5. 2(108 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 435 00 0 . days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Davs - 16$ May 1.2008 x,9,735.00 Ready for final payment: Days - 213 June 15.2008 days or dates RECOMMENDED BY OWNER: B. Date: 4/9/08 APPROVED BY OWNER: ACCEPTED BY CONTRACTOR: ~, By: Date: 4/9/08 Tammy de Weerd, Mayor Date: S'B ~~ Date: Approved by City Council: Attest: ,City Clerk ~y c QQ.1~cr~"'-~1 Date: -x ~ - ~ i- ~ -r--I - i. ~ ~ z N ~ ~ } ~ 'ti e ? ~ ~ ! 5 1 ~ ~ ! { '~ ?, 11 r I i ~ f ~ i 6 ~~ 'j I " I ~ + i ~ "~ ~ I ~ ~ ' . ' 4,~ ~~ ~ i ~ 1 ~, ~ ~ i, ii-, ~ ~ E ~ ~~ t i f , ~r, !~, E ~~i ~, Ix s a {t` ~f~ j j ~'3 s '~ SURVEY GROUP TO: Primeland Development Frank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 1450 East Watertower St. Suite I50 Meridian, Idaho 83642 Phone {208) 846-8570 Fax (208} 884-5399 INVOICE NO: 8203 DATE: 3/31/2008 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: Feb 24, 2008 -Mar 29, 2008 TIAVIE AND MATERIALS Professional Services Bill Hours ill R to Total As-Built SSm 8A as requested 2 Person Field Crew 1.5 120.00 ~--9$@-66-~ Restake Manholes 15-A and17-A per revisions 2 Person Field Crew 2 120.00 240.00 ®ffice Technician 0.5 75.00 37.50 Stake New Manhole 17A-1 2 Person Field Crew ~ 1 120.00 120.00 ®ffice Technician 0.5 75.00 37.50 Professional Services Total ~'$6~9~:8Q~ X35, a© Please reference Project # and /rrvoice # on Check Terms: Net 30 Days A late charge of I.5% wtU be added to arty unpaid balance gfder 30 days. Professional Land Surveyors I DAI-i O SURVEY GROUP 1450 East Watertower St Suite !50 ~1erid'ean, Idaho 83642 Phar-~ (ZOa} s4a-ss~o Fax (208) 884-5349 DAILY SURVEY LOG & EXTRA WORK AUTHORIZATION Project 3LaU~ CA-'~ :56wt',c.. Date 3_ Z S-~ Job No. Crew ~S j ~ ~ ,r~ ~ ~, .~ '~ "fit ~= Q+~ tilt; 1~~Q1~11' ~~ ~ z ~ - ~ ~ $$ ~.- s. `~$~~EFtls 1~ TRAVEL TOTAL: A ~cw s 7 - ~ '.~ '= l , a.~ { $~ ° i ~ ~`~~' ~ JOB NO. 7 ~ 2 - R nested B $qa ~ ~ ,~ya a;;~~y„ 3,. ^ OWNER/CLIENT CONTRACTOR { '~. ^ OTH q~~s r.. ER t ,~ A /7 '" A ~ ~ ~ TRAVEL TOTAL: /• o Extra Work Authorized by: Party Chief (Signature) Company Name: Telephone No. ' I~ ~ ; , ~ tc ~ s ~ '' `~ t ' ~, ! 7' ~ r ~ ~ s; J ! 1 l;, ~;~ , ~ ~ ~i ~ ~ r s { i y F y 1 f ~;I ~1, i ~ t ~ ~ ~ } " } . ~i ~ r ~i, ~ ! ~ I ~ ~ 3 ~ i ~ ? ' i ;; i ~ ~ 1 ~ . ~ ~ !, ~ ~ At ~~ 1 k: ~~ y ~ _t ~~ ~ ,p ~~~ k ~ l l ~ _~ ~~ ~ i ~ d - ; k. ~ ~~ ~° ~ ~ ` ~ a ~ ~ ~ ~ I i ! S ~ ~ ~~ { ; ~ ~ a (a ~I ~ ~i pp ~~~ 1 ~ . ( t 1DAH0 SURVEY GROEIP • 1450' East Watarrower Sc &uite 150 Mariamn:tdeho a3642 Phvtie (~08);;846a570 Froc (2Q»p 894-5399 ,. h ,. ..; ~ ~ce?~= JOB NO. O 7~ Z(o$ - D I Re nested B : OWNER/CLIENT ^ CONTRACTOR OTHER a rr Sa h t~. ~ ha# t ~• TRAVEL TOTAL: ~ 2-- Extra Work Authorized by: (Signature) Company Name• Party Telephone No. ~ DAILY SURVEY LOG & EXTRA, WORK AUTHORIZATION Project /~/'• iJ[.4c,t~.stT SEc~a~-.p Date 3 -.Z/-D Job No. O7r.Z (,~- O/ Crew C • CHANGE ORDER 11 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 5/5/08 EFFECTIVE DATE: OWNER: Primeland Development Co.1..I.P CONTRACTOR: Idaho Survey Group ENGINEER: JUB Engineers You are directed to wake the following changes in the Contract Documents. • Attachments: Billing for additional survey needs. Page I of 4 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TAMES: Original Contract Price Original Contract Times ~ 9.30{}.00 Substantial Completion: 168 Davs - Mav 1.2008 Ready for Final Payment: 213 Davs -June 15.2008 days or dates Net Changes from previous Change Orders No. 10 to No. 10 Net Changes from previous Change Orders No. 1 to No. I $ 435 00 0 . ~r Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 168 Days -May 1.2008 $ 9,735.00 Ready for Final Payment::.213 Days -June 15.2008 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 435 00 0 . days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Davs --168 May 1.2008 l 0,170.00 Ready for final payment: Davs - 213 June 15.28 days or dates RECOMMENDED BY OWNER: By Date: 515/08 APPROVED BY OWNER: C._J~.ti..~ ~~ Date: SIS~Og Approved by City Council: Date: ACCEPTED BY CONTRACTOR: By: Date: X5/08 Tammy de Weerd, Mayor a { ~' ~ ~ ~ i $ ~. W y i 1 i ~ . i ~ l ~ ~ A . i . ~ M ~ ~ £ i~ ~ l ~ # ~ ~ ! {. ~ ~ ~F ' ^ F ter:- i ~ ~ t, I u~ ~~ C .: ~X~: i '~ tr t ~~ ~ ~ ~ ;~ ~~I . ~~i ~ ~ t {{ ~ ~ , ~ t ' ~ ~~; r a f i ~ r e t w ~. ~ ~ i ~. ; ~ i ~[ ~ ' F r' , r ~ , I ~ } z, 6 ~ n, + ~~~ ~ ~ ~ ~ ~~~ F rE5' ~ t l r ~ , ~ • ,~~ ji i ~ i ~ f ~i E` ~ ~ ~ f': E, ~ ~ I ~ ~ ~ ~ jj ' I C s ' ~ ~i ` 4. ~ j ~ ~. ,f yy ', ~ 'I E ~ ~^ ~ i' i '' ~ ~ ~ ~ 4, ~ y ~ ~ ~ ~ ~ is ~ ~ ~ ~ ~ + 1 ~ ' z>; ~~ ~ ~ ; ~ , ~ , ~ r ~ ~ € ~~~ ~ ~t ~ ~~ ' t Attest: ii!btifftet-~ r.~:., City Clerk ~wyG¢2 ~a~ Mtk/\ Date: i ;. R i; .~ .~ 1 k it 6 ~ '~ j 3 g7g I . -;3 s ,y i i IDAHO 145 E. UVatertower St. SURVEY Suite 15© GROUP Meridian, ID 83642 INVOICE NO: 8370 DATE: 4/30/2008 TO: Primeland Development Frank Varriale 3120 W. Belltower, Suite 100 Meridian, ID 83646 PROJECT: 0726801 N. Blackcat Road, Addl Services Professional Services for Period: Mar 30.2008 -Apr 26.2008 TIME AND MATERIALS Professional Services Stake revised Manhole #14-A & Stubout 2 Person Field Crew Office Technician Restake Manholes 15A & 15A-1 2 Person Field Crew Office Technician Stake Centerline Offset Finish Grade Reference Stakes 2 Person Field Crew Office Technician Stake Revised Sewer SSM 11A-1 & Stubout 2 Person Fieid Crew Office Technician Professional Services Total Please reference Project # and lnvorce # an Check Terms: Net 30 Days A late charge of I.5% wtll be added to any unpaid balance QJter 30 days. Phone (208)846-8570 Fax (?08J884-5399 Profess/ona/ Land Sarveyo~s $967.50 t F ~ ~ ~r ; 1 ~ ) s i;.. ~ . _ ~ i ~ , ~ ~ ~ ~ jjj ~ ~ ~ ~ ' i ~ ~ ~ }' ) ` ~F~ ,~ ~ I 7 , ~ ~ 3 ~~ ~ ~ i ~ iii it 7 t ~ ~ } i t_ , * ~ {' ' f i ~ ; ~ , i ~ i ? ` E~ ~ p_7. i • ''. ~ ~ ~ ~ ~ t k' ' ~ ~ ~ ' ~ $ ~' ~ 7 ,n_ ~'r! ~~ j r If ~~ ~ ~ ~ Z . 1 1 < - '3 r ~ ,~' a . .i ' ~ ~~ z Y ~ i ~ ~ i E F; , j i -~= t ~. C i ~ ~ ~ (1 ~ Yx i i ~ ~~ , I - i - ~ t { ~ ik I ~ jj p. , Bill Hours Bill Rate ~I 2 120.00 240.00 0.5 75.00 37.50 2 120.00 240.00 0.5 75.00 37.50 1.5 120.00 180.00 1 75.00 75.00 1 120.00 120.00 0.5 75.00 37.50 • ~ f~}Jd,~(~ f450 EasrVyarcrtow?r Sc Suite { 50 $~J#Z1/~Y Meridian,ldaho 836k2 GRC}UP Phone ~2os} s~~-s5~o Fax (208} 884-5399 DAILY SURVEY LOG 8a EXTRA WORK AUTHORIZATION Project ~. ~/a~~ea~ Setiut.r Date c~ •-(o -OB Job No. 07- Zb$ ~ p) Crew ~,,,,,~g~ r~~ ~ ~ _ ~ (~; ~4+`~ $~a't~i'bh~Ih~1E`v'a"ly*~or o'~~P~s~~'~ri~~'P6lems - S C. fi .~-c i4 TRAVEL TOTAL: `` . ~._ ~ JOB NO. O'I ~ 26$ -o nested B : R OWNERlCLtENT CONTRACTOR ^ OTH ER ~'~S _ t~ufs o~'~n `~at~eln f~',;~1,'I~o. 0~'~'1$:~~'~et;~.'robfieiuas~ F , S6f$~&a'r@~ik - '. ~~ - ~~a~-t- ra/;g r~ Seu/er y~.ythol,~.. /~i~ ~ S,twu- ~«-h ZQ TRAVEL TOTAL• 2 "' Extra Work ADthorizeU Vyy: xarry l:nlet (Signature} Company Name: Telephone No. ~~ I. ~ ,. ; ~i ~ ~ t ~~ " s '~~`s :. ~ ~ ~ 'I f~ ~ ~~ ~ 't ~, ~ i ~ ~~ ~ ~ ~ ~ 1 ) i ~ . ~~ ~i : k~~ ~ ~ ~ 1 E ~ ~~ t.,' t r y ~ ~ ~ ~~ j . W S ~' i" n {~ i ~4 ~ ~ ~ ,' ~ { E ~ ~ ~ ' heft ~~i ~~ f 1 ~ ~ l ~ ~ ~ E Y ~ ~ - ~ # i ~ ~Y i ' 'it ` ~t ~ 1 t }: .f = ~ ¢ ~ ~~ ~ ~ ' b 1 ~ l 's 2p ~ . ~, ~ ~ 3 , ~s;i i ~ ~ `1 ~ ~ ~ ~ 1 L`~: ~ ~~ ~~' ~ ~~ ,; ~ s3 if ~~ 1 ' fi t ~ , ~y ~' a 5 ' ~ ~j ~ .1 ~ ~ t T. f . , ~ ~ ~~jj i ~ ~ ~ ~ ~ ~ E ~ i ~.~ is ~ ~ ~ t ~ i~ fi: f ~~1! 1 , ~ ~ ~ ~~ ' t ct ~ ;~ { k' ~ i ~, ~ ,~ a c~ :tl ~ , ~, ~ ~ ~ ~ j ~ E' i i ~ ~ ~ ~ ~ ~ ~ ~ ~ '" ~ ~ ~ ~; ~ ~ ~ `' ~ { ~ k ~ yy ~ • • t _ IDAHO SURVEY GROUP 1450 EasrWatercower Sc Suite 150 Meridian. Idaho 83b42 Phone (208j 846-85 TO Fax (208) 884-5399 DAILY SURVEY LOG & EXTRA WORK AUTHORIZATION Project /V ~IAt.i'l54-'T 2~ - .D/, Date ~ - d Job No. O '7 ' 2 (A -D_ f Crew /YL ~_ DESCRIPTION: Specify Limits of Work, Station Interval, No. of Pts. Set, Problems DOURS Encountered, etc. TRAVEL TOTAL: EXTRAWOR.K Jos No. Re nested B : OWNER/CLIENT ^ CONTRACTOR OTHER DESCRIPTION: Specify Limits of Work, Station Interval, No. ofPts. Set, Problems Encountered, etc. HOURS S ~- ~ 6-v~s s ~ - ss~~ Fr / TRAVEL TOTAL: ~~ ,CA114 YY Vi K HUlLV11LG4 V''.. a as l~ l.lllcl ~/T~ (Signature) Company Name: Telephone No. May 9, 2008 C7 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. $-D REQUEST Amendment No. 1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ~ i ` ~ 1 `i ~' 3, E ~ '~ s ~ ~ ~ ~ ~ '~ ~ ( ~ ~ ~~ ~ ~ j ~. j f ( i ~ ~ t 1; h r ~ j. ~ i ' ` ~ ~ 1 ~ ~ ~ ,. ~ .I ~ ~ y j ~ ~ ,• ~ •~~ , , ~' ~ ti, ti ~ ' ~ s3 ~ ~ 'i ~ ~ ` I R I ~ w~ 3 ~ I t ~ i , i t i ~ 4 i ~ ~ e ' ~~ ~ ~ ~ k-r <~ J I ~ ,.~ p ~ ~~ ~ ~ ~ ;i ~ :s ,t ~ ~ n `~ ~ ~ ; ~ F ( ` I ~ ~ d ' ~ ~ ~~ ,~ , ii' p,~ ~ ~ i I ~ ~" ~ ~ ~ i , ` ~ , E i ~, `~ h I r~ ~ i ' ~ 1 ~ ,{ E. 7 Ott Ili - i t a ~ i z f~ C11 ~E t r ~'.~ -~~ [ ~ %~ ~ $' ~ !3 i ~ ~ '' ~ I j t} k ~ I i ~ ~ i t ~ f i f - ! •~S . ~ {' 7 ~ ~ G ~ . ~ i a i COMMENTS AMENDMENT NO. 1 TO TASK ORDER NO. Z.5 UNDER THE MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN AND CH2M HILL, INC. This Task order is entered into by and between City of MERIDIAN (OWNER) and CH2M HILL, Inc. (ENGINEER), according to the terms and conditions of the Master Agreement (AGREEMENT) for Professional Services, dated January 1, 2007. See Attachments A and B for the Scope and Fee for the Amendment No. 1 to Task 2.5 All other terms and conditions of the original agreement will remain in full force and effect. IN WITNESS WHEREOF, the parties execute below: For CH2M HILL, Inc. dated this / ~' day of M ~ y , 2008. Name Title .,,, ,, y ~, ~'. Attest: - Jaycee loran, City Clerk - ~ ~~ Approved By City Council: ~~ 13, ~~~ T ts't • ? `\`.~~ 1 I t ;'. i j. i. For City of Meridian dated this -~- day of , 2008. By: ,.~~ 0~ Tammy d eerd, Mayor ,.~`~ ~ '9 ~, o z ~~; '~; '~j Task Order 2.5 Amendment 1 Attachment A Filter 4 Final Design Pr®ject Understanding The Wastewater Filtration study outlined option 2 (cloth media/membranes} as the preferred option. The Aquadiamond technology was selected to replace the existing (raveling bed sand filter in filter 3, and this equipment has been installed. Three more filters are needed to increase the firm filtration capacity of the wastewater treatment plant. The existing sand filters 1 and 2 will be retrofitted with new cloth disk filters. All yard piping downstream of the filters will be upsized and a new backwash line to the Headworks will be installed. This work is currently under contract. This amendment is for the design of three Cloth Disk filters instead of one Aquadiamond, a ramada type cover over the Aquadiamond, and Grit Piping modifications. Scope of Work CH2M HILL will perform the tasks for design of the third cloth disk filter and Aquadiamond cover as outlined below. Electrical design will be subcontracted to DC Engineering. SCADA programming is not part of this contract. Task 1---Project Management 1.1 Staff Management and Task Coordination Project management will consist of supervising project staff, holding consultant staff coordination meetings as required, documenting meeting decisions and action items, and assigning activities to team members. 1.2 Monitor Project Progress Monitor project progress, including work completed, work remaining, budget expended, schedule, estuhafecl cost of work remaining, and estimated cost at completion. Monitor project activities for potential changes, anticipate changes when possible, and Kith Owner approval, modify project tasks, budgets, and approach. 1.3 Invoices Prepare and submit a monthly billing with backup documentation, per the agreement. Prepare invoices for services performed on a monthly basis, including a summary of work completed and work to be completed for the coming month. 1.4 Project Quality Control Perform project quality control reviev~~s of all deliverables on this project. Senior technologists will be involved in the work tasks from the start and perform these final reviews. Task 2 Final Design 2.1 Update Preliminary Design Report The Preliminary Report will be updated to reflect a third cloth disk filter and a ramada-type cover, reviewed by the City, and submitted to IDEQ for approval. 2.2 Prepare Plans and Specifications Additional plans and specifications will be produced to include the third cloth disk filter and apre-engineered ramada-type cover. The following is the anticipated list of additional drawings: • Yard Piping Plan D • Filter 4 Structural Slab Plan and Details • Filter 3 cover Structural Plan and Details • Pump Station 2 Plans and Sections • Filter 4 and Pump Station 2 IIectrical Plan • Filter 4 P&ID Additional specifications will be required for the pre-engineered roof. 2.3 Project Review Meetings Four copies of 50% and 90% complete project documents will be provided for the owner's review and comment. Project review meetings will be conducted for each submittal. Owner's Comments will be incorporated into the project documents. The 50% submittal will include: • Yard Piping Plan and Details • Mechanical Plans • Mechanical sections and details a d ,~ t ~. ~ i` F ~ ~ `) ~ l i r `~ ~ ~. ~ 11 ' ~:1 ' ~ r ) 1 r ~ ~ ` ~ ``.1 k I t 1 ri ( 1 ~~ ~ . r G '. ~ l '~ 1~ ~ 1 ~ r ~' i~ ~ I i i r ~ ~ ~ jx, ~, ~ ~ ~ i 1 ~ } ~ ~ ~ ? .t ' ' n i~ ~i ~~ ~~ ~ 4° ~~ li 't ' ;# F ~ ~ , i ~ ? ~ ~ ~ . ~7 + ' ~ ,.5 t I ~ i .~ i F} F art I j,; :Tt ~ ; £~ 4! ~ . ~ ~ r ~ i~ .~_ i jY h ~`` F j ~ i S ~ ~ 1 i ~ , } ] fff I i ~ ~ ~ t ~ 7 ~"'~ ~~ 1 s `~~ ~ ~ ~ i #~ is ~ ; t .. i _ F~~ ~ ,~ ~ ..~ ~ ~ a t~ t~ l ~1 i ~ ~ ~ . ~ ~~ . c i i a f i, s i 3~ ~ { ~ } ~ ~, ~ I ~ ~ ~ r ~ ~ ~~r ~ r~ ,e ~~ ji b i ~ I ~Y • Structural Demolition Plan • Filters 1 and 2 Structural Modifications • Electrical One-line diagrams • Electrical and Instrumentation plans • Process and Instrumentation Diagrams • Major Equipment Specifications • Mechanical and Structural specifications • Cost Estimate • Project Schedule The 90% submittal will include: • Updated 50% submittal documents • Structural Demolition Details • Electrical and Instrumentation schematics • Electrical and Instrumentation specifications • Updated Cost Estimate • Updated Project Schedule 2.4 Agency Approval Once the 90% Owner comments are incorporated into the project documents, we will seal the documents and submit for Agency approval. 2.5 Final Bid Documents Agency comments will be incorporated into the final Bid documents and one set of electronic files and 4 sets of 1 /2 -size printed documents will be delivered to the Owner. Drawings will be prepared in Microstation and converted to AutoCad, and specifications in MS Ward. Assumptions: City will provide comments on the 50% and 90% submittal documents Design will be based on existing geotechnical information provided by the City in the preliminary design. Deliverables: • Four sets of 50% complete and 90% complete sets. • Two sets of Agency submittal documents. • Four sets of x/z size 100% complete hard copy documents and one set of electronic files. 3.0 Grit Piping Provide drawings of the grit piping modifications suitable for quotation by Contractor. Two drawings will be produced showing structural modifications and piping details. f:{ ~'i k~ C 7 ~ ~.i ~ s Z 4' k'~ 1 ~, r l , ~! I; !, ~ . i } i . ! ~ ~ ~ ~ ' t ~ S ~ ? ~ ~ i y~ ~ ! ~ k ~ ~ . , I ~ 3 ` ~" i : ~ ; ' ! , { F ~ s i , ~ 1 FR111 ~ ~ ° ~ ~ ~ ; ,Z .} ~ ~ f .. ~ : ~ ! ~ ~ ~. , ~ ~ ~ i ~~ i ' ~ to i P ~,A ~ F ~y ~f~ t c i ~~ h ! 1 ~ -~ I( ' ~ ~ , ~ t y~y,,F ! JJ i k I ~ t ~ I y , r ~ 5 ' t' ~ 1 '~ ~ ~ ~ ~ ; J ii ~ 11 ~ ~ ~ _ j I ~ f ~~ ?. ~ ~ iR4 ~ " ,i ~ 1 ~ ~ i t ~~ s - t '~ ~ '~ : ~ t ~ i ~~ k ~ k Attachment B Compensation Level of Effort The task level of effort estimates are summarized in the following table. CH2M HILL has developed this level of effort estimate based on the work plan presented herein and assumptions stated previously. The fees will be billed as time and material, and will not exceed the total amount below without prior approval by the City. Level of Effort Task Description Total Task 1 Project Management $2,500 2 Design $25,000 3 Grit Piping $10,000 Summary - Afl Tasks $37,500 Costs include a 5% mark-up on subcontractors. All costs will be billed as time and materials basis not to exceed the value above. Schedule Same as original task. ; ~ ~~ ~ ~ is ~ ~ i ~ t . ~ ~ Y ~ . , r ~ ~ ~ fir' ~ $ i_ ~ i i 12 ~~ i 1 a ~ sY 1 ~. i y i , ~ ~ ~,1 . (.'w I ~ ~ ~~ ~ ' ~ ' t s ~ 4 ~ j _~ i ~ ~ I ~ ; ~ ~ ~ ~ a t ~ ~ ~ ~ 1 r ~ •' ~ ~ r - ~ 1 ~ i ~. + ~ ~. r~ , 7~ ~ ~ ~ t I r. ~ ~ - ~ ~ i ~ ~{ r ~ ~ 1 ,i ~ ~ " 111 i _ ~. ~ ~ s ;~ ~ ~ .. ~ x `_,~~~.r~ • • Task Order 2.5 Amendment 1 Attachment A Filter4 Final Design Project Understanding The Wastewater Filtration study outlined option 2 (cloth media/membranes) as the preferred option. The Aquadiamond technology was selected to replace the existing traveling bed sand filter in filter 3, and this equipment has been installed. Three more filters are needed to increase the firm filtration capacity of the wastewater treatment plant. The existing sand filters 1 and 2 will be retrofitted with new cloth disk filters. All yard piping downstream of the filters will be upsized and a new backwash line to the Headworks will be installed. This work is currently under contract. This amendment is for the design of three Cloth Disk filters instead of one Aquadiamond, a ramada type cover over the Aquadiamond, and Grit Piping modifications. Scope of Work CH2M HILL will perform the tasks for design of the third cloth disk filter and Aquadiamond cover as outlined below. Electrical design will be subcontracted to DC Engineering. SCADA programming is not part of this contract. Task 1-Project Management 1.1 Staff Management and Task Coordination Project management will consist of supervising project staff, holding consultant staff coordination meetings as required, documenting meeting decisions and action items, and assigning activities to team members. 1.2 Monitor Project Progress Monitor project progress, including work completed, work remaining, budget expended, schedule, estimated cost of work remaining, and estimated cost at completion. Monitor project activities for potential changes, anticipate changes when possible, and with Owner approval, modify project tasks, budgets, and approach. ~ ~ ' r r i,~ C r 1 f ~ 1 C$,. ~~ ~ ' ~ ~ ~ ~ . M ~ ~ i i ~ .- i ~ ~ ~, 1i ~ '~ ~ ~ '%~ ~~' j ~, ~; 1 ~ ~ a ll ~ ~, _t ~ ~~~ ,~ ~ ' ~ ~ ~ ~ +I ~ ~ ~ ~ J i '~ , ~ , ~ f~ r ~ f ~ ~ i } ~ f { ~ ~ ~ ~ ? ' '~ t ,. ~ ; ~ ~ ' 4 is ~ F ~ ~ r i ~ ~ ~ ~ i E ~ t ~ Il 3 ~ i i~ ~ ~~ 4 ~ ~ ~ { ~~ ,, 4 n i ~ i ~ S ~ ' - ~ ~ ~ ~ I y P r f `~ ~ ~ ? " E~ s t I ~ ~~ ~ ~~ ~~ i • 1.3 Invoices Prepare and submit a monthly billing with backup documentation, per the agreement. Prepare invoices for services performed on a monthly basis, including a summary of work completed and work to be completed for the coming month. 1.4 Project Quality Control Perform project quality control reviews of all deliverables on this project. Senior technologists will be involved in the work tasks from the start and perform these final reviews. Task 2 Final Design 2.1 Update Preliminary Design Report 'The Preliminary Report will be updated to reflect a third cloth disk filter and a ramada-type cover, reviewed by the City, and submitted to IDEQ for approval. 2.2 Prepare Plans and Specifications Additional plans and specifications will be produced to include the third cloth disk filter and apre-engineered ramada-type cover. The following is the anticipated list of additional drawings: • Yard Piping Plan D • Filter 4 Structural Slab Plan and Details • Filter 3 cover Structural Plan and Details • Pump Station 2 Plans and Sections • Filter 4 and Pump Station 2 Electrical Plan • Filter 4 P&ID Additional specifications will be required for the pre-engineered roof. 2.3 Project Review Meetings Four copies of 50% and 90% complete project documents will be provided for the owner's review and comment. Project review meetings will be conducted for each submittal. Owner's Comments will be incorporated into the project documents. The 50 % submittal will include: • Yard Piping Plan and Details • Mechanical Plans • Mechanical sections and details ~ ~ ~ ~ 1 ~ r j ~ t~ ,. 7 ~ : -' to I f 1 < < Y ; ~ ~ ~ r ! r ~; j. f ~ i ~ IS i d kt l t y ' t I ~ { ~' i j i F t ~ y 4 e i jt • Structural Demolition Plan • Filters 1 and 2 Structural Modifications • Electrical One-line diagrams • Electrical and Instrumentation plans • Process and Instrumentation Diagrams • Major Equipment Specifications • Mechanical and Structural specifications • Cost Estimate • Project Schedule The 90 % submittal will include: • Updated 50% submittal documents • Structural Demolition Details • Electrical and Instrumentation schematics • Electrical and Instrumentation specifications • Updated Cost Estimate • Updated Project Schedule 2.4 Agency Approval Once the 90% Owner comments are incorporated into the project documents, we will seal the documents and submit for Agency approval. 2.5 Final Bid Documents Agency comments will be incorporated into the final Bid documents and one set of electronic files and 4 sets of 1/2 -size printed documents will be delivered to the Owner. Drawings will be prepared in Microstation and converted to AutoCad, and specifications in MS Word. Assumptions: City will provide comments on the 50% and 90% submittal documents Design will be based on existing geotechnical information provided by the City in the preliminary design. Deliverables: • Four sets of 50% complete and 90% complete sets. • Two sets of Agency submittal documents. • Four sets of ~/s size 100% complete hard copy documents and one set of electronic files. 3.0 Grit Piping Provide drawings of the grit piping modifications suitable for quotation by Contractor. Two drawings will be produced showing structural modifications and piping details. , ~ ~ ,I ~ ? ~~ ~ t ~ k C ~ ` ~ : i ~ ~ I I ~ . ~ ' t ~x ~ ~ ` ~ ~ i I n ~ v i. ~~ ~$ 1. l ~. . 1 ~ 5 S 1[ ~ k 4 :Eay t ~ i ~ I 1 1 ~ ~~ i s ~ ~ t ' , a ~ ~ S . f ~ i ~ I ~ ~ 'i ~ 5 ~ ~ ' : 4' f d ~ ~1: r , 4 a ~ . a ~ ~ i ~° ~ tt~ ~ ~ y I ~ ~ i ~ ~ ~ I i I I I s : ~ ~ ,~ f ~ ~~G ~~ . i ~ I ~. ' i '~ 1' i . { ~~~ } ~ u t~ ~ ~ ~ I . ~ I h ,I ' .4 ' V , ; 'll4, ~ ~ ~ . I S ~ d j 3 ~ t x , Y .J i, , ~ y. r :~ i- t I ~ ~ I ~~x ~ ~ s -~ ' I ~ ~ I ~ ~ ' ` ~ ~ { ~ . f .'~ ~ ~.~ ~ ~ l .t ~ ~. . i 2'-i. ~ f. ~ 'i. , ?~ S :~ ~ ~. '3i~ i (i~ ~ - f ~~~ i q • Attachment B Compensation Level of Effort The task level of effort estimates are summarized in the following table. CH2M HILL has developed this level of effort estimate based on the work plan presented herein and assumptions stated previously. The fees will be billed as time and material, and will not exceed the total amount below without prior approval by the City. Level of Effort Task Description Total Task 1 Project Management $2,500 2 Design $25,000 3 Grit Piping $10,000 Summary -All Tasks $37,500 ~~~W u«~u~C a ~ io utarx-up un suvconiI'actors. Hll costs will be billed as time and materials basis not to exceed the value above. Schedule Same as original task. ~ i ~ ~~~~; a~ <<„~. ~ R ~ ~ ~ i ~ ~~ { ~~ ~ ~ 2 ~ ~ t ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ - a. jt ~~ ~a' ~ ~ ~ ~ f i ~~ ~ ~ ~ k~n I ~ ` t ~ I t,k ~ ~ _ t.i ~.~ `- 1 ~~~~. i C S ~ € ] ~ . t ~ . ~ ~ _ 1 t~ 1 tr. 1 ~ ~ ~ l - ~ ~ S . i ~ ~ ~ ? 3 ~ ~ ~,5 ~ ~ ~ `~#, ,~ ~ ~. ~ ~ a 4; I 1 ~ ~ ~... f } ;~ ~ ~~f ~ y 3 D 1 + t ' , ~ ~ ~ ~ II I ' }~ { '.~ I ~4F ~ 1. ~ r ~ a ~ , j 3 [ i' r ~ ~~ r~ ~ ~ i ~ ~ ~:~! ~ i I ~ ~ ,4 , t ! 1 } o ' ~ ~ ~,' x ~ 'r. ~ t ~~ ~ ~ ~~ I ° ~ ~ ~ a 3 i ~ e r t. ~" ! `_ .~ ~ ~Nr i ~ '~ ~ , AME~MENT NO. 1 TO TASK ORDER N0~2.5 UNDER THE MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN AND CH2M HILL, INC. This Task order is entered into by and between City of MERIDIAN (OWNER) and CH2M HILL, Inc. (ENGINEER), according to the terms and conditions of the Master Agreement (AGREEMENT) for Professional Services, dated January 1, 2007. See Attachments A and B for the Scope and Fee for the Amendment No. 1 to Task 2.5 All other terms and conditions of the original agreement will remain in full force and effect. IN WITNESS WHEREOF, the parties execute below: For CH2M HILL, Inc. dated this day of 2008. By: Name Title For City of Meridian dated this day of , 2008. By: Tammy de Weerd, Mayor Attest: Jaycee Holman, City Clerk Approved By City Council: ~.i ~ i ~ ,j -~ t 1'~. { ,k'~ ~ ~ ~ r' ~ _ _. ~- z j ;i S ~ ~ i ~~ ~ ~ i ) ~ ~ ~. L s - 1 1 ~ i ) ~ ~{_ l.: ~ ~~ i ~_ ~ ~ - k ~ ! ~ a ~~ t ! ~ ~ 4 'i ~ i , ~ ~ a , ~ i , ~ ~ I ~ ~ ,~ ~i ~,, ~~ j ~~ ~ - ~ _' i y' ' I t- r j ~& ~ i ~ ~ , 'i 4 JJ ;;F 3 S ! ' ~ i i 1 }~ '~ ' ;' ~ 3 : ~ ~~ r y p , I I# I ~ ~ E ~ G ~ ~~ ~f~ f i !' ~ , r ~ i '~ ~ s F ~ ~ ~ ~ ~~ ~ z ~. ~ t kkk 1KM+11 ) r I ~ ~ t, t f 7 3 ~ ~ ` fl ~ ' ` ?~: - ~i i') .~ ~ ~ ~~ ~: ' s Memo ~~~~~~ MAC ~ ~~~~ ,~ i, I` To: Jaycee Holman; Tara Green From: Clint Dolsby, P.E., Interim City Engineer CC: Thomas Barry, P.E., Public Works Director t City Cf ~eridda~ City Cle~~ Ccc Date: 05/08/2008 Re: Proposed Agenda Item for May 13, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the May 13 City Council agenda, under consent agenda, for Council's consideration: Chancae Order No. 6 for the Wastewater Treatment Plant Exoansion Project Additional work is regwred for the wastewater treatment plant expansion project. This change order consists of the following work, which is 1.04% of the original contract amount for the project. This makes the total changes from Change Order No. 1, 2, 3, 4, 5 and 6 equal to 8.8% of the original contract amount. • Blower Inlet Piping Modifications (WCD 33) • Increase RS 42" DIP pothole (1NCD 39) • Relocate SPS Hatch Mechanism (WCD 43) • Digester No. 1 and 2 Chemical Feed System (WCD 46) • AB 2 handrail, ladder and grading modifications (WCD 48a) • Power for PE sampler and SPS (WCD 49) • City trailer power (WCD 50) • Replacement of gas cleaning valves (WCD 51) • Site paving adjustment (WCD 52) • Credit for remaining wood baffle allowance (WCD 53) • Redundant SPS level element (RFP 25) • AB No.1 and 2 concrete and metal work rehabilitation (RFP 27) • AB No.1 and 2 ML pipe blast and recoat (RFP 27a) • Addition blast and recoat of ML pipe (RFP 27c) JC Constructors, Inc. submitted a cost for this change order as summarized below: • JC Constructors, Inc. $87,480.75 • Page 1 i 1,, ~~ { ri ~i ' , ~ ~ i i ii ~; t i. ~ ; ~'' ~~ i ~~ i ~ ,~ , 1i i ~,~ ~' ~. ;~ c'.i !. i; } ;. ~~ ,`. i. ~ ~ s ~ ~ ! ~ ~ t li: i 1 ~ ~: }~ ~ , ~: ~ , ~. : ; ~ . ~ ~ 1 , ;, ; i tl ,. ~ ~ 1 tt; ! a i t t \~ ` ti S t ~: ~ 5 ~ ! p; t ~~ ! ` j _ ~ ; ~ , ` ~ ~ ~ ! ;4 1 1 } ! ~, ~= f ~ ~ , ? I ~ Y Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No. 6 for the Wastewater Treatment Plant Expansion with JC Constructors, Inc. for $87,480.75 and authorize the Mayor to sign it. Change Orders No. 9. 10 and 11 for the North Black Cat Trunk Sewer Additional work is required for the North Black Cat Trunk Sewer. This change order consists of the following work. This makes the total changes from Change Order No. 1 through 11 equal to 4.77% of the original contract amount • Due to unforeseen conditions Brown Construction imported an additional 8,201 cubic yards in April. • One additional manhole was added to the North Black Cat Trunk Sewer. • Additional surveying was required for the manhole relocations and additions. Brown Construction, Inc. and the Idaho Survey Group have submitted cost estimates for these change orders as summarized below: • Change Order No. 9 $22,885.00 • Change Order No. 10 $435.00 • Change Order No. 11 $435.00 • Summary of Change Orders 6, 7 and 8 $23,755.00 Recommended Council Action: The Public Works Department recommends that City Council approves Change Orders No. 9,10 and 11 for the North Black Cat Trunk Sewer with Brown Construction, Inc. and the Idaho Survey Group for $23,755.00 and authorize the Mayor to sign them. Plant Operation Assistance. The Public Works department would like to request to increase the budget from the approved amount of $35,000 to $46,000 for the additional two months of plant operation assistance that will be provided by CH2M HILL OMI. This will provide time for a Senior Technical Advisor in Process Control, Maintenance, Laboratory and Quality Training to provide assistance with the review of plant operations. Recommended Council Action: The Public Works Department recommends that City Council approves an additional $11,000 for Plant Operations Assistance with CH2M HILL OMI and authorize the Mayor to sign it. Amendment No. 1 to Task Order 2 5 -Filter 4 Final Design CH2M HILL has submitted a task order, scope of work, and budget for the engineering services. They propose to complete the work for $37,500. This is an extension of the miscellaneous wastewater services agreement approved by City Council on the 12~' of December, 2006 for the Engineering Services for Miscellaneous Wastewater Projects. This amendment provides engineering services for the design of three Cloth Disk filters instead of one Aquadiamond filter, a ramada type filter cover and grit piping mod cations and the continuation of the optimization program at the wastewater treatment plant. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for Amendment No. 1 to Task Order 2.5 -Filter 4 Final Design with CH2M HILL for $37,500 and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. • Page 2 43~ 3 't 1 ~ii~ j ?~~ ~,~~ 9=1r ! ~;` '. ~ ! s,` r ~ ~ I ~ '~ ~ ~ a ~ , 1 ~~ t ~ ~ ~ ~. ~~ ~ ` fit; i 1 ~ ~' ~ ~x ~ ' I a. ~ ~ ~ ~ .~ ~~ ~ i : ~ r : 3, I ~ ~ ~ ' ~ ' ~ ~ '~' ~ . ' ~ ~ • , ':I ~ ~ ~ ~ ~ ;. .~ s ~ I ~~ t ~ f ~ ~ is i . f t f «. ~ ty:: ~ f. I ~ :, ~ ~ _ ~ ~ ~. ~ ~ May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. 4-A REQUEST Update from Petra AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Clty of Meridian. ~ : ~ ~~ ; ~ ~ ~ ~ ~ II~II ~ _ 7 j 1 ! ~ ~ 7 yyy~ 1 ~ i . Ys~ , i ~ ~ t t Z r - ~ r ~ ~ t . ~ ~ ~ I ~} tt ~ ; Y ~ ~ F r ` ;EM i i I F~ ~~ . _ , ( i i I S ~ ~S 1 ~ 1 , ~ .- ~~ 1 I i~ 7 1 ~ i 1 i 1 ~ 1 ~ ~ : a ~ L i ~ ~ !'r ~1 6 ( !-{ - ' ~ ~ ~. i{ ~ i ~ ' ~ ' ~ 1 ~ .!~ ~ 4~ i s ,~! ~ rl ~ ~~ ~ I ~~ _ : i r ~ ,{, U' ~- ~ ~~ ~ - s ~i - .. ~ ~ .~ ~ I ~ ; ~ ~~' r y f f t ~~. ~ ~ p t ,, #~ ~ J ~ , F 4 ~ n _~ ~ 1 '1 ° S i t v ~~~~ ~ ~ ~ i J ~ t F S * l t. "d 1 i ., r t F ~=k ` i i .. e ;3 v ' t } ~ 1 ~ ~ s w, h 1 I ~ ~ '{ t y ( . l ~ ~ ~ j ; i ~ ~~ ~ , ~ ' ; ~ { E a i ~ f I, I ~ ~} ~.';' .. ~ . ~ ~J ~, i u„~ ~ ' .r~,_ ~ a .. _ i_~ y S, __ __ v a~ -`~~.~ `" ` ~ ` ~~ ~e~~ :~ :-, ~^ Y : IfRR'~~Ci... ~.~' E IDIAN`-- _ _ , ~-~ ~'i~~,~ ~;,,~ rs: ~~fic 4 1VlE RI D IAN CITY HALL MONTHLY REPORT MAY, 2008 ~~. MAY 1 ~ 20~ ~'I~ ~f .t~~eri~fa~e R=1~° ~l~k ~'~~e~; TABLE OF CONTENTS: Section 1 Executive Summary Section 2 Schedule Section 3 LEED Section 4 Financial Section 5 ASI's Section 6 RFI's Section 7 Submittals Section 8 Photos ~ ~L~ ~ `r~ ~ i ~ i c ~ ~ t~ F ~ ~ ~ f ,r ~i i I,i ; ~ i ,! r s :~ E ~ ;~ ~ ~ ~ c ~ ' ~ t ~ ~ ~ ~ I ~ ~ : t ~ 1'~ '` I ~ I ~ ~ ~ ! 't ;~ `tt~ '~. ~F ~ ' ~ 3 l~ ~ ft ~ ~ ~~ ~ j ~ j ~ L i ~ ~ ~ e i I~ ~ ~ ~~ .,~ ~~ ) )tt i I x ~ ~~ Q J. . ~ ~ ~ . 1 ~ ~ ~1 7 ,~ ~i ! ~ ,, • EXECUTIVE SUMI~ZARY SCHEDULE: o Current Estimated Completion: October 15, 2008 o This includes the latest changes to Public Works and the Mayor's Office. o A foundation permit from for the Heritage Building has been received and work is scheduled to start on May 12~`. o ACHD approval is required to start the work in the public right-of--way. LEEDS: o Project is scheduled for Silver LEED's accreditation. o Targeted points are 36 points out of a range of 33-38 for Silver. FINANCIAL: o The building budget is $20.42million. o Phase II, and III, the building phase, are 84% billed to date. o There are a total of 22 proposed change orders with an approximate value of $312, 542, currently pending approval. ASPS & PR'S: o There is a total of 88 ASI's and 2 PR's issued to date. RFI'S: o There is a total of 114 RFI's to date; 6 are active and 108 are closed. SUMBITTALS: o There is a total of 218 submittals to date; 24 are active and 194 are approved. 5 o ~~ z ------------------------------------------------------------------------------------------------------------ ~-= ------ ~~ a ~ : ~ o ~ o . o ? -------n -~'' '.^; ------------------------------------------------------ -- W ~ m -•---------------------------------------------- z a $ r ~ o LL v, 3 ------------•--------------------------------------------------------------------------------------------- g- ----- a~ F ~ F _ ~ ____._ _________________________________________________________________________________________ ________W.. ~ W .... d .::: d ... J ., G :Y ...~ '::.. •::: .. ~ ~ ______________ _____ _____________________________________________________________________________ Y.______.... ... .... - U O d' J j j a .. ~.~. 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O z p m ~ ~ m ~ ~ ~ ~ ~ ~ ~ c ~ ~ ~ ~ r$ ;Q $ 'o o' ~ o ~ c Y u. m a w m r g J u, in w LL a d ~n a .o ~~ ~ a F- ~ J H ~ - u m (q O a ~ ~ ~m e ~ ~ ~ ~ °~ ~ m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~t ~ ~ ~ ~ ~ g s s o ao ~ ~ ~ ~~ i~ i~ CONTRACTORS LEED Update s-1-2o08 • Point Overview 0 36 Points Attempting o s Additional Possible Points 0 22 Points Unattainable • Water Efficiency Water Use Reduction Credit 3.2 o .Calculations show water use reduction from baseline by just over 30%. Final calculations will be checked on completion. • Energy and Atmosphere -Fundamental Commissioning of the Building Energy Systems, Prerequisite 1 o Heery International, Commissioning Agent for the project is making weekly visits, key to his commissioning report. He notes any discrepancies or concerns for prompt resolution. o Air pressure testing of access floor, First floor south. Test floor to ensure sealed penetrations, and joints. Documentation of air loss documented by mechanical engineer, Petra, and Heery International. Documentation of LEED EQ Credit 3.1 Indoor Air Quality -Construction o Monitoring in progress of all activities for HAVC system safeguards, such as plastic covers over open ductwork, cleanliness of underfloor areas, and any inspection of all adhesives and sealants in use for their VOC contents. This requires photo documentation, and a daily log of all activities. ^ Plastic On Ductwork ^ MERV 8 Filters LEED Update 1 of 2 • Material Recycling -Materials and Resource Credit 2.1 & 2.2 o Dumpster Update -List of recycled items to date. Approx Approx Yards Yards To Material Type Capacity (in cubic Yards) No. of Dumps Recycled Landfill Metal 20 8 160 Plastic 10 3 30 Cardboard 10 7 70 Wood 10 19 190 Sheetrock 30 4 120 General Trash 30 5 150 570 150 To Date: 720 cubic yards sent out, 570 sent to recycling. Currently 79.7% Diverted from Landfill. LEED Update 2 of 2 ~ ~ a ~, , ~ ~ ~; ~_~ ~ ~ ~ : { ~ I ~ ~ ~ i( '~ I j ~ Z~v't ~ ~ ~~ ~ 4 ` t ~ : _ l ~ T ~ , ; ~ A A. Y ~~ ~ F 7 1 ~~ I 1 ~ F~c i f:F ~ ~j ~ ' j I ~ j ~' l '. i 1 ~ 1 ` p ~. 3 i ~ ~l ~ 1 ~ ~S ~ ~ ~~ 7 1 ~ '. ~,~ ~ ~ S ~ . I~ ~ ~ r[k }i ~ ~ ~ ~ i~, ~ ~ Z ~ F i is , s ; f t i 5 i i i ~ ~ >. k .4 ~ ~ ~~ j / ~ f t ~ ~ ~ r ~ a f s ~ ~ ~ ~~~ ~ ~ aS i ~, ~K ~ ~ t t ~ Fpi ~ ' f ~ !" 3 ~ ~ ' ~ '~ ~f, ti >1 , f ~ ~ , r ~ i ` '~ ~ ~ c ~ ~ ~ ~ is ~ ~ ~ ~~ ~ ; ~ ' ~ ~ t, ; i ; ~ ~ ~ >~g ~~, ~' ~~ ;s ' ' ~~ ~ I~ ,j-3 ~ F A ~j ~( • LEED for New Construction v2.2 t. g e o Registered Project Checklist Project Name: Project Address: Yes 7 No Prereq 1 Credft 3 Credit 4.1 credn a.2 Credit 4.3 Credft 4.4 Credit 5.1 Credit 5.2 Credit 6.1 credn s.2 Credit 7.1 Credit 7.2 Construction Activity Pollution Prevention Required Site Selection 1 Development Density & Community Connectivity 1 Brownfield Redevelopment 1 Altematlve Transportation, Public Transportation Access 1 Alternative Transportation, Bicycle Storage 8~ Changing Rooms 1 Alternative Transportation, Low-Emitting &Fuel-Efficient Vehicles 1 Alternative Transportation, Parking Capacity 1 Site Development, Protector Restore Habitat 1 Site Development, Maximize Open Space 1 Stormwater Design, Quantity Control 1 Stormwater Design, Quality Control 1 Heat Island Effect, Non-Roof 1 Heat Island Effect, Roof 1 Light Pollution Reduction 1 Yes 7 No 7~p 71.. .. ~•-,- .i credit 1.1 Water Efficient Landscaping, Reduce by 50% 3 credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation credit 2 Innovative Wastewater Technologies 1 credit 3.1 Water Use Reduction, 20% Reduction 1 credit 3.2 Water Use Reduction, 30% Reduction 9 3 3' ~ ~ '• V Prereq 1 Fundamental Commissioning of the Building Energy Systems Required l~ Prereq z Minimum Energy Performance Required Prereq 3 Fundamental Refrigerant Management Required °Note for EAC7: All LEED for New Construction projects registered after June 26 °i, 2007 are required to achieve at least two (2) points under EAc1. ®Credit 1 O timize Energy Performance 1 to 10 10.5% New Buildings or 3.5% Existing Building Renovations 1 14% New Buildings or 7% Existing Building Renovations z 17.5% New Buildings or 10.5% Existing Building Renovations s 21 % New Buildings or 14% Existing Building Renovations a 24.5% New Buildings or 17.5% Existing Building Renovations e 28% New Buildings or 21 % Existing Building Renovations s 31.5% New Buildings or 24.5% Existing Building Renovations ~ 8 35% New Buildings or 28% Existing Building Renovations e 38.5% New Buildings or 31.5% Existing Building Renovations ° 42% New Buildings or 35% Existing Building Renovations 1c ;credit 2 On-Site Renewable Energy 1 to 3 2.5% Renewable Energy 1 7.5% Renewable Energy 12.5% Renewable Energy 1 Credit 3 Enhanced Commissioning 1 i credit a Enhanced Refrigerant Management 1 ~~ credit 5 Measurement $ Verification 1 ~ credits Green Power 1 continued ... • i Yes T No 3 2 8 ~ •® i 1 Storage $ Collection of Recyclables Required 1.1 Building Reuse, Maintain 75% of Existing Walls, Floors & Roof 1 1.2 Building Reuse, Maintain 100% of Existing Walls, Floors & Roof 1 1.3 Building Reuse, Maintain 50% of Interior Non-Structural Elements 1 2.1 Construction Waste Management, Divert 50% from Disposal 1 2.2 Construction Waste Management, Divert 75% from Disposal 1 3.1 Materials Reuse, 5% 1 3.2 Materials Reuse,10% 1 a.1 Recycled Content, 10% (post-consumer +'/2 pre-consumer) 1 a.2 Recycled Content, 20% (post-consumer + /: pre-consumer) 1 5.1 Regional Materials, 10% Extracted, Processed ~ Manufactured Regior 1 5.2 Regional Materials, 20% Extracted, Processed & Manufactured Regior 1 s Rapidly Renewable Materials 1 7 Certified Wood 1 Yes T No 11 3 1 ~ .v •.. A '• Prereq 1 Prereq 2 Credit 1 Credft 2 Credit 3.1 Credft 3.2 Credit 4.1 Credit 4.2 Credit 4.3 Credft 4.4 Credft 5 Credit 6.1 Credft 6.2 Credit 7.1 Credit 7.2 Credft 8.1 Credft 8.2 Minimum IAQ Performance Required Environmental Tobacco Smoke (ETS) Control Required Outdoor Air Delivery Monitoring 1 Increased Ventilation 1 Construction IAQ Management Plan, During Construction 1 Construction IAQ Management Plan, Before Occupancy 1 Low-Emitting Materials, Adhesives ~ Sealants 1 Low-Emitting Materials, Paints & Coatings 1 Low-Emitting Materials, Carpet Systems 1 Low-Emitting Materials, Composite Wood 8~ Agrifiber Products 1 Indoor Chemical 8r Pollutant Source Control 1 Controllability of Systems, Lighting 1 Controllability of Systems, Thermal Comfort 1 Thermal Comfort, Design 1 Thermal Comfort, Verification 1 Daylight & Views, Daylight 75% of Spaces 1 Daylight & Views, Views for 90% of Spaces 1 Yes 7 No 1 credtt 1.1 Innovation in Design: Provide Specific Title °i Credit 1.2 Innovation in Design: Provide Speck Title °i credit 1.3 Innovation in Design: Provide Specific Title °i credit 1.a Innovation in Design: Provide Specific Title 1 credit2 LEED®Accredited Professional Yes 7 No ~I i ~~ 1 1 Certified: 26-32 points, Silver: 33-38 points, Gold: 39-51 points, Platinum: 52-69 poi • __ _ . _ - Meridian City Hall ~~:K so[.ro Meridian, Idaho o^~°e°, ~oN~~xa May 1, 2008 ~~V~ E IDIAN~- i®Ali® INCLUDED IN BUDGETS Current Budget May 1, zoos 1 2 3 hale I - Buil i De of n $ batsmen 4 Creams Demolition & Abatement $426 357 5 6 Total Phase I - Buildin Demolition ~ Abatement $426,357 7 8 Phase II -Core & Shel 9 Sitework 8 Utilities $610,314 10 Structural Concrete $655 595 11 Mason $1,584 760 12 Structural Steel $1,847,000 13 Rou h Ca $0 14 Insulation ~ Dam roofin $67,182 15 Roofin & Sheetmetal $182,990 16 Exterior Doors $7 820 17 Storefronts & Curtainwall $295,321 18 ShaRwall Fremin ~ D II $363,287 19 Elevator $222,100 20 Total Phase II -Core 8 Shell $5,836 369 21 22 ass III - TI/MEP 23 Architectural Metalworks $73,265 24 Ca en -Framin , Backin $112,000 25 Cabins & Casework $464,000 26 Insulation & Dam roofin $22,388 27 Interior Doors $277,230 28 Interior Storefront $68,678 29 Coilin Ovefiead Doors/Screens $5,590 30 Interior G sum D II S tams $1,038 550 31 Ceramic Tile $110,953 32 Resilient Floorin $182 354 33 Paint $ Wallcoverin s $151,275 34 S ialties $110,000 35 O table Partitions $20 840 36 Access Floorin $528,800 37 WlndowCoverin s $11,900 38 Flre Su ression S tams $412,879 39 Plumbin $953,385 40 HVAC $2,060,000 41 Electrical $2,749,895 42 Total Phase III - TI/MEP $9,353,982 43 44 hale -Plaza Landsc in 8 Site Im rovements 45 Sitework Utilities ~ HMAC Pavin $338,000 46 Water Feature $216,775 47 Concrete Unit Pavers $75,462 48 Landsca in $199,679 49 Structure) 8c Concrete Pavin Concrete $296,200 50 Mason $194,585 51 Steel Fabrications $130 450 52 Ca en , Bld Insulation & D II $8,400 53 Roofin 8 Flashin $10,495 54 Doors Frames 8 Hardware / S ialties TBD 55 Moisture Protection 8 Wate roofin $3,028 56 Paintin $11,400 57 Mechanical $29,064 58 Electrical $344,090 59 Total Phase N -Plaza, Landsca in & Site Im rovements -Total $1,857,628 Total Phase IV -Plaza, Landsca In & Site Im rovements -With Deductive Alternat es H:\PROJECTS\20061WesUvleridian Cfty Hall\Budgets\Budget History 8c Projections 050108 • 60 61 FF 62 Demountable Walls O lions to $1.163 Million $0 63 Audio Visual S tams $204 379 64 Telecommunication S tams , $219 000 65 Securi S tams , 84 695 66 Phone Service ~ E ui ment Provider , 67 Interior Si na a Packa a Allowance 25 000 68 Total FFSE , $533 074 69 70 General Co ditions 8 F s 71 Pro'ect Reimbursable Cost Allowances $279 812 72 Phase II General Conditions $181 029 73 Phase III General Conditions , $181,029 74 Construction Contin enc Balance $1 042 373 75 Winter Conditions Costs Incld in Conlin en , 76 Estimated LEED Certification Costs for Silver $205 000 77 Estimated Value En ineerin Allowance , $U 78 Contract CM Fee $574 000 79 CM Fee Pendin Chan a Order Chan a in Sco e & Com le ' , $376 808 80 Total General Conditions 8< Fee , $2 840 051 81 82 Total Pro act Direct Costs $20 847 460 83 84 ro act S e Costs 85 Contaminated Soils Removal $493 590 86 CM Fee for Contaminated Soils , $52,502 87 Unsuitable Soils Removal and Structural Fill for Contm 8 Unsuit 379 526 88 Total Pro act Site Costs $925 618 89 90 Buildin Construction Bud et w/Site Develo ment Costs $21,773,078 91 Less Creams Demolition & Abatement $426,357 92 Less Contaminated and Unsuitable Soils Removal 925 618 93 Current BuIlding Construction Budget $20,421,103 H:\PROJECTS\2006\WesUAeridian City Ha111Budgets\Budget History & Projections 050108 i~ i~ ii nl1ERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary 05/01/08 Contingency Amount Contingency Amount Contingency Allocation per 11/13/07 Budget $ Phase 4 Plaza -Allocation of balance of Plaza budget $ Current Balance $ Q Winter Conditions /Inclement Weather /Job Conditions Costs billed to dated thru Apr 08 Billing $ 162,710.89 $ Approved Chance Orders - Phase Z 3 ~ 4 thru 03/31/08 ' Phase Z -Shell CO#01 MJ's Backhoe (03) Ph 2 - Bldg Portion Only $ (216,744.00) CO#01 Rule Steel (06) Ph 2 - $ 35 766.00 ' CO#01 Schindler Elevator (11) Ph 2 , $ 1 600.00 CO#01 Sealco (12) Ph 2 , $ 22 388.00 CO#01 Sidewalks (04) Ph 2 , $ 137 108 00 CO#02 Sidewalks (04) Ph 2 , . $ 4 371.00 CO#03 Sidewalks (04) Ph 2 , $ 23 550.00 CO#01 TMC (05) Ph 2 , $ (32,348.00) CO#02 TMC (05) Ph 2 $ 324.00 Phase 3 -Tenant Improvements & MEP CO#01 Buss Mech (32) Ph 3 $ 4 922.00 C0~1 AWC (24) Ph 3 , $ 7,665.30 CO#~01 Commercial Paint (28) Ph 3 _ $ 200 00 CO#01 Hobson Fab (33) Ph 3 . $ 1 335.00 CO#01 Tri-State Elec(34) Ph 3 , $ (6,064.75) CO#01 Suncrest/B~B (17) Ph 3 $ 267 75 CO#01 Id Custom Wood (19) Ph 3 . $ (5,479.66) C0~1 ABS (22) Ph 3 $ 7 952.00 CO#02 ABS (22) Ph 3 , $ 5,420.00 Phase 4 -Plaza None to Date $ (7,767.36) $ Change Orders Pending Approval - 22 ' $ 312,541.28 $ 16 CO s Pending City approval ' 1 CO Pending Contractor Action 5 CO's Pending A/E Approval C ONTINGENCY AMOUNT -BALANCE REMAINING $ Page 1 of 2 700,000.00 342,372.00 1,042,372.00 879,661.11 887,428.47 574,887.19 574,887.19 ' ~ ~ ~ ~ ~ ~ Z ' ~ ~ ~~ P + z ~ } 2 ~ S ~ ~ ~ i7 . ~ r 1 1 1 ! S. $ 4 f ~ f F ~ ; 1 ~ ~ ~,~ ~ 1 ~ '„ p~ ~ ,~ , ~~ r~. ~ i ~ ~ ~ ; , n ~~ N I , ~ { ~ ~ ~ ~ ~ ~ ~~ 1 j ~, ~ "~ ' ~' :' ~ ~ # ~ ~ f ~~h ~ i ~ ~ ~ ~' ~ 1 ~~ t r ~ r I _ ~ ~ ~ t i p' r a i ~' ~ ~~ t tf i ~ ;P i i 1 . ~ ~ ~ ~ ~ t l ~ ~ ~ { : '1 ~ ~ f r R H ~ 7 ~ t~4: ~ ~ i ~ ~ ~ t i 1 P tl ~ ~ ~ E 'S F 1 ~ ~ 1 ij i t r s 5 3' , ~~ ~ i ~ _~ ~ 4 I i ~,~ ~ I [ s r t F. E: ~ 1 i MERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary ~J 05/01/08 Contingency Amount u'ro~ectea suture Auocanons Winter Conditions/Job Conditions $ 30,000.00 Estimated Amount of Outstanding Pricing Pending CO $ 110,000.00 $ 140,000.00 Projected Uncommitted Contingency Amount $ 434,887.19 Page 2 of 2 - -- I --~ € - - ~- - ,~ : k ~~ u~ { ~ ~-- ~sE f -.~ ~~ a ~ ~ T- - -, - -- ~ ,; i~ ~ ;. f '~ ,s f,~ ,;~ ~ k e. n~ ~ I ' ~~ 'i ~ ! G ~ i c ~ ~ t i ppp ~ ~ `' ' ~ {r '! {{ ` ~ ~ I ~ ~ 7 yyy ~Lr- ~ ~ ~ f F ~ ~ ~ ~ III i ' ~ ~ ~ ~ y i 7[[ I _ Y 2- ~ > - • ~ ~~~ ,~ ~ ~ ~ ~ ~r ~ ~ .~ ~V t r i 5~+ C ~ ~ a ' f r PP. y ` S if t ~ 1 ~ ~ + ~f ~ } } ~ 1 t ~ k ~ :;~ ! ~ i ~, ~ i ~,~ ~ I rF i ~ 1 i i I ~ f ~ I . 1 ~ 4 ~ r k ~: k f. ~ t r ~2 ,i i ~:: ~ k ~ ~ } . y t } ' ~ ~ ~ . 4 I I S ; ~~ 1 ~ ~ 2 7 ~`~ j ~ i ,. ~ I ~ ~ ~ ~ ~ ~. ~ ~ ' ~ ~~ Y ~ ~,. ~ i,t _ U e e 1 ' • ! PETIZA INC MERIDIAN CITY HALL 05/01 /08 Pricing Summary -Recent Pending Items PR-01 Mayors Suite Revision $ 32,890.00 PR-02 CO2 Montoring $ 34,255.13 Pending City NTP ASI-35 Loading Dock - Backfill, WP 8 Dock $ 77,701.00 Bumpers ASI-81 Office Revisions - 2nd Floor TBD Pricing in progress ASI-85 Exterior & Lobby Floor Power Outlets $ 16,293.21 Pending City NTP Plaza Revisions -Including Water Feature TBD Equipment & Doors, Signs & Speciality RFI-91 Power Shutdown Room 311 $ 11,721.78 $ 172,861.12 ' Note Pads 323-4500 BOISE, IDAHO ' 1 RCE-1875 m ROCS SQLID ' 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE• (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date. 4/30/2008 Project No: 06-0675 Page: 1 of 37 Note PadIteim No Status Required Ball In CourtNotes Opened Closed ~1SI 01 _ >ASI No. 01 - - - -- - 00001 PRO Fumish all labor, materials and equipment 4/20/2007 necessary to revise details A4 and 65 on sheet S3.1 and A3, 63 and C3 on sheet 57.2 as shown on attached sketches dated march 28,2007. ASI 02 A5I No. 0?--- - = - - - - - 00001 PRO Fumish all labor, material and equipment 6/26/2007 necessary to preform the following work: -Revise the finish floor elevation to 2610.4 -Footings and foundation shall bear on undisturbed native gravel or compacted granular fill per specification section 02300. -Any existing site fill encountered beneath the footings and foundations shall be removed to the undisturbed native sand and gravel -In areas where removal of contaminated materials has extended below the bottom of footings, the over excavated areas shall be bade filled and compacted with granular fill per specifigtion section 02300. -Areas where excavation has occourred to enable the abandonment of water wells shall be badcfilled with granular fill per specification section 02300. ASx 03 - ASI No. 03 - - - - -- - 00001 PRO Sheet A3.1: Di -window Frames Types-revise 6/13/2007 frame type 13 per the enclosed Sketch. Attachments:SK-1 ASI 04 ASI No. 04-, - ' 00001 PRO Sheet S5.2: The framing layout for the roof 6/26/2007 joists is specified to be at 5 equal spaces; however the framing. plan shows 6 equal spaces. The enclosed sketch SK-1 shows the ' appropriate number of joists and spaces. Sheet S7.5, Detail E4: Revise the detail callouts ' for the TS sections to be TS 20x4x5/16 in lieu of the TS 16x4x5/16. See enclosed sketch SK-2. Attachments;SK-i, SK-2. ~~~ ® Repoli R NP 01 on ~~ 323-4500 BOISE, IDAIiO a RCE-1875 R~C~ SOLI] Note Psds 1097 N ROSARIO STREET •' MERIDIAN, ID 83642 • PHONE• (208) 323-4500 • FAX: (208) 323-4507 - Project Name: Meridian City Hall Date: M30/2008 Project iVo: 06-0675 Page: 2 of 37 '' Note PadllEem No. Status Retlui~ -' Ball In CourtNotes Ouened Closed ASI Q5 ASI, No. 05 - --- -- _- -- t 00001 PRO Sheet S2.11 and S2.12: Refer to the enclosed 6/26/2007 sheets for revisions required for the top of footing elevations based on the revised grading ' plan. Sheets S5.2: Revised details D2, D5, D6, and Ei to reflect a deeper grade beam at the similar ' ~nditions on the north side of the building. Sheet 55.3: Revise details Bi, B2, and B3 to reflect the reference to the foundation plan for the T.O.F. elevations. Add the Footing Step Detail D6 to Sheet S5.3. ' Attachments: Sheets S2.1 and S2.12, Sketches SK-1 thru SK-8. i~ i~ u II i~ i~ Exp~'~ian® Report R NP 01 1 ~ I i ~~ f 6 I ~~ ? I~ .~ 1 ~, l fff~ h . iY{ [ ~ 'i' j ' ~ ~ Il i ~ (e 3 i S ' ' ~~ a j 7 z ~; ~"~' ~ f ~ ~ I ~ ~~ ` 3+ ~ ~ # 4 fin [ •f~ R ~ ! ~ ' a ~ r i ~ ~ ~ .~ r r ~ ; ~ E 1 ~ { It ' d ~~i ~ ~ ~ #. ~ ~l; ~ ~ ~ _ ~ ~ ~ ~ ~ 1 ~ . ~ r :k t ~ ~ ,: ~ ~,~_ ; F ~~ ~ f~f ~r t i il~ S ~ I u ~ J 1 ~ j ~ SS11 ~ I ~ ~ ~ ~ t 1 @ ~ I ~~ 1 ? ~y -: ~ ' ~ S j j • 1 ~ ' 6 n C . ~ ~i . ~ iii P ~~ ll '~ '~ 1-, Ati gg ~ ~ ~Y ~ j ! ~ ~ l , 'N ' ~ I ~ ~ f ~ 4 '.j `~ i I y ~ ~ t~ ~ 1 II II . .~ ~,~ Note Pads 323-4500 BoYS~, mAxo ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Protect No: 06-0675 Page: 3 of 37 ' Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI'06 ASI No: 46 _ ' 00001 NEW In response to the ACHD plan review 6/4/2007 comments, the attached civil drawings reflect the following modfications that have occurred ' to the civil drawings: i. Sheet C1.0 has been added regarding construction requirements. ' Sheet Ci.i 2. Keynote 14 has been modified to include ACRD truncated dome requirements. 3. Dimensions have been included to R/W line from centerline for both Meridian and Broadway Road. 4. A dimension has been added showing the ' distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modfied per ACHD requirements. •7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the .new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been - .modfied to 20' at TBC. 1 11. The roof drain has been rerouted to the . southern seepage bed in the parking lot. The seepage bed size has been changed aaordingly. 12. The seepage bed located in Broadway Avenue has been eliminated. All storm water - from the Broadway Ave- right of way will ~ ' routed into existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. • 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop I sign at driveway. 16. Key Note 30 has been added for new 4" pvc pipe that is used to-tie foundation drainage system into new 48 " dia. manhole per added key note 31. ~~~~® Report R NP_Ot i~ i~ i~ ~. ~ (Vote Pads 323-4500 BOISE, IDAIiO 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323507 Project Name: Meridian City Hall Date: M30/2008 Project No: 06-0675 Page: 4 of 37 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed 17. Key Note 32 has been added for reference to curb tamer at curb terminus at Broadway Ave. 18. Key Note 33 has been added for connection of inlet ®tch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1 has be renumbered to Sheet C3.1 Sheet C3.1 19. Source of groundwater data and design ' Infiltration rate has been added to Sheet C3.1 Sheet C4.2 has been renumbered to Sheet C3.2 Sheet C3.2 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet c4.3 has been renumbered C3.3 Sheet C4.1, C4.2, C4:3, C5.1 and Sheet C5.2 ' has been added to the set. It II t ~~ Report R NP 01 ~~ _ ~:~ j~~~- `~~~~ Note Pads 323-4500 BOISE, IDAHO RCE-1875 1097 N ROSARIO S17tEEF • MERIDUW, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Nam®: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 5 of 37 Note PadItem No. Status Required Ball In CourtNotes Oaened Closed >ASI 07 ASI No 07 - - --- -- - -- - 00001 PRO Sheet C1.0: has been added regarding 6/26/2007 rnnstruction requirements II ~~ II n i~ n i~ 1 Sheet C1.1: 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line form centerline for both Meridian and Broadway Rd... 4.A dimension has been added showing distance from centerline of railroad tracks to the south properly line. 5. Long'~tudinal and cross slopes have been added. 6. The driveway approach has been modfied per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new • driveway. ' 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The .seepage bed size has been changed accordingly. . ~ 12. The seepage bed located in Broadway Avenue has been eliminated. All stormwater form the Broadway Avenue right-of-way will t~ ' routed into the existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. • 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Not 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new.48" dia. Manhole per added key not 31. 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Expeditlon® Report R NP_01 i ' ~ ~ ~.; t ~ fit ~ ~ ! ~ ! s ~~ .-t r~ I ~ I t I ~ 1 (~- '~ ~ ~ k E i ~. ff ~ j ` ~ ~ 3 ~ I ~ ~ , p' i i ~ ~; ~ ~ I ~ ~~ ~~ J( 11 Ise ! t ~ t, 55 ~7 ~ ~ ~ r '~ ~ ~ ~ ` ~ ~ 1 t ~ ~ f ` . € 1 ~ 1 t } g + ~ `~ ~ ~ ~ ~ t, ~ s ~~~~ J ~ ~ ~ i ~~ s ~~ ~ ~ ~i~ ~:l y f . i , ~:~ t ~ ~ ~~ ~ ~;~ ~ ~ ~ tF. ~ o ~ ~ ~ L 3: i I + ~ ~ ~ e i~ '} ~ F ~ 7! ~ 'y ~ 3 F t_ ` ~ ~ - t 3 ~ ~ 9 , ; ~ '19 , s t ~ ~ ~ i ~ i I,I ~ ~ ~ ~~, Note Pads 323-4500 BOISE, IDAHO RCE-1875 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 6 of 37 Note PadItem No. Status Required Ball In CourtNotes Opened Closed Avenue. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. ' Sheet C4.1: Has been renumbered to Sheet C3.] Sheet C3.1 19: Source of groundwater data and design infiltration rate has been added to sheet C3.1 Sheet C4.2: Has been renumbered to Sheet C3.~ ' Sheet C3.2: 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet C4.3: has been renumbered to Sheet C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 have been added to the set ' ~ Attachments: Civil Drawings C1.0, Ci.i, C2.1, C3.1, C3.2, C3.3, C4.1, C4.2, C4.3, C5.1 and CS.: AEI Q8 _., ASI No, 08 00001 PRO Sheet S0.01: Add details C4, C5 and D4 to this 6/26/2007 sheet, per enclosed sketches SK-1, SK-2 and SK-3 Sheet S3.1: Revise details A4 and B5 enclosed sketches SK-4 and SK-5 Sheet S7.2: Revise detail A3 per enclosed sketch SKI Attachments: Sketches SK-1 thru SK-6 ~~~® Report R NP 01 ~ ~ ~ ~. ;t ~ ~i ~ ~ ~ i ~ ~~:~ ~ ~ ' ~ is t L ~~ ~ ~ c } ~ ! ~ ~ ~ ~ .~j ry ~ L:~ ~ { ~ ~ ~ + ~ ' ~ ~ ~ ' f ~ y ~ ~ ~ ~~ ~~ ~ ~ ~` ~ t ..' ' '~ r ~ ~ i b F y {{ ; i ~'+ ~ I ~; ~ , i I ~~ R ~ f ' } j } ' , ~ , ' ' } ~3 t ~ S i ~ I{ ~ ~ f ~ i , it 1 l ~ ~ i ~ f .' ~~ ~ ~ ~ F t~ ~ ! ' i ~ ii f ~ ~~ ~ ~ ~' E ~~ ~ ~ ` s ~ 'i ; ! ~ ~ : ,~ ~~:~ 1 ~' i ~~ }~, fit i r -a ~ 3 '~ ~~ ~~ i ~ 'j r I ': 1 r '! ~ ~ ~ ! a ~~ g ~ Z, ~ P '. "~ j ~ ~, ', $ ~ ~ r ' s ~ ~ i ~ ~ ~ C -~~ ~ ~ ~ ~f/ s!z ~ ~ ~ L 'i ~~ ~ `~,, ~ t ~ y f. ~ ~ ` Note Pads 323-4500 BOISE, IDAFIO ' RCE-1 8 75 ~ ~ + ~ 1~OC'S. SOLID ~#ffi~TSRAL CONTRACTORS 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4J30/2008 Project No: 06-0675 Page: 7 of 37 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI Q9 ASI Nb 09 - 00001 PRO ~ Elevator Opening Framing: Revise the . 6/26/2007 dimensions for the framing locations around the elevators at each level based on the enclosed ' sketches SK-1 and SK-2. Sheet 57.2: Provide and additional detail G7 showing the increased dimensions between the edge of slab and the perimeter support framing. See enclosed sketch SK 3. ASI 10 ASI No, 1q _--- - - - --- - - __- - - -- - 00001 PRO Sheets A4.0, A4.1, A4.2, A4.3: Revise the 6/19/2007 exterior elevations per the enclosed revision ' sheets: A4.OR, A4.1R, A4.2R, A4.3R. Sheets A5.0, A5.1, 5.2, A5.3: Revise the wall sections per the enclosed revised sheets: AS.OR, AS.iR, 5.2, A5.3R. ' ExpedWon® P 01 Report R N _ ~' 323-4500 BOISE, IDAIiO RCE-1875 ~e ROCS SOLID t3BNBRAL COZITR.ACPORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: M30/2008 Project No: 06-0675 Page: 8 of 37 Note Pad Item No. Status Requi te Ball In Cou rtNotes Opened Closed ASI 11 ASI Nd. 11 00001 PRO Sheet S2.31: Revise the dimension between 6/19/2007 beams on gridlines 3 and 10 at the roof transition edge to ~ 1'-8".This will correspond with the dimension noted in the referenced detail. Sheet 52.31:Provide an additional detail reference Ei/S7.6 at the non-bearing edge of the stair vestibule adjacent to gridline F2.5. See enclosed sketch SK 1. Sheet S2.32: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be i"-8".This will correspond with the dimension noted in the referenced detail dimension between the edge of slab and the perimeter support framing. Sheet S2.32: Provide an additional detail reference Ei/S7.6 at the non bearing edge of the stair vestibule adjacent to F10.5. See enclosed sketch SK-2. - Sheet S2.42: Revise the dimensions for the elevator deck support beams as shown. See enclosed sketch SK-3. Sheet 57.6: Add detail Ei showing the configuration of the slab and wall framing at the stair vestibules of the 4th floor. See enclosed sketch SK-4. Attachements: Sketches SK-1 thru SK-4. ~1SI'12 ASx No. 12 - - - 00001 PRO Please issue the following clarification to the 6/19/2007 contract documents per attached Stapley Engineering Memorandum dated June 15, 2007. ASI 13 ASI No. 13 ;. _ - 00001 PRO Please issue the. following clarification to the 6/25/2007 contract documents per attached Stapley Engineering Memorandum dated June 20, 2007. Expedi0on® Report R NP 01 ~ ~ j ~~ j~ i ~ i i ~ ~ t 1. ~ _ ~ = fi- f ~~ '~ '~ 1 f I ~~ 4 f i T. ~ F ii i~ ~ i E ~ ~ ~ ~ t R ~ ~ ~ ~ ~ r ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i ti ~ ~~ ~ ~. ~.I~ i @ 11 ~i ~ ~ 1 ~ s ~~ f , .,. ~ ~ R ~ a .'~ JJ,, ra ' {~ [ qq ~ ' ~ + t 1 ~ H I ~ .~ ~ ~ i ; ~ i7 ~ ~ a 75 , . ~ ~ fh ''i I~ t ~ ~ ~ ` ~ ; w ~ G ~ y ~ I ~ } ~' ~~ I fi , ~ i ~~ ~ r ~ ~ A i ~~ ~ t ~ ~ ~ ~ i= ~t ~ ' ~ t~ I {~ { ~ 111 Note Pads ~~ 323-4540 BOISE, IDAHO ' RCE-1875 ~r ROCK SOLID 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 3231F507 Project Name: Meridian Clty Hall Date: M30/2008 Project No: 06-0675 Page: 9 of 37 Note PadItem No. Status Requi~+ Ball In CourtNotes Opened Closed ASI 14 ASI No. `14 00001 PRO ~ 1. Furnish all labor, materials and equipment as 6/26/2007 requined to install .plastic laminate panels in elevator cars No. 2 and No. 2 as supplied and installed by the elevator manufacturer. Color of panels shall be 7922-07 Brighton Walnut as manufactured by Wilsonart. 2. Furnish all labor material and equipment necessary to install software as required for card reader access system operation of elevator No. 3. SASI 15 ASI No 15 _ 00001 PRO 1.Furnish all labor, material and equipment as 6/26/2007 required to install drainage fill and filter fabric at foundation drainage system. Drainage fill shall be clean crushed rods containing less then f percent fines passing the No. 200 Sieve. The filter fabric shall be woven or non-woven geotexlile fitter fabric of PP or polyester fibers, or combination of both. Flow rates range from 110 to 330 gpm per sq. ft. when tested according to ASTM D4491. 2.Install fabric and drainage fill as follows: a.Before installing drainage fill, lay geotextile filter fabric in trench and overlap trench sides. b.Place supporting layer of compacted drainage fill over compacted sub grade to a depth of 4". Install drainage pipe. Add drainage fill such that it is 12" minimum from face of footing and extend over top of footing a minimum of 12". Return drainage fill to face of foundation wall. Place drainage fill layer not exceeding 3 inches in depth. Compact each layer placed. c.After drainage fill has been installed, wrap top of drainage fill with geotextile fabric. Fasten and lap geotextile fabric per manufactures instructions. 3.Foundation drainage system shall run to the 4" pvc pipe connection the foundation drainage system to the 48" diameter manhole as shown on the revised civil drawings. ExpediUon® Report . R_NP 01 I~ ii n[~ ~~, ~ Note Pads 323-4500 BOISE, IDAHO RCE-1875 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 10 of 37 ' Note PadItem No. Status Require d Bali In CourtNotes Ouened Closed ASI'16 ASI No. i6 _ ' 00001 NEW Furnish all labor materials, and equipment 6/26/2007 anhole and necessary to install a 48 diameter m 4" pvc pipe for the foundation drainage system ' per key note 30 and 31 shown on the revised civil drawings. I' AS,L17 ii II II II II __ 00001 NEW The work shall be carried out in accordance with the following supplemental instructions issued in aorordance with the contract documents without change in contract sum or contract time. Prior to proceeding in aaordance with this instruction, indicate your acceptance of this instruction, for minor change to the work as consistent with the contract documents and return a copy to the architect Sheet A5.4 Detail A4: Add the following note: . Provide 2" I.D. pipe nozzle outlet in bottom of gutter for connection of drain piping by mechanical 7/10/2007 ~~~~® Report R NP 01 , s ; t~ ~ ~ ; ~ ~ ~ i ~ ~ ~ ~~ ~ ~ 1 ~ '.l 1 ~ F ~ n d ~ ~ ~ 1 ~ 1 i~ : ~ ~ ' r ,t .. ~ d ,~' ,j k i dddd ~ e 1 3 ~ t, i ' ~ ~ _ ~ 1' iii , ~ ~ i ~: ~ s~ i~ :I 3 i '- ~ 3 ~ ~ ~ s. ~ I ~ ~ ~ I ~ i ~P ' ; 1 ~ { ~ r i i. L f ~ ~ f ;', i ~ j ;~ h` c ~ ~ ~ ~ 1 ~ } ~~ l ~ i 1 ~ ~, ~ € , I i, '~ i ~ i ~f ~ ~ ~ ~ i L~t, ~ 1 ii i 3' ~F '~ ' ~ x i ~ ~ ' i A5I No 17 i~ II ' 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 ~ Pag®: 11 of 37 Note PadItem No. Status_Required Ball In CourtNotes Opened Closed ASI 18 ASI Nal. 18 --_ II II II II II 323-4500 soYS~, u)Axo • RCE-1875 00001 NEW Sheet S2.41: 7/13/2007 1. Connections Grid lines 6 and 7. Remove the moment connection symbol from the V24x55 beams on grids 6 and 7 at the columns on Grid E. Provide a simple gravity connection at these locations. 2. Connectins Grid lines 6 and 7. Provide a moment connection symbol from the W24 x 55 beams on grids 6 and 7 at the columns on Grid G. Provide a rigid frame connection at these Nations. 3. W12x16 Dams. Provide 1/2" camber at all W12x16 beams with spans greater than 25 feet. Sheet S2.42: 1.Connecfions Grid line 7. Remove the moment rnnnection symbol from the W24 x 55 beam on grid 7 at the column on Grid E. Provide a simple gravity connection at this location. • 2. Connections Grid line 7. Provide a moment connection symbol from the W 24 x 55 beam on grid 7 at the column on Grid G. Provide a rigid frame rnnnection at these locations. 3. W12 x 16 t3eams. Provide 1/2" camber at all Wit x 16 beams with spans greater than 25 • ~ feet. ~ Note Pads II Expedidon® Report R NP 01 I' f ~ ~ i ~ ~ ~ ~; S ~ f ' 3 r ~ . ~ ~~ ~ `j ; ~ ~ ~ ~ ~ ~~ +~ i a ~ ~ ~ ~ ~ ~ i ~ i E ,~G ~ ~, i I ~ ~ {{, ~ ~ ~ I > ~ 4 I I ~~ ~ t `~ ~~ I i ~ i 1~ r t ~ a ~~ ~ ~~ a ., ~ ~ , ~ ~ ~ *1 +~ ~ ~ r ' 3 i i.. ~ I~ r I I i~ ta ~ a1 ~ + ~ ' ~ ~ ~ s ~: ~ { (( {~ t : , s i ~ ~ ~ , _ ~ E ~ I ~ ~ : ~ I !,~ i ~ '' ~ ~ r6 ~ 1 it ~ , i ~ ~ r ~ ~ ~ r ~ ~ ~ t ~ ~. ~ t ~ 7~ ~! i ~{i } Y '~I t ~ ~i t I ~ ~ I ` i i ~~- ~ ~ y% . j ! ~ ~ ~~ 4 i ~ 5 I t ~ ' rr i~F Sly ~ ~ ` ~ i~ ~ b -F ~ } q ¢ ~ 1 ~ f ~ ~F ~ ~ t ~ ,' I 1 `~ u f I ff ~ ~ 4 ~` 's ~ a 7 '.P ~ t I Note Pads ~~~ 323-4500 Borsz:, inAxo RCE-1875 re ~!'lt''Tt C!"1T Trl 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 12 of 37 Note Padltem No. Status Requl~ 13x11 In CourtNotes Ouened Closed >ASI 19 ASI No. 19 00001 NEW Sheet S2.41: Show 6 x 6 steel columns in 7/23/2007 canopy area build out at grids 6 and 7. See sketch SK-1. Sheet S2.52: 1. Provide dimensions for the locations of the TS sections that span east/west beyond grid A at the west side canopy. These TS members, TS 20x4x5/16 are supported by the bradng located at the column noted in item #1. See sketch SK-2. 2. Delete the TS 20x4x5/16 shown midway between grids 6 and 7 spanning from grid H to the TS20x4x5/16 at the entry column line. See sketch SK 2. Sheet S7.4 Detail E4: Add TS 6x6.1/4" column and the dimension locating the column. This column was shown in detail e4/57.5 and in the architectural drawings, but was not reflected in the related plan view. See sketch SK-3. - Additional Sketches Enclosed. - Architectural Partial Wall Sections/Elevations: These sketches are the architectural elevations showing the configuration of the bradng at the East and West end of the building. Note the configuration of the brad is altered fro what appears in the original building elevations and details. See sketches SK-4 and SK-5. -Markups of the Canopy Sections from Steel shop drawings Sheet E-7L: These sketches reflect additional information that was not relayed during the review of the shop drawings. This addifional information should allow completion of the shop drawings for the entry canopy areas. See sketches SK-6 and SK-7. FYnnAiti~n® Report R NP 01 Note Pads ~~ 323-4500 B(}IR E IDAI~O _ Qfl~''~' C'!"1TT1'1 ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian City Hall Date: M30/2008 Project No: 06-0675 ~ Page: 13 of 37 Note Padltem No. Status Required_Ball In CourtNotes Opened Closed ASI 20 A5I No. 20 ~ __ 00001 NEW Sheet A2.O1T: Per the rnntractors request the 8/2/2007 wall between Electrical 002 and Mechanical 003 may be left out until the electrical gear is . installed and all clearances are verfied. This wall may be moved as required into the Mechanical room 003 to accommodate this change. Additionally door 003A may be reositioned within this wall as required. Sheet M0.11: FCU 2 is to be relocated above door 003A as required, maintain all connections and piping as shown. Expedidon® Report R NP 01 ' .., ~ , ~ ,i I;i j ~` ~<s a i i ~ ~s ~ ~ i . ~ l ' 7 t ~ 3 ~ ~ r 1 ' ~' Y ; ~ ! ~ j { ~ ~ ~ ~ i rg ~:` ~r r yy ~ ~.t ~ f i F { i ' ? ~ ~ Iii ~~~ j '~3 ~ ~ ~ ~ ,. I I ` ~ ~ '~ ~! ~~~ ! ~ s' ~ ~f E ~ `, I ~ ~ ' ~ s ~ , r~{. ~ f is e ~~ f i ~s ' '~ ~ ~ " I ~~ ~ ~ ~ ~% t ~° ~ ~ y , ~ ~ i l . , ,. i ~ ~• ~ s , ~ a~ ~ g r 1 ~ , ~ ~ ~ ' ;~ J ~I ~ ~~. ~ , ' I ~ ~~ '; ~ f~> 1 ~ ~~ ~ ~ ~y t ~ i ~ ~ , ,~ ~ t ~ ~ _ ` i '~ i ; ,; i~ ~ ~ i ~ ~ 1~ t ` i ~~ d L `'~ ~ f ' Note Pads ~~~ - 323-4500 sols>:, rDAxo RCE-1875 ~ Rt'K'K SULII~ 1097 N ROSARIO STREET • MERIDUW, ID 83642 • PHONE• (208) 3231F500 • FAX: (208) 323507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 ~ Page: 14 of 37 Note Padltem No. S~tus Requl 'Ball In CourtNotes Opened Closed ASI21 ASI_No. 21 _ __ -- -- 00001 NEW PETRA A7 Reference: Full Tenant Improvement with MEP's 9/4/2007 '' H rd S 'cation Section 08710Be .pecrfi i~ ii i~ i~ II ~- Door a ware advised of the following modifications to hardware requirements to the following doors: 1.Add Card Readers to doors 1016, 101C and 101D. These doors shall be secure from the Lobby. 2.Add Card Reader to door lOlA. This door shall be secure from Stair 101 3.Add Card Reader to door 1046. This door to be secure from the exterior. 4.Add Card Reader to door 129. This door shall be secure from Receiving 129. S.Add Card Reader to der 141. This door shall be secure from Corridor 140. 6.Revise door swing at door 152 to swing into Lobby 151. Revise lockset to Storeroom function 7.Delete Card Reader from door 124. 8.Add Card Readers to doors 232A and 238A. • These doors shall be secure from Waiting Area 237. 9.Add Card Reader to door 252. This door shall be secure from Corridor 246. lO.Delete Card Reader from door 312. Revise lockset to Storeroom Function. 11.Revise lockset at door 3156 to a Storeroom Function. This door shall be secure from Training 315. 12.Add Card Reader to Door 354. Door shall be secure from Lobby 304. 13.Add Card Reader to Door 307A. Door shall be secure from Corridor 305. Re~rt R_NP 01 ' ~ Note Pads ~~~ 323-4500 ~ Bots~, mAxo . ' . RCE-1875 to U!'1~"rP Cl'1T TTti 1097 N. ROSARIO STREET • MERIDUUV, ID 83642 • PNONE: (208) 323-4500 • FAX: (208) 323-4507 Proje~ IName: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 ~ Page: 15 of 37 Note Padltem No. Status Required Ball In CourtNotes Oaened Closed ASI 22 ASI `Nq. 22 00001 NEW PETRA A7 Reference: Fuil Tenant Improvement with MEP's 9/4/2007 Reflected Ceiling Plan Sheets A7.21T and A7.221 Be advised of the following modfications to . following ceiling heights: 1. Revise ceiling heights at Corridors 205, 222, 246 and 262 from 10'-0" to 9'-6°and revise soffits from 9'-6" to 9'-5". Note, the 11'-0" high moiling at these locations shall remain as shown. 2. Revise ceiling height at Plan Vault 210 from 10'-0" t0 8'-6°. ASI Z3 .ASI No.' 23' 00001 NEW ;I~SI 24 _ASI moo. 24 ' 00001 NEW Sheet A3.3 -Detail A5: Provide a 9"x8 1/2"x3/8" 9/4/2007 fabricated angle with epoxy anchors at 24" o.c. for the steel lintel at the stair tower header per RFI #24. Fourth Floor Stair Construction: Provide columns and channels per RFI # 28 for the framing of Stair #4. Sheet S2.11/S2.12: Revise the floor framing to be a W21x44 at the following locations: Gridline 5.5 from D to E and Gridiine 7.5 from D to E. PETRA A] Refer to attached civil drawings sheet C2.1. 9/21/2007 Revise location of new water service to connect into existing 10" water service within property line as shown in lieu of connecting Into existing 12" waterline located in Meridian Road. Note: Routing of sanitary service shall be located within the building structure per response to RFI No 22 see attached in lieu of Nation shown on sheet C2.1. Expaditlon® Report R NP O7 I ' ~ Note Pads ~~~ 323-4500 ~ BOISE, maxo . RCE-1875 to ~/'\/'7Tl C~/^\T TT\ 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian Clty Hall Date: 4/30/2008 Project No: 06-0675 Page: 16 of 3T Note PadItem No. Status Required Bail In CourtNotes Oaened Closed A5I 25_ ASI Na: 25 00001 NEW The electrical engineer has been in discussions 9/11/2007 with the supplier for. the electrical bus-duct for the above referenced project. In there discussions, the question was raised whether the specified 208V bus-duct is required to be . provided with a 200% neutral bus to match the specified 200% neutral bus for the main . .switchboard (MSBL). The specification for the bus-duct requires a '100% rated neutral bus. The electrical engineer has recommend that the 208V bustluct be provided with a 200% rated neutral bus to keep the intent of the design consistent throughout the distribution system, and to minimize the effects of harmonic loads (computers, etc.) that are anticipated to be prevalent on the 208 volt distribution system in the faality. As such the electrical engineer re~mmends that the contractor provide the following revision in electrical work: Sheet E5.00 1. Bus-ducts `BD-LA' and BD-LB' shall l~ furnished and installed with 200% rated neutral bussing and the appropriate lugs necessary to accommodate the specified feeders. The electrical engineer. has also reviewed the construction requirements for emergency distribution switchboard `ES63' with the electrical gear supplier, and has found that the contract documents indicate that the feeder for `ESB3' is sized for 2,280 amps. Per the schedule on the documents, `ES63' is rated for 400 amps. The electrical engineer dose not believe that the feeder to this switchboard needs to be sized for 2,280 amps. Therefore, in addition to the work recommended alcove, please direct the • contractor to provide the following revisions in electrical work: Sheet E5.00 1.Feeder for `ES63' (indicated as feeder `I' on feeder schedule) shall be 4500 and 1-3(G)-4" in lieu of specified. ~~~® Report R NP O7 ' i Note Pads ~~~ 323-4500 . sors~, ID,~xo . RCE-1875 ~ ~/lr*r2" ~'l'1T TT1 t 1097 N. ROSARIO STREET • MERIDUUV, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 ~ Page: 17 of 37 t Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 26 ASI No. 26 ii i~ i~ ii i~ i~ 00001 NEW Reference: Full Tenant Improvment twith MEP's 9/18/2007 Door Hardware Specification Section 08710. Be advised of the following modfications to hardware requirments to the following doors. i. Add Card Readers to doors 102A. This door shall be secure from Stair 104. 2. Add Card Reader to door 110A. This door shall be secure from Stair 110. 3. Add Card Reader to door 124A. This door to be secure from Corridor 113. 4. Add Card Reader to door 102C. This door shall be secure from Stair 104. 5. Delete Card Reader from door 224. 6. Add Card Reader to door 309. This door shall be secure from Corridor 305. 7. Add Card Reader to-door 3376. This door shall be secure from Corridor 337. Steve Christiansen, LCA 9/17/2007 . SA I~27 ASI No. 27 00001 NEW Reference: Full Tenant Improvement with MEP's 9/20/2007 Hallow Metal Frames, Doors and Glazing. 1. Refer frame hallow metal frame type'M'. Revise the two 3'-9" dimension to read 2'-0". Revise the overall 11`-2" dimension to read 7'-8". Glazing in this frame shall be 1/4" wire glass. 2. Glass in frame type 'B' located at door 34b6 shall be 1/4" clear tempered glass. 3. Glass in frame type'B' located at doors 135A and 1356 shat be type 3 "Fire Lite Plus" 4. Glass in door 1338 shall be 1/4 wire glass. 5. Glass in door 135C shall be bype 3 "Fire Lite Pius" 6. Revise frame type for door 144A to read type 'X' in the door and frame schedule. This door and frame shall be glazed with "Fre Lite Plus". 7. Revise frame type for door 124 A to read type 'C' in the door and frame schedule. 8. Revise frame type for door 347 to read type 'N' on the floor plan. Expedffion® Report R NP 01 ' Note Pads ~~ 3~3-~soo BOISE, IDAHO ' ' RCE-1875 tr 1A/'1/'Trl ~/1T "!'l"1 1097 N. ROSARIO STREET • MERIDUW, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Dat®: M30/2008 Project No: 06-0675 Pag®: 18 of 37 Note Padltem No. Status Required Ball in CourtNotes Opened Closed 128 ASI Np. 28 ' 00001 NEW Sheet A6.iT: See attached sketches SK-1 and 9/18/2007 SK-2 for additional dimensions of millwork and ' walls at the City Coundl Chambers. ASI 28: SKi, SK2. ' ASI 29 _ _ ASI-~ 29 _ _ - - 00001 NEW Sheet M1.11: Provide (2) smoke dampers at 9/25/2007 9/25/2007 VAV #134 per endosed RFI #38. ' Reference RFI #38. ' A5~ 30 - ASS No 30 - - _ -- - 00001 NEW Sheet A8.iT: Revise Folding Partition detail D5 9/25/2007 per the endosed sketch SK-1. Verify all framing ' requirment with Operable Folding Partition Submittial dated September 7, 2007. ASI ~ 1 i~ ASI No. 31 00001 NEW Full Tenant Improvement with MEP's: 10/1/2007 Dimension Clarfic~tion: Revise the following _ dimensions typical all sheets. Gridline G to H is 27 =8", Gridline H to ] is 18'-8". SK-1 __ _ _ __ ASI `32 ASI No. 32 00001 NEW ~ PETRA AJ Refer to spedfication sedion 09511 Acoustical 10/15/2007 Panel Ceilings item 2.3. -Revise ACP -1 Product to Dune 2712 Tegular Second Look (24x48). -Revise ACP -2 Product to Cortega 2758 Tegular Second Look (24x48). ~p~® ~ Report R NP 01 !z ~: ~ ~~1 }~ , i~ ~ ~ ~ kit' {!y~ 1 C .t9 a ~~ s i ! j ~ i ~ ~ f ~ d f- 1 ~ F i t ~ i ~ ; i t a i~ s; ; .. , ~ ~ kz ~ . '~ ~ ~~, , ~ ;. :~~ ~ i~~ ~ ~ ~ ~ ~ + ~ L p ~ ~ E 1 ~ g } ~ , ~~1 ) ~~ ,~ I ~ ( } f ~ ~ ~ ~ . E S ' ' r ~ -€ 1 j - ~y. ~ ~ i ~ ' , tF ~ ~ ~ ~ ##a ~ k '1 ~~ '~ ~ # ' s `i. ~ ~ ~ ~' ~ ` ~... Note Pads 323-4500 . BOIRE,_IDAHO ' 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE' (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: M30/2008 Project No: 06-0675 Pag®: 19 of 37 Note Padltem No. Status Requl~ ~ Ball In CourtNotes Ouened Closed A5I 33 _ ASI N4 33 '- - - __ _ _ -- - -- - 00001 NEW PETRA A] Full Tenant Improvement with MEP's Ceiling 10/15/2007 Revisions Sheet A6.6T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Ai, A2, A4, Bi, 65, Di, D2 and Ei. ' Sheet A6.7T: Delete the upper ®binets over the refrigerator or the copy machine at the following elevations: Ai', B2, Ci, C4, C5 and D2. Note: At copy machine locations, just the first (2) equal sections of ®binet are to be deleted. ____ ASI 34 ASI No-34 _ - ~_ __ - - 00001 NEW Sheet A8.1T: At detail 62, provide a 24" x 24" 10/15/2007 opeing at each wall and trhough the insulation as shown on the enclosed sketch SK-1 to allow a return air path over the folding partition. Attachement: SK-1 ___ q,$I 35 -ASI Na 35 - - -- 00001 NEW ALLCON AB(Cold Shell and Core Package 10/29/2007 . Screen Wall, Loading Dock and Ramp Area Revisions: Sheets A1.0 and Al.i: Modify the area of the loading dock, trash enclosure, ramp and screen walls per the enclosed sheets. Report R NP_01 Expeditlon® n 1! II LJI fl Note Pads 323-4500 BOISE, IDAHO 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 20 of 37 Note PadItem No. Status _RequlrecLBall In CourtNotes Opened Closed ASI 36 ASI No 35 00001 NEW - Sheet A2.01TF: 10/17/2007 i. At Elevator Equipment Room #001: Revise the North and West alts to be Wall Type #8A, 2 hour rated walls. 2. At Elevator Equipment Room #001: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet A2.02TF: 1.At Elevator Equipment Room #017: Revise the North, East and West walls to be Wall Type #8A, 2 hour rated walls. 2.At Elevator Equipment Room #017: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet A3.OT: Revise doors 001 and 017 to be provided with a 90 minute rating. Sheet A8.OT: E4 Wall Types, Wall Type #8: Add note as follows: Wall Type 8A is to be a 2 hour rated • wall per U.L. 0419. Provide (2) layers of 5/8" type X gypsum board eadi side of wall. This wall is to be constructed at all walls of the elevator equipment rooms, unless already shown to have a 2 hour wall. Sheet A9.OT: 1.Revise Detail 64 -Elevator Wall to be A4. 2.Revise Detail A4 as shown on sketch SK-1. Sheets E2.O1L/E2.02L: ' Light fixture type WF3 in elevator pits shall be revised to Caniet no. 68-02-21-0G-39. Fixture to be NEMA 4 rated vapor proof light focture, . wall mount, with 26W TRT lamp, polycarbonate globe and guard. Sheet F~.O1M: 1.Furnish and install dedicated circuit for shunt trip connection to elevator disconnecting means in room 001. Circuit shall be LBA-59, #12's. Connect to shunt-trip device as required. Coordinate connection with elevator equipment supplier. 2.Locate elevator disconnecting means in accordance with elevator equipment supplier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. Expeditlon® Report R NP 01 Note Pads ~~~ - 323-45UO ' sors~, YnAxo RCE-1875 re U!'1f'~Fl" C!'lT TTl 1097 N ROSARIO STREET • MERIDL4W; ID 83642 • PHONE• (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 21 of 37 i~ i~ Note PadItem No. Status Requl: J Ball In CourtNotes Opened Closed 3.All wiring in elevator pit shall oonform to requirements of NEMA 4 for wet locations. Sheet E2.02M: 1.Furnish and install dedicated dreuit for shunt trip ~nnecdon to both elevator disconnecting means in room 017. Circuits shall be LBB-27 and LBB-29, #12's. Connect to shunt-trip device as required. Coordinate connection with elevator equipment supplier. 2.Locate elevator disrnnnedang means in accordance with elevator equipment supplier and the local Authority having jurisdidaon. Lo®tions shown on plans are general and are to be coordinated for exact placement. 3.Reosptades in elevator pits 1 and 2 are to be GFI type receptades. 4.AII wiring in elevator pit shall conform to requirements on NEMA 4 for wet locations. ASI 37 ASI No 37 -- -- 00001 NEW PETRA A] Full Tenant Improvements with MEP's. 10/17/2007 Based on discussions between Geoff Johnson sand Idaho Power Co. regarding the capacity of the pad mounted transformer(s) for doubling the neutral wnductor capadty from the main switchboard MSBL to the pad mounted . transformer, Idaho Power has indicated that the 200% neutral conductor's requirement shown on the documents can not be met. As such, the following electrical revisions are to be made: Sheet E5.00: Feeder ~P' between main switchboard MSBL and Idaho Power 208V transformer to ~ revised to be (8) 4" C's each with 4500 MCM in lieu of indicated. Please provide credit pridng for this revision in work. Because the system neutral is bonded to ground at the main switchboard, we do not believe that this revision will compromise the intent of the design to provide a system to accommodate the heating effects of non-linear electrical loads on the system. Exaedition® Report R NP_01 1~ I, Note Pads 323-4500 BOISE, IDAHO RCE-1875 ' 1097 N. ROSARIO STREET • MERIDUUV, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 3231F507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 22 of 37 Ouened Closed Note PadItem No. Status Required Ball In CouitNotes ASI 38 ASI - No. 38 - - _- - __ ' 00001 NEW Be advised of the following modfications to 10/31/2007 i~ i~ i~ t ASI 39 i___A5~ No. 39 00001 NEW ii hanjware regwrements to the following doors. Modify hardware as required for a secure door with access by card reader and or key only. 1.Add Card Reader to door 002 2.Add Card Reader to door 004 (One active leaf of pair of doors to room 004) 3.Add Card Reader to door 005 4.Add Card Reader to door 106 5.Add Card Reader to door 108 6.Add Card Reader to door 200 7.Add Card Reader to door 202 8.Add Card Reader to door 300 9Add Card Reader to door 302 l0.Add Card Reader to door 101E 11.Add Card Reader to door 312 Sheets A2.11T and A2.12T: Relocate WIndow 11/2/2007 Type "Q", typical of (2), at the City Counal Chambers per the enclosed sketch SK-1 and SK-2. ASI 4t1 ASI No. 40 -- 00001 NEW PETRA A] Sheets A2.11T, A2.12T, A2.21T and A2.22T: 11/8/2007 ' Relocate the n~of and overFlow drain piping shown at gridlines 1-F and 12-F per the enclosed Sketches SK-1, SK-2, SK-3, and SK-4. Coordinate relocation with mechanical. ii ~e i~ Attachments SK-1, SK-2, SK-3, SK-4. Expeditlon® Report R NP 01 ~ ~ ~ ~ ~ ~ ~ ~ r }~ ~ I i ~~ r ~ f s ~ I ~ I ~ ~ 7~7 - i ~ ~ ~ 'i ~ ~t' t ~ j~: ~ r~ r :~ t ~ ~~ . E ~ ~: ~ i I r ,` g ~ ~, ~ ; : E~ . ~ ~ ~f ~ i r ! ~ r ~ t; ; ~ ~ i' . ~ " '~ t i ~ ~ I ! ~ r ~ ~ r ~. , , ~ i ~ ~.1 i ~ I ~ ryVV ~ ~ r r~ ~ E ! ~ '1 e . '~' i . S ~ ~ ~ }y}y 1 t ~~ ' { { f 1. ~ ~ ~ 1 ! ~ ~ ; ~X 1 ;~ ';~ _ ~" ~ 1 ~3' S {1 ~ - : ~ , F5s ~ f j ~ ' ~ ~ 1 33 1 ~ r ~ ~r ~ S i'. t ~ 1, z,' rt '!~ r ~ ~' ' 'r ` _ [ a l! 1 ~~ ~ 1~ ~ i ~ f ~ ~ ~ ~ ~ ~ t f ` I ti ' ~ ~ r - .G P ~ ~ ~ ~4 s ~ ~~~ ~ ~' ~ ~ ~ ~ r ~ ~ ~~ ~ $ ! ~' ~' ' ~ ~ ~;~ ~ r ~ ! ~ ~ f~' G ~ i ~ rlf -r ~ ~~ T ~ ttt ~ ~ ~ t ~ ~ i j S p AAA Note Pads - ~ ~~~ - ' 323-4500 Bors~, mAxo ' RCE-1875 ~ ROCg _SQLID 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE• (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date. 4/30/2008 Project No: 06-0675 Page: 23 of 37 Note Padltem No. Status RequlredJ3a11 In CourtNotes Ouened Closed ASI 41 ASI Np. 41'-- '' - - - - 001 NEW PETRA A7 Reference: FuII Tenant Improvement with MEP's 11/19/2007 Sheets A2.12T and P1.12: Multi Purpose 142 - Delete the sink (P-11) from South section pbinets. u tI ii II II i~ i~ 11 i~ Sheet A2.21T: 1. Work area 212: Revise per enclosed sketch SK-1. 2. Mens Shower 225 and Womens Shower 226: Delete all plumbing foctures and revise to be Storage Rooms 225/226 as shown on enclosed sketch DK-1. Coordinate deletion with mechanical. Sheet A7.21T: 1. Work Area 212: Revise per enclosed sketch SK 2. 2. Men's Shower 225 and Women's Shower 226: Delete all plumbing fbctures and revise to be Storage Rooms 225/226 as shown on enclosed sketch SK-2. Provide lay-in acoustical ceiling as shown. SheetP2.l1: Mens shower 225 and Womens Shower 226: Delete all plumbing foctures and associated piping from these rooms. Sheet M2.11: Mens Shower 225 and Womens Shower 226: Delete all exhaust grills and associated duct work from these rooms: Sheet E2.21F: Mens Shower 225 and Womens Shower 226: Delete the Fire Alarm Horns at these two rooms. Sheet E2.21L: Mens Shower 225 and Womens Shower 226: Revise lighting at these. two rooms to provide (i) GF2 type fature at each room with normal switching. Attachements: Sketches SK-1, SK-2. Report R NP 01 Expeditlon® i . ~~ } ~~ i~ ~!! I z ~~~ ~ a J ~ ;~ ~ ~ ~ a ~ ~~y r~ i j i ~(r ~ ~~ " g 4 tt ~~ Ll~i i 3 ^, ~. ~ :~' F. 1. 999 ~~ ~ ` '! ~, ~ '' ~7~; ~ ; "'111 ~ ~ ~7 ~~ .~ ~ r~ i~ ' ?3l ~ ~ ~ r ~ ~-~ s ',~ ~ ~,~ ~ i1 ~ ~ , ~ ~ ~~ ~ ~r ' ~ ~ ~ ~ I ~ f ! ~ ~ ij ~ # jj T 1 ~ I i, ~~~, ~ ; ~ i ~ i ~, ; I ~ ~ ; ~' ~ ~, ~ ; ~ , ~ ~, ~ G ~ ~ ~ . r ~ , , , 9 , .a i~ II II '~ • Note Pads 323-4500 Bold" mAxo ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (20$) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 24 of 37 i Note PadItem No. Status Required Ball In CourtNotes ~oened Closed ASI 42 ASI Na: 42 II 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheets A6.12T: Elevation C5 -Revise the • millwork for Reception 354 per the enclosed • sketch SK 1. Note the millwork for Reception 321 to remain as per the original drawing. ASI 4$ _ ASI Ny_43 00001 NEW II 1 ^ PETRA WB Reference: Full Tenant Improvement with MEP's 11/19/2007 Access Flooring System 10270: Color selection for the Static Conductive Plastic Laminate in Rooms 311 and 312 is `Tate Access Floor System Folkstone Graphix. I ~ ASI 44 _ASI No 44 - - 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A8.3T: Detail Ei, revise condos note 06402.L10 (Wood veneer over MDF) to be • Q926O.P (5/8" type 7C Gypsum Board). ASI 45 ASI No. 45 00001 NEW PETRA Al Reference: Full Tenant Improvment with MEP's 11/19/2007 Sheet A7.21T and A7.22T: Revise the ceiling height of Unassigned Rooms 211 and 252 to be 9'-4". Revise the soffits of Lobby 111 to 9'-4" above the 2nd floor. Sheet M2.11 and M2.12: Revise the duct work • ~, at FT-18 and FT 19 ~r the enclosed sketch SK-12 and SK 13. ASI 46 .ASI Na. 46 __ 00001 NEW Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A6.6T: Elevation -Di; Revise elevation • per enclosed sketch SK-1. ExPedilion® Report R NP_01 ~ ~ ~ ~, ''b i ~ ~ i ~ ; i ~ i 5 ~ k~ ;' ~ c ;~ z ~ iy k _ ; 11 4 R ~~ ` ~ ! , ~ F t~ 9 r ~' l ~ ;~ I~ ; ! ~~ . s ~4 ~ ~ ~ ~ ~ ~ ' F ,i ~ i S ~ ? r ~ ! , { ~ ~ F ~~ h_ ~ ~ r ~ ~ ~ ~ I ~ ~ E ~ ~ ~ I ~ I ~ i ~ ? r i ~ ' !~ ~ ~ ~ '~ ~ ! , t i ~. ~ ~ iI ;j ! ~ ~ A ~ ~ ~ t ~ ~~, Note Pads c~ cor~r~,crolts 1097 N. ROSARIO STREET • MERIDL4N, ID 83642 • PHONE: (208).323-4500 • FAX: (208) 323-4507 a Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 ~ ~ Page: 25 of 37 Note Padltem No. Status Requlr~ Ball In CburtNotes Oaened Closed ASI47 ASI<No.47 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheets M1.01, M1.02, M2.01, M3.01, and . M3.02: Revise the locations of the clouded VAV units per the enclosed sketches. AttadiementsL SK-9, SK 8, SK-7, SK-5, SK-6. ASI49 ASLNo4J '~ ~ 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 II Sheets E2.11S, E2.12S, E2.21S, E2.22S, E2.31S and f3.32S: Revise the layout of the cable tray at each area per the enclosed drawings. ASI 5o ASI No. 5Q ', ~ 00001 NEW Reference: Full Tenant Improvement with MEP's 11/19/2007 ~ Sheet A2.22T: Provide openings in the gypsum ' board at the top 12" of the wall along Gridline 9 for a return air path, net open area in wall shall be at least 13.33 sq. ft. See enclosed sketch SK-1. Sheet M2.11 and M2.12: Revise the duct work layout at the clouded areas shown on the ' enclosed sketch SK-14 and SK 15. Attachements: Sheet SK 1, SK-14 and SK-15. ' ASI''51 ASI No, 51R 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheet A3.3T: Revise detail Di per enclosed sketch SK-1. Note this revision only occurs at the head of window type'3' along gridlines 1 ' and 12, between gridlines F ]. Ail other locations are to be per the Construction ~ Documents. ' Emed'~tlon® Report R NP_01 ~ ,~- .~ i s ; ~ ~ ~ ~ ~ { s ~r ~~ ? ~ ~ ' ~ 1 I ~; I Y ~ ~ ± - ~ r - ~ l{ry~t ~ 1 ~ ~ 1) F 1 ~ v ~ t ` i _ ~ 3 _ ~ ` ' ~ ~ ' I~ ~ ~ j f t ` ~ F ~` 336 ~, fP ~ 66 ' i ~' ~ '~ t ~ ~'I i ~ '' ~ f' ~ ~ ~~ ~ ~ ~ ~ ~ _ j ~ _ ~ ~ ~ y t ' ~. ~ ~ ~ I t k~;,. ,j ~ ~ ~ ~~ , fi r ~ ~ ~ i i " ~ ~ E r ~3,` i ~ ,~ ~ ~~ I , , ~ I ~ I ,~ ~ -~ ~ _ I ~ ~ p~ ~~~ ~ ~ ~ ~ ~ t ,~ ~ ~ , i 3 ~ i ii ~ 1 ~ k~ ;I e ~ ~ l},, J;~ i ~ ~ ' ~ ~ ? iI ,~ F ~~ ,~ 4 ~ ~ ~ 3 { E~ ' I S I 1 } ~ ! f '.~ ~ ,. 2 @@ j ~ ~ , t 1 1 ! 99 I ~~ ~ ~ ~ • ~ ~ ~ f }~ 8 ~ ii ~ 1 ~ t ~ , ~ ~ i ~ i ~ 1 t i i ~ . ~ 1~ } I ~ ; ~ _ .rs its a~ ^ RACE-1~~8++75~~ is R~. •7LlJ..ID 323-4540 sorsz" mAxo . . . Note Pads ~ ,. 323-4500 BOISE, IDAIIO ' RCE-1875 ~ 1097 N. ROSARIO STREET • MERIDUUV, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: M30/2008 Project No: 06-0675 Page: 26 of 37 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI 52 ASI No. 52 00001 NEW PETRA A) Reference: Cold Shell and Core 11/26/2007 Sheet S2.41: Add W8x10 beam at the east end of the elevator penthouse at gridline 3 F. Provide additional detail reference C7/57.5 for angle deck support between column and stair comer. See attached sketch SK-1. Sheet S2.42L Add W8x10 beams at each end of the elevator at the elevation of the primary roof. Add W8x10 beam to the west elevator shaft also. See attached sketch SK-2. Sheet S2.42: Provide additional detail reference C7/57.5 for angle deck support between column and stair comer. See attached sketch SK-3. Sheet S7.5: Add detail C5 showing a 4x4x1/4 angle spanning between the column and the masonry wall to provide support for the roof decking. See attached sketch SK-4. Attachements: Sheets SK-1, SK 2, SK 3, SK-4 A5I!53_ _ ASI No, 53____ 00001 NEW .Reference: Full Tenant Improvement with MEP's 12/2/2007 Sheets M2.01, M2.02, M3.01 and M3.02: Delete all manual dampers shown on the inlets of all under floor VAV boxes. FYnalftntm® - Report R NP 01 ' - ~~ n Note Pads 323-4500 BOISE, IDAIiO RCE-1875 1097 N. ROSARIO STREET • MERIDIAN,. ID 83642 • PHONE• (208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian City Hall Date: M30/2008 Project No: 06-0675 ~ Page: 27 of 37 Note PadItem No. Status Required 13x11 In CourtNotes Opened Closed ASI 54 ASI No. 54 00001 NEW PETRA AJ Reference: Cold Core and Shell Package. 12/3/2007 Sheet S2.41: Adjust the roof elevation at - gridline E to be 46'-10 1/2". This information was revised in submittals. Provide reference to - new detail 65/S/7.6, which shows the proposed method to adjust the top of the masonry wall to the correct elevations. See enclosed sketch SK-1. Sheet S2.42: Adjust the roof elevation at gridline E to be 46'-10 1/2". This information was revised in submittals. See enclosed sketch SK-2. Sheet S7.6: Add detail B5 showing a TS12x2x3/16 section cut to match the roof slope for the wall adjacent to gridline 3. See enclosed sketch SK-3. Sheet S 7.6: Revise detail C7 to indicate that the length of the dowels between the masonry wall and the concrete slab on deck will need to vary due to the slope of the roof. See enclosed sketch SK-4. Sheet S7.6: Revise dethil C7 to indicate that the length of the dowels between ASI S5 ASI No S5' 00001 NEW ~ Reference: Community Plaza and Site 12/3/2007 .Improvements: Sheet L1.70: Terllis Construction Details, See enclosed sketches SK-1, SK-2, SK-3, which clarify the materials and construction of this structure. FinattHi~n® Report R NP 01 I' ~ ~ _'`' Note Pads ~- ~ -~-- 323-4500 sorsl;, mAxo RCE-1875 1097 N ROSARIO STREET • ~MERIDUW, ID 83642 • PHONE: (208) 323500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: M30/2008 Project No: 06-0675 ~ ~ Page: 28 of 37 ' Note Padltem No. Status Re_ quired Ball In CourtNotes Ouened Closed ASI 56 ASI Na: 56 - ----- - - - 00001 NEW ~ Reference: Full Tenant Improvement. with MEP's 12/10/2007 Sheet A2.11TF: Revise wall type at Plan Vault 118 and Storage 126 to wall type 6 as detailed on sheet A8.OT. Sheet A2.21TF: Revise wall type at Plan Vault 210 to wall type 6 as detailed on sheet A8.OT. Sheet A2.22TF: Revise wlal type at Storage 244 to wall type 6 as detailed on sheet A8.OT. Sheet M1.01: Provide (2) additional fire smoke dampers and duct work at Storage Rooms 126 and 134 (leach) per endosed sketch SK 1. ASI 57 - ASI N.Q. 57 - _ -- 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Note: This ASI is darifying the ceiling height of the 2nd floor Lobby, Waiting and Main Corridors. Previously issued ASI's #22 and #45 had revised some of the ceiling heights in this area, please disregard these and use the information described here. Sheets A7.21T and A7.22T: Revise ceiling heights per endosed sketches. Sheets A2.21T and A2.22T: At doors #222A and 262 only, revise frame type "Z" to be 9'-4" tall. At door #224 only revise frame type "C" to be 9'-4" tall. Fxoedidon® Report R NP 01 1 -- - . Note Pads ~ • 323-4500 - Bors1;, inAxo - 1 - RCE-1875 ~ 1097 N. ROSARIO STREET •~ MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 - Page: 29 of 37 Note PadItem No. Status RequiretLBall In CourtNotes Opened Closed qSI 58 ASI N® S8 ,, 00001 NEW Full Tenant Improvement with MEP's.. 1/4/2008 Sheet E2.liP: City Coundl Conference 133, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #22). Sheet E2.32P: Mayor's Suite 343 and Executive Conference 346, the power for motorized shades shall be located at the right side of each window opening, when fadng the opening from inside the room (Keynote #15). __ ASI 59 A5I No,59 00001 NEW Reference:Full Tenant Improvement with MEP's 1/14/2008 Sheet E2.12S: Revise the cable tray layout per the endosed sketch SK-E2.21S-1. A5I 60 A5I No 60 00001 NEW ~ Reference:Fuil Tenant Improvement with MEP's: 1/14/2008 Sheet A2.01T: In Women's and Men's 022 add a - door at the void adjacent to the countertop to create a storage doset per endosed sketch SK-1. Fnish interior walls and ceiling of storage • doset with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed - concrete. Sheet A3.OT: Add doors 019A and 022A to the door schedule per enclosed sketch SK-2. Exnedif3on® Report R NP 01 ~ i ~ ~ ~i ' ~, I +I ~ ~ 1~ ii ~ ' ~ ~' ~,~~ l ~ "e ~~ g ~ I ± ~ ~ 1 ~ i ~r . ~ ? i ~ ~, ' ~ ,<~ ~ ti ~ ~ ~ „ c i~ i ~ ~ ~~ ~ '~ ~~ ' rr t ' i x' t i ~ I ~ i , I ~ I ~~' ' ~' ~ ii ~ t" i' ~ 'I; ~ ~ ' , `' ~ :ti~ ~ ~~ ~ ~ ~ ~ ~ , ~ ~ 1 f 1 ~ 6 ~ 1 ~ ~ ~ ; ; ~ s' I i { ~ ~ 1 ~ ~ ~ ~~ } ~ 2 ~ ~ ~ 1 ~ ~ ~ ~ ~ ~ ~ 'i ~ ~' ' i i ~ ~ ~ i e ' ~~, 1 I ~ ~ i ~ t { il~ ~ ~ ; ~ ~ ~` { ~ k- ~~ 1 ~ ; t + I 7j ~ ® • Note Pads 323-4500 ~ BOISE, IDAHO '' RCE-1875 ~ 'r ~ ~' • ~Y~_c_~l~ ; '. 1097 N. ROSARIO STREET ~• MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 30 of 37 Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 61 ASI No. 61 00001 NEW Building Commissioning: Provide all labor, 1/17/2008 materials and equipment as required to.assist Heery International, Inc. to complete LEED 2.2 . commissioning services, Indoor Air Quality (IAQ) management plan during construction (LEED NC v2.2 IEQ credit 3.1) and Indoor Air Quality (IAQ) management plan pre-occupancy phase (LEED NC v2.2 IEQ cxedit 3.2) and per attached Commissioning Polides and ' Procedures Manual dated January 16, 2008. NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION ONLY. ASI 62 ASI Mo. 62= 00001 NEW Sheet A2.liT: Revise the location of the wall 1/17/2008 containing door 124A and reverse frame type C and door 124A per endosed sketch SK 1. Sheet A2.12T: Revise. the location of the wall at frame type L and door 143 per enclosed sketch SK-1. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch • SK-2. ASI 63 ASI No. 63' - 00001 NEW .Sheet A9.OT: Enlarged Elevator Plan - B5: 1/22/2008 Revise the 10'-8" dimension to be 10'-2" per enclosed sketch SK-1. ASi>64 ASI No.' 64 00001 NEW Reference: Full Tenant Improvement with MEP'S 1/22/2008 . ~ ~ Specification Section 08710: Hardware Schedule: Doors 100A, 1008, 1000 and 100D: Revise the closure to be a surface mounted device in lieu of the floor type specified. . Closures to be Sargent Modei 351. Exoedidon® Report R NP 01 3 r~ ` 3 ~ ~ ~ R ~ 9 1 yiiy ,+ Y ~ `~' 7 ~ L I ~ / ~~ { p if Y i j Y L; . k j ~ IX i `l ~ i 111 l ~ i ~ ~~ , t r ~ {! f ~ ~ CC R'~.~. t ~~: ~;', 5 1 :~. ~( I , ~ 1 ~ ~ f ~ { IL` ~ 1 ~ ~ ~-: t~.. r` i,~~ ~ tt F I ~ y `` ' I 1 ~'. E a ;. , ~ t ~ I~ f T 4 1 ~ ¢ ¢ f ~; ; ~ if 9 C ~'.~' -> ~ i i I ~ ~, {7 y~ ~ , 4i ~ !! ~ w 1 ~ t } ~ 71 ~ Fa ~ I ~ . t . -~ ~ ~ 2 ~ ~. t j ~, ~ ~ Note Pads ~' 323-4500 BOISE, IDAHO ' RCE-1875 re ROCS SOLID C#ENERAL COIVTRACPOR3 1097 N ROSARIO STREET • MERIpUW, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 31 of 37 r, Note PadItem No. Status Requl~ Ball In CourtNotes Ouened Closed ASI 65 ASI No,~ 65 00001 NEW ~ Reference: Full tenant Improvements with MEP' 2/4/2008 Sheet A2.12TL At office 159: Revise the layout ' and revise window frame type to be E per endosed sketch SK 1. At Purchasing Manage Office 160: revise the layout and reverse window frame type F per endosed sketch SK-1. - -... ASI b6 ASI No 56 00001 NEW Reference: Full Tenant Improvement with MEP'S 2/11/2008 Spedfica0on Sedion 15440: Reference Lavatory P-4 ration to be bane Note: Revise sensor o ~ ry . operated in lieu of electric transformer operated. ASI 67 _ASI N.p. 67_ 00001 NEW i ~ Full Tenant Improvement with MEP's .2/28/2008 ' Sheet A6.0: Revise the framing dimensions for the showers at Shower 021. and 024 per the endosed sketch SK 1'. ASI 68 _ASI No. 68 !~ 00001 NEW Reference: Full Tenant Improvement with MEP's 3/3/2008 Sheet A2.31T: At Server Room 311, add ~ window type BC, per the endosed sketch SK-1. _ Sheet A3.iT: Add window type BC, per the endosed sketch SK-2. e Io ExoediUon® Report R NP O1 ,. i{{. y' ~ ~: i ~. ~ { ' r' ~~,' f # (~, ~~'" S ~ ~ ~ ., I ~' k x ~ ; x ~f k } ~ I ~ ' ~ ~ ~ 1 ~ 1 ! ~ ~~•~ t I t ~ ! ~ I j 1 ~ p < ~ f ~- 4. i j f t 1 f {! t ~-' t i i ~ }/ ~ l { ( < R ~ ! ~ ~ f ~ ~ 1 ~ I ~ r ~ ~ x ~ ' + ~ f ','. ~ Ij t ~ t ~ ~ ` ~ ~ ._ ~ , ~ E Note Pads 323-4500 Borsz" rDAxo RCE-1875 C' II II i~ 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 32 of 37 Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI,69 ASI No 69 _-- 00001 NEW ~ Reference: Full Tenant Improvments with MEP's 3/3/2008 Sheet A2.21T: At Deputy Cheif-Prevention #234 and Recreation Super ~# 240: Revise door frames at both rooms to be type'G' and swap door frames from one room to the other, per the enclosed sketch SK-1. Note the head of frame type V is to be at 8'-10", per detail C6/A3.iT. Sheet A7.2T and A7.22T: At Gridline E, Between gridline 5.5 and 7.7; Frame out around beam per detail A5JA8.iT at Open Office and B4/A8.iT at Offices 234 and 240, per the enclosed sketch SK-2. ASI 70 ASI No. 70 00001 NEW Reference: Full Tenant Improvment with MEP's 3/11/2008 Sheet A2.liT: The window between Conference 156 and Payroll 161 should beType'W", not'X'. 00001 NEW ~ Reference: Full Tenant Improvments with MEP's 3/11/2008 Sheet A2.12T: Revise the location of Door#143/Frame Type L as shown on the enclosed sketch SK-1. . Sheet A7.12T: Revise the ceiling at the area of Door #143/Frame Type L as shown on the enclosed sketch SK-2. ExpedRion® Report R NP O7 [f® {i Note Pads 323-4500 BC?ISE, IDAHO 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE• (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian Clty Hall Date: 4/30/2008 Project No: 06-0675 Page: 33 of 37 Note PadItem No. S~tus Required Ball In CourtNotes Ouened Closed ASx 72 ASI No 72 - - -- - 00001 NEW PETRA ~ A] Reference: Full Tenant Improvments With MEP's. Sheets A 2.12T A2.12TF and A7.12T: Revise the location of the wall between Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK-1 SK-2 and SK-3. Sheets M3.01 and M3.11: Revise the mechanical system at the area Open Office #309 and Unassigned #314 as shown on the enclosed sketd~ and SK-20 and SK 21. Sheets E2.31F, E2.31L, E2.31M, E2.31P and E3.02: Revise the electrical system at the area Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK-E2.31F-lA, SK Q.31L-lA, SK-E2.31M-lA, SKE2.31M-iB, SK-E2.31M-16, SK-E2.31P-1A, SKE2.31P-16 AND SK E3.02-1. Attachements: SK E2.31F-lA, SK-E2.31L-1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-16, SK-E2.31P-lA, SKE2.31P-1B AND SK-E3.02-1. 3/18/2008 ' S~ I,73 ---ASx No. 73 - - -- 00001 NEW Reference: Full Tenant Improvement with MEP'S3/11/2008 ' ~ Provide Blackout Shades at the exterior windows of Room 133 City Council Conference; Room 343 Mayor Suite; and Room 346 Executive Conference Room, per enclosed Speafication Section 12494. i Expeditlon® Attachments: Specification Section 12494 Report R_NP_01 . Note Pads ~~ 323-450U BOIS>r, mAxo RCE-1875 ,^ ~~ Jl' • 11! ~ ~'_ ~~• . 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 34 of 37 Note Padltem No. Status Required Ball In CourtNotes Opened Closed -ASI 74 ASI No. 74 - --- - - - 00001 NEW ~ Reference: Full Tenant Improvement with MEP'; 3/25/2008 ASI 75 ASI Na 75 - _ _ 00001 NEW ii Per RFI #100: Provide grounding of the access floor system as described int he attached RFI. Reference: Full Tenant Improvement with MEP'; 3/25/2008 Owner Requested Additional Data Drops: Per the City of Meridian's request, provide (40) additional data drops of CAT 5E, non-terminated cable per floor (1st, 2nd and 3rd). See endosed sheets for location and quantity. ASI 76__ ASI No. 76 ___ 00001 NEW Reference: Full Tenant Improvement with MEP'; 3/25/2008 Sheet A8.iT -Detail 62 -Folding Partition Detail: Provide a C 10 x 20 channel for support of the door track. Spacing of supports is to be per the manufacturers recommendations. Additionally the access flooring at the stack end of the folding partfion shall be recessed a 'minimum of 2" to receive the floor guide track, . per sheet 3 of the Modemfold submittal. ASI 77 ASI No: 77 00001 NEW PETRA A] Reference: Full Tenant Improvment with MEP's. 3/25/2008 . Sheets SK1.01, SE1.04, and SE1.05: Revise the site lighting per the endosed sketches SE1.01-1, SE1.041 and SE1.05-1. ASI 78 'ASI Na. 78 00001 NEW Reference: Full Tenant Improvement with MEP's 3/25/2008 Sheet A6.tiT -Elevation Ci-Front Counter, Room #238: Revise elevation "C" per the enclosed sketch SK-1. Expeditlon® Repot R NP 01 II I i 1 , i ~ + t ~ ~ I~' ~ ,~ r~ ~ ~ ~ ' ~ ~ ~ ~~~ { F s ~ 1 I.~ ~~ ~ (,~ ~ , it ~~ 1 1 ~ ~ ~.: ;3 ~ Yf 1 ~ 1 ~ ; ~~~; ~ ` ' ~~M ! i ~ R; I I , ~ ~ ;~ ~ i i ~ ~ . I i i ; t ~,~ ~ I ~; x ~ i ~ ~4 ± }i' J , ~ ~ ` i ~~' 1 ~ ~ ' ~ ~ ~ ,.. ;~ ~ ~ i ~ , ~~ ~ ~~ ~ ~~ ~~ !: ' ~ ,. ~ ~ i ~1? it; I f i F t' }q 1" ~ i i [ ( j ~ ~ ) j ~, ~ ! ~ ~ ~ q i f ` .~ ~`~ ~.. 1 ~ ~ ~ ~ ~ 1 ~ .E . r ~ ~ ~ ~ i~ i~ ' 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 35 of 37 Note PadItem No. Status Required Ball In CourtPlotes Oaened Closed A5I 79 A5I N4 79 \_ Note Pads 323-4500 BOISE, IDAIiO RCE-1875 00001 NEW Reference: Full Tenant Improvement with MEP'S 3/31/2008 Specification Section 09310 -Tile: CT3, Color to be 0051 Matte Vanilla. Add the following trim pieces: Bull nose: S4369, 54639, SCR4369 and SCR4639. Note these pieces are to be used at the top file of the wainsrnts and outside comers. ASI $0> ASI No.;,BQ 00001 NEW II Reference: Full Tenant Improvment with MEP's 3/31/2008 Sheet2.6T -First Floor Room Finish Schedule: Room #111- Lobby, revise West wall to be paint color P3, to match other walls. Sheet2.6T -All Room Flnish Schedules: At all rooms shown with ACP/GYP under the ceiling finish material column of the schedules, revise the paint color of the gypsum board to match the typical wall color of that room per the schedule (this will be either paint color Pi or P3), except as noted at Lobby lii and City Counal Chambers 135 on the enclosed sketch SK-1. Sheet6.2T - A4 A4 Looby 111 Elevation: Revise the paint scheme per the enclosed sketch SK-2. Sheet A6.3T - Ci Corridor 113 and 123 Elevation: Revise the paint color below the chair rail to be P8. 1 Fxoedidon® Report R NP_01 . ~ Note Pads ~~ 323-45Q0 _ M)ISE, IDAHO RCE-1875 ~ C3ENERAL COZ~'TRAC'PORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall ~ Date: 4!30/2008 Project No: 06-0675 ~ ~ Page: 36 of 37 Note Padltem No. Status Required i3a11 In Court_Notes Opened Closed ASI i$1 ASI No.' 81' - - _ _ - - _ - 00001 NEW ~ Reference: Full Tenant Improvement with MEP's 4/28/2008 Sheet A2.21T -Second Floor -Area 1 Floor Plans: 1. Per previously issued ASI #41, Showers 225 and 226 were modified to be Storage spaces, per the owners request these rooms will now be Offices, see enclosed sketches SK-1 ans SK-3. 2. Add office 263 adjacent to Office 218 as shown on enclosed sketches SK-1. Hardware for door 263 is to match door 218. 3. Revise Unassigned Space #211 to be Conference Room per enclosed sketch SK-2. Sheet A2.6T Roof Finish Schedule: 1. Revise the finishes for moms 211, 225, and 226 per enclosed sketch SK 3. 2. Add room 263 to the schedule per enclosed sketch SK-3. Mechanical: Revise the mechanical work in the above noted spaces per the enclosed sketches. Electrical: Revise the electrical work in the above noted spaces per the enclosed sketches. - __ __ ASI $7 ASI No.'82 00001 NEW ~ Reference: Full Tenant Improvement with MEP'S4/15/2008 Sheet A2.O1T -Basement Floor Plan -Area 1: Due to the electrical gear extending into Mechanical Room 003 make the flowing revisions: At door # 0038, reverse doors and frame in the existing framed opening so that the doors swing out. Revise the hardware for door #0036 as follows: Delete the (2) flush bolts, passage set and dust proof strike and add a Sargent vertical rod exit device, model # 8715-LBR-ETL. ~® zi ~i~. ~ ~'{ I i ; ~ ~ i ~ , , ? ~ t ~ ' ~' ~ ,~: ~ lid ~ ~~Q ~i ~ .. I~` ,~ '~~ ~ l~ ij ~ ~ ' ~~° ~ ~ }a '~ I t~ a ,'~; a~ ~. ~{~ ~~ 1 1' ~ s . Report R NP 01 Note Pads ~' ~~ ~~ 323-4500 BOISE, IDAIiO RCE-1875 ~a 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 37 of 37 Note PadItem No. Status Requi~+ III In CourtNotes Ouened Closed A5I 83 ASI No: 83 00001 NEW Reference: Cold Shell and Core 4/21/2008 Sunshade Color- Per the City of Meridian's ~' ~ review of the painted sunshade samples, the color is to be #1 left sample which is one shade darker then P-7. Attachments: None ASI 84 ASI No.>~84' ' 00001 NEW Reference: Cold Shell and Core 4/28/2008 Exterior Exposed Metal: All exterior exposed ~ metal between gridlines 6 and 7 at the curved ' upper roof and front entry canopy is to be painted to match the prefinished metal roofing color (Silver Metallic). ASI 85 ASI No 85 ^ 00001 NEW ~ Reference: Full Tenant Improvements with MEP':4/28/2008 Electrical: Per the owners request to provide additional electrical outlets for a Christmas tree in the Lobby and exterior lights and power for a possible future exterior signage or clock, provide the necessary work per the enclosed letter from Eidam and Associateds dated April 22, 2008. Attachements: Sketch Sheets: SK-E2.i1P-1, SK-E2.40-1A, SK-E2.40-1B, SK-E2.40-iC, SK-E2.40-iD, SK-E2.40-1E, SK-E2.40-1F, SK-E3.01-1,SK-E3.02-3A, SK E3.02-36, SK-E3.05-2A, SK-E3.05-2A, SK-E3.05-26. ASI «87 ASI No: 87 00001 NEW Reference: Full Tenant Improvement with MEP's 4/28/2008 Sheet M1.11 Revise the supply duct work from FT 13 as shown on the enclosed sketch SK-30. Attachments SK-30 Emedition® .` ~ ~ ~ ; ~ ;', ~ 5 i ~ a ~ } e ~ ~ ~ ' ° 1 . . : t s ~ ~ r ~ ~~ , ;; ,; , ~, ~: n i 1 i 1, ' 1 77~ ' ! I ' ~i I; Repoli R NP 01 ~ Y ~1 1 ~ ~ I i ~ s i ` r ~ t ~~ ~ ~ f ' s l f _ - ; ~~ ~ ; ~ ~ s f ~ i E ~ i ~ ~ c ,. , ~ ~ + i a +'- i. ' ~ i i , 4 ~' ~ j ~~ ,_ iI ~ t ~ i ''' ,:: _ ~.,,; Requests for Information Log 323-4500 BOISE, IDAHO RCE-1875 C#ENffitAL COZ~iTRACI'ORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323fF500 !FAX: (208) 323-4507 Project Name: Project Nv: Meridian City Hail 06-0675 ~ Dat®: Page: 4/30/2008 1 of 4 Ty~ To From NumberTitie Status Date Approved Responded Required RFI CITYMER PETRA 00001 Sample CLO. 5/14/2007 5/21/2007 5/21/2007 5/21/2007 RFI LOMARC PETRA 00002 Project Director CLO 3/12/2007 3/19/2007 3/19/2007 3/19/2007 RFI LOMARC PETRA 00003 Water /Sewer for Plaza CLO _ 4/18/2007 4/18/2007 4/18/2007 4/25/2007 RFI LOMARC PETRA 00004 Change Detail C2 - S 5.2 CLO 4/20/2007 5/3/2007 5/3/2007 4/27/2007 RFI LOMARC PETRA 00005 Base Plate Change CLO . 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00006 Embed Plate P-i, P-2 CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00007 Rule Steel RFI No 2 CLO 5/1/2007 6/13/2007 6/13/2007 5/8/2007 RFI LOMARC PETRA 00008 Rule Steel RFI No 3 CLO 5/1/2007 5/21/2007 5/21/2007 5/8/2007 RFI LOMARC PETRA 00009 Wall & Footing height CLO 5/8/2007 6/26/2007 6/26/2007 5/35/2007 RFI LOMARC PETRA 00010 Foundation Drain at Basement CLO 5/16/2007 6/26/2007 6/26/2007 5/23/2007 RFI LOMARC PETRA 00011 ASI Requests-Elevations and Details CLO 5/16/2007 6/26/2007 6/26/2007 5/25/2007 RFI LOMARC PETRA 00012 Rule Steel RFI No. 4 CLO 5/24/2007 6/26/2007 6/26/2007 5/31/2007 RFI LOMARC PETRA 00013 Rule Steel RFI No. 5 CLO 5/30/2007 6/26/2007 6/26/2007 6/6/2007 RFI LOMARC PETRA 00014 Rule Steel RFI No. 6 CLO 5/30/2007 6/5/2007 6/5/27 6/6/2007 RFI LOMARC PETRA 00015 Top steel elevatwn@Detail(RS-7) CLO 6/11/2007 6/12/2007 6/12/2007 6/18/27 RFI LOMARC PETRA 00016 Beam Verficatlon (RS-8) CLO 6/14/2007 6/26/2007 6/26/2007 6/21/27 RFI LOMARC PETRA 00017 Domestic Water Source CLO 6/18/2007 6/20/2007 6/20/2007 6/20/2007 RFI LOMARC PETRA 00018 Wall Fix at Grid "D" CLO 7/5/2007 7/3/2007 7/3/2007 7/12/2007 RFI LOMARC PETRA 00019 Arched Chord ]oist Connedion(RS-9) CLO 7/5/2007 7/6/2007 7/6/2007 7/12/27 RFI LOMARC PETRA 00020 Foundation Drain Colection Manhole CLO 7/11/2007 7/5/2007 7/5/2007 7/18/2007 RFI LOMARC PETRA 00021 Bads Filling Basement Walls CLO 7/19/2007 7/19/2007 7/19/2007 7/26/2007 RFI LOMARC PETRA 00022 Sewer Modific~tfon Request CLO 7/23/2007 8/1/2007 8/1/2007 7/30/2007 RFI LOMARC PETRA 00023 Masonry Mortar Color Clarification CLO 7/25/2007 7/27/2007 7/27/2007 8/1/2007 RFI LOMARC PETRA 00024 Steel Lintel at Stair Tower Header CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00025 AC Bolt Correction CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00026 Moment Frame Shear Tab Weld CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00027 Sewage Ejector Tank CLO 8/6/2007 9/3/2007 9/3/2007 8/13/2007 RFI LOMARC PETRA 00028 4th Floor Stair Assembly CLO 8/8/2007 8/14/2007 8/14/2007 8/15/2007 RFI LOMARC PETRA 00029 Wall at Grid H - 4, 9 CLO 8/24/2007 9/18/2007 9/18/2007 8/31/2007 RFI LOMARC PETRA 00030 Water to fixture P-18 CLO 8/29/2007 9/5/2007 9/5/2007 9/5/2007 Exped'~tlon® Report R RC_01 RR ,.- , ~`'` Requests for Information Log 323-4500 ' BC3ISE, m.Al~io . RCE-1875 rn U/'1/"~~ ~/1T TT1 1097 N. ROSARIO STREET • MER];DIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Project No: Meridian Clty Hall 06-0675 Dat®: Page: 4/30/2008 2 of 4 Typ eTo From NumberTitle ~ Status Date Approved Responded Required RFI LOMARC PETRA 00031 Vent for Ejector Pump 0.O . 8/29/2007 9/6/2007 9/6/2007 9/5/27 RFI LOMARC PETRA 00032 Basement Toilet Rooms 0.O 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00033 Floor Sink Near Grid 5-F CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETR4 00034 Sink Near Grid 10-E 0.O 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00035 Sink Near Grid 10-B 0.O 8/29/2007 9/4/2007 9/4/2007 9/5/2007 RFI LOMARC PETRA 00036 Plumbing Drawing for 4th Floor 0.O 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00037 Switd~ Board MDS Feeders 0.O 9/5/2007 9/10/2007 9/10/2007 9/12/2007 RFI LOMARC PETRA 00038 VAV at Room 134 0.O 9/11/2007 9/14/2007 9/14/2007 9/18/2007 RFI LOMARC PETRA 00039 Interconnection of Fire Stand Pipes 0.O 9/11/2007 9/11/2007 9/11/2007 9/18/2007 RFI LOMARC PETRA 00040 RWD 10-D 0.O 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00041 Misc. Plumbing Questions P2.12 0.O 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00042 Shear Tab Corn~ction 0.O 9/18/2007 9/26/2007 9/26/2007 9/25/2007 RFI LOMARC PETRA 00043 Radius SOG at Zed Floor 0.0 9/24/2007 10/9/2007 10/9/2007 10/1/2007 RFI LOMARC PETRA 00044 Smoke Dampers 0.O 9/27/2007 9/28/2007 9/28/2007 10/4/2007 RFI LOMARC PETRA 00045 Operabie Wall Partition-Submittial 0.O 9/27/2007 11/14/2007 11/14/2007 10/4/2007 RFI LOMARC PETRA 00046 HWS & HWS At Basement 0.O 10/2/2007 10/2/2007 10/2/2007 10/9/2007 RFI LOMARC PETRA 00047 W8x10 at North Cold Air Return 0.O 10/2/2007 10/5/2007 10/5/2007 10/9/2007 RFI LOMARC PETRA OOQ48 Clean Agent Releasing Panel 0.O 10/3/2007. 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00049 Pre-Action Sequence of Operations 0.O 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00050 Elevator Shaft Flre Alarm Question 0.O 10/4/2007 10/16/2007 10/16/2007 10/11/2007 RFI LOMARC PETRA 00051 Beam Web to Column Flange Weld 0.O 10/4/2007 10/5/2007 10/5/2007 10/11/2007 RFI LOMARC PETRA 00052 ©ectrcal Drawings TI and Plana 0.O 10/18/2007 10/25/2007 10/25/2007 10/25/2007 RFI LOMARC PETRA 00053 Sprinlder Pipe Hangers 0.O 10/22/2007 10/29/2007 10/29/2007 10/29/2007 RFI LOMARC PETRA 00054 Flre Suppression Flow Meter 0.O 10/22/2007 10/25/2007 10/25/2007 10/29/2007 RFI LOMARC PETRA 00055 RDL & OFL 0.O 10/29/2007 11/1/2007 11/1/2007 11/5/2007 RFI LOMARC PETRA 00056 ASI 32 Ceiling Tile Clarification 0.O 10/30/2007 10/30/2006 10/30/2006 11/6/2007 RFI LOMARC PETRA 00057 Entry Vestibule Flre Suppression CLO 10/31/2007 11/7/2007 11/7/2007 11/7/2007 RFI LOMARC PETRA 00058 Flre Riser Room Issues 0.O 10/31/2007 11/6/2007 11/6/2007 11/7/2007 RFI LOMARC PETRA 00059 Supply & Return 1-Hr Rated Assembly 0.O 11/2/2007 11/14/2007 11/14/2007 11/9/2007 RFI LOMARC PETRA 00060 Under Floor Conflicts 0.O 11/2/2007 11/19/2007 11/19/2007 11/9/2007 Expedi0on® Report R RC 01_RFl ' _~ ~,~ ~~, `~., Requests for Information Log 323-4500 ' BOISi~, mAxo 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 Page: 3 of 4 TypeTo From NumiberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00061 Access to Flre Smoke Dampers CLO .11/2/2007 11/19/2007 11/19/2007 11/9/2007 RFI LOMARC PETRA 00062 Data Drops CLO 11/9/2007 11/20/2007 11/20/2007 11/16/2007 RFI LOMARC PETRA 00063 Electrical through Concrete Wall CLO _ .11/27/2007 12/3/2007 12/3/2007 12/4/2007 RFI LOMARC PETRA 00064 3ed Floor Sink at Grid 5/E CLO 11/27/2007 11/27/2007 11/27/2007 12/4/2007 RFI LOMARC PETRA 00065 Diminution Verification CLO 11/28/2007 11/29/2007 11/29/2007 12/5/2007 RFI LOMARC PETRA 00066 Flre Alarm Questions CLO 12/4/2007 12/11/2007 RFI LOMARC PETRA 00067 Security Camera Height CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00068 Ceiling at Rm 111,112. CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00069 Zed Floor Duct Conflicts CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00070 Return Duct at RM 142 QO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00071 Gas Meter /Condensing Units CLO 12/14/2007 12/17/2007 12/17/2007 12/21/2007 RFI LOMARC PETRA 00072 Lower Entry Canopy Attad~ment CLO 12/18/2007 12/18/2007 12/18/2007 12/25/2007 RFI LOMARC PETRA 00073 Sun Sa een Top Attachment CLO 12/21/2007 12/28/2007 RFI LOMARC PETRA 00074 Exterior Wall Types CLO 12/26/2007 1/2/2008 RFI LOMARC PETRA 00075 Flre Alarm Questions CLO 1/4/2008 1/15/2008 1/15/2008 1/11/2008 RFI LOMARC PETRA 00076 Brick Type A2 NEW 1/4/2008 1/11/2008 RFI LOMARC PETRA 00077 Test Switches for In-Duct Detectors CLO 1/11/2008 1/14/2008 1/14/2008 1/18/2008 RFI LOMARC PETRA 00078 Building Phone System NEW 1/14/2008 1/21/2008 RFI LOMARC PETRA 00079 Under Floor Duct Insulation CLO 1/14/2008 1/15/2008 1/15/2008 1/21/2008 RFI LOMARC PETRA 00080 Fliters @ VAV & Fan Coils CLO 1/16,(2008 1/22/2008 1/22/2008 1/23/2008 RFI LOMARC PETRA 00081 Column to Moment at Grid 4-E CLO 1/17/2008 1/18/2008 1/18/2008 1/24/2008 RFI LOMARC PETRA 00082 ]ohnsonite 6° Recess, Color #47 CLO 1/21/2008 1/21/2008 1/21/2008 1/28/2008 RFI LOMARC PETRA 00083 Interface Cable for York System CLO 1/21/2008 1/22/2008 1/22/2008 1/28/2008 RFI LOMARC PETRA 00084 Framing Dimensions on First Floor CLO 1/23/2008 1/24/2008 1/24/2008 1/30/2008 RFI LOMARC PETRA 00085 Exterior Light @ gridliine) CLO 1/24/2008 1/24/2008 1/24/2008 1/31/2008 RFI LOMARC PETRA 00086 Water Supply to Refrigerators CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00087 Fan Coil Unit -Verity Model Type CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00088 Steel Question @ Parapet Wall CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00089 Beam Pocket @ NW Stair Tower. CLO 2/1/2008 2/4/2008 2/4/2008 2/8/2008 RFI LOMARC PETRA 00090 Power to Dock and Flood Lights CLO 2/5/2008 2/6/2008 2/6/2008 2/12/2008 Expedi8or~ Report R RC 01_RFl . '~ Requests for Information Log ,~,~ ', 323-4500 BOISE, IDAIiO ' RCE-1875 m ~/'1!'rFT C~l1T TPY 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 4/30/2008 Project No: 06-0675 ~ Page: 4 of 4 TypeTo From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00091 Power Shut Down at RM 013, 014, CLO 2/5/2008 2/12/2008 RFI LOMARC PETRA 00092 parking Lot Profile @ Flber CLO . 2/8/2008 2/13/2008 2/13/2008 2/15/2008 RFI LOMARC PETRA 00093 Stair Tower Brick Relief Angle CLO 2/12/2008 2/13/2008 2/13/2008 2/19/2008 RFI LOMARC PETRA 00094 Chiller Support Structure CLO 2/13/2008 2/18/2008 2/18/2008 2/20/2008 RFI PETRA PETRA 00095 Data between Sever & RM 303 GLO 2/15/2008 2/18/2008 2/18/2008 2/22/2008 RFI LOMARC PETRA 00096 Window Head Drip Flashing CLO 2/26/2008 2/26/2008 2/26/2008 3/4/2008 RFI LOMARC PETRA 00097 - Time Warmer Entrance CLO 2/26/2008 3/11/2008 3/11/2008 3/4/2008 RFI LOMARC PETRA 00098 Duct Sizes at Basement Toilet Rm. CLO 3/3/2008 3/6/2008 3/6/2008 3/10/2008 RFI LOMARC PETRA 00099 Flre Alarm Questlions From Simplex CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC PETRA 00100 Grounding of Access Floor CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC PETRA 00101 EFi @ Penthouse CLO 3/10/2008 3/11/2008 3/11/2008 3/17/2008 RFI LOMARC PETRA 00102 Tele / Com Riser Diaagram CLO 3/13/2008 3/17/2008 3/17/2008 3/20/2008 RFI LOMARC PETRA 00103 Water Feature One Line Diagram CLO 3/13/2008 3/19/2008 3/19/2008 3/20/2008 RFI LOMARC PETRA 00104 Soffit at Entry Lobby. CLO 3/31/2008 4/1/2008 4/1/2008 4/7/2008 RFI LOMARC PETRA 00105 Mail Room Fume Hood CLO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 RFI LOMARC PETRA 00106 Fire Riser Room 130 QO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 RFI LOMARC PETRA 00107 Aco~s bo FT 9 CLO 4/8/2008 4/15/2008 4/15/2008 4/15/2008 RFI LOMARC PETRA 00108 Screen Wall fdr AHU`s CLO 4/9/2008 4/9/2008. 4/9/2008 4/16/2008 RFI LOMARC PETRA 00109 Electrical / Mechanical RM Door CLO 4/9/2008 4/9/2008 4/9/2008 4/16/2008 RFI LOMARC PETRA ~ 00110 Water Feature Questions OPN 4/11/2008 4/18/2008 RFI LOMARC PETRA 00111 Section 13000 Questions NEW 4/28/2008 5/5/2008 RFI LOMARC PETRA 00112 Loading dodo ramp handrail NEW 4/28/2008 4/28/2008 4/28/2008 5/5/2008 RFI LOMARC PETRA 00113 Boiler Flues NEW 4/29/2008 5/6/2008 RFI LOMARC PETRA 00114 Cabinet Keying Schedule CLO 4/30/2008 5/7/2008 Exneditim~ Report R RC 01_RFl ' - Sub mittal Log ~~ 323-4500 so~s~, mAxo RCE-1875 rn t 1097 N. ROSARIO STREET • MERIDIAN, 83642 • PHONE: 208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian Clty Hall Project No: 06-0675 Dat®• Page: 4/30/2008 1 of 5 ' Package Submittal Rev. TWe Status Rcvd. Latest Dates Sent Return Forward BIC DN 02 02-222 029 Stn~ctural Excavation and BacflO AAN 54102007 5/11/2007 5/18/2007 5!22/2007 1 DN 02 02-222-01 001 Dmin Rack APP 7/27/2007 7/~/2~7 9/6Y2007 9/7/2007 DN 02 02-222-02 001 1500 Gal SarM and Grease Intercepto APP 7/27/2007 7/30P2007 9/8/2007 9/7YL007 DN 02 02-222-03 001 Manhole Ring APP 7/27/2007 7/30/2007 9/8/2007 9!7/2007 DN OZ 02-222-04 001 Tapping Valves, 8' APP 7/27/2007 7/30P1007 9/8/2007 9!7/2007 DN 02 02-760-01 001 Site Trash Receptacles NEW 4/16/2008 4/16/2008 LOMARC DN 02 02-760-02 001 Site Bench Seating NEW 4/1642008 4/16/2008 LOMARC DN 02 02-760-03 001 Bh~c Racks NEW 4/1642008 4/16/2008 LOMARC ' DN 02 02810-01 001 Double Checlt Valves NEW 4/15/2008 4/15/2008 LOMARC DN OZ 02810.02 001 Brass Ball Valves NEW 4/15/2008 4/1542006 LOMARC DN 02 02810-03 001 Brass Gate Valve NEW 4/1542008 4/15/2008 LOMARC ' DN 02 02810-04 001 ESP-MC Series Controlers NEW 4/1528 4/152008 LOMARC DN 02 02810-05 001 Swing Pipe Tubing NEW 4/15/2008 4!15/2008 LOMARC DN 02 02810-06 001 Bubbler Heads NEW 4/15/2008 4/15/2008 LOMARC ' DN 02 02810-07 001 Irrigation Valves NEW 4/152008 4/1542008 LOMARC DN OZ 02815.08 001 SprinMers NEW 4/1542008 4H52008 LOMARC DN 02 02840-01 001 Plant Spedflc~tlons NEW 4/1512008 4/15/2008 LOMARC ' DN 02 02840-02 001 3/4' Bark Mulch NEW 4/15/2008 4/15/2008 LOMARC DN 02 02-890-01 001 Water Feature Collection Tank NEW 4/292008 4Y29/2008 LOMARC DN 02 02-89002 001 Plaza-Flarge Flttir-gs,Wat~ Feature .NEW 4292008 429/2008 LOMARC DN 03 03-100 011 Footings and Foundations AAN 4!302007 4/302007 5112007 5/12007 DN 03 03-100-02 002 Concrete Mbr Designs AAN 5/82007 5/8/2007 5/142007 5/162007 DN 03 03-10003 001 Cor~rete I~r Designs APP 54102007 5/112007 5J312007 54312007 DN 03 03-100-04 001 Concrete M6c D~igrrs-PLAZA NEW 423/2008 4232W8 LOMARC ' DN 03 03-100-06 001 Flrst Fkwr Deck Reber Shops AAN 7242007 7272007 8/62007 8!8/2007 DN 03 03-100-07 -001 Plaza Rebar Shops NEW 4/28/2008 4/282008 LOMARC DN 03 03-100-3 002 Upper Footings - Reber SFx~ps AAN 72/2007 7~2~7 7232007 723J2007 ' DN 03 03300-01 001 PVC Waterstop APP 4/30/2007 4/302007 5/172007 54172007 DN 03 03300-02 001 Vapor Block APP 4/302007 4/3027 5/172007 5/172007 DN 03 03300-03 001 Corxxete Ac~sories-Epoxy APP 4/302007 4/30/2007 54172007 5/172007 DN 03 03300-04 001 Concrete Accessories-Form Oil APP 4/302007 4/302007 5/172007 54172007 DN 03 033-05 001 Corxxete Aaessories-Curing Compam APP 4/30/2007 4/302007 5/172007 5/17/07 DN 03 033-08 001 Silicate Hardener and Sealer APP 9/62007 9/62007 9/142007. 9/142007 ' DN 04 04-000.01 001 Masonry Accessories APP 8/142007 6/182007 7/3/2007 7/3/2007 DN 04 04-20001 001 Grout Mix Design APP 6/142W7 811827 7/11/2007 7/112007 DN 04 04-200-02 001 Concrete Masonry Units APP 6/14/2007 6/182007 7/10/2007 7/112007 ' DN 04 04-200-03 ~1 Mortar Mbc Design Type S APP &/142007 6/182007 7/1027 7/112007 DN 04 04.200-04 001 Mortar Mix Design Type N APP 6/142007 6/182007 7/102007 7/112007 DN 04 04-2-05 001 Mutual Brick Sptlora< ~ --- APP 7/102007 7/132007 . 8~J2007 8J92007 DN 04 04-200-06 001 Arriscraft Stone Submitdal APP 7/182007 7/1827 7232007 7232007 ' DN 04 04-200-07 001 Mortar Mtx Colorchart /1AN 72542007 7252007 8/12007 8/1/2~7 DN 04 04-200-08 ~1 Masonry Color Caulking Color Chart APP 3/42008 3/42008 325/2 008 3252008 DN 04 04-810-01 001 Veneer Masonry Anchors _ APP _ _ 12/132007 12/132007 12/142007-12/17/2007 _ ' DN 05 05 500-02 005 Structural Steel Shops (Phase!) AAN 5423/2007 .529/2007 6/122007 64132007 Renort R SB 01 - Submittal Log 323-4500 BOISE, IDAHO ' RCE-1875 rx 1A/\/1Tl CSATTT\ ;r} ~~ra~jiri~i~ ~ M M 7t~ i~l~! 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 •_ FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: Page: 4/30/2008 2 of 5 Package Submittal Rev. Title Sfatus Rcvd. Latest Dates Sent Return Forward BIC DN 05 05 500.04 001 Revised Sheels from Phase 1 Set APP 8/14/2007 6/14/2007 7/8/2007 7/6/2007 DN 05 05.000-01 001 Weld Procedure Specifications APP F~14/2007 6/20/2007 7/9/2007 7/10/2007 DN 05 05-000-02 001 Welding Procedures and Specs-Field AAW 7/10/2007 7/12/27 N6/2007 8/8!2007 DN 05 05-300-01 001 Metal Deck-Shop Drawings No.1 APP 5x!/2007 549/2007 5/18/2007 5/17/27 DN 05 05-300-02 W2 J1, J2 Joists and Decking APP 5/23I2W7 5!29/2007 6/14Y1~7 8/14/2007 DN 05 05-400-01 001 Cold Formed Metal Framing - AAN 8/14/2007 8/14/2007 7/11/2007 7/12YL007 DN 05 05-500 001 Andmr BoR Plan MCN 4/27/2007 4/30/2007 5/16/2007 5/17/2007 DN 05 05-500-03 001 Stair #1 Plans APP 8/11/2007 6/12/2007 7/9/2007 7/10/2007 DN 05 05-500-04 001 Stnx~ual Steal Shop (PF~se II) AAN 6/11/2007 tN12/2~7 7/11/2007 7/13!2007 DN 05 05.500-05 001 Stair #2 Plans AAN 8/14/2007 6!14/2007 7/9/27 7/10/2007 DN 05 05-500-06 001 Shop Drawings -Bent Plate AAN 7/1312007 7/18/2007 8/6/27 8!8/2007 DN 05 05-500-07 -001 Revised 1st,2nd,3rd,4th, Framing APP 8/229/2007 8/30/2007 8/27/2007 10/1/2007 DN 05 05-500-08 001 S and ChNer Frartre Shops AAN 9/4/2007 9/4/2007 9/27/2007 10/1/2007 DN 05 05-500-09 0~ R-~n-s and CanoPYs NW 10/2/27 10/312007 10/17/07 10/17/2007 DN 05 OS-500-10 006 EL-Beams and Canopys Resubmit AAN 11/712007 11/15!2007 11/26!2007 11/28/2007 DN 05 05-521-01 ~1 CouncN Chambers Sbee! Shops AAN 19!11/2007 12/13!2007 1(//2008 1/14/2008 ON OB 06-402-01 001 Interior ~1 Woodwork MN 10/28/27 10/30/27 12/312007 12/3!2007 DN 07 07-141-01 001 Mecfancal Eqrdp Room Waterproofing RF~I 3124/2008 3124!2008 4/4/28 4/4/2008 SFJILCO ON 07 07-141-02 001 Mechanical F~uip Room Waterproofing APP 4/8/2008 4/8!2008 4/9/2008 4/10/2008 DN 07 07210-01 001 Rigid Foam tr~sulatiorFFoundation APP 4/30/2007 4/30/2007 5!17/2007 5/17/07 DN 07 07-210-01 001 Building Insulation APP 6/14/2007 X14/2007 7/11/2007 7/1212007 DN 07 07-210-02 001 Fofl Faced Fiberboard Irrsulatlon APP 8/15!2007 8/21/2007 8/14/2007 9/14/2007 DN 07 07-210-03 003 PLAZA -Membrane Roofing Nf_VY 4/29/2008 4/29/2008 LOMARC DN 07 07-210-04 001 PLAZA-Building Inwulation NEW 4/28/2008 4/29/2008 LOMARC DN 07 07-500-01 004 Roofir~ APP 2/4/2008 2/8/2008 2/26!2008 2/28/2008 DN 07 07-500-02 001 Metal Roofing AAN 2/4/2008 2/8/2008 3x//2008 3/14/2008 DN 07 07-9 001 Joint Sealarrts AAN 5J8~2007 5J9Y1007 5/15/2007 55!221/2007 DN 08 OS-211-01 001 Wood Doors AAN 8/8/2007 8/9/2007 9/8/2007 9/6!2007 DN 08 OS-211-02 ~1 Wood Door (hrt Sheets AAN 8/8/2007 8/9/2007 9/8/2007 9/6/27 DN 08 08-211-03 ~2 Door Sample for Color and FWsh APP 3/24/2008 3/27/2008 3!31/2008 3/31/2008 DN 08 08-334-01 001 Overtread Coiling Grilles AAN 10/10/2007 10/10/2007 11/1/2007 11/8/2007 DN 08 OS-411-01 .002 Aluminum Enfrartces and StorefrorHs AAN 8/28/2007 6/28!2007 7/11/2007 7/1312007 DN OS 08-030-01 ~1 Metal Fnuned Skylights APP 6/25!2007 8/28/2007 7/11/ZW7 7/13/2007 DN 08 08-711-01 ~1 FWsh Hardware Schedule MCN 8/8/2007 8/9/2007 9/8/27 9/6/2W7 DN 08 08-8~-01 001 Glazing AAN 6/25/2007 6/28/2007 7/11/2007 7/13/2007 DN 08 OS-800-02 001 Glazing Shop Drawir~s AAN 8/27/2007 9/4/2007 9/14/2007 9/14/2007 DN 08 08-800-03 001 Sparuirei Glass Color Selectiorw APP 2/1/2008 2/4/2008 315/2008 3/5Y1008 DN 08 08-800-04 002 Spandrel Color on Specified Glass APP 3/4/2008 ~ 314/28 3/17/2008 3/17!2008 DN 09 09-260-01 001 Gypsum Board Assemblies - APP 8/14/2007 .6/14/27 7/11/2007 7/12/2007 DN 09 09310-01 001 Tile Color Boards AAN 2/13/2008 2/15/2008 3/14/2008 3!14/2008 DN 09 09310-02 ~1 Grout Color Chips AAN 2/13/2008 , 2/15/2008 3/14/2008 3!14/2008 DN 09 09310-03 001 Uncoupling Membrane APP 4f//2008 4/14/2008 4!22/2008 4124/2008 DN 09 09-582-01 001 Sheet Vinyl APP 10/29/2007 10/30/2007 11/16/27 11/16/2007 DN 09 09-574-01 001 Linear Metal Ceilings APP 6L14/2~7 6/14!2007 7/11/2007 7/12/2007 G,,..a.+xt...+A ReucR R SB 01 I , : ~ ~ ~ Submittal Log 323-4500 BoYS~, mAxo ' ~ 1097 N ROSARIO STREET • MERIDIIW, ID 83642 • PHONE• (208) 323500 • FAX: (208) 323507 _ Project Name: Meridian City. Hall Pr®ject No: 06=0675 ~ Date: 4/30/2008 Page: 3 of 5 ' Package Submittal Rev. Title Statr>s Rcvd. Latest Sent Dabas Return Forward BIC DN 09 09-851-01 001 Resilient Floor Tile APP 10/29/2007 10/30!2007 11118/2007 11/18!2007 DN 09 09-653-01 001 Rubber Baca APP 10/29/2007 10/30/2007 11N812007 11/18/27 ' DN 09 09-080.01 001 Carpet APP 10/28/27 10/30/2007 11/16/2007 11/16/27 DIV 09 09-720-01 004 Textlle Walicovering APP 8/8/2007 8P9/2~7 9/7/2007 8/7/2007 DN 09 09-900-01 002 paint APP 9/27/2007 9/27/2007 10/10/2007 10/15/2007 ' DN 09 09-900-02 001 Exterior Paint Specs APP 4/2/2008 4/2/28 4/8/2008 4/1512008 DN 09 Og-90p-03 001 Revised P-5 Color Product NEW , M23I2008 4/2312008 LOMARC DN 09 09912-01 001 Revised P-5 Epoxy Paird APP M2312~8 4/23/2008 4/29!2008 4!29!2008 ' DN 10 10-100-01 001 Visual Display Sur/aces APP 10/4/2007 10IM2007 11/512007 11/8/2007 DN 10 10-155-01 001 Toilet Partitior~ APP 10/4/2007 10/4P1007 2/19/2008 2119/2008 DN 10 10-265-01 001 Comer Guards -APP 10/10/2007 10/10!2007 10/19/2007 10/19/27 DN 10 10-270-01 002 Access Flowing APP 10/3/2007 10/312007 11/8YL007 11/8/2007 DN 10 10-505-01 ~1 Lockers AAN 10/4/2007 10/4/2007 11/5J2007 11/8/2007 DN 10 105-01 001 Flre Extinguisher and Cabinet APP 10/4/2007 10/4/2007 10/19/2047 10/19/2007 ' DN 10 10-005-01 001 Wire Mest- Partitons AAN 10/4/27 10/4/27 10/31/2007 11/812007 DN 90 10-051-01 001 Operable Panel Partitions AAN 9/11/2007. 8/14/2007 9/27P1007 9/27/2007 DN 90 10-801-01 001 Toilet Raom Accesodes AAN 10/4/27 10/4/27 11/Si2007 11/8/2007 DN 10 10-900A1 001 Television Wail Hoards APP 10/4/2007 10/4/2007 11/5/2007 11/8P2007 DN 10 10-900-02 001 Knox Box APP 10/4/2007 10/4/2007 11/5!2007 11/8/2007 DN 12 12-48401 001 Walk Off Mats APP 10/29/2007 10/30/2007. 11/16/2007 11/16/2007 DN 12 12-491-01 ~ 002 Horizontal Lower Blind Submlttials APP 4/22@008 4/2312008 4/29/2008 4129/2008 DN 12 12-494-01 003 Roder Shade Submittials ~P ~~~ ~~~ DN 13 13100-01 001 Arxifo Systems AAN 3/12/28 3/13P2008 4/10/2008 4/10/2008 DN 13 13150-01 001 Video Systems AAN 3/12/2008 3173/2008 4/10/2008 4/10/2008 ' DN 13 132-01 001 Audiovisual Control System AAN 2/1/2008 21131L008 4/10/2008 4/10/2008 DN 13 13-2-01 . 001. Control Systems NEW 3I72P2008 3113/2008 LOMARC DN 13 13770-01 001 DARS System AAN 311312008 3/1312008 4/10/2008 4/10/2008 1 DN 14 14-000.01 002 ElevatorSubmittials AAN 5/312007 5J7/2007 7/31/27 5J3112~7 DN 15 15-06'!-01 001 Fire Pipir~ Hangars AAN 10!'9/2007 10N0/2007 10/30/2007 10130/2007 DN 15 15-075-01 001 Mechanical Identification APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 ' DN 15 15-082-01 003 Pipe Insulation APP 8/7/2007 917l2~7 9/26/2007 9/26/2007 DN 15 15-083-01 001 Mechanical Insulation APP 8/512007 8/10/2007 9125/2007 9/25/2007 DN 15 15-185-01 001 Hydronic Pumps ~ AAN 9/14/2007 8/14/27 10/12YL007 10/1512007 DN 15 15-185-02 001 tunic Pumps 1,2,3,4,5 APP 9/7/2007 817/27 8/28/2007 9/26/2007 DN 15 15-185-03 001 Suction Diffuser APP 9/7/2007 9/7/2007 8/26/2007 9/26/2007 DN 15 15-185-04 001 Pressurized Expansion TaNcs APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-05 001 Air Separator APP 9f112~7 9/7/2007 9/26/2007 9/26/2007 ' DN 15 15-185-06 001 Air Vent APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-07 001 Flexible Connectors APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-08 Q01 lherrnometers APP 817127 9/7/2007 9/26/2007 9/26/2007 ' DN 15 15-185-10 001 Pressure Gauges APP 917127 9/7/2007 9/26/27 8/26/2007 DN 15 15-185-12 OQ1 Circuit Setters APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DN 15 15-185-13 OD1 Read Out Ktt APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 ' DN 15 15-185-14 001 Safety Relief Valves APP 9/2/2007 9/7/2007 9/26/2007 9!26/2007 c......aw,,..iGl Report R S8 Q7 Submittal Log ~~ 323-4500 BOISE, IDAHO ' ' RCE-1875 71 w ~w~. Aw.e wti r• 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: 4/30/2008 Pag®: 4 of 5 Package Submittal Rev. Title Status Revd. Latest Dates Sent Return Forward BIC DN 15 15.185-15 001 Reduclt~g Valy~ APP 9n/2~7 9n/2007 9YL6/2007 9/26/2007 DN 15 15.185-16 001 Reduced Pressure Bac*flow Preverder APP 9n/2007 9n/2~7 9/26/2007 9/26/2007 DN 15 15-185-17 001 Chem By-Pass Feeder APP 9n/2007 8n/2~7 8/26P1007 8/26/2007 DN 15 15.185-18 001 Test Plugs APP 9n12007 9n/2~7 8/26/ZW7 9/26/2007 DN 15 15.185-19 ~1 Chwnical Feeder Package APP 9nn007 8n/2007 9p26J2W7 9/26/2007 DN 15 15-320-01 001 Flre Bell AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325-01 001 Fire Sprinkler Heads AAN 10P9/2~7 10/10/2007 10/30/2007 10/30/27 DN 15 15-325.02 001 Riser Manifold AAN 1019Y1~7 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325-03 001 Flre Pre-Action Valve MN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325.04 001 Fire Bacldiow Preventor AAN 10/9/2007 10/10/2007 10/30/27 10/30/2007 DN 15 15-325-05 001 Groove Fittings AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325-06 ~1 FDC,Hose Valve, Pump Test Connector AAN 10/9/27 10/10/2007 10/30/2007 10/30/2007 DN 15 15-325-07 001 Check Vahre AAN 10/9/2007 10/10/2007 10/30/2007 10130P1007 DN 15 15-325-08 ~1 Basment and 1st Piping Shops AAN 10/29/2007 10/31/2007 11/6/2007 11/6f2007 DN 15 15-325-09 001 Piping Plans Basement and 1st Floor AAN 11/26/2007 11/30/2007 12/3P2007 12/4/2007 DN 15 15-325-10 001 Hydroiic Caltwlatiorus PRO 11/26/2007 11/30/2007 12/14/2007 12/1M2007 DN 15 15.328-01 001 Fire Pump AAN 10/10/2007 10/10/2007 10/30/2007 10/30/2007 DN 15 15400-01 001 Sewage t~edor System AAN 7/30/27 7/30/27 8/9/27 8/8/2007 DN 15 15400-02 002 P-1 WaterCkuet AFP 11/1/27 11/6/2007 11/16/2007 11/16/2007 DN 15 15-400-03 002 P 2 Water ClosetADA APP 11/6J2007 11/8Y1007 11/16/2007 11/16Y1007 DN 15 15-400-04 002 P-3 Urinal APP 11/6/2007 11/6/2007 11/18/2007 11/16/27 DN 15 15400-05 001 P-4 Lavatory (ADA) (1) AAN 9n/2007 9n/2007 9126/2007 9/26/27 DN 15 15400-06 001 P-5 Lavatory (ADA) (2) AAN 9nl2007 9x//2007 9/26/2007 9/26/2007 DN 15 15400-07 001 P~ Floor Drain AAN 9n/2007 9nY1007 9/26/2W7 9/26/2007 DN 15 15400-08 001 P-7 Shower Stall ADA AAN 9n/2~7 sn/2007 9/26/2007 9/26/2007 DN 15 15-400-09 001 P-8 Shower Stag AAN 9n/2007 9n/2007 9/26/2007 9/26/2007 DN 15 15-400-10 001 P-8 JaNtor Sink APP 9n/2007 9n/2007 9/26/2007 9/26/2007 ' DN 15 15~t00-11 ~1 P-10 Floor Sh~k AAN 9n/2007 9n/2~7 9/26/2007 9/26/2007 DN 15 15-400-12 001 P-11 Sink AAN 9n/2007 8n/2007 9/26/2007 8/26/2007 DN 15 15-400-13 001 P-12 Floor Slnk (2) AAN 9n/2007 8n/2007 8/26/2007 9/28/2007 ' DN 15 15-400-14 001 P-15 Water Heater APP 9n/2007 8nf2007 9/26/2007 9!26/2007 DN 15 15-4W-15 ~1 P-16 Thermostatic Mbdr~ Valve APP 8n/2007 9n/2007 9/26/2007 8/26!2007 DN 15 15-400-16 001 P-17 Water Heater (2) AAN 9n/2007 9n/2007 9/26/27 9/26Y1007 ' DN 15 15-400-17 ~1 P-18 Water Cooler APP 9n/2007 9n/2007 11/16/2007 11/16/2007 DN 15 15~J00-18 001 P-18 Eyewash AAN 9n/2~7 9n/2~7 9/26/2007 8/26/2007 DN 15 15-400-19 001 P-20 Breakroom Sink AAN 9n12~7 9n/~07 9/26/2007 9/26/2007 DN 15 15-400-20 001 DC - Dovmspout Covers APP 9n/2~7 9n/2007 9/26/2007 9/26/2007 ' DN 15 15-400-21 001 RD -Roof Drain AAN 9n/2007 9n/2~7 9/26/2007 9/26/2007 DN 15 15~t00-22 001 OFD - Overfloar Drain AAN 9n/2~7 9n/2007 9/26/2007 9/26/2007 DN 15 15-4(m-23 001 Hose Bibb APP 11/6/2007 11/6/2007 11/16/27 11/16/2007 ' DN 15 15513-01 001 Condensing Boilers AAN 9n/2007 9n/2007 9/26/2007 9126/2007 DN 15 15-626-01 002 Rotary Screw Water Chillers APP 11/1/2007 11n/2007 11/16/2007 11/16/2007 DN 15 15-725-01 001 Modular Indoor Cetrel Air Unit APP 9/5!2007 9/10/2007 9/25/2007 9/25/2007 ' DN 15 15-725-02 001 Modular Indoor Cetrai Air Unit APP 8/29/2007 9/10/2007 11/16/27 11/16/2007 ~-^d+~~~^^~ Report R SB Ot , S b itt l L u m a og ~~~ 323-4500 ~ BoYSI;, mAxo ' RCE-1875 m 1D11~'+Q" C'l'1T Til C3BNffi~iL COZJTRA CZ'ORS ' 1097 N. ROSARIO STREET .• MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: Page: 4/30/2008 5 of 5 ' Package Submittal Rev. THIe Status Rcvd. Latest Dates Sent Return Forward BIC DN 15 15-734-01 001 Computer Room Air Condifkming Urdt AAN 8/5/2007 9/10!2007 9/25/2007 9/2512007 DN 15 15-738-01 001 Split System Air Corxi'fioning Unks AAN 9/5/2007 9/1012007 9/2512007 9/2512007 DN 15 15-762-01 001 Unitt Heaters AAN g/5J200Z 9/10/2007 9/25/2007 9/25J2007 DN 15 15-762-02 001 Hot Water Cornectors APP 4/4/2008 4/7/2008 4/9/2008 4/14/2008 DN 15 15.765-01 001 Access Floor Temrinal Units APP g/5Y1007 9/10/2007 9/25/2007 8/25/2007 ' DN 15 1515-01 001 Metal Dud APP 9/5/2007 9/10/2007 9/2512007 9/25/2007 DN 15 1520-01 001 DudA~ories AAN 9/5/2007 9M0/2007 9/2512007 9/25/2007 DN 15 15.838-01 001 Power Venilator AAN 8/5/2007 8/10/2007 8/25/2007 9PL5/2007 ' DN 15 1538-02 001 Fume Haod MCNR 3/31/2008 4/1/2008 4/4/2008 4/8/2008 HOBSN DN 15 1555501 001 Diffusers, Registers, Grilles AAN 9/512007 9/10/2007 9/2N2007 8/25/2007 DN 15 15.855-02 001 York Grillles Color Charts APP 12/11/2007 12/13/2007 1/7/2008 1/14/2008 ' DN 15 15900-01 001 Controler and Panel Device Data AAN 9/512007 9/10P1007 9/25/27 9/25/2007 DN 15 1.5900-02 001 Fiekl Device Data AAN 9/5J2007 9/10/2007 9/25/2007 9/25J2007 DN 15 15900-03 001 Control Valve Schedule Data APP 9/5/2W7 9/10/2007 8/25/2007 8/2512007 DN 15 15900-04 001 Circxdt Sensors APP 9(//2007 8/7/2007 9/2812007 9/26/2007 DN 15 15900-05 001 Ebtron Controlers AAN 3/4/2008 3I4Y2008 3/14/2008 3!1412008 DN 15 15.900-05 001 Yamas Controls-0DC Submitdals NEW 2/14/2008 2/2712008 LOMARC DN 15 15.950.01 001 Test and Reliance Qual'ficatlon APP 9/5J2007 9/1012007 g/25J2007 8/25/2007 DN 16 16-000-01 001 MSB Submilflals APP 7/20/2007 7/23/2007 8/18/2007 8/18/2007 DN 16 16.000-02 001 ETC SubmiUlals NEW 4/28/2008 4f28/2008 LOMARC DN 16 16-111-01 001 Conduit APP 10/1/2007 10/312007 12/4/2007 12/5/2007 ' DN 16 16-114-01 001 Cable Tray APP 10/312007 10/312007 11/5@007 11/5/2007 DN 18 16-120-01 001 Wires and Cables APP 101312007 10/3PZ007 12/4/2007 12/512007 DN 16 16-125-01 001 MadutarflaorSystems AAN 10/3/2007 10/3/2007 11/5/2007 11/5/2007 DN 16 16-130-01 001 Boxes MN 10/312007 10/312007 1214/2007 12/5/2007 DN 16 16141-01 001 Wiring Devices APP 10/3/2007 10/3/2007 12/4/2007 12/512007 DN 16 16-149-01 001 Low Voltage Switching APP 10/3/2007 10/3/2007 12/4/27 12/5/2007 ' DN 16 16{25-01 001 Switchboards AAN 10/3Y1007 10/3/2007 12/4/2007 1215/'1007 DN 16 16-465-01 001 Bus lit AAN 10/3/2007 10/312007 12/4/2007 12/5/2007 DN 16 16-470-01 001 Farrel Boards MCN 10/312007 10/312007 12/4/2007 12/5/2007 ' DN 16 16-470-02 001 PLA7J- Panelboards NEW 4/29/2008 4/29/2008 LOMARC DN 16 16510-01 001 Lightir~ Fixtures AAN 10/312007 10/3/2007 1214/2007 12/512007 DN 16 ~ 16530-01 001 Plaza Site Lighting NEW 4/25/2008 4/25/2008 LOMARC DN 16 16622-01 001 Generator Set AAN 10/3/27 10/312007 12/4/2007 12/5/2007 ' DN 16 16522-02 001 Generator Supplimental Info AAN 2/1/2008 2/13/2008 3/14/2008 3119/2008 DN 16 16721-01 001 Fire Alann AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 16721-02 001 Fire Alann System Drawings AAN 10/3/2007 10/312(M17 12/12/2007 12/13/2007 ' DN 16 16741-01 001 Telecommunication Cable AAN 2/11/2008 2/18/2008 3/20/2008 3120/2008 DN 16 16741-02 001 Telecommunicatom Equip Rack AAN 2/11/2008 2/18/2008 3120/2008 3/20/2008 DN 16 16741-03 001 Telecommunication Jacks and Plates MCNR 2/11/2008 2/18/2008 3/8/2008 3/8/2008 PRECOM ' DN 16 16751-01 001 Access Control System AAN 1/11/2008 1/14/2008 3/17/2008 3/24/2008 DN 16 16761-01 001 Video Surveillance Sygtems AAN 1/11/2008 1!14/2008 3117/2008 3/24/2008 l , FYnetiitinn® Report R SB_01 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 .: 'vim;.w ""!1r t~ a ~ ~ ^"~` 4~ ,. . ~ ..: - ; « gf ~.~ ~ ~ I, ~4~ Vie. ~r ~~ ~+ j , ~- ~; 1 q. ~~ .~~ ~ t - ' ~ ~ ~ ~ . 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L ~~ ~ c ~~~w ~ ~ ~ ~~ ~ ~ z ( ~ ~ ~ ~ ~ ~' ~ m ~ ~ ~ ~d ~ V 9 yi $ $9 ~ CB3$U tn s } ~ ~ ~ ~ ~c v LL V ~ ~ v~ O O a V U~ ~~ eZ Y ~B U mob- ~. 'kw^ _ U "' ~'~~~~y F ,. T v. .-.~_.. .. ``~ .. -_- G ``~ - -~ Ii \ ~r ,~ ~. N' f `~~ I ~'+N o O 'v DO b v W Q (x QQ J Q 5 Q o oVp ~ ~ ~ _ vi c ~ w d w ~ N dUp m W N N ~~U Z Z Q LL c ~,; 5~ OFOZr-N '{--'I Wy ~~0~ Oz ~~ z~¢0 a _._- _._ y aegu°~ a~W f~~"~H~ ~ O "'~dc~= p~~ P~Y~W~~~ ~ ~5g~o ~ µj' ~ ca,W VZ .mph ~o~~c~~~$ ~&a~ac°~~u~z,q~j+ O mk'Om ~ ~ li May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. 4-B REQUEST Discussion on Parking AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the Clty of Meridian. ~i ~, t ~ ~~: i'' k ~`~;. L f~f I :: I E t C May 9, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Discussion on Sign Package May 13, 2008 • ITEM NO. 4-C AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Merldtan. } F T ' j ? L ~ ~ f ` ~ , ~.~ i ~~- ~y, ~~. ~3 E s i t ~ ~ . ~, 3 ' ~ I ~~ 1 ~' 4 ~ F I r E I r ~ I s ~ - g 1 ~ ~ ~ ~. ~ ~ ; ~ ~ ~ ~ ~ ' ~ ~ ~ 1 E ~ ~ ~, k I o- I ,~ , ~ i ~ ' ~ ~ f t.: E ' ~ +. y}+ f 1 i ~ 1 ~ 7 4 • ~ r ~ Y ~ ~. ~~ j ~ ~ e ~ - - ~ pp ~~; { ~ ~ y 1 ` 17 t j 1 I - 1 4 ~ ~' i '~ ~ } : I ~~~! ~ ~ ~p: yyy ~ , , ~ - E ~ 1 ~ j i ~ I i ~ .~~ .a ~ ~~~~ ~~~ e i ~- s e ~ ~ ~ e 4 ~ ~# ~ ~ ~ I ~'_ ~ I L ~ , h i J s ~ s 1 . i ~ ~ May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT Police Department ITEM NO. 5-A-1 REQUEST Introduction of New Employees AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Mertdtan. ~ ` t ~ i!~ ~ ~, ~s, ~T COMMENTS ;3 i ,; ~ ~ ~. ~ 3 I ~ ~; 7 "i i ~ j i ~`. .~ ' ~ ~ ~ ' . { + .' t e "!3, i s' ' ~ 1 ~ i , .~ ~ r V i P ' 4 ! ` r ' ~! e} f ~. 3 t ~ 4 s ~ "~. '' + { ~, 3 3 ~ .~ `CI I .; , ~ i I ~~- i i f ,k ~.i i ) ~ I ~ - ~-. 1 . i V 1 i i t i i 1 May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT Fire Department ITEM NO. S-B-1 REQUEST Memorandum of Mutual Intent with Rural Fire District AGENCY COMMENTS CITY CLERK: CITY ENGINEER: ~ CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Matertals presented at pubtlc meetings shall become property of the City of Mertdtan. a ', i r ~_ r s r ,~ • MEMORANDUM OF MUTUAL INTENT WHEREAS, on September 22, 1998, City of Meridian (the "City") and Meridian Rural Fire Protection District (the "District") entered into, effective October 1, 1998, a certain joint powers agreement, as authorized under Idaho law, entitled "CITY OF MERIDIAN /MERIDIAN RURAL FIRE PROTECTION DISTRICT FIREFIGHTING AND LIFE PRESERVATION SERVICE CONTRACT AND JOINT EXERCISE OF POWER AGREEMENT" (the "Joint Powers Agreement"); and WHEREAS, the Joint Powers Agreement memorializes the working and financial relationships that existed between the District and the City for decades prior to October 1, 1998, and under which the District and the City have operated since October 1, 1998; and WHEREAS, the District's boundaries surround the City, and, due to the growth of the City and annexations of land into the City, the area of land within the District and the District's population has decreased while the area of land within the City and the City's population have increased; and WHEREAS, the District and the City anticipate the azea of land within the City and the City's population will continue to increase and the azea of land within the District and the District's population will continue to decrease due to the continued growth of the City and annexations of land into the City; and WHEREAS, pursuant to and in accordance with the Joint Powers Agreement, the District pays a fee (the "Contract Service Fee") to the City for the City to provide to the District's residents, including all residences, property, persons and entities found within the boundaries of the District, all the fire and life protection services the City provides to its residents, including all residences, property, persons and entities found within the city limits of the City (the "Fire and Life Protection Services"}, all of which constitutes fire and life protection services a fire protection district, in the state of Idaho, is authorized to provide; and WHEREAS, the District and the City anticipate the District will receive in the future less tax revenue with which to pay the Contract Service Fee to the City for the Fire and Life Protection Services, because the azea of land within the District and the District's population will decrease due to the continued growth of the City and annexations of land into the City; and WHEREAS, the City and the District own and continue to acquire, sepazately and jointly, parcels of real property, and improvements appurtenant thereto, and items of personal property, all of which are and are to be held, operated, used and maintained in the operation of the fire department under and in accordance with the Joint Powers Agreement; and WHEREAS, Idaho law, including Idaho Code § 31-1420, as presently enacted and effective, permits the District, in accordance with the terms and provisions of Idaho Code § 31- 1420, to grant to or exchange with the City, it being a political subdivision of the state of Idaho, with or without compensation, any real property or personal property or any interest in such property owned by the District or acquired by tax deed; and MEMORANDUM OF MUTUAL INTENT, Page -1- • • WHEREAS, because the District's tax revenue is anticipated to decrease in the future, due to the decrease in the area of land within the District and the District's population resulting from the continued growth of the City and annexations of land into the City, it may become reasonable and appropriate for the District, in accordance with and pursuant to then existing Idaho Iaw, to grant to or exchange with the City its interest, wholly or partially, in real property or personal property to pay the Contract Service Fee to the City for the Fire and Life Protection Services; and WHEREAS, the purpose of this Memorandum is to set Earth the District's and the City's present mutual, but non-binding, contemplated intent for the District to grant to or exchange with the City, from time to time, its interest, wholly or partially, in real property or personal property to pay the Contract Service Fee to the City for the Fire and Life Protection Services, and for the City to receive and accept such grant or exchange as payment of the Contract Service Fee for the Fire and Life Protection Services, all in accordance with and as permitted by then existing Idaho law, if, in the future, the District's tax revenue, wholly or partially, is insufficient to pay or prohibits or ~inh~ibits the District's ability to pay the Contract Service Fee for the Fire and Life Protection Services; NOW, 'THEREFORE, the District's and the City's present mutual, but non-binding, contemplated intent is memorialized as follows. The District's tax revenue is anticipated to decrease in the future, due to the decrease in the area of land within the District and the District's population resulting from the continued growth of the City and annexations of land into the City. Such decrease in tax revenue may, wholly or partially, be insufficient to pay or prohibit or inhibit the District's ability to pay to the City the Contract Service Fee for the Fire and Life Protection Services. In such event, the District may find it reasonable and appropriate to grant to or exchange with the City its interest, wholly or partially, in real property or personal property, in accordance with and pursuant to then existing and applicable Idaho law, to pay the Contract Service Fee to the City for the Fire and Life Protection Services. If, in the future, the District's tax revenue, wholly or partially, is insufficient to pay the Contract Service Fee for the Fire and Life Protection Services or if, in the future, the District's tax revenue decreases so as to prohibit or inhibit the District's ability to pay to the City the Contract Service Fee for the Fire and Life Protection Services: (a) In accordance with then existing and applicable Idaho law, the District would grant to or exchange with the City, from time to time, its interest, wholly or partially, in real property or personal property to pay the Contract Service Fee to the City for the Fire and Life Protection Services; and (b) In accordance with then existing and applicable Idaho law, the City would receive and accept such exchange or grant of the District's interest, wholly or partially, in real property or personal property as payment of the Contract Service Fee for the Fire and Life Protection Services, and the City would provide and continue to provide to the District the Fire and MEMORANDUM OF MUTUAL INTENT, Page -2- • e Life Protection Services until such time as the District dissolves or otherwise becomes defunct. In acknowledgment of the District's and the City's present mutual, but non-binding, contemplated intent this Memorandum of ~ tIri a is executed. DATED AND SIGNED this ~ day of ~.••.~-- , 2008. City of Meridian ~` rF 9~' -; Mayor .~ a~' -, Attest: _ ~~~ By: ~ ~o .,~ ~~~ ,, *~. DATED AND SI ~~~~-~ r~~N~ `~`~~ day of Lin. e, , 2008. Meridian Rural Fire Protection District By: ~u~ ~7j"/~,c2~ Chairman MEMORANDUM OF ~ page -3- ~ I ,~~ ~ ~ ~ 'j. Y i i ~, F I i. } ~ ~ ~ i ~f i ' ~~ ~~ ~3 i L. J ~~~ ~ ~ ~t S ~ ~~ ~ } I~ i 11 ~ E ~ t ; 1 i t { i i i ~~ ? v, ~ ~ ~ ' i S t ~ ' _ k7 ~ I, F~ ~ ~ I i ~ ~ ~ r ~ ~ k ~ F .2 - i ~ pp t '~ ~ ~ ~. ~ y~ .-~ j ~~ .~ ~ i i ' ~ ~ ~ , ~ 1 F ~ ~ 6 ~ ~f. ~~ ~~ F ~ S Y'~ [ ~ ~ ~ i e i 3 i t I 3 ~ 1 ~ ~ ~ E ~ x I ~ ~ ~ ~ ! d 4 ' j ~, ~ ~ ~ s 1 .. E ~. 1 .~ :~ J s 3 E ~ I k ~ ~ 'y ~ ~ ~ ~ t i1 ~ ~~'~ ~ 3 ~~ f ~: ~ i 1 ~ _ ~ e ~ : ~ ~ ~' 'S~ ~~ ~ . 1 '. i'-~ t 3g S'~ f r ~~. .l ~ ~ ~ i i ~ S ~ 3 i ~ ; 1•. i ~a ~ f ~~ ~ May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. S-C-1 REQUEST Budget Amendment to Increase WWTP Operation Assistance Agreement with CH2M HILL OMI for $11,000.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: _ CITY ATTORNEY ~ CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ~ f 11 :~ ~ ~ t i ~ ~ 1 ~ I P ~ + p fil ~ 1 7I 1, ~ ~ I YI i ~ _~.~F. }~, .. i ~! ~ ~ ~ ~ ~ G(~ I` ~ ~ y I - ~~~ F t ~ r ~ I 1 ~' I ~~ ~ ~ ~- ~ ~ `t ~~ I ~ ~ ;~ , ~ ~ll ~ ~ ~ ~' 3 ~ . ~~ ~ . ~~' I ~i ! I 1~ ~ ,i { j ~r ~ I ~ ~ . ~ } ~ s ~ ~ ~ , .3 I 5 I'. 'f` ,f I I ~ rrF ~. ~{ I # t~ ~ , , f ~. 1 ^. I t 1 ~ '~ s ~ I ~ ~~ ' t ~ t t I r i 1 ~ ! F_ , ,, I ,. ; ~ r ~ : 3 I , f f ! 1 ` I ( S ~ l t ~i ~ 11 li ~ ' 1 ~ ~~ i 1 s o May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT Public Works Department ITEM NO. 5-C-2 REQUEST Budget Amendment for Construction Project Manager AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: ~~(~ MERIDIAN SCHOOL DISTRICT: ~a J, ~~~ c~~ ADA COUNTY HIGHWAY DISTRICT: ~/ C~~~~ SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the Cffy of Meridian. I i b , ~ ~ 3 ~ ~`~' ~ ~ ~ ~ ,, ~ ~ ~ ~ ,{ i ~ 1 ~~ ~ f t ; 1 ~ } 7 t, ~} ~ ~ ~ iii I~ i t ~ ~ i v ( r , xt w ~ L~ ~ ~` ~, ( ~ ~ ~ i.f ~ .z I ~ a ~~I ~ { ; i ~~ ~~ , i t ~ ~~ I , ~ ~~ ~ ~ ~ ~ ~ k~ i e ~ ' F. I ~ e ~ ~ ~~ 1 ~ . ~ -i I ~ ~ ~ ~:a ~ f ~ ~ ~~ ~ ~ ~ I ~ s ~~~ ~' ~ ` ~r a. r ~ ~ ~ t ~ ~ ~ ~ ~J ~ { ~. i ~ , ~ p~ ~ 1 { s I ~ :. ~ ~ ~~ a. 1 7 ~ ~ ~ ~1~~ ~ ~ ~ r ~ ~ ~ ! ' ii ~ I ~ ~! ~ it t I .. r ~ : ~ ~Y ' i i f . { ry ~ k , ! ~ }~, 2 ~ ~ ~ ~ f t .: e .. g 5 E. F 1 - l 7 . k 1 1t .: ~: ~ f =~' ~ .. s . Page 1 of 1 Jaycee Holman From: Todd Lavoie Sent: Friday, May 09, 2008 4:06 PM To: Jaycee Holman Cc: Robert Simison Subject: Desk Expense Hello Jaycee, Can you please attach this email to the Operation Manager amendment. $4,900 is the estimated value associated with the costs for a new cubicle workstation that is used for all new employees. The estimate is based on a quote from Idaho Correctional. Todd Lavoie Budget Analyst City of Meridian lavoiet@meridiancity.org 208.888.4433 5/9/2008 ~ ~; 1,, s * , ~ ~ :i i -, ~ ~ ~ `~ i '. ~ ; ~ ~ „ , ~ ; ~ ~ z i ~~ ~ ~~ ~ ~ ~ ~ ~ ~~ } ~ p 1 } ~ ' ~ ~~ ~ ~ i ~ , ~ fin ~ ~- . ~ f ~ ~ ~ ~ ~ ~. ~ ~ ~ ~; ', i 5 ~ 3 ~ ~ ~ j 7 ~ i ~ r 6 T l ~ i ; r , t # ~#i f; id ~., ~+~ , _ ~' ;,~ ; ~ ~, a i ~~~~ ~ ~ _ ~ ' 3 r ~~ ~~ .~. . ~ ~., s ~~'' ~ ~ 4 F`~; f ~ n~ ~ ~ -i' ~ i 1 ~ ~;-~ ~ ~ y ~ l "; : r , i~~# t ~ ~ ; . 7 L ~ f t r z t _SI t r .ti ~+ , CC j~ ~ t 1 ' n ~:+~ G ` l f t r ~ t ~ ~ i . , . ~ d F k ~~ I ~ S` ~ ~ ~ a « F f ~ ~ I i ~ r '~ May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT Parks & Recreation Department ITEM NO. S-D-~ REQUEST Meridian Youth Baseball (MYB) Complex Closeout AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Mertdlan. ~ ~° ~_~~ e c~ 1 _ .~~~. -:tea 4{~' ~ I ®~~ o~ ~• - ~er~ t"~ ~~~ Settlers Park Nlea~idian Youth baseball C®anplex Presentation by: Steve Siddoway, Parks & Recreation Director Trace Leighton, Executive Board Member May 13, 2008 et ®23i2'~7® Total Expenses McAlvain Construction • $2,031,385 Ustick Road Improvement s $60,860 Utiliities, ID Power, ACHD Permits, Design, Survey, Soil test, Signage, etc. • $41,596 Total: $2,133,841 1 ~~ ~ ~ ~ i , ., . }; , ~ ~, "' ~ ~ ~ ~ , i ~ ~ I ` .1 ~ ' ~ it ~ } 1 ~ '~ Ye I . 1 ~ '~ '3 ~ ' ~ ~ . ';% i T' t ' ~ C ' f' . t I t i i ~ ) F C ~ ; ?~ i ~l 4 t i j . ~ n" i ! t ~ Y ~ f ` 'b ~ ~ ' i ,i i ~ i ~ ~~ C,. f i I t i 3' ;~ v ~' ' i i j i; ~ : , ~ ,. ~ i , r 1 ~ ; ~: 1 E; ,. ' ~ ~ ~~~ s r. : , ~ t ~~ ; j; ~ i , ?i ~ ~ ~ ~ I ' ` ~ ~ f r ~ t ~ ~ ' ~ ~ i i , ,1 ~ ;s a ~. ~ i , ,' _ ~ ~ ~ f ';~ . ~ ~ ~ i~~ Pfd ~: ' g i i ~~; 3fi ~' ~ i.~ .~ l _ %, x: ; ~ i ii i !, ~.. ®®nati®ns $ 1.,416, 228 ~ Cash: $380,748 ® In-kind: $1,035,480 - Labor - Materials -Architecture - Equipment Use Total Value of e Meridian Youth Baseba Complex Improvements $ 3,550,069 Total City Cost: $2,133,841 • Yndividuais ~ Companies Making ®onations McAlvain Construction _ __ Action Garage Doors Leighton Enterprises . BIA Drywall Debest Plumbing Fanvest Steel Fergusen Supply • SL Luke's Regional Medical Center • Boise Metal Works CSHQA Architects Simons Painting Badger fighting Centers Electric . :(cel Concrete Construction All American Electric . ]. a. & Kathryn Albertson Foundation Archltec[ural Builtling Supply . Itlaho Sporting Goods Basdhte LaFever Roofing • BMC West • Owens Corning Idaho Truss MarvSInsulabon TMC hla5pnry . Ashley Heating • Idaho Concrete Cascade Fence • Interstate Electric . Btapley Engineering • Square D Company Leatham Landscaping Trace 6 Wendy Lelgnton • W~dlan0 hlanu(ac[unng Terry 5 Janice Leighton . Signs, Etc. Terry II & Dawn Leighton • Memorial Monuments • Sunbelt Rentals American Paving • Etliger Plumhing SCf'9@C~LI'@ ^ Phase II behind schedule (9/2007) -landscaping & restroom/concessions bldg. ^ Now on track to complete Phase III one year ahead of schedule! (9/2009) -Maintenance/clubhouse bldg. 2 , ~ ppII l i1 ~ ll ~j ?• I ~i ~ r~ ~ l 1 ~>; _ ~ i ; ~ I 3 Sj ~; ~ tt , ~ 1 ~~~ ~i~ ~ i ~ 'ii I ~:~ ~ ~` ~ r ~~~ i i sl: ~ I ~ i l i ~ J~ I ~' : ~ i l~ p . i l ; ~ ~ ! s. ~ " ~ ~ ~ r f I ' ~ ~ 1 r , I ~ S s 1 ;I: s I,i ~ ~ 3 ~ , ks I ~ Y ,~ ~ ~ ~ M ; ~~ I f i ~ ~~ i ~ 7` I l ~ ~~ t ~ I ~ I ~ i l rr ~ t 3 r 1 l ' ~ ~~ 1 { I ~ r ~ t ~ l ~ i ~ ti i i `t 1 r,' f i r 1 ~ : l # ~ ~ ~ . i ` y { l l I l ,j I ~ l { e I l I!~ ~~ I i ' ' ` .. 1 ~ ~ , ~ ; t ; I • ®pening ®ay ~® __ ! ^ MYB Extravaganza, April 26 -Approx. 5,000 attended -Comments on impressive, high-quality facility Settlers Village Square Phasing Discussion May 13, 2008 ~eXt Sups ^ Complete the restroom/concessions building and maintenance/clubhouse building ^ Warranty items ^ Flagpole ^ Bleaehers 3 • o Spring 2®®~ __ _ _ __. ^ Construction Documents ^ Detailed Cost Estimates ^ Corner improvements (barn removal, irrigation, grass) Construction ®ocurnents Draft Phasing Plan °~ ~ ~- ~ ~ _ - ~ ~ ~~, _ ~ ~ _ _ _ ~ ~J J t 4J~ ~ S ~f" ( ~~,s ~ ~ I~ o:. _:_ _a~ 4 f TE f i i ~ ~ ~ ( t II~ t+ ( ~ i .~, 'S.' ~: r i ~ (( ~,i ~ ~ l ~ ~ .t i a l i ~ ~ it ~ I ~ yF a ~ i j ~ I ~ ~ ~~ r c , ~ ~ ~ f ~, t ~1 f ~ ~ s? ~ ,- i = f ~ i.i , ~ . j ,, ~, ~ r~ i ~ ~ i , ! hr t ~ I' s' ~f ~. t i ~ ~ t r • rr 1 ~ ~: ~ :. t` Si. ~ ~' { ! i ~ : ~ j f y i4 ~ : f` ~ t . a~ ~~ p ~ R ~ ~ ~ 3 i . i f' ~ t ~ ~ `~ i . y ' I '~' i 1 ~ ~ ~ ~ i ~ ~ ~ r' t f ~ ~ ~ i i, ( ~ f, ~ y i ~ ~ i L6 i ; ~! f i ~ r ~ ` ( ~ ' 1 i 0 ~ ! ~ ! ~ ` ~ ~ ~ ~ ;~ l ~ ~ I ~ . ' { _ ~ f ~~ s ~ ~ ~ ~ f~ [[ t R S ,~~ ~ ^ Approx Cost: $2,837,000 0 • Draft Phasing C®sts ^ Phase 1: $603,000 ^ Phase 2: $1,198,000 ^ Phase 3: $1,036,000 ® Total: $2,837,000 ® Future Structure additional Flaking up the Difference ^ DifFerence: $143,200 ^ Construction Mgmt: $47,650 ^ Shelter: 88 450 ^ Subtotal $136,010 ^ Electrical: $34,500 ^ Phase One: $603,000 ^ 2008 Budget: $459,800 ^ DifFerence: $143,200 Pr®ceeding with Phase 1 ^ Sharpen Pencil to Meet Current Budget? Enhancement? ^ Construction Manager? ^ Shelter? Electrical? ^ Other? 5 ~~ ' ~ ~ ~ i~ {li ~I ~ ~ ~ ~~' ~ ~ r ~ •~ k ~ ~ ~ ~ ' ' t ~ ' II111 }:I . ~ i ~ . t ~ i S ,, ~ x ~~ ~ E ~ ~., , i ,; , , _ ~ ~ ~ ~ ~,I~ ` ~ ~ ~ - i r ~ ~ J i i ~ . ~ ~ j: ~,~ i ; ~' ~ k i, , ~ 1 ~ 6 ~ k S i ~ '' f ~ i ~' ~~' I ~ ~1 ~ ~ ~ { { A ~ : ~ i ~ .~ ? ~: a ~ e ~ ~ ~{ p i t i ~ ~ i -j ~ ~ ,~ ~ ~ i ' ~ ' ` I~ i S ~ ~ ~ ~ ' f ' ' ~ ~ p ~ . ~I ~ ~ '1 .: • May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT Parks & Recreation Department ITEM NO. 5-D-2 REQUEST Settlers Village Square Phasing AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Cfly of Mertdian. ~' I c f ~ yy .~ c k } r y t ~ ;. I ~ E } i ~ t } ~ t ~~ .. ~ i ~ . ~ ~ , COMMENTS Date: (. ~~: i c ~ i r I ~ i 1 ~~' ~ ~ [ i ~ 9 r s c ~I I + t ' ] ~ ~ # a al i r ~ P ~ e .i f { ~.~ , ` I ~ ~ ( j ~ ~) ~ . ~ s ~ ~ ~ j : d s ~,~ ~,~ ~ i ~ ~ ' yp i / } I ~ ' ~~ ~ ` ' ~ i ~ ~k ~ ~ ~ { ~ ' ~ ~ , T g 11 I , t i ~ ~ ~ 1 ~ J ~ ~ ' r , ~: ; tr ~ s ,~ r p i t 5 ~. ~ ~ ' ~~ i f~ ~ i tti~E t I ~ ! ' 1 I - f ~ ~ ~ ~ ' ~ ~ ~ ~ ~ S!. : ~ f 5 . ~ ~ ,.. ~ a S d r ~ ~ j ~ ~ ' ~ ~ r ~~ j ~ ~ , ~ i ~ a i ~,~ ~ ~ e a ~ ~` ~ ~~ Y ~ S I ~ `~(~ , i~ St r ~ .~ , f 1 _ y I i f ~ ~ ~ ~ , ; 't j ; i~ ,~ t f ~ ; t , r z~ ; ~ ,, #~ I ~ ; , ;1 ~ ~ ~} }~ 6 ~ • r ~' - ~ t .4 t a~,4 a .. 4' i Phone: • ~ • ~~j'~ ~Z ~ ~~ ~.~ ~ ~t~~e>r~n~Il~~ ~~f ~l<°~b~b~~ ~~~t ~' ~' ~;~A~a ~ ~ ~~~ X62 E. Shore Dri~~e. Suite 100 Eagle, Idaho Q361 C ~ ~~~' ~ x ~'" (208) 939-d0~1 Fax (208) 939-=444 ~i~e~ of'~/Ieridiata City ~l~ck ~~cc 'TI-IE LAND GROUP, INC. J®B TITLE: Settlers Village Square -Phase Two J®B NUMBER: 07045 DATE: April 2, 2008 Price Total Description of Work/Materials Units Quantity Per Unit Amount 1. Site Engineering & Staking LS 1 $4,000.00 2. SWPPP Measures LS 1 $3,000.00 3. Temporary Construction Fence LS 1 $2,500.00 4. Site Demolition LS 1 $4,000.00 Site Preparation ~ Grading 5. Clearing & Grubbing 6. Excavation and Rough Grading (± 1.5' - No Import) Site Utilities 7. Electrical 8. Domestic Water System Storm Drain System 9. Storm Drain Pipe 10. Area Drain 11. Landscape Sump Paving 12. Standard Concrete Paving 13. Pervious Concrete 14. Drain Rock Base (Pervious Concrete) 15. Permeable Pavers (Tennis Facility) 16. Drain Rock Base (Pavers) 17. Tennis Court Paving 18. 12" Containment Curb (Tennis Courts) 19. 6" Containment Curb @ Paver Areas (As Indicated) 20. 6" Concrete Curb @ Landscape Planters Group Picnic Structures 21. Small Shade Structure Site Furnishings 22. Drinking Fountain w/ Drain Sump 23. Trash Receptacle LS 1 5,000.00 $5,000.00 CY 7,372 8.00 $58,976.00 Site Prepara tion 8~ Gradi ng Subtotal: $63,976.00 LS 1 $15,000.00 LF 368 12.00 $4,416.00 Site Utiliti es Subtotal: $19,416.00 LF 98 15.00 $1,470.00 EA 3 40.00 $120.00 EA 5 500.00 $2,500.00 Storm Drain System Subtotal: $4,090.00 SF 16,196 5.00 $80,980.00 SF 656 2.75 $1,804.00 CY 230 50.00 $11,500.00 SF 3,837 12.00 $46,044.00 CY 576 50.00 $28,800.00 SF 33,959 4.00 $135,836.00 LF 648 15.00 $9,720.00 LF 542 12.50 $6,775.00 LF 155 10.00 $1,550.00 Paving Subtotal: $323,009.00 EA 1 45,000.00 $45,000.00 Group Pic nic Structures Subtotal: $45,000.00 EA 3 4,500.00 $13,500.00 EA 16 1,000.00 $16,000.00 1 of 2 • ~r.,~3=,m~~~,~~,~_,-_~-~.~-~.~~~~-,as.~~ Description of Worn/fNfaterials _ Units Quantity Price Per Unit Total~~ Amount 24. Bleachers EA 4 3,795.00 $15,180.00 26. 6' Picnic Table EA 2 .800.00 $1,600.00 27. Bench EA 8 1,000.00 $8,000.00 28. Players Bench EA 10 900.00 $9,000.00 29. 12' Galvanized Chain Link Fence and Gates LF 1,048 65.00 $68,120.00 30. 4' Galvanized Chain Link Fence and Gates LF 436 35.00 $15,260.00 31. Fabric Shade Structure for Horseshoe EA 8 10,000.00 $80,000.00 32. Bike Rack EA 6 500.00 $3,000.00 33. Tennis Nets and Posts EA 5 730.00 $3,650.00 34. Tennis Windscreen (Phase 1 &2) SF 8,384 0.57 $4,778.88 35. Synthetic Turf (Tennis Area) SF 2,415 8.50 $20,527.50 36. Fabric Shade Structure for Tennis Bleacher EA 4 6,250.00 $25,000.00 37. 2' Retaining Wall LF 68 100.00 $6,800.00 38. 2'-3' Diameter Sandstone Boulders EA 9 350.00 $3,150.00 Site Furnishings Subtotal: $293,566.38 Irrigation Svstem 39. Irrigation System SF 48,425 0.85 $41,161.60 Irrigation System Subtotal: $41,161.60 Landscaping 40. Finish Grading SF 48,425 0.10 $4,842.50 41. Soil Amendment SF 48,425 0.30 $14,527.50 42. Trees (2" caliper / 6'-7' B&B) EA 87 375.00 $32,625.00 43. Shrubs (2 gallon) EA 284 35.00 $9,940.00 44. Turf Sod SF 43,231 0.50 $21,615.50 45. Bark Mulch CY 48 40.00 $1,920.00 Landscaping Subtotal: $85,470.50 Construction Subtotal: $889,189.48 Construction Management (10% of Construction Subtotal): $88,918.95 Contractor Overhead & Profit (5% of Construction Subtotal): $44,459.47 Design Fees: $9,500.00 Subtotal: $1,032,067.90 Contingency (10% of Subtotal): $103,207.00 Escalation to Start Date 3% Per Year(June 2010): $61,924.00 - ___ __ __ ,. Project Grand Total: $1,197,199.OU' Please Note: This Statement of Probable Cost is based on the Design Development Site Plan submittal prepared by The Land Group dated April 2, 2008. It is recognized that neither the Landscape Architect nor the client has any control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices or other competitive bidding market forces. Negotiating prices will vary from any statement of probable construction cost or other estimate or evaluation prepared by the Landscape Architect. For each year until the facility is constructed, the construction costs must be adjusted for inflation based on the Construction Cost Index. 2 of 2 • . b MAY 1 3 2~~~ fits, of T~Ieridlan its: t';i~'k ~~e~ 5~ ~~tate~n~nt ~,~° ~~~~~~&~~~ ~®~t ~CZ E. Shore Dri~~e. Suite t00 Eagle. Idaho S~C1C, (208) 939-40=11 Fax (208) 939-444 Settlers Village Square -Phase Three 07045 May 2, 2008 Description of Work/Materials Units Price Quantity Per Unit Total Amount 1. Site Engineering & Staking LS 1 $5,000.00 2. SWPPP Measures LS 1 $3,500.00 3. Temporary Construction Fence LS 1 $3,358.00 4. Site Demolition LS 1 $5,000.00 Site Preparation 8~ Grading 5. Clearing & Grubbing 6. Excavation and Rough Grading (± 1.5' - No Import) Site Utilities 7. Storm Drainage System 8. Sanitary Sewer System 9. Electrical 10. Domestic Water System Paving LS 1 8,000.00 $8,000.00 CY 5,130 8.00 $41,040.00 Site Preparation & Grading Subtotal: $49,040.00 LS 1 $10,000.00 LS 1 $8,000.00 LS 1 $33,000.00 LS 164 12.00 $1,968.00 Site Utilities Subtotal: $52,968.00 11. Standard Concrete Paving SF 23,415 6.50 $152,197.50 12. Permeable Pavers SF 10,000 12.00 $120,000.00 13. Drain Rock Base (Pavers) CY 400 50.00 $20,000.00 14. 6" Concrete Curb @ Landscape Planters LF 486 10.00 $4,860.00 15. 6" Concrete Curb @ PaverAreas (As Indicated) LF 216 10.00 $2,160.00 16. 12" Concrete Curb LF 55 15.00 $825.00 17. 24" Concrete Curb LF 160 20.00 $3,200.00 Pav ing Subtotal: $303,242.50 Plaza Fountain 18. Fountain Structure Pump System and Electrical LS 1 100,000.00 $100,000.00 Fountain Structure $100,000.00 Site Furnishings 19. Drinking Fountain EA 1 4,500.00 $4,500.00 20. Trash Receptacle EA 10 1,000.00 $10,000.00 21. Removable Bollard EA 3 750.00 $2,250.00 22. Monument Sign LS 1 6,500.00 $6,500.00 23. Permanent Light Bollard EA 2 750.00 $1,500.00 24. 4 Seat Table EA 5 700.00 $3,500.00 1 of 2 • • ~~_~_~~~n,~~~.~~. ~,.~:,.~.,~,~~~,_~.n,z.s,.z-.r~.~,~,~~,-._~_ _ __ Description of Work/It~a~erials ~ ~~~-a~ Units ~. Price Quantity Per Unit Total Amount 25. Bench EA 19 1,000.00 ~ $19,000.00 26. Bike Rack EA 5 500.00 $2,500.00 27. Concrete Split Rail Fencing LF 260 50.00 $13,000.00 28. Shade Shelter EA 1 45,000.00 $45,000.00 Site Furnishings Subtotal: $107,750.00 Irrigation System 29. Irrigation System 30. Controller Assembly Upgrade Landscaping 31. Finish Grading 32. Soil Amendment 33. Trees (2" caliper / 6'-7' B&B) 34. Shrubs (2 gallon) 35. Turf Sod 36. Hydroseed Native Grass Mix 37. Bark Mulch SF 54,710 0.85 $46,503.50 LS 1 $5,000.00 Irrigation System Subtotal: $51,503.50 SF 57,450 0.10 $5,745.00 SF 57,450 0.30 $17,235.00 EA 53 375.00 $19,875.00 EA 504 35.00 $17,640.00 SF 45,950 0.50 $22,975.00 SF 2,740 0.08 $219.20 CY 81 40.00 $3,240.00 Landscaping Subtotal: $86,929.20 Construction Subtotal: $768,291.20 Construction Management (10% of Construction Subtotal): $76,829.12 Contractor Overhead & Profit (5% of Construction Subtotal): $38,414.56 Design Fees: $9,500.00 Subtotal: $893,034.88 Contingency (10% of Subtotal): $89,303.00 Escalation to Start Date 3% Per Year (June2010): $53,582.00 Project Grand Total. $1,035.920.00' Please Note: This Statement of Probable Cost is based on the Design Development Site Plan submittal prepared by The Land Group dated May 2, 2008. It is recognized that neither the Landscape Architect nor the client has any control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices or other competitive bidding market forces. Negotiating prices will vary from any statement of probable construction cost or other estimate or evaluation prepared by the Landscape Architect. For each year until the facility is constructed, the construction costs must be adjusted for inflation based on the Construction Cost Index. 2of2 ;~ ,, i~ ;;' ~, !' '! !; , +'i Ei. ,s' i~ ;: ~' ~ • 5a~ 1~~~~' '~ ~~~~' -i6? E. Shore Dri~~e. Suite 100 Eale. Idaho ~ X616 ~~~ ~ °~ Z~~~ 208 939 }0~1 F ( ) -~ ax (30~) 939-=i4~~ BYVi61L: i'.:.• ~~• e~ :L.~1 ~ W'~ V . e 2 3 ~ 'A~S+ • ~p~ /ry{ ry ~ p ( ( e ~ f ~,f~,'~G ~~qSR 4f ~6~N THE LAN D GROUP, INC. JOB TITLE: Settlers Village Square ~ Phase One w/ Synthetic Turf JOB NUf!lIBER: 07045 DATE: March 27, 2008 Price Total Description of Work/Materials Units Quantity Per Unit Amount 1. Site Engineering & Staking LS 1 $2,000.00 2. SWPPP Measures LS 1 $1,500.00 3. Temporary Construction Fence LS 1 $1,500.00 4. Site Demolition LS 1 $2,000.00 Site Preparation & Grading 5. Clearing & Grubbing 6. Excavation and Rough Grading Site Utilities 7. Electrical 8. Idaho Power Fees and Design 9. Transformer and Distribution 10. Domestic Water System Paving 11. Standard Concrete Paving 12. Pervious Concrete 13. Drain Rock Base (Concrete) 14. Pavers 15. Parking Lot Striping 16. Tennis Court Paving 17. 12" Containment Curb (Tennis Court) 18. 6" Concrete Curb Group Picnic Structure 19. Large Shade Structure Site Furnishings 20. Drinking Fountain w/ Drain Sump 21. Trash Receptacle 22. Permanent Light Bollard 23. Players Bench 24. 12' Galvanized Chain Link Fence and Gates 25. 4' Galvanized Chain Link Fence and Gates LS 1 3,500.00 $3,500.00 CY 3,050 8.00 $24,400.00 Site Preparation 8~ Gradi ng Subtotal: $27,900.00 LS 1 $10,000.00 LS 1 $12,000.00 LS 1 $12,500.00 LF 145 12.00 $1,740.00 Site Utiliti es Subtotal: $36,240.00 SF 16,837 5.00 $84,185.00 SF 470 2.75 $1,292.50 CY 61 50.00 $3,050.00 SF 175 12.00 $2,100.00 LS 1 2,500.00 $2,500.00 SF 13,194 4.00 $52,776.00 LF 202 15.00 $3,030.00 LF 215 10.00 $2,150.00 Paving Subtotal: $148,933.50 EA 1 88,450.00 $88,450.00 Group Pi cnic Structu re Subtotal: $88,450.00 EA 1 4,500.00 $4,500.00 EA 4 1,000.00 $4,000.00 EA 2 1,000.00 $2,000.00 EA 4 900.00 $3,600.00 LF 274 65.00 $17,810.00 LF 688 35.00 $24,080.00 1 of 2 '~{ _, .,, ,, ,-. n,. T mre ,, ,.~,.~~_~ f., ,, . :.. . ,~,_ .~ . ,....-~,-. , .~:, ,~.~,..,., .,-~~. ,r,_FM~.a,~,n..., ~,~ : - ~ ~ Fri :e n,~._~~Tota; __ ,,.~.® {. c,c a~~9~.~y~ IOe¢ cri~tion ofi LV' rk/I~'iaterial~,m~~ _ ~~v rl~Inits C~uantity steer Unit _ ~imaunt ~ 26. Clay for Horseshoe Pits TN 11 210.00 _ $2,310.00 27. Backstop for Horseshoe Pits EA 32 - 500.00 $16,000.00 28. Bike Rack EA 2 500.00 $1,000.00 29. Tennis Nets and Posts EA 2 730.00 $1,460.00 30. Synthetic Turf (Horseshoe Courts) SF 4,993 8.50 $42,440.50 31. Synthetic Turf (Tennis Area) SF 1,197 8.50 $10,174.50 Si te Furnishing s Subtotal: $129,375.00 Irrig ation System 32. Irrigation System SF 11,705 0.85 $9,949.25 33. Controller Assembly Upgrade LS 1 $5,000.00 Irri gation System Subtotal: $14,949.25 Landscaping 34. Finish Grading SF 11,705 0.10 $1,170.50 35. Soil Amendment SF 11,705 0.30 $3,511.50 36. Trees (2" caliper / 6'-7' B&B) EA 25 375.00 $9,375.00 37. Shrubs (2 gallon) EA 90 35.00 $3,150.00 38. Turf Sod SF 11,705 0.50 $5,852.50 39. Bark Mulch CY 15 40.00 $600.00 Landscaping Subtotal: $23,659.50 Construction Subtotal: $476,507.25 Construction Management (10% of Construction Subtotal): $47,650.73 Contractor Overhead & Profit (5% of Construction Subtotal): $23,825.36 Subtotal: $547,983.34 Contingency (10% of Subtotal): $54,798.33 Projegt Grand Total: $Eip1,781.f~7'' Please Note: This Statement of Probable Cost is based on the Design Development Site Plan submittal prepared by The Land Group dated March 27, 2008. It is recognized that neither the Landscape Architect nor the client has any control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices or other competitive bidding market forces. Negotiating prices will vary from any statement of probable construction cost or other estimate or evaluation prepared by the Landscape Architect. For each year until the facility is constructed, the construction costs must be adjusted for inflation based on the Construction Cost Index. 2of2 i : g t, E ~ I 7 k~ f f ~~ ~ ° ' ~ . ~ ~ - + ~ ~ ~ ~ 3 i 'E , ' a ~ ' ~ i ~ ' ~ i ~ ~ ~ r I ~ ~ ~ ~ ( i ~ $ ~ ~ i ~~ ~., ~ ~ ~ f t• 'j' f ~ 5 a 4 i ~ ~+1 t ~ ~ ~ ~ ~ ~ ~' ~ 3 ~ ~ .~' I ~ -.t ~ i ~ t S ~.~ {~ t;I ~ I I I ri, P ~ ~ G ,~ ~ ~ t ~ . 1~~, ~ ' I , b F ~ t; I F t ~ ~ ~ a 3 1 FI~ ~` ~ ; ~ `~ f , S; ~ It 6 i' ~~ j I ~ $ ~ 1 ~ "I ~ i ' ( ' i i b t s es ~ ' i r ~. i a I s . ~4 ~ i J ~ _Y; ~- ~ ~ _~ ~I 1 ~~ s a ~ I 3 ~ <i t r F I i May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT Legal /Human Resources ITEM No. 5-E-1 REQUEST Drug and Alcohol Policy AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US -WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ~, CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 7.1 SUBJECT: DRUG AND ALCOHOL POLICY PURPOSE: To outline the goals and objectives of the City's drug and alcohol testing program and to provide guidance to supervisors and employees concerning their responsibilities for carrying out the program. For the purpose of this policy volunteers are stated as employees. This policy applies to all regular full-time, part-time, introductory, temporary, seasonal or contract employees, volunteer firefighters, police reserve officers and all job applicants. BARGAINING UNIT EMPLOYEES (FIIZE) The collective labor agreement shall govern the alcohoUdrug program/policy for Fire department employees who are represented by the bargaining unit. Represented employees should refer to the labor agreement, Appendix B. SAFETY SENSITIVE POSITIONS ---------- .- The iab fanctions associated with these positions directly and ilnmediate~ relate to yublic health a1ld safety t11e protection of Nfe and law enforcement. Safety Sensitive positions are those that require an em~loyee to• • Carry f%rearms • Nave custodial responsibility for illegal drums • Perform emergency medical lifesaving and/or fire suppression activities • Have supervision. over children in the absence of their parents or adult auardians • Have access to homes and/or businesses in the City • Handle hazardous materials that if mishandled place Cif employees and/or the general public at rislc of serious injury • Work in the water and wastewater systems and their operations • Be required to maintain a Commercial Driver's License fCDL~ • Operate heavy machinery •- Formatted: Font: Bold Formatted: Indent: Left: 1.13" -_~ Formatted: Indent: Left: 1" Formatted: Bullets and Numbering .Human Resources shall maintain a list of every safety sensitive~osition_that_is------------- Formatted: Font: 12 pt, Not Italic covered b this olic ~ _ ______ __________________ ----_ -- _-_____----_------_ ~~„; Font: 12 pt, Not Italic y ~ -~-------------------------------- - - - - _. _ . ---------------------------------------------------------------------------------------------------------------- Formatffid: Font: Bold ~~ • i POLICY: In recognition of the harmful effects that the use of illegal drugs and the misuse of alcohol can have on employees in the workplace, the City of Meridian has a responsibility to provide and maintain a safe, secure, productive and efficient work environment free of the use, sale or possession of alcohol and controlled substances. The City of Meridian is committed to promoting and maintaining a drug free work environment for our employees, and members of the general public. Furthermore, the City has an obligation to protect the City's property, equipment, operations and reputation. Being under the influence of alcohol or an illegal drug or improper use of a prescription drug on the job poses serious safety and health risks to the user and to all those who work with the user. The use, sale, purchase, transfer, or possession of an illegal drug in the workplace, and the use, possession, or being under the influence of alcohol in the workplace also poses unacceptable risks for safe, healthful, and efficient operations. This Drug-Free Workplace Policy is not intended to replace or supersede testing, reporting, and procedures mandated by federal and state rules, regulations or laws that relate to the maintenance of a workplace free from alcohol and illegal drugs. The City requires compliance with this policy as a condition of employment for qualified applicants or for continued employment for all City employees and volunteers. AUTHORITY & RESPONSIBILTTY: The Human Resources Director shall be charged with interpreting and administering this policy. Supervisors and department heads are responsible to ensure compliance to this policy within their areas of responsibility. PROCEDURES AND RELATED INFORMATION I. ~'ROHIBITED ACTIVITIES A. On-Duty '------- Formatted: Normal ---- --- Deleted: q P 4 1. Employees are expected to work alcohol and drug free in order to x _ -~ __ t. it~ S ~ ~ ~ .~ 3( i i~ I `1 p ~ ~ ,~ ~ ~ ' ~, °° t ~ s -~. ~~ 3 ~ ~° i k~ ~~ ~ ~ ~~ ~: ~ x i :- ~ ~ LJ 3. Employees who report to work and are suspected of being under the influence of alcohol or drugs will not be allowed to drive themselves home or elsewhere. Refusal to comply with this rule may result in immediate termination. •------i Formatted: Indent: Left: 1" B. OfFDuty------------------------------------------------------------------------------------------r'----"- Deleted:<#>DepertmeatHeadawill have authority to determine if the possession of alcohol, drugs or 1. The off-duty conduct of any employee which results in an _ lad -east or ` pamphernalia;Bwithin ac°epmble conviction, regardless of the form of the judgment, for Driving '•, `, °ire"mem°°e~org"iaeli~.q Under the lntluence, Possession of Alcohol by a Minor, Procuring ~ 9 Alcohol for Minors or the possession, use, sale, manufacture or '' Formatted: Bullets and Numberin distribution of illegal drugs ~Ila~be subject to__ dlscipline__up to__ and __ Deletes` eriminal e~nvier;nn including termination. -- Dele~a: wiu t------- Formatted: Indent: Left: 1" ~y employee_areested or convicted, regardless of the form of thea.._-- judgment, Qf violating_ a_ criminal_ offense identified in section 1 ~. ~way_ from_ the workplace must inform_ the_ City_ of such_ arrest_ or _ °•;, convictioq. regardless of the form of the lud~ment within five .~ days of the.pvent. _ Notification_ must be_ made_ to_ the_ employee's ; •,; •.,' supervisor or ~-Iuman__ _ esource_ _ Failure _ to __inform _ the__ City '•, '•,'~ subjects the employee to disciplinary action up to and including ~,,•'•, •'•. termination. 3. Restrictions caused. by the criminal conduct, i.e. driver's licenset;'•, •~~,;•~ restrictions: iail or work release; occupatianal license sus nsions `•,' or revocations; etc, inav be subject to discipline up to and •' including termination. Th.e~City of Meridian is not required by this _ polio tv o adjust work schedules, job duties, or bonafide job ~~. ~•• requirements due to the employee's restrictions due their off duty CO11dUCt. MEDICATION PRESCRIBED BY PHYSICIAN A. The use of drugs/medicine prescribed by a licensed medical practitioner will be permitted provided that it will not and in fact does not affect work performance, nor will it impair the employee's ability to safely operate equipment or machinery. The City reserves the right to have a licensed medical practitioner who is familiar with the employee's medical history and assigned duties determine if use of the prescription drug will produce effects which will increase the risk of injury to the employee or others while working. If such a finding is made, the City may limit or suspend the work activity of the employee during the period that the medical practitioner advises that the employee's ability to perform his or her job safely may be adversely affected by such medication. Any employee who has been informed by his/her physician that the prescription drug could cause adverse side effects while working must inform his/her supervisor prior to using the medication on the job. Deleted: <#>F.mployeea who are acquitted will be returned to work with back pay, if applicable.Q Formatted: Bullets and Numbering Deleted: Deleted: drug statute Deleted: on or Deleted: (including pleas of guilty and polo canteadere) Deleted: conviction Deleted: the Deleted: Resources Deleted: Director Formatted: Indent: Left: 1" Formatted: Bullets and Numbering Formatted: Font: 12 pt, Not Italic, Font wlor: Auto ~ ~ B. Employees must not consume prescribed drugs more often than as prescribed by the employee's physician and they must not allow any other person to consume the prescribed drug. III. DISCIPLINE A. Any employee who possesses, distributes, sells, attempts to sell, or transfers illegal drugs on the City of Meridian's premises or while on City business will be subject to discipline up to and including termination. B. Any employee who is found to be in possession of or under the influence of alcohol in the workplace or during work hours in violation of this policy will be subject to discipline up to and including termination. C. Any employee who is found to be in possession of drug pazaphernalia in violation of this policy will be subject to discipline up to and including termination. D. Any employee who is found through alcohol or drug testing to have in his or her body system a detectable amount of alcohol or an illegal drug as defined by this policy will be subject to discipline up to and including termination. Employees voluntarily participating in an alcohol/drug rehabilitation program recommended by the EAP will not be subject to discipline for participation in the program. If the employee is required to participate in an alcohol and/or drug program the Employee Assistance Program will notify Human Resources when an employee has completed the rehabilitation program. Prior to returning back to work an employee must have a negative test result and after an employee returns to work, he/she will be subject to unannounced drug and alcohol testing for a period of six (6) months. A single positive test result or failure to successfully complete the recommended rehabilitation program will be grounds for disciplinary action up to and including termination. E. Any employee who refuses to submit to an alcohol or drug test under the terms of this policy will be subject to discipline up to and including termination. F. Employees who aze required to participate in the City's Employee Assistance Program (EAP) will be subject to termination for the following policy violations: 1. Failure to contact the EAP within five (5) working days after notification of a positive test result. 2. Refusal or unexcused failure to participate in counseling or the EAP program. i ~` ~ ~ ~ ~ r ` ~ 1 f ~ i; t ~ 4 4 I ~ ~~ i i y ~ ~ ~ ~ ~ ,,¢p ~ ,~ ~~; . ~ i s ~ ~ ~ ~' ~ G i ~ ~ r 't ~ ~ ~ ~ s E i ` 3 ' i ~ Y ~ .. a~ ~ a ~ i ~~ '~ ) ~ ~ ~ k, i ' ~ J ~ t k ~ a k ~ ~~ ' i i ~ ~ I {1 i R.ii 1 F i ~ S ~1. F i ~ ~ ~ ~ ~ i ~ i f ` r ~ ~ ~ I f . i ~ }} 333 ~ ~ I~ 3 ~ ~ i ~ . E ~~ ~ ~. 5 ! ; ~ ~ } ~ ~~ ~ I f ~ ~4 ~ c ~ ~ ~ f ~ , ~ ~ t : ~y ',~ ~ ~ ` , 3S ~_ ~~' ~ , ''e 3 ~f i I ~ ~ ~ J E ' ~ ri ~ ~ ~ 3. Abandonment of a treatment program prior to completion and being released. °~------- Formatted: Indent: Left: 1" G. If the emulovee is not a cart of the City's random pool for testing• After completion of the prescribed ~ro~-am the employee shall be placed in the City Randotr~ Pool for testing for one (I,Z, IV. EMPLOYEE ASSISTANCE PROGRAM & SELF REFERRAL A. The City recognizes that alcohol and chemical dependency are highly complex problems that can be successfully treated. Any employee needing help in dealing with these problems is encouraged to use the City's Employee Assistance Program (EAP) and the benefits available through the City's medical plan. The Human Resources Department has brochures and cards on the EAP program. B. Self- Referral 1. Rehabilitation assistance in lieu of discharge may be offered: 2. Any employee, who identifies him/herself to have an alcohol or drug problem, provided that the request is made prior to violation of the City's alcohol and drug policy. Employees who self refer to the Employee Assistance Program (EAP) will not be subject to disciplinary action for voluntarily requesting help due to alcohol & drug problems. A request for rehabilitation may not be made in order to avoid the consequences of a positive alcohol or drug test result or to avoid taking an alcohol or drug test when requested to do so under the terms of this policy. 3. To an employee who obtains counseling, evaluation and rehabilitation treatment recommended through the City's Employee Assistance Program (EAP). 4. An employee who is in rehabilitation or who has completed rehabilitation will be allowed to return to work upon presentation of a written release signed by a licensed physician or recognized rehabilitation professional. An employee returning to work after treatment may return to work after taking and passing an alcohol and/or drug test. Employees who undergo a counseling or rehabilitation program will be subject to unannounced testing following completion of such a program for a period of six (6) months. 5. Employees who are referred to outpatient and/or in-patient alcohol or drug rehabilitation will be expected to do so at their own expense, (with the exception of those expenses covered by the City's health insurance program) on their own time or during a leave of absence, covered under the Family Medical Leave Act q _ ~. ;. ~. (' 1 p'; Y ~' x ~. €: e ~ ~i j ~ i i i (~, C (FMLA) or during anon-paid leave of absence approved by the City. 6. Affected employees shall, whenever possible, schedule outpatient rehabilitation treatment during times that will not conflict with the employee's work schedule, provided however, employees will be allowed to use vacation or sick leave, or unpaid leave, if outpatient rehabilitation treatment cannot be scheduled other than during their regular work schedule. C. Involuntary Referral When an employee tests positive for alcohol or drug use the first time (or is identified as being under the influence of alcohol or drugs at work) as identified in the City's Alcohol and Drug policy the employee will be sent to the City's EAP program for assessment, and treatment planning. Subsequent failures may be considered cause for termination V. EDUCATION A. Supervisors and other management personnel will be informed of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___ __ ueteted: trained in 1. Overall City policy; 2~EAP_intervention, procedures and supervisor's role_ ~;---_.- oeleted:<#>Detectingthesignsand _________________ 3. Documentation of employee performance and behavior. ~hav~or of employees who ~' be using alcohol or dings in violation of this B. Employees will be}Ilformed of: ', im-1Cr4 ', <#>Recoe~ingandinteryen;ngin ' --- - --------------------------------------------------------------------_- ~ , situadonsthatmayinvolveviolationsof hi li t s po cy¶ 1. The health and safety dangers associated with alcohol and drug use; , ' r-ormatted;_ gullets and Nurnbering d m ~ Deleted• rrau d 2. The provisions of this policy through employee meetings and ie an employee orientation. VI. TESTING PROCEDURES 1 f$ 1 ~~ ! I 9 E A. PRE-EMPLOYMENT TESTING 1. All applicants for safety sensitiv~ositions shall be given a conditional offer of employment ___d will be_required to_submit to --- -- - - ueleted: wall -------------- testing for the presence of alcohol and illegal drugs. The offer of employment is contingent upon a negative alcohol and drug test result. A conditional offer of employment will be rescinded for any applicant who tests positive for the presence of alcohol and/or illegal drugs. No application for employment may be acce teed for the individual for one {l~vear followin~a positive test ~-------{ Formatted: Indent: Left: 1" 2. An applicant will be notified of the City of Meridian's alcohol and drug testing policy prior to being tested; will be informed in I ~ ~ r "1 4 2_ ~ i ~ ~~ ~~ ~ ~ ~~ I' ~ ~ y -N ~ i ~ ~ C e s' B ~ ~', ~i ~, ~ ' ~ ~+ i ~ ~ , ~ ; ~~ I I 4 ~ ~ ~ i ~ ~ ~ ' 3 ~ 4 E ~1 ~ 1 ~ 1 ~,! ~ f 4' ~ 2 i i ~ i _l ~ t ~ }' ~ ° t, ~ ~ ~ ; 7 4 t f t ' t L r, ~ ` ~ , } r • ~ Ir; I~ ~~ a f~ ~~ 1 F? NN r y ~ r r ,, p ~ ~ t t j t l ~ I I ~ ~ 1 ~ ~ it' S ~ ' ~ j I . ;;j ~ ~ f , a ~ l1 '~-, ~ ~ I z j i h '' ~ f } ~ i!~ ~ ~ ~ 1 i ~ ~ ~ ' '& ~ °~ 7 ~ ~ I ~' I j i1 ~ ~` j 4 ~i F ¢ . ~ ~ - ~- I ~ it 1 ` Y i f , ~ ~ ~ ~ ~ ~ ~ I ~~ ~ ~l ~I ~ If ~ ~ ~ ~ E; t~ ~~ ' 1 ; ~ ~ ~ ~ '~ ?_-3 ~ ~ ~ i • writing of his or her right to refuse to undergo such testing; and will be informed that the consequence of refusal is termination of the pre-employment process. 3. An applicant will be provided written notice of this o~ licY_and_by____ _.----{ Deleted: ~iie~, their signature will be required to acknowledge receipt and understanding of the policy. B. REASONABLE BELIEF TESTING 1. An employee will be tested for alcohol and illegal drugs, or the abuse of prescription medication, when the employee manifests "reasonable belief' behavior that would endanger their well being, as well as the safety of fellow employees or the general public. The basis of suspicion of alcohol or drug abuse may be a specific, contemporaneous event, or conduct-evidencing impairment observed over a period of time. 2. An employee who is tested in a "reasonable belief' situation will be put on administrative leave with pay pending receipt of written tests results and whatever inquiries may be required. C. POST- ACCIDENT TESTING ]. Any employee involved in awork-related accident will be tested for the use of alcohol and illegal drugs, as soon as possible after the accident, preferably within four (4) hours. Examples of conditions that will require an employee to take an alcohol and drug test include, but are not limited to, accidents, that result in: a. A fatality, personal injury, or injury to another person requiring transport for medical treatment away from the site of the accident; b. Damage to equipment or property owned by the City, or by a third party, that is estimated to exceed 150 . c. Damage to a City vehicle that is estimated to exceed l 500. 2. An employee who is seriously injured and cannot provide a specimen for testing will be required to authorize the release of relevant hospital reports, or other documentation, that would indicate whether there were alcohol or drugs in his/her system at the time of the accident. Any employee required to be tested under this section must remain readily available for such testing and the employee may not consume any alcohol or illegal drugs. Comme~rt [d.]: This is the State l regouemeffi fora "reportable" accident J Deleted: 500 Deleted: 2000 t----~-- Formatted: Indent: Left: 1" 3. If it is determined by management that an employee's accident was caused by the actions of another, and that there were no unsafe acts on the part of the employee, the City reserves the right to waive post-accident testing of the employee. Employees who are i '11i >1 ?t I ~~ ., '.; n'' ' `3 I if ~~ '. `t ~, ~; • • involved in awork-related accident requiring medical treatment are to immediately inform their supervisor of the accident, so that any needed alcohol or drug testing maybe promptly conducted in conjunction with their medical treatment. D. RANDOM TESTING ,employees in_safe __sensitive_positions will be_subject to random alcohol and drug testing.c__ _________ _ 1~jRandom tests will be unannounced and oc_ cur throughout the - - - - - ---------- - - - - ---------- - - - - - --- - - calendaryear. Random selections will be made by a scientifically valid method that will result in each employee having an equal chance of being tested each time selections are made. The Human Resources Director will notify the individual's supervisor and the individual selected for random testing on the same day the test is scheduled. The supervisor will be notified within two hours of the scheduled testing and the employee will be notified immediately preceding the scheduled testing. Upon notification, the employee shall proceed immediately to the testing site and at the City's discretion; employees may be transported or escorted to the testing site. 2. The annual number of random tests will be no more than fifteen percent (15%) of the average number of employees subject to random testing for alcohol and illegal drugs. 3. In implementing the program of random testing the City shall evaluate periodically whether the numbers of employees tested and the frequency with which those tests will be administered satisfies the City goal of achieving a drug-free work force. E. VOLUNTARY RANDOM TESTING As part of the City's alcohol and drug free workplace program, employees not in designated safe sensitive positions may volunteer for random testing. Employees who are interested in participating in this program should contact Human Resources to obtain a volunteer random consent form. Participation in this program is not a condition of continued employment with the City and volunteers will be subject to all provisions, conditions and procedures of the random testing policy. .----- ., a F. CDL TESTING In compliance with the Department of Transportation (DOT) ruling 49 CFR parts 40 and 382, pre-employment, random, reasonable belief and post accident drug and alcohol testing shall be required for employees in positions that require a Commercial Drivers License. Formatted: Tabs: 1.19", Left + Not at 0.44" + 0.88" + 1.75" + 1.88" + z.3s" Deleted: - - q Departmera Heads and e Formatted: Indent: Left: 0.5", Tabs: 1.19°, Left + Not at 0.44" + 0.88" + 1.75" + 1.88" + 2.38" Formatted: Bullets and Numbering Deleted: For se of this policy, a sensitive position will be defined as a position m which the duties that are performed as a regular part of the job could reasonably expect to affect health, safety and security of other city employees or the general public.Q Sensitive positions are those that require an employee to:Q 7 Corry Srearms;Q Have custodial responsrbility for illegal drugs;4 Perform emergency medical, lifesaving. and/or fire suppression activitiea¶ Have supervision over children in the absence of their parems or adult su~~; 4 Have access to homes and/or businesses io the City;q Handle haardous materials that if mishandled, place City employees and/or the general public at risk of serious injury. Deleted: <#>The job functions associated with these positions directly and immediately relate to public health and safety, the protection of life, and law enforcementQ Formatted: Bullets and Numbering VII. DRUG /ALCOHOL SPECIlVIEN COLLECTION/TESTING PROCEDURES A. Specimen Collection Procedure 1. When a prospective or present employee is notified that he/she is to submit to alcohol and drug testing he/she will be given instructions regarding where and when to report for tests, or at the City's discretion an employee may be transported or escorted to the place of collection. A collection specialist who has been trained in collection procedures will conduct all specimen collections. Testing will be done in accordance with approved collection procedures. 2. All specimens will be tested for the presence of alcohol and illegal drugs. All specimens tested for illegal drugs will be done by urine analysis. Alcohol testing will be done by a Breath Alcohol Technician (BAT) employed by the collection facility that is trained in operation of an evidential breath-testing device (EBT). If an individual is unable to take abreath-test due to a medical condition then a blood test will be administered. B. Adulteration Or Submission Of Concealed Specimen 1. If during the collection procedure, the collection monitor detects an effort by the prospective employee or an employee to adulterate or substitute a specimen, a second specimen will be requested. If a second specimen is provided, both will be tested. If the second specimen is refused, the collection monitor will inform the Human Resources Director or his/her designee that the donor refused to submit a true specimen. Such substantiated conduct will be considered equivalent to testing positive and the prospective employee will not be offered employment or a present employee will be terminated from further employment with the City. 2. In the event that a prospective or current employee submits a specimen that the laboratory later identifies as a diluted specimen, the City will advise the prospective or current employee of that finding and request that he/she submit a second specimen. Such donors will be advised by the City not to drink any fluids prior to the test. C. Testing and Confirmation 1. The cut-off levels for all Non-Dot testing is as follows: Drug Class Screenine Confirmation Amphetamine Family 1000 ng/ml 500 ng/ml Cocaine 300 ng/ml 150 ng/ml Phencyclidine (PCP) 25 ng/ml 25 ng/ml Marijuana 50 ng/ml 15 ng/ml Opiates 2000 ng/ml 26 ng/ml E ~ ~ ~ ~ 'I ii ~F " ~ j 1 ~ I ~ ~ ~~ ~ ~ ~ s , ' ; , x ~ -: r~ ~ ~ ~ ~ 3 ~ ~ ' ~I i ~ iii \ ,~~ 1 ~ ~ {~ ~ '~y~ .1+ t} l~ ~ rrig ~ _~ '3 i ~ III ~ 1 ~ ~ ' H ?; ~ T F~ ~ ~ i ~ ~ - r ~ i 1 l IF t ~ ~ ~~~ , t_ t ~ ~ . Y ~ # ,~ .~~~ 1 ~ } is r s ;i 1 ~ ~ ( ~ , ~ ~ ,~~ l d ar ~ ~ ~_ - r• I. f~ ~ E i • 2. The cut-off for alcohol concentration will be on two levels. Any _,~m_p_loyee,_ who_ tests above a level of 0.02 BAC and up_ to_ 0.039 - ------------------------------------------------- - BAC may be subject to discipline, will not be allowed to work for at least 24 hours and must have a negative test result before returning to work. Any employee who tests at or above 0.04 BAC is considered to have tested positive and is considered to be under the influence of alcohol. Positive alcohol tests resulting from the breath test will include a confirmatory breath test conducted no later than fifteen (15) minutes after the initial test; or the use of any other confirmatory test can be used that demonstrates a higher degree of reliability. 3. Any specimen that screens positive for the presence of illegal drugs will be confirmed by the Gas Chromatography/Mass Spectrometry (GC/MS) confirmation method. Any employee who tests positive for illegal drugs or prescription medication may request to obtain an independent test using the remaining portion of the urine specimen that yielded the positive result. The retest is at the applicants or employees own expense (unless those expenses are covered by the City insurance program). This request must be conveyed to the MRO within 48 hours of the employee being notified of the positive test result. 4. During the time the second test is being conducted, the pre- employment selection process for an applicant will be placed on hold. An employee already working for the City will not be allowed to work. If the retest reverses the positive result, the City shall reimburse the cost of the retest and any lost of compensation and benefits that is incurred as a result of the initial positive test results. The City will have no liability to any employee for errors or inaccurate test results. VIII. TEST RESULT NOTIFICATION A. All results received from the laboratory will be forwarded to the office of Deleted: employee the accredited collection agency for the purpose of their providing medical review officer services. When a test shows a positive test result the employee or applicant will be contacted by the Medical Review Officer (NIRO) and will be given the opportunity to provide an explanation for the positive result. The MRO may choose to conduct employee medical interviews, review employee medical history, or review any other relevant biomedical factors. After the employee has been provided an opportunity to consult with the Medical review officer and the MRO determines that the test is positive the City will he notified. The collection agency will only report results to the Human Resource Director or his/her designee. ~ e ~ ~~ ~~ ~ -~ ~ ~ ~ r ~ ~ l- i . ~ ~~ ~3. r f. ,a is i 9 I i s ~f _ ~~f ~ ~ ._ =' j { ' ' ~ ~ , ~ q f 1 g gg h'~ ~ ~ ', it s ; ~ p , ~ ~ ~ I `~ ~ a 1 ~ 1 F j ~ 3 ~ ~ t i t6 iilFF , , 7 ; j i! 6;r ~ '{ ! r ~ I' {{ i 9 i ~ ~) ~ r ~, ~ ~ ~ t ii i ~i ~" ~ ~~ ~~p .j ~ ~ 1 i ( .P ~~ {a1 `jt i I ~ ~ ( i~ 7~3~ F; ~ ~` t 4 ~~ ~ 5 a - ~ ,. RRR ~ i I ~ . ~t ~1 :S t s t i ~ k { i i j ~~ ~ , <; ~ t "~ ~ Y 5 i~ ij t ~ ~ t I 1 !! i ,i i ~ ~, K ! 3 ~ ` 4 5, ~ ~: I ~ . ~ ~ t y S J E ~ ~ ~: s • • B. Any employee who is taking a prescription drug that may have been the cause of a positive test result will be asked to provide the name of the medication and the identity of the prescribing physician for verification. If the MRO determines that the positive test result was due to authorized use of prescription medication, he/she will immediately report a negative fording to the Human Resource Director or his/her designee and no further action will betaken. However, if an employee cannot provide a reasonable explanation for his/her positive test result, and the Medical Review Officer (MRO) finds no reason to doubt the validity of the positive test, the Human Resources Director or his/her designee will be notified of the positive test result and disciplinary action will be taken consistent with the terms of this policy. ]X. REFUSAL Any employee who refuses to be tested, or fails to provide a specimen or information as directed under the terms of this policy, will be subject to discipline up to and including termination. X. EFFECT OF TESTING POSITIVE A. Any prospective employee who tests positive for alcohol or illegal drugs will not be offered employment. Any introductory, temporary or seasonal employee who tests positive for illegal drugs or alcohol will be terminated. B. Any classified employee (as defined under the City of Meridian's employment classifications) that tests positive for alcohol or illegal drugs, will be subject to disciplinary action consistent with the terms of this policy. (Refer to the disciplinary section of this policy). XI. CONFIDENTIALITY All information relating to drug or alcohol testing or the identification of persons as users of alcohol and drugs will be protected by the City as confidential and given out on a need to know basis, unless otherwise required by law, over-riding public health and safety concerns, or authorized in writing by the person in question. XII. CONCLUSION The terms of this alcohoUdrug free workplace policy are intended to achieve a work environment where employees are free from the effects of alcohol and/or drugs. Employees should be aware that the provisions of this policy maybe revised when necessary. The City anticipates that by implementing an alcohol and drug free workplace policy, its employees will enjoy the benefits of working in a safer, more secure, and more productive work environment. The City also anticipates that the provisions of this policy will help maintain and promote the health, welfare and safety of the general public. i '; z ~', ~; Y ~. ~ ~, `~ s, ! ~ d i a ~- ~ _ si ~ ,:~ 1 i s ~ ~ ~ , ~~ * ~ j t r ~~ , r j ~ ~ ~ ~ 1 ~ ' ~ F ~ T ~ i • • XIII. DEFII~TITIONS A. Alcohol: means any beverage that contains ethyl alcohol (ethanol), including but not limited to beer, wine and distilled spirits. B. An licant: Any individual tentatively selected for employment with the City. C. City premises or City facilities: for the purpose of this policy means all property of the City of Meridian including, but not limited to, the offices, facilities, land, and surrounding azeas on the City's owned or leased property, parking lots, and storage azeas. The term also includes the City's owned or leased vehicles and equipment wherever located. D. Drua Pazauhernalia: Drug related pazaphernalia is any unauthorized material or equipment or item used or designed for use in testing, packaging, storing, injecting, ingesting, inhaling, or otherwise introducing into the human body an unauthorized substance. E. Dru testine: means a urinalysis taken for the purpose of determining whether drugs are in the person's system or any other testing the City deems appropriate and reliable. F. Employee Assistance Program fEAP): A contract-based counseling program that offers assessment, short-term counseling, and referral services to employees for a wide range of alcohol, drug, and mental health problems and monitors the progress of employees while in treatment. G. Illegal drug; means any drug as defined by section 802 (6) of Title 21 of the United States Code which is not legally obtainable under chapter 13 of that title. Examples of illegal drugs aze cannabis substances, such as marijuana and hashish, cocaine, opiates, phencyclidine (PCP), and so- called designer drugs and look-alike drugs or use of a legal drug not prescribed to the employee. H. Le ag 1 drug means any prescribed drug or over-the-counter drug that has been legally obtained and is being used for the purpose for which prescribed or manufactured. I. Medical Review Officer: An independent licensed physician who has knowledge of substance abuse disorders and the appropriate medical training to interpret and evaluated all positive test results together with an individual's medical history and any other biomedical information. J. Reasonable belief: means a belief based on objective facts sufficient to lead a prudent person to conclude that a particular employee is unable to K 3'I ~:: 9~ ~'' • satisfactorily perform his or her job duties due to suspected drug or alcohol impairment. K. Safety sensitive positrons: The ,ob fiznetions associated with these positions dir°ectly and immediately relate to public health and safety the 'protection. of life, and law enforcement. Safety Sensitive uositions are those that require an employee to: ® Carry firearms • Have custodial responsibili for illegal drugs • Perform emersency medical lifesaving and/or fire suppression activities • Have supervision over children in the absence of their parents or adult guardians • Have access to homes and/or businesses in the City • Handle hazardous materials that if mishandled lap ce City employees and/or the e~; neral public at risk of serious injury • G~ork in the water and wastewater systems and their o erations • Be rewired to maintain a Commercial Driver's License dCDL} • Operate heave machinery a------~ Formatted: Bullets and Numbering L. Under the influence: means a condition in which a person is affected by a drug or by alcohol in a detectable manner. A determination of being under the influence can be established by a scientifically valid test, such as a breath test or urinalysis. ,~' k~ i Y' a S t ~' ~e~ -i j ~,, ~ Y i 7 is ~' l t: k~. `i ~` -s i' May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT Legal /Human Resources ITEM No. 5-E-2 REQUEST Hiring Procedures AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the Cffy of Meridian. • • Human Resources Hiring Procedures Following is a short summary of the hiring procedure. Application Process • Supervisor or Department Director contacts HR Analyst to review the current job description or discuss and receive guidance in writing anew job description, • Supervisor with the Department Director submits a Staffing Requisition request to begin the hiring process. • Human Resources is responsible for advertising the position. • Employment applications are available on-line, at Human Resources, and at City Hall. • The entire application must be completed. A resume maybe attached, but all areas on the employment application must be completed. A resume cannot be substituted for an application. Incomplete applications will not be processed. • Applications must be submitted to the Human Resources department. The departments should not collect any applications, but should direct all original applications to Human Resources for processing. All original copies of employment applications are the property of Human Resources. • If the. applicant is a previous employee from a prior year, he/she still must complete a new application. • The Human Resource Analyst collects all applications received by Human Resources. • After the position closing date -the Analyst will review the applications and forward copies of the applications of the most qualified applicants to the appropriate supervisor. • The supervisor will select the candidates he/she wishes to interview and give a list to the Analyst. Together they will decide who will contact the individuals to set up interviews. • Whenever possible in person interviews should be conducted at all stages of the process. If that is impractical then phone interviews may be done. This should be done with the approval of Human Resources. Only in an extraordinary circumstance should an person be given a conditional offer of employment with an in person interview. • For seasonal positions the Department may schedule and interview prospective applicants without Human Resources participating in the interview process. Conditional Offer and Pre-Employment After interviews and reference checks have been conducted the selected applicant will receive a conditional offer of employment. Pre-employment processing is generally completed within one week prior to the start date. If the conditional offer is made prior to that time frame, the pre- employment processing should be conducted closer to the proposed start date. If a shorter time frame is required, please discuss in advance with Human Resources for approval. The Department and the applicant must do the following: The supervisor will send a signed PAR form to Human Resources with the offered wage and start date of employment. He will also direct the prospective employee to contact Human Resources after 2-3- days (to allow the PAR form to reach HR) to complete the pre-employment process. Depending on the position that is offered, the prospective employee must take and successfully pass apre-employment drug and alcohol screening. A criminal background check and review of the applicant's driving record may also be required. • • Ifpre-employment drug and alcohol tests aye YequiYed, HR will direct the applicant to the dNUg testing company foY screening. If the applicant fails the test(s), the DepaYtment will be notified; the conditional offeN is withdrawn and the applicant cannot be hired. • The prospective employee is directed to contact Human Resources for the next steps in the hiring process. • It is the applicant's responsibility to appear for the appropriate appointment on the day and time specified. The applicant must then contact Human Resources to complete the process, in person, and provide the following: • Photo ID and Social Security Card • If the position requires them to drive a city vehicle, a copy of their license is needed and their driving record will be reviewed. NOTE: If the applicant has a suspended or restricted license the person is ineligible for hire at this time. Additionally, HR will review the driving record and make a determination based upon the number of points, recent accumulation of moving violations, or severity of violations within the preceding thirty-six (36) months prior to the proposed hire date to determine eligibility as well. Based upon the cumulative impact to the City of all of the above an applicant maybe disqualified from employment at this time. The Department will then be notified and the conditional offer of employment will be withdrawn. E~ ~$ I ~~ • The applicant shall complete a form for a background check and have his/her finger prints taken. If the applicant submits a material misrepresentation on the background check form, the conditional offer will be withdrawn and the applicant cannot be hired. • The applicant must view a video about drugs in the workplace and complete any additional paperwork. • If the applicant was employed in the last 12 months, he or she must still complete the proper paperwork and do a drug screen. Fingerprints will not be necessary. This procedure applies to full time, part time, and seasonal employees. If all of these procedures and requirements are met, the applicant will receive an offer letter that notifies the new hire of the date, time and place to arrive for work. ~ ,~ s j ~ - ~ ~ . ~ # 1 f ~ ~ , a ~ ~ Y 'o ~ ' ~ i; t `~ ~ ~ a ~ s ~ ~ l . . ;~ .~ _ ~i s ~ L. ~ M; 1 Z .E~ ~ f 1 ' A ~ 1 ~ I~ j 1 F ~ 4 1 ~ } _ ~ 11 L t i .p. i CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 2.8 SUBJECT: INTRODUCTORY PERIOD OF EMPLOYMENT PURPOSE: To provide new employees with an understanding as to employment responsibilities and expectations regarding employment status. POLICY: Each new employee, whether full-time or part-time, hired shall serve an introductory period of employment for six (6) months, or one (1) year for Police or Fire personnel. The City of Meridian is an at-will emaloyer. AUTHORITY & RESPONSIBILITY: Human Resources shall communicate this policy to new employees during their initial orientation. Supervisors are expected to set clear expectations for employees, and to work with them closely during the introductory period to ensure proper learning and training take place. Supervisors are also expected to provide appropriate feedback and learning opportunities so as to appropriately train new employees and assess their ability to perform related job duties. PROCEDURES AND RELATED INFORMATION I. Every new regular full-time or part-time employee serve an introductory period of employment of six (6) months, or one (1) year for Police or Fire employees. II. The introductory period is used to determine whether the employee is suited for the position, qualified and capable of performing the work and can meet the job standards. If at any time during this period_ it is determined by the employee's supervisor and the Department Director that the employee's performance is not meeting the appropriate expectations of the City or the Department the em l~oyee may be terminated. The Department shall seek guidance and direction for this decision from Human Resources prior to a final decision being made and communicated to the em lp oyee• III. After completion of the introductory period, new employees should be given a performance evaluation as provided for in the performance appraisal policy. If the performance of the employee has been unsatisfactory the Citv reserves the risht to sever the at-will employment relationship or extend the introductory period for up to an additional 90 days. The introductory period may be extended by the department director with approval of the Human Resources Director, and with written notice to the employee. IV. Following the introductory period, employees shall be considered "regular employees." Completion of the introductoryperiod is not a guarantee of continued employment with the City of Meridian nor does it alter the at-will 28 status. It simply provides a benchmark for employees and supervisors to achieve and assess the employee's long term viability to perform the necessary functions of the position. Completion of the Introductory Period may not result in a wa e/g salary review. V. If an em l~oyee is terminated during the Introductory Period of Em l~oyment they are not entitled to the Termination or Disci lp inarv Action Procedure as defined in Chapter 8 of this manual. 29 May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. !S-A REQUEST Discussion of MCC 9-4-34 (Point of Liability for Maintenance) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: i CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. a'~ ~;, ~~ 4, ~:; €'r ~ y -, i,~ {`~ ~~. ~~~ i #'i ~:{- I,1 JQE t 5 ' S~ ~j ' S . `'{ z 9-4-34: POINT OF LIABILITY FOR MAINTENANCE: i ~ ~i Y ~1 ~ i. i {' ~~ i ~, ~~ !; A. User Responsibility: All users shall have the responsibility of, and be liable for, and shall pay for, all costs and expenses of maintaining their own sewer lines extending from their property improvement (i.e., house or building) until such sewer lines pass the vertical plane of the user's property line. This maintenance liability of the user includes ensuring that the entire sewer service line from the property line to the sewer main is clear and free from obstructions. The city shall be responsible for the structural repair of the portion of the sewer service line located in the public right of way or outside the property which the sewer service is serving. B. Nonconflicting Provisions: This section shall not be construed to be in conflict with section 9-4-33 of this chapter, which states that no person shall be allowed to dig into the street, alley, sidewalk or easement beneath which the lateral and trunk line sewers run or tap into any such lateral or trunk line in any manner without the public works department's authorization. Any such person must also obtain permission from other entities holding jurisdiction over the public right of way or the easement grantor to perform work within the street, alley, sidewalk or easement for which the user is liable. (Ord. 04- 1105, 10-5-2004) ~ S ~~ ~ ji f ~ ~ 3, $ ~ C x ~ ~ -s - ~ ~ __ ~ S ~ t 1 ~ ~ of ~ ~ ~ ~ ~ I ~ ~ ~;~ ~ ~ ~ ~ z k ;~ ' ~ ~ { C , e i o ~.~ 3 k 1 1 ~ ~ ~ ~ ~ ~ ~~1 ~ k . ` } ~ 2l ~p ~ ' Y ~ ''. {E I ~ I. i ~' 333 5 ] ~ l~ { ~ µ Q 4 ~ +' I~ 7 i j ~ ~ f p y ' 1 q . 4 S i . . ( ~ _ ~ L k ~ 'i1 ~ $(+ 7 1 c i Al ~~ I ~ C + . i 'I~ ~ t 4 i {{{] 0 i i t! ,~ f i ~~ 9 '~ ~,~ ~ } t ~ :h ~ . _ ~ ~ ~ E ~ ~i ~ ~ j . .f. ~ g ~ s µ ~ ~ ~ V ~ ~ , ;~ ~~ d r i ~ t~ ~ i ~ ~. I ~~ ~ *~ ~ G ~ i ~ ~ ~ ~ ~ I i ~ ~ ~ t ~:~ [{ is ~ ~ '~ { ir' ~~, t ~ ~ . ~ ~ ( ~ ~ IF{ f , ~ 4 ~ ' ~ j • May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. 6-B REQUEST Discussion of Potential Vapor Capture Ordinance AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Ciiy of Meridian. May 9, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Discussion of Covered Loads Ordinance May 13, 2008 ITEM NO. 6-C AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Clty of Meridian. 0 MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba May 9, 2008 MEMORANDUM TO: Tammy de Weerd, Mayor Robert Simison, Executive Assistant to the Mayor Bill Nary, City Attorney FROM: Emily Kane, Deputy City Attorney RE: Covered Load Ordinance status This memorandum is to provide an overview of the chronology and status of discussions with other agencies and organizations regarding the potential adoption of a covered load ordinance by Treasure Valley municipalities. TIMELINE OF EVENTS: December 13, 2007 Mayor forwarded memo to City Council with a draft covered loads ordinance created by Treasure Valley Partnership in October 2007 (Memo attached as Attachment A hereto.) January 22, 2008 Enuly drafted covered load ordinance and attended meeting called by Ada County Commissioner Paul Woods and attended by other agencies' attorneys and representatives, including Ada County Prosecutor's Office (Gene Petty), ACRD (Attorney Steve Price}, Treasure Valley Partnership (Administrator Bill Larsen), Boise City Attorney's Office (Steve Rutherford), and Caldwell City Attorney's Office (Elizabeth Boehn). (Emily's draft ordinance and meeting notes attached as Attachment B hereto.) February 12, 2008 Sen. David Langhorst requested input regarding proposed state legislation on covered loads. Emily Kane forwarded opinion of City Legal Dept. to Robert. (Proposed legislation and Legal's comments attached as Attachment C hereto.) February 22, 2008 Mayor requested comparison and contrast analysis of Sen. Langhort's proposed bill and Meridian draft. (Legal's comments attached as Attachment D hereto.} March 11, 2088 Ada County Prosecutor Gene Petty circulated new draft covered load MEMORANDUM RE: COVERED LOADS -- Page 1 of 2 City Attorney . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-898-5506 . Fax 208-884-8723 . www.meridiancity.org r ~~: ~ ~ ~ ~ a ~ 4~ ~ ~' ~ ` ~ ~ ~ 1 ~ ~ } ~ {; ~ { t i1 ~ 1 ~ i s r [ 3 f ~ t ~: y i & ; 1 r r ~ ~ ~ p;tt ~~ t ; ~ G ' ~ { ~ ~ ~~ ~1. s t ~r j g 1 ~ ~ ,~ i ; ~ ~ t ~ ' tir, ~ 2 ~ . ~ ,f ~ ~ ! 3 ~ ~ ~ ~ ~ 7 -I~ t t ~ ~ ~ ! A ordinance to agency attorneys for comment. {Draft attached as Attachment E hereto.) March 26, 2008 Treasure Valley Partnership met and discussed covered loads ordinance. (Minutes attached as Attachment F hereto.) April 23, 2008 Treasure Valley Partnership met and discussed covered loads ordinance, including AGC's comments an {Gene Petty's) draft of tlne ordinance (AGC comments attached as Attachment G hereto.) Any and all comments or suggestions on this memorandum or the attachments aze welcome. Please contact Emily Kane via a-mail {kanee@meridiancity.org) or phone {898-5506). Thank you. MEMORANDUM RE: COVERED LOADS -Page 2 of 2 j F ; ~ z E { f ~~ y I5 ~ ;i' 3 @ pp ~ f~ ~ 1 ~ F ~ ~ E ' I ~_ j I j `( i ' , ~+. i 1) ~ E f ' ' ~ ~ ~ ' ~~ ,.I ~ ~ ; § fi , - ~i ~ ~'s ~ ~i ! t ~' , i ~ t ( ~ ~ ~~r [p } f i ~ ~~ ~ ~ . y ~~~ f ~. it ,fr ~~f; r ~ _~ 1~~ ~e. ~ ~ ~ „ ~F t 1 .~ ~ ~ ( f ~k ~ ~ jI1 ' ~ , ~~ ~ ; 1 ~ o S ;~ 1~{ f I 3 i ~., ~ . ~ ~ ~ 2f~ ~ L ~ , _G I . ~ y S ~ ~. t jjji~~1 ~ i ~ ~ ~ `f , ~ i • o ATTACHMENT A } i ~ {} ' I ~ ~ 3 1 ~ `3 ~ ~ ~4 ~ 1. ~~ ~ ~ ~ ~ t S ~ f ~ ~t ~ F j - ~ .~ 4 - ~ > ~' ~ p - ~ f f ~ ~- ~~ r j t~ ! > ~ ~ , ~ ~ A t I ~ i R ,7 t d '~ ' ti ~ a 4 Ot ~ ~ A ~ 7. f ) ' 1 ~ i ~ ~ ~ ~ t j p { ~ I~ I ~ ~ sF i ~ ~ ai (r F ~ 1 r I i ~ ~ F ~. . t ~ ~ i S ~ i` .a 5f - i ; 1 ~f~ +S- ef 1 ' ~ ~ ~ ` ~ ! } ` y ~Y i' ~~ ~~ ~ ~ ~ ~ - ffi 9 i ~ ~ t ~ r ~ ~ ~ ~ ~ I r~ ~ ~ C / ~ ~ ~ , f ~ ( 3 . ~ ~ , ~ ~ ~ 1 3 i 'i 1 ~ ~ - {i c ~ _ 1 k yi~~ i ~ i ! f ~ ~ c ,~ , f ~ a .~ 7 ~ - ~ ~ ~_ L'3 ~r. t' _ ~ 7 ,~~~ ~ .~Ji ~_ - g MayorTammy de Weerd Clfy touncii Members: Keith Bird Joe Gorton Charles Rountree David Zaremba December 13, 2007 MEMORANDUM T0: City Council FROM: Mayor Tammy de Weerd RE: Covered Load Draft Ordinance Attached is a draft ordinance that the Treasure Valley Partnership is hoping to adopfi throughout the Treasure Valley regarding covered loads. Please review and share your thoughts with me. t~ ~ ~~°~C,~. P G~r~n ~ ~ S '~. o~`'~k~~ ~ ~~ Mayor's Office . 33 E. Idaho Avenue, Meridian. ID 83642 PhenA 9(1R-RRR-dd.~~ f=ax'~f1R-RAet-R11 Q . unnrw mnri~ifar+rihi nrn ~, I, E ,~ ~ ~ r j~ 3 `~ ~ ~ s~ i , ~ ~ ~ ( ~ ~ z .~ a~ ~ ~ 3 ~ ~ ~ ii _ r s~ )! ~r ~ t 1 ~ j 1 j +f 4 ' DRAFT OCTOBER, 2007 TREASURE VALLEY PARTNERSHIP CITY AND COUNTY COVERED LOAD ORDINANCE {To be adopted by each local government entity) securing traction. {I} No vehicle shall be driven or moved on anypublic roadway unless such vehicle is so constructed or loaded. as to prevent any of its load from dropping, sifting, leaking, or otherwise escaping therefrom, except that sand may be dropped for the purpose of su stances to clean or maintain a highway. on or mature a vehicle or otherwise endanger travel upon such public roadway shall immediately cause the public roadway to be cleaned of _~+~~ oue all such materials and shall pay any costs therefor. ~~~~~~ '~ (4}(b) Any veb~icle with deposits of mud, rocks, or other debris on the vehicle's hod PPr~"' ~~ `~~~ fenders, frame, undercarriage, wheels, or tires shall be cleaned of such material before the .. 0 ~ ~ . +~ S operation of the vehicle on a paved public roadway. ~o ~ ~' awe, i~c~. (5) Nothing in this section may be construed to prohibit a public maintenance vehicle from dropping sand on a highway to enhance traction, or sprinkling water or other b (2) No person may operate on any public roadway any vehicle with any load unless the load and such covering as required thereon by subsection (3) .of this section is securely fastened to prevent the covering or load from becoming loose, detached, or in any manner a hazard to other users of the public roadway. (3) Any vehicle operating on a paved public roadway with a load of dirt, sand, gravel debris, landscape bark or landscape material, less than I -inch in diameter susceptible to being dropped, spilled, leaked, or otherwise escaping therefrom shall be covered so as to ~~, o~ prevent spillage. Covering of such loads is not required if six inches of freeboard is maintained within the bed. 3 ~o~~ ~ R~ ~ Fora ~ a: ~,~-c~r~-3 r ,~ ~.a SP~zr ~ A- 1~'1r~ ~. o a.-~ _ soaa µcT (4)(a) Any person operating a vehicle from which any materials have fallen or escap which would constitute an obstructi {G}(a)(i} A person is guilty of failure to secure a load in the first degree if he or she, with criminal negligence, fails to secure a load or part of a load to his or her vehicle in compliance with subsection (1), (~), or (3} of this section and causes substantial bodily harm to another. {b)(a)(ii) Failure to secure a load in the first degree is a gross misdemeanor. ! • {6~(b)(i) A person is guilty of failure to secure a load in the second degree if he or she, with criminal negligence, fails to secure a load ar part of a load to his or her vehicle in compliance with subsection (1) or {2) of this section and causes damage to property of another. (6}{b)(ii) Failure to secure a load in the second degree is a misdemeanor. (6}(c) A person who fails to secure a load or part of a load to his or her vehicle in compliance with subsection (1 }, {2}, or (3) of this section is guilty of an infraction if such failure does not amount to a violation of {a) ar (b) of this subsection. ~ ~ ~ ~~ ~~ i ~~ ,~~ ~ z ~ + , f ~~ ~ , ~ ~ ~ ~_ ~ ~~ r; S }} li ~ I I y 4f~ j ~~ a ~ ' ~ t r ~, } i 1 _~~ ~ ' ~`. ( ~ ~ i ~ , i ~ ~ f. ~ t tf ~ f ~ ppp ~ h : ~ ~ ~ ~ ~ ( E ~! p 9 r 1 ; it '~ ~ ~ LL4 ~. y~ Y~ k ~ 7 Y ~ ; ~K '((~r ~} [[ ~ I ~ ~ i , ~ '.i t ~ t ~ ~ r ~ i i, If ~ ~~ ~ r~ r. I ;~' r. _ ~ 1 i .°i ~ _ ~ r f t ' ~ ~ f' p ~~ ~ ~ ~ ~ ~~ , s ~ ~ E ~ ~ ~ 'i ~ ~ ~ II I x~ ~ ~ { ~ ~ 1 ~ f ! ~ ~ ~ , ' ~ r f ` ! Pi ~ 1l I;~ J i ~ k ~_t~ t ~ ~ i ~ ~ I : ~ E f ` r~ ;i ~ ~~ ~ ~ ~ ~ ~t _ ~ f f, 1~~ ~ ~ F ~ ~ 1 r t ~ 1 it 1 ~ ~ t Gt~ - ~ ~ ~ i ~ J -~ :~ f r ~ ;I ~ f ~r ~~i f } ! ~ a ~: & i i ~ ' f 1 i ~ ~ ~i{ {i e t t tc r ~}~ i ~. F i i ~ 4 ~ i E~ t [ ~ ~ ~.: ~'.. ~ .a .. (f{ iii it ~1 ~ :. ~ i r;~ ~ } t ~.i: ~ i ~ ~1 ~` ;. ~. --: ~. - ~.r:. ,. M.; ~ ~ 3. r ; ~' i • ATTACHMENT B January 22, 2008 PROPOSED DRAFT CITY AND COUNTY COVERED LOAD ORDINANCE (1) No person shall operate on any public roadway any vehicle or trailer containing or transporting any load unless such Ioad is: (a} Completely covered on all sides with a cover that is either a part of or securely fastened to the body ofthe vehicle or trailer; and (b} Contained in the body of the vehicle or trailer in such a way as to prevent any part of the load from falling, dropping, sifting, leaking, spilling, or otherwise escaping from such vehicle or trailer onto a public roadway or onto any other vehicle or pedestrian using a public roadway. (2) Nothing in this chapter shall be construed to prohibit the Ada County I~ighway District or Tdaha Transportation Department from distributing any substance on a public roadway in the course of maintenance, improvement, or repair of such roadway. (3) A violation of any provision of this chapter shall be unlawful and punishable as a misdemeanor. The prosecuting attorney, in his or her discretion, may request restitution for any cysts related to such violation, including but not limited to, costs related to resulting injury, Loss, damage, repair, or cleanup. This shall not limit the right of any person or agency to seek the recovery of such costs in a civil action. i 9 ~' r ' ~ ~ ~ ~ E~ ~ I ~ I, I ' ~ L, ~ ~~ ~ ~~ ~ ~ ~ ~ ~ i ~ f ~ ~ ~ ~ ~ ~ ~ is ~ 9 - S~ a g 1 I ~ ~ {7 13 ~ I j; f. 1~ ~ : ~ ~ ~ i i S i ; y ~ ~ ~ ~ ~ ~ ~ z ~ j ! . , ~ . ~ i ~ ~ ~ ~ . ~ 7 ~ ~ ; ~ r~ ~ ~ i r ~' i ~~ i iii r I L7~ ~=~ ~ ~ ~ ~ ~ ~ ° ~ f ~ . , i t~ ~ i l 1 i i y i. ~~ L } f ' ~ ~ G ~ ~ ii 3 1 1 ; ~t ~ ~ l ~ 1 . ~ ii 7 it I ~ ~ F ~~ ~ ~ 1 i , ,i ? , ~ "' r ~ s ~ ~ f r ~ € ~ ~~ i ~ ~ f. . ~ ~ xx . o p ~ i i 1 i ~ ~ i ~ f. ,: ~ i ~ ~ r ~ ., 1"., F t s i~ ~i Il ~ . =i ! r ~ e j r' ~ tP 2~ ~ ~ ~ ~ ~ ~ e Covered Load Ordinance Meeting January 22, 2008 Ada County Courthouse, 3r~ Floor Conference Room Attending: Gene Petty, Ada County Prosecutor Steve Price, ACHD Bill Larsen, Treasure Valley Partnership Steve Rutherford, Boise City Attorney's Office Paul Woods, Ada County Commissioner Elizabeth Boehn, Nampa City Attorney's Office Emily Kane, Meridian City Attorney's Office SP: Cities with roads within ACHD's jurisdiction cannot pass ordinances regarding covered loads because AC1ID has exclusive authority under Idaho Code § 40- 1310(8): "The highway district board of conunissioners shall have the exclusive general supervisory authority over all public highways, public streets and public rights-of way under their jurisdiction, with full power to establish design standards, establish use standazds pass resolutions and establish regulations in accordance with the provisions of tide 49, Idaho Code, and control access to said public highways, public streets and public rights-of-way." ACRD is authorized to pass ordinances (most highway districts aze not} because Chapter 14 incorporates all of Chapter 13. But SP believes that only 3 ACRD commissioners would vote in favor of a covered load ordinances because of the political pressure (BCA, AGC} to vote against such a measure and because ACI177 commissioners believe it should be a statewide issue, not aninter- jurisdictional patchwork. The best solution would be a (state) legislative task force to study Utah's law (AGC likes it), talk to governor, negotiate with construction lobby. Piggyback with DEQ's stormwater pollution push. Work with standing Environmental Task Force. If cities pass an ordinance and it is challenged for lack of authority to regulate (due to 40-1310(8)), it weakens the entire movement. Insurance companies are also resistant to the regulation of covered loads because right now they can deny all claims regazding damage from uncovered loads. EB: Idaho Code § 31-714 authorizes counties to regulate solid waste loads going to the dump but this is narrow authority. PW: Allowing loads to be uncovered if they are not all the way full is a good compromise. ATTACHMENT C Page 1 of 1 Emily Kane From: Emily Kane Sent: Tuesday, February 12, 2008 10:36 AM To: Robert Simison Cc: Bill Nary Subject: Covered load legisia#ion Attachments: Covered Load bill.pdf Hl, Robert. The Mayor had asked for comments on the attached proposed language for s#ate legislation regarding covered loads. We have reviewed i# and in our opinion it accomplishes the stated objectives by protecting air quality, public health and safety, and property. The penal#ies are appropria#e and will allow for an award of restitution if a violation results in personal injury or property damage. Please let me know if you would Pike further informs#ion or comment, and if you hear anything further regarding the introduction of this bill. Thanks, Emily Emily Kane Delnuty City Attorney City of Meridian, Idaho Phone: 20$-898-5506 Fax: 208-884-8723 E-marl: Icanee@meridiancity.org 2/12!2008 ~! ~~~~~ ~ ~ ! ~ ~` . : f F c~ ~ i ,i! ~ ! ° $ ~ ~ 4 i ~ '~ ~ f .~ ~ ~ 7 , ~ F } f ~- i ~ . ~ ~ ~ ~ % i " ~ ~ ~, ~. ~ ! i ~ I ~ s ~ ~ ~ ~ ~ , ~ ' id ~ 3 ~ , ' 1 I i I s ~ f, (~ ~ ~ i ~ I l } 5 ~ ~{ ~ , ~ ~ ! l 1 '; 3 j ll ! j ~ i X3~ ~ ~ $ J r, l ~ ! iz f ~ ~ l i ~ j i ~ ~ , ' ; J ~ t~ ti;, 1 F e. ~ i ~4 ~ ~' , ~ ~~ a ii ` ` , 3~~' ~ ~d ~ l i ~~ ~, ~! ~ { ! , j i { , ~ ~ '. ~ ~. ~ ?I ~ - ~ t~ ~~ 2 I I ~ ~ ~ .t p ~ ~ ~` ~ ~ ~ of ! . ~ ! . ~' i _ #,. ~ 2 t ~ ~, ' }, .' . 1 , x ``: ~y.., A]I'Y~r~4fCCy} . Fax: -884-8119 n` ~~t/j . Sub,~eet: Load Covering Legislation, David Langhorst No. of Pages (Liclnding Cover};2 Idaho State Senate State Capitol Annex P.O. Box 83720 Boise, Idaho 83720-OD81 F.1G Yi Y M /`/I/j+ -~ n / OiJ31J08 /,~/~~1,~ a~ ~(V !V/4/ ~/~. ~ I 7'0: Mayor Tamrn Weerd ~ ~"' Organizati ayor of Meridian Comzne~ats: Please review the legislation attached, arui get back to me rvitlz your feelings/eomme-z~r. 6Ye are trying to gather opinions ancf support for legislation of this type. Thank you. If there are any probdenz with this fax, please contact me (info below). Thankyou. Nic From tke Desk of.... Nie Swanson Intern Senate Minority Circe Z08-332-191.5 phone 2Q8-334-2116 fax Nswanwnra>senatc.idoho.s:av email I; 1 I ~I ~ I i ~ , ~ ~ t t • .y ' j '- 3 ~ ~ ~ ~ i r ; , $ a ~ ;j g ' i ~ ~ f~ ~; y di [ i T~ .'1 ~. 7~ E F 3 e ~ r ~ t ~ ~ t r i 555 ~ ~ ~ , ~, ~ ~: J HN-31-~{~y 14 ~ 44 n ~~ P.@2~02 • QI7~ i RMLI0~9 --..~....~....---....----~.N..--~.N..~~----~-..~..-..-...--.....-..------..--~ ~..~.~ ~.~-«..-.. LEt3ISLATURE OF TF~ STATE OF IDAHO Fifty-ninth Legislature First Regular Session - 2007 --.r-..--..---r..r--wr--+-~.-~r-....r-..r r«---..-~r~~w--rrwr~--s~~.r---ww-rr-~...----..u. il\ iAr1 SILL NO. HY 1 AN ACT 2 RELATING TO RULES OF TSE ROAD; AMENDING CHAPTF~ 6, TITLE 49, 3 IDA80 COnE, BY T8E A!?DITION OF A NEW SECTION +~9-620, IDAHO 4 CODE, TO PROVIDE THAT NO PERSON SAALL OPERATE ON ANY FSLIC 5 HIGRWAY OPEN FOR P178LIC tlSE ANY VEHICLE WITH A IAAD OF GRAVEL 6 OR ROCK UNLESS THE IAAD IS SECtTRELY COVERED TO PREVENT ANY OF 7 THE LOAD FROM ESCAPING, TO PROVIDE AN EXCEPTION AND TO 8 PROVIDE PENALTIES; AND PROVIDING AN EFFECTIVE DATE. 9 Be It Eriacted by the Legislature of the State of Idaho: 10 SECTION 1. That Chapter 6, Title 49, Idaho Cvde, be, and the 11 same is hereby amended by the addition thereto of a ~~ sECrrloN, 12 to be known and designated as Section 49-620, Idaho Code,•and to 13 read as follows: 14 Q9-620. COVEEtING LOADS OF GRAVEL OR ROCK - PENALTIES. 15 (1} No person shall operate on any public highway open for a6 public use any vehicle with a load of gravel or rock unless the 17 Load is securely covered to prevent any o£ the load from 18 escaping; provide however, any rook or stone larger Chan twelve 19 (!Z} inches in diameter, which is secured b other means, need 20 not be covered to be in compliance with the provisions of this 21 section. 22 (2) Penalites. 23 (a) A violation of the provisions of this section is an 24 infraction offense. A conviction under this subsection (2}(a) ZS shall not result in violation point counts as prescribed in 26 section 49-326, Idaho Code, nor shall. it be deetmrd to be a 27 moving traffic violation for the purpose of establishing 28 rates of motor vehicle insurance charged by a casualty ' 29 insurer. 30 (b) It is a misdemeanor offense if 8 willful violation of 31 the provisions of this section results in serious bodily 32 injury or death to an individual, or results in property 33 damage in excess of one thousand dollars ($1,004). 34 SECTION 2. This act shall be in full force and effect on and 35 after January 1, 2008. Wednesday November 29, 2006 5:25 PM TOTA1. P. @2 ~~ ~f FE tp ~ 8~ F ~' t ~ ~! r .j `i ki ~, ti ,i ~, f ~„ r ~!. :'1 , n~ . e, ' ~ _. } f E f 1 '. ~ { i s ,~ a ~' I 1 I ATTACHMENT D Page 1 of 2 Em~~y Kane From: Emily Kane Sent: Friday, February 22, 2008 2:34 PM To: Tammy de Weerd Cc: Robert Simison; Bili Nary; Ted Baird Subject; Covered load legislation v. ordinance Attachments: Covered Load blll.pdf; Proposed new Draft Covered Load Ordinance EK.doc Mayor, per your request, here is a comparison and contrast of the covered load language proposed by Senator David Langhorst (as of today the bill has not been introduced) and the one that we wrote and proposed to the Treasure Valiey Partnership {both are attached}. Overall, both accomplish the stated objectives of protecting air quality, public health and safety, and property, but ga about it in different ways: 1. Type of load, The proposed bill requires covering of only loads of gravel or rock; the proposed ordinance requires covering of ~ type of load. 2. Use of word "trailer." The proposed bill refers only to "vehicles" carrying a load; the proposed ordinance refers to both vehicles and trailers. Idaho Code § 49-123(2)(a)'s definition of"vehicle" encompasses trailers, but in my opinion use of the mare specific term fagilitates more specific enforcement. 3. Specificity of what constitutes adequate cover. The proposed bill requires loads to be "securely covered to prevent any of the load from escaping°; the proposed ordinance both sets forth standards for adequate cover {"completely covered on all sides with a cover #hat is either a part of or securely fastened to the body of the vehicle or trailer"} and requires the load to be contained in a way that prevents escape. 4. Exception for 12"-diameter rocks. The proposed bill contains a specific exception far loads of gravel or rock over 12" in diameter - if "secured by other means," such loads need not be covered; the proposed ordinance contains no such exception. 5. Road authority exception. The proposed bill contains no exception forACND or LTD gravelling icy roads; the proposed ordinance does contain this exception. 6. Prescribed penalty. The proposed bill contains aquasi-graduated penalty provision, providing that a violation is an infraction but that a willful violation resulting fi injury, death, or property damage over $9000 is a misdemeanor, the proposed ordinance makes any violation a misdemeanor. {Note that per Idaho Code § 18-101(1), the bill's use of the term "willful" may mean that viable defenses to the misdemeanor charge include simply forgetting to cover one's load ar securing the cover poorly/unsuccessfullylinadequately.} 7. Violation points. The proposed bill states that an infraction conviction will not cos# any points or be a moving violation; the proposed ordinance does nofi contain these limitations. The City is probably not empowered to govern violation points or moving violations since those are administrative functions of a state agency (ITD/DMV). 8. Restitution. The proposed bill does not refer to restitution; the proposed ordinance does authorize the prosecuting attorney to seek restitution. A sentencing court is authorized by Idaho Code § 19-5804(2} to order the payment of restitution as part of the sentence for any misdemeanor or felony, so the language of the proposed ordinance "authorizing" the prosecutor to seek restitution is somewhat duplicative, but including it would evidence the legislative body's purpose to enable/encourage restitution. 9. Civil action. The proposed bill does not refer to civil action for damage incurred by non-covered loads; the proposed ordinance does. Idaho Code § 18-103 preserves civil remedies notwithstanding criminal charges/convictions for the same act, so again, the language of the proposed ordinance "authorizing" civil actions is dupliptive, but including it would evidence the legislative body's purpose to support the public (or itself) in being made whole for damage caused by non-covered Loads. 2/22/2048 Please let me know if I may be of furtfter assistance in this matter. Emily, Eunily Kane Deputy City Attorney City of Meridian, Idaho Phone: 208-848-5506 Fax: 208-884-8723 E-mail: kanee(o~meridiancitY.or~ a~zaizoos Page 2 of 2 ~~~ ~ 9 I { _ ~ ~ ~ ~ 4, t ~ i ~ 1` c ~~ ! ~ d i i . ~ } ~ ~ k ~ ~ p ~~ `'~ i ' ~ ~ ' ~ ~ ~ ~ I ~ t j ~ ~ ~ ~ ~~ ` , ~~, ~ ~ i. ~ - I F ~ ': } ~ ~, ~ 11 E` 1 F I ~1 [ t. f ~ r ~ ? 7 ~ ~` ~ ~ t ~ ~ ` t ~ ~ ~ ~ ~ ~ - ~ ~ S' Y ~ i 7 F ~ 4 i i - ' 1 ~ i : ~ ~ ~' ', $ ~ 1 ~ ~ ~, ~ ~' ~ } ~ ~ ~ ,,, ~ ~ ~ ~^~f ~ t ,~ ~ ,~' 3i= ~i~ } r R , g i ~ t 1 t i i w 1 a a ~ F i i_ is ~ ~~ ' ~ r~ l xr ~ ~ ~ i} ., t a~~ . :i: ~ i ~ ~~~ ' 6 ~~ E i i '. '' ~ ' < i ~ ~ ~ ~ ' ~ '# , ~~ ' t ~ ', ~ s t , ~ 1 ~~ S '5 f_i ~ t i ~Y~ _ ~ 1 ~T YY ~`~ ~ ~ Y ~0 1 ~. ]-:~ x 4 ~ +~ o ATTACHMENT E ORDINANCE NO. AN ORDINANCE PROHIBITING THE TRANSPORTATION OF UNCOVERED LOADS IlV CREATING EXCEPTIONS TO SUCH RESTRICTIONS, AND ADDING PENALTIES THEREFORE. BE IT ORDAINED BY IDAHO, THAT CODE, TITLE ,CHAPTER _ BE ADDED AS FOLLOWS: 6-8-1: PROHIBITION AGAINST UNCOVERED LOADS: A. No person shall drive or move any vehicle with any load on any public roadway in unless such load is so covered, constructed or loaded as to prevent any of its load from dropping, sifting, leaking, or otherwise escaping from the vehicle. B. No person shall operate any vehicle with any load on any public roadway in unless the load and such covering is securely fastened to prevent the covering or load from becoming Loose, detached, or in any manner a hazaard to other users of the public roadway. C. Any person operating a vehicle on any public roadway in from which any ma#erials have fallen or escaped, which would constitute an obstnzetion or injure a vehicle or otherwise endanger travel upon such public roadway shall immediately cause the public roadway to be cleaned of all such materials and shall pay any costs therefore. 6-8-2: EXCEPTIONS: A. Nothing in this section may be construed to prohibit a government employee or contractor from dropping sand on a highway to enhance traction, or sprinkling water or other substances to clean or maintain a highway. B. This chapter shall not apply to agricultural vehicles while being used for agricultural purposes. C-8-3: PENALTIES: A person who violates the provisions of this chapter shall be guilty of an infraction and subject to a fne of fifty dollars {$50). For each subsequent violation of this chapter, the fine shall be increased by twenty-five dollars ($25} but shall not exceed one hundred dollars {$100). ADOPTED this day of April, 2008. (f 1 1~ ~ g~ J x ORDINANCE NO. -PAGE 1 c:ldocumenis and setdngeLalAdsoor.merldianUocal settin~itemporary Internet fdeslolke5lcovered toad ordimnce-aII agencies (S}.doc i~. I !' b { ~ ~ f i 111 ~. l F ~ ~ ~ 3 P } ~ k~ 1 i ' 1 j ~ 1 L C ~ 1 ~ ' S ~1 ~ ~ ~ i f ~ ~~ } t 3 ;a 1 g r r ~ r ti~ ;~ ~~ ! ! ~ f ~ ~ ~~ i ~ ~ ~ ~ P ~j ~ F ; ~ r i ~ ( h , ~ ~" ~ f b s T1 l .. ~ ;, f~_~ E _ , By: By: By: ATTEST: Clerk PUBLISHED; • ORDINANCE NO. -PAGE 2 c:ldocttmems and settingslsimisom.meridianUoca! setdngs\oemporary internet fdes~oikc5lcovered load ordinance-aU agencies (S).doc ~ f 'r. ,~ is 3 ~ . ~. ,. .a~ ~.~ ~ ~ ~ ~ it ~ ~ `'{ ~ ~ ~ g 8 ' f , r s u ~ eI y ~ Y~ ~,; : ~~ 1 ~ ' ~~ ;3 i ~ i. F fi, ~ ~ t ~ ~ r ~ F ~ a ~ j k ~ i' .k ~ ~ $ r E ~ ~ a t ,i s f + ~ t ~ t ~ ~ 66& _~ i i r„ ~~ y it 1 ~ 1, f s 1 + ~ , f x ~ ~ ~ ~ ! S ~ i 1 ' 11 ~ ' ( ~ #~ -!. ' ~ F ~ ~ ~ :. ~ z i i ~ i M I ~~ ~; 'Ij ~~ ~ ~ ~ i ~ t j. 4 ( {t? py d! f ~f jt R ~ r - ' ~ ~ a a :_ V II ~ ~ ii r 'a ~ ~ { ~ , ~ i~ i 3 ~ ( 111 ~ ~ ~ {~ k t ' ~ ~ . ~ ~ ~ ~ { ~ 1 ~ - ~ 7 E t i ~ ~ '{ ~ ~; ; F 4 ~ ~ ' ~ ~ r. t , ~ t i ~ ~ ~ ~ ~ s . , . ~ ' ! , ~' ~ ~ i ~= ~ ~ a ~ ~~ g ~ t ~ ~~ ~~ s ~: s~ ~ i ~ .~ ~I ~ fi , ~ ~ ~ ; ~ ~~ ~ ~ ~~ ~~ ~~ ~ ~~ 4, ~ 3 it 4 } i-{ ~ ~~~ ATTACHMENT F ~~~I ~ ar E y {; '~ ~ { ._ ~ : . ~ ~ ~ ~~ ~ i >t #~ !3 ' `' r ~ ; ~~ z ~ ; 3 ~ ~ t , _ r~ i ~ (~ I t . ~ e + 4 j ~ r: r ~ } ~ ~ g E ~ k 1 ~ ' c~ t _ ~i i i f ~ ~ r ~ i k. +~ ~ ~~ ~~ ~ a 1 ~ ~ r ~ '~ l: 3~ ~ 1 3 i '33 i Attendees: Phil Bandy Dave Bieter Tom Dale Tammy de Weerd Scott Dowdy John Evans Absent: John Bechtel Nate Mitchell GuestslStaff Thomas Barry Mark Dunham Helen Harrington Gordon Law Gene Petty David Ferdinand Brad Holton Hal Tolmie Vicki Thurber Mazgie Watson Paul Woods Garret Nancolas ~J Kyle Radek Chazlie Smeller (7) John Tinson Debbie Willis Bili Larsen -Staff Commissioner David Ferdinand opened the meeting. He indicated that they are working hard on commercial developments. Canyon County was part of Ada. County ti111887. Canyon County encompasses 604 square miles with 9,895 acres of residential property. David presented a map of the valley and indicated that several people have been working on trying to reserve the property far a Freeway bypass rout. He mentioned three dates for a possible workshop on this issue; April 1, Apri123 and May 14. He asked the group if there were any problems with either of these dates. He was planning on drying to hold these worlcshops in the evening. Phil Bandy indicated that the COMPASS board meeting is on the 215 and this might be a good time to begin this discussion. Covered Loads Ordinance a ' e o the discussion on the Covered Loads ordinance. Paul introduced Mark Dunham with the Association of General Contractors and thanked him for coming to the meeting. Paul indicated that the Partnership has been discussing the possibility of a Covered Load Ordinance since November. Paul then pointed to the latest draft of the ordinance that the working committee has put together. The ordinance has been scaled down considerably from its incepiaon. The goal is to make it short and simple and avoid a big long document. Paul mentioned that the plan was to have a draft that everyone could buy in on, and then brang the Association of General Contractors in to get their opizuon. The Partnership's intent with this ordinance was to focus on public safety and some of the other issues we deal with as municipal governments, such Treasure Valley Partnership j i. ~# 3 a, Treasure Valley Partnership Meeting Minates March 26, 2008 Meeting Minutes March 26, 2008 Page - 1 - ~~ r Y' ~n a t:: ; ~: `t; d ~' G ~, .~ ~ ,t it ~' ,) ~, t$t I ' ~ . si 1. f ;a ~ ~ is ~j ~ ai -t i i ~ ~' } 1 ,3 ~' 4 S r as cleaning up roads as a result of this activity. However, public safety has been the driving force behind developing this Covered Loads ordinance. We aze intending to make this ordinance uniformly applied throughout the Partnership jurisdictions. Tammy added that the intent was to do this as a region and not to have difference ordinances across the - valley. Paul asked for Mark Durham's input. Mark thanked the partnership for his opportunity to comment on this issue. The AGC really understands there is an issue with covered loads. They are supportive to the need and do want the ordinance to be consistent across the valley. He would like to take the ordinance to their Highway Committee. He has talked to the Chair of that committee and they would like to have a chance to look at the ordinance and provide feedback. He also talked to Senator Langhorst who had State legislation on covered loads, during the last legislative session. Mazk indicated that there could be some questions, for example, one of the members of the AGC had a question on what was deemed a term public roadway. The AGC as a whole wanted to have the opportunity review the ordinance and to ask questions Like this. Mark offered to inform the partnership on latest developments at the State Legislature. He indicated that GARVEE had passed. The House Ways and Means Committee was supposed to meet on a transportation infrastructure bill. It would be a package that would increase the fuel tax by 3% and registration fees by 60%. That is projected to raise 45-70 million per yeaz. This is an update as of that instant in time. It could change by this afternoon. Paul Woods asked for the AGC's feedback prior to the next TVP meeting and asked the members if they are willing to make a formal commitment to adopting a covered load ordinance in our jurisdictions during May of this year. Those in attendance agreed. Water Storage Studies Paul Woods introduced. Helen Harrington and Debbie Willis. He mentioned that the Corps of Engineers has been given about $170,000 to look at flood protection and water supply issues. He felt that this would bean ideal time for the Partnership members to partner with other agencies to Iook at water supply issues. This is a unique opportunity for us to be involved in this study. Helen Harrington mentioned that in 1986 there were significant changes in how the Corps does business. Basically, it mandated that all future studies had to be cost shared SO-50. The nonfederal share can be totally in-kind match. In l 996 and 1999 they had opportunities to do some studies but were not able to put together a Local coalition to further studies. In 1999, the State had been working on their comprehensive plan on the lower Boise. However, there was no local cost-share. One of the things other communities have done is identify and get credit for, in-kind work that could be used prior to a feasibility cost sharing agreement being entered into. ID Dept. of Water Resources decided that they could get some previous in-kind credit. About three years ago they started working on some language to present to congress to get about $500,000 credit for work they had done, towazds a feasibility study on the lower Boise. Treasure Valley Partnership Meeting Minutes March 26, 2008 Page - 2 - That gave impetus to a study. In January, the Corps got an appropriation for fimding for the study. She indicated we have a unique opportunity to do a comprehensive plan that includes a multipurpose project focus. Phil Bandy agreed with the opportunity we have before us. He mentioned that this idea of a multi- purpose comprehensive Lower Boise River study has been discussed for several years. We have now have the opportunity to utilize work done by all jurisdictions and have that count as in-kind match. And -- as aresult, we will be able to take a look at all of these issues such as water storage, flood management, etc., as an entire lower Boise Watershed. Helen stated that the result could include individual needs of each jurisdiction; including sewage needs for example. In addition, this represents a good opportunity to do a programmatic environmental impact statement, so when jurisdictions want to undertake activities along and involving the Boise River, then it is easier because we have already addressed enviromnental consequences of programmed needs. She stated that in this fiscal year, they received $172,000 and projects the study could cost upwards to $2,000,000.00. As we get started in the public input process, we are going to find out additional needs that will be added to the study. From an in-kind service standpoint, the jurisdictions need to look at all the work that has been done in the following areas. Amore complete list will be provided to Bill to distribute to the Partnership members. GIS Database work Assessed properties in the 100 & 500 yr. Flood plain Utilities Include work that includes tributaries of the Lower Boise Phil Bandy asked if we are looking at multiple use and supply, then ground water should be a significant component. Helen agreed, we are looking at water supply and demand and that includes both surface and ground water. Phil asked, if conjunctive management is going to be a part of the continuum of water resources? The Department of Water resources has asked to do a ground water study in the Boise foothills, could this potentially be used as in-kind match. Helen stated actually associated with this study is a ten year aquifer basin planning project. These include both the Rathdncm and Treasure Valley areas. She reiterated that, the State alone could not come up with the local community match. They are actively seeking local communities to help provide the in-kind match for the plan. Debbie stated that the Bureau of Reclamation is also very much involved, Paul stated that he got interested as a result of a presentation to the Partnership last summer. He has been intrigued by the opportunity to take what we have already done and leverage it. For the Partnership, new development is not just about infrastructure, it is about where the water is going to come from. We need to start addressing how we "regionally" can create a source of water we can control. He stated that we all have fun dealing with the irrigation districts. This is an opportunity for us to look at creating a storage facility for us. His priority is in knowing how we participate and have a voice. Dave Ferdinand added that maybe look at more than one area for water storage. Could this be part of the study? Debbie Willis stated, it could be, but they do not know the answers right now. They are in the beginning phase of developing this study effort. She indicated that they will be in touch with the Treasure Valley Partnership Meeting Minutes March 26, 2008 Page - 3 - r~ LJ LJ Partnership members to work to generate the in-kind match documentation that will go toward the study, She plans on having the initial stages complete to begin the public input process by June. Margie Watson welcomed the opportunity for the Partnership entities as a whole to have a voice and be able to provide past work to be used as in-kind match. Debbie indicated that they will be developing a list -- ofpotential city/county planning activities that could be used. Brad Holton asked about how water quality issues might be included in this study? Debbie was unsure how water quality aspects might fit in. She indicated that when you are looking at surface and ground water from a conjunctive management aspect and you are dealing with declining ground water, you that is when you can look at a comprehensive study of water supply. Then you can ask the question if surface water can be used in place of the ground water. AlI of this is part of the big picture and a comprehensive study allows you to take into consideration of all aspects of water supply and usage. Dave Ferdinand asked if, through this comprehensive study, we could gain some ground on NEPA studies associated with infi astructure development along river channels. Helen stated that this may in fact help shave some years off the process. Other News Paul Woods mentioned that they were successful in securing $900,000 funds for the Community Crisis Center. It will be located near St. Alphonsus Hospital. Project Manager's Report Bill mentioned that there were no out of the ordinary expenses and our monthly financial report includes the quarterly SAUSA Project payment. Mazgie Watson moved and John Evans seconded to approve the financial report and the minutes from the previous meeting. Motion passed unanimously. Bill shared the latest quarterly SAUSA Project report. He also indicated that Matthew Faulks, Owyhee County Prosecutor is not running for reelection this year. He stated that the Partnership as a whole may want to look at the hosting of the SAUSA Project. Margie Watson felt that the three counties should look at taking turns at hosting the project. Dave Bieter mentioned that the project speaks for itself and encouraged the members to speak to their respective county prosecutors in case we need to switch hosting entities. Hal Tolmie requested that the Partnership hold off and he will do some more investigating and would have some input on this issue at a meeting in the neaz future. Bili indicated that he has been diligent in attempting to update the Partnership website. It seemed like updates would show up and then go away. After a couple of months struggling with this issue, Bill terminated business with the website host and hired a different hosting organization for the same money. Bill wanted the organization to again take a look at meeting dates/times for the Partnership. Even though we have had much improved attendance since shifting to the 4~` Wednesday, this day does not work with Garret's schedule. Dave Bieter mentioned that we should go through this exercise again and attempt to find a time that is conducive to everyone's schedule. John Evans added that we should stay away from COMPASS meeting dates. Bill stated he would send out a schedule and have an analysis of potential rr~eeting dates/times at the next meeting. Meeting Adjourned. Treasure Valley Partnership Meeting Minutes Mazch 26, 2008 Page - 4 - • ATTACHMENT G April 22, 2008 6111 Larsen, Executive Dlrec#or Treasure Valley Partnership P.O. Box 1124 Meridian, ID 83680-1124 Dear Mr. Larsen, On behalf of the Idaho Associated General Contractors, we appreciate the opportunity to comment on the draft ordinance related to °the transportagan of uncovered loads." The Highway Committee of the AGC met earlier this month to discuss the draft, and participants included members from throughout the state. I would be happy to discuss our comments at the April 23"~ meeting of the Partnership. Initially, we are interested in Imowing what prompted the draft ordinance. In addition, we are interested in how fine draft ordinance is meant to differ and/or augment state law which already requires that all motor carriers in Idaho must comply with the Federal Motor Carrier Safety Regulations as referenced in the following section of Idaho Code: Idaho Code, 67-29018. INSPECTION OF MOTOR CARRIERS - EXEMPTIONS -- CERTIFICATION OF REPAIR -COMPLIANCE REVIEW -PENALTIES. (1) Ali motor c~rrlers, except those exempted under the provisions of subsection (2) of this section, are subject to complianr~ review and inspection by authorized state police employees for compliance with federal motor carrier safety and hazardous materials regulations and for compliance with applicable Idaho laws and ruses promulgated by the director pursuant to the provis'rans of section 67-2901A, Idaho Code. Related to the section in bold noted in Idaho Code, the following excerpt from the National Cargo Securement Manual, part of the FMCSA (Federal Motor Carrier Safety Regulations), highlights fine germane regulation already applicable in Idaho by reference in Idaho law: ti ~I 3 i a ~ i. E ~ ~. ~ ~ '' ~~ ~, SERVING THE IDAHO CONSTRUCTION I suite 984 Jo1,nAdams Pars Idaho Falls, ID 83403 f208) 529-2920 PAX (208? 523-9267 1415 N FiDmose, Sr~ite 703A TovlaPalis,ID 83301 t2oa) 73+~183I. PAX ~ 734-1763 ~TCE 1934 N Government Way, Suite C Hayden Iake,1U &3835 (208) Tl2-6ob6 FAX p.08) T/2-6472 ~ ~ ~ ~ i ~ ~ ` ~ i ~ j ` l ~ ~ i i ~'i i f # i i ~~ E ~ ~ ' ~ S , r F ~ {~~ I ~ ~ 9 s ~~ f ,, , ~~ , .~ ~~ Subpart 1--Protection Against Shifting and Falling Cargo. § 393.700 Which types of commercial motor vehicles are subject to the cargo securement standards of this subpart, and what genera[ requirements apply d' (a) Applicability. The ivies in this subpart are applicable to trucks, truck tractors, semitrailers, fuN trailers, and pole trailers. (b} Pr®venfton against lass of load. Eaah cammerccial motor vehide must, when transporting cargo on public roads, be loaded and equipped, and the ergo secured, in accordance with this subpart to prevent the cargo from leaking, spilling, blowing or falling from the motor vehicle. (c) Prevention against shifting of load. Cargo must be contained, immobilized ar secured in accordance with this subpart to prevent shifting upon or within the vehicle to such an extent that the vehicle's stability or maneuverability is adversely affected. [67 FR 61226, Sep. 27, 2002] f I ¢ `~ 1~ 4. 3 Based on our understanding of existing Idaho law and the Inheren# federal reference as noted previously, it seems as if the proposed ordinance is redundant and perhaps unnecessary. if individual local jurisdictions in Idaho adopt ordinances essentially already mandated by federal standards, my members wi[I be confronted with having to sort out the local and federal standards which wail be time-consuming, expensive and confusing. IVotwithstand'mg the question about whether or not this is necessary given exis#ing law, regarding the specific language of the draft, we have the fdlowing comments: 1. V1/e suggest that the title and phrasing of the draft ordinance be changed by dale#ing the word "uncovered' and replacing it with "unsecured." Dur members indicate this is fine more commonly used term. This change would affect the overall title as well as the heading Is section 6-8-1. 2. Section 6-8-1 (A) is lime sa long as the changes are made as previously noted. 6-8-1 (A} reads ",,,unless such load is so covered, constructed, ar loaded...." The term "or" is key because it essentially requires a load to be secured which may be done in a variety of ways rather than merely requiring every load to be covered. 3. Section 6-8-1 (B) is in corrFiict wifh section 6-8-1 (A). Again, secfiion (A) provides options to cover, consfrucfi, or load material Section (B) W=ads "...the Toad and such covering is securely fastened to prevent the covering or load from becoming loose, detached or in any manner a hazard to other users of ttte public roadway." Does this mean the load has to be covered AND loaded securely? !s it either or d4' It ~ 1 1 F y ~ ~; ~ S] a ~ i ~ 5 d ~ ~ i i~ rr 5 i 1~ ~ ~ ~ t t ~, z # 4 r i. ~ ~ ~ 2 Y . E ~ ~ ~ t. ` ~ i ~ S' ~ i r~ ~ xt ~ ~ ~ L i, ~ ~ { F _ ,~ fd ~ F~F Y .~ both? !n addition, What constitutes a hazard? My committee believes this section is vague and will make compliance confusing and open to subjective interpretation on the part of enforcement and haulers. 4. Section 6-8-1 (C) likewise seems vague enough to result in confusion and subjective interpretation. "Any public roadway" seems overly broad far example. if a contractor is hauling material within an identifiable project limit - a closed-ofF Eros-mile stretch of a public road being repaired for example - as wrtften this provision is problematic. Though section 6-8-2 (A) seems to provide some clar~ficatfon, the term "maintain" does not provide enough comfort to our association. 5. Section 6-8-2 (B) is not acceptable. The construction industry is willing to do our part to protect the safety and air quality of our citizens, and we believe the agricultural industry has the exact same obligation. 6. Finally, we have questions about enforcement. a. Who would enforce such an ordinance? b. Does a draft city and county ordinance affect federal and state highways? c. Would enforcement be somewha# subjective? In other words, how would an enforcement officer determine if material came from a Toad rather than from existing material on the road and/or from another vehicle? In this common scenario, even the term "unsecured" stance is troubling. 7. There have also been questions about how the ordinance would deal with haft" loads, partial leads, etc. as well as materials such as asphaifi that cannot become airborne. My committee appreciates the opportunity to comment, and we sincerely warrt to be part of the solution to the perceived problem. We also suggest the Partnership do an analysis of the cost of tarpfng loads. Though the cost is certainty a factor to my membership, we also believe it will have a more significant impact on smaller contractors who may not have the opportunity to comment Our major question is why this efFort is necessary given federal standards referenced in ldahv law. If jurisdictions are not aware of the existing standards or are net enforcing them, adding what seems to be a redundant local ordinances is troubling to us. if you need additional information and/or would like me to meet with the Partnership for a more detailed conversation, please let me know. Sincere G~ Mar P. Dunham Executive Director ICI~61~f i 1011 tlll~ Ih~'I . , ~1 i+ 1:~., 1 ~ Y„ T ~, r '< I { ;{ ,, 1 e, P a. I 7' j, fS]l; .~ ~ 3 9 ~~ 1 1 S V ~~ t'. ,~ ,~ ~ f 3i s May 9, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT ITEM NO. 6-D REQUEST Outdated Ordinances AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Merldlan. ~ ~ k .4 ~ i.: i ~ i ~ e ~ f ~ ~ $$:S C i ~ - I ~ ~ ~ ~ 11 4 ` ~ 4 ) i~ 3 d: ~ ;~ ~ p f i ~ ~ ;` ~' ~ 1 ~ i . I t ~~ (f ~ E i ' 7L p Y. I S s i ~ ~ d. ~ 1 f ~ . }~ ~ ti ~ . A f ~;a ~ ~ 1 L i F. f ~ l i ~~ t .~ a ~ ~ ~ ~ ~ ~ ~~ _ ' ` f F~ i t R ~ f ~ _ ~ ~ ~- f f 1 i~ ( s f~ • ~ ' i ~ f ~ I $ ~ ~ ^ ~ ~ ~I ~ ~ ~ 1 ~ ~ t i ~.y x ~ ~ ~ ~~i ~ A ~ i. ~ ~ S i I ~ ~ y ~, , ~ ~ I ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I` ) ' ~ j ~ L t i ` ~ } , + 3 ~ ' ~~ ~ ~ I i i! ~ S ~ ~ tt Y l; ; i) ~~ I ! ' } ~~ 3 J ~ k ~g , g~ i tr ~ t ~n``SS S ~ ~ i ~! i f i ~ ~ ~ f ~ i I r i y .~ ` ~ # a~ '~ f i , 1 ~ ~ r } tt ~~ l ~~~ K~ f £ ' ~, ~ ~ ~ f I ttp p i ~ i q[ ~ "'iii ,t , t3 { i . 7 ~ I "~ Y t ~ i t ~ ~ ~ ~ ~ t ~.F ~ ~f i ~ 1 ~ f'V ~ l ', ~ ~' ~~ i ~ t ' ~ ~ i i ~~ ` !~ ~ i ~i~ f ( i w ~ ~ ' ; ~` ~ ~ ~ ~ ~ ~ -j ~ ' i '~ ,t f '' ~ ~; i~1 i , t ~ , +' ~ ~ ' II ~ May 13, 2008 May 9, ao0g To: Mayor and City Council From: Bill Nary, City Attorn Re: Recommendations for Or ' ances to Repeal As we have been working through and reviewing the various sections of the licensing chapter we have uncovered a few ordinances that we believe have become outdated and could be repealed with little to no effect. They are the following: • Title 3, Chapter 3, Amusement Licenses. This ordinance requires a license for bowling alleys, pool or billiards tables, foosball, air hockey, or other video game, or a juke box. • Title 3, Chapter 7, Escort and Escort Bureau Licenses. There are zero escartiescort service permits on the books and na one on staff in the Clerk's Office can remember ever issuing one. Prostitution is already outlawed by Idaho Code § 18-5613 so it is unclear what other evil this is designed to deal with. • Title 3, Chapter 10, Adult Entertainment Licenses. Planniang and Legal are working on asexually-oriented business ordinance that will eventually be proposed to replace this ordinance. • Title 3, Chapter 11, Mobile Home Park Licenses. It contains necessary standards for mobile home parks (now a nonconforming use under the UDC) as well as outmoded licensing provisions and provisions abrogated by other sections of code, including IFC, IRC, and UDC. We will verify the impact, but if it is covered by other codes or outdated we will recommend repealing it. City Attorney . 33 E. Idaho Avenue, Meridian, fD 83642 Phone 208-898-5506 . Fax 208-884-8723 . www.meridianclty.org ~, {{ kp l ' ~ r; {{r ~ ~ i ~ 1 Ii ` t: Y' 'r t 'r: ~~ ;; ,- k~ }~ ~~ ~: i is ~ ~ ~. r ~; . h Y, A f ~ j ~ I Y 4 ' I ~_~ { f .% 7', p '{ ~:: ,~ ~ ~ r i ;, F ~ ~~ S (~ ~ May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO REQUEST Animals within City Limits 6-E AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become prope-iy of the City of Merldlan. if ~~ ~s ~ i ~ r iI r ~ ~ 1 R ti ~ ;i , ,f 1 ~~ t ~ ; ~? ~~ ~ i sk + f Y ~, {, ~Y M ! '~ 1 2~ ~ ' ~ i i ~~ ~~ , t, ; ~ Title 6, Chapter 2: Animal Control 6-2-1: DEFINITIONS: As used in this chapter, the following terms shall be defined as in this section provided: ARAAII'1(1AIAACAIT. I+ rh~ll h° ,~nl„w,f~J fnr ten„ ^,un°r r,~f ~.~, .+ ...,.,I .... L.... .. .....~ a... ..L,,..,.J..- m,+r° tF,~n +4,Ar+v c;v /'2~1 "^~,rc A. 7-IN-1 VACCINE: An infection that vaccinates against distemper, parvovirus, parainfluenza, adeovirus leptospira I, leptospira II, and coronavirus ANIMAL: ~~•°^• ~^^~°~+;,.'+°a era +,..,° ~;,,;.,,, ~r°-.+, ~r°Any member of the animal kingdom, except members of the human race. B_AT LARGE: Off the property of the owner and off i:qe a leash, cord, or chain or out of the effective control of a r°~~ person. An animal's inability or failure to hear and/or comply with verbal or other commands shalt be prima facie evidence that such animal is out of the effective control of a person. ~n~IF~IVFn• Thr~~i^~ ;c r°r+r;r+°.~ +^ +"° nr^,~°r+,• ^~' the ^,n,nnr h„ ~°~+r4, ~r.rrl ~" '., --......__. ....- .....y ........................, .. ... r,.~,P.,, ~r ~~ , , ~.{..~~~~~~.y,~ry ^r ^}~,°r m;t+r°~+rr,°n+ ^F env •.n~rr,-+1 in f1ie~ ,•~r° ^r i•4,~rn° u,h°+"°r c, ~,~•" ,~CGY~t" " JTiI"17 CIT .~T17"I7.~ CT~.~:[ G7TRT1 2 Grl Rr , C. DOG: '^^'~~~'°~ ~^*" ,A~n rr male a~ or female member oil the canine family ^~•°r +"° ,^° D. EXOTIC ANIMAL: An undomesticated or untamed animal that is typically found in the wild, and 1. That is ke t maintained or harbored in such a manner or in such numbers as to constitute a dander to human health, safety, life, or property; or 2. That is venomous or poisonous to humans, whether its venom or poison is transmitted by bite, stingy, touch, or other means except honey-producing bees; or 3. Any of the following animals: a. alligators, crocodiles, and all other crocodilians; b. bats; c. bears or ursids; d. coyotes, foxes, wolves, and all other canids except the domestic doh; e. elephants; f. hawks, eagles, owls, and all other raptors and birds of prey; g. hybridized derivatives of exotic animals, including, but not limited to, wolf- doQ hybridsi h. hyenas; i. lions, tiers, cougars, and all other feuds except the domestic cat; j. mongooses, meerkats and all viverrids; k. muskrats; 1. all non-human primates: m. opossums, and all other marsupials; n. ostriches, emus, and all other ratite birds; o. raccoons and all other procyonids; CONFIDENTIAI. DRAFT ANIMAL CONTROL ORDINANCE REVLSION' MAY 14, 2007' PAGE 1 OF 12 . ti ',_ ~; r; z'. ~;. i r L ~. 'r 1R f ~<:: €~ 4 '~' 5 =4 i 4is ii 4+ .; ~, '~ ~, .. ;.£ t ;~ g. _ ~' p. beavers, porcupines, squirrels, chipmunks, prairie dogs, nutrias, capybaras, and gophers; q. seals, walruses, and all other pinnipeds; r. skunks; s. sloths, anteaters, armadillos, and alt other xenarthrans; t. poisonous, dangerous, or constricting snakes, including, but not limited to, all pythons and boas; u. all undulates, except domestic horses donkeys, mules, goats, sheep, pigs, llamas, alpacas, and cattle; v. weasels, wolverines, badgers, and all other mustelids except the domestic ferret. E. LIVESTOCK: Domesticated animals, traditionally kept f~~r use or profit, which are housed outdoors and/or in enclosures such as pens, barns, barnyards, pastures, corrals, coops, sties, or paddock areas. Livestock shall include, but is not limited to: horses, donkeys, mules, cattle, llamas, alpacas, swine, sheep, boats, rabbits, poultry, and/or domesticated birds. F. OWN: to be the owner thereof• or to keea, harbor, or possess; or to accept or maintain custody, control, or care thereof. G. OWNER: Any person owning, keeping eFharboring, or possessing an animal, or accepting or maintaining custody, control, or care of an ~ ~^^ ^r ^*"er,.dco r^~^^^~,"~^ f^r animal. H. VETERINARIAN: A graduate doctor of veterinary medicine licensed to practice in the state of Idaho. I. VICIOUS DOG: 1. Any dog whose behavior or actions fall within one or more of the following shall be declared a vicious dog: Aa. Any dog which, when unprovoked, in a vicious or terrorizing manner, approaches any person in apparent attitude of attack, which placed a reasonable fear in such a person that such violence was imminent, upon the streets, sidewalks, any public grounds or places, or private property not owned or possessed by the owner of the dog; or fib. Any dog which, when unprovoked, attacks or bites another person or other domestic animal upon the streets, sidewalks, any public grounds or places, or private property not owned or possessed by the owner of the dog; or ~c. Any dog with a prior history or documented incidents of attack or biting of persons or other animals, or disposition to attack unprovoked, to cause injury or to otherwise endanger the safety of persons or other domestic animals; or sd. Any dog owned or harbored primarily or in part for the purpose of fighting or attacking people or any dog trained for fighting or attacking of persons. 2_Notwithstanding this definition of a vicious dog: Aa. No dog may be declared vicious if an injury or damage is sustained by a person who, at the time that such injury or damage was sustained: ~1-1 Was committing a wilful trespass or other crime or tort upon the premises occupied by the owner of the dog (this does not require the owner to be present at the time of the unlawful trespass or other crime); or ~2-~ Was teasing, tormenting, abusing or assaulting the dog; or CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 2 OF 12 ~III~p~r.:rS~i~~e i!ll~k~lll~li`~~'1~~ i~!)!~7~"iE~#'iif,?i, X ~ ~ .gy ~ t ~ k , }~ , ' ~ : ~ s ;, ~. ~ ~ ~ s~ ~i ~ ~ t° - ~ F ~ ~~ yy C ~ I ; ! ~ I I ~~ ; - , i ? ff 1 is '.` f 3: 4. ~~~ d~ ~-~T ~. ~ ~ ~ a ~. ~ i ~ t! t U ~3-~ Was committing or attempting to commit a crime. fib. No dog may be declared vicious if the dog was protecting or defending a person within the immediate vicinity of the dog from an unjustified attack or assault. ~c. No dog owned, maintained, or kept for work as a law enforcement dog, either currently or retired, may be declared vicious if the action that would be so defined by this definition, took place while the dog was acting within its capacity for law enforcement purposes. j~ ;, ~ F ,. ~~ 6-2-2: ANIMAL CONTROL OFFICER: A. Appointment: The chief of police shall appoint an animal control officer who shall, under the direction of the chief of police, have the authority to enforce the provisions of this chapter. B. Prohibited Behavior: It shall be unlawful for any person to: 1. Hinder, or interfere with in any manner, the animal control officer while enforcing any of the provisions of this chapter, or; 2. Recover or attempt to recover possession of any impounded animal, in any manner contrary to city policy or the provisions of this chapter. 6-2-3: CITY OF MERIDIAN DOG LICENSE: ~No changes] ~_~_il• DAQICC VA~'/'II-IATIAAI• v~lirl r~hi°e vii-rinntinn r°r~ifinat° 1['Q ~11 ~ I/°!1 "\/ ~ 1;.-°^r°rf v°}°rin~ ~ ri~r~ • 8'Fl'~ \ /\ /° a'~CR7tiC~ f ~e+-~years~age. /nrrl Z70T~_~_1D~~ ~ ,-I MI-TEL-I~€-~I~T~I ~,° rit~P-~i{~~'ur^rQ-c'cr~.." ~-c~c c°i,i°~ /~lr~~ Z7~~ '.P--'«~roy,/ 6-2-4b: OWNERSHIP RESTRICTION: A. No person ^r °°*°'''i~"'r°^* may at any one time own; keep, harbor, possess, accept, or maintain custody, control, or care of; or license more than three (3) dogs at any single residence, property, or premises'~'~~;; *"~^ ~~~ i~~~cTagter~~ nt4~°nuie° ~~~t"nri~°rl by law nr rirrlSnnni-° B._ It shall be an affirmative defense to a charge of violation of this section that such does comprise ~~ ^r^~~~~~^^ °"°" ^^* °^^'~/ ~^ a sin le litter of puppies under six (6) months of age ~' '-°^* ~^~ "^"~°~' kept, harbored, or possessed at a single location with the mother CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVLSION • MAY 14, 2007 • PAGE 3 OF 12 }~ a U (~ ~ i ~ .3 ~ ~ 1 ~~~ ~ > ~~ ~ ., ~~ ~~ ' € ~ „ , ~ ~ P ~ ,, ~; ~ ~, ~,~ ~ ;y 3 ~. duo .The person raising such affirmative defense shall bear the burden of proof that such defense applies. 6-2-5~: ~61A11~P4G-DOGS AT LARGE: A~ It shall be unlawful for any dog owner and/or any person keeping, harboring, possessing, accepting, or maintaining custody, control, or care of a dog to allow er ~~ or cause such dog, whether licensed or not, to be or remain upon the streets or alley of AA°rirl~~n~ or in any public place ~^ AA°ria;,^ pon an other or u y premises without the consent of the person in possession of such other premises, unles~.~ such dog "° ~^ ~~ ~~*^~'~~ ^{ ^ ^°r~^^ ^^a is controlled by a leash not exceeding six feet (6') in length., ^r-~ 7 C~ ~nh rlnn I~° rnnf9r,°rl in ~ w+ntnr •i®Ihii-I° 7 ) 7 7 7 h° ~Iln,u°rl t ~}~ nr ~~°r~r1 in ~ v 9;'-c{y° r r~,.,~,. ve nr n~~hlir• nl i•°c n rcrTCRT ej yr cr v-rrra ~trCCtr,-~ll2yTVr-pv~vstc~sClcc.a uii4~hin the ~nrnnr~~-° I~rr,ite~ n~F' 4~1~° i-ity nr ~ ~nnn -+nv nrivot° r,r°rr,9r°c +h°r°in ®v~°nt ~~ n ) 7 7 Hain°r nr nu.n°re of e~ ~i-h nrivo}° nr°mie°e~ nr hie nr Choir nn°nt nr the ni-~~ ~n~nt f t-~}2F2~'~ Any aa~dOg found in violation of this subsection is subject to impoundment and/or euthanization in accordance with city policy. and/or the provisions of ~t# ~f„~~c~4,°rl~~l° 9r, c°i-}inn L._'7_S2 n~f' this chapter. 6-2-6~: IMPOUNDMENT OF O'~SANIMALS FEES: A. Impoundment: It shall be the duty of the animal control officer to impound any deg animal found ~-,~nninn Inncc at lame ~„iithin the city limits in violation of the provisions of this chapter, and/or any animal that is the subject of cruelty to animals. 1. Notice: The animal control officer shall cause notice to be served within forty-eight (48) hours, either-n-pers~r~ by personal service or by mail= upon the registered owner of any impounded dog wearing a valid 1, eQible license ~^~^^~~^-~°a ~~^~+°r +h° nrnvie+~+nc of +hic ~hontor 2. Nuisance Declared; Disposal: Any dog, either licensed or unlicensed, impounded under the provisions o~F this chapter, not redeemed by its registered owner within five (5) working days, is declared to be a public nuisance and 3#aEl ~ be disposed of ~a-a 4,~ ~m..no r,~•~•nn®r in accordance with city policy and/or the provisions of this chapter. 3. Destruction of Iniured `or Diseased Dogs: Any dog impounded hereunder and suffering from serious iniury or disease may be euthanized at the discretion of the chief of police or the Idaho Humane Society. B. Fees: 1. Impound Fees Schedule: Any person recovering possession of any dog impounded under the provisions of this chapter shall, in addition to obtaining a license for such dog, if the dog is not then licensed, pay an impound fee and fora §i~@~r "~ '" "T~~ 7-in-1 vaccination, for which the fee shall be as follows: First impoundment $23.50 Second impoundment 36.00 CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 4 OF 12 ~ ~ Third impoundment 66.00 Fourth and subsequent impoundments 96.00 2. Board Fee: In addition to the impound fee, a board fee of ~eetwenty dollars ($20.00) per day shall be charged. 6-2-7~: VOLUNTARY DISPOSAL OF DOGS; FEE: The Animal Control Officer, at the request of any person, shall take possession of any dog, living or dead, owned or under the control of such person. The Animal Control Officer may require proof of ownership or control before taking possession'af a voluntarily relinquished dog. When a living dog is voluntarily relinquished to the Animal Control Officer, the Animal Control Officer shall determine whether such dog.: is to be impounded for potential adoption or euthanized, based on City policies and/or practices as to, but not limited to, the health, disposition, behavior, and/or adoptability of the dog. `Euthanization of a voluntarily relinquished dog shall be at the sole discretion of the City pursuant to its policies and/or practices. When a dead dog is voluntarily relinquished to the Animal Control Officer, the Animal Control Officer shalt dispose ®f the dog pursuant to the City's policies and/or practices. The fee for removal of a relinquished dog, living or dead, shall be equivalent to the fee for first impoundment established under r~~e~ ~~~othe impound fee schedule in this chapter. Such fee shall be paid at the time such dog is relinquished to the Animal Control Officer. -~-ivs vvvv sAe J~_IZV nu,n~~ee - nTA~'l ner nr ll 1/'. r.nrc AD QITII-1/^_ D nn u,hn hae * CD~'/'11.IC nD n h,-. r^•rn ^~~+a -- rucQ Il~ItACC •~+-^,~I" ,vF ~ rl TI~' AAl1A~A1 nn that ei}h C• er. rcrr~vr~ rr f ~ e ~7 ° eyelEe rP d i+~ Pinl ,c nr a~i }o rrr~ri7inrl ma - - - nor nr.rarn ar.h® = ~= ; ~l~ ~, , ~~rr~„~~, ~ ~ e1 s~- - > > • ,~n~~hr~ c~ te~ e irlou,a > lLc ~q~/_g i~ r^/Inr1t nr .,IaP^r nr r~ riv~+te I~rnn^ rFv r~^t ~~r-~~ -~~ r,u,nerl nr nn , ce~eccor l h\! t , '"~~J' Y he r~~uner ref g rvrn-r~ or }ho rlnn• f ~suc~, vrPr r~ucc~ropc rcy-~-rvt rr ~`t }'\/ n~~pr1/'~a~ T^~~/ [' p77p } he e~f~fer, rlinn ~AA 1'111rC11'~11~' 4'A 1~C Ar~7Mw hP^f 7 6-2-8a-1-: BARKING OR HOWLING DOGS: It shall be unlawful for any dog owner and/or any person keeping, harboring, possessing, accepting, or maintaining custody, control, or care of a dog ~ersee to permit a-such dog ~ their PI Ietnrl" ~r I Inner +hoir Pnn~rn~ to bark, howl or otherwise create a disturbance~e-any fir. 6-2-9~: FEMALE DOGS IN HEAT: It shall be unlawful for any owner of a female dog in heat and/or any person keeping, harboring, possessing, accepting, or maintaining custody, control, or care of a female dog in heat to fail to pen or enclose such female dog in such a manner as to preclude other dogs from attacking or being attracted to such female dog in f1~ a manner ~°^~v-a~cv which creates a public nuisance. CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 5 OF 12 6-2-10~: CRUELTY TO ANIMALS: - - -- - - - - -- ------ ---•- -- r• - - •-- ..._ ~......~.~-i ...-.....-........ ..... ........~ W,'~~Ear nrnnar rhe~ter ~n~ ~~enll~te ~ietarin~I-,i ~~re ueh®n renll~re~ Ate..-,,- r•_r_• r..v.w_. v...v ...vv..'VVV~. .~..4\.I IIIV17 ~.. , ~~'tt1d38a~°c'arcvr- rteflt~r r,unrL' nr nch~or,uieo ~1~I Ie~n ~n,i ~. .+1 ~~,rl~~~~t~I'~~orc~~ll ~hanrlnn ~n,i ~. .....1~ rit9nn I'1f Ilenrl An9malc• enn e4,~ll nln~n nr I,ee to he nl~+rerl nv rl av-r~,rrrn~mm~~l9-~C~vn~nu~pau~-v~-~va~c~ncpTaccv ~ arr~vea~ uniw,M~nr, nIIF~I~~ nr nrivnte nrnnerty uiithnl It the i+nnc®nt of the Wainer nr nertnn in E#afge-e#~#e-p~efle~-{nra. ~~o~ o_~_~oQm A. It shall be unlawful for any person to commit cruelty to animals. Cruelty to animals shall include, but is not limited to: 1. Allowing, arran~in~, or insti~atin~ a fight between two animals; 2. Torturing, beating, tormenting, overworking, or otherwise abusing any animal; 3. Failing to provide an animal in one's possession,_custody, control; or care with shel care: 4. Making accessible to any animal, by any means, with intent to cause harm or death, any substance that is poisonous, or that has, in any manner, been treated or prepared with any harmful or poisonous substance, except that this section shall not prohibit the lawful use of poisonous substances for the control of rodents and/or insects in furtherance of the public health; 5. Abandoning or leaving unattended an animal in one's possession, custody, control, or care for more than thirty-six (36) hours. B. Any animal that is the subiect of cruelty may be impounded in accordance with city olicy and/or the provisions of this chapter. neicnnnlm c111-~~t~n~-ne fnr tho i-nntrnl of rnrlontn - .nil inrei-i-e in FIIrI-h®r~n~-e of the nllF~li~ r4'rCQttl~---~0~'~~--ter ~ qT ~.~f (~ f iT r~v-r rn~r~T'11~0 _ 7,~1'p~~ 6-2-11~: RABIES CONTROL: ~~~~omotinn elf AAq~rnr. The mwnr of the i-~tv ie~ her®1'+v nllthnr+~erl ~+nrl emnnuiererl to J ~ ~ y V V V I f\r1 +ccllo ~ nrni-Inw,at9nn I Inns nr~er of tF,e ~it,i rnlln~il u.hnncvor the nrev~lan~e of rnhiec n~t~ccity of ~mm~lvinn urith the nrnvie9nne of th9e i+h~nter rol~.tive herein _.......~ ... ......r,~ ...5 .............. r...,. L...,I I~ ... the nr°~i'~e n~~i ,n t c itv nr after f'nlln,uinn the 1e~e11~n~-e of ~ m~.~inr'e~ _~ ~_ I-- ~ Ercy j vrarc~--rrsccv,mrr~rn~aavurr nrni-I~mot4nn ~r nrnvirlerl in c~IlF~eni-tinn A of the ee~tin~ CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 6 OF 12 c-cZvuruiTCm~ ~A. Keeping Seg Animal Afflicted With Rabies: It shall be unlawful for a person to own, keep: er harbor, possess, accept, or maintain custody control, or care of any deg animal afflicted with rabies. fig, r~R~~+~ ~°°~ n;rnnr;+;nn Examination of Biting Animals: In addition to any other requirements of law where anv animal '+ ;r "°r°"~~ ^"a° *"° ~~ ~*•, of ~^~~ n~•~^°r °fvi-a-vv^r~-showing symptoms of rabies, or ^f ~^ ~ ~^~~~~~-¶n~+°~ ~+n^ a dog not vaccinated for rabies, bites.,,,"~^" "'r "~**°n any person ~ or animal and thereby causes an abrasion of the skin, to the person owning, keeping, harboring, possessing, or maintaining custody, control, or care of the biting animal shall surrender the deg bltin~ animal to the Idaho Humane Society or to a licensed veterinarian for examination for rabie =r , fnr ~ ,,,;n;..,~ ~m of +°n i~ m a,,,r_ Such examination may include, at the discretion of the Idaho Humane Society or veterinarian to whom the biting animal is surrendered, a period of quarantine, confinement and/or impoundment. 1_If such deg biting animal is Abe determined ~to be free of rabies, the 3a~2 biting animal shall be returned to the owner upon payment to the Idaho Humane Society or licensed veterinarian who examined such animal of the regular fees for examination and/or impoundment'-°°^~^~ ~^^~ i~^^~ ~na°~. If such fees iFS-are not paid, the deg biting animal shall be subject to disposal as provided by i~city policy and/or the provisions of this chaster. ~+ +h° ,;;~,-ro+;nn of °;+"°r +"° ~a.."n u,,,„..n° SeEie~-lnc ~ t#e-Ee~a~d}si:rist--I~Rak~-de{~~~~ , +"° ,."•°f of .,n~;,.n~e rn ~~ran+;n° n~f ~ ~Inrt mw "° , mnn the nr°micnr of +~o° Hain°r nr +"° n°rrnn ;n ~"~rn° ~.. , f ~ ~nrl ;r rI-Ihmittnci to ~1[t7~}t_sr'lnar;~n ~nr ov~rrin~+;nn ~+ +"° rnun°r'r °vn®nr° +n ~...~ ~~.~....-~~~ ~.. .,. ... ............. .... ..,...........,a..w~. a.cz dat°rrr,;n® ,w,"otH,or nr nnF •+"° rinrt ;c roF~irl 2. If such biting animal is determined to be afflicted with rabies, the bit shall be euthanized according to the provisions of this chapter. C. Euthanization of Rabid Animal: Any animal afflicted with rabies may be impounded and/or euthanized according to the provisions of this chapter. 6-2-~12: 6~AB*61T^-`~-F8R n~-~~r_~• -rn ANIMALS DAMAGING PROPERTY: T4,° n,~in°r ~+~r"nr®r nr i°on°r of onv ~n;r++al +"~+ rin°r rl-•.m~n° +n e~rnn°r+v n~F -.ran+L~n .,......., ............. .,. ........r..-~ .,, .,.•.y .,~~. ~ ~,~ ~~~h2 nrnn~~ /llr.d~ Z7O~ O 7~ 1~0 -PrvP ~• It shall be unlawful for anv person owning any animal to cause or allow such animal to damage private or public property without the consent of the property's owner. 6-2-13~: REMOVAL OF DEAD ANIMALS: A. It shall be the duty of the aAnimal EControl e0fficer to remove or cause to be removed, the carcass of any dead animal found in any public place ~•~~*"~^ *"° ~~*~~ '~ and properly dispose of same. B. It shall be unlawful for any person to place any dead animal on public property. CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 7 OF 12 C. It shall be unlawful for anv person to place anv dead animal on private property without the consent of the owner or person in possession or control of the property. 6'2'14• LIVESTOCK'-'ADRADGII AAI DDIVATC DDADCDTV• A. Livestock prohibited: It shall be unlawful to own, keep, harbor, possess, accept, or maintain custodv, control, or care of livestock at or upon private property within the City of Meridian, unless: 1. Such livestock is owned, kept, harbored, possessed, or accepted, or custody, control, or care is maintained, pursuant to a validly executed development agreement; or 2. The person owning, keeping, harboring, possessing, accepting, or maintaining custodv, control or care of such livestock provides conclusive evidence that the selfsame animal was kept, harbored, or possessed at or upon the.: selfsame residence, establishment, parcel, or property prior to January 1, 2008. The owner of such animal shall bear the burden of proving that this exception applies. This exception shalt not apply where: a. Such animal is kept, harbored, or maintained in such a manner or in such numbers as to constitute a dander to human health, safety, life, or property. b. ssin~, acce control, or care of such animal at such residence, establishment, parcel, or property violates any other law. c. An animal subiect to such exception dies or are removed from the residence, establishment, parcel, or property for loner than twenty-four (24) consecutive hours at any time after January 1, 2008. d. Ownership of such residence, establishment, parcel, or property changes. e. The use of such residence, establishment, parcel, or property changes. 7TT~n,'1an77CT }ZT C7~1TG7CFC71l'IQ7 CIT}~""J ~OTG~t-c~i7{i'f°~TTJi~~°.~CP}{,,CRV~.~I~`~`TTG°'" ~} ;r "°r^F„i r^r„~;r^~ B. e-Noises• It shall be unlawful *^ "'r".+r nr ,"^`-, *^ r°^,"„ `-ri}h;n }"° r^rr~^ra}° for any person owning, keeping, harboring, possessing, accepting, or maintaining custody, control, or care of such livestock to cause or allow such livestock to make noises which are plainly audible within any residence not the source of the sound and which thereby create undue annoyance to any inhabitant thereof. C• C}^.-L T;n"} C°.,r°°Containment: It shall be unlawful to al~ew contain, shelter, house, or maintain livestock within a fence, pen, barn, barnyard, pasture, corral, coop, sty, paddock, or other containment facility f~; which are is inadequate to keep contain CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVLSION • MAY 14, 2007 • PAGE 8 OF 12 such livestockmtt~-~nnf9ncc of nlnt' ~t n~~Ctl7~r~7hTG~"ar .r7II~Ll'I Izrvc°atAC~C~~ nnvrr,nlly horhnrorl D. Livestock at lame: It shall be unlawful for any person owning, keeping, harboring, possessing, accepting, or maintaining custody, control or care of livestock to allow or cause such livestock to be or remain upon any street or alley, or in any public place without permission of the owner or custodian of such street, alley, or public place. It shall be unlawful for any livestock owner to allow such livestock to be or remain upon any private premises without permission of the owner or owners of such private premises, or his or their agent or the occupant thereof. Any animal found in violation of this provision is subiect to impoundment and/or euthanization in accordance with the provisions of this chapter. The owner of such impounded. and/or euthanized animal shall pay a fee equivalent to the costs incurred by the city, but no less than the impound fee schedule in this chapter. 6-2-15: DOGS ATTACKING OR BITING PERSONS OR OTHER DOMESTIC ANIMALS: Any owner of a doh which: A. When unprovoked, in a vicious or terrorizing manner,-approaches any person in apparent attitude of attack upon the streets, sidewalks, any public grounds or places, or private property not owned or possessed by the owner of the doh; or B. When unprovoked, attacks or bites another person or other domestic animal upon the streets, sidewalks, any public grounds or places, or private property not owned or possessed by the owner of the doh; shall be s;uilty of a misdemeanor. In addition to any other requirements and/or penalties prescribed by law, the city may impound such doh in accordance with this chapter. 6-2-16~A: OWNING OR KEEPING VICIOUS DOGS: A. No person owning 9F-k2e~g a vicious dog shall: 1. Allow or permit the dog to go beyond the premises of such person unless such dog is securely leashed and muzzled. 2. Fail to securely confine the vicious dog. A dog is securely confined where it is indoors with no access to the outside, or in a securely enclosed or locked pen or structure on the premises with secure sides and top and where the sides are secured to the bottom or embedded in the ground no less than two feet (2'). 3. Allow the dog to be without the vicious doh license tag as required by this chapter whether on the owner's premises or not. B. Vicious Doi License: When a dog is declared vicious or is seized by the city of Meridian, a vicious dog license must be acquired and worn by the dog at all times. The license can be purchased from the Meridian city clerk, Meridian city police, or Meridian animal control. All the requirements of insurance and identification, as described in this section, must be satisfied to acquire the license. If the license is not secured within the time allowed for maintenance of the dog by the city of Meridian or other temporary custodian of the dog designated by the city of Meridian, the animal may be disposed of pursuant to this code or city policy. C. Insurance: All owners or keepers of a vicious dog must provide proof to the city clerk of liability insurance in a single incident amount of five hundred thousand dollars ($500,000.00) for bodily injury to or death of any person or persons or for damage to CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 9 OF 12 9 I' property owned by any person which may result from the ownership, keeping or maintenance of such animal. Such insurance policy shall provide that no cancellation of the policy will be made unless ten (10) days' written notice is first provided to the city clerk. D. Identification: All owners or keepers of a vicious dog must provide to animal control two (2) color photographs of the dog showing clearly the size and markings of the animal. The animal must wear a collar at all times with a vicious dog license attached, as required by the city, securely affixed and clearly visible. 6-2-17~-1-: DUE PROCESS AFTER DOG DECLARED VICIOUS: A. If a dog is declared vicious under the definition of this chapter by the city of Meridian, the owner of the vicious dog may seek review of that decision by the chief of police or designee prior to obtaining that dog's vicious dog license. If nat satisfied with the determination made by the chief or designee, the owner may seek review by the city council. During the pendancy of~the review hearings, the dog must be maintained by the city of Meridian or other temporary custodian of the dog designated by the city of Meridian. B. If the owner of the dog wishes to seek review of a determination that r his or her dog is vicious and subject to the requirements of this chapter, the owner must follow the following procedure: 1. File a request for review with the Meridian city police or Meridian city animal control 2. A hearing will be scheduled within seven (7) working days of the receipt of this request. a. The hearing shall be informal, no rules of evidence shall apply, and the owner shall be allowed to present any reasonable evidence as to why the circumstances leading to the dog being declared vicious under this chapter should be reevaluated. b. The chief or designee will hear all reasonable evidence and make a finding upholding the original decision that the dog is vicious or rescinding that decision. c. The chief or designee may establish procedures and time limits for the hearing. d. A brief written finding must be completed by the chief or designee within three (3) working days. 3. If the owner is unsatisfied with. the decision, he or she may seek review of the decision by the city council. The city council shall conduct a de novo review, following the same procedures and ,time limits established by the chief or designee. The city council's decision shall be final. C. If a dog is declared vicious, the owner must secure a vicious dog license and follow all the other requirements as set forth in this chapter. The owner shall be responsible for all costs associated with maintaining the dog by the city during the pendency of these hearings. D. If the decision that the dog is vicious is rescinded, the owner will not be required to acquire a vicious dog license, but he or she still must pay all costs associated with maintaining the dog by the city during the pendency of the review hearings before the dog can be released to its owner. 6-2-18: EXOTIC ANIMALS: CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 10 OF 12 ~ ~~ ' 6 ~'~ F ~ 1 _ )~ G ~ ~ ~ ~~ `~` 1 ~ J 1 }+ ~ i r ~ ~ y F~ ~ t f ~ ~ , ~ t } ri ) i ~ I ~ i 0. ` ~ ~ I ~ ~ } ~. ~1 7 ~ . ~'.: C;, l•.- ~: i.. w' t ~I S j, 5' ,i i ~ ~ A. Exotic Animals Prohibited: It shall be unlawful to own, keep, harbor, possess, accept, or maintain custody, control, or care of an exotic animal. within the City of Meridian, unless: 1. Such exotic animal is owned, kept, harbored, possessed, or accepted, or custody, control, or care is maintained, pursuant to a valid permit issued by the state of Idaho; or 2. The selfsame or care of such exotic animal provides conclu to January 1.2008. The owner of such shall bear the burden of proving that this exception applies. This exception shall not apply where: a. Such animal is kept, harbored, or maintained in such a manner or in such numbers as to constitute a danger to human health, safety, life, or property. b. Owning, keeping, harboring, possessing, accepting, or maintaining custody, control, or care of such animal at such residence, establishment, parcel, or property violates any other law. c. The animal subiect to such exception dies or is removed from the residence, establishment, parcel, or property for longer than twenty-four (24) consecutive hours at any time after January 1, 2008. d. Ownership of such residence, establishment, parcel, or property changes. e. The use of such residence, establishment, parcel, or property changes. B. Noises: It shall be unlawful for any person owning, keeping, harboring, possessing, accepting, or maintaining custody, control, or care of an exotic animal to cause or allow such animal to make noises which are plainly audible within any place of residence not the source of the sound and which thereby create undue annoyance to any inhabitant thereof. C. Containment: It shall be unlawful to contain, shelter, house, or maintain an exotic animal within a fence, pen, yard, coop, sty, paddock, cage, kennel, tank, bowl, box, or other containment facility which is inadequate to contain such animal livestock D. Livestock at large: It shall be unlawful for any person owning, keeping, harboring, possessing, accepting, or maintaining custody, control or care of livestock to allow or cause such livestock to be or remain upon any street or alley, or in any public place without permission of the owner or custodian of such street, alley, or public place. It shall be unlawful for any livestock owner to allow such livestock to be or remain upon any private premises without permission of the owner or owners of such private premises, or his or their agent or the occupant thereof. Any animal found in violation of this provision is subiect to impoundment and/or euthanization in accordance with CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 11 OF 12 the provisions of this chapter. The owner of such impounded and/or euthanized animal shall pay a fee equivalent to the costs incurred by the city, but no less than the impound fee schedule in this chapter. B. Exception: Where the owner of an exotic animal can provide conclusive proof that such animal was owned within the City of Meridian prior to January 1, 2008, owning such exotic animal within the City shall not be unlawful, but shall be allowed until such animal's deatF or removal from the City for loner than twenty-four (24~ consecutive hours This exception shall not apply where such exotic animal is kept, maintained, or harbored in such a manner or in such numbers as to constitute a danger to human health, safety, life, or property. The owner of such exotic animal shall bear the burden of proving that this exception applies. 6-2-19: ANIMAL FECES: - _ - - A. Disposal of Feces: It shall be unlawful for any person to fail to promptly remove and, dispose of, in a sanitary manner, feces left by a doh or cat owned or being handled by that; ;person on property, public or private, other than the premises of the owner or handler o~F such doQ or cat., -- - - -- !B. Nuisance Prohibited: It shall be unlawful for any person to allow, or permit another tg allow, the accumulation of animal feces upon any premises in such amount that creates a' nuisance. For purposes of this section, nuisance shall include, but not be limited to, an_y condition attributable to the accumulation of animal feces which is harmful to humani :health, offensive to the sense of smell, or attracts flies, insects, rodents or other animals 6-2-20~: PENALTY: It shall be unlawful and punishable as a misdemeanor to violate any of the provisions of this chapter. 6-2-21~: SEVERABILITY: If any provision or section of this chapter shall be held to be invalid by a court of competent jurisdiction, then such provision or section shall be considered separately and apart from the remaining provisions or sections of this chapter, which shall remain in full force and effect. CONFIDENTIAL DRAFT ANIMAL CONTROL ORDINANCE REVISION • MAY 14, 2007 • PAGE 12 OF 12 • • May 9, 2008 MERIDIAN CITY COUNCIL MEETING May 13, 2008 APPLICANT ITEM NO. 6-F REQUEST Parkina on City Streets AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Mertdlan. I i, ~'' .. + 5 ~; I ` E i ~, ~, i ii ~i s ~~ f ~~ Y~ F F 1 ' ~ . d' i ~ ~ t~ } ~ i i~ _ } ~ , ~; i, ~ , ' ~ ~ . ~I . ~ , ~; , E : i " ~ ~ T a .y 1 s ~ ~ ~~ 3 ~. ~ ~ ~ i I ~i ~. CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE REPEALING TILE 7 CHAPTER 1 SECTION 5 SCHOOL AND CITY PROPERTY; REPEALING TITLE 7 CHAPTER 2 SECTION 6 EXTENDED PARKING PROHIBITED• AMENDING TITLE 7 CHAPTER 2 SECTION 8, MERIDIAN CITY CODE REGARDING PARKING ON PUBLIC STREETS, OR PUBLIC PROPERTY WITHIN THE CITY OF MERIDIAN• PROVIDING FOR A WAIVER OF THE READING RULES• AND PROVIDING AN EFFECTIVE DATE. -- BE TTORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 7 Chapter 1 Section 5 of the Meridian City Code be repealed. AFUiILE~j rant .i ' t. ~T. ,.~ .,~.... . ~,. ~ ~ ~ y~ e , vehiele3a1: ' Deleted: AN ORDINANCE AMENDING TITLE 7, CHAPTER 2, SECTION 8, MERIDIAN CTI'Y CODE, REGARDING PARHING ON PUBLIC STREETS, ALLEYS, OR PUBLIC PROPERTY WITHIN THE CrrY OF MERIDIAN; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE.q Formatted: Font: Not Bold Formatted: Strikethrough Formatted: Font: (Default) Times New Roman, Strikethrough Section 1. That Title 7 Chapter 1 Section 5 of the Meridian Citv Code be repealed ,Formatted: strikethrougn , ', 7_f.. L'V'1`CATTIL'T'1 DADTITAT/'~ DDl~LnrTml'•7'~ , , ---- - 2H9E~~f ----~: Font: (Default) Time New Roman Strtkethrough ~_________ Section 3 __That Title 7,_Chapter2, Section 8 Meridian City Code is hereby_________________ Deteted:q amended to read as follows: _ Deleted:l 7-Z-8: PARKING ON PUBLIC STREETS<,OR PUBLIC _ - -- ~e~ed:.ALLEYS. PROPERTY _--- Deleted: WITH THE PERMISSION -------------------------------------------------------------------------- ------------ ----------------'- OF THE OWNER In addition to anv other Aar1ClII>; requirements and/or prohibitions found in this Code the followln~; shall be required: A. Eer-tni~n-Vehicles or trailers that must be removed from Dublic streets.or ___ ______ ______ De~eted: u~ public Dronerty within two (2) hours unless otherwise,gxempted by this _ --_-- Deleted: ezcenaea ordinance: PARKING ON STREETS, ALLEYS, AND PUBLIC PROPERTY -1 • No person shall pazkaor place, or cause to be parked or placed, any of the foll_owi_n__g______ ._-- Deleted:: """ vehicles or trailers in or u on n anYnublic street-or,public pr~erty regardless of _ _ _- Deletes; • anev- whether such vehicle or trailer is attended or unattende for a~eriod In excess_of two ~~~ '~~ Deletes; umn 2 hours: Deleted' and regardless of whether the owner of such street alley or p~~ 1. Any vehicle, either motorized or unmotorized, having a gross vehicle weight ~ eO°°~~ permiason to d° an. GV capacity in excess of twelve thousand (12,000) pounds, except those that are specifically enumerated in sub-section 7-2-8 B)(2)• or Deleted: unless otherwise excepted by 2. Any trailer, regazdless of type, that is not attached to a vehicle.: or this ordinance ~ ,-.. ,.«,._ t.,, t,•t i, a t ~,• t •«t_ oor ~ ~~~~~ ~~ f t01"1LLtl~ l'/t' 4.3. Any vehicle designed or used primarily as farm or construction equi inept. iuhPthar ~ttanrlna ~+ ,7 ~ ~ti, ..r.. • •a a: r a.;_ ..L_ _~y B. Vehicles or trailers that must be removed from Dublic streets within seventy- two (72) hours: No person shall park or place or cause to be parked or placed any of the followine vehicles or trailers in or u op n any public street or up blic property regardless of whether such vehicle or trailer is attended or unattende for a period in excess,~f________- seventy-two (72) hours: 1. A nv vehicle. including but not limited to a passenger car truck or commercial vehicle. with a GVW of less than twelve thousand (12 000) pounds' or 2. A nv motor home. mobile home or recreational vehicle either motorized or unmotorized. Notwithstandin an rovision of this ordinance no erson shall at any time, sleep 1n, or allow any person to sleeU in any motor home mobile home or recreational vehicle. either motorized or unmotorize 3. Any trailer that is attached to a vehicle _ -- Deleted: No person shall Dark or place on a public street regardless of whether such vehicle or trailer is attended or unattended and regardless of whether the owner of such street has conveyed permission to do so for a period in excess Deleted: ,that is parked orplaced in or upon a uublic streetQ C. Vehicles or trailers that must be removed fromnublic property within two ~2)___ _ -~ Deleted: u or hours: No person shall pazk or place in or upon pr public property regazdless of whether -- Deleted: an ~11~ ----------------------------- such vehicle or trailer is attended or unattended and reaazdless of whether the owner of suchproperty has conveyed permission to do so for a period in excess of two (2) .-- Deleted: all~ar hours: PARKING ON STREETS, ALLEYS, AND PUBLIC PROPERTY - 2 • 1. A ny motor home, mobile home, or recreational vehicle either motorized or unmotorized. Notwithstanding an~provision of this ordinance no person shall at any time, sleep in or allow any person to sleep in any motor home mobile home or recreational vehicle, either motorized or unmotorized. that is pazked or placed in or Deleted: sn 1~~ u own _ublic_ rode 2. Any trailer that is attached to a vehicle. D. Vehicles or trailers that must be removed from public pro,.,perty pursuant to ___~------- Formatted: Ievelz, Indent: Left: o° posted si:tnage: _ Formatted: Font: (Default) Timms New Roman No person shall nark or place, or cause to_ be parked or placed, any of the followin vehicles ar trailers in or upon any up blic prope regardless of whether such vehicle or trailer is attended or unattended, contrary to_ any_sign or marking erected and intended to control, direct or restrict the~stopping, standing_orparking of any~vehicle _ ' or trailec_ 1 ~: F, _ Time Limit: ' .:+t,:„ ~t,o ..:.., ~itS-f9r ~a 69~3tfn$6$9Zicxi^v'Q~°clcc~css-v~r~cvcaiT 9^'TrL7zi°~s h~add~ien-at At the expiration of the respective se;~,^~• ~••^ "'~ ~^••-time limit set forth in subsections A, B, C, and D~ of this section _ the vehicle or trailer shall be removed from the block or location, or farther than five hundred feet (500'), whichever is farther, from the street~r_public propert~_ in or upon which it was - --------------------- previexsl~parked within the immediately preceding applicable time limit for a minimum of twenty-four f24, hours. ~eliti~ ~eae. E F~_ Exceptions _ The_provisions_ of_ s_ ubsections A,_B, C~ of this section shall not - - - ----------------------------- apply when a vehicle is parked: 1. For the purpose of loading or unloading passeager-s; materials, or merchandise when such pa~ssehrgers; materials or merchandise are actually being loaded or unloaded; Deleted: It shall ba illegil for any person to operate, ride, stop ar park any bicycle, vehicle or animal on a~ property owned, rented or used by any school district or aay property owned, rented or used by the city, l Formatted: Not Deleted: animal. Formatted: Not Strikethrough Deleted: movement, Deleted: bicycle, Formatted: Not Strlkethrough Deleted: q Deleted: g Deleted• C Deleted: ,alley, Deleted: E Formatted: Underline Deleted• C ~.~For any_purpose_incident to any on~,g, lawful construction project, where_ _____________ Deleted: i such construction project is conducted under a valid City of Meridian building. ermit and is located within one hundred feet ,, Deleted: or trailer ,(100') of such construction proiecr,~ _____________ --- '~~ Formatted: Not Strikethrough ~~3. For any_purpose_incident to a lawful commercial or industrial operation located_____------ Deleted:2 - - --------- - -------------- - - -- in any residential area and conducted under a valid conditional use permit or other such valid permit issued by the City of Meridian and so long as such vehicle or trailer is parked within one hundred feet (100') of such commercial or industrial operation. ~. 4. Any vehicle owned by a public utility entity or agency that is visibly marked _---- Formatted: strikethrougn ----------- and identified as such and used in the response to emer encies PARKING ON STREETS, ALLEYS, AND PUBLIC PROPERTY - 3 • 5. Anv vehicle or trailer parked in a City Park during its hours of operation or with the specific permission as allowed by Ordinance Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of , 2007. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of , 2007. ATTEST: MAYOR CITY CLERK PARKING ON STREETS, ALLEYS, AND PUBLIC PROPERTY - 4 ~ ~~~ . . ~ 4 ?~ ~ Y t Z j Fi ~ ~ ~ { S ~ i t ~ 1 i I ~ 4 ~ ~ i~ kk z [ ' j~ 3 ~ 3 i F. . 4 f ~ l S 7 f}` s' 4 ~ ' a t~ ~ ~ , ~ ~ ~ ~ ~ ~ ~ ~ , ~ ~. x' ~ y ~ ,; E ,, -1 , ,i s. i ~ i ~ _t ~ j . ~ ~ ~ 2 ~ ;~ • • May 9, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Reconsideration Procedures ITEM NO. 6-G AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meeflngs shall become properly of the City of Meddlan. + t a, r~' , ~ ! ~~ s ~ µl ~ ~: + f ,- 5. } ~ ~ ~ ~ ~ ~ i °~ ~ ~ ~ ~ R q N ~ 1 a ~ ~! ~ ~ '4 ~ ~ ~ ~ ~ a ~ a_ # i` ~, ~ ~ ~ . i ; ~ I ~ ; ~ ~ ~ i (( i~ ' . l~ is ~ ~tc ~ ~. ~~ ~~ ~ ~ '~ $ ~ '~: ~I ~ r r s ~~ i } ~ I i 777 t~ ~ ? ~ f ~' ;F i i f~ i x w ~ ~ ~; t ~ , I I ~ i '~ t ~ ! ~ ! ~ - ~ ~ l ~t a ~ t ~' a ~ ~ ~ I ~ _ ~ ~ ~ ',~ ~ ~ 5i~ 5 } 1 f4 i ~il ~ '~ t S ~ t ~ ~ i -~ ~ i~ fi ~ : ~ ~' ~ ~ ~ tltltl i ! ~ a ~ ~ ~ 3 ~ 1 yp ~~ ~ j ~~ ~ ~ ~i ;;; ~ ` ~6 ~ r a t `~ I , } i ~ j I ~ i~ ~ f ~7~ k ~~ i I % k p l May 13, 2008 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE ADDING TITLE 1, CHAPTER 7, SECTION 10, MERIDIAN CITY CODE, REGARDING REQUEST FOR RECONSIDERATION FOR FINAL DECISIONS OF THE MERIDIAN CITY COUNCIL OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to Idaho State Code and the Meridian City Code to make final decisions on land use matters; and WHEREAS, affected parties have the ability to appeal .adverse decisions to the Court of appropriate jurisdictions; and WHEREAS, the City Council has the authority to implement procedural due process steps in its ordinances to assist affected parties «ith opportunity to be seen and heard by the City Council; WHEREAS, this additional portion of the process will not adversely affect any rights of the parties already established by law: NOW, THEREFORE, BE IT RESOD' ED BY THE MAY012 AND CITY COUNCIL OF THE CTTY OF MERIDIAN, IDAAO: Section 1. That Title 1, Chapter 7, Section 10, Meridian City Code is hereby added to read as follows: 1-7-10:REQUESI FOR RECO'~~SIDI:RATION A. On ' ~ i ~ ; ~ l., : land use application matters 1that is governed by the Low ~ ~_~ , ~n ~ i ~ ~ _ ~ ~ ~, t~ the Idaho State Code after a final decision of the City Council is rendered, but prior to 2ht; Findings of Facts, Conclusions, of Law, Decision, and Order are ado ted _ __-- _ m_ a re uest the C ___________________________________________ - --- and du P no needed to be doge to allowLty-Council reconsider their action. This step is optional-___ thepart~y_the_ability to_appeal a decision of the_City_________ Council to a court of appropriate jurisdiction as allowed by Local Land Use Planning Act of the Iaaho state cone. To make such a request a party must meet the following criteria: - Deleted: the non -- Deleted: prevailing -' Deleted: adverse 1) The requesting party must have been a party in the underlying action in one of the follotiving: the City;, the property owner of the subject propertyl the applicant or_the_________ ______{ Deteted: of project; pr has presented written or oral testimony_at the public hearing where the final_____ ---_-- Deleted: arthe appe0ant decision was rendered; and 2) The request must be in writing and presented to the City Clerk no more than seven (~ calendar days after the council action and decision have been rendered; and 3) The request must state a basis for the request and a brief statement of issues and decision that the requesting party is asking to be reconsidered; and REQUEST FOR RECONSIIDERATION ORDINANCE-Page 1 of $ ~----"- Formatted: Indent:l.eft: 0.5" • 4) The request must include but is not limited to: (a) The party requesting reconsideration has relevant information; and (b) The relevant information was not previously presented and is in response to something brought up at the previous hearing; and (c) The information was not previously available. B. The City Council will consider the request at the next regulazly scheduled meeting and the requesting party is not required to be present. The requestin~party will not have an o~porttuuty to address the Council: nor shall the Council invite the r ~stin~pa-~~yt~rovide testi-nony re~ardi.n~r the matter. The Council may grant or deny the request. This will be the final decision of the City Council. C. If the City Council denies the request, the Cite C'; ,_,~~;t~will_then approve the Findings_of Fact, Conclusions of Law, Decision, and Order for the affected project. D. If the City Council grants the request the requcstin~ party must pay the lcc for a new public hearing within ten (10) calendar days of . ~_ i I • ~ ~ Ott _ ;onsideratiott. l (',the payment is not made the City Clerk within the s~recified u. ' ~ ~ ~ the City Council shall be notified at their next regulazly scheduled meetin? and the request for reconsideration shall be rescinded. ~E. All nolicine shall be done in the ~~~~ ur,~r .,;, all t ~=','ic hearings. If the applicant 'for reconsideration is not the property owns ~.~~, rn<., ~ the ~~~~~. ~~fhearin~si~i that is required by ordinance in the right of rt~~v. r Ftl ~ __ { ~< ii..:ri ~, ~ ~ ~,~~ ~, ,, ; opriate authority. The City Council may waive this r t i I ~ ~ - ~~; ~,: r_.:i6 r ac;l shall consider all relevant faces regarding the rea , ~I~c ;;, ~ ~_~ I,~ - ~ ~~ :,,_~,r~tperly posted and ma. d~~ reasonable measur- ~-~. , u ~ ~ ,,,> >, , ~~ ~ h,, ~ ~ h~_ '~ I is has appropriate notice. The new hearing shall be conducteu , `~ c ~ n ~~ ~ ~ ~ ~. r a~ aii ~ hearings. F. l~r~~ ~ ~ , ~ ,, ~,;_ he City Clerk will schedule a new public hearing for the application as allowed by the Meridian City Code and all noticing requirements shall be mandotory. The new public hearing and ultimate decision shall be a final action of the City Cowui 1. No Request for Reconsideration may be accepted by the City Clerk on the decision of the City Council from this'hearing. G. Oiil} one request for reconsideration by any party may be sought on any project. Section 2: That this Ord;n,-nice shall be in full force and effect upon its passage, approval and publication. REQUEST FOR RECONSIIDERATION ORDINANCE-Page 2 of 3 __-- Deleted:y __--Deleted: noticing-- __--~ _ - - Deleted: when requested by • • PASSED BY THE CTTY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this _ day of .2008. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this _ day of , 2008. ATTEST: CITY CLERK MAYOR REQUEST FOR RECONSIIDERATIONORDINANCE-Page 3 of g • May 9, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT ITEM NO. 6-H REQUEST Exemptions /Waivers of Licensing Fees AGENCY COMMENTS CITY CLERK: C6TY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the airy of Meridian. f ~~ ( } ~fr ~ r ~ t ~i a ~ 4 1 ~ s ~ ~ ~, +~ ~ e ,~ ~;, f i k ~ s i <: _.. ' ~ Z a f. - ~ ~ ~ ~; , . ' ~ ~~ ` ~; ;, ~. 1 ~; '' ~ . s i 4~ ` ~~ 3 ~; , ~ a I I ~',~ F ~. M Y4{ ~.j ~ ~, 1 ~ ~ {~ I 1 , ' ~.> i i ` k pp 3 ~ ;3 ~ ~ ~~ ~ i ~ 1 ~: May 13, 2008 5 2 [ t S f# t ~ ~ ~ 1 ~ r, 3 ~~ ~ ~ ~~ t r ~~ ~ t ~ 4 i ~ i y r ~ ~ ~ f ~ e ~~~ ~ r ~ ~' ~ r I . ~1 ~ ' , I ti a ~ ~ tl i t ~ ~ , ~ I ~ ~ ~ g , . ~ '