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HomeMy WebLinkAbout2008-05-27 Pre~ o E IDIAN-` CITY OF MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, May 27, 2008 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: David Zaremba ~ Joe Borton Charlie Rountree ~ Keith Bird Mayor Tammy de Weerd 2. Adoption of the Agenda: ~ ~ ~ ~ ~ 3. Revenue Manual from Stacy Kilchenmann: .~ 4. New Bank Account Structure from Stacy Kilchenmann: 5. Discussion on Town Hall Meetings by Will Berg: 6. Executive Session per Idaho State Code 67-2345(1)(f) - (to consider and advise its legal representatives in pending Iitigation~~~~C~ Meridian City Council Pre-Council Meeting Agenda -May 27, 2008 Page 1 of 1 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. [i Ya~ fd { F 1i. ~'. ~' k ~ 1 ~' {~' i ~ T s ~ , :~' Y~~ ~~ 1, ' a '' k r f~ ~} ~ti E- ~° s r I ~ ~ ~~ ~ ~r i ~ ~ ~~.E { p . ~ E ~' I Y 'I , ~ t~ ~~ , I~ -~{t 7f .~ ,r s lit "~ ~ 3 ~~ ' ~:~ ~ I, ~ ~~~ «} ~ ii ,''~ ~' g E I ~~ I~ j ~ H ) ,t~ ~+, , k` ~ I: fly ~ r ~~ I ~ i f~ Ey t ~ pp ~ i 5 ~ FF jl q , j I `~ ~ I ~ I - ~ fff kti Y ~ L1~ . - ~ ~ Y ~ ~ I ~ i ~ A ~~ ~ Y 1 1+ `Fk ~ r~ t A f' r ~ f ~ ~ ~ r '~ ill r i 7 ~ r ~ .. ~i ~ ~ - I 7S{~F ~ ~ ~ ~ i ~ { ` a}yy~~.. g ~ ~ .~ 1 I ~ j{ t 17 ~1 r E ~ j+ f f 9 >k ' i 3~y l ~~ ~ ~ 1 ~ I {~ r ' ~ E ' y t, .t I a i I # 4 ,e t E a p ! f F I < i k 1 I f f 44 (S( t i MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting in the City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, May 27, 2008 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Revenue Manual from Stacy Kilchenmann: Mew Bank Account Structure from Stacy Kilchenmann: Discussion on Town Hall Meetings by Will Berg: Executive Session per Idaho State Code 67-2345(1)(; <<„~~~~~~,,,, The public is welcome to attend the meeting. \`\````~~~ ,~~~~~'''' ~ ~ ' ,~~~ ~~ -~y'% DATED thls 23rd day of May, 2008 ,, ~~ o B~AL ~ JAYCEE HOLMAN - C TY CL R 'y r ~~ ,'` ~.~ '~ , ~• ~• ~JIV'FY ~ Meridian City Pre-Council Meeting Agenda -May 27, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. "~ ~~~ i ' ~ tt JJ t 1 r' ~ ~ ~ ~ ~ .L ~ ~ ~ 'r ~ ~{ ~I { tv ~ a S~ ~ F ~ t~ .~ r t i i ' I ~; ~ ~ i " 5f r' `' i f' k I i i ~ ' Sf ; t 1 A ~ ~ 4 t T/ ~ i ~ i F i I i ~i ' ~ r yy ~ ~ a $ 4 )Q ~ ~ ~ ~ '.~ ~ S l r E i~ - l l~ Sf ~ ~( 1 p ~ d '~l 1 3 y S ). l' E T ~ ~ ti ~ ~ 5 ~ Y Z i 1_ 1 h i .~~~ ~ ~~ ~' ~ ~ '~ ~ i ~ ~ ~ S '~{ ~~~ f t < < ~ ~ w i ~ ~ ~ t 4~ F 11 4t ~r ~ 3 ~ ~ '. 1. ~4. ~ f ~ ~ ~ ~ ' ~ ~ ~ ~ t ~ .~! ~ 1: ~ _ tj ~ ~ t ~ f~ i '~~ ~ ~ 1 1~ ~ • Ma orTamm de Weerd Y Y City Council Members: E IDI Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting in the City Council Chambers, Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, May 27, 2008 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Revenue Manual from Stacy Kilchenmann: New Bank Account Structure from Stacy Kilchenmann: Discussion on Town Hall Meetings by IMI/ Berg: Executive Session per Idaho State Code 67-2345(110 The public is welcome to attend the meeting. DATED this 23rd day of May, 2008 `,. ~'~~ ~ -y,~ ~,,~ ~~ o _= BI~AL - JAYCEE HOLMAN - C TY CL R ~'9 T ~~ ,'``~ ~ ~,~ ., \, Meridian City Pre-Council Meeting Agenda -May 27, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andlor hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours priorto the public meeting. Y ~ i ~ ;. ~~ ~ I ~, { ~. i. t 4. ~ , t: ~ 8. } ~ ~ 1 . _ , I~ ~~ i ! ~~ a ~~~ ' ~ s :1 r ' 1 ~ ~ 1 ', r v Y $'f,~ y 1 : 9 ' ~ i Y ( [ e ~ tr # t I 1 , r ~ ~ 3 ~ p r ! ~ ~ i i ~ ~i £ i w , ~ , ' ~ ~ ' 6 ( ` ~ f f ~ ~ ~ i ~ x, ., i~ .' ~. ,.'' ii ` f i ~ ' ~ ~ ~~ .i . i S ~ ~ r ~ ~ C it is t ~ ~ r '€ 1 ~ f i '~ j '~ ~q ~ ~ f ~ 3 17~ ,f ~ ~ i 222 ~ '~ ~ . i .~ 7 1 1 ~ ~ r ~ 4 ~ t i ~ yl._ e ~ i t ~ ~ ~ ~ ~ ~ ~' ~~ ~' ~_ . 4 ~~~ ~E 1 t~ ~ t/~ { f t N ~ L [ i 3 ~ 'E a ~ ~; ( f ~4 ll~ ~ It ~ ~ ~~ ~ ,. r r ..b ,~ i! s F r AF s 3 3 E l t '. i j z t ~' ~ i c ~ i • E IDIAN-- CITY OF MERIDIAN CITY COUNCIL PRE-COUNCIL MEETING AGENDA Tuesday, May 27, 2008 at 5:30 p.m. City Council Chambers 33 East Idaho Avenue, Meridian, Idaho `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll-call Attendance: David Zaremba Charlie Rountree Joe Borton Keith Bird Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Revenue Manual from Stacy Kilchenmann: 4. New Bank Account Structure from Stacy Kilchenmann: 5. Discussion on Town Hall Meetings by Will Berg: 6. Executive Session per Idaho State Code 67-2345(1)(f) - (to consider and advise its legal representatives in pending litigation): Meridian City Council Pre-Council Meeting Agenda -May 27, 2008 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. i ~~ ' 7( 1. r r ! E I ~ 1 y y 2' 'I ,.. ~ ~ 1 ~`5 y 1 , r~ t ~ I 1 , ~ ~ , , , ~ ~ ~ i t ~ n k v ~ ~ ~ 3 E F y ~ S ~ ! __ ~-. 'i ~ 1 ( ~ III J~ ' ~ It ~ ; ~i S ~ ..~ i ~e ~ ~ .s 'y y ' t ~ ~ r _ ~ V ~ + ' ~ ~ , S j~ / 1 ~ ? qqI 1 ~ t:I v t ~ ;~ Jfl k k 1! II i~ L] S )~ ti 1 ~ i s ~ a ~ ~ ~ ~ I ~ ~ ~ ~ ~~ x ~ ~ ~ ~ i S . ,. I ~: _ ( ~ t I ~ ~ ((( ;~ ~j t ` ~ , ~ x ~ ' ~ t k s ~! ~ j ~ i I~ I ~ ~ ~t t 5''*cl ~ f ail tl ; I ~ 3 ~ t Ir ~ I ~ 1 I 1 yf - I ~ l ~ 1 ~~ ~ ~ r ~~( 1 ~ ~ S. i ~ il I e } ~ i, 1 ~ ~ ~ ~ ~ . ~ ~ ~, j( ~ ~ r r ~ 3 -{ ~ ~ . F ~ ~.I ~, ~ i 1 ~ i ~ ~ ~ l ({ {{ f ~~ ~ f~ a $ ~ 1 I ] ° ~ ~ 1 ~ 1 ~ f; y, k I '^ ' ~~ ~ ~ ~ ~~ ~ ~ ;, ~ , Y Y . ~ ~ i ; ~ ~ 7" ~ 1 1 tl ~ 1 I ; ~ ~ 6 ~ i ~ I 'r ~ s y '~~ .i ~k ~ ~ .g ;~ # ~ E ttt ~ u _ ~ p~} t ~ ~ f 1 q ~ ~ d ~ . ~ ~ Ec ;~- ~ l ?~ ~~ 4 '~ ~~~ t~~~4t f k'. <; ~ y } '~ a 1 '.f ~3 ~ ~ j~ • Meridian City Pre-Council Meeting May 27, 2008 The Meridian City Pre-Council meeting was called to order at 5:32 P.M. on Tuesday, May 27, 2008 by President Councilman Charlie Rountree. Members Present: Mayor Tammy de Weerd, Keith Bird, David Zaremba, Charlie Rountree and Joe Borton. Staff Present: Bill Nary, Stacy Kilchenmann, Dean Willis and Will Berg. Item 1. Roll-call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Rountree: There will be two additions to the Executive Sessions, paragraph's "b" and "c" as well as paragraph "f'. Bird: Mr. President. Rountree: Mr. Bird. Bird: With your revision I move that we adopt the agenda as stated. Zaremba: Second. Rountree: It has been moved and seconded to adopt the amended agenda. All those in favor say aye. ALL AYES. MOTION CARRIED. Item 3. Revenue Manual from Stacy Kilchenmann: Kilchenmann: Good evening. I am going to try and get it through it and not bore you to death. So if I go over something that you have a question about, feel free to interrupt me and ask questions. In front of you I put fresh off the press some projections through the month of April. So I want to really quickly go through those because that really ties what we looked at for 2009. The back two pages are a reprint of the projections for 2009. I tried to make the font bigger because I couldn't read them. So that is what those two are for in relation when we actually FFq ~' ~ i ~ ~ 1~. l~ 4 i I ~:1 1 y~~. ~ y} ~ 2~At ~ f ,..E ~ ~ ~ ~ ~ ~ ~ ~~ ` ~ ; ~ j t ~;^ 4 1 ~ S ~ I I 1~ e. ' I ~ ~ ' ~~ l ~ ~ ~~ ~ ; s ~ f ~ ~ `j i k ~~ ~ I ~ ~~ M ~ ~ ~ ~ , ;~ ~ ~ n ~ ~ r. ? ~~ ~ ~ y . ~ I ~ ,~ - t ~ ~' ~~ f ( d t j. ~ ~ ~ 2 ~ L ~ ~ ~ , ~~. f i S ~ I ; ~ k 1~ ~ + yy ~ : .4 ~ ' i Meridian City Pre-Council Meeting May 27, 2008 Page 2 of 16 go through the manual. Okay the first one that we are going to look at is the one that is very small print, but it is the general fund revenue and it is a projection for 2008 compared to the budget for 2008 and just to briefly go through it -property tax is on track for what we budgeted. State revenue sharing is -we budgeted $3 million .and we probably will be about $3.4 million and looking at -every month the State of Idaho does an economic update and they also update their recommended revenue projections. Their corporate sales tax and their individual returns are ahead of what they projected. I don't know if you remember in the news, but in January right before their session they revised their projections and lowered them, but sales tax is lagging and of course that is the one that affects us. For the last four months, it has fallen below their projections and they are almost at the end of their fiscal year, which ends in June. So, we are still because we were pretty conservative for our 2008 budget, we are still going to come in ahead of our budget. Court revenue, rural fire, interest, franchise fees, almost everything across the board, everything is at a below budget or above budget until you get to impact fees and impact fees on the general fund side is kind of where we are taking a hit because of course building permits are down. So actually fire and police are where we budgeted because we didn't have a whole year of history and they both collect impact fees from commercial and so that has helped them where Parks has taken :more of a hit because they are all residential and if you look later at the bottom of this spreadsheet there is some breakout on detail on some of the items that are lumped together. So that is - on a whole we are trending - we could end up $1.5 million ahead of budget on the general fund side. Then the next one in your packet is the Development Services for the month ended April and this is just very simple trend. So there is nothing very sophisticated about it. The bottom line of course, we all know that building permits are low and some are less than budget, not a lot. You can see our budget year to date is $1.5 million and we are at $1.2 million with commercial actually trending above where we budgeted. The Planning Department are under budget. They have some PC savings and of course the Building Department is under budget because we are not paying the full inspectors amount that we budgeted. So if we go all the way to the lower right hand comer of the schedule, we can see that we probably will about break even in the Development Services fund or be slightly under. Again, this trend for the revenue is just simply taking where we are year to date, dividing it by how many months, so there is no crystal ball forecast that I do to know if building permits are going to take off, level off, etc. So I just wanted to kind of go over those two really quickly and then we will go right into the revenue manual. Again, as I mentioned, I started the revenue manual with -the State of Idaho does a very in depth forecast where they look at the whole state; where they look at regions at state, interest rates, housing starts, unemployment and so there is a brief, which I am not going to go into synopsis of that to start with and as I said updated from where the state is right now and the concern over the sales tax revenue. Then we start on page 4, the revenue manual is a break down of history and then what we are budgeting comparing how much revenue we have in total to how much revenue we are going to use to cover our base and how much revenue we have Meridian City Pre-Council M€eting May 27, 2008 Page 3 of 16 that will be discretionary. So that is divided for each of the three funds for informational purposes, some history. Then of course our major form and skipping onto the general fund revenue. The bulk of it is probably pretax revenue and generally we don't -the Ada County Assessor doesn't usually give us preliminary numbers, but this year we weedled some out of them and this year what we needed to know was new construction. Then we used our own GIS system to get annexations so we could do a projection of property tax earlier and if you look at page 7, on the bottom is that model that we go through to project what we think the property tax will be and our new construction -last year the calculating number was about $200 million higher than it is for this year, but it is still fairly strong. So we are looking at probably about $2.6 million increase in property tax between 2008 and 2009, which is a little less than the prior two years, which was $2.7 million. Our second greatest source or biggest source, 15 or 17 percent of our general fund revenue is from state revenue sharing. The AIC does a projection for cities and they had Meridian for 2009 at $3.7 million; we actually budgeted $3.2 million, about $200,000 over what we budgeted this year. So we are still under - it looks like we will be about $3.4 million this year, so we should be okay. Should be fairly conservative. Again, I tried to say -property tax I tried to be pretty accurate of what we actually receive and other numbers conservative. Liquor tax, probably looking at slightly under a half a million. The has kind of steadily increased for the city, not big jumps, but that usually stays pretty consistent despite the economy or maybe higher if the economy is bad. Rural fire is just a calculator, 25 percent of the fire budget. So we estimated the base, put this number in and this number will change as we go through the budget process. It will be a wash on the expense side. Franchise fees, kept those below actually where they are this year. That is gas, electricity and cable. Gas and electricity are hard to project because they depend on a lot of factors like weather, what happens with the rates and the PUC. So we stay or try to stay really conservative with those numbers. Then we have a lot of the smaller fees that pretty much stay the same or slightly grow; public safety, parks and recreation and the reservations for parks and donation revenue we don't try to budget that. Then impact fees for 2009; kept impact fees at the number that we expect to receive this year. So we used pretty much through this projection, used where we were building permit wise for the first five or six months of this year for next year, figuring that number was pretty conservative. So obviously if something changes radically they should drop off even further, we would have to make an emergency adjustment to allow those numbers that they are depending on building activity. But I feel like it is a pretty conservative projection.. So just - I am going to skip ahead to page 15, which is the Development Services Fund and that is principally, that is the Building Department and again use those first few months of this year where those numbers were pretty low, but have been staying consistent the last few months, although they have picked up in the last couple of months than when this projection was based on. Commercial is very hard to project because it depends on the size of the project. So we kept that number low, same number we used this year. On page 15 at the bottom there is a bar graphed and it shows the actual revenue for the Building Department and the Meridian City Pre-Council Ming May 27, 2008 Page 4 of 16 actual revenue for the Planning Department, historical, what we project for this year and then 2009 and the Building Department, I think the highest year was 2006 and it was about $400,000. So it never has been - it is an added bonus but it never has been the backbone of this particular fund. It is the Building Department. So hopefully and you can read at your leisure the narrative of why we used the numbers and what the individual numbers look like and the graphs of where we have been this year and so forth. So skipping to page 18, Enterprise Fund and I think we have talked about this a lot. We have been talking about this a lot as far as the enterprise assessment fee fund and that is why I am not going to go through that again, except to say that I used again, where we are now, didn't increase it, kept it significantly what we budgeted it in 2008. Water and Sewer pretty much chunk along, slightly increasing each year. Again, water is a factor and there are some factors in there that we can't project, like the weather is a big one, but they pretty steadily increase five to eight percent each year. So we stayed on the conservative side. I think Tom has some discussions planned for you as far as fees that may change this projection, but they shouldn't drop in numbers. Then there is a lot of detail about how those fees are calculated and what they. have done historically. Some graphs showing the break up with the enterprise fund and where the fees come from. The final big category that I want to talk about skips ahead to page 23 and that is interest income. We have kind of gone on an upward swoop with interest income as our fund balances have built up, we have had some better short term rates and I am just dropping that projection way down for 2009 because we are using those fund balances and interest rates are also plummeting. But you can see on the bottom of page 24, it is kind of a snapshot at March 31St, where our portfolio is and where the higher interest rates are right now. So the biggest ones are CD's which are a little harder for us to do because we are going through our money fairly quickly. Government bonds we are not buying any new ones, but we have had some longer term money tied up into that and as those are maturing of course as we are moving them over into short term interest rates and when I talk to you about that bank account, we will talk a little bit more about the portfolio. Then like I said, I enlarged those, kind of the guts of the projection at the back of the revenue manual that goes through each fund and has the detail on the line item revenue accounts. So are there any questions about that? Bird: Mr. President. Rountree: Mr. Bird. Bird: I don't have any questions until I have time to look it over thoroughly, but it is a very, very good revenue report. I appreciate it. I appreciate you being nice and conservative because we never know what is in store for us for the next few years. Thank you very much. It helps me a lot. Rountree: Questions or comments? No, okay. I think your approach to craft the manual at this point is the right way and certainly as the budget progresses, Meridian City Pre-Council M~ting May 27, 2008 Page 5 of 16 some of the modeling might reflect something a little different. But, for right now it is a good place to start. Kilchenmann: Yes and we have to keep our fingers on what is happening. I had a question. For your schedule, you know you will get the budget book that we traditionally hand out at the end of June. Do you want - is there something different that you want? Do you want more, I think Charlie had mentioned doing it on a CD, instead of actually you know printing out that binder. If you think of something in the next few days you can let me know, too as far as more detail. Rountree: Any comments, more detail, less detail? My comments to Stacy would it would be nice to have the detail on the CD and a document that is more summary, for me anyway. Now, I don't know if we want to customize for everybody, but I just don't like carrying that big volume around. De Weerd: Mr. President. Rountree: Madame Mayor. De Weerd: It really helps on the assembling of the binders and all of that. That is a lot of staff labor. It is labor intensive. So if Council could view it and that way we can do real time updates as well so that we are not printing off changes every time and we can show it in prints with a strike out or something like that. It is easier instead of getting more paper. Rountree: And not getting it in the certain column and certain portion of the binder. That is the problem that I have with it. Bird: Mr. President. Rountree: Mr. Bird. Bird: I don't have any problem. If I need to have a hard copy I can always find it and print it off - I agree with Councilman Rountree, I hate packing around those things. In fact, I just threw out from 1998 through 2000. Borton: I like the binder, only because I mark and note and tag and so if you are going to make one I will still take one. CD's are fine, too. But, I just mark it up. Kilchenmann: Okay, we can do that because we make a couple for ourselves, too. Rountree: Any other comments? Clear enough direction on that one? Kilchenmann: Yes. ~ t ~ 8~ ~ f~ I ; , ~ ~' ~ fit i S ; ; ; ~ ~~ ~ i ~ ~ 3';d ~~' ~ ~~ ~ . 'l i ., ~ ~ I t n ~ I '~~ ~ !} ~ ~ t I ~ , ~ ~ L I J y~ f 1. ~ ~ ~ 'f ~ ~ ~ ' Y 4 ~ ii 3 t ~ ~ ; n }~ ~ I 90 ~ i } ~ ~ 1 9 ~.. ~ ~ ,~ ~ ~ 'A A1 }! ~ ~ xY yy .[ .~~ t ~ ~ n I 1 ~ j t ~ ~ ~ ~ ;, ~ I k r i. I k ° '~~~ i j , ~ ~ 3 tt[ ~ k ' C ~ ~ t ~ i ~ ~ f ~ F ~ S ~~~~ ~ # J l ~ ' ~ ~ .~ 1 ~ ~ A ` ~ ~ G 1 1 ` . ~ ~ ~ k ati ~ e ~ '~ `' , ~ 3 I~ f ~ ~ ~ I ~ ~ ~ ~ ~ ,: 1 R }: I ~ ~ 3 ` r h ~ t F:, ~j ~ ~ ~ ~ ~ ~ I ;~p Lq - I *~,` ( ~ 1 i _ ~ i ~ ~ I ~ ~ ~ i 1 ~ i ~ Meridian City Pre-Council NIZ~ting May 27, 2008 Page 6 of 16 Item 4. New Bank Account Structure from Stacy Kilchenmann: Kilchenmann: If you remember in the audit report one of the management conditions is to get Council approval when we open a new bank account. So, what has happened is several months ago, the Bank of the Cascades came to us and said that there is something called an analysis that a bank does and basically they are looking and saying here is how much it costs us to do your account. Here is the transaction account and they said we don't have accounts like you have where there is no fees and that is something we don't do and you should be paying half a million in fees when we look at the analysis and we have to keep - we have been keeping a high balance in there because their interest rates are so good, so we are going to take advantage of short term rates. About the time they came to us that was changing and so we said we are not paying you half a million dollars in fees so no thanks. They came back and said oh you know our marketing person in Portland looked at this wrong and we aren't going to do that and they were going to do what they call peg accounts and that means we have to keep a certain balance in there, we can't change it. So through a long period of negotiation and to make a long story short, we ended up that they said they would do a sweep account, which means that all of the money will go into the sweep account and then every day they will sweep what they need out of that account to cover our checking account and they will pay us 3/ of the state pool rate on the sweep account. And so we had somebody, our investment advisor kind of discreetly ask around to see if he thought that we would get anything better from somewhere else and he did not feel that we would. So, we finally agreed to do the sweep account. As an aside to that, we are only keeping like a minimum of cash in there now because we can keep it in the state pool. We can get it out in one day time so there really is no reason for us to use the checking account. But, to do this basically we are at essence and we have to close the accounts we have and open this new account. So that is what I need your approval for. Bird: Mr. President. Rountree: Mr. Bird. Bird: Stacy do you think that we should have a checking account at some other - we used to have a checking account at another bank or so. Is there is advantage, disadvantage --? Kilchenmann: I don't think -one advantage, I think, of course with the Bank of Cascades is we can just walk the deposit over there and we get excellent service from the local branch. I don't think that we would get a better deal and we are not actually going to be paying any fee -they have been very generous with their interest rate and it probably wasn't realistic to pay us that higher interest rate and I like I said because we move our money around so much, we watch that everyday. I don't think it would really be a big detriment to us. We have the Meridian City Pre-Council Meeting • May 27, 2008 Page 7 of 16 utility billing sweep account that is there and we have everything structured the way it is works best for us and easy for us to reconcile. So at this time, I don't really see an advantage in trying to do an RFP or look for another bank. Bird: I don't disagree. Rountree: Well, Stacy you may or may not have heard, but last week we did approve (inaudible) and one of the directions was to investigate another option of having yet another, the benefiter or not a benefit of having another checking account, which you somewhat addressed this evening. I don't think we need another motion. Kilchenmann: Well, yeah when the subject came up we did spend quite a bit of time evaluating what we should do. There were several negotiation sessions over where we would end up. Rountree: Okay, so then you are home free. Thank you. Item 5. Discussion on Town Hall Meetings by Will Berg: Berg: Thank you Mr. President, Members of the Council and Mayor. I hope you read the memo so you can kind of get in gear on what we are going to make some decisions about. I don't know if I need to read the memo, but we are trying to get in gear to get the citizens more involved with city government. One of the suggestions is to maybe have some town hall meetings across the city. We are trying to get some direction on how much you want to participate or not participate. If you want to go out for fact finding to get involvement out there in the community and bring information to you. So, I just kind of wrote down a few suggestions and some directions so that you could give me and the staff direction on where we want to go. So, do you have my memo in front of you? Do you want me to ask all of the questions or --? Rountree: Yeah, if you want to pick our brains then go. Or we could just open it up for comments. Comments to offer Will at this point? Borton: Mr. President. Rountree: Mr. Borton. Borton: By way of background, can someone sort of educate me on the general basis of what is trying to be done here. I mean, if it's town hall meetings to try and just generally engage the public or is there specific information that is trying to be conveyed or is it just to be available in case they have questions? What is the purpose of it? ' i ~'~ 1 ~ ( ` ' ~ ' I } ~ z'~ ~, ~ , ~ o 4 ~ , ~I f ~F L I 1 ~,S ' ~ ,1 ' ( ~ '' , C ~ , f ~ ~ ~ i ~: , ~ ~ ~'s ' ~ ~ I ~ ~.. t C 1 1 ~ ~ .~~ I ~ ~ F '~ f ~•, r; I` ~ ~ ,~ j 1 4 i ~ < i 1 ' ~ ~ ~ ' ~ I !r1 I ~ C 111 ff4 I i ; y i f ` . i ~ 1 ~ ~ ~ ` 1 `~ ~ 1 ` ~ f ^ 1 ' I l t ~ ~ 1[~ ~~ ~ t ~. al ~ ~ ~ 3 , ' ~ t6 ', ~ G _ p ~ ' ~~ `~ I ( ~ S~ 1 Y ~ 3{ ~ . E _ ~l ' ~ ~ ~ ~ i ; 444iii ; ~ ~ ~ Ft f ~ r 1 is t I '. i ~ ~i .. ~ ~ I ~: ~ I ~- ~ ~ ~ ~ _ L 1 ~i ~ ~ 1 . ~. ~ 1 : a f r ~~~ 1 i t ' ~ ~ ~ - , i z i ~ F ~ Y ~ s . j ~ ~ r 4 1 ~ ~ l 1 ~, (( t 3 a , ~ i i ; Meridian City Pre-Council M'e~ting • May 27, 2008 Page 8 of 16 Berg: Councilman Borton, Council Members, Mayor the issue came about when we have some transportation issues out where a new school was being built, Paramount, the new Rocky Mountain High School. We have a new fire station. We have some new things happening out there that we would like to get the neighborhoods together and talk about things that are going to be changing. And another partner would be getting the School District there and to have them express those concerns. So, it kind of led into even further that we always talked about reaching out to the public to get them more involved in the city govemment even to the point to having budget hearings out and about the city and get some input. We don't have a very good involvement when it comes to budget hearings and in fact, very few people come to the hearings unless we have some real issues that we have to pass. But, that is an avenue that we wanted to reach out. What issues do we want to talk about? There is a lot of things that we can or we can specifically just narrow it down to one thing. Do you want to try something and see how the riffle affect comes back to us? I am up for any direction that you want to go. We have an opportunity to go out and talk about some transportation issues in a particular area that deals with about four subdivisions. So we want to take that opportunity. We have a new fire station opening up. We suggested even having it at the fire station before it opened up and put folding chairs in the bays and get them out to meet the new fire station neighbors and talk about some issues. But, we can deal with a lot of different issues from transportation, to budget to traffic safety, to open space, to other developments that is happening around the area. There are a lot of things that we could talk about. We could have presentations by departments or just say hey we want your input. Open meeting forum to City Council forum of giving public testimony. It is whatever you would like to deal with or whatever you would like me to deal with. Zaremba: Mr. President. Rountree: Mr. Zaremba. Zaremba: Just a comment, I have been to a couple of meetings lately that were called town hall meetings put on by our state legislators and not speculating on whether I agree with what was said, the format seemed to be a good format, where they each made a statement that kind of framed the subjects of discussion for the evening and then it was opened up for questions. That seemed to be a good format to me. I don't know what you call that, but - Berg: Councilman Zaremba, Councilmen and Mayor I have gone to a couple District 21 town hall meetings, which was held at Amity Elementary School. You know I think the concept was getting people there to make their voice heard about govemment and so we could call it something else, which maybe we could come up with a different term, but the idea is bringing, I guess, the govemment out to the people and the neighborhood. But, yeah, that forum they stated a few issues about the legislative issues coming around and then open it up to their comments coming back. So, being a political year they had a little bit more Meridian City Pre-Council Meting • May 27, 2008 Page 9 of 16 discussion at the last one I went to and I tried to give them a report card of what was happening at the legislature and you know maybe that is what we should do too. Tell them what the issues are and give a report back to what we have been doing. But it is kind of what your involvement and you direction on how you want to handle it or not handle it. Borton: Mr. President. Rountree: Mr. Borton. Borton: The only general guidelines that that would make sense for me is that the format be casual, that the location be varied and the topics vary as well. Kind of how you described. I might defer to your judgment on how to structure a town hall meeting within those parameters, but nothing formal. It is open, conversational question and answer, maybe geared on a topic or two like you described. But that the locations do vary around the town. Bird: Mr. President. Yeah, I am along the lines of Joe and I have been to a couple of the District town hall meetings and I thought that they had some good formats on it. I don't think that you want to get too formal. Will mentioned about taking public testimony and stuff like that, but I would not be interested in that. You know that is what we have Council meetings for and I don't suppose that more than two of us are going to be there, but I think it is a good idea, but move it all around. There are a lot of schools within our district. There are cafeterias at the elementary schools where you can hold it. I just kind of like the open format. If you want to talk about transportation then invite ITD or ACHD or the person involved in it and bring them in too. I think it is a very, very good idea. How often we have them is something we would have to decide. I think it could be worked into something that could be very helpful to the public and to us. Rountree: Will my comments would be I don't necessarily want a forum or a format where I role up my pant legs and expose my chins to be kicked on any and every subject. I agree with the casualness of it. I think it ought to be open dialogue and I think that they ought to be structured to the degree that they are educational on a topic or two and in my mind it ought to be at least part of them ought to be something on the lines of know your city and maybe take a department or a function of a department and tell the folks that are paying their property taxes and don't want to raise taxes what it costs to put a signal light in. What it costs for a new fire truck. Where their money goes. They see it everyday, but they don't understand that stuff doesn't come out of the garden. It comes from their property taxes and I think that casual exchange and how we go about trying to meet those needs and the educational part for me would be to hear from them that yes that is a good thing, more of it or I don't care about that. I mean what happens when I flush my toilet? You know nobody thinks about stuff like that, but it is amulti-million dollar business. I don't know, just some exchanging of information of why government -why the taxes are what they are Meridian City Pre-Council Meeting • May 27, 2008 Page 10 of 16 and what they get for their money and that is what it all boils down to. I think the more that we can get out, maybe we can make some people make some waves to get the abilities to change some legislator's minds about local option taxing. I would like to have sessions on public transportation. I would like to hear whether people really want it or not. We spend a lot of time worrying about it, thinking about it, talking about it and trying to figure out how to fund it. Maybe all that energy at the govemment level is for naught right now. Maybe people just really don't care, but I suspect they are and here where the gas is going to be - it is already $4 a gallon and it could be $7 or $8 a gallon here in the next three to four years, according to some of the big prognosticators. I think there is going to be some interest in a lot of those topics. The cost of govemment is going to go up just because the cost of energy. Good topics, good exchange, but keep it focused on one of those, not the whole universe and having maybe one a quarter. Zaremba: Mr. President, I would definitely agree with that there should be a limited number of subjects per meeting. We could certainly have more meetings if we want more subjects, but it shouldn't just be a free for all. I think we would attract more attention if we focus it on things and people would say oh yeah, I am interested in that and I will come. If other subjects come up then we could have another town hall meeting on that. Rountree: They could help us form what it is they want to hear about. Bird: I think we ought to try it. De Weerd: Does that mean you want to participate? Bird: I would. I am there - Borton: I don't think we would need all five of us. Rountree: I think it would be our option, if it fits our schedule and if it is a topic that I think we can add too, definitely if it is a topic that we are a liaison with then we would definitely need to be there. Borton: Mr. President, the only reason I say that is for noticing and minutes and all that stuff. We don't want it structured where - De Weerd: It doesn't have to be formal. Rountree: No, we just have to advertise if we are all going to be in the room together. It will be a non decision-making meeting in my mind. Zaremba: I wouldn't even expect it to be recorded. I wouldn't make any - I don't know that any of us would make any judgments, decisions or promises that we ~~ ~~ ~ , ~J 9 . ~; r 1 ~~ S i ~ ~ S~ 1 [ u ~ 1 I~' ~ f ~ ~ ~ > ` '`p # ~' ~ GT f y fi D ~ ( ( [ :: { i7 C . ~~ t,: ~~ I ~ L < f ~ (~ ~;~ ~ [ F ~ ~ ~~ -P ~ k { II `~ } ~ ~, 1 i '~ ~>.~ ~ t,~ f 5 ~ ~ ~ ~ ~ k ~; ~" Y ; ~ , , j ~~i ~ a ~~ ~ ~'; i i a ~~ ? i~ s ~ ~ ~ :~ ! ~_ ~ i° i' '~.t i ~. 7 I t ~': ~. ~ ~ ~ ' V Qi f c i i x' ~ '. ! '. ~ ' fi ~~ 1 ~ z 7 , ~, 3 / ~ ~'' ~ i ~, 1 ~ ~ ~ ~r , ~, ~. t ; ~ ~ ~ f ~ ~ ijj' 4 ~ ~ I k r , i ~ f .. 4 I .. .. i C ., . Meridian City Pre-Council Mis'eting • May 27, 2008 Page 11 of 16 couldn't keep. Just an exchange of information and the promise to get back to people if they ask a question and we don't know the answer to it. Bird: Mr. President, the only reason I think that we need to be there is we have our directors and stuff there and they shouldn't have to take it if somebody is going where are the elected officials, the five of us. That is why - we got elected and if they want to chew on somebody, then chew on us and they can leave our department heads and our employees alone. That is the way I look at it. If we all can't be there because we are doing something else, but at least one or two of us or as many as can be should be there and if somebody wants to get angry they can get angry at us, not our employees. Rountree: I agree. De Weerd: Mr. President, I think it is important for the people to see their elected officials and Will had brought this up as we were trying to frame a meeting that we need to have in north Meridian as Will had mentioned on the traffic patterns for the new high school as well as the opening of Station 5. It is a great opportunity to present or at least show how the budget process works and encourage participation. It is true as you stated; what their tax dollars are paying for and how you oversee that process. So, if we see that we should notice it, whether we have a quorum or not, but just a general notice and we just recently had our first neighborhood watch luncheon and they are a number of captains and a good number of our subdivisions in all parts of town that we can encourage their help in getting the word out to residents so that we can have more of an opportunity as we reorganize and work to really better utilize Will and our bringing the city to the people. These were some of the objectives that we hoped to achieve and so I know we can't start with the end result in mind, but we can take baby steps to bringing these discussion items up to our neighborhoods and that was the objective. Rountree: Will, have you got enough direction? I think we are all saying yeah, let's move forward. Berg: Council President, Council Members and Mayor, I would assume that I would just put something together and get it laid out to you and let you pick away at it and we will get something going this next month. We have the opening of the fire station, which we can take advantage of that building and the Fire Department showing some of their building off. The other issue as far as noticing, this meeting isn't going to make decisions so if can be a meeting and it could be noticed, but it is just going to be a discussion. The idea though is in history it will come down that you guys had a meeting somewhere else and you discussed some issues. So you went out and reached the people. It didn't make sense to have any items for decision-making. I was at a conference in Albuquerque in Mexico several years ago. They had budget hearings that they did across the city, a lot bigger city but they didn't have the whole City Council Meridian City Pre-Council N7eeting • May 27, 2008 Page 12 of 16 there, they had staff members and the Mayor and a couple of council people and they presented their budget to those groups of people at that time and they got their input and that is what they did. The conference I was at was six or seven days so I saw a couple different places that they went to that week on their television station. So, it is a way to get information out to the people. Sometimes you can't fit the night in or they don't even know what it's all about or they don't know where we are spending the money. Money talks. Transportation seems to be an issue now that really speaks loud to those people. So, if can maybe tag on that issue and another one or two and get something put together and I will get it out to you and you can take it and tell me which other way to go and we will get it put together. Rountree: Okay, very good. Thank you, Will. Berg: I have a couple of other issues that I was supposed to bring up even though - it has a connection to this and one is the date of your workshops. A lot of the workshops are discussion and presentations and I have a conflict as far as during the school year as the School Board meets on the second and the fourth Tuesday's. As you can see, sometimes I am in here for a brief little bit and then I have to leave and some of those presentations are very good that you don't get by reading the minutes very well. So, I would suggest that maybe by this fall, maybe looking at changing the date of that workshop and just entertain that just for -song - my own pleasure that I can maybe come to them rather than miss them. Bird: Are you whining again? Berg: Yeah. I am just trying not to stretch - I think this thing of going to fewer meetings isn't working. Rountree: I don't know that our second Tuesday of the month is cast in resolution or ordinance. It was just a point and time. The third Tuesday is as good as the second in my opinion and we could do that tonight. Berg: That is not an ordinance; we notice it as a special meeting. So right now the ordinance says you have Council meetings on first through fourth at 7:00. Rountree: So that would be, I think between myself, the Mayor and Jaycee to change that date and it could very well be the third starting next month, the third Tuesday of the month. De Weerd: If no one has a problem with it. Bird: We won't be here the - oh yes, we will. Rountree: Yes we will. ~ ~ ~ i ~~_ ~~ l ~~ f .~~ ~ ~~~,~~ ~~ ~ ' ~''i ~~ ~ t I ~.~ ~~ •k 5. ~ ~ 1 1 i ~.f ~~ ~ ~n '~ n~ i ~ ~ ' ij ~I ;I ~ t ~~ ~ `~ . '~ ~; f } F ~~: B A ;, i s ~ i i~ ! I 5 ~ S f r ~ ~ ! ~ #~ ~t.= ei .t ?" , . ~ .. ~ . ~ ;•, •~. ..s, ;; s J • ' n ~ ~ Y , Y r . it .~ c. +~~ ~i ' ~~`. ~' } ~~~ . ~t ., t 'i. .i :. i s i s; Meridian City Pre-Council I eating • May 27, 2008 Page 13 of 16 Bird: AIC is - Rountree: That would be the 17~'. So the AIC is the 24~'. So, that would work. Berg: My understanding that you had something planned on next months, so we could start that in July. There was some issue that you already had planned for June. De Weerd: Idaho Power is coming - Berg: And that is okay. I have not got the summer schedule - Rountree: July. The 22"d of July would be the first -well, the 15~" of July would be the first. Berg: But, would that be enough time down the road for you to arrange that? Rountree: Sure. Berg: Okay, thank you. Then the next issue -these are very important issues by the way. How much involvement or what do you want to - or how much do you want to be involved with Dairy Days? This is the first year in many years that you can actually participate in Dairy Days and not be at an AIC conference. Bird: I am very involved any way. Berg: In the past when we were involved, we were participants in the parade, the floats and even helped out dealing with the Chamber of Commerce on the pancake feed. There is vendor booths that we could put together for movie night that night. Bird: You could always help out with the parade at night. Berg: But I think it would be good that some participation as a group in the parade would be a very good idea even if it is sitting on a float. Rountree: What are our alternatives? Berg: I gave you some options. What would you like to participate in? Bird: Can we get cars from the Boondocks? De Weerd: Oh, come on would you guys get some imagination. Bird: Let's get some cars from Boondocks. I 'l ;~ i '' I ~'i !~ i; 'J 'I ~~ . Meridian City Pre-Council Meeting • May 27, 2008 Page 14 of 16 De Weerd: No, we have you on the float. We have already starting planning it. No, every year we have Boondocks' cars. Bird: We will have a float and I will tell them you want it entered tomorrow, okay? Rountree: Afloat. Berg: So is the float the go ahead or do you want to participate in --? Zaremba: I am up for participating however. Berg: I am sure the Mayor will get back to you on the direction you will be participating in. De Weerd: I won't make you wear elf suits, okay? Rountree: Let's get back to business here. Will you still have the floor. Berg: Okay I just wanted to give you the latest and greatest of the design of the plaza. There are still some issues about the clock on the comer of the street. We have an imgation box and we have a signal light and I am trying to get some more details on where those exists, which are in the civil drawings, but this is the landscape drawing. So if you look in the comer it shows a nice four sided clock, but right at that location is an existing irrigation box which we cannot move until after October. Bird: Can we move it then? Berg: We might be able to slide it, but it will still have to be in line with a couple things. De Weerd: Will what is your recommendation? Berg: My recommendation may be to look back to the lawn area where we originally had it closer to the building, but not next to the (inaudible). That is in this nice little baseball diamond arc. We could have our whiffle ball there that the city and the Chamber used to have back in the olden days. Bird: And then go back to the two phase --? De Weerd: Still stay on the four sided. (Inaudible discussion) Berg: It would be nice, but the difficulty is I don't know how much that signal light is - t ~ ~[t~[t, E!. ~. ~ ~,. l,` ~~~~~ ~~ t k ~ '$ ~ ~. i I ~ t s ~ ~a ~ ~ ~ ,, ~ ( y I ~ l{ 4 ~ 1,~ ~ F ~ ~ { ~ ' 1 1 .. y:l ~- I: - ~ ~ ~ t i f ~ ~ ? '~ ? pi ~ ~ . ~ i ~ ~ f ~ ~ z ' 1 . ~ 1 r ~' ~~ , ". 1 e - ~ , , . { 7 ~ t ?z ~. J ~:. ~ 3 F i "ijLCC ~' ~ b ? ~ i ~c r 1 4~j ° ~~ i ~ ~ 4 ~~ ~' ~ f i F ~ ' 4 ~ ~ ~ ' ~ ~ ~ ~ ~ ~~ ~ ~ i ~ ~ ~ ~ ~ ~ `~ ~ I ~ ~ ~i S j ~ I ' ~ 4 I: A I ~ ' •~ ~~ ; ~ , , ~ ~ 1 ~ y r 1 Meridian City Pre-Council Meting May 27, 2008 Page 15 of 16 Bird: I don't think you are going to be able to move that irrigation box. De Weerd: Mr. President. Rountree: Madame Mayor. De Weerd: I guess if you feel comfortable that Will can work with the architect in moving it into the plaza again, instead of out on the comer - it conflicts with too many things. We want it to be a showcase type of thing instead of one other pole to maneuver around. Berg: We also have discussed having chimes with the clock and if you get it too far out into the street, you are not going to hear the chimes or the music that it has. There are some options that you can have Christmas holiday music programmed into there. You can have 4~' of July music. You can have some patriotic during Veteran's Day. You could even have your theme song or whatever that may be. Rountree: Given the options and some of the design details we are just teaming about, I would say Will take it away with the architect and like you said I think that comer has all kinds of obstacles that we can't solve. Berg: Okay, I will find another location and get it back to you, Mayor and Council. Item 6. Executive Session per Idaho State Code 67-2345(1)(fi~ - (to consider and advise its legal representatives in pending litigation): Bird: Mr. President. Rountree: Mr. Bird. Bird: I move that we go into Executive Session as per Idaho State Code 67-2345 (1)(f) (b) and (c). Borton: Second. Rountree: All right. It has been moved and seconded to go into Executive Session. Roll Call Vote: Rountree, aye; Bird, aye; Borton, aye; Zaremba, aye. ALL AYES. MOTION CARRIED. EXECUTIVE SESSION: ,,.} 4 E ~~ ~~ y , 1 ~ ,~I ~ ~1 ~ , ~ ' i ~ Y u I ~ ;~ E ~ a t i~ I ~ ° k ~ f Gr1 5 77~ . ,~ ~ ! ! r ' ~ ~S I A ~ ~= 7 ~ ' '~ I ~ ~ ! d ~ F :~ ~ ~ ~ ~ ~ ~' ~ ` ~ w ~ ~ . ~°~ !~ ~;~ k 1 j 3I ~,r 1~ 3 ~ ~ h ~~ : ~ ~ q a. y ?t ~ a ~ s s ,~ ~~ i ~~ ~ ' ~ r ~ i f ~ ! ~ { ~ g l ~ ~ ~ ~ ~ " I t i ~a ~ i ~ ~ i, ~ ~ ~ r ( 1 ' 1 ~a ~ r ~ ~ ~~ ~ ~ ~ H ~ ' ~ ~~ ~ ~ ! ~ , ~ .I . ~ g ( ~ ~ ~ ~ _ tai ~ ~ ~ ~ k: 3 ~ £ ~ , ~ ' i ~~ - ~ ~ ~ ~ i i F i ; , ~ ~ ,: y ~ ; ~ , ~ Meridian City Pre-Council Meeting May 27, 2008 Page 16 of 16 Bird: I move we come out of Executive Session. Borton: Second. Rountree: It has been moved and seconded to come out of Executive Session. All those in favor say aye. ALL AYES. MOTION CARRIED. Borton: Move to adjourn. Bird: Second. Rountree: Motion and second to adjourn. All those in favor. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 7:23 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: TAMMY D ERD, MAYOR DATE APPROVED .~` O'~ '''~. ATTESTED: d~ r~o JAYCE . HOLMAN, CITY CAE ST+,l~L 9 ~~ =,, 9~ Usr ,s~c , .~,~.= ',/~Illl-fl tl t411H~~t,, ~ _ , ¢ ~ ~ E s k~ ~ ~~ a ~ ~ tf r ~5~ ~ s + ~ ~ 4 ~ Y;. ~ # ~ ~ ~ yr ~ ~ ~~- F ~ r s gg t ~4: ; ~ ~ H { ( ' ,i ' '' ;~ r ~ 6 ~ ~ ~ ~ ~- ?~ I ~.. i ~ d t t ,r~~ z f ~~, f ~ ~ ,-~ i 1 5g 1 i sq i ~ t{j ' ~ ~ ~~. ~ ~ t ~ i 4 ~ ~ d #77t~ I ~ F , , ~~5 ff r ~ : ra ~ ~ s F, ; fa ~ , 4r' ,~-} i ~_ ~~~ ;~ K6 f f ~} 3 ~ ~#~,'3 F ~ e T ` 4 i w ~ ,w } ~ ,i i~, t p, ~~ i I 's i I i~ a ~ ~'a ~ ~ i ~' c 7~ j ~ 1 a. ({ j {{{i {. i t ~ e'_? 1 ~ e ~ t .X_ i:~ ~1/' i f ~,4 iF " ~~ 1. ~~ ~ ~. . 3 • May 23.2008 . . MERIDIAN CITY COUNCIL MEETING May 27, 2008 APPLICANT ITEM NO. 3 REQUEST Revenue Manual from Stacy Kilchenmann AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. ° 1 ~ ~;~ ~ i ~ ~ h PP ~ ~ ~ ~~~ 3~ ~ ~ ~ ~'~~. z 1 q ~~ ~ C C s 3 ,~ - `k E s a !( l ~ - ~ ~ i t ~ . ~ t ~f I r j ~- i {{yi'.F ~ # , ~ ; , ~ ~ ~ , ; ~ ~ '.. 1 ~ + g t F ~ n h 1 a ~ ~ ~ ~~~ 55 ~ '! ~:3 s ~ r I 1 k ; ' f ~ . k f i i ~` ' ~ ~ ~~~ ~ I ;k ~~; } 1 '; i ~~ 3 i yyy ~: ~ ' h ~ ~ t t~ . i~ iii I ~ ~ ~ k} ~} ~ ~t `i I' s 1 ` rj ~;I , I ., ~ ~ . ~ ~ ~ is r ~ i ~ ~~ F i c ; ~ i °: G f; ~ ' i ~ ~ ' ~ i ~ ai . ~ 1 ; I g ~ ~ ~ ~ t t ~ A~ '~ ~ ~, 3 ~ ~ S ~ ~ Z ~ t ~ S t y j( ,. ~ ~ ~ F7 COMMENTS See attached R~S~-~o~ Date: Phone: o Tara Green Page 1 of 1 From: Stacy Kilchenmann Sent: Thursday, May 15, 2008 7:49 AM To: Tara Green Subject: RE: Draft Agenda for 5/20 C/C Meeting Follow Up Flag: Follow up Flag Status: Green Attachments: revenuemanual 09.doc; GFRevProj08.xls Here are the materials for my presentation. The revenue update item. Stacy Kilchenmann CPA Chief Financial Officer City of Meridian From: Tara Green Sent: Wednesday, May 14, 2008 10:20 AM To: (kanee@meridiancity.org); (stecklis@meridiancity.org); (watterss@meridiancity.org); Abram Antonucci (antonuca@meridiancity.org); Anna Canning (canninga@meridiancity.org); Barb Shiffer (E-mail); Bill Nary (E- mail); Bill Parsons (parsonsb@meridiancity.org); Bruce Freckleton (E-mail); Craig Hood (E-mail); David Zaremba (zarembad@meridiancity.org); Elroy Huff (E-mail); Jaycee Holman; Jeff Lavey (laveyj@meridiancity.org); Jennifer Veatch (veatchj@meridiancity.org); Joe Borton (JBorton@roselawgroup.com); Karie Glenn (E-mail); Kenny Bowers (E-mail); Kristy Vigil (E-mail); Machelle Hill (E-mail); Michelle Albertson (E-mail); Peggy Gardner (gardnerp@meridiancity.org); Peter Friedman; Reta Cunningham (E-mail); hick Clinton (E-mail); Robert Simison; Ron Anderson (andersor@meridiancity.org); Sarah Wheeler; Stacy Kilchenmann (E-mail); Steve Siddoway; Tammy de Weerd (deweerdt@meridiancity.org); Ted Baird (E-mail); Thomas Barry (barryt@meridiancity.org); Will Berg (E-mail) Subject: Draft Agenda for 5/20 C/C Meeting Comments /Additions /Recommendations? Deadline is Thursday, May 15, 2008 at 5:00 PM. Thanks, Tara Tara. 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I~ ~ a t ~ i i i ~{ 4 qy k ~ M 4 ~} r ~i ~ .rr 1. e O City of Meridian FY2009 Budget Revenue Manual CITY of MERIDIAN ECONOMIC & POPULATION FORECAST Meridian's racing housing market hit the brakes coming into the last quarter of FY06. This slowdown has continued into the first six months of FY08. As is typical commercial building increased after the residential building boom and has stayed fairly consistent in FY06, FY07, and the first half of FY08. With the economy stalled and at least a mild recession looming this revenue forecast will be very conservative. Residential building permits in FY07 were half of FY06 sales. The first half of FY08 is tracking 23% less then the comparative time period in FY07. The State of Idaho revised their general fund revenue forecast during the 20081egislative session after analyzing economic indicators released early in February. For population forecasts we are using the COMPASS (Community Planning Association of Southwest Idaho) Trend Forecast for Meridian. This forecast is supposed to be updated on an annual basis to reflect current development and approved preliminary development proposals. However it has not been updated since 2006. Since this forecast is in five year increments we simply smoothed the data evenly over the interval years. The complete COMPASS Trend Forecast can be found on their website at www.compassidaho.or~ . COMPASS Trend Population Forecast 1 200 100 000 , , 90,000 1,000 ~ 80,000 w ~ -800 70,000 ~ 60,000 W c 600 50,000 c _ 40,000 '' a Z 400 30,000 Q , ° zoo 20,000 a w, 10,000 0 p 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 1 IDAHO ECONONIIC FORECAST -DIVISION OF FINANICAL MANAGEMENT Each year the State of Idaho Division of Financial Management releases an economic forecast in time for the start of the legislative session. They also publish monthly status reports on the current economy and the impact on the State of Idaho's revenue. As mentioned previously the state revenue FY09 economic forecast in the January 2008 report was changed in February. The following summaries highlight the two most recent Idaho Outlooks available at the writing of the report. The state Division of Financial Management prepares the monthly Idaho Outlook using a data and analysis from a company called Global Insight Inc. Per the Idaho Outlook -News of Idaho's Economy and Budget - March 2008 - Volume XXX No 9: "Global Insight, Inc. believes the economy is in the midst of a mild recession. Huge inventories of unsold new homes and existing homes for sale suggest residential construction has yet to hit bottom. It predicts there will be fewer than one million housing starts in 2008 -the lowest level since World War II. Unfortunately, housing problems have had a chilling effect on available credit, which spreads risk to other sectors of the economy. The economic performance for each state depends on how exposed each is to the current home-building retreat. Idaho Housing Start Forecast Comparison 25,000 20,000 15,000 10,000 5,000 0 __ ~_-- - -~ - --Jan 2007 Forecast Jan 2008 Forecast 2003 2004 2005 2006 2007 2008 2009 2010 2011 The national economy had a dramatic slow- down in the second half of 2007 and one- half ofthat was caused by sharp slowing of four state economies with strong ties to the housing industry. They are Arizona, California, Florida, and Nevada." Global Insight believes that the economy should recover after the first half of this year. As a result, the job growth rankings will be reshuffled. Arizona moves to the top of the list during the 2008-2010 period, with Nevada in second place. Florida is 2 ranked third and Utah is fourth. Idaho slips out of the top ten, placing l la' among the states. Wyoming freefalls from third place down to 49a' place." Per the Idaho Outlook -News of Idaho's Economy and Budget -February 2008 - Volume XX~~ No. 8 "This month the Division of Financial Management has responded to increasing concerns about Idaho's economic and revenue outlooks by producing updated forecasts for both." The reports goes on "Essentially, Idaho is now forecasted to lose about one REVENUE SOURCES City revenue comes from two principal sources; one, tax revenue that is used to finance services that cannot be provided on a fee per user basis such as public safety, parks, and city administration and second, fee revenue that results from charging a fee for the measurable use of a service such as consumption fees for water and sewer or connection fees to hook buildings to utility lines. Analysis and projection of revenue is essential to the City's budget development process. Starting in budget year 2002 the City adopted a budget process that a j ~ _~ ~.ti ~ ~ ~ ? { ~~ I ~r T ~r~: ! , I '~ ~t~ percentage point of personal income growth in 2008 (a reduction of $423 million), followed by reductions of 0.2 percentage point in 2009 and 0.1 in 2010. The peak of the forecasted Idaho personal income reduction (relative to the January 2008 IEF) is a decrease of $605 million in 2010, after which the gap begins to close." Consequently the Division of Financial Management lowered the State's FY09 revenue forecast for individual and corporate income tax and sales tax. Idaho is still expected to not suffer as badly as other areas of the nation and to be able to recover faster. identified the cost necessary to maintain the current service and activity levels, referred to as the "base budget". Estimated revenue minus base equals discretionary revenue, the revenue that is available to the City to use for program "enhancements". Budget enhancements are additions to the budget for new programs or services to allow the City to provide that same service level in spite of population growth. The following graphs illustrate changes in the base budget and available discretionary revenue over time in the City's three main funds. 3 'l~t~~~''~ ~f'~~'- General Fund Revenue Distribution ^ Grant Revenue ^ Impact Fees Use of Fund Balance ^ Discretionary Revenue ^ Base Budget D l t S F i d R Di t ib ti n ~ ~ $7,000,000 eve o men ces un evenue erv s r u o , P $6,000,000 $5,000,000 -- - $4,000,000 ~, ~ ~' ,~ - ~ ~ $3,000,000 fF ~ t ;y _- i $2,000,000 ~ ~'i $1,000,000 ~_ $0 ' -;-- ----~ -$1,000,000 ~ 'R r~s. F ~~ .~_ Actual Actual Actual Budget Budget FY2005 FY2006 FY2007 FY2008 FY2009 ® Base Budget ^ Discretionary Revenue i $0 -r - . - -$2,000,000- ~ o Dlscreibnary Revenue ^ ease Budget ;~~ -$4,000,000- Actual Actual Actual Budget Budget FY2005 FY2006 FY2007 FY2008 FY2009 $16,000,000 . rEnterprtse Fund Operating Budget Revenue Distributio ~ _~_- $14,000,000 ~ ~ ~~ $12,000,000 - - "' $10,000,000 4 _ _ __ $8,000,000 C ;, $8,000,000 __ __ ~'J ~' $4,000,000 _ _ _ ~~H $2,000,000 ~ 4 Actual Actual Actual Budget Budget FY2005 FY2006 FY2007 FY2008 FY2009 i GENERAL FUND REVENUE The majority of general fund revenue comes from property tax. Other sources of revenue include state revenue sharing and other intergovernmental agreements, cable, electrical, and gas franchise agreements, park impact fees and investment interest. These revenues fund the fire, police, parks, and city administration. The percent of contribution of each type of revenue to the general fund revenue "pie" changes little from year to year. The only "service" that is fully supported by user fee charges is the building department. The building department issues permits and conducts building inspections for both residential and commercial developments. The Planning Department also charges fees for services. The Building Department and • the Planning Department are accounted for in a fund called Development Services. Any revenues generated above total expenditures are transferred to a capital projects fund to be used for buildings or park development projects. Actual audited general fund revenue for fiscal year FY07 fund accounting basis was $24,143,159 with the FY08 revenue projected to be about $26 million. This does not include Development Services revenue. For FY09 we are projecting revenue of about $26.6 million. This amount includes revenues and interest income that are available only for specific uses, such as the interest from the fire truck fund, impact fees and interest, and capital improvement fund interest. General Fund Revenue $18,000,000 ©FY05 Actual $16,000,000 O FY06 Actual $14,000,000 - - - ^ FY07 Actual $12,000,000 -- O FY08 Projected $10,000,000 - -- $8,000,000 -- $6,000,000 - - $4,000,000 - - - $2,000,000 - $0 ey z5 ~~ ey 5~ 5 ,~a+ ~e ~~e a~°' ti~~e a°o r`ye ,e~ Gr ~c ~~~~~ `~~G ~e`~G ~`G~ _A`yG !C ~~ 5~ ~` 5 The external auditors classify income as shown to the right. The auditors combine building fund revenue for purchase of building permits, inspections and planning filing fees with the general fund revenue. For the purposes of this report they will be shown in the development services fund where they are budgeted. For the purposes of the graph fines and licenses are included in miscellaneous income. PROPERTY TAX Property tax is the City of Meridian's largest source of general fund revenue. Property tax is calculated by Ada County based on State of Idaho code. The following is a brief summary of very complicated tax code that has been changed many times since its inception. Idaho code limits the amount of property tax that cities can collect. Starting in the late seventies and continuing through the nineties, the Idaho Legislature passed numerous laws in response to taxpayers concern with increases in property tax. Finally in 1995, the Idaho legislature enacted code that limited property tax increases to 3% over the prior year. The first cap became effective in fiscal year 1997. Later code revisions allowed cities to apply the prior years levy rate to new construction and annexation. A quasi tax revolt started in 2005 with citizens protesting rapid increases in property tax bills. The grumbling started in resort type areas where property values had increased substantially. The Idaho legislature convened an interim tax committee who conducted large public hearings all over the state. State law now requires the homeowner's exemption to change each year as home values change. For 2007 50% of the home value was ~~ Taxes Property Tax Penalties & Interest Licenses & Permits Alcohol Beverages Dog Licenses Misc Intergovernmental State Liquor Apportionment Court Revenue States Sales Tax Sharing States Revenue Sharing Rural Fire Grants Miscellaneous Fines & Forfeitures Parking Fines Charges for Services Franchise Fees School Resource Officers Sanitary Service Admin Fee Recreation Programs Golf Course Expansion Fees Pazk Reservation Fees Pazk Impact Fees Interest General Fund Pazk Impact Fund Fire Truck Fund Capital Improvement Fund exempted up to a maximum of $89,325 for the structure and up to one acre of land. For 2008 the percentage is sti1150 percent but the exemption can reduce taxable value up a maximum of $100,928 for the home and an acre of land. Meridian has traditionally had a low levy rate. During the eighties cities had various opportunities to increase the levy rate. Meridian, as a small town with few services, did not take advantage of them. Now, the only way to increase the levy is with a 60% vote. The levy would be increased to .004 for one year. Meridian unsuccessfully attempted to pass levy rate increases in 2001 and 2002. It is not likely that the City will attempt to do so again in the near future. The levy rate is the percentage of each dollar of the market value of a property that will be paid in property tax. Each year the rate "levied" against the taxable value of all properties is recalculated. The ability to include the value of new construction and annexation to arrive at the maximum property tax that can be levied has been. 6 ~J At the writing of this report in early April 2008 we received a preliminary number from the Ada County Assessor for new construction and a preliminary number from our GIS Department for new annexation. Total taxable value is an estimate only. Final numbers will not be available from the Ada County Assessor for some months. Construction values used to calculate the allowable budget increased dramatically in fiscal years 2005 through 2008 and started to descend in FY09. The taxable value of new construction went from $201,554,633 in FY05 to $494,832,404 in FY06, Componants of City Property Tax Revenue Annexation ^ New Construction Base - __ $zo,ooo,ooo $18,000,000 $18,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 • $695,196,626 in FY07, $679,756,216 for FY08, and an estimated $400,000,000 for FY09. The following graph illustrates the components that make up the total dollar amount of tax the City receives each year. The base is the dollar amount of property tax levied the prior year increased by 3%. The new construction portion of the tax received is the value of new construction multiplied by the prior year's levy rate. The annexation portion is recently annexed property value multiplied by the prior year levy rates. II l-~ , V _~~ ,,~,...,,~ °:f ~~ LTA L~ '" ~/ ~ FY03 FY04 FY05 FY06 FY07 FY08 Est Est Est FY09 FY10 FY11 T'he City can likely expect that the new construction will drop again for the FY10 tax calculation since construction growth has continued to remain moderate to slow. 7 Growth Slow Down Scenario i~omputation of 3°Io budget. increase highest of last 3 years budget multiply by 3% 'New t:onstructlon/Annex :new construction annexation Prior Yearlevy rate new construction budget increase annexation budget increase Maximum Property Tax Taxable Value -:Levy Rate The following graphs illustrate how the City's levy rate decreases as the total taxable value increases. C Actual FY2007 Actual FY2008 Estimate FY2008 Estimate FY2010 $10,281,102 $12,931,414 $15,524,693 $17,23Q787 $10,589.,535 $13,319 356 $1.5,990,434 $17,747,710 $695,193,626 $679,756,216 $400,000,000 $250,000,000' $83,527,350 $103,970,136 $64,800,000 $20,OOQ000' 0.003014075 0.002813912 0.002669721 0.002663432'' $2,095,366 $1,912,774 $1,067,888 $665,858! $251,758 $292,563 $172,464 $53,269'1 $12,936,658 $15,524,693 $17,230,787 $18,466,837'. $4,643,010,873 $5,816,364,506 $6,469,393,441 $6,874,181,310! 0.002813912 0.002669721 0.002663432 0.002686405?- Meridian Total Taxable Value $8,000,000,000 $7,000,000,000 - $6,000,000,000 - - $5,000,OOQ000 $4,000,000,000 "- ---- $3,000,000,000 - $2,000,000,000 ,~.>.: $1,000,000,000 $0 J ~O^ ~O~' ~O~ ,y0~` ~O~ ~OrO ~01 ~O~ ~09 ~~~ ~C _ ~y~ ~5ti 8 STATE REVENUE SHARING State revenue sharing is the City's second largest general fund revenue source. The State of Idaho collects a 6% sales tax however 1 % is exempt from city and county revenue sharing. 13.75% the collected sales tax is distributed to cities and counties. 7.75 is distributed into a program called Revenue Sharing -State Distribution, and 6% is distributed into a program called Revenue ShaYing -County Distribution. 1999. Additional growth in sales tax will be distributed to cities and counties according to population growth. Sales tax revenue sharing is generally on the table each legislative session. The State passed a temporary sales tax hike two years ago to help get through a budget shortfall. This increase became permanent but was not shared with municipalities. The 20081egislature did not pass any legislation related to sales tax. Revenue sharing pool is split as follows: • CITIES - 28.2% • COUNTIES - 28.2% • BASE & EXCESS - 35.9% • SPECIAL DISTRICTS - 7.7% The City portion is divided and distributed based on market value and population. The base is distributed based on the fourth quarter 1999 distribution plus 5%. The excess portion is then divided by population. House Bi11468 passed in the 2000 legislature created a new distribution formula for that portion of the state sales tax that had been known as the "Business Inventory Replacement". The new revenue sharing combined the old Business Inventory Tax replacement portion with the sales tax distribution known as City-County Revenue Sharing. The state revenue sharing distribution remained the same but the amount equivalent to the Business Inventory Tax is distributed like the state revenue, each city, county, and special district will be provided a new base. The base is the amount received for the fourth quarter of Generally the City of Meridian has seen growth in revenue sharing revenue from 1999 thought 2002. In FY03 there was a slight dip in revenue however from FY04 to the present revenue has increased each year. Sales tax sharing increased 19% from fiscal year 2006 to fiscal year 2007. At the time of this report the City has received the first quarter's revenue sharing payment and it is more than the comparative period last year. We expect our FY08 share will be at least $ 3.5 million. In FY09 we will most likely break the $3 million mark again. The Association of Idaho Cities projection has Meridian's share at $3.7 million. Sales tax is impacted by the economy and predicting the economy is extremely uncertain at best. Additionally the Idaho Legislature can change the amounts of sales tax revenue that the state shares with the cities. Therefore we always make conservative sales tax predictions. At $3.2 million for FY09 we are budgeting less then we expect to receive in FY08. The same amount is budgeted for FY10 and FY11. 9 ~ ~s ~ ~ ~~ ~ ' , t~'i r ja9 ~ ~ a ~j~ I ~ I:d ~ ~ ~ 1 ~ f d { 'l ' t ~ f ` ~ ~ I ~ ', ~ ¢~ 4 i ~ i ,L ~~ ~~ ~ ~ ~ i ` ~A d~ I f Z I ~ ~ .y~ . c , _ ' p F '3 . t ~ ~V~ g ~ f ~ Y I ~ ~ < r .~ s q 1 } ~ ~ { ~ i ] ~ ~ { K ~~ ~ ~ ~ 1 ; aj ( I i f i p~ Y ~. h ~'T'Z I. ~~-~ ~ ~ ~ ~@ i II I I ~ ~ , , ~ ~ ~ ~ t; , g+ 5~ ~ , I { i ~ ~ fr y$7 9 1 3 ~ ' ~ r ~ ~ ~i yy k ~ 'E ~ ' ~ ~ ~ ~ t~ { t i ~ ~ "' ~ ~ i f ,~- I' - ~ ~ f- 7 3 i S. i ~ ~~ t i 77 ff , ~;~ a ~ ~' ~ ~'~ J i '~ 1 a ~ w ~ ~ ~ LIQUOR TAX The City receives a portion of the State's liquor sales surcharge. The State charges a 15% surcharge on liquor sold through the State Liquor Dispensary. The surcharge is distributed to cities, counties and specific programs. After distributions to alcoholism treatment, public schools, community colleges, the cooperative welfare account and the state general fund, the remainder is distributed 49% to counties and 60% to cities. For incorporated cities with liquor stores the distribution is based on the city's proportion of total sales. Some portion of the overall city share is distributed to cities that do not have a liquor store based on their population. Meridian has two liquor stores. RURAL FIRE The final piece of intergovernmental income the City receives is from the Meridian Rural Fire District. The City has an agreement with the District to provide service within the fire district boundaries. As the City's boundaries grow, the Rural Fire District service area becomes smaller. The Rural Fire District normally pays 20% of the City Fire Department operating expenses. By special agreement they have built fire stations The amount of revenue the City collects varies. The final amount distributed depends on liquor sales and the Dispensary's needs for working capital. Sales have been steadily increasing and the Dispensary projects that dollar sales will increase 53% over the next five years. The first two FY08 quarterly receipts were 8% higher than the comparable period in FY07. The total amount of revenue is not known until September of each year when the distribution of excess revenue is made. Due to economic uncertainties the FY09, FY10, and FY11 projections will remain at $450,000, just below the $452,000 we expect to receive in FY08. and made other major capital improvements as well as picking up an additional operating expense reimbursement for specific periods of time. The City will be repaying the Rural District for some capital projects, such as the training tower with public safety impact fees the City collects. The reimbursement for FY09 is expected to remain at 20%. The actual reimbursement cannot be calculated until the Fire Department budget has been set. 10 INTERGOVERNMENTAL Descri tion Actual 2005 Actual 2006 Actual 2007 Budgeted 2008 Projected 2008 Budgeted 2009 Projected 2010 Projected 2011 State Liquor Sales Sharing $258,973 $289,951 $418,775 $346,500 $452,000 $450,000 $450,000 $450,00 State Sales tax Revenue Sharing 2,290,885 2,846,180 3,388,596 3,000,000 3,500,000 3,200,000 3,200,000 3,200,00 Rural Fire District Cost Sharing $811,332 $1,022,697 $1,012,106 $1,866,490 $1,966,490 $1,314,000 1,350,000 $1,350,00 TOTAL $3 361290 $4158 828 $4 819 477 $5 312 990 $5 918 490 $4 964 000 $5 000 000 $5 000 00 FRANCHISE FEES The state of Idaho allows cities to enter into franchise agreements with water, gas, electric, cable and solid waste collection providers. The percentage collected varies from 1 % to 6% of the provider's gross sales. Natural Gas -The franchise fee is 3% of gross (net of uncollected accounts) annual sales. The City currently has a 30-year franchise agreement with Intermountain Gas Company which expires January 7, 2017. The revenue has generally increased each year with the increase in the number of households. Rate changes and the weather make it difficult to predict the fee which is paid once a year on a calendar year basis. FY06 and FY07 revenue were both right around $730,000. Additionally it appears FY08 revenue will hit the $700,000 mark. For FY09 we are budgeting $700,000. There is inherent uncertainty about energy costs and weather but increases in numbers of customers and increasing gas prices should offset a warm winter. Cable -The franchise fee is 5% of gross sales. Cable franchise revenue is paid twice a year based on a calendar year. Over the past few years the revenue has gradually increased from $200,000 to around $300,000. We expect FY08 revenue to be slightly over $300,000. With frequent changes in cable company ownership revenue can be difficult to predict so we are budgeting $300,000 again for FY09. Electricity -Franchise fee is 1 % of Idaho Power gross sales in Meridian. The City currently has a 25-year franchise agreement with Idaho Power, which expires November 1, 2023. As with gas, uncertainty over rate changes and weather makes predictions difficult. FY07 revenue was $303,418. Based on revenue collected in the first half of FY08 revenue should be the same or PSI I I~ '111111lAI ;;~; 'J' i~ ~~~ ~i~t ~~" e ~ Vii` 1 ~ 1 l~ 1 ~++ r 8111111! ~, L ? ~ ~ i }, 1 11 `;a '~ r•f .~ ~~ t ?~ ~i ~. z z= ?, ;;' i ;q r slightly higher. We expect revenue to remain consistent into FY09. Since September 7, 1999 SSC has provided a recycling program for Meridian residents. SSC sells the recyclable materials and uses the proceeds to pay for the cost of the program. Any remaining proceeds are paid to the City. The City has C~ determined that various organizations can request monies from the fund to pay for playground or other equipment made from recycled materials. Recycle revenue has increased each year since the inception of the program. Revenue in FY07 was over $100,000. There are expenses associated with the program, around $30,000 per year. GENERAL FUND FRANCHISE FEES Actual Actual Actual Projected Projected Projected Projected Descri tion FY2005 FY2006 PY2007 1•l'2008 FY2009 FY2010 FY2011 Natural Gas $469,042 $732,188 $738,822 $740,500 $700,000 $700,000 $700,000 Cable $216,481 $261,708 $303,418 $ 320,000 $ 326,400 $ 333,000 $ 340,000 Electricity $228,354 $261,970 $265,085 $250,000 $250,000 $250,000 $250,000 Recycle $47,573 $64,369 $109,904 $130,000 $137,000 $144,000 $151,000 TOTAL $981,450 $1,320,234 $1,417,228 $1,440,500 $1,413,400 $1,427,000 $1,441,000 PUBLIC SAFETY Court Revenue: The City receives ninety percent (90%) of all fines and forfeitures collected under Idaho Code. The number of infractions and the pay schedule of each is the basis for the City's fine revenue. The penalty for an infraction is set in the payment schedule adopted by the Supreme Court order. The City contracts with the City of Boise to handle prosecution services, currently neither Meridian nor Boise have been able to get access to the data controlled by Ada County needed to determine if 100% of total fine revenue is collected or if some of it is lost to delinquency. False Alarm Fees: Penalty fees are assessed to alarm subscribers who transmit an alarm signal accidentally. Penalty fees are assessed after more than two false alarms within the calendar year; these fees vary from $25 through $100 depending how many alarm violations have incurred. Animal Control and Adoption Fees: City code authorizes animal fees and fines to be charged for licensing and impounding domestic animals and for violations. Fees tend to remain fairly consistent from year to year, so no significant change in revenue is projected. The City also charges fees for pets adopted from the animal shelter. School Resource Officers: Meridian School District #2 has had an agreement with the Meridian Police Department to provide School Resource Officers at designated campuses and special events. The school district has paid approximately 47% of the officer's wages (the cost of benefits is not shared). The agreement is for the school period; which starts in August and ends in June. As the result of school district budget cuts in fiscal year 2005, the City's school 12 • district money was virtually eliminated. In FY06 the school district once again started contracting with the City for school resource officers. The contract for the upcoming s school year is still being negotiated and the City is requesting reimbursement to assist with the funding of four school resource officers. ~UBLB;SAFETYREVENUE )escriptlon Actual FY05 Ach~al FY06 Actual FY07 Budget FY08 Proj FY08 Budget FY09 Prof FY10 Prof FY11 court Revenue $ 345,812 $ 409,394 $ 531,508 $ 400,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 =else Alarm Fees 11,325 9,625 19,100 10,000 10,000 10,000 10,000 10,000 ichaol Resource Officers 73,507 158,206 159,876 230,825 230,825 200,000 200,000 200,000 animal Control 31.498 46,109 69,650 45.000 45.000 45.000 45.000 45,000 $ 462,142 $ 623,334 $ 780,134 $ 685,825 $ 785,825 $ 755,000 $ 755,000 $ 755,000 PARKS AND RECREATION Parks and Recreation Fees: Specific programs are charged fees, such as the summer recreation programs. The City Council is authorized by Idaho State Code to establish fees for certain services provided. Rates are separately set for each fee. Fee schedules are periodically reviewed and adjusted as necessary to cover related costs. There are two types of recreation programs. Adult sports revenue are fees collected for teams playing in leagues such as the softball league. Recreation program revenue is the revenue collected from a wide variety of classes and activities organized through the City Parks Department. It includes revenue from the summer camp program and special events such as fun runs. Park Reservations: Fees are charged for the reserved use of the City's park shelters, baseball fields and special events held on City property. Revenue projections are based on the population growth, availability of park shelters, ball fields and weather. between the City of Meridian and Cherry Lane Recreation, Inc. A 25- year time extension was put in place in 2001, it expires October 3, 2028. The sum of six thousand dollars is paid per year, in advance, as rental of the municipal golf course property. During FY05 the leaseholder was changed to Lake View Meridian Investors and Boise Ranch Golf Course and the name of the course changed to Lake View. In essence, the $6,000 lease will be returned to the leaseholder for golf course improvements. Donations for Parks: Donations reflected in the budget are various small cash donations the City receives. The larger donations of land, equipment or in-kind services are not reflected in the governmental accounting system except at year-end when the GASB 34 statements are prepared. Therefore in-kind and land donations are not reflected in the budget. Facilities Lease: In October 1978, a 25-year lease agreement was signed ~, .~ ~~' ~t i,~, 3: I i ~~~ ~' ~ }~ l;; ~r> ~,. T ~ ,.: ; x ;: 13 li ~'' s ,y i~ I ~. ~ , 9 t ;: $, f' ~ ' i;1 ~ ~. ~~ r -_~ • PARKS AND RECREATION REVENUE Actual Actual Actual Budget Projected Budget Projected Projected FY05 FYOti FY07 FY08 FY08 FY09 FY10 FY11 Recreation P-og $74,092 $125,343 $171,169 $141,325 $170,000 $175,000 $175,000 $175,000 Park Reserv $32,526 $35,683 $35,431 $35,000 $35,000 $35,000 $35,000 $35,000 Donations $1,659 $20,700 $262,000 $108,276 $181,726 $468,600 $176,325 $205,000 $210,000 $210,000 $210,000 IMPACT FEES The City has had park impact fees for several years. At the issuance of a residential building permit the City collects $1,384 (fee effective Jan. 1, 2008) per single family residence to use for new park development. The money is tracked in a separate account and is used only to develop new parks which maintain the current level of service. In December of 2006 the City instituted fire and police impact fees to help pay for the capital cost of constructing fire stations and paying for major equipment necessary due to growth. The Fire impact fee is $377 per residential building permit and .25 per square foot per commercial building permit. The Police impact fee is $85 per residential building permit and .06 per square for commercial building permits. The impact fees can only be spent for the portion of capital construction that can be attributed to growth. The City has a capital outlay plan that defines what percentage of a planned item is due to growth and maintenance of the current level of service. Impact fees cannot be used to increase the level of service so their use is restricted. In addition, since the Rural Fire Department has paid for several capital construction projects for the City Fire Department (fire stations, training tower, etc.); impact fees collected for Fire will need to be returned to the Rural District. The collection of impact fee revenue has dropped substantially with the drop in building permit sales. In 2005 the City collected over $2 million in park impact fees, for FY08 and FY09 we are projecting $750,000. For FY10 and FY11 we projected a 3 and 5 percent increase respectfully in accordance with same modest increase projected for building related revenues. HOWEVER -when the Parks Department makes agreements made with developers to exchange land for Impact fees, this lowers the impact fee revenue. At this time we are not aware of any such agreements 14 d f ~i - ~ ~ ~ r 1 ~ ~ 1 ~ ~ P f ~ g -~~ r ~ ~ ~ ~ ; I a ~: ~ ~ - , F, f ~i I ~ ~ a xi; E , s ~ {~ i r ~ ~ a ~ , i 1 r v j ~ e g ~~~ . ~ , j ~ ~ ~ i ~ ~~~ i f ~ r ~; ~ 1 i ~ ~ ~ ~ gg33 99g ~ tt~ 2 ' ~ ~ F~ a i ~ ~ t ~ f ~ tti ~~ ~ k rl t- ~r ~ ~ I j f ~ , ~ ~ $ ! , ~ G~ k~ + ~ ~ i ; i f a fi ' ~ t < i ~ b' ; ~ j ~ g ~ ~ ~~ ~ 1f( c ~ -E y rig. 4~4` I { a ~~p { i~ ; : ~5' i ~i - j ~yf ki j, I { ~ I 1 ~ ~~ ~ L 7 k ~ ~ ~ `I` 'tfI I t ~ t~ f ~ j F ~ h ~~ i $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Park Impact Fee Revenue History ~p~ ~p^ ~p'b ~p"~ ~00~ ~~h ~prO ~01 ~~~ ~~p9 PG~Ja~ P~~~a` PG~Ja~ Q,G~~a~ PG~Ja~ PG~Ja~ PG~Ja` PG~Ja~ e~`ea Ja~eti Q~o~ Qi Public safety impact fees are budgeted to stay consistent with the first six months of FY08, no increase or decrease budgeted. They are increased 3% for FY10 and 5% for FY11. Actual FY04 Actual FY05 Actual FY06 Actual FY07 Budget FY08 Est FY08 Budget FY09 Est FY10 Est FYII Parks $1,250,792 $2,041,278 $1,394,519 $891,706 $1,262,000 $750,000 $750,000 $772,500 $810,000 Fire $445,555 $480,000 $500,000 $500,000 $515,000 $540,000 Police $103,116 $120,000 $120,000 $120,000 $124,000 $130,200 Total $1,250,792 $2,041,278 $1,394,519 $1,440,377 $1,862,000 $1,370,000 $1,370,000 $1,411,500 $1,480,200 LICENSES AND FEES The City collects fees for various licenses percentage of general fund revenue and do nd permits. These fees are a minor not change significantly from year to yep ICENSE REVENUE Actual FY04 Actual FY05 Actua/FY06 Actua1FY07 EstFY08 Est FY09 EstFY10 teerLicense $9,150 $13,412 $16,350 $15,000 $16,000 $16,000 $16,000 iquorLicense $10,125 $11,395 $13,845 $12,000 $13,000 $13,000 $13,000 Vine License $6,500 $9,473 $9,924 $9,000 $10,000 $10,000 $10,000 DEVELOPMENT SERVICES FUND BUILDING AND DEVELOPMENT REVENUE Fees collected for building permits, inspections and planning and development services are general fund revenue. The City accounts for these programs in a separate fund called Development Services. The revenues have historically paid all of the expenditures for these activities. Any excess of revenue over expenditures for a fiscal year is transferred to a fund set aside for general fund capital projects. The cost of economic development and related projects is included in this fund. 90% of the revenues collected in the Development Services Fund are from the Building Department. The Building Department issues and collects money for building permits and performs building inspections. The Building Department contracts with inspectors who conduct 15 building, electrical, plumbing, fire and gas inspections for residential and commercial building projects. These private inspectors are paid a percentage of the permit fees. Permit fees are based on the dollar value of the project. Both Building Department and Planning Department revenues are obviously Development Services Fund Revenue ®Building Dept $8,000,000 ^ Planning Dept ~~ ' $5,000,000 $4,000,000 ~ i f $3,000,000 ~ $2,000,000 $1,000,000 ~ $0 Actual Actual Actual Budget Projected Budget FY05 FY08 FY07 FY08 FY08 FY09 r~ completely tied to construction activity. When building growth drops, the revenue will drop correspondingly. 'The following graph shows Building Department revenue compared to Planning Department revenue. The last quarter of FY06, residential building permits sales dropped radically. Sales have stayed low through March of 2008. Predictions for the housing slump vary anywhere from one to two years. There is a consensus that it will not blow up to the levels of 2005 anytime in the foreseeable future. Residential building permit sales in Meridian for the first six months of fiscal year 2008 were less then the comparable period in fiscal year 2007. Commercial permit sales on the other hand have stayed fairly consistent the last three years. A commercial growth spurt tends to follow residential growth. We are going to use the first six months of this year for our FY09 budget numbers. Hopefully this number will be conservative enough. The following graph shows the dramatic and steady decreases in residential building permit sales from 2005 to the writing of this report in April of 2008. 16 C~ City of Meridian - # of Residential Building Permit Sold -~ FY2005 + FY2006 450 - - 400 _' FY2007 350 - --- - - - - - °~ FY2008 300 _ -- -- _ - - - °- _. - ---- .. 250 _~ - - - _ -_ -, ---- v 200 - - - -- -__ 150 - - --- - -_ -- -- -~ - - - 100 - -""°"- - - - ----- --- ~_ _ LL._ ~. ~ -__....,a ,_._~- 50 -_ .- -- ~- -- - - -~-:- _-~_ - ---- 0 Oct Nov Dec Jan Feb Mar April May Jun® July Aug S®pt City of Meridian - New Commercial Building Permits Revenue $350,000 : __ -:.M - ..., -~ FY2005 $300,000 ~ - - ~ FY2006 - _ FY2007 $250,000 J - _ - - ~ FY2008 - - --. $200,000 ,,~ - - - - _ - - $150,000 ~ ~. M ~ '~• -~~+r- _~ ~~ ~, ;~ $100,000 _ -' -~ _ - - - ~- $50,000 ~- ~ ~_ ------- $0 _ ~ >~ . Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug S®p Commercial building permit revenue is very hard to project. The fee charged is based on the size of the project. The revenue for one large commercial project may easily exceed the revenue for several smaller projects. Fire Inspections & Permit Fees: Fees the Fire Department charges are to cover the cost of fire sprinkler plan review, site inspections, fire sprinkler compliance and other fire inspections required outside the normal working hours. Effective October 1, 2003, the City Council approved the fire inspection fees to cover the extra cost caused by commercial growth in Meridian. These fire inspection fees are based on size of new multi-family dwellings, new commercial buildings and any commercial remodels. During fiscal year 2005, the collection of all these fees was moved to the Building Department 17 • t r'ICn1 RGYGW YC Actual Actual Actual Budget Projected Budges Estimated Estimated 2005 2006 2007 2008 2008 2009 2010 2011 lenttal $3,024,465 $2,042,732 $1,006,697 $1,200,000 $800,000 $800,000 $824,000 $865 8ne Permits -32% -51% 19% -33% 0% 3% ibtng $739,528 $692,863 $400,109 $400,000 $285,000 $285,000 $293,550 $308 $534,541 $594,410 $391,362 $400,000 $340,000 $300,000 $309,000 $324 rtcal $484,051 $514,315 $347,923 $300,000 $256,000 $250,000 $257,500 $270 $1,758,121 $1,801,589 $1,139,394 $1,100,000 $881,000 $835,000 $860,050 $902 2% -37% -3% -20% -5% 3% martial E726,925 $962,860 $1,248,294 $930,000 $1,000,000 $1,000,000 $900,000 $900 32% 30% -25% 8% 0% -10% I Permit Raver $5,509,510 $4,807,181 $3,394,385 $3,230,000 $2,681,000 $2,635,000 $2,584,050 $2,667 Inspect Fee $168,955 $321,734 $358,298 $250,000 $300,000 $300,000 $309,000 $31 $22,472 $22,208 $22,000 $22,000 $22,000 $22,000 $22,000 $22 it $5,700,937 $5,151,123 $3,774,683 $3,502,000 $3,003,000 $2,957,000 $2,915,050 $3,007 PLANNING DEPARTMENT REV Fees for the Planning Department cover the cost of development applications; site inspections, site and landscape plan reviews, certificates of zoning compliance etc. Effective January 2, 2002, City Council approved new fees and increased fees to cover the costs that were not being recouped through the old fee structure. The fees were increased again in September of PLA110VING REVENUE Actual Actual Actual Budgeted ProJeded Budgeted Estimated Est/mated ?005 2006 2007 2008 2408 2009 1010 2011 Filing Fees $355,993 $499,283 $330,165 $400,000 $185,000 $200,000 $206,000 $216,000 40% -34% 21 % -63% -39% -38% -4Ei% N6sc $1368 324.87 Total $357,361 $499,608 $330,165 $400,000 $185,000 $200,000 $206,000 $21'6,000 ENUE 2005. The new fee increase substantially increased fee revenue. Yet another new fee schedule will be effective April 1, 2008. As with building permit sales, Planning Department revenue has dramatically decreased during this construction slow down. It appears that FY08 revenue will be less then FY07 revenue. 18 ENTERPRISE FUND The City provides water and sewer services on a fee basis. There are two separate fee structures. Water and sewer usage fees are charged for the day to day operation and maintenance of the existing plants. Assessment (connection) fees are charged to build out plant infrastructure and increase the service area. Connection fees are charged when a new property "connects" to City water and sewer. Total enterprise fund revenue has been decreasing since FY05. FY05 revenue was $23.7 million, FY06 revenue was $22.4 million FY07 revenue was $18.9 million with FY08 revenue projected to be $16.8 million. Fees just from utility usage sales for this period have increased from 12% to 16% per year with total utility accounts growing Enterprise Revenue -Construction and Operating p Construction o Operating $14,000,000 $12,000,000 M $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 J~" x~ w $~ ~ti, a ~w A '9 '9 r ct4a'?OO~ct4a'`'OOSc~4d'?OOSc~4a'?00, ole~ea? 4 gQ~?00 0' 008 9 • from 21,357 at the end of FY05 to 24,927 by March of 2008. As building has dropped connection fee revenue of course has dropped. This revenue source slid from a high of $15 million in FY05 to $3.9 million in FY07. Based on the first six months of the year, FY08 could end up around $3.6 million. Interest income earned by the entire Enterprise Fund is added to the construction revenue. There is a third component of enterprise revenue, the value of sewer and water lines put in by developers and owned by the City. We do not budget for contributed capital although it is included as revenue in the audited financial statements. Contributed capital ranges from $9 to $12 million. 19 ~! FY07 Actual Enterprise Operating Income Sale of Meters, Otl~er Fees, Engineering 5325,007 5248,272 Fees, S387,721 i afar Usa Fees. S war Usa 4,381,7 Fees, 58,052,32 UTILITY USAGE FEES We predict that by the end of FY08 the City will have around 25,000 water accounts. As discussed above utility WATER The rate consists of two components: FY07 Enterprise Construction Income $7,332,328 accounts have been increasing from 12% to 16%. The City has two sets of fees: a fee for water usage and a fee for sewer usage. • Base (minimum charge) -Administrative costs that stay fixed regardless of the level of operation. For example, billing and accounting services. Even if the account has zero usage this rate will be charged. • Volume Charge -Covers the direct costs of providing the service, costs tend to fluctuate with the quantity of output. Such costs include maintenance and repairs, depreciation of assets and plant labor. The fee structure is as follows: • The base fee is $4.04. The volume charge (cost per 1000 gallons) is $1.39. Projecting water sales is not clear cut. Factors like weather, length of the irrigation season and water conservation are impossible to predict. Water revenue changes from year to year are somewhat erratic. Water sales were down by 4.77% in FY03 and increased 8.7% in FY04, .88% in FY05 and 16.45% in FY06 and 15% in FY07. The number of water accounts has increased steadily. At the time of writing this report, March 2008 sales for the current year are about 33% more then at the same time last year. A significant part of this increase is due to the irrigation company turning irrigation water off early in the fall of 2007 due to a water shortage. Most new subdivisions in Meridian have pressurized irrigation and do not need to use City water 20 • to water their landscaping. However when the irrigation went off early homeowners had to use City water which spiked water sales. SEWER For the FY09 budget forecast we are increasing revenue 12%, 3% less then actual increase between FY06 and FY07. We are trying to adjust for a smaller increase in the number of accounts but an increase in the fees effective October of 2007. The fee structure is as follows: • The base fee is $4.74. • The volume charge (cost per 1000 gallons) is $3.04. The philosophy and methodology for the monthly user sewer charge is the same as the water charge with one change. The system cannot separate water used outside the house from water used inside the house. Water used inside the house goes into the sewer system. So, to calculate the sewer rate for each user the City averages the gallons used by the homeowner during the four winter months December, January, February and March. This is based on the assumption that no water is used outside the house during those months. This averaged rate is recalculated on an annual basis. As with water sales, sewer sales have fluctuated in the last few years. Sales increased 22% in FY03 (after the rate structure change), 10.44% in FY04, 5.78% in FY05, 14.54% in FY06, and 12% in FY09. For FY09 we are forecasting an increase of 6%. At the writing of this report sales are running 8% ahead of the comparable time period last year. Total Utility Usage Revenue Compared to Number of Water Accounts $18,000,000 35,000 $16,000,000 30,000 $14,000,000 `" " $12,000,000 ~ == ~_= '" 25,000 $10,000,000 20,000 $8,000,000 15,000 $8,000,000 ~" (Total Utility Sales 10,000 $4,000,000 ~ Water Accounts 5 000 $2,000,000 , $0 0 ~p ~~ Ory og gyp, oh o6 0., Orb ~o~ ^o ^~ do do ,yo do do do do ,yo ryo ,yo do ryo 4~oa 4~a~ ~~ rya. ~yw ~yti ~yti 4~oa ~~~ ~~ o~a ~~ P P P P P~ P Po Po 21 0 ASSESSMENT FEES Assessment (connection) fees are: • Wastewater o Treatment - $968 o Collection City Projects - $380 o Collection Contributed - $1,401 o Total - $2,749 • Water o Distribution and Supply City Projects - $527 o Distribution Contributed - $1,267 o Total - $1,794 When a building permit is issued, a utility connection fee is charged. This revenue is called assessment revenue. Assessment fees are calculated and structured to recover the costs of replacing capacity in the systems taken up by the new connections. When a new residential property connects to the City Sewer and Water systems, the homeowner is assessed $2,749 for a sewer connection and $1,794 for a water connection. Part of the fee is intended to assess new connections to the system their proportionate share of the capital costs of the existing treatment plant. The other part of the fee is to expand or extend the system and in the case of a certain size water and sewer trunk extensions provide funds for reimbursements in lieu of the traditional Latecomer Agreements. The assessment is collected at the time the building permit is issued. For commercial assessments, Public Works makes a determination of the amount they think a residence will use, referred to as "ERU" an "equivalent residential unit". For example, a business might be assessed 10 ERU's, which means that they will use an amount of water equivalent to the amount that 10 residents would use. Assessment revenue increases and decreases along with construction increases and decreases. Projected assessment revenue for FY08 has decreased 75% from its high of $15 million in 2005. For the FY09 budget we are going to leave the revenue the same as the FY08 projection. Water residential connections - $1,100,000, Water commercial connections - $390,000 Sewer residential connections - $1,500,000, Sewer commercial connections - $930,000. 22 ~ ~ ~ i ~t,! j. N1 ~} 1~. ri a i ~ ; t ~ ~ ~ i8 h ~A I i I f } t ~ t ~' ~ , ~ [ ~$ 1' f f~ v3 ~ ~+ ~ l i S n } ~ ~ '_ ~,~ ~ ~ +` ~~~~y~ S ~~ '~ ~ ~ r ~ } . ~ ~~ ' I i ~ } ~- ~y ~ ;~ ~ c ~ `p t ~ ~ r~ 3 ~ ~~'.,r r ~_ ... (t ~ [ '• ~ b 't F S ~ j t ~ ~ 3 p ~ ~m, ~ :~, ~k ~ ~ ' f ~ '~ ~~ j ! I !! . i ; ~~ , a p ~ t p ~ k ~ S ~ ~~ ~ ~~ ,y ~ ' , ~ } t j F' ~1 ~ ~~ ~ y [ '~ ~ t ~ ~ ~ i. C ~ ~ i ~ rj ~ ~ '~ I ,~ I } c ?~ k ~ ~ I ` ~ ~ 1,. ~ ~. ~ a Ftt ~~-__- 1 7 ~~, ` $ ~ ~ } i ,I ~ ~ ~ ! i :f f ' ~~ E ~ ~ ;~ 3 IF ' i. it ( ~ ~ ~, ~ ~ ~ Ts 5:. ~ '~ c ~ Y ~ i. k y ~ i _ . ~ ~ ~ ~ ~.~ L J~' ,1 z t i ' i v ~ t 7 Y t d ,~ k E j • Residential Connection Fee Revenue $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 - - -}-water -F sewer ~ti°°~ ~ti°°~ ~ti°°6 ~ti°°~ ati°°° ati°°° ati°~° ati°~~ ~~ ~~ ~~ ~~ Gee etie Gee Gee P P P P Q`o~e ~Ja~ Qio~~ Q`o~e Commerical Connection Fee Revenue $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 ~J~`~ooa ti~a~~oo~ ~J~`~oo~ ~~~`~001 ea~oo~ ti~~9 ~o,~o ~ryo~~ G G G G ~+' Qi~~ GK~ ~+'~ P P P P Qto~e ~Ja~ Q`o~e Qto~e PUBLIC WORKS REVIEW FEES Effective March 1, 2002, City Council approved the New Fee Schedule for the Public Works Department. Resolution 02- 374 established fees for services related to, but not to exceed, the actual cost of providing said services. Services include the Public Works review of development application; inspections, site plans, development plan reviews, Water, Sewer and Drainage System inspections. During the building boom these fees have generated up to $500,000. However it appears that FY08 revenue will be down to $200,000, we are using the $200,000 number for the FY09 budget. 23 ~ Water -~-Sewer I i Sanitary Service Administration Fee Solid Waste Disposal - T'he City has contracted with a private company, Sanitary Services Co to provide garbage pick-up service since April 1, 1997. The City receives 6% of gross sales for an administration fee. The City includes the INTEREST INCOME All of the City of Meridian's funds have cash and investment balances that generate interest. The City's investment vehicles are in accordance with the Idaho code. The City retains an investment advisor who, for an annual fee of a quarter of a percent of the dollar amount invested, maintains a portfolio of certificates of deposit, and government bonds of varying maturities. The City also invests in the State of Idaho investment pool. The pool behaves somewhat like a money market account; it is highly liquid with no restrictions on deposits or withdrawals. Due to the lack of restrictions the interest rate is generally low. The State of Idaho allows local governments to invest in its diversified bond fund. Fees for participating in the bond fund are minimal. This fund is considered to be a longer term investment and withdrawals and deposits are limited. During FY07 short term interest rates were actually higher then longer term rates so the City maintained an unusually high balance in our interest bearing checking account. At the writing of this report (spring 2008) short term interest rates have decreased and in particular the bank has decreased the interest rate on our checking account. The decline in short term interest rates in the first quarter of 2008 was dramatic. Longer • garbage collection charge on its utility bills and remits to SSC. The SSC administrative fee revenue has been increasing annually along with the growth in the City's number of households and indexed increases in the fee rate. term investments rates are a better choice. However due to large construction projects, such as the City Hall, the City needs to maintain a fairly liquid position. Therefore the state investment pool is a good choice, it is highly liquid yet the rates are higher then the checking account. At the end of March 2007, our total portfolio was averaging just about 5%; at the end of March 2008 the average was 3.8%. For FY09 we are going to use 3% as every indication is that rates will continue to decrease. The tables below show the historical and projected fund balances and interest income. The general fund includes the fire truck fund. The enterprise fund includes the assessment reimbursement fund. CIP stands for capital improvement fund. The balance in the development service fund is transferred to the capital improvement fund at the end of each fiscal year. The development services fund is used to account for the Building Department and the Planning Department. In prior years during periods of growth there have been large transfers to the CIP fund. All of the CIP fund will be used for the construction of the new City Hall. The fund balance will be depleted before the end of FY08. With the drop in building permit sales; there will not be any year-end transfers into the fund. 24 Subsequent to using the CIP fund we will start using the general fund for City Hall construction. This will deplete the general fund by about $12 million. Construction is scheduled to be completed in the fall of 2008. The park impact fund grew rapidly during the building boom but revenue dropped off with the building drop-off. Almost the entire fund balance has been budgeted. We are now collecting public safety impact fees. Fire impact fees have built up to around $500,000 but those funds are targeted for the purchase of a fire truck. Any remaining funds will be reimbursed to the Rural Fire District for the funds they advanced to pay for a fire training tower. The enterprise fund balance is decreasing as large capital projections are completed. Additionally in FY08 there have been large developer reimbursements. There is several capital projects that are budgeted but not yet started plus increases to the fixed through connection fees have dropped off significantly during the construction slow- down. It appears that all of the fund balances will end FY09 with much smaller balances then they ended with in FY07. As a consequence of that and lower interest rates interest income will be less then in the past few years. The graph below, shows the City's investment portfolio as of March 3 1, 2008. Investment Portfolio $20,000,000 8.00% $18,000,000 ~ D°Ilar Value $16,000,000 ~ Percent Yield 5.00% e $14,000,000 $12 000 000 4.00% o >- , , c $1Q000,000 _ _ -~ 3.00% ~ $s,ooo,ooo "b --' $a,ooo,ooo j ~ ~ :` ~ j 1.oo°io $z,ooo,ooo -; ~ 4_' GOyerneO~ ~lf°fp®Mstua~ pUnab®cl~pg ~eopyR~s~®storCa~h ~-°Sta~ pO O~ 25 • GE11'ERAL FUND Actual Actual actual Actual Budge Frgactrd Budgeter Prgected Prgected R@V®r1Ues FY2004 FY 2005 FY2D06 FY2007 FY2008 FY08 FY2009 FY2010 FY2011 $7,151,597 $8,567,301 $10,840,324 $13,434,463 $14,581,019 $15,524,890 $17,231,000 $18,487,000 $1x813,00 Licenses and Permits alcohol9o3rrees $25,350 $37,006 $48,442 $53,196 $39A00 $45,000 $45,450 $45,450 Dog License/adoptlon $31,070 $31,498 $46,108 $6x650 $45,000 $451,000 $45,000 $45,000 Miscellaneous $2A90 $44989 $o $11,482 $0 TolalOcenses•permlts $58,510 $113,483 $92,550 $134,308 $84,000 $80.000 $9D,450 $90.45D State0quorapport $227,943 $25&973 $289,981 $41$775 $348,500 $452,000 $450,000 $450,000 State revenuesha6lg $1,922,055 $2,290,985 $2,848,180 $3,388,596 $$000,000 $3,50x000 $3,200,000 $3,200.000 Rural Ftra $821,328 $811,332 $1,072,887 $1A12,107 $1,988,490 $1,96x490 $1,314,000 $1,350,000 Grarrts $102,218 $555,910 $13/A80 $48,621 $180,000 $230.500 $231,789 $0 Total trdergovemmelrtal $3075,542 $3,917,201 $4,296,519 $4,868,089 $5,492,990 $8,14$990 $5,201,789 $5,000,000 Fines and forfeitures Court Re/enue $288,597 $345`812 $417,132 $523839 $40D,000 3''10x000 $500,000 $500,000 Other $7,969 TotalFlnesandFarfeitures $288,597 $345,812 $417,132 $531,507 $400,000 $500.000 $50D,000 9500.000 FranchiseFees $738,722 981387/ $1,24,885 $1,307,324 $1,250,000 $1,310,50D $1,278p00 $1,283000 Chages forSarvlce SchoolResour~Offlcer $148,721 $73581 $158,206 $15x878 $230,825 $13x825 $200,000 $200.000 SaNfayServiceAdmtn $24,317 $320,884 $421,003 $50x331 $432A00 FalseAlarnFe~ $12,477 $11,321 $9,825 $1x100 $10,000 $10.000 $10,000 $10,000 Recreatlon programs $47,121 $73882 $175,343 $171,14 $141,325 91170.000 $175A00 $175000 ParkResenatiorm $17,050 $2$396 $33,182 $35431 $35,000 $35000 $36,000 $35000 O81er $16,880 $&5,000 $14Q000 $149,000 $15x000 ParklmpactFees $1,25D,792 $2,051,878 $1,385,169 $891,706 $1,282,000 $/50,000 $750,000 $12x000 Fbe trnlmd F~ $44554 $4BDAOO 9so0.o00 $590,900 $515000 PdicelmpactFees $103118 $120,000 $120.000 $120A00 $772,500 Total charges farseMCes $$482200 $3,487,130 $3398,372 $2,351,974 $2,788,150 $1,961,825 $1,839A00 $1,983500 nterestRestrlcted I $83,402 $77,273 $183,557 $124,803 $100A00 $70,000 $30,000 $30.000 ~ntaestUnrestricted $34,294 9.337,874 $689,808 $918,038 $375,000 $800.000 $380,000 $350.000 Rent $11,548 $10,348 $16,270 $6,732 $0 9D $0 921 Donatlarls $1,184 $87,080 $38,229 $32$893 $3A00 $10,200 $4,000 $4,000 M~cellaneous $1,684 $24,960 $27,385 $3»,217 $13,000 $0 $0 $0 Total Mlsce0aneous $21,424 $132,389 $79,884 $388,842 $18,000 $10.200 $4,000 $4,000 TOTAL REVENUE $14,181288 $17,872,100 $21,234A12 $24,037,399 $25105,159 $28,218,208 $28,632,838 $27,707,850 Income ReBtrlc0®d $1,314,184 $2,128,951 $1,558,726 $1,565180 $1,982,000 $1,440,000 $1,400A00 $1,437,500 UlcameUnrestrlcted $1$887,094 $15,743149 $1x875286 $22,47$179 $23143,159 9124,77x208 $25232,639 $26270,450 26 ~ ~K L ~ ~ ~ I 2Z 1 -n ~ ~ ~ ~ ~ : ~ ilk ~ ~ ; ~ t q 'S~ i 1 l ~ , r ~. ~~k I ~ i ~ 1{ ~ i ~~ ~ ' 4 ~ ~ ' ~ ~ ~ p 1 ~ A t e, ' hh 7 j .. 2 ~ { .~ I '~ I 1 i e ~ ~ ~ ~ t ~ t ~ I 0 ~~ ~t ~ ~ r ~ ~ ~ f ~ : I ' ~ ~ ~ ~ t, ~ ~~ ,, ~~ ' l {{ yy V' ', f ~a ~ ~ ~ C ~1~ E ~ ~ 4 t ~ ~p ~ ~ ~ ~ i , ~ i i i ~ri 1 ~~i ~ ~ 1. ~ ~[ ~ 4 > ' 1. ~ ~ ~ + i ~ ~~ ' pp ~ ~ 54 ~ ~~ ~ ~ ~~ , I ~ I ~ ~ ~,, ~ . ~ 6 ~ . ~ ~ ~ ~ G e ~ ~ Y i ~; ~ x 1 i S (' 1 ~ 4 i 7 ~ II t F: ~ ~ ~ ~ p S ~ Y. g ~ j i `"'1'111 • CAPITAL IMPROVEMENT FUND Actual Actual Actual Actual Budget Projected Budgeted Projected Projected ReV@n UeB FY2004 FY 2008 FY 2808 FY2007 FY2008 FY 2008 FY 2808 FY 2009 FY2009 Intaest $121,673 $298,123 $281,244 $100,000 $100,000 $0 $0 $ SPECIAL SERVICES FUND Actual Actual Actual Actual Budget Projected Budget Projected Protected ReV@nues FY2004 FY 2008 FY7008 FY 2007 FY2008 FY2008 FY7L09 FY2010 FY7012 Licenses and Pannlis $3882A32 $5,508.510 $4,807,181 $3,394,385 $3,230,000 $2,681,000 $2,681A00 $2,532,550 $2,813,000 FlrelnspedionFees $96,336 $168,855 $321,734 $358,295 $250,000 $300,OOD $300,000 $30$000 $318,00 Ch age forService AdaCouMyMpactFees $22,000 $22,000 $72,000 $22,000 $22,000 $22,000 $22,000 $22,000 $22,00 FOing Fees $271,325 $35Q957 $321,734 Si30,185 $400,000 $185;000 $185,000 $191,000 $201,00 Total charges far services $293,325 $378,95/ $343,734 $352,166 $4?2A00 $'107,000 $201,000 $113000 $223A0 Interest $24,977 $83802 $118,882 $102,699 $50,000 $40,000 $22,500 $20,000 $20,00 Mbosllaneous $618 $247 $247 $35,836 $0 TOTAL REVENUE $4,298,188 $8,121,571 $5,581,788 $4243345 $3952,000 $3228,000 $3210,500 $3,074,550 $3174,000 TERPRISE FUND ~~ - - Actual Actual Actual Actual Budget Projected Budgeted Projected Projected Revenues FY 2004 FY 2005 FY 2006 FY2007 FY 2008 FY 2008 FY 2009 FY 2010 FY 2011 Ch ages for seMCes Water revenues 3248,597 3,215,095 3,813,854 4,381,783 4,333,619 5,039,000 5,844,000 8,321280 7,080,000 Sewer revalues 4,442,941 4,899,818 5,383,204 6,0.52,325 6,558,106 6,97,000 7,099,960 7,624,757 8235,000 Sale of meters 455,505 830,000 599,670 325,007 400,000 200,000 200,000 706,000 216,300 Latecomers 947,804 2,350,824 540,800 30,198 0 Engineedng Fees 397,721 350,000 780,000 200,000 706,000 218,300 MlscaOaneous 598,962 752,168 750,726 216,704 200,000 200,000 200,000 206,000 216,300 Nterestlnowrre 1,134,749 1,239,371 2,075,171 2,728,460 675,000 1,000,000 600,000 600,000 500,000 Watacomrections 2,576,677 4,007,089 3,&x,036 2,726,097 2,770,000 1,513,000 1,490,000 1,535,000 1,611,650 Sewer can nadlons 4,332,476 6,513281 5,392,816 3,063,550 3,640,000 2,181,000 2,049,000 2,101,000 2206,750 TOTAL REVENUE: 17 735 691 23 677644 22 277 18 921 1 18 876 726 18 860 000 17 960 38 0 Q317 20 28'1 00 OpaffiIngRevewe 9,172,204 9,970,161 11238,486 11,717,897 11,699,&50 12,309,000 13,303,760 14,567,837 15,914,100 Capital Project Reverwe 8,613,314 13,707,359 11,172,017 6,806234 6,626,815 4,361,000 3,930,200 4,036200 4,151,400 27 O Ol ~ N ~ N ~ Ol~ v n v ~n o v m m i~~ - ui ri . ai ri o ~ n~ rn n m o rn m N O) O) O) N O) ~ M t0 O) f7 ~ ~ c0 F N N M t0 p0p00p0 mI ~ m to o p ~ W p O O ~NV°Qm ~~~ No d) J ~~~~~~tf en ~i s» m N in om mm~u~pp m N O O n N m N (H m N n o N m m m m ~0~~~ vrnic~+ ~c9i ~ O fA fA N i» es v> `~ u~ a ~ 0 0 N n ° °D ° ° ° o c +> o ~m o m o ~ N d' O m 0 0 0 0 C m V J O O R O) m O m 0 0 p.-m N W Om 00 n R ~ N m O N ( p t p p ~ N t 7 V ~O ~ ~ Oni ( O ~ p N f fp fA N (A lfl ~~ ~ V3 43 ~ m a'G+ O O N m O) n O M 0 0 m W n n 0 0 0 0 OO)n tpm 07O mOO ~ V q N I 7 m m~ m rn V m N LL~ N O f0 m~ V m'fli»~i» i».» vs a _ 3 E ~ ~ In o~p N N V O ~ O ~ f'7 V V m O N p E O o p O ~vj V C)~ iO~M~~ ~ O ~EAM ~~~~~ ~ 0 ~mc~0o ~i°orn°o°o ~~ m o m o m o 0 ~ m N M N WW O) O~~ ~ ~f9 fA~ (A~fA Vl fA c~ N Nn ~O 00000 O N n m m 0 p m n m m m O m~ n N O N O P7 n ~~ ~~ C Hf to (fl fA Vi LL (aa(~~ O amD fop 0 0 0 0 O ~ ~ ~ ~ ~ r O N _~ m m N n n O M O O n. N th W O D7 a 0) E A ~ ~ ~ m v m v ~ N N (m0 n (m0 ~ ~ N m LL ~ ~ eD O O O~ m~ W W ~ ~ ~ ~ ~ 7 R' In n N V 0 0 ('7 O O mmrn m c+~onoo omen co cn mov_oo C ~vj ~N Oi MO~-0 ~ ~ ~ ~ ~ ~ ~ ~ 0 C C ~ ~ ~ . ~ ~ U ym ~p ~+ j t~ Q ~ mo moc+~o ~ ~ {~{.~,, l ammoo~o {=p~~o L m ONi. N~ M O O °D Tr > ~ fA ~~ ~~~~ 'O ~ ~ EA d m O ~ m aQ V oo~v corn u~mc `n ~r~rNi ~omo ~ o ~ ~ g~ ~~ v~0 o ~ ~ ~ ~ ~ ~ Q ~ ~ ~ ~ ~ ~ m O 9 W ~~~ a N gym' ® ~ ~ 3 0 Z O ~ V o ~ 0 L Q~ W y ~ y oo C 7 j` ~o o o }> y >. } ~LL ly O~ o C LLLt r p G . j ~ m m m m~ m~ m V l~L m 0' ¢¢¢¢¢~i¢a` m Z _O U O V Off! N n ~ ~ N rN m o v ~ v m ~ a m ~ ~ ed~ I ~6~ Q O ~ ~ 0 o v aNO ~n ~ O N m N ~ m O ( ~ ~ C ~ O 1 ~ m C ~ ~ ~ ~ ~ d O m m ~ e ~ m ~ m ^ G m ~ U ~ ' ~ O LL o ~ a Q' m ~ O p ..0. t' ~ n ~ ~ m m ~ m E W g y m ~ a~ ~ o o m m v m y w o~ E~ ~~ ~ ~ O F F LL N j 0 O O O FS O O O O ~ ~ 1(~~ ~ ~ ~ ~ O a` _ ~p'm ~ vNi N t0 O ~ N ¢~`~`~~ 0 0 0 0 O O O O O O O O N O O fV m N m N ~ ~ c0 m ~ ~ 0) a m LL N Y 6 ~ m O Ea tivo. rQ O T ~ a O O O ~ O m O O ~n n o o n m ~ ~ ~ 'O m t0 li U LL m ~ F ~ m m a 0. m o ~ C7 E ~ t~ a` ~ A ~ in ~ `~ `~ ~ chi co e ~ ~ to t9 ~ ~ a Q ~ °o_ °o m o ~ ~ ~ a°o chi ~ °o °o °o o nM NM yj ~ m' ~ m' N m ~ I^ C Q'J~ ~ a o E m m E m y o o ~ c cmi ~ ' ~ ~ W u. o] a N N N ~ ~ m i O .5 N N O Z O ~2 C9 ~~ C.9 O p ~ W m t LL U W U • • rtTf 7f.~T I S 7/717/1 (Tlil Via ~[ ui a- va ~u ~~ AGtua1 Actual Actual Budget Rcjected Budgeted RrOje<yed Projected Rfl1/@r1UFS FY2004 FY2005 FY~06 FY20D7 FY~OS FYOB FY~09 FY2010 FY~11 $7,191,587 5~,~ 51484D,324 $13A34463 $14,51'91,019 $15SL4~ $17,231,000 $18l~,000 $1Q813,01 and {~errnlis Aicohd 0cerises $?5,~ 537.006 546,4 $53118[1 $~,~ S4~S~ 546 543s49D DogLicer~JAdoptirn ~~ 531,070 537,4 $46,108 S~69D $46.000 5451 $46,000 $451000 Mscellaneats $2,090 $44,889 ~ $11,462 $fl Total iaenses•pevrniis $58,510 $t13y483 x,560 $134308 $x,000 594 $~A50 $~~ i ntergovemr~ertal ~eiquorapport $227,843 $25$973 52,981 $t1Q775 5348>~ 5~~ $4~A~ ~ 9t~enavenuesharbg $1,972,055 $2,284 $846,180 $3,3Ni596 - $3100D,000 53,504 53-200.000 53Z04o0D Rural Fire $823,326 $8'11,332 51,0~,~'/ 51,012,107 51,986x490 $1,96Q4~ $1,314,000 $1,354000 Qanls $102,218 565510 5137,660 .. S~i621 S1e0A00 5~34~ 5231.78.9 S0. Total iitergovemmental $$07542 $3,9'17,201 $4296,519 $4,86$099 $51492,890 $81148,99D 551201,789 $5,00400D and brFeitures cart Resvenue ~6,5g7 53~~ San,1~ $623,639 540D,000 $3,000 5500,000 s>~gooo att>er TatalRnesandFaFe~res 5286.7 S~i~ $417,132 $7989 SRi1,5~ 5400,E $6040 5500,000 55040 rarrhiseFees 5738.772 $8131877 $1,256,865 $1,307.324 S'4 '~,~ $1„314503 $1,278,400 51,2831000 argesfaServlce SchoolResarae~Iicer 5146,721 57~~1 $158,206 515Q878 $23D,825 5238825 $~,~ ~ ~ryServiceAdmin $289,3'17 $324864 $421,003 $60l~331 $432,000 FalseAlarm Fees $12,477 511,375 59,625 $1Q10D $10,000 51400D $10,000 51400D R~~lon programs $117,121 $7$682 $125,343 $171,1® $141,315 $17Q;Om ~ 5175,000 $175100D ParkReaervaticrrs 517,050 5~~ $33,162 $3q~ $ 53510oD $ $~~ $16y69D $86,0 514$ 5148,000 $156i00D ~~ ParklrrpactFees $1,230,792 52,051,618 $1,393,169 5891,706 51,282,000 $15Q,OOD $75D,000 $124000 Fire ~~ Fees $1.451556 S480A00 56040 550D,000 $61510 Polloe Impact Fees $1031116 511,000 $12q,00D $120.000 $772,3f00 Tdalchargesfarservias 5~48~200 53,467,13a $3y383,372 52,351,974 $,'~78ry13i0 $1,961,825 Sb938,0~ 51,98$50D merest Restr7cted $Hi,402 $77,273 $163,567 $1241803 $100,000 $7400D 53a.~ $~~ rterestlJrrestricbed $3as?-~ $337,Gd4 $689,808 5®1$038 5375,000 $50400D $~.~ ~4~ Rent $11,548 514346 516,270 ~iT32 $0 ~ $0 ~ Dor~tlars 52,184 S97,o8D 536,229 $~~ 53~ 514 54,0 $4,000 Mscdtaneors 57,E $24,880 527,385 $~'R 513,000 50 ~ 50 Total Msaa~aneoris $21,424 $132,389 $79,884 53681842 516,000 $70,20D 54,E S4~ TOTALREVEIaIE 514;181,288 $17,872;100 $21,234,012 $24,037,359 $251106,158 S~Q208 Ski 527,70778 hrocmeRestrkded $1,314,194 $2,128,9311 $7,568.726 $1,565118D S'4 57,444000 $1,40D,~0 $1~L37,500 hrcarrretJrrestrlCted $1867,094 $1517431149 519,675,286 $22,472,179 5231143,158 $24,776120B 5~1~,~ 52~74~ f ~ ~i ~ ' ~ ` ' i II _ I ~ ~ t ~~ ` ~ s ~ < ~ ' t ` , ~ ` p ~ ' ~ ~ p e ~ x ~ ~ t I 7 t k: y ~. g I ~ ] ~ 1 1 ti ' 1 ' F r { j ~ F 1 ~ ~~ -~~ ~ }: ~ ~ Y ' ~ g F ~ ~ ,~ ~ . . i 3 '~. 'j 1 i ~ ~. ~ ~ 1 ~ - i 5 i _ y ~ ~ f I ~' jij ' ~ fi ~ ~ ~ i I {f t ~ ~ 5~ # ~ ~ _ ~ z i r a ~ 1 I ~! ; ~ M1 - t i t { ~ ~ ' yy~ ~ 4 ~ ~~ ~ ~ ~ S~~ ~. i ~ - [[ } ~. a ~ b~ ~ ~ ~ , 7 i , f C ~ € ~ ~ x~ t' S ~ ~ - ~ 1i' ~. ~ ~ p x 7.~ ~ f ~. ~ T I i n ~ ~ ~ S ~f~ i ~ ~ g ~ t ~ ~ ~ ~ ~ ~ ~. i ~ S 0 ~~~~o~ A~ual ~ Achlal ~~ ~. ~~ ~~ ~~ ~~ ~~ ~~ ~~ ~2~ ~~ ~2~ ~.e~ ~~,~ ~,~ Szs1,244 ~m~0 ~~~ 5~~~~~~ Ali Ar~.el ~ ~~ ~. ~~ ~. F~ev~nttes FY2004 FY2006 FY~1106 FY20V! FY~08 FY2006 ~2>09 FY2010 FY~12 nsesardR~rrrits $$861,032 $51510 $~ ,781 $3,394,383 5230,000 $2,b"6'1,~0 $~681,~0 52,53~55D $2,613 Irspedlae~Fees $95y336 $16966 $321,734 $36!1,298 x,000 S30g00D 5300,000 530,000 5318 rgesfcrServioe Ada ~+iY Impact Fees 522,000 52000 52zooo 52~~0 52zoo0 52000 522,0 $Z~,000 ~~9 Fees $Z~~ 5356i~i7 5321,734 $33q,166 $400,000 $1851000 5188,000 $191,OOD $~t Tcl~dargesfarsevioes $293,325 $17$967 $343,734 $36166 $4?2,000 $x07,000 S~I,000 $213100D $223 $44,977 Smi90e 51'03,892 51o~s59 5',8,000 $40;000 $?2,500 5201000 $20 ellanews $616 $?~ SZ47 $351833 $0 TdiA~L $4291.186 911121.571 ~i99f_7B8 Sd?b3~ ~~ron ca~amn c:~rnau- e~mwcm e~e~w F~Ief11ES ~fiarservices dlHta reuertEs Sevwr retiexrs Sdeaf mcies latwarlds ~~~~ Msoelaneoua Irteest hire V10tacQrecfiions Sc~nerc~v~ediors 'T~AiI.I~IIB~IJE Q~e'~irgReiet~ (7apiial FYcJec~ Ra~entE Ac~al Adt411 /coral Ache! 9dcpt. P+~ected 9r~d P-a~eCted Pfojected FY2~4 FY~0,5 FY~6 FYA01 FY~B FY200B FY~9 FY~'10 Flf~11 3,~'3`gl ~ 3,,8131ffi4 4,36'1,783 4,333,819 5sQ39j000 5,644,010 6,321,2 7,087 ~~ 41®9,816 5~831~4 6105~~5 6,1'106 61531,000 1 7;0,960 7,Gd9173f 8,,231 4561506 ~A00 5916/0 327 4m',070 27Q,000 2071010 x,000 21tiy 947,804 z3~~'d4 5~Q800 30;198 0 387,721 36090 2000 X070 x,000 2161 593962 75168 75,,726 216,704 27D,000 2>Q,000 x,010 X61000 211% 1,134,739 9,99,37`1 2,0151,171 ~2 63im0 1,m0A00 ~;~ ~~ ~ 276161'1 4,071,069 3,&8,036 ~?~09T 2,7A,070 1,59'3,000 1{f9~0]0 1,5351000 1,611, 4133476 6,52i,?81 5139816 $0o3~56G 3160,0]0 X161,000 ?,O~QQ90 Z'f01,000 $~1 9;'17~~4 91910,161 17,2314 11,717,8,/ 11,8;830 '1~30Q000 13,301,760 '14,,567,837 151914, 8,61313P4 'C31707,399 11,'17~OR 618~61?34 6,~,g15 4,331,000 319m;90 4,036ytYId 4,19'1, e • May 23, Zoos MERIDIAN CITY COUNCIL MEETING May 27, 2008 APPLICANT ITEM NO. ~ REQUEST New Bank Account Structure from Stacy Kilchenmann AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: i MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. ~~ ~ ~ {{yy _ ' E ~- a~ ~ Sf ~~.t ~. l I T ~t 1 r ~ ~ ~ ~ ~ a ~ ~ FI~ ~~ ~ ~ i~ , ~ ~ ~ ~ ~ ~ ~ Y r ~ ~ 9 ~ ~ ~ .'~ ~ t t ~ -, ~ F ~ i r ~x' ( ~ ~ is , I ~~ ', 1 ~~ t ~ ~ ~ti i J ~ ' q ~~ ; ~t y 1 ~ ~ ~ i ~ ~~ ~ ~~~ ~ 1f] ~ I~ ~ ~I ~ ~~; ~ t i~ ~ ~ ~` ~~ l+ _ 1 A~ i tt L i i ~ ~ r ~~ ~ ~ !! 3 Y, ~a ! ~ a-~ ~ it ~ 1?s ~~~I x z.` iE~ .~ • May 23, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT • May 27, 2008 ITEM NO. Jr REQUEST Discussion on Town Hall Meetings by Will Berg AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the Cffy of AAerldian. ~ + s i E ` ~ i ~ ~~ ' ~ a s I ( ~ ~~ ~ ~ . ~ 4 ~ - i ` ~ f~i ~ .) 7 T ~ ~~i i ~ o ~ ~ l~ ~ s I ~~ ~ ~3 I ~ ~ i[C 1 ~ k~ { ~ EI ~~ ~ ~i ~~ '~ C f ~~ ~ ~ ' ~ 1 111 I 1 l S H. f `` 1 1 ~ i ~ j_ ~ w r -. } ~ j. ~ 11 i s i; 3 ~ I f{ ~ t I F f { ' ~ 'f ~ '. ~ 1 ~ S ~ ~ ~13 I ~ ! C ~ ~~ ~ ~ ~ ,~ ~ - 5 I ~ 1 ~ i ? 9 ~ I i t i S ' i «_ _ ~ ' ~ i ~ ~ ~ 7',' ~ I ~~ ~i ~ f ~; ~ ~. ~ ~ ~ ~: , i 1' R I ~ i ~ a ~ 8 ~ ~.'. j i ~ i 2 S F ~ I I a i ~i ~ I ~ ~ ~~ k: I ~'' f 1 , t ~ ~ ~ ~ j ` ~' I ~ ~ ~' ~ ~ ~ ~ ! f ~ ~ '. ~ i ~ I ti, , ~ ! ~ ~ ,, 4, ~ + ~ - ~' ~ ~ ~ ~ ;t ~ '~`F ~ Vi'a` ! " ~ ~ . '~. ~: ` : ~ ~~ r : i i , Ir t I COMMENTS D~s~uss~~l May 23, 2008 MEMORANDUM • MayorTammy de Weerd City Council Members: Keith Bird ~~1'~ Joe Borton Charles Rountree MA~ ~ ®~®®~ David Zaremba ~ ~ ate , ~~~ ~ MAC a 7 C~of11~~~ ~~ L~~erlc ~el~ TO: Mayor ~ City Council -~ FROM: Will Berg, Community Liaison ~%~ ~, II Y: II . ~' :: E ~, ~~ E ~ Fr I ~f ~ i 1 ~ '`t{~` ~: F I ti f '' ~. r r, 'Y t R RE: Town Hall Meetings at Various City Locations It has become a priority objective of the Mayor's Office to bring city government to the people of this community to encourage more citizen participation. We are exploring a few methods for accomplishing this objective. One method or avenue to pursue this priority is to have "town hall" meetings throughout the city. There are several questions and issues that I would like to discuss with you for guidance in developing this project. What format would you like these town hall meetings to be? like regular City Council meetings like special City Council workshops like an open house like a public foram just the Mayor and directors attend What topics would you like to have discussed? transportation budget operational issues public safety open space other developments a mission /vision /values Do you want presentations by departments and other agencies? How often would you like to have these town hall meetings? Do you want to incorporate them with other city events? ~1 } ,~ s ~ ~ . f ~ ~ ~ i ~ ~~ ~ ' ~ ~ 1 I ~ i '' A ~ ~ 1 ~ `, 1 ~ i -.' r t '~ , i r ~ 1 ~ ! ll £ ~ ~ y ;, 1 j w ~ ~ i ~ ~ ~! ~ I !. ~ ;5 ~ ~. t4 !I )t ~Cyft~ ~ ! f F S ~ ! ~ I j t ~`;` ;QSt~ f~ i~ ~~ r~~t} ~{ fir` ~ Ir ~R _'E ~ ~ ~~ ~~ ~'~ ,~' ,it ~~ Iiii. ~ ~, ~~ tea ~. ~~ ~ 33 y? ~ ~' r.. a { , ~ ~ . "t ~ ~ i ~ ~ ~ ; ; ~~ . ~ - ,i ~ ,,, I f ~~ t' ~ ~ i ( i ' ~ ~ ~ 1 ~~ ~ S ~ ~. j Y ~ a ~~ c. ~ - x '' A '; k ~_ ~ ' r J ~~E1 ~I ~~~ ~~ !~~ '~~, {~' ,E ` ' FF S F a ii i~ > li i ~~ May 23, 2008 MERIDIAN CITY COUNCIL MEETING May 27, 2008 APPLICANT ITEM NO. 6 REQUEST Executive Session per Idaho State Code 67-2345(1)(f) AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meeflngs shall become property of the City of Meridian. I E'f ~ 1 ~r >ti ~ r ~ ~ ~w i I , ` ~ ~ ~ T " ~ ~ ~ ~ 's ~ ~ c ~ ~ '1 ~ :y . I ' ~ F~i I ~ r ~~ ~ iT. ~ i . .. { I' ~y^. 1 ! f t it { 114 ~-1~ ,. ~ t . p ~ ~" - t ~,': ~ ky' ~: G ~ I '~~ l ` ~ . p ' fi 4 ~! I ~ r ~ x i ~ ~ i ~~ ~r3' f t ~ f: , ~~. ~ ~ ~ ~ S d ~ 1 l ~ f ~ ~ ` t ~ . k ~ i ; ~ ~ ~. ~ 1, i ~ ~ ~ ' ~ ~ ' c ~ ry ~' ~ F I { 5 i , t ~ % r~ ~ ~ ,J r ! { ~ C ~ ~ ? ' ~ ', ~ } 4 ~ ~ G r, s,d "* gg ~ a ~ i '" ~~ a COMMENTS ~~ o~' C~1 ~ ~N~6 ~°V f (y~ j3,~ 2 ~ ~ 3 ~',~ ~~